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e e e all right we'll go ahead and get started thanks for uh joining us I hope you enjoyed your breakfast this morning uh want to real quick Miss Dickerson organized all this so I want to give her a big thank you all right welcome to your senior breakfast in the 7th annual senior celebration this morning while you youve enjoyed your breakfast we'll celebrate the achievements of the class of 2024 by announcing individual Awards and scholarship winners I will say two of our bigger scholarships the Zimmer and the door did not come in due to ff of being a little bit late so there's more scholarships that will come out later students when your name is announced if you would please come forward uh we'll begin with our impact Student of the Year this year's impact student of the year is presented to the student who's accumulated the most community service hours during their High School career thus making a positive impact on the community congratulations to this year's recipient Angela Chen if we could come out to the front Sor here are our club members of the Year this year's clubs met monthly during Home Room Club advisers were asked to select their Club member of the year and we'll now present them with certificate so please come forward when your name's read for the academic chap challenge Noah Boer [Applause] Edwards best buddies Darby [Applause] Foster FCA Sam Denny I forgot to include one important detail those of you that have won a certificate so far would you please go back to the gym and get a picture taken and then come back in when you're done with that so please go ahead and then if anytime there is a picture I will remind you to please do that my mistake FFA Lucas Schneider [Applause] yeah go ahead first priority mavy [Applause] Laxton Key Club Amanda Chase you did comeing math team laye Alber [Applause] Spanish club Angela [Applause] Chen science club May [Applause] Laxton student counsel Hannah sper congratulations to those winners next up we have previous previously awarded scholarships so when I call your name and read off your information please just stand we are here this morning to recognize seniors who applied for and won scholarships offered through different groups and organizations in the Columbia and surrounding area before we begin with those though a number of seniors have already been awarded scholarships at this time I'd like to recognize these students again please stand again when I call your name first Brianna Bean she won the Brianna Bean there we go the crown scholarship for $11,000 the songs for Soldier scholarship for $1,500 congratulations laye Albert Missouri S&T distinguished scholar full tuition cummer Vanguard scholarship $2,000 L ers zanen Bergman Zan W Missouri S&T border County scholarship $221,000 cumer Vanguard scholarship 2,000 S&T Achievement Award 1,000 Honors Academy scholarship 1,000 and all of these scholarships are awarded each year Zay Albert I'm sorry Zan ber Analise burner the talent merit scholarship from otterbine University $28,000 Noah Boer Edwards the Sophia and Elmer erder charitable Foundation scholarship award $2,500 Jaylen brist athletic scholarship for softball at Northern Illinois University $113,000 Maggie brockland the Milan University College of Fine Arts scholarship $2,000 and the academic excellent scholarship $88,000 Chloe Campbell the sour award for $5,000 the Pathfinder award $2,000 three little bird scholarship $3,000 and the Women's Club $2,500 Amanda chase the Murray State presidential Fellowship $222,000 annually Lucas Cole The Churchill scholarship from Westminster College $225,000 annual Sam Denny the Columbia quarterback Club scholarship $500 Hanigan and Associates $500 Ethan erns the Black and Gold Award from missou Abby Foster this Crown scholarship $2,500 Derby Foster Crown scholarship $11,000 Megan fredenberg the Craig range Foundation $11,000 Jenna fulford merit scholarship from University of Mississippi $3,500 [Applause] Ethan Hogan full tuition room board scholarship at University of North Carolina Chapel Hill Cadence Johnson Columbia Women's Club $2,500 missou tiger border County 21,500 Cole giler Webster University Blue scholarship $18,000 Christian k missou tiger border County scholarship $177,000 and the Allen L bridgeford junor scholarship endowment 12,500 Abigail kurur founder scholarship at Austina College $25,000 and Gift Aid scholarship $49,000 Sage Laxon University of Houston academic Excellence scholarship $4,000 Brady Matthews full tuition athletic scholarship at Jefferson College MADD mock Rose Marie Crossley scholarship $2,500 Sydney meaner Columbia agroscience Association scholarship $1,500 and the George oer Nagel scholarship another $1,500 Abigail Owen the bowling smart account 7 $720 Columbia College achievement scholarship $9,000 out of state award $2,800 women's bowling scholarship $2,700 and honor scholarship for a th000 Paige puit volunteer scholarship from University of Tennessee $88,000 annually Jason Ron Missouri State University out of state tuition waiver $8,100 annually Eden Ralph state of Illinois map Grant $8,400 Southern Illinois University Saluki commitment $4,900 Federal pel grant $7,300 sod Illinois University excellent scholarship 5,500 Ava rmer top 20% scholarship at swick full tuition Nolan Sanders Missouri S&T border County award $118,000 the Border County extra scholarship $2,500 and the Thomas a and Joan M Holmes endowed scholarship $22,000 Lucas Schneider Columbia agroscience Association scholarship $1,500 the George obero scholarship $1,500 and the Kenneth W stump Memorial Scholarship $1,500 Sam snow the Illinois State University redb bird scholarship $4,500 Jimmy vandar the George obagel vocational scholarship McKenna Woods the dean scholarship from Indiana University $32,000 cha Wright University of Kansas merit scholarship Delany zingo the Illinois State University Redbird scholarship at this time I'd like to call up Miss Lindsay conl from Murray State University Miss conl will be presenting scholarships from Murray State when your name is called please come forward and I believe we just found out the dollar amount so I'll include that as well uh Brianna Knox $4,000 Bri Briana Bridget wayy $4,000 you want to do a picture with him too okay Brena Brena we're gonna do a picture okay and these were per year correct Paige white $5,000 [Applause] and Amanda Chase $330,000 per year and then if you'd like to join them back in the room now we'll begin recognizing recipients of some new scholarships beginning with the Columbia Education Association presented by Mr sandstrom you want to read Columbia Education Association is awarding a $500 scholarship to a Columbia High School senior who will be furthering their education in the fall the scholarship is being awarded to Abby Foster Myers the Columbia Kanan scholarship Miss Myers is here to present this is a $1,000 scholarship awarded by the Columbia k us to a deserving senior at Columbia High School this year's recipient is Brady [Applause] Wilson the Columbia 21st century Lions scholarship the Columbia 21st century Lions club offers a $1,000 scholarship to a CHS senior who plans to pursue a degree or certificate from a tech technical trade school or Community College congratulations to this year's recipient Ava [Applause] rmer go get a picture go forget a picture the Columbia PTA scholarship the Columbia PTA recently added awarded four $500 scholarships to seniors who will be attending college next fall I'd like the following scholarship winners to please come forward Noah Boer Edwards Amanda Chase Abby Foster and Amy voski don't forget to go get a picture please go get a picture don't forget to get a picture the Columbia volunteer fire department scholarship and Mr mathy is here to present the certificate this is a local scholarship that's awarded each year to seniors planning to further education in the fall each scholarship award is for $750 community service is a major factor in the selection process please come to the front accept your word when I call your name Brianna Bean Amanda Chase Madison Harper and Christina rri might not be here Monroe County licensed beverage Association scholarship the Monroe County licensed bever Association awards a $1,000 scholarship to one student from each High School in Monroe County selection criteria includes ACT SAT sa school and Community involvement and grade point average congratulations this year's recipient Sage Lon [Applause] the State Bank scholarship Miss Miller is here to present the State Bank of water is awarding a $1,500 scholarship to a local senior based on onepage essay applicants wrote on what is a Community Bank and how does it affect the economy congratulations to this year's winner Sam [Applause] Denny the Ladies Auxiliary of the Columbia Turners Gymnastics Association scholarship the Ladies Auxiliary of Turner Gymnastics Association awards scholarships to seniors pursuing an undergraduate degree based on a number of criteria including being a child or a grandchild of a current or past member in good standing congratulations to Brianna bean and Sam snow who each won a $500 scholarship please come forward like to move into the senior departmental Awards Department awards for outstanding academic achievement selected by the department they were nominated by the teachers in that department so for Agricultural Science Luca Schneider yes go get a picture business education Emily [Applause] Jackson someone here we go go get picture English Noah Boer [Applause] Edwards family and consumer science Sage Laxon Fine Arts Lux [Applause] woodam German Gart Ty industrial technology and Welding Brady [Applause] Matthews mathematics laye Alber Performing Arts band Emory [Applause] bass Performing Arts choir Maggie brocklin physical education Sam [Applause] Denny science Sage Laxton [Applause] social studies lay [Applause] Albert Spanish Sam Denning he's still in the other room so we'll get into him technology Ben Simmons [Applause] nope all right we'll go back and get that one in a minute Columbia American Legion Post 581 and Ladies Auxiliary unit 581 scholarship Miss Miller are you here nope H I'm going to go back Spanish Sam [Applause] Denny the Columbia American Legion Awards six $500 scholarships to graduating seniors who are children or grandchildren of veterans and planning to attend a two-year or 4 four-year College University or technical school this year's winners are please go ahead and come forward Boyer Edwards Amanda Chase Lucas Cole Sam Denny Sage Laxton and paig [Applause] white have them give Sam his so he can be in the picture with him give it to Sam give it to Sam and tell him stay in there with me go on back Sam go ahead and go back in you were part of the Columbia American Legion Post 581 and Ladies Auxiliary 581 scholarship congratulations the Monroe County Fraternal Order of Police scholarship officer roach presenting the mar County Fraternal Order of Police Officer scholarships to seniors interested in a career in law enforcement or related field or children of Law Enforcement Officers please come forward meeno [Applause] Woods next we have the homeb Builders Association the professional women in building offers a scholarship to a female senior going into the field of construction this year's winner of a $500 scholarship is Grace [Applause] ay so next we'll look at the Seal of biliteracy program students have the opportunity to be recognized by the state of Illinois for earning Proficiency in English and one additional language as part of the biliteracy program two honors are available the commodation toward biliteracy and the Seal of biliteracy these two honors require test scores in both English and a second language we're waiting some apple results for a few students however those students who have already earned accommodation toward by Literacy for Spanish R if you please come forward Zane Bergman Lucas Cole Ethan Ernst Megan fredenberg Sabrina langang Lucas rebling marela siice Paige white and McKenna Woods the students being awarded the top honor of CA by Literacy for Spanish R again please come forward Lane alers Noah Boer Edwards Amanda Chase Angela Chen Sam Denny Abby Foster Sage Laxton Reagan search Amy voski Lux Woodrum and Delany zarlingo [Music] yeah that was a lot a lot German Honor Society our next Rec recognition will be presented to the new inductees of the Delta Epsilon F the German National Honor Society the following students have completed at least three semesters of German with a 3.3 grade point average in German and have an overall grade point average of 3.0 on a 4.0 scale please come forward Analise burner and Gart Ty [Applause] the Columbia kuas Vicky Smith Key Club scholarship and Miss Myers will be presenting again this is a $11,000 scholarship awarded to a senior Key Club member at Columbia High School Key Club is a service organization and members participate in a variety of community service projects throughout the school year this year's recipient Amanda Chase okay the Waterloo independent order of Oddfellows scholarship the waterl independent order of Oddfellows is awarding a $2,000 scholarship and a $3,000 scholarship for any senior planning to attend college this organization is a global altruistic and benevolent fraternal organization which aims to provide a framework that promotes personal and social development congratulations to Emma wer who's being awarded a $2,000 scholarship and Cadence Johnson for a $3,000 scholarship the music booster senior scholarship Mr burner's here the Columbia music boosters is awarding two $1,000 scholarships to two outstanding seniors who have been involved in the music program at CHS congratulations this year's recipients emry bass and Analise burner [Applause] it's with a great pleasure that I announce at this event the class of 2024 has been awarded now this is just for the first year in college scholarships many of those were for annual for four years so the total is higher but in year one you guys have earned over $662,000 of scholar College scholarships as I mentioned earlier two of our biggest the Zimmer and the door scholarships have not come in because of FPA running behind so that total will go up congratulations to all of our students on your extend outstanding accomplishments on behalf of the administration faculty staff and your families we are proud of you good luck with your future [Applause] endeavors are we good Taylor

call a meeting to order and we'll start with the Pledge of Allegiance I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all so I want to welcome everybody to the um board meeting tonight just remind everybody we are live streaming um the board meeting so um green light is on we are on um so we'll um start with the by going down the agenda um we have FS okay we need to appoint the board's official executive secretary with the change from Debbie Andis to De Johnson so I'm recommending de Johnson as The Executive Secretary for the board okay entertain a motion a motion by maryn we have a second second second by Cheryl any discussion all those in favor 60 congratulations to both [Music] does um so next we'll go down to consent agenda item so contain a motion to um approve consent agenda I have a motion by Earl do I have a second second second by Pat any discussion all those in favor 60 um next we'll ask if anyone is present who would like to speak to um to any item that is um on the agenda or any other topic hearing none I have to assume that the crowd is here tonight for some music exciting um so um next under Community um we have Brush Creek Elementary thank you so much principal Morgan lyans is here to share and showcase Brush Creek this evening one of our favorite parts of the night every week I know it's great I love it um I've got some the real shows out in the hallway they've been warming up but I want to real quickly just share a little bit of where we are as a school at Brush Creek uh pursuing stem certification in the fall so just a quick update of some really exciting things that we've been doing if you don't mind hitting that button so we started implementing this school year club and career days with the intent of making sure our students had access to Unique opportunities outside of what would have been an extra curricular activity you and I both understand that the um getting students to an after school event or after school activities can be a challenge so for so many families so we wanted to provide those inhouse during the school day and we were able to do that with some unique scheduling these were some of the student Choice clubs that we had students um filled out a survey at the beginning of the school year to kind of gauge what interest they had in them so we've had a camping club where they learned all of the unique things involved in camping um they created some 3D models with um Tech with a Twist we've had a pollinator Club lots of different ones that are super exciting I've got some pictures here this one's our roller coaster Club they created a marble roller coaster as well if you don't want to hit that next slide this was that 3D model they basically created a um hologram um with their iPads things like that and then they've had painting and then that last one's icky sticky I mean what kit doesn't love slime um and then in addition to our clubs that we offered on those days we offered some career awareness so we brought in um career speakers into our buildings to talk with kids we worked really hard to um facilitate um career speakers that were also part of our Brush Creek community so they're you're going to see um people that may have graduated from Jennings County High School went to Brush Creek or attended Brush Creek we have career speakers from the area of law enforcement agriculture culinary meteorology um fire safety we had some career speakers from um the Southeastern Career Center to just time of talk to our fifth and sixth graders about what opportunities um lie for them there as well as jinnings County High School and and then our next um club and career day is actually next Wednesday and they're going to focus on the career of medicine so and there's some other pictures there we've had some um law enforcement come and speak that's um Braden day and Mr Briggs from the high school as well as some um community members in the field of Agriculture there so and then also just a couple weeks ago actually was maybe last week April 30th we had our first stem showcase and um the premise was we wanted to bring people in to kind of showcase all that we've been doing in stem I know um I've encouraged you to follow our social media account I know I did that maybe at the last time I spoke to you but if you weren't able to follow them we wanted to bring people in to Showcase what we've been doing so here are a couple of the projects that our kidos have been um working on all year um we had families come in take a look we had a really great turnout um parents really enjoyed being able to come and see those products because sometimes they're things that are done in class and not necessarily showcased at home as well um so here are some snap circuits that were done we also had little activities including ozobots and things that families could kind of um participate in with their kids so they got to see some of the things we've been working on um some 3D shaped robots that our first graders did as well as their sound unit with their eie kits just again more fun an engagement with our families we had an interactive putt pet course that our fifth and sixth graders designed as well as um different things and those were out and ready they had to kind of create a challenge their challenge was to create a course and it had to meet a certain level of par so that you know it was a a design kind of thing create a challenge for themselves we also had the Jennings County Public Library join us for that event um it was great to be able to partner with them they were able to share all of the fun things that they offer for our kids in the summer and then um our art Department had a black light display um that was all about glow art so all kinds of fun ways to showcase our kids that night and they really enjoyed it so thank you for that time now I'm going to bring in the real show which is our Crescendo crew we have 17 at Brush Creek but we don't have quite that many here tonight but I want them to come on in and join us it's perfect timing get in their spot okay oh I'm sorry you're yeah go ahead and have you have your seat in your spot have your seat in your spot please this is perfect timing because cresendo as well as our fine offs Department in Jennings County have a big show this Saturday at tripton Park so we hope you are able to um pop in and join in that fun as well down one more please okay thank you perfect a okay and then without further Ado Catherine jacket and the brush everybody okay you need the music yes no good you decide you need it you all right um thank you for having us we're so excited and I don't know if they realize it but this they're actually the first Crescendo group that's been heard out at all we're only giv you a sneak peek because on Saturday we have a wonderful concert that's happening and I have to give these kids credit because they've been doing a lot of we haven't had a lot of time practice so they they're doing a great job today so because they're nervous I hope you don't mind I'm going to let them play their instrument once so we can make sure we're all good to go strings can I hear an a please go ahead good play please amazing would you guys go ahead and I'll come right back to you how's that before you guys play is that all right okay here we go are you guys ready so nice and tall everybody take a deep bre do you need a wa Dan Mom all right here we go ready one two ready [Music] [Applause] all right you guys ready can you play your first note please go ahead good play a little something whatever you like go for it do yeah go ahead that's all you want to do something Flames or you know okay all right you ready you guys ready he do you guys take a deep breath ready you got this is your read good okay here we go ready one two ready [Music] you Su in there awesome I also like to mention that you just started recently and so did she they switch from different instruments so they Jump Right In yes okay so are wonderful tendo kids um like I said that was just a little s PE um have the poster right here oh thank you very much um please come see us we have a countywide um event on Saturday at tripton Park it'll be all day you will hear the crescendo kids we'll have the beginning Orchestra we have a lot more than this prepared and then also the bank kids and then we get to hear the middle school and the high school and then all the kids perform together which is pretty exciting we will also hear the choir as well all right so thank you so much we appreciate your support especially parents right we need you and um one more of Applause for these guys they broken in you are officially musicians all right so um you want toce be me could start with Aiden I'm Mason Moore I play the snare drum yep I'm j i play the CL har aen wly I play the trumpet Bron Brown and I play the violin and I play theol I'm Olivia Atkins and I play the violin Olivia Morris I play the violin I'm Elsa EV and I play the cello how many oliv do you have I Haven a lot all right thank you any questions thank you so much for sharing thank you parents for bringing them here we are excited to have our first full year of Elementary back with musical instruments we're so proud this tonight and many kudos to ca Jack because she has made this a passion of hers to make sure our kids have these opportunities and put in a lot of hours to make it successful so we appreciate you thank you it's a team effort right we're all in together all right not to okay you guys ready thank you thank you we'll put another plug for the art festival that's wonderful so while they're kind of moving around within the room just again remind everyone of the countywide Fine Arts Festival Saturday May the 11th um at the um tripon parkon Park does it say that on here oh it does okay it says at tripton Park right here big letters so um yeah so don't forget supposed to be really nice great weather it's I saw they have food trucks that are actually bringing in as well SI so go out get you lunch get you a snack listen to some great music support the kids so thank you um the parents and everybody who brought and came and and set through so thank you for that so now we'll move on to Old business um under property we have a jchs CTE project update Nik just presenting an update which we'll do each meeting as we're working through this project in your packet you should have some pictures in the advanced Manufacturing in the last few weeks they've added the garage door opening between the welding um and transportation area and framed it up they added a new support beam in the welding area they added a wall with electrical drops that they need and they began prep and electrical work on the main panel in room 103 so they're making nice progress and we appreciate all their hard work great thank you for that update um next under new business we have some Neola policies yes we have three new Neola policies for first reading um the non-public student participation with the edits as presented and if you have any questions uh please reach out and those are just a first reading yes okay um so next down under programs Carrie we have some text book adoption yes we've gone through the process for High School AP US History and AP World History and these are both just in form um U the staff and also with some Community input they have chosen for US History Amsco advanced placement Edition US history and then for number two they've chosen Amco advanced placement Edition world history is just a form and I'll ask for approval next meeting okay perfect so that those two items were just in a form kri I'll say again I say I think every time we talk about textbook adoption appreciate um the involvement from the community making sure that our parents and community members have the opportunity to give their input um that's always important um to be transparent and to keep them updated so thank you for that appreciate it um so next we'll go down under professional staff um permission to post a yes asking for permission to post a sped coordinator position for jcms this is a teacher position jcms is working on providing additional support for our students in special education it's an area of improvement for them they have our school Improvement team working through this this Coordinator would help support parents as well as staff and the students so working directly with all three it's not an additional position where it's just a movement of a position to a new type of role so asking for permission to post that obtain a motion to um approve posting that position so Move Motion by Pat do I have a second second second by Cheryl any discussion all those in favor six um next we'll move down under a lot of recommendations of course Lisa's gone right um so I'm asking um for approval for the following Valerie bangham North Elementary summer school teacher Stacy Campbell NV summer school teacher Ellen capes Hayden Elementary summer school teacher Monique Christensen jchs summer school teacher Rebecca clay camp San Creek Elementary summer school teacher Tyler John clerin jchs summer school teacher Leonard Colette CIO Elementary to nbe principal Casey ernes um CIO Elementary summer school teacher Toby Harold jchs summer school teacher Angie clinty jcms assist principal to nbe assistant principal Britney Layman Brush Creek Elementary summer school teacher Shannon McFall NV literacy Cadre coach Karen Pedigo JC SC Elementary e teacher and that's effective on 8124 Anna por jchs summer school teacher Stephanie Pucket BCE summer school teacher Christy rice BCE literacy Cadre coach Christy rice BCE literacy Cadre coach and this one's for five additional days um for the summer training for the Cadre Coach Co kobby vogle jchs summer school teacher Roger Williams vce summer school teacher Shelby a Wilson Hayden elementary teacher Melissa Patterson North Fon instructional coach to C cbio Elementary principal that's a lot big I have a motion by Earl do I have a second second by Mary Lynn any discussion all those in favor and Amy we have several here sorry interrupt you we have Melissa Patterson our new CPO principal you want to say hi and introduce who's with you yeah hi I'm Melissa Patterson and I'm thrilled um to be the um incoming principal at CIO Elementary my husband Todd is here with me this evening to support me thank you and we also have Shelby Wilson our new Hayden Elementary teacher do you want to say hi and introduce who's with you I'm Shelby this is my mom Suzanne and I'm excited and then um ladies we actually ask everybody to come around and and meet and so we walk around and shake hands if you humorous we'd appreciate it I love that you guys have set up an obstacle course very true you thank you congatulations thank you so much thank you for coming we yeah absolutely we appreciate both of you um coming just to kind of introduce yourselves um we look forward to seeing what you all do at the schools um in addition to among other movement but all of the summer school teachers right a lot of work going on to um really work to get kids back where they need to be and bridge that Gap during the summer there's um always a risk that we lose some of that training um so this really helps to support that education so appreciate the work that's being done by um the whole Corporation so um so next we'll move down under support staff and there is a permission to post yes asking permission to post a summer transportation in turn do I have a motion by Chelsea do I have a second second second by Cheryl any discussion all those in favor 60 next we'll go right back to you right back more recommendations my night um asking for approval for Mike OB JCS summer school PA Pro Kaylee Boswell JCS varsity cheerleading coach Samantha Collins nve summer school PA Pro Kylie Goen BCE summer school PA Pro Madison har jchs Bary Cheerleading Coach Julia Robertson scce summer school PA Pro Kayla sturg Hayden Elementary School parapo Hanah tunget CIO Elementary schol School parpro denda Mason jcms sped classroom nurse okay so we'll entertain motion to approve those recommendations Ezra so motion by perland do we have or Maryland do I have a second gave a second okay so I have a motion and I have a second any discussion all those in favor except and then I think we have one more recommendation yes Robert Sullivan jchs volunteer boys basketball coach I have a motion to approve that recommendation motion by Earl do I have a second second second by Cheryl any discussion all those in favor five and any abstain one perfect so now we'll move down under Finance he donations asking for approval for the following donations brush Branch Church $75 donation to purchase student snacks and clothing for brush greed Elementary Mr Mike wasam $1,471 18 to upgrade Hayden Elementary stage Monitor and speaker stage area nbic $250 Grant to purchase snap circuit kits for Trish renie's fourth grade classroom at Hayden Elementary and Amber Roberts student bicycle valued at $27.95 to JCC entertain a motion to approve donations is read I have a motion by Pat do I have a second second by Cheryl any discussion all those in favor six next we have a resolution y um standard resolution when there's three weeks um resolution resolution authorizing the treasure or Deputy Treasure of Jennings County Schools to make payments of claims without board action prior to May 30th to allow the treasurer or Deputy Treasurer to make trans transfers of Appropriations within the education Debt Service or operations funds in order to balance major account classifications entertain a motion to approve motion by Chelsea do I have a second check second by Pat any discussion all those in favor six of next we're down under property yes we would like um this is an inform to recycle some old electron items they're obsolete um they're not useful anymore um Tom Brooks he's been working on this since he's started to kind of clean up some of our stuff um he's received multiple quotes and we'll bring the winning quote um to you for the next next meeting for approval okay um next inform item same type of item um Chromebook buyback um our older Chromebooks we've replaced and so we have newer devices that we can sell these back for um some money to gain some money back um so we've offered them to our staff first and what we have left um we'll bring back to you the winning quotes and then the third item I think we're going over yep that's that's me so informing the board that we did receive a grant F mcken vento to purchase vehicles for students who qualify as homeless to help with Transportation needs um we're currently getting quotes to determine the best value uh and we'll bring the recommendation and request to purchase to the next school Mee is an inform item so we'll see that again on the next meeting so now we're down under operations asking for approval of an extended bus route route 7 704 due to the construction and Highway 3D tour we 60 miles a day so asking for approval of that do I have a motion motion by herl do I have a second second by Chelsea any discussion all those in favor oh next my favorite topic food services so Stacy green our food service director is here to present to us an annual update on our food service department hi I'm Stacey green director Food Service you have a power does he have it okay thank you nice to see you all again I'm excited to be here great to have you back thank you I love Sharon Food Service stuff and what we do so um I'm excited about it while he's doing that just a reminder whyde A Fine Arts Festival is Saturday 11th 2024 at trip park right down here live music food trucks I hear it's going to be great super excited right and it's all day yeah band is at 11:15 Orchestra at 1:15 choir at 245 I mean you can't you can't miss right there I um since we're pulling it up I told the little girl I played Jello oh made sure she knew that yeah I have big hands um she really does a very nice job of Wheeling it in and out and she today she's like oh I get to try the stairs and she Stacey you want to start summarizing a few of the things you're going to share with us while he's looking to pull it up yes um I'm going to share what it is we do to feed our kids and have fun doing it and that's not it um but what we do to feed our kids every day and have fun doing it um what we do to interact with the students um we're the only I think um area in the whole school that sees every student every day and has a chance to serve them so our job is to be a smile on our on our face for them and um a happy Friday as well as a happy Monday and um to get through their their week and be there for them and and make it fun um we do have a lot of um activities in the in there throughout the school year we do a um um a national school breakfast week so we do that and we give out prizes um and you'll see that I um we get a lot of all our prizes are free so we belong to Cool School cafe where we submit our usage and what we purchased from them um from GFS us and they give us points to purchase things so it's fun we get prizes for the kids and we have it's a week long and we build up to a big drawing at the end from K through 12 so our 12th graders get as involved as our kindergarteners um so we have fun with that we have fun with holidays um we we you know celebrate and decorate a lot of the holidays a lot of the staff decorate themselves um they just do such a fantastic job we we just celebrated Singo de Mayo thank you um which was fun they had little um cookies and the cookies had Spanish words on the front and on the back it was English so that was fun and um there's a Dick and Jane company that does that and does different things they have Flags where every state flag um is not in the container but the kids get to share which state flags they got and it's a lot of fun so um um yeah there is um it's it's on a PowerPoint might be most efficient just to scroll down bring it back up scoll that's that's just that's fine as well so um there's a first page that's like the second page but that's okay um so um jenes County School Corporation Food Service um what we do every to feed our kids and have fun doing it um go ahead and so every day um our we just stress and to each other they have a lot of fun in their kitchens we we have fun smile and be the happy face students see every day um so here's a couple of our happy faces um more happy faces some prep in the kitchens um that's that's at uh Sand Creek the first ones um the high or the Middle School school um there's a national hero day National lunch hero day it's a national that's nationally for uh School Food Service um the girls at the high school bought t-shirts for a national lunch hero day they made their own capes at the high school so they had fun just so the high school kids would have fun around them so they they have a lot of fun all the time um we what the kitchen employees do every day um they follow a detailed he daily breakfast and lunch menu that we have to follow idoe guidelines um so um with that being being said we have to follow offer versus serve where the students get to pick and choose what they want on their tray um they can have as many fruits and vegetables if they want if they want extra they can have it um of the four breakfast components it's just a little exp explanation a grain to fruit and a milk five lunch components there's meat grain vegetable fruit and milk um all students receiving a reimbursable meal which is a full meal that's offered um under Department of Education guidelines must at least receive three of the four components at breakfast and three of the five components at lunch that we just T talked about with a half a cup being a fruit or a vegetable um high school kids they can take at least a half a cup but we put an 8 O scooper in the bowl with with an 8 O Bowl so that they make sure they can get enough and if they come through with two fruit and two vegetables we let them have it um same with the other the little kids um so um you can go ahead um kitchen managers and staff they have to complete idoe daily breakfast and lunch paperwork it's production records and um that will be on the next slide but you can just stay right here um they have to include Skyward meals temperature logs um Health Department comes in twice a year temps their food looks at their freezers looks at their coolers um make sure they're doing the right thing make sure kitchens are clean sanitary um they got to Temp all food before serving not just when it comes out of the oven but before they serve it they put up the delivery stock once a week anywhere from 24 to 340 cases depending on the delivery um the cases are 40 pounds up to 40 pounds per case um and that's mandated no bigger than that no heavier than that um by guidelines they have to tempt the cold in the freezer food at deliver to make sure that it came delivered the temperature that it needed to be for the cold in the freezer they have to complete an online inventory Port portal every month um they have to it's it's required that they have that we all have continuing education um training so six hours for Cooks 10 hours for kitchen managers and 12 hours for me um and and the um Department of Education has a portal a training portal um this is on top of the um safe schools training that they have to do for the school that's not combined it's separate so this is on top of that and they cannot do this on work hours it's just the the rules of the state they have to do it on their own time but the good thing is they can do this when there's e-learning days or snow days if they don't want to come in to to work those days because the weather is bad so they can do that um kitchen managers and food service director are required to take serve save food handlers training certification to be renewed every 5 years um and that's paid for by Food Service um and then we also allow any of the staff that wants to do it to take the training we pay for that as well because it's just a plus in the kitchen that everyone knows the safe food handlers training um all kitchen managers and kitchen staff must know what a child nutrition label is we we have a lot of acronyms it's a CN label and how to read it so you can go on the next one you know you could have brought in food samples that would take care of the technology I know it's going to get it's going to get worse though I apologize now so this is a child nutrition label and these are on the cases that come in that are approved by the Department of Education on protein products so they need to know how to read these they can order any chicken nugget product when it's chicken nuggets on the menu um you know they have white meat chicken nuggets dark meat chicken nuggets um they have different kinds of chicken patties um but they have to know that that Patty is 3.2 um ounces of fully cooked Patty equals 2 ounces of meat and one grain so at the high school they have to do two meat to grain so that would always go on a bun anyway so we're good you know so but they have to know when it comes in how many to serve because the chicken nuggets may say one may say five one may say six and and as long as they're not less than that they can be more but they can't be less too much more um after school snap um so those schools having um a function after school the state pays for after school snack so it's a whole grain item it's usually a cheit or a graham cracker um like Teddy grams or something like that and a fruit juice um so they they package those together the students can't pick and choose like one one snack or one juice they have to take the whole packet and if they don't want it they don't have to take it but if they only want one we say just take it home to little brother little sister um but they have paperwork that goes with that the managers do um every day when they do that after school snack all alart items are required to go through a smart snack calculator so that and there the nutrition the calories the sodium and then it says yes your item qualifies you can sell it all theart if it doesn't then we can't and there's different guidelines for K through 12 um kitchens are clean and sanitized um like I said Health Department comes in and checks those um twice a year and I INE out of the kitchens all the time and help them out with that um this is our a sneak peek at our menu for first semester next year for k through eight um we've brought back we I just try to mixx it up bring back some of the good things they like and then take then just kind of switch it up a little keep a little of the really popular items like we always have chicken nuggets on there they love the nachos they like hot dog they love pizza um manager's Choice day is like anything that they have extra from the menu before or anything special they want to put on so we have um on Fridays I try I always I don't try I always make sure it's a pasta item to fill those little bellies up going to the weekend so um if it's not Casta it's a heavy like Salsbury steak with a dinner roll mashed potatoes and gravy it's a really hearty meal I really make a point on Fridays to do that but there you know Pizza the we have to meet the guidelines for beans and the cauliflowers and the dark greens and the oranges and things like that and you'll see the chart when we go forward but um that's k through eight this is the high school um we try to um give them things they like as well but expand their the pet a little more so we put an Asian meal on there um we keep the nachos is a good thing they like there's a country baked steak with mashed potatoes and gravy they love the drumstick um chicken alfredo with a Twist it's got like a little spice to it it's a recipe they follow from Department of Education and then they love the chicken um and or turkey and noodles we keep the popcorn chicken but they have uh four choices there you'll see like on the first day there's the there's the Asian meal the Italian sub um pizza and then there's always a salad there's always a really big salad that they can choose from as well so we try to give them as many options so that they have something they like um and then um you can go ahead um this is the the guidelines I have to follow when I make a menu so it tells me grades K through 5 6 through eight 9 through 12 how many cups they have to have a week and the minimum is in parentheses per day um and then how many dark green they have to have a week or red orange beans and peas and legumes starchy um so I have to follow all of that and then there's sodium on their calories um that sort of thing on there too so it just it takes me a long time probably a good week solid week to get that menu together to to make sure it matches all everything that um we need to do are we uh serving any religious meals yes on lent yep there's um they have a menu they can follow in addition to their menu so some schools they have fish allergies so we have to watch the fish but there will be mac and cheese cheese pizza um um PB&J so we do make sure that they have options as well definitely yes that's a good question that that's a good question yeah so we make sure we accommodate them through and then you bring up allergies right there's a lot of food allergies nowadays I can only imagine how difficult I my three nephews have peanut allergies and it's extreme I mean it's it's very extreme my son um has a peanut allergy and it was a time he he's 27 now but and he and you know but I still worry about him it doesn't you know but when he was in school they weren't allergies the peanut allergy wasn't like a thing and I would make sure they made like peanut butter cookies and stuff I'd say just tell me I'll come pick him up and he'll come home for lunch you know or some but because it's scary um yeah just a little bit we'll go through a lot of um so we can go we can so these this is the red orange these are the vegetable sub group so I have to pick things out of there when they say starchy for other vegetables or red orange um you can go to the next one um so and then I have to make a nutritional for the nurses so that they have it her parents online if they want if they're looking at a student that they have or a child that they have that has um is diabetic or has to watch their carb count so that gives them the calories the fat the sa fat um the trans fat the salt and the cholesterol on that and it gives the total for the meal so it gives them a good estimate on that but I do that for every menu that's a six through eight menu but I do that for every menu every day breakfast and lunch so they have that at their fingertips um that's the production record I was talking about that they fill out the kitchen managers it's it's it's a lot to it so they have to say how many servings they purchased their serving sizes what group it fell under what know contribution to uh vegetables that fell under the servings planned the servings prepared and then how many students participated and if there was any servings left we celebrate National breakfast week like I said so the state gives us um a theme for the week and last year was I love school breakfast there's just a little bit of the prizes there for nbe and we have books and stuffed animals and jump ropes and bags and ear ear pods and um speakers so you can go ahead um this year it was surf up and so this is Graham Creek they decorated like that it was so fun and the kids had fun so you can go up and see what that priz is so they got you know they he he got a bag and she got a little s'mores little stuff thing and I don't know what he picks so but anyway every day there's a drawing and it's just fun for the kids this is a high schooler they did this at the High school um Nola the kitchen manager there made all that herself painted that board and had her husband help her with that board that surfboard but that's how much they go out of their own way and so he won um a fan that he puts around his neck um and this is a they almost look like brothers I thought or something they look related but he won he won a speaker box this was middle school and this little guy he won a bottle so he could fill it with with water during the day so this is where the food comes in and you're going to say I'm really hungry because look how good it looks this is Brush Creek um celebrating Thanksgiving so we make I say make sure you know you have we get turkey from the state turkey roast we get ham so I let them just kind of make what they want for that special day but make sure it's special so they have a little slushie there a little turkey cookie a roll um they have turkey and uh gravy and mashed potatoes and uh green beans with ham um this is the high school um they did Thanksgiving and Christmas kind of mimicked each other with a little bit different um I think Thanksgiving they had stuffing where Christmas they had um a sweet potato casserole or something but the students get to choose turkey or ham and they roast it they have comi Ovens that that roast really it just roast really nice and it does a they do such a great job um this is another picture this is all they offered at the high school for Thanksgiving so and and I I want to tell you too on these special holidays we let the kids pick what they want as much as they want we figure it's a holiday we they're going to fill theirselves up at home or they're not but they're going to do it at school so she just filled that plate up with a little bit of everything but if they want their plate and their tray to look like that we let them on a holiday um this is De at the high school for um Valentine's Day and a sneak peek at their new their new serving lines this is their inside serving area for um St Patrick's Day but yet she's got a little um since it was going into spring break she has a little bit of summer going on there as well for spring um this is Graham Creek for Easter and this is her Easter try and she has a little cookie there and and that's actually a little um that that's a a little Easter some it's a Easter something there but it's hard to tell but it's a sugar cookie and that is her Easter tray that she gave to her kids um this is uh gr Creek as well she's always decorating and a lot of them do but I asked them to send me pictures but she is so good at sending me everything this is Cinco Deo and this is her s de mayot treay and that was what was on the menu corn dogs um Smiley potatoes um strawberries and celery and her little educational snacks that are English and Spanish and they're sugar cookies is all they are they're their whole wheat sugar cookies this is the high school going into their summer theme after uh St Patrick's Day and then these are our new serving lines um that we got High School um over the summer last year I believe um and what it allows is streamlines talking to Dustin um he just had so many kids that were in the hallways of the cafeteria waiting to get in line they had serving areas in the common serving areas in the in the main cafeteria and then the two main serving areas and kids were just all over in the hallways waiting to get in line so I worked with um someone that helps with design and we came up with these serving lines and what it is they come through the main serving lines get their main meal out in the area that you don't see through those doors and then they come through here and you'll see they get their fruits and vegetables and they can selfs serve themselves where when they get their their main menu items it's in boats and things and they can grab what they want but here they can really Hands-On serve themselves and fill up those um bowls as as much as they want with um fruits and vegetables and so these are the vegetables just on a given couple days and they always make sure they have two to three choices and believe it or not the stewed tomatoes went over like wildfire I was like all right girls I'm proud of you to try that and they're like oh my gosh we had to make more so who who would have thought but you know it's um they they just have different vegetables there that the kids can choose from and here's like reg broccoli and then cheesy broccoli with cheese on it so anyway next slide this is the fruit bars over there so the kids have an array of fruit my thought is and and and it's it's working because if they can pick a fruit or a vegetable they have gotten a reimbursable meal so that means more reimbursement on the end of us we're feeding the kids more they're getting full and they're getting a reimbursable meal which gets us bigger reimbursement so I think all right vegetables maybe maybe not but fruit they're going to get our fruit and so there's watermelon cantaloupe um they bag all of their um their like apples and I think those are plums there grapes and then there's apples on the end um but these serving lines have allowed us to serve 235 more meals on average a day that's huge at the high school so um manner time they're going to pay for themselves there there was a Works bar and The Works bar flavor station um they we have staff there and they make a lot of their dressings are homemade they make homemade ranch homemade French homemade Caesar um and it's all fixings for their sandwiches so if there's Subs on the menu for the day or nachos they can fill them up it's all here and they can take as much as they want because it's fruits and vegetables we're good with it you know so and then the salads or whatever they want dipping sauce is different than what for their chicken nuggets or whatever this is the spot and there's also seasonings so we're allowed nons salt seasonings so we went through the whole gamut of what there is available and she's got anything from you know spicy sauces there to um just you name it different things red peppers there um um everything bagel but without the Sal on it I mean so the kids can in cinnamon there there is for like their sweet potatoes so the kids there's a flavor station and a Works bar that they can just help themselves to and get as much as they want they love the pickles you can see there's two big trays of them so at the high school um they're really open to my suggestion to let's try new new recipes this is just the new recipes they tried last year and this year and the kids just they just love it all they love that there might be a new something on the we always put the menu items on there but there might be something new and they have a sign before they go in on at what's going to be available but the soups went over really good in the winter um the hot honey sloppy joe bake I mean and then they have a Vietnamese dish that they tried um the ham and beans with cornbread was really good an Asian noodle bowl um they just do such a such a great job um so upgrades to our kitchen since I've been here um so this that the freezer walk-in freezer and coolers was with the help of the corporation as you know that were installed last year the comi oven at the high school has been a game Cher we had an oven go down and so it was either purchase another oven or go up a notch with a comi oven so a comi oven does it all it's a convection it's a steamer it's a roaster I mean they can put a frozen turkey in there and it will cook it all night to have it roasted in the morning ready to go for lunch um and it keeps it at temp and it runs off of um the high school manager has an app on her phone so she can always see that it's running that it's on time that everything's going well and then it cleans overnight too so it it's just been such a game changer um so I'd like to get more in all of our schools but it's just you know really um strapped a lot of things are what we've needed to replace because things have gone out we'd have a couple Steamers go out that we had to replace a convection oven that went out at Sand Creek the hot water dispensers they were boiling boiling water in these um big kettles and it just has a chance of spilling and splashing back on them so we bought hot water dispensers it Heats it and they put it's in a big dispenser and they put a picture there and it just dispenses very hot water to make their um mashed potatoes and things like that um hot box said Hayden she just had that go out um just to keep the food warm um Graham Creek and Sand Creek have two DISH machines coming in this summer because their their dish machines are the gr Creeks was out for a very long time and now parts are obsolete the equipment is just sand sand Creek's dish machine was 24 years old but it was a better brand name than Graham Creeks Graham Creeks was 12 years old and and then they have to use foam trays not only is it harder for the kids it's more trash for the custodians it's just it's not good for the landfills and all but they have no choice I mean it they need a dish machine so um we're we're just really forun to have such a great maintenance crew that can fix things and Band-Aid things but those those two things are just beyond and so we're getting those replaced with the same quality at San Creek so hopefully it'll be another 25 30 years before those are replaced again um the signs here at the middle school all the schools got six really nice quality signs um through a grant that I signed up for I I signed up for a grant as well for the dish machine so hopefully I'm crossing my fingers we'll get that Grant um when I see a grant come around I'm just scre and scurrying getting on there as quick as I can because I learned another grant that I signed up for I said okay good I have till the end of May well it said they've got enough applications there accept anymore and I'm like oh shoot you know so anyway they just had another Grant so I got on there and I was I think I had to put the first one I ready to go um but these signs were purchased with a grant as well and the State offered training for the staff and they got paid for it in their pocket so kitchen managers got $500 for the training this kitchen staff got $100 and it wasn't going back to the school it was a grant it was called the Tennessee equipment Grant and it went back to they were so excited so you know I just worked with them to get their training done and get their stuff submitted and they were so excited because it the money came to them before spring break and was their money they got to have anyway with the grant came these pictures and it was like $7,500 but each school got six pictures with frames and these are um nve where they hung some of their pictures so we're working um there's a team um Nikki Phillip Dustin Josh um and myself working on new tables for the high school um I did bring um sorry to take your time but I wanted you to just very quickly these are some of the samples of um the the tables that are offered thank you you're welcome you're welcome so um anyway um there's different tables there and the picture is kind of hard to see um but they're it Garner and then the tables will have like you'll see the tables there in some of those pictures it has the the like the JC emblem on them the the logos and it it just Garners for a better uh cafeteria experience for the kids it's not so institutional it's more of a college um a college feel um and I just research kind of shows that it gives the kids some downtime and you can use it for other avenues in there um the seatings are just a little different um but um many schools um I don't know if you know of any schools but there's many surrounding schools and schools I visited that their cafeterias are going into this and they say it gives the kids a feeling of like empowerment within their school and they feel like they can really rest and relax during their meal time they say they're actually better behaved that they don't they just said the the the tensions are down I don't know what it is but they said this you know this is just the way it's going where it's more of a casual relax feel in their cafeterias and then these are some of the emblems that there's just the samples they threw out at us it's such an early beginning stage um um but this is just some of the samples of art they gave us and some of the samples of art are in there in the books and the pamphlets as well um so that's just that's on top that would be on top of a table and this would be on top of a table so instead of the table just being white there's colors strewn in there the the the seats are colored school colors um the some of the tables will have um a wood effect to match the serving lines that we got okay and then a couple fun food service fun facts I can't leave without that we have eight kitchens 42 kitchen staff two office staff and a director um in one month it's we can go through 65,000 cartons of milk are consumed in a month 46,000 pounds of chicken are consumed each school year 38,400 apples are consumed in the school year and 7200 pounds of broccoli so the kids are broccoli um they are eating apples an apple a day um and and we just feed our kids and have fun doing it you know we just want to make it fun for the kids um and and I love my job so I appreciate your time I'm sure you can tell Stacy's very passionate about what she does and very knowledge about it and we are very lucky to have her with us you know the the best thing I heard besides you do a great job and but it's so personal this I I heard you say we try to smile all the time yes you know a lot of our kids they don't get that they don't get that they get it in our in our school so where they get it at so thank you oh you're welcome thank you and and I tell them I said you know we love Fridays some kids love Mondays so let's love Mondays as much as we love our Fridays and let the kids feel it but I appreciate it thank you very much you're welcome you deserve it thank you and thank you so much for coming sharing all the great information sorry it took so long but I had a lot to say did and I'm really hungry now I know I told you I want turkey I agree with Nikki it's obvious that you're passionate about making sure that you're feeding kids and having fun doing it um so we thank you and we thank your team members for all of the work they did they do um you can tell that it's much more than just you know serving um you know to a tray and you're You're Building relationships with the kids and so again your whole team we thank you for that so thank you I appreciate yeah because I I don't do it alone I mean it takes a great team and I have a great they're great they just I am so happy with every single one of them they do a great job I think it's great for everybody including our visitors online tonight to hear how meticulous it is in choosing those menus keeping track of all that I don't think I don't think they think oh you just sew this together no no it's a lot more complicated right that was very important well thank you if you ever want to come have lunch I'd be happy to take you so take you wherever you want to go we careful you may taking Earl come pick you up thank you so thank you so we'll move right on down the agenda so again we have some menu prices for approval we do for the 2425 school year it's been six years since we've had any increase in price um of our our lunch menus we do need to increase 10 cents for students and 10 cents for adults for the lunch only price for next school year we've been hit by those costs of inflation um just the same as as everyone has been at the grocery store so we need to ask for that 10cent increase for next school year okay entertain a motion so motion do I have a second second second by Cheryl any discussion all those in favor 60 and then a filter content filter up yes I'm going to combine four and five they're both in form we've had a lot of Internet capacity issues um I will say Tom has worked so hard this year in trying to solve some problems and it's taken pretty much all year um he and I have worked very closely with five star to review Solutions and recommendations we've even talked to Harry from England multiple times uh worked with Comcast and so we've come up um we believe our solution is a new firewall system and content filter that will help improve this function um so we vetted it with other school corporations and we will bring that back um for approval at the next um board meeting it will add an additional outlay of cost for this budget budget year but we can absorb that cost great so those two items four and five are an inform vote on those the next time um so next under relations we have an ibch so we are really pleased to be able to provide dual enrollment courses at our high school next year that's the project that we're doing the construction for so this uhou allows ivtech to partner with us and come on campus to teach welding and CNA courses so asking for approval of that official mou that we've been working on for about a year now it's a big moment entertain a motion to approve that I have a motion by Maryland do I have a second second second by Pat any discussion all those in favor 60 another yes um I'm asking for approval forou between North for and Elementary and the center of excellent and Leadership of learning to partner with the Indiana literacy Cadre this is the same program that s Creek is going through this year and we're seeing great results so we're super excited um for NV to be adding that next year have a motion to approve I have a motion by Pat do I have a second second by Chelsea any discussion all those in favor 60 one more yes in the exact same thing anou between Brush Creek Elementary and the center of excellent Leadership Learning to partner with the Indiana literacy C I have a motion to approve motion motion by Cheryl do I have a second second my Chelsea any discussion all those in favor six and we're down under other I'd like to share two celebrations we've had um two big items occur since we last met and they both deserve recognition and some celebration um first is that Hayden Elementary which they were here visiting us last time and told us they were applying for stem certification or waiting to hear they did hear and they were one of 20 School selected to be stem certified in the state this year fastic so that is our second elementary school that is stem certified and we are so proud of them it is a very long process and as a lot of good things for our kids so very proud of them um I'd also like to celebrate Jennifer Sanders Jennifer Sanders is our elementary teacher of the year for the county and she was selected as the state rule teacher of the year so very proud of her and excited for her and like to offer congratulations to her as well fantastic congratulations to both Hayden for stem certification and Jennifer Sanders so absolutely anything else Nikki nothing I think I could be wrong but I think because this week is Nurse Appreciation Week it means it also is Teacher Appreciation Week am I correct all staff Appreciation Week we've been celebrating and having a lot of fantastic so just know teachers that are in the room that we appreciate everything you do I I never forget it because you you share a great week so absolutely so I want to thank them for all that they do as well anything else to come before the board tonight nothing we'll entertain a motion to adjourn motion by ear we have a second second by Pat all those in favor six so meeting

