Reader

uh with the explanation that last minute cancellations to meet our internal needs um are are more likely right when you're when you're talking about during the the week um and going through that uh after 6 is a time again I met with our athletic directors um CMG to make sure like what does this look like can we do that we actually uh surveyed our our rental supervisors as well would you be willing to what does that look like and 13 of the 14 said yes I I would do a a week recite rental so that was a strong uh message that yes this is something that we can do along with those those other conversations then the last uh the last proposed change is changing that class C to a 200% currently it's at 150% uh and what that does is it achieves a couple of different things it it better aligns with our area District so if you remember we were considerably lower than than two of the of the three um so what would do is on average our rates would be again that's using that same comparison $5 less per hour for class B if you remember we were more than everyone on that so it would uh reduce us to less per hour when we compare it to our those uh same schools and $10 less per hour for our class seat rentals across uh the board uh with that so what in essence that does is allows us to uh provide for a lower Associated clock a cost for class B um so while Class C is going up because we're having a it's not across the board but in many of the areas it would go up class B then would um be reduced and that's something that I heard in in talking with individuals is that a rental rate uh was a challenge to be able to meet what does that look like how do we how do we do that especially when they look at uh some area schools and that was that was what we saw in that that same thing the other the other challenge we have I know we're a partner with our Park District their their rates are higher than ours but they don't have other fees that are are built in uh with the their fees it's more of a flat rate um in in looking at that so taking all of those things into consideration um that's the suggestion to to make that um make that change for our our class C any questions about either of those can I ask about the first bullet so does the first bullet mean you want to open up for weekday rentals but you want to have the option to cancel last minute if the district needs to space yes so is that compelling for renters like do you think that's is that sort of addressing a need like there's a need for weekday rentals y does that to people who are renting are they open to I think they understand that so let's let's say the football team you know needs to go on and they need practice time they're going to get kicked off the field cuz they know that they're going to be there's a rental need for that there there's a need for more so our our places during the the weekends and and different when we have our rental windows open we've got a lot going on yeah if if if you think like 114 it's it's a lot of rentals when with the different pieces and all the other activities that we have going on and with our CMG that we have to turn around those spaces and get them ready for school so this frees up some additional capacity even though there are restrictions because we yes because even though there's restrictions it it provides another window of potential that might meet some uh some needs um and it also provides us with the ability we have staff uh here so PR preparing and getting ready for the next school day is a lot easier than on the on the weekends we finding that some of the other um schools are doing the weekday tools um there's some it yes it's not uh it's not consistent across the across the board just looking through that lens of how do we get more this this is a a way that we can get we can get with those last minute cancellations would we be open to the relocation of the CU I'm thinking if you're having something you need a space and then I mean we have to share that but will we be open to providing a different space before we just cancel the yeah we would we would look through and and see if there's another way to to accommodate and and meet that um sometimes those uh rentals it probably wouldn't be so much for these because we're we are talking about likely a a last minute uh cancellation due to weather especially in the spring plan your wedding at dgn yeah your don't don't but a lot of times like for those other things where it would be more like a classroom or the cafeteria or something along those lines that that's not likely going to could it still yes it could be but um those have specific setup needs right so that's that's more of a challenge of relocating and getting something else set up so this is this is more likely we see this more related to sports but right now like our turf fields are not available for weekday rentals correct yeah the band and but yeah I mean I think we have to leave ourselves the the option of last minute cancellations because we're the yeah we're the number one tenant right I mean yep MH if something has to be rescheduled if the hardest is the spring right is it's the number of activities and Athletics going on and the unpredictable weather makes it so that schedules get moved around practices get moved around those kinds of things y um so that's where you got to kind of you have to say priority number one is what we offer here Y and if we can get you in we'll get you in what we've done in the past is because priority number one is us and it's so unpredictable we don't rent to anybody right and then community members drive by a field on a beautiful might like tonight and they're like how come I can't use that field right well because we're reserving it just in case this allows us to open that up but we still have to hold the just in case just in case yep yeah good way of framing it so looking at what that what that looks like and and there's again you guys have this information uh so you can see a lot of the C and this it's been redlined if you will right the C uh are increasing um and we kept them at an even number because we're at 200% so half of so to keep the uh group be at exactly uh 200% so those are the the changes for those those top areas so again this is where you can see yeah not every space has the same rate um it dependent upon Again part part of the the the thing that we have to be really careful with with our rates is um wear and tear and what does that look like for future and and how do we maintain and um make sure that that our spaces are kept up because they renters uh they use the space right and so how do we how do we maintain some of those things um for the gym does that uh include the new scoreboard so we have we have a separate that would be probably like a an additional um yeah when we talk about like AV because those that's not just a turn on and hit a button that you have to have the iPad you have to have training and going through that so it it would it would be almost like having like our student Auditorium uh managers that that help with something along those lines is there a reason on this chart the pool is not it's on the next page I got oh on the next it's just long it's too long to put all on one and for you to maybe be able to see so I have it broken down into three uh three different things and again this is taking right off of um our current sheet our current rate sheet and just showing what the the recommended changes um are so we don't rent the baseball field we don't those aren't ours correct we we do not we do not because of the wear and tear on the fields a lot harder to maintain we don't own the one at North that's what I thought we practically own the one at North well I know but it's ours it's ours to maintain it's ours to use um but just just the recommendation from uh the folks that manage those baseball fields recommend that we do not use them more than we do for our own use do you hear from the community on this at all like occasionally why are you renting to us or why are you not using us like both it's more on the next thing that Travis is going to talk about which is the not the cost for the space people understand that they don't understand the Personnel cost that comes along with the space so in the sorry to interrupt for a lot of like the park district that cost is inclusive of oh I see like Personnel and whatever but the hours in which they run a Park District are different than the hours in which we run a school so uh people show up to rent and they're like oh yeah I'm willing to pay whatever for space and they see this and then when we give them the itemized bill of the other cost for supervisor security or custodial or those kinds of pieces that go with it that's where the sticker shock kind of comes in which is shared before shared before but people don't like when they h on the website and start looking for a cost they don't parse out all of that y so when you're doing a rental agreement what do you address like equipment damages or yeah that there's all all of the different pieces like the the responsibilities um all of that is is is in the rental agreement this is the other part uh of the the side right we have to have people and and a large part of this is is due to safety um again and our the vastness of our facilities uh it we're not due to our our structure we're pretty open so keeping people if they if they rent the um common space uh keeping them in the common space is a is a challenge if they uh rent the auditorium keeping them in the auditorium can be a challenge because they can go into other other areas um and that's worrisome right um it it I can just say it's worrisome so we we need to make sure for safety reasons that we have those uh those things um in place uh so when you look at the uh we're making some recommended changes here to cover um our increase in in personnel uh that that I know Rob has uh shared the with the the wage memo or will um and so this is uh to be in line with with those um those different costs and they associated with that so which charges are almost always consisted I know if you're not renting a pool you don't need a pool supervisor you don't need a lifeguard but would I have to have a supervisor custodian and maybe security for anything that I'm doing for sure our um our supervisor the custodian's not there the entire time um it is it is for uh clean up and so it's not for the entirety of that uh the supervisor is there for the entirety of the of that and then security security we that's not one that we use very often so we have some it just depends on the the event I would say nine out of 10 times you're not hiring security we had had some very large wrestling meets where we've had higher Security based on previous years or things like that but it is not Norm it is a definitely a as needed depending upon the type of event size of event almost always a supervisor unless you have like a classroom rental on a week night where we have custodial in the building uh the doors are open we don't need somebody to unlock the space on a Sunday when our building is completely shut down there's nobody here even custodian we do need somebody to come in and unlock the door secure the space make sure that the RoR stays with used to be back in the dark so someone get like a full like they quote like I want to rent on X day for these hours and then you say okay well the rent would be this and then you need X Y and Z and I would say we States probably eliminate most of our renters right off the bat somebody looking for Auditorium needs to advertise ahead of time 6 months and because of our release schedule because of our internal programming needs first and foremost they usually can't wait till December 1st for a March a so that usually say are you available in March I say I'm sorry if you want to check back and say December 1st I'm happy to review that with you then like oh we can't wait till December 1st sorry our internal programming takes the priority so that's kind of step one step two is is it available there apption process depending upon Tris said the impact of the event on other spaces I need to make sure I have Staffing depending upon how many people are having to come do I need tech do I need three Tech stage curtains lights sound and an auditorium manager so each rental is is talked very thoroughly on the Forefront then they usually ask how much they usually do that kind of a verbal and sometimes we lose them right there and other times they're like Okay can I'm looking to move forward they start application it gets run through to our administrators at the building they take their eyes on ears on it sometimes um an athletic director would be like it looks available now but I already just committed to hosting conference so it's not going to be available so then it gets kicked back to me n say so sorry we can't carry on so there's quite an extensive approval process but once we commit very rarely do we cancel our pools sustain some cancellations because of many blackout dates obviously impact events and we have some cool shutdowns because of mechanics the weather moving our sports teud that were outside now inside but we we have a pretty good track record and we're very very consistent with our policies and procedures so the online form is going to help a little bit but there's still a lot of internal vetting and communication that it will still be in a kick around approval process it's not like like they're going apply and that application will go through that same process and it might look available in the system but once it goes through that checkpoint somebody might say well because of open house or what have you we won't have the parking to and we did look at those windows to see if there was any wiggle room and in expanding those or reducing them and I checked with each of the buildings to say is when by when do you know and that aligns very well with actually we're earlier for that we open up April first for the the the last window and by May is when they're saying we have everything locked in for for that that next window so and talking with both activities and Athletics those are the windows that they they operate under as well again we have to make sure our internal things are in order first before we go out because we don't want we don't want that to be a frustration for people too right where we say hey we were able to meet that but now this came up and we can no longer do that that I've seen that as well and that that does not work well so know that again with our current our current uh cost struct structure for the ual rentals uh if we were to have the same number of rentals for next year as we do this year we'd be looking at about a $5,300 less in Revenue that we would have but we believe opening up these week nights we will likely have more rentals than we did which would increase and we would be serving our category B uh better than than we are with our prices and looking at the comparison right so with that change in bumping up C reducing B again if we had the same number of rentals in the same spaces right all of those those things we would be looking at about a $5,300 less that we would have um in in total revenue for the program so refresh our M we want to just bring just to be in line with to to be in line and to to remove some of what um I've heard from the rentals that that that's a uh a challenging component uh to be able to to meet in order to to rent so I'm sorry I don't remember what the bottom line is how much money are we bringing in on rentals today um this year do you remember off the top of your head yep thank you it's not in the report it's not in the report we can bring it back at the next time when we're getting close to curious what we're talking about you said it would be $5,300 difference yeah they've done the math but we don't have it for you on the average it's it's anywhere between about $125 to $150,000 a year in Revenue that we're in RS so about $5,300 less than that okay listen so again that's looking through that lens of how do we encourage and have more uh more rentals so the the two major things are that the cost structure and the availability of of week nights do you feel like specific groups have come to you that you have not been able to a comedy serve and you're going to be able to now I mean I remember like years ago and I mean like 20 years ago like we used to have swimming lessons on the weekends and like adult lap swim and you know the park district yeah yeah like you I think they gave that up they just gave it up all together I I don't know what stopped doing that I don't know what that but was it like cuz they couldn't I don't know the reason it was before my time yeah and I don't know what the the true impact of this will will be right but again just hearing from those other pieces that's I I think this this will help with the the increase in in opportunities for individuals to to rent our facility so you feel like the $5,300 would be recoup in additional rentals I think we'd have we'd have a uh we'd be close right um and and part of what what I I heard as well from uh my take away from the board is you're looking for ways to get more the community in more right what does that look like um and that's why I said there's a fine line between what we charge and making sure that we can still maintain and and do keep up our our facilities so I think we're right at that that fine line um I I wouldn't want to go any any different than that if we were to go to 175% uh structure keep C at the same and go to 175 we're looking at about a 20 $300 uh difference so if that's something that is more you know you think that that is more uh in line uh with that that total amount just throwing that figure out that done the math with that as well and what that what that can look like uh I've got a few comments um I'm not sure that the the impetus behind this research is necessarily should be focused on how much money we're going to derive from this I think a big part of the question should be do we want to make our facilities available to community and Community organizations um it is that is that our Focus um and I think that's a question I think for the board probably is far setting a policy decision as to um you know you started your analysis like there's some districts who just sort of act as a Park District um and then there's others that everything is a rental and I think we need to decide is who are we as a as a board where do we sit in that Spectrum are we somewhere in the middle are we somewhere on on either end of the polar opposite of the of the question so I I think we probably need to have more discussion discusss about that um I I do want to see the financial figures um I it's hard for me to to give you guidance on the rate structures without seeing the actual revenues that are coming in um would you like to see that broken down total revenues that are coming in and by byy facility like you know it seems like the pool is probably our primary revenue Source since we're not really renting out our turf fields during the week so I'm assuming that most of our rentals income is probably coming from the pool but I'd like to see you know what where it's where our revenue is coming from um and then then we can gauge You Know Travis I mean it be interested to know like you know if I'm just you know as accountant background if I am going to put a million dollars in into the the track renovation this summer I'm going to depreciate that over time and I'm going to know that 15 years from now I'm going to have to replace that track and how can I get some rental income on that track and maybe set up some kind of sinking fund so that 15 years from now we don't have to necessarily come up with the total Capital out of pocket we're utilizing some of these revenues to to fund these in ADV advance and I'd kind of look at it that way and like the turf fields like what's the lifespan on the turf field and if we open it up to the community and now we're going to have soccer clubs and football clubs you know practicing it on it every day of the week what's that going to do wear and tear on that and is that depreciation now go from 10 years now it's 5 years and what's the cost of replacing that field and what kind of Revenue do we have to generate in order to substantiate doing that I think I think this project there's a lot more here that needs to be done um for us to really make educated decisions on this but um and a few more things um I'd also look relook at groups a b and c like the example about Wolfpack being in group a I don't I don't understand why they're treated differently they're pretty much our organization run as if they were one of our clubs or activities but is that what we want to do is are we I I don't I'm not sure the huge difference is there's no Personnel cost for us cuz there are pretty much our employees okay so it's like running one of our activities or clubs that's why they're in group a and we've offered that to other groups if you want to find a staff member here and you want to go through all the process and everything else to be group a will help you get there um but it starts with finding a staff member that wants to put in that time for that organization so my question is is that our policy that well it is at this point I mean if we want to change it we can that's what I'm saying that's what I'm saying so should that be our policy that because the wolfpac have like staff members on their Club program should they be treated differently I'm not so sure um and I would I would say it is it is an and because they they have to do additional things in order because all again all of that the money flows through our our systems and the the checks and I'd like to look at a and c and look at you know what what are those categories and what are those classifications and what should we do and it it really dovetails into the main question is where do we fall in that spectrum and if we want to benefit Community organizations who are training our kids to play these Sports at the High School level you know shouldn't we sort of be putting them all on the same par shouldn't we encourage them I mean the park district has affiliate agreements so the park district has affiliates with certain organizations in the community and they have to meet certain thresholds right you can't be a Hornets organization who have all kids in Hinsdale and get access to the Downers Grove Park District facilities on a on a on a discounted rate you have to prove to them that you have a certain number of kids that are going to be attending you know District this community in order to get that discount rate and I I I'm just thinking that if we looked at a and C we might be able to do something like that um and but again that goes back to that first question which is do we do we want to generate revenue from these facilities and use it as a syncing fund to replace you know these facilities down the road that wasn't our understanding of what the board was asking from what we talked about last year okay which was our understand my understanding which I then shared with Travis was that I heard board members that were interested in our fields and our facilities being more available to the community that's the way I feel but I don't that's we're opening up time for it to be availab for availability and Travis evaluated what other group b those Group B tend to be those types of organizations there's a lower cost associated with the facilities along with that if we want to re-evaluate this from the ground up we can do that but the board's going to need to assign that those questions you're asking are not things we can answer in 22 I brought this to the board that's the time we last reviewed it I asked the board do you want to evaluate those things the board did not want to evaluate those things in 22 so we just rolled the same processes forward yeah if we have a majority of the board that wants to look at this from the ground up I'm happy to do that but then I'm going to need policy committee or a an ad hoc facilities committee to make recommendations for the board of these like ground rules that you would like to revisit in the policy uh not the policy the procedure document which is approved by the board and subsequently serves as policy to re-evaluate those things we're working kind of within the box that we already have drawn and looking for within that box how do we make our facilities more assess ible to the community that's what we've kind of and we're glad we're having this conversation because that's why we brought it to you as like within the box we have here's what we can offer to make our facilities more available to the community if you want to rethink how that's drawn from the beginning in which the board is interested in putting in a sunk cost for our community groups to use our facilities and if that's going to change the duration that our turf goes from like 12 to 15 years to 5 to 7 years and instead of every 12 to 15 years you're going to spend a million dollar on each turf field to every five to seven years you're going to spend a million dollars on each turf field then let's have that conversation but let's understand that true fiscal impact and then we got to have conversations about what are we going to do within our overall budget to prioritize for that additional use of our facilities cuz right now we're not prioritizing that right now it's a as you go things so it's every 20 years when our referendum runs rolls around or when we demonstrate we need use like what we did for these projects this summer and then we go out and borrow independently for those projects but if you start accelerating those big ticket items money is going to have to come from somewhere to offset those big ticket items I like that this is board decisions to make these are board conversations to have we're happy to manage them however you want us to but there's a lot of moving Parts if we start pulling on this that are far greater study and thinking than just make this more available to the community so I I would say sitting four I mean they're all valid right and no one brought these up so that's probably why we didn't extend into word done is going because now listening to them I'm like well that makes perfect sense because if it accelerates our um you know accelerates our wear and tear and accelerates the spending than it is something to think about so having three new board members it's it's just because they he brings up a point that we hadn't thought through but it makes sense because the spending will um accelerate right if it goes from 15 to 7 so but we also have to look at realistically how many hours is let's say the turf field at each place going to be able to be utilized it may only be 10% of the time which should not increase the life or decrease the lifespan by half if it's only 10% of the time I I would being UTI you know what I'm saying which variables you pull on I mean when when you make when you make the turf fields available for rental after 6: p.m.

at the district office okay um this coming uh weekend several staff members will participate in our Aurora Pride Parade we're so grateful uh for these celebrations to help create a community of support for our lgbtq plus individuals and and honors their movement their history of bringing equal rights to all the parade will be held downtown in Aurora on Sunday June 9th at noon we also will be welcoming over the next few months many new staff members as open positions are filled and new Educators Come Aboard we are so proud of this great District and just love this opportunity to welcome others into the supportive Community I want to thank our human resources team and our school leaders who are and directors who are investing a lot of time to identify really some of the most uh brilliant individuals who are who are really seeking to join our hard work here in this district and with that I'm going to invite some um the board the board to share any additional an special celebrations I'm so excited to go first the asigo High School girls softball team is the they are the ihsa sectional Champs and today they played um in the super sectional and they won so congratulations to [Applause] them this is the first for the program and congratulations to them on a Fant fantastic season and good luck to you uh in state competition next week Grand Park Elementary has offered a weekly sign language Club to the Third through fifth graders led by their dedicated speech pathologists Emma Joyce a senior at o selflessly volunteered her time to support the students They concluded their year by creating a heartwarming video in sign language we should should have brought it tonight um we extend our heartfelt thanks to all involved who help bring this enriching opportunity to our students good evening everyone the district uh another uh announcement here the district is offering a Kindergarten stepup class for kindergarten students this August uh throughout the week students will begin to learn kindergarten routines become familiar with expectations and establish some of the primary classroom Readiness skills that will make the start of kindergarten just a little bit easier the class is from 9: to 11:00 a.m.

Friday at 6:00 a.m. Saturday at 8 a 8: a.m. and Sunday at 2 p.m. the meeting will also be rebroadcast in DC Channel TV channels 18 on the following days Monday and Saturday at 12:00 p.m and Thursday at 3 p.m.

e e e if you would call please cly car Caston here Christ Espinosa here cherro Fuller here Jenny hagstrom here Terry pavich here and Don Runner here having a quorum uh let's please stand and say the Pledge of Allegiance I Ali to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all Hank I'm going to turn it over to you for student recognitions and I'm going to invite courton up all right well good evening everyone um I don't know um what number board meeting this is that we're recognizing kids and it's just awesome like we've done this now for so many board meetings in a row and get to recognize um how amazing our students are and the amazing things that they do and to watch them and be able to see them perform at the highest levels is really just super incredible and makes my it just fills my heart um it's why we do this work and so I'm really honored tonight um to talk to you a little bit about our girls and boys track and field teams who um both have had some pretty outstanding accomplishments at the state meet over the past couple of weeks and so we'll start um with our girls track and field team um our actually both of our head coaches um for boys and girls are on vacation um which is well deserved um they have a very short window of time between the end of school and summer camp and so they're using their time wisely so um just before we get started I would like to shout out to both of them um for all of their work um this is a really incredible uh two teams and they these young people could not be where they are without our coaches so thank you to all of our coaching staff and I'll call up Tim McDonald right now who's our assistant uh coach for girls track and field and he's going to um introduce the girls and talk a little bit about their accomplishments today welcome uh we we had an outstanding season uh there are so many girls that turned in incredible performances uh the number of school records that were broken this year uh was just an impressive uh list uh so we want to recognize our our state medalists uh so I'll start with the 4X 800 uh so we're recognizing six girls one of the girls couldn't be here because that lineup changes as it we go through the levels uh you know depending on the meat uh and so I wanted to recognize uh P fer first uh so come on up you you guys can stand yes please uh pa uh ran for us in the prelims uh and and allowed the team to qualify uh for the finals uh and so she did an outstanding job for us uh and we really appreciate what an outstanding season she had uh the finals uh were LED off by Sarah [Applause] Paul by Sydney natuk followed by Ava Gilly [Applause] and Lily Edington was the anchor of the relay that day and uh while they were they were second uh in the State uh that day to an outstanding Prospect team uh this was the fourth fastest time ever run in the state of Illinois uh and so it says a lot about uh this group uh it was uh just an outstanding uh event people have talked about it as the greatest 4x8 that's ever taken place cuz barington was 1 second behind us uh and so uh it was really an outstanding race uh to see uh so uh you guys can take a seat and I'll recognize the individual medalists uh as well we had a a Ninth Place finish uh in the 3200 meter run uh by Audrey Caston so come on up running the two mile at the State uh track meet is uh is a very difficult thing because they managed to put the fast heat at basically the hottest part of the day uh and so uh it's it's a tough race and she did an outstanding job uh the whole time uh the last stretch of the Season there as she ran it uh we had uh Ava Gilly come back in the 800 uh finishing Ninth Place in the 800 meter R and lastly we had a Seventh Place finish by Lily Edington in the 1600 [Applause] M uh these events combined it was a 19th Place finish for the team uh just a fantastic season for us and we're really proud of all the achievements by all the girls uh we had a number of uh girls down the largest group we've ever had and I think in the end we figured out there were 11 events that finished in the top 14 in the State uh so it was just a fantastic group of girls and we look forward to uh next season as a lot of these people are back with us so so thank you very much before you sit down coach I have a couple of proclamations from our Villages rep uh celebrating our students accomplishments so the first one is from the village of Downers Grove uh mayor Barnett who recognizes the 4X 800 meter relay team recognizes all of their hard work and the work of the coaches and in the end proclaims Thursday June 6th is Downers Grove North High School Downers Grove North High School uh 4X 800 meter re team day the village of Woodridge uh in honor of the second place finish also recognizes uh the team and proclaims today Monday June 3D as Downers Grove North girls track and field team day all right thank you to our girls track and field team and thank you Tim for being here tonight um I'm just continually impressed by this young group of women um I get up and it's like I I I can't even run a quarter of a mile and these guys are like zooming and I watch them in cross country and track and field and I see them outside at practice every day and it's really just incredible so definitely something to be recognized so thank you guys for being here tonight um our next uh recognition there we go thank you is our boys track and field team who also had a really uh great state meet uh to one last weekend um all my weekends are getting mixed up here so again uh Mr Adelman our head coach couldn't be here this evening um but representing our boys track and field team is our assistant coach Eric buot so I'll call Eric up to to introduce that uh so I think that uh sometimes track and field kind of gets construed as this very individual type of sport you know there's 18 different events and at a lot of points in time we're running individual on the track um but when you kind of strip the layers down a little bit it becomes very much a a team sport and I think that was kind of the theme of this year and I think that it was kind of the theme of the state meet as a whole and and you know we had two state champion events the 4x8 and and the mile um along with Ryan and Vince as as individuals and seeing the team uh you know whether they were on the medal stand or not uh celebrate their accomplishments as if it was their own um I think we we got a lot of that uh on video and and and posted it out the social media as well with with Phil watching people celebrate those uh Awards and accomplishments as if it's their own I think was kind of um was it was really kind of the the secret behind a lot of our success this year makes it a lot easier uh when you're out there on the track to uh to to do that when you know you got a team and support behind you um so we're going to start with our 4 by8 here calling the boys up um and I'll just uh one by one I'll call you up uh will Sarat Grant Schroeder Phil supal and Ryan Edington and Isaac get on up here too Moss all five of these gentlemen were uh in one way uh one shape or or form were a part of our 4x8 state champion um Isaac here was a part of it throughout the course of the Season uh and obviously played a big role here and in prelims um at finals we had uh we had will uh to uh to soup here to Grant to Ryan and watching will as a sophomore uh you know will Sarat here get that out like you know to the maturity that you showed Towing the line like you're the one that has to you're waiting there for the for the start of the meet you're waiting you're tone the line in a lot of ways it's kind of the highest pressure you know to get in up there and and you handled that like like a senior wood it was really awesome to watch um sual same thing taking care of uh taking care of your business soup is just matter of fact all the time cold blooded out there uh gr you know you got out got out hot in that thing I was a little bit worried and he held on he held on and and I I don't know if I've ever seen someone waiting for the Baton uh you know as the anchor in the lead of a 4x8 cool as can be you know our senior leader Ryan Addington there closed it down got the Baton in first finished in first uh that was awesome uh as far as our individual events here uh Phil suil a individual state champion two-time state champion as a sophomore that's kind of rarified air there um we knew yeah yeah sure Phil as a um he's not fast for a distance guy he is just fast and we knew that was the case and we knew that if he was in it uh that last lap particularly that last 300 that he was going to be in the mix and he was more than in the mix he he won the whole thing in that event so we uh and uh yeah more more work to do though right uh Ryan Edington uh you know kind of one of our senior leaders here uh it's a really it's a tough double 4x8 800 uh it's one of the toughest doubles out there um and to come back you know running all those events over the course of two days and to get you know third in the 800 coming off the 4x8 super impressive third place there Ryan uh and Vince who isn't here tonight uh Vince got fourth in the long jump Vince actually uh pulled his hamstring on the third jump in the long jump he was uh he was seated first going going in in in the long he was seated second in the triple jump and um to Vince's credit you know obviously that that hurt that he wasn't able to kind of go go to finals and and and jump and and triple jump he was also on a 4x1 that had aspirations uh to maybe get the day two um but Vince when that happened he was there for the team he was there for the squad and on day two a day that he hoped to be competing in finals he was there supporting the group and that's just the kind of guy that he is he's a competitor everyone knows that uh but sometimes what you don't see is the true character of these guys and how much care they have for one another and he was one of those guys sharing in your success as if it was his own um and uh and I think that's indicative of how this team operated all year year long thank you gentlemen thank yeah Eric you need to stay up here but one of the things really quickly that I think um I Eric and I were talking about it these guys uh the boys team and I wasn't in Charleston for the girls meet but for the boys meet you think the cicas are bad here it was unbelievable in Charleston last weekend when they ran and it it was so crazy and just to like to they were batting them out of the way as they were running they were just everywhere and so I just want to give all of these guys credit because it's distracting like you think it's distracting here oh when you're running an estate meet to that level um and figuring out how to navigate through that it's definitely something that to be to be commended so congratulations to all of you um and it was really exciting to see all of those races so thank you very good we also have some recognitions from The Villages for the boys uh the first one uh is from mayor Barnett in the village of Downers Grove and recognizes uh 3200 meter relay team uh for their accomplishments in becoming state champs and uh names Tuesday June 4th is Downers Grove North High School 3200 meter relay team [Applause] day villager Woodridge joins in with the 3200 meter relay team with uh mayor Cunningham and uh recognizes Monday June 3rd today as Downers Grove North boy track and field team day thanks and then uh Phil Phil sual is uh recognized for uh state championship in the 1600 meter run by mayor Barnett in village of Downers Grove and proclaims Wednesday June 5th is Phil supal day in the village of Downers and mayor Cunningham in the village of Woodridge uh recognizes today also is Phil sup old [Applause] day pictures yes yes so um if I could we're going to take some really quick pictures we will we can't let you get out of here without a picture so um let's take the girls first we'll come right up here board members and we'll and parents if you'd like to take a picture feel free to come on up to enjo you're not going to be like in the front excuse me [Music] to my I'm good I'm good all of us all right we do have the meeting and you're welcome to stick around if you'd like to but you're also welcome to go [Laughter] wasn't about to my nose in of cleaning out the closet like well yeah well there goes the crowd you know we know how to clear a room fast well that was the fun part talk about a meeting and you all leave all right um item number four we have no visitors so I'm going to move on to item number five and turn it over to Hank or Workshop issues all right we have a few topics to discuss tonight uh the first one is counseling and student Support Services I'm gonna turn over to Scott to drive this you're my van that I'm gonna mess this up on you turn it over to Aon s before we do that I want to thank them for their leadership and guidance year after year our uh college and student Support Services um it's a big task and they do a great job with it so I appreciate all their work and it's really their work that they're really going to talk about here today so I'm really just clicking and I'm probably going to mess it up on you guys like ding figure it out look at that all right I'm out see you guys all right well um so Sarah and I are both really happy to be here tonight to share some of the the services and also the celebrations over the last year um around our counseling and student Support Services Department specifically tonight we're going to talk about global supports Universal supports that are available to all students but I will start the presentation by giving you a little bit of context on how that fits into the larger system ding um so again tonight we're going to talk about tier one we're going to talk about those global interventions and supports that are available to all students but we did think it was important to highlight that those fit within a system that we have at the school um mtss is the acronym we love acronyms and education um multi-tiered systems of support and so when and if the global interventions what we have available for students um isn't enough for them or it emerges that they need a little bit more um attention and love in a certain area we have other tiers of support that we move into um some of those examples are on the slide for you um in terms of like a transfer student group is one thing that's just a little bit of extra support in a specific area and then tier three really signifies those individual plans those IEP and and special education plans um we'll talk about tier one night so things that all students are able to to access so we wanted to start with how students access social emotional supports and this is um I guess represents both North and South if there's any differences we'll chime in and make those clear um but each building has an on call system and Sarah's going to go into that a little bit more depth but what that is is at any given time if a student comes down to the Cs office or we get word that someone is in crisis we have a system to respond to that there's always a designated person who's available for on Call occasionally that won't be a member of a student's Alpha team that the members of their Alpha Team may be in a meeting but it does assure that we're able to get there quickly get some assessment done and get some interventions for that student um also students and practitioners can generate appointments at both buildings we use a QR Code system for students we have found um actually post pandemic that that has been a really good system it brought the QR code back alive right um and it also supports um good executive functioning skills as they leave us they're going to need to know how to take initiative and make appointments with with professors or make appointments with their boss and so we find that students really do utilize that uh we put posters up around the building with those QR codes and they and they do seem to use that system so we're we're going to keep it as far as we're looking forward um practitioners can always generate appointments that would be if a c a counselor or social worker sends a pass for a student occasionally that's also like setup check-ins that we put into place with students so we can request them that's also where our course selection um appointments come where we're picking classes and things we would consider those practitioner generated appointments because we're calling you down to talk to you about something both schools also have a system of a referral from staff members we have a Google form use a Google form as well that we send out at the beginning of the year so that if a teacher is noticing that the interventions at the classroom level are not yielding the results we want or they think that something else needs a little bit of attention outside of that classroom environment or they're able to to you know get to know dig in into really what's going on they can refer that student for check-in from the Alpha Team occasionally that is just a discussion about that student's um like what's going on with that student at the Alpha Team but most often it does include a check-in as well and then a loop back to that teacher letting them know that we did make contact with that student and then students are always welcome to drop in um again they can they may be able to see the person they're looking for but they may not um but we certainly receive them if they drop in we see more student dropin before and after school we also see them during the resource period at times um and sometimes they're able to get right in and see somebody sometimes it's a quick question and our support staff can help so students are welcome in the office there's a lot of traffic if you were to come in on any given day it's a Well energized space kids are popping in um same with our