Lincoln please vote now where I'm gonna hold on this for a minute till we get the count until we get the countdown clock just I'm just wanna do we have can we give a countdown clock on just a yes or no here so that we can move or okay yeah okay I'm just going to do a vote foot on this all in favor of the amendment please say aye opposed motion carries so now we are voting on the main motion as amended is there any further discussion on the main motion okay then the original motion is on the floor and I would ask you to please vote now I'm sorry yeah they're working on it this is please have some patience I think this will improve as time passes all right all right then we will do a voice vote on this article as well okay on the motion the main motion that the reports of the town officers and committees as contained in the annual report be accepted as amended all in favor please say aye opposed motion passes articles 2 through 7 are contained in a consent agenda I will read the article I will read the titles of the articles that comprise the consent agenda as I do so if you wish to call a hold on an article please do so by calling out hold when the title of that article is read article 2 supplemental appropriations for the current fiscal year two nineteen budget article three bond premiums and authorization rescission use of net premiums received by the town on the sale of any bonds or notes to pay down other bonds or to pay project costs and to rescind the borrowing authorization passed in 2008 article 4 internal transfer from enlargement fund for the care improvement embellishment and enlargement of town cemeteries article 5 revolving funds set limits on expenditures from the following self-sustaining outside the budget revolving funds that would be council on aging Board of Health recycling town Forest farm pond ambulance and elder housing article 6 transferred to the open trust fund article 7 stabilization transfers to generalist Stabilization Fund and elder housing capital Stabilization Fund since no holds have been called we will go straight to the motion mr. Joe Agee I move that articles 2 through 7 be considered together as consent calendar articles where such articles are routine and typically approved without significant debate and when such articles moved as written in the warrant and with the following additional information article 2 the 2019 supplemental budget amounts with 260,000 dollars to be transferred from free cash in the Treasury for the purpose of supplementing the following fiscal year 2019 budget lines snow and ice removal of 160,000 and police overtime of 100,000 article three I move that the town vote to supplement each prior vote of the town that authorizes the borrowing of money to pay costs of capital projects to provide that in accordance with the Massachusetts General Laws chapter 44 section 20 the premium received by the town upon the sale of any bonds or notes there under less any such premium applied to the payment of the costs of issuance of such bond or notes may be applied to pay project tests project costs and the amount authorized to be borrowed for each such project shall be reduced by the amount of any such premium so applied and further to rescind the affordable housing appropriation approved under article 14 of the 2008 annual Town Meeting article for cemeteries there's $5,400 be transferred from the cemetery enlargement fund article 5 the revolving fund fiscal year 2019 expenditure limits Council on Aging revolving fund $75,000 Board of Health revolving fund at $15,000 recycling revolving fund $860 town forest revolving fund $30,000 farm pond revolving fund 160,000 and to authorize a select board to expand such monies without further appropriation the ambulance revolving fund is $300,000 and the elder housing revolving fund is two hundred eighty seven thousand five hundred sixty one dollars on article six the O peb Trust Fund that $100,000 be transferred from free cash and finally in article seven the general stabilization fund transfer ten thousand dollars from free cash that the elder housing capital Stabilization Fund transferred twenty five thousand dollars from elder housing revolving cont second okay there is no discussion no debate on the consent calendar so I would add the bait as well debate isn't open more closed there is no debate so I would ask you to please vote now greenlight design motion passes yeah article three I'm sorry Article II I'm fy2009 bus budget next fiscal year this is a majority vote mr.
sy each department represented by the numbered items appearing in the advisory committees fiscal year 2020 omnibus budget in the column under the heading recommended FY 2020 he called over by the moderator and if no objection is made that such amounts be raised and appropriated for the purpose specified except that where a transfer is indicated by a numbered footnote the specified amount shall be provided by such transfer that the salaries for the various town officers including those indicated by numbered footnotes be fixed effective July 1 2019 as specified in the Omnibus Budget that becomes effective pursuant to this motion and that any item to which objection is made be separately considered and disposed of in accordance with the vote of the town second I will now read the totals for each department in the Omnibus budget as always the full amounts for each component salaries and expenses are printed in the Advisory report to the town which I hope you have with you anyone wishing to comment on or question any amount may call hold when I read the department's name and amount and I will set that line item aside when the entire omnibus has been read I will list the departments on which there have been holds and we will vote the unheld-down soul $80,000 assessors 135,000 $940 treasurer seventy nine thousand eight hundred four dollars collector 134,000 $438 finance director accounting 285,000 $889 Advisory Committee three thousand eight hundred thirteen dollars Conservation Commission sixty thousand 83 dollars Planning Board eighty thousand fifty nine dollars I'm sorry fifty town-clerk one hundred thirty two thousand eight hundred eight nine dollars eight nine dollars a lecture and registration twenty five thousand five hundred eighty four dollars town buildings two hundred eighty thousand eight hundred dollars police 1 million eight hundred seventeen thousand eight hundred ninety-eight dollars Fire and Rescue four hundred and twelve thousand eight hundred thirteen dollars ambulance $80,000 inspectors 95 thousand one hundred twenty three dollars dover-sherborn Regional School District nine million five hundred sixty nine thousand eighty eight dollars Tri County Vocational thirty two thousand two hundred $24 Sherbourne school's seven million two hundred forty-eight thousand eight hundred $19 Norfolk agricultural $34,000 community maintenance and development 1 million sixty two thousand eight hundred forty two dollars snow and ice eighty-three thousand $918 street lighting 23 thought sorry $22,000 solid waste 288,000 $877 recycling three thousand two hundred thirty dollars cemeteries $64,000 Board of Health thank you 141 150 140 1152 dollars Council on Aging one hundred fifty-three thousand eleven dollars veterans six thousand four hundred ninety dollars library five hundred three thousand nine hundred eight dollars recreation $15,000 Historical Commission $1,300 insurance and employee benefits two million eight hundred ninety five thousand one hundred sixty dollars debt service 1 million three hundred fifty five thousand $881 Reserve account $300,000 so we have a hold on the selectmen z-- budget so I am going to ask now for your vote the for mr.