e e e welcome everyone um Ashlin planning board meeting of May 9th 2024 just want to remind everyone that the meeting is being broadcast and recorded So first on our agenda as always is the clerk's report Kate um yes Madam chair we received two correspondents to the planning board from the last meeting um there's one particularly that I do think we need to discuss as a board it was um a comment about the three years a application was in front of the board and that was um we did not have a case in front of us for for three years so I think that we do need to um confirm what kind of response we want to give I think it's important to uh yeah I'm just I'm trying to remember that if I re three years in front of the board yeah um so a local resident wrote in and um oh sorry a local resident wrote in and it it's some um related to the 40b application at 10 to 60 Main Street oh okay and that yeah um the planning board you know it's sort of I I think this is very bad for the town if we don't correct the record that um I they're they applied on J July 25th 2022 and on May 30 1st 2023 Which is less than a year they had a giant they they were requesting Contin continu for I think about 3 months and as we recall there was many continuances in that time period so my my point of bringing up discussion is that the current draft samples that the clerk has authorized on behalf of the board does not cover that and I think we we have to um make sure that we respond and appropriate that's important and related to okay so is this is this something that you want to talk about under 10 to 60 or well I think the clerk report to get a response what to to respond but it we it's about so yeah I think I know it's the it's the it's the letter from Mike Kane yes so um but so why don't we I was anticipating that we if that we would if someone want to discuss that that would be under 10 to 60 main um but out of that might be you're you're um concerned about correcting the factual information which may be in a response which might be just which might be just Peter saying just a correction that this happened on this date this happened on that date just I I mean I I think so but unfortunately there was also a monthly paper newspaper that said that the applicant was um frustrated the planning board and I have the letter that says it wasn't they were complimentary of the planning board so it's I think it's a little bit bigger of an issue that we probably have to possibly have some kind of statement from the board um it can just just go on the website we don't have to try to publish it or ask the paper for a correction but I think um I I don't see how it's helpful to the professionalism of the board nor the town to have a people thinking that okay let um so why don't we wait to discuss that under 10 to 60 because it seems a little beyond the clerk's report discussion at this point so why don't we wait at to discuss that at 10 to 60 and we can see what as a board we want to do if anything okay all right um are the are there other correspondences caught um there was two two that were received one I responded to the clerk and and one that I could not respond as clerk okay and last meeting after last meeting I did send some that were not responded I haven't heard if they were or not I'm still working through that I think 90% of them have been responded to so I'll I'm working to confirm that okay I going to say I didn't see anything come through that I thought was in my boat but if you disagree and think that something is in my boat let me know okay we'll do all right thank you um all right so now we have uh item three approval not required an anr plan for Myrtle Street I will let Peter introduce that thank you uh so we had an application uh for uh 0 94 Excuse Me 0 80 84 and 94 Myrtle Street this is the rest home on Myrtle Street um as you're leaving town um this is is going to be on your left hand side uh right now the land area consists of three lots um zero is vacant uh 84 is considered the rest home and then 94 is a single family house um and so right now they're trying to re orchestrate the they're trying to they're really in my eyes reorganizing the Lots um the two lots that have structures on them 84 and 94 uh they are creating two conforming Lots each lot has greater than 150 ft of Frontage and each lot has 30,000 square ft of Frontage uh lot it will the our parcel known as zero um that is um a fairly large lot consisent of two and a half acres um and so that does have 150 ft of Frontage and uh greater than 3,000 ft and because it is greater than 2 Acres it does not have to meet the rule of 22 but furthermore we do have the uh surveyor on the call uh Brian Brian Hill um Brian Hill comes um to the meeting tonight to from Land planning Incorporated and he is um going to show us um what the proposal is so Brian uh please feel free share your screen I also have an an anr on the table in the uh planning board uh members also do have 18 by 20 printouts and just uh before we get started I should have said the beginning that we obviously have three board members here Marcel Arona who is online is also one of our board members um Anna is going to be coming shortly and Amanda our alternate um member I think is going to be joining us a little later um in the evening as she can so just to make that clear for everybody um all right so we can look at this plan yeah Brian take it away please all right good can you see my screen okay I can okay so we have uh like like Peter said this is a very simple um anr plan uh I'll try to get through this quickly I know you have a big meeting tonight um so we'll start with lot three the single family home this is 94 Myrtle Street uh currently the lot line is this dashed line and so we're adding parcel a to uh 94 which makes it a total of 30,000 square ft the um the purpose here is to try to make conforming Lots um there are there is a setback to the garage uh the 15.8 the 9.3 those are existing non-conforming setbacks but the new lot line meets all of the all of the setbacks aside setback to the building um and then we'll go on to lot two lot two is the rest area lot this is number 84 and as you can see there's a total Frontage of 166.25 square ft um and we'll move on to lot one which is the Big Lot lot lot one has the minimum required Frontage um and it's like like Peter said it's over 2 Acres which means that it does not need need to meet the irregularity factor I should mention that lot one um lot two and lot three do meet the irregularity Factor the 84 and 94 um and so we have three uh Lots they're all accessed from Myrtle Street they all have Frontage and access to Myrtle Street there's uh there's no steep slopes or or or ledge or wet l or anything that would prevent access to lot one the vacant lot and uh lot two and lot three are obviously access over their existing driveways um so I think I touched on everything I know does anyone have any questions I just have one question I might be a question for Peter um the uh when you talked about the this what is it a shed or a garage over there that's um non-conforming because it was an existing garage yeah that doesn't have any effect because we're not dealing with that property we're not making a lot non-conforming no um because that because it's an existing condition and we're dealing with the other side of the lot is that correct right correct correct does anyone have any questions about uh what's Happening Here you know get just a a perer like a question that may not be um gerain to to to the plan itself but are I just wonder if there is this is just a reorganization of the pieces of land and is there if there's any plans for the structures that exist there at all I I don't know the I don't know the client's plan for this perhaps they intend to sell Lots or develop Lots I I don't really know but they wanted us to create conforming Lots got it thank you it's a mixed use because of the rest rest house and that is that why it's mixed use it's not mixed use the the the rest house I mean the rest house is existing so under permit approval s mixed uses what's checked it should be residential should it's not mixed use okay that's just the the the it's a residential a lot um the the the rest home is is a protected use under residential um and it's allowed and it's existing so that needs to be corrected that on just on the application yes they're just creating two conforming residential a lots here so is that something you'll just correct with the application yeah I can correct that with the application uh you know if the board wants we can we can come back at the next meeting and Bill and I can work to kind of work out that a matter um and he can they can submit a new application uh bill just to give you a heads up on the application process it it kind of slipped by but you we checked off mixed use under the uses there um and I I don't know if you were the one that actually did the application so so maybe but if the board would like a new application to be obviously a revised application it's a anr plan so there's no public hearing there's no notification uh we can do that uh just to make sure it's clean for both the applicant and the town um and then kind of move forward through that process the applicant in this case is the owner or it's prospective purchaser or tenant so this is the owner of the property so that what selected is uh prospective purchaser as well so right there oh the prospective purchaser so this this land is under agreement okay is that what bill is that what you understand that on the application you've checked off prospective purchaser oh I'm sorry the the attorney filled out the application I I'm yeah I'm not familiar with uh what they decided to go with so is is the name on the sheet um sadika last name sadik sadika is that the owner or who is that like I think that's our question right yeah I I don't have an answer to tell you the truth I was really focused on the lots to make sure that those were conforming I can tell you the lots that are being created are conforming uh but that's a good catch DEA so um you know obviously with the mixed use chucked off here you know we can table this and come back at the next meeting if that if that's appropriate and I can get the board qu uh answers for those questions yeah I think um because I kind of agree it would be a little odd that we'd approve something for somebody else's lot like I wouldn't want someone to be able to do that to my own house lot right so I think because the owner uh on the last page the owner's name seems to be Woods last name and that they are the the long-term Center for New England Incorporated so the irad city key maybe the purchaser it seems like so they they are there's an X right above their name correct but yeah this was what I understood was this was this application was by the owner but that does not seem to be the case it seems I agree so it seems like the applicant the applicant's agent who's from who's from Fletcher Tilton who I had a conversation with regarding the lots and the Conformity they are representing the buyer and the owner in this instance is the longterm Center for New England and and I don't know what the relationship is is I assume they have a pns that has not been provided yeah um but that we can request that and then at that point um what the overall end goal is for these three lots is is um is their their business uh but but as long as the lots are conforming that's what we're most mostly interested in so we we could make the anr decision contingent upon the purchase and sale then I I right I think because if they didn't well I again I'm just thinking if it was my house could catch de I wouldn't want someone to be able to file this right so we need some language that they're authorizing I think they are because they're they're signing they're signing above by signing yeah if the applicant is not the owner please have the owner sign above or submit a letter of permission to the application so I think it's presumed that if the owner is signing they're authorizing so um I I have the information on the long-term centers of New England from the Secretary of uh State's website so president Thomas E wood Treasurer John Harrington secretary Matthew Sweeny director Thomas Woods director John Harrington director Matthew Sweeny so Woods is one of the owners yeah Woods is he's president of long-term uh Center of New England and they own all three lots right now they own right now they own all three they own all three and three lots are conforming all three lots are conforming correct are are being made conforming are being made conforming yes as proposed in the plan they would they would be come conforming lots that is correct and under the anr statute that's the major that's that's the the hurdle that's the the bar um that they have to meet so then besides um besides the checking for the mixed use because it's a residential and not mixed use which is just I assume the person thought it's mixed use like there's there's a single family home and there's a group home so it seemed like there's two different uses kind of a misunderstanding of the term but it sounds like then that's the only thing that's off is that right mhm so we could approve a contingent on the clarification assuming that they were confused are you saying because they don't aren't on the same parcel cuz there isn't the Rest Home a different use uh you said it was a permitted use in the own yeah it's just that a mixed use generally talks about residential and commercial on the same property on the same property so um yeah so that's why it's it was that term was a little confusing for us and I believe the long-term care center is a use that's that's exempt under 40a excuse me 40 um section Section 3 of 4A so I think I would feel most com comfortable to to just come back at the next PL board meeting and take a look at it um bill is that would that be okay with you if we if we put this if we move this to the next plany board agenda I mean yeah I know the client's anxious to get this done but if we have to we have to um you know I prefer to if we could move forward it' be great but if we have to we have to okay so I'll leave it up to you guys yeah so it seems like unless I hear from anyone it seems like we don't have any questions or concerns about the actual moving of the lot lines but we want to make sure the application is clean because we have had applications come back or to us that we unclean in the past right that we had to clean up someone else's mistake so um it'd be best to make sure all of that is is clear so does anyone have any questions otherwise we'll continue it for two weeks and we'll take care of it then y I'll make a motion to continue the approval not require plan 084 94 mrtle Street to our next meeting which is May 23rd 23rd yes second that and a r vote an Anna teski I marel I Catherine Jers I and Trisha Kendall I okay so we'll we'll wrap this up in two weeks and have it done all right Bill we'll come back in two weeks but you and I can touch base uh uh early next week okay great all right thank you all right we'll see you all right thank you um moving on um to item number four on our agenda public hearings the first one is six Chestnut Street so Peter can you just let us know where we are with six chest Street sure so six chest Street uh the applicant and the applicant's agent is here uh Allan um six chest Street has um since we have seen six chest Street they went back to the design review and they submitted some new renderings um which are in front of everybody um and so uh just to make note of that and then the other thing is just to make reference to is that uh design Review Committee did send back a list of comments that are in everyone's folder that we can go through um and the applicant um applicants surveyor engineer Terry um has sent uh I believe a revised plan um moving the bike rack uh to a new location if that's correct um but I know that was part of the conversation with the design Review Committee um and the applicants agent is here to answer any questions or concerns um and that's where we stand tonight um to start to review the process So the plan in sorry the plan in front of us I see okay I see the bike rack mhm so the bike rack is in space 18 correct the bike rack moved from space 12 to space 18 yep um at our last meeting is that our last meeting that was a big that was a big change so and I think at the design Review Committee and we we obviously go through those notes um they had asked about turning at 90 degrees was that it correct yeah okay and I believe that was acceptable to the applicant yes yep um and then also the renderings uh were updated um and this is the first time the py board is seeing the new update renderings um as provided my my immediate reaction is that is very Texas looking Landscaping um and my second reaction is is that building across the street really look like that that looks like some sort of fancy apartment building that we have not yet approved no no no it is not correct we we we talked I'm distracted by that we talked about that a little bit before the meeting and it was talked about a little bit at the design review committing I did that that was the meeting I left our 10 60 discussion to attend so I did attend that meeting and yeah I think um their designers took some um Liberty Liberty artistic Liberty with the background that's a lot of window sites like so that building is not is not approved in the background we tend to be very specific about renderings I'm like whoa It's like a fancy looking Hotel thing yes so um if when we're ready if we want to go through the design review committee's list um I like I said I was there so any anything that needs interpret interpretation I you were there for part of it Peter you come out the end I was there for the part of it for the last meeting obviously I uh we ended the the plany board's meeting on that we were having and and I did jump on this meeting is this Landscaping rendering accurate to what design review is envisioning with the blooming trees and all that yes yes and no I mean um they showed these renderings and Kathy Rooney had talked about and and some of them were labeled I think again um the lush tropical plants in these in these programs it's often hard to represent present exactly the plant you're intending to put there the repertoire just isn't that big in a lot of cases so um but they were going to clarify um so there were exact plants specified that Becca I think had okay right because they were on the um correct so our conservation agent has put together a list and it's on our website it's all Native plantings and so um yes so the ones that were on the original plant on the original plant had been taken from that list Kathy Rooney's comment was that looking at the plants that were chosen she didn't think that some of them would survive that well in that location because as you know it's it's yeah it's completely open to the Sun so she was going to provide a list also from the Conservation Commission list so from the proper list of plants that she would recommend instead I do not believe we've received that list yet as far as I know I do not believe we have okay so that would be one of the things we need to get that list from Kathy Rooney she did say that she would provide it in order to so that they could swap out maybe not in the image because like I said it's hard to pick the exact Bush you know from these programs oftentimes but um put to swap them out on the plan with ones that she would recommend um does that make sense yes but so far that information hasn't been provided okay I mean overall I think that it looks good as far as seems to fit the the corner um I don't particularly have comments on the design elements because I think we're renovating a building that's already there so there seems like there's only so much that can really be done did you want to yes sorry go ahead Marcel no I agree with Anna I have no comments either okay then why don't we just uh run through the design Review Committee list um so under existing conditions of Butters there was the they had asked the question about the they had wondered about moving the dumpster and they made a note that the planning board had decided that the dumpster didn't need to be relocated um and that the owners were talking about um doing other mitigation to solve whatever rat problem is there because they don't want that problem either right so um and that and that was obviously seemed good us because we didn't want the dumpster closer to either road so um so that would still be go forward we can have that as a condition um some some of the notes that they have are just notes um they had asked for the design Review Committee had asked for non-permanent movable Planters um where possible close to the building um to kind of just add some more green close to the building um Terry um The Who last name I can't remember um the the site surveyor um had noted that the Planters can only be located in certain locations because of the the Wetland question um so even Planters sitting on top of pavement pavement um have to be carefully located so um and can't be in the the flood zone so he said that that's possible um but they can't just be anywhere we want they have to be in certain locations so I think the applicant was okay with doing that providing a few Planters um right out right in the front of the building movable Planters um to my understanding basically area in itself 24 the delivery truck no no for the emergency service oh okay so that was kind of dismiss really wasn't any are to add the Planters within area that would not basically aot right in front but then when we went to address the the flood storage issue those planter boxes still have to be accounted for within the flood storage and so talking to conservation those are element that are difficult to put the place in the front Okay so that's from conservation cuz last time on this on on the meeting they Jerry was saying that there was this little strip that it could be in I think it's a very thin strip okay yeah but also you have to take into consideration in the the flood storage component yeah of everything so I guess um looking at the renderings I guess the question is to the planning board is it important that there's more plantings in movable Planters somewhere out in front of the building I'm bringing this up because this was a design Review Committee um in their notes and some they had talked about um I I don't want to I mean for me it's a balance between the current space and the presentable like the new space so what I like is that there is more green space now in the front than there is currently um so as far as the planter I'm I I'm if the applicant is willing that's great but I'm not sure I'll require them I feel like there's there's adequate reasonable effort to add more green space than there currently is and that is good for me without the Planters but if the applicant is into planters go for it understood maybe some cactuses to go with the Texas them Texas theme you don't have to worry about the hot sun those usually survive even me at my house so anyone else have a y okay so I don't think the I I guess I'm saying I don't think we need to require it for this project in light of the additional Green Space I I agre I agree with you I think there's a lot going on this a lot going on in the site with the access that the fire department once and they're adding adding the Green Space would be much more than it is now and so um yeah might just be adding a little problem in there versus solving a problem so okay um but let me know if someone has a different opinion okay so the extra the next um point I'm on3 um on page two of the design Review Committee notes and this was a question about Safety and Security I thought this was an important Point um because once they build out the raised um the raised concrete curb part of this building you will be stepping right into the building not on a curb and then into to the building so um Peter I think you talked to Doug about this can you yeah so the other well not to go back to the Planters but the other situation that came up with safety right and so there's not going to be that that right now there's about a six in a 4 to six inch reveal um on what I would call the the podium to order your ice cream so that's going to be gone and so with that said safety did come up in front of the design Review Committee speaking with our Building Commissioner Doug Scott Becca Solomon our conservation agent we decided that the best there's two two options right number one there could be curb stops put in front of the building maybe two feet off the building so if any was to bump into them obviously they would not be bumping into the building Andor they could put ballards four feet on Center going across those windows and so it was really up to the applicant of what they would prefer most um but the Building Commissioner um did state that those were the two options regarding safety that could be implemented in front of the building um and so I think that is part of the conversation where if you get into the planter conversation is that somehow related to that like it's not related but I was design review thinking of the Planters as a safety feature I don't think so no I think they were just thinking about it as a a green I think some people do kind of cross-contaminate both of them however I think we have to put safety above Green Landscaping and can you kind of find a way to can you create a what's it called a Boward that has a green no they do have like rated ballards that can be Planters yeah I I don't know that we should be require them because they are possibly more expensive they also look nicer than stuff but yeah they do exist and and the size of them though is prohibitive because you're also within the flood zone that you would have to therefore calculate for more flood storage so as it is double-edged sword right when you come to okay how big of a ball and how big of a planting but from a safety concern two elements that they talk that I spoke to the Building Commissioner about was a curb stop that could be there and that would not have a negative impact on the flood storage and or you could put ballards in lining the front of the building for for for safety purposes yeah and it's um just as a doing some research I guess I um I went to Murphy's they're not open so I didn't get ice cream yet but um to just to look at what they had and so they had the um they had the what do they call C the curb stops curb stops and they do have parking I think that comes right in to where the people would wait and there is no curb so um that shows kind of that situation this is different we don't have parking right there right there but there is there is a building there so I guess the curb stops would be all along the glass correct but provide an opening for accessibility obviously you know um into the into near the door yes correct at the door correct that seems reasonable and important for safety so and obviously Doug will decide where those go yeah I that yeah to so that they'll be plac is there some kind of design element we should think about or they're all like standard what they look like they're very standard they're about 5T long you see them all over um typically they're painted in this area in in since I would just have them you know request them yellow um they they could be meltable over a fires like obviously a fire truck because also in that dry that that 24 foot aisle right you still want circulation for a fire truck right and so I think right here it's a it's a tight sight and you're just trying to manage you know a couple different instances I think they have 27 or 28 ft but like you said with to include the Stop and the 24 ft there's not there's not a lot of wiggle room there but do we need to put them around the bike racks in some way I see that that that was Rivia was concerned about that yes that was the other question since the bike racks are simply going into a parking spot it would be good to have some of these things kind of blocking the parking spot so that a car doesn't also try to go into the parking spot which makes which made a lot of sense I thought so seems reasonable so adding ballards to both the storefront and the bike rack area not ball the um curb stops excuse me curb stops all right any uh other comments on that everyone's good okay um all right so next um uh they they made a note about um painting on the pavement um that would be um I think as per the fire department you know whatever kind of striping they wanted on the pavement um they recommended white striping I'm not sure I assume it's either white or yellow you know for safety but I figured that would be as the fire department's purview um not knowing much about that myself um there was just a note about sight lighting um I think I don't know what kind of street lights or anything around the site but this the the building seems to have a lot of lighting around they seem to be adding a lot of lighting around around the outside of the building is that true that's a lot of wall conses in that building is it again decorative like the building across the street mostly dective we're not trying to no but at the same time um understanding the amount of light that is required that's a large site as well to make sure you don't have um those walls conses are not going to throw light Beyond a certain point but um I'm not sure if how you solve it until you have a photometric of some sort but the lights are going to be turned off during store hours right I mean at the stores well but you also won't have so many wall conses like that's shown on the rendering say it again it's the there are a lot of walls coners shown on the rendering light fixtures around the building all around that's not typical for a retail okay um so I'm not sure how is the is the question if there's enough light like in the parking lot like along the street yeah that's a good that's an interesting question well it would also say there is an a butter and we do have to be careful about light spillage right into someone else's proper un I mean we're one thing we've learned is business hours are not our purview right but I I would think that um the fire department or whoever is looking at the safety of traffic can think about that issue maybe that's more within their purview than ours but yeah and I'm also thinking trying to remember unless you guys are going to be open really late at night I'm not concerned about it do you know what I mean like yeah it's because you have that uh wet lens or whatever on the other side the river side and if it's really going to be dark and there are no really striping that's going to stand out at night at least in Winter times you probably have no idea when you're turning around the building if they're not sufficient but the pavement is going to change and there's going to be a row of trees there so yeah yeah and I don't believe there's any well I don't believe there's any sight lighting no lamp no street lights well there should be something on that street it's it's at an intersection there's got to be something there yeah yeah no there are street lights along Chestnut and Union they're not they're just not in the rendering I'm pretty sure there's light there I mean I I'm trying to remember what it's like like i' I've been to that gas station I think there's a comedian store there am I making that up yes yes Seasons yeah so I i' I've been there at night this area is pretty well lit at night yeah I think so too I'm pretty confident there's stuff going on so I think they're okay um fair enough so if we don't ask for a photometric study can we just say that the condition on light spillage particularly to protect there is an AB budding property you're concerned about the I mean that light doesn't seem substantial no but I'm just saying if we don't have a condition is there any way to protect if it becomes a problem well they're not adding any we can just say don't side lighting the condition can be no additional side lighting will be added beyond the rendering something like that I think that makes sense because the the the size it's an existing condition if they're going to add lighting that that would change the condition substantially then then I guess yeah you can make an argument about it I think what's being proposed here is extremely limited uh to the business so I I personally don't have a problem with it so basically we would make a condition that would say if you're going to add extra lights to the site itself that's up to come back to the perimeter the side okay so that can be in a condition because that can impact the neighbors yeah um okay um so I'm on page three now um talking about landscape um so this is where I talk about um they talking about um the list that Kathy's going to provide um of just recommending different species um I think that's points one two three four yeah so just um four is requesting I don't know if they're showing extra plants in the I don't know if they're showing right now extra plants in the corner but the renderings are showing it to be kind of filled out more than it is so requesting just some extra plants in there to fill it out where the sign is um [Music] and yeah and and to um if there's any if there's any appropriate tree obviously a small tree you know in that area it's pretty limited that Kathy would making those recommendations but just um so we' get that list and then um just swap out the plants in that area for something more appropriate um okay I'll just keep going people stop me if they have comments um next category was safety and accessibility they talked about putting the protection between the vehicles and the bik rack so we already talked about that that we'll have that done um um they had talked a little bit about the delivery area um and if it was possible to put in a different space I think in the end they agreed that the deliver delivery area is best where it is um let's see item three as noted above B baller do not propose to protect the building entry okay that was the Safety and Security question again kind of showing up a in a couple [Music] locations next page page four is um massing and scale design Review Committee takes no exception to the massing that's shown and the roof materials and textures um stucco vinyl siding and um roof metal panel um I think they way had a question is that do you know do they standing seam roof is that what they're talking about a metal roof it isal roof okay and usually there's like the seam that sticks up is that the kind of metal roof that they're talking about I want to say yes but I'm not sure okay so that might just be a clarification question with the architect is what they're we assume it says standing it says roof metal panel which maybe isn't a typical term I think what they meant to say is that existing is it is a metal roof and what we're on doing is replacing that with metal roof something similar yeah yeah the metal roofs usually come and I think they're either 12 I think they're 18 inch sections and obviously they do have about a 10 a 2in reveal where they're riveted together yeah where that seam is so it does stand up yeah and so I think that you know for okay go we can just get this we can get the spec on there that and then that's that usually takes care of that and then the colors I think are as shown because one of the things to be aware of is that the is that if you're showing a color in the drawings that's the color we expect it to be in the end right so if it's if it's white with a brown roof we expect it to be white with a brown roof okay some people were unclear about that and we've gotten some crazy colors that had to be corrected over the years right um that's right so um they had recommended a pal a sample pallet but we haven't asked that for Chase Bank or anybody else so we didn't um I don't think we need that for this pallet um for this project um let's see item two I think it's talking about the oh so item two is an they were talking about an idea about adding on on the on the site facing Chestnut streets the long new wall right um it's not a tall wall but it's a long wall so they were talking about the idea of putting hanging planters there like window boxes maybe that hang on the side of the building um as an effort to add more green space um to me that seems like a difficult thing to maintain because those things just if the smaller the container it is the harder it is to keep water in it and the plants tend to dry up in my experience it's a retail it's not a restaurant okay good point right yeah there's Aesthetics for every project type so getting to held up with attempting to force green seems a little excessive for this project for sure it's a retail store it's it's a grocery store it's not a restaurant where you have outdoor seating to say you need Planters to I that's a little excessive at least for me anyone else okay I mean I I like the idea that the they were thinking of uh design was thinking of making it inviting um but I think it it is a building and I think some of those things would be the applicant and the owner would say I want to improve my property and make it look nicer and over time they might do some of those things no I agree with I agree with deep and and Kate I I think I think we got to keep the request on on the right proportion to the project okay I I'm there as well I don't think we need plan um I mean to to me if if the applicant has money to throw around it's a very sunny site it would be nice to see solar there nice not required um so to me it's a massive improvement over what we have now and like I said we got a section of Green Space up front that's not there currently um so I like that movement anytime we come into a space and we make it more green I'm satisfied and I don't know if the building has to have Greenery on it it's a meat market it's not a I'm not sure it's a restaurant but like to me when I see a lot of green on a building or near a building I'm thinking that's more of like Garden space or um you know a farm space Farm Stand not necessarily a meat market now if there's a grocery store there and there's like produce maybe there's a theme there but again that's up to the owner okay I don't know if I would require anything on the wall all right understood um next question then is about the scones that are on that side of the building I think they're kind of all around the building and it's just asking that those are dark sky compliant which is kind of what we were it's not it's not exactly what we were talking about was sight lighting but that that they're mostly going the lighting is going down not up right well it's up and down lighting yeah it is the right ring is showing that yeah but there is a metal roof that is literally has an overhang that's probably going to cover that light so don't think there should be a concern on dark do you um DP you had made a comment earlier about the number of Lights do you think that it could be reduced or was that was that just a suggestion it feels a little too much so again I don't know if it was trying to make a beautiful rendering or is it calculated because Ty typically you won't have so many around a retail environment um and you don't have too much height as well so if it's Aesthetics trying to make a beautiful rendering I think that's what that's targeted I'll be very surprised you'll be landing up wiring so many lights conses on the exterior of the building so ask to do that yeah so I think it's well I think it's a matter of providing lighting around the building sufficient lighting because you parking on all sides and have people walking up to the store at least to the front so the lighting should be sufficient for that purpose but it also should be calculated to make sure you're not throwing money into something that's not going to be functional right yeah so I counted six G just thinking about it I've counted six gonets on the rear of the building right now if those six sconet are or and correct me if I'm wrong Deepa if those are five if those are 10 ft on Center that means you're going to have a 60 foot 60ft wide building right indoor you know coming in 10 from the sides then kind of starting it I think what we have to find out is on average right or just by rule of thumb and I don't know the answer is for the sconet that you're going to propose how far away from each other are they what what's the standard practice what is the light levels that they're going to throw out what is is that um so I'm not sure how you're planning to take it to the next level an actual construction but something to think about okay I mean there's a point there if there's like if they're all over the place it's going to be a little strange yeah but you want to make sure you're taking care of the safety aspect because you do have parking unfortunately on all four sides so you want to be careful and mindful of safety for people at least at the back of the building right so designing it with that care in mind as long as that's taken care of should be fine okay and and we can note that in the conditions as well about the lighting um okay going on to page five um just talking about signage so um I don't well I know they didn't they didn't look at signage um it wasn't a big part of their discussion um for the design Review Committee but signage um need there's a whole separate bylaw on signage that the sign has to meet so and and they have noted it and we can note it um and Doug will be looking at that in the um construction document so just something to be aware of when you submit the construction documents that there's a whole bylaw on signage that needs to for the for the sign that on that's on the street any other questions about signage what's the cow in the [Laughter] picture so ESS masc would be okay but that that is Way Beyond future planning not inial I think it's called a Texas loor yeah that's so the only the only thing I was going to say is if if you're going to be changing your plantings to something that is not texus related that cow will look very strange in a bunch of New England shrubs were just talks but okay I'm not sure who else spotted it but that's impressive you spot on purpose to see if yeah wow I missed the cow well yeah and I don't know it's like where's Waldo uh you know um I I I believe unless it was back a a little bit right I think in this picture the tow the cow would be on town property so so so I mean just to be clear I mean it's kind of funny but I think we have to say a condition the cow's not allowed until they come back to the board because it's if we're accepting these renderings as no I I agree I think I think they're okay with no cow Kate I'm going to let you write that decision that I would be okay with a live cow if the milk is sold and not postu yes you can write that condition I'll write that condition if there is a live cow all right all right open space um it might help with the with the flood plan so there's nothing there open space is is talking about conservation sight signage obvious just refers to the signage again um so is sorry is this a highway commercial Zone I believe so it is is that what it is yeah this um yeah and then I talked about rotating the bike rack I think in a lot of the drawings I think we talked about this last time that the bike rack is shown as a really a big bike rack for this location so it seems like certainly 8T of bike rack in one parking space is going to be plenty um and yeah I'm not not saying you need eight feet of bike rack I'm just saying that I don't think I don't see tons of people imagine the cow protecting the bike rack sorry got loopy on it's early it's been a long day yeah okay so um okay so talking about a wheel stop at the bike racks we already talked about that being a good idea um yeah and again it just is talking about the um the protective curb so I think that's so are they suggesting to rotate the bike rack I think right now like it is pad to the parking yeah I think we had it P to 19 ft deep so they were talking about turning it putting it deeper into the parking space and then with the accessible from the front versus well accessible from the back too but having the blocks in front so um there's more space between the bike racks and where the cars would yeah yeah sense again a little bit more safety um sure so all right so those are the so my notes are basically curb protection plantings and um the conditions of lights and cow I think that's I think that's pretty good and a question about the metal roof um but I think this is something Peter we can type up I can type it up and and Alan and I obviously Allen and I and the applicant can work through these issues and you know I think um you know if appropriate to the board I'll start you know drafting up a uh conditions in in a in a site plan approval document and and we can kind of get those ready for the next meeting do that go with everybody okay yes okay then in that case um we will be looking do you have any comments for us okay come back for the cow all right in that case we will be continuing this until May 23rd May 23rd I will make a motion to continue six Chestnut Street site plan approval application to May 23rd second that and call vote Anna tuski I Marcela I Katherine Jers I and Trisha Kendall I so um yeah so I think that's a lot of progress and we're getting very close right thank you y you got to stick around all right um we're really entertaining today tonight so all right thank you and we'll touch Bas but just you know you talked to Terry and your architect and we can just answer those questions and we'll move forward right cool all right have a great weekend all right next on our agenda is 151 Main Street this is the um Tap Room at The Old Firehouse uh yes where are we so we have some new renderings in front of everybody uh and we have some um site plans so there's they're scattered around the table I think everyone should have a full set um however so 151 Main Street so they did uh send this back in a revised um accessible parking spot which was the big um one of the big elements that we were asking for construction related R and then there are some construction related documents that have been updated on the call tonight we have John mun and Allan is it Allan waight um he is here tonight um and he can kind of walk through the updates uh from this please do note that um one of the elements that I did request um from receiving this this this document was just a cross-section and it's just a minor detail uh in the element so hope so hopefully we can kind of get that um but tonight obviously we have John and Allan and I will let them speak and give us an update on the project as a whole um and uh and kind of go from there so I am making John and Allan co-hosts so you can now unmute yourselves and Allan and John please take it away uh and update the board with any uh updates that you do have sure can you guys hear me okay uh yes oh good I stole my wife's uh Apple earbuds and I've never used them before so uh I was nervous uh thank you for your patience over the last eight weeks um you know we filled you in the backstory with the architect leaving the company and the setbacks that that caused for what is a relatively uh simple revision um so what we did was on the right hand side we move the door uh to better accommodate a handicap parking spot with both access to um on both sides of a car that would theoretically be parked there so they'll be able to get in and out on F the left or right side with 5 F clearance on both ends and not impact um what is going to be the Beer Garden area and in addition to that there was some previous questions on the uh about the rendering for the front patio um and what that was going to look like and we kind of talked through that before and we reflected it in the revision that it's going to we're going with ford concrete which will match the existing um Foundation uh the size of that is going to be 44 feet long um and about 24 in high so 2 feet high and it's going to be set back 15 feet from the building the 15ot setback is reflected in one I think page seven of the architectural drawings and what am I missing there the depth of that the wall itself is going to be 8 in so very standard retaining wall um that we're then back filling and that is not going to be a seating area um mentioned before that we're putting uh relatively lowprofile black planter boxes across the front of it and it's really more designed to just keep being able to open the garage doors let some air in in an inside outside field without worrying about people kids mainly running into the road uh so we're going to put games out there cornhole lad doll things like that more than seaing um so that's more it's not it's not uh the most profitable space because it's no se but from a design perspective in a functionality perspective we really liked it um so we went with it and I don't think there was anything else on the revisions that we did it was relatively minor which made the eight weeks talk yeah I think the um just just may uh I think the the three things maybe for me are and I know we already talked about the dumpster and we went through that last time but in the end we need to make sure you have a site plan that's submitted with your package that shows the dumpster in back like like I said I know it's going to be provided it's working with the town for it but we always just need a plan to show where it is and I don't think it's on this set of drawings right it's it's not on this side of drawings but it just needs to be something we can include with the package right it doesn't have to be a formal site plan we just need to know where that thing is um because we'll be talking about it in the decision um okay and the other thing which Peter had started to talk about was that just that little you guys remember when we did the um outdoor seating area for tjs there was just the little detail MH that showed what the patio looked like and so what we're looking for I think what the design Review Committee talked about and what we talked about is just to have this really simple detail understanding the the patio um on the building side and then it hits this concrete curb it goes up I think you said about 8 Ines and then it goes down but it doesn't go down very far um so so I can just be I'm writing this down I want to be clear on it are you talking about the front side or on the seating side the front side so in between the thing that's blocking the kids from you know kind of going through y so it's just it's a little it's a did you did you show them my example yes I did I did send I said I sent John and Allen the example I believe I sent Allen the example it's it's you know really just a crosssection that shows you know if you cut 90° obviously through that patio how tall that wall would be and what's it going to look like um and with the Planters I think from the rendering standpoint you show a planter box that's 40t 44t long and so the question is on the on the on the construction drawings you know the planter boxes are boxes in their spaced you know eight you know maybe maybe they look like they're they're four feet long and they're you know two feet apart from each other and so I think the question is just what do we what what should we expect out there um because the the drawings the architectural drawings and the renderings are not speaking to each other yeah both can be valid solution but which which one are you actually building right because they don't match and the other thing that I'm on this um on this new plan is that so on the rendering You're just showing two big glass doors wood doors they look very nice but on the but on the plan it's two doors plus two s side lights so it's like you know which which one are you building like which what which one is right and so I don't know I mean I didn't yeah I didn't catch that on the this you're talking about the lighting on the side of it I'm talking about the door from the handicap parking space going inside your your side door so the rendering in the in the plan yeah so the rendering doesn't match the plan and I assume the plan is correct I mean I I guess as as an architect I'm always going to assume the plan is correct versus the pretty picture but I don't know that that's true um and we I just want it to be we're just looking for so that we know what's being built right there's not right now there's two ideas here so okay well we'll take it back and we'll revise it and uh yeah but um yeah so it's again it's it's it's similar actually to the last project it's just that we need if we're going to be taking a a vote on a package we need to make sure the package is clear and that's really that that all that it's about so does anyone else have any comments um I definitely agree with it Trisha we need a little more detail about this patio seating um but with the way this is rendered with how it's marked up on that a102 B that door is opening into a sidewalk so if I'm walking from page north towards this door I don't have room to get into that door until I really squeeze myself through that outdoor patio space and I don't think that's the typical way of doing it your door cannot protrude into a circulation space more than 7 in so this door is almost 3T into that walkway I'm not sure how accessible that entry is if that's your main entry into the building I I'm not sure I was kind of looking at it earlier so the the sidewalk is is five foot the sidewalk is 5 feet yep the door is hold well it can be hold open in summers but cannot be in Winters so that door is going to until it's opening 180° which is not how this is drawn like I don't have way of getting into this drawer until I step out into that and then walk back in here but you're talking about if the door is held open correct um is that I'm sorry I just want to make sure I know which door yes by this one okay got it that you're talking about the side door the you have the outoor patio so we're looking at sheet a 102b right it's the B it's a double door coming in from the accessible parking spot John yeah um I guess I don't understand that because to me that looks accessible uh you get the 5 foot wide clearance there on the patio uh on the sidewalk there and then you you know I don't know how else you would I guess I don't understand what you're saying is that the main flow for folks to come in is using that 5ot strip the way people would come in in addition to your accessible folks that yeah I mean there's two there's two points of Entry uh you know how people choose to get in there I mean there's a sidewalk which is certainly one way um they may not choose to do that and just walk behind the cars like a lot of parking lots and directly into the um into the door but the door is a double door so you can lock one side of it and then the other side is accessible to the right by virtue of that being locked is that held open or is that uh is that door closed in the sense I guess it's not I think the door is typically closed right so I think I'm not I'm not sure I'm for for one thing I'm not sure um usually it's set in it's never set into a circulation path like that but you I so are you saying it should be opening into the inside of the building it should be set the door should be set in so that this path is clear open the big path right now that's not how it is I mean now that I understand what you're saying I think I understand what you're saying my my non-architectural translation of what you're saying is that essentially the invitation to go into the building is only this way coming well that's a park can't really go the other way but that's a parking spot yeah that's kind of weird what's the parking spot here right yeah that's an access but this is open no that's open that's not that's open that's open that's open yeah so I think I think actually we have to look at or have to have Doug Scott look at it because I I mean parking lots obviously are not my specialty but I did go back and look at the regulations and I I thought it was okay I think the drawing is a little deceptive because typically that's a three- foot door and it's going more than 3 feet into a 5 foot sidewalk I think it's a it looks a little strange um looks like a really Open Door yeah so um so I I think I think we need to look at that I I know um there are certain circumstances like Deepa said that it can only protrude a certain amount into a space um but I'm not sure if that's like an egress Corridor which this would not be um so um it's just something I mean sounds like we need Doug to look at it who's Doug Doug's our Building Commissioner the building commissioner so yeah so it just we just want to make sure it's I think it just has to be it just has to be to code and so it's just um making sure that it is maybe Doug can take a look at it and say Yes Doug Doug can we'll take Doug looked at this already and obviously okay in this I don't know if this but I'm going to point out to this I'll point out I'm going to point out this matter to him and then I'll get a specific answer back and then obviously John sorry Doug raised he raised that as an issue before and he's had the rendering for since last Tuesday and hasn't brought it up as an issue which doesn't mean that it's not but he raised the problem with the door previously uh but it was more around the sidewalk having being 5T wide um and then the door he didn't he had the solution for it which I'm assuming the architect did because Doug when he got the rendering didn't bring it back up okay you know what I'm going to draft an email tomorrow and I'll and I'll send it to Eugene uh Jamie and Allen and I'll obviously have Doug cced on it and then that's something also you can forward to your to your to your architect and if your architect wants to provide or point out the code that he used to design the door I think we can have this discussion within the next two weeks um so we can kind of get a get an answer for everybody on it because I'm not you know this isn't my specialty and and and I think it's outside of the realm of uh but I think it's definitely for safety matters I think we definitely just need to get a clarification on it yeah agre it's very like I said it's not in my realm either it's very detailed looking at ad I won't say that I'm an expert on it trust me I'm doing this from eight to five last two months okay so so deep deep deep spotting my attention if Deepa spotting something she may she may be the the voice of the most experience here so you also need an ada8 ramp at that location so that uh from your sidewalk I don't know how what height that I think it's flush right is it flush I mean is that a raised sidewalk I don't I don't know the sidewalk is raised but the access the door I mean it has to be flushed I mean so we're not going to do you know I mean it has to be flush so there's there's no real option there so uh you mean from the point of entry in there so we didn't reflect that in the drags cuz I'm not so when you do that so when you do that if a wheelchair has to get out of that car and get into that door you need that ad ramp to get to the door yeah right yep so when you do that your dimensions are going to fight a little bit so something to check into yeah we'll have to grade it out and make sure that it's um accessible 100% yeah I we just won't be able to open if it's not you're also I think to dea's point you're adding a ramp yeah it's when you say ramp it's like literally a curb that slopes and three directions because you have traffic moving around so yes so they they have a note there that says provide curb cut which may be what they need but not really the right term oh go ahead yeah and I think it I think it already exists too if I might be misremembering it but there it was an existing handicap spot there and there is access to the front of the building now um so I think it's just a matter of working with the existing access and and neatening that out a little bit because it is that is a handicap spot now I can I can I can confirm that I've I've walked down there too many times um and then also there's a ramp in the front of the building um as well okay do you have um is there any other questions on this project just just kind of those little clarifications really I was trying to rec collect this front elevation in addition to the raised uh area seems to have gotten tweaked a little bit or is it just my imagination I don't I don't remember that awning before seeing that is that has there been an update to the front elevation I don't think so have there been any changes to the front elevation besides the wall yeah I mean we're going to we're going to back fill it which is you know the point of the the wall uh to level it out to the existing grade of where the doors open no I mean on the like the rendering of what it looks like on the front uh no we didn't really change that okay thing it's just paint yeah maybe the flags are missing something is feels like elements added here but maybe just my imagination we haven't looked at it for a while probably yeah sorry about that um so any other questions on this that I mean no no particular questions I I did note the I read the letter from the applicant to Peter of April 25th seems like the applicant has had some bad luck um and kind of slow down in the process and so it seems like we have some good energy behind this project um are there I guess challenges that the applicant is experiencing that we as a planning board should be aware of that we can like is there anything that we need to do to assist in the movement of this uh no just the clarity around what it what you guys want on this meeting um is great and the same thing for um I'm going to go back to Doug to and ask them just to make sure that we're good on everything so we can go back one more time and make sure that we get it right and I think we have that and I'm going to follow up with an email um just to make sure that we have everything right before we take it back and and fix it next week okay yeah I would say that that list is and jump in people if I got this wrong is the making sure the handicap accessibility is shown correctly um the um making sure that that exact same door is shown correctly between the rendering um and the was it the the lights on the door was that what no the the door on the on the drawing the door it shows two doors and beside each door is a window like a a side light oh but on the rendering it's just two two glass doors which is great I they don't I don't need the side lights but I'm just wondering are you making a big opening or are you making a smaller opening when you go to make your open yeah that was that was that was 100% me who learned how to photo shop after I got some bad R drinks and went on I got Adobe U artificial intelligence is wonderful and I put the door in and the wood door and I I frankly I really like it so that is a change from what now it's a matter of making that it sized up right we get it so you are think with you there so you are thinking there's going to be Sid lights that was the initial intent and now it's like okay can we find a door that matches that wonderful Brown door which I really really enjoy okay with the SIDS um okay and then um Jamie when you tried to photoshop that you forgot that the lentil got cut in between are the one Edge is not complete so Photoshop to dos and owns and yeah and then the third the third thing is just that detail through the curb the curb and the Planters um so it's nothing and do you need that patio outdoor seating entry exit layouts the patio outdoor seating does not I don't no the outdoor seating is just going to be movable seating on the side of the building there's no seating on the front of the building yeah for this layout do you need don't you need a layout the I I don't think we need a layout I are they just movable I think the on the outside it's just movable table seasonal and right and and in the winter and in the um in the winter it's parking so in the winter it just goes back to a parking lot in the summer they're going to use it as um seating is that right that's right yeah so nice memory so um okay so I think it's I think it's just those three things but we'll make sure that we have a list of the F yeah no we'll follow up with the list and we'll be in in contact and um and and for this project I already do have a decision drafted and so I can circulate that decision we can start taking a look at it uh and then um and then I'll work to collect all the remaining information with with Jamie and excuse me John um I read I'm reading off the screen uh John and and Ally yeah yeah so and that decision is one that I know I have already went through based on comments that we've talked about with the board from the beginning in this project and we can send it out and it's just the basic sounds good one list of basic criteria not the four list that we've had to go through before okay so okay so again almost there just the little details so so I'll make a motion unless there's more should I make a motion to continue are there any other questions from the applicant no but thank you for asking okay thank you I'll make a motion to continue 151 Main Street site plan approval application to May 23rd 23rd second that and a roll coote depai and t i i Katherine Jers and Trisha Kendall I so we will see you on the 23rd thank you appreciate it thank you all right so next on our agenda um 13 Joan Drive I believe this is continuing but I'll hand that to you Peter correct so uh 13 Joan drive just for everybody's uh information is a project where they're proposing to put um two uh solar canopies over the existing parking area and um what I can tell you is that we've met with them we had tech review meeting uh this week and there was a question that came up uh regarding easement and it was a water and sewer easement and so I did not have the clarification on that um from the applicant and then also um from the uh water and two Department uh so with that said I verbally uh spoke with the uh applicant uh yesterday and uh late yesterday after pulling the easement from the reg registry of deeds taking a look at it trying to figure out kind of where this kind of came from uh because because it's something that didn't come up into uh conversation till late in the process um and so with that said the applicant and I both felt it was best um to continue this project to the next planning board meeting and then that would allow me two weeks to take the application uh and look at a little bit further with the Water and Sewer Department regarding the water and sewer easement that runs through the property it may be the fact that the prop the easement that was marked on the plan that the ease that the that the solar canopy is going to be erected over is a private easement and so therefore it is not a town sewer easement so it would be kind of a moood point but not knowing that uh yesterday then into today uh and not having the time to meet with the Water and Sewer Department um the applicant verbally requested a continue until May 23rd I did follow up with an email yesterday I've not got a response um however I will put that in writing uh tomorrow and file a continuance with the town clerk so I have the plans here and I can hand them to everybody um for everyone to take a look at um however um at this point the applicant um in in myself felt like it was the best move was to kind of press pause get the right answers regarding the easement and then come back at the 23rd and and propose with uh the applicant engineer and and do a full presentation any questions might be a good idea if people aren't familiar with that complex to just take a drive through there um just so we're all you know I don't think there's a official a need for an official site walk or anything like that but it's a it's not like Dairy Queen where we've all been you know it's a site that maybe not all of us have been to and just to note uh to the planning board uh there's a new own there's a owner a ownership group a new ownership group took ownership of that project uh excuse me property about 2 to three years ago um there's a new management company there and so part of their effort is to put you know to make investments in this property um they are um completing a project to put solar on the roofs and so they're just doing that right now uh they do want to put solar in the parking lot um which is going to be proposed at the next meeting um they are fixing up and making some improvements to the pool area uh and then the other thing they're doing is they're trying to upgrade some of the uh Mechanicals in the uh throughout the facility and so uh it's been a fluid conversation with the new applicants excuse me with the new owners with the new management company um and so this is just a step in the process for the new M the new ownership company to to make some um some Investments within that property so um we know solar is a big thing that we always talk about and so after finish the the the job into the project to add rooftop solar this is the next step regarding solar on that property all right so we looking to continue this I guess until the 23rd as well right that is correct I'll make a motion to continue 1 Joan a drive site plan approval application to May 23rd second that and a roll call vote and iel I Catherine jerse and Trisha kendai all right continue to the 23rd and now our big item of the night um 10 to 16 Main Street discussion so um Anna do you want to run with this one I I missed the second half of the meeting before though I think I I think I filled out my fair share and before you jump in I just want to want to I'm not prepared to run with it but I can call on with it okay I set the table right as I would like to say set the table um and amander I'm going to send you some renderings I I sent it to Marcelo I didn't understand you were going to be uh via Zoom tonight but I'll take care of this in a second so with that said um I did collect all um documents and I did send it out kind of late today uh but I prepared it it's all in one uh Word document and it's in front of everybody uh and and amander M you guys did receive this um um just regarding the the uh addendums um we did make a map of the downtown um alvro did put this together and so that was a element now there's a couple things here that I just kind of want to show everybody so this this um MH rendering was a rendering that was that was spoken about uh at the last plenty board meeting that we we liked it was it was really positively received during the pl Bo public hearing so that was um excuse me the conceptual Main Street Street Escape of the ashon Mills and this is dated March 7th 2023 this is part of the document that I did add in then the second element I did uh bring in was the um site plan concept ashle Mills and this is dated February 17th 2020 3 so this one that I have up here on the 8 and half and 11 predates the handdrawn sketch by about a month month and a half but both elements I think were received from the planning board and off obviously both of them do have that project lining up uh with Pleasant Street great and so then furthermore I do I did add in the uh Myrtle Street View of a project right here for the current project nope this is all this is all the project that was in front of the planning board y um so this Pro that this is just a project that I added in um and obviously renderings that's that's old this is old that's old okay yeah bad not that one bad bad so this one's up yeah no and then the other element that I did print that I don't have a copy of yeah is there is a rendering I think DEA you may no you're not picking it up uh it's the one Kate has Kate it is about um the uh walkway in the back at one point in time there was a proposed River Walk and so that we were excited about they everyone was excited about yeah where is that we have a picture of that it it is in um I did print out three copies of of each for the Riverwalk is it is it part of it might be part of that yeah it's the one on okay yep it's that one all of this stuff correct but not this piece yeah this is the old piece that's the old piece so that piece is not going to be added in but the River Walk which you have in your hand that was I thought one of the one of the documents that we did speak of that we did mention I know obviously looking at this um document the river played a big role obviously in some of our comments and so I did just want to bring that to the table as a document in a rendering that we were in review of um and so uh at this point I did collect everything um that letter I I did not try to format it yeah you just threw it I just threw it together one compiled document and I tried to kind of move it forward okay and so that's where everything kind of stands right now yeah I mean I can Trisha what I can do is I can kind of introduce us to how we got here based on the last meeting what we had in mind what I remember and then I guess I can introduce my section with Amanda the one that we worked on and then we can talk about how we want to go through this right actually might that maybe what do you have in mind no I think actually that might be a good idea that um we just go through the document yeah oh sorry deot we didn't because you weren't at the meeting you lucky dog you didn't get homework well you might get some homework tonight T Oklahoma can I to in a different time zone um so yes so maybe we go through it and actually it might be good to have uh deepa's uh fresh eyes right on it um but maybe each of us we can just go through it yes and when you get to your section you can explain your section and what what kind of you did so the one thing I was going to say is what we used as a model for this is West Newberry right but we are our own community so we get to kind of do it our own way as well so the last meeting the format that we came up with on kind of for ourselves was this little blurb that you see at the top of Peter's draft where we thought of having a section with documents having a big picture section having some contextual sections and then going right for the site um so Amanda and I worked on the M the document section and the big picture now in drafting the document section we as a board need to talk about what is the purpose of the document section is it more like a reference guide for the state hey State we paid attention to all of these things or or is it also like an exhibit thing where certain exhibits like for example the documents that Peter pulled are they just like for our reference point to reference that we review them or are there particular documents we want to present to the state as an exhibit so that is up for discussion tonight because the way Amanda and I drafted it was more like this is our reference guide look we we are really well informed we reviewed all this stuff however looking at some of the stuff Peter brought we might want to think about hm maybe we should present like five exhibits to support our documentation for example we could have this particular March 7th 2023 visual three stories that we all sort of were uh positively excited about or excited about there was positive energy around and maybe we can have one just like this to represent the current project that some are defining as five stories some are defining it as five plus 1 equals six stories which would look very very different right so I'm just kind of throwing it out there that we as a board need to decide like do we need exhibits or not is there a benefit to that or not um because right now these are just reference documents um so that's kind of one thing to think about I don't know if we want to talk about that at the end um yeah I think maybe we go through it and and because there might be places where this makes more sense once we get a general and obviously the reference documents that Amanda and I chose were some of the ones that we had discussed at the last meeting and then those that we referenced in our big picture analysis so we started with um section basically the introduction section that we literally copied out of the West Newberry section that's how they start their their memo um that they're in receipt of the application and that they're now submitting comment right and to be honest with you I have not double checked that their citation but I'm confident it has not changed in four years um so I will double check that the lawyers did not double check that citation um then as far as documents are concerned we had talked about the fact that hey we're referencing the detailed map of Ashland the photos of the building right now um the photos of the river and the bridge right now then we have our zoning bylaw from 2021 that's the one that I think Trisha section references a lot and we called it planning document so that was intentional because um if anyone has attended was it last night I have my nights confused whatever it was the 40b meeting um regarding this project um it's important to kind of understand what is our not Authority but what is the jurisdictional ability for us to impact either the approval of of a 40b project or conditions and planning is very important so we we call these planning documents planning document number one for the town of ashin that we reference is the zoning bylaw from a few years ago planning document number two that shows some planning elements in the town is the demolition bylaw planning document number three which is in progress is the proposed ashin historic district documents that we I think saw a few meetings ago we're referencing these to show the state hey we are aware as a board that we've been planning for downtown and we are aware as a board that we're continuing to plan for downtown this is important to us as a community um then there were memos from the planning department relative to special to Shi um to affordability um the most relevant memo the the most recent one that I could find was March 1st 2023 um and that's the one that included the chart that you'll see later where Amanda and I talked about how great we've done and how we were in Safe Harbor Etc um so that comes right out of that memo and any reference to Safe Harbor is literally cut and pasted right out of that memo um that's our key reference point to how well we've done then we have have um the current owner original renderings which Peter some of them he printed like the March 9th is the one that Peter printed for us um there was also a later one May 5th which we liked less remember how we really got excited about March 9th but then the following meeting they showed up with one that was slightly different where things looked a little bit different like the color scheme was a little off so I think that one there was another one that happened right after after it and then we started to compare the two and then they started to ask for continuances um so I we reference both the I call this the preferred rendering and then the modified rendering that's related to that because really at the end of our process we were looking at preferred and slightly different and we were like talk comparing them um then there is the Contin letter of March 31st which um talked [Music] about um the owner um the owner's attorney had mentioned the progress we had made the collaboration the positive the positive stuff that was happening um and the agreement to our vision not agreement but acceptance of her vision so that's in there and then there was a memo oh and then I I added two potential memos that we could create for the state because the last um memo on affordability is from March of 2023 more than a year ago I don't know if we as a planning board would want an updated document to sort of explain what has happened after we went out of safe Safe Harbor safe is that was called Safe Harbor Safe Harbor thank you and like what the updates are because it's been more than a year if we wanted to we could add a memo on on that we could also create a memo if we wanted to on all of the money coming into downtown like all of the infrastructure that we've improved the River Walk that we've improved um Amanda and I just didn't have all those details and we didn't have time to bug Peter about it but it might be worthwhile for the state to kind of get a get a summary of like hey ashin has really focused on making downtown look beautiful right all this money pouring in all this effort all of this stuff coming Underground and all that all that um then we had talked about using Trisha's colorcoded document train it that hopefully we can find I'm trying to find I'm sorry and then there's the chapter 40b handbook for zoning boards of appeals which we would not print but that is the document that I think I referenced the last meeting and we wanted some sort of official guide so the state knows that we're not just like making the stuff up we've we're grounded in some kind of official doation um and it looks like Peter added in yellow the March 7th one which is actually already I think I called it March 9th uh Peter calls it March 7th but it's the same document y um and the February 17th which is just a reflection of the earlier um so anyway so that's the document section the idea of the document section would be all of the other sections that were written if you guys reference documents we should add them to that section right so that it's reflective of all of your stuff too um any questions about the document section I think so okay um and then Amanda and I worked together and truly together we talked then I drafted a piece of it she did a lot of editing really cleaned it up and then she really help me finish it so I can say this was a true like true team effort um so the way we started the general comment about the project is we grounded ourselves being lawyers in what the lawyer said at the 40b meeting which was that if you look at other examples of projects where conditions are strong or denied applications some of those focus on Town's efforts to move towards affordability downtown projects s tend to be sensitive I think he mentioned a Cape Cod case that involved downtown um and also planning elements showing that the project is contrary to the town's planning Elements which is why we refer to those planning documents as one 123 to kind of focus the state on planning elements of what's happening in our town um maybe the fourth planning document is the the zoning that Trisha's section references that could be planning document four because well actually it's there as number One never mind it's right there already um anyway so we grounded our general comment in that like I don't know if you guys have had a chance to read it or if you like how do you want to go about that um the general comment before we get to a yeah I guess we could all read that General comment it's just two paragraphs yeah maybe it's worthwhile I can no read it out loud if it's easier for the public I can read it quickly uh for the last decade the town of Ashen has demonstrated commitment as a community to adding significant housing including affordable units to housing inventory furthermore the town has made significant investment in the rization and Improvement of a downtown infrastructure through both of these efforts the town has prioritize a development Vision that Embraces the small town feel and historic features of the town of Ashland and this should say of the downtown in the town of Ashland the focus should be on downtown in the town of Ashland while acknowledging um the critical need for creation of affordable housing in fact without certain unfortunate circumstances outside of the town's control the town would already be well over the 10% threshold that would create Safe Harbor for purposes of 40b in addition to these big picture considerations this specific application is for a project that is not simply anywhere in Ashland's downtown rather it's at the key entryway into downtown and was filed during a gap in the safe harbor that existed when a project at the site was before the Ashen planning board and which might return should certain projects already approved by the Ashen planning board move forward for construction the spirit of the 40b legislation is to increase housing where it is most needed Ashland is not a community where this need has been ignored in fact we have experienced incredible recent growth specifically in large housing developments with a large focus on affordable housing we are not a community that is turning its back on the purpose or intent of 40b so we wanted to like ground our start at ashin has done everything possible to develop a lot and downtown is different downtown is unique and we kind of focused on downtown right away as being different from our overarch goal for the entire Community to build build build which we've done really really well that's the heart of like how we wanted to start it we wanted the state to see from the get-go this project is smack down town that's meant to be different and Ashland has already done everything it possibly can to develop 40b is not for us 40b is for a community that is failing right we're not that Community that's kind of the way we're trying to present it um so then we moved into three sections a b and c we wanted to give context for the prior application so that the state has an understanding because the current application still involves the same property owned by the same person so we wanted to give context that's a we also wanted the state to understand that for the entire duration of the initial project in front of us we were in Safe Harbor from the point of application to the continuance request um um and we wanted the state to see Safe Harbor meant these were our numbers we were either really close to 10% at 9 point whatever one or we were about to overcome it um and then C is ashin has been planning for its unique downtown right we have planning elements for downtown so again what Amanda and I are doing is we're starting the argument off with those key elements that have been successful in other communities in strong conditions or denials which J planning elements downtown and all the effort on affordability we kind of wanted this to start there um so a is the prior application before the Ashen planning board we call it Mr Gordon Ashen property so it's really clear who's who um background and the historic history of well first of all Amanda do you want to add anything on the general comments before I go on is Amanda is Amanda unmuted we can't hear her I just want to make sure I give her a chance to speak on the documents and the general comment I apologize Amanda you are now a co-host and you can unmute yourself thank you um no I I think everything makes sense so far um apologies for making you unmute me Peter but at least it's okay it's my fault I'm trying to look for something and I'm have Dr it out yeah Amanda I'm just kind of talking so I if you if you want to jump in at any point I'll make sure to give you time but if you want to just let me know um so prior application background and the history of proposed projects at this site is key for context I think I should say proposed project not projects while the current 40b application under review is made by Mr Engler the building is still owned by Rich Gordon a longtime interested party familiar to the asham planning board Mr Gordon asham property submitted an application from mixed tues development that's key mixed use because later Trisha talks about that but we're not going to read every we're not going to read the whole thing though right so okay I mean we'll never you know we'll never get there okay do you want me to just stop and well I mean can you summarize what ab and so um so you can you can see that during the year that we work basically during the year that we worked with that applicant we came up to a to a project that we liked which is the March 99th or March 7th document then we got the May 5th document then we were in the middle of comparing the two and then we got our first long continuance that continuance you can see the language from the attorney that was very constructive and positive that hey everybody's on the same page we're moving in the right direction after that we got another continuance and then the project was withdrawn right and I put in there that we did not know why I don't recall ever receiving anything from the applicant explain the withdrawal in any way but the premise there is we had good collaborative work in the one year that we had and we got to a collaborative place and then the project goes away section B we were in Safe Harbor during that entire time from the point of the application of July 19th 2022 to the date of the continuance request of May 31st we are in Safe Harbor Safe Harbor ends 2 Days Later post continuance request on August 2nd 2023 so essentially why is that there because Ashlin did everything right literally we did everything right we were in Safe Harbor we were collaborative we were working on this project collaboratively we were doing everything by the book and by things outside of our control we lost Safe Harbor literally within two days of the continuent request and then there's a section right out of the March 20 23 Shi memo that shows the state hey look how great we were doing right um then we move to Ashland has been planning for its unique downtown we list off of all the historic buildings that when you enter downtown ashin coming south from Route n and the pike which are the key Metro West Regional highways you go by the mill buildings from the 1800s and essentially you're entering our founding ERA this should say that we were Incorporated actually in 1846 and there's all these buildings from the 1800s the mill buildings being that first introduction into this Mill uh 1800 downtown that we are actively trying to protect and honor that history that has curb appeal and charm and the Aesthetics of Ashland um and then it goes on to the fact that um this particular project is contrary to those planning elements that Ashlin has undertaken and we have large uh housing complexes everywhere else in in Ashland that's where they belong we've done a really good job doing that we have zoned for it in other areas of town we did an incredible job Zoning for it at 126 we zoned for it at Avenue of the Americas basically our town has done everything right 40b is not for us that's the premise of this section um Amanda have I missed anything no I I mean I think we I think Anna and I both heard um both the attorney and then also um the developer on Monday night and losing or Tuesday night I'm losing track of my days of the week I think it was Tuesday Tuesday um and I think the not about barnable and the developers noted about you know I think he um noted later in the evening that you know Eastern Massachusetts is a little bit different and I think Anna and I just wanted to emphasize that like you know if there are successful um conditions or denials on planning bases which we are think we have every you know bit of evidence like all of our planning efforts in this area um I think we just really wanted to provide the context of it's not to the exclusion of creating affordable housing and you know it's not that like 40b is not for us it's that it's that like we we could be back in um Safe Harbor you know if any sort of random situation resolves that we that are through no control of the planning board of a town it's not the planning board shooting down projects these things are approved um we could be back in Safe Harbor and we could have this permanent very prominent project that is is really contrary to um what we've worked really hard for for our downtown for forever um and I think we really wanted to like call that out at the beginning to say like this is you know there are very unique circumstances about this site and the history of this site in this project and also contextually what else is happening in the town in terms of our efforts um to be at that required threshold yeah I mean I think that's uh oh sorry I think I think that's the you know that's the um description I think that's really critical to make that we're at this point of having to deal with this project um almost because of like a fluke right like things that went into things that didn't go into construction things that that went into litigation like things like beyond our power to control and and um so I think that's that's important part to to try to make really clear I think I think it might take a little bit for that it becomes more clear with your verbal expl explanation than in the text I think um I think it's there but like you know how do it's definitely there but how do we get it out to that level of clarity I think the other thing I was going to say is um that you had talked a little bit about the documents and I think it's a a means to you know and I don't I don't think I S did this but actually reference you know see see document so and so see documents so and so like that you're you're putting them back into that list of documents you know if you don't believe me here's the proof like go back and look at it um so that you're you're referencing you know everything that's on the list gets referenced somewhere in the text and like said not maybe it's not necessarily in your text but it could be somewhere somewhere in this document kind yeah we kind of did that with the the memo with the Shi memo like the the table has C memo right or we did it with the Continuum so that the the language of the attorneys right there like you know yeah we were collaborative and doing everything by the book basically because I I think this is because we that's what was so frustrating I've talked to Peter about it a number of times it's like we worked so hard we worked so hard on these projects and uh and it was just really it was just really frustrating obviously for all of us I have to say just to vent out when we wrote this I felt felt a lot of uh relief because I feel like it did capture all of our hard work and ashlin's hard work and I feel like there's a lot of misconception out there in the public that somehow the ashin board this up excuse my language I did use the f word in public um and feel free to beat me um but there's misconception there's news articles that we had this for multiple years and somehow we weren't cooperative and we literally had this for one year we did everything by the book to the point that the continuance said so um and we literally had this project during Safe Harbor with the the it ending two days after the continuance it's a very um unusual circumstance and I I felt like this document did a really good job capturing all of our hard work including ashlin's very very hard work in pushing for affordability and I really think that this could even be used to ask the state for further Safe Harbor in some fashion I'm not a lawyer familiar with this area but it seemed to me like this could be utilized as an argument to say to the state hold on we are literally just away from Safe Harbor because of Pawn Street Chestnut and our Bella litigation like what is going on with those things and why can't we push the state for some extension of Safe Harbor I'm just kind of throwing that out there so um also what I was going to say is we go through and obviously this is a very obvious statement that we'll have to go through and that we talked about before making this like into one document because like I already see um like for instance okay mine's next section three context right and this is where I was writing about the zoning um basically mostly about the zoning that kind of got tweaked in 2020 2021 in there um so that first section like I'm reiterating about the different housing right so that material if it's already not present above you know can be AB used and and filtered upward and taken out of that context but for my writing solo like I needed it in there to reflect on right and then the next part and if I could I actually thought your section was different and helpful like you could also have some repetition as long as it's con contextually relevant to your piece you know what I'm saying yeah I just think we um it the more compact I think we can make the more non-repetitive I should say that that we can make it I think the better like it would be better for me to refer it' be better for this Tex to refer to the the chart that that has a a number on it than to repeat the information right or something like that um and then I really you know start to talk about I go right into talking about the bylaws because that's what the section is about so um um first is just to introduce the it's it's bylaw 8.5 about what was intended ining the downtown zoning District not all of it is about the changes because that this District came before obviously the district came before we changed the district um but just to describe what that was about what we intended for the downtown that we have a very strong vision for the downtown and that's really what the first section is about but then really starting to break down um all the different bylaws I kind of went through them number by number except at the end where they weren't um uh you know it just wasn't stuff to comment about it was about signage or you know something like that it wasn't really about the zoning so it kind of goes just through those um one by one when they talk about um you like in the first section they're talking about um um you know what the purpose of the bylaw is and that we provided a map you know it's about um the historic architecture cultural offerings you know things that the district was meant to do right and then I try to tie that into a little bit about about the real project so I'm kind of describing the bylaw tying it into you know what we're doing now um 8.5.5 is about mixed use allowing mixed use development in the area and so again it's about explaining kind of explaining what the bylaw is trying to do and then um and then talk a little bit about it in real life and so we don't need to go through all of these just because that's just the pattern all the way through can trying to deal with the zoning can I ask you one question I thought that was an excellent section I noticed you kind of went in chronological order of the bylaw almost like we're writing a decision where we're analyzing hey these are the factors we have to look at so I really liked it for my linear brain I do Wonder like I started to make notes like for example that first paragraph where you talk about about I guess it's not the first paragraph sorry third paragraph where you talk about um the heart of that first that that particular third paragraph is the commercial base of the zoning so like I made a I made like a little note relative to like a grade for the project that's a minus for this project because it's not commercial enough the next paragraph you had it was really about like the lack of development on the first floor so for me that was like a negative to the grade of the project the third one was more positive for the project so like each one is either positive or negative relative to the project and my only thought was because we're presenting it to the state maybe rather than doing it like in linear order we we say to the state hey these are all the negative points of how this project does not meet our intent of our zoning and our planning yes there's a few positive elements but it's overwhelmingly negative and listing them more like in headings of like all the negative factors very limited positive factors so that the state can see if you're looking and comparing them they're kind of totally outweighing anything positive versus this way where I'm afraid the state will lose sight of there's a lot of negative here and very little positive I think I think that's a good point I could do it that way um but with the caveat that I would not like my goal was to kind well in doing it I was trying not to um cherry pick you know bylaws I was trying to show every single one and like it's so being very kind of honest about it right and if I'm doing that I think it would it would be really it'd be it'd be really you would have to let go of that notion of maybe we can add like a concluding paragraph that summarizes it like in light of all these stuff here's the conclusion like over overwhelmingly there's more negative than positive maybe something like that like the B the portions of the BW not shown here aren't really Rel I'm say they're not going to be relevant to the project but like I said there's some that uh I would say that's the only caveat because that's the reason I went and made sure like basically every number was included so on the other hand it I I think that you could take some and maybe some chart but this goes along with the planning element there's a lot of plan there and that's what it speaks to right no I really like it maybe it's just a matter of putting like an sentence that says here's a thorough review of every element and by the way the ones that are truly negative are the lack of commercial space the lack of first floor development the height restrictions the failure to meet form based code just like give the state no offense to State Employees I used to be state employee some of my best friends are state employees but they tend to be busy people and just give them the heart of like all of those elements that are truly bad well maybe it's maybe it's something something that um would be in the conclusion like to really to to summarize you know and pulling those things out all and I think that could be from all the sections because this I the way this has been put together just so far is amazing and I am so sorry that I did not participate but this is you help get this is just amazing it was talking about a story literally of a whole Year's work and I think it's starting to build up but the conclusion could be summary of everything and positives and negatives at the end so yeah I think that might be a good idea and I think we could use I have one comment sorry uh no in my my impression is that in in the different sections I I think we ended up kind of um coalescing into into consistent themes and I and I think that was good um I think it would be probably a little more powerful if in some of the text and and we can correlate kind of the sections uh like there's like three or four sections that are talking about uh you know the building as as a gateway to the downtown the the historic me buildings there are some repetitive themes that that that that can remain in the different sections as long as they they all kind of direct the reader towards uh there's a little more focus on that as opposed to oh yeah I already read that on that paragraph and I'm reading it again here and I'm reading it again here and it happens with a couple like like there four or five themes that it just takes very little to organize it and I think it would be a little easier to to read but I think that this that would start linking all the different paragraphs as opposed to having kind of you know like separate people wrot it I think that's exactly right Marcel it's like to Trisha's point I think it's like we just need to um go through and basically weave it together as though it's one author because right I mean it was six like yeah yeah we can we can give it to DEA she didn't have homework last time I'm just kidding I'm just kidding thank you um I know I know we're not necessar in small edits but it says five stories but that's actually like five stories of building plus one elevated so yeah I mean it's it's it I get it we'll have to be clear about that because the vision of the town is from the street level not from the backside right and so I'm always talking about does it look from the street the downtown so it it's important to distinguish th those two yeah about I think six stories is going to be noticed when people I mean like that I'm not disagreeing with you but I'm talking about from Main Street you don't see the six stories right so we could just Define that we could literally we could lit sorry Mana we could literally just say that we could say from the we expect that it will appear to be a five-story building from the street level however technically literally it is a six-story building like we could put that very squarely in the front of the decision so that the state is not confused what you true um I mean I just wonder like if the application was before us how would we look at those stories like would we look at it as six or five youan reference it as right like we reference it as six in our section I think bylaw it's six so then I my perspective is if like per bylaw it it was six I think that that's what we what we say although hold on a second so Trisha I think when you summarized the zoning you wrote the height is measured from Main Street was that in the bylaw that is in the bylaw the so then it's is it five per bylaw no it's three no no no this building this project yes it's three you measure from Main Street so it's so you measure the height from Main Street so the 38 feet goes from Main Street the fourth floor is allowed if the grade allows right so you can't put you know well and and so that I recall we we should say that was specifically for that site that last zoning change and I feel like under the planning theme that probably should be talked about yeah and I think we can but let's not get hung up on that little detail right now about so it's it's something we have to make sure we're consistent with throughout the document but that that we're also not trying to say hey you're putting a six-story building on the street when it's just not true right it's there's not a six-story building on Main Street there's a four story building on Main Street I agree I think we have to be consistent with what otherwise you're you're undermining your credibility so so you thought it was five stories in the back and four in the front I thought it's six in the back and five in the front from the which street are you talking about are you talking about Main Street or 12T below next to the river so what I'm asking is for your for your zoning draft you you are measuring it from Main Street right I am always measuring it from Main Street as per the bylaw so that's the answer to Amanda's question when they presented it on Tuesday from Main Street they said at its highest it's five exactly that's right that's what they said yeah okay that's right which is what Trish is defining as well and there's basically having a basement it's basically like having a walk out basement on the back that's different wait they said five from the front yes yeah that's a little different from what you had you had four from the front four from the front well I talk about four you you had five front it says at the front of Theus the back of the site the building has both four and five stories just in different locations right so it depends on if you're talking about the front of the site the back of the site and where you're viewing it from from Main Street or from the river so I think we just need to Define that earlier in the decision yes we just have to talk about it clearly so um and what I was going to add is I think that like so far I can see that there could be like you know how Amanda's section and my section had these headings ABC like Trisha's section could be D zoning context right for the project or something like that like you could easily add that heading just to kind of give it I mean even these different paragraphs that I just label out that they were bolded like to just just that you couldn't because otherwise it just looks like a real mess of text but they could be bylaws blah blah blah and then that have to do with this you know so it's like okay do I want to read that paragraph right now or not yeah exactly yeah Sub sub uh subsections yes Kate you want to tell us about the environmental um so we just said environmental so I did my best to pull together anything that I thought was related to environmental deite and I so sorry Kate could could you turn your microphone on um I my well Trish and I in section the way we divide it um I got environmental and we didn't have a lot of Direction so I just did my best to find anything environmental related I think um the use restriction in Niza was to me the most important um the meepa um that project because Mass housing is a state agency it should be going through a meepa review the that section um the environmental justice so we learned from the comprehensive plan that all of ashlin's census tracks or environmental justice um qualified and this particular census tra is both minority and income and I par particularly just I think in general we would want I don't think the state's going to do the research we did right that's part of our audience um that it also just requires a different level of notification by Mass state law of environmental of environmental issues of environmental concerns like when they're doing reviews it actually has it's pretty extensive document so are you kind of envisioning this in the context of the nanza site the nanza plume site is there and we happen to be in an environmentally Justice census population and please take it really serious so you have to take it extra seriously yeah that's um the the flood plane overlay that's in our bylaws in it's also Mass General law the Sudbury when I got to the Sudbury river section there's you you could get probably 20 alphabet soup of Mass General law and D so I decided not to try to pretend I understood them all overlapping I could I found a document that I could start listing some more of those but I'm not sure it's helpful so I kind of left that as the general um we I think there's common a common sense of Riverfront sensitivity and environmental and um I know the historic Mill complex the applicant that was before us said they had an exemption but I um this project is tearing down most of it so I don't know if you can have an exemption for a building that's not there um but those are I did not find any other related environmental except like I said the river you could there's probably at least 10 different um specifics you could site so so this section when I read it I was like oh this is like very bullet point like these are all the things that relate to the environment and one thing I imagined that this could help the state do is looking at the west west sberry decision they're almost like saying to the state hey make sure that you have these conditions and then at the very end West Newbery was like Hey zoning board when this comes to you make sure to think about these things so this comment to me could be like subheading potential conditions to consider like these are things that we're not saying the project should be denied for these things we're saying if the project is approved or if it's appropriate because of these factors they should be strong conditions is that what you're visualizing I mean yeah I would like to think the the um restriction on housing would get high consider my concern about that is it's driving up the project costs which makes them have to build more units to be economic right and that's exactly what Mass housing does and I don't think we I don't know that they can't count it out we if we don't ask it won't be yeah I'm just trying to Vis I'm sure there isn't precedence for that but that's the biggest thing right this site is very expensive to build on which makes them have to build more units which makes it five or six stories or four stories and tear down historic build I'm just visualizing like did you envision this as like issues that would require this project to be denied or issues that require a strong condition do you know what I mean I didn't get that far I mean I think I think what um this is kind of some terminology Kate and I were using that when we met that I think maybe what what is needed a little bit in here like like you said it's the bullet pointed factual information and it's what's needed is a little bit more of the fluff right about like the touchy feely part about like okay here's the regulation and how does this yeah you know what does this mean for our project what does this mean for me walking along the river in Ashland what does this mean for floodwaters like you know um like what's the consequence to not paying attention to this you know the fluff for me it's like the applicant was so excited like oh my God this is going to be amazing it's right on the river bed it's like incredibly views and I'm like H you mean views of plumes and environmental issues and all that stuff so it's like the way I would fluff it up is like on the one hand there's these perceived wonderful elements and yet each element has a very serious uh layered um issue that needs to be understood right like that would be the fluffy way to say the inherent the inherent um like how does that affect me okay here's your regulations how does it affect me as a person right what what danger am I in you know or if I move into the site or if I or or just for the or the town in general it's like how do we get it out of a regulation and into something personal I think that's the I think that's a hugely important point because um the developer was talking about oh you know all the things that they're going to do to make it okay for people who live at that site um I mean I personally would not sign up to live on top of a super friend site but um I think that aside there are Community concerns we don't know what disrupting this plume does to abutters or to you know the businesses in the area um you know we have sensitive populations in that immediate area I for the some of the fluff I'm wondering if I mean I thought this section was great um like I I thought this was like such an important ad um and I was a little bit worried that it got buried deep in the document so I'm wondering if again this is that that same like single author theme if we can add like a paragraph of summary to like and almost like our section to be able to give the it's not like I think it's really important to say this is contrary to our planning considerations um there's this like loophole that basically would been susceptible for less than a year to 40b to situations not in our control and we could be back on the other side of that just depending on how the cookie crumbles of litigation and whatever else but also this is a super fun site and everything else like I think that it's okay to put that to summarize it sort of up front so it's just it's not a super fun sight but just I to be clear it's like the plume from a super fun sight but we don't want to overplay I laughed just because the way you said it was like so casual and then you're like super fun site um so I try to make notes thinking off of like the personal right so like when I think about that site and The Flume and all of that stuff what's around it there's a school nearby there's a library nearby there's a farmers market nearby there's The Corner Spot like all of that all of that people and energy and you know pedestrian use and all of that we want to use right like we want to do those things in that site there just happens to be this thing underground right there right so that's important that's a very strong visual like we want the downtown to be vibrant we want a lot of people there and we want this to be safe and we want to be sens sensitive to Ash's history with noza and we want to make sure that this is built thoughtfully to those elements can I offer Devil's Advocate to that view say that again uh I just want to offer like a devil's advocate I I I think that everything you just said is is makes sense in terms of the feeling of of what what people can feel about this but I don't I don't think myself that this is a really powerful point to kind of um bring bring everything home because there are regulations for precisely that the the owner the previous application was going through the states and and the state has regulations to deal with these things I I think that if we start dwelling on something that is already regulated and they will have to do whatever remediation has to be done uh I I I just don't think is is a very powerful point to to to to offer how how people may feel when the reality that the project will have to deal with it anyway so I just don't find it very myself are you more comfortable Marcelo just kind of focusing on the factual piece of it less about emotions and more like hey as the state probably knows this is a nanza related site here's elements that need to be addressed would that you think would that be I would be more factual in in saying that as as as per the application that we previously reviewed the the process of following all the r rules and regulations of the EPA and federal state uh regulations um just should be closely monitored I I think going beyond that is is kind of uh wasting some some some energy of of whoever is reading this uh to focus in what we we really are trying to make a point of I I think the environmental part is beyond the the how it plays with with the rest of the project and the town um I think should be limited to um they may say oh yeah you guys feel this way or that way that that's already taken care of I mean the project is going to have do it by law and and I I agree with you Marcel I think I I was thinking afterwards that it doesn't I didn't that what I expressed really wasn't quite right you know it was more about I think trying to have the information more accessible um and easier to read to know like to know like what to be able to read this and know what it says and and you know and so that it has to be like you said kind of carefully carefully considered carefully monitored or carefully going through the procedure and then it's the thing that Kate said that because of all these things it is making an expensive building and that puts a greater burden on the bylaws and on other things because it is a very it's a trick a tricky site and so I think it's more I think it's more to those things than than getting super personal about it I I agree I think those I think I misspoke there I mean no no and and and and and and that's the point and actually they made that point when they made the presentation on the on the side walk through uh they they said this is a contaminated site we we are going to clean it up we have to do it uh but that that puts a burden on the economical visibility which is a legitimate point right uh we we just need to I I think more balance it with with the idea that um that recognizing that that is a is is a condition of the site that would have to be addressed by by the regulations um and it will be uh the the that point cannot be at least this the way I see it um kind of using that as a crutch to basically throw a fivestory wall in the middle of downtown it's it's is not a fair it's an argument but but it is an argument that that that that that is simplistic because uh Ju Just for for the feasibility of of a of a project economically uh is is it worth ruining the urban fabric of a downtown for the rest of the town's life and I think I see it more that from that point of view recognizing that it is it is there that it would have to be cleaned up and that that we just recognize it it just it cannot be simply the so Russ now for throw in uh all the density that one might want to throw in so that's really interesting I hadn't thought of it that way Marcelo in other words what you're saying is it's such a polluted site that the developer any developer can basically say I'm going to do you a massive favor and clean it up for you but give me density um and I I didn't think of it that way so it's kind of like a a double-edged sword on the one hand we want to tell the state we have concerns about this on the other hand it feeds the argument that we should basically do whatever it is that developer wants to do because they're doing us a massive favor of cleaning it up so I never thought of it that way actually until now and I think that's a really interesting point um they aren cleaning it up they cannot clean it up unless we deal with the plume it's mitigating it for residential and other uses they are not cleaning up the plume this the federal government has given us some money and that may happen this site is not going to be quote cleaned up it's simply going to be mitigated for residential use so so so that's the part which requires a certain level of cleanup of course they're going to do what the regulations simply require them to do for that type of project and and and they're not going to do less they cannot do less but they're not going to do more so this is where I think we have an ethical obligation to be straight with the state that we're aware of these conditions we we are in a sensitive community that has a lot of history at the site or relative to noza so I don't think we have a choice I think we have to lay it out and tell the state that we're expecting the state and the zoning board of appeals in whatever way they have jurisdiction to address these issues that's it that way we've met our obligations to the public for me you know I'm not a scientist and I'm not a a regulator um but so typically science and regulations don't always meet in perfect ways sometimes you have to be practical in regulations and you have to sort of do things in a way that maybe a scientist would do differently so I think that because human beings are going to live at the site we have to put it out there that this we're literally going to be putting people near this potentially dangerous thing that is going to be regulated to the best of the government's ability that is what we're doing so it's a risk I'm just going to put it out there it's a risk and I we can we cannot guarantee anyone's safety other than saying the government will take care of it but I think that's almost like stating something that is self-evident it's it's like saying oh we think the dirt can be can can be dangerous if you if you I don't know I don't know what example I was going to say like like there are there are there are facts that are unavoidable and everybody knows them in this site um I think us trying to point out without the self-evident doesn't I don't think it it makes us look stronger I I think we should focus our energy on on on on the areas where where we're making a point that is really protecting the town that this part worries me a little bit in in terms of being um too much energy and something that they say oh yeah we know that yeah there's regulations and they move on and they take less seriously other areas that we want them to focus on more Well w we just in the interest of time because we're you won't we set that discussion aside for a little bit and just get through the last section which is um really I think a lot of marcelo's original writing went into this last section um Marcel do you want to talk about it or do you want we kind of we met and divided it into four sections and we each took two basically so um yeah know I I think people are familiar with with the original Concepts that that I had put out and and I think this is kind of a continuation of of of that in terms of um the the site and the relationship with downtown context and the river those are two areas but but but it's it's actually not not unlike what we've discussed in the other sections and that's where I think we have a pretty pretty consistent tone which I think is very good um it just has to be kind of interwoven like like man I was was saying before um a little bit better but but but it's it was a matter of highlighting um the impact you know the physical impact of the project as proposed in the downtown and everything else that that the town has been trying to develop carefully um but without sounding like uh oh this project is terrible it cannot it cannot nothing can be built there which is some attitude that some people would have right right that I mean we've seen them in comments and and things like that that over the years uh I I think I I try to make a point make make a point um almost saying that we we are the realization that we all know that this town is ripe for more density that is right for a larger project um but it is a a site that that is unlike any other and therefore the project cannot be um something that just anywhere uh it has to be crafted very specifically to the site uh to the context to the fact that is a gateway to downtown the fact that it will Define downtown primarily because as proposed is going to be a massive five story wall basically uh dividing the town in pieces and the relationship with the river uh that we have discussed in in the past so but aside aside from that I I thought it would was important to highlight some of the good ideas that this project is proposing and there's a few that that are somewhat consistent with what we have asked before um so we we we I I was trying to to strike a tone of of of understanding the nature of the problem how how how do I make a project work here um but but highlighting the idea that uh that just using that environmental uh excuse to say I have to do 250 units which is kind of the way they framed it at the beginning is is is one argument but but but it cannot be the only argument I think we're trying to guide them to try to rethink the project from the ground up seeing what what what is the context and more the way an an planner and a designer would want to see it not just hey give me 250 units and throw them in there somehow U but there's historic Heritage to to be concerned about there's contextual um height texture and and articulation of the architecture of that downtown and the fact that it's a Gateway is very important I think and the continuation of of the river walk and and all these connections that the town is trying to kind of enhance and and and and prepare for future generations and I think that that's I guess what I was what I was trying to merge into into those paragraphs I thought that section was very very strong and well written um I mean honestly I think this this thing flows really well we just need to create some headings and tighten a few things and create some themes the one thing I I'm curious about is at the very very end this is a lot like it's pretty much the length of the Newbery decision which is fine um but I wonder if at the end we should like give the state a summary of like like have a finished section of the like a summary section that says okay here's our final position now that you're all this here you know here's some kind of one paragraph of everything about the project that doesn't fit Ashlin and then you know if this is approved here's the conditions we really need you the state to require for the applicant when they come to the zoning board of appeals like these are the things that we want you to tell them to do right and that ending can serve this for the state to kind of know okay what do what do they actually want and it can help the zoning board of appeals to focus in on those things because the state will tell them the state will create guidance and essentially tell the applicant when they come to ashin to the zoning board of appeals these are the things you need to work on that's that is something the state can do um so just so you mean kind of at the at the end of all this to have a short summary that almost that kind of puts out our major points yeah which are pretty easy to squeeze together yeah I mean I think we you know like a bullet point list of like like ins some these are the 10 things that you must the state must tell the applicant like come back to you know my understanding is the way this works is if the state approves this piece they can tell the applicant what to work on with Ashland they can literally say approved now go work on these 10 things like that's my understanding of the process am I right Peter to a point and the the Southboro decision 2022 it came back it was approved and it said You shall negotiate these points with GBA exactly yeah so exactly exactly so we're we're telling the state please tell the please tell the applicant to negotiate on these 20 points you know yes they highlight the points that obviously the state is interested in and I believe yes this document can be uh a driving document creating points of interest so would you say that um but the beginning portion that you and Amanda did um where you know you were talking about all the work that the planning board has been doing right in terms of Housing and in terms of you know in terms of the zoning that um because we have been is the case because we have been working we have proved ourselves as working hard on this and we we are we are very we acknowledge that we care about the environment the the river you know maybe that comes into it um we deserve almost to have we deserve to have these what I think are really the design conditions paid attention to which is about massing which is about um materials it's about the form based code it's about the number of units because those are the things about the Riverwalk those are the asks like the asks have to do with design really right like massing and Design cuz that's what as a person who's not who was not part of all that conversation that's what I in my head at the end of it what we trying to say is the design that was presented a year ago to the design that's presented is what's actually bothering us because that was 185 units and we are talking about 250 units now um so density was there that time density is there yes to a little bit higher level than what it was um but what's probably missing in today's design are those design elements that Ashlin saw for its downtown the River Walk That kind of connectivity to the nature that's seems to be what's missing in that 40b proposal it's unfortunate that the two Architects are different but the owner is the same um and these pages over and over again kind of go back to design differences versus history is there yes but history is all telling about how the design is different today to that but I wonder if if those other decisions like you mentioned were more factual and that's what won us this way or that way this is talking about design history but but that's what I'm wondering though like if the argument of we've worked really hard not only on this but on other housing projects around Ashland we've been working really hard on this so is that a powerful so so we so we deserve to be listened to in this process is that our is that our overall argument I'll be really clear what my position is so we followed the outline for the West Newbury and West Newbury basically says deny the project it doesn't fit and these are the conditions if you decide it does and that is what I want to say for me the reason I started in this way is I focused on the elements where zoning board of appeals have been able to deny projects successfully on elements of working hard towards affordability already basically the spirit of 40b doesn't apply two downtown that makes it unique that's the Cape Cod example that the attorney referenced and planning elements exactly so to me we start strong we say no we say 40b is not for us look at how well we've done this is not where 40b is meant to intervene Ashland is not the right place certainly downtown is not the right place put it somewhere else we love developing on 126 we love developing Avenue of the Americas we zoned for it over there put it over there that is where it belongs not downtown we've already done this everywhere else so I for one would end it by saying to summarize Dear State this is not for us why because we are not the 40b candidate for those reasons look at our planning elements look at how unique we've put downtown in a special place for ourselves we've developed everywhere else let us continue with our incredible Vision we've done better than other communities in doing that that how I would start it and then I would say and if you approve this project please please please please give it some serious negotiation uh conditions so that the applicant is forced to come to the zba with a lot of work already done addressing all of these design concerns that would be my recommendation and I'd rather take a strong that is really powerful than um I think again it looks like this is obviously a first intensive draft and we have so much material over here so I think it's like scaling down but what the message that you just conveyed is that powerful summary that I think needs to get added here um and there again like Amar said there a lot of you said it oh you have to do is listen to it and type it no I like I think like Marcel said there's a lot of kind of the history that's getting repeated the sbur reference is getting repeated a lot so I think there a lot of repetition and again those are valid points but it is getting repeated a lot um there was some of what Marcelo had written about the history was a little more interesting had a little more depth and kind of connected to today and why those buildings need to stay as is I think there was some interesting info in that section of it so um right so what's our next step then I mean I agree I think the way you expressed it that I get I get I get it so I don't mind draft so here's my thought I think we all have our skill set and we all have some good points we made um I think this is a big undertaking for one person obviously and I think we started out strong with marcelo's voice then we created this group project now we need somebody to pull it together I think Marcelo has a very strong voice I might have a strong voice on the conclusion Trisha might have a strong voice in tying things together and looking for uh consistencies so I think we just need to come up with another group project of cleaning this up all together um I don't think this is a oneman job or one woman job no um but I'm more than happy I'm more than happy to volunteer for a strong conclusion um I think Amanda and I worked really well together because she's a great editor so when I when I write she edits really well so if Amanda is up for the task to help me do that I'm happy to do that I'm also happy to work with Trisha and Marcelo to kind of come up with headings to make this thing smooth I think Marcelo and Trisha might be good as a team to create that that um connection of headings and things I'm just assigning you guys to it because I think it seems like you worked really well together and that might be a good project um and I don't know you know I'm just throwing stuff aine for this I'm I'm just like Marcel and I working together though was was throwing out ideas was me telling you to do it no but it was like it was throwing out ideas and then I edited and then he edited then I edited then he edited right So eventually both of our voices got mesed together in there and things got consistent and that's what I'm wondering about for this I'm wondering if it's like okay Anna writes a conclusion and takes a pass at the whole thing not not not every not every paragraph you're like okay I just can't do these bylaw sections whatever I could do that with with one more person so I don't I don't know if Amanda you're willing to join my little effort because I think you're a good editor of me does that work for you yes but why would I just don't think it's a but but why wouldn't it be and I don't know how you work but why wouldn't it be that you put a conclusion on it and you put some divisions or whatever you think it needs and then you hand it to Amanda who's going to say okay I'm going to see what did with this thing that's what I mean I'll so one thing that yeah I don't want to put deep on this but Deepa might be able to not not even wordsmithing but the sort of repeats and I think this could be combined because you're a little bit newer to it well we all are I mean I right but does that make sense as a starting point like Deepa just says these keep repeating right and and maybe smoosh them I I agree it's very I mean I really proud of our board right this is amazing for a first draft um but I think we probably shouldn't be repeating or should minimize it right so there is some brainstorming about our structure is going to have to change a little bit I think not to repeat I mean slightly so there's the whole concept of Primacy and recency so the first thing you say and the last thing you say people remember the most so repetition can be really effective we just need to be strategic about it like what are we repeating and why to marcelo's point some themes should be repeated like there are certain things about this I believe for Marcelo and I agree with him the river the downtown the history the design these are things that are super important to this project so I think repetition makes sense as long as we all unite around what that is um I am more than happy to give it a I can do it I can I can basic I'm not going to change anybody's like work uh I might take a stab at making the environmental stuff agreeable to some of the discussions we had so that it's less less emotional and more factual and more concise um but I can take a stab of drafting it show it to Amanda because like I said she did a good job editing things that I wrote that made little sense um and then we can come back but my understanding of timeline is that this was supposed to be done like in the next few days we're not going to I don't think this goes to the state until the end of May and I do Wonder Peter like can the planning board deliver this to the state directly so that we have another meeting to review this I I I I'm not going to give a definite answer big I'll confirm with Michael I'll confirm with Michael and Jen I know they were looking for comments I can give them a draft of this you know which is obviously I think appropriate and then I because I know Michael is starting to to compile uh I I know Jen and everyone has been working uh uh to code all the comments have been coming in I know on Friday tomorrow we're going to close off the the comment portal and so then we can uh code any new comments and then start drafting the letter uh from the town standpoint I think it's appropriate to give them a draft so they know what's coming here's here's what we're putting together so they don't have to just not know what that that what that packag they're waiting they're waiting for our input it's going to look something like this but this is you know we're still working on it it's OB working a lot on it the actual deadline for the state you know what um it was toward the end of the month it was towards the end of the month what day I'll I'll get is it after the 23rd or meeting it's like the 27th or 28th I'll firm that I can firm that up tomorrow um and I do want to say you know I did I take it upon myself and I give you 100% of the credit the West Newber report letter I mean West Newberry I did share that letter with Michael cuz he was also looking for examples you know so information I didn't find that she gets okay you get K you get credit for it because it was a great letter research and so uh and so you know I did pass that letter along to Michael and he took a look at it because he was trying to do the same thing right and so I think it's all great relevant information that's just flowing in you know uh yeah and also if he knows what's in our draft maybe he will be taking some of the load off what he has to do right instead of repeating a lot of work when we already have this pretty pretty substantial thing coming I do think we should get this over to the select board as well because I I like as I was writing this I said to Amanda doesn't this give us ability to push the state for more for more more flexibility more time there's another 40b project cooking like a lot of this stuff is going to be relevant to that project as well so I absolutely think they should go to Michael and should go to the select board and they should utilize it um because there's a lot of misconception about what happened at the planning board so is everyone in agreement on that that we should send a draft their way like this draft and let just get it in there like yes we're working on it or yeah okay I would do a little bit of reorder for example I think zoning it's a section by itself it so under context I would definitely have site zoning environmental River I think those are context related the big picture um A and B makes sense C is kind of again a little bit of context and site so I think that can be easily combined with that site and things that you're talking about there well a b and c relate to those kind of legal uh elements of what yeah I think you're talking about big picture but the content in that big picture is context that you're talking about about there but I think that zoning thing should be moved up the whole thing it's a section by itself because that's as powerful as the first section where you have the document and the general comments and a and b of section two it feels like a little bit of reordering then you'll realize that itself would take off lot of the sections that feel repetitive when reading through this um yeah I think um what I think it does need a little bit of reorganization and I think then the zoning is powerful I probably pair it down some but I think it's powerful yeah um it's a bit much I I'm afraid to move zoning up front because it's so dense it's important but dense yeah so when a Manda and I were drafting our starting point we were like we need an argument we need the heart of the position we're taking like this does not fit Ashlin because we we are not the intended 40b target for this is why right zoning it absolutely is relevant I'm just concerned about moving it too high up because it's well a factual it's a factual in part of that document which I think is important what you think you're oh go ahead go ahead de that's that's I think that's what is really strong about why this project is also not the right project in the context that we're looking for so I think what you're saying is ADD add the reference to zoning sooner and maybe even point the state towards that section yeah and even the environmental one again I I agree with what Marcel was saying we don't have to add any more fluff to that it's probably has the facts it's okay to have facts right and it's more like you said maybe these are points that they would anyway be considering as decision making ones but it's FYI here yes we did the research as well but I think this if we could move some of these sections a little around that will help take out repetition okay and I'm also afraid of like some of these year that we make sure that between every history that is in section c what Marcelo has the year and timelines are all kind of needs to be consistent or we take them out in the second iteration or have it consistent and you don't have different sections referencing the same history that's when you have well what was interesting about this I think but you're an Amanda's part it lays out those three points and um and now like even with the bylaw section now that I have Point C has already set up my argument my argument gets less because you've already set it up I mean the argument is strengthened but the the amount of text can sh right because you've already set up the importance for me versus me having to set it up for myself exactly exactly and I feel the same way about lot of the I feel the same way about the design section it's like the bylaw section sets up the design section basically everyone did such a good job that we all introduced it so well that we are reintroducing the same stuff three times um so yeah that can be tightened I mean I can give it a shot like I said I think this is the I think we did great the one question I have is for Peter which is like we kind of made up the idea of do we need more memos I don't think we need another memo on affordable housing unless something about the March memo is wrong so the March memo and I did send out I found I have an updated September Memo from this past September okay obviously that's still 6 months old at this point so I think I can update that and tighten that up can we do we have the September memo already I already I saw on the last email out today um which I which I circulated this I I you included that one I included the September memo cuz I held off on the since I had a newer one but I can go back and and update that memo that's but is the September one contradictory to this so I believe the September 1 takes out the 2000 excuse me the 2010 census numbers got it so so and so at this point you know and going back to that point right is that why we were bouncing around between the two is because obviously the 2010 Cent numbers excuse me I'll be I'll I'll say this that the 2020 census numbers were not accepted by the state until June 23rd of last year so it was almost 2023 that's when the town that's when the state actually accepts those numbers and that is due because obviously it takes a long time to calculate all the data and then what the number you really have to kind of uh bake into it is that it's all about yearly um year round housing right and so a lot of the cities and towns such as on Cape Cod for example they have to reduce they have to subtract out okay what what's a what's what what houses are not occupied all the way around so long story short the state does not adopted 2020 census numbers until June of 23 and so that's why all the the memos leading up did not have that always included the 2010 cents numbers and then the 2020 census numbers CU what we're always to do in row was trying to juggle okay what's going on here because the biggest thing that happens is you in the 2010 census right when we were doing all that data configuration is that you were adding in the 40 units that Sirus brought to the table right but you were not adding in the 398 yearly units that were built in 2018 right and so then with the 2020 numbers yes those those 40 uh units were already included but then you're going to jump up because you're going to add in all of the units that were built over that last decade gotcha so to summarize I think the the table is accurate in the sense that it's not like it's wrong it's accurate for the time and the new one in September is just like a revised version of correct yeah the table is correct for the time and for the conversations were having looking to forecast the Shi of the community so then we we if you have time we could create a more updated recent memo but it sounds like it's not necessarily needed if we have a September one we have September one I can take a look at it and proof it that's not a big deal I think but I think the effort's already there and the word the the verbage is already there what about a memo on investment into downtown like I just couldn't find easy reference point to be like hey State this is all the stuff we've done to make downtown amazing in the last 5 to 10 years like do we have any summary or anything like that think like we we as a community need that for the packet right and so even better if the select board if the select board does it then we can reference repr so I've been working with Michael just helping him answer small questions like when did we adopt you know when did we first adopt add Zone and I found that you know obviously that was 2 actually I think it was 2006 um and then that's when that's but obviously gets revised again so I know Michael is starting to bake in some of those big ticket obviously the Investments such as the streetscape X Y and Z and kind of tell that story so I know he's working on on that within his letter but but I can kind of try to put something together um just as maybe a quick time you know timeline yeah about what's going on um down regarding the zoning investment streetcape um trib trayal um obviously you know beautification element such as uh the River Walk um and kind of go from I mean I think if we could get it in a in a like budget like so just it could even be simple like in the the river walk the date and the budget it's going to it it goes with that planning that look cool yeah and maybe you know what it did y uh yeah I think you know we can do I can try to work on something of that nature um because then it shows a state look we've planned we literally have focused all of our effort to make downtown look incredible but you're saying it might be a it might be a select board document yeah right that no I'm it would be yeah I think I mean select board document that we're referencing because the whole town is we already we're working toward this and planning and the whole town is other elements of the town are working on this as well yeah we just need something like that to exist at point but I think that's that's what I I think ideally comes from one of the other groups working and that we can just add it cuz it won't it needs to be in there if no one else is doing it we have to figure out how if no one else is doing it then we will create the memo but if someone else does it I think we're we're working towards it I'm happy to I'll I'll I can talk to Michael about it and and I can start pulling together some data and some points you know and like I said create that bullet point yeah memo to say these are these are the Investments have been made in in in what they have done this memo again just to be clear it's not just a member for us this that would be a exhibit that would be something that would go 100% that's just not specific to the planning you know I think you know anything that anything that I would create and and I think you know the select board who are well aware and you know i' you know I think I did the Shi memo for Michael at first right to give an understanding of what it what is the Outlook what is the forecast and so I believe you know he is also mentioning in his letter and the town will be mentioning their overall letter what the Shi and and and and what the um and how Ashen has been looking to make strides right in meeting the 10% affordability rate I was envisioning that the March Shi memo is an exhibit like this because it's a very detailed multi-page Shi document um I was also envisioning that this is an exhibit the March 7th document and then if we have something from the current project to show how different it is that's similar to this layout that would be cool I think you reference all the project like I think I personally think that you reference I'm sorry I'm reading this is the this is the West Newber project project I would think you when you reference the application that came from Mass how like whatever came to Mass house like see it we are we our letter is against the application that is in front of Mass housing right and I think their site plan is obviously a big tick or the Big Ticket item one of the big ticket items that Mass housing is reviewing so I think for us to I think all we have to do is do a blanket you know in reviewing your application the out you know the application in front of you we see this it's just very powerful the difference because I'm assuming this other thing is going to look uh a little different so should we so in that argument on the design side yes they have a proposal but there was a history to where before this came along before so similar to what is getting presented now should we pull that out as well as saying this is where we began two years ago because that itself was a one-year story to what the town as it collaborative approach landed up here so would that be of value of to why the design that's getting presented is getting so much push back that's that's purely design all the other elements I mean it can be a reference but I personally as planning board do not want to bring that into planning board stuff except like if it if it's appropriate for context but it was a planning you guys could find it because you wer not I I didn't go there because I felt like the stronger point was like here we are the planning board this planning board this is what we did um but if you guys feel like because you were involved in that project if you feel like prior design was but we had the planning board saw an earlier the planning board saw an earlier version of this talking about the one way before well it was all similar we couldn't get them we could not get them to budge and finally we we were like okay let's just vote no you know basically that's what we because they would not budge on they would not budge on anything and then they said whoa whoa whoa let us have another shot and then they came back with this that's this yes and then they came back with this and we were like oh but the first version that all of us saw all you know was not you're talking about the flat roof ones right at one point of time it was like flat roof version it looked like I mean it had some really odd stuff building out of like a city Framingham City and we all kind of I'm in my head so the reason you're bringing it up is you're thinking like does the state benefit from seeing that we're moving back to ineff something not so correct and I think we I don't know about you guys but I think that too much focus on the past pollutes it and takes away from the fact that we actually progress towards this this that was positive I don't know if I would go too far back and I also don't like I had to be very careful drafting this because I didn't want to come across as making conclusions without proof so going back multiple years to say oh like I'm I'm struggling with that with this because I don't know how far back we can go in incredible way to draw conclusions I don't think we need to go back and describe what happened there but but I know in I'm pretty sure anyway we have did a lot of edits then then like Marcelo and I's text we mention that we worked together to with with the owner to come to get there that it wasn't like out of nowhere yeah we really worked over a number of discussions and I don't remember how we put it but and we maybe maybe we emphasize that a little bit more we have a little bit more hints that hey this wasn't the first iteration but we got there and I think that also supports the last few pages of the site and context and why it's so important because of what the product that we got when we really went through that process to see where it began and why the town was so against it to begin with there was a lot of positive that oneyear Journey was just not them coming back with revisions but the town also kind of participating and they were all excited about where this stopped but that's where we began so having that little bit of hint of that for those last few pages exhibit I think that will help but that's so do you want to take a step I'm trying to think of how to pull this together it sounds like you and Marcel already had some of that in your section I don't think we need to show the picture of it and get it confused that way I think it's just in the text that there were to me like cuz I don't want to be looking at something that goes all the way do do you feel like there's a piece to what you and Marcel drafted that could Naturally Fit that that you could edit I I'm I'm going to make a note to look for those things to make sure they get pulled out a little bit as as an important part of the history so yeah I would have thought having picture would be easier than reading but again think about it maybe it's easier to just describe it so so here's the thing there's a bunch of documents we're still looking for like we're looking for Trisha's color drawing thing to try and right yeah it's like I didn't do the drawing oh Richardson did the drawing Rich the same person that did this did that drawing but it was a plan and I think it was done before it came before the planning board it was it was a search for my emails to see if I can it was a result of our discussion asking for a conceptual drawing a conceptual site drawing that talks about the history of Ashen and why that Gateway is important if you find that and you if you can also find the old one that you're referencing what I'm saying is find that stuff and bring it to the next meeting and we can figure it out so it could have been printed because it was hard so to summarize our next steps it sounds like I will take a stab at walking through this whole thing adding headings cleaning up a few sentences tightening things so that we're not repeating the same the same introduction stuff I'll also try to take a stab at the conclusion and Amanda I volunteered she seemed to say yes uh will be my second set of eyes as an Editor to my to my stuff then it sounds like uh Trisha is going to find a spot in her Section to maybe tighten up uh this particular point of Prior efforts um I I understand Peter is going to talk to um the select barder Michael about a investment in downtown memo of some kind that we can reference yeah and I'll update the Shi and an updated Shi if necessary and we'll get the September memo too um and then at some point we have to decide what is a reference document versus exhibit do we want to like attach documents for the state not just reference and I guess we can I can think that's going to come along the next draft because we're going to say we should we should refer to that here document block can I can I ask you guys for a favor like for your sections that you already drafted you reference documents can you send me I think that's allowed yeah can you send me the reference documents to add to the material references I could probably steal them right from your drafts so I could do it I think I just referenced the bylaw okay and you know what don't worry about it because I think yours you list them all I can just cut and paste um unless there's some document we you missed well I no I mean I think I personally think the deed restriction should be one of the documents that goes with it because I I think um I can almost say for sure that this board is being probably more thorough on background research than Mass housing who probably has 500 things to look at right so if we're presenting I think it's important to give the stuff we have like you're you're visualizing giving them all of these or just some like all of the reference documents I mean at least at listed as a reference if not an attachment I I'll list I'll list it as a reference because you referenced it for sure um okay I think we have a plan and then I guess Peter's going to talk to the select board about timing of our deliverable because we're not going to be done until our next meeting and and provide them with a draft this draft yeah yeah we already have so they can get a sense of yeah I can talk to I'll talk to Michael tomorrow and get a sense of what's going on from his point and if uh if something obviously changes I'll email at the board as soon as possible and you'll give them this and the select board yeah and I was just I was I was just filling in some of these dates and they massing and scale oh can you send me those yep okay yeah I just have them uh written down I you know what I'll go in tomorrow and I'll fill them in or you can fill them in and send me an yeah I'll just I'll just exactly I'll just do that I'm I just can't find when the library was restored great so I'm I'm I'm happy to Vol I'll be like the uh the the clerk here when people need to find stuff or other references or I think if someone Subs out a little section to me it's still not violating um open meeting law if I don't communicate like I I will whoever's writing I will volunteer I mean one one thought you had mentioned you know Deepa has a fresh eye like if you and Deepa want to take a look at the draft and come up with I don't know a few paragraphs you want to tighten and bring those edits to the next meeting like just because I'm drafting something with Amanda doesn't mean that you guys can't we don't want to have two different drafts necessarily but what is there any chance of before then getting a new CLE cleaned up version from whoever is doing that which I think is you and Amanda just to to then have other people start brainstorming more um just asking I know yeah um I don't think this is as bad as the first push no so but I'm afraid to make any promises because my my kid graduates high school uh in two and a half weeks yeah um but I will do my very best like in the next week you know I'm saying it's I think it's easier so the problem is like if if we do something and other people then it's this point I don't think we should be rewriting anything we should just starting to yeah when you say clean up also I don't think we should go because points that's there on these Pap on this paper is pretty relevant um don't cut much don't go I'm not going to go overboard I will never cut anybody's work uh unless like I show the track changes so I understand the idea of like tightening and moving things around I'll move stuff around but I'll be very clear what I'm moving and I'm not going to just delete to make it's for you to spend time on it I'll just leave it there with track changes yeah I I don't think you need to if if I don't think you need to go through the entire document and you're I think but because I don't think we have week a week for you to do this I think it's like go and do the things you were going to do which is basically the conclusion getting getting your get your speech in there Amanda add headings yeah add headings or maybe Amanda's adding the headings right get your part done pass it on it's not going through everything with and then that's fine because when I get to my part I'm like oh yeah I'm going to streamline mine because of what they wrote in their I see what you're saying I think it needs to turn really quickly from person to person to person to person that's fine that's fine so you're saying give it over to Peter as soon as possible so he can get it to the rest of the group start start okay that's fine and then they can you guys can all start getting your changes over to Peter yeah so you have less time but much less to do as well fine so then me and Amanda can give it a shot in the next few days Amanda is that exciting next few days all right okay and I also apologize for misspeaking on cloom I apologize oh no I just want to be clear because we no yes now I also want to be clear next few days is good because it's fresh so okay okay so we have a plan for that everyone good yay um we also said in the section we were going to talk about um a response to to an email that kind of said this was in front of the planning board for three years and also in the newspaper I and they're sort of related to me because the letter from the town's person cited the newspaper article that it was a um they got frustrated with the planning board and we actually have a written document saying just the opposite from from the applicants attorney and I feel like well a as the clerk I'm just asking for what we're going to do to respond to that specific email but I think it's also a broader issue given publicity and things said I can just tell you right now Kate that from a from a factual standpoint this application was filed on July 19th of 2022 and it's date stamped um July 25th yeah I think the misperception is just that you know that this the project was in front of the Town long before that Deepa and I were part of it I mean but even it was it was already there was already a full proposal when you and I first saw it right so it's just a misperception I think about when it came to the planning board and when it was in the town as a whole it truthfully it was in the town a long time it wasn't in front of the planning board a long long time so I think it's a it's a clarification right you know but it's important for I think our board but also the town because when people get this perception that the board I think our board has been extremely professional since I the board that I've worked with since I've been on is not saying you know everything's always perfect but we try very hard to be very professional and follow the bylaws and do our job so there's one thing about responding to an email from a singular person that doesn't sound like that what's the second part of that because the the responding to an email to one person is just saying hey you got some of these facts wrong and here here is the actual facts and the rest is the rest is kind of like you know it's a resident to be blowing off some steam right and we don't usually have a big follow-up memo for someone a single resident blowing off some steam right so that's one thing I didn't ask for a memo I just said I think we memo I know a memo was mentioned before so um but so but you're talking about it's different than that you're talking about something besides that single resident you're talking something there as clerk I think that we would continue our tradition of responding to people who write to the board so that's the primary thing agreed so I cannot do that right now under the agreement that we have as a board of so what if we do this like so the good news is this is going to the select board so feel like that's helpful because the select board can start to see the draft and our our position which is helpful because I don't know about you I don't go to Every select board meeting and they don't go to Every planning board meeting and this will help them see some context the other thing I mean I'm okay with Kate trying to take a stab a drafting a response to that person that's succinct it maybe references some of the very basic factual like things like hey just ahe heads up we only had the project for about a year here's what the attorney said when it was you know continued just some context like something very short and maybe show that to us and if it's concise I would be okay with that kind of short factual response and if you don't want to respond to it I am happy to work on it with my with uh with Peter we can we can make the no I'll just I I mean I hate to wait two more weeks but it's fine because sometimes I think if you literally take the sent out of here it's like the factual sentence like two points you know it's not three years it's one yeah and heads up it was a positive collaborative thing C language from the continuance like I mean I guess the other thing we've done it before that I've worked with Trish and then we just send it out it doesn't need to be brought back to the board yeah you guys could look at that do that um one thing one thing I would I would say kind of um echoing with um Trisha um mentioned I personally don't think we need to respond to these emails myself uh I think we cannot take everything that personal you know everybody has a lot of opinions and a lot of comments are out there um I think everybody can see the public meetings if they are so interested see what we said and we didn't say and um and and I I I personally I I don't see I I don't feel you know attacked by the email and I think the Board needs to needs to um to be so defensive about the simple facts of complicated process yeah I mean I I I do agree with Marcelo I don't feel like um to me it's it's a little bit of a bad precedent but I'm open I'm happy to do a simple response simple data response to the email and and leave it at that yeah well that and that's in keeping with what we usually do so I I feel like it's professional to acknowledge an email to the board and that's kind of where that's how that's how we've been doing it for two years now sounds like we have a plan two two points factual um sounds good sounds like a good plan all right so we'll do that we'll take care of it great cool good work is there anything else we need to do under 10 to 60 great job everybody was there anything else I was just going to mention that the letter the email from L Mor and so and everyone's behind her this is a and I'm not I know it's late just not to spend too much time on it uh but it's right be right ahead of the minutes it was an email from our fire department and we are already moving in this direction um requiring um and asking for the for the developments um obviously multi-story developments multi-unit developments to go go into more of an electric avenue um no pun intended Electric Avenue uh uh to you like that one to use obviously uh electric uh stove tops um electric cook tops born in the 70s uh and so there is ongoing there are ongoing issues at multif family units that will have a gas ranges and kids are bumping into them a lot and there's gas leaks and the fire department's getting called out um and so the fire department just requests from the planning board side of things that um obviously with the stretch code too is going to push everything in this direction that obviously multif family developments um you know multiun developments use more um electric uh electric cooking appliances so I think this came up when uh when someone asked the different departments for responses to for feedback to this I don't think it has anything to do with our letter right now it's much too specific but it's just you know the letter was the memo was written it makes a lot of sense it's something we should keep track of in in all of our projects as a so so is that something we have to work to can or should work to codify um you mean like in the bylaw yeah yeah maybe because I don't I mean it's we can ask but if we don't have if we don't have a bylaw we can't we can't require it for site plan review for not for a site planeview yes so we can make a note of that but I'm just saying we don't need to go down that long tunnel today maybe it's just a short tunnel because it's not relevant to what we're doing today right so let's it just came across it just came across kind of come up and then all of a sudden we're not prepared to deal with them because we didn't we didn't make a plan right we need to do a bylaw well also we just adopted new stretch code yeah and so I think the new stretch code also is going to you know stand on its own uh and that is pushing everything to to Electrify um and so I think it's just a matter of maybe seeing how the new stretch go plays out and just making a note of this request from our fire department if we do need to codify it then then we can cross that bridge at this time yeah well we can we can look to codify but we're six months from there and uh we got other fish fish to fry before that time so then the other thing is the meting minutes and then that's it they look good to me the April 11th ones you push it back public comment again oh oh we will open public comment right now Mark the Sony 49 Hon Road as m going through four and a half pages of seven voices only did about a half a job because the town is more than zoning more than uh House housing no the mid downtown the only part of this I actually liked was Trish's the bylaws that's the only part I actually it like out of all this but it still needs more detail more data you talked throughout thousand the mill but that's not that's not the only part of town that lives in town I'm going to go through nanza thank thank you Katie but naner is a by not just a bylaw but it's a history how we understand that in a new way of saying especially in the um where it says since um in the MP mea mgl 36162 L since the project requires a state agency yes those only people that should do this not this board um then we went down I went down and saw what I was hoping would be talked on but wasn't the masses and scales that is what this town is understanding what it what it is for the past 30 years what I have heard here tonight was you understood but you only understood your own minds and what you read in and you and you deleted in what was text in fonan for your own words to make it sound right to you this is why I said a couple of minutes ago I know about zonan test me on it this right here would be a a b a b Min is at best because it's not thoroughly connected to everything it's just in your own minds in your own voices and how you took each part zoning board has to take everything yet you did this without zoning board's assistance that's another reason why I'm against this and it's only have have to work zoning board it was said at the for at the housing for that the zoning board's going to have a lot of public meetings about the bill the 24 the 40s and all that yet you put in your own minds before actually they came through that you're going to want this so he going to try to convince the zoning board that we made these changes and we want you to think this way as we as we're thinking right now it needs more work that's all I'm gonna say if I could mark thank you I I think I UND I understood your comment as you know why are you doing this on your own and not more with the zoning board of appeals so that's more of a procedural thing where eventually this is for the state and eventually when it goes to the zoning board of appeals in many communities planning boards do work actively with the zoning Board of appeal like the zoning Board of appeal might ask us to prepare something for them later at a later phase once it's in front of them it's not in front of them yet so why you zoning things for your own to get through before the state makes it official because we have uh that is a resource that we can we can show the state that the zoning supports our view that's and if the state ask well did you go get any sort of suggestions from the zoning board themselves how are you going to answer that uh the state can ask the applicant to do things the state could also ask uh the town to do certain things regarding this project and then we will follow the state's instructions but this is before the state even know that you came up with this right so the state wants to hear our thoughts just our thoughts then why wasn't this then why wasn't this given to the state before you brought it up the agenda uh we need to draft it first we're drafting to the and then we're going to the the town so right now the town within the 40b is in a commment period and so the town and select board and you know the town manager through the town manager are all sending in comments and that's why on the town's website there's been a portal and and all citizens have been pouring in comments to that portal you know as a town we are coming up and we're going to create um a letter right to to state that this is the opinion of the town right and I think the pling board is trying to create our own letter and that's why we would not submit it to the state unless it's it's discussed by board and when we're ready so I'm I'm I'm still going on my train mind for this this is why I said a decent amount of time ago use me I can help Peter knows I had a couple of three quarters of these zones in this in what we have now the the form based code the stretch code and now moving up with the sustainability for the future thank you Mark so I'm just I'm saying to Peter there you have my email pass it around to the board if you got if you people want to get in touch with me we can communicate but this is not the way to communicate on your own before the state and before zba thank you thank you all right we are seeing no other hands we are back to the meeting minutes I don't have any changes neither do I um all I have and there's a lot there's a lot of text here um but person does a generally a good job at it um on page four I just need to correct spelling of my name right there boom no big deal I'm even willing to change at this point spelling on my name okay um any other questions about the meeting minutes it's pretty I like the Precision of when I left the meeting at 8:00 p.m.

