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e e for welcome everyone and thank you for coming out for tonight's regular business meeting of the board of school trustees today on April 22nd 2024 uh if everyone could please rise uh we were gonna have Mr babj lead us in the Pledge of Allegiance and then a brief moment of silence Al to the flag of the United States of America and to the Republic for it stands one nation God indivisible with libery and justice for all thank you you may be seated item two on tonight's agenda is our Board of school trustee resolution accommodation Awards we have three this evening uh first two 2.01 Lake Street 2023 2024 math pole team for winning first place in the Lake County in the orange class and placing in the state's top 10 at the regional elementary math pole competition 202 the Crownpoint High School 2023 2024 gymnastics team for being named the ihsa state champions and the Dax Dak conference Champs the ihsa sectional champions and the ihsaa regional Champions and that didn't sound right being named no they won the state championship that's how that should have been worked so let's make sure we fix that and then 2.03 Community patrons um it is our ambassador program which we started two years ago uh and it's our C Point School Corporation ambassador program we're going to commend those individuals that completed that program so that'll be item 2.03 so that being said can I have a motion to approve the three School accommodation Awards this evening a motion by Mr babjack second by Miss Basin question or discussion all those in favor please signify by saying I and that's a I vote a four Z Diana all right uh with that uh 2.01 the Lake Street 2023 24 math ball team for uh if they could please come in and face the crowd and Mr vast is going to go ahead and read those combination wordss are you are you nervous kids being up there in front because we're going to fire some math questions at you here in just a second just let you the Crown Point Board of school trustees is honored to commend the 2023 2024 Lake Street Elementary math poow team for meritorious achievement be had hereby resolved that the board of school Trustees for the Crownpoint Community School Corporation wishes to express sincere congratulations to the lake excuse me Lake Street Elementary math bow Team for winning first place in the orange I love that color orange class in Lake County and placing in the state's top 10 at the regional elementary math bow competition so first we're going to introduce the coaches of this team are Amy hbomb and Linda KY and before we uh do the individual Awards with with the students coaches would you like to say anything about your team that's the first time I've ever heard that that's that's good stuff that's good so students uh when we call your namee come up and we have a certificate for all of you Lily illan ilowski okay Violet [Applause] Flores Mila [Applause] Gibson Lily gunon Lilith [Applause] Housman Fiona [Applause] Hines ARA Hollinger Finn Moulder [Applause] Evan [Applause] obl Liam Patel [Applause] Miller Axel Paulson Calvin [Applause] renat Kevin scanland Kayla Schilling Ava sheets [Applause] Nolan skags Jeffrey [Applause] stclair event Kaden Wilson [Applause] and finally Allan young congratulations uh math B team from Lake Street parents grandparents want to take some pictures feel free e [Applause] that's all right so welcome gymnast I'm going to read our resolution of commendation the Crownpoint Board of school trustees is honored to commend the 2023 2024 Crownpoint High School gymnastics team for meritorious achievement be it hereby resolved that the board of school Trustees for the Crownpoint Community School Corporation wishes to express sincere congratulations to the 2023 2024 Crownpoint High School gymnastics team for being named the 2024 ihsaa state champions and the DAC ihsaa section and Regional Champions the board of school trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved for public posterity dated this 22nd day of April 2024 so congratulations ladies so H having a daughter who is a gymnast I can relate to many of you parents out there and definitely to you gymnast with the number of injuries and aches and pains and you guys footb is tough they have a lot of equipment to protect them gymnasts have just their bodies and lots of big stuff and lots of big Falls so um congratulations for making it through the season I see a boot so maybe somebody who didn't quite make it through the season but it is very hard the number of hours that they commit um and I know that firsthand and the amount of toll that that takes on your body so ladies this is an amazing achievement I'm gonna let you speak a little bit and then I'll let you read these off them to me and I'll pass them out that way I'm sure you'll be better with names I um we're just so proud of our team um for going their very first Crownpoint high school first ever undefeated season in the history of IHS a gymnastics for Crown Point High School that that's uh roughly 52 years it took us to go have an undefeated season um from start to finish it was absolute perfection the girls um gelled together they worked hard together they overcame um not only injuries but just that uh mental toll that gymnastics takes on on them um it's a long long road um it's hard to see it at the very beginning when we start in you know uh fall that uh we are heading towards that State title and I kind of knew it from the beginning but you know you just don't want to jinx yourself and you also don't want to Blink because it's over in a second and it was just so enjoyable to uh go on the ride with them and to coach them and to have that honor to be their coach along with my longtime assistant Karen Charters we've been together for 23 years been working really hard to get to where we are now and we just couldn't be proud of our athletes great job [Applause] girls sure okay um another thing uh obviously we had um some standout gymnast all 14 are wonderful and we're just so happy that we had 14 strong on our team lots of gymnast to fall back on but we had six competitors at the state meet um I'll just go ahead and say them Ellie Karen Alana lockart Bridget Donovan Leah Fenner Savannah Corning kobach and mine Martell um oftentimes in gymnastics to kind of get to where we were at the last few years is we have specialty gymnast not every gymnast competes all around but each individual is so important as we only compete four kids per event with three scores counting out of the four so um really in the postseason we went almost perfect in tournament series as far as um you know no Falls or no big mistakes so that's what put us so far past everyone um we got a 11445 also during season um that was at the Chesterton invite and that is a new team record and I don't foresee that being touched anytime soon so it was a big numbers this year and with that was big Talent so first and foremost we have our all-around Champion Ellie would you step forward this is Ellie Kieran she is the first ever all-around Champion for Crownpoint high [Music] school she also won floor exercise and she's second to do that um first was Lisa derck in the year 2000 um and then she also won Bal and was second on bars and beam and then she topped off her state meet by getting the Mildred ball mental attitude award so she hit the tri up no only one other gymnast in ihsa history um did that same feat and that was in 1974 it was a woman named Pam robard and it was in 1974 like I said so it took 50 years for somebody to be able to do that again so very good Ellie congratulations Ellie all right um and then we also had I have to remember we have Bridget Donovan step forward um she was a former level 10 gymnast and she graced us with her Talent this year and decided to come out for the high school team which really set the pace for the rest of our season um and to you know have this these record wins but she got fourth on um bars and she tied for fifth with step forward mine Martell um mine got fifth on beam and then Savannah Corin Kovach got fifth on floor and she was tied with Bridget so this was the most ever State medalist in one meet that crown has ever had so so much history this year it's really outstanding our girls are all conference and all state all of them so that's a great thing too okay all right all right our first athlete is yal [Applause] Briggs Grace Sharon [Applause] Savannah coring Kovach Bridget Donovan Leah Fenner Jade [Applause] Hines Morgan Wong [Applause] Ken Anna calik Alana lockart mine [Applause] Martell Simona stesy jod Zen [Applause] coach Karen Charters o and then we had one other athlete she's in Florida right now for her birthday her name is Katie [Applause] chaes yes great thank you so much e J all right um our next accommodation award is to our participants this year uh for their commitment and support of the quality education for students in District by completing our Crown Point School Corporation ambassador program and just for you out there that don't know it's a program we put together the help of Brooke Dr Terrell and others involved where basically individuals in the community get a chance to learn more of the intricacies behind the scenes of what board members do and need to know kind of make decisions that happen but also learn about individual departments Safety and Security uh finances uh Human Resources you name it so it's it's great that we're able to put this together to educate the community um so I will read the accomodation and then we just had three of the participants but I will read all their names tonight resolution accommodation the crowno board of school trustees is honored to commend these individuals for meritorious dedication and support be hereby resolved at the board of his school Trustees for the Crownpoint Community School Corporation wishes to express sincere appreciation to these Community patrons for going above and beyond in their commitment and support of quality education for students in the district by completing the Crownpoint school corporation ambassador program the board of School trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved for public posterity to this 22nd day of April 2024 our first participant that's here this evening Tara Morales [Applause] Johnson a longtime Community patron of doing everything Dian spray [Applause] Sean [Applause] Brooks yes yes we will I'll let you take a picture then I'll take that certificate because I am going to read their names in the uh just for the record uh the other individuals that completed the program that weren't able to attend this evening are Diana anagnos James balterson Jerry calovic Janelle handle Stephanie Heim Sarah Johnson Carrie Maiden Michelle teal Temple vanis Joe Queen Anabel Lopez and Richard Fawn congratulations those individual will make sure they do get their certificates thank you item three on tonight's agenda is our patrons comments there being none we will move on to item four which is our consent agenda Dr Terell thank you for your consideration this evening for our consent agenda we have our regular business meet meeting minutes from March 18th our Personnel agenda uh the recommendation for employment of candidates pursuant to Indiana code 20-26 d5- 111.2 and then 4.04 our voucher registered checks as listed you've heard the recommendation of the administration for approval of the consent agenda may I have a motion second motion by Miss bason seconded by Mr vaster question or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z thank you our action items this evening uh 5.01 resolution 844 support of military families Mrs Allen oh sorry to make make you run I gotta time that better thank you and good evening over the last school year we've been checking items off our list to apply for the Indiana Department of education's purple star schools program this is a special designation that recognizes those schools and districts that put a little bit of extra effort into supporting their military connected students and their families some of those items on our checklist are making sure that there is a point of contact every single School who's trained in communicating with those students and families making sure that we have military appreciation events and displays as well has resources on our website and the final step this evening a board resolution that supports our military students and their military connected students and their families so our recommendation this evening is to pass resolution 844 milary supp thank you uh recommendations this evening is approval uh they recommend approval of resolution 844 we have a motion motion by Mr babjack second Miss Basin questions or discussion I I just like to say I think it's wonderful huge military supporter Colonel wheeler Middle School named after a tremendous War here ker Gettysburg I think this is I think this is just wonderful I hope it just continues to increase over the years of support mil so thanks for spe thank you Mr vaser all those in favor please signify by saying I I those opposed motion car 40 5.02 Crown Point High School participation in IG igcl I can't see that igc out of country field trip to Italy Mr Aila thank you Mr President and board members uh this evening we are presenting to you um a trip that will U has planned to be taken by Indiana junior classic League to Italy uh in the summer of 2025 uh before you you have the trip dates of June 16 through 24th 4 2025 these uh students uh chaperon and teachers will be uh spending time I believe in Rome and serento um very happy to have some very reputable uh teachers Mr ker and uh Jeremy Walker had this trip up but before you there's insurance information student criteria information in addition to some cost information let you absorb that here for just a second other than the items listed there before you there are no other resource requirements we're excited to offer this opportunity for our students that do qualify for this trip and the administration recommends the school board approve the outof country field trip for C Point High School students to travel with the Indiana junior classical League to Italy during the summer of 2025 thank you Mr youve heard the recommendation of the ad for the approval of the outof country field trip for the cown point high school students to travel with the Indiana junior classical League to Italy during summer of 20125 I have a motion I make the motion second motion by Mr Vasser second by Mr bad question or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z 5.03 Crownpoint High School outof country field trip to Japan and South Korea Mr Aiwa thank you Mr President and board members we have another wonderful opportunity here for individuals to travel to uh students I should say to travel to Japan and South Korea also in 2025 you will see the out of country field trip uh to these locations is scheduled for July 6th through the 20th in 2025 and the students shap rooms and teachers will be staying in hotels in both Tokyo and soou for you you will see uh the package which uh includes you know insurance or cancellation coverage uh in uh illness accident coverage trip Interruption coverage protection forther belongings trip delay uh an emergency evacuation coverages you will also find student criteria and The Chaperone program cost I should mention that this is surrounding robotics in engineering uh these locations it's very actually a very exciting trip to think about how far Vex robotics has come and Crownpoint Community School Corporation from years ago to being here today uh to share with you this opportunity for our students it's it's nothing short of amazing so the administration recommends the school board approve the outof country field trip to Japan and South Korea by Crown Point High School students uh July 6 through 20 and 2025 thank you Mr Kwa you've heard the recommendation of the administration for the approval of the out of country field trip to Japan and South Korea by our Crownpoint high school students from July 6th through the 20th 2025 may I have a motion motion by Miss Basin second by Mr babjack question or discussion Mr K this would never happen but just say the where the world's going right now something were to happen how much advanced notice we get these companies before we don't lose any I should probably mentioned in both situations uh the trip cancellation in regard to Safe Travel is being monitored daily from now until then to keep everybody up to dat so that is something that's of the utmost import importance for both of these trips thank you thank you all those in favor please signify by saying I I those opposed motion carries 4 Z 5.04 policy additions and revisions second reading and approval Mr Kiwa before you go Mr lank thank you yeah and I wanted to say I didn't drop that in I also wanted to thank teacher Matt lean for heading up this trip it it's truly an amazing opportunity just thank you so much for Champion uh championing this this for our students and thank you yes thank you policy revisions and additions second reading 5.04 Mr Aiwa thank you Mr President and board members we are uh bringing to you this evening uh the second reading and or approval for isba policy updates last month we brought to you isba policy 3110 drug-free workplace isba 3120 training and health precautions for communicable diseases isba to 10 small purchases under 50,000 and policy 0115 this uh last policy is an update of diola uh which states that the official address for Crown Point Community School Corporation is now 1050 South Main Street Crownpoint Indiana 46307 we are bringing these recommendations to you this evening uh with the hope of waving the second and approving the polic revisions Replacements and additions as presented thank you Mr K you for the recommendation of the administration for the waving of the second re reading and the approval of the policies revisions Replacements and additions as presented may have a motion motion by Miss Basin second by Mr babjack question or discussion on any of these uh Mr Mr ke was the is like the drug free workplace is that the old training they do via the computer is that how that works no this is actually a statement that our buildings our locations where our employees work and all of our campuses are to be drug it's supposed to be a drug free workplace it's a little bit different than the um tutorials yeah employee tutorials that are State Mand mandated communicable diseases those still remain tutorials yes got a number of those mandated tutorials that our employees have to complete each year thank you all those in favor please signify by saying I I those oppos motion carries 4 Z 5.05 purchases Crownpoint High School lab workstations and monitors Mr ree thank you Mr President members of the board tonight I bring before you a recommendation to approve uh purchase of new workstations for our specialized we have at our high school for those programs that require additional capacity for the specialized software that they use for that we have the business robotics CAD radio and journalism Labs at the high school uh this uh bid was taking place through a Consortium bid qpa quantity purchasing agreement and with that we're recommending approval of 185 Dell Precision workstations along with 125 Dell monitors from electronic strategies Inc at 327 ,1 14212 thank you Mr ree you've heard the recommendation for the appro for from the administration for the approval to purchase 185 Dell Precision 3680 workstations along with 125 Dell p27 22h monitors from electronic strategies in the amount of motion by Mr Vasser second by Miss Basin uh questions or discussion uh just for those that are watching at home or still listening anywhere um we we do get a copy of that bid aspect of what's all on there to get an idea of where we're at with it based on our requirements by the state so just want to make sure people are aware of that that's done behind the scenes and obviously the top bidder if they meet our requirements uh receives that bid so with that uh all those in favor please signify by saying I I those opposed motion carries 40 5.06 purchase of student Chromebooks Mr Reese thank you Mr President members of the board tonight we're seeking your approval for our regular refresh of all of our incoming kindergarten Fifth and ninth grade students next year with that that's a total of 2,150 uh dell touchscreen Chromebooks along with the man Google management licenses to go along with them them with that we're recommending approval the purchase of the 2,150 Dell touchscreen Chromebooks along with the Google management licenses for those devices from electronic strategies Inc at $67,800 you've heard the recommendation of the administration for approval to purchase 2,150 Dell 3110 touchscreen Chromebooks along with 21 20 2,150 Google management licenses electronic strategies Inc in the amount of $67,800 may I have a motion second motion by Mr babjack seconded by Mr Vasser questions or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z six on tonight's uh agenda 6.01 policy additions and revisions our first reading Mr Aiwa thank you Mr President and board members we bring to you this evening another set of policy updates uh for information purposes only this evening uh we have uh brought to you isba 6100 internal controls this policy will be a new policy and IT addresses the efforts the school corporation makes to detect fraud Financial impr improprieties uh fiscal irregularities within the school corporation isba 86 15 idling of school buses and other idling vehicles on school property this property is going to replace an existing policy but in its new language addresses the same thing which is limiting the amount of time vehicles are idling therefore giving the possibility of unnecessary fumes in the buildings isba 1310 electronic participation by board members in board meetings this polic is identical update to nea's policy it's now uh going to be isba's version and the policy addresses the requirements allowing board members to participate in meetings electronically and finally isba 8500 this is visitors to school buildings this policy will replace Neola 9150 and IT addresses visit visitor protocols and expectations so this evening we are just bringing this to you as information for a first reading thank you thank you Mr Kwa if anybody has a chance to review those and has any questions or concerns uh obviously we'll vote on that next month so please bring it to either myself or Mr kiwa's attention thank you item seven tonight is our information Rec information recog recognition items 7.01 as our superintendent's discussion groups um Mr vasher I know we have an attachment of the uh a legislative report that we all do get to see um so I think that's farther down oh it is oh you're right number eight sorry you're right uh we got on under Business board so superintendence discussion groups anything reported from the city or in your case Cedar Lake well Cedar Lake Redevelopment commission we met on Tuesday the 2 of April I really like uh the communication with the new board that they have so much as I told Dr Terell this evening that the school board L from and Handover are both now included on the agenda which is a huge step so we look forward to actually having voting rights but I think this is moving in the right direction very thankful thank you very much uh nothing from Winfield other than the fact is uh I mentioned something at the end of last meeting uh last month about the fire protection and how things have changed out there that's all been now passed along for another year at least correct Mr ree so we're safe for at least another year because it was just enough votes not saying that everybody was ready so that didn't go through so we at least have another year to be concerned about additional funds that might be uh at our expense so we'll address that next year when that possibly comes up um seven point uh and just a tonight there was uh individuals are gone for a conference so hence why we have a sparse crowd from our administrative team tonight but they're all attending a conference so uh those individuals that are here will still speak and first on that is 7.02 Chief human resource officer Mr Kiwa thank you Mr President and board members I am very pleased to share with you just a little story regarding how our staff members go out of the way and step outside of their duties just to help students but uh our two nurses at CR Point High School uh Corey sobotnik and Carissa Omen um went out of their way to help a student and briefly they learned of an individual who had lost a family member in this case a a father and this uh female student found herself in a position where she was not able to afford to go to prom so uh Corey and Carissa got together and not only did they guide her to U our services at the high school which provide students with free dresses but they also organized for her and got some folks to chip in to get all the preparation for prom paid for hair makeup Nails etc etc and then finally uh our two High School nurses chipped in to cover her ticket for so when I heard of this I just couldn't help but want to share it with you guys this evening it's just again another example of how our staff members go the extra mile to support our students in the ground Point School Corporation thank you Mr Kwa uh 7.03 Chief Financial Officer Mr Reese I had nothing this evening thank you director of communication Mrs Allen oh you got a free pass because you had to be part of that other presentation so you sure I'll give you another opportunity all right no thank you m Allen 7.05 superintendent of schools Dr ter thank you I'm also of our community members um as they go through this as well so just thank you to all them and thank you to our teams as they continue to push us forward with all of our projects thank you Dr Terell uh other business the board 8 8.01 that's where our legislative report so Mr vest I'll let you start with that and then I just have a couple other items to clean up sure you can open it up I do want to point your attention to a few of these new enrolled acts in the state of Indiana is education there's one that I did not include on here which was the added requirements for teachers which I I personally consider to be a huge overstep and a huge overreaction to I read scores I think this puts undue pressure undue requirements teachers had to meet an educator who thought this was right but I I could go on an hour that but I won't so let me uh direct your attention to uh house enrolled act 1137 which is the first one on that list there U this requires a principal K through 12 schools to release students up to 120 minutes per week for religious instruction by a church or other Rel organizations um don't know if that has been asked of any of our principles yet but I do know what's happening as close to us and Lake Central is doing this right now so something to be on the on the lookout for um also house enrolled act third one um I don't know I I never reive that as a just Cur I mean just curious yeah what I would say with this is before it was left up to May and this is changed to a shall um which so therefore requires that schools do it I'm not aware yeah and I'm not aware that we've ever not permitted this I think the concern with it moving to a sha rather than a May is for students who um have attendance issues or have great issues um just some other things that go along with it so from our perspective that was the concern going into it as I'm sure Mr baser will talk about in a little bit the additional um requirements that we have trying to address chronic absenteeism and then to put in something like this where now we're letting kids get out of school for additional time um just the a lot of debate over it yeah it looks like a lot of actionable like you guys got a lot of work to do over the summer yeah to deal with a lot of these things these policies exactly all of these are have effective dates of July 1st 2024 so getting this information out to to parents and students obviously time is of the essence but Scott back to your question on that this is not an on campus kids would be leaving campus to do these things right I was surprised that these kids that had these types of obligations be allowed in the first place but I'm sure I'm sure there's areas where it wasn't the case I guess third one house and R act 1265 that has to do with School Board elections and your school boards as ours is is by districts we have to have the district recertified the districts were certified because the population in each of those districts needs to Beal if I might jump in on that one so in working with our Council because we do have District uh Representatives on the board but because everybody within our community votes on each we this does not necessarily apply to us so um we get a pass on this because everybody in the community is voting on each district the issue comes if you have district one and only the people in District One get a vote for district one representative right so they uh Terry was a little sketchy on this one we presented this last week so um some something I realize that ours no matter which district candidate lives in anybody from many district vot for them which leads to a whole different discussion we can have later like why even have districts to probably not the time to discuss it right now probably not but housing roll act 1330 this for Mr Reese actually School corporations can now use operating funds operations funds for work based uh learning appr ships offsite CTE programs which can't be a thing Senate enrolled act the I bill we've covered that at nauseum I'm sure that School Corporation working that quite a bit got a lot of a lot of press as you well know um other big one that's getting a lot of press and is getting a lot of talk at least I'm hearing a lot of talk on that Senate enrolled act 185 this is commonly known as the no cell phones act um effect of July 1 of this year um that's that's has to be a hot issue forward so out uh hopefully really soon what we're going to do about that as Corporation and then lastly the last bill there sen en roll that 282 as Dr Terell said that's about adopting a trcy prevention policy I think the big difference here in inside of this is the process State Bernie Carter County prosecutor now has to be involved this has to be reported directly to his office um I remember as a principal we didn't get a whole lot of help from the judges on this maybe moving up to Bernie's level maybe that will help so that's it can I try to answer any questions you may have any questions from yeah I just have one so it looks like this the try one insury prevention policy that you just referenced is only for K to six is that intentional I mean that's that's ba said it is only K through six so they're maybe looking at more of a parent um well they said in the future they anticipate this being added 7 through 12 as well but right now it's just one through six which is which is really interesting on on the first the second one on the page Daniel cing World act 1243 included in that bill was school boards have school boards have to have a policy regarding habitually Trent students to participate in extra curricular activities isba anticipates it going all the way till 12 in the next cycle thank you if I may one of the concerns they had was getting Buy in from the different departments in the state IE the prosecutor's office um Department of Child Services um and so that's that's why it was moved back down to the K to six interesting challenges come that uh with that with parents being able to call their students in and and where that goes but also if you'll notice it says five unexcused absences for a 10-e period Well schools typically are nwe Cycles you can't make it less than 10 because it's statute now also if you have it where it's three unexcused absences in the 9we period we're not permitted to do that either because again it's in statute so well I think their intention was to help us in some ways it handcuffed us more than it did help us so um interestingly enough with this to as with all of these different things we're currently waiting on further guidance from the Department of Ed um and we'll continue to to wait for that very eagerly but as far as having individual policies that address these treny um cell phones were able to include that into our student handbooks because the board passes those and typically that comes in the June kind of range so we're really hoping that we get some further guidance as to just the details that go along with it from the Department of Ed to bring that to you Dr Terell can I ask what our current trigger is in terms of like I I think we now automatically send the letter or or communication what's that number of days I don't I don't have that but you're right there is an automatic trigger where I I just didn't know how different if this was very different than what we currently had the unexcused ABS Mr Vash I'd like to thank you for those detailed reports because that's not something that just comes easily and following it sometimes can like knowing how they work there sometimes in the legislature and throwing things in last minute updating things last minute it's a burdensome task so we appreciate you taking on that responsibility you're entirely welcome uh only other thing on other business aboard uh the meeting date of May 20th um this board member usually likes to make every meeting and I've had a pretty good history of that unfortunately I cannot make it so I'm just making sure that everybody else is good for the 20th May 20th it's the M Monday before Memorial Day I know I just spoke to a couple that I got a chance to reach out to Dan Danielle and Scott but not to you Tim and Brian as well uh he's out ill this evening for those you wondering but just verify here in the next couple days that you guys are all good and meeting can be held accordingly with the four of you with no issues so just verify that if you would please with that 9.01 board statements of appreciation and recognition uh start with you Mr vas if you have anything this evening I I do not okay miss bason anything this evening always sorry um so a couple of things I got to attend our elementary math bowl competition which we did recognize Lake Street today um I believe that all of our elementary schools in Crown Point competed in that I think we had representation from every building but it was really wonderful to see that all of those kids um working hard on that uh I was Al also able to attend the C Point High School academic honors ceremony um maybe a few weeks ago which was wonderful to see the number of students who are earning a 3.85 GPA or higher which is pretty incredible um and lastly just a shout out to our um I know it's definitely happening in middle school and Elementary can't speak to the high school because I don't have a high schooler but the I learn testing that is currently going on um started last week for some of my kids and is continuing this week but um definitely commending the teachers for going through all of that that's a lot of you know stress and pressure on them and keeping their kids calm and and helping them perform the best they can and the administrators um you know helping to put out Communications to parents to keep everyone in the loop on that so thank you for everyone's efforts around that and getting our kids through their testing thank you Miss basy Mr babj anything this evening nothing for me tonight all right thank you I have H one item but then also just a couple cleanup things U obviously we're going to have a bunch of awards presentations graduation all that diic pretty much Keeps Us in the loop on some of those uh retirement breakfast things like that so uh just make sure you're on the lookout for those so that she can get a response my kind of protocol just being the represented as the president just to make sure we at least have one individual at some of these not everybody needs to be there but if we just have one um makes them look like you know we're involved and that you know these things are important to these individuals we want to make sure that we show some representation um I want to give a sh shout out to Russ marsenic and his staff um sometimes things in this community go out of the realm of normal discussion into the realm of social media and one of those was kids not being able to attend prom because tickets were sold out because we have a venue of only 850 they come on a first come first serve basis to seniors and juniors um I was assured in the last week and a half prior to the prom last Saturday that every individual because staff and the chaperon of our school corporation were willing to get give up their seats and open up tables for those other individuals so everybody was reached out to that was on the waiting list and everybody had the opportunity to attend so that I cannot think of the STA individual staff memb name but I know Russ will get this to her but I heard she worked diligently to make sure every one of those parents that was in a quandry because they couldn't get tickets in beforehand that everybody did get reached out to and what they had the opportunity to buy tickets in the 10 prop that was happening before you and I even spoke about the issue I mean yes I I had got a couple calls a couple emails and I just said well let me go to the source went to Dr Terrell and he went to Russ and I Was Then followed up with Dr Terell and then even Russ gave me a followup was say Scott I can tell you everybody was reached out to and it was handled so kudos to that and being that this is already Monday evening and I haven't heard of anything I'm assuming prom went off without any hitches uneventful see and that's what we like to as a board so because you just never know we do know there's Temptations so that's great event yes so thank you to all those that part that took care of that and chaper on that and students for their behavior and the parents that make sure they're kids uh held within our guidelines of what we expect out of students at those events what was the venue this year uh it was at the one big place in Griffith there House of St George House of St George because the only one big enough they hold 850 and nobody else can squeeze that many tables now I did hear in the future they may reduce it to appetizers only because then without tables you can fit more people in the venue so it's a possibility which kind of makes sense then and kind of let people do their own thing for dinner might help some of that as we continue to grow so that was thrown out in my discussions then and followup so that's kind of nice to hear that sometimes accommodations have to be made to make sure everybody's uh taken care of so I'm sure we'll hear more about that as the next year comes around with that I will look for a motion to adjourn before we oh hold on one thing I I failed to mention tomorrow night is a really exciting opportunity um we have our transition fair for exceptional ed students at the high school uh more than 50 vendors I believe will be there um I think it's closer to 70 but I don't want to be held to that um from 5:30 till 8:30 I believe it is or 5 to 8 um but if you have an opportunity to stop by there it's an unbelievable event that has just grown every year I believe this is the third year for that and uh again kudos to everybody involved with that and M pascus and her leadership in that area I do know my schedule's free tomorrow I will make every effort to pop in there at least for a little while anything else with that a motion to adjourn motion by Mr babjack seconded by Miss Basin all those in favor please signify by saying I I those opposed motion carries 4 Z thank you

e e nice okay can we call the meeting to order with the pledge of Alle pleas of the United States of America to the stand naice good evening and welcome to the regular April meeting of the Green Castle School Board um first item on the agenda is adjustments to the agenda Mr Gib yeah um I think the only adjustment is to pull item one under Personnel out for separate all right we can do that um well we guess we need to make make a motion to adjust the agenda I'll make a motion that we adjust the agenda second okay a motion and second all in favor all opposed motion passes next item on the agenda is public comments regarding agenda items does anyone have anything to say about an agenda item okay he you none next item on the agenda is recognition Mr gibon yep Roberts well good evening I have Miss Maddie Patton here she is a second grader at ridpath and she was nominated by her second grade teacher Miss board as well as our librarian so Maddie was selected as student of the month because she consistently makes the right choices at ridpath no matter where she is in the building she follows directions quickly makes everyone in our school feel welcomed and is ready for any challenge she works hard every day and is a great friend to others we're so proud of Maddie and she definitely deserves the title of student so congratulations Maddie [Applause] I'd like to introduce you to Wayan Shephard our dear Meadow student month for March way is a second grader in Miss Angie Woods class and he was nominated by Miss Wood and by one of our specialist teachers and then as our voting went through we had votes from uh first grade kindergarten teachers as well so that tells you the reach that he has in our school um they wrote whan works hard each and every day and is kind to classmates he tries his best and is always has nice things to say to others way is always respectful and thoughtful he consistently Works toward his goals and he's made tremendous progress this year we're very proud of way way she [Applause] student of is and I'm soul is one of the kindest most helpful and students every day Soul comes to school motivated to do her best and to be a good Ro model for she is always willing to go out of her way helping her soul has grown in so many ways this year but earning honor all three quarters proves her determination to compl she is a friend to alling everyone and included I'm so proud congratulations [Applause] my student cannot be here tonight but her name is Anna Martinez she's a sixth grader um I can read you the info about her if you'd like okay um she's a fantastic kid she does a great job working with at their students and always encourages them to do their best uh she has a super positive attitude with completing her work and it is contagious everyone around her has that same positive attitude uh she always works hard um and she's lovely to have in class she was nominated by two teachers not just [Applause] one hi our student um was sick today so we would like to recognize her in May um but it is Burke Tyson and she also was nominated by two teachers [Applause] thanks okay next item on the agenda is the approval of the consent agenda which consists of regular board meeting minutes from March 25th 2024 the allowance of claims financial report and Personnel reports Parts Personnel report Parts one and two this is Roman yes hello uh twice a year we have um two we have a where my goal with this I have no idea twice a year we have two months where we have three payrolls that's what I want to say March was one of those months so you're going to see three payrolls here the first one was dated March 1st for a total payroll of 495 6975 and as usual we have the um uh payroll taxes and retirement total for the March 1 payroll was 141 26350 the second regular payroll in March was dated March 15th for a total payroll of uh $488,900 and then the third and final payroll for March 2024 was dated the 29th 439 3822 and payroll taxes and retirement was 139 48456 did anyone have any questions about any the payrolls for March okay we're going to go ahead and move on to a list of prepays for March 2024 as you look through this list did anyone have any questions about any prepays for March no okay total pay uh total prepays for March 2024 is $ 35,2 3048 next we'll move on to a list of claims dated today April 22nd 202 4 as you look through this list did you have any questions about any claims dated today again there's really nothing unusual on this list they see we paid for our computers yes y that looked familiar to you yeah did we have any other questions or comments no okay total claims dated today April 22nd 2024 436 22429 we'll go ahead and move on to the financial report the um this would be the balance in all funds as of March 31st 2024 you'll see an education fund the balance was3 million 553 41587 if we go down about three more lines to fund 300 that's operations fund balance at the end of March 2024 is 368 63331 if we go ahead and go to the very last page of the fund report we're going to see the balance in all funds is 8,176 47496 next in your packet you're going to see the the bank to fund statement you'll see that we're balanced to the penny which is exactly what we want to do we want to make sure that our bank balances balance with our fund balances and we do so we're good the next thing you're going to see is the fund transfer report you'll see a couple asterisks there and something highlighted about a um deposit that was uh receeded incorrectly that is a mistake disregard that you're going to see the correction next month so the total transfer that we're going to go ahead and note on here is 495,000 330 entry and then the rest of them are just regular Bank transfers that we have each month then we also have the school lunch transfer and then we also have the education to Ops transfer did anyone have any questions about that no okay finally the last thing we're going to go through is the uh Bond expenditures you're going to see um to date um through March 2024 total expenditures in bond 2021 is 31 million 9746 and then in bond 2022 we did not have any expenditures during the month of March so our total expenditures um through March 2024 3,950 9587 and pending any questions I'd like to submit for approval well we will hold off on that approval until we're done with the Personnel reports thanks next is the Personnel report on in the consent agenda and going to approve item number one separately yeah so item one is the transfer of yolana a good pastor from ghs assistant principal to Green Castle High School um principal um the committee interview committee and I uh made up of teacher leaders um and members in the counseling department um we had over a dozen applicants uh for the phys we interviewed five candidates for the position ultimately um yolando Rose to the top of that based on the qualities that we are looking for um in the leader of of Green Castle High School and um just with the goals and priorities we feel like she is the best candidate to lead ghs into the future and um build on past accomplishments and and work on continued growth um at the high school okay sounds good I uh I had a couple teachers just say they were excited about Yolanda taking on the principal role and it's nice to have good stability there okay can I get a motion to approve so move second okay have a motion in a second all in favor all oppos motion passes congratulations I'm assuming you have a little bit of a speech prepared or something couple hours well congratulations um then the rest of the Personnel report um so can I get a motion to approve the consent agenda minus number one on personal report part one which has already been approved I will or part two excuse me okay Motion in second all in favor all opposed motion passes next item on the agenda is reports first from the Green Castle Teachers Association yep so um they weren't able to uh come this evening um but they did want to me to share um specifically with regards to um some of our Association members and non-association members at TZ um with preparing for the I3 remediation and the retest um we've had a large number um of teachers um step up and uh volunteer or not volunteer but to tutor our students after school um in preparation for uh the retest okay well yep all right um we are in the middle of testing season very exciting at TZ in the Middle School middle school started testing last week continuing this week TZ is going to start this week continue next week um so far so good knock on wood we haven't had too many issues so um we're just going to keep going with that and we'll finish up that first week of May um I'm also really appreciative of the teachers through the signs of reading Grant we've had a lot of um extra training that they've been able to do modules that they are completing on their own time and um they have done a lot in their questions and thoughts on what we can do to be better next year are just creating lots of great conversations in the schools and so I'm really excited to see um the impact that we're going to have on all of our kids with this so that's all I have good Mr giy yep and back to me again um just want to highlight this is obviously a a busy time of year and a lot of times we uh we spend talking about our accomplishment and accomplishments in athletics um and we've had some uh other uh student groups uh perform very well um as of late um once again our academic competition teams continue to lead the way not only locally but um across the across the state and so we have several teams going back to compete for um State academic Super Bowl championships again so we look to add to those totals and then um M Miss B and Mr Hansen the band inquir we've had a lot of students be recognized as of late with that um and there accomplishments with that as well and look to continue to uh to perform in competitions um with that as well so I wanted to highlight those those student groups where obviously also had just had the play we had put on the hit so our schools um Excel heavily in the Fine Arts as well um we also had the top 10% uh dinner over at toal University um that was a great evening of recognizing our students accomplishments and also hearing about some of the hearing from about some of the Educators that have made a great impact as well and then uh just a couple of things today if you've been over to the stadium you'll notice that handrails have been installed on the stadium stadium bleachers so we' waited on those to arrive and it's over there earlier hopefully that help keep people upright and then um you know once again we're working to finish up the high school building project um just working through some quality control items and then finishing up some main areas particularly the gym the Gathering stairs and Polished concrete um and then just some remaining punches so we're we are getting closer we're making progress um you may have heard that Kelly had said that we haven't had any additional Bond 2022 money spent out as of late and that's because we're withholding the money um until that they uh get it completed to our satisfaction um so we are training along there um and we will get to that get to that point and then the last item I have is Jack parent night um Jack parent night at the Middle School uh will be on May 1st um can't read my own writing I think for 5 530 5:30 to 8 so looking forward to rolling out that new program next school year okay great thank you very much next item on the agenda is old business and we have no old business which brings us to new business and the first item is a preliminary determination hearing so this is a a determination hearing on a proposed on a proposed construction project if you're interested in speaking at the hearing please make sure you've signed in and um after a presentation by Mr giy and um stifel Nicholas and Company we will have public comments um this notice is a of this hearing was published legally and at this time I will ask Mr giy to explain the purpose of this hearing yep so pursuant to Indiana code the school corporation must hold two public hearings and adopt a resolution uh to preliminarily determine to issue bonds or earner uh lease for a project which has the total project cost and access of certain thresholds uh these public hearings and the consideration of resolutions are the very beginning of the legal process we know uh that no board action is legally required at this hearing rather this hearing is solely to hear public comment regarding the project okay now we'll hear from Mr Gib about the process of determining and communicating the project to the community and the need for the project yep so as you might recall uh in the past um with the project that we're working on wrapping up um is we were working to manage to our tax rate and take care of some Capital project needs um throughout the district um and we have um some capacity uh to to potentially issue some debt to take care of some Capital project needs and so we have just additional things um that are at the end of life flooring um painting parking lots um lighting particular in Parker Auditorium um just some of those things that we can't solely take care of um through our uh operations fund and so um we're looking at a smaller very much much smaller um bond issue in the range of two to2 half million doll um of what you'll hear more about tonight um to take care of some of those potential needs okay we will now hear from stifel Nicholas and Company about how the proposed project will be financed as well as information about the effect on the typical property taxpayer good evening L most of you guys have been through this process before at least in the last two Bond issues that that we've done so as Mr Gib stated this is purely informational no action is taking we're talking about how this could layer into your potential uh Debt Service rate and also the maximum parameters once we set those maximum parameters we can always come down from them we can never go above those parameters so Cory will advance uh so the first thing that that we look at anytime we're looking at new bondage is of course what are your outstanding debt payments so in 2023 and 2024 you'll see those payments were essentially even but you'll see there's a drop uh beginning in 2025 and it kind of St steps down all the way to 2029 and how that correlates to your debt service tax rate on the next slide uh so again in 2023 and 2024 you'll see this chart look very similar uh to what was on on the prior page in 23 and 24 we maintain the school corporation's Debt Service rate of 6199 again there's a drop beginning in 2025 as some of those payments start to fall off uh again stair stepping down all the way to that 2029 2030 uh time frame again this is just assuming no bond issuance but you'll see on the next slide uh how how we'll layer in this two and a.

