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like be ready so then they all of them came and a lot of our parents came as well so here are a few pictures of like what the planting looked like and how many people showed up and then there's a lot more pictures cuz we had a few photographers too like our moms like Mara and I's mom so if you need any more pictures or videos there's a lot of those and then we also had uh like a we wanted to provide snacks for our helpers too so we had a table full of a bunch of like cookies muffins hot chocolate water so that way they can be hydrated and with all this help throughout we actually finished in around an hour so with the best part of our group was everybody was willing to keep working so once they finished their side they were like what's next so that really helped our group with just around 20 people to finish in an hour and then after that around a week later we kicked off our ribbon ribbon cutting ceremony on Earth Day itself so that way to celebrate our achievements and then also the people who helped out and we just got a we got our first ribbon cutting ceremony got a Taylor got a get the big scissors and then cut the middle of it so that was a good experience for all of us and then future work for the club so with this we still have like there's still a bunch of stuff we can do with the reconstructed Prairie right so with that we're thinking of making like a plaque with our names and who helped out with this so that way like we could also be recognized with years to come not just like driving past and being like Oh look that Prairie that was me we want like a kind of like a proof so like on the right is it's not going to be that big but something like similarish to that and then we also were thinking of some like signage with QR codes so that way like once the plants start blossoming people can figure out or can see like oh this is what this mix is and this is what this mix is so it's everybody else can be more knowledgeable about it and then Pathways we were we were thinking about Pathways but that's like in the future aspect of it and then we also want more like history about the plants and why these plants are useful for today's day and then we also were thinking of a 24-hour camera so we were actually like in the beginning of researching this we were talking to our head of the science department about this like if it was feasible and if we were allowed and she she seemed up for it but we still gotta go through that and then there's also the factor of like hopefully this does work but like in 5 years if it doesn't like grow then the research Club can have that to learn off of and see our research on that and be like okay this didn't work the first time let's try again so research Club there's a lot of opportunities for us to research with this reconstructed Prairie okay before I go on to the acknowledgements I'd also like to mention that we talked about incorporating it into like the classroom setting so I know I talked with my AP environmental science teacher because we do a whole unit on soil and we talked about how Native species improve the soil chemistry so we were thinking about doing a research project on that and my AP environmental science is really passionate about soil so she said she'd be willing to help and there's just so many things that you can do with it and then going on to our acknowledgements we would really like to thank the people that showed up to help plant the Prairie we had a really good turnout which I don't know if we were expecting but it was definitely like a pleasant surprise and everyone had a great attitude no one probably wanted to be up at 9 or 8 on a Saturday morning digging in the dirt but everyone had a great attitude so we just wanted to say thank you and then obviously thank you to miss sck laen and Mr Howard Mr Howard is not a sponsor of research Club anymore but he was our first three years or yeah um and he really helped us so even though he didn't get the end result he really helped us through the Dirty Work and the process and then obviously thank you to all of you for providing somewhere that we can plant this Prairie and just like better our knowledge and show our passion for science in a place where we can actually like demonstrate it and have Hands On Learning um and then thank you to them because they've been there for me and I recruited them because I was all alone after my firstman year and I was like this is a lot I should probably get some help so yes thank you to you too and then thank you to miss clip and Miss Martinez Mr Reyes and Mr Davis because they helped us with the whole planning process process and ordering and all of the nitty-gritty stuff with the quotes So we just wanted to say thank [Applause] you can you describe the research Club it's you know a mission I guess and how many students are involved so we have a couple of projects every year we are sponsored by a couple of colleges and people come and help us organize projects so miss sth claven does a lot of that like getting in contact with people that provide projects but you can also bring any project that you want I think right now we have like 16 people in a research Club yeah yeah yeah we have like 16 so I think we had three or four projects this year so some are sponsored by colleges and we get help from people at like I know we've had like Lewis University and Midwestern and places like that but our project was kind of just random like we just made it so it's really you can do anything you want with it you really get out of it what you put in into it but we're trying to grow the numbers right now so yeah we we recruited people we went to freshman access classes to try to get more people to join but we're small and mighty thank you yeah great [Applause] work you did well all right next up Nalan giana's final reports oh M do you want to go first dgs is kind of on a roll right now I could okay so last time we talked was before SATs right so there's a lot happened from then to now and then also there's 5 days left for seniors but who's counting right and then so let's start off with right after sat week so we had our culture week and that was that was actually I thought it was really well like planned and there was a lot going on like there was different activities All Around The Commons like there was one I think on Friday was like a passport day so kids got to like they got a little passport and then they would go to like different sections around the commons and each section was like a different Club so there was like Latino uh Latino student union and then there was Asian Student Union so then they got that little passport and they got to go to each club and they got a little stamp and then from that stamp you got put into a raffle and then you got a prize if you want right so then that was that was a really good experience so other people can go to each club and then learn more about that club to earn that stamp and then we also on Tuesday we had our food trucks and the food trucks was actually really cool like a lot of people were really excited about that like they didn't really expect like actual food trucks to come like obviously they saw the email but they were like yeah so like but then it was good weather and they got to just try like a bunch of different foods that they've never tried before and I know like pricing was a huge thing on them but like still kids were still buying this food and sharing with their friends and also like I know the lemonade from one of the like Hawaiian food truck or some like was really popular that we like sold out the food truck like from the lemonade so like some periods were like I want lemonade and they were like never mind we can't get lemonade but that like that itself showed how popular those food trucks and everybody just like I could just see the food and smell the food throughout the day because people just like they still got so much for the like they got a huge quantity for the price so like you could I like I had food too and all that okay and then after the week after we had our Earth Day celebration by research club and on that day we had a like we had our so we had one big activity which was during our lunch periods and that was to like kind of like planting a tree so like each each period that we got like okay sorry so we cut out little um leaves and then from there during the commons like especially us three we were there and we were like and other research club members we're like writing down what what we do to help the planet and then also their name and then we had a different section where it was a huge poster and you would take that leaf and then we would tape it onto this tree so by the end of the lunch periods it was like a blossom tree so kind of to show like how we support the Earth and then with that we also had like a shoe collection day so any shoes that you weren't using you would donate them and then we donated to a local running shoe store so throughout that we had a bunch of like Earth Day Celebrations and we also passed out little seed packets with like a fun like Earth Day saying and then like fun seeds which was like broccoli peppers and then obviously flowers and then with that a few days or weeks a week after we had our prom celebration for seniors and that was a good experience everybody seemed like they were having fun there was a lot fitted the to the theme of Paris and that was like really cool cuz there was a chocolate fountain and then a crepe station so it was a lot for others to look forward to with fireworks at the end of it and then access has been good like there's been a lot of like knowledge accesses which is like senior Focus Junior focus and then there's also the senior softball seniors versus staff softball tournament coming up today or not today this week and then there's also AP testing this week so that is a really stressful time but I know to like help everybody's nerves we also have our Mustang way celebration coming up this week cuz it's the last time the seniors will have a block day right so during that time there's going to be a bunch of different activities like kind of to really set the summer mood up and hopefully that will be an exciting time just to keep those 5 days for seniors left and then those other days for junior senior Junior sophomores and freshmen so overall we've been having a good year and yeah this is the end of it and thank you so much for letting me speak and being here thanks um similar things going on at dgn right now um we have had something fun that just happened um was it was decision day for seniors which was super fun so what the College and Career Center did is um they moved it to May our decision National decision day is May 1st they moved ours to May 2nd and um it was all the seniors in the College and Career Center and they we all got to like write down where we were going to college and then they had all this merch for us we got to take pictures there was like a little photo area it was super fun there was a lot of super fun stuff there um we had our senior awards ceremony and that's where all the seniors were able to get recognized we were able to receive scholarships which was awesome um and we were also we all a just celebrate our achievements together and it was really really great to do that and just be able to celebrate everything that we've done over the past four years now that it's all coming to an end um our excess classes has also been very similar it's been a lot of surveys which is actually really nice because my counselor at least and I know I've been talking to my friends my friends counselors they've all done a really good job of making sure they're like hey you need to fill out this surway because of XYZ like this is really helpful for us and um I was talking to my sister who's a sophomore and she said that her those access sessions have been super informative for her and preparing her to be a junior my junior friend said that it's super helpful in preparing them to be a senior and um overall um prom was just this past weekend for us so it was two days ago on Saturday and it was super fun um there was really really good communication with it um that was a a little bit of an issue last year with like communication around prom and like tables and like all this stuff it was very clear very concise this year if you messed up signing up for your table um our Student Activities would like pull you and they'd be like hey like you got to do this so that was actually very helpful cuz we were able to make sure everything is ironed out there was Zero confusion on the day of prom prom went awesome the band was super fun um the food was really good Bowling Brook was a good venue and um yeah it was um AP testing right now so just keeping an eye on where to be and when at what time I just got all my emails today about when to leave class for all my AP tests so yeah just wrapping up the end of the year we have our senior Spotlight ceremony coming up and yeah thank you for letting me speak to you guys all right thanksg all right we have another uh starting superintendent reports now although it'll transitioning to other helpers this evening so we're going to bring up some representatives from t99 earlier this year they came and presented during student perspectives and the board was interested in learning more about the vocational training program at t99 so they're back to share a little bit with us so I'll let Carolina kick it off hi my name is Carolina shach thanks for having us back I'm the transition 99 program coordinator um turn slide do you want the clicker sure you can have the power too power so joining us in person tonight is Trisha broy our transition 99 vational coordinator as well as aav Briggs and then we are also spotlighting Kyle and Israel and video and Jada was six so um TR is going to read her presentation so a big piece of t99 is getting our students students out working some of our students will be competitively employed some of them are volunteering um it's a big piece I talked about last time how it brings meeting to our life fills our day creates friendship so one of the pieces of our vocational program is connecting families with adult agency so after we get this asked a lot after our students leave t99 where do they go well it depends on each student some of them will be working full-time and that will fill their day others go to an adult dat program um so we need to connect that with our families a big piece is career exploration just like the students that we heard from South our students as well have to try things and see what they like and don't like so we will have them at job training sites and they get to explore different experiences um we support them throughout the job finding process so that's creating a resume completing a job application going on an interview we just had our interview workshops Jill and uh Scott were in attendance interviewing students so they got to practice skill development so practicing those hard skills soft skills interviewing skills working with others um we just want our students to be reach their full potential soft skill development I think a big piece that we work on is time management getting students like one of our students was stuck she wasn't going back to work after her break so how do you set a timer put your phone away like stay on task those types of things um um career planning so some of our students they might start at juel but the end goal is not Jewel um so kind of where you going setting goals how are we going to get there talking with managers getting feedback so they could move up maybe they were the card and then they became the cashier so things like that um our we have four job coaches so they provide on the job support and training and Trisha as well is out job training um I've done some job training so what we all pitch in when needed just to make sure that the students have support and we do a nice job a lot of it is one to one and then in small groups two to three students um and then the last big piece is creating those Community Partnerships so we want our students employed or volunteering in our community because that's where they live and that's where they'll work so really networking meeting with businesses business owners um and really developing their Partners saying like hey look at our students these are some of the skills how can we help your job and how can you help our students um so this is kind of like the the spectrum of services so micr business is things that we do at transition 99 in our building for students who may not be able to go out and work then the next part is volunteering so they're not getting paid but they are doing something meaningful in our community helping others then job training is where they're out with a job coach or Trisha our vocational coordinator in the community working and then the finally getting them competitively employed where they're paid by the employer for their time um so the micro business just a little advertisement we do custom mugs and custom stickers with using our Cricut we got a grant one time and bought all this stuff um we also make dog treats so if anyone has an animal feel free and then shredding so that's a big piece too um our students love to shred and helps everyone out so if you need any of those things let us know um last time we were here Jerry smik talked about her entrepreneurship class she is actually hosting our spring Makers Market they had it in the fall at Lake Park and so now she's hosting it for us we do a lot of like the transition programs kind of network with each other we actually just had a formal with a bunch of the schools last Thursday at Chucks um so this is another opportunity for transition students to meet with other transition um schools and highlight cuz other transition programs have micro business as well so we're highlighting we all kind of do different things um so we'll be selling our items Mary passed out at bracelet she's going to be selling those um Ray has like a flex don't stress thing that he's selling so some fun things that our students are doing um in our community so it'll be at the Linkin Center so if you're not doing anything on Wednesday between 10: and 1 stop by see our students um a cool thing is Ryan who is a student at dgn has a backpack project that we found out about so we're asking for donations his backpack project supports homeless individuals so when you see an individual who's homeless on the street you're able to give them a backpack um and help them and it has like gift cards and snacks and all kinds of various things so we're excited to partner with him and his amazing work highlight our students so if you can't come to the event and you want to support Ryan's backpack project the link is up there um but our students will be there they'll be selling things we also sell the business items at Downers North and South we alternate Fridays when we go visit so downers Ro North and South students support us they ask they love the stickers we get tons of requests for their the stickers and what all the dogs everybody's dogs lots of dog stickers you need one for your laptop hey um and then so volunteering these are the places that we've volunteered this year kind of changes based on interest in our connections so um Meals on Wheels is a big one we've been feed our Starving Children people's Resource Center has been great partnership we help with their food pantry and we've had we've um partnered with them to help a lot of our families who need resources um project here freed My Starving Children we volunteer at college educ paage and the cafeteria and sharing connections Mia has been a fantastic partner with us um she like comes to the graduation and she came to the interview Workshop so we like working with her and all the hard work that they do to support family amilies so just a little bit of data cuz everyone loves data we have 16 of our students who are competitively employed 27 students are currently job training volunteer um we have 23 Community Partners 41 students participate in the micro business and 100% of our staff support our student outcomes so and I'm going to turn over to um so a huge part as Carolina was saying of our programming is developing connections with businesses in the community which has been a big part of my role this year um so this process is this my hand um to develop connections with Community Partners um I go into businesses all the time and I say I know these jobs and these jobs that our students can do and we work on like carving out jobs um for students to do really developing like job training or interning kind of proving how valuable and wonderful our students are um and then moving to competitive employment um so the downers gr Public Library is a really great example of this we had a student who began job training at the beginning of the semester um and in the last few weeks was just offered a part-time job to be competitively employed and when we started there it was is like very much a like we're just going to job train um so they really saw how valuable our students are and how many skills they have and bring to the table so it's been really fun to explore those connections um so we have an immense amount of business partners and we're so grateful for them and this is lots of them it's constantly changing and evolving as we find new partners um some big ones that we've added this year are MOD Pizza which we'll highlight in a little bit Anderson's book shop in downtown Downers Grove is a huge one it's such a like core part of our like downtown business area so to be a part of that has been phenomenal they participated in our interview Workshop a few weeks ago um and are now looking for additional ways our students can participate and work in their store so really cool um just to see so we're always always looking for more and we're so grateful for these Partners um and truly cannot say thank you enough to them for all they do for our students and now we're going to highlight some of our students so we have zav here and we'll have him talk in just a little bit but we had a couple of students who couldn't be here that we made some videos of and then a another student who just couldn't make it tonight so I will read her presentation um see if I can use this so MOD Pizza as I was talking about was a like previous partner like preco and I may have brought them up at our last presentation um but we went into them again at the beginning of the school year and their manager very wonderfully said we don't want anybody here if we're not paying them so they have competitively employed our students this year to fold pizza boxes do some cleaning do some dishes fold those noname cakes that are really hard to eat just one of um and our students just love it they're they're able to work in the morning when it's quiet it's routine um so we're going to highlight Kyle today um who is one of our seniors graduating this year and has just done an exemplary job and he will be able to continue there after he leaves as part of his long-term goals I'm kle I like to hold for [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] boxes so K Kyle loves it they're um really cool to watch him like learn how a new task and like once he gets it he just like runs with it um and a rockar all right um the next student we're going to highlight and he has a video in a minute um is Israel who I have been fortunate to know since I was a teacher at donor Grove South so I've known him for a very long time um he works at Marianos who has been a really great Community sponsor um and partner he bags groceries he does some sweeping which he will tell you all about in his video um but I think a really great thing to highlight here is that another staff member sent me a selfie a while ago seeing him working and just how excited our staff members are seeing our students working in the community um and this is a job Israel can walk to it from his home it's accessible and they really just love him there every time I call and what can we work on what goals can we set and they're like nothing it's perfect like great what can we um but he is really an outstanding employee for them so I'm going to let him talk and you can also tell that this is the video I edited and the last one our wonderful Communications Department edited so um oh all so this is he talks about this but he created this presentation so hello my name is z I am a junor 1999 and I graduated from D South in 2021 I worked at Mar in Weston my job is to BU groceries sleep floor and Pa drinks in the cooler up front I right with a lot of customers I got my job by John train firstes time and I did so good that J helped me apply for the job at Mario I got the job and started working parttime in front end of the store d99 helps me by preparing my intering skills giving me job training support supporting me with speech and talking to customers and checking on me at work my favorite thing about marel is sleeping the forest and making sure the store looks clean I also like going coworkers because they are friendly and helpful Mar is a great place at um so Israel is obviously a very great example of um one of our workers in a great Community partner um so another thing he highlighted there is for many of our students interacting with customers at a job site is very challenging we have taught everybody for a very long time that strangers are not people we talk to um so I thought it was really cool that he highlighted like I've learned how to do that through t99 um and he has been working on this long before I got here he had this job before so a testament to the teachers who have worked with him for a while long time um so Jada is who could not make it tonight she is competitively employed at cers and is another student I have been fortunate enough to know um since her freshman year at South so some of these poor students like really can't get away from me um but she is a food runner at Culver's and she does a really exemplary job she's another one that I just get rave reviews about um when I call they just tell me the skill she needs to work on to take the next step to maybe be a cashier um or do other jobs in their store so it's really um amazing to see her grow um she's a freshman in our program and I'm going to just read her speech so I'm gonna pretend to be Jada for just a moment so hello my name is Jada Henderson switched to her next slide that she need I am a freshman at t99 I graduated from Downers Grove South in 23 I work at Culver's in Downer's Grove my job is to be a food Runner this means I serve customers at their tables and the drive-thru I get to interact with customers and make sure they have a great experience at culs I got my job through school I interviewed with the manager at Culver's my job coaches helped me prepare I did a few short trial shifts where a job coach helped me learn the new skills so I was ready to start I have been competitively employed since November of 202 23 t99 helps me make sure I have transportation set up I take Pace to and from work they made sure I had the tools I needed to be safe and ready they made sure I had a phone and knew how to pay my phone bill with my new paychecks a lot of t99 Staff check on me and get some food while they are there wor place my favorite thing about cul is my co are my co-work workers they are supportive and nice they are helping me reach my goals and learn new skills I want to learn how to be a cashier and they are helping me by making sure that t99 knows what skills I need to work on so I can practice and the food is really good those are her words um so Jada's worked really hard she's set goals and then she comes into school and she's practicing making change and counting money back which is a very nerve-wracking experience when there's a customer in front of you um so I have learned in this job that there are 1 million ways cash registers work um and that is a big part of the skills our students need is like really differentiating that training so that they know the skills they will need in their setting um to be successful using the monitors and some count the change for them out and lots of different ways so technology is a wild thing um and last but not least um our of the show today is going to be xavy Briggs um and he's going to talk all about what he does but he is job training currently at Midwest strength and performance which is a gym in weaton on Roosevelt Road um it is a partnership I'm very proud of it's the gym I go to um and it's just a very inclusive kind wonderful place um I walked up to them one day before class and said hey any interest and they said yep when can you start um and it's been really amazing so I'm going to let Ze talk about his experience you ready Born Ready hey my name is C breaks I am a at9 iate from D go south in 2021 i s add M and performance my is the queen and make sure that Z is clean for customers my G me or so I I know exactly what s I need to do to get all my work done my favorite part of of sub doing my attacks and talking people who there her owners Mike S and today are rock stars day talk to me about work is like in M this place to work me when I need to learn a new task they so me to take Pace to from work so I can't get there apparently my goal is to learn as many subs for them soon as I can I want to work in AIM or B a one day my skills are awesome yeah do you want to talk about some of the pictures up here and what you're doing in them yeah okay I I SCB that's know what that is you know one miss I take a picture fxing with my companion I Max and and and today thing what's in the bottom um it's my second list and I need to do I get the L box oh yeah gives you a reminder to clean all those little spots right yeah yeah it's helpful and I really appreciate it great job [Applause] excellent um so again our business partners are something we are really proud of and really grateful for and we are constantly looking for new ones I have know like cards stashed in like every purse I own at this point um so anyone interested can certainly send me an email um I'm really happy to talk about this with any anybody and everyone orever so thank you very much thank you any questions from board members I just like to say I mean you're impacting lives that's what you're doing and uh it's fantastic and it's uh very moving and touching to hear about the individual stories and zav thank you for coming tonight I know it's not easy to up and speak in in public so you did a really nice job thank you thank you and as much as I know you want to stick around for the rest of the meeting you're welcome to but you're also all welcome to go at this point thank you for being here thank you thank you very much thank you thank [Applause] you all right I'm going to turn it over to Jill would you like the clicker you're going to tell me to click we'll surrender the clicker to that's a tough act to follow all all the whole night so um yeah so it's good to see everybody um if you'll recall at the last meeting Ryan um shared the results from the spring survey and he his presentation was focused on those questions about the schedule um but there were also questions in the family survey surrounding Communications and engagement so that's what I want to cover so we kind of inserted and piggybacked off of the spring survey um because we do issue Communications surveys very frequently because it's so helpful to identify where we need to focus and how we can improve so um so these questions this time focused on um people's preferences and ideas their overall satisfaction with our Communications and the engagement and as he shared over 400 families responded and that's a great response rate that's like 10% so very indicative of how people are feeling and what they are interested in I need to remember to click um so kind of put this up here our overall Communications um grades um 90% agree and believe that we communicate in a timely an effective Manner and I think that's very encouraging because that shows that people trust us I think um 82% are satisfied with the type of information they receive um such as calendar information um Student Success story stories and academic information and then uh almost 80% High see um are satisfied with the frequency of information that they receive and I think there's an opportunity to improve those numbers of course um we know that many people are on information overload we send so much information to people so I think that that's reflected in those um numbers and so we're always looking to of ways to consolidate streamline simplify so that people can find what they need the most valuable community Communications listed were number one emails from the school and from the district um second were the daily announcements and this is the first time this year that we automatically sent those dat Sent send the daily announcements to people in the past they used to have to subscribe so it's um good to see that people appreciate having that daily reminder of things that are going on and then of course back in the back in the back of the room the Mustang memo and the notes from North the principal messages um that come out every Friday are an important component of how will hear from us um and then you can see the other channels websites and people could click uh or select as many as were valuable to them so less so the websites social media board highlights and the common connection is our new um external newsletter that we send out monthly um and then board meetings don't be disappointed 7% 7% rely on those um I'm surprised it's that high yeah yeah yes um again have they did the surve that you took the survey okay shout out to yourselves yeah um uh again 37% cited the website as important which was kind of surprising um that it wasn't higher on the list I think for people um it's it's not the First Source that people check um only not the majority but only um 41% sometimes visit the website and of those 59% sometimes find what they need or 34% always find what they need so obviously there's a big um opportunity for improvement to be a better service to our families um this was a common refrain um I find it but there are so many places to look it's not very user friendly and part of the challenge with that I believe is that we have a separate site for payment we have a separate site for athletics a separate site for the the Home Access Center so accessing grade so it's difficult to to put all that together so that's kind of the result of the different platforms that we do use if I can just add as a parent I I think it's very helpful that the teachers and coaches whenever I get an email about paying something they always tell you how to pay it it gets me actually to pay faster because I'm like oh I'm going to do it right now because I'm going to forget the app or I'm going to forget so you every company has that issue of multiple systems the teachers and and coaches and all that are really good about guiding parents so that they can do it efficiently so good um well despite the challenges um but we do know that our website is the portal to everything so we want to make sure that it's simple and clear um so kind of on our to-do list is to refresh the current site that we have do an audit of what we have um paying particular attention to the calendars because that's number one reason why people come to our websites um and see what we can do to improve the navigation um but this whole exercise has also caused us to consider What alternative platforms are out there um we've been on our current platform for 9 years now um so there's there's some Limited in what we can accomplish because it's template based um so we're researching what other tools are out there and what is kind of Best in Class for other school districts so that we can be a little more Progressive and look a little more sophisticated than we are and we also asked about engagement and the confidence in leaders that people have because I know all of us here want to make sure that everybody knows we're available and willing to listen to people um to their concerns and 88% believe that the Board of Education and the leaders provide sufficient opportunities to meet and engage and then the majority are very confident or confident that if they do have a problem or a concern or suggestion that that you'll listen so there are many events um held this year to promote access better access to the Board of Education members and we promoted these on all of our channels social media email Etc um the first of these was I'm just going to do a high high review to remind you of what we did this year um the community sharing sessions there were four of them two at North two at South in the evening um and in total there were probably 19 people who came um the first event we think probably 15 of those were at that first opportunity and that's pretty typical we find that more people attend in the fall they're more engaged and um want to engage with us um but then it tapered off and other um sessions were sparsely attended but it was fun to meet the people right we also held um two open houses um to celebrate our 100-year anniversary and commemorate that one on a Saturday and one on a Sunday it was not a big turnout either 15 people I think um came in at north um there were nice groups there was a group of a family of three generations of graduates from North High which was fun the woman with the yearbook was in the class of 1960 something and ran into a classmate of hers which was fun and there Char's husband he wanted to be watching the Bears game uh the transition 99 ribbon cutting um was a fun way to celebrate the t99 renovations um that was very well attended because students and and parents were there and um excited to celebrate the new facility and have cupcakes so we we saw about 70 to 75 people there um the realtor breakfast we held in January and that we invited all area Realtors to come to South High um and promoted that with and presented with our Affiliated districts um and provided uh just general information about each school district and the schools so that Realtors could have more information to provide to their clients to identify where their families might like to be located um we had very positive feedback on that and we think strong attendance with 60 or so people attending so kind of Lessons Learned learned from this year it's definitely a challenge to get people out and um come to an event when their student isn't involved people are busy and have other things on their calendar so um we brainstormed of what might be a good approach for 24 25 um and one is to restart the lunchtime live um so Hank um puts that on or used to for years um this the first year that we didn't do it it probably was so um so it's an online um meeting where people can come in on a zoom call and Hank provides a short presentation and answers questions and it's more frequent so we can be more timely with our updates it's virtual and therefore recorded um so the the qu highlighted question mark is kind of thinking maybe the board members um would be interested in participating in that um and being featured if if that's of Interest so um maybe just one or two board members so something to think about um we also recommend continuing with the the student recognition just like we did tonight um it's an opportunity to engage with families um but we'd like to be more intentional with how we engage with them so after we have the program kind of pause have a refreshment or two so you could interact with people and then resume the meeting which is how we have done it in the past and that's been successful and then finally we' just like to continue with the realtor breakfast but maybe include other key audiences so reach out to our Chamber of Commerce the Downers Grove Economic Development Corporation rotate them in so that the schools could present to them um also maybe invite our villages in so that we can develop some relationships um with them there and just Mutual understanding of what what everybody's doing in the community um and then just rotate that every few years as the idea so we'll coordinate with the Affiliated districts about that idea but we just wanted to bring it to the board and for your input so is breakfast a good I would assume breakfast people can sort of break is the attendance typically good at breakfast meetings we've had like 60 to 70 the for the Realtors and we think that the the last time we held it was right before Co um and but many of the same people came to it so we think by rotating it it'll just um have more opportunity to reach more more people so that's all I have about the communications if anybody has any questions or thoughts I'm excited about the lunchtime live prior to being on the board I attended those and I thought they were really good they're right over the lunch hours if you do work I would often have my lunch and be listening so I think that's a great good thing to bring back good yeah we tried you know based on the conversations with the board last summer tried to create more like inperson contact opportunities but they just I mean it didn't pan out we saw much more had much more interaction with people although virtually in the old format of lunchtime live even if it was 10 to 15 people a month when you add that up over the course of the year it was far more than this new format although we we didn't have much Community engagement in the community sessions it sounds like from the those that are surveyed they feel as though we are creating opportunities for them to be heard and or learn about the districts so even though I'm sure you would have liked to have seen more engagement um I think the survey indicates that at least we're trying and um they the public believes that there are opportunities if they have issues sure right and I think by promoting the lunchtime live will generate more interest and a more regular Cadence of that too so um so that will continue to accomplish that goal maybe the community sessions in the future could be targeted on a subject a topic um that might drive more interest um rather than just a general presentation and that's what the principles do um you know with the parent clubs too so that might be another Avenue to pop in and um you know piggyback off of what they're they're doing and and interact with people there we have found that parents are far more likely in District 99 to attend their school events than a district related event you know so uh this year you know we tried you know to go to some District events with the open houses with uh those Community engagement sessions and it they just didn't grab traction right so I think we're better off leveraging the connections that are already there in the schools and uh kind of hitching our wag into their events and then we can just go back to this this like Jill said this monthly Cadence people kind of are on the lookout for those updates uh and and bring people information that way and we also know when people have questions of us they reach out they find us you know we're accessible that way we're prompt in our responses to people we give them accurate information we don't always give them the answers they want but we always give them answers in a timely fashion I think piggyback I really like your idea of these piggybacking on like the inperson when the families come to these events I think piggyback on the things that draw people I mean every every company is struggling with engaging people in person so I think it's it's beyond a d99 education issue it's yeah two birds and one stone totally yeah if Courtney and rwin are okay with that if going back this might not be yours but 8 to 18 is kind of crummy platform to did did the survey touch on those websites there there were lots of comments surrounding that and I know from our athletic directors that were kind of tied to that based on just the whole conference and that's where the they get their referees and it's a whole backend system where um we're kind of tied to that so but I I think that providing them with feed back um and pressure to improve so it might one way to go yeah maybe just help to to work with the coaches to keep them up to date sure I guess yep I think parents prefer to see you know what's going on with their current season Sports and you know it's sometimes really you have to dig through that site to get to what you want and it's hard hard to find it so not very user friendly I guess right so and we might be able to put a cover on top of it you know with our own website and South did a good job of that so we we there are ways to to navigate so to speak around that yeah or even like a way to share it like with grandparents or you know other family members that want to come and watch sometimes it's hard for them to navigate the the schedule links and things like that so I agree some of that yeah we'll work on it work in progress continue to try to evolve yeah all right anything else for Jill thank you Joe thank all right our last agenda item is recognition of gaana and Nala for their service this year this is their last official meeting because they will graduate before we have our next meeting they're of course welcome to attend might have one last meeting but at the next meeting we'll uh uh recognize our incoming student board members so uh thank you both for the job that you've done in representing uh what's going on in the schools I think you've both done a wonderful job in reporting both acad mically what's going on but also the full student experience that's happening in both schools and I think that's a piece that the public like they drive Jill says this all the time people drive by our schools and they think they know what happens in there because they went to school once but school's very different than it even was a few years ago so uh we appreciate that constant student perspective of what's going on and for being here for when a board member wants to put you on the spot and asks you uh about what you're doing and how things are going around a topic uh and then I'll follow in that tradition put you both on the spot and have you share what you're doing next after you leave us so Nala you get to go first okay um I'm going to lyola University Chicago and then majoring in public health on the Premed track oh good for you congratulations good very good uh I'm going to University of Virginia to major in politics and and minor in computer science oh wow all right so Cong ulations and job well [Applause] done thank you thank you you guys do important work too cuz when we go to the conference it's not this is not the norm to have student board representatives and so it's I think it's really like Hank said you don't always know you know what's going on in a school and so it's it's I think it's great to have you guys and and hear what's what's happening and so that's a good thing I think you guys just did a phenomenal job I know personally I look forward to it every month hearing what's really going on in the schools and getting that student experience and I mean it was just invaluable so invaluable for us to understand what's going on and for us make decisions that reflected what the students really needed and it's just it's been fantastic you guys really did an outstanding job thank you so much well it makes me jealous that we didn't do those kind of things in in the high school when I was there back in the Dark Ages when the dinosaurs were roaming the Earth that's what we had to fight so it's really good thank you thank you thank you I've appreciated your personalities you both have very strong personalities and bring some flare and energy to your presentations and I always appreciated that and I think you guys are both going to be very successful going forward so good luck to both of you and for being genuine I thought you both did a great job of like being professional but like things weren't great you said it so thank you for that that's like what we and the community need to hear so you are a great model to Future student board members so thank you for your perspectives and I enjoyed seeing you both around campus yeah your perspectives make us more effective board members because we get to make decisions that impact all of you at a day-to-day basis but even I having only been a few years removed don't know how the like the experience that you guys have every day um and so it's it's incredibly valuable for us to have that input so that we when we make decisions that impact you in in your classrooms and then everyday life um we can have some Nuance to it and it you know we make sure that we make decisions that better the experience of District 99 um so I I greatly appreciate uh your candidness on a lot of topics and uh you make us more effective as a board and as a district so thank you all right thank you both all that's standing between recognizing them with cake uh is a couple other items here so reception of visitors no slips no nobody okay we need a motion to adjourn so moved second ter moves Chris seconds all in favor I I I motion carries we are adjourned all right and there is

c.1 is that that's for available seats yeah in section n that's for the available seats but what's there should match what we're putting here yeah ah 11 C right 11 11 c. One Part D paragraph one it's for available use of seats so this is the main phrase though right here correct this controls everything we provide transportation for yeah students of X age I don't think you mean under 22 either I think you mean to 22 think you're right think it is through right wasn't that a thing well yeah cuz they that would be 21 but we're taking that out oh right okay yeah yeah right under 22 is 21 it used to be under 22 now it's 22 it used to be 20 then it went to 21 now it's 40 it went 21 but to the end of the school year it went to 22 and then 22 to the end of the school year that that's the change this year because basically the you know um the state isn't they're identifying that it's fiscally challenging to provide programming for you know kids that age or young adults I should say when you're 21 um and they said well you know we're just going to transition this over to school systems and let them deal with it locally they do it better and it doesn't cost us anything and then so it was up until 21 and they like oh no 20 up in if you turn 21 on the first day of school it's through the end of that school year they just they've done continual updates to protract the amount of time that local districts are navigating and providing the supports which that's what it is that's what it is it's just that it changes all the time which makes it really confusing for parents and schools you have to you just have to cross out some more words there the students and you have enrolled in so you don't really need from the word over on you don't I don't think you need any of that know what OB yeah yeah I I just kept this because it was our old policy yeah you know so people when they look to see what the difference was this is what we're we're striking out okay so that makes sense next one is date okay so this one I just a couple of things to preface CU um one is this policy where we have kindergarten at half a mile and then K through six at one mile there's a couple of things that we have to remember one we used to have half day kindergarten and different transportation for kindergarten students now that we have full day kindergarten and students ride K through six together we need consistency with this policy the other thing that I want to mention is if you look at our surrounding communities they're at one mile 4 K through six if you look at the state guidelines you're at one mile actually K through three grades 4 through 8 mile and a half and 9 through 12 two miles so we are certainly below the state guidelines and it's guidelines it's not law I just want to be clear about that what we've where we've struggled with this and it hasn't been a lot is where a parent has a kindergartner and a third grader and so now you have to do a pickup at the half mile for the kid to Gardener and then the request becomes well my third needs to get picked up at the same time and so now that we're doing K through six Transportation all at once what we'd like to do is make K through 6 one mile and just as a general statement it's rare that we have K through six stops or walking distance at a mile anyway we're we're below um same thing for middle and high school it's a mile and a half but we're generally below those so making this a mile you know isn't going to change how we provide transportation for kindergarten students it just takes out some of the consternation for those parents when they have a kindergartener and and another Elementary School student um and you know Luther and I always use the Reas leness approach to providing bus transportation we you know don't want to make it overly difficult for parent um but at the same time you know we can't accommodate every parent request either so that's the balance we try and strike and as I said I think we've been doing a reasonably good job over the years because there's not been any you know major issues that have been presented through the superintendent of the board so um that that's the reason for this change is just to make consistency where it should be K through K through six and we're leaving middle and high school as it is I'm okay with the May sounds reasonable do we have anyone that has to walk a mile to a bus stop nobody yeah I was going I saw that I was like high school not even high school A Long Walk to get to these are the policy guidelines yeah as I said we below yeah what really comes into play is is the individual Street neighborhood some have sidewalks some don't you know there's a big difference having a student walk six or seven houses down from their house in the nav Hill area as compared to pek Lane yeah you know or M Road you know you just can't do that I don't care if they're six if they're sixth graders you just can't you know not built no problem my Road's quiet but you know road back and on those roads we're putting stops right we're putting the stops basically at the kids house yeah so if you've ever driven Down Mountain Road or P lane or Co kill in the morning you're stopping Jarvis well Adam I was going to say Adam's been around for some of the conversations we've had with Planning and Zoning about you know the new development on the North End near where the new school is going that obviously isn't sidewalked at the moment and you know Well we'd be providing a boss you literally could probably throw baseball into the schoolyard from where you live but you'd be on a bus cuz you don't want you walking across the road you you're L you probably yeah like a railroad things to come down yeah Gates or something cross so I mean we always air on the side of safety anytime that there's a petition made about like I should be a walker or a buser or whatever because of safety it's not just our opinion we don't just eyeball it when that request comes to us we send that to the chesher police department who sends out a traffic division person to assess the area provide us feedback and we you know go based on that too Public Works work and WR it internally right yeah so you know a lot of eyes get put on it to evaluate it and that's why generally people come back oh okay that makes sense are we try to find Solutions you know available seat petitions different things that we do um and so you know Luther done a great job over the years to accommodate our parents the best they can yeah parents always have that ability to follow an accommodation petition okay so that was um that one the next one is G hazardous walking area yeah so this is another this policy has a lot of specifics that leave it open to interpretation that that again becomes a source of frustration you know for parents um it mentions lack of sidewalks as Luther just said if there's lack of sidewalks in KN Hill area versus m Ro those different profil you know we wind up um you know using you know this policy kind of works against us sometimes so we're trying to clear that up the suggestion that we made is just to leave um item one and B where the superintendent or design determines that a walking area or walking route is hazardous and then we the determination to provide accommodations talks about crossing guards we wouldn't change that and then parents have the right to petition the board so you know I think we're we're being aggressive about trying to remove all that language you know so I I present that to the policy committee for consideration I don't think it would change what we do but it would take out a lot of language that I think is per really don't don't need it th this from the best what I can figure out when I came here whatever 11 12 years ago this is a boiler plate policy that the state put on their website we pulled it off and slipped in chesher which is a lot of what cave does and and I I would just go back you know there aren't any legal requirements to have this as part of our policy right no so it just wasn't made for chesher you know right it you can see it this is all this is is um things that a rational person would consider when determining whether a bus is relevant or not right your point in taking it out is that uh people want to just litigate every Point yes yeah again mentioned sidewalks that mentioned snow so the the determination is well you know it's it's snow it's icy therefore it's hazardous therefore you have to provide a bus well it doesn't snow and ice up you know every day it's a handful of times throughout the year and so that doesn't justify adding a stop for child that doesn't mean we wouldn't add it for other conditions but I I've seen this provide false hope to a parent where it's it's clear like no rational person would provide the bus because they they'll hang on right a word maybe even out of context within the and and like Adam said earlier you know people will hang on erroneously or otherwise you know to different things but it has been used to bang me on the head yeah and try to explain see by the looks you along with a lot of other things Lu well I mean I think the the question here is you know who determines hazardous this has a lot of details you know I think we're very responsible in determining hazardous and then we will look to you know police or public works but this one's a little tricky so I I think it requires a little bit of thought but I mean I certainly would be comfortable leaving some of the basic Provisions but taking out some of the detail about how about the superintendent does it we shall examine the um which we do the following factors to determine whether a walking area um I don't even know why you would have it like that because you're if you're only having one my only other consideration would be that you know maybe the super tenant um I think we can take out or his design because that's an unconscious bias uh the superintendent or or design shall deter examine the following factors or shall examine um whether a walking area or walking route is hazardous based on on the uh grade level of the student using the walking area or walking route with the consideration of you know uh law enforcement and and public works I think that is the reality of How It's deter and we do a physical inspection we'll go out and I usually take pictures and send I've seen them multiple times and I've seen their pictures too that they've taken and sent to us and and when they do that I mean these are all the things they're considering obviously so what you're doing is you're taking those things out of the determination of the parents because right they're not the right people to be determining hazardous conditions it's Public Works we're leaving it up to the professionals to do that I've had Parents tell me the Hazardous condition was the fact that they couldn't see their kid from the window as they were standing at the at the bus and so it get it can get really convoluted that just about anything can be considered as as PR no people care about their kids yeah that's true and and that's why we typically work it out you know we figure it out we try and help them it just makes it very broad so the concern I have is so when you get rid of all that detail right and it's just superintendent or designate right um the does that open you to the potential of more um transportation hearings because since there's no obvious CR there wouldn't be any obvious criteria for someone who has a complaint to to wonder how you came about your decision does that say well then I want a hearing so that we can examine what you what your evidence is yeah I don't know if it increases or decreases the same either way we provided the report too right to the we provide the oh yes all the information all right so whenever have you made your determin whether that's in the policy or not you always put something together for rationale that's part of your your practice in we we send a letter it includes uh who was part of the the process the police the okay you know they're all copied on it you know what the determination was sometimes we call them and say you know what you're right we're going to we're going to give you a stop so we've done that too okay yeah there there is a reply so they get they get the information as to why the decision was arrived and then they can fight it or not but they usually don't I think most times most people are reasonable that we deal with and when you see all right we went to this degree to make sure that people are substantiating that it's a safe plan then at least that you know they were heard and you went through the effort and they have evidence to okay it's and I let the parent know when they call that you know ask for an accommodation and I let them know it's out of my hands I created the original stop it'll be you know administrators because it will go to the administrators at the school as well police you know we send it to everybody you know what they tell me to do is what we're going to do and honestly I think the majority of the cases that we've seen in the last let's say four years five years are mostly with the uh half mile to mile right with mixed family members for the most part yeah so it's not even really the actual having a stop or not so it's more that is the bigger hangup yeah but um and we do change stops periodically like we've created a stop and that has been evaluated we change it or other sometimes variables come up that change too over a year um maybe because some form of construction or some you know other variable that wasn't on the radar and we'll make a change so we do change it too it's not like we always go through the processes always now we go through the process because it's a good process and tells us we need to change things or not I think you just want to encourage people to pick up the phone and talk to you rather than trying to figure out how they can get something from a policy and they you know you're right people do call and all the time and they they will email I talk to parents all the time that's good that's a good thing oh it is oh absolutely because then I can explain the whole situation and tell them what the next the next move is if they if they still feel that they need to to ask for an accommodation and I I didn't I don't think you have a copy but you know when we receive an accommodation request you know luus and his staff they provide pictures you know we look at you know what's the line of sight is a straight road what's the distance of the current stop to the requested stop and you know the request we received all over the map sometimes it's literally the driveway next door and sometimes it's in a new development we had one this year that you know the Kevin who's the traffic officer weighed in and said we've had trouble in that location you know even though you know we thought the stop was reasonable we change the stop you know that the parents request so I would just say that as we're doing this meeting need just be sure that the policy and the procedure that we use is the same no matter who's in that position y well yeah because those positions are going to change the people in change yeah the people in them are going to change and they need to be following the same I looked at all I've heard rumors I listen to The Buzz so if you want to take a quick look this is what we'll send when a parent is requesting you can see the it has the pictures where their house is where the stop is I think that one is two houses away from the and part of the problem is is when you're that close we need 200 ft in a minimum from bus stop The Bu for a bus to safely get into traffic it needs 100 ft and 100 ft to come back out so it's very difficult to have stop at everybody's house yeah yeah I just realized what road that is and yeah right yeah mix y that gets me thinking about part sman road now any thoughts I have where do I bring those to did I bring those to these guys capital or to do I mean like signals or ways to get the street we're going to be presenting the capital budget yeah don't we have a date we don't have a date set right right now Maran is is we're stopping at everybody's house regardless of age unless they're side by side know one kid's going to some quick you're talking about when the new school is built or I'm talking about right now right yeah get no I mean yeah SCH bu I mean you know just right across the street but it's not right across the street I don't know right across the street that's where I'm just see like um running across Mar Mountain Road even with a uh there's a signal at Mountain Road between cor Cornwall Mountain Corall and M Road you know like that so you can pull there I'm surprised there's not more of those in town but that's new yeah something like that would be very effective I think we would have a crossing guard okay yeah up up on the North oh yeah yeah so anyway um all right so there's that piece the superintendent or dis shall consider the grade level of the student who will be using the walking area or route in consultation with chure police and Public Works to adjudicate petitions saing a tree then the next section is I and this is just to take out we don't mail postcards anymore to parents email um we still published in the newspaper we be hard harder we publish a an ad that tells parents you know go to school go to parent Square go where wherever we list them we no longer list them um in the newspaper itself we don't list the routes but we advertise to say that they're available right because we have to we also send out a post well it's a digital postcard for every single with about 10 days before put it on social media we we use the contemporary temporary strategy we basically do the postcard stuff but it's done through parents Square it's got all the same I don't know anything about parents like Blackboard we use a that Q you for student information basically an email it's an email with your students information on it it's effective yeah PS the email from Power School yeah parents email it's and then and J we just added the word School in front of 30 school days that's our response time for a petition is that to um so if someone petitioned over the you get petitions over the summer rarely so like that would be more likely impct Christmas break oh okay because now it's snowed and there's snow on the sidewalk down the street and my child shouldn't walk so I'm going to petition the bus but we're on break you know right potentially and that J us up got we we usually reply within two weeks but the 30 days is again that basically came from the state right um excuse me the how on this one this is the one about though okay so this is so we parents if they're in a daycare or let's say an alternate daycare location like a dual custody parents live at different locations parents can request um to have their student go to a daycare go to an alternate daycare site so what we then do is they may end up being on bus one three days a week and bus two two days a week all right but what parents will do a lot of times is they'll decide well we'll be on bus one for the next three weeks so we've actually held a spot on bus two even though their kid is not they're trying to they're trying to have both the daycare issue in the bus at the same time follow me no okay so let's do let's do it this way for two different accommodations for right so let's I'll make it simpler so parent says Monday through Friday we're going to have our student at um uh doodle Bugs cross and sa all right so now we give them the bus 15 for Highland is Bus 15 for doodle Bugs that student is assigned on that bus every bus driver gets a root sheet with everybody's name all of a sudden they start showing up on their bus that takes them home they're not on that root sheet because they're assigned to daycare so what the parents are doing is it want The Best of Both Worlds and it creates a logistical nightmare because so we so we basically have a student taking up a seat on two buses and we try to keep the buses down to 50 we struggle with that sometimes because that's two to a seat and we start building up to we can't go up to 73 77 kids depending so we have students that are getting on buses that we don't know about because they're assigned to a daycare and parents think they can do that well we live in we live here that's his home bus Which you got them assigned to day care all day now they can take that bus home if they ask for a day pass from the school so then they can take their home their home bus the bus that goes to their home but they have to show a pass which is in our policy that way the bus driver knows that they're on the bus because otherwise they may not know and they miss the stop so does this mean that um let's say um a student doesn't have before care but they have after does that mean that they could does that mean that so let's say that after care only right okay that mean they get picked up at their house house in the morning and then they switch to whatever the other bus in the afternoon but they can't switch back right they they're they always have to go to that after care bus and unless that the parent gets a bus pass okay Prov they use because that way when they walk on they can provide it to the driver so they know they're there right okay so that would be in cases when the kid doesn't go to daycare after school right for whatever there might be an emergency so the flexibility is still there but the parent has to take that additional step so that everyone knows where everyone is daily bus passes is so this change enforces that essentially otherwise we don't know we try we try to know where the kids are at all times sure it's not 100% because we don't scan on and off a bus not yet but we have parents that will intentionally try to do both and and we we had one last week where driver it was a spare driver and kid got on and then was playing in the back and missed the stop the driver didn't know who they were we had no bus pass we weren't on the root sheet but this I guess the question is having this in policy is it going to stop that behavior I mean it'll give us some it it won't stop right it won't stop it you can't do this but yeah it won't stop it so is that highlighted part not in the policy right now as stands so it ends at right now it ends at attends yeah I was just going to fix and then a dash then the new part is Dash a student cannot be assigned that's the new part and it and it is so the available seat petition that a parent will fill out for daycare purposes dual custody whatever it may be that is in fact on that on on that form what I've parents tell me it's not part of [Music] policy it's only a procedure and we don't have to follow procedures at 100% well so you you're saying you you need that language a student cannot be assigned to both a bus and dayare because because it it takes up it takes up seats and that's one of the reasons because now if the student is assigned to a uh a daycare that seat the seat they would have been on their home home uh rout opens up and I can put somebody else on there that's where sometimes we hit the available seat petitions which is a whole another right how often well if a parent wanted to change their available see that process takes 72 hours up to 72 usually overnight but up to depends on the year time a year yeah I mean either we maybe we put this in parenthesis sees note that you know the student it it is on the available SE petition that parents fill out so if it wasn't in well this is a first reading yeah so there's two more to come we leave it as is for now you can always shine it up a little bit for the next reading if you want that's what I'll do um okay next one is under M and it's it's just we have to make the AG consistent with what we changed in the first part of the policy and I think all right so let me just pull that language page yes we say you have to add that new language and replace it with that Lang so you'll see on E there's actually there is one and that talks about the day pass yeah that so if a student is in a daycare but the mom needs to have them come home or the dad's home for the day they can get a day pass which is provided by the school and they can in fact get on the school bus to go home and that's what that policy is part of that policy and uh so maybe when we were SMI this we can just refer to this I I'll take a look at it is the day pass um done through uh Power School or is it you have to actually physic physically call the office or yeah they the the way the policy is is that the technically the parent is supposed to call the day before that the student will need to pass and it's authorized through the administrators at the school the only time we get involved is they might call us and say is there enough room on the bus for that student to take the bus for the and it doesn't and it could also be another student needs an emergency daycare who's going to go home with friend because Mom can't get home in time you so they're used for that you know so um it it's done by the administrator technically the day before it never happens it's usually done the morning you know say do you keep track of emergency day passes like if you find it so for so we used to have it done um through Google Docs and it would download into a spreadsheet for us uh we did that for years and I we stopped doing we can't do it with St Bridget St Bridget's not connected to us they so what we do is we hang on to the drivers bring the pass to us we hang on to the pass for a week or so and then we get rid of it and K through6 they using aren't they using that app you mean uh um dismissal manager they use it and it doesn't help us at all because it doesn't connect to our system let me just put it this way what we do to accommodate parents daytoday you know within the schools uh for elementary is really quite sophisticated and quite accommodating so you know I mean we are we are good we do work with parents the the dismissal manager works great with the schools but awful with El because it allows the parents to make last minute changes to the school so we know to send the student to the right place but the bus has no we have no idea which is kind of a problem but that system can't it can't produce for you you can I we're you know I guess we could get I could get in touch with it and see if there's a way for us to get get an out you know a daily output of it but it would probably be pretty massive but it's usually you know one kid's going home with a friend you know for a play date so I mean it's not been a problem that we've overcrowded the buses or has it been no never overcrowded a bus but we have had students show up on the bus that we weren't aware we're going to be on the bus cuz they you know cuz it happens literally at the last minut dismissal manager to decide to put their kid on a bus rather than go to the daycare or we're not picking them up today or whatever they not going home so Sparky texts Mom can I go to Billy's House mom says sure she puts it in her in dismissal manager and the bus driver doesn't know anything about it school does which is a good start yeah and that's where it's tracked it's tracked in dismissal manager at the school level so you were mentioned that the Bud the uh scanning in and out is that like uh phase two or the where the uh the bus drivers are going to get into the loop on this thing that would that before I retire I hope that's that's in place and I also hope the GPS navigation is that something is that something that's that's we have to work out GPS was just approved by law though that wasn't available for you up in up until basically now yeah you've had to have map like a map quest like trip tick that the bus driver H holy cow Pap like I you know I can't believe that the system is that Antiquated um and so now CU if you're new to a route or something a spare you're following a paper copy of where to make turns and stuff where you could just hear turn left now you know it'll be way easier was that adopted it's in this uh legislative session in this session and I don't know where it stands but first days well they were going to have what they were going to do is they were going to allow the GPS like in your car to talk to you but not be able to read they want you to read but you but drivers have they want to read the problem that entails that I see inail is the driver's not going to be able to hear it because you're talking about you're in a tin can with 50 kids making noise and you're sitting on a 350 horsepower diesel engine we need those electric very I knew that was coming very difficult so I can hear Tim whispering in my year now but that's it's it I expect that to happen it'll get perfected you know and then there is the swipe on that that's available now actually it's a little complicated but it's available little some money well this is eye opening to me that we need this many pages to talk about kids getting on buses so I'm I'm in awe of you and what you're doing sir you can actually go to a I think it's Avon and Simsbury and their they get talking on of school their transportation policies are one page they've taken bits and pieces of the state they want popped it in and made it that we're trying to move in that direction cut down anyway so we do have another policy for a second reading your call this is the U I think this was the one the conversation that promted and Mar asking about the student enrollment the different programs so this is adults enrolling in high school classes with the permission of the principal that we struck from the all right when you have because you have a 40-year-old guy showing up in a high school class mom is that you in my Cass anyway so we took that out um adopted on my birthday that's not the year I was well you weren't here earlier and said today is my dog's birthday oh so happy birthday feels like only seven years ago any dog age humor didn't work for me anyway uh so that's it for today's Mark got it he's he's on the ball today oh yeah so I shut down after 8:30 you still got a couple hours so so at that at this point we would only need motions to move the first readings and the second reading to the board all right I'll make a motion to move we're going to move the transportation for first read correct and what are we doing with that I guess we're doing nothing we're doing nothing all right so uh make a move 345 I'm sorry which policy 3 okay School District I wasused yeah uh make motion move 3541 School District Operations for first reading second yeah all in favor yeah I we need a motion to move 6200 for second read I move make a motion to move 6200 adult continuing education forward for a second reading second all in favor ition so moved second I just said it before all in favor I just said it before Luther did

wanted to register the question that or I don't know the caveat that they don't they question whether level of service no matter what you call it translates to pedestrian cyclist travel so if we really want to do multimodal transport we have to um work on a on a different measure to capture comfort and safety which are much more important than congestion which is what Los tracks and we know that St was thinking about that and working on it and we also know that staff knows a lot about it so um uh council member acman in particular hopes for future changes that focus on our a20 goals um the 7-Eleven Church Street resoning supplementary RS site plan and development agreement all passed uh 7:32 Packard PUD zoning district and supplemental uh regulations um passed first reading and the council voted to put a charter amendment to prove a sustainable energy utility on the ballot for November so please vote and bring everyone you know to the polls to vote did I forget anything M Deo uh no that was all of the council that was all of the Planning Commission business at Council yeah and that was really all the council business everything else was filler yeah thank you um and then M Kelly manager of report no manif your report cor thank you do other uh committee Le a zon have report yes um the ordinance Provisions committee met on April 23rd and discussed um a petition that's been submitted to for five amendments to the tc1 zoning um District which include things like curb Cuts uh modifying allowable building dimensions for larger sites exceptions to minimum building Frontage requirements exceptions for use specific standards for parking structures and clarifying what we um how we Define a block so we discuss those there's no action taken in the revisions committee meetings but um those will be coming to the full commission at some point May 23rd May 23rd they'll be coming to all of you to discuss so you can look forward to that great May 14 May 14th 23 session the next working session yeah would uh soon be next week next month later this month thank you right thank you do other Commissioners have anything to report quick update on the Transportation Commission we met on April uh April 18th so it was a little while ago now but we just reviewed budget um and the ACT 51 funding allocation that's the gasoline pack just something to be aware of it's kind of starting the plateau in terms of act 51 Revenue um sidewalk construction millage um looking at the Main Street upgrade the sidewalk from in Arbor Selena Stadium uh climate action millage is uh going towards crosswalk street lights and bike lane upgrades it's about $700,000 uh other ones we talked about serious crash responses and some of the improvements that we're seeing around town so the just uh the East Medical Center Drive uh construction is going until the end of 2024 um and I think the one uh M has indicated a willingness to add non-motorized connections across us23 but that's still kind of underway as far as discussions go um and then the state and Hill improvements they did say that the constructions are intended to be completed by August so just uh we'll see if that happens but uh just want to give everybody a heads up um any other Commissioners with reports if not written Communications are included in today's all right we we'll keep moving on we're on to agenda number six which is public comment uh this is an opportunity for persons to speak up to 3 minutes about an issue that's not listed as a public hearing uh on this agenda we'll first call on individuals here and then we Mo participants so um speakers during this uh public hearing remotely please press star9 if listen my phone or use a raise hand feature if viewing through the web link and for phone access please call 877 85352 47 and enter meeting ID 977 663 41226 City staff full select callers have raised their hand using the last three digits of the phone number or by name of failable you'll hear an automated announcement saying that the host is allowing you to speak and when speaking please move to a quiet area and new background sound so we can hear you clearly for either method of participation please state your name and address at the beginning of your comments is anyone present that would like to speak at this time about a matter that is not on the agenda Mr Barber thank you Charlie Ken Garber 28 H H Court um I'm sleep deprived so forgive me if I get some of the details wrong um and this just came up but back some time ago when you um removed the uh um f premium incentives for the downtown uh I suggested that you revisit the um exceptions which if you remember allow a downtown building to build 30% higher if they do one of two things meet the definition of affordable housing or sustainability affordable housing definition I believe was 15% of units 60% Ami um sustainability was solar panels covering 60% of the roof area um or um a rectification ready which is some which is defined as you know basically um some electrical panels and conduit and I argued then that um you know given that we've removed we've allowed F you know basically any kind of bulk at this point without meeting any incentives that we should tighten up the incentives on the uh exception side um especially on the sustainability definition which my worst nightmare was that some build massive building was going to come in and claim 30% higher height while calling itself a rectification ready but burning gas for heat and that has just happened this hasn't reached you yet but there's a building at uh 621 church that hasn't formally submitted a plan yet but they're going in front of the design review board next this month I think 19 stories over 200 units kind of cover an entire city block um you know really big building and they're going they're going to be 195 ft High which is 45 ft higher than the 150 ft height limit for D1 and they're saying they're doing this for sustainability um reasons and so they're putting some sol solar panels on the roof um they'll only serve a fraction of the building's electrical needs and they're not electrifying the building they're calling it electrification ready um and so what we have here is a building that's going to be taken advantage of our sustainability incentive and we'll be burning gas uh in throughout this massive building which seems to me that the incentive for sustainability is a failure here you may argue that well we want to go higher anyway um heard that a lot last night at city council from a lot of the public but to the extent that you int buildings to be relatively decarbonized the definition for um you know height exception in the UDC really isn't working and we're seeing the first example of it now and you'll see this building at some point come before you so I don't know if it's too late to change that definition I would argue that building should be both affordable housing and sustainable and that we should ask for electrification at the time of construction that's what I said last time um I don't know if it would be a breach of Faith at this point now the developers move forward I think my time is up right sorry oh I said it up thank you Mr Garber do we have any other public comments I'm going to actually before we get to the remote participants apparently they cannot hear us on Zoom right now so I would like to call for a quick uh 3 minute recess to restart and then we will resume public hearing so right folks can hear on the cpan broadcast but I just need to check that everything is uh as it's supposed to be because we got some feedback so just give us a few minutes y we'll reconvene at 7:17 thank you I missed it earlier where the outlooks are here e e e I'm going to call this back to session that was my G um we're going to we're back to public comments um is there anyone else here in person that would like to speak at this public comment seeing no one we're going to move on to remote partici phone number ending in 955 you permission to address Planning Commission you will need to unmute please hold for technical difficulties okay can you hear me there yes we can great um can I have a comment on um the work plan or is there going to be a public hearing on that there will uh there will not be a public hearing on that think this Mr good okay so 355 Char pleas uh I um sent you all a uh an email um sure if you're able to read it but um I was remarking on the work plan um this sound basically it looks like you have a really busy agenda tonight and I know the work plan is coming last um I'm if there if you all are prepared to amend it and um approve it tonight that's great if if there may be things that uh you all aspire to accomplish accomplish this year uh you know in parallel with the come going on um and they don't happen to be on the work plan and you don't have amendments prepared I we just ask that you postpone it and uh give that some thought as well as I hope you can give my uh my proposed amendments and consideration as well um that's all I got go back tonight got you taking call thank you Mr Westell our next caller is phone number endan 194 you have permission to address Planning Commission the child hello this is calling side of and I'm calling about the South Town development um agreement that you're considering tonight and the changes excuse me first I'd like to excuse me hello hi I'm so sorry um so this is a public comment with respect to uh items not on the agenda um this we will have a public hearing uh at the actual agenda item so if you could actually call back um it should be the next next item thank you okay thank you so much bye there are no further hands raised okay thank you with that um I'll close public comments uh we're going to move on to agenda number seven which is the public hearings scheduled for the next business meeting and with that I will prer to Melly for the Planning Commission meeting on May 21st 2024 uh there are four items the first of which is 227d plat Road site plan for Planning Commission approval a site plan to amend the approved Meridian at County Farm South site plan um by redesigning buildings V KK l m CC through DD and E through FF increasing the total units from 110 to 121 building locations generally remain the same while the types of buildings proposed and number of units per building changes the ran at County Farm South development has 110 approved dwelling units uh for proposed of 121 in single family townhouse and apartment buildings on a 363,462 of which is 3310 wash the site plan for Planning Commission approval the proposed demolition of an existing restaurant and construction of a new 5,240 ft restaurant building and 50 new parking spaces the site is Zone C3 Fringe commercial no drive-thru is proposed 2862 Stone School Road annexation and Zoning uh Ann Arbor Public Schools initiated annexation of a vacant 2.65 acre parcel from pitfield Township and resoning to PL public land and finally 3801 stone school annexation and zoning and Arbor Public Schools initiated annexation of of a vacant 3 Acre parcel from Pittsfield Township and resoning public land thank you with that we're going to go on to section 8A which is UNF unfinished business there are none so with that we go to regular business um this is 1601 South State Street Southtown resoning this the offer to amend a conditional zoning statement of conditions this is a petition to amend the Southtown zoning statement of conditions adopted and Incorporated by ordinance number 23-2 24 to Zone a 1.66 Acre Site C1 campus business residential district with conditions by restating paragraph 2.

a [Music] n [Music] he [Music] this go is outside oh for the blue one for the blue one to go into I'm calling this Workshop to order at 5:30 on Thursday no Tuesday Yeah Tuesday Tuesday Tuesday can they hear me yeah yeah it's Tuesday it's Tuesday okay I'm calling the the workshop for Bullhead City School Board on Tuesday May 7th 20 24 at 5:30 p.m.