good evening everyone my name is Mary neth and I'm the choir director here at Ashton high school we are very excited to welcome you to solo night we have a number of fabulous performers who will be singing songs from musical theater shows we have some fabulous pianists doing solos um and we are so glad that you have chosen to spend this evening with us uh without any further Ado let's begin [Applause] [Music] I'm so excited because I'm going to go to the high school of the Performing Arts I mean I've been dying to be a serious actress anyway it's the first day of acting class we're in the auditorium and the teacher Mr car oh Mr car he places us up on the stage in a circle with our legs around everybody one and back of the other and he says okay we're going to start with improvisations now you're on a bob sled and it's snowing out and it's cold okay go every day for a week we would try to feel the motion feel the motion down the hill every day for a week we would try to hear the wind Rush hear the wind Rush feel the chill so I dug right down to the bottom of my soul to see what I had Inside Yes I dug right down to the bottom of my soul and I tried I tried and everybody else is [Music] going I feel the snow I feel the cold I feel the air and Mr C turns to me and he says okay Moralis what did you feel and I said nothing I'm feeling nothing and he says nothing could get a girl transfer they all felt something but I felt nothing except the feeling that this nonsense was absurd but I said to myself hey it's only the first week maybe it's genetic they don't have b s and Sun Juan second week more advanced and we had to be a table be a sports car ice cream cone Mr carp he would say very good except Morales try Morales all alone so I dug right down to the bottom of my soul see how an ice cream felt yes I dug right down to the bottom of my soul and I tried to and the kids yelled nothing they called me nothing and car allowed it which really makes me burn they were so helpful they called me hopeless until I really didn't know where else to turn and car kept on saying to me Morales I think you should just go ahead and transfer to girl's high you'll never be an actress never oh my God went to church Santa Maria send me guidance send me guidance on my knees went to church PR Santa Maria help me feel it help me feel it pretty please then a voice from down at the bottom of my soul came up to the top of my head and the voice from down at the bottom of my soul here is what it said this man is nothing this course is nothing if you want something go find a better class and when you find one you'll be an actress and I assure you that's what finally came to pass 6 months later I heard that carp had died so then I du right down bottom [Music] of I felt nothing k [Applause] [Music] w [Music] there are days I feel so afraid can hardly remember to Brea when reality crashes in wave after wave pulling me f so what the point in planning for future if it all can be stolen way it's all I can do to hold on and survive when the colors have faded to gr what my children need so much more for me and they give me the strength to go on whatever may come all that matters now is where I go from here there's an easier way if I live for today the beating of my heart is all that matters sense of all of my chaos in ways I can never explain he turns all of my sad a smile he's helping me live again it's the in the eyes of my children it's the sound of their laughter once more it's a glimpse of life I Dar only to dream the dream only life could restore and I know that some may not understand but he's guiding me safely to sure not afraid anymore all that matters now is where I go from here there's an easier way my for today singing in my heart is all that matters takes me far away there's an easier way and find for today singing in my heart is all that matters [Music] [Applause] [Music] heart the the [Music] cor looks like get timeing clear up to the sky oh beautiful morning oh what a beautiful day I got a Beau everything's going my way all the Catt are standing like statues of the cattle my statues they don't turn their heads as they see me [Music] I a beautiful morning oh what a beautiful day I got a beautiful feeling [Music] going in my way all the sounds of the Earth music all the sounds of the Earth music the is so [Music] bu Oh What a Beautiful m beautiful day I got beautiful everything's going my way oh what a beautiful day [Music] [Applause] [Music] sad hide you what have you seen that could teach you that St poor little creature makes mad to think of the child who denied you give me a chance and I'll make it all right I swear cuz we're not here to harm you or make you feel as shame you can make mistakes here and you won't be blame so show us how to help you and if we you through then we will find a home for you home a word thatn home is where people accept you people who treat you with love which is all family's a place where your trust is earned by folks who are happy they kept you we'll find a family who won't let you down I swear cuz we're not here to harm you [Music] no we're not here to harm you or make you feel [Music] ashamed you can make mistakes here and you won't be blamed so teach us how to love you and once the night is through then we will have a home for you so show me what to give you see look I made [Laughter] a and somehow if you may get through that this might be a home for you [Applause] [Music] forunate I and let's face it who isn't l forunate i my tender heart tend to start to bleed and when someone needs a makeover I simply have to take over I know I know exactly what this need and even in your case though it's the toughest case i' yet to face don't worry I'm determined to succeed follow [Music] my and yes indeed you will be popular you're going to be popular I'll teach you the proper when you to boys little ways to flirt and I'll show you what shoes to wear how to fix your hair everything that counts to be popular I'll help popular you'll hang with the rights you'll be good at sport know the SL you've got to know so let's start cuz you've got an awfully long way to go don't be offended by my Frank analysis think of it as personality dialysis now that I've chosen to become a pal or an advis there's nobody wiser not when it comes to popular I know about and with an assist for me to be who you be instead of dreary who you were well are there's nothing that can stop you from becoming [Music] popular we're going to make you when I see depressing creatures with unprepossessing features I remind them on their own behal to think of cated head of Steel especially great communicat did they have brains or knowledge don't make me laugh they were popular please it's all about popular it's not about aptitude it's the way you so it's very to be very very popular like me and though you your to rest I knowes you're G found [Music] popularity you be popular just not quite as [Music] popular me [Music] wo [Applause] [Music] oh [Music] for [Music] [Applause] [Music] left you time and again try say all I want you to know you words come in circles I go Longing To You Afraid and shine i' let my gold pass me my soon me off you go never never do [Music] know how I L you [Music] [Applause] w [Music] for for [Music] [Applause] [Music] and as as a [Music] here I know in my house where no one can stand in my way in my own little corner am my own little chair I can be whatever I want to be on the RNG of my fancy I can fly anywhere in the world will open it arms to me my under and Princess are me I'm the greatest pron in me live who always by her of inpan I'm a girl for a game I can play with a cool andent kind of just as as I stay in my own little Cor all alone in my own share in my own corner and my own CH I can be whatever I want to be on the wing of my fancy I can fly anywh and the world will open it arms to me I my reach and Prin s a milk made I'm the greatest prad in my land who always had his silk made by her own of silk wors and good for a game I can play with a cool and confident kind of just as long as I stay in my own little corner all alone in my [Music] [Applause] [Music] over the rainbow way up high there's a land that I heard of once and a l somewh Over the Rainbow skies are blue and the dreams that you dare to dream really do come true I'll wish upon a star and wake up where the CLS are far behind me which bu SM like lemon drops away above the chimney tops that's where you find me somewhere over the rainbow blue fly bird fly over the rainbow [Music] I if happy little blue birds fly beyond the rainbow why I can [Music] [Applause] [Music] on the hill but I [Music] never never [Music] to the were in the sky but I never show never shall [Music] and there was music and there wonderful roses they K me and sweet oh [Music] Never singing never [Music] there were on the hill but I through the [Music] in the sky but I never saw [Music] never there was music and there were wonderful roses there tell me sweet fragrants [Music] of there all the around but I never and S no never Till There Was You [Music] [Applause] [Music] I [Music] all [Music] [Applause] [Music] why does the sun go on Shining why doesn't seem Rush too sh don't they know it's the end of the world cuz you don't love me anymore why do the birds go on singing why do the stars blow above don't they know it's the end of the world it ended when I lost your love I wake up in the morning and I wonder why everything's the same as it [Music] was I can't understand no I can't understand how life goes on the way why does my heart go on beating why do these eyes of mine cry don't they know it's the end of the world it ended when you said goodbye don't they know it's the end of the world it ended when you said goodbye [Music] [Applause] [Music] beautiful song I ever mar mar mar mar [Music] beautiful Maria Maria Maria Mar Maria Mar that Mar and that name will never be the same to me Maria I just a girl Maria andly I found wonderful s [Music] Mars like Mar now St say Mar [Music] mar [Music] mar say say it s and it sounds like [Music] Mar I'll never stoping Mar there was beautiful sounds I ever heard [Music] w [Applause] [Music] w [Music] I Windows watch go by love tomorrow and wonder why the past is holding me keeping life at B I wonder yesterday wanting to fly but scared to [Music] try if someone like you found someone like me then ever be the same my heart would take and I feel so alive life if someone like you found [Music] me so many Secrets I long to share all I have waited is someone there to help me see a world I've never seen before i' love to open every door to set me free so I if someone like you found someone like me then nothing be the same way to live and a new life to love if someone like you found me oh someone like you found someone like me then nothing would the same my heart would take away and I feel so if someone like you Lov me Lov me love me [Music] [Applause] [Music] what's good is sitting alone in your room come hear the music [Music] play life is a calal CH come to the Cal put down the nitting the book and the broom it's time for a holiday like a cal old chum come to the Cal come taste the wine come here the Band Come Blow a horn celebrating right this way your tables waiting no use permitting some proit of Doom to WIP every smile away away like there a cal oldum come to the calary I used to have a girlfriend known as Elsie with whom I shared for sorted rooms in Chelsea she wasn't what youd call a blushing flower as a matter of fact she rented by the hour the day she died the neighbors came to Snicker well that's what comes of too much fail and lier but when I saw her L out like a queen she was the happiest corpse I'd ever [Music] SE I think of Elsie to this very day I I remember how she turned to me and [Music] said what good is sitting alone in your room come the play Life Is a c old chum come to the [Music] C put down the Ning the book and the broom it's time for a [Music] holiday like a cal old chum come to the Cal and as for me as for me well I made my mind up back in Chelsea when I go I'm going like Elie start by admitting from Cradle to tomb it e that long a stay like is a cab old chum it's only a c old CH and I love her C [Music] [Applause] gentlemen thank you so much for coming out here tonight Whispering Woods is a very special song for me because it was inspired by my wonderful friends and family I hope you enjoy thank you so [Applause] much for [Music] [Applause] to my grandparents thank you so much for coming I love you guys sometimes I wonder where I've been I am do make on my we're always proing we are always reaching for that Rising Star to guide me and shine me home on [Music] my but I'm down [Music] and I close my eyes so I can be with you baby be for me baby Belong To Me Help Me Through help me need you until the Morning Sun appears making light of all my feets I dry the tears never sh on my own but when I'm down and feeling I close my eyes so I can be with you baby be strong for me baby Belong To Me Help Me Through help me need you sometimes I wonder where I've been who I am do I feel I may not wi but I can't be thrown here on my own [Music] out here [Music] [Applause] on all again so much for coming out this evening I have a couple thank yous I would like to thank our uh students who are in the light and sound booth today Arya and thean can we please give them a round of [Applause] applause uh secondly I'd like to thank the Ashton Music Association we are so grateful for your advocacy and your tireless work um for music and Ashlin we're so thankful for you round of applause for the AMA please um I'd like to next thank our um Coral accompanist it is not easy two accompany singers and we have two outstanding Coral accompanist this year in Rachel and Zia can we please get a round of applause [Applause] for I would like our seniors to please stand we have a number this year we are so filled with gratitude for you sharing your talents with us on the stage uh tonight and the last four years whether you're performing in music musicals um in clock or Idol or during the coral concerts we are so grateful for your immense Talent can we get a round of applause for our seniors I would like to thank all of our performers tonight and those who did double duty singing playing accompanying can we get a round of applause for all of our you did something incredible tonight that most probably upwards of 95% of the world is in fear of exactly this thing standing on stage and singing from an audience and you've handled yourself so professionally I am so so proud of you uh and the last thing is we have one more concert this year and it is exactly two two weeks from tonight it is Thursday May 9th at 700 p.m.