will be couple be sign huh that's [Music] spe begin e okay calling meeting to order at 6:30 pm Mar if you can help us with BR call today is a special board meeting of April 22 2024 at 6:30 pm members of the board and attendance president Corin ala present vice president Andres Kinto he's gonna be uh late but he's on his way clerk Andrea Shelton here member Linda Chavez present member mimf present members of administration interim superintendent Dr alazon present thank you Mar uh now I'm going to read the Our Land acknowledgement Board of Trustees of the alrock Union Elementary School District does hereby acknowledge that the district schools and Facilities sit on the traditional lands of the MMA alone people and the Board of Trustees further acknowledges with respect and reverence the mo Malone people tribe of the San Francisco Bay area for their stewardship of these lands if you can join me for the Pledge of Allegiance Al flag the United States of America and to the for it stands one nation God indivisible andice thank you uh now we uh go ahead and move on to item 2011 energy plan presentation uh Dr thank you board president um assistant superintendent Chang if you could please um present this uh board board item uh board agenda item great thank you um Dr amazan and good evening um board president and members of the board um tonight uh I want to welcome Mr Russell driver and his team from Arc alternative um who's going to be presenting kind of the outcome of the studies that they've been doing with um The District's energy usage and some potential energy plan um that the districts may want to consider um so without any further Ado Mr uh Russell thank you very much uh let me see if I can get the screen share going okay hopefully I've got the technology working yes all right and I was just gonna do a full screen on this so it's easier online bear with me for a second it's that button there we go great all right good evening everyone uh my name is Russell driver I'm uh principal and co-founder of Arc alternatives um see if I can get that um with me tonight is another principal and co-founder of our company uh Curtis Schmidt he's goingon to present the second half of uh our presentation tonight um where I wanted to start is uh to talk a little bit about our company and who we are just so um we're we're real clear on the kinds of things we do um versus vendors a lot of schools that we work with the boards and the staff are contacted by vendors of of energy programs and solar projects quite a bit and so I wanted to draw that distinction right off the bat we're an independent uh consulting firm that does Energy Engineering and energy Consulting and we sit in the role of uh an advisor to our school district clients um and others uh and act as an owner rep as well when when these projects oftentimes get into construction and through the procurement process um and so when we're going through our results of the energy study this evening um it's all from the point of view of providing advice to the district on your options uh and sort of the consequences of those options potential benefits and and potential costs uh and risks and so that's the framework that that we're looking at all this through we are not advocating particular outcomes other than outcomes that are going to be supportive of District policies uh and your objectives relative to uh energy programs in your faciliity um what I'm going to cover tonight in in Curtis as well with his help uh we'll go through uh a bit on the background of the project what our our scope is and some of the external drivers uh of the work we were doing particularly regulatory drivers which we'll talk about a lot more um and then we'll do a deep dive on the solar component of the program uh and we'll talk about um how we characterize the program with the scope of it is uh the the estimated costs and savings uh that come from doing solar and what the options are for for possibly implementing solar program across the district um and then we'll pivot and I'll invite Curtis to come up and talk about Energy Efficiency and decarbonization efforts um and he'll go through all of that and then we'll we'll sort of conclude with some recommendations and next steps what I'd like to do this evening is I'll pause uh sort of at the conclusion of each significant section of of the presentation for questions and answers um I'm concerned I have a tendency to talk a lot I'm concerned about going on for 45 or 15 minutes uninterrupted and putting you all to sleep um so I don't want to do that so we'll we'll we'll definitely pause so that that you can ask questions okay uh so let's jump in we were hired uh at the beginning of 2020 uh to develop a plan for for future energy improvements across the district the intent of the plan is to be comprehensive and integrated across Renewables Energy Efficiency and opportunities to decarbonize the district's footprint and what's meant by that mostly is electrification so if you're updating mechanical systems in your buildings or thinking about um your Fleet operations whether the schools buses or or trucks and vans as you think about the future is there a way to do that with electric energy as opposed to Natural Gas gasoline diesel that sort of thing so that's kind of what's meant by electrification as we talk about that uh we came on board as uh LPA was developing the facilities master plan for the district and so we spent a lot of time working with that team in in sort of bouncing our plans and thoughts um particularly around where solar systems could be located and which buildings it might be appropriate to touch in an Energy Efficiency Improvement kind of project with with what they were laying at um so so that was kind of the first phase of the project um and then the the other important piece of project background I wanted to talk about and touch on is that in the midst of of that in in 2020 towards the end of 2020 the California Public Utilities Commission Mission adopted a new rule that changed the way solar Works in California um and I imagine many of you have read about that but but what that was is it changed the net energy metering regulation in California from how it had been for the last several years to a to new program that has the net effect of reducing your savings from solar and so as a consequence of that we accelerate the component of the project related to solar um and the district uh directed us to secure grandfathering of the old rules on behalf of of the district to keep all of your options open where solar was concerned so as we'll get into more later on if the district is to implement solar and and we can get this done in a timely fashion um you will retain those higher benefits from doing solar projects because of the work we did in 2021 um it it was what we technically did was submit interconnection applications to the utility on behalf of the district um to secure to secure that uh what's called NM 2.0 so that was such a a big issue for our planning work and and I know it's gotten a lot of sort of press uh so I wanted to pause there and see if there were any questions about NM transition specifically and and what that meant for how we were planning this project because I know it doesn't yes I think for me uh you know I was aware of a deadline um so you answered that um and you it might be covered in the future but are there additional deadlines or we great question um yes there there was an initial deadline of of April 20123 for doing that work that we' done on the district's behalf and we did successfully sort of submit those applications and get you all in the CU and and C knows because there's a lot of Correspondence between the utility and the district and us to keep those applications sort of live and moving along the the other the sort of the backend uh deadline to that defines the window is that systems need to be built and and connected to pg& by April of 2026 to maintain that grandfather so at the time that those interconnection applications went in the the the utilities under the cpu's direction said you have a three-year window to get this project done so that's what we're still operating other questions okay I'll move on so let's talk in a bit more detail about solar projects um the methodology we followed uh was was as put on on the on the slide here we first determine how much solar is needed at a particular site and we do this for every site within the district to sort of Define a large portfolio and we do it from two points of view we look at all the utility bills and we figure out how much solar would be required to offset your entire electricity usage at any particular site and so there's an answer to that right so if your site uses 100,000 kilowatt hours of electricity every year we can back into the size system would take to produce that much electricity and so then the other thing we do independently is we look at the site and we see how much solar capacity would actually fit in a reasonable way on the School site and so what ends up happening is we go through a process and that's iterative we worked with LPA and with District staff to look at different options of where these systems might be located and at the end of the day you take the smaller of those two not so some there's a lot of room but you don't need it all and then what's more often the case particularly with with smaller more impacted School sites elementary schools um you don't have quite as much room as you'd like for all the solar that you might need and so that's how we try angulate on that we accelerated that process again sort of to the to the front end of the study we were doing it would have occurred later in order to hit this NM deadline that I was talking about because we need the system sizes to submit those applications to PG so we did all that work the applications went into PG and now those system sizes for each and we have this live application at each School site in the district has a system size on it um you can change it a little in PG service territory you can reduce that by 20% without losing you know the eligibility that that we have for the old better program so we have you know there's a window there's some flexibility you can't go bigger than we already submitted or they'll throw the application out and so you know that that's okay because we did the study we think we know how much is used it was very challenging of course because there's a lot of things in flux here at the district with the facilities master plan with different things going on uh how much energy you used in 2022 and thereabouts when we were doing these studies versus what you're going to be using five years from now they could be very different things right so some of this is a matter of of risk management as we think about those system sizes and what can go where um so that that isn't the final answer but we have a set of constraints now around around what can be solved and so that's important to understand um the so so we do the layouts and the system sizing submitted the applications and the next thing we do is we develop these uh economic models to forecast the costs and the savings uh associated with building those those projects out um do cash flows and some scenario analysis to see um you know what kind of makes sense among a range of options and so that's that's the work we all did and present to you tonight okay a word about where do you put solar systems on on school campuses because it's it's a little bit involved and and I have to imagine that that this board is very familiar with the vision of State architect and the uh the challenges of working with DSA on building things uh at schools and and solar systems are no different and there are a unique set of challenges uh created uh doing projects at schools versus the projects we do elsewhere even in the public sector for doing a project for a city or a county um that they aren't we don't face the same constraint that that we do at schools so some things to keep in mind as as we are are sizing and locating systems um that are general rules by and large you end up doing shade structures and carport structures which I'm sure you've seen at some of the other school districts locally and you don't end up putting solar on roods so much which is a little counterintuitive because that's typically more cost effective and that's because uh again of DSA requirements and what they require structurally if you're going to tie a solar system into an existing building it it both requires structural work usually though not always and a fair amount of a pretty destructive um sort of work on the roof surface itself so in our experience many school districts have uh quite a bit of deferred maintenance where their their roof Roofing is considered districtwide and there's oftentimes a philosophy if it ain't broke don't fix it and so most of the time when we work at school districts there's a lot of reluctance to create a lot of new penetrations and potentials for leak into into their roofing systems that they're just holding on and and so in most cases it requires a new roof on a building in order to cck solar on so you combine the heavy structural requirements with all of the penetrations and roof impacts it typically isn't all that cost effective to go up on a roof um with a school the other thing I would mention too is that unlike when we build carports and shade structures a a roof mounted solar system at a school district requires full DSA review so including the Engineering Process that's probably about a Year's worth of work and that drives costs with the solar vendors for carports all of the solar vendors use a DSA pre-approved or what they call it pre-check design there are three companies in California that make these and so whoever you might contract with to build solar at your school district I can tell you it be one of three companies that will do the carport structure um and they're all very good structures and they're all pre-approved and so they they go with an overthe counter review um with DSA very much expedit things so that's why we see systems and parking lots all the time the other time thing we're trying to do is minimize the distance between the system and the point of interconnection which is usually where the utility meter is and that's just a set of trade-offs we have to look out for um on site the big thing these days are uh ADA compliance uh if you touch a parking lot um you need to make uh accessible parking spaces available underneath the shade it's seen as an equal access issue and so you literally take a ratio of the number of site of of parking spaces you have in the lot what percentage of them are accessible and then apply the same ratio to the number of spots that end up underneath your solar structure and so it always requires some restriping and maybe some path of travel work and that sort of stuff um and so that that can either be a big deal or not depending on which site you're on but something to be very aware of even when you're putting shade structures these days didn't used to be true um in places other than parking lots you need to provide access to them for for uh a person in a wheelchair so if you put a shade structure in a field or in a field that's on an edge of a black top area um there needs to be a pad underneath that shade structure where some of in the wheelchair could could could go under and enjoy the benefit of the shape and so that creates path of travel issues as well so accessibility big deal um the other thing that we have to do is stay more than 20 feet away from an existing building or structure and that's fire code um we uh whenever possible want to group the solar arrays in the same location because it reduces construction cost uh and and then the second to last infographic I have there is we also want to do what we call T structures instead of L structures if you look at that graphic in that that's supposed to represent an elevation of one of these solar car ports the T structure has brawl intense close to the same amount of Steel in it as an L structure but almost twice the capacity for solar on top of it so when we're also painting these things around school sites where you have real narrow you know like single Bay parking lots up against the street those are really hard because those are all else they're all those all half width um structures and they're more expensive and then lastly and and you know very very importantly we need to minimize tree impacts too right no one wants to be in a situation where you're removing a lot of trees to add solar oftentimes some of that is unavoidable but but again it's one of the design challenges so I'm going to pause there again all all this was intended to sort of relay to you is that there's a lot of different rules in play as we're trying to fit a solar system in and none of that even accounts for your operational concern so then we start layering that on in conversations with staff and and others and it gets real fun trying to figure out where to fit these systems in so pausing here you had a question yes yeah is there a certain number of that needs for 8 um I'm not a an expert on Code Compliance but but it is more about the ratio as it applies to Soul so there's certainly a code requirement in any parking lot you have for a minimum number of ADA spaces and it's just how that's applied to those spaces that have to land underneath the shade structure the other thing that happens and it won't surprise you is if perhaps you have an older parking lot that maybe isn't currently in compliance the the solar project will trigger a compliance with you and so again the impacts can snowball a little bit just beyond solving sort of the solar problem so if you don't have enough accessible spots what we find with our other clients this was happening up at Fremont unified with us quite a bit is they were losing a lot of regular spaces that they couldn't afford to lose I mean it was it was really becoming a big space planning issue for them on a couple of sites yes um regarding trees though you said minimizing tree U loss but is there actual mandates or is there like a replacement there's no ratio like this that's for you all to decide oftentimes we do work in school districts that have a tree replacement policy um and so if you have one that's districtwide we would certainly make sure that that any contractor will comply with that alternatively we often include one in the contract if it's just important to have something specific about solar y that's a very common way to solve the problem I have a question about the uh reducing the 20 % um when you talked about uh is it what was already grandfathered in what has been submitted already Yes it cannot be 20% less than what was already submitted and or any um more than what was sub yeah that's in reference to system size so the utility will check your designs throughout the process and if you applied for a solar system that's 100 kilow um and you resubmit for one that's 50 they will kick it back to you and say oh you need to start the application process all over again which has the effect of you're losing your grandfathering under the old set of policies so you have to be between 80 and 100 in order for them to keep your application um liable that's right now I I will say and we'll get into this more when we talk economics losing grandfathering doesn't mean a project won't work it just means we have to think about it differently and you're going to have fewer savings coming out of that project so again maybe the way to think the way we think about this oftentimes is a whole portfolio you know you have 20 plus sites out there um if a couple of them fall out of the grandfathering that's an impact but it's not it's not so dramatic that it sort of tilts the the situation to uh to maybe we shouldn't do solar necessarily but if all of them fell out into NM 3.0 you you'd really have to question uh you know we'd have to relook at what all the all the savings might be other questions about sighting now in this presentation I don't plan to to go through it all I do have to refer to the the draft layouts that we created for all the school sites uh if we want to look at a couple at some point or if you have specific questions we can go into that but um I wasn't planning on running you through 23 or 24 different slides on it unless you really want to then I'm Happ okay I'll move on to the the next topic uh with solar so so the next thing that that I wanted to set the stage for before we got into the the savings numbers is some of the procurement procurement and financing options available to the district relative to solar and and what we typically talk about is a power purchase agreement um versus a direct purchase of the system by the district these options are similar to but a little bit different to the options you would have for Energy Efficiency projects largely because this power purchase agreement PPA for short is a very well established oh that's cool that you can do that um it's a very wellestablished uh financing mechanism for solar projects and so we see a lot of school districts take advantage of it because they've got other priorities for their debt capacity so ppas are well understood for solar they're executed all the time um there are agreements that that everyone has seen your legal support understands them it it's a fairly easy financing solution um the most important thing about a power purchase agreement to understand is that a third party would own the solar system a third party would Finance its construction and then operate it for the term of this agreement the district's obligation outside of the construction window which I can come back to if we want to get into the details your primary obligation is to purchase all of the energy produced by that solar system and that's essentially it is they'll Finance the construction of it and operate it and for that you have to buy all the energy that comes out of it for 20 or 25 years so it's what's nice about that is that's all off balance sheet in a sense right you don't have to raise funding or capital or or anything else and if if the program is developed well that payment stream to that third party is less than your utility bill and so it's a net savings that's the whole thing we're trying to that's the target trying to get with that so that's a third party PPA direct purchase is more like any other project you would do um you would have to finance it somehow or other um and then you would have a Debt Service obligation for the term of that debt uh and you would be paying that regardless of what's going on with your solar system so uh I think I have another slide on this that might get to it more specifically this is same topic just a little bit more information one of the one of the real like important but a little bit complicated implications here is that under a power purchase agreement the R risk around how well those solar systems perform is really on the vendor the third party because they only get paid for the energy it produces full stop so if the systems are down or they have warranty issues a bunch of add modules whatever it is you only get invoice into the energy that's produced so that risk is on them if you own the system it's flipped if you own the system and you finance the purchase of it your debt service payment is going to be do regardless of what's going on on the ground with that solar system right so it's on the district to manage the performance of the solar system and make sure those utility savings really show up and that they're sufficient to pay for the debt Sur okay models for doing that absolutely this is what I always say about making this choice is is sort of go with what the numbers tell you like if you could purchase it for a lot less then you could get it through a power purchase agreement that might be a good way to do it they're third party contractors who do the maintenance on it you can get performance guarantees from the vendors you know there were contractual ways to limit that performance risk I'm talking about but if the savings were kind of equal the power purchase agreement obligates the district to do a lot less in terms of taking risk and making sure that those systems are are operating proper the other thing that's new it used to be if I gave this presentation three years ago I'd say the power purchase agreement is the only way for the district to take advantage of the federal investment tax credit program um which is 30 to 50% as of uh two years ago with the passage of the inflation reduction act that's no longer true so non- taxpaying entities such as school districts can now take advantage of the investment tax credit as counterintuitive as that sounds in the form of a cash payment from the federal government and so if you were to finance and buy a solar system you could get 30 to 50% of the vet construction value of that system paid back to you by Feds that didn't used to be the case so that's kind of a new thing that has leveled the playing field a bit as far as that goes going to pause for questions on this okay all clears yes sir have you uh encountered any issues with BPA where they were set up um the companies went bankrupt and nobody was taking care of it and turn into a just want to yeah I think I think I can say yes to almost all of those things that you just asked about um what tends to happen in a power purchase agreement is is if there's a bankruptcy the agreement is seen as an asset that is is is has value in the bankruptcy and liquidation process because it repres reprs an income stream for a pretty long period of time so so long as the systems are constructed and operating and then there's a bankruptcy someone picks up that PPA and then continues to operate the systems and takes the PPA payments if there's a bankruptcy in the middle of the construction it's a lot harder to unwind than if you bought the project because there's an entity between you and the contractor and so there have been a couple of cases luckily not on one of our projects where the PPA entity went bankrupt and the the construction was half complete and that took a very long time to get sorted um the big in our experience there was a big company called Sun Edison that went bankrupt back in 2017 maybe um maybe it was earlier 2016 and uh like most of the projects were already completed and it was pretty seamless but we had a couple of them for clients that that we knew of that were Midway through construction that were it was difficult to sort yes yes I so how long does uh does an average PPA rent um 20 to 30 years and we advise everyone to to be on the 20-year side of that range and the reason ties back to this net energy metering policy because even though we grandfathered you that grandfathering is only good for 20 years once the systems turned on and so what what we don't what's challenging I should say is if you're looking at a savings cash flow for a 25 or 30-year deal and everything after year 20 you don't know how to assess what the saving side of that cash flow is going to look like we suggest not to do that the upside of the longer agreement is that the the power purchase rate the amount you're paying the solar vendor is lower the longer the agreement because they're spreading all those capital cost out over a longer period of time um but you're taking on risk on the back end so we used to do 25y Year ppas all the time starting with this NM transition we're sort of pulling them back to 20 okay so and then the second part is so at the end of the PPA uh the panel so District owns the panels not exactly so the PPA is an interesting one because all ppas um all I should say any any good PPA any PPA that you would sign would have three possible options at the end of the term option one would be to extend the term of the PPA more or less under the Cur current conditions of the agreement that was executed for another five or 10 years and that that those are baked in two the diser could purchase the asset from this third party at the end of the PPA for or um an amount that would have to be negotiated at the time recognizing a lot of different things in play and we can come back around to those specifics but you can buy it or third and this is also in every PPA the the owner of the system this third party would be obligated to remove it from your property and that's baked in there so that's kind of the default if you can't come to agreement on what to do with these things or to extend it or to buy it get it off my property is is the answer and they're obligated to do so contractually if they haven't gone bankrupt yes stop them changing their name and actually fulfilling 100% of the contract that was first written up and it seems to me on the PPA that um I see companies changing names all the time and not even saying that they're bankrupt just like credit cards you may sign up for one of them but you get a whole different percentage when somebody else appliers those loans or whatever yeah that's that's spoton that's a good observation and many of these deals are structured to do that on purpose they they uh trade these assets these these groups of projects around um all the time and they buy and they sell them and there are a lot of murgers and Acquisitions and in fact even if none of that's going on you would probably contract with a party to build all your systems and as soon soon as they were constructed and connected to the utility they do what's called a flip and they flip the ownership of all those systems into an LLC a limited liability company set up specifically to take advantage of the tax credits for the federal tax credits so yes there's almost a certainty that you would see some name changes on a deal like a PPA um but then as you say you know like who's to say five years from that point or 10 years down the road what what the name of the company would be I guess all I would say about that is is that the assets the solar systems themselves and the piece of paper that you've all signed called the PPA have intrinsic value in them and so these parties don't walk away from right if if it may not be the same party but they'll sell it to somebody somebody wants to be on the other side of those PPA payments that you make and if that weren't true then you'd have systems generating Electric and you be getting utility savings and not have a payment to a party that you know defaulted on the agreement so there's not really I've never seen anyone abandoned under a power purchase agreement but the parties change all the time and you you may feel more or less well served by by that new party for sure yeah so the tax credit is only if we do the 3 50% tax credit the cash payment of construction value you only get that if you purchase it out right there there are two ways that works yes you get it if you purchase it outright and then that check would come to the district pretty straightforward if you enter a power purchase agreement those folks on the other side of the transaction they get it and so the theory is you see a lower rate from them but it's a black box I mean you you don't know exactly how that translates but the theory is they're monetizing that investment tax credit and you are seeing some of the benefits you just don't how much which is why I would say also you don't want to get into a power purchase agreement without going through a competitive process of some kind and making sure these folks sharpen their pencils because they're happy to just pocket as much of that as they can as you would expect well I guess you know in my limited understanding of business contracts so um you know suppose you know vendor changes hand or gets bought you know entities change right uh you know my understanding is you know provided uh that a valid contract is signed you know the terms that that contract you know just you know you clarify the terms of the contract still remain unless renegotiated right absolutely and all these contracts have an assignment Clause to that gives you at least some limited review and approval right over assignment because of the way this flip works a a district wouldn't get like cart blanch assignment approval but they have to go through a process they have to notify you you you have to give approval not to be unreasonably withheld although that kind of vibe about it so it's not under the cover of Darkness or anything but what they're in fact doing is is signing your agreement to another party and so yes the terms would all would all hold okay okay thank you to the same no not yet you heard of Lo yes I am providing expert witness testimony and one right now do happen yes thank you and I I would say just for not to be so flipping about it the context there is that the district entered into a power purchase agreement in 2016 2017 without the assistance of legal support or Consulting a support that was really watching what was going on and and they missed a different version of this NM thing and they've been losing money on their solar ever since it it just costs them more with solar than it did without and uh and anyway so it sort of spun out of control from there so the most important thing you can do with us or anyone else helping you or no you know is like make sure the terms of the deal make sense and the numbers that you're looking at are appropriately conservative like you need to ask yourself what if it didn't work out the way this vendor this consultant is tell what then and and that's what we try to help our clients improve okay all right other questions about structure all right moving on um let me do a time check okay I'm G to wrap this up not too much longer and hand it over to Curtis because we also want to hear about Energy Efficiency projects uh because there there's some interesting opportunities uh okay so as far as the the analysis the economic analysis is concerned um we looked at 23 sites across the district uh we um benchmarked how much energy they were using based on the utility uh data that we had at the time we did the analysis um and we identified about four megawatts of power spread among those those 23 different sites um which are consistent with the interconnection applications that I referenced that we submitted last year in April um and all of that together would offset 90 to 95% of the consumption at those sites um which is which is Just a Touch under 7 million kilowatt hours a year um in terms of characterizing the sites instead of showing you you know 23 slides this sort of summarizes how it how it Stacks up in a nice infographic um so I gave you some of those uh metrics in the in the table already you can see the distribution of system sizes in the lower left um one kind of largest s sit a lot of smaller ones okay and so that makes things a little challenges from the logistics and construction perspective and will drive construction cost up a bit you can imagine if you were building four megawatts and four sites a megawatt each big high schools that that would be a more uh a lower cost construction effort than a whole number of sites at 120 a or thereabouts um and then we have a little pie chart that just shows the uh the different capacity of solar by by type of site uh and again with with a majority of it being across the elementary schools which isn't surprise because you have a lot of elementary schools um the next amount being sort of uh middle schools and then we got theems and others making up other being district office for the most part um there's a big there's a good opportunity at district office by the way that's that's one of the bigger potential sites um okay so last slide and then I'll I'll show you the the numbers the economics at the highest level around solar is super easy to understand and and the the two halves of the cash flow are completely separable and I always make that point as strongly as I can your Revenue comes from utility bill savings and it has nothing to do with the costs okay once these systems are built it is what it is based on the production of the solar systems the cost is either going to be construction cost as financed by you as we talked about or a PPA rate one of those two options you simply subtract one from the other and you get your your net benefit or net savings um it's important to understand that because as you get into the program oftentimes we encounter uh vendors who will want a change order or something something's different and they say it's all perfectly fine your utility rates have gone up uh and you're still saving money but what in effect they're doing is they're making a grab at your utility savings Revenue bucket to feed themselves instead of allowing you to direct that into your general fund like you should so uh there ain't nothing for free I guess I would say um and we can push things around separately on both different factors affect savings versus the cost um feeling like this is too much detail these are the assumptions that we built into our modeling uh around the the the savings analysis uh and so we use a very conservative utility annual utility escalation rate at 3 and a half% uh I'm sure you all know that in recent years your utility bills have been going up at a rate much faster than that we use a small number because if we're wrong and the rate is higher your savings will be higher if we put 5% in there and we were wrong and they were was really 3% your savings would be smaller and and when we're supporting decision makers like yourselves we want to make sure that we're conserving and if we're wrong things look better not worse so that's usually our starting point it's another point we argue with with the vendors over quite a bit um and so oh we also assumed that the LA we we secure and maintain the grandfathering for all these projects we did model them under the more beneficial net energy metering program NM 2.0 as it sometimes refer to okay on the cost side these are just cost assumptions uh I don't think it's it's all that interesting other than to say when we show you the purchase option we did assume that the district would get the benefit of the investment tax credit that we're talking about is Cash payment so these are the results um and and again there there's an opportunity I would say right away to do some updating of these because we we produced these several months ago and utility rates keep going up and while I don't like to use big numbers or models to project future utility rate increases it's always good to use the most current data because you know your Baseline goes up right your starting point for for all this analysis goes up so things could look a little more favorable than this um but I I wanted to keep this consistent with uh kind of the last version of our deliverable um that we delivered a little while ago um and so what we're projecting for the whole portfolio is uh just short of$ 15 million dollar a benefit for the cash purchase and I can't actually see what it is for the PPA because this little thing is in my way I wonder if I can move it oh I can great uh in almost 22 million for the PPA yeah sorry see the key word is right it's always right under [Laughter] that uh and you know we we tend to show as I mentioned before we're a lot about like understanding risks and ranges and so that's why the graph has some shaded areas around those lines because we we do want to make it clear that that the results could move around a bit depending on cost you get resulting from a procurement or utility escalation rate so there's we want to show you kind of high and M ranges around both of those numbers but right now based on the numbers we're putting into our models it look cash flow positive from year one uh with healthy savings over time uh across the the P folders this is detail on that if you wanted to like really get into it I I won't go through it but what I like about this view is you can see the last column whether that's positive or negative every year so it just helps you see what's going on year to year um but it's it's consistent with the the prettier picture that I showed before okay uh so how do we do this uh what what's next for solar um I wanted to emphasize again the deadlines around nem are are a risk to the and a concern and and there's a real stretchy point we're reaching with the vendor community in terms of whether they can deliver programs of this size by April 2026 now and so I think it's important collectively for all of us to figure out if we're going to proceed how and with what element of the portfolio that we might move forward with and start moving because if we start moving in six months from now a lot of those projects will fall out of the N project program and it will pretty significantly impact savings so I don't want to paint a dire picture and I don't want to put undue pressure on anybody associated with this but but the deadline doesn't move and that's our reality is we need to be decisive um at some point in the near future uh about what we're going to build relative to solar and and I do want to recognize that I my very limited understanding is there are a lot of moving pieces there were a lot of moving pieces with the uh facilities master plan um there you know it's important for solar to build it on sites that are going to be consuming electricity for the full duration of this power purchase agreement or 20 years essentially any way you look at it because as I said you stuck with the debt service and so if you don't have savings you go upside down so if there's risk of repurposing s or whatever might happen within a district don't put solar where there's risk that you won't be consuming a similar amount of electricity as you were when you started because these are not easy to move and it's not cost effective to pull them up and put them in different places or just get rid of them um if we go through a procurement if we bring back a contract for for your consideration at some point in the coming months power purchase agreement or direct purchase it's a significant commitment of capital and time or or you know future payments that you're going to have to make so we should all be very careful um about that as we go forward so uh I think that's it for me um I'll pause there again if you have thoughts about where I finished and where we go from here but I but I also want to give Curtis at least a little bit of time I have a quick question yeah um in have you had experience with other entities that have had to purpose sites and they were able to BAC in or to embed their their systems in placeat and say Hey you can use site as long as you figure reconfigure use it keep it going in limited ways we had a client that ended up leasing a site to a charter school that had a solar system and they sort of worked it into the overall deal so that that it made sense and then we had one site that I think because of a bomb project they they had to relocate a single array not the whole thing and so they had to embed extra money honestly into the bond project Capital cost to to move it um and it wasn't cheap I mean it was for for one piece of the array I mean I think it was a half a million dollar or thereabouts I mean it's you can imagine right all the steel and the foundations and just it's a lot to move on it so if it's risky you know the way I think think about it is what do we give up by not doing a project there versus what are the consequences five or 10 years down the line we got to start finding a lot of money to fix it what are the aside from having certainty in terms of science what are the other major St block our barrier that we have to get over in order to put an RFP and um I think there are very few because we we've done all the work essentially you know in terms of stuff we would have to share with potential vendors um and so it's a matter of getting through that process as efficiently as we can so that we can the most you know one of the most important things about going through an RP process right is confirmation of the of the cost numbers we're putting into our model right I mean we we've been wrong it's rare but you know we've been wrong in the past so we want to validate what we're showing you tonight with with hard bids that that say it looks the way it does and so we're ready I think we're ready to do that if we knew what what the the list of sites looked like you know and where that risk is and you know some of that can kind of worked on over time so long as it's in wholesale I mean if we're start you don't want to go from 24 sites to two the vendors will say you know I don't know how to price that but if there's some some movement on a couple or some questions we'll go get bids for them all and and figure that out later so I was leaving to the next so if we were to have let's say 10 s sites already firmed up ready to go and these are the one that would be a start and then potentially yeah that's that's another way to think about it yeah and again you wouldn't be able to get them under M2 but nem3 projects you know the future nem thing that's a real way to do things uh you just have to think about the projects differently they'd be a little bit smaller um you might have to add batteries to them to get them to work but that's absolutely a path for and a better path for than taking a lot of risk putting solar places where where it might not belong and then the switch have to go on in 202 April 2026 or like has to be operating but PG has to interconnect it so it's not just getting the contractor to to build it PG has to come around the other side yeah yeah yes you you had a question yeah so the you know like there's such a big difference between 30% and 50% tax credit under the n two and N N3 does that make the difference in the amount the district would get that um they're they're totally separate policies so when you think about tax credit and NM they're they're separable they're completely separable and so what the tax credit does is it just buys you down on the system cost the N is what drives your utility savings so can you give me an example of what 30% would bring in and what 50% would bringing uh let me put on my glasses uh let's see if we've got the um sort of oh this is only showing PPA I I'll look on my computer while Curtis is presenting I don't have in front of me what the um oh the purchase costs 21 million and so it's whether it be 30 or 50% off of the $21 million estimated construction costs that we have in the model that still doesn't answer my question of what is the difference if we were to V if we were to decide this way or that way what would get us 50% and what would what what qualifies you for 50% verus 30% okay so 30% is the Baseline there are two 10% adders onto that under the new federal regulations Adder number one is a domestic content Adder that says if a sufficient portion of the equipment and materials used in the system and it's 40% or sourced domestically you get a 10 % bonus in that ITC the second Adder is whether your school district lies in what they defined as an energy Community which is sort of a a um environmental justice term to mean disadvantaged community that has had additional impacts due to energy infrastructure like refining oil refining and different things that that impact uh communities um and so if you fall within a certain map uh then you get another 10% so would us not being able to get um good um what should I say like the 5G in some spots it doesn't work would that qualify for the energy Community disadvantage we'll we'll take that away and I'll look at the published Maps uh of what defines the energy communities and and we'll bring back an answer for you I I didn't do that research before tonight based on our experience in other places in the Bay Area at least a portion of the district I believe is going to qualify as as an energy community so when you say Source domestic domestic C oh my God so domestic okay yeah so you're saying that if we were to do housing it would qualify housing yeah I I don't teacher housing would that qualify no it's all about the solar system okay this is this is an energy specific tax CR so only relates to qualifying Energy Systems so the components of the Energy System must be sourced domestically doesn't matter what building you put it off okay so that you called it equity and Materia or what did you call it um domestic content requirement is one and an energy Community is the second 10 and each of the 10% bump on your investment tax credit eligibility okay thank you welcome man okay uh just to clarify I Source domestically is that isn't that akin to something like bi American uh provision it's similar conceptually the requirements as you would expect are very specific and a little bit Arcane in terms of what that means and so there are different percentage requirements for things like steel and iron which is 100% uh and then they have for for for assembled materials assembled Goods products it has to do with with how deep into the supplier sub supplier Sub sub supplier value chain that you're going um and that's mostly about modules to be quite honest because when you think about a solar system that might get built for for you folks here Steel's going to be domestic it's all fabricated in California um the labor is all going to be domestic the inverters which is the other big sort of system cost it's easy to Source domestically there are several suppliers not an issue balance of materials which is to say AC panel boards you know electrical down boards wires conductors you get all that stuff domestically so it's all about the solar modules okay is what's left and so that's really the nut that you got to crack and I'd say you add up all that other stuff comes very close to 40% depending on the specific project so it like we're close we're close even even if you don't do anything special on the modules it's very close yes you mentioned that BSA already has three companies that are free approv off for the carport structors can we get those companies tonight certainly they are uh you want me to tell you right now sure it's easy um they all kind of sound the same though so the first one is MBL m is in Martin b l the second one is called M Bar C and that's spelled letter m b a r letter C and the third one is Tiger like the big construction company that does work Statewide those three Herer e e i c h e r t I think we're engine I never did well in spelling be yeah I think that's it so so it's those three tyer Kurt Kurt t i c h e r t yeah and and again we see those up and down the state building building the carport specifically for scho all right we we let the smart guy take over for a little bit because I'm all talked out all right Curtis is up for Energy Efficiency good evening everybody I'm Curtis Schmid I'm the uh L litzy energy person here every love solar we get to the efficiency stuff it's not always as exciting you don't always see it but uh it usually pays back better so when we do these plans we're usually uh looking at Energy Efficiency first Russell had mentioned some of those outside drivers sort of flipped it around but we were able to manage kind of how we approached this to ensure the best value for the district overall and that uh we found some Energy Efficiency projects that can be done they don't really impact the Sol that we would otherwise have uh um recommended in the sizing those two do duv tail very well together so what we usually do when we first start our Energy Efficiency work is we Benchmark all of your sites uh it just gives an idea of what uh each system each s excuse me each site is using and whether's heavy on gas use or electric use or light on either one to know what the Energy Efficiency opportunities are it sort of helps you see where each of your sites stack up to each other what we've done is just a heat map here kind of shows the R are the the high consumption uh uh sites and The Greener the better so sort of gives an informed view as we go into doing the Energy Efficiency identification and project identification another way of looking at it is sort of to give it context and we had a couple of of sites where we uh as examples and kind of the observation like this office has a a high eui which is energy use intensity uh for both gas and electricity that's what means there's probably a lot of savings opportunities here is because there's so many different systems are spread out you get down to something like uh the Chavez who have a a higher than average gas eui meaning there's a lot of gas use there represents an opportunity for perhaps for decarbonization to reduce that gas use turn it to electricity cleaner for the long term um so this kind of gives you some ideas of what how it informed the field that we did we did go through a really robust project identification process um as Russell mentioned we kind of got kicked off on this fact in h 2020 uh we did a lot of data Gathering and benchmarking that I just showed you there I we used uh the uh asset inventories that were being done as part of the facilities congestion assessment your master planning to leverage an understanding what the sites all were and what kind of systems were there and then we went out and did uh site visits to confirm the details and sort of our understanding and gather the specific information about the School site that would help frame up the savings do a lot of engineering analysis behind the scenes engineering calculations for most of our uh projects we use again like we do in solar we want to do very conservative estimates so we're not over promising savings uh we use the existing equipment and a proposed equipment and very concern ative assumptions just give you an assurance that the savings would be real when we come uh time to build the project and and see the reap the benefits we also use what's called a database for energy efficient resources there's some measures in there that are very standard like ovens and kitchens and schools somebody's gone out and figured out what an average oven you know consumes in a school uh same thing with water heaters and a few other things like that and so but those are really well established are some metrics that we can use that apply to the school sit and use the uh historic consumption and costree site and really fine-tune it we balanced everything we did uh on the historical site consumption and that Benchmark data that I showed you so we calculated the Baseline energy use for all that systems everything that at school site and made sure it's sort of balanced true again make sure that we're starting with the right starting point give you some conservative estimates of savings we did look at the current utility rates um we really analyzed what the current tariffs are by each site so each of our projects that we're recommending we not recommending uh are tailored to the specifics uh of each site cost estimates are based on on standard project costs uh and some recent history uh because this District did some lighting projects back in 201819 under prop 39 we did use that to inform our cost been escalated since um and then with some measures we did approach them different okay there's there might be more than one way to solve an energy problem uh and you can't do the same project of the same set of equipments more than once necessarily so where we have measures that we I broke them down to be the primary and ultimate measures I want to get this concept across a little bit that's important when we talk about the the recommendations going forward primary measures were kind of the simplest approach to provide the most coste effective uh savings to save energy now the alternate measures might affect that same piece of equipment but probably involves something like electrification where there's a lot of um infrastructure requirements and upgrades and other things that are going to best be done down the road when you're modernizing a building anyway so rather than go in now and then modernize the building in four five years we' rather you do that modernization in conjunction with the de with project so there sort of the primary and an ultimate measure approach that make sense questions on that we did economic calculations we really just used the simple payback for each measure as sort of the the litness test of what uh measures were recommended all the primary measures we did use the full cost and what I mean by that is full cost of project to actually go out and get it constructed today because you would be spending all that money to hire a contractor to come in and change the lights or change an air conditioning system the alternate measures because we're recommending that those be done in conjunction with a major renovation of the school site we look at what the incremental cost is going to be you're probably going to replace the hbac anyway let's what's the extra cost to make it all l so that's an incremental cost at that time you just spend perhaps Bond money or some other funding source to modernize that school what can we add to that to forther Value uh provide value to the district get savings so there's two different cost bases for those types of projects make sure that that's clear uh all of our project savings are done as Standalone projects a lot of times once you start putting things together the hbac does affect the lights affect the HVAC whether the electrification all these other things kind of come into play but we've sort of ignored say it's not the right word but uh We've really ignored the interactive and cascading effects of these projects so you can consider them eacha the individual project this time very uh it's kind of standard at this phas to consider them that way so we don't know how we'll bundle them together and the savings will change just a little bit between them it really depends whether you consider the lights to be done first or the hbac to be done first so but at this point we've kind of they're all Standalone measures and I will point out that the primary and Alternate measures are generally mutually exclusive you wouldn't do them both to the same piece of equipment just wouldn't be cost effective want to be good stewards of of the district funds and go forward with the smartest set of measures that we can any questions so far so what do we come up what kind of project do we come away with uh we came away with about 25 measures across all the school sites uh this is a list of them I won't read through all of them but the high level categories lighting is the big hit it's the uh the lowest cost and we'll give us some economics a minute hbhc projects is the other major thing all your hbac equipment whether it's Ro toop units or wall air conditioners stuff like that uh boiler Replacements there are some schools that have domestic hot water heaters and boilers that are uh uh gas using so we did focus on that because decarbonization is sort of a was a focus for us here uh and then controls and energy management systems you do have some energy management systems and there's some opportunities to uh install programmable thermostats where things are failing get into that in a minute and then last thing is the kitchen equipment again because there's a a high opportunity for decarbonization electrification in kitchens we looked specifically at those the underlined measures are the recommended projects when we get into it uh so as I mentioned LED lighting is a big one and then some uh heat pump Replacements uh and mini duct systems stuff like that on hbac and then really it's just uh down to installing smart thermostats and dishwasher Replacements in your kitchens and I have go ahead um is there um the centralization of like um I Haven what any EMS is but I'm guessing sort of there can be like a central place to control ther St that's not on site versus one yes is that that's what an EMS is an energy management system the district does have a couple iterations of vintages of energy management systems and we looked at them unfortunately the payback on that alone is a standalone project would exceed the life of of the measure so we're not recommending it as a recommended measure but it was evaluated uh what we recommend instead is is integrating it into a district standard and as you modernize the buildings you're going to touch the hbac anyway do the do the uh the energy management system at the same time to bring it all to current uh the latest gra version okay so it's on site control correct correct like Central in the central plan theice control it basically yes right I do have details on all these measures as backup slides but like Russell said won't bore you with 20 slides and there's a particular one of Interest yes you have a question can you identify which school sites condition poses an electrical Hazard safety hazard and which school would you uh modernized ver the uh the condition assessment that uh that LPA did and veras veros baros is name did the facility condition would have more of that than we do we looked at the Energy Efficiency side of things and what it would take to be more efficient not the safety side so no I I don't have those so you wouldn't know the safety conditions in any of our school sites is that what you're saying that's not this the focus of our study no the facility indes assessment did any other questions thank you yeah all right the recommended measures as I had mentioned um really were to do the lighting upgrades at uh at there's the difference between our led1 and led2 tier there is uh led1 is a whole site and led2 with some targeted limited um uh projects and those have paybacks in the four four to nine year range the The Limited one was a little bit longer it's smaller but 4.1 your simple payback on the lighting project is pretty good one so that's our recommended one of the recommended measures upgrading to tier two commercial dishwashers in your kitchens uh that has a 3.8 year simple payback definitely worth doing then hbac projects that are like for like measures I'll use that term kind of loosely and that really is is replacing a piece of equipment with something fairly similar doesn't require a lot of of infrastructure electrical upgrade or a structural upgrade uh and so where we can do a like for like it's pretty cost effective we would want to do those uh you can do those now as long as site's not going to be modernized or that portion of the site's not going to be modernized within the the simple payback of those projects which tend to be in the 10 to 20 year range any of the hbac projects that would require uh a deeper dive like the electrification project where you got a wall furnace here and a air conditioner up there we want to integrate those two systems into one and those are things we recommend be done during the modernization project spend the money do it all at that time rather than try and do anything ahead of that so it's a distinction between like for- like measures and the ones that require heavy infrastructure uh component and then the last one was installing districtwide programmable thermostats um there's there are some sites that are not on the EMS and some sites even within sites that are no longer on the em Ms and as those uh fail we would recommend putting a programmable thermostat that can be controlled at least by District staff uh to maintain the energy until the district the district site is modernized you can upgrade the EMS so all in all we did find around $1 million worth of projects that has a payback of just under 14 years carbon savings are also showed there for reference we're evaluating Department savings we did come across a lot of measures were that we investigated but not recommending um and that basically are the the longer payback projects 30 40 years would extend would be beyond the life of the equipment that we would be installing so at this time we wouldn't recommend those necessarily what we do recommend is when when you do a SCH modernization is look at the incremental cost at that time to bring those up to the most efficient units possible and consider that incremental cost to add value for the district next we did looked at the deeper dive on the electrification measures decarbonization unfortunately because today gas is relatively inexpensive and electricity a little bit more expensive on a per BTU basis most of these don't have a payback meaning that it's going to cost you more in in your energy bills uh to Electrify something so really recommendation for these to Electrify a boiler or an hbac system or a uh heating hot water pump um or heating water water heater sorry we recommend looking at those for carbon savings only and climate goals any questions so far is is there some sort of a credit tax incentive that we're getting as a result of um do another part Carion or is it just for for saing plan it's for uh policy goals at this point there there is no monetization of the carbon um that we figured into this sometime in the future that very well could be you know something that that comes to fruition but we're not seeing it monetized well enough that we're recommend assigning a value to it at this time in decision- making process any other questions there any sort of like uh systems that are both that run onck Elric you flip Elric vehicle I have um not not too much uh I mean there there are some business opportun there are some systems out there and some kind of there are some uh up and cominging uh newer Technologies and we don't always recommend the kind of the uh the groundbreaking stuff because it hasn't been proven and it ends up leaving the the maintenance folks with nightmares to try and keep up and running but there are some products out there that use um you know solar to offset some of the the the uh the energy use of an hbac system you know whether that's going to do better than putting solar and an HB system we don't think it's you know quite as proven yet so we don't really recommend this thing there are some uh some emerging Technologies out there any questions all right so our recommendations uh you know Russell kind of touched on the the solar I can touch on the on the Energy Efficiency part we really recommend those recommended measures those are ones that make sense to do now they have short enough paybacks that they'll pay back before you're going to modernize a building probably do want to do a mo a check on timeline to make sure that we're not creeping into a 10-year simple payback project on a site that's going to be uh you know got renovated or modernized the next five to seven years uh and then consider bundling any of those longer term projects uh like the electrification when you do the modernizations that's kind of the the two paths forward that we would recommend okay any other questions from me yeah not thinking about a little than you um two questions one just who benefited from the who benefited from oh that's a good one um is this a public meeting well let let me try to impartially describe sort of the policy argument in just like 30 seconds okay um so the the push back against the old or existing set of rules came from the following perspective that folks who were implementing solar were were getting too much value for the energy that their solar systems exported to the grid and because of this um they're utility bills were dropping too much and that money was being made up for from folks who didn't do solar who in general are of lower income than folks who are installing solar and so a lot of these arguments were were focused on the residential sector more than commercial like school districts um and so the thinking goes in literally what the policy does it's all about that exported energy like if you put a solar system in to one of your school sites and it was size small small enough or your school site used enough energy like we've got a client in in Silicon Valley right that runs some huge manufacturing operation you put a solar system on their roof and it's going to cover 2% of their annual load they will never export one kilowatt hour of energy out on the PG's grid so none of this matters to them the ne whole nem thing doesn't matter so if you're not exporting energy it looks just like one of the Energy Efficiency projects you know kilowatt saved or kilowatts earned you know know um and so n was created because solar's funky the way it works right it produces energy when you're not using it and instead of installing big batteries you can just push it out onto PG's grid where they can use it and that's what's created all per so the policy change devalues those exports instead of being the same value as the energy you're buying from the utility retail costs it resets the value with the marginal wholesale cost of energy to the utility that time during the day so if your solar system is way over producing in the summer when school's not in session in the middle of the day um it just so happens in California that energy ain't hardly worth anything the the utility doesn't have to spend very much to buy it because there's been so much solar installed in California that the marginal cost of energy in some of those Peak periods is very small in the spring it can be negative because there's so much solar putting out power so they don't reimburse you for it anymore and so that's kind of the equity argument and so that's why if you were to redesign you know reimagine your solar program under the new energy metering rules smaller systems attach to batteries so you're not pumping power out to the utility so that was the argument and it was successful that it's an equity issue um my second question thank you um is around just going back to the tax credit issue and um you had said obviously the direct payment that's a direct you know into our pigy bank directly that we would see could could a PPA RFP designed so that we said any any tax credit that you brought in you would need to see line items monetized in the way so like kind of RFP redesigned so that we see that we could sure make a run at it I haven't done that before but that's more like a reporting requirement you know rather than a transfer of funds if I'm understanding your your idea there um yeah you know back to you if they're going to have it help their bottom line we just want to see right yeah see the you know documentation of the transaction or the where how that credit yeah I think it's a really interesting idea and and I would be happy to Ed that into an RFP that we did yeah you don't see any barriers to that other than getting real accurate numbers I mean these folks all consider their their models and transactions to be pretty proprietary quite honestly and so we can get them to fill out forms that declare what those movements of funds look like at a high level but are they going to show you the receipts yeah oh here's that we yeah yeah some kind of Declaration on their part might might be possible more than yeah okay yeah interesting thought though I I thought you were gonna say can you have them deliver the money to you and then I'm like ah that is nice thought but yeah in doing so wouldn't you also limit the scope of the potential um what you're G to respond to I I see that is limiting because I I don't see why they would want to share more money or invo when they're going to be the third party depending on how the requirements written it could or could not like I said these these companies have different they're differently proprietary all that stuff some are better partner than others as far as that is concerned so that that would be a risk yeah thank you any other questions or comments um I know it's on for information only President do have to be open to public comment thank you I just was wondering if there was any other questions on us since they're up here okay thank you I'm GNA go ahead and open it up for a public comment should I take this off of the screen share now um I think our staff will take it off yeah or yeah I'm cheing yeah he's coming support with that thank you all right and I'll open it up for public comment at this time any members of the public wishing to address the board on this item okay seeing none all right we'll move on to item 202 uh approve resolution 52232 24 outdoor Equity grants program Grant fund okay thank you board president um it is recommended that the board approves this particular um resolution so that McCullum Elementary School can submit uh their outdoor education um program application um by April 26 uh they were just notified of this particular uh piece um just recently and so so um I'd like to recommend that move to approve okay moved by trusty fam and second by vice president Gino all right um I'm going to go ahead and open it up for public comments first and then come back uh to questions and comments from the board any members of the public wishing to address the board on this item we can come up to the podium okay seeing none we'll go ahead and uh come back to the board trustee Travis both one two and three and four they mention for one number one the sufficient funds to complete the program two and three they're talking about the sufficient funds again then on four it says payment requests would to be necessary for the completion of the grand scope how much money are we talking about um the school is applying for a total of 327,00 50 over the course of three years so that's uh roughly a little over 109,000 per year in Grants in the grant money so what payment are they requesting here number four it says um in the middle of the paragraph and payment requests which may be necessary for the completion of the gr scope what payment are they requiring um Mr FY do you have have um do you have that clarification for us and I think it says payment requests so what did even board members yeah good evening superintendent um as as far as uh we're applying uh for grant for $328,000 uh to basically uh support um bringing on a a part-time instructor who would actually lead lessons uh science-based lessons for the new generation science well align with the new generation science standards U with the different grade levels throughout the school year um and this grant is uh through the states and Recreation Department um and so I mean we the the grant looks strong and it looks like we we'd be able to obtain this um but but yeah we're looking at bringing in a part-time instructor teach these uh these lessons that are aligned um with the science standards throughout the school year there's a specific Focus per grade level for example Kinder in first is focused on pollinators and the um web um and watersheds permaculture different aspects of ecology and the environment and to really support our students with to have a better understanding on how to take care of the environment take care of the earth and to be real stewards as far as U having being you know socially conscious of their uh their role in in in creating a strong environment for uh for for our community um so yeah can you give me a dollar amount on the payment request that it's talking about here I yeah I can't give you a dollar amount I'm not I'm not sure exactly what that would yeah uh c yeah if I may clarify the request for payment is most of these grants are based on expenditure basis and so we would have to do reporting to the state and then they would reimburse us on whatever's been incurred so whatever that total Grant Mount is is what it is but as a ongoing basis we would have to provide the report and then request for the payment and then cdes would reimburse us so it's not us paying them it's them paying us yes but it says that on a payment requests that means that they're asking money from us actually how much I think he just explained that first he just explained that uh uh trusty Chavez it's a payment request that we will be submitting as a district based on the work that whether it's a shed or a teacher that showed up for 20 hours so a payment request EST EST up to the amount of 327,00 uh it might be at one lemon because all the program was done in one week or what I mean but it'll be payment requests that we're sending as a district so they can pay us back so you just said 37,000 327,000 and he said 328,000 I just wanted to know if in the future we can put a dollar amount on every item that we will be voting on because this was very vague and I understand that sometimes you have to submit these things in order to get the money back but I'd like to know from the GetGo before we vote on anything how much every has C in going forward thank you and so just uh sorry just to clarify and I'm not I'm just saying for the Public's sake I just want to clarify that this is not money that we're spending this is money that we're applying for to get on a grant uh trusty for Shelton thank you um is um this a program that if we W do are not awarded the grant that means we're not uh we're not administering the program right we're not participating right right it's only if we get the revenue only if we win this only we're awarded right and then I guess in my mind I'm thinking this is more like an invoice type situation where it's like we bought pollinators and then we say we bought pollinator please pay pay us for the pollat but okay I feel better because it's a it's like Net Zero to us it's only Revenue that we're going to generate and expend only yes only if we're awarded the the grant any other questions or comments okay thank you oh there so for 327,000 327,00 50 over the course of three years oh okay is there a reason why we didn't put that down in the resolution like flexibility I'm just saying seems like probably more comfortable putting a number down so I can give the um Grant scope cost estimate form to the board um I this this was the um proposed line items uh and just to give the board an idea um some of these activities are what Mr feny had already mentioned in addition to field trips and um that part-time uh person uh to help administrate or garden coordinator I'm sorry that's a part-time Garden coordinator um we we followed the um the the language of what the California state parks um had given us and this is also the same uh uh language or similar language that we had also submitted for the Russo mckinty um Grant about a couple years ago now two years ago so followed that format and we followed the um parameters of the of the grant for this resol work guess but I can give you I can give you this as well and I think I'll get to you all both in a little bit thank you so much uh and thank you so much for applying you know I think this is a great opportunity for our students in our community so hopefully we get the grant uh you know we always want uh funding that to come to our schools um and I think just based Maybe moving forward and others not you sorry uh Direction sounds like what would help our board is if we just saw an amount for how much for future hopefully there's you know so much money coming to our district that we'll have many more you know grants coming our way uh Grant funds and so just you know uh to know that amount and maybe an additional um if it's not in this because this is probably what's sent directly with the grant but if there's maybe an additional information for the board for us to know how much the amount is okay um so make it clear for us to understand the amount and then I saw trusty Flor Shelton and then trusty CH thank you um and then I'm assuming like if uh if awarded when it's time for like field trips and all that that will be all you know in our whatever the approval is for field trips right we'll see our yes right show that it's gra anded um could the maker of the motion just add you know that the Grant amount is approved up or the Grant application amount up to 32795 327 327 950 yeah just for the record that's exactly what I was going to ask for so than you okay are you okay with that trusty P well just one question you know I don't want to preclude the district from ask you know applying for a larger Grant so you know is there just just to make clear is this it in terms of the dollar the proposed dollar amount this is the proposed costs under the grant that the school is asking for which is much less than what Russo mckinty had okay um proposed which theirs was around 700,000 at the time that we applied to two years ago so can the motion be and up up this is their propos proposal truste Chavez it's so if we are awarded cross fingers then that is that is it okay yeah I wish we could do more after the fact hey I'll just St the amendment yeah okay for the amendment of the amount all right U so any other questions or comments before we take it to a vote second second do you accept that uh yeah and I just U thank you to everybody who's involved in these to equity grants I think that's in line with um some of the work that's been done by in our community push for our kids who are in more urban areas to have access to um outdoor activities to be exposed to um the environment things of that sort remember that um a while back there was part of a a a fight to get into the East Hill Neighborhood at Park and I was working for at that time and it list did some really nasty horrible you know issues that and are brought to light this this this huge discrepancy this huge inequity that exists between kids who are locked in their neighborhoods because they don't have access to fancy cars to go out there and take advantage of these natural preserves that are Miles and Miles Away deep into the woods to get out and commune with nature or whatever as other folks do and you know it really really brought to light the the differences that exist in our own County where folks are voting for projects to tax themselves to go out there and support areas that they might never be able to go and visit uh because they're in their neighborhoods they're low-income folks um and so I'm really glad that we're doing that uh and thank you all for bringing this into our schools and uh educating our kids about you know accessing uh the environment with inter sites if they can't go out to the woods and commune with nature out there then you know we bring nature to them here School sites okay thank you all right um all those in favor please show by raising your hand all right motion passes unanimously moving on to item 203 uh the board will provide guidance and set parameters regarding the comprehensive budget solution plan um so I know uh board vice president GTO um requested this um and before uh I pass it over to see if he has any particular questions or um guidance uh just it is sp from getting receiving a letter from the Santa clar County Office of Education um as we've discussed in regards to uh as a board um looking at our budget and ensuring that um we are uh financially stable um and that uh we see where our budget is going but um after forwarding that letter um to my colleagues I received this uh request from vice president GTO I'll go ahead and turn it over to you at this time yeah uh thank you for for sharing the letter with us um I had intended to reach out in advance of that uh to see if we could take some proactive measures instead of waiting for the next board meeting and so this meeting actually helped helped helped address that issue that way we don't have to have multiple meetings and thank you for uh uling in this and uh thank you for our colleagues for listening um uh by the way um I've heard from other board uh other Bo other districts that we not by ourselves that there's a heightened scrutiny scrutiny of a lot of districts and that we're in good company with a lot of folks out here in the east side Alliance Peter District area um but um yeah I I think that we can take a page from the exercise that we engaged in for the workforce housing project in the committee uh is start looking at the uh I don't even know how to phrase it at the to set up some parameters that staff would be able to look at and get guidance rather than just simply let's figure it out and then give them something I think that we all intrinsically know that there are some areas that can't some some sites that can't be touched because of the fact that they just got built they just finished pay for sanona for example uh it would make no sense for us to look at uh the new San Antonio site um and there are areas that are at the last schools in a particular quadrant of our district and that it would make no sense to go ahead and Target them under normal circumstances maybe our our our our Middle School sites also probably would make no sense either to to Target so um the idea was to have a conversation here without the constraints of a large a very very heavy um agenda so that we can begin to have a conversation staff could take note of it and then and then eventually bring back some ideas that are that align with what we've discussed and so that was the whole purpose um looking forward to hearing the comments from our trust your FL thank you President and Vice President ketto um I think I did sit on that committee when we were kind of developing the criteria before I had to cycle off because I got appointed here so I do recall that process and um it does just give a framework right for everyone to kind of know and this was kind of my concerns at the night of um the aptitude conversation which was sort of you know so people kind of understand the general why um around and and there's so many there can be so many factors right but um we want to put things on balance in some way so um I didn't quite hear what you said about quadrants but I did you say the last um there are some some areas that have very low presence of alrock school sites in certain parts so let's say that you're at the very far south um okay then you know you wouldn't want to leave that area without and then all of a the inter distri the interdistrict transfers start happening to our neighbors and we wind up with last okay yeah and I just um yeah so I was thinking um along the lines of quadrants because I think that feeds into to sort of the issues we were concerned about with um walkability with access right are we making people cross full-blown you know Capital Expressway or things like that that would be concerning and probably a detriment to you know um enrolling in you know uh um that school so quadrant um I was also thinking of um you know the Deferred maintenance plan um you know those schools that potentially need so much investment right that um you know couldn't can we consolidate our investments um in certain places um I just want to really name something that I was concerned about that I heard from the community before and would like to sort of hear everyone's thoughts but like the whole performance issue I really was concerned about you know people uh people members of our community parents who all have valid you know um opinions but in terms of of using performance as a criteria I'm I just want to say I feel really concerned about that and I like not sure if that's a good um metric kind of to use but I just wanted to bring that up because these are the things we were kind of hearing that night as to um you know close that school because of this and that and I just it concerns me right it concerns me so I'm just kind of bubbling up um the things that are clear to me versus the things that are less clear to me as [Music] factors justy B you know uh in addition to that Madam president you know I would also wanna uh schools with special programs that we want to preserve should also be taken into consideration we want to preserve programs that uh a help boost enrollment uh and be you know uh programs that uh you know certain schools uh have a specialized skill at you know we want to make sure that we're able to provide you know for example to provide for our special education students as well as uh um you know preserving technical capabilities uh you know as well as uh you know uh you know and since uh we're on the subject of deferred maintenance uh you know it would be that uh schools with more recent you know we need to you know take a look at you know uh PRI you know where we are able to preserving schools with more recent facilities improvements in order to uh preserve those benefits for our Stu you know to the extent possible for our students going forward thank you trusty fam and I um I was also thinking of the time we had that meeting um and you know the time that we had with the committee and then members from the community part of that committee which is when uh Andre you were on there um and I'm wondering just as a thought because I think it's important you know looking at all those and talking about um all those uh with it the time it deserves I don't know if you were thinking of going to the schools right now or also um my understanding too is uh trusty Chavez you had an announcement about the budget committee and um I think at this time is it only you as a trustee that's chairing that am I correct to remember there's only one yes um and I don't know if any of my colleagues would be interested in maybe being you know there and if that would be an appropriate place to do that activity like we did um where we had you know the schools on the walls and then we had uh the time to do that at length so so I don't I'm just starting it out as a a possibility or do we want to do that as a board I'm just putting it out there I think it would be good trusty Chavis I think it would be good to First have the uh budget committee and um I did talk to Dr alasan about a date on uh May 28th it's a Tuesday at 6:30 to have the uh the budget meeting and also from there um I know that to reach out to unions as well to have their representation there and some teachers and I have two teachers that are already volunteer um as of the last time but um the budget committee never happened so it it is going to happen this time and um if there's any other stakeholders that want to come come and join us you know please feel free um and I was going to reach out to um Miss Sandra to let her know we just came up with a date this yesterday I think so um and and I and I did ask Mr P if if uh you had spoken to him already Dr and so just to let you know if you can um maybe ask him to to help with some of the information that we be okay saw trusty thumbs no I the second you know I guess first question uh do we have a second member of the budget committee I don't recall no she just confirmed it's just her just her so I just invited any of my colleagues who might want to join her okay the only other you know and I would offer this as a suggestion to my colleagues is you know given the you know the you know I I'm going to say this up front there you know this is going to be a a hugely politically charged issue especially in an election year and uh since uh if it's going to affect all five of us I I might suggest that maybe we should con you know might uh given the political implications maybe we should consider something akin to uh a committee of the whole to you know uh regarding this meeting and I I I am putting this out as a suggestion at this so so uh you know I you know uh for from for what it's worth you know I you know personally I do think that again this is huge you know I mean this is my you know I I would say hugely unchartered territory so uh given given the stakes you know it's something that we we I think we ought to consider seriously thank you TR vice president GTO I think we're here and we gave direction to last meeting and I'm assuming he's working on stuff and you probably benefit better for us giving you more information correct rather than holding off to the 28th or setting up some other board meeting I think more dialogue here would give him the ability to come back with a better better recommendations that am I accurate my my assumptions yeah I mean we're diligently working on it um and I think some Curly from the board would help um you know kind of Define um what the parameters are so that we can be focused on on the board's priority sorry go yeah so my suggestion would be for us to to identify the the sites that we think are would make absolutely no sense to and then that would give more freedom to C super to come back with recommendations that uh he and other staff members would be able to put together based on everything I was mentioned already the the ultimate sites are uh the fact some of them we haven't put in for example HB systems it might wind up making more [Music] more natural recommendation more SES to recommend Asos to trusty FL Shel she been sitting PA thank you um I uh regarding trusty fam's comments I agree with you on like the the whole conversation I do feel it could be like a twostep process though I personally don't feel um like naming schools is is where we're at like parameters and guidance to me feels like you know it's back to sort of what we do with Workforce housing I like here's some Criterion right here's some things to think about that we would prioritize for keeping or these are the things why you know so um and and that could be done in a committee or it's being done right now right then you know then that helps Drive the administration's recommendations to come back with sort of because at the end of the day it's a budget right it's like numbers it's numbers gain and then we would say how many how many schools are we really talking because those numbers every time I come to a meeting I feel like that number swings wildly right um so and I don't even want to name numbers or name schools um I really think and so when I say twostep we can either scrap the budget committee Alto together and twep it here tonight is the parameter setting right and then the administ ation comes back with sort of the parameters and the um that b is the basis of the number of schools um with options um like numbers of schools to close options I still think um like you mentioned middle schools I'm not sure why middle schools would be off the table um but I I do think again just to trusty fam special programs I mean our dual LAN anguage schools again it's not naming names but that's a special program that is one that it drives enrollment right so sort of just from that kind of bottom line kind of theory um you know again thinking out loud but at the same time I do think I agree with committee as the whole now less inclined to ship this off to two to two board members to kind of tackle um but do you think tonight I I'm not interested in naming naming schools and before okay sorry before I go to you sorry so I can say something because I think I went around at least once um I'm in agreement you know we definitely need to have that discussion whether it's today or uh whatever point I do feel that before the next board meeting is important I do think May 28th is a little too far um I think today's conversation is you know already giving some of that guidance like it says on the the item um and then for me it's important to make sure that we include our community so that it's not just today in the next month because and and you know we could decide to go that right I'm just one of five but you know I think it's important to include our community include our stakeholders um because it's going to be a decision that's going to be tough regardless and I think when we share right um all the things that we're looking at the amount of money that we're looking at it's not you know the the reasons why um and so I maybe an all board you know between now and next board meeting uh the next regular scheduled board meeting would be appropriate maybe to do some of that and dive deep to invite those stakeholders who want to have a say we can give them time and a date um that's just my thought you know when it comes to this I think it's important like it would be great if we could do it here and then next board meeting but I think we'll also miss our community where we didn't give them enough time to come here tonight to voice some of the these things and um invite our stakeholders trusty Chavez okay for one because you're going to close schools you don't just get rid of a budget commit that's not the way thing should be done there should always be a standing budget Committee in all school districts so that being said the closing of schools that's different the the budget committee that's looking into every everything into the where we could save money where we're maybe spending where we don't have to spend and that that should stay as the as it stand but if there is another committee that wants to do an audit committee then we have a separate audit committee and if we from there you go and start researching what schools you want to close then that's a separate one but you should keep both separate because you know what's happening over here and you know what's happening with the finances over here at all times so before when I was first president in 2019 we started looking into a lot of the finances in the budget committee and what was going wrong and what all of the repairs that weren't being repaired and so later on nobody wanted to vote for me to be on the budget committee that's fine but the thing is nobody stepped up to be on the budget committee to be looking at the finances and why are we here now 22 million in the whole because we weren't looking and following the money the whole time that I kept saying we need to look at the money we don't have all the money that we that is needed we don't have the Adas so to just scrap a budget committee I think that's totally wrong and keep it separate if if you don't that's fine one person should not be just chairing a committee and I would like it if somebody would step up and say hey I'll I'll join you don't have to show up to every meeting but you know what at least the committee is going and the other one would be an ad hoc committee because we're not always going to be needing an AIT committee and and and to be seeing how many schools we're going to close that should be the at hoc but it should always be a standing budget Committee in K thank you Linda yeah nobody I think was saying to cut that um and actually I believe uh trusty actually she Rose her hand to join you yeah can and well this is what I saw I saw your hand raising to join her in the budget commit um was what I saw is that yeah so um I'm sorry my rambling Point what I meant to say was um instead of doing because what I heard you kind of throw out there was like the workforce housing committee do the parameter setting in the budget committee and I think there should be a budget committee and that should go on but not not not I don't know what I use but basically no no no so no not do the parameter setting in the budget committee that's that's what I thought was being um suggested and so I agree that we should be having these conversations um as a committee of the whole at the board so my my what I was thinking is we're starting this conversation tonight we're giving direction to the administration the administration's gonna come back and I support what you're saying is because we need to do this as a regular board meeting that has Community input right regular public comment and regular you know um reactions to what this criteria looks like I just meant to say not do it in the budget committee not disband the the budget committee okay thank you uh vice president GTO well um I think that there is one uh and the fear of not meeting schools actually it's fine for the purpose of having not having people come in and say well you did it without it but there's one for example can T brand new we just built that we just paid for it it would make absolutely no sense and I would be very comfortable giving Administration Direction saying don't touch that school because they can't it doesn't make any absolutely any sense to touch the brand new SP school and it's we can agree to disagree or but that's fine um however uh rather than spending another 45 minutes to whether or not we should meet or not I think we should spend at least the next half hour giving a staff Direction and then possibly set up pre me before our regular next regular board me that's well advertised that allows us to really go into and allow staff to bring back ideas thoughts in open form that's well uh advertised to everybody or we really start looking at making those tough decisions because I think you're clock K we need to have some real answers and some real concrete steps that we've taken to address our our budget issues so that um we can deal with the county off the concerns they but yeah kicking off to the 20 is absolutely nonstarter we need to be we we need to staff feedback and a real plan I think by the next meeting so I I it would I would be I would sign up for a meeting prior to next meeting thank you trusty I'm gonna ask that everybody pull their calendars out now and let's set of date now uh trusty Flor Shelton um two quick comments one I'd like to ask the administration to let us know if they have a timeline for their consolidation plan and two I think special meetings are problematic for Community engagement I think the community knows there's the second Thursday of the month and that's when people know when to engage additional meetings I I get we need additional meetings but um I'd like to just hear from the administration first on what would be a what would be a reasonable timeline to come back and how that fits in with this meeting schedule over yes so if I can share kind of the framework and timeline um our thought process was that u based on tonight's meeting um the board would give some additional um guidance um we would incorporate that guidance into the presentation that we'll be presenting on May 9th um on May 9th we'll be providing the board with a options um in terms of you know immediate actions that we could take um action we can take in the third second or third year out and then a package deal different package deals in terms of numbers of schools for consideration um once that meeting is done um the board would then have maybe a week or two to kind of absorb some of that information and then have another uh board meeting within two weeks uh for the board to provide um some more concrete um Direction in terms of what was presented on May 9th what do you want to see um as a part of the budget for next year um because as you mentioned time is ticking um you know on June 13th um is when we're having the meeting to do the public hearing for the adoption of the board I mean the budget and then on June 27th is when the board uh will be asked to adopt the budget itself but even prior to June 13th we need to have a meeting with all the boards to make sure that we have all the information available to develop next year's budget and that needs to be done by June 13th so um after May 9th I think the sooner the better as long as the board has enough time to um absorb the information that's been presented um and then come back in a week or two to give more concrete directions um to the staff to the administration to be able to incorporate that into next year's budget so I think one second sorry sorry so it sounds like the direction kind of we're all heading in that we're kind of I hear in agreement is exactly what CA just said the community knows about may9th they will be here it'll be a part of that we'll have that meeting we'll have that presentation from uh the staff and then we'll do that final one after where we could also announce this is when uh we'll have our special board meeting um on May 9th because that's when our community knows to be here so um am I here that correctly Flor Shelton kind of like what you were talking about making sure our community is here they're here on May 9th they hear they give input we're still not doing the final one but sooner than later we get to so I think a week after that um is an appropriate time and then I saw um trusty Chavez's hand up okay so you want a meeting after the nth is that what you said yes so how about May 10th no I think uh I think he said A week I'm just saying May 9th is a meeting he saids we need another meeting after that how about May 10th why are we stretching I think it's important to give our community the ability it's hard for a single parent or parent to find daycare two nights in a row so they're here on May 9th they provide input and then we have the week after to do that work sounds like vice president kto talked today about making good use of this time to provide them with guidance to them bring back that presentation on May 9th um vice president GTO it takes back to the whole problem of special meeting since only regular board meetings are only acceptable how is it that we get over the problem of of having a super packed agenda we're going to have prob multiple presentations during the next meeting and it's going to be like let's get through this because it's already midnight I my concern is that we're not going to be able to go through a very well thought out discussion if we're if we're um having to be we're having to move through a very long agenda so do we fore the agenda to be incredbly one the next one or I think we this but I'm in agreement I think let's start today like you said 20 more minutes half hour I think that's a part of the work um and then on May 9th they're going to come back with that that's when the community comes and provides input because they're not here today but this way they're here then it's a second third of the month they're here they'll Hear It They'll give their input and then we'll do a final one after our final meeting to make the final decisions a week after whatever we decide but I think like I I'm in agreement with you let's make good use of our time now it's early you know um compared to our regular scheduled meetings relatively yes um so I mean I I've heard a lot of good guidance already so do you all want to hear back from staff to see what they've heard so far or you just just want to go down the list that you might have I'll start thr prii not in terms of you all give you all gave several so that's what I'm saying do we want to and there the issue with the sit that if you start taking onal sites then you just made those schools completely the the elementary schools fa useless for anybody who actually going to have to walk to a site or it's going to have to be taken so um protecting the quadrants protecting the middle schools so that you can make whatever is left there accessible to the to the elementary school sites um yeah and mentioned before um I guess acessibility in terms of public transportation should be should Place sites up up on the um on the um in terms of um yeah large thorough that are going to put kids lives at risk because they're going to have to go site should also be something that's taken into consideration um yeah those are some of some of my thoughts okay um and I also heard uh trusty fam say um to keep the programs that help boost enrollment such as just as an example our dual emersion programs um and things like that you know special education and also um uh with an eye towards preserving fa to the extent possible facilities that have recently uh received improvements we want to make those improvements last for our kids CH trust CH okay I I have one question for Mr COA and then I have my coms uh Mr COA do you thank you uh do you have a list of those sites now that you're considering can and if so can you please give it to us no we don't have the list of site and our intent was not to name any site um as we're asking the board to approve a a budget solution plan um the the plan is to ask the board to approve the numbers of sites to consider and so um that number and that budget will be incorporated into next year's budget and then um we would then take um sometime next year to get those input and feedback in term of criteria to consider as we're considering consolidating schools um we would start that process um either immediately after the next presis school year or as soon as school starts so we can get parents more engaged um that process then would then take three to four months to gather those um input and feedback from the community in terms of criteria to to consider um once we have that criteria then we use those criterias to identify school names um and that time frame would be around maybe December or January um once we identified the names of the schools we will bring back um an action for the board to consider um at that time we would be listing all the schools based on the criteria that we've been um you know Gathering ing from from stakeholders um then by January if the board approve um a plan and a number and the name of the schools the actual schools um that kind of aligned with our March 15 notice um in terms of layoffs for the upcoming year and then after that we would take from maybe January February through the end of the school year to work out um all the bumping all the movements of students student um what school is going to be so there's going to be a lot of work from February to June but those are kind of the time frame um or the framework and the timeline that we were looking atse so maybe I should have asked in a different way right now you know the budget situation so right now can you put a number on how many schools actually need to be closed and then I'll make my comments I'll present all that to the board at the midnight board no we're going to we're we're going to Pro provide some option so that it's not you know one number two number um yeah got so um I was also um considering what uh trusty fam said about the keeping the special EDS and the Dual programs and I would also like to see the ones that are doing very well for example mullum Lind Vista and the ones that are doing better that we keep them um because they're doing well why would we want to Target those schools and there's more on the list that I have but those just came to mind right now because I don't want to take up that much time thank you try so as a clarification based on what what I've heard uh Mr Chang uh at least there we have a assurance that the schools will be open until the end of the 2425 school year right so the the consolidations would would take effect with the with the start of the 2526 school year okay uh trusty FL Shelton thanks um just along back to the criteria um is there flexibility in the the grants we're getting for the wellness centers and the community School dollars so that like we named you know so just trying to consider if the wellness centers are supposed to be in XYZ places are are we putting those things at risk right we and I'm just saying from a criteria we'd want to know um if there are other things that are more important right can we have flexibility to say oh the wellness center actually needs to be here not here because we've come to some other decision about that school you we would have to have that conversation with the Valley Health foundation for Shelton um so obviously we have eight schools that just received the grant so that's definitely a consideration Within These parameters but that's a separate conversation that we would have to have and I I will ask that question okay um and then um just circling back on my like performance like like I I totally hear what you're saying Chavez um yet on the flip side I think there's been an argument made about um test scores and test scores not really telling us truly about how our kiddos are doing and our performance and and so I just I that's why I struggle I struggle because I don't think that really tells us really if a school is you know better or not so um I just want us to I am mindful of that and I think that um should be taken into consideration trusty Flor Shelton your other question about the Community Schools um we are still waiting for the um result of our application from the CDE so that's still TBD so but same same responses the Val Health we would have to you know yeah go back to CD and and get their their take on that vice president um I one of the I don't know CH was intended were you referring to Performance in terms of academic performance or in terms of enrollment that that some of them are doing really help in terms of enrollment make no sense to to uh split that school they're actually doing great in both so those are the ones that I would not want to touch enrollment and and academically and there's three higher than everybody else and two of the ones that I just mentioned and the other Jewel one is the third so those I think we should touch because it's working at those sites um thanks for that well yeah yeah I see it more as like it's more of if parents are Tre yeah tou it yeah yeah yeah and some of them do very well because they have performed higher than the other ones and they the parents make sure they bring them there because they better another thing that I wanted to mention is as we're moving forward uh and bringing back obviously it's going to be a tough I was here when we're talking to rers that wasn't even closure it was just an completely taking over it was rough people were really really upset angry we just saw what happened with um with aptitude previous we saw with the the consolidations of the of the other campuses it's not going to be easy however um while we're going through this I would also want sta to start thinking about how is it that we're going to guarantee or not guarantee but work to ensure that whatever to MOX doesn't happen to a bunch of our sites now we not in a situation that's the UniFi and Le two schools sitting their vac being vandalized and it's the real real mess um and so while we're setting up a plan uh we should be developing a strategy to ensure that our sites are not going to be vacant for the long term and then lead to destruction vand event you know some of San Jose has very ous for somehow sites always go burning up especially RoR downtown want to avoid that so that's something else I would like to throw on plate as we bring ideas are there strategies to start to ensure that they're not that we're not on the hook for a sight that's going to be yes thank you man president so I guess uh piggy backing on uh chusty Quinta's comment uh you know we need to have uh alternative use strategy for you know and make you know we we want to again you know uh we want to make sure that uh even even if they're not used you know able to be used for you know educational purposes we still want to make sure that uh the assets are you know we preserve to the greatest extent the assets you know uh the value of these assets and also uh maybe some way to to generate a little bit of Revenue so I I would you know so in that vein uh you know maybe some preparations or you know thoughts on Al you know alternative uses for Consolidated sites uh in the short to medium term uh you know is appropriate in this case as well thank you um before I go to you uh something that I just thought about you know I know we talked about um these areas of and they had a name for it but you know lower income type disadvantage I know there's you know not all of our schools are so also I think in relation to the quadrants that also the areas that fall under that area that we can make sure that we don't leave without a School site um I think that would be important uh for me and I don't know if it you know if it's in relation to the quadrant but ensuring that we don't leave that area regardless of test scores you know or um yeah enrollment to make sure that those areas aren't left without a School site um I think trusty Flor Shelton you had your hand up um so thank you uh tristes for bringing up what I would consider sort of the land use kind of considerations right so couple things one um and you're probably familiar with it but the city in the recession of' 08 had had to like basically cut many of its community centers and created it's called reuse policy um ended up managing those centers for some time and so there's um you know there's something to point to and how a public entity has um assets and facilities and are trying to figure out how to reuse those um the city does it at a no cost right um so so I think the other point um truste fam you're making um I do think the criteria could consider you know those schools that may have a higher um you know like kind of say for land use it's um highest and best use right is there some value um that can repurpose that land right that would help the bottom line it from a budgetary standpoint I know it just sounds so kind of crass right when we're talking about communities and schools and I just want to um recognize how hard this is and how tough this is when we're looking at things from a dollar and Cent standpoint we know this is like you know um immunity hubs right so but I do think that would be an interesting um component and I also think um sort of the environmental are there any of our schools where there's environmental in Justice around them that puts you know our our kids at risk and is that something that we want to consider again not naming names but I think that would be something we'd want to consider vice president kto yeah for example if we have uh two schools on one side that no longer since we have we have to spread it out uh and one of those be onage that makes it more feeling for an alternative use all the stuff that we have to pay for that's something I would be very much in support I think we could justify in public that you know we can get your kids into you have to be right off site very front we can make make that site more have an alternate use I might generate some revenue for a kid um and with regard to some of the comments that you made in terms of the timeline I for one uh believe that um you as you mentioned you can't kick the can down the road anymore um we we need to address it and I think that I would be more in support of the of what assistant superent Shang mentioned about immediately right after the new fiscal year beginning and Earnest a very very aggressive process to deal with this um so that we can completely tell the public we we went through this step by step we've dealt with it we've been informed um because it's going to be very painful um it's GNA Lot 10 times as many folks as we're here and I think that it needs to be a long a very thorough and um and it needs to start right in the beginning of the fiscal year we need to be very clear about what the very hard medicine we're going to have to take uh to to um write the the ship and so yeah I wouldn't for I wouldn't like to see it sck down anytime after the fiscal year I think we start right at the beginning uh I know those meetings in July usually in the summer are kind of sleepy it needs to be the the medicine taking time chesse Travis and also as we consider doing this and consolidating schools we also need to uh focus on some of the drops drop off sites because if we are going to have more of an influx of students coming in than parents so we need to consider you know if how easy it's going to be for them to enter and exit sometimes drop off in the morning can be happy thank you thank you all right um if any other as you think of some of the final ones um I know part of the request was for a week after the next schedule board meeting so we're here we can look at our calendar for the week after May 16th so this way it makes it easier to schedule you want the 15 instead uh vice president K just requested if May 13th Works 13th works or the 15th um we did open it up but I know this is important item so let me figure this out um um those are hard so 15th meetings so 15th or 16th and it doesn't give the week 16 16th 16 okay I think we have Quorum on the 16th so we'll go ahead and leave it on the 16th I'm available on the 16th um so May 16th it is all right um [Music] 6:30 I think is the appropriate time that works for all us all okay perfect we have a tentative okay well well never mind oh fine um there's Jubilee on our alamro calendar and I know a lot of parents plan for that and have been working on the 16 yeah so how about the 15th what about what time [Music] is is not it's not is tentative right now not set yeah or do we have like a site already how about the T to the I ask or May 22nd is that I mean for the June 13th uh timeline Co is that sufficient that's after May 22nd yeah May 22nd is that appro we should have enough time okay yeah all right okay 21st [Music] 21 or maybe we might just have to pull outside but um Let Me 2 23 23rd is a Thursday yeah May [Music] 23r um how about the 1 21st works okay yeah okay 21st what is it is that a Tuesday that is a Tuesday okay yeah okay what time 6:30 okay uh special board meeting okay all right thank you um any other thoughts and then also let's remember we have our one-on ones with staff so I know that I'm going to think of other stuff so make sure that we use our time wisely you know when we come um to our one-on ones and maybe in this next month maybe CA might be available um but yeah you know making sure that we get that those thoughts over to them and that we take advantage of the time with our one-on ones all right moving on to forgot to public comment on the I I had mentioned that I had already taken it but I heard what was being said public comment this item I opened it up with public comment but did I um Mariel can you please remind me I could be wrong it's okay let me see Mariel yes uh you did open it up with public comment okay yeah thank you that's that's why I thought that was what you were trying to say and I was trying to hear without okay not able to do that all right moving on to item 301 um consent calendar uh approve ratify notices of employment and changes of status April 22nd 2024 sorry president um this is for um uh contracts for coaches for our Copita tournament um this weekend um and so we are asking that the board approves um these contracts for that purpose approval to by vice president GTO second by trusty Flor Shelton all right and I just have some brief comments okay uh thanks for bringing coaches I know that some of the sites were short to participate as a result of not having volunteer coaches and so um this is going to be great to ensure that oh trusty fam sorry I I too would like to you know uh get uh you know thank you to staff and thank you to th those who have uh who are willing to serve as coaches uh you know I look forward to a great Cita and I hope to see all our kids there this weekend anyone else okay yeah excited about Copita this weekend um I'm sure all the students are and um thank you for the coaches that stepped up and all the staff too that are working hard uh coordinating that and also uh to tundo for helping sponsor as well um and I'll go ahead and open it up to trusty Chavis go ahead same thing what everybody said and we can possibly see a dollar amount this and on every item going forward okay all right see no others I'm going to go ahead and open it up to public comment at this time any members of the public wishing to address the board on this item please come up to the podium welcome Pander R Alam Rock Educators Association president um we would like to thank whoever it was that found the money for the 10 um toas um we would like to encourage maybe a little bit more money found somewhere but I know that that's um a very difficult task right now um one of the things that I have had some questions on was the focus that the tosas will be working with and I know that we can work together um just because we know that this program will probably definitely not be here next year because the money only lasts for so long that we started seeing real gains with the students for the lpac testing and there's the two-sided coin if we start with the younger students that were suggesting with these tosas that hopefully we'll catch them before they get a little bit too far behind but the gains that the third through eighth graders are getting right now with the implementation of toses if we're only going to have the program for one more year should we focus on our testing students as opposed to the pre- students so that was something that they would just like me to bring to your guys's attention thank you thank you any other members of the public wishing to address the board all right uh just Chavis uh Miss Sandra and I would recommend if or ask that it you could find the money for the tosos if you have more people coming to the budget committee and we look for it to see what money could be freed up all right we're not supposed to be having conversations with our audience sorry thank you um and thank you to our members who address the board this evening all right um now I'm going to bring it to a vote I'm seeing no other comments all those in favor of this item please show by raising your hand item passes unanimously okay moving on to close session uh we do you want to make an announcement on the items sure that we'll be discussing um item 4.03 conference risk labor negotiators and employee organizations um uh area and then 4.04 appeal of findings in investigation report and District District administration regulation 13 12.1 and then 4.05 Public Employee discipline dismissal release on the election trusty Ma I just wanted to could we have a 10 minute re this uh after after we adjourn to uh close session okay um I'm going to open it up to public um comment on any of these items at this time any of the members of the audience wanting to address the board at this time on any items please come to the podium all right seeing none we'll go ahead and uh then uh break to 9 we let's say 9:10 um we'll meet in the board library and then we should be back here an hour by 1010 see you at e e e com back thinking you go on that man should have started a oh thank you I didn't take it any second it's out there some thank you [Music] but those are the most comab you know how supposed to do that the floors a right well you know Johnson's baby powder is still uh available I hope so there's Babies there yeah families used to spr all over all over that you are alive so right now just so you all know we talked all right calling meeting back to order at 9:53 p.m.

