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and next Thursday a mobile Pantry will open at 5:00 P pm at Long Beach as Dr katti said June is pride month we stand in unity with those celebrating our District's commitment to rightful presence means each person and their story belong here we are proud of the Unique fabric that creates our beautifully diverse Community truly we are stronger together and I hope to see a lot of you at the parade on Sunday I'll be there also in June we recognized juneth which is June 19th sometimes referred to as the second Independence Day in the United States this important date represents the end of slavery through the final enforcement of the Emancipation Proclamation this is a Federal holiday and in its honor all district offices will be closed on June 19th this is the second year that the elementary schools presented one student from each of their schools with the Dr Lindsay Allen award during her tenure with the district Dr Allen was a valued and respected leader colleague and a friend to the entire sd38 Community Dr Allen passed away unexpectedly on 20 July 27th 2022 this special award ensures her Legacy of learning giving and Leadership will continue okay moving on to 8.2 board committee reports so we start off with our equity and teaching and learning report so we have a document which is available to the public to review um what happened within the meeting and so I would ask anyone who's interested to please um review that document and as it relates to our committee um I would ask that we um if there are any questions if we could move from one report to the other there's nothing no questions all right the finance and Facilities report are there any questions all right and the policy and legislative report okay and we're moving on to 8.3 board member comments any board member comments would you like to start Mary Joe sure um well as everyone is aware school's out um the um members of the cabinet and the board were at a couple graduations a few weeks ago for both both us we go east and as we go High um additionally there were some um other celebrations uh some of which I was able to get to uh there were a couple well there were alumni walks at all of the individual um elementary schools which were wonderful and again um to see the elementary school kids just admire the uh the seniors walking by was pretty amazing um also there were um some eighth grade recognitions for all of the students that were moving on from their respective Junior High onto um on to either as we go east or as we go or wherever they might be going uh so I was able to get to a couple of those and it's it's uh they were very positive um they were very positive and and quite frankly they were quite fun that's all I have great else I just wanted to thank the administration at plank for allowing me to be um one of their uh speakers at their promotion ceremony last week it was truly an honor and something that you don't take lightly as a board member and um it was a beautiful uh perspective to have sitting up there watching all these students excited to go to high school um I'll just say a few words uh because and my words are actually just showing appreciation for Faith doas and your lead leadership our first two years on the board was very very interesting to say the least I like that way you put that yes and not only as a new board member but you really were The Guiding Light um to help me become familiar to with uh not only the role but but the district and so I thank you for your passion and your dedication that you exhibit not only toward the kids but also the staff and I thank you for your leadership in your direction over the years and as you know I know we talked a lot about how many hours you have put in I I think I mean I I I don't 25 years of 25 years of board meetings and and again that's that that says it all but again thank you so much um from the bottom of my heart I appreciate all that you have done for me so I can only imagine if you multiply that by thousands so thank you yeah so if I look at you going to cry I'm already there you know me I mean so your leadership is something that I mean we're all going to talk about it we're are all going to admire it um and so I don't think I need to say much more about that but um you and I bonded over so many things right when I come into your office I always look forward to looking at your shoe calendar it's had all these really cool quirky shoes on it and we love shoes and so I always before we even started a meeting I had to make sure I I looked at all the shoes and um you know and then just experiencing how you your family has these exotic meats that you guys are always you know experimenting with and I always look forward to hearing you like what you what were you eating this time um and then just you know how I'm looking forward to you enjoying the next Journey yeah in your life like you worked so hard for so long please add sleep and now you know um getting out on the boat with your husband and enjoying Florida and Colorado and Utah and all these different places that he's been experiencing but you haven't and when you have have been there you've been working most of the time like you know you're on 24-hour call and so I I just want to see you enjoy what you've earned so thank you so much for for the the time that you've spent thank [Applause] you and so now I'm I mean still this is another Bitter Sweet moment cuz Marine this is her last um board meeting with the District 308 and you know on behalf of the board sincerely deepest appreciation for what you've done for our district you know 12 years is a long time it's a long time to us just bonding right and you've done an exceptional job of of keeping us informed and being the board attorney and then what you've done for the administration and all the calls that had to be made and all the work that you've done and I know you would see it as um this is just what I do right you know you talked to me about your dad and how long he you know was in one place right and you're like you've been at your you've been on on your role for how many years with this awesome 30 years 30 years so we understand like your your the foundation what your dad instilled in you and years 44 years right and what and like like that's what you know right that's what you've seen and and you're loyal and we appreciate that from you and so we we have a gift I'll give it to you before you leave but we just wanted to say thank you [Applause] okay now we'll move to 9.1 the consent agenda can I have a motion to approve the consent agenda please I make a motion to approve all items under consent including 9.1 minutes from the Board of Education meeting on May 6 2024 open and closed sessions 9.2 the acknowledgement of the requests received by the district 9.3 acknowledgement of gifts Andor donations 9.4 acknowledgement of decommissioned items and 9.5 field trips in nonprofit for for nonprofit organizations second are there any questions on I have a Yeah question yes before yes go right up um maybe I'll say both questions and then uh someone can respond my first question is in regard to the list of decommissioned items I I believe I understand what it's stating but I'm not sure as a board or as a board member I'll speak to myself personally what I'm supposed to be looking for like why are these particular items bought to the board for decommissioning and then my second question is related to the nonprofit use of um our buses um the document that was shared I just want to like I just want to be because there's an estimated cost on there is that what they are paying us to rent buses or is that what we're incurring because we're allowing them to use our buses I just want to make sure I'm understanding what the agreement is um and then my understanding is we would approve these so if there was a nonprofit organization maybe that was against maybe some of our values or something like that we could you know choose not to allow use of our of our uh buses well Amy it's Jen I'm going to actually answer about the gifts and donations and decommissioned items because it's something that we've been looking to do um as a board for a very long time as we have um really progressed with finance and um it's something that is very customary we've just have never never done it um so it brings to the board's attention oh look at all of these let's say just for an example Chromebooks are being decommissioned or all of these switches are being decommissioned it is an awareness that that is happening and that that very possibly they need to be replaced um so that is kind of what you're looking at you don't have to look at a serial number and be like well where is serial number 3602 um so that's partially it and then the gifts and donations as well it's just something that is customary for boards to see but our finance department um is finally uh and our new Finance leaders are really coming to the table and uh sharing with us that the stuff that we've should have had in the past so I was actually before you said something going to give Amanda and uh rapael a huge shout out they have really everything that we've asked them to do and building transparency for finances in our in our district they have really stepped up to the plate and um in it they have found um lots of areas of opportunities where we can be better and they continue to uh bring that forward such as with fees and with bus rental agreements we never would have known that before and in this light of transparency that's why you're seeing this stuff come forward so I am just eternally grateful to our finance department Raphael isn't here this evening Amanda is sitting in I don't know that we have an answer for the buses yeah thank you Jen for that so I'm now that makes sense to me as a board member I should be looking at that and saying oh these are being decommissioned so it's a possibility that we will be asked to replace these as you know provide funds to replace these in the future is that what you're saying and in some cases okay I can speak to it a little bit more um the decommissioned items are things that are on the asset control list so those would be items that are more than $2500 um and that have extended their life past um what they're worth and so those items are often decommissioned and then they would fall off of our asset list I I have a quick followup question what happens to the decommission items what happens to all the old Chromebooks um so the for electronics they're usually recycled by companies um that will take them and recycle them okay and and textbooks um textbooks are usually donated sometimes um you know private schools will take them or sometimes they're shipped to other places that are need yeah we've been looking for some places to donate some of these um these textbooks some of them are from 2007 um that have been in our in our in our care um and taking up a lot of space actually and sometimes I also know just from my past life it costs us more money to try to find new places for these things so we just recycle them because it just becomes cost prohibitive at some point but Amy like some things also you'll notice oh well we haven't had new curriculum for you know since 2007 for specific social studies and you know it really helps to bring with with their new asset inventory process bring forward things and highlight things that we haven't kind of um been Keen to before thank you everyone can we speak to the bses proc yeah I think Amanda's will have to we don't know do we has an update do you want to just share some of the information when I yeah from Paul this is an estimated cost she put it in the in the trip tracker to come up with the estimated cost so yes that's what they will be paying correct it's an estimate and then they usually go back and shrew up the invoice before they actually send it or get a payment for it so will the invoice be penny for Penny dollar for dollar or no for the estimate so it's it's just based on a flat estimate of miles and how many drivers but sometimes that can vary if they go over the miles or if they have to add other monitors or something to the bus rout could you hear her Amy yeah I think I yeah I I pretty much heard her um I guess I'm I'm the question is is that cost what they are estimating they will pay us or that we are providing in kind then no they will pay that's that's the cost that they would be paying yes okay we don't absorb they pay for it yes right but I think as a board we also have to this is one instance but if this became ongoing we'd have to have a discussion about wear and tear on our buses and how often do we want to use them and so forth but I think that's why if you bring this to us it allows us to be a part of that discussion and a part of that decision so thank you yes and then the second part of my question was we have discretion as a board in regards to the organizations that we're lending or that we're allowing or because we allow this certain organization to rent our buses then we have to allow all organizations to rent our buses I mean I think it's up to our discretion I'm not sure um you know I guess it would depend on the wear and tear and how they're using our buses if we allow it but it would be the same as them renting our facilities um as long as they're taking good care of our property we allow them to do so that that's a great question Amy and I think that that's something that the passing legislation committee I think will if if we could flag that we'll flag that so for some review around what those principles are did you want to add more to that Dr Mar yeah I'm spe I you know I'm specifically thinking about um um you know I don't have the policy right in front of me but um you know what organizations that might you know we would like to lend or be able to offer possibly off and I'll just speak for myself possibly offer this to organizations that align with our values if an organization were to come forth that might not align with our values um and request this a bus rental from us to rent buses from us are we obligated to do that because we have done that for others or is that discretion of the board and maybe we don't have the answer for that right now I think that's fine but I do think think it's something that we can flag yeah definitely there's some issues around consistency as a public institution that we have to attend to based on the law um so we'll definitely flag that in good Mr G hi Dr Mario hi Miss Johnson hi Miss Simon hi I motion passes 5 10.1 action item approval of Franc PC as Board of Education attorney can I have a motion please I'll make a motion to improve the law firm Franc PC as the Board of Education attorney and to authorize the board president to execute the engagement letter with franic as presented second okay so any I'm gonna I have a question or I have some comments so first i' just like to share with the public the process should we invite mrow um sure why not yeah yeah this is Brian Crawley he is um our board attorney with Franc so the process went like this so in early February the administration issued a request for proposal for the district's Legal Services there was an invitation submitted um to 16 legal firms who had have been known to have experience with educational institutions so the RFP um was made available also on the district website in early February so a total of 11 firm submitted their proposal um at the end of February and then the bid packets were opened by the Chief Financial Officer um OB Mr oaimi on February 29th and eight legal firms were selected to participate in the first round of interviews with um cabinet members over a 3-day period after the screening um process was completed the top three firms were Franc Addison and Robin Schwarz they were invited to participate in an interview with the board on two separate OA occasions um in April in early April the next round of interviews um was with the Board of Education and the person who would be representing the board and at that point um Franc was then selected as our board attorney so um you you have some questions you have some comments or are you going to talk about the conflict of interest and the engagement letter I yeah I I don't have to I I welcome you to oh yeah absolutely we um I think it's very important to understand that one of the things that this board has worked on and I'll be very honest I've helped kind of lead the charge and so if I want to make sure that we're very transparent is when you are a very large organization you work with a lot of vendors and sometimes you work with them and you continue to work with them and you don't realize that you haven't kind of reviewed where you're at and what you're looking for and your goals change over time um we wanted to as a board look at vendors and we started this um probably a year or two ago any vendors that we had been working with over 3 years and how long we had working how long we had been working with them and seeing if there was something that we wanted to do differently um or if our goals had changed or what have you one of these was um our law our our law representation and it was a really good opportunity for us as a board to go through a process of putting an RFP out um and doing a search and interview and so forth and um I do also want to say that Addison and um Mrs lemon were a part of that and we always ask our incumbents to you know be a part of that process so I think even we were surprised um you know when we ended up choosing franic as they met and uh really came to the table with all of the things that we are looking for and one of them is and it's going to be a huge change for this for this board is that we've always had attorney representation through um everything and one of the ways in which we can reduce our fees and our costs is to make sure that we are using our board attorney um judiciously and making sure that is do they always need to be there and so forth and that was something that is going to be a change for us I do think that with the engagement letter um we do want to look at very specifically putting in um an some sort of language around conflict of interest now I know that might be a little bit outside of something that you do I know engagement letters are very um standard protocol um but we just want to make sure that we have some conflict of interest language in there that's something that came out of a discussion that we had so I'll be frank with you we probably should have done this before tonight but I think we're all just on a little bit in summer mode so um if that's okay uh before we sign it I think that's something that we're interested in but just to add on to what you're saying Brian it was something that we actually discussed and you made a very um concise statement when we were having our our discussion and so just even the statement in regards to how you all currently handle um conflicts of interest when dealing with school boards and or your other clients I think that would be sufficient sure yeah first let me just say uh we so appreciate the confidence you placed in our firm uh the due diligence you did undertake um we will always be there I me just to that but so I want to add to that as far as the conflict of interest goes and just so I'm clear we we have no conflict of interest as we speak with any municipalities