order M call please sure miss cullin here Mr eki here Mr grippo here M herin here Mr perini M Rosenberg here Mr White here Madam Cherry of thank you stand Al to the flag of the United States of America to the stands one nation God indivisible with liy and justice for all there are any members of the public that would like to speak please do so yeah sorry just in case doesn't seem like any living or want to speak so I'm just G to pass this over to Dr heran great um we are going to have some disc regarding the reductions to the 20242 board of education budget um Dr s would you like to gu I'd be happy to I'm glad there was nobody to speak we didn't have money in the budget for a seance we are making reductions today because the um after a you know pretty detailed budget process with the Town Council uh Mr M and I a couple of different presentations and engaged in dialogue with them over the course of I think about six weeks uh they made the determination that you know they're trying to balance all the the competing interests ultimately from the board of education's adopted budget they reduced a total of $525,000 in that same conversation I mean because they recognize I restated on numerous occasions that you know a budget is a snapshot in time like when when we finalized our budget in January we knew certain U parameters we knew certain variables those things consistently evolve throughout the course of the year as you guys hear at meetings every month sometimes out placements go up sometimes they go down things change over the course of the Year price of you we don't get snow and that comes down so there all these variables ultimately you know the Town Council adopted this budget and in the same breath uh there were a number of members of the Town Council who said I know we're making reductions and I know that you know the uh the science program might be considered kind of low hanging fruit because it's not impacting current programming if you remove it it's just reducing the opportunity moving forward and but we'd still really like to to see what can happen to be included and I and I had heard that message from you guys as well that you know it was a a really represented a really powerful Innovation and what we were able to provide uh in stem and there was a strong desire to do that so knowing those sentiments were out there Marlene Vin and myself went through our budget as you guys adopted it looking to see where we might be able to reduce $525,000 at the same time we were conscious of is there a way to include $280,000 for the stem program if you recall that's $160 160,000 in salary plus another 120 for resources because these are unique resources that we don't currently have things like U robotics equipment environmental science equipment um that are relatively costly in addition we need to uh invest some time and money over the summer and curriculum planning this would be a program for all fifth and sixth graders uh over the course of the year they would get um I think we worked it out to about 13 lessons uh over the course of the year and uh so when we looked at all that what you see in the darker uh shadeed I mean I guess almost green or taupe I don't know what you call that dark brown or brown I'm not dark brown okay dark brown dark brown not an art major dark brown I only got the like the eight crayon boxes all my family could afford so the the dark one is um if you just follow through line 113 um this is the eliminate stem version the darker brown so that's 385,000 because you recall we had the stem program in the budget when we adopted it uh so that includes six retirements we in this version we have uh subsequent to the budget being resolved two business teacher retirements um I asked Mary to go through the classes and look and see if we could make you know shave anything down there and we were able to reduce position it does Drive class size up a little bit but still definitely manageable 20 at most in that 20 um I want to say at most class 21 next but business classes will be definitely manageable um the next item custodians when we finalized all the numbers on the union agreement that we have that's uh we have the ability to pick up $20,000 in that remember we negotiated a new contract um sliding over to page two uh instructional Supply account again if we're cutting the stem program that's the $120,000 in resources that I just talked about for the St program this is we're only looking at the dark brown and this is the budget reduction if we cut that program and so those are the only reductions that we would have to make to get to 52 um the ex's cost reimbursement is not necessarily a reduction that's Revenue to the town of $200,000 so that covers our our budget reduction if indeed we were to um cut the stem program the light brown option D is if we retain the science program so instead of 385 we're only now reducing feature line by that 9,000 of that is the positions that we had budgeted to TOP Step business teachers so 109 comes out plus our retirements that we have the additional retirements that we've had any savings we make up there we also are able to reduce the the line um for managers and supervisors by $33,000 Greg gibons as you know retired and um we were able to hire a really competent person but not quite as experienced and there's a savings built into that line of 33,000 um we have a uh Addie Figaro was a HR specialist who did a lot of our signal Wellness stuff she did our training uh mandated trainings coordinating that we've uh had other people picking that up um thankfully there's a wrong long Runway over the summer where we could kind of spread out some of that work for a shorter period we could delay that hiring and um save $25,000 there the uh 20,000 again uh the new Union agreement for the custodians we already covered on the second page again in the light brown to the far right the reduction of 6 7,742 is the final Actuarial estimates um as it relates to our pension uh plan so we over budgeted that by 67,000 um and we can reduce that amount um we're also you looking at our unemployment compensation our re you know review of recent claims we can reduce that by $5,000 um and then finally we have been renting space uh we planned on renting space for life skills um and we're instead going to go back to Quin Pak University we can use some space there which would save us $24,000 as we get toward the spring we have more uh transition ppts more anual reviews we have a better sense of what programming we're going to use than of course than we did in January and uh the net result there is a $24,000 savings so uh finally on page three there's a $44,000 reduction in our electricity cost I know been something something out to the uh planning committee that we lock in a rate and save $44,000 on that this point we've been holding off on that till then found a good strike point and we're there to save 44,000 on that line um the only place where we're making a reduction we had a change uh in the maintenance repair buildings account we had added $285,000 for that account to address repair needs across the district this uh redu eduction of 81 258 from that $285,000 still gives us a A2 $100,000 bump on last year but it does reduce that uh to a you know a degree that I think is reasonable when you consider the the benefits on the other side of the equation which would be to be able to provide that stem program again in both cases it's a total net budget reduction of $525,000 uh from our operating budget as I think I said in the email this is these are proposals and suggestions um certainly welcome your questions other ideas considerations uh any of the three of us can dive in on those can can you explain that 200,000 the uh excess cost so when a student the cost of educating a student is more than 4 and a half times the per pupil expenditure for the district so let's roughly say that our cost to educate a student is $220,000 in our numbers at any amount above $90,000 that we spend on a student which is definitely what we do sometimes in terms of either IND District costs or most likely out of District costs that money is pulled in we submit that money to the state they're supposed to reimburse us on that but it's never funded at 100% so we get a slice of what we were supposed to get given unfortunately this year we've had some higher outplacement costs we're anticipating beyond what we budgeted to receive another $200,000 they goes back to the town is their revenue so that helps balance their books on their side so that's with that $200,000 is when we submitted the budget we advised the town we would have 600,000 in revenue and now we're anticipating 800,000 based on the out placements that we had this year that expect will continue next year thank you should there be an off an offsetting no because it's Revenue it's not built into our operating budget but they those particular kids are not built into the operating budget that's not not in our Opera so we only budget in our operating budget expenditures the revenue that we gain the town budgets so they know that they're getting an additional $200,000 got it that gives us a little bit more latitude in our budget or their budget um and they elected to navigate this a little bit there is there is though a corresponding increase in tuition out placements right of 375,000 we had to bump that line up our expenditures but that was baked into it a couple months yeah that was in January that's not a new thing okay understood thank you yeah yeah so in option A that's the dark brown yes questions um on page two with that final F area estimates renion plan why wouldn't that be an option A too it could be anything you see as these deductions and option b could also be an option a um you know at the end of the day it all kind of comes out that savings we would have um and we could do that every time we find uh a deduction or a in over budget on an item for example uh sub costs uh those of you who have a lot of experience with our budget know that often times we plan to kind of go over and sub costs and so we can move those things around but you're right um but I think there's a few of them that the energy cost yeah they could roll over onto the other side too and you would increase map right and that doesn't still give us the stem program or does it when you move those over You' still being short yeah so that's where we're reducing it's really 80 80 grand out of the maintenance account that we would be uh reducing in the to to keep the that's almost like the offset that you're talking about yeah if we moved it all over would still be 80% short you know if we didn't do some of these other things so we're um but I I just feel like it's doubled like even if just say we went with Y option A which I'm not saying I'm in favor for but if we went with option A you're still going to have those get those savings so it'll be over the 525,000 I think this is I think this is kind of where you were coming from though like the snow flying budget we're sitting here 12 months away from the end of snow syst you don't know where the money's got hand exactly these are things that you're saying you'd be comfortable keeping the budget at a lower level knowing that you might save that money or could go in a different direction it could and and an Marie you know Vin and I had that same conversation that same internal debate that we're having here um yeah we we could move that into column A at the we only have to cut 525 so where else are you going to put the money right like so we ultimately decided all right well for illustration purposes we feel pretty confident in order to to make this happen that we would make the Cuts in the column on you know option b leave the other ones where they were because you don't know exactly where things are going to fall but we feel like these are safe bets um in order to pay for the stem program one more question sure um in that 25,000 minus delay the replacement of HR Specialists how many positions do we have open that have to be filled right now and will that affect the timeliness of hiring staff well um we have two basically one is open effective last night uh I shared with you that Mike Woods took the position of athletic director in Branford so uh that's one position in central office that we have uh I would not recommend delaying that um the other is this position that we're talking about here the HR specialist um that we have open and I you know been certainly trust him to make that call out of his Department I don't know if you want to speak to that at all but the delay is a place where we felt safe making that delay we are able to cover the basic duties when you have a position like this you're just not advancing the things that you'd like to advance around health and wellness so it's it's a sacrifice to be able to get to where we'd like to get to keep the stem program in not detrimental um but I would fill it because I think it is a position that when we had it filled we were doing just a lot more good work on the training and help along the side so this wouldn't really affect somebody reviewing applications holding interviews making recommendations okay because we haven't initiated that part yet okay the other position that we have right now that's it's filled by an internal candidate it is uh Vin's assistant and that person was the um secretary lead secretary at do but we've kind of delayed shifting her over here because of the end of the year there and things are pretty crazy at the school level we want to make sure that we hire somebody in make sure they have the opportunity to be trained a little bit in the building and then we'll move uh that other person over here so so these are these positions that we're talking about aren't the succession positions that we no talking no the POS not not that you see identified here now um with Mr Woods that vacancy I think we need to talk about you know how are we going to shape that vacancy and um the process for that I think that'll be important once we establish the budget um you know again things and the board could say you know what we'd rather cut 170 there and keep everything else and again these are our recommendations after a lot of reflection thought you know I would recommend we retain that that position pretty similarly allocated maybe a little bit different um in the budget for succession but your succession a little lower on SC with regard to the pupil Services the rental Q space yeah does that include Transportation um I just that can get expensive it's a good question because we talked a lot about how expensive that is but we already have students attending there so oh so these are some of the kids who are going down to the group that's already there so we have multiple programs that provide different resources so yeah it's a good question but we already have the van going there okay so it just be more students on the van it wouldn't be more alignance per set sure okay and so I'll just offer my thoughts uh I prefer the option b I like the idea of keeping the stem program I appreciate what you put together here tonight and I think I probably said this during the when we voted on the budget originally I'm just reminded of the quote you always like to quote Dustin tro what is it the pace of change today is the fastest has ever been and it's never going to be this slow again yeah yeah one of the reasons that I one of my motivations in running for the Board of Ed was just my concern about the direction of the world and the pace of change and AI is front and center right now but all these different things and government in general is just not known to be nimble and what you're doing here I really very much appreciate it we'll see if this ends up being the right decision if if the decision is made tonight and how it plays out but I really like trying to change to in my view keep up with the times um the technology is coming Fast and Furious and giving the kids the extra opportunity to do that rather than covering Actuarial estimates sure I think it's a I think it's a really good thing to do so I appreciate you putting that together and that's what I would prefer to support tonight as the stem option b well quot my favorite Canadian who said you don't score on 100% of the shots you don't take which and so yeah it's different it's out there we're you know if the board indeed adopts that you know we're really committed to U making it work right uh marene and her team is really talented not that I'm putting the entire onus on her let's hope it works Marley but uh what was that quote about get but uh you know I think we we really want to make it work for all the reasons you just pointed out and more um so we're excited about the opportunity and hopefully you we get a chance to bring it to fruition okay um I want to hear some more people before we make this decision go ahead um uh yeah as far as option b and supporting the stem program itself so the the intention is that the program is a full rle out then it's not a pilot program so that we can anticipate going forward that you think that you have the resources to roll that out for for fifth grade we're talking about starting it in fourth and fifth grade oh okay so it's to roll it out to two grade levels districtwide right but then maybe going to sixth grade and grade four supp to do how many more teachers would you think that you would need for that I'm thinking we these too right we we build some stem coaching in there we build some training in there some push in with our current teachers and then we can shift to other grade levels in in in the future without maybe as many additional staff so the potential to be like train the trainer sort of thing okay where we these people may ultimately coach the teachers to be able to execute that and I think you know that's the idea that's an ambition I you know one year uh I don't know that that's going to be enough at the fourth and fth to be able to expand up we may need to do this a couple of times to make sure we we get it right because it really is important we get it right beyond the investment that you and I think hopefully our community wants to make in this is you know had a lot of conversations and you and I have spoke about this with the chure Education Foundation who is eager to engage in scientific now there's no guarantee to this but if they were to make a commitment a financial commitment to this too it only underscores how important it'll be to do it right and do it well so you know will that might be the future the vision of it I wouldn't want to commit to say oh yeah then we're going to do this this year and then next year we're going to do this we just need to make sure it's really well done before we're able to move up to that level but we wouldn't be looking to move to add more people in sixth grade as much as we would be looking to make sure these people uh that are running the the program are able to coach our teachers to feel confident and comfortable and competent to execute it independently before we move on so you're hoping to kind of get an economy of scale almost out of it but but you're teaching teachers we already have to be able to exactly add that to their compliment or transform certain science already or is this in addition to I I think some of where this sort of started From we were looking at how the pace of change and the type of skills that teachers have and we're really talking to folks who are in those stem careers and do some of this work for the summer because it's not every classroom teacher who has that expertise in robotics or has that expertise in a certain um area of computer science and those those people be in the field so if we can find some folks who can be knowledgeable in science and bring that in and provide them with the resources and can bring that to our kids in the classroom and our our fourth and fifth grade teachers who are science teachers can embody that and sort of take some of that on and learn shoulder Tosh shoulder then we're building capacity as we go and so the idea is to start in fourth and fifth grade and then reflect ass see where we are as Jeff said do we need another year with that or is there another grade level that we we want to support that in yeah to build the confidence and the confidence of people as marene said we talked about this a lot that it's sorryy yeah we is calling again asking for advice on the playoffs say must be all the pan gos yeah really no kidding but anyway um you know the the people that we have that enter the profession that we we're in those are people that have great helping skills that you know certainly knowledgeable people bright people but you know coding wasn't their passion growing up CU if it was for most of them they would have chosen that route they chose a different profession and we need to make sure that they have the confidence and the confidence you know it's not a natural thing for you we need to bring in people that are not just good at teaching kids but teaching adults to facilitate this role we think and so that's what we're going to be looking for first and foremost when we move forward uh and then we need to design a curriculum that's really engaging again not just for students for adults to be a part of um and have something that everybody's looking forward to to be a part of and really develop those skills and the opportunities and the passions for our kids and hopefully the adults too that's the plan sounds good can can I build off with what you you're talking about the remind me this probably was already explained to us but um if you could remind us so it sounds like that's it's built into the science curriculum is there room in the science curriculum I wouldn't say it's it's going to be using some of those science standards right because well this will be another way to get at that um it will sort of in our in our schedule not necessarily be during the science class although it could be it we we have some room where um we used to have computer class and um that was scheduled for everyone it it wasn't a special in the way R and PE are but it was a when back when we had the computer labs where the the teachers would take their kids to the computer lab and they would do like some coding on a on a program and so we're thinking about the ways that we could put that back into the schedule so that every teacher not every teacher but those fourth and fifth grade teachers would have this time slot where they would be with the teacher and this this stem coaching person would come in but the teacher wouldn't be responsible for the lesson or the planning of the lesson or the Gathering of the materials this other person would be doing that and they'd have a partner because there would be two of them so you know there might be some training necessary there's certainly curriculum writing that's necessary there's certainly resources I mean I think I shared with some of you about the the robots that we looked at we think kids would love those we think teachers would get excited about those I think there's some there's some really nice perks to offering that and getting kids hands excited about those fields we want to have that exposure come earlier so that when they get to DT in the high school they're more aware of those paths and and comfortable too and it sounds like not all the students are taking these classes through the whole year no rotate chunks of right so we'll take look at our enrollment we'll see how many sections of fourth and fifth grade we have when we start the school year and then we'll have to divide that time by how when we did it originally before we looked at the enrollment numbers as of today it look like about 13 to 15 class sessions that the student would have so you sound you sound really confident about it but it's and you're making me feel better about it because it it does sound like a a scheduling nightmare to me when yeah well yes for it's It Ain't Easy got we've got a lot in our curriculum that that we need to do and you know I was worried if it's part it's part of science are we still meeting the standards that we need to what are what are what's it replacing but you mentioned this uh yeah computer it wouldn't be replacing and actually an we have a lovely night plan for you on Monday during curriculum but we'll have a presentation from the K12 science teachers and you'll hear a little bit you know what's working what's not working and what are what their goals are for the next five years and um one of the frustrations is around the elementary science curriculum when we had originally adopted the resource we have it was out of a desperation that teachers wanted something that was better ngss aligned there wasn't anything that existed the technology or the the curriculum programs hadn't caught up with the ngss at that time so I think this will be a really nice way to sort of phase that out and um to go like Beyond into to do are there uh specific courses yes that they will be able to take because I think the most important thing that I heard here tonight was that they'll have an idea of what those things are when they come up at middle school high school a couple of courses at at do and certainly more at the high school and I'd like to see additional enrollment in some of those you know we can I'm sure you know come to you and buy a few more robots and kits for kids at the middle school we want to want to see that increase but they need some idea of what it is that they we want to generate that interest early early and often and I jumped in on your conversations with more thanks yeah I do have several more um so the the supplies portion that 120,000 is that recurring no um that's a startup Fe basically uh I'm sure there will be some supply cost to it but nowhere near uh $120,000 and I think 120,000 gets us the base model um and that's what I was talking about you know connecting the CF the possibility kind of where I was going yeah yeah exactly Cadillac or whatever look for that level through CF we met with vendors also be able to dip into some of that PE Jones money to help offset that in this first year okay great um the uh business teacher position so you mentioned that there are two business retirements so you're just not going to you're just going to eliminate one of those positions and we're going to fill one fill one right and so is that are these the same classes where if I recall we isn't that a requirement for graduation personal finan personal finance so business is only part of that or is different one course the business department they offer business classes law accounting they have a variety of but we have six teachers in that uh Department right now this would take us at five which is still very robust for a district our size even with we we had the personal finance requirement 10 years ago way before it was lost so we've been doing that we're adjusted to that um and you I think as we get a better handle on enrollment as we've shifted from six to five classes if you remember like we're realizing that okay we could we could make this work with five at this moment okay you couple years from now as you guys know we have that bubble at the Elementary grades when we get the we'll be looking at every Department saying how we doing we're okay um and lastly I guess the um 200,000 I'm guessing as of right now it's a onetime revenue shop it is okay I I think um can't know for sure until we go through the year and next year could be 400,000 if that's the case we outplaced a lot more kids in the cost one out right if it didn't if we didn't so that's kind of offset by additional initial outplacement costs right right our initial outplacement costs are it's not really a shot of 200,000 it's just more of a reimbursement I mean I guess it's a shot of 200 for them it comes back to them it's nothing to us right right okay the costs are already picked into the budet once ago right just the income um so but so I guess what I'm getting at is what is the potential so does this create any kind of Cliff for us for 26 so our budget is not balanced on that so no not on our side of the street on their side of the street I know they used um Federal money tun I think it was $800,000 to get to where they got to in their final budget so there would be that cliff on um you know that they have to think about you know but so when we propose the budget when I think about what would a fiscal cliff look like on our side when we propose the budget it's not like we're saying um oh man but we're already starting at 3% because of federal money that we've infused you see a lot of school districts across Connecticut right now really struggling with that we're not in that position we were very very um cautious about how we use that money um and we did the whole B forward thing we did a lot of PD some of the money was was baked in entering next year we are clear that we are gold so then there could potentially be a million dollars that's uh yeah in the town side there could be I would say $800,000 I don't think it's fair to use 200,000 as I look at it but you know 800 yeah for the medical trust fund right or the medical yeah they don't Mark money but they said yeah we're going to use $800,000 to cover our budget this well so I guess it's sort of off topic um during your budget deliberations I know and I don't I don't know if we had ever considered this before or not but I know councelor Kramer mentioned State medical benefits seing the state so what's the difference there and does that save us anything or is it the same or because I was like oh I heard that I was like that's interesting yeah V you're is that something we should be considering we have considered that we do we do we look at the pricing of the state plan right now we're just at a high level we self-insured our costs net are let's call it about $10 million per year if we went to the state plan it's a different formula you actually pay per employee a fixed premium and you don't have the risk of self- insurance the issue is it's cost more so instead of 10 million going to just throw out a number it would cost us 11.5 million from the employee point of view they're no longer on an HSA they have a p with with the co-pay um so they would look at it favorably but it would cost overall it would cost more money for that type of a plan don't forget our employees do pay you know about $2 million a year in total towards their coverage so I'm we would still have some kind of map dividing that out more expensive what was that a negotiating point so it be more like the union would probably signal that they would desire or switch kind of like what the um they've asked in the maintainers they've asked in the past the problem is the plan's more expensive right well yeah there be obviously and when it's more expensive to us it's more expensive to them too okay because they pay a percentage on the cost but the benefits potentially would be better I don't know if the benefits are necessarily better I mean Co it depends how frequently you use it yeah so if you're not using Insurance frequently and you're not meaning that you're deductible and the money that's contributed to the HSA account goes into your pocket it's not better it really depends on who you are as a end user but um you know it's some certainly something that we pay attention to we look at and to your point if it was something that came up in negotiations with teachers which starts starts this summer then you know we look at it I just wanted to bring it up since I heard it and I just yeah point a lot of the school districts that and municipalities that are in the state planner in ffield County because they're you know they're over a $30,000 per employee cost threshold we're not there yet so let's hope there's a few more years out before we get there but you know the pricing is still not attracted for I'm done thanks the uh fourth and fifth grade separate lessons separate so they take it in fourth grade they get it in fifth grade the next year hopefully by the by the time those fourth graders are in sixth grade we've taught the sixth grade teachers how to teach something or is there just going to be a gap before they hit Middle School we're focusing on fourth and fifth grade fourth graders would have one set of lessons fifth graders would have another when those fifth graders go to sixth grade we have to I think assess after the first year to figure out where we are if we want to move that up to sixth if we want to move it down if we need more time in fourth and fifth I feel like I don't have a good answer for that yet and to go back to Ann's point about the time the time gets a little bit more restricted when you go to six because they have Spanish as well so that's another thing that we have to take a hard look at so um I think as we get toward next year and and through the program we'll have some preliminary information hopefully by December January to either say we need to really complete the year and focus on the subsequent year or you know we know now in December to January we think this is the best way to go here's why here's why we believe that way questions on this but I don't think this is a discussion for this tonight so I'll hold mine for curriculum around which way would be best to go if you want to see the trajectory of this and almost started in K1 and then those kids move to 2 three with it all the way up rather than mid and then you go back because if you start 24 25 see and I'm going into this whole thing I who fault is coming no what you what she's describing is what we did with Spanish right well we started at six with be hope of working down um and part of me part of me is like is this a foreign language against them um priority that we're making I kind of it is I don't think so I think you're giving kids more options and opportunities and access to things I don't think we should not taking Spanish down toit we could the reality is that in the primary grades your focus is on reading and play and play pleas unsupervised play oh wait no what that's called recess un supervised unstructured unsupervised is what we want we have problem you were going to ask no I was just gonna say that you know first I want to thank you Jeff and the team because I think for a while now even before I came onto the board we've been pushing you to be a bit more Innovative to implement and Implement something that was going to propel us forward and allow us to be a bit more competitive and I think this brings an alignment to yes we have programming at the middle school and we have it at the high school but we haven't really touched any Elementary aspect of it and we do have pockets mostly parent supported pockets of like the robotics club or the after school stem I I think this allows us to really focus and I don't want to use the word pilot but develop something that you can measure and they're going make a decision like Marley said whether or not we go back down to the lower level up um subsequent parades to the middle school I think you all know where my heart is I you know I'm a little biased to this but I also believe that number one like financial literacy it became a law I think computer science is moving forward and potentially could become something that we have to do now and being ahead of the game is better than not as well too so I appreciate that um I'm a little disappointed that the town couldn't give us the budget ass that we initially forward it but the work that you guys put in and V thank you for trying to figure out the lines and making this work so that our kids have access to this I do not see this as competing interest I do see it as something that you know yeah we can have Spanish but we also have an interest in computer science so we can go in that direction as well too and we did have Spanish years ago and the low rates from what I remember my oldest being in elementary school what I believe it was likeo also we so you know there's opportunities there's different opportunities for for arids to take advantage of so I just can you just clarify one thing though Jeff this is not to be confused with or maybe we haven't mentioned this the ECS funding is revenue from this year but something went down at the state capital the other day with specifically about ECS when you com yeah so um the ECS that was established l in our budget is really predicated on was part of the banian budget that was jeopardized when the governor said you know we're not going to change the fiscal guard rails we're going to go through this process and there was a lot of consternation about whether or not ECS would be reduced ultimately ECS was retained uh in the banal budget the way that it was initially cast last year so we're okay there we're in a good place the I think the trepidation about whether or not ECS was going to be cut was all the the calls for funding for uh social service programs for the universities and the state ultimately decided to use federal money to cover those things so you would talk about fiscal cliffs but um that's where things stand so our ECS one is okay there was a house bill that did pass that yeah I looked at the Town by Town we're not changing and all I can see is a lot of the Cities there ECS is going up some cases substantially but we're what we budgeted is what we got is what we're get I think those that went up with the cities they have some legislation or something that's added for the high needs areas in the state are getting great I know I saw no one I saw no decreases it looks like so the I'm not sure what I didn't follow over it but federal funds are being used to pop up some of the places that needed additional funding but no expense to anybody else and typically your ECS monies comes in for that particular year right where do you wait I can't remember do you wait to get funded yeah they they make payments to the town um at multiple points and that's so there's no delay we have we know we and are sharing the easiest one y so there's no concern there Tim has another question um com yeah just to your point Sam about stem and Spanish being options within stem coding could be one of the one of the topics and may have said it a couple months ago too I view coding as a language multiple languages multiple languages it's not spoke at least currently it's not spoken I don't know who brain ship I know anybody who does maybe one person have you not heard of Alex huh Alexa yeah Alexa okay um so anyway but based on my own experience I do view coding based my own experience learning languages and learning coding I look his languages so to a certain extent there is a great deal of similarity um and I support the idea of options I I think I think doing this step and of Spanish would be great we're going to PR robots in Spanish but I'm on I didn't I didn't iiz think about we probably should have given you a model motion I'm right out right now okay reading the room it sounds like we're going to make a motion for option b which we would just go through the line of reductions of the budget and V and his team will you really get to work on ring out the finalized budget uh we'll get that up on the website um we'll get Kraken um again I know I to assume how the vote's going to go but if we're in favor of really option b marene and I have already started to talk about how do we how do we move this forward because the clock's ticking you know it's it's ay to them working over the summer and we really need 52 lessons like was talking about 13 13 you know and then in fourth and fifth or whatever we decide so and do we have like prospects know do we have our feelers out I have some feelers out okay say no more any I don't know if this is too much anyone internally interested yes absolutely absolutely we have internal interest sure we I know we have external interest you and that's great you know the bigger the pool we get because we talked about the Nuance capacity this person has to have to be able to not only be Bill ey with kids but with adults too you know so well you also you have to see the big picture too see where your little piece yes yes so there's a lot that we're asking of these people um and they could have different skills that counterbalance each other so there's a lot of work down to make sure that we get the right people is this just a separate certification that they would have to have separate endorsement or is this just not necessarily I think we're looking for elementary we're looking for a more distinct background science Elementary you know we've got some I'm going to keep it pretty wide so that we have lots to look at CU I'm really trying to build a team of work well this across the district and they they could have a science sht and not an elementary not the teacher right a teacher so we have flexibility um it's really much more about cic the two positions the name of expect us to know this well you just when you said they're not teachers they teachers they're not Elementary not they're not CL so they work as a team you said they might be about they will so that's less time that each class gets them okay I mean year oh no no no you have 14 SE no no I'm sorry they will not be teaching as a team oh okay that's what I was asking but they will need to work together really well as for planning but then they'll have certain they'll go into that classroom and they'll be with the classroom teacher the science teacher to be able do just do total reduction for line you read line oh yeah if you're okay with that or if you want to do it yeah just you sit right next to me so if you're going take advantage of it that the finance committee recommend to the full board um an operating budget for the fiscal year of this amount um as appropriated by you know by the approve budget then we make the following reductions in these line items so I'd like to call for a motion Adam all right my myom is like you get to that time you got to take the glasses off and get the progressive move that the oh that's like is that Town Council uh move that the finance Comm recommend to the full Board of Education and operating budget for the fiscal year of oh $ 89 m5442 69 as appropriated by the Town Council uh which represents a reduction of 525,000 from the Board of Education Rec uh Board of Education approved budget um the the um reductions by line item are uh line 113 teachers 225,000 line 119 manager supervisors reduction 33,000 um Line 120 secretaries uh 25,000 uh line 121 custodians 20,000 line 204 pension retirement $67,400 line 323 people Services 24,000 line 410 Public Utilities 44,000 excuse me um line 430 maintenance repair buildings uh $81,500 and so this is uh just the finance committee voting on this to send it to the full board and it just so happens we have the full board here so we can send it along yeah so Thursday we we adopt next so the um right so the finance committee the finance committee will'll second and vote and then it'll go to the full board on the 18 okay great a second second thank you so the motion on the table is what Adam said all in favor okay so we'll move it to the full thank you thank you it's exciting and um we would only have a motion toour Tim second Mark second thank you guys

fam okay we'll go ahead and move on to item 303 uh presentation for the spring break Camp yep thank you um so this special presentation is about the spring break camp that our youth our alumrock youth uh were involved in uh this past spring break so I'm going to turn it over to um Miss Sandra Garcia from state in credle for this special presentation thank you good evening um there you go everybody like we're welcome to say but you could also go I guess it's Aloha every okay welcome B boage well that's for the field trip that's for the this is they're going on vacation out to the warm weather and if somebody back there can help us close that door I'm sure they want to visit we're amongst friends here and family okay good evening uh board president alera inm superintendent Dr Alazan board members Community uh we're going to continue the celebration tonight we're going to celebrate tonight um the um program we were able to offer during spring break to our middle school students in partnership with think together and metroed um and before I hand this off I want to introduce you to Richard Tran he's the general manager for uh the Bay Area um for think together and he is going to share um some details about this partnership uh between alamro think together and Metroid and I just want to thank Richard and think together uh for being great partners for um always making um things happen for our kids and so um I'm going to go ahead and turn it over to him so that he can share more about our um spring break Camp thanks Sandra um good evening everyone I like Sandra said I'm Richard Tran I serve general manager for think togethers Bay Area region uh first just wanted to say thank you to Dr alasan uh board presidenta members of the board members of the community for giving me the opportunity to share about our spring so um for those of you who are not familiar with things together um our mission is to partner with schools to change the odds for kids so we work across the state of California with 70 school districts about 600 schools and serve about 200,000 unduplicated students throughout the state of California um in the Bay Area specifically we offer four dual immersion uh preschool programs here in Alam Rock three English Spanish one English Vietnamese we do morning programs after school programs and intercession programs as well um with alen rock being our most robust District partnership um so we're very proud to work alongside a district that so strongly advocates for and supports the community that we have on um so thank you to Sandra Garcia for her support L Waba and then Dr BOS as well who we work very closely with um the spring break Camp uh this year was very very special we wanted to design it um to provide a high quality program experience for students uh that was centered around them um aligned with uh the vision of the district and then also provided them opportunities um to prepare for College and Career and we know that we uh have a big emphasis for academics in our program and we want to prepare all of our students for college but we also realize that's not the path for every student and so we wanted to create um make sure that they're aware of and prepared for all of life's choices when they finish High School um and so uh we partnered with uh Metro Ed to be able to do this and then for those of you not familiar metroed is a CT high school and so they offer 25 different skilled uh specialty courses and they invite students from high schools um all around the San Jose area and students are bust in there and then they get to experience these classes um across the board and we wanted to bring that um exposure to different careers and different uh Pathways for our students here in Alan and so we we uh launched a pilot program this spring break we offered it for about 40 students um within the middle school programs and then every afternoon we bust their students from Al over to uh Metro Edge so that they could experience these classes alongside um the high school students and then we had about a 5 to1 student staff ratio to ensure there was a lot of support a lot of supervision while this was happening um and then I have a video to share with you in just a little bit but just wanted to walk you through some of the courses and what some of the students did um one of the courses was megatronic engineering so the teacher uh described this as kind of Transformers meets engineering so it's like mechanics engineering robotics combined is metatronics and then in this course as you can see the students are building circuit uh circuit uh circuit boards they're learning coding they're learning programming we had two different types of medical assisting where the students were able to learn the basics about medical assisting how to measure and monitor basic Vital Signs they did a lot of role playing with actual medical assistance and got to practice administering care and then um we also had electric vehicle automotive services so they got um under the hoods of cars they they got to build um lemons or batteries out of lemons they got to see kind of pick up art cars and see how they work um we also did fashion design and Textile Art and then in that um students were taught and kind of walked through how to create a mood board by um based on their what ideas kind of inspired their idea of beauty um and in the fashion industry this as something I learned during spring break in the fashion industry I guess this is pretty common place so a lot of designers will use mood boards as kind of a way to um spark inspiration and kind of encapsulate it and then that's kind of the Catalyst for a clothing brand so that's what the students got to do you can see one of our students there working on the mood board and then they ended with creating their own clothing concept and then medical sciences and Health Sciences or a medical science and health careers was kind of a broad range uh class that that really exposed students to a lot of things it got to do deeply um figuratively and literally into Anatomy so that's one of our students right there dissecting some organs um they also learned about medical terminology epidemiology um and so they got to really experience um what what um really experience some of these these fields and get really Hands-On and experiential which was exciting and then at the end on Friday we did a culminating event and we know that for students um it's uh giving them opportunity to engage in meta cognition is really important right so giving them time to think about and talk about their thinking really takes that to the next level so we wanted to end with that we also invited parents students from the culinary program baked cookies for us we had lunch students were able to Showcase and show off their projects and then uh some of the staff at Metro Ed was able to showare as well so it was a really nice Capstone to um a really wonderful week of learning that our students have then I do have a video for you I here I think the video does a really good job of highlighting what the the students were were working on well it sounds not working it's just m but uh it just kind of takes you through class by class with pies about the student is it on the board is the volume on the board um I can but I won't put you guys through that than [Music] where memons so really exciting to see the students um and you could just see how much fun they were having um in the program and it was like nice to see when we were out there as well um and then I just wanted to share a little bit um as we um some feedback uh from the students and then some thoughts that the staff at had um for us so we had all of the students uh who participated take a survey uh 96% of the students said that they had fun and they felt safe 76% of the students felt um that they had made a new friend or a new con as a result of the spring break program which is really great to hear especially at the middle school level that they felt such a sense of community with students um that they had just met perhaps um they really liked the career Explorations the teachers the experiments uh one of the students said they liked everything which is nice to hear um of course and then you know we're always striving to create the most engaging programs we can for the students so to be able to get that feedback here we're on the right page it's like really uh encouraging to hear um and then I won't read all of this text but this is some of the testimonials from the staff over at um Metro ads but I wanted to highlight a couple so Mr Burnham the teacher for megatronics said um he's the that's the class where they created the LED circuit board and created the light um and then he was referencing the the other light that he saw turn on in the students and kind of how fun that was to to see um the AA moments that they were having um Miss Gonzalez from medical assisting said that she couldn't say enough about her students um they had a lot of fun she hopes to have them back and then Kieran uh grul who's the assistant superintendent at Metro Ed and really helped um make this partnership happen for us I really put it well she said um these kinds of camp opportunities provide students with practical experience that develops their Knowledge and Skills to ignite their passion so that they can make more inform decisions about their future and simply explore this was truly a great partnership and we hope to continue this in the future make it even bigger and broader so um feel the same way so excited to hopefully build upon this um we know for middle school students to get them excited about learning could be a challenge but the during the week they were so engaged and so excited it was really palpable and it was a really special time and so it was just really um great to bring that to the students and hoping to do this again um but thank you for letting me share this with you guys thank you again to Sandra for all of your support and thank you for your time tonight thank you um any questions comments from trusty PL Shelton thank you um Richard and um Miss Mrs Garcia super exciting can you just say a little bit about um how many kids was this um was this the first time sounds like the first time we did it it was a pilot so we had about 40 students and it was essentially every Middle School student um in the district was invited to go so we ran it um we operated the host site was Renaissance at fiser and then we invited students Middle School grade students from all over the district to participate in and we had four um participate yeah well it's awesome and I think the transportation is really key to all of this too getting them to to participate obviously the facilities infrastructure is unique and you got to you got to really go and be able to take advantage of all that so really exciting to see how think together is building on just the onetoone partnership and keep sort of maximizing that so thank you and hopefully we'll go 40 and you know yeah exponential yeah once you do something well you know you just keep trying to to grow it so thank you so much I hope that these kids back at on Friday they were saying we're gonna let our friends'll back next double triple yeah any other questions comments trusty B oh yes well uh thank you Sandra thank you Richard I'm glad that the kids enjoyed enjoyed it and I think before you know uh in a sense part of this was uh you know know in the background uh Metro the uh you know I had a chance meeting before all this happened with the the then Metro Ed board president which was Brian Wheatley and so we you know kind of brainstormed Metro Ed needs more enrollment we needed to uh you know do something more for our kids and you know he he said you know uh you know I said you know why not have some of our middle school kids go to Silicon Valley CTE right so I'm glad you know so part of this was you know uh myself and uh trusty Wheatley at the time and then of course he roped in metroed superintendent Lynch into this and like you know and hence you know the end you know which led to the end result so I'm you know super excited that we're you know this is bringing back something you know in in a partial way that hasn't been seen in this District in many years which is a uh a Career Technical education component right we you know an opportunity to give our kids practical learning and an opportunity to uh kind of put two and two you know uh from the classroom and into practice so I I'm glad that our kids enjoyed it I'm glad that U Metro Ed found it you know work worthwhile and I hope more than 40 middle schoolers take part in it next year thank you so much thank yous oh thank you again yes and we look forward to it growing and um I mean who knows maybe summer summer time uh in the future uh maybe not ready for this one but in the future it could grow you know to the summer programs and um when I see their faces and the pictures and their comments you know that's what it's about and really changing the future and what that looks like for our children sometimes um and a way you know to just look at a maybe a career they never even imagined so um thank you for opening so many doors and you leading that because you know ideas and relationships sometimes are great but if we don't have staff who are willing to do the work if we don't have students who are willing to apply and show up it doesn't matter how many ideas we have so thank you for leading this and uh I look forward to hearing more and how we can make it grow thank you all right uh now we'll move on to item 401 um comments and communication from Teamsters I don't know if he stayed I did see him earlier Ain uh any um communication from Teamsters if they were going to be here or not no okay all right we'll go ahead and move on then see nobody coming up to the podium to uh 402 California School Employees Association CSA uh Sharon Fontaine uh sends her regards and um she is celebrating her birthday with her family this evening but she's here with us in spirit happy birthday Sharon thank you Dr Alan um okay 403 alen Educators Association and I see Sandra coming welcome good evening everybody um thank you to some of the teachers and faculty members we have on our board that serve here for teacher appreciation with Professor appreciation do they have such a thing for you guys sorry if they don't falls under teacher it falls under teacher okay um so this evening I'm gonna keep it short and sweet I just I had written an email um we've been celebrating with our teachers um it was actually really cool this year without any pre-planning or any Cahoots or anything um we were quite aligned the district provided the teachers with a wonderful cute little lunch bento box and ARA this year gave the teachers reusable silverware and it was perfect and um actually the other item that was back ordered just came in today so hopefully we can get it to the teachers tonight which was a reusable silicone Ziploc bagg so it all went together great um and so I just like to take a minute and read a little thing that says to all the incredible alumrock Educators today and every day we celebrate you and the profound impact you have on the lives of our students your dedication passion and unwavering commitment to the students in our district is amazing you are more than Educators you are mentors guides and champions of learning you shape young minds intill not only knowledge but also wisdom compassion and resilience in a world where the role of a teacher extends far beyond the classroom you are The Guiding Light the source of encouragement and the Steady Hand that helps navigates life's challenges your selflessness patience and empathy create safe spaces where our students can grow explore and Thrive you celebrate their successes lift them up in times of struggle and believe in their potential even when they may doubt themselves thank you for your tireless efforts your endless dedication you shape the future one student and a time on this special day I honor you not just for what you teach but for who you are and the difference you make in the world thank you for being the heart and soul of alam Rock and then um this quote I found that I think it might go on my signature from now on because I really like it it says everyone who remembers his own education remembers teachers not methods and techniques the teacher is the heart of the education system Sydney hook so thank you to everybody all of our teachers that are out there and just on one other note um area and the district negotiation teams did meet for the first time um with Mr Taro as the lead negotiator and it was a huge breath of fresh air we exchanged proposals we felt that there was a lot of movement and there not movement there was a lot of discussions and there was a lot more um communication and we actually spent more time negotiating on that one day than we had spent over the last five sessions so we're moving in a better Direction and we're looking forward to next Friday when we get to meet again so thank you so much thank you all right uh moving on to 404 alen Rock administrators Association welcome good evening Board of T Dr Alazan AR USD staff and the Alam Rock Community my name is Zan Gales I am the ELD coordinator I am also the president of the alen rock administrators Association it is a privilege to speak tonight to represent a group of vibrant Educators administrators who work tremendously hard in service to our schools and Community there are exciting developments taking place across our district and our administrators continue to work to serve their respective sites or departments asack testing is happening for all of our third through eighth graders we're also testing more than 3,000 students for the summit of elpac and our window closes on May 31st those are are all our English Learners um our schools have been having multiple celebrations such as Theo staff and volunteer appreciation day and each school also held an open house to recap the work for the school year and also welcome newly enrolled Families Our Vietnamese SCH language program visited deil Elementary the first Vietnamese dual language immersion program in the country in Orange County the trip was arranged by Dr Natalie Tran of the national Resource Centers for Asian languages lastly our schools are preparing for end of your promotions and we cordially invite you to attend any if possible thank you thank you all right moving on to item 405 interim superintendent thank you uh B president um I I just want to highlight a few things that um I've been really uh happy to have witnessed um since we met last time um at a board meeting so I I wanted to First say um happy again Teacher Appreciation Week to all the teachers um I do agree they are the heart and soul um of of our district and your work does not go unnoticed so thank you so much for your service and um just your overall care and love for our kids day in and day out so thank you for that as well as congratulations again to our teacher of the year um representing us at the county level Christina Bustamante very proud of you thank you um I also want to give recognition to our national bus driver of the year for the Northern California um area Angela quar um who was celebrated at the end of last month um and she was very um she was very well-deserving uh of that particular recognition and we're so lucky to have her um in our district um because she she really really does love what she does and um thank you Miss Rosales for acknowledging that it is State Testing season and it is a big production um you know our administrators our teachers our staffs um always always prepare um so much to make sure that our kids are successful um with their with their testing and that um they they do well uh you know during this time and um over the over the weekend um I wanted to also share that our district was very well represented Ed into events on Sunday with CCO de Mayo um and uh we were a small But Mighty group um participating in the city's uh uh festival and celebration so thank you to our families and our staff and administration from uh painter other not they one and two ethnic studies I think business office was also uh in that mix right I think I think Maria Bonia was was in that mix as well so we're very well represented trusty Flores Shelton thank you also and then lastly the second event on SEO Dem that I was very blessed to also participate and witness was the um awards for our youth um our black youth at the Santa Clara County Association of black Educators and we had two um of our black students honored that day I believe please correct me if I'm wrong Miss Charlton um but LC Thompson as well as Justin ro ro um were there to represent um Alam Rock there were other students that also received the word but were unable to make it um and and in terms of Staff um Miss Latoya Brown vice principal at Shepard and Miss Veronica Talton were also representing um as well uh at at that celebration and thank you for your performance miss hton it was such a wonderful thing to witness um and thank you for sharing your your gifts and talents with us that day so thank you thank you Dr alasan uh all right moving on to 406 uh Board of Trustees any Communications comments from my peers uh we'll go and start with trusty Flores Shelton I normally keep my comment short but it's impossible to do today because what a month oh my goodness um since our last regular board meeting I just want to um kind of give shoutouts and appreciate I had the honor of visiting dorsa and hubard the day after the last regular board meeting it feels like a millennium ago but um I just want to appreciate the leadership thank you assistant superintendent Campbell for for joining me I just want to call out one thing um at hubard and Dr sarmon yento we witnessed this amazing group of eighth graders playing just playing with playing tag and it was a phenomenal um thing to witness and ended up kind of un unpacking how how is it that they were you know um talking to each other and their hands were free and she is piloting this um incredible cell phone uh pouch called Otter um interestingly enough I've seen it sort of in um the news recently um but it is something that we should all just be really paying attention to it sounds like she's chatting with some some of the other middle schools and going to be I don't want to like you know out it too much but it sounds like the its initial implementation is really reaping benefits for the students to kind of brought me back to like back to basic socializing and um and really kids being kids instead of being um you know preoccupied with their cell phon so it was wonderful there were a lot of other things that I observed but it was great to visit those two schools that day um I also was proud to represent us at the S Mayfair graas salava event they're such a powerful partner of ours whether it's the Family Resource Centers or their um their work with our young people in the Mayfair Community always challenging us to to do better so that was a wonderful beautiful event um had two hats on at the kids and common children Summit and I just want to um call out the it was really great that Dr um alasan and Dr artigas were there representing us um the Wellness Center Awards that were given out and the social emotional learning work that you're all doing um and so so that was a great event um I know uh some of us WR the Russo Macy Earth Day which was one of those warm like just filled my heart to see what a beautiful community that school is the the use of the outdoor Equity Grant is just integrated within everything um at that school and um Miss Cole's uh you know Vision with her whole team it was just from like nothing no detail um went was forgotten um and so that was a wonderful event and thanks to um NBC and their partnership got to meet the meteorologist that was kind of exciting um that was a wonderful event um three more sorry um I also uh the next night the friends of human relations is um a nonprofit board that celebrates the Legacy of Jim mckinty and again uh one of our schools Russo mckinty is named after him dear uh friends of um friends of my family basically my second home when I was growing up and um if you haven't heard of the Jim mcy Legacy uh committee they they fundraise to support um students that are trying to go from Community College on to fouryear and helping those um you know whether it's a $11,000 or $2,000 to just help them sometimes pay for food because they may have help at college but they're very hungry so they they're just doing extraordinary work um in mentorship and so um very proud of that want to just raise awareness about that group and then lastly Copa awesome um I was thinking about growing up and we watch Wide World of Sports a lot so it felt like the thrill of victory and the agony of defeat oh my gosh right like there for those two championship games and total joy and total heartbreak all at the same time so congratulations to everybody um that played and it was just so awesome just how many teams we can uh put together and and um so of course adante you know shout out to them um but all the all the kids just put their heart and soul out there in the James lick field so it a beautiful beautiful night and thanks to everybody who worked so hard on the weekends yeah um and then lastly the Cinco the Mayo parade again just what a fabulous experience and I don't think we were that small you know we were pretty big we didn't get a car we couldn't fit in a car right we could fit in a low rider car but um big shout out to Dr alasan Jesus Aro and Wyatt just really I I didn't realize that our ethnic studies cordinator has been on weekly meetings since January helping to really you know um pull this together and I just love that um Mr maluco and his family from Ben painter came out um emmerick and his daughter from Russo mckinty U Mr gwendelyn and Mr Cortez from the adante schools um and all the families the families representing so we had ethnic studies t-shirts on but each you of the families were wearing their School t-shirts so it felt very much um unity and diversity right we were all there and it was um you've never done like Viva Kay or or walked in a parade nothing like being able to walk down King Road like to not have cars on King Road and experience that um and the beauty of it all it just felt really wonderful to celebrate zinco the Mayo in that way um and as a lifelong Eider who's had to drive around and not get to my neighborhood you know on Singo the mile this felt welcoming and warm um and very proud of of how it all went down so I hope that's the first of many syco the myo parades that Alam Rock has represented in so sorry it was a lot but it's been a it's been a great month being a part of alen Rock's family so thank you thank you trusty uh Travis um I want to first start with thank you Mrs telton for all the work that you do with the students and it was really nice to go to skoy and see them represent and alen rock and speaking on music and I'd like to announce the 18th Annual alen Rock jazz band it's going to be June 1st at uh the doors will open at 6:00 a.m.