devopment inm percent of students reporting us look we can measure happiness already do that we currently in the of only reason we had a missed semester was because our legisl whatever what I'm doing right now is that I'm going to end up um Rising the putting more simple like this it when I meant that I'm going to be extra I'm going to be a little extra and I'm gonna literally read almost per pay them e e e yes we're doing this I'm about to introduce it and start get it started for everybody Ariel hi everybody welcome everybody tonight we're go ahead and get started with our study session um right now we have a quorum we have Miss Gibson llan Miss SS and myself and we can go ahead and get started with the meet and confer recommendations Dr Lauren Lauren if you can go ahead and get us started please thank you uh good evening president Kel and members of the board I'm here with support for our meet and confer team our interest based negotiations process tonight our goal is to share with you the recommendations that are coming forward to you um they're quite a few we had a productive year we've got 37 different recommendations that are being put forward uh so we have a strategy for helping to get through them quickly and leave plenty of time for conversation as well uh just a couple of reminders I I made sure that I reflected in the PowerPoint our policy review where uh this is related to policy HB for meet confer um and the scope of the meet and confer policy centered around wages salaries schedules hours of work compensations relating to fringe benefits and conditions of work that are non-instructional in nature and of a districtwide impact uh as a reminder we have a team that's made up of two different uh categories of members we have our CA Representatives we have uh they'll introduce themselves in a moment but um just to remind you we had Kelly blakley Ariel Williams Daniel Lopez James Diaz an Henry Yolanda ANZ and Dorothy green representing cea and from the district uh group it's Dr Burgess Amy Burgess Lauren Arrowwood Ivon carbajal Julie Romero Katie cardier Alex Rios and Nabor Moreno um I was helping to support the process as was Miss Shapiro um Dina dumal my uh assistants um Lisa Mina the HR manager as well as Maria Solano my administrative assistant and we had our facilitation through the work of Diane pesh who returned to us this year so as a reminder we had talked in a study session I think in January and adopted uh governing board guiding principles for our work in our interest based negotiation process I think the only change that was made to those um principles goals was to make the alignment with student outcome Focus governments governance goals as part of the consideration as we went through the process of vetting our recommendations so obviously the other goals still stand sustainable salary for all staff sustainable health care benefits exploring Revenue generating options and adjusting for uncertain Revenue so the standards that we use to uh evaluate each of the recommendations included things like is this legal uh is it sustainable is it affordable is it in the best interest of children and does that align to student outcome Focus government governance draft goals and guardrails since they're not actually adopted yet uh we met six times we scheduled three and felt like we needed more time so next year I think part of the feedback that we've had from the team was let's pre-plan and more meetings so that we can be very intentional in honoring time that people need to either make arrangements for uh what the needs are on their campuses this represents about 48 hours of work together um to come up with these recommendations we're bringing forward to you uh these are the areas that we'll be covering this evening we identified interests in benefits salary discipline Behavior support staff recruitment retention time worked and addendums safety facilities and equipment and our professional agreement so our first slide is really just a repeat of information you've seen before you as a board already acted on this recommendation at the February 20th board meeting this is related to our our insurance packet we are currently in open enrollment our current employees that are continuing through next year have an opportunity to go online go into their portal and select benefits for next year at no increase from their previous year which was a wonderful milestone for us as a district knowing that we wouldn't have any increase in um funds that would be lotted toward medical benefits all right so I am going to ask the committee to come forward and they're going to introduce themselves and they'll take on the role of summarizing each category uh what we thought might be helpful is to summarize the categories first and then go back can take questions and have conversation um obviously if you have questions that are pressing and Urgent then we can accommodate that as well thank you like just introduce yourselves um arel education teacher gayway sorry assistant principal J kyley one of the reading interventions special ucation Department teacher on assignment Neo Transportation manager Ka cardier principal at Theon Academy and I'm Amy burges the principal at L Kennedy and L school have I believe Kelly and neighbor are first up we are first up okay here we go good evening so neighbor and I will be presenting the options that the team recommended related to salary so neighbor will begin and then I'll take kind of the and um on the topic of salary we're recommending the district have uh the compensation committee review requirements for pay for performance and explore ways to further compensate highly effective staff prior to submitting the plan for the 2425 school year and um we're also recommending that the district approves tier raises for the 2425 school year as followed 10% for classified staff 5% for certified and 2.5 for administ staff uh the following three recommendations are all related to compression we had a lot of discussion about how this impacts various employee levels so the first one is um a certain amount of money this is just kind of a general recommendation that will be ongoing year after year will be allocated to address compression and then those results will be presented to meet and confer annually we often have as Joel mentioned our resources that come and present to us and so this will just sort of be on the docket year after year so that we can hear about what's going on and what updates are happening related to compression the second is for the upcoming school year 2425 we'll allocate specifically $200,000 to target employees that are affected by compression we started to kind of discuss as a group how this might happen and we just felt like we need some assistance in tackling that because we don't really know who's impacted and what areas and what what kinds of compression um Vanessa shared that it can look very different across employee groups and so we felt like we just needed to throw some money at it to be able to address the problem and then related to that possibly investigating some external Consultants because if it is beyond the scope of what's available within the district we may need to um ask for some assistance Beyond to address that big issue oh sorry and then I'm doing this one too sorry you're like um and then the following two are related to salary schedules so the first one was just combine it's a very easy win um it's just combining all of the salary schedules into one document and making that all available in one sort of easy to find place we um schooled a few people on the control F command you can find what you're looking for really easily we felt like having it in one document would make that more accessible to in place and then um adding a little blur of the following one is about adding a little blurb on the salary schedules to explain what our salary schedule is um we as union members often get questions about like what does this mean how do I read this and so just a little explanation um showing that we are a placement schedule and not a step schedule as they might have seen in other districts and finally the meeting confer team was recommending sunsetting uh some professional development hours for certified and classified employees due to funding tied to Esser funds so it doesn't mean they're eliminated just from that funding source specifically and we're saving questions for the end that correct well I was going to interject if I can um it's easier for me to ask questions as the instead of me remembering everybody's point of views and then going try to back so if you don't mind um if we have any comments and or questions or concerns on this salary specific this would be the time and then we can move on on to the next um I do have some questions and just my perspective when it comes to the salary um I'm wondering my one of my biggest things is that in our district we still have certified staff that are getting paid $15 an hours we're expecting um full adults who are single parents in the District caring families multi you know older generations to survive of unemployment and show up full-handed for students at $15 um uh an hour um I have an issue with that just because I know that I just random stories that I've been hearing of families being evicted of being you know employees in our district and I know there's a greater issue out there but we do and are responsible for almost a $30 million budget and sometimes um in the this framework it has brought to me the attention of how we are helping and impacting our most vulnerable not only our most vulnerable students but our most vulnerable staff too that we expect them to show up when they have two three part-time jobs going on at the same time right um I understand compression is a huge issue but for me to how do I say this to dehumanize a person based off of a title that they have or a position to me is not Equitable and it's not looking in the best interest for everybody so my push back on maybe this $200,000 to target employees most affected by compression what ideas do we have if we have certain money on how we're affecting our most impacted employees in the district that literally can turn around and say hey in and now here I am for $17 an hour um I get salaries it's a bigger issue there's State there's legislation there's so much that we can do but we do have the power within our district to move around other things and look at other stuff um when I've been asking for compression um why compression is so important literally the responses that I've gotten from several admin teachers staff is well how is a manager going to get paid the same as a crosswalk person and that kind of mentality and speaking already to me is not okay just because somebody does a crosswalk position doesn't mean that they're any less than somebody in a manager position or in a superintendent position or an admin position so that narrative is a little concerning to me as a board especially as we're moving into this framework of okay how are we supporting and helping not only our most vulnerable students but our staff too we expect them to show up full on and hey give your 100% a game and I want you to have a positive attitude and be good when you can't even pay your own bills at home and your employee of our district so that's just where I'm at um on salary I understand the whole 10% to classified certified administrative I saw how much we play pay our teachers on a year and it's it's not something that I'm happy with but if we can come up with other ideas that are not focused on titles and positions more focused on the individual and how we are really upbringing our most vulnerable even employees to me that would make more sense than focusing on you know like compression and I get it and I know that may upset some people and I get it but my mindset really is is I as a govering board president cannot sit up here and not speak out against this when I know families are being evicted and they're they're the we're the only employee that they have their employer that they have and then what's going on with them and their students and their families and it's going around the whole District it's not just you know one person or two people um I just want us to think about it on like what do we have in our power to actually help those people um so those are just my two cents on that and I don't know if anybody else has questions or anything else to say you oh yeah yeah yeah yeah you guys can yeah a big piece of um allocating the funds oh did you want to sharea well I was going to say I don't think it's about job title I think it about Job responsibility more than the title when you're a manager you have a lot more stress you have a lot more responsibility there is a higher expectation of you to do that work and so if you can I hate to say like so we want people to take more responsibility and more stress you tend to pay them more money to do that job so I think when people are saying oh you want a manager to make the same amount of money as a cross you know someone that does crosswall it's not about the title it's about the level of responsibility because if you can go and be the crosswalk guard and make the same amount of money and it's less stress and less responsibility you're going to go be the crossing guard and it's going to make it impossible ify anyone who's willing to take out more responsibility okay yeah and I was just going to say related to the 200,000 that's specifically for targeting in place it's doing exactly what you said which is looking at the individual because when we just say compression like I said it means a lot depending on what the title is what the job description is what the when they came into the district when we raised everything to 15 so we have a situation where some people even within the same job like a manager is only making a few cents more than somebody working below that they're technically supervising and so this money will allow our staff hopefully or maybe an outside consultant as the next one recommends to be able to do that work of digging in specifically to like who is actually impacted who is that person not just their title so I hope that that kind of addresses what you're speaking to because we had a lot of these same concerns and and um feelings as we were talking through this and we just felt like this is way too big for meet and confer there's no way that we could go through every single person individually and that's why we allocated the funds to be able to tackle that okay and then maybe if we can start getting more I guess more for everybody in practice because this is what I've just been hearing right it's like all this but that that does make sense and I'm not saying that somebody with less responsibility should get paid the same as somebody with a higher you know responsibility on their plate but the narrative that's getting around it's like well how are we going to get B the same if that I guess the narrative that's being talked about versus well job job responsibilities are a little bit different that's a different narrative than going around when we're asking different individuals and be like well they're just a crosswalk person they're the janitor of the school like how are they going to make the same amount as me I guess maybe that's how I should frame it too that when we're having these conversations I'm hoping that that narrative kind of stops and gets nipped in the bud because that's not we shouldn't devalue people by what they do but I do understand the whole responsibility and thank you for clarifying that 200,000 because that's not how it was explained to me the first time but I understand that now more um and maybe it would open up a little bit more outside the box thinking if you guys go back and talking that's just where I personally stood on it and the stuff that I've been hearing across the district sure and that's because I was on the phone talk to my mom who lives in Memphis and she's a manager of Brokers and she was telling me that starting pay $15 an hour I was like no way is phix and Memphis paying the same starting pay because the so yeah for sure and then last thing I'll say is the um my gosh you said something that I thought I said thank you for explaining the 200 because now it made a little bit sense it wasn't explained like that I don't know what else I said I know I'll jump in if I thank you question the followup I have for that is to I mean and I'm saying this just it I don't know what is the amount obviously we're we're talking about a consultant here coming in to figure this out out the most compressed person or few people might eat up this entire $200,000 because in reality that's not a lot of money okay and so I'm curious how much a consultant is going to cost and is it worth it to hire a consultant to evaluate what we can do with $200,000 totally we talked about that too and we said like yeah we don't want to spend all the money just paying someone else for what the in-house hopefully finance department can do but we also know that that department is thin so that's why it says explore we left it kind of open because we know yeah we didn't know what that would look like or how that and Vanessa said you know she would kind of do that digging and let us know and that's I remember what I was going to say that everything is baked in in our recommendations it's baked in to have it come back to meet and confer because that's ultimately what we want is not to just have decisions be made and then like hope for the best but to have it come back to us and say is this what we asked for is this really keeping the spirit of the recommendation is it what we're trying to aim for in terms of like addressing our you know most needy employee groups so same with the with the um consultant possible consultant and then I was just going to comment that I really like the the stuff about the salary schedules um I guess about the notes um I would like to see maybe also the same thing I don't know I know there's this is like truncated from what's in the document but um if if you could have something similar for contract addendums I think you know things are just confusing for people so the more that we can make things easier to navigate for folks the better oh yeah and we have many new employees year after year as you know so yeah absolutely yeah yep no more I'm all good anything okay thank you so much all right good evening um Daniel and I are speaking about discipline and Behavior Support um obviously this is important because there's a book out there called keep the teachers happy so they don't eat the kids and really it's even bigger than that I mean our teachers over and over who quit in their first three years constantly in every piece of research will cite the kids are hard and it always goes back to classroom management um so these recommendations came out of that um the first few recommendations are really um being proactive in teaching teachers those classroom management strategies so we're talking about creating and adopting a scope and sequence so that the whole district is on the same page about what teachers should be learning in regards to classroom management and positive relationship strategies then it goes into that beginning of the year and asking every school to set aside time for schools and grade levels to make sure that they're all on the same page about expectations after that they talk about how oftentimes the Special Education team doesn't get an opportunity to collaborate as much about students prior to the year beginning or even in the beginning of the year about special education students with the Jen teachers so this puts that time in there at the beginning of the year and then on the reactive side of things we know that even the most excellent classroom managers and best teachers that we have that are super highly effective we still have students who are going to break the rules consistently and so with those students we ask that the district explore something that was in action prior several years ago it was um a place that if a student is consistently getting in trouble rather than suspending or possibly expelling them they would go to a location to kind of relearn the school expectations still doing work almost like an in school suspension but it's off the campus but it's still at a school and then be able to reenter into the schools and then finally um just to make sure that the parents are part of that process we'll make sure that that student conduct and discipline sections of the parent student handbook are updated annually and we'll really really relook at that we know there's new policy changes coming up so we'll make sure those are included and um another one of our larger like uh budget items from this year is specifically around the teacher to student ratio um this was under discipline Behavior Support because intuitively if you have less students to manage there's less you have to do less management um and so we approved uh reducing the ratio from 27 and a half to1 to 25 to1 for the following school year um which I think adds around 19 extra teachers to our school district or extra teaching positions um which will help again with displine Behavior Support going into the next year questions on dis questions yeah go ahead so I like I like the beginning of the year stuff but then I would have liked to see something that like also helped support teachers throughout the year especially teachers that needed it on ongoing support because I think sometimes it's a one and done I like how you guys are coming up with a common like language of procedures at school so all the kids know what those procedures are and hopefully are following all the same um but it would be nice to see something with some support because I really feel that uh we don't support teachers who are who are really suffering um from lack of classroom management and they need a lot of that support to see what that classroom management looks like um and how much it makes your life better like I literally I I I never send my kids to the office um do we have coaches for that or just instructional coaches that's actually on the third bullet that that scope and sequence is an annual scope and sequence to continue to support year one and year teachers throughout the year year one teachers and two year one and two what about teachers that literally just need that support like not just even one and two year teachers like I know some teachers that need additional support as well okay I I will also add that I think part of our difficulty around because I think all the teachers on District agree and to Katie's question our in curriculum instruction Department their focus is curriculum and instruction and so it depends entirely on the instructional coach depending on what school you're at your instructional coach may be super experienced with classroom management and might have tons of advice to help you with that or they might not know anything because they taught a completely different grade level and their focus is on curriculum and instruction right um not that that's completely unrelated but it's not you know a specific scope and sequence for classroom management um but part of our difficulty is because each School site has such different structures around classroom management Behavior it's very difficult for me to confer to dictate you know this is how we're going to support teachers throughout the year or there's going to be these meetings every so often because so different every site and so this feels like a good starting place to have some sort of universal language and curriculum around um relationship building and classroom management to sort of lean off of to determine how we can make things more um systematized and then when you go to the second page please and if I may while switching that just to remind um remind us that the there's a recommendation that's coming forward to include ruler and Stanford Harmony as ways to to help embed that social emotional learning across all grade levels and across the district so there are things that are coming forward for recommendations that will help support these goals and this just will solidify that work are those what exactly are those I mean obviously they're some sort ofal tool but are they like online or I will defer to um Dr dupin for that when we get to that point I think that's going to be brought forward at some point gotcha um the uh the the task force that developed those recommendations is meeting with the two um other in interdependent teams the governing boards committee that was working on adjustments uh improvements to the conduct policies and the um there's a the group of assistant principles that were working on creating the common Matrix around the disciplinary work at different sites to Daniel's point about the concerns about consistency their their work was to try to create greater consistency across sites so we're bringing those three teams together tomorrow evening to see this recommendation before we bring it forward to the board but the intention is barring any significant objections from the aggregate team is to bring It Forward on May 21st as a recommendation to the governing board as an input for our student outcomes Focus governance around um behavior supports okay sorry I didn't mean to lead us astray I was just concerned I just have concerns in general and I'll just State this in general in like continuing to push and I understand we're in the year 2024 but like there's so much stuff going on that instruction is happening on a computer or a t or on a tablet I guess we should say and so I just want to make sure we're aware of that and then also like trying to fix behaviors with an online platform for me is like weird this this is not an online solution it sounded like it that's why I was asking what yeah no it's um I don't know if Miss Shapiro's got her little placard with her tonight but clearly it's not on the agenda but I just want to put that out there because it sounded like something that was like some sort of app or some sort of onine no it it it it basically a lot of the focus is around self-identifying where my emotional state is and learning about you know um uh what would I call Executive function and making good choices it is not an overnight solution it's going to be a three implementation okay um but if you want to do something right sometimes those things can't be done overnight and so and we'll share all of that um when we bring we hopefully bring that recommendation on the 21st barring any objections tomorrow evening got you um the only other question that I had on this discipline and Behavior Support is I'm concerned about the district set the student teacher ratio to 25 to1 from 27.5 to1 and the only reason why I'm concerned about that is that um through this framework is that having temporary solutions for 20 for one school year then what what happens the year after that if we're going to reduce student sizes that's literally going to impact not only the Stress Management of a teacher if the next year we have to jump up to 32 and that's going to impact student learning as well so one of the things with this new framework that we've been talking about is not doing temporary solutions to get quick fix this and then be left to figure it out well we can when I asked this question uh actual response was well we can revisit it after 2025 and to me that's not an okay answer if we're going to be making changes especially when it's directly impacting your students it shouldn't be on a temporary basis and we'll figure it out next year because that's exactly the data that has gotten us where we're at where our kids are not at their literacy levels that they should be because we're kicking down well we'll figure it out next school year we'll figure it out next school year so I'm concerned with the specific one if it's a one-year goal um so the the CL size reduction is for one year because we were only given one-time funds that does not like that is the money that we have available for class size reduction this year that there's nothing preventing us from continuing at that ratio next year the board and presumbly me confer would just have to find that money um if that's a priority of the board see but that's what I mean then we would find the money that still puts us in an if so we may have it we may not and what I'm saying is that changing that kind of massive ratio on us an subsumption of it could happen next year just for me personally I'm not sure I'm not going to speak for my board members or anybody else but for me is very problematic and concerning because now we're saying hey let's do this for this year and we'll figure it out to see if we have the money or not or if this is continuing on onetime basis funds is where I I personally have an issue think so to the reality of like the actual functioning in dayto day of a school you know it's 19 teachers across the district that's about it's two teachers per school for all of our smaller schools um all of our schools experience a lot of turnover in our district um I think this year we're sitting somewhere around like 50 is open positions right in teaching positions um that is more than enough to absorb all of those teaching positions every year working in our school district um teams get shun teams get bigger based on enrollment everyone knows about declining enrollment right people move around grade levels um just from turnover alone each of our schools should be able to accommodate two teachers shifting around and students moving from year to year are and have always been just in our school system in America and in Arizona are used to shifting teachers shifting class sizes sometimes things shift in the middle of the year and well of course it would be best I think you know for a student to have a very consistent experience all the way up you know we're a public school district that doesn't have a modory model or anything students move from grade level to grade level and in reference to the funding um it's not a matter of like trying to find money if that if it is a priority for the board to maintain this um our school districts can accommodate that money that just has to be pulled from somewhere else right um the money doesn't necessarily have to fall from the sky it just has to be reallocated if that if that is a priority of the board and of the bargaining team right and I understand that I'm just saying that I'm not okay with voting on temporary solutions that's that's all I'm saying and I understand that there's a whole bunch of other nuances and all the explanations but if just for me personally I can't just say yes one year and then we'll figure it out next I understand all the other stuff I'm just saying that this is the way that it's being presented to me right now is in a temporary oneyear fix this is what we need and then you guys or everybody else can figure it out that's just all I'm saying but from my point of view can I just respond to that I I appreciate that comment because that was actually one of the conversations that we were having as well is why would we allocate something for one year um I think that one of the one of the pieces that we talked about was so we're reducing class sizes by two and a half kids per class size and we don't know if it's going to have the huge impact that we are hoping it's going to have and so we hope that it is going to make teachers less stressed and be able to better manage and be able to teach all of the students better but we're not totally positive and so we're not you know I don't like to say like it's an experiment but it's sort of like we want to see if this is going to have the impact that we're hoping and then a as we come to meet and confer next year we can come together and say hey I talked to these teachers and it really did have the impact and so then can reallocate and continue that okay can I can I ask a followup question yes um can you can I put you in the mic please sorry over here and one of just another point to consider that is when we're interviewing new teachers what every single time we interview and they have questions for us they're like what are your class sizes what are your class sizes um and so when we're talking about like support for new teachers and people coming into our school that we want to keep and that we spend the whole year training on on the scope and sequence of um classroom management and we've put a lot of time and effort for them to leave the next year but when their class sizes are a little bit smaller we're trying to see is this going to have that effect in their case load especially as a first year teacher or a seconde teacher because that is always always a question that they ask us what is what are your class sizes um and when they hear that this is a recommendation coming forward they're like oh that sounds great like I can work and I I'm I can work with all of my students I might be able to better meet their needs and while 2.5 kids less per class doesn't sound like a lot as a former Kinder teacher I swear to you it is um it really is and it helps build those relationships especially when you might have some students that need those extra additional supports whether it's Behavior whether it's academics and it helps you target some of those extra supports that they need did you have a follow-up question yeah question and this may help you a little bit is even though sometimes these numbers are set at this like what is the actual reality because I don't know that we're even keeping it at 27.5 because we can't find teachers to hire then some classroom sizes are are larger so we shoot for the 251 um and hope that it's going to get there but what if you have you know two classes of 26 27 like that's not going to that literally is not going to be an indicator for you to get another teacher right and and I didn't mean to bring this up to get into like all the needs and like all that stuff I was just saying that temporary solutions when it has to do with the students to me sounds problematic I'm not saying you know there's a whole bunch of stuff I know that there's a whole bunch of could bees could happen this could happen that could happen that's not what I'm saying what I'm just saying is proposing temporary for me personally proposing temporary solutions that actually impacts direct student learning it's just not viable for me it doesn't sound like it's a good thing to do because then we're left let's figure it out next year that's just all I was saying I also think um to Heather's Point like our school district doesn't have caps on classes the ratio means that if we have 26 or 27 kids in a class actually that's not an indicator that we need another teacher so and it's that way because it provides flexibility for the school district to assign teachers based on need and are like you know arguably 30 6 kindergarteners is very different to 36 eth graders but we do have classrooms that are anywhere in the range of 35 to 45 kids especially in the upper grades and that's why it's such a desperate need for the school district okay any other questions or comments um anything else in the discipline or behavior portion of it oh oh sorry was there anything else on your guys no okay all right thank you guys so much for that um conversation I really appreciate it I guess we're on staff recruitment and retention so uh staff Recruitment and Retention has been a a huge um goal of the district for many many years as it should be because teachers are the ones that are right there with the students on a regular basis so we spent quite a bit of time talking about ways that we can enhance both retention as well as Recruitment and you can see the different bullets here um there's a couple of suggestions about or recommendations that have to do with the visibility and the advertising and how to make sure that we are getting um the word out that we need um positions to be filled and how that's done um that referral program that also supports recruitment that we've um done a little bit in the past so spending some more time exploring those different options and then um in terms of retaining teachers conducting those stay interviews on a more regular basis so annually as opposed to um we've done them occasionally in the past but we haven't done them as regularly and just making sure that that information is being shared out so that we can um look at it and and see if there's different options to consider in the future based on the feedback that we're getting from people who are staying in the district and making that choice um the next recommendation is very specific to a small employee group in our district but it's a employee group that's vital to the work that the school district and the specific sites do and that has to do with the psychologist market demand um the reality is right now when we can't fill the psychologist positions we have to get um contracted psychologists which cost exorbitant amounts of money so actually by adding um increasing their market demand and hopefully Hiring Our Own employees we actually saving money so it's kind of one of those spend money to save money situations um not dissimilar from a stiens that we provide for other hardto fill positions um the ne oh loud enough you hear me um the um the next two bulletin points are about um creating effective teachers so creating a model for master and Mentor teachers um we know that we're going down coaches at each we're going from a coach Tu to one coaches at one site to traveling coaches and so to kind of fill the void that would be left when they're not there um looking to create a teacher Mentor Master teacher program and then also allowing teachers to pursue their own professional development I think once you get to the 15 20 year mark you kind of hurt it all and so being having that option to go out and explore your own professional development in place of professional development that's happening at the site but also has to be approved by the principal so you can't go get professional development on how to be a nurse because that wouldn't doing one any good do you guys have any questions comments I just have a comment like I love that last one because literally like this is the end of my like 20 well 23rd year in my district and like who hasn't like literally been in the same PD like three or four times by then I love this I think this is amazing I I want to take this back to my district and I'm pretty sure they hate me by now cuz I was like we we should do this we should do this this is awesome I love that one thank you um I love it too and I would also love to see more opportunities for those same folks to be teaching teachers in our district um I mean just like any like professional uh profession that requires you know continuing education I think once you're past a certain year you should be always uh in a position to be able to teach cles or whatever I call them C in my job I forget what they are CTS or whatever um you should be teaching this like that should be your thing um I don't I think we should be sharing the love within our district um and and there's so much to learn from all the folks that are here um the other thing I was going to say was I know this um agreement is a draft right now but one thing just scrolling through it and it's always a reminder for all of us is um there's a lot of acronyms that are like not explained and so for people that either aren't part of the district if it's District specific or like aren't tuned into all the education acronyms it might be hard to understand some of the things so I just wanted to put that out there as something to maybe look at before you get to your final draft thank you and then we have time worked and D in options time work and what oh addendum addendum hi uh so uh this section of the presentation is focused on specifically addendum related and time work stuff um and the three things that kind of came to my mind with this is a increase in communication uh an increase in transparency and I think an increase in uh incentive and positive based uh ideas uh to help um all kind of come back to building trust right um and you can kind of read through these yourselves but like the top one in particular the district will publish a list of available addendums and extracurricular stiens this is so like everybody has some full transparency about like what's out there what's the process for this what does it looks like so there's not like hunting through all sorts of links and guessing at what's available and guessing what's out there um and then uh the the last one um in particular I'll highlight too because has the district will direct the Communications Department to publish staff attendance data um we all know that attendance is an issue um and uh you know you you you create systems to uh focus on trying to help and trying to support um knowing that it there's a a there's a worry and a concern that sometimes you can create a system that is more for lack of a better word punishment based um and you don't want to in my opinion it's not a fun place to be where the focus is well we're going to create a system based on the people that break the rules the people that go and take advantage of it those people will always exist um and you try to do the best you can to contain that but the goal is to try to incentivize that stuff so that's kind of the nature of that one there to uh help see that your that your school and your situation is similar to other schools and to provide that incentive to the school uh for best staff attendance and that kind of thing just different types of program hopefully it's not a pizza party yeah yeah I mean the standard things is yeah those are the standard things pizza party and believe it or not like a a a a member of leadership coming and taking over your class for a period people kind of like think that's not a big deal but I went in to go uh pick up a student from a teacher's class and I said oh hey uh I need a five minute break and she's like what five minute break for me like you know was one of those things where like she was really happy I'm sorry it's like getting a baby sitter yeah it tottally is just a you know a little I get to go and take a breath so that's kind of the idea behind this any pruna questions any questions concerns no thank you thank you safety facilities and Equipment good evening everyone um this was a topic that was kind of near and dear to my heart um and it really kind of breaks down to three categories because the needs at some of the newer schools are definitely different than the needs at some of the older schools um so it really kind of breaks it down into three different groups really talking about facilities training Sports well maybe four and some and safety um and so some of those pieces that we were really talking about is just ensuring that safety components um on campus are really up to par ensuring that all locks are working at some of the older campuses when it's hot it might swell and it while it worked in the winter time the locked on work in the summertime and then um so different pieces like that um ensuring that all the locks are working really just making aware of components like signage and that very clear language about these are the expectations on our campus um whether you are a student whether you are a teacher whether you're an administrator you're a visitor to our campus a parent um this is what it means to be a member on our our campus and um the way that we conduct ourselves and having some of those clear signage whether it be at the sports game or Simply Having the policy stating of why we show our IDs in the front office um just making that very clear that clear as kind language um to ensure that we that everyone knows and understands what's going on and then just ensuring that um the staff is trained and in order for the like the training that comes along with like if there's a crisis on campus who's responsible for this crisis um what does it involve if something is not working facility wise what kind of training do we need or how do we you know how do we enter those tickets just all of those different components and then just making sure that um some of our our sports that whether whether it comes to uniforms or equipment they're safe they're Equitable and that we all have the right working components questions no I just have a question um well not a question but I'm glad I saw the district will conduct an annual review of the locks but I know that that's something that's already being done districtwide anyway so I'm just glad that I'm seeing some of the Synergy of what you guys are saying but we're already taking it admin is already taking it in their hands to um do some of the things so that's awesome that was just it I just saw the alignment thank you thank you I vividly remember playing basketball in school here and keeping score on an easel and somebody just kept Crossing out the score and writing the new score mighten and next one is our professional agreement yeah all of the recommendations regarding the professional agreement are just language that have been added to the actual professional agreement document um our professional agreements like our negotiated contract as a result of the bargaining team oh yep sorry thank you um as you guys already know there's a district team and a union team we get together we approve a draft professional agreement it goes back to Union membership to approve it goes to the superintendent and the district's lawyer to approve um and then it goes to the governing board for um ratification after that um the professional agreement is a big step for the school district because it helps with continuity of recommendations um the H policy for me confer was established two years ago um and unfortunately things that were developed to meet good fur before that often fall by the wayside and so um everything from when that policy was adopted to now will be in that professional agreement assuming it's still relevant and you know ongoing um that is to be you know ratified and upheld by the district and then in terms of timeline today obviously we're bringing the recommendations to the governing board for essentially like a first review um it's still being vetted by the attorney it's actually currently being voted on by union membership and then in May 21st we'll have whether or not both sides approved it we'll have that final draft to the governing board for approval and if it was my understanding and the May 21st may get push back a little bit just so we all know just because I think our attorney needed a little bit more time to look over the stuff that is possible I we we met with her today and there were a few concerns around some things that had some legalities tied to them so and the other piece I don't know with CA approval is if there are some changes if you need to go back to your membership those changes so I I'm personally less concerned about hitting that March 21st date than making sure that the items that are already exist in the meet and confer recommendations that require work by the business team and the human resources team in order to have payroll set up by July to get staff paid those are the ones that I think have more of a a timing crunch with the no disrespect but with the professional agreement gets finalized in June I don't think it's gonna right and that's just I I just want to do that for transpar transparency reasons that if for some reason we don't get on May 21st it's not that we're not we don't care we're just it will get looked at but yeah I and to answer or to clarify um there's obviously some level of flexibility if we have to change an acronym or comma I don't think that would require us going back to our membership for a vote or going to the lawyer but um any significant changes would have to go back to our membership for a vote okay any question yeah go ahead so I have one question and one comment um what is the what is the percent that you guys consider a simple majority simple majority yeah just majority of the MERS that vote yeah so 51% okay um and then second like this makes my heart so happy because literally this is like something that has been like something I've been pushing for for the last like four years or three and a half years I've been on the board and I can't be more thrilled that you guys finally have one um and that it's in the process and something you guys can look at every year now and change and I think it's going to be so good for the district I know it makes being a president and being um on the exec board so much easier to function and then on the district side just having that same language and having the same communication like this is going to be so great and you'll memorize pages and you'll be like oh page 13 or whatever because people always ask like the same questions but like I am just so thankful that you guys got this done yeah any other questions or comments thank you the the last slide is just a reminder this is information that you had at a previous board meeting we just wanted to make sure you had it as reference uh so then that brings us to the conclusion of our presentation if you have any additional questions any other questions closing remarks all right thank you guys so much we really appreciate all your time and effort into this thank you all right and that brings us to our next uh item which is the adjournment of the special board meeting and I'm going to take a quick like three minute break and then we'll resume with our regular board meeting is strobing okay just so you know I don't have a SE yeah oh yeah thank you also there's air in the water line so it's like spitting out water every two seconds just like that restroom possessed I used everything I was like that's fine I'm not having a yeah I like May if I just close my eyes it'll I'm kind of washing my hands and at the same time maybe it's more [Music] effici oh that very yeah that makes sense yeah that's the one that Sarah Beth just put yeah yeah that probably is this is is here's why we haven't applied for well maybe you're not used to see didn't exist I don't know when it started but this is this is the problem and make it a three yeah okay [Music] that's I wonder okay sounds good [Music] I like it a lot of times well did I tell you guys I went I thought she was right there I went to the whatever and were like no I know but they said think years before that you have like could it be like hypo thyroid like something else I was like I probably just need [Laughter] neor [Music] unless you don't want to I can ask oh you did oh those are cute e e e all right thank you to everybody if we can go grab our seats we're going to go ahead and get started thank you everybody all right we have a public budget hearing that we're going to go ahead and get started with and this is the budget hearing for the adoption of the revise number one 2324 maintenance and operations District additional assistant budgets and we can I'll turn it over to Miss Shapiro for our budget hearing thank you for your patience oh um thank you president CIO and board members for your patience as we got our presentation set up tonight uh we are having a public hearing uh for the adoption of the revised budget for fiscal year 2324 I did want to go ahead and present a couple of uh changes to the budget from the adopted budget previously adopted in last uh June or July was in June thank you um as we discussed at one of the uh study sessions for Budget at the end of the year in May we do our final revised budget based on the um final numbers that we've received from of various uh different areas so in this case we did some updates for our student counts um those get finalized ized uh these were pulled from April of 2024 so these are our most recent student counts with current funding it's very important to make sure that these counts are updated through our budget res revision process so we um in this case we went from 4 point or 4597 ADM to 4586 um a slight decrease in ADM that was about 10ish ADM um that is an extremely close number when you're trying to project this out the year before and you're not sure what your enrollment is going to be um I don't know that in a budget process uh that I've been a part of that I've ever been that close so kudos to Mr Man 10 is amazing um our M carry forward uh it goes through that calculation in October discussed that at the last meeting that's when we get that October letter so we get the final amount and that's because we have to close out our financials from the previous year and um file our annual Financial reports so that it takes a while for all those numbers to finalize and come through we don't have those numbers when we adopt the budget we do our best guess based on what's happening at the time so um at this point of the year is when we will have that final number from that October letter and we plug that in um that resulted in an increase of about 330,000 and and uh this directly does affect the m&o budget dollars we also updated because of those um membership numbers and those carry forward numbers all of those numbers affect that budget we had a slight increase in our classroom site fund so we updated that um those again come from those final classroom site fund amounts from the 2223 annual financial report so that changes those numbers slightly for what we feed into the budget again a normal process um so what you see is in the emo budget going from the 46 .8 million to a 47.1 million and then in that capital budget we went from the 12.7 million to 12.9 million so those increases from that page before um when we have these types of increases we typically are putting those in those areas that we know uh might need that additional budget support um so in this case we put those in the benefit and salary lines of M because we know that we're going to increase some of those through those Esser funded staff that are flowing back into the M budget and on the capital side we increased uh the budget for instructional materials that directly support students we know that um that's where our dollars are sitting uh in that budget this year because we have actual expenditures so when we're doing the budget revision we look at where are those dollars actually being spent a budget is just kind of where we think those dollars will be spent um and that's why those additional dollars were placed in those areas and then just the future budget considerations as we move into the process um for the next adopted budget that'll be coming to the board for the fiscal 20242 year um you know we have our ongoing concern with our decreasing enrollment uh we are projecting for that we have some very good um Trend analysis that I think has been working for kraton to project to the tennish um difference in ADM we also have our inflation funding versus inflated operation costs uh that's the 2% that we get for inflation funding we know that doesn't come close to how much inflation actually um increases our operational cost the onetime nature of those Federal pandemic funding that's the Esser dollars that'll be sunsetting uh as we move those back in in the district there was a uh there's been a nice flow of that information we've had many presentation on the Esser funding in that sunsetting process um so I think as we go in we're as as knowledgeable as possible about that process of moving that back into the budget um we always talk about the aggregate expenditure limit uh we still don't have a permanent solution to that so that'll be an ongoing conversation in our budget processes in the future and then additionally we have the state's budget shortfalls we'll have to see what they do to manage that in the future um and uh wait and see uh but at this time I think we're aligned to have a good budget revision and I'm happy to answer any questions that the board may have thank you Mr Peril do we have any questions comments or concerns no I just want to appreciate um Jay Vanessa and the team past and present because I think other districts we've seen um how kind of a uh really quick halt to the eser funds can play out if there wasn't planning ahead and I think our District's done as best we can in planning ahead and and making sure it doesn't feel like such a shock to the system so I really appreciate it thank you no additional questions or comments thank you very much Mar you need to ask if anybody in the audience okay anybody on the audience have any questions comments and our budget I'm not technically in the audience but I I'd like to give a shout out to the meet and confer team since they're here because while it's nice to get the compliment about the hard work our teams done our team has never been just administrators it's always been the administrators working with me and confer and some of the really great recommendations and the hard work of the negotiation in the IBM process has given us real a solid platform to stand on and so that that collaboration over the years has been been powerful and helpful and the fiscal stewardship committee also um played a big part in planning for the Sesser dollars and the information that was able to be collected and taken to meet and confer so again team effort so thank you okay so we can go to the bathroom not yet just kidding all right that brings us to our next agenda item which is 10A or land acknowledgement the cron School District understands that a community of schools is located on the ancestral land of the otam Jude and akima otam people who descended from the hokam and have inhabited these lands since time in Memorial the oam whose name translates literally to people are a vibrant culture in communities sping countless Generations into the past continuing to thrive in the present and carrying a powerful Legacy for Generations into the future with this acknowledgement the crayon School District formally recognizes that the traditional care and keeping of these lands by indigenous people is an aspirational model of community stewardship that we are committed to honor with practices policy and human relations and with that Mr man if you can lead us into the Pledge of Allegiance Al un States all right and that brings us to 2C which is a roll call um Miss MCB is online um with us virtually hi Miss MB we have Miss Gibson mle here miss SS and myself and Miss mcrey is not present BU as noes we want to wel welcome everyone to tonight's meeting and remind the audience of the request to address four cards that are over here on our left side by the coffee um that must be completed and submitted to the board secretary Miss hais if they wish to speak to an agenda item board policy provides for two cards White cards to be submitted in order to speak to an agenda item and blue cards to be submitted in order to speak during public comments due to the open meeting law board members are not allowed to address items that are not on on our agenda and that's per our policy BH and then that brings us to the approval of the agenda um I'm going to ask that we make a slight change we have many amazing um special guests with us tonight and honor everybody's time so I move the governing um board approve or move the agenda item number seven which is approval of consent to be heard right after 3B which is adoption of revised budgets persu to policy DB second all those in favor I I I thank you that brings us to our agenda item 3B um we just heard the budgets pursuant to the policy DB and AR 15905 so with that being said said I move the governing board adopt the Revis number one total aggregate School District budget per ar5905 and specifically 15905 E1 for fiscal year 2324 second all those in favor hi all right hi thank you Miss MB and then that brings us to um item seven which is our approval of consent um inner I move the governing board approve consent agenda items a through o in accordance with policy bb- e do we want to pull n sure are we oh okay I thought that's what we were doing well no but I have a plan for that oh go ahead may I have a second yeah oh so we're approving everything I just I'm confused we're approving everything trusting you second all those in favor hi hi perfect um so now with that being said in our consent agenda item we just had um four new hires that are assistant principles and tonight we also have a very special day it is Mr man's birthday today so with that being said and with so many people in our meeting we are going to take another slight recess of just quick 10 minutes where we have cake to celebrate with our new assistant principles and and their families and to celebrate Mr man's birthday so before we go on to this 10minute adjournment I would like for us to sing Mr Man a happy birthday can we well I was gonna say can we at least announce their names yeah yeah we can after I was like yeah do you want to do that first song oh we can we could put names into the Happy Birthday song I know oh the four oh I like that our four new employees welcome to the crayon School District join up here so we can sing Happy Birthday to Mr Man and then that way we can officially recognize you so with those with my non-criminal law advice that I'm giving you right now it seems like a little bit like hazing I don't I don't know we should be doing that okay all right um so we can go ahead and get started with their happy birthday so we can go and head into our 10 minute um recess of celebrating our new hires and our super attendance birthday Ready Set happy birthday to you happy birthday to you happy birthday dear Mr Man happy birthday to you yay thank you all very much we're going to go at yeah and then if we could please have our new um assistant of principles that we just went ahead and approved in the consent agenda item so we can recognize you see you and then we'll mingle within the next 10-minute break so if I can have you guys stand up please and maybe just yay one two three I thought we had one more James oh there's James please please mingle with our new assistant principles we're going in a 10-minute break we'll be back at 5 or 656 thank you e e e hello hello all right if we can make it back to our seats we're going to go ahead and get started I enjoyed meeting our new employees great the cake was awesome thank you and Miss michaelb are you back I just want to make sure you're back yes I am awesome thank thank you all right that brings us to our next um agenda item which is 48 and that's governing board reports and Miss MB if you have a governing board report I'm gonna go ahead and get started with you I'll be brief because it's very strange being a floating voice um but uh I just since I'm not there in person I want to do another congratulations to all of our new assistant principles and happy birthday to Mr Man thank you uh Miss SS now it's kind of boring in here guys I love having a lot of people in here it's fun allude well they know sorry did I hear your feelings sorry they're like it is boring they're like please finish this meeting so go right for real that's what you guys all want um so um I know his teacher appreci apption week um and I just wanted to reflect on something uh this morning I heard you know it's Teacher Appreciation Day which nurse's day was yesterday and I know we take the whole week and um you know they keep saying like this is a thankless job but I want to say that I like don't think it's a thankless job at all like I find so much thanks in my students like every single day and like having the reflection um of having those things that you know like I have a kid who um was absent so much last year because she just didn't want to come to school and her mom like would let her stay home from school um and this year she's actually advocating for herself to come to school and her mom be like oh you can stay home from school and she's like no I'm going to school mom um so just like stories like that where you see that you are um thanked every day in some small way in some small gesture from one of your students or even one of your parents um and I know we celebrate it this week and we get a lot of fun things and uh food and we've had food all week and I'm sure most of you guys have too um but thank you um for my fellow teachers and Educators and um principes just everyone for the job that you do and people may not say thank you all the time but I think that we see it um more often than not if we stop and think about think about those things so thank you for all that you do thank you Miss SS Miss Gibson mle um I probably am living in a different Universe because I did not know it was teacher appreciation week or maybe I just haven't had time to look at things this week but thank you everybody um and thank you for sharing that I always appreciate when you share things it makes me happy um there uh so Sophia is gonna to talk about this more I'm sure but there's a house concurrent resolution that's been put on an agenda for tomorrow for a Joint Committee hearing and the legislature which has like 12 different subsections it implicates things from civil to criminal to uh family issues to school stuff and so um that was weird that was the last part of her report so it's almost like a repeat yeah right I know she wasn't talking I think it was Russell's fault um anyway essentially it it would be something that would if passed would be sent to the ballot and um in this case some of the provisions would um allow for immigration officials to try to enforce things uh certain laws and certain new state laws that would be passed as a part of this at schools churches Health Care Facilities Etc and so it's something that everybody should be aware of because it doesn't need to be approved by the governor it would be referred directly to the ballot upon a simple majority in each house of the legislature and um the voters here in Arizona would then vote on it and if passed would be very hard to repeal such a such as like prop 203 right so just something that everybody should be aware of that's getting kickstarted tomorrow um and I know Sophia is going to touch on it some more but please go out and look at add it it's HCR 2060 yeah and just to add a little bit oh I'm sorry were you done with your governing board update I don't have anything else sorry I'm good I didn't mean to cut you off just to um touch base a little bit on that it's really important I just want to remind our crayon community that in 2017 I was not on the board but the board did create a resolution and I'm just going to read the top portion and the end portion of it it is on our website you guys can find it it's called resolution success for all means safety for all Craton School District safe zones and it basically says whereas the United States Supreme Court held in plier that no public school district has the basis to deny children access to education based on their immigration status citing that children have little to no control over their immigration status that the harm it would inflict on the child and society and self and equal protection rights of the 14th Amendment whereas immigration and custom enforcement to better known as ice of the Department of Homeland Security activities in and around schools Early Education Centers and adult school facilities Andor fear anxiety around such potential activities would be a severe disruption to their learning environment and educational setting for students it goes on to say a couple more things and it ends with by this re resolution in the governing board affirms its commitment to a safe welcoming and inclusive School for every student without regards to their immigration status their race color national origin religion sex or disability so with this um I personally in my governing board update this is a great call to action for any teachers administrators parents or students that have a need that they need to speak up against this bill it would be important for anybody to show up tomorrow at 1 p.m.

e e e good evening oops a little bit loud good evening um I would like to welcome you all to our work study and brief board business meeting for Tuesday May 7th 2024 we will start with calling to order the work study uh we have two presentation and discuss or excuse me three presentation and discussion topics and we will move to them and then the adjournment and then go back for our brief board business meeting and we'll start with 2.01 asba 2024 political agenda um Dr McCord thank you madam president governing board members uh I think you have attached and you have with you uh the asba 2024 political agenda and usually around this time each year they ask us to uh submit our top five priorities uh on some of this information or there might be others that uh you may have and so um I think it's a good time for a discussion if there's anything that you want to talk about in particular um we can again um if you want to pick five you can if you don't you don't have to as well but this is just for any discussion that anybody wants to have related to this I I have a question about it and mainly because um and I don't remember in the past and I know we follow timelines but it's May 7th and a lot of stuff has already been taken care of it has it it's due June 10th it's due June 10th and then when it is is it for this session or the following year uh no it's for the um session starting in January okay so it's it's next year's okay I just wanted to clarify that for this session yeah cuz it would be a little bit late for us to be doing it they after we submit the items they get together the legislative committee and put things together I just I couldn't find it anywhere on on there that said that so I just wanted to clarify it so this is for the next year's for 20 legislative 25 and legislative session Dr mcord I don't know how familiar you are with with this but I'm thinking maybe Mrs humph might be for the person that knows the most about it would you be willing to to share a little bit about it so uh yeah there's a it's quite a process and I actually really enjoy it because it's seen democracy and action so we submit these items and I I did look it up today because I was I was I couldn't quite remember so we can submit our five top priorities and I've picked out six um and also two items for consideration I after reading through the agenda didn't have additional items that I could think of for consideration but that's why we have it on for discussion so we discuss it submit it as a a board and then that goes into asba they put together a legislative committee they meet and work on it and come up with a draft and then that goes to the delegate assembly um which is definitely can take several hours to go through all the items sometimes they just do they they've kind of gone to just doing the items that are new or changed to make it a shorter process and it's basically the same same agenda each year with a few exceptions a lot there's a lot of similar items but it does change from year to year um on what we're trying to accomplish sometimes we get some of those items um passed um there was one a few years ago about um executive sessions and there was not an exception to be able to have an except an executive session on uh school safety plans and and safety in buildings and so that was on the legislative agenda for a short time but then the bill was passed um that we were able to remove that from our agenda and and in the process of what you've seen go on do they pretty much um take it by kind of like I don't want to say vote but if you know U 75% of the school board associations or school boards in the state want one or two or three do they go with that do they go with kind of majority um yes it's it definitely can be a slim majority but it is definitely um we go through those items and they are voted on at the delegate assembly and sometimes it has been as narrow as one vote yeah I I've been to a delegate assembly but it was a number of years ago so I I needed you to refresh my my own personal memory well I I think it's always um for me I enjoy going and there's definitely differences of opinion I just one that um I didn't put it as a priority this time but it's it's one of the first ones it's um improve outcomes for all students and I so um I was reading through at the beginning of the delegate assembly and I was just kind of like talk you know like kind of talking to myself but the person next to me I'm like oh my gosh I think we could all agree that students should be 18 years old before we allow them to drop out of high school that you know they should have a be more mature and and the lady next to like well why would you want to make him mistake so there are definitely differences of opinion cuz I was like oh my goodness I had no idea somebody would feel that way that you should allow 16 and 17 year olds to jump to drop out of high school but the bottom the bottom line on on this is basically what the Schoolboard Association does with this information is they then take it to the legislature and advocate for passage of what the school boards in the state of Arizona would like to see as priorities yes and they use it to um so the uh government Al relations I think it's just one person now Chris cman uses this as a guide in how asba responds to legislation that's put forward or in trying to encourage legislation so um it is basically the you know their guide to to make decisions on in the individual bills and things that come forward and I know there's been some inner turmoil going on at the at the Arizona School Board assciation but Chris cman has been a steadfast person throughout it and I think um those issues are being worked through they're now looking for a new executive director and have a I think a great process in place they've got a good search firm and um my understanding of the timeline is August or September they'll have a new executive director and and Chris has been a teacher um I think he was aea president at one point in time when his mother was aea president but he was he was very involved in in in the state for a long time so he's moved his way I don't know that he's been he had taught for a while but I may be wrong on that but he's been in governmental relations not quite as long he's at least probably 10 years a good 10 years I think prior to that he worked for aea maybe think I don't know it was his I think it was his mother Penny Codman that was oh that's his mom big on and U she maybe that's where I got confused of Public Instruction so maybe that's how you relate it so would you um like to go through these and you um we can Mr Thompson do you have do you have any questions about the process of this or any no I I don't think I do um if there are if if Miss humph has you know her top five or six that she'd like to just point out then well maybe those align with ours and we can just move on but okay I mean I do think there are a lot of really good um points in here so it was very hard for me to pick I picked six um top items that I thought were things that might be priorities for next legislative session so the the first did you rank them or did you just pick them no I just put a circle around them um so um under adequately and equitably fund School District schol schools um it's the it's towards the end replace current year funding with a system that provides districts appropriate stable annual budgeting ability and Technical reliability I thought that's pretty important I mean I know we're doing a great job with current year funding but one of the reasons that we have to do budget revisions um throughout the year is because you know our changing student counts changes our budget and and we're always trying to predict what our enrollment will be at the end of the year so it it is a problematic issue but thank you Mrs bats for dealing with it so well and and my other one on that under that category was give all districts the authority to Prov to provide affordable housing options to faculty and staff that's been a a big thing in rural communities and they can do it but in uh suburban and urban settings we're not allowed to do that that some districts have started to provide that through some um work with nonprofits but I think uh you know if we want our teachers to live in our community that might be an option we would like to explore Mr Thompson just for your information and you may already know this but up until how many years ago we it wasn't that long ago we had we did not have current year funding we had the we were always a year behind so we yeah so we waited till the 100th day um which you can answer this made it easier in some ways and harder in other ways correct well there's a lot of predict there's a lot more predictability when you know what your budget is based upon the prior your student counts because then you you know what it is yep yeah so those those were two of my priorities the another one under preserve and strengthen local control is um it's the middle one on the second column oppose any legislation that intends to lessen or curtail the legal authority of locally elected School boards including their authority to approve curriculum um we have seen bills in the legislative session where the legislators want to and they do pass a number of these they want to to put some curriculum into place um just a couple examples Sandra Day oconor Day we have to spend some time teaching about Civics um those kinds of things so um we want to keep local control and have school boards making that decision so I felt that was a priority and my last two were under require public accountability for taxpayer dollars spent on education um and these two were established financial and academic transparency for all institutions and individuals that accept public funds enforce Financial requirements and seek recovery of improperly received and or expended funds by individuals Charter and public schools private schools and organizations and the second one was require comparative classroom spending audits for school districts and all other institutions that accept public funds and Define classroom spending as both instructional spending and student support spending so thought those were kind of my top priorities oh I have one more sorry um and I did Mark under Federal advocacy advocate for full funding of the individuals with disabilities Education Act Ida so those were kind of the priorities that I picked out for the next legislative session but I'm certainly open I felt that there were many good things on the um political agenda that we could choose different ones if if we want to come to some agreement well I definitely am for the ability for us as a board in Gilbert and any board anywhere else is to be determined what is good for our community not somebody at the state deciding what's good for everybody I think that's very important and it is that way now so this would be changing it yeah I mean it's it's just working to keep that because the legisl every year um seems to want to have more say about what we're teaching and what our curriculum is and and it's fine if they want to come up with approved ones if people want to choose them as long as they're not something that we have to do yeah I mean we do have the the the academic standards approved by the State Board of Education and it's just leaving to us how we want to standards so that's Mr so thank you so I I think the only one that you mentioned well there's a couple that you mentioned I I didn't pick out a a top five and so I'll just go off the ones that you okay that you highlighted which are fine um I think the only ones that I would have questions about would be the I labeled it uh Miss Humphrey's 2 which one give all districts the authority to provide affordable housing options to faculty and staff um and I know that's not for us to figure out here but I I guess my my questions would be logistically how do you make that happen um and then it just seems like uh a little bit of a of a slippery slope situation where okay so then we're going to have if we can do that then our fire department's going to say that we need to give firefighters affordable housing and our police officers is going to say we need to give police officers affordable housing and our nurses going to say we need to give nurses pretty soon everybody's on this list of eligible or required to be given affordable housing and I just don't think that that's sustainable and I think it's um overstepping the bounds of of our charge uh in regards to um academics and then the only other one that I I uh that I just want to comment on is um under the public accountability section um I repeal any program that gives public funds to private schools vouchers the esa accounts priv school sub subsidies School tuition the only thing I'll say about this is I don't think this is going anywhere and so what I would what I would perhaps recommend to the asba is finding ways to work with these programs instead of spending resources fighting against them let's spend those resources finding ways to work with them that will actually benefit the public schools rather than create create animosity between the esa folks and the public school folks those are and those are kind of the only two well I I didn't choose that as a priority because I I felt that um as you say right now it's not um it's not going anywhere and I knew that was one you would disagree with me on so uh but I thought the acade financial and academic transparency and the required comparative classroom spending I would agree with you on that too I I I mean as much as I would like to see it it go away personally it's not going to happen but I think they need to be held accountable just in the same way we are sure because it's all of our public money and and they don't have to um do jump through all the Hoops that we do and I think that you know we see that every month you know we have to be so careful and and how we spend money and I think it should be everywhere that M public money goes too yeah so understand so yeah I didn't choose that one because I knew that you and I would disagree on it so I chose a different priority okay to disagree and we can disagree on it but we have to be realistic about what's going to happen too so let's work on what you know what we maybe can but I chose six so if there's one um or two you want to leave off we can choose up to five um and also we can add something new if we want but I just didn't have any I thought things had been very carefully covered in what is currently here so and we don't have to submit five right we could just submit yeah we could submit less yeah so if we disagree on on uh so housing on the housing and on the esa then I if if there's something that we formally submit um you know I'm I'm I'm fine with the other four okay so you're fine with replace current year funding with a system that provides appropriate stable funding so we can we can submit that yeah and then the the oppose any legislation that intends to lessen or curtail the legal authority of locally elected School boards including their authority to approve curriculum You' said this is the one that's already in place and we don't want to get we don't want it to be to change so um so a question about that what do you do if there's a school district that wants to a school board that wants to approve something that is um that is in not on a state approved list not on a state approved list thank you so um first there is a lot of oversight um because we have the the Arizona um academic standards so that's what we are required to teach and that's what the stand standardized testing is on um and so if they choose to teach other things besides the academic standards um is my understanding that the more you conform to making sure you teach those standards well the better you do on your your state stand testing I think your question though is more along the lines it wouldn't be deviating from the standards it would be deviating from a program am I Mr Ryan do we do we have any any leeway with like supplemental programs I know not for the big ones but is do we have leeway with in terms of you know a a a uh like a you know something a remedial program that would go along with it that we we feel would we could use more than what what that whatever we approve or adopt do we have some leeway with that where we could yeah so we do we already have that a little bit yeah we we have leeway also I would say um what I've watched with just reading the news and around the state about different school boards is when school boards start making decisions that uh are not what the community wants you'll see that upheaval and um Dr ogal Who used to be the executive director of asba always stated that the commun soon or later the community gets what what it wants so I think that's a part of the accountability factor in being a Schoolboard member is that um you always have to be connected with the community and understand what their wants are and trying to work to advocate for the students with the community and with the school district and making sure that students and their best interests always come first I would like to to just add if we can add another one not necessarily our top priority but just as a support and this is a personal issue for me is the one about Arizona Rural and remote schools having been in a rural and remote school and seeing the difference between what we have here in Gilbert Just technologically and you know the what's it called the um infrastructure the wiring and all of that you know we are at a greater Advantage than small districts and there's many rural districts and I would like to just say that you know as a as a board I would like to say that we support equality or whatever the word you want to use for the those some of those smaller districts that don't so don't always went about investing in just Arizona Rural and remote schools you know just just that we support their their you know that they are able to um have some of the same things that we have in in the Phoenix area Tucson area and when you think about it there's a lot a lot of rur rural schools in Arizona that don't always have that and you know their kids have to get the same scores on testing that ours here you know yeah so I would just like to say as a as a board that we support that it doesn't affect us but it you know I mean it affects our whole state m yeah absolutely so um that could be the whatever just an addendum or a an add-on or whatever honorable mention yeah um we as a board we as a board support the only thing I would say about the affordable housing option I I understand that you know and I I feel that too there are um this is already allowed in rural districts and there just needs to be a minor change in the law that allows it in urban and Suburban districts and there are already districts who are doing this so it's kind of do and it's it's just to allow us the opportunity to look at I think it would be something valuable to look at um you know we have declining enrollment if we ever had to close a school would we want to repurpose that school as affordable housing I don't know if that's an option it's just something we can again having lived that for a while too you have to it's almost it's extremely hard to try to do something like that I I think this is is a supportive wording but you know it's like you said that that you have to they have to come up with a way to partner with somebody it's not going to be taking School District money you you know that's not what it's meant for but we can't take money from our kids but we might be able to partner different I mean we you know yeah so if if that one is not what what would be the ones that you would be willing to put forward so on that one real quick it's a little different reasoning for why it's allowed in rural rural areas and not it's not because I mean here I I assume if it were to be done here I assume it would be because the house prices are expensive to live yes in rural areas I think the the the primary reason for this being allowed or being uh utilized is because it's just hard to get people qualified people to want to live in rural live and teach in rural areas and yeah it's more of an incentive to get people to go um whereas in the uh in our area in in urban areas there I I I think it's just anyway um well I think it's I think it's it would be for a different purpose and then you're putting you're putting a a tremendous burden on either either these organizations if there are organizations out there that will fully fund you know whatever whatever the the affordable means to them um or you're putting it on the backs of taxpayers or you're putting it putting the burden on um on individuals involved in real estate and being mandated to maybe rent to someone rent to a teacher or a faculty member at a lower rate than you could somebody else which I think opens up a whole new can of worms because now you're going to get people not wanting to rent or sell to to teachers because they're mandated to give some discount or something like that so I just that's what I mean when I say I just don't think it's it's it's feasible and I think it creates a lot more issues than it than it solves um if go ahead I I think it almost needs to be something that is done a little bit more research on before it's presented if you know what I mean they're just working to change the law so we can do that that's the point is that there's no option for us to do this without a change in the law and California I think does it I like San Francisco and some of those areas that are so expens because their laws are different but and because it's it's extremely expensive to there that's that's the challenge um you know you get a new teacher out of college coming to Gilbert and the rents are very expensive they can't necessarily live in Gilbert yeah and and they may and you know if gas becomes more expensive it may be hard for them to commute so for us it's also a competitive challenge yeah um just as with rural districts but if you don't want to put that one on um I'm fine with that if I was going to add anything to to it I would I would add um under the uh adequately and equitably fund school district schools on the right hand side the third bullet down eliminate unfunded mandates and administrative burdens I think that would be oh I like that one quite helpful yeah that that's definitely something that they worked on and I will say asba when when laws are in the works they try to address those as they come up in um laws so if you want to put that one on that's that's fine and we get that that happens a couple of times I think every legislative session on funded mandates the only other thing I would say would be more of a suggestion to the asba when when navigating these Waters is there's a lot of references in here to maximize State funding to to fully fund um fully restore uh they they mentioned things like before and after I would like the asba to be more specific I I when they say maximize State funding I mean surely they don't mean just give us a blank check and let us do what we want but but have the asba or or encourage the asba to say okay what what does macate funding mean what does fully fund mean because I think it's different depending on who you ask that that aide is going to be different and so making it instead of making it this abstract idea of fully funding or maximizing let's come up with some hard numbers Bonnie could help she's good at numbers so in the top it does say at least to the National medium for puple funding and in a recent um I believe it's m NPR I was listening to we are 49th in the nation for student funding and the median would be about5 ,000 per student we're about $110,000 per student overall so it does it does say that so it gives us kind of a goal national median per pupil funding okay so um but anyway uh I I guess I just want us to to pick up to five that we all agree on that we can forward Dr mcord do you mind going through them again and then make sure we've got them all okay um did we get rid of the first one which no it said established Financial academic transparency for all institution and individuals no we didn't it so we kept that one yeah we kept that one okay oh I would I would say get rid of that too which one that one the you're talking about under required public accountability right yeah um oh sorry no no no no no no no no that's a key okay okay sorry and what about the second one under there we require comparative classroom spending audits which one is that's on the back page public sorry she starting with the end ones but that's okay trying to confuse me here it's all right doesn't take much uh require comparative classroom spending audits for school district and all other institutions that accept public funds and Define classroom spending as both instructional spending and student support spending can you break that one down a little bit what is that okay so there's um when you think about the uh auditor General's report there's classroom spending and that is the teacher in the classroom the materials in the classroom um the curriculum but it doesn't include um the pair professionals uh the student supports that we provide so um when they put us up to I can't remember what is our number for classroom spending now now that they've put the two together we're much higher I think it's like 73% in the classroom so the student supports of like having a resource teacher that those students can go out and work on their reading with that is considered student support so when you combine those two together it shows I think it shows a much more true picture of what we're actually doing to support our students and um also gives us a higher percentage on dollar spent in the classroom Librarians I think also would be considered student support so who performs those audits um the auditor general the state auditor general so would would would would that person like send people into classrooms to perform these audits or how would these audits be performed um I don't I don't know the specifics of that Mrs Betts do you know the specifics of how the auditor general I mean I I'm sure we fill out some paperwork and they take that paperwork and look at it and determine how our spending in those different categories so my interpretation of that is since it's under adequately and equitably fund district schools um I'm assuming that they're talking about having the comparative data for all public schools to include Charter Schools right now they are not participating in that but all the data is on the annual financial report so um right now the auditor general goes through the annual Financial reports submitted by school districts and determine the categories to create that comparative report but it's only for districts at this point in time [Music] okay so on this first one um establish financial and academic transparency for all institutions and individuals that accept public funds I think that's great I would take off the second sentence I would submit our do our submit without the without requiring without the threat part of the enforcing Financial requirements and seek recovery uh they do that for school districts too we've um when they reinterpreted our minutes we had to pay the the state back some money a few years ago it wasn't it wasn't that we were misspending but we had one way of interpreting how we were spending our classroom minutes and they did an audit with a different interpretation and then we had to repay the school district it was before misss okay I just assume these are this is kind of targeting the the esa crowd because that's what this the the bulk of this section is geared towards is um I I I don't think it necessarily targets Esa it's asking for them to have the same level of accountability that we do but um that particular year uh Jeff Gad was our CFO and um there were a number of districts that they audited and their interpretation of how you could spend your classroom minutes was different and there were a number of districts that had to repay the state uh based on those audits gotcha and and again I don't think it was anything that we did that was incorrect but they did changed their interpretation we thought we were okay and then they changed their interpretation so we we had to pay a a significant amount of money back to the state um so you know we're held accountable very accountable and we just want other people who receive public funds to have the same level accountability that we do in District Public Schools gotcha okay so it's so we got let me do a r total real quick so under required public accountability the first bullet and the third bullet are okay okay yes that's one and two and then the third one well I think another one you had there was advocate for full funding of individuals disability yes that was that was one I had added mhm the for the idea which is the special education okay that was Federal advocacy yes is that right yes yep we good with that yes so it's three and then I I think we the front page or no I think we're all in agreement on the um under preserve and strength and local control I think Mr Thompson agreed that we oppose any legislation that intends to lessen or cail the legal Authority yeah were you in favor of that one mhm okay so there's another one okay and then um there were two more and I I didn't get a marked because I didn't uh I couldn't find them the other two that you had mentioned were under the adequately and equitably fund replace current year funding with a system that provides District appropriate stable ant yes I that one but you also mentioned the one about um unfunded mandates I think it was yeah correct yes where is that that's in the same column yep third bullet down Elin unfunded mandates yeah yeah so if you want to uh I mean we could add that one I I do think current year funding I mean we wouldn't have to be up and down and doing these budget revisions I mean we might still do that but just having a more stable um Source um not trying to predict what we're going to have at the end of the year before we get there um so if if we can only submit five yeah and and The Preserve and strengthen local control that you mentioned oppose any legislation since that's not since that's already in effect we just don't yeah we just don't want it to change maybe we make that one an honorable Me Maybe make that one an honorable mention like like uh uh well maybe we could put in this one of kind of a new thing just because we can put in two that are um new so let's put out that in as one of the new ones even though it's not really new we'll just put it in there and and then that will give us um more space so so we do want to eliminate the unfunded mandates and the one on replace current year funding and that takes us to how many Mr mord I that brings us to one two three four five and then the other one is six okay and we're still okay with that we didn't get the um supporting the rural schools techology doesn't need to be if it would could be would we would like to say what we we support it but it it doesn't matter I I just would personally like to do that oh yes but it does not have to be one of our priorities okay okay well so that gives us 5 + one and then there's supposed to be a rationale so um maybe um I could write up the rationale get the list from you because I haven't kept strict track write up the rationale and that could be sent out and everybody could just let Dr McCord know whether they agree with that rationale I'll try and capture our thoughts yeah I like that good okay all right thank you anything else on the 24 political agenda all right let's move to 2 2.02 FY 2024 budget revision number two only number two go ahead Mrs oh well nope I'll turn it over to Mrs Betts um good evening I'm very happy to bring up Miss Jackie Matan the Director of Finance as well as Miss Lauren torsa the budget manager and the two of them will happily provide the presentation to all of you I don't [Music] see good evening uh we are here to present the FY 2024 revised budget number two oh you want to do the click for me sure so tonight's report will include student counts a review of student counts uh the FY 2024 revised number two M budget unrestricted capital budget and other funds first we'll review the FY 23 to 24 student counts so you can see uh there was um a slight decrease in a in uh inperson ADM if you want to at the animation so in the um adopted column FY 2024 adopted that was an estimated ADM amount uh we received the final uh student counts for the revised number one but you can see that we have decreased slightly this graph shows the ADM comparison from FY 2019 to FY 25 projection the fy2 uh 25 projection 24 projection was 31187 and the revised number two now is 3,915 you can see that we have we're projecting uh 1,200 students fewer in 25 okay good evening um I'm going to go ahead and talk about the um revised ml budget capacity for this second revision um similar graphic up here um with one additional column that compares the FY 2024 adopted budget to revision number two just to give some clarity on kind of where the changes have happened um I also have a circle so this is um weighted student count up here at the top um we did increase in weighted student count from adopted to revision two however um from revision 1 to revision two we did drop off a little bit um and um kind of in the same vein our Revenue control liit did also decrease slightly as well um other things to note um our big I guess jump is from budget balance carry forward if you'll recall from the revision number one presentation um that is due to the encumbrance period um when we do a proposed and then adopted budget we're just kind of estimating what that carry forward is going to be um we finalized that with revision one which is why you don't see a change from 1 to two that is it um you go back I'm I'm going to pull a Bonnie my color commentating um just wanted to point out also in the adopted budget we did recommend and you approved a transfer of daa additional District uh District assistance to m in revised 1 and two that transfer went away so you can see that that that is a slight change and then you'll see that on the capital slide as well and so that's because with careful management we did not need that money correct okay thank you this is the unrestricted Capital uh budget capacity so again um same layout so we just wanted to show you that there was a a very small increase in the daa uh from adopted to revise number two and that was again due to to the final student counts uh very small textbook allocation decrease a fewer high school students uh that's about $85 per per student the onetime state aid was estimated at adoption uh and then finalized in one and two so you can see a $1,000 uh difference there the transfer again to uh from daa to m is no longer there so that was an increase and then the budget balance carry forward again as as Lauren uh said the adoption is always a um an estimate so by the time we revised uh the first time and now this number hasn't changed uh that is based on our final spend in 2023 and interest earned again was an estimate for adoption and we have the final numbers from prior year 424 so there's an increase there overall increase from adoption is about2 and a half million dollars sorry couldn't help myself you were all talking about current year funding versus um prior year funding just to clarify with District additional assistance it is prior year funding so just to make that clear so it just adds to some of the confusion because there's inconsistencies with two of our major budgets um in the school district so just to make sure that you're all aware that's why the changes are not as significant okay thanks okay and then finally I'm just going to talk about some other funds of note um so classroom site fund and instructional Improvement um no change from revised one to revised to um but from adopted into the revisions um those changes are due to budget balance carry forward and in the case of instructional Improvement um there was a second payment that was received after the budget was proposed and then adopted so that is factored into the revisions um state and federal grants has kind of changed um from adopted to revision one and then revision two um due to the close out of Prior year grants what those carry forward numbers um actually ended up settling as as well as additional um allocations for fy4 final allocations um other cash funds and Career and Technical education just some minor movement between adopted and the two revisions um again due to kind of the settling of FY 23 um [Music] financials and we do have uh the adopt or the revised number two as an action item we will need your signatures this evening are there any questions no but thank you for explaining so well it's complicated especially reminding us that daa is prior year based on prior year funding and um our maintenance an operation is current year funding so yes somehow I'd love to see that simplified by the legislature it would probably mean less headaches for you ladies okay any any thank you very much all right 2.03 review and discussion of governing board Pro statement for the 15% M override budget continuation ballot question on November 5th 2024 Dr McCord thank you madam president governing board members um I think couple weeks ago um Miss Betts put in our Friday memo a cop copy of this uh revised statement and we had added um we added a bullet point and that was uh maintaining programmatic Choice uh creating Future Ready graduates uh we also just sharpened up the amount from 35.8 million to 36 million uh but other than that that has remained the same I haven't heard anything back from anybody in terms of any type of thoughts or changes I don't know if Miss Betts has but I don't believe so so this is um here for your discussion if there's anything else you want to do we do have it later for final approval um but this is what we'll present to you tonight uh for your discussion this is basically what we have done in in the past correct correct I think we worked on it quite a bit I think we did yeah I don't the only thing that I I feel a little concerned about is using maintaining four times so I have two suggestions um I've looked up some words in the thesaurus um and a variety of them to see if some of them might work also um so I'll share those words with you and then I'll I'll give you my other suggestion for uh just um changing it slightly and and see what your thoughts are so uh these are some of the words that I've looked up and I I would say not all of them would be a good fit but they were under um they were Synonyms for maintain uh retain continue keep preserve provide protect sustain guard Advance persevere cultivate renew and uphold um so I don't know if any of those you know we worked really hard last time we had retaining upholding and continuing um so we were using three different words and I just don't I wanted to get your thoughts I I think when you have if you're when you're have when you have something like this which is basically a legal document you should keep the language the same I think if you're you're writing the the novel to win the Nobel Prize then that's when you you you want to you don't want to use the same the same word all the time because I think it could get confusing if anybody reads it I you know they they may or may not so I think I would rather stick with just the same word your thoughts Mr Thompson I I'd agree with that okay I like I I I think it looks great as written okay so I was going to offer another option and that is if we just put maintaining up in the the sentence at the beginning of the paragraph So This is this the very first paragraph uh no in and just into this first line This budget override continuation will directly benefit our students and families by maintaining and then you can put competitive salaries are you on the first page uh yes yes I'm on the pr letter sorry okay I'm on the pro letter all right I I was still looking at the first page okay sorry I'm on the pr letter just working um and so if we put maintain if we put benefit our students and families by maintaining then we can put the bullet points competitive salaries to ensure high quality education Professionals in classrooms campus safety and security pro programmatic choice creating Future Ready graduates and that is a mouthful uh class sizes and allocation to class size reduction so we're saying the same thing we still have the word maintaining there it's just not so you're putting maintaining in a different place I'm putting it at the end of the sentence and then the the colon so it's only one time it's only one time in four times I don't have a problem with that so reason that's I I think it just reads better um and I'm we're an education Institute I I do think our writing should be sharp so those are my thoughts and if you guys are willing to accept that then I think that that would be a good um youing our writing wasn't sharp before it's sharp I just want you to remember you wrote it I did but you you drafted it doesn't want to maintain it she doesn't want to maintain it I like editing other continue to edit this or P there yes that's right okay so I will so if we're all uh okay with that when we come up to the um approval on the action item side uh we'll just make sure we highlight that change okay okay that sounds great okay we will adjourn the work study and move to our brief board business meeting calling it to order um and I'll ask for Mrs Wilson to do the roll call please Mr Chad Thompson here michila ugti here miss Jill Humphrey here miss Ronda paig and Miss Lorie wood are not present Madame President you have a quorum thank you Mrs Wilson and I would like to reiterate what what Mrs Wilson just said we do have a quorum as long as we have three members we can conduct all of our business in the same way okay consent agenda items uh do I hear a motion to approve the consent agenda items as presented um I move to approve the consent agenda items except for uh item 5.0 three I wanted to remove that for a question but then we can go ahead and approve the rest and I'll ask my question and then we can approve that one okay there a second second so it's been moved and seconded that we approve um all with the exception of 5.02 5.03 three sorry um base rates okay 20 24 25 base rate schedules but all the others um and we don't discuss sent agenda items at this point because we have been passed um so all those in favor of approving the consent agenda items as presented with the exception of 5.03 which is being taken off to discuss please signify by saying I I I so on a vote to 3 to Z it's been approved so let's move to 5.03 2425 base rate schedules do I hear a motion to approve that so I mve to approve the 2425 base rate schedules thank you Mrs humph second second thank you Mr Thompson it's been moved and seconded and Mrs Humphrey since you asked for it to be removed okay it just um I had a question on this one because it was it was showing a 1% increase and I was a little confused about what that meant and so I would like Mrs Betts to come up and explain I got it for you right here so when we put these base rates together we add 1% to them because they are the base salary rates uh each year in order to stay competitive with uh our beginning salaries this does not reflect uh a 3% increase that all of our other employees receive so you don't Leap Frog people as you continue to build your salary schedules throughout your okay so just to clarify so our incoming employees get a one there's a 1% increase to the new salaries and there's a 2% increase to everyone else correct and and they would not know that that's a 1% because they've never been here so we just keep increasing the base but not as much as we keep increasing all other employees in order to stay competitive but not to LeapFrog other employees yes and and I appreciate that because that was um something we struggled with at a time while I was on the board and it took a a good while to correct it and I'm glad that it's no longer happening so that was just a clarification to me and I think it was really important for everyone to understand that so thank you very much Dr McCord for answering my question any other discussion hearing none I'll call for the vote all those in favor of 2023 excuse me 20242 base rate schedule as presented please signify by saying I I I so on a 30 vote it has been approve approved we'll now move to action items 6.01 of fiscal year 2024 budget revision number two which is what we just discussed um do I hear a motion I move that we approve 6.01 thank you very much Mr Thompson do second second thank thank you Mrs humph discussion do you want to say anything about it Dr mcord no I think it's all been said okay well any other I just really appreciate the hard work that goes into our budget every time we talk about it a lot but that's because we're trying to spend wisely and carefully and support our students so thank you for all that hard work and and I would I would appreciate also the fact that you have it in a in a you do a presentation in a way that the lay person can understand it and you know that often times that doesn't happen so that's very much appreciated anything else okay all those in favor please signify by saying I I I I opposed okay so on 30 vote it passes and we'll move to 6.02 intergovernmental agreement IGA between the Maricopa County school superintendent and Gilbert Public Schools Dr McCord oh do I hear a motion so moved thank you Mrs humre and I'll second it not that I'm trying to keep away from you but I didn't know if you wanted to have to second everyone that was my favorite one oh I'm sorry Dr mcord thank you the purpose of the IG is for the mar Copa County superintendent's office and GPS to assist one another in the processes and expectations of school district elections within May cop County the IG defines and outlines each party's individual respons possibility to the other as means to support and navigate duties throughout the election process the IGA includes the cost per ballot question as follows election year 24 cost shall not exceed $750 per ballot question uh 2025 cost shall not exceed $11,000 per ballot question and 2026 the cost shall not exceed 12250 per ballot question the cost per ballot question in the past was around $500 per ballot question the IG will become effective upon approval by the Maricopa County Board of Supervisors and Will May remain in effect through December 31st 2026 unless decided otherwise by either party and this is a legal requirement correct it is something that um I mean we don't have to do any of this because it's an IGA but like it was stated is something that um will benefit both parties as we move move through any kind of election process that involves Mar County otherwise we would have to do it on our own and it's not going to be fun they would bur they would bear the burden as well as we would as individuals so any other well I so I did have a question because when I read this it took me a while to understand this cuz I was like $750 per ballot it's per ballot item so it's basically about $2,100 for the three B items that we have this time correct yeah so I just want to clarify that cuz I was confused at first then I two for the two because they have the property in there as one okay that's so it's just two items okay so it's just like uh for $1,500 that we're paying the county to provide the service of preparing the ballots and everything for us which is really honestly not a huge cost okay any other okay all those in favor of approving the inter intergovernmental agreement between Maricopa County school superintendent and Gilbert Public Schools please signify by saying I I I so on a vote of three to zero it passes 6.03 to dis consider discuss amend if desired and if deemed advisable to adopt a resolution approving the governing board's argument in support of the special maintenance and operation budget override election do I hear a motion so moved thank you Mrs srey second second thank you Mr Thompson Dr McCord thank you madam president governing board member as discussed in our previous uh discussion here at our work study um we looked at the pro State Pro statement exhibit A2 this draft and uh we had made some changes uh to this document and then during discussion there were some other changes made uh so essentially the biggest change made by the governing board or suggestion for approval was it'll State this the budget override continuation will directly benefit our students and families by maintaining competitive salaries to ensure highly qualified education professionals and classrooms campus Safety and Security programmatic Choice creating Future Ready graduates and the last bullet would be class sizes and allocation to class size reduction and again the the costs change from 3 35.8 million to 36 million thank you discussion in one of these versions I think it was exhibit A2 the draft right the last bullet maintaining class sizes and allocations is a sub bullet to maintaining programma uh Choice creating future R is that no I think it just got moved it just got moved over so that'll it'll just be four bullets okay got it correct thank you anything else okay hearing none I will call for the vote all those in favor please signify by saying I I I so on a vote of 3 to Z it's approved 6.04 entity profile changes with the Arizona Department of Education ad Gilbert Global Academy and this is something that we've had as a a information on more than one time on an agenda do I hear a motion to approve move that we uh approve 6.04 thank you Mr Thompson second second thank you Mrs humre Dr McCord this is just for uh to ensure everybody understand Gilbert Global Academy is becoming a districtwide program and will be governed by the instructional time model approved on April 23rd 2024 we are recommending the closure of Gilbert Global Academy as its own entity and recommending the online learning becoming an integrated program at each Gilbert public school campus which was outlined in those other two uh hearings thank you questions concerns comments so we may have discussed this before and if we did and I'm just forgetting forgive me what does this mean for uh the staff the administration and staff that are currently involved in global Academy nothing nothing different for them this is merely um a move to ensure that Global Academy is no longer a standalone school but yet those students that attend that especially those that are graduating uh are placed back in their uh home campus so we'll still provide education for them for their online classes but their graduation rate will be placed at each of those individual schools okay does that make sense yeah it does but we'll still be providing the same Services we'll still we'll still need administrators we'll still need the staff we'll still need the support and like any school any any program that we have each year we look at it and uh we either increase their need at their campus or we decrease it based on what the enrollment looks like gotcha thank you okay anything else hearing none I will call for the vote all those in favor of entity profile changes with the Department of Education and Gilbert Global Academy please signify by saying I I so on a 30 vote we have passed that we will now move to the adjournment of brief board business meeting and Dr mcord our next board meeting will be on June 11th correct that is correct right we have a lot a busy month with graduations y brief board meeting like tonight yeah graduations and borates and end of school activities that are going on yes it's a busy month okay do I hear a motion to prove the to add I'll do that I say I move to I move that we adjourn Mrs second thank you all those in favor please signify by saying I I I thank you very much and thank you for anybody that's been watching us thank you guys all right good discussion if you would email me the ones that we decided to keep and then I

good evening I have 5:30 so I will call the uh Board of Education regular meeting for May roll call all administrators and board members are present remind everyone that we are a character ccil Corporation and the full of respect is being highlighted this evening so this time I would like everyone to join me in the Pledge of [Music] Allegiance pledge allegiance to the flag of the United States of America the Republic for it stands one nation under godible with liy and justice for all I have to say that was the best pledge all right the first item on the agenda is Spotlight on Excellence all right good evening everyone um our Spotlight on Excellence this month kind of covers our entire Corporation so something new that we did this year is we wanted every student student in the corporation to be involved in a service project our motto is enter to learn go forth to serve so it was a nice challenge to kind of put out to our administrators and they took it to their leadership teams and they delivered so every Crawfordville student every building every class every student had the opportunity to be in a service project for our community near and abroad so wison actually Heidi since you're here you want to go ahead and share I prise so um so we decorated some Valentine's Day cards for the nursing home um we had some students paint um some students actually wrote So Co here um actually wrote like a we love you to the nursing homes and so they were able to you know work on their OT and their writing skills and then Mr brought some examples to some of the doin cards look like this as they painted and then we um went actually my children and I went around to the nursing home to pass them out to the nursing home and it was a great time for them to be in the community so and I have one little girl she's going to show up she just got cine so she might walk in here a little bit too Colton thank you for doing that very nice all right excellent here have some pictures yeah and this presentation was put together by the middle school digital arts class so yeah la H principles I know you weren't prepared but since you're here yeah so um as we had done a little bit of a project I started with Mrs Cheney reading a story about um families and how you get together and support each other during holidays and different H and there was a student who asked a question of what happens if you don't have family there and that led to what could we do for those individuals so we had um half of our building made cars for deployed service members and those were sent out and um we had I think it was 170 or 180 some cards that we sent out and then um the other grade level made Christmas banners that were then taken around all the nursing homes to add some Christmas cheer to their environment [Music] photos of the activities thank you [Music] hoes all right hey at Nicholson we did a movie night fundraiser for the saers family um through um student council thank you and then we did a food drive for fish and then we did care packages for soldiers around the holiday time so thank you [Music] um well Hoover we had quite a few um service projects we did a grounds cleanup um in the fall straining out the M The Mulch and uh just making Hoover look nice um we did a food drive during Red Ribbon Week um student council um had a movie night to make a donation to Riley Hospital uh and we had a blood drive um and we also um did building W cards for Wellbrook um and then just recently it didn't make it onto the slideshow that our student council um had a student council Carnival and raised $1,500 for the Mary L Middle School do a lot um so and these aren't even all of them but our team does an amazing job incorporating all the students and so that they can U learn how to help other people and some of the ones that I'm really proud of that we did this year we collected bottle caps from Gatorade bottles water bottles and they actually turned those bottle caps in the were called buddy benches and uh the family who supports that particular Foundation is to um basically give kids a buddy someone who they can count on someone that they can depend on um because their son lost their or took his own life and so uh we were excited to be able to support that family and it was a really really neat uh ceremony to came and dedicated VES to our students we raised enough or we've collected enough fott caps for two benches which was awesome uh we have done a lot this year with um also for Riley they did the tab collection uh I've never seen so many pop tabs in my life these kids they they go all in on what they're doing and we also have a lot of fun with our teach teachers they always want to do um silly things to our teachers so we've kissed llamas this year and uh we had a crazy teacher dress up where students nominated and voted for their favorite teachers and they had a fashion show and that raised money for our individual teacher grants so the 18 would get grants to teachers in our building to do things for our students so and you'll see some of the silly silly pictures of things that we've done so standing and great [Music] pictures a high school so I did not ask the principls to come tonight but we had teacher discussion right before which was very hectic but was kind of nice that you guys all just showed up so um maybe a new tradition um so at the high school nth graders made appreciation notes for service members 10th grade did an animal welfare League fundraiser the 11th grade visited nursing home um and used the jazz band and made some bird feeders so that was interesting exciting the seniors have not yet completed theirs but when they do their um senior March so as they visit the buildings then that afternoon they will have a service project at the high school so helping clean up so um it really was one of these things that we talked about last July of doing initially some people are like oh that's a lot to do but then in general a lot of people realize we're already doing most of these things but I think it was just another effort just we have so many individuals in our community that support our schools to make the effort to provide a little bit of service back out so grateful for all the efforts of our administrators our staff and our students to complete their service projects so that was our Spotlight on excellent all right thank you very much thanks to all the students for doing these projects as well next item is the building princip C so um tonight we have a group of students here they are they are our student ambassadors and they are going to share with you what they do um for Nicholson and our new students and community members so they have a little presentation for you [Music] for hi my name is Berkeley Davis I a second grader at Nicholson Elementary thank you for letting us share about a new program at n the student ambassador program is a new club that started to help students parents and community members feel more welcome and connected to our school hello my name is Michael Newton as a student ambass we receive special training to help build leadership SK we have monthly meetings after to school to help prepare to be an ambassador for our school my name is Clayton CER student ambassador is someone who helps the students on their first day of school we give tours of the building to our new families and answer questions to help our new students feel welcome my name is Jackson Perry I another responsibility of the student is welcome and give tour community members who come and visit our school we take pride in what our school and school and what other good evening my name is Elizabeth my favorite part of being a Nicholson student ambassador is helping and caring for new students and fames being a student ambassador has been my favorite part of [Music] hello my name is I can speak Spanish so so I can help St and fames who who does not who do not speak Eng we we want our all our things you feel included and welcome my name is p thank you for letting us share about our new program if you ever need a to help welcome a group through our school give us a call we want all of our profs with families to feel connected in okay so the neat thing about this is that they each wrote their part and decided what they would share today and what you all needed to know so that is another thank you Jill and Mary shler part of her Outreach kind of work school counselor great job guys [Music] bring it down like memorandums all right next is to approve the previous meeting minutes any addition all in favor there no business to business consider mem the Cal adult resour Academy that is a mouth so um yeah theou that you see there again is between North Montgomery and car what it is for um for Cara and they will be adding a welding certification uh to their program so uh with that already occurring at North through the CT program um so with with that partnership there this will allow us to use the facilities there and the equipment there um to be able to offer um that certification through car so um the development Workforce Department uh offers funding for high demand areas and and needs and and Welding is one of those so Kathy ADV does a great job of finding those those funing opportunities and and then being able to turn that around and offer that to our adult program so um we are currently looking at somewhere between 10 and 15 um that would be taking place with this with be in after hours um as well and um the current CTE um instructor uh you will see on the list down layer for hirers will be the one that will be doing this too so with that I would recommend approval of this uh any discussion why is it under Cara regular CTE so the CT it's the adult program versus the CTE is so we offer their welding programs through CTE but the adult ed is trying to expand their offerings so thanks yes so curent role in the G program or school okay any other discussion I would entertain a motion to approve I Mo approval this second all in favor I next item is to consider a school-based mental health provider Grant this grant is provided by the office of Elementary and secondary education it's a 5year grant it's designed to support schools to ensure we are able to offer Mental Health Services for our students the Grant's focus is on providing staff um to provide counseling therapy and essential resources within the educational setting the primary objective is to ensure that students have access to the necessary resources to support theal health and overall wellbeing we use Esser funding Co money to cover social workers um and some of those type of positions that funding um is ending and so this is our opportunity to not only try to continue to have our Mental Health Providers but also to grow our program so I would recommend the approval of the Grant application any discussion very much motion to approve second all in favor I next item is consider policy 437 Wireless Dev is the first reading not require any actions yeah so the policy you see there um is a required policy that comes out of CER Bill 185 on um basically coming up with a policy that governs the the use of um wireless devices so um this was initially drafted uh with isba with their sample policy and you'll see policy there that it kind of outlines um the the definition um prohibition piece of that um and then there's also some some areas where the rule does not get VI violated so a teacher does still have permission to implement the devices and use them for educational purposes so they still have the flexibility to do that um if it's part of their healthare or um it or 504 um diabetes is a good example some students that used their their devices to to monitor their blood sugar that would also be still okay and and possibility for those students to use that as well so um we are working um with trying to gain some some insight with our our networks too with this being a new policy and um seeing what some others are doing as well so they seem to be navigating the waters similarly um as as we are so I would point out that the word possession in the policy is likely one that will um will get removed so it is not required from legislation um it is really the using that it's not language from legislation so when you throw things like smart watches into the equation and thinking about managing something like that just possession on the classroom becomes a bit of a test so um happy to take any any questions or or thoughts or back as where that stands now and it's position in the classroom not what what I'm passing per is on one strikes that sort of thing so that is our understanding as of now is um basically instructional class instructional but uh there are a couple areas we in teacher discussion we talked about this evening I want to give a little bit more clarity on with the educational purpose um what exactly is the definition of educational purpose and where it's within the school we're not we're not talking about going to like expanding a program like you saw the article about the Connecticut bu school that uses couches that if not I'll forward that to you [Music] rob to just to it locks them it locks them during the day and magnetic to un we're not talking about that we're talking about more H system and honestly a lot of the things that are in place with this are already things that are happening that are part of our student handbooks and stuff I don't know how if it would be better to introduce it kind of stage the phase at end but I I would be strongly favor just phone free phone free school day not have them not even have access during perod how different is is this than what already exists in the I assume it's fairly similar it it is yeah um I mean you know our high school and middle school um operate a little bit differently but as you know you work with the ages of the the students that that changes a little bit there um it does filter into ele a little bit um we've got the watches and devices still showing up it's early second grade things so it is there um but but yeah I would say mainly what what is is here is already kind of what's in place and happening it seems to be working I mean is it happening I think there's an issue of enforcement right so um I was the speaking wheel for a while came on wants to speak this wheel with me thank you um and there was a time when it was kind of like I just sort of throw up your hands honestly like it's just too prevalent um and then the BYO d right your advice allowed for more anyway right people bringing this cell phone uses high school has signally improved in the last two years um it's but it still will vary room to room but I think I can do my labs now in on the two floors and maybe see see one kid with their phone out um and different classrooms will come along this I think will give a little bit of support I think the legislation when it first came out was was going to be really strong and it wented back to something is very similar but we have to have it so that is good but I I do think it is there I the opportunity I actually sub to Kelly Bowlings class and um the students come in and they go put their devices is in a tray um or you see him put them away now did I see probably once slip out of a bucket probably but um texting the Mom it's always the mom right um trying to get the mom to call in sick for so um yes that is there but definitely what you would see at the high school two years ago compared to now it's dramatically improved obviously the middle school has been in a very good place for while but I would you want you know it has improved so maybe you could introduce phone free school at the middle school and then they are their behavior is modified by the time they get to high school I would also not to just RI bandage right off no no phones at all put in the legisl right sorry well we we're smarter than legisl we should be local control local control um so when you say that do you mean not even bringing them into the building I'm thinking of like a 15-year-old who is going to have to arrange a ride for practice at 6 o' but is that we did it all before certainly did we certainly did all there were payon right with bring back pay yeah bring back pay haveon in every room all right any other discussion on the wiress device [Music] prohibition we will move on to the next ad Food Service management company contract R yeah so this is our renewal for U chart Wall's uh food service so um it's been a been a good partnership and and appreciate that partnership Tiana is here with us back there and so looking forward to continuing uh with that partnership so I will note this is our final renewal and then next year we will fill out for bits and and do our Fe process um but for now I would recommend approval of this renewal contract so one thing I notic in there was a 4.8% ra increase um and think about the cost of food the grocery store that's probably very reason yeah so um Amber and I work worked with um work with them on that and again one it's a great partnership it works but um you know pulling the the Consumer Price Index in those areas and is right in the middle so yes okay any other discussion I would point out that's two years in a row our contract does say the Consumer Price Index and it's two years in a row that they've actually come in lower than where they could have pushed by our contract so they have been a very good partner any discussion hearing none I would motion to approve the Food Service management contract I approval second all in favor okay consider resolution for scholarships and awards all right this is a great one with Awards coming up this uh resolution gives us permission to provide students with the funds provided by donors so the 13 scholarships that we will give up this resolution allows us to do that and to create a nice record for Board of accounts recommend approval most very long time but this is new I think last year maybe we was our first year um yeah we bring in Andrew from State B count so he want sub trct every dollar and have a reason to do it so it's a good practice so all right any other discussion approval second all in favor hi hi employe Chop care rates priority uh gold and blue right excellence and achievement and caring um so we have the opportunity through the fssa employer Child Care Grant to provide child care for our employees um so we need to kind of set our rates and our priority our uh Child Care rates would be $225 per week for infants $190 per week for toddlers And $62.50 per week for preschool but due to receiving the fssa employer Child Care Grant it's recommended that our employees um are able to have their first child free um second child would receive a 50% discount third child would receive a 25% discount and the fourth child with not receive a discount so um you know this it does make work easier for our folks to attend so I definitely think this is a very important um with space and with an interest um you do need to set kind of a priority of who gets to fill the spots first I would recommend that first come full-time staff um so that would cover all of our our teachers um our front office staff and those people who work full-time and then second would come part-time staff so AIDS and part-time drivers and some of those things we do have full-time bus drivers that would be in the first group and then third would be administrators um so I think that there are reasons that administrators may be able to make use of other advantages out there um but hopefully we'll this is able to continue continue and we'll do this um these discounts think are very fair and be very well received and this is just an amazing opportunity for us to provide and I think we have we have retained some staff because of this and um one of our new hires with this was able to balance us out with a larger Corporation Indianapolis that you know had different benefits so would recommend that the board approve the rates and the priority for employer child care any discussion do we expect um will the center be for employing children only do we expect that we would at any point open it up if we will below capacity to open it up to the community or is it would be strictly a benefit for in the infant care and the toddler care will have to be employer only and we will be full that's why I wonder I figured or we were staff based on what our expectations would be yes I think um we will see where this world goes um but yes we and then due to certain the regulations and everything we can only offer it to employees currently so um if we expand it to community then different standards there are preschools open yes I just like to offer payroll deduction on this it's a great question um and not discuss that to be to do it I just think it's conversation that's why we have a board so it's just a really um just so smart to thank you for developing this and having this in place because the all of the economic development so much not all so much of the municipal economic development focuses on um employees and the employee base and just this puts the corporation in a strong position to retain and attract I think it's a great thing Heidi and Britney and the Wilson Staff have had a lot of conversation tra it's definitely changing the world of Wilson everything we got going on um but I think that while change is hard they think they've all they've done very great of being like this is an amazing opportunity and adjusting so um a lot of people put a lot of time into it and I agree this is something special that we can do anything else of the motion to approve so move second all in favor okay personel in yes um yeah start uh yeah start with retirement so Shelly Drake um 47 years with cill school and 52 years total of teaching um W yeah so I think as a young principal one of the greatest things I had was that Shelley Drake was the building rep and uh she would come in give me hugs and kind of just so kindly redirect me kind of like she did her High ability students um did she sing to you no but she just turn her head Happ me so um and was always so supportive and but yeah I think so many of our kids come in one of our teachers that we are hiring in the interview asked her you know when did you know you wanted to be a teacher and she mentioned when she had Myer so I think that that's just she been amazing to our school Community she's been an amazing part of our high ability and gifted program um she's just kind woman who has been an amazing teacher and will be missed but it is time for her to you know make a little bit of time for herself so with complete respect uh recommend the board approve her retirement I make a motion to approve second all in favor all all right um yeah let's do b c d e f g h i together so they are resignations um and I recommend the board approve these resignations I move approval second all in favor had so many LS minute ones added in I make sure okay all right a good one here all right right Adam welsher so um our host principal search included uh 25 applications we brought in eight candidates for interviews we had three rounds in our process we had nine host staff members involved five principles Britney Brent Kathy Brown joined us um so we went through the process and the committee um is presenting Adam welchire for the board's consideration he's a member of our communi with Southmont graduate he's been working at North mcgomery High School um he has an elementary teaching license began teaching in sixth grade great yeah I I got them all over the place a good way I think good yeah yeah so he had various roles at the middle school then became assistant principal at the high school he presented himself as a very passionate caring and respectable young man very energetic and positive um he communicated his understanding that he need to listen and accept ideas from staff members well yeah just don't listen to your own thing and that generally works out it's good I've learned under some pretty good people so I uh I'll no one ask questions excellent there yeah see two daughters but they're young yeah permission to go get them I will but Lucy just turned three and we're doing the potty training thing and I think she needs to go more than she does so I'll be right a and then we can go play you guys can come up here you sure all right so have to overstep bals here this is my beautiful wife Jess um this is my cor will you turn around this is my daughter cor she'll be in kindergarten next year can you wave to The Crow and this is my daughter after mentioned daughter Lucy he City you turn around and W these people back here so I am a very humbled blessed man with this opportunity for Jack have to be getting started so I recommend the board OFW Adam welshire is our next post principal I move approval second [Music] I appreciate i v that I would say this so cor see I want you to look at Mr Kent over there his wife is actually who helped Mommy bring you into the first time it was just by chance and the second time we went there [Music] saying I hope Eric is there and then she just happened to be there and she stayed after her shift and Lucy came into the world so full circle moment and tomorrow and I hose has a little welcome Brent and I will be out of town so we will not be there but now you go enjoy your family okay I appreciate thank you guys so much all right um thank you sir next yep recommend Eric G for CHS social studies teacher um I has local connection coming back has been teaching at North Montgomery as well so see anybody here he's ceral graduate yeah so um cousins Brad buch and all sorts of connections there so recommend Eric Dan for CHS social space also will'll recommend Elizabeth Aron as a speech language pathologist recommending Lindsay Johnson as Slinger um is H resource teacher so it's excellent to have Lindsay back um Olivia Barnett another Crawford Z graad as a Nicholson elementary teacher recommend Chase McMurray um Hoover Elementary teacher recommend Brian Bartlett is CMS part-time band teacher so bring a part-time band teacher to the middle school to allow our band teacher to be full-time at the high school our Band program is growing and doing great things so this allows that to continue the Middle School programming um has every sixth grader involved in music so this is a great need and Mr Bart brings great experience and I think um I mean amazing I think he can a be great for a middle school program and B I think he's going to be a great mentor and adviser for Mr tby as well so um and I'm also recommending Susan seore to move I we'll stop there so I recommend these hires as teachers and speech language pathologist so my question Mr Bart what are you going do with all your Southmont here it's stor I'm Mo approval through second all in favor I I uh Q through CC don't know that we've seen that one before um these are all the added positions to get our oh sorry let's go Q through a are for um Wilson preschool so you can see there's minus Z there we go okay I recommend the hiring of Q through CC um the majority are there for Wilson at Z we have Paige lovess is our new Hoover nurse um and BB Kelly Murphy to take care of the adult education welding program that was mentioned earlier also another teacher hire it's Whitney cosr Uber whose father and mother are are longtime leant teachers um I had the privilege of coaching Whitney in travel basketball and she was in high school but um she's been in Florida and um is it's time for her to come home so that's a great opportunity and it's wonderful so I recommend hiring a q through CC I'm of approval of these hires in favor right I don't see Andrew this even buiness [Music] manager yeah um so I'll start off in the operations world and specifically with Transportation so um May is a very busy month uh for transportation so we've got 85 trips scheduled so wanted to note the appreciation there for everything that betssy and Herson does uh gave students from events and activities safely so it's a busy end of the year for uh Transportation April 23rd was a stop arm violation survey day for the state so um we had 10 violations on that day which we did submit um to the state so um we currently have five of our buses that have that camera um on them so um 10 in one B 10 in one b [Music] third year I believe that we've submitted so so yeah 10 in one day oh five buses five buses um admin building progress so if you've been by there or taking a look it looks a little bit different since last time we were together yeah so uh current work is focused on finishing the foundation so um hopefully later this week for the rest of this week uh we'll see some 4ot Foundation walls begin to be formed up and then hopefully bo uh late next week so back filling would would hopefully soon follow but certainly weather dependent um uh as the weather is speaking to us today so um so the goal you know once we get the the foundations up become a little bit less dependent on the weather and able to to keep moving so but those the next um week or two are the the main focuses and hopefully goals that are that are reached there um technology um just wanted to kind of to note there that we've been working with blo uh marketing on our Athens Virtual Academy of Indiana on the website and the startup uh Doug has done a great job navigating the implementation of these things some of this is is new for us in terms of some of the things we're we're going through but we're getting to learn a lot of things that I think you know we'll we'll be able to implement to Beyond just just our um Virtual Academy so some things that we can begin looking at across all our buildings and and websites so um kind of with that we're also seeing our um Ava numbers uh with involment um triple in and and pick up some speed uh which is uh a good thing so it's good to see that moving and picking up um really where I would consider probably early in the enrollment game too so we expect that to only continue summer school working through planning there um so we will be running a uh 3-we uh Elementary and secondary um summer term that'll go from June 3rd through June 21st Elementary will be here at Nicholson and uh then the secondary will all be at the high school so I not that's half day so the the instructional time itself runs from 8: to 11:30 and then students can stay for lunch from 11:30 to to 12: so um and lastly curriculum instruction assessment um we are wrapping up our uh standardized testing so this is the last week for the window of eyer so um buildings have hold in a really really good job and it can be a stressful time but we're really in the last week of just kind of getting the makeups um in in place cre as the window does close this Friday so um again it's a busy time it's a stressful time um and so appreciate what our our building administrators and teachers are doing to get those tests uh completed scores have started to come in they are embargoed um and then a parent notification for reso request will go out next month so with that that is your assant superintend thank you Dr bookart all right my link is now working for those of you who are trying to um Hoover uh received a certificate of achievement from the idoe for progressing as a family friendly School designation they've had this for four years um and you know it's because they are able to evidence their efforts to engage famili students and staff in the administration and fostering strong family school Partnerships um they have several events and it also again is Marcy some of her staff just do a great job of bringing recognition to Hoover um you know we do a lot of great things but sometimes you just got to take that extra effort to make sure that everybody notices and she they have done a great job of that so it's wonderful to have the educational leadership world uh completed the high ability um program evaluation with our broad based committee um and submitted our grant um our grant availability was up this year so um using it for professional development of teachers and staff were um and to take care of our testing that we use for identification um in the personnel management World um we're working on our staffing and we're working through the three major factors of SRA funds Co money coming to an end our student enrollment is has come down gradually since about 2019 um so that's created some issues that we have to address and then our fund balances are place where we don't have as much wiggel room as we've had over the last few years so um those things were're working through I did have Bron I and Andrew met with Steve and Monty and went over some things we've had discussions with teachers and with admin kabet and I we have a good plan for next year to a add in certain places and to you know reduce in certain places um basically really just looking at where the student need is at where student numbers are at um it's it's one of those things before you're a superintendent you're like oh you just do this this and this then you know when you're working it is good um with people and their lives it's a little different so um but currently we've been able to to find a place for everyone we got a few pieces we're working around hopefully one of these grants will take care of the remaining um areas of uncertainty um and the organizational management um last month you approved application for a common School fund loan to take care of Wilson um and to take care some of those needs um we did not we were not able to we submitted the application and we're quickly denied um the fact that we do not have that we only have preschool there um does not allow us to use the common School fund loan um so what that means is that next month we will come back and um look at a bond to take care of some of these needs and other facility needs um we are at a point where our tax rate is going to come down and so we can join right in that so we'll both be able to say we are bringing our tax rate down and addressing facilities but we will show you those things next month which also means that our the extra board meeting we had set for May 13th is not needed um celebrations you know please take time look at the Oracle it's just it's amazing it truly is outstanding what all we have going on with our students in our staff um some heading pag yeah yes and yeah and the buildings do a great job of getting that information and then Christie Strickland just does phenomenal things with it and then I go to her and I'm like hey I'd really like to move this here and this here and she does it while she's taking care of everything up front um you know and we do all these other marketing things maybe someday that's what she can do for us so um but not what have and figure everything else out okay um we did get our award for the 2023 best overall campaign Award of Merit for from the mcgomery county United Way so um for our employee range I think we're in the 51 to 299 category um so we had 127 per increase in participation in our Muffy giving the old Muffy giving United Way um that was in a 64% participation in staff um we're second in total employee giving and total campaign so we got a little ways to go there but just again we're serving we're giving back to our community um because again though as much as we raise to give to the United wayag they still we it's still unbalanced of what we received from them so they help us at Wilson they help us with K Camp um they take care of a lot for us so it's an amazing program and they take care of so many things for our community um the Crawfordville Band program achieved the prestigious isma all music award for the first time in school history so I will not get it entirely correct but this me we had to get gold in four different areas you have you have to do it in marching band you have to concert B you have to in jazz band and then you have to qualify so many kids for solo Ensemble at the state level and they have to receive so obviously that a takes Talent it takes numbers it takes leadership coaching so that is outstanding um and congratulations to our board again on another exemplary governance award you had letter or your article in the newspaper so that's outstanding I do appreciate that because that is because of the extra time you have to put in so for our board to get that they do have to go to extra professional development um and most people don't understand like you know we are in conversations weekly and it is not just show up and enjoy a monotone superintendent report so um announcements teacher appreciation week so moving along trying to we have a lot of people trying to do a lot of things to show appreciation for our teachers and staff um no longer need the additional meeting on May 13 graduation is May 31st um at 700 p.m.