College and Career Centers and so they are very student-friendly spaces and they know they can take the initiative to come in can you get it one more time there we go I don't know why that's there thank you um so these actually aren't I would say academic services offered exclusively from C Tri s but they are academic services offered in the building that we're finding that our tier one involvement is getting students hooked up into these systems and remembering that they're there everything that you see on that slide is messaged out in some way but occasionally the teenage brain doesn't read all the emails we send them or they block out certain things they see on TVs and so what we're finding is when a student is coming down with academic struggles or we get a referral from a teacher saying hey I think they're starting to struggle in this area can you back in a lot of the time the first thing we do is get them hooked up to supports that already exist in the building one of the things this year that was really helpful around teacher office hours was that the the staff kind of banded together and made a teacher office hour Hub where a practitioner could log into this Google Google file and I could look up and say Sarah's struggling in two classes so I'm going to look up Dr ludwick's office hours and Dr th's office hours and we're going to make a plan for you those office hours were available on the syllabus and in the the Google Classroom anyway but they needed a little bit of extra help to kind of get their ex little plan set up so that was really really helpful um the students also we message out that they are able to use access periods for academic support but again it's one of those things we're finding that we're going to remind students for they need a little bit maybe a little bit of a a little love around making the right choice for Access student Choice it's like you know I know you want to go play basketball but here are some courses that you probably should use this time why don't we try it this way and and just reminding them that they can request a pass with a teacher as well and then peer tutoring in our department Resource Centers we are finding that we are able to set up a more consistent visit to those spaces and with those those helpers if they have an introduction if a trusted adult is part of the way that they get introduced to that teacher in the resource center because a teacher in the resource center may not be someone that student has interacted with before but if you're counselor or your social worker can take you down and do that introduction then that oddness of being like walking in and not knowing who you're going to talk to we kind of eliminate that um and so that I we we did want to include those because that is really some of the coaching that's occurring in CS is teaching students and helping support them navigate the supports that are at their disposal and again when we look at postsecondary success we want them to feel literate in the systems where they are and where they're working and so we find that to be a really fruitful thing for the department and then specifically to postsecondary planning that we have available um the first thing and and we're really proud of the work that our counseling teams have done around their postsecondary curriculum that is now um given in our access courses it is a grade level specific curriculum that is focused on postsecondary Endeavors it is equal parts Career College exploration and then also built in are like the tasks and the timelines at which you need to get things done uh this last year our teams have really jumped into planning to use schoolinks so we are actually sunsetting navian and working with schoolinks um other school districts in the area have had great success with it I have found it when they first kind of were coming around and showing us the product it's very userfriendly it's very familyfriendly I also feel like it bolsters the career exploration a bit more than navian does and so we're grateful as we explore that and learn more about that on how we can also help our Discovery you and focus curriculum kind of beef up the career as well it's very college-based which meets the needs of a lot of our students but we want to equally represent the needs of careers as well um also we have course select ction meetings and so in the use of School links now we've talked a little bit on we feel we're feeling like those course selection meetings may need to be a little bit longer if we're going to utilize this really robust tool and start to embed discussions around the four-year plan schooling has a very usable 4-year plan our course selection meetings now are roughly 7 minutes long with students and we're feeling like they need to be a bit longer there's always follow-ups after those meetings but we feeling that that initial meeting should be a little bit longer so we can embed that conversation around that four-year plan and bring it up every year and then we have our College and Career counselors so we do have counseling staff that's designated specifically for that postsecondary journey and they work to again keep the Center open to students it's we have their pictures on there it's very decorated with all the different paths you can go it's a high tract area for students we work with Ryan dhy bring in career speakers college visits we're continuing to explore more bring in more there how we can make it accessible during resource how we can open up the doors at North those doors are right open right up to the commons it's a beautiful thing um and so we're able to provide just a hub for them to come in and look at those different things we're also talking about exploring how we can entice students who maybe aren't coming in um there's some students who I feel like come in and sign up for almost every visit that they can and there's others where I'm like what aren't we messaging in a way that's hitting with you that we can bring you in and so our college and C counselors are a very active part of that conversation and we feel like with all those Powers combined we can continue to do good things in that area thank you Ain wait you guys are throwing me on this double transition stuff oh sorry there you go Scott there was another slide any conversation we have about post-secondary planning we're always talking about the pace framework the pace framework is something that I know everyone sitting in this room has probably heard a lot about as the conversations around career Pathways really started to heat up I would say in the last 10 years um it coalesced into the state of Illinois mandating that every school implement the pace framework um to help make sure that students are getting what they need to prepare for Life Beyond high school and I'm happy to say that this was probably the easiest uh mandate we've ever had to implement Implement in District 99 because we have been focusing on the pace framework for so long so uh nevertheless it was a great exercise and validation for our teams to come together over the last year to just look at what those markers are and make sure that we are aligning everything we do within um discover you and within focus and within our department programming to make sure it aligns so just some reminders here the pace framework ask asks us specifically to look at post-secondary education exploration um how to prepare and select what that plan will look like how to prepare uh for career and explore different options also be more financially literate as you're navigating that landscape and it really gives us ways to think about supporting students in a variety of different Realms and then also helps lead us to what knowledge students should really leave with at the end of each grade level and I'm happy to report that I think you know eron and I are proud of the teams and we feel really good about the ways in which we implement the pace framework there's always room for improvement and this is just one of those topics that will continue to change because this field is forever changing and we are really looking forward to ways that we believe School links can make the framework come to live come come to life for students and their families specifically and be a little bit more transparent as they go through that four-year plan and decide where life will take them I like to say um I feel like sometimes this world falls into the dinner conversation the nothing answer where you say what did you learn today and you get you know nothing even though they probably had a great access presentation that has all sorts of really exciting post-secondary planning we're EXC we're excited about um sometimes the students don't go home and share that and we know that so we're looking for ways to just make this all more visible for students and for our community Erin talked a lot about how our students are able to uh access anybody in CS when they need somebody and they're in crisis and we're incredibly proud of that but I think one of the things that I also wanted to highlight here is we realize that it's really important that we give students those tools preventatively so they're ready for crisis so they're not just getting to crisis and not knowing what to do and we do this a variety of ways we do this through our access presentations we do this through things like Mad Dash um we have health presentations that um there's places where CS department members really integrate with that curriculum and come in and meet with students so that as they spend time with us They Come Away with knowing what resources are available both in building but also what they might need to do after hours through safe to help and what also Community Resources are available in the larger community so when crisis hits when they're concerned about something body themselves or someone they care about they know exactly what to do we also have calming and quiet spaces in each building and those pictures are of those spaces that the uh Renovations gave us which we're really proud of and enjoying and finally we thought it was important to share a Cornerstone of our programming which is Alyssa's Mission at Downers Grove North and Erica's Lighthouse at Downers Grove South both programs function very similarly they are targeted at our ninth grade students really to make sure that every nth grader is literate in depression awareness and knows the signs of suicide and knows where and how to get help should they need it uh we really focus on leaving students with what we call act acknowledge how you're feeling or how somebody else is feeling make sure you show care to others that are struggling until a trusted adult and this not only helps us make sure that we are connecting with students who need our support in the moment but it also is a great screener for us because students in grade n we want to make sure that we're connecting them as fast as possible if they need some of those more intensive tier 2 supports that we won't talk to you about tonight but we have and we want to make sure that the right students are getting access to those supports so Erica's uh Lighthouse and alysa's Mission really works in in two different ways in order to help us find our students early who need additional assistance and we just want to thank you we are both incredibly aware of how fortunate we are to work in District 99 and to have the board support for so long in the world of mental health and wellness and uh we just appreciate the time and we look forward to talking to you again about anything you might be interested in learning more about from the Department I have a question so I think I asked this about all of the great things all the time that staff comes in and talk to us about how do how are students made aware of of things like this I know there is a lot of great programming and different things out there and I always say then we have a lot of noise right around so we got so much going on so making sure things like this are on the Forefront that students understand how to get the help is I I always want to know what meth methods are we doing to make sure it's available to them as far as announcements or sure that's it's a great question and it's something that we think about all the time and we are always looking for feedback to continue to improve upon I mean it is as simple as there's QR codes in the bathroom stalls perect and it is as profound as I think you know going into classrooms and really spending extended amounts of time with um practitioners so it is really across the board um access gave us a great opportunity to make uh this programming come to life in more meaningful ongoing ways where before we would you know maybe push into an English class here or a PE class there but access gives us a chance to do this more holistically ac across the year um so really a variety of ways but if you ever have any suggestions for us please let us know because that is most important is making sure that students are are coming in and accessing all of the services that we do provide absolutely I don't have any suggestions I was just I'm just wondering how how you make sure these great things that you're doing that it's on in a a bullhorn where people are able to hear it and know they have help and support and and along with the access I me they have to meet with their counselor to register for classes and so we you can't really hide from us in in the nicest way possible um you know but the access classes get us in front of kids in a in a whole group setting you learn learn who that person is but then those one-on-one conversations built into the course selection are really important because that's when you learn you know what their path is who they are as a human where they want to go and we can make sure we hook them up with the right experiences when they're with us thank you what are the things to Arwin and I consistently send home a lot of information in our Friday messages that go out weekly and one of the things we highlight um various resources at certain parts during the school year so that's just another way that we let the parents know too and communicate with families about the things that are going on in all of Cs um but in some specific places as well letting them know about alysa's Mission letting them know about the services that we provide so we have a lot of that in our par newsletters too that go home do you um access the counselors at the center districts so that um you know you can kind of keep an eye out for for Joe you know yeah so yeah part of the eighth grade transition story is that we we have meetings in the spring with the practitioners of the sender districts that have that structure built in um and we even some of our smallers uh smaller districts we do so we do we meet with them they we talk through all the students we have levels of concern are you a five or a one it took me a minute to realize which end was the one that we needed more support on when I started I'm like was it one good or one um but but because I was getting a notes and we leave lots we have lots of student notes we utilize our student information system a lot so there's occasionally times when as an administrator we're taking calls and we can get into those notes and be like ah coming over from eth grade we knew um but it doesn't always highlight every single person right because the transition itself to high school it it's challenging for some so they may not have been elevated by those Center districts which is why the Alysa mission in Erica's Lighthouse end up being great screeners for mental health when they start do you also um utilize uh other students may see you know hey uh the student I'm sitting next to in in math is really struggling so you know can we help him your best reports are typically other students see something say something you see something say something yeah we always it's safe to help but we I mean we will drive that message home forever if you see something say something and um our students do a great job with that yeah yeah and I always tell students you're not wrong you're never wrong students are never wrong if they elevate that they notice appear is struggling yeah they're they're they're I've never had them be incorrect with a safe to help or coming into the office and getting help they're they're clocking it correctly they can tell what's going on yeah that's that's a really key thing is they're more in tune to us you know so true than we are yeah so do you do you keep any data as far as like number of visits for social and emotional help and and do you track the type of visits that are occurring and then do you allocate resources based on that data um so you're tracking on a year-to-year basis or are you seeing any Trends as far as like so we we've talked a little bit about how like just kind of comparing the different ways we get data from multiple different spots um so we have a sign-in sheet in the offices a sign-in form where students come in and sign in um but occasionally if a student is Crisis they go right back past that form so we haven't found that to be the best indicator of our crisis numbers we really utilize echool notes we work with Scott on that because our practitioners put in notes in echool and so we're able to see certain Trends that's really helpful in determining the tiered systems um when I started I did an overview because I did not work in a district that had notes the copious amount of notes and so I was trying to get a feel on the best way to structure our Alpha teams to make sure that we were providing services and no one was falling within the cracks and so I worked with Scott very early on to run numbers and see how many counselor notes do I have because if it's truly an RTI triangle I should have more notes that represent tier one and I should have then a fewer for tier two and then higher intervention should be tier three and so at North just as the time that I was there we did make some restructuring decisions based off of what the data was showing us where kids were showing up the most and when I started they were showing up a lot in tier two a lot of Crisis was occurring um when I started six years ago I think and I would add to that about the so we're using five labs to take the notes and we use our notes we call them notes but we we refer to them internally as interventions and so we track like the number of Crisis the number of on call because our practitioners have to enter that in into the student management system so we're we're looking at that like in our last meeting that we had um I think we were looking at our threat assessment note types and our crisis Noe types um just as a data point as with our team uh with our department chairs for CS as well and so we look at the trend datas and things like that um as well as to be able to react to that so and it does include notes like the the course registration note that's in there so I am able to also see non crisis related you know contacts as well which has been great so the other question I have so in the last six years obviously we've had some challenging years lots of things happening have you found that you've had more um crisis more support needed for the students it's the intensity of need that I think is the greatest impact that we're seeing we are seeing um there's been an uptick uh there's certainly been an uptick in in students that are requiring 504 plan students that are requiring iups we're seeing an uptick in hospitalizations but that number isn't so much significantly larger as I think the the greater story to be told is just the level of care that's needed um and we there's lots of different theories out there as to why that might be um we're not exactly sure what it is we just know that we're we're working in new ways to really work with outside providers and hospitals and other folks to wrap around our students and make sure they're supported thank I would so would you say that the pandemic overall had a uh significant increase on the mental health and awareness of our students I think so I would and I would the the intensity and duration of hospitalizations post pandemic has been notable um and we've responded by putting in more supports and CS to keep students academically like on point and and helping someone needs to track those academ because then they're in the hospital stressing out their academics and just what it means to be a student while also seeking intense care we've had to respond to what that needs so we can help them navigate the landscape when they return but the duration and intensity of hospitalizations I would say has gone up since the pandemic and I would say like to add to what Erin and Sarah are saying is our Student Success coordinators U Mike Pacer and Christy to have been instrumental in making that connection from the hospitalization um even uh preventative work and things like that so um and that's something that um we appreciate from the board supporting that and if you knew it was out there that we have two people one in each building that really work on that and that's I I think has been very instrumental in supporting our students it's been huge yeah and and I would say we're that the community is collaborating better just in the time that I've been here I think there is a greater understanding post pandemic of the fact we do have to link arms and we are finding like Mike Pacer can continually talk to the same person at a particular facility and so once once we have those relationships built those transition meetings are just much more seamless for for students and so the ability to dive into that I think as a community we're acknowledging that we need to work together better and I would add my last comment I would add just to recognize these two is that when we recognized Karen and Kelly for the path program these two were the ones that were like Scott we need a Student Success coordinator and so we you know had them develop the idea and and then the district supported it so I give them credit for acknowledging the need that's out there so thank you for all you do fantastic I think I said this last year and it dovetails nicely to what Scott just said I mean if you are seeing things that you feel that you're under you you don't have the resources you need to perform the duties you think are necessary that's a perfect example and that's what we're here for and I think I think this board is very cognizant of the fact of the importance of addressing our mental health needs of our students so um absolutely be very receptive to any of those ideas I'm glad Don said I was thinking the same thing but glad you brought it to and the board has been very supportive of I think year over year we've added resources uh in CS or related Services you know uh at least for the 8 years I've been here that's been a continual growth area in the district okay I got another shout out sorry so got him going I do this at cabinet where I do these spotlights but I will say that um just cuz you know my history here at the district um Hank was the first superintendent technically that like during our Institute day talked about social emotional learning and I was I think everyone was kind of fled like whoa like here's a superintendent that we've never we've never had someone actually say that out loud and want to address it so I do give I mean obviously I give credit to Aaron and Sarah but Hank I do give credit to you because you've always talked about it you're you you have that as something that I think in your core too um and I mean that sincerely I mean we've never had someone that actually went to an Institute today and said we're going to talk about social emotional needs so um I think that's impressive so doesn't when many gold stars in the finance department but where do the gold stars actually matter back in the poting note Hank but students mental health is just as important as their physical health it's all health all wrapped up together without one we don't have the other so it's it's really important so thank you great that we have the access periods now to really have a consistent oh time where everybody's getting that message you know and not missing somebody who's you know in PE or in English or not there that day doing so that's help well when they talk about tier one that's I mean tier one is guaranteeing that every kid gets access to to those interventions and supports and if you don't have time for that you don't get it and everybody here has heard me say it many times where you spend your time shows you what shows what you value most right so if we truly value this as a district we've put our money there but money is one thing you can always make more money you can't make more time right so CH a huge piece of changing the schedule model was creating that opport un for time whether it's during access for all of our students or during resource for students that need to access It On Demand or on a regular basis in tier two or three models it creates time in their day for that yes so all right thank you great job you're welcome to stick around but you're also welcome it's really nice that's a good to if you if you don't stick around I'm going to be offended I'm just saying see you oh well get over it offended construction all right our next next couple of items belong to Travis uh one of one of the most difficult things uh in the transition to this role has been uh trying to be quiet during a board meeting I'm so used to engaging in in dialogue surrounding like all things and I I just want to add one thing to that conversation that happened um a good friend of mine wrote a book and in education we have really you know you've heard of Bloom's taxon and maso's harri Archy of needs um we've really in education focused on Bloom's taxonomy a lot and not so much on maso's hierarchy of needs and so he he he coined a phrase with uh another co-author and they said you have to maslo before you bloom right so you have to take care of those hierarchial needs before any individual can really focus on the learning aspect and I think what you know all the work that we're doing is really trying to focus on on all of those things so I just had to say that especially since I had the opportunity to go I got it now that you're holding the talk I got it out now that I now that I'm holding this I I can go through and I can pause so um I I am going to talk about uh two things uh tonight uh one is is really this facility usage in rentals and then advertising um these are two things that Hank early on said hey these are areas of focus that uh I really want you to to tackle so there's been a lot of a lot of research a lot of dialogue a lot of conversations not a lot of wha ifs um and I I don't know if you remember the the game uh of Who Wants To Be A Millionaire um and one of the the help lines was call a friend so I've brought in Kristen as a call a friend uh Kristen has done a great job with our our rentals uh she knows a lot about all of the moving pieces of that so if there's a question that uh maybe you guys have that I don't have an answer to I'm going to call a friend and and Kristen is GNA is going to help out um but I do want to say that throughout all of this investigation the lens has been how can we increase the number of rentals that we have that's been the lens and that's been the question that I've I've asked through looking at all of the things so to go through a couple uh of of things that we've done one was a just an initial review so there's we have a lot uh of of documents uh that spell out a a very well uh detailed process um and I was impressed when I went through all of our documents and the connections and all of the the different pieces of everything that we had um Kristen also provided a lot of information on here's some historical things right here's here's been our billing for the last number of years here's here's how many rentals we had I'm going to go through some of that uh tonight to kind of build that uh that picture for you but that that was uh an important part next thing I did was I surveyed so we have uh nine districts that I I surveyed about their their rentals um that provided some great insight into what's happening in in area schools it also provided some great in insight into what's not happening in some area schools uh some of one of the responses was we we do not do any rentals at all uh and that was one end of the spectrum the other end of the spectrum is we're basically the park district because we have uh developed and and built things together so our our facilities are open all the time right so there's a lot in between there but um it was very interesting to see and and I shared all of our Resources with those districts as a hey please help me to understand what you're doing here's what we're doing um and I got a lot of man I'm really impressed with uh what you guys have as a as a rental progam program so that was uh that was reassuring also from one of those things that that really resonated that you'll hear me talk about here in a little bit is that the the rental rates uh from their rental rate to the C category which I'm going to I'm going to go into more in depth ranged anywhere from 125% to 300% we're currently at 150% so that means that anyone that's a that is a category C which I'm going to talk about um 150% of our regular rate is what a a category C would be charged uh so it ranged from 125 up to 300% in in those uh numbers so then the next thing I did was uh reviewed our board policies and look through um there were no board policies uh that we needed to change for rentals for the suggested changes that I'm going to propose tonight um I also reviewed and read uh this document which there are changes and I'm going to highlight some of those things tonight and I know know the last time I just want to note the last time that this was reviewed by the board was in October of 22 and looking at that those pieces um before I go on how many rentals do you think that we had uh this year outside rentals didn't you put it in this report I did did you already look if you look don't tell me I'll tell you don't tell me you may already have read it was it surprising to you when you saw the number I think it's low I think it's low okay so it was surprising that it was that that low okay but maybe I'm not reading it right no that's okay and and we'll and we'll go through that so let me go through so this is in the 2122 year there were 100 total rentals that that occurred in our district okay so you can see that they're broken down by abnc and so again just to kind of reiterate group a that's group sponsored by District 99 um um established for the sole benefit of our district and or initiated by District 99 including local government entities serving District 99 okay so that's that's basically that group and you can see in that year 41% of the total rentals were a category a can you get an example of an entity in each of a b and c Travis yeah yes I can so uh one would be so initiated by District 99 um if we have a a a staff member that is running a some type of a club or organization and it's directly benefiting our our students that are in primarily in District 99 that would be an a like a summer camp yeah summer camps would be exam no I'm seeing no phone of friend is saying no to Summer Camps so give me give me give a strong example an intergo agreement with Park District so that's one of our government agencies so they would always category a until they don't get charged to use our facilities a down Wolf Pack basketball they would be a category a and we classifies them as category is not that it's just a teacher that coaches because that doesn't Define the category a it's that it goes through our rough track system registrations come directly through our business office payments are made to the coaches from the district so everything all we always say follow the so the money comes into the district the money is paid out of the district and that's what qualifies it as a category a it is primarily our feeder program so students that are coming in from a d58 66 um 68 and like a Jason Leathers runs Wolfpack and it's not that he's necessarily coach of ours that categories inseminate it's how the money is followed into our programming so those would be category a and so what an example be of that cuz I'm still a little confused if District 58 there's work being done you know for the referendum if they wanted they're going to have their archestra concert and they wanted to rent your facility so I don't have to sit in that hot gym over at Fairmont but um they could they could do that be category a that be category like our promotion Ceremonies for all our feder schools a promotion ceremonies they use our facilities for free y when I'm sure he'll break down into this but use our facilities for free but we still charge them real time cost so we have to hire a supervisor to open the building for them we have to hire custodial Crews who clean the building after them so real time costs that are associated with their rental are still charged but the facility fee itself to use the gym is zero facility so is this will be my last question is is a charge a different rate than B and C for the rentals they're not charged a rental rate at all for a for a I thought okay I thought and B and yes there is a different rental rate for for those y you're correct on that okay then category B is not for profit uh Community groups and educational institutions can you give some examples of what we have for that so um nonprofits I'm trying to think of who we would have as a nonprofit that currently runs from us they they'd have to have that that holding of prove that they're a nonprofit so for inance I'll give you a clear example of one that's happening right now we have a teacher who works for our district he wants to run a summer camp for a feeder program although he hasn't filled out the 501c3 paperwork yet so at this point he's a C Rental he's like any other community renter he is not nonprofit status he's not dealing through our business office therefore he's treated as any other Community member even though he works for our district and it's for the future benefit of our students but until the proper paperwork is filled out to show they're not gaining a profit from it or that their coaches aren't being paid by our district to our district Services then that would be a nonprofit so um where did you put the found run a nonprofit no we categorize you you're rotary I'm not with rotary but I'm with the Grove Express and then the road runners soccer club and they're both 501c3 yes yeah so that would be a so like the swim clubs are not a b so one of our swim clubs is a b Hornet Swim Club is a and um I have a problem with that cuz that is District 86 they comply so the reason they're a be is not because it has anything to do with our district it's because they' filed a 501c3 certificate any organization whether it's in Downers Texas if they want to rent our facilities and they can give me a nonprofit CER certificate they are categorized as sorry I disagree regardless of where they live um C would be Express yeah dudy bues group is a C Rental um and she is she doesn't have a nonprofit certificate and therefore she pays a four profit rate what is it swimming Swim Club I don't know so when you what maybe I didn't read the 14 and the 19 like what is that just flat out number of so the the top is is um all but the pool okay the the middle line is the pool just pool and then the total count is okay both of those combined okay so that so in category B during again the 2122 school year there were 33 uh rentals um and 33% of the rentals were in category B and then category C is everyone everyone else um they don't have a non for-profit status they don't meet any of the other categories um and then looking at that again we had 26 total um that were there again 19 from the pool seven that were not related to or that did not rent the pool and then again that is a a 26% so each Swim Club is just one of those 19 each each time that they rented so this is each time that the facility is rented it's not saying that we had 100 different entities that rented 100 times during that the 2122 year our facilities were rented 100 rentals basically correct correct and that's just it's the breakdown of the seems low that's not each practice he misunderstood your question it's not like each practice it's not each practice so it's each RoR so the 41 represents Hornets is a renter their rental is all year one so so for instance during the winter months we have people that sign contracts from say November all the way through March yeah and they are here every Sunday all four months and they are considered one rental but their duration of their rental period is for a 4mon period so the numbers are probably a little bit seem low to you because the Hornets for instance are here 5 days a week all year 11 months a year they take off four weeks I'm not mistake this is the kind of like rental agreements rental agreements so they have one rental agreement um basic Str currently renting our tennis courts I I'll look back but I don't believe that that's the the what I have was these are the number of rentals so not that we have 100 different um we don't have 40 in the a category of renters it's 40 rentals so I'll look look back and clarify that with you when when I go through and look at the at the data to make sure that that the data is is understood I have a swimmer yeah it can't be because in in the month of in the month of August for instance so this was 2122 so when we get to the the next year we had 123 total rentals right so it's higher than the than the previous year and looking at that and you can see the the percentages of a B and C are different than they were in in the previous year right so 39% of those uh were a rentals about 37% were B and about 25% were were SE rentals um and again for this year and this is through April so this does not include May nor will did it include uh June anything that we have uh set up again 35% a 32% B and about the same amount well the exact same percentage for our RC rentals I'll clarify that that that what that number means and I'll I'll send that out to you that's I was curious in in addition to um the express and hornets who else is renting the pool we don't have a whole lot of extra time to rent the pool every blue moon we do a lifeguard certification class for maybe a Woodridge Park District might rent our pool um SD AA swim Conference the teams from the middle schools they actually have use it in April and May only they come in after school and they do their little swim practices and then for instance this year on April 30th we had a SD AA swim Conference and they used our pools for that so but beyond that between our own internal programming and hornets and express using the pools almost nightly we don't have a whole lot of extra time for see it's a little seing because the express or the Hornets cont is you know 5 days a week where some of the other ones are only like three times or five times and so the dollar amounts are considerably different for each contract so in a way it's a little deceiving to say only 32% of the volume is coming from the bees when it could be a larger amount of rental fee we'll double check the numbers you know what I'm saying is that we can get we can get the equivalent dollars too that comes through each Source I think this is just number of rentals not necessarily the fin I understand that but I'm just thinking you know if you're wondering about dollar amounts coming in to the district um you know C could be you know 150,000 let's say where you know there were a lot higher numbers in each one of the rentals you know what I'm saying yeah not all rentals are created equal right yes 100% agree and so that that makes the percentage is different because it could be skewed more you know 50% could be C you know what I'm saying different than usage this is the sheer number right y right so I mean that makes a difference it does and but again it's important to look and see where where are the the percentages broken down because know that we do not charge a rental fee for a category a right know that b is uh C is 150% of what B uh renters are charged right and again it's a per hour so again saying that one rental is in B and one rentals in C B could be for 10 hours and C could be for 3 hours right so again there's not there's a lot of moving pieces with all of these and and every uh rental agreement in and of themselves mhm would you say though that that criteria is pretty Universal that most districts operate under the A and C yes yep okay I'm probably um getting a little hit here um but the other thing I would think you have to you you guys have a calendar or something where you'd have to even see if the rooms that they're interested in or spaces are even available right right it's yes that's a huge the availability um and and and when we're uh when we're renting so you'll see again that's a recommendation is to expand the when um and and looking at that I asked that because I figure that can also probably determine the number of rentals we're able to get in the course of a period of time because I'm certain that these facilities are used well I know they are they're for the school so they're used in a lot of cases is probably for our own need edification so they are used a lot yes yep okay let me move on to um some some numbers and comparisons and looking at at where we're at compared to uh three area uh school districts so when you look at our charge compared to the other these three districts again a class that's a common thing where there is no rental charge uh that is there uh so we're all even on that uh for bclass you can see that uh we charge uh more per hour than each of these three uh districts um it varies right some from 56 to $648 more per hour um and again that's on on average in in looking at those when we look at the cclass um we charge less per hour than two and more than than the third uh you can see um between Hinsdale and Glenn glenar we have considerably less and uh when you look at Lions we're about half of uh more than we are less with Hinsdale so it's there's more disparity in the in the sea so you remember I said 125% to 300% Lions was at that 125% these others were at 200 plus% as they were looking at their at their rates all space this is tennis court versus baseball diamond versus swimming pool comparing this is comparing each of the the places for each district each of the spaces so when we look at the baseball field for each district that's the difference when we look at the auditorium here's the difference that's why I say on average yeah so it's not saying that for our C's that we charge uh 2252 uh less than Hinsdale does for each of them it's on average across all of the rent spaces and what we charge does that make sense yeah but I it just seems like it's a lot easier to rent certain like certain spaces would be much cheaper like a meeting space for versus a agreed this is not saying this isn't the amount this is this is the difference okay in what we're charging the difference in the average across all of the spaces correct mhm that's a little it might be to just to jump in do we have the rental Sho where they can just kind of eyeball in we we're we're going to get there we'll get there yep yep okay so again putting in perspective comparing how are we in comparison to the others I is an important part of of looking to see what what's going on with our rates so again moving along to the regulations and general conditions so uh I already referenced that this was last updated in October of 22 uh it is referenced in board policy 820 as kind of that guiding document and and what it is that that we do um so here moving on to proposed changes one of the areas that we've been working um on all year long is a a switch to an online uh scheduling process uh but it's not just for external it's for internal so we've really focused this year on our internal component to make sure because we have our spaces are utilized a lot and knowing what's available when is a really important aspect and uh our online platform is called Master Library runs that so we're looking at ml schedules and that is something that internally we'll use to make sure that the space is reserved but also it will be used for our rentals so it's easy to look and see hey is that available what is that look like there's more of an automation of a process to that as far as uh notific ations as far as submitting documents um all across the the board so we're we're aiming to be ready to go for that with our externals in August really uh September one is is kind of that that date that's when that next window opens up that we want to make sure so in August we'll have it ready um and then really preparing for that September one uh next window uh of the quarter that's that's open how are you doing this before were you just a phone call or something like that it's a lot of lot of checking I don't know if you want to describe it's a lot of I don't need to know I just know that that probably would be very yeah so we we do utilize um 8 to8 which has a lot of our events uh and and different things that occur that are on a calendar but there's a lot to when you're talking about the size of the event uh dictates as well as like okay can can the other parts of the building be used we might be out of parking right so that's part of the the challenge when you look and you say this this is open but we don't have any additional parking and putting that parking burden on on the the neighborhood and all of those things is so there there are areas and instances when we have something going on that we black those out uh those dates because we know that that we're at capacity if you will um in in looking at those those pieces no I like the idea of some scheduling because this is in addition to all the work that we you already do around this so having something to take that tactical piece out is a good idea yep so we've been going through training and and doing that and we have more to do to to get ready for that but one of the things that we have discussed uh a proposed change to this is that um a certificate of insurance and applicable material showing whether you're in category A or B are going to be needed at the front end of things so sometimes we get into the process and we're going and hey we really need to know what this is or we need a Certificate of Insurance your events coming up in a week hey we need your Certificate of Insurance right type of a thing so this would be where they would provide that at the beginning of of the process and then that would if you will unlock the next steps that they can they can well that only makes sense because if they don't have it you can't you can't rent yes you know I mean that just makes sense yep and then uh the Third on this uh slide is to to have our public use statement that is in this document align with what the signs that are at our stadiums so it's just replacing what was in there with what is exactly at our stadiums for uh consistency with that so a couple other uh proposed changes one is to do uh weekday rentals this would be after 6:00 p.m.