sy to move the unhealth madam moderator yes mr. sy I move to approve all of the non held budget items second is there any discussion right hearing no discussion I will close the debate portion and ask you to please vote at this time motion passes now we will address the hold on the selectmen budget Robert Johnson - Robert Johnson - 7 - Western Avenue in the note at the bottom there it says - a selectman chairman 0 second member 0 third member 0 what about the fourth and fifth members does anyone care to address mr. Johnson's questioned good catch seeing no other discussion I will ask for a motion on the selectmen budget [Music] okay so there's no further debate on that I will close debate now please vote at this time okay right now don't ignore the red alright motion to Thornton's budget please vote now at this time okay okay so we're using the tube here okay voting is closed I'm sorry can you move the so motion passes that was the vote was 89 to 11 can I I would just like to confirm that with a hand count the boys spot like a voice vote all right all in favor of the vote on to move the sorry on the selectmen budget please say aye opposed all right motion passes article 9 capital improvement plan mr.
lahey matter moderator yes advisory will be making seven separate motions under article 9 Madame moderator yes mr. Waldron I move favorably action your mic is not on Jeff sorry can you hear me yeah yes and I just before Jeff starts I want to point out that this will be a 2/3 vote because it is I move favorable action and that the treasurer with the approval of the Select board be authorized to borrow for the purpose of acquiring breathing support equipment for the fire department item a as set forth in the Advisory Committee report table the sum of seventy three thousand dollars pursuant to Mass General Laws chapter 44 section seven one or any other enabling Authority and to issue bonds or notes of the town therefore in accordance with mg/l chapter 44 section 20 Arthur as any premium received by the town upon the sale of any bonds or notes approved by this vote less any such premium apply to the payment of the cost of issuance of such bonds or notes to be applied to the payment of costs approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay such costs provided however that this vote shall be expressly contingent upon approval by the voters and an election of a proposition two and a half so called debt exclusion question pursuant to Mass General Laws chapter 59 section 29 C subsection K section 21 21 c k a second I believe that fire chief Aaron Kenny has a presentation to make good evening this will be pretty quick so for the capital request for the fire department we have this breathing air cascade system this device and what you see is a all-encompassing cabinet and storage for the breathing air that we use to breathe through the air tanks that you see us wearing so currently our breathing air system is over 20 years old it is missing many of the filters and OSHA required requirements for breathing air quality as well as safety when refilling those air bottles and with the state becoming a or making municipalities B OSHA compliant now this became a priority for us to replace this year so that was that cascade system improves obviously debris the air quality enhances personnel safety and will allow us to be OSHA compliant and it provides for enhancing enhancement of tracking of our resources in terms of our scbas which is our self-contained breathing apparatus bottles and allows us to be better track the air quality and to maintain a high level of service and making sure that our personnel safety is is a number-one priority the next component is the oxygen containment fill station so this is different in that this is the air that we provide you in the event of a medical emergency so we have smaller oxygen tanks which we use and what we call our first in medical bags so if we in the UM in the event we respond to your home and have to put you on oxygen this is to refill the bottles that we use to provide oxygen for you as our citizens currently we actually do not have a true transfer or fill station the great ingenuity of the the members of the community and of our department created a system many many years ago and it had it worked up until you know we'll probably hit it would stop being used a few years back but I made the decision to definitely we're not going to use it because there's no containment fill station at all so in the event we had a failure or wanted oxygen bottles it would probably kill or severely injure one of our members so that system is not used at all right now so this would that system would be used to obviously make that a safer process make us OSHA compliant and also over time it should reduce operational costs because we do have what we call large the large cylinders that we use in the ambulance and in this station as storage which we're able to fill all of the oxygen bottles including those that are used in the police cruisers and our apparatus as well instead of having to pay external company to come in and fill those for us so that is the the job that the two items that are included in that $73,000 so obviously enhancing personnel safety is a big priority and being open ocean compliant is a large party for us and the ems side of things or the EMS services we provide you know are the largest demand of service that we have in town so the oxygen containment pieces is very important so these are the two items the oxygen single unit of fill station and the breathing air purification and cascade system for our for our members and provide you enhanced level of service good are there any other are there any comments questions and he just bait or discussion okay so since there is no discussion I would ask you to please vote at this time motion passes and yes can we have I'm gonna just declare or two-thirds on this because I think that it's pretty clear article nine item B Singh M&D air compressors and jackhammers this is a two-thirds vote as well thank you I move favorable action and that the treasurer with the approval of the select board the author's to borrow for the purposes of perching ACM Indy air compressor and to jackhammers item B as set forth in the Advisory Committee report table the some of $22,300 pursuant to Mass General Laws chapter 44 section seven one or any other enabling Authority and to issue bonds or notes of the town therefore and in accordance with Mass General Laws chapter 44 section 20 offers any premium received by the town upon the sale of any bonds or no it's approved by this vote less any such premium applied to the payment of cost of issuance of such bonds or notes to be applied to the payment of costs approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay such costs provided however that this vote shall be expressly contingent upon approval by the voters at an election of profit of a proposition two and a half so-called debt exclusion question pursuant to Mass General Laws chapter 59 section 21 C K second I believe that C MD director Shawn Killeen has a presentation to make Shawn your is still intending to do them all right now for Sam yeah not a moderator I'd