e e e so Paul let me know okay okay stand by okay we're rolling and coming up in three two one all right thank you good good evening everyone I'm getting feedback here Paul is it do we want to um yeah I don't have anything here muted oh that's what's going on okay great thank you is that better okay right uh good evening everyone my name is Robert Sher I'm the current chair of the ashon select board welcome to the can you hear me all right no it's coming through the room hey Paul it's not coming through the room Bud back here all right can everybody hear me I've been called a loud mouth so okay um and um Welcome to our uh public forum on the 40b proposed 40b project the sanctuary at ashin Mills um and I just want to introduce kind of the process tonight and some general introductions so again my name is Rob Sher the other members of the select board are here uh Claudia Bennett Brandy Kinsman Joe manani uh um Yolanda Greaves will be joining us shortly of course Town manager Michael Herbert is up front here with Peter machic our planner um we have um a number of presentations here uh tonight we're going to start um we brought in Paul haby who will be following me at the microphone Paul is an attorney uh who's going to spend some time um telling talking about the 40b process and how it works which is it's a new process for most of us so um I think it's a good idea to go through that so that'll give you a good background on what you know how this process works and then as you know um uh Michael and his staff have been working very hard to set up a public comment portal and uh Michael's going to spend some time talking about the process and the Gathering of public information and what we've heard so far from the public and what they've uh put together that will um lead us into a presentation by um Jeff angler who was the um uh the the developer in this case who will talk about his project and uh uh Jeff has kindly agreed to listen to comments and take potentially questions um so and and following Jeff's um oh and I should say that Paul likes to have questions during his presentation so he helps that so feel free to um raise your hand and I think Michael are you going to try to repeat well you probably should repeat the question so um one of the issues we have people uh in the room um you they won't be able the technology won't necessarily pick up your question so that's why it'll be repeated and people at home on Zoom uh if you use the raiseed hand function uh we'll recognize you and uh allow you to make uh H take your question so um so following uh Jeff the developers presentation we will um be opening it up for questions and observations now um I do want to say you know we're here just a public forum we want to hear what people are thinking um and your questions but try to um I guess you know we're going to explain the 40b process and I know there's emotions and a lot of concerns and valid concerns but try to be as constructive and as um Direct in your questions as you can um we've had a you're going to hear about the input and I think it's if you agree like traffic is going a problem say say that but don't spend a lot of time repeating what we've already said about traffic issues for example if you got something new to add that's great um if you have a certain observation you want to go in the record with uh that's that's wonderful but just keep in mind we have a limited time and a number of people want to make comments so if I think you're kind of going on too long and repeating things I will have to ask you to to stop and move on okay so uh at some at when we get to uh the public question and answer period we will ask for raised hands I think both uh remotely and here um see you wants to talk and kind of do like a time limit based on the number of comments so um so anyway does that sound good to everybody everybody loves it okay great okay so so without further Ado I'm going to Michael did I miss anything that you want to talk about tonight um no the the only thing you know Rob when we get to the you know public comment question portion I think it's important for people to know like um so we have set up like Rob called a comment portal with a form that you can fill out with your comments so that's the official way that we're going to use to get comments to Mass housing so uh just want to reate that's great and I also want and you read it it says we're going to uh forward the entire text of what you say right so that's going to go unvarnished in the comments so keep that in mind when you write something so um anyway okay so they've they've been PG 13 so far that's great okay wonderful all right so Paul go ahead thank you um just let me get the PowerPoint set up here oh sorry did I Peter did I introduce you left about Peter match our to planner he doesn't want to be that's not it but he's helping us do things he Peter what happened that's the wrong power point there you go oh there you go you shouldn't have left me in charge of that while they're getting set up I do want to repeat something Joe just reminded if you if you're on zoom and want to speak please put your video on or um um because then we'd be more comfortable um recognizing you we've had a number of Zoom bomb incidents so we want to make sure that everybody's legit to the extent we can okay so I'd ask you please unless you've got a really strong reason uh put your um put put your your video on on Zoom when you when you want to speak okay and have a good name that identifies yourself that seems reasonable all right thank you all right sorry for that um so my name is Paul ay I am an attorney at blat brosi havy and Silverstein out of conquered Massachusetts I've been practicing in the 40b area for 23 years now I've represented both developers and municipalities I've rep represented municipalities as Town Council as special town councel and as a technical review consultant which is from a a um something that is sponsored by the Massachusetts Housing Partnership they provide funds for Boards of appeals to get representation um from 40b technical experts um so I've I've got a lot of experience representing municipalities a lot of experienc representing developers and uh basically 80 plus% of my practice over the last 23 years has been in the area of chapter 40b um so this is a PowerPoint presentation that has been developed through Massachusetts Housing Partnership um I've had some input into this um I have tried to make it a little bit more geared towards what we're doing tonight um but this was originally developed as a training for Boards of appeals so this is really looking at the board of appeals um role in the process um but that being said I'm happy to answer questions above and beyond whatever's on this presentation so hey Paul I'm sorry to interrupt but just uh before you go on what's on the screen here is not what's on the screen here helpful I'm just got to make sure that that here we go is it kicking in should we just put the PowerPoint up and I can do it from PowerPoint uh so people can uh share online while we're doing that I just um there's also there was a slight technical issue with the link at the Town manager's newsletter so if you're anybody who's uh you're in contact with who's have trouble getting on the zoom uh refer them to the the link that's in the agenda for this meeting on the town meeting website also should things get crowded we do have space available downstairs I think we're okay for now but we do have an overflow room downstairs okay lot of set folks sorry for the technical difficulties it wouldn't be a hybrid meeting or Zoom meeting we didn't have these Sor about there you go look good there you go okay right Peter where is my presentation on here so I have okay but I I can't see it I want to just there you go do one thing in terms of and Michael will address this as we go through there's a ZB process as part of this this is I do want to say that um this is I'm sorry I do want to say that this is a unique process to have a for like this for 40b um so we we thought it was important to U Get public input and to communicate and be as transparent as possible about this but there's a whole another process which Michael will talk about involving um uh the the zba the zoning board of appeals which is the regular review process for this so sorry go ahead thank you so the first slide addresses eligibility and submission requirements and this is um I think where you are at with regards to multiple applications that may be pending um they're in front of the subsidizing agency before an applicant is allowed to file a comprehensive permit with your board of appeals they first have to get a project eligibility letter from one of the four qualifying subsidizing agencies so those four uh sub subsidizing agencies are the executive office of Housing and livable communities Mass housing Mass Housing Partnership and mass development you can change you want to go back yeah St um so there are actually um some statutory safe harbors that a board can claim when there's an application that's filed in their Town um the most commonly known one is the 10% yearound housing unit minimum there's also the 1.5% total land area minimum um and then there's also the 3% of total land area zoned in the community for residential commercial or industrial use or 10 acres whichever is larger I will admit I have never seen that Safe Harbor claimed um I don't know what the process would be for establishing whether or not a municipality complies with it it seems unlikely that any municipality could comply with it because if they could then it would have been claimed um the statute has been on the books for more than 50 years now and I'm not aware of a single time where it's been app applied in addition PA I'm sorry just to ask you a question can you explain what Safe Harbor is yes um so I will actually get into this s a little f a little further in there is a process that a board of appeals has to has to follow um when there is a safe harbor that they can claim so I will get to that in in a short bit um but in addition to the statutory safe harbors there are a number of regulatory safe harbors so there's the housing production plan Safe Harbor so what that is is if a town adopts uh what is essentially an affordable housing plan and then creates affordable housing either 05% of your total year round housing units in one year you would get a one-year Safe Harbor and if you approve 1% of your total year round housing unit you get a 2-year Safe Harbor there's also the recent progress towards housing unit minimum so that is a 2% standard and it's based upon the 12 months preceding the filing of a comprehensive permit application so if the town is approved up to 2% of your total yearound housing units as affordable units in the the 12 months prior to the filing of an application the board can assert A Safe Harbor and so to clarify Safe Harbor basically will allow a board to either deny a project or approve it with conditions even if those conditions under the project uneconomic and that decision would not be able to be overturned by the housing appeals committee on an appeal there's also a large Project Safe Harbor so it's based upon the number of yearound housing units per Community um and I think it goes up to 300 units and then there's the related application safe harber so the related application safe harber was put in place to prevent developers from proposing a uh a standard development a 40a development and using chapter 40b as a way to threaten the municipality to allow them to to approve the 4A development that they've proposed this requires that a developer wait 12 months from the end of any process um approval process for not only housing but it could be a commercial development and Industrial Development um as long as that proposal didn't have a minimum of 10% affordable housing um if it had a minimum of 10 10% affordable housing then this Safe Harbor would not be applicable so then we get to just please so when you say related applications is that by the same develop or if it's two it doesn't matter town at the same time it's a no no it's a related application for construction on the same property oh okay thank you and and the goal is to prevent a developer from coming in with a standard you know 4A project and then during that process saying well if you don't approve this then we're going to go forward with a 40b okay well you can but you've got to withdraw your project and then wait one year which is what has which can be an issue because that that also means that if a developer gets a project that's approved and it gets appealed you have to wait until that appeal is resolved before that one-year Safe Harbor even starts running okay so it it is they has some teeth to it that Safe Harbor provision so there are um important submission requirements for 40b applications the first is that you have to look at the status of the developer are they a public agency so that would be a situation where if you had a local Housing Authority that was proposing a development um they could be a nonprofit or the most common type of application is filed by a limited dividend organization so that real all that really entails is a developer agreeing to limit the profit on their development consistent with the standards of the um subsidizing agency need to provide evidence of site control site control is actually a part of the process with the subsidizing agency when you go for project eligibility they will make a determination as to site control that determination is considered to be conclusive unless there are some issues with regard to site control that arise after the determination has been made and then the regulations have a process for board of appeals or the housing appeals committee or anyone um to refer it back to the subsidizing agency to make a determination as to whether or not that site control remains in place and then finally the applicant has to provide a copy of a project eligibility letter from a qualifying subsidizing agency uh other 40b application submittal requirements preliminary plans versus final plans so chapter 40b only requires a developer to submit preliminary development plans they do not have to be final detailed development plans and the purpose of this is to allow an applicant to come in really with a something in along the lines of a sketch design for the board to review and give their approval and then the final detailed plans would actually be submitted post approval uh those plans have to include existing site conditions in a locust map preliminary scaled architectural drawings a tabulation of proposed buildings by type size and ground coverage um if the developer is proposing a subdivision then you have to include a preliminary subdivision plan a preliminary utilities plan has to be submitted in a list of requested waivers so I think it's helpful to to discuss the waivers because this is um one of the main selling points of chapter 40b for developers is that the developer has the right to come in and request a waiver of any local Rule and requirement that prevents them from doing their development as proposed um chapter 40b allows the developer to come in and do that but they've got to provide you a list um when I'm representing a board on a 40b application 95% of the time um when I review a waiver list I find that it's incomplete I always ask a board of appeals to go back to the developer and request for them that they actually be more specific with their waiver requests and and the reason for that is at the end of the day if there's an appeal filed of the board's decision what's going to be looked at is whether or not that determination was arbitrary and capricious and if the board is unaware of the scope of the waivers that it is granted then that leaves them in a vulnerable vulnerable position as to whether or not their decision was arbitrarily capricious um I never encourage boards to Grant blanket waivers of local rules and requirements um local rules and requirements apply to local bylaws so if there is a local Wetlands bylaw a local Board of Health requirement that's more restrictive than Title 5 and things of that nature the board of appeals sits in the board of the local boards grants those permits but the board of appeals does not Grant state level permits so the Conservation Commission retains all of its jurisdiction under the wetlands protection act the Board of Health retains all of its jurisdiction under Title Five The Building Commissioner retains all of his jurisdiction under the State Building Code so it's only local rules that can be waved as part of the 40b process um Paul just a so this is an affirmative a process that the developer will list specifically what they're requesting the wave of local rules is that is that what you just said in terms of the process and so the zba would look at those carefully and make a determination of whether we want to uphold the local rules so so when I'm representing a board of appeals at the end of the process process we will go through the waiver list one by one and the board of appeals will vote on each and every waiver request um this is sort of getting into what I'll be discussing later but the board of appeals has to keep in mind when it's reviewing the waiver request that a denial of a waiver that's going to render a project on economic will likely result in an appeal to the housing appeals committee and then they will have to be able to show an issue of local concern that outweighs the regional need for affordable housing that supports that waiver denial so it's a balancing test that board's going to have to do when it's making that determination thank you you can yes to the next one so noticing and conducting the required public hearing so there's a number of different figures on this screen you can skip to the next one so chapter 40b performance requirement deadlines so some of these deadlines lines are actually more aspirational than they are a strict requirement some of them however if a board fails to comply with them could result in a constructive approval so the first one is distribute the application to other local boards within seven days that's aspirational at no point are you ever even if the board never distributes applications to other boards uh it's not a basis for finding that the board's decision was uh improper or that uh a construction of approval would occur it's helpful for the board to distribute this to other boards as soon as it can because it's going to be looking for input the board of appeals again is sitting as all local boards on a comprehensive permit application but the board's going to want input from the other boards that generally would review this type of application so the sooner you get this information out to those boards the sooner you get that input and the quicker you get through this process and that will be become clear as to why that's important in a minute within 14 days of receiving the application you want to um file your notice of public hearing and you want to publish in a newspaper of General circulation in town and that is important because the next one is you have to open the public hearing within 30 days of the filing of the application I will note that is an ongoing question in terms of whether simply showing up um scheduling a public hearing showing up and saying we're continuing is sufficient to constitute the opening of a public hearing there's a couple of cases currently pending at the housing appeals committee that make the argument that that is not a public hearing that in order to have a actual public hearing there needs to be an ability for the project proponent to make a presentation and argue their case to the board um so I would not recommend a board ever do that they should always allow at least an initial presentation Safe Harbor notification so this we touched upon a little bit earlier there is a process in which within 15 days of opening the public hearing the board of appeals needs to provide written notification to the applicant if it is claiming any one of the either uh statutory or regulatory safe harbors failure to comply with this process means that the board loses its right to claim that Safe Harbor uh if the applicant uh disagrees with the board's assertion of safe har but they have the right to file an appeal um to the executive office of Housing and livable communities um within 15 days of the notification by the board the executive office of Housing and livable communities then has 30 days to provide their decision and that decision can be uh appealed by either side to the housing appeals Committee in an interlocutory appeal um if there is an interlocutory appeal with the the housing appeals committee that's automatically going to stay the local hearing um and it won't be you won't be able to proceed on it until that appeal has been resolved there's no appealing the decision of the housing appeals committee on the interlocutory appeal until it's been remanded back to the board the board has gone through the full hearing process has issued a decision that decision is then appealed to the housing appeals committee housing appeals committee yet again issues a decision and then that safe haror issue can be part of an appeal to either Superior Court or land Court uh once the board has opened the public hearing it has 180 days to close the public hearing and this process is going to move very quickly um and failure to comply with this process and close the public hearing within 180 days can result in a constructive approval again something the board wants to make very very sure it doesn't happen in its process it can be extended by agreement of of the applicant and the board that is actually a very common um situation applicants will quite frequently agree to extensions of the 180-day period because it can be difficult to get through all of the information that's necessary to get through in one of these hearing processes and it may be that there just isn't enough time and the applicant is going to run the risk if they refuse to extend that hearing of a board issuing a decision that basically states that they didn't have sufficient information so that's going to be an ongoing question throughout the process um but what the board of appeals should do when they're reviewing a comprehensive permit application is make sure that they are moving as quickly as they can um they're retaining peerreview Consultants they're identifying all of the issues that need to be identified in review um and that they're holding public hearings as frequently as they possibly can once the public hearing has closed did someone have a question no no once the public hearing is closed the board has 40 days uh to deliberate which has to be done in public but it cannot accept any more testimony from the applicant or from the public during that deliberation process um and then it has to render its decision and file it with the town clerk within that 40-day period once the decision has been filed uh the appeal process the appeal route is is 20 days um and I'll get to the different types of appeals that can be filed from the board's decision scheduling a site visit um so it's fairly common in planning board hearings Conservation Commission hearings even board of appeals hearings that a site visit is scheduled so that the board members can get a sense as to exactly um you know what they're faced with um it's helpful to have certain issues marked you know it's nice to have the the proposed roadway marked location of buildings marked if we're talking about particularly tall buildings you may actually ask the applicant to do a balloon test so that you know people can actually judge what the height of the building will be when they do that site walk um it should be done early in the process um and yes certainly yeah so if you're talking about one of the pending applications my understanding is nothing has been filed yet so and the process again as I stated at the beginning is you have to obtain a project eligibility letter from a qualifying subsidizing agency so I think that that's where they are in the process right now an application with uh for a comprehensive permit with the board of appeals cannot be filed until the applic until the applicant has that project eligibility letter in hand so we're not at that stage yet uh again so a site visit it helps the the board of appeals understand the site and the the neighborhood existing conditions the proposed site plan and building design and it also helps them look you know they they can as part of a site visit with the permission of a budding Property Owners you can go onto a budding properties and take a view as to how you know they are going to be impacted by The Proposal retaining peer review Consultants so this is very important um the the board of appeals has the right to require the applicant to fund um what's known as a chapter 44 section 53g account to allow for the board to retain outside Consultants independent Consultants to review materials that are submitted by the applicant so that can include civil engineering traffic architecture and in circum certain circumstances Financial peer rreview um the board of appeals cannot have a peer review consultant review studies that were not prepared on behalf of the applicant and it cannot require cannot have a peerreview consultant prepare their own studies um if a board of appeals or a town wants separate studies to be performed they certainly have the right to pay for those studies themselves but they can't require the applicant to pay for them as part of this process all written records and reports uh are to be made part of the record yes sir does that include enironmental yes yep Paul sorry to ask a question so you have on the list here Financial peer reviews yes are you talking about like a fiscal impact analysis or an analysis of the developers proor it's it's a proor review um and there are specific standards that have to be followed before you're allowed to conduct a proformer review um and what that requires is the board of appeals would have to have completed all peer review and have prep have prepared and submitted to the applicant a draft decision that contains all conditions and waiver decisions and if the applicant after reviewing that draft decision indic Ates to the board that they believe it renders the project uneconomic the board of appeals can then engage a consultant to review a proor a provided by the applicant got and because but you have to make sure you leave enough time in the process to to get there because if at the last meeting the board says here's a draft decision um if you don't like it then we're going to require a peer review well the applicant's not required to extend the 180-day period to allow that so if you if you're thinking at the beginning that at some point you may want to do do a financial peer review then you got to make sure you get through the process quickly enough to to be in a position where you can do that the other thing I wanted to point out in terms of a fiscal impact analysis is I recommend that boards never require those um because the main driving factor in the fiscal impact analysis is school impacts and the board of appeals should never be looking at impacts on schools when we're doing an affordable housing development because that's a great way to back yourself into a fair housing action okay so I I never recommend that and and frankly they're not helpful because I don't think you're going to find two Consultants who are going to agree and the Public's never going to agree um in particular on you know the school age the number of school age children okay and I think it's important to note so when you talk about reviewing the the pro forma so there are certain for lack of a better term profit limits that developers have with relation to 40b projects right so I you wouldn't really be looking at the profit limitations instead you would be looking at the uneconomic thresholds so basically on a home ownership development the threshold is 15% return on total cost and on a rental development it's tied to the 10-year treasury yield I think it's 4 and a half points above the 10e treasury rail is that right Jeff yes all right so so those are the minimum economic thresholds so what the board is going to want to do if they conduct a financial peer review is determine whether or not the decision that they're imposing puts the development below those thresholds gotcha um my recommendations to boards first of all I I I don't find Financial peerreview generally to be helpful my recommendations to boards are if you want to include conditions on on a development and and a developer is objecting to them make sure that you believe believe that those conditions are supported by genuine issues of local concern and then if they are it doesn't matter whether they render the project uneconomic or not okay makes it thank you Paul I think we had I see Anna's question but Joan did you still have a question from the town cannot require the developer to pay for their peer rreview Consultants to do independent studies the town absolutely has the right to pay for their own independent studies and I just want repe repeat questions so that people at home can yeah just just a note of that should have been doing that go ahead Anna and um good evening Paul um I apologize for my late arrival I'm a planning board member but this question is more as so as I understand the presentation is about the obligations of the zild appeals deadlines can and cannot for example we have AUD scho imp that would notate for them micone so let me just know we do we do have a microphone available looks like we just got it um but and I'm sorry go ahead so but um the microphone of my understanding will not uh is is not uh audible to people on Zoom um is that right Paul it's low yeah okay but go ahead Anna this will record your V your question for posterity so repeat no I think you can just keep going get get to the question so as I understand there's limitations on the zoning board of appeals and what they're allowed to do and I think you mentioned that because of the fair housing laws they're not allowed to do a school impact study so as I understand that this that phase the the zoning board of appeals phase comes later and right now we're in the pre-let phase where basically we as a community could in theory negotiate with the applicant do our own studies and work with the applicant to kind of dis discuss conditions prior to the zoning board of appeals is that correct and will you be doing those negotiations and is the community allowed to do studies on school impacts during this phase so I I I'm going to boil that question down to is the community allowed to do studies on school impacts and again my recommendation is that the community does not do that type of of a study because again it's it's a great way for a community to back its way into a fair housing claim um there's no specific Prohibition in the regulations in the statute against the municipality conducting a fiscal impact study or School impact study um however the HC has years of uh decisional law indicating that's not an appropriate item for the for a board of appeals to review and would not be a legitimate reason for either denying or conditioning so if there's no real benefit to a municipality to to do that type of study I would suggest that you avoid it because there is a legitimate downside again which is the potential for a fair housing action okay thank you and I I do want to note that we are intending to have our Town Council represent us in this process right Michael so that's correct we have who has experience in the 40b process so and and who I used to work for I guess yeah go ahead sure I guess I don't what's more important a school imps of so the the question is what is more important than a school impact in terms of development um health and safety I think is probably more important than School impact but leaving that aside again it's not a legitimate basis for issuing a decision under chapter 40b if if there's an impact to the schools the housing appeals committee has stated over and over again that that is an issue for the the municipality to address that they would basically have to come up with whatever funding is necessary to ensure that those new new students are educated in the same manner as every other resident in the town is that you can't deny the creation of affordable housing just because it's going to increase your school impacts is there any so I I don't know what impact will or will not occur as a result of this development uh I am here to discuss chapter 40b very generally um but I don't know specifically what impacts would or you know would not occur I can tell you that right there have been studies that have been conducted and essentially the more the more bedrooms in a unit the more likely it's going to have a negative fiscal impact the bedrooms per unit the more likely it's going to have to have a positive fiscal impact and just one of the things just to remind people just just want to remind people we're going at this point we're talking to Paul about the 40b the legal 40b process so we can have an understanding of how it works um I don't there's no questions on Zoom are there any further questions of Paul Paul you completed your presentation no sorry I'm jumping the gun the rest question well he he he prefers to do prefers if um a town like ash it's overrun with the both existing and on they've been okay for development what is 40b is why can't we just say no to 40b isn't that Milton's doing what yeah can you let me just I can repeat the question I can repeat his question so the gentleman's concerned about the amount of apartments that have been built in nation he's just basically asking why can't we say no to 40b so I think that's but he was referring to he was referring to the the NBTA Community zoning which is a different discussion so to the gentleman who he I know he's um waiting for the microphone sir so you're it's two different things that we're talking about right there's the the NBTA Community zoning that's one discussion and that is not related to this 40b discussion right now it's a different thing that we have to discuss as a community and what I would state is there have been in the 50 plus years that chapter 40b has been in place dozens and dozens of local decisions that have denied comprehensive permit applications and the municipality success rate in having those denials upheld held on appeal to the housing appeals committee is very very low the housing appeals committee was created by the legislature to be a a a body of an executive agency that is tasked with assisting in the creating of affordable housing they are a de developer friendly venue by Design so if if the town simply wants to say no we're not going to approve this 40b development or any 40b developments very likely it's going to be appealed to the housing appeals committee and the housing appeals committee is going to overturn the board's decision unless the board is able to point to a legitimate issue of local concern that supports their decision to deny so you can't just say we're going to deny because we have too much rental housing or too much affordable housing in town if you're under the 10% if you don't meet any of the safe harbers you're subject to 40b and any decision that you make on a comprehensive permit application is subject to appeal to the housing appeals committee can you itemize you said I don't want toe that's better is this on I don't know it's on can you give you you say unless the the local appeals boards or whatever their title is uh can identify specific harms to the community I'm going to get to that I'm going to get to the issues of local concern that can support uh as I understand it in the planning board process normally the developer as they approach the board there's a number of studies that are done storm water studies traffic studies and various other kinds of studies I think that the applicant generally does those and I think pays for them and the town has an engineer that reviews them is that the same as this or are we saying that the developer doesn't have to do those studies and impacts and so on no we're saying that this is the same they have to do those studies and the board of appeals can retain a peer review consultant to review those studies welcome pass to the back left corner can you pass the microphone back just leave it on okay question does that include impact fees for impact on sewer and water so if there are already established um requirements regarding impact fees then those are applicable to chapter 40b developments a developer can request a waiver of local fees I have never seen a housing appeals committee decision that has required a municipality to wave local fees in order to make a project economic just U Ash why you get the microphone yeah get the microphone first like you mentioned that um things like the building Cod apply that good question that is a very good question uh so the question is whether or not the stretch code would apply um I wish I had a definitive answer for you on that I know that I I know of at least one 40b development that was looking for a waiver of the requirements of the stretch code and that waiver request went to the State Building Code board of appeals um because the State Building Code board of appeals has the right to wave provisions of the State Building Code it did not go to the board of appeals as part of the 40b application there is an argument that could be made that since it's a local optin that that's a local requirement um but I have never seen a decision on that question just Paul just to clarify you're talk you're referring to the local opin which we passed at town meeting right and is the state uh stretch code without the optin is that basically enforcable question if I can just sharpen that question just a little bit Rob Ashlin has greed Community status so we follow the stretch code the optin is a separate question not the optin doesn't even apply to Jan so the the the stretch code itself is the base code as far as ashin is concerned would that still apply because that's not an opt-in code it's by by Dent of us bringing a green community that that that's the code that applies to ashin I I think the the answer is still the same I mean the the participation as a green Community is a local opt-in process if I had to to guess how that question would be answered if it was was ever taken to the housing appeals committee I I would lean on the side of that it can be waved that it's going to be determined to be part of the state provision rather than the local provision but again there is no decisional law to provide any instruction on that could you just clarify what is that code those who so the stretch code is a is a it's a local opt-in provision of the State Building Code that has greater energy saving uh components to it and Ashland has apparently adopted the stretch code so it's any development that moves forward in ashin would theoretically be subject to that rather than the the minimum State building code standards is applicable in municipalities that have not adopted this the stretch code all right I think I'm going to skip this next slide because this is really board of appeals I I just had to jump to a a question online U Mark D you have your hand up so please I'm going to ask you to unmute and ask your question question hey thank you about the son 49 haon Road and um that in Str code and what I formulated for this town the form basic is work is working fine now but um I'm going to ask for the when the end the legislator going over these laws going over the talk and discussion debate and whatever you do why can't the the state house actually see what the service is it's going to hurt if you overrun with more with more residents and what would happen with the town if the citizen percentage overgrows Municipal Services can that be answered I I guess I I'm not quite clear on what the question is is the question can can can a board of appeals deny a 40b development if it's going to have a negative impact on Municipal Services no I'm saying in the legis the state house where this is authored okay they don't see each Town buing municipalities and service the responders fire police DPW but they let the developers want overbuild how can why would that be all right in the upend or form based why is that going to be okay if can't expand Municipal Services Paul do you think Michael you want to well I I I think and Mark correct me if I'm wrong so there's a concern that Mark has expressed that with these developments it's going to basically require more in Municipal Services than it brings in in tax revenue and why don't people at the state level uh why do they why do they allow that to happen we don't know what they do with this that's basically it and why do they have why why do they let it happen and yet and saying oh it's in the it's in the name of progress and for affordable housing it won't be afford if you bring the many people in and then you have all the people walking and and mark thank you um Paul I don't know if you had anything specific you could respond to that kind of a general policy question which uh I think I can't say why the legislature does what it does yeah so none of us can so yeah so thank you Mark go go ahead Paul right if there AR well there is another question well could you just articulate um the difference between what's called the friendly 40b project and a I guess a non-friendly 40b just so people understand the benefit behind working with a developer in order to get the affordable housing count above the 10% threshold with projects that that are put together versus being forced to accept projects that are I don't know if the term is an aggressive 40b um I think that you know your expertise would would sh some benefit on that we need to have everybody identify themselves well that's probably a good idea sorry Steve regalar one of the Architects yes great thank you Steve so generally speaking friendly 40b has been shorthand for a local initiative project 40b development so that is one of the the options for a developer to move forward with a project eligibility letter that actually requires local support of the development it requires your select board to actually sign the the application to the subsidizing agency um it allows your select board to be a signatory to the regulatory agreement at the end of the process that's always been the shorthand for friendly 40b but I don't think that that's necessarily completely accurate um you certainly can have 40b applications where an applicant is is very accommodating and works with the municipality um I'll give you an example I I represented the board of appeals and Groveland a few years back uh a developer came in with a 40b application that was actually above the large project um Safe Harbor threshold in representing the board I advised them to provide a safe harbor notification to the developer the developer I think had missed the fact that the safe the large project threshold was exceeded they immediately said well we're going to reduce the number of units and the board of appeals said well we don't want you to reduce the number of units because this is going to get us over 10% and the board of appeals said you know we've asserted our Safe Harbor but we want to work with you and unless we identify specific issues of local concern through our review process our intent would be to issue an approval to allow this and to get us over the 10% you know that was a a Mass housing project um but that was a friendly 40b you're welcome all right negotiation in work sessions we have that up there I will tell you that that chapter 40b developments come in all shapes and sizes that that is a 40b development yeah so negotiation with developers is possible um I I think it's a rare chapter 40b development that goes out the door from the board of appeals the same way it came in um the board of appeals is allowed to have work sessions with developers and that can be with a member of the board of appeals or it could be with local staff I'm representing a board right now that has had I I I've got to say probably at least a dozen work sessions with the applicant the applicant's engineers Architects the board's peerreview consultants and what it does it helps address a lot of the technical questions that come up throughout the process that take a lot of time you know in the public hearing to go through this helps eliminate that and allows the board to actually get to questions more quickly in in the the public hearing and it allows the public more time to actually provide their input because we're not waiting for three hours for a developer to make a presentation on very technical issues neighbors can and should be invited to these work sessions all discussions during the work session are advisory in nature no decisions can be made so you can't be where a developer comes in and says all right we're going to agree to reduce this project by 20% the board can say well that's wonderful you know present that as a plan at a public hearing we can't tell you yes or no as part of a work session and again these have to comply with the open meeting law so depending on the number of board members that will limit the number of of participants from the the board so if you have a three-person board you can only have one person participate because you can't have a quorum without violating the open meeting law um I always recommend you don't have more than one person anyways because I think it it it makes a bad look and has the potential to result in serial Communications which could still wind up open meeting law violation next slide so this goes to the questions that the board of appeals is going to need to address during the the local process and what they need to do is ba is balance the regional affordable housing need with issues of local concern and the issues of local concern are health safety environmental design open space planning or other local concerns um I can give you some examples of local concerns that have been successful in upholding um local denials um certain Traffic Safety um decisions where you've got a very very long deadend road um and you've got reverse curves on the roadway coming in that has led to a a denial being upheld um on the other hand long Dead End Road alone hasn't been enough to have a decision uph a denial upheld yes uh Trisha Kendall 6 re Bena Road um just on that list what does the plan planning component mean I understand the I think the other ones but what why is planning on that list what does that mean so there there are circumstances in which local planning concerns have been sufficient to uphold a denial um there was one from down the cape I think it was Barnstable but I not 100% sure now um where they had an area in their downtown area that was specifically identified for a particular type of development Vel M developer came in was looking to do a 40b and the town was able to show that it was there was a very legitimate local concern with regards to the type of development that they wanted there and that the town had been progressing had had a plan for the development of affordable housing and was making progress on complying with that plan um so there are certain circumstances again where planning can concerns have been upheld again there are also circumstances where planning concerns have been raised and have been found to be insufficient so it's very very fact specific the housing appeals committee has a three-part test that it implements to determine whether a particular planning concern is legitimate um and then if it is legitimate then they have to balance it against the regional need for affordable housing next slide holding deliberation sessions I believe I touched on this already so once the public hearing is closed no more uh input can be taken by the board um the board has to deliberate in public um so what you will do is you'll just schedule a deliberation session um it will review most likely a draft decision as part of that deliberation session um and and it also review the requested waivers I will say this is not a requirement a board of appeals can actually review a draft decision and essentially deliberate while the public hearing is still open presuming that you're you know within the 180-day period as potentially extended I find that to be the better approach because that allows you to to receive input from the developer so that if the board is proposing conditions that you know may render the project uneconomic they get the feedback from the developer to let them know it also allows the public the ability to comment on the proposed conditions um so that the board gets that feedback as well Drafting and issuing the comprehensive permit decision the board of appeals has three decision Alternatives denial approval as submitted and I literally have never seen a project approved as submitted or approval with conditions next slide so approval with conditions the conditions should not make the project uneconomic uh conditions and or requirements must be consistent with local needs um and there's a provision in the regulations that states the board may not reduce the number of units for reasons other than evidence of local concerns within the board's purview again so that gets back to that list of issues of local concern that can support a board's either denial or imp I of conditions that render a project uneconomic um this is saying that even if you're not rendering the project uneconomic you can't just arbitrarily reduce the number of units you've got to have a legitimate issue of local concern that supports that reduction Paul real quick um so issues of like local concerns um what kind of bar is set for that like what kind of bar does the municipality have to meet to basically show that and if you don't mind when you answer if you could answer out to the audience because the microphone doesn't pick it up y um I I can say it's a high bar uh again the housing appeals committee is a forum that is designed to facilitate the uh creation of affordable housing the number of decisions by the housing appeals committee upholding a denial are are very very small the vast majority more than 90 90% probably more than 95% of appeals of denials result in a decision in favor of the developer presuming they get to that point a fair amount of appeals get resolved prior to a decision you know um applicant in the board can agree to mediate that mediation can result in changes to an application um a remand back to the board and the board can issue a decision that is consistent with what the the mediation process resulted in Jeff thank you for the record Jeff angler um I I had a slightly I could be off base interpretation of Michael's question um I think you're speaking of local concerns that the town used to deny a permit I have lots of comprehensive permits that have 70 80 90 100 local concerns that are ident identified in the permit that are acceptable to we as the developer that we adhere to so it's not a zero sum it's a local concern that we're going to apply and it's going to force that developer to deny no it's lots of things these are concerns of Board of Health of the building department of engineering that are reasonable and make their way into a decision that's acceptable to we as an app as a developer so there's different kind of criteria relative to a local concern that's kind of a deal Crusher and forces a developer to appeal as opposed to local concerns that make their way into the permit that are reasonable and not ridiculously financially penal that just a you know collaborative process so thank you and if I can expand on that um there is a a benefit to a board to approve a decision with conditions as opposed to denial um and this is a trend in recent housing appeals committee decisions even when there there are you know 80 100 conditions and an applicant appeals you know 60 of them um only the conditions that the applicant appeals are being stricken so all of the remaining conditions are being left in place I will tell you that when the housing appeals committee issues a decision on a denial they have a standard set of conditions and it's like six or seven conditions and that's it so there is a benefit to a board even if all of its more stringent conditions get eliminated because they render the project uneconomic a number of base level conditions would still be there um also with regards to conditions that a board can or cannot impose I will say that generally speaking applicants are are willing to accept conditions that may actually go beyond the the authority of a board to impose so there's a decision um that I was involved in from asbery back in um zoning board of appeals of Amesbury versus housing appeals committee that decision lays out exactly what the role of a board of appeals is in a comprehensive permit application and that states that the board of appeals is stepping into the shoes of all other local boards and that is the limit of the board of appeals jurisdiction on a a comprehensive perit application so if you don't have a local rule or requirement that was generally imposed by a different local board the board of appeals can't just step up and impose that as condition that being said it's not at all uncommon for boards to issue decisions with conditions that overreach a little bit and as long as the entirety of the decision is not so objectionable that the applicant feels a right to appeal they'll accept those conditions so again there is a substantial benefit to a board to issue a decision uh with conditions rather than to just simply outright deny an approval you you would really need to be able to strongly identify a significant issue of local concern with support from you know the decade of decisional at the housing appeals committee that says this is you know something that you can deny an application on absent that it's a much better strategy strategy to approve with conditions uh appeal of decision so appeals by the applicant we've we've gone over this now at nauseum are made to the housing appeals committee that's a developer friendly Forum by Design appeals for Agri parties other than the developer go to the Superior Court or to the land Court um it's it's an interesting scenario when you've got those dual appeals when you've got a permit that's been appealed by the developer to the housing appeals committee but also by a group of abutters to the land court or the Superior Court um probably about 10 or 15 years ago the Supreme Judicial Court actually resolved the the contradiction in the statute and determined that the abutter appeal will automatically be stayed in the superior court or land Court until the housing appeals committee process has been completed and essentially once the housing appeals committee process has been completed it's more likely than not going to result in a change to the decision that was originally issued and that's going to render the other appeal Moot and it will just be dismissed and then any appeal of the housing appeals committee decision would have to be taken so and this is something that's more of interest to the board of appeals than perhaps the general public but once they issue a comprehensive permit they're not done with the process um so managing the comprehensive permit there are regulatory agreements deed writers monitoring agreements that have to be executed by the developer and the subsidizing agency um and that is all done as part of the final approval of process with the subsidizing agency any decision that the board issued should have a condition that prevents the commencement of construction until final approval by the subsidizing agency has been issued the applicant is going to be required to do a lottery plan and an affirmative fair housing marketing plan um they're going to have to provide information regarding the income asset and first time buyer status for the affordable units um pursuant to the comprehensive permit regulations a comprehensive permit will lapse after 3 years unless the board provides a longer period which I've never seen happen um but that can be extended By Request of the applicant and that extension is by regulation determined to be insubstantial transfer of the comprehensive permit it used to be the board of appeals had a role in the process of the transfer of the comprehensive permit now they're only entitled to notification subsidizing agency has the exclusive jurisdiction over the transfer the transfer of the comprehensive permit um and then then inspections during construction and that' be something that would be addressed as part of the board's comprehensive permit decision as to who does those inspections during the construction process so that's the end of the presentation happy to take any additional questions Larry D young 106 Sudbury Road um in the during the construction process in the order of conditions if a if a developer uh crosses the line of the condition and does something he shouldn't um how is that resolved so that is within the jurisdiction of the Building Commissioner it's the same as a violation of any any sub permit subdivision approval special permit approval if if they're not in compliance with the permit that is issued that's a zoning violation it's enforced by your zoning enforcement officer which is the building commission and and is it is sometimes this a question of a fine or sometimes a question of doing it the way they were supposed to it could be either go way yes sir you had a question did I don't know hold on and get the microphone please thank you get the microphone thank you uh I'm not sure if you can offer any insight or experience to surrounding towns dealing with uh these types of applications such as southb Sherborn uh and some of these other uh quote unquote uh exclusive types of communities how do they uh deal with these because from my experience when I look at those communities they're not they're not having these developers come in so Sherborn definitely is having these developers come in because I represent several of them uh I have one developer in Sherbon that has one project that was just appealed to the housing appeals committee has two other projects pending and two other projects on their way also represented multiple other developers in Sherborne sbor um I think is over 10% now I believe so um but you know they' they've had their share of application too I actually represented and and I very very infrequently do this but I represented an a butter to a 40b development in Southboro and we had one of the very few um decisions ever that overturned a local decision under 40b and a followup to that question is uh if we hit the 10% and that I would imagine is the majority of uh the developers uh approach um but if this particular developer hits that 10% threshold are we done so that that the answer to that question is both yes and no so first of all the way that the regulations work uh comprehensive permit development is countable on your subsidized housing inventory as soon as the decision is filed with the town clerk's office okay however that permit um comes off all those units come off of your Shi if a building permit is not pulled within one year of the issuance of decision so then you're open again and then once a building permit is issued the units come back on yeah so so that's one thing second thing is every 10 years a new census comes out your total number of yearound housing units goes up theoretically if you were just over the 10% you could fall back below it again and finally there was a time when developments were not required to be affordable in perpetuity so there are a number of developments out there that potentially have expiring um use restrictions so if you have any of those on your subsidized housing inventory and they expire theoretically you could drop back below the 10% uh excuse me uh to planer Peter met we we have one hand up online uh under iPhone uh I am going to ask you to unmute and ask your question be careful identify yourself I can't turn on video thank you so I'm interested to know what towns have stopped 40b in their community and what was the reasons or the waivers for that can you please uh introduce yourself I'm sorry sure this is Amy okay Amy hey Amy hey so Paul maybe a brief uh summation of um how so so the question was What towns have stopped 40b and the the answer to that question is no towns have stopped 40b there have been towns that have been successful in denying specific 40b applications those are very dependent on issues relating to the site and there can be a number of different reasons you know there can be an identified health or safety reason there could be a planning reason that supports the denial um there could also be um an issue with regards to um site control there was a a decision from the housing appeals committee that got overturned in gron more than 10 years ago at this point which basically the housing appeals committee issued a decision requiring uh developer to be allowed to clear um branches that were obstructing site distance from their project entrance on municipally owned property and the Superior Court which was upheld by the appeals court determined that the only town meeting had the right to basically Grant an easement in this case it would be a view easement to a party that was not something that could be done through the chapter VB process and that decision was overturned so there are a number of different ways in which 40b projects have been successfully um denied but the ones that have been denied and overturned greatly outnumber the ones that have been successfully denied yes as an example Milton can you Milton has can you identify yourself please Faith Roby uh 12 F Crossing Ashland um Milton oh no no no Milton Milton so they they're they're the the the the people in Milton voted against the 40b that they were supposed to get correct that that I think we're talking about the NBTA communities was that a whole different thing completely different thing yes maybe I I could explain a little bit so yes there are two completely different things so 40b is a law that has been on the book since 1969 and and it essentially allows developers to seek and receive waivers from existing zoning you know a municipalities existing zoning in order to do projects so the NBTA communities law is more recent it's been within the last two years and what that requires communities to do is Zone to allow dents residential as of right so you know one is one basically requires a community to Zone a certain way and then 40b is a way to basically circumvent existing zoning I I hope that makes sense and we are also subject to MBTA law as well so that's the confusion I think there's been a lot of discussion in the community about the MBTA uh zoning law so and the legitimacy of chapter 40b has been established since 1973 by the Supreme Judicial Court in the case of uh Handover versus housing appeals committee hey yeah all right does that wrap up any questions I guess not okay sorry uh so so in effect what I heard was that as a town we would be in a better place to look at the merits of each application because we have to meet a certain limit and then really work with the developer to try and get as many of those accommodations as we can that that are in the interest of the town right rather than just trying to fight this thing because if it's not this project it'll be another project that that you would effectively still have to meet the 40b law it's not like you can fight the 40b law cor correct uh so what I would say is you know presuming this does eventually go to an application to the zoning board of appeals the zoning board of appeals should review the project it should identify the issues of local concern that that they believe are are in place they should work with the developer to try to address those issues of local concern they should issue a decision that does address those issues issues of local concern and hopefully that means that you've got a decision that puts you over your 10% and you don't have to accept any more 40b developments well as long as you remain over the 10% there's no fixed time there I said I mean if if you get up to 11% or 12% you not going to fall back down below 10% on the next decennial census so I mean that's going to leave you over 10% for quite a long time I think in all due respect the the problem with getting to 10 or 12% with what we're looking at right now is the implications for what it does to this community that that that is correct I mean that's what you know what yeah that I mean that is more of a concern you know for you as a select board really than it is for the board of appeals that's a little bit beyond their purview in in reviewing a 40b application certainly is you know something that you should consider and identify when you're making your response to the subsidizing agency correct absolutely Paul I think my question was kind of off of your point which is um it seems like your presentation is excellent for the zoning board of appeals but there's this whole element of this that happens before we even get there which is the negotiation with developer and it sounds like the developer in the room asked a question or made a point earlier the gentleman two seats in front of me that hey there are ways to work with the developer during this phase that can work well for everyone this can essentially be like a a friendly 40b where you focus on those unique elements for this particular project it's smack in the middle of downtown it's got this prominence it has a rich history it's got environmental concerns it's got planning elements as a planning board member not speaking on behalf of the planning board there are key elements to this project that are very much tied to our planning as a community so um I really appreciate your presentation I did want to kind of comment that it seems like there's a big component here which is sort of an opportunity to work actively with a developer during this phase before we even get to your presentation and and that is is accurate um it's you do have the ability to work with a developer to shape the pro project before anything is filed however you also have the ability to work with the applicant after a comprehensive permit application is filed as I noted earlier I have not seen a application go out the door the way it came in in terms of when when it was filed with the board of appeals and when the board of appeals issue issues its decision so you know that is a process that can occur at any point even after the board of appeals issues its decision because again there could be a mediation that that has additional compromise so it's not all that common to have this negotiation before an application is filed with a board of appeals unless it is proceeding as a lip development in which case that that's a much more active role for the select board in shaping you know what is submitted with the subsidizing agency can you please explain a Lip lip is uh one of the methods in which an applicant can seek to obtain a project eligibility letter it's a local initiative project thank you um and reason a developer would go forward with a lip application is because the regulatory hurdles are a little lower um they're not required to go through subsidized iing Agency for the financing they're able to just Finance it on their own um and essentially what the subsidy is in that circumstance is the technical assistance that they would receive from the executive office of Housing and livable communities okay is that it Paul or anything is there that's it for my presentation yeah I just want to say um you know thank you for that presentation went a little over what we had planned um next time an attorney tells me as a half an hour presentation I will remember this um but I didn't say how much we had for question it was oh I there you are getting that that's a good comment um yes it was a very it's a very useful discussion and I think we got out a lot of uh good issues that answer a lot of questions so certainly thank you for that um anything else you want to add at the end here dare I say good luck with your process okay thank you Paul thank you um and I just do and H how's everybody holding up out there because we are a bit overtime Ash is good okay that's good uh we do have thank you Paul um as I said before we have a presentation from Michael Herbert the town manager that kind of summarize um the comments we've received so far maybe review the the portal and the process and then um uh Jeff inler who did ask a question earlier will also be making a presentation on the project um and he's brought his development team uh so we do have a few few more things to get through before we go to the general public comment period so please bear with us we're probably I would say an hour over time at this point so um but is everybody holding up all right is this a useful discussion we're interested in continuing yes Joel question will we have sufficient time to express ourselves I thought that was the meain purpose of this meeting that's my intention we may need to set time limits on points in in in in line with what I said earlier uh we'll ask for uh who intends to make a a statement and then set some time periods we we're talking you know a maximum of two or three minutes a piece so and I will remind people that we have a whole portal set up where you can write at length your um your points and those will go uh to Mass housing as part of this process so go ahead Michael yes what briefly the presentation was incredibly thorough yeah I don't care about the length of it it seemed much more appropriate to meet the public could have been welcome but it should have been a focus on the board of appeals and the mechanics of the process I think many of us came here topress ourselves I thought that was the primary purpose and we've gotten way off topic here and I just unfortunate that there wasn't more time provided over the last few weeks I know there were many other issues it's very unfortunate that I mean I wrote up a presentation it doesn't fit in two or three minutes and that's surprising Joel coming from you I appreciate the humor but I'm going to read the first Jo Jo another thing is you know I just want to explain like what we're doing is highly unusual for this process um this has not this project has not even been issued aite eligibility letter and um so basically what that means is the developer submits an application to the subsidizing agency which is Mass housing Mass housing in turn notifies us and gives us an opportunity to provide the select board to provide a comment letter and typically what happens is that the select board you know basically distributes the application out to boards and committees for them to provide comment what we've done is we've taken an extra step and basically put some of this material out to the public and given the public an opportunity to provide comment at this stage but really my main point is that you're going to have a whole zoning board of appeals hearing process in order to make comment make public comment and let your concerns be known and um you know basically you know address you know the issues that you see and that you have so really you know we were hoping that this forum was a good opportunity to educate you know because there's a lot of a lot of um misconceptions uh about 40b 40b is a very complex topic Paul probably scratched the surface of of what I mean do we even get into housing production plans and and things like that yeah I mean there's so many elements of this so I just want to reiterate to everybody that there is going to be a whole public hearing process with the zba that um will allow people to make uh make comments so so all right so that being said it actually Segways into what I wanted to cover um you know I had mentioned just a little bit earlier that we have put the materials out to to the public and allowed the public to provide comment and express their concerns uh mainly through a a comment form which again we're going to take and uh what we have done is basically uh taken those comments and tried to categorize them in buckets but then and we will submit that to Mass housing but we're also going to submit those comments as is so to you know basically let those um let those go through so um excuse me just one minute um so just you know this graph I I think is probably a little bit hard to read um but basically what it expresses is on the lower axes uh the number of times a concern was mentioned and on the left um it lists what those concerns are so you know I won't go through each of the individual numbers but I can tell you what I'll do is just kind of go through what these are from most mentioned to least mentioned so you know the first uh concern that was expressed is uh you know an increase in traffic um you know having 250 units and and basically the corresponding number of cars into downtown is a concern um school capacity uh is has also been mentioned as a concern and understandably so uh capacity of infrastructure like our water and sewer uh was third uh third most mentioned um the next one is it's kind of hard to you know codify but it's basically changing the feel of the community changing the small town feel and concerns about that and then next is doesn't fit the character uh of our community uh concerns about that um moving on the next concern was that it was too tall um Jeff will get into this but you know at its highest this is a a five-story building as viewed from the street um next is a concern about increase in crime and noise uh like quality of life issues like that um the next is basically needing more commercial space so I think this has 15,000 square feet of commercial space if I remember 18 all right I was off by three um you know and compared to the amount of residential units essentially that ratio uh there was also concern expressed about our Public Safety departments and their ability to uh handle this um this increase in people um additionally you know do we have the equipment that is going to be able to basically protect um you know a five or or six-story building if you're looking at it from the bottom um next was an increase in tax burden now this was interesting and kind of going through the comments I think there's a yeah I think there's some people that believe that because these are our partments they don't pay taxes um which is not the case so the owner of the of the property actually pays taxes and assuming you know basically the rent that is paid helps pay for that so they do pay taxes um what a more accurate concern is is do those taxes that you're bringing in offset the cost of services um next would be you know worried about uh preserving historical buildings I mean currently there are two you know Granite buildings that I believe were built in the 1860s um Joan yeah Janes nodding yes so uh so we'll go we'll keep it at the decade Joan um uh the third Granite building was actually rebuilt I think in the 19s or 20s um actually from Stone that was uh there previously um not enough parking um and I think spefic specifically not enough parking within the development um there were concerns expressed about a transient population and uh you know the the people that Apartments bring into town um there was worry about environmental impacts um specifically concerns around the impacts of the Niza plume um there were some concerns about adding more affordable units and what that means for the town and um there was concern at the bottom there was concern expressed about the current businesses at the Mill so those were the comments that we have received so far as of I think this morning right JB yeah as of this morning so if there was anything in the afternoon we didn't we didn't catch those um so some additional concerns and more specific concerns that we have received so far from boards and committees and staff um storm water concerns um and this this is in no particular order um you know there's we have a high water table downtown and you know basically is there going to be enough room to basically accommodate an effective storm water uh system given where the groundwater is uh regulations regarding the riverfront area I mean this is uh within you know uh I know at least 100 ft of the Sudbury River um there Environ mental concerns um including you know well namely I think everybody you know who knows about Niza has concerns about the plume that runs underneath the property um as as well they should but there are also other chemical concerns there you know chemical spill spills or or something that happened there that um that we're also concerned about um sewer capacity uh both as as it relates to the physical infrastructure like for example we only have an 8 in sewer M um at that location it does transition at some point to a 12 in um you know our pumping stations can they handle the additional capacity but then we also have limits um imposed Upon Us by mass D in terms of how much we can transport and then we also have an intermunicipal agreement that's what an IMA is with Framingham that also has limitations on it as well um parking just a little bit more specifically you know enough parking on site I I can tell tell you that we have some direct experience now that some of these projects have been built um where we have seen the parking kind of spread from the development to on street parking and public uh Lots um next would be you know traffic um and con you know configuration of the traffic flow especially looking at where the entrances and exit are uh in relation to the light with Pleasant Street um engineering has specifically identified the milpond bridge and its condition and its ability to handle more traffic and then also for us uh you know the height of the building and the architectural architecture and scale um are concerns so that's really just kind of high level summary of of what we have so far this comment form is uh still it's still up and it will be up believe we originally said uh until tomorrow we're going to extend that to um to Friday May 10th so if you haven't had an opportunity to provide comment I would encourage you to do it through that form is that link on the town website it is it is so um so there's a section of the town website that has some of like the site plan you know the architectural renderings and that's where you can find the form as well it's also under news in the main if you go through the news yeah but I believe that might be broken now I think we have to check if it if it is we'll fix it but um the front page yeah exactly um so yeah that's about it I I don't yes an questioni slide espe was it attorney hisi about what is plan element that is really important talked about things like planning in the community character things like that looking ATS height of builds field all relate to that plan element and you actually them together they are the top concern this particular sheet and it seems like it might Beth for the s yeah yeah so this uh I mean we could certainly categorize it in different ways and by the way this is just from the public um so they didn't have the opportunity to to hear Paul's presentation before submitting this so and it's interesting Anna you know you know when they talk about planning what does that mean does it talk about some of the things that you're talking about does it talking is it talking about consistency with maybe a Town's master plan or comprehensive plan or consistency with the zoning that currently exists in place um you know I don't know those answers um so it would you know that's certainly something to explore so you I was going to keep it as brief as I can keep things brief as you know as much as possible um but yeah just wanted to give a summary of that and the reason we did this before the developer and and Jeff gave his Pres presentation is this is going to give him an opportunity to as he's doing his presentation perhaps address some of those concerns so sounds good I think we're thank you Michael um so Jeff if you're ready um to come up and uh present uh just a summary of the proposed development and any any comments you'd care to make about the questions that have come up um feel free um yeah Mr chairman and speak into the microphone uh Mr chairman and for uh members of the public for the record my name is Jeff angler I'm uh from the development team from strategic land Ventures uh we brought a whole presentation tonight but in terms of understanding where we are in the time and reading the room putting it to the board and the and the people in the audience if it's more we we can answer a lot of the questions that have been raised but if it's more productive to have people Express their concerns and I think this gentleman indicated that that's why he's here tonight sure we're happy here um well part of me is we don't know all the details so I personally would like to see what you're presenting obviously some of these are concerns that no matter what you decide to do they're going to be there but let's see what you have to offer and then we can go from there Fair and you know I think um be mindful of the time I think I'm going I'm going to fly through this so um so for the record Jeff angler I'm joined tonight by Matt MVA from bowler who's our landscape architect George Campbell from Campbell environmental who's our LSP Bill messenger and Steve Regal from Embark who our architectural team um so we're appreciative of uh the time that's given to us tonight I want to reemphasize um what we're doing tonight is a little bit unusual and it's a credit to this board in terms of we're having a public meeting very early in the process we don't even have a site letter from Mass housing at this point in time we just filed about four weeks ago but we did have several meetings with the town prior to filing trying to get some input on the general project some of the key concerns of the municipality some some of which have been Incorporated in the plan that we've submitted to Mass Housing and that you'll see tonight uh I want to emphasize a couple things just off the cuff based on what we heard the door to have meaningful collaboration and discussion never shuts off could happen next week could happen in a month could happen during the public hearing process um that can go on at any point the way I describe it is we're a trained going down on the tracks but doesn't mean we can't take a detour or go in a slightly different uh Direction um with that said we have an objective we're really psyched about our plan and and the proposal but we recognize that everybody might not feel that way and we're certainly open to have some meaningful discussion and some of the key elements I also want to emphasize a few other things one there's a lot of discussion about well what are the local concerns where can we kind of you know what are the vulnerabilities of this project and I'm not saying this project is perfect I'm not what I am saying is our team is outstanding what I am saying is we've done a lot of these projects what I am saying is I've permitted over 5,000 units of affordable housing under 40b and even before any discussion we had with the town we go through the project in its entirety to look for issues that could come up during the public hearing process so that we can address them and have answers to them that's not to say we know all the answers tonight we don't but generally on the failsafe issues that may quote unquote trip up a project I can stand before you tonight and say with a high degree of confidence we're pretty we're confident that we can satisfy all the state requirements under 40b so I think that's an important understanding to say this is not our first rodeo with that said we've been very happy to have discussions with the town we'll continue to do so I've done friendly 4bs that were very unfriendly and I've done conventional 40 BS that were very collaborative and very uh uh Community was involved and ended up really successfully so I wouldn't get too hung up on this nomenclature or description of friendly or unfriendly because it can go in any number of ways based on input and we here and what's important I can also say and then I'll fly quickly the issues that were raised tonight in terms of what the community concerns are not one of those issues is something that we haven't seen before in one way shape or form on virtually every project all right one of the things that we like about this particular opportunity very different than a lot of our projects there's something already there the site is fully Disturbed people talk about environmental concerns in storm water what we're going to be doing is exponentially better than what is going on right now what is flowing into the ground how storm water is being treated environmental considerations there's no treatment of anything going in the ground right now any of the civil engineering environmental considerations so we like when sites are totally paved like this site is at least the development area as opposed to going into pristine Woods that are untouched and we're doing clearings and bringing in all sorts of different things so that's one of the reasons and we also obviously love the location we think it can be a real Catalyst and stimulation of downtown commercial retail residential it's close to the uh mass transit location so when the state is evaluating the site there's lots of things that the state likes and then lastly and then I'll kind of fly through OB by the way anybody that reads articles knows that Eastern Massachusetts in particular is in a housing crisis and it's not a crisis in Framingham it's not a crisis in Ashland it's not a crisis in Southboro it's not a crisis in Newton it is a crisis in the entire Eastern Massachusetts which is why it has such an emphasis on um the state legislature the governor and all sorts of things there are major mandates coming to build more housing so the concerns that are raised tonight if that was how and that has been how municipalities have governed real estate development which in my opinion is why the state is in the situation it's in right now is because nobody think wants to have why why should our town be responsible for development everybody thinks that for the most part so with that said let me fly through this really quickly uh once again we're strategic land Ventures we've done and I'm just going to fly through oh you're in control of it all right I'll tell you I'll tell I'll tell you when to flip so we've done um I've been in business in multif family residential mixed income development for about 20 years we started strategic land Ventures with my partner Justin Krebs about five years ago um and since that time we've done a bunch of projects which we'll share with you tonight uh project in situ two projects in Winchester that are recently opened a project uh in in Framingham that included a renovation of a a historic Mill next slide um a couple other projects one right on the brook the brook line um Austin line uh a project in Bridgewater which is not quite analogous to what we're doing because that's really more student housing it's pretty much right on the Bridgewater State campus and designed more for students and and then there's a project in Medway that we did in in combination with toll residential they actually completed the buildout next slide please we just recently were approved on a friendly 40b in downtown Walpole 142 uh unit project and that is um um six levels as well uh next slide uh this is a project in in Manchester by the sea in all cander uh it's been I've been involved in I don't know 140 BS it's the most contentious project I've ever been involved with and it's currently under appeal we spent a year trying to do something friendly with the town and uh I won't go into details but we're at the HC right now and I have every confidence that we're going to be successful but that town and its Infinite Wisdom did deny the project not an approval with conditions so we've been through the testimony in that project and by the time we filed here in Ashland God willing if we get a site letter that that may have been adjudicated or not but we're very we're very uh um excited about that uh another Phase 2 project to the other Framingham project that the town liked uh the first phase so much they encouraged uh a second phase uh next slide next slide and then one of the things I think in this slide is a little bit oh you skipped over but it doesn't matter we pride ourselves on doing nice communities I mean we've done project in situate SE a couple in Winchester uh one in downtown Walpole we're going to be doing we do nice quality high-end finishes we do nice Community spaces for the residents one of the key components to this project which is very unique to any 40b I have ever been involved with and as a credit to uh some of the folks sitting up at this table is we have a commercial component to this project and we have a large um U area which will show you on the site that is for the greater Ashland Community benefit not for our residents exclusively it is on our land private property but as you'll see it's designed for the community in its entirety uh for a whole bunch of of outdoor uses so this project more than any of 40b all the ones we've showed ones I've permitted for other Developers this has a pretty sizable uh Community component commercial component both inside the building as well as outside the building um so with that said I'm going to turn it over to uh Bill who's going to walk through uh the preliminary design I'll be happy to answer questions at the end and and then the one one other thing I wanted to mention and and Mr Hy councelor havy mentioned this and you know I took some um read between the lines a little bit in the article that was recently written in the local paper kind of like this is a feta comple the design we don't have any input this is what it's going to look like at the end of the day I would say with all um Clarity and sincerity that's not true if there's input if there's things about the design I I mean I'm I'm talking like globally different but if there's something about the fenestration or the materials or the color or the design or something of those we we want to listen the as as councelor havy said I've never been involved with the project that when it was permitted looked exactly like what we submitted so it's there's opportunity to have comment there's opportunity to have input and we take that very seriously our team is excellent outstanding of what they do and we listen very closely that doesn't mean we can do everything or will do everything but when there's good ideas that we can incorporate um it's our uh objective to listen and to try to uh be the best community partner we can be so with that said if there's no other questions for me right now we'll turn it over we'll get into a little bit of the design and then uh we'll open it up for questions thank you Jeff and to the board appreciate the time and to everyone here uh I'm Phill meninger with Embark we The Architects on the job I'm here with Steve Regal as well I'm looking you to uh you can I'm going to fly through a couple of the uh early site contextual slides most of you I I I think are familiar with where the site is but this just outlines the red uh line of the site context um and it shows the existing building on the site that border flanks along Main Street next slide and this slide uh also just takes a axonometric view and it has a few blue little triangles and those are actually the uh existing shots of the site that we're going to look at next site so this is just one uh site uh shot from looking East you can see at the Mill building in the existing Tower there so this is a nice shot that uh will be very uh visible for people coming from the north the second is the site s sort of standing right in front of the two Mill buildings looking Northeast are the two existing yep and then a similar shot just looking a little bit more on the North angle you can see the two uh buildings here these are the two that the project is proposing to uh keep and uh restore next slide and then once again just looking Northeast the opposite way uh just at the two two buildings that we're looking to uh maintain next slide so here's just a nice little diagram we always in the beginning of our design process take a step back and look at some of the the site context and some of the advantages to the project and here the as Jeff mentioned the site really has a number of advantages um one being uh just a beautiful uh site next to the water so the the views off to the m Pond what an opportunity for any project um we have a very uh nice little outcropping of uh the river subb river running through off to uh the East which is a nice feature that um dumps into the pond and and uh and then there's also a nice wooded Fringe for privacy up along off to the East and to the South so that really kind of frames a beautiful site and then just the way that the large you know 4 acre kind of open uh parking lot and existing building spot sits that's um gets great daylighting that orange moon sh yellow moon-shaped uh symbol there is sort of the Sun Path rising in the East making its a way around uh to clockwise to the West so the project is going to get uh three of the facad is going to get a a significant amount of daylighting which is a great feature next slide please so here's the first floor plan and I just wanted to just talk quickly about how we you know what the how the building came about so really starting on the left side of the building you can see the the two existing buildings one is right here this is the uh the northernmost Mill and that's right now being proposed to be restored and fit out completely with a commercial retail public component and then they're buding M building don't your ah okay so the the two on the left that have the the the yellow tone are the two existing Mill buildings and they're both being fit out that's a combination of about 18,000 square feet of public benefit to the project interior space not including some of this exterior around 7,500 to 8,000 ft to the far north of this public Plaza benefit that sort of flanks right across from the mil Pond there a tremendous opportunity as we see it as Architects um to give back to the town and to really sculpt this um program with with Jeff and uh it could just be something that really energizes and activates this project especially as a Gateway opportunity oh let me see yeah that's great so there's a nice Gateway opportunity here as you come in um from the north so this is is the existing building we're going to um shell that restore it here we're going to Shell and restore this piece a nice opportunity for a community engaged um program here and then we strategically create a very large 150 fot opening on the site this does a couple things one it sets the massing of the building the M the taller part of the building back over 100 feet off of the sidewalk of Main Street that allows for daylighting to come flood into the site it keeps the height of the building away from Main Street number two it creates an an excellent and safe and convenient opportunity for an arrival point and an exit Point complete with drop off parking short-term parking deliveries packages and parking for this community and um leasing office space so that's great to get off of the street to get in is a great place to pick up Ubers and then right in the central of the Plan central is this is our main entrance right here so main entrance you're immediately the whole building opens up and you know really sets itself back you have a large 6,000 foot amenity space that's flanked on both sides by outdoor amenity space and then double loaded Corridor the reason why the building is shaped like this is really a two-part um strategy here one is that the building presents itself never holistically so as you drive by you never see the whole thing it keeps the massing of that building significantly down since it cuts around it also uh is strategic with the site it tries to keep the existing uh circulation and the parking around as it exists today with the main parking lot entrance in the back so surface parking around the around the back here and then the covered parking um underneath 80% almost um of the buildings parking is concealed from view you passer by as on Main Street won't even see it which is a nice advantage to this project so again how much parking is there so there's so the total parking is 390 unit uh 300 parking spaces it's 250 units but that 390 parking is considered a one:1 bedroom ratio on the project as well as an additional 50 spaces for retail that are kind of flex spaces that could also be used by residents on the off hours in that drop off area in the front with the temporary parking how many spaces is that uh that's about 15 to8 1 2 3 4 20 is does that include handicap paring spaces that does include handicap spaces and there also some in the in the in the garage as well Bill if I could also just point out if you look in front of the existing uh uh historic buildings we have in this scheme we have removed all of that asphalt parking in front of the building very inefficient very dangerous so in this scheme because we had the pull in we're now able to make that all the green space we're able to have a much safer access along Main Street and then Bill if you could also point out the town home entries and how those address yeah I'm gonna get to those summarize comments people won't be able to hear that sorry they can't hear just summarize the comments yeah so the the comment was that we as an added benefit the existing condition right here has a very close parking lot uh pull in right along the street here we've since filled that in with green space to give a nice front yard relief and a to really beautify this whole corner and and in turn we made it we moved the parking lot uh to the right here to create a a get off the street have uh a good relief off the street and get in and out safely safety is a primary concern for building drop off and for a shortterm where do that dump onto Main Street those that little front area right here yeah uh well Pleasant Street uh intersections about right here so so is it straight up Pleasant street from there or uh we slightly offset slightly offset I think Pleasant Street's about offset right by here we can look at that on this uh M your site plan after I think if you're coming down Pleasant Street that's to the left just for people at home yeah a little bit kind interesting I don't not sure how you access that get in or out yeah and the last slide will show that and then one last strategic uh element here is that we did eventually after the big break in the facade we did pick up alignment here so there's a strategy here to to set an alignment so it sets an alignment with Main Street it gives uh necessarily necessary relief um to so you don't have too much massing so nice break and then sets a nice rhythm of what we're looking at as a New England town uh townhouse style architecture which we'll show you in some views next slide thanks and I'm going to invite Matt up just to quickly we zoomed in real real quickly on the P Plaza and we can just touch on some of the look and feel and Architectural component sure thanks Bill uh Matt MVA with bowler uh landscape architect we're also the civil engineers on the project uh just really quickly this is the the front corner that that bill was talking about that we envision as a very public space uh that will be accessible by that curval linear walk that will be uh Ada accessible down uh pretty significant grade you know five or six feet to get down to that lower elevation uh but really provide access for the public public to uh a plaza space that would spill out from the retail that will be part of this redeveloped uh commercial space there so we see that as a place for food trucks to park uh possibly an outdoor fire feature um some Cafe seating uh decorative lighting and a real kind of statement and welcoming place at that corner of the building and I'll get into the uh the Open Spaces a little more um when I come back up thank you thank you mam next slide please thank you so this is just a shot of the garage uh the lower level so the garage again the the site topography plays uh a nice advantage in our mind on the way that the project Works we're continuing the main curb cut exist maintaining that we drop about a solid story so all um the parking the entrance of the parking here is tucked under the the entire building so you don't really see that and that is this is all uh covered parking so un under under this building there's about there 277 Steve parking spaces or 211 covered in this in this area right here and the advantage of putting it all the parking underneath is is it brings all the residential units above which gets them out of the 100-year flood plane and gives them the daylighting and the views that they U really deserve for the residents uh next slide please so this is the second floor plan so the second floor plan utilizes the right now currently the second floor of the existing Mill and it's a double loaded uh format which is the mo one of the most efficient layout we can get really maximizes the full perimeter of the building so a combination of Studios ones twos and threes uh we're about 65% right now ratio percentage on the studios and ones and then the using the utilizing the threes and the larger units at the corners um and then you can start to see the townhouse element uh shape a little bit differently along the front next slide please so then at the third floor we we don't as we're keeping the existing roof of the mill so this is the the the existing Second Story if you will of the mill so the building pulls back so the third story does not um touch this building and it peels back there so this is all the third story maintained is the same double loaded Corridor and then this is the existing uh northernmost Mill next slide again the peel backs and the step backs are super important here so then northernmost Mill a buding mill we pull this back another almost 100 ft creates a a beautiful um fourth floor amenity Deck with expansive views over the mil Pond to the to the north and to the west and then this is the fourth floor ele um part of the building right here so as we get taller the building gets smaller and it steps away from the street is really what we're trying to do and then next slide please and then the fifth floor we keep we we kept that line intact but we peel this back so that the piece that's along the form that's along U Main Street is only a four stor so the fifth Story the fivestory part of the building is 110 ft back from the edge of Main Street if we were looked at the street line and we're going to look at that in a section so this line right here is 110 ft back from the street at five stories and that's less than less than 60% of the full uh lineal foot footage of the first floor so it keeps getting smaller and smaller that is a a strategy to all allow light to come in and not overwhelm the street Frontage this is a little hard to read on the uh on this section but the intent here is just to do a quick study of height so this is a section that kind of cuts up through kind of cuts right through the dentistry and then jogs over and now goes up the courtyard so here's the dentist sort of the Gable two and a half Story three story element here's the existing Mill that we're looking at in elevation and here's our fivestory building back so again from the street to the building doesn't look like much here but it's it's 110 feet and here's our building you can see the site kind of sloped down that's the river that runs behind and then here are some of the neighborhoods in behind the building so if you were to kind of take datm points across we're not uh wildly out of context out of height context along the street because of the setback in our minds the existing two-story Mills in the front and that and um just a just the overall relief from that from that point next slide please and this is just a blowup of a little bit closer so here's the Dentistry building here you got Main Street and then here's that 110t building and then this is the uh one of the mill buildings in elevation this cut and cuts through Section so the the five story building in elevation um again trying to keep that as far away as possible and U keep the uh the dense the density tuck um off to the to the West uh next slide and so this is really right at Pleasant Street a view a perspective view looking uh at the project so you can see the one of the mill buildings and with the smoke the stack in the back and architecturally we started with sort of two components we started looking at how do we take a project that complements a light industrial Mill building of New England and also feels residential and and kind of compliment ments a u I would say a New England town home concept or Row House concept so we took both of those kind of ideas and we started with the big the main part of the building the big part of the building so we started with a regularized large window layout and a very clean and coherent form so just rectangular blocks that are clean a very orderly set of Windows something that is reminiscent of a light industrial era of a mill building that you'd see in New England with then we took a stab at creating a the street Frontage aligning the row house component with the Mills and working with a couple architecture features that we felt were relevant and would complement the New England roow house uh style and also complement and pay respect to some of the neighborhood the architecture of the neighborhood so by taking uh a gray brick for instance a light gray brick it doesn't it responds to the the stone and the granite on the Mills doesn't mimic it but pays respect to that we also you bring that back in some of the larger forms so a lot of the more durable Stones start to speak to some of the vernacular of the mill details of a uh in in response to the manard roof hints of that come back to the row house contemporary window Bays with individual entry Stoops create a a presence and a an entry point a privacy entry point along on the street but also help break down the massing on the street and bring a residential feel to that all those uh we feel are complement the residential design of the building and don't and don't overwhelm the massing of the building again this form right here is 110 ft back from the main street it's tough to say um see that here but that's the five St stories and you can see it step to four here so four stories here five stories here doesn't seem any taller because of the depth perception there and then four stories um next slide please and then finally this is a view looking Southeast so this right to the left is that open public uh Plaza that Matt described you can see the stack in the in the background so very highly vegetated we we see this as a a very activated area all year definitely in the spring summer and fall the mil M Pond is directly you know kind of behind us you can see the two existing Mills we're going to restore those keep those nice really activate those with new windows um indoor outdoor activity um throughout the uh the warm Seasons you can see just um a piece of the four story this is the roof deck that peels back and then the five-story way in the distance and then last to round that up you can see this alignment on the street Frontage this is the four-story sort of New England Row House element here so again for a pretty large building you don't see much of the building when you approach it from this view or from the other view you never really see the whole thing at once and that's part of the um concept architecturally on the massing and I think next slide that concludes the architectural component I'm going to introduce bring Matt up to speak on landscape thank you great thanks Bill I'll go really quickly here again Matt murva uh with bowler uh I'll just walk through some of the site things that uh that bill didn't cover here if you want to click to the next slide for me this is just a uh a plan showing the existing conditions and I only pop this up uh so that you can see what the massing of the building footprint is now it's that white area in the center uh surrounded by parking if you click to our next slide you'll see we're we're actually increasing the um the green area on site we're decreasing the the impervious area uh through through this project so we see that as a big net benefit um we are stepping back from the street as Bill already mentioned uh so the building is no closer uh than it is now it's actually further back in in most cases than it than it exists currently um we have access for the residents through that front auto Court there uh as as Bill had mentioned um and really what what we see as a the the public amenity here is that not just the public Plaza space on the corner there that builds on the great work the Town has done making good connections with sidewalks along Myrtle and Maine uh but really the whole green Frontage there we we've increased the Green Space along the front of of Main Street from about 6,000 square ft of lawn or or green area to about 27,000 Square ft of lawn or green area just in the front um from from here to here uh is that increase not even including what's going on in the back there uh if you click ahead we've already kind of discuss the parking just wanted to highlight that the bulk of our parking is covered uh and hidden from view under that Podium uh you know 21 covered spaces versus 179 on the surface so you're really not seeing a lot of the parking uh associated with this use uh next slide just touching on the grading quickly along uh Main Street and the pleasant Frontage there uh everything's at about elevation 194 just plus or minus and then we're sloping down ramping down to the parking area in the back and tucking the parking under so you're not seeing it from the street at about elevation 182 uh so there's more detail shown on these plans I'm not going to go through all of it but just from a grading and drainage standpoint uh there'll be improvements to what's out there today we're still going to be uh uh having the the grading and drainage function in in a lot of the same way it does today with uh with Tide Gates through the wall and um trying to infiltrate what we can but providing storage and pumping to um to eliminate the uh the storm water on site and get it back to where it was originally going uh but no different than it's uh it's currently configured uh next slide if you would just showing the utility routing obviously there were some um questions highlighted from the board uh that we went over earlier on capacity water sewer all of that's going to get worked out in in great detail as we take it through the process here of the comprehensive permit uh so we will get into that detail we know we're going to have to meet with the DPW and and talk through capacity uh We've shown some preliminary locations for connections to services on this plan but the the details of that will get finalized as we as we get into uh more deal detail through the process here their hand we're not taking questions yeah just I see there's a hand ra I'm sorry I see there's a hand rais will we will be taking questions following the presentation so if you could hold your questions for that and that includes questions of the developer and his team so and that actually concludes my presentation as well so uh glad to take questions at this point and let Jeff wrap up thanks very much Mr Mr chair question so we we appreciate the time we know we covered a lot of things pretty quickly happy to answer questions one thing I was remiss uh in not mentioning that certainly got a lot of attention uh this is a 250 unit rental project and under uh chapter 40b whether people think this is a good uh policy or not all 250 units count on the town subsidized housing inventory not just the affordable units so 250 units will go towards your Shi and will give the town great control over what was been discussed before future 40b developments so that's an important consideration also and and I would emphasize uh councelor Hy's uh guidance to the town about discussing school age children but is important to recognize we of the 250 units that we're proposing we have 188 Studios and one bedroom units okay that is a overwhelming majority of the building and if you go to other towns and look at their fiscal impact studies those do not generate any school age kids um and under chapter 40b we are required statutorily to do 10% three-bedroom units so we have 25 three-bedroom units here which were required to do under um under the statute so that's an important consideration when thinking about you know the number of people in the unit mix people people focus on density and if somebody if we came back and said hey guys guess what we're doing two we're doing 200 units and everybody cheers and we say yeah we're going to do 2004 bedroom units I mean that's a reduction of 50 units but I would put it to the town that that's much more impactful on the municipal services and I can say this because we've done it on other projects when we did lips and the like this project even considering the nominal number of schoolage kids from the one-bedroom units will be very fiscally positive for the town considering all fire all police all school age children these generate a lot of tax revenues believe me I know that having paying the tax bills on our other projects right now so it's a lot of tax revenue that the town fiscally can anticipate every year uh moving forward so with that said we don't have anything else to tonight and be happy answer questions before we get into public comment which we will have a long session any questions from the board go ahead a few uh thank you for the presentation Jeff I do have a couple of questions with respect to you if you could stay at the yeah probably just want to stay there for uh don't know a lot about your company um you made some presentations with some of the projects that you had and cently uh involved with I guess my first question would be uh is this a project that uh you're just building and then two or three years you'll be selling it to somebody else or is this going to be something is going to be on your Ledger for no that is not our model our in fact yeah the the the objective for for people unfamiliar there are a fair amount of development companies their model is to permit build and sell typically to a you know Life Insurance Company pension company uh private Equity that wants to hold these assets our model is to capitalize um refinance out our investors and then hold on our portfolios so that's our intention to be a a long-term Community neighbor in this case okay thank you the other question I had is and add to do with one of your um design uh the entry we on mtle Street kind of narrow you you have a grade going down uh on mle from Maine you have an entry way coming in is that going to be a one way because that that's a kind of a blind side coming out yeah our our expectation and and listen one of the things I it's of all my experience it's a favorite point of uh or discussion on all public hearings is traffic we have not presented a traffic study nor do we need to as part of the site approval process but we are almost completed with our full traffic study uh that will be submitted as part of our comprehensive permit application two unique things or not so unique things about the application in the site one there's a lot of traffic there already I mean it's a it's a commercial commercial property it's not fully leased out it could under under existing zoning there could be a lot more people there and businesses and are there now currently two there's two curb Cuts Li by and large we plan on using both points of egress as they are now we would be open to discussing usually it's a discussion with the fire department one of the nice things about this project is the fire department will have 360 degree access to the building which typically they're thrilled about um but we have seen in some cases you know one way in one way out or parts of the site that are um maybe one way I can say that the travel lanes are 24t between parking spaces which is quite generous um but we will need to look at you know and have preliminarily and it will show up on our uh traffic study in terms of sight distance sight lines but by and large the curb cut that we're proposing on Myrtle is is a curb cut that's used today okay with some enhancements I would hope there'd be some enhancements um your curb cut on Main Street you have the grade going down is that going to be the same grade or will it be raised a little bit because you're going to be turning traffic into two actually Four travel Lanes in that one area and right now it's difficult to get people out of there as it is now especially for the people that in the commercial space down there right now so if you have residential and they're going to be going to work same time everybody else goes to work you're looking at a major issue over there and I hope there will be some discussion with the town about maybe coordinating something with uh traffic New additional traffic lights or changing the traffic control uh segment in that area just to eliminate that because I can see people getting upset that they can't get out and they'll just that's typic front typically part of any process and we wouldn't expect anything less and I will guarantee you the town will have a retain a peerreview traffic consultant that will review everything that we do and it's a you know fairly kind of interactive process in terms of we like that we don't like that I mean most of it is based on accepted industry practices so same with civil engineering people are talking the same language it's like math um but it's absolutely something we look at and to answer your first question the grading more or less will be as it is today I won't say it's identical but as we've ated there's about a 12T difference between the front of the site on Main Street and the rear of the site so people have to get down there so effectively the the grade will be um not exact to what's out there today but it won't be that that different okay thank you and you said you you've already done a traffic study we're just about completed yes our traffic engineer is Jeff Dirk from Vasan Associates okay in my opinion he's the best traffic engineer in the state but I would anticipate you know um if the town has reviewed other projects special permits and the like um if it doesn't have a traffic consultant that it uses consistently I know your counselor will make recommendations and you know you guys can solicit bids uh to retain an expert that will it's because it's important for people to recognize what we submit it's not take our word for it don't look at it everything we say is exact the town has the right to review scrutinize critique evaluate everything that we're saying to make sure we're not for lack of a better description full of crap so all of that process will go on during the public hearing process including you know traffic and the munici uh departments will be involved we'll sit with fire because sometimes I'll be honest with you the fire department might want something different than what the Traffic Engineers are saying and we defer to the fire department because is they're really you know the the Arbiters of Life Safety considerations I wouldn't say that's the norm but sometimes there's some nuances like as as you said maybe a one way in or not or the like so it's not necessarily just the peer review it's also with Municipal input thank you questions from the board or the town manager I have um uh just three very specific ones so one in that first building that's commercial will it be two stories of commercial uh it remains to be seen one of the things that we people you know in talking to the town there was a seem to be kind of a an interest for like a conversion into kind of a brew pub or something along that lines so it might be two stories but it may be open in other words like this is not quite too but it's you know hu tall ceilings and the like so we haven't really programmed that out yet so I don't mean to be evasive we obviously don't have a tenant so we haven't really programmed it out okay second question how many units are on the fifth floor 37 okay we counted 36 or 37 okay and then my third question you were showing the townhouse type units in the front will there actually be entrances from the street into specific units yes those will be the only units in the building that actually have multiple entrance and we did that because we wanted to create kind of the old school you know front stoop if you will to those units so you actually can enter directly from Main Street but you can also enter into the back of your unit through the corridor but we wanted to kind of activate Main Street because that's really the only part of our entire building that's on Main Street if you will so it's while they're tow houses they're single level okay that's an important they're not there's not an internal staircase they're still um fully accessible you know ADA Compliant but they're single level but they do have direct access uh onto Main Street how many of those are there there's five stents so five front entry Stoops okay and then one last thing and because this is a huge discussion here in town is are you married or are you set on the actual colors and exteriors for those other buildings no not not even clothes I mean and and you know and I'll be honest with you there's a few things that we represented that I'm not crazy about in terms of colors so that's good to hear we we'll flesh that out you know and there's you know a lot of discussion on that um so because I know there was some concern about that so to answer your question no great or yes I forget how you that's okay I I get your we're at the same place okay sorry I just want to say so if you're going to ask questions we're going to ask that the microphone and people line up along this side of the wall I'll get to that in a minute if you have a question that's I just want to see if we can get to the people here because somebody's already dropped off we'll get to them we we're trying to finish up Michael did you have some questions yeah it's um so you know I think some of the the frustration you might be sensing is you know you talk about the regional need for housing and everything and I agree that that's a that's an issue but I think unlike a lot of communities that you've been in Ashland has already already built or permitted a significant amount of units so from 2010 to 2020 you know we went from 6,500 units to 7500 units we've got permitted or in construction right now in additional 500 units and with the 240b projects um that's an additional 500 units so it's actually an increase of like 33% if you add all of those together and that just leads me to this question and please don't get offended by it but I'm I'm going to ask Joe's question a different way because I can't tell you how many different developers I have asked if they are going to hold on to the projects and they say yes and then five years later they are they're gone so how many if can you tell me how many rental units have you built and how many do you still own we well I mean we're not an a long an old company and the development cycle is a long time so I can say of the rental units SLV is built We Own 100% of that okay so um I don't know how else to to put it than that also um nothing that has been said tonight I've found offensive or frustrating I mean honestly and we we look forward to public comment my experience so far in Ashland has been quite collaborative do I expect everybody to throw rose pedals and roll out the red carpet no I do not um but with by with that said I mean there's I think obviously unbiased but I think there's a great project to be had here we're starting out and I look forward to you know continuing the process and and getting the input of the Town great well thank you Jeff so um this starts our public comment period I want to thank you all for staying with us it's been a long night um I would just say so as as Yolanda started talking about so if you're on Zoom if you raise your hand we'll try to keep track and I'll rely on Peter to let me we'll alternate if you're in the room and want to speak we do have a microphone I suggest why don't you line up against the wall here with the person in front would speak first micone and have the microphone that'll give us an idea of how much comments uh we're looking at here and um so try to be um I see Joel's cutting he's cutting we caught you Joel look at him Jo go around the other way we're not going to use this microphone we're going to use the handheld yeah there's going to be handeld so Cliff will start Joel thought he was gonna find a way to get it first so so Joel just go over there behind Anna okay we'll we'll get to everybody believe me okay cson okay hold on a second just Cliff so we've got the microphone turned on just a reminder to keep your uh you can ask questions of uh the developer or you can address uh the board um please keep your questions concise and to the point be mindful that we've talked about a number of things if you want to refer to something that was said earlier and say that you want to emphasize that point fine but if I see you repeating things and going on uh I will ask you to cut it short and stop so so be concise and mindful of other people want to speak and I think uh Peter if you'll just remind me we'll we'll uh alternate between people in the room and people on Zoom okay go ahead Cliff okay Cliff Wilson 378 Elliott Street uh two quick questions number one does SLB currently own the property no okay oh I think that's a joke you should be at the microphone you can answer question yes if you feel comfortable standing there yes and we can all the questions don't need to go to uh Jeff they can be if you want to address us about general questions go ahead uh we have the proper under purchase and sale uh and the second question is assuming this all went through and all the permits are going and you're going to start tomorrow what type of a time period are we looking at for the Demolition and the building of the new structure good question um this is not compared to some of the other projects this has a little bit more complication we're talking about some renovation we're also talking about a site that has some environmental considerations that we need to really address so I would say um you know we're probably looking at from when we start to like when we're have a a our first certificate of occupancy 26 months something like that okay thank you um Peter you got just a note if people aren't comfortable standing for long periods of time just raise your hand and we'll let you go to the front of the line um but go ahead Peter you want someone from Zoom sure so the first person on Zoom is Helen Nicole Helen mcole I will ask you to uh come forth hi um I did try to put my video on but it's not letting me okay we'll take a word for it okay okay hel Cole for Elliot Circle um so I do have a lot of uh concerns but I'm going to focus uh tonight uh just on the historic um aspects of those buildings so you are actually taking down one and a half of those buildings it looks like uh they're the the two Granite buildings one looks like the facade of the front half will stay and then one one whole building will stay the previous um development that was supposed ly going into that same space was planning to reuse the granite the granite's um historic R the Mills are historic the downtown has a historic character um and a history of uh and culture with those Mills and I'm wondering if you are planning or what you are planning to do with that Granite because I'm hoping you're going to at least reuse it in that development great question I I would say we would love too I would also say you're asking a pretty um technical construction question and one that we will certainly uh be receptive to get input on but at one at this point in time I couldn't say definitive how we would plan to use that but I think we would be really excited um whether it was on our site or giving it to the town or whatever I mean I think there's some opportunities there but we recognize that it certainly has value um and we would be you know amendable discussing that uh with our architectural team with our contractors and the like so um stay tuned for that but it's a point that's noted and you know we can talk about that in more detail as we get a little bit more advanced okay thank you Larry D young Larry D young 106 Sudbury Road uh couple of questions one is the interior Court space what what is the material that is that is there that you're going to use to make that because it's elevated over the parking lot you want I have a second question yeah go ahead I'm not sure I know you talk you talk about absorption but there's not going to be any absorption there well yeah structurally so the question was what will a raised uh Courtyard be constructed with so there's a we haven't nailed down the construction um methods of the project it could be a concrete but it's probably going to be a concrete on metal deck that'll be recessed down from the the finished floor of the residences and there'll be a mix of materials on the surface right it could be a series of um adjustable P wood pavers or concrete pavers it could be some plant beds um some uh different mediums for um Pathways and and and Gathering so it's a it's a series of decks green grasses sods turfs all those components which are all built up above on a uh ele elevated deck okay so that's that's really now at this point in a design stage absolutely early design stage yeah thank you it's very concep the second question that I have is on the entire parcel of land that I've seen there's a large green area that goes easterly to along the river and I see absolutely no development there whatsoever uh what's going on with that why isn't that being used ex still wet yeah it may be wet it may have envir EX for the Overflow right yeah there there's some resource areas that we can't do anything in um one of the things that we actually would be interested in getting more information from from the town is there's our understanding that there's some sort of walkway or pathway back in that area that we would be amenable to kind of tying into if there was some way um we don't know a lot about that um so that would be something that would' be open to discussing with the town but basically the project that we've proposed is being confined to the area that has already been Disturbed and is impervious we are not expanding Beyond any of the paved area in fact I think as we've represented there'll be much less pavement when we're done than there is today so that's hopefully an explanation on why some of the areas that were shown which are within the site boundaries were not touching or developing so there's no way even to use that for possible Recreation well perhaps passive recreation in terms of integrating with if there is in fact a a pedestrian path or whatnot back there we would certainly be open to whatever kind of pass of recreation we can do that would not run a foul with uh d uh regulations or you know Riverfront or any of those considerations but we're open to discussing that with the town with 250 units you're going to get a lot of people that are going to want to spread out during the summer months okay thank you Larry um Peter is there anybody next on Zoom that we want yeah uh next up is Leah Suarez Leah I am asking you to unmute please step forward hi Leah Suarez of 25 Valley Road um I just had a question um related to what Mr manani said earlier um I noticed there's several driveways going in and out of your complex if I'm parked at your complex and I need to make a left onto Main Street which driveway do you envision people using and how feasible do you think it is to make a left out of that driveway excuse me um both driveways that we well we have um I guess four curb Cuts uh but two are just to the guest and and drop off in the front two are the primary ones where most of the cars are going to be going which are existing today um so they're both one way I mean two-way in two-way out uh so I think you could use either but realistically I understand uh with existing traffic patterns the one on Main Street would be more challenging um so people may naturally select the one on Myrtle um but that's something that we'll certainly look at more intently with the town's consultant and our own consultant okay thank you I I would also mention uh one thing uh to people that have not been through this process before we hear a lot of you're going to need a traffic light that that is not at our discretion or even the town's discretion there's a state warrant [Music] a state warrant that you need to meet I think it's 10 different uh criteria not five of 10 but all of them in order to have a light um implemented so and and that's harder to meet than you would think but a lot of people say you'll need a light that's not at our discretion it's at this it's at the state do short of a light though there are traffic caling patterns there's signage there's all sorts of other things that we can do to uh dictate how traffic flows in and out of our site um and we plan to do all of that to the greatest extent possible sure um hold on go ahead Jeff just to expand a little bit on that I think one of the things we might be asking is not necessarily to add an additional light but to line things up to where with the existing light so the entrance and exit to your development with Pleasant Street and Main Street sir so we yeah we would I'll be open to discussing that okay thank you uh next I think we got Paul want you go ahead yes Paul poovak 40 Lake View Terrace um I've got a couple questions for the developer um how can you say that you've only been in business for five years how can you say that your your um deal is talking micop your deal is that you don't you know sell properties and I'd like to say you know I've got a lot of experience with traffic studies with sight lines I've got degrees in civil engineering building construction and I think Joe brought up a very good point along with Michael cars are coming down off Route 9 and Route 9 and the Mass Pike going down Myrtle Street they're they're going 45 miles an hour in front of the waterfalls and you've got an exit coming right out there and it doesn't receive hardly any traffic now but putting those units back there you know they're going to cheat and you know when they come down there and they meet 75 other cars backed up all the way Beyond pin hill road that they're going to cheat and they're going to scoot in there they're going to scoot in there it's just you know the project I think is just not right for Ashland because it just H you know you can talk about building setbacks tight restrictions but that doesn't address the real problem it's going to be a cluster you know what okay thanks Paul anybody on Zoom yep next up on Zoom is LK LK I am unmuting you hello everyone uh my name is uh Lenny kensky and I actually leave two houses away from this location so I probably going to affect it a lot first of all I want to say thank you to Jeff and his team for great presentation and um with all resistance and negativity I personally love this project and I feel really jealous for people who get apartments on the fifth floor and have a awesome view but uh and I also think out of all units uh town is putting right now that probably going to be the best looking but the question I have is did you guys review that uh pollution from the nanza factory is that going to be an issue is some research about that are you gonna do something there to mitigate that yes we will um I'll let who wants to answer that you have your LSP here that will all be uh uh humiliated um as part of this project they're required to to uh handle that but I don't know I want you want to just give a short statement on that the short statement is yes we're very well aware of it and yes we're already involved in the process with d on uh meeting all the regulations on uh how we're going to address that so um it is very much um you know under our consideration it is also a process that's separate and distinct from this 40b process because it's a state permit state entity and if for some reason we were unable to address the issues that you know are inherent on the site we would have a problem to be quite candid so we have to be able to satisfy DP that we're doing all the necessary measures and taking all the necessary action um you know to address the issues I don't know we've had quite a history with do you have experience with that or your team absolutely I'm professional just just to address the question uh first of all I want to say uh quite a bit of work has already been done on the property and of course nanza I know people know that here um and we're continuing to monitor we have a long-term monitoring program on the site uh and I just wanted to follow up on what jef said is that we've already been working with quite a bit with mass DP um and uh the other thing I can add is uh uh the apartments will be all above uh a an open a garage parking garage so that'll mitigate uh any potential uh Vapor intrusion uh into those structures so I I think we have a very good plan and uh be continuing to work with mass DP uh throughout the process great thank you John you're up good evening John featherston 98 Heritage Avenue and also a commonwealth affordable housing Comm commissioner right and past select board member I have to put that plug in oh and Board of Health all right that's enough I was interested in the mitigation on the property because I'm not aware of that but I'd like to talk to you maybe offline uh grossly disappointed that we you mentioned the word curb cut 19 times and there was no public transportation shelter mentioned in those curb Cuts interesting you mean like a bus stop public transportation shelter yes it not NE necessarily in the 21st century The Bu interesting thought I mean I'm I'm candidly I'm not sure I understand the question but confidently why don't you have a bus stop I'll make it simple well we we maybe it's an oversight I mean one of the we all our projects well no all our projects have a bus stop for if you're talking about like the school age kids that we have that would get picked up just public in general for the for the public Regional Transit Regional public transit so we'll have a Metro West Transit Authority could potentially be a stop plus you're close to the commuter rail station you know that sort of thing we would be open to that I mean candidly it might it's I mean as I said then you're going to have to look at really serious mitigation on Main Street for a curb cut to to accommodate a a regional transportation bus in the parking lot park no because they won't go into the park I don't know admittedly I'm a little over my SCH on this issue I if there's a bus stop on the street wouldn't the bus just stop and pick people up not with your traffic that Havoc you're going to cause no yeah but there's I live in heavily trafficked all right I think it's a it's a good point and we'll keep that in mind John do have something else yeah uh and this is a real important question because you know as I said as a a housing commissioner there's nothing more urgent in the in the Commonwealth than getting affordable housing for residents but uh I'm concerned about who your customer is and I'll ask Mr manan's and Mr Herbert's question a third way what does your customer have to look like for you to achieve profitability and more importantly who's going to manage that portion of the property for you and then I just have a third question on that I'm not sure so Jeff maybe you can explain what the expected rents are for the affordable and Market R relative to the property for a project of this size we would use an Institutional manager that is known and highly experienced in managing these types of um developments we tend to use gry star who we think is the best in the business uh you can look them up um so they would be the property manager relative to the affordable units we would use SCB housing to facilitate our affirmative marketing and fair housing plan so they would be responsible for screening all the applicants uh that are interested in the housing we work very closely with the municipality and any affordable housing groups to outreach and make sure we're um reaching all the interested parties in the town of ashin that may be interested in this housing and also those rents are prescribed by the state based on the area uh median income in the metropolitan area so those are not established by us as the developer so everything is fairly prescriptive but I would tell you that this project will be you know professionally managed by uh it's not we're not like all due respect and I drive a pickup truck but outfits that you know somebody driving their pickup truck handling Landscaping on their own and snow removal and you know and doing the plumbing and whatnot that's not how we would own and and manage this building thank you and John one and just to follow up on that and you you raised the point uh so it could turn into a migrant shelter all right John so you made your concerns it's no I'm not concertive it's a it's a topic that needs to be tsed with the migrant shelter problem in Commonwealth right now there's no housing I happen to run a migrant shelter you know right now I know there's no housing if this management company would Ain the opportunity to to become a migrant shelter it's a conversation that needs to be had in public uh is there any statement you could make about your plans that I mean I think it's rental market rate rental housing plus 25% so I'm not I don't see why it would be migrant housing any more than any other apartment I don't I don't made comment earlier about you know how it it would help towards ashop well that is not in dispute uh it would uh the affordable housing secondly and I'm not an attorney but I think our permit would prude us from doing anything of that nature we have a regulatory agreement that we're ISS that we're signing with Mass housing it's a long document it's very clear in terms of so I thank you honestly I don't think that's Jeff while you're up there can I just ask have you done projects where a certain percentage of the housing is reserved or prioritized for Town employees yes yes every almost every project we've worked on has what's called the local preference and we work closely it usually and forgive me I should know this but I think there's four categories that are allowed by the state uh Town employees people that live in the town people that have direct relatives that live in the town and um there's one other one but anyway those four um categories can be used as part of AAL preference so that those people are given priority uh for the affordable housing that is um you know available or marketed yeah thanks and before and I think we'll alternate with zoom now but I before so I think I have Kate as the last person in the room is there anyone else who wants to ask a question who isn't standing up just let us know we're just trying to plan how much uh how much more time we need all right so it looks like Kate will be the last one in the room to speak and you've got one person left on Zoom Peter yes one person left on Zoom Amanda Hayes please step forward um Amanda Hayes 21 Roseberry drive and along the concerns around traffic um and transportation and and some of the notes around the location um being so proximate to the MBTA station has there been any consideration given to um to running shuttle service um to the train station to potentially reduce the number of people that are commuting using the train but also using their car um just reiterating uh Mare's Point around how difficult that is um to get out at rush hour so and you're aware of where the commuter rail station is Jeff yeah that's one of the reasons we like the site okay um I know the 250 units seems like a ton to some people but I can say with great certainty there's not enough demand from that size to weren't a shuttle unique to our property but if the town had some sort of shuttle or was contemplating uh you know a shuttle on a greater scale we certainly would be uh amenable to uh participating in that paying a fair share and the like but I I can say with a high degree of certainty we'll not likely have a dedicated shuttle um to because there's not enough units people people come and go at different times it it just doesn't warrant it so thank you uh next sir go ahead hi thank you uh Alex Keef over on Pine Hill Road um I know A lot's been talked about traffic so my question is with the study that you're completing are you including the adjoining roads such as Pine Hill Winter Street Water Street Moran Drive strobis Lane uh and those being cut throughs that might be a potential uh being a a former police officer of the town with um Mr manani I can tell you the average speed coming down M Street's about 40 that's why I usually clocked people at when I pulled them over and that is a high accident area on the Myrtle Street side for due to that cut so definitely something you're going to want to look at through the study if you wouldn't mind uh more importantly uh noise is a question I have uh going to be produced since the the height of the building as well as uh the overshadowing that might be caused with shading issues that could cause potential ice over on the roads uh and I know South bro when they defeated a 40b they had to do with access and one of their issues was with the railroad so wondering if that's going to play into it because one of their issues was when the freight train cut into that back area where they were proposing it it was cutting off emergency access obviously the Train's not right next to the building but is that something that's going to be considered as well I don't know um I really understand that question about the train I don't forgive me but I I don't understand the question relative to the train and the cut off and the point you were making I'm not trying to be evasive but um could could you rephrase it or yes so I guess I'm looking at the the overall study of the roads and the patterns through the traffic study of how it's going to be accessible for emergency access the town's just invested roughly $1.7 million into a new ladder truck working with the fire department to make sure that can make the turning radies in such okay I can answer that okay um so I mean one of the things again we like about the site is the fire department will have 360 degree access they'll have uh two ways in and out and we will have our civil engineering team from bowler we use a template if you will that shows the fire the largest fir Tru in the town maneuver ability through the site we'll make the fire department comfortable that they can access everywhere they need to go that the the bull knows that the entrances are appropriate so all of that will be looked at and I have every degree of confidence that it will will meet whatever the fire department is looking for great thank you all right thank you Roberta go ahead for Berto Suman 28 Woodridge Lane um I want to thank you guys for your presentation tonight and you actually can sit down I don't have a question hey Jeff there's a oh Jeff's getting a workout in all of you for coming for your presentation for staying so late and it seems like you have a thick skin so I'm just going to let it rip um I have a couple of comments um one is aesthetically for the building and my apologies to The Architects but I think it's one ugly building um it's way too high for the area and the use of the historic buildings that Helen is so concerned about seems like an amazing afterthought they just seem to be like stuck on the end and not really integrated well into the design and to get back to Yolanda's point I really hope that there is reconsideration for the color and the materials so that it might have a chance of looking Blended together better and maybe be more aesthetically um pleasing the other issue people have talked about with the traffic um Friday afternoon at 4:30 I was coming down Main Street from Route 126 going towards your the property which would be on my right hand side the D the traffic coming in the other direction was stopped at um Pleasant Street backed up past pin hill road and all the way up the hill and around the corner as far as I could see so I'm hoping that your traffic study takes that into account we had a developer here once Pro provide us with a traffic study that they did in the summer when people were away now I know you're not doing that because you're doing it now but a traffic study that isn't there when the traffic is there is is useless to everybody concerned there's also it's really narrow road over there it's really narrow coming down that hill and it's windy and I think the site line is going to be really awful um and it's narrow going over the bridge by mil Pond and by the um Pine Hill Road and by the waterfall and I think that's a real safety issue not just volume of traffic but safety and um finally I was part of the committee that helped to um do the Riverwalk and the renovation of milpond Park and the bridge that goes over the water and I'm glad you see that as an amenity to the tenants in your building but it makes me incredibly sad that that building will be right across the street and kind of ruin the Aesthetics of that natural environment in that Natural Area so thank you for listening thank thanks Roberta all right Joan Jan and Friday onshore Road um I am on the historical commission but speaking as a resident um I have a few quick questions and then a comment um first is um how um sorry will there be a residence I know you mentioned that um Greystar will be managing the building but will there be um resident superintendent in the building to um maintain the building and keep the harmony of the area with gry star typically there's not a resident uh uh someone living at the property but I assure you there is 24hour 365 emergency response from Greystar so um we're not successful if we have tenants and residents that don't have their issues um addressed quickly so I we we have another project that does have a resident super um I can't commit to that but I would say it's probably more like unlikely than likely and um um how um sorry how far from the street are the front steps of the tow houses i' say that varies from maybe 19 to 30 something feet as that angle opens up and the difference in height from the front building to the back building the actual height so about 11 ft would be the difference between the four story on the front and five story on the did you mentioned that that the town houses were one story is that no I'm sorry if that I what I if I misspoke um the the townhouse building if you will where they have the direct entrance it's the each unit is one level but there's four they're Flats there's four levels but the somebody's apartment will be one level okay does that make sense you go you go up to the four Flor through an elevator yes in that in that area yes okay and did did you look at keeping the third building of the M buildings uh we did and I would like to Echo Helen's comments on trying to keep the granite at least in incorporated into your design we agree with you oh boy um and I have one more question sorry please be with me um the the height um of the the height of I'm sorry the height of the um six stories five well it's plus the garage so in the back it's six and I believe that's 69 feet 11 in and I'm wondering if it were just a little bit higher You' required to to meet additional safety parameters I believe and I'm wondering if you will be incorporating those into your project um I can say this that every this building will meet every applicable code and I can say this also that it will be monumentally more safe than the building is there now right so it will be under you the I think below the provision that you're referencing by 1 inch right thank you all right one in right all right thank you Joan hand it off yeah uh Brian Mallet um we live on 14 Water Street um which is obviously going to be impacted you know pretty heavy by this project um a few questions if you guys don't mind um so on the point of traffic um again we live right across the street from this um Water Street is already used as a cut through by many people at I would say very high speeds um we have small children our neighbors all have small children um I guess for the board is there any consideration to putting like speed bumps or any speed mitigation things on Water Street um you know safety for us is a big concern we have dogs small children adding you know 250 units to the end of our street is only going to increase what we already discuss as a neighborhood as a major problem so right if I can interrupt you that that your question has been well received by the traffic study committee Safety Committee and I'm the chair of that committee uh we've been in contact with one of your neighbors who gives us video weekly with respect to that matter um it's being looked at with respect to speed bumps there is some concerns about speed bumps and liability so we we're looking into that but we've also talked about putting additional signage up there uh traffic study will be done as well uh but it takes a while to get all those uh things and you know completed so it your question and the concerns have definitely been heard by us and we're working on it okay thank you sir you're welcome um my second question is other than uh traffic studies um are you guys planning on or have you done any studies on the crime impact like increasing crime that this might bring to the area again with small children raising a family here um major concern of ours is adding you know 250 units of low-income housing at the end of our street oh it's not it's not low income so it's affordable housing which means they so low income is when you think of like Section 8 very low they might have vouchers things like that this is only 25% is going to be the affordable housing portion which means you have to meet a certain income requirement the other 75% of this building are going to be market rate apartments and current market rate is not cheap so it's not neither the affordable housing so I think the idea that you know you're concern about crime that's not necessarily not a concern valid or a concern because of the type of people that most likely will be living here interesting so but they're mostly one unit apartments right so these aren't families moving in here there will be he mentioned he me they it was mentioned that 10% three bedom 10% yeah so about there's yeah 10% is three bedroom uh 25 of them will be three bedrooms so that could be families 188 of them are going to be Studios and one bedroom apartments well it's a little bit concerning just to be honest that you just dismissed that out of hand I think it I'm not what I was dismissing was when you were saying um low-income housing there's lowincome housing is usually much lower incomes they are you know you know they are they're they have vouchers for housing is considered low income affordable housing you still have to meet income requirements but you most of them are still working and things like that as we were saying it's Workforce housing so for some of our town employees who are teachers or firemen or things like that it's I mean I think what's the current income for an the for for a family of four you talking about the Ami it's like 884 so these are you know these people are making anywhere from $60 to $80,000 for these affordable housing units depending on the unit thank you you're welcome um outside of that my last question is just um do you have do you guys have any info on the impact evaluation of surrounding houses based on projects like this uh for this particular project uh no but I can tell you anecdotally that um there's never been any study or analysis that said anything that any 40b project had any negative impact on home valuations in any com in any municipality Michael or anybody on the board are you familiar with uh property studies like that yeah so there have been a few done um and I can't name them specifically right now but they're consistent with what Jeff said um they haven't necessarily seen a correlation with the decrease in surrounding property values okay thank you very much thank you next go ahead Ash else is there someone you want uh I am the chair of the sustainability committee but I'm speaking as a resident um two separate sort of areas of questions so first one we've been talking about 25% of the units are affordable housing does the entirety of the project count towards are so so all 250 will still be counted correct do we have any feeling for let's assume that this project was to go forward at what percentage we would land that post the project we be up in the 8% range okay all right yeah if if you took this project by itself by itself yeah yeah okay thank you that uh and then the question for you guys is what kind of sustainable features are you planning to build into the property are you considering going either fir or net zero on these proper on this property uh recent studies show that especially for Den housing which is a good thing uh not necessarily always in this context but overall from a sustainability perspective it's a good thing there's a lot of opportunity for you just to go fire zero and and not really have a material impact on your cost um I will say this um one of the one of the things that councelor Hy said at the beginning is under 40b you're only required to do a sketch plan um that's not our style I mean you can tell already you know we do a pretty good plan and we'll have more details for the zoning board uh what you're asking is a certainly legitimate question but a more specific technical construction question that we've not fully vetted I will say this um there was a lot of discussion before about the stretch code and whether that's applicable or not I have every expectation we'll at a minimum meet that um so the whole discussion we were having earlier is obsolete but then we'll work closely with with embark who's always you know advancing and thinking about these things um so give us a little time on that we haven't fully vetted it but we'll definitely uh you know it's listen it's the way of the world these days and something to be uh carefully considered great thank you Jeff I think that's that would you potentially be considering on-site solar or or EV charging within the unit or or all electric units would you be looking at fossil fuels at well of our projects have a certain number of EV charging stations um solar is something that's continually advancing I wouldn't say we would rule that out um so all the things that you're talking about are definitely things but at a minimum we'll have a lot of EV charging stations whether or not we're all electric in the units remains to be seen it seems like that's kind of how things are are evolving but stay involved you know as we advance the project will be we be I mean you don't need say that tce right great thank you go ahead Anna good evening Anna Tes minitz for Meeting House path Ashland Mass speaking today as a resident um I wanted to thank the select board um Rich who's in the room and the developer for being willing to do this particular forum for the public um for some context although I'm speaking as a resident I am a planning board member I'm also on the comprehensive plan steering committee and this particular Forum was born out of a comprehensive plan meeting in the box and so I wanted to thank Michael and the select board chair specifically for being willing to make this forum happen as a result of that discussion that's right and because it was born out of a comprehensive plan meeting in a box I wanted to lay out that context form the three questions that I'm about to ask um and what I will do being a lawyer is I don't want to um bombard you with too many questions but I'm going to just give you all three and you can answer them in whatever way you like um so question number one has to do with fiscal impact um and I'm assuming Jeff you're willing to work with the town to use the fiscal impact calculator that the planning board already has available to it and you did mention some data points that you already have from your prior projects and are you willing to share your own tax um data in whatever way you're comfortable to show the town hey for these projects and you don't have to answer all three of my questions you might want to hear them first um it might be easier um so uh are you willing to share your um tax data if you will in a way that you're comfortable where you could lay out for the town okay here's my projects here's my number of Apartments here's my ratio of Studios one-bedrooms multifamily or multi-bedroom here's the towns their tax brackets and the uh tax revenue that I pay in a way that would make you comfortable so that we could not only have the fiscal calculator but your own data to better understand um this wonderful tax revenue that you believe you can bring to town um that's question one question two is zoning so coming from the perspective again as a resident who happens to serve on the comprehensive plan steering committee um question two has to do with two potential zoning changes one is um currently the downtown area does not allow for hotels if the comprehensive plan steering committee or the planning board presents a zoning change allowing for hotels downtown is that something that would be interesting to you as a developer um similarly airbnbs how have you addressed those types of zoning changes in other communities where you have development have you worked with either planning boards or select boards to develop Airbnb related regulation and how do you regulate airbnbs in your rentals and then the last question has to do with would you be willing to come to the steering committee for the comprehensive plan and be part of the conversation since being a developer here long term you are essentially becoming part of our community and your voice and your contribution to our comprehensive planning would be very important those are my three questions thank you do you want to address any of those now or you don't I mean or take them under advisement I I do want to say the Airbnb is a great concern I'm not sure if it's something that we' rely on you to solve but you're welcome to I can say this I like to stay in hotels that's about the extent of what I know of them I can say emphatically we have no interest and we're we're a multif family residential developer we're not a hotel developer so we would not develop a hotel I think do you have any measures to to ensure that won't be happening I think that's the just or is there anything in the industry do we do that are you talking about the short-term rentals now Rob oh that's a different well that's a different question the the Airbnb is easily legislated by the zoning board you can part of the comprehensive permit issuance you can prohibit that so if tenants were airb being their unit they'd be in violation of the permit and their lease and we could proceed with an eviction so that's an easy one um so that hotel question Airbnb question uh I would be honored to go to some I don't know about the when you meet or whatever but I would be happy to participate and then our fiscal impacts um we did not do any um for this development nor are we required to but for different reasons in different municipalities we have and those are not outdated and I would be happy to share those with you we did one in um Walpole we did one in I think we did one in Winchester I have a and and the methodology is is the same it's basically you look at the in number of units the bedroom types the anticipated kids uh you know um they look at some of the specific elements of the municipality uh tax rate obviously so I could share those with you it be very happy to and then I think it would just be a little leg work on back the town taking your own tax rate and stuff because the methodologies as you'll see are basically the same and I think you could arrive at you know the some some basic conclusions and then I'd be you know happy to talk if we you know we don't need under 40b you do not need to do a fiscal impact analysis but if as part of our discussion it became critical for whatever reason or part of our negotiation or whatnot I'm not going to close the book on that but you know it's not an insignificant cost to us to do that and it's not required but I wouldn't say necessarily we're not doing it but I'll let us share with you what we've done and then come back if you have any suggestions com can you use the microphone Anna please issue although not required does come up a lot when projects like this are presented and so it tends to be sort of a marketing mention of hey this is going to be great for your Revenue um so I think if it's going to continue to be presented that way to the public it would be advantageous to see your actual calculations and and we do have a model we've used in the past correct that we could use this to implement yeah I I mean I I have serious concerns with the accuracy of it um but um something to think about yeah and how it applies here okay oh and just Anna thank you for your kind comments I do want to point out that the the the select board as a whole was involved in the planning and discussion of this session so anyway well I think she gave you credit for it yeah no the sard as a whole yes oh was a whole okay um Kate go ahead C Jersey Katherine Jers 11 Rodman Road I'm a member of the planning board but I'm speaking as a member of the public and my question SL comment is to the select board so I have to be honest I was a little disappointed I thankful that the developer came to do this but was talking about some negotiations that happened and that's kind of um not negotiations but discussion so I feel like that this room was filled Zoom was filled people have an so we have to be letting the public know about when things are happening like if people are meeting with developer on a project this scale in our downtown there needs to be um a memo kind of published on the website and I'm asking kind of this is the first time I've met these individuals I haven't met anybody so I don't know what you're trying to trying to say I don't know who I just know it was mentioned yeah so I mean let so let's explore that a little bit yeah I don't think she I think it's a legit question a legit thing to to ask so I my my request is that when we have these un this I guess the developer probably knows nanza is a a wound to our community right and this site is critically related to that as well so for both General democracy transparency and and Civic engagement involvement I'm asking that you will do that I'm also saying on this particular site this is Extreme sensitive to our community so I I think it it's that added level is the request to make sure that we are public about things and I I guess as also as a resident if there's going to be the the developers expressed that there can be discussions I'm not even calling them negotiations but I I think that we have to have Community discussions about that like how how is that happening and who is who is discussing and what are they discussing and I I'm I'm asking for the um select board to comment about that and and what done thank you all right well I think uh this will be on our and I think we're all um believe in a transparent process and a systematic process we've talked about a number of things and this will be on the agenda for our next meeting just as kind of as a followup so um I think we're committed to continuing a useful constructive and transparent process I'm not sure at this point we have any specifics to say about it we've talked a lot about the procedures did anyone else have the I just wanted to say I wasn't a part of the S sidewalk but there was a s sidewalk that um Mr angle did with quite a few people with with several people so I think just one yeah the S sidewalk was part of the Mass housing process I think uh and I'll attempt to come to the defense of the Town a little bit here before you go there why why don't you give us an opportunity to respond to that uh because understand the concern resent the implication though um so yes uh Jeff and his team came to talk to Peter and I and basically was kicking the tires and saying you know they had a preliminary design and asked for our feedback um which we get gave and it's very similar to what everybody else has given um you know concerns about the height the architecture uh the historical buildings and keeping those because Jeff I if I remember correctly your first design didn't have didn't keep the um historical buildings um and a number of other things traffic number of units so I said okay and then came back and let us know what they were going to submit to Mass housing essentially so um it did not take the place of any type of open discussion um it's not like we helped sh I mean to the extent that I mean I will say Jeff at least when he came back he had kept a couple of the original Mill buildings um you know which you know was was great but um it doesn't take the place of the conversation that's happening now or what's happening at the zba so it's not like we entered into any kind of agreement or commitment associated with that and quite frankly you probably have more conversations in other towns with with people but we didn't really feel comfortable with that Kate I just I just want to respond too Kate I I think that um you know I I can't speak for the select board because but on some level I think I can um we we are very um you know committed to our community participating in this and I wish that our committee our community there I wish that we had filled this room and downstairs and that we had uh 300 500 people online so we are doing everything we can in terms of trying to make it uh uh people publicly aware of what's going on trying to give them the tools to understand what's going on and how we they can best have a a part and a role in this I wish that this community had been more involved in the planning and is would be more involved in planning meetings that you all do um because that's where real impact could happen so um I'm sorry that we're here we're here this plan it has many positive features to It ultimately it it's really a tough thing to do in the middle of our our town to put 250 units there it's that's really um changing our community forever and you know my husband's family's been here since 1856 so I'm I'm here with a lot of people on my back and but in terms of are doing anything without the public input or wanting and and desperately wanting public input just isn't right okay thank you yeah I would also say you guys are ahead of most other municipalities relative to I mean to have a meeting like this before we even have a site letter is credit to the the board of Selectmen also on any project we're involved with we reach out to like the planning department just to take the temperature of hey we're kind of thinking about a project at this site these are this is our cred ials is there anything we should be aware of that it's a it's not a negotiation like we're going to do this but you better do that or it should be characterized as what it was it was an informational it was a casual conversation I will say the plan before you incorporates a good amount of what we heard you know that's important to the town um so there's going to be a lot of meetings about this project uh a lot of zoning board meetings there can be informal me meetings will take directive from the town but I would say I think the town is doing a pretty good job compared to what I've seen in other towns where there's no input no meetings just the zoning board and that's it so all right well thank you Jeff I think that um I see Joe did you want to say I just wanted to ask if uh if down the road uh to keep the transparency going as uh Kate was asking would you be willing to uh show up for another public form at some point in time in the future it'll be CBA yeah of course I mean you know the only thing I would ask is um what's what are you asking of us or should we present are we there to listen what's a you know objective um but as I as I listen there's there's easy ways and hard ways to do these things and ultimately sometimes you end up at the same spot but it would be stupid and shortsighted of me just to be like yeah we don't want to do any of that we don't have to because it's it's to to my benefit and to the benefit of the project do have input and do have some collaboration and if you ask me to do something that we can't do I will just say no and I'll explain why and that's just how it will be but of course I would be open to you know hearing additional um feedback and the like I mean we have a lot of work to do the traffic I'd say what 50 60% of the comments we heard tonight are traffic related so even before the zoning board we can submit our traffic study um um you know I think uh the town does a nice job of circulating the information that we provide so um so that's a very long-winded way to say yes we would be opening to okay there you go thank you and Michael I think you had a question all right so um first of all I want to thank everyone here Jeff and his development team and especially and the select board Town manager especially the citizens who came out tonight this has been a long meeting think there was a lot of great questions and observations I think this is the beginning of the process for this project as you can see we've got a long ways to go um but um you know I'd say we are committed to transparency and communication and discussion um because I think think we all we are all here because we're we're committed to this Comm community and trying to do the best thing we can um and so hopefully we can come together make this project as uh as uh good as possible in this uh situation so with that and I think do you want to outline maybe next steps or do you want me to or yeah I why don't you go ahead and do that um so you know so we're still in the process of taking comment from the public and then also the boards and committees and as Rob mentioned next week at um at the select board meeting um most of it might be done in exec session but we will have a public component you know our goal well we'll definitely have a public component our goal is to basically take all of that input and essentially prioritize it um and then at that point we will assemble what what's called a comment letter um that basically categorizes or explains all of our concerns with the development um and it will reference different boards and committees and different citizens uh concerns and then we'll also include you know the memos that the different boards and committees have sent to us um in full as well as um you know the citizen comments so all of that gets sent to Mass housing it has to be done by the 29th I believe 27th or 29th 28th or um and they use that to evaluate um the project as a whole and determine whether or not to issue a site eligibility letter and as councelor hav Hy had mentioned earlier if they get a site eligibility letter that gives them the green light to go ahead and file with the zoning board of appeals great and the other just last reminder you know we got you're holding the public comment open till Friday right in the portal and so um you know if you want to make detailed comments that you uh didn't make tonight feel free to do that we are also not believe formally uh recording these comments for tonight are we in incorporating know they need to be in the form if you want to have them Incorporated to mass so that's good so keep keep that in mind you know i' like you know we characterize this as like a listening session both for us and the citizens and for the developer so um I think it worked well in that um in that sense so uh but please if you have detailed comments um please make those any any other comments or thoughts from the board before we adjourn this so um I thank everybody and um this meeting is is over all right thank you Journey thank you all thank you all really app