if those rental rates are market and I'm not convinced they are um you're gonna you're G to have teams on those fields every night five nights five nights a week and you're going to you're going to really wear and tear those facilities but I'm not sure that we're our fields are going to be available for um five nights a week because we have lacrosse on there we have soccer on there that's right after after practice so those games are at night so that's two nights a week um then we have the band practicing you know and and and I'm sorry our band needs to go before we rent it you know and and then you know any other um boys and girls soccer you know I I'm just I'm just throwing that out there You' got Turf practice fields and you've got two practice fields of both campuses now and then you've got the main turf fields on the you know athletic you know right but I mean they're still going to be utilized you know maybe three days a week at night for our inner um Athletics well I'm just saying now you're going to have five nights a week use because you're going to have you're going you're going to have the high school still but you're also going to have these these private organizations want to use it there's not a lot of turf fields in Downer growth right there just isn't and these organizations in our communities are like vying for space like at doorhof or I I go there on a fall evening and you have half of the field being utilized by two football teams and the other half being utilized by three soccer teams and they're desperate for for turfield usage so if we open this up it's going to happen there is a need there right um but I guess I'm just saying we have to we have to figure out how many hours that is going to be you know because we like I said we still have competitions that we're going to be well that our team can do that I'm just saying you're going to fill in the gaps and and it comes down to a policy decision do we want to open this up and allow our fields to be to ex you know have that kind of wear and tear on it and what kind of but what kind of wear and tear is that going to do on a turf field and how is that going to minimize the the life expectancy of that field and how what's the cost to our to to t99 and is it worth doing that right well maybe we could though since you said your time frame was August or whatever to be ready for the ne we could like dip a toe in right and we could make a few little changes like not open everything up but the weekday thing could we say okay what if we open it up one more day a week and it's not five days a week it's now three and could we you know are these rates you know attracting the people that we hoped more B and fewer C or whatever so like we could and then have a meeting around some of the bigger questions are ab and C defined correctly and whatever the issue is with the Hornets like address all that at a future but maybe this is like we pilot some different for this then also do we need to open up the turf fields at all that's what I was going to say because like you were saying like yeah well like you were saying about the baseball fields the recommendation is to let those fields recover they can't take that wear and tear this turf fields brand new turf fields fall potentially in that same boat if we want them to be at maximum you know playability for what we needed for we not may not be able to open it up so and I think we're probably all saying the same thing but I want to be sure the possibility could be in this may be what we're saying we can have some of the spaces available at during the week we can start there seems like it's going to be more work um based on what Hank is thinking to open it up as as far as looking at the cost associated with wearability is that what you guys are saying because I'm thinking perhaps we don't open everything up for starters to we figure out to we do a little bit more research on those High cross spaces and we start with like Commons or places that are less cost to us those things during the weekdays and then later on or maybe never we consider based on what the information comes back with we consider those other um higher cost spaces the higher cost spaces are what people want yeah well okay but right now we're at the when you said the full spectrum right we're at the low end right where we don't rent a lot right is that what you said at the outset like we no we are we on that Spectrum today you say the i i the the Spectrum range from we are like a Park District because the facilities were built with the park district right and so it's the school and the park district to we don't rent at all okay th those were the those were the two extremes of the of the nine districts that I surveyed right so we're we're in the in the middle to the higher end of the number of rentals that we have so I I don't view it as we're we're we're not renting we're not letting people in the challenge is how busy our facilities are and what people are buying for during the times when the rentals are available so that's why having that week night expands we don't have that available right now right so that it expands the potential opportunity and I don't you know at the at the money that we're uh talking about across the the board um it's going to be really hard to get that sinking fund to to get it to pay for it yeah the dollars you're talking about are not You' have we'd have to increase the rates much higher I or the usage in the volume yeah and likely both could could we could we send a part of this discussion to the policy committee sure absolutely and work this summer with Travis to come back I because you're not asking for a vote on no this was the first like hey here's kind of an idea that we've been working on that we think matches the vision of getting our facilities more accessible to the community by lowering the B rate and increasing the dates in which it's available right and it's kind of the easy fix right if it's we don't like how a and C are organized and the underground the rules beneath that and how we're making those decisions then it's got to go back to that whole policy document and we've got to do a review of that and see how that matches the vision of the board right um like I said the last time we brought that to the board I asked the question do we want to redo all of that in the response in 22 was like no we're good things are fine I mean that was the last board and that was you know in the middle of a pandemic and everything else right so um I'm not saying the last board made a poor decision they just made a decision right board may want to go back to the drawing board and re-evaluate it but that's not a a change we can make to immediately start getting by September right this this type these kinds of tweaks are things we can just put into place immediately Travis has done the work to see it's comparable to other high schools right we're not way off base this isn't something that a community me like if all of a sudden we said it was a th% for Group C more than group okay that's crazy right and then that's the work that I tasked Travis to do this year so we could make an informed decision in comparison to other area high schools right somehow I don't remember having this level of detail when we talked about this in 22 though no I brought you the question of did you want to re-evaluate it at that point and the group The the board members are on the table were like no we don't want to look at that right now right um it wasn't this level of conversation I did hear from the board last year as we were talking about goals for this year was to look at can we increase the use of our facilities yes we can this is a way we can do that does it make it likely that a community partner will use our space or not that's a whole different question like if the goal is we want more of our sender programs to be using our facilities and that's a goal we have that's a whole different lens than how we looked at yes and and to your defense you are working within the constructs of the current policy correct right right right I mean so this is a baby step that we could take that's a rational step that's a research step that we could take initially and we can evaluate is that increasing our facility usage or not at what rate at those kind what is it due to our revenues those kinds of things in parallel to that we could send this back to the policy committee and say let's take a look at the whole handbook let's take a look at piece by piece what's in there if it matches and I would then recommend that the policy committee chop that up into pieces for conversations here with the entire board because this is a really complex puzzle yeah to look at yeah that that was what I was going to suggest is you need to break it down into different groups and let them chew on one thing at a time well you see today just two things expanding time and changing rates for B and C has been a pretty long conversation right so this will not be easy work to do and I think the board in 22 recognized that with everything else we were managing at the time was like thanks no thanks right so have enough on our plates let's let's move on yeah but if we're willing to take this on in the next year let's you know take the next meeting we'll come back with this let's think about what Travis has put on the table here mhm if the board's comfortable we can come back at the next meeting and see if you're comfortable taking action on this is like an intermediary step and then we could do a larger study with if you think the policy committee is appropriate down we could send it to the policy committee and start working there as to do the do we need to look at this from the ground up yeah I think that makes sense straw pole does that make sense I agree I think so yeah okay just one more thing I just want to remind the board of when we do do more rentals and such maybe something that came up your last board meeting about energy cost Rising we are our lighting our air conditioning our heating all that will also increase and so that's just a comprehensive look that we're looking at not just the wear and tear in our energy cost will also go mon so as we're managing our upcoming energy contracts we want to think about our electric and gas and all the lighting and such that will go into these nighttime rentals for yeah lighting up the stadium or cooling a gym or heting yeah I mean that that was would be one of my questions is you know it's more an issue I think in the fall than it is in the spring just because of the daylight right but um it seems to me like I drive by at 8:00 9:00 at night and our turf fields are still lit up and there's nobody out there do we keep the lights on just as a policy at all times or no but it could have been that something was scheduled there they started there and went somewhere out it's hard to say without a specific like date and time but you know these these out these Community organizations when they when they rent from the park district if the if there is lighting the park district charge charge is for the lighting costs right do we do we I would assume we would charge for the lighting cost in addition to the field rental charge correct okay you don't charge for AC yeah and just as another quick note 22 23 rentals uh not n pool rentals were 139 pool rentals were 54,000 just to give you some numbers that's surprising good yeah so when we look at this could we also does it have to be blanket these numbers across the board or can we pick and choose like can do whatever you want yeah I'm not I'm not I'm not a fan of dropping the Hornets rate by $12 an hour and raising the other one by six I guess is what I that so that I think back into that policy discussion mhm and I think we would why would we have to why would quy as Group B I know but why can't we just adjust that group b why does that group b rate have to go down $12 an hour that's what I'm saying I see what you're saying so why can't it go down to 49 you could go to whatever you want that's what I'm asking can we go through the math there TR yeah so the the the guide has the percentage that's there so either we follow the percentage or we don't so we either have to say it's a certain percentage right so right now it's 150% that 200% is is doing that we don't have to raise the C but if we say it's at 200% then B is going to be half of what of what C is is but you're asking to just modify the pool rental chares yeah does it have to be blanket or can it be so if you want to put an asterisk by that and say it's 200% except for the pool certainly you can do that um you're you're looking at a a specific place place and someone else is going to have the same argument for a different facility a different space and I don't think that that's right that this has that and and that's that it's 200% of of that right so it this this is it's it's very you pull the lever one and there's a whole others that that go to the other other extreme specifically hornets and express um predecessors many many years ago there is a that they fall outside of or and express don't get charged a standard BNC rental because of the volume of rentals they do oh they don't they do not so this doesn't even apply to them I guess it could oh it may but right now because of the volume that they do both Express and hornets both get a discounted rate that was determined by somebody well well before me well to that point guess then we'd like to know what they're pay complexity to this right now we're going to create more and say there's a special rate over here no why they get locked into this like I think we should be care I mean not to the point we don't want to L re that we're already getting there's a there's a ton of complexity you bring up good points think they're pay Let's uh on hold on let's just have one conversation of you bring up good points I think it's really hard to I don't think we can do both where where we're creating funds to be able to have the um the funds yeah and be able to have it open it's because you're it our where and tear is going to impact it and there's a cost associated with that and if that's the the barometer if you will I mean we got a lot of well then that would increase the rates to 300 and 400% well well it it may or we just say look Community we're opening it up because we feel this is a priority we recognize that that means now every five years seven years we're going to have to lay out per yeah so we're it's just a tit fortat right and that's where I think the policy and figuring out where we lie on that spectrum is really important regretfully I think a lot of the people in the community would say whoever uses it pays well I don't know if that's true I I don't know if I agree with that statement but so yeah further Direction on that and we'll we'll we'll work on getting the rental income by the in category right that was an Ask look at a B and C but that's that's more going to be policy we're going to do that in the policy commit policy right yeah what else is needed well I mean I guess I was looking at the pool rates as going to the two big tenants and if that's really not what they're what they're paying you want to give me two seconds I can tell you what each are paying if you would like that information no okay be good to and I do think that we go down a slippery slope just speaking frankly when we look at and we say this organization and that organization correct because they're next in 5 years from now they may not be around and why did we do that like we I think we have to stay consistent with whatever whatever that consistency is whatever that's defined we need to we need to make sure that that's by the rules as they're written this is where they qualify and this is their rate but that's actually not even true it is because they have other things in that agreement that then change that rate I mean what I what I'm learning is they're actually not even that's not their rate they're not C well they're C but that's not their rate a different it's a different rate because of the amount of usage so each individual agreement is going to follow that set of rules to come up with a total rate at the end just like if you went to a a banquet hall for a wedding right um it's the same Arrangement here it's all in that guy we follow through what's there and out comes a rate right for a a renter so it's not just if we don't like how that's calculating and coming out for groups that's what the policy committee needs to look at but as Travis is saying we shouldn't look at we like this group yeah so we should make the rules x for them and we don't like thisp that's not how we can do it it's if you qualify under these rules here's your rate exactly that's right to be clear it's not like in like it's district and not industry more or less yes right but right now it's more like you're a partner you're a nonprofit you're a profit right and that's really the way get the rules but the way that from where I'm speaking it's students who are in District 99 that's not how if we're going want to change it to be that we we definitely can but that's not the way it is currently I think that's the way it should be just to live in that's like saying okay sounds like this one needs to come back with more information for our next meeting and we're you at least get an update as to the work that Travis has done to this point yes but it sounds like the board is asking for more so we will prepare some more for you if there's additional stuff you would like to see for the next meeting on the 17th please get it to us by the end of this week so we have enough time to pull that information together to get it to you by the 17th and you want otherwise go on what you shared today you want to vote on this on the 17th is that what you're saying I don't this recommend recommended I don't want to vote on it on the 17th I think for hitting that what whatever window we operate in we need to because we can change this at any any time it's not a school year thing it's more of a rental period window so that September one is would be the the target but we have to have it in place cuz then we're we're going like right so like that August meeting but if we don't do that my ask them would be wait till that next window which would be December which is December one I just I would I would I would like to have this in place for the fall for those organizations in the community who want to utilize these facilities um and i' I'd rather have something in place and you're going to need this in place before September 1 because these organ ations are scheduling their facility rentals like now now well the April April 1 is open now for yeah for the okay so I I'd be more inclined if we're going to take this baby step yeah if we're going to take this sorry if we're going to take a baby step like Hank is suggesting that we probably should vote on this either you have to do it June or July right Travis yeah the June like the June window opened up June Windows opened already for fall so August 1 to October 31st we've missed that any application I received now is going under the current rate structure so we're talking about the next window that would be in effect wouldn't be until October September 1st would be the next opening for November 1st through February 29th okay so we have until September 1st to get this in place maybe we could vote at the July meeting take our time I think so your so I'm sorry your window is already closed through the end of October it's already open June opened under the current rain structure for August 1st through October 31st so anybody that would like to rent our spaces let's say weekday rentals now her policy I would say we don't rent our we our our athletic facilities outside of pool which is always our little misnomer um we don't rent our gyms or our turf on weekday nights okay we do primarily rent them on either Saturday afternoons after a track meet or a football game might be done and then we rent to Sunday would be our primary rental space our hot Market time as you can imagine is November through February which is a September 1st opening date so that's when the majority of our people are looking for the indoor space so our cheerleaders want to rent our gyms during week nights but we currently say no um right now they practice outside for those flag football teams they're usually just doing outdoor practices okay so that window will be September 1st so I'm saying we have a little bit of time if you want to discuss a little bit more we can bring you back this additional information in June remember in July we only have one meeting though that gives you time to meet with the um policy I don't think we're going to your policy committee isn't meeting no we don't have one scheduled but I don't think we're going to be able to do the research work that the Pol that I'm anticipating that the policy committee is going to want to be able to make an informed recommendation to the larger like this is going to take some churning yes you can see we're talking about two things right now and how much time we've spent working through that and that's with Travis have done the research before tonight right so uh this is going to be this was a can probably a project for the entire next school year to if we're going to tear this down to the ground up and look at what our vision is of how our facility usage is like that's going to be step number one and then we have to start going back through the whole process and re-evaluate it okay okay okay to move so we'll come back with qu answers to any questions you have at the next meeting on June 17th and then the July boarding meting which is July someday in July uh we'll be looking for the board to take action on this recommendation or not okay at that point or however we tweak it between now and then but for rental rates and availability beginning on the September 1st window of time that opens um would be that that time frame and recommendation July 15th July 15th thank you here all right mhm all right Travis has got one more if you're ready might be equally as long I I say yeah yeah all right advertising so um again kind of following that same format uh steps that we've taken so um we have we've worked through um and I believe you've seen versions of this uh we've worked with digital scoreboards who we have are are providing building our our scoreboards uh and we weave that into our our contract with them to get assistance with the creation of uh of our program in an of itself we've gone through uh multiple different drafts and reviewed it internally and um I think in a a pretty good spot for the the work that we've done um obviously then also reviewed uh 16 different policies to needed to be reworked uh we we brought those forward at the the last meeting um right and we discussed that at the policy committee that's in uh 5140 solicitations buer from staff and then 825 which is advertising and distributing materials and schools provided by non-school related entities um we've also had a committee that that met uh has a wide range of different roles from building level ads to our finance to Communications to operations um and looking at and saying okay what is we reviewed the the working document and what does that look like what what piece it what's the readability all of those different uh things uh We've also done some training with score vision is the software that that runs our our our our our programs if you will the advertising the scores all of the different pieces that will be on our our scoreboards so we did the initial training uh with them which included uh individuals in the building and learned about like The Who and the what and the when uh of of our upcoming things that we need to make sure that we're in place um we need to schedule the next two trainings which will be um in scope I went ahead and scheduled the second one just myself and the individual we can do as many trainings as we want but in preparation for this meeting I wanted to see okay what are the pieces what does it look like the actual running of the of the scoreboard with the different advertising structures that are that are in place um the individual that provided that training uh she said I shared the our advertising packages ahead of time and she said this is the best one that she's seen in a long time so the work that we've been able to uh do with digital scoreboards and internally uh she said we're in a a really good uh spot with that so looking specifically at the uh policy 825 you guys have seen this language I just want to make sure that as a reminder that these are the things that we talked about at the at the policy committee and then again these are the things that are in um as as suggested language uh for so that we can have advertisements and have a a litmus test if you will uh when we're looking at the the actual advertisements themselves were there any questions about any of those um those pieces in 825 actually I yeah so I was just reading it over comparing it to the earlier so I your current version so I said just a few questions so okay like a legal on the right page illegal actions know so my question was is that things that are illegal for minors or is that just like do we need to oh illegal actions yeah like is it I think I think illegal actions would be illegal so it our audience is going to who's our audience so when you're talking about illegal actions and you said like with the The Rage of the students is that what you're talking about yeah yeah like I I read something in here before that was going to be student focused right so I just was wondering is that because there are more things that are legal for minor so I just was a question yep um and then I that would be the lens that we would look through okay and and then I saw like smoking on here and again this is like do we want to call out vaping is that fall under the same it would fall under the same it's under smoking okay I'm the one that would be making the call on this right cuz me and the the team here would be making the call so just the lens we're looking through is it's a school setting yep students families are going to be present and we're going to take a more conservative view on all of these than you know uh our goal is that it's not causing A disruption y by us allowing this ad to run and that's the key piece you see up there in one of them like will not cause the it might be on the next page right uh disrupt the educational environment classroom schools or campuses or interfere with existing programs or services to me all of that stuff up above that is outlining things that could do that right yeah I was just trying to be specific like I thought yes I know initially you or your designate is going to be reviewing everything but I was like as clear as we can be like what's in and what's out I think would be helpful um like another thing I was thinking about video gam social like social media do we want it like are we going to allow ads I don't know do we want to be specific about things we know we're trying and do combat in the school I didn't know well if there's things you'd like to add um this would be the time and we can just do a quick straw pull it's open as policy right now and we could adapt that before we bring it back your role and are you going to is this going to become like a full-time job for you to like evaluate these and then have to answer questions like as I'm not saying I want to like constraint us to be super specific but I'll be honest districts in the other last District I was in we had a similar policy to this and it kind of is or it isn't Like You Know It When You See It generally like and if you're like looking at you're like I don't know I don't know is no right when you're looking at something like this uh and it does provide the possibility where if we reject something and uh somebody thinks that we've been over aggressive and reject was a process for it to come back to the board for discussion okay uh and the other way is if somebody raises something like oh wellow that was concerning I wish that I wouldn't have seen that on a scoreboard it could come back as well right so there's a process you feel like we're covered I feel like we're covered okay okay that was those are sort of my and I think this is similar to language to other districts have this as well when the policy committee talked about this exact topic Cara we were comfortable giving that discretion to the superintendent um and not trying to have just this all-encompassing list of ins and outs but giving giving him a little bit more um leeway if you will to make the call okay do you think smoking and vaping should be broken out separately because I know Scott when we were looking at the results of student participation if you will there was a decrease in smoking within in the schools but a big increase in vaping so they're being called out separately or is that makes no difference to me is making this decision but if you'd prefer that it say smoking SL vaping we can easily make that change okay is that my I'm hearing from at least two board members that feel like that I'm I'm just trying I don't want this to become a full-time job for you like my only thought was how do we make this as straightforward but if you so so I mean vaping came to mind too um but I and I guess we can modify as we go up but I was just thinking how do we go out of the gate I think with to your point I don't think you're allowed to advertise smoking no it's illegal no and the the other part on the end of that sorry I got I got to go back um or reflect any behaviors that contradict board policies or rules right we already have all throughout our our policies and rules things about vaping and all of that I think the the challenge gets when you when you get more granular gets harder to implement and Hank's not going to approve a vaping head I don't think Mar no no I am not just settled with Jewel didn't we like yeah I think that's no not yet not yet Che didn't come yet oh jeel yeah jeel yeah we're still getting checks okay anything else on the I can't imagine Obed policy language no what about tattoo parlors depends on what the app looks like [Music] was the question so then we have the use of funds for this which I know you guys um are aware and this is included in the advertising uh program but it's important to note that that's our strategic plan is to fund ongoing classroom Renovations with the revenue that comes in um from the work that has been done and and we're kind of confirming that now that it's it's about $60,000 per classroom renovation so when we look at our our revenue and trying to figure out what does that look like how can we how can we do those things um and that is um that's a a dollar figure that we're keeping in mind as we're as we're looking at how many classrooms could we do in a year right and in looking how many do we need to funds um depends how fast you want to turn it how fast do you want to turn it out yeah because we have I mean do we need a 100 oh that we have left to do yeah about 200 200 200 okay so so we're talking what is it 10 year by the time the next referendum comes around you're back to square one yeah yeah okay I I'm yeah no that's yeah it's just but you know we're constant and it depends on do you want the full $60,000 package for every room which is floors electrical walls and furniture or are we talking about h Furniture is okay but let's do the rest or lights are okay it like it depends on what each room want you know some uh classrooms need more uh facilities like uh science labs and all that kind of stuff more talk about just general classrooms more like an English classroom yeah 60,000 is an average classroom not a lab setting or anything like that okay all right sorry I no no didn't mean to so for all um the ads will be played at all sporting events for uh all of the packages that are not the allart right so the ocart ones are for specific venues and that has a limitation on what is played but there is at all of our sporting events um so if a package is purchased it is uh across all venues both indoor and outdoor um so it's important that we understand what that uh what that is so if I'm Soccer 2000 on Ogden Avenue and I want to advertise only at the girls and boys soccer games is that an alart is that what you're saying it's it's the alart would be that you could choose Carson's field but it would still play at all of the outdoor events at Carson field okay so the venue is what you would pick okay okay MH so the the type and timing of ads I'm going to kind of go through these uh a little bit quicker but I I will share these but also say we're working with score Vision to make sure that these are the exact same ones that are in our program uh that we've shared with you that are available um and there are some differences with indoor uh and outdoor so I'm going to talk about they they can either be static which is an image right or a video uh so this this type that's called a brand wrapper um is something that is a static um and that plays you can see it's played uh or shown during the game and things rotate through if there's multiple brand wrappers you can set the timing for how long it takes and it will rotate through all of those ads that have a a a brand wrapper so it let's say we're we're watching a football game here at South High and there's a volleyball game going on inside will will it kind of come through and say oh you know South's volleyball team is winning you know six to three or whatever there could be it would be a manual like is that a brand wrapper no it it would be this would be for this would be like car dealership yeah Portillos yeah restaurants yeah oh oh oh oh I'm sorry I'm looking at home and away you know no that's what's wrapped around theore wrapped around just oh in the yellow oh it's kind of like I'm sorry I don't mean to be okay now that you're oriented that's good I'm just trying to think about look at the yellow yeah you know I think it's like if you go to a white sock game or whatever and you have the yep the advertising just going through it doesn't interfere with the the scoring yep don't go to game yeah so that that that is the score as the game's going on as the clock's running down we're in a different court right that brand ra says like like uh uh Joe's heating and air conditioning uh you know and the phone number their phone number their website or whatever for QR code and that goes yes okay all right I'm sorry I misunderstood I was it's okay that's why we're here trying to get an idea the next kind is a it's called a rotating Cinema ad and you can see down there at the bottom it says halftime right so this isn't played while the competition is going on um this can be itic or video and it's played during pregame timeouts and halftime so that's that kind of that package that goes through so it's it's going to take up a lot of the screen it's it's kind of that right there this is all of the the information with that cool there's a panorama so you'll see at the bottom there that's where that would uh show up uh again that is a static or it can be a video and that is during again as the game is is going on and what that looks like there's a rot ating signature ad so you'll see that's right in the in the center in my understanding uh she was double-checking on this um the Panorama that we just went through is indoor and outdoor the way that the the structure is the signature is um just for uh outdoor and again that's the same thing as that Panorama where it can be um both uh static or it can be video and it runs while the game is is going on then we have rotating Brands so there's a brand ad one and a brand ad two so to get into the weeds a little bit she said you can like say you can sell one brand for more than another people tend to look at the home score more than they look at the away score and they said you can you can get as intricate with this thing as you want and there's research to prove that that's where people look more um we're not at that level at this point in time I will tell you but that was a very interesting thing to me of like think make sure that you get them so somebody could add double yeah so they would so the brand yeah the brand ad one would be a a uh a stack of them right and brand ad two is a different stack but there might be where they they go across uh both and you'll see that in the in the next thing so then the last uh type is uh in-game animation and again you can see it's a halftime it's taking up the whole thing so that's that's again uh during or after key plays during the game um or at halftime those types of things so that can be something uh where you're highlighting it's it's really cool like uh so this is not all ads we can do this with our content too right so we're highlighting uh an athlete that's a top scorer right now in the game right and it keeps the stats and you push a button and it will show up and if we have their picture it'll show their picture um and go through and and give that that in-game animation so if um if I'm watching the game and I got my phone and I see the touchdown can I send it to the booth and then they can play it MH so you can say ah we got you can there's a fan app that you can um you have to download it there has to be then it whatever you take it will uh you click Send and it will go up it Clips it to a 10sec there's someone that would preview it and then it can play so yes there is that capability uh that's or you could assign somebody on the correct on the sideline to to do that for our team correct but this sad is if I come to you and I say every time uh down gr South scores a touchdown I want my on the touchdown after the touchdown so the the different yes and here's so the different packages um are broken out that way so you'll see what we were we were talking about that Cinema ad um there's different Cinema ads so the title sponsorship gets gets everything um and the brand one ad is specifically because that's on the on the home side is the way that that is is broken down the numbers at the top are we won't exceed eight packages of title 10 Champion 15 Premier and 25 Elite so that allows so that there's not oversaturation of the the different ads that are are running at at any one time you can see the championship or the champion sponsorship again there's uh six of those that are are at play but not all of them are at play and it just and it dwindles down as you move across the the different sponsorships what I didn't understand with I I realized what the numbers were across the top y well I couldn't understand cuz I don't know how many ads come across when I'm at a game is that per game or is that for the year that number is um we would have in a in a year we would have a maximum of eight title sponsorships y oh and that's districtwide correct it's not south or north correct and it's both it's all four scoreboards okay right so everything on this page is all four scoreboards um and at all of our sporting events wait why are you saying eight title per year when they're more than eight it's not the number it's eight spons eight eight v uh companies that will work with eight advertisers got it okay yeah so if Joe Rizzo Ford got it buys one and one we seven all of them okay okay so that's just to kind of Orient you to to kind of the packages how how that is uh how that is structured this is the pricing and again this is the work that we've done with digital scoreboards and looking at all they've looked at our community and what they think um would work in ours so all of those four that we just went through title champion Premier and Elite is a three-year term so there's a yearly uh cost and then the bottom four are the those alicart things and they are one year at at a time and that is strictly a brand ad so if you remember those brand ads were at the bottom it's nothing else it's not the in-game animations it's not the big full it is during the game on a side it will rotate through and the in the cycle now are we also giving um I'm not going to say packages but something to our let's say the um um theater group at North or South they can advertise the fall play is you know Cinderella and so that's all separate from this those are going to be free I would assume yes those are going to be free and they would be probably be the smaller ads well it can be the full because might be the full it just dep be a video yeah so how they how they recommend that you break it out is about 80% of of this and % of your school content it's it's getting that because you have to create it right you have to go through whereas when we're working with our advertisers they're providing us with the with the static image or the video and we're we're playing that you know and because we want them to know that they're they're going to be running an estate cross country meet you know on on Saturday so you know that'll well I'm I'm sure I'm I'm I'm sure you guys did your homework on this but I was just just wondering is a threeyear term with how volatile the businesses are today like brick and mortar is that really aggressive are we finding that a person would want to sign up for three years and maybe that that's the right fit the next thing I ask about that then is if there is a way you sign up for a three year and you're like well I'm closing the business next year to back out of this contractual agreement and and that would that would be something we would need to make sure that's in the actual um contract itself and I don't remember um it's the last page of the of the document and I don't believe that it says that's okay doesn't it doesn't have anything in there that if something happens in the during that time period if your business dissolves right or that's something that we can we can look at adding we're all a contract between the board and that entity though you would have the ability as a board to choose to let somebody out of a contract if you wanted to I I I think that's great but I it may be okay to have some contractural language so again this is an addition to the business of schooling that we don't spend a lot of time trying to yeah deal these that's why we're using you know this company's recommendation for how we do that how the length Okay and and do they pay yearly so yes if 3 years then it's what uh 17 or 18,000 a year yeah the way the way that we have it is that it's um honor before October 1 every year every year okay so it's not a lump sum for the three it's it's on an annual basis you shared that somewhere um what about booster clubs are we giving them a break they don't pay right we haven't had those conversations conversations yeah I I'm I'm just throwing it out there cuz you know they they're going to have events you know or the the you know the what is it the um split just focused on the full tier sponsorships at this split the pot kind of thing you know this is what 50/50 yeah them ount of the split the pot is XYZ Travis if you sell out what does that what does that look like on an annual revenue basis then um oh gosh uh so what do we have eight so eight would be an annual 400,000 then we'd have 300,000 so that's 700,000 then we'd have another 30,000 um and then 25,000 that's pretty good would be if if all of those were at place so what do we say 700 1 25 million if that was all in that'd be a nice little Revenue source that would be a fantastic no that would be an annual per year that would be the annual it would be an annual if all by one if all of them were sold that's and what was the cost of the scoreboards again roughly um roughly with install and everything was a I'm trying to pull I think we were at about a a million or the each each school school not yes so 2 million total million for districtwide I believe so when we looked at it uh what the scoreboard company told us was that if we maximize our sponsorship it's a two and a half year payback on the investment that's great so that kind of checks out with the package that they brought us yep yeah um would that also go back to your um suggestion that it would also go towards the fields that was not my suggestion well you know I mean back when we were talking the plan is it all goes towards facilities starting with classrooms because that's our first set of needs that we have that have not been budgeted for through referendum or other borrowing pieces like the fields the tracks we've all done that either through Capital Improvements or through other borrowing options we did about a third of our classrooms through the referendum with a plan that we would come to the board with a long-term plan for classroom improvements this is that long-term plan now all of a sudden we sell out we're able to redo all of our classrooms in like four years or three years or two well then what other facility improvements do we want to look at you know that'd be a great problem to have because I I'm I'm thinking you know if these scoreboards um pay for themselves what about putting them at the baseball fields uh you've got girls and boys and um right those are their options any other y turfs that we may want to do because we know turfs can be used 247 no matter what the weather where our Fields can like the way you think Terry let's hope we get you know over a million dollars a year in advertising revenue and then we could have those kind right but you know what I'm yeah absolutely getting at is that it can progress so then the other piece that we have in there is is the Real World Experience real world applications right this is the ultimate plan right where we're weaving it in um we're we're going to be ready to go for the for the fall we're not going to be at at this whole level right but that is the ultimate plan is that we're we're weaving it in that this is a um it's a career like there's there's I was at at a major league baseball game just recently and I was like what there it is right you see it all over and um it's pretty cool where do you start it then do you start it like in the theater the tech like where does it where does it start like next year for next year next year we're we're working on creating those um and seeing if if there's interest we're going to have to go to the the the buildings and say where where do you think that this best fits with your the building structure that you have there may be a club there may be something that's already in place that that that would naturally FL be different at each school yes yep okay yep I can see a class even year one the goal is just making sure that we get the ads and they run right that's year one is making sure that we deliver on what we promis grow it from there you can also get students to um to create the ads for sure AB the companies and um you know that goes into the art direction and you know the design that's all uh you know inclusive that's that's a great class for kids yep so I know the other the other uh images had and this is just the question screen but this is again like the the the banner that's across the top we have the the brand ads that are in the corners right and then the signature ad is in the is in the middle um that would be a video that would be played again that's our stuff saying hey we scored a touchdown right if there was another if a company had that we could have our logos and and then had that scroll through so the the potential is really um Limitless and in how we utilize and but we're going to be ready to go for making sure we have the the ads up and running and get some of our our graphics for our our schools as well right we don't it's not going to be all ads to to begin we're going to make sure that we have school related content in there as well so questions about anything that was uh that was presented this is very exciting very exciting do you so do you envision like a teacher who mans the scoreboard during games to do the ad placements and videos so I that's why I I wanted to have that other training that was in place it it is very straightforward it's it's dropped as long as they're formatted correctly you're you're dropping them in and all of that stuff with the ads and the brands and all of those things are automated