other governmental bodies that you would most likely interact with here if something were to result with that our priority as it is in other school districts where we in other school districts where we happen to represent a municipality our priority is the school district so we'll ensure that we just want to make sure that's in writing not just because not all of us will be on this board and know that relationships last beyond our term on a board so we just want to make sure that's memorialized sure so I mean you can approve the engagement letter tonight subject to that revision I will provide that to you tomorrow okay do I need to restate it or just uh because it says as presented so I should say as discussed as discussed all right I'll read it discussed so uh I'll make I make a motion to approve the law firm franic PC as the board Board of Education attorney and the and to authorize the board president to execute the engagement letter with franic PC as discussed second Mr Gatewood I Miss Johnson I miss Simon hi Dr Mar hi Miss vmou I motion passes 5 Z thank you thank you action item 10.2 approval of equity and rightful presence policy can I have a motion please I make a motion to approve the new equity and rightful president board policy to colon second any questions comments I just as a matter of it really I I anybody that knows me well in the administration faith will tell you Heather will tell you I love documents and act in act in active voice I did mention this at our Retreat I was hoping we would have it in active voice it's not an active voice but I look forward to uh getting this approved because it's something that is incredibly important so just wanted to state that and as we always say it's a living breathing document and um it will it will um bre live and breathe and have its have its uh way in every aspect of um who we are as a district and so we can make those changes for sure I I want to add one thing which is that if you have not read it and you are watching this evening and I think for future posterity um this really raises um the flag of where it's our North Star yes this really becomes our North Star and as an observer and participant and co-conspirator with the board and the development of the policy um I'm I'm really was very grateful to observe the board's ability to really dig into some really difficult topics the night the day of our engagement um this is not a board that takes its responsibility lightly and that was really evident that Memorial Day Weekend where you could have been with your families and yet here you were were taking the time and really investing a high level of focus into building a document that I really believe for our our staff our students and our community can really become a clar and Call of what a what what is the best of our values and I don't think it's a surprise that it happened on a Memorial Day weekend I was at the Memorial Day Parade on Monday with many of our veterans and and public servants and I couldn't have been more proud to be a part of this community to hear just the the history of our our nation to have parents come up to me and thank me for being there Memorial de parade and then to have had this like image I'm very visual but like this photographic image of our Saturday thinking about the values we want for our school district that are so aligned to the values that make us who we are as Americans there is nothing greater and more to celebrate about what our our vision is in our Constitution and this policy helps us get closer to the vision of our constitution when we stand here before the flag that to me is what this policy now does it says enough let's go further enough let's go further and so I just I'm so grateful um and I know that it took a lot of work to get there um but I but I really feel really that we need to underscore this for our community so can I make a point of clarification you said that we did this work work I do want to honor the fact that and I look at as I look at our values because I carry them with me everywhere it really was the true definition of collaboration this has been years in the making of hearing stories of specialed students whose needs weren't met or lowincome students needs that weren't met or um marginalized any other marginalized student that needs weren't met this was this started with latan back when she worked in the district and with our um committees and that Faith worked on and so forth and the other thing that was very powerful me for me is that the day that we did meet and we had some of the deepest conversations that I've ever had was also the anniversary of George Floyd's death and so for us to move this forward is um pretty powerful I also think it comes with a very large charge for you Dr katti which is I know as a board we want to see this through everything in the district and um we now have a policy which is what this board is um supposed to do is uh write policy um to see this through for our students for staff um and for our community so thank you and I think you were going somewhere else in terms of who was involved in the process we we really we didn't write the policy I just didn't want to totally take credit um so many people goad no no please well you know um Dr Waller and all the teams that were put together inity committee the equity committee and all all of those individuals all of the stakeholders that were involved you know we want to give give them credit because we couldn't have created this policy without all of their help and support right and yes a true definition of collaboration yeah yes Miss venth hi Mr Gatewood hi Miss Johnson hi Miss similon hi Dr Mario hi uh the motion passes 5 [Applause] zau action item 10.3 approval of District Administrative contracts can I have a motion please I'll make a motion to approve the District Administrative contracts as presented second Mr Gatewood I miss vmou hi Miss similon hi Dr Mario hi Miss Johnson I'm sorry what number are we on uh3 10.3 10.3 um I abstain okay um so motion passes for with one exstension okay 10.4 action item approval of building administrator contracts we have uh Dr Paul you wna and Dr zi you want to welcome yes I just wanted to Welcome to our team she's a current sd38 educator who is going to be joining our district learning Innovation team Megan man is the new director of human Dr Wy yes I'd just like to take the opportunity to introduce to our team our next director of Human Resources Dr Adam [Applause] rusek okay action item 10.4 approval of building administrator contracts can I have a motion please I make a motion to approve the building administrative contracts as presented second Mr Gatewood I Dr Maria I Miss Johnson I miss similon I miss menou I motion passes 5 Z action item 10.5 approval of personnel report can I have a motion please I make a motion to approve the Personnel report as discussed second Miss mm I Dr Maria hi Miss Simon hi Miss Johnson hi Mr Gatewood I motion passes 5 all right uh Amanda satar we want to welcome to discuss our financial statements and investment schedule board are there any questions for 11.1 no questions okay all right next uh we have our intergovernmental here this evening with us miss early uh there are any questions regarding the intergo governmental agreement and oh Mrs Vickers oh my gosh I didn't see and Robin Vickers is here welcome our our leading partner so thank you for being here um any questions for this just tremendous we thank you so much for the care uh what a great name for the support that it offers our community um it's it's really what makes 308 it's it's such an incredible part of the fiber of what makes us such a successful District so thank you for your leadership both of you and all question yes any questions okay next 11.3 uh we have the network switch refresh e rate we have Mr Kyer and Kevin um McDonald here we want to thank thank you all for being here any questions for these gentlemen regarding Jen Jen oh she's just going to what she doing she get hugs okay humanization come on back right all right any questions any questions for regarding the network switch refresh does anybody want to see what it is we brought it oh you brought the switch let's see this no come come to the camera you know this is a rare moment while Mr cerona is not here he did think it was really cool and asked them to bring it oh wow well he's he's missing out isn't he my son may finally watch why these are so important and what they do and why we need to replace them absolutely um these switches themselves provide the network connectivity for all the wireless access points the phones anything that needs to get to the internet runs through one of these switches in the building so with the current switches being 10 to or 7 to 10 years old um to uh make sure that we have uh you know as much connectivity and redundancy that we can we just need to make sure we replenish them refresh them to make sure the internet stays up so our children can learn right thank you important thank you thank you Dominic was really excited about it he was he was yeah my my kids may actually watch me on TV I don't know if you heard me they may watch me now because they they switches you oh yeah yeah yeah um next up we want to uh thank Mr Queen for being here and uh giving us any operations Department uh no this is operations Department Fleet refresh do we you want any questions about refresh and we want to think we know that this will come for information tonight and then action the next one action on the next one I can I could just give you a little starter so our oldest truck is 2000 um all the way up to 2015 there's three trucks that are in bad need of replacing totally it's just getting too too costly to repair these trucks and they're they're a very important part to our snow removal Fleet so we got a great deal we pulled three bids and and fortunately I I I dabbled in the compared co-ops a little bit and I was really surprised when um a local dealership blew them out of the water so worked great these are really close to a state bid that what we would get if we'd file for a state bid so the the local dealer gave us a great deal and and I recommend we go with this I just have a question yes ma'am there are I I I know of one so I don't want to act like it's all but and I'm a community girl is there a reason we didn't have dealerships in our district I while I love jovic's number they're not part of our district is there a reason these particular two were chosen just familiarity right um there there's no certain reason why they just picked them we were just I would love to see us use vendors in our district I know of um a dealership a Ford dealership review that our 308 family so I just wonder if we could keep it in the district just thoughts for the future absolutely thank you absolutely thank you Mr Queen and uh you're back up any with operations project update so operations update so as as everybody's left for summer our work begins right and just to give you a little rundown we we've uh kicked off this week with our health life and safety surveys these will kind of move in the same genre that we did with the high schools we we'll come back and we we'll identify items and and mark them off the list and and bring them back to the board for approval and move through that process as well again um several of the capital projects are starting this week and next week Fox Chase roof uh materials have been order we've had meetings with the contractor and they're scheduled to start that roof next week um plank rtu we're right on course with the setting of those uh other four larger units with that completion date still sitting at 6:27 we're going to make that timeline and and really optimistic um track projects OHS has the rubber 100% laid on track jump pits uh high jump all those areas are totally covered in the Rubber and we're currently meeting with the coaches and administration at that building to decide the starts and stops and get the lines on it and we are complete at OHS here at at East the rubber not yet not yet we've made we've made great projects with ASO East as well so we've uh we've got the rubber off the oval we're positioned and set with a meeting with the contractor tomorrow this contractor also was awarded the the asphalt projects but we will have this meeting tomorrow he's fully aware that that the track comes first then we move into the parking lots which parking lots will move quick but we're going to have this meeting and we're going to we're going to get this track done and with this contractor and and move on tennis are wrapping up with color coding over at asigo high school and then I just touched based on the Fox Chase and Hunt Club parking lot which we'll we'll attack that as soon as we complete the dzone here as we go east well things are looking great for projects all right thank you so much um and thank your teams actually as we go into this heaviest of work time so really thank everybody and let them know we appreciate appreciate everything we're doing because day one is coming very soon so day one is crawling up on us very fast yes sir Dr k um next we uh Mr Bell is here uh to present our intergo governmental agreements with our municipalities and we also want to thank uh we have a member of our local asgo police force here with us Sergeant ner welcome yes Mr Bell any um are there any questions from rep board no are we on the um yes intergovernmental agreement with our I do have a a question y um it's more of a comment um but I want to say that I I know that one of our priorities in the district is really improving culture and climate um and working with our local municipalities is most definitely one way to do this I also know that we are you know analyzing current systems and where we're spending our funds to make sure that it is um you know in support of everything else that we're doing and in this case I just want to call out the fact that we're um going to be paying upwards of 100 100,000 over $100,000 for our SRO and just as we do with our other resources that we pay for in our district I want to be sure that this is is an effective use of our funds um so my encouragement just for the administration um is to also review this resource to determine if this is in fact enhancing you know the safety in our buildings and assisting in improving uh the climate and culture uh of of our buildings just as a way to um sweep these types of programs up in within our other um systems that we're evaluating in regards to climate and culture I please no I totally agree Dr Marie and I think that that has been I think that many board members have brought that um before you as well being it being so important and I know that Dr conade has worked on that a lot uh with regard to relationship building between our SRO officers and our students and our faculty um been very important good point yeah definitely very much appreciated and um say Dr Kate or Mr Bell if you want to add anything I think one of those is the evidence of that Focus that Dr K and the team brought last year around ticketing I think is a great example of what you're describing Dr Murio around the attention we need to pay to how we're working together and not just falling into patterns of what we expect and that intentional e effort really yielded some things I also would say Mr B if you could could talk about um other metrics we may start to think about next year that can really kind of measure our impact so Dr Kate and then Mr Bell oh you want to start okay uh yes thank you um we did some uh very intentional work um in in collaboration with ASO police department at the onset of this school year around our vaping um concerns and drug paraphernalia um ordinance violations uh in particular um the state kind of uh struggled and and and got stuck committee if you will on legislative uh push for removing ordinance violations or ticketing for students um that didn't stop us though um the the community policing aspect the relationship aspect with our our local law enforcement has been strong um we looked at it from a restorative lens um to understand how we could build um that Equity based that trauma and form practice um we didn't want our kids to continue to be um cited for things that we know could be educated uh they could be educated on um an aspect of that is uh for a first offense of uh vaping it's help it's uh it's still referred to law enforcement are notified because that's what's in school code so it's required there um but we deal with those in-house um in terms of school-based uh consequences in learning that second offense then if if there is a student that has some recidivism with um vaping um that referral to law enforcement still doesn't result in referral to the juvenile justice system or uh an ordinance violation it's actually turned into the option for them to turn to attend a psycho educational class um with a third- party provider um uh therapeutic uh intervention if you will um and that's uh completely um uh managed by uh ASO police um we've had roughly I think 32 kids this year um that have been um uh referred to that that class um and so we've seen some really good uh outcomes from that those are going to be things that we continue to address um as we go on to reduce those recidivism rates to keep kids out of that ordinance violation and referral to Juvenile Justice um we want to really educate the kids see if there's additional things we can do from a restorative practices perspective um that trauma informed piece of understanding how they interface with law enforcement um that's not just negative but it's really more educational um that's for any kid that comes in contact not just a marginalized population but any kid in particular um and then we've also seen some um some uh uh intervention with our physical altercations um we've seen those numbers reduce um from last year's numbers to this year's numbers and the work with our um program is that if it's a first offense on a physical altercation um was it a major disruption rather than arresting a student or sighing a student from an ordinance violation or disorderly conduct um we've completely removed um the idea of of uh using those ordinance violations for disorderly conduct and so that's been a huge um push with our iGo Police Department um to get in early to get in often and to try and resolve those conflicts um when we have physical altercations that exist so there's more to come on that again we haven't uh hit every single uh aspect of this programming this has been kind of one year in in planning um but we see this growing um not only that students are going to make mistakes but how do we re-enter kids into the space because kids are coming back into our buildings and so we have to have a strong re-entry plan we have to have a strong um repair and restoration for how they enter that educational space even if they're not going to partner um with that individual that they may have had conflict with um but what does that look like for them and how can we support them best so we've done a lot of work on that side our sro's help to support that work as well as teach classes speak to you know speak to kids um that visible kind of um safe person in the building um is helpful um but there there's a lot of uh a lot of data out there a lot of research out there it it just really depends on the training