e e e i' like to call a meeting to order please please stand for the Pledge of Allegiance andice please stay standing for a moment of silence like to remember our service men and women here in overseas especially our graduates thank you Cheryl can we do the roll call we have enough Miss Ferris miss dla Mr Jones Mr Mahia present Mr Mercedes Mr Tatum yeah Mr ha him I'm sorry Mr toox I'm Sor excuse me okay uh exceptional uh Reggie lvo going to have the pleasure of doing that yeah that makes sense good evening everybody um I'm going to say a few words about Charlotte uh lavali and then she's going to also say a few words to us about who she sees herself as so Charlotte lavali is an 18-year-old graduating senior enrolled in the health assistant shop at glts she and her twin sister Carolyn lavali were born and raised in Lawrence Massachusetts Charlotte's long-term goal is to follow in her older brother's footsteps and become a police officer someday Charlotte has a GP a of 3.45 and is an active member of our school Community participating in various clubs and activities currently she is finishing up her fourth year as a Vos softball player Charlotte lavali is being recognized tonight as a distinguished Reggie because of the beautiful person she is on the inside and outside Charlotte overcomes obstacles with a smile and optimistic attitude her calm demeanor and thoughtful approach to situations had Led Led to favorable outcomes for her personally and professionally she is a role model to most that meet her and is a reliable friend and Confidant we know that Charlotte will do amazing things in her future and are excited to celebrate her as an outstanding member of the glts family this evening char [Applause] this award is presented to Charlotte lavali for her outstanding contributions to the greater lawence technical school Community given the 7th day of May 2024 [Applause] yeah can we have the podium over oh yes yeah thank you so my name is Charlotte I am a senior and health assistant as Mr lvo said and my plans of after graduation consists of serving in the United States Air Force I'm leaving for San Antonio Texas a month after gradu uation for boot camp um my job in the Air Force will be military police that basically means I'll be securing the base wherever I'm stationed and making sure nobody gets in who's not supposed to be there um to join the Air Force you need to pass and take the ASVAB test and then pass the physical requirements for each job military police is extremely hard to get into and only a select few that scored high and is eligible eligible in the physical aspect can go my long-term plan as Mr lvo said is to serve um as in the Air Force and then become a state police officer I'm going to strive to become a member of their SWAT team just like my brother is and um I'm also going to further my nursing education in the Air Force and attend their college serving my country is always something I've known I've wanted to do since I was little and I really can't be proud of myself more in my achievements so thank [Applause] you Charlotte congratulations I'd like to know if your brother's one of our graduates I am is congratulations to you too thank you thank you for your service what year did you graduate uh 2017 oh I 1978 I had five I had five brothers that came through these Halls 76 yeah I remember your brothers I carp oh no kidding yeah that's great good stuff lived in South lawence right yeah about that thank you very much moving along um Mr Lavoy we don't have a student rep you're welcome thank you we don't have a student rep so I think I'm going to hold on to us for a little bit until he if he does show up we'll take care of it y um I'd like to get a motion to uh approve the minutes last meeting motion to approve second second all those in favor say I opposed any discussion on them thank you Mr Deano would you please we know you have to leave yes sir yes the cash balance report as of March 31st 2024 count balance on February 29th was 4,631 778 79 we had deposits for the month of 4,372 6849 transfer out to mmdt of a million do less payroll on March 14th of a million 188686 43 payroll on March 28th of a milon 165 55455 we had warrant number 24 on March 12th of 469 438 51 and warrant number 25 on March 26th of 1,756 2390 leaves us with a book balance on March 31st 3,424 86039 and a corresponding bank balance on the same date of 4,994 0598 in our mmdt account a total was 6,200 64257 at the beginning of February uh end of February I should say beginning of March um we had transfers a net transfer in of that million doll and interest for the month of 38,5 12.98 leaves us with an mmdt balance of 7 million 239 15555 and a total operating cash balance of 10,664 01594 very good can I get a motion to uh accept the minute the uh cash balance report motion to accept second second for Mrs Ferris thank you all those in favor say I I opposed any discussion thank you Consolidated cash uh that was a pass out from uh Mr Deano I think everybody has it Julio was a handout everybody has one any questions while Mr D Stefano is still here and he's not running out the door yet okay cash balance report we' accepted the votes put the hand out Mr Deano thank you very much thank you revolving fund uh the pages in there does anybody have any questions on the handout F no questions Finance report uh Mr Lavoy you're going to uh talk to us on the transfer of funds am I missing something this has been oh you're talking about the bre yeah so we have um we we when we closed the graphic shop we had some uh funds that left over from the revolving account and number here see the number um that number was Melissa 8,000 about $88,000 about $8,000 so we're looking to transfer that to the regie locker to support students and families with financial hardships so we provide to the regi Locker we provide food clothing home supplies Etc so we would like a motion uh from the committee to approve the transfer funds as I presented it those funds into this account sorry I missed it what is the to being transfer well this is when we had a graphic shop yeah I know what what was what is the transfer where's the it's ended Finance report transfer of funds microphone please yes so you'll see it under uh the last page of the finance report that's the three maybe you maybe didn't get a new book you can have mine is anybody else missing that pcture so uh I believe she's referring to the amount of the transfer not necessarily the document just the amount M monel said it was $8,000 8,638 it's on the revolving report okay thank you thank you you're welcome so so you I just wanted to see the line can I get a motion so it's the revolving fund it's on the the account motion to approve discussion got a question please Mr is that money to cas yes so it was it was part of the graphics program so any Revenue that they raised through that program was deposited into the revolving account and then those funds in there can be used for anything Graphics related but since that program is closed um superintendent would like to move it to the Reggie locker and out of that account that's more like a donation account and they use those funds um for financially type exp should that just go into the general budget no you you'd appropriate into a different revolving account yes so we go to that okay can I uh we have the motion we have the second can we get a vote on it please Mr Mahia yes Mr tbox yes M Ferris yes M TLA yes Mr hayum yes see no donations we have an article on Mr Gerald we dedicated the to her we have a little party for her here it was very nice had some pictures in there uh here to take a look at participation I see alumni Mr will do some speaking on the alumni okay we we invited uh the one active alumni member at this time which is our oh you are yeah oh two active members then Tommy and Danny H and sometimes I'm active but but someone who works like he's retired well they're both retired so let's say two active alumni U members right now so uh I invited Danny to come in and uh talk a little bit about the alumni Assan where it's at where it's going and uh he said he asked if I would do it in his place so I'm going I'm going to do that so the alumni has been up and down uh We've the alumni has struggled over the years to continue to exist although it still does exist um one of the challenges uh um that we have with the alumni um we haven't kept up or the alumni hasn't kept up with uh the IRS reporting over the last few years so uh our uh nonprofit status was uh revoked taken taken away from the uh Association so I recently resubmitted a new application for recognition of an exempt under five uh 501c3 of uh eternal revenue code uh and so we'll uh I've cleaned the somewhat the report although we don't have a full uh committee uh of members at this time uh I sent in what we did have so I'm not sure that we'll get it approved uh but the commit the uh alumni has been functioning uh with Danny leading a lot of the activities so the main activity that the alumni continues to do every year is the golf tournament uh and each year the golf tournament brings in anywhere from 12 to $166,000 um and uh most of the work uh Danny does with some help from Tommy and a few of the other uh instructors and oldtime uh teachers some of the teachers continue to support and help with that uh uh function and so it's been able to continue to stay alive I think we've had seven tournaments seven about seven tournaments since its Inception um and so again this year the on August 2nd will uh be again the Reggie alumni uh Association golf tournament um and so I would invite anyone that knows of anybody that would be interested in participating in the ter tourament tournament uh to uh can U notify either Dan habab or Cassandra Aela who uh also supports uh is on and on our website you can go to our website and uh fill out an application to sign up for yourself or for some uh in order to play in the tournament um the alumni did uh donate $10,000 uh to the scholarship for scholarships this year so that each shop has received I believe $500 is it each shop received $1,000 each shop received a th oh so they got 20 20,000 oh no sorry two5 sorry I think there were two $250 scholarships for each shop plus two academic Awards right for a total of 10,000 for a total 10,000 right B he the alumni uh donated $10,000 overall for scholarships for the seniors this year from funds mostly the funds come from their um golf tournament so each year uh they donate some money to the school uh from the funds that are earned from the golf tournament there uh right now they have in their account about 20 they have $ 27,9 52 uh but now they gave the school 10 so they have a balance of $1 17,9 52.90 um they do also sell we the alumni also sell sells bricks out at the field if you go out the field you'll see you can if you're an alumni you can buy a brick and have your name put on the brick and it goes out uh out where the flag is at the entrance of the Alumni field uh so if you go there you'll see different names of different alumni who have graduated um have their name on on a brick so I think they're $100 each or maybe $50 each um in any case uh if you want to buy a brick you can notify Danny H or Cassandra aella so um we are um if we are going to continue to try to get um our exemption back uh so that we can then try to pull the alumni committee back we have a lot of graduates who work here uh we have actually 10,000 students who have signed up to be a member of the alumni but no active uh leadership committee uh overseeing alumni right now uh on a regular basis so our goal is to try to reinstate that and get that back on track okay yeah if you allow me I like to say a few words about Danny hup he is a 69 graduate y along with Mr LaVoy 68 68 graduate I'm sorry he was also a 34e carpentry instructor yes before he retired yep and he's been doing this Ever Since U he was also uh a vice president the local 1707 and I I would have loved to have had him here to uh put a feather in his cap but he didn't want one but uh thank you for all his hard work Mr habab if you're listening it's very much appreciated yep thank you truly one of the long standing Reggie uh graduates to come through glts and uh if you meet him you'll know he's a wonderful awesome person so uh come to the golf tournament and play you'll get to meet him um he plays himself I think he tries to win every year might have won a few times himself but he's a great golfer and a great person so thanks for all the work he does to keep our alumni alive moving along uh reported to superintendent director uh superintendent lvo evaluation form is in here he's going to speak a little bit about it so you have a copy of the uh typical the annual evaluation form that we've used uh the last 14 years um I know it's very difficult for you to complete it so I'm going to send you um a working document that under each one of those standards I will have a list of bullet list of things that I've accomplished that would fit for that standard that you can evaluate and determine uh where you might think it its value is in terms of Exemplar proficient need Improvement unsatisfactory or you can highlight if you're aware of any other um uh efforts that were done under that standard feel free to add to that uh or select anything that I might and trying to make it easier for you to because some of it unless you're here every day it's hard to know exactly what are the things that are going on day in and day out in terms of these standards so you'll get that uh before Friday you'll get an email listing all of those uh with this completed so that it will help you guide you in completing this form and if you have any questions or concerns would like to meet with me feel free to call uh Susan and she'll schedule a meeting and we can talk and go through it I'm happy to go through it with you so any questions for the superintendent on that before I move on uh next up is school calendar and we'll need a vote on this everybody has a draft of the school calendar I looked on it I looked at it they worked hard on it looked good so this is a a draft form until you approve it that's why it has draft on it if you see anything on there that you feel you'd like to possibly speak to look please can you put the there you go thank you I don't like the mic okay so I I was looking at this and I see the Zone um color code yes but in the calendar I don't see the color code as it's supposed to go like for the green the green for example it has professional profession professional development dates yes but in the calendar itself doesn't show that so I was just wondering why and so because I didn't look at all of them you know the yellow doesn't match the yellow there's no greens there even though there are states there that are development dates on those on those months so I was wondering about the color C and whether um the matching dates for those col Cod so the um today they're outside the calendar keep it not so confusing no no they're not the right of the if you look at August for instance you look at August okay it says important date so it has 819 to 822 is the new staff orientation so that's when we bring in the uh new teachers we give them an orientation on those dates so um and then on 829 we have the grade nine new students half day uh on the 29 nth where we bring in the nth graders for the first time um but they are not the colors are not inside the calendar but uh they represent important dates if they're in red look at green professional development days so that represents days that those are full days the 27th 28th and 29th they're faculty professional development days so that's my that's exactly why I question it because not because of what they just specifically mean but you have a color C and the color code when you when you color code those dates that's what it means what that so back to my samples you have professional development let's go to February February 12 on February 12 it's not it's not green 12 is yellow so is that yellow for you and green for you see what I'm saying yeah those colors represent the uh what suppos represent different weeks changing of the weeks um so it's it's simple as that it's the color code within the calendar month and day it's not matching is what I'm saying because I did try to look at this but the color didn't help me so that's why I'm questioning yeah so you're if you look at the calendar it doesn't have all the colors built into the calendar itself right yes so okay that's yeah can I just comment on one thing I think part of the reason for that is because where the all of the days are colorcoded like we have an orange week and a black week in some cases if we put the color on that date then it would also Co cover up the like if it was an orange day so I think that's probably why they keep those colors separate we get to confusing maybe we need different calendars for different things so we can do I'm just suggesting because it's hard to follow a calendar with a color code when the color code is not there well that's a good idea we could do a second calendar a calar in the calar yeah for different things it's it's a calendar for the school year and the and the um shop and academic weeks and then there's a calendar for all the professional you know events calendar it's different calendars because that way you can follow the col yes no I like the idea we we'll do that we'll put a second p this one would be utilized but it's basically to let the students know what week are in as well as give some information about the days but color coding it to the events and the color code on this side is a good idea so I like your idea you want a table until we get it corrected it's say yes I I I guess can we table this please I think they need to finalize well if you could just finalize that the dates and everything okay this we will then next meeting having another calendar okay with you sure anybody else you be hand okay uh we need a vote on this please um um so if we want to be specific in the motion to what Miss DL said so the uh motion is to approve the dates on the school calendar as is pending the uh adjustment of the Calendar's format colors yeah the colors yeah just the format of it yes okay that was his motion Mr Mahia yes Mr tbox yes M far M dla Mr haam yes thank you uh superintendent director school choice we also need a votee on this one so every year the uh school committee has to vote on whether to uh glts to be a school choice School uh which means we could take students from outside the school outside the district and and in the past we voted no because we have so many kids on our wait list we have hundreds of kids on our wait list so we typically committee has voted no because of that so I just need a vote from the committee uh stating that they want to continue to vote no on that as opposed to yes so we either need a no or a yes motion regarding school choice so it's to vote either in favor of school choice or against against school choice as is right now we do not have school choice that's right okay can I get a motion we got the motion yes I pulio was that the motion well I mean the motion is to to to not go into school choice yeah did you bring to not approve school choice yes okay do I have a second second let's call a v on that Please missla Mr Mahia yes Mr toox Miss Barris Mr hayum yes put the admissions report I believe uh the assistant superintendent was going to do that yeah all right thank you so um we this past Saturday we had our accepted students day we had 426 um students come to that event which was great it was a great turnout so we currently have 469 um enrolled students for the class of 2028 our goal is to um to get up to 480 so we will be sending out a few more acceptances um within the next couple of weeks we have 831 students currently on our waiting list unfortunately sorry 83 1 you finish question sure um our enrollment went up a little bit this year for um North Andover for just in terms of enrolled students we went from 5 to 15 currently and from uh for athuan 117 to 128 and then uh there are separate pages in there for transfer applications which will be really tough this year because we we have still have very high numbers for our current um sophomore and Junior classes uh we have 173 applications for the class of 2027 so that would be for sophomore transfer students um and we're still at 479 our for our current class and we have about 59 applications completed applications uh for the class of 2026 and I don't know with I don't believe that um we typically add waiting list to this admissions report so I actually just pulled it up while I was here just to run that number to see where we are that's a good problem to have uh M Richardson thank you very much thank you um next up is uh update on in-house suspens I'm sorry I'm sorry Zoo you had something question she did she said that it's not here okay thank you uh in-house suspension we're expecting Miss Gillis are we tabling that or are you going to say some words on that I'll say a couple words on it so we've been uh we met on it a couple times and we uh Miss Gillis is still doing some uh research and has been reaching out to other districts regarding uh how they run in-house and whether it's something that um if we were to run it what would it look like so uh I should have something for the next meeting um what direction and what that would look like at glts if in fact we were going to go to to in-house suspensions so we're not ready at this time to make a report on um we're not done our research and the work that we're looking at to in order to put that together sir yes any questions this yeah okay I I please it's coming back the next next week next meeting next meeting she's coming back y I understand so y don't we have to make a motion to make sure no uh no I don't think so no just being continued um next one uh we were supposed to have an attorney's handout on the dri's education we did not receive one did you receive one do you have one for us so we've been uh working with our attorney on uh the driver's ed situation where the uh we were going to sell the cars to the school for 2,000 and then buy them back in September so we uh he's been um working on well we've come to we've come to a um realization that we need to look at this more closely see and maybe go down a different pathway but he is prepared and has started to put together a contract that we would use if we sell them um but we're now looking at if it's a feasibly cost uh uh feasible in terms of costs and um until we can finish that work um we haven't made a final decision on what the contract should look at look like so he's been he's done some work on it he started to do some work on it late because he was working on the uh preparing for the uh hanger um lease and changing of our uh our uh Charter with our communities preparing for those meetings and meeting with them so he hasn't spent a lot of time on it but just late last week he started to actually look at at the contract that or the really not a contract but the agreement we had we've had with uh the Driving School uh and so at this point um we will push that off until uh next school committee meeting to until we can make a final determination what's the right way uh to present it to the committee in terms of whether it's feasible for cost we do one of the things we are um that we believe is important to make sure that uh students that have already taken a driving uh the classroom's part of the driving course uh and ready for driving we have to make it possible for them to get their driving in so that's what we're trying to figure out and negotiate with the driving school right now how to do that uh that's cost Fe that's cost feasable and also what should it look like moving on in future years so we're trying to figure all that out right now but we'll have it ready for you in the next meeting as we have the attorney continue to do the work he started along with our uh insurance agent with dhy insurance has been part of the discussion as well so this is also going to be continued until the next meeting yep do we need to uh table it no no we'll just we'll bring it up we'll add it on next agenda so well this is differ between the other item to this item this item says approve I know I shut mine this item is different than the other one where this one says to be approved so we should make a mo we need to make a motion to table and come back yes because it's different motion to table second Miss Ferris yes Miss dla yes Mr Mahia yes Mr tbox yes Mr haem yes thank you uh superintendent we have three out of state travel requests so the first one is uh looking to approve the out of state travel for Miss nari uh malonian n she was selected as the by the national athletic trainers Association uh as the athletic trainer National athletic trainer of the year to receive that award this year at the National Conference so uh she's asking to uh be able to attend that conference uh so we're looking to have the committee approve the out ofate travel for her uh at a cost of $1,965 all right you need to vote on that one I so this one says that is founded funded right it's funded well jts would be funding it by operational budget that yes okay so it out of operational out of the operational budget okay so it's a little bit confusing yeah because usually when the something fund is f is founded by a some type of gr Yep this one says fed y but is but is for funded by the school it's funded by the Yeah there's no Grant that's supporting or paying for the the uh conference for her to go to this conference so it has to come out of you see where the confusion is yeah so it's actually coming out of school fund no fund it's schol not not yeah it's not fun yeah not funded by any other source um outside Source let's say it's if she's going to go it has to be funded by the school's operational money yep anybody else just out of interest Mr ly um is there a line line item for this or this just comes out of the general budget well we have line items in the budget for conferences be under conferences would that be the same one as the teachers uh education it could be well it may not be specific for teachers it can be for administrators teachers it can be for anyone that is going to go to a conference not necessarily just teachers not just necessarily teachers anyone that works for the school it could be a cafeteria worker if there was an event that we thought was valuable we have the funds yes yeah I I'll make a motion y second second okay let's take a vote on this one too Mr toox yes Miss Ferris yes Miss dler yes Mr Mahia yes Mr hayam yes number two so we have in uh couple weeks ago the uh skills USA had their state championships and in that state championship uh event we had a student from uh Metal Fab who won a gold medal uh and uh for welding uh sculpture welding and as a result of that qualified for national competition so in order for that student to uh participate uh we would be sending uh two teachers the uh the skills um skills USA uh advisor and the students teacher who worked with that student in preparing them for competition and uh the student themselves whenever we send a student to National comp competition we usually send a second students so there's not only one student there with the teachers and the adults so that there are two students so in order to um fund this opportunity for our student to compete at the national level uh it would be a total cost of 11,600 uh to uh which would I need the school committee to approve U move forward for them to to participate for this particular student to to participate at the national level this is not completed it needs more information so it's for four people only one name is listed um like the other one it was already the other one's very well um filled in but this one is not and the amount of money very significant to just uh have a baby um I mean the cost obviously it's I'm sure it's what it is but it's missing information so it's missing three names the names of the students and one name of the teacher and it's not checked that the p is coming from where um that's just my observation I don't know if anybody else have any other questions anybody else M Ferris sorry zo you all set with a question you know I'm not I'm not questioning the amount I I would like to see this amount so much that you know you have to go to the bank and get a loan for it because I'm just not seeing for a technical school of this quality we don't have anyone sent to skills USA and it's getting lower and lower and lower and to have just one I know they start with an exam I mean why is it that our students are not succeeding in this area I have a problem with that so I'm I'm just putting that out there we should not have just one student going we should have several and certainly to begin with at the first round in wherever it was malor um we only had a few I don't know the exact I'm just saying a few and from that few one emerged and I'm just saying the quality of this school is such that it wants for nothing we have um many staff and everything is in place for students to succeed and I'm not seeing it and so I'm just putting that out there making a statement you don't have to do anything with it but anyone else sure I mean I'd actually like to know why but Mr Loy so skills USA um well in in terms of uh qualifying for national competition you first have to win state competition and um we only had one student that got a gold medal in state competition we won I believe three or four medals in state competition um this is an individual medal in terms of gold that we only won one gold um we I will say that in terms of the amount of um effort that we put into skills USA not be may not be um what we need to put into uh in order to compete at that level we are we have made some changes starting this year where we're doing school competitions so that the student who uh each shop has its own individual competition and then that person is the three top students or four top students in that shop then gets to compete at the state level and in terms of preparation and getting ready for skilled USA uh we're still working on uh how to improve our uh improve those programs uh and uh and uh I would say to that that we still need to do more work in terms of you know we have we have advisors right we have we have teachers that work in and in the shops with each kid yeah um it is kind of like a premier thing yep well I guess it depends where from where you look at it whether you how important and how much value you bring to skills USA uh but it starts with an an exam right and isn't that an assessment of what you learn in the career areas yep and it also depends on the kind of some schools put many many hours in preparing kids to uh compete we don't do that true you know we don't we don't take time away from teaching and learning and preparing kids for the for their careers in lie of preparing them for skills USA in all honesty you know we don't stay after school and have kids studying uh skills USA uh protocols and procedures and and all these other kinds of competition uh that you know may or may not bring value to what we want the kids to be able to do when they graduate um so as far as it you get out of it what you put into it when it comes to skills USA and in terms of the effort we put into skills USA I'm not going to put us at the top of the list because we we're not at the top of the list nor do we seek to be at the top of the list uh because it depends on where your priority in my mind it depends on where your priorities are um and so um but if we're going to compete I always say you want to do the best you can if we're going to send four students to compete in carpentry we want want to make sure we send our four best students and are we doing that every year maybe we are maybe we aren't um but the only way we're going to be competitive if we send our four best kids year after year uh and if we put a lot of time and effort into preparing them to succeed which means that the teach it has to be important to the teachers if the carpentry teachers don't value skills USA and think it's important then they're not going to do a lot of work to encourage the kids and prepare the kids to succeed in competition that's the truth of the matter I don't want to belabor it because I mean you you you gave me an answer you get you put in what you get out of it or you get out of it what you put into it and and that's the answer so I mean that's the truth of the answer right but I I I feel as though we're preparing them for the workforce are we am I to know that this is a two separate curriculums running parall well the truth but when you think about skills USA it's not just preparing them like I'm if I prepare students to be carpenters and then they go compete at skills USA there's a lot other things that go into that preparation for competition in skills USA you know there's you know kids lose points for not being dressed properly kids lose points for not knowing the model the the uh some of the information that you need to know about skills the organization itself you lose points for that do we prep and prepare and study for all that some schools do do that they put a lot of time that some schools have are meeting twice a week after school with the kids that are going to compete to so that they'll be the best they can be when they compete we don't do those kinds of things when it comes to skills USA we don't put that much effort into the you know winning I guess is in other words well you know what winning isn't everything but I mean like I said when you just said you know they put points take points off of the way you're addressing the the way you're speaking the way you make you know you're presenting yourself I mean those all come down to personal characteristics that we're I'm hoping trying to you know mold the best person as well I mean but I would think that we don't have to win but I think we have to be a little bit more competitive and that would be a nice thing I think that's all I mean so I think the work that we have to do to be more competitive is to try to get our instructors more passionate about it that's the bottom line to want a girl that's the bottom line if we want kids to be more successful if your teachers really buy into it and see a lot of value in it and are are passionate about it students are more likely to succeed that's that's what I would tell you and I would tell that and I tell that to them as well I think if we're going to be successful and we really think it's that valuable and important then we've otherwise don't even compete I guess right well the state values it and the state thinks it's pretty awesome um you know state federal government provides funding for it um so they value it as well um you know we had 285 kids on Co-op this year probably only one other school in the state that has more on Co-op that's a better Mark of our success than the success we have at skills USA no that's very promising I like that yeah all right can I call you back to the request please may I make a uh a statement I don't know like said there's no names on it but for these two I'm going to say two men two two young women I don't know for them to be able to be accepted to pass the test I think is fantastic for them to be able to go to Atlanta uh with their teachers is eye openening for these kids um I believe in skills we did skills and um I I know industry believes in skills and I'm sorry I didn't mean to take away from you go ahead please I mean I'm okay with the full USA and sending two kids and the two teachers and the money it doesn't matter what but this is not compl that's right we need to know who are the teachers and the two students that been selected and it needs to be listed here and it needs to say where the money is coming from so as long as that's completed then we should move forward but this one is not completed at the time all right do we have a date on when this has to happen excuse me uh June 24th they need to register so we got time not really not no because you got to register by a certain by tomorrow I guess you have to register by tomorrow I do know the names even if they're not in the paperwork I can give you the names we can give you the names yeah we don't have it in the paperwork and the funding would become we' be coming out of operational not three students U uh well I can the two we have the names of the teachers and the students but we don't in terms of the funds would be coming from the operational budget no Grant or to check where the money is coming from and I'm not sure that we maybe Melissa knows we have enough money in Student Activities to pay for this I'm not sure that we do I'm I think what we determined it had to come out of operational budget when we were looking at it yeah I know I believe the other teacher is um Stephanie DEA she's another um metal fabrication teacher um and the two students who were going um one was a Gold Medal winner and the other one was a silver metal winner from Metal Fab nice so the question remains do we table it or do we go for the vote and make the deadline I'm sorry I can't hear you you want to add the names to it oh sure I don't know where I don't see it let take place for the names am I missing something this is the original form could you put it on the original that I have to sign I see a place to put the names oh the name of the traveler is right there so you got Christine remind me Mrs Fitzgerald that's what you jumped on all the time who M Mrs Fitz Joe sign it Tom's gonna sign that I want it done right next see I'm doing uh um I'm doing her job tell I should just watch um does anybody want to view these signatures I don't want to read them on air I mean the uh names Brenda already did it she's putting it down but does anybody want to see give us you can give us copy right okay Sor we're good y can I get uh a motion motion to approve the end of the meeting I'll get yes must top R second any more discussion want you call this one please Mr tbox M Farris yes got one more Miss dla yes Mr Mahia than Mr hayem yes we have one more the uh Yes program mot I believe have the names that um I can't read what that says name of Travelers now but I have two names on the board oh you have two names I don't know what that is go back this is the original so we're looking for an approval for the out of state travel for the automotive technology department grades 9 10 11 and teachers to attend the NH Yes program field trip on May 31st 2024 total cost is $1,142 20116 for buses but it's all the 9th 10th and 11th grade students in automotive that will be going on this field it's basically a a field trip but it's out of state class field trip it's a class field trip and and it's out of state that's why we we need uh approval from the committee second Miss Ferris yes M dler yes Mr Mahia yes Mr tbox yes Mr hayem yes I'll sign all of these and I'll give them to you order uh next one Mr Lavoy uh District Comm the msaa which is mass School administration Association am I right Y and there's a paper in the back of that I'm sure do you want to speak on it so we have uh one of our uh administrators who will be uh presenting at the summer Institute on uh um July 23rd uh which is uh and it goes from July 23rd to Friday July 26 um Josh uh will let uh will be doing a presentation on leveraging the potential of the Wind Block for enhancing intervention and student support uh and it's going to be on the 20 he's speaking his presentation will be on July 24th at 10 11: a.m.

excuse me at 6:04 p.m. today is May 7th 2024 uh going I have a motion go into the meeting so moved thank you can have a second I second a motion thank you all in favor I hi thank you I appreciate you all being here um we're here tonight to review the financial statement period ending April 30th uh 2024 that being said I'll turn it over to John Spang and and Mike Weaver to take us through it gentlemen you go ahead yeah I just uh just to introduce it what you what you'll see in this month's report are all the I'll call them the the deficit action steps that we talked about and uh whether it was combination of moving money into grants or transfers and things like that so uh we think uhu we think that's done and and this is what it looks like now so uh why don't you walk them through it Mike yeah sure um Ken I I guess if you want you can pull them up I believe everyone has a copy um but the financial statements that we're reviewing are for the period ending 430 24 uh it was a rather uneventful month which is is uh good as we draw close to the to the end of the year we had $1.9 million um in expense for the month and that is when you look look back at our there you go k if you could just go down to the um summary page here we go um so that yep perfect so that 11.9 um is in line with the previous eight months average is about 12.4 as the previous 12 months average so about a half a million dollar swing uh this month was a little bit higher uh in expense in comparison to last year I'm sorry in comparison to last month and that was largely due to uh timing again as we always speak Rich we talk about that Transportation timing uh for those those Transportation bills and utility bills and that was partially offset with some of the things John was alluding to which was moving some of the salary and some of the benefits out of the general fund and and into the the grant fund so from a year-to date perspective through the end of the month we had 103.6 million with another 46.6 million encumbered and that's against our budget of I have here 100 uh 50.6 million again that6 was from the um additional uh the additional perorations we'll see that down at the bottom one of the next slides but this brings us to a favorable 441,000 variance which is slightly up it's up about 121,000 from last year's year dat variance which was showing favorable 320 there are let me just stop you there for a moment sure generally speaking the one of the things that I particularly at this time like to watch very closely is the the the unencumbered balance um that that we have which you're talking about at 441 um that may gives me some sort of an indication as to whether black or red as as we approach physical year end in this particular case we didn't we didn't as in the past two months or or or previously we received that $600,000 um one time appropriation uh for the special ed and the other cost what uh increase the generally the expenses would fluctuate plus or minus to show that number would increase decrease why would the the number increase with no additional appropriation in the funding yeah Rich that's a that's a good question um the the increase uh like I said that's partially offset by the uh the year the month-to-date change in utilities and transportation which is going the other way but the favorable variance uh which driving that 100 21 is moving salaries and benefits from items that were in the general fund that John has spoken about a couple of times before into the the grants fund okay so it's pretty much cleaning up your um your procedure that coincides with the um the reduction the reduction action plan correct yes yeah okay all right thank you I just want to make sure that was clear yep and there there are below my uh first paragraph in the year to date there are uh three paragraphs uh very short blurbs um more for talking points but um you'll see the the second one down at at the close of the month um we receive at the close of every every month we receive uh we have a meeting with the insurance broker Gallagher and they they talk to us about the claims that were incurred in that month and how that kind of shapes up looking at their projections um this month was relatively high in previous months um so we just want to have that on our radar but that is uh that is typical so when I reviewed the last three years uh fiscally the first six uh the first uh a few months um typically will'll house our uh I guess will house the months with the lowest cost and the later half of the fiscal year is when most of the uh higher months come in so um they're still comfortable with their initial projections and it's nothing that we haven't seen before but it is something that we watched and it is something you'll see uh in the in the financials uh month over month and against thing on this point I I think it's easier for me to to address things as we're talking about them you know rather than wait and go through the schedule I I still like for my own purpose I like the monthly recap and I understand the you know the the the floor is in it relative to it being a cash basis but when I look at the health insurance line for the current month it it's a little bit let's say generally speaking it's in line with the rest of the the the period of time the the month but if you skip to the year to date when you go into the cumulative one not the monthly section but the year-to DAT one and you go to health benefits and you look at the encumbrance there's a $7 million encumbrance is is that part of the bump that you're talking about or is this two or three months worth of of encumbrance that you have in there uh that no that doesn't um that is not the encumbrance uh that I'm speaking of the the amount we're speaking of that that went up is the actual what the actual claims were um what and that there's a little bit difference in timing from between that and what's actually in the financials for the month the but the amount that you're referring to the large encumbrance uh in what we call the 5200 or or the general um benefits that's all benefits so that's um not just Health but all of the uh the other taxes uh long-term um Dental uh work no in the mine itself if you look at if you at the itate schedule if you can go to that Ken do you want to put that up the longer page that's is that the one you're talking about rich no no the itate one oh I know what you're talking about y it's after this y keep going a little bit more right there no next keep going yeah it's it's in here and in your benefits uh section we have the one more that's that's the keep going that's the grant one no that's general fund yeah that's it that's the summary yeah no I want to see the line number for the year or date oh uh can scroll up I'm not sure if I saw it in this report um uh huh let me pull it up it's up a little more it's ahead of that rich um Ken no no no that's it that's why I like these meetings in person I'll pull it up and share my screen now yeah I I even think it make it much easier if we start numbering the pages you know because when they print off they just print off in a in a section and if you you know then we won't be fumbling when we go through the package be or for today I meant that you know we could look at that at further down the road y you're in the right you're in the right section you just have to get to this yellow highlighted is the health insurance for April let go to the benefit forun that's it this is it right right see what I'm saying there you got health insurance you got the life and then you have the dental the health insurance is where I'm looking at that $7 million incumbrance now does that encumbrance take care of the most recent High claims you were talking about or this is if you look at this for two months it it's over $3 million a month in claims and charges if you look at it for three months um you know it's a couple of million so I'd like to know what's in the S million the uh $7 million uh amount that's encumbered that is not including the most recent month um it would be in the uh in the actuals that we uh that we see that number the 18 uh 18372 I have 802 so right to the left of that so this is where the actuals are this uh encumbrance amount um was encumbered for the rest of the year um John I believe that's what's put into the system at the beginning of the year based upon the projections from Gallagher uh well it's also um you know the employees uh share in the cost of the health insurance cost of the premium and let's say for example a teacher is paying 18% of the premium then this represents the other 82% that comes out as those months go on so it's it's the remaining employer share based on on uh individuals okay let me I might be getting too detailed but let me understand something in the accounting I would ACW what you had just mentioned the the high month and and that's what I would assume that acrel would be part of an encumbrance and and then the the you know whatever the difference be the arithmetic forces out the differen between the budgets so if you're if you're telling me that we have hypothetically h a high month which is extraordinary let's say it's $4 million in claims and because of the processing system it hasn't been processed it hasn't gone through your cash flow yet I would have I would have thought that You' pick it up as an acrw and it will be part of an encumbrance and you know and and therefore that would adjust itself to your differences between your budgets otherwise you know yeah I see what you're saying Rich we we do uh we use the cash basis of accounting so we don't have uh monthly acrs um so so no that wouldn't be reflected in the 7.4 okay it's is something that we'll have to discuss next year because it does make something you know Mis uh misleading let's take a an extreme case you know let's say you had an outrageous month that was $10 million that you're talking about okay and and you didn't get to book it and you didn't pay it yet and your budget you know only shows a $7 million incumbrance once you put that into the actual whenever you go to pay it then you're going to to show the the negative or the deficit so what I'm saying is I don't know how complicated it would be to start amending some of the stuff on certain items to pick up aurs on it because it makes more sense but that that could be a discussion for for later that's why it Mis misled me when you were talking about the high cost I was looking to see the high cost somewhere and so when I I saw the encumbrance that's what I was thinking that the encumbrance was some potential claims that you had that you hadn't booked yet uh you know physically that you hadn't booked yet so in our terminology that that you made the approve for it but that's apparently not the way you're doing it correct it's not the way it's done that is not the way correct yeah okay okay but you do see my point right sure all right go back to your thing thank you I think it leaves us opening for big surprises Mike do you want to go back and just show uh the bottom line whether it's on the summary page or not a or Ken could because I I think that's the the takeaway really really where where we are I think it you know demonstrates the I'll call it the black figure right yeah if you just showed them you know the the two component parts get taken together if you could just you want to explain that the the year-to date um expenditures and then we add the encumbrance in comparing that against our our annual budget you get the budgeted balance uh here is slightly negative uh and that is because the additional appropriation is down below the 602 and when those are added together that's where you get your 441 right so we we'd have we have an unencumbered balance of about 441,000 at the end of April right right after all the deficit things were put in place now we do know there are things that are U not encumbered until later uh some of the spring things but we believe it's it's less than the 440 so barring anything really unexpected uh we should be fine when you say fine John I'm come June 30th you know we'll be into black or zero one or the other but not right right right you know there's still a month a month to go of the school year yeah yeah uh Rich two other things that we talked about um one was that we what we're experiencing is um because of the open positions and some of the absenteeism that uh Kelly Services is being utilized or you can go back into you go back into your narrative I'm sorry to take you but let me just stay on that point I'd like to to and to gladus and to Teresa in order to understand these numbers and financial statements there's at least from my point of view maybe just because I live with this all my life I like to understand the mechanics of how the numbers are arrived at so I have a feel for what I'm looking at so my conversation with John and with Michael is more of a technical conversation but I I find that the way it's done could potentially create a surprise for us until these particular numbers of books if if the the Figures were talking about or not using the word approve so that's something John and Mike you know we can talk about later to see how your system does this or what we can do to to correct this to have a better you know a better feel for presentation of of the numbers or if it can't be done then some sort of a schedule that says you know this is stuff that is is is in a pipeline so to say and and uh to be expected to you know to to hit our books okay yeah we could we could discuss that I think there is probably some room around um possibly changing some of the incumbrances and the POS if need be if it was over certain threshold like you mentioned before okay or as I said if if the numbers are large enough and there can't be that many you can have a supplemental schedule that says to this we're looking you know to have cost come in next month or whenever you book it of X number dollars so we can get a better picture of that unincumbered balance you know more more more more timely right and and the last item that we dis uh not discuss but kind of put on a watch list is uh as the year moves on there are uh increased placements into special education and some of them um can be costly so it's just something we keep our eye on in addition to the to all the regular go back go back to the narrative where you were talking about the the uh I guess yes it was the Kelly Services yes that's this area yeah so Kelly Services in the in the beginning of the year or I should say I guess John at the the end of last year the number that was that was put out that we we encumbered was $2 million that $2 million the expense itself right now it lives in the grants it doesn't live in the general fund um but because of um ly higher absentee as and Men some open positions we are seeing the weekly invoices climb higher um higher and higher um and now based upon the uh the calculation that John did which takes the remaining um days that are that are left in the school year and kind of looks at what we spent so far and get gets an average per day it looks like um the actual number that's going to hit that uh those grants are actually going to be closer to 2.8 million so about about an $800,000 difference and and again for clarity purposes that particular line number cost is not and I repeat is not in our operational budgets anything we're looking at that's on the screen it's in one of your grants I'm not sure which one it is but it has nothing to do with the operational budget for this particular year is that correct correct it is the the reason we were concerned and the reason we're bringing it up though is um it it was it's in the sr3 grant yeah and the uh there was two million in the sr3 grant for it and now that's been completely uh depleted so um if you remember when we adopted the budget we had different budget drivers things we were going to bring over into the school budget including the sr3 and one of the components on that driver page was $2 million to pay for Kelly Services um so now uh as we bring it over there there's more that has to come over if if it Remains the Same next year or goes up than it is this year so where is in the grant itself excuse me in the grant itself are you saying is there enough funding to absorb the increased cost I mean you can't go negative in a grant is that correct this year well so this year you're right uh there was $2 million in the sr3 Grant and now the residual or the overage we're now using the alliance Grant to I see the rest that all right so we're robbing Peter to pay Paul well the government's paying for it yeah Rich I think Teresa has her hand up so what you're talking about is the purchase professional service line yes okay that's thank you talking Kelly Service but that's not what's on there okay and then the the comment you made the last point was on a watch was the special ed cost of course which we have no control over but that cost it seems to be going up in the last couple of months correct yes we've had some new placements if there are new placements that we uh we haven't budgeted for then then yeah that would okay okay fine all right so my feeling is at this stage of the game we're looking at 10 months into the operations I said I focus on the net of those two numbers um to to give me a feel to where we're going to be come come the end of the year uh next year is a different you know we put the budget together we'll have more insight and we'll know what's going into the line numbers so I think the next year I think the variances that we see would be more reasonable and it won't be as as large as as we're seeing now but that's fine Teresa do you have any questions or Mrs Cooper I'm good thank you Rich okay um the the next item on the agenda was the um was it the the reserve was that correct John John you're on mute yes the uh request to draw down reserves and the um ad hoc committee and uh the3 mil 44,000 now there's some confusion on that I I don't know where we stand currently on that um the the last actual activity we had was when you and Kevin Went before the ad hoc many many months ago state of your case um I don't think there's been any meeting since then and I was told by one of the council members that we should close out that request because in our conversations of last month and continued conversation currently your reduction plan has worked you know completely so that specific request it is sort of null and void uh not to say that we don't want to or may have to go back for some other situations if we went into the red this year or we had some other thoughts did you know what the procedures are on this number one and number two who would make a report to the council would that come from from you or would it come to the board so rich the uh any request for additional funds whether it's a draw down of reserves or a draw down from Surplus uh would come from the Board of Education itself uh to the mayor's office on route to the city council it's it's not something U Administration could really do on their own or should do on their own is there something I could ask you to do would be perhaps to find out from Dan Garrett to what kind of procedure it's necessary to to close this particular chapter before we you know so we're blank and and if we want to open up a new let's call it a new case because this particular case is is closed and uh what we have to do and then uh you could advise us and Mrs Cooper then can make a decision as to you know what we want to do okay all right yep yeah this way we can you know get the housekeeping done and uh and keep current on that I'm happy to hear that all of the reduction plans work uh quite an experience hopefully we never have to go through it again right good okay the next item on the agenda was the issue of W2s at our last board meeting um it was brought in public session I Believe by Aaron d uh that there were issues with the uh issuance of of W2s and creating some sort of a problem I'm not sure whether it was with the state of Connecticut or the IRS where some people and later on as you and I discussed you personally or got notices um indicating that your return was being held up for for whatever reason can you tell us a little a little bit perhaps what happened and has this been resolved and has the you know staff been advised um of the corrections Mike do you want to handle that and I'll fill in if so um at the end of uh the year uh the W2s and w3s that are filed by the employer uh are sent to the the Social Security Administration through um through a portal that they have and could you explain just what the W3 is in case you're unfamiliar W3 is simply just a summary of the W2s thanks and um on that particular submission um it's uh it's a computer printout submission it's not not a form that we fill out um there was an error on one of the um one of the numbers and the Social Security Administration had um had rejected the file and because it rejected the file certain uh certain returns that were picked by the IRS um were told it was random were um withheld uh until further review and employees were getting a cpo5 notice from the Internal Revenue Service just saying that it's under review um there's nothing to do it typically takes between 45 and 60 days and if it is more than 60 days to please reach out uh in the meantime um Administration here was digging um with the IRS and the Social Security Administration to find out that there was an error and then locate the error correct it and resubmit it um so that's exactly what we did I believe um Dr casmiro sent out um the community ation to the staff so they they are made aware of everything that we know now um and as of Thursday people started to receive them um I myself got uh got mine today okay so the issue has been been resolved correct correct the the initial error the W2s are created from eoh system it's I mean you know what created the particular problem or what yes a box that was left I mean so how did something like this happen one person Al although the W2s and w3s and much of the filings uh you know there are other payroll filings that we have to file quarterly and annually but um much of those although they're generated by the system do require people um to go in and actually update numbers um to check certain check boxes um and one of the things that changes is the maximum amount uh the max salary that there's um Social Security withheld against that number changes or subject to change at least every year um and it would require uh the system to go in and change that and that number wasn't changed um so unfortunately for one person that triggered the Social Security Administration to um to not accept the file they will not accept the file if there are any errors um and there was only only one but they did reject it okay all right and and so at this particular Point uh Cara had sent out notices people are receiving their refunds if they have more or or I guess that's their their concern all right and was the matter handed you know so in a quick manner or fashion uh as quick as um can be um sometimes calling the IRS especially around this time uh and the Social Security Administration can um have us waiting on hold for a while until we get through to the proper sources and um sometimes takes multiple calls to to call back and make sure that you know every all the uh eyes were dotted and tees were crossed but um yeah we did it as fast as possible I think also we we got some um different information um we called right away um I think it was early March when we realized something was up and we were told our our file was complete it had been accepted and there was nothing wrong with it and so we kind of rested and said oh it must be just things moving slow about when we when it got we heard more and more of these uh letters that people were getting we called back and that's when we got a a different answer this time that there there was one person with one error and as Mike described so we did rest on our Laurels for a little bit thinking everything was good yeah okay and since the point that Cara sent out for letter you haven't received any other issues or complaints on on the subject matter the only thing I've heard is that two people told me that they've actually received their return yeah okay good very good all right well wait a minute wait a minute Rich Teresa has her hand up I see I just want to confirm when you Mike when you said you received yours last Thursday you received your refund is that it no last Thursday I I was the first time I received word that someone received there it was someone at the school um I received notification today um from into uh who I do my taxes through that they' received the return and they're going to take their processing fee out and then it should be along to me shortly thank you yeah so I just wanted to bring this up to the board so that we understand what happened and and uh part of the conversation that if things happen in the district I just like to make sure that you know we focus it's something that we can do that we focus on on the issue and you know find out that it's been attended to and as quickly as possible are there any questions relative to anything we discussed tonight well um the just want to make sure you were saying the average monthly uh expenses are between 11 and 12 million right right and and is that already taken care of for the last two months in that incumbrance column that's already so we we uh encumber our salaries and as you saw we encumber our benefits so salaries are encumbered meaning the money is set aside yeah that's I just want to make sure we're gonna the home stretch we're going to be good so far yes yeah okay thank you that's that's the optim the optimistic approach so it's uh good um let me we don't have the full committee here but I'm going to ask the next time we meet is is what could we do to improve the financial statements uh that would make it easier for you to understand and to get information you'd like you know to to think about something we can do in the next year that we can perhaps you know uh make these statements a little bit more informative uh to to us and things that we want to see um for example to the board members right yes okay I mean to to our committee members number one because we the one's first one to see it we could recommend these changes to the the board and ask for their opinion um what I would like to is a thought is we don't spend you know relative to the total budget the the the the grants it it's you know in the past couple of years the grant monies have been high because of the the government funding but generally it runs about 50 or $60 million and it's probably a third of our total budget but I would like to see a little bit more information as to what these grants really mean you know what is the subject matter of it possibly some indication as to the life of the Grant in other words are there certain grants that have an expiration of the the funding that you you must use by a certain time uh things like that so you know we we could go through and and again have a better feel for what we're looking at um so that that's you know at least my thought as to something we could improve going ahead on on issues that historically in the past um in my experience I don't know what's happened the last couple years uh we never really paid much attention you know to those numbers granted the largest one of the grants that are in there is is the the alliance money and then I guess the the P one money but it' be interesting knowing what the grants are used for and as I said is there an expiration data on the funding spending of it so that's one of the things I when we have our next committee meeting hopefully will be fully attended I'm going to throw out and ask people to to come up with some comments on that okay I like that rich I like that thank you um that being said what I'll ask for is a vote that we as a committee uh would recommend the financial statement for the period ending April 30th to be recommended to the uh the board for its acceptance yes Mrs Cooper uh before we U Move On uh John I just would like to uh ask you a question John or either Mike uh we how do we contract Kell services and how much does it come to is it for six months or year or by our services could you tell me that that number if you have it if not yeah I can so I think it was um I want to say January of 22 uh when we really were having uh difficulty finding substitutes they just weren't out there in the height of covid and everybody was competing for the few that were there uh we turned to Kelly's Services um thinking that they had a a bullpen of uh subs and whether their subs were one day in New Town or one day in Richfield right so so we switched and um the contract itself um I think was for six months I'm not sure but um we have currently we have a one-year contract with Kelly um I think it expires in in June or or thereabouts and what the contract does is it specifies what we pay them uh for Subs there's a couple different categories uh you pay uh for a teacher either for a full day or for a half day and their prices in the contract for that and then um if they uh provide like a par educator substitute there's a price for that and there there may be one or two others and then um and that's that's the work so what happens is each week uh we get a bill for the coverages that they provided the previous week and we pay that it runs generally 70 to 80,000 a week um 70 to 80,000 per week well how many people are you talking about uh we think 125 vacancies a day um and it's not just what what's happened is it's not just uh teacher absences uh what we're using them for to if teachers are out on staff development or writing curriculum or other things outside of the classroom uh Kelly is providing a a sub while they do that work uh they're also filling some of the vacancies uh that we were never able to fill uh with Subs every day you know hopefully it's the same sub most days but they're I I I get that and I don't want to cut a caution so what would be the average amount for a fulltime person and a halftime person I think M you just looked amount yes it it depends on if it's a teacher or if it's a par educator and then if it's a teacher it depends uh I I think on some certain certifications there's not just one amount Miss coper okay what we pay okay it's very on average right now it's been about 75,000 what is it per teacher per day so for six months are you telling me for six months it runs about 75,000 we were initially um estimating it was going to be about2 million dollar over the course of 10 months um and now just because of the utilization going higher we think it's a going to be about 2.8 million for the 10 months okay we've spent 2.2 million uh through April okay mik what is the cost per day what's the price per day for a teacher is it 150 or it it depends on uh on certain things I think it depends on the certification level that they have um it's broken down in a schedule in the contract I can pull that that that's what I wanted to know thank you and Mrs Cooper these are this is one of the expenses that we had conversations with with John and with uh relative to next year since we're incorporating this particular expense into the budget that John said it now part of The Ether money um so what we could do to to try to to minimize the the amount of absenteeism you know for for per sa so it it's it's something that you know we have on the agenda is to to focus on amongst some other items that we'd like to look into next year to see how we can try to get a better handle on these on these costs is getting back to so then can I have a motion then to wait a minute wait a minute wait a minute I have a question did we ever consider having our own floaters to do part-time work I mean to you know uh yeah we have some of that we call them U building Subs okay we'll hire them they'll come every day because we know we'll have at least one vacancy um and yes we have some on our payroll uh and they're providing some long-term Subs too we both are thank you and Teresa I remember before I left the board that you know we were in competition with other districts and we were paying rates of like $75 a day for a sub you know we couldn't get anybody and probably work at Walmart and make more money in a day and then it went to $90 and and John is saying currently it could be as much as 15050 so it's a competitive market out there because of the shortages of people who who who are available or who want or don't want to get back into the district to uh teach so but it's I I think postco it highlighted the huge expense on this uh that we had we also had some conversations with Kelly uh not with Kim about you know Kim's staff is very small and and you know the thought process is how much would it cost you know whether it would be cost effective to hire somebody just to do something and and remove Kelly you know Kelly from this because we're paying Kelly some sort of a premium on top of the actual cost so it's again something that you know down the road we can look at and and see what we can do to save you know to save some money I agree rich I agree yeah Cooper is there anything else you'd like to add no okay then can I have a somebody want to make that motion to recommend to the board that move thank you that we accept the financials for April thank you gladus you want to second that I'll second the motion thank you very much all in favor I I all right and tonight there's a council meeting I thought they were going to um talk about how much of that $12 million that we would get I I don't believe that's the case I think all they're going to do is is pass on the mayor's budget um John do you know anything more about what the procedure is for that $12 million and one will'll know what we're getting the uh the it's it's proposed uh to the general assembly and they have until uh Thursday night at midnight to uh pass it uh once it's passed and people expect it will be then it needs to be signed by the governor um it's part of a $400 million leftover ES money ARA money that the state has uh the Lion Share of that is going to Yukon at stores next Biggest Part is going to Central Connecticut State College and then I think it's 150 million is being uh distributed to cities and towns including ourselves yeah John do you know if that'll come with restrictions um only if the state Ed Department jumps in in the next day to uh to try and uh accomplish some things with it um I I don't think so because it's so late uh but you know you never can tell certainly some of our legislators would have a a read on on that we could ask wait a minute rich and I think the article also said the total of 12 million wasn't GNA go all to the schools not not so I don't know what what they didn't say specifically what the schools would get yeah I I'm I'm in the dark and and I that's why I asked John the legality of it I I tend to think they're not saying anything about this until you know they they sign the document across the across the teas and out of the eyes and and then we'll find out how much we get uh if there are any restrictions and how much the city is going to again I don't know if the city keeps any any portion of this 12 million whether they'll use it for City you let's say City roads or or will they use it on school improvements you know such as fixing up and modernizing or whatever they have to do with the buildings so it you know best case scenario it could be 100% of it between the city and the Board of Ed it all goes toward education but you know hire I I I don't know it it's everything is done late you know nobody it it's a crazy cycle where everybody has different Tim taes and you're waiting for the state and and they're the very last one you know to to tell you what you need and everybody else is making budgets guessing you know and hoping that they're going to get that from the state so exactly a crazy way to do things okay good night thank you very much we have to close the meeting I move to make a motion toour so moved thank you

e e e welcome to the May 7th uh Board of trusties meeting we will reconvene into Open Session and before we begin with a heavy heart we are saddened um but we need to acknowledge uh the passing of our dear trustee Anna piery she passed uh yesterday um we want to emphasize she fought a brave battle with cancer and um we offer our sincere condolences to the family to their to her friends and all who knew her and worked with her she was a force in the community she started her career in Anaheim Union in 1968 as a teacher uh then she retired and in her retirement she didn't rest she served on the city council of Cyprus served as mayor um she also uh served on many other service Community um like the coas you may have seen her serving pancakes at a function uh on the board she also served on uh the association of the uh School Board Statewide and locally and she served on the North Orange County Regional occupational program she was on the sister city program and number of other committees she was a committed board member um Anna was a force on this deas when she believed in something she let us know uh she was never afraid um but the thing that I remember most about her was if she believed in something she let you know but she also listened she listened to each and every one of us up here on this deas and to everyone out there and she wasn't afraid to say when she was wrong or she made a mistake she say oh I didn't know that and and I thought that was really brave because she came on forcefully I will never forget her laugh was very infectious and we did a lot of laughing in her final moments and days um we were able to go and visit her and I'd like to tell you she was very grateful for all of the folks that reached out to her uh some didn't know what was going on some did she was able to face this with the bravest um and dignity that I have ever known anyone to face uh a life decision a life um passing um I asked her how are you able to do this and she said because of people that have come to her and and telling her that they made a difference she made a difference in their lives students teachers colleagues and we were grateful that we were able to tell her the same thing and we laughed together she was so brave Katherine I know you wanted to say some words um briefly it's um wonderful to see a person do what they do like Anna did and she found true joy in what she did it was not a hardship or anything difficult for her she managed to do what she did and it was a lot and I'm grateful to her and her family and I know that it's a terrible loss for them but we were very lucky to have her in this school district as long as we were in this and this community and Anna Leaves an impact on the community um and she is um she has two daughters and six grandchildren and they were so fortunate to know her and to love her through this difficult time services that we know um are are as follows uh the funeral mass will be held on Thursday May 30th at 10:30 a.m.