they they run so the the in-game production there's some of it like to play if you have an event you hit you hit a button and then it will run that Cinema ad right it will go through so it's not you're not pulling a bunch of different things with the producer and going up and down it's it's literally touch it's on an iPad and it and it runs and it's from the the cloud and going through that so yes we'll have to have someone that is running though that specifically a lot of that can be done as well from the when you're uh keeping time doing the score sure doing all that stuff it's it's so the announcer who's doing the score could also do this yes is what you're saying yeah this this stuff runs in the background if I'm correct right and then the stuff in the middle that's whoever is managing your who would have been managing your scoreboard before okay now you add one more thing to it which is like touchdown show that animation you hit that so when you go to a timeout again there's a couple buttons you push and it runs that sequence during the timeouts right so it's it's very much it's the the beforehand setup that really is is an important part um so for the first year how do we go about recruiting advertisers or potential advertisers and at what point do we start that recruitment as soon as we get this approved we're going to start beating on on doors and getting the getting the word out using our Communications channels um and but we need to we need to have this program in place so that we can and those out and get it going back to the uh you know let's say you've got eight of the elite or whatever yep how many times is is my ad going to show up on a given night so that's up to us in the setup so we'll get those specific things set up and then we'll be able to answer those those questions but there's all eight are you going to have time to do it four times you know what I'm saying mhm because you got all the other stuff to put in there too yeah but no notice that these other ones uh just going back real quick to this yeah like the elite the that's the Panorama ad and the brand ad those are running throughout the game mhm right the premier same thing Panorama signature brand those are running throughout the game nothing during halftimes or timeouts or anything along those lines they're flipp about Le 10 probably ads it depends upon how many we have right but they run about every I think if I remember correctly about every six seconds is the recommended that it that it rotates through um but you have the brand ad one you have the brand ad 2 right so they're they're different pools you're running through so there's specific places that it's that it's showing and again for that that set that set time that's why you have a lot less in the title because there's you're getting more content well it's a bigger content you know it's a bigger screen let so that's why I was going to say how many times you know if you've got eight people or companies doing that are you going to get two or three or four views yeah during not only are you going to get the the the bigger ones but then you're also in that rotation with the other ones on the on the static the things that are just running through the brand ads and the signature and the oh that's right yeah cuz they get they get those too when when you look at and I I think you guys saw this but they're when they we look at the number of tickets that we've sold um across all four venues there's 5.9 million impressions that can happen for across all of our different things now there's some things that are outside of our control how many timeouts are going to be called it depends on the game right so it's not a we can't say we can promise that you'll have this number but we can say we can for the the stuff that rotates through why the game is going we know what that looks like but some of those other ones long the game's going to last right is it going to go to overtime is it yeah I well I think hats naturally have a set amount of time anyway there's already can recommendations how long anyway so it's so you know you're going to get at least an hour and a half you know the length of the game and if if it goes over that you know it's extra but you know that's what you're going to get is TimeWise and what we can share because we're not going to know when we're answering those questions we're not going to know how many title sponsors we're going to have how many Champion those different things what we can say is that these ads rotate through every if six seconds that we set it we can also say that during again halftimes timeouts these these uh ads will will run mhm and you know you've got um 20 minutes of pregame uhhuh time you you you have that you know that so you can and halftime y know what you're going to get there are you are you asking us to vote let's not vote on this tonight correct no this is the first first discussion of the topic okay so how quickly can we vote on this I think it's um very important if we're going to get advertising recruiter recruiting for the fall to get this done as soon as possible we'd like to on June 17th bring it back for Action okay yeah because everybody's getting tired so come prepare June 17th if you have any major concerns or recommended changes here all right the handoff all right uh next one is mine this is broken into two parts first part is tonight next part is well it's multiple parts next part is our next board meeting for the I'm going to give you two indicators and measures tonight I'm going to give you two on June 17th then we'll have from there until July 15th we decided for questions feedback whatever I'll bring you the next version of that on July 15th and then our August board Workshop will have an action item to approve this whatever version that is going into the next school year so we start the school year knowing what those things are going to be okay reminder these are the indicators and measures the measurables the metrics that we'll be looking at we've spent the last year designing what we believe these things should be some of these are numbers that we already pull some of these are things we're going to need to work building procedures for throughout next school year do to then start with a Baseline and those kinds of things I brought you two tonight the first is growth of student ownership and agency these are metrics that resemble things that you've seen before and other measures that we've shared over the course of the year that's why I've picked this one as uh the first one that you look at so the first one is related to attendance it closely tracks to the idea of chronic absenteeism which we've been talking about um looks at it by semester for that year and in comparison to the last fiveyear Trend um and we ensure that any student that's not in regular attendance by that criteria is being supported through uh an attendance intervention monitoring through the discipline Dean's department and the administration um so we would report come back here in September and give you what we've given you before which is pretty much here's what chronic absenteeism looked like for the past school year here's what it looked like for the five-year Trend here's what we're doing this year to improve that uh and that one we would bring to you after each semester uh moving forward questions on that one next one is data you've also seen uh which in some format or or another but is really looking at students uh that have a c or better versus those that don't also looking it students with a single D andf in comparison to those with multiple D's or FS um to to see the factor that you're looking at and then we will be reporting to you on ensuring that every student that meets the criteria of not getting a SE or better of what interventions things like what you heard about tonight that we have have provided some kind of support for every student that falls into one of those categories we'd come to you uh with a baseline in September of where we ended up for this past year uh and then each semester we'd come to you with here's what the numbers look like questions on that one last one connects very closely to the presentation you heard this evening um which is student intervention and support students that we've identified that need additional support are they accessing that um this is not a metric we've ever counted before um we do count interventions in a variety of different ways as Scott talked about in our student information system but it's making sure that uh student being identified as needing support has access that how we're going to track that code it and count it our work that that monitoring team you see there at the bottom uh those are the folks you heard from tonight uh we'll have to evaluate and figure out how we're going to do that we will come to you in January with a plan for how that metric will be okay evaluated and accounted for uh in the remainder of that year and for future years um so these are you can kind of start to see for around this strategic domain we have three of these indicators we have what we're going to do for counting up who is met what we're going to do to respond to those that have not right uh so that 100% of our students uh we're keeping track of right nobody's really falling through the cracks with these questions on any of these three just a question on that one kind of thinking around the like chronic absentee like can you totally control that like are there going to be students that need intervention that we going to say here are your options and they're not going to take advantage like so that's why we're counting it the way we are right it we're not saying 100% of our kids will or that none of our kids will be chronically absent what we're telling you is that all of our kids will be accounted for right right we're going to try to reduce the number of kids that are chronically absent but if you are chronically absent we know about it and we've intervened right that we can control now I I can't tell you that if we intervene with a kid and you know that they're not they're magically going to be yeah in regular attendance but I can what I'm working with with our team is coming up with metrics to make sure nobody falls through the cracks yeah sorry I was just using chronic absy as the example for this third one like is that the same kind of issue right like we we identified the told was available and you may or may not have taken advantage okay just so I understand okay yep so that's you know you'll see these from a lot of school districts that'll be like x% of what will be there and they bring you and they say okay we're above the X percent great but what about the other percent that fell through the well we're not going to talk about them we're just going to work to get more of a percent next year what we wanted as a team to bring you is that y both sides are represented right those that are meeting our expectations and those that we are supporting all right any others on this one the next one I'm going to turn over uh to Rob because this is really his domain yeah thanks uh so this one is all about recruitment retention and support of our teachers and our staff uh as Hank has been explaining this meeting in the previous meeting this whole activity is about finding the measures that give us the most opportunity for building strategy around um so you'll see on here uh we don't have some of the traditional measures that you would see like a like a retention rate or something like that uh because we have a 96% retention rate so there's very little opportunity that that measure can give us to really uh build strategies around uh so we had some great conversations about what are we doing or what could we do that could help with the recruitment retention and the support and the first one that we landed on is work that we're already doing uh it's our work around morale it's us being intentional and using a scientific method about the environment in which people work uh that helps incredibly with the retention that also helps with people telling their peers this is a really great place to work um and it also supports so we feel that uh continuing in that and building that into this process helps us with uh all three of those um you can see that we already started it this year the framework that we use from the this firm that we're partnered with has uh six categories that helps us to really narrow in on what morale means uh and where we can improve of those six our administration of the survey in the fall indicated that two of them were already doing pretty good on uh so that was our recognition and value and our personal safety and belonging uh the one that emerged this year that we're building strategy around is the category of ownership and input so uh the staff really wants to have more voice in the dire uh and they also want to feel more that uh they're contributing to the success uh in some of these measures that we have so that's the first one that we have we're going to administer the survey again sometime next school year so that way we can see uh the gains that we've made on ownership and input and the idea behind this one is that uh this whole process is a multi-year so after the five years of this our aim is to have all six of those categories uh at the appropriate rating for us so ideally it's going to be iterative we do ownership and input we work on that we build that into our culture and then another category is going to emerge as the next one that we need to work on so yeah go ahead yeah yeah I if you have more go I can I was just going to move to the PD but if you have questions on this I okay so then the second one is um professional development so the first is is the morale and and the conditions that people work in and the second is our investment into their growth uh and and building in a system so that way we can make sure that the professional development is uh meaningful and relevant to the staff so that's using exit tickets uh a standard one after each PD event so we can look at it and see where we can improve and make the PD better and better um every time for the staff uh so the idea behind this is that these are uh what are called leading indicators uh instead of lagging so retention rate is a lagging one we would wait until the end of the school year to figure out how we did these are more leading that we work throughout the year to see how things are going and then keep getting better and better yes shelle so you have what did I see the exit slip m is that like an exit interviewing you're going to give them some type of um sheet to fill out and yeah it's a real sorry exit slip is a teacher term i b basically what it means is it's it's a mini survey at the end that uh we're going to put together that'll help us to figure out was this uh good for them or how can we improve the sessions for next time survey around professional around professional professional they'll survey did this meet your professional Curiosities uh was this a valuable use of your time questions like that that we can apply across all PD uh opportunities so around recruitment retention and support of college teachers each of the metrics you're going to ask them if they felt that they this met their no okay so the the big category is what can we do about recruitment retention and support of our staff and the two measures that we're putting in place is related to the conditions that they're working in so one of them is how they feel about uh their workplace and the other one is how how good of a job are we at adapting the PD to meet their needs so those two are working hypothesis is that focusing on those helps us to recruit better because they're telling their peers you want to come and work at District 99 helps us keep people here uh because it's a valuable environment for them and it's helping to support them as they continue to grow does that make sense okay question for you the six morale categories do we know at this time what all six of them are we do yeah uh I can read them to you if you want me to or you can tell me later whatever it's convenient for you yeah so so there's six the two that you see up there is recognition and value so that is exactly do we do we indicate enough to people that uh we believe they're doing a good job and uh that they're valuable personal safety and belonging is pretty self-explanatory then the four that are left one is time and resources uh the other one is ownership and input which is what we're working on uh this year the next one is leadership trust and values alignment uh and then professional growth so we're actually kind of working towards the professional growth one at the same time that we're working with ownership and input okay and this firm has like really good definitions I can send those to all of you of what they mean by those categories okay that'd be great if you have time to do that the purpose is for us to take this nebulous term of morale and get into a definition of what can we do about it so they break it into six categories for us great great that's are are we rated highly in all of them and then we're just trying to groom well not groom but improve yeah our standing in those so the way we measure it is it's about 20 questions on a survey and those questions align to those six different categories and then we'll analyze those questions and each question is on a a Liker scale a fiveo scale so five is the best and then one is the worst okay and so those that are up there the recognition and value and personal safety and belonging on average got a score of four yes okay and then these other ones got a average score of three so they're not really bad they're at three and our work is to to jump them up to a four or a five correct well five is kind of hard to get I would think but you can get a 4.5 yeah the purpose is for us to find what's the next thing to work on build strategy around it and see if we've made Improvement okay perfect are you working on a third for this category or we going to have two for this category just two for we're between two and three for each of them I believe we discussed that as a board when we set talked about goal setting earlier in this year to keep it narrow y right speaking of ownership and input the work that we did with staff this year uh we heard from staff overall narrow our Focus really make it clear what's important so through this exercise we're we're you know doubling down on some of these things this whole process is part of our work towards ownership and input right which is you can see how that builds on those two right the fact that you're asking people's feedback after every professional development opportunity is a form of ownership and input right so all of these things start to build on one another all right so here's these two uh I'll be back the next time with the last two and uh like I said then between then and the July meeting any feedback that you have we're going to be working on these in the background right to get ready for the next school year uh if anything like sets off a major red flag to you let me know about that early if there's things you're like I'm going to just kind of sit back and provide some lowkey feedback later on we can kind of work through that as we go along but as anything if there's something that's a big concern to you let me know about that early okay okay item number six the consent agenda um before the board votes on the consent agenda is there any agenda item a board member would like to pull out of the consent agenda for further discussion those are the items hearing none uh can I have to make an announcement real quick you'll see in your document we have um uh the appointment certified we have a modified one all that is is that one of the candidates who was going to take a part-time special services uh has found a full-time special services job somewhere else um so that person is now off the report for your thanks Rob yep thank you can I get a motion for the Board of Education to approve the consent agenda as presented which includes a Personnel report appointment certified transfer of position classified B Personnel report retirement classified resignation classified C Personnel report termination classified and D wave first reading and approval of board policy 3.71 Chief technology officer so moved second jry moves Ken seconds thank you have discussion a question yeah okay so the action item tonight is separate from the report from the consent agenda correct yes I want that's okay certain of that but I want extra certain okay Terry pavich hi Ken Dawson hi Chris Spinosa hi cherelle Fuller hi Jenny hagstrom I Cara Caston I and Don rener I motion carries Julie do we have any um no sir slips okay so moving on to item number eight um can I get a motion from the Board of Education to go into close session for the purpose of the appointment employment compensation discipline performance perance or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the district or legal counsel for the district including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor at a park recreational or educational setting or a volunteer of the district or against legal counsel for the district to determine its validity so moved second Terry moves and I'll say Chris seconds thank you Terry pavisic hi Chris Espinosa sorry charell Fuller hi Denny hagstrom hi Cara Caston hi Ken Dawson hi and Don rener I motion carries and just for a note for the public after the board comes out of Clos session the board may take action on a Personnel report as noted in the a agenda we are in close session take like five for biology break sure e

Mr Gatewood present M johon pres Dr Maria present Mr ploger Miss Simon present Miss venman present please stand for the Pledge of Allegiance I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all okay Dr yep we are good evening we are excited this evening to welcome we have some very important student recognitions so the board of education is always thrilled to celebrate and honor our students so the board will join us in the middle and we will welcome our students uh Teresa will walk us through good evening everyone the board of education is proud to acknowledge the award-winning efforts of our students who has received State Andor National recognition for their school related skills related and athletic related activities this evening the first group of students to be recognized are students who participated at the business Professionals of America National leadership conference from asigo East High School the asigo East BPA chapter earned the quality chapter distinction award for having met all of the criteria needed for an actively involved chapter the students are LED under the direction of Miss Stacy sagger and Mr Graham Brown students as your name is called please stop there by Cindy and then come up to be greeted by the Board of Education and superintendant and remain there so we can take a picture at the end first up Tyler Becker as we go east 10 [Applause] pleas Tyler had 10th place in parliamentary procedure Concepts and the Ambassador torch award next is Aaron bathra ASO East Second in SQL database [Applause] fundamentals Jensen krad as we go east first place business law in ethic third place meeting and event planning fourth place Human Resource Management executive office officer scholarship and the National Technical Honor Society [Applause] scholarship next is krisha majmundar asigo East Ninth Place prepared speech Ambassador torch award [Applause] next is Andrew madrano asigo East Third Place prepared [Applause] speech now we would invite up any coaches administrators or anyone else here this evening um from the team to join us for a photo oh I'm sorry we missed Emma Miss Emma coup as we go east Ambassador t [Applause] award get cozy guys oh I feel much better about that [Applause] our next group of students being honored tonight are recognized for their athletic accomplishments during the last semester of the 2324 school year Haley saraja as we go east ihsa girls track and field sixth place pole vault in all state [Applause] recognition she's coached by Mr Steve Idan next is dantrell Young as we go High ihsa boys track and field fifth place 400 [Applause] meter next we have a relay team of Austin Ward Daria travetti Jack Schultz and Eddie bosette as we go east ihsa boys track and field seventh place in all State recognition and [Applause] 4x8 and we have Ana gold Branson ASO East recognized by the ihsa soccer coaches association as one of the 99 placers for the Illinois All State team [Applause] okay if we could invite up any team coaches administrators please join us for a photo and students if you could kind of fill in in the front thank [Applause] you and our final group of students being recognized tonight are two students from asigo East High School who competed at the Illinois High School journalist state competition as a team and they placed first in the category of yearbook theme development congratulations to Annabelle Lo and magdalina mor moraski both first place as weo [Applause] East again if we have any advisers administrators that would like to join for the photo okay thank you students in board congratulations [Applause] can motion to okay okay um we're moving on to 5.1 yes can I have a motion to move the procurement card audit to a future meeting date yes second I got to do it I got make Mary Jo I make a motion to move the procurement audit card audit to a future Board of Education meeting second miss similon I miss venman hi Dr Mario I Miss Johnson hi Mr Gatewood hi oh motion passes 5 Z okay okay all right 6.1 public hearing on the fiscal year 24 budget amendment so we will have three opportunities for public comment tonight the first opportunity will be during the public hearing on the fiscal year 2024 budget amendment which we are about to convene if you wish to make a comment about the fiscal year 25 tenative budget please make it during the public comment portion that of that hearing which we will convene next on the agenda if you wish to make a comment about some other matter unrelated to the public hearing you may do so during the third opportunity for public comment please make sure that you note on your comment card during which portion you wish to speak we will now hold the public hearing on the fiscal year 2024 budget amendment so this is the public hearing convened by the Board of Education of of the community Unit School District 308 regarding the fiscal year budget amendment at this time I would like to ask Amanda satar to give information updates if any on the fiscal year 2024 Amendment thank you um there are no updates the fy2 24 budget was amended due to administrative limitations largely in part to staff being charged to incorrect account lines we have partnered with HR to adjust these lines to ensure staff are charged the correct accounts the bottom line did not change thank you Ursula are there is there any public comment thank you okay and now the board asks the members of the public to comment on the fiscal 24 budget amendment so when the secretary calls your name I ask yes there there is none okay right um we'll move to 6.2 the public hearing on the fiscal year 25 budget we will now hold a public hearing on the fiscal year 25 budget if you wish to make a comment about the fiscal year 25 tenative budget please do so during the public comment portion of this hearing if you wish to make a comment about some other matter unrelated to the public hearing you may do so during the third opportunity for public comment so this is the public comment this is the public hearing convened by the Board of Education of the community Unit School District 308 regarding the fiscal year 25 budget at this time I would like to ask Amanda satar to give information and updates on the fiscal year 25 budget thank you the fy2 budget was presented on April 22nd 2024 Public Notices were given on the budget and it was on display for more than 30 days online and in our office thank you URS is there any public comment no public comment okay and now the board ask members of the public to comment oh sorry so we are now closing the public hearing and at this time we will close the public hearing on the fiscal year 25 budget and now we are moving on to Fisco uh to 7.1 our public comment so on behalf of the Board of Education I would like to thank you for attending tonight's meeting we value the feedback we receive from our members of the public and encourage everyone to take an active interest in their Public School System residents interested in speaking to the Board of Education this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name I ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to 5 minutes per person and that no discussion of personnel matters Staffing Staffing or stating staff names or responses to your questions are permitted the board does not participate in discussion during public comment followup to your questions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Maria Mullen hello hello um In fairness I would just like to say that I did send an email out this afternoon to respective community members um about the recent proposed changes to the German 34 program I am here to support my student and other students who will be affected by the proposed changes to the German 34 program I respectfully request you read my email and thoughtfully consider the impact any decisions will have on the students and teachers involved thank you for your thoughtful consideration and time regarding this issue thank you thank you you want she wants to say something no she I think she's the other card oh my name is Kendall Mullen yep it's on and I am an incoming Junior at augo East High School I have heard the recent proposals for changes in the German program across both Oe and as we go high school I know that myself and other fellow students planning to take German 34 in the 2024 to 2025 school year are not found of the idea to combine OE and asigo German 3 four classes I know multiple OE students who are now forced to drop German in the fall or now have to choose between German and another class I don't really understand how having asigo high school students travel to OE is productive for anyone I also know for a fact that having some students attend class class online would horrifically disrupt the learning environment it didn't work during Co and it's not going to work now it is too disruptive of classroom and teacher plans because of this current proposal I've reconsidered my decision to continue the German program which is unfair to me my classmates who may consider the same and my teacher thank you for your time thank you so much thank you kin pulur hello my name is Kevin pfur I'm a lifelong ASO resident current parent of three students at OS and myself a graduate of ohos it is written in the sd308 website that our school district is in a continued pursuit of worldclass instruction that ensures that no students are that excuse me that ensures that students are always prepared for the future however I question whether the recent decision to no longer offer The Building Trades 2 course at ohos is demonstrating that the district is truly in pursuit of preparing all students for the future The Building Trades program has a long history at OS when it was previously offered the Building Trades program was known not just in the school but throughout the community as a whole seniors from a variety of Trades courses would use their skills gained throughout the high school to build and sell a house in the community the funds from the sale of the property would be used to purchase another property for future projects as well as offset other school district costs a definite benefit to taxpayers Residents could see the tangible benefits of the program each and every year it is my understanding that the that during the difficult Financial Times of 2008 and the slowdown in home sales the program was discontinued over the next few years preparing students for the real world will change drastically by looking at anticipated job growth the Bureau of Labor Statistics predicts the following average job growth for all occupations overall is going to hover around 3% through 2032 however the job growth in the trades industry as a whole is expected to grow 10% triple the average of all other occupations while I applaud sd308 in providing options for students seeking a profession in the trades I'm disappointed in the decision to retract the offering of Building Trades 2 at OS for 2024 2025 sd308 offers introductory and intermediate instruction in a variety of Trades however Building Trades offers only an introductory course Building Trades 2 was scheduled to be reintroduced as an intermediate course solely for seniors the course catalog showed that the prerequisites for the course included completion of Building Trades one as well as being in their senior year based off of those two prerequisites alone the district had to have had a projected enrollment based off of current Building Trades one students that are going to be seniors prior even offering the course in the course catalog if there was a concern of low enrollment at that time why would the course be offered last month the Board of Education recognized Place winners from skillsusa skillsusa is a competition encompassing over 150 Career and Technical skills it's not solely an Illinois state competition but it is held in all 50 states culminating in a national competition this underscores the importance of the trades The Building Trades team that brought home a second place award for the state of Illinois was beyond excited and hungry to win next year knowing that they would already be enrolled in and would be practicing their skills in Building Trades too however two weeks later after being recognized they were inconsistently notified that Building Trades 2 would no longer be offered at the high school some students were informed others simply found out through word of mouth while some may see the decision to no longer offer The Building Trades two courses simply not offering a new course next year the path that these award-winning students are choosing means that the district is choosing to deprive them of the ability to further their skills in the field that they're pursuing as their career as seniors their lasting memory of the asigo school district will be the fact that the decision makers failed them in their final year the these students made difficult decisions during the course selection process in order to take Building Trades too some students chose not to graduate early next year because they in order to join a union or to begin trade school simply because of their desire to take this course others chose not to take other advanced cour work how is the district preparing these outgoing students for the future when they lead them on throughout the entire school year here to only cancel the course 2 weeks before summer I can't help but wonder whether this decision would be any different if this was a college prep course with low enrollment rather than a career course for only seniors Mr filer thank you so much for your time thank you thank you GRE wart good evening um my name is Greg Walcott I'm a parent in the district um I'm a career educator an educational consultant who works in schools all over the United States and Canada and um a fellow assistant superintendent for teaching and learning in a different district for over 15 years um as someone who participates in monthly board meetings first of all I want to thank you for your dedication um and all that you do for schools I I personally spent all day today planning for my board meeting next Monday night I've always been incredibly impressed with and extremely proud to have um my children attend asgo schools we have incredibly dedicated staff um our schools provide incredible support to our students with the variety of needs they have and the district and administration have have traditionally done an an excellent excellent opportunity um offering students opportunities in before school as well as after school I I think um it's to be commended the new water polo the all these different programs I think it's can be be commended that we do that that's why I was really shocked and and disappointed by the recent decision made at ASO High School um regarding the Building Trades class um a year ago I stood here um in the crowd with the celebration group because my son had just won the um State cabinet building contest and was getting ready to go to Atlanta for the where he end up finishing 15th in the in the country but representing the high school um on my on May 15th my son who's a junior came home and informed us his Building Trades to class would not be offered next year although he had chosen classes in November in November he chose those classes all of a sudden May 15th he was told that those classes weren't available um and he was then told that he had to go to the counselor and find extra classes to fill out his schedule now these aren't as you all remember maybe when you went to school these are not First Choice classes right they are the classes that only have a seat or two remaining which is incredibly disappointing because everyone else got a choice in November and now my son and a dozen others are are out this again this decision just really leaves me leaves me puzzled you know again W with background I understand how these things are made um um however if it's class size that really doesn't make sense to me um because again as Mr puler said they anticipated enough classes in November and all of a sudden or students in November and now it's gone and I have a daughter who graduated a year ago and she sat in language classes that only had six and seven students in it both her her her Junior and Senior year and I am and I am told by because I we have an incredible staff I know many of the staff members that there are over a dozen classes already set and planned to run next year as we go high school that have less than 10 kids in them so again class size doesn't make make sense then I thought okay the other thing could be is a teacher maybe we don't have a teacher but we do have a teacher who is willing to teach that course who could take the overload and we have a wonderfully negotiated contract where that overload pay for him is actually a lot less if we went out to the market to try to find somebody to teach those classes so kudos to you on that from a professional perspective um then I thought okay is it cost Well it can't be cost of extra materials because our program is so well supported that we have a a large variety of community members who've already donate said they would donate and pledge donations to the program so we can back get back to what Mr pord said previously was the opportunity to build a house for the community and so it's like that doesn't make sense and then then lastly I think okay well maybe it's a need issue um and it can't be a need issue first of all again Mr puler pointed out the research in the future but I'll point out this research one of the things we all get rated on is absenteeism absenteeism at asigo East is 29.7% well over the state absentee average although we're all sucking absenteeism at asigo high school is 37 .8% 8% higher so I would think we'd be doing everything we can to keep kids in school with that then the other point I want to point out about that is let's look at graduation rate another thing that we hold dearly graduation rate we are at CT the asgo high school is at 92% of the students graduate in the CTE program we're at 97.5% so I'm telling you these program programs make a difference and then lastly I got one second I'm just going to say having knowledge of these Statewide CT programs and have worked with colleagues around the country we have some of the best teachers in this District let them do their magic give them a couple kids and let them do their stuff thank you thank you thank you Beth pver good evening I'm Beth puler I'm a concerned parent coming to you for the district's reasoning behind canceling the Building Trades 2 class at OS for the upcoming School Year my son Zach has a long history of being involved in the trades at a very young age he taught himself how to fix tractors and other small engines he has helped alongside others to work on electrical repairs he quickly learned that the trades is his passion and where he belongs he started at OS excited to take on as many of the CTE classes as he could could to gain knowledge in the trade he would like to work in for his career this past school year Zach was enrolled in the Building Trades one class in this class he realized that he enjoyed learning about and working in construction I believe Dr katti came in and actually talked to Zach about that class and about Building Trades too and Dr katti was very excited about this program and investing in the future of these students in this CTE class Zach excelled so much in this class that in the second semester he became a TA and he gained the knowledge and confidence to be a team lead he organized a team and approached the district to get permission for the team to go to skills USA this is the first time that OS has had a participant in the Teamworks category the team placed second in the state this board recognized that team at the May board meeting Zach was very excited to see Building Trades 2 in the course reg registration catalog in December maybe even November he along with others signed up to take this two credit hour class they would be able to take what they had learned in the introduction course and expand on those skills in a more advanced way he talked about this class all second semester from our understanding schedules were finalized in January or early February then to our surprise on May 16th he found found out that this class will no longer Run for the upcoming school year he found out by Word of Mouth Zach now has a two credit hour chunk of time unfilled for the upcoming school year I have been told that a counselor will be reaching out to him shortly to fix his schedule however I would urge the district to move forward with the Building Trades to instead of having those students Pick a Class they are not interested in just to fill the time these students already made sacrifices in their schedules to allow for the Building Trades 2 class Zach didn't audition for the top bands because those bands have class during the time Building Trades 2 would would be running I have heard that class size might be the issue as to why the class isn't going to run if low class size is an issue then why doesn't the same standard apply to other classes like many of the foreign language classes that are in the single digit or low teen enrollment also why wait until May to make this decision the district would have known in February that they didn't have the numbers to run the class from what I've heard many of the administrators want Building Trades 2 to run for the 2425 school year I have also heard that the board members were not the reason behind cancelling and you may not even know cancellation was happening until tonight so who made the decision and is this decision the best interest of the students thank you for your time this evening I hope that you consider what is best for the students and their learning starting the Building Trades 2 class back up will have a long lasting impact on not just these students next year but every other student that goes through our district thank you thank you thank you that it okay so we'll move on to 8.1 and I'll invite our superintendent Dr kelti to give his superintendent report good evening board it's uh and uh those listening it's just such an honor uh to hear these exciting uh celebrations we had tonight I got to tell you when we started this evening seeing our students just a moment of Pride for our community um so much diversity and the successes we see in our community and uh even even though summer break is underway for many of us um it's great to be able to have those moments of Celebration so thank you Teresa for ensuring that those students came through and we had a chance to honor them uh summer break is definitely under the way um because this is a very busy time for our school administrators um they're involved in lots of learning and collaboration and developing plans for next year uh last week we had a day where we brought together every single one of our administrators together and we really centered uh thinking about what does leadership mean in our context of our society what does it mean to celebrate the successes of our students through this lens of representation through this lens of bringing the best of who we are and uh this idea of rightful presence um as we continue down the path of our strategic road map it is important to know and understand how their individual work is part of a larger Collective that was a big part of our Focus leading to Greater alignment sustainability and Student Success ultimately our shared vision is at the intersection of where high quality instruction the effective systems that we're working to build and teams and equity and rightful presence come together a lot of the work you're going to see our administrators participating will bring those big Ideas together the end of June will also Mark the beginning of the next chapter for our retirees this year among them are several District leaders including our associate super superintendent faith doist faith uh you have led honorably this community through some of the most challenging times that I can even imagine like Co um through Co um your significant strategy work help bolster and and bring success where sometimes it felt like there was no possibility and no many people will never forget that level of focus and sacrifice human you've also always been a constant cheerleader for our staff and students and community and your tenure of service to not just in this District but your long tenure of service education is one to be proud of and that we are honored to know and to to be able to stand with you congratulations to you [Applause] we also congratulate this evening our director of junior high education Shannon lutters our director of English Learners Renee Sartor and the Churchill principal Larry PCH I know staff have had many opportunities to celebrate these individuals and this week we have some more of them so board members please look out for an invite if you have some time please join us we will invite well um just a reminder this week from 2:30 to 4m we invite all staff to come by the district office where you'll have a chance to to just greet and celebrate um and give a little bit of the the love for all the sacrifices they've given to this community Thursday Thursday from 2:30 to 400 p.m.

from July 29th to August 2nd and you can visit the district website to sign up by June 7th okay June is hunger awareness month as a reminder our district partners with Northern Illinois food bank and the Kendall County Community Food Pantry to bring groceries to area families needing additional food all community members are invited to take what they need this Friday the pantry will be open at the old trer building at 61 Franklin beginning at 6: pm.

[Music] good evening everyone I'd like to call this meeting of the dman school committee to order for Monday June 3rd 2024 would you please stand for the Pledge of Allegiance Al to the flag of the United States of America and to the repic for it stands one nation God indivisible with liy and justice for all please be seated well good evening everyone and welcome uh to our meeting for June 3rd after a successful uh senior graduation from dmouth high school uh yesterday great job by all uh this time could we have a roll call please Miss gther Chris Oliver here best Coughlin here Mary Beck here John Nunes yep Kathleen Amaral here thank you very much just to reminded that this meeting is being videotaped by uh Dartmouth High School media and is being re rebroadcast on DCTV channels 9 on the following days Wednesday and Thursday at 500 p.m.