the night before which just so we're clear the student is 16 or 17 years old so that was illegal what what his company was doing working him until 1:00 a.m.

half million bondu so in Gray again on the previous uh what was on the previous page Debt Service rate in blue is the proposed uh 2.5 million 2024 General obligation bonds and you'll see how that layers in really we're we're trying to manage to that 6199 so we're able to issue these bonds not increase uh The Debt Service tax rate uh keep it at that 6999 through 2026 and then leave tax rate flexibility beginning uh in 2027 so uh really kind two goals in mind increase the tax rate but then also not hand screening for the future knowing that that there's there's additional needs coming up school corporations have ongoing needs uh so kind of have that in mind as well to really after that uh in this last slide if you do decide to to move forward after many meeting there would be a resolution that would be in there you're going to have all of these numbers in the resolution again these are maximum numbers we can come down from these uh so the $25 million as we show in the previous page on on how that will layer into your debt service tax rate of that uh two and a half million approximately 150,000 will go to pay cost addition professional fees leaving uh approximately 2, 350,000 for Park andof cost the estimated maximum interest rate of 6% uh if you sold the bonds today you're probably closer to 4% but this is just the first step in the process so we like to be conservative with with these parameters knowing that the interest rate Market can be volatile from time to time so the estimated expense there is just over 500,000 maximum final maturity of Jane 15 20 2036 which you'll note on the previous slide we expect to pay that off quite a bit earlier the maximum annual payment is simply the maximum payment of the school corporation would be allowed to have on this bond issue would be $1 million if you simply divide that by the school corporation's net assess value that is where you get the maximum tax rate impact of 910 that does not account for any Debt Service payments falling off that we showed in the previous slide when you do factor that in that is where you get that the important line there the incremental tax rate over the 2024 uh Debt Service rate at zero as we showed in the previous slide there's a couple ratios down at the bottom that that were required that uh to show by the state as well the first row is just the school corporation Max payments divided by their net assessed value that's 7116 for Green Castle schools and then the second line there is the direct overlapping debt as a percentage of net assess value that is uh Green Castle outstanding debt the counties the towns the cities the libraries everyone that makes up a taxpayer's tax uh tax bill and divides that by the school corporations net assess value that is 7 78% U that's that's all I have I know you all have been through this plenty of times uh before but are there any questions for for me no I don't have thank you very thank you okay now we will open the public hearing does anyone have any comments or public anyone want to speak yeah make a public public comment okay here none um again this is just for information no board action um and we will have another Board hearing um on May 20th at six o'clock thank you very much next item on the agenda is an approval request the resolution approving Grant the resolution approving Grant to the greencast Community School Corporation for K12 Fab Lab programs I'm scrolling to P 6 thank you here um so as you recall we've opened a couple of different Fab Labs um in our district this is to help us our goal is to scale um K to2 and so um Dr hail um and some of his some of the students um Mrs Chelle um M Frank myself we attended um a Green Castle Redevelopment commission meeting and essentially um shared with them a proposal to scale our Fab Labs um districtwide um and the Redevelopment commiss um has agreed to provide us roughly just over $120,000 funding uh for that for those efforts and so that's going to allow for some new equipment for the high school it's going to involve some new equipment throughout the district we're going to uh reallocate some of our current uh items throughout and really build on um our student run Enterprise um build on some of the use in Dr Hill's classes build on what we're doing middle school and U what I'm really excited about getting down into TZ rid path and Deer Meadow with some with some items so in order to move forward with purchasing and take advantage of some of the pricing before increases um we'd like to get this agreement finalized so we can move forward with that okay got get a motion to approve so second okay have a motion in a second any questions comments it would be nice to have it from pentry on up so you can just build off of it continuously so just jumping in a middle school jumping yes we started with the Middle School we've seen those kids come up and there's definitely a a big interest great okay all in favor I all opposed motion passes next on the agenda is an approval request for some special services contracts one being the 2024-25 Blind and low vision services contract with Paula bernston next being the 20 2425 associate or assistant school psychologist psychologist contract with Jamie Landry and finally the 20242 mindful growth school psychologist contract with Dr Abby Jones these uh these contracts are all customary there's no major changes and it would be my recommendation the board allow us to move forward with finalizing these agreements so that we can maintain uh services for our students next school year SS good to be can we yeah I'll make a motion that we accept the contracts for the special services second okay a motion and a second all in favor all opposed motion passes next item on the agenda is an approval request for permission to hire four Summer Bus cleaners y so again another customary end of the year thing in order to get our buses clean prepped and prepared for State uh bus inspections um like to allow Transportation director Paige to move forward requiring uh some help I might add that's something we've been doing for many many years and it's certainly been a benefit to you know see the buses all shined up with somebody Absolutely I'll make a motion we move forward I'll second okay motion a second any further discussion questions hearing none on favor hi all opposed motion passes next item on the agenda is an approval request for an overnight Green Castle High School volleyball team Camp to Bloomington Indiana on July 12th through the 14 2024 yeah so both items e and after overnight trips which are is the reason to require board approval um both activities that provide the appropriate paperwork have the appropriate chapon in place um great opportun for our kids I appreciate having them okay can I get a motion some have a motion in a second all in favor I I all opposed motion passes next item on the agenda is an approval request for another overnight Green Castle High School boys basketball team Camp to Hammond Indiana on June 17th through the 19th 2024 good I'll make a motion appr okay can I get a second a second okay a motion a second any questions discussion hearing none all in favor all opposed motion passes next item on the agenda is an approval request for some donations first being from putam County Community C Foundation to Greencastle High School ban in the amount of $872 second being from Cargill to Green Castle High School athletics in the amount of $750 and the third being from Sherry Walton Holly endowment to Deer met deer Meto Primary in the amount of $149 can I get a approval for a motion to approve second have a motion and a second all in favor I all opposed motion passes and thank you very much thank you next item is an approval request for an athletic corporate sponsor from being Hometown Logistics from Toledo Illinois in the amount of $500 Toledo Illinois yeah $500 that's that's very nice great jobs I make a motion to approve second okay have a motion in a second um questions discussion hearing none all all in favor I all opposed motion passes the last item on the agenda close to it is the first reading of the 20242 building handbooks yep so again another kind of typical end of the year type item this month is first reading of the building handbooks um the building administrators work together to um update our handbooks and align um Corporation wide policy specifically for like the attendance policy so that way it's very consistent throughout the district um and this month is just for your information only we'll bring those handbooks back again next month for adoptions okay thank you very much last item on the agenda is other business does anyone have any other business I was going to ask our new high school principal uh how problem go anyone else have any other business okay hearing none next item on the agenda is adjournment can I get a motion to adjourn I'll second okay have a motion in the second all in favor all opposed motion passes thanks thank you for coming and be careful going home see you next month next yes

Dr alasan you can please announce any items that we sure um item 4.04 appeal of findings and investigation um the board by majority uh voted 32 to uphold superintendence decision and deny the appeal of one uh certificated substitute teacher um approvals were from uh board president um herera Lera trusty Chavez and trusty Flor Shelton members uh board members trustee fam and truste cantero um voted no um for item 4.05 uh Public Employee discipline dismissal release and non- reelection um the board um unanimously voted um to approve dismissal of one classified employee um The Substitute assignment assistant thank you so much ad juring the meeting at 9:54 p.m. have a good night

that's that's illegal um I believe it was was either a Monday or Tuesday night um that's on the rise and I don't think there's a lot of adults that are aware um however also as an educator I'll be honest I mean I'm thrust in a situation where if my administrator walks in there are many times where I uh they're not going to ask me questions they're they're immediately going to lead to jump to assumption assumptions as well and what I loved about a lot of this which has to happen more often is it allows us to break down many of the assumptions that we're jumping to and especially like the cell phone piece right uh how many adults are also unknowingly sitting there on their cell phone right and and what are what message are they sending unaware um you know and and so it was very eye opening and I continue to hope that at some point we're going to have some of the conver ation that that are being had I commend you for those conversations they have to continue uh I hope more students have them um I I continue to ask adults to please continue to try at the very least to hold up a mirror uh I guarantee you there are students who are being worked illegally uh it is illegal for students to work until 1:00 in the morning on a school night that's illegal that's against the law like and and tragically if you look at statistics um it's happening more it's becoming more acceptable and you have Educators who are now thrust on in the front lines and they're being they're being put to task why are your students failing and like you know how am I supposed to solve that piece um as an educator and so that to your point there's a lot of stress that's going on and so thank you for having those conversations it was just awesome to watch what I loved about your presentation especially at the superintendent Advisory Group was bringing that information to the adults that were in the room um first of all you all did a fantastic job of presenting um that information is eye openening I actually was quite surprised I really thought there was a bigger respect issue than the data really proved out and that made me very happy um that it there wasn't just this teachers didn't feel so blatantly disrespective like I thought maybe they would would but one of the things it did and something that um a few of us on the board attended when we went to our conference was about breaking down walls and assumptions like Jared said and I think just that dialogue happening was so powerful and it wouldn't have happened without you um the super the ssac so I can I really congratulate you on that I love that you're continuing to break down those walls anding bring this in and push this information forward because we wouldn't know otherwise with regards to cell phones something that Jared said and and that I will also say is you know we've had this is a conversation had all the time on boards and administrations and teachers and classrooms and cell phones or no cell phones but there are a lot of our high school students that are responsible for their families for their siblings and a lot of it is a safety net so that those younger siblings can get a hold of their older um um their older siblings so you know we talk a lot and it's easy to say well we're going to ban cell phones in the classroom it's just not very it's just not that simple unfortunately and I think that a lot of our data really reflects on that so we have to figure out what the other options are knowing that for a lot of students that and for a lot of parents that is a a key line of communication so um thank you for all you guys did I'm very proud of you Madame President can I build on that I just want to say one thing um Luke uh as I watched that presentation and for the public I was very proud of the research you all did if you saw this it was like being in a college class right but it took me back and this is some history for you the weekend before this I had the chance to attend the American educational Research association's Conference in Philadelphia and in the course of this conference I actually had a chance to attend a presentation by um our president the T of similton who was joined by who was there as part of the district's history um in this Workshop which was really about the work the Great Lakes Equity work and um Miss similon spoke to the history of really getting student voice and really building a pathway for Action student action research and so I was sitting there watching you listening to you it's living right and I want to thank Dr Waller for really continuing that work that was really seated um seven years ago would you say so now there's a book about this right so there's a book you know that highlights this and so at this presentation that was attended by somebody from Harvard University of discussant and you know and talked about really the the the way in which that action research is such a powerful tool when we start to think about what what are true voices what are the real voices saying there are all kinds of assumptions we make in the dialogue and what you all did is you said you cut through that he said let's get to the real issues on the table let's find a way to bridge uh those voices and and I had to not skip over this but to really say thank you to you but also I think it's an opportunity for the board to and for all of us to really thank you uh L similton for your leadership and really lifting This research back when it wasn't so popular around here so so thank you than you very [Applause] proud all right we're moving on to 7.3 board committee reports we'll start with equity and teaching and learning we just had the presentation didn't we didn't we though standing yes you just did it okay we moving on it was the yeah okay policy and legislative um at our recent policy and legislative committee we um spent most of the time just reviewing policies from press that will be coming forward uh in the future um and we got through I think all of all of them so that's what we did and I think we're Recon you know we're going to meet forget when thank you may 1 uh and hopefully uh Circle back to legislative uh stuff and uh try and figure out a vision for what that work will look for us look like for us in the future very good just that um we didn't have time like we didn't have time to get the legislative things and there's a lot of legislative stuff going on so we added a meeting um so um um we have an extra meeting as as you alluded to May 1st and we'll dedicate that to the legislative piece there's a lot going on right now there was a call to action by iasb um about the bill it's a very controversial bill um I have very mixed emotions about it so I didn't feel um I'll be honest I didn't feel one way or the other um as far as getting involved and the the call to action was in regards to the mandatory 45 minutes of um uninterrupted um um planning planning time thank you and listen from a purely Financial standpoint um it would be it would be interesting for from a district standpoint to provide that however um the fact that that's not provided for teachers that's also uh will tell you as an educator that's that's a problem with the system right uh that's something that every educator should have and the fact that every educator doesn't have it so um yeah like there there's a conversation there for sure um I don't know the state mandating it um is the solution however um there are conversations to be had about the system that we have and so we didn't get to that conversation and I'm sure we'll get to that conversation unless the bill is gone um um by the time we meet I have a question for uh for the policy and legislation committee last week at trer there was a really powerful um presentation on teens and and Tech and Tech and um a lot of things were discussed and it it really was very powerful um I don't know if it was recorded or anything but it would be great for a lot of people to see but one question I do have is that AI is becoming very very prevalent and a lot of school districts are putting a policy in place for the use of AI is it something that we've discussed yet Dr con Kate is it anything that iasb has brought up or is on the their Forefront so there has been definitely discussion Statewide I know Mr eron has also had discussion with both high schools so it is definitely on the Forefront discussing not only with teachers Department chairs administrators and um I do anticipate more for their progress in the next couple months thank you all right 7.4 board member comments any board member comments actually I actually have a couple this time yeah yeah um so visited the wheatlands um I was it two weeks Friday thank you it's been a it's been a few weeks I'm telling you people um uh so F last Friday uh the wheatlands it was great um I'm definitely somebody I walk in the building and there's there's just the nuances are the things I noticed so uh I noticed the um the I call it the Montage to one of our um uh Building Maintenance people which uh I loved um over on the on the top floor uh that was pretty awesome to see to say the least um the libraries I'm always impressed with our libraries when I walk into our buildings which is great um uh I had to say hi to my one of my my oldest son's former teachers when she yes yes at no it wasn't kindergarten I think it was I think it was second grade she was at Long Beach so that's always it's always nice to run into them as well but uh great school great Community um saw obviously few parents on my way out uh that was awesome and then Saturday I was able to attend Matilda over at OHS wow that was incredible uh there's some Talent up on that stage to say the least so uh ran into Luke Luke was doing a great job of um selling uh Refreshments great job Luke so anyone else want to say anything I I I also um attended Matilda wow I just have to say wow wow and wow um first of all it was incredibly long second of all it was in British I mean they all had British accents which for an entire cast to pull off is amazing and something that um we were talking about before the meeting is that four of the leads are freshmen wow and so our future looks really really bright um and I I'm getting Goosebumps and then I just have to say a a special shout I got to meet um the director uh Katie and I want to say congratulations to the orchestra wow I went and actually during intermission just said hello to the pit because they I mean their the music was beautiful um and to a very special shout out to Natalie meldon who was the president of bionic who played Mrs wormwood I when you know a student and then you see them at a completely different capacity you are blown away and I had no idea that was Natalie and then um the lead um Matilda uh gabrielis SPI I've watched her grow up she's uh a Hunt Club student and um it's just amazing you watch these these students grow up and you just never realize that they're going to absolutely blow your socks off secondly I also had the chance not very long but um I stopped over at OE to the OE College and Career Fair and if you don't know know Joy gats yes I'm going to get a little emotional um if you haven't met the incomparable Joy gats um I encourage you to do so she is truly one of the most amazing human beings that I've ever met and I was so sad that um Hunt Club lost her but now she's over at OE living her dream helping students prepare for the college and their careers and trade and she put together a beautiful and inclusive um showcase of not only um colleges but trades military and employers that are looking to hire 2024 graduates but she also went around to all of our surrounding communities and invited them as well so if you were students from Yorkville and planfield and are surrounding in and I just thought that was beautiful um so if you don't get a chance stop in student services and say hi to her um she truly is just a gem in this community and it was really cool to see all those different representations of what the pathways that students can take so um congratulations to that entire team of putting that together say something I I will say something um like Luke just brought me to tears because Luke just demonstrated this student Le data collection process that we call wiar and in 2017 we started on this journey with student voice with students just wanting to be heard like they were telling us that we were losing their confidence because they were sharing information with us in all of these different ways in which we collect data from students but they said it wasn't showing up in their experience so we started a a cohort of students and then we took them through this framework in which we were building their capacity to be student ambassadors exactly what Luke is so we've come full circle now from students who were we were just wanting to hear from them they were telling us that they didn't just want to be consumers of the decisions that adults were making for them but they wanted to be partners and collaborators in their lived experience so now here we are where Luke and Isabella and all of our other student um ambassadors and student voice participants and whatever um uh entity that they live whether it's amplify or all of these other student groups and we're hearing from them there are now influencing policy and being agents of the change that they want to happen and so for me um I was given the opportunity to present before the American educational research Association they're one of the largest um conferences in the world there were like 15 to 20,000 um professionals as their phds these are all like research individuals who provide theory on how school is taught and we had a organization called the Center which we've been partners with for seven years about and they have a theory on how they want Equity to show up in schools and so we we were identified they had they have 13 um States in which this particular map Center works with and they chose us to say we want what you've been doing in your district and the technical assistance that they've been giving us over all of these years we want you to come and show all these 15,000 people what this looks like because theory is one thing right but to actually so show them how it shows up in our school and so Luke I I just thank you for today and it's a beautiful thing isn't it so thank you and thank you for all of you who supported it because Yar is student Le but it's supported by adults adults you know need to resist the need to to take the lead and be the supportive um individuals that they need to be and it's showing up in so many different ways thank you all for the work that you've done and and is a I mean IET dubel is in the audience and S and in 2017 she came to our district because she was working in the equity space and she showed us a lot of these resources and we you know this is one of the things that I can tip my hat to you for so thank you for that all right we're moving on all right 8.1 consent agenda can I have a motion to approve the consent agenda make a motion to approve all items under consent including 8.1 minutes from the Board of Education meeting on April 8th 2024 open and close session and 8.2 to acknowledge the foyer requests received by the district second are there any question questions on the consent agenda can I have a motion I mean sorry Mr Gatewood hi Dr Mario hi hi Mr hi hi hi motion passes 7 60 we are now moving on to 9.1 okay I want to invite Mr oi to speak to the request for proposal for thank you say September of uh of last year we uh we started a process of replacing the current Food Service management company and the way to do that is to do an RP we did an RP we sent it out to a number of uh Food Service management company and um I believe we receive about 12 bids of those 12 bids we work in conjunction with the uh Illinois State Board of Education nutritional service department and we use the rubric that was recommended by them the process is very complicated we have to get approval from the state before we can even do the RP so of the submit that we got we got three beds that really uh qualified for the essence of what we're looking for and those were submitted by organic life uh Quest food and uh airac a current vendor and as part of the process we did with uh uh food tasting and the first round was done by adult and I believe a couple of the board members here with some of the food testers and uh we came up with uh with a score and after reflecting uh on that we decided that we should probably include our uh uh customers who are the ones who who spend most of their time uh eating the food so we develop a more kid-friendly uh Ro rric that we use and uh after that that process it was uh clear that a current company is going to be the new company so the letter of recommendation that you have in the package is to uh is to award the winning bid to arac arac has been in the district for about 30 some years I know since I've been in District over a short period of time that was something that I've heard consistently from uh customers our students about the need to change food uh provider and after it's all said and done and we find ourselves uh finding out that Arch is the is the win and bidder we had a meeting uh in the business office with aramac where we uh we share the finding of the RFP with them and we said uh we needed to to come up with a better way of getting immediate customer feedback so that if the things that uh our students do not like we have to come up with a way that we can we can provide that feedback to them and they can change the offerings and the process of the food that they serve and they agree with that and we've asked them to join us here tonight and to offer the board an opportunity to ask questions and for them to be able to provide answers to those questions all right welcome I uh Rafael I would really like to see the information that was collected I have to be very honest it's been years it was one of the first things that was brought to my attention um I've obviously pushed for this review personally um as one person on the board I also was a part of the taste test and I just I would really would like to see what the rest of the remarks were and the rest of the scores were because the difference in taste and um options are are great and so um I also want to know why we are not going I know we don't have to but why we are not going with the lowest bid the uh the reason why we the the difference between all three bid was very negligible as far as dollarwise so what it which is the reason why we decided to do a second taste test in the first test that we did the tasting was done mainly by adult and we know that I was one of the testers and I know I don't ordinarily eat the Food daily the way our customers do our customers are the students totally agree it should have been all 12 all the way down but I would really like to see that stuff that information what that looked like um because I just I'm very surprised by this the the difference in taste was night and day with um we can bring we can bring that we can bring the process I I guess I think I think it's important to know that it was a very um objective process that brought in very clear indices and so but I do think that we can provide that we we'll provide that we had questions on our rubric we had to go through our rubric because it was it wasn't laid out very well so we had to before we even got started I just want to see the process I'm very surprised by the results to be honest so um I would just like that to be made available to the board and sure absolutely I I was surprised by it too because I was I was sure we're going to move away but the kids make the decision and the rubric that we decided to to develop was something that would be easier for children to be able to use we had smiley faces we had one happy face we had some uh you know some faces that doesn't even show any any emotion and then we have a sad face and we were dealing with children we actually had a representation children from different age group because we wanted them to be able to have an opportunity to provide feedback and we got them in a room and we have them try different uh different food and without doubt they all coales against the menual that was provided by AAC thank thank you for joining us this evening um you've heard some of the feedback right so we know that you had this meeting with Mr obafemi um I think in terms of uh you introduce yourselves and then of course I think it's important to reflect on the the journey and what you've learned as you've heard the feedback from um our students but also as Mr shared with you as he sat down with you to think about the changes that were expected yeah absolutely can everyone hear me yep yes my name is Gina ratnayaka and I am the regional vice president from Aramark supporting um the state of Illinois what that means is my role really helps enable the work that goes on every day here and next to me I have your district manager Megan nun so she is she is part of the team that supports Patty Alex C your on-site GM your Two Chefs and your assistant food service director here in iGo to start I think Madam president you said something in when you were speaking just a minute ago you talked about how we can't um ask students to be the consumers of decisions that adults make and I think that's at the heart of what we're proposing in our journey that we're we're going to evolve on together each contract that in the life cycle that we've gone through with Aramark had different constraints and they were Peri perod in time constraints with those so we we've taken that approach as we've heard the feedback of our of our current perceptions of our program the quality of what students are receiving today and as we considered what we were doing moving forward we really had that in mind so we don't beg to have all the answers at this moment for the students we know that engaging the students between now and the end of the school year to ensure that the menus are reflective of what students want and then during the school year moving forward they're continually reflective of student feedback and changes that impact um and are meaningful based on what students are saying we absolutely know as a as an organization first and foremost we want to come with insights which is from students and take a culinary approach in delivering that and we know based on what we've heard that we have some opportunity here we need to do a better job of engaging your students but we absolutely know that we can deliver and we will deliver a different level of service and quality in the years to come for your students so and in recognition too of uh the point that the feedback that I received before we did the r and the point that was just made by Miss Johnson what we are recommending for the board to sign with ar which we had the conversation with them we're just going to do a two-year contract instead of a longer term contract which would be a way for for us to say you know show me they've been here for 30 something years the contract is going to be for for two years and I think it it has the potential of keeping everyone on their toes as far as making sure that the the quality of the food the services that our customers our students get continue to be what they desire what they deserve and the best that they have a right to expect um I would just like to add it a little bit um so over the last year Illinois has taken a change in their stance on Food Service um you know in in the past it's always been low bid right so the quality of that program is just what that program drives is that low bid a value meal when you go to a fast food place it doesn't give you the quality that your District wants and deserves so now that Illinois has taken that change in their process we are able to retain your business and give a better quality versus just retaining your business purely being off the cheapest price so we're excited for this change and and we hope to show you by the district investing in us and the belief of us that we will deliver on the results that you're looking for for your students we have a great program that we're already um starting up we've already started um sampling near students currently um the new products that we're going to bring in next year to show them that um it's going to be different and better for them I have heard that um so I do appreciate that um so this is you know kind of logistics availability so availability um some of the things I hear is availability throughout the day becomes less throughout the day so some items that might be more popular or more or even some items that might be cater to fewer students are gone you know by the end of that day um forcing them to resort to their fifth Choice um so how what do you you know what are you going to do to kind of ensure that there's availability amongst periods and amongst the schools yes um so every school has that's a good question you consistent exellent question options quality and availability yeah so thank you very much for that question I think um a good strategy to start with is really developing some kind of communication plan whether that's with um Patty and the principles um maybe we get into a a Cadence of meetings to make sure that we're delivering on the things that we do um we track that in the systems that we use so um maybe that's a training piece in our staff that we need to communicate with that um but we can we can absolutely look into those and if there are concerns we can address them and make sure that we develop that yeah you know special diets you know then they just don't have anything yeah so well special diets will I'll I'll take that um that's kind of a subset of question yes absolutely but I think it all goes to communication and ensuring that all stakeholders know who to go to to to bring forth a concern or a need um but specific to your question I I would hope I would look for you to be proactive right if you got that that yeah so specific to proactivity that's that's where I was going and follow up to what Megan said one of the tenants of what we've proposed for this coming contract is our student nutrition 360 insights a piece of that is a pulse survey so at the secondary levels where students have technology available to them at lunch we have QR code surveys that are real time where students can provide feedback in addition to that the proactive pieces the staff training and our our team being able to what I call manage by walking around being out in schools and seeing what's happening just like we expect all of our campus leaders to be present helps us ensure that the service that we expect for our students has been delivered one other followup to that and the routing the logistics side of what dominic is saying do you also proactively well different question do you do you commonly use the same route uh when you're dropping the food off if so therefore in the logistics and availability it seems to impact the same school every single time so is that something that you track uh as far in regards to availability and quality when schools are being delivered to so um all of your schools are on site production so it's not a satellite program so it should be a scenario that they should have the product on hand um yeah it's it's it's just prepared on site I I'll give a specific a very specific example that I think uh Mr Gatewood might be referring to um of we it was brought to our attention um by some teachers in one of our schools that um she resided in another part of our district and her son went to another school but she taught at the school at a a different school that what her son was getting and what so the men this is Elementary the menu is the same across the board but if it said corn dog then um there they didn't have enough corn dogs in every school so some kids would not get what they thought they were going to get on the menu so what we want to make sure is that and can you tell us what the process is for making sure that if everybody wants a corn dog in elementary that they're going to get it and this is really important to us from an equity issue because a lot of students are relying on that and it's probably and could potentially be their biggest best meal of the day um but we have seen a lot of instances when that hasn't happened there's been discrepancies it could be ordering could be communication but what can we do moving forward to make sure that that is that doesn't happen so I'll take that Jen um each School orders separately for themselves and depending upon their delivery dates there may be outages at the Cisco house so that school needs to communicate to us where we can find the product for so the elementary schools for example get a count the students will choose their Entre in the morning and they're sent down to the staff in the cafeteria um they'll do a tally and they'll cook over and they'll you know make a little extra padding there to ensure that there's enough for the students those leads at the school should be communicating to myself and my team if they do not have enough product on hand and we can pull it from another school that wouldn't be using it so that would be a communication piece and I would need need to know that from the staff um I have started sending out principal surveys so that we can start opening um some discussions where we're lacking in that and that where I need to know that so but are th those are your staff correct cor that would be our staff so if there's not enough product on site we need to know that so we can get the product to them to ensure are those to train then the staff correct because that's this seems like an error mark issue so what how is that what is changing to ensure that that um the communication so that we know that those things are occurring um they do we do have the production records that will ensure that they have enough on hand so we're train doing the training pieces on we've had several new staff members so ensuring that the training is done properly and consistently so we're um including our lead meetings with the staff and doing those training pieces on the system so that we don't have any lapses on that types of information a couple of other things too that we're doing differently this time when we met I think a couple of weeks ago we're going to be having a standing meeting that we're going to have uh periodically myself and the uh the VP from airac we will be meeting periodically where we put we provide feedback on the experiences that we have in our building I'm truly one who believe that you get what you inspect if we're not really paying attention to the level of service that we are getting we would not know how well the uh the vendor is doing that's number one number two we also are committed to doing survey where we survey the school we survey the administrator where they provide us feedback on the level of services that they're getting they're the Frontline folks and we also will do survey with our students too so they let us know how well they like the food so we're doing things differently than we've done it before whereas before we there was a level of apathy in the way we partner with aramac we're not going to do that anymore we made the decision based on the fact that it's me the best uh bid but we're not stopping there what we are doing is we're going to make sure that we have standing meeting where any uh issues that comes up resolve it right away we don't let it become a serious problem we will be doing survey with our building administrators and folks who are responsibility for making sure that our kids get fed well and the third part of it is we're going to make sure we do periodic survey with our users our customers where they give us real life feedback do you like the food that you're getting what don't you like about the food that you're getting we are going to do those three things and I think those will make a difference in the quality of service and the food that we get which we hadn't done before I I think an important Point here is that we've lifted a process the vendor that Rose was aark we are going to honor that process but as Mr shared this will be under Contin review and reflection and next time please bring corn dogs for this presentation we would definitely appreciate that so so incentives like you know when someone has had an experience and it's not been a very enjoyable one they don't want to come back to it right yes and so we have all these students who've not had a very enjoyable experience and I wonder if they're willing to come back to it so how do you incentivize a student who has had these experien es and who are very skeptical of of what we're what we're selling better food better services and they are right in what they said the state of Illinois changed the uh the fmcs process it used to be before you can only select the lowest bidder so now if you think about it if you are a vendor who's provid who's promising to provide you lunch at 99 cent a day and that's all they have and they they have to provide that and make profit off of that there's a limit to our we the quality of the food they can provide you we have to be honest with that now the stateof know is changed the process now where we necessarily don't have to take the lowest bidder we take the the organization that is well positioned that's got a better quality of food for our students and those are the variables that I think are important for us so I think what we have to do is we talk to them about doing a conscious campaign letting our customer know that things are going to be different rebranding rebranding better food better customer service survey that is going to keep them honest if they don't like Luke if Luke doesn't like the food that he gets in his school he's going to get a survey Luke is going to let us know in real time and we have a com since we have a standing meeting with ar we will let him aric know it and we'll let him have it I I just appreciate you saying that there was a level of apathy I think that's really important to be able to say that and be vulnerable and honor that so thank you for that and to uh Mrs Simon's point I'm just from a very very myopic perspective my son had two meals first grade and and we still have the same money from our pushcoin account when he started junior high he never touched it again um so that it's that but also and with all due respect I've been in food service for for 20 years we work at the Google food program so um we really believe that food is the energy for the body it's how you make decisions of how you shoot what we call your moon shots and um it's just really important that I mean air marks in the business of making money period like I get it but what we're doing here is making sure that the quality is consistent from the start of school to the end of school and from the start of the day to the end of the day so we appreciate whatever help you're going to do to get us there yeah absolutely I you have my attention and you have our attention and our at we had it several weeks ago and we had a conversation and some of the concerns that you all have also brought to light tonight were were brought forward and we are are taking a new approach and so the program that we're bringing forth um we'll have a new approach and we know to the point of some students have not had a great experience we have to win them back so we'll have to take an approach of repositioning and rebranding ourselves within within the school district to show the students that this is not the program they had yesterday well and also frankly on our side students especially in elementary are picking like a red popsicle stick a green popsicle stick or a blue popsicle stick that matches whatever their meal is and so I think we have to look at that from our site and I'm just giving an example but um you know how they're picking and they're like here I want the red popsicle stick today but they might not have matched it correctly to the corn dog I mean there's lots of issues but we have to look at things on our site too but thank you for hearing us one other question in regards to selection for the students do they are they Limited in their choices or will they be limited in their choices I can't remember I'm I'm a year a year removed from it but I remember my son saying I can't get that so it was like oh I couldn't get that because I don't know what it was and so I'm just wondering the selections will will they have options or or even he if he was he would come home and say I'm still hungry and I was like well you had money why didn't you buy or I I couldn't do that and so I'm just trying to again that's a very anecdotal solution but I know I said that all the time because he would consume our entire refrigerator when he got home yeah you know um I would love to understand from your son that that issue in in a deeper uh from a deeper perspective I have three schoolage children I have a a 12-year-old girl and two boys that are 9 and8 and um I these are similar conversations I think it's a it's a coaching conversation always with children about choices and what they should take at lunch and I was actually looking at my kids lunch account and noticing they're buying a lot of chips yep with their school meal but point being I think what we can do better together like Raphael said is collaborate um to impact the program in a very positive way and we are committed to doing that with you as your provider thank you thanks yeah it wasn't it wasn't an easy decision to make but we believe it's the right decision we didn't want to make change Just For Change sake I mean the easiest thing for us to say is regardless of the input that we got from our customers our kids we're not going to pick hairman that will make everyone happy because I said to them we had a really Frank conversation when we met met in my office I said to them from the day I walked in here and every day I walk into buildings that's one of the conversations I'm having when are you going to change a and we went through the process the way it was laid out and we got the result that we got we're could have chicken out and said you know what we're gonna we're going to roll the dice and just change throw away the process because this is the outcome that's not the outcome that we wanted but we have to believe the system that we put in place is the right process to select the best uh vendor and we believe that in this particular case aramac is the best vendor but there things that we can do on our part to enhance the process and we're committed to doing that and we talked about all the things that we're going to do and we got to make sure we hold our end of the bargain and we expect them to do the same thing because as you mentioned earlier their business they want to be successful because this is a big chunk of their business and they know we're watching not only are we watching the whole Community is watching this is their second chance to get it right thank you Mr and I just I I will add this like listen I I do think there is such thing as student voice and in student voice is important however I'm going to say this well I have a 17-year-old at home I also have a 24y old at home with the 17-year-old and what's great about having the 24 year-old at home is even though the 17-year-old has student voice and talks about about his food choices the beautiful thing is the 24-year-old will tell the 17-year-old that he's kind of full of it on some of his opinions and I'm just saying that with a grain of salt because like some of the decisions he's making aren't the greatest decisions when it comes to food I'm just saying like like there is a limit on some of the some of this and um listen my 17-year-old has complained about about the food as well however he has also acknowledged that my son had a milk allergy and when he was in elementary school he's acknowledged they were they worked beautifully with him and he never had an issue once so um I also had another parent who like last year who whose son they wanted to know how they could shut off the account because their kid was buying so much food so there are kind of some like hits and misses and so forth um and I think like yes I think we all want to see more consistency I think that's what you I think that's probably what Micah's talking about is we get a charge every day and it's whatever the meal is for the day 355 and then there's chips and then there's a Rice Krispie Treat and then there's a cookie and so I think that's what it is I think it's they're given their meal but they either want more or they want the the snack but again I think that's a different conversation if they're having a Rice Krispie Treat and a hot flamin' hot Cheeto and then they're complaining about the food thank you Rafael you know thank you very much thank you we would love to turn that account off out of control okay oh this you oh this is you okay okay 9.2 uh storm water easement for wol crossing and Bernard schools Mr oi so back in 2001 one when wolf crossing and basc schools were constructed there was no storm water drainage there to take our storm water from those buildings to uh to discharge it and what happened is the school district uh used property that was available and converted that to uh stor water drainage now that property is now being acquired in addition to some aan property by P the uh the developer and polter is requesting that as part of their construction they will build uh a stone waterer discharge that will replace the one that we kind of put together there's no cost to the district and the uh the cost of it will be Bon by py exclusively all they asking for is easement from us that will allow them to be able to do that and an IG uh has been included in there that I'm sorry the E man release agreement has been included and the district attorney St has reviewed it and ISU an agreement with the charms of that doesn't cost us anything it's just going to make it better I have one concern about this having lived over there right and there was nothing there right I always laugh I listen somebody who grew up in the area goes back like I always I kind I'm not going to lie I chuckle when people complain about certain things around here because I got news for you we all lived in a field at one point because all this was field right so I got news for you there was nothing over there when there was built right so my one concern is I watched as Lakewood Valley was built and Lakewood Valley took care of all of the you know how this was going to drain and everything and I watched this house across from Lakewood Valley have to pump water out continuously and eventually the house was abandoned and they're like we're out of here right because basically what lwood valley did was they the water was just getting pumped into this person's yard across the street so my one concern about this is how are we going to make sure that PTY doesn't just pump the water into us like that's the one I love all of how of this sounds as long as the water isn't just getting pumped into our baseball field Feld or or or our you know Causeway or anything else do we have an architect that's we have a civil engineer who's actually looked at the plan and he's put a seal of approval on it at Mar cor so that's that's really what we can we have to reply uh we have to rely on the expertise of civil engineer that is the area of expertise yeah I didn't see a diagram or I was looking for it because I was thinking easen are they just digging to run it somewhere or are they actually going to you know put a trench where it runs I was I was just looking for the pictures I didn't see any now I can request a copy of the engineering study from Mary Corp and I can provide it at the next uh meeting before approval on May 6 but he did his due diligence and he agreed uh with the the proposed solution for the uh stor wordy discharge okay yes theoretically they're supposed to the situation always better than it was previously but yeah that I just that and I and I agree I just want to see and if it's an engineer working on our behalf you know then that's 100% but I just want to see it so because right now we don't know where they're routing it to it just says routing it you know efficiently or uh so I just want to see it and then I'll be good I I just figure had a lot of the conversations you I watch I I get it but I watched some I'm sorry I just spoke to uh Mr uh Queen here Mr Queen speak up pleas yeah so what they're going to do is they're going to tie into an adjacent drain so it's not just going into a field or into somebody's house it it's getting tied into another adjacent drain that that clarifies that was great that's great okay right okay um next we have 9.3 um intergovernmental agreement with the village of asigo and others um as well as a capital facility development impact fees update Mr oi so uh the uh the village of asgo as in revised the impact fee process the way of giving up the impact fees since 2015 and uh it wasn't that important back when construction was in the doldrum but things are beginning to pick back up right now and the The Village called together all the taxing bodies and wanted to uh to get our input as far as hiring a consulting firm so an RFP was done and the winning uh firm was DTA and DTA is doing a study to try to figure out what the new process of uh of uh the impact Feld will be and uh uh What uh what they they would like to do is for the uh the board to to approve the IG that uh all the taxing bodies are signing um authorizing DTA to uh to do the study required to update the uh the impact fee process can you describe this is uh standard practice to have a third-party entity develop this versus an individual I think in our conversations with the village board we heard that uh historically it's a good way to uh collectively hired somebody so it doesn't become a biased process um and so this is uh we want to thank our village partners for really bringing this to us Raphael do you want to speak to that yes sued you want to be sued it's an independent entity too that's done this all over the country really and the the significant importance of what Dr katti mentioned is an I'm lens deal so they have no uh they have no skill in the game if you will they'll use data they'll use uh past experience with the current way of Distributing impact fee in making recommendation as to how how we should move forward I have a question regarding the cost that's outlined there's no I don't see a cost outline I just see the the percentage so do you know for example it says the village of asigo is going to pay 48.4% of the total project we're going to pay 38.0 yeah what is the number of how much does this cost they will have to wait until let me see I think I have a I have ANP here I mean we don't have to sign this before this is just information yes is information right yes it is yeah I at least need to know and what is the how did theages get broken down because of how much where the taxes go to okay we had the 800 pound gorilla in the village I can I can bring that information at the next time thank you thank you okay uh next thank you mrfi uh we have uh Mr artson um regarding American Sign Language resource proposal there's adjustments here board so uh Mr artson is going to speak to some of the requests that's come in for this matter yeah thank you board and I'm going to bring up uh a couple people with me here who've been a pretty pivotal role well there we go I'm all over the place thank you um and I'll let them introduce themselves but uh I'll go through with a presentation but I want to make sure that we're introducing and giving credit what credit is Du for this too so uh go I I'm Holly forier I'm the department of World Language at asigo high school welcome Michelle sternad I'm a de and heart of hearing teacher at Prairie Point okay welcome okay and uh as we go forward with this proposal it would be nice if I could do that um you know one of the things we look at for any sort of new resource proposal is what's the need for it and of course as you know we we propose the the course proposal for ASL uh this this last fall and uh we then will of course need a resource for that so this begins on uh school year 25 uh one of the things we like to do with this too is make a collaborative decision based on sd3 WE criteria when we look at the sd308 criteria couple things I want to make sure that uh everyone's tracking up on here is the uh the standards that we're using are not exactly state standards and that's because ASL doesn't have state standards for us we will follow the guidelines of a acfl the the actual guidelines are the Illinois State standard that they that the state of Illinois uses for World languages so sign language will fall under that perfect thank you and then of course we're looking at the district Equity statements as well and what we always look at for any resource is the ease uh for a special education and multilanguage Learners a couple other things I want to highlight on here too is the technology uh and the digital availability of the resource and then student and teacher friendly additions it's really important for us to have uh additions of any resource that teachers and students feel comfortable using and we feel the resource that we've selected uh absolutely provides those as we look at the resource selection team members of course we have uh the two up here then who Kurt goldo couldn't be here tonight he's sis World Language department chair and we've had many other people involved in this process as well but when it came to really getting in the weeds with the resource these are the three three members I want to highlight the ASL resources that we also considered uh signing naturally levels 1 through 4 and master ASL and if recall from our fall presentation uh when we looked at the course proposal itself the master ASL was actually the resource we thought we were going to go with as we kind of looked out uh through other uh resources throughout the area and started really getting getting into the uh details with this uh we actually determined that these weren't the best resources for us and the resource we selected uh based on uh our guidelines was actually the true way ASL uh and this is a completely digital resource for students and teachers and you can see some highlights of the resource there too of course you're looking at ISBN numbers things like that um but really we're getting some added bonuses with this Resource as well and again this is a full digital resource for teachers and students some of the reasons we chose to select this resource um there's lots of things that we do within World Language and when we get to the Q&A section I think Holly can can add to some of these but it's really in-depth coverage of the the DEA culture and and really gets into the gr Dramatical aspects of ASL beginning early in the resource which really integrates well into our world language systems of how we operate every other World Language the next steps for this resource of course we're doing a presentation tonight for information uh the resource will be available tomorrow at the district office and this is digital access so uh there is a general username and password for this resource that we can provide to anyone who wants to view the resource we have that available at the district office uh the next time and that of course will be available for 30 days at the June 3rd board meeting this will be an action item and then if this is approved uh we'd like to complete the purchase as soon as possible because it gives our our teachers an opportunity to use the resource while working with the curriculum as we look at the cost of the resource um it is $40 per license we said by 350 student licenses there's actually 343 students between asgo high school and asgo East High School that are registered to take the course next year uh so that'll give us a total of $14,000 for next school year uh again these digital licenses can be used once so we will have to purchase these year after year um but the $25 um course fee will offset some of that costs as well what questions do you have for us regarding the resource quick just the math you said it's you excuse me you have 3 43 students but you're ordering 350 is what yeah we we we'll purchase additional licenses which is not of normal in case we get move-ins or other things happen like that we'll have a few and you know if if for whatever reason between now and and the end or the beginning of the school year it swells to 360 even for whatever purchasing 10 licenses at a time is not a big uh big constraint for us you know we looked into a a multi- deal um multi-year deal for this there's really not much of a benefit it was it was very minimal benefit for us to do a multi-year deal on this we opt we're opting for a one-year deal because quite frankly this is a brand new course for us we want to see if this is going to work for us in our needs and then from there of course we can Branch out into the other other deers I have one quick noticing and then uh two questions um when I first opened this presentation just coming from a World Language background the first thing I looked for was the culture component so I'm glad to see that this has an emphasis on you know culture and teaching that because I think that falls in line also with our diversity Equity you know mindset in our district uh so thank you for that does the resource have four levels if we were going to because I know we have two levels on the books does this resource have four levels and then my second question is does do we know other districts that are using this um that it does have a s suggested scope and sequence um they have 18 modules but within those modules are multiple like 1.1 1.2 um they suggest that it can go for four years a foure course sequence so is it up to as you look at the curriculum or what they offer is it up to you all to decide whoever is creating the curriculum decide which modules go in year one which modules go in year two because we have a yearly system obviously at the high school is that a curricular Choice then they don't have it broken up by levels they do they say um ASL one is like units one through five for example um so they have a suggested scope and sequence but that really is going to depend on the students and um what other pieces need to be developed to support it and they're they have a four year suggested sequence okay and do we know of any other districts that are using this I not that that's a plus or a minus I'm just wondering I do know some people who have attended some conferences that have seen the presentation for this um curriculum and they're very excited about it but they are so they already have their curriculum development their textbooks and everything invested in um so they're kind of excited to hear about it because it's um produced by a deaf um company deaf individuals um but they're not using it yet okay thank you I just um you know the fact that it's digital only um I don't know any concerns I want to ask I I personally think the digital option is a great way to go for the first year just in case because one if you order a whole set of you know textbooks and and and it's really not what you're looking for you're kind of stuck with those for years so I think that I think personally I think the online is is a good way to go and I I don't think it's going to be the end all be all of the curriculum that we develop um but in looking at it there there are a lot of videos what caught my attention were um the the variety of of ethnic backgrounds that were in the videos they were represented um that was so interesting to see just how many different types of backgrounds of of people signing for the kids to watch and and learn the language um what else did you do you notice anything else well definitely just the amount of videos I mean it's one thing it's really hard to look at a a paper representation of a sign um but to see it seems to bode well that's why I'm just kind of seeing what's your thought it does um but the digital component is um there's so much content with this curriculum compared to the other ones um but there's I don't quite yet know how that's going to work with being in class there's so much interaction um signing it with each other and it's interacting with a a screen I see more as something done outside of school um because really in person you need to be interacting with each other not with a screen so I think it's going to be a nice complement to um having in-class activities and outside of class activties oh yeah it it it is yeah inter Google Classroom as well because that that was one of the issues with one of the other resources that it was not it did not interact with Google Classroom so all these you know videos can be assigned through Google Classroom as warm-up activities or something like that so it works with our interface already does the resource offer assessment pieces as well okay so thank you no I just I really wanted to say thank you this is Faith Dan we are almost there it's been a long time coming and so um this is beautiful and I cannot wait uh to move forward can I vote today yes no that's not how it work okay I will say I just want thank and not only Holly but but shell has put tireless work in uh from The Proposal all the way through this resource selection the entire way so uh much of this work you're seeing here is shell and a few others but Shell's really been driving for so I really want to say thank you for the shell for that thank you and and your commitment to students you know it really it's uh these initiatives are so powerful and you you push forward and and what we look forward to seeing is the successes that it will yield so thank you so much much for your vision thank you thank you all right thank you all thank you um next we have a Mr obafemi speaking regarding our fy2 24 budget amendment thank you 9.5 so when the uh fiscal year 24 budget was being prepared before I got here uh there were some uh some lines in the budget administrative cost that are not allowed to be more than 5% from the pro a year actual expenditure that's just state law at the time uh the district communicated to the state that we will be seeking a uh a waiver based on the fact that we were in the lower 25 percentile of cost we actually weren't in the lower 25 percentile so since we wearing the low 25 percentile we have one of two options we can either go to the legislator and say legislator give us a waiver which will require the vote of all state legislator or we can do a budget amendment whereby we reduce the cost in the six lines as I referenced in the memo and uh we stay below 5% and the uh so I'm proposing we do that which is do a a budget amendment and reduce those uh six lines to below actually all we needed to do is just reduce two lines by 25% each and then we are in the um less than 4% which will make us compliant with the administrative uh uh administrative uh 5% administrative uh compliance so that's what so we're requesting that we do a budget amendment and the process for doing a budget amendment is very similar to a regular budget we bring it before the board today and then the um the the amended budget for those true line is put on display for 30 days and then when we come back on June uh 5th or 6th the board votes have a public hearing and the board votes to approve it and then the amended budget is provided to the state to show that we're in compliance I know I said a lot questions um yeah I have like many but uh H how when we present future budgets how do we ensure that line items don't go over 5% that is standard practice when you're doing your budget you look at those six lines and it gives you a lot of flexibility you got salaries you got purchase Services you got supplies you got benefits it's all kinds of all you have to do is make sure that those line stay well below 5% I've never in my years of doing this I have to do a budget amendment for administrative cost I've never because you just know to keep those lines below 5% and it's not that difficult to do okay is this um because of the um raises that were given to no not really not really because uh what it is the uh if you look at the memo they are and I I I'll be very blunt in saying that some of these lines too we were paying folks out of it we should not have been paying out of it so what it is you look at the prior year actual expenditure you compared to the next year's budget and what you have to make sure is the next year budget is no more than 5% of the PRI expenditure for example some of this uh the six line executive Administration Services the only person that should be paid out of that is the superintendent and it's related expenses we found out that we're paying other people who were not superintendent out of that line in Prior years another example is special education Administration Services same thing and if you go down to 251 direction of business support the only person who supposed to supposed to be paid out of there is to CFO the CFO actually wasn't getting paid out of that line CFO was getting paid out of the superintendent's line executive Administration and there were folks in HR who were being paid out of that line in Prior years so yeah so thank you Mr some this some of the work board is has been improvements that we've taken on through our infinite Vision I know I want to thank the human resources department working with the finance department to clean up L to to co been working on working on I'm working on it's a working process I'm going to thank you all for that I clarifying question If that had a bunch of stuff in it and we took it out how are we over no it's not so that was Prior year so the way it works it will be fiscal year 23 actual expenditure and fiscal year 23 compared to fiscal year 24 budget so if the fiscal year 23 budget is overstated then it will impact what was budgeted in the current year I know if you if you follow me I always forget about fiscal years that's what it that's what it is but can you um I'm okay never mind sorry okay you okay yeah all right we're good okay um next up we have uh FY 25 tenative budget presentation Mr Bei and uh we want to thank you I just to lead off to say thank you I know last week uh you invested a lot of time uh meeting with community members uh in preparation for this evening so I I will say that thank you to you and your team thank you Dr Kat that is actually my oxygen the opportunity to engage with the Community member and to explain to them what makes up the budget and to let them know what uh what makes up the the expenditure what is the source of the revenue and to really thank them for the fact that but for them we will not have a school district because the largest source of revenue for the district is local property taxes which we appreciate our community member writing us a check twice a year once in uh in June and then again in September so that was an opportunity for to be to be accountable to them to explain to them what we do with that money so the uh the goal of the community Workshop was just really to provide information to the committee uh to provide information about how the the tax dollar has been spent and uh what I've always said is that the budget is really a moral document that reflects the value the goal and the objective of the uh of the organization in this case the our school district we know there are some legal requirements uh that we need to have for the budget but above all though it reflects the moral and the the value of the board so the budget also is the source of funding the district priority uh the Strategic priorities a couple of things that I pointed out during the uh the presentation is the fact that the budget makes it possible for us to have rigorous curriculum and ambitious instruction which is what the business that we're in of educating children the other part is the the opportunity to engage with the community and partner with the community which is the whole point of doing the community workshop and lastly the fiscal and operational responsibility making sure that the money is well spent and we explain that to our community members so this is the budget your timeline and uh as you see we start getting off of the budget actually from November till January we start out by having the board uh designate someone to prepare the budget in this case is the CFO and then we get the information about property tax levy and what drives that is actually the CPI that is normally released by the Bureau of Labor Statistics for December of the prior year is then used for the levy February and March we start uh Distributing information to the cost administrator those are the folks in the district who actually spend money and then we create a budget uh a budget model and we do a financial forecast that look at the next five years and see what we're doing financially and we then work to do estimates and projection of our enrollment which then drives the number of staff that we'll need for the for the up coming year phase three is the tenative budget presentation which is what I'm doing now which is part of the community budget uh presentation that we did last week and we plan to have this become a tradition in the district where we engage members of the community and then once it's brought to the board like I'm doing tonight then it goes on display for 30 days after which uh final revision can be made and then the board will approve the budget in June as you would notice we actually doing the budget in June instead of waiting till September and the reason why we're doing it in June the fiscal year starts in July if we have the budget approved by early June then we can load the budget into the Erp the financial document so folks can St buying stuff what we've done in the past is people will call I need to buy something for the start of the school year I don't have a budget loaded we can't do anything so what then happen is people start uh you give people access to start charging expenditures on a negative budget line which is not a good budget uh business practice by doing it now by the time July 1 rolls around we have the budget loaded people can start spending July 1st can can I interject real quick yes sir can I say thank you because when I first came to the board and like every year since I've said this just seems backwards like like it's like we're rubber stamping the budget and I've got board members not not anybody up here I got board members voting no to Levy and then not even asking for projections on what that would mean like it was like the most like I did it didn't make any sense to me and I'm like I don't mind let's have a conversation about what that looks like but we're even having a conversation about what it looked like it was so backwards like I had no doubt in my mind that there was validity behind people in the district saying they didn't have faith in this I agreed but then the problem was like there was no remedy so thank you because the whole process to me seemed backwards from day one so I just want to interject that and say thank you thank you sir so as we mentioned during the uh the community workshop and we're saying clearly here tonight the board as well as the administration is committed to transparency uh making sure that the committee understands a budgeting process a Lev process as well as our financial process essentially where we get our money what we spend our money on and why we Levy them the amount that we Lev them and the fiscal year budget overview the critical part of it is that the total budget amount is 3.6 million and that includes operation as well as non-operational uh expenditure and that is an increase of 9.8 million just in the operating fund then of that amount 25.6 is in the operating budget if you notice I mentioned 3.6 in the total budget 25.6 just in the operating budget and the operating budget covers the dayto day the non-operating budget will be things like uh Debt Service the money that we pay uh to bond holders that we borrow money for the cost of doing capital projects that the money comes from the proceeds of uh Bond sales those are non operating but the operating uh budget is what we use for day-to-day expenses and in fiscal year 20 we budget $8.7 million to start tackling some of the uh the capital needs that we are in the district and the majority of these funds come from proceeds of budget that we sold I believe that was sold back in 22 that's the uh the working cash budget that we're going to use to start repairing our buildings and 36.9 or close to $37 million is debt service to start paying for the uh the debts that we issue so Revenue highlights property tax we have a projected increase of close to $7 million in fiscal year 25 which is an increase of 5.8% compared to fiscal year 24 cppt we projecting that our stays Flat state funding we only estimating that uh it will increase by 4 million even though if you look at the time from 2017 when ebf was instituted the district has gotten on average 7 million doll a year C can I stop us right here yes sir so and I want to I want to stop because I believe this is an educational moment here is it a I got two questions one is it oversimplification to look at this and say so we can look at obviously it's an estimate about 5.7 7 million in increase in Revenue if I look at these three things that's question number one my second question is are is Esser going to affect different districts differently because if I'm in a district that doesn't have an increase in ebf or if I'm in a district that doesn't see an increase in property tax I'm going to actually get a bigger hit on those Esser funds you get what I'm saying yeah whereas if you're in a district like ours that does have those property taxes increasing and does have an increase in ebf we're going to see less of a hit from Esser funds and the reason I bring this up is I if if that's correct if what I'm saying is correct the reason I bring this up is I I know that we have a lot of Educators in the district and they might say well my district is taking a hit on Esser funds the hit on Esser funds may not look the same from District to District depending on those other two variables you can correct me wherever I'm wrong absolutely now if you at a district like that what you need to have done is with exra funding you don't use that for operational you know it's a short-term uh infusion of Revenue what you do you use it for one-time expenditure well if I worked in a district like that what I would have recommended is you use it for upgrade to your building buildings for example upgrade to H for things that are directly related to covid-19 mitigation use it to buy uh to buy things that are directly related to that so that when the revenue goes it shouldn't have an impact on your operational funds if it was done correctly it was a one time it was like winning money it's like a windfall if you get a windfall you don't put that windfall into your regular daily living you you use it as a windfall you use it to pay for things that but for that windfall you wouldn't have been able to afford and you move on with you life because you know it's a onetime winfall and is that over is that an oversimplification to look at those and say oh okay we'll see a 5.7 million increase or is it more complicated than that it's it's a little more Nuance than there okay thank you because uh so what I was going to say about state funding we were actually been very conservative with the $4 million that we projected because this fiscal year alone we received an increase of $9 million and the governor actually his appropriation is appropriating 350 million which fully funds ebf so it's more likely than not that we'll get 7 million but we're just trying to be a concerned which is what you're supposed to do with Revenue be conservative with Revenue be aggressive with expenditure so we only budgeting $4 million perfect thank and uh Esser fund as you mentioned earlier $5.2 million in Esser fund that will receive this year is going byby which is a decrease of $37 million or 37% 5.2 milon down to 37% sorry I was following you no worries following day so I don't want to give anyone a heart attack good news is someone just hit backspace on the headline so you're good 37% 5.2 a m we only got 12 million and I don't know how we can be out that much so there are the Staffing changes that we made that are School based so if you see at the end of the day we have an ft increase of 3.06 of school based position okay and this are driven really by programmatic needs and projected enrollment is what is driving this trange now there's are budget additions that are not school based they're based in in the district office but it provides support to our schools we know uh some of the supports that our school folks needed we have not always uh the resources to provide it to them and we know uh for any organization to do well there has to be coordination there has to be support from managers to help the school-based folks uh do a better job of providing services for example we know not all of our kids are going to go to college we know a good number of them are going to be go to take on Career some of them may be pilot some of them may go into the HK business some of them may be mechanics plumbers but we need to start preparing them while they're in school instead of just thinking everybody goes to college we know everybody don't go to college and we know the folks who do not go to college if we don't prepare them for anything else we not really helping them they end up getting Minal job but if we stop providing support to them right now we're in a position to help them out that's one of the reasons why we have the direct of Korean College pathway additionally we know the one population in the district that seems to be growing is special education and one of two ways we can look at this we can pay now we can pay later because we know when a child is entitled to uh special education you have an i AP we have to provide those services to them if we don't they'll go get an attorney or an attorney will solicit them and request a due process we'll pay the attorney's fee we'll provide the services that they need and it's some cases we may also have to compensate the parents so we have a coordinated way of doing this like a director will help the clinicians as well as the folks in the school long term it saves US money we spending money up front but it saves US money long term can I just say in general yes it saves US money up if we do what's right it saves US money in the long term regardless absolutely not just an inter Fe absolutely absolutely Mr OB I think Mr Dr zi was going to add a couple things here also to the some of the numbers around why it's 4.0 when we know that there's been attrition or shifts in position and why the number is a lower number than let's say some of the hiring that we've seen I think just clarification would be important yeah sure thank you um I think if you look at our public site and you can see the the amount of positions open um it looks like there's a lot more new than there is um these these four positions these three position Humanity Steam and College and Career uh pathways are part of our new learning and Innovation Department that's going to be led by uh Dr Paul um we also started really trying to um staff based on Equity versus equality um so for example um we recognize that an assistant director of multi lingual Learners is something that we need to add um to uh our administrative structures for diverse Learners which we have an assistant superintendent that we're recommending this evening that would support that along with a director of multilingual Learners again again adding more to that infrastructure uh for example right now when you look at the number of assistant principles throughout our system we'll be adding another assistant principal to Boulder Hill uh in order to support um uh that ecosystem and our our children there Junior High Assistant principles when you look and you see four you say to yourself hey actually we have five assistant principles but when you do an equity-based model you start to recognize where do Junior High Assistant principles for special education need to be and then what could be shared uh a shared model so for example we have a shared model due to minutes programming IEPs and geography where we'll be sharing a resource between berari and Wolf's Crossing so we really tried to use an equity based model and then we also wanted to make sure that um through learning Innovation we are able to support um a guaranteed and viable curriculum and instruction model thank you sure thank you Dr Z so we're going to get into the numbers now thanks for the [Laughter] picture so this is the assumptions that we make for the fiveyear projection we assuming $4 million per year in ebf and we also assuming that we Levy to what is allowed by Statute which is CPI if we do that what you can see is from fiscal year 25 we start gradually building our reserves and so that by 2029 all things being equal we have a healthy Reserve but I want to point out that this is a projection the further out you are from reality the more dicey it is so yeah I'm just I'm just being very honest if I can project uh interest rate and all this stuff accurately I think I'll be selling bonds I wouldn't be here do do we do we start to get to a point not trying to get controversial but do we start to get to a point with our with our balance where money starts to make money for us in other words where you can start making short we have the more Investments we have and the more investment we have the more uh return yield that we have on our investment right y no okay so that's that's what the projection is based on but then if you all remember uh board member pler asked me to look at some scary scenarios we'll get there so we'll talk about that so this is the revenue comparison fiscal year 24 to 25 as I mentioned earlier uh the local revenue is projected to be up by close to 7 million or 5.2 28 state revenue the increase that we're projecting is the 4 million in ebf which is as a Delta of 3.68 and federal revenue as we mentioned earlier the 5.2 don't ever anyone get scared that's the sunset of Esser that's planned and we know that was coming so total revenue increase of 5.7 or 2.3% fiscal year 25 compared to fiscal year 24 can I encourage you if is this uploaded on the website not yet when you upload it I would make a note what those Redline items go to like suns setting of Esser because when somebody's looking at this without knowing a narrative gets created that we don't need so if we could just put the footnotes in that say what these are that would be excellent we'll do thank you so what I always let people know every opportunity I get I started this uh presentation by saying that we depend on our community members to make our school district run and the largest source of that revenue is local funds property taxes that's it if you look at the uh the revenue numbers that I just showed we get $260 million in total revenue 139 million of it or 60% is from property taxes so we cannot function without property taxes we have some minimal income in cppt which is the replacement tax as you saw we're projecting that to stay flat in perpetuity we have some fees that we charge our students and we also sell foods but the big big Cuna of Revenue is from property taxes which is why it is imperative that we share this information with our community so they know that we depend on them in order for us to be successful that's a school district financially the next level of spend of Revenue is the uh State funding 38% uh 13 million the biggest chunk of that again is ebf then the the lowest amount is from the federal government which is even lower in fiscal year 25 because of the sunsetting of as and that is really from title fund Title One title two title three and uh Ida as well as uh money that we get flow through from the state from the national school launch program from the US Department of Agriculture so this is what I expenditure look like fiscal year 24 compared to 25 if you look at it the the biggest component the biggest increase and also the biggest component is salary I tell people all the time when the the people business the majority of the money we spend is on people we spend money on salary we spend money on on benefits that by in and of itself is close to 70% of our expenditure every day so a lot of time when I talk to people and people tell me why don't you just cut your budget if we cut our budget it's going to impact the classroom because that is where the money is people we have teachers who teach our kids we have administrators support those teachers in the school so we're in the people business so if you look at the $8.1 million and you go wow that's a big increase I want to point out a couple of variables that impact that one of them is Esser if you remember we have about $3 million in uh salary funding that we paid out of Esser that will now based on the directive from the board about the importance of those positions such as reading interventionist as well as Junior High Athletics we decid to continue to fund that through local funds that accounts for the the big chunk of that that couple with uh with Union agreement that we signed with Elijah Union oea and the other unions that we have that accounts for that 8.1 million so it's an increase of 5% which interestingly enough is in line with the CPI that we use for the for the levy which is 5% employee benefits related to the position 2.52 Delta $850,000 Dollar increase purchase Services a lot of time folks ask what is purchase Services it's really a fancy work to say services that we contract for Consulting Services those types of things will be uh the folks who we here earlier arac we pay them out of uh purchase Services we pay for uh Transportation Company the special air transportation company Durham septr we pay for them out of uh purchase Services we pay the light that stays on right now the utility companies that we pay for a light bill we pay for them out of purchase Services the heat that heats a building in the winter and the one uh that uh also cool a building in the summer we pay for that are purchase Services water that we the cost of water that we pay to the Village of oo we pay for that at our purchase Services supplies of material if you notice that that was a decrease of 11% is what is been projected and the way we were able to achieve that is the modified zerob based budget that we did this year so instead of just assuming we're going to increase the budget by 5% we had conversation with every single cost administrators and they had to justify why they requested what they requested and we were able to see that some of the expenditures that they are this year they will need it next year and that resulted in that 1.2 savings Capital outlay you can see a significant increase of 700% fiscal year 2024 this year we only budget 223,000 we know we have 25 facilities most of our buildings were built 20 years ago and that amount to about 10,000 a building you know in facility 10,000 doesn't do anything heck the $1.7 million that we budgeting out of local funds in fiscal year 25 is just is it's a tip of the iceberg we need our buildings need more which is why we budget it one close to $ 1.5 million can I ask you a question when we complete our master's facility plan will that number me more more realistic or not guessing so much uh uh yes so part of what the master facility plan would do is it would do it will include a bunch of things we will engage uh Educators we engage a community members we engage uh uh other stakeholders even the board members to look at what do we envision education looking like in our build in our in our district and then how does the building that we have now support the vision of what education looks like two years five years 10 years and 30 years from now and then it'll be used to determine what the master facility plan is once that is done then a cost will be put on it it will be based on today's dollars though and that would be a good Benchmark to start seeing how much we need to start fixing our buildings so it feels like we sometimes we're taking shots in the dark and that's not a not to be negative to anyone but we didn't have the tools in place to help us facilitate this number ab and we can look at 223,000 and no it's not enough for a district of our size so and 1.7 is not even close to it but that's all we can afford but we're going to spend more than that if you notice we're actually going to spend $8.7 million in total 1.7 is going to call from come from local funds the difference is going to come from the proceeds of the working cash bond that we sold back in 2020 too that part of it is supposed to be used for facility upgrade so it would be the difference is that the other objects that you're that's on the next line yes and then no that that would be the Capal yeah exactly if I can go back so why is that how so if you if I go back here that is uh that's the 8.7 million oh yeah yeah yeah got it okay and I I just feel it necessary I know we're all exhausted I just feel it necessary to say how important this moment is because we have tried so hard can you just say it Lata you said we have tried so hard to be proactive in this District instead of reactive we have really pushed our admin hard to be proactive in the decisions that we made so we constantly aren't paying bad payday loans and so forth so this is such a Monumental like step forward once we have to budget again next year we can plug that number in and know we can't take away from this number because we're borrowing from the future and it that's a compound negative and so this is such a big big deal yes and and when we get to the I'm G to wait but when we get to the no Levy evf there's a piece that I want to add because I think it's very important for us to reflect on from a historical standpoint but I'll wait till you get there because I think it's a reason why admin was forced into being reactive no I I agree and I think but I'll wait till he gets there and if we can just put footnotes on these Pages for those numbers that's very helpful so the other objects are things like uh out of out of District student tuition and other of related expenses that's that's what that 8.8 things that doesn't fit into that categ but I just wanted to point out a big chunk of that is uh special education out of District tuition as well as offer AG payment that's what that's what drives a big chunk of that non- Capital Equipment is equipment that uh doesn't fall into Capital Outlet because of the value and the useful lives of those equipment that's what that is so the total operational uh budget compared to current year operational budget is an increase of 9.8 and and with a Delta of 4.01 so I know we all learn differently some people look at numbers I think some of us we look at uh pictures and I thought we should do a donut that breaks down essentially what I just talked about as far as the revenue yeah so if you look at the revenue 54% as I mentioned earlier is from local funds property taxes and 34% is from uh ebf for State uh revenue and the rest are pretty pretty puny compared to the two of the major funds 3% that I mentioned earlier is the federal funds that we're getting and the same thing goes for the the expenditure as I said earlier we're in the people's business 54% is salary 14% is uh is uh benefit which is related to salary 68% of the total expenditure is tied to people and everything else is small compared to that so when we're saying we need to cut people it involves laying up folks we to cut the budget is this uh the 255 million or is this the this is 255 million we're focusing just on the upgate budget yeah the and I yeah I always uh purchase Services a lot of that would end up being salary and benefits if it wasn't for purch services so it's kind of I always add that into the salary and benefits for the most part because it's a lot of it is uh related to people that we would have to hire yeah so so just the picture I just showed this is a you know for folks who don't don't like pictures who like uh writing this is another will of putting that up 68% of uating dispensers are tied into salary and benefits the remaining amount 32% is for non-personnel I think purchase Services is a big chunk of that and I mentioned about contracted Food Services and utilities textbooks it's it's a big part of it equipment is computers and the software that we buy to run those computers and the software related to the presentation that was just given earlier for the uh for the uh everything American ASL yes yes thank you and then contractor Transportation special education durm as well as uh uh sepon and then uh some of that too uh the gas that we put in those buses are actually paid out of purchase Services too and then Property and Casualty Insurance a big chunk of the expenditure that we have we have to insure our property and then workers comp which is required by Statute is also paid out of workers comp for when our employees get hurt on the job that's the cost of uh of making them whole and also paying for the medical uh cost of them being hurt and then facility maintenance and repairs of the Consultants that we we uh we consult with who do uh the R2 R2 r2u unit that we putting in uh in plank will be paid out of the purchase Services too and then all the repairs that we have paid out of purchase services so these are the scenarios that uh one member pler asked me about so if we go back this is ebf been flat we get no increase in ebf in perpetuator for for the duration of the fiveyear projection so I'm going to go back to where we get uh the $4 million and you see we're going up nicely now this scenario where ABF is flat we got a bar off is is going down and uh by the uh fifth year we have a reserve of 23.7 instead of the 88 million look at how significance C be have it but it gets better wait wait wait like the commercial TV say if you look at the levy the levy is actually it has a more significant impact significant negative impact on us which is not surprising because the levy makes a more significant amount of our Revenue than even BF does so by the fifth year we're down to 15 million from the 12 from the 23 million of J CBF being flat so as a district we cannot afford not to Levy to the statutory limit that the lawmakers say we have to do that to have a viable school district and to ensure that our students have a a good educational experience and they achiev to potential and now this is the one I'm calling the Doomsday scenario which none of us want to wake up to here this is if there's no increase in ABF and CPI doesn't go up it stays flat if you look at that by 2027 essentially two years from fiscal year 25 we only have $15 million and then uh by 28 we have a negative of 10 8 and we you know we can't have a negative fund balance and by FY 29 we have a negative of 45 million now if we go down this path I can tell you for sure what will happen Illinois State Board of Education will come in they'll take us over and they will run the district and they will be the board uh the ISB will appoint the board and the state will run us it will show that we do not have the ability to be able to run ourselves that's what will happen if you go it's one of the reasons obviously I wanted I've always advocated for this because I'll be I'll be honest I'm I don't I wanted to call some board members out because I want to know why how they were advocating for this but beyond that I wanted the community people in the community to explain how they were advocating what they were advocating for but beyond that we actually have done this and I think it's important to note this was done so I hope people know this was done because when we didn't Levy the state was PR rating at the same time and for those that don't know what that means instead of funding at 100% the state was funding at like 91 92 93% the board that was in place at the time decided they were not going to Levy at the same time so when people were asking well how come we're having to make cuts for one two three three four years years in a row and how come we were having to make so many Cuts in the millions of dollars year after year we did the we did this the community did this and they didn't even realize it that they were doing it at the time they were not levying and the state was prating we've lived this all the pain that's that was felt over the last decade there it is it's right in front of you and for those people who want to be my quote unquote f club and take it nationwide which is fine with me pay attention because there it is you can criticize me all you want that's fine I don't care but look it's right there and we did it and that's like why I I I do care about the community I don't care if people think whatever they think about me but look it's right there please don't make this mistake again we have little kids who needed education we we we should all care about them yes I know some people get tired of me at nauseum talking about this but like I watched it all go down it wasn't fun and there it is and that's what we need to extrapolate out of this gener a generation to come back from that well I mean I think we are like listen in theory if the state functions properly and if we Levy we could be in some we could be in very good shape by 2029 right those are some what ifs those are some what ifs but it also can take one election and this is where the community has to pay attention it could also take one election where someone ignores that up there and we're we're right back under the bright lights doing some uncomfortable things give you just to to support what you just said the levy that we're getting an increase of close to S7 million this year for if we decide not to to Levy that $7 million what you do you essentially lose it forever yes you can't go back so 10 11 years from now my back of the envelope calculation shows that that $7 million becomes something like between 42 to $55 million correct that's lost for good correct now imagine if we have that money to to fix that fixing our building the way we need to fix our buildings now the compounding of that has been detrimental to this District I just appreciate having one chart in color that shows us exactly what can I mean that this is all that's needed right like this is what could happen if we don't do it well but beyond that it has happened like we have done it we were we were we were not levying while protion was going on right and while we had historical debt all at the same time like it's kind of crazy to say that out loud but that's exactly what we did as a community what did we we there was a calculation that was done we determined that where were we we did it it was about he's he's absolutely right 47 to 55 million million that we never got because of those decisions and we will never get it still impacts are ly to every year Forever on the next thank you m on the next chart on your frequently asked questions what are the benefit expenses expected in fiscal year 25 to 24 and they're going up 5 11% what is that uh it's the second column first question first question what was the increase from the amended operating budget to FY so that's the difference in FY 24 oppos FY 25 the opposite side what are the benefit oh that's the uh cost of the benefits so what happened we pulled out of being self-funded but we are and so we're saving no this is everything this is everything this will be retirement contribution RS imrf fer okay health insurance dental vision life insurance that's the that's all of that I and I I just want to say it's still that's a pretty good number so not horrible so after doing this presentation after uh developing this PowerPoint we thought about the questions that folks may have after looking at it and we develop an fq and that's what this is and uh and I always want to point out the last question what's the district total outstanding debt we still have uh close to $312 million outstanding from the 200 plus that we issued back in uh 2006 the critical thing folks need to to keep in mind is that issuing Bond taking out Bond dead is similar to a mortgage the first few years all you're paying his interest and then the next 10 years or so then you start tackling the uh the so by the we've been paying about $37 million for a while now then by the time we get to 2027 that amount drops to about 19 million and then it start dropping so that by the time we get to 2034 we have zero outstanding de that's great you know just the the general tenor or if you if you had to had a take away from the community engagement pieces because I'm I intended to to go but I ended up not being able to um what was the General theme what was kind of the you know folks were just they were they were really happy and content to have insight to our finances and uh they've never really um had an idea what a finance consisted of where our Revenue comes from what our expenses are that was the the feedback that I get just an opportunity to have an idea as to how we spend money where money comes from how we spend our money that's the theme that I I I received consistently the feedback that I got from folks who would attend thank you Mr Oba it's clear the the amount of work that went into this so thank you so much um for your Investments and nice nice to end it on a student with student voice so um next we want to invite um Michelle early who's going to speak regarding parent University um to see if the board has any questions you found in your president in your packet uh some information and Dr Waller will open for us hello okay oh it's in now okay good evening everyone very um thrilled to share with you a lot of information regarding the Ping University partnership um Michelle early has been leading Us in this endeavor we have had some pretty powerful experiences with collaborating with the chapter in Chicago with um collaborating with some folks in Savannah Georgia um but I won't speak too much Michelle early is the one who's very passionate about this amazing Comm Community opportunity good evening um thank you so much for letting me speak on behalf of the parent University partnership with sd308 um you all had a chance to review the memo that was um presented to you guys today but I just kind of want to reiterate the fact that a parent University is really our way to educate and Empower our parents our community members our Guardians to be those Partners Advocates and lifelong Learners who can support their children their child's academic Journey um are there any questions regarding the memo no questions are good question who do you who do we see this benefiting the most this definitely benefits our parents of our community um the purpose behind the parent University is it for is for it to be parent driven so it's a little bit different than when I used to support Community chats Community chats was more of me kind of throwing out a topic and then creating that safe space virtually this is actually going to be um parent Le so we're going to meet the parents where they are we're going to provide the parents are going to provide us with the topics and sessions that they want to to know more about that can be as simple as a mindfulness strategies to Art mute art therapy to FASA um mental health all the things that our kids go through throughout their Journey um so it's really getting that parent feedback and supporting them in this journey and how do they how do they take that lead how do they and I kind of already know some of these answers but I think it's really important how are we going to communicate and show them that this is available and help them kind of lifted off the ground yeah that's a really good question so within our superintendent advisory um group I was able to pull members to be part of a Community Partnership focus group um those individuals are really passionate about community outreach Community engagement so we have started the process of creating a survey that kind of identifies what is parent University why is it important why are we implementing this within our district and then kind of gave some guiding topics of what options could be available available to them um and then kind of left it open feedback for them to go ahead and respond to this survey so the survey that we created is going to be translated into Spanish um after this presentation or after this um discussion tonight I will work with our Communications Department that will be putting out a flyer for the community that talks a little bit about parent University um and kind of it's like a little teaser right like this is coming so keep an eye out um so we will definitely do that did I answer the question I just want to add that we also felt that it was important for us to collaborate with neighboring districts just as so we are hosting the first ones but they will be able to be guests um we recognize that between like Boulder Hill and a school in West aora is like 5 minutes apart um and so knowing that we we service Aurora we wanted to collaborate with West Aurora Easter wor so we're going to continue to build that but ultimately you know we know it's challenging at times to get families into spaces so we felt that if we were to expand this opportunity that we can continue to build and grow and learn you know more about what's needed as well as getting people in the space thank you Dr Waller and I think it's important to and I know you will work on this but there a lot of parents are stretched so thin I think during the community chats we learned about a lot and um how we get the resources in their hands and break through a lot of those barriers to getting them to um participate is going to be part of the chall so I think just no go ahead just your response to that I feel like the difference is when we hold these parent universities it'll be um on a weekend it'll be on a Saturday from 11: to 3: we are trying to remove as many barriers as possible so providing Child Care providing light Stacks um translation opportunities for our families eventually we will work up to that Transportation piece um and looking at if we can identify maybe two or three routes that families can get to um and then pick them up and drive them here another thing that would be a huge incentive is we're going to bring the Community Resources to the parent University so parents that might not know oh hey I need to know that are going to it's it's there for them so we're meeting them where they are we're providing them with what they may not know they need um until it's right there thank you both for your leadership I know it's required a lot of investment of time and learning and Gathering and so thank you and we're excited to see how this goes yes thank you so much you guys thank you for waiting all yep 9.8 I want to invite Miss doest and Dr Kade to speak to the Consolidated District program application you heard from Mr ofi earlier about Revenue during the uh budget presentation and this is part of that uh annually we submit the Consolidated District plan to the state and that is the first step uh in our applications for a lot of the federal grants just to recap uh some of the big federal grants the title one program is where we get funding for some of our schools with a higher percentage of students from lwi income families Title One Part A is school improvement from schools that are uh have an annual state designation title two is professional development title three is uh language instruction title four carries a lot but that's safety drug Health enrichment uh and then the Ida grants which are flow through for special education as well as our preschool for all this slide is just showing the amount of money that if we've gotten over the last few years uh from these this process and then these are the requirements of the Consolidated District plan we have to have an Evidence of coordination of Grants and services and I just wanted to throw out some kudos to Dr kgadi and the team uh for the eight priorities so that we could easily take through those and you saw in the memo that we had put together how the new Consolidated District plan aligns with the priorities uh we do uh conduct A needs assessment with staff that we had over 600 staff members uh complete and then we involve a lot of stakehold holders parents uh and administrators and teachers in this process we have to show alignment to our goals to the state uh and then we have to have assurances of sound auditing processes that go into this and then coordination with private schools and Foster Care do you have any questions about our plan okay thank you so much um 9 .9 operations project update Mr Queen good evening board so this is that time of year we're really busy and it's a lot of hurry up and wait just because we're waiting on two things uh the change of weather and school to get out right so uh I'd just like to start and touch on a few points I had my first roof construction meeting with Adler Roofing and things are going great there we are anticipating the start of that as soon as school lets out and tentatively we'll have that one wrapped up by the beginning of July end of June so we we're making our way there um plank rtu unit we're great like we got in there spring break we those guys knocked it out of the box for us they got all five units set minimal hiccups we even had rain in the forecast um I commend that team and mg uh mechanical they they they did a great job with getting that job brought into us and uh giving us a great jump on this summertime um move moving on I have a couple of other things we have on the agenda tonight for information um Boulder Towers 9.10 you want to just roll right into that one Dr 910 yes sir 9.10 so I want to give you a little bit background these these towers were originally installed in 1992 so we've used our life uh my team has fixed them and repaired them as much as they can just pause one second one second Mr Queen we just pause for a second just wait for one second getting my bid tib up there sir just give me one minute we're g one more person we'll pause for a momentary break okay continue all right oh we're waiting on Madam president not a problem not yet no you're fine you're fine so I I just wanted to give you a little bit of background on on the tower basins and what they are our systems are mostly generally a two two water pipe system right hot water to heat cold water to cool it and these towers assist us in cooling that once it gets back to our chillers for the building so it's just an added ex added extra cooling stage before we get to the building level um so and and like I stated before they they're very out of date 1992 is when they were originally installed and and we can't fix them no more and it's time for them to go um so it's Administration recommends uh commercial mechanical ink from Dunlop Illinois to be awarded the contract for B Hill Long Beach Towers in the sum of [Laughter] 421,500multifamily without without the the secretary we have to work on the length of the agenda here you come we need Quorum gentlemen we can't go on without you we we need to go to 10.1 now I went out the we l Jared I'm on 101 now you ready yeah man we missed yeah wow I'm impressed action item 10.1 approval of residency program can I have a motion please make a motion to approve the agreement for consulting services with national Center for Teacher residencies in the amount of $330,000 second Dr Mar hi mrone hi misson hi Mr Gatewood hi Miss joh ier hi uh motion passes 60 action item 10.2 approval of the Fox Chase and the Hunt Club concrete and asphalt payment Rehabilitation can I have a motion please make a motion to award the contract for the Fox Chase and Fox Chase and Hunt Club asphalt concrete Rehabilitation work to Geneva Construction for a total contract amount of 55 I'm sorry $554,000 second Dr Mario hi Miss Johnson hi Mr hi Mr C hi Mr gate hi Miss Simon hi motion passes 60 action item 10 point3 approval of the 2024 2025 board meeting calendar can I have a motion please make a motion to approve the 2024 25 Board of Education meeting calendar as discussed and presented second Dr marel hi Mr Cerone hi Miss Simon hi Mr Gatewood i m Johnson hi Mr I motion passes 60 action item 10.4 approval of destruction of the audio recordings of the closed session meeting from April 25 2022 through September 26 2022 can I have a motion please Sor I make a motion to approve the destruction of the audio recordings of the closed session meetings from April 25th 2022 through September 26 second thought no it's the next okay Mr cherone hi Mr Gatewood hi Miss Johnson hi Mr no Dr Maria hi Miss Simon I motion passes 51 10.5 action item approval of the release of closed session minutes can I have a motion please make a motion to make available no closed session minutes at this time due to a determination that they require continued confidentiality second Dr Maria hi Mr Cerone hi Miss Simon I Mr Gatewood i m Johnson I Mr bler I motion passes 60 action item 10.6 approval of building administrator contract can I have a motion please I'll make a motion to approve the building administrator contract as presented second second Miss Simon I Mr s hi Mr poer hi Mr gatew I Dr Maria hi M Johnson I motion passes 60 action item 10.7 s approval of District administrator contracts can I have a motion please make a motion to approve the district administrator contracts as presented second Mr I Dr Mario hi Miss Simon hi Mr Cerone I Miss Johnson I Mr Gatewood I motion passes 60 action item 10.8 approval of District administrator contracts for 20124 2025 can I have a motion please I make a motion to approve the administrator contracts for 2024 25 as discussed in close session second second I I have a question um can we uh moving forward can we have a little bit of clarity on what these look like um from a perspective of experience education experience in the district and so forth to make sure that there's Equity built around these thank you thank you thought no I I maybe you guys have thought about that I just want to make sure that we have a upward trajectory for these goals and stuff like that okay thank you all right Miss Simon I Mr Sone hi Dr Mario hi Mr Gatewood hi M Johnson hi Mr hi motion passes 60 action item 10.9 approval of personnel report can I have a motion please I make a motion to approve the Personnel report as presented second Mr Cerone I Mr Gatewood i m Johnson I Mr hi Miss Simon hi Dr Mario hi motion passes 6 action item I mean I'm sorry 11.1 can I have a motion to adjourn I make a motion to adjourn second