D from the property shell have no natural gas connections except for emergency backup power to the property will demonstrate continuous micro grid operations at 60 to 75% less carbon intensity than the electricity incumbent DTE staff recommendation is approval and with that we will head on to petitioner presentation welcome thank thank you uh I'm Dr Margaret poer and I am the developer uh and we are as you said requesting uh a restatement of conditions so that we can provide the city with a much more sustainable project and with that I will turn it over to my right hand and energy expert Heidi poer great thank you very much um let's see help me Hank not working two seconds okay so the first thing I want to talk about is just what is this micro grid so the micro grid is a computer controlled system that is actually housed inside of the not only the Southtown footprint but the Southtown building it will involve fuel cells that run on renewable natural gas solar battery storage a geothermal system and uh a vehicle to a grid charging system all of those um what we call generation assets or storage assets will be um monitored by a micro grid controller it'll have a 247 um real time insight into what's happening with the assets and we will configure various programs in terms of what our outcome objectives are most of those will uh relate to sustainability or reliability um they'll integrate with the building system U the building management system runs all of the U mechanical operations so the hbac the lighting system and the purpose of this integration is to optimize the overall operation to be as sustainable as possible but also to allow for shelter in place we're going to have uh 221 units at Southtown so probably about 400 residents and 54 parking spots and what that means is is that there's going to be an awful lot of people that bike or walk as the as the city wants and as we want um but when it comes to uh bad weather or extreme conditions um we don't feel like uh giving them any other option other than Sheltering in place is is good as a uh as a property owner um so we want to allow for fully energized shelter in place we want to our objective is to maintain a carbon negative operation so not just uh do better than but to actually kind of set the a new bar in terms of operation and then lastly to establish and maintain energy economy for Southtown residents uh we're very aware based on um our experience and our ongoing um research and involvement in the energy industry that retail utility rates are going to do nothing but increase and uh we actually think we have a solution here to manage those to a great degree and that's important to us as well um can you do the next slide Hank yeah could you actually see works again yeah okay there we go thanks so what's the language in the zoning modification um what we're committing to uh is um to establish performance versus what the incumbent electricity provider DTE does and we're also referring to that as business as usual so most of the residents in an arbor get their utility service whether it's gas or electric through DTE and so that's the uh kind of that's a that we're evaluating our own performance against um we'll we'll basically be coordinating all of the assets that I talked about that are included in the microG grid um but one of the assets that relate specifically to this request are uh fuel cells that we'll have on site um the fuel cells will be powered by renewable natural gas which we're going to get um directly through Contracting with uh farming operators um and and I'm going to talk in the next slide about what that looks like specifically um but the outcomes that we're trying to support are uh carbon intensity reduction so by our measurement we think that we can actually reduce the amount of CO2 um or greenhouse gas that's um that's put out into the environment uh by about 7,000 metric tons um which is over on a year-over-year basis which is pretty substantial um we also think that we'll be able to lower on-site electricity costs especially as electricity rates um increase for uh typical electricity clients um this the greenhouse gas and what happens with that a big question and we know we have to um not only answer that question now but provide information about how we're doing that performance objectives objective um when the chemical process that the fuel cell uses to take gas and um um breaks it down into water hydrogen and CO2 um there will be no combustion on site and we'll also have um CO2 uh collection units that will basically capture that and allow us to sell it to another user we can also sequester it but um the CO2 will be completely captured by the fuel cell um one thing that's really important to note is this is a transitional plan um obviously our objective would be to use either a even more sustainable more Renewable Fuel a synthetic fuel what the oil companies are calling a molecular fuel to fuel these fuel cells and an important thing to know about this as we make this transition is that the fuel cells themselves stay in place the the filters are typically changed periodically so every 5 to 7 years um those filters get changed and the chemistry inside the filters is um is basically um customized to whatever the fuel source is so if we for example went from renewable natural gas to hydrogen there would be different chemistry inside the filters but we would use the same fuel cells so it's it's not going to be any kind of onerous cost to us to change to an even Greener fuel when those become available and I this think is important to remember um because this really will help us um hit all three of our objectives which are sustainability resilience and lower cost over all right let's talk about um cows and the man how do we how do we make how do how do we make this Renewable Fuel well first of all uh a manure is collected from from Dairy Farmers and it's put into digestors and the digestors keep all of that gas from going out into the atmosphere um the Anor robic process that collects that gas uh creates 45 to 65% pure methane as as an outcome of that process it also creates yeah it also I only have 3 minutes left out of 10 wow okay um it also creates uh water or fertilizer and BTY so the um the gas get goes through its own filtering as part of that digestion system it gets injected into the fuel system it is the the gas is purified from there they take out all the noxious gases and they increase it to a greater methane content which is about 90% pure so why is this renewable well it absorbs more greenhouse gas that it emits and it um also keep it prevents a manure from um expressing greenhouse gas into the atmosphere couple interesting numbers um renewable natural gas 90 carbon score uh solar 18 positive 18 carbon uh carbon intensity score regular natural gas 16 uh carbon intensity score so this is this quite a bit lower um this is what it looks like it goes into when it comes to us it goes through the fuel cell uh comes in as pure almost pure methane it mixes with oxygen and like I said it creates electricity water hydrogen carbon dioxide that car carbon dioxide is captured on site and uh it's either sold to a third party or it can be sequestered um um really important uh chart here the blue line just below 60 is what almost everyone in ant Arbor is is um performing at in terms of the electricity they buy from DTE the orange line is what DTE says it's going to do the green line would be our fuel cell if we were operating on landfill gas the blue line is landfill gas plus carbon capture and the purple line that's less than zero is if we use renewable natural gas and Capt caption car carbon which is what we actually intend to do um I'm just going to zip through to this slide CU I'm sure we're going to do some more talking later I I think I have the Liberty to extend the time to good cuz I really set up there yeah no we want now I just went into Gil mode okay so on the right hand side we've got the business as usual all right so if we had built the building to regular 2015 standards and we met that building code and we powered it through DT dte's electrical system and we didn't we just met all of the objectives in terms of the the code the mechanical systems and got DT electric and put their Transformers in our building we would we would create about 25.6 metric tons of greenhouse gas per square foot foot per year on the left hand side is our approach and our approach is to do the mass Timber construction uh so that means off-site panel construction that means use Michigan green electricity as we build it means use a passive house envelope to the extent that we can without um really messing up our geothermal system because it's it's um it's a tricky mistress and you got to make sure you protect that field so that's our our number one objective um we'll use geothermal we'll use heating and cooling uh load capacity that runs on um heat pumps and Chiller loads to optimize that geothermal system we'll optimize all of our mechanical systems whether it's air exchangers every everything that you can do to make a sustainable decision that's what we've done with the with the design choices um around Southtown um we'll include tenant demand reduction and as part of the demand reduction um as we create carbon intensity avoided incentives and sell those carbon credits out into the marketplace will reward our tenants will reward our tenants for um their participation in the program as well so it'll be it'll be very much a holistic environment around um conserving energy so we haven't even gotten to the part until we get to the last Square about actually using fuel um whatever's left in terms of the demand of the building after we take all of those measures on the left hand side we'll have a dispatch order that's as green as it possibly can be so the first dispatch um asset is um solar followed by energy that's stored from solar charging so the the dispatch of Last Resort is using the fuel cell which again will have U renewable natural gas from Dairy Farmers and runs at a negative um at a negative carbon intent because that fuel is just so so carbon intensive based on the amount of CO2 that it's already captured in the process of either making it or before it actually gets to the digestor um when you add up all of that efficiency um number one you're actually avoiding 31.4 metric tons of greenhouse gas per square foot as opposed to burning 25.6 but even more importantly as a as a collective for the entire year year after year you are um performing at 7,000 um metric tons of greenhouse gas and that's scope one and scope two so the the highest order and the and the biggest hitter in terms of sustainability which is you know incredibly important help me Hank got about 10 seconds remaining but why don't we extend of how long need like 30 seconds okay 30 seconds so because I know there's going to be a lot of questions and I'll just answer the rest of it in the in the questions um as I mentioned you know electricity costs are going up because they have to there's lots of uh there's lots of infrastructure that has to be replaced there's lots of upgrades that have to be made and there's lots of generation fleets that have to be substantially um upgraded into renewable standards um to meet with uh you know Mand that are that are handed down by the government um what we think we'll be able to do is keep our pricing very consistent and we'll be able to keep it um much more in control in terms of the overall um impact to to our customers so between 2026 and 2040 we forecast that energy bill savings will be more than $400,000 to the tenants of Southtown versus other folks that are paying DTE rates as a function of these increases that are unavoidable thank um accountability measures uh we've come up with some language that's going to go into the development agreement um and it basically goes through everything that I said and it just kind of walks through the process of transitioning between um renewable natural gas to whatever the most sustainable um objective is or um I'm sorry fuel type is for us um you know we don't know what's going to happen with green carbon or with uh green hydrogen we don't know what's going to happen with any other kind of forms of synthetic or molecular gas um I know that there's you know with respect to the renewable natural gas some people have asked the question well what if you can't make a contract with Dairy Farmers I mean you know Missy stultz makes a point that there's plenty of feed stock available where that came from so you know like maybe we'll do a project with the city to do some other form of um digestor um the the objective though is to get below the line of sustainability and um there are many many reasons to do that it's an opportunity in terms of sustainability it's an opportunity for our company as well in terms of pushing the pushing the envelope in terms of creating value and um it doesn't take very long in terms of studying the climate economy to to understand how true that is so it's both a um an objective for in terms of of um meeting the objectives of the city but it's also an objective for good business and um figuring out ways to take advantage of the climate economy and that's what I feel like we're doing so um there'll be an annual report it'll talk about performance it'll be very data intensive uh we'll be collecting all sorts of data anyway and um that Central comparison that we're promising to um in terms of the uh the zoning language will be at the center of of everything that's in that report and then I I included this in here um you know I don't think we need to go through it these fuel cells are very very safe um we can have lots of discussion about that but um you know they've been in these environments for 200 I'm not 200 years those Yankees are really something but for the last 20 years um in Connecticut but um you know they're like 800 units operating and they monitor 247 by this company um so I included some information in there uh it's more of as a takeaway um but they're incredibly safe all right thank you for the extra time thank you appreciate it now we move on to staff presentation Leo thank you I also want to mention that we have Missy SP on Zoom oh thank you um as mentioned this is the 16001 Southtown southstate Street Southtown zoning and it's an offer to amend the conditional zoning statement of conditions um um in summary the site is currently zoned C1 AR with conditions being a there's a maximum height limit b a maximum vehicle parking space limit C A use limitation and D elimination on natural gas connections the proposed zoning is C1 a r with conditions um repeating a b and c but D will be a requirement to operate a carbon efficient continuous micro grid um staff report and a couple different places um list the exact language that will be um swapped out in the conditional zoning statement of conditions um an amendment to change or um an amendment or a change to a conditional zoning statement of conditions that was the attorney's office came off with that phrase um um being adopted and incorporated into chapter 55 of the code is subject to review and approval procedures of a resoning petition as if it was C1 AR to you PL um the staff report goes into a little bit of some um existing conditions and background of the Southtown project and linked to the staff report were the other staff reports for the actual Southtown project happy to get into them but I'll skip over them um for this moment um I think as thoroughly mentioned but it's worth uh repeating the current power plan and what was the basis for rezoning and sight plan approval was the project was to be um powered using the DTE electrical grid and having a internal combustion generator operated by natural gas um just for its emergency backup the proposed power plan is as just described but it's um they will power and operate an onsite fuel cell to generate its own electricity hence the term um uh micro grid um there's a little bit of background um to help explain what a fuel cell is I think that's also been well covered um in the um um in tonight's presentation um and so with that I will say that staff recommends that the offer to amend the commissional zoning statement of conditions is accepted because it meets the intention for a reduced carbon intense building and result in a project that's both more sustainable and climate friendly than conventional projects as well as the originally accepted condition happy to answer any followup questions or um I'm sure um the posters are as well they might be more able to answer technical fuel cell questions I sure hope so otherwise we're all in trouble yeah thanks Alexa yes why a question for staff oh um I think we go on to public hearing we thank you um okay thank you for the staff presentation I just wanted to check if Missy would like to add anything from Step perspective this monary opportunity and apologies all sometimes a little slty I I am appreciative of the Innovation that we're hearing here and we just add this is something that is unique as we're thinking about the future of microing broadly throughout the city and so OSI is is really kind of leaning in to learn as much as we can from this type of project for their for this iteration space so thanks for the opportunity to be here thank you we're now moving on to public hearing this is an opportunity for persons to speak up to 3 minutes about this particular item we'll first call on individuals present to address the commission then remote participants to speak during this public hearing remotely please press star9 if listening by phone or use a raiseed hand feature if viewing through the web link for phone access please call 877 853 5247 and enter meeing ID 9776 63 41226 City staff will select callers that raised their hand using the last three digs of the phone number or name if available you'll hear an automated announcements that the host is allowing you to speak and when speaking please move through a quiet area and back uh mute your background noises so that we can hear you clearly for either method of participation please state your name and address at the beginning of the comments do we have anybody present that would like to address the commission I think thank you chair where can I be most Audible to the remote AI actually if one of our petitioner guests could make room for Mr gber to make a public comment micone the microphone is right there sorry thank you thank you chair Le Kim Garber again first of all I want to point out this just how unique this circumstance is I've been attending planning commissions regularly longer than any of you with the exception of commissioner wether be or commissioner Mills and uh and you took a long time off but but I have never heard any developer talk about things like carbon accounting or emissions prevented or carbon intensity much less produce an annual report on all these subjects and um just that fact alone makes this just you know an exceptional kind of um event to me um you know I need time to absorb the details of the proposal I really haven't had time to look at uh the packet materials but I I do have a I'm you know I'm inclined for sure to support the um petition to change the um uh I'm sorry to yeah to to change the conditions for approval of this project um I wasn't happy about the new natural gas connection but given the fact that they're removing themselves from DTE electricity um and that the Natural Gas uh will be used as a last resort that's acceptable to me um so overall um I know probably there are callers who will disagree with me but I think this is really worth digging into and for you know lessons for other buildings around um you know around the city and for possibly standards the questions I have I know my time is running out uh carbon capture um my I'd love to learn about exactly what technology you're thinking of I've been reading about low temperature solid sorbent CO2 capture and regeneration the problem with this and all other carbon capture Technologies I've been reading is just they're very energy intensive 25% 25% what additional load additional load right um so that you know that's one concern you're going to need more electricity for that um on the hydrogen side um I was a little concerned by the statement in the staff report that if pure hydrogen can be used to produce electricity the Southtown microgrid could be completely carbon free um I assume you're talking about Green carbon not carbon produced from methane um using um you know methane cracking or steam reforming yeah yeah I mean that's the only green there is right so yeah so your carbon um accounting will will take into account Upstream emissions and and methane if you use go that route and so forth okay um yeah those are my questions and those are my comments um I'm really glad I showed up today thank you thank you Mr Garber do we have anybody else that would like to speak presid seeing no one else um who do we have for M phone number ending in 194 you have permission to address the Planning Commission hello this is Mitch calling from the west side of man can you hear me yes we can yes yes okay good um I'm call I'm calling about this uh project and and I agree that the um the approach is an Innovative one and it's great to get away from DTE uh at the same time I have a serious concern about the source of the renewable natural gas with call that um particularly with the source being agricultural because those the perpetuation of um animal factory farm production for that source which is polluting on its own in Standalone from the the methane that will be produced and also that the methane that will produce is nothing whether it's um it is from house not Fel but it is still a greenhouse gas with serious heating potential and getting it to the flight is likely to have the same kind of weak concerns that we have with methan that we would get from C so I'm concerned about that I'm also concerned about the uh technical aspects of dealing with the carbon capture um and the energy required to produce either glue or green hydrogen so um green hydrogen as I understand it is produced from renewable energy sources such as wind and solar blue hydrogen is produced from natural gas what's called Natural Gas which is actually nothing once again so the emissions immediately in this area will be reduced which is super but some way on the road um wherever the hydrogen is produced will have some um pollution associated with it I believe so i' really like to understand that and I'd like to understand the um process of accounting for the per performance of the program um so once again I just want to say um great for moving forward and that's Innovative and different from GTE but I think this requires a lot of detail to understand and rely on it and to actually have um energy provided to this project that doesn't poll down down river in Lake eie where the pollution from our Factory firms at least that are local to our area relatively local to an go we get the BL green energy right there and polluting right here that's a wor um thank you thanks for listening thank you for your comments do we have anybody else Adam Goodman you have permission to address a Planning Commission for 3 minutes uh Adam Goodman for Virginia Avenue um I this is a really interesting presentation and it's an exciting uh concept I I hope that works out well um and of course I I do think that the uh profession here is is reasonable and should be approved but um really I would have preferred that these conditions not exist at all I mean if this is what the developer wants to do um have just support it but uh I think this notion that we have of writing extremely specific conditions into our zoning code um to make every res zoning a a totally thepoke unique object that you know cannot adapt to you know different realities in the world uh without having to go entirely through the legislative Zing process again I think that that's not the right approach broadly speaking for our city to be taken uh when we have you know a massive with the problem with the housing crisis and clate crisis um it's if if the uh original condition about you know connection to DTE and and natural gas had not been written into the zoning then uh the developers here could have proceeded with this plan without let come back to Planning Commission and city council to get approvement for that um and I S wish it had been done that way but um if this is the approach that everybody wants to take uh fair enough um I favor that's all thank you thank you Mr Goodman there no further hands raised Mr chair okay we get it just one more second okay with that I will close public comment um I'm going to read the proposed motion for the Planning Commission um this is the Anarbor City Planning Commission hereby recommends that the mayor and city council approve rezoning 1601 South State Street quote unquote Southtown by accepting the offer to amend the conditional zoning statement of conditions to change from prohibiting natural gas connections except for emergency backup power to demonstrating a continuous microG grid operation at 60 to 75% less carbon intensity than in electricity incumbent DTE provided in paragraph d.2 moved by commissioner white and seconded by council member dish we are in discussion uh who would like to kick us off I just had a question um and Alexis I'm not sure if this is um a question for the City attorney or not I'm not sure what procedural posture we're in here because I I I saw the note from the city attorney and the staff report and that makes it sound like we're in a we're in a rezoning a traditional zoning petition context where we would have a free hand to take the proposal and make changes to it but it's being also packaged as an offer you know voluntary offer under the separate section of the Michigan code for you know voluntary conditions attached to zon which we cannot alter or mess with so I'm I'm wondering if the City attorney provided any color on what latitude we have um I do think I can I can answer this so this is um a rezoning from C1 a with four very specific conditions and the original condition conditions are in the packet um and then this is um a an offer to rezone it to um to C1 a/r with four conditions the first three happen to be the same but the fourth is different and then that that document is also attached in the packet um and yes the state statute says that the city of Harbor uh city council is non- legal term allowed to accept conditions they must be voluntarily offered and they cannot they are not negotiated um unlike say a planned unit development um you can um in your discussion make it clear about why you are accepting them or why you are not accepting them um but you can't say for example um I could you make the micro grid be 40 to 60% better you if this is a yes or no on the condition that they are offering but like I said in your in the discussion you can tell them if you are if you do not like this offer you can be clear about why don't like it they can come back or not so there is no negotiating with this offer unlike a plan unit development but you can be clear about why you don't accept this offer yeah go does that answer your question it gets me most of the way there I'll sharpen the question okay if I wanted to in two moves two motions reject the offer and strike condition 2D completely as a change to the existing zoning which I am allowed to do can I do that in this meeting or am I is that a separate meeting to do the Second Step so I think that you cannot strike it I think that you can say why you are rejecting this offer that's what I wanted to know thanks thank you commissioner a um maybe also a question for staff um there was talk of this annual sustainability performance report but I don't see it mentioned in the conditional zoning statement and conditions so I'm wondering where that would show up it is not it is in the draft development agreement which I did not print but it is an attachment it look for the attachment called something called uh first um First Amendment to Southtown development agreement okay and um it is there thanks so it's attachment number eight in the screen on okay yes exactly council member dish um I would like to invite the petitioner to respond to the concerns that one of the callers made they in writing they expressed that because this is complex technology and the you know the whole introduction of meth blah blah blah they expressed the concern that this project will default to Simply going into a traditional agreement to get methan from DTE got it got it okay so complexity will yeah yeah um well first of all just as a general response to the color that was talking about um concerns about farming and downstream impacts I it's it would be hard for me to disagree with that uh you know like the sustainability digging out of the sustainability the climate hold that we're in um is going to be an extremely complex process um there's no magic bullet to get us out of it um every comment that she made is a legitimate comment um let me start with a a couple things so I just want to go back to right now everybody in ant Arbor who gets gas from DT or electricity from DTE where it's not under a special program um which is limited by the way you know Mi green power is is limited and you know they they can't they can't cover all of the all of the demand for that but there is some pretty extreme um greenhouse gas being created by typical generation because it's 85% fossil fuel intensive so what are what are our options with respect to using that micro grid and he with with respect to the fuel cell which I think is really the big part of the concern here it's not the micro Grid it's the it's that last order of dispatch which is the fuel cell um and powering it with gas so um and just as a reminder we've done everything we can to make that slice of demand as small as it possibly can be which I think is important so we spent a lot of money to make the extra modifications in terms of the design putting the geothermal field and getting optimizing the PB um and that's that's not um anything other than to say we get it you know we get using the gas is is a it's a tough swallow right but um within the context of all of that what's really important to us as a business is to operate below um carbon neutrality to get into the negative I mean carbon neutrality is great but if we can get into the negative that's even better and we have we are financially motivated we are I just want to and that I don't want to make a big deal about that but I want to tell you why um like that last degree really matters to us it's it's a big deal it's a way that we can support more sustainable development so it's a it's not just a notional objective it's really important um why does that matter because because in order to meet our business objectives we have to be able to honestly account for the same kind of performance that the city of Van Arbor wants us to account for which is show me your math exactly how are how are you coming up with this performance standard and if we can show zero or less than zero not only are we meeting our our uh goals with respect to what we've agreed to with the city which is which is important to us but we will have put ourselves on a different tract in terms of of being participants in the climate economy in ways that'll help us to extend more sustainable development which is what we want to do so um there's no way to fake it you know if if the if the hydrogen is gray or blue and not green then it doesn't count it doesn't get us below that into that purple line where we want to be um you you know we could say you know people have asked didn't come up here in question people have asked how do you know you're going to get this Dairy contract I mean we could we could use um renewable or landfill gas but it's still it still doesn't have it's not as green when you add things up as the dairy natural gas is so we're all going to have to agree to some sort of calculus around how do I balance how do I add up the carbon over here and how do I take away the carbon over here we're all going to have to agree to some system of accounting that moves us forward and um if you know and and I think the caller was actually doing that she was saying you know Innovation around these important things is is you know should be supported but we're not going to get to a perfect you know but here are my concerns and I get that those are concerns but we got to make forward progress somehow so starting with we can do the math around being green is really important um and the and the The Greener we get the the better it's going to be for us in terms of meeting our objectives with the city but also meeting our participation objectives in terms of the carbon econom or the climate economy so um none of that's wrong but but we've we've got to we got to come up with a least common denominator way of measuring all of this stuff out um otherwise we're never going to make the transition we're just going to be stuck and I don't want to be stuck at 7,000 metric tons of greenhouse gas a year at a brand new development that's supposed to be really sustainable that's just gross I don't know does that answer the question or not maybe not no no it does I mean to my mind to yes I mean I I I find it implausible that your development having a contract with Dairy Farmers one Dairy Farmer is going to perpetuate Factory fing I think that of course not right so and uh you spoke about scope one and two emissions you're clearly thinking about scope three emissions because you've made this choice of your fuel source but that doesn't make you responsible I mean almost it's the the accounting there I don't think anyone has a whether whether I buy that whether we buy that gas from that farmer or not it's going to have absolutely no impact on large form format Dairy farming um but it does make a difference right it does it does get the manure into the digestor and out of the out of the field and it it does take advantage of what the intent is which is to start using the waste that we're creating in a circular economy thank you um commissioner Mills thanks this is really exciting and interesting and so I've got a number of questions um just so I make sure that I'm understanding kind of what we're talking about so it's been mentioned a couple times Clarity are you are you not connecting at all then to the DT electricity no we are not okay so before it was like no gas connection and now it is only gas connection no electricity connection ironically right and then um the micro grid is does that also cover the space conditioning or is like will that be through I don't I don't know as much as I ought to know about how F cells work like how how is space conditioning working yeah so we have we have an HVAC system we have a mechanical system that brings fresh air in we have uh water-based heat pumps because we have have one GE Thal field and possibly too we might have redundant geothermal Fields um because we're so concerned about maintaining operations um so all of those devices that are in a typical as green as you can get environment will um will basically connect to an energy system that is whether it's fueled by the PV or whether it's fueled by the storage or whether it's fueled by the fuel cell will provide it electricity so um everything gets converted to electricity on site okay um with no combustion and then it's I think your question might be is it still an all electric environment yes it is what and more because like right you can this is combining now and what we want to do is try to combine the heating system to something like a common denominator that right um just to make sure that in the future when renewable natural gas is not the right when it's green hydrogen or what like whatever know Missy and I might might do something crazy and just partner with the Wastewater facility like our biggest problem will be the supply chain how do we get that gas from Wastewater to to the real estate development wouldn't that be awesome yeah yeah I'm curious about the size of the battery then in here have do you have any sense of like the like the physical size um no me Kow or Kow we're it's not we're not up to a megawatt yet no it's probably I have no idea how it much to put it all together okay so the overall it's all Based On Demand right so the overall demand of the entire uh 226,000 Square ft of real estate development is about 960 Kow okay which is just under me almost almost um so we we'll actually have and I you know the Architects are here and I'm you know I should never jump in and talk about stuff that I'm not an expert and they definitely can answer these questions better but it looks like we're going to have two battery components that are going to be about 250 Kow each and then we'll have uh we'll have PB obviously um and then we'll have um and the only limitation to the BB other than what they what we're planning on right now is we're going to have three fuel cells and those fuel cells have to we're going to do a lot with the waste heat and there's two there's really two ways you can use a waste heat you can use it to actually heat or ironically again you can actually convert heat to chilling um and so we'll have some other equipment that has to go on the roof to um that will actually take all of the waste heat off of the um off of the fuel cells and either convert it to to heating for other areas and put it in the air or they'll turn it into cooling the whole objective with the fuel cells is not um it relates to not only much gas you use but how efficiently they run so we want to another way that we can really minimize the impact in terms of how much gas we use is to make sure we're you know getting every last bit of value out of the thermal capacity as well as the electrical capacity and that's where the the heat comes in great the questions that I have for staff are about um a lot of times when we talk about this energy area on commission it's um what is the enforcement mechanism especially that requires annual like uh compliance and so my reading is that the enforcement is in carbon offsets is that if they so if they if they're not meeting the target then it then it's purchasing offsets is that right am I reading that right I believe you are reading that right it is also not my area of expertise okay but that's what that's what we offered right and so um and again you know like that's that is like it's you know everybody else is still at you know like at the DTE numbers so like we're we're saying if we don't get to 75% of that we're going to we're going to pay to to make sure that we deliver that yeah the Practical consideration in that too is what happens you could be on time with knowing your numbers but what happens if we don't know dte's Carbon intensity by the first month of the year we'll be tracking that too we'll be tracking that in five minute intervals too okay yeah now you can I mean you might go back and audit it and you might say well you guys said it was this and it was this and then you know like we'll settle up but you know we'll it's in order to I'll just tell you this in order to meet our objectives like I was telling you before about in terms of participating in the climate economy you know we need to know that and it can't be wrong because we'll be selling carbon credits to other people and they'll they'll want accountability for the question about um the enforceability and the development agreement um Missy unmuted to speak to thanks yeah thank you commissioner for the question it's a really important one and just want to offer two things that I think are relevant in the conversation Pro for sustainability Advantage One is we do annual greenhouse gas emissions in the here at the city so we are always getting information about the ghd intensity of the electric gr and of course we're following the studies in terms of fossil gas and how it's just lost in distribution and what that means in terms of our greenhouse gas emissions in invers so we have a baseline that we can be using to to do a comparison here with the the petitioner the second thing I wanted to offer is that city council also passed a series of energy criteria and principles that move through the energy commission that actually give guidance what we mean when we say carbon offsets carbon offsets do not mean just going to the market in an and buying the cheapest Offset you can get we actually have very clear guidance from city council that car offsets have to be additional new renewable energies uh that that AR we're not displacing someone else on the system so I just wanted to add that my my assumption here and I don't know if that is fully codified is that when we do offsets in now but we don't do like everybody else we make sure that they really are significant enough moving the ours I think that probably needs to go into the development agreement but I understand exactly what she's saying that it's you know great I would only add that um in terms of uh proposed um enforcement um it seems very clear it seems very enforceable actually and then of the possible enforcement Alternatives that um I might or one might think of such as like disconnect and connect to the electrical Grid or um even a one-time find this seems very proportional very reasonable very enforceable and also um still fur furthers the same goal so I would without commenting about the very specific language but the gist of this is um something that staff supports and and overall it is enforceable okay commission weatherbe s did you want to something so uh just kind of following up on that um while I trust you and your interest in this should there be a different owner at some point who is like ah we just use the gas why are we doing messing with all this stuff uh all that is covered under the development agreement through these what we just talked about right so that yes the zoning runs with the land so regardless of the owner the requirement to if you accept this and it gets rezoned then um this District requires whoever the owner um is to operate a continuous micro grid the development agement is um between the city and this particular developer but I believe there's a language in it that talks about it applies to Su successors if this project never gets built then the development agreement would also be moved because this Southtown project never be built but the zoning says even if the Southtown project looks vastly different there are still four things that any that run with the land mhm which would be the performance criteria of 60 to 75% of the businesses usual DTE regardless of how they got there okay procedurally speaking it will move on to city council as well it's just a recommendation commissioner Adams yeah I I feel like I should explain my earlier question um I think since we're stuck with the proposal on the table I'm inclin to support it has presented the Project's fantastic and I don't want to tie it up and it's such an Innovative proposal and it's an Innovative project and it's great um but I asked about rejecting the offer and striking the condition because I'm worried that this isn't the type of thing we ought to be doing in our zoning code um if anything these things seem more appropriate to put into a development agreement or a site plan my concern here is that the terms of the offer letter that you submitted make it clear that the actual way this is going to work is far more nuanced and complicated than what's in the zoning contemplates right absolutely the zoning says continuously operational the zoning has its targets the zoning is the law the development agreement and the site plan don't Trump what's in the zoning so later on when there's a liquidated damages provision that says we buy carbon offsets if we fail the zoning language doesn't tolerate that on its face the plain terms say you will continuously operate and you will hit those targets so as an attorney I can't Square those things and I I would rather have tackled all of these requirements if I could in the development agreement in the site plan because those documents will make allowances for the things that inevitably happen with systems this complicated they sometimes fail they sometimes don't hit the targets but the language that we're being asked to put into our laws doesn't again doesn't contemplate that um I worry about the enforcement I worry about a zoning requirement that measures compliance using unverifiable data generated by a third party power company that seems unusual to me and then finally as with all of these things I worry about the codifying something into the code that no future future project if heaven forbid your project doesn't launch we now have a parcel that's got this highly specific highly technical energy generation requirement baked into the zoning we're going to have to deal with so those are my concerns I think I'm stuck can I ask you a couple am I allowed to ask questions yes okay please respond so the first question I have is well it's just a comment I think what I'm sensing is is it for you there's a disconnect between the you know what you the actions you might have to take to get to 60 to 75% of um performance against DTE as you know there's a disconnect between okay I will I will buy you know buying carbon credits as specified by the city which I think the language probably needs to be cleaned up to to be more like what Missy said not just you know acres of land and you know a Swiss forest or something like that um the the you know I think a future if there was ever an issue I think somebody would just come back and and say let me just connect to the DTE grid like you let everybody else you know and I I won't use a g I'll use gas only for emergency but the the big thing is that you said that triggered I should I should address this is we would not be relying on dte's performance you know their self-evaluation um there are other ways to and that's what we've used to come up with that you know I think it's 5,975 is um metric tons of greenhouse gas is the counterfactual that we've calculated so if if we powered this with uh with DTE electricity that's how much greenhouse gas we would generate every year that will not come from DTE that will come and won't come from us it shouldn't come from us it will come from a third party that uh can authenticate that with authority uh what we'll provide is we'll provide um uh basically our metric information with kind of like full insight into the calculations and complete transparency in terms of how we got there that's that's how we have to do everything and I'm sure you you sound very knowledgeable about this the proof of impact in terms of this any transitions in the carbon or transactions in the carbon Market Market are becoming more and more and more um you know kind of like price of admission you have to be transparent and you have to show your math so you uh somebody at the city Missy might say hey I want to take a look at that report and take a look at and say hey that math doesn't make sense to me you might have a third party authenticated um that language is in there but you know how the city chooses to act on what I think is probably pretty important not because it's our project but because it is setting a standard um that's up to the city you know we just have to make sure that we create authentic data and we we apply algorithms correctly and we provide transparency so we really do want it to be a a legitimate proof of impact I just can't stress that enough thank you um with that do we have any other final thoughts before we move to a vote Yes Mr hamers last comment oh um my question is for staff um you have a full agenda anual sustainab and this is this is super cool I understand like less than 50% of it but like I'm really excited to hear like Innovations and you know sustainability my my concern is or my question is about the annual sustainability report is OSI going to review that like is there a staff capacity for this or an appetite for it or does this just continue forever that's what it sounds like in the development agreement like are you guys prepared to take this on I guess is my question um inity the the city of an arbor is prepared to take this on I didn't mean you specifically I understand I think that is a level of detail that needs to be worked out I think this is this draft of the first statement First Amendment um has not yet worked its way through City Hall um for that level of specificity or level of detail um I think so I I am confident when I say the city of an arbra is prepared to take this on but um which department will be having initial enforcement and then if you're here long enough the office of OSI may become the administration of something else and the planning department may become the planning services and so on so forth but the city van Arbor is prepared to take this on okay say I have one other one thing the DTE connection just to clarify for gas is it just for backup or are you planning on you already taking gas from them yeah so we'll we'll pay for the Dairy Farmer to inject the gas into the system we'll just take the gas but then we'll have all of those mechanisms to take the CO2 out and um yeah okay yeah okay last one council member Dash this is a question for Miss Deo so I understand commissioner Adams objections to the level of specificity that is in zoning here but my understanding is that in a conditional zoning or that that conditional zoning is an established thing that exists in order to tie a s side plan to the zoning and that is something that is within the City's power to do and am I am I missing something yeah no not at all um conditional zoning is um it doesn't have to tie a a zoning District to a site plan because I mean it's a very broad tool um um it is not contract zoning it is conditional zoning and if you think of it Statewide or Citywide it is an we have the ability to accept conditions imagine you have a zoning District that allows a huge variety of land uses but this particular location is right next to a very sensitive thing and so half of those uses are not appropriate um and so this is a mechanism where we can say well you can Zone it C3 but these 10 uses are actually not allowed here um the basic one the one rule of conditional zoning is that it must further limit whatever the normal allowances are it cannot allow over above and beyond or it cannot add this particular Southtown one it is very spefic specific um the conditions that they offered are very nuanced very specific um and but they were voluntarily offered and there is no if you if they do no harm there is no reason not to accept them and why I say Do no harm they they seem to do no harm to the city they are very restrictive but they were voluntarily offered and the developer wants these conditions um and there we the city and curs no harm by accepting them did that answer your question I think so thank you and then oh yeah final com from yes commissioner Clark so I think it's great that we're going to have the density and this project here supportive of that um I guess I'm one to lean in favor of Simplicity and Zoning code especially keeping in mind in perpetuity so just coming on that um I guess I just have a quick question if will this be in concert with a heating pump uh with heat pumps uh um so be water waterbased heat pumps yeah okay for the geothermal system and then has there been any uh un leaks on site is there any risk for um leaks and site has there been any Research into that or you're meaning methane leaks yeah yeah I mean that that on site's really easy to control what happens Upstream we don't have any control over so I think you know whatever whatever once interpretation of any side anything outside of them but it's really button down on site um because we're capturing the CO2 we're taking you know that's like water energy CO2 it doesn't you know the off the off uh off gasing it there's very limited things that it does in heat so um and we're accounting for all of of managing all of that okay thanks all right thank you I think you uh thank you for the presentation I think you've addressed all of my questions as well and with that we will go to a roll call V Miss Kelly on the motion as presented commissioner Lee Yes commissioner ABS yes commissioner W yes commissioner Hammerman yes council member dish yes commissioner Clark yes commissioner Mills yes commissioner wetherby yes commissioner Adams yes curious all right thank you very much for moving the bar for us I want to say heck yes thank you have a great night we will move on to the next one um other business this is 1146 South Maple Road um plan unit devel the pre-application conference Hickory way number three is proposing a four story 39 unit permanent support of housing building by Adon housing will meet National Green Building standards have 15% barrier free units and provide 700 ft of community space the project compones to Annex 1146 south from Scio Township and reone to a pug will be ad to the existing HC grade one and two buildings and surrounded by mly residential andan Natural Area City Park staff recommendation is approval we have our petitioner in person and so hello welcome thank you thank you for bearing with us and then with that yeah we will move on to petitioner presentation and bear with us as we get this going and just making sure that clicker works for you guys okay go ahead and try that c now with that welcome I'll hand it over to you guys great all right thanks so much I'm Wendy cardi Saxon director of real estate development at Avalon housing and we'll go over our team members shortly but really appreciate uh you having us here so we can chat about our P request for Hickory Way Apartment three development um great so I'll just briefly go over a little bit about Avalon I think folks no fair bit and then the development team and then really diving into what we're asking for here so just Z on so we're really excited as Avalon to bring another new construction development into the city we currently have two developments under construction at the moment um and then in 2021 we brought 70 units online adjacent to this particular properties those our Hickory way one and two and frankly we've been eyeing this parcel since we were looking at planning those particular uh units so we're really excited about being here now a quick background Hickory Way 3 is currently in Scio Township we have a purchase agreement with the city of analer for it and I just say that's really been helpful cuz having public owners allows us the chance to have the time that we need let's do that U Mission of Avalon I think folks are probably pretty familiar we build healthy safe and inclusive Supportive Housing communities as a long-term solution to homelessness and offering flexible voluntary on-site services to accomplish that good attendance and just a couple pictures of existing properties and we do Supportive Housing uh since 92 so um our development team I'll just mention we've got a couple folks from Avalon on the phone if there are any questions we've got got uh Aaron Cooper our executive director gree Carpenter our director of employee experience and John Scott our construction project manager so I'll hand it over to Brandon to uh good evening everybody my name is uh Brandon Hodes I'm the principle of tribe development we are a Detroit headquartered affordable housing developer and consultant um we'll be serving as development consultant with Avalon housing on this transaction um as you can probably see you know it takes a village to do an affordable housing deal um and so so we have a very Dynamic team um we have in the room uh Fusco safer and Papas who will be our architect of record um we will be releasing uh a contractor RFP very shortly um we are going full steam ahead in our design process so wanted to have that contractor selection kind of pick up with that process um we also have making engineering as our civil engineer um Asti environmental has done uh most of our environmental uh assessments to date um we also uh have hired a wling consultant some conditions on site uh so that would be ECT and then Avalon housing will also be the property manager for the site so this is a bit of an aerial view of the proposed location um as you can see this is a interesting time stamp because the hick way one and two is being built directly north um that is as Wendy mentioned 70 units in total across two buildings um this side is also directly north of the Hansen nature area um which is uh directly south and so there is right on 11:46 uh South Maple on the western side our civil engineers provided a bit of uh comparative zoning analysis um as Wendy mentioned this will be an annexation that we'll be going through um it's currently located inside of Township so you know no real zoning exists today um and Wendy will touch on you know why we felt uh the Pud zoning designation was most appropriate um for our pursuit of this affordable housing project but this just gives a little bit of an insight into how we thought about the the site the efficiency um and some of the calculations relative to um existing conditions but also the R4 eation I'll let Wendy kind of touch on the TV y thank so with uh requesting with PD you know certainly The Beneficial impacts bringing affordable housing as part of this development half of the units looking at being support of housing all of the units being affordable um under 60% so affordable housing and also High you know Energy Efficiency and green which we'll touch on in a little bit uh we did explore the current zoning districts and you know where we ran into challenges forther leading us to the Pud it's like flexibility for affordable housing with the Pud being the mechanism that really allows that flexibility to bring affordable housing where we otherwise might might run into hiccups uh with standard zoning efficient land use got a four-story building with 39 units 15% are accessible and you know it also has our services and management space in there and really we fi represents the most compatible and efficient land use practice aligning our objectives while respecting the neighborhood context um optimizing the site utilization here we think the building footprint really uses the site accommodating our landscape buffers firet truck access uh parking was expressed by staff and tenants and walkable access from Hickory way 1 and two um we're really looking to have interaction between these two sites food pantry community events so you know minimizing the distance between those two um you know with the Lower Side setback is we feel it's beneficial to us very free parking and charging stations so incl bar free parking electric vehicle ready capable charging stations really ensuring that safe and accessible amenity for tenant staff Etc we're running into incompatibility with existing zoning uh District Dimensions you know don't know specifically setbacks so you know major issue we're running into so we couldn't achieve our optimal number of units with the height and the building footprint and vision and um having us move to the resoning for PUD uh for economic and functional feasibility and the neighborhood character uh really you know we think the design really enhances the character you know emphasizing you know the Green Space connecting to Hansen Park nearby pedestrian friendly layout and again that integration in the proximity proximity Day history way one two and I'll just note that another thing that with the continue affordable housing one of the things that as a petitioner might be F but with the Pud I kind of like that the affordability gets attached to the land and the zoning so in perpetuity with you guys so I just think that's another benefit of the few for this so hand it back over to brandley so we did want to briefly mention we do have a wetland condition on the site uh we've already spoken with eagle um had a pre-application meeting it has been noted as um unregulated and low quality but it's a little over 08 Acres um and so we've we've run a handful of scenarios to you know try to orient the site you know as far away as possible from that um weather condition and ECT will be the Wetland consultant that will help Shepherd us through um further scenario analysis um because of the federal funding that we're going to be applying for for the project we have to go through a fairly elaborate eight-step process and so that consultant team will help us navigate that process this is just a bit of overview of the actual project program um as Wendy mentioned we have 39 units that'll be on site um across four floors of uh housing uh all the units will be one bedrooms uh so populations up to 60% Ami but we imagine uh the majority of the building will be you know deeply skewed affordable housing um this will be uh permanent Supportive Housing project so at least 35% of the units will be designated for those Supportive Housing uh t uh tents um there will be on-site Services um across the building one of the things that we do like is the adjacency to the existing grade 1 and two uh to drive efficiency and really impact in that trade area uh we are also going to do an enhanced amount of uh bike storage on site we will have really interesting Community rooms um we will have a laundry room on each floor uh there will be shared outdoor community space that will actually play off of the existing outdoor space at hi reway 1 and 2 um central air conditioning will be featured as well as high speeed internet and we will have control door access and I'll let uh our architect team talk a little bit about sustainability Focus just quick time check you have two and a half minutes um my name my name is Scott Kelly I'm from F sh for papis Architects uh we're from Dale Michigan and we're honored to work with avelyn housing on this project um as far as the sustainability I don't think we can get to the level of the project before us makes me feel kind of small but um we do um we do understand uh the 820 uh uh you know guidelines and uh we definitely want to uh adhere to a lot of those guidelines as we move forward in this project and along with um you know the the goals of the the a20 kind of go hand inand with um the low-income housing as it can relate to um better quality of life for the residents and better use of the building um for the for the the Property Management Group in Adon housing as they uh kind of navigate through the years of of the project um our building is going to incorporate a lot of sustainable Design Elements um obviously they're going to well exceed the Michigan building code uh features include uh an insulated envelope um high performance Windows uh it with Advanced Ear ceiling all electric uh heating systems and energy star uh radio appliances um energy efficient lighting uh all LED lighting equipped in with occupancies to further enhance the uh the conservation of um efforts and then also the materials that are being used within the project making sure that they are sustainable and meet a lot of the different uh um requirements uh of uh floor score um certification and making sure that we're using uh low vocc products in terms of paints um and flooring and making sure a lot of the adhesives and construction materials that we're using um are of of a high quality and are sustainable products as well as making sure that pre and during construction and afterwards that there's a waste management uh program to make sure that we are dealing with all the uh construction waste and or waste from the building is is is taking care of it correctly all right um we're at time um is there anything further that you wanted to add you add one additional minute we just want sure it would be important yeah two minutes okay so this is kind of a just a a rendering of of the site is how we're showing it 39 units obviously four stories um it's roughly about 9500 ft per floor um all will be one-bedroom units uh you can kind of see at the top there there's a there's a big elevation change between um where the phase three will be and Phase 1 and two is uh so you can kind of see that a little bit the scale on the top there uh we do have uh the road going down with the the parking spaces available to the site as well as making sure that we dealt with uh what the fire department needed as well as Waste Management to be able to get rid of the the waste this button just go one more there was a hidden slide here's here's basically a layout of the units um all one-bedroom units a lot of the uh support spaces uh for the community are in the front of the building by the front entry uh we will have uh plenty of bike storage and as uh bike parking out in the front a lot of the back of the house items are in towards in the back of the the building in terms of uh electrical mechanical and things like that it's kind of an elevations or computer generated and then I'll get to there this is more of the uh renderings uh for the building at the moment a little bit different than the phase one and phase two uh but we feel that uh you know the architecture fits well especially trying to make sure that we're using sustainable materials uh with the brick at the bottom as well as using a lot of uh mate uh sustainable aluminum throughout projects that's all I have perfect thank you for uh thank you for U this is a pre p u conference so this is uh there's no public hearing but we'll go on to stack and we'll go right into discussion Mr kosi so just to kind of uh summarize up a lot of what has been said but really with any p the the first step is really meeting with staff determining what zoning districts and why pick a PUD over a different zoning district and and this one's a little different in that you know most of the puds you see are existing in the city would that have a zoning set obviously this as mentioned was a Township parcel that'll be annexed the closest uh really the type of the closest zoning District that matches the land use and the density that is proposed would be the r4e district um so the R4 e District the the density more than complies I mean it the R4 e District significantly denser but um and the height limit is not an issue with that either cuz there's no height limit in the R4 but um however the the main issue that comes up is the setbacks that were identified so working through uh again kind of with the petitioner in trying to see if there's a different zoning District we could use as I said really we focus upon the r4e the challenges with that are the setbacks our code also has a there's Provisions within the zoning code that like our standard setbacks for the r4e is 10 ft however ex if you exceed building length over 50 ft um drawing a blank on if you see the building length I believe it's over 50 ft and the height over a certain drawing a blank on that as well now too but there's additional setback that's required for the additional height that you exceed above the limit and for the additional building length so you add that onto one of the setbacks so adding that onto the setback to the it would be onto the north side there that pushes the required setback I believe it was 28 ft and um so that's that's quite a significant setback to accommodate that setback in an R4 District obviously the plan would have to be significantly altered if if um I mean the building would have to slide over you probably eliminate the parking and so on so forth and and obviously U one of the most important points of that is it would obviously result in a smaller building um so going through PUD Justus ifications we look at that kind of thing as well like one of our obviously our priority goals in the city is everybody well knows housing and specifically affordable housing so and the ask on this we look through and we see well what what is really the ask on like are they asking for something that's completely unreasonable and you know it no these this that's not going to fly in this case but but that's not what they're asking here again it's a setback modification they do um meet like I said as a standard setback but the additional setbacks that are required push that even larger so in this case while again it's we we don't want to default to puds that should be kind of a last case scenario in but really in this case the it's really the only way to accomplish and get a public benefit that the city and a priority goal of affordable housing as well as um accommodating all the restrictions in again the um design considerations and restrictions that the applicant has to set that up so really and and this is a point again obviously is a a PR prep PUD conference uh this is a point for you guys' Planning Commission to give your feedback the um we did we don't do an extensive staff review before this I mean we do kind of a preliminary review we did have a look at the the plans they have a pretty complete plan set um that has already been is that we've already viewed it's not submitted yet but um that we've already reviewed so most of the issues have been kind of flagged U flagged by staff previously and and really one of the most prominent ones as was mentioned is the Wetland issue and the natural features on the site uh the Wetland again mentioned was a lowquality wetland uh that will be obviously as we go when the project is formally submitted that will be reviewed by our city staff as well going out there with the our their natural featur staff um and there's a significant I don't know about significant but there are quite a few Landmark trees on the site and if you go by it now it's pretty uh it's pretty wooded as well but um with those you know obviously again a goal of the city preserve natural features and things so they did the Alternatives analysis which is required for any site plan basically how can you put your use on this how can you design your building on the site accomplish what you want by mitigating that impact on natural features um on this site it's it's really challenging because again where that uh Wetland is kind of located in the center of the site that kind of leads into the middle of the site and then the natural features sorry the trees are kind of sprinkled all around the site they are s saving a significant um section of them in the uh would be what the northwest corner there as you see so those trees uh will be saved as well and obviously Landscaping will be compliant with city code so um that's kind of it we don't necessarily have a formal recommendation at this point but again it staff is supportive of the Pud moving forward um could I just ask if uh planner Shake would have anything to add yeah thank you yeah thanks and uh pleasure to be uh official for my first commission meeting um just wanted to dig in a little bit more really quickly to the issues really are around the setbacks and both the front set back and the side set back and they're both kind of quirky I guess um so so Matt mentioned the regulations the regulation for side setbacks in r4e um is 10 ft plus 3T for every foot over uh a 35 ft building plus one .5 in for every foot over 50 ft of building length so the building length is 168 uhet Building height is 48 ft I believe so those together and make the the sidec back requirement um go up from the minimum of 10 to 28 to 28 um so it is it is of note that the adjacent building is is um Avalon I'm not sure if it's if it's part one or part two but it's the adjacent Avalon site and on the front setback um it's a really curious case too where there's um a RightWay designation in the front um because it is a Township and that it is a Township parcel that hasn't been incorporated into the city of B Arbor yet so the annexation will run parallel to this process um so the front so the one uh as you can see in the the staff memo and the the documents the 1 foot um setback they couldn't meet the r4e setback requirements is the one foot from the RightWay designation um that's designated there and I could just add that may that the front setback were um working through that with staff right now with with engineering basically because what it shows as a right of weight if if they dedicate right away to the city then that comes off their property and that you know that's their setback is to that line of the RightWay however there's also an opportunity which is again kind of over the last couple days we've been working with engineering which is uh potentially you just grant an easement for the RightWay if the city ever needs it basically so an easement does not count against their land so the setback the front setback ISS issue may or may not be an issue going forward but even again if it seems kind of shocking at first I have a 1ot set back in reality it's it's it's more I mean the road is not going to we're not going to be expanding a Maple Road over there there are utilities and things like that in there but that is consistent with the RightWay that was granted to the uh Hickory way projects above but the main takeway from this is that RightWay that front set back number might be in in in in flock there because it may end up being if that right of way is just through an easement then their setback uh would probably adjust to the do the previous along the road right in one one foot inside of the sidewalk which is pretty typical so but again the side the the main issue that does kind of leave the side set back issue as well got it thank you uh for that presentation again there's no public comment here and procedurally um just so that I understand this is going to be this is a pre PE application they will event they're going to get our feedback and then they're going to come back for probably an annexation and a pu recommendation well it'll be submitted so the project be submitted all there will be when the project is submitted it'll be submitted as an annexation zoning and sight plan so Planning Commission will see all three of those at the same time uh the annexation zoning the site plan and then uh after Planning Commission action that the uh annexation goes off to the state gets approved and then U sorry wait first then the annexation just gos Council Council agrees to accept it then it goes to the state and then it comes back and then they kind of match up again when they're going to council got it so with the you guys will see everything as one piece got it and assuming that you again the feedback and the discussion here is is PUD truly the appropriate venue in Z so um great uh commissioner Mills please kick us off great I think in terms of the standards that we have for p this makes a lot of sense um and actually I given the way that the right of way works there I think the idea of encouraging things that move it back up and maybe even force it up would be better also just the practically speaking I think then you see the kind of jog it's not paralleling I mean it is paralleling the building but there it's a little offset from the one so like just thinking about light right nobody's ever going to be in Shadow all day long even in the dead of winter because whichever way like there's some coming in so I think that that's useful I am curious I do think though this makes a whole lot of sense you guys have the land now who knows what can happen I'm Cur um and I think right it would run with the land um if in the Pud the uses I don't know I don't know how you tie I don't think it makes sense to tie it to an owner but I think that tying in the affordability is really important just so that if something happens like we are sure that this will also be um Supportive Housing like and I I yeah I think if I can add to that right that that's another I guess benefit of that PUD is that is exactly right we can tie that into the Pud zoning with an r4e zoning or similar we can't so the Pud has that mechanism so if whatever Avon you hopefully it didn't go away or whatever but the the zoning is in place so whoever Builds on that has to adhere to the Pud that would give me a little bit more comfort because the place because the place that we are impacting is just to the north I mean it protects you from your I don't know like not protecting you from yourself but maybe I don't know um I think I think that that's really helpful um in this particular situation I think that this makes tons of sense commissioner I have two questions the first one uh is to staff um it's a great U project but I just have some G questions um c1a did we consider c1a it has no setbacks well the setback is um conditional to the residential that it abuts and does our removal of the conflicting land use buffers address that because it doesn't have the height restrictions it won't have as strict a front setback restriction it right well first the first answer is no we didn't look at it so I apologize that will be fine I don't know if that if anybody wants to give us a a c1a comparison when we go to PUD yeah it could be challenging with the different you uses that would and again with that District we wouldn't have a way of of guaranteeing affordability going forward we wouldn't but but but yeah we could look sure yes and then that leads me to my second question is because it's a PUD does it have a requirment for an additional contribution to the affordable housing trust fund because of the underlying zoning or is it because it's coming in from the township that's waved it no it would still there's still a formula that even if it came in from the township there's still a way that we would have to calculate if they if if a market rate project came in here there would still be a way to calculate based on our land use recommendations and things like that of an affordable housing contribution so just because it would be annexed it and you're right like there's no uh City Zoning in place there but there would still be an affordable housing requirement for any PUD but again this one will I mean technically this one has one too but it's more than exceeding it so it it because it's 100% affordable so that's that's with units on site pardon the units on site it changed hands that's still the the zoning it it would they would have to go if it changed owners anything else that zoning is still in place they would have to go so they would just have to make a cont tion well they would have to we can so again writing we haven't got obviously this far into it but writing the supplemental regulations the that go with the zoning project we we have the ability as a city to write whether or not they they um with again they're working with them whether or not they want that option in the few like with any other applicant we would work with them to say well you could do the units on site or you can um do the contribution in Li so we can write that in development agreement I think in this case we would probably I would assume the app would be okay with us just right units have to be on site so that again even if for whatever reason God forbid you know Avalon and then this group goes away anybody that that zoning has to then it's in place it has to all be affordable housing on that site to whatever Ami like we we can specify those different numbers within that and the only way to change that again would be to go all the way back first starting with you and then going all the way to city council to change that zoning so no matter who owns the site that PUD zoning is in effect okay and just to note on the on the SE zoning the our land use element is is in the process of being updated now but in the 2009 Land Use element it does um address like potential for different types of of housing specifically so whether or not like designated as a c zoning would be in conflict with with that or not because all the other neighboring uses are residential uses but there are some interesting differences in setbacks between the different um zoning Master categories I guess between uh C and R great thank you any other Commissioners commissioner l so I just said just a couple comments on the thing um the the on the the plan the uh balconies love that just wanted to throw that out there CU so often you don't get nice amenities like with affordable housing and it's nice to see that um and also the interaction between sites that's something that we of often see people try not to have interaction between sites and so it's really great to see interaction between sites and I realize they you're sort of both SES so that makes it easier but it's still I appreciate that it is not like walled off from other that commissioner hammid thank you for thinking about sustainability have you considered whether or not you want to be all electric yes they will be you will be yes oh put that on your bullet point I didn't see it I forgot that oh he he probably reading the bullet points and didn't and that can be added to the supplement regulations yes can awesome thank you and I will St at our Hickory weight one and two we did all electric for the units we did gas for the common viian we did all we're doing all electric um frankly we're still waking working out that we're calibrating those units correctly so they come on at the right temperature yeah intent on this and I think that's an oh no go ahead it's just interesting for us to note that an affordable housing unit can go all electric because a lot of times we hear people say they can't go all electric because of the cost you're right we're still working on our calculations got thank you any other Commissioners with thoughts about applicability of PUD this really is a um prepetition conference to evaluate whether this is appropriate application I guess I'll add oh I was say my silence is an indication of no concern yeah not not indifference but support you yes same um it is interesting about the um the applicability of Bey here I mean as long as we've exhausted kind of like other you knowable zoning categories as far as all the other kind of checklist items you guys have really hit so I think if this makes sense I would also be for as well so um one other thing I would add to that too again like if we were think just as I've mentioned before like we don't want to default to puds you really don't justify that but so if this was just probably a standard market rate project that's just coming with the apartment you know and it was just that side setback for the you know that this would be it would be a different discussion because again noted that the significant priority goal the city affordable housing this more than exceeds any requirement that is a definitive public benefit that the city will will achieve by going forward with a minor setback issue so um I will let me just ask one quick question that I I was thinking um I noted that 20 parking spots there's 36 units and obviously you need fire lane for you know making sure that you have compliance in that respect how does utilization in your units kind of look like and what led you to say hey we want the 20 spot was it just a spacing thing or how did you can you get through they just thought yeah so we worked with our property management staff talked to tenants our maintenance staff um so we got 39 so about one for every two this we're doing both thing to do half and the thing we talked about 35% but I think half will be supportive housing we don't tend to have as much utilization for our Supportive Housing residents the other half well we're looking to just be affordable um getting a little bit more of a mix frankly are other sites often we kind of say that but they're really all Supportive Housing sure um so here with that and kind of exploring it we want to make sure that it all works for the entire site so that's what we gotcha and does e Readiness I I don't know if a PUD e installed SL ready is applicable or not I don't know that I saw any of those it wouldn't necessarily Because unless we wanted to because again as a PUD we can we have the ability to alter parking sure again requirements and things like that so that could be a subject for discussion I mean it will definitely will be a question when staff gets to review like will EV be part how much will be added and things like that just food for thought not really again I think the applicability of the Pud still which as a principle for matter of this particular discussion I think it fits kind of all the category so um commissioner weatherbe you want to add um I think my thing about the Pud I think it's perfectly applicable I think my concern is that in the future the Pud is going to be more of a pain for you than than it is you know I I don't have a problem approving it because of the use and all that but it just does make things a little more complicated on your side if you go to change something or if you go to that it then requires coming before and so that's just something to think about that like it is more flexible upfront but not necessarily more flexible over the lifetime of the project well I'll note I'm that trying to learn from earlier ones like when we did our vidiian on our PUD we committed to Enterprise green certification and someone else in the our side someone else in the office said you sure you don't want to say equivalent I'm like no no no no that's fine that's what we do we always do well we're now looking to do a different standard National Building standard so frankly we're doing both now because we have it in the zoning so trying we're also learning for past ones and trying to keep in mind language when we get down to the writing in ourselves in more than we themselves C yes yeah so yeah and I noticed that you have uh or equivalent in the language here uh I just wanted to ask because um is it half or 35% of the units that are supportive so to get into the um tax credit round that we wanted to be we have to be 35% in there so we wrote that we drafted it up actually for an earlier meeting trying not to overcommit for that but in subsequent conversations with our services team and where we want to go we're looking we're planning to commit to half as the supportive hous okay so you have the the language in your proposal here right now is up to 35% oh so maybe you could say something like uh minimum minimum 35% and that way if you end up doing half that's great if you don't you hit the minimum that you need for the funding category thank you for that last comment from you U bike parking just um were are there any intentional thoughts given to kind of location or storage um you know if we don't have you know um as many parking spaces or you how are people getting around bus stops and proximity but also counting F bicycles any thoughts on that respect well we definitely have it um it would be more towards the front U for the bike parking it may not show up on that but I think we also if you go to the floor plan we also have a bike storage room we've got uh for interior uh storage for bicycle parking as well on that first floor so we're definitely making accommodations for that awesome thank you um any other thoughts from Commissioners at this point in the juncture uh does a petitioner prep petitioner do do you guys think you have kind of what you were hoping for feedback yeah appreciate it largely it seems to be in support of um the applicability of PUD after Innovation and land use affordable housing Etc so um staff any final thoughts no with that I think we can conclude thank you all right how we how's everyone doing um just a energy SL you guys want to crush through the CPC or you guys want to take five I think we should power through okay all right but I'm all right sounds like a plan all right we are moving on to the next item which is CPC work program I'm going to introduce this which is the 2024 2025 City Planning Commission work program discussion and adoption work program is adopted on an annual basis pursuant to commission's bylaws on October 17th 2023 Planning Commission reviewed and adopted a 23 to 24 work program uh the present proposal updates the status of all items includes line items for recent city council resolutions and other new work since October um staff recommendation is approval with that uh I will turn it over to M Kelly for staff presentation uh thank you the last time that we had a discussion about bylaws it w or excuse me about work program it was significantly past the indication of when the work program should be adopted by the Planning Commission in the bylaws it specifies may and so in the um let me just do the minimal amount of uh hybrid participation that we can here um uh was to just share that we'd like to get back to that may deadline this does not mean that this is the only time that you can um do updates to the work program throughout the year but that you are supposed to do at least one update of it now we have two meetings in May your next meeting has about six items on it and um getting requests for more all the time so seems to be Fe your famine for our Planning Commission agenda items um but uh so even though the the um plan was the the work program was adopted in October there still were a lot of things to update and clean up for example there are a lot of new Council resolutions that we still don't have certainty about exactly uh when those will take place um if they will be in undertaken inhouse or by an external consultant um those are conversations that are happening primarily with Mr delort Mr Leonard and uh Deputy City administrator and of course city council um but I wanted to place um just a note that those those are happening and that there are early discussions around them and then when they start to be assigned there will be a lot of work um and then there's sometimes where we just we don't always predict the work that comes up and a good example of that is the tc1 text Amendment which we didn't necessarily anticipate when this was prepared last October because we had just been in the process of crafting so many other changes to the tc1 district but now there's a a significant project proposal that um I think people would love to see work with this Zone and uh happen by right and that was um now moved up so there have been it's been before the Planning Commission twice it'll be in front of you again for another discussion out of the orc advancing to the working session um we hope next week so I can go through what the red lines are but um there are a few options tonight you could decide to just continue under your October plan you could adopt the staff proposed plan you can make adjustments to um either of those or you could request that we table this and uh discuss it at a future meeting it will not be your next meeting which would take us out of May otherwise you'd have seven items there were only three on tonight's agenda and here we are um only it's only the night is young there's a tornado basement it's just a watch tornado we're already safe 11 feels like time time moves differently down so um just a summary of um basically what's been happening with your work program and numbers in 2020 3 we completed uh eight items and we started four there were 12 items total in 2024 uh we have um 13 started items some of those represent a lot of other items like the council resolutions but it's still it's quite an increase from the previous year and also from 2022 and then at 2025 this is kind of like where things that might shift around um even further uh have been placed and then we peeled out items as in the version that you saw in October that um in consultation with manager Leonard uh make most sense for the comprehensive plan and so then those of those there are 10 items identified and then there's some ongoing work that is not insignificant for staff for example this is not um uh like a Ty in year for CIP this is a project proposal year but it's also where a year where we are making a lot of um efforts to improve our selection criteria in some cases we're entirely re rewriting them and this is uh from the perspective of equity and sustainability criteria that pervade every single asset group and also individually in all of the asset groups um we've been asked by the Planning Commission to be more heavily involved and to provide more information into the CIP process and we've tried to take that charge to heart and so it has been um again we're just working from the same pool of staff for all items pretty much so that that is another thing that affects our capacity so looking at our red lines here um there were some things that were started in 2023 that I if they were um completed but they weren't marked complete before I put it in red I clarified the title of this so I put it in red but it it um actually this for some reason was not on the work plan before but this was completed and this was approved by um City Council in January and the tc1 Plymouth Corridor washing is still in process I gave an estimated date for when that will be advancing to the planning commission so uh this is all in your packet you can see this if you have questions about it you can let me know um in discussion I did provide some uh indication of things that uh were moved and tried to explain why and that gave us uh the proposed uh version for adoption which has accept changes at the end so this is um what is referenced in your motion and I think that's yeah and then I also had your original approved if we want to take a look at that on the screen I can pull it up got it um thank you for the the priming of that and then so yeah the proposed motion that I'm going to read is the Anover City Planning Commission adopts 2024 25 City Planning Commission work program we'll go into discussion with moved by commissioner ab and seconded by council member dish we're in discussion and I'd like for actually this to be fairly flip free flowing so um this one actually we don't follow order yet go ahead so I want to um thank you very much M Kelly for the clarity of what you've presented to us here and uh the notations about things having been moved up because they are either being worked on or they were aligned with a comp plan or they are part of the economic development resolutions or whatever that's really helpful so I just want to note um I just want to note that uh 2023 is more than twice 2022 and that in 2024 all those things that say CC resolution placeholder the four things those are going to take more than four lines when the substance of those come in some of those are three things um at least so um yeah some of them have 20 things yes oh yes yes we can say that too yes um so I am I am really reluctant to move anything else I you know I just think we just don't know what's coming and um and what's on the 2024 work plan here is responsive to not only petitioners you know text Amendment requests which I guess we kind of have to respond to those but the sca the staff discussion with co-ops which has been going on for some time is all has also been moved up in response to discussions aligned with the comp plan and um and some uh importance that Council attaches to that so I'm not saying that we should vote on this right here now because maybe we're not quite ready and we have questions and we want staff to come back and give us a memo or just give us some more information but um I really hope that we're not going to stuff any more things in there because I just think it's completely unrealistic because even if we hire external even if the city hires external um help for some of the economic development um they're they're all part of Economic Development even though only one is called that uh they still have to be supervised I mean and so it's not it's not as if oh good we can hive that work off no there's there's a lot of interaction I mean I think we all saw that with the work that we did with the fine Consulting team that we had for the um for the premium change um that still required a lot of work from staff so y uh I I feel that I I am in a spirit of caution about this work plan because it's meaningless if it's totally unrealistic and and so but I think that we are going to have a lot of long meetings because we are moving into the comp plan implementation season on top of that we have this initiative led by the deputy City administrator which actually is part of what Mr Garber brought up before and addresses some things that we've all been talking about as priorities for us they are Incorporated in some of those things so that's more than two cents or no it's about two cents worth but spoken at twoo Great length you're good thank thank you for that feedback um my my thought was actually with um Mr westfall's comment about assigning months or at least quarters to them that helps us to at least get a sense of like when are we really going to tackle and like what's the sequence of things is there any kind of temporal order that you have here um is it in order of kind of when we expect things to hit or is it just like let's dump it into this bucket I think if we put to it we could always put months to it but they would just be moving around all the time because the like text amendment that we received we didn't understand when that would be we thought that we were going to get a much earlier head start on Building height and average finished grade we had a draft um from our consultant and then um there was disagreement among staff about whether or not to move forward with uh the proposal that was presented and then we ran into some capacity issues to retake it up because again there have to be check-in meetings there needs to be um sometimes join work uh meetings with Consultants it would be really nice if we could just hand things to people and then they turn it back to as perfect but it's more of a collaborative thing so we actually did try to you know just for that item for example move that forward uh several months ago but we ran into a wall so I think that um I would be happy to put months in here but I don't think that they would give uh extra certainty to I don't think they would necessarily provide the certainty that is sought after by adding them got it okay understood I was thinking from maybe a prioritization or um even like a quarter standpoint so that we're like oh in this 3mon bucket maybe this can get kind of tackled but I I understand it's an iterative process so um some things are um uh do feel like more depression the the timing of them for example the the text Amendment we don't want to lag too far behind a significant project that could add a lot of Housing and be really great for the city we want to be responsive to that and also responsive to the fact that changing the Zone could benefit many districts in the city so um city council of course they're our boss and um they're uh telling us that there are certain things that are important to them we're taking that really seriously uh so there are certain things that if they become City matter of City policy it's may be different than a nice to have item for example um that that might be covered through another discussion and not to demote it but like the co-op discussion there are a lot of different factors there it's married to group housing it's married to some other things about unrelated persons it feels like it would take a long time to resolve it there's something discreet that is in the council resolutions that we can take up immediately then it's going to move to the the top of the queue the pro housing Grant we just don't know if we will be if we will be receiving that if we do receive it then we will immediately have to start work on it with the city of biplan and dedicate staff time and it would be a really great opportunity and it would be a good idea for us to move that higher if we get it it would be really exciting so got it yeah I S a little bit of yeah hesitation or it seems like a futile effort really cuz we have to rep prioritize when we get feedback from external parties as you were saying so may not be worth the squeeze it's when I'm hearing uh commissioner white so I I do want to move things up into 2024 um unlike my colleague uh who asked for us not to do that uh namely I just want to name the things I'd like to move up from uh 2020 into 2024 because I really do believe a majority of our time in 2025 will be spent on the comp plan text amendments so the bike parking requirements I think uh that needs to uh come up into uh this uh calendar year because we're continuing to see developments and um it it feels accessible to me in terms of something well actually I I won't justify I'll just say this is what I want um the other piece is um the traffic studies I think that is in the transportation review criteria is that correct before I say the wrong thing could you point out to me Transportation demand management or uh no in 2023 uh right under the last Green Line there is a transportation review criteria the second reading of that is going to um right the first reading was yesterday yeah uh I don't why I have the wrong date there but the second reading will be a month from now is that the consideration of like um the deas the de deemphasizing of cars and traffic as congestion and more into the multimodal cuz that's what I remember from last that's what that amendment was yes it changed all of the references from traffic to Transportation multimodal transportation and to U reduced some redundant criteria to The Institute of Transportation Engineers guide yeah cuz I think this we we have comments in our packet today uh of a development that's coming on sco church that's 75 Town Homes and the the person who rode in is it's going to add all these cars and I live on CYO church and it's not going to add any of those cars they're not actually going to notice that those cars are actually there and and so moving I I guess that's already in line because it's I almost marked it complete but I don't want to speak for all right great I think it's going to be approved with it will likely be approved but I I I thought I almost marked it green I'm like that's that's not um the the unzon um is still uh something uh since I've sat at the table I have okay great and um the other piece is the mix use neighborhoods um I think it's going to be helpful to get some of that conversation started sooner rather than later because as I was even sitting here thinking of the Pud that we just saw I thought gosh if we had a different zoning category than the ones that we currently have is it possible that they would have benefited from that zoning category as opposed to putting them into a PUD and I appreciated uh commissioner weatherby's comment that today it's flexible tomorrow it's not as flexible and so that was really Salient for me and so where do we start those conversations because I imagine there's going to be some pre-work that we'll need to do to begin to think about that both inside the plan and the recommendations from our Consultants but also how do we adapt it into our UDC and then on top of that we're not the first people to do this so there is lots of examples of communities that are similar size Gainesville for example Charlottesville Virginia for example that have moved from a Primary Residential um zoning classification into either a neighborhood zoning or uh something else and so those are my um pieces uh to move over because while I agree with uh council member dish that the council requested resolutions are coming those Phil um uh ethereum maybe is the word that I want to use here because there some very specific super specific but they have to go through some processes to get to this table as noted by yourself that there are conversations that are happening not at staff level but that are happening at the deputy um U City administrator at the community services director in the at the planning but with an expected end date of December 202 so the somewhere between the theal stuff now and the more specific stuff in December 2025 the expectation is that they'll be significantly Advanced um mix use neighborhoods I do think is being discussed I think now is actually the point in the comprehensive plan where I've started to see discussions like that pop up more there are going to be a series of um more intensive and focused conversations with small business owners about integration into neighborhoods there was a proposed concept about um how to introduce more commercial units maybe accessory commercial units if that could work in an arbor bike some council members staff were asked to look at that and we pass that on to our Consultants to fold into the same conversation I think that that will be present in the next steering committee meeting which out of an abundance of transparency we have decided to broadcast um because we don't want anyone to have the perception that these sure are excluding or deciding things on behalf of an arbor that they don't have access to so um if you would like to tune into to that steering committee meeting you certainly can those details will be um posted by manager Leonard and uh administrative staff when they're available um and then the uh subcommittee for the comprehensive plan from the Planning Commission I would encourage to push for these items and understanding how they get folded into that process I have insight into that but I do not have as many details I think as you're interested in tonight sure I I don't know that I'm specifically interested in anything other than um putting it on the agenda because if it's there then at least there's some indication that we're moving um in that direction and and um thanks for the feedback that you just uh noted I would also like to vote for moving the lot size and the setback review uh into this year as well because I feel like those are cuz there's a lot of UDC stuff that we're going to have to do that they are functionally started this year because they are part of the comprehensive plan they just are not uh being worked up by staff in detail but if these existed in 2024 yeah they would say discussion where do I have that sure yeah cuz I right and I don't know if that's at to make them special and indicate they're part of the comprehensive plan that were put here yeah other thought so to summarize I think you would like to see mixed used neighborhoods lot size setback review and bike parking requirements or yeah bicycle parking requirements in particular what I'm looking for there is some zoning or some regulations around um adding cargo bikes to um our development process that there are at least some spots created that like we have the sorry um Class A Class B Class C is there a new class D that speaks to a Caro bike so that people can have that uh inside their developments got it thank from my point of view that's without any justification for why I'm asking for 100% your this links onto two things that commissioner white just said that um so in our and the rest of the orc should correct me if I got this wrong but I feel like in our last conversation about simplification unzon there's two different things that are part of that one is like Zone collapse and effectively the sense was that that is a that is a after comprehensive plan conversation there's some work that we kind of looked at like what might make sense but work that that is a bigger thing so that's part of the conversation the other thing was what are really complicated sections that could be simplified and I thought that one of the way too many pages was about transport like the non-motorized transportation and also like the multipliers for EV charging and we won even require we don't require parking anymore and so like it's a massive complicated table and so I think that that like I think that that might be the opportunity um to kind of think about okay how do we simplify this so that it's you don't have to think about what all like it doesn't have to change with the use sure right the the multiplier doesn't change with the use but also that we get the things that we want right and I was thinking about that again with the Pud that we just had because we have these sub rules so in the r table there's a b c d and then we just heard that if the building exceeds a certain length you have to add so much UMES to the setback and I was like let's just get a red line and go through that and go through this and go through that cuz they could have come in under r4e without that restriction and then they don't have to do anything it's just like see you later it's by right just get it Zone that and build it so I don't so to the that point of the zoning simplification I don't know that like of what will survive I was left with a sense that like there's part of this that we definitely don't that we're not going to bite off now sure but there's another part of it that maybe there's some really simple things that sah hamers I think committed to like I did have I done anything striking things through but I but I thought that the the section that's on Transportation might be the thing and so that that could almost be a merging almost a merging of those two things of the transport like Transportation like that's the flavor that the zoning and bike and um and the zoning the tech no the text the part well the what I'm thinking is the zoning simplification became more specific it was a so H the orc zon simplification discussions on the um transport regulation possibly um so that was one of that was the connection to what we were saying so like I'm might be with you I don't know that we can build it up bring it up to 2024 but I think there's part of that that started and seven months there's a lot of things on here too I'm just looking is there anything else we can cross off in 2020 I think that the specific things about resoning like North Maine and Fel residential I that's that should be off this list entire early for 2025 I would vote this is 2025 plus so this is just everything that had been on a previous work plan that wasn't yeah like we do the CIP like so uh the uh reone main infil I just feel like that that's been on there so so so long and that if we can't collapse zones I mean I feel like that's a thing that needs to come out of the comp plan okay if we need to wait for that I vote that one off the island could you clarify again what is the post comp plan section what does that mean that se I think that's just like we tackle it after the comp that's how I understood it Q4 2025 to 2026 is I think comp plan supposed to be done Q3 Q4 next year right so so in in what respect are you making it special um by by peeling those things off and saying these conversations should happen not all aart but together as part of a a uh comprehensive implementation of the comprehensive word that was not comprehensive it just didn't Consolidated effort so it's kind of like the category of 2025 plus is this is a stew of stuff like we don't know when we're going to get to which it makes sense I think to pull some things out of there that people are passionate about and that are really closely align to our goals um and the post comp plan things might have at one time been in 202 2025 plus but they've been pulled out because those are the things that we anticipate their first out acting on quickly their first out after the confence they interrelate and it would it would be most responsible to think think about them together for example if we start to change lot sizes it should be in concert with considering consolidating our zones yeah and that would be if we're going to undertake such a large effort it would make the most sense to do those together if we are going to consolidate zones which would which would have the implication of um updating zoning maps in the city and changing um neighborhood property character that is something that really should be done comprehensively as part of a Citywide re um zoning update recommendation so that these are reasons why some of these things were uh put in put in that spot is because the conversation for many of these yes in some cases has already started or is um being distilled in different ways but there isn't necessarily an emerged recommendation that staff can take and start to craft uh ordinance updates around or um something that is more fine-tuned you could just as easily take this and give it a little prefix that says you know comp plan and put it under 2024 and Market at all discussion I just don't think that it will result in different outcomes for what you see at this table I think it will just put it in a different category yep but but but I think what I the message that I'm getting is the way you listed it your flag flagging it as a priority you I think we saying that the comp plan we've been told by the Planning Commission we'd like that you would like to address these things as part of the comp plan because they are important MH if this list doesn't reflect very well those things then we can adjust that and again I would encourage the participants of the um of the subcommittee to bring this up specifically as expectations and to talk through this list which we can put on an agenda later this year and modify again if you would desire so so this seems almost less like post comprehensive plan than like com comprehensive plan should address the following and I and I my understanding would be that a lot of these things are going to be the core Crux and you know thought process during that Comm plan and it's really taking the action to implement right and actually executing on these things happen you know as soon as I comp because I think we're going to see what iterations of the plan you know q1 Q2 I think next year as well so these are the topics that we expect to be addressed and then we will execute on them and before we just called it comprehensive plan but I think I ch um manager lonard suggested post comprehensive plan because that's when they would likely be adopted right and so we could strike that's confusing no no it's not confusing that's not that's not the issue I think for me the issue is the the comp plan doesn't change the UDC right and but we talk about it from my experience as if it does the actual changes to the UDC are text amendments correct that somebody proposes and the way that I think it works is it starts either at the table we ask staff we want to change this thing in the UDC then it goes to orc then orc has a conversation about it and then there's a staff presentation and then we discuss it and vote on it we're going to have anywhere between 100 and 200 text amendments unless you decide to put them all together in a big package that has to come through this table and then go to city council it's going to go through two public hearings no three public hearings right one here two there and then it's going to be boot it on and adopt it so when I am talking about a lot size change we know we're going to have to look at for instance the residential zoning map we have a lot of different lot zones we're going to have to say what do we want in these lot zones how do we want that to look the comp pl's going to say we want to build these kinds of neighborhoods so that's going to give direction to that but somebody is going to have to say it's 1,200 across all of these zoning categories and then we discuss it debate it and then vote on it and then move it forward so so that's the thing that I am trying to highlight when when I hear comp plan that's just going to give us a document to guide us but it's not actually I've asked this every single time we've talked about the comp plan are the Consultants going to provide us a list of text Amendment recommendations and I've been told so please correct me if I'm wrong that that is not going to happen they are not going to finish the comp plan and then give us a packet of text amendments that we can start to work through and adopt we are going to have to jate that and by we I think I mean staff but maybe not I was just say I think all of that is right I don't think there's any maybe I'm just reading this um spreadsheet differently I don't think there's anything here that counters what you're saying well no no no but I mean just for clarity so that maybe if there's anything anyway we can make it more clear I understand everything under that list to basically be a pull down menu that's being inserted in the left whenever we get that whenever the comp plan is done like once the comp plan is done then all of this stuff s get slotted in here we just don't know when that is I don't I right I hear you so maybe and I defitely with the words that you are saying I don't know that it's going to follow that way so what what I'm highlighting with what I'm asking for is we know some of these things are coming and they require UDC test Amendment why can't we get started on that now I just do not understand why we cannot get started on now one part of that answer I mean I was just thinking the other day about collapsing our districts but I feel like I'm prejudging the comp process if I were to attempt it and that's the most simple easy to bite off thing right I could take that table and I say 1400 1400 1400 1400 6666666 I don't know that that's where the comp plan process going to land so I'm going to do that work that's going to take me ton of time and then I'm going to chew up some time here and then in a year I'm going to get the comp plan back and I'm going to have wasted that time and I'd rather not do that unless you hear from city council that they want the increase of density across the whole residential district and the Consultants have already said we're going to have to increase this density across the entire residen you just shortcut the process oh I'm not trying to shortcut I'm just trying to start it so I so I hear you commissioner that there is an um hey let's be efficient about this cuz it'll take time to generate take years no I certainly understand that you're looking to be efficient with kind of the execution of plan and so let's prep but there is again this kind of like presupposing specific outcomes when we like we need to let that process play out sure and I maybe L size was the example for that I suppose also this is a function also of Staff capacity and I think it behooves us to listen to you know the department that's been down like you know three people when they say hey this is like this is what I think is reasonable for us to you know really chew off cuz like they don't want to rush this through and half you know um half ass this thing any more than you know we do and we want to make sure that Seth has had ton to process Etc excuse my Lang well I never said that this was reasonable for stuff this is this is stretching us we have backfill two positions as you know um charlee said but you know with all due respect to to Julie and Mariana they're just getting the ropes you know underneath them and it takes our existing staff Time same pool of people who do all this stuff who process every petition that comes to you it takes their time to carefully train up newer staff who although they may have other work experience they're new to working in city city government in some cases and specifically in City Planning specifically in the city of an arbor with our UDC with our quirks with our different departments it is something that frankly just requires a lot of patience I wish that I could fast trck some of this work myself but it is um it's daunting to think about how we will manage even the consultant labor that may go into some of the consultant resolutions I have concerns about the how realistic The Proposal in front of you is um so you can add whatever you would like I just can't promise more staff capacity because you added the um no thank you for that feedback and I think it's really important for us to listen to say hey and I I certainly want to be as efficient as possible and understand that these text amendments will take time um to me the ones that are most flaring are the city council resolutions as you said we don't know how many drop downs there are when you unclick and un bundled exactly um you know again some have 20 so um again the the choice in front of us there's four options we can just say let's live with the 2020 31 not make modifications I don't think anybody doesn't sound like people want that uh we can amend this um I hear support on Don uh commissioner White's part to increase spiking mixed us name we think that this is actually kind of a stretch in its current state so I'm inclined to say we accept the 2024 in its current format um that that's kind of where where my head is at um again four options adop 23 24 amend it or reject it all together and then it comes back to us and we you know address it in June essentially um so I I invite other people's thoughts I mean and again this doesn't have to be you know a unanimous thing either there can be desent but we do have to talk about whether we adopt this tonight or kick it back so um I invite others thoughts kind where I'm standing so just are we voting on the options there's not a was there a res oh there was a resolution resolution the yes or no okay yeah yeah so so we' be voting to accept this unless somebody introduces a motion I'm good with this for the record hearing all concerns hearing all that so any other further discussion on this with that um if there's no motions to amend it doesn't look like there' be support so no one wants to find they have no support on the table with that I will move it to a voice call this is proposed City Planning Commission motion to adopt the 2024 2025 City Planning Commission work program in its current format with no changes mix Kelly let me know voice votes um yeah it can just be a um all in favor or any of those doesn't need to be roll okay all in favor say I I any opposed motion passes we can propose amendments to this right no no no I mean I I thought I heard Kelly earlier say like in subsequent meetings if we decide that there is capacity or there is a specific discret proposal that makes sense and if we can effect we can do that for example the uh 611 working session has room on it to discuss um the 79 working session has room on it to disc thought those were places on Church side1 yeah exactly June June 11th yeah yeah thought you were talking addresses addresses you really have the professional going commission no the June 11th working session or the July I I don't have um usually we try to put the the um pre PUD petition applications or then there's sometimes uh special requests from other departments that come up that we um try to save space I don't like to put too much more than two items on a working session agenda but we definitely can we could also put it on a regular session agenda although um we' like to this happened to be a lighter um meeting in terms of the agenda item so I I felt comfortable putting it on to allow time for discussion as folks have pointed out it's still only 9:49 the lot size piece wasn't a hypothetical I mean the lot siiz thing was not hypothetical I was not but I couldn't but the thing the reason I'm asking the question is if it turns into an idea that has like that doesn't feel connected to the comp plan process in some way then that was the point of the question yep gotcha and you can come back at a working session so um please talk with staff or you know email the rest of the commission to try to get it on the working session agenda um that takes us to um our last public comment this is a second opportunity for persons to speak up to 3 minutes about any issue we'll first call on individual present um then remote participants to speak during the public hearing remotely please press star9 if listening by phone or use a raise hand feature if you includ the web link and for phone access please call 877 85352 47 and enter meeting ID 977 66 341 1226 City staff will select callers and raise our hand using the last three of the phone number by name available you'll hear an automated announcement saying that the host is allowing you to speak and when speaking please move to the quiet area and mute any background sound so we can hear you clearly for either method of participation please state your name and address at the beginning of your comments is there anyone here that would like to speak at this time seeing none are there any remote callers um there are not I will note that about 5 minutes ago I was automatically logged out of Zoom due to inactivity I'm not sure why because I'd been sharing screen and looking at participants and definitely touching the screen um we've had a lot of challenges is here in the basement so um hopefully this is the last meeting where we do this but um unfortunately due to that there there are currently no rejoined attendees I didn't I don't remember the last time I looked I think we were down to maybe three people about 20 minutes ago so I'm not sure if they organically dropped off or I'm very sry eliminated technical diffic difficulty thank you um if there is no one that would or no one currently on then uh we will close public comment please do email or feel free to reach out to us uh we're moving on to agenda item 12 is there any commission proposed business lot size any um well for example if you'd like to see your work if you would like to see a work pro dedicated work program discussion later this summer or revisit this so that you don't feel like this was just you know pushed on you in in May you are now in keeping with your bylaws which is great and um we we could have moved this to July or August before and you wouldn't have been in keeping with your bylaws so now you're in keeping with your bylaws and we can reschedule it if you'd like to revisit it and I'm happy to put that on an agenda for more discussion if if the Planning Commission directs me to do so thank you and if our new staff and up getting up to speed really quickly or finding certain things that they really want to work on or we could move things up through staff you're like that's not going to happen there's too much to do I heard it might Mak sense to do it when we get some more specificity around the council in directives because some of them probably align with some of the things that we've been wanting to do for a while and I I didn't realize that we gave you until December 25th Christmas 2025 oh December 202 five a year and a half no no no but that's not to give us the prioritization that's to finish the work yeah yeah yeah yeah okay so the prioritization should come sooner right between now and then oh we really need to clarify that I do have one clar down the there's a lot of to ask it's back to the the commission work program um it had the bylaw updates in chapter 8 amendments as a first reading at city council for yesterday I don't think that took place that definitely didn't take place okay so we could just get an update for for that cuz that affects our not Quorum but majority votes was what you were considering there I will check on that I'm not sure why it would have been delayed but um I'll check on that I mean they had nine public hearings but I don't think that was one of them and I listen to all nine so weren't they enjoyable they were thank you commissioner W sure um I moov at we oh see no one else yep moved by commissioner white and seconded by council member dish all those in favor of adjournment say I I we are adjourned thank you this was weird