e I got it I read it so very much I look forward to it be AIG live stre live stream mic test lame or what live stream check one two live stream mic test know check one two see e l [Music] all right man I'll do it man live stream test check one two check God one God the last person I put there is and I'm being so serious you are the last person what you think [Music] I e e e volum as we speak so thank you Charles we appreciate it all right welcome everyone how's everyone doing did you get some tacos hopefully and enjoy the uh the nice weather that we're now receiving from the spring right recipients of the spring my name is Robert salivar um executive director here of our district for ad Services um really just on behalf of our Board of Trustees um and and our District staff here we appreciate you all taking the time to join us for our fifth and final lcap um session as we you know finish the process and and uh and get going with um preparing for next year I want to bring up our to provide our our official welcome our superintendent uh Mr Michael B matsuda thanks Robert so I think uh as Robert said the fifth time you guys deserve the perseverance award coming here caring it doesn't mean that everybody who's not here doesn't care you know as you know people are busy they're working I know there's multiple things going on tonight but for five times to come here parents students and teachers and classified staff to spend your evenings and really rolling up your sleeves and representing knowing that you represent you know all of our students and families lowincome and uh the E populations those populations that are marginalized f foster kids you know people don't think about the foster kids you know but we we have probably a few hundred of them in our district and uh and you think about each of their stories um and I know that you you have you come here because you know it's not just about you or your kid but it's about all those kids who are marginalized out there that's what the lcap process was conceived to do and so we appreciate your time and uh your energy and your commitment to uh to our students our 27,000 students thank you so much thank you Mr matuda and before we get started I want to make sure we acknowledge board president uh trustee Randall Trover in the back if you just wave hi thank you trust TR for taking the time to be here we appreciate you and um and just some housekeeping quick some quick uh just to check some items off the box to make sure that we if the restrooms are uh if you head towards the back and hang a right down the hall then you hang a left and it's down that Hall um do we we also have our trans interpretation Services is that the correct word interpretation yes okay so if you need interpretation in Spanish Korean or Vietnamese please head to the back table and our our wonderful ladies in the back are going to help with the the devices that you need for that um okay and for those of you that do have those devices they they're working we're good thumbs up on that okay awesome all right perfect okay so um before we get going here we always love to start at our sites at District Gatherings with um checking in with our our core our vision and our core values um just to give a little bit of a context to how these were developed um we have we've had most of our sites I think we we we need a couple more to go through their revisioning process but most of our sites have been through the REI revisioning process this work began years ago pre pandemic every year we would have a couple of sites go through it and it would be um an entire year but you would start with the one full day of bringing together all of your educational Partners community members parents staff students um District Personnel to that site and and really having ation and dialogue over what you want to see from your students who are going to be not only um having the experience at your site but also graduating from that site or or matriculating from Junior High to high school and really the reflection was around what skills do we want them um to come out of uh school with how do we want to prepare them for for college for Life After High School for careers and in gathering all of that data we had some some themes surface um from all of the the conversation some common themes that surfaced um from all the data across the district and we took that data um from all of the different schools that had been through the revisioning process and we were able to develop our our vision and Mission which is our vision is very simple to create a better world through unlimited you and then in our mission you see as a district in partnership with the Greater Community um we will graduate socially aware Civic minded students who are life ready by cultivating the soft and hard skills and hopefully you see all of this reflected in the work that we do the alap included um in our values in our core values um as as many of you especially our students and our staff are on our sites every day and for um everyone else parents Guardians family Community Partners when you're walking through our sites hopefully you see these values and our vision and Mission um as uh being very evident as you're walking through our sites here are core values so taking just a um maybe a few seconds to review them and and see which of these values is resonating with you and maybe we can choose one uh to ground Us in in uh the work that we're going to do this evening and and the meeting that we're about to Embark into and just um what comes to mind for me at least is when we think of the outc cap and really um the intention of the outc cap um I'm thinking of number four and moving the needle towards equity and Justice as we are being very intentional with how we spend our funds um uh to support our families and our students and in particular um those that the lcap calls out our low-income families and students our foster Youth and our English language Learners okay okay moving on um here's our social contract again um as you know one of the one one of the um uh professional learning opportunities that we provide to our staff across the district is that of capturing kids Hearts it's it's it's uh an opportunity that we've been providing for many many years and um it's probably if you ask staff members that have been through it it it's very um beneficial and it's those are practices that they're able to bring back and immediately and be begin to implement into their classrooms and on you know and in their spaces back at the sites and even here in our space as a district and one of those is developing a social contract um a a set of agreements in terms of when we prepare for whether it's a class uh a class uh whatever content area you're in as a student or whether it's a meeting um at the back at the site or here at the district um we ground ourselves in these in these agreements and in this contract um so ensuring that we give and accept Grace trusting the process uh focusing uh being focused and engaged in in what's going on um and as you can see the rest of them so please take a few seconds to to also review our social contract and maybe think of one that resonates with you to help ground you um um for for the rest of uh of this meeting or this uh Gathering okay how many of you guys are familiar let me see how many of us have family or friends that belong to a different District raise your hand if you do hey quite quite a few quite a few of us so so one of the requirements of um that the state sets upon us as districts um is when we go through the alcap process is at a minimum to consult you know with our educational Partners our families our staff or students and so often what we what we see from um you know from other leas is a survey that will be pushed out to the Greater Community um seeking input um on on you know different things that are going on with the district and then that is usually used to to produce the lcap I you know just in reflecting on on our very robust process which you know has been in in place for quite a few years we're very very um to to have this process where we invite our entire Community to come and be a part of this process when looking at the numbers over the past few years we've had over four 400 participants staff students um parents Guardians uh site and District Personnel Community Partners um engage in this in this process take the time um set aside the time to to come to uh these these gatherings five during the year all in the second semester during a very very busy time of the year um and so we just really want to show a lot of gratitude as Mr matsuda said for for you for for the commitment to this process to our process as we know um you know it's going above and beyond the call of of Duty and and we appreciate you taking uh ownership and and really um um being genuinely involved okay so we definitely want to acknowledge quite a few folks um that have been a big part of a lot of things from the logistical planning to being a part of uh the steering committee the um outc cap steering committee and and to everyone that's that's here in this space um so you know we always invite as a part of our searing committee we want to make sure that it's rep there's a representation from all of all of our unions and um you know um all of our different folks that that um are a part of this space as which we call our district so askme Ulta apga AA csca daac MMA PTA and oo one of our Community Partners um um all every year receive the invite and typically always have someone at the table meeting on a on a monthly basis in preparation for this process and providing input and guide helping guide to guide this process we also have um a student one to two students are always involved our ambassadors if our ambassadors can please stand up so we can recognize our ambassadors for he's they're all seniors obviously and we're learning now this is the time of the year where the excitement is kicking in they're about to graduate what's the countdown guys what are we down to how many days six days six days six days and we're hearing about all the great places that you know the the universities and that they've been accepted to I'm hearing Berkeley UCSD Cal State Fullerton and just it's very it's obviously exciting so think about think about how busy we all are right and how busy our seniors are and to devote all of this time to be a part of this process is commendable so again thank you guys we we truly appreciate you and a lot of gratitude and for you guys and and again good luck moving forward we're we're excited for you six days left right okay we also have our Ed Division if you can raise your hand if you are a part of Ed division please raise your hand up high and um thank you all for your support um our Ed division folks are a part of a lot of different things from the logistical planning piece to you know the committee the the um steering committee to facilitating our our um our focus groups and so thank you for for all of your uh efforts as well and your commitment um HR always supporting as well Information Technology it Eric and your team um thank you so much our student Support Services um for all always being supportive as well special youth services our superintendent's office John bista our Pio for the work that he does to capture this and make make it available to everyone else um and then if if you are a site staff member please stand up site staff admin teachers counselors please stand [Applause] up thank [Applause] you I I want you to think about you know we are with all of our classified and certificated we have well over close to 2,000 maybe more staff and and the folks that commit to this process again out of taking all that time out of your busy schedules that you already do have and committing to this is is again super grateful and appreciative to for you guys as well if you are a parent guardian of one of our students please stand up parent guard Guardian thank you to all of you as well um again we have 27,000 students so think about how many parents in gardens we have across the district and look at who's here in this space so again a lot of gratitude towards all of our parents and Gardens as well very appreciative um if you are a community partner do we have our Community Partners here today I know they've been a part of the process I'm not sure if they're here today okay I don't do we have any Community Partners here today Cal State Fullerton no I know oh oh we got Marissa there you go from OKO thank you Marissa who else Mara from OKO and I know we've also had um csuf and UCI and the city of Anaheim and I know we we they've been in uh Mo most at most of our Gatherings as well so indebted and grad and really lot of gratitude for them as well and then of of course if you're a student will you please stand [Applause] up thank you guys I mean again 27,000 students 27,000 students and you know we are again we just just are two role model and inspiration to us and you continue to inspire the work that we do Collective as a community so very appreciative and and uh a lot of gratitude to our students as well okay so I lost a clicker where did where did it go oh in my pocket thank you all right I didn't lose a clicker all right so what I'd like to do now is introduce um uh Dr Hernandez you all know Dr Hernandez she's the brains behind all of this so I'm GNA have her come up and let's give her a huge round of applause um Dr Hernandez one of her many responsibilities is the lcap process itself and the actual document which is how many pages a little over 98 not too many pages right of just um putting all of this data into it all the recommendations year after year the numbers and the all of the data that goes into it so a lot of work during this time for her as well as helping to um uh plan and organize this event um so again thank you to Dr Hernandez and I'm going to hand the mic over to her as she's going to take over from here thank you thank you so I also want to start off this afternoon with thanking all of you for staying the course like superintendent matsuda said and investing your time and input in this robust elcap process I'm always truly grateful to share this important space with you in the spirit of collaboration and continuous Improvement we always look to refine our process is it perfect no but with your input we believe that we can continue to modify it to meet the needs of our community so the elcap provides a structured opportunity for us to align our Resources with the priorities that matter most to our community as our superintendent stated at the launch of our elcap season this process is not just about budgeting it's about ensuring that our investments reflect our Collective values and aspirations for our students Futures and I believe that that's what we have accomplished during this process I would be remiss if I did not remind us however that while These funds offer a unique opportunity to enhance our educational programs they cannot be used to supplant services that are our fundamental District obligations this distinction ensures that our initiatives drive forward our mission our vision and our core values while addressing the assets needs and aspirations of all of our students but specifically with an emphasis on our lowincome our foster youth our English learner plural lingual students which the elap guides us to prioritize tonight we are happy to unveil with the input that you all provided through the focus group meetings and the lcap goal survey our new and revised lcap goals after that we will move into having our student Representatives who also committed and invested time into participating in the five focus groups um to come up and read the recommendations that were developed within those focus groups before um we do that I do want to remind us that the input process is about building consensus and it's not a vote the recommended actions help establish District priorities which are presented to our Board of Trustees and finally the recommended actions included in the lcap cannot and do not take the place of negotiations and our bargaining processes see if I can move so we're g to unveil the goals so I want to thank jna Vera our district librarian for helping us with these with this graphic so thank you so much um for sharing those skills with us so these are our auhsd lcap goals and I'm going to read them to you goal one through a whole child approach all students with specific attention to our district students who are lowincome Foster Youth and El plural lingual will be college career and life ready by successfully demonstrating 21st century skills youth voice and purpose and technical skills goal two through a community schools approach co-create and provide meaningful culturally and linguistically responsive educational opportunities for all parents and families to advocate for the assets and needs of all students with a specific attention to our district students who are lowincome Foster Youth and El plural lingual and goal three provide and nurture a safe positive and inclusive School culture that is responsive to the assets and needs of all students with specific attention to our districts students who are lowincome Foster Youth and eel plural lingual so thank you for your input in the goal survey we asked um do our current goals still meet and address our Mission Vision core values overwhelming overwhelmingly the responses were yes however with the themes that were generated there were some added language that was emphasized and we hope that it's reflected in these goals which our steering committee worked collaboratively to refine so that we can present them to you this afternoon in addition in collaboration with our lcap steering committee we worked in refining the focus group recommendations that each of our groups um submitted it's important to note um that the following revisions were made so important student groups again are lowincome Foster Youth and English learner plural lingual students were added in the recommendations that made reference to all students training and professional de learning excuse me training and professional development was changed to professional learning throughout the recommendations just to allow consistency in the language that we use throughout the district for recommendations that mentioned hiring of Staff the following was added as funding permits so that we can be honest and transparent with our abilities and potential limitations recommendation recommended Act for lowering class size provided by group one and four were Consolidated with group two's class size reduction modification of lcap action 1.10 and for group three's recommended action for a special education advisory committee the district identified the greater Anaheim Sela as our um as our advisory committee um our director of s s is committed to work closely and collaboratively with our families and our family and Community engagement office to ensure that the information disseminated in these meetings reaches the parents of students with disabilities as appropriate and while our district is able to select board members of CAC and allow them to be appointed any family of students with disability can participate and is welcome to attend these meetings with the greater Anaheim selfa and we hope to continue to work closely in collaboration with our parents and greater Anaheim SAA to ensure that this communication is provided to them and we continue to grow in this area uh as a community at this time it is my distinct pleasure to begin to call up our students who participated in our elcap process they will go over the state Pro priorities and then go ahead and read um the elcap recommendations that were developed from their specific groups so I'm going to ask our students to come up and join me those of you that are presenting um slides and we can start with focus group one I am going to ask our students to go ahead and share their name their grade and the school that they're joining us from good evening my name is Lauren real and I'm a junior at Anaheim high school so I was part of group one which was basic services our focuses were to review the rate of teacher Miss assignment the access to standards aligned materials and to review our facility if our facilities are in good repair so we came up with two recommendations our first being to increase the proficiency for students and staff in using technology for educational purposes and PR preparing students for life after graduation the district will research and purchase tools that all students have access to such as connectivity and devices as well as Implement proper professional learning for the tools to Max maximize their effectiveness our second recommendation was for student administrators faculty facilities and maintenance staff and community volunteers to to implement a comprehensive plan to upgrade and maintain school facilities this includes repairs Renovations and necessary improvements to ensure a safe and healthy learning environment this is Cru this which is crucial for the academic Su success and well-being for all students including lowincome Foster Youth and English Learners upgrading facilities demonstrates a commitment to equity and Ena students to thrive thank you [Applause] thank you if we can have our student representatives from group [Applause] two hello every hello everyone my name is James Castillo I am a senior that goes to catella high school I'm also the student ambassador of Cilla high school and I'm here to represent group two which is State Standards pupil achievement course access and other pupil outcomes so these include performance standards standardized test scores evidence of college career Readiness pupil enrollment in Broad study course of study uh pupil outcomes in the broad course of study as well and some of our recommendations are number one the district will continue its efforts to increase the number of school counselors as funding permits to support academic development to ensure all students including lowincome Foster Youth and E plural langual students are aware of and meet the a through G requirements learn about possible postgraduation education receive personalized academic guidance and support to ensure that all students are College and Career ready number two the pupil Serv uh the plural lingual uh services department will provide uh districtwide El plural lingual professional learning support for all uh teachers not just ELD teachers and um for lingual uh instructional AIDS the strategies will benefit all students as well based on available funds and site needs more Bas will be hired to provide the necessary support of our plural lingual newcomer students number three this one's a modification to action plan 1.10 the district will continue its efforts to reduce class sizes uh rain teachers and offer professional learning that increases student engagement and improves the teachers ability to address the assets and needs of all students with specific attention to our district students who are lowincome Foster Youth and El students as funding permits thank you very much and now representative from group three good afternoon everyone my name is Madison Romero I am proudly Anaheim high school student ambassador for the 2023 2024 school year um and I'm a senior but you guys already knew that so let me get started so uh I'm representing group three parental involvement efforts to seek parental input in decision-making promotion of parent participation so our three recommendations were the district will appoint parent representatives to the greater Anaheim special education local plan area G LPA Community advisory committee and dis disseminate information gathered in those meetings to all parents of students with disabilities as appropriate hire faces assigned to represent special education parents at all schools as funding permits the second one is the district will revamp parent leadership academy which will include placement of a parent of parents on committees professional learning for parents parent training to recruit and engage parents to present to the to the school Community the third one is the district and school sites will work collaboratively to ensure the availability of interpreters in multiple languages to to enhance on-site family and Community engagement IEPs and other parent communication thank you and finally group [Applause] four hi everybody my name is Carlos Ramirez I am a 10th grader at anahim high school good evening everybody it's nice to see you guys here uh my name is G Mo Castro I a current sophomore at anim High School go gay and um today I wanted to announce our uh group four uh project it was um I am here representing group four on behalf of us uh our group focused on pup engagement and school climate and looked over the areas of attendance rates Dropout rates graduation rates chronic AB absenteeism suspension rates and the sense of safety and connectiveness I will be discussing group Four's lcap recommendations so we have had two our first one is teachers and staff teachers and School site staff will attend professional learning yearly provided by the district focused on social emotional mental health lowincome Foster youth e plural lingual student groups to ensure lesson design and classroom environments are culturally culturally engaging and relevant for students and our second recommendation is the district will continue its efforts as funding permits to allocate Staffing social workers counselors faces Community School coordinators for every site specifically to support Foster Youth and lowincome mcken vento students to provide transportation mentoring program supplies Mental Health Services and care coordination with student agencies thank [Applause] you thank you um again one more time if we can just give our students a round of applause so not only did they have the courage to come up here and read these recommendations out to um close to 200 300 people but they committed um and invested their time and energy in this process and so we are happy to have them as part of this decision-making process so thank you to our students so now this is a process that um we've had for several years and again this is just a consensus making mechanism so many of you should have been provided with a unique individualized um code I don't believe this year we used a five-digit word but you may have received a numeric code it's Unique to you so we do ask you that at this time you take the time to scan the QR code or type in that bitly and you will be able to select your top three recommendations these will be UND duplicated recommendations that you will be able to select and then we will give you some time to do that I don't know how to select that timer we do have them in the front where you checked in and you'll be able to um go ahead and get it there on s I need does anyone is anyone missing an individualized code no it's better than last year but is still should table okay thank you everyone so we are G to continue with our slides for this evening if I can have everyone's attention so while they're calculating the tallies which we'll be able to show you I do want to um make use of this time and we are going to start um with two uh presentations one will be from our one of our parents and parent leaders and then we will culminate with one of our student soapbox speech finalists so right now I am proud to invite one of our parent leaders she is a parent of a of students at Dale Junior High School and Gilbert High School Mrs SRA casares we can give her an this is Mrs Gades is also a parent uh leader with oo and just so you know oo um is a community organization that partnered with us to ensure that our parents have a space to be able to engage in dialogue and a greater in-depth understanding of this process so they didn't only commit to five days they committed to 10 days of L capping so kudos to our [Applause] parents talk about staying the course so we asked Miss Sandra casades to tell us about her El capping experience and why she believes it has been of value so with no further Ado Miss gares thank you good good evening everybody um first of all thank you guys for the opportunity to be here um elcap is something that is it's humongous and it's hard to understand and uh you guys are allowing us as parents to be part of it and letting us be and help that change for our students uh to help their schools uh we are that voice um of other parents that cannot be here and elop allows us to do that um I'm so glad that you guys uh came in collab collaboration with OKO because OKO helped us also debrief and understand a little bit more of lcap elcap has a lot of information we are I do have to give one feedback and it's like at times it felt rushed it felt like we were rushed we were introduced in paperwork and it's something new to us that we don't understand and we had really good people on tables that were able to kind of and help us understand we're getting it and time up so I think that maybe for next year or the future uh if we can get paperwork ahead of time for the parents so we can come to the table with questions and at least we can incorporate a little bit faster it will be um greatly appreciated but other than that I am grateful and thankful alap has taught me a lot of to see the needs of other schools not just my students but all the other schools and to be able to be that person that I can tell other parents hey we have this program there's this resources and this is how we can help so thank you for opening the door for us and I appreciate it once again thank you Mrs casades thank you to our parents and families um that state the course with us this this whole time um and thank you to OKO for partnering with us and providing that leadership we did have a conversation with our steering committee and we have committed to start El capping earlier and not waiting until the spring so we want to make L capping a year round thing so we will be seeing more of each other to ensure that it the process does not feel rushed like like I said earlier it is a process of continuous Improvement and we look to continue to grow in the process um with all of you you so thank you again Mrs Gadis now I would like to bring up uh one of our Kennedy High School students she was a finalist in our auhsd soapbox speeches it is always our goal in purpose to elevate student voice which is why we think it's so profound and important to have our students participate and share with us in our greater community so Sophia fun she's a student at Kennedy high school she's currently an 11th grader and she was one of our third place finalists in our ahsd Soap Box we are so happy that she is joining us today and mom is here with us so thank you and welcome and I will now hand it over to Sophia Fang hi hi U my name is Sophia I'm a junior Kennedy school I'll be presenting my speech to the problem with political polarization which I think is an issue that really applies to every community so I'm grateful for the opportunity to speak about it tonight um when you hear that someone is a democrat or a republican you probably form an automatic opinion of them either you'll get along or you won't and when it comes to politics you're not alone a lot of us are starting to adopt this black and white view political polarization is the increasing div Divergence in political attitudes away from the center and towards ideological extremes it's reflected in the increasing inability of conservatives and liberals to compromise the increasing unwillingness to even interact with members of the opposing party we're becoming less able to communicate to respect each other and this affects not only our politics but our communities and individual relationships as well political polarization has been on the rise for decades political violence is at a 25-year High the more time goes on the more divided we get and with elections coming up it's a bigger concern than ever a recent National survey found that 25% of Americans say that they may need to resort to political violence in the upcoming election in order to save the country and that they believe the Democracy of our country is at risk this may be true but it isn't because of any one particular party it's the increasing extremism of both sides that's truly threatening our democracy the issue is that we each see the opposing party as being so fundamentally different from ourselves when that's really not the case when asked about core values including fairness compassion and responsibility nine and 10 Democrats and Republicans agree that they are extremely important and yet only about onethird of either group said they believed the same would be true of the opposing party not only are we disagreeing we're seeing each other as cruel ignorant devoid of the fundamental values that in fact most of us share it's not that we don't have our differences but we need to be able to overcome them so we can work on addressing the issues that affect all of us the economy the environment healthare these issues are often labeled as liberal issues or conservative issues but the truth is that they don't affect any one party all of these issues affect everybody red or blue we need to be able to work together to fight these problems rather than just fighting each other this may seem like an insurmountable problem but the solution is actually quite simple and it starts with you your task is this next time you talk to someone you disagree with don't dismiss them listen to them really hear what they have to say maybe ask questions to gain insight into their perspective you may not have your mind changed but even if you don't you'll walk away more open-minded having seen them for who they are not just a democrat or a republican but someone you can get along with and respect despite that maybe a neighbor or a sibling or a friend someone that you can still communicate with despite differing opinions if everybody in the world could do this our communities would become much less divided and we'd be able to work together towards living up to the high ideals that our nation was founded on thank [Applause] you so amazing Sophia thank you again for sharing your soapbox speech I think there's many lessons to be learned with what you said tonight and we truly feel that the elcap process is a unifying process so we hope that you feel that um as you joined us in these five sessions so once again big Applause to you Sophia and thank you so I believe we do have our um results and I will hand it over to to uh Mr salivar and he will walk us through the results and then close us out for this evening thank you again Dr hernand is we have uh so these are live results um keep in mind that we had um 400 participants give or take a few join us over the last um five sessions and so we're still going to give those folks that weren't able to be here tonight a chance to provide input on their top recommendations so something we'll be going out um to those folks and and uh we're hoping in the in the coming weeks uh to have those uh those recommendations as well but as we as it stands now where's uh where's Mr coup where's Charles oh there he is okay do you remember what were the results how mean how many how many folks um think we had we're at about 150 okay so 150 of you so it's about what's in the room right provided input the top three so far it's focus group two recommendation number three focus group four recommendation number two and focus group four recommendation number one so let's take a look at what those are 146 responses is what was M Mr Cruz telling me so focus group four recommendation one teachers and schools side staff will attend professional learning yearly provided by the district Focus on social emotional mental health low income Foster youth El plural lingual student groups to ensure lesson design and classroom environments are culturally engaging and relevant for students I want you to think about our community school work that we've been doing across the district and how beautifully that aligns with those efforts focus group number four recommendation number two the district will continue its efforts as funding permits to allocate Staffing social workers counselors faces Community School coordinators for every site specifically to support Foster Youth and lowincome Ain evental students to provide transportation mentoring programs supplies Mental Health Services and care coordination with outside agencies and focus group two recommendation number three modif it's a modification to action 1.10 the district will continue its efforts to reduce class size retain teachers and offer professional learning that increases student engagement and improves the teacher's ability to address the assets and needs of all students with specific attention to our District's students who are low-income Foster Youth and E plal students as funding permits all right okay so again 146 of you have uh provided your recommendations we will send out to those that weren't able to be here today um to give them an opportunity as well and then add um the date that's I believe our next slide correct we will then um next steps for um for this process is we will be presenting to the board at the June 6 board meeting so you can join us okay we'll have our final Rec results at that point and with the top three recommendations um and then adopted by the board at the June 13th board meeting now if you're not able to join us feel free to um log in as as again uh Mr J about EA will be able to provide that opportunity for you to see it virtually as well okay so those are our next steps and to end going back to what Sophia commented on you know we heard a lot about bringing folks together um democracy we heard about compassion and kindness um and and when we think of those things what I what I'm sure many of us think of is the word love right the love love is seen in many different forms um and one of the forms that you see Love is in the service that we give to our community um by showing up to spaces like this um by committing to um the time uh that this takes to be able to be present for five different sessions uh being at your site supporting our students supporting our families family supporting our districts our school sites and there's um from khil gibron a uh a saying that has stuck to at least for me has always resonated with me where work is love made visible so we appreciate all of the work all of the efforts and support that you provide to our district and as we continue to work on coming together um for the you know for the benefit of our students and families just know that that is the true essence of love so thank you again and uh enjoy the rest of your evening we appreciate you all one last thing sorry really quick as you're leaving as you're leaving the ladies that have the black sweaters on um there are support staff here at the district and have been working not only for this event but for all of the other District events that we have had in planning Logistics and you know getting the folks that are out there uh the taco cart that was sponsored by our foundation and making sure that they're showing up and and just doing everything and sending out the messages of reminders and just coordinating everything so please as you leave um give them a nice huge and huge thank you and and happy Mother's Day to all of the moms that are here um and to and to all of us uh that have our moms all right have a great week have a great rest evening everyone [Applause]

e e e when you're doing you good evening everybody thank you for being patient as you as you came in uh we have a very very packed house tonight which is great to see um thank you for taking your time out of your evening to celebrate the class of of uh 2024 U seal of biliteracy recipients um we have students actually receiving the Seal of by literacy in three languages tonight we have Spanish French and Chinese we're celebrating these students as they graduate um I as a former principal at rosale I've seen a lot of former parents walking through and former kids although they're a little bit hard to recognize uh these days from elementary school um and the you parents in the audience and family members you know how hard these kids have worked um they are here because of how hard they worked and the support that you've given them over the years so thank you parents and family members we're here to celebrate you to as well tonight [Applause] the Sealab by literacy was started by the state of California a number of years ago in order to encourage the study of other languages of languages other than English um in the state of California obviously California is a very very diverse State um we have a large number of languages spoken in the state the state recognizes the value of having biliterate students um businesses and colleges do as well I could read you you all the stats I could bore you with stats on how much businesses like to hire biliterate uh folks um into their organizations and how colleges welcome uh biliterate students into their onto their campuses so this is a huge achievement for these students um and we're here to celebrate them tonight we're going to start off uh with a Ballet Folklorico performance from the chico High Ballet Folklorico group [Music] what a point to [Music] every fore speee [Music] there [Music] foreign [Applause] spee fore for [Music] [Applause] thank you Chico High Ballet Folklorico um at this time um I would like to ask the chico High teachers to meet me up here on stage through the hallway and I would like the chico high students to move to the hallway we'll be honoring Chico High first [Applause] w e right right here all right as we get organized up here and the students uh are meeting us backstage I just wanted to take a moment to thank the teachers um we have a number of world language teachers here tonight from both high schools who worked very hard with these students um getting them excited about uh learning a language and guiding them through high school but I also wanted to acknowledge the world language teachers at the uh junor high level and the immersion teachers um at Rosedale over the years who have worked so hard to get these students um by [Applause] literate joining us tonight to hand out medallions um we have J marant assistant superintendent of educational services for Chico Unified and we have Pedro Caldera [Music] [Applause] a lots of folks here Noam former PR former principal at Chico Junior High um and the new uh director of secondary education and Chico Unified this year with that I'm going to turn it over to the kids and the teachers Lindsay [Music] [Applause] Becker Elena [Applause] Enos nasre rendies [Applause] Victoria [Applause] Gonzalez Emy Ramirez [Applause] Garcia Ren [Applause] Stewart Kaa schwarzy [Applause] bronin [Applause] Greer ector Palos Hernandez Franchesca [Applause] Cortez Finn Roberts [Applause] Evan [Applause] Cole Vanessa V [Music] Snider John [Music] Frank Elliot [Applause] Bailey John methvin Terry [Applause] Mason [Applause] Winson Julian Randolph Matthew McConnell Ella [Applause] cook sopia [Applause] vanucci Josephine Bishop Diego [Applause] vior Matthew Dyer haly Andress sedik [Applause] panunto Kyle Hogan Austin [Applause] Adams Zeke [Applause] white Adele pey Sophia [Applause] [Music] Zuniga annaya Howard Hima Moreno narez Jan Fardo Martinez [Applause] Amy [Applause] galeron Emily galeron Liz [Applause] [Music] Chavez Kenya guen Claire Anderson [Applause] Claire Edwards Sarah commant Julia [Applause] robes dianat Guzman Stella shern [Applause] Sophia vior Gabby [Applause] Miller Josie [Applause] Lighty Tilly [Applause] Stadler KY Capen Mecha Kayla Lynch Erica Matson Felton [Applause] price Isabella nyman [Applause] Ella price Nathan [Music] [Applause] apalit kesa [Applause] Wilkerson Gemma [Applause] house Sebastian Moreno Mason [Applause] Bronco Brody [Applause] Cherry Dylan [Applause] Perry melena trento [Applause] rayan [Applause] lner Grace [Applause] Williams Sylvia [Applause] zusa Carson [Applause] parent saurin grandland [Applause] Betsy wera Amar Marga [Applause] gimenez ingred Velasquez Rodriguez Jasmine Dominguez Flores Sophia Alfaro [Applause] Sanchez Miriam [Applause] yazin Francisco Hernandez figeroa Isabella urado [Applause] Mia [Applause] Shapiro August [Applause] Moore Andy Lawrence Luca Campos Briana Garcia [Applause] Anthony jacoboni [Music] Landon [Applause] Gary Gavin [Applause] newerk EMT Owen [Applause] all right it's quite a group up here um congratulations to our 2024 Chico High CEO by literacy recipients [Applause] KS Out of The Shadow yeah all right we have a lot of folks taking pictures let's hang up here just for another couple minutes uh boys in the back are in the shadows come on out into the light so everybody can see you all right so Chico high students um when I'm done in one second I'm going to ask you to walk down the stairs and go back to your seats um at the same time um actually why don't we wait until Chico High clears out and then we'll ask PV students to enter the hallway to get ready so Chico High go ahead and take a [Applause] seat also wanted to remind everybody that following the uh uh celebration today we will have Refreshments provided by the PV High culinary program and the last year the cookies were amazing so so please stay um even if you're Chico High uh if your Chico High family please stay for the PV part and more Ballet Folklorico followed by refreshments think okay PV students go ahead and stand up we're going to move you out into the hallway do it can you guys do that thank you we'll see what we can do you all right can I ask one of our students sit by the doors to the hallway to shut those real quick please thank you all right I would like to introduce the Pleasant Valley High School World Language team up here on [Applause] stage and I would like to introduce the 2024 CA biter biliteracy recipients from Pleasant Valley High [Applause] School Caitlyn [Applause] vicory Tatum PTO Taylor Hughes Grace pharaoh cila miramontes Ryland Harris Jean Maris bungai Elena [Applause] TI Abigail oonu [Applause] Natalie Potter Giovanni Ramirez Jack [Applause] Hufford oel mccon [Music] David [Applause] hamar Ali [Applause] dine Michaela [Applause] Sidler Ava [Applause] Divine Alan North Abby [Applause] Wing Avery [Applause] snow Joselyn ernandez [Music] [Applause] Vasquez Arthur tarason James [Applause] vandra Mason roach Oliver [Applause] carmac Rowan [Applause] Daly Gabi Ramirez [Applause] Macy [Applause] Brown analisia [Applause] Ado Kendall thaw meline [Applause] Aon van Chambers [Applause] Josh [Applause] Peterson Keegan [Applause] McGregor Cameron [Applause] busy Nick [Applause] Anderson Jacob Ortega [Applause] Lance [Applause] cikb Cavin muff T [Applause] Wright Camille [Music] [Applause] Jardine Ava Smith [Music] Morgan [Music] [Applause] Pitman Levi [Applause] fori Ashley [Music] Eaton dreu Chopra [Applause] Abel ble Nico coio Kanani wera Ali [Applause] Peters aaga [Applause] OAS McKenzie [Applause] you Sarah [Music] Imran Ava tow Elena [Applause] trong Alexandra [Applause] barau vvm [Applause] Sera Samantha olives [Applause] foglio Lio Aken Rihanna morres [Music] [Applause] all right let's take a a minute or two for the for pictures congratulations to our CA by literacy recipients [Applause] all right PV students um you can exit off the stage down those stairs over there and please take a seat again [Applause] [Music] you e all right thank you and we are going to continue our celebration tonight with another performance from the chico High School Ballet Folklorico group [Applause] [Music] [Applause] [Music] [Applause] [Music] w [Music] [Applause] [Music] spee speech speech speee spee [Music] n [Music] [Applause] [Music] hey hey e [Music] [Applause] [Music] [Applause] [Music] w [Applause] [Music] [Applause] thank you Chico High ballet fol gloro that was wonderful and um we're at the very end of our ceremony and I just wanted to say um congratulations to our recipients and best wishes to you wherever you're off to next year and whatever you're doing um congratulations to our families and um please enjoy the season of graduation and parties and ceremonies like this um you'll have a lot of fun um like I said earlier we do have some refreshments provided by the PB High School culinary um students so please stay around and join us um regarding Logistics um around your certificates and actual seals um certificates can be picked up outside in the lobby um there will be a long line um you're going to go to the same table that you went to to fill out your card uh if you if you don't make it you can pick it up tomorrow at school but we highly encourage you to get them tonight um the seals themselves will be a fix to diplomas for your graduation and that's the the official uh Award of the California state seala by literacy so let's have another round of applause for our CA by literacy [Applause] recipients you know what um my boss behind me very politely noted that we still have more Awards to give out so my apologies so hopefully it won't let me have it in private in private later um so we do have some outstanding student award so I'm going to um bring out the I believe Chico highas first for outstanding World language students is this the microphone yeah okay okay B my name is um Madame Pepe and I teach French CH Chico high school and um as always it's always so difficult to choose just one student um and this class in particular they started online um uh in Co and um and then came to the classroom and um and so they have come so far and it's a a small group of dedicated students and um so I always this is actually I don't actually like having to choose just one because I feel like they're all wonderful students and I because I'm the only French teacher I get to know them over the course of four years and they're just all all of them are just amazing students um however um here I am and uh this year's outstanding World Language student uh for French goes to Gabrielle Miller [Applause] for uh for her consistent hard work and dedication to her French studies over the course of these last four years [Applause] great hey there good evening I am mestra how and I teach Spanish 4 and Spanish 3 at Choi um our outstanding World Language student of the year for Spanish 4 goes to Matthew Yang who couldn't be here tonight but yay yeah I did want to just say a few words even though he's not here his enthusiasm and his dedication to becoming proficient in his second non-native language um is um inspiring and impressive and he always does bring such uh joyful bright energy to the classroom and for that I want to thank him so [Applause] Matthew and um I'm here with my amazing Department graas I don't know if we introduced ourselves but Madame pep Mr marinesco seora Salas uh junior Rosa and then Bianca Mor couldn't be here tonight but the outstanding World Language student um speakers and she's not even out here because she was a dancer [Applause] n so I don't know where she is gracias [Applause] and the PV staff is going to come out now to hand out the outstanding student awards for PV bu noes my name is Marcel greguar I teach Spanish here at pleas Valley High School I'd like to introduce um our world language Department um this is takes all of us together um to help these kids achieve their goals so I'm really proud to introduce Gretchen nans [Applause] marim [Applause] [Music] arano Janet Topete [Applause] Tarico noes I have given I have been given the privilege to present the outstanding language student award on behalf of the PB World Language Department to a dedicated young man Lance [Applause] cikb thanks for making your way up to the Grand stage Lance from the first time you stepped into our classes you immediately grasped onto the language and began using it every class period your ability to acquire and assist your peers was impressive while you are extremely proficient in the language you also bring a sense of enthusiasm and a lot of fun to the class your positive presence elevates all of our class discussions and you find joy in communicating in Spanish with your classmates your you don't hesitate to use your Spanish skills to communicate in our school community and we are certain that you don't shy away from opportunities in our local community the essence of our program is to produce proficient and caring students and we and we feel strongly that you represent what we work towards Lance we wish you the best in your future and hope that you will use the Spanish language in your life to help and assist those in your community f [Applause] I also have the honor to talk about the exceptional achievements of two young women who have embraced the learning of Spanish language with passion and dedication the Pleasant Valley World Language Department would like to present the award for outstanding language student to Ali divine [Applause] and also to Ava [Applause] dine yes Ally and AA are sisters yet they embody the essence of language learning in two beautifully and distinct ways Ava you have such a commitment to using language as a way to connect to the ideas of identity family and culture your ability to communicate on in-depth topics in Spanish is truly impressive your boundless curiosity and Relentless pursuit of proficiency Inspire us all the time yes me included you are not content to just sit and absorb what of being taught rather you venture to put the language to use and learn new ways to communicate better you push beyond your comfort zone and strive for greatness it has been such a joy to watch and be a small part of your language Journey all right Ally your inquisitive mind has allowed you to find ways to use language skills to serve others you have a spirit that is driven by a desire desire to make a difference you recently demonstrated this when you traveled to Guatemala on a service trip to build and beautify schools for young children your quiet determination speaks volumes you remind us that the true power of language lies in its ability to connect uplift and Empower others I cannot wait to see where your love for the language takes you next [Applause] as you both as you both continue on your respective Journeys may you strive to find ways to share your love for the language EV we are so proud of the both of you [Applause] look at that one [Applause] all right congratulations to our outstanding students and all of our CA by literacy recipients um this concludes our program tonight thank you so much for joining us students remember the directions for the uh certificates and seal thank you everybody have a great night [Applause] spe e

to get on the bus between 6:30 a.m. to 7:00 a.m. and they arrive home approximately 5: to 6:00 p.m. or those involved in sports get home at like 6:30 to 8:00 p.m.

half million in that budget balance but that's just because it's being held in reserve to being paid for the in the next fiscal year in the fall so this is um the mainten and operations fund this is where you see that four roughly $4.4 million adjustment upwards again that 4 and a.

I did type it up between 12 and 2 yeah thank you all right um did we get a second yeah all those in favor I I thank you thanks action thank you okay next item is j6 Dr streer president Lopez governing board members members of the audience in 2012 the Mirana schools 2340 foundation in Arizona nonprofit tax exempt Corporation was formed to provide additional resources and supplement education and en en richment programs for the students and staff of the Miran Unified School District the 2340 Foundation board of directors is comprised of one class one director which is myself the ND superintendent it's three to five class two directors who are appointed by the governing board of musd and class three directors who are elected by the class one and class two directors of that Corporation the bylaws of the 2340 Foundation state that not less than two class last two directors shall be a member of the governing board of musd currently Dr Marbel Lopez and Mr Tom Carlson are serving as class two directors the Morana schools 2340 foundation's board of directors is respectfully requesting that Dr Lopez be reappointed for a one-year term and that Mr Carlson be reappointed for a threeyear term I move the the governing board reappoint Dr marabel Lopez for a one-year term and Mr Tom Carlson for a three-year term second what's what's the foundation all about I I I session I move that the governing board conduct an executive session pursuant to AR RS 38- 43103 A5 for the purpose of Consulting with and or instructing the board's Representatives regarding negotiations second I'd like to thank everyone for coming tonight and wish you guys a Happy rest of the year next couple of weeks and thank you for everything you do so thank you e e e okay we're we are live when they get back to their seats thank you you're welcome a lot of smil okay you ready okay we are back from our executive session so we're now moving to item K is there any board member request no no so we'll move to item L future meetings I don't have it front of me but we know when the future meetings are so can I have a motion to adjourn I make a motion that the governing board adjourn second all those in favor

I thought it was 8:01 I'm just saying very precise um all right I'll make a motion to approve the April 11th 2024 minutes with the change that Trisha proposed SEC is there a second second that and a roll call vote I Catherine Jers I and Trisha Kendall ey so those are approved are there any reports that anyone feels that are uh critical this evening anything we need to know um on the MBTA communities act I have a memo and I know we're not going to get to it tonight and I there was stuff emails so I just printed a bunch of copies and I can send well I can send it to Peter to send but it's um just a work plan to be cognizant of of the timing like there's basically six let's say we're all busy on this now so there's like six months till the next town meeting and when you count like the um the hearing time the warrant time um so I want to just make sure we keep that on our radar screen and how that's going to work um and I think it's really important to make sure the public knows about our work plan um I I think I think it's on us to make sure that we're extra communicative to the public to not turn into a situation we aren't happy with in November and I think that could happen just based on what other communities are happening so all of that are anyway that's yeah great we'll um obviously take a look at that we've already kind of talked we haven't gotten together since last was town meeting just last week just been too exhausted um but we have already talked about what those initial discussions within our within our group what are the what are the things we want to start digging into because we're not we're not planning just to sit around waiting to see how things happen we're planning to work and then see how things unfold that starts to influence that work that's our that's our plan right that but I think that needs to be communicated as the work Works ongoing yeah that's fine we can make reports just like we make reports here every you know basically that's why that's why I added that to the agenda to be a regular update item that's why I added it so to be that to be like like I said a regular to be a regular update on this as as we move forward so I do like the the outline of the potential tasks on the bottom and I think it'll be helpful for the working group to review this and maybe in the next update to give us sort of the plan that the working group has like does this outline make sense to the working group like at some point we do need to get the select board um into the process Etc yeah I mean just start a forum process yeah I mean um obviously first glance these are these are the things we talked about before and these are the things we've done in our in our process and we talked about doing more forums and we've talked about you know running through the numbers and you know and those kind of things so it's it's nice to have it in writing so that everyone can um kind of remember those things um they are always uh on the Forefront of our agenda so uh but that's a good thing to refer to so thank you I will um apologize I didn't know people were remotes and I also just didn't want to flood Peter and Alvaro with more stuff today and I just finished this today so I will send it to Peter to send out time flies by is all I'm going to say so six months is not a lot at time I know I'm still trying to recover from last week and we have to start up again so that's how it goes all right so anything else from the various nope grps okay um I don't think I have anything either any essential updates or anything no I don't have any you know essential updates uh State subdivision we had a meeting today with the with the with the contractor hopefully we're going to get that project back on track which would be good that I'm kind of we're we're trying to push um to make everything right uh 100 chest stre uh TX going up um windows are going in I was on the site less than a week ago um maybe actually two weeks ago at this point uh they um they starting to order materials I'm going to go up on site um the all the materials were ordered with the um architect's approval you know going back and looking at the approved colors and the schemes and and all that stuff and so uh I'll be up on site you know more routine up there um and then that's really all I have Starbucks seems to be plugging along I was out there the other day um and I know the uh c c the cultural Council plugging plugging in another electrical thing are they plugging along plug sorry stop an you got me yeah they're they're they're moving I think you know coming from Starbucks we're going to probably see a late June early July opening at this point uh but there is still um they're still doing some inside work build out and then I know they have to um obviously hire staff train staff and so that's why I'm hopefully saying you know early early July at this point so other than that um that's all I have all right then um I guess I won't make a motion that we adjourn the meeting at 10:50 p.m.

and it is all brought Bradway show tunes which is a concert after my own heart um as well as many of the singers in our audience so we will look forward to seeing you um in two weeks and then the last message of the evening I hope you enjoyed the show have a good night [Applause] everybody e e