like to do one presentation for the four articles it's great you'll make a lot of friends that way so although it's one motion so far that the first is the jackhammer as we spoke of also a wood chipper a large tractor and to pick up some other highway equipment the compressor we currently have was purchased new in 1970 it's a diesel compressor it failed to run several times while the crew was out trying to do road work this year so it was time to go it also runs so poorly that it gets everyone sick when they're around it the tractor were replacing was purchased in 1994 it was mostly used for the fields when we were mowing the Laurel farm and the other fields we use it quite often for roadside mowing and we're using it beyond its useful life and expectancy so we're gonna we're upgrading to a much larger tractor that well talk more about that in a second service the new tractor has an enclosed cab so we'll be able to use it in the winter for snow cleanup the increased horsepower and the size will allow us to fill trucks so we have one more piece of machinery that can be used to fill the Sanders and again the existing ones from 1994 to pickup so we have a fleet of just three pickup trucks two of which are not gonna pass the d-o-t inspection this year without significant work they're unreliable they break down in the middle of snowstorms we use those obviously daily for the foreman we're also purchasing a tow behind blower we were used using the region's blower this year to clear off the fields and a water tank brine sprayer in the summer it'll be used for transporting water and the winter we'll use it for spraying Brian on the roads for de-icing and we're also going to upgrade our chipper we have one but it's rather small newer ones have a winch which helps with increase safety you can pull a full three into it without needing a machine to load it and obviously humans to load it if it's too large to pick up that's the end right okay is there any debate or discussion on on 9b only that is the only one we will be voting on now this is for the air compressor and to jackhammers yes mr.
young is there any other comment or discussion this is a two-thirds vote and so I would ask you to vote at this time 9b article passes by 2/3 yes the count is 182 13 article 9 items see make a few words of explanation before we present our motion yes in the warrant you'll see that article 9 see for material processing equipment cap request is for a ninety six thousand dollars from CMD in the last few weeks seeming he came to us with a request for a reserve fund transfer from current year's budget to purchase a hot box asphalt recycler the cost of thirty five thousand dollars initially seaman D had expected to a sit-down for capital for this here in the capital request however advisory did and as did the Select board author recommended an authorized see me to take those funds make the purchase in the past week or so which allows Siemens you get work on some of the road work repairs that needed to be done and so for that reason because this thirty five thousand dollars has already been transferred from a reserve fund transfer to see Mandi and the hotbox asphalt recycler has been purchased we're gonna make a change to the extra dollar amount being requested in article 9 section C from ninety six thousand dollars down to sixty one thousand dollars so if I can have a motion now so for article nine items see the CM and D material processing equipment I move favorable action and that the treasurer with the approval of the Select board be authorized to borrow for the purposes of purchasing CM Indies material processing equipment items C as set forth in the Advisory Committee report table the some of $61,000 pursuant to Mass General Laws chapter 44 section 7 1 or any other enabling authority and to issue bonds or notes of the town therefore and in accordance with Mass General Laws chapter 44 section 20 auto eyes any premium received by the town upon the sale of any bonds or notes approved by this vote lest any such premium applied to the payment of the costs of issuance of such bonds or notes to be applied to the payment of costs approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay such costs provided however that this vote shall be expressly contingent upon approval by the voters at an election of a proposition two and a half so called debt exclusion question pursuant to Mass General Laws chapter 59 section 21 c k ii so sean has already given his presentation on this is there any debate comments yes mr.
yang thank you all right then we will move to the vote on this this is article 9 item C cm and D processing equipment please vote now motion passes 182 18 passes by 2/3 article 9 item D cm and D tractor this is also a 2/3 majority about a moderator yes I move favorable action and that the treasurer with the approval of the select board the authorized to borrow for the purposes of purchasing and equipping equipping a cm and D tractor item D as set forth in the Advisory Committee report table the sum of seventy five thousand one hundred pursuant to Mass General law chapter 44 section 71 or any other enabling authority into issue bonds or notes of the tone therefore and in accordance with Mass General law chapter 44 section Audrey Miam received by the town upon the sale of any bonds or notes approved by this vote less any such premium applied to the payment of the costs of issuance of such bonds or notes to be applied to the payment of costs approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay such cost provided however that this vote shall be expressly contingent upon approval by the voters at an election of a proposition two and a half so called that exclusion question pursuant to Mass General law chapter 59 section 21 c k ii is there any comment or discussion any other comment or discussion Peter black 55 Maple Street I just have a question your funding purchases of equipment that we've heard there is a life expectancy are these are we financing these purchases with notes or bonds that coincide with a life expectancy are these 30-year notes five-year notes what are we borrowing how long are we going to be paying for does that make sense is there someone who can answer this question statue in action the state statue actually tells you how long you can borrow an item and you would have to make a case for to borrow longer than that if your life expectancy of the vehicle or something if you normally get longer than say 10 years out of a vehicle you could do that but so are there specific notes for each purchase with with the treasurer issues bonds through an advisor so each it's not a separate bond for each item it's one bond and total of whatever she's putting out to debauch different yeah the one bond may have six years on a vehicle may have three years on a piece of equipment or something or 15 or 20 years if it's a bigger long public works project but they're all rolled into one bond thank you is there any other debate or discussion comment okay then we will vote on article 9 item D please vote now motion passes by 2/3 170 224 article 9 item e CM and d to pickup trucks with highway equipment two-thirds majority madame moderator mr.