we have all sorts of good things that are going to be here tonight but we got to take roll call first president Melinda saski Charlene Diaz here Fred rushon here Barb ziki here Sheila Barnett here and we have the the Olympiad team right the winning team the wieners all right let's hear some stories who wants to go first well I hope they're not terrified because this is this is a good thing go we're excited to see you guys welcome so how many of you guys are going to the high school next year oh that's sad because then we could that means there's only two of you that are going to stay in okay but that means we've got some holdovers for next year right okay so tell us about this are you are the spokesman were you chosen yes okay he drew the Short Straw today I think we call that volun told yeah we had a really fun time uh for our first day I think I think you're on so uh on our first day we took our vans right and we went to a zoo and it was really fun we saw like a ton of animals right which is expected at a zoo but they were like cool animals you know like things that we've never seen before yeah like monkeys and they were like swinging everywhere as monkeys do and it was like really fun time and like I think everybody bonded so much more right and did you feed the giraffe did you that was that kind of fun yeah yeah did they still have the dinosaur exhibit wild zoo oh so it's the other Zoo yeah okay still really fun nice okay keep going keep going um but yeah and then went to the hotel really funny great Hotel so you had a good time doing what just you know with everyone like our olymp family as all right was it fun well I'm hoping we hear something about the competition you okay keep going and then you know next day we went to compete you know has sence is the point and uh really fun uh ASU Arizona State University and set camp and were there so we there 7 um did they feed you pizza no what they give you for lunch um we there was a few choices I think bur Chick-fil-A and me so obviously you took Chick-fil-A right you had Chick-fil-A and so other than Lu you know we competed whole point being there and you know did our events um what events did you guys have Chelsea hi hi CH hi so my EV were Tower bats roller coaster and hold on okay sorry I forgot my last it's all right it's okay A little bit of nerves um Towers was super fun do you have a whole handful of ribbons there oh it's full ribb yeah whoa congratulations lady yes indeed oh man um but I'm going to be super honest the events were super fun and the competition was also super fun you know in general and you know I got to see like different people who are also also competing sorry and and they were super nice yes I were also nice to them cuz you know good good I miss everyone so what did you when you walked in the building was it huge yeah it h was like really great was it really scary kind of when you walked in first well yeah but I was here last competition oh okay so it wasn't as scary last time all right so wasn't okay well yeah it's a whole City to itself isn't it yeah this is all right wow so you guys all have how many ribbons did you get together all together I'm sorry how many different competitions were there sorry oh my apologize how many can you explain some of what some of the events were so what is this Tower event what what do you do with that so basically oh Tower is you make a tower with these wooden sticks and glue them together to try to make the strongest Tower except it has to it has to be light and it has to hold a lot of weight yeah made out of B cool so what kind of weight did they put on top of it to see how strong it was um basically so you didn't put it on top at the bottom this contration and you put your Tower like in the middle and a chain that goes on top of your Tower and it goes down through it and it connects to this bucket and basically there's a so didn't go on top of it it pulled it down okay weigh I'm a huge science nerd so as a doctor I've done a lot of science so I think that would be something I would like to do it's really did you do any chemistry or anything like that or was it mostly like physics where you're building things and I chry it's called buers and as you can tell from the name it has a crimes and they'll like set up uh a big crime scene right like it'll use like Sesame characters because it's and uh you'll have to like discover things so like there'll be a fingerprint station and you got to match like the fingerprints to W and you get like One Singular for so you kind of get have that knowledge um there was yeah and then you got to see who did it based on the evidence and where gives you like an outer and you got to name as many things like observation like see that so like got to test like what's the pH level when mix you know or uh how much electricity conduct stuff like that like very cool sounds like a competition I'd like to do yeah it sounds like something F so would you recommend this to some other people at Fox Creek absolutely have you been out there promoting it have you been promoting it have you been out there saying you need to go next year yeah okay because we had just a fun time um you like Lear a lot like about science science and you just like learn about like how to make friendship and stuff oh yeah while you're on the road you can make friends with other scien so you've been texting other scientists have you I want to say t Okay the big uh yeah so we won the uh s Spirit War now be asking what is this such Spirit Award right mhm well we won this this was voted on by the other uh SS Olympiad judges yeah and because we were just high in spirit and we had great uh Sportsman like sportsmanship and you're just like overall awesome sauce people great you know that's almost better than bringing home the the high trophy y yeah you know CU that says something about you guys would would you all hold your ribbons in front of you because we need a picture because Mr Lance is going to take a picture of you and you can hold up the the thing too yeah that so hold all of your there holy cow it's fantastic oh not in front of your face come on more get your blinking done now I just want to say how proud I am of you guys not only for what you did but for coming and talking to us and not being so nervous that's pretty awesome yes indeed thank you and definitely good being good representatives of Bullhead City's uh junior high thank you fox speak Junior High they did a fantastic job they closed down the zoo they thought that all School were gone and they were they were very they represented the district very well as awesome that's probably your biggest achievement yes is establishing good relationships with other people your peers and a good reputation for yourselves and it makes us proud thank you thank you very much go thank you guys but I think we've got four more people over there who are these guys over here yeah okay well somebody introduced somebody introduce their coaches sh Bron and coaches okay somebody introduce them come on back up to the microphone yeah and introduce your coaches so here we have Miss Hall the Miss Hall does yes did she stay up all night at the hotel making sure you guys stayed in your hotel room yes she did yes she did we have the big the awesome Miss Martin she was our main coach and of a lot and you know who else helped us a lot other than this H and this morning all right also awesome SAU person ladies we no bias at all we really want to thank you guys for taking your time your own time and taking these kids and getting this recognition this is fantastic and all the the extra effort they put in all year long getting them ready to go down exactly the teachers had to put in and stuff thank you very much very very very very proud of you very proud okay great team love shs too yeah those are neat shoes ative science yeah so go start a scrapbook this is only the first there's more of these coming up there's Math and Science you guys go both do both of them okay thank you very much thank you all thank you thank you thank you for like letting us go on this expedition of science you're welcome you're welcome just just your smile makes it worth it I think he's a shoe in for drama club next year are you are you going you are the only guy going no there was another guy okay otherwise you just had a whole bunch of chickens there okay I need a motion to adjourn the workshop I'll make a motion that we adjourn the workshop I'll second the motion all those in favor I Melinda saski I Charlene Dias hi Fred rushon I BB cersi I Sheila Bernett sorry okay the budget hearing doesn't start until 5:55 so we've got time to do whatever you guyses blue ones I'll go I I I want to go down and see some [Music] he [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] oh [Music] St [Music] m [Music] e [Music] all [Music] he turned you off cuz we were thank you yes it's now 555 and I'm calling to order the public hearing pursuant to ARS 159 940 C and D 15951 15962 D and 15103 C for the review a proposal of fiscal year 23 for the review of the proposed fiscal year 23 24 24 sorry it's a typo it's a typo it's a typo 2024 expenditure budget h i wondering about that one it's hot yeah okay well we're called the order anyway uh so Madame President and board members um you will see the summary of revision number two of the current year budget and um there are not a huge number of changes in it um if Cass if you'll scroll down a little bit um yeah that's pretty good thanks uh I'm sure you don't remember what it looked like in December but some things have moved around U because we of course have experienced uh maintenance cost this year that we have not had in the past and um and some of them more than we thought so we needed to move some money over there and so we moved it from other places so uh anyway so those percentages on the right side uh can look a little strange but it has to do with us moving money around to cover the bills that we need to uh pay for this the remainder of this year and for the uh whole year and um uh and Cass if you scroll back up just a little bit please I would like to note to you that our ADM uh from 22 and 23 and then this year um doesn't show as large a decrease as we thought that it might each of those years so um uh you know our budget is a bit smaller this year than it was last year but not as much as it might have been so the for the ADM the actual ADM uh were down about about 30 in terms of actual kids we're down about 100 kids this year from last year but um that calculates out differently when you're doing ADM and then uh on down in the second page um it shows uh again expenditures by uh by category um summed up just a little differently what is the state yeah that's what I was just going to ask 171% that's the let's see which one are we looking at State projects that increased by 171% oh State projects okay uh State projects are grants that are funded through the state and if you recall one of the grants that we got this year was called hqu which was a huge Grant for the preschool program and uh so that's that's one of the reasons that that one is so significantly higher um and uh that's that was the biggest one hun Jen the H Quil we last yeah but I'm not sure yes it would be the the grant that's helping us that's paying this year for um EI for in or IE instructional empowerment okay so um so it probably will go back down um and those you know those fluctuate from year to year depending on what grants are available and which grants were awarded and of course the um uh Federal projects some of that will go down some uh because sr3 will expire in September so um did we get hit with the title one in title one no actually uh our Title One numbers we ended up with additional funding um uh you know not a huge amount but we ended up with some additional funding uh out of that whole uh that whole situation um the the big problem with it is that Jen got the amounts on April 29th is that right next year oh okay well she got the information oh here you have this extra money and you have to have it spent yesterday you know that kind of thing so um they they sometimes do that to us but no we were not one of the ones negatively affected however there were plenty of districts that were and um and since they were talking about current year budgets you're almost at at the end of the budget year how do you how do you finally I mean how do you just suddenly decide oh we don't we now don't have this amount of money and these things that we have encumbered whether it's salaries or benefits or materials or you know whatever how do you suddenly just say o you know close the door I don't I don't know how they do that um so uh we we sympathized with the plight of those distri because it could have been us too could have I was I was worried that would yes yeah it was not okay and cass's little clock says that you can unless there are other questions you can uh adjourn the hearing do we have any questions okay do we have any questions from the board no okay's Turn the Page I need a motion to adjourn from the public hearing I make a motion we adjourn to public hearing I second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I BB ziki I Sheila Bernett okay now we get the call to order the the meeting okay um I think I call to order the Reg regular meeting of Bullhead City Board B on Tuesday May 7th 2024 at 6:00 roll call President Melinda sabraski Charlene Diaz here Fred Rushton here orer ziki here Sheila Barnett here would you guys stand and stay the pledge with me I pled aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all citizens present please print your name on the attendance signing sheet at the entrance we are now into call to the public this is a time do we have anybody okay this is the time that the public may speak to the governing board regarding oh that's right we have a recording okay go forward do it oh nobody here all right excuse me for being mistaking things tonight um I need a motion to adopt the agenda I'll make a motion that we adopt the agenda agenda as presented I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb ziki I Sheila Bernett okay we're into the superintendent report now don't talk too much I won't uh first of all um you'll notice there's no financial report that's because I was work in the budget so it is your financial report um and uh you don't have an get discipline report uh because I was working the budget and didn't get it done so I will get that done and and of course you'll have an update next month um uh I did visit uh I spent the day visiting two of our sites with our IE people I was at Desert Valley and at Diamondback um it was really fun to see the changes even from two months ago uh for those who were first adopted early in the year and and to see how practices have now become routines and and embedded in their you know in their uh behavior in the classroom uh and it was fun to see some folks who were a little later adopters uh working on uh uh practices in their classroom so it was a very positive experience uh at uh Desert Valley and then at Diamondback um a lot of improvement and changes and I'm I'm very excited about about what I sought diamond back today so uh we're moving we're moving it's a lot of fun um and then we got word yesterday of uh a nice announcement relative to one of our teachers and so I'm going to have Melinda read that and share it with you I'm GNA pass it down to Charlene to read it be more successful tonight I don't know about that the Bullhead City School District governing board is excited to congratulate Bethany Barton of Desert Valley as a recipient of the $500 asba classroom Grant her dedication to academic Excellence for her students embodies the spirit of the this reputable Grant and we are proud to support her Innovative Pursuits in the classroom the asba classroom grants program serves as a testament to asa's commitment to supporting Educators in their mission to cultivate academic excellence and Foster Student Success by providing teachers with the resources they need to bring their Creative Visions to life asba is investing in the future of Education in Arizona through thoughtful consideration of how their initiatives align with District priorities Educators not only enhance student achievement but also contribute to the overreaching goals of their governing boards and districts creating a ripple effect of positive impact throughout the educational landscape of the state we extend our heartfelt congratulations to Bethany Barton for her remarkable achievement go if I'm not if I'm not right not if I'm not wrong um there was a picture asba published a picture of her we hadn't given them a picture yet so we're hopeful that we can get one and get it sent to them because we just learned of this late yesterday afternoon so um I'm it was on an asba feet well that would be wonderful yeah so um yeah we would have had it on the agenda and we would have invited Bethany to be here but we didn't know until after 4 o'clock yesterday so giving her a crme too late to get in on the agenda yeah next month next month uh otherwise if you have questions I'll try to answer them do anybody have any questions no no okay thank you moving on to 3.8 board member updates we should have some updates next M I hope so um because we're going to Fred and I and Barb are going to um Phoenix to Aid this time the Arizona Department of Education are going to give us some Schoolboard training which is kind of nice and then Sheila just joined us so the there's four of us going to um Flagstaff right maybe Charlene will change her mind and go so we could go all together I thought I got assigned to the the um teacher appreciation thing oh that's yeah that's somebody's got to be there somebody's got to do it I'll be there with you Charlene yeah this coming Friday yeah we're not this Friday um other than that did you guys have any updates no okay no did the ie last month so yeah I seems like it's been a short month from last meeting to this really fast yeah I haven't even been into any schools yet and it's already over I'm in trouble okay moving on 4.1 minute or the consent agenda I need a motion to approve I'll make a motion to approve the consent agenda as presented I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I BB ziki I Sheila Bernett okay um item 6.1 we have no old business item 6.1 we're going to convene into executive session for consideration of student discipline pursuant to ARS 38 1.03 A2 discussion or consideration of Records exempt from the law of public inspect inspection including the receipt and discussion of information or testimony that is specifically required to be maintained as confidential by the state or federal law the AR ARS 840a 15 841 BD and 8435 84 3 a and FH regarding the suspension or expulsion of pupils do I have a motion to go into executive session I make a motion we go into an executive session I'll second the motion all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I Barb zeraki I Sheila Bernett okay we are now an executive session [Music] oh [Music] oh [Music] oh [Music] oh [Music] all [Music] all [Music] h [Music] I [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] a for [Music] h [Music] all [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] h [Music] oh [Music] e [Music] oh [Music] for [Music] all [Music] oh [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] oh [Music] w [Music] for [Music] h [Music] okay I need a motion to re to reconvene regular meeting I'll make a motion that we we reconvene into public session I'll second that all those in favor I Melinda sabraski I Charlene Diaz I Fred Rushton I biki I Sheila Barnett okay item 9.1 the fiscal year 24 budget revision number two Madam president board members yes this is what we discussed during the hearing and uh I would appreciate your approval of the revised uh revised revision number two of the fiscal year 24 budget you don't want to do it again yeah I make a motion we accept the revised proposal uh proposed budget for 2023 24 I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb zeri I Sheila Bernett item 9.2 recommendations for vision and dental insurance for fiscal year 25 uh Madam president and board members uh the meet and confer committee combined committee uh certified and classified uh had a couple of information sessions on vision and dental insurance including information from two vendors a chyos and Ameritas and uh in reviewing the uh in reviewing the uh information that they received um they recommend and I therefore recommend that we continue our contract with aitos provision and dental insurance for fiscal year 25 and just as a piece of information um we are self-funded for these two insurances so working with the meritos they do the administrative kinds of things and uh and then we we pay claims and and do those things ourselves directly uh and that part of the reason is to save us some money uh to do it this way because we don't have huge claims in either of these areas I'll make a motion to approve the recommendations for vision and dental insurance for fiscal year 20 25 I second it all those in favor I Melinda saski I Charlene Diaz I Fred rushon I biki I Sheila Bernett item 9.3 intergovernmental agreements with Colorado River Union High School District uh Madam president and board members for a number of years we've had uh intergovernmental agreements with the high school district um at one time I think there were six or seven we're down to three uh the administrative Services Consortium which really amounts to uh um our shared Warehouse facility and uh the warehouse manager who delivers u mail amongst all of the sites between the among the two districts between the two districts as well as deliveries uh so uh items that are delivered to the high school district mostly come to our warehouse and then get uh shipped out from there um the purchasing Consortium uh this is a this is a really good IGA because it gives us the benefit of um economy of scale uh so for example it's my usual example to you so uh we continue to have and I'm recommending that we continue to have the agreement for Transportation so in any given year we use a lot of tires uh and uh you know for our buses and all the vehicles uh we get better rates when we are bidding those items or items like that or fuel uh or um uh parts and supplies those kinds of things when we have a a bigger need and so uh having this uh having this agreement allows us to operate still operate as Colorado River schools Consortium for the purposes of purchases so it does save us a lot of money um and then the third one is in fact the Transportation uh Consortium where uh the two districts operate As One Transportation Department uh with one set of uh mechanics um and even though technically they're two separate sets of drivers they're not uh the high school drivers are listed in our payroll as sub drivers ders and therefore you know if we need to use them on our side we can do that same with our drivers on the high school side and um uh you know sometimes we're we're running right at the number of drivers we have and occasionally we have to cancel routes uh but will and Patricia do everything they can to you know put a driver from the other side on rather than cancel a route if we have to so there are some real advantages in in US continuing this Consortium I recommend approve of all three igas do I have a motion Madam president I make a recommendation and uh rather I'm sorry I make a motion to approve these three intergovernmental agreements with Colorado River Union High School District I'll second that motion all those in favor I molinda saski I Charlene Diaz I Fred Rushton i b ziki i Sheila Bernett item 9.4 fiscal year 20 three audit report Madame President and board members the audit was conducted at the end of November uh it has taken a long time to get it partly because uh the auditor who's usually in charge of our audits has been very ill and so others were having to to pick up um the work from him um uh I will tell you that in the ex interview and as I see in the report itself uh this is probably the shortest list of little fix it recommendations for an audit as as I've ever seen either working in this position or being on a board for another uh for another uh agency um and that makes us feel good that we're trying to do all the right things and and correct correct any ears that that we need to I recommend adoption do I have a motion I make a motion we accept the uh audit uh the yeah I'll second the motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I bar a Sheila Burnett item 9.5 support for the J1 Visa teachers for fiscal year 25 Madam president and board members if you recall a month or so ago you approved us uh working with a company to help us uh entice uh H1B Visa uh applicants that process takes 18 and 12 12 to 24 months depending uh so we're a little out of timeline for getting any of those uh possible folks for this coming school year however the same agency does recruit uh J1 visa and uh it certainly will be much more helpful for us to consolidate our J1 Visa applications with one agency as opposed to multiple agencies that doesn't mean that we are uh abandoning any of our current J1 Visa holders who have other other sponsors right now uh but in the future we we'd like to work with one company one of the things of which we were not aware when we established that with this company is that some of the things that we've helped our J1 Visa employees with are now part of their package uh but as part of their package they charge the uh J1 V Visa applicant uh the those expenses so one of them is insurance now we offer our own insurance but part of the J1 V process is uh um uh there's a huge a huge blanket insurance policy for all of those folks or Mo most of those folks and so the cost is a little less but there's also an element of that that we would not ordinarily have for our folks which is if something catastrophic happened to one of those employees and they needed to go uh back to the Philippines or back to whatever country um uh We've recently interviewed folks from Ghana and uh other places around the world but if they needed to go back U they have an insurance policy for that those two insurance policies uh are less than what we pay for our current employees and we'll pay next year for our employees for health and and those things the other thing is that we have been uh transporting the employees meeting them at the airport transporting them trying to help them find housing uh getting them to needles for Social Security and all of the other things for a period of time we had some of our uh resident Phil teachers who coordinated that um those folks ended up being folks who had to leave a year ago and we had no one to pick that up so we've kind of been doing that all of those services are part of the package that this company offers to the J1 and the H1B uh employees uh but they're asking those folks to pay on the front end for those things um since we've been footing those bills anyway um I'm requesting your approval for us to continue to foot those bills even though we're not doing it directly for example driving to Las Vegas to pick people up uh but U add this to our contract with these folks that we would pay this port portion of the expenses for the J1 teachers sounds like a good plan to me sounds like yeah sounds like an excellent plan yes I uh with your approval Madame President I would like to make a motion that we adopt these measures to support the J1 Visa teachers and incorporate everything as uh Dr Stewart has laid out for us I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Barnett item 9.6 top five priorities for asva political agenda for the 2025 legislative session like same as last year yeah yeah almost almost ditto same as last year the special ed is number one I think we we also need to look into getting paid for anybody that we get after the the 100th day oh stud if we get students after the 100th day is that from the local area schools transferred well they do unlike unlike in the old days where uh everything was hinged on that and then stayed there until at least the 40th Day of School the current budgeting process does start making adjustments the first day of school um and looking at those looking at ADM and those things the first day of school so we're not quite as stuck um uh you know when we start the school year now if you're talking about them making sure that uh if our numbers go up after the 100th day between the 100th day and the when we submit our budget well I can I can support you on that that's what I'm talking yeah okay you know I think we need to get credit for taking those kids and take and get providing their education um anything else we'd like to see do what were the I don't know if I remember all the all five of those that we gave last year um yeah I don't know that she has I know you were advocating for U uh full funding for sped you were advocating for all day kindergarten and required um was it funding for kindergart full day kindergarten for full day kindergarten and and making kindergarten a required yes uh required program um I don't recall if there was something in there about the uh aggregate expenditure limit or not say there was I'm thinking there was because that still has not been resolved and um and right now uh it's it's hanging in terms of the budget negotiations that are going on in the legislature relative to next year I don't recall what the other one I think it was the voucher system oh it might have been the voucher system if you don't go to a public school they give them more money than for public school I just don't understand that yes so if I homeschool my kids they're going to get two or $3,000 more than what they pay for students to go to a school that actually spends money I think that might have been it yeah yeah and equalizing the rules playing by the same rules exactly those are all still valid concerns yeah we none of that has been resolved okay any further discussion okay 9.7 fee rate for for pay for for the foray preschool at Coyote Canyon for fiscal year 25 uh Madam president and board members one of the items that was pointed out to us uh in the audit uh in the fall in November um was that we are currently operating two preschool classrooms uh using M budget and that is not appropriate um and uh I suppose technically and legally I should have either closed them or made them for pay immediately um I didn't feel that was in the best interest of the students or the parents to say to them in December oh by the way starting January 1st you have to pay for this service uh so we are uh we will not have those classrooms for next year we will have one foray classroom which means that uh and um when you have a a preschool classroom that is not special ed so funded with special ed money or not funded with a grant then it has to operate in its own budget and its own system uh so at this time we know we have uh 10 of our own employees students who are going to be ready for preschool and uh we need a preschool class room for them um and so uh for sure we know we need one for a pay classroom um and then if the numbers warranted we might come back later and ask for a second one but we certainly want uh to have one that is self-sustaining in meeting with uh uh Tammy Alvarez the coordinator of preschool and uh Michelle L Decker who runs our child care center to coordinate what happens with our students who are in child before and after school and in the preschool program and then also with Kate for um uh managing our numbers uh in our preschool um we determined that we would start we would start with one for pay classroom that means we needed to establish a rate and so we looked at the rates of preschools in the area and uh and compared that and with what we're requesting or what we're using with our child care so I'm recommending that our uh preschool rate be $120 per week uh our 4-day week um uh for next year for the foray classroom and if that was not sufficiently confusing I'll answer any questions you have so we're we're going to charge our employees $120 a week they will pay um right now and our proposal for next year is that they continue to pay $150 per week for pre for child care but if the student goes to if the student go is going to be in our preschool then 120 of that would go toward the preschool and the remainder would support child care so they're paying 150 but they're also getting extended services for the day okay so this would be the $120 per day for any students above and beyond our employee students who would be in this foray classroom Dr Stewart you said per day you meant per per week I'm sorry thank you for correcting me per week yeah that could be a game changer yeah a very good game changer um yes very big game changer uh Kate was checking on some uh rates in in other communities and uh I think you am I correct that there was one one preschool that charged $900 on a week a week yeah yeah in Arizona yeah there's some buad City no not in Bullhead City but in Arizona I know several 300 a week yeah I think 30 30 $30 for how many hours that's like how many hours is the the day yeah could be yeah so it's pretty much all day that that is pretty amazing I paid that for my kids yeah 20 years ago so and that includes breakfast and lch they part ofam so and that's enough money to keep it self suain and we're pretty we're pretty sure that's accurate U uh Michelle's been keeping a very close eye on the uh the budget for the child care center this year um because of course we want it to at least break even and uh you know we're not looking to make money um uh but right now we're right at break even and uh so we're not looking to increase the rates for the child care center and this made sense relative to that you know when we're when we're looking at those kinds of things it made sense that this would uh plus we calculated what it would what it would cost us to operate this classroom and uh so we think $120 a week will'll do it so question the foray yeah foray classroom is that five days a week or no it's four four days a week it's four um yeah it's only four days a week okay okay do I have a motion to approve I make a motion we approve the uh fee rate for the foray uh preschool at Coyote Canon for $120 a week I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbariki I Sheila Barnett item 9.8 eight approval of the list of trust approved hearing officers uh Madam president and board members uh this is to our advantage uh we we obviously have our own hearing officer uh but if she were uh not available or had too many cases for the time period that we needed uh the trust has trained these folks and uh they are available as hearing officers um shortly our uh hearing officer will be added to this list uh she's doing the things that she needs to do to be to qualify to be on this state approved uh hearing officer list so I recommend that we uh approve this list as available hearing officers if we were to need them since since these he hearing officers are out of area would that be a zoom hearing then or it might or might not be it could be in person in which case we would end up paying travel expenses there is one they prefer that we do them in person but occasionally we have to do a a zoom meeting yeah there is one officer listed there oh well that's yeah Gina covert she works for the high school district okay do I have a motion to approve the trust I see the trust approved hearing officers the list of trust approved hearing officers I'll make a motion that we approve the list um of alternate trust approved hearing officers uh that as presented I'll second the motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Barb ziki I Sheila Bernett item 9.9 authorized stien for special ed education teacher at Fox Creek Junior High Madame President and board members uh we find ourselves again in a situation where we have uh only one person who is in a position to to do IEPs and hold sorry do IEPs and hold uh hold um meetings with parents uh for that site and and so that's heavy paper load on top of this person doing her own uh students and teaching her classes so uh I'm uh asking for authorization to pay a stien for this person for the additional paperwork from for the other two classrooms so this would be just for just for the rest of this year school year yes just for the remainder of this year Madame President I make a motion that we accept this proposal and approve the stien for Miss Martin for the rest of this school year I second it all those in favor favor I Melinda saski I Charlene Diaz I Fred rushon I Barb ziki I Shaya Bernett um 10.1 future topics do we have anything that we'd like to have our superintendent research or take the staff or not that I could think of that's present time okay maybe an update on the the den project oh yeah that would be nice I can do that for the next meeting I drive by it every once in a while yes yes and we will have Juno has a lot of a lot of items you know to wrap up the year and to get ready to start the new year so uh there'll be quite a list of informational stuff and uh and a draft budget for the new year although it certainly will be a draft because the legislature does not seem to be any we're close to resolving budget issues so um we'll be shooting in the dark again for uh an actual budget for July but we'll do what we need to do of course uh but in June we you can also expect uh update reports on the Strategic plan and the grading uh grading committee work so we'll have a number of items for for June I was going to say the grades would have been something else okay um upcoming board events you guys all have it on your calendar to go to the eighth grade promotion right yes does it start at 8:30 or or we need to be there by 83 9:00 I thought it started at 9 it does says 9:00 it does yeah oh I'm I'm the dyslexic I was looking at the wrong do that so got it okay okay anything on there that the principles would like us to be there for don't may may well we've got somebody covering appreciation lunch by the way who's doing lunch for teachers you de Mexican wasn't it can't remember yeah I remember all right um so our next meeting is June 13th how come it's June 12th on this piece of paper here should should be Jun okay should be the oh shocks I I was looking forward to be the only one that makes mistakes days oh you know what that's okay he's got the MCC Board of Governors is on the 13th too and their meetings are always on Friday so it' be the 14th I will not be here on the 13th but I could go to The Rolling Stones concert yeah right you will not be here on the W be here on the 13th I won't be here on the 13th either there's a chance I won't be here on the 13th either I'll be here c not at this point though all depends on my airplane reservation is not a qu make no yeah so maybe we need to look at a different date in time here we want to move it to the 11th Tuesday I'll be here I'm I'm supposed to be at the first things first state Summit that day since I'm on their um laaz Mojave Council now what about the fourth I would really hate to do that just because of the fact that I'm already taking off those days that week to go to flag yeah or we could do it the six the Thursday before no we'll be we'll be FL St oh you guys okay is there anything preventing us from doing it like on the 20th is there anything that's due to the state that no this is June is one month when I don't have a 15th of the month deadline of something so is there a chance for the 20th Barb are you going to be still out of town yeah I'll be out of town okay I'll be here you'll be here Fred will you be here on the 20th June 20th yes how about Yeshua M okay so we'll let Barb we'll give Barbara pass on this one and you do it on the 20th no I don't will we be needing a workshop that day too uh well we may want it for some of this other informational stuff uh you know the okay the grading or the or the Strategic plan or whatever we will need an executive session uh that night uh for you to do my avow okay since we've changed the you know changed the timeline on that to be June so um so we'll 5:30 yeah okay got it m pres just as a point of clarification um the NCC website oh okay thank you I'm so used to seeing them on Fridays summer oh summer schedule because they're closed on Fridays at the college during the summer so that's yeah okay do I have a motion to adjourn I make a motion we adjourn the meeting I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I barbar hi Sheila burn we are now adjourned [Music] C [Music] h [Music] oh

and you know have voice heard if this is something that is laying heavy on your heart because like Miss Gibson McLean said um if it does get passed it goes into a ballot initiative and then that's a whole another process so just want to bring it um some awareness because it is something that impacts our district and it's something out there that could potentially affect us but we just want to reassure the community crankton community that you know the board previously did adopt something to protect um based on immigration status and all these different things and we will be um hopefully revisiting a new resolution and just know that we do support our students in every way shape or form depending of their immigration status um if you can't make it to the meeting at 1 tomorrow you can also register for the request to speak RTS system ataz l.gov and again HTR 2060 is what you need to know and then you can provide written comment there as well yes and then the second board update that I have is um as we all know the district has recently moved into a student Focus outcome governance framework and the um this work has been not only been done by the crankton school district um over a year ago almost well last year I got adopted but Phoenix Elementary School District and Rosevelt school districts are other partnering districts that have decided to Embark this journey to better serve our students and and um I want to say about they've been doing this work seven months even before us the work in the districts has been done by leadership and districts not anybody else I know that there's this roring around that a certain person in Ada has got a hold of this framework and just to bring a little bit light to that that work has been worked on by school districts before it got in the hands of anybody or before any got anybody got put into office this Thursday and Friday there will be an effect of governance board training at ad by the same person who has created this framework and in order to stop narratives that are going around of certain districts aligning themselves with ad or whatever the case is is this is a reminder that this work has been occurring in open public meetings since November of last year and that was before I got to the hands of any entity or institution now um I'd be remissed if I didn't also bring to light that the Arizona School Board Association which is an association that their whole focus is meant to develop and provide Knowledge and Skills to Schoolboard elected members had an opportunity to turn the wheel for the State of Arizona and adopting this framework and they denied it so now ad has it and it's unfortunate that it is in the hands of somebody who's leading that place from not a good place but it does not discredit the work and what we are doing and what we are reimagining for our students here in our district so the training is happening I personally have signed myself up to go to that training and yes I understand the person that's there has personally attacked me and this District but it's not about what's going on between these little nonsense um complaints it's about our students and in order for us to get more clarity and find out what's going on sometimes these are the things that we have to do as Leaders to make sure that everybody knows that we're there for the students not anything else and no poly tricking is what we like to call it so just this transparency some I'm myself doing it I believe some of our cabinet members will be there and it's not because we are aligning ourselves with the person who's running that department but it really is to get down to how we move the needle forward for our students because our data has repeatedly shown that we're not doing what we're supposed to be doing for our students so I just wanted to put that out there that way when you guys see this stuff going on and we're there on Thursday you guys know where we're coming from and you understand that cron Elementary School District Phoenix Elementary School District and Roseville have been doing this work months and years even before a certain person was even elected into that office um and then with that I finished my board report and Miss I think I we did Miss Caleb we already did everybody right perfect so with that that brings us to our superintendent report thank you Madame President um I would like to jump on the bandwagon with Teacher Appreciation Week there is always appreciation for our teachers and um you know it's a shame that it kind of gets pressed into a single week but um we definitely um are happy to have the folks that we have within our district and uh we are very appreciative for having them we've got some things that'll be going out later this week to show that appreciation um May is also speech language pathology month and while I know all of us appreciate teachers because all of us had a teacher at some point um I want to give a shout out to our speech language Pathologists as well I know when my own son needed support in that regard the speech language pathologist at his school helped him out and so it is a very important thing within our district um Junior ambassadors right now are in Washington DC um you know I don't want to put too much pressure on them I'm hoping they're going to sort everything out there while they're there but you know if nothing else at least they're getting some exposure uh and then um I had the great pleasure uh along with um some members of our c and Miss wasik to attend the band concert at Camelback yesterday I was very proud of our students and love the fact that we have that partnership with Camelbeach where our students get exposed to that High School experience um and kind of it shows them some Pathways that may exist for them to continue in their musical Endeavors and then we also just as a reminder on Thursday evening um we actually have our Coral concerts that will be going on as well um um and then had the great pleasure to join our volunteer luncheon last week so another shout out to all of our volunteers districtwide of course our Community Education team just did an amazing beautiful job in honoring our volunteers and partners and um it was really nice to have that opportunity to do so um withs may have come up previously I could not recall um but it did hit social media I think last week um Craton Elementary District was selected uh as number four amongst Elementary districts in the state by ranking Arizona so that thought that was a bit of a surprise and and actually a very nice surprise and then um tomorrow night we will be celebrating our kraton district Award winners and our retirees at our annual um celebration event and so uh that is tomorrow I think starting around 3 o'clock at the kraton Academy Gym so that is everything that I have thank you Mr man that brings us over to 5A which is our student outcomes Focus governance update um all right we're going to start off with our draft board goals I think we've had many discussions we've gone out to the community we went back and rechecked with our student um um our kids Congress sorry with our students and it looks like um our students actually after we were there and talking and we spent a little bit more one-on-one time with them I actually had a specific student come up to me and she was just in awe of how much we're centering them in in in our goals she was just like the fact that you guys are willing to figure out what's going on asking for her opinion she goes this was the seventh grader um she's like that's just everything to me so it it's it's awesome to finally you know know that now that they have a better understanding on how and why we're doing this and it's literally to find out what tools what things we need to make sure that their education experience is not only a comfortable good happy one but also that we're actually giving them the tools so they can go on and learn and use the knowledge that they learn so with that being said um I don't know if we have any more discuss on the goals I think we're at the point where we can adopt them and unless anybody has any questions and concerns on how the goals have be WR um have been written um do we have the last updated one that we can put up there with end counts oh it's right here it's the one with end counts um I say I'd like to discuss the e one I'm sorry what was that Miss MB uh I think it would be good to discuss the eel one because we have a few different options so would it be better if would it make more sense for us if we adopted the goals by goal and then as we get the other one then we discuss them does that make sense okay so for our first goal I'm move the governing board approve the suggested board goal number one which is the percent of eighth grade students that score minimally proficient on aasa math will decrease from 73% in August 2023 to 48% by August 2028 all those in favor I hi I was that an was that okay and enough um okay perfect um moving on to board goal number two I move the governing board approve draft board goal number two which is the percent of eighth grade black students that score proficient on asasa math will increase from 0% in August 2023 to 28% by August 2028 all those in favor I I all right so that moves us to our draft goal number three um we have it written as the board the percent of 8th grade El students that score proficient on a zala will increase from 12% on August 2023 to 177% by August 2028 we do have some revisions and before we go into all the revisions and the back and forth one of the things that I did see in this and that I did discuss with um Dr Ramos is when we go back to movements of large subgroups I believe that's what leads us back to the same stuff that we've been doing the whole point of the S SOG framework is to get down to the our most vulnerable needed who needs the most help and when we start expanding it to larger subgroups I believe that's when we can get lost in translation again and start doing the same things unintentionally Without Really focusing on the specifics so those are the only concerns that I have with the revised um with the with the revised recommendations and also the um one thing that I want us to know before we want us to be clear is that these are our our board goals and the standards that we're setting for the district and although admin recommendations are always welcome and open this is the time for us to really realize and look from the data and the study sessions that we've been as to how are we going to move forward and actually make sure that we're moving the needle and we're not back into these whirlwinds or big subgroups of where we're getting Lost in Translation again so with that being said um Miss MB did you have did you want to start off with some questions concerns or wonderings that you have regarding our goal versus the recommendations before the questions can we just clarify this goal that we're looking at here is the rec is the one with the changes or the original one I'm getting confused so I said the original one but we're discussing all the recommendations because there's more than one okay but this one right here is oh yeah and and if you look at the agenda um information that we have if you look at to the one that says s SOG board goals recommendation that's the sheet that I'm looking at because that will give you the oh there you go and oh yeah I have that open I just wanted to make sure whatever one was okay yeah that's the original okay um Miss MB um I do share the same weariness about making the goals too large of groups um that being said with this specifically I do feel that the way Aela tests work and all of that I really favoring a grow level growth goal versus just straight to proficiency because that going straight to proficiency with a goal for a Zella means that we are discounting and and not setting up for Success our students who are coming in is pre-emergent emergent because it is not the program the testing everything around that is not set up for students to jump four levels in a year um I really like the I think option one is a little too large still but when we were talking about you know really looking at the growth by grade bands and seeing that movement I feel that option two hits on that and wasn't there a concern I think from from you guys when you when we talked from the district like on how we would actually do and what it would actually look like in regards to the grade bands yeah I think the concern was if we were going to try to follow the same kids because as kids test out they stop growing so if a kid meets proficiency then they're not part of the growth statistics moving forward from there but I'm gonna defer to Dr du I would concur Jay with with what you said um I think from an operation standpoint with regards to options two and three if the board chose to go that direction um a consideration might be to pick one of those bands so that we address both president cio's concerns about scope and scale and so that we don't end up with as we think about annual targets and interim measures if we do all three grade Bands then we're going to have an annual Target for each one of those interim measures for each one of those and it will become quite compreh quite hard to follow so our recommendation our consideration would be to pick one and then we could monitor that more inth okay um um Miss SS or Miss Gibson McLean do you have any other comments or questions on that do you I'll think about it you want to go first I guess my question would be then um what is is it going to make a difference or what recommendation do people have about which grade band would be the best one to adopt what I'm thinking and seeing is that um I believe that if we did option one and we reframed it to the way that it is on option one it would work and the grade bands and all that stuff we can leave it up to admin admin to come back and tell us what if that's going to look what that looks like either an intrum goal or an annual Target goal I think the bands can be eventually put in but as intrum goals for that specific goal if that makes sense um but that would be up to them to figure that out but I'm okay with changing the language of option one and to be honest with you I love emerging multilingual way better than I do e students that's just you know um if we're going to be talking about framing things and that's just sounds better anyway so I'm okay with the recommendation of percentage of emerging multilingual students because one thing that happens is once we adopt these goals goals they're going to have to come back and give us annual Target goals and interim goals and then we're going to have to be convinced that that's how we're going to get this info so if they come back and tell us an intrum go on abandoned we don't think we can vote it down and then they can come back and we can start those conversations but to get us started on this specific one I I think it makes more sense with Miss what Miss Michaela was saying if we're okay um doing that option do you guys have any questions concerns on doing that I guess that I'm confused because when I when I finished listening to miss MB I didn't think she was landing on option one well I was my thing was option one are we getting back to being too big of a group right um the only caveat I'm comfortable with option one or choosing one of the grade bands because I do think there's a balance in operations of being able to track these goals if we were to choose option one then I think we just need to be very intentional about what those interim goals are and maybe that's where we start breaking down to smaller groups Madame President if I may yes if we if the board chooses to go with option one what I could Envision us doing is presenting data and building the interim goals and annual targets around each one of the proficiency categories so what we would do is bring forward data that said like for example we just finished a Zella so we would bring forward data to report on how many kids are at the pre-emergent level and then set the Target around the number of kids moving from pre-emergent to emergent and then likewise how many move from emergent and that will allow us to really see potentially where the greatest areas of growth and and possible stagnation might be um and the group is is is larger but it's still a relatively manageable proportion of our population especially if we start looking at those proficiency categories uh as distinct groups and to me that that kind of makes sense and that's how when it's a little bit bigger this is the only goal that I think we're going to have a larger subgroup and as long as we have those interum goals and those annual rate goals really tidied up then I think it's it's still doable even though it seems like a larger group well I appreciate Dr dupin's comment too because when you're looking when you're looking at um English proficiency I it really just depends on where are we wanting to get the data and focus our data because you're not seeing the same like just because they're first grader or an eighth grader that has no tie to their levels on the aella test depending on when they started learning English right versus I like Dr dubin's comment because then we're really honing in on you know are we really effective at moving kids from pre-emergent to emergent but then somewhere in basic intermediate are we falling off the tracks and we're not continuing to push them forward because I have seen that data in kraton and other places happen um so I think that could be a really interesting way to Target and focus that around what we're doing in the classrooms to support the students at all levels regardless of what grade they are in yeah that that makes sense to me as well um Miss Gibson McLean or Miss sis any other comments or anything no I think after talking to Dr Ramos with you it was a lot clearer so I I agree with the explanation of the intern goals um I think that this one will work okay um Miss MB do you have anything else to add not for the El okay so what I'm going to do is I'm going to move the governing board um adopt draft goal number three um stating the percentage of emerging multilingual students that increases one or more levels and aella will increase from 25% in August 2023 to 40% by August 2028 all those in favor I I I okay that's adopted and that goes into our last one which is the percent of third grade El students that score proficient on Aela will increase from 8% on August 23 to 15% by August 28 we also have recommendations do we have any um conversations on which one we prefer questions comments concerns there's just the one recommend or where's the I'm confused I think this is the recommendation the second yeah I didn't read the recommendation sorry I just read the original one I thought I was missing something okay no there wa just that one yeah I mean I feel if since we just adopted the option one for merging multilingual I feel that the original goal for seems redundant I agree even with the um yeah you're right you're you're still you're just taking one grade level and you're doing the same measurement interim goals yeah I was gonna say that grade level will likely be one of the interim goals okay so with that being said we only have three goals right now it does seem like the fourth goal would be redundant so what do we want to do do we I mean do we have any opposition to the recommendation because it is a small group and it aligns with move on one reading which is a huge piece for all districts I don't have an issue that third grade isal okay so um then with that being said what we can do is I move the governing board um move forward with the board goal number four recommendation of the percentage third grade students who score proficient on asasa in English language arts will increase from 18% in August 2023 to 41% by August 2028 all those in favor I I perfect I just want to clap for ourselves because I feel like that's been a long so much yes um so we will be sending out some more material on what interm goals look like our next board meeting we will be presenting some information on that too so our community and our board knows um the next steps on this would be getting recommendations of interim goals annual Target goals and the beautiful thing about this too is that we're going to be put on the school board eventually on a consistent calendar and quarterly as we're getting data and updates not only do we have to present those here at the board meeting but we will be going out to the community whether that looks like an site councils or nitos or Community Council meetings and bringing this information and data over to our families so they feel empowered and they know what's going on in the district as well and how they can you know collaborate with us to make sure we're moving the needle forward for our students um now that we have adopted our goals the one thing that I do request um is that our board goals be printed and they're in the boardroom visible that they go on the website as well so everybody knows you know a nice area of where that stuff's going to be at and eventually we can even get it to the site levels I think it's just important for everybody to be on the same page and seeing where the district is moving forward and just being more visible the more we know the more knowledge we have and the more power we cultivate I think that's where we really start making the changes I imagine you would make the same request for the guard rails once we get there yeah and I'm about to go into guard rail right now I just wanted to finish the goal topic first but yes those would be the the same expectations um yes I'm so excited um do we have any other questions comments or concerns about goals next what what's next before I move on to guard rails okay perfect um I'm so excited and one last thing on the goals thank you so much for the team I know it hasn't been easy I know it's a lot of work I know that it's a lot of questions and a lot of new wonderings fears whatever it is that this may bring but I'm just really excited that we're finally going to start having some goals and a vision to our district that really is going to focus on how we get our students um the resources they they need to actually be able to be you know read and do basic math um moving on to our guard ril I am going to go ahead and read off um some quick information on what guard rails are and why we have them um Hilda do you if I email you something are you able to project it on the um screen it's it's just the same thing guardrails just so in case anybody wants to follow along on the screen um and I sent it to you but basically um goals and guard rails and this is what I'm going to start off with even though School Board only has only a few members usually between five and nine depending on the school board you have um Schoolboard members may still disagree on what the community's vision and values are if school boards aren't careful they can't start focusing on the wants and wish of individual community members rather than the vision and the values of the community as a whole to resolve this and create a way of holding the school system accountable the school board votes on two things the community's vision for student outcomes these are called goals and we just adopted our board goals and number two the Community Values that must be protected why in pursuit of the goals these are called guardrails and this is why we've had the Strategic plan for the past three years getting feedback on what that vision and Mission looks like for the district the last two months we were going to um cafos around the school districts to get parent feedback and we've gotten all the community feedback um some of examples include I'm not going to go over the examples of the goals but an example of a guardrail the superintendent will not propose major decisions to the board without first having engaged students parents community and staff why are guard rails written ask prohibitions this is another question we've gotten from the community a lot this is one of the first questions that the commonly comes up so it's perfectly natural to wonder at the court guard rils are written the way they are one allow the board to protect the values of the community and I understand a lot of emphasis on our goals there's been some misunderstanding on why we're just focusing on standardized testing and not you know the whole child but this is where all this lives in board goals is directly on what us five board members are doing to make sure we're moving the needle forward for our students however with all the feedback and everything this is where everything lives in within the guardrails um so it's allow the board to protect the values of the community while allowing maximum freedom for educators to serve the unique needs of students it is not obvious at first look but written guardrails are as prohibitions on superintendent Authority what the superintendent may not do accomplishes these two objectives while writing them as directives what the superintendent should do actually violates both here are a few different ways to think about this that usually help people who are first learning about the power of guardrails an example of how goals and guardrails work together to protect values while maximizing um the school's Freedom recently and this is just a short story recently I needed to go to the airport so I pulled out my phone to get an Uber when I opened the app again to get another Uber what's the first thing I tell it exactly I tell it where I Envision going I gave them the goal that I expect my Uber driver to accomplish so I typed in the airport and it found me a ride now on this day I happen to know that the most obvious route to the airport was a major highway that was temporarily shut down for construction so when the driver pulled up I hopped in and told them not to take the particular Highway what was the value I was trying to protect by telling them not to take the route exactly the value I was trying to guard was time I gave them a guard rail to adhere to on the way to the goal to the airport at this point I've shared two critical priorities with the Uber driver the goal my vision for where I want to be and the guardrail something they aren't allowed to do because it would violate what I value getting there before my plane left once I've given them goals and guard rails who decides which route to take yes the driver and who decides whether to go left or right the driver and who decides whether to speed up or slow down the driver as long as they are headed in the direction of my goal while honoring my guard rail every other decision regarding how to operate the vehicle is Theirs to make this application of guard rails illustrates a crucial point there were about eight options for how to get from where I was at the airport by providing a guard rail do not take this one route I'm protecting my value ESS well while preserving freedom for the driver they select of which of the remaining seven options to use much of the time Schoolboard members behave in the opposite manner instead of telling the driver which option is off limits they tell the driver which option to take this approach simultaneously fails to Center the key value worth of protecting while using depriving the driver of the freedom to choose the route they believe is the best instead of choosing from the remaining seven of the eight options based on how best they can protect the value they're directed to focus on the one of the eight options that they must use regardless of whether it protects the value and then it's just goes into examples of guardrails and this is why we go out to the vision I mean we go out to the community to get vision and values because this is where the guard rails would live now with that being said and all that information on how the guard rails and the goals and everything comes together to actually protect the values of the community we have some proposed um guard rails and I'm going to start with the superintendent guardrails and I have some amendments to make that I would like for us to discuss because what I've realized is we've had like I said Community feedback on how are we measuring the happiness of our students how are we making sure that we're not just shoving them down with tests and giving them more anxiety since we're getting in these goals and um starting off with our first goal [Music] um I would like so our draft goal that we have the number one says the superintendent will not cause or allow conditions practices or procedures that are ined equable or insufficient for students the revision that I have it says the superintendent will not neglect students social emotional health wellness and development with that kind of guard real it gives our superintendent and our administrators the ability to come back back and tell us what interm measures that will look like to make sure that our students are feeling that their health wellness and development in our school system is actually something that they're happy and comfortable with so the the less wordy we get I think the more our Administration is able to look at the feedback come back with some intrum guard rails because our guard rails are also going to be monitored so we're going to have data on consistent data showing if we're meeting those guard rails or not having a hard time understanding how that's not redundant given what we have on number two I can you yeah I haven't got there yet and actually I was asking to um remove number two okay yeah can can you repeat the revision your suggesting sorry yeah the superintendent will not neglect students social emotional health wellness and development that would basically take care of one and two and kind of a number three too because number three talks about wraparound services and I believe social emotional health wellness and development all ties in into that I was gonna bring that up but you also were super into the access to a Community Education Center which is very specific and wouldn't necessarily be addressed yeah and I think um the reason why I'm taking the wordings out of Family Resource Center and access to Community Education is because I do believe um that is a heavy um thing that our community wants and I think our superintendent and admin know and they will be able to make that into an inum goal just to make sure that that keeps operating in our in our district number three also yes so the superintendent will not neglect students social emotional health wellness and development I believe takes care of guard real basically one two and three do we have any questions comments and you have no other suggested amendments I I do I just wanted to get through those because I I don't want to well like I would want to hear everything before I do questions and comments that's fine so that one and then the next one would be um number four I would like to amend it to say the superintendent will not allow cultural non-responsive to impact student experience or staff Effectiveness wait cultural what now cultural nonresponsive non-responsiveness responsibity responsive yeah to impact student experience or staff Effectiveness and I think that guardrail um encompasses making sure that we have relevant culturally relevant you know materials and it focuses on staff Effectiveness meaning professional development could be encompassed as staff Effectiveness all these different things could live under that and that would be up to our superintendent or cabinet to come back and let us know how that would be measured in inum goals and then leaving number five Asis the superintendent shall now allow adult convenience or preference to take priority over the academic progress of students can I see number four written down sorry yeah I have sloppy handwriting sorry okay I guess I'm trying to like um and we can change the wording of it in layman's terms like what do we mean by cultural nonresponsive basically saying that we have to have cultural relevant information in our district it's just wording it in a weird way basically in the you would not allow to it to not happen if that makes sense um Miss Michaela Miss SS or Miss Gibson M Clean do you guys have any or even any questions comments um I feel I really like your wording your first suggestion not neglecting students social emotional health wellness and development I feel like it does encompass two and three I still think there's room for one to still live as is I'm sorry can you okay can you repeat that so I I really like the wording like I agree some of these are really really wordy and I think the wording that you suggested the first change of not neglecting student social emotional health wellness and development I do do feel that encompasses where we were going with uh guardrails 2 and three but I do think that guardrail one as it's written could also still stand by itself okay um Miss Gibson McLean and Miss SS I agree with that yeah because I think one can apply not just to the health and wellness and all those pieces but it also addresses Equity of academic Equity of access to technology you know correct okay yes I can see how that that plays so for now we have the superintendent will not neglect student social emotional health wellness and development the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students the superintendent shall not allow adult convenience or preference to take priority over the academic progress of students and the last one that we have maybe we need to change the wording or if we can um get some different wording the superintendent will not allow cultural nonresponsibility to impact student experience or staff Effectiveness yeah the language on that one's just like rough for me to it's like catches me up I don't know if we could like change change the words and have it still mean the same thing I don't know I don't have a suggestion I'm sorry my brain is fried well I think to make sure that we're not like I think the cultural responsiveness should be a part of for but I also want to make sure we're not losing that you know we're making sure not just culturally relevant but relevant to the practice differentiated you know those are pieces that we talked about a great deal so how about if we just keep number four and we say the superintendent will not allow the district to operate without a system to recruit and retain strong teachers by empowering staff through culturally relevant and differenti differentiated professional development I feel like that reads better than the cultural non responsivity okay perfect yes okay so do we have any other questions comments or wonderings on these guard rails if not I'm going to start naming them one by one so we can start adopting them no okay so I move the governing board approved draft superintendent guard rail number one the sup the superintendent will not neglect student social emotional health wellness and development all those in favor I I perfect I thought we agreed to keep number one I'm moving it to number sorry just making sure we're all on the same page next guardrail guardrail number two I move the governing board approved da draft superintendent guard the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students second all those in favor hi hi hi okay I move the governing board approved draft superintendent guardrail to read as follows the superintendent will not allow the district to operate without a system to recruit and retain strong teachers by empowering staff through culturally relevant and differentiated professional development second all those in favor I and our last superintendent guardrail is I move the governing board approved draft superintendent guardrail that reads as follows the superintendent shall not allow adult convenience or preference to take priority over the academic progress of students second all those in favor I congratulations cron board we now have superintendent guardrails W all right and that moves us to board guard rails because one of the things that we are learning with this sofg framework is student outcomes don't change until adult behaviors change and we can't expect to hold other people to certain standards if the board is not holding themselves to certain standards and guard rails as well as well um I think we spent a lot of time the very first time on our board guard rails I gonna read them as go unless anybody has any questions or comments but I think that these are pretty straightforward and I feel we're in the process of adopting them do I have anybody different okay um so here we go I move the governing board approv draft board guardrail number one the board will spend no less than 50% of its meeting time monitoring progress on student outcome goals starting at zero today which is today's date of May 7th 2024 and will be by 50% by the end of the second quarter of 2024 but obviously not the second quarter so by the end of 2024 December of 20 24 December so okay and they mean like or maybe just starting today maybe we say starting at zero today and we'll be at yeah we'll be at 50% by the end of 2024 second all those in favor I I I okay I move the governing board um approved draft board guard ra number two the board will not allow 5 years to pass without an equity audit a policy review and a sped review all those in favor I I maybe explain one more time for people who don't know about why three is crossed out so we had a board guard rail says the board will not operate without an annual self evaluation of strengths and weaknesses in a plan for team building and board professional development that include anti-racist training within the framework it already is in there that a board self evaluation must um occur so it's within embedded in the framework and we didn't want to be redundant to our guard rail since it's something that's expected to of us already so that's why we took it out thank you for clarifying that Miss um gbon mle um moving on to our next board guard rail I move the governing board approved draft to board garil number three which is the board will not conduct its duties duties without including students families teachers staff and community members inclusive of those that speak languages other than English in a manner that inspires broad Community ownership of board policy second all those in favor I I and our last is I move the governing board approved draft board guard rail number four that says the board will not perform or appear to perform any of the responsibilities delegated to the superintendent second all those in favor hi I yay congratulations spard I'm really excited for this um thank you guys so much for really really taking the time to go over these guard rails goals I feel like for once we really are on a path of tidying things down and even with our guard rails next steps would also be getting some intrum guard rails and then we will have the opportunity to discuss those vote on them or vote them down so yeah in term goals for the guard rails all right I think they're called interim measures if I correct interim measures [Music] um all right um did we have any other updates or any questions or concerns or comments from cabinet or Mr Man at all on any of this first well I I thank you madam president I think what I'd like to share is the excitement that we feel as staff about being able to focus our efforts around very specific very targeted um student facing work and we all share a United desire to ensure that the needs of the whole child are met and as a result of those efforts academic Excellence is achieved by all of our students so we are we are very excited we are very committed to doing this work and we're grateful to be involved in this process yeah it very well said um I what I think is powerful and I think one of the things we are going to struggle with as a district is narrowing focus it is always easy to choose to do more the hardest thing in leadership is choosing to take things off the stack and so as I I talk with our leadership team as they share with me some of the pressures and concerns that their teachers have it's overwhelm and our you know our state really doesn't help us because they're busy trying to pass new laws to persecute groups of people and I notice that schools are in the list of those locations because we know what our schools need is more administrative and police work to do and and hopefully people understand I'm being sarcastic um but you know rather than focusing in on the the education and so for me it is very gratifying to to work with a governing board whose focus is on student outcomes not adult convenience not adults politics but what what are we doing to help move kids forward um and I do think that this framework will help us I think the challenge we have ahead of us is trying to figure out how to accomplish that narrowing and the last thing I want to share because there's a lot more alignment in this board meeting Than People realize um probably looking in from the outside but you'll notice even though we took a break to meet with our new assistant principles we had a change in practice this evening where things like those staff approvals that used to be agenda items are now part of our consent agenda and that's because we're trying to streamline the meetings for a focus on looking at and and focusing in on these measures and keeping ourselves very focused as a governance team of the governing board the superintendent the administration on the task at hand um and then also in that same consent agenda the board approved this evening uh travel for uh members of our district team to go to Harvard University this summer to receive additional training on datawise so datawise is a practice uh that Dr pombo brought to us this year that we've been working with our leadership team on all year and again there's there's alignment there knowing the board's movement towards student outcomes Focus governance the entirety of our leadership team's Focus has been on how do we get ready for that how do we start to move the systems the system forward even though we don't have everything we need yet we don't have all the information that we need yet and so that that movement that development with data wise is preparing us to deal with student data more effectively to be more knowledgeable about it to be able to drill down into it deeper in my if I were to make a birthday wish this evening it would be that sometime in the near future I would be able to walk onto any of our school campuses and enter a conversation with one of our students and they could share with me information about their student student data what they're working on what their goals are what the plan is to get them there so we um you know we see that work as threads throughout everything that's happened this evening whether it be in consent or in this conversation and approval of this and so I'm way too wordy tonight I don't know why I'm so wordy tonight but I just that's my way of expressing my value and appreciation of of the board's movement in this direction to keep us focused on what's best for students and particularly with ensuring that our guard rails are in place so we're not just driving students academics academics academics we're looking at them as human beings and how we can help build resiliency in them emotional stability in them and help them develop strong executive function so they're able to not only be bright intelligent and knowledgeable but they're able to be effective and able to advocate for themselves in society so anyway I'll shut up now no that was wonderful thank you so much and I want to thank everybody cabinet even to us this is not easy work it's a lot of learning like I said I'm in a cohort that doesn't end in for another five months every Monday or every other Monday you know three hours of doing this it's a lot of work and I really appreciate board members taking the time and really going into this journey because the way that I personally seen it see it is that we are the last line defense for these students and if we're not focusing our energy on how to best serve our students so they have the tools they need to basically make it in this world um we're so used to survival survival no it's time for us to reshift what we can do for our students and I think this is the step in the right connection or in the right direction to finally reimagine what is possible for our students and we're going to get down and our board meetings are going to be looking a little bit different but it's all going to be for students what's working for them what's not and one last thing I always like to say this isn't who's done the right thing who's done the wrong it was a bad person here or a good person there this is not a right or wrong good or bad thing this is what is possible for our students and I'm just thankful that we have support from the board members and cabinet that we're all in this together to make sure that our students are getting what they deserve and they they need so with that being said I look for forward to our next meeting and start getting some data and really start getting to see what what is happening with our students and our data and why they're um we're why we're not moving the needle for them so thank you can I just say really yeah of course I just want to thank everybody who's obviously everybody has to be on board with this and it you know we're taking a step out on faith here and we're trying something new and if we just continue to do the same things we've always done we're going to get the same results and so we're we're going to do something new and we're gonna I have the utmost confidence that the people in this District are the best people and and that you can rise to the challenge and if we're going to have if we can if we believe we set High expectation for kids and they'll rise to them then I should expect the same out of the folks that work at this district and if you can't expect that then you're probably not expecting that out of the kids either so I I'm excited to move forward I think that we're going to see growth in progress and you know what we're all going to be here together figuring it out if we don't see what we what we are hoping we end up with right and that's where we readjust and we figure out and we move forward so I'm excited to try something new to to just think outside the box because again doing the same things we always we've always done haven't really gotten us anywhere different so thank you thank you Miss Gibson melen uh Miss MB or Miss SS any final comments before I move on to the next agenda item just a ditto to what everyone said I've watched a lot of board meetings from a lot of districts over the years and it's really invigorating to be a part of this work as an educator myself um I know I'm on this board but I take as we've been going through this I've kind of like gone outside of myself and been like wow I really wish I was seen this on more boards right so it's really exciting thank you anything Miss SS yeah I mean I did all the same as what's been set up here um I just think that we get on the board to make sure that our kids we care a lot about students just like employees and I think that this is a step in the right direction because otherwise like literally we're being like some boards that are just complacent all they do is push through things that need to be pushed through and there's not any focus on this students I do that enough in my day job yeah I don't need to be a cog and a wheel here so I'm appreciative of that right so I just feel like we're we're doing something we're in it I think we have the best intentions um when it comes down to it um so uh with the Rumblings that have been going on I just think sometimes that we have to remember that we are doing something that we truly I think all believe in our hearts is something that is going to change um uh our district for the better and for our students um and I truly believe that we have goodness um going forward I think all of us do um in hopes that this is going to be something fantastic thank you and that brings us to our next agenda item which is 6a public comments Miss harez do we have any public comments thank you and that brings us to 12a which is an update from our governing board advisory committee to review policies [Music] y Tak you guys have sat here this whole time thank you get this right good evening uh my name is James Das uh and I'm the chair for the governing board advisory committee to review policies on student conduct and discipline um and these are the some of the members that were present at the uh committee as well too and as they come up they will introduce themselves too so um the uh committee members that you can see up here uh represent a good cross-section of different stakeholders uh we've had a student uh we have different uh people that were uh uh different employees from different parts of the district uh we really made a concerted effort well we Mr Man and other people really made a concerted effort to try to get a good cross-section of people that uh could participate in a committee that requires a lot of um a lot of patience a lot of deep thinking um and uh some really actually amazing conversation uh it's it it was a a really really for me a very powerful experience to be a part of it and I was thankful for it uh the purpose of the advisory committee as stated by the governing board was to update these outdated policies that we had that were related to uh discipline and align it with the work from uh that you do uh as a board with the student outcome guard rails and stuff and other things that you guys are always talking about throughout board meetings uh to have some consistency there was definitely a a an interest in trying to make sure that that across the district and everywhere else that there is uh um Fidelity in terms of how discipline was meted out and also and how things were interpreted uh there was a real concern with that um for uh as stated by stakeholders that have probably talked to you a lot and definitely have talked to us as well too and plus it just for a Clarity purpose guiding uh and guiding those practices as a person who implements discipline it is very helpful to have clear policies and clear guidelines and how that so align that stuff create consistency uh remove carceral language if you're like me you had to look that word up um but essentially I think uh uh she described it best at the at the last meeting we have for Community Council which is that idea of the school to prison pipeline type of thing and uh try to avoid that and really go along with something that is you know Do no harm less negativity um less more like you're bad uh more about how can we support and help you out so uh that was kind of the driving force for the committee itself and uh this is sort of the timeline that we followed and uh you'll see that it is a work in progress um and as we go along you'll see some of that stuff about how what our next steps will be later on but we had the policy changes in 81 we met on average about twice a month and uh just discussed different things made some decisions about what policies to cover we as we went along we kind of evolved into including policies that weren't uh necessarily under the original intent but we felt like they fit in um and you'll see things that we in this presentation that uh that were brought up as well and just to reiterate um there's some uh I I think that that especially my my opinion is uh this committee uh had some real difficult conversations um and some real uh controversial topics and uh one of the things I valued is that I didn't feel like any person in the room was sidelined or any person in the room felt intimidated or any person in the room felt like they were dominating the conversation it was it was a fascinating uh process for me uh because sometimes when you do committee work there's one person that kind of like goes and dominates stuff and I think I don't know I kind of feel like we all have our own little space and um at no point did I ever feel like things were disrespectful um or uh uh uh controversial in a way where feelings were hurt because some of the conversations I think were tough conversations to have and we both kind of like went back and forth it was it was it was fun I mean it's I don't know fun is the best way to describe it but but you you you have these conversations and you're like oh man I really feel this way I really feel this way and then you'd have somebody uh like uh somebody would say like she would say my Wonder is I was like oh that's an adrianm it was a really it was a really good it was a really good uh U I don't want to say negotiation tactic but it was a really good communication technique uh in my opinion to how how you kind of it's not it's not your you're not attacking a person you're not going after a person you're just like trying to go and cover a controversial topic I mean essentially so anyhow uh that uh that's the progress that we've had all the way up until our most recent meeting at 5724 as well so can I just say I'm really appreciative to hear you say that you felt like you didn't waste your time and that you felt like you valued this process especially given the conversation I had with you in the parking lot some months ago um it makes me feel happy that that you're not leaving this experience feeling like you did a bunch of work and wasted your time and nothing came out of it so was in a different head space but well here you are James yeah no no yeah that was that was that was long time ago James I feel like I shouldn't be saying these things but anyhow so uh moving on people James moving on uh to I don't know who's next oh great so Megan and I are G to kind of go over um very general like overview of what the changes were for each of the policies that we were able to get through um you're obviously going to see the track changes um once the lawyer has gone through them um so the first one is ji and jir and that's the students rights and responsibilities we as a committee especially hearing the charge that we had um wanted to make sure that we weren't investing or we weren't creating a policy that was just going to be blind compliance like you come to school to obey the rules and do the things that you're required to do but that we are really growing future adults um and that they have a responsibility to their community and so a lot of the rights and responsibilities are not only what's going to benefit them um learning those rights and responsibilities but also what's going to be like a contributing Force within our community um we also realized that as we looked through them there was a lot of uh information on the physical safety of students um and their academic um Pursuits but we wanted to make make sure that we incorporated a focus on their psychological and emotional wellbeing so you'll see a lot of that um especially when we're talking about restorative practices the next one that we went through um is very similar it's the student conduct uh so we made sure that we were again it was focus on the expectations that we believe you capable of these things and these are um what we're going to hold ourselves all to including the staff and the adults versus this is just you're here to obey so that we can get what we need to get done it's wild how many s that word was in all these policies obey and obedience and everything yes it was a lot ofy compant language from 1800s for you yeah so we definitely wanted to make sure that we were um matching and mirroring what we're trying to do now uh we also included in this area um information about when compliance is not required of students because we want to make sure that we're thinking about empowering our kids um and that they can advocate for themselves when they are being wronged or harmed in a certain way um so we talked in there you'll see that it's about um if an adult is asking you to um do something that goes against your personal safety or makes you feel uncomfortable um if they're asking you to do something that would cause harm to others um or if they're asking you to break a no a known rule within the school Community or the district Community um that you do have the opportunity to empower to be empowered to say like that's not meeting the expectations of our community and then the last one that I'm going to go over today is the jic it's harassment intimidation and bullying we noticed in the policy it was kind of scattered um there was really no like cohesiveness about how these um interplay with one another and so we organized the policy components um with harassment being the domain that um intimidation and bullying will occur under uh we also made sure to go really thoughtfully and redefine what is harassment what is intimidation and what is bullying um I we specifically wanted to bring up our kind of expansion of the bullying definition and making sure that we were including like pretty universally recognized components um in school systems now that bullying is a repeated act and that it also is um an situation that's occurring where there's a perceived or actual imbalance of power within the two students the offender and the victim so we made sure to include that kind of information there as well um and then lastly harassment we also expanded those acts of harassment and what those might um play out as so that we better matched what we're currently seeing in the school system um with the kids and their ability to use technology and also their abundant use of social media we're seeing harassment that really wasn't reflected in what our policy has um currently and then lastly jic KR um just very interesting for whatever reason it was just almost a word to word repeat of the jik um and so our committee is recommending that we go ahead and remove that for redundancy issues hi I'm Megan um so next up we have JK which is our student discipline policy so when we read this we realized that there should be more differentiation between the K through 4 discipline policies and the 5 through eight um so we updated some wording there um we didn't change any of the statute but we did reorganize the policy just for better readability um for whoever is reading um we also clarified and added examples of off-campus speech um just more updated um things like social media and relevancy to the students having technology all day like their iPads um yeah next is the jld DB which is the restraint and seclusion policy so our district focuses currently on using Crisis Prevention and intervention strategy to deescalate students um which means we're limiting restraints to only when really really needed um which is when the student is a danger to themselves or others so we just changed some of the wording in this policy to make sure it was aligned to our District's goal um and our District's training and then the last one that we did was the student dress policy um we made sure that all religious wear was protected within our policy so some wording there um we also tried to honor that student self-expression and focus um within the policy um and so we changed some wording to only prohibit dress when it's evident that it's causing A disruption um and then the last thing that we did within that policy is talk about when it should be updated we sort of added a timeline um and what it looks like to update it so those are definitely the ones that we were able to get through and we're happy to answer questions about them um but we also have these policies to continue and Mr H is gonna kind of go more in depth about that those our timeline yeah James is right we had a lot of fun and unfortunately we didn't have time to have all the fun we really wanted to have um and so um we actually made sure to look through all of the relevant policies and make sure we weren't missing any that could possibly be looked at we are also making sure that the ones that the P the package of policies that you'll get presented to you um um are the most critical ones and that none of the ones that are the ones I'm about to just kind of roughly go through wouldn't be in conflict with the recommendations that we've made that said there's still some rewrites and things on some of these that will need to be looked at at some point in the near future um so um jicf that deals with secret societies and gang activity um jih which is about student interrogations searches and arrests um JKD which is a removal of students from school sponsored activities and uh jke which is about expulsion of students um and actually J is suspension students yeah yeah I was gonna say I was say wait wait we were so close to finishing JKD but there was also some mention of expulsion in student discipline right correct okay because it's always are just repeated yeah there yeah the student discipline policy talks about suspension and expulsion and then JKD and jke go go more a little bit more in depth in terms of um the practices behind um suspension and expulsion and we want to make sure we that those get go get gone through well some I don't know whatever English I'm using right now been through to make sure that what recommendations you are going to get don't actively like contradict what's currently in this policy so if you do improve the student conduct there won't be any sort of um conflict there but we definitely should go through them um so um um so our last our final meeting was on April 30th I know and obviously we're here tonight and we're waiting and the next really The Next Step steps will be when the torne's done looking through them and and we're able to get those policies to you for a first read and then subsequently for the the second read um and we hope you enjoy reading every single word of them we're trying to get it so that maybe somebody will at the attorney's office will do track changes so you can just see what it was and what it's been changed to so you don't have to cross reference everything um but we do have some recommendations um for you in terms of moving forward so um we do recommend that um you reauthorize this committee's committee to do continue this work um next school year um we um um we also recommend that you um think about whether it's the same committee or a different committee uh look at making sure that we're looking at staff the policy that relates to staff Behavior as it aligns to the student Behavior to make sure that those are in alignment with each other um we um we are recommending um that the committee um should exist next year um work on creating a policy specifically regarding hate speech we we talked a lot about it we struggled with because there's there's no real good definitions out there so we kind of got to a place where we just felt we couldn't delve into that this year way too big to try to take on yeah but we recognize the importance of it um and then um there are a couple places where you'll find even the recommended pocy changes that um that um authorize site administrations to to um contact law enforcement when outside legal parameters um and um we just those are some things we want to make sure that you note and then have whatever conversations you want to it as governing board related to those parts of those policies and that's itur up um thank you so much first of all I want to thank every single one of you for being on that committee because I know that the student displ policies it's it's a lot of work and when I started um looking into it and I was like wait a minute we haven't had some of these changes since the school started I mean we were originating in the 1800s what are we doing so I really really appreciate all the hard work and I and I was laughing up here because I think it's so funny how you guys already know oh that's JKD like you guys already know where the names so it's awesome it doesn't go unnoticed I really appreciate it and I love the recommendations of hate speech is something that's really that's going around and it's an impediment to students learning and the fact that we don't have anything really facing that and it's a recommendation this is why the work is so imperative and I'm just so grateful for you guys and taking your time I know you all have families you work and then you still come over here and devote your time to making sure that our policies are aligning not only with what the district and community's vision is but to make sure that our students are really being taken careed of in a non-discriminatory way so thank you um I don't know if anybody else has any comments or questions Miss MB since you're online I'll start with you if you have anything give you don't that's fine um no just to emphasize um I know this was a very heavy lift and I really appreciate it and um also finding a balance because for this type of work you don't want a committee so huge that you can't get work done um but you guys were still able to as James said find a cross-section where you still had different voices so I think that's really important um I also really appreciate that um and I'm looking forward to reading every word but um really being intentional about the expansion of understanding that our kids worlds are Way Beyond just the physical face tof face and that's a really hard thing to navigate I'm speaking as a principal right now um and so I think that's really important that we have um and James also kind of mentioned this too you know as administrators we need that Clarity we need that consistency and as the world changes and the technology changes and the way our kids interact with one another changes we have to be clear about how we interact with them in those situations so I just really appreciate all of this work and I'm looking forward to seeing the policy changes thank you Miss michaelb um Miss A's anything to add on I mean I think this is just such an out of the box kind of thing that um you guys have done um and just the whole work of the committee working on something that needs to be updated and not just accepting what we have now because it's so punitive as it used to be and we know that we don't want to be punitive to our students um so thank you for all of your work I I just I really am looking um for to seeing how this is going to affect our students and Katie thank you for being the liaison and coming to extra meetings um besides board meetings um to be a part of this because this this is just really amazing work um and I hope other school districts see this working and decide that you know this is something that they need as well and maybe we'll be the model for it so thank you thank you Miss sis Miss Gibson M cleen yeah I just you know think that there are ways for um again I think good lawyers find ways to make laws work for them or to work around laws and so I think that what we have here is the best we can do for that in the policies we have reviewed and because there you know sometimes people don't want to even start with things because of how how the laws are in Arizona and so they feel like there's nothing they can do but there is wiggle room and there is opportunities to change things here and I think we've shown that um I also just a I'm so happy with how everything like played out I've been on committies at the city I was the chair of the Phoenix Union Safety Committee i' had way too many people uh the committee I was city had too many people and like and also people get angry about things all the time and like none of these conversations or anybody's screaming at each other or people yelling or angry like it felt like people were listening and we were having good conversations and um it just felt like good work and actual work was getting done and the other thing about those committees that I've been on is you spent so much time and energy and at the end of the day nothing gets implemented so it's very exciting to like even though I wasn't voting on any of this stuff to be a part of it and contribute and have PE be a part of the conversations and know that these are things that will actually um be implemented and that the work's going to continue and have a direct impact on students and and our community so I'm excited to continue to have fun if you all are um as long as reys if you're watching you're okay with me coming to all these meetings over and over again so anyway um I I want to thank each and every one of you I mean you're taking time out of your day and each of you like James said has your own special experiences perspectives life experiences and also right now what you do in your work and your expertise and so you all showed up with that all the time um and and I just appreciate each and every one of you because you put a lot of effort into this and even Even Adam you know some of the time yeah Adam did extra meetings and even extra meetings on top of the meetings um with Miss abadaka so you know I appreciate Adam I know you're not here right now I know some of this was boring for you but I really appreciate you man can I throw a few comments yeah of course um first off I want to comment that um Miss gipson mlan as ex officio member was like ex officio MVP because even though she wasn't a voting member and she wasn't crafting policy she really I know she frequently says she's not an education attorney but a lot of the laws we were dealing with in these po policies were criminal statutes and she really helped the team navigate those and help them hone and focus their work so that way they could delve in and dig into the areas um I don't know that it I honestly I don't even know that we'd have this much work done if it wasn't for the assistance that that we received from her so I just I didn't want that to go uncredited because it was certainly observed um I also want to point out that you know we have a lot of different groups that get together and do things and at the end of the year we're like oh here's what got accomplished and we often forget like everything that happened in the in between period so our chair started this presentation of Mr James Diaz but what we need to remember is we also had a disruption because we lost our original chair partway into this process and Mr Diaz stepped up as as as did um well um actually it was um Allan who stepped up as our coach I mean it just felt like we all were just on top of things so um so I special it expertise was so helpful in so many things yeah we I it was AB absolutely critical because then that those considerations were captured so I just wanted to thank both of you for stepping up because I know in addition to stepping up James stepped into a new role as an assistant principal that I think was helpful to the conversation for the same person twice and he filled in for the same person yes that is true good good observation um and Allan in Allan in addition to being on this team served on one of our other committees that was working on those recommendations we talked about earlier and we'll be actually working with his co-chairs and people and all three of the Committees tomorrow night to bring that forward in alignment with these recommendations so we're trying to create that tight alignment so we don't have one group going off over here and there other groups going off over here and none of it really aligns together um and I just think I just wanted to make sure I pointed those things out because it sounds like it was smooth and to the point of how well everyone got along there were a lot of disagreements along the way I observed them so I don't want everyone to think that it was smooth sailing and there were never any disagreements but what was powerful was this team set an example of high levels of executive function in choosing how they engaged with each other over disagreements which was also great modeling for our students and and and our staff so anyway those were the few comments I wanted to throw in there thank you so much again I appreciate everybody's work and I am so excited to see the recommendations and continue the work because it is imperative and one thing that I've always said that if we're going to spe things our policies our policies should match what we're saying and I knew that that's not what was happening so thank you so much I appreciate it one more thing you remiss miss valades miss miss Hilda and Jennifer thank you so much we wouldn't have been able to do all the meetings without you so I appreciate it thank you to say one more thing yeah of course I I really want to thank the board and superintendent for taking this on because as a parent I you know my kids come home with these stories like well nothing's happening and and then you know dealing with admin and and you know there's th this is a great way to make our district more cohesive and to put everybody on the same page so I'm really happy that you invited me to be on this and you know it was real and it was fun but was it real fun it depends on how Nery you are thank you so much I appreciate you guys all right and that brings us to our next agenda item which is 13A future agenda items do we have any future agenda items Miss Michaela B start with you since you are online um not a future agenda item but just uh a heads up as you plan into June that June 25th I will be out of town at the ist conference so awesome thank you there's any major votes or discussions if we can avoid June 25th that'd be preferable also gonna be out of town on June 25th okay sorry it's okay and a number of kraton Staff will because they're also going to the same conference so I'm not going to a conference but I am having a vacation and I haven't had one in a long time so we may need to schedule an additional meeting because if if we don't have Quorum on June 25th um we may need an additional meeting to adopt the budget okay um and it may not even make a difference whether we have Quorum on the 25th because we're also somewhat dependent on the state actually passing a budget they seem to not be so focused on funding things like education and very distracted by other things they haven't even started any budget discussions so yeah and we're in what uh may now yeah so I'm I'm a little dubious about their ability to their obligation to the public okay that that sounds perfect um Miss SS or Miss Gibson McLean any future agenda items we don't have another so it's just the the 4th and the 25th are the only dates in June for meetings correct okay I will likely need to leave a little early on the 4th so if we do have big votes if we could move them to the beginning but also we probably won't have a put that out there perfect I don't have any future agenda items so hearing no other future agenda the items that brings us for 14a I move the governing board adjourn second all those in favor I I mues thank you everybody for being here have a good night thank you bye by