at Mount Pleasant High School at 1750 South White Road Theater the event will begin um at I mean the doors open at 6 but the event actually begins at 6:30 and they will feature the Alam Rock jazz band and the special guest is full spectrum Jazz big band so if you're able to attend uh I'm asking you to send the foundation uh donation to help the program and the program um what they're raising money for is for instruments and for repairs and so if we can support uh our alrock students in any way that would be great and I'll see you there thank you thank you trusty Chavis anyone else trusty P okay I'll start off uh yes it was a great bir day at Russo mckinty I thank principal Coley and her teachers for putting on such a wonderful wonderful event uh great to see you know all the kitty projects and yes the the the weather lady's name is VI Garcia I see her sometimes in the morning if she's on uh today on the bay right uh you know we we had we had fun you know uh we we sat in the was it the therapeutic garden and the tree stumps uh and you know the the was it the first of its kind Outdoor Classroom in the district so um you know uh the environmental science and outdoor education program at Russo mney has grown by Leaps and Bounds since we kicked it off last last school year uh after that there uh you know represented us at uh uh the 49th anniversary black April Memorial event at the 70 West heading you know so I thank my colleagues for uh uh P you know passing our our black April month Memorial resolution uh congratulations to Jordan West and you know thank you miss tolton it was you know uh again uh I've always said Alan Brock is always more than the Su of its parts so it's uh I'm always glad to highlight uh student achievement as well as the role of African-Americans as well as all our uh all our ethnic groups in in this rich and diverse Community um let's see here uh for Copita thank you so much to Emily mcchristian jesuso principales Gwendoline and Cortez for a uh you know H always a pleasure to be out there at Copa right our you know all our kids are winners out there Comet stadium and I know uh you know uh no matter where they finish uh in the tournament you know uh it's always great to to see our kids do their best and always great to see our parents come out and support our kids and our schools we wouldn't be here without you and a special congratulation to atalante Academy for uh Elementary Copa Champions the girls for the district title and and uh Okala rest the the boys title back from Joseph George last year uh you know uh I want to congratulate Andrea quor for being National bus driver of the year what uh you know uh that's a huge you know the national War we're so very proud of you and what is it there's I think there's the bus driver song Hail to the bus Hail to the bus driver I learned that from an episode of The Simpsons but anyone anyone knows the full full length of that please let me know uh and last but not least although you know although I didn't have the opportunity to go to sinku de Mayo I fit in one last engagement with the uh uh Allen Rock Counseling Center lunching fundraiser with uh Dr Dr alazon and they provide uh so so many services our kids are a a wonderful partner in in our schools and in the success of our students and uh I had fun uh you know and always proud to do my part to pitch in and donate and help their efforts to make sure that we continue to get those services and uh on one final note yes TR trusty shanz I guess I'll be joining you at the uh the Jazz fundraiser on the 1st of June I always look forward to that our was it our uh Marquee visual I mean our Marquee performing arts program congratulations on their 50th Anniversary so you know lots and lots of great things happening in this school district and I hope to be find some way to keep making sure that lots more great things happen thank you trusty f all right seeing no other I'll go ahead and uh close up with mine um definitely a busy month um during this month I got to uh be at our the power of democracy at the Santa Clara County Office of Education proud board president to see students and again uh Veronica ton they're um supporting and you know guiding and making a way for our students to have a platform to share their you know music um and also uh Miss Wyatt was there so supporting a student also who helped lead the uh pledge of allegiance to open up the event um you know a room full of elected officials and you know just different administrators and um other students so it it just felt really good to be there and to see our students uh doing that um at the Santa clar County Office of Education and then um as our my colleagues mentioned got to celebrate Earth Day and I was very excited to be able to cut the red ribbon for the therapeutic Garden um you know things that as an indigenous you know Brown woman in our in our community it's like yeah this is something that you know I grew up with my grandmothers you know taught me and it's like to see it come to our schools you know and our children experiencing this at school uh to be able to you know uh connect with Mother Earth and U herbs that help you naturally you know calm down um and you know deal with anxieties sometimes that come up it's just it it was H definitely a dream come true for me um that we're bringing it you know back to school back to the place where you learned um so that was beautiful um and just to see the foundation of our outdoor uh classroom um out at Russo mcy amazing um you know where students are going to get to you know take their classroom and and learn Out outdoors um connecting with nature uh also got to go to gracias salava um got to see uh trusty Flor Shelton out there connecting with our community um and seeing some of our alumni you know speak and be keynote speakers and be so powerful again it just makes me so proud of Alan rock and all the work that you all we all do here together um you and uh also um during that same weekend um got to see several of our very own students on stage um with uh th Vision who put on breaking through in Mariposa and uh you know I am a proud mom you know my daughter was a part of it um but also just to see students um from adante who got to um act in um not only English but also Spanish and that we support that uh language right um and that they're able to present um and be actors in our community um just beautiful uh to support that um uh that medicine uh because you know as a mother of an artist you know you know she my daughter was telling me last week mom you know my ethnic studies teacher told us to draw my favorite place and she Drew you know the stage um and it really saves lives you know and so thank you thank you all um for what you do and you know just blessed to have Partners like that trision who also create spaces like that for our students um and goita you know can't mention enough I know um we've mentioned it here uh proud to have been there to hand trophies um and also you know uh those that didn't get a trophy to say congratulations and thank you for giving it you're all also very grateful to Partnerships with Tunda NBC um three years ago when you know I got that phone call from a friend that works in Tunda and says I want to do this and I want to do it there um and you know we connected and uh here we are three years later and it's become something that we all look forward to um so really proud you know not just of um that partnership but really again our staff that make it happen I mean because su's literally like on Sunday I just saw him like you know and he was still reminding me of something that I missed you know and it's like you all um did an amazing job again um and you know our students it really is something that you know I know helps them wake up in the morning and get excited and go um and so and I also you know love to hear how our community and our staff and also the Partnerships how we came together to say hey next year we can make it better in the in this way um how can we even bring more um funding to support our students um so I'm excited about that um we mentioned about the teacher appreciation Christina wam you know Angela guad and um before I get to that I didn't get to participate in person but I got to participate in the Cinco de Mayo uh parade in spirit got to see videos and pictures and I felt like I was there um I was in Kansas City celebrating my stepson's graduation from University so otherwise I would have been there but I'd love to see also our students and just so proud we're you know holding up their Copita sign and you know our Champions like and they and that they got to like that our community got to witness them right like it just adds to that you know that you're just proud to be a part of you know alen lock um and so yes I look forward to many more and also being able to um Goot down the parade with you all um and last but not least um I know we've been acknowledging many folks you know out there but I also want to acknowledge you know some of my peers to my right um Andres Kino um who was uh acknowledged at uh Evergreen Valley College which is where he um also teaches um one of the schools and he was distinguished as um associate faculty of the year so yes let's give him a round of applause um congratulations uh vice president kto and last but not least we had Dr alasan Who also got an award and uh she received the award for let me make sure that the Marcus Foster Memorial award for Education excellence and reging uh eight so congratulations yes very well deserved and um yes I mean nothing but amazing amazing uh staff amazing community members of amazing students um here in alok and I look forward to contining to celebrate many many more all right right with that we'll go ahead and move on to item 501 uh public hearing Teamsters Local 150 initial bargaining proposal to open negotiations with the alamari elementary school district for the period of July 1 2024 through June 30th 2025 okay um moving on to item 502 public hearing District's initial bar uh bargaining proposal to open negot associations with the Teamsters Local 150 for the period of July 1 2024 through J June 30th 2025 um okay moving on to item uh 503 public hearing CCA chapter 305 initial bargaining proposal to open negotiations with The alen Rock Elementary School District for the period of July 1st 2024 through June 30th 2025 uh and item 504 public hearing District's initial bargaining proposal to open negotiations with the CSA chapter 305 for period of July 1 2024 through July 30th 2025 all right did I miss anything no all right um we'll go ahead and move on to item 601 update on RFP for affordable housing developers information only Dr Alon uh at this time there's no updates okay thank you um any questions or comments from the board all right see none it's on for information only um I'm going go ahead and open it up for any public comment at this time okay seeing none um we'll go ahead and move on to item 602 approve purpose and goals of the board budget committee first reading and no action at this time Dr alas thank you um board president um this was a item that was agendized for the consideration of the approval of the purpose and goals um for this budget committee and um we just basically reestablishing um this advisory committee with the representation which may include up to two board members and representatives from various um other stakeholders um and or groups so um [Music] um I know that it's on for first reading and so um we we receive that uh trusty Chavis okay um I spoke to Mr roel about this and first of all the the purpose of the standing committee is to show the transparency of the budget and it's always supposed to be a standing committee um Dr Alan do you want to read what I sent you uh what Mr Ro Helio's response was um from this app oh yeah well his most recent one is the one that I had opened up with in terms of um reestablishing okay that purpose and goals let me clarify um what uh Mr roel re are the lawyer for the district said is that the budget subcommittee shall meet at least once a year as a standing board subcommittee the sub the budget subcommittee shall provide at least 72 hours public notice of its meetings and shall conduct its meetings in accordance with the brown act all budget subcommittees subcommittee meetings shall be held within the district boundaries and shall be publicly accessible the budget subcommittee May attend the district's budget advisory committee in an advisory capacity to the board and there's option one which is what um I went with when a majority of the board members attend an open and notice meeting of the budget subcommittee board members who are not members of the standing committee shall attend only as observers so what this basically what I was asking because of the fact that in our bylaws um 3,100 it says in the bylaws and everybody could look it up but their Leisure um that a district has to have the budget committee it's not an ad hoc it's a standing um committee so each year um they're supposed to present at least once a year or have a meeting at least once a year uh to go over with the CBO and the superintendent about and the CBO and the superintendent provide the information for the committee and so in actuality when I seen this uh that's when I contacted uh the interim Dr alasan to uh let her know that it's not something that needs approval it's already a standing committee that should be there and and especially since it's in our board bylaws of 3100 thank you um so no action taken any uh vice president GTO do you have a copy of these uh purpose and goals of the budget Comm we have a draft at this time um uh trusty CTO and it was posted on our our website oh okay um for for that I can I didn't get okay we do that I know it's a first reading but it's a first reading that would eventually go to a second reading that eventually becomes uh adopted so I wouldn't be able to take action on an item that's not that haven't been able to read so um if we can get a copy of that or I'll I'll I'll see if I can pull it up on the the website and do a cursory review here um additionally um is that something that was pulled out of the bylaws or is it something that was just created right now the um the purpose and goals can I answer that Mr Ro one second just really quick if I can get a response yeah we we this was uh given to us from legal councel so it's not it has not it was not just made up or anything like that has been in in my my idea like was it in the byog or was it in a part of handbook I wasn't attempting to CL conjur no no no I want to be very clear U because I I um I'm concerned that it it that if I'm glad that it was by our Council I'm sure that it's part of Records most of the other committees don't have any sort of like U very strict limits and so I yeah I'll look at the document itself um but um I'm concerned about moving forward something I haven't read so welome and I know um I think you responding to this so is that true trusty Chavis are you responding to yeah and this so I can otherwise I'll to floor is Shelton go ahead go ahead and then I'll okay um just a couple yeah same I don't really feel comfortable approving something I have I don't have um haven't read or doesn't weren't notified that it was posted so I didn't go seek it out so I would like either a copy of it and we could defer this to the last item of the night or whatever but my question is I'm hearing subcommittee and I'm hearing advisory so I'm a little conf like I get oh we have a a board standing committee that's sounded the way you describe it sounds different than some of the ad hoc um so my question is if it's a standing committee um it does the do the bylaws also say like if we don't meet by June 30th we're violating our own bylaws or so I'm just basic because it's already in the bylaws and it's been in there for years this is so it doesn't need approval because it's already a standing committee okay and it doesn't have to go through uh through a one and you know one and two voted on or approved okay so that's why I spoke to Mr roio it didn't get to Dr alasan uh in time but um it's when I notice it on the board book that's when I um called up um actually legal council called me because it was a question on something else and so that's when I uh asked the question and and because um in two like when my husband was on the board uh 14 years ago he was on the budget committee and the way they did it the way I've seen all the paperwork that the way they uh it's supposed to be a standing committee and especially since our I seen the bylaws that and I remember mention it to Dr alasan but I couldn't quote the exact bylaw number I just told her in the 3000 Series and the 9,000 Series IT addresses that but um Mr roio clarified it more that our own bylaws say that yeah that is true I'm sorry Sor no I know that uh trusty Flor Shon was speaking and then we just mve to uh Travis were you done first I so I I I think I still have the floor so I'll just thank you so I'll just um uh so thank you for answering that and I and I will just put my name out there to be the other member of or a member of the budget standing committee thank you okay so um do we vote on that because um I know that um I think on the other committees and maybe vice president presid G or trusty fam you can help me remember do we vote on those that are being represented um for each the vote took sorry okay so I know we're discussing um at this time the the goals for board budget committee um and it's on for first reading and no action [Music] um thank you trusty FL Shelton and I'm wondering if formally like the nominations I'm just remembering there was a nomination and um yeah yeah yeah so I think um thank you and you know you're the only other name I've heard I'll talk to um our Council to see we got to bring it to the board to do it formally or we can just add you with uh trusty Travis trusty Chavis uh go ahead when I was on in 2019 uh on the budget committee um later on trusty Beano was added so it it does it wasn't voted on then I I just want to make sure that now in 2024 we do it right um you know and I'll ask I just want to make sure that we do it right it wasn't done incorrectly but sure go ahead we can nominate right now and vote on that since right here we're only talking on 602 it's to approve the purpose and goals of the Bard budget committee first reading and no action so I don't know that we can take action at this time is what I'm saying um as much as I would love to I want to also make sure that we're following our agenda so can we call legal council now um to clarify it so we don't have to move it for later on I mean if it's our in our own board bylaws why are we not um what it this it should never have been for approval it's already a standing committee yeah no I'm not talking about that I'm talking about getting the other board member on um but let's pause and I have justy fam who's had his hand up patiently so if I may remind you a man president so when we did the uh many appointments at the in December uh now uh it was voluntary for the most part so most people you know nominated themselves so for example uh firsty quo and myself or you know uh small school and Innovation committee for example I guess the only time we may have a vote is if there's more than you know uh more volunteers than there are seats on the committee so say three people wanted to be on the budget committee we would have to vote on that and I I agree with you yeah but on that time we had an item agendized for so that's my point not the process but more the agenda item okay to be able to do that Vice going to make a suggestion this entire thing be dropped that we we're not going to take action but that it no longer comes back given the fact that there's need there is a need for a budget commit and that it should it's already been created it's already uh should be acted the only thing we have to act upon is a vote to uh bring on because I believe you said that you were uh appointed back in the de when we grayed the committee yes so the only actually to take to bring you on exactly and that's and then it operates I nominate I guess that's my point we can't right now right because it's not an item so in the next meeting we'll bring it back voting you're a one person commit this point exactly you oper yeah and and like I said before you want attend attend you so that way you're not missing out on anything but why postpone it if it's already out there that it's going to be on Tuesday on May 28th or 6th one of those du dates whatever Tuesday is and at 6 PM why postpone it it's like um especially since it should have been a it should have been done every single year so to have added this for approval it didn't need approval and that's what legal council said and he sent the uh email as well to Doc uh to inter on Dr Al so just to reiterate exactly what board vice president said we dropped this doesn't need to be on um and then the only thing that we get to P back is to uh vote on The Other Board member trusty flon a point of order um and uh looking to the the I don't know Roberts rules people can you just make motion like it may not be exactly to the letter but it's related to the item can you make a motion related to the yeah no no I'm just I'm just trying to like see the and again again if we just bring it back at the special meeting on the 21st I don't think there's a whole lot of you know we don't have to wait a whole month or I could just at a meeting but um I guess it's just a point of order it's not the item itself that we're voting on but there's lots of motions that are made in items that are related to items specifically no action so we would specifically yeah I I never understood how it could be approve and no action in one line cont but at this point off just letting it go and the meeting is on May 20th is that correct Dr May 28 May 28th so how about we do this we have a meeting on May 21st and then we can bring it then but before that meeting so wait a minute what are you gonna bring we're gonna bring the item we've been discussing to include for Shelton as another board member yeah but it's not gonna come for approval it's just going to come for because she's going to be a co-chair is that the way it's then yes it'll that item will be on the agenda to vote on that I would like to see the wording before it ever goes on the agenda please the wording for what for the item okay and then I'll make sure that to remind you and um when we get that uh as board president and Dr um and superintendent when we review the agenda I'll forward it to you but it'll be just so you know in relation to um nominating the board member who will be on the there with you if you can just CC ask Mr roel to also CC me on the email when he sends the 300 we're not going to do we just discussed I think that that's not coming back that's not necessary for you to look at the the 3,100 board bylaw there's any changes no I just want to make sure that everybody's clear what the board bylaw says uh okay let's discuss it more I think I'm not understanding but I think definitely we we need offline make sure that for the next meeting we have all the details included when me include uh Mr roio please to make sure that that's correct uh Flor Shelton so the special meeting on May 21st will add a board member to the budget committee and that board member will join the budget committee on May 28th and the special we don't we have a board we have a bylaw that governs the budget committee correct so there is no action needed on the bylaw we're just activating the bylaw yes on the 21 that's the understanding it be also brought as a revised later not not before May 28 26 Professor we're getting disconnect I guess if there's any changes we definitely get to bring it back so if there are any changes but if it's staying as is then stays there we don't need to read it we don't need to do first reading or or approve it that's only going to hinder the timeline anyway so yeah okay correct great okay thank you all right moving on to item 603 information action superintendent search update RFP number 232 24- soup2 thank you um after the last regular board meeting in April um we had we had um sent out the RFP um out and uh we yielded two search executive search firms um one of the two uh was disqualified because they were missing several sections and um and items that we had asked for um so therefore uh we have the one search firm um that did submit everything um on time and in completion which is mcferson and Jacobson um and so um with with the board's Direction um we could you you could consider um a um moving forward with this firm if you feel if the board feels that um it is appropriate um given their their information um that they forwarded to us or um another consideration for the board to uh take is um sending out another um RF RFP to do another search uh trusty FL Shelton um I'd like to move approval of using mcferson and Jacobson as the um search firm and I reviewed it thoroughly and I looked up some of the um I appreciated sort of them being transparent about the unsuccessful terminated searches and I re reviewed that and I feel um comfortable that that wasn't wasn't for cause on their part and I also appreciated that they had a guarantee of um two years um if for some reason the search is not fruitful that they guaranteed to cover for the um the cost of another search except for like true expenses which are you know pretty nominal um in the scheme of thing so just based on my review and given that we have one and we have a tight timeline um I'd like to I move move moving I move forward I move um mcferson and Jacobson there a second all right for purposes of discussion and moving forward I'll go ahead and U second the motion um okay what I'll do is I'll open it up for public comments first and then bring it to the trustees for any questions or comments go ahead and uh open this item for any um comments from the public at this time all right seeing then we'll bring it back to the board uh I see vice president GTO yeah um I wanted to talk about the process I know that uh I see that we have Pearson and Jacobson uh and the other JD Consulting was not included I understand the logic of it was incomplete but I believe at the last meeting um there was a desire to see all the responses so that we would be able to look them over and um and then make a decision I clearly not completing know a response is not is not a good is not a good sign of firm but I want to understand where where that uh Direction came from to only uh provide the board one uh response and then uh leave the other because it was in complete I'm gonna may I uh defer that to assistant superintendent CH please yeah that's our um standard or typical standards in terms of Staff betting uh the proposals uh whether for this type of services or for any type of services um the staff would uh review The Proposal in accordance with the RP requires and through that process if the firms doesn't beat all the requirements then the staff would eliminate them from um being a a viable um uh applicant and so that that's been our process our practice so this is not unique to to this situation all right well this is a unique situation a little different because it's for superintendent search this is the one thing that we uh as a board do and so um that's why I wanted to see all the all the responses clearly that was a big no Noe probably um would have U not looked good on their part but um you know at the end of the day it's the board and I think the board should be given all the information ultimately with the information of these folks did not submit their stuff and so you ultimately make the decision so uh thank you for the for the explanation I see the logic around it but this is a different uh a different um scenario than a regular RFP that goes out there so those are my comments I just wanted to get a better understanding of through way the process thank you and um I'm in agreement you know this is uh definitely our job and I think because of that um we also get to move it forward would you like to get that information before moving forward with one um because I know for me I appreciate the fact that you go through through it thoroughly you or the staff um because I know I can't you know go through it thoroughly and then figure out like wait a second there's all this you know missing or um I don't want to waste my time right if it's a firm that's not taking it serious enough now um I can only imagine what might be missing in the future and this is serious right this is our responsibility to make sure that we get a superintendent that's going to be the best for our district um so thank you um for giving me that and also not giving you a stack because one I don't like to kill trees just because um because you know they're definitely a big um you know packet and and a lot of information um so for me I necessarily don't need it but also we have the option as uh dran mentioned to you know bring a back bring this item back if we don't feel comfortable with you know this one if you want to read the other um you know I'm only one of five U vice president GTO yeah um it's only two firms I wouldn't have mind to get a second one and we were already told that the response was that going to be pretty massive so we probably were aware that it was going to be a small number but no uh given the fact that they work with csba they're well recognized um I see some of the work that they've done in Evergreen um the board actually over there some of the board members told me that they're very comfortable with the process they went through um I have no problem with even if it's one kind of seems kind of weird because usually when I get a couple um but the fact that they have you know they have a very strong relationship C and gives them credibility and so for that I would be comfortable moving forward even if it's just one those are my com CH I want to Second her motion she already I already second oh I didn't hear you yeah for purposes of discussion we wouldn't being able to discuss it we didn't um but any other comments questions before we move forward to the vote okay um seeing no other questions or comments I'll go ahead and bring it to a vote all those in favor of uh having M peerson and Jacobson uh LLC as our firm to hire the superintendent please show by raising your hand all right uh item passes unanimously okay thank you so much moving on to item 701 uh resolution number 5723 24 authorizing the issue and sell of General obligation bonds say it again oh thank you so much so item 701 and 702 were pulled I have these circled for that reason thank you yes before we move away from the the superintendent search item I just wanted to um be clear in terms of the process we discussed previously um I believe the consensus that came out of that from the majority was that the process was going to be done as a group and that it wasn't going to be directed by anybody in particular and so I just want to make sure am I clear am I remembering clearly or is that U something that um we were not I just I just want to make sure that I'm running under and I'm operating the the assumptions that I not assumptions but from what I recollection my recollection is accurate uh trusty fam I you know for the record yes uh I I if I if I recall at the time at the March special meeting uh trusty Quintero did you know you did mention that you know this this should be undertaken as you know uh the board acting of the committee of the whole uh for this uh for you know for the search of a superintendent thank you thank you yeah and then just to also add to the clarification um you'll remember that on page 11 the proposed plan and timeline was outlined for us and in the first one in the first phase um the initiating the search process um the first bullet States using a group process with the board uh identify the most important characteristics of the future superintendent the Consultants will assist the board in identifying the most important characteristics the board would uh like the new superintendent to uh possess the these characteristics will be used as a template for recruiting and selecting candidates I won't go over the entire details but you know clearly definitely and I think um important to uh say them out loud here in our public meeting um but yes we will definitely be a part of that um and I look forward to our firm um supporting and making sure that that happens vice president I saw that just wanted to make sure that we're all on the same page correctly and that it aligned with we had agreed upon so absolutely that was it uh I'm very comfortable with the process I'm looking forward to it um and um and uh just the one thing I didn't want to see move going forward is to have a situation where the firm at some point gets direction from somebody that oh only bring us five people back because that's not what I'm interested in I want to see everybody who's applied so that the board has the ability to make a decision based upon all the information that's uh that's ared to us I don't want to get into a situation where because I know firms are out there they're they have preferred candidates they want to move into certain situ into position of leadership I'm not saying that they they're like that I just want to make sure we avoid any situation like that where we're uhing out candidates before the board gets to make decision inform decisions that was it TR thanks and um uh truste ketto and your point like so that's an example of what you want to see right and so would it being done by the board as a whole would that mean so we would all have to like vote do we all like does a majority of us want to see all of them like like do we all individually say I want this I want that I you know um because if you want to see that and then I want this like do we get all of it it just seems like we're going to have a challenge or do we have to um have another special board meeting to start clarifying the roles and responsibilities in the decision making for this process vice president if we're operating as committee the whole then by definition we would have to go ahead and make decisions as a body and then the those the majority or the unanimous vote would be able to decide we get to see them all um if at some point in time the majority of the board said well let's have them give us one individual that they believe is best they'd be able to do that but um we would proceed u based as a committee the whole on the on the direction of the majority board and I think you know having a firm I think I'm I believe that we'll have a meeting together with the firm that will help us I've never gone through this so I definitely have questions and comments to help clarify and you know and the opposite of what you know vice president G was saying is or not the opposite but related is the firm might have you know their candidate that they want to see come in but also you know any one of us might have one right so for me it's important that whichever one might be the one you have or the firm has that it's the best out of all the candidates that means you know um all qualifications or most regardless right so it's not like well I'm not going to pick that one because you're bringing them or sure you know as many but I'm interested in making sure that we pick the best superintendent based on qualifications that is going to lead our district moving forward um so I'm excited you know uh yeah um I think I had Shelton and then I'll bring it back so I just want to ground Us in the reality of calendars um so we have an aggressive timeline that was laid out at the beginning the respondent or selected group has a pretty aggressive a timeline that I kind of question like can we meet it especially given that if every decision comes back to this board we're going to need to start laying out like pre-planned meetings from here on out because you know people have vacations and things like that but I just think we need to start thinking ahead about how aggressive this timeline is especially for we're going to be making every decision and if they want to check in with us what are we um potentially deferring to the board president or or not vice president yeah no contrary to the statement that you made where you might have a preferred candidate that's that's the case you might have a preferred candidate too and I definitely don't want to affm that's being that's being given Direction by somebody where they're going to tailor the results to somebody's particular paper and I think that's something that uh at this point I believe that that's a concern that might be on this board and so I want to make sure that I have all the information that I need to be able to make an informed decision this is a big decision we haven't made this decision in 10 years and so if we have to uh somehow affect our our personal calendars that's something that we're going to have to sign that's what we signed up for when we came into this board um and so uh last time that we went through this process about a decade ago uh we as a board took it on directly I happened to be board president at the time and uh we we we did a very very uh involved process that uh we got some individual who helped us for a very very nominal fee uh because we were attempting to uh save all our pennies uh but it was a very involved process that um uh required the board to be at multiple meetings um if uh by simply saying that the board as a committee of the whole has I don't think that that that it's accurate to just say that we're going to make every single decision we meet with the Consultants who are paying a lot of money we give them Direction and they act upon the direction of the board and that's what I'm I was assuming I wasn't intending to hold their hand at every single step of the process the idea was that they would be acting upon the direction of the board majority and not necessarily any particular board member either myself board president uh board member P yourself and so that was the that was my that that was the the logic be my thank you all right moving on to item 703 approve amendment number one for the extension of B 2223 b 28 second all right uh I'm just going to read it um original contract BD 23804 with six Dimension incorporation for portable classroom at adalanta 1 and aptitude this extension would be for an increase in the amount of $ 4,512 and an additional six months from December 31st 2023 through June 30th 2024 thank you trusty fam for the motion and uh trusty Chavez for the second um I'm going to go ahead and open it up for any public comments at this time on this item okay seeing none I'm going to go ahead and open it up to any questions comments from the board seeing none we'll go ahead and bring it to a vote all those in favor please show by raising your hand item passes unanimously moving on to item 704 approve amendment number one for the extension of B 2223 bonds 29 original contract bd2 38039 motion original contract BD 23839 with six Dimension incorporation this extension would be for an increase in the amount of 132,133 and an additional 18 months from December 31st 2023 through June 30th 2025 uh move to approve by vice president GTO second by uh trusty Chavez I'm going to go ahead and open it up to members of the public wishing to address the board on this item seeing none I'll go ahead and bring it back to the board any members of the board with any questions or comments seeing none we'll go ahead and bring it to uh vote all those in favor of this item please show by raising your hand item passes unanimously item 705 informational update for the workforce housing project on board direction for entitlement phase thank you um board president um I'd like to defer this to assistant superintendent Chang thank you uh Dr Alas and and good evening uhen members of the board um to I'm going to invite Mark frus our director of bonds who's going to be providing you uh with some background and the status of the workforce housing and then we'll proceed to um get some directions from the board um during the next phase so with that Mr frus good evening board president trustees from superintendent omon Dr alazon um very excited about bringing this topic uh to the board and and providing an update on some of the things that we've been working on on a very um important project that we have and that's Workforce housing uh but before I get into that I just want to take a moment to uh go back in the background a little bit uh to talk about how we got here uh during the fiscal year of 2122 the Board of Trustees approved the creation of a Workforce housing Committee of in composed of internal and external St stakeholders Ted with gauging the interest in developing Workforce housing for the alrock Union School District employees to rent at a below Market rates uh we conducted a v a variety of types of Outreach including surveying employees and received overwhelming support in favor of the concept the next task of the workforce committee was to determine which district properties should be considered for development the committee members held several me meetings to evaluate each property and eventually decided on several locations for recommendations to the board to consider uh with that District staff develop or excuse me um the Board of Trustees considered each of the seven potential sites and after evaluating each site's potential made a determination to select two sites for a formalized fa feasibility study to be conducted at the district office and at Renaissance at Matson Middle School District staff then developed an RFP to select the consultant to conduct a feasibility study of the two sites and the board selected educational housing Partners ehp completed the feasibility study and the Board of Trustees accepted the report and selected Renaissance at Matson Middle School site as a location for the development of 78 multif family housing units for the workforce housing project the Board of Trustees directed directed staff to begin a phase two of this feasibility study with ehb for the initiation of the entitlement process this included conducting Outreach with planning department at the city of San Jose preliminary notification meetings with the Planning Commission and initiating and completing several required site assessments including biology analysis site survey and soil reports some of the next slides you'll see is we incorporated this design uh as part of our long range facilities plan uh in and you can see that involved two to three stories uh and a couple of parking spaces per unit uh as part of the feasibility study the architect that provided conceptual drawings provided three different types of of architectural designs they included uh a Craftsman Design a mission style and a uh modern style with the flat root through discussion and deliberation with the board the board directed staff to provide uh the architect with more of a um Mediterranean look that you see here now and with that we also decided upon uh what the unit mix would be for this development uh 31% of the units would be one-bedroom 58% two bedroom and 11% three bedrooms with an average unit size of about 9915 Square ft I won't go into all the other details but um in terms of the critical steps following the feasibility study that we've been working on is we've submitted a preliminary review request to the city to review our preliminary design with City staff this included the Planning Department Public Works and the fire department and confirmed the applicability so we've completed that process the Board of Trustees selected the entitlement and sequ what process to be utilized with the city San Jose and the board selected the streamlined application process utilizing sb35 and ab 2295 the board to trustees in directed staff to begin the development of an RFP RFQ for the selection of an architect for schematic design during the board regular board meeting in December of 202 23 uh staff has completed that RFP and is ready to um put that out for bid um the Board of Trustees on the following month selected uh had heard from our our legal consultant dwk at a special board meeting in January and decided at that special board meeting to direct staff to utilize a designed Bill development model for the Workforce housing project um in addition uh We've submitted our ab1 135 tribal consultation application through the city the hearing was conducted in March 2024 and no re review was requested by any of the tribes in the area um following we've um inducted our sb35 analysis items those include a topography map a property survey which are both completed and the B biology investigation the only thing pending on that is a rare plant report that we're in the midst of conducting uh now and now the last item that we're working on is the preparation and future submitt of the entitlement application for the for the project uh one of the items that have come up during this process is the setback due to what they call a reparan line set back and it's it ad joins the uh the property along the creek bed that we have on the back side of the Matson property site this site this reparan line falls under multiple jurisdictions in the development process and each of those Juris dictions have different requirements for the setbest um during our initial feasibility study um that that design uh was was designed under a 10 foot setback which is in line with the Valley water district as we've gone through the preliminary um design and uh process with the city of San Jose we became aware of the other two AG agencies and that is the Santa Clint Valley habitat agency as well as as the city of San Jose each have their own setback requirements there and so at the Santa Clara Valley habitat we're looking at a design requirement of 35 ft setback from the creek and 100 foot setback from the um from the uh for the city yes who is the Silicon valy habitat agency I've never actually heard of are they like under the county or something they are they're I looked them up and they're actually working out of a out of the library in uh in Morgan Hill and so yeah something new every day us too you know there's uh you know when we talk about Creek and and watersheds um there's a lot of jurisdictions involved there's the the US Army Corps of Engineers there there's quite a few agencies fish and game but in terms of setback for the development these were are the three primary agencies and so the following design is that original design that was submitted as part of our feasibility in terms of citing this uh Workforce housing the next design you'll see is honoring the 35t setback uh and you can see it it it did move back and encroached a little bit on the on the Park area uh that we have there as uh on the lower part um and then the third design we submitted here is what it would look like if we were to go with the full 100 foot set back and you'll see what what our architect had to do was basically flip the sides of where the uh the Park area is so instead of towards that new Street we we would be installing uh it would go closer on the other side where the creek bed is can you just go back so I can compare absolutely absolutely so that's the 35 foot set back it still has the park on the original location um and then the 10 foot setback um provide a little bit larger Park area and then the 100 there we had to move the park on the opposite side what we're proposing oh excuse me what we're proposing on that I think I may have missed that slide is we're proposing that we um utilize a 35 foot setback and that we use a um a law that's available to us that's fairly new and that's called the uh California um how housing density bonus law which allows us to apply for a variance exemption there uh it's it's something fairly new but uh our legal consultant said that there is legal precedence in using this and that the city has in the past waved that 100 foot setback so but there's no guarantee you know that but that is our intent unless the board has a different uh thought on this but um we'd like to keep the original park in that same location uh but but by going with 35 foot uh setback we satisfy two of the the three agencies involved would you be able to go back absolutely is it isn't there a 35t one no this is the 100 foot setback and that's what the 35 foot set pack would look like and then all the way back that's the 10 foot original sighting that we had uh during the feasibility study is um with the 35 foot foot set back just talk about honoring it would that um help because I understand there's like a trail being contemplated or there's tra there's all this Trail alignment and low lower silver Creak is trying to become a part of sort of a you know a trail network with a 35 foot be able to um keep an establish betrayal thank you for the question trustee Flor Shelton um all three honor that trail that that that is something that we incorporated as part of this project early on uh we want to be good neighbors um what the 35 foot does is also gives a little more of a habitat area for the plants and species that are out there and so we we think it's kind of a a a happy medium it doesn't disrupt the original design uh it does close up the the the Park area a little bit in terms of square footage but on the opposite side it provides a lot more uh room between the creek and the development so we think it's kind of a happy medium um but if the board feels differently we we can certainly you know push for the 10 foot or or 100 foot but we think that's probably the most beneficial way of moving forward with regard to the park um I had been told that met you guys have met with prns and they said they weren't interested in a park here how would we proceed with the park are we going to like fund it ourselves and opat or thank you uh trustee canetto um to clarify we did meet with the city uh and they did um indicate that they um are not interested in assuming another public park herea um and so we're going with the thought that that'll be our part of our development and our responsibility it'll be a p a private part uh not open to the public unless the board of needs determined differently and like to have that area available but uh but we are incorporating that green space as part of the development but it would not be uh part of the inventory of the city of San Jose's parks and Rex Department well thanks for that clar so more like the lawn of that housel it there's lawn we're also programming a little kids playground area and those type of things but uh a dog park area as well would be incorporated that a lot we anticipate a lot of our um staff would would have some pets and so this would be an area a little dog park area that's sectioned up as part of that the end of the day it should be the T paying for it should ultimately decide if they want to open it up so if no objection um we we feel comfortable with applying in the uh preliminary um report going with the 35 that sound like a good okay all right thank you uh the next slide here is to kind of go back you may recall seeing this before but just kind of refreshing everything everyone's memory uh we've completed the feasibility study um we're transitioning into that entitlement and a couple of things that I should make note of on the entitlement process is there's there's a timeline that we're working once we submit an application we're looking at 180 days from time of application that we have to have everything in or it it resets we would have to re apply so we've not put in the actual entitlement application yet because um one we've got to either retain an architect or as I'm going to mention here further down um uh we're more on that second three months there timeline where it says planning application that's kind of where we're at right now and transitioning over to entitlements and as you can see those those range from between 18 to 33 months um so what we're doing tonight is we're asking for additional guidance from the board on this on this pathway of moving forward um there's two options initially the board had requested us to uh develop an RFQ P to select an architectural for firm to develop the schematic design and submit this as part part of the design entitlement process we're looking at about four months there once once we bring on an archit the second item that the board um gave direction to us was that design build directive in January that that was the model we were going to be going forward with and the reason I'm bringing this back up is because uh in the entitlement process I'd like the board to really understand and make sure that we're as the administration following the the the the the intent of the board in terms of the design build has an architect and if we get our own architect and go proceed into the entitlement phase um at the end of that entitlement phase the architectural the C and the landscape drawings are pretty much close to done and so there's a lot less that the design build architect would be involved in this process and so you could say um you would have some overlapping work there and and so we wanted to come back to the board and and get some clarity in terms of what makes the most sense for us should we bring in the design build developer prior to submitting that application for entitlement and using their design and so it would add a couple of months and those two months would be added because as the board uh wanted um we were going to solicit an RFP for design build developers to come present to the board their conceptual designs of how they would uh build the workforce housing or does the board want us to steam steam ahead and go ahead and solicit the uh put out the RFP probably tomorrow or next week and go down that pathway if you recall from the January meeting that we had with our legal consultant uh for the board um there's a level of responsibilities that we take on if we're hiring the architect and changes occur then we're kind of responsible for the cost associated with some of those changes they're of significance whereas if the design Bill developer is doing the entitlement process any changes that the city would require Quire that would fall under their um responsibilities so we're looking for the board to to give us um some um yeah um I that's why I exactly we went with option two and I think that shaving off two months and then throwing on more costs by bringing our own our own architect kind of defeats the whole purpose of going with design bill in the first place we lose the safety that we were looking for in design Bild so I'm all in support of just I get again it's two months but it makes more sense to leave it to them and leave them on the hug for any sort of changes or or errors that might result rather than us taking on because we went that's my my position trusty Travis so when you when we do go to the city it's better that you have the design Bill developer already have everything ready to go so I've noticed in when we've done projects not here on this board that it actually went smoother when you did go with option two and have you found that to be the case um you know both options work and there's pros and cons is on both options and and we heard a lot of those during that special board meeting from our legal council um it it's it's a matter of of preference but as as truste ketto pointed out there is a level of responsibility that we take on by option one whereas in option two that's more on the designed Builder um in terms of the application process for the entitlement um we want to make sure that we already have a design in place the board is has reviewed those designs um have approved us approved them to go forward with and then we would submit that entitlement application because of that short 180 day window to have all the following you know design plans landscape plan uh civil engineering all those items that come from that design so um we wanted to come back to the board uh to make sure that the board had the opport unity and we were giving the board the opportunity of having a lot of say in what those designs look like and if we went down the path of option one we're already working on the design and you might be a little confused when design Builders come and say well we're using the design that you already have established so basically this is our price right there's not much design left left uh there there's a lot of engineering work still to be done uh from the entitlement process to the permitting process but the conceptual design how tall it's going to be and all that kind of stuff is already kind of set so um that's why we decided it was it was right to come to the board to get some definite Clarity around these two items because the board took two actions right in December they took the action to have us develop an RFP bring on an architect but subsequently in the following month we brought in our legal consultant to kind of discuss the the pros and cons of the three different development models lease lease back design bid Bill and design Bill and that's where this body decided that we wanted to go with design Bill and so because of that that kind of changed the dynamic of the entitlement process and we kind of Pumped the brakes and said A week or two ago we need to come back to the board and and get some clarity so that we're we're following what the direction and the intent of the board is so sounds like uh option two is the one on the table anybody opposed I guess on the board to option two which um seems like was it last Direction given sounds like uh trusty P trying to I have questions I'm just trying to find the words for it because this is not my area of expertise but um so I totally agree we went design bid build be or design build excuse me because of the risk being taken on by the vendor for lack of again I don't have all the right words um but what I'm hearing you say is but we picked an architect and we' practically done half the work I mean done a lot of the work for that process no no truste Flores Shelton we have done only the architect work on the conceptual design okay it's not the actual plans it's not so so we still need still a lot of architectural work yes so we're at that point right now where there's a lot of flexibility and that's what we felt that we start bringing in design build developers and we've already kind of brought on another architect there's not much in terms of creativity that the design Builder can offer at that point it's already kind of designed okay so this is where so going back to conversations I had with the previous superintendent about could the style be more could it mirror the moxa building could it be more you know um could it look like the Mayfair Community Center like a little bit more like the community and she basically said that comes at a price right the kind of this paired down simpler cuz I'm not seeing like Mediterranean like jump out at me when you say that or Spanish like those those Styles they all looked a little similar so I guess if we wanted something more um reflective of the of literally the of Mayfair we could get that but it would come at a price not not at this time no right now you have that Flex okay uh if we had gone out with the RFP and started following kind of the conceptual designs then we start changing that starts adding cost to it and so we're at that point where um we have still a lot of flexibility to make changes without any cost right so I'd be interested in that so the this wound up being part of the process of the commit work and although you don't see it stand out on it is the Mediterranean uh looks like aing in sou San Jose no South San Jose sorry to be which is more expensive but from our conversation it was more longl lasting and you're only going to have to put in once and so that was the logic around it that's what makes it the Mediteranean and it makes a match up with commun so those were the attempts to kind of meet somewhere in the middle where it's not going to break the bank okay it's going to still stay within the that's what I recall our conversation and it would sort of match it wouldn't stick out like a simple box that they're building on right now that are like all Ste and steel it was still kind of blend in with the architecture for the so um I'm just saying like that I do remember the sticking out that won't stick out that it will blend in more in that Community but I I I think I'm in agreement and I think the committee was in agreement and that we wanted it to reflect the community um so I also I mean again these pictures are probably not the best but maybe it's an opportunity to make sure that in the pictures we see that reflection and that it doesn't Stand Out was like from the southide wherever right it's not our community so I mean I'm looking forward to maybe this whoever we choose um can maybe incorporate that in where we see it maybe a little bit more reflected in future pictures that we might use yeah if if we're going ahead with option two that's something we can include in the RFP to to take a look at our community in that area and kind of give us their their design proposals um so in the design bid uh process of the RFP um the the biders would be presenting what their conceptual design would be now in that process we would go first with an RFQ request for qualifications and we would get however uh many biders and we would um narrow th those biders to a number of three or four possibly is um what we're thinking uh it does take money to make these kinds of plans and visuals so um our legal consultant dwk had mentioned in January that we can do what kind of a design buildup once we narrowed that field to three possibly four and offer $25,000 to each of those potential biders that go from the RFQ to the RFP process and then they would come with two two things their design and what they the the proposed cost that they would build it for okay that one and just to make sure I understood correctly so because the designs or part of the designs would be a part of their response to the RP and that costs money that we would provide each of them top two or top three whatever with how much did you say 20 to 25,000 to just apply yep and and that is about the same amount of money we would be paying for the architect to do their conceptions so rather than giving it to one we would be spreading it out amongst three um and then have the board take a look part of that is their cost associated with what they can build it for and then again that's that's not set in stone we haven't begun the entitlement process we can select a design bid Builder and then say we want a tweet how much for this to add a tile roof as opposed to uh a different type of we and there would be a negotiation there so it just it's we wanted to come back and make sure that we're offering the the board here the opportunity to have more selection or if they're comfortable with this then we would probably proceed with with this type of concept and and go straight to the architectural U because there you know there's we're all satisfied with it but if we're looking to um still have some creativity in the process then I I would say the design build RFP RFQ is probably the better pathway M yes um this SBA Architects weid them to produce this cor yes part of theability STP have produced some initial renderings and then they produced this yeah SBA was a sub to ehp so they they were the ones that produced those three renderings initially uh and then from the feedback that they received during that um um board meeting where we presented the three different types of styles was from that feedback we heard that um SBA came back and said okay based upon what we heard this is more of that Mediterranean look so I'm what I'm concerned with is that if we continue to go back and continue to redo and redo this is part of a process that was paid for that we already been moving forward with um my I would post to the board if we're comfortable handing them this and saying hey this is what this is what came out of the process that we've been going through you got to work with this and then also take into account the neighboring Community when you start coming up with your designs but I wouldn't feel comfortable just simply disregarding we've already paid for given the fact that we've already done process um that would be my position that I think we have something obviously it's not set stone they could still tweak like changes but I wouldn't be comfortable just the work already done how much would you say this work SBA Char for the Rend well I think it was in the neighborhood of 35 to 50,000 is part of their line item yes yes I it's I BK so I wouldn't be comfortable just essentially throwing away that that amount and say let's go start a new I think that would not be my and so then that would be option one then correct am I understanding this correctly or not necessarily we can go through this and still do option to so in R RFP um we would specify you know whether this is something this is kind of the concept that came out of the feasibility and we're looking for something along these lines right I'm sorry trusty uh um Chavez I can't see us paying twice for something that's already been done uh especially with the money crunch that we're going to be facing I think we already spent the money let's go with it yes thank you yeah and I'm in agreement having been a part of the workforce housing uh committee where we involved the community we talked about it in detail um so in addition to the funding I mean the fact that we heard from the committee members is also very important trusty B say you know and you know I guess trusty sh that she could have put it better but you know in a sense I think the the whole point of this is beside you know serving a community need uh the faster we get this the faster the bottom line of this District improves right so the uh so it's in a sense uh what is it the old proverbial saying killing two birds with one stone there uh so I'm in you know I'm inclined to you know to support my colleagues on uh you know the design design build you know as the uh most Expedition ious way to get get this plane F thank you anything else any other questions or Guidance the board option one or option two Madam president if you'll accept my motion I'll move that we adopt option or we provide direction to staff to move forward option two as we did in the past and that they use the conceptual architectural renderings from SBA that's a starting point when theying out to sorry uh okay so motion made by uh vice president ginto and second by trusty Bam um I'll go ahead then and open it up to public comment on this um any members of the public wishing to address a board on this item welcome good evening Veronica Talton um performing arts teacher in the district I noticed only one of the renderings had what appeared to be garages in it so I was just wondering if you don't go with that option where the folks that are staying there the residents would park their cars and if they could potentially Park in spots that the teachers or the staff would be at Renaissance Ms I was just curious about that thank you okay see no other uh members of the public uh wishing to address the board um questions comments from the board uh Flores Schon yeah I just have one um question um that can you bring it back up the the one that had the the three as I understand it it was in north south we were looking at the front we were looking at the back it was one one rendering can you can you just bring that back up sorry so if you're looking at the because I make I I need you to confirm what I saw the original rendering or the one that said like it had we saw the front we saw the back this one so the the ones that are facing this is facing the freeway those are the garages at the bottom the top one would be oh if you're looking at it you would be facing towards Mayfair Community sir okay and those are garages the bottom one would be facing the freeway okay and then what you have in the middle are the sides yeah it's like a horseshoe yeah so it's the whole thing in FM yes okay sorry facing Mayfair yeah facing the freeway yes the rear okay that would be considered the rear of the development you want to live looking at a freeway rather see the do you want to look at the cool are Creek sunlight that's the logic around is correct maximize there's a variety of factors in in and you know we're not dealing with a square nice square piece of land right we're putting up against the curved freeway then we have the the um Creek as well so it does have some consideration for for sunlight U but also how we're going to bring Vehicles into the development and how they're erress and coming out those are all factors plus you know how best you utilize that 3 acres and can you bring are you done with that one just and then go back to the the plot that one there yeah okay so you can see kind of the Horseshoe where the front or the opening of The Horseshoe is kind of by the the the light Violet area there highlighted where potentially someday perhaps um affordable housing could go there I don't think that's the because those are the sides okay maybe I'm okay yeah so there's three actual buildings in that right yeah so really they're facing all all the different ways yeah oh okay and then can you um also I know that I uh was fortunate enough to sit through and listen to these uh designs and hear them in detail um but if you can just identify the um parking around the workforce housing and just confirm that those are assigned to the housing specifically the ones we see around the housing so so each one will have a parking garage as well as an assigned parking and then some visitor parking as well thank you but it is all part of the private development thank you um you know you rais a great great question board president and and I guess um the one thing I I would say there is um you see how that new Street goes all along the field and all the way to where um mayare Community Center is so because we're not developing affordable housing our intent is just to go from the street the cuac on the right side to up to the development and not continuing the street all the way to the other side as part of this for for Housing Development fire allows that um yes because we would be putting a turnaround right um but um so we are making note of that for the body to take into a I think it makes sense because if at some point in time we are able to find a port hous partner they would be would be absolutely correct that would be probably significant savings for us y all right sense Chavis where exactly would you put the turnab about just past uh the development okay than that corner corner yes bottom corner of triangle okay thank you H okay um any other questions or comments all right um we'll go ahead and vote on the motion on the floor all those in favor please show by raising your hand okay uh motion passes unanimously thank you so much thank you a good evening all right um item 801 update on the comprehensive budget solution plan thank you all right um before assistant superintendent Chang um guides us through this present ation related to this agenda item I want to give a brief uh review of how we arrived to this iteration of the comprehensive budget solution plan so first I'd like to refer back to the March board meeting and at that time um the board had some discussion about the District budget and shortfalls that we facing and the possible consolidation of of schools and the reason for these budget for the budget short Falls um include declining student enrollment um the depletion of one-time covid funding and state budget cuts including the reduction in the cost of living adjustment um the at that time the District administration was tasked to return in 60 days to present a comprehensive budget solution plan and So within those 60 days um the board appointed me as the interim and then the district Administration began working on this plan and we met multiple times um and arrived at these initial um recommendation for the board's consideration tonight um in order to get us to fiscal solvency and um the district is also working with the uh Santa Clara County Office of Ed um to support us with with our budget clim and so additionally um this presentation uh comes before two significant um in informational pieces um that we do uh need still um which are the governor's um May revise of the state budget um which is due any time now as well as the um announcement the official announcement of the Community Schools imple implementation Grant award from the California Department of Ed so we will need to know these details um as we move through this iterate iterative uh process with our budget so I also want to underscore um that tonight U begins a multi-step process this is not a single single process right um and of course with the board of titles and um this multi-step process um includes various components such as um but not limited to continued discussions about the um about the the budget as well as the updates of it uh to the board and the public um future Community engagement meetings um and other logistical pieces that will need to be considered uh as we move forward so um for the 2425 school year um all schools will be in operations and any changes um you know will begin in 2526 school year based upon decisions of the board so though there will be many um difficult decisions um and discussions ahead I know that we as a community will find um the way to get us through it and um it is for the benefit of all of uh arusd students um so that they can continue to have access to current and future programs as well as opport unities so with all of that in mind um I'd like to um turn it over to assistant superintendent Chang to lead us through the comprehensive uh budget solution presentation thank you and thank you Dr Al and good evening again board um so tonight um the process that we'll be taking is that first of all uh will be walking you through the components of the budget solution plan um this entails um identifying savings that starts in 2324 um savings that starts in 25 I'm sorry 2425 and savings starts in 2526 um in addition to that the other component is reviewing uh the school consolidation options that we six them that we'll be pres presenting to the board this evening um and then we also will review the assumption that we'll need to use for uh fiscal year 2627 uh which is the third year out from next year budget um and that's going to be the critical timeline in terms of what the county office will be looking for uh with fiscal solvency and where the district is at with our Reserve uh requirement um once we go through all those component we'll pack them all we'll package them all up and incorporate them into the multi-year projection again um the multi-year projections will be using our second iner report as a baseline because that's that was the last official report that the board approved um based on the second end report we'll incorporate all these components of the budget solution plan and then present you six versions of the multi-year projections uh for the board to consider okay um starting with the first component um yes I'm sorry before you go there just in terms of steps do we oh um what is the county can you just reiterate what was in the county office letter to us um in terms of what is required for them to see yes in terms of the time I me in terms of the the requirements um the county uh expressed concern about our deficit planning um and the results um in the third year out which uh forecasts that you know we're we're barely meeting the minimum reserve requirements which is 3% of the um general fund unrestricted unrestricted budget um and so um that would be the second the third year for this year but it be the second year starting next year um so their concern is that in the third year which is the 2627 with the structural deficit that we have now uh the the district is facing insolvency unless it makes some of these um you know difficult decision moving forward um starting as as soon as possible but at the latest 25 26 incorporate um all these components of the uh budget extion plan thank you you and can you just highlight the date that they would like to receive kind of the the decisions that the board has made in order to uh then shift that sure Poss so the timeline the first critical timeline is you know the the um as prescribed by law uh by Ed code um the district is far to submit an approved budget by the board by July 1st um of each FIS schal year um as we're going to go into later in the discussion um you know the the the timeline for that is June 13th where the board's going to be uh will we'll have the board meeting to conduct a public hearing for next year's budget and then on the 27th we have a scheduled board meeting where we're going to be asking the board to adopt that budget so that gives us time to submit that budget to the county office um the county has until September 15th to review um the the the budg report and provide a um provide a response to the district um what they want to see is that you know some of these plans be incorporated in those in that next year budget uh what option the you know it's going to get incorporate that's up to the board um based on the you know next next board meeting on the 21st um and so those would be the critical timeline terms of when uh the county will be engaging with the district itself own um so the first component of the budget solution plan um and here uh you know we wanted to look at what immediate actions we um could take um immediately and so one of the the things we looked at was what are the um vacant positions that we have right now and what opportunities um do we have um in terms of Shifting some of those cost from the unrestricted general fund to um other restricted uh funding sources that uh is allowable for those um for those purposes and so the positions listed here uh we currently have an operations manager position um that position has been bacing for almost an entire year so uh you know not filling it would incur some Savings in the current year and since that position was also Incorporated in year 2425 uh will be also incurring savings moving into those two years same concept but uh the next position is director of HR um as you know we're very we're very sorry that Dr kin for leading us but um you know that position will be bacon and the intention right now is not to build that position um and so we'll be incurring uh you know some Savings in 24 25 and 25 26 um in addition to that we have a bacon position or will be having a bacon position in in academic Services a coordinated position um that will'll be able to generate some Savings in there um 24 25 and 25 26 um the shifting of cost from what from the unrestricted to the restricted um funds that my position I spent uh uh about 25% of my time um working with the fond program so we're able to justify that that move as well um the next position is the payroll manager um you may recall that uh in about a year or year plus ago we had a risk manager position that was uh working out of HR um that position was responsible for um property for risk management and also for workers comp Administration when that position got eliminated we didn't build that position and so the workers comp component got shifted to um the payroll manager and also the benefit specialist position and so um that the administration of that of that work happens in our self Insurance Fund which is fund 67 so um we will be able to justify moving um a quarter per of the uh payroll manager position to the asso Insurance Fund to oversee the workers comp and then also the benefit specialist um that is overseeing and doing the workers comp uh work right now um that position would generate Savings in the current year next year and year 2526 um the other last two position resides in the state federal um those position worked a lot with our um after school program our summer school program um and so we're able to justify moving some of that portion of position into the elop funding um which would generate Savings in the general fund unrestricted general fund and uh this year next year and year 25 26 um the next component is looking to identify savings that we can uh generate uh starting in year 2425 um and essentially the big bucket here is looking at our lcap expenditures um so what we did in this process is that we looked at all the expenditures in our alcat plan this year versus what we um are planning for next year and so even though there are some ins and out in terms of either Staffing or contracts uh what we were able to identifi is that on the Staffing level starting next year we're able to um incur about $644,000 um of savings and then in contracts about $677,000 in savings um totaling about 1.3 uh in total um just a little bit of background in terms of the Staffing the bulk of it is really also shifting some of those from lcap to elop um a few programs that is notable um the mar Arie program the Jazz program um the after school sport program we're not cutting those program we're just being they're just being paid out a different funding source uh the same goes for contracts um you know we have the app school program um and also a assessment software that we're not cutting we're just paying that from uh other funding sources to relieve the uh a new striet general fund and and then this component right here shows um some additional staff reduction that will be um occurring in year uh fiscal year 2025 and 2026 so here we identified um three FTE in the IT department uh 1 Point FTE in the fiscal department5 FTE in payroll uh 05 FTE in the purchasing department one FTE in Warehouse uh 4.5 FTE in transportation and four FTE in the maintenance department um given a total of 15 FTE uh with a total Savings of about $1.78 million so before we go into um the school consolidation option uh we wanted to provide some um information in terms of what the average savings is uh for a site and and by the type of site so uh we'll start with the um average savings for an elementary school site um the savings uh we did not include the Caesar Chavis Early Learning Center because it's very different from uh most of our elementary school um but the average savings for an elementary site when you consolidate uh would generate about $987,000 uh doar um and the position that we would be incurring those savings from are listed there you have a principal a School admin um school office assistant CIS perah per educator health assistant Community Lason uh currently we allocate 0.5 ft each counselor for a elementary school um two custodians one head one night and then the utilities associated with that uh with the site uh this slide shows the average savings for a tk8 site um as you can see there um a t Ka site generates about $1.3 U million doll in Saving um the major difference here is that uh a tkaa site has a vice principal um and one FTE um instead of uh 0.5 FTE counselors um so those are the the major changes or difference from an elementary to a case site um for the middle school it's almost identical for uh um compared to a TKA they all have the same position generate the same savings uh the reason why this is a little bit higher is that most Middle School operate on the bigger campus so um that utilizes uh more utility cost okay so based on those average savings um the first the first school consolidation option um reflects um and includes this uh six Elementary School uh one TK 8 and three Middle School um this option would generate about $1.3 million um option two includes six Elementary School uh one tk8 two middle schools um and in addition to that convert one additional Middle School to a dual immersion program serving grade 8 grades 8 to six um this option would generate uh close to $10 million uh um option three um six Elementary one tk8 and two middle um the amount is the same as the previous option uh but this one doesn't convert an additional Middle School into a dual immersion program option four includes six Elementary one tk8 one middle uh this option also includes converting one middle one additional Middle School to a dual emerence uh program um under this option it would generate about 8 .6 uh million option five um includes five elementary school one tk8 and two middle um this option would generate a little over $9 million and then the last option option six uh five elementary uh one tk8 one middle and converting one additional Middle School to a dual emersion program um this option would generate um approximately $7.6 million um other assumption that we're using for fiscal year 2627 um in order to project our our budget for that year um is that uh for lcf Revenue um we are reducing that by 2% and this is based on the trend that we've been incurring um even though in certain years we have Cola but due to declining enrollement our lcf dollar continues to go down um and so in order to to be conservative and reflect the more um reality of what we're do facing um in that year we're reducing uh lcff Revenue by 2% in 2627 uh when you compare that to the previous year which is 25 26 um in addition to that uh we're increasing total expenditure uh by 1% and again just based on kind of the trend um that 1% will occur in year 26 27 um and it will be an increase from the previous years 2526 um other assumption we use is um increasing the contributions um and transfers from the unrestricted to restricted this is mainly for a special ed program um and again this is based on the trends we've seen and so in that area um we're we're building a 2% increase um in year 262 7 when compared to 25 26 um the last two one are related to certificated reduction in certificated FTE the first one is um reducing 10 certificated FTE to align with our projected uh declining enrollment and then the last um bullet point on here is a reduction of additional n certificated FTE um and this is to the rationale for this is that as we have fewer schools we're able to load our classrooms more efficiently um which um in our in our in in our plan is to be able to generate some Savings in that area as well um one last uh assumption but not included in our multi-year projection and this is really for the board's consideration is that um once we uh consolidate those schools um we would have an opportunity to repurpose the excess facilities either to uh for for to generate facility use or leasing Revenue um and then the next one would be um the sell of any excess uh facilities that come about through the school consolidation process okay so um with all those components and assumption um we're going to go through the multi-year projection and as I mentioned previously is that um you know we'll be using the second interim report as a baseline um I wanted to highlight I I wanted to show you this and also highlight um the line item that says $12.5 million you may recall that back in second interal report um that $12.5 million was other adjustment this was uh for the districts to utilize the learning recovery recovery Grant um and also some additional onetime money um just to be able to meet the 3% reserve requirement in year 2526 um I I want to note that because um in our revised multi-year projection our recommendation is that now we move that we move the utilization of those funds uh instead of using a 2526 is the movement of 2324 which is the current year and the main reason for that is that um The Learning recovery Grant um what we're uh what we're seeing from the legislator right now is that they're going to be adding a lot of requirements and restrictions to to those funds um if those C funds are carried over and available um at July 1st which is the next school year we would be subject to those requirements um and this is conversation we had internally and also um a conversation that we have with the county office as well um to be able to maximize the usage of those funds and so our recommend recation is to move to move that uh from year 2526 to um 23 24 um I want to I want to also note that that would also increase our projected un ending fund balance for this year um as well and so um with that other note to remember or to note here is that um all the components um of the budget solution plan will remain static in options 1 through six the only thing that would differ um is the school consolidation plan and so that would be aligned to the previous SLS that you've seen so option one um includes the school consolidation plan of uh six Elementary one tk8 and two middle um under this proposal or under this option um for year for the current year we're projecting our Reserve or ending fund balance to be at about 49 $3 million um in year 2425 um approximately 30.6 in year um approximately 23.1 and then and year 2627 um $14.7 million in anying fund balance um under option two this option uh would include the uh School consolidation plan of six Elementary School 1 tk8 to middle school and converting one additional Middle School to a dual immersion program under this option um the projected fund balance for this year is uh 49.3 uh for next year's 30.6 million uh for year 2526 um $ 21.7 million and then in 26 27 um $1.9 million close to $12 million under option three the school consolidation plan includes six Elementary School uh one tk8 and two middle school Under This option um the projected ending fund balance for this year is about 49.3 for next year um 30.6 million um in year 2526 uh$ 21.7 million and then in year 26 27 um 11.9 million under option four um this option includes the school consolidation plan of six Elementary one tk8 one middle and converting one additional Middle School to a dual immersion program um under this option um the projected ending fund balance for this year is about 49.3 for next year um 30.6 million uh 2526 20.3 million and then 2627 um $9.1 million under option five this includes the um School cons consolidation plan of five Elementary School uh 1 tk8 and two Middle School um under dis option the projected ending fund balance would be about 49.3 uh for next year um 30.6 million for year 2526 20.7 million and for year 26 27 um 99.9 million and then lastly for option six um this includes the school consolidation plan um of five elementary school one tk8 one middle um and converting one additional Middle School to a dual immersion program um under this option the projected ending B balance would be 49.3 for this year um 30.6 million for next year uh 19.3 million for year 2526 and 7.

and not have enough time or hours of sleep when completing their homework and some students take a nap on the bus in the morning I think it will be nice to have students to stay in a dorm on pdsd campus if new land uh if f a new land thank you for your consideration and hope you can look at it on second options for pdsd master facility plan thank you moving on to agenda item 1.04 um the superintendent report superintendent rikan thank you good afternoon president knel members of the asdb board of directors acting assistant superintendent ketov assistant superintendent Cooper members of the asdb community welcome to the May 9th board meeting here in Phoenix someone recently shared with me a quote or excuse me shared with me it is 100 the we are in the 100th day of May that expression 100 days of May is interesting and we all know what that feels like we're very busy and we're getting near the end of the school year we are preparing for graduations and we are all overwhelmed with so much to do before the the end of the school year I have to confess my favorite time of the school year is graduation season and we have two one graduation for the Tucson campus will be held Monday May 20th at 4:00 and the second graduation will be here Tuesday May 21st at 5:30 I hope all all of the board members are able to attend both of our graduations and we are cordially inviting you to please attend you all remember at the last board meeting I shared a quote from an ancient Greek engineer named Archimedes and that engineer discovered the concept of using the of using levers and he said give me a place to stand and I can move the world and I would like to go back and discuss that quote and that discussion about stability here at asdb we know that organizations that are stable have certain qualities for their staff and Staff feel things are predictable they are continual they are reliable and there is a sense of security and that sense of security correlates to stability so that sense of stability is critical to the organizational culture and for our leaders to provide that sense of stability then that allows the organization to grow and plan for the future and we know this we also know that asdb has a pretty good foundation we have pretty good stability of course we could approve but we already have some our core values and beliefs we have our mission the focus on excellence and Innovation and as was just mentioned our operating principles act accountability collaboration and transparency as well as the Strategic plan the board has given us to guide us into the future I would like to add two more things that we are working on to have clear transparent communication we are working on improving that and really soliciting feedback meaning for important decisions and we are continuing to improve in that so asdb is really working towards the goal to become more stable as an organization so I'd like to give two examples of how as a stable organization we can better stand on our foundation and address the challenges that are facing us all over so you all might have heard recently the State of Arizona has a budget shortfall we did receive a letter April 19th following um a memo so we received two a first a letter April 19th and then a follow-up memo April 24th and those two pieces of Correspondence said for the next two years we have to to save $ 1.2 billion and again I will say you heard that correctly that was $1.2 billion dollar with a B so that means All State agencies are faced with having to re-evaluate how our budgets could be reduced we don't know yet the budget for the next fiscal year but we do already have several reactions or excuse me directives from the governor's office so I would like to briefly mention those for you and then later assistant superintendent Cooper will provide more explanation for first is we have a head count Max cap excuse me and so what do they mean by headcount cap the head count is the number of Staff we have full-time and part-time so all of the staff within the agency every agency has a headcount cap our agency headcount cap is 800 and 64 so when we talk about headcount we're not talking about uh FTE or full-time equivalent that is not what we are talking about rather each person who works with the agency so one IIA instructional assistant might be full-time at 40 hours a week whereas another might have five hours a week and that is considered two for our head count So currently we have staff we have 23 contractors and those are included within our headcount and most of our contractors are through Acro mostly nursing staff the remaining positions are7 vacancies so fortunately that gives us some wiggle room so that we are able to continue hiring for our teachers professional staff IAS bus drivers Etc it's not as much flexibility as we had before but it is still sufficient for us to be able to continue to operate so that is the good news so that's the first thing second is compensation we have a compensation cap we are not allowed to have any more compensation increases but at the same time the governor's office is allowing for current increases that we have already committed to and communicated to our staff so that means that you have on the board agenda today pay increases that you can and are permitted to approve because we have already committed and communicated with staff prior to the April 19th letter that was the cut off date so we can follow and keep those commitments that you see in board docs for this afternoon that also means from here on out any other increases are not permitted third we have our budget there are possible reductions that need to be made we do not know yet for sure we have not received our budget from the state as of yet so July 1st 2024 until June 20125 June 30th that is our budget year and we have not received um the information of how much we will be receiving from the state when we know that information we will share it so we are not aware right now just so that um but that does not mean that we are sitting on our hands and waiting we are already in the midst of discussions reviewing our budget and trying to figure out how we can find or where we can find that savings within our budget and we have a pretty good idea and we know it will evolve as time goes go on so that is one example of why it is important to have a stable organization so we are able to address challenging situations such as this the second example is our leadership team as the person who provided the public comments said uh looking at our leadership team we are trying to figure out what to do moving into the future as you know we did a nationwide recruitment effort to replace assistant superintendent katov and we had a partnership with nvy and that partnership was successful they brought us 24 candidates we selected the top five we went through a series of interviews and it happened at the end of the interview process n none of those five candidates were selected for the assistant superintendent position so that meant that we had to quickly figure out what to do the first decision was asking acting assistant superintendent ketov if he would would be willing to stay on in that position for an additional year and fortunately he did agree so his contract for the next year is on the agenda for your approval tonight the second decision we made was to look at the educational program and figure out how we could reorganize the education program to strengthen the stability and to improve the stability for the future the third decision we made was again to look at professional development how can we provide professional development to our current leadership and give them the experiential opportunities so that they do have the skills to move into upper Administration positions so we are committed to doing that we haven't figured out the specifics of what it looks like but we are committed to the concept and then the fourth decision was the decision to offer a different position to miss De La Cruz because out of the five candidates she scored the highest so I wanted to give her the same opportunities to learn and to grow and to bring her here and with her colleagues have professional development opportunities to to grow their experience and develop their skills to move up into a senior management position so that decision you we now have our Deputy assistant superintendent position that is up for approval on the agenda tonight for your discussion and approval so we have that another that is another example of planning for the future one more example I wanted to briefly mention is the master facilities plan you had the board work study session just just last week Thursday and you all had the opportunity to review the conceptual designs for the Tucson campus and the Phoenix campus and these this is really planning for the future we are looking at and figuring out how we can provide the best facilities that meet the students needs in now in the 21st century our buildings here are aging Tucson campus is even older than the pdsd campus so we have to have a master facilities plan I am hoping that you took the time to look over the materials that Albert Duff the director of operations has provided to you you did have time to ask questions if you had any and this afternoon we will vote on a conceptual design so if you vote on that that will give us permission to move forward and finalize our Master facilities plan and you might be thinking where's the money going to come from that is a huge question we are facing and we don't know right now but but that doesn't mean that we stop planning we have to have a master facilities plan and then we can use that to figure out who is going to be networking reaching out to the governor's office the state legislature and figuring out future Financial opportunities to fund and really give our students the future for both campuses so it to wrap up I'd like to go back to the point that of the importance of stability here at asdb and I think um both of our assistant superintendants will discuss that more as well but I have been working with you all for eight years and I really appreciate your support and how you cherish asdb it is obvious that you care about us very much so with that I am open for any questions you may have does anyone have any questions I do I was going to be kind and let these guys start um I I have three that I kind of want to start from the the last thing you said and move backwards a little bit so in establishing the deputy assistant superintendent position um I would assume that after let's let's say it this way if the agreement passes today to have um assistant superintendent catch off continue for an additional year I would assume that after that year extension the assistant superintendent position would then repost that is correct my second question to that is um will the it it will the deputy assistant superintendent position remain in place we don't know at this time okay thank you moving back a little bit um as being involved in a state ageny myself and having to go through the governor's reduction exercise um I I know that we were given numbers um to work with I I'm wondering and I don't know if Annette can answer this or Shaina can answer this um since we do operate as an Lea are other leas faced with the same reduction exercise no that lends to my next question um is there a possibility to approach the legislators with that in mind and request some kind of waiver or exemption to this reduction exercise since we are operating as an Lea per legislative directive we have completed the reduction exercise really that was a proposed reduction but nothing has been given back to us about specific commitments or reductions when that does happen then that would be the time time where we would go to the governor's office and request an exemption from the budget reduction but we haven't heard anything yet um I think it is a little premature to ask for that right now unless you all have a different thoughts on that in my very humble opinion I think it would be good to have something prepared prepared and ready to go um we as you know working for a state agency we are working with the premise that those reductions are going to be enforced and I think that we would be better served if we tried to have something in place sooner than later um and maybe try to rally some um allies on the legislative floor that if we if this would need to have that kind of support um just my just my two cents it's okay I don't mean to interrupt could you share what that is good feedback thank you uh reduction exercise so what Annette was speaking to earlier we were given the task of um reducing our budget based on the funding mechanisms as a state agency um the funding mechanisms that we receive our revenues some agencies have other funds which might be um from Taxation and some agencies have General funds that are appropriated from the legislature some agencies have both if they have other funds they were asked to do a 2% reduction for their fiscal year 25 budget which is the one we proposed last year that has not yet been approved plus project that 2% reduction for the next two budget years if you received General funds it was 4% for the current for the 25 year and 2% for the next two years if you receive both of those funds it's both of those things combined asdb receives both of those funds and that's a significant amount of money that could you know help continue to operate the school not a regular state agency um so I that's why I'm I'm saying I think it would be behoove um asdb as an Lea to be prepared to you know have to go to B and request some type of an exemption or a lesser reduction amount um in comparison to other state agencies because you know that was kind of made with a broad swoop of the pen and asdb does not operate the same as other state agencies and I think um we need to be reminding the legislators and the governor's office of that so just to I guess in a more easier to understand St way we were asked as a state agency alone to put on paper where we think we could cut correct by certain percents based on our funding input correct and we have submitted that yes and that could possibly be exactly what the governor's office does that could be so we and I'm speaking as a state agency and as a representative of the board as a state agency we submitted our budget proposal last year September 1st and then we were asked to do this um exercise this reduction exercise and I believe that was due April 24th is yes however as asdb was not originally included in that Statewide communication um it was about a week and a half later okay that's even more interesting to me um so then we submitted what that could possibly look like from the budget submission from last year um we are working from the like I would guess asdb is as well working from the premise that this is going to go through yes um because we have a shortfall that is going to impact the state and that money needs to be recouped in some way um so therefore you know again seeing that other leas do not participate in this exercise I think it would be wise for us as an Lea um to reach out and try to advocate for asdb to be exempt from this exercise this is Linda if I may I have a question thank you it's hard to get your attention from over here in the corner uh so I have a question for you uh Su you're asking discussing the possibility of asking for an exemption um if is there some language that we can use to ask for an exemption or what I would like to clarify exactly what we would be asking for So when you say exemption because we're an Lea um are there other agencies that are also leas are we the only one so I guess my my question is for clarification purposes and that's a very good question Linda um so because because of Statute We Now operate as an Lea and other leas within the state are not required to do this reduction exercise for their budget I think it would be prudent for us as ASB to request the same treatment as an Lea and not have to go through this budget um which now is there a method or a mechanism for that Shaya might have more information on that than I do um I do want to add in in discussions with our ospb analyst I did mention a lot of what you're already discussing as it pertains to us being an Lea he did indicate to me that there have not yet been processes put in place for an agency to request for an exemption and I did let him know at that time we would be more than ready to go ahead and request for that exemption okay awesome I I just think we need to be you know thinking ahead um and not just in the moment as it as it relates to the budget in this regard because um knowing what we're reducing as a state agency that I work for currently um and and the funds that asdb gets sitting you know being on the um finance committee that's a significant amount that would impact the students and the day-to-day operations of um providing academics to students across the state that that was my questions does anybody else have anything else regarding the superintendent report all right moving on to um 1.05 assistant superintendent of curriculum instruction um report interim assistant superintendent catch off good afternoon board president kifil members of the board superintendent rikeman assistant superintendent Cooper and the asdb community almost a year ago in July when I gave my board report I mentioned that I'm a huge Arizona Cardinal fan and similar to football I always look at each school year uh kind of like a new season that means sometimes uh players that were on the team previously stick around sometimes you lose good players and you get upset and sometimes you add great players and it makes the team that much better back in July almost a year ago I was excited to introduce many new additions to the asdb leadership team people like CTE director Scott Matson Region 3 director Greer Martin Parish Tucson principal Paul Sanders OD director Michael Olivier sped director Sarah satii as well as a handful of new assistant principles Karen Talis Sabre Taylor and Melissa Brown going into this year that was a substantial amount of new leaders entering into new positions I am very proud in all of them of how they've grown throughout the year and as of today uh none have given an indication that they're leaving and they'll all be returning next year I know we still have a few months left and anything can happen uh but I do want to thank them all for their dedication and desire to stay with the asdb team it's always e easier to move forward and grow when many of the pieces don't change year after year as I wrap up a year in this position I want to go back to something I said at the May board meeting May 20123 I concluded that by saying we spend a here's the quote we spent a lot of time at these board meetings discussing the campuses but we can't forget the Early Learning Program and the itinera programs the largest number of our students that we contact are within those two programs a year later I feel like I need to reiterate that again as a lot of time a lot of my time this year has been spent on the campuses um no matter if our campuses have two kids or 2,000 kids no matter if they have veteran principles or new principles by Design that's where the majority of the federal reporting State reporting um idea IEPs that's where a lot of that emphasis is and they will always be taking um a lot lot of attention as we look forward as I look forward to next year I'm looking forward to working closer with Dr Benedict and the Alp as well as the itinerant directors Jason Lily Greer parish and Rosie Hicks to continue to learn more about their amazing programs within the agency which truly touch the entire State of Arizona in conclusion I want to give one of my famous one of my favorite quotes from a famous American business theorist named Edward Deming and that quote is every system is perfectly designed to get the results that it gets so again every system is perfectly designed to get the results that it gets as we wrap up this year or this season and as we reflect on our wins and losses throughout the year I do hope that all of us the teachers staff leaders and the board can continue to look at asdb look at the Strategic plan look at the master facility plan and work together to continue to build systems that are designed to get the best outcomes possible for this agency you all have a copy of my report if there's any questions please let me know any questions okay moving on um agenda item 1.06 six assistant superintendent of agency operations and Support Services report assistant superintendent Cooper good afternoon board president kifl superintendent rikan acting assistant superintendent katoff members of the board asdb community and staff members as we find ourselves welcoming May and then June we stand on the verge of closing out yet another fiscal year with approximately six to seven weeks remaining the operations and support services team has been very busy supporting each of the educational programs as they close out the academic year uh the various activities initiatives and projects that each of them have been working on have been included in the departmental reports but I do want to mention um at a higher level that includes finalizing the transition of of our new student information system working on filling staff vacancies assisting with with the coordination of the graduation so that we can celebrate our graduating classes of 2024 collaborating on the implementation of a new complaints system portal and monitoring our agency budget also included as a separate agenda item under 5.02 is the work our director of operations has been spearheading which is the development and completion of the master facilities plan plan these last two months are months of transition where we're shifting from one year to the next and focus on how we can better provide the support and resources necessary to both serve our students and our staff within this next year as some of what we've already been discussing with that said some of the most difficult challenges continuing to face us is that we're striving to provide that highest quality education for our students but that means we're having to manage our resources at the same time that includes our facilities our staff the technology as well as the finances to help navigate the state's projected deficit of about the $1.2 billion which became effective April 27th the governor's off instituted the Statewide headcount cap provided the compensation and measures for all executive agencies boards and commissions what the governor's office indicated is that the head count is not necessarily a freeze the cap but it's a cap on the number of positions as superintendent rikman mentioned in the agency and what that means is we can refill our positions if they become vacant and if there are any vacant positions that no longer need to be filled we can reallocate those positions if there is a need for a new position within the agency the head count cap includes all full-time part-time and contracted staff which as we've already mentioned include our contracted vendors for um primarily Acro which would be our um one toone nurses both with helping with supporting our FBC preschool contract as well as our one toone nurses here on the Phoenix campus and as already mentioned for asdb that headcount cap was originally identified to be originally and what that meant was that included our only filled positions and the 23 contractors that we had we seek clarification as we had a number of positions as you all are aware 117 vacancies and superintendent reikan was able to work and request that we a be able to add those vacancies to our headcount caps to ensure that we stay within the 864 headcount cap limit we'll be analyzing every vacancy before requesting approval to recruit and refill the position and we will also be requiring more specific justification when acts to adding new position as it relates to the compensation Administration measures which became effective April 27th the governor's office also indicated that any staff increases to their base pay will be put on pause unless it was already communicated and approved on or before April 19th these actions included ingrade adjustments individual Merit increases and agency Merit increase programs as superintendent rikman mentioned for asdb based on our understanding the salaries for 2025 increases that were approved in our previous March 7th board meeting will not be impacted additionally over the last few months we've also publicly communicated to agency staff and made commitments to present the remaining fiscal year 2025 salary schedule adjustments which are included um are for our interpreters and related services staff as you recall we may have we've had every intention to present both of the salary schedules at the March 7th board meeting however both groups requested that we put a hold on that as they were wanting us to re-evaluate and take into consideration further feedback that they were wanting to provide as well as requesting that we conduct a market analysis we did just that during the last few weeks we've collaborated with each of the staff and have included those recommendations for their salary adjustments in today's consent agenda item 6.01 with the board's approval today we would have achieved our goal this year of recommending and receiving approval for changes to salary schedules before teacher contracts were issued and before staff members left to enjoy their summer break in add addition to the headcount cap in implementing the compensation Administration measures each agency as we've just talked about was tasked with conducting a budgetary savings exercise where we were directed to present plans to trim an annualized 4% from our current fiscal year 24 general fund operations budget of which the 2% had to be ongoing savings for ASB our schol year 2024 General funds appropriation budget for context is about $26 million so the 4% equated to identifying a little over a million dollars in cuts for the remainder of the current year with the ongoing 2% Cuts being about 520,000 so roughly a total of about 1.5 million dollar from our general fund our total operating appropriation a budget which includes both the general fund and our school for the deaf and the blind fund which primarily consists of our institutional vouchers and our land endowment is about $41 million in total which meant the 2% Target cut equated to about th000 the budgetary savings exercise did not include proposed cuts to the $2.3 million of our special line items which for ascb that would be our special um line item for our school bus our agency vehicle replacement and our Cooperative Services it also did not include the $6 million of our non-appropriated or restricted fund budgets which would be primarily for our federal grants and the prop 301 classroom site funds most of the proposed expenditure cuts the budget team initially identified included restricted purchases to only essential items limiting in and out of state travel and reviewing the various vacant positions primarily funded through the general fund positions that are critical in providing the student special education services as required in the IEPs were not included identifying the proposed cuts and presenting the plan to the governor's office was an exercise and not set in stone however it was meant to be a practice according to the suggestions that we were advised by our state agency Liaisons we have yet to receive our fiscal year 2025 um budget and if you recall that was submitted in early September so we do not know if any of the decision pack packages we requested appropriated funding for will be included in our final approved agency budget which begins July 1st both spending and revenue issues need to be addressed both at a um both need to be addressed as a comprehensive long-term plan I and as we talk about Su sustainability stability and given the continued Financial challenges were we were already facing with the contracted vendor services for transportation our student support staff most of which primarily results from our recruitment challenges the staff vacancies and our change in Lea status with the passage of House Bill 2863 as you've heard over the last couple of years I've been here we've already developed plans to continue with identifying ongoing cost reduction measures implementing accountability controls and creating operational efficiencies Additionally the agency's grant developer position which was a new position we did add this year she's been aggressively seeking new Revenue sources and funding opportunities and she's been doing an awesome job as she's been doing that this will all help to balance our budget and ensure we have that fiscal sustainability and stability we will be forced however to make choices regarding our budget situation um the sooner we take actions as you mentioned board president kifil um the less drastic they will need to be um du to our uniqueness of being a state agency that provides those specialized Educational Services and programs as mentioned we are seeking clarification on a few items and have indicated that we will seek an exempt from the state if and when necessary there is a lot of uncertainty and it is unclear at this time how strict the headcount cap and compensation ad Administration measures will be however we are committed to minimizing the direct impact on our students and staff at this time there's no additional information to provide I I felt like that was quite a mouthful um but it was a lot of information to definitely share um with the agency and the board I'm open to answer any additional questions at this time does anyone have any questions for assistant superintendent Cooper right thank you moving on to 2.01 um the approval of the consent agenda um with oh yeah um consistent with board policy to include items 3.01 5 .01 6.01 6.02 6.03 6.04 7.02 7.03 and 7.04 this okay can you hear I'd like to pull uh 6.02 and 6.03 okay can I have a motion to approve the consent agenda items minus 6.02 and 6.03 so moved do I have a second second all those in favor to approve consent agenda items 3.01 5.01 6.01 6.04 7.02 7.03 and 7.04 say I I I I any opposition seeing none those pass so I need to do three four two and three I think Michael Gordon said I I don't know if anyone else heard I did okay I just want so I don't forget okay then we are moving on to agenda item 4.01 the finance report Kim bitr director good afternoon board president kifo superintendent rikman assistant superintendent Cooper assistant superintendent tof members of the board and asdb Community you have been provided our most recent board report that covers the financial data for March 2023 and 20124 also included are the mar March financial statements for 2023 and 2024 this data was covered in our most recent finance committee meeting held last Thursday May 2nd with board member C Gordon also intendant were superintendent rikman and assistant superintendent Cooper the total student comp provided in the in the board report for April 1st 2024 is a summarized total we are analyzing the data from the student information system this includes finding missing data on the student records and validating everything the current data shows 2010 students as of April 1st 2024 compared to 2,146 students as of April 1st 2023 a total decrease of 136 students the locations where the student count has decreased our pdsd by 30 Regional cooperatives by 56 preschool by 40 and birth to three by 15 students at pdsd at least 12 students moved out of state and at least six students left for mainstream School in the regions some of the Region 2 students are being serviced by region 3 and some of the students have relocated to districts that do not use our services and the teacher shortage has impacted the number of students that we can provide services to as of April 1st we had about 507 FTE which includes 8.5 FTE at foundation for blind children at that time we employed 725 staff only 152 are full-time 12mth staff there were currently 182 vacancies across the agency that we are actively recruiting for the highlights of the March 2024 financial report shows the total revenue of 41.1 million was 1.2 million lower than the March 2023 revenue of 42.3 million the major difference is the decrease in receipts from the institutional vure and the fee for service Revenue these are tied to the student count the fee for service billing is dependent on the data from the student information system this is offset by an increase in the spending from the general fund the budget 2023 budget fiscal year 2023 obligated expenditures of 46 million were 2.2 million less than budget fiscal year 2024 obligated expenditures of 48.2 million the increase in is in payroll of 1.2 million due to the salary adjustments for minimum wage professional and outside Services increase of 1.2 million due to the contracted nurses related services staff and contracted transportation services travel increase of 165,000 is increase in student travel and professional development for staff these are offset by a reduction in transfers out that were transferred last year of7 770,000 to adoa for security upgrades at pdsd and food service equipment at both campuses the financial statements reflect the fiscal year data and not the budget fiscal year data fiscal year 24 obligations have exceeded the revenue by 2.5 million and we had to use existing cash balances to meet those obligations our ending cash balance is 1 million less than it was at this time last year the reductions are in federal grants of 430,000 the institutional voucher fund of 393,000 the classroom site fund of SE 63,000 and the increase in The Cooperative service fund of 300,000 this concludes my report and if there are no if there are any questions I'm here to answer thank you any questions thank you okay agenda item 5.02 information and possible action item approval of Master facility plan Albert Duff director of operations thank you president Kel superintendent ragman assistant superintendent Cooper assistant superintendent catch off um I would like to spend a little time today I'll lift this up so I can be heard a little more clearly I've also been told I need to slow my RO was speaking a few times so I will do my best uh Su with that as well um so before you today is about two years worth of work um we started this process and I think we went over that in the work study session the fact that we started the master facility plan back in October of 2022 that process process also had an a an aspect from the auditor general as a requirement to align our current uh facilities with Arizona administrative code in in order to better utilize the square footage that we had there was a lot of process that I think we went over in the work study session to get to this point and some options that have been presented to the board for your discussion the main point of today in this moment is for you to give me a directive of how I'm going to move forward with requesting Capital funding okay we don't have the level of funding needed internally to fund these projects ourselves so we have to go out to others and so therefore I have to have that information from you of how you would like us to proceed um I would like to notate that uh this discussion and action item I'm going to start with the Phoenix campus which is when we looked at the Phoenix campus campus the square footage student population enrollment and demographics have resulted in us seeing that the size of the facility is acceptable and works for what our needs are but the overall condition design and utilization of the facility needs a lot of work therefore what was presented for it at the work study session was that we would actually utilize our architecture and engineering firm which is Lea architecture to design and as you have forward in the in the board docs what is intended for each building how we would renovate it and the overall aspect of its future use the total cost of that was just I think right around $38 million to complete that maybe a little more off the top of my head that is a rough order magnitude so that's a rough estimate to do all of that work as a phased apprach approached over 10 years so it's a long time it's very very tricky as we have to pull students out of a building for six months to a year and then move them back in after that renovation is done any of you have worked in schools have seen what we all love to see of those portable classrooms that show up every so often that's what that would look like for this process with this discussion item the board can obvious obiously give direction to move forward with this process for us to renovate and keep Phoenix campus essentially the same as it is today and provide great educational opportunities for our students there with what we have one of the big notations I would like to notate um is the fact that we would be demolishing the m and tctc building we would demolish those in order to build a new birth to five Center as we we've seen an increase in enrollment through birth to five as well as a uh huge benefit to the operational aspect of having our Preschool teachers and our birth to five teachers all in one area so that way that Continuum of services provides the best service for the most crucial time of language acquisition and so that was the intent there for Phoenix Tucson campus is a little more tricky tucon on campus as notated in previous work study sessions is 346,000 square ft built over 30 different structures on 40 plus acres of land that was designed to house well more than 350 students in 1980 it had that so whenever they built the buildings in 1990 from the information they had they built it correctly but times have changed as well as some of the legal aspects that have for enrollment so therefore our enrollment on the Tucson campus has now gone down to right around 150 students through the projections and seeing what we have in front of us we're seeing enrollment stay stable between right around 110 to 150 so therefore we wanted to decrease that campus down to meet the Arizona Administrative Code of approximately 180,000 Square ft when we start started that process we found that we could renovate certain buildings which is presented to you as option one we went through that process and started to really look at the condition and age of the buildings as well as some unique design aspects of those buildings that would be challenging to renovate and it was determined to create an option to this was outside of the scope laa being wonderful Partners did option two essentially pro bono for us um which was wonderful of them and I really appreciate that and option two would give us the aspect of just building a whole new prek through 12th grade building on a vacant piece of land on the campus that's currently there as a point to bring out with those two items with regards to cost and timeline option one of renovating the buildings that are listed would take approximately only 10 years it would result in over $42 million of cost with an additional 2.7 million in landscape upgrades option two would take approximately two to three years to complete require no movement of students out of their current buildings and cost $4 million less the reason it's less is because of the inflationary costs of doing a phase construction approach year-over-year for years in the work study session it was mentioned could we do an option two for Phoenix as well I contacted Lea architecture they gave us one free pro bono and so they they did that for us but um unfortunately we would have to write another scope of work and go ahead and proceed forward with that I don't have a price point yet for this that but there is an opportunity to do a a a similar option to for the Phoenix campus I don't know at this time if it would be as fiscally beneficial or timeline beneficial as option two is that we see for the Tucson campus but there is an opportunity to do that and we could do that potentially next fiscal year um I know that there's a lot of information on the website with regards to the PDF files I know PDFs are not the most accessible format especially for our blind and uh visually impaired community and I apologize about that we do have some Braille versions that if there's more concerns that we will go through um those were presented at the open houses and we did have that in Braille for our blind NBI Community um there's been a lot of stakeholder engagement just want to at that as well and there will be continued stakeholder engagement we have essentially tears on our stakeholders we have identified them from the beginning of the pro process of one two and three not necessarily of importance just their role and their capacity regardless of what direction is given we would utilize the additional tier groups specializations from individuals such as teachers of the DEA teachers of the blind students alumni as we move forward with either option there will be a lot more stakeholder engagement more and more down that process as we look at individuals of what is needed in each building and each classroom I could take up all day going over all of this but I would like to open it up for more questions or comments from the board I will open it up to questions from the board I do you guys are be like shut upuk um so my first question is if if for tucon campus if we went with option two what would happen to the um once we moved into the new building what would happen to the old buildings and how much would that cost so that as far as anything with regards to Surplus land or buildings after the fact is not part of this discussion action item that would be a future discussion and action item okay um that then you answered my second question as well um my third question would be if we to move forward with an action item could we do something like um make a motion to move to approve of the master facility plan but give some leeway to allow for uh development of an option two with the Phoenix campus absolutely and do you want a definitive of option one or two for Tucson I would appreciate that in order for us to meet our auditor General's aspect um because we need to have the master facility plan completed by June 30th uh if there was a directive for the Phoenix campus to develop an option two we could still develop the master facility plan to meet our timeline and then add that in as an attendant if I may would like to also go back to the previous question I I know on the documents it says parcel for sale that is not determined yet I want to be very clear it would be up to the board at a different date to either sell transfer or lease that area out or do nothing but that is obviously something that when we maintain control of it we are still responsible to maintain it and part of the auditor findings is that we have to have Capital planning to maintain any buildings that are on our inventory list so there will be U um a push to figure out what we would do with those Surplus buildings and Land once the projects are completed I have one followup um I understand that in either of the two Sun options um the burger Auditorium would be part of that would that be then renovated yes we would intend to do that that might be um a combination of funds especially considering it it gets rented out so there's Enterprise funds that can help with that it is also a newer building so it wasn't on the initial list we would also maintain the superintendent's home um and which is now asdb Museum as well as the the historic aspects yes awesome then you answered my other qu my follow-up so awesome okay I will entertain a motion this Linda you have a question this is Linda yes this is Linda B speaking I I may have missed something I did actually miss that work study session unfortunately I was out of town so I was debating whether or not I should uh jump in or not um but out of curiosity if at some point down the road there is an issue with funding will we be forced into a situation where we may have to sell that unused land or that parcel um from the perspective of the state if they look at it and say you have this land we expect you to sell it to you and use that Revenue um or do you have any any thoughts or concerns about that what is your sense of that Albert that's a good question um as far as being forced and and this may be a question for our attorney general team over there as I don't know how that would work but I do know that adoa as well as the state legislature looks to be able to have this be as C neutral as possible so when we look at the level of deferred maintenance of the old buildings as well as the value of the land if the savings from not doing the Deferred maintenance plus the potential income from the sale or transfer or lease of that land uh meets or exceeds the cost of the new construction then it becomes very easy for the legislature to go move forward it's actually going to save us money so so could they put pressure I I would say that there's always going to be uh pressure as we are in right now from um uh the state to do what is fiscally best for the taxpayers but maintain um what we have to do as an agency what I would like to notate and it's something I did also say to superintendent reichman um and I know we have a lot of members that are watching from the alumni which is no matter what um we have to to honor our history without sacrificing our future ASB has done this before and we can maintain our history regardless of the option but it is a matter of putting effort and a conscious decision to honor that history and where we came from this is Linda um interesting you say that speaking of honoring and valuing our history I you serve on the board of another school for the deaf um it is half private half State and they've had the same issues come up um where they have a a parcel remaining um and it is a very um it's a very prominent area and when we got into that financial difficulty um there were they were pushed to sell and so I was wondering if that would be something that asdb from would be encouraged to do of course being this this other school is half private half State it's a little bit unique um but having um schools for the deaf both here and in other states owning large Parcels of land that we highly value um we want to preserve them for future buildings or future projects um it is very it's a very difficult position to be in and I and I do understand the difficulty of that which is why I wanted to ask where we were what we were looking at here in Arizona um if if we may be in that position so yeah I just wanted to share with the board as well that we're not alone in this there are other de schools facing the same kinds of decisions that's correct U we're seeing that in many other areas and I appreciate that uh Linda as well I would also like to notate that the museum is a historical building um due to the great work of Paulie Brady Garcia and so many others so the push to trying to get rid of that would be much more difficult uh so we have some great legal protection for some of our most historic and cherished areas any other questions or comments yeah okay uh Albert okay just to be clear my understanding is we need to have a master plan to the state by June 30 correct that is correct now this master plan if we were to approve whatever tonight then we'd be good for that and if there were changes things come up budgetarily um planned then this isn't set in stone never to be changed correct quite the opposite the intent of this document is to be a living document and that's part of the auditor General's finding that we had to make changes to policy and we already did that uh and so we have our Capital uh Review Committee that every six months we review this information based off of demographics legal aspects best education practices and would change it as needed based off of that so it is the opposite it is not meant to be fixed right that's the point I wanted to kind of bring up and make clear that you we need this plan and um we can always adjust adjust it as we go yes and also you know what you have in front of you is just the conceptual designs the full plan and I I have Lea behind me but we were trying to work through it and it's right around 200 Pages total so there's a lot more information in there about history and everything else it's a very comprehensive document but what you have in front of you is is the main goal so do we need to like to we have to make a decision so should we do that first and then yeah why don't we do that yeah so I think Lynn makes a very good point here um I'd like to maybe put a motion on the table or have someone put a motion on the table of which option to move forward for the Tucson campus and vote on that and then vote on the entire piece um together I move to um except put forward option two for the two Tucan campus I have a motion do I have a second I second all those in favor for option two for the Tucson campus please say I or raise your hand I I I opposed option two passes so now um I would also like us to consider for Phoenix to move forward with the proposal as is while also investigating the option um of a option two for Phoenix for lack of a better term and approve moving forward with option two and two Sun so do I have a motion so moved okay this is Mike can I ask a question just before you proceed absolutely Mike go right ahead um I I I don't understand why we would vote uh to accept option one for Phoenix when we really don't have the information for for auction two which sounds like it really might be the way we want to proceed Mike I don't think the idea is to move forward with option one on Phoenix the idea is to move forward with option one in the master facility plan until we have the information for option two so that we can make a decision between the two there's a due date on the master fa facility plan Albert if you want to speak to that yes sorry I think you probably already addressed it it just to me it seems to approve option one and proceed with with the Fulfillment of that while we're really waiting for the opportunity for option two to be developed if I a little out of sequence I if I may and I agree it is a little out of sequence we would have loved to um had more have more time close um what I would um notate uh Mr Gordon is that and maybe it's the verbage that we need to to get hammered down here is that uh if I may present an a motion in that sense is a motion to approve the current option pending further review of the development of option two in order to meet the deadline of the auditor General's requirements therefore it is clear that I have to come back with an option two prior to moving forward with any actual construction on any one of those sites this is um Linda I have a question if I may uh I had the same hesitation as you um Mr Gordon it's the what if what if scenarios that we're looking at here which are always difficult have we um discussed these things with our attorney general um for the school or the agency have we checked if it's okay is that a motion that we can make is that a vote that we can take um I guess I'm looking for legal advice in terms of are are we able to do this to say yes we'll go forward with um option one pending a potential option two that we don't actually have have is that o is that okay for us to do right so this is uh Katie you're asking if we have asked for approval from our attorney general yeah I guess I'm I'm wondering if there's like a a legal impact of this is that are is that an okay motion for us to make I'm looking over there I think there's an attorney so I think the question is at hand is can we make a motion to approve current option for the Phoenix campus pending development of a second option um to meet the de deadline for the Strategic plan submission um with the understanding that once that second option we would then re discuss and and then make a motion to decide which option we would go for with the Phoenix campus just want to make sure we're covering all bases this is Linda good afternoon this is Deborah Sterling I'm an Assistant Attorney General and I work with the ASB on many of their issues can you get a little closer to the mic sure thank you is that better much better yes first thing I have to clarify is I normally do not give legal advice in public open session I need your permission to do that you need to you have my permission to do and I need the board's permission okay so so just make a simple motion I move that we allow um Deb to give us advice on this motion process do I have a second I'll second V by second all those in favor I opposed I motion carries thank you I mean I'm asking that because um it's a fairly straightforward issue um I'm not I'm kind of familiar with the master plan I've seen it and I've talked with the staff about some parts of it certainly at at the board level here you can make a motion directing staff to move forward as best you as corrected and if any issues come up then the staff can come back to you and they can report it and get additional advice okay any questions thank you thank you thank you so much I don't know if we move the camera so I don't know that we have an official motion on the floor or if we need to amend the current motion just but I am open to a motion on yeah if you can read them yeah good luck um I move that we approve the current option for the pdsd campus pending the development of of an option two at a future time to do this in order to meet our deadline for the master for the master facility plan to the state a second slove okay I have a motion in a second all those in favor say I I I I opposed I hearing none motion carries okay uh yes it is um we are at about 90 minutes so we are going to take a 10-minute break here and we will resume at let's just say 5:40 it's like e e e that was 10 minutes am I live can you hear me are we good I think we're missing one board person still media are you all set one minute yeah we're K I'm just waiting on Katie okay all right we're going to go ahead um and resume with 6.02 intent to offer fiscal year 2025 Employment contract to Orin catch off interim assistant superintendent of curriculum and instruction do I have oh go ahead yes I just wanted to remind you all that he requested this discussion to be open okay right um this is Lynn I pulled both 602 and 6.03 not because of the P the people not because of or not because of Rosie I think they're both very fine qualified people for the positions my concern is more adding another upper level administrative position especially under the budgetary um terms right now and the headcap and I know we have some vacancies um but I just feel we're so topheavy I hesitate to add yet another administrative position and that's the reason I pulled them so do I have any comments or questions or any response from staff yes this is Earl Terry one please I did take a couple of notes I had a question about 6.03 Anette um excuse me one sec uh Anette proposed a new position for the deputy assistant superintendent and I just wanted to make sure that I'm uh clear there were 24 applicants or so that NE um got for us and we whittel that down to five um and the one um got got the top score we are um offering her this new position but I'm wondering if you could offer clarification on um why we're not offering her the assistant superintendent position and whether you're going to be conducting a brand new search for that position exactly that 6.03 and that is specific to Rosie so I don't think we H can have that discussion right now cor correct we're currently on 6.02 so if we can keep the conversation to 6.02 and then we'll move down to 6.03 after we decide what we're going to do with 6.02 so we can so we we can have a discussion you can ask questions or I can entertain a motion on this the I I make a motion to oh yeah sorry and if this breaks the orders of the the board I I apologize understanding what I just heard I am fine with changing my mind so you guys can discuss the two positions in executive session I don't know if I different agenda items we have to do them separately okay I mean we could go into executive session to discuss them both so that's an option as well um if you if anybody wanted that option I I can change my mind and provide that option understood I'm going to make a motion on 6.02 um to offer Employment contract to or catch off for interim assistant superintendent of curriculum and instruction I have a motion do I have a second Linda b i second all those in favor say I I I I opposed nay okay um motion carries moving on to 6.03 um Anette if you would like to address um board member Terry's question for 6.03 or we can also again we can um move to go into executive session to discuss this um if we need legal advice um specifically to that person but if you are just wondering about the position in general Annette you might be able to feel that question that question of why we didn't offer the assistant superintendent position to any of those five candidates is because none of them had assistant managerial experience what we look at other deaf schools blind schools most of them are smaller schools they have a smaller number of teachers a smaller number of professional staff and when we look at assistant uh superintendent Orin uh catch off responsibilities he has 400 professional staff Underneath Him 220 teachers in that professional staff it is a large group of staff and it's a large agency he has responsibilities not only of two campuses but also for the intinerary services and for the early learning programs you just heard him say most of the time or attention is on the campuses and it hasn't been able to provide the kind of guidance and support that he wants to provide for ELP program and the itinerant program for our birs of three and 3 to 5 our tenant services are more than half of our students unfortunately we have a great leader and those people here have been here have been here for a while so it's really looking at those five ex those five candidates experience and their skills one was the Preferred Choice with the highest score but looking at the experience and the responsibilities for the [Music] job they did not align I could not offer that position to that person for assistant superintendent I just couldn't do that and several people asked me to do that and as I looked looked at the experience the qualifications it was a wonderful candidate but it didn't have that assistant managerial experience none of them had that so what's the solution we we have already um discussed with our leadership people and I just just discussed with you all about our uh leaderships and how do we provide them with professional development that gives them that managerial skills experience and then looking at that candidate that is preferred from the interview panel what do we do and how do we bring them to the agency I'm sorry what hey hang on a second what is what is happening right now um uh someone we're getting a little bit lost and distracted by someone walking onto stage um and this isn't um necessarily the right time or or place can you share with us what is going on please my apologies I merely wanted to make sure that the board understood I work for the Attorney General's office my name is Michelle I'm one of the Assistant Attorney General in the employment Ara and I just wanted to make sure that the discussion about this item did not cross the line into discussing the actual person because that person had asked to have that information be discussed in executive session so I apologize for the way I came up here okay I'm not present in front of all of you very often so I just wanted to make that com so I would say if we want to discuss this further as to why that person was not offered the assistant superintendent position and yet another position we would move this into executive session and I would need a motion for that this is Linda I move that we go into executive session um you need I'm sorry you did need a motion for executive session so moved I have a motion do I have a second all second all those in favor say I I I so we need to read the executive session information all over the place where do we need to go it's usually oh it's this one right here yeah thank you thank um don't we read that in executive session [Music] minutes this is just a minute something here she's checking I think you can read it okay so perer to AR 38- 43103 A1 the board may vote to go into executive session for the purposes of discussion and consideration of employment matters since we've already passed that motion we we are going to um go into an executive session so there'll be a short break okay e e e anyone outside we're coming back to get ready to start for okay thank you I'm just waiting for Suk e e okay all right welcome back thank you for your patience everyone um we are on 6.03 and I can we can entertain a motion this is Linda I would like this is Linda I would like to make a motion that we accept the approve the offer um of employment to Rosie DEA Cruz as Deputy assistant superintendent of curriculum and instruction is that good enough language Suk I have a motion do I have a second this is Katie I second all those in favor say I I I opposed nay okay I think we have I think the motion passes thank you I got to go back to my notes um Now we move on to 7.01 information and discussion item right yeah yeah okay introduction and possible discussion of policies BGE ebaa ECB JH jhd and kec Maria Murphy director of policy and government relations good evening Madam president Madam Secretary members of the board superintendent rikman assistant superintendent uh ASB community and staff you have before you the redline policies that are being presented no public comment was received um these are all in response to uh Arizona School Board Association advisories and I have made those updates uh with the review of our internal subject matter experts and this is first read so we will be voting on this at the next board meeting correct that is correct ma'am did anyone have any questions all right thank you Maria thank you all right moving on to agenda item 801 call to the public for non-agenda items I have two calls to the public on non- agendized items the first one will go with Paulie uh Garcia ni just PR sorry I wasn't paying attention board president members of the board superintendent and administrators community and friends first of all I will briefly um mention the master facility plans that have been proposed to be honest I'm not very comfortable I don't um necessarily like plan A or B for tucon campus um because I know too much about the problems there I think that the architecture has painted a picture to make it look good that I don't fully trust but anyway I actually wanted to make a comment about the history and the Chamber of Commerce um some comments that have come up about ASB and I will try to keep it brief um there's another story that I would love to share but I'm going to have to save that for another day there's an interesting one about milk and eggs but we'll talk about that later I've worked at asdb as the curator and I've done a lot of historical research as well I found a very interesting story about the Chamber of Commerce in 1914 and excuse me I need to use different glasses just one moment please in 1914 a question came up the question was regarding a state school for um the deaf and blind and that question came to the legislature it was to consider a permanent place for asdb Tucson could not afford to lose the asdb campus it was near the University of Arizona on Park Avenue and Second Street the secretary at the time was hearing and emphasized to the legislature in Tucson that the issue had been brought to them and he said we have to take quick action in order to prevent other people from taking over asdb and trying to relocate it to somewhere else like Phoenix one member of the Chamber of Commerce and a Tucson legislator said that Tucson was the natural home for the deaf and blind children and that land was intended to be permanent and their place their home was to be permanently in that area where ASB now is in 19 17 the legisl another legislator decided to propose having a school for the deaf and blind excuse me this microphone isn't necessary for me um and so that they said if you're going to do this school for the deaf and blind thing you need to do it quickly the purpose of um creating that land and and making that home in Tucson uh was intentional and everybody worked together they called for uh support for reinforcements and the Chamber of Comm Commerce advised the Tucson legislator to go up to Phoenix and tell them that um this is ours and we will give uh money funding for the school for the deaf and blind for it to stay in Tucson uh excuse me give 40 acres and rather than 40 acres they actually gave 50 acres and then in 1918 the land became permanently assigned to ASB and it uh found its home on West Speedway in 2015 I went to Phoenix to see the legislature and I proposed that asdb um became become a historical site our tuon campus and that easily passed uh with a unanimous vote I am proud to see that we have the blue marker of as a historical site and that is the reason um that when I see that word permanent it is important that we keep that in mind Tucson said that that land is the natural home for deaf and blind children that land on West Speedway should stay as it is that is what I feel truly strongly about the school should remain as it is we bought 50 acres we had 50 acres for the school and now we're down to 40 but that is our history those 40 acres are our history thank you oh and before that I also had a thought um I was uh listening about uh plans for the future expansion of the school and we do need to think about um the school as well and do something about that about those numbers thank you our last comment will be from Beverly Hawkins hello board and school administrators my name is Beverly Hawkins I will try to keep it brief I'm a graduate of ASB and I highly value keeping the school as it is I know that the legislator has said um that we have to uh cut our budget and we are looking at unused buildings and things like that um and trying to make our budget reasonable um perhaps change those um buildings and change the landscape But ultimately what we should be focusing on a student need give the students a place to recreate outside do something good with it as far as plans A and B I feel like we're confining our students to a smaller part of Campus um there are generally separate um dorms for girls and boys at other schools across the country if everything is too um um close together boys and girls are going to have find a way to have sex in the dorms so those uh Apache and those dorms need to be separated to keep boys and girls separate middle school and high school um those buildings were just built in I think the '90s they need to they need to stay the way that they are some of the other buildings could be changed to Parks or change to landscaping or something like that um to more reasonably use the money so those are my suggestions and thank you for listening thank you be before we move on to 8.02 I think um Linda wanted to mention something oh oh oh yes oh this is Linda I'm I'm so sorry I was in the middle of a coughing fit having some allergies up here I wanted to make an announcement for those who um may not be aware the clean election committee has partnered with acdh to develop a voter education guide uh and translate that into ASL and it is ready to go or will be ready to go for the primary over the next few days um in this week deaf interpreters will be working very very hard to develop those videos and I thought this would would be a great way a great tool to use for our students um as well as de adults to get a better idea of what um voting looks like um so that our Dove students can um understand their civic duty a little bit better and understand what the voting process looks like let's start them young so I wanted to make sure everyone aware is aware of that um we will do that for the 2024 election there will be more ASL videos coming out for the general election um at the end of August as well so please bear that in mind all right moving on to 8.02 discussion item agenda items for the next regular board meeting scheduled for July 11th 2024 and Tucson this is not specific for the next board meeting but I would like to um direct um asdb staff to work with the asdb e a did I say that right okay um and um we had talked about using the utsman and resources to pull um eligible um potential eligible members for the EA um on their interest and involvement in developing an H policy so I would like to direct staff to move forward with that so that we could possibly have a discussion for a um another work study session to to discuss the results of that um poll let's say does it still have the question about using agency resources to the or public resources for private organizations activ or private organization activities so I thought I thought we right but I thought we were discussing having the Ombudsman actually conduct the poll the unbs person's time spent from asdb and their time that is spent for uh paid for by the agency all right let me I will follow up with Annette on this and the AG cuz they have left for the evening um to see if we can go ahead with that for the oh oh she's still here huh oh I I'm not seeing her hi Deb there you are okay can can you answer that question for us can you answer that question didn't the table's right in my oh there's Michelle too yes sorry oh it has I guess it moves a little bit good afternoon good evening I guess I'm Deborah Str the assistant a again if you want me to provide legal advice you have to give me permission as benign as it may be to give it in the public session I move that we um allow Deb to provide some legal expertise on this subject I have a second all those in favor I I awesome okay um I think if I heard correctly the question is the use of State resources in order to um work with potential Education Association so what we're trying from our last um work study we decided we would like to get a sort of the pulse of potentially um potential membership for the educational Association right now it's very very small um and we'd kind of like to know the interest of staff that would be eligible to participate prior to developing a policy um can we use State resources to pull staff to do that I apologize I don't know the answer off the top of my head okay you know but what I can do is I know I mean I could review the law which there isn't a whole lot on but I do know other like school districts that have done this and I can certainly talk to their attorneys and find out how that was done because they would be essentially using public resources from their District so I I'd be glad to do that you let me know um that would be awesome if you could email Annette and I so that we could either move forward or think of another plan of action if we need it be glad to aw anything else I can help you with I not at this time thank you thank you all right any other items for the next agenda you can always contact myself or Annette all right moving down to 901 this one's mine but before I move to adjourn I this is teacher appreciation week and I want to express my appreciation for all the teachers staff nurses keep on keeping on and now I move to adjourn I'll second all those in favor hi hi I meeting is adjourned at 6:56 p.m. thank you everybody thank you ASD DB community