that we have that trauma informed that restorative piece um and how they're utilized um and so that that's where that strong Community Partnership comes in with offic engineering um and being proactive can you can you based on what I'm looking at the handle withth care process flowchart that was in the document sure and I'm not sure if what you just described is what I'm what I'm looking at can you just give me a little explanation of what the Handle With Care process flow is absolutely as part of Illinois seek to help um they kind of rolled out this Handle With Care uh concept right um but essentially we've seen this work in practice um and that's if a student or a family experiences some type of traumatic event outside of school um uh and and police are involved there's First Responders that are involved um they can simply email us contact us whether it's phone text email whatever that is at the onset of the next school day or even that night um they don't give us details of the actual incident but they may say hey can you can you pay Handle With Care a particular Student's name um I've seen this happen we've actually dealt with it in in uh in real time uh Sergeant ning had an incident that hit his uh pass line at the PD he emailed me the student's name I quickly uh identified where that student's homeschool I passed that information with that Student's name to our Student Services Department in the building just as a point of contact for that school counselor and that school social worker they were able to make contact with that student um and it's just kind of an added way of supporting kids and families that may have experienced some type of trauma in the community that we may not be privy to we're not breaking any confidentiality because we're not sharing specifics but it's a point of contact got it especially when we know our kids are walking into the building that may have had a rough night uh may have had some some unfortunate events that have occurred so a runaway situation a domestic violence situation um the death of a family member something that just needs a little bit more TLC that's the concept between hand behind Handle With Care got it it's not us yeah it's not I yeah I appreciate that I just want to make sure I understand so now going back to what you were just explaining um I appreciate the restorative practices and everything that you just described because I think that um my caution has always been what is our role in it versus calling the police whenever the concern happens in the school and does it automatically uh cause the child to now be subject to law enforcement and or the their process and so I'm I'm so excited to hear now did one last thing and I I I did not read of course the entire school code book but is that in that process that you just outlined it's in the the newer version that you that you sent or I guess it was in there last year which process the the the process that that maybe not in the school code but the process that you followed in regards to the practices of how a student is handled if they have a first offense second offense Etc that doesn't exist in the IGA in terms of the intergovernmental agreement corre it does exist in our practice and procedure we have flowcharts that are mapped out for our secondary schools and for vaping um and for drug paraphernalia and and things um we have it for physical altercations as well um that exists um it's uh for our building administrators to kind of look at we don't we we can adhere to if this then this always there has to be the ability to flex based on what a student would need or a family may encounter um because not every physical altercation or not every situation that involves um you know vaping or drug finia should be treated the same right that's how we get into kind of some of those cookie cutter things I get it um but we do have kind of a metric for looking at some of those things and we what we want to understand is there is some level of recidivism that exists and we have to understand how much support is necessary but the restorative piece on the physical altercations is further it goes beyond just physical altercations right if you look at restorative in general 80% of it's proactive and 20% of it's reactive so there's so much more that we can be doing on the front end prior to a student having um a lapse in judgment prior to to a student misconduct issue and that's also part of what we want to focus on how are we getting more trauma informed practice out there how are we getting more culturally responsive practice Out There Our officers go through a tremendous amount of training for that um we welcome two new SRO this school year one at OE and one at o um we have certificates for their training so I know that they're actively part participating in those things how do we bring them in to share that wealth of knowledge with our Deans through our investigations making sure that when our kids even if they have a misstep they leave our offices with a sense of hope they leave our offices with a sense of someone cares for you someone loves you you made you made a poor decision it's not the end of the world we're going to welcome you back you know maybe it's the next day maybe it's the day after um and we move forward yeah and that's really where I was I was backdooring into the the because when you think about Equity um a lot of the equity happens not even necessarily in the policy but sometimes in the practice absolutely and so I'm just trying to make sure that um that there's not a lot of I know that there has to be subjectivity in how it's implemented um but I just want to make sure that when we're when we're talking about intergovernmental agreements with our sro's um it sound like you I heard you talk about the partnership because regardless of of if if we have internal practices if their if their practices are not consistent with ours then if if they're called they can immediately take action according to what their what their uh policies and procedures are as opposed to what our desires of being restorative to the child so and we have those debriefing conversations in the event that there's an incident or something like that I mean we're following up constantly we're kind of looking at could we have done this differently could we have done this better those after action reports are really critical um but it's it's also that philosophy you talked about of like when we engage with an individual what's that first step how do how are we even stepping to um that youth how are we stepping to our staff um and so that's the power of a resource officer who's been trained as a juvenile officer versus a patrol officer that you're pulling off the street um that's responding you know not every patrol officer is a trained juvenile officer so in the event that youon L1 one and they respond to a junior higher in elementary school we're not getting that SRO that's out of us we go east or us we go high school um those officers do respond um but that training is critical um and Sergeant naring is really good but he's not always there um every single day at every single building um to respond but he's usually the second one walking through the door um if he's not the first so got it um it's it's critical if I may and I think Dr Mar was really also talking about just conception SRO it is definitely something that I know that we've talked about as a board but I love that we're continuing the conversation Amy and I think it's really important I think we went to Dr concade what maybe two years ago and really talked about how do we how do we talk about this situation how do we make sure that SRO are used in the way that we need them to be used but also it's a balance with making sure we're keeping safety as well we can't forget the in integral safety role that they play in situations so I feel like I keep saying your name I if you want to respond I don't know we did have we started that real philosophical like right and it really is a Continuum um from the work that uh Mr Bell has mentioned especially with sergeant nering and uh Chief basson we met at the beginning of the year and sat down because especially the tickets were a joint you know uh agreement to what can we do differently of how can we work and the two main areas that we thought education and uh specific contact with students were in The Vaping and in the physical contact um but starting back a couple years ago I'm really looking at also the Continuum of the involvement of the SRO Mr Bell mentioned they're involved with our dual credit class and providing some uh workings with our students they're involved in our drills that are required um so they try to it is not just in situations of um behavior that is uh not uh the best decision but really trying to involve within you know the community both the school and the community at large good yeah so Sergeant nearing I knew him when he was officer nearing he was the SRO at asigo High School so I just want to thank you for marrying the compassion and the humanization of students with the skills that you need to keep our everyone safe and I appreciate it and I've seen your heart all along the way and um you know just keep climbing thank you so much for what you're doing and the skills and the compassion that you're showing other officers um in this role because we need you know we we want our students not to be traumatized more when they're at school but we we want we want that compassion we want that restorative um practices we want the trauma informed we want it all so our students understand what it means when they make a mistake that it's not the end for them but they can learn it it'll be a teachable moment and they can move past it especially when it's their first interaction with yes a law enforcement officer yes thank you thank you well I started the conversation so I just wanted or I opened with the question so I just want to thank everyone for for the conversation and uh I look forward to you know um seeing more about what this uh partnership uh might do uh for our students so thank you all thank you for bringing it up thank you for raising the issue thank you okay um 11.7 intergovernmental agreements with neighboring school districts for special education uh we we have Brad verain this evening with us and Amanda any questions for this okay um next we have our Title One schoolwide plans Boulder Hill and Long Beach Elementary School as well as plank Junior High I'm going to invite Dr con is here if there are any just a brief uh synthesis and then if there are any questions so thank you Dr very brief um for Boulder Hill and Long Beach we currently operate um schoolwide Title One programs this gives us the flexibility due to their current uh level of uh low come students to spend our Title One funds with that are allocated to those two buildings on any student um currently our other six schools um run a targeted uh Title One program which means that they can only spend their Title One funds on those specific students um we were monitoring over the 23 24 school year the low income rates of plank they have exceeded the 40% so we're bringing you their initial schoolwide plan to allow for greater flexibility at plank also for the 25 or 2425 school year so in order to operate schoolwide plans we need to have an approved um Ed plan so okay all right president action item 12.1 approval of bills for payment can have a motion please yes I make a motion to authorize the payment of bills in the amount of 4,5 1,64 this yeah $64.80 as presented second I don't like number Miss menm I Dr Maria I miss similon I Mr Gatewood I Miss Johnson I motion passes 50 action item 12.2 approval of fiscal year 24 budget amendment can I have a motion please I make a motion to approve the amendment of the fiscal year 24 budget um to be in the compliance to be in compliance with Section 17- 1.5 of the school code second Dr Mario hi Miss Johnson hi Mr Gatewood I miss venmo I miss similton I motion passes 5- action item 12.3 approval of fiscal year 25 budget can I have a motion please I make a motion to approve the fiscal year 25 budget as presented second Dr Maria I miss V I miss Simon I Mr Gatewood I Miss Johnson I motion passes 5 action item 12.4 approval of seal curriculum and Universal screener can I have a motion please I make a motion to approve the SEO Equity of K 8 curriculum implementation and the seal Equity grade 3 through 12 Universal screening imp implementation plan screener implementation plan easy for you to say second easy for you to say for you to say Mr Gatewood hi Miss Johnson hi Miss benen hi Dr Mario I miss Simon I motion passes 5- Z action item 12.5 approval of American Sign Language ASL proposal can I have a motion please I make a motion to approve the purchase of the resource for a new course ASL uh American sence language from true trueway for the 2024 2025 school year second Dr Mario hi Miss similon hi Miss vmou I Mr Gatewood I Miss Johnson with massive gratitude i u motion passes 5 action item 12.6 approval of first Solutions Transportation agreement can I have a motion please I make a motion to approve first solution Transportation agreement as presented second Miss venth hi Miss similon I Mr gatwood hi Dr Maria I Miss Johnson I motion passes 5 action item 12.7 approval of rejecting bids for concrete work can I have a motion please I make a motion to reject all bid bids and conduct a rebid for this project based on there only being one bid that adequately adequately covered the scope of the project second Dr Mario hi Miss s i Miss Johnson I Mr Gatewood I miss men I motion passes 5 Z action item 12.8 approval of fees can I have a motion P I make I make a motion to approve the proposed increase of 10 cents for a for lunch meals only and the rental classification fees as outlined second miss similton I miss venas hi Dr Maria hi Mr Gatewood hi Miss Johnson hi action item 12 oh motion passes 5 action item 12.9 approval of energy contract renewal can I have a motion please make a motion to approve the renewal of our energy contract with constellations for the ter for a term of 12 months encompassing both Natural Gas and Electric Commodities second Mr Gatewood I Miss Johnson hi Miss vmou hi Dr marel I miss Simon I motion passes 5 action item 12.1 approval of insurance res I'm sorry 12.10 act uh approval of insurance resolutions can I have a motion please I'll make a motion to approve the resolution for membership and the Property and Casualty Insurance and Workers Compensation Insurance Cooperative second Miss fouth I Mr Gatewood I miss similon I Dr Mario I Miss Johnson I motion passes 5 Z action item 12.11 approval of Homestead Marquee can I have a motion please make a motion to award the contract for the new Homestead Elementary School Marquee to correct digital display second Mr Gatewood hi Dr Mario I Miss Johnson hi Miss Simon hi Miss venman I motion passes 5 action item 12.2 second read and approval of policies can I have a motion please I'll make a motion to approve the following board policies section two Schoolboard two colon 40 two colon 125 two colon 260 two colon 265 two colon 270 section four operational Services four colon 190 section five general Personnel five colon 10 5 colon 20 5 colon 60 5 colon 100 5 colon 3 00 and section 7 students 7 col 10 7 col 20 7 col 180 second all right any questions I do have a question um Dr con Kate I know that at one point we changed the term minority recruitment are we leaving that in the title uh I'm sorry that is for policy number five colon 10 we had a lot of discussion about that last year I wasn't sure right and I thought it is required by law that's thank you I think that I I wasn't I wasn't sure if that was what and then the second thing is who are our Title 9 UM certified umor yep it's Mr Bell okay will that get changed with Mr Miller leaving so um Mr Miller will come out once um and then correct um at the end of this month um but he is not the title N9 coordinator he is the non-discrimination coordinator so then he will be replaced by a different member thank you sorry I mixed two questions together nope and then we also have obviously title n investigators of which we have a both genders just so that there is um uh comfortability in those types of so obviously Mr Miller's he will be here through June or whatever so we're approving it now but you will up it at and that is something we can update at any time any the names of those two coordinators without board approval thank you Dr Mario I miss sson I miss Johnson I Mr Gatewood I miss menman I motion passes 5 Z action item 12.13 approval of settlement agreement can I have a motion please I make a motion to approve the settlement agreement to resolve the case number 223 cat Frank pending before excuse me pending before the Illinois Department of Human human rights second Miss Simon hi Miss menou hi Dr Mario hi Mr Gatewood hi Johnson I motion passes 50 13.1 can I have a motion to adjourn I have a question I'm just kidding

e e e wel recording in progress thank you welcome to the June 4th 2024 regular meeting of the and Arbor Planning Commission for detailed information on meeting procedures please review the full printed meeting agenda provided Deputy Kelly will you please call the role commissioner Lee I'm here commissioner aons here commissioner we commissioner Mills here commissioner hamers Schmid here Council Mish here commissioner Weatherby here commissioner Adams here you have a quum thank thank you and just to note uh commissioner W has just arrived thank you oh right here thank you um we're moving on to approval of the agenda may I have a motion to approve the set agenda um sorry moved by commissioner weather be seconded by commissioner Mills all those in favor of the motion say I I any opposed seeing none the motion carries uh may I have a motion to approve the minutes of the May 21st 2024 uh uh moved by commissioner Aon seconded by commissioner Mills uh all those in favor any discussion of the minutes seeing none all those in favor of the motion please say I I I any opposed seeing none uh the motion carries next up are reports from the plan uh to the pl uh Planning Commission and written Communications um we'll move on to council member dish yes yes okay so it was a busy night last tonight in Council land and uh Council on second reading passed the 732 Packard PUD zoning supplemental regulations and site plan in addition Council uh approved the um supplemental regul no does that make sense for 416 Longshore drive whatever it was that we had development agreement we we approved it and then we also um we also o authorized um the city to move forward negotiating with a six-month negotiation period for a purchase agreement for 415 West Washington um and that that agreement um as it looks right now goes beyond the things that we built into the concept plan and PUD when we rezoned so that was pretty exciting when we the Planning Commission and then subsequently the council that's all I can remember that you would be excited about but if there's anyone who has anything to add please do thank you Deputy Kelly uh for the manager report I would like to share that the comprehensive plan online survey will be closed in the next few weeks there will be an announcement letting everyone know when that date will be and the June 15th Summer Festival event from 5:00 to 9:00 p.m.