Daley I moved favorable action and that the treasurer with the approval of the select board to be authorized to borrow for the purposes of purchasing and equipping cm indeed to pickup trucks with highway equipment item II as set forth in the Advisory Committee report table the sum of one hundred eleven thousand two hundred ninety five dollars pursuant to Mass General Laws chapter 44 section seven one or any other enabling Authority and to issue bonds or notes of the town therefore and in accordance with Mass General Laws chapter 44 section 20 any premium received by the town upon the sale of any bonds or notes approved by this vote less any such premium applied to the payment of the costs of issuance of such bonds or notes to be applied to the payment of cost approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay for such costs provided however that this boat shall be expressly contingent upon approval by the voters at an election of a proposition two and a half so-called debt exclusion question pursuant to Mass General Laws chapter 59 section 21 seek a second is there any comment or debate mr.
Jung thank you is there any other comment or debate please approach the mic Karen Lane 15 Meadowbrook Road sharpen my first question is are these bonds issued by the town of Serban sold by the town of service or they state bonds these are town bonds issued through a a bank and what is the bound rating of the town of service right now we're at urple a rating thank you is there any other question comment or debate okay hearing none I would ask you to please vote now motion passes by 2/3 162 238 article 9 item F town buildings 2/3 vote moderator mr. Gallatin Oh be authorized to borrow for the purposes of repair and/or renovation of town buildings item F as set forth in the Advisory Committee report and table including all incidental and related expenses the sum of $300,000 pursuant to mastering the law chapter 44 section 71 or any other enabling Authority and to issue bonds or notes of the town therefore providing that said that the authorization to borrow shall expire on June 30th 2022 and in accordance with mass general law chapter 44 section 20 any premium received by the town upon the sale of any bonds or notes approved by this vote less any such premium apply to the payments of the cost of issuance of such bonds or notes to be applied to the payment of costs approved here under thereby reducing by a like amount the amount authorized he borrowed to pay such cost provided however that this vote shall be expressly contingent upon approval by the voters at an election of a proposition two and a half so-called debt exclusion question pursuant to Mass General Laws chapter 59 section 21 C K do I hear a second second we have a presentation here from mr.
clean [Music] town buildings improvements I don't think you're my Kazan better yeah so we have several different categories we have town campus projects gutters and masonry work at the police station the Town Hall entryway and handicap ramp they have pictures of several of these and replace remaining original siding and trim of the main fire station and then of course is there's quite a few smaller projects which were all included in the insight the on-site insight report from several years ago the town campus projects most of which were obviously trying to get done while we're finishing up the library which we hope to be this calendar year the library of course isn't responsible for paving the entire parking lot but it's all due to be paved the exterior lighting we're in the process of replacing throughout the town hall that both buildings are 20 years old the Town Hall and the police station so the Lighting's old there's also while we're paving there's some there's a pinch point at the rear of the police station lot that we've already started to fix so we will finish that obviously when we pave and then there's a contingency for unforeseen engineering for the upgrades that are gonna be done to Town Hall in conjunction with the library generator the police station when it was built for probably cost reasons they took the gutters off the building before it was before was built they took them out of the design that's not a good situation the water falls on people's heads as they're walking in the doors ice forms you can see most of that in pictures it also is degrading the brickwork on the front and the rear of the building so there's picture of ice right in front of the front door of the building the fire station last year you noticed we did the the doors we also did the siding on the front but the cement board siding that's on the rest of the building needs to be replaced so we need to finish that we couldn't do that in conjunction with the project because if we didn't have enough funding for the entire building that was somewhat a new project we weren't aware of when we started there's some pictures of the family siding with mildew and failed trim on the side of the elevator shaft and the gutters have rotted the the trim boards above those are the main projects okay is there any comment questions debate on this okay I see someone like Susan Tyler what's inevitable just a clarification on a line item one we have the word campus paving and then also under the line item three in there we also have campus paving what's the difference between the two and why are they on two different lines Thank You Sean I'm trying to find what slide she was referring to I think she's I think she's talking about the advisory report well the first slide was a recap of the several different projects that are encompassed in it we're only gonna pay the parking lot once if that's the most is there any other comment mystery on is there any other comment questions okay then the motion has been moved and seconded so I would ask you to please vote at this time motion passes by 2/3 166 227 article 9 item G Sherbourne school committee renovations to Pine Hill school 2/3 madam moderator yes mr.