e e e yep yep yep sorry just bringing it he's getting to the agenda in bringing it up all right uh I'm calling the governing board advisory committee to review policies on April 23d 2024 to order welcome uh first agenda item is is agenda item number two um so I I move that we approve the agenda as presented except um moving it item number five to occur before item number four all those in favor motion passes so uh can I get a motion to approve the modified agenda moving forward word I move to approve the modified agenda second all those in favor motion passes all right uh agenda item number three is a call to the audience do we have any calls to the audience I'm guessing not nope okay uh so next is agenda item now number four formally known as number five which is prepare a presentation for the governing board meeting and or Community Council um this is on Thursday so we're hoping you could give us an update on what you got okay um I don't know if I can send that oh I don't it's not a if you guys go into the um someone who has a iPad you share with okay because I don't sh I think it's looks like it's shared already there we go she's got back up so I got was able to get from Hilda the template that the district uses um and then I was like oh it's a pretty long name for us governing board advisory committee to review policies student conduct and discipline but does that look adequate correct okay cool um and then on the next slide I think that's the part where I would need a little more help as far as like the verbage and making sure like um so I I don't like the title long like that but um so what I think I went back to the August 1 meeting I think that's when Sophia first brought it up and so I was trying to like listen what to like what like her reasoning was and trying to put um put that in there so um to update outdated policies align with the we're doing now or that the board's doing now um and um make it consistency across all the district schools and kind of removing and I'm not sure what words would be best to use criminal justice or slash Correctional type language um so does anybody have any feedback on this slide you want wanted a shorter title yeah advisory committee purpose or are you like purpose of committee here we go oh are you doing it or yeah I'm sorry I thought I okay sorry I was like it doesn't matter because people are gonna see your edits too I was just thinking my mind okay yeah okay yeah I just can't it's called stream it um and then should I um what do you what do you think sounds better leave Criminal Justice or use Correctional I technically we're correct trying to correct carcer there you go that's word incarceron Inc carceral no I in it's like oh carero okay you do that is that a word carceral s like incarceration referring to the nature of a prison um I do want to clarify though it I mean we can't we are not removing all of that language because there are some places where legally we have to retain it so I think it I think In fairness we need to be fair with what our scope can include in describing our purpose we're allowed or we're able all right I can play around with the wording um um and on the second bullet it's actually it's aligning with work that both the board and the district are doing now oh okay perfect do you know when the last time the policy reviewed because update outdated policies it be nice to say policies last you know the the policies we're reviewing were updated at different times oh okay some of them say adoption of the manual or we could just put update policies instead of outdated outdated makes sense I thought it outdated makes a lot of sense because in some cases the policy has been updated like possibly within the last year okay what it was updated to do was reflect the change in statutory language but it's never been updated to reflect the change in Direction it's still updated because it doesn't allign work should we maybe put on here two reflect what was the word you said reflect direction or just you have it the true all right cool um I have more of a a cosmetic um friendly Amendment there um uh each bullet starts with like a verb update a line removing can we delete four and just say consistency across all our school create or create and yeah create just as long as it's all verbs yeah just do resume okay second you want to do introduce the first and then go through the purose um ining okay what do you guys think I think that's a good idea that's how most presentations start with so deal deal all right so let's go to that slide because I'm sorry I didn't know Megan's last name or Adams um and I wasn't sure how you know because I mean yes James you're assistant principal but you're so much you've been so much more than that in the district I don't know if we want to how much details we want put in there I'm sorry Alan I didn't know your title yeah I I don't know it seems a little showy um I I'm fine with assistant principal okay I think that would be okay that reminds me of those I get emails where they have like you know Joe Smith creator of this director of that there's like a whole laundry list of monikers that go beyond thatti um specify for Daniel and Megan middle school or I'm okay with just teacher Gateway oh wait she's not Gateway she's m WT M right and that makes me create an academy parent say that again oh valades okay thank you you are you sure just kidding oh no it's not common add at the end of mine and Schoolboard candidate please sign my petition put a little QR code off to the side there QR code scan this although I did um s Adriana and I had a chance to to talk about you know she was helping me with the slide and I was like ah you know as a parent sometimes the community council there's just a lot of things to like scan or forms or papers and I'm like let's try to avoid any of that if we can but um so yeah no QR code to my campaign actu funding page but but I mean that's something to discuss too do you guys think should we include on here like when we get to the part guess we could go to that part to the um to confir for him like what Our intention was um and so we had that conversation about like what information are we really getting and it felt countering this probably a you question it felt premature to start talking to them about like here's what we're thinking about changing because it should be going to the board first to like make sure that they're okay with it before we do that um and you about that question and so his thought about like in terms of what parents could talk about like what their conversation would be is like is there anything else they want to could see um be clearer in our policy so not so much like yes I don't want my kids suspended for 10 days without XYZ but I want to see more clarity on this policy or something like that a very Brad thing [Music] so that way they are not giving we're not asking for specific feedback on changes we have made nor are we asking for them to clarify what they want I imagine the conversation end up being like I want to know what the school's doing about bully I want to know that's the big one I'm kind of keying in on what you're saying Mr Man and um I wonder if maybe there should be a brief explanation about you know what is policy and what does it mean and how does it affect your family and your child because most people have no idea how profound of an effect policy has I mean even teachers nine times out of ten they have no idea how much it does affect their daily lives so should we add a slide about like a what is policy just like a brief little description I think definition the purpose of the committee and then the next slide would be like what what was the committee talking about and I could be around that so what is policy guys to is it polic oh so maybe before we we'll bring that slide up and then just kind of do a brief like you why what exactly is policy what does that mean why do you care these are these are basically the things that drive how we respond to yeah well you right I'm just gonna start putting in the order the things it could be even something you don't necessarily have to put it in a slide could be like in the speaker notes yeah so then whoever the speaker is can be uh have something ready to go there the two biggest complaints we get a lot of J not gonna be a problem with policy right not enough Evon he's so good at them one thing that froze me off maybe it's just I'm confused on there interpreter and I think sometimes the get add because doing English and Spanish when interet well he is The Interpreter can no he not we're trying to fix that The Interpreter should be in the of but all of the slides are supposed to didn't do we or I can it'll be hard to read but put it all on yeah both languages one SL I typically split this typically create problem otherwise yeah the um sorry that's the I noticed like I thought for some reason I thought he was The Interpreter maybe once he I saw him interpret okay maybe I just saw that one time inter right The Interpreter calls for some reason and I think he did it in both languages at the beginning because he couldn't stand back of the room and interpretation he was presenting so he was presenting and then the head okay all right so I made that note a good thing I know Spanish so I can um bying I this it'll also be another right I hate that guy make sure that's in the notes please got it down got it down oh there you go all right so does it as far on the slide we're on now the policies oh wait I'm looking at tell me which slide you went to there you go uh slide number five policies reviewed so far does that look like we got it I think that's well I do want to clarify that we are not finished with um jic and jikr we're still in the middle of that okay so we'll finish that tonight heard but um I don't think it matters if it's not done I think the purpose of the slide is should be these are the topics we're working on yeah which is fine I I'm just I well whatever if that's the purpose I just figured yeah because you'll see I just want to make sure that we're clear right okay because this the the title policies reviewed so far kind of gives a finality to the review process of them but that's okay again no I think as long as it's explained I think I think it can be explained presented cool and then so that looks like all of them I'm sorry um we still on flop five um so then let's go move on to six we're only on five because we think that that's correct but we're asking for a second I these are the ones that everybody remembers that we've reviewed or been working on thus far yeah and let's make sure there aren't any missing there aren't complet either um and then six but I think we should pause on this because there was a discussion you and I had yeah that will'll bring that up at the next on the next when we get to number four so then let's skip slide six because okay he did worth that might impact this slide okay all right and slide seven next steps um we're gonna have to skip back up to timeline I skip that one so next steps um I can so on the the governing board the May 7th governing board meeting we're all right we're doing a presentation about what our work has been um at some point there needs to be a first read and then a second read so we we not know when those are when we're planning do we not have a sense of when that's happening or to me the biggest missing casor I haven't seen and I missed last Mee so I I haven't seen fin policy ready the attorney we got a chunk of them to review today to finalize review today so unless we got butchered I was well I was gonna give them to her I thought just if there's a chunk that finished off even I make sure they some okay yes ma'am have on April 30th they rescheduled it and I see that that's on our next agenda also on the not from the our next next step [Music] do we need to reschedule ours or what's going on as special I don't join that committee but you you is that not one of yours so we should be fine yeah the but I mean I could probably ask one of continue this meting just let's talk with Yvonne because I wonder where the continuity should be and I feel like the continuity should be like the translation as as opposed to transcription but we'll talk to him and see interpretation so next steps does that also look good are anybody say anything needs to be added or removed no okay so let's go to okay so again so I asked about May 7th is just a presentation of the board of the work we've done but are we but we're not presenting for first read at that point or that's going to depend on when the attorney's finished revie I can almost gue so when I thought about there doesn't necessarily need to be the there for the first read correct so the presentation just next steps of the work so the presentation that we in discussion about this and how we're going to use it as also like a foundation for our governing board presentation um we were not anticipating a first read but what we were instead thinking is on the slides five well basically Slide Five as opposed to just being a list of what's been reviewed it would be like the title would be students rights responsibility um and then we'd have maybe like two columns that would be like thing like either things that were taken out or like things that we brought in so they it's not going to be taken out like that that just feel that feels like a very bulky presentation so the Bullet would be removal of Statute things that were added restorative practice verbage like that's as much as it was going to be we're not going to go detail at all it would just be like this is a big chunk or like rights and responsibilities redefined rights and responsibilities um and so then it's just going to be a cut and paste of this basically so maybe the word finished the problem present policy um should we just say present progress policy progress committee progress okay yeah because I wasn't sure I was like know is that like our due date or what's like we talked at one time about doing first 7th and second grade may but we do also have two board meetings so given yeah given the pace and sort of where we're at my advice would be it would be better to be and have the adoption take place in June and try to rush it for S and then have people look at it and go this is M I mentioned at the last meeting that we may not yeah that's the other thing too there may be a point at which it's like we're only able to get through this for this year and that doesn't mean that the work has to stop it just means that's all that will be improved go I don't remember if it's a conversation I had with you when we were looking at the reviews you made or if it was conversation we had here but I thought the idea that instead of being like this was changed to this it was going to be like here's the old policy and here's the new policy and there wouldn't be discussion okay typically tradition what's provided to be provided is they typically provide what's called theform where it shows whatever's been removed is crossed out and shows whatever's added okay instruction c t but that's tradition okay so who prepares that that's question and may something and I can ask it may something attorney I part of I don't know that all of that's done manually there is a feature that is built into word put in there so us time the feature is a comparison feature Mar changes yeah that's why that was added was to allow I used to do Consulting okay so so I think able when they're doing what we have to send them is the original policy suggest CH CR that's all left and it's to attorney okay thank you Katie that feels like that's a lot of work appreciate that so that's what we were saying would be next steps do you want us to add I know we added the attorney review we changed present committee progress um I don't I don't know this these ones are technically they per they're these two are most pertinent to the governing board so I don't know if we want to hold those until we have the governing board meeting um because like the teach the parents don't necessarily need to know that we're like we'd like to through I was even wondering do we need any of those sub bullets okay on the slide because it's just it's more text to Mudd just muddy up the message oh but I think you wanted to keep the slide just not the bullets oh how did I do that sorry good contr yes ma'am and then I'm just gonna put the subs you wrote in the notes okay so that was it this was just going to be very quick these are the policy feels very align the only thing the only other thing that no we didn't look at slide four timeline but I'm not sure so so that was you know like those because I don't have the dates of like when the committee was formed I don't know if we want to put do we want want this slide like um you know the dates that we did meet I don't know if we need that I think we saw the first meeting was September 8th and maybe we could just say September 8th I always get this confused by monthly because it's twice a month or is it by weekly every other week I could probably go back actually by monthly because bi-weekly sometimes and could include three times in a month depending how the weekfall the week fall so winess T reason no no I mean I know from having sat in some meetings and when they put the timeline On's so okay yeah no one's going to check the calendar and be like actually I see was by [Music] monthly especially given that we've taken that extra step to be able to work outside of the meeting links well Nicole has a slide eight too um this is like the only part that's really like would this is are we giving them opportunity to discuss which was yvon's recommendation but we could put the little QR code here so it's like look at the policies and give us a public comment oh yeah sorry I had that that was my question about slay how would they I mean I the email part to Hilda that makes sense but the in-person part is that would that mean at that point in the community council people would stand up and talk no oh you know what it's not clear but I can clarify it because at our 4:30 meeting at the April 30 if you read the line above on the slide it's public comment at the 4:30 committee meeting and then she's giving you sub bullets a two ways to give that oh so I can put public comment can't be and I totally misunderstood that I I assumed that because I guess Ivonne was talking about a QR code for a Sur did I misunderstand that he was asking about a QR code for a survey at Community Council he was not he was saying that would be good to have discussion with the families and so giving them an opportunity to talk about what we just said and then like give us like their General thoughts but we never discussed that together so I kind of like bringing that to the board but what Mr Man was saying in terms of a QR code is it'd be nice to provide them the QR code to view our cleaned up files probably and then they could give comment about what they've seen to our meeting committees so that's so this 430 committee meeting is is that the governing board or is that us your meeting I I feel like that should be more clear because I'm like what meeting is that how do we put April 30th governing board advisory committee yeah that'd be great and they could submit it through however they want in person okay that makes sense so then we should include a QR code with the link to the view only modified but well so we need be thought because what they have access to now is like our messy stuff right and and at this point in the game if if I were a Community member I I wouldn't be able to process any of the messy stuff right now the cleaned up stuff lives in the folder that that's not inside that folder so I don't think they have the direct access it's in our main fold yeah it's like this so we need to figure out what folder we're giving them access to because we can give Marita only access to the folder I created that has all the cleaned up stuff in it I was about to make a QR code to that folder so that would be my vote is we just rechange it from Alan yeah you yes we can rename it from my mine I just need to be able to find my folder now is that any kind of like I don't know open meeting law violation type of thing it so you're working in it without others outside of the meeting without so this perfect so looks good is that is the QR code made or needs to be made Adan is making it right now um all right and the entire world is watching you do it on YouTube right now I'll do it okay so I think we got all the names correct we got purpose I'm GNA go ahead and make make this dual language bilingual was there what was there a date when like the committee was like formed or like approved or I asked I had asked Hilda and she said at the August 15th meeting but I didn't see an August 15th meeting on YouTube so I don't know if that was just like an executive session or was a meeting I remember when sop brought it up the agendas because I found the meeting August 1st when Sophia first and then the foll I oh okay is there anything else we need you need us to review on this so it's just is there any feedback that You' like like edited or are we good with that and then do we want to go as far as like identifying ing speakers per slide how would you like to do that how do we want as everybody take turns talk in or just leave it to a couple people I do think that in these kinds of forums having too many different speakers becomes jarring and and interrupts the flow of of the message okay and I mean since I've made it I don't I don't mind talking in front of a group so I'm happy to do it um I don't know if we want to tag team up with two of us or just one I don't I think I mean Optics wise I think it would be good to have a parent be one of the speakers so I I think that's a great idea yes it's definitely OB okay it not only has the item but it actually has it shows okay so formed 2023 do you want to present and then I can answer questions for you with you sure okay and the sorry just to clarify so the first committee meeting was September 28th is that no I think it's September 1st I can look I don't know if I should look at my calendar when it's so I'll give you the date when I can look at calendar [Music] I'm seeing September 26th as the first committee meeting that sounds y do I need to include the the year on community council and governing board meeting date consistency yeah I was goingon to say I don't know if we need the year one way or the other because it's all within the same school year but yeah it needs to be consistent okay all right I think we're done then you're welcome all right cool okay uh we ready to move on to the next agenda item so next agenda item is uh item number four which is the discussion of the policies and um before we worked on jic um but we did not finish it and then also uh Allan and Adriana were going to be cleaning up policies that we have currently finished well not finished but got to a good place so I um be I'd like to align to the cleanup work I'd like to um if um talk through a document that's in the community folder um which is called the completed policies checklist so at as I was as we were working on the cleanup stuff I I made a table of all the Pol related policies including ones we've never mentioned um and kind of like have are we done are we not done have we not even looked at it and U and so what is pulled pulled means we've pulled it as something to review but we're not done we're not done looking at it and completed means we're done and the cleanup is done um and um Mo so you can see the ones we've that are clean and we can look at those tonight if we have time to do that which would help with Jay getting stuff to the attorney um but I do did also want to point out that there's two policies JKD student suspension and jke expulsion of students um which we've not actually ever talked about when are we going to get around to talking about and but we but they are tightly aligned with JK um because JK talks about suspension and expulsion and I my concern is have I I want to make sure that we've reviewed those two I would suggest that we review those two policies before we um before anything else because otherwise we could I I'm concerned that we could end up with contradictory policies if we get JK approved and then these two policies don't align with the recommendations on JK that yeah I think uhuh and then I think you and I also discussed and it's more important to get those question at but also um rechecking when we do make our recommendations or if we do move on to another policy what we'd want to do things in so for instance acknowledging that gang activity is was like kind of especially um I think when uh Sophia was discussing she really wanted to make sure that wasn't a priority but it's far less of an issue like day-to-day and thankfully um in our schools than like the student ear um inter interrogation search and arrests so even though there is a good purpose to review it it might be we might want to prioritize other ones yes uh do you want me to where do you want me to go for the viewing audience we gonna go to finish JK JK D and JK right are the ones well yeah and I recommend after we finish our J our work on J jic um if we if we think we're gonna be able to do all that tonight because we're in the middle of jic oh and the other oh so I'll save my the next call because until we actually start looking at jic okay I'm opening that one then jic right I have a something real quick so I see on here like jic dating abuse and I it's not on the slides so or oh let me remind you the color coding so the green we did it we're done we're good okay the yellow we said we were going to look at this so are we doing it or not and the red is we never mentioned it so if it's in red you wouldn't put it on any of the slides because it's never been mentioned in this committee okay okay clear the only reason they're on this list is because they do relate to all all the policies we have been looking at someday probably do need okay so I'll just I'll cross reference my slides and just make sure I don't have I got it okay j i c and k sorry j i k and j i c KR letters when you mix them up in these combinations so if we're just finishing this up I Revis the top comment um for the agenda and so this is everything we said we still needed to do um but if I think we're going along with the Allan's thinking we probably want to skip to two and then three and then one this is how we had them when we left last also I'm going to be listening but I already created a jkb and since it's really statue have the thank you I appreciate it are we good with starting on the page four with revisions [Music] so we're picking up more than where it says 423 yeah um of course the first thing is Katie's question mark on discipline will be administered in item five I think I was just like what does that it sounds very like you're um question it's legal like not right there it says the principal shall investigate all reports like um so is that I mean I don't I don't know if that's being done right now but is it also maybe on like the vice or system principle like do we need a speci fight has to be the Principal because then like all of a sudden the principal has to investigate all that when it could be the assistant principal could be Andor design Andor principal vice principal or yeah typically the person in a lot ofes principal shall have investigated or I think what we the option would be um we go with what kind of seems like the usual thing that happens which it's just like you just put principal and then the principal will make sure someone does it and it happens like implicitly the principal does it because they made somebody do it or we can go with the option that I think James just said which is the principal or the principal design me yeah I'm different yeah again like as a parent reading it then I would be like well no you didn't look into this I I think wording I think better wording would would actually be the Principal shall ensure all reports there go I like intimidation are investigated and then it's up to the principal to make sure that that happens I'll I'll clean that up very good and then from this point on WE nobody I my understanding from last time is we didn't have anybody had done comments yet um except for Katie and so we might want to do like a five minute break to get to a certain point so that people can have time to make comments so I think the comment thing and this is just for jic K but not R right or yeah so I'm GNA make this comment about R the reg J ckr is exactly phrase for phrase although sometimes in slightly different orders the policy there is absolutely no need for this the reg for jic KR to even exist Adrian and I were were like okay no that says this I'm like yeah I've got that two paragraphs later like okay wait what about that like it's it's it's a it's it's identical verbage so is your suggestion to delete my my recommendation would be to delete jic KR because it's completely redundant I I would agree only because there's the it's delineated out later in the other policies with like the suspension policy and the expulsion policy um because those are nearly identical to that too so if you get rid of jic KR I feel pretty confident that you wouldn't be losing anything from the documents gotta okay this one does not so it's um 10 to six why don't we do um 10 minutes to review all of page five and then the few paragraphs that are on page six and the last paragraph on page four and then we can start with suggesting for hi J thank you have a great night see you [Music] are we putting comments like directly in or are we still doing it off to the side I would do it off to the side that we can all see what it originally said compare it to the comment okay I was doing it under suggesting mode so you can be just oh or you can do it that way make it under suggesting mode it's automatically doing both for for yes oh there's plugs on the floorp support oh way over there see I want to these policies what we're doing I saw that's how we're gonna be able to afford the build students to their seats except as designated by the super you for what in no for for I'll never stop the teacher and be I'm like 45 degrees when you're done that was always a I told kids when it was time to start talking youall ready okay so going through taking out the principal determines that bullying so Nicole you're thinking you just want to do if um bullying or harassment has occurred I'm f with that I agree with that sorry no no you're good you wanted to delete at the very beginning of bottom of four beginning of the bottom in paragraph five in par yes uh you wanted to delete the principal determines and just how it say if bullying occurs right yeah okay I think we said we all agree good any suggestions for instead of discipline will be administered I think it's fine me what leads into that I'm sorry um I believe this is just when things are reported and so now it's like we got to the ahead I just say we got to the point that it's reported and so this five paragraph five is the steps that are taken so I it really is just being like okay consequences were given right is it the tone of the language is that the issue or is it the content itself think we try to get away from I think we've been trying to get away from things being done to get the kids oh I see what's JK JKD and JK are the ones we need to review yeah and then JK is we just I think it's I think mostly it's it's no we didn't this is the this is the one we renamed because we reordered the so it's real all this is all this is saying is that if a kid is bullying someone that they will be given discipline yes which is important to say because not every violation of rules is G I think it's just making sure that discipline is a consistent word throughout the different polic related policies and that H that that's something I I can look forward and clean up I just think it's a little I understand that being consist I just think regular people are like do that um even though um so do you just want it to be like I don't know I'm just putting it disciplinary policies consequences will follow disciplinary procedures pursuant to JK blah blah blah will be I mean if we just change discipline the consequences like James said I yeah whatever you all think is appropriate I want to quickly hop back up to four because right there there's the word principal um at the time of a student alleged reports The Bullying blah blah blah the principal shall provide the student but if we got down here the I think I think that I think that first one should stay because that is the responsibility of the principal to ensure that all of them are investigated the second one I felt weird about is because like the principle could just be like theoretically obviously reference well I didn't think that was bullying so I like the idea that there's like an objective understanding of bullying harassment intimidation what I'm saying is up at number four the principal shall provide a copy of student rights but I mean technically the vice principal could do I think it goes back to that first thing we were talking about the principal sh sure we're going to use the that comes after number four is I don't know yeah think if we decide principal and four okay then we don't need the designate because it's like the principal is going to figure out a way to make it happen and that might be being like assistant principal make this happen yeah or I mean if you order it the student shall be provided with anyways I don't want complicated I think we should keep principle and not include designate okay you were you were talking about who gives the copy or were you trying to talk about the copy what the copy is because it says for at the time of student reports alleged bullying harassment or intimidation the principle shall provide to the student who has allegedly been bullied harass or intimidated a written copy of student rights protections so if it's at the time that they reported it they don't report it to the principal I mean whoever they report it to should be yeah the one to to give it instead of like oh sorry I got to check down principal they have to give you this oh I see um so I mean if we changed it to at the time the student reports blah blah blah they shall be provided with I think but a written copy of student rights I see your point and here's my wondering are we gonna be watering down the process if it suddenly everybody is doing a different step of the process instead of keeping it really centralized so my vote would be keep it keep it centralized even if that means the student gets it 24 hours after reporting supposed to write away so it says at the time student reports what physically is it again sorry uh page four number four well this so this says technically this would be whatever the policy is for our student rights and responsibility would be getting that and then Support Services they'd be getting like a form for Southwest Behavioral if they're getting anything at the time they reported yeah that's pretty instantaneous okay yeah yeah it says written copy of student rights protections and support what if this was after consequences and things are determined well and more importantly if the student who's reporting it is not the is not the target of the bullying harass like they don't need any of that I think maybe I think maybe we makes sense to move that down that it's that that probably is the wrong spot to have it right because like you're saying they might not have been they might not have the kid you talked to but when the when the principal so in number five it does say the student has allegedly been bullied is getting these things sorry it isn't it says at the time a student reports the principal shall provide to the student who has allegedly been bullied harassed or intimidated I kind of cop so actually that does work this if we if we uh going with getting rid of it in four and putting it down where it says in five regardless of the outcome of the investigation the principal or design will meet with the involved students to review findings investigation and possibly or provide because you're already having like a let's address the harm and like figure it out if I'm saying you actually weren't bullied it was a misunderstanding on your part it's still this kid still has misunderstanding still has frustration where they would need that support and and I'll speak I'll speak just for myself but I think when we're investigating figuring out like what we're providing the kids does happen doesn't happen as soon as they walk in I'm being bullied I like hand them a Southwest Behavioral form I like talk through a bunch of things with kids and then I'm like okay this is where we're at talk with the parent about the rights and stuff so I do think it's a bit misplaced also maybe if we just maybe just remove at the time student reports alleged blah blah blah and just make good principal sh shall principal shall ensure student receives like this um the pr oops the principal shall provide to the student who has allegedly been bullied harassed or intimidated or read a copy of their student right or shall ensure student is provided because then they can either give it to them themselves or have Vice assistant principal give it to them students are provided with a written copy and I mean wait hold on I'm just split the shall Ure students it's in order to do this correctly it's going to be in rewrite of sentence realizing that as I go I don't know I'm not sure if I'm misinterpreting this but I mean I can't tell you how many times I've had a conversation with a kid who was reporting bullying and it turned out that kid was the one who was doing the bullying so I'm a little uncomfortable I'm a little uncomfortable with it with like passing out I I I would feel more comfortable upon the completion of the investigation that's that's kind of my vote is just take out four completely but put the copy of Rights and stuff will be given to wa I I super disagree with this because it could take a week or two weeks or three weeks to investigate bullying right so if a kid gets oh hey here are all your rights after we've already done the investigation why are you even getting into the other piece of this that we've not talked about at all is that it also um requires communication with the parents of the um I thought that was earlier supect no keep reading keep reading that sentence and and shall notify the student students parents/guardians of the suspected incident of harassment intimidation or bullying like we're not even into investigation and we're already informing parent your child may have been which I think is what should be happening your kid came to the office and reported their buling if you heard anything at home that's usually that's usually the first thing before the investigate usually call the parent and say an incident happened this is what's going on we're going to do an investigation that's I think maybe by suggesting I think we're implicitly assuming that the children will not read student rights protections and Sport services available which is understandable but you know in the case that they actually want to make use of these things I think they should be provided them before an investigation takes place there's like a notice isue yeah I'm not disagreeing with that I just like I said I I I can't tell how many times I've seen it's the that's the wrong person to be providing the literature to is what I'm saying they don't have those rights even if they're the wrong person right like so they can be notice of those person apply to in this instance because they're gonna apply to them they're student of the district so I don't hurs that the wrong person gets it as long as when we do figure it out then that person gets it as as soon as you catch on or something the purpose is more educational is what you're saying notice and education I would air on the side of giving people lots of notice so that you don't have to go back and redo things what if they could say they didn't have do process they weren't what if like the principal shall ensure that all students involved in alleged bullying harassment or intimidation cases are provided with written copies because then like you said after you investigated it could have been the roles had been reverse and if you only gave the one the rights and you gave it to the wrong kid and this one should have had it I will say the only the only thing about that I would not be comfortable with is that if a student says Hey so and so is bullying me and then so and so gets called down and given a bunch of notification about their rights then it's like oh I'm being investigated for bullying whereas depending on the nature of the investigation the AP or principal might want to weigh a day see what they do in class right see see what happens ask the teachers to look into it before letting the kid know that like oh someone made a report against them right or if the report's anonymous right they don't want it to be too obvious like oh okay oh I just and and and the purpose of this step is to ensure that a potential victim is being taken care of right like that's what the purpose of this is and I think that we need to keep that Focus because so I just changed it different keeping it in the same spot the principal shall assure a student who been allegedly B that has been allegedly bullied harassed or intimidated provide a written copy of student rights protections and support services available to the student and and I think I'm G to take that make this complete yeah basically take out the at the time of student reports yeah and the principal shall notify the students parents or Guardians of the suspected incident of harass and intimidation bullying oops okay then it brings us down to the one so we're taking out the design though because we're just going with the principal umbrella yes please does this counter six explain what that means are you talking about fura and the findings of the investigation oh we my comment uh yeah so I guess I the I I started out with like does this need to be defined more but then it just as I was reading through it it was saying well you uh you have to go and make sure that uh the involved students to also be informed but then you spend the next two paragraphs well at least the next six paragraph they're essentially saying all the things you cannot say so it was kind of confusing to me um because I it's like you know it's right like reading a top secret government report where 90% of the stuff is blanked out um and I I don't know it it it was just more of a what section we on I'm sorry five and six I like that L because I mean it's important that parents are obviously being told hey we investigated this is you know the events that occurred um students students involved have been provided with some kind of consequence you know whatever right I think six is referring to the fact that like you know they don't want people to you know make a Wall of Shame of everyone who's been suspended right they don't want people to publicize you know XYZ thing that's like different than I think five is what you're saying you got to tell everybody but you got to make sure you follow their rights I'm looking at six and I think six is more about like who we're giving to outside of the parents well it says yeah restrictions establ by on disclosure person yeah oh I assumed it was about no they're they're talking about two different audiences one five is the audience of the parent and those involved and then six is the like storing of documents in the school community and the school officials and law enforcement yeah exactly so I don't think they contradict because I think that they're addressing two separate things yeah okay um I did put um oh I don't I see your comment Nicole and I feel like almost I would assume that we wouldn't like pass them off to District they would stay at the school but I thought District was an umbrella I wasn't sure I was like well why would you want to go to your own system and find it inste of call District yeah it should be the district the district the one that's suppos to correct my um oh is that your comment or my comment um did we both comment on the same thing yeah we did okay uh let's answer your comment because it directly matches aligned to mine yeah so um and Katie we may need to help with this one so it says documentation related to reported baying harassment or intimidation and subsequent investigation shall be maintained by the district for not less than six years and my question is is that like I don't know where that number came from yeah because and my question was is this align to Legal expectations for maintaining documents um because it doesn't even align to the federal requirement for keeping special ed records when a kid leaves the district yeah which is now only years to the aella requirements yeah it just seems very like a random number and I had said could we and mine was what's the purpose of this slash do we want to consider a modified timeline like one year after the students involved it might have it might have had to do with the statute of limitations yeah I was going to say I think but felonies is seven years and then I see sexual harassment is 300 days see so six is just feels like a random number something wrong but thing is like um yeah I don't because I think you're able to like create your own retention schedule for like C certain kinds of check policy and see what else is six years is yeah I mean we have state requires us to keep permanent the permanent whatever put card for in perpetuity yeah like forever required Student Records it looks like six years this is the only policy that requires us to keep documents for six even special ed records are only five years after the child leaves the district I don't think it no that doesn't make sense I was I wonder if they were doing like loose math it's like well if you keep them for six years they would have been like off our campus by then but that doesn't really make sense then my question is why why these records is supposed to in the other disciplinary records well and yeah I think you have a lot of we have a lot of this stuff online as well so like this like Synergy keeps student recommend like required yes thank you um so it's kind of unnecessary because I when I'm reading this I'm thinking of we have binders with every single student statement like stapled with a cover sheet and we're we've been keeping the past three years because I've been there for three years but like I don't even know where you would store six years I mean I'm just gonna say they don't binders binders and binders of statements already well and and we don't require this for any other disciplinary records why are these records like so special that they that were required to keep them for a specific period of time I feel like one year Beyond when the student is enrolled is probably that's what I was thinking maximum that would be reasonable kid goes to high school give it for a year just in case anything weird happens after that the high school has had a year to establish anything yeah my hunch would be because of the transientness of our district like if they're a fourth grader and then they leave and then they come back in sixth grade oh yeah actually that's yeah I just think but if you do like one year or two years after the incident occurred then that would be very easy for like the I'm again I'm assuming people are doing similarly to how we're doing it at monov Vista but that would be very easy to be like these are my binders from 2017 toss um you know what I mean I just I feel like at what point is it no longer necessary to keep two years after the in the invest the incident the investigation records yeah I don't know six just seems like a lot um yeah it does I essentially that would mean that the kid be still in the school or she that it would have been in second grade that they did something six years ago so why don't we do this well she looks for that do we want to I just I'm for well I'm going to do a comment do you want to give like a quick what would be your vote for this and then we'll see I I think two years after the incident yeah I think two years is fine I I just think that unless we're doing that for all disciplinary investigations I still don't understand why we're doing something special for these my only thing in terms of recordkeeping so help me understand why that's important I think because bullying requires a pattern of behavior oh yeah and so if a student for example let's say a student is is really seriously bullying someone they get suspended or whatever they stop and then in a year or two they pick it up on that same person you'd want those documents available to demonstrate oh they have actually been bullying this person on and off for years if if that stuff's properly documented in the adjudication stuff within Synergy in the discipline stuff in Synergy it would all be there that would it be my thing about keeping it is um we have had times where um we've had a high schooler like continue to harass the same student when they were in high school and then they've the families have reached out and have asked like do you have that information and well we did one time have the police reach out about do you have anything about these two kids struggling so that's the only time that I've actually like seen in practice that we needed the statements themselves because that's what we don't put in there we don't scan every noted statement um yeah I was going to say because all the actual docu like the student reports are not going to be in Synergy like basically only is going to be Synergy is bullying suspension actually it won't even say who the victim would be poten it does it just won't on their discipline record when you pull it down but we do collect that data when you put it in because you have to put the victims so okay I'm gonna put two years or not at all and then we move on how's that I'm anything makes it seem like so for seven I just wanted to know what information are we it's not very clear what we're disseminating are we disseminating says governing board policies inant reporting support services and student rights okay so if that is well that's just the procedure of giving those things out but then in C it says be posted in each classroom and like we can't possibly we'd be wallpapering classrooms so I've seen School I've seen school districts actually follow their policy that do this where they have in each classroom they have a poster which basically outlines the reporting um policy they don't they don't have like just the governing board policies printed out usually might say per policy XYZ the reporting like protocol um numbers with Support Services like often see like here's a help line you can call like a suicide help line or something similar right for students who are being harassed right and here are your rights as a student regarding ping and it's just all in one nice little poster kind like stuff that they have breakthough yep well because the common areas Mak sense to me in the classrooms I just and it's just white noise at that point I I strongly disagree because I think that I mean it's whatever teachers do with it right I mean I have stuff in my classroom like I don't know my most used poster in my classroom is probably the schedule right kids take their because relevant to their lives every single day but it's relevant to their life every single day yeah but I if I per like if teachers make an effort to say hey if bullying is an issue right let's refer to the poster let's look at this it doesn't have to be like it can literally be something like so an example I can site from the last one I saw like a high school I did a training at um it was like a picture of like a sad child and it was like if you're being bullied per policy XYZ go to the principal's office at XYZ times to report the instances of bullying and included like some phone numbers you can call for emotional it's like and I think they also have them in the bathrooms um I don't have a problem with the common areas I think I do I was like posted in the classroom with all the stuff the teacher already putting in it feels like it's just going to end up being like a trashed poster after like a week um so that was my only thing I don't care if you want it in every classroom I'm fine with that um I just wanted to make sure like what does that actually mean because if it's governing board policies that feels like to me we're not clarifying that it's only jic that sounds like all of them if it's incident reporting that's going to be like that's another I it just seems it seems like a lot like and proactive and reactive services like what can our first graders access that's something should be in their classroom every day that's all I was saying so it might be the pragmatics of it that doesn't need to be discussed here but as a principal or an assistant principal or even a classroom teacher I think this needs to be much clearer about what people have in their rooms well first I would change the word will to may may because that way we can leave it up to the superintendent and whoever is working on it on his behalf to figure out the details of what that information is and I will also say that to me this is no different than we have map emergency evacuation maps in every room like I meany how big wait there's nothing about how big this poster like one teeny page fine but then that's not you know what I mean like the emergency map I think also is like if you're not familiar with the I don't know I just feel like I feel like that's an excessive amount of things to have in the classroom when and you know because schools have like their own their own expectation posters that they have their own voice volumes their the content we require them to have on there yeah Y and students might be afraid of seeking out that information in a public space yeah I think again it's like it's one of those things where it's like I think bullying is a pretty big like cultural issue in our schools like I think a lot of our schools have a culture kids are pretty mean they're pretty they tend to bully each other like the policy is much more serious and and um strict than how I think things are implemented in our schools um and I think it would make perfect sense to me to have some stuff up in classrooms yeah and I could see from like a students's perspective if you're sitting there and you're in class and you've been you know you're scared because you know there's the bully and like looking around you're not paying attention and you see the poster like the bully post they're like oh okay that's something they could do me think about that like realistically that's that is probably where students are going to see and and take in that information rather than comment different if it's like a bullying and like go see the principal at this time I think that makes more sense when I'm reading this and I maybe I'm reading it incorrectly I'm thinking that we literally telling people to print this out and put it in your classrooms and I'm saying that's not like if it's some way like may include or like something like that I we change will to May that's fine sh or yeah so it's not so they're defin so he's definitely going to establish procedures but we don't necessarily know what all that information might be and like what Support Services proactive and reactive besides Southwest Behavioral does that comes to your mind I mean that is a support service that I mean people we want students to be aware it's like they have access to and then this same with sorry I'm nitpicking I don't actually care this feels like a lot let's wait till we decide what it's supposed to look pragmatically and we want to leave that big because over the years contct yeah okay um so back to posting in each classroom wait hold my what am I trying to get you question marked it were you question marking my comment or you another comment no it was probably that I got a question mark there by the superintendent shall establish but I'm like wait is should it be numbered should it be that it was confused why it's just hanging out there by itself after d between DNA is that supposed to be oh I think it's because it's it's the two different audiences so they shall establish procedures for the dissemination of information to students pars and Guardians and then but we can certainly number it for clarification purposes not a big deal so change that to Aid and then change yeah those numbers should probably have periods after is [Music] this okay when you format this just know Alan that they're not actually bullets they're just literally numbers people wrote in trying to do like the bullet numbering yeah it's okay yeah don't I I'll clean it up okay so this is actually eight it's like jumping around shift tab thank you it's okay that's nice okay it's okay I'll I'll reum it when I clean it up thank you James next one for nine or new nine or first nine um so it's just a question information will be provided to staff me members at the beginning of each instructional year is that essentially professional development or is that just like in the form of like a those modules that everybody takes at the beginning of the year yeah that was kind of mine like information regarding what well I think that this this statement is actually continuation of what's now number eight so in terms in terms of content Nial and then uh I I mean currently it's whatever those modules it's part of those modules but and if it's not then I don't know let the superintendent figure out how it gets presented but so maybe combine that sentence with what says up at but I believe it's meant to be like the modules or before the modules when Susan Lugo would do her tour right I was gonna say I don't think those are in the modules things that we click through like with like I know blood hazards those sorts of things I don't think it's in there so I just I took away the nine and put the information listed above will be provided to the staff members at the beginning of each instructional year and on the first day of employment and I imagin how the information is disseminated whether it's a training or a handbook it's been like intentionally left B probably make more sense just to fill that sentence up the problem is well yeah the reason I didn't do that is because you see how it says but not limited to that's just indicating that this is a list so you'd be basically putting this information in between the sentence and its own list but I could you could do the information superintendent doeses anyone have any suggestions about where you would like to put where where are we at now uh just confirming her sentiment on eight and the last sentence of eight if it's placing the rights see this Mak the superintendent shall establish comma and provide to the staff at the beginning of each instructional year or at the first of Department employees comma the semination of information can I share share with you how I'm reading it and see if we're on the same one yeah so I see the superintendent shall establish procedures for the dissemination of information to our employees including a b c d and e the information listed above ABCDE will be provided to the staff members at the beginning of each year instructional year and at the first day of employment for new employees yeah yeah yeah I think just I think when it was broken up like we had a nine there and it didn't make much sense yeah okay how do you feel now oh the the writer in me wants to keep playing with it so I figure it out but no all right um you're the next comment too on the next one so here yeah so establish procedures protect the health blah blah blah should it do we need to specify on campus as a result of bullying it because if a a kid gets beat up after school we need to have procedures that say what what or School sponsored activities like on a field trip like that's not on campus like so and our discipline policy is already broadly specified that all that our discipline stuff incompasses all those different types of school related environments okay um Katie why did you want something less harsh for false reporting sorry j right yeah paragraph numbered 11 I mean I agree proba should be exposion I mean I think I mean I I just I crossed out up to an including suspension or expulsion in response to Katie's comment who we find something less harsher basically all it says is if you're filing false reports could be could result in disciplinary action which we've already defined as a part of of harassment anyway so it's just it's repetitive at that point okay so take this out wiing out I would it might be easier for Alan if you leave or whoever's doing this I wouldn't delete things ever I would probably just draw lines through them like that yeah it's F yeah easier but especially if I'm end up doing track changes leave L it's not like where did it yeah it's going to be a mess doing that because how this is because we've been doing this yeah I know so never mind it's fine um my question on number 12 is um oh so I was going to say for 12 Allan to your question like when would bullying ever be a violation of the law so I mean an example I'll give you is like sexual harassment is very common like pulling someone's pants down in public or touching them inappropriately as a form of sexual harassment might be done in the vein of at school in the vein of bullying um but in terms of like the law would just be considered like straight up sexual harassment sexual assult this is more this requires more than any than the law requires right so like this policy says law enforcement authorities shall be notified anytime the district officials has a have a reasonable belief that an incidence of bullying is violation of law the law doesn't require that it allows you in these instances unless it's one of the unless the bullying involved one of the mandatory reporting criminal offenses then there's no reason that it should be sha so I don't think we should have sha is really kind of my concern can we change that to May yeah and then I was wondering and it might be a Katy question if maybe as we talked about this being like under the umbrella of harassment if we want to change the bullying to harassment I think that also kind of clarifies it I kind of remember that conversation but my brain is bullying harassment or intimidation we just make it that instead of just bullying yeah because I think you're right they don't have like a bullying law but there definitely is laws regarding harass and that's my point there is no bullying law so if we put bullying ever sexual harassment of your bullying is that you're threatening someone in a way that like involves a weapon or you know I mean all these things well right and then it's a different right it becomes a different thing still coming from the bully it's I think I think that the the spirit of this is saying that well just because this is bullying doesn't mean that it's not also a separate thing that is against the law right but that's but that's not what it's not what it says because it says the bullying is a violation of the law yeah which that was my problem with so whatever they did as the bullying yeah like like for example if you sexually harass someone as a way of bullying them it's saying that's they're not just going to be punished for bullying right they're saying that hey you did something super illegal and we may need to know yeah I I I understand that the wording here doesn't say that it it it's it it the way this is worded is the B the act of bullying itself it becomes it's it's a violation of I think the word the incidence is what is saying so the incidence involves whatever action was the bullying bullying isn't an action right it's some specific conduct so the incidence is the conduct and so what I'm saying is the conduct could be things that aren't required by law to be reported to law enforcement and that's why I didn't like sh because all the other thing that's a weird concern here is if somebody's like under the age of them even willing to prosecute in delinquency Court I mean are you gonna this would require you to like report a 5-year-old to law enforcement like that's not they're going to be like what okay um I would I would normally suggest removing this but I feel like it's I think it would be nice to have in for principal I've often heard principes or school officials just in my life also just be like well you know we aren't really allowed to notify the police you're welcome to go call the police or whatever so it would be nice to have something in school Poli be like hey this student actually violated the law i' really prefer you you you know took that up for them assaulting my child obviously the list of mandatory reporting things are a little extreme if those were the types of bullying conduct like our sin or like something homicide is also in our Synergy system I mean you'd be surprised that's true so I just had a I just had a question that's kind of related to that uh in terms of like because maybe notified how um because we're always talking about standardization right I I I the first thing that came to my mind is what are the qualifications and things that this would be something that we would notify or not because it's it it's already kind of a tenuous conversation to begin with I think this is something that would be played out in the behavior Matrix right so for example in the AP Behavior Matrix I mean it would be the case that let's say arson as an act of bullying right is you know something that all the aps across all the schools should feel comfortable calling law enforcement about or whatever at that's just a silly example but I think that is up to like implementation to figure out how to standardize it's impossible and policy though that specifically addresses or just talk about man there was I'll think there was something I would just appreciate guidance on that because sometimes it's I think the issue is it's not black it's not black or white it's going to be so nuanced on the aggravating and mitigating factors that I don't think that there is anything beyond what the AP Matrix is and even still they won't be exactly the same and some parents are very passionate about that stuff and I would not I would feel uncomfortable about having a conversation with somebody if they came to me this with this policy and and lobbied for it and I didn't have guidance in terms of well this is when you do it this is when you don't do it I think there's extreme situations like like what he's referring to but I I think a chunk of them are nuanced so like the only super black and white are like what I'm talking about which is the so and that's spelled out in the originaly that one just explicitly says when law enforcement shall be notified of other than that that's where the I don't know if there's like a right there's not really a right answer it also EV and flow based on who's the superintendent who's on the board what everybody's expectations are yeah but I do agree with Daniel that I think that keeping something about at some point law enforcement will be unnotified um when it meets that threshold should be in there because there have been a lot of times where we've had a lot of times where parents want us to call and it does not rise to that level and just to be clear definitely times where I'm like we we need a yeah and just to be clear I don't disagree with it I would just like some guidance on parameters I think that's something to bring up when is there a regulation on those of this or no well we were just talking about how this particular policy the regulation below is exact copies that's right you were saying yeah so no there's not that's the only thing I could think of if there was something in regulation that then directed the superintendent but a lot of that's already in I me it talked about with super so I'm also recommending some word changing in there that you may see that instead of it's saying an incidence of bullying that says the behavior resulting in bullying so that we know what we're actually talking about because an incidence of bullying is an event yeah yeah it's not the actual behavior and so I would feel more comfortable with that we at least have a sense of what it's not the bullying itself it's the behavior that resulted that we're caps encapsulating under bullying okay I'm good with what you changed and then to Katie's original comment why don't we make that part of our governing board presentation that um here when does the governing board think that that should be an issue and that could be kind of because you're sorry your comment is really going off of like what's the board's sentiment towards that so really I think the best thing for us to do is just to like Point them in the direction of this and say what is your sentiment here exactly now about the hanging stuff you all did see this one the EV the what so jic K is the actual to be displayed in school buildings and student handbooks so it's like an actual thing we haven't done any of the I know you haven't done that but maybe it would answer that's the right yes that is actually very helpful thank you so can you repeat that there's jic k- is like the actual document that they're saying should be displayed and it's just because it's falling below okay yeah okay that makes more sense clarify that okay thank you all right so I'm just gonna check mark everybody's below ktie I gotta do and then I think we're done no y we never talked about the opening paragraphs for J CK either just saying I can't find j i c k e d is that what you said EB oh EB okay ultimately the top paragraph is like pretty it's really just like a synopsis of well you see it in the comment can we volunteer can some can we just take a volunteer to go ahead and give their first stab at writing that and like doing comments and then we come back and we look at it as opposed to like a paragraph by paragraph check that be okay with everybody only because it's really not changing and it's not changing anything it's basically just summarizing like now picking someone to do the paragraphs and then we call it unless everything else talk about yeah I think do you want even want to do that outside of here or like right now no no let's do it side of here um but just having one person do it like since Alan you're already cleaning them up if you want I can do these ones send it to you you can do it well I mean you and are cleaning doing clean up together so we can work on all that together okay we if everybody's okay with us considering a part of cleanup and then because we all have to go all the clean up stuff anyway what are the what are you cleaning up the top page the very first page the paragraphs before definitions that kind of share what the vibe of the district is ultimately we're going to try to make sure that it best matches what we've gone through as a team oh Goa which we yeah which we never went back to got it is that also gonna include we can't have three of us working on oh is that also going to include the first uh the parts that we up at the top that you put up there the parts that are we going to do that as a group too I'm talking about just those four paragraphs so the only parts that are left that we are not saying we would work on is including hate speech speech in the section got it I'm happy to discuss that with Alan and give you guys the best stab but it does seem like a broader conversation because it's like the creation of something yeah so I assumed we would not do that um just a comment I did upload JK and JKD went highlighted stuff so was like green was you can do something or red is like one thing say shall or something and then I put a couple comments most part it's like super just is what it is the statute so basically there's not a lot we can do with JKD and that's okay yeah it's just good to know okay the only thing I put in there was JK e and maybe even on the JK D like I was hoping that there could be something that's like um which looking at com there like I would like ex members just like theion thing I don't know put it's like loading very very slowly you put it in the first paragraph about your statements You' like Yeah Yeah just something about I I don't want to be redundant but more like uh let's just like use this sparing expelling okay people in kindergarten through fourth grade well I mean the revised statutes spell all of that out well I mean like because it's still shall though right so it's like must comply so even if you did all this it's May right May out of school suspend or expel right corre so what I'm saying is I want a paragraph before that that even says like even like we should only well I would even argue that the statement that says a recommendation to expel shall be by the superintendent should not be the opening paragraph yeah oh yeah and I also it should actually this should be this should there should be more of a process flow yeah so maybe just like here's the considerations under which it could be done and then if it need to be done yeah I just like to compliment you Ellen this I love this little checklist this is really cool thank you for doing that sure sorry a little off task but I was looking at I was like that's really neat do I got sick and I had something to do or something or something hope you're feeling better so yes the K4 stuff all changed and we did address the K4 stuff did change and we did address that in the in the in whichever one is the other in JK um and and we need to make sure that it's all aligned in these in these in both expulsion and suspension see this is why but I we needed to talk about this more before we started making in this one there's some of these weird ones where I'm wondering like the option were they supposed to pick one thought the same thing so there's a couple sections like that where I'm like oh lot slpp stuff can I make a recommendation for the meeting to wrap up but also no no you're good so Alan Allan and I are gonna take a stab at fixing up J jik so that would be something we would need to do the hate speech thing is still on the agenda agenda and then for the next agenda it would be JK and JK D the suspension exposion ones that she's been working on but my Wonder is do you want to go and align those first and then people see what's left because if they if any of us and then clean it up so we don't have to re rehash discussions we already had think so yeah that that will work um because we're gonna need to go over all the all the rewrites anyway clean up anyway at our next meeting so that we so there'll be nothing to send the attorney in the morning but yeah next Tuesday whatever so then so we have another meeting on the 30th no here you're just an ex officio you no power so the meeting um so the next meeting is on the 30th we focus on the cleanup we review the vibe paragraphs for for jic by the 30th do you think you'd have JK JKD and JK aligned so that people could review it after that maybe I don't know I will do my best to have it done I feel like asking you to do it before that though that's very unreasonable so well before that it's next Tuesday I know that's why I was trying to be nice L of time so long story short nobody look at JK the exposion and suspension specific ones because we don't know when he'll get to it but when you do get to it can you send that out yes he created that amazing checklist Allan can do no wrong and then so don't look at it don't look at it until you get like an email from My Eyes Are CL Alan or Hilda maybe yeah thank thank you Daniel yes you'll get an email from Hilda to look at those ones that he has ready to go so nobody really has any homework other than come to community council Katie does what is it oh that one question thing he asked you about okay commity Council I don't remember hold on can you write that down can you put that Daniel won't be I sent you um something on jic do you know um I don't know if uh well does anybody know when this presentation is in community council is it at the beginning the middle the end I don't know that yet because there's a good chance I might be coming late next Tuesday no no no for Thursday because they have the softball games and football games they're supposed to end at 5:30 but they're supposed to end at 5:30 but they usually don't where is Community Council no the Empire does and in fact that's been kind of a point of convention sometimes because some Empires and so you'll come to this one Empires will kind of Wiggle some more time out of it and it's caused tension yeah people take that stuff real seriously if I was the coach and I was winning it' be like James 5:30 it's you know yeah no no one said that I would do it if somebody told me that like yeah it's 5:30 let's go but no one is actually said that you know coach G he's real like diplomatic about stuff okay so can but he's the one that told me afterwards he's like that guy went a little bit trying so hard jened sorry sorry I got distracted I don't know if you do it or I do it uh no I I can do it okay go why do you need a motion from us a motion to adjourn yes I would like to entertain a motion to adjourn from somebody please motion to adjourn Mee oh I can do that oh okay all right all those in favor hi motion passes meeting adjourned thank