e e e [Applause] pap oh [Applause] [Music] good evening on behalf of the superintendent schools and the UN Board of Education I like to welcome you to the anti Elementary School fourth grade spring concert and art show two things to note before we get started number one please silence your cell phones you please can take any photos video you like uh but please um keep the ringers down that way doesn't affect performance and also if you have to use the potty exit out the doors in the back to your left get facilities available for you um the main things are out of the way so I'll get the program started please welcome the fourth grade band on the direction of Miss Melanie [Applause] [Music] [Applause] mayerson my name is Jeremiah and I play SX on stage you will see the fourth grade band we have some great music to share with you tonight we are so excited to show off our hard work and dedication we have put in during in fourth [Music] grade my name is Bella and I play the clarinet every four year athletes from all over the world gather to compete in the Olympics Games this summer over 10,000 athletes will participate in the Olympics in Parish France my name is Hannah and I play the TB luckily we don't have to travel to Paris to watch the Olympics we can watch them on TV bir dream is known as a them song for the Olympics you will definitely hear a lot this summer so a [Music] a [Music] a [Music] [Applause] my name is Ella and I play a French horen something that is unique about band is the number different instruments in our group with so many different instruments it's really important that we are confident in our own part and understand how our music fits together with other [Applause] instruments my name is Jaden and I play the baron Old McDonald had been is a sh version of Old McDonald had a phone each actually a b will get a chance to play on their own this song taught us about repeat signs and notes and how we can listen to each other [Music] [Applause] [Music] he St [Music] B [Music] [Applause] [Music] good job [Music] my name is Lincoln and I playet a pirate s in the Seas lives a life of excitement and Adventure they may search for very treasure Battle of the Pates or even sail through a Fring storm L Hoy is a song that makes us imagine what it would be like to be [Applause] a my name is Jordan and I play trumpet Lando ho uses Dynamics and accents to make the music mus exciting to listen to here's a pirate joke for you what is a pirate's favorite musical note a high [Music] sea my name is k and I trumpet thank you to our families and teachers for helping us learn to play an instrument we hope you enjoy the concert [Applause] [Music] a [Music] a [Music] right a [Music] a [Music] [Applause] so before we begin our first transition tonight I wanted to just give such a big congratulations to this group on stage this fourth grade band is an amazing group something that's really special about these students is even if we're having a crazy day full of fire drills and extra recess and class parties and things like that they always come to rehearsal ready to go and are able to completely reset and work hard and I so appreciate that and I am so excited for fifth grade band next year they did such an incredible job something I tell them all the time is playing an instrument is an extremely difficult thing and I don't know about you but I thought they just did amazing so let's give them one huge round of [Applause] applause very shortly I'm going to bring out our fourth grade Orchestra before we transition to the chorus portion of the evening so if you give us about 5 minutes we back shortly thank [Applause] [Music] you for [Music] [Applause] Lu [Music] I love you [Music] he [Music] let [Music] TI [Music] did you grab all them [Music] hi my name is welcome to the fourth grade spring concert my name is Bernice and I play violin tonight is an important and exciting night it is our first Orchestra of the confer since we started learning our instruments we have worked really hard this year in our like to share the music we've [Applause] learn my name is Isabella and I play violent throughout the school year we have learned how to build our instruments read music and make great sounds and how to play with others we also learn how to take responsibilities for our instruments our Orchestra schedule and our music a big part of learning how to play an instrument is practicing we learn that the harder we work the better we [Applause] sound my name is Solomon and I playola you might recognize our first S Spring spring is part of the Four Seasons By Antonio vdi the four seasons have four movements or sections each about a different season it was written a really long time ago in 25 [Applause] [Music] play [Music] oh [Music] [Applause] [Music] my name is Ethan and I play Yola music has the power to make us feel different emotions music in movies TV shows and video games and video games help bring stories to life into the midnight Forest is about feeling scared or fearful as you walk through a spooky forest at night you might imagine a wolf bear or even a monster jumping out the scary [Applause] my name's Christian and I play Viola into the midnight forest was a great way for us to learn how to play with our bows even though it was tricky at first we worked hard in practice to make it sound better this song also talks about Harmony which is when different musicians play different notes at the same time [Applause] [Music] oh the [Applause] [Music] h [Music] w [Applause] M don't my name is z and I play Bas great challeng and storms are common in the springtime you've probably heard someone say that it's raining cats and dogs meaning that it's raining very heart as you listen to our final song that's raining cats and dogs you may even see some of our [Music] [Applause] own my name is Gabe and I play cello this song has some silly sound effects that that let us sound like real cats and dogs the cello face and Viola play players play a low and loud barking sound while the violins and Vos make a meowing couch Sound by sliding their fingers towards the end of the song the cats and dogs begin to bark and meow at each other as if they're having an argument [Applause] my name is Savannah and I play Viola we hope you've enjoyed hearing the beginner Orchestra we would like our thank our family teachers and friends for helping us perform the first of many [Applause] concerts for you [Music] d w [Applause] [Music] so I told the students this about a week ago um that is a a fifth grade level piece and this whole time I didn't tell them that it was a fifth grade piece and um lo and behold they did amazing with that so very nice job guys [Applause] so before we transition um to our chorus portion of the evening I wanted to just share a little bit more about this group um something that's really special about this Orchestra is that they do not give up um in the past I've given students difficult music and it was an immediate oh I don't want to do this this is I don't like this um but never these kids they always Rose to the occasion to um improve and despite challenges is they work so hard and I'm so proud of every single one of them for that so let's give that a huge round of [Applause] applause I do want to give so many thank yous to the people that make nights like this possible the first is our District administration um our Board of Education Mr Harrison Mr mlei Mr mislin um Dr Gentile Dr bogus um everyone up and around Ying has just been incredible providing such a great space for these students so let's give them a big round of [Applause] [Music] applause nights like tonight would also not be possible without our amazing teachers and staff all of the fourth grade teachers Mrs Craig uh Mrs Greg Mr Dave who's been such a huge help in Orchestra over in the corner they're so supportive so patient and so helpful so they deserve a round of [Applause] applause some of them are even here tonight volunteering their Tuesday nights in June so big thank you if you are listening right now um I also need to give a big thank you to our custodial staff Mrs brindle Miss vento um for the amazing art and everyone in this entire building for making tonight possible so thank you and finally um thank you to you families for supporting these students through the Journey that is B in Orchestra I'm sorry for the many many emails I've been sending you um but your dedication to these students and your help is so appreciated um and I can't thank you guys enough so very quickly we are going to transition to the chorus portion of tonight if you can give us a couple moments we will be back with you shortly thank you [Music] I love you I love you L yes sir [Music] [Applause] [Music] down [Music] [Applause] [Music] he w w [Music] see [Music] [Applause] [Music] all [Music] [Applause] [Music] w [Music] [Applause] [Music] w [Music] fourth grade we are ready to begin we are standing still eyes this way thank you good evening and welcome to the fourth grade chorus part of tonight's spr concert we would ask you to rise and join us in singing [Music] America God Bless America [Music] stand to the bless America my home sweet home [Music] God bless America my home sweet home [Applause] [Music] our next song was written by Swedish composer but will'll be singing it in English singing all together has six very different parts that are sung with the same piano accompanyment we hope you enjoy singing all together [Applause] [Music] sing all together [Applause] sing sing all together and boy everybody singing a song everybody singing a song Everybody sing everybody [Music] sing sing it all sing a s and sing it all if you have a voice you can just re if you have a voice you can just [Applause] [Music] our next song is tilted wind on the hill the lyrics were written by the same man who wi the the two stories we will be joined by Heather Davidson on the car [Applause] know [Music] no one can tell me know [Music] it's [Music] nobody me [Music] [Applause] [Music] wo our next song is actually two songs put together this is called partner songs both songs are traditional American songs tit titled fer song and Sydney we will sing them sently and then partner them together [Applause] [Music] I'll be all grab and dance along with and is coming soon make s music sweet sweet music and play [Music] the around her mou Cy home Cy Cindy home Cy C I'll [Music] [Applause] to [Applause] [Music] [Applause] [Music] our final song is a song of Comedy it is titled I've lost my homework we hope you enjoy I lost my [Applause] homework teacher error all my fault we're not singing that yet sorry um this song was requested by several of our forade members of the chorus if you have ever seen the movie The Wizard R you will recognize the song Here is follow the also known as to see the wizard [Applause] [Music] theet to see the wi the [Music] of he does we to see the wizard [Music] [Applause] the our final song is a song of Comedy it is titled I've lost my homework we hope you enjoy I lost my homework [Applause] [Music] oh oh my lost my homework it's been G since yesterday it's not my fault I lost my homework I think it has run away iten by the the I lost it in a big earthqu oh don't blame me for goodness [Music] sing was C but now simply is [Music] here the bottom of the SE [Music] everywhere there Oh Me Oh my lost my homework it's been since yesterday not my fault I lost myor it has run away it's by the is now the TR I lost it in B [Music] earthquake C but now isn't here perect was [Music] I Bottom of the Sea not my you muste [Applause] your cor [Applause] creators [Applause] mcdonal would you like an oncore [Applause] [Music] on under the sky [Music] [Applause] let's here for the fourth G chus again [Applause] i' like to thank M McDonald for accompanying the piano tonight the course of course under the direction of Miss Davidson and let's here for the band Orchestra honor direction of Mr Maron that is the conclusion of our program tonight you're welcome to come up take pictures of your child um say hi to the teachers and uh hope you have a nice evening thank you so much for coming out and enjoy the rest of the school year

e all right good evening bu we're going to go ahead and get started the kraton school district understands that our community of schools is located on the ancestral land of theam Jude and Akim oam people who descended from the Hohokam and have inhabited these lands since time in Memorial the oam whose name translates literally to people are a vibrant culture in community spanning countless Generations into the past continuing to thrive in the present and carrying a powerful Legacy for Generations into the future with this acknowledgement the Korean School District formerly recognizes that the traditional car and keeping of these lands by indigenous people is an aspirational model of community stewardship that we are committed to honor with practices policy and human relations and that brings us to our pled Allegan our Pledge of Allegiance and Dr dupin will go ahead and get us started with that I pledge allegiance to the flag of the United States of America and to the rep it stands one nation under God indivisible with liberty and justice for all thank you that brings us to our roll call we have two board members missing today um we have Miss Gibson McLean myself and Miss Michaela present with us we want we want to welcome everyone to tonight's meeting and remind the audience of their request to address board cards that must be completed and submitted to the board secretary if they wish to speak to an agenda item board policy provides for two cards White cards to be submitted in order to speak to an agenda item and blue cards to be submitted in order to speak during public comments due to the open meeting law board members are not allowed to address items that are not on the agenda and this is per reference policy BH that brings us to 2A which is the approval of the agenda I move the governing board up approve the agenda as presented all those in favor I I that brings us to board and superintendent reports Miss MB do you have a board update for us today just happy summer thank you U Miss Gibson McLean no thank you and I do not have a board update us um either and that brings us to our superintendent report I do not have a report report this evening thank you Mr man that brings us us to 4A which is our student outcomes Focus governance update adjustments um we had a very great conversation the last week with our coach and cabinet I am really thrilled to say that we were able to collaborate and actually get into pivoting what our intrum goals were um there were some questions about our interim goals based off of our goals on you know why we were using data that was not predictive and we were able to get some clarification get some dialogue back and forth so for our next board meeting we're going to have some interim goals um presented to us and it's going to be up to us to decide if they are going to be predictive of the target um Ann or the target annual goal in order to meet our five-year goal um Mr dupin or Mr man I don't know if you guys have anything else to add any other information but I do feel that that conversation went very well and we're g to we're in a perfect moment to Pivot our interim goals so we can start talking about adopting them in the next board meeting do you have anything Dr ad I'll just say that I think one of the big takeaways for me was the clarification around making sure that the interims are reflecting a one to threee range of progress because the way we had been looking at them is within the year how to break down progress from one quarter to the next so I think this gave us needed Direction around how to just think in terms of that year-long progress data and then we'll be able to use that to show based on the the year just finished how those results predict outcomes on the state assessment which is how the goals are framed yep thank you um the only other thing I have to add to that is I think we had a great conversation around not needing to be in a rush to adopt the measures for the guard rails and so we'll likely look at that in more of an August time frame if I understood correctly presid presid CUO so um but that allows us to really get these um goal measures locked down get those interims in place and um also work on that um calendar uh for the scheduling next year of the reporting Cycles throughout the year at the governing board meetings so then can I just clarify um based on what Dr Ramos sent over then he did verify this year counts so we're sticking with correct yeah we had I wanted to just make sure yeah we had discussion of that and even though our board goals were not adopted by the time that we should still be reflecting our data in a predictive matter regardless if our goals were adopted or not um so yes and once the inum goals get into place that's where we really can get into the conversations of what's going on with our inputs attaching them to our outputs and making sure that they're reflective of the outcome um do we have any other questions or anything regarding um those goals or intrs or how that's going to work okay all right um that brings us to our 4B which is the proposed budget authorization to publish and caller a public hearing um this is under our student outcomes Focus governance framework because as we move into this framework um we're going to make sure that our budget is very aligned to um our goals and our guardrails I did want to share something from great on their behalf book that talks about the budget and I was reading um the alignment of resources in the book and with the presentation that we're about to have from Miss Shapiro it really gave me this Epiphany moment of how um it's just a moment basically of gratitude too on how the district has already been moving along this framework without even knowing that we were um it talks about in the book that the design of the budget should not be contingent upon what was done last year it should not be about adding in what parents teachers or board members want in budgeting the only focus of the school board should be requesting evidence from the superintendent that the budget prioritizes accomplishing the goals by honoring the guardrails um Miss quis if we're able to do you mind oh you have it opened already do you mind going to slide real quick um oh M shap pero I'm sorry M sharo do you mind going to slide eight please okay with what I just said I just wanted to point out under new strategies the last board meeting we adopted something called ruler and Sanford Harmony even though there was not a perfect alignment on the board on what that measurement was this is a perfect example of how the design of the budget is aligning to our goals and guardrails one of our guardrails is how we cultivate and make sure that everything that we do is with the whole child um um approach and using ruler in Sanford is showing us that with our dollars that are being spent with this new input that we like to call it um is attached to our guardrails so before we have this conversation I just wanted to show that connection and moving forward as we're talking more about what inputs we're doing in the or using in the system to move forward our outcome goals those are probably some kind of questions that personally we confirm me is what inputs do we have in the system new ones that are attached to our goals or you know what programs do we have in place right now that have not given us the data to move forward onto the outcome so those are real conversations we're going to start having but I really wanted to point this out because this is a perfect example in the budget on how an input is identified with which is the RO Sanford Harmony there is going to be an output to it which is you know the social emotional piece of it and it's tied to one of our guardrails um does anybody have any questions or additional comments on that specific piece or anything seeing none I'm going to go ahead and turn it over to miss Shapero to go ahead and talk to us about this budget thank you and good evening Madam president governing board members and superintendent man um I'm pretty excited uh this year to present the proposed budget to the board um while we did not have our goals necessarily uh approved we've been working on this work for quite a while um we've had a lot of input and it has uh led to many conversations on how to make this alignment happen I'm actually looking forward um to providing leadership in this area with budgets and expens ures in our um student outcomes Focus governance because I'm learning a lot it makes sense to me and making those connections I I hope that we do good work that can be continued maybe in even in other districts as a good example um so I'm very focused on learning as much as I can uh with this process though I do want to point out um that when we're aligning our Resources with