reminder to please silence all cell phones and other electronic devices um at this time uh I'd like to turn it over to Dr Sab Maguire for some recognition wonderful so first Mr noons as we promised early on in the school year we have our Sports captains joining us this evening I want to thank them for being here this evening since I think um most of them graduated from high school yesterday and they're taking the time out to join us here this evening um I'm inv inviting Mr t-bolt up to introduce our captains in place of Mr chrisa foi who had been called to jury duty in Boston uh so he wasn't able to get back here quite in time thankfully I just heard that he did not get selected as a juror and I'm sure he's happy about that too but I do want to say before uh before Dr TBO um speaks that I had the Good Fortune to sit in on one of the newly formed Captain's committees or Captain's advis advisories that Mr Chrisi put together and I'm so impressed with the leadership insights I heard from these students and we certainly have a very talented group of athletes here and school leaders so Dr t-bolt Dr s McGuire thank you um so in the spirit of the evening as Dr sa McGuire mentioned I'm pinch hitting uh for Mr chrisop Foley um you know and uh he definitely wants to to be here but as Dr Sabre McGuire said he had uh Federal jury duty up in Boston um and those of you know who know Mr chrisop hly know he would not pass up an opportunity to talk or present so I assure you this is certainly me pinch hitting um uh it's a pleasure for me to be able to do this though honestly because uh as a former High School principal teacher and Coach um student athletes and leaders hold a special place in my heart and so I was happy to kind of step in um um at the end of the day I know Mr chrisop Foley and many of the coaches here at darmouth high school would agree that being a captain is not about being the most athletically gifted individual though certainly all of our captains here tonight are certainly gifted in their respective uh Sports these student athletes who we uh seek to recognize tonight are respected by their peers for their work ethic for their commitment to Excellence and their willingness to take on additional responsibility to ensure that uh their teams were successful captains are expected to serve as the link between the coaching staff their teammates and the athletic director and they often encourage their teammates to work out during the off season to participate in summer leagues um they lend support both physically and emotionally to their teammates and they consistently set the standard for all other members of the team to to follow um this year our captains and Mr chrisop Foley um as Dr s McGuire alluded to established a captain's advis Council which met periodically throughout the uh school year during the pace period the council focused on different topics related to leadership and to the unique role of serving as Captain and different uh leaders were invited in to speak with the group I know Mr Shay and Dr Sabre Maguire were among those who were invited to meet with the the Captain's Council throughout the school year um in closing our captain should take a tremendous uh sense of pride in knowing that this year every single athletic team at Dartmouth High School uh qualified for postseason play at the state level um in talking with Mr chrisop Foley um he's not aware of any schools recently uh that has done that because it's very easy for just one team to have a a you know a season that's not quite doesn't quite hit the mark and and then you can't say that but for Dartmouth High School we should take tremendous pride in knowing every single one of our teams this year may uh the postseason and that would not be possible without the leadership of our student athletes and captains behind me um we still have five um teams that are competing um this spring uh in the tournament uh that includes baseball softball girls and boys lacrosse uh and Tennis as well and so we wish them the very best of luck um and at this point I'd like to introduce the captains who were able to join us tonight starting with uh Josh Carrero who uh is representing football Lindsay kleene uh who's representing winter and spring track Nathaniel Wentworth who's representing cross country winter and spring track Owen Carter representing soccer Nicholas Sylvia representing soccer um Megan Aruda for softball Emma green for soccer Haley Ms soccer and basketball Hunter Matson basketball Brooke Davis volley ball winter and spring track cat cheesebro basketball and soccer and uh Tyler maderas soccer winter and spring track that's it that's all I have I did tell them there may be questions you know but Podium so if anyone uh would like to uh say anything comment I'm not putting you on the spot but I kind of am uh you're welcome to or you if you're good that's fine too I would just like to offer just you know congratulations on several three great Seasons it sounds like the uh spring season is still not over um so we wish those teams the best of luck but uh each of you should be proud of uh the position that you hold as C that you held as captains and uh for your commitment to Dartmouth Sports so I personally thank you and if any of my colleagues have anything else to share um down there yeah no I I I love how also you know tremendous accomplishments uh for the teams that you're representing uh but I just love that you having you here and having Dr tibo talk about you know exemplifying even much more than athletic accomplishment um it certainly is an indicator of your potential as leaders and so I look forward to seeing how you all flourish in your lives whatever Avenue that you're going into um and so congratulations thank you yeah I'm the reason that you guys are here deal so you want to yell at me you're more than welcome to but in all service I think anybody that knows me you know if I get we as a committee get an opportunity to highlight our students that's what we're all about that's what I'm all about type of deal so uh I started this in November when all the fall teams made the uh all the fall teams made tournaments and such and you know as I said that included track because track cross country you know the track those are all per se individual you know an individual person you know has a fantastic time in the 50 Y dash or you know in the three miles that you're running in cross country and such so I'm very much aware of that type of deal but you know when you follow it and such you just just get into it type of deal and and I really appreciate it and just and I'm I apologize I'm just going to recognize Hunter for being the top high school sport basketball score type of deal and that and then miss cheeseboro for scoring a th points so you know as a junior correct yes so what about next year to go so but I mean seriously I thank you for being here uh I applaud you and congratulate you on uh three fantastic seasons and all the best uh as you move on to a great college career thank you thank you I won't say much but I just want to thank you all for coming tonight because I know uh most of you have graduated already so uh to come back so soon after is great and um and I just want to recognize um your hard work because to have all these teams go to playoffs is uh pretty unusual and outstanding so I thank you for your leadership and um those of you who are moving on um take those leadership skills with you to to the next place you go well I think they all said it but um know that the dart Dart Community is proud of you all and uh yes Superior athleticism um but team building um it takes two things to win tournaments to move forward and I hope that you all will participate in sports As you move forward I think it's a great Mind Body Connection there's this uh Synergy there that um allows you to do better in both excellent thank you thank you to my colleagues thank you all uh Dr TBO if you could take a picture before they before they sit down or actually leave oh they don't want to hang out with us this evening we do have a lengthy agenda so urge you to stick around you bring sleeping BS they did ask if they had to they were more than welcome yes thank you [Applause] all Fant always nice to see our students and we do this why right yeah that's right seriously agreed uh next up on the agenda chair will'll entertain a motion to approve the regular session minutes for May 13th 2024 so second motion by Mr Nunes second by Miss coflin on the motion any other discussion chair hearing none all in favor I I I opposed extensions exension motion passes 4 to zero with one exstension next up chair we'll entertain a motion to approve the executive session minutes of May 13th 2024 so move Mr chairman with the stipulation that they be held until the matter for which they were intended is complete second motion by Mr noon second by Miss Coughlin on the motion any further discussion chair hearing none all in favor I I I opposed extensions thank you motion passes 4 to zero with one exstension next up on our our consent agenda request for Mr chairman you forgot public comment oh I'm thank you for that I skipped right over public comment for some excited about the I know I thought we did it before uh for some reason before the recognition so my apologies to those of you that are in the audience uh at this time the uh school committee always allows uh 10 minutes for anyone wishing to speak on behalf of any of tonight's agenda items if you we have a a microphone set up and uh we ask you to keep your comments uh brief around three minutes anyone wishing to speak on any of tonight's agenda items I'll take that as uh I think we're all set but thank you very much for that I would have uh certainly been remiss if I missed that uh next up uh under the consent agenda request for DHS marching ban in colard to operate the food concession at the Dartmouth living Memorial Stadium for the 2024 football State uh season so moved second uh so we have a motion on the floor by Mr noons a second by Miss Amaral on the motion uh any further discussion you should have all received that in your packets she seeing none all in favor I I opposed motion passes unanimously thank you very much uh next up we we have let me get back there we have a presentation I'm going to turn it over to Dr sa Maguire so that um is a nice segue right into our next agenda item where we have Mr Ian Flint here as you know our director of music and he is going to give us an overview of the district's music program and I'm sure has some really valuable information to share with us this evening so thank you Mr Flint excellent thank you so um last year I presented on our program and I did kind of an overview on that and you know we've had great progress with that uh some equipment that we were able to purchase we have a lot more Equity across the program and our elementary program so thank you to the school committee and uh acquiring helping to acquire a grant for that um so right now when we look at our Elementry program we see three schools or actually four schools that have the same equipment across the board so if your student goes to Potter or D or Quinn they all get access to orph instruments and ukuleles and all the different kind of things that we want to present in the elementary program so that's been a huge success um today I really want to talk about our performance ensembles um in Dar Public Schools so came with like kind of some facts actually kind of surprising to myself you know you kind of realize there's uh a lot of people involved in this and a lot of things that happened in the school year and it's it's nice to kind of reflect on what we do but a lot of the things we did this year are just what we do year to year it's a looks a little different depending on the year um we do special events the year and I'll kind of talk about those um but but for the most part you know a school year for us involves a lot of different performance so uh we have 21 unique performing ensembles Dartmouth Public Schools so quite a uh quite a few things from whether it's Elementary courses to High School uh small ensembles groups that travel and perform uh in competitions across the country we have 1,168 students that participated in those performing ensembles across our district um and I'm talking about these are just people that got on a stage or went somewhere and performed where uh people were able to see them perform in an ensemble we had 82 unique events so that could be concerts competitions those are things like the parades that we do in the community um so a lot of different performance opportunities and our groups traveled over 10,000 miles this year so quite a bit of travel that goes into this um and it's spread across all kinds of different ensembles really depends on the year for the groups but uh I'll kind of when I talk about the individual groups for this year we'll see how that travel kind of pans out so I did this kind of chronologically we started school year with our Marching Band program this year our production was uh entitled stencils at an Alleyway based on the music of misorski and it was uh pictures at an exhibition right so we took some classical music and we turned it on upside down and did a modern take on it and we did the art of Banksy so instead of doing pictures you would see at an art gallery we did street art right with the modern take so we had 92 members we did 15 performances with the marching band program uh once again us bands group five national champions I think um this is the 12th one that we've won um we are also for the second time the boa the bands of America and New Jersey Regional Champions um and we attended bands of America grand national championships for the first time so at Grand Nationals we made semi-finals we were the smallest Ensemble to make semifinals that had a qualifying number so the way it works is it's done by school size and all kinds of different things but uh ultimately there's a certain number cut off that qualifies you to get in semi-finals and we actually got special recognition for that we're the first group under 100 to uh make semi-finals in quite a long time and the first one in 20 years from New England so um that group traveled over 3,000 miles last fall quite a bit of travel um it was a special group we had a great senior class we were really excited to do something with them that was unique and wasn't a one-year process you know anytime we're doing that kind of travel with an ensemble we built up for the after covid for three years to build an ensemble that was able to take on that kind of a task so quite a special group they did excellent all the performances and and really were notable um uh had a notable season and you know ready for next year it's going to be great the next thing we did was our winter concerts winter concerts occur in the month of December and January in January we have our fourth grade chuses that perform so this is new as of last year we started we used to do fifth grade concert in J uh December and then one at the end of the year this gave us more access to students experience what course is like at an earlier age so by going to fourth grade course we have that in January for them and then we do the fifth grade later in the year also in December we have our Middle School band chorus and Orchestra programs do their first concert of the year and our high school Ensemble does their Pops concert holiday pops which just gets all the high school ensembles in the gym together to do kind of like a festive holiday concert um the one special unique thing that we do is after that concert the Potter School travels over here and we do a concert for them during the school day you know really a great opportunity for younger students to see the high school students they're really excited you know it's just a great um performance and the high school kids are excited to anytime they could perform for the younger students it's a really fun time for them now we get into some stuff the spring gets really busy for us right we spend the first half that school year just kind of developing skills mainly in our classes but in February we saw our Orchestra did a special project this year with a composer and conductor uh named sunnii newold um she's from California and this was a multi-day clinic and there was a composition aspect because they played all of her music that she's composed original music compositions and then she conducted The Ensemble so got to work on her compositions but then interact with her as a composer it was our whole string program from 6th to 12th grade and they did two performances of that um at the end of the week so that was kind of their special thing for the year every group we try to do something with that's maybe unique and different and that's what the orchestra did uh back in February we move into March and we have our full High School uh music department does their March Pops concert kind of like our annual tradition you know it's kind of aun concert once again for the students and uh gets all of our high school together this year we honored Yeet Nunes who is a longtime dsma uh volunteer uh she's I don't even know how long with the program but very long time and done a lot of different things but most recently she's done uh like assisted with the treasur aspect she was the treasurer and then immediate past treasur and is really a wealth of knowledge when it comes to the financial aspect of dsma and how we kind of managed the whole operation of the program so she was our Honore for this year and now we get into March into April where there's a it feels like there's an event every day in April for us that's really like the big part of the year so our concert ensembles this is our third year participating in the Micah uh State uh concert Ensemble Festival we've kind of built this over three years we took the high school concert band the first year second year we took the high school orchestra and the concert band and this year we took the Middle School orchestra High School orchestra and high school concert band so it's our third year participating in that all three ensembles received a silver rating actually a high silver rating so really close to to Gold um but not quite uh it is the standard the Massachusetts instrumental Coral uh con uh not Coral condu the uh concert band and coral Association uh Festival it's kind of the gold standard every state Festival is kind of built off of what massett been doing for I don't know 60 70 years now um so really high standard you're you're adjudicated based upon what you're trying to achieve so a good example is the high school band we played a colleg level piece and it's hard so they grade the music one through five one through six we played a grade level five piece which is considered Collegiate level and we actually on that piece we received a gold we received top rating the other two pieces were also really difficult near Collegiate level and they were silver so our overall rating was silver um but excellent performance so all three groups kind of had that where they had one piece that was gold but you know maybe the other ones are just not quite there um great for like upholding that standard like what are we doing in our classroom and how does that fit into the curriculum so it goes beyond like the competitive aspect but really gets in there with the students and then they have um at the end of the the festival they have kind of a a half hour clinic with one of the judges so really really great experience and keep expanding that every year um one of the newer ensembles we have at dmouth this is their second year is our show choir um they're 18 students in the show choir uh they did five festivals this year their show was entitled The Odyssey so if you've seen indoor percussion or you've seen the color guard or the marching band it's kind of the coral version of that right it's a 15minute long production where they you know work on it for six months and they put this together and they compete around the region and in the mixed division for a small ensembles they were third place in New England and they received at the end of the season a silver rating so um excellent performance for them at the end and you know really took the next step as an ensemble in their second year and the the groups that everybody's probably really familiar with with here at darmouth Public Schools is a one of those is our Winter Guard program uh we have two winter guards uh the first one is our Varsity guard that had 15 members 10 in rjv um The Varsity show was entitled unwrapped and it was kind of like a candy shop thing and modern music and you know Willie Wonka a little bit of that and then the second one was a little genius So based upon uh uh it's like kind of like a classroom kind of thing for students right that was our JB color guard and so they had 17 performances between the two ensembles this year um the Middle School the JV guard is in the Middle School class for nesba and they were nesba Champions and the varsity guard was open class nesba Champions which is in in WGI in that there's a open and world class would be the top uh classification in WGI finals in Dayton Ohio uh they qualify for open class finals so the first time in quite a few years that they've done that uh you know at that competition there's 400 groups there and so they were in the top uh 15 in the open class so quite it's quite difficult to make finals and they did excellent we had a great Color Guard this year and uh you know had a great season our win a percussion their show was Gallery x uh 46 students participate in that we have a huge Ensemble with the dance team and all the percussionists um they did 15 performances they were New England and New Jersey Regional Champions it sounds like the same record every year with that Ensemble um also nesb Champions and uh they were fourth place in the world class uh for WGI this year here um so you know it's really close to that metal uh they were right behind but uh excellent you know the ensembles in front of them are from California uh two from California one from Indiana so um really considering the size of those schools are over 3500 students uh that we can even be in the conversation with those ensembles by far we're the smallest school that's in the world class most of those high schools are well over 3,000 students in those high schools um every year they do the night of percussion which involves our sixth to 12th grade percussionists uh districtwide and one unique thing they did this year is that we presented at the all state music convention uh so we did a hourlong clinic so basically we put the percussion Ensemble out there and kind of went through our process and uh you know it's for music educators so quite the audience there um professors from the universities all across the state things like that percussion professors um so we were able to present at the All State uh conference this is our third time doing this in 25 years um so it's always great to go up there and kind of show what we do to music education across the state and the final thing we have for the year is our spring concerts you know these are really the academic aspect of what we do in our school day you know it's a process a lot of what we do in the classroom you know we everybody sees the concerts but it's about that that growth throughout the school year right and so we have the objective is to get to a level where they're able to perform on a stage but that's a really slow process through the school year so we really look at these spring concerts as our like professional culminating event for the students um 10 concerts fifth to 12th grade uh we have three more this week so our elementary concerts are Tuesday Wednesday Thursday night this week um and I like to say it's our Showcase of learning right this is where we show off it's entertaining but really shows with the students who were able to learn that school year um also at the end of the year we have a Memorial Day parade for our high school great represent or middle school and high school bands so we had three bands in that performance for the Memorial Day parade and then yesterday was a graduation uh I thought the band played awesome yesterday so it's always great to end the school year with a great graduation so um quite a few events you know like I said 82 events in our school year it's it's a lot you know there's a lot going on and we go through it it's it's always about giving the students opportunities right so the more performance opportunities that we can give the better um students really respond to that right and uh for us it's you know it's why we do it as music educators right we're doing this because we want to see them just grow and be great at what they do and we kind of want to show off you know what they're able to to learn right um so it's it's it's Unique thing watching that process of the the especially with the Performing ensembles they enter into one of the um on the Middle School ensembles in sixth grade and see where they get to by the time they're seniors it's something special so um it's kind of an overview of the year for us you know obviously we have General music classes at the elementary middle and then we have for the high school we offer guitar this year for the high school we actually had a music technology course that we offered for the first time ever and then we offered AP music theory at the high school too so we had quite a few students participate in that I think it was I want to say it was 12 students or 15 students in the AP class so um yeah it was our first year doing that and so to have an AP offering at the high school is you know something new and something the students they were excited about it right to see like oh I'm really interested in music and I have an AP class I could take now so yeah so that's uh kind of the overview of what we did this year we got lots of plann for next year super excited we're already in the process I was saying we had marching van rehearsal after school the strings are on the St right now getting ready for their trip to Spain next spring uh so you know it never ends for us you know really you know we use the end of the school year right now to kind of prepare the students for next year and uh they're excited and we're excited too so thank you so much awesome just awesome to here uh we'll start down the enter of the table um wow do you have any time to eat and do the students have any time to do anything other than music yeah um it it's really impressive hearing you present it's really impressive seeing them perform um to me they should have won Gold every time every time I hear them play I'm I'm like I know we didn't sound like that in high school so um I recognize the hard work both that you put into it and the students put into it and the creativity of the programming um and choosing the pieces to the ility of the students is just phenomenal um and I think it just makes dmouth so much more valuable as a educational institution so thank you very very much here one actually one thing I forgot is we have 12 12 full-time Educators here in D Public Schools but we have about 25 adjunct people that come in and work with these students too after school so we quite a few people dedicated to the After School portion of our program you know put a lot of hours in for not not a lot of money you know but a lot of them a lot of alumni that come back they want to see it be great you know so that's that's super exciting when we have people that are like dedicated year after year I mean a lot of the people at night they've been here for 10 15 20 years you know and they have other day jobs but they want to be back here coaching working with the students that's great yeah the the depth and bread is so uh impressive and that it you know goes well beyond the the school day um the one question I had is for the middle school and high school stud students is it typical for them to be involved in more than one Ensemble or do they tend to specialize yeah so we in the middle school they're specialized because in the sixth seventh and eighth grade they have to choose one of the ensembles um because they have it every other day um so it's just the way it works in the schedule by the time they get to high school though we have quite a few students that mix between the groups um so we see it a lot in the orchestra to the band so there might be a student that's like I play bass in the orchestra but I'm going to do the Jazz Band program or we have a lot of students that do the marching band aspect maybe that play a string instrument um one of the students in the band is in the show choir right so not able to take the High School chorus class but able to participate in the coral program and be a member of the band program so we see a lot more in the high school great um and students are always interested in kind of doing a little bit of both it is difficult at middle school though um they really that's where they're once they learn one instrument though or you know whatever they're learning and they specialize in that it's easier to learn a second or a third sure great thank you Mr n yeah thank you Mr Fint uh I think everybody knows uh my involvement with the music and everything else but you know Ian and I have talked a lot of on this but you know as as I always say too when we go to these different especially in the in the fall and even with the uh the indoor percussion and you know last year to the indoor winds and that and you get you know we're unloading the truck and people are coming over you know what time you guys practicing and warming up I mean we're a fixture and everybody's watching us type type of deal so it's really really great uh I appreciate and I appreciate everything you know you've done it's been this way and it continues on so keep it up thank you yeah thank you great presentation um I'm curious about like numbers for the high school next year like are you anticipating more less I know there was a call for for um signing up you know during the Spring concerts and my trumpet player is not going to be I thought maybe she would be my chance at the band but she's not going to continue in here in high school sadly but um so I just went thinking to myself when they were calling for folks to sign up like how can a program like this need advertising it sort of sells itself so I'm wondering if you do have a lot do you ever have to turn students away or are the numbers next year what are you anticipating for next yeah we don't turn students away so you know the thing is it's a big commitment right obviously so a lot of times that that can scare some students off they see it and they go wow I don't know if I can do this um I'll say for the marching band we were 92 members last year uh currently we're looking at you know high 80s low 90s we have 95 signed up but you know the summer happens and uh so you never know but uh it looks about the same uh for the high school class enrollment looks about the same for next year so every indicator I see there um the challenge is that the schools are smaller right so there 1,200 students at Dartmouth it was it was less recruitment we didn't have to work as hard now we're reaching out more right because to get a 100 piece marching band you know when I started here in 2006 was pretty easy like you want to be the band they're like yeah sure you know but um there's just not as many students right so there's a lot more things going on too you know we acknowledge that as music educators there's a lot of opportunities outside of the school too so um you know we need to provide a program that's appealing at the same time a program where um it's available to everybody you know like like like they want to be part of it and but you know it's been great we have a we have a lot of interest at the middle school level obviously Middle School ensembles are very large right now um so it's just getting them here to the high school making that connection uh that's that's always the secret yeah I and I also my not necessarily well the I love the um it sounds as if Potter has a field trip every year is there any like trying to reel in the other schools to do the same and yeah like I mean we're always open to those kind of things it's you know they fit into the auditorium I'm not sure Quinn school would fit in one shot in the auditorium but that was just one thing they were like hey can we do this it happened years ago so um we we did spend uh send ensembles to schools this year so like the strings went to all the elementary schools and a little tour like courses done things like that um so sometimes we send ensembles out to the schools um and that's just you know it's a little bit of a recruitment or a little bit you know we like the students to see what the program is so there's a little bit of recruitment in that but at the same time a little bit of that's just we want the the elementary students to see music right they want to see their older uh siblings or cousins or things like that y excellent thank you that's all I have thank you everyone thank you Mr Amaral so I'll just uh close by saying you know I I think that the uh the community at large is aware that Dartmouth public schools has a great music program but it it it's certainly worthwhile with presentations to like to this or like this that uh really puts facts behind it and allows uh you to present um and share with the uh the few of us that are here tonight as well as everyone that's going to watch us on YouTube and uh maybe Dartmouth weekly picking it up but it's just so important to actually put some put some facts and data behind exactly what you do it's very impressing very impressive uh you know 82 events uh over 10,000 miles of travel I it's just it's hard to Fathom so um you know to I can't say much more than what everyone else has said but um you know I appreciate the presentation I appreciate all the work uh that you put into it because I I have no doubt that uh there's not a lot of downtime during the year for you um and for your staffs and for those parents that are also participating in the music mus Association so uh you know keep up the good work and uh we look forward to hearing what next year will bring exting thank you thank you very much thank you everybody thank you very much that was great uh next up overview of District technology uh Dr Sab McGuire quite a segue from the music program overview to District technology update but I know that Mr gashaw has quite a bit to share with us so turn it right over yes um Mr Fint mentioned about the digital te uh music uh lab that we put in this year we're moving we're expanding it putting it into another room but it was very popular and digitizing music and the kids take to it very well so that is one of the projects of summer when we change the rooms and expand hi my name is Jonathan gisher I'm the director of technology for the school District here and uh I just wanted to talk about tech the state of technology and uh the future plans that we have for the summer uh technology can be dry and uh boring I could speak hours about it to you but I'm a Humane person I won't do that uh but I will uh try to liveen it up AIT let me come out there okay Che y Mr par thank you thank you so educational technology is two pieces uh uh operational technology and instructional technology when we talk about operational technology I just want to give you an idea of the magnitude of what the hardware that we deal with uh we deal with Chromebooks laptops servers desktops printers Networks security cameras telephones and intercoms we have many of those things we keep them updated and clean we move them around the district to maximize the use of them for resource purposes we integrate new computers every year into the to the fleet also refurbish them we have hundreds of cameras uh hundreds of access points around here too um and thousands of laptops Chromebooks and such uh we also have 101 switches that run the network around the district and about 44 servers that house the information uh from Financial systems to files and such uh we also have thousands of users uh for software and email that we maintain we also maintain software both uh technical software administrative software and then instructional software we do evaluations of those softwares we also check them for data privacy to make sure our data is safe um we develop curriculum for classes for instruction and training of that software and we do evaluation of the use and performance of that software the instructional side is probably the the real magic that happens with technology uh we align with standards curriculum uh for students teachers we talk about computer safety and the care as well as cyber security internet safety um and the Mastery of software uh that we purchased and we or we we uh subscribed to to maximize the use of that some of the projects will be working on this summer uh completion of a phone system upgrade uh the importance of that is to make sure all phones are connected to IP addresses which will allow for reverse 911 and other services so that uh people can be found if there's an emergency uh or where the emergency might be as I mentioned the creation and Recreation of labs around the district uh mostly at the high school I should say also an audit and inventory of what we have and the condition of everything we have uh Chromebooks we do updating and cleaning of them getting them ready for next year and there's a new Financial server that we're trying to we had had a little glitch it's a little slow it's a new server but we're working at trying to perfect that uh Mr Mr Kylie has cut me off until I fix that but uh we'll get there Mr Kylie uh somewhere between the communication of the two uh databases on the server our future plans for next year uh there's a huge shift in the state and around the country especially in education for the importance of cyber security um Mr Oliver is also aware of this for his district uh data privacy always um and also as we've talked to Dr s McGuire in regards to communication we think that's something we can focus on for the in the year to come uh whether it be the new website or also the use of um parent Square to communicate with our families uh trying to do a single source of communication a common source of communication so we have a consistent form of communication and also the always the Remake the redoing and the the publishing of policy are plans uh Ai and others that are coming let me introduce you to the tech department first we have Tracy bis who's the secretary in the department she does that and so much more uh Pam King is a technician that's a a poor example of calling her a technician she's able to repair thousands of Chromebooks and so much more Tom farz does our data Chris Branco does our servers but as I mentioned they do so much much more we're currently in the market for a network administrator it's difficult to hold that position uh it's very marketable out there so we're working at that we have a currently ad out there and we'll be looking at applicants hopefully very soon for the summer and as I mentioned the instructional technology people uh sander chica who's at Potter instructional Tech and uh Temple Mitchell is at the middle school and you've seen some of these people introduce these people during their Spotlight on technology and Kate powers does quinnn and Liz vosi does Dello and kushman uh we're hiring we just hired a person for the high school we were absent for having a person there so Jessica briningham will be returning to that POS to the high school she used to work here as an English teacher uh she'll be returning to that position so we're excited about that they are the Marvels that keep this place running with technology there a lot of Hardware you saw there a lot of instructional you know as it says it takes a village yes you you've heard that before it does for us too um we've become so dependent on technology sometimes from our perspective The Village looks like this but that's a that's a whole other story I'm just kidding we have very passionate people and we do uh a lot of people do uh are very passionate about the technology they use and that's as I promised a very quick synopsis we push technology to the limit and uh when I saw Mr Flint talk about some of the programs that we're doing this is kind of the nuts and bolts presentation I would like to be invited back in the fall you've seen some of the spotlight on on schools but I'd like to bring the instructional technology people back because the Marvels that they do in the classroom are really really amazing the stem and steam maker space green screens AI we're using Blended flipped data driven decisions um but it's amazing what they do with the technology so so there's that is my presentation I promise short and sweet thank you go back all right thank you Mr gashaw thank you for the comical comic relas I I certainly appreciate you bringing a a little bit of light-heartedness to the presentation for sure but I I do think that you are being a little modest as well uh with what you do and what your department does here um I'll I'll St down there and then I'll I'll I'll close it off uh I don't have any technical questions because you are not speaking my language I do not know anything about technology uh but I uh will just I just appreciate all of your work um uh in your responsiveness and and your humor and cander um throughout all I don't even know what you do like I you know like I it's just a lot right we just we just turn it on access it and it and it works um I have been a family in the past few years whose child has broken their Chromebook and uh you know very quick responsive the the processes that you have in place and the proed you know are you know very clear and again you're very responsive I uh one of my uh student one of my uh children um does uh communicate utilize augmentative communication and um or not so much anymore we've Ted talked about that again responsive to the need and uh very helpful um at with with with any ask that I've ever had so um I just appreciate that I will turn it over to the next person who may have more um specific uh tech tech questions but that's beckworth because you know you guys you guys know my technical expertise type of deal but no seriously uh thank you for that wonderful information uh I'm not quite sure when you know you somebody made a comment about Mr Flint when you know when the students when do they eat and sleep that that that type of deal when is when do all of you know with everything you've got going on here you know same thing type of deal I eat plenty so I'm fine but that's different when you I didn't realize we had that many Chromebooks and computers in this this the district you know I mean I know we had to buy quite a few with with Co and and that type of deal but when you seriously when you talk about cleaning a computer what what are you doing uh both physically and internally uh because uh Little Fingers can be very messy and uh we've had some with bananas stuck in them or M&M's but it's okay so we can get that done but internally that's just the tip of the iceberg yeah but but also uh internally we'll do updates because they'll be updated or we'll do what they call a power wash inside and and it it takes a machine it brings it back to factory settings so it performs much better than uh a year of use you know so a lot of times it does that so we'll do that over the summer to all the computers uh the ones we collect uh we don't collect the high school students they stay active the middle school students we do uh the elementary schools as well so we we do the whole Fleet there so okay I I was just curious about that so thank you sir it's always tweaking uh like a lot of the closets that run the networks and um we do heat maps for Wi-Fi so what you do is you move through a building and you find if there's any dead spots so you add additional Wi-Fi there so we've done a heat map of the building the buildings I should say yeah so we'll add additional things in the summer we love the summer we love being here in the summer there's no one here I know there's programs here but we get so much done because it's hard during the year it's like when you're working on it it's like changing a flat tire of a car moving 60 m miles an hour it's hard to do um because it's every they need it today yeah you know thank you sir all I would say is it's astounding to me of what you accomplish with with the size team that you