e e e I'll show you later good evening I'd like to welcome you all to our uh Tuesday April 23rd 2024 um Gilbert Public Schools regular board meeting um call it to order we will start with our moment of silence followed by the Pledge of Allegiance led by Chad Thompson thank you Mrs Wilson could you please do the roll call Mr Chad Thompson here Miss Lori wood here Miss Sheila ug jetti here miss Jill humph here miss Ronda paage here Madame President all board members are present you have a quorum thank you Mrs Wilson we'll now move to 3.01 approval of the agenda do I hear a motion so moved thank you Mrs paig uh second I'll second thank you Mrs wood it's been moved and seconded that we approve the agenda as presented all those in favor please signify by saying I I I so on a -0 vote we have approved the agenda we'll now move to uh 4.01 superintendent's recognition Awards Dr McCord thank you Madame President govering board members if you join me in front of the Das for this evening's Awards good evening good evening good evening there you go thanks for being excited woo well tonight we're going to recognize a group of people and then some individuals but um the first group that I want to recognize is a group of our students who belong and have been selected to be a part of the Gilbert sister cities could I have those students please come up I see three of you there's four right yeah yeah okay well we hope for the best then all right so I don't know your name but I'm going to find out what is your name Sydney out and where do you go to school Gilbert High School what grade uh 11 11th grade so here's some things that I read about you yce correct Sydney you like to swim competitively you participate in several skill building camps and you volunteer for various organizations you also serve as an ambassador for Life smart education and you enjoy listening to music and playing dndd with friends what's D and D Dungeons and Dragons that started when I was a kid just so you know um once she graduates you plan to pursue a degree in forensic science and forensic psychology ladies and gentlemen Miss y please give her a hand and you are Kalani George George where do you go to school Campo Verde 11th Leilani or kaani right with a K okay you participate many activities including volunteering with both Key Club and biomed science club Girl Scouts and his oh this is good she's a third degree black belt you going to show us a little something no not not on me Mr Macintosh come up here no oh wow that's pretty good um in Taekwondo right okay After High School you plan to pursue a career in cyto genetics is that right what what's that just genetics and genes how they passed on I didn't know if something new was created you know before we started this board meeting kaani George congratulations on being part of sister [Applause] cities and last but not least Claire Hall and I go to Gilbert High School and I'm in 11th grade Claire well let's see what they say about Claire are you ready Claire I didn't make any of this up did I guys no that's facts all facts all right Claire's involved with the as is it the Aesthetics program at evit and her school's giving closet outside school she volunteers with organizations such as St M St Mary's Food Bank and Feed My Starving Children any idea what you want to do once we uh let you walk across the stage and get your diploma wish I knew but maybe something to do with Aesthetics but I'm not 100% sure explain what Aesthetics so it's mostly skin care and like the beautification of the skin and everything to do skin care like wow congratulations these and we have one more student and that is Kelly Conway who attends Highland High uh she's involved in uh Tech theater and founded the art Club at her school she's also volunteers with her church youth group she also has a holiday pop orn and hot chocolate business donating all earnings to the Make A Wish Foundation each year these are the only students usually there's a lot of applicants they pick students from uh school districts from around the East Valley that touch Gilbert of course so Chandler Higley all the students that they chose this year came from Gilbert public schools and I think you guys can see why so please give them a hand and congratulate them well done if you guys would shake hands with the board and then we'll take a picture congratulations to the middle around you one more [Applause] thank next let's talk about sand volleyball all right is Kylie Alexander here come on over Kylie Alexander give her a [Applause] good evening how are you good how about you I'm I'm good doing all right um you go to Desert Ridge High what grade are you in you're a senior senior ready to graduate any plans on what you're going to do after graduation yeah I'm going to go to ASU go to ASU go Devils woo all right sorry U OFA folks um so you're here tonight because you hold a record right for the AIA will you please tell everybody what that record is um 52 wins 52 you personally how does that happen how do you personally have 52 win um well I played the one spot since freshman year and went undefeated most seasons and that is the most by any sand volleyball player in the state of Arizona and um where's Co coach at coach not here no but this is the athletic director right there that's Kevin Swan give him a hand for all the support KY we think it is important that we not just recognize academics or Athletics but we also recognize people who truly put forth a lot of extra effort in whatever they do and it's obvious that you're that type of person so we expect great things out of you not just on the sand volleyball but also in life so congratulations to you we're very very proud of you one more time [Applause] for oh wait hold on can I throw detail I'm just the superintendent it's my show but Kevin wants to say a few words go ahead can I throw something yes so Luchi is going to ASU to play beach volleyball next year um one really cool piece of this story is her freshman at sophomore year her partner the the her ones partner was um Caprice Lorenzo and so she played with Capri her freshman and sophomore year and Junior and Senior year she plays with Natalie Lorenzo Capri's little sister so it's been like a family literally the whole time and Capri is off playing beach volleyball at the University of Hawaii right now and as we said Luchi um as she goes by her middle name Luchi is going to ASU to play beach volleyball and continue her career there so yeah 52 wins in those four years the most ever by an individual in the state of Arizona pretty impressive stuff thank you for adding [Applause] that Thompson [Applause] can I have Payton Gibby up here Hi pton how are you tonight I'm do good how are you I'm great did you did you have you met my replacement over there Mr Kevin Swan he's going to sit in my chair the rest of the night I'm going to sit out here it's going to be great so pton you're a golfer at uh Camp over day high school what grade are you in I'm a senior this year a senior what do you plan on doing next year um I'm going to Fort leis College it's in Durango Colorado to study business management and to play division into golf hand is Mr Blackburn here no okay um Tori singer no okay just just checking I don't want to leave anybody out so she's just not a golfer let me kind of explain and read this to you camp overie High School senior pton Gibby took the field March 27th at the LPGA for Championship pram presented by KCC she earned a spot in the tournament's pram having paired with LPGA player Megan Kang who is number 13 in the Rolex women's world golf rankings Payton has proved to be an exceptional golfer having competed in the AIA High School State Championship golf tournament in each of her four High School Seasons so I've been to PG I've been to LPGA can you hear me there people in the back cutting me off they're like we're done with you um and I I got to say you they're exciting from a spectator's point of view can you tell us how what the experiences were about for you there you go oh um I think it was just honestly like a really amazing opportunity to get to play like alongside professionals but it was a good learning experience it was definitely nerve-wracking but but they made it pretty um easygoing and like light so it was fun yeah I had a good time so how do you mind if I ask how old you are yeah you're never supposed to ask a woman how old they are how old are you I'm 17 years old 17 and you were probably playing with some professionals that are probably a little bit older than you what did you notice in terms of skill level between you and the people you were playing with they're definitely a lot better than I am I knew that see as a reporter you always ask the questions you know the answers to but and and I assume that but did you did you get any tips or anything that you can take to the golf course again when you go out by yourself yeah definitely a lot um with like nerves and stuff like that like they helped with that so yeah big part of game mental right well can you give Miss Gibby a hand and congrat at her if you'd shake the hands of the board we'll take a picture uh you guys have gotten to witness students that truly represent Gilbert public schools in the very best way possible so please give everybody a hand for being here tonight the Chad conratulations ladies and gentlemen that concludes my recognitions for this evening thank you wow thank you Dr McCord you're not not off the hook yet superintendent report 5.01 thank you madam president govering board members I'd like to recognize a few people that are here tonight representing different programs that we have in Gilbert public schools first I would i' like to recognize from superintendent student Senate Mr Adam Moon please stand up Adam you're a senior this year ready to graduate oh yeah ah thank you for being here we've H we've had the pleasure of being with Adam for the last couple years and I got to tell you what um being with Adam and his colleagues on the superintendent student Senate they they truly put smiles on my face so thank you for what you do Adam appreciate it and then next in the back left of the seating thought they could hide but they can't they're part of our Aspire program these individuals are uh possibly looking at uh going into Administration one day and we have an Aspire program that kind of takes him through what that would look like in real life and so if I could have miss Patricia Shores and Mr Marcus H please stand they both work at Highland High School and our instructional coaches and do a phenomenal job so thank you guys for being here tonight okay good evening and thank you to everybody for joining us this is support staff appreciation week I want to thank all of our support staff for everything they do for our students and each other on a daily basis you are an integral part of our success and we could not accomplish all the needs that all that needs to be done without you we truly depend on your skills and your heart and we thank you so have a great week Gilbert Public Schools was voted the best communities for music education for the fifth consecutive year GPS has been honored with the best communities for music education designation from n which is the National Association of Music Merchants foundation for its outstanding commitment to music education the best community communities for music education designation is awarded to districts that demonstrate outstanding achievement in efforts to provide music access and education to all students to qualify for this award GPS answered detailed questions about funding graduation requirements use music class participation instruction time facilities support for the music program and Community Music making programs responses were responses were verified by officials and reviewed by the music Research Institute at the University of Kansas and once again 5 years in a row Gilbert Public Schools nailed it so congratulations to all of our music programs uh Campo verie held Jazz alamode Friday night this Friday evening I had the pleasure of attending a jazz concert at Campo ver in their cafeteria again the the title was Jazz Alam mode and we were treated to some extra extraordinary sounds from our students and some dessert and I can honestly say that it was one of the most entertaining and enjoyable evenings I've had in a very very long time so thank you for Campo and Mr kak for inviting uh us as well as providing uh just some great great entertainment by some very special students so we thank you this Friday at 4:30 p.m.

e e e absolutely no no three minute like quiet that normally happens today I'd be like I to be authoritative today all right it is now 7M Tuesday April 23rd 2024 and I call this meeting of the Board of Education to order Cindy would you please call the rooll here here hilber present sliger present Meadows present Gonzalez Thomas present arand here next we Le the Pledge of Allegiance and since I did not call on give anyone heads up I will do it myself so I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all thank you Tom are there any items to add to the agenda uh potentially under consent which we have language for you later later okay thank you so we'll address those as we come along yep okay all right celebrating successes so last month we announced bavia had received the best communities for music education award from naam for the 10th time so congrats here to share some of this amazing musical Talent with us are two RMS flautists Ronnie worth and Lily Cook here to introduce them this evening is music educator Fine Arts coordinator and activities director RMS man we all know and love Keith OS bath hello thank you for allowing us to be here tonight um Ronnie and Lily are two fabulous flsts uh Lily is an eighth grade student and Ronnie is a seventh grade student and they're part of our larger small Ensemble club which meets weekly on Friday mornings at 7 a.m.

okay testing one two testing one two testing one two e e e okay I would like to call this meeting to order today is the 23rd of April 2024 at 6:30 p.m.

we will hold our annual employee of the year celebration this year will be held at Highland High School in their Auditorium and we look forward to honoring our teachers support staff and administrators and the Gilbert Education Foundation scholarship in Varsity letter night will be held tomorrow Wednesday April 24th from 7:30 to 9:00 p.m.

bright and early um and at small Ensemble Club the students organize themselves in groups of two to five students sometimes same instrumentation sometimes mixed instrumentation and they perform for both school events and community events like this so we're very excited to debut our first uh Ensemble and they're going to be performing theme from The New World Symphony by anonine dvorac [Music] all [Music] [Applause] thank you very much that was amazing thank you let's make a habit of that [Laughter] yeah all right X says public comments do we have any public comments for today we do not okay we do not so I will spare everyone the pain of me reading all of this but um I will just say welcome to the board of meeting board of education wishes to address did you form yeah I'm that's why I'm reading the part but if you want to go ahead a form well while you're doing that I'll read this part so that you can catch up on it and then we'll have you come up so welcome to the meeting of the Board of Education if anyone wishes to address the board this evening please see our recording secretary to submit a form for addressing the board please put your full name and address on the form in general the board will not answer questions or engage in dialogue during public comment this does not being we do not take your concerns or comments seriously the board values active Community participation in the district's Endeavors and encourages people to engage with the district using the appropriate channels and systems designed with your input in mind board members are not involved in the day-to-day operations the district and cannot engage in District business individually if you have specific questions or would like to further engage with the district you may submit your question questions using the link on the website and an appropriate staff member will communicate with you our BPS 101 Communications manager Holly dechman will now explain the procedures for public comment and call up the speakers James um you'll be called up in order of submission we've just received yours you'll be ready to go you'll have a three minute timer there the amount of time is design designated for your public comment I will put a three minute timer up on the board for you to M manage your time while you're up there additionally if there's anyone that has additional comments you can see Cindy Rodriguez to submit those written comments at any time please conduct yourself with Civility and respect towards all in the room thank you this is James Donovan welcome James good evening um I'm just calling or excuse me I'm just um here to make a comment about on April 19th apparently there was a walk out by students at Pavia public high school um in in order to promote gun control and I believe that this is political they were allowed to leave school early which I don't think is appropriate to be engaging in to allowing political actions like that um I think it as you can see by the news that that sorts of that sort of thing gets out of hand pretty quickly um especially since it was on April 19th does anybody in this room know what the significance of April 19th is anniversary H col no no I believe that was the 20th um April 19th was Lexington and Concord that was the spark that started our American Revolution it's when uh King George sent general Gage to confiscate the weapons from the militia like the group that Mel Gibson played in that movie The Patriot that was the spark to our country and I find it odd that someone named Vicky Davidson a Geneva committee person po reposted I don't even know if this is legal but the entire article I think it's from The Chronicle um basically publicizing that event as well anyway I just thought with our student um reading uh reading proficiency levels at 42% that I would think that we would want to use every minute of the day to get those numbers up anyway that's all I had uh thank you for your time thank you thank you all right next is uh BPS Partners Todd good evening everyone um first off I have uh several things I'm going to go through tonight but first off um I am going to call somebody up to the podium with me because I would like him to kind of share in the Limelight in front of all of you for a second so I'm going to call Jake wyth up to join me up here and the reason I'm calling Jake up is that he is uh a nominee for Kane County teacher educator of the Year this year uh in the elementary teacher category so um a week from this Friday um we hopefully will see Jake uh taking the stage as the winner of that but I just wanted to kind of give you a little background on Jake uh I know a lot of you know him but Jake's been in the district for 17 years and he is a graduate of bavia high school so one of our own uh just like we have a lot of teachers that are uh graduating from BHS and coming back to teach here in our district which is great um some of the capacities Jake has served in matavia he's been at e uh e Pera working with our Spanish and foreign language students in that capacity then he became a Spanish teacher when at one time Elementary had Spanish as one of our specials and so Jake was a specials Spanish teacher at Grace MCW he then became an El teacher at HC Storm then he taught bilingual first and second at HC Storm and then after that he has taught one year of fifth grade and nine years of fourth grade at Alice gusterson school um as far as Bea representation Jake has been a building rep for many many years and uh much to my um joy to have him on the board he is a great voice a great advocate for us and this year he is one of our inaugural co-chairs for our district commes that he co-chairs The Joint appraisal committee so Jake's list of accomplishments are huge and I think you all can see that he's very worthy of the nomination uh for Kan County educator of the year in elementary so this is Jake so congratulations and we wish you the best you're welcome congratulations then some other celebratory things um just like uh some of you came out to our scholarship night last Friday which was a great success for our Music bingo um on May 2nd we are having the district retirement and recognition celebration of which you are all as board members invited to come and attend that event as well um some of the things that'll happen that night Tom and I are kind of like co- mcing that that event but we recognize people with years of service to the district and so we have a core group of people that get recognized at 15 20 25 30 35 plus years and this year there are 40 teachers that fall into those years of service category so a big Cadre of teachers have reached those Milestones um and not to diminish any of those years of service because they are all fantastic and very important but the main Crux of that event is to recognize our retirees and this year we have 24 Bea members that are retiring this year which is huge and I think probably for every one there's two that are retiring from AO so there's there's a great number of people who are retiring from hero and even though I didn't ask all 24 of them to come here tonight I do want to commemorate them by reading their names and their years of service to the district so if you bear with me for those 24 we'll go through the list uh and I'm going to go at it from uh years of the the least amount of service in bavia to the most and we'll save our the last one for the big har uh retiring from AO uh with two years of service to the district is Karen Lopez Cheryl Cole is retiring from hooverwood with 13 years Vicky albrech has 16 years and she's at RMS Rick hes is at HC Storm and he has 16 years of service and Jody stormberg also has 16 years of service and is retiring from AO Steve Cronin is retiring from AGS with 20 years of service Christine Beardsley has 23 years of service and she's leaving Rolo Su palella is a split teacher for our enrichment program at Louise White and Grace MCW and she has 23 years in our district anarie Barnes is from Louise White and she has 24 years as does Marge oaris who has 24 years and she is at the middle school Elaine Modine is at hooverwood and she has 25 years in our district Mary Beth skilman is at the high school with 25 years Laura papali is at RMS with 27 years and Ellen Stewart also has 27 years at AGS in or in our district Melissa Foster has been in our district for 28 years and she is at Grace mcwain Nancy origo is at the middle school and she's retiring with 2 years of service in the district as is Cindy mean who is uh JB Nelson teacher with 29 years David Carlson from Rolo has 31 years of service to the district Julie Phillips also has 31 years and she's retiring from JB Nelson at 32 years of service we have Janine Pierce from Rolo Matt Holm is retiring with 33 years from matavia high school as is Derek Whitwell with 33 years at bavia high school and Lisa hillquist is from hooverwood and she's retiring with 35 years and as impressive as that is our number one most um senior uh employee that's retiring this year is Amy Powell from Rola middle school and she has been employed by bavia school district for 43 years so with that if you take all those years and add them together that's 605 years of experience that these teachers have given to bavia in total and I just wanted to recognize them and also so I think we deserve to give them all a round of applause so and there is also an administrator who's retiring this year um we had Kevin scer from Louise White he's been at several buildings he's been in the district for 26 years and even though he's not a Bea member um he has helped the Bea and worked with the Bea throughout his years here so we wish Kevin a great retirement as well so we'll ring the bell out for him one more time at Louise so all right so that's oh and I was going to tell you too so May 2nd at 4: to 6:30 come to the retirement celebration it's enticing Cuisine which is on Route 25 as you head out of town um it's just a great time and it's very lowkey there'll be um ordures a little bit of a program from Tom and myself lots of camaraderie and commiserating and celebrating the honoraries for our district so I hope you all can come and then the last thing I have is that for me uh this is the last time I get to address you as Bea president and that doesn't mean however that I will not be addressing you ever again um next month for example I will have the honor to introduce the next Bea president to you all and you just made me step see me stepping up to the mic in the future without my Bea hat but with my teacher hat on so uh I'm not going to drop the board I will keep coming back I'll stay invested so um you're not going to be rid of me that quickly or that easily so I'll be around but for six years as I've been president I've been the same tenure with some of you all six years on the board um some of you have come on to the board since I became president and there's others that have left the board since I became president as well but there's something that I've really learned and I've challenged the board on this more than one time and the one thing that we all have to keep doing is we have to keep asking questions we need to ask questions for clarity we need to ask questions to ensure transparency and we need to ask questions to build trust and I challenge all of you as the remaining board lers who go on after I step down to continue doing just that and I will always challenge my members and the members of Bea to continue to ask questions as well and the other thing that I really learned is that we should never ever lose sight of why we are all here and that's for the children of bavia that's the ultimate moral compass that every one of us needs to use to guide us we can all agree or we can agree to disagree but in the end what we are doing for the students in our classroom is what matters most keep asking questions and use that moral compass to guide us for the best for our kids in matavia so to all of you thank you very much and good night thank you Todd all right next is uh Marsha from Besa hey Mara hello I'm Mara the president of Besa and I just want to tell you I had Miss Abba too it was Miss Alba back in the time it wasn't um what's her name now or homech so I just want to let you know that was kind of funny yes yeah it was Miss Al back then okay today um I gather here to celebrate the remarkable careers of two Besa individuals who have been the backbone of our school Community for many years um we bid farewell to Anne Wilson she's the BHS principal secretary for 15 years and mor penmen a pair of professional at various schools for 18 years they are retiring after dedicating countless hours to the betterment of our institution an and Marine have been more than just colleagues they've been mentors friends and guardians of our school spirit their commitment to Excellence unwavering dedication and genuine care have left an indelible mark on all of us behind the scenes they've worked tireless tirelessly to ensure the smooth functioning of our school often going above and beyond their duties but beyond their professional duties an and Moren have been beacons of positivity and kindness their warm Smiles encouraging words and compassionate Hearts have touched the lives of everyone they've encountered as they embark on this new chapter of their lives we extend our heartfelt gratitude for their years of service cheers to Anna maren thank you for the aison aren there any committee updates I have one Danielle do you you have any are you nodding yes yes okay would you like to start sure uh pla met I think twice since our last meeting and it actually was their last meeting of the year um they did some good work in this last meeting they really got going they got their um Revis their Charter um I think they hit almost every goal that they kind of put in place since the beginning of the year I can't remember what one thing that's going on to the next year but um really came together to kind of ir out what their you know mission is um and where they want to go to provide the best um ability to keep um providing PD for the the district um they set the date for uh summer Retreat which will then plan for the next year so that was great and then I think Equity met since our last meeting it feels like that was a very long time ago but I think it was April 4 so um with that just going to look at our the message that we take away so um we had good conversations around articles um they the ones that we went through are you are special is it and then now stop being hold on is you are special one and then now stop being different and facilitate critical conversations a second so a lot of the conversation went into how do we have these difficult conversations with the students um regarding world events just different topics that naturally come from home or online wherever I mean kids are humans and they are absorbing everything and so when it does come in the classroom how is that handled so there are some conversations going on uh regarding that what we can do um to help the staff out and to help the students be able to have conversations um respectfully and kind of keep the tone on so that was a big part of it and I think looking going forward um there was a desire to have articles regarding the dialects that different students have um I'm just going to read off because I'm not familiar personally but um one is Bick which is basic communication skills versus CP which is cognitive academic language proficiency so basically when kids are coming in and they're using their home dialects or using what's familiar to them and you know how do we incorporate that as far as you know do we over correct you know may I use the bathroom versus you know other ways that they may come over and put that language whether it's in face to face or in um their school work so just trying to reach as far as Equity um and how to kind of meet the kids where they're at and encourage the different dialects and language usages that was pretty much what do you think Tom I think he did a fantastic job okay all right is this their last meeting of the year uh our last meeting will be on the 9th it's the second week of May you have another one yeah one last one oh and with that we also had heard back from some students part of the task is to reach out to students to kind of find out from them directly and there were some feedback that was shared and then you know there's going to be more effort to go in and ask keep asking those questions and then bring that data back and and see what the uh feedback from students are all right yep anything on yours uh yes the insurance committee met on April 11th I was not able to attend unfortunately but I had a nice conversation with Josh and he got me up to speed and I also have a message to read so the committee saw a demo of the new benefit Administration system by B Swift we talked about that at a previous board meeting uh AP presented a Current financial tracker and shared stoploss quotes AP presented ways to save money through Pharmacy programs uh also AP presented other pharmac cost saving programs regarding formularies and 90-day prescriptions the committee approved to adapt two of the pharmacy programs um also you might have seen a new insurance newsletter was shared with the committee for feedback before sharing it with staff and the committee discussed topics to share in the newsletter and set a calendar of what topics will be discussed and I know we do have at least one more we have one more meeting before the end of the school year so we'll have another update next board meeting okay I'll do rack thank you okay you were worried I was going to call so actually because of some um Oddity of scheduling rack met twice between the last board meeting and this one uh so at the one in March we primarily reviewed and this one happened again we reviewed the um Health Life Safety survey so everybody's not familiar once every 10 years approximately um school districts need to have an hire an architect which we have one to kind of do an assessment of the kind of Safety and Security of sorts of the schools um as well as if there's any items in there that are aging needing replacement and whatever else so it's a long process that is ongoing they're in the process of finalizing those uh reviewed a few things in particular at the Middle School uh but that continues to be proceeding I believe at the one before we talked a little bit about the food service contracts that were under um consideration and then on the last one we talked quite a bit about the history and the potential upscaling of the elementary school supply program so kind of at the Amazon of school supplies for the district so I talked about the work effort that would be involved in that um the cost savings for primarily for our um parents and families that send their kids to school and now don't have to Brave Target to go by parts and pieces and pencils and whatever else and then um a big discussion about does that get Scaled up to rtoa middle school so the general thought in the group was that yes it should be explored but um some consideration would need to be made for Logistics and Manpower and Staffing and cost and all of that so they did kind of a slow roll out on the elementary school level learn some lessons as one would expect to do from what we've understood in some recent surveys by the teachers at that level it's been very good and so they're going to plan on trying to explore the same thing so at some point they may be coming to us to kind of approve that measure so okay I don't think I got missed anything else but if I did I'm sure there's a message on the that you can look at so thank you rob anything on yours no I do not okay RJ I have a very exciting and thorough and in-depth update can't wait should I get a pen regarding siping committee well Steve's actually gonna provide it that was a good setup R.J thank you yeah um stiping committee made April 4th we're actually going to meet uh this week Thursday then we have our final meeting um May 16th and uh you know we've sent out a timeline to the staff a couple of times this year we kind of redeveloped that made sure we tried to align all of our meetings with our timeline um and so where we're at right now is we have had an initial meeting to review um the requests for next school year from our various uh staff members with ideas um maybe for a new club or maybe to uh uh uh enhance their club or move their Club up because more kids are involved or they're spending more time or doing different things um and so we reviewed all those last at the beginning of this month and then we're going to try to make our final decisions on allocating our funds uh Thursday so uh for the 29 uh staff members that made requests uh you should be hearing from um uh representative usually me um uh from the uh stiping committee uh sometime in the next couple of weeks in May that's what our our timeline requires of us um like I said we had 29 requests um from staff and it totaled uh around $120,000 now the difficult part is that we're allocated $10,000 so quick math I don't know if that's 7% 8% 9% um uh that we can actually spend but it obviously means that we have to make some hard decisions because whittling down $120,000 wor a request down to 10,000 is pretty challenging um um the but the one thing I'd like to say about this committee is they work like we when we meet we get down to business we do work um um and also uh there's a great spirit of um kind of looking at the big picture I I don't there's there's not people on there that out there for themselves and I feel like over because of those things we've made very good decisions or at least reasonable and logical decisions over the years um so I want to give them a shout out as a committee they've put in a lot of hard work this year and then another special shout out to Shelby gajes she's been my co-chair this year and it's been an absolute um blessing to have her be a part of our team in that role um like I work with Jake to um in as a co-chair and it's good to have a team member um that we can kind of work on things together and so I really appreciate Shelby she's done great work this this year so that's the report comprehensive enough we do okay good job thank you soe did you have anything didn't mean to I'm good okay thank you all right that was a committee reports so today um the board will need to go into close session uh to review some um items I'll go over the purpose of that on uh in a minute but uh you're welcome to stay here as we will have action items to vote on when we return if you decide to leave we want to thank you for coming out this evening so uh the time is 7:28 and I will entertain a motion to move to close session as allowed under the open meetings act for the purpose of exception 5 IL cs120 2c1 so move byel second by Aaron uh Cindy please lead us in a roll call Vote Yes Hilbert yes sliger yes yesz Thomas yes Meadow yes mat yes all right motion passes so again we'll be back after we um have our session e e e 809 Open Session Cindy can you call the roll here present present yes here here sler present all right thank you consent agenda according to uh board policy we designate a portion of the agenda as consent agenda for the items that are usually do not require extensive discussion before items these items are generally routin recurring and can be grouped together for efficiency Steve would you please take us through any the items on the list absolutely 5.1 is our approval of the March 19th 20124 meeting minutes 5.2 is the approval of the April 9th 2024 meeting minutes uh 5.3 is the approval of the March 19 2024 close session meeting minutes 5.4 is the approval of the April 9th 2024 close session meeting minutes 5.5 is our monthly personel report 5.6 are monthly payroll and bills 5.7 is destruction of Clos session reportings from October 4 2022 5.8 is our donations uh we definitely want to thank beefy for their two uh generous donations uh to us this month 5.9 is the renewal of the help death software 5.10 is the textbook approval 5.11 is the award of the elementary uh student school supplies bid 5.12 is the uh Award of the copy paper bid 5.13 is the Fox Valley uh career center um intergovernmental agreement 5.14 is the authorization to dispose of surplus property and then finally 5.15 is the approval of our consent agenda thank you anyone have any items to uh any questions or comments questions look um in the invoice Journal I'm just curious a couple people I know they're probably contract employees but just what did they do uh the first one being Laur Lauren she does IEP services for outplay students okay the Michelle Thompson she works on Ela uh she's a consultant on Ela instructional implementation do she do all like elementary through high school or does certaines she can do that and that's her background she uh did her teaching but she focuses mostly on the elementary okay um and then and then I don't want to mispronounce your name Miss Fong Fong Fong Miss Fong F Fong has done uh she's from Texas she's done PD for our related Services Personnel on Equitable identification practices so when we have students with language differences or cultural differences how do we effectively and fairly evaluate them for special education or related Services I'm going to jump on that if that's okay okay is that like a methodology to kind of assist or minimize over identification cor thank you yes and I'm sorry did she work with everybody or only like administrators or certain teachers administrators at all the levels and then mostly speech pathologists that's the main thing and school psychologist okay and then going back that might be it that's it okay anyone else have any other questions okay thank you Raquel I will entertain a motion to approve the consent agenda as presented soov Sue second by second RJ Cindy please lead us in a roll call vote AR yes yes yes no meows yes gilber yes no I had you cover just in case okay motion passes thank you very much Tom is there anything to share in this evening on the reports for Foya or Treasurer all the reports have been provided anyone have any questions quieter without Tony here today okay thank you very much action items authorized replacement door control system Hardware Dave you hung around for this long you might as well walk up to the podium all right pull it up here all right so our door control system uh was actually purchased in 2009 um the system has circuit boards that are literally from 2009 still running um that's a long time we're at the point where we need to replace that entire back end of it uh that's how we scan into doors when we walk up with our badges it locks the doors automatically things like that um so the hardware that handles all of that literally is from 2009 So the plan here is to replace that for all buildings for the 62 and change um that will bring us up to a newer standard where we can start running newer badges other options come into play at that point too for door controls and things like that one being mobile access on your phones things like that so a lot more modern solution so does it improve school security it does encryption thank you yep just curious like when we ever had like the polar vortex not that anyone was going into the schools but after was there ever an issue due to coldness and yep not having I took care of that this past year all the door readers they were old as well 2009 um when it would get cold outside their badge readers would actually quit working they wouldn't even read your badge so we replaced all of that this past year to get through that prepping for this process now and then once that is set up we can start turning on some of these other features and kind of move us forward into the the real time compared from 2009 yep okay uh I have a question I always ask it sure but was this anticipated and is this within budget so I wanted to explain that because I'm happy you asked that my Chromebook purchases that we got from the feds our grants helped fund this so it actually helped us take care of something that's been needing attention for years excellent so it's actually doing very good for us and then what's the anticipated lifespan of this equipment I'll say 10 years I mean we got more than that out of them you know we protect them with power um sech suppression things like that they're on batteries we always replace the batteries so there's a lot of redundancy and things that come on the back end for that to protect them as well we're expanding we've got roughly I think it's almost 90 doors that we control with that system I'm sure there'll be more in the future but this lets us grow as we add more to it too so you will you be able to see if a door is a jar yeah you can now okay yep there's sensors so like all the work we did at the two elementaries last year that's all integrated in this system as well so you know when doors open closed you hit buttons at the offices it's all random through the desk like that so someone couldn't prop a door open and we would know about it there' be an alert yeah M thank you yep did this go out to bid Dave or was this it did not I I actually quoted myself like four different companies because our hard our problem is the current badges we have from 2009 you can't have an easy step up to the current it would have taken multiple phases to get through that and I would have literally had to have all however many 800 and something staff give me all their Badges and I'd have to print 800 new ones somehow and coordinate all of that we did not want to do that we wanted to get it to where we could phase it up through the process so once this is done I'll be able to buy the newer B newer brand of badge that has the better encryption and then all the new hires will just start getting the new ones and we'll start phasing through the other buildings as we go as well so that's the plan at least there's an exception effectively for the bidding rule around security and Professional Services and that typ of stuff so it doesn't have to be bid but you I always do at least three that's my rule I even tested other vendors thinking we could jump to something else because I don't want to be tied to one um but even that would have been a massive change for the district that would have definitely been an interruption to everyone so the goal is to make it the least painful path and actually improve it so that's the path we went any other questions all right I will entertain a motion to authorize the purchase of replacement door control system Hardware at the cost of $ 62,200 yes sler yes Meadows yes all right item 7.2 uh Mid Valley special education Cooperative articles of joint agreement Tom I believe this is you yes um so this agreement is brought to you from time to time it's required by the articles of agreement um whenever there's an adjustment made amendments updates and so uh this year at the beginning of the year Mid Valley we held kind of like a retreat with the superintendent the Liaisons from all the member District's uh special education departments and then our cbos and so we kind of spent time looking at the Artic articles of agreement between all the membership districts uh came to conclusion that we we kind of redlined areas and then the attorneys uh for Mid Valley took a review of it as well to make sure was updated to State statutes and so we we reviewed it and have approved it uh BPS is the final District to to vote this through and approved the other membership districts had board meetings prior to this already took care of it so um my recommendation is that the board approve it all right any questions for Tom so you just kind of answered mine I'm just saying like we're all the districts aligned in it that is yes and this is just like this agreement can last for three years or five years yeah the agreement is annual um and it's it it the only way this article's uh of joint agreement would dissolve is if the entire Mid Valley board which is uh the superintendent of the membership District voted to dissolve the cohort um or the co-op excuse me but that would take a tremendous undertaking to do that because there are certain state regulations and requirements school districts are required to have so they've been great it's been a great partnership we continue to work really closely with them um so no I I the updates also were a matter of like certain governance things within our own structures any other questions all right I will entertain a motion to approve the Mid Valley special education Cooperative articles of joint agreement as presented so moved Rob second by Raquel uh Cindy please lead us in a roll call vote I yes yes hilber yes aru yes Gonzalez Thomas yes sler yes motion passes item 7.3 authorized purchase of phone system upgrades Dave let's go Dave I'm moving all right so another long-term thing here 2007 is when we purchased Cisco IP phones uh if you recall in the '90s ER actually had the same things on the TV screen it's the same phone um we we are finally getting to that again due to Chromebook funding it helped me get to that um so we're replacing all of them uh that includes classroom phones we're actually giving them color screens and speaker phone because they actually never had that previously so they're actually able to use them a lot better we have a nice logo on them now so they look really nice uh secretaries and admins are also getting these phones so it's it's a great upgrade so far we've actually been using them in four buildings right now and it's great so any questions for Rob other than what museum will'll take to our olds and no I'm not Dr Carter if anyone you don't play one on all right I will entertain a motion to authorize the purchase of new phones and servers at the cost of $107,500 second I left out something I wanted to include too yeah those phones actually have lifetime warrant in the classrooms so when they get broke they just replace it nice even better awesome anyone want to change their mind with that bit of information okay all right uh cdy please lead us in a roll call Vote gilber Yes yes yes Meadows yes Gonzalez Thomas yes sliger yes arandu yes motion passes approval of the FY 20 fiscal year 25 2025 Staffing plan Steve will lead what's that ton is not here to I know uh so um I have two documents that I attached to this report the first one is the uh fy2 Staffing plan um there's a front section there about our process I think the point with uh with that couple of paragraphs is that um this process is uh done collaboratively it takes time we uh review data in December we meet with with principles um in late January early February uh we met as a uh uh District leadership team our cabinet our principles and and went through the whole process and so uh this is what we've come up with you can see our recommendations the first one um is a couple of new positions uh second uh recommendation is increasing uh we've had technology technicians at a 6 FTE and moving them up to 1.0 FTE um increasing uh part-time counsel at high school to full-time um adopting uh the attached administrative and exempt employee salary benefits plan to give a little historical uh context to that um this was developed uh three years ago um and uh it allows uh us to create a benefit book for our exempt and administrative employees as well as salary ranges for all those positions um the concept of that is then we have it in place for three years um that allows us to manage and and uh work with uh the people in that employee class in a Equitable and uh financially stable fashion and then we look at those numbers again and we make the adjustments and that's what you have before you um and then this fifth uh uh bullet under recommendations is really what uh the different uh FTE at our different buildings um something that we haven't done in the past um we did build in if you can just scroll down a little bit uh Holly uh you can see that we actually have two positions in reserve for um unanticipated enrollments but we're anticipating them obviously so it's kind of an interesting contrast um because you know over the course of uh we we've made our our recommendations for sectioning in our various elementary schools that's where this really primarily happens and then you have uh Brad and I kind of look at those numbers on a monthly basis uh starting in May and then we look at them in June and we look at them in July and uh you know we also look at the specialized programs within schools because different specialized programs for instance at HC stormm having El students those students go out are are they have some um time during the school day that they're with a an El teacher but they have other times during the school day where they're um with their classmates in in class and so we have to kind of take all those things into account and um this is and and those can grow over the course of the summer we often add sections of kindergarten um late in the summer too to uh as enrollment changes um again we do our best to project things but people move in people move out and so we have to make adjustments and so that's why we have those reserves there uh in the end you can see from uh the building level uh teaching staff FTE it's a reduction of 1.5 which is probably less than uh Tony's projections are um and that has been the case over the last few years where he uh our enrollment numbers uh dictate should dictate that we reduced staff but we've actually because of our student needs um whether that's academic oral we've actually continued to add staff and so um um this is the numbers uh that you're looking at um kind of to Sue's question um Tony obviously is a major uh part of this process and uh you know everything that we're doing is uh financially uh reasonable and possible um with all the factors that we we looking at um into next year which does include um bargaining a new contract with our best organization thank you anyone have any questions for Steve just uh real quick the reserve are those current staff or are those people do you think you're going to have to hire it's actually those are those are two positions that we kind of hold and what is most important about that is that um Tony in his financial forecasting he can uh budget for those two positions with you know budgeting for the salary and the benefits to go along with the position so they're not actual H they're not actual human beings at this point right their positions and then if we see that we need to adjust and add a section here or a section there then those positions are accounted for financially as opposed to coming back to you as a board in July June August whenever it is and saying hey we need the funding to add these positions great good plan any other questions okay I will entertain a motion to approve the fiscal year 2025 Staffing plan as presented so moved so moved by Aon second by RJ Cindy please lead us in a roll call Vote Yes mat yes yes AR yeser yes Gonzalez Thomas nober yes thank you motion [Applause] passes uh 7.5 thanks Dave for jumping ahead for me uh dve lead uh authorized purch of Chromebooks uh kindergarten Chromebooks uh we're at the point where I've got first through 12 on a four-year cycle so I'm moving the kindergarten class Chromebooks into that same plan uh they currently keep them in the classroom and cart so like mint condition we've got six years out of these things but they're getting so long on the tooth it's kind of hard for them to kind of function with current Internet type stuff so we're bumping it up now and then in the future it'll be part of my four-year plan with the rest of the Chromebooks for the district question questions for Dave oh they are the same as what you guys currently have too so they're touchscreen same setup okay any question these get broken are they really you know since we got these it's been a really good success rate I mean I really I like them and our our favorite piece I can see you have a sticker on yours best thing ever we don't have to scrape them off when they break we can send them in and it's a lot quicker for my team so all overall it's been a a great success with these so great I will entertain a motion to approve the purchase of 400 Chromebooks from it Savvy in the total amount of $159,600 so moved mooved by Rob second by roel C please Le Us in roll call vote gonz Thomas yes hilber yes mat yes Meadows yes sliger yes arand yes yes great thank you motion passes item 7.6 Award of custodial Services contract since Tony's not here anyone care to lead for him oh hello sir right there I I was even I was looking over there Mark I was like where' he go yeah left poof um so this tonight is um what we discussed a few months ago that we um had a change in custodial um services a sudden change and so this had to go back out to bid and a lot of homework was done um for the district on my part um a lot of research a lot of phone calls to other districts in well in really the state of Illinois and um site visits as well um wanted to do everything I could to make sure that we weren't in the same position that we were a few months ago um so what I present to you tonight is um what I think is best for the district thank you any questions for Mark for are you still in the in the position to hire members from the former staff with this um the the company can yes yep all right any other questions I will entertain a motion to award a three-year custodial Services contract to GSF USA Inc in the amount of 4, of90 all moved motion by RJ second by second Rael Cindy please lead us in a roll call Vote Yes hilber yes arand yes Meadows yes Gonzalez Thomas yeser yes mat yes motion passes thank you authorized exension of emergency contract for custodial Services we lead again yep as you remember we did a 60-day emergency um contract that only got us to May 3rd what you just approved doesn't star until July 1 um so I'm presenting this to extend the emergency contract to get to the June 30th day and it is the same company so obviously that's much more seamless than to have to go out and change and get something different so that is what this um action item is for you tonight any questions no okay I will entertain a motion to extend the emergency purchase of custodial services from GSF USA Inc from May 4th 2024 through June 30th 2024 in the amount of $264,000 second move byel second by Rob Cindy please lead us in a roll call Vote Yes Yes gonz Thomas yes mat yes sler yes AR yes Meadow yes motion passes curriculum item 7.8 curriculum purchase Yep this is for the purchase of phonic launch which is an intervention for our students in K And1 uh we've had a team that meets it's an elementary team of classroom teachers School psychologists reading Specialists some administrators and they have looked at what our intervention library for elementary has looked like so they uh did some work last year which we are implementing this year and in looking at where the necessary pieces are to move next this was their recommendation of phonic launch for K And1 students any questions for Brad so you said it was with the team so did this go through CAC nope this team makes the recommendation and I bring it here and approximately how many people are on the team um I'm trying to think of the room when I'm I'm there probably about 12 people are in the room you said Elementary and everyone from like all six elementary schools are represented no I would say most schools but not all schools and then okay I was going to ask but I'm sure you can get me just who was on the team like who vetted it but I'm sure you said sure who was okay any other questions all right I will entertain a motion to approve the purchase of phonex launch from Pioneer Valley books in the amount of 27,600 second second by Aaron Cy please lead us in a roll call vote Thomas yes yeser yes Meadows yes yes yes gilber yes thank you motion passes item 7.9 dates uh times and dates for regular board meetings Tom did you want to read this yeah so uh last board meeting board we presented a draft of dates for the next calendar year um so here tonight are the same dates that were presented to you um no one had provided any concerns about conflicts so um tonight this is in front of you to act I know there's that special board meeting just a quick reminder that April 8th date is due to the new statutory update on on The Honorable dismissal process okay that's why we have that meeting just like we had this year on April 9th any questions on this matter okay hearing none I will entertain a motion to approve the times and dates for the regular board meetings held from July 2024 through June 2025 and the April 20 April 8 2025 special meeting so moved so moved by Sue I think I heard Danielle Danielle you two sound today my ears are off sorry second second by Raquel uh Cindy please lead us in a roll call Vote Yes yes AR yes Thomas yes yes yes no I'm just excited all right that concludes our action items for today that was a lot so thank you everybody for all the hard work for all of those it was by joking about it I don't mean to diminish it a lot of good stuff there so thank you all right um item 8.1 board matters so as we um discussed last time these are kind of items that are to be kind of either brought up for discussion that are not leading to action items or are items that board members would like to potentially discuss in the future I did get an email from a board member and who identified three different things that they would like us to kind of consider for either future agenda items um or for uh special sessions or part of something else so those three items were overidentification of um uh students of certain groups for uh special education services or others uh hiring practices that's been talked about a little bit in the past and resignation practices as it relates to kind of exit interviewing and then uh what are our policies and procedures as it relates to bullying um Tom and I talked a little bit on this and I'm open this isn't kind of intended to be a kind of a hearty discussion but he just to find out if anybody kind of has any kind of objection to that one of the things I I personally think a lot of these are either going to be a part of an upcoming kind of Clos session we may be having on school security um as well as it may be related to the Strategic plan so they may be involved in that process as well uh so and then and then that may kind of lead to some of the other elements does anybody have any the other reason for bringing up here is just to make sure that the staff has adequate time to prepare something around these so we can all become educated on the matter either in advance or at a meeting would you mind running through like just each item like yeah so the first one was over identific ification of uh certain sets of students so whether that's black and brown students any other groups that may be overidentified for special education services or other um School academic purposes hiring practices specifically as it relates to diversity and then resignation practices so if somebody's resigned resigned is there a kind of exit interview process we talked about that at a couple of meetings ago and then specifically around understanding a bit more about the bullying policies and procedures associated with that sound like great topics to me I think they are too agree okay so um I'll be working with Tom about trying to determine where those would kind of fit um there as as evident by today's meeting there's a lot to discuss so we'll we we'll make a priority of trying to determine when those are and when they would fit into the to the agenda so thank you for those who brought it up um I I did not specifically poll everybody in advance because I kind of thought everybody would feel pretty confident about wanting to talk about those in the future so all right uh lastly is um Administration comments Tom is there anything you'd like to add I do I have a few things I'd like to share I'll try and be brief first and foremost um if the powers of observation uh have done well for you tonight you will notice a new name tag for Mr Steve Pierce who is now officially Dr Pierce as of yesterday so congratulations thank you very proud of you as a teammate nice job uh that is no small feat so um congratulations Steve uh also I wanted to give a a specific shout out to the city of bavia and thank them for the communication and support uh and the collaboration over my brief time here in this District um you know we've had a few biggies you know throughout the year um ones that come off top of my head our our January weather uh you know two weeks we had great conversations about uh and Mark was in great com communication that I mean there's just such a good partnership and talking about the conditions of the street what were their plans what were our plans uh also uh secondly we there was a recent chemical spill um near the uh Creek behind that runs behind jbn the city was so on top of it so proactive in making sure we were informed being kept up to date and I really appreciate that um and there was good dialogue there and then um you know most recently over spring break uh the the city worked on a project at their Water Reclamation site and one of the things they had to do was sever all communication lines as to which is one of our main communication lines here to the district and all of our services um they were again ahead of time on their proactive communication they kept us informed of the project status and they they were actually very uh quick on the work um and nothing went down nothing went down and I'd like to bring it up because uh there was a board question a few months ago about our systems of redundancy when it comes to this and why we have two lines this was actually a wonderful test over spring break to see if this was going to impact us and our redundancy systems were were working or for failing us and it worked so uh just wanted to say that to the city um and just thank them for their communication and um I want to give another thanks it's kind of like a gratitude night uh down the final stretch it is a very busy time of year in all of our buildings as we run to the end of the school year I just want to say thank you to all of our staff in this District um you know there's so many events being planned so many we just got out of just a two- week window of testing right and there's more testing coming at certain buildings like the high school with ap window open right now and just all the work they're doing to run to close of the year but give our kids a great end to the year uh just want to say thank you to every one of them it's very busy and of course we have the culminating event with graduation and all the planning goes into that so I just wanted to say thanks to everyone at BPS 101 for what they're doing um and then Cindy just wanted to say thank you one day in advance since I won't be here tomorrow but tomorrow is our uh Administrative Assistant Appreciation Day Cindy I I cannot express how much gratitude I have for the work you've done in supporting me in my new time here and to all of our administrative assistants in the district I just want to say thank you for all of your work and support that you do to make things happen in this District um thank you to everybody last thing on this note uh when you need a bucket refiller this morning I got it um I am really pumped like to finish this year right now I got invited to a Tri City exchange award breakfast uh celebrating uh students who were nominated and received awards for accepting the challenge of Excellence these are your non-traditional students that were celebrated and recognized today and we had two of our very own at Pavia High School um whose challenges that they've overcome through their grit their mindset just it's two of the more incredible stories I think I've heard and to see them in living life to the fullest right now and what they've overcome and how bright they're looking forward to tomorrow and their future I just have to say was amazing um it's a great reminder of why we do what we do for teachers support staff administrators Board of Education I wish we could share that story um and maybe we could talk rivy if you want to hear it uh but I just wanted to say it was an amazing morning and uh on that note thank you Bor for all your work and your time so that's it next time all right uh board comments Sue did you want to kick the off today I'm good okay thank you Danielle yeah she seeds her time for you I to piggy back off Tom definitely staff and parents this is a crazy time for everyone hang in there um we're almost done but thank you for everything to get us through to the end of the road it has been busy and these next couple of weeks are we're going to be even busier but just hang in there um thank you Cindy as well every time I need anything you are so quick and so gracious and just always there to help with a smile so thank you since I won't see you tomorrow um I did want to mention um some students especially um our own student ambassador Zara and Martin burn um are two students that I just kind of wanted to uh bring attention to you know our kids we often just look at them as you know what are their achievements academically what are their grades what are their test scores but these two were a prime example of activism um they went to city council for something that they believed in and had passion behind and they went for the past month I went to three different meetings they organized they spoke with complete respect and conviction city council was really appreciative of the way that they brought everything to the table um the way that they were respectful with their words and just how organized that they were and I mean these two students Martin's been up here at the podium many times they are one of the reasons why Ian RF for school board um Zara is obviously an amazing student as well but just to hear them speak and especially in front of a room full of adults and put together such an organizational effort to make change in lives other than theirs I just cannot compliment them or be more proud and we have a lot of students like that like time after time when you led the student Le um group with the parents and community over and over was about how those students just they spoke so well they were just I don't I couldn't have done that I don't know if any of you feel the same way but I always look at them like how do they address room a room full of adults and with such where I was just talking about Equity with you have these issues that are just they're complex they're conflicting and so many ways but yet they bring this ability to speak I I just not we can't all do that so I'm just really proud of them and I just wanted to kind of give them props for what they did it was exhausting for them and were amazing just wanted to share that that's all I have thanks for sharing yeah trying to follow that out that' be tough um so I want to start by saying thank you for everyone who attended the meeting tonight everyone who spoke uh everyone who emailed the board or reaches out to us in the community it's this is how it's supposed to work it helps lead discussion so thank you for that I want to thank the Rola middle school students who came and performed at the top of the evening I think Craig you said we should do this every time time I would agree that's a great way to get it started um I want to congratulate Mr wyth I hope he wins educator of the Year we're pulling for him and then I just want to say a few things so it is a busy time of year it seems like we come at a spring break and then it's a Sprint to graduation and uh what I want to do is I want to recognize um our some of our partners our parent Partners uh and Staffing Partners so this past weekend on Friday I attended the Bea event uh on Saturday that there was the booster Spring Fling on Sunday there was the music Buffs I'm not sure how they coordinate those things back to back to back but it was really striking to me because all the events were well attended enthusiastic there was a lot of money raised for a lot of good causes to support our children and um I mean that's not typical really I mean that's pretty amazing and it's one of the reasons our kids are able to succeed so I just want to say thank you to all those people that do so much to support the district and support our children and then uh coming up this weekend is prom and uh it's a big night for a lot of families my daughter's a senior and uh it's a great night it's also a stressful night is apparent I'm sure for a lot of Administrators it's also a stressful night so I would just say to the community you know let's celebrate them Let's help them have a good time but let's look out for them and give them a little Grace and uh make it a special night that's a safe one for everybody uh I want to thank Todd I want to recognize him for his service to the district District six years is a long time you had those Co years those probably were like dog years um and uh it's going to be unusual having a board meeting without you sharing some of your thoughts although I have a feeling you'll be here quite a bit so but I want to thank you for your service to the district and um you know next time we meet will be one day before graduation and Tom was talking about filling your bucket and for me the graduation is sort of the Pinnacle of everything I mean when you go to that it's just a uh it's just a joyous event to see our kids and our families and again excellent reminder of why we all do what we do so uh yeah I just hope we have a good finish to the year and I look forward to that day thank you all right uh so Holly uh congratulations and thank you uh Cindy um thank you so much for everything that you've done I appreciate it all the other administrators uh Administration staff out in UPS thank you for all your hard work and phoning all the phone calls from parents and everybody else um uh so thank you to the Bea for the music Bingo thank you Todd for coming here and supporting uh giving your thoughts and so forth uh thank you to the music Buffs for their um for their fundraiser um congratulations to Jake wyth hopefully he wins like like Aon said uh uh just something really quick so Rolo the social studies teachers had an interactive uh in school Museum so shout out to those social studies teachers because they had the helenic museum actually come in instead of going there because they're no longer there but they came in and they kind of this very interactive because the kids could see artifacts and kind of learn about it um so that was kind of cool um uh other than that National Arab uh American Heritage much so thank uh just Reach Out And for those people celebrating um and then people are celebrating Passover so just hopefully they they're celebrating that other than that I don't know have anything else thank you okay I'm going to start on this side and move across here so Steve congratulations I did not notice the doctor sign there so subtle congratulations doctor uh Cindy um thank you for all you do um besides supporting Tom I think many people know she supports the board too so and she does an amazing job so thank you very much um Mr wyth um Good Luck for him for the educator of the Year award it actually brought back a memory for me my son is a second year in college and he was a Spanish student of Mr Wyatts when he was in kindergarten at Grace mcain wow so it made me think about that and now he's he he's actually pretty fluent in Spanish and uh that's one of his Majors uh so I guess he probably owes Mr WTH uh some thanks for getting him started down that path but uh and so good luck to him and Todd thank you um for your service as well and good luck in uh just being a teacher though so um okay and I just want to a couple things April was an extremely busy month and uh you Tom talked about it everyone else alluded to it but I I went to so many events um community events that were just uh a great time for me uh bingo uh with the a agsp um we had a meet and greet with the Geneva school board at the beginning of the month um went to the incubator event led by coach Pon and uh Mr Gamblin which was a which was a really nice event and I know you're familiar with it I think you talked with some of the teams or heard of their presentations they'll be coming here yeah so um so you know I had a opportunity to talk to some of those students and hear about their ideas that was that was awesome we went to an AGS stem club for kindergarteners and uh had the Good Fortune of bringing the women in stem Club from bavia high school a couple representatives there to help out with that event and then U which was a great experience for not only myself but for them and they turned around and had an elementary school event at the high school this past Sunday which was very well attended and uh was uh by all accounts a great event so getting that stem going starting at that early age was uh really nice to see um went to the scholarship fundraiser for Bae Bea sorry um and that was a fun night to socialize with colleagues and uh the teachers as well and um entered it with uh the booster fundraiser this past Saturday night at greenology which was another great event uh very well planned and had a great time there so with all that being said we have challenges we have you know a lot of obstacles maybe in front of us here but after attending all those events uh I'm still remaining very optimistic in in our students in our staff in our parents and in our community I think we'll we'll get in the right direction thank you I don't have anything that was just say why even trying right good job thank you um I I guess the only thing that I'll close with is um I just really kind of thank you to Todd for all your time and effort over these years I look forward to when you come back and speak for three minutes at a [Music] time yeah that's good and then to Cindy um I as as kind of being board president you know it's there's a lot of things that surprise you but like the amount of support you get from like not only Tom but Cindy and and you know what she does to help write up scripts for me so I don't say something I shouldn't say and I get things in the right order and as I started it was critical for me to not sound like a blithering idiot so I appreciate that um and that you know I thought when you were kind of coming in that you had some big shoes to feel and you did but don't take this the wrong way apparently you have very very big feet so you are out growing those so um thank you for all you do um and even just the little touches like the emails you send out to the board kind of giving us a heads up about educational opportunities for us to be better board members is at least for me and I'm sure others very much appreciated so thank you for all you do um I believe one of my kids probably had Mr worth as well for that stint when we taught elementary school kids uh Spanish um my first one and I think was right maybe at the beginning and I think after my son they finished it the year before he started my second one so um congratulations just on the nomination I think that says not only Danielle like you're talking about kind of two examples of students kind of are good representatives of what a lot of our kids are doing that we don't always see there's you know while he is um absolutely deserv it of his recognition there are plenty plenty other teachers who are deserv it of recognition as as well and just tirelessly work on their job and for the benefit of the students so I appreciate all of their all the unsung heroes as well as Mr worth as well and I um hope he does win because that speaks not only of him but of everybody that works around him and supporting him and becoming the better best teacher that he can be so thank you to everybody involved in that so I will entertain a motion to adj journ so moved by Raquel second by second second by Aaron uh all in favor I I opposed it is now 8:58 p.m.