the budget under sofg there there's it is a managerial document uh we have legal obligations uh that we have to meet which it does discuss quite a bit in not quite a bit but a bit in our in our guidance document and then some other uh documentation we've been using uh to learn and train on on how to make this alignment match with our inputs um as we move forward so this is the beginning piece I expect it to grow and just become more as we work through this year as we keep doing uh the data pieces in our governing board meetings and start making those connections with our inputs um so I you know I wanted to make sure that we brought enough tonight to provide good evidence to the board that we had developed this budget with our groups we know that we've had some guidance to our big uh meet and confer within our exec team uh of making these alignments and having these conversations we are prioritizing these goals um we may not have had the exact wording of them but we know the content and know what we're working for um for me in the budget side of it the evidence starts happening with account coding and I will talk about that a little bit later um but we also want to make sure that there's evidence that the budget didn't violate any of our guard rails um to do that we had extensive conversations about this budget development in our exec team so that our superintendent had large input on whether he felt that this budget was going in the right direction to support those guardrails so um wanted to take that piece there also with this uh budget development um we do have some ongoing costs that are already aligned uh with that meet and confer Direction um that is in our guardrail to retain and recruit teachers um we have a development of a budget calendar that we'll be bringing forward I didn't start in the district in time to have that happen budget development happens over the course of the year um and then we kind of try to put all of that information into a document and forell the future because when we uh develop this budget there are a lot of unknowns so we need to maintain a budget that's very flexible that can adapt as our interm goals are evaluated are we on the right path do we need to make changes and that's what's great about this par I mean I know we don't say a lot of great things about the budget development in Arona but I do want to say um the flexibility that we have to do budget revisions throughout the course of the year is really where we're going to see the impact on budgeting versus expenditures we'll be evaluating expenditures and making sure our budget is on on the right path um and then uh we are looking to with the budget calendar development and looking through processes in this next upcoming year we are developing a budget request process that will already include that some of that alignment to our goals and if I'm if you're going to ask ask for new monies how does that align how where does that fit and having good conversations as we move forward in in our budget um as I talked about that alignment through account coding I wanted to put a obviously account code is several areas and we see it sometimes in our voucher we see it sometimes in some of our detailed procurement U backup that we bring to the board um it is a um a unique coding structure that allows us throughout the State of Arizona to align our uh expenditures so that we are all kind of talking the same language so it's a puzzle um but it's a bunch of numbers that tell you very cool things I wanted to pick out the two areas of focus that I think are going to be very important as we move through the process this year one is function it's a four-digit code that tells you is it happening in the classroom is it happening outside of the classroom is it supporting teachers is it um supporting principles the function of these dollars are aligned with these codes and I kind of gave you guys this information so you could have it moving forward when we talk about um what area of our budget is this supporting um so this is the function of the dollars the objects and you'll see on this page these are objects um this is what are we purchasing and so when we start talking about salaries and benefits and we know that that's typically 85 to 90% of a maintenance and operation budget um you'll see that in the dollars of the budget you'll see that in the dollars of expenditures purchase Services these are those trainings uh that's when we need to bring in uh contracted Staffing uh when we can't fill positions but we still need to bring education to students uh purchase Property Services all of these things that make districts run but allow teachers to teach fall into these areas so I know that specifically with our guard rails we have some direction as I brought up earlier uh recruit and retain teachers you're going to see that in that function 1000 and I kind of made little cheat codes here for you this is direct support for teachers so a function 1000 is in the classroom the object of 6100 6200 are salaries and benefits um 1900s are in classroom support classroom AIDS that's directly supporting those teachers um training teachers uh principal support those are the functions and the objects of those types of positions that help teachers and then um moving forward I kind of just put those pieces together so that as you see those in the next year some of it will start you know saying oh wait that's a 1,000 that's fantastic that's directly in the classroom you'll know it before I even speak it but don't worry I will always bring that information when we bring this information forward so you don't have to remember from this presentation um but I did want to kind of put it in together and make the connection um and uh account codes as I said before are my jam and I really do think it's amazing how much information you can see with a few numbers so excited about that did you have a question Madame President um I have a couple comments but I'm GNA de to my board members first if any of them have any questions comments or wonderings about this new system and the coding I would say this it isn't new I mean sorry yeah but might be new information to people AR in the weeds of it knew how we're presenting it maybe um just that I appreciate it because I think everything we're doing um creating a common language is really important and the numbers are the language like that's just it is what it is and um you know especially because there are things that we have to put you know into things that might not be perfectly aligned and there's certain buckets so I appreciate the clear summary um thank you for giving us this tonight I'm wondering moving forward if we could get like a one pager that's even just a document that's emailed to us you don't have to print it out so that we always just have it on one sheet sure I know it's silly that I'm like oh I don't want to turn the page here but it might be nice just to like reference One Piece One doc one page I definitely can make this into one pager because it's the first two pages the first two pages of that is are the codes kind of more detailed I think the second two pages could fit onto one page and that is exactly um the area of focus that I wanted to bring um so we could kind of see big chunks is this food service just something that we could potentially use in the future obviously that's low on the priority list but no I'm happy to make a an item like that thank you yeah I'm just really um thankful also for this um deeper understanding and how um the coding is going to work I think that common language is important especially when we're empowering and educating our community um so they have a better understanding of what the budget actually looks like and where are the most of the dollars going if we're saying that student outcomes are important you know teachers are the number one um asset to get us to that so the fact that we're able to differentiate as we learn you know as we start seeing these more and knowing by numbers where our budget is going is is perfect and honestly it's going to cause a lot less stress for us when we're actually having those conversations about the inputs and the outputs and trying to make the connections um on how we're getting to the student outcome because now we have it identified by a code and just this level of explanation is a lot more um better and I personally work visually more so I know that this is going to start looking a little bit better as the budgets go so I'm just appreciative for this a new added level of understanding and explanation and also um how it's going to allow us to have those conversations a little bit better where not only us are understanding but I believe the community is going to have a better understanding of what that looks like yes as we get that message out there and and we will be able to direct them to actual pages of the budget and say see how many dollars are sitting in this area this is where we were saying this is teacher support and the dollars will will back that up I know this presentation and the budget right now lives on board docs but eventually when adopted goes on our website I think it'd be also great to then whatever one page or we come up with be accompanying the budget on our actual website as well for anybody who's accessing the budget from our website absolutely absolutely there's a lot of account codes and I think simplifying it this way does help because these are targeted areas of interest um I think the public is probably more interested in salaries and benefits of teachers and that we're putting a good quantity of our budget towards those areas um maybe they're not as interested in debt service that you know is the the back end of find like indirect cost and I'm going to transfer and uh we get really deep into it and they can come apply in the finance office they're going to be doing all kinds of sleuthing if they're that interest they're that interested we need interns and I'm always happy to take questions especially about account coding and how these uh budgets come to be and come to fruition um so I didn't want to spend too much time there I did want to say that I'm I will continue to take your input I think that's fantastic input and that's what I'm looking for as we go through this process this year this will be our like really great building and um what works and and the questions and I know that questioning is super important and um I have a habit of trying to anticipate questions and then answer them but I know that it's important to make sure that the board has that that ability to continue to question this process and I look forward to those conversations and the only other thing that I'm going to add with that saying too is that when it's coming down to the the budget and we're really focusing ourselves on the goals is that their resource allocation sometimes has to be pulled from other avenues and that's something that we all have to be aware of that sometimes in order for us to accomplish goals we may have to lose other things that have been maybe put in place and that's just an awareness thing that I like to be upfront because as this Cub gets closer and we have you know something from our superintendent saying hey I feel that X needs to be done but we need to get rid of a b and c we're going to have to make hard decisions but if it's going to get us to our goal then um that's what it's going to have to be done so I know we're in the beginning phases and everything is looking nice and pretty but we're going to have to start getting into some hard conversations when it gets into it and I believe this is the first step of the transparency where the money is going making sure everybody understands the goals and the guard rails and then that gives enough um I guess power or Lage to our superintendent and cabinet to be like okay these are the goals and this is why we're deciding to do X Y or Z so I I appreciate all this if I could jump on to that of course so a school district isn't that much different than our homes so um and maybe I'll embarrass myself by this because maybe the rest of you don't have anything hiding in your garage or attic that you should have gotten rid of years ago but um you know over time we acquire different tool sets and AR sources and they build up and one of the things we never really have the time to do is figure out what should go away so in a sense even though I know we will need to eliminate things over time that aren't effective just the fact that we're going to be putting energy into figuring out what's not effective and what's not driving what inputs are not driving our student outcomes will will not only help us select new inputs to support our teachers and our students but it will help us elim inate those inputs that aren't effective and that will be a stress reliever and a work reducer for everyone within the organization and especially our teachers because sometimes we just add add add and we never take anything off the plate so you will likely hear me over the next couple of years talk about we need to get some of these things off of the plate and what will be nice is the the tool set we'll have to determine what we take off will be what's not effective what's not driving our FG outcomes yeah it it's it's data data I mean data driven and that's speaks to me um a lot but uh this is an interesting page and I I was glad Madame pres that you brought this forward at the beginning and we had that good conversation because this is actually something um that I included because I thought if we had been spun up this last year even though we were having conversations uh we definitely were getting trained and starting to to get the information this is kind of like if we had been doing inputs and those conversations throughout this last year um these would have been the things that were coming up through the questioning of the board we would have been talking about what what strategies are we continuing what are we going to be looking at to uh meet all of those targets um so continuing strategies we we wanted to kind of showcase it here this would have been um happening through the year in our board meetings uh we would have increased our strategies based on conversations that we had with the board members and bringing that data forward and saying does this work is it not working um and being accountable to why it is or isn't working um so I wanted to kind of put some of these items on here this is not all inclusive these were just examples uh we've done a lot of work this year um definitely looking for new strategies but there was strategic abandonment also as is um Mr is discussing and I didn't know um Dr dupin did you want to talk a little bit about the items with the Strategic abandonment or you know did you have any of these items you wanted to Showcase because this is very curricular I I'm thinking that might be a little bit off topic ton so if you're okay with it always good for it but I yeah I guess if it was a question if there was a question of why we abandoned something I think we have discussed um several of these in um in other presentations yeah so and and this is I'm sorry go ahead Miss MB I was saying it's not a question more kind of building on what Mr Man was saying earlier is like there's a finite amount of money and so as we go through this too like it's it will be easier to you know take off the things off the plate that aren't effective there will also be times where there might be an awesome tool or an awesome you know like something that adds value however that's going to be part of that conversation is we're not just because we need to set it aside or take it off the plate doesn't mean it doesn't have any value to it it just means that it is not fully aligned and there are other much more intensive priorities exactly president C if I may real quick I'll just just to highlight one that we haven't talked very much about is the the two roles the effective schools coach and the child Justice ad advocacy role as as kind of Standalone one of the things we've chosen to do for the coming year is to realign those coaching roles so that they're more tightly aligned to our intentions around student outcomes in math student outcomes in reading and student outcomes in terms of of uh conduct so we will be continuing to provide coaching how for Teacher support and professional development however the focus of that coaching work is going to shift to be you more um centralized for lack of a better term and more directly aligned to our sofg goals um so I did want to point out a couple significant changes in the budget allocations and then also just point out again um we do not have a final um budget from the state so the numbers uh will change as they once they finalize that that will be if typically um I will make sure that that is in in the adopted budget that we bring on June 25th uh to what we believe it will be um if they have not finalized the number for us because we can't move forward without a we can't understate that number I did want to bring that and point that out to you that that number will change slightly because it has the new forms do not have it in it from the auditor general um there are still quite a few errors in the new forms I I've been trying to catch them all of us are um and that's kind of how we work as a team and the business side of it is that we all get into these budget forms and and and try to help uh increase um the accuracy um so we don't have that and we don't have the final budget forms uh it makes for a lot of extra work in the business office we have to redo redo redo until uh we do get something final and even then sometimes when you go to upload it it it says it's broken like it's your form why is it broken um but anyways uh so we do see some changes in the salary allocations I wanted to let you know that that is reflecting bringing those Esser funded positions back into play in the maintenance and operation budget um but we're going to see decreases in some function lines because we um again you know have made some movement towards goals um and we'll see increases in others and that will be very um aligned with that budget that then will potentially change um as we start seeing uh how well we're doing um uh the bond sale you're going to see that number be a little different it's a little smaller than like I believe it was 30 something million um those remaining funds were the the building of Kennedy so we're coming to the end of the lifespan of that Bond those remaining funds are going to be earm earmarked for the Kennedy completion and some other various Bond projects um we will be moving forward with that election and once that comes on board we'll have a bond sale we'll start seeing those Bond dollars come back into the budget um with a successful um outcome there um Federal budgets are decreasing a bit with the sunsetting of Esser funds so you'll see there's an area of the budget if you see a large change it's in the uh federal funds uh 300 line Esser was a fund 300 within that group so we used to have a big number in there now we don't have that $40 million any longer so that budget line has uh decreased and including the FTE that are moving back into the budget so these are just things if you're going last year to this year last year to this year um you will see changes there um we are not um leving for adjacent ways uh so you'll see a decrease in those budget allocations um we manage those projects to prevent tax rate fluctuations just like we do with Bond elections we try to keep us sustainable tax rate that doesn't go up or go down it just stays um flat so that's a part of the adjacent ways projects we do a lot of project building with our facilities folks and plan ahead so that's why that's not happening this year uh next steps we're going to adopt the budget June 25th in um October I'll be bringing the presentation again it's a legally required presentation to give you an update on our capital and bond reporting um we'll also be bringing our annual financial report for closing out this current F schal year of uh 2023 24 and then um December there could potentially be because of the lateness of the forms we may have to do a budget revision uh September I think it's by September 15th yeah um so August September we may be coming back with another budget revision and again that isn't that is solely because they don't provide the data to us uh in time for us to have what we need when we have to uh legally adopt the budget um and then of course a December revision will be in our next steps so if you have any questions I'm happy to answer those now um do we have any other questions or comments I do not either thank you so much um Miss Shapiro for all that information and with that being said I move the governing board approve the proposed budget call for a public hearing on the 2425 fiscal year budget on June 25th 2024 at 6: p.m.