half million is reserved for payment into next year's employee retention stipended um and then we also do throughout the year we make adjustments um based on the program activity if we had additional budget um activity in regular Ed versus special ed transportation and K3 reading program and so that is um The Adjustment we see being done in M our Capital funds again that unrestricted capital is exactly that 4.5 million reduction from when we had December as our most revised budget to now in May so that is specifically attributed to that uh budget allocation transfer to M and then the emergency building renewal grant program those are related to those school facility divisions projects that we received throughout the year so this just been a little bit more activity in approved projects from December to May so that reflects the most updated figures from the sfd classroom site fund there's been no change um since it's already reflected carry forward all the updated activity there's been no change from the December budget revision to this may current revision so that still stands at the reflect um final carry forward amounts when we had our December budget revision we still didn't have those Grant completion reports finalized through the state so now that that's been done um this reflects the final carry forward amounts as well as we've had a couple additional small federal grants um in that time that have been awarded and so that's the updated balance there um State Grant again just very minimal activity and then our food service fund um again it's a cash-based fund and so really the activity in there reflects only the available Revenue sources that are um available and U to commit to that Pro program but obviously we've seen a lot more increased activity in our food service which is a good thing and so we have adjusted the um budget balance to reflect the activity for this fisal year and as always we do have um all of our financial reports once this report is um or this budget is approved by the board we will be updating our website to reflect this most updated annual budget and then we have all of our other Financial reports audited reports available for public viewing at any point in time and so at this point I um happy to answer any questions from the board at this time are there any public comments I'm going to take that as a note good okay all right we'll move forward to to our regular meeting and we'll start with item C1 Dr Coto thank you madam president uh tonight we're here to recognize three outstanding scholars in our district um and I would ask the board if they could join us in the front I'm going to read um about these individuals if once I read your name uh please stand up so you can be recognized and after I get done reading the little blurb about you come shake the board's hand and take some pictures so we'll let the governing board get up front and then we will start in with our three outstanding Scholars all right first up tonight is Samantha Montanez uh Shadow Ridge senior and Samantha has received a prestigious NC scholarship totaling $180,000 as the eldest of five children Samantha has assumed a significant responsibility often taken on a maternal role for her siblings despite the challenges of relocating frequently she has demonstrated remarkable determination in maintaining her academic performance Shadow Ridge High School marks her third high school yet Samantha remains deeply committed to her education her siblings and her passion for track and field Samantha's father a master gunner Sergeant E9 in the Marine Corps with 24 years of service has undoubtedly influenced her career path Samantha's dedication to serving her country will continue as she begins her journey at Arizona State University this fall through the ROC program upon completing her degree at ASU Samantha will embark on her next chapter joining the Marines as an officer upon graduation so Samantha congratulations we are extremely proud of [Applause] you all right next up we have a Shadow Ridge High School senior Carolyn Austin Carolyn stand up there she is uh Carolyn Nam was named a Flynn scholar and will receive the prestigious Flynn scholarship valued at more than $130,000 Austin is one of only 20 recipients across the State of Arizona selected out of 1,45 applicants for her academic achievement leadership and involvement service to the community ability to communicate and personal qualities she plans to attend Ariz State University's Tempe campus and major in culture technology and environment and will be finishing high school with a full year of college completed due to taking advanced placement and dual enrollment classes Austin is ranked ninth in her class of 546 and has a 4.625 weighted GPA she is a member of the National Honor Society and a football team manager Austin is the first Flynn scholarship in Shadow Ridge High School's history congratulations we are very proud of you [Applause] Carolyn and tonight we celebrate Alex Neo Alex is a remarkable young man who has been appointed to the United States Merchant Marine Academy valued at approximately $250,000 Alex successfully navigated a rigorous selection process that included submitting essays undergoing physical and medical examinations and showcasing his academic prowess through SAT and ACT scores his commitment to Excellence was further demonstrated through interviews with Senator Cinema's service Academy board which resulted in a congressional nomination by Senator Kirsten Cinema Alex's Journey to the academy began in September 2023 marking a significant milestone in his dedication to serving the National Security Marine transportation and economic needs of the United States congratulations Alex on your well-deserved success and for embodying the spirit of dedication and Leadership we are very proud of you great job and if we could again a round of applause for these three amazing Scholars Alex and Carolyn and Samantha congratulations we we very proud of [Applause] you and while you're taking your seats just a quick reminder to finish up um with the student recognitions we will also be recognizing a bunch of graduates on Wednesday May 15 so that is coming up quick okay next we have audience with individuals all right we don't have any all right uh next we have item E1 student update we don't have a student update all right moving on to superintendent update Dr Coto thank you madam president um tonight just kind of previewed it we're getting ready for graduation the end of the school year um graduation will be held State Farm Stadium coming up on Wednesday May 15th so first graduation at 10:00 and the last one starts at 5:30 so we are looking forward to that I'm looking forward to the end of the year we're finishing strong and um it's it's a good time as you can see the uh three students we celebrated there's many of those success stories across our district and we're very proud of all of our students so that's all I have this evening thank you next we have item E3 governing board update okay let's see excuse me um I attended the daart Education Foundation dinner where uh 90 seniors received uh scholarships worth up to $90,000 um also went to the Thompson Ranch ballet folor and Sundown graduation was sh emotional with uh those 90 kids and all their accomplishment and it was also Bobby Lockhart's last graduate graduation since she's retiring and uh wish her a lot of luck in her future retirement plans and finally I attended the Shadow Ridge um honors award ceremony so congratulations to all the seniors it's been a very busy two weeks since the last board meeting um I also attended uh Thompson ranches ballet folklore EO and I just want to say that it was phenomenal the dancers um you could tell that they really uh work hard at at the performance um very elegant beautiful dresses um and then in the the brochure it mentioned that this has been going on for 15 years at Thompson Ranch so I just want to I just want to congratulate um principal Kerr for continuing this tradition I absolutely loved it had a blast so um from there I went to Willow Canyon High School ceremony senior award ceremony um congratulations to all those students then from there I was also attended Sundown um and congratulations to all those uh graduates and honors um and then from there I went to Freedom traditionals National Junior Honor Societies in indoctrinate or um induction I'm sorry um we had 20 new inductees so congratulations to all the sixth seventh and eighth graders so thank you I just want to wish all of our teachers a a happy Teacher Appreciation Week um I know you guys all go above and beyond our three Scholars that were here this evening you're um obviously had a huge part in that very proud of those three students by the way I just that the amount that they're awarded is just unbelievable um so very proud of them but but again um our teachers had a a big part in that of inspiring them and helping them along the way and um there's no amount I say this every day there's no amount of money anyone could ever pay me to be a teacher nowadays I just I wouldn't be able to do it so I admire all of you and uh thank you for all that you do I appreciate it it's it's people say it's great to be a teacher you just work less than a year get Summers off and um that's always the joke because half of more than half of our teachers if not every single one of them they're um not bell-to-bell teachers they work when they get home they work through their Summers many have to get second jobs um and a lot of those things aren't things that they necessarily advertised but it's their life so again just want to make sure that you understand that that's noticed and um really appreciated so enjoy your week I also attended the Cinco the trace um event over at Thompson Ranch uh with the ballet f glorica um our students were just absolutely incredible and um it was just a beautiful experience um I also attended the uh the sundown Mountain ceremony looking forward to seeing those uh seniors walk across the big stage next week um I also attended the Valley Vista senior convocation ceremony and it's just really inspiring to see so many with um with Bright Futures ahead all of the scholarships awarded was was just absolutely incredible and I'm sorry I wasn't able to make it to all of the other high schools but work family life is crazy in May um and then um I I also enjoyed the freedom traditional National Junior Honor Society induction ceremony um big congratulations to all of our district inductees um and that was it thank you next up item F1 I'll entertain a motion to approve the consent agenda I move the governing board approve consent agenda items as presented motion carries okay moving to item H1 Dr croo thank you madam president uh tonight we are very proud to present two individuals for administrative recommendations for the oh what's matter H1 oh sorry we'll be proud in a [Laughter] minute I skipped marydale sorry I was getting all pumped up I was ready we will go to the summary of meet and confer sessions first Miss spel will take us through that please hold thank you Dr CTO Madame President members of the board um tonight we are here to present the summary of our meet and confer sessions which have been occurring throughout the year um I did want to point out the Ida team that um really comes together and spends their time and effort to discuss um really those items of interest for those various employee groups that we see noted there and just ensure that we're meeting the the needs and exploring every possible options to really um address any concerns and or questions for this coming year so definitely want to thank their um them for their time and effort again we started this process in December um met quite a few times throughout the year and really culminated in tonight's uh recommendations to the board which we'll go over in here in just a second so the process really when we um first meet is really the every individual group um kind of goes through and identifies what are those area priorities what are those that they feel would make the biggest um impact on the overall success of of their areas as well as for the district and so throughout the meetings um we also gathered various requests and what we do then is go back we cost out those options um it's never a no we're not going to consider this it's let's see what the cost of that is and whether it's something that we we can even consider um given the estimates and projected revenues for this coming year so we do evaluate all those options um we then as I mentioned we we weigh the cost of those options down sometimes a challenge because as you know the state budget is not necessarily adopted by that time and so we have to do a conservative estimate while still trying to address the high priority needs of the group and then really towards the end of this process we ensure that all of the groups they do have a consensus over the um options that are being explored based on the revenue sources available and so ultimately that consensus is achieved and we then bring that to the governing board for your U approval for recommendation and approval for the board so one of the first items that the IBA team did uh recommend was one that we already uh brought to you back in February and that was the retention stipended again that was based off that onetime state aid funding that we received um at the beginning of this fiscal year um and they really found that to be a value to provide that additional retention and stipend as you know our eser funds are finishing at the end of June 30th and so there was still that onetime funding that we received from the state and so determined that that was a good um impact for our employees to receive that retention dipen so um tonight's budget revision as we already mentioned reflected that that adjustment additionally later on in that same month of February we then brought to the board the recommendation for the benefits package and so that did have an increase cost of about $500,000 um really the district um maintained the majority of that increase we tried to pass as minimal on to the employees as possible and continue to offer a z employee contribution for HSA based employee only plan and so that also absorbed um some of the projected Revenue uh for next year was in that benefits package and so what we did is the assumptions that were used um we look at projections and estimates and enrollment forecasts for this coming year so we have an estimated ADM count of about 21,900 what that really reflects it's about the K8 counts we expect to remain generally flat uh we do still expect an increase in the high school counts as well as continued growth in the special education um student population and so also expecting that we're going to be receiving that uh 2 % increase for the inflationary adjustment from the state um we anticipate that happening um once the state budget's approved as well um that is one of the required items that they are going to be funding there's other conversations on other things but we're not necessarily seeing that finalized and so we wanted to provide a conservative estimate for Revenue next year and then also we then take that estimated amount coming in and we have to set aside funding for what we know is the minimum wage increase that continues to go in effect every January and then also we have known an utility rate increases I know APS passed a pretty large um increase for this coming year that already went into effect March 1st and so we expect we put some funds aside um for that as well so once all of those items were accounted for we then look at what remains and the items that um were provided from the IBA team for the board's recommendation are these two things the first one is to provide a 2% increase in the base pay to all current employees and that is for all the employee groups um and as in previous years we would also continue to um the process of increasing the salary schedules by um half of the recommended increase so that we continue to prioritize our current employees and so you'll see those salary schedules for um board consideration and during the action discussion items and then also there was one position that uh really from all the various employee groups this was one that that Rose to the top as far as just needing to be addressed and that was looking at our data records technician at the k8s and our high school registar um looking at a similar role at the front office it was looked to say you know that we need to address some vacancies and some turnover that occurs in that position um because some are often moving to the other um position that may perform kind of similar clerical functions and so it was looked to increase that from a grade J to a grade L um and so that was the one position that was um recommended for the board's approval this is the summary of ultimately the costs of what those amounts and recommendations would account for so the base pay increase of 2% would result in about a 3 million doll um increase for next year the grade increase for that one position we see that amount there as mentioned we had the benefits cost increase and also the set aside that we have planned for both the minimum wage and utility rates that we know to be going up and so based on that 2% inflationary adjustment that we know to be coming that is um more than enough to cover that amount and so we do have a budget balance um going to the next year based on these recommendations and so that is the update and the recommendation for the board's consideration um and I'm happy to answer any questions can I just ask a quick question just to make sure I'm clear on the the benefits piece the maintain zero employee contribution for HSA based employee only plan HSA is more of that that savings health savings plan right but they the employee will also get um a regular insurance plan like through Blue Cross Blue Shield correct as well yes so that is one of our with called the high deductible healthare plan so they do have health care benefits and HealthCare coverage um but it's different from a PO where you have a standard $25 deductible or a $50 deductible you will have a certain amount that you have to pay still Co insurance for your amounts so what the district does is we offer that z um employee only plan we do contribute as a district if you're an employee only $500 towards your plan if your family $750 and then in addition to that employees if they have a wellness visit can have an additional 250 added to their plan if they participate in the um Wellness incentives they get an additional 150 so the employees do have the possibility of having $900 from the district contributed into that health savings plan which would help them offset some of those costs but yes it is still Insurance um they don't have to pay the premium the district has um bore the cost of the premium for that um plan but there are still related Insurance expenses that um that you incur with a high deductible healthcare plan so high deductible you're meaning so that would be U it's not so much a co-pay situation correct correct okay yeah you usually see like a discounted rate um you start seeing some where you kind of kind estimate what does it cost to go to this physician versus this phys so it really kind of puts more of that um power and control you know in the employees hands of determining where they would go versus just getting the strict co-pay as you would with a PO plan I see okay thank you you're welcome with the um increase to the data records technician and registrars I'm just curious is that conversation um within ibaa is that organic or is that um the district possibly presenting a a few different positions for potential upgrade there were various um other items to be considered but actually that was the one I'm looking kind of at all the various cost out requests and that was really the only position that was looked at to say this is one of high need and I know last year we addressed I think a couple other positions where we saw High turnover vacancies in um I think what often happens is you have those positions when there's an opening in that other position that's in that front office that does similar um attendance taking they then move to that position thereby creating a vacancy in the state of records and as we know they are the key position to accurately capturing that student enrollment information which drives our funding and so that was looked at as a position that's obviously very integral to make sure we we maintain the people in there as who obtain the training rather than constantly having that turnover but yes that is definitely one that the IBA team noted was one that needed to be addressed right thank you I know it's also an audit point for us too it is so I maybe this will help with that I you know if that if that does I would be very happy so any other questions or discussion okay we'll move on to item i1 Dr crto okay Now's the Time we can be excited um we are proud to present the following administrative recommendations for uh positions for the 2425 school year uh tonight we are recommending Mr Jim burn as being recommended for the assign assignment of assistant principal at Dart high school and Mr Ian Casey is being recommended for the assignment of assistant principal at Luke Elementary so all candidates obviously receive salary and benefits commensurate with their position uh they went through a comprehensive selection process as they always do and we are very excited to bring this Rec recommendation to you tonight for them to join our team and they are with us in the audience tonight so I'll stand for any questions I move to approve the appointment of Jim burn and Ian Casey as assistant principls for the 2024 2025 school year motion carries congratulations if you could stand and be recognized real quick we appreciate that congratulations welcome to the team all right moving to item I2 Dr croo thank you Madame President tonight we bring to you the district's pay for performance plan and Dr asai will present this item good evening Madam president members of the board um it is my pleasure to present tonight on the 301 performance plan it is not a very complex I don't have the clicker do you have the clicker you I just seen one slide sorry um it is not a very um it's not a very thrilling presentation it presents the committee's breakdown uh to kind of recap where the committee went uh this is uh this is different than my slide was uh this is the slide breakdown so we heard from the study sessions that it was important to have accountability in the system and that accounts for the bottom 40% which is the achievement profile School letter grade uh the top part we heard that teacher we wanted teacher valuation way to give teachers some uh some control over what they're doing that they don't always feel like they have enough control over the school letter grade so we gave those equal weight rates of 40 and 40 uh the committee did recommend 20% for fact hours uh they do think it's important that teachers are giving service to their school and being there more than just Bell to Bell lots of teachers are but it also helps when teachers you know can can gain from that so 301 hours can be used for things like tutoring uh chaperoning dancing is there are there's a whole list of things teachers can do as long as it's a service to their school because it's going up by 10% of this model the committee is recommending that it's 30 hours versus 15 hours because the percent double they wanted to double the fact hours and I'll take any questions about the committee work I have a question regarding um under performance criteria M what does it mean when it says developing and do at the top developing so teachers depending on their rating on the Danielson rubric uh depending on how many distinguish they have how many proficient they have there are cut marks and they're either determined at the end of that evaluation to be highly effective effective developing or ineffective so our newer teachers might have more Basics because they're just learning we don't expect our our brand new teachers coming out to be on that distinguished really Danielson is a hard rubric when it's used correctly for an example for a distinguished students have to be asking students questions in class you really have to get that dialogue going a teacher that's at the basic which would kind of put her into developing might just be asking questions so it's really going through that we would expect our veteran teachers our Master Teachers to be distinguished so there are some younger teachers who are in that developing an effective range okay thank you is there a reason why you're using highly effective effective developing as opposed to using the the words on as I'm listening to you I thought of this question the word the on the evaluation itself like distinguished or basic just so it is that's the way they come out I mean that's what they're called when we rate them I don't on that form it's that's how they come out as well oh okay yeah that's just so the categories are different but the the end result on that evaluation form are these yeah okay thank you on excuse me underperform perance criteria I just want to make sure I understand where it says 30 hours it's for the whole year correct it's for the whole year per semester and it can start in the summer some you know some people start in July so it's a calendar it's a calendar year okay you mean fiscal year or calendar year I I've been here so long I just call it a calendar year it is a fiscal year it starts July 1 yes thank you I just wanted to clarify just I I live in school time I I get it you want me to go make you some more espresso please okay Dr crto I move to approve the district's pay for performance pfp plan for eligible certificated staff beginning July 1st motion carries okay item I3 Dr CTO thank you madam president tonight we bring to you you just heard the update on IBA these are the salary proposed salary schedules for the 2425 school year they do reflect the 1% to the new incoming employees and she mentioned 2% for current employees so the cap on these was revised this afternoon because it only reflected a 1% the cap is for current employees and that needed to go up by 2% so that was revised um and those revised are posted on here but these are the um recommendations for the salary schedules for salary placement schedule and also asking for the approval of the 2% increase for all employee levels current employees in our system so I will stand for any questions you may have on this item thank you Dr kredo I move to approve the salary um for certified licensed administrative and classified employees and the 2024 2025 salary placement schedules as presented motion carries moving to item I4 Dr Coto thank you madam president uh tonight Dr asaiah will take us through this item Madame President members of the board uh now we'll be talking about the personalized submissions project uh the personalized admissions project H has basically two goals to get more qualified Arizona high schoolers into higher education and to streamline the application process by removing barriers I put the first bullet first because I think it's very important to understand this is an in our district this would be an opin program for parents so in other districts every kid is part of it in our district it would depend on if the parent wanted that letter sent home so I'll proceed with it from there so in the personalized submissions project we upload our data to the state uh they have someone there working that verifies all transcripts because to get into an Arizona college you need to meet certain requirements that staffer goes through and they calculate did this child meet abore and abore get us the credits to get into college from there they uh they reach out to us we would do the opt-in letter uh then they would give us a letter to provide those families saying your child has been accepted to ASU congratulations it basically makes it so the child doesn't have to apply as long as they meet the requirements the college accepts them based on that um I wanted to go over protections because I was concerned when we heard about this program about our data protections for our students because that's important uh so we do upload the data directly to ad and the data we're uploading is child's transcripts uh a decision Center data scientist who's approved to work at ad who cannot extract any data without ad's approval reviews the transcript dat of the student his or her task is to code the courses to make sure they meet the Regent admissions requirement and then they make a list of students who are on track for University and who aren't on track the calculation of who's on track is accepted by the universities without the University's admission seeing the student data the university once my child said yes I want to take you up on your offer of acceptance I would then have to produce those transcripts again but I've already been invited uh the letter template comes from the University and right now I believe it is ASU and na they are trying to get U OFA on board um and the there's a print mailing shop who we can use to send the letters again the university gets no data until it's provided by the family the district does receive a letter that attests that print service has shared no data and then the data is deleted um from ad after after it's used one of the reasons this is kind of near and dear to my heart my husband comes from a family who wasn't a college educated family and it was very hard kind of going through the way to get to college and I know that some people can do that naturally but in a family of eight he didn't have a lot of help doing that I actually went through the admissions process with him when he was about 35 and it was a lot more complicated than when I applied to U OFA a while ago um so what this does is it takes the that out of the parents having to you know do all the really hold their kids hands or the kids having to go through it while they're still trying to navigate AP classes and things and it's a way to just invite them into the university saying congratulations you're accepted um from what I understand from the districts that do this is the kids get really excited and start talking about it and they go up and they say Mr moosey did you know that I got accepted into ASU and it creates that colleg going mindset they don't necessarily have to accept but to just know that they had passed Admissions and they're they're invited has had a positive um influence on those kids in those districts I'll take any questions just to confirm ASU is so far the only University issue is so far I believe na is almost on board correct okay with potential for more to come with the potential for more to come I know they talked about U OFA specifically I think because they're all three the state universities um they're not I didn't I haven't heard anything about GCU okay so I guess one of the concerns that I have is students are just automatically accepted they don't have to go through the process to apply to me that just seems like everyone gets a trophy like you know does if if students can't and and understand your situation was a little different than most people's um but in general if students don't apply to college if they're not motivated to apply to college or they're too scared what makes what's going to motivate them once they get to college to actually go to class and perform at the high levels I think that's a really good question and it's one that I can't give you a definite answer on um I also have a child who applied to college and went through all of that and she's back at home with me um so even going through that process didn't really seem to help a whole lot um however I do think you know the students we were talking about had to clear all the aore requirements the foreign language everything that's entailed with it they also had to meet a certain GPA threshold so they are students who have done that work to get there it's just the application process they're not going through and with that I I wonder I I is this going to discourage some other students from applying you know once they hear that this kid automatically got accepted this kid automatically got accepted and this kid's going well I didn't automatically get accept it what's the point of applying you know do we think that might discourage others or would that not be an issue it could be an issue again I I can't say one way or the other I guess it could but those students who aren't accepted wouldn't meet the criteria if they if they did apply they wouldn't have cleared those aore credits that doesn't mean that they won't be accepted to Community College or somewhere else but if they don't have you know if they passed all their classes with D's and they didn't get the GPA to qualify they wouldn't be able to get accepted either way I guess I would assume I would assume that our counselors would be having those conversations with students that are meeting the obvious requirements to to gain entrance into a school like ASU wouldn't our counselors have that conversation like dude you you're probably going to get approved why don't you apply you know what I mean aren't they having those those conversations with their students today I think they do um I can't guarantee you that they do okay um you know I do they do go in and do whole class A lot uh they do meet with our kids who aren't on track to graduate but there's a big Middle Ground between the kids that aren't on track to graduate our kids that are clearing abore and our kids who are kind of surviving not thriving right here and I do think they meet probably a little bit more right now with this group to say hey we need to get on track so we graduate than we do with that upper group we could do a better job with our upper group I I guess my concern and and I don't know if this is maybe where you were going with us a little bit but if our students are you know struggling maybe College isn't like you know the immediate fix for them yeah and some kids are going to yeah some kids are going to go to career right they're going to get a certification or they're going to go and get a job and any of those are fine today what this does is it just targets those who have that GPA to clear and it says hey this is a door you can walk through but a GPA to clear I mean that means you're you're likely not getting a scholarship ship do you know what I mean so you're almost setting them up for potential Financial issues I can you repeat the question I'm sorry if they're struggling with their with their grades if they're kind of borderline they're they're likely not going to receive a scholarship or yes right and if they're struggling with their grades they probably wouldn't clear University admissions as well correct okay but this is sorry this is just an acceptance they still have to figure out how to pay for it which may I'm sorry allergies but they that may be an incentive to apply for scholarships hey I got accepted to ASU now I got to figure out how to pay for it and then also with the FASA hopefully that application has gotten a lot easier but this may be an incentive to start researching on scholarships so that they can get you know from the flip side excited to how am I going to pay for this it maybe and I think you you know one of the things I think of is sometimes in our households and we talked about this in my household when I was younger my hus in my house it was always shelle when you go to college when you go to college in my husband's family of eight immigrants it was always when you go to work when you go to work so he never had that as a thought in his mind and receiving this letter because he did have decent grades uh receiving this letter might have said to him hey you can go to college a lot earlier well also unless unless things have changed in the last few years um I know at least for ASU if you you don't even have to apply for certain scholarships it's just based on Merit they'll just tell you you've been awarded this much money based on your GPA so um that'll help students as far as wondering where the money is coming from yeah they don't have to apply for those scholarships there's plenty out there but those are automatic those are the best do we have an ETA on when the other colleges might come on board um I do not we would hope I I think na they talked about it like it was an immediate I don't have an exact date okay and U OFA I I would be almost certain it's not next year so my best guess would be na next year and the U OFA the following year I think for me the one thing that I that makes me okay with it is that it's opt in so parents it's up to the parents if they if they want to have this happen for their child and they'll know like so for maybe a struggling child um they may not want to opt in and have them go through that and then find out we don't really have the money and you're not going to qualify for scholarships or whatever um I like that piece of it I think when we talked about it earlier um I either didn't hear it or I didn't ask um that piece as far as if it's something that everyone's automatically doing or not so I like the fact that it's opt in and I have to credit Scott stale we stole that piece from them I guess I still I still have a bit of a concern that it's just ASU also um you know it helps if the other state schools will come on board too but it just feels like it if you know it almost feels like a money trap for certain students I think something we could emphasize to our families and the counselors could do this going around is if you got the acceptance letter from ASU you're also going to be accepted into U OFA and na I mean they all have the same region requirement they would have to go through the application process but it would be something if a child was like I don't want to stay here okay well you also have the options of tucon and Flag Staff and we can help you navigate you through that process is it just a timing thing because you said NE is almost on board so have they verbalized or have you heard that they're actually moving into this process we just haven't finished them up yet yes have we heard if it's going to extend any of the trade schools um I haven't and I don't I can't tell you that I know the acceptance for all the trade schools and what that application looks like and then one other question um who will be uploading this data to ad D our research and achievement department and then how long is this agreement good for I don't remember uhuh I I don't have that information I'm so sorry I did not look before I can get that back to you and then if if any you and um U OFA jump on board with this then we don't have to come back with an agenda item no it would be it would be the same for them same yeah I don't know I'm just I'm very lary of sharing any data you know it it helps that parents have to opt into it and not opt out of it it just I don't know makes me nervous but I'm not sure if I misheard you earlier but were you saying that this data is has uploaded to ad already for other purposes just for graduation purposes I don't think ad has our graduation our data for graduation I'm not I misheard you then okay oh yeah we upload it I believe I don't think they have it before that Dr Coto do you I'm sorry we do not upload that data ever I ever but we don't specifically upload the transcript data and all that okay um and then also just to clarify hold on I got a window update okay hold on postpone um the the letter that's attached here includes ASU Na and U OFA is this just a sample it's a sample letter okay so when would the when would this letter be received would it be like in the student handbook you know book of papers you have to sign at the beginning of every year is it something mailed separately no it would have to be mailed separately because it's after we find out if the students accepted or not because they only get the letter if they're accepted okay no I'm sorry the letter that a letter for the parents page five yes for them to sign I'm sorry no we would do the letter individually and get it home okay in the beginning of the school year I would do it in the beginning of the school year yes but I wouldn't include it in the student handbook I think enough not enough of our parents always read the entire student handbook so I would want it to stand out to them thank you okay yeah I don't want it to get lost in the paperwork the beginning of the school year okay if we get to the point with um parents Square where we can sign forms electronically that would be that would be wonderful because I think it would make it easier for parents but I would want it to be sent on its own so it stands out okay I guess another concern I have um maybe this isn't a concern at all I'm just thinking out loud so if we've got this top tier percent of students of high achieving students just automatically get accepted will there be enough room for C I guess average students to still get accepted to these state universities so yes your see your see child your C student qualifies for it because with abore you have to have all a BS and C's I guess that's a that's another question so the criteria the specific criteria for this did I miss it somewhere if you're opting in and to get accepted do we have the specific criteria somewhere uh for aore yes abore I believe your overall GPA needs to be I want to say 2.0 uh which would be a state a c average you have to have four years of English four years of math three years of science two social studies two years of foreign language One Arts CTE and then your electives so any student who meets that criteria could possibly get accepted automatically yes are there any demographic um data point shared no those are not on the transcript okay so that does not come into their calculation on acceptance no okay thank you I'll entertain a motion on this one I move the board approve the participating institution data sharing agreement personalized College admission project and authorize the assistant superintendent of Education to sign the agreement and any Affiliated documents sorry motion carries all right moving to item I5 Dr Coto thank you madam president uh tonight um we asked to approve the uh budget revision that Mary Dell did an amazing job um presenting in the public hearing and with that maryell will stand for any questions you may have but other than that um we're just asking for the approval of the budget revision I move to approve the 2023 2024 okay hold on a second is that the correct year okay 2023 2024 revised expenditure budget second motion carries moving to item I6 Dr Coto thank you madam president uh we are getting towards the end of the year so um I'm I'm asking that you have a motion to establish an executive session for next board meeting May 23rd uh for the superintendent year in evaluation and I also will do a public presentation at that board meeting okay additionally I would request a different date I will be out of town I will not be in attendance at the next board meeting is there another date that works for you even an off cycle one maybe we could look at that I wasn't prepared to look at that but um we can definitely look at that if we need to I just with that we only have one um one board meeting in June um we which makes it difficult with goals and everything because I'd like to present the goals to uh establish goals and I would like this board to also review the goals they haven't been reviewed since 2019 all at that June 13th meeting so so if we want to pack it all in there we can do that but that might be a little much for that night because I would like to present uh those goals and develop my goals before the administrators report back on the 9th and 10th of July I believe it is what about the 30th and if that worked uh depending on how late it would go I just need to be wrapped up by 8 so since that's not a board meeting night I don't think anyway is it the 30th I could do the 30th I could possibly phone in on the 23rd but we've got a family graduation that day so I'm not quite sure what what would be going on that evening and I'll be 3 hours ahead of you but I could do the 30th we also have the option of of sticking with the 23rd if if we wanted to but does the 20 does the 30th work for you though um I could make the 30th work I could I mean if you want to stick with the 23rd that's perfectly fine that's up to you it wasn't workable in any other way um it's all right I feel the love it's okay I get it you are very loved um so how does everyone else feel I okay me I can do either one either one you either one okay so the 30th you could do that okay okay sorry to throw you off will be an agenda with just one item I can actually do the Public Presentation and go in executive session yeah okay that'll that would shorten up the next meeting too then probably no well not doing the presentation we still have the goals review at that meeting and all that at the 13 be a public correct in the beginning yes so are we doing it at five or six um whatever you guys would like to do I don't know how long your presentation would be probably 15 minutes max you're good I'm flexible on the time yeah I am too so I can meet earlier that day if anybody's able to or we can just do it at 6 early doesn't work for me I could do 5:30 okay I can't do six or I can't do five I'm sorry okay I'm tired okay so we're good with 5:30 yeah 30th okay I moved to estab wait sorry I just editing it myself one moment okay so I I moved to establish an executive session on it's not updated but May 30th at 5:30 for the superintendent's yearend evaluation second I'm sorry but isn't there going to be a presentation prior to the executive session yeah we'll just establish a board me it it's not updated so a motion to establish a public meeting a board meeting and executive session do you want me to redo it I can't hear you I'm not voting because she's she's she'll have to resend the vote to us I believe you're saying that that's up there oh Lord small print okay I move to I move to establish a regular governing board meeting and executive session on May 30th 2024 for the superintendent yearend evaluation chy do you want to second that again second what I didn't vote on it okay motion [Laughter] passes um all right moving to item J1 request for future agenda items okay none okay I move to adjourn