cow shall I move favorable action and that the treasurer with the approval of the Select board be authorized to borrow for the purpose of Pine Hill School reservations are sorry renovations item G is set forth in the Advisory Committee report table including all incidental and related expenses the sum of $65,000 pursuant to General Laws chapter 44 section 7 part 1 or any other enabling authority and to issue bonds or notes of the town therefore provided that set authorization to borrow shall expire on June 30th 2022 and in accordance with general launch after 44 Section 2000 eyes any premium received by the town upon the sale of any bonds or notes approved by this vote less any such premium applied to the payment of costs of issuance of such bonds or notes to be applied to the payments of costs approved here under thereby reducing by a like amount the amount authorized to be borrowed to pay such costs provided however that this vote shall be expressly contingent upon approval by the voters at an election of a prop two and a half so-called debt exclusions question pursuant to General Laws chapter 59 section 21 C sub K 2nd motions been moved and seconded is there discussion or comment is there any further discussion or comment okay then I'll open the voting please vote now motion passes by 2/3 182 211 182 211 right article 10 transfer from stabilization tree cleanup 2/3 yes mister saw I move favorable action and at the town vote to transfer one hundred and fifty thousand dollars from the general stabilization fund to CM and D for purposes of removal of dead and or dangerous roadside trees including all incidental and related costs second motion has been moved and seconded I believe mr.
Cohen has a presentation this will be brief and it's the last time I'm going up here I don't think I need to make much of a presentation for everyone in here to know that there's a lot of dead trees in town the gypsy moths dropped from a few years ago and a couple consecutive years took their toll I want to show a map DCR goes out and flies over the entire state every year and they map out the extent of deforestation so this was done at the end of the 2017 season you can see it's almost a million acres the uppermost portion of the red is sure burn it it came from Rhode Island it came up into town it hit the south side of town so if you live on the north side of town you didn't see it as bad yet we're not sure if you're going to we can't really predict exactly what they're gonna do each year we're a few years out from the drought so the trees are a little more healthy but that doesn't get the dead trees down to the ground last year once we kind of cleared through the fog of the March storms we went out and did and found at least 500 dead oak trees those are dead like didn't leaf out at all we estimated at least under the 200 leafed out and then gave up it was their final straw by July or August they were showing signs that they were just dead it costs about twice as much to take trees down in an emergency than it does if you plant it out cranes are expensive when it's not planned you usually only get one tree down maybe two in a day versus planning it out and setting up and taking maybe six maybe ten it's obviously much more dangerous to leave them standing and find out that they're gonna fall after they start to we work with eversource closely everyone has seen the stanley tree crews most of the time they're working forever serfs in town we do also use them they probably spent at least five times more than we have this past year eversource has deep pockets but their priorities are a little different than ours their priorities are their infrastructure so if you have a dead oak tree across the street from wires they may not choose to take it that's their decision so we've gone in a couple areas where they started and we finished the work Bullard Street being one of them this week if anyone has tried to travel down there it's been closed at least one lane and that's why that's it okay is there any comment or debate on this motion that's on the floor any further comment or debate okay then debate being closed open the voting and I would ask you to please vote at this time motion passes by 2/3 177 2 9 article in lebanon transfer from free cash tree clean up this is a majority madam moderator yes mr.
Waldron this article was inserted in case article 10 which requires a two-thirds majority vote did not pass as article Tim has now passed I move no action on article 11 I second that motion the article has been moved and seconded is there any debate on this okay hearing no debate we will move to the voting when it is time for you to vote no action means that you are defeating this article and that we will appropriate no money from free cash to deal with the tree problem so you want to vote Yes to defeat this I'm sorry oh hey I'm smart okay so the motion passes for no action 97 to 18 article 12 use of free cash Madame moderator yes mr.
lahey I move that no action be taken on this article second this is another no action article if you wish to take no action on this you would vote yes is there any comment or debate all right seeing none hearing none please vote at this time okay I think they are all not working I will take a voice vote on this all in favor of no action on article 11 please say aye opposed motion passes I'm sorry article 12 article 12 motion passes no action right I as I served on the committee for this as an ex officio member I am going to leave the stage for the next article and turn this over to Corinne Lincoln who is assistant moderator for the evening good evening article 13 electronic voting is Lincoln yes I move favorable action and that the town vote to raise and appropriate $5,000 to supplement the FY 2020 elections and registration budget to provide for the use of electronic voting at town meeting second it's been moved and seconded is there any discussion or questions yes in the rear Richard Robinson 117 Mills Street I was going to ask commerce is gonna cost thank you for attaching a number to it I'm against spending that money I'd much rather spend that $5,000 on the many things we need here in town I don't really mind waiting around for the very very few votes that require a paper ballot I I do mind spending $5,000 where we don't need to and clearly we do not need to right here yes in the rear I'm Carol Rubenstein 57 Oldfield Drive I'd like to suggest that we hold off voting on this until the end of town meeting because I'm not sure we've given the group a good test I haven't had total success with my second whatever you call this device and I'd like to see how well it works through the rest of Town Meeting before I vote on this article yes excuse me I saw a hand raised here if you would like to speak please go around and stand in line to speak at one of the mics yes in the rear Christine Kony 55 maple street I think although it seems a little cumbersome now just in our experience we've had for the last hour and a half that if you recall some of our other town meetings where there's been very contentious votes where even if it's not very contentious where the vote has been very close to even where votes have had to be counted and recounted handheld and then a ballot it can be extremely time-consuming plus the voting machine for the voting electronically gives anonymity I think it's really the most democratic way to go and I strongly urge people to support this yes next in the rear April continue Mill Street can I have clarification on that $5,000 is that per night or how many uses do we get out of that lease yes is there someone from the committee who could answer