have and you know from removing the M&M's from a Chromebook to you know dealing with data points and and servers and all of that it's it's it's just astounding so thank you In fairness they were playing M&M's not peanuts so uh they were a little easier to remove than if they were a peanut they've done more damage um I'd like to thank you for keeping our students safe on the internet um yes which is a big deal challenge yes it is a challenge um I'd like to thank you and your team for keeping everything running and keeping us up to date um because to be a school system in the modern day you need that we would be behind without you so thank you very much I think uh in regards to keeping them safe I think the instructional technology people do a great job showing the kids the dangers because I think we're all very casual in how we uh were on the internet and there's no anonymity you're being tracked all the time they wanted to see where you're buying things and so on and uh so that the children are aware of their digital footprint in the world so uh it won't haunt them and that they won't be exposed so um I know up in Potter I recently saw a program that uh Sandra chicka did with the art teacher building the characters and and they're in the hallway the characters that you find on the internet the the sneaky ones the the the people that are after you so they they built the characters it's great part of the Common Sense Media program that they use so it's exciting that's great it's very important thank you thank you Mr I can't fool you Mr Oliver no you can I can fool most but not you I do have a couple of comments and uh I'm going to share uh some things that probably uh you didn't share and the fact that there are constant growing threats every single day in what Jonathan does with this very very small team when you look at K12 Ed technology education and the support staff versus private sector or the health care sector it's really a skeleton grow um with with the technicians and the and Mr Branco who oversees the servers um we're really running and this isn't unique to Dartmouth this is kind of right across the board across uh at least Massachusetts um but it's certainly concerning when we I just had this conversation with Jonathan not that long ago that there's cyber liability plans out there there's the recommendation is somewhere between three and5 million that a school district should be carrying for cyber liability insurance what these cyber liability insurance companies are doing is they're saying well you need to prove to us that you have X Y and Z done on your network um and it it's a constant uphill battle and the job that Jonathan has done since uh since he came on board well over 10 years ago well over a decade ago there's nothing short of you know phenomenal I know you like to joke around Jonathan but you do you you you've done a great job so I think that needs to be said uh that you know know and I've said it before at school commit I I I add levity to it because it keeps us sane but I take my job very seriously I know you I just on the outside I like to to joke around just to keep it light because it's important that people do that no certainly agreed but I guess what I'm getting back at is the the funding sources right we talk about funding sources um and shrinking budgets and you hear every once in a while of districts cutting technicians or cutting tech people those are not the places that we should be cutting in school districts uh technology is something that is used every single day students really can't learn without it teachers can't instruct without it uh can't take attendance can't make telephone calls can't you know pas cameras copies everything is done on the network so I would just hope that um we could have a discussion further down the road that uh increases uh somehow uh your Staffing levels um you know I know money's tight but I think that technology should be a a a priority that's what I ran for school committee on almost 12 years ago was my uh my platform and maybe it's time for me to bring it back because I I I don't know how you do it Jonathan I really don't no it it uh the team is really amazing um but it does you know I do worry about the Cyber threats as you're talking about constantly and we've had good Network people work in our ranks here Julian uh Jesse Martin spent many years here did a lot of work behind the scenes uh protecting and blocking and you know putting up where they could but um yeah no it's it it does it does wear on you I'm 25 years old so look at me this this is what it's doing to me so well thank you for all you do and take take that thank you back to your team oh thank you very much thank you thank you Mr gashaw I got to get back to work over there see how they are without me The Show Must Go On sure any moonlights as the floor director for school committee meetings I enjoyed that uh next up on the agenda under new business CPAC parent survey update okay so we're going to invite U Miss denisio up and Miss August am I saying that right m i mean just perfect right that's like my name right June just like the month um so um before they get started and sharing the uh the annual apparently the the results of the annual survey I do want to say that recently I was able to attend a sort of recognition night that the CPAC um that they hosted and I have to say how impressed I was and it was really um it was inspirational to see that that group of folks uh recognizes the Educators that are out in the field every day doing the real work uh that goes into supporting some of our most vulnerable Learners and Mrs Emeral um I know that you are a catalyst for making sure that that happens as well and so I just want to make sure that everybody realizes that uh that we are taking the time to honor our Educators and just want to make sure that that's recognized and thank Mrs denisio who actually received a a recognition oh I'm sorry that's okay all right I'm done talking thank you thank you for thank you for always calling me out I really truly appreciate you well I'm just a little bitter because no one's ever offered me a handheld mic before so need to write a letter about that I think um so up here with me tonight are Deb augus who is the treasurer for cek um Steph mellow who is the uh staff liaison and Kim um redlon who is the assistant director um so in special education we get a lot of report cards um as we are in the compliance business there are a lot of people who like to tell us what we're doing right and wrong and what we can do better but I think that this is probably the most important p report card that we receive because it's from the parents so just a little um explanation CPAC is um a mandated group um and the point of the CPAC which stands for special ed parent advisory council is to work collaborative collaboratively between um families and School administration um and District administration to make sure we're meeting the needs of students uh build Bridges and uh make connections in the community so uh the yearly survey was sent out to families um and caregivers Who reive special education um to Garner feedback and inform future planning 73 responses were received all of the responses that we received were from parents of students on IEPs um I kind of joke that we might have burnt out our families on surveys this year because we did send a lot of them so this is about an 11% response rate which isn't terrible but um it isn't great and just for clarification all the responses that we receive are Anonymous I'm just going to keep doing this oh sorry um so this slide is just showing the representation of the parent groups that were surveyed all parents from all of our district schools were surveyed but also parents of homeschool students private school students who receive special um Services through an IEP as well as our Auto District student uh parent as well okay when concerns arise um who do you reach out to so classroom teacher um 40 responses special education teacher uh 25 responses maybe 26 related service provider um eight responses building Administration seven responses school counselor say about 12 responses that's a good number District administration um I'd say about three responses and out of District resources about five to six responses from the 23 so most most families reach out to their classroom teacher or special education teacher so for special education El eligibility and referral process was smooth and efficient if applicable most families said that they would agree with that we did have about 14 out of the 73 responders disagree with that um but the majority did agree fully all right evaluation reports were explained clearly and were easy to understand if applicable um again most of the families agreed 50 about 53% um so a little bit more than half agreed on that and we only had maybe six responses that disagreed that the next question said the components of the IEP 504 were explained in detail the ma majority of the responders um agreed with that there were however some that disagreed the next question parent Guardian concerns were addressed during your child's team meeting and I say this was the most response here uh at 53 uh% uh agreed where a few disagreed overall we're rocking this process uh the next question said parent Guardian concerns prior to and after a meeting were addressed in a timely fashion again the majority of the responders did agree that the district is addressing their concerns and next one uh do you believe your child's placement and Service delivery is appropriate um this one's kind of spread out a little a little bit more so about 42% agreed 19 being pretty close to agreeing and I would say about 11 disagreed so the last question was has your child experienced bullying related to their disability the majority of the responders said no out of the ones that said yes um there had been did they feel as though there had been a resolution upon addressing the bullying um the majority said not applicable so I'm not 100% sure what that means um but those who said that their child was bullied out of that percentage 88.2% said yes they felt that the um bullying had been addressed you guys um and so our final slide is um showcasing what Dr Sabre Maguire was talking about earlier with that recognition night so as part of the survey parents were also asked um to nominate not only staff members but peers who went above and beyond for their child um this year so you can see 24 staff members were recognized as well as five uh student peers as well that's it that's it that's it so I agree with uh Miss Miss Melo we are rocking this process but we will not let good be the enemy of great and we will continue to um make improvements with our communication with parents um and the process as a whole thank you thank you thank you thank you very much not so fast uh any questions for the presentation is that down here go ahead sure um so really important survey boy do I wish more than 11% would respond um so how do you send out the survey and do you do a second push is there any way that we can increase those numbers yeah we sent it out to the parent backpack it was on the website um we did the parent Square notification and we actually extended the the uh the deadline this year I do think it's a t a difficult time it's open for a long time which is good but no one does anything until the last minute in life any anyway but um I do think that because we had superintendent survey there was just a lot we were asking parents this year and this is probably just one more thing so but I agree with you I would love to increase that number so if we can do it more personally we went back to handing parents paper um registration for esy this year because we were feeling like we needed that so I don't know if you know even handing them a paper with a QR code on it might be a better way to get more involvement yeah um um go I had two more things one is the bullying you know I wish there was no bullying anywhere in school out of school um but it seems like it is handled well uh an interesting thing to see would be um what this survey shows versus the rest of the student population is it different is it really more I mean I know there are vulnerable population but that would be an interesting thing to hear and lastly yes recognition thank you you all um I love that the peers were also recognized um because they're really an important part in the education of our special needs kids that was the best part and it was from elementary to high school that peers were recognized so it was very cool yeah very cool thank you for the work that you do um when is the survey administered what what point in the year S I think it was February or February February ail all right yeah so it's a it's well into the year which is good right U but it's also probably you know parents have already done several surveys at that point so yeah yeah yeah but I like the QR code idea someone should write that down so I don't forget for next year yeah yes from there yes good idea Mr news yeah thank you Mr wonderful presentation thank you very much uh on the ones that were not satisfied and again I realize they're Anonymous type of deal but is there is there a reason given or is there a way to look at it and say boy good point this is what we need to fix or this was the problem and how we can take care of it type of you know what I'm trying to yeah there were there is room and in every question for comments so we receive some comments so that even though it's Anonymous we can look at those comments and and um yeah gain information from that moving forward okay thank you thank you Mr chairman you're welcome all yours I want to thank all of you I want to thank my two spe particular partners in crime uh Miss melow uh who who was also nominated uh by a parent um this year and Deb August is always there for uh she we're always you know game for um pre-co we were a little more exciting and we did a lot more things um and uh but still we're here and I just appreciate this the collaborative energy uh I I also uh I want to thank the the administration just always being so supportive of our ideas and our um plans for events and those sorts of things again we haven't been as active um as we have in past years but um what else can I say the yeah it's it's 11% um we have had years where it's ebed and flowed but again it probably was just having the oh I already did that survey um and it's also just getting parents back postco and recognizing the uh the benefit of getting involved in the CPAC uh is tremendous because it allows parents to um and I'm looking at Miss ham who's here represent well she's here uh who who knows this to be true and I've sat at tables where she is in her her tenure uh in her professional career has been a partner as uh Lori um and Kim and uh it's such a incredible opportunity to not only understand your rights but to have an active voice at the table um and when we started I think I've been a chair for many years and um I I've been part of the CPAC which wasn't really active back since 2007 when my son turned three and started receiving services and I don't think I was an active chair until 2012 2013 but um it you know it's scary where you think you're you're um you know you want to partner with the school district parents also who might have answered that they're experience has been less than um excellent in their opinion and their perspective uh they might not want to partner in that way but I just appreciate the culture that we created to say that when you partner when when you build that relationship when you build that trust you can share the hard times um and you can celebrate the good times and um it's always about learning and partner you know I I I have not had had a situation where I have felt because of my participation in the CPAC that I couldn't share the hard times or question those specific things that have you know always been able to meet at the table to to work through things and joining the CPAC and being part of a culture that really is collaborative and and really um promotes that partnership uh will help you get there and so it's just I just hope that young parents um as my guy now is 21 going to be 21 soon to be leaving special ed in in a year and a half or so um I would love to see people uh step in and uh you know continue the uh the reign of such a great you know other districts look up to us and have who have attended our our meetings and uh value what we what we offer um and they trust us and there's a wealth of knowledge here and um anyway that's it but yeah that but that recognition night was excellent because you know to hear you all staff just just from all different um positions held within the district uh um being honored and giving specific reasons why and everyone this year filled out why last year we didn't really have everyone fill out exactly why they were nominating the person um but it was just beautiful to hear how the impact that um you know an ESP had on or you know a par professional had on a child's day or Administration uh building leadership teachers um support staff were all nominated and the students having gone above and beyond to uh you know as Leaders to um bridge that Gap and befriend other students who um who are you know are are are vulnerable and struggling and and may not be as easily able to uh develop friendships um to to sort of come across that aisle and and facilitate that and to be honored by that from the families that really speaks volume so now I'm really done thank you thank you Miss Amaral um thank you for as always for the work that goes into putting the survey together and for sharing the results with us it does uh certainly uh tell us a lot about even though it's a small percentage that responded it certainly does tell us a lot about what's going on um with our special education services uh in the tap Public Schools so uh thank you all for your uh for your presentation and before you go I I am going to put you on the spot Mrs dnco um because I don't see any I don't see any other time um I'm going to she'll be back okay um I would just ask you very briefly uh as your first year is coming to an end uh how how has the year gone you know that Elton John song I'm still standing um no it's been a whirlwind I can't believe it's been a year um it really did go by so fast and I've learned so much um and that's thanks to an office staff who's been there for a long time who could teach me that's thanks to ladies like this who call me and send me videos of happy things um and that's thanks to a superintendent who reminds me every day to slow down um and that uh it'll all get done so it's been an amazing year it's been a crazy year um and I'm ready to say year two because I feel like you know that means something so I'm still standing thank you very much thank Youk thank you thank you good job hold on get it all right next up under new business revisions to the student handbook Dr Sab McGuire great so I I will do my best Mr denisio not to put out a survey that conflicts with your survey I promise you that um so revisions to the student handbook so you know it it's it's been a little bit of a a challenging Time For Us in looking at the student handbook and Mr Oliver you certainly um have brought this up very recently around looking at uh reestablishing our subcommittees and one of them being the policy committee and we've had lots of conversation internally about uh making that process really clear moving forward I know we'll talk about that at some point this evening I do want to say uh Katie Pavo who's here um has really taken the lead on taking a look at the student handbook this year I want to thank Mr Nunes who did bring to our attention that we had a couple of uh edits that we needed to make and that is that we needed to update uh one of the names of one of our leaders and that we we also need to address uh the fact that we are in the process of District strategic planning and we're developing mission and vision and so the mission and vision that are stated in the current handbook will will very likely and not just likely will uh be modified to some degree this this coming year and so we going we are going to make note of that but I want to invite Mrs poo up to the microphone because I see her standing there and you know ready to talk about some of the work that she's done no you did a great job um I you know I think that this being on the agenda after Jonathan and that is to talk about the riveting student handbook which fantastic student handbook is important when it's important as we all I wasn't sure if you had any questions or um Dr McGuire really said all that there is to to be said but it is an iterative process it is a living document it is something that needs to be Revisited um and we appreciate the com in to looking at some of the policies and looking at some of the things that need to be updated so um I did was just here really from moral support or to answer any other questions that you might have questions comments from the committee it was a tone my husband said do do people read this and I said well I don't know if the students read it but I think some of the parents do yeah I I definitely think parents read it I'm not sure if the students read it um it's all very important things I noticed like three little typos typos but three in that that's great send them along because it's one of also one of those documents that when you have revised it several times it becomes a little bit like white noise to you and you miss things like that so I appreciate any of any of that feedback um like I said we really just tried to make some technical updates knowing that a a bigger revision along with a strategic plan needs to happen no great great work so I will just ask that obviously a lot of the um student and family handbook is tied around and that's why it comes in front of school committee around policies um and I would just ask that have we any policies that may have referred to or are embedded within the handbook uh have we looked at those or are they uh the language up to date the mgl um those things so so there are some live links because it does live on our website and it will take you to certain Live Links um it'll take you right to our website to the school committee page that has the policies in them um so some of those live links are are the live links that are in there are still updated to be to the correct policies some of our policies certainly do need to be revised and updated um and that's you know as we alluded to we're appreciative of that that subcommittee commitment to making sure that that happens um and I think you know like we said it's it's unfortunate that it needs to be an annual document because there's a lot that goes into doing that and your work throughout the year will be some of that so we will keep it as up to date as we can obviously noting that if we need to um make updates for the following year we will but also we can acknowledge that sort of on those live links and in the website if it's if there's an updated policy perfect so is do we need a vote on this tonight or is this the first time um in front us seeing this we need a vote I think you do we need a vote want to take a vote on it we if if this is safe for the grammatical change you know that type of deal then you fine with that we basic we basically need to we've always voted on the student handbook oh I agree we it needs to be voted on but it should it be brought back if you want to bring wait and bring it back I'm good with that too I don't mind either the the reason that um would be helpful if it if you did bring it to a vote is because we do have we are on boarding new students right now and part of that process does involve the families uh as they're registering signing off off on the student handbook it works for me so we can just make the mo whoever makes the motion with just with the uh just add the edit language in there yep I'll make a motion that we approve the uh student handbook for uh students and families uh as presented for uh school year 2425 uh pending you know with the necessary changes grammatical changes that need to be made second second who wants it I have a motion by Mr noon the second by Miss Beckwith on the motion any further discussion all in favor I I opposed motion carries unanimously thank you uh Dr Sab Maguire thank you uh Kate for uh putting that together uh next up Mr Kylie FY 24 end of year authorizations thank you Mr Oliver so um at the end of each year I ask the school committee to vote to authorize me to transfer F funds from one area of the budget to another um in order to close out the fiscal year so each year we um spend down any remaining funds that are estimated from things like you know utility bills and things that are you know slightly different than what they um you know what they were projected at and we utilize those funds um our priorities are first uh to prepay special education tuition for the following year so we're allowed to do that by by under Massachusetts General law that gives us a um sort of a little bit of wiggle room in the upcoming fiscal year and we do that each year approximately the same amount so it really doesn't have any impact in the overall amount of expenditures we have in any given year because as long as we continue to do the same amount each year then the overall expenditures are approximately the same um but it does give us the um the the option to um not prepay in in a year and if we were to do that um it would place a burden the following fiscal year because the budgeting does anticipate that we will make that prepayment um but it's it's wiggle room in the moment that sometimes you need when you have a couple hundred, expense um we've been fortunate to continue the process of making approximately the same amount of prepayment um year after year so we haven't had to go into that um that sort of temporary Reserve um any other funding besides prepayment will be focused on instructional materials and technology so we're in that process now you know got a little less than well about a month left uh to finish up and we normally um give back you know $10 or so at the end so we get down just about to the to the to the penny as much as we can so depending on what's in transportation yeah yeah yeah I I hope to not uh you you know we certainly have plenty of needs so um and as we know uh you know in the upcoming fiscal year fiscal year 25 we're going to be utilizing a lot of one-time Reserve monies so anything we can do at the end of this year to help in that regard we will be a good positive uh development so that's what I'm asking is for that Authority and you have the school committee policy in front of you which um talks about that thank you Mr Kylie questions comments I'm just curious um from year to year when we have extra cash does it always come from the same departments or does it move around it no um I I mean typically there's certain areas of the budget that are more volatile than others obviously some are pretty easy to predict um some sometimes not so no easy so easy um you know things like substitutes for example um can be somewhat of a challenge um like where you have maternity leaves that you know you can't predict obviously in advance so um things like that or long-term absences can play a big role um most of our budget is Staffing so that tends to be the area where you'll find you'll find things from one year to the other that change a little bit sometimes uh utilities can be we've been fortunate to have few warm Winters here in a row but that hasn't always been the case um so that that has uh some fluctuation as well and I mean the most volatile area of the budget is um special needs so um just you know we have um students that that have a variety of needs and um sometimes those needs for our existing students can change and also um we can either um have students that move out of the district or into the district and so you know can be pretty significant the um you know the cost impact of those those tend to be the most volatile areas thank you anything else Mr chairman make a motion that we authorize year in budget TR the assistant superintendent of business and finance the uh authorization to make the necessary budget transfers for school year uh 2324 in accordance with policy [Music] dbj second have a motion on the floor by Mr NES a second by Miss Coughlin on the motion any further discussion just the we can get as usual we get our usual yearend report that what got transferred type of deal that'd be wonderful oh I got one other quick yeah go ahead I just and I apologize I'm blindsiding you are we getting any um solar credits electric credits you know how sometimes we get those from the town well we pay for um energy so the town has contracts for the solar Farms that are existing in town and um so a portion of the of the energy that the town utilizes large portion um is is contracted through those agreements with those solar Farms um we actually pay uh for those at an agreed upon rate um as does the other departments in town that utilize um those contracts so um we it that can that can be a little volatile as well um sometimes um we don't we don't know exactly what those are going to be until after uh we are already closing out uh the fiscal year so that can be a little a little tricky um to estimate but we we do our best we have some history to to fall back on hopefully uh hopefully history um is a good predictor and we try but thank you sir anything else cheing none all in favor I I opposed motion carries unanimously thank you all thank you Mr Kylie uh next up superintendent update Dr sa McGuire great thank you thank you Mr Oliver so um every month or twice a month when we come to school committee I say oh this year is going by so fast but this year has gone by really fast it's been quite a whirlwind and I have to say the last weekend alone was so action-packed um so you know I'll talk about that a little bit later on but it has it has truly been a whirlwind of a year and lots of good stuff um but under teaching and learning I'd like to first uh bring a couple of things to your attention one I'm going to invite Dr tbolt up again um he's going to share with us a few of our data points from our recent access scores as you know access testing is required for our students who are identified as English language Learners and that data or that those assessment results are meant to inform us as to how our students are progressing toward their acquisition of the English language uh we do want to point out that at some point um I think last year uh prior to me getting here desie was in the district doing an audit and one of the things that that they cited or um you know required the district to do was to add additional ESL support to the Dartmouth district and that did happen and now what I hope you see as as Dr t-bolt shares some of the access scores with you is that you're able to see that there really truly is a direct correlation between our staffing and our student outcomes and I think it was uh quite impressive and really um obvious in this data so Dr tal thank you thanks Dr s Maguire um so just as um Dr Sabre McGuire alluded to last year um during budget season you know we did not add uh many new positions last year but one of the positions that the committee did support which we appreciate was a additional ESL teacher so that we had four ESL teachers and the impact of the additional teacher allows um you know I think the the impact kind of shows up in this data loud and clear because it allows the teachers to focus rather than being split between multiple buildings as every one of our ESL teachers were prior to this new teacher being added we now have teachers who can uh who are dedicated and can be at one school obviously with the exception being our secondary level um Mrs Dart is split between the Middle School and the high school but uh at the elementary level um Potter for example uh has their own ESL teacher as does um Quinn and then Dello and and kushman do still share but the the numbers are are much lower and the schools obviously are in very close proximity um but the the access test uh really centers around the weda can do descriptors around listening speaking reading and writing and it's meant to assess English proficiency and what the state does is they set uh targets for each of our English language learner students uh and the targets are designed so that within six years of entering a Massachusetts Public School the student has acquired English proficiency and so in the data you can see that um you know we were able to where it says number of uh L students exited that means that those students have met proficiency not just that they've met their targets but that they are considered now to have enough uh skills in English in Reading uh in listening in speaking in writing to be proficient in Access the the curriculum the same as you know native of uh English speakers so that's exciting what this data doesn't show you though in addition to those 21 who we can now exit from ESL Services we have 21 I'm sorry 33 additional students who met their target so they're on track to achieve proficiency within that six-year period and then we do have 12 students of the 66 who um you know are are not meeting their targets yet um but they'll have a l success plan and will be monitored and supported so that we can hopefully get them on track as well but um this data to me shows that when we invest um and support our students that you know they're able to achieve great things just to you know you can see this obviously Compares us to ourselves but also at the state level um just three years um since 2020 um was the high water mark at 18.7 % were proficient for students who took the access uh and then it it dips to 15.3 and then 14.1 across the state so you can see we're doing you know at 31 just about 32% that that's pretty significantly above you know the state percentage of of students meeting proficiency the other thing I just want to take a quick second to highlight is the context in which this data comes in you'll remember we had 30 additional newcomer students who um entered dark uh in October November um and I'm very proud of how the community welcomed them and supported them and then they were you know unfortunately relocated um in December that has some impact as well right and so our teachers were incredibly focused on supporting them um and I'm glad to see that it really did not impact in a negative way our ability to support all of our multilingual Learners so very proud of the efforts of our ESL teachers but also as we've talked about in the district this year um English language acquisition is really the responsibility of all teachers um and it really takes all teachers to to have data like this so happy to share this and answer any questions that they might just apologize that you didn't have these slides in your packet um so I wanted we we added them uh because we thought it was important to have a visual but we will share this slide with you uh thank you Dr tbolt for bringing up the newcomers I just jotted myself a note because I think again in this one short year uh we have had uh you know a number of challenges and we really couldn't be any prouder of the community at large but certainly the school Community for the welcome and the support that they were uh that they offered our newcomer students um it's just it's really when I think about it it's a little um hard to believe that that was all that all happened this year one year um so thank you for highlighting that you're welcome any questions any questions no great no thank you for the presentation thank you thank you all right and thank you and continuing just under teaching and learning I will always bring up kindergarten registration and it continues to be underway at this point we have 100 completed um regist ations we have some more that are still in the process of being verified so we're expecting that number to increase shortly and I want to thank our families because what what I'm hearing is that that we are making significant proc progress in in ensuring that folks are registering their students so we want to keep messaging that and I want to really thank Jen masado she has been tenacious about working with families to make sure that they are completing their registrations and she's reaching out she even has is keeping track of census data to see if the students that are included in our census data have registered for kindergarten in addition I want to mention that we did have our elementary schools hosted our kindergarten showcases over the past week and I'm hearing and by all accounts and I know Mrs Pavo was able to visit quite a few of them that there were happy teachers parents and most importantly and I verified this today with Mrs Gentner is that the we have some happy new students who will be our class of 2 you ready 37 that's our incoming class the class of 2037 oh frightening um and I know that you'll still be here on on the school committee Mr n no doubt my mind um I also want to mention under teaching and learning that the strategic planning team's next meeting is coming up it's on June 10th and we're looking forward to making some progress here so we're at kind of like the midpoint of working with this team and we're really hoping that in the very near future we're going to come to school full school committee and share some of the outcomes that uh we expect to see in the next two months and so under personnel and HR um I'd like to take a moment first to recognize that we do have uh some folks who've retired from the Dartmouth public schools and those people are just want to name them we have Robin Mayo who is a PE teacher who retired from the Quinn Potter uh we have lri Bill who has is a was a grade eight or is a grade eight teacher um at Dartmouth Middle School we have Catherine G Golab Golab at the Quinn School in ESP we have Karen mariso at the Quinn school also an es and that we've also had some retirees who left us earlier in the year but we want to recognize that Lisa Aruda who was a Grade Three teacher at the Quinn and Justine Dale who was our early childhood Hood director at the kushman so those are our six retirees this year and we just wanted to take a moment just to recognize them and thank them for their service to the Dartmouth Public Schools thank you Dr s mve by I do have a question around our retirees if you don't mind I know at the uh the beginning of the um the school year uh that the de is it the DEA or is it the administration that recognizes the retirees um don't they bring it that first day the um when uh the staff yeah I know what you're saying I know what you're saying yeah the convocation the convocation yes thank you are they recognized then as well and is that by we haven't done that in a few years I think I think if I if I remember correctly I think it was last done preco that we um offered an opportunity for retirees to come back I think and was that the administration or is that the union it was it was uh an effort by uh the administration by the administration to offer that okay thank you for clarifying that if I may I would love to make a recommendation to this committee um and thank you for bringing that up uh that we start some kind of tradition um that the school committee uh not only does the superintendent recognize recognize them by reading their names but I would love love to see some kind of recognition that the school committee does um to to address and thank our retirees for their years of service to the Dartmouth public schools at one of our meetings um almost like this this almost like what we did with the captains tonight correct type of deal we could do with we could do with them for say just about our last last meeting before school somewhere around in June before in June before before school lets out because there's a lot of them I mean you know and I don't blame them you know school ends today and tomorrow they're on a that's right they're they're gone someplace for the summer type of deal so we were meeting next week they they wouldn't be which is fine I understand that but you know to give them their proper du so I I wholeheartedly agree with that you know I think we've done it with some administrators and some other staff but I think let's I I've been thinking about this for quite quite a while now you know why not yeah I think we have some very talented and um longstanding tenured um Educators and faculty in this district and I would love to give them the opportunity to be recognized if they would like they don't have to show up um but certainly um you know in a small I I would be happy to take it on from the school committee uh level um some kind of token of our appreciation for their service to the students so um Mr Oliver school committee I think that that's a wonderful idea and I think that that's that's something that we can work with with our team to come back to you with a plan for what that could look like that'd be great be great thank you Dr Sim all right so that's a a good I've had lots of great Segways this evening so um I just want to say that I'm pleased now to introduce you to our new Early Childhood director who again it's one of those things where I promise you and promise you and promise you and and we do have our new Early Childhood director joining us this evening and I want to thank luri denisio and her team for having such an inclusive selection process and invite lii to come to the microphone she's already here very well prepared to introduce uh Kelly money who's going to be joining us shortly so Kelly money comes to us with many years of of experience in education in a variety of roles including School psychologist building based special ed administrator and a central office special ed administrator um lucky for us a desire to be back in a building with children and a passion for preschool has brought her here to Dartmouth so we're very grateful for Kelly to join us in the fall y very happy to be here thank you thank you very much would you like to just say a few words about uh I don't mean to put you on the spot but you've been here waiting patiently all night long so if you would like to share a little bit with us about yourself sure sure um Laura gave you a bit of my background I'm a mom of two boys um and as she said eager to get back to building connections with families and staff and kids um and really excited to be able to join the team at kushman to really set the tone for families and Kids First typically first experience in a public school setting I had the pleasure of going out to visit last week and just fell in love with it the staff was so welcoming I'm just very very eager to be part of their team and be a part of the D Dartmouth team awesome well welcome to welcome thank you thank you hey we're really excited to have Kelly join us so and I told her she wouldn't have to say anything this evening so thank you Kelly um so as you already heard spring season spring Sports season is still I was going to talk about it but it's still ongoing so um you know we look forward to seeing what our teams are able to accomplish so I am going to talk about the spelling be for a minute um we did have the spelling be and I know that Mr TBO Miss denisio will join me in um acknowledging that it was a little tumultuous tumultuous was the word one of the words that we got out on it's an embarrassing because we all clearly know that there are three use in tumultuous um so we'll be much better prepared next year uh so uh but nonetheless uh very positive event we did have 27 Educators who applied for Grants and as a matter of fact just today as a team we were able to look through some of those proposals and lots of really strong proposals uh from our Educators across the district and we also want to just say how grateful we are to de for their continued support of our schools because remember the the def th those grants really do support uh teachers uh wants and needs beyond what the regular school budget supports and that's something that we're grateful to be able to offer to our Educators each year so grateful to the de for continuing to support that um a Unified sports I just want to mention it because it did happen um back in May 20th uh it was at the soccer fields it was held at the soccer fields next to the high school and it was a fantastic location from again hearing from the organizer organizers there were over 450 student participants from area Stu area school