may I have a roll call please oh good morning calling this meeting to order Mrs Richards roll call please president Anderson let the record show that all five board members are present thank you uh please join me in a moment of silence followed by the Pledge of Allegiance e okay a motion to approve the agenda second and a second all those in favor I I I motion carries 5 to zero uh we're going to move into a public hearing to discuss the fiscal year 2025 proposed budget and we'll be getting a presentation from Mr Moore good evening president Anderson members of the board tonight presenting the proposed f25 proposed budget and as they pull up the presentation um this proposed budget was um is the final uh budget with utilizing the budget forms from the auditor general um as you recall all through January February March um I walked the board through um estimated um what this proposed budget would look like so we can issue contracts in March Etc so what I've done in this presentation is show you the difference from what the board tentatively proved to what we are officially proposing uh to adopt um and so I'll get into that presentation so again our our school budget timeline we are at the start of the year we are in the process of proposing a budget and then as statute outlines we do have to adopt this budget um at a later date and before for J uh July 15th so we will bring back the same Budget on June 26 to officially adopt um one thing to note um in this legislative cycle there is no official K12 budget approved at this point in time so what we're utilizing at this time is tenative budget forms that the auditor general sent out um those budget forms kind of leave everything flat because um the auditor general is very conservative if there is no um increases right now now and the legislature they're not going to include include that in the forms and so I'll go through that in a second on some of the assumptions that I'm taking that are I'm pretty 99% sure that are going to happen um and that I'm taking into this proposed budget so with that being the case there I did put a September date in this kind of budget timeline because at the point in time the ca the legislature does finalize a budget they will give us final forms and so if for some reason um during now and the time they produce the final forms there is maybe new funding um I'm optimistic um we would have an opportunity to revise our budget before September um to take to capture that new funding that the legislative may have passed in the time between right now and they finally um approve a K12 budget for next year so um that's what that September date is for um again I'm optimistic there may be new funding but realistic Bally um there doesn't look like uh there is much available funding to maybe do some of the things that happened in previous years like the onetime supplemental funding that came this year um and so but it's on there and we'll wait and see as they work through that process and then in December um again we have the option because we're taking in this proposed budget takes in assumptions on enrollment and our budget is directly based off enrollment that's the main multiplier um if we're off by 1% in December ad will tell us hey you're required to revise your budget um prior to December 15 so in years past we haven't but we have um I think three years ago so that date's always on there so as we look at the 25 proposed budget highlights um I'll start on the left the legislative conversation like I just alluded to uh the fy2 budget from the state that is not approved yet so we are using tenative budget forms um a part of that budget conversation um this has been the kind of expectation now is every year the the AAL limit gets either um Exempted in that legislative cycle during the budget conversations or Exempted at a later date and so I put that bullet point in there because we're currently exceeding um the aggregate expenditure limit uh schools in total by 1.3 billion um so that would be again we would have to look at Cuts approximately of like 6 to 19% to our budget if that AAL is not Exempted by March again I put it in there I I'm confident that they may come to a resolution where they exempt that but again right as it stands right now that is not Exempted for 25 so uh an important bullet point to note the last bullet point there it does look like um again with the funding concerns at the state level I think we've all heard about the deficits and and how how are they going to make up some of those deficits um there has conversation again I'm being a presumptuous that they're going to look at reducing um the school facilities division allocation um specifically in the building renewal grants program um currently they're appropriated um $19 million that's statuto and in previous years they've been through the legislative cycle and the K12 budget cycle they've been appropriating additional dollars to the tune of um 183 million uh in this current year where we anticipate some of the cuts being made to make some of the deficit of the state are this building renewal grant program so um we could potentially see $183 million less in that program um that program has been um very important to to us as a school district who doesn't have Bond funding um higgle high for example we were appropriated 1.2 million to uh complete that weatherization so without that funding there that really puts an emphasis and a strain on our on our capital budget um to remove you know that Grant potential um again it's just another Avenue in which we will have to navigate with um funding concerns going into 25 what we do know again and what I'm taking in Assumption onto on these budget forms because I'm 99% sure these are going to happen um is the 2% inflation adjustment again there's a statuto formula that outlines when the legislature needs to appropriate that um everything right now is showing it's at 3.5% so minimum I know 99% sure they'll put 2% when they finalize this f25 budget so I'm taking that into consideration and also the 4.62% increase in capital that was previously enacted by Governor Doug Ducey that was a three-year program this is year three of three and so that those are the only two assumptions I'm taking into consideration um like I said if something optimistically were to be added to the budget that affects K12 um we can revise in September and capture that um you know optimistically additional funding for for schools if that were to be the case and then the last bullet point as the board is is is aware the board you know approved a resolution calling for an override election this is our last year of being fully funded um so if that election does not pass in November in fiscal year 26 we'll have to start the phase down uh approach and again that's approximately $3.5 million we'll have to phase down that first year and then it grows um on the next two successful years so the last section there the budget transfer um I've I've talked about this um many times but we transfer M dollars to pay for our Capital leases because our leases have to be paid for from the capital fund um and so this year um in the past we have transferred more dollars to cover um major projects but um again with our budgets being tightened um right now we're just uh transferring the minimum amount needed to make our Middle School lease payment for next year which is $3.55 million again I the bullet point there no additional transfer for major projects okay so looking um at the fy2 budget um what the board last approved was our revised Budget on May 8th 2024 so you'll see that number um up top that budget um included the 100 day ADM reconciliation which we ended up um down 226 students or ADM and then um I just want to note out too again last year we were transferring more money from emo to capital for major projects um we had the lease payment but we also had a little more in there for major projects so that total was 5.6 million that we were transferring looking at this proposed budget um like I've talked about we're trying to be conservative and and um noticing that we've had a a year of student loss um we're projecting um in this proposed budget um 100 ADM loss um looking at enrollment numbers we look at them kind of weekly and how we're trending um I'm optimistic that we won't we won't see that 180m law so it is knock on wood U we are trending um kind of flat right now and so that is uh very optimistic considering we're only in June early June so um again this proposed budget includes the 2% inflation in increase to the base level uh and then again this is a the M transfer to Capital of 3.5 million instead of 5.6 so uh you'll have more money in M when we're not transferring as much out to Capital um and then estimated budget balance carry for of 22 million uh coming down slightly from where we were in 24 so you put all that together um that does show an increase in ml um of 1.9 million um again a lot of that increase was discussed with with our compensation approvals um a lot of our utility increases so that 1.9 million will cover all those um tenative approvals that the board approved in March looking at Capital or sorry one more slide average teacher salary this is a prominent um uh uh point on the on the budget forms and it's been now we have posted on our website Etc so I wanted to highlight um the average teacher salary calculation um and why you see a percentage decrease essentially there's a typo up there sorry say increase should be decrease um but anyways uh the average teacher salary is calculated by taking um all teachers employed in 24 the prior year um and then looking at the budget year which is our proposed budget in 25 um and then you see the the either decrease or increase and so we are seeing a slight decrease um approximately 2% decrease in average future salary um but I have some comments below that kind of explain how that happened um so again our average teacher Sal years of experience has decreased um by just under half a year so taking cumulative um teacher experience from last year to this year we have we have come down um this shouldn't be new news as you've seen many teachers leaving the education field um and so we've had new teachers hired that has less experience than teachers that um are leaving the field and so that um de is probably 5% decrease in average teacher salary experience um we also had two very tar teachers moving to uh contracted teaching um so that takes them off of our payroll um between the two there was over 55 years of teaching experience so that's going to swing um that's going to swing the the average in addition um this calculation um does not include supplemental pay so it's just a base pay um and just a reminder the board approved um a 1.5 increase from M and then an additional 2 to 3% from the classroom site F base amount so with those increases they were offset by the decreases in average teacher experience and then some of our longer 10e teachers moving off the program so it's not a again this calculation is in statute that's the one we have to use um but again it's not a reflection of kind of what the board has done to increase teacher pay so much as a is a reflection on um where teachers are moving um in terms of the experienced teachers right they're moving away from the profession um and again that that should not be news that's been nationally uh documented um Across the Nation and and then Arizona is not immune to that so um looking at the capital side again um you're going to see some larger decreases here as we've allocated a lot of our Capital to uh major projects we're putting our Capital dollars to work um so what we the board revised to on May 8th was um we had 26 just over 26 million um just a note a footnote that the capital budget formula uses prior your ADM so little easier to kind of budget for as you're not you don't have this huge swing in a middle of the year we can actually look at prior your ADM and know exactly what our Capital fund will be um again last year we were transferring Capital was getting a little boost from ml because we're moving more funds over to cover major projects um such as Higgly High um and the williamsfield track um in 25 again that that's not the case we don't have the funds available the re are available to transfer over for those major projects um and so um the main thing that the capital budget includes in 25 is that 4.6% increase um again than previously enacted legislation um less money being transferred to Capital so you're going to see a lower dollar amount and our budget balance carry forward um because we are putting those dollars to work to C to um again pay for projects and and the maintenance needs that we have we're bringing that down to $4 million and so all that that total 15.3 million was highlighted um when I did the capital plan um capital budget plan to the board um and if you want to go back and look at that it has all the details on how that 15.3 will be spent throughout our district so that's going to show a drastic decrease um from our revised 24 revised to our proposed of $10 million um but again we we are using our Capital dollars for the needs um of our district and just uh kind of next steps is again today we're looking at our proposed budget and then later on the agenda we have an action to approve this um again we're using preliminary um school budget forms that the auditor general has issued in conjunction with ad uh this must be approved by July 5th but um the way our Board calendar Works um June Jun 5th is meets that deadline and gives us enough time to get back for June 26 which is when we have to have an adopted budget approved so um what we're proposing today on the adopted I can only decrease I can't increase any of our numbers and so like I said um the legislature did give us that September date in case there is legislation approve where there is increase in K12 funding we come come back in September but I cannot include if something were to happen in the next two weeks two three weeks I can cannot increase what I'm presenting tonight um to what what I'll present on the 26th I have to come back in September include those increases just the way statute reads and how I have to present the budget form so with that I'll be happy to answer any questions any questions from the board okay I'm going to go ahead and open up to the public for public comment or question anybody wants to come forward not no okay thank you Mr Moore now we have a public hearing regarding the instructional time model and this is going to be from uh Mr birkshire thank you good evening Madame President members of the board um today we are bringing uh the first of our two required public presentations on revising our district instructional time model uh some background in 2021 ars1 15- 918 authorize school districts to adopt uh instructional time models to provide some flexibility in the method and manner in which instructional hours are provided to students this actually began before the pandemic but it became really necessary during the pandemic and so our current model is really focused on that pandemic response uh recent changes in ad guidance around funding for homebound students required us to start looking at our instructional time model and as a result we started to look at different ways we could use that instructional time model and not make it just focused on homebound so our context what we really want to do is provide students in unique attendance circumstances with a continuity of learning so these would be students in homebound situations chronic illness situations uh specialized Athletics in performing artarts for example if a student is um a an athlete and they're gone two days of the week on a consistent basis we could provide continuity of that classroom instruction without them actually being absent um and then Advanced academics so some requirements around the itm uh we have to provide ad with the modes of instruction so how will students rece receive their instructions we need to provide them with how are we going to track attendance and then finally we have to provide these two public hearings so what we are proposing for our modes of instruction um is that we can use a u multiple models uh of instruction with students currently our primary model is in person uh what we are proposing is that we students would have the option of a blend of different models depending on their particular needs um that could be remote where it's facilitated online by a certified teacher asynchronously U Mastery based learning where a student has to go through and prove that they have mastered certain competencies uh and then finally Project based learning where that student learning is around a project or problem with the final product or performance so uh for example with a home Mound student student ideally that instruction is in person but there are days where they've gone through chemo uh and they're unable to to participate in that in-person instruction by allowing us to do a remote option they can still qualify for the hours necessary for attendance but not have that burden of trying to work at a specific time on a specific day that we've supplied for them so how would the attendance tracking look uh currently in person it's taken by a classroom teacher k6 is daily 7 through 12th grade is uh every period so for remote student for when the student goes remote the hours will be tracked and reported in parent view uh by a family similar to hbaa um and something I forgot on the prior slide and I apologize these are unique situations um so they would have to be approved by site Administration there would be a contract between the student and the teacher um really trying to make sure that this is the right thing for that particular unique student and that unique circumstance so if a student was required to go in a remote again it would be asynchronous learning and work completion that would be tracked and measured if we were looking at Mastery based learning uh then that would be um for an example a student in HL they're currently working with Apex and Apex has certain Mastery competencies that they have to accomplish through that Apex this would allow us to basically say there is a certain amount of time that they're expected to be engaged in that uh work on apex and by accomplishing that work they've met the hours and the minutes required for their attendance um Project based learning would be very similar we would identify this is the amount of time that a student would need to take in order to accomplish that Project based learning and by doing setting those milestones we would identify that as that that attendance tracking and then finally how would students be assessed in this environment um classroom assessment would be identified in that initial contract between the teacher and the student and the family uh it can be done either virtual or in person district and state assessments those would be required to be proctored in person at the students's Home School site and that would include finy exams District benchmarks and State Testing and obviously with unique situations there are accommodations that might be made in all of these any questions president Anderson um I love the idea that parents can decide what type of education their child gets um whether it's online or in person and and I I love that we're um able to offer that um one question I do have is um will a child be able to go back and forth between online and in person and also as a parent of an athlete who does club sports and has to travel sometimes during school um I I think I heard you say that they will have the ability to make up the work if you can correct me if I'm wrong so the idea in this is for those students in very unique situations so that um pull them out of the their their classroom for um for example with a uh I remember we had a student at one point when I was at Coronado that was a dirt bike racer and they would be gone two to three days every couple of weeks um and and that would negatively impact their attendance they would get those attendance letters those kinds of things um this would allow us instead to say those three days you're in attendance in person you are engaged in that inperson instruction those two to three days that you are out at your competition there is remote learning available for you by completing those remote learning tasks you'll be counted for your attendance but we want to make sure that this is really used for those students that really genuinely need it and so that's where that contract piece comes in so it it's initiated by family with Administration but then making sure the teacher is involved in that plan and how that's going to be created and and then ultimately administration at the site and District level will have to approve it in order for it to move forward uh we want to again we want to make sure that there we have students out there that have this need it's a very small percentage for example home bound I believe shaa we have eight kids um so this is our our objective is really just to to find help those unique students in those unique situations we also have students at the high school that sometimes attend um what's considered to be summer learning at Harvard Yale those kinds of Institutions but for them summer is August and so frequently we have to make accommodations for those students in terms of when they start school um and what we can do for them this would allow us to provide some additional um support and and and have them start at the beginning of our school year even if they're not here thank you this is a great uh great move uh to support all those needs for families and students I'm sure as instruct instructors Professionals in this room we all have those kids in our head right now that we thinking how it can and does benefit them can you Mr Brookshire explain to me what a day would look like for a teacher that's balancing this is this one teacher that may have to do the project based or Mastery learning or will it be another teacher um taking on the load and if it is one teacher what what resources and what um help is is being given to them to help them be successful I think it's going to depend on the student so it's very individualized um the most frequent application I see of this is going to be that in-person and remote and so at the secondary level especially our teachers are already using canvas a and so this basically just says you're not here what you're doing is on canvas and available for you um it it it the student is basically doing that work that they would do in class at home or in the hotel or wherever they are um uh in terms terms of the Mastery based and the Project based I see those as very much specialized um that those are probably going to be most likely our kids that are um enrolled at hlc and our htap kids um where and maybe some CTE applications as well um but very limited on those two um and so again because that limited basis that's where that teacher and student and administration collaboration piece come in and identifying what it is what's the