18:30 military time this is Creek mon regular board meeting Creek mon School District 201u man of secretary can I have a roll call please of course Mr alre here Mr gyos here miss rup is here Mr swales here miss s stumbris here Dr Hall here president Brown here okay can we stand for the pledge led by board member Alice dios followed by our mission statement to be read by Dr Hall I pledge allegiance to the flag of the United States of America and to the for which it stands one nation under God indivisible with liberty and justice for all in our mission statement Empower each student to positively impact the world for a bright new future thank you both Alex and Dr Hall next on the agenda is to conduct a public hearing concerning the intent of the board of education is sell not to exceed 35 million dollars of General obligation bonds alternate Revenue source for the purpose of improving the sight of and altering repairing and equipping school buildings and Facilities including renovation renovating Creek Mony High School athletic facilities and adding classrooms to the creek money Middle School may I have a motion and second to open that public hearing so moved second Nelson second by Alex Cheryl Madame secretary can we roll call please if there's no questions from the board members all right Mr swales I miss sters i r is an i Mr gagos I Mr alre I Dr Hall I president Brown all right motion carry during the public hearing it is the intent of the Board of Education that all persons Desiring to be heard would have an opportunity to Present written or oral testimony or comments on this matter the reason for the purpose the proposed Insurance of the general obligation bonds alternate Revenue Source are as follow to improve the sites and Facilities of District to alter repair and equipped buildings and Facilities of the district to renovate the creek Mony high school at athletic facilities to add additional classroom to creep money Middle School are there any comments from the members of the Board of Education uh we haven't gotten the breakdown of how many classes we are getting from the middle school or what the what that survey uh revealed so what do we know um when we're going to get that yes sir um right now we are um sharing that information out at the buildings um with their school leadership team they've shared that with every classroom teacher we've shared it with students to get any sort of um any omissions that we might want to add before we bring it to the board it's scheduled to come to May 12th at the committee of the whole meeting and Ken maybe you could elaborate just this is a binder hearing the intent to sell bonds but we have some time to do that we do have some time to do that so The Binding hearing um and the intent to sell bonds is with for three years at the board um the plan is probably to sell bonds the we'll have that in next month when we present our options to you uh by Spring of next year okay okay thank you both Alex and Nelson for those questions and thank you our business assistant superintendent Ken for answering those questions thank you all right recording secretary administrative assistant and all other titles you have are there any written testimonies concerning the proposed Assurance or Insurance of General obligation bonds that need to be read unto the record by the secretary any questions anything written out there anything he none okay are there any oral testimony from the public or public comments concerning the proposed Insurance of General obligation bonds none we have a question oh okay all right you can talk on this tooo if you want only about this subject yeah all right okay hearing none all persons desired to be heard have been given an opportunity to present oral and ritten testimonies with respect to the proposed insuring of the general obligation bonds may I have a motion and second to adjourn the public hearing concerning the intent of on the board of education to sell not to exceed $35 million of General obligation bonds alternate Revenue source for the purpose of improving the sites of and altering repairing and equipping school buildings and Facilities including renovating Creon High School athletic facilities and adding classroom to Creek mon middle school so moved move by Alex second second by m secretary any further questions or comments from the board hearing none Madam Secretary take a roll call on the motion to adjourn the public hearing all right Mr alre I Mr gigos I rup is and I Mr swales I miss z stumbras i Dr Hall I president Brown I motion carry now it brings us to public comments do we have any public comments oh we do oh I didn't see these things covered up over here oh all of these for the whole year this okay all right where's where's my oxygen tank okay okay let me see if make sure this beginning this right oh okay this is this is oh this is the read out yes this came in first that came in first yes and it's from just Sumer and I'm looking for the title there a title here okay we have an electronic submitted public comment that was by Summer Snow regarding boundaries change we to undersign urge the school board to reconsider the recent boundary realization that would force our Stu childrens to leave their current School District the proposed changes have caused unnecessary stress and disruption to our families our children have flourished academically and socially in their current School environment they have formed strong bonds with their teachers and peers and uprooting them from their family surroundings would be detrimental to their well-being we understand the need for equitable distribution of resources and balancing enrollement but we believe that there are are alternative solutions that can address these concerns without displacing our children by allowing our children to remain in their current School District you will not only preserve their educational continuity but also alleviate the emotional strain placed on our families we are requesting that my children be grandfathered into the district as we provide our correct address upon enrollment and any other family that has provided their correct address upon registration I have also been very involved within the school as well as the district as the PTO president for the ELC early early learning Center and trying to create more of a community within the whole District thank you for your attention to this matter Summer Snow okay next up regarding District boundaries say 24 students who should be grandfather into the district by I think it's SEL Butler okay you can come up to the podium and could if you could adhere to three minutes do you think you could you need any longer time seconds oh okay four three two I like your public comments okay good morning or good afternoon sorry good um I fully support Summers snow in this uh petition um though I am I'm not in that boundary setting I do stand with her on this petition thank you thank thank you appreciate it again topic for this next public comment is District student grandfather asking for the board to grandfather and students as well as fixing the current issues that was submit submitted by no name okay don't have a name but I read it out see anything on there got an email address there emails okay that's all right okay thank you for the help there okay so do you want to give your name you don't have to but good I've got someone to talk too so okay uh good evening my name is sumers snow I a resident of c and have been since October of 2010 my son has attended the ELC since January of 2022 and my twin daughter since January of 2023 I have been extremely active in the district since we have arrived I am currently the ELC PTO president as well as a member of the districtwide PTO when enrolling my children I provided the district with everything they requested I believed I belonged in the cmtu as I live in cre on Monday April 15th I registered my son for kindergarten and my daughters in their last year of prek with no issues on Saturday April 20th a letter stating that we did not belong in the district was delivered and I actually saw it and read it yesterday morning Monday the 22nd needless to say I was heartbroken and upset about this I started immediately looking into this more upon talking to others as well as watching the March 19th board meetings my question is how many times will this continue to happen how is upon registration these addresses not being caught I did not falsify anything I came in looking to get my child an education and to get them what they needed if you are not aware there are 24 students that do do not reside in the district five high school five Junior High one CSK seven cre Elementary four ELC and two outplaced these 24 students account for 0.005% 1 half of one % of the school district and according to the board meeting on the 19th the incorrect boundaries were on the districtwide website since 2010 and just recently fixed yet this has been an ongoing issue upon reviewing my taxes I am investing 36.1% of my property taxes into the village of Creek such as Library District Park District Township funds roads Etc all creating a community and then I have another chunk going to District that I have no buy into to how is it that I am a resident of Incorporated cre and it would cost me $6,000 per year per student in tuition to attend a public school in the village in which I am a resident of just to be clear that is $48,000 to attend a public school in my very own town I do not I do know that this is a larger issue so what I am asking for you today is number one grandfather the 24 students who have been impacted by by the incorrect School boundaries that were posted allowing them to remain in District 201u without further disruption to their education two work closely with the families of the affected students to address any additional needs or concerns they might have and as a result of this error three collaborate with surrounding districts to thoroughly review and revise District boundaries to ensure accuracy and fairness for all students and families within the district allow me and my family to continue to be a vested partner in this community and this District which I have loved up until this point president Brown you are correct we can't go back in the past and solve the problem but we can look to the Future and make the right CH Choice thank you for your time thank you thank you very very well spoken thank you all righty District boundaries again 24 students who should be grandfathered and due to cleric clerical errors and I believe it's Chanel or Chanel right hello everyone as president Brown said my name is Chanel Wright and I stand here in solidarity with my co-president Summer Snow I am also a member of the EC PTO as the secretary and I am also the president of the districtwide creek PTO board as well um summer has been nothing but phenomenal and affecting the lives of not only the ELC students but also other students in the district this is an unfortunate event given what was posted given what the history has been and again we urge you to strongly reconsider myself along with a lot of other families that we have here today thank you thank you okay next up is again topic for discussion is the residential boundaries please consider allowing the students I believe it's j Jordan um Mullins to complete his last I believe six years at cre money High School based on being in the district for 10 years so I would think that's 10 years two years I think it's two years yeah last two years I'm sorry and that's Jacqueline Marshall Mullins yes okay hi everyone as I stated my name is Marshall Mullins and I'm here on of J Ms and instead of me going through that whole spill again I agree with Miss Summers and Miss Al bright I just want to reiterate and add the fact that um Jaden has been in the district uh since kindergarten so that's about 10 years he has two more years before he's completed uh stre M high school he also is in a program an engineering program in which um he has it's three years it takes three years to complete the program he has completed two of those years and he's on his way to complete the third year he plans to use this uh these classes for his col credit so I definitely have an issue with this this whole situation and I'm hoping that you would take their consideration and fact and we can all work together to make it happen for the children BN forward thank you you thank you appreciate it all right next uh comment here is Juris jurisdictional boundaries I would like to have the Juris traditional traditional boundaries reconsidered my child is being dismissed from the district due to the mapping of the jurisdiction and believe it's Dynasty Styler St St ni St okay thank you good evening everyone um my name is Dynasty stallion um and I will say that I've been in Creek for a little bit over a year now um we love it I have a 5-year-old that goes to CSK um she loves her school she is comfortable there um her teachers her friends and you know I don't want to go into the whole spill again because everyone before me has already went through the whole thing but I just wanted to say that I really feel like you know when we submitted these applications and we submitted our addresses everything was correct nothing was falsified I feel like we shouldn't punish the children I shouldn't have to uproot my child and disappoint her and let her know that she can't go back to that school and she can't see her friends she can't see her teachers right now she's at the top of her class she's reading she's dividing adding subtracting she's a 5-year-old and she's doing you know she's at the top of her class um I feel feel I also feel like as far as you know going into our the tax field and looking at the property taxes and looking at the boundary lines um upon receiving this letter over the weekend I actually took a look into um my tax bill and how the the mapping is set out as far as my house and my home actually sits on two two parcels and what I realized is that one parcel um the line is split down down my house one parcel I'm paying taxes to Staker and the other parcel I'm paying St taxes to the 2011 District so I feel like that's also something that should be looked into as well um I really feel like you know once again we shouldn't have to upo these children we've done everything correctly and the biggest thing we can do for our children is pro provide love stability support and to uproot them from their schools to the places that they know they're comfortable we we'll just rup that so thank you thank you thank you thank you really appreciate you uh sharing with us some things that we may or may not have known appreciate thank you okay another public comment is boundaries boundary issue and it's by Mike galinski alone gisi gusi okay well I'm kind of scared of you with the word go there okay okay and and as um I I would assume that's the wife Carla okay you double teing us okay all right good evening board members and Dr Cara Kagan I didn't mess that up my name is mikee booki and this is my wife Carla Cumberbatch we prepared a statement we' like to read okay on Saturday April 20th we received a very troubling letter in the mail we were shocked and Confused to learn that our residence was not part of the CMU 2011 school district and that our sons Caleb and Dylan would not be allowed to register for the 2024 25 school year when we registered our oldest son Caleb for kindergarten in April 2015 we consulted the district map online and were informed by District officials during registration that our home within the village of C was part of the CMU 2011 School District we were told that every family with a mailing address in cre was to register for schools within the CMU 2011 School District every year since we have provided the required documentation to the district regarding our address during the registration process in no way were we attempting to deceive circumvent or cheat the system we were simply doing what we thought we were supposed to do however after watch watching Mr shera's presentation at the March 19th board meeting we Now understand the reality of the situation mistakes were clearly made by us as parents the CMU 2011 school district and the Stager School District 194 regarding the understanding of the attendance Zone the boys have developed lifelong friendships and relationships since kindergarten they view their schools and the school district as home we as parents feel like all the other parents here feel as though it would be devastating to tell them that they would no longer be attending school in this community that was a hyp discrepancy Caleb and Dylan are only two of the 24 students in this predicament I'm sure each family has their own story and children from these families may be equally devastated to help lessen the emotional social and academic toll of this mistake in understanding District boundaries by all parties we propose the following three compromised solutions for the board to consider regarding the 24 affected students option one allow children to be grandfathered into the district district through the end of high school as was mentioned in the March 19th Committee of the whole board meeting this same error occurred many years ago in the past and this was their solution option two provide a reduced outof District tuition rate to the 24 affected students significantly lower than the $16,300 per year tuition through the end of high school option three allow parents to pay the equivalent amount of their property tax allocated for K through 12 public education to the CMU 2011 School District per year through the end of high school for the impacted 24 students parents would be required to provide the district with copies of their property tax bill each year to determine the amount owed to The District in closing we kindly ask that the board members promptly consider one of the three proposed options regarding the 24 affected students to remain within the CMU 2011 School District We Believe for families who choose this would lessen the social emotional and academic impacts a change in school district would cause thank you thank you thank you very well said spoken as a team thank you again and the last public comment we have here is student residency and make a public address concerning the issue of residency of schools and again we do not have a name but we have a email someone want to oh you oh you just just knew this is you okay okay okay okay uh write that in okay good evening board good evening community members my name is lesie Roberts I am here on behalf of my husband Evan Roberts and our son Gavin Roberts my son has been a student in this District since he was in kindergarten Mr and Mrs gusi are my neighbors our sons have grown up together our children are home homegrown to the district our children are the you we would really strongly suggest please reconsider your decision as far as our students our children deserve everything that this district has to give as well as the community and their parents and I truly believe that they deserve the opportunity to be able to finish out their academic career here in the U thank you thank you really appreciate it and I can say that I've been on this board for quite a few years and when a man of this magnitude come before the board that I have never seen a group of parents as polite as civil as courteous and voice your concerns so eloquently so I really appreciate that and I assure you that the board will look at every possible way to sure that this is a win-win situation for everyone don't know exactly how it's going to turn out but we look the board will always look for ways to ensure that it's a winwin situation for all stakeholders so we appreciate it thank you so much any board member would like to say anything we usually don't go back and forth in public comment but I'll give the board members the opportunity if they want to speak on anything okay if not thank you so much all right do we have any board updates oh actually I do have one okay um at the last uh District safety meeting I spoke with fire chief and we did determine what I talked about last time issue placement of the nozzle where actually fire department pump water support exting spr system so he did and I thank you for uh attending the district safety team meeting and then going and I thank Mr Tobias for uh taking the time along with the representatives from Creek Fire Department to clarify that issue with you Mr Albert thank you before I want to send something out to the board but I just want to give a boards ah hits up I'm going to be looking to assign you don't have to take it but I'm going to assign a couple board members to each things a couple things I'm looking to do so that's going to be coming your way so just support me if you could and I'm sure you will I'm going to spread the wealth on a couple things okay all right any other board updates okay Dr cogn is on you with administrative updates all righty okay well I'm very excited you may have seen we have some extra members in our audience this evening it's my great pleasure pleasure to recognize some of our students this evening regarding their accomplishment at a March 8th 2024 athletic event and right now I'm going to turn this over to Mr keki our District athletic director to kind of introduce our students and their accomplishment Mr keki thank you very much uh Dr kin East members of the Board of Education uh had a fantastic spring and obviously we'll have the opportunity to speak about our student ath athletes uh here in just one moment but I have to say that this is now the second time uh 2013 we were state champions in uh basketball and this is now the in 20 this is now 24 uh it's our second time around so I'm gonna bring up coach Calderon here in a second but before I do that I'm on uh March ath in 2024 our student athletes went to Illinois wesland University where they competed in in several games uh and just want to just give some brief overview and highlights uh for it and then I'll obviously turn over to coach keron uh kerone and allow her to introduce her staff as well as her student athletes uh we defeated stag High School by a score of 35 to 25 in our SE semifinal game uh the state much anticipated State Championship uh game pitted us against vidm Park Vikings uh in that matchup uh I would like to say that we not only won but we completely and utterly dominated our opponent Now Sports are about sportsmanship but I think that you do have to say that that happened and in that particular evening we beat uh the Vikings by a wonderful score of 59-15 to be crowned the division three state champions for uh the special Athletics champ right with that being said I'm going to bring up uh our head coach Michelle Cerone who's going to uh introduce her coaching staff as well as uh the student athletes who participated in this so without further Ado thanks he put me on the spot by the way I didn't know he was doing all this um no thank you for having us here tonight we are um really thrilled um I'm gonna bring up uh Michelle Gallardo and Tyler Gunther uh my assistant coaches um they're awesome couldn't do it without them um but we are extremely proud We are a small team this year but definitely a mighty team and in the Vikings defense they only had five athletes and they fouled out so they played with four of the rest of the game so uh we still would have got them oh and we only had six though we still slaughtered them though um I do have to give them a little bit on that so but um no we're really really thrilled so I'm gonna introduce our athletes so thank you again for having us here um and no particular order I have Christopher hogland [Laughter] [Applause] abery all right now um his sister Katherine hogland abery Emmy Humbert Howen yes yes Aiden [Applause] Smith that's our dominating shooter there and Edgar Lozano I I do have to recognize our other athlete mom was really upset they couldn't make it the flu is hit their house in a revolving Circle so Kobe Reid unfortunately could not make it tonight all right can you get a picture get taking a picture okay yes uh real quick though um again I'm GNA present Mr keki with our trophy to be displayed with the rest of the trophies at the high [Applause] school and then I'm going to have our two sad as it is graduating athletes this year we're definitely not thrilled about it um present Dr Cara the district and everybody else with a plaque um from our team wow good good go ahead doc go ahead look at that oh sure thanks Jamie with us sorry guys it's okay we haven't been home yet are we supposed to get in I guess sure we can't be left out oh my back [Applause] thank you very much we appreciate it thank you very much for all your support any comments from the board yeah one one last thing they're going to get I think in 2013 we hung a banner up in the gym so they're going to get a banner for 24 right so the banner is of been ordered uh we're presently working on the location uh where the banner will be uh presently in the gym and if you also uh notice that when you walk into door8 there are also the placards above the door for the uh special uh Athletics state championship the football championship and then the state track track Championship so there'll be a fourth one that'll go up above d8 as well excellent yeah i' just like to add that you know how proud the board is of all of you and I know every time an email comes out with score I comment back to coach Calderone that we're proud of you and I hope she's passing that along so um keep it up a good work and okay good okay good any other comments great job I really am proud of you all thank you yep yeah we're all so proud and I also want to thank coach for always sending us messages always sending us pictures so if we can't make it we love to see the pictures of you all so thank you and congratulations y yes Alex anything yeah great job State uh state champs unbelievable good job guys yes I Echo all of my colleagues comments and one thing I can guarantee uh coach keki that if you are not being presented a trophy from other sports within the district we can assure that our special El team is going to bring us a trophy so I really appreciate that and the coaches all and and you guys are again as my colleague Nelson said you know he's sending us the emails and I'm like I'm going to go to this event I can never make it but I promise you next time around I'm going to be one of your biggest fans I might scare the opposition away me cheering so loud but good job good job alrighty back to you doc discussion of the administration seeking opportunities to dispose of Moy education center Mr surma has a few comments for us uh good good evening Dr car board uh in the public in that um there were some questions that were brought up at the committee the whole meeting concerning uh what to do with MEC and the disposal of MEC so I did a little research and I want to share with you this is the resolution that was passed back in uh March we're in April March uh get my dates right if you look at section three here this is what it says the administration is authorized to seek opportunity to dispose of the property in a manner consistent with the Illinois school code and or the local government property transfer act which will be brought to the board of education for consideration and approval so one of the reasons we did not put a uh item on the agenda uh to dispose of the property or to sell the property is because you've already given us the authority to seek opportunities to do that all right uh my question for the board and then I guess the second part of this is the terms and conditions of selling that property and my recommendation is because we can talk about that I'd rather talk about that in close session because it's real estate and we can do that so I'd like to talk to you in close session about that about the terms and conditions of this of selling the property if that's the direction you want us to go um again I because that has already been done all I think we need from the board is that that's the direction you want to go is for us to see opportunities um if you remember my presentation last meeting I did talk about the Illinois school code local government property transfer act whether it's a government entity or non-governmental entity all of that stuff so we would seek those opportunities bring that back to the board give you a recommendation that we would think and then it's up to the board to make that decision all right okay okay any questions at all I think that's a fair fair uh way to go okay okay so appreciate it thank you thank you thank you okay back to you doc here this evening that's going to be uh presenting our academic uh report uh we provided that report uh several times to let you know where um the progress of our students is going so she'll be presenting that to you and I believe you have a booklet as well so you can follow along with the slides and take notes on anything that you would like nice nice nice good okay good evening uh this evening to the board and to Dr koganes uh to our staff families at home and um we do want to say again congratulations to our student athletes and to coach Calderon Mrs garard Coach G [Music] gado gardo thank you and uh coach ganther so this evening um a couple of months ago at a board meeting uh Mr albre asks that we look at our academic update in cohorts and looking at the same uh level of students uh moving from one grade level to the next and looking at their academic progress and we have provided for you to start off with um we call it our OTL glossery of terms um you often will hear us say things like standards and Acra proficiency um our growth models NWA and student growth and so we provided that information information to the board and it will be on the website as well for anyone that needs um further information in terms of defining our terms when we talk about academic uh growth and um performance one of the test uh assessments that we give three times a year uh that we give for grades K12 is our map assessment and that is a measure of our academic success it is an an Adaptive test which um the uh as students need to be challenged the questions get more rigorous and students that struggle um it gives them an opportunity again to show that window of growth of uh ways that the they need to have uh support uh with their uh teachers and we give that test three times a year uh it is an option to give it in the our students home language of Spanish tonight we're going to look at like I said that cohort growth and we're going to go from grades 12 down to grades uh two which will give us three years um of growth and then we'll talk about schools growth and that we look at our EA report that's one of the reports that we look at for uh student uh growth for our proficiency when we say Allin and in the past we've talked about about are students growing uh blue meaning they're growing above their expected growth or are they growing green where they're projected to grow uh based on where they are well look again we talked about this data in the fall how we're closing the achievement Gap uh with our standardized tests uh from the state we'll take a look at our summary and look at some celebrations and opportunities that we have we'll look at our current practices and then we'll talk about next steps so let's take a look at that cohort grow we're going to go from 12th grade down to second grade the beauty of being in a unit district is that we have an opportunity to look at our students growth from prek to 12 again in map we measure from K to 12 if we look from starting from 2122 that's the end of the year 22 to 23 in ela and 23 to 24 we're we haven't completed this year yet but we're looking at our winter um growth that we just finished and uh in the summer or when we finish our uh spring uh we'll come back in June and take a look at um our numbers there so with our 12th grade um what you will see is that we do have a decline over the years um we have been working with our high school getting input and voices from our um High School teachers and administration of why we think this is happening analyzing the data and um also getting um student feedback and I will tell you the biggest factor is that by the time they hit 12th grade what is being reported to us is that they are all test out and this assessment um they have more um impact and want to do well on their AP exams as well as their sat which may change to act and the F for I so this cohort so this included all students who are currently in the 12th grade this is all students currently in the 12th grade yes so it doesn't doesn't isolate those who were with us each of these the 10th 11th and 12th so we have a new um data warehouse where we will be able to isolate and take those students out um we weren't able to do it for this but this is all students that had that were assessed um when we had them in 10th Grade 11th grade and now currently in 12th grade that completed the assessment with us but once you going into next year it'd be great to see that because I still think that you know where we have students transitioning in and out if we can isolate the students that the current 12th graders that were also here for their 11th grade year and 10th grade year I'm hoping we see more Improvement just to it'll either show or it won't but hopefully it shows that students who are in our system for a period of time are improving correct so this new data warehouse that we have um will be able to isolate those students for us where we don't have to do it Hand by hand and look through um you know our 400 students that we have at each cohort and find who was here or not so this new data warehouse when we come back in June I will be able to isolate those and do that comparison and say Here's everyone and then here are the students who were just with us um for those exams each time okay so in June we're we plan to bring up just that piece because that's what's missing in this one yes okay perfect and literally we got this two weeks ago so we're playing with it so um but again looking at our 12th graders um this is what their their data is showing and we have talk with teachers admin and and um not that we're saying um that this assessment um is not important for them but we wanted to know the factors of why we see this did I'm sorry can you explain the difference between the correlation and the causation between the test scores and having too many tests so now they don't want to like that what that I mean like make how does that help um because from what you're saying is these test scores aren't as good because they're just tested out and again I'm using we're using our analysis to say and when I show you the data of they've been doing well and they've been progressing and when we go to the students and we say hey what's going on with this test and we get the data results that say on a 60 question test you completed it in five minutes how is that possible so we have conversations with them about what the importance of doing well no matter what again we're listening to our students and trying to figure out why this is occurring but what are you telling them is the importance because they're probably thinking well it does it might not help me in college and you know or to get scholarships or whatever else they're looking to I'm not saying it's not important it is but I'm just saying in their minds they're probably getting a little burned out and so they're concentrating and the things that are important to them at that point they're they're concentrating on their college readiness part of this is a local assessment and um you know I'm taking the AP exams and I'm taking my SAT which I may or may not need to go on um further in my college path and again I'm telling you out of the mouths of babes I'm not making that up that came from them and that's just a small sample size but again and trying to figure out why that factor happened but you'll see I wait I have a question just for clarification and I've heard kind of what you've said before you said we may be going to the ACT I I've heard we are going um what have I mean what has there not been a final word so last Wednesday is had a state meeting and a lot of superintendent and assistant superintendent and directors of curriculum um wrote Into the state superintendent and said um there are a lot of factors again have we thought about all the reasons why we're going from sat which is now um adaptive that that it looks at what a student needs um going back to what um I believe the ACT is paper and pencil that we would be going backwards um and again I can't tell you all the factors I know there was a lot of discussion and a lot of letters that were written to the state superintendent that said have we really really thought about this um they run um the bid it was a $10 million difference um I can tell you that act did win that bid I can tell you right now there's a pause now we're supposed to get an update like any day I believe a contract was signed as far as I know there's still discussion around it okay thank you so I mean the longest we was going down the ACT Road and then all of a sudden we went sat yes and now you're saying actually they trying to go back to the ACT that's exactly what this so again you know I know that over the years we've talked about the assessment keeps changing the target keeps changing um you know some colleges um no longer require the assessment some are going back to it so it's just a lot of different factors in the assessment World okay okay so now when we look at this 11th grade cohort again these are students that in 2122 school year started off with us in ninth grade 10th grade and then in the winter these were our 11th graders and we can see between uh Ela and math we have you know a little bit of a of a dip but again we can analyze this and teachers are doing a phenomenal job of starting to um look at our data look at our evidence statements look at where students are and again give them what they need based on the students that are in front of them um and then in math we can see where that trajectory is continuing to go up and I think Mr arre asked that question of are we seeing growth with with our students and then again what does that look like we are still hovering around the 35 to 45% percentile we want to be at the 50 percentile that's the national average norm is 50 percentile so again are we are where we want to be for our performance level yet um we're not there but what you'll see is that we're tracking growth along the way and then again we'll be able to isolate those students um who have not been with us for all three segments in in our testing way so look it looks like if you look at that you want me to go I'm sorry if you look at that it almost looks like because before the argument was well they're coming out of Co now it looks like they were doing better coming out of Co than they are in regular school and again I I would say I would have to do like a deep analysis on just that group of why Dr and cuz it was 12th and 11th grade that dropped so it wasn't I mean it wasn't just like we had the four different scores of three out of four they did better coming out of Co than they are when they attending regular school school on a regular basis and again looking at who those individuals are and and I know you see that I'm just point pointing it out so I appreciate that Dr like an anomaly or you know so and again that that's what happens when you look at students as a whole versus individual students and that's what our teachers look at the individual students that are in front of them making those personalized plans for the students that they serve in front of them um on a daily basis here we are for 10th grade our ninth grade cohort eth grade cohort our seventh grade C what year did we Institute or um look at the math program districtwide and Consolidated the instruction so we adopted the math program um at the elementary we and we don't have a a districtwide um program Elementary has all um I need to think about that we were in Co I believe when it was adopted so I just have to think about what year was before Co I think we were doing the pilot before covid and we were doing our training I remember when we were on remote so it's been about four years four years for that um and then um the middle schools uh they write their own units and then we have some platforms that we use to support students um at the middle school and then of course high school has the different courses but as we start to get kind of the eighth grade on down here they've had the benefit from that curriculum yes and I think we're seeing I you know it's hard to say there's causation but you know hopefully having that consistent curriculum across the district is resulting in these improvements yes um and and we um again our team of teachers work really really hard in developing the action plans in and their lesson planning in order to support students and looking at at this data and looking at root cause analysis for why this is occurring here's our sixth grade cohort and as I reported in the fall um the middle school has um worked really hard in um putting together some um math challenges and uh making sure that students are creating their own goals students owning their own learning and being accountable for that learning to say here's what I scored before here's my target here's how I'm going to to get there here's how I'm going to um do my part and then the teachers talk about how they're going to do their part with their students to make their projected grow and then we will be bring that um student goal setting to all elementary buildings as well uh High School is also doing goal setting our fifth grade cohort fourth grade and again we'll be able to isolate those students who have not uh traditionally been with us for uh each of these years third grade and then before I end with the cohort I am going to tell you that second grade you're going to see that dip again we had that dip at 12th grade and then here's a another dip with second grade and I'll talk about those factors so again doing that root cause analysis of you know what's happening um with these particular students as we take a look at um our K1 test is read to those students and when they go to second grade they read it themselves again not saying that that's um the the Beall to why this is happening we're just looking for the root cause analysis of why we're seeing um this drop at this again that assessment not that it doesn't change year to year but even the format of How It's given um that that assessment is read to them in K1 and then when they get to second grade um they are uh reading that assessment themselves and we know again we have some gaps that we need to fill so let's talk about school growth so again we use um our erra platform that does a uh really complicated formula that looks at students who now these are students who have been with us and they have to have uh so many levels of scores to count um again even if you take a look at B moral with 382 students um that uh does not Encompass all the students are at at that school the the enrollment is probably closer to 450 500 students but it only counts students who have had so many um tests that assessments um that count into that number um again um it looks at the level number percentage of students who met the Benchmark students who had a propensity for high growth meaning when they are looked at with their peers they make growth higher than their peers um the expected growth is what puts us in the green effect um area and then students who made low growth and it calculates our growth effect size again this is the score that we use to each year to talk about student growth and our students growing at the rate that they should be we want we talk about all the time our students need to grow blue we need them to grow higher at a higher rate and we're looking at ways that we can make that happen here is our reading for the [Music] winter so if you're green you're right around zero there kind of that the growth effect size all that's saying is the model says they should grow this month and they're growing that month that much what we want to do them is get them the trend line above Trend so that they're exceeding that they need to grow faster faster yes right our math again this is for our winter um Benchmark that we had and who sets the expectation is that ekra that's ekra but it it sets the expectations of their peers and how they are growing and are they making that expected growth so like I said it's that based on yes good okay so when we talked about in the fall about closing that achievement Gap um again are our scores where we need them want them to be they are not but what is showing even by the smallest percentage sizes um we do have some Gap closing between the state and how our marginalized students are uh performing and so for each of these areas with the except setion and we have a a small asan population um we are closing um those gaps with our student and so this was the data that was reported in the ball and this is where the state again um when they do our student growth calculation that they are giving uh credits to school districts um for making growth and closing that Gap uh again looking at all of our uh reading scores for our subgroups and how we're on track and on Trend again growing those students in green our goal is to grow blue same thing with our subgroups for our uh winter map data again we want to grow blue so summary of our data talk about celebration so let's talk about capacity building right so our um leaders are in um training um this year and have spent a significant amount of time in instructional support and ways to um support our teachers and develop As Leaders as instructional leaders um we are sending our teams our school leadership teams um our teachers have been working um really hard and we're sending our teams to some um additional training on um how to use our data and help our students to grow um we have some student growth you know um and so we want to celebrate that we are closing that achievement Gap and uh with the foundational work that we put in and the amount of time that has gone into prioritizing standards um in looking at data we hope to see um us to continue to close that achievement Gap um and then this year um this is our second year of revising our coaching program uh where we have brought in teams of of Paras to support each of our schools as we call them our SWAT team as they go in and provide Prof professional development um to our teacher teams in our buildings um opportunities for growth we know that by looking at our data we can look at our targeted and be very intentional about um ways to close those gaps with our students that we are looking at our evidence-based practices that we are only looking at um ways and strategies um that are going to leverage some impact for us uh peer walkthroughs um our coaches have gone on walkthroughs throughout the building um going from our High School uh staff and teachers and committees going down to the elementary to see what that looks like and talk again about those practices and bring those practices back to the school to say um this is what's missing or this is what we need to work on as a team and we've invested quite um a bit of money and funds and time um um with our staff and um they are having those conversations about uh what is working and what's not working and then uh incorporating those Innovative practices like Project based learning inquiry learning um discourse with students um letting um the teacher be uh the facilitator and so we're using all of those to leverage our practices to um have better outcomes with uh our student achievement so let's talk about what those current practices look like right because you know you're not in the classroom every day so what what does that look like for us and what have we done and so over this period of time over this period of like this four years um we have looked at our standards and our data Trends and what that means is again having those um vertical conversations that kindergarten is talking to First and they're having a conversation of I'm going to cover this you cover this and then they're we're going all the way up to 12th grade and um making sure that those standards are covered that everyone needs and then talking about those trends that we see with the data um that the teachers are planning for those students that they're reflecting they're communicating they're communicating with families they're having those goal setting conversations with students and um pushing them and giving them the motivation that they can um do this work that we have implemented core instruction where everyone is um using some of the the same practices that we're using the same curriculum that we're doing it with Fidelity um and then again uh re uh creating that coaching plan of the adult learning theory that we're helping we're supporting the adult and that they're able to reflect and have those conversations with those coaches another level is that again we've unpacked some professional development with our school leadership team and have brought in some external Partners to help us support us with that work um our building leaders I talked about that in celebration that they're having conversation um amongst the administrators the building leaders about what's working and what's not and building that capacity and again we're going to be doing some summer training um with our professional learning uh communities and our teachers and all of that information filters back to those committees and those teams of teachers working together strategy three is that we have been examining our small group model and trying to get our ratios down for when we give small groups and trying to personalize that learning for students um that we have been monitoring our core instruction and deciding you know uh as a district we purchased a lot of platforms to get us through the pandemic so now we um are pulling back for things that didn't work or just were for that moment um and then using that evidence-based um curriculum materials again strengthening that coaching plan um strategy four is is learning um together again being very targeted and intentional about our work incorporating that ownership um and for uh our summer work we have a large capacity again to get that racio down of the adults supporting the students um to give them that kind of personalized learning and then coaches creating that reflection time um for teachers Next Step so again it the story it's targeted Focus that we know as we analyze this data and uh D dive really really deep into it um that we've got two new data Weare houses which are going to help our teams um that we're going to look at our evidence-based practices that we're using research to help us that we're using those peer walkthroughs to see what's working in your classroom and how can I bring that to my practice um and then we're uh using those Innovative practices again those things that we know that are evidence-based that work um to push towards um student achievement and ownership right questions on that targeted Focus how quickly can you turn around if if you see something in the data how long does it take to get that feedback loop back into the classroom so we try to work on like six week cycles of what's working and what's not working for a student and so we take that data and we look at it over that six week period and we determine if it's working or not working and sometimes it works for some and not for others and that's why you know groups can switch in and out okay um but what we have now is also a digital platform that will say let's say John T has been working on this skill for 6 weeks and it's not working um and she worked on that skill and it was working in fourth grade in fifth grade and now we can we have a platform where now jonel's fifth grade teacher can now see all of those skills that I was working on and what worked and what didn't work okay so we have a place to house all that information additional questions well your strategies that you have here listing the four strategies yes are these the strategies that came out as a result of your work cost investigation or analysis yes so this comes from our committee work our SLT work and our work uh School leadership teamwork and our work with our our principal teams yes okay so and you have here on your OTL road map ways to improve the achievement Gap and we know one of the biggest component of achieving a a achievement gap of gaining making that Gap smaller is dealing with the family component I see you have in strategy one the socioeconomic component right and also you know we you and I are working on an initiative yes that only a few other districts are doing that we known just the prek the K that part right there where at the first five years of a kid's life they've learned more in the first five years right yes so any other part of any part of their life so I don't see that as part of a strategy I don't know if that should have been captured here that we have to because again we all know that the kids are coming into our district a lot of them kind of behind right before they enter arcade and I think and then we playing ketchup the kids is kind of catchup all the way yeah so I think I focused here on what we're doing in the classroom and in our instructional Focus but I can certainly um and even put in the FYI some of our plans with our um one of the things that we're um completing is um and developing is like a parent University um that allows parents um there'll be different phases to it um but certainly videos and workshops and some other things that we going to use to bring our parents into this conversation sure um certainly our parents are involved in in seeing like their child's goal setting but again how can we push that further so I can kind of draw out what that plan is for uh the parent inclusion pce okay and just one last question I have for you we talk about the achievement Gap and that's based on assessments right for the most part that's how our kids are you know they're being assessed with getting that data but and your opinion is there a direct correlation between how well a student is doing in class and how well they achieve scores on an assessment test is it a correlation there for the kid is doing well in class we expect them to do pretty well on an assessment test you know I would very loaded question I I would really have to look at at at at our data and here's what I'll say we we know that kids suffer from test anxiety you could be a straight A student you can be in AP courses and get an A+ and I put that exam in front of you and you're you may not score well now I can't tell you what those numbers look like I would have to really really go in and try to do an analysis of what that looks like um but we that that would be our hope okay yeah and again you you have a lot on your plate and the whole staff here but I would at some point because at one point the admin from the curriculum point of view they brought us test not test scores but grades yeah from each Cort from each level I a wow and it kind of mirrors somewhat of the achievement gaps the test scores the assessments this is a while back so I'm curious to see I would say we would have to be using like standards based grading in for in order for that to happen because sometimes my grade might be different than my neighbor's grade but if it's based just on a standard and you have met the standard and that grade is tied to that standard now we are we are not there yet we are we are growing and we're getting there and again that's the beauty about being in a prek-12 unit district and those are the conversations that are many committee members are having and the work that our teachers are putting in on a daytoday basis about what's working and what do I need to do for my kids right and all that being said is the assessment test themselves does not tell a whole story it just don't tell a whole story it's just it's just it's just one component it and again I say when you've got a kid that finished a 60 question test in five minutes versus the kid that took the the whole you know 75 minutes there's some there could be some correlation there and they could have taken the 75 minutes and still not scored as well as somebody that took 20 minutes so there's a lot of factors that weigh into that okay well great appreciate it any other questions from board members well it's not necessarily a question just statement with the correlation um I think it's one of those who what came first the chicken or the egg they both right they came with the same ter person but anyhow I know that the key that I according to the University of Chicago they they have the Consortium and they did a study some years ago that showed that it wasn't necessarily the test that not necessarily determin and I'm going College only whether a student would be successful in college but what determined how successful a student would be was the courses that they took in rigor and relevance in which that course was taught for example Aid takes a AP course M and then and you got he gets say he gets a c and the kid who takes a regular English course he gets an a now the kid who takes this AP course gets a c fails the AP test M that kid had a a greater chance of succeeding in college than the kid who received an A in regular in in I guess a regular English class or honors English class even um just because of they had already taken a college style course they've already taken a course that pushed them and and yes but they don't necessarily score well or as high as somebody else so it doesn't always tell the story sometimes it can give you a p paint a picture for you but it doesn't necessarily always tell the story as to how grades don't always tell the story as to how well a kid would do because you always get it being in this field well Johnny had straight A all his life but he scored a 17 on the ACT and I'm just using the act and and does that mean Johnny can't do well in in college no it doesn't um but what courses did Johnny take how you know that that may make you got to look at the whole the whole the whole thing and that's why a lot of schools are going like the Harvard's and UI universi they're going away from those the test scores just a test scor you want to look at the whole looking at the whole person and not and eliminating test scores that makes sense sense and what I will add to that is it is about having access and opportunity so as Dr har was talking about um you know this kid may not have scored well on that AP exam that doesn't get them the college credit but they did have access to having those courses I believe at last count we have 23 AP courses that's phenomenal for the south suburbs and we don't charge a fee for that now do we no we don't charge a fee for that we've even paid for students to take that test and if they do score a four or five they do get college credit but even access that we have is our dual credit that our kids go to k key our kids go to Prairie State and if they earn a SE or above they earn college credit so that is helping our families and that was part of that parent University that we were talking about making sure that our families understand that we have access um to these programs for their students that your kid can walk into college and have up to you know 18 credit hours and financially how much does that help our students so the the um you know when we talk about the board um which we'll talk talk about in a minute um approving budgets and things like that those are the opportunities that we're giving to our students excellent and and we did we did have one student that challenged us and going back but that's a story I'll share with the board at a later date but good good information okay okay additional questions okay thank you so much I appreciate it a lot of information a lot of good information thank you so much okay back to you you're not getting out for that [Laughter] quick comes on the Cent agenda we don't do a presentation for this one but basically the Consolidated District plan is what the state of Illinois requires before we can um begin to um get our uh title funds and our grant funds from the state um we present this plan to them that says um we have a holistic program where we look at all of the needs of our students um and the board says um yes we have targeted Focus programs um and how we're going to uh deliver services to our students and then once we produce that to the state which is the Consolidated plan which you'll hopefully approve um uh in the consent agenda and then the state then says here are your um Grant funds of how you can use that those funds and so it goes from closing the achievement Gap buying curriculum materials providing professional development and looking at our uh elll program and you filled out all 51 Pages accurately and to the best of that would be Mr jardo who's probably watching us from home yes Mr jardo do do that but there's a team of people along with Mrs Van kiken and we have to get um the input um from the staff on how they would like to spend funds and how they um want to service the students in their particular buildings okay okay all righty thank you we should go pretty fast with these other items here now next up is item number 10 consent agenda approval do we have anyone that want to pull anything out of the consent agenda for a separate vote I do you do yes and which item is that um the Personnel Report with the D situation so there item Delta number one yes 1 a 1 a okay so we want to separate vote on it yes okay anybody else okay can I have and Bill correct me if I'm saying this wrong console can I have a motion to approve the consent approval or consent agenda with the exception of item number Delta 1A to be voted on separately so moved move by Nelson second second by Alex any comments questions concerns okay Dr kogan you want to read off all right under the consent agenda superintendent report item one approve regular meeting minutes of March 19 2024 item two approve committee the whole meeting minutes of March 12 2024 item three approv Committee of the whole meeting minutes Clos session minutes of March 12 2024 item four approve the 2425 Board of Education meeting dates underneath business item one approve Board of Education financial report item two approve a payment of 339,50 to RL Soho for work completed at CED Elementary item three approve a payment of $286,400 cents to oural Soho that for work done at CSK item five approve a payment of $81,400 66 to CCC Holdings Inc for work completed at Creet Mooney High School item C for teaching and learning approve the njrc overnight field trip item two approve the Consolidated District plan item D underneath the Personnel report excluding D is stop it right there I was going to say excluding one on there oh yeah we just that one yeah we that out and uh yeah we'll pull that on read that over that just deep Point okay have a SE got it okay so then that's should conclude it correct and you could read all the numbers again if you want this kid oh no all right so the consent agenda entails alpha bravo charlie you have any questions further questions yeah the only question I have Jason if possible um the CCC Holdings is is a partial payment that we talked about last week once cuz they came up with a resolution correct it was a schedule the regular schedule pay application that I was holding until both parties uh upper management from both firms met with us in person and came to a solution yeah and it came to a solution and that meeting took place last Wednesday and then items two three and four um are any of those retention payments or are they pretty much payments from last year um as far as the RL Soho uh everything has been paid out except for the 10% retainer is that what this is I believe so we still have to um yeah yes this is because we have reached the substantial completion with the exception of the chillers that were installed in the fall so we still need to test and balance those and then those are the only outstanding items at each school is the testing the balance and the chillers okay this one is Brian I'm going to send this to Brian's way because Ken conveniently stepped out um on um we're over budget or look we're projecting to be over budget on both salaries and benefits and just kind of curious I mean seems like we knew what the cost of the contracts were going to be when we went into the year for the budget um so I'm just look did you know has the board approved hiring additional positions or I can't remember but I'd just like a little more analysis on why we're over budget or projecting to be over budget on salaries and benefits for the year and I think on maybe on the variance analysis on page six maybe a typo because it says salaries are 2.3 million over plan I think that's more like 800,000 if I go back to the schedules anyway if you could just look at that and put something in the FYI about driving yeah we'll definitely look into that and part of what happens towards the end of the year is again because we're basing on projections March was a three pay month a couple of the times we've uploaded things and prior years April was a pre a three pay month so our projections might be a little high okay so we'll dig into that and confirm things because we looked at it offline today and we were as a budgetary item it seems like we should know every year pretty pretty accurate if we know how much how what our staff Count's going to be what the pay schedule is we should be able to and if anything we know we're going to have vacancies so we' probably expect to be under budget versus fully loaded but correct but then it's the system does the projections based on historic Trends okay and those Trends change and as practice we don't go in and adjust those just because we don't want to start okay you know messing with numbers and getting user errors in there but yeah we'll we'll confirm get back to you with what we think things are going to end up and have a more detailed response okay thank you you know I I have to have a question about the financial re I am not jealous okay that's what we are board members here to do our duty thank you for those questions okay no further questions from board members on the consent agenda Alpha through Char if not Madam Secretary roll call please all right Mr gagos I Mr sish I Mr alook I miss S stus I miss RS and I dror Hall I president Brown I motion carry all right can I have a motion to approve under the consent agenda item D Delta only one a alpha have a motion to approve that moved mve by Cheryl second second by Jamie further questions or comments or discussion so I'm looking at um and help me out Bill if I go to someplace I can't go which bill right I was thinking the same thing earlier double trouble here um I'm looking at the dean position and I see that um the person has been somebody has been moved back into the ding's position from another administrative position um I I guess uh my concern is there are um rumors as to why the person was moved back in there um and then rumors as to the position that's vacant and how how somebody who's supposed to get the position and I I guess my question is is not not so much the rumors but if somebody is if we have a Dean's position and we have an administrator are we moving administrators because in this case because and you kind of answered this to me but I I wanted to bring this out um are we moving administrator because they are not doing their job where they are or because they are really good at their job because I recall before that it was said that maybe that the the position that the person was in was not necessarily a good fit and now it's a good fit again um and I just wanted and I don't know where we can discuss this if we can disc talk about performance of a specific employee session that's that's what I wanted to get that that's why I try not to say it so one way to handle it is if you want the board of really wants to you guys could table voting on this talk about it in close session and then vote on it after close session that's the board to a motion table because there's already a motion a second motion table it gets a second and takes president to vote on that and you can just after close session if you want to so how would I do the motion it's already on table if somebody want withraw sounds like Dr Hall wants to make a motion to table this item until we have there's a discussion amongst the board in close session I would like a motion to table it okay Sor okay so we got a motion we got a motion correct right now now there's the motion has been voted on so now there's a motion to table is there anyone willing to second the motion I'll second that okay now the motion to table is on the floor precedential motion so you would ask the board to vote on the motion to table this item until after close session while we do have the motion do we can we have a motion what's this the motion or if it get moved discuss the issue or just not the table but the discuss is say because I mean if the board the board right here do they have the opportunity to say no to vote for or no not to table it doing the roll callable or not okay okay given just okay so you make that motion and Bill second that's been out there okay so the roll call so the roll call is on motion to take all right and then the other motions before we just ignore that for right now holding it because now the motion to the table we'll vote on first and then if that fails then we'll address the underline motion okay so roll call for the motion to table table okay wish should I start with Mr alre nay Mr gyos nay um M s's tus nay Mr swes I crap should have gone um Miss rup isn't I Dr Hall I president Brown uh I okay so it's there's four four eyes I'd like to hear more about this out ah okay so we're done with that all right so moving on to number 11 action report I would like a motion to approve item a 11a business to accept the bid and approve a contract in the amount of $138,900 to Pure brigh janitorial for post construction cleaning services at Boro Elementary Creed Elementary Keta Scot King Magnet School toada tala Elementary in the Early Learning Center at the conclusion of the summer projects so moved move by Alex second second by Dr Hall any questions comments if not hearing none roll call please Madam Secretary Miss site stumbras I Mr swales I rup is and I Mr gyos I Mr alre I Dr Hall I president Brown I motion carry moving on under 11 Action Report B Bravo personnel and culture I would like a motion to approve the mou for parent/teacher conferences and required evening events for certified staff motion moved by m secretary second second by board member gyos any questions or comments is this is this just for uh for the administrations to stay during parent teacher conferences for what it's for teachers is it for yeah yeah this section of the contract needed to be changed due to the calendar changes that's right right right we took away one parent teacher conference right MH okay never mind okay so no further comments roll call please Mr Alber I Mr gagos I miss rup is and I Mr swales I miss site stumbris I Dr Hall I president Brown I motion Carri moving on under 11 Action Report Bravo number two can I have a motion to approve the Moa for recruitment sign on and retention bonuses so moved move by Jamie second second by Alex any comments hearing none roll call Polie Madam Secretary Mr swales I miss sight stus I uh Mr Al i r is I Mr gyos I Dr Hall I president Brown I motion carry moving on 11 Bravo three can I have a motion to approve the approval of the evaluwise contract so moved second Jamie second by Nelson any questions or comments hearing none Madam Secretary roll call please all right Mr gigos I rup isn't I Mr swales hi Mr alch I miss site stumbris I Dr Hull I president Brown I motion carry moving on 11 Action Report Bravo number four can I have a motion to approve toala Elementary principal contract so moved second any comments or questions or any other concerns she's she's okay that's not how you told us to pronounce it she told me the correct way no questions or comments roll call please Mr alre I Mr gigos I Mr rup and I Mr swales hi Miss site stumbris hi Dr Hull hi president Brown I motion Carri congratulations to stand and receive Round of Applause thank you you can go over tonight to the building and check it out if you want all right last but not least here I would like a motion to approve under 11 Action Report Bravo number five approval of the administrative and nonunion salary increase for 2024 and 2025 need a motion so moved move by Alex I'll second second by Nelson questions comments concerns Eric I just thank you for putting that the information in the FYI so that was helpful okay we got a good team here hearing no other further comments or concern Madam Secretary roll call please all right Miss rup is and I Mr swales I miss s stus i Mr alre I Mr gyos I Dr Hall I president Brown I motion carry okay that Lisa us to number 12 do we have any old business I I do and I apologize because I wasn't here at the March 19th meeting when the whole boundary issue was discussed no reason to apologize you had a very good reason I had a good reason yes yes um I think it deserves some revisiting because um when you talk about those types of issues and you don't have names and faces it's a lot different than when you do and I just um just wanted to know if we wanted to open that up for a little more discussion I had under new business but I guess in the email we got earlier Mr gle's here maybe uh we can ask him the question is there an annexation or transfer that that can happen on that yeah so sure there's so you can detach or into schools from different boundaries but there's a legal process to do it under article 7 of the school code and there's different folks that can initiate the process so it can either be a certain amount of residents and properties owners that are in a defined area that's contiguous with the school uh boundaries or the board of education for whom the properties would detach so in this circumstance that would be Bloom uh District 206 and stagger District 94 their boards could pass um resolutions to file a petition with the appropriate Regional Board of school trustees to allow to start the Detachment proceedings and if cre traditionally if the the school that would be annexing in doesn't object to it um the hearings go pretty quickly on it so it's all a legal process that can be done through uh article 7 okay and so as long as they don't say that they don't want that to happen they actually have to take action they' have to file the petition nothing we can do correct we can't initiate the process only the detach the detaching school districts could so the ones who are losing the property um could would have to file the petitions you say that's two other school districts it's too impacted because they don't have they're not unit district school district High School District 206 okay and the area we're talking about this is what I just found out maybe I missed it that is actually corporated area that's not in that's what I heard is that I I thought it was unincorporated I I'd have to look at the map again with the the boundaries that yeah did you hear that anybody else I just don't know so the idea is how how does that want how does that happen if that's the case does that something that our district does or do the residents apply to um to Annex you could they could do it either way um so thank I know it's a really dicey line we've looked at this before but so if if you could you know obviously your your Administration has professional relationships with the administration at those other school districts I'm sure they can start conversations and then the question becomes are those other school districts going to be interested in starting a process where right now they're collecting money and they're not actually caring for students so are they going to be willing to do that even though you know we heard from the folks who are sending their kids here about how detrimental this is so their kids would they be willing to do that knowing that they're going to lose revenue is that something they can do in front of their board absolutely their boards would have to take the action so their boards would have to file the petitions and you know Mr serman and I talked about it and certainly you know I I know if there's an interest from your board I would do what I could do to help facilitate that process um I know the law law firms that represent those school districts so we have professional relationships them as well so we can certainly help facilitate it if they were interested in doing that in my opinion just just just my opinion I think it's worth the effort um to do that because technically they're in creit you know mailing address however that works but why not get least I know that you two gentlemen talked about that that it at one point in the past this has come up but how can we officially put it finish it right but do it the right way and see if there's a way we can try to make that work I think it's as Mr Glon and I talked today um we we kind of put our heads together try and come up with Solutions and um you know for I know there are parents here and that so that's why I want to kind of explain a little bit more about what we're talking about here so you understand that um there were a couple and I also want to go through a couple options that they shared and Bill you can jump in on this too and that one is reducing the tuition cost um that is a possibility however we can't just reduce that cost for just those students we have to reduce the cost for all nonresident students that wanted to come here so let's just say and I'll just make up a number let's just say it was $1,000 instead of a $116,000 well then anybody could come into our district that's a non-resident for $1,000 okay it's a possibility I don't think it's the best solution in that um the best solution that both bill and I talked about is to Annex that part of uh the area and we have to determine what the boundry would be of of that area into our district and so what that means is that you would actually officially become members of The Creep Mooney School District you would we would file petitions with the county so that your property taxes would be creepy property taxes instead of as you look at your bill they would be staggering that that would make make it official that would solve everything that's the best solution because we had a a comb up here offering to pay what that money would be but that's obviously not the right thing because they're already paying taxes already to someone else that doesn't right and obviously that is the best solution and I will share with you I looked at the tax rates our tax rates here in cre are a little bit less than what that was that was the question I was going to ask that was that that took care of what I had and if we think this in a realistic term if you take while we were while we were talking through you know I mean and again it's the same thing Ken just did but if you took an average tax bill of just I I just used like 7,000 and and you took your 65% I use around $4,500 times 24 students is 108,000 the thing is if it cost us money to do that investigation it's a long-term thing but it's also finishing something that was an issue before right so I think definitely taking the time in my opinion as one is to invest that work and at least try to make that work because if they say no and they don't do anything then we got then that's another discussion we got to have well and I think the other question that I had that bill and I talked about were are the students able to stay here while we go through this process uh bill you can give an answer but I think the answer is yes actually okay just on to that your thought well let me before you go Bill add on to that what if a new family comes in in this area and want to enroll their kids in our school can I how do we do that can I answer that real quick just is my again my opinion it's been going on for so long right and we and we did that but if it takes four months right we all know dealing with a school district and and the county is not going to go fast now I know Mr Gleason said that it could but in my opinion what's the difference right and if if someone enrolled here I just think our cut off wouldn't be June 30th of 24 it would be June 30th of 25 the end of next school year because that gives us an adequate amount of time of looking in researching doing our due diligence and giving the families an opportunity to go present their case instead of trying to rush around and right I mean that again that's just my opinion and if we then throw another aspect I I that's just an option right because it's been happening for so long at this point this is going to take I mean the process for these parents would have to go and petition the school boards of the other two districts right I mean this isn't going to happen before enrollments for for next year I mean it's going to it's going to happen probably fastest it probably be July or August for it to be done and that's that's presupposing that nobody fights it afterwards right so I would like to hear Bill's answer to the legalities of it if we want to go ahead and let them stay in the district knowing so the problem with it is the school code obligates you to charge tuition so now that you know that you're not you're you're basically going to be out of compliance with article 10 so the only way that I could think of that you would try to correct that is to ask the state for a waiver um of that provision and see if the state would approve a waiver for a defined group of people u based upon a unique situation and I I don't know whether they wor that it wouldn't but that's the only solution I can think of that come up with to get out around the code violation have you ever done that yeah there's so in the old days a lot of schools used to seek waivers so that uh the children of uh staff members could attend without paying tuition um and the state pretty regularly granted those and now they changed the statute so you don't have to get a waiver for that um so it's certainly something that we could work with our State Rep and is to see if you know we do it so they are they are paying taxes right they're paying taxes for their kids to get educated it's just the way things are it's stagger and the other school district is collecting can we get the money from them to come over in the meantime can we go over to them petition them say hey you guys been for the last 20 years now okay we're trying to solve this problem in the meantime we want the money well I don't that doesn't seem going the route of officially trying to do it seems realistic is the waiver coming from Roe or ISB it it comes from the general assembly okay so when we have our we we've been doing our life safety studies for the last you know we've been talking about that for the last 10 years and we did certain amount and then we didn't do anything and then we did it again and remember how we would say well we have it in the works and we're in the plan it's is it the same assembly that approves that allows us to continue on meaning we can get a waiver for that all the way to 2023 that's the Roe you know like that's a different body there you know we talking about Will County Roe and you talking about there there's a myriad of reasons that school districts are applying for and getting waivers you could look at on the general the general assembly's website there's a lot of reasons it's for a lot of different things and that's more of a classic one that you're bringing up yeah which is the easiest way or the the the I guess not the easiest but the most efficient way so that we don't have to keep revisiting I think the most efficient way would be if the other school dists are going to play ball and agree to it and they file the petition with the regional board and basically we go in and don't object to it and say we're in support of it I think that's likely to kind of just fly through the radar because there's not going to be a dispute about it and especially they have been collecting money for uku years and have not did the work for that money so I I would think if you said the parents would have to initiate the conversation so it it seems like either one the steps would be for us to apply for the waiver one well I don't know if we apply for the waiver it has to be that school distri no for the waiver the waiver to allow these students to continue here them to pay because legally they're required to not got it but then until such time that the other districts can either agree or not agree I mean we can't control ultimately try to do it for a school year and then if the other school districts don't agree then that would give the the impacted families perhaps enough time to get the paperwork together to do it themselves right and then it would just be up to what type of uh you know evident burden are they going to have have to meet in order to get the regional board to Grant the petition but I think you know doing a lot of these cases I think they have a pretty good argument in that you're removing their children from a setting where they've got educational experience and I know talking to folks in education that there there's usually a learning loss when you balance educational institutions so that's that's a really strong argument for the families to make support of coming into the district at that Ty hearing yeah and and at the same token we will have kids in this area where that's in question continue to come in and so we have to make a case that it sounds like we want to make this permanent that's what I would like to do just make it permanent we Annex make it permanent case Clos but kids additional kids is going to come in every year families move in family move out and if this doesn't have a long permanent process now at some point other families is going to be impacted as well but it would just be in that one are be getting be codifying the boundaries as we've been operating in them it's not it's not expanding it it's so if anybody moved within that footprint they become exactly I don't know that yet I I guess I'm going to throw this out here I you know it's something that we have to look at but we don't want another family to go through this want to another go through this let me explain this Mr Brown we don't know where we want to put the boundary yet because it's not just affecting the 24 students there are a lot of other homes in that area that it affects Don can you pull up the attendance map that I sent you please can you can you do that real quick so I can just show the board this so so here's here's another question I had so it sounds like no board member covers that area in that's not in the voting right now I don't know that that I don't know but that could be the case that not only is these families are in the area that's not considered our school district that should not be in a voting area well so if it is now and now another Whoever has close to that area picks up these family does that because right now we have about 3,000 relatively easy 3,000 voters registered voters per board member about 21,000 in total with that increase I sound like a small number well we just talking about we're not talking about voters I think we have to look at that too right what impact would that have extending that because everything has to be equal for all board members that's just something to think about right so it's determining where the border is going to be when we talk about the annexing of what we're going to bring in because again we we can't just pick and choose those families like you said there's going to be other houses that are there I would assume that pce you you highlighted is what what we're talking about not just the 24 we're talking about the whole piece yeah there's there's a whole piece and that's why if Don can get it up I know I apologize if you can't get it up that's okay so there's a there's a phrase I use it says though it may be lawful it's not expedient right and these families came up here with a compelling argument right in my case empathy here right empathy so that's why I said a wiwin situation address these issues and but how it impacts us from a legal perspective though we definitely have to follow the law yeah I think I think what I would like to do and uh you know Dr car and I haven't even talked about this none of us have but I think we like to have discussions with the other districts an administrative standpoint first and you know because Dr Cara has relationships with with the other superintendent I have business you know all of that stuff and you know try and get an idea then of what their thoughts are as we approach this topic I think that's number one and then um depending on where that goes you know then we can have conversations with Bill because Bill's already said he will assist in all of this as much as possible uh with helping them um you know uh so I I think and we can do that I I think that's our first step uh and then we can keep the board informed of this I think we know that and we understand that we want to have a win-win with all of our families absolutely as you talk to the other districts I mean one alternative would be they keep the tax revenue but those districts pay us the tuition yeah that's what I'm saying and give us all our money for the last pay the tuition pay the tuition on behalf of these families right and until that kind of grandfathers them through the system and then we live with a new boundary beond by right yeah I uh I think I think you know the ultimate solution is going to be to change the boundary to Annex families in I think that is the the bottom line so but I think for those districts that's going to be more homes than there are students tax revenue they're going to lose that may be a hard that's why again it's going to take time because we're going to have to do some calculations we need to ask these families to all live on the same block you know well they don't so so again board let me I I'll refresh this and I know the are familiar with this so anything in yellow right now is ours and everything in Orange there is Stager and Bloom so again you know a lot a lot of the families are living along Fairway Drive Fairway court I'm going to talk about the one parent that talked about her her lot too which That's How Bizarre this whole situ the split lot two down you'll see T cord and all of that so it depends where we run the boundary do you run a boundary like this so we capture all of these homes um again I need to do a calculation on that from a taxwise so you know the other district will ask well how much revenue are we going to lose versus what are we going to gain so I I just need to do those calculations going to take your time this is how bizarre the situation is and and I apologize for the parent here but we're talking about a lot that's right up here the actual line her house has two pin numbers and the line literally goes if you look on the map on um The W County Assessor site the line actually goes through a corner of her house it it honestly it does goes through a corner of her house so that part her house is in Stager but the other part of her property is in creep money so she's paying taxes to ster and bl and I laugh and I apologize for laughing but this is how bizarre this is and um the tax is are going to Creek right but it it's literally going through the Corner House and as Bill and I have talked about that there are cases out there that okay where's the bedroom of the house fall on the line I mean where the child where the child is sleeping I mean that's how that's how bizarre this is you know so and and you will see other ones there's another a lot down here this one is is in half so I I we don't know where Bill has done research we don't know where these boundaries came from but that's how unique this situation is it it just is so again I I think what we'd like to do is have conversations with the with the other administrations talk to them and then we'll have conversations with so do you think I guess the question is do you think a realistic time frame to have a direction would be Committee of the whole of May a direction of not an answer but a direction of this is what I think or what we may because we're going to if we're going to do a waiver right for the 24 families that's got to happen relatively not in a week or two but it's got to be relative in time frame and we could put that out there so that if we have them come one more year right and then but we have that date for the following because that'll give us roughly what uh 14 months to kind of get it figured out before the end of next school year does that I mean that sound reasonable yeah and you know we'll we'll move as as fast as we can guarantee time is what it is but I mean a realistic time frame of a conversation and say okay bore this is our this is the direction we think at least by the three weeks could we well the other thing I the other glitch you know this is just crazy I think stagger has a new superintendent coming he's here already is he here already okay good so that's good so there you that's your job this and you won't have answers in three but you'll have like like this this is the feel that we got and then the next step you know for the residents and us because I think it's going to be a collaborative effort between all of us right right so so Bill and and US board members need to go talk to the their board members you go talk to the business manager you talk to the you can let you know Dr okay so we we we work work this as a team so we understand your your pight appearance and we would do every effort within the legal ra ramifications that make everything okay so okay so Bill thanks Ken thank you make it happen that's my favorite phrase make it happen you sure you want to teach in this be the Principal in this too late too late we voted yeah 30 minutes to resend that happened okay thank you appreciate it all right and new business we do have a reason to go into close session motion to this is reason I this now motion to yeah okay all right we do have a reason to go into close session and I would like a motion to go into close session for the setting of a price for a sell or lease of property owned by the public body that's coming from five Illinois compile statue 200 two sorry c 2 C two Charlie 6 and the appointment of employment compens ation discipline performance of dismissal of a specific employee of the Board of Education that's five Illinois Capal statue 122 CC1 is that of the public body or of the Board of Education you're the public body yeah you're the public body okay special employee of the Board of Education public body I'll put them both in there okay have that motion move by sure second second fight uh Alex we're not going to let you out of this okay any questions or concern okay can we have a motion I mean roll call please Madam Secretary Mr Alber I Mr gagos I miss rupai Mr swales I miss s stumbris i Dr Hall I president Brown I roughly time motion Carri time about 45 minutes and we will come back and take action yeah we have to come back AC on the personel I believe that was 11 no was it 11 that was 10 10 b1a okay thank you public for joining us if you so choose to stay the remaining after we come out a close session please feel free to do so thank you public for joining us here in person e e e motion what we still get a yeah d1a motion yeah yeah redo that motion all right I have a motion apprent agenda move comments of questions any comments or questions if none roll call please Mr alook I Mr gagos I miss rup is and I Mr swales I miss site stumbras I Dr Hall I and president Brown I MO carry can I have a motion to adjourn second Nelson second by Alex all in favor say I I any Nays we are a Jour thank you thank you public