districts I want to thank uh again so many people involved in making that happen but certainly Mike Capel Mike Capello John bral and all of the Dartmouth Educators for being involved in making sure that that is a a special event that in Dartmouth is widely recognized for it just a special shout out to Dartmouth Youth Soccer Association for their partnership here um and again by all accounts from the folks that organize this every year it made a really big difference in being able to use that soccer field in terms of space and just how they were able to set up for the different events so thank you to them and again all the organizers uh the Dartmouth High School prom after prom I have to mention Mr I'm sure Mr Nunes will mention it but it was my first prom in Dartmouth and I have to say wonderful success I can't emphasize enough how clear it was of the the hard work and dedication of the staff and students that put that together um kudos to Mr Shay his administrative team they really did work together to create an unforgettable experience for students and I have to mention Mrs Lassie and her team of teachers be class officers if you walked into that and I know Mr nun you can verify into that space where they held this uh the prom it was incredible I mean you there is no doubt in my mind that there are going to be job offers for Mrs Lassie and her team because the decorations there were first class I mean you could have been walking into a black tie event with the way that space was organized and dedicated and decorated and I think the students realized it and actually the hotel event coordinator I did have a conversation with her and she told me it was the best that she has ever seen and she said other folks that were setting up for different proms came in and they were feeling a little less than adequate when they saw what had been put together um so again really amazing uh again yesterday was Dartmouth High School graduation uh my first official one uh I have to share again I know broken record but impressed organization the pageantry of it the hard work of the high school staff can't the facilities people enough for all the work they did to beautify the grounds I mean I was driving out of here I think on a Friday night and there was uh John was out there mowing or just the work just never stops and and people here are so committed to that and especially the custodians who not only set up for the graduation but also I think the morning before or the they had just broken down the after prom so I mentioned the after prom because I know again Mr Oliver might mention that so I won't steal his yeah because that again a thing to behold um so I just want to thank the families the community and especially the folks at the high school everyone who is involved in putting together a graduation ceremony that I think the students I mean the fact that our seniors showed up here tonight shows that they they still have a real connection here in Dartmouth so and that is oh I have one other thing I want to mention I didn't forget you Mr Kylie I almost did but I didn't um Mr Kylie is going to talk about town meeting so so thank you Dr sa McGuire tomorrow is uh is is the spring annual town meeting here in Dartmouth um we have a couple of things on the agenda I think the first thing that will be heard will likely be article 10 uh which is Capital Improvements so we spoke about this in May so I I won't I won't dwell on it but just a quick refresher we have a few things on the list fire system upgrades for $50,000 to do design work at the potter and Dello schools for the fire alarm systems we have $200,000 for flooring replacement um I really hope we get that because I've already basically booked the contractors to do that um for the summer uh technology infrastructure structure improvements $100,000 to be used in conjunction with uh Federal eate funding um that's sorely needed that Mr gashaw will be working on um a vehicle for the 18 to 22 Atlas program uh and two maintenance vehicles uh to replace old rotted trucks that are more than 10 years old um the total of those is $65,000 the recommendations the recommending boards have been to support this um this the overall Capital Improvement plan including our requests so I hope that that goes well tomorrow I'll be prepared to speak about it if uh there are any questions the other article um that typically gets sort of pushed off and then taken a little later in the meeting will be Article 13 which uh is the schedule a the the actual fiscal year 25 budget um as you know we we have a 3% increase slated for that that uh you know resulted in the cut of 11 positions here in the district so um hopefully that goes smoothly um and you know we receive at least that that 3% funding there's one other thing that I just wanted to mention so there's an article on the special town meeting warrant that relates to financing of the Memorial Stadium project so a number of years ago there was uh town meeting fund funded um that project through borrowing the town didn't borrow all the money um and currently um they are looking for a way to pay for that so they're asking for the town to approve um 300 I can't remember it's more than 300,000 um to come from free cash in fiscal in in uh the current fiscal year so um there was some discussion about an assumption that there was an overage in the project and now we're asking for more money I've clarified with the finance committee that we in fact are not asking for any more money we have more more than $1.2 million remaining in the stadium project um article that's available to us and that this is strictly a a financing issue with the town so the town is deciding how they are going to pay for that and that's a function of the Town Administration and Treasury and nothing to do with us so um that might be I think it was confusing for some members of the finance committee and I don't think they um were fully briefed on that so I had clarified that with the chair of the finance committee and I think he understands that um so if there are questions about it tomorrow I'll I'll address it but refer it to the town Administration so and that's it for town meeting tomorrow okay and I'll just mention that today was the moving up day for fifth grade so that's a big deal for fifth graders who are going to be moving on to middle school and I'm so happy that we do things like that here in Dartmouth those are the kinds of traditions you want to keep in place and again gives kids a chance to feel some connection to their you know their next school and that's a big deal moving from elementary to middle school so I'm so glad they have that experience and then just one final just small thing I went to the Dello today and the third graders were presenting a third grade class Mrs Karen's class and they their families were there and each one of them had an opportunity to get up and stand behind a microphone and speak to an audience they had their own slide that they had created regarding you know a different um a research that they had done on a different animal and the beauty of what they were doing is not only were they learning learning how to just at third grade eight years old eight n year olds doing research reporting out on their research working on speaking skills and think about standing in front of a microphone and speaking to an audience full of people so really building that kind of confidence in students at a really early age is so important and I I just I didn't I was a little envious of the third graders because not one of them was even a bit nervous they went right to the microphone and had no problem um just speaking to what was a pretty sizable group of people so again there are things like that going on all over this school district right now and it's just such a busy busy time wonderful celebr ations going on throughout the district that's my report thank you for that report Dr Sabre Maguire and it's so nice to hear all these little things going on uh reported the chair so uh very quickly uh someone who's been on the committee for going on 12 years uh I had the opportunity to watch my gra my daughter graduate as you did uh your son uh certainly proud parents and um you know Kudos and congratulations to the dmouth high school senior class um and it certainly you see we hear about it being on school committee year after year but when it's finally uh your turn and to see what goes into it uh like you said um it's it's just absolutely amazing the the amount of work time and effort that goes into senior week and everything that goes along with that from the uh from from the senior prom the after prom the graduation the senior stroll everything all these little things that um you know we hear about uh but you finally really get to experience as a parent so uh what a wonderful job I can't say I can't say anything congratulations Mrs Beck with and Mr Oliver you agreed a wonderful job to uh Mr Shay and his staff um certainly should be very proud of uh all the work uh that was done there so that's all I have um as far as uh I do want to touch a little bit upon um some meeting dates if that's okay with the committee I know that in talking with Mr Kylie I might as well just talk about the the two budget subcommittees I mean the two subcommittees um that when were you looking at uh having a budget subcommittee uh Mr Kylie well I wondered if it well I think it may coincide with your discussion regarding school committee meetings but um whether it might make sense to have one sooner rather than later um possibly June 24th but I'm flexible too I can do any day of the week um perfect so yeah one of the things and uh thank you for that Mr Kylie one of the uh the topics that uh Dr Sab McGuire and I had discussed uh last week at our meeting was that the agenda is looking fairly light for our next school committee meeting in June um and we both felt that uh it would be fairly reasonable and it would be uh within well within reason to um to cancel uh the second school committee meeting in June um does anyone have any uh concerns with that um anything pressing uh that you would like to see there are we okay so I guess we'll we'll go ahead and cancel uh that meeting on the 24th of June um which will then in turn um look to schedule a budget subcommittee on the if that's your pleasure at what time we what's your well I don't care I'm just asking what time whatever time works for the two of you is fine with me yeah I can do either early in the morning or later in the afternoon I'd prefer later in the afternoon if that's okay with you pick a pick a time all right well is that 5:00 or uh 4:30 4:30 okay 4:30 on the 24th great perfect thank you and then also um in regards to policy Subs um having a conversation again uh with our superintendent that uh we were talking about trying to set up moving forward standing meetings um and um I know it's you uh Mary and Kathleen yep um so you know certainly um we can set something up today for your first meeting whatever the pleasure is um and what are your thoughts well um Mr Oliver and I had talked about the idea of using Mondays as sort of the day of the week where that's where our school committee meetings are on Mondays so on those off Mondays those could be our standing subcommittee meetings so we thought we could calendar those out and we could use them where needed and if we didn't need it we wouldn't post a meeting but we would at least um put placeholders in for those Mondays year MH yeah my I mean my my only preference would be very early morning or later after 5 um if possible and I'm fine so just whatever works great all right so we'll put some dates together for you and send them out great wonderful thank you both thank you and am I missing anything else the uh to bring up I think I covered everything I think so all right uh any any of my colleagues have anything that they would like to uh share Mr yeah thank you Mr chairman I just want to piggyback with uh What uh you and Dr sa Maguire said you know talking about the prom and the after prom uh I'd be remissed if I didn't let this committee know uh what an unbelievable administrative team we have in a District starting with the superintendent you know our Learners you know our high school administration and such we had a you know a student have a slight accident type of deal you know waiting and calling the parents and everything else well it was right at dinner time type of deal and in all seriousness they wrote the our administrative team rotated between you know you know grabbing a quick bite to eat and staying with the student while the others could come and finish eating and that type of deal and just you know the way I was just sitting there you know kind of beaming being very proud of what was going on and how how it was being handled type of deal by everyone type of deal so that was great and yeah you know the after prom uh I had no idea what it was the type of deal and uh I walked in and you know it was like yeah you're going you know TSA and hop on a plane and you know the different amazing unbelievable the different countries and you know I ended up uh with another parent the Twister the the you know the bouncy house twister type of deal it was a you know worth the price of admission type of deal but did you anticipate no no no no no no no I I understand there was some roller skating as well yeah they were doing yeah they were there were there was they had a floor down to do roller skating with and and such there was you know thanks to thanks to all the parents and the the teachers and faculty that were there um the area businesses that you know donated the food for the students I mean you know after what they ate at the prom and what they were eating you know God bless them type of deal they I hope they didn't go hungry I can't imagine they did with the am there but in all seriousness it you know probably 350 students here that night you know again they were there they had a great time they weren't out on the roads any place type of deal so it was just a just a wonderful evening thank you for that thank you for that report and sharing that anything else nope nope all right so that means uh our next meeting uh is July July is 22nd July 22nd perfect so the next regularly scheduled meeting of the Dartmouth school committee is Monday July 202nd Mr chairman yes in all seriousness uh and I'm going to make an assumption there are going to be warrants that need to be signed you know between now and then and specifically before July 15th because that's the end of the fiscal year when they've got to be in so Mr Kylie that that's correct um certainly the last warrant will be um in that week leading into July 15th um and we'll probably have to have some signatures before then but we can reach out and figure out what the best way is to to you know accom accommodate your schedules to get those signatures thank you all right with that chair will entertain a motion to adjourn into executive session for the purposes of an update on pending legal and Personnel matters not to reconvene so move Mr chairman second we have a motion by Mr Nunes a second by Miss Beckwith on the motion any further discussion roll call please Miss gther Chris Oliver yes D Coughlin yes Mary beckworth yes John Nunes yes Kathleen Amal yes thank you everyone meeting adjourned s

uh with the explanation that last minute cancellations to meet our internal needs um are are more likely right when you're when you're talking about during the the week um and going through that uh after 6 is a time again I met with our athletic directors um CMG to make sure like what does this look like can we do that we actually uh surveyed our our rental supervisors as well would you be willing to what does that look like and 13 of the 14 said yes I I would do a a week recite rental so that was a strong uh message that yes this is something that we can do along with those those other conversations then the last uh the last proposed change is changing that class C to a 200% currently it's at 150% uh and what that does is it achieves a couple of different things it it better aligns with our area District so if you remember we were considerably lower than than two of the of the three um so what would do is on average our rates would be again that's using that same comparison $5 less per hour for class B if you remember we were more than everyone on that so it would uh reduce us to less per hour when we compare it to our those uh same schools and $10 less per hour for our class seat rentals across uh the board uh with that so what in essence that does is allows us to uh provide for a lower Associated clock a cost for class B um so while Class C is going up because we're having a it's not across the board but in many of the areas it would go up class B then would um be reduced and that's something that I heard in in talking with individuals is that a rental rate uh was a challenge to be able to meet what does that look like how do we how do we do that especially when they look at uh some area schools and that was that was what we saw in that that same thing the other the other challenge we have I know we're a partner with our Park District their their rates are higher than ours but they don't have other fees that are are built in uh with the their fees it's more of a flat rate um in in looking at that so taking all of those things into consideration um that's the suggestion to to make that um make that change for our our class C any questions about either of those can I ask about the first bullet so does the first bullet mean you want to open up for weekday rentals but you want to have the option to cancel last minute if the district needs to space yes so is that compelling for renters like do you think that's is that sort of addressing a need like there's a need for weekday rentals y does that to people who are renting are they open to I think they understand that so let's let's say the football team you know needs to go on and they need practice time they're going to get kicked off the field cuz they know that they're going to be there's a rental need for that there there's a need for more so our our places during the the weekends and and different when we have our rental windows open we've got a lot going on yeah if if if you think like 114 it's it's a lot of rentals when with the different pieces and all the other activities that we have going on and with our CMG that we have to turn around those spaces and get them ready for school so this frees up some additional capacity even though there are restrictions because we yes because even though there's restrictions it it provides another window of potential that might meet some uh some needs um and it also provides us with the ability we have staff uh here so PR preparing and getting ready for the next school day is a lot easier than on the on the weekends we finding that some of the other um schools are doing the weekday tools um there's some it yes it's not uh it's not consistent across the across the board just looking through that lens of how do we get more this this is a a way that we can get we can get with those last minute cancellations would we be open to the relocation of the CU I'm thinking if you're having something you need a space and then I mean we have to share that but will we be open to providing a different space before we just cancel the yeah we would we would look through and and see if there's another way to to accommodate and and meet that um sometimes those uh rentals it probably wouldn't be so much for these because we're we are talking about likely a a last minute uh cancellation due to weather especially in the spring plan your wedding at dgn yeah your don't don't but a lot of times like for those other things where it would be more like a classroom or the cafeteria or something along those lines that that's not likely going to could it still yes it could be but um those have specific setup needs right so that's that's more of a challenge of relocating and getting something else set up so this is this is more likely we see this more related to sports but right now like our turf fields are not available for weekday rentals correct yeah the band and but yeah I mean I think we have to leave ourselves the the option of last minute cancellations because we're the yeah we're the number one tenant right I mean yep MH if something has to be rescheduled if the hardest is the spring right is it's the number of activities and Athletics going on and the unpredictable weather makes it so that schedules get moved around practices get moved around those kinds of things y um so that's where you got to kind of you have to say priority number one is what we offer here Y and if we can get you in we'll get you in what we've done in the past is because priority number one is us and it's so unpredictable we don't rent to anybody right and then community members drive by a field on a beautiful might like tonight and they're like how come I can't use that field right well because we're reserving it just in case this allows us to open that up but we still have to hold the just in case just in case yep yeah good way of framing it so looking at what that what that looks like and and there's again you guys have this information uh so you can see a lot of the C and this it's been redlined if you will right the C uh are increasing um and we kept them at an even number because we're at 200% so half of so to keep the uh group be at exactly uh 200% so those are the the changes for those those top areas so again this is where you can see yeah not every space has the same rate um it dependent upon Again part part of the the the thing that we have to be really careful with with our rates is um wear and tear and what does that look like for future and and how do we maintain and um make sure that that our spaces are kept up because they renters uh they use the space right and so how do we how do we maintain some of those things um for the gym does that uh include the new scoreboard so we have we have a separate that would be probably like a an additional um yeah when we talk about like AV because those that's not just a turn on and hit a button that you have to have the iPad you have to have training and going through that so it it would it would be almost like having like our student Auditorium uh managers that that help with something along those lines is there a reason on this chart the pool is not it's on the next page I got oh on the next it's just long it's too long to put all on one and for you to maybe be able to see so I have it broken down into three uh three different things and again this is taking right off of um our current sheet our current rate sheet and just showing what the the recommended changes um are so we don't rent the baseball field we don't those aren't ours correct we we do not we do not because of the wear and tear on the fields a lot harder to maintain we don't own the one at North that's what I thought we practically own the one at North well I know but it's ours it's ours to maintain it's ours to use um but just just the recommendation from uh the folks that manage those baseball fields recommend that we do not use them more than we do for our own use do you hear from the community on this at all like occasionally why are you renting to us or why are you not using us like both it's more on the next thing that Travis is going to talk about which is the not the cost for the space people understand that they don't understand the Personnel cost that comes along with the space so in the sorry to interrupt for a lot of like the park district that cost is inclusive of oh I see like Personnel and whatever but the hours in which they run a Park District are different than the hours in which we run a school so uh people show up to rent and they're like oh yeah I'm willing to pay whatever for space and they see this and then when we give them the itemized bill of the other cost for supervisor security or custodial or those kinds of pieces that go with it that's where the sticker shock kind of comes in which is shared before shared before but people don't like when they h on the website and start looking for a cost they don't parse out all of that y so when you're doing a rental agreement what do you address like equipment damages or yeah that there's all all of the different pieces like the the responsibilities um all of that is is is in the rental agreement this is the other part uh of the the side right we have to have people and and a large part of this is is due to safety um again and our the vastness of our facilities uh it we're not due to our our structure we're pretty open so keeping people if they if they rent the um common space uh keeping them in the common space is a is a challenge if they uh rent the auditorium keeping them in the auditorium can be a challenge because they can go into other other areas um and that's worrisome right um it it I can just say it's worrisome so we we need to make sure for safety reasons that we have those uh those things um in place uh so when you look at the uh we're making some recommended changes here to cover um our increase in in personnel uh that that I know Rob has uh shared the with the the wage memo or will um and so this is uh to be in line with with those um those different costs and they associated with that so which charges are almost always consisted I know if you're not renting a pool you don't need a pool supervisor you don't need a lifeguard but would I have to have a supervisor custodian and maybe security for anything that I'm doing for sure our um our supervisor the custodian's not there the entire time um it is it is for uh clean up and so it's not for the entirety of that uh the supervisor is there for the entirety of the of that and then security security we that's not one that we use very often so we have some it just depends on the the event I would say nine out of 10 times you're not hiring security we had had some very large wrestling meets where we've had higher Security based on previous years or things like that but it is not Norm it is a definitely a as needed depending upon the type of event size of event almost always a supervisor unless you have like a classroom rental on a week night where we have custodial in the building uh the doors are open we don't need somebody to unlock the space on a Sunday when our building is completely shut down there's nobody here even custodian we do need somebody to come in and unlock the door secure the space make sure that the RoR stays with used to be back in the dark so someone get like a full like they quote like I want to rent on X day for these hours and then you say okay well the rent would be this and then you need X Y and Z and I would say we States probably eliminate most of our renters right off the bat somebody looking for Auditorium needs to advertise ahead of time 6 months and because of our release schedule because of our internal programming needs first and foremost they usually can't wait till December 1st for a March a so that usually say are you available in March I say I'm sorry if you want to check back and say December 1st I'm happy to review that with you then like oh we can't wait till December 1st sorry our internal programming takes the priority so that's kind of step one step two is is it available there apption process depending upon Tris said the impact of the event on other spaces I need to make sure I have Staffing depending upon how many people are having to come do I need tech do I need three Tech stage curtains lights sound and an auditorium manager so each rental is is talked very thoroughly on the Forefront then they usually ask how much they usually do that kind of a verbal and sometimes we lose them right there and other times they're like Okay can I'm looking to move forward they start application it gets run through to our administrators at the building they take their eyes on ears on it sometimes um an athletic director would be like it looks available now but I already just committed to hosting conference so it's not going to be available so then it gets kicked back to me n say so sorry we can't carry on so there's quite an extensive approval process but once we commit very rarely do we cancel our pools sustain some cancellations because of many blackout dates obviously impact events and we have some cool shutdowns because of mechanics the weather moving our sports teud that were outside now inside but we we have a pretty good track record and we're very very consistent with our policies and procedures so the online form is going to help a little bit but there's still a lot of internal vetting and communication that it will still be in a kick around approval process it's not like like they're going apply and that application will go through that same process and it might look available in the system but once it goes through that checkpoint somebody might say well because of open house or what have you we won't have the parking to and we did look at those windows to see if there was any wiggle room and in expanding those or reducing them and I checked with each of the buildings to say is when by when do you know and that aligns very well with actually we're earlier for that we open up April first for the the the last window and by May is when they're saying we have everything locked in for for that that next window so and talking with both activities and Athletics those are the windows that they they operate under as well again we have to make sure our internal things are in order first before we go out because we don't want we don't want that to be a frustration for people too right where we say hey we were able to meet that but now this came up and we can no longer do that that I've seen that as well and that that does not work well so know that again with our current our current uh cost struct structure for the ual rentals uh if we were to have the same number of rentals for next year as we do this year we'd be looking at about a $5,300 less in Revenue that we would have but we believe opening up these week nights we will likely have more rentals than we did which would increase and we would be serving our category B uh better than than we are with our prices and looking at the comparison right so with that change in bumping up C reducing B again if we had the same number of rentals in the same spaces right all of those those things we would be looking at about a $5,300 less that we would have um in in total revenue for the program so refresh our M we want to just bring just to be in line with to to be in line and to to remove some of what um I've heard from the rentals that that that's a uh a challenging component uh to be able to to meet in order to to rent so I'm sorry I don't remember what the bottom line is how much money are we bringing in on rentals today um this year do you remember off the top of your head yep thank you it's not in the report it's not in the report we can bring it back at the next time when we're getting close to curious what we're talking about you said it would be $5,300 difference yeah they've done the math but we don't have it for you on the average it's it's anywhere between about $125 to $150,000 a year in Revenue that we're in RS so about $5,300 less than that okay listen so again that's looking through that lens of how do we encourage and have more uh more rentals so the the two major things are that the cost structure and the availability of of week nights do you feel like specific groups have come to you that you have not been able to a comedy serve and you're going to be able to now I mean I remember like years ago and I mean like 20 years ago like we used to have swimming lessons on the weekends and like adult lap swim and you know the park district yeah yeah like you I think they gave that up they just gave it up all together I I don't know what stopped doing that I don't know what that but was it like cuz they couldn't I don't know the reason it was before my time yeah and I don't know what the the true impact of this will will be right but again just hearing from those other pieces that's I I think this this will help with the the increase in in opportunities for individuals to to rent our facility so you feel like the $5,300 would be recoup in additional rentals I think we'd have we'd have a uh we'd be close right um and and part of what what I I heard as well from uh my take away from the board is you're looking for ways to get more the community in more right what does that look like um and that's why I said there's a fine line between what we charge and making sure that we can still maintain and and do keep up our our facilities so I think we're right at that that fine line um I I wouldn't want to go any any different than that if we were to go to 175% uh structure keep C at the same and go to 175 we're looking at about a 20 $300 uh difference so if that's something that is more you know you think that that is more uh in line uh with that that total amount just throwing that figure out that done the math with that as well and what that what that can look like uh I've got a few comments um I'm not sure that the the impetus behind this research is necessarily should be focused on how much money we're going to derive from this I think a big part of the question should be do we want to make our facilities available to community and Community organizations um it is that is that our Focus um and I think that's a question I think for the board probably is far setting a policy decision as to um you know you started your analysis like there's some districts who just sort of act as a Park District um and then there's others that everything is a rental and I think we need to decide is who are we as a as a board where do we sit in that Spectrum are we somewhere in the middle are we somewhere on on either end of the polar opposite of the of the question so I I think we probably need to have more discussion discusss about that um I I do want to see the financial figures um I it's hard for me to to give you guidance on the rate structures without seeing the actual revenues that are coming in um would you like to see that broken down total revenues that are coming in and by byy facility like you know it seems like the pool is probably our primary revenue Source since we're not really renting out our turf fields during the week so I'm assuming that most of our rentals income is probably coming from the pool but I'd like to see you know what where it's where our revenue is coming from um and then then we can gauge You Know Travis I mean it be interested to know like you know if I'm just you know as accountant background if I am going to put a million dollars in into the the track renovation this summer I'm going to depreciate that over time and I'm going to know that 15 years from now I'm going to have to replace that track and how can I get some rental income on that track and maybe set up some kind of sinking fund so that 15 years from now we don't have to necessarily come up with the total Capital out of pocket we're utilizing some of these revenues to to fund these in ADV advance and I'd kind of look at it that way and like the turf fields like what's the lifespan on the turf field and if we open it up to the community and now we're going to have soccer clubs and football clubs you know practicing it on it every day of the week what's that going to do wear and tear on that and is that depreciation now go from 10 years now it's 5 years and what's the cost of replacing that field and what kind of Revenue do we have to generate in order to substantiate doing that I think I think this project there's a lot more here that needs to be done um for us to really make educated decisions on this but um and a few more things um I'd also look relook at groups a b and c like the example about Wolfpack being in group a I don't I don't understand why they're treated differently they're pretty much our organization run as if they were one of our clubs or activities but is that what we want to do is are we I I don't I'm not sure the huge difference is there's no Personnel cost for us cuz there are pretty much our employees okay so it's like running one of our activities or clubs that's why they're in group a and we've offered that to other groups if you want to find a staff member here and you want to go through all the process and everything else to be group a will help you get there um but it starts with finding a staff member that wants to put in that time for that organization so my question is is that our policy that well it is at this point I mean if we want to change it we can that's what I'm saying that's what I'm saying so should that be our policy that because the wolfpac have like staff members on their Club program should they be treated differently I'm not so sure um and I would I would say it is it is an and because they they have to do additional things in order because all again all of that the money flows through our our systems and the the checks and I'd like to look at a and c and look at you know what what are those categories and what are those classifications and what should we do and it it really dovetails into the main question is where do we fall in that spectrum and if we want to benefit Community organizations who are training our kids to play these Sports at the High School level you know shouldn't we sort of be putting them all on the same par shouldn't we encourage them I mean the park district has affiliate agreements so the park district has affiliates with certain organizations in the community and they have to meet certain thresholds right you can't be a Hornets organization who have all kids in Hinsdale and get access to the Downers Grove Park District facilities on a on a on a discounted rate you have to prove to them that you have a certain number of kids that are going to be attending you know District this community in order to get that discount rate and I I I'm just thinking that if we looked at a and C we might be able to do something like that um and but again that goes back to that first question which is do we do we want to generate revenue from these facilities and use it as a syncing fund to replace you know these facilities down the road that wasn't our understanding of what the board was asking from what we talked about last year okay which was our understand my understanding which I then shared with Travis was that I heard board members that were interested in our fields and our facilities being more available to the community that's the way I feel but I don't that's we're opening up time for it to be availab for availability and Travis evaluated what other group b those Group B tend to be those types of organizations there's a lower cost associated with the facilities along with that if we want to re-evaluate this from the ground up we can do that but the board's going to need to assign that those questions you're asking are not things we can answer in 22 I brought this to the board that's the time we last reviewed it I asked the board do you want to evaluate those things the board did not want to evaluate those things in 22 so we just rolled the same processes forward yeah if we have a majority of the board that wants to look at this from the ground up I'm happy to do that but then I'm going to need policy committee or a an ad hoc facilities committee to make recommendations for the board of these like ground rules that you would like to revisit in the policy uh not the policy the procedure document which is approved by the board and subsequently serves as policy to re-evaluate those things we're working kind of within the box that we already have drawn and looking for within that box how do we make our facilities more assess ible to the community that's what we've kind of and we're glad we're having this conversation because that's why we brought it to you as like within the box we have here's what we can offer to make our facilities more available to the community if you want to rethink how that's drawn from the beginning in which the board is interested in putting in a sunk cost for our community groups to use our facilities and if that's going to change the duration that our turf goes from like 12 to 15 years to 5 to 7 years and instead of every 12 to 15 years you're going to spend a million dollar on each turf field to every five to seven years you're going to spend a million dollars on each turf field then let's have that conversation but let's understand that true fiscal impact and then we got to have conversations about what are we going to do within our overall budget to prioritize for that additional use of our facilities cuz right now we're not prioritizing that right now it's a as you go things so it's every 20 years when our referendum runs rolls around or when we demonstrate we need use like what we did for these projects this summer and then we go out and borrow independently for those projects but if you start accelerating those big ticket items money is going to have to come from somewhere to offset those big ticket items I like that this is board decisions to make these are board conversations to have we're happy to manage them however you want us to but there's a lot of moving Parts if we start pulling on this that are far greater study and thinking than just make this more available to the community so I I would say sitting four I mean they're all valid right and no one brought these up so that's probably why we didn't extend into word done is going because now listening to them I'm like well that makes perfect sense because if it accelerates our um you know accelerates our wear and tear and accelerates the spending than it is something to think about so having three new board members it's it's just because they he brings up a point that we hadn't thought through but it makes sense because the spending will um accelerate right if it goes from 15 to 7 so but we also have to look at realistically how many hours is let's say the turf field at each place going to be able to be utilized it may only be 10% of the time which should not increase the life or decrease the lifespan by half if it's only 10% of the time I I would being UTI you know what I'm saying which variables you pull on I mean when when you make when you make the turf fields available for rental after 6: p.m.

at the district office okay um this coming uh weekend several staff members will participate in our Aurora Pride Parade we're so grateful uh for these celebrations to help create a community of support for our lgbtq plus individuals and and honors their movement their history of bringing equal rights to all the parade will be held downtown in Aurora on Sunday June 9th at noon we also will be welcoming over the next few months many new staff members as open positions are filled and new Educators Come Aboard we are so proud of this great District and just love this opportunity to welcome others into the supportive Community I want to thank our human resources team and our school leaders who are and directors who are investing a lot of time to identify really some of the most uh brilliant individuals who are who are really seeking to join our hard work here in this district and with that I'm going to invite some um the board the board to share any additional an special celebrations I'm so excited to go first the asigo High School girls softball team is the they are the ihsa sectional Champs and today they played um in the super sectional and they won so congratulations to [Applause] them this is the first for the program and congratulations to them on a Fant fantastic season and good luck to you uh in state competition next week Grand Park Elementary has offered a weekly sign language Club to the Third through fifth graders led by their dedicated speech pathologists Emma Joyce a senior at o selflessly volunteered her time to support the students They concluded their year by creating a heartwarming video in sign language we should should have brought it tonight um we extend our heartfelt thanks to all involved who help bring this enriching opportunity to our students good evening everyone the district uh another uh announcement here the district is offering a Kindergarten stepup class for kindergarten students this August uh throughout the week students will begin to learn kindergarten routines become familiar with expectations and establish some of the primary classroom Readiness skills that will make the start of kindergarten just a little bit easier the class is from 9: to 11:00 a.m.