Crawfordsville High School and uh we'll do our normal Gathering afterwards um our next meeting will be June 13th at the administration building been a while since we've been there Wednesday May 8th is school nurse appreciation day if you have some cards and I'm re rker and I'm an the than Z rker there is no other business that I'm aware of so Communications being done pay for comments business motion all in favor how [Music] you clear

and um so we want to keep inform the committee of that of his presentation I think everybody remembers Josh wette he had uh he presented to us last meeting yes uh good luck to Josh thank you reports of the committee we see none old business we see none new business we see none table matters uh little Reggie's daycare uh are we going to address that there was uh a rate increase um you should have that in your yeah so you should have your packet I think it was on table matters was it not itable so you'd have to take it off take it off the table maners are we ready yep okay I'm sorry we have to remove I have to ask to get uh uh please did you anybody second second that's to remove it from table matters and uh we need a vote to approve the new rates you want to explain the new rates Mr so the uh rates rates were increased by about 3% so on you you'll see the rate sheet oh wait a minute yes um and much yeah it didn't go up that much but you'll see the rates on um handout that you got for 2024 2025 tuition rates for um the different uh grade levels and and based on how many days um they would be attending uh you'll see what the monthly rate is for those particular uh individuals so we just need the committee to approve the increase on the tuition rate which is still like 50% below the going rate please so what are we increasing from we don't have more data this is the only data we have those are just well those are the uh what the new rates will be that you're looking at I understand but we don't see what the actual rates are the old rates yeah so how do we know what we increasing well the old rat would be 3% less than what you're looking at there um okay so we I can we're missing you want you want a you want a a sheet showing the old rates I can have that for you next meeting we can can we table you want to table it until then that's fine we'll have to vote to table it again yeah we'll table it motion to table me uh pending missing information second M Mr Mahia yes Mr tabx M Baris yes M dler yes Mr Hayden yes Personnel considerations um we have one two three four five six seven looks like eight of them can I break them down to uh let's see three three and two sure that be all right with everybody yep we got um resignations don't see any leaves of absences I don't see any retir and none appointments Miss Melissa L Food Service secretary affected April 1st uh 2024 it's going to be a full-time position I believe Mr superintendent yes and I did ask the question um no relation to uh H Mrs L the uh superintendent secretary is that right that's correct okay thank you that's one um LPN full-time non-rep LPN provide a one-on-one nursing care to student with complex medical issues 45 to 55k per year school year 2024 25 it's a new position and there's an attached um paper on it please so just just uh there could be a possible change right now we're looking to hire one LPN for this role but we've we may have an additional student that may need one-on-one n coming in um with our new uh students coming in so I guess uh since we're voting on it I would like to have a possible option to hire two if we meet them right now we we think we're going to need two originally we only thought one but we found out this week that one of our students coming in has special needs and has a need for a one-on-one nurse as well so then we'll have two students who need a one-on-one nurse how many um nurses do we have currently we have three nurses regular nurses but these are nurses that have to be with the students uh full-time always want to so that wherever the student goes the nurse has to be with them is that what El PM means a licensed practitioner okay yeah so these are just a one to one yeah one to one nurses and they're only for the time period in which the student is with us we would be hiring them for okay okay anyone else r that justo this is a full-time position or it says full-time nonre why nonre why wouldn't to be a union position uh because these are um temporary positions so not they're not part of the contract thank you um why don't we vote on this one separately since we had questions on it please uh can we make a motion I'm going to vote on this one separately because we've had questions on it so I if I hear correctly IR ly we want to add a second person to this posting correct okay motion to approve you get a second second any more discussion all right so the record's going to show two would you call a vote please miss dler yes Mr Mahia yes Mr tbox yes M FIS yes Mr haam yes second one uh new I exemplary writer up to 10 Department of special educations new IEP incentive required uh per local 1707 up to but not exceeding $5,000 May 15th 24th November 1 24 this is a new position see the attached flyer any questions on that or can I keep going M dson um so I tried to make it up but I I'm not sure what the IP IEP needs but that IEP is an individual education plan for special ed students so it's uh um they have a because the um their regulation changes in um how an exemplary writeup should look like the department is being proactive in developing um templates for uh for different issues of IEP or student needs whatever the different needs that might arise they're doing some uh templates writing up some templates that staff can utilize when making recommendations for IEP so that's what they'll be developing those I those uh templates so what the up to 10 means what is that up to 10 at 10 up to 10 staff members would be um working on this so we need up to 10 people to to do the writing yeah because total of 5,000 yeah not to exceed five uh the stiens when you add all up all the stiens it won't exceed $5,000 so um that would tell me that you're looking at about $500 a person to write up these so the 10 so what I'm so okay just let me I just need to understand take your time yeah I am take your time so this is a writer that needs to write a new a a imple a new plan for an implement ation that is now required for a special education correct yep to write that plan we need so are you saying that we need about 10 people to write that plan it's one person that's going to write this new I'm that's can you clarify that for me please yeah no it's going to be more than one write up different depending on what the issues are they're writing up many different kinds of plans to address whatever the specific issue is that the student may need an IEP for so the up up to 10 people or yes PL up to 10 people okay I'm still confused take your time I'm I'm not sure if they're going to write 20 plans or five plans I'm not sure all I know is the director of um special ed is asking to hire 10 people to work on this project which is to write up uh plans template plans that can be utilized in the future that meet the standards and the requirements of the department Ed when we're writing up new IEP plans for particular issues that kids have so these people that are going to do this are they going to it's do we need all these people because they're going to work with individuals and they're going to Rite they're going to um they're going to each I'm not leading this initiative so I'm not sure specifically on the work maybe Brendon knows more about the work itself yes so um under special ed there are 13 um different disability category so with the new IEP there are significant changes so what they're looking to do it's almost like writing curriculum in a way so they're um having these 10 different people create an Exemplar for each one of those disability categories what it would look like what would be included um and of course they modify it for every student but there should be sort of a basic um overall format and template so that's why they have I think 10 people working for there would be at least 13 of these different types of plans depending on the disability so um I think that missing information because okay this says up to $5,000 um so what do that means it position is a stien it's what what is it what are they getting paid yeah and it's it's like they get paid well they get paid the contract rate so whatever the hourly rate is for their work so but but that won't exceed so many it won't exceed over um 50 yeah it won't exceed probably 100 hours because I think they get $50 an hour so the work should not between so if 10 people work 10 hours each then that's your $5,000 so but um you might have seven people work 15 hours depending on who signs up to do the work but regardless the work will won't exceed $5,000 so we won't spend more than $5,000 in getting this initiative done okay but you know that I mean how you try I guess well they spe they'll sign in there's a protocols and procedures we use when students I mean when teachers do this kind of work they have to sign in and they work here at the school and then they sign out when they're done they don't do the work from home they do the work from in school and it's after hours they do the work after hours not during the school day yeah be after hours yep we had stud one one second please still feel like I need more information all right can we ask a couple other questions we'll come back here Mr M you were next so is this going to be an internal posting or is this external this is an internal posting We would expect our special ed teachers to work on this project okay thank you m first you got to kick it I'm just wondering what did we use before um before yeah when we've had special ed ed students with certain disabilities are these new disabilities or new initiatives so um the state has changed the IEP so it's you know I can actually share a present Kate Burnham who's the special ed director she's done a bunch of trainings and shared this information with staff um so there are significant changes to the IEP to what needs to be included the process um things like you know the student Vision um and I guess there are different parts of the IEP that have to be completed depending on the disability so from what I understand there are significant changes to the document itself so I'm happy to share um or ask Kate barnham to share the her presentation that goes in um through and explains all of the changes to the IEP yeah I mean I'm I'm obviously in favor of it I'm just trying to get clarification um but I I you know I mean it seems like it's making somebody's work easier I'm not sure who because if these templates are all in place now we're just going to go and check things off and maybe write a couple of different things well but I think what it does is it ensures that we meet the requirements of the department Ed when we write these IEPs that we don't you know we have to meet the requirements by the changes on based on the regulations and this just ensures that we do that it's not a hit or miss it's like these are the requirements and they are much more complicated and they need to make sure and we need to make sure they're all correct in order to uh meet the letter of the law so that why it's important that we develop these so that the quality is uh at the highest level we can share we can share the documents that Brenda has we can we'll email you those documents so you'll have more information that gives you some clarity on what it is that work really going to look like um can I make suggestion um special education is very important I understand that if we have to write um a step by step uh process based on the 13 um disability categories I understand that what the part that I understand is that we already know we need you know how many people and what are they doing and more so now we know that they working of power we know that um in um that it should be no more than $5,000 but H how that how that whole thing is not it's not that's whole thing was not clear so I'm I'm not against the whole situation like we need this we need to make sure that if if um now we need to um we need to create this plan because Qui we need to do so um but it's not clear on the yeah we need up to 10 people and this is how much do we know for sure it's it that's what we me and what are the specific that they need to be doing I mean this says that they need to work with the with the um with the head of um um special education person um but doesn't it doesn't show much I mean I can come and approve this but would you be more comfortable if we ask the special education director to come and and discuss these questions and that's fine I mean again uh we need to post this I suppose like everything we need to post everything immediately and things like that I just I just want to say one second please I agree with zoa that it would be helpful to I think the district committee and to payroll as well if a position pays up to $5,000 we need to know how it's being paid so if this job description said $50 an hour for up to 10 positions we would know how it's being paid and how many people are being paid Mr to box I'm sorry you done Mr tobox yeah is is there a timeline to when this has to be completed as far as the training and new work being done I'm not sure when they work it's when they expect to start the pro if it's going to be a summer project or a more information I would assume it's going to have to be in place for next school year and the students are here and are coming back into the school should we get the special education directed down here that will wonderful let's see so reporting to the director of special education or her designate the new IEP exemp writers rol to work on a step-by-step implementation of the new IEP through in-person and potentially virtual collaboration new IEP exemplary writers will create a model of new IEPs based on at least one of the 13 identified disabilities and categories um so they post the performance is to review the models of the new IEPs as provided by the department of Elementary and secondary education review related training materials as provided by the Department of Education and great laoren technical school participate in an in-person training and professional development relative to the position objectively create an Exemplar of the new IEP to be used by staff members at gr lawen technical school based on disability categories that is of high occurrence within the district this will include an IEP for initial evaluation on annual review and re-evaluation collaborates with the colleagues in person to develop exemplary IEPs this position will include in-person collaboration with potential for virtual collaboration uh as time times as well that job description should be in your packets in the presentation that Kate bernham put together um and the last slide it has links to a lot of different documents that are helpful too in explaining the work and and why it's changed so there's a new uh blank template there are example EPS um and links to a resource center so I think the presentation would provide a lot of clarity on why the work is needed so anything else uh we just need to understand no um I'm still need um I need the posting to be more clear of who's who are we hiring for that and what they going to get paid I don't think a committee has been put together yet well no in terms of no one's been hired yet that I'm aware of until this P this pulsing hasn't gone out so there's nobody hires we got to post it in order to get names we have to get more information post it first actually need to hire and what they're going to P well I can get I can get you more I can get you that information I don't think you need the director of special ed to give you that I mean I can get that information for her the what she would present to you is what she wrote here in terms of the information in terms of how many people she I would say she expects to hire 10 people because that's what's listed here 10 people and we yeah up to you know I mean it could be less but the contract rate per 1707 which is $50 an hour that's the rate so they would get paid $50 an hour uh so she hires 10 people um they could work in total of 10 hours each and we would reach the $5,000 but they're getting training and they're doing some writing so first they have to get trained so they're going to get paid to get the training that'll count towards their hours and once they finish training then they know how to write uh the way that it needs to be written uh that meets the standards for the Department of Education then they'll do the writing so all of that should take about 10 hours per person I would assume based some what I'm reading so that would come to $5,000 please is there a reason why the dates are May 15th to November first the only thing I can say to that is that uh it probably will depend on what the needs are that come in in the beginning of the school year in terms of IEP you know they'll Target those they'll Target what the needs are of those kids coming in uh in September in terms of what the what those new IEPs have to look like so we won't know all of it until September when all the students arrive that's fair yeah anything further can we get a motion on this motion I mean I'm going to vote on this separately okay can we get a motion to vote on this as it stands is that what you saying as it as it is I'm asking for a motion no motion pass do we want any Clarity on the salary I mean you want to be more specific and and say $50 an hour no we got to go by contract figure well that's what the contract says local 1707 has a contract they have a figure even if there's only two people amarie they still have to put the hours in to make the 5,000 if they don't put the hours in it's going to be under that If you hired one person they work 100 hours they get $5,000 if they put the hours in somebody's going to sign the time sheet okay all right I make a motion make a motion I have a second Mr the top box second call the V please any other discussions first anybody said everything Mr Mahia so we've been getting a lot of job postings related to the 1707 contract but I mean I know the the contract was was uh agreed on before I came along but can we get a copy of that contract so that we right online or I can give you one yeah it's right on our website okay the clerical contract everybody cafeteria it's all on our website it's public knowledge but if You' like I can get you a copy yeah a physical copy please okay thank you thank you would anyone else like a hard copy of the teacher contract we can or all the contracts we'll do we'll make enough copies for everybody we'll make a copy for everybody for the next meeting thank you y any further discussion Mr laox yes Miss Ferris yes Miss dla M Mr Mahia yes Mr Hayden yes moving on reading specialist uh no we missed one Co-op oh I'm sorry Co-op education program liaison uh to support the development management of the Cooperative education program by providing clerical and offer support per contract this is a new position C the attached I get a recommendation this um just so that you're aware when it says per contract the this is a clerical position so uh the pay is based on the clerical contract no clerical no this one's a clerical I believe should be an in-house person or is this yeah the way I understand this this is uh someone to help out the co-op director who is uh thankfully overwhelmed putting students out yeah because am I right Mr yeah so because we have so many students out this year at one point we had almost 285 students out on Co-op and uh the regulations requires a co-op director to go out of the building and do uh site visits to check the safety of the sites in which students are working and also to communicate and see how the students are doing out there so when that when the co-op director's out there we need someone to be in the building to help with the paperwork and because there other students that may be filling out paperwork and applying this person will also go out to visit different companies to try to get additional employers to hire our students so she well it's a lady in this I mean um it whoever does it whether it's a lady or a guy um would be um out there doing uh recruitment of uh job opportunities as well recommendation I'm going to motion to approve I have a question um you used um Mr Lao you used to bring um reports um that would show us students that are in the co-op program can you can you start doing that again sure I'll bring you one uh next meeting I'll I'll update you where we're at yeah I have a second discussion question for you Mr Lavoy how will this be funded out of the operational budget under operational budget yeah can call it please any further discussion I guess I'm going to do them all separate Mr Mahia yes Mr tbox yes Miss Farris yes Miss dler yes Mr Hayden yes moving on reading specialist looking for two reading Specialists well we're not sure we need two but it's possible we will we're still trying to uh finish up the scheduling there's a chance we may only need one we're trying to do it with one but in case we have to go beyond the one I did put two down here um because once we finish the schedule we'll know better what the need is uh it looked like we may be able to get away with one but we're not positive yet so we're looking for a reading specialist uh it's a new position uh which uh the job description is a is attached Mr Mayor so it says two here but this is per 1707 contract yep so on the contract it says two specialist right yeah it's two they're basically in the teachers Contra it's in the teachers contract yeah we putting two here because there's a possibility we're going to need to but we're trying to build the schedule in a way we could try to get away with one but right now it looks like we're probably going to need to but we're trying to see if we can adapt a um schedule a little bit so we can not have to hire two and only do one but because it's so late in the year it would be June before I come back and we really need to get this posted if we're going to find somebody it's a late it's late in the year to find somebody that has reading Specialists are very difficult to find there's a real shortage of them Y what I'm asking is is what does it say in the contract is it two reading Specialists or is it one no it's neither it's just it's just a teacher position okay yeah right thank you and it's a new position and it's a new teacher position basically we haven't had it but the job description of what that person teaches and um she this particular person I say she most of them are women but it could be a male that applies for this um uh will be working on working with students who have uh uh reading who who come in with low literacy skills and so we've uh we'll do a a special reading program and have uh support programs for students who have who come in with low reading ability I we did have a specialist before yeah reading a specialist so we we haven't had one in a long time no we haven't had one in 10 years yep Mr M you all set thank anything else who service no okay can I get a a motion motion to approve second yeah we're approving two what happens up to two can we say up to two Mr Lavoy if you're not sure yes can you write that notes two two we had a second can we get a any more discussion can we call the vote Mr Mahia yes Mr toox yes M Farris yes M TLA yes Mr Hayden yes instructural uh coach from math pral 1707 this is also a new position uh City attached do you want to say anything on that Mr just um because we're um we don't we have don't have a math coach right now but because we're putting more emphasis on uh the need to improve the quality of um both instruction and some professional development around a math uh initiative uh we're looking for a math coach that can work closely with the administrative team and uh the teachers to support instruction curriculum and learning around math uh we don't we've never had a math coach we think that'll help improve the we're finding our performance uh we want to try to increase improve the uh performance of our students and this is just another one of those uh support systems that we think will make a difference in working with teachers to uh help them improve their both curriculum and quality of instruction can I get a motion on the math coach to appr second any further discussion please so we have all this positions local 7 single 7 contract we need to have people to help and like you just explain the coach math so that um we can have better um coaching for the students are if can we have teachers that have this need to come and you know give us a presentation and show tell us what they need so that we can understand all these new positions that they are that are needed from because this is loc they are I suppose that these are needed to help this is the teachers contract 1707 yes yes so like we have all the people come and give us information presentation we have that um well I would say this that an instructional coach a math instructional coach like other coaches fall under the teacher contract so depending on their in terms of their salary they'll be placed on the salary grid based on their years of uh experience and their educational credentials uh will'll determine what their salary would be just as it would be for a teacher so we don't know until we hire somebody what their salary will actually be we just know that they're they they'll fall under the teacher contract yeah I'm not questioning this so I'm not questioning the salary what I'm so what I want to understand is all we adding all these position and okay we are here um we don't know what these people based on three you know few sentences we actually don't know what these people are actually doing when we actually hire them so I need to so we want to just put one and two together is what I'm looking for you guys understand what I'm saying yeah yeah okay thank you I can I piggy back on that I I think I don't know if this is what you're asking me please thank you I don't know if I'm going to help you or hurt you but I'm interested too uh who who do all these people answer to who holds people accountable how do we know that it's a successful program I'm looking look I'll approve anything here to help kid that's what I'm here for I'll approve anything and everything but I need to know is it working who's watching who's holding people accountable who's holding those people accountable I mean we have a lot of people running around but I don't see I mean I don't know maybe I should spend a couple of days in here if I'm invited and to see if people are being held accountable or do or are we just throwing money and titles at people and we're not seeing progress and that's what I'm here for I want to see progress I don't want to to see everybody getting a new title a new paycheck I want to see progress and I want to see it in the students and I don't know if that has anything to do with you may I please you do yeah um yeah exactly we are approving all this and we adding new positions and we but what are they what what are the results of these new people coming in here and getting and getting paid to do what we are asking them to do we that's the part we're not see yes thank you um Miss par please I'll just respond a little bit to that so when you let's take the instructional coach for math that instructional coach is considered at the teacher level working with teachers and that person would we will report to the math uh Vice uh the assistant principal uh uh math under math that will be their direct supervisor and so the plan and how and where that specialist will or that instructional culture work will be dependent on uh through evaluations and observations and data as to who that coach will work with in terms of specific personnel and so in terms of determining the success or no success would be in looking at a lot of data which would include the the uh evaluation of teachers and ultimately the performance of students so we would look at the performance of our students both in terms of our uh our local assessments as well as state assessments so we would expect if we providing all this support that we would look at the state data to see are we improving in our math course and if we're improving in our math scores that's a data point that says that the strategies and the methods we're using to try to improve students um learning and ability and skills and uh performance overall should be reflected in those things but also in we do uh uh our own assessment as well which we have the students Tak in the beginning of the year so if we look at the ninth grade assessment then look at the 10th grade assessment we would expect to see Improvement in those assessments that tells us yeah our strategies are working our strategies are not but it also tells us when we look at observations of teachers if I looked at five Math teachers this year and I looked at five those same five the next year there are recommendations in the evaluation that's that make recommendations to teachers of what they need to work on or where the gaps may be that having a coach we should be able to see in the next evaluation that those gaps have have been uh filled and that the teachers are performing at a better level uh is is one is one of those indicators to ident ify that there is in fact Improvement happen happening um so those are kind of the indicators that we happy to share with you each year so you have a sense of how well we're performing yeah I would love I would love I would love to see that I would love to look I don't need nitty-gritty I don't need any I need to see Improvement there's an awful lot of money being spent a lot of a lot of and and honestly I don't care if we employ a whole Community put one adult with each kid I don't care I want to see them succeed but I don't I'm not seeing that and I'm not what I'm not seeing is your answer is exactly what I expected you to say and that's and and yes but who actually is following through just let me ask ask you this how many times is a teacher being evaluated based on the contract they're evaluating it depends on if they're a new teacher if they're on an impr be once a year no they observations are more than once a year observations have there's a observation that the teacher knows they're coming and when that happens there's a pre-conference there anation in postc confence then there's another uh observation uh that teacher doesn't know the obser uh the uh supervisor coming to do an evaluation so that's another observation that happen but that's only part of it there's also data that's collected on the curriculum there's data collected on looking at student work there's data collected on looking at student grades and there uh so looking at student work tells us if the teacher is giving the students feedback what kind of feedback they're giving that's all part of the evaluation system now can the the the work of evaluation we continue to look at and try to improve and I believe you know this year we have um we've been doing a lot of work particularly in the last month couple of month um you know looking at how we can improve the work of both uh uh of uh teachers administrators upper Administration all of us to say how are we going to get do a better job and we're we have a focus next year across the board improving expect upping expectations for for at every level including students teachers administrators and at my level and it starts at my level and Brenda's level holding the people below us accountable and so that's a process that we'll be starting with our summer Retreat which we've hired a couple outstanding Consultants who are going to be working with us on this to help us get to a point we believe we need to get to so the work will look differently the schedule's much different than it's been in the last 10 years and those those the schedule itself is uh holding everybody more econ to meet higher standards and the kids will be um teaching and learning time will be increased from this past year for the last three years the amount of time students the teachers were in front of students were is going to increase students on tasks is going to increase uh this upcoming year so all of those things are things that we know we got to work on and we will be working on certainly honestly sounds very perison I I mean I'm not going to lie sounds very promising I just you know I listen I'm not I'm not a a dinosaur I haven't been gone that long and I still hear people not being evaluated for two years that's who's watching the person that's supposed to be evaluated yeah so um that's what I'm looking at people making big salaries we watching what where you know I'm all about giving people money I'm all about it education is a hard job but honestly you just can't come here and look pretty I I want to see results yeah so that's it and I know that you don't have to answer me anymore it's it's part part of what I would say is this if people from within the building are reporting things to you you don't always know if they're true if you want to know truth if you want to know the truth come and meet with me that's if you want to know the truth so uh you can't always listen I'm not saying people are not telling you the truth but the fact of the matter is I work for you and my job is to make sure you get the right information and I'll make sure you get that I'll second yes oh look sounds good um um you know if we look at evaluations and how the kids are doing and all that but all I'm asking that as simple than that just an add up to everything that we approving here to make sure or at least to un to to uh understand that what we paying people it's what it is we are we as a committee are not in the school we don't know the dayto DAT even you mentioned that earlier um on on the subjects we don't know day to day to day on how things happen here um and we sure we are improving in many things but again we are approving a lot of positions that we leave and we don't know what's going on with these people so like you mentioned already this um in instructional coach math is going to report to the math principle so all I'm asking is can after the fact the principal of math come and give us a presentation of how things are going with hiring these people that's all I'm ask and that should not take away everything else and all the trend and all the information that we get from you which um you know it's to keep us informed just looking to make sure can I ask question oh sure yeah um so I I understand what you're saying how all these pieces tied together so um as Miss Ferris had mentioned years ago right they had reading interventionists um I don't know how many years ago exactly that went away um and all of the teachers were supposed to be teaching you know reading and literacy in the core classes and we know that now you know and I don't know what the numbers were like 10 years ago but a lot of students who come in are below grade level in Reading in literacy and math so and I I think it might be helpful to hear from uh Mr Mr wette who is here for the student Opportunity Act who's the mtss coordinator so what we've been working towards and really building a foundation is what's called mtss and I wasn't coming today prepared to talk about about that so I probably wouldn't do it justice but basically we're looking at our whole system and structure so all of the changes that have been made over the past couple of years with our schedule significant changes that was all to meet the needs of our students within mtss so there's um tiered supports so some students are fine with you know tier one um curriculum I think um Josh talked about um adopting highquality instructional materials as a strategy to help all students um so that's just one part of mtss but once uh we're also trying to be more data informed making decisions based on data so for example on this past Saturday our incoming freshmen we gave them the star assessment we give our current students the star assessment to determine what what their levels are but currently we don't have in place all of those extra supports that we really need so once you ident identify those students and what the need is they have to have a place to go that's beyond that tier one instruction so that's where your literacy coach comes in your math coach um all of those other um support staff who are helping to work with those students so some it might be a class you know considered like a tier 2 class with 10 to 15 students other students may need something much smaller called high dosage tutoring so that's all part of that mtss system and I think that's kind of what you were um sort of alluding to and how it all ties together so it really there is a plan and I know you're getting these things um you know at different times but it it really there is a very coordinated plan and that is so you're explaining ahead of you know what all this mean and then how can can we see it afterwards MH and it's simple as somebody come and say okay why did you said and this is where we are yeah now that these people are working with us right that that's that's not difficult right yeah so are you on so I just want to U say that we're happy to provide you any information you want and you know up front you know where our stand you tell me what you want we'll make sure we get you that information to yeah and uh no I I understand that uh but I do want to say this because um I don't know what the perception is but I do believe our school culture is amazing I think we have really good teachers uh like I'm not going to sit here and CRI ize my educational staff we have terrific people who are working hard day in and day out is everybody doing the best they can maybe not but that's no different anywhere right but the highest majority of our teachers are doing a great job are outstanding working with you know some of the diff huge challenges that come before them in terms of where students coming to them you said that that makes it even easier they'll come here they'll prepare they're going to tell us exactly what we want to hear and everybody's happy yeah we yeah and we'll continue to do everything in our power to give the kids the best opportunity to succeed and I think most people come here with that in mind I really do and we hold every and have we had a little bit of a breakdown in our process the last couple years I think yeah maybe we have but we've had a lot thrown at us over the last couple of years too in terms of all that we've dealt with everything from mental health issues to per low performance and the mental health issues alone are astronomical from where they were you know 5 years ago before covid so you know and teachers are dealing with that in the in the classroom and just the cell phone issues alone are it's hard to imagine the challenges but now that we've got a plan in place it's working not 100% the way we want but it's a huge improvement from the past we still have some work on trying to even improve that standard that we have with regards to cell phones alone so anyways I'm not make an excuse for anything we are here to try to do the best we can for kids and I believe our whole staff falls under that category okay before I call for the vote we have the second before I call for the vote I have a a question uh actually the business office Melissa how are we paying for all these new positions if none of these are in the 24-25 budget where's this money coming from so um they did remove some positions which again it would probably be helpful to have um a listing of positions that were put in for the 25 budget but then have been replaced with these new positions um but John did stop in my office the other day and did um he did note some of them please we've made some changes in terms of some of these have already been in the budget okay and then some we've added some like the I think um the reading Specialists no they were in one of them was in the budget I believe we had a we had an English position yeah so the ones that aren't weren't in the budget we're not hiring some other positions that were in the budget like we had an English another English teacher another math teacher another so we're not hiring those extra teachers because we don't need them because we've made some changes in the schedule so those salaries were able to uh use them towards like some of the other new positions that we have here so the B the budget will still be balanced and we'll we reconcile like I work with Melissa to say well is there is there money or do I have to do I have to eliminate something or what do we have to do we're trying to put the priority on what the educational needs are of the students and if I had to cut other things to make sure we had we're meeting the support and the needs of the kids I will cut other things if I have to you know we'll buy less shovels we'll do whatever it takes to make sure the kids have the support systems they need to suc succeed that's our priority what happens in the classroom and the needs of the educational needs of for the kids is the number one priority and yeah we have made some changes from what we expected in October because we've done some data work and we' found that we need some other kinds of positions we didn't have but then there are other positions we don't need so we will reconcile the budget to make sure it's balanced in the end will be balanced and then we'll we can give you a report in June of what we eliminated and what we added so you'll have some clarity on that yes that report would be um welcome because I got we got to keep in mind that if we can't afford this we're going to end up doing layoffs and we don't want to do that so if this balance is fine Melissa you can give us a sheet on how it went I mean I don't mind going in the hole a little bit but I don't want to have to uh I'm all for the kids too but I want to be able to pay these people well I can say this Tom Melissa is the best Finance director I ever worked with we will not go on the good I will hold you to that Mr ly that's the absolute truth thank you all right can we call this vote I'm glad we're doing this one at a time because instructional coach M Miss TSLA Mr Mahia yes Mr toox yes Miss Farris yes Mr hayam yes moving on summer reading uh faculty staff PLC which is professional Learning Community for 2425 school year up to seven people yes $500 stipend equal Grant funded uh Equity Equity Grant funded new position facilitator needs to develop resources plan discussion sessions and coordinate plc for staff summer reading groups the facilitator will meet with PLC team to develop summer programming maintain attendance for participants pdps and help coordinate schoolwide discussion uh session on opening PD in August the opening PD I believe we have two or three days in the beginning of the year is just for the teachers correct three days three days y can I get a motion on that second discussion see none Miss Ferris yes Miss dler yes Mr Mahia yes Mr toox yes Mr Hayden yes Early College Planning team facilitator one meeting for June 1st to December 31st 24 Grant funded finally $5,000 new position details the Early College Planning team facilitator will guide the team through the planning process ensuring alignment with Grant goals accumulating in an application of Early College designation through the mde duties for this role include leading team team members uh leading team meetings developing action plans fostering collaberation among team members developing and analyzing stakeholder surveys and overseeing the process of meeting Grant requirements motion to approve second AG [Applause] discussion Mr toox oh yes Miss Ferris yes Miss dler yes Mr Mahia yes Mr Hayden yes Early College Planning team up to 8 June 1st 24 to December 31st 24 Grant funded hourly rate by contract new position uh details Early College Planning team members will participate in the planning process in preparation for application of Early College designation through the mass deese responsibilities include reviewing guiding principles conducting High School visits for program assessment participating in focus groups to gather feedback collaborating and planning meetings and assisting in the development and Analysis of surveys additional responsibilities may include reviewing and updating myap and curriculum development uh mycap is uh strategies for students I think Mr Lavoy might have a myap the uh um I'll let Brenda tell you more myap it stands for my career and academic plan it replaces the old career plan thank you motion second Mr Mahia any discussion ni Mr toox uh yes M Farris yes M dla yes Mr Mahia yes Mr Hayden yes future agenda items I don't think we had any No Agenda items uh we have a need for executive session we going to execu session did I do read one thing please oh I'm sorry no no no it's okay it's okay um if you get the Tribune or if you don't whatever this was in Monday's paper and we always talk about the students here at the school if good The Good the Bad and the Ugly sometimes this was in the sports page and um whether it was the coach that prompted the article I don't know but uh there's a senior in in the school named Steven Carrol and um when he was a junior the headlines reads after quitting JV a year ago Carol has made a bigger hit so he plays baseball he says all Stephen Caroll has ever wanted to do was play varsity baseball at Great Lawrence now this was last year when he was a junior my grades went down I was acting out I was making some poor decisions he admitted I was upset about not making the team and I it really let me I really had to get a hold of myself I ended up quitting the JV team and it goes on and on but I'm going to read just different parts about a month ago this is before the season started this year tryouts were being held at Great Lawrence and he's a Lawrence resident um Carol has and and he went to the coach step seir and he asked coach seir for him to have another opportunity to try to make the team his senior year Carol has since worked hard to get his grades back up in class and on the baseball field he leading the reggies with a 421 batting average he asked me for a second chance and I and and I said absolutely said Mr seir that's how we learn about how we build character there's a lot more in the article however at the end it says not only has he turned his high school baseball career but more importantly Stephen Carroll has turned his life around after graduating next month he plans to take EMT classes eventually be a firefighter and to save people's lives so I mean here's some good stuff coming from this school from Steven Seer I think is a math or English whatever he is giving this kid an opportunity and that was in the paper so here we are glad to hear that very good thank you Billy yep I'm sorry uh can we get a second to go into executive session before we break please I told you we'd get back to the student rep I don't see a student rep but I asked the assistant superintendent if she just do a quick recap on what we had for the students sure so Morin is uh unable to make it tonight I think she's at her Co-op job and um Jason unfortunately had a situation come up he sent me an email and apologized uh to the committee um so really quickly um so right now Morin and Jason are um trying to recruit a new member for the committee to a student rep uh as Moran will be graduating um so they set up tables during the lunches to provide information to students um sent out some flyers they um created some great Flyers to to put around the school um we have over 30 students who are interested so I believe the um the goal is to have two rep two additional reps in addition to Jason who's just a sophomore this year um to try to help out to to share the workload I know it can be a lot at some at points um putting this together so um they do a great job and hopefully by the June meeting we'll have another rep uh or two more reps to replace Morin um April 9th was the National Honor Society induction ceremony I believe some members of the committee attended that event uh 27 sophomores were inducted as well as 22 Juniors and um of course a high standard to make it into the NHS including a 3.5 GPA and a 95% attendance rate so that was a great ceremony um this year I think was uh Mike saier and Andrea papadinis their first year as the advisers and they did a great job with that event April was poetry month um so the library um hosted a number of activities to celebrate po uh poetry month that was a lot of fun for the students I think they had a poetry slam um event so that was um well attended and the students really enjoyed that um we heard about skills USA so we had 36 students who attended the state competition in malor uh accompanied by advisers um Christine Smith and Mike wette from Autotech um I know there were a number of other chaperon as well as uh as well of some as well as staff members who participate as um judges and they have a number of different roles um so that's great and we had two silver medal winners uh Olivia bagat for extemporaneous speaking and yulani Perez for welding sculpture and then our Gold Medal winner frenchel Pria um also for welding sculpture so the two uh metal fabrication students will be going to the Nationals in Georgia at the end of June yeah our day of silence for the GSA was held on April 26 um so that was a a really great event that was led by our GSA advisor Rebecca Reyes so um staff and students in the morning were able to pick up a sticker either saying that they were going to be um silent all day or a vocal supporter so there were different stickers for that and for students and staff who uh chose to remain silent um they went into the pack during the Wind Block um as a group to sort of formally break the silence which is kind of a really nice um and really powerful moment and then you know talked about the event in the day and and what that was like so um Mr Rees does a great job um with the GSA and um you know participating in so many different events I know there are a couple of events this month they took a group of student students to a prom um with a bunch of other students from different high schools in the regional GSA um and they'll be going to a pride parade in Boston um on May 18th so the guidance Department hosted uh their annual job fair on Tuesday April 30th that was led by school counselor Ellen Mahoney and that was really a great event um I think we may have had to turn some employers away this year um so in addition to local employers some are Co-op employers some are new um companies that we have haven't worked with yet in that capacity and we also had Representatives um from the different um military branches so that was open to seniors and um Susan almano also invited students from the after dark program um to attend that event so that was that was great to see them there uh inter Club Car Wash fundraiser was also held this past Saturday during accepted students day that's led by um Chris Seer who I think is um who Mr tarbo was referencing in that article and um this year they raised a record $1,200 that will be donated to St an's Home in Methuen so that's a great um community service event and there was a flip-flop sale for the class of 2026 I believe that was spearheaded by uh Miss Martha Carrasco um are they still available I thought they were running out so I have a pair myself for $15 I believe you can order them on the school website um again we talked about accepted students day this past Saturday 426 students attended that the um pack was full of families um so there was a parent presentation we had different members of the school staff present to the parents to talk about everything from academics from you know CTE exploratory school health services um somebody from the safe office uh bill vogle um who I think was voted speaker at the event talked about the uniform policy the cell phone policy vaping um so it was really um informative very informative for the parents um there was an Athletics and activities fair in the gym um in the cafeteria we had a book sale so the summer reading I know that just talked about a posting and approved a posting summer reading is a huge um schoolwide event um they I I guess I don't want to quote how much money was made but they sold a ton of books as well as the school store was pretty much cleaned out um so that was great and then also this year um in the library we supported families with our online enrollment in the past our enrollment was all through you know paper through the mail this year it's it's online and it's through Aspen which is our student information system there were some glitches this year in rolling it out some fam families had a difficult time especially with the mobile app so um staff members from the admissions and guidance Department were there to help with that on online enrollment process uh Spring Dance is Friday May 10th from 6:00 to 10: p.m.