at the mosquit junior high Auditorium we will honor approximately 40 high school students for their academic achievements and volunteerism we'd especially like to thank the Gilbert Education Foundation for their generosity and support of our students and our staff and lastly um it's Art Show season and if you haven't attended any of the art shows there's still time ele art show was held April 8th through the 10th at Norwoods Furniture Junior High art show is started last Thursday and ends this evening at HD and it's being hosted by HD South and the high school art show begins Thursday April 25th and runs through next Thursday May 2nd at HD South as well thank you to Norwoods and HD South for hosting the artwork of our talented students your kindness and generosity makes a huge difference in our community Miss ug jetti that concludes my report for this evening thank you thank you Dr mord uh we do not have any requests to speak to the governing board tonight um although we did have one online comment and just so that that our um public knows that we that is available for um for you at any time you can make an online comment thank you we will now move to 7.01 action item appointment of Dr sha Rosales is the principal of town Meadows for the 2425 school year Dr McCord do you want to say anything before we do in yes I would it was it is my distinct pleasure to uh bring to you tonight miss sha Rosales Dr Rosales as the next principal of town Meadows Elementary thank you very much do I hear a motion to uh approve the appointment of Dr sha Rosales is the principal of town Meadows I move to point Dr shama Rosales as the principal of town Meadows for the 2024 2025 school year thank you Mrs humph do I hear a second a second thank you Mrs Paige it's been moved and seconded that we approve the appointment um all of those in favor please signify by saying I I so on a unanimous vote of 5 you are you have been appointed and we've got some of your teachers here your future teachers hey hold on Town Meadows you ready oh I remember this thank you you want to get up and say a couple words please are you taking over my position now you know you got you got yours taking over it seemed like the theme tonight I didn't know yes we'll we'll let you talk and then we'll take about a 5 minute break okay but you don't have 5 minutes to talk just so you know okay minutes okay Dr mcord Madame President members of the board thank you so much for your confidence in me I'm truly humbled and honored with this appointment I need to take a moment to thank my parents who took a chance on adopting a few Foster babies my twin brother and I were raised to be productive members of society as a kid I didn't know what that meant but I got it now I need to thank all of my GPS mentors Dr Brian Jagger Vicky Jones Fran Gren bucker Lisa Creer and Dr Sean jitas thank you for modeling what leadership is and what it could be finally I need to thank my hubby going on 25 years for your unwavering support and to my three boys love you I will never forget how amazing the last four years has been as a hurricane thank you to the canes who are here tonight to support me it truly means the world to me Mr Pettit has done an amazing job of leading the Timberwolves and he leaves some really big shoes to Phil I'm ready for this new adventure and I can't wait to meet the rest of my timberwol family I love our mission statement and I too promise to love them believe in them inspire a love for Learning and challenge them to grow thank you thank [Applause] you okay let's take about a five minute break so that people can mingle and say congratulations e e e yeah thank you is there anybody left all right thank you very much let's move on to 8.01 our monthly financial report and third quarter financial report ended March 31st 24 for fiscal year 2024 Dr McCord thank you madam president governing board members I will turn this over to our associate superintendant um Miss Bonnie Betts good evening m madame president governing board members Dr McCord so the this is the um status of our financials through March 31st 2024 so that's the third quarter so in addition to the monthly report we are sharing some information regarding how Gilbert Public Schools compares to a year ago third quarter year to date um compared to today so to begin um we we've just chosen a few of the uh the budget to actual grids um and then you can see in Roman numeral 2 the third quarter Financial again both year to date March 31st 2024 so as always we share the district operating funds the main source of our operating dollars so note first the projected budget revision number to so you will see something very comparable to this uh two weeks from now when we present the final revised budget to you for the current fiscal year note that maintenance and operations continues to have a spend um we're maintaining about that 13.6 million balance we are anticipating that when we propose the budget in June that we will budget a budget balance carry forward into 2024 2025 of between 13 and $16 million okay uh note the Civic Center spend there was a significant increase in Civic Center we had U made a commitment this past spring to replace uh three of our five uh three of our four turfs throughout G public schools with natural grass not with um artificial turf and in so doing uh Johnny Gutierrez are are um operation supervisor over grounds committed to make Shing that to monitor them and and keep them up over time and one of the strategies is to make sure that there's a designated mower for each of those stadiums so because Civic Center represents revenues received from rentals seemed an appropriate fund to use to fund um half of those mowers going um so that each Stadium will have its own mower the issue is mostly cross-contamination issues with bringing weeds in and stuff like that so it's a good strategy to make sure that we're maintaining our our turf fields in our stadiums and then finally unrestricted Capital at this point in time School spend has been discontinued so you may see some changes in the expended encumbered column as we receive requests from departments um but should be a minimal amount of spend through the remainder of June 30 so if there are any questions okay I'll move on to the next one uh Federal grant funds you can see that all of our ESA are our title funds are highlighted so finally we just received the final allocations for our Title One funds in the current year so that projected budget revision number two has been updated to reflect that uh same thing with idea Part B also we are we have been managing idea Part B it's our special education fund from the federal government to try to have a carryover between 700,000 and 900,000 going into the new year um if you um you may not know but we spend over $60 million annually out of m&o for special education uh needs and so we are always looking for opportunities to spend down the Federal grant knowing that that about almost $70 million is needed to support the special ucation program here in gber public schools and then finally just a call out regarding uh the eser monies the settis sides left over all that money must be spent by September 30th and we do plan on using a large portion of that to fund the math adoption um through uh to to fund the math adoption through five or six years and fund it upfront with the available Esra dollars and then finally the 3399 is highlighted due to the targeted um targeted intervention grant let me check that um the targeted support Improvement Grant um where we receed that that late and so that's been adjusted accordingly um with the new Budget on the projected budget revision number two that's all I have on the Federal grant funds uh state Grand funds just the school safety program SRO J GP G jpo uh note that that money has been expended uh associated with the uh the um school resource officers that are at msk junor and msk high and finally the school safety program we're just waiting on the revision to that school safety program Grant to clear out that uh negative 11,000 overspend okay other funds uh we we had we had been looking carefully at the employee benefit trust as you know we've spent a lot of time over the last month looking at the financials associated with the employee benefit trust and our figures on this grid was not necessarily matching up to the figures that we're presenting to the employee benefit trust board as well as the committee and so we have adjusted all of these uh figures to uh more accurately represent what we expect to happen so you can see the available balance is expected to be about $23.6 million at the end of June 30 and then finally the bond fund we had shared last month that we anticipated moving any available resources um that had not been encumbered or spent out of the security line the technology line uh to move it into facilities renewal knowing that we still have some significant Bond project eligible expenditures and so this grid reflects that we have left about $1.2 million in transportation anticipating their duplication of their purchase uh going into um the 24 25 school year buying about um 8 to 12 new buses okay and then uh finally that's all I have on the monthly Financial if there are any questions I'm very happy to take those any questions from anybody okay great thank you thank you so now going into the third quarter financial report again recall that we are just giving you the year to date through June through March 31st of 2024 and comparing that to year to date March 31st 2023 so you can see the changes that have occurred year over-year based upon decisions that you all you all had made so uh the first thing we go through is the revenues so operating Revenue by source and whenever we talk about the source we're talking about whether it's coming from federal funds from local funds or from State funds the big difference or change that occurred 2023 to 2024 note the county we had a little bit of residual from the County Equalization in 2023 and that has been totally zeroed out at this point so no new revenues in County Equalization just a reminder the legislature eliminated the County Equalization property tax going into the 2023 school year um and then you can see too that that the amount uh the amount expected versus actually received is a is comparable in both years about 64 60 between 64 and 65% and we would expect at this point in time that it would be 75% because we are 3/4 through the year that is primarily due to property tax revenues which primarily come to us in April as well as the fact that there's about $36 million of a delayed payment going into the new fiscal year from the um State of Arizona so the other other note is there is a small amount of federal remember that this grid represents our operating grid which includes eate and Medicaid and so the federal monies are coming from those two funds okay and this is just showing the year-over-year comparison um by source so you can see the the difference more clearly about what we're expecting to get versus how much we've received so this is the operating Revenue by fund couple things I'd like to point out um classroom site fund uh is a major fund and and you can see that the amount of Revenue has increased year-over-year so we have received 22.5 million in the current year over 21 million a year ago uh note that the unrestricted capital in 2023 was only 8.3 million and you can see that it's gone up to 24 million in uh 2024 but conversely M was at 172 in 2023 and down to 165 in 2024 so the reason that that occurred is due to a strategy that we have implemented in finance where all of the revenue expected so remember that unrestricted capital and maintenance and operations are combined from both state and local property taxes they they both feed into both of those funds but we are able to earn interest on unrestricted Capital so our strategy was to put all of the revenue into unrestricted Capital first until we are not due any more revenues so that we can maximize interest earnings and maximize our budget capacity and unrestricted Capital so we just implemented that this year and this is the expected annual revenues just wanted to show the classroom site fund you can see the the classroom site fund is that 28.1 last year and 29.4 this year and we've received 21 and 22.5 respectively that does represent about 75% because classroom site fund we do receive in in 112th every month we do receive that regularly but you can see the differences in um in M for example the the disparity of between the 75% that you would expect versus about the 65% actually received okay and then finally year-to dat expenditures just showing how we compared to a year ago we would expect that we would have increases in salaries you can see that at this point in time a year ago there was about $200 million encumbered expended and this year it's a little bit more at $25 million reflective of the 3% salary increase that you all approved last spring and note the benefits though the benefits last year was nearly $20 million more than the benefits in the current year you would expect the benefits in the current year to be higher than the benefits last year due to the increase in salaries but remember that that $20 million swing represents the Arizona State Retirement prepaid that you all approved last year okay and then operating is pretty consistent year-over-year and finally um I just wanted to point out that um the uh difference between what was expended encumbered versus the cash that we've received so note that our cash is short on on how much we we received um the the expended encumbered to date is 330 million we would expect that we would have spent 75% of that because so much of it is encumbered but um but the amount that we've actually received in cash is um is short by about 114 $ million so that's reflective of the fact that in Arizona we are budget driven so however we however we operate we are able to to spend to our budget limit regardless of how much cash that we have so the way the system works however is that if we don't have excess cash where we can avoid borrowing from the County Treasurer or avoid doing tax anticipation notes um because we have uh significant cash balances we are able to eliminate that cost and that cost is uh allowed to be um imposed upon the taxpayer but we do not do that because we have adequate excess cash in all of our accounts and that's all I have to share [Music] today thank you okay we'll move on to 8.02 uh teaching and learning academic Spotlight Spotlight Dr McCord thank you madam president govering board member I will turn it over to our assistant superintendent of teaching and learning Mr Jared Ryan good evening Dr McCord Madame President governing board uh we've been talking for weeks or actually months regarding math curriculum adoption um but we want to go back a little bit in time to a Ela curriculum adoption that that has been rolled out um my perspectives was selected some time ago and we have um some fine folks here our director of secondary CIA Dr Christa Cox our coordinator of secondary Ela Jenna Corelli buck and our department chair at Highland High School Shannon how how um who is here to talk with us about implementation and what we're seeing in the classrooms kind of giving a report back so here they are 874 e we have it all right good evening you guys come on this side okay Madame President members of the board Dr mcor you want to turn that you can is that okay yeah oh yeah per you're good thank you for having us here tonight we're excited to give just a little bit of an academic Spotlight and update on my perspectives which is the Ela adopted curriculum that we went through a couple of years ago and we are in year two of implementation and we just want to remind uh the board and community that our strategic operating plan has really been the uh central point of all of our training and um has kept us focus on making sure everything is intertwined as opposed to maybe adding in separate initiatives that maybe don't fit our vision and so with that it all started with uh the same goal in mind which was being committed to student centered uh learning and environments and for our teachers making sure that the instructional framework is grounded in high levels of rigor and relevance which uh was at the core of all the rubrics that we used during the implementation process a couple of years ago and then with our school leaders to make sure that they also are facilitating a student- centered culture and um with that targeted instructional feedback so as we go through this presentation this evening you'll see that uh we really are going to be sharing through the lens of how our students are doing how our teachers are doing and also how our administrative and leadership group is doing because it takes all stakeholders for the implementation to continuously be successful so I'm going to turn it over these two ladies when we were putting this presentation together I think they would love to spend a whole week telling you about the progress of my perspectives um and I couldn't have had two better people to just share through through their passion so they are going to kind of go through the next several slides for us tonight okay I'm going to come up hello Madam president B I'm Jenna Kelli buck and I haven't been up here since we adopted this this was the last time and that was in Spring of uh 22 uh but just a little bit of background we got pushed back a whole semester this whole process was supposed to start the year that Co hit and so we lost a whole semester in the process however um because Gilbert Public Schools is amazing we were able to pull it together and uh we formed the committee you just went through the whole process with math it was almost exactly the same we formed the committee we received materials we reviewed materials with some really rigorous rubrics like Dr Cox said about the you know student centered learning and making it rigorous and relevant uh and in April of 2022 my perspectives was adopted for grades 7 through 12 um that spring um we were able to get every English teacher in a very short timeline uh together and we were able to go over the design we were able to go over the materials we were able to show them how to navigate um a curriculum that had a remarkable amount of resources available to them um you got to remember our high school teachers hadn't had a new curriculum in almost two days decades so this was a big big deal for them and they jumped right in um our first year of implementation in 2223 uh was really learning how to implement and and what was available and what it would look like in the classroom and you know what how the different units went and so there was a lot of conversations I spent a lot of time on campuses talking to people like like Shannon Department chaires like how's this going what are we learning um uh I was able to um meet with the admins uh who oversaw or evaluate the English departments and give them an overview of what they should be looking at in the classrooms how it was designed how it was tied to our instructional standards the Arizona State Standards um and this year we've spent a lot of time talking about how it all fits in with our instructional framework how it fits in with the GPS big instructional you know the continuous Improvement plan um and it's been remarkable frankly and I love it uh one of the things that I have been able to see that I really appreciate is uh saice lets me see um access from campuses and how many teachers are accessing it how many students are accessing it we can see all of that data and you know they jumped right into that right off the bat it really is impressive how they're using these different materials um The Learning walks that I've been able to do have been remarkable as well to see the Ingenuity and the instructional creativity of a lot of our teachers where they take an excellent resource and then they tie it to what their particular class or their particular students need it's been great so just one thing yes with the with the training um just want to hit on as well when Jenna talks about the learning walks that has been uh collaboration with multiple different Departments of leaders including site leadership our instructional coaches and we collectively go around with rubrics on what to look for so it helps us to celebrate where things are going well but from a training perspective um that is something that we have targeted this last couple of years to help identify when maybe a newer teacher is struggling if we are not out and about in the classrooms to see this um a teacher could think that they are doing well and that it's going smooth and by having um instructional leaders in the classroom it I'll tell you when we started sometimes the teachers would stop and kind of look like do you need something can we help and the culture has very quickly shifted across our Secondary School uh we were just out Monday uh at two of our schools that uh had amazing things to show and when we were out and about we had a team of eight of us and they didn't even bat an eye and the students love it so I just wanted to add that uh the learning walks have been an additional part of that training and it's just fostering um the areas that we need to continuously focus on yeah it has been it's what it's my favorite part of my job now going out on the learning walk um so our next slide what you're looking at here um this is something that really only became feasible after having a year or two of implementation uh what you're looking at here is a teaching and learning map for grades well 7 through 12 where we now have a guideline on what is going to be taught in the first quarter second quarter third quarter and fourth quarter the standards and the skills that we want our teachers to focus on and what so now we have a really good idea and some consistency across the board of what our kids are learning and when they're learning it which lets us when we're out on our learning walks be able to see exactly what's happening when regardless of what site we're at and so there's some some continuity there which we hadn't had before and it's been really really powerful um there was an amazing um my my strike force Mr Ryan laughs me I brought together an Ela Strike Team and uh we using their year or two of implementation they were able to help develop this uh with the idea of now we're all going to be on the same page and so with that I would like to introduce one of the members of my Ela Strike Team uh Shannon hardig who is the department chair at Highland and a very excellent English teacher thank you good evening Madame President and board um thanks for letting me come here and giving the opportunity to speak to you guys about the English curricul curriculum which has been fantastic um Highland was actually one of the schools that implemented the curriculum our entire department uh did the um the first year where we kind of piloted things and then we implemented um so we've had our hands in the curriculum for a little bit longer than some of the other schools um and one of the things that we were able to be a part of was this with Jenna um helping on her Strike Force um that was really great for teachers because it allowed teachers to have a voice in here's the units that are working here's the units that are not working um and it also provided a really great opportunity for collaboration across District um now that this is built um what I see happening for our plc's um at my school and the other schools that are uh using this curriculum is that we're going to get a lot of clarity um and collaboration amongst the teams both at the site level as well as districtwide um it's giving us also like a vertical alignment um as far as me being a department chair what I can say about going on learning which is something that we're doing at Highland is that it allows me as a department chair who maybe only is involved in one or two different grade levels actually teaching that I now can see an overview of what's supposed to be happening curriculum wise 9th through 12th grade and as new teachers are coming in whether they're first year teachers or just new to our district this also provides me an overview that's really quick and easy to see what they need to be working on so coaching and mentoring with them on the instructional level also becomes easier because of this resource um so I think that overall this is giving us a great plan for um promoting collaboration and promoting Clarity and working together as we make progress uh over the next couple of years for the students using this curriculum CH oh yeah go and we also uh one of the things and I'm going to just I think it's um I'm going to sound like a little bit of a broken record but when you look at this identifying the needs that teachers have in best supporting our teachers by having some of this consistency there it allows us to Target where they're at and use relevant curriculum at that time at the quarter as opposed to before when maybe all the sites and the different grade levels were maybe implementing different units at the same time and then that goes down to the student level um when you're comparing data which is a huge part of the PLC process there are four questions that are teachers are answering weekly which include what our students know what they don't know what are we going to do about that to enrich enrich that or intervene if they don't know it and so uh when Shannon outlined some of those PLC pieces that's when we talk about um student outcomes and even improving our teachers abilities with the training of the new curriculum we have to continuously monitor both of those things um so the natural out come of having the big picture of the uh the teaching and learning map we've now created uh unit overviews so it's essentially a One-Stop shop and especially with our new teachers that are coming in where it it can be overwhelming to have a curricular resource that is has as many resources in it as my perspectives uh but now we have teachers and with our department chairs and our coaches and everyone who's there to help our teachers support you know our student progress when they open it up the teaching learning map they can click on the unit and they're going to get this which is the unit overview um I'm I'm thinking of this as sort of a living document right now when they open it up it's very clear here's the name of the unit here's the essential questions and then it's very clear about what the key Concepts or skills which are all standards driven are listed right there so there's no guesswork this is what we need to you know get our our kids working on um they also have access to a variety of resources but if you move down and explains you know with lessons uh resources in my perspectives there are lessons that are provided in my perspectives but we're also going to um provide examples of active learning experiences and some of the things that our amazing professional growth and development team has going up talking about instructional strategy and pedagogical focus and you know just because it's written in my perspectives that might not be appropriate at that particular time maybe there's something else we can do so the kids can their progress can really improve now that we kind of have everyone on the same page AG it's a lot easier for me to find examples of excellent teaching and what people have done and we can build a resource bank and when we have some of our younger teachers one through five and they don't sure what to do they just I don't know now they have examples this worked here this is what I did this explains it and hopefully it'll it'll reduce some of the stress that our our younger teachers have and get them excited and want them to stay in the profession I I just start one question on this because I do remember looking at this curriculum and really the um way the chapters are set up to to have a some questions are the students enjoying that really deep thought process that these chapter of the essential questions yes yeah having a reason to participate in reading and writing like not just because it's assigned to you uh one of my perspective strengths is it functions everything like here's an idea and let's practice all these literacy skills as we learn to talk about what this idea is because a lot of times our kids just see reading and writing is something that happens in school it's not a literacy is a skill that we need and having that essential question so they're doing this literacy work in pursuit of entering into a conversation about a bigger picture or a bigger idea the kids do enjoy that quite a bit well I felt it was really well set up that the questions they ask there's really all kinds of right answers for those questions so I really think it would be ex the perspectives they all have perspectives I mean I just think it would be exciting for students to discuss those um I just want to add that from like a teacher's perspective this is really helpful when you get a curriculum like my perspectives it's phenomenal but it's also a lot and so especially if you're new to teaching um you can open up a unit and see 75 pages and go I don't know what to look at there's things you know all over the page and it's like well how do I take this and implement it into what's required of GPS what's required of my school what's required of my department what's required of my PLC and this provides teachers a like Jenna said a One-Stop shop of getting to look at this and it's all streamlined so it takes like going through the weeds out of it and also provides teachers guidelines without taking the autonomy away from everyday planning of lessons which is where like the art of teaching is you still have all of that and even if you're stuck in that and don't really know what to do like Jenna said there's going to be model lessons there which is another way to empower teachers of of showing them like this lesson was really good here's an example from someone in our district that you could look at to use for this particular lesson for this day in this unit do they go to a website to access this or where is this um resource for this is going to be on the very first page of the GPS Ela secondary curriculum site so that's the first place they're going to go thank you and when we talked about um monitoring the reports that Jenna mentioned uh we recognize that there are student consumables and so there are teachers that we're trying to meet them where their comfort is and all of these guides equally support both of those with the digital resources and the student consumables all right so up next um uh the natural outcome of having all of this aligned was uh being able to develop common unit assessments and uh my perspectiv offers a wide variety of assessment opportunities um you know uh you have pre-tests post tests formative assessments sorts of things um the unit assessments though are awesome one because they're asking students to apply the skills they've learned in that unit in a cold read so they will be having to they're going to be engaged with texts that they haven't seen before and they're going to have to show that they can apply the skills and the standards that they learned which is exactly what they're going to see on an Aspire or an act exam um we really want to build up their stamina for reading so they can cuz when they leave a us we aren't going to tell them you know what they need to know about a text they're going to have to figure that out for themselves um but having this now with everybody doing the same unit at the same time we're going to be able to get some really great data um well primarily the teachers are going to be able to get some data that's going to be able to inform their instruction and their discussions and their plc's but then we can also have great discussions about the progress that students are making across the district at our various uh grade levels and it makes it easier for me as a coordinator to see if there's a gap somewhere that I might need to go in and and do some more support and that's something now that I can look at quickly you know with the first quarter and moving on through the fourth quarter and and then we can see that progress 7 through 12 go ahead and add whatever you'd like to that okay so um going back to the unit overviews that like Jenna said this is going to naturally this is where we go right is now we need some formative and summative checks for those so thinking about our plc's that unit overview is extremely helpful for the plc's in their planning um at Highland um in my English Department all of our departments have a common preassessment common formative assessment and common summative assessment that they've created they use various tools for those things things that of my perspectives um and some of the other resources that we are provided um like illuminate and things like that one of the things that we just recently did was uh a deep dive into the data of our final exam data and we noticed what all of my plc's came out realizing is that they needed some more multiple choice testing that mimicked the style of the final exam data and so this happened to like happen at the same time completely unrelated but very exciting uh because this is really helpful for the teachers so um they are they're going to be able to get this and use the is like common formative assessments common summative assessments they can also use this as a tool to adjust and mimic some formative assessments that they just do within their plc's that aren't NE necessarily like District assessments um and practice practice exams as well so these common assessments that Jenna is providing us um also are going to allow teachers to to get a little bit more um Clarity in what their instruction needs to look like cuz this is quick feedback timely feedback for both teachers and students so that they can build from that uh to provide enrichment and reteaching if necessary for the students so with the common unit assessments that will go into place next year across the district as Miss Hadi had mentioned there are plenty of uh plc's grade levels at our secondary schools that have already uh done some work to do this at the site level or maybe um at one high school you might see one grade level that's got it done but the other grade levels are maybe don't have the time to finish creating some assessments and so we knew we were at a point uh and Jenna mentioned it when we talk about student outcomes we have uh done a really great job of executing the training we are doing learning walks and collecting all sorts of qualitative quantitative and anecdotal data to support our teachers but really the whole reason that we're here is for our students and those students outcomes it is more difficult at the high school level cuz our state assessment is a norm reference test but the teachers are also teaching state standards and so therefore with our final exams and assessments during the year we have a balancing act of making sure that they are getting um excellent examples of ACT prep while also making sure that they are learning the Arizona State Standards and skills so with moving forward with the common unit assessment it's going to give us um one a quarter it's one a unit to give those checks and balances so we can monitor student progress along the way and not wait until the end of the year when we have the final exams and or a state assessment so those are summi of and at the very end of the year when then that next year teacher I'm not sure how much they're diving into that because they have their new set of Standards so really through all of the work that we've done this year we've identified that our next year's goal and plan is to really dive into um ongoing checks and balances with the student progress so next steps include implementing the common unit assessments districtwide beginning next year there will be training we are already having meetings and I know just a couple of weeks ago I feel like it was yesterday we were here talking about the math adoption um I shared with everybody that uh Mr Ryan put together a task force of leaders to really take on implementing the math adoption as a team so that it didn't just fall on the math coordinator and while that was happening uh probably Midway through the year we got uh a couple of people instructional coaches they tend to be our overachieving type A never heard of that style but there's a couple in the room uh they make us they run circles around us and a couple of them had pointed out like that's really good and we're already noticing like it's more effective with the type of team because you're getting more people moving forward with understanding the math adoption and so what and the complaint was well why didn't we do that for English well we had never done this before it was just a new idea that Mr Ryan brought so now everybody wants these task force which is a great thing so um Jenna and myself put together a team and it's all sorts of District leaders so if they're in special education if they're in pgd if it it doesn't matter tech services instructional leaders um and so we're trying to build momentum there as well to make sure that it doesn't seem like it falls on the English coordinator the department chairs at the schools this is a collective thing and Gilbert Public Schools our secondary schools we are all responsible for the success of the curriculum and all of our areas so that momentum is contagious um some of the things that we found while looking at student outcomes this year and um even uh looking at different sets of data if that be during our impact checks or our district Improvement planning was that we need to build and this is collectively across the board uh some of our literacy skills and so when we implemented the new curriculum we were finding that our students maybe weren't as exposed to some of the literacy skills higher level reading uh we've had a lot of teachers that are like well this curriculum is like too hard for the students and I'm like well this is a really good curriculum and we need to raise the bar like this is the bar and we're going to we're not settling for anything other than this so we will be moving forward um with a literacy initiative at all of our uh 6th through 9th grade is going to be the focus that's the areas that the data showed that we need to to do that but it really is a K12 um uh approach and then with that there are different areas of intervention outside of literacy that we have identified and within the curriculum there are tools that we just haven't gotten to because the training over the last year and a half has been everything these ladies just shared but there are even more tools and supports and playlists so to speak that allow students to be met at their skill and so we know that based on the reports we've seen that the teachers and students haven't quite gotten into that as consistency and regularly as we would like and so that is a Next Step uh focusing on building the reading lab in our intervention supports for our students there it's happening but again we want that to be happening in all classrooms in all of our schools and then with the data usage um we've been uh just recently bringing that to our principles but our next step is uh data is not something to be scared of it shows us where we are and sometimes there's a story that goes with it or there's a reason why it looks that way and let's talk about it um but it also helps us to really look in the mirror and reflect where we are so we do plan to um work toward getting that in the hands of our teachers our PLC leads our instructional leaders because that knowledge is power so those are all the next steps that we have outlined as a team um and that kind of concludes what we wanted to share with you again this took hours of pairing down um but we would we would like to open it up to questions and I even told them I said you guys can answer all the questions because I just know they really want to so are there any questions on our my perspectives curriculum questions from other board members Rhonda yeah thank you and boy I appreciate your enthusiasm um that's contagious um I just had a quick question I should have asked you way back when and I don't know if I should call you miss Buck or Jenna everything's been okay going back to one of the very first slides you were talking about you could access to see which teachers through Savas who had come in and accessed what do you do when you find that a teacher hasn't come in and access that do you I haven't found any teacher yet who has not accessed what what the data tell it shows me what the report shows me what the report shows me when I go in and look is I can see when they're signing in to their account and they're signing in all I haven't had one teacher who hasn't signed in but we also as as Dr Cox mentioned we have those student consumables so teachers might not be assign anything digitally but they're going in to look at resources and they might be creating something or moving it around they're in there looking at it but I it's hard to tell because there's the digital option to assign things digitally but that isn't always what's best for a kid and that's why we also got that student consumable um and so that's good news I I know that everyone's engaged with it in some way um but now that we've got this place and we're going to start spending more of our time doing the learning walks and the teachers kind of know what's happening most of my information I think is just going to come on the ground I'm just going to walk in and and invite people in to talk to me about you know how are you using this what's it going to be but we continue to look at that data just to see but there's a ton of student logins too I mean a combination of looking at the student logins and to uh her point about if the teacher is not assigning assignments there and then we're doing our walkthroughs and we don't see the consumables in their hands that would be a separate conversation but if we see that they're just logging in accessing the resources and not assigning digital resources and we go in and they've got the consumables out then we're okay with that um but checking both is important if we just see the consumables and we can't make any assumptions we really do have to see evidence one way or another yeah thank you so much for that presentation and thanks for answering that question of course Mrs SRE yes so um I know there's digital resources there's the consumables and then there's a book correct that we a textbook the student consumable is the textbook okay it's the textbook yes so the texts are all in there but they're consumable in that the students can annotate they can write they you know they're they're already three hoold punched they could be put into notebooks you can do all sorts of things with them okay so that that answers my question because I just wanted to see if students were able to take that home and use it at home when they need to do their homework so so thank you they have access to both they have the consumable and if they want to go in digitally to rewatch a video that might be in there or something like there was something you know where they did a short video on um the dust bowl and then they read an excerpt of uh Grapes of Wrath if the student wanted to watch that video again that was shown in class they can go into their student digital account and watch it and then they could open up their consumable and they can read the hard copy great so yeah so one more question is just that when we moveed to these new academic standards and a different way of teaching I mean I I am impressed with what the kids know I have an English degree but I go to the high school I'm like okay they are way ahead of me so um and I know that they're you know annotating and and using reading that text do we still have some occasions where they're reading an entire novel yes all the time okay great and you know there's companion novels that you know well everything that's on the GPS approved novel list uh in fact our approved novel list I have it listed like here's the novels that would fit with these units if you choose to do that and so absolutely they are reading whole novels at every grade level okay great great thank you can I just ask a kind of a follow-up question with Miss Humphrey what she was asking so the the students they're very well aware that they can go in and re-watch a video they're very trained on what they can access digitally they're getting better okay as the teachers have learned more they've gotten better at telling the kids how to access it and it's it took a year for the teachers to realize how this all it it was one of those things like I could have gone out and done a training every day but it's one of those things that the more you use it the better it becomes like using Excel I guess which is still a mystery to me but if you use Excel all the time then it's just not a problem they've gotten better at it okay and so we're starting to see more of that okay I Mrs wood yes thank you I had a question about the common unit assessments and I was wondering when you give those so that will be the end of each unit basically and every classroom across the district basically um are those like going to be that you'll take a grade on it I think that's going to be a sight decision you want to take this one she's probably questioning how she answer well I I don't want to put you on the spot I'm just wondering cuz I I've known in the past when we've tried to do districtwide tests and then this is going to be different because we're all using the same curriculum we're all hopefully the teachers have helped put in for these questions and everything should be similar but I know it's caused like grief and frustration like kids are like oh my gosh I'm yeah it would be low lower Stakes it's not anything that's going to go in the grade book that would kill a student's grade um I'm really proud of the work we've done with our grading beliefs and practices to kind of help um collectively uh have a better understanding of configurations and what those best practices are so I would say that it would fall to the plc's and the grade levels at the schools we're not going to say it has to be graded this way at all of the schools I trust our teachers to come up with what that would look like uh but we have moved in a direction where like test retakes are acceptable and if a student maybe can show Proficiency in another way shape or form or come and show that in a different way teachers know to work with students in that way um and these are uh like how many questions are the ones that you're looking at like uh they're like 12 to 15 questions kind of a quicker just glance it well and I sometimes you need a grade associated with it for students to take it seriously correct and that's to give you a better reflection of what I think we just it wouldn't be like a final exam yeah okay that's what I'm saying I I I I wish I appreciate that you guys have thought about it and I it'll be interesting to see how it implements I just was wondering what the thought was so I think that's good I think my other question would so in these 2 years of implementation what can you say probably somewhat anecdotally of the impact on our students what have you seen what have you seen give some if you have any thoughts or examples what saying I can tell you what I believe but she's living it every day do you have just initial thoughts and things of of what we've seen a difference in our students or impact on our students or yes so speaking from um I got to Highland right before we implemented this so I had a year of where everybody was kind of teaching their own thing we had preap in some classes and and some other things in other classes and this really streamlined things um so everybody got on the same page with piloting and with implementation um I'm happy to say that everybody in my department uses my perspectives everybody's really familiar with it and excited about it and because of that things are more consistent for the students so what I noticed with the students is that their learning is elevated because things are consistent my perspectives has vertical alignment built right into it um it also gives a lot more genres of text so our kids are getting a lot more non-fiction than they would have which is something that they need uh for the ACT um and on the final exam as well and so I've seen a lot of students do much better with quick cold reads like Jenna was saying um and answering questions quickly and writing about things quickly as opposed to um like the doing a full novel every single quarter right so we're still doing full novels we're still doing full plays they're still learning Shakespeare and the Odyssey and things like that but they're getting their hands on some um different texts like speeches and non-fiction and um short pieces like Metamorphosis is a is a Nolla really right it's a full text but it's 40 pages and and having the kids read different things of different lengths that are also um of different Lexile levels so that they have better practice in those skills so I started at Highland in teaching 9th and 10th grade and now I teach AP Literature so the kids that were freshmen are now seniors in my class and one of the things that I can say is that we have a lot more students willing to go into honors and AP classes because of the consistency of the curriculum thanks who who who is involved in your walk your learning walks so we've done a variety of them um there have been some that are inclusive of um Marcy Taylor uh Mr Ryan um Tim Cannon our administrative coach instructional coaches at the campus uh curriculum uh if it be the coordinator's director um we've brought in some Department chairs as we see fit and then we also have several different like academic coaches and instructional Specialists we've welcomed them it really has been like here's where we're going if you want to sign up and this benefits your role and you feel like you can learn and help support our schools um it's kind of grown even if people didn't get the first invite when we first started them um people are asking they want to be a part of them and so now they've broken off into different categories so for example when I mentioned the ones we did on Monday it was our curriculum teams so we took out uh Mr Berard joined cuz he wanted to learn more about the secondary school so that he could help with that vertical uh alignment which I really appreciated and Mr Canon joined so he can support our admin and then the rest of it was our content coordinators so we actually went around and for tonight obviously we're talking about Ela but we went around and observed all the different content areas um we are asking our teachers to learn best instructional practices that are good in any content area and we encourage them to get out of their comfort and so we want to model and lead by example so um I I don't know how many times I heard today from the coordinators that Monday was their favorite day and that they really have not spent time in other content areas so we have agreed on um a quarterly process they do this annually with their content area all the time but to do it together as a CIA team that will be quarterly moving forward um and then I'm trying to think we also right now have a literacy team that is going to be supporting the literacy initi and that's made up of Elementary um uh coach um coordinators again all the way up to cabinet members and they're going around right now with the lens of looking for literacy in the classroom so um our Focus this last year has been Clarity on teaching so learning objectives and success criteria instructional practices next year our district um plan is on formative and summative assessment and so the following fiscal year then we'll start going out and looking for those things so uh really just making sure we're monitoring and uh making sure that we're in tuned with what's really happening in the classroom instead of assuming oh the teachers need training and support in this and then they get frustrated because they're like we're already doing that so now that we're in the classrooms more we know like they really don't need what we thought what they need is this piece and so they've been very celebratory and often times when we walk away it's like we left Campo yesterday and it was like all positives and I'm like is there anything we can say like hey here's next steps and so we take the time to send like personal emails to the teachers and the administrative teams for welcoming us and uh being open to that but truly I don't feel like there's a specific Department that hasn't been a part of those learning walks at this point do you I have to Sure in a science class I saw text on the desk like kids had been writing it looked like a like two or three paragraphs in this science class and so of course I walk over and I start reading it and I'm looking at first through the lens of an English teacher but pretty soon I forgot about that because did you know that Tokyo has a rat problem and they are now genetically immune to poison and they don't know how to stop it these kids were doing a whole lesson on genetic mutations and then they were making models and so I walk out in the hall and I'm like telling she's like can you please focus on it was like it was amazing to me and I also learned what comes first the y or the X in the math class I learned a lot it was great just a note Christa you haven't invited me on these walks Bonnie you're guess what I have a list for you you know you're getting an invitation now so along those same lines have you thought about having teachers do it or do you see a benefit to that that actually uh last year our um instructional coaches this process started with them and they actually slowly started inviting us out to be a part of their learning walks and that was when we got the idea to kind of take on to that next step with our district leadership so um the two instructional uh coaches in the back of the room are two of our leads in this and they are very welcoming they bring Department chairs and they open it up and correct me if I'm wrong but what I've seen and heard is they will invite teachers the principals sometimes will get subs or get teachers to cover during their prep and they go around and are doing this some campuses have um if they maybe pull their English people they maybe feel more comfortable just looking at English with the intention of going cross-curricular and some campuses are already at the point that good instruction is good instruction and they're looking across the board so it's actually happening way more frequently and regularly at our high schools due to our um instructional coaches being on this and they um have also gone to other campuses I believe two or three times last year where they paired up with another school to go see what's happening on another campus to maybe bring back some ideas and vice versa cuz cuz I I you know I I think that tailoring your your um plc's is absolutely a really wonderful idea but people can learn so much from seeing what other people do that's what're because they're doing basically the same thing and they may get an idea yeah about how to do it differently right rap problems in Tokyo it was fascinating I can tell and it was well written so will you be going to Tokyo this summer you know I my my son I can't get into this someday I will I'll wear boots no no open toad shoes all right any any other okay anything else thank you I I really appreciate the coming back and sharing with us how it's going and and how it's improving our instruction for students I think that's a really important part of these reports that our community here about what we're actually doing in our classrooms and how we are really moving the needle on student achievement thank you all for allowing us to share thank have a great night okay uh we'll now move on to uh item nine consent agenda items um 9.01 do I hear a motion to approve the consent agenda items as presented I move that we approve the consent agenda items as presented thank you Mrs wood second second thank you very much Mr Thompson it's been moved and seconded that we approve the consent agenda items as presented all those in favor please signify by saying I I I okay so on a 5-0 vote they the consent agenda items have been approved we'll now move to um section 10 uh 10.01 we do not need uh to vote on this item tonight so we will just go ahead and skip that one we will now move to 10.02 increase in nutrition service meal prices for fiscal year 2025 um do I hear a motion so then we can discuss so thank you Mr Thompson it's been moved that we increase the nutrition services meal service meal prices for 20 fiscal year 2025 second second thank you Mrs Humphrey I believe yes um Dr mccort thank you madam president governing board members uh due to inflationary increases associated with labor and Food Supplies the nutrition services department is requesting a price increase of 10 cents for lunch at all levels and an increase of 10 cents for breakfast at the elementary level only specifically this meal price increases recommended to offset increases in food and Supply costs increases in minimum wage and labor costs and decrease of USDA reimbursement by 15% at breakfast and 40 cents at lunch provided during the height of the pandemic if you have further questions we have Miss bets we also have Miss Tenny here for our director of nutrition services thank you questions I think my question just is I see that we're a little bit on the higher end if we with this increase um possibly the other districts might um do some increases this year but I guess could you just just speak to that a little bit what what are the factors that might contribute to that so um so first of all I wanted to share that right now our fund balance was drawn down by about 1.6 million at the end of 2023 and we're anticipating another $ 1.8 to2 million draw down after the end of this year because we've kept the prices flat the last two years as we're coming out of the pandemic um in addition uh we are concerned about minimum wage increases in January again um but the question is a valid one why are we higher than uh than some of the other school districts well if you note we're actually lower on on breakfast um at the elementary level um at least in comparison to Chandler as well as to Higley so there is some uh change there uh from a global view of um school districts and how we compare to other school districts I do know and um maybe you could come up um Natalie I do know that our our staff has made an effort to offer choices numerous choices at the junior high and at the high school level and at this point in time they're actually change they have actually changed the schedule so that on Monday Wednesday Friday they have more choices than on Tuesday and Thursday um can you just go ahead and clarify that uh for us Natalie yes Madam president governing board members and Dr mcord thank you for inviting me to speak um we offer to streamline so that we can use less labor in the high schools on Tuesdays and Thursdays the um KFC inspired uh popcorn chicken bowl and the boneless buffalo wings are on two lines instead of one to expedite the lines and also U streamline the um food preparation process which has actually increased participation in those um menu days I've also spoken with um directors um of nutrition services in other districts and they are preparing to present to their boards um requests for meal price increases the districts that stay the lowest have a much significant higher rate of free and reduced eligible households than we have and so we aren't getting the full reimbursement that other districts are getting based on eligibility and so th those are the main reasons that we are doing it um but at the same time keeping it as low as possible so that we can feed as many students as we can so just a note about that you can see that the reimbursement for lunch as an example from the federal government is $433 so if you have a Mesa as an example Mesa unified so they have a very high free and reduced Lynch population and in looking at their 2023 results have not seen the 2024 results at all but their their reimbursements from the federal government is something like 20 over $25 million and the amount that they receive from their local community in paid um lunches is lunches and breakfast is only 6 million whereas for Gilbert it's half and half we receive about $6 million from the federal government as well as about $6 million from from um our families that are paying so there's a a big difference between operating in Mesa and operating in in Gilbert so we're probably more comparable to Chandler or higgle in terms of our operation and then finally you know with that draw down and fund balance keep in mind that a 10cent increase is only it's it's only going to increase our Revenue by maybe 300 to $360,000 so it's a very small increase and and we're just monitoring it closely as we go through time thank you I appreciate that I appreciate all you guys do in the lunches I know you take great pride in serving really good food and and making sure students have things that they like and are healthy so thank you thank you and I appreciate all the board members who have come and visited our lunch and eaten with us thank you I I do want you just to um just kind of give us an overview of the nutrition ntion that we're putting into these school lunches because nobody's going to be able to go out and buy a lunch for $4 that has the same nutrition and taste that we're offering in Gilbert Public Schools so can you just talk about that a little bit yes so first of all we have closed campuses so they don't go anywhere but you're right if you were to go to the dollar menu or now they're calling it the $5 menu or whatever at Wendy's or B Burger King or something you wouldn't get as much food for as little money and the nutrition value would be different so even if we were to serve super pretzels it's not the pretzels you would get at the movie theaters they're whole grain whole wheat reduce sodium reduce fat um we make sure that we have protein at least two servings every offering uh whole grains at least two servings every offering we offer fresh fruits and vegetables every day at all three levels and those are unlimited so if you really like grapes you can come back and get more it's it's as much as you want um then we also have fluid milk and we have at least two varieties every day and then we have um 100% fruit juice so the students are getting a wide variety of nutrition to fuel their learning in the classroom while at the same time keeping the cost as low as possible including um government commodity food to help with the cost too so you're right you would not be able to get it cheaper anywhere else all right thank you very much I appreciate that you're welcome so although it's a a bummer that uh we have to increase because of uh inflation and proposed uh minimum wage increases um I just want to commend you for uh keeping uh keeping the cost still as low as possible I mean if I'm looking at this here um our our high school I'm sorry our our lunches at the elementary junior high and high school level I mean this is some of these are are less than you know just a couple percentage increase when just inflation alone is you know double triple that Nationwide um and so the fact that we can keep those low and still uh and still make the this lunch program work for for our school district is commendable so thank you very much thank you Mr Thompson we do do taste testing and make sure the food is acceptable to the students but um like you said it is still very low um we don't want to raise it so much that people can't afford to buy our meals at the school so and uh the way that we're also combating inflation which is um significantly affecting us is Right sizing our staffs at the school cuz that is something you can control we can't control the food prices but we can uh rightsize and also being very mindful of our resources when we have to buy equipment and things like that to make sure that we're um being careful with our spending to um continue to keep a viable Financial program in the nutrition services welcome all right thank you any other questions appreciate it thank you very much welcome okay with hearing no further questions I'll take a call for a vote for the increase in the nutritional uh nutrition service meal prices as presented all those in favor please signify by saying I I okay on a - vote that has been approved thank you 10.03 math manipulatives adoption Dr mcord do you want to say something before we take on do a motion please yeah just uh this item is uh the manipulatives are from curriculum Associates which is the vendor for I ready that was approved but it's not from them but does not produce the math manipulatives they don't produce them which gives students a concrete model for abstract Concepts and so hand to mind has partnered with I ready to provide math manipulatives as a supplement to the I ready curriculum total cost of this is right around $375,000 and this coming out of fund 610 for Capital fund funds uh Mr Ryan and Miss uh Betts are available for questions regarding that thank you do I hear a motion to approve the the math manipulatives adoption I move that we approve the math manipulatives adoption thank you Mrs wood um second second thank you Mrs Paige discussion do don't the I doesn't the I math curriculum already come with manipulatives it does not oh uh curriculum and Associates does not they're not in the business of creating math manipulatives so they're the the curriculum Creator the manipulatives then um hand to mind actually creates manipulatives for a variety of different vendors um that you would select from many of which uh were considered when we went through this process so we would have been in the same spot uh depending on who we would have selected as the ultimate uh vendor for the the math adoption thank you do you want to just give us a couple examples of like what are math manipulatives what would they be used for and what grades are we talking sure um we're talking kindergarten through 8th grade um everything from I actually wrote down just a handful uh of depending on the kit each kit is different depending on the grade level everything from algebra tiles uh Geo boards fraction Towers base 10 blocks clocks number lines um very similar to the manipulatives we've had prior um 2012 was the last time those were purchased so you can imagine over the course of time they've dwindled in terms of volume and usefulness and so this is actually really replenishing what we had along with adding a few new manipulatives along um really in alignment to I ready and and the adoption that we're going through so even if we hadn't gone through this adoption probably this would have come up as a need for purchase just to replenish what we had back in 2012 you any other questions maybe oh go ahead oh I'm sorry no goe um maybe you already answered this or it was said and I missed it is this do this does this adoption pertain to a particular grade grade level grade K8 K8 k through eight k through eight there's a different kit depending on the grade level obviously for appropriateness okay thank you I I was just going to that um the price the cost we actually approved it was part of the cost the overall cost that we saw in the math adoption curriculum material cost as well it's not in addition to what that so it was what we had already budgeted for it and planned for it so this was part of that it wasn't in an addition correct okay anything else okay hearing none um I'll take vote for adopt or yeah the math manipulatives adoption all those in favor please signify by saying I I I so on a - vote 10.04 instructional time model for Global Academy um Dr McCord I think we've talked about this several times but I'll let you talk about it again we have this will be brief a March 5th board meeting uh the board approved the district to advertise the 2025 instructional time model public hearing for March 26th 2024 and the second public hearing was on April 9th 2024 at both hearings Administration presented to the governing board and the public the advertisement will appear on the Arizona Department of Education website and for those that are tuning in or go online that presentation is attached to this agenda item thank you do I hear a motion to approve the instructional time model for Global Academy that we have discussed several times so I move that we approve the instructional time model time model for Global Academy thank you Mrs Humphrey second second thank you Mr Thompson discussion and as I said we we already have discussed this several times so I think we've probably covered just about everything all those in favor please signify by saying I I I okay so on a 5- z vote uh and if we have any requests for future agenda items please uh see Dr McCord or myself so we can certainly accommodate that um we'll move to board committee reports 12.01 Insurance trust representative and I have nothing to um report tonight I'll move to legislative representative Mr Thompson nothing tonight thank you thank you Mr Thompson city of Mesa Le on Mrs wood nothing to report thank you town of Gilbert and and um tell Gilbert Le's on an audit committee Mrs humph so I was not able to attend but on a I believe it was April 13th that um Gilbert Public Schools participated in a town event where um it was it was geared towards autism but we were working on bike safety and and um I believe that we handed out helmets um or the town handed handed out helmets to to kids as they were learning about bikee safety and then the audit committee met and things are going very well and we won't be having another meeting for the audit committee for a few months until we're we we're done with the part we need to do and then waiting for the next audit right thank you Gilbert Education Foundation Mrs pige uh Dr McCord already mention the uh Awards tomorrow night so there's nothing further oh I'm sorry Friday what day is it oh no no it's tomorrow no it's tomorrow Tomorrow there's employ the year emplo the year is Friday sorry you like yeah there there's two okay thank you Mrs paig uh Dr mcord meeting dates thank you madam president gy board members May 7th board works study and brief board business meeting May 14th is a board policy committee meeting and May 21st is the last board meeting of the school year thank you time for adjournment do I hear a motion to adjourn I move that we adjourn thank you Mrs Paige second second thank you Mrs humph all those in favor of adjournment please signify by saying I I I thank you very much again