the question what seem yes yes it is per use yeah I mean meaning per night it yeah per night that's that's the cost of renting the system for one day of Town Meeting yes there's the comment in the rear good evening my name is Susan Gooch I live at 1:04 nason Hill Road here in Sherbourne I'm in favor of this device and one of the reasons is of many reasons is the digitization of our modernization of our world today by the use of this electronic device we are saving on the cost of the paper and are saving our trees as well as the people and and the trucks which need to drive the paper to the location and all the work that's involved behind it which I think the justification for $5,000 greatly exceeds what it would cost for us to do the math if we did it the old-fashioned way thank you yes was there another comment Carroll Rubinstein can I offer an amendment so that we can delay the vote until the end of town meet it the delay the last article well what we'd have to do at this point is to take a motion to consider something out of order require a 2/3 vote and we'd have to to take that vote and then we could move it to the end if that is your proposal that would be my proposal could could you come and get one of the forms and and fill that out we can consider that I'm going to have Carroll Marple who was on an ex officio member of the committee speak from up here I was just going to answer Susan Gucci's question it's me apparently I wanted to answer Susan's question about eliminating the waste of paper we would still have the paper at every meeting as a backup should the electronic clickers fail yes the rear okay Daniel Murphy bare Hill Road so I work for Dover Sherman cable television as such I've sat on Dover's town meetings which does use the electron does use an electronic voting system I'm not sure this is the best option for electronic voting system I can say that that the system in Dover has sped up the meetings some meetings that take two nights take one night and when considering the cost of this what should also be considered is the cost of carrying the Town Meeting into another night because that is going to obviously incur additional costs in which the $5,000 may be worthwhile just something I wanted to bring up thank you thank you I'm sorry what seem I have a note here from Mary saying I should call on you were you going to make a presentation on behalf of the committee oh okay why don't you go ahead and do that now I apologize oh sure so as Mary mentioned at the beginning of the meeting the electronic voting committee was was formed as a result of an article in last year's annual Town Meeting and the charge of the committee is to survey investigate available options for electronic voting and to assess their applicability to our town meeting house in Sherman so we went through a methodical process of researching the different electronic voting options we identified the driving needs for considering electronic voting in ensuring we for example the speed the privacy of the vote when we started out speed was probably you know one thing on my mind certainly but integrity of the vote is very important sometimes it's hard for a moderator to be able to tell if it's a 2/3 vote or not and so we go to a paper ballot which again goes back to the speed there's another aspect that also we came to learn about from surveying other town which is the the privacy a lot of voters appreciates being able to vote without peer pressure then we research the available technologies we eliminated options that were not we did not deem applicable so for example there are many options where you can vote with your mobile phone we surveyed also and obtained feedback from other towns in the Commonwealth there are so many other towns there are using electronic voting some towns have used it I think for a decade now and more we in particular I listed here Dover Westwood and Avon used actually the same system that we're piloting tonight we compiled a report and we provided that to the to the Select board we recommend the system that we are piloting tonight for a variety of reasons cost is one of it but one of them but anonymity so there's a belief Mary mentioned this at the beginning there's no association between between the clicker that you have and between you so so there's no there's no no record that says that a particular person voted this with this way or that way the security this this system uses industry standard security so there's you know that that's that's important as well user friendly so with the exception of sometimes the adding last-minute slides when amendments show up all the slides as you can see are prepared with with the with the voting capability and it's it's usually smooth again the price as mentioned it's it's about thirty four hundred plus travel expense if we need a support person for for this purpose that's it thank you thank you if there are no other comments Carol are you in the back would you like to make your motion I moved to take article 13 out of order and vote this article after all the other articles have been decided thank you is there a second it's been moved and seconded to take this article out of order to move it to the end of the evening this requires a two-thirds vote can I ask the that clicker clicker people are we equipped to do a clicker on this yes okay if you want to move the vote on this article to the end of the warrant hopefully tonight okay never mind we're not using the clickers we're gonna try a voice vote on two-thirds all in favor of the postponement please say aye those against oh okay let's let's try a show of yellow cards all in favor of hold on to your yellow cards I think we're going to get a chance to vote with the clicker are we good to go ooh yes please click now the motion fails it required a two-thirds for passage so we will return to a vote on the article itself are you guys ready for that okay please vote now ah the motion passes it was a simple majority for this article 14 recreation revolving fun tight Matt a moderator this is our Ronin I move favorable action and that the town vote to rescind acceptance of massachusetts general law chapter 44 section 53 d which established a recreation and parks services revolving fund and established in accordance with mass general law chapter 44 section 53 ii and one-half a new parks and recreation revolving fund by amending chapter 28 of the general bylaws revolving funds inserting a new row as printed in the warrant and to transfer all funds in the existing revolving fund into the newly created fund and therefore to establish an FY 2020 spending limit for such revolving fund at two hundred thousand dollars second is there any comment or debate on this okay I was not aware of that I am hello there we go I'm so just to help explain what we're asking before here it's essentially a change of the revolving fund type for recreation right now we are under what's called or under 53d which limits us to ten thousand dollars in terms of what we can carry over from one year to the other and the request is to move to a fifty three and a half which will give us essentially a spending limit but the ability to carry over any funds that recreation generates within the year we just interrupt from women could you identify yourself yeah sorry I'm Dave Goldberg I'm the chair of the Recreation Commission thank you for those of you who don't know recreation primarily is is self funded so through the programs that we run within the town such as snappers or summer go around as well as leasing out our fields to the various sports teams so lacrosse and soccer and so forth over the past few years we've