at St IRAs Church in Cyprus and moving forward um offering prayers and um condolences to the families again [Music] and Anna Leaves a legacy um that she knows some about and and um you know she may never know all of the the impact that she had on on all of us but she's here with us now and she will always be with us thank you Danielle will you leave just leave lead us in the Pledge of Allegiance please stand put your right hands over your heart ready begin flag United States Kaizen means continuous Improvement for those unfamiliar with the word it is a compound of two Japanese words that translate as good change or Improvement I say Kaizen because many of us are nearing a time and place in our lives that will ultimately differ from what we are familiar with with graduation being weeks away and the thoughts of college trade school work or the military starting to settle in it is essential to note that there is no correct path only the path one makes for oneself and in creating that path one can only progress change is not linear or meant to go in Only One Direction so as we embark on this new Journey soon remember growth comes from change let's take a moment to see change not as a threat but as an opportunity to become a better you thank you Daniela and now we will hear um the Clos session report from the clerk of the board M Guerrero thank you uh 4.1 no reportable action taking regarding Public Employee performance evaluation superintendent 4.2 the Board of Trustees by a vote of 40 approved the settlement agreement in Consolidated oah case number 0427 and 0497 resolving all issues in dispute by providing an independent educational evaluation compensatory services and other reimbursements 4 9 no reportable action taken regarding negotiations 4.4 no reportable action taken regarding Personnel 4.5 the Board of Trustees by a vote of 40 rescinded the non- reelection of employee hr-2 23-24 D60 for the next school year thank you thank you all right um item 6.1 the student representative to the Board of Trustees on behalf of the board of trust es we would like to thank Daniela Ruiz for her service as student representative to the board during our 23 24 year [Applause] danela thank you for your service it's not been easy up here this year we appreciate you being here and all of your service would you like to say a few words just other than like being up here has really been truly a life life changing experience and I wouldn't give this experience you know I wouldn't give it away for anything else it's been amazing being up here and I've learned so much and it's definitely knowledge that I'm going to be taking with me for Wherever I Go probably for the rest of my life so thank you thank you and to also point out uh this isn't the only place that Daniela has been for this year you served on other committees and other capacities throughout the year um on a lot of our our service boards so we really appreciate that as well as our ambassador sitting in the audience so so the board of trustee honors also our student ambassadors and um in their contributions during the 2324 year the the ambassadors serve as official spokespersons for all district students at special ceremonies events and functions and the student Le leaders are also deeply embedded in the district's governance structure and actively provide the students voice whenever possible so Daniela are you um are you leading this and um bringing up our students your good evening everyone my name is Ron hosi I'm one of the co-advisors along with Hilda Vasquez and Jennifer Brown and um I just really want to take this opportunity to also acknowledge uh miss piery this was one of the final groups that She interviewed and selected and I think she did a fine job and helping us she was always there for us at all of our interview um the interview process and the other thing I want to acknowledge was when the ambassador program started out in 2009 we only had five ambassadors and because of Mrs piery she insisted that we have representation from all of our school sites so that's why you see 12 ambassadors and a student rep sitting on the dis but I also want to um congratulate um these students but also acknowledge we have uh a student ambassador from Hope School from CVA and one from Gilbert who couldn't join us tonight so uh right now the ambassadors are going to introduce themselves and kind of just share something they got from the program and we acknowledge and want to thank you for supporting the ambassador program and valuing uh the youth voice as one of the tenants of our district so without further Ado we're we'll start with again we'll start with Madison okay good evening everyone my name is Madison Romo I am Anaheim high school student ambassador for the 2023 2024 school year and high highlight that I had this school year um a personal highlight would be networking and getting to meet the entire board and getting to meet all of you um and an academic uh highlight that I had was being able to give back to my community um Anaheim is predominately Latino and as a first gen Latina woman or young lady um it was really important for me to be able to um give back to my community and as I continue my path bringing them with me not just leaving leaving um my family behind but um raising everyone with me as well so thank you everyone for everything you had you've done for Anaheim for me and for all the students student ambassadors here so thank [Applause] you um good evening my name is Elana Garcia and I am the current and um past student ambassador for CVA um something I learned this school year was basically just collabor operation and Leadership with my staff and my principal and all the other students and it was a joy being able to represent them at any School site event and I look forward to continuing my next year in the [Applause] ambassadorship sorry uh good evening everyone my name is Adam Lee and I'm the current student ambassador or student past ambassador from Cyprus High School school um my biggest highlight from this year would just be growing closer to the community and getting more in depth within ahsd as growing up I wasn't uh blessed with the opportunity to uh witness all these things at ahsd since I came from the Lo Alamitos uifi District but yeah my past year here I've truly felt welcomed by everyone here and all of you and it's truly been a blessing to be able to experience all of this and I definitely would not give this up for anything so once again thank you so much for your hospitality [Applause] my name is jasine CCO from H School um many [Applause] people hello everyone my name is James Castillo and I am the student ambassador of catella high school I am extremely grateful for this opportunity that has been given upon me for the student ambassador role this year it has been generally a great experience that I have loved loved to work with so many people this year including at catella high school as well as at the district office it's been a one-of-a-kind experience and I would highly recommend anyone to join the role because of all the wonderful opportunities you get during and after thank you very [Applause] much hello hello everyone my name is navine with I'm the student ambassador of Kennedy High School and one one of my biggest highlights was um being able to work with Mr with Mr Bautista and um him allowing me to work on some film films together um through that process I was able to go to so many different schools and it really cool because that was the first time when I realized like other students exist it's not just Kennedy um so yeah that was it was an amazing experience thank you to board thank you to Mr ooshi for giving me the opportunity to do this um and uh just to share I'm planning on going to UCSD for aerospace engineering thank you so [Applause] much good evening my name is Donia atum I served as the student ambassador for laera this year it was a really privil uh privileging priv um um it was such a privilege just to be the representative for my school I learned so much not only with my school Community but for the district community community and I think one of my highlight um memories is just being able to bond relationships with my teachers at school with the admins and also I really um enjoyed When Miss Randall tro and I just greeted each other and she always gave a nice warm hug and I will definitely miss um our school district and my school especially and I planned on attending Cornell next year thank you good evening everyone my name is Daniel Sana and I'm the current Magnolia um student ambassador um one highlight I would like to highlight this year is really being a part of the community school steering committee yeah they're sitting right here in the crowd right here yeah um why I chose this highlight really is seeing the different parts of how Community can come come together and really Empower our students you know you're not only meeting students you're meeting teachers you're meeting you know people from the district you're meeting you know parents as well who really want to get involved in part of our education and you know education is empowerment and you know my future plan and goal through the educational PL pledge that the Anaheim Union High School District provides is to really go to Cypress college and become a court reporter you know become a certified court reporter I do want to pursue law in the future and I think this is you know education has provided me that platform for that direction so I want to thank you guys all and really thank you for this opportunity uh good evening my name is Marcus Quan I I served as the student ambassador for Oxford for the 2324 school year um I guess one of the highlights I wanted to focus on was just uh understanding how inner systems worked uh how our school district provided all these opportunities to our students and also kind of motivated me to continue learning in my own way um further on and I contined to I plan on uh continuing my education by studying neurobiology at UCSD thank [Applause] you hello everyone my name is Ruth gwy and I served as a student ambassador for Savannah high school and I just want to say that I have so much gratitude for being involved in this program for being able to grow under the guidance of my advisers and the Board of Trustees and being able to meet um you miss um Marie tro for getting to know me on a personal level and being um concerned for my well-being and getting to know me on that level and I think my biggest highlight was participating in the cpsf presentations and getting to visit my old elementary school to answer all the parents and cute little sixth graders questions and be a testament to all my Elementary School teachers and show them that the how the opportunities a has has really transformed me as a person and next year I will be attending UC San Diego to study chemical engineering with a full rise scholarship from the School of [Applause] Engineering um good afternoon everyone uh my name is vasu buga I proudly served as the Western High School student ambassador um yeah we got some western family in the house um but basically uh this position is an extreme of a blessing um as a prder immigrant I could have never imagined myself coming to a different district office more than an office as at school and knowing that you know I could communicate with the office or the Board of Trustees on a personal level but uh one of my biggest highlights I'd say is discipline um I feel like um from coming from where I come from you know I was obviously stopped from my age you know being so young you have some personal opinions you want to express yourselves and this position let me do that I was never stopped because you know hey it's just young kid in a suit with a you know a beard and a mustache but even though I look 22 but it's okay um but more ever um I learned a lot of discipline um I was treated like an adult which is very very big to me um I'm extremely blessed you know extremely grateful for everyone that was along my journey I have a teacher in the stand just right here U Miss Flores if you could please stand up um uh Miss Forest has been been with me for the past past three years um she's kind of the reason why I'm here today so a lot of lot of lot of gratitude towards her so thank you um I will be furthering my education these next four years at the University of California Berkeley on the Prem Metra of orthopedic surgeon thank [Applause] you yes ma'am thank you so much thank you so much [Applause] he moving on to item 6.3 Avid senior standout scholarship award the Avid senior standout scholarships are awarded to students who EP epitomize what it means to be an avid student they are determined dedicated leaders and role models who have positively impacted their school and Community the Orange County Office of Education recognizes these top Avid seniors who are nominated by their site's AVID coordinator and site team each standout was awarded a scholarship ranging from $250 to $35,000 our students did very well I went to the uh award ceremony we they made us very proud our 2024 Avid senior standard standouts are as follows Valerie Velasquez from Anaheim High [Applause] School you will recog ize this person James Castillo catella High [Applause] School Tatiana figali L Lera High School another familiar face Ruth WN Savannah High School and Emily Munos from Western High School so proud of them we know this is a busy week so um we will let our students know that they were honored here tonight we appreciate them uh Ruth and James would you uh like to tell um your your scholarship would you like [Applause] um the scholarship I won was from the Priscilla M and um dra Draper Family Foundation and it was a $20,000 [Applause] scholarship I was also awarded the same scholarship for also [Applause] $20,000 all right Right Moving on the Cypress High School CIF individual Southern division 235 pound wrestling champion all right k o o is a senior at Cypress High School oh there you are Bravo over take everyone's hand while I talk about you she holds a 45 eight record with 41 wins coming by way of pins [Laughter] woo after only wrestling for two seasons she was crowned the 235b southern section Southern Division champion she was the Empire League champion in 2023 and 24 and took home third in CIF as a junior she was one match away from qualifying for the state tournament am I pronouncing it right K okay has also maintained a 3.38 GPA and has taken six AP courses she is also a member of the track and field team where she participates in shotput and discus she finished third in The discus in the Empire league her future plans are to continue wrestling at serito College Bravo [Applause] all right 6.5 is Western High School CIF Southern section Northern Division 132b wrestling champion Isaac Gonzalez is a junior at Western so Isaac holds a 436 record all while maintaining a 3.9 GPA and being in the top 40 in his junior class he was the CIF Southern section Northern Division individual championship at 132 pounds three-time Masters qualifier three-time orange League champion two-time orange League MVP two two time Orange County individual Allstar wrestler two-time Orange County County wrestling Association team duels wrestler USA Wrestling California Greco state champion and earn All American honors by placing fifth at the national Las Vegas freak Show I love that he also placed at the following tournaments first at the Downey super 32 first at the West West tenway Second at the Upland blackwatch 64 teams and first at the Seager tenway Jaguar duels he also has been named two Time Captain Isaac Gonzalez intends to wrestle in college and will major in K I cannot say this K say it again Kinesiology with an emphasis in athletic training thank you everyone congratulations [Applause] all right 6.6 Anaheim High School CIF individual Eastern Division 125b champion and CIF Masters 125b champion Le lilana am I saying it correctly Lil is it lilana Liliana all right Liliana balder balderas is a sophomore at Anaheim high school she holds a career record of 74 with 50 wins coming by way of pins Liliana is a second time orange League champion second time CIF Champion two-time Masters champion and two-time state Placer placing second and third she was named the orange League MVP for girls wrestling and First Team all County by the OC Register 2023 and 2024 this year she led her team to the first orange League championship title she is a Cadet freestyle state champion and a high school naal runner up she is currently ranked eighth in the nation by USA Wrestling After High School she intends to wrestle in college and then compete in and win an Olympic gold medal for the United States and she has done this while accomplishing a 4.0 GPA go Liliana all right right one more round of applause for our wrestlers [Applause] hey moving on to our State student Representatives report Miss Daniela Ruiz this is your last report today's school report is a bit different than usual as the ambassadors have reached the end of their term we have compiled our final school reports to share with you all over our term we've accomplished visible and not so Visible Changes on our campuses contributing to a better safer and improved School climate around our district Anaheim high school has significantly enhanced campus safety and student engagement by integrating Advanced restroom security measures and Innovative initiatives via the MinGa app digital bathroom passes have fostered a safer environment while promoting adherence to safety standards at CVA today the data showed that students experienced a sense of stress when first starting at the Online Academy and expressed a desire to learn coping mechanisms in response RSVP worked to provide more mindfulness opportunities such as the mindfulness Academy check-ins a new student orientation field trips and mindful breaks before classes Cypress High School streamlined the summit process by converting the third Summit into a video format which made things more efficient for student students and teachers at catella finally the construction of privacy dividers for boys bathrooms is under construction Kennedy achieved a first after noticing every High School had an RCP programmed they realized none were at the junior high level meaning thousands of students lacked a platform to express their concerns Kennedy's RCP hosted A's first Junior High Summit AT Walker Junior High School at loera with the great help of our family Community Center and faces specialist more emails were sent to students promoting scholarship opportunities job openings and extracurriculars a group of seniors on campus created a program called the peer advisory where Juniors and underclassmen can consult with senior leaders about the college application process Oxford has identified several areas for improvement within our facilities focusing on maintaining athletic equipment a plan to enhance locker room maintenance with a focus on upgrading the outdated ventilation systems is in place at Savannah starting next year there will be at least one schoolwide college field trip led by this by the counselors a new ASB Position will be introduced to streamline the community service opportunities and scholarship information the commissioner of community relations will be responsible for communicating with administrators and researching Community Service events and scholarship opportunities to post on a school sponsored social media account the Western High School RCP team has worked alongside the administration team to ensure that security is present as much as possible during passing periods in doing so students have reported that they have noticed a major decrease in the number of students doing inappropriate activities such as vaping Magnolia High School achieved encouraging students in RSVP to be more outspoken on their campus and Gilbert High School held their very first summit this year that concludes the end of the ahsd student report thank you thank you Danielle okay moving on to item 7.2 our student speakers um first up Haley soell welcome Haley good evening members of the board my name is H Sello and I'm here again in front of you all to advocate for my education and the education of so many others as well as the teachers you have all gifted me with first I would like to make it clear that I come as a student of this district and in no way am I speaking for or representing anyone else other than myself now at the student District I mean at the student form the district held there was something that stick out to me but first of all I would like to thank you all for hosting that there was a lot of good information and as a student and on behalf of students I would just like to thank you all as the board um but one thing however I would like to refute is a statement we should look at the teachers being lost as positions and not people this is because how can we see these teachers as just positions when they need to be people to do their jobs when you say that it takes away their Humanity dignity and takes away the idea that they are not able able of making human mistakes it's almost as if we thought the same thing about you which as students we don't we see you all as people and we see beyond the positions of power which you all hold and I'm sure sure right now you are all in an incredibly tough position and we understand that but plain and simple is the decision made is a human mistake one that is already affecting our education during the first round of trial days there was chaos because we didn't have a lot of teachers other teachers who were still at our school sites were forced to give up their conference period where they could have been planning and making lessons but they had to go and subb in for other classrooms we lost days of instructional Aid now all this could have been a really really bad dream but it was a reality and I fear that next year is going to be worse I would like to leave you all with this we need our teachers because we need a future and without our teachers we don't have a future thank you thank you Andrew [Applause] Andrew good evening everyone and a happy National Teachers Day to all the teachers in this building watching online and across our [Applause] schools graduation season is supposed to be a time of rejoicement relief and praise no that's not the case right now I have still I still find myself before the school board and with the little time I have left I will now call you out call you folks out on your democracy statement and present you all with the plan to save our graduation regalia adopted back in 2019 the Anaheim Union High School District adopted a resolution declaring a commitment to transparency and accountability last board meeting I did see that Madame board president you approached me and you said we could talk thank you for that so I reached out I called I texted Jessica I direct messaged you on Instagram I emailed but I got no response where is the transparency in all this I have been here since June asking pleading and working with you all you guys have guarded the interest of this school district and diminished the recognitions of students like myself who have gone above and beyond without these students there is no a uhsd what you can do is consider an item where we combine the proceedings of the board and the seses that are still in circulation similar to what we saw in last year that is what I reached out to present to you all and I will leave it at the table right now Madame board president you stated that you were busy and that I had fail to respect that well here's the truth I'm a part-time working student I'm an about four clubs I don't sleep because I'm up doing my homework and I still have taken up these initiatives and I still come to the these school board meetings because I see the importance of coming out and using my first amendment for my students you folks have fallen so astray from the interest of your community and your students it seems as if our concerns thoughts opinions and input mean nothing these proceedings have made the system seem like top- down leadership board members have put themselves at the top of this District hierarchy and you guys have completely taken charge of the decision-making process and it leaves students like me teachers in the audience and concerned parents just to deal with it history shows what happens when governing bodies ter terrorize a community and act in their own interests last meeting I was here as a diplomat this time I'm here as a trustbuster Madam board president matsuda Guerrero Miss Smith O'Neal it's time to put your constituents first it's time to put people over profit it's time to make some serious changes to the way that you folks do your jobs and I know I am just a kid but don't forget that someday you folks won't be up there whether you like it or not the junior new generation is going to step in I hope to step in to all the teachers parents students and Community I will not stop fighting for student recognition smaller class sizes and for all of you thank you s l Cordova Guerrero hello my name ISO I am currently a senior at an high school and I'm here to speak out for my teachers according to matsuda's April 24th budget video hsd has $210 million at the beginning of the school year in the savings account the district plans on spending 21 million this year meaning that there will only have 189 million left on the savings account out at for the beginning of the next school year if they do not have layoffs that means that you guys do not have to layoffs our teachers period if they don't lay off our teachers for this year you have to spend another $11 million that you guys have leaving the New Balance to at least 178 million what is the point of having a savings account if you cannot spend it on the essentials our Essentials is our teachers we without teachers what is the point of a school councel the RFS and retain all the teachers savings account will still be at $178 million that you could use at whatever purpose you will be needing I would also include that many teachers have helped us and have helped many of our students without them we will not have an education not many students will be in college where they are many are going to UCLA USC from our classes and from our schools but without the teachers that have helped them succeed and helped them grow to who they are now there will be be no more colleges to go to please make up your mind and think about the teachers cuz as one of our peers have said they are per people and not a like a thing thank you for your time [Applause] Jade hang okay uh Sarah [Applause] welcome Sarah good evening I'm here again to address the teacher layoff I would first like to say happy Teacher Appreciation I know right now teachers are going through a rough time but you guys have done it you guys have made the teachers feel well grief full teachers go home every day wondering if their job is saved teachers go home feeling lost but I would like to say to all the teachers here past teachers and teachers of the future you are appreciated you are appreciated for the mornings you stay so in the classroom so teachers are able to get extra sleep you are appreciated for when students don't have to say out in the cold you are appreciated for when students come up to you asking for extra help you teachers shape us in the future you teachers are the reason most of us continue our education students out there all look up to you even the times where it might seem rough we appreciate you you guys are always doing your best and we will see that one day I hope that in a classroom for my next Generation that they are able to have class where they feel seen they are able to have extra work they feel that their knowledge can be expanded past the classroom not just limited as a student I hope as a student I hope that my next generation and my kids and the kids after that they feel seen they feel like they're able to have help they feel that they too have a future within them but with these teacher layoffs I'm not sure if that's going to happen if that's going to be the case cuz if classes get smaller then I'm not sure what's going to happen and if you guys really did care about the matter you would show up to these meetings you would show up to the trials where the teachers are seen as nothing more but a position I hope nothing more than these teachers to see that they are important and during this teacher appreciation week I think should be seen as a message for the board that they are not only positions but people they shape the Next Generation they are the reason why your kids are going to be able to go to fancy schools to these IV leagues these are the people who shape our future and if you neglect them like this we're not going to have a future will build I come from a country where our schools are getting bombed I come from a country where our teachers hit their students I come from a country where my both my parents had to stop School in elementary cuz their school wasn't deemed appreci and their funding got cut off and if our funding gets cut for our teachers what does it say about us if a third world country has students who are more educated in real world problems than our US schools who have billions of dollars of funding than what it do make us a school who sees our teachers as nothing more than items no we should be built as a community and someone who enjoys school I go to school prideful every day knowing that I have a community there for me not just a thing that I go to to learn but as a place that I know will help me in the future cuz my school is not just a building but it is my future for me to embrace myself thank [Applause] you did uh Jade juang show up Jade all right thank you students he uh report of the associations is uh Jeff Morganstern in the house [Applause] good evening board president Randall tro Board of Trustees superintendent Matt suda and cabinet tonight gives us an opportunity to avoid a growing disruption to the last three weeks of school that will continue into the next school year it allows you to hit the reset button and begin the collaborative work to move forward and problem solve together this even evening you have a choice to chart A New Path through the challenges of declining enrollment a path that can strengthen our relationship with families we serve rather than derailing accomplishments a decade in the making last Thursday was the fourth of eight scheduled days of the Riff hearing at catella high school 167 teachers district and union leaders attorneys and staff have spent thousands of hours engaged in a heart-wrenching process to determine which 62 teachers of the 167 will be laid off the final three days of the hearings will occur during the last week of school with a final date held on the last day with students the last week of school should be a time for celebrate the accomplishments of our students teachers and staff instead the Dark Cloud of layoffs will hang over the end of this school year overshadowing our feelings of excitement and joy but the disruption of the last week of school is just the beginning as we enter a summer of unprecedented challenges 167 teachers won't know if they have a job in the district until late June seven more weeks of Limbo with everything on the line dozens of teachers won't wait and instead will resign and look for a new District to call home many of these will be the teachers the district has sought to keep taking their experience programs and Leadership with them after the layoffs complete we'll enter a surplus process that could take most of July dozens of teachers some not even involved in the layoff will find themselves moving schools mere weeks or days before the school year begins on August 7th site Master schedules could be upended teachers may have just a few days to prepare for a newly assigned class the disruption to our classrooms in our school communities will be widely and deeply felt it's only then in the first week of August that we'll know the total effects of this year's layoffs I encourage you to take the offramp now and make the choice to end this year's layoffs the 50 positions already lost this year are a good first step in addressing declining enrollment combined with this they just using 5% of the reserves that are available and this problem can be resolved without jeopardizing that District's Financial solvency or its Bond rating you have the ability to prioritize students and teachers the question is will you I don't think the district fully realize the amount of time and effort it would take to put 167 teachers through a riff hearing where the impact it would have on our staff students and families the next four days of the hearing will continue to hurt and divide us teachers will anxiously sit in cella's Auditorium and listen to their life's work as a teacher be reduced to a confusing and everchanging formula waiting to see if they measure up the hearing has shown that the district's case was built on half- heart a half-hearted effort to truly know the countless ways teachers work on behalf of their students as teachers we are encouraged to evaluate our students using multiple measures and provide them every opportunity to show what they can achieve this is not what's happening this is not what's being modeled in the layoff process the district was ill-prepared its case is riddled with conflicting statements lack of critical information gaps and errors teachers understand that they need to be very explicit when communicating expectations with their students we don't try to surprise or set a trap for them we are upfront and trans trans arent about the path to success the district was never transparent with its teachers about the 30 skip criteria they created they never defined each criteria or shared the rationale for selecting these areas prior to the start of the hearing who made these decisions and why where was the communication the collaboration and the compassion and the process four days into the hearing this information has yet to be fully disclosed here's an example of how we recently co-created a major change from Decades of practice last year the district and Association negotiated that all Department share positions would come up for an interview every 5 years the district and Association realized this was a major shift in precedent and agreed agreed to give everyone two years to become informed and prepare for the change compare that example to how the current ever increasing deviations from seniority or skips have been implemented where was the heads up where was the Prof professional courtesy in notifying teachers of such a significant change in employment where was the collaborative leadership and problem solving hopefully you begin to see how completely blindsided the association and our teachers feel finally I want to acknowledge the district's decision to extend health benefits through the summer for teachers going through the layoff hearing this is a positive decision this positive decision is another step in the right direction that recognizes our teachers as valuable and respected contributors to the success success of our students in schools let's build on that decision I ask you to end the layoffs your decision will keep us from digging this hole any deeper don't wait until August to see the full consequences of this year's layoffs your constituents have spoken students parents community members voters and taxpayers have used their voice and agency to outline the path forward now it's up to you to take it make the right choice now while we have a chance to heal and move forward together I appreciate your time Heather hutner here [Applause] hutner do we have um apga Lacy or Britney ra s Rafael rapael Santiago for Alta good evening good evening good evening uh president Randall tro esteemed Board of Trustees superintendent matsuda members of the executive cabinet students parents in our school Community both present here and joining us online for Malta it is with heavy hearts that we mourn the passing of Anna piery a dedic dedicated and esteemed member of our Board of Trustees her unwavering commitment to our organization has left an indelible mark on our community and her Legacy of service will be remembered for years to come Mrs Pier's passion wisdom and Leadership have guided us through countless challenges and her absence will be deeply felt by all of us who've had the privilege of knowing her as we honor her remarkable contributions we extend our deepest sympathies to her family and loved ones keeping them in our thoughts and prayers during this difficult time of loss and having known her I know she would say right now Raphael get on with it as we navigate through the final stretch of this Academic Year we have witnessed remarkable events such as Steam of palooza student Le presentations and Capstone projects you heard the student voice here tonight witnessing students sharing their educational Journeys growth passions projects and aspirations for making a difference in our communities and Workforce has been nothing short of inspiring a special gratitude is owed to our teachers as we commemorate Teacher Appreciation Week along with our dedicated staff and faculty for their unwavering guidance and support of our students it's through deliberate efforts in crafting authentic and captivating learning experiences that we can celebrate the incredible achievements of all of our students as we approach the culmination of this academic calendar our school sites are geared up to conclude the year with Vigor through a series of Student Activities senior events and graduations while simultaneously getting ready for summer school a huge shout out to all of our school sites for their civic action in particular I want to acknowledge Kennedy High School anim high school and South for their civic learning Awards we also would like to recognize and celebrate our parent cohort who completed their Capstone and earn their Google certificates the parent cohort consisted of over 100 participants who upskilled in project management personal growth and showcased their commitment to being a lifelong learner continuing this year our class of 2000 excuse me continuing this year our class of 2024 will be visiting elementary schools on May 20th to do their grad walks this is an opportunity for students to visit their elementary schools and as a former Elementary School teacher what a treat it would be to have them visit and Inspire the next generation of AHS graduates I'd like to conclude with a message to our graduating seniors congratulations as you embark on this exciting Journey beyond our walls remember that the road ahead is filled with endless possibilities and Adventures so go out there be confident follow your dreams and remember that the magic of your future lies within you thank you our student is here Jade Wong welcome Jade thank you um my name is Jade and I attended the student Forum on March 20th 2024 and I appreciated the very notion of a space for students to ask questions and while the Forum was two months ago what transpired is still incredibly relevant because it speaks upon the principles of those we have in charge at our district um so I'll be franked and give my very honest opinion starting off with how it felt like superintendent Mr matsuda was just following a script while being reliant on Dr free to speak for every question for instance in my conversation that I had with muda after the Forum had ended officially was we spoke we asked about the specif specifity of our District's budget and Reserve but Mr mitsuda suddenly spoke of the teacher salaries and how we couldn't have it all in as in the teachers health benefits and a high salary for every teacher when that wasn't a question whatsoever and then when we reinstated our question to Mr mitsuda the conversation was then directed to Dr Fred furthermore the lack of recording of what transpired at the event is strange especially considering the demonization of misinformation yet there's no record of the information that's deemed correct there are about 40 students and a majority of them were student ambassadors attending the student Forum so that information is not available to the other students parents and teachers that deserve to know which is now only able to be spread through Word of Mouth which will cause miscommunication and misinformation and the reason why and I asked Mr mitsuda and Dr Fred personally was to provide students with privacy so that they had free room for questions but it's clear to me that the outrage shown by parents teachers and the large majority of students means that they would want to know my final point is that there was a section that rubbed me the wrong way earli or that was also mentioned by one of my peers earlier where they spoke with no Humanity for the circumstances of the teachers continuously saying that it was a simple math formula where the student to teacher ratio was I believe 32 to1 so 32 students to one teacher and I'm so sorry that you all have to take that with a grain of salt solely because there was no record of what happened at the Forum or an official record or evidence of what happened at the Forum but this is so inaccurate because I'm sure every student every person and I hope you all know is that the higher some classes go like vapa classes will have less students because they are not required this basically means that the 32 to1 ratio is not applicable to all classes so it if it doesn't follow through um consistently then it leads to too many students in a class so even now classrooms have almost 40 in one class I have 38 in majority of my classes so not only did this phrase continuously minimize the affected livelihoods of teachers it also just doesn't accurately represent our schools so overall in the superintendent and the assistant superintendent's goal of dismissing rumors there is an inaccessibility to a lot of information that would allow for more develop Ved opinions and explanations and for a lack of better words that inaccessibility is gross thank [Applause] you we have another student speaker and uh forgive me if I mispronounce it is it is it lanella I apologize how do you pronounce your name I'm sorry Isabella I me Isabella Isabella okay um good afternoon good afternoon everyone um my name is Isabella Baro I'm a student at C Junior High I just wanted to come up and say I disagree with you guys laying off our teachers because I am worried about my education and in the future of my education and you guys need to make better decisions because without teachers like like I said we're not going to have a better education and I ask please do not lay off our teachers um thank you have a good afternoon thank you right thank you students is there anyone from the uh parent teacher student Association etsa Jesse Jessie there you are welcome Jesse good evening board and cabinet um this is the end of our U PTA we're coming up on the end of our PTA term and this is actually my last um board meeting um representing on behalf of Anaheim secondary Council PTSA um we will be having a new uh PTA president next year um so you guys will be in very hands come hailing from Western um Laura Allen um so I'll be inviting her to come speak um at a future board meeting um I just wanted to thank um you know giving us a space to speak and all of the support we've had we've had O'Neal Jessica and Marie um and Miss Katherine Smith at many of our events and cabinet as well so thank you for supporting PTSA I just want to also on behalf of PTSA wish all of our teachers and staff across the district a happy um Teacher Appreciation Week um I know our ptsas are out there busy working hard um hopefully um you know showing their appreciation at like staff lunches and breakfasts across the district um so I know they're out there doing you know the good volunteer work that we're known for across the district um and thank you again for um the past two years serving as council president has been a pleasure um I will be around at my sites but um not on Council so but I'm still on very many other committees so you'll still see me um and then just special shout out to my son's teachers for teacher appreciation um I know it's not easy out there for my child's teacher so thank you so much for your patience um we're doing the best we can um but no he's doing great and um shout out to Mr Garcia because band has really been a big highlight of um his time at Anaheim high school so thank you thank you Jessica for your for your service the last two years and also uh hope school um parents uh had yes yes um hope well hope was um under my term tenure uh we started hope but also Gilbert High School now has a PTSA so shout out to the Gilbert team um we're super super proud um that Gilbert now has a PTSA it was uh we fought for that one so thank you so much to the teachers we are so so happy um with a lot of support from the staff at Gilbert so we're really really proud to now have a PTSA at all of our comprehensive sites so yay Bravo good [Applause] work he uh we have um one speaker for this item do they wish to come forward now before the presentation main yes okay thank you very much um I'm not going to introduce myself you guys all know me um I would like to recall a resolution by this board that was passed in April 2019 declaring our district a Bastion on democracy and pledging for transparency and accountability in addition to the pledge called it called our elected Schoolboard officials to adhere to the principles of accountability and transparency this B this resolution was voted on by four three of our current members and piery including and um signed by superintendent matsuda on April 19th 2019 so five years ago with that in mind I'd like to call your attention to item 8.1 on this agenda and the exhibit a on April 21st of this year ah uh SD issued a statement about its consultants in that document you stated that Manuel cologne is not a current employee but a consultant and yet in exhibit a it states that he is the chief academic officer of the district I'm confused what is it is this document correct how many other mistakes do we have in our board agenda or is it that their Administration is is too busy speaking at conventions writing books promoting themselves to focus on the business of this district is this why our HR of Human Resources doesn't know the definitions of the special programs that ahsd values more than our individual teachers how many uh Consultants read this document which one of our many directors is responsible for actually reading our agendas furthermore do we have any of our current board members who have read the complete agenda it's 500 pages long I know it's a lot but we need to take the responsibility for the accuracy and transparency of this document I also want to call your attention to page 31 and 32 of the 2024 pluralism master plan plural lingal master plan sorry plural lingual on that page we're thanking our people who have contributed to our English Learners master plan six of them at least six of them are being terminated and on the Riff list is this how we think our our employees which one of the five C's is this on page 130 it shows our Pathways all of which with all this talk about AI could you please tell our parents and students at catella high school and Western High School how they can enroll in the Computer Sciences classes that are offered in the pathway that we no longer have the staff there when are we going to update these documents one of the directors who are responsible for these programs going to actually review the documents and tell our community what is actually going on here thank you Miss Newman your time is up thank [Applause] you now we will have a presentation with our district English learner advisory committee deac for president R TR gives me a great pleasure to introduce Dr Renee Bryant our director of plal services who introduce our presenters a board president Randall tro Board of Trustees uh superintendent matsuda executive cabinet it is my pleasure to introduce Bri Mendoza our current deac president our district English learner advisory committee president this is her very last deac presentation to the board so please come on up Breza [Applause] thank you good evening okay this is our D team sorry I ne [Applause] yes please stand out my team nativ Vasquez by President Marcelina Hernandez and Sophia Romero thank you I'm so sorry I don't know yeah he has to okay okay the um I don't know Spanish okay yes thank you for more for your patient I'm very neighbors this is difficult but okay you have every copy for that you have a copy okay only make an only highlight for you see and your and your copies I can do this okay l yeah okay okay so the ahsd language consensus for the 2324 school year the English learn Learners El's and the plural lingual we have 5,420 students 20.1% of total enrollment proficient uh fluent English proficient what we call fep is initial FB plus reclassified FB 12,325 students 46% of total enrollment ever eel's e plus IEP plus RFP equals 17,745 66% of enrollment home language represented Spanish we got 13,860 of 52% Vietnamese 1,200 of 4% Korean 714 3% Arabic 451 2% Tagalog 411 2% talo sorry and 66 I'm English learner 66 other languages other than English 1,119 making it 4% reclassify fluent English proficient 630 12% seal of bil literacy 1,158 that's for 2324 making that 25% additional students may have received the CL Li by literacy depending on results of their English language AP exams and 10 the world or student and staff and family and community in the last four years or graduating read is English language students have increased the or a A3 complete completion and increase we have also increase the rate of the state seal validity attainment District senior have earn over 10 ,000 stay sealed [Applause] validities and for this year we have we have celebration to EST St Park was Awards to ocde interpreter translator of the year's [Applause] award and I have to mention to siker Junior High ELD and DLI programs were awarded the 2223 C seal excellent award and yeah and Dr Brian cab District administrator of the year [Applause] this is for the um the parental and and P activities Bing another annual need assignments serice results and elcap input this I want to highight to the parent leadership are project by by Simon Silva this is good um project we have this year and many many other you can read in there and copy okay and we have a goal for 2223 this is um goals objectives and activities this is sat Language Academy before after school and Saturday language program at various School sites and our district currently offer eight words language ASL Arabic French Japanese Korean Mandarin Spanish and Vietnamese [Applause] yeah please follow the copies it's it's better and for this side we have the new comer welcome center and Bas in the language Assignment Center and Community School approach California's together professional learning for supporting newcomer and refuge scholar okay recommendation to the board for 2425 Dak would like to highlight the F recommendation to the board continue to strange elac at the school size continue to provide leadership training for elac parents e PL administrator and elpl coordinators organize deac and elac collaboration with other parent groups and Community organization and this our recommendation for the board 222 24 24 to 2025 create a community for parent and special education parent similar to deac continue to support and expand social war service continue encourage work around the belief models El ch ch ch El tool kit project learn and increasing teacher capacity to decrease the opportunity Gap and increase the access and success of P Els yeah yeah this is our the recommendation um we would like you to um accept the plural lingual master plan with the following changes obviously our references section we did have uh the the original career preparedness systems framework document um it was an appendix item so people could see the original copy um so that is why it cited menal cologne as an author but that is our fault for not including making sure the date was very evident so please accept my apology for not making sure the date was on there but an appendix item is usually the original item um so that's why the original item was included in there um so we ask you to um please accept um this plural lingual master plan um with that change and if we need to bring it back for other changes that it's it's a large plan I call it my second dissertation it's about 200 Pages now so I really do appreciate a close eye on it um as has been stated many times by the speakers uh we're all human and so humans do make errors and so I want to thank you for your grace in allowing me to go back and correct any error that anyone would find so you want to ask them to approve it Fant okay [Applause] the willing wisma all of this all of our courses have been all of our courses have been Guided by our students and they have um earned the state uh seal of [Applause] biliteracy and now we have the new board for for the 20 24 2025 well okay nativ Vasquez for president for the next and Marceline [Music] Hernandez for a and Sophia Romero for adri too [Applause] and we have for for secretary Hilda Sanchez for Lara high school and for Vi president Julieta Ramirez for um Savanah and brus Jor [Applause] high and thank you thank you so much for the support thank you so much for the continuity and trust us thank you thank you very much so at the privilege of the board president rle Sho we would like to ask for a photo um with the Board of Trustees with our deac and then we also have certificates from Sharon cork Silva's office and Senator tomberg's office to present to our amazing parent leaders let's give it up for them um I did have one question yes please any questions any questions uh about the report I just wanted to um ask you um difference between the Heritage language program and the newcomer program what distinguishes the two yeah that's a great question so for our heritage language program it is considered something like Spanish for Spanish speakers one two three so those are courses that are developed for Scholars who are coming in with their Heritage language or students coming in with their Heritage language our new Commerce program is different than that so we're making sure that we are building upon uh the language that they come in with but they were also increasing their English language proficiency thank you I appreciated the um glossery in the back and I also appreciated the uh acronyms because that's we always use these uh these titles and um the definitions too so thank you very much I love this living document that's what right that's because I'm G to make a mistake so I have to go back and correct it so thank you Bravo thank you so much Bor we appreciate you all right let's stand up ladies let's get some [Applause] love we're also going to ask Esther Park to come up and get some love and some flowers as well [Music] br mendosa oh nativ Vasquez Lana batas Maria Alejandra Barbosa sopia Romero IM Marcelina Hernandez C hello my name is Anthony Monroy I'm with office of assembly woman sh cor Silva's office and proud of Anaheim High School um grad and just quick short on behalf of the assembly um District 67 we like to congratulate our um Community leaders and parents for this great um program congratulations [Applause] than so fun here to go to it's we we here for 15 years in this district and I have very proud about all of you areli thank you so much and Dr Brian thank you thank you this is my my last time here where I'm very grateful for all of you thank you so much okay item 8.2 District Community Schools update and possible expansion right it also gives me great pleasure to bring up our director of community schools and family community engagement doc Mr Carlos Hernandez uh he's gonna he's gonna be able to introduce the the members of the steering committee and folks who are going to be participating with him tonight sir Hernandez thank you Dr Reed good evening board president uh board members and cabinet uh it is an honor to hang out with these amazing people and in the uh and the audience here our amazing Community Schools uh staff steering committee members students family partners and all of you uh watching at home the district's Community Schools model lives through an equitable asset based approach uh focused on existing Community strengths and nurturing potential um these in 10 minutes are the areas that you'll see my teammates uh share and highlight again 10 minutes uh doesn't do it justice but I appreciate the opportunity to share and update it does say you know possible expansion we'll also talk about that um some unfortunate news of expansion but we we'll get to that um as we understand the district's Vision our values and our community schools approach are all part of the Community Schools work uh an infrastructure structures and systems that align with the Community Schools model create a a safe place at the heart of the community where students families and Educators uh and staff are connected as well as work together to expand opportunities and address the needs of the whole child really this umbrella is what Community Schools is about it's the umbrella to all things all of you are part of the work that we've been doing for a long time in the classroom outside of the classroom and all of you sitting here today in the rooms and at home um these are our 15 Community Schools and as mentioned in back in 2019 thank you to the board we started a pilot a pilot iated two schools Sycamore and Anaheim uh and then um with the California Community Schools partnership program Grant uh in 20202 we added uh 11 more making 13 and just last year with round two of that same fund ccpp um we added two more schools for a total of 15 this was round three we applied with these six remaining schools and unfortunately uh the state said not this year um so we are still at 15 we're still cheering them on but uh pars me will talk about some things around the district how we're working um as a community to work through the community schools because we are a Community School District um it is my honor to introduce Miguel ernandez our um CEO our executive director from or OKO um one of our Community Partners and sits on the community school steering committee to talk about our first component community and cultural knowledge amplifying student and Community voice thank you um it is an honor uh to present this section because as the Director of a social justice organization and uh actually came uh from a March uh uh pro-immigration March that's why I'm wearing this t-shirt here uh actually organized by Anaheim students so very proud uh so as a social justice organization we believe that students and communities lived experience is foundational to creating Community Schools of belonging where all students Thrive um by choosing to use Street data as you can see in this slide we are flipping the data dashboard upside down to Center the experiences of those who matter most are the families the students the and the Educators who breathe life into into learning we are moving from deficit to abundance thinking which explicitly centers the community's cultural and exp experiential uh wealth uh at the start that's all right at the start of the 2023 24 year each School site hosted a unique Community reflective learning tour as Educators and students staff uh navigated through the community uh stories from students parents and staff were shared bring to life the diverse experiences and perspectives within our our district the purpose of uh is to have a shared experience to Center the community's cultural and experiential wealth uh and then I'll turn it over to our next person that's that's me oh back back back oh just kidding all right uh the community reflective learning tours uh was that still me that was all right um Community voice circles is part of collecting that um cultural wealth through Street data and so our schools 15 of our schools and and um took as you uh see there uh purpose of Community Schools is to Foster deep listening and that is what we did we listened and to understand those experiences those challenges we Ed it at various locations orang view Western uh through the consolidation process to listen understand those challenges it is change and it is challenging so as one example another way of C capturing Street data and Simon Silva as was described our last presentation is another way of collecting those voices our families talked about their lived experiences and through ART there was a process of healing and so Street data was collected uh I think many of you uh participated in that uh again different ways of capturing the cultural wealth as Miguel described all right I'm going to turn it over to our teacher representing the teachers that um that are centering classrooms in the community schools approach our community school teacher lead at catella high school Diana Gomez [Applause] good evening first of all my condolences to you all it's very evident how much U Miss piery meant to you all um all right so uh communitybased instruction is powerful instruction that helps increase student engagement by connecting classroom learning to real life experiences to learning about issues that are relevant to our students their communities and their families amilies by improving their sense of ownership and agency classrooms are uplifting the hopes and dreams of our school Community by using the needs and assets assessment data to help engage our through our students through the performance task assessments and real life Project based learning student voice is magnified by fostering opportunities for for students to solve Community issues by and uplifting hopes strengths and interests through student action I believe our Community Schools teacher leads coordinators in our initiative is the heart of our schools they connect our community through the good times and the hard times by helping our community feel heard connected valued and loved thank you thank you Diana all right and I'm going to bring up the manager of Community Schools to talk about how um we are Expanding Horizons through Partnerships in Anaheim Union all right good evening it's team Bard uh superintendent mitsuda executive cabinet parents students colleagues Community Partners and members both here and online our student representative said it perfectly today and he said that this is work of unity it's work of coming together as a community to support our students and our families and that is what we're doing with our partners uh I'm going to share just a couple examples of what it means for us as a district to partner with our community agencies to support our students and provide opportunities and access so that our students have purpose and are able to serve our community one of those is a community schools internship opportunity that began last summer where we had 16 interns student interns that were able to get paid $18 per hour work 20 hours a week and they were able to provide our our communities with uh food insecurity pantries that supported uh our students and families across the district we also continue to expand that program because of its success and this was a partnership that was brought together that was sponsored by a a combination of Partners right coming coming together as a community the city of Anaheim hope Builders Californians for all and in Spring of 2024 we hired 16 more interns to continue expanding this opportunity in addition to what we hired in the summer and I am happy to announce that this summer for Community Schools alone because there's other internship opportunities we're going to bring in an addictional an additional 60 students that are going to have the opportunity to get paid for their service to find purpose and to serve the community that they live in and to bring in impact and change here so what a wonderful opportunity and and an example of community coming together Community Schools is all about addressing the needs of our families and our students it's not making assumptions about what what we believe as a district but it's really building on those needs and through our community schools assets and needs survey we identified a need collectively as students parents that we needed to improve our school culture and safety and as the community school steering committee we were responsive to that and we brought out we brought on neutral ground to provide support for our schools nine schools are currently served by neutral ground and these are some of the examples of the support that they're doing they're performing circles uh with our students they're restorative circles they're providing outside uh opportunities for them to be involved uh in alternatives to what is currently available and again this is just one of the many examples that's available of Community Schools being uh responsive to the needs of our students and our families with that notion that it takes a community we want to make sure that we are providing our families and our students with an opportunity to know what resources are available for them out there at the beginning of the school year we talked about a map a network of support well we now have this map available in our community schools website that's a work in progress right we're going to continue to enhance this but our families are able to go on there and they're able to look for their School site and then the this map will populate a list of Partnerships that are available for them and again this is a work in progress but we're just excited that this is just one of the many enhancements that Community Schools is able to provide our district with thank you thank you Kenny now leading with Innovation we like to talk about how we are reflective in our learning and we also share our leading to be able to help support all students all communities around Jesse alv is one of our parents uh representing our amazing parents on that sits on the steering committee will'll share about that thank you so I'm going to go ahead and just highlight uh a couple ways we're truly leading the work here at ahsd in leading with Innovation um first uh their Community Schools leading and learning visits um we've hosted over 650 um attendees at our leading and learning visits uh which have included teachers District leaders Association leaders parents board members educational Partners State national and Global attendees as far away as Mississippi New Mexico Oklahoma and even Korea um and on the learning aspect of the leading and learning um feedback from attendees that we've been able to um G gather from um uh from them is on equity and meeting needs that there's a commitment that they've seen that there's a commitment to providing an equitable education that addresses the whole child programs and resources are not one siiz fits all but tailored to meet diverse student and family needs um questions that have been raised for us to um consider have been how our new staff onboarded and trained and how do we ensure staff Buy in and commitment another way that we're uh leading the work is through being identified as a deep deep dive model in California we one of um so what are deep Dives and how are we selected so we're one of three unique education agen agencies with implementation grants to capture a vertical slice of the system from the practice level to the policy level in ahsd we um ground are ground in the philosophy that Community schooling is all of our work um centering classroom instruction within Community schooling and learning from meaningful collaborative structures and practices um and uh a team of ours uh we visited West Contra Costa Unified School District um Community School teacher leads Suzanne Miranda from Dale Katrina Mundy from Magnolia and Jennifer Ortiz from Anaheim came back and shared these Lessons Learned to the rest of the Community School staff um all of those that attended the West Contra Costa Deep dive visit shared lots of affirmations with ahsd Team around our community schools approach specifically that we have tremendous support from our district in ASA around professional learning that our assets and needs truly drives our work in implementing performance task assessments and Capstone Reflections and that we honor collaborative leaderships at site and District community school teams along with the voice circles that we talked about earlier I broke it oh okay it's okay we're fine um the last component it's always awesome to have students here sharing uh long-term transformation we are a Community School District and from Cypress High School representing our students is pars me rajput ahd really is a Community School District all schools are helping their sites Thrive through the Community Schools approach such as systems and structures like the lcap where we're improving how we identify assets interests strengths resources needs and areas of growth by learning to better braid available funds and bringing community and cultural wealth into all classrooms and raising student voice to help our students take action and help communities Thrive you may find the ccpp implementation plans for each of the 15 Community Schools on our ahd website and these implementation plans will soon be found on each of their schools school websites as well thanks to the ccpp grant our district Community School steering committee made a recommendation to the district cabinet and the board has approved these new positions to begin to execute a sustainability plan these two positions the research analyst Mr Danny harez and the medical billing specialist Miss Heather hutner have spec has have specific roles in helping tell our community story and help retain funding through medical B billable Services inhouse thank you me all right and in the last 30 seconds that we have we're we are going to share about U moving forward looking in uh through into 2024 uh 25 actually in the summer we have um schools already beginning to enhance and enrich what they are offering um orange View and Sycamore being two examples are introducing summer reading in Rich programs um support programs to be able to support the students um teachers and instructional AIDS and other staff will be around um supporting targeting reading interventions in the classroom to to help our students Thrive um shout out to Katella High School thinking about what they're doing to build capacity starting in the summer uh again our our Diana and and uh our 5c's t one are communic are leading the way in terms of building capacity with community- based learning um so teachers are coming in and they're being asked how can they in corporate Community Based learning and there those are just some examples of what they're looking at uh looking at the data looking at ethnic studies framework and looking at cultural mapping to help improve that and as Kenny mentioned um we are enhancing the partner information it's it's a it's a doc it's a map that is live and we are adding um services to each of those Partnerships so you can look at the partners and the services will pop up that is next again as mentioned unfortunately Anaheim Union did not add any Community Schools um this year with round three but Anaheim elementary did and they have now 21 uh Community Schools which is awesome that's going to help the community it's going to help our students our staff our community our parents um Thrive uh and again and that is really uh our measures of success here in Anaheim Union in an in the city of Anaheim Anaheim elementary and together we Thrive and with that I want to thank you for your time thank you and we open it up for [Applause] questions um I just just wanted to get a little bit more information on the medical uh billing you're going to start that um soon we actually did so we approved um that was recommended at the beginning of the of the year and we um hired uh Heather um and Heather is now working uh at the end of this school year you will have a full report on all of the funding that was captured funding that was captured in from years past um that is billable that was billable our staff our counselors are being have been added to Bill able our social workers are doing uh more our sites you know so I don't leave anybody our speech pathologist so many capturing funding that is coming right back to help sustain the good work I just had uh one question uh really excited for Anaheim elementary school district and their new 21 schools are we uh looking to collaborate with them um as we kind we serve the same students I know they just got the grant but yeah we're not even waiting because it's not official until May 8th or 9th at the State Board but I already texted y I said we're partnering you're doing some amazing work and we want to do this together because together we Thrive so yes uh and then we'll we'll get going as soon as uh as soon as we end the the year okay thank you yeah thank you anybody else all right thumbs up thank you very much for your time are you okay do you have to leave or can you stay okay I wanted to move that next item up just in case you wanted to vote first we have a number of speakers in case we want to move the item up so that you can vote just in case you have to leave you okay all right moving on to public comments Open Session items opportunities for public comments occur at the beginning of each agenda item and uh items not on the agenda persons wishing to address the board should have completed a speaker request form and a submit it and each speaker is limited to a maximum of three minutes each topic or item is limited to a total of 20 minutes board members cannot immediately respond to public comments as stated on the speaker request form and first up Santana Ruiz UC see Irvine welcome good evening board cabinetes I am Santana R I'm the interim executive director of the center for educational Partnerships at UC Irvine and I'm just here to provide a brief update on the success of the inter segmental partnership the nhim pledge that we developed back in 2017 uh now in our actually seventh year of the Pledge and I could go on on many data points but I think I'm just GNA actually give an example of one very important one that actually really spells out the success of the district as a whole and I mean as a whole everybody included so in 2018 which was the inaugural class of the Pledge the average GPA across the nine undergraduate campuses for first year students was 3.15 for Anaheim students at UCI it was 3.45 so that was the inaugural class in 2018 now in 20 I'll jump up to 2021 which is the the last year we have data for UC systemwide so for the UC system the average GPA for first year students completing their first year was 3.25 for Anaheim students at UCI it was 3.46 so things are working clearly as as you all know it's very and I'll tell you this year we received 122,000 applications for freshman students with an enrollment Target of roughly 7,000 so if you do the math and it's been very very competitive every year but we're a very datadriven partnership along with Cal State Fullerton Cypress College and Fullerton College we formed the Anaheim pledge and what be what was an emerging partnership in 2017 we now consider it a m a mature partnership based on the success and given the presentations today from the students and the options uh we hope to continue this because it is going to be more and more selective at every level moving forward but we feel confident in partnering with Anaheim Union High School District because the the proof is of the data and students are doing well at UCI so thank you and congratulations thank [Applause] you Adriana badio Cal State [Music] flon welcome Adriana good afternoon everyone and thank you everyone for being here I know it's a it's it's a a lot of comments and it's wonderful to see the students come up here and it takes me back to when I was a high school student coming to the board meetings but uh my name is Adriana badio and I'm the director for the center for educational partnership but at this tonight I'm also an alumni of Sycamore Junior High and Anaheim high school so to me is a pleasure to be here in front of you in that dual role or do um du dual identity here um at Cel full our Center for educational Partnerships has been a committed partner of ahsd and for that we are really proud to share that one of our programs our Gear Up program our gaining early awareness and Readiness for undergraduate program will be turning 25 years this year that partnership began with ahsd in 1999 about 20 it's about $27 million later about uh 9,000 students later our goal has contain uh remained the same we want to make sure that our students in the Anaheim Union unified Union High School District have opportunities not only to come to celsey Fullerton as we would love them to come to our campus but that they have opportunities to go to Community College UCI our partners at North Orange County Community College District and for us as a true commitment as a partner and we are very happy to be working with ahsd as in this committed relationship of 25 years um for us this also means opportunities to also for me be proud to see one of our GE up alumni on the board um and to be able to see the impact that our programs create in the work in our community um as I am also a product of our educational Talent search program at Cal Fullerton which has been on your campus for uh on your district for over 30 years I am a product of the program I am a product of the partnership thank you superintendent Dana Lynch from Roop welcome thank you president Randall tro uh before I begin I I want to express my condolences to the family of Anna piery and the entire ahsd Community Anna was a friend and she will be greatly missed my name is Dana Lynch and I serve as the superintendent of the North Orange County Regional occupational program uh recently I was inspired by your stea paloa event to speak last year I wanted to do it but didn't have the ability so today I am over 50 years ago ahsd partnered with three other school districts to establish the North Orange County County Regional occupational program also known as no crop originally designed to provide high school and adult students with practical Hands-On training for employment in a variety of career Fields no crop has evolved into a tremendously successful economic driver for regional Workforce needs with over a quarter million students served since 1971 no crop has changed lives for the better and has created career ready communities I would like to take this opportunity to Comm the Board of Trustees superintendent matsuda and the entire ahsd educational Community for your partnership to elevate Career Education it is clear that the unlimited U tagline represents a student centered vision for Education that is backed up with a meaningful career preparedness systems framework a deliberate focus on the skills that matter most your five C's an engaging emphasis on work-based learning through your aim program and I don't want to forget the stride you've made to engage students and families through Community Schools these efforts reinforce the importance of educating students for the world of work in less than 10 years your school district has pioneered Innovations to revolutionize our educational system your team has reshaped curriculum instruction assessment counseling and community outreach thus ensuring students are not only learners but Future Ready citizens I extend a heartfelt thank you to the Anaheim Union High School District Board of Trustees your unwavering support and dedication make these advancements possible additionally superintendent matsuda members of cabinet district and School site administrators counselors teachers and support staff deserve recognition for their vital roles in this endeavor your daily efforts to bring these values to life turning Visionary plans into tangible results for every student it is your dedication in the classrooms offices and throughout your school communities that truly make the difference finally on behalf of the student members of the North Orange County Regional occupational programs National Technical Honor Society nths chapter 4488 we would like to recognize the impact of Career Technical education and the leadership of superintendent matsuda for making that happen the nths motto is Success favors the prepared mind thank you to the entire AHS Community for elevating career preparedness to ensure that your students first successes start right here in ahsd so Mr mitsuda I'd like to present you with [Applause] this thank you Mr Lynch superintendent Lynch uh Ivon Gonzalez Duncan welcome good evening a SD trustees esteemed superintendent cabinet community members and staff my name is Ivon Gonzalez Duncan and I serve as the president of Anaheim lulac Council number 2848 lulac stands for League of United Latin American citizens on behalf of our membership I'm honored to share the following statement with you as one of the nation's oldest civil rights organizations we recognize our duty and obligation to lend our voice during times of economic challenge particularly those impacting the district we deeply cherish and support first and foremost we wish to express our unwavering support for the dedicated teachers at Anaheim Union High School District we understand they are the Bedrock of our district tirelessly committed to providing our children with the highest quality education additionally we extend our support to the classified staff instructional assistance clerical staff maintenance Personnel bus drivers and others who play integral roles in nurturing our students and fostering Community both inside and outside the classroom it's important to acknowledge that many of these individuals not only work within Anaheim Union High School District but also reside within our community a fact that often goes unnoticed Anaheim Union High School District has been a Pioneer in embracing a holistic approach to education championing initiatives such as dual language education the Community Schools initiative career Pathways and Civic engagement these programs which are instrumental in nurturing well-rounded individuals are made possible through the dedication and expertise of our teachers many of whom are currently facing challenges due to RFS we urge the board to consider these vital factors when deliberating on budgetary Cuts it's imperative that we strike a balance between honoring seniority rights and ensuring Equitable treatment for all we understand that navigating the current budget deficit and RF process is no easy feat especially given the mandates imposed by St state and federal laws to the esteemed Board of Trustees we stand behind you and Trust in your ability to make informed and Equitable decisions the future of our children hinges upon the choices we make today thank you for their steadfast commitment to our community and [Applause] well-being Maran good evening board my name is maryan Fu and I'm the executive director of ok Capa the Orange County Asian and Pacific Islander Community Alliance and I just before I speak I just want to say you know I came in Orange County in 1990 and I remember this school district was not what it is today I remember the police I remember anti-immigrant folks I remember the Minutemen and I remember that there were no voices parent voices student voices I remember that there wasn't a diversity of school board members and it all changed and this whole District transformed and so even though you're going through a lot of pain right now and there seems to be a lot of conflict there's a lot of Hope too because you've come so far you know and you are a model and so I just want to show my appreciation as a community partner we have never had this type of access nor partnership in any other school district and you know I wanted to also clarify concerns or questions about I've heard other people say well you know is this money going to a Capa or these all these specialized programs you know you're using this money that should be going to teachers but a lot of this money comes from the Community Partners so for example we've brought in 8.1 million in grant funding to do programming such as College preparation or career Pathways mental health Civic engagement and we wouldn't have been able to do that without the partnership of of the district and the teachers and the principls and the students and all of the schools so just to let you know like C State Fullerton UCI OK Capa many other community organizations who are part of the community schools and have been around we've been around for 27 years we really work in partnership with you but we are able to get the private funding to come in and do these resources and it wouldn't have been able to occur if the district didn't want to open up its doors and do these Partnerships with Community organizations and corporations and businesses to say we really want our the best for our students um the other thing that I think is is could be confusing is um a lot of the funds that the district might receive for specialized programming is re is restricted and so I know for parents or others you're wondering why didn't you just use this funding for teachers and I know they would if they could but a lot of the funders are saying no it has to go to this special program or we'll fund you for this so I just wanted to know you know let you all know that it can be confusing but to know that never ever has a district ever given us funding to say hey we're going to replace this funds that should have gone to teachers or schools to give to you that just doesn't happen and so you should really be proud all of these special programs that occur is because of the opening of the doors and the special Partnerships that this school district has created that didn't exist before thank you [Applause] Joshua BBW Gear Up Gail kyus [Applause] superintendent matuda board president Randall tro um esteemed board it's great to see you um and I'm here because on March 25th the business community of Orange County acknowledged and recognized a group of amazing young people of the Anaheim District so my name is Gail kyrus and I'm here to repres present the Ronald M Simon Family Foundation Simon Builders program and to present you with a page from the Orange County Business Journal highlighting the students of our Simon Builders program at Anaheim High School in the residential and commercial construction career pathway I also have a collage of photos from what the students have done it's because of this District's unique culture of innovation and Entrepreneurship that the business and industry is taking note of your Career Training and preparation programs and is coming alongside our exceptional students to support encourage and ultimately hire them into the gratifying and well-paying career of the construction trades the this grant through this grant our students earn their OSHA 10 industry certification they have a chance to build a tiny house top to bottom that is livable when it's done it's actually inspected and certified so that folks can live or family can live in it and um they are ALS they also participate in a paid work experience on Thursday morning they're visiting a construction site as part of a commitment from some of our industry Partners who have said that they will work together to do everything possible to place 100% of our students superintendent matuda Mr salivar Miss Bean Anaheim principal Mr ceros assistant principal Miss Perez our partners at North Orange County Roop and our Roop instructor um Grady mnol we are so grateful and thank you for all that um you've done to help us and support us so we can make this happen thank [Applause] you next speaker uh Jose Moreno [Applause] Madam president trustees matsuda and cabinet Friends u Los Amigos of Orange County Jose Moreno I see many friends here budgets are boring they're boring but their realities are painful painful and when we encounter these budget situations those Amigos of Orange County consistently ask as we do many of the power Brokers that we engage sometimes confront and we try to help is it a choice or must you and what I hear in our communities what I hear from our teachers is you're making a choice and you're making a value statement about what you think about our teachers those we entrust with the education of our children Lo Amigos of Orange County we watched you make important choices that you didn't have to make you fought for us you transformed this District some of you have guided us and you've shown us that when Charter Schools came to destabilize our system you stood for teachers you stood with teachers when corporate Anaheim came to try to take tax dollars away from our kids you showed up when folks came and said we don't need housing in the city you came I want to remind us all there's a perfect storm that's creating a situation that's creating divisions amongst ourselves our city council refuses to implement an affordable housing policy pushing our people out and your data showed that and now we're suffering the consequence of other people's lack of action we have a state budget that is in the billions in the shortfall and we have you trying to figure out how do we keep this ship afloat we ask you to sustain the programs that we all fought so hard for we ask you to listen to our teachers we ask you to recognize we disagree with the decisions but we understand and we ask it to be transparent continue your transparency and be more explicit with the data we need to understand is there $210 million or not and if there is where is it going because perhaps we might might understand better the choices that you're having to make that maybe are not choices but in fact things you must make love and compassion as Adali Lama said is a necessity not a luxury our Collective Humanity depends on it love and compassion is a necessity in these times next speaker Shelly Hawkins [Applause] welcome good evening my name is Shelley Hawkins and I'm a teacher at Cypress High School I am among one of the 160 plus teachers whose positions remain in limbo because we're somehow less valuable after 10 or 20 years of loyalty to our students and to this District I implore you to set aside the Riff based on skip criteria and use the seniority list that has been written as law for many years I've been a teacher in this district for nearly a DEC decade I fall on the skip list I should be thrilled as I'm also above the level of seniority as it's currently written I and along with roughly a hundred teachers could easily be rescinded now either way I fall in both categories either way I should be rescinded there are at least a hundred of us that are sitting in those meetings wasting time that could be spent with our students instead the district has decided to continue the charade taking me out of the classroom for eight days instead of allowing me time with my students who are so desperately trying to keep me do you know what the cost of the district is of having Subs in6 Plus classrooms for eight solid days and there are not enough Subs currently to even staff this so as you all know the district called on its own District Personnel to have to go to the school sites to actually Sub in classrooms teach your positions in these classrooms with students that you say matter instead you're dragging us through this one of you said you were losing sleep over this process I'm actually a single parent and a mom to three teenagers who's looking at not only losing my livelihood but losing my insurance and at the end of the summer should I have to go to another District I also look at a huge pay cut because they don't take all the years of service that I've given I've been losing sleep over this since March in 2022 the district was pushing teachers to become nationally board certified I at the end of this year will be nationally board certified I am two points from being certified this year and instead of getting to hone my craft I'm being pulled away from my classroom with which to complete this work I'm a teacher who's given so much to this District I'm a teacher a club adviser I've taught every single summer since I started here and if you don't make a decision on my job until after the hearings I'll have to pack my things for the fifth time in this school district because because I don't know if I'm coming back to Cyprus next year this process is cruel and unusual punishment you have the power and the financial means you have a savings account with at least $210 million in it stop this nonsense now resend as many teachers as possible before the May 15th deadline that is in our contract I get hundreds of questions every day from students asking if I'm going to stay from parents from staff and lunchrooms that are causing a ripple effect of stress across the district if leadership cared as much as they profess you would know what I teach which is clear in the hearings that no one does you would know what I do on campus I have three extra Duty Services I have taught so many of the skip criteria there's no reason I should not be off the list and I will say that Sarah alako and pars me R put are both on my FNL board both of the two speakers that spoke tonight and I just want to say that they're amazing and I'm so proud of you all [Applause] Stanis good evening my name is my name is Trina stanislau I've been a special education teacher for the last 21 years and I'm currently a teacher at Lexington Junior High School Esparza Kad Zada Vargas Ward wolf Cornell Tango Cordon Perez garibo chor trout true agir orona hogot Lee Rose Torres calvo Taylor mixer Tores doubt that Larson nardine Rodriguez shamas Mesa Hernandez Kooks Morris Apollo Aguayo Jenkin case fieldson Hill Miner dhy Clement McKay Mason Ooa Tilson Goldsmith Lightner Lorton sesy Tweed Diaz Ward Lind Frasco Lee Shandy HOV Taurus these are the name names of the teachers who are going to lose their jobs unless this school board decides to take action much more than just the names on a piece of paper these men and women are our children's Club advisors coaches Department chairs athletic directors Tech coaches five Casas coaches on any given day these teachers wear the hat of counselor confident nurse advisor and cheerleader to the students in our community these men and women have given 7 years 12 years 15 years 18 years 21 years 25 years of their lives their Blood Sweat and Tears to a school district that has decided that the only way to balance the budget is off the backs of teachers and not anywhere else these teachers form the very fabric of our community and have molded the minds and hearts of hundreds if not thousands of our youth in their years of service we stand in front of this board and ask you to listen listen to these parents and students who have come to these board meetings who have called who have sent emails who have written speeches who have gone to rallies who have talked to the Press listen to the parents and students you have been entrusted by this community to do the right thing and it's not too late thank you Tracy [Applause] head good evening my name is Tracy heck and I have been a teacher in this district for 28 years and I stand here before you because I have lost confidence in this school district that I love and I believe will employ me for 33 years the layoffs of 119 teachers are not a budget matter at all but a service layoff so why did you Mr mattuda and Dr nen come to our schools and tell us that they were a result of a budget crisis our district is not laying off teachers because we don't have the money for their positions they're laying them off or let's just call it what it is firing them because their service is no longer required you no longer require the service of seasoned teachers but the parents and students do so why don't you we have the money now it can't be easy sitting up there listening to speakers who are disappointed in your leadership so I'm going to try something something that I learned at the illumination Institute empathy training that I attended last week at the district the training was about supporting deeper levels of empathy compassion and mindfulness so I'm going to try and put myself in your shoes the shoes of a decorated Vietnam vet a former Au hsd graduate who was endorsed by our Union the woman of the year recipient and the Creator and innovator of Oxford Academy and the shoes of a former teacher I'm going to pretend to be you I have the power to resend those riffs I have the power not to skip teachers with years of dedicated service I have the power to let these teachers go back and teach in their classrooms instead of going to catella high school to participate in the Hunger Game hearings the power to make important decisions that control people's livelihoods and the power to fix all this and I'm the reason these teachers can't sleep at night and worry about their Financial Security and I'm the reason these teachers were not given who were not given a riff notification are scared because I'm attempting to chip away at seniority and I'm the reason that these teachers parents and students don't like me right now but I can make this right and it only cost 11 million I read the statement You released on a April 25th regarding consultant contracts you and I know you can be empathetic I know it you stated quote these are just these aren't just names on a piece of paper they are people with real lives business interest and feelings and you also said quote you can and should do better now imagine how much better those words would be if you meant them for your teachers and not for your business partners so I ask you can you do better thank [Applause] you say say hello dear members of the board my name is dul soell and I'm a proud mom of two young ladies Haley and Deana soell I've sat in this room as both my girls have spoken to advocate for their education now I stand in front of you to do the same for them and all of our students the teacher layoffs have began to affect our kids in a negative way eighth grade students are receiving emails from their high school counselors informing them of the tough choice they have to make between avid or the Dual emersion program a zero period will not be an option as discussed earlier in the year because they won't have the staff available it isn't fair for our students to have to choose between a program they began in kindergarten in hopes to receive the Seal of by literacy and an academic Support Program like Avid please take our students into consideration make them a priority let them keep the dedicated teachers who are willing to come in and accommodate our children's schedule thank you [Applause] Acy [Applause] Lane I haven't started yet now I'm ready all right good evening Bo um first I I want to applaud um all of our students these wonderful programs um all the great things that our kids are doing and they're doing it standing on the shoulders of our teachers and I'm deadly afraid that these programs will not be able to continue to thrive without their stewards I wasn't planning on speaking tonight uh so please forgive my pauses or lack of preparation my speech is 100% human [Applause] generated um let me also clarify the new crer program um that you asked about earlier the newcomer program is taught by El teachers and an ELD Department thank you for looking at me when I'm speaking it makes me feel heard um this layoff process in my 21 years in this district is unprecedented today I want to narrow the topic to our newcomers how appropriate on a night our deac parents presented their plan and recommendations for our newcomers and plural linguals our newcomers are amazing students and their ELD teachers that provide them the courage to achieve in a Strange New World to push boundaries to Advocate and to learn president Randall tro you have witnessed this firsthand in my classroom when you visited my class and participated as a judge when my newcomers pushed their voice to speak in important issues in their project soak boox speeches it was a wonderful day Mr salivar and Dr freered you also participated and I'm forever grateful for that and so are they they were nervous but appreciate you both have also experienced oh shoot I got to speed up this was made possible through years of experience to orchestrate that moment this is an ex I want to go back to now the daac recommendations they recommended by daac to continue to provide training in parents and staff on socio emotional needs and cultural competencies this is an excellent recommendation do you know who is called upon to provide PD to our staff other teachers in this specified area experienced ELD teachers did you know that half of our ELD teaching staff has been has received riffs teachers with 18 to 22 years of newcomer experience did you know that these teachers at the start of the year were declared under ELD Department to only now be miraculously changed to ELA as if El did not nor never did exist I am a department chair of ELD I run my own meetings attend ELD district meetings not Ela my El Department colleagues on every one of our campuses do this and More Mr matsuda has often said the answers are in the room well if these layoffs happen the answers will leave the room with up to 22 years of experience um let me skip to we lose a combined of over a hundred years experience if you lay off these teachers especially in the ELD Department you will not have the experience to meet the recommendations of community schools of our deac you won't have it the answers won't be in the room anymore I recognize all these issues and sometimes it is easy to fall into emotional stances I'm asking you to look Beyond just the one side you have been basing your decisions upon you have been presented with many Alternatives many numbers I ask that you look at the numbers that have been given to you from all sides you have choices thank you Miss L I'll leave you with Maya Angelo's words when you know better do better thank you [Applause] Martinez Martinez roas Oh Linda go [Applause] ahead good evening I am a proud product of this District I've lived in Anaheim I would say my entire life and the reason why I stand here today is because I couldn't be anywhere just like many other people in my community couldn't be who they are without our teachers I want to thank the teachers that built me and there are some that are still at Anaheim high school I want to thank them excuse me if I get emotional because sometimes I think that this District you guys in particular are not making the right decisions and sometimes I've spoken things here that may hurt you or that you might take it negatively but it's because I care this is my community this is our children this is our teachers lives this is who we are if we cannot contribute to the future of our children where are we going to stand I want to continue with my speech and I want to say this I want to thank all the teachers that are sitting here today we stand with you the teachers that are online the ones that are not holding back to not be seen because they're scared of repercussion we stand with you Jessica Guerrero you represent me in my district please remember the promises you made to this group of teachers stand behind your word and every board member with respect we ask that I want to just ask for one minute just to say this I want to thank our teachers for the incredible mentors and role models and the dedication the guidance that they are to our children their kind caring nature that has made this world and this community a better place we can believe in ourselves Without Limits when we walk with confidence knowing that we're capable of achieving anything that we said our minds to thanks to the guidance of our teachers please Anaheim Union High School District do not limit the future of our students by cutting our teachers contracts as we look at days ahead we need you to prioritize that education in Anaheim is important we stand with our teachers and we hope that you do what's correct to protect the future of our students by saving our teacher contracts the impact of these Cuts will affect our children the teacher R the student and teacher ratios please do what's right and please save those contracts you're capable of doing the right thing thank you [Music] [Applause] bu noes good afternoon everybody my name is JIA roas the last time that I was here it was back on 2018 and I came only because the need of our students the need of our community we were fighting because we need scker campus for those young kids that love to play soccer I'm here today because I'm going to stand with the teachers I wanted to say thank you so much for everything that you guys been doing for our kids I I'm a proud parent of six kids I was a student at syamore Lincoln in Anaheim I did not graduate it because I took a wrong decisions but I'm very proud to be standing here and to tell you guys who I am because you guys know who I am and you guys know that I'm going to fight this with the teachers because we both for you guys to represent us to do the right thing something is really wrong Mr mashura something is going on that you're not paying attention it's not only the safety it's not only the education it's not only about your position it's about our schools it's about our teachers I spent the whole day last week at Anaheim high school because I thought that my student was making a wrong decisions and you know what was my surprise it was not my son some of your one of the teacher said that they have substitute student sub substitute um teachers the first period teacher was not even paying attention on the class I took the notes and I bring it up to the principal there is so many problems that is going on in the school and you need to pay attention it really break my heart the last Friday wasn't a fight in that school and my daughter was part of that fight not because she took a wrong decision because some other girls ped my daughter and I feel very proud that my daughter came up here and speak up something is going on that you're not paying attention I scream I yell and I ask for you to resign because if if you're the leader if you're the person who represent us in the district something is going on wrong especially that if we have a community schools and we should have communication each other and they know who we are and we are putting ours as say parents in the school and things like that are happening something is totally wrong and I've very from the bottom of my heart I'm gonna say this shame on the other people that come and Applause for your job because that's not right they should feel embarrassed and they should stand here with the teachers please take a decision that is going to make change because look at at the young kids they're paying attention hopefully my daughter and those young kids in the future get those positions make a make a good decision tonight please [Applause] Randy present okay that's our last speaker Randy greetings um my name is Randy do that I work at Oxford Academy um I'm going to talk pretty much directly to the board so because you're the ones who have the most control in this situation so members of the board the four of you have the opportunity to make things right regarding the proposed certificate reduction in force the extension of the Riff hearings has created a situation that can only be resolved in a fair and Equitable manner by immediately ending the reduction in force my argument is simple and it does not involve attributing any negative motivations or intentions to anyone when it comes to teacher layoffs California law mandates that teachers who are to be laid off must receive a notice of termination by May 15th that is 8 days from today according to Ed code 44955 C if the teacher does not receive a notice by May 15th then the teacher shall be deemed reemployed for the following school year this law makes it fair for the laid-off teachers throughout California in the sense that all of the teachers know on the same date that they need to find a new job so eight days from now all of the California's laid-off teachers will begin the race for new jobs all that is except for me and nearly 160 of my colleagues instead we will all be held at the starting line until well into June because the extension of our hearings also created an extension of the notification deadline with each passing day the emotional toll on us will continue to grow as Our Fate remains in limbo what fun eventually about 60 of us will be laid off we will try to find jobs among the scraps that are left over after everyone else had had a month-long Head Start is that except acceptable to you the four board members because if it is not acceptable to you simply create and pass a resolution to cancel the current reduction in force also about a hundred of us will survive the layoff and return to ahsd however we will be well aware that we are returning to a district where the district cabinet and School Board were perfectly willing to let us go that will be a wonderful work environment don't you think and what about the students one of the student speakers talked about the disruption that has occurred due to the teachers being gone for four days of hearings is it acceptable to you the board members to pull nearly 160 teachers out of their classrooms for four more days further disrupting the education of the ahsd students if it is not acceptable to you simply create and pass a res resolution to cancel the current Red production in force you can start fresh to create a transparent collaborative effort to do any necessary layoffs in the future as one of the student speakers correctly stated superintendent matsuda himself said that the district will have $178 million in their quote unquote savings account at the end of the 2024 2025 school year that's after next school year even if there is no reduction in force do you want to forever be known as the school board that laid off 60 teachers and put them at an unfair disadvantage in finding jobs while sitting on $178 million you have another option you can be known as the school board that was not afraid to analyze new information and make the right decision the four of you have the power to do the right thing will you do it thank you [Applause] right that closes public comments on item 10.1 School sponsored student organization this is an action item so moved second okay moved and seconded and all in favor including our student Board of trustee I I I all right thank you item 10.2 resolution number 2023 sl24 d-23 enhancing supports and resources for lgbtq plus students action item so so moved second moved and seconded this is a roll call vote and our student trustee gets to vote on this item as well Daniela Ruiz hi Mr O'Neal hi Miss Smith hi Miss Guerrero I and I vote I I 10.3 resolution number 20232 4- hr-8 classified school employee week May 19th through the 25th 2024 action item moved moved a second this is a roll call vote Mr O'Neal I miss Smith hi Miss Guerrero I and I vote I item 10.4 resolution number 2023 SL 24-hr d09 certificated reduction in Force action item roll call vote no moved second okay it's been moved and seconded any questions or comments on this item uh I just wanted a clarification we're moving from 9 to S is that correct with the Amendments okay thank you any other questions on this okay all in favor oh sorry roll call vote Mr O'Neal I miss Smith I Miss Guerrero I and I vote I resolution 10.5 I'm sorry 10.5 resolution number 2023 sl24 hr-10 National speech language hearing month action item move second moved and seconded Mr O'Neal this is a roll call vot Miss Smith hi Miss gerero I and I vote I item 10.6 was pulled prior to the meeting 10.7 agreement Transportation core de alen Charter Academy action item no moved second okay so I asked the question if this was in Idaho and yes it is in Idaho but the clarification was that uh the field trip is the students are coming here to LA and our buses are taking I love that Innovation great great um any questions on this item no okay comments uh action item all in favor I I 108 Grant award Carnegie Corporation of New York profiles of collective leadership action item slow moved second moved and seconded um would you please speak on this item so we're actually really excited and proud that we received a grant from Carnegie it's a $200,000 Grant it's it's because of the work of our Anaheim collaborative you heard actually from several of our collaborative Partners tonight um it's also connected to the work that we're doing with the Chan Zuckerberg Grant which we got which is over a million dollars in Grant that is helping to develop ways to measure the 5c something that's called out in our higher uh Ed partners and our collaborative so this is going to help us collect authentic feedback on that process and also potentially impact and provide feedback to even like the uc's who's one of our pledge partners which are looking for other ways to assess uh student Talent um right now see with the SATs acts not there they're looking at other ways to measure student Talent the 5c's as you heard from sanis is one of the ways that they've differentiated our students and the why they're performing at higher levels so it's an exciting Grant opportunity it's to engage and research connected to that work thank you can you um can you share what exactly the money will be used for and is it for certain sites or District white so it's District white I know in the item we talked about during the AI Summit how an Walker and candidate I think participated in that that experience but it's it's districtwide um there's still work to be done with our partners in terms of how we spend that money but it's really bringing parents students and staff alike to provide feedback authentic feedback on what's Happening as it connects to our 5c's and the reflections that students are doing as a part of their performance task assessments so um you know $200,000 is a lot of money to an individual but um for the district it's it's more of a planning Grant in terms of could lead to additional opportunities to further that and expand that work on a much larger scale okay any more questions or comments all right um all in favor I 10.9 agreement s Sage National Geographic learning ELD instructional materials this is an action item still moved second questions or comments I know there was one question and it was answered um on our agreements we were we wondered why the teacher hadn't hadn't uh adopted this the new new materials or opted not to adopt the new materials right okay okay U moving on all in favor I I I 10.10 agreement awareness in motion aim formally known as mine kind Institute LLC action item who Moved second moved and seconded any questions or comments okay all in favor I hi 10 11 agreement cyber forward Academy action item slow moved second moved and seconded um yeah we asked um about the um in depthness of this program because that first first reading uh it seemed like it was just uh uh two informational sessions but this is a longer program with more in-depth and bringing in um experts on this okay I had a question go ahead as well um I know we partnered in the past I believe with uh cyber for Academy do you know do you have any feedback from our students or teachers yeah I'm going to bring up Scott Randell he's our coordinator of career readus and he's worked with with cyber Academy before um so I'm G to have Scott speak to that yeah good evening everybody um yeah thanks for the question uh we did partner with cyber forward in the summer of 2022 uh we had 30 students participate um the program was offered districtwide at the time so we had students from a variety of schools participate um feedback from the students was really positive we had um some testimonials from the students that um they found the program very supportive they felt that they got a deeper dive into the field of cyber security and um the appreciated the guest speakers um we actually beyond that had um additional students participate in Regional offerings where uh funding was provided by ocde or other grants to provide it regionally so we've had 46 students total participate in the program and they do actually um provide job offers to students on occasion so we had four four students um that have received um paid positions as Junior cyber security analysis uh junior cyber security speci Specialists and three of them are still working uh with cyber forward at the moment um so uh it's it's uh worked really well to take the pathway knowledge of our students and then take it to the next level with work-based learning experiences um this is funded by a strong Workforce Grant specifically to support the cyber security pathway and um these are students at Magnolia who've worked many since junior high to uh to get into this position so we're looking forward to the to the program fantastic congratulations to our students who have jobs absolutely I love that all right uh all in favor I I 1012 agreement uh oale Romero American Red Cross instructor action item so moved second uh I forgot to ask this question earlier um how many years will this uh certification be good for is it the usual years right all right thank you any other questions comments hey all in favor I I 1013 Soul source justification area software Inc DBA Eagle Software action item move second moved and seconded any questions or comments uh yes question question and comment I know um we've had issues with the area slowing down and some outages how will this will this help Cloud hosting at those challenges moving forward so that's a great question so um if I may uh trusty Guerrero um we actually we brought out an item um I think a couple meetings ago having to do a report or having someone do research and provide a recommendation to us and this this is connected to that recommendation um through I've Know spoken with our asset president Jeff Morgan CERN and we've also brought this to our teacher imput group because as you just indicated we have had some challenges with Aries over the last few years with its speed and just um efficiency um it's kind of like being on a high way and with Aries along with all the other things that there's traffic on the highway which is slow the response so this is taking Aries off of our server system as a host and now placing areas as the host of their own platform so it'll open up the highway which will allow for more efficiencies with not only our platforms but because Aries has their infrastructure it's going to also support the highway making Aries way more efficient uh we also vetted this with our apj which is the counselor Union and they were very supportive because much of their work is on the area system um you should know too that Aries is they haven't committed to the exact date but within five years they have indicated to Eric Greenwood our chief technology officer that they are going to be kind of requiring any District who utilizes areas to to do this automatically because we already have an agreement with Aras it's that's why it's a soul Source that's a process we go through where we're getting it at a lesser expensive rate um whereas this potentially become a mandat process moving forward the other thing too is I believe all of our feeder Elementary School Districts utilize areas so there's motivation for us to continue with areas as our student management system not to be confused with the Cadence our learning management system um but this is this is another reason why this is valuable and this will provide a pretty immediate response in terms of um removing the delays or the traffic that we've seen um on the in the infrastructure in terms of areas and his performance thank you for clarifying okay all in favor hi hi item 1014 revised board policy 8708 sexual harassment students second reading move to approve second any questions or comments on this item okay all in favor I I 10:15 Declaration of Need for fully qualified Educators action item moved second moved and seconded all in favor I okay moving on consent calendar Mr anneal um nope nope nothing to fall cool okay move move for the balance yep second okay moving to second it all in favor I I I all right moving on to superintendent staff report thank you I just um want to say something about my last visit with Anna piery and I've shared this one with some of the teachers she um she told me that she does not wish this type of cancer on anybody but it's given her time to say goodbye to her loved ones and she said that she's very thankful to God for 80 years of health and unfortunately the last few months she was you know given this cancer and she was very grateful to the entire district and there's so much love that went out to her and she told me she uh you know it beats being in a in an odd way it beats being hit by a car and not having that opportunity to say I love you and that's what we remember about Anna piery because I I mean all of this turmoil and Trauma I'm I think all of us are trying to we are reflecting all of us on on our own humanity and um and I I do really I am thinking of Anna piery and her family at this point and what she told me at the end I want to Echo the same sentiments uh Anna will be missed um she had a tremendous impact and influence on me personally and I've enjoyed being able to work closely with her over the last uh 10 plus years so I know I'm thinking of both Kenna reiku and the family and Anna so she'll be missed I do want to take a moment to um focus on a positive um you heard I think from one of our presentations about the Google certificates um we just got when that um with our students so we're the first as you may recall first Public School in the country to work with Google and the first school district in the country where we integrated into the classroom experience and we just found out uh later today as I know Amanda and a team went to Google to participate we have over 850 now of our students who will graduate with Google certificates which is incredible last year we were at 270 so it's a significant um uptick in in students being able to meet that threshold um and it's the most in the nation also last night I know um or president you were there we had 40 parents being recognized for also earning the Google certificates as parents and that's something we offer for free for the typical person who would want to pursue a Google certificate um because it's a grow with Google program it's it's something that people typically would pay for it could be upwards of, dollars because it's seen as the equivalent of a bachelor's degree in many cases to to through their Workforce program to help create uh remove barriers to create more equity for those who maybe don't have the opportunity to pursue a college degree so the fact that we're able to offer this for our students and our parents free of charge is incredible savings you think about the 850 students that earned it's the equivalent of 850,000 saved right that they would have been paying if they had to do that on their own and same for our 40 parents so we're excited I'm I'm proud of Amanda and the great work that she's been leading of course the incredible teachers that have taken the time to go through I think it's like six months of training to take the course and then work with intention to integrate it into their classrooms so definitely unique skill and experience that um is pretty remarkable so I'm really proud of the great work that's been done and more proud of the students and families that took advantage and are going to help it leverage and improve the quality of their life so just wanted to share that well I'd also like to just um acknowledge and thank Anna piery for just the incredible Service uh that she's provided her entire life uh to education um I've learned so much uh from her you know from her guidance over the you know the last uh nine years for me um and um what I think is just really amazing about how sincere she was and her belief um and her drive to you know to serve is she was still engaging with us just like she always did last week and um you know I I was fortunate enough to to visit her and have um have a really uh nice long conversation and um some conversations that we never had a chance to um you know to have before and um uh I just I just left just you know really being um you know uh influenced and inspired to just you know be a better person so that's the kind of uh Legacy that we all hope to leave and uh she's definitely left that and um you know I just want to thank her and uh and we're going to miss her I just want to share something about Anna um she loves the volunteer and um when I couldn't findtime certain projects I would actually go to her and she would give me these Amazing Ideas and even all the way towards the end she would always give me a lot of great advice about life and about what I can do when I retired and um because she was even more busy um in retirement than when she was working I think so she always told me Nancy find the next thing to do so I just really appreciated her um about that I do want to take this time to um uh share our visit with our teacher of the year actually the county teacher of the year one of the um sixth County teacher of the year Joseph King at hope we were able to celebrate him um earlier this week and he will now be competing for the State uh teacher of the year award so uh he's an amazing person if you ever have a chance to work with him he served on a couple committees with me extremely dedicated um and just hard heart of goal and so thank you so much for um being the model teacher for us and I always love to spend time with him and see how he um is with with with with our children so just um wanted to uh give a shout out to him thank you and I do share the sentiments about uh Mrs piery it's been a hard day it's been a hard five months um she was a very strong person and she was uh a very helpful person and I appreciated everything that she did for us um I also appreciate everyone sharing uh their stories about her because some of us didn't know her as well but it's wonderful to hear uh the things that people learned and to um to to remember her so I'm also thinking of her daughters and her grandchildren as well I also want to Echo um what's already been said about Anna piery we may she rest in peace and really up until um just this last month she was still joining us in our close sessions by you know on a conference call and just her energy and her you know just wisdom and and what she brought to the table and really her her servant lead leadership as she was an example to all of us and a great role model and had a huge impact on many um I also want to acknowledge and thank um all of our sites as you know the we near the end of the school year there's a lot of work being done and we understand how busy they are and we and we've had the opportunity to be a part of their Capstone showcases where students are sharing their their stories and their experiences and reflecting on their growth over the you know last um six years from 7 through 12 and and really um um just just provide providing that insight into how much they have grown and and uh and just thanks to the work that being done at each of our sites from from everyone from site leadership to teachers and support staff and counselors so um as we head towards the end of the school year just wanted to acknowledge all of the work and and appreciate all the efforts I am extremely honored to have been chosen to have this position and to have met Miss piery during my interview process um although this is my last meeting it doesn't feel like an end because I know that I will be carrying this knowledge throughout you know the rest of college or university and like throughout the rest of my life so although it is an end it is also another beginning for me so thank you well instead of talking about me I'll Reserve that for some other time talk about Anna um the last time I visited her with her uh we talked about life we talked about um we talked about things that we both like to do she loved to water ski as you know she had a place on the river and she was always there but she also liked to snow ski a lot and I did both of those in my life uh but not recently unfortunately but we had a really great talk about just life in General and she she said something that uh really hit home she says I know I'm 80 years old and I really didn't expect to go out this way she said I had expected to have many more years to have fun so you just never know what's ahead of you so um I've known Anna for oh close to 30 years um when we were on city council together separate but but Sor that's where I met her uh so we've had a lot of good years together a lot of good conversations she wasn't always um agreeing with me uh as we all know that um as as we've talked you know over the years in our private discussions and our open discussions here that she was pretty feisty and that's the way she was last time I talked are un uncomfortable but feisty and U I want to offer my heart heartfelt condolences to her family and to all those that who knew her and um I hope that we remember Anna uh as we remember Anna we'll think about um the short time we really have here and how she would want everyone to work together um to provide uh a better educational opportunities for the community uh where we live and serve and she will definitely be missed so thank you well I spoke earlier that uh she enjoyed working and doing all of her different activities and found joy in them and I know that for all of us it's a loss and I just send love to her family and those who cherished her so much thank you thank you um I'll reserve my other comments as well I want to um also share about Anna um as one of the newest members on the board uh I um had the privilege of meeting her these past two years and um she was I had the privilege of actually sitting next to her my first year on this stas um and she was always very giving um of advice um even when I uh when we met with her um uh uh in her uh last days um she was still giving advice um she has always been a strong Advocate um for ahsd uh for the Cypress Community and she's dedicated herself to enriching the lives of countless of students um who I know who honor her Legacy as she continues um and I just want to send my heartfelt condolences uh to her family um to her children and to her uh grandchildren that she loved dearly um and always spoke about and I was always I'm very fond of all her stories um and she will truly be missed up here um and it was an honor and privilege to work alongside her thank you thank you I already um gave my comments so I'm going to move on uh to our um Advanced planning future meeting dates um Regular board meeting will be June 6 um but I believe we've got a meeting coming up yep uh Friday uh suggested agenda items trustees um I would just like to say that um it's apparent that there's uh still a lot of misinformation and when we do our next presentation of budget um that we be as suggested as explicit as we possibly can I know we do graphs and I know we do um you know the the slides but um we really we really have to um let everyone know um that U you know there is a shortfall and um we've got a we've we're just going to have to continue to teach and uh give the lesson because there's just just a lot of um misinformation out there um I'm going to continue to say that because um as trustees we don't want to be in this position we don't want to look at this um at the end of the year we do not want to be in this position um so we will continue to um as a cabinet and as a board to um give out as much information as we can um I will say um it's really um disheartening when folks can just get up there and say whatever they feel and and without facts um and and we are not allowed to say anything back uh especially we are not allowed to say things that were discussed um in bargaining so I think a lot of um I'll reserve my comment on that um in the spirit of um in the spirit of Miss piery but know this every single one of us up here cares deeply for this district and we do not want to be in this position and it's not as easy as flipping a switch that some folks might want to um entertain so we will continue uh and on that note I'd like to adjourn in Miss Pier's name so move second all in favor I I thank you everyone

and that uh money will support um the different classes of 25 26 and 27 number of sports updates here that you can read about um one that I wanted to highlight so um we have a state champion who's being recognized at the State House this Thursday I don't know if I hope I don't mispronounce his name it Lardo melenciano who is a junior so he's uh being recognized as a state champion in the 300 uh meter during the winter track session um and he's being invited by centor Senator Pavel Pano and you can read all the other details there and I know Mr Nelson sends out the schedule and appreciates um all of the support um for people attending the games and showing their support and finally an update on senior prom and class trip at the end of the slides there so they did a great job there's um a lot of work that went into the presentation I'm sorry the students couldn't be here um to present it themselves I know it's a lot more fun when they're here Brenda thank you that was a lot there I didn't want to let it go uh yeah they did a lot of work un noticed thank you can we take the vote please to go to Executive session Mr tbox Miss Ferris m d Mr Mahia yes Mr Hayden yes awesome thank you um um after the executive section can you just send oh yeah I can come back in hard it's really hard yeah I'm in this meeting I text I Chang the camera you said something I was going to but I'm like it's fine yeah I was looking at the email waiting for something to come up water for e for e for e for e for for for know what I me EX she gave me a high copy of this evaluation the same thing that's in the binder oh okay yeah do you want me do with it I'll just hold on to it with this you're taking this whole thing right here y all signed yep thank you e e e second all in favor I no I want to stay put that down than

gratitude to all the teachers counselors community members and families who have supported our students every step of the way your guidance and encouragement have played a significant role in their success as we celebrate tonight let us remember that this is just the beginning of our journey seniors thank you for being here this evening to celebrate not only your accomplishments but also to support your peers so we're going to start the evening with our local scholarships and we want to say thank you to all the local scholarship sponsors once again you've been very generous and we really appreciate that and uh we're going to give a lot of scholarships away tonight uh they will do some special Awards and they will recognize each senior so tonight we're going to get started though with Abigail Dean from Allen County she's going to recognize we had four students who completed the asso of Arts degree uh while in high school they graduated last Saturday and then will graduate Burlington High School this Saturday she's going to Rec those students first and then give away the first scholarship of the evening on behalf of alen Community College congratulations to all the seniors um but tonight we get to recognize four special um outstanding students um and as I call your name please set forward to receive your app those students are Johanna carasco Chloe Dule Alana Harris and Emma Krueger [Applause] the next student I'll be recognizing is Kyla lton she will be attending Allen Community College in the fall and has been awarded the presidential scholarship which covers tuition instructional materials and student fees of 18 hours for courses beginning August 24th [Applause] congratulations our next scholarship will be presented by Mark and Carol Harris the de unlimited scholarship congratulations to all the 2024 graduates it's nice to be here uh on behalf of this is my wife Carol and Mark Harris we're co-chair of the D unlimit John Redmond and we're going to give away a scholarship to uh one of the students here and congratulations to Hunter ring forn his scholarship from [Applause] unlimited next is the Burlington Ry Club scholarship there are two of them $500 each they go to Katie dugar and Brenda Wilson clay Ral will now present the Coffee County Farm Bureau Association scholarship the Coffee County Farm Bureau Association is a Grassroots agricultural organization that helps uh members through products and services each year we look to award one members one family member with a scholarship as long as they are going on to work in agriculture in cocky County this year it's my honor to award a scholarship of $1,000 to miss Brena [Applause] Wilson Mrs grer will now present the Portland G scholarship parle Bell was a long-term Coffee County resident who lived just west of Burlington he is his he and his sister were both quite involved with and concerned about the education of Youth in this area he was a local farmer and became involved in giving away a scholarship each year while he was still living he did this by interviewing various seniors and making his own personal choice one of his last request was to maintain an amount of money for the funding of one or more scholarships annually to a BHS graduate with the help of friends he laid out the procedure to be followed in choosing the recipients of those scholarships since his passing his scholarship guidelines and the traditional P porel BHS scholarships have continued this year's recipient of $500 scholarship is Joanna carasco the Burlington James scholarship in the amount of $500 also goes to Joanna [Applause] carasco the can Kansas Masonic LOD would like to award a scholarship the Lester Barett and Clarice whiteall King scholarship in the amount of $1,000 it goes to Owen Yokum tell you that you've already received the check please it sometimes kids don't do that they need you to catch the check put it your way we will now award some 48 scholarships we need the following students to all come up on the stage We need c Baker Emma krer Kyla lton Ashton Layman and Brena [Applause] Wilson the liberty for Club scholarship in the amount of $250 goes to Bren [Applause] Wilson the smile and through 4 Club scholarship in the amount of $200 goes to Colt Baker and Ashton Layman the Stringtown bombers 4 Club scholarship and the amount of $500 are awarded to Emma Krueger and Kyla lton the Coffee County 4 Ambassador scholarship in the amount of $250 is awarded to Emma Krueger Kyla lton Ashton Layman and Brena [Applause] Wilson the Dale Douglas Memorial 4 scholarship is awarded to Brena Wilson in the amount of 00 the Francis e spilman Memorial 4 scholarship is awarded to Kyla langon Glenn M and rosemary buset for age scholarship in the amount of $800 is awarded to Kyla Lon great job for you members thank [Applause] you the FFA scholarships were awarded a couple weeks ago at uh the FFA banquet we do want to recognize those students we call your name just please stand at your seat that evening receiving $200 uh our Colt Baker roie Fels monana pringer Emma krer Lon Ashton Layman Hunter ring roie Reynolds K trul Love and Brena Wilson to additional FFA scholarships were awarded that night in the amount of $250 the Mary Ellen paron Memorial FFA scholarship went to Kyla Lon and Brenda Wilson please the FFA Pro my Ford built Ford tough scholarship in the amount of $1,000 goes to Emma krer come on [Applause] up the f Future Leaders Tracker Supply Company trade scholarship in the amount of $5,000 goes to Hunter [Applause] Ry student leadership team scholarship in the amount of $150 go to Ava V and Kyla [Applause] Lon the community blood drive scholarship in the amount of 2 $50 each go to Johanna carasco and Ella [Applause] Ralph the Harold W Ziggler Memorial band scholarship in the amount of $1,000 goes to Nathan Griffin the Lonnie Jasper Memorial Scholarship there are three of them each for $500 they go to Joanna carasco roie Reynolds and King true love the William F Bill Bower career pathway scholarship in the amount of $500 goes to Brena Wilson the fittings export scholarship it is worth $1500 and is partially renewable there are two of them they go to Johanna carasco and Hunter Ryland the rod Hoover Memorial Scholarship in the amount of $1,000 goes to kayen harant we have a few kids in Minnesota tonight we're on their way back to the kid wins competition and he's one of those those kiddos the Burlington wrestling Foundation scholarship in the amount of $500 goes to Johanna crosco [Applause] the Coffee County Sheriff's Reserve scholarship in the amount of $500 goes to Owen Yokum the Lory show ran Memorial Scholarship in the amount of $1,000 there are three of them awarded they go to Ali Harris Kyla lton and Brena Wilson [Applause] the wild cat scholarship an anonymous donor has donated the money for this each scholarship is worth $1,000 there for emry hit and Hunter Riley the Burlington firefighter scholarship in the amount of $1,000 goes to our brodies bro Fels and Brody Reynolds [Applause] the UND Sheriff can Ro Memorial Scholarship in the amount of $500 goes to Roy [Applause] Reynolds the chapter code peo growth in self-control scholarship in the amount of $500 goes to Brena Wilson the Len's Legacy scholarship there are four of them two of them are for $500 they go to Kane trul love and Owen Yoko the other two laurren Legacy scholarships are for $1,000 each they go to Logan curtain and Ashton Layman [Applause] the coffee Health Foundation Roy GD long scholarship for $500 per semester so for over four years it's really an $8,000 scholarship it goes to emry hit and Owen Yokum the Heather Arnold scholarship $1,000 a semester so over four years it's $8,000 goes to and it's renewable with a 2.0 GPA so every confidence that these students are going to keep that it goes to Katie dugar and Kate true love bar Sapp will now introduce all of the BHS alumni Foundation scholarships the first scholarship is the gladiola Bowman Memorial Scholarship for $500 goes to Brenda Aruda Andrade [Applause] Jack and Rita Rich scholarship of $500 goes to Brena [Applause] Wilson the Burlington High School alumni association scholar of $750 goes to Emma [Applause] Krueger the Kirk man wearing Memorial Scholarship of $1,000 goes to Owen [Applause] y the bill Freeman Memorial Scholarship of $1,000 goes to Ella r the Deborah raw Memorial Scholarship of $1,00 goes to Katie dugar J Howard and L bir family scholarship of $1,000 goes to Jaden Cher [Applause] Glen o May scholarship of $1,000 goes to Emma Krueger the Sally J Donahue Memorial Scholarship a former BHS teacher of $1,00 goes to Brena Wilson [Applause] Margaret Dolores Bowman Decker Memorial Scholarship of $1,000 goes to Ali [Applause] Harris the John a Decker Memorial Scholarship of $1,000 goes to Kane Trula [Applause] the Jane Keith nap scholarship of $1,000 goes to Brena Wilson [Applause] The dway Fitch family scholarship of $1,500 goes to Owen yoga the kver family scholarship of $2400 goes to Jaden [Applause] CH the Samuel A Jr and Doris Hutchinson Memorial scholar sh of $3,000 goes to Emma [Applause] Krueger the Maria Isabel Lang Memorial Scholarship of $1,000 which is renewable for three years goes to Johanna Gasco and Brena [Applause] Wilson Elmer Dean and marjerie her scholarship of $4,000 goes to Hunter [Applause] Ryland the Warren and glis Decker Memorial Scholarship of $4,000 goes to Kane true [Applause] love the Albert clar and Roy Mathias Memorial Scholarship of $5,000 goes to Ella r [Applause] we have three students who will be receiving the Missy and Frank hate scholarship for $5,000 each those students are brinda Aruda andr Ali Harris and Johanna carasco the Joe and Mary rer Memorial Scholarship of $5,000 each goes to three students those are Chloe gup Kyla Lon and Owen [Applause] yoga congratulations to all scholarship recipients local local scholarship sponsors thank you very much for your generosity and congratulations to the class of 2024 [Applause] I reiterate that as well good job and applying for those local scholarships uh just going to throw out their parents just so you know on these alumni scholarships there were 26 of them and in the class of 69 students only 13 applied for them so uh congratulations to those of you who did apply you did very well tonight uh going on we're going to go to our outstanding senior in the various curricular areas Mrs Rover your first okay we're going to start with the outstanding seniors in art um Miss Elena Harris and Miss Kyla Lon come on [Applause] up and I hope you guys had a chance to go check out our um art display we have such talented students um they did a great job the outstanding senior in family and consumer science is Mr Hampton Skipper outstanding senior in FFA Kyla lton and Brena Wilson the outstanding senior in partic Chloe [Applause] gaple outstanding senior in language arts Brenda Aruda Andra Grande sorry Brenda I keep trying for a year and Owen yo Owen [Applause] Yokum all right next we have our outstanding seniors inide science that goes to Joanna Carrasco Logan curtain Brendan deing and emry [Applause] kit our outstanding senior in social science Brook mccardy [Applause] outstanding seniors in band Harley Baker and Nathan [Applause] Griffin outstanding senior in theater Productions actress mallerie [Applause] Gilmore outstanding senior in theater Productions actor Owen [Applause] Yokum outstanding senior in theater Productions crew doen plumber [Applause] at this time I'd like to award the Kansas Governor scholar each High School in Kansas can nominate one student as a Kansas Governor scholar the requirement is that this student ranks in the top 1% of their graduating class I was able to attend this on Sunday and a little tidbit about his family 21 years years ago to that Sunday his mother got the same award so congratulations to Chandler [Applause] Wright the Ronald Reagan leadership award the Ronald Reagan leadership award is a prestigious award that is presented to a graduating senior who best exemplifies Drive humility and service before themselves the staff of VHS chooses the recipient of this award and he is Kaden [Applause] hartpence the Dell M Dennis excellence and education award the Dell m m Dennis excellence and education award is for a senior who exhibits a desire for Learning and excels academically the staff of BHS chooses the recipient for this award and the recipient is Nathan [Applause] Griffin the Kansas Masonic Foundation exemplary student award the Kansas Kansas Masonic Lodge recognizes students for being exemplary in their schools recognition could be for academics leadership overcoming special circumstances or just because they're an all-around good kid the staff of BHS chooses the recipients of the Kansas Masonic Foundation exemplary student award and they are Harley and col Baker the qua Citizenship Award is voted on by the staff and is awarded to one female student and one male student who best exemplify the characteristics of respect responsibility and reverence this year's quisha Citizenship Award winners are Joanna Carrasco and kayen Hart [Applause] the following students were chosen to receive the Coffee County Flight Training scholarship and have been working hard to earn their pilot's license these students can just stand at their seat to be recognized Khloe gupto Brody Reynolds and Kane [Applause] Trula at this time we would like to recognize the accomplishments of our seniors on the forensics team the national speech and debate Association Works to connect support and inspire a community committed to empowering students through competitive speech and debate part of their mission is centered on celebrating the incredible achievements of its of members and recognizing students and coaches for participation and achievements in speech and debate activities as members earn points they also earn new Honor Society degrees degrees recognize progress provide motivation and offer a distinction each time a new degree is earned members are mailed a corresponding seal for their custom membership certificate today we would like to recognize three seniors for their accomplishments on our friends exam throughout High School the first is Chandler Wright Chandler was a 2023 State finalist and has earned the Merit and honor degrees from the national speech and debate [Music] Association second is mallerie Gilmore mallerie was also a 2023 State finalist and has earned the Merit and honor degrees from the national speech and debate Association last is Khloe gupto Khloe was a 2023 State finalist and just last weekend was a 2024 State finalist as well Chloe is an alternate to the 2024 nsda National forensics tournament as a result of her accomplishments Khloe has earned the Merit honor excellence and distinction degrees from the national speech and debate Association as a competitor at the national qualifier tournament Khloe will also earn her honor [Applause] cords we will now recognize the students who have earned their CNA or certified nurse aid students please sand at your seat to be recognized Katie dugar Emory kit carrian Presley Lea price and Ava rasli congratulations we have one student who has earned her certificate as a certified medication Aid wall in high school she is Emory [Applause] kit um a student who has earned her CPR certification while in high school is Khloe gtil please St that's the only one that reported it to us the following students earn their OSHA 10 certification while in high school please stand they are Colt Baker Carson bangs Ethan Bartley Molly Burke Jay Briggs Wyatt Berger quaade conl Damon cook Brody PHS Nathan Griffin Zane hoback Ashton Layman Abby Parks carrian Presley Leila Price Ava Ratliff Hunter riling Sutton sleer Cam sadell and Kane Trula the following students will complete their training for the commercial driver's license or CDL after they finish the driving portion this summer they are Wyatt berer quaade conl Baylor Ernst Brody Fels ashon Layman and Parker Parsons we have one student who has earned his Universal EPA 608 certificate from Neosho County Community College and that is Damon cook a vocational concentrator is a student who has completed three or more credit hours in a single vocational pathway with at least two credit hours being a combination of Technical and application levels and achieving 80% on the course competencies or better they have not obtained an industry recognized credential in the vocational pathway animal science pathway Kyla langon please stand conf prehensive agriculture pathway Emma Krueger and Brody Reynolds digital media production pathway Logan curtain family and Community Services pathway Molly Burke and Katie dugar manufacturing production technology pathway Baylor Ernst teaching and training pathway Harley Baker Abby parks and Hannah Welsh web and digital design pathway Ava buer Kylie bordon Britain Garland doen plumber and Owen [Applause] yoken a vocational completer is a student who has completed three or more credit hours in a single vocational pathway with at least two credits being a combination of Technical and application levels and achieving 80% on the course competencies or better Additionally the student has obtained an industry recognized credential or pass a thirdparty end of pathway assessment agriculture animal science pathway cane true [Music] love agriculture comprehensive pathway Cameron stadel agriculture power structure and mechanical pathway Colt Baker Wyatt Berger Quaid conl BR Felts Ashton Layman Hunter riing and Sutton sleer manufacturing production technology pathway Ethan Bartley jce Briggs and Damon cook [Applause] the NCAA curriculum completers the curriculum consists of four credits of English three credits of math three credits of science two credits of social studies and an additional four credits of any of those or foreign language the following students have completed this curriculum please stand at your seat brinda Aruda Andrade Joanna Costco Logan marer Chloe gup Ali Harris and Ella rol and all these various things we're congratulating you on you have certificates in your packets in a little bit you'll get all these certificates Al together the Kansas Scholars curriculum the state of Kansas offers a scholarship program for Kansas kids going to Kansas colleges who have completed a prescribed curriculum of four credits of English four credits of math three credits of science specifically biology chemistry and physics three credits of social studies and two credits of foreign language the following students have completed this curriculum brinda Aruda Andrade Johanna Fasco bar faer and Ali Harris the state of Kansas then uses a special formula to identify the top curriculum completers as Kansas State Scholars they then can apply for the scholarship for the 24 designation year the average State scholar had a GPA of 3.91 and an act composit of 28 both Joanna carasco and Alie Harris have been identified by the state of Kansas as Kansas State scholar congratulations some ACT Awards we're going to ask the following students to come on stage and stay up here till we finish all these act Awards we need Jaden sheber curtain Chloe GLE Michael ianacone Brook mccardy Ella Ral Chandler Wright and Owen Yogo while they're coming up the ACT test the ACT test just come on up look handsome there the ACT test is used for College admission course placement and scholarships the state of Kansas pids for every student to take the GCT for free their junior year the highest composit score a student can earn on the ACT is a 36 act offers a variety of awards the first one is the act Benchmark achiever award these students have met or exceeded the Benchmark set by act for success in entry level classes that means they did better uh on the Benchmark in both the uh English the math the science and the social studies test all four and all of our awesome students did that Jaden sheber curtain Chloe gup he those Michael Rook mccardy Ella Ro Chandler Wright and Owen [Applause] yoga act then recognizes students for the ACT stem Club these students met are exceeded the stem Benchmark set by act which takes into account only the map science tests our students who have met the H stem Club are Logan curtain Michael aanon Chandler Wright and Owen [Applause] Yogo the ACT score jumper Club these students increased their composite score from a previous test Administration Jaden Cher Bry Reynolds and Chandler Wright [Applause] BHS also recognizes seniors who have earned the three highest ACT composite scores in the class in a single test Administration so these will be the levels Logan curtain receives the Bronze award for earning the third highest ACT score in the class of 24 he scored in 28 and I did ask [Applause] permission Chloe GLE and Owen yogam will receive the silver award for earning the second highest ACT score in the class of 2024 it is a 29 Chandler Wright receives the Gold Award for earning the highest ACT score in the class of 2024 with a score of 31 BHS will have classs located in the Commons recognizing students who have earned a minimum composite score of 30 this year we have one senior who is a member of the BHS act Club 30 selection is based on the composite earned in a single setting test Administration not the supercore that colleges can choose to use for admissions and or scholarship purposes our newest Act Club 30 member is Chandler [Applause] Wright next we will uh honor our National Honor Society members uh their sponsor uh Miss Joselyn herado is going to come up she will give fors first we have Johanna carasco who is NHS president this year Ella Ral vice president secretary Ali Harris treasure Kati duar SLT [Applause] representative and our other members are Jaden Cher Chloe GLE Hayden hartpence Emma krer Kila Lon and Brody Reynolds [Applause] congratulations at HS [Applause] members students can graduate with honors based on their cumulative seventh semester GPA students graduating Kum have earned a cumulative seventh semester GPA of 3.2 to 3.49 they will wear a red and white unrecorded graduation please hold your applause until all are on stage our Kum graduates are Harley Baker Ethan Bartley qu ponle Brendan bony Montana finger Riley Majors Lea price and Yasmin Rogers [Applause] what did you do come congratulations our honors [Applause] graduates next we have those students Ting magnitude life they have earned a Jula sth semester GPA at 3.5 to 3.79 they will wear a red and gray onor report at graduation please hold your applause until all are on stage Brenda Aruda Andrade Jaden cheber Damon cook Mark a here Roy Fel Britt barland Kaden harants emry kit Emma krer Brook mccardy Hunter ring Ro Reynolds Ella Ro and C [Applause] Stell here are your magn lob honors graduates [Applause] students graduating Su L have earned a cumulative seventh semester GPA of 3.8 to 4.0 they will wear a red and gold honor honor Fort at graduation please hold your pause until all are on stage joh carasco Logan curtain Katie dugar Chloe GLE Ali Harris Kila Lon Ashton Layman Kane true love Rena Wilson Chandler Wright and Owen yoga [Applause] here are your sum honors [Applause] graduates that Joanna Chloe Al chor and Owen you each year Burlington High School recognizes the top 10% of the graduating class by identifying them as a BHS honor scholar they will wear a medallion at graduation congratulations to the following students for being named BHS honor Scholars Joanna carasco Chloe GLE Ali Harris Kyla lton love Brena Wilson Chandler Wright and Owen yoga [Applause] the top 10% of the class of 2024 [Applause] congratulations we will now recognize each senior what their future plans are Etc uh first row if we can have you stand up you're going to us um we call your name come up the stairs but you guys want to stand and kind of scoochie this way a little bit and then as they get done second row just kind of follow we'll just keep a flow going Mrs R's going to get us started Brenda Aruda Andre and andr oh plans to plans to attend Watchman University major in international business um she's a freshman merit scholarship winner uh Washburn University School of Business scholarship winner marching band scholarship winner all at Washburn University congratulations C Wayne Baker PL to attend Sterling college major in criminal justice um he has attended Flint Hills Tech where he has college credit and he has athletic scholarship for football to St Sterling College congratulations Harley Marie Baker plans to attend Sterling College and major in elementary education she is a recipient of the Sterling college scholarship band scholarship choir schol scholarship Dean academic scholarship and a theater scholarship from Sterling congratulations Harley Ava Grace buer plans to attend witto State University in in criminal justice um for Alan County she has completed 43 college credit hours and she is a University academic scholar from witcha State University congratulations AA Kylie Elaine bordon she plans to enter the workforce as a dispatcher be nice she's going to save your life somay congratulations good luck Kye Jace Dalton Briggs plans to attend Iron Eagle welding Academy and his major is going to be welding he has attended neosa County Community College when has completed 32 college credit hours good luck Jay Wyatt Cody biver plans to attend Iron Eagle welding Academy in welding as well and he has attended um flit Hills Tech at this time and completed some college credit there as well good luck [Applause] Wyatt Joanna Isabelle carasco plans to attend Baker University and major in Psychology she has attended um Allan County where she has recently received her Associates of Arts St degree she also has an athletic scholarship for wrestling at bger University go get him Joanna Jaden star chever plans to attend ringham Young University in Idaho and major in Al Allied Health she has 44 completed 44 college credit hours at this time from Allen County Community College good luck Jaden qu J conle plans to an the workforce at s co-op in yay Center he has attended neosa County and has completed 32 college credit hours good luck [Applause] qu Damon Michael cook plan Stander of the workforce as an HVAC technician and he has earned 36 college credit hours from yoso County good luck Daniel Logan Winfield curtain plans to attend Kansas State University and major in mechanical engineering he has earned 11 college credit hours through ACC congratulations Logan Caitlyn Isabella dugar plans to attend Neosho County Community College and major in occupational therapy assistant she has earned 36 college credit hours th far through ACC good luck Caitlyn Baylor Benjamin erns plans to attend Iron Eagle welding Academy and major in welding good luck [Applause] Baylor Mar tour faier plans to to attend C AG in Spain and major in elementary education and kindgarten education good luck Mar Brody Michael Felts plans to attend Iron eagil Welding Academy and major in welding he has earned one college credit hour through fhtc good luck Brody Montana Ray fringer plans to attend Flint Hills Technical College and major in automotive technology he has earned 19 college credit hours through fhtc and also has a success scholarship from the Jones Foundation [Applause] congratulations mallerie Quinn Gilmore plans to continue working at the Burlington Early Learning Center good luck mallerie Chloe May gupto plans to attend Kansas State salinaa Aerospace and Technology campus and major in professional piloting she has earned her Associates of Arts degree through ACC good luck [Applause] Chloe Alana juwel Harris plans to attend the University of Kansas and major in marketing she has earned her Associates of Arts degree through ACC she also received the chancellor scholarship through KU good luck Alana Emma Grace Krueger plans to attend Kansas State University major in Business Administration she has earned her Associates of Arts degree from Allan Community College and has three credit hours from Flint Hills Tech she also has earned the Limestone scholarship from Kansas State University congratulations Emma Kyla Cheyenne lton plans to attend Alan Community College she plans to major in ad Communications and journalism and we learned tonight she earned the presidential scholarship congratulations Kyla Kyla they need you back oh yes Kyla special okay so as many of you know the seniors had to do 12 hours of community service for the senior exit portfolio and um I drew a picture and I'm donating all the proceeds to the local animal shelters in Burlington and Iola and so I'm drawing the name for the person who won the original artwork that I drew which is in display at the Fine Art and it's penny gluey [Applause] all right thank you KY Ashton C Layman plans to attend North Central Kansas Technical College he plans a major an oversized load driver and heavy equipment operator he has completed 10 college credit hours at Allen County and one credit hour at Flint Hill Tech congratulations Ashton Riley Joe Majors plans to enlist in the army National Guard and in January attend K State Sala Aerospace and Technology campus and major in aircraft mechanics thank you for your service Riley Brooke Autumn mccardy plans to enter the United States Air Force and work in fuels maintenance P thank you for your service Brook [Applause] Caitlyn Renee Nunan plans to attend Pittsburgh State University and she plans to major in Psychology congratulations Katie Parker Donald Parsons plans to attend North Central Kansas Technical College he's going to major in heavy equipment operation congratulations parkeren [Applause] [Music] Joseph plumber plans to attend Flint Hills Technical College he's going to major in Network Technology he's earned six credit hours at Allen County and he has already earned 29 credit hours at Flint Hills Tech he has earned the success scholarship and Jones Foundation carrian Danielle Presley plans to attend Flint Hills Technical College she plans to earn her licensed practical nursing degree she has completed eight college credit hours at Allen County she has earned the recruitment scholarship at Flint Hills Tech and the success scholarship Jones Foundation congratulations carrian Lea Rayanne price plans to attend Flint Hills Technical College she plans to major in nursing she has earned one college credit at Flint Hills Tech and she has earned the success scholarship Jones Foundation congratulations Leila AA Sue ratl plans to continue working at the Life Care Center of Burlington she has earned five college credit hours from Allen County and one from Clint Hills congratulations AA Hunter Kane ridling plans to attend Iron Eagle welding Academy and major in welding he has earned 10 college credit hours from Allen County and one from Flint Hills congratulations BR Curtis Reynolds plans to attend K State Salina Aerospace and Technology campus his major is professional piloting he has earned 34 college credit hours congratulations BR gas Marie Rogers plans to attend Flint Hills Technical College and major in graphic design she's earned 29 college credit hours already from Clinton Hills Technical College she's received two scholarships the blood drive scholarship from the American Red and a success scholarship from the Jones Foundation Ella Joe R plans to attend Pittsburgh State University and major in exercise science she has earned 58 college credit hours from Allen Community College [Applause] congratulations Kane Scott true love plans to attend Kansas State University and major in EG economics he's earned 49 college credit hours from Allen County and one from Flint Hills he's received the Limestone the Limestone scholarship from K State congratulations Rena Renee Wilson plans to attend Oklahoma City University her major is entertainment business with a focus in event planning and a minor entrepreneurship she's earned 43 college credit hours from Oklahoma City University she has earned the following scholarships the management Talent scholarship presidential scholarship United Methodist servant leadership scholarship she's also receiving the CCO State scholarship from the Kansas Association of FSA County Office employees the national traditional scholarship from the National Association of FSA County Office employees and the Southwest area scholarship from the National Association of FSA County Office employees congratulations and good luck breno Chandler Michael Wright plans to attend aoria State University and major in accounting he's earned 12 college credit hours he also is receiving the success scholarship from the Jones Foundation congratulations Chandler Owen W yoga plans to attend Flint Hills Technical College and major in industrial engineering technology he has has earned 36 college credit hours from Allen County from Flint Hills he has earned the Hills Pet nutrition scholarship the manufacturing technology endowed scholarship the president scholarship he'll also receive the success scholarship from the Jones [Applause] Foundation as we come to the end of a wonderful evening I want to First have these two ladies behind me stand up and come into the font of stage Mrs ban and Mrs seniors and parents I'm not sure if you read this since they've been younger the junior um week the monthly just for juniors and the seniors and I mean I don't know if you get overwhelmed but that's why there's four over $400,000 this evening all the way through is that these two people people give your kids all the Avenues to be successful no matter if it's going to the workforce if it's trying to find that right apprenticeship um to find their scholarship these ladies I mean I've been in education for 31 years and I have never worked with such hardworking ladies for your kids and so seniors I'd like for you to stand up and thank these ladies [Applause] tonight we appreciate we appreciate you ladies and I know that you know when they're not and their parents when they're not digging their checkbooks out next year are we're going to be very appreciative of all that you've done for their kids thank you I want to extend my heart help congratulations to every single one of you um for being recognized for if it's something that's curricular or if it was a $5,000 scholarship you all are well deserving I also want to express my gratitude once again to their community members because it takes time I watch the for firstand this year watch the foundation committee come in and just hours of of looking at information and so they take all this information very seriously so it's a lot of commitment on our community and what that really shows is that they're committed to your kids and they're not giving up they're saying we want them to come you know go out be successful um so it's a lot of commitment so thank you to the community members and for you your the parents and for the families you've supported these young people and molded them in their academic Journey so you should be very proud of the the young people that are sitting here today so thank you for all your support your support your love the encouragement your guidance and generosity are invaluable as our seniors embark on the next chapter of their lives let's continue to support them and encourage them to reach to their for their dreams and strive for excellence in everything that they do seniors the one thing I'm going to tell you tonight the day days that you're sitting in here and know we're missing some tonight Saturday might be one of the last times that you are all together as a class because then anybody sitting in here anytime we have reunions oh yeah yeah I'm G to come yeah yeah I'm going to do this so cherished these last few days together because it really is as people are flying out and and going into the military and going to different states and working starting to have families down the road cherish these last moments um they are they are something to that we want you to create memories um from and so congratulates congratulations once again and best wishes um to a bright and successful future go out and conquer the world with kindness genuiness and grit thank you for everyone being here tonight and safe travels home [Applause]

e e identified on the agenda therefore action taken is limited to directing the administration to look into the matter responding to any criticism or scheduling the matter for future consideration and we do have one uh person uh David hello my name is D dear School members parents and guests my name is DJ I'm inquiring about the hiring process for coaches at do I need to apply for employment at the school how many coaches at ages for for the school in 2019 and 2020 I was head B our city coach for the girls year after year I would apply for this position only once since I received an interview and only once I was told the position was given to somebody else I would love to be given the opportunity to coach again because know means it would mean so much to your students and to the parents thank you for your time thank you uh next item on the agenda is the governing board report of current events does anybody on the board have anything to report at this time got a trophy over there coming up it's coming up I'm not GNA be quiet you're stealing somebody's Thunder okay then the next item is the superintendent report of current events Mr G now you uh this is long story short uh Mr President members of the board um all of the yo community that is in um in attendance uh before getting to what you're looking at there just want to extend an invitation we did send an email out to everyone today our final parent coffee of the year is this Friday May 10th at 8:30 a.m.