and next Thursday a mobile Pantry will open at 5:00 P pm at Long Beach as Dr katti said June is pride month we stand in unity with those celebrating our District's commitment to rightful presence means each person and their story belong here we are proud of the Unique fabric that creates our beautifully diverse Community truly we are stronger together and I hope to see a lot of you at the parade on Sunday I'll be there also in June we recognized juneth which is June 19th sometimes referred to as the second Independence Day in the United States this important date represents the end of slavery through the final enforcement of the Emancipation Proclamation this is a Federal holiday and in its honor all district offices will be closed on June 19th this is the second year that the elementary schools presented one student from each of their schools with the Dr Lindsay Allen award during her tenure with the district Dr Allen was a valued and respected leader colleague and a friend to the entire sd38 Community Dr Allen passed away unexpectedly on 20 July 27th 2022 this special award ensures her Legacy of learning giving and Leadership will continue okay moving on to 8.2 board committee reports so we start off with our equity and teaching and learning report so we have a document which is available to the public to review um what happened within the meeting and so I would ask anyone who's interested to please um review that document and as it relates to our committee um I would ask that we um if there are any questions if we could move from one report to the other there's nothing no questions all right the finance and Facilities report are there any questions all right and the policy and legislative report okay and we're moving on to 8.3 board member comments any board member comments would you like to start Mary Joe sure um well as everyone is aware school's out um the um members of the cabinet and the board were at a couple graduations a few weeks ago for both both us we go east and as we go High um additionally there were some um other celebrations uh some of which I was able to get to uh there were a couple well there were alumni walks at all of the individual um elementary schools which were wonderful and again um to see the elementary school kids just admire the uh the seniors walking by was pretty amazing um also there were um some eighth grade recognitions for all of the students that were moving on from their respective Junior High onto um on to either as we go east or as we go or wherever they might be going uh so I was able to get to a couple of those and it's it's uh they were very positive um they were very positive and and quite frankly they were quite fun that's all I have great else I just wanted to thank the administration at plank for allowing me to be um one of their uh speakers at their promotion ceremony last week it was truly an honor and something that you don't take lightly as a board member and um it was a beautiful uh perspective to have sitting up there watching all these students excited to go to high school um I'll just say a few words uh because and my words are actually just showing appreciation for Faith doas and your lead leadership our first two years on the board was very very interesting to say the least I like that way you put that yes and not only as a new board member but you really were The Guiding Light um to help me become familiar to with uh not only the role but but the district and so I thank you for your passion and your dedication that you exhibit not only toward the kids but also the staff and I thank you for your leadership in your direction over the years and as you know I know we talked a lot about how many hours you have put in I I think I mean I I I don't 25 years of 25 years of board meetings and and again that's that that says it all but again thank you so much um from the bottom of my heart I appreciate all that you have done for me so I can only imagine if you multiply that by thousands so thank you yeah so if I look at you going to cry I'm already there you know me I mean so your leadership is something that I mean we're all going to talk about it we're are all going to admire it um and so I don't think I need to say much more about that but um you and I bonded over so many things right when I come into your office I always look forward to looking at your shoe calendar it's had all these really cool quirky shoes on it and we love shoes and so I always before we even started a meeting I had to make sure I I looked at all the shoes and um you know and then just experiencing how you your family has these exotic meats that you guys are always you know experimenting with and I always look forward to hearing you like what you what were you eating this time um and then just you know how I'm looking forward to you enjoying the next Journey yeah in your life like you worked so hard for so long please add sleep and now you know um getting out on the boat with your husband and enjoying Florida and Colorado and Utah and all these different places that he's been experiencing but you haven't and when you have have been there you've been working most of the time like you know you're on 24-hour call and so I I just want to see you enjoy what you've earned so thank you so much for for the the time that you've spent thank [Applause] you and so now I'm I mean still this is another Bitter Sweet moment cuz Marine this is her last um board meeting with the District 308 and you know on behalf of the board sincerely deepest appreciation for what you've done for our district you know 12 years is a long time it's a long time to us just bonding right and you've done an exceptional job of of keeping us informed and being the board attorney and then what you've done for the administration and all the calls that had to be made and all the work that you've done and I know you would see it as um this is just what I do right you know you talked to me about your dad and how long he you know was in one place right and you're like you've been at your you've been on on your role for how many years with this awesome 30 years 30 years so we understand like your your the foundation what your dad instilled in you and years 44 years right and what and like like that's what you know right that's what you've seen and and you're loyal and we appreciate that from you and so we we have a gift I'll give it to you before you leave but we just wanted to say thank you [Applause] okay now we'll move to 9.1 the consent agenda can I have a motion to approve the consent agenda please I make a motion to approve all items under consent including 9.1 minutes from the Board of Education meeting on May 6 2024 open and closed sessions 9.2 the acknowledgement of the requests received by the district 9.3 acknowledgement of gifts Andor donations 9.4 acknowledgement of decommissioned items and 9.5 field trips in nonprofit for for nonprofit organizations second are there any questions on I have a Yeah question yes before yes go right up um maybe I'll say both questions and then uh someone can respond my first question is in regard to the list of decommissioned items I I believe I understand what it's stating but I'm not sure as a board or as a board member I'll speak to myself personally what I'm supposed to be looking for like why are these particular items bought to the board for decommissioning and then my second question is related to the nonprofit use of um our buses um the document that was shared I just want to like I just want to be because there's an estimated cost on there is that what they are paying us to rent buses or is that what we're incurring because we're allowing them to use our buses I just want to make sure I'm understanding what the agreement is um and then my understanding is we would approve these so if there was a nonprofit organization maybe that was against maybe some of our values or something like that we could you know choose not to allow use of our of our uh buses well Amy it's Jen I'm going to actually answer about the gifts and donations and decommissioned items because it's something that we've been looking to do um as a board for a very long time as we have um really progressed with finance and um it's something that is very customary we've just have never never done it um so it brings to the board's attention oh look at all of these let's say just for an example Chromebooks are being decommissioned or all of these switches are being decommissioned it is an awareness that that is happening and that that very possibly they need to be replaced um so that is kind of what you're looking at you don't have to look at a serial number and be like well where is serial number 3602 um so that's partially it and then the gifts and donations as well it's just something that is customary for boards to see but our finance department um is finally uh and our new Finance leaders are really coming to the table and uh sharing with us that the stuff that we've should have had in the past so I was actually before you said something going to give Amanda and uh rapael a huge shout out they have really everything that we've asked them to do and building transparency for finances in our in our district they have really stepped up to the plate and um in it they have found um lots of areas of opportunities where we can be better and they continue to uh bring that forward such as with fees and with bus rental agreements we never would have known that before and in this light of transparency that's why you're seeing this stuff come forward so I am just eternally grateful to our finance department Raphael isn't here this evening Amanda is sitting in I don't know that we have an answer for the buses yeah thank you Jen for that so I'm now that makes sense to me as a board member I should be looking at that and saying oh these are being decommissioned so it's a possibility that we will be asked to replace these as you know provide funds to replace these in the future is that what you're saying and in some cases okay I can speak to it a little bit more um the decommissioned items are things that are on the asset control list so those would be items that are more than $2500 um and that have extended their life past um what they're worth and so those items are often decommissioned and then they would fall off of our asset list I I have a quick followup question what happens to the decommission items what happens to all the old Chromebooks um so the for electronics they're usually recycled by companies um that will take them and recycle them okay and and textbooks um textbooks are usually donated sometimes um you know private schools will take them or sometimes they're shipped to other places that are need yeah we've been looking for some places to donate some of these um these textbooks some of them are from 2007 um that have been in our in our in our care um and taking up a lot of space actually and sometimes I also know just from my past life it costs us more money to try to find new places for these things so we just recycle them because it just becomes cost prohibitive at some point but Amy like some things also you'll notice oh well we haven't had new curriculum for you know since 2007 for specific social studies and you know it really helps to bring with with their new asset inventory process bring forward things and highlight things that we haven't kind of um been Keen to before thank you everyone can we speak to the bses proc yeah I think Amanda's will have to we don't know do we has an update do you want to just share some of the information when I yeah from Paul this is an estimated cost she put it in the in the trip tracker to come up with the estimated cost so yes that's what they will be paying correct it's an estimate and then they usually go back and shrew up the invoice before they actually send it or get a payment for it so will the invoice be penny for Penny dollar for dollar or no for the estimate so it's it's just based on a flat estimate of miles and how many drivers but sometimes that can vary if they go over the miles or if they have to add other monitors or something to the bus rout could you hear her Amy yeah I think I yeah I I pretty much heard her um I guess I'm I'm the question is is that cost what they are estimating they will pay us or that we are providing in kind then no they will pay that's that's the cost that they would be paying yes okay we don't absorb they pay for it yes right but I think as a board we also have to this is one instance but if this became ongoing we'd have to have a discussion about wear and tear on our buses and how often do we want to use them and so forth but I think that's why if you bring this to us it allows us to be a part of that discussion and a part of that decision so thank you yes and then the second part of my question was we have discretion as a board in regards to the organizations that we're lending or that we're allowing or because we allow this certain organization to rent our buses then we have to allow all organizations to rent our buses I mean I think it's up to our discretion I'm not sure um you know I guess it would depend on the wear and tear and how they're using our buses if we allow it but it would be the same as them renting our facilities um as long as they're taking good care of our property we allow them to do so that that's a great question Amy and I think that that's something that the passing legislation committee I think will if if we could flag that we'll flag that so for some review around what those principles are did you want to add more to that Dr Mar yeah I'm spe I you know I'm specifically thinking about um um you know I don't have the policy right in front of me but um you know what organizations that might you know we would like to lend or be able to offer possibly off and I'll just speak for myself possibly offer this to organizations that align with our values if an organization were to come forth that might not align with our values um and request this a bus rental from us to rent buses from us are we obligated to do that because we have done that for others or is that discretion of the board and maybe we don't have the answer for that right now I think that's fine but I do think think it's something that we can flag yeah definitely there's some issues around consistency as a public institution that we have to attend to based on the law um so we'll definitely flag that in good Mr G hi Dr Mario hi Miss Johnson hi Miss Simon hi I motion passes 5 10.1 action item approval of Franc PC as Board of Education attorney can I have a motion please I'll make a motion to improve the law firm Franc PC as the Board of Education attorney and to authorize the board president to execute the engagement letter with franic as presented second okay so any I'm gonna I have a question or I have some comments so first i' just like to share with the public the process should we invite mrow um sure why not yeah yeah this is Brian Crawley he is um our board attorney with Franc so the process went like this so in early February the administration issued a request for proposal for the district's Legal Services there was an invitation submitted um to 16 legal firms who had have been known to have experience with educational institutions so the RFP um was made available also on the district website in early February so a total of 11 firm submitted their proposal um at the end of February and then the bid packets were opened by the Chief Financial Officer um OB Mr oaimi on February 29th and eight legal firms were selected to participate in the first round of interviews with um cabinet members over a 3-day period after the screening um process was completed the top three firms were Franc Addison and Robin Schwarz they were invited to participate in an interview with the board on two separate OA occasions um in April in early April the next round of interviews um was with the Board of Education and the person who would be representing the board and at that point um Franc was then selected as our board attorney so um you you have some questions you have some comments or are you going to talk about the conflict of interest and the engagement letter I yeah I I don't have to I I welcome you to oh yeah absolutely we um I think it's very important to understand that one of the things that this board has worked on and I'll be very honest I've helped kind of lead the charge and so if I want to make sure that we're very transparent is when you are a very large organization you work with a lot of vendors and sometimes you work with them and you continue to work with them and you don't realize that you haven't kind of reviewed where you're at and what you're looking for and your goals change over time um we wanted to as a board look at vendors and we started this um probably a year or two ago any vendors that we had been working with over 3 years and how long we had working how long we had been working with them and seeing if there was something that we wanted to do differently um or if our goals had changed or what have you one of these was um our law our our law representation and it was a really good opportunity for us as a board to go through a process of putting an RFP out um and doing a search and interview and so forth and um I do also want to say that Addison and um Mrs lemon were a part of that and we always ask our incumbents to you know be a part of that process so I think even we were surprised um you know when we ended up choosing franic as they met and uh really came to the table with all of the things that we are looking for and one of them is and it's going to be a huge change for this for this board is that we've always had attorney representation through um everything and one of the ways in which we can reduce our fees and our costs is to make sure that we are using our board attorney um judiciously and making sure that is do they always need to be there and so forth and that was something that is going to be a change for us I do think that with the engagement letter um we do want to look at very specifically putting in um an some sort of language around conflict of interest now I know that might be a little bit outside of something that you do I know engagement letters are very um standard protocol um but we just want to make sure that we have some conflict of interest language in there that's something that came out of a discussion that we had so I'll be frank with you we probably should have done this before tonight but I think we're all just on a little bit in summer mode so um if that's okay uh before we sign it I think that's something that we're interested in but just to add on to what you're saying Brian it was something that we actually discussed and you made a very um concise statement when we were having our our discussion and so just even the statement in regards to how you all currently handle um conflicts of interest when dealing with school boards and or your other clients I think that would be sufficient sure yeah first let me just say uh we so appreciate the confidence you placed in our firm uh the due diligence you did undertake um we will always be there I me just to that but so I want to add to that as far as the conflict of interest goes and just so I'm clear we we have no conflict of interest as we speak with any municipalities other governmental bodies that you would most likely interact with here if something were to result with that our priority as it is in other school districts where we in other school districts where we happen to represent a municipality our priority is the school district so we'll ensure that we just want to make sure that's in writing not just because not all of us will be on this board and know that relationships last beyond our term on a board so we just want to make sure that's memorialized sure so I mean you can approve the engagement letter tonight subject to that revision I will provide that to you tomorrow okay do I need to restate it or just uh because it says as presented so I should say as discussed as discussed all right I'll read it discussed so uh I'll make I make a motion to approve the law firm franic PC as the board Board of Education attorney and the and to authorize the board president to execute the engagement letter with franic PC as discussed second Mr Gatewood I Miss Johnson I miss Simon hi Dr Mar hi Miss vmou I motion passes 5 Z thank you thank you action item 10.2 approval of equity and rightful presence policy can I have a motion please I make a motion to approve the new equity and rightful president board policy to colon second any questions comments I just as a matter of it really I I anybody that knows me well in the administration faith will tell you Heather will tell you I love documents and act in act in active voice I did mention this at our Retreat I was hoping we would have it in active voice it's not an active voice but I look forward to uh getting this approved because it's something that is incredibly important so just wanted to state that and as we always say it's a living breathing document and um it will it will um bre live and breathe and have its have its uh way in every aspect of um who we are as a district and so we can make those changes for sure I I want to add one thing which is that if you have not read it and you are watching this evening and I think for future posterity um this really raises um the flag of where it's our North Star yes this really becomes our North Star and as an observer and participant and co-conspirator with the board and the development of the policy um I'm I'm really was very grateful to observe the board's ability to really dig into some really difficult topics the night the day of our engagement um this is not a board that takes its responsibility lightly and that was really evident that Memorial Day Weekend where you could have been with your families and yet here you were were taking the time and really investing a high level of focus into building a document that I really believe for our our staff our students and our community can really become a clar and Call of what a what what is the best of our values and I don't think it's a surprise that it happened on a Memorial Day weekend I was at the Memorial Day Parade on Monday with many of our veterans and and public servants and I couldn't have been more proud to be a part of this community to hear just the the history of our our nation to have parents come up to me and thank me for being there Memorial de parade and then to have had this like image I'm very visual but like this photographic image of our Saturday thinking about the values we want for our school district that are so aligned to the values that make us who we are as Americans there is nothing greater and more to celebrate about what our our vision is in our Constitution and this policy helps us get closer to the vision of our constitution when we stand here before the flag that to me is what this policy now does it says enough let's go further enough let's go further and so I just I'm so grateful um and I know that it took a lot of work to get there um but I but I really feel really that we need to underscore this for our community so can I make a point of clarification you said that we did this work work I do want to honor the fact that and I look at as I look at our values because I carry them with me everywhere it really was the true definition of collaboration this has been years in the making of hearing stories of specialed students whose needs weren't met or lowincome students needs that weren't met or um marginalized any other marginalized student that needs weren't met this was this started with latan back when she worked in the district and with our um committees and that Faith worked on and so forth and the other thing that was very powerful me for me is that the day that we did meet and we had some of the deepest conversations that I've ever had was also the anniversary of George Floyd's death and so for us to move this forward is um pretty powerful I also think it comes with a very large charge for you Dr katti which is I know as a board we want to see this through everything in the district and um we now have a policy which is what this board is um supposed to do is uh write policy um to see this through for our students for staff um and for our community so thank you and I think you were going somewhere else in terms of who was involved in the process we we really we didn't write the policy I just didn't want to totally take credit um so many people goad no no please well you know um Dr Waller and all the teams that were put together inity committee the equity committee and all all of those individuals all of the stakeholders that were involved you know we want to give give them credit because we couldn't have created this policy without all of their help and support right and yes a true definition of collaboration yeah yes Miss venth hi Mr Gatewood hi Miss Johnson hi Miss similon hi Dr Mario hi uh the motion passes 5 [Applause] zau action item 10.3 approval of District Administrative contracts can I have a motion please I'll make a motion to approve the District Administrative contracts as presented second Mr Gatewood I miss vmou hi Miss similon hi Dr Mario hi Miss Johnson I'm sorry what number are we on uh3 10.3 10.3 um I abstain okay um so motion passes for with one exstension okay 10.4 action item approval of building administrator contracts we have uh Dr Paul you wna and Dr zi you want to welcome yes I just wanted to Welcome to our team she's a current sd38 educator who is going to be joining our district learning Innovation team Megan man is the new director of human Dr Wy yes I'd just like to take the opportunity to introduce to our team our next director of Human Resources Dr Adam [Applause] rusek okay action item 10.4 approval of building administrator contracts can I have a motion please I make a motion to approve the building administrative contracts as presented second Mr Gatewood I Dr Maria I Miss Johnson I miss similon I miss menou I motion passes 5 Z action item 10.5 approval of personnel report can I have a motion please I make a motion to approve the Personnel report as discussed second Miss mm I Dr Maria hi Miss Simon hi Miss Johnson hi Mr Gatewood I motion passes 5 all right uh Amanda satar we want to welcome to discuss our financial statements and investment schedule board are there any questions for 11.1 no questions okay all right next uh we have our intergovernmental here this evening with us miss early uh there are any questions regarding the intergo governmental agreement and oh Mrs Vickers oh my gosh I didn't see and Robin Vickers is here welcome our our leading partner so thank you for being here um any questions for this just tremendous we thank you so much for the care uh what a great name for the support that it offers our community um it's it's really what makes 308 it's it's such an incredible part of the fiber of what makes us such a successful District so thank you for your leadership both of you and all question yes any questions okay next 11.3 uh we have the network switch refresh e rate we have Mr Kyer and Kevin um McDonald here we want to thank thank you all for being here any questions for these gentlemen regarding Jen Jen oh she's just going to what she doing she get hugs okay humanization come on back right all right any questions any questions for regarding the network switch refresh does anybody want to see what it is we brought it oh you brought the switch let's see this no come come to the camera you know this is a rare moment while Mr cerona is not here he did think it was really cool and asked them to bring it oh wow well he's he's missing out isn't he my son may finally watch why these are so important and what they do and why we need to replace them absolutely um these switches themselves provide the network connectivity for all the wireless access points the phones anything that needs to get to the internet runs through one of these switches in the building so with the current switches being 10 to or 7 to 10 years old um to uh make sure that we have uh you know as much connectivity and redundancy that we can we just need to make sure we replenish them refresh them to make sure the internet stays up so our children can learn right thank you important thank you thank you Dominic was really excited about it he was he was yeah my my kids may actually watch me on TV I don't know if you heard me they may watch me now because they they switches you oh yeah yeah yeah um next up we want to uh thank Mr Queen for being here and uh giving us any operations Department uh no this is operations Department Fleet refresh do we you want any questions about refresh and we want to think we know that this will come for information tonight and then action the next one action on the next one I can I could just give you a little starter so our oldest truck is 2000 um all the way up to 2015 there's three trucks that are in bad need of replacing totally it's just getting too too costly to repair these trucks and they're they're a very important part to our snow removal Fleet so we got a great deal we pulled three bids and and fortunately I I I dabbled in the compared co-ops a little bit and I was really surprised when um a local dealership blew them out of the water so worked great these are really close to a state bid that what we would get if we'd file for a state bid so the the local dealer gave us a great deal and and I recommend we go with this I just have a question yes ma'am there are I I I know of one so I don't want to act like it's all but and I'm a community girl is there a reason we didn't have dealerships in our district I while I love jovic's number they're not part of our district is there a reason these particular two were chosen just familiarity right um there there's no certain reason why they just picked them we were just I would love to see us use vendors in our district I know of um a dealership a Ford dealership review that our 308 family so I just wonder if we could keep it in the district just thoughts for the future absolutely thank you absolutely thank you Mr Queen and uh you're back up any with operations project update so operations update so as as everybody's left for summer our work begins right and just to give you a little rundown we we've uh kicked off this week with our health life and safety surveys these will kind of move in the same genre that we did with the high schools we we'll come back and we we'll identify items and and mark them off the list and and bring them back to the board for approval and move through that process as well again um several of the capital projects are starting this week and next week Fox Chase roof uh materials have been order we've had meetings with the contractor and they're scheduled to start that roof next week um plank rtu we're right on course with the setting of those uh other four larger units with that completion date still sitting at 6:27 we're going to make that timeline and and really optimistic um track projects OHS has the rubber 100% laid on track jump pits uh high jump all those areas are totally covered in the Rubber and we're currently meeting with the coaches and administration at that building to decide the starts and stops and get the lines on it and we are complete at OHS here at at East the rubber not yet not yet we've made we've made great projects with ASO East as well so we've uh we've got the rubber off the oval we're positioned and set with a meeting with the contractor tomorrow this contractor also was awarded the the asphalt projects but we will have this meeting tomorrow he's fully aware that that the track comes first then we move into the parking lots which parking lots will move quick but we're going to have this meeting and we're going to we're going to get this track done and with this contractor and and move on tennis are wrapping up with color coding over at asigo high school and then I just touched based on the Fox Chase and Hunt Club parking lot which we'll we'll attack that as soon as we complete the dzone here as we go east well things are looking great for projects all right thank you so much um and thank your teams actually as we go into this heaviest of work time so really thank everybody and let them know we appreciate appreciate everything we're doing because day one is coming very soon so day one is crawling up on us very fast yes sir Dr k um next we uh Mr Bell is here uh to present our intergo governmental agreements with our municipalities and we also want to thank uh we have a member of our local asgo police force here with us Sergeant ner welcome yes Mr Bell any um are there any questions from rep board no are we on the um yes intergovernmental agreement with our I do have a a question y um it's more of a comment um but I want to say that I I know that one of our priorities in the district is really improving culture and climate um and working with our local municipalities is most definitely one way to do this I also know that we are you know analyzing current systems and where we're spending our funds to make sure that it is um you know in support of everything else that we're doing and in this case I just want to call out the fact that we're um going to be paying upwards of 100 100,000 over $100,000 for our SRO and just as we do with our other resources that we pay for in our district I want to be sure that this is is an effective use of our funds um so my encouragement just for the administration um is to also review this resource to determine if this is in fact enhancing you know the safety in our buildings and assisting in improving uh the climate and culture uh of of our buildings just as a way to um sweep these types of programs up in within our other um systems that we're evaluating in regards to climate and culture I please no I totally agree Dr Marie and I think that that has been I think that many board members have brought that um before you as well being it being so important and I know that Dr conade has worked on that a lot uh with regard to relationship building between our SRO officers and our students and our faculty um been very important good point yeah definitely very much appreciated and um say Dr Kate or Mr Bell if you want to add anything I think one of those is the evidence of that Focus that Dr K and the team brought last year around ticketing I think is a great example of what you're describing Dr Murio around the attention we need to pay to how we're working together and not just falling into patterns of what we expect and that intentional e effort really yielded some things I also would say Mr B if you could could talk about um other metrics we may start to think about next year that can really kind of measure our impact so Dr Kate and then Mr Bell oh you want to start okay uh yes thank you um we did some uh very intentional work um in in collaboration with ASO police department at the onset of this school year around our vaping um concerns and drug paraphernalia um ordinance violations uh in particular um the state kind of uh struggled and and and got stuck committee if you will on legislative uh push for removing ordinance violations or ticketing for students um that didn't stop us though um the the community policing aspect the relationship aspect with our our local law enforcement has been strong um we looked at it from a restorative lens um to understand how we could build um that Equity based that trauma and form practice um we didn't want our kids to continue to be um cited for things that we know could be educated uh they could be educated on um an aspect of that is uh for a first offense of uh vaping it's help it's uh it's still referred to law enforcement are notified because that's what's in school code so it's required there um but we deal with those in-house um in terms of school-based uh consequences in learning that second offense then if if there is a student that has some recidivism with um vaping um that referral to law enforcement still doesn't result in referral to the juvenile justice system or uh an ordinance violation it's actually turned into the option for them to turn to attend a psycho educational class um with a third- party provider um uh therapeutic uh intervention if you will um and that's uh completely um uh managed by uh ASO police um we've had roughly I think 32 kids this year um that have been um uh referred to that that class um and so we've seen some really good uh outcomes from that those are going to be things that we continue to address um as we go on to reduce those recidivism rates to keep kids out of that ordinance violation and referral to Juvenile Justice um we want to really educate the kids see if there's additional things we can do from a restorative practices perspective um that trauma informed piece of understanding how they interface with law enforcement um that's not just negative but it's really more educational um that's for any kid that comes in contact not just a marginalized population but any kid in particular um and then we've also seen some um some uh uh intervention with our physical altercations um we've seen those numbers reduce um from last year's numbers to this year's numbers and the work with our um program is that if it's a first offense on a physical altercation um was it a major disruption rather than arresting a student or sighing a student from an ordinance violation or disorderly conduct um we've completely removed um the idea of of uh using those ordinance violations for disorderly conduct and so that's been a huge um push with our iGo Police Department um to get in early to get in often and to try and resolve those conflicts um when we have physical altercations that exist so there's more to come on that again we haven't uh hit every single uh aspect of this programming this has been kind of one year in in planning um but we see this growing um not only that students are going to make mistakes but how do we re-enter kids into the space because kids are coming back into our buildings and so we have to have a strong re-entry plan we have to have a strong um repair and restoration for how they enter that educational space even if they're not going to partner um with that individual that they may have had conflict with um but what does that look like for them and how can we support them best so we've done a lot of work on that side our sro's help to support that work as well as teach classes speak to you know speak to kids um that visible kind of um safe person in the building um is helpful um but there there's a lot of uh a lot of data out there a lot of research out there it it just really depends on the training that we have that trauma informed that restorative piece um and how they're utilized um and so that that's where that strong Community Partnership comes in with offic engineering um and being proactive can you can you based on what I'm looking at the handle withth care process flowchart that was in the document sure and I'm not sure if what you just described is what I'm what I'm looking at can you just give me a little explanation of what the Handle With Care process flow is absolutely as part of Illinois seek to help um they kind of rolled out this Handle With Care uh concept right um but essentially we've seen this work in practice um and that's if a student or a family experiences some type of traumatic event outside of school um uh and and police are involved there's First Responders that are involved um they can simply email us contact us whether it's phone text email whatever that is at the onset of the next school day or even that night um they don't give us details of the actual incident but they may say hey can you can you pay Handle With Care a particular Student's name um I've seen this happen we've actually dealt with it in in uh in real time uh Sergeant ning had an incident that hit his uh pass line at the PD he emailed me the student's name I quickly uh identified where that student's homeschool I passed that information with that Student's name to our Student Services Department in the building just as a point of contact for that school counselor and that school social worker they were able to make contact with that student um and it's just kind of an added way of supporting kids and families that may have experienced some type of trauma in the community that we may not be privy to we're not breaking any confidentiality because we're not sharing specifics but it's a point of contact got it especially when we know our kids are walking into the building that may have had a rough night uh may have had some some unfortunate events that have occurred so a runaway situation a domestic violence situation um the death of a family member something that just needs a little bit more TLC that's the concept between hand behind Handle With Care got it it's not us yeah it's not I yeah I appreciate that I just want to make sure I understand so now going back to what you were just explaining um I appreciate the restorative practices and everything that you just described because I think that um my caution has always been what is our role in it versus calling the police whenever the concern happens in the school and does it automatically uh cause the child to now be subject to law enforcement and or the their process and so I'm I'm so excited to hear now did one last thing and I I I did not read of course the entire school code book but is that in that process that you just outlined it's in the the newer version that you that you sent or I guess it was in there last year which process the the the process that that maybe not in the school code but the process that you followed in regards to the practices of how a student is handled if they have a first offense second offense Etc that doesn't exist in the IGA in terms of the intergovernmental agreement corre it does exist in our practice and procedure we have flowcharts that are mapped out for our secondary schools and for vaping um and for drug paraphernalia and and things um we have it for physical altercations as well um that exists um it's uh for our building administrators to kind of look at we don't we we can adhere to if this then this always there has to be the ability to flex based on what a student would need or a family may encounter um because not every physical altercation or not every situation that involves um you know vaping or drug finia should be treated the same right that's how we get into kind of some of those cookie cutter things I get it um but we do have kind of a metric for looking at some of those things and we what we want to understand is there is some level of recidivism that exists and we have to understand how much support is necessary but the restorative piece on the physical altercations is further it goes beyond just physical altercations right if you look at restorative in general 80% of it's proactive and 20% of it's reactive so there's so much more that we can be doing on the front end prior to a student having um a lapse in judgment prior to to a student misconduct issue and that's also part of what we want to focus on how are we getting more trauma informed practice out there how are we getting more culturally responsive practice Out There Our officers go through a tremendous amount of training for that um we welcome two new SRO this school year one at OE and one at o um we have certificates for their training so I know that they're actively part participating in those things how do we bring them in to share that wealth of knowledge with our Deans through our investigations making sure that when our kids even if they have a misstep they leave our offices with a sense of hope they leave our offices with a sense of someone cares for you someone loves you you made you made a poor decision it's not the end of the world we're going to welcome you back you know maybe it's the next day maybe it's the day after um and we move forward yeah and that's really where I was I was backdooring into the the because when you think about Equity um a lot of the equity happens not even necessarily in the policy but sometimes in the practice absolutely and so I'm just trying to make sure that um that there's not a lot of I know that there has to be subjectivity in how it's implemented um but I just want to make sure that when we're when we're talking about intergovernmental agreements with our sro's um it sound like you I heard you talk about the partnership because regardless of of if if we have internal practices if their if their practices are not consistent with ours then if if they're called they can immediately take action according to what their what their uh policies and procedures are as opposed to what our desires of being restorative to the child so and we have those debriefing conversations in the event that there's an incident or something like that I mean we're following up constantly we're kind of looking at could we have done this differently could we have done this better those after action reports are really critical um but it's it's also that philosophy you talked about of like when we engage with an individual what's that first step how do how are we even stepping to um that youth how are we stepping to our staff um and so that's the power of a resource officer who's been trained as a juvenile officer versus a patrol officer that you're pulling off the street um that's responding you know not every patrol officer is a trained juvenile officer so in the event that youon L1 one and they respond to a junior higher in elementary school we're not getting that SRO that's out of us we go east or us we go high school um those officers do respond um but that training is critical um and Sergeant naring is really good but he's not always there um every single day at every single building um to respond but he's usually the second one walking through the door um if he's not the first so got it um it's it's critical if I may and I think Dr Mar was really also talking about just conception SRO it is definitely something that I know that we've talked about as a board but I love that we're continuing the conversation Amy and I think it's really important I think we went to Dr concade what maybe two years ago and really talked about how do we how do we talk about this situation how do we make sure that SRO are used in the way that we need them to be used but also it's a balance with making sure we're keeping safety as well we can't forget the in integral safety role that they play in situations so I feel like I keep saying your name I if you want to respond I don't know we did have we started that real philosophical like right and it really is a Continuum um from the work that uh Mr Bell has mentioned especially with sergeant nering and uh Chief basson we met at the beginning of the year and sat down because especially the tickets were a joint you know uh agreement to what can we do differently of how can we work and the two main areas that we thought education and uh specific contact with students were in The Vaping and in the physical contact um but starting back a couple years ago I'm really looking at also the Continuum of the involvement of the SRO Mr Bell mentioned they're involved with our dual credit class and providing some uh workings with our students they're involved in our drills that are required um so they try to it is not just in situations of um behavior that is uh not uh the best decision but really trying to involve within you know the community both the school and the community at large good yeah so Sergeant nearing I knew him when he was officer nearing he was the SRO at asigo High School so I just want to thank you for marrying the compassion and the humanization of students with the skills that you need to keep our everyone safe and I appreciate it and I've seen your heart all along the way and um you know just keep climbing thank you so much for what you're doing and the skills and the compassion that you're showing other officers um in this role because we need you know we we want our students not to be traumatized more when they're at school but we we want we want that compassion we want that restorative um practices we want the trauma informed we want it all so our students understand what it means when they make a mistake that it's not the end for them but they can learn it it'll be a teachable moment and they can move past it especially when it's their first interaction with yes a law enforcement officer yes thank you thank you well I started the conversation so I just wanted or I opened with the question so I just want to thank everyone for for the conversation and uh I look forward to you know um seeing more about what this uh partnership uh might do uh for our students so thank you all thank you for bringing it up thank you for raising the issue thank you okay um 11.7 intergovernmental agreements with neighboring school districts for special education uh we we have Brad verain this evening with us and Amanda any questions for this okay um next we have our Title One schoolwide plans Boulder Hill and Long Beach Elementary School as well as plank Junior High I'm going to invite Dr con is here if there are any just a brief uh synthesis and then if there are any questions so thank you Dr very brief um for Boulder Hill and Long Beach we currently operate um schoolwide Title One programs this gives us the flexibility due to their current uh level of uh low come students to spend our Title One funds with that are allocated to those two buildings on any student um currently our other six schools um run a targeted uh Title One program which means that they can only spend their Title One funds on those specific students um we were monitoring over the 23 24 school year the low income rates of plank they have exceeded the 40% so we're bringing you their initial schoolwide plan to allow for greater flexibility at plank also for the 25 or 2425 school year so in order to operate schoolwide plans we need to have an approved um Ed plan so okay all right president action item 12.1 approval of bills for payment can have a motion please yes I make a motion to authorize the payment of bills in the amount of 4,5 1,64 this yeah $64.80 as presented second I don't like number Miss menm I Dr Maria I miss similon I Mr Gatewood I Miss Johnson I motion passes 50 action item 12.2 approval of fiscal year 24 budget amendment can I have a motion please I make a motion to approve the amendment of the fiscal year 24 budget um to be in the compliance to be in compliance with Section 17- 1.5 of the school code second Dr Mario hi Miss Johnson hi Mr Gatewood I miss venmo I miss similton I motion passes 5- action item 12.3 approval of fiscal year 25 budget can I have a motion please I make a motion to approve the fiscal year 25 budget as presented second Dr Maria I miss V I miss Simon I Mr Gatewood I Miss Johnson I motion passes 5 action item 12.4 approval of seal curriculum and Universal screener can I have a motion please I make a motion to approve the SEO Equity of K 8 curriculum implementation and the seal Equity grade 3 through 12 Universal screening imp implementation plan screener implementation plan easy for you to say second easy for you to say for you to say Mr Gatewood hi Miss Johnson hi Miss benen hi Dr Mario I miss Simon I motion passes 5- Z action item 12.5 approval of American Sign Language ASL proposal can I have a motion please I make a motion to approve the purchase of the resource for a new course ASL uh American sence language from true trueway for the 2024 2025 school year second Dr Mario hi Miss similon hi Miss vmou I Mr Gatewood I Miss Johnson with massive gratitude i u motion passes 5 action item 12.6 approval of first Solutions Transportation agreement can I have a motion please I make a motion to approve first solution Transportation agreement as presented second Miss venth hi Miss similon I Mr gatwood hi Dr Maria I Miss Johnson I motion passes 5 action item 12.7 approval of rejecting bids for concrete work can I have a motion please I make a motion to reject all bid bids and conduct a rebid for this project based on there only being one bid that adequately adequately covered the scope of the project second Dr Mario hi Miss s i Miss Johnson I Mr Gatewood I miss men I motion passes 5 Z action item 12.8 approval of fees can I have a motion P I make I make a motion to approve the proposed increase of 10 cents for a for lunch meals only and the rental classification fees as outlined second miss similton I miss venas hi Dr Maria hi Mr Gatewood hi Miss Johnson hi action item 12 oh motion passes 5 action item 12.9 approval of energy contract renewal can I have a motion please make a motion to approve the renewal of our energy contract with constellations for the ter for a term of 12 months encompassing both Natural Gas and Electric Commodities second Mr Gatewood I Miss Johnson hi Miss vmou hi Dr marel I miss Simon I motion passes 5 action item 12.1 approval of insurance res I'm sorry 12.10 act uh approval of insurance resolutions can I have a motion please I'll make a motion to approve the resolution for membership and the Property and Casualty Insurance and Workers Compensation Insurance Cooperative second Miss fouth I Mr Gatewood I miss similon I Dr Mario I Miss Johnson I motion passes 5 Z action item 12.11 approval of Homestead Marquee can I have a motion please make a motion to award the contract for the new Homestead Elementary School Marquee to correct digital display second Mr Gatewood hi Dr Mario I Miss Johnson hi Miss Simon hi Miss venman I motion passes 5 action item 12.2 second read and approval of policies can I have a motion please I'll make a motion to approve the following board policies section two Schoolboard two colon 40 two colon 125 two colon 260 two colon 265 two colon 270 section four operational Services four colon 190 section five general Personnel five colon 10 5 colon 20 5 colon 60 5 colon 100 5 colon 3 00 and section 7 students 7 col 10 7 col 20 7 col 180 second all right any questions I do have a question um Dr con Kate I know that at one point we changed the term minority recruitment are we leaving that in the title uh I'm sorry that is for policy number five colon 10 we had a lot of discussion about that last year I wasn't sure right and I thought it is required by law that's thank you I think that I I wasn't I wasn't sure if that was what and then the second thing is who are our Title 9 UM certified umor yep it's Mr Bell okay will that get changed with Mr Miller leaving so um Mr Miller will come out once um and then correct um at the end of this month um but he is not the title N9 coordinator he is the non-discrimination coordinator so then he will be replaced by a different member thank you sorry I mixed two questions together nope and then we also have obviously title n investigators of which we have a both genders just so that there is um uh comfortability in those types of so obviously Mr Miller's he will be here through June or whatever so we're approving it now but you will up it at and that is something we can update at any time any the names of those two coordinators without board approval thank you Dr Mario I miss sson I miss Johnson I Mr Gatewood I miss menman I motion passes 5 Z action item 12.13 approval of settlement agreement can I have a motion please I make a motion to approve the settlement agreement to resolve the case number 223 cat Frank pending before excuse me pending before the Illinois Department of Human human rights second Miss Simon hi Miss menou hi Dr Mario hi Mr Gatewood hi Johnson I motion passes 50 13.1 can I have a motion to adjourn I have a question I'm just kidding

Friday at 6:00 a.m. Saturday at 8 a 8: a.m. and Sunday at 2 p.m. the meeting will also be rebroadcast in DC Channel TV channels 18 on the following days Monday and Saturday at 12:00 p.m and Thursday at 3 p.m.