responsibility on each side it's very similar to what we do right now with students that are on a chronic illness um form there are certain things that they all agree to each side um but it's a collaborative effort um in how that's developed um and we are still working on what that form will look like um but we will certainly bring that to you once we have it thank you that would be good to add I'll add it to the later agenda items or status updates on their list thank you Mr Brookshire are there any other questions or comments president Anderson I do have one more question um how will this impact um let's say a child with a 504 and IEP um decides to do online and their accommodations aren't NE necessarily Hands-On that would require them to be here um but they do require some sort of accommodation um that could be supported online how would that work so anytime we have a a governing board member or sorry vice president man hook anytime we have a special education student that reaches out and wants to do the online learning or some sort of different type of learning than is typical and that we see we require that the IEP meet review those students needs and identify how those needs can be met in that online environment unfortunately we do have some students where the online environment is not the best option and we have those difficult conversations with those families and then work with those families to come up with an option that they're happy with and where we feel the students needs are going to be met um sometimes that involves changing the IEP to clearly identify which things can be offered in person and which things can be offered in that online environment but just like Mr Burkshire had said everything's unique and individualized to that student so it's part of that IEP team process uh president Anderson I just wanted to make a comment on I I recognize that this is such a small number of instances in which this would actually be used um because it's not intended for all of our IP kids or or you know the large bulk of our population um but from a teacher perspective from a student perspective from a parent perspective I I think it's really great that at least the state allowed us these options to be able to accommodate because in these circumstances what often happens is all parties involved from teacher to parent to student spend so many hours trying to figure out how do we not penalize these kids for the circumstances they happen to be in according to State Standards so I think not only should it save teacher time on how we can do some of these things because we already have the canvas or it's set up ahead of time but I think overall from parent to student at least feeling as if you know you can live your life dealing with the other things that you're having to deal with while also trying to not have to prove yourself from doing these things I I think is really great so awesome thanks thank you okay it's open to the public now for comment or questions okay thank you Mr Brar uh we'll now reconvene an open session and we'll move to the consent agenda I motion that we approve agenda items 4.1 to 4.17 Second all right pass to Tiffany for a second all right all those in favor I all those oppose um I'm actually going to abstain from this vote but I'd like to explain why if that's okay um so part of the reason is because we didn't get our answers to to some of our questions in time to be able to pull items off the consent agenda um but related to 4.3 Personnel action items um I disagree with giving performance pay to teachers that are placed on administrative leave um and I was told that we do that because of our between Higley and haa um and I think that it's it's absurd that um we give incentive to a teacher that might be on administrative leave um and I I don't see any employer any other employer you know incentivizing an employee um for for such actions but um that's one reason um also on voucher 1102 um I did notice there was two books on that list um there's 12 books purchased from perab bound um one book is Big Nate and friends and if you're reading this it's too late um there are cont you know there's content in the book related to sex um disrespect towards adults teachers eating disorders and alcohol use and I don't find that appropriate for students um there's also 4.6 staff travel to as Biosphere 2 um there's a lot of information in this conference related to climate change um and I know that this is a Hot Topic and there's a lot of debate that happens um and if our teachers are going to be bringing that back into the classroom I want to ensure that these that they're teaching um and allowing you know critical thinking between amongst the kids um and that it's not just a one-sided view um so the students have the ability to make up their own minds um there's also Adobe Max uh it looks like we're spending about $4,700 for one person to attend this conference um and I understand that professional development is necessary um but I have concerns about the amount of money we're spending on conference fees lodging meals Etc um and you know if it's something that we can have find something local um to be able to eliminate some of that cost um I think it's it's definitely important to keep them mind um you know being mindful of that um and that's it thank you okay thank you uh motion carries four with one exstension next is the information items and uh we'll be getting a report from U Miss Johnson for the ESI cour I apologize I did I did skip that Miss Johnson uh I'm Sorry Miss Richards and Mr do you have any introductions you would like to make sorry I got thank you president Anderson we want to take this opportunity to share our formal recommendation for Mr Jeff Armstrong to be our new executive director of Elementary education he has completed five years as a principal here at cornado elementary and it would be a mess of me not to acknowledge this past semester he did that without his AP and all of us that are principls know when we've done that it's extra extra fun and extra challenging so I want to uh acknowledge him and give him a round of applause and if you don't know who he [Applause] is in addition sitting next Mr Armstrong we want to announce our formal recommendation from Mr Brian Griggs to be the principal of cornado Elementary Mr Griggs has nine years of service here in Higley both as an AP and as an interim principal this past semester and you know what Brian we appreciate that so much your graciousness your leadership and now you better take care of that school cuz the guy sitting next to you I'm not sure he'll take it if you don't but [Applause] congratulations congratulations to both I was just kidding but I just wanted to say congratulations to both of you but I will hold it until the end oh thank you I I appreciate it president Anderson members of the board uh very excited to announce two deans uh being added to our middle schools and so at this time can I have Leslie cook please stand Leslie cook is going to be our new Dean at San Middle School Leslie has previously been a teacher AED a site coach a mentor a title one specialist and inclusion teacher this preast year she was at Paran brch and currently she's a summer school administrator she has very many different hats that have helped prepare her for her role in stepping up as the dean at sasma middle school and this year she was also part of our Higley Leadership Academy and was very involved with that she uh is a proud wife of 17 years and a mother to two children who attend Higley our Higley schools we're very excited for Leslie to join our team at [Applause] sasman and now at could I have Kenneth day Lera please stand for us this is uh Kenny's 15th year as an educator he started as a seventh and eth grade math teacher in Phoenix and he has served in administrative roles at both the elementary and the junior high schools this past year he taught math at williamsfield high school and we're very exciting for him to join the team at kulie um working with the outstanding administrators that are here today so welcome to the team Kenny thank [Applause] you we good I can congratulations to everyone and um I just wanted again to the core a because this has affected my my children and Mr Gregs I've stated before how he made a difference in our household um it's it's very emotional to see that this is happening because you you truly are a gift and it's a gift for a lot of the faces I see here to have you in our district and it's great to hear you share the growth from their leadership program so that we can actually see that happening right now so thank you and congratulations all right next on to the ESI report good morning president Anderson members of the board for you you have the ESI report for third quarter and I want to thank Sharon Rush camp for always assisting our HR area with this report as you can tell um third quarter we were at uh spent 775,000 just over $775,000 and to date uh we still have some remaining dollars available on that purchase order but we are at the fourth quarter as you know and we look to be doing pretty good so far the return to work any questions on those um those are the individuals that are retired to rehire so some of those folks um will be either coming back with us or not and we'll have I believe we have for the new year about six individuals that have selected that retire to rehire program so you'll see those next year on our reports as well any questions on this report thank you thank you and to confirm the carry the what was remaining gets put into the bucket for next year no the bucket ends and we start a new purchase order yeah we always end with June 30th and then you know we'll start in July when we have somebody come on board to retire to rehire program and Subs okay thank you thank you thank you okay we will now uh do a short recess about 10 minutes and then we will reconvene um I I invite those participating today to help themselves to Refreshments we have Refreshments in the in the kitchen okay I like I didn't want to say it if it wasn't there half a mile uh we'll join a district leadership we're going to come down to the tables thank you e e e okay we're going to go ahead and reconvene um and begin with our work study on on the uh item 6.1 the progress on the 2023 2024 governing board initiatives beginning with Mrs Richards I believe thank you president Anderson we appreciate this opportunity for all of us to be in the room on the same level of the floor so we can discuss and you know ask questions and move forward so today you're going to have four mini presentations aligned to our strategic plan um that where we focused on the four anchors so you're going to hear a lot of different people talking and we're just going to kind of ping around and then you can't get bored or anything else all right so everything we do really needs to be tied to our vision our mission and our values keeping those in front of us continually keeps Keeps Us focused along with these governing board initiatives and goals so this morning like I mentioned you're going to get some progress and highlights from this year so when we adopted this strategic plan in 2022 we were committed not to sticking it on the shelf and forgetting about it we were committed to revisiting it so some of the things we share probably a lot of them you've already heard or seen and that's okay because repetition is good for us this presentation will focus on strategic anchor one teaching and learning and of course Student Success as you know higgle helps was aligned to our portrait of a graduate so throughout the year you've been updated on numerous things our schools have done like the junior Roc Midwest Food Bank Gateway worked with residents at Eternal Springs in Gilbert Coronado collected care packages Centennial collected items um to send to solders that were overseas williamsfield has its famous stuff the bus hva collected and delivered baskets of food to families and HTA had a toy drive this is just a few a few of the things we did align to higgle helps this year and we appreciate our schools and our students and our families okay within Anor one there are five indicators within our strategic plan and this year we focused on three of them um and today we're going to share some data and highlights within these three indicators the first one is on the screen providing exceptional opportunities for personalized instruction including differentiation acceleration Innovation and Leadership opportunities the second indicator is providing guidance and support for College and Career Readiness and then the third is supporting a collaborative culture using data and research based practices so now we're going to go in depth into each one good morning um for the first one develop and Implement grades prek through 12 instructional maps for all specials and electives um our district coaches met with representative teachers from k6 art music music orchestra band physical education and technology and we came together three different times um throughout this past school year to create instructional maps for their given content area um and they also met with their plc's to um seek feedback on the maps and then make any revisions from that feedback um our instructional maps are aligned to the state standards for that um specials content area and they include vocabulary skills resources and assessments um to support um what is being taught each quarter um we were able to create and update 16 instructional maps for our k6 specials um and then we did learn some valuable lessons through the process um and part of that was the time that we needed to devote to ensuring that our Maps um were thorough and included the feedback cycles and because of that we wanted to make sure that we um had the time needed for the 712 Maps so we are moving that to the 2425 school year um because we want to make sure we give it all the time and attention it's needed to turn the microphone sorry we started Higgly Adventures this year and honestly sometimes that's my favorite part of the meeting seeing our kids so happy and proud of the leadership opportunities they've been involved in we also highlighted some staff members but you'll see some familiar Folks up there on the screen from thesbian Leadership Camp our Higgly High football team that we Contin continue to brag about we celebrated this year along with uh Gilbert PD youth leadership kids club assistant leaders Williamsville yearbook some of our Mandarin teachers um along with students that really shined above and above and beyond like Tyler Bella and it would be a Miss if I didn't acknowledge Tyler Moore and his certificate of excellence for f find fincial reporting in Higley we have our Lighthouse schools of Chael and Santan and then we have individuals like David lenher and Nicole Johnson gustafa landeras and Jennifer ignazio that went through Gilbert leadership I think we have some other individuals that are going to sign up for Gilbert leadership this year so we're excited about those opportunities um you also heard about future Business Leaders of America so when we went to schools we were able to see Kids In Action from our superintendent visit to kie San's National Junior Honor Society Gateway of course has its no excuses University where the kids are talking about College learning cheers songs and getting ready to go to college college and we already talked about leader and me schools whoops that's there in action item uh 1.1 strategically communicate honors dual enrollment and Advance placement pathways through 712 uh this is an effort by all of our uh secondary schools to help inform parents and students about different opportunities that they had different things we did this year included our freshman or orientation and curriculum nights including our AP and dual enrollment nights at the high school to make sure that we can inform parents about options that they have for their children evid field trips on October 18th as well as College and Career Fairs on September 19th and February 29th were additional examples of how we highlighted trying to make connections uh with colleg and careers uh this year we Tred to expand our FASA and College Planning nights around uh not just ones that happen in the fall but we had spring nights available as well um our College and Career Specialists work hard with University admissions to make sure we had reps out of there uh at least three times per month when you talk about honors dual enrollment and AP again we did curriculum nights and AP dual enrollment nights to be able to inform parents what the choices was especially in January when we go through the registration process additionally high schools held AP and honors freshman parent orientations um at the middle schools we talked about um once again making sure that uh students understand that the pathway is from 7 to 12 and the beginning of that starts in 7th grade and so through the course guide process you can see the 712 development of those programs additionally uh academic opportunities we're going to talk about CTE the AP Capstone our diplomas and diploma seals I really want to brag and highlight our CTE programs that are on our campuses uh this year we set an industry uh a record for our industry certifications with 502 industry certifications earned by Higley students that is an increase of last year from 364 so I need to give credit to uh Craig Pearson and all of our CTE people for really focusing on that not only did we earn 52 the most that we've had 95.6% of our students who were in a class participated in the industry Certification testing and we passed at an 85 5.5% rate this is outstanding and so it's really kudos to those CTE programs for developing students that can have an industry certification that truly can go from school to work immediately over the past three years we have focused on uh different uh seals and Capstone and AP scholar diplomas and this is really accumulative work by uh our our teams to make sure that students know that these are available as well as performance moving forward so as you can see on the slide the AP and campstone diplomas we had 27 over the last 3 years AP Scholars 156 the Seal of proficiency the Arts proficiency is 62 our Arizona seal of by literacy has really gone up to 142 over three years which is outstanding and Rebecca Rodriguez needs to give recognition for her work and and allowing and notifying students of the availability of that you see our Civics literacy had three Arizona seal of personal finance had two excellent and academics diplomas we had 37 our stem diplomas up to 60 and our service learning Excellence seal 7 so we're really proud of the movement that we've had over the past three years and getting recognitions for students uh above and beyond Mr lot sneer can ask a quick question for you or anybody would' like to answer so what do you what do you think you all did effectively in order to increase I'm thinking of these uh certifications that's phenomenal so what do you think you all did well in order to get such a great increase I think Mr Parson lead LED his team to make sure that they were well aware of what the U necessary requirements to get the certification was and so that it was really working with the teachers and so he would pull in the small groups of the teachers to make sure that they knew what to do to be able to prepare the kids and then he's the one that actually goes out and tests the students out on the campuses so it's not something that just gets to the end and be like hey if you pass the final you're you can do this no it's building it up as we go through the year and making sure that we're aware and so when we look at our programs specifically designed to make sure that they pass those and it's it's working with the teachers to know with work with the kids under Craig's guidance and so I think that specific thing has seen that growth additionally I think our numbers improved because of growth within our police science in our early childhood two different programs that have really taken off and so as those programs get bigger we were able to see that jump as those students are coming through more and more but we speak to all the variety but those were two that showed growth this time thank you one of the things we expanded upon this year was our parent information nights so we offered a variety of uh after hours parent nights at both the district office and school sites uh addressing uh pertinent issues like social media use um drug drug abuse and Drug dangers drug trafficking suicide awareness and prevention um registration for preschool and welcoming in for uh new families into the preschool program pring and a special education Academy to help parents understand ins and outs of some of the nuances of special ed uh for 1.3 increase awareness of Fielder pattern programs and academic planning for postsecondary Pathways this idea of feeder pattern programs is very important as as we really want to maintain our students as they start in elementary school through our middle schools and then graduate from our high schools so how do we develop those relationships in that sense of community effective ways that we have done this this year was making sure that we had program visits both um some programs from higher levels going down to uh down to the feeder schools or feeder schools sending students up and so uh highlights that we had we'll go ahead and switch to the next slide so I'll start with some of the elementary um opportunities as part of Kindergarten Roundup this year we uh had the opportunity for our Early Childhood Development Centers to visit our elementary feeders they got to take field trips which was the first time we've done that since prior to the pandemic so that was a great opportunity for kids also our sixth graders had an opportunity to visit middle school so they get a taste of what middle school life will be like um and then new this year coming up in a few weeks two weeks actually at the end of June for the first time ever we're going to have a Kinder kickart so incoming kindergarteners get an opportunity if parents signed up through Community aded to um have a taste of what kindergarten life will be like when they come to school um in July and our hope is that we get some of the Jitters out and they can be leaders among their classmates as they start their kindergarten experience within Higley additional things that we looked at this year to highlight the district supported actually our Arts programs at the high schools going down to the elementary schools and spending times on those campuses and with the goal that we get them excited for multiple years of being in the Arts and so that was a highlight for us additionally our air of course our Junior RTC program visiting the middle schools and working on recruiting through that and it's such a violent piece that the students get to see their older peers or older groups and what they're accomplishing and so um additionally obviously we have our visits from uh kolie up to williamsfield and sasman up to Higley