actually been able to increase our revenue which is which is great we've offered many more programs to the town however as I said there's we're only allowed to keep so much of that money from year to year one of the one of the issues that we run into is in the spring when we generate the most the majority of our money is right around is essentially when the fiscal year changes so we generate all of our money in the beginning of the year all right sorry it towards the end of the fiscal year and we can only keep 10,000 of it over to the to the next fiscal year so you can imagine we bring in all of our money on one slide and we have to essentially spend it down to $10,000 into the next into the next fiscal year all right I think I said most of that the reason why we're asking to keep more of the money from from one year to the next is we have a lot of deferred maintenance within our recreation facilities so those of you who've been out on the fields at the tennis courts you can see that there's a significant amount of stuff that has been left essentially unfixed for quite some time if you play tennis you'll notice that the majority of the lights don't work have you been over to Laurel farm you'll notice that things like the the the car barriers are all rotten and need to be replaced if you've been over to Jameson you'll notice that things like the dugouts are old and need to be replaced and or and they're currently somewhat of a safety hazard because we can't see into the dugouts from the street so I'd rather not it's because rec generates money itself and we believe that we can we can save up enough money over the years to actually tackle some of these capital expenses we're asking that we are able to keep the money from year to year are our excess and essentially save it from year to year to apply to some of the capital expenses that we have this is not unheard of there's we actually voted in an article 5 today there's a number of other committees that are already on a fifty three and a half just rec was not what is not one of them currently this doesn't cost the town any more money it's essentially it we're saving the money that we generate within the rec commission within the rec committee from year to year so that we can take that excess money and put it towards some of the capital projects that we have and essentially take care of a lot of the deferred maintenance that we have in our fields and other facilities today that's it thanks and I do remember now that you said it's been a busy two days so I apologize okay so the article has been moved and seconded is there any comment or questions on this okay then I would ask you to please vote now motion passes 182 to 4 article 15 affordable housing trust fund and ward of trustees this is a majority vote madam moderator yes mr.
Daley I move favorable interaction at the town vote to accept the provisions of Mass General Laws chapter 44 section 55 C establishing an affordable housing trust fund and creating a board of trustees and to authorize the select board to draft a trust agreement in accordance with Mass General Laws chapter 44 6 and 55 C second all right I believe we have a presentation here from Adam a [Music] okay can everyone hear me article 15 is a continuation of the work that the Housing Partnership did starting with the work when we wrote the housing production plan it's it and had it approved in 2017 thanks to a lot of work from people in town and this is a asking to establish essentially within the guidelines of Mass General Laws chapter 44 section 55 C basically a holding place for funds however they're received whether there are gifts and kind donations of land any any funds that need to be managed for the purposes of creating affordable housing at this time we do not have any mechanism to accept funds we are not asking at this time for any funds from the town of surfboarding from you we are simply asking for authorization to create a fund where these funds could wear this that could manage this in the event that cut they come up and so there's no there's guidelines that are established by the state for what a local Housing Trust can do basically there's if in the event that funds were received perhaps from a negotiation with a developer or there were instances where it's an affordable unit for whatever reason goes in foreclosure and there's funds that come from that that we want to be able to manage and create small-scale affordable housing this would be the way that we would have been eventually being able to we couldn't use it to benefit existing homes we can use it to make sure that we don't lose any of our current Shi units but again at the end of the day we are simply asking you to vote to authorize the town to establish this fund to have a board of trustees to manage this fund and we are not asking for any additional funding I'm gonna end my presentation at this point I think I'm hoping that it's pretty clear to everyone that this is a fairly low risk asked of everyone and without it we we might have some issues down the road as we continue to manage our with having a fund better thank you yes mister someone's at the back mic I think yes neil kessler 43 page farm road i would also encourage a yes vote on this when i was first on the housing partnership committee there's really very little we could do other than sort of weigh in on projects there weren't any funds or anything of that sort and we were always looking for ways to encourage affordable housing development and i think that you know adoption of this isn't just a creative mechanism to receive funds but the the authorizing law state law allows you allows the trust to accept property by gift grant or contribution purchase and retain property borrow money it's just going to be an essential Clearing House and an entry point for anybody coming in and wants to do affordable housing in our town and I just think it's we we need to do more than this but I think this is an essential first step so I'd support it is there any other comment questions debate okay hearing none then we will move to the voting and I ask you to vote at this time motion passes 185 to 6 article 16 department title change community maintenance and development CMD to Department of Public Works DPW this is a majority vote madam moderator mr. Gallatin oh I move favorable action and that the town vote to change the name of the community maintenance and development cm and D to the Department of Public Works DPW and further to replace all references in the town bylaws to community maintenance and development with Department of Public Works in all references in the town bylaws to CM and D with DPW is there a second second is there any comment questions debate yes mr.
Johnson it's luck board voted unanimously to support this article and our discussion we felt that although community maintenance and development is unique name the Sherbourne and there's some pointless to that the reality is that it can sometimes be problematic when applying for either state grants or compliance just recently but the EPA national pollutant discharge elimination system permit we even had to put down you know who executes this permit we put down DPW because we knew that understand that they're seeing six hundred two hundred and sixty permits come in all at once and we didn't want to unusually flag something and if we apply for either um tip our mass works or any infrastructure grants we felt it be better to actually have a more common name rather than kind of something unusual that might just either raise flags or rise questions or our abilities to do the work any other questions or comments mr.