and the meeting is adjourned thank you everybody e for

ready one minute close the doors there you go all right thank you everyone for coming this evening uh there has been adequate notice of this meeting provided by the Board of Education in the December 28 2023 notice in the asber Park Press the co-star setting forth date the time the date time and location of this meeting meeting similar notice has been posted in the burrow Hall the Brio School website and the bur clerk has been notified roll call Mr Becker present Dr Dan brosio Mrs mcdevit here Mr milans Mrs weath here Mr starky here Mr Vitali Mrs Walsh here Mr Walman here awesome if we could stand for the I pledge Ali to the flag of the United States of America and to the Republic for which stands one nation under God indivisible liy justice for all if I could get a motion please to approve the minutes of the uh April 10th meeting I'll make a motion to approve the those minutes second CHR Walsh Mr Becker yes Mrs mcdevit yes Mrs we yes Mr starky yes Mr Vitali abstain Mrs Walsh yes Mr Walman abstain all right we have for your pleasure uh the 2024 school year budget presentation by Miss Quigley Quigley [Music] I'm I think so yeah [Music] thank you okay good evening and Welcome to our budget presentation we'll start out with our revenues our anticipated revenues for the 2425 school year as you can see the local tax levy takes up pretty much all of it the 89% the state aid is at 7% our federal aid which is all our Title One title two title funds is 1% and our unassigned Surplus is 3% our tax levy increase over last year's tax levy is $ 22,33 our tax levy last year was 14, 616,000 $690 and it is exactly [Applause] 2% oops to get some detail on where our revenues are our local tax levy as you can see the state aid number went up I did decrease the appropriation of excess and unassigned surplus in the event that I needed for another year last year we took a sizable amount and I really didn't want to do that again so we cut back on that the tuition and interest we had a nice increase in our bank interest as well as I will anticipate some more preschool students parent paid so so that is our total operating budget plus the federal grants and other funds brings us to our total revenue of 16, 750,000 excuse me 795 overall it's only an increase of 10,000 due to the fact that I decreased our anticipated our appropriation of excess Surplus by $426,500 now our Appropriations as you can see majority is our regular Ed tuition our special ed vocational tuition next up is our instructional salaries our resource special education employee benefits health and dental and transportation Building Maintenance utility salary Surplus Sur supplies that encumbers all of our Appropriations in a little more detail we have our regular Ed and special ed tuition our regular education instruction is going up our employee benefits both health and dental health is anticipated at 7 and a half% increase Dental at three the special education instruction resource otpt that has an increase that's most of our instructional salaries within our staff the building maintenance again now that also encumbers our excuse me encompasses our utilities which we anticipate to go up electric gas our maintenance salaries and supplies Administration Central Services Tech Transportation transportation is through mesc and that is anticipated to go up 5.81% which is the CPI the M moesc contract only goes up via CPI every year and that's the amount that they're allowed to increase other expenses are Tech purchases supplies textbooks the total is only 14 milon 68880 because this is only a specific number of Appropriations that had more of the higher increases so to highlight our special ed tuition and related Services has increased that is mostly our out of District tuition the m moesc transportation costs as I stated were 5.1% increase our health care and dental increase was 7 and a half% and 3% respectively our regular red tuition for madisan increased by $675 per student and that is just our gened tuition of 20,25 the special ed any lldd resource placements that tuition went up 1,300 per student at a cost of 31 $ 31,1 156 the CLI program which is the Center for Learning Independence went up $413 to a little over $100,000 at 103 291 and our adjustment for the 2223 school year from manisan is $222,800 to be included in our 2425 school budget now due to the value of the township going up almost 11% our tax rate School tax rate actually decreased from last year so the burrow average for an assessed home is 1,145 $89 that shows an decrease of $585 71 for the year for their taxes now it's the School portion of their taxes for a house that has a lesser assess value of$ 785,000 that has a decrease of a little over $400 for the year this budget accomplishes its fiscally responsible to meet the Board of Education goal it maintains our current programs it supports our extracurricular academic athletic programs and more important it meets the state mandate and is at the 2% cap sure so in terms of how this it supports some of our professional development initiatives um you know this allows us to have common prep time still for our teachers for one period a day so they can meet um in small groups to collaborate and uh learn from one another um the budget also in professional development supports our membership in professional organizations um that allow our teachers to continue their training and vdo Consulting in particular uh provide services that allows us to collaborate with our sending districts which is really valuable to us um the professional development budget in this uh upcoming year uh we're working on consultation with experts in specific fields and and obviously it supports attendance at professional conferences so as we outline our professional learning goals for next year there are funds so that we can reach out to people to train our teachers for certain areas um as well as ongoing training for SE techn ology tools um so link it is relatively new here in b as ISL and our curriculum platform the won Atlas so we plan to continue investing and training our teachers with those and then in terms of State mandated trainings we use gcn and that is a pretty coste effective method for our staff members to be able to complete their trainings that they're required to complete each [Music] year in terms of Safety and Security we will continue our C sharing agreement for having uh a real police officer here at school um this budget also allows us to maintain our security cameras and the related systems to that camera system and other relevant you know safety measures as outlined by the njpe so uh we feel like you know we are in a very good place to continue the Safety and Security initiatives um that we are not only required to have but um um go above and beyond toide here at our school thank you awesome questions any questions board members Ted no I don't have a question but I do have to say this document is extremely important and you need to bring it home because it's guaranteed to cure insomnia oh come on I'm only talking about the numbers for than not not the educational uh no thank you Diane very well presented um my only comment is that looked like the biggest increases other than our our local maintenance were from employee benefits and from the special education and that looks to be I was just doing it like about 133% increase the two of them combined and the state aid actually increased by about 15% this year one of our because we get security Aid we get special ed Aid and we get Transportation Aid our state aid for security doubled okay I was it went from let's say 36 to like 71 72,000 so that was a nice increase didn't we also have to budget a little bit of extraordinary a something that we don't normally do yes I had to budget for more of extraordinary Aid than I did last year but the amount that I budgeted was still less than what we received so if we do receive more it would be a bonus that that contributes to the change though because that contributed to the less of the draw down from the unassigned the shance point shance point that contributed to the increase in state state aid yes yes just just to finish the thought though so we expect the health and dental to continue on that that rate of increase and so the state aid it seems like a onetime bum right so it's a good picture this year but in the long term we won't expect those to to we don't expect the state to continue to inre increase the Aid at that r at that 15% no no it's usually all budget a little bit more even even money or maybe a little bit more because I can't guarantee what they're going to do every year when all the baas get together and we discuss it's a lot of them are getting a big decrease by millions so for us to increase by a little bit I'll take it any other questions or concerns board yeah uh oh on on the budget does the uh public have any budgetary questions all right right thank you Mr quig thank you Mr Becker thank you thank you thank you at this point uh we come to visitors business visitors are permitted to comment on agenda items only at this time we just ask that even if you've been here before you clearly state your name and address and that you approach the microphone for the uh viewers at home there appears to be none Diane are there any correspondences none all right which brings us to committee reports uh District Operations Mr [Music] Vitali thank you uh Mr Milan is not here today he asked me to speak on his awesome thank you a double report for me um so and I just left the manisan board ofed so I didn't get to see their budget presentation they had not gone to that part yet but tonight they're doing the same thing so I'm sure Joe will report on that I know we got some correspond um some we talked about the tuition rate so things about what's happening there that impacts us he really wanted to highlight Mrs wath our very own teacher of the month at Manasquan last month at the board meeting was recognized that was very exciting students nominee thank you all which makes it nice it's not parent nominated it's student nominated so it's nice to watch you just watched a slew of that happen today at the board meeting and they did all their teacher of the year was lovely um another big happening in Manasquan that impacts us is they hired their superintendent so that um Mr Goodall is the Final Cut and he is now the Manasquan superintendent so now that leaves the vacancy of the VP of manisan high school and they're currently um interviewing and working to fill that position as we speak principal for the for the principal of the high school so the high school principal Mr godal moved to be the superintendent so very excited for that they go for a foral search they did they did from outside and within he probably could speak more about how many people they interviewed but I think it was a long length it was at least about six months similar to ours and multiple nights and interviews so yeah we're very excited to have him continue on and you know yeah he's passionate from what I have learned about professional development so so am I and from what we hear from this board it sounds seems like a line what we're working on so Joe will report back more next time all right thank you Miss Walsh that par leaves us into your curriculum and programs take a deep breath um the school has been very busy so we have we met yesterday um as a committee virtually um at 4:15 the the meeting was attended by Mrs psra Mrs Pearson from the administration Dr Dave um Dam brosio Liam starky board member and of course May there were so many items discussed I didn't count them all this time but I'm going to go for it so the first item was the ongoing planning preparation and training for um njsla testing coming up very shortly we got the email that the njsla testing will be for grades three through five and begin the week of May 13th grades five and eight will take the science test on May 20th and May 21st all makeups will run throughout the month of May coat testing for grades two and five started this week on Monday April 22nd this is one of the measures used to identify reach students the teachers have also been working with Mrs Pearson on the middle school math placement they created a flowchart um that was emailed out to middle school parents they're also reviewing all the multiple data points that are used for that placement process the teachers also work closely with the administration to create and refine rubrics and placement tests the next thing we discussed for the many lovely field trips we're hearing about and signing permission slips for um Mrs pearon has actually worked with the grade levels to ensure some kind of content connection to their uh field trip and also designing them at each level to be progressively bigger or further away um just as the kids get older something to look forward to this week the PTO I'm sorry I'm stealing some of the Town stuff but this is what was reported the PTO it's connected to the curriculum is hosting fun Earth Day Celebrations all through the week with meaningful activities each day uh the fun week will conclude with Arbor Day with an annual bike and walk to school event the school's also planting a tree in honor of Arbor Day and continually celebrating how we can protect the environment another really exciting thing I learned about that's coming up at B is this 30-year anniversary of a buried um time capsule the class of 1994 so if we know any graduates let us know um that's I've been asking certain people some alumni Mrs mon uh Monica I think her name was a former math teacher okay here we go firstand students worked with students 30 years ago to BU a time capsule I think outside of like Mrs limo's classroom oh wow so the current student government is working on this really special day June 6 where they um they think that's the day they're going to working on all the details they're going to dig up the Time Capsule and see what fun things happened 30 years ago they are working with graduates like I said so if anyone knows anyone let us know another huge exciting thing that I was made aware of is that Mammoth county is really pumped up about celebrating their 250 year anniversary the county is having multiple celebrations all over county fairs all sorts of things so Elliot cologne a former board member uh met with Administration and they're looking out how can we celebrate here what what events can we hold at bees so they have a lot of ideas and plans in the works forel day will have some kind of feature um to kick it off in honoring this Milestone and I think BS is working with some local historians to connect to our local history okay so then this is was wonderful to hear that the administration is gave an update on how they're planning a week of Hope and healing beginning June 10th our community is still working through the grief process from the loss of one of our students in January this week of Hope and healing will be for grades 6 through 8 and they will have V various events led by mental health professionals as well as a day for like example yoga for the students so Mrs bolra and Mrs Pearson are working with um certain Professionals in our community that specialize in grief in children Lyn Schnider from the common greet Center and Susan tone a former actual counselor from manawan high school um so has she spent her whole career working with students through grief there will be lot more details coming about this but it's in the beginning plan stage and we'll hear a lot more about it it's coming up June 10th um another positive thing I heard about from my own family and from the um Administration is that the students participated K8 in a very high energy assembly led by lead University the students were over the-top excited about this assembly and they really had a positive impact they got a lot of great feedback and I said I know for my own children lot of great messages then on May 16th this is important for us to get out especially some of our organizations that the students will be learning about cyber safety that day a state police officer um that specializes in this will be hosting an educational program for the need to be safe while utilizing technology then there will be actually an evening connection where the program will extend to the parents so we can learn about the newest and latest updates from the professionals and see what we can do to keep our children safe um sending districts are invited and if you check the weekly email there are the Flyers are coming out on they started last Friday um then we discussed this was a big one a lot of the hard work that's going here in our programs and curriculum we discussed the future professional development plans that align to our board goals next year there will be lots of training specifically they said they're working with a professional from Monclair State University from their special education program and she's going to come in and work with the staff and there's experience they know this presenter personally from working in other districts so they're happy that she'll be coming in and getting explicit training on writing IEPs writing goals and actually working with progress monitoring on the goals and more detail to follow um I'm sure I'll be reporting on that and in addition we're going to be working with Rubicon Atlas our curriculum software program and they're being they're going to begin to train the teachers on lesson planning this feature will be adopted next year this will um have direct training on how to link the curriculum and the standards directly to the lesson planner and their assessments that was a board goal to reduce use the redundancy in all the online programs that we have and platforms so we can streamline things for the staff and save money this will allow for lesson planning to be on one place connected to the curriculum like we heard in the presentation there will be further training on iel this training will be working on more detailed features and tools to help the teachers identify students strengths and weaknesses then allow them to group for targeted instruction as well enriched enriching instruction the the administration works really wants to work with the teachers to dig deep into these tools to improve the individualized instruction another really positive thing that's coming out of our PD for next year is Annie foresight will be presenting to the staff the whole District staff on the zones of self-regulation the goal is to um of this is to provide common training language and tools for the staff to work with the students on regulating their emotions Mrs Pearson is working closely with the staff on becoming she called it I love this the CEO of their own brains and developing metacognitive strategies to help the students with conflict resolution problem solving and classroom learning all the training will be ongoing and the staff really here the administration reported they've really expressed their eagerness to want to learn how to reach and connect all of their students in their classroom so it's amazing to hear so they will continue this uh to bring in research based me methods on how to best do all of these things in their classrooms finally Mrs Pearson so working hard with all ascending districts including myself I'm providing these enrichment opportunities um today was one of the very first ones here at Bal they had an academic Bowl some sampling of things that happened last uh week was a wood shop so you might not know about them because they're specific grade levels we try to spread them through through eight um manisan will be hosting a dance academy experience there was a newsroom experience so it's great all sending districts kids are getting to work together and meet each other and have different enriching experiences outside of the classroom so I just want to say thank you um as to the administration both Miss p and Miss Pearson and all the staff I'm really working on all these initiatives for our students does anybody have any questions they're working hard there a lot going on thank you thank you thank you for the thr awesome okay my hand was hurting after those no now okay thank you Miss Walsh that was spectacular uh does anybody have an HR for Mr marilan switch he didn't I I did not realize he wouldn't be here um we we did meet but I'm Ill prepared for a full report problem can I just acknowledge there's a retirement on the board agenda for HR so I just feel like that is amazingly something that you know someone who's dedicated many years here Mr um Saia so that's something we'll be approving tonight yes yeah we'll definitely not that all right thank you uh that brings us to Mr Waltman policy yes um policy committee met very briefly on the 18th at 4M it was virtual uh it was uh M Dr Ambrosio and myself from from the committee as well as uh Mrs postra and Miss Quigley from the administration um the only there were no updates from Strauss smme that we needed into action we do have the second reading of the policies that are listed for tonight um the only update is that thanks to some diligent work in the the office all of our policies on board docs have been vetted and are up to date and we are ready to embed uh the board Doc's website uh inside of our own website which is a major Milestone there are a couple regulations that we're we're finalizing but uh tremendous amount of effort thank you Miss Quigley for for spearheading that um it'll be nice to have all of our policies up to date we have been using it now uh for all the policies that you see tonight uh to go to go through and as we get revisions so big project reaching completion and that is all I have thank you Mr Walman y uh and Miss reath community relations yes um a lot was presented um already but uh just some upcoming and current uh community Community happenings um Briel R has a lot of programs that are underway right now there are uh some signups um available on community pass um including the infamous famous North versus South games coming up um in June um and also the PTO has a couple of events coming up in the spring um one is give back night at reef and Barrel which is going to be tomorrow so um a percentage of uh the revenue generated is going back to the PTO so if you don't feel like cooking please support the PTO and head over to re and Barrel with your family um at the PTO also has a new um Spirit Weare website they're using a a new supplier um and that sale is going on you can purchase um through the year with that and it's kind of cool because um it's not just like the five available items like it's been in the past there's um a tremendous amount of options so take a look if you haven't done that yet um and also uh the Missoula traveling theater is headed here um the week of May 6 so those are just some things that the PTO is um doing here to enrich the lives of our students that's it right thank you thank you everyone for your reports sir uh very much appreciate it uh that now brings us to the administrative report sure so there's a lot that people have already shared so I will not you know be redundant with things we've already heard but obviously there's there's a lot happening in Spring and this is a very busy Place uh at this time of year uh a couple of other things in addition to what has already been shared is we had our second annual pickle bowl tournament that was a fundraiser for the boosters we had a really nice turnout was a whole lot of fun um Renzo lucarelli and Dean Flynn actually won they were really very well prepared and um but it was just a really nice evening way to bring people together um and our teachers did awesome we had a lot of them step up to participate as well uh I want to thank Mr Becker and Mr Savia for being very good sports uh in celebration of the readathon um our grade three through five students who read at least 200 minutes had their names put in a drawing and if their names were pulled they got to participate in a sliming of Mr Becker and Mr Savia I'm not signing up for that anytime soon especially after seeing it in person but you know they were great Sports and the kids you know we had our K through five students in here it was really fun and I appreciate their willingness to do that um you know we've already talked about the academic bow today that was a big success and Earth week this week we've got something happening every day um spring enrichment has launched and I also want to thank the PTO for supporting that program um and you know also sharing that you know we are getting ready for njsla testing that will be coming up soon um I did want to acknowledge U Mr savia's resignation for the purpose of retirement is on on this evening's agenda as well um you know and after spending so many years here at BS bees I'm sure he's looking forward to the next chapter uh you'll also see I just want to provide an explanation too for um the two new positions that are on the agenda this evening uh one of the board goals earlier as we got started was to do an examination of our administrative structure and the two new positions that have been created um are um new positions that realign some of the central Administration roles um so we will be replacing the supervisor of curriculum instruction and the vice principal director of special education positions with these two new positions um so I thank the board for their collaboration in designing these two new positions and I'm looking forward to beginning this the transition to our new structure I think that's all I have any questions question thank you miss postra any HIV reports none awesome all right we are at the portion of the meeting uh that contains action items the first being curriculum and programs Miss Walsh could you present them this evening sure I'd like can make a motion of the board move following items A1 through A3 second Mr Becker yes Mrs mcdevit yes Mrs we yes Mr starky yes Mr Vitali yes Mrs Walsh yes Mr Waltman yes motion pass all right uh Ted District Operations Mr Vitali of course of course District operation like to move action items B1 11 a second thank you re Mr Becker yes Mrs mcdevit yes Mrs re yes Mr starky yes Mr Vitali yes Mrs Walsh yes Mr Waltman yes yes motion passed and policy Mr Waltman if you could present that please sure like the motion that the Board of Education approves all the policies listed under C1 for a second reading second that thank you m Mr Becker yes Mrs mcdevit yes Mrs we yes Mr starky yes Mr Vitali yes Mrs Walsh yes Mr Waltman yes motion passed and then Sarah if you don't mind could you do HR please no problem I'd like to make a motion to move forward items D1 through D6 second re Mr Becker yes Mrs deit yes Mrs weath yes Mr starky yes Mr Vitali yes Mrs Walsh yes Mr Waltman yes motion passed thank you everyone uh at this point we are at visitors business visitors are permitted to comment on agenda and non agenda items at this time again we just ask that you please clearly state your name and address and approach the microphone for those at home hi Kelly baldino 108 leny Trail just questions I don't know I came in late if there's an update on the um playground as well as the library I'm sorry if I missed that and then last time my third question and last question is I know last time we talked a couple months ago about prek possibly becoming full day and you guys were going to send out letters and do an assessment internally just wondering what the status is so Media Center project is underway you can see things are roped off we have had workers here pretty much daily um we have actually have a construction meeting with the uh contractor on Friday in terms of playground um I have asked the um person who we are interested in working with to give us a phase in plan based on the cost um I am waiting for that knowing what the board has committed and what we know that the PTO has committed um you know we are waiting to hear if there's any other willing uh generous donations coming in uh but I think you know I would like to see you know what that would look like so I had a conversation um with the vendor and he is supposed to be getting me that phas in plan um we I don't know if not interupt but I'm also uh working with the PTO on um the vertical raise option um I we haven't gotten concrete next steps from them yet on how we can uh access or use um their organization to facilitate that instead of um creating separate accounts um but I'm working on it with um Caitlyn as well so hopefully updates soon and then the last the prek full day prek you know I think as I recall I thought we shared this publicly um you know in order for prek to go full day you know there are a lot of requirements in terms of facilities and space and um you know at this point with these two major projects that we have going right now um we have agreed to kind of put GRE K full day on hold until we saw where we ended up with the completion of these two projects you know knowing certain things like there has to be a bathroom you have to have 700 square feet there's a lot of requirements for prek space and you know in order for us to think about having a full day three-year-old program three full day four-year-old program we we have to think about our space and if we take space away from a different part of the building who is that putting out so um my understanding was that we were going to put that on hold until we finish these big two projects and then come back and revisit um so that's where we have left any questions or concerns otherwise anyone all right now uh all right we are come to the Oho important payment of the bills Mr vit sorry Mr Becker um to make a motion that the Board of Education authorizes payment of the following April 2024 bills list and that the secretary is authorized to draw warrants of the treasurer in the total amount of 2, 11,964 191 a second okay M mcdevit Mr Becker yes Mrs mcdevit yes Mrs we yes Mr starky yes Mr Vitali yes Mrs Walsh yes Mr Walton yes motion passed thank you uh as we move by the board secretary certification and the fact that there is no executive session uh that brings us to adjournment I could get a motion for adjournment motion Mr wall second Mrs yes all in favor thank you everyone for coming this [Music] evening I don't

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I'm already switched out here [Music] [Applause] [Music] [Applause] Val go [Music] [Applause] [Music] oh sorry [Applause] hey [Music] that trying to figure out [Applause] [Music] [Applause] this signal wants wants me to have a a break up or something looks like I left open I swear to God I did it oh my God [Applause] mess [Applause] [Music] oh my [Applause] God back up w come [Applause] on hey [Music] oh got [Applause] this right hey oh hey [Music] [Applause] let's go slide out slide out [Applause] go [Applause] [Music] [Applause] I got got [Applause] it can't do that you can't do that [Music] [Applause] [Music] CH not this be we [Applause] ER M start [Applause] let [Applause] [Music] [Applause] [Music] go okay okay okay there hope there hope [Applause] [Music] [Applause] hey hello [Applause] [Music] [Applause] be [Music] boys come ony [Applause] [Music] [Applause] take [Music] I got him I got him I got him where the paper towel where the paper towel [Music] play I was looking at the damn when I Happ [Music] right that [Music] it happen [Music] go that's it's not he [Applause] I knew so right now I'm get my starting so I like the setup we have now I do not like my setup right here I I don't like this [Applause] don't worry about this yeah the front line makes [Applause] sense y gang [Applause] [Music] that would be smart Jacob when I go to serve he cuz my sh so I give you that that would work we're actually figuring this [ __ ] [Music] [Applause] out that's [Music] so you'll come in [Applause] [Music] [Applause] [Music] [Applause] so far you have a little soft a little freshman you got the B right [Applause] [Music] here angel I think if I put put Ang here I just realized you have no set besides so where's oh oh okay [Applause] [Music] [Applause] about from now [ __ ] big ass head out the way [Music] [Applause] [Music] [ __ ] I don't want [Applause] [ __ ] [Music] [Applause] [Music] stop team spirit high right now [Music] we know you're you [Applause] better than [Applause] me I'll give him I'll give you one thing he did punch up the ball yeah he's getting better yeah he's getting [Music] better one [Applause] make sure Vinnie [Applause] good dude right there instead of going to the par we should like look for behind number looks exactly [Applause] like you still remember what o like okay I I remember abami the [ __ ] middle blocker the glass I remember most of the that I actually pay attention to I remember like I remember like maybe [Music] [Applause] three let's go jul [Music] [Applause] yeah he can't do anything the you guys remember that was was [Music] [Applause] like hey don't worry I'm you say that every single game Who whoa I did no every game what you mean what you [Applause] mean what you then we have game I'm BR I I do good at all why you guys why you guys so mean to me bro why you [ __ ] you're everyone [Applause] day it's all good [Applause] life they were tripping like bro how are you going to tell [Applause] me [ __ ] nasty I lie that was [Music] NY by the way he's got I heard I heard that guy has over 270 kills I heard a is that right I heard he's a senior who you missing [Applause] I want to get yo chill to chill yo am I in your way what do you mean get back back [Applause] that was nasty that was [Applause]

e e e I pledge allegiance to the flag of the United States of America to the rep One Nation indivisible andice like to read a quick statement if I may the New Jersey open public meeting law was enacted to ensure the rights of the public who have advanced notice of to attend the meeting of public bodies of which any business affecting their interest discussed or act upon in accordance with the provision of this act Park notice of this meeting be published by having a DAT time and place they posted in the office of the B CL the B Library rectify the office of the Board of Ed the off offic of school numbers 3456 and the high school on April 16th 2024 and notices were forwarded to reporters of the record April 16th 2024 this is an official meeting I'd like to take the rooll if I may please Mrs Abu here Mr yes Mrs Fredo mrw Dr here um I'm going to ask Mr and Dr to join Mr Dan Hal wears a lot of hats in the school district and all of them with distinctions um he takes care of our stem program takes care of our Decker club and he was handling a competition this year in which he submitted three teams to a Statewide competition in Cliffside Park and the three teams finished Statewide first second and third place [Applause] congratulations we're here to honor them and all to you Dr Pano Mr going to join you giving out the awards thanks Mr thank you very much um thank you Dr Hayes thank you members of the Board of Education and thank you for the community and congratulations to the students who did magnificent work um I'm going to start off just to understand the challenge the students use their uh computer uh AED design software to create drones they had to this year's challenge was to create drones that could analyze forest fires and report back dangers um uh you know how expansive the fire was and appropriate steps to take to remediate that problem so our first set I'll bring up our bronze medalists and if they're not here I'll call their name just to acknowledge them and and uh have their name in the record so mamed El Hindi is not here at the moment um Victor freas is off hit home runs I assume he is uh one of our ball players across the street uh so here [Applause] BOS good work Buddy um Eric Lo on top to being an excellent student one of our wrestlers Victor all right um let's see we have next up is Max [Applause] Grand and Juan Sebastian [Applause] hernande all right that is our bronze medalist the top G's AAR dep is not here tonight she's one of the things that's special about our silver medalist this year is it's the first time we've had a team repeat and what was difficult for this group is they were second place in the state last year as Juniors so this year they as seniors had to get all their college applications done they had to write a bunch of essays or taking high level classes so to repeat as a silver medalist it was very impressive um I reinw wrap top of [Applause] Kaitlyn shell is one of our top track athletes she's not with us tonight miss shahad Ibraham [Applause] is conratulations conratulations NN coko is not here today all right and George good no George could not make it today so that takes care of our silver medalist and Jessica maridi is not here either Jessica Mar is I'm not sure where she's going to finish up she but uh she's in the running for valedictorian she's way up there at the peak um next up we have um have we have certificates and FL and medals for this is the team and for the board of education on your desk one side of that packet is the design notebook 57 pages that they created uh which was the winning design notebook for the state of New Jersey and on the other side of that notebook is a PowerPoint that they created when they competed at International level um they did well they're only freshman which is amazing they got so far there was one Chinese team one Pakistani team uh a team from Las Vegas that finished out but they represent us very very well um so Brook Blakey also a picture for the [Applause] soft congratulations next up Jaden IAS one of our cross country athletes as well congratulations and there's your medal my man good work Jen Kaitlyn be also ran over [Applause] hereat right good work and last but not least sah agular oh okay all right so I will get all this stuff to them tomorrow it was very nice to see you thank you very much thank you congratulations [Applause] good we have one more award please he actually already received it I just want to acknowledge our unome hero so every year every year the uh bur County Association recognizes one student from each high school as an unsung hero and typically the unstung hero is somebody who very quietly goes about their business doing wonderful things for the people around him and for the school and is rarely recognized for the good work that they do and Cliffside Park High School recognized Rene Reas this year and I want toat from what I've read I apologize you make that a better school simply by being in every day we thank you for that was recognized at a celebration last month with all of the other unsung heroes across beron County but I wanted to ask him to come to the meeting tonight and to just be recognized by the board and give him our thanks [Applause] two minute recess we know it's a school night and I hope you don't have too much homework but I'm sure you have other things you need to get home to our design team and for making us proud keep up the good work and we look forward to next yearing [Applause] all right sah aular also of the gold medal [Applause] so ladies and gentlemen thank you for being here couldn't be more proud of your children than we are if you'd like to take a few minutes in the hallway for a photo op please do we're going to take a two-minute recess to let our students leave and thank you [Applause] congratulations e e e I want to congratulate all of the students who are here this evening from our design team to our own son hero um they represent us well and also students who continue to represent us well are our sports teams so we have the inaugural season of the JB boys volleyball team and it's up and running we have strong participation I've been hearing really good things about the games I haven't attended one yet but I hear that they're playing very well they've had three scrimmages eight matches and one tournament for year one and next year we anticipate having a boys varsity volleyball team so I'm very excited for that our baseball team is 38 and one Boys Tennis is 2- one and our softball team is 4 and8 proud of our sof team they participated in the wehawken Autism Awareness benefit as well as the Demis breast cancer awareness benefit our track girls are undefeated and our boys are one and two and they tend uh numerous invitationals very important reminder then L day is this Saturday so the game will be game one will be at 11: a.m.

e e e good evening hello everyone good evening I'm Mrs Lan I'm one of the assistant principles here at uen high school I'm so excited to welcome you to our spring instrumental concert I can tell you I stuck into a rehearsal earlier this week and our students Miss TR and Mr Price have an amazing show prepared for you this evening let's all take a moment please and silence your cell phon you'll one them going off the and then join me in welcoming our students to the stage [Applause] good evening my name is Colleen trass I teach Orchestra at both Fisher Middle School and here at buing high school thank you for joining us at our spring instrumental music concert um our first piece we'll be playing tonight is one of my pieces um it's called Finlandia I wrote down notes because I always forget to tell the really interesting stuff about these pieces um so Finlandia is a piece that was composed as um a political demonstration and we don't think of classical music as music for protest or in that kind of way but it was um celus wrote the piece about Finlandia struggling to break free from its rule under Russia um his words about theace he describes we fought for 600 years for our freedom and I am part of the generation to achieve it my Finlandia is the story of this fight it is the song of our battle our hym of Victory so you hear like a struggle at the beginning and eventually like a Triumph and a big kind of Unison moment so I hope you'll enjoy Finlandia for [Music] for [Music] for [Music] for [Music] la n [Music] for [Music] for [Music] for [Music] for [Music] [Applause] all right our next piece is called Waltz Number Two by Dimitri Shas kovic it is sometimes also ni named um the Jazz Walts um interesting fact about this piece it was originally written orra so strings but also accordion guitar um instruments for know it's enough to make up a dance um like a band for a dance and you'll kind of hear that in this case it's a a waltz it's a very dramatic piece it changes from dark and kind of Broody to kind of a bright Waltz um changes up a bit quickly with Dynamics and stuff like that so this is Waltz Number Two for [Music] for [Music] for [Music] for [Music] l e [Music] [Applause] okay so the orchestra has one more piece for you um and you'll see the string players back out here later for chamber orchestra for Symphony Orchestra um but really quick while we have all of our um seniors out here with us we have to acknowledge um our seniors who we have on stage um so if we could give a quick Round of Applause for Ashley G Ashley T valer Rebecca andam I know your names I was just so nervous about forgetting one of you that I had to read it off a list I'm so sorry you know how I forget things like a lot um so those are our Orchestra seniors um would like to thank them for their hard work and dedication to our group um I first met this group as um sixth graders so like picture them but like smaller cuter like sixth grade Orchestra kids um and you know it's really amazing seeing them grow from sixth graders to where they are today um like they were like really goofy like always really fun to work with um and just seeing like what amazing musicians they've become but also like athletes and like leaders in their school it's incredible um and I didn't high school so it it was amazing because eighth grade year got cut off short with Co and it was really sad like I'm not going to get to see them we to finish this so it was such a gift finding out that I get to work with them again it was like no one gets a chance like that so um it's really been a privilege working with all of you um I know like we probably dve each other crazy at some points between now and sixth grade um over some things but um I appreciate your commitment to the group and for everything you've done like I've tried a lot do things with this group I'm like hey let's go play the ball you're like okay um let's go like on a field trip and like all these things so thank you for trying these things out and for having such a good sense of like um I don't know like very like positive attitude even if you don't think it you guys really are like a positive and really fun group to work with and we're going to miss you next year but we're excited for what you're going to accomplish so um one more time for our seniors on stage you're the more label but all we're all here um make sure we acknowledge them here our final piece um with this group at least again you're going to hear more strings um later on our final piece is going to be Symphony 104 by heyen he has over 300 complete works um which is a lot including 106 Symphonies he's a really interesting composer because even if you haven't heard of him he worked closely with moard and bovin who we've all heard of um he's considered pretty much the person who created the modern and modern string quet so even if we haven't heard of him we've heard of the things he's influenced um he's known for inserting little like pranks or jokes in his music and they're not going to be obvious like we're not going to have like any weird sound effects or anything but um he would insert things like sudden Dynamic changes or Melodies changing suddenly when you wouldn't expect them to or loud things in weird places so really interesting composer good sense of humor um and this is symphony e e [Music] e [Music] for e [Music] [Applause] surprise y [Applause] hi hi everyone if they want to um I had an entire speech prepared but before this last song decided to unintentionally steal my entire essay so I'm going to have to wing it um I wanted to talk about how much Miss bar has done for us she explained that you know she's been here with us since sixth grade that's a really long time she's seen us since every single embarrassing phase of our life um so she she has that she's going to live with that and we just wanted to say sorry wanted to show our appreciation through all these gifts that we've gotten you we wanted to make this the best and the only greatest senior gift you're going to get so yeah we worked hard and we just love you and there's like I have so much I want to say but I I can't say it because I'm shaking my heart hurts I'm shaking so um but we worked hard to show our admiration for you and I hope you felt that please please hey guys um I'm I'm to know that we're actually like graduating and we're not going to be here like next year um this is our last as a family and I'm just nervous [Music] oh oh yeah um so want to have a special good night for Miss Barry please clap for her again that was the Y Orchestra and of course always appreciate it but like genely the best gift is just getting to work with them and do this concert with them and like of course I love the seal so much but um really it's been a privilege to work with you all so thank you for your kind words and for your hard work over all these years um you're going to see a lot more this we're not done yet we still have syy we still there's a lot left um so you're see a lot more they're playing um I'm so proud of how they're doing so far though so I can't wait to keep going tonight um at this point we're going to have a bit of a transition while we bring out the con B so be was what we take care of that um thank you [Applause] [Music] uh thank you Mrs TR another round of applause for the orchestra before I talk about Tempo i' would like to thank the UN was faculty for all they do for our students and especially the music department Mr Price Mrs TR and Mr M uh for those that don't know me my name is George I'm the current president of tempo the U music parents organization Tempo supports the music program for fundraising efforts volunteering roles such as the Maran band groupies and organizing events uh we are looking for more volunteers to serve on the board help plan pull off our events including our end ofe banquet and others if you're able to help please reach out through faculty our Facebook page or email um the visit our table to learn more about our sponsorship and booster program uh end your banquet and tonight's Redberry fundraiser and one last thing I'm sure miss is looking for more kids to come out to the Color Guard from the marching van next year again thank you for your time and Mr Price gets back out [Applause] I h for comeo e [Music] right good evening everyone thank you for being here this evening uh the group behind me is our concert band and in the springtime I like to do a theme of some of some sort uh that carries through all the pieces for the program last year was geographical features of planet Earth this year uh I decided on the theme of light both physical real light and metaphorical and each piece is either one of those or both of those in some way the first piece we're perform for you this evening is titled a beacon of light now that could be a lighthouse guiding ships into Harbor or it could be a person that has guided a group of people in some way and was a beacon of light for them so without further Ado here's Beacon of light [Applause] [Music] e [Music] [Applause] [Music] la [Music] [Applause] [Music] la e [Music] [Applause] la [Music] for [Music] la l [Music] la [Music] [Applause] thank you very much our next piece is based off inspired by physic form of light black light now this piece is written in what's called a minimalistic style which was a um style of classical writing that kind of came about mid 20th century so 1950s and the idea is you take little motifs or little ideas either rhythmically or melodically and range them in a way that creates the bigger picture um it's funky it's weird it's cool it's all these things that black light kind of does to the atmosphere that you're in so here is black light y [Music] for [Music] la [Music] oh [Music] a [Music] for [Music] oh [Music] [Applause] all right thank you very much Catch My Breath a little bit two big ones there in a row um our next piece we're going to totally change musical directions slow it down and this piece is entitled onata Lux which can you know can be translated a bunch of different ways from the LA if you're a spiritual person it could be light born of light um a more uh a different way is like first light so it could be the first light of the day it's a really beautiful piece and I really hope that you enjoy onata Lux [Music] all e [Music] for [Music] l [Music] [Applause] hello um as Orchestra did we want to thank Mr PR everything he's done I'm going to say something and then Michael's going to say something I just wanted to thank you so much for everything you've done with all of us and with me for all three years that you've been here which is practically all the time I've been playing Co but without you to be honest I would personally be going into music or doing how well I am today with your passion in conducting and how you to teach us technique even if you don't play the specific instrument it's just really impacting me even today during blacklight when you started stomping like a gr person but you know it works um but every opportunity given all of us and me and all the seniors here we're all just really really thankful for you um once again I just want to say thank you from the bottom of my heart like since having you from fourth grade in La you taught me everything I know about drones and percussion and you really have like sparked my interest in like also as Lauren said going to music like helping me prepare for college auditions like anything like inside or outside of school like no matter what you've always been there fing and just from the band like when you came to the high school I feel like there was a there was a flip that switched and you just made band so much more like loving and everybody wanted to come and do really appreciate it love hydranges um no all all the seniors though there are few this year they're Mighty and they like I'm so glad they they came came back after Co when I got up here and it's just been a lot of fun to have them along for the journey and seeing most of them if they were at lore or and and fiser I could see them the whole way along their musical journey and that's been a lot of fun to watch and be a part of and uh they are always a part of the Ying band and always are welcome back and we really all of us I think can say that we all love you and are so glad to you be a part of our Lives musically and otherwise so thank you all okay thank you seniors awesome and [Applause] okay kind of going along with this idea our final piece isled Fuego the alma or fire of the Soul so think of that thing that person that whatever that you are passionate about and that is what that that light that burns within you that makes you go every day um this piece is um the uses two Spanish dances the Pasad and flenco and I think you really will enjoy Fuego de Alan so here we go for e [Music] la [Music] e [Music] [Applause] a [Music] [Applause] [Music] la [Music] [Applause] [Music] [Applause] e [Music] w [Applause] thanks everybody sorry question um our next group is our symphony orchestra so just give us about one or two minutes and get switched up and thank you so much again for your uh presence here tonight and for your support and uh we have a little bit more left for you so thank you so very much for for for all right so on stage now uh we have some string players back out here um this is our chamber orchestra and this year we tried something new we tried rehearsing after school with a group of string students um anyone who wanted to kind of do an extra group outside of our Orchestra class and this group is they learned an additional uh strength piece it's going to be Symphony 25 the first movement by Mozart and they're also going to serve as our string section for the symphony group so chamber orchestra SL our symphony strings um it was new this year and I appreciate them um again trying something new with me saying um we rehearsed after school 600 to8 on Thursdays so I appreciate them staying late staying up late to re pieces um this piece is one of Mozart's most recognizable pieces uh you hear it um I feel like in commercials it was in the movie amadas which is about him um and fun fact about this piece he wrote it when he was 17 uh which is around the same age as some of our students um kind of an overachiever um and at the time the the trend in music was um writing dark and stormy kind of music so he kind of was following that style so this is the first movement of Mo Sy 25 [Music] for [Music] for [Music] for [Music] e e [Music] la [Music] for [Music] e e [Music] for [Music] for [Music] for [Music] [Applause] so now we're going to bring out our woodwind brass and percussionists uh joining us on percussion also with Mr Price our band director thank you for playing with us um so uh our first piece that we're going to play with the our full Symphony group now is March SLO uh this was written by chovsky when there was an ongoing war between turkey and Russia um so you're going to hear moments where it's REM of a military March very March sounding other times we have um folk tunes Serbian folk music and at the very end of the piece um chosi quotes A Hymn in this piece or like a song kind of like church hymn and he actually uses it in another piece called the 1812 Overture so at the very very very end you hear the trombones play this theme and you might recognize it from another famous piece of Czech hovsky so this will be March love for [Music] e [Music] h [Music] la [Music] la n [Music] n [Music] [Applause] all right so um and by the way I didn't get a chance to thank uh the woodwind brass percussion players thank you for joining us in this group after school and for your time after school take the extra time to rehearse these pieces with us it's really great having a full Orchestra at the high school I know we have a Fisher I just hope you continue this um our final piece that we'll be performing for you this evening is the plan um the planets is by British composer gusta Hol he became very interested in like astrology and kind of like those characters so he wrote a piece called the planets one for each of the planets um we're going to be hearing Mars first which is uh the character it gets is the bringer of war the bringer of death it starts off very soft almost like a sense of like Dread and just like really dark um it gets very violent and loud as it gets on and we have Jupiter which is the bringer of joy and we hear a beautiful him and Jupiter followed by a kind of like dance like section so this is the planet [Music] over [Music] h [Music] for [Music] all [Music] for [Music] l [Music] oh to [Music] [Applause] you thank you again for joining us for our H spring instrument music concert hope you enjoyed everything uh thank you for your support of our students um and encourag them to continue performing um we really appreciate it thank you for