I'll second that roll call vote annais I I Katherine Jersey and Trisha Kendall I everyone should have an opportunity to adjourn all right thanks everybody have a great night e e

million for year 2627 um this slide just shows a summary of all the options uh for year 2627 since that's going to be the very critical year um in terms of um comparing one option to another and showing the board in a summary version uh what the beginning balance is um total revenue total expenditures um um and the projected ending fund balance uh for all those options uh in year 2627 um and the options are noted on the bottom of the slide um in terms of next steps um as uh Dr a had mentioned previously you know we're still waiting for the May revised official date for that will be uh May 14th um is the official release date so we're eagerly awaiting for that um as we noted earlier um you know our next board meeting is going to be on the 21st and this is going to be a very critical point where we're going to be asking the board to provide us with a decision on the options that um has been presented tonight um on May 28th um we have a a scheduled budget committee meeting um and then as I alluded earlier uh June 13th is the public hearing for the proposed budget for next year's budget um June 26 7th is the adoption um of the 2425 budget um and then we wanted to give you or give you um also a little bit of a preview of some of the considerations for the next school year um once our budget feed um then you know other other duties or responsibilities and tasks will need to be done so from July 24 2024 through June 2024 um you know the districts will be will will continue to have ongoing Community engagement um with the stakeholders regarding School consolidation um and then from December 2024 through January 2025 um the administration will be bringing a res resolution for the board to consider uh with respect to school consolidation um and Staffing reduction and this is the critical point where we would be identifying uh both School site and position that were're recommending um to be incorporated in the uh School cons school budget solution plan um and then after that from February 2025 through June 2025 um you know the the work in terms of the logistics the shifting of positions the mov of kits all that's going to happen um during that time pray with that I'd be happy to take any questions thank you thank you if you're all okay I'll open it up for public comments first and then bring it back um so I'm going to go ahead and open it up for public comments on this item um at this time please welcome to the podium thank you Sandra Al Mark president Educators Association um I just want to say that you know these next few years we're going to have to have some really really difficult discussions and some really difficult decisions to make and it's going to affect all of the community it's going to affect the teachers the staff all the employees in the district and I just hope that you know seeing the timeline and seeing some of the stuff that's laid out I really want to stress the importance of the community engagement of doing this process the right way of listening to all of our stakeholders and making sure that the verbiage that goes out is consistent and reliable you know I I know that a lot of different FTE and different departments are going to be affected by this and you know one of the things that like for my unit it was saying 19 people well those 19 people we usually have some attrition throughout the different years of people retiring or people moving on so our ours might not be as impacted as others but just to be extremely careful when we're handling people's jobs and livelihoods the way that we word and approach things and to also make sure that the seal department is really looked at during this time to figure out how to blend and meld the sites together that it's not you know closing this school and shoving everybody over here but that whatever school is created I don't know if we want to rename them once once it happens if we want to pick new mascots we're going to have to have a lot of healing and if we don't have that healing that's going to reflect with our students it's going to reflect with our testing it's going to reflect with what moves forward with this District so please stakeholders have an open and transparent system thank you thank you okay I'm seeing no more any questions or comments from the board vice president kto Yeah you mentioned it before it was bad want you see it on paper it didn't F course um even under the most Draconian plan we're still in defit expanding like obviously because we don't achieve the 21 million that we need to get to or I'm assuming that's the reason yeah so um our our objective here is to present a plan that keeps the um the district solvent um in the eyes of the county office um you know the plan itself doesn't achieve or closed the entire budget Gap that we have so um you know the challenge we faces as we continue to move forward into even after year 26 27 is that we have Revenue that keeps going down because of the clining mement and our cost either stabilize or increases from year to year so we're every year you know trying to find solutions to um close that Gap and so it's going to be an ongoing challenge so this is the first iteration the first step um to present a plan that would stabilize uh the fiscal condition of the district um but it's going to be an ongoing effort um you to keep the keep the distance well thanks for that um uh one of the things that I also want to mention is that I saw that one of the things was thr out there's a sale of properties I'm very concerned about that and I I don't think it I guess it would be easy to go ahead and get an infusion cash that would help us right now but it really doesn't help us in the long term is that money just is used up in one year I think that the solution that I'm interested in are those that are contining to generate Revenue bringing revenue from Long Haul even if it's smaller than the initial trunk that you would get from the sale uh and so those are the ones that I'm looking for um I guess at some point joh we have to we will have to talk about how we would because I know that it was just brought at the very end but one of the things that I we don't want to see is that we um take action and then all of a sudden we have a bunch of sites that are out there vacant in our isore and there are source of problems for the community we've unfortunately had dealt with that recently with the old MOX building and so I don't want to recreate that recreate that on on a on a number of sites throughout the entire district and so uh I would I would think that that should be something that we're we're we're actively exploring and seeing what it is that we're going to do to maintain some level of activity while we are figuring out what it is that we do find partners that might be interested in in you know using this size for one reason or not something that's compatible with with our mission so I those are my statements and there's no easy way of approach I approach from things really important I'll obviously have more comment later that's just where I want to trusty FL Shelton thank you thank you um Dr Amazon and um Mr Chang and the whole team I know you mentioned the iterative process a lot of talking and um and I think that this is the conversation we we need to have um and as ugly as it is and I do just really want to um ECT and call out the the thinking that um Sandra Rivera just brought up um you know thinking ahead is what we need to be doing um and just in that Community engagement process I think it is it's as much about the consolidation plan but it's also about the the ReUse like I think it's kind of both of those um I did reread the 2021 facilities group um report thank you for providing that because I wasn't here and um got to see the detail of it and I think we need to sort of um revisit those assumptions about what is not what is not acceptable I I want um I want to reach out to some of those committee members because I think 2024 and 25 are different than 2021 about you know the kind of things that we could um do on our on our campuses um I W uh before I have a a couple very specific things to ask I also just think in the community engagement process um it will be helpful to have benchmarking to show what you know other districts um like Franklin McKinley they have like 13 sites and 5,500 kids like we have you know so just trying to show that we're not trying to you know don't want to do this but it this is the way we get to fiscal solvency and this is these are the things that um the school districts how we run um for the bottom line um I do think a missing piece is we all have to feel this and I think at this point the board isn't feeling this um so I'd like to know um whether we can well first I'd like to know if there other so we're considered like part-time employees and we have the option to have health benefits do other part-time employees get uh health benefits uh we do we have um staff that are CA and Teamsters who works four hour on once they work more than four hours or moreth then they qualify for some form of benefit it's not to the level a full-time they pay a pro pro rate uh uh rate Which is higher than you know full-time employee but they do qualify for benefit okay um I just like to see come back um what's the annual cost um paid out for the board's uh benefits as well as our stiens and um I'd like to see that cost so that we can consider um eliminating them or cutting them so I again I think some of the statements are like we have to make decisions that are in the kids best interests we can't we can't have a director of HR we can't have a public information officer like we need we the board I feel like need to um also feel this um the other thing is well I am not interested in selling property at this time I think there's one piece of property that we own that is undeveloped um there's no buildings on it nothing that I think would be interesting interested in seeing what an appraisal would be for that um because what if we do need one-time funds um so this is the pro the Chavez property at the very end of sunset behind the ace Middle School um that piece of property was totally undeveloped and I it would be interesting to know again um so we're not affecting we're just trying to see what other I'm looking for every under the under the um couch seats so um I think it's just good to know what our assets are and what's available to us um for our bottom line um so I'll leave it at that thanks any other of the trustees a trusty fam no I you know I guess in that sense you know maybe you know I I'll be I'll be blunt here and uh not interested in the sale of property uh you know one thing as San Jose Native I know I think we all know what you sell you never get it back right land you know as land here is sort of like uh gold there's just not enough of it so I mean uh I would say that maybe you know I would probably ask the administration to consider uh you know suitable suitable leases I mean you know when I I was first appointed to this board I expressed the preference you know to the public that My Philosophy was leas is not more than five years but given the situation you know uh uh you know maybe to in include leases up to 10 years for example like that we you know in uh you know I guess in the spirit of we want to make sure that there is some use for these uh for our excess facilities while keeping ownership of them with an eye to generating some Revenue you know uh given the given the projections that uh you know that show that you know with declining enrollment and the lack of a suitable Cola we're still in some form of deficit spending into 2026 27 and Beyond and then I guess the last the last I would say is you know boy this feels like uh the chicken going to the Colonel Sanders retirement home here there's no return out of it I mean you know it's it's not happy news but you know we have to try to have some a perspective of that so uh you know uh you know it's you know we got a think of you know if it it might not close the entire fiscal Gap but it you know closes it as much as we can and we try to uh save something for our future right we you know this situation I you know as an optimist uh I look at the glass half full and hopefully uh you things things might demographically improve right so we want to be able to have some something to pass on to the future you know in a suitable manner thank you uh trusty Chavis and then uh go ahead because then I'm gonna go and then I want to make sure we all have a one chance to speak go after you and then I was going to bring it back around so you want to wait after him and I I'm okay with that sure okay so thank you so much um uh COA Dr anasan and staff who participated um this is one of those things that you don't look forward to doing when you come and you know work for a district and um probably one of the hardest things also as a as a board member um to face but it's the reality of our times and um just thank you for taking the time and looking at you know all the options um and answering our questions s throughout the process uh and thank you for also taking the feedback you know and incorporating the answers into the presentation for me you know it's important I know we get to prepare um ahead of time with our one-on ones um but also you know for me it's important that the public also gets the those um as much information as we can with these you know these times um so I mean honestly and I know that we're not going to make um the decision today but I'm also thinking of what's going to maybe bring in Revenue too and you know maybe also get some families excited to even bring their students um and keep them here um and I know as a dual imersion former parent you know that was a a big deal you know to our community and that we um were lacking a middle school for our middle schoolers so it just makes me um excited that I think you know that as an option um you know can also benefit and make part of our community excited um and I know again we're not going to decide today and you know we're going to be back looking at these options on on um May 21st but um in this kind of Darkness I see you know a little bit of light in that it might help our enrollment also um you know come up and you know just the future of maybe Middle School d in middle school right now we have great um you know um Spanish programs Vietnamese programs and just how much more we can grow or more we've been so um that part excites me I just want to share that um and also moving forward um you know I'm in agreement right I don't want another vacant uh lot in our community um for many reasons um some that are obvious and you know other others that might not be but um and so I'm just thinking here like we just can't have it all right I mean ideally um we'll have Partners who want to come in and invest just like we did in the Early Learning Center um and maybe more of those and maybe more partners for other programs thinking of the needs um thinking of obviously our mission statement making sure that whoever we bring in as partners match that um I mean I think of unhoused population and the needs there over um and just you know the opportunities so I look forward in having partners potential partners that can bring in the funds needed to keep those buildings open and um providing resources and services for our families uh whatever that looks like and you know ideally right and it could be that they end up vacant and so I mean for me not that I'm open to selling I just don't want to close any opportunities I guess um and you know turning turning over every leaf or every rock as uh for Shon mentioned and seeing what are the options of what that looks like so we Mo when we move forward making these decisions we have all the options out there um so um I also think of when we come on the 21st how we going to make that decision together um and it you know might be and how we voted in the past on certain things um but that you know will be something that we get to coordinate to make sure um I mean at the end of the day it'll be what the majority thinks um so maybe it's voting maybe so I get to work on that as well and how we're going to do that uh for the May 21st because we have six options which are which is good which is good um and those are just some of my thoughts now I'm going to go back to board vice president kto trusty Chavez and then trusty fam so um I I guess I get it we're going through an update we're getting this presentation the tough decisions are going to have to be made on the 21st but I would ask the administration to right now begin working on a process if the board supports it to start developing rfps for partners there are potentially several sites bring to us your ideas so we can got kind of in this economic claim it might be difficult but then there might be folks out there that might be able to respond and give us some potential ideas or thoughts on what they can do uh to help us make use of the sites I would also encourage the administration to take a look at the um the the land Corporation at West Valley Mission um as well as the the the um the model that ever s ever been used at the corner of s fipe where they generate revenue from that site uh there happens to be a like a retail operation there and um if we can somehow figure out I know that it's a Community College District so they don't function differently than K through 12 or K through K through 8 for that matter but if we can figure out how to use some of their strategies that whatever the law allows them to to do maybe we can start generating some Revenue in some of the sites that are um that are you know adjacent to um streets anything of that sort then we need we need to start I I get it it's a difficult decision some way some people might call it a crisis we should look at it as an opportunity to right side the district and to start Mak little very very difficult decisions that are that otherwise wouldn't be able to be made because we possibly could peace meal something here and there or continue to Kick the Can down the road um and so I would would view this as an opportunity right side make some really tough decisions u based on the facts that we have in front of us and but all the while continue to look at those opportunities such as community colleges do to generate Revenue off of their their land I wouldn't call it C access whatever it is we want to refer to as and um yeah putting out an RFP to get RFQ RFP whatever we have to do to get U potential Partners to start thinking of in the juices flowing we can do in partnership with us who might be out there who might be natural partners that we're just waiting for an opportunity to jump on board so those are my thoughts and I would hope that we could start in a parallel batch and working on these very difficult decisions but at the same time start getting some ideas in to what we can do with with the l so doesn't just lay about like just after Alone um with regard to the this s at um at at the mare Elementary CH Elementary we went through this probably 10 years ago 11 12 years ago where certain board members attempted to sell that that land or give it off to Ace thank God we didn't because now they're falling apart imagine what we would have had there failing school uh that now has access to this land if God knows what they would have done with it so um no I'm not interested in you to sell on that land that that should be an RFP out there happens to be the very strangely configur land in the middle of land find somebody that can do something with and generate long-term ongoing revenue for our thank you trusty Travis okay um to me I've always seen this last couple of months as an opportunity to make longtime needed adjustments because we've been seeing the decline in enrollment and the and the schools deteriorating little by little um this to me partnering schools or combining schools to make them stronger to make our bottom line stronger and it's not closing schools it's actually going to benefit them in the long run because they're going to go to schools where we can Implement better programs because there's more uh money to do so and as far as leasing goes that's a great option I don't believe in selling District property and the thing is is the way we have our uh things in place that we only lease for five or 10 years there's nobody's going to spend multi-millions of dollars for five years or 10 years you we're going to have to give them longer leases not sell the land I'm just saying consider giving longer leases so that when we do uh look for partners that they're going to be willing if they see that we're only willing to you know give them an option of an option of 5 to 10 years we're not going to get too many if any it there's nobody it doesn't make sense because the ROI that they're going to invest they need to have some kind of return on their investment if they don't have that they're not even going to look at us so I would maybe say we should look at that and maybe we need to alter the amount of time that we allow um just so we can start having conversations with potential Partners thank you any others truston thanks um just back to the the you had the average savings per site and there are some like fixed uh fixed um positions like every site has a principle that once a site closes you don't need that for that site but the like Pera the health assistant Community lison counselor right we're going to expect that the students from one site will transfer to another site in some percentage hopefully 100% And so I just want to like note because we had this conversation right that these are average savings because potentially we might need that health assistant to go if we're taking a school that now has 300 kids and that's going to be 800 kids right are we just going to have one right or should we bring that those positions there so um I just so I'm asking like well let's say a tk8 site says it's 1.3 million at the end of the day that savings could actually be lower than that correct I mean it's an average so it's yes um teally um but the model that we're presenting right here reflects um kind of traditional not traditional but previous uh school size involement numbers okay um you know one let's say off assistant position you know was allocated for an elementary school that was serving 450 500 students so we're we're we're we're reflecting that model even though our schools is a lot lower now and the elementary um but in the past you know we've been able to support those schools with some of those FTE that reflect the but thereal it's not really an average it's it's the true savings well true true Savings in in in a matter where um as we're looking District at as a whole and the cost at these sites what we're doing is that taking all the elementary and dividing um because the true savings comes when we start shifting or you know actually eliminating position and then there's is going to be the bumping aspects of it that's where we're going to really identify what those truth savings are but for this purpose we're just taking the total Elementary cost and dividing it by how many Elementary to get an average saving so it's the estimated savings okay thank you I was taking average too literally there um related to the direction on rfps for reuse and all of that I I um I I think it's smart right to just get ahead of this process and see what happens and and build um you know help in competition um I do think most folks are gonna want to you know lowball us right um so before that and I think I've asked this in uh previously I would like our Contracting and our procurement and our bidding guidelines to come before the board I don't know where that kind of stands right now but I would like us to be um crystal clear about the rules because it's if this is going to turn this this could be a lot and we don't we don't need to have um any holes in the process and we need to all be really clear about um how Alam Rock does bidding thanks so please bring that back have truste fam and then truste chz so I'll say you know and on second thought I'll agree with trusty Chavez that you know in the interest of sa saving the property you know the the terms of the you know we may need to be more flexible on the length of the lease so as to attract you know uh willing Partners right you know in exchange of course you know pal you know uh improvements on you know improvements on the sites that we can't and do uh we may not have the ability to do it this time uh the only other thing I would uh request is you know I I believe I read this morning that the May Revis may be coming out tomorrow so uh you know maybe ahead of the uh special board meeting if there you know if you know if the main Revis does include a significant shift in the in the cola for example if you know uh the options be uh readjusted B you know based on the May Revis if that is feasible justy CH and also if we can get like before when we had one of those meetings to see how much each site needed um dollar-wise in repairs I think we need to if if there's a way that you could send that to the board again to see how much if we do keep this school how many repairs are going to be needed in the future like because I remember for example adante was like probably about a million something that we needed in repairs and so I think that we have to consider all those um things as well before we you know say okay well this one has less enrollment but it it there's a lot of questions but that will help answer um a lot of things going forward thank you vice president GTO yeah I would appreciate uh you're coming back with these are the pros and cons based upon our recent investment in new HVAC system makes no sense uh We've not invested as much and then there's a lot of up or maintenance that we or repairs we have to so have that that's something that I would hope we we have a spreadsheet or some sort of chart that um tells us the what Mak sense or I'm sorry that uh outlines couple key key points such as you know recent Investments that we made I think the only thing on that or in addition to that I hear you know the community engagement um so I know it'll be a long drawn out process a good thing is that the actual sites won't be identified until the end of the year which still will it'll be here fast um I'm I'm just I'm excited to hear the community engagement you know um I'm sure our unions will be involved and I mean I know it'll be a lot but um you know hearing what the response is from the community the staff the students the parents and then also the cost you know the facilities that's great uh information and I trust you know that we're going to work we're all going to work hard and ask the questions needed um so when that decision so I don't want to take us there yet you know I think for now we just we're choosing on the option um and then work from there but with the notes necessary as we move forward yeah um any other questions or comments from the board trust you back I I lost a a thought from earlier and then you um you brought when you mentioned the unhoused community it made me think about it so we're looking for Revenue we're looking for lease agreements we're looking for you know rfps it's usually you know it would usually be a commercial Enterprise that you know uh would have money and I think we need to also be mindful of community benefit opportunities if and when we don't have you know money bags wanting to roll into an Alam Rock site um what is the community benefit and I think and this is what I alluded to earlier in terms of that 20 uh 2021 facilities committee report where it talked about here are the community needs and then it had a whole host of things um uh and one of them was homeless support services and then it had another list of like but things not to do in our sites and it was like homeless Support Services right and I was like I mean I get it I I I work in the field I know what the the house Community thinks of homeless Support Services coming to their neighborhood um but I also know know we've had an exponential rise in alumrock students and families um that are suffering from the unaffordability and the cost of living issues so I do think you know thinking about we don't have any takers for a site let's say and maybe I'm getting too far down the road but you know thinking about Community benefits for activating sites because if they stay vacant like worst case scenario you know squatting and fires and things that you know they have happened they happen um so so it's you know compatibility right um compatibility issues but also you know kind of a prioritization and there is talk about a regional Bond going on the ballot in November because the measure affordable housing dollars are they're they're practically gone so um think we did a countywide one before there's talk of like a regional one I don't know what the polls say I don't know if it's going to go on the ballot but the timing of all of this could be interesting um and I just think again it's a it's it's it's a lot of partner conversations to be had um but we could be in a Sweet Spot maybe not from an economic standpoint right but um from some other partnership so I I do think what are what are alumrock families experiencing and how can we help and and that list had you know child care and all sorts of wonderful things that I think you know neighborhoods um would welcome but I think we also have to to lean in and solve some of our harder problems given that we are landr thanks I think uh vice president GTO um one of the things uh in terms of the numbers of Middle School sites that I'm concerned with is leaving a particular quadrant of the district with that and I get it those are the ones that are going to bring in the biggest savings but um I'm hoping that we can figure out how to come up with a strategy or not leaving a particular area the district without a middle school and then that leaves us right for you know a neighboring District to start sitting out which you already do um we got neighboring District sending out flyers to to money like what the that's disrespectful but they do it um so I think that would probably be ramped up why are you going to drive all the way over there so that's a big concern of mine uh as to how is how how can we achieve savings at the same time not leave us without a particular area where parents would be able to send their kids in a relatively reasonable close proximity and not have to go away from I don't know King Road all the way to Joseph Jordan or something because that was down so I obviously I don't have the answers but I'm just putting out there's a concern I know a lot of community folks might R um and um yeah I'm glad brought up the concern it was something that I was thinking of but I was thinking about in the opposite in the sense that I am not going to be resolving the city's problems the city made this crisis because theyve chosen not to move forward uh with with this is a man-made crisis uh that can be resolved if we figure out how to move forward and build enough housing the obviously the the the profits are there it's it's created by by human beings human beings to solve it Alan rock is not uh responsible for resolving the city's housing crisis that the city created itself because they're the ones who are in charge of of zoning and um and I would not be supportive of any efforts to open up uh RV parkings or anything of that sort uh I think our people out here in the east side have already bed the front of the most densely populated area of the entire city and we're doing our part to provide affordable housing or being displaced because of the affordability um and so I I I'm just I'm going to be very clear since we're talking about and was brought up that it's something I would not be supportive of I think there there are opportunities or services that we can provide on our sites that would be helping a lot of folks and and we wouldn't necessarily have to be the ones resolving the the city crisis trusty Chavis uh one more thing on leasing um just remember that if we do lease property and they build on it they um for some reason either go belly up or it doesn't uh pan out for them the district still makes out because whatever they build we didn't have to pay a dime for it and it'll be on District property so that's always a win-win when you're going to lease uh in that way but in order to get them again we have to most likely extend the time thank you thank you uh you know I I think we can continue to talk forever um I we're in the initial we have May 21st coming up as a deadline that's very real um with these options um you know I think it's important when we move forward we're when we're in that phase definitely um looking at our students staff Community Alam Rock's needs for sure um and how we can address it right and not necessarily um I think not creating like oh it's going to look this way but you know be continuing to be creative as we have been right like the child care The Early Learning Center um the affordable housing you know thoughts uh the workforce housing um let's just try to you know continue to create and be on that creative wavelength where we can assist um you know the issues that our families are facing that our staff are facing in a creative way that you know we feel good about and hopefully brings in devue um so I usually I say I look forward to I don't look forward to you know making the decision here on the 21st and I know that you know being on this board and you know one of the trustees it's one of the hard decisions that I get to make and so um with that if I don't see any other questions or comments we'll go ahead and move on to the next item all right thank you so much COA and Dr alasan uh moving on to item 802 approval of resolution 582 324 second moved by uh vice president ginto and second by I heard trusty Chavez first I'm gonna go ahead and open it up for a public comment at this time and it's the resolution of Board of Education of Alamar Elementary School dist District declaring membership in the northern California regional liability access fund uh joint Powers Authority for property and liability and declares membership in the prospective insurance program for schools community colleges joint Powers Authority for workers compensation any members of the audience wishing to address a board on this it item seeing none I'll go ahead and bring it back to any questions or comments from the board truste fam yes I'll just you know because uh you know I think this is a great step in the right direction I I speak on this because you know uh one of the things that we dealt with was uh transportation in the cost in that the costs uh that are a part of transporting our kids which is insur insurance coverage for our buses and one of the things that you know in plaguing us was the inability to uh was uh rent buses from the East side Union High School District to releas some of the backlog because it wasn't suitable with our insurance carry at the time but you know after uh discussing with Mr Chang about this this is a you know uh although it's unfortunate that our barer decided to BR us the good thing about this is it's this is a lower cost plan that offers expanded coverage which does include you know for transportation purposes is the East Side Union High School District so this is a uh you know uh it's uh you know Finding you know a dime in a quarter under the sofa cushions at the same time you know reopening uh you know uh an available Transportation resource for our kids so I urge my colleagues to uh approve the resolution thank you any other questions or comments see none I'll go ahead and bring it to a vote all those in favor please show by raising your hand okay item passes unanimously moving on to item 803 second move to approve by vice president GTO second by trusty famam uh resolution 5324 2324 uh authorization to participate in the lower emission School Bus program um any presentation or no okay um any members of the audience wishing to to address the board on this item okay seeing none I'll go ahead and bring it back to the board any members of the board wishing to ask any questions or make any comments on this item all right seeing none I'll go ahead and open it up for a vote all those in favor of this item please show by raising your hand item passes unanimously moving on to item 901 approv quarterly report on Will's uniform complaints motion by trusty Chavez second by trusty famam um any members of the public wishing to address the board on this item seeing none any members of the board wishing to ask any questions or make any comments seeing none I'll go ahead and uh bring it up to a vote all those in favor please show by raising your hand item passes unanimously uh item 902 move move to approve by uh trusty fam and second by vice president GTO School sponsored field trip list uh any members of the audience wishing to address a board on this item 902 I'm sorry yeah we just finished 901 we 902 okay um all right any members of the audience wishing to address the board on this item seeing none bringing it back to the board any members of the board wishing to make any comments or ask any questions trusty famam B Voyage right have fun B Voyage enjoy okay uh go ahead and bring it up to a vote all those in me all those in favor of passing this item please show by raising your hand item passes unanimously all right item 903 uh Dr El yes thank you um this is our community schools update and I would like to invite Dr Ana artiguez director of uh social emotional learning to lead us in this presentation um on the Community Schools thank you welcome thank you good evening board president her Lera vice president kto esteemed board members uh superintendent Dr Alazan and alen Rock Community uh thank you so much for allowing me this time to come and give you an update uh about the Community Schools we've heard a lot of things this evening um and I'm hoping that this will bring a little bit more of the different field for the rest of this evening so I really want to start by reminding us of why we're here so we are always very intentional about our pictures these are our uh majority of this was taken uh at Chavez uh my babies are representing us I think pretty well uh and so again tonight what we're going to be talking about a little bit is going to be the infrastructure that we're looking to use for buildout with Community Schools talk to you about the timeline in terms of things that have been done in the direction we're going in and then also we could open for questions so Community Schools infrastructure so as we started uh doing this work in planning with the various School sites that were identified as well as with our partners from uh the Glenn price group uh some of the things that we had to put into place at the beginning uh first off obviously was the Community Asset mapping and GAP analysis because we wanted to make sure that as we move forward with Community Schools that we were moving forward with a solid plan to address some of the things within communities that were missing and that were really necessary uh also want to talk a little bit moving forward about learnings from the field uh in terms of Community Schools we wanted to look at what had been done historically already uh and so in terms of that piece we looked at four school districts one was San Francisco the other one was Campbell we also looked at Oakland and Hayward just to kind of inform the movement as we move forward uh and then wanted to talk a little bit about the care team uh it's going to be something that's going to be instituted not just with Community Schools but also with the wellness center infrastructure that's coming in and then last but certainly not least the integration and Alignment via the multi-tiered systems of support framework and so I wanted to start by talking a little bit about the service gaps that were identified when we did the Community Schools [Music] um when we did the community uh resource mapping excuse me and so when we did the community resource mapping what we did actually was we mapped out the entire District we looked to see what was available um within the areas that our schools reside in and what we found was that there were uh a lot of there was a lot of access to counseling there's a lot of access to like therapy and things of that nature where the gaps existed are what we've written up here so the first piece was Medical Care where this was the most uh where this had the most impact was specifically in the Mayfair area if you look at Mayfair and you're looking at Medical Care the closest medical care for them is actually either the East uh East Foothill clinics or uh Overfelt and for our Mayfair families a vast majority of our families are Walkers so if they're walking with children and there's inclement weather it starts to pose as a problem for them actually getting their kids to uh Medical Care the other issue that we found as we were doing this Gathering was that often times our families were also struggling with long wait times to get their children in by the time that they were able to get their children in uh for medical care oftentimes kids were already uh getting better right and so this was some of what we found in terms of the medical care piece the other thing that came up was application assistance for our families a lot of our families have not been able to take advantage of medical every every child in California actually regardless of documentation stat qualifies for medical but not all of our families were informed of that and the other piece of that is that we don't have someone within our district at this point in time that can do assistance with uh medical application process right and so that was one of the things that we also identified as a need we do have uh some folks that are well-versed and doing the victim witness within the SE Department uh and some of our respective school counselors uh but that is uh I think that's at that point that's where that sitting and then in terms of Cal fresh we don't have anyone that can support with that either the closest places that folks can go to would be Social Services uh like in the tul area as well as in the center area right uh the other piece that came up a lot um in terms of uh service Gap was around legal aid our families often have a hard time navigating and accessing uh supports for them uh around custody but a lot of what was really coming up was uh issues around immigration status uh immigration concerns Asylum applications uh and the other piece was protective orders for uh women and children that were victims of domestic violence and so in terms of Legal Aid at this point in time our SLS quadrant supervisors and the department are the folks that are doing the vast majority of that work with folks uh but the number are are increasing uh and so just again that would be the other thing that was identified uh emergency shelter and housing was another piece uh case management uh short-term case management was also identified as well as resource navigation again you know just a reminder that often times what our family is dealing with is they're dealing with systems that uh would present as being accessible but they're accessible if you know how to navigate them and they're accessible sometimes more so you know to folks that uh can speak the language and folks that can you know um navigate the systems a little bit easier and and a little bit a little more efficacy so the other piece yes can you just go back because you didn't talk about emergency shelter and housing so emergency shelter and housing uh what we found when we did that study is that we don't have a lot of support around it the majority of the support that we have is being able to get families connected with like emergency spaces at the motels uh giving them access to phone numbers in terms of shelters like we are doing that on the ground SLS uh quadrant supervisors andal is doing that um but between us that's about seven or eight people and the need is much higher as we've seen uh in terms of our families we have close to 200 families at this point in time that are unhoused um or D or doubled up in homes and so this is a growing concern for us just in general uh and a lot of times like I said what we've seen happening for our families is that um you know I can speak to one family specifically from hover Academy last year that spent the majority of last year in a motel and the motel is much really really far away from the school itself so there were issues that were leading to Chronic absenteeism because they couldn't get themselves to school in a timely manner because mom had to get on the bus with the older child and the younger child to get them to school so again these are some of the things that we've been looking at uh you know I'm going to say that uh I don't for us as we were doing this this wasn't a surprise in terms of the emergency shelter and housing I think the biggest learning lessons for us were particularly around legal aid uh and the lack of access to Medical Care in a consistent and and and like quicker like real time uh access okay so learnings from the field like we said as we were you know doing this research one of the things we were looking at is when we're looking at coordination because there is a real need for site coordination with this kind of work with Community Schools when we were looking at it there are different models that are being utilized so San Francisco Unified and Campbell unified actually took and built the internal infrastr Ure to be able to support this so they created coordination uh site personnel and with Oakland Unified and Hayward what they did was they contracted with Community Partners to provide Service Coordination okay uh and then we also look at some of the key areas of responsibility and the expertise that was going to be necessary for these folks that are incoming to support with the work and so uh what we saw as uh existing a need in terms of expertise would be about around advoc y leadership student family support service and design coordination uh and partnership development and retention the other piece that they would need to understand would be data Gathering and Analysis particularly when we're looking at asset mapping uh part of this work moving forward is going to be looking at the assets quarterly and then yearly to see what's grown and what we still need to be um identifying and building partnership around uh and then also they need to be able to do progress monitoring as we move forward there are a lot of data asks around uh this grant funding so talked a little bit about the care team uh and so the care team what we're looking at would be a weekly collaborative that would be uh different from uh what I think most people are familiar with like with mdts and msts is different in that what's going to happen is really focused look at stud students um and also with the focus look at students we're going to be looking at it with the ntss lens of looking at a a student and seeing what kind of support needs have been provided for them at the tier one level the tier two level and the tier three level so again we're going to be using data to help us identify where the gaps in support might be for the student whether it's academic Behavioral or social emotional uh to ensure that as we move forward with the student we're putting things into place that may have at that point that might actually be what the type of support that the student might need moving forward so this is still uh being shaped this again the care team is going to be something that goes across both wellness centers as well as Community Schools the other piece that we're using uh moving forward would be the interconnected systems framework as well as the multi-tier systems of support basically the interconnected systems framework is taking what we already have right so for example some of the Partnerships we already have in terms of mental health and supports would be with Alam Counseling Center with Gardner and other such agencies and so we'll be taking what's already in existence and building it into our tiered support system so that we can further identify what the other needs might be outside of that right uh the mtss for us is going to be a way for us uh to really begin to integrate and and do a deep alignment in terms of what services are necessary for students necessary for families as well as necessary for staff and this is our timeline so this is the work that we've been doing um started in 20 uh 21 2022 uh and what we've done is we invited Partners to the table uh and we built a community schools guiding Coalition so this partners partners at the table were District staff area members uh CSA CSA members as well we also had folks that were Community Partners from County Office of Education as well as uh Santa Clair County Behavioral Health uh and so we met uh and discussed what the needs might look like discuss how we were going to conduct the resource mapping and also brought the information back in terms of findings uh and we continued to have guiding Coalition meetings because we wanted to also work on identifying which schools we might write for in terms of the granted itself for Community School uh and so uh what we did from there was make contact with the site uh administrator and uh supported them with creating sight level teams we did the planning uh and we uh completed and turned in the application for 10 schools in total uh in January February of 2024 uh we did get um Dr El should can speak to this yeah we did get Prem preliminary notice that uh We've uh received um the funding the grant funding for Community Schools is preliminary because we're waiting for uh the budget meeting to see if the amount that we they told us we were going to be receiving is the we received so as soon as we get the gam which is the form that comes from uh the CDE and will make sure that we bring it to the board um and make sure that we have every thank you um and this is on as an update uh I'm going to go ahead and open it up for any members of the community wishing to make a comment or questions on this item okay see none I'm going to go ahead and bring it back to the board any members of the board wishing to ask any questions make comments uh trustee Flor Shelton thanks again congratulations on all the hard work and the award preliminary award well fingers crossed I just do have um that combination of this is where I get like the wellness ground the Community Schools grounds all starts blurring a little bit but this is given our budget W and I know you're trying to be upbeat and it's all very exciting but it it all gets back to the budget at the end of the day um the the you know grants are great until the end and we create an expectation we create Service delivery you know Lanes um you you know the the length of the Grant and how what is the sustainability of sure so I did you want me to speak to both the wellness center and the community school I mean they work together so there Wellness is there yeah I mean there there's a connection in terms of what we want to be able to do for children for families and for staff so there's that connection there but if we're looking at the wellness centers that the wellness center Grant is actually a two-year Grant right so it's going to be ending in 2026 uh the Community Schools is a five-year Grant and so that's going to be ending in too much math for my head about five years so uh so it's gonna be ending five years from now 29 oh my God or so so uh one of the one of the stipulations in the grant right was sustainability PLS and so one of the things that we talked about uh extensively was the fact that uh there's going to be some movement coming uh down the line through fee schedules uh and so one of the reasons that we're looking at clinicians specifically for the wellness center as a like kind of a jump off point is because clinicians uh if and when they work with students they'll actually be able to bill for it so that's one of the reasons we're looking at that um that's the reason we went in that direction because as we're building out supports for our children our family and our staff we want to also make sure we're creting creating a number of opportunities to sustain it moving forward um and so what we're looking at like I said is uh connected to that we also are looking at uh Ela Bop as another potential way to generate funding to maintain positions maintain these positions specifically um uh and so those were two of the the sustainable fundings that we're looking at right now we are also I'm also working with um Valley Health Plan or Valley Family Santa CL Family Health Plan I'm also working with them to get a better understanding of what's coming down the road in terms of enhanced Care Management as well as Wellness coaches to see if there's some capacity there as well um so at this point in time you know we are continuously doing research and trying to get an understanding of how we can do this moving forward um I just I just think we have to be extra super mindful of you know we can get blinded by the shiny you know Grant thing that's blending in our lap but we have to be really um like back to the hard decisions of but it sounds like you've got paths that are you know legit um uh and the wellness fund is is more I think it's more it could be more tricky if given what I've read so the Fe schedule yeah yeah wait till that and then just my other comment so thanks for um elaborating on the emergency shelter and housing because I know there was another you brought up one example and there's another example when Dr um alazon alerted us like she does about you know police actions on a campus and that you know I dug in a little bit just to see you know how um I dug in a little bit only to find out right un you know restraining order unhoused not just unhoused but um Mom and children living in a trailer right and then you go to try to find family shelter there is a 500 person waiting list for the family shelters in the county um and so I just think that Alam Rock has shown a really amazing collaborative spirit and if we thought every problem was for somebody else to solve right we probably wouldn't have the Chavez Early Learning Center we wouldn't have kadango on our um campuses right so um I think we're bigger and better than that in terms of how we step into and try to support our family's struggle um and that it's not somebody else to solve it so you guys are doing great work and I'm appreciate and excited about Community Schools thank you any other comments trusty Chavez I just want to thank you for all the work that um you do and I was just thinking on the presentation where was all this when I was raising my kids i' gotta use some of this Services thank you vice president GTO thank you for the uh thorough presentation and also thank you for the for being able to step up and and and say look this is beyond the scope of what we can do because it would be great to say we can handle everything at the end of the day we w we would wind up failing and failing all those folks are in the highest need and so I very much appreciate staff's ability to turn back and say yeah it's not there because we can't handle it and it's not within our our the scope of the things that we can we can do we can do a lot we do a lot um you know heard of the great stories of people getting out there and staff going out and providing those cards that allow people to get into emergency housing and that's probably what is within our capacity we're not funded to go out there and solve the housing crisis that's been created by other agencies and so it's not I I appreciate your ability to stand there and say yeah we do what we can we what we have what we're budgeted for so very much appreciate that um if the county handed over all their homeless money then maybe we could take on and create an entire division to do that if the city handed over other resources that they've dedicated to to to resolving the hom PR which is significant it's a mass amount of money that they spend um then maybe we could do that but it's not within our Capal so thank you for all the work you do thank uh truste fam okay thank you thank you to uh you know I think that you know at the end of it uh what is it uh there are a lot of things sometimes we have to solve before we have success in the classroom right our kids deal with a lot of things in their home lives family lives that uh we may not be able to solve everything but I think that you know Community Schools is a a good step in alleviating some of the issues that have that have to be handled before a child is mentally ready for Hospital right so I think and in a sense I'm hopeful that you know through this grant you know we have an opportunity to show you know what's this District can do right but we can offer to this community and you know hopefully get the you know hope our families can reinvest in this district for the future right if we have a working model of something you know we you know we certainly get get parents and older kids back here so we can kind of continue that model so I you know thank you and thank the department for kind of putting this together and finding some you know finding another way to you know to offer something new to our community so that this community wants to come back to our school thank you yes thank you again I mean I know I got to talk to you individually um but you know Superstars I I I think in these past one month and maybe one month two months just uh you know work that um Dr alasan you know and um ana you thank you for uh Dr artigas for um seeing beyond our square right like you've all been doing already an amazing job but it's like how can we collaborate more and ensure that our children are able to sit in the classroom and meet you know listen to a teacher and meet what we want them to do right um the needs of of getting their grades up and just being successful in the future and so uh looking at all the needs and not just looking at it and dealing with it in your day-to-day job because you're doing a amazing job but then going above and beyond and looking for additional um monies and filling out the uh uh the contracts and um I mean you know the meetings that you've had for years already preparing for this moment um just thank you for going above and beyond for our families here in alumrock um and you know as a probation officer my dream again and I'll say it over and over is that there's no more crimes being committed by youth um because that's who I work with right now and it's this the work that you're doing that's going to support that and prevent our children from going in that direction but going and accomplishing their dreams and goals um and you know uh I get it like we're not here to you know take on the cities or the counties and how can we bring them in so that we can better support our children and our families that are you know uh dealing with these issues that are affecting them from being able to just sit in a classroom and learn um and so I'm just excited you know um so thank you although you know that gloominess and darkness is there but you know with um leaders like you I know that we'll be able to like move forward and you know look back and say okay you know we needed um leaders like us right to have these hard discussions to make us think a little bit um and to just show that you know it's it's it's not for the paycheck none of us would be here um but it's for a better alen Lu um and knowing that you know if we push ourselves and each other more that we have enough we have enough resources and services and we push our electeds ourselves as electeds and others to say hey these are our issues what can we do together and so thank you um and you know as your board president know that I'm you know already like okay how could I push myself more you know so it's that reflection so thank you again and um yeah thank you for bringing some light into the darkness here a little bit um and if I we don't have any other comments or question questions we'll go ahead and move on to item thank you so much dras for your report um moving on to item 904 aado State travel moved uh by vice president GTO second by trusty Chavez for uh travel for elementary construing meaning leadership seminars to Salem Oregan for Alisia Myers Kylie uh Kelly silia from syvia Cassel Tiffany Domingo from Sil Cassel Kelly Jay from silia Cassel Jennifer Alder from academic Services an estimated cost to attend a conference and all travelable expenses um of $18,000 um all right any members of the public wishing to address the board on this item right seeing none any questions or comments from the board uh trustee Travis that I'll ask what the other is where where it says meals other and total cost but if you can have a breakdown like this because um this is not including meals correct so it's actually not uh 18,000 it's going to run more depending if they're goingn on the same scale it's going to run more they're going to be days 5 days is plat it's going to be an actual seven days coming and going so it's going to be closer to 20,240 what I estimated if the cost of the meals is the regular that get yeah trust thank you trusty Chavez um on the agenda item it is all inclusive of travel expenses but I would like to have assistant Su uh superintendent Campbell uh give you the breakdown that you're asking for so for uh item 9.4 and 9.5 both of these are some of our sites taking teams to become trainers of trainers so that they can do the individual training at their sites um constructing meaning is something that we've been working on slowly uh as a district and it's integrated ELD that supports m in G in general our long-term Els but it really is language skills that and language strategies that support all our students the difference that some of the differences that you see and um is that when they submit this to me to turn into the board we get a we we do a general estimate you can with the travel the hotel costs and so and if they have to rent a car we don't have the final numbers on those because we can't buy those until we have gotten the approval so some of the differences are that one of the other differences between one of the schools and the other is at the elementary site they didn't need to purchase the handbooks for the teachers because they already had them but at the middle school they needed to purchase the handbooks which is the other and in Middle School in the Middle School secondary piece they have to purchase additional modules if for science for social studies for reading for math so there's different variations around that both of these are kind of the max of where they would be again it's very hard to give the exact amount we know the cost of the training is 3,000 per person but that's going to come back to us because they will be able to train all their staff at their site and that's something that because of of this you know when there's subs and everything it's hard to have the release time for teachers so this can be training at their sites and they could also buddy up with another site to be able to provide that training too I was gonna yeah ask um to maybe partner up maybe with another school district and have and maybe bring them here would it be more cost effective that would so we do bring constructing meaning in to a site but the trainer of trainer one is very particular to become we do trainings for our teachers here we've done two different um five day sessions on Saturdays that Miss Rosales has run we've had had um one five-day training that we've done and had our teachers released one teacher from every site but again it's it we're just trying to build that capacity slowly across the district because these strategies really support language development for all our students it's academic vocabulary it's learning it's content specific vocabulary and strategies that are going to help our kids be able to share and explain their reasoning when it comes to what they're learning and and their answers and I I duly noted about the breakdown specific for for next time for each one yeah thank now I know what other Jesse FL Shelton thank you um yeah supportive of of trainings and PD I'm I'd be more interested in when we approve these is to know what's the training budget and what room and like you know leave the rest up to you all but you know do we have an annual training budget so um last year we approved our educator Effectiveness Grant which is training standards standards align training and it's a it's a grant that goes through 2026 so we have a significant training budget for that we also in our lcap have a specific training budget for long-term els for professional development to support our long terms we also have title two funds which is specific training for teachers and principles that work directly with students so yes we do have a significant professional development budget that we we fortunately do have to be able to provide these opportunities and I and thank you for that and I think that's like the kind of transparency and sort of letting everybody know this doesn't come out of the fund that pays for a teacher it come it's like it set aside and and I'll just say after being here like a year I feel like we get a lot of the like detail but like we're the board like we're we don't need I don't know I don't think we're here to get into like the nitty-gritty of is constructing meaning you know should you spend 30,000 it's like it's more of we have a fund we're using the fund you know and we've got plenty of money related that or I I don't know I just think these are those kind of things that I've seen now where like I get it and I'm supportive of it but I I don't feel like we're we're giving the the policy level information that we need to to make a thank you but we do um we do have the funds wouldn't be aing bringing it forward if we uh trusty TR but it's where the funds are yes and they're they're all Grant monies yes I'm glad she asked that a question because um I'm sure anything is going to include the learning but I also wanted to know have we at the end of the year maxed out that budget and or have money on the I'm always wondering that money for certain things the the educator Effectiveness Grant is money that again is through 2024 and 2026 and if we don't spend whatever and and again we presented the plan and we kind of allocated a certain amount for each element and if we don't spend it all it carries over to the next year so our goal is to try to use all of it as we as we can until 2026 because professional development is very important so that we support our teachers thank you all right see any other questions vice president yeah uh no very much supported the efforts to give that updated training that uh uh teachers need it's not like you just get out of your teaching school and you're going to BR in all that life goes on M on you new strategy and so I think a work well investment and very supportive and I thank you for the information that you provided us um I that it's obviously really nice breakdown on next one but I do I think there's good information appreciate with that thank you all right now any other questions or comments we'll go ahead and bring it to uh vote all those in favor please show by raising your hand item passes unanimously moving on to item 905 motion by trusty Travis second by trusty Flor Shelton um approved by of State travel Ms constructing meaning leadership seminar Salem Oregon for all those listed members um estimated cost to attend conference and all travel expenses total is 3,793 all right I'm going to go ahead and open it up for any public comment any members of the public wishing to address the board on this item seeing none go ahead uh bring it back to the board any questions or comments from the board I know uh some of us made it um made some comments earlier so um seeing no others we'll go ahead and bring it up to a vote all those in favor please show by raising your hand item passes unanimously item 101 uh resignations information only feel free to read at your leisure um item 102 approved resolution moved by trusty fam second by trusty Chavez uh number 54 2324 classified School Employees week May 19th through 25th 2024 any members of the public wishing to address the board on this item seeing none um any members of the board any questions or comments from the board trusty thank you to our classified School Employees all all of them's uh you know welld deserved you know recognition for you know all the things that that you do for our kids in our schools right you know uh I know that sometimes it's the classified staff that makes a difference in the child's life uh in more ways than none so uh happy to to recognize uh their efforts thank you trusty bam any others all right see none uh we'll go ahead and um I know uh we some of us uh spoke earlier so we'll go ahead and bring it up to vote all those in favor of passing this item please show by raising your hand item passes unanimously item 103 move to approve by vice president Kinto and second by trusty Chavez uh resolution 55 uh 2324 reducing layoff cified employees due to lack of work and or lack of funds um any members of the audience wishing to add address the board on this item seeing none any members of the board wishing to um address this item questions or comments trusty F question Mr we approve a resolution of this to this extent back in February I met the board yes thank you for the question trusty fam yes the board did on February 8th and and certain there's a process to this and and it's rooted in Ed codee and it's rooted in the collective bargaining agreement so um the new classified rules are that we have to follow very similar process than we do for for Te for certificated folks um so on February 8th you approved a resolution so we can notice employees that we're eliminating these positions um but Ed cook calls for them to have an opportunity to request a hearing which no one did and that's included in this resolution so no employee requested a hearing there's also bumping a bumping process so certainly employees that are in these affected positions and and to remind you these are categorically funded uh positions that the money is running out this year so we cannot continue with these positions these are classified 4our Paris so once we go through the bumping and and certainly some of the employees affected chose to bump into their old positions because those positions still exist now we have a final list of the actual people that's why you have employee ID numbers there that are going to be laid off as a result of the resolution being did in February so that is why weing bring it back to you because now you authorize us to give notices to those specific employees to complete the process any other questions or comments okay see none we'll go ahead and bring it to the vote all those in favor of this item please show by raising your hand uh if we can raise I think I saw trusty Chavez trusty Flor Shelton vice president GTO uh myself and uh all those U who both no please show by raising your hand all those who obstain please show by raising your hand all right trusty fam abstaining motion passes um all right so item 10 of4 uh we are moving to approve by vice president GTO and second by trusty Chavez and this is to receive the Teamsters Local 150 initial bargaining proposal to open negotiations with the alen rock Union Elementary School District for the period of July 1st 24 through June 30th 25 I'm going to open it up for public comments on this item at this time see none any members of the board wishing to address this item questions or comments see none I'm GNA um vote and then close remind me uh was that we wrote and then yeah we close it right after the vote okay all right so we're going to go ahead and bring it to a vote and items five and the beginning so now we're going to close them but let's vote first yes so item 104 we're voting on this item all those in favor please show by raising your hand okay item passes unanimously and we're closing this item at this time all right item 10:5 motion by trusty Chavez second by vice president kto um and this is to adopt the district's initial bargaining proposal to open negotiations with Teamsters Local 150 for the period of July 1st 24 through June 30th 25 any members of the public wishing to address this item at this time all right see none any members of the board with any questions or comments on this item seeing n we'll go ahead and bring it to a vote all those in favor please show by raising your hand all right item passes can we do that again sorry just want to make sure all right item passes unanimously and we will close item 105 uh it 106 motion by trusty Chavis second by trusty fam receive CA chapter 305 initial bargaining proposal to open negotiations with alen Mar elementary school district for period of July 1st 24 through June 30th 25 any members of the public wishing to address a board on this item seeing none any members of the board wishing to uh address this item at this time see now we'll go ahead and bring it to the vote all those in favor please show by raising your hand item pass unanimously and we close this item item 10:7 motion by trustee Chavez second second by trusty fam adopt the district's initial bargaining proposal to open negotiations with CSEA Chapter 305 for the period of July 1st 24 through June 30th 25 all right any members of the audience wish to address the board on this item seeing none any members of the board wishing to address this item questions or comments seeing none we'll go ahead and bring it to a vote all those in favor of this item please show by raising your hand item passed unanimously and we close 10:07 uh item 10:08 motion by trusty Chavis second by trusty fam approved Declaration of Need for fully qualified educator short 2425 any members of the public wishing to address the board on this item see none any members of the board wishing to ask any questions or make any comments on this item seeing n we'll go ahead and bring it to a vote all those in favor of passing this item please show by raising your hand item passes unanimously item 1101 approved a motion by trusty Chavez second by trusty FL Shelton to approve by area company contract for 2324 school year the contract entails Round the Clock security patrol spending 7 days a week from 10: p.m.

to 6:00 a.m. including weekends and holidays covering both mobile and foot patrols throughout the entire facilities District submitted byot for $170,000 um any members of the public wishing to address the board on this item see none any members of the board uh with any questions or comments trusty floor Shelton um so question is this new do we have is do we have any existing Security Contracts and um what does mobile mean like golf carts or something Dr or I see have an answer CH yeah they use their own vehicle trying to [Music] get I'm sorry so is it new is it new is this new I'm add my initial questions not the goart okay no no this this is not new okay so this is the um same price another year increase I don't yeah the the the price is pretty consistent from one year to another okay thank you vice president GTO um my question is uh we have been having like a bunch of Breakin and blood all over the place contining breaking in have we seen with v alarm are better like keeping away those criminals that are breaking into our facilities or so I remember that we were with somebody else you need to have we gotten a better better protection of our sit yeah you know what we we have seen a a decrease in activities um in terms of vandalism um and I think most of it is attributed to all the cameras that we've been installing and so yeah it's it's actually been uh uh serving as a deterrent and also providing us with images to follow up on certain certain cases so um I think it's a combination of both yeah um trusty FL Shelton um who monitors the cameras this this is a rabbit ble for [Laughter] I'd love to learn more yes so the cameras we give them we give access to all the site principles at the school sit to monitor them um they get alerts um they can check if they want um but you know those are really really meant to record activities that are going on that we need to follow up we don't have right now A call down feature where we have at certain areas in our uh school facilities for example in the MLT area we have have um a cameras that detects any um activi going on and then someone can jump on the call itself and to let them know that they're not they don't belong in the premise and they need to leave um unfortunately we don't have those features for every camera that we have um but yeah those those are meant for really just recording images and following up on certain issues thanks and the next tour trusty floor shelter you get to look at the camera you're so interesting that's great okay any other questions or comments all right uh seeing them we'll go ahe and bring it okay vice president the camer were insted brought forward as a policy to allow the district or staff to put them up I remember we did it a while ago like a couple days ago yes yeah and so was my went and started installing cameras running yes that's correct yeah long extensive discussions that you weren't a part of yet as two all right um okay I will'll go ahead and bring it up to a vote all those in favor of passing this item please show by raising your hand item passes unanimously all right moving on to 11:02 motion by trusty Chavez second by trusty Flor Shelton to approve assessment resources uh contract for 2425 school year this contract will conduct psycho educational evaluations for students requiring initial or Tri tri-annual uh evaluations at so several sites within our school district uh submitted by special education at $150,000 all right any members of the audience wishing to address the board on this item seeing none any members of the board with questions or comments on this item seeing none we'll go ahead and bring it to a vote all those in favor please show by raising your hand item passes unanimously item 1103 approve the thank you move by vice president kto second by trusty Chavez um any members of the audience wishing to address the board on this item see none any members of the board wishing to ask any questions or make any comments they work miracles nice love it okay thank you um all right seeing no other I'm go ahead and bring it to vot all those in favor please show by raising your hand okay item passed unanimously item 1104 motion by trusty Chavis second by trusty fam for approval of loano Smith for for the year 2425 um in the amount of $125,000 any members of the audience wish to address the board on this item seeing none uh any members of the board with any questions or comments on this item seeing none we'll go ahead and bring it to a vote all those in favor of this item please show by raising your hand item passes unanimously item 1105 motion by trusty Chavis second by trusty for Shelton to approve uh uh contract with some belt stamping for 2425 school year in the amount of 36375 any members of the public wishing to address the board on this item seeing none any members of the board wishing to ask any questions or make any comments on this item seeing none go ahead and bring it to a vote all those in favor please show by raising your hand item passes unanimously 1106 motion by trusty Chavez second by trusty Flores Shelton uh par B DW LLC for school year 2324 in the amount of 69,99 with 50 cents um any members of the public position to address the board on this item seeing none any members of the board uh with any questions or comments on this item see none uh bring it to a vote all those in favor please show by raising your hand item passes unanimously item cont am uh motion uh by vice president GTO second by trusty Chavez um any members of the public wishing to address the board on this item seeing none any members of the board with any questions or comments on this item saying none we'll bring it to the vote all those in favor please show by raising your hand item passes unanimously item 1108 motion by Vice President kto are you second second by trusty Chavis thank you uh any members of the board wishing to any members of the question to address the board on this item seeing none any members of the board uh with any question or comments on this item seeing none we'll bring it to a vote all those in favor please show oh trusty Chavez has a question SE these two buses those are the uh the smaller buses so I believe they seeit about 20 to I'm not specific on the number but they're they're smaller ones any other questions okay uh we'll go ahead and bring it to the vote all those in favor please sh by raising your hand item passes unanimously item 12134 school year is going to increase of $1,000 it brings the total amount to 9,952 thank you moved by vice president kto second by trusty Flores Shelton any members of the public wishing to address the board on this item seeing none uh any members of the board wishing to ask any questions or comments on this item seeing none we'll bring it to a to a vote please show by raising your hand if you pass if you're in agreement to this item item passes unanimously item 122 motion by trusty Chavez uh to approve the lifeline Sales Corporation uh DBA Pacific grim produce contract for the school year 2324 uh in the amount originally approved contract was in the amount of 300,000 with an increase of 28,500 for a total contract amount of 328,000 a new increase request of 200,000 is to pay for the final 2324 invoices the cont total contract amount for the 2324 school year and the amount of 528,000 all right uh second by trustee chis is that correct okay uh hopefully marel has it if not she will let us know um okay excuse me I know there was a motion and there was a second um Chavez made the motion and who seconded it FL Shelton okay thank you thank you all right um opening it up for public comments at this time any members of the of the public wishing to address the board on this item welcome Sandra back thank you I just wanted to clarify when you read it you said 528,000 and it's I thought it said 500 um so item 122 uh at the end the total contract amount for 52,500 at the end oh the yellow sheet uh thank you uh okay anyhow I'm not supposed to respond sorry sorry I just wanted to there's a if there's a typ somewhere thank you so much um question or any other members of the public to address board see none um question if our staff can please clarify the amounts on that and which what are we passing on 122 is it 528,000 500 or the amount listed in our board book we're getting clarification on that board president thank you we're looking at 528,000 so it's just the yellow sheet that's um that's wrong correct the correct amount is on the contract okay thank you um good we just want to make sure that that's the amount we are passing the amount we are stating um and then just moving forward if we can just double check that when we're uh filling out the Yow sheets thank you so much all right um any other questions or comments from the board seeing them we'll go ahead and bring it to a vote all those in favor of this item please show by raising your hand item passed unanimously um item million motion by vice president GTO second second by trusty FL Shelton um any members of the public wishing to address the board on this item seeing none any members of the board wishing to ask any questions or comments on this item trust Chavez I'm GNA ask Tony Colona director special IED to come up and answer that for you thank you yeah the difference is just throughout the year we've had to increase in number of Behavior Texs we've had to contract with so with this agency this closes them out and then this is an agency we won't be using next year in an effort to save costs and consolidate using less agencies but it's just increase in the number and our inability you know to hire District employees thank you uh Jesse FL Shelton the the per conversation I feel like we've had this kind of a few times and just trying to see if there's any you know um what do we call that economies of scale or something like if other dist are other districts having luck is this just a affordability issue definitely throughout the state of California um and other it's you know even the County office which has a lot higher salary scale than us they're having trouble filling positions um we have a lot of openings I can't speak to the number of openings that other districts have but I do know that all the districts to my knowledge do utilize staffing agencies to fill the gaps and where are the staffing agencies hiring these people from you know they have recruiters all over the state and they're constantly recruiting and they do their in-house training and then they're able to pay because they're not their pay structure is a bit different and that they don't those PE there's benefits involved that you're not necessarily getting if you work for a staffing agency so their level of pay can be higher and there's less extra costs involved with them then they charge us premium yeah premium to get them so and the quality is you know I wouldn't say I'd say the quality depending we have some that we staff for that are called registered Behavior technicians they're trained they're licensed and they're overseen by a bcba we usually get those due to settlement agreements through the IEP press Behavior techs they do go through a 40-hour training that's what we mostly get they go through a 40h hour training but I wouldn't say the quality is um necessarily better than who we get we have had a couple job fairs and we've gotten people but there's a lot of competition there's 32 districts and Santa CLA all buying for same um Workforce and yeah it's a challenge okay thank youy Travis 2019 where we um committed some of the hours for Paris is are they still at four or six no they're currently at five which makes them still part-time employees and that is another difference with staffing agencies is you they want six hours so and five makes them part-time which does impact their cost of their benefits for our employees so but but what I'm also thinking should we go back to six to start retaining more because I the on that I see always on the you know on quit list is the Paris yeah that is you know definitely a conversation to be had but when you raise six hours there's additional cost and that benefits the cost of benefits and it wouldn't just be my assumption is that the bargaining units would want to look at throughout their unit rather than just Paris I'm not sure that they' consider an increase just for one section you probably would be a domino effect in the but definitely something that's worth looking into and we won't negotiate we do also you I just want to add too that we do all One impact of going to six hours is our currently we utilize our five hour Paras for an additional hour of Campus due okay so if which are very hard positions to fill for one hour so if we did raise six hours that would be something we'd have to problem solve is then who is going to do campus Duty since there wouldn't be enough hours in the day for them to also take that position trust you FL so is this worthy of and I don't know what like is this worthy of like a classification study or I don't know what the that I'm gonna have to your go I don't know if that's the right word but how can we study this yeah I mean certainly we can we can get some help on getting comps and and seeing the you know the hours the the pay but I think to to Tony's point I'm I'm where I where I came from the the sped pars were were paid for six hours and certainly that is an issue and and it is a trend that sometimes we hire folks and they realize they can get more hours at a different district and and certainly that that that has an effect and it's a really it's it's a sped pair of twos which are in the most challenging positions and that's really really hard work and and if they can get more hours certainly a lot of our folks do that um but there's also been some of the contractors that we've lured away from them and they've become our employees so it's kind of kind of a given take in some cases but but it is true it's the highest turnover as soon as we hire them um we lose them U we've had a couple of different Saturday our own classified fairs we had one Saturday a couple Saturdays one after one in the afternoon uh we've gone to the county so we've been it's an ongoing process but it seems like the minute we hired 10 then we have that that many leave us for various reasons but it is an ongoing problem wherever we go what's the so I'm a Pera and I want to go to the next one what's the lad for a Pera here I mean there's different been working for a school district there's different position and some of them do uh seek to get more hours or move up in into other positions Community the aison I mean there's there's a bunch of some of them moved into the business office you know for the teachers we have a you that their degree the county offers incentives to for par professionals to get bachelors and then they have their in-house credentialing program so we have teachers that have been par of okay um I guess it's it's the whether I don't know if the classification stud is needed or if it's analysis of what's more costly right digging in and fixing the systemic par issues versus these premium AG yes yeah because I don't know you know how much more it costing is but it sounds like it's a lot 45 okay times what I don't know and what is the usual starting pay of a in our district so a one is a little bit more than $21 an hour and a pair of two is a little bit above $22 an hour there's also probationary period where they get a less amount that has been challenged when you see I mean looking around at you know other businesses in the community yeah that it's been a challenge thank you so much any other questions or comments all right see now we'll go ahead and bring it to a vote all those in favor please show by raising your hand all right Adam passes unanimously I'm looking at the time and obviously we're going to need to extend it um we'll soon pass the consent calendar and things like that and go to a close session okay yeah I'm in agreement um second by so moved by trusty Chavis second by Flor Shelton um any members of the public no any questions or comments all right let's vote on it all those in favor please show by raising your hand item pass unanimously all right back to item 1204 um approval of the RO Health contract for 2324 school year in the amount of $650,000 move to approve by trusty spur Shelton second by trust P all right um any members of the public wishing to address the board on this item seeing none any questions or comments from the board uh trusty Chavez trusty I'm sorry jeso coordinator student services will speak to that welcome this good evening to answer that question trusty Chavez um we're accounting for students with exceptional medical needs our diabetic students but um also accounting for summer school the first weeks of summer school that we're planning in this increase um and we have do have an increased number of students so new students have added on Med year into the the count I also wanted to ask a question I think um I spoke to um dr1 um could we maybe incentivize the ones that we have there to take I guess course or program to be able to administer the um the other things that the that that they can't do right now from what we understand under CCA trusty Chavez the health assistance that we currently have um we need to volunteer for that type of training we cannot uh make it mandatory oh I mean by incentivize I mean if you take this training we'll give you this much money because money motivates Bas so um if we do that can we get them qualified so that we're not spending double we would have to take a look I mean it go back to what um Mr Colona was saying if we do it for one um right we would have to take a look at others and I'm going to also ask Mr Taro to add to that yeah I I in my past districts um certain medical can medical things that they have to attend to have can be collectively bargained so something like that there could be anou in theory that would be between the district and and the bargaining unit uh to provide a stien of some sort but but I think that what in my past experience the voluntary piece is very important to the bargaining units it may also be an ed code I can't remember it's been a few years since I've done it but it's always been they can take this style but they can always say they're not going to do it anymore and then that leaves us in a bind because we need to have that available when we need it because some life-threatening conditions can happen and we have to have somebody absolutely do it so it's very challenging thank you I also want to add trusty Chavez regarding the specific procedures that they are administering um you know just to liability that comes to um providing the insulin to students um and also other procedures that they provide for our like if students if they have a really bad episode um you know the procedure itself is very specialized so but thank you thank you any other questions or comments from the board all right thank you Mr Ado um we'll go ahead and bring it to a vote all those in favor of this item please show by raising your hand item passes unanimously all right consent calendar um items 1301 through 13311 and then we pulled 1312 and Dr alasan will speak specifically on that uh but we'll include 13113 U 1301 to 133 trusty Chavez uh motion and second by trusty fam um all right we'll go ahead and open it up for public comment at this time any members of the public wishing to address the board on these items all right seeing none we'll go ahead and bring it back to the board any questions or comments from the board uh trusty just one quick one under 1311 I see that we have a $7,500 contract for a Capital Finance group to provide a developer fee justification study uh I'm glad you know wanted to highlight you know glad that we're making you know something that I'm I've been pushing for for a while uh even though you know $7,500 contract I think that uh this paves the way for uh improving our Revenue it's a you know a i a small investment that uh well you know based upon uh the rates the rates of the I mean the developer fee rates having been set a decade ago I think that this is a small investment that can yield uh a good siiz dividend so I you know urge my colleagues to support it thank you any other questions or comments see now we'll go ahead and bring it to the vote all those in favor please show by raising your hand item pass unanimously all right item 1312 Dr Alon okay thank you uh board president so there is one of Theus that I am pulling which is theou with the office of Senator Dave Cory um regarding the transportation of um our students to participate in the 21st annual Sacramento bus trip uh for Education we will no longer need thatou um we will be transporting our students um in house versus um through Senator Dave cor's office um due to logistic um logistical uh items that we were not able to um meet at the time okay um motion to so there is no motion because it just D okay actually there's other items within there she's just pulling that one so we do get to pass the item 132 that's what I'm move to approve without um the item for bus trip to Sacramento um second by trusty Flor Shel I'm sorry trusty Chavez uh any members of the question to address the board on this item seeing none we'll go ahead and bring it back to the board any questions or comments from the board all right seeing n we'll go and bring it to a vote all those in favor please show by raising your hand item passes unanimously all right close session um any um do you want to announce the items will be discussing yeah I can do okay items to be uh discussed in close session um conference with 14.03 conference with legal council anticipated litigation um to significant exposure to litigation pursu to paragraph 23 two or three of subdivision D of section 54956 for potential cases 14.04 conference with legal counsel um regarding existing litigation 14.05 conference with labor negotiators employee organizations area um 14.06 conference with labor negotiations employee organization cssea 14.07 conference with labor negotiators employee organization Teamsters item 4.08 Public Employee discip discipline dismissal release non- reelection government code section 54957 and uh 14.09 public appointment and employment government code section 5.97 titles of assistant superintendent of instructional services and interim director of student service okay uh any public comments on any of these items see none we'll go ahead and break out to close session uh let's have a 10-minute break and uh well 11 minutes so we'll go into close session at 1050 um and we'll be back here at midnight thank you so much midnight e e e uh how much did you pay y uh you guys are having a lot of fun in here yeah I T you I wanted to tell you about the walk tomorrow that's all good no no want to you take my seat okay all right folling meeting back to order at 11:44 p.m.

uh Dr Al yes report um the report out from close session um under 14.09 public appointment uh employment government code 54957 um under the title of assistant superintendent of instructional Services the board voted unanimous to approve the the appointment of Sandra Garcia as the assistant superintendent of instructional Services uh for the title interim director of student services the board voted unanimous to approve um hus araho is interim director of student services all right um so uh any future agenda items please send them to Dr alasan or myself uh and at this time we'll go ahead and adjourn the meeting at 11:45 p.m. thank you and have a good night