Huck Frank cook town Line Road I just have a question about costs on this would there be evening cost of changing signage changing logos letterheads paperwork anything like that that's not indicated in this warrant or someone want to address that question Shawn do or even if you don't would you know cost okay all right the motion has been moved and seconded and debate is done so I would ask you to please vote at this time okay motion passes 161 to 7 article 17 madam moderator just let me read the title here amend general bylaws with respect to rules and procedures at Town Meeting this will be a majority vote mr.
Carson right I'm in favorable action and that the towns vote to amend the general bylaws by inserting a new section 8 into chapter 2 as printed in the warrant so that the town clerk is authorized to assign appropriate numbers or letters to bylaw sections subsections paragraphs and subparagraphs where none are approved a town meeting for purposes of clarity and removing obvious abnormalities or errors in numbering or lettering second is there any common question debate okay hearing none I would ask you to vote now please motion passes 176 two three article 18 a men general bylaws with respect to bowhunting this is also a majority vote madam moderator mr.
side I move favorable action and that the town vote to amend chapter 8 section one of the general bylaws as printed in the warrant second is there any comment question debate hearing none I would ask you to vote now please motion passes 168 212 article 19 amend general bylaws with respect to information technology manager this is a majority vote madam moderator mr.
Waldron I move favorable action and that the town vote to amend chapter 3 section 6.2 of the general bylaws power and duties of the town administrator to add information technology manager to the town administrator's existing responsibilities by inserting a new subsection H as printed in the warrant and re letter the remaining subsections accordingly I second the motion I believe we have a presentation here from the Governance Committee [Music] good evening I'm Cory Lincoln of 10 great Rock Road and chairperson of the governance task force - which was authorized by a vote at last year's Town Meeting to recommend changes in the structure of town governance after reviewing past reports and looking at best practices of other small towns in phase 1 of our work we interviewed all major town department heads and committee chairpersons about their responsibilities what worked well for them what did not work well and what changes would help them perform more effectively and efficiently roughly a dozen topics of concern emerged from these interviews four of them are reflected in the four warrant articles our committee is sponsoring tonight other concerns we felt did not rise to the level of warrant articles will be addressed in a letter to the Select board after Town Meeting and a few more general concerns will be discussed in our final report in phase 2 we investigated how the ten smallest towns in Middlesex County of which Sherbourne is number three deal with the topics of concern and in Phase three we surveyed shurberg residents about their confidence and town governance and the subjects of our proposed warrant articles the most frequently mentioned frustration in our Town Hall in committee interviews was information technology inefficiency we have incompatible systems between and even within some departments that prevent direct sharing of data this interferes with work flow and necessitates duplicate of effort and increases the possibility of errors departments make IT decisions in isolation and may not coordinate with other potential users of the same technology some departments use more cutting-edge technology while others are considerably behind the curve we do not have why data security standards and practices we do not use systematic digital filing to replace overflowing paper files and E's overcrowded offices in short we have failed to reap the benefits of a coordinated and comprehensive IT strategic plan article 19 will give the town administrator the authority and scope to act as the town's Information Technology manager broad IT oversight will be coordinated in one central place the town can then develop a comprehensive IT strategic plan that will reduce obstacles to information flow improve work efficiency facilitate system sharing among departments implement an wide data security practices begin systematic virtual file storage consolidate budgeting maximize bulk purchase savings and position us for development of a common database and resident portal this article is consistent with the best practices recommended by the Department of Revenue and it also has the approval of the current town administrator are there any comments questions debate okay hearing none just hold on a minute or switch over here yes mr. yan the selected unanimously to support this warrant article thank you all right then I would ask you to please vote now motion passes 179 210 article 20 amend general bylaws with respect to human resources director this is a majority vote madam moderator yes mr.
Leahy I move favorable action in that the town vote to amend chapter 3 section 6.2 of the general bylaws power and duties of the town administrator to authorize the town administrator acting as the town's human resources director to delegate to a qualified Human Resources professional any or all of the functions specified in said section 6.2 II and for such purposes to insert at the end of the introductory paragraph of section 6.2 e the following and they delegate to a qualified Human Resources professional any or all of the following functions second presentation the resolution of human resource issues was another concern frequently mentioned in our interviews article 20 will give the town administrator who already serves as the human resources director the authority to delegate some or all of the HR directors functions to a qualified human resource professional when necessary or appropriate while most personnel situations can be handled in-house some would benefit from the expertise and efficiency of an outside HR specialist this is especially appropriate in a small town setting when the involved parties want assurance of complete neutrality or if the town administrator must recuse him or herself or if the situation is particularly urgent ready access to an outside specialist can be very important now the town administrator has to seek authorization from the select board to engage an outside consultant this article would streamline and clarify the TAS the to independently take that action also resolution of some situations tends to be time-consuming and use of a specialist will free the town administrator to focus on other responsibilities this article clarifies that HR functions may be delegated to a qualified specialist when the town administrator on her or his own authority deems it necessary it has the support of the current Town Administrator and select board is there any common questions debate on this motion switch over here I would ask you to please vote now motion passes 172 to 9 article 21 designate treasurer as an appointed office this is a majority vote we have a presentation over sorry let's have the motion first place yes mr.