and trying to really build that connection kolie added this year a williamsfield wall nice black and red right in the middle of Campus so they can be students can be aware of what's happening at Williams field so that they know that what they can do to be supported okay moving on to our third and final indicator under anchor one supporting a collaborative culture using data and research-based practices um one of the things that we really um spent a lot of time this year is reflecting on how we're driving continuous Improvement across our district and within our schools the Department of Education um revised their continuous improvement process so all of our um targeted Title One schools were are required to follow that process but we decided we wanted to have consistency with the way that our schools identify needs set academic goals and then supported um action plans so this spring we uh developed a process modeled after the department of EDS process and our sites are in the process right now of drafting um schoolwide um continuous Improvement plans that are are centered around feedback from their staff as well as recent academic performance data so um at the admin Retreat this summer they will Pro um present those proposed plans and those those plans will drive continuous Improvement efforts at the site level next year and give us an opportunity at the district level to help support them and then with that so additionally in this one we look we were looking at ways to ensure that our plc's were um effectively using data to to drive instructional decisions and so some uh examples of some of the the ways in which we did that this year Benchmark data dialogues where uh Miss Davis uh um Dr Lindsay and Mr lonizer and I all went out to our sites following benchmarks uh met with site leadership and and engaged in uh what's called a Collaborative Learning Cycle where we looked at the data elicited questions and and really tried to understand what's the driving cause behind some of the things that we were seeing um additionally that allows us to provide our lead site leadership with some professional development professional learning um on tools that they can work with their teams their plcs at their site on using our new DNA platform as well as just analyzing data in general um a a a great example has been the work that Chapel's been doing around plc along with all of our other sites but specifically with chapparel uh I had the opportunity uh to collaborate with individual grade level plcs uh we were able to to work through building PLC learning cycles and and and specifically uh working with the fifth grade team in math to align the work of their tier one and tier 2 instruction um was a great learning experience for for for them as well as for me um in terms of how we can better improve our plc's a as a district and finally as DNA is new this year we wanted to share some of that usage data around that formative assessment creation uh within that platform um we had 1,948 assessments that were created that actually had students engage in the assessment and have data that teachers could act upon within that assessment Cortina had 295 they were uh one of our leading elementaries in the the use of DNA and then Williams Field had 385 of those so we just wanted to share with you as well that that we're seeing that usage of DNA begin it's was year one of that implementation and we will be uh sharing year two um and how we will be working with that moving forward later president Anderson um I see this this word collaborative in in education now all over and I'm just curious by saying like collaborative culture like what what exactly does that mean um to you know it's it's all over the document collaborative like what is that exactly mean and what do we do to be collaborative so Vice President Van Hook I'll say something and then I think Heidi's ready to talk too but I believe we're all better when we work together then an isolation and that starts with District leadership as well um we learn from each other all the time and I know teachers specifically can get in a room and and Del deliberate argue sometimes and come up with a beautiful product that they couldn't do on their own and so I think the Strategic use of data planning together and understanding what to do with that data is a huge piece of that because we talked about it earlier our kids are all unique and they don't all need the exact same thing so that's my thoughts I agree with that Mrs Richards and I would just add you know there's the saying the smartest person in the room is the room so it really depends on the audience and so um it could be groups of teachers collaborating around academic performance data it could be a group of principles um collaborating around a problem of practice or um working towards one of these initiatives that we talked about and just strategizing Next Step we do that with our ad Services team from a teacher perspective it also includes parents when parents come in for parent teacher conferences a lot of times our students are are a part of that process too so there's collaboration on what's working well for that student and having the voice of the parents and the kids as part of that so it really depends on the circumstance and who's a part of that conversation but yes it's um we don't want to make decisions in isolation um president Anderson um I also uh I I don't see anything in here related to parents um and I I would like to be a be able to add something on here to to include parents but also I don't see anything related to um student achievement and increas increasing proficiency rates um it might be included in different bullet points um and differently um but that's I think that's important to also um to ensure that it is included because that's something that we need to ensure considering only you know we have 60% uh proficiency rate and um what are we doing with the other 40 with the district agreed no you can go first if you want I might have lost my train of thought but um I would just say that all of these initiatives are with the goal to raise student growth and achievement with academics um that's why we're all here is to support student learning and achievement um and as and I forgot what I was going to say after that so M Richards please go ahead Vice President Van Hook when we get into these suggested goals and initiatives for next year then that's where we want your input on additional things to focus on or tweak the wording a little bit but what Dr Lindsay said is correct and um these comprehensive needs assessment that the schools are all doing it dials right into student achievement and increasing student outcomes so it gets real specific per School per classroom per kid but I appreciate that input because we want to make sure that we represent well what we're doing so um if I could give input on collaboration since um I've worked I worked in the district and what collaboration look like and how it was very important um our team we would meet before during our break or after school to discuss um at the time we were using Galileo so go through Galileo questions and make sure that the testing um aligned with what we were teaching that the test that the questions were um valuable to uh determining their proficiency um we met to um go over our weekly plans um any labs L science any labs that we plan on doing um then we' also collaborate with our instructional coaches um Miss Horn was a coach at the time I don't know if she's still science is she still it it doesn't matter anyway Miss horn was who and she would come to our to our school and we would meet so many times to and she would go over um how we're doing and how it it met standards and and how we were working together and any give us advice on how we could be more efficient and more effective in our teaching and then um even though we be grumpy and go after school to um meetings um we uh would meet with saaman because I was working at kie at the time and then we would collaborate with the saaman teacher and we would um see what they were doing and what we were doing to make sure that we were aligning and we would work together share ideas go through again Benchmark questions um and um then of course the uh uh work with the uh admin where they would come into our meetings um and more more not in my experience there was more of listening than really anything just to know what we were going on and provide input as needed um the I just input from experience for collaboration but I did want to ask a question whoever is willing to answer um regarding benchmarks so as a teacher um it was it's the data is there but it's always difficult to get true buyin from students to take these benchmarks really any any test I don't know if it's here if it's a line or if they are given a grade or scor that affects their average um some places do some places didn't when I taught at Quin Creek High um we tried to find ways to motivate them through scoring but we didn't want to um affect their average based off of a district test what I'm leading to is to get by and a lot of times you have to give it value so are are is this District or is Higley taking the time to take the data from the benchmarks and show the students who are College Bound or think they're College Bound hey if you get this proficiency or hit these standards this is what we have researched to find how it'll affect your act or SAT scores how that aligns to show um Proficiency in those or to align it with certifications for career bound um you know that way it's not just hey I'm just taking this test take the test and it doesn't affect my grade I don't care it's not going on my transcripts but oh dang you know if I really learned this standard or or it showed I know that standard then I feel like taking the act or the SAT or the career bound a certification exam I feel like I would do better and and um I want to do better next time if I did me meet that Mark I'm going to jump in and then let Heidi and David probably jump in as well uh the benchmarks that we administer in third through 8th grade those are mimics of the state assessment um and there's value to them at different levels in different ways so one of my goals has been to work with our site leadership to really understand that the value and the teacher level of those those benchmarks is really looking at what are we asking of kids to show that evidence of learning how are we asking students that to to should demonstrate that evidence of learning in what's called Next Generation assessment so they are engaging in items no longer that are multiple choice they now have to drag and drop they have hot text where they have to pull down and and and um or d uh drop down hot Tex where they actually select a passage within a a reading passage a sentence and and and those are all new skills in some ways um and they are higher complexity skills and so trying to ensure that in terms of our instruction is there alignment between what we're asking of kids to engage in every day and how they're demonstrating that understanding um a and so that's this classroom teacher side uh the what we get from those mimics from those benchmarks is not very detailed standards based information in order to get that kind of information an assessment would have to be 70 to 100 items long uh because you need three to five items per standard in order to really get at standards understanding and Mastery state test our mimics there's one to two items per standard they are really it's a broad-based assessment so at the district level what we look at with those benchmarks is how are our kids going to perform when they hit the state test and and are there large gaps that we need to be addressing at the district level in terms of our resources our instructional Maps those kinds of things um down to the student level that's the age old question um one of the reasons why the state went to ACT Testing um as the high school uh assessment was the belief that students would take act more seriously than an end of course assessment like AZ Merit was um there's varying evidence as to whether that's actually effective um but the real dver of student engagement in that assessment has to do with the relationship a and the trust that students have in the teacher that's administering that assessment if they have a good relationship with that teacher and they believe that that teacher is going to provide them with valuable feedback on their performance like you were talking about they are going to perform on that assessment um using external motivations to try to motivate them to do well your compliance students will continue to do well but your students that come to school and they struggle with learning or they struggle with with just being in school those kinds of external motivations aren't going to impact their performance on a on a test and it's going to give us some not some dirty data related to the state assessment because I can't use an external motivation to motivate students to do well on a state assessment so I really want to create an environment when they're taking the benchmarks that mirrors what it's going to look like when they take the state assessment so we've actually told our our sites they can't use benchmarks as a grade um so uh long worded answer um I'm going to let Heidi and David jump in I hope I got most of what you were looking for though I would just add that um teachers often after the assessments completed will take specific test items questions that um you know of many students got incorrect but they spend a lot of time teaching that and really unpack what that question look like with the students because it may have been framed in a different way so they can use it as part of their instruction and I think for next steps for us is now that we've gone through DNA for a year and it's our first time going through those mimics it's analyzing and seeing how did the mimic performance and actual performance coincide and how are we fixing and making sure that what's happening there and our ability to disseminate that information to the teachers so that they can know more clearly about where the students at is an important step for us next and that's one of the great things about our relation ship with Renaissance they're actually doing a correlation analysis right now on our internal data so so they're looking at our per student performance on the mimics and then they're looking at our state results and basically saying Bas for Higley Unified School District alone here's where students need to perform on each of those mimics to show that they're actually going to perform the same way on the state assessment um H in terms of act uh within DNA we have uh a benchmark for act as well this was our first year using it um we've already started working with Renaissance and in terms of what kind of professional development do we need for our site leadership at the high school level in terms of helping teachers and students understand those results better and how to use those results so so that is something we've already I've already met with uh Mr banck and and Miss Wallace talking about for next year and and um setting up some meetings with the their professional development at their level to help us better understand how to use that data to impact student achievement president Anderson I want to comment on something you said because I think it's really important like I don't ever want to get away from being a teacher myself but I know those conversations I I had with kids like hey let's look at this and how you did and two more questions it sounds crazy that they want to hear the detail of how they did and how they can improve so I appreciate you saying that question and I apologize because I struggle to comprehend what I cannot see um especially at the elementary level is where my question is if some of these the test questions that d where they are looking at a new type of question right where you reading a passage and dropping it down it's just not the standard multiple choice do we have beyond the DNA or at least can teachers access it for like unit quizzes or tests or whatever so that way it's more than just these benchmarks that they're getting at because I feel like from a teacher perspective not only do you concern yourself with the content but maybe part of the reason everybody's missing it is because it's a new skill that we're asking so like do we have those things I'm assuming we do yeah cool awesome thanks for all the head knots yes that was one of the most exciting things about moving to DNA is the item bank so teachers can create their own classroom based assessments um aligned to the instructional maps and do just that and then they can um utilize multiple questions around the same standard and then unpack those findings with the kids and it's considered to be one of the best item banks in the in the country it used to be key Data Systems now it's inspect um but the the quality of the items the it it is far superior to what you used to see with Galileo um and and and they spend a lot of time and effort on continuously adding to that bank um a and one of the exciting things for me is that they're actually adding social studies items uh so it right now it's very limited um but at the high school level they do have access to some of those items so um in terms of the other exciting part about DNA is it's very easy to use uh compared to Galileo Galileo was was was a nightmare to use uh DNA is very simple I can filter based on the standards I want it will pull up the the items and it goes into detail on the different like the rationale behind the answers as well um and then at the other side of it the data reports that we can pull out of DNA are phenomenal uh and so actionable data related to where students are uh it's got subgroup reports so that we can look to see is there a difference between how where the the average score is and are there certain subgroups that are scoring below or above that average really diving down into individual students um so president Anderson oh were you done I'm sorry no I cut her off to ask question oh sorry just separate go I was just going to ask for some clarification um you know we talk about Ure plc's utilize benchmarks um and the collaborative what are there certain expectations for how much plc's meet who tracks that we use the word insure who who's insuring um and what are what are the expectations how are those communicated and how are they followed up on how how often are plc's meeting what is that expectation from an elementary perspective that was um one of the things that I've been working with the school principes this year on unpacking in terms of how often are they needing their involvement and um what that looks like moving forward is it meeting our needs so we did kind of a root cause analysis around that work um as part of my support to sites I would visit those plc's on occasion with the principal um so that was one way that we monitored moving forward um we have a common expectation at the elementary level that plc's will meet for an average of 45 minutes per week grade level content teams um and that looks different sight to sight if they're using their early release Wednesdays for that time or they have it built into their common planning time during the course of the school year so um we had a little bit of variation sight to site um they were they were of course all utilizing the professional Learning Community process but we um through the course of um investigating that over the course of the Year identified areas of both celebration and opportunities to tighten things up and also ensure that the way that we're um utilizing professional learning communities is consistent across the district at the secondary level when you talk about who's responsible or overseeing the PLC process that is site Administration that is driving that to make sure that the people are meeting and that they have their PLC documents and their PLC folder and their PLC data connected and so the oversight of that is at the site Administration standpoint from a district perspective we support with professional development and or allowing them to determine what times they can meet um a little you know when you look at an element or excuse me a high school math teacher who might have three different preps it's going to look very different from a PLC pers perspective in terms of how can they find the time to meet with all the three different ones and so typically they focus on one for the year and continue to meet as groups and that's decided and and supervised at the site level to be able to support additionally it gets a little harder when you start having Singleton classes and so those people can be on an island so as a district we try to find opportunities for the two islands to come together districtwide so it might not be particularly on the campus but districtwide as well can I add and thank you for acknowledging the teachers that had multiple preps because that that was really difficult not only for that teacher but the other people on the team that really wanted that person there um but um I worked under one of the best administrators I've I've had the honor to teach under in all my years um Dr Wolf over in Queen Creek High School he's now since been promoted to assistant superintendent here and nor there but he would tell us whenever you're collaborating in the hallways you're PLC at lunch whenever we would really try we' like we're not going to talk business at lunch we'd always talk about how the students are doing and what are we going to do and how can we make that you know this didn't work he's like you're PLC you know and so I don't know if you have the same mentality here and that's at the secondary level but um I I agreed because it really was it was having not organized time but it was definitely time spent where we were collaborating and and talking about our plans and what worked what didn't work what do you want to do what how do you plan to do what do you do if they didn't get you know going through the questions for PLC well no I appreciate that and I I'm curious about the organized time um I think in any organization you're dealing with people and using this as an example if you have four teachers teaching a subject and the three are coming together all the time and someone is not um this is an expectation of Higley and if you have someone who just doesn't participate in that um and I I get different time restrictions but we also and I know we have to have a further discussion on the high school but we have late starts we have early releases we we have tried to carve out some time in recognizing professional development in recognizing time for people to get together and um again when you have you know you have those teachers who I mean they're ready to go and and they're they want to lead it and they want to get everyone together and they are having those conversations just in you know a lunchroom or in if they're in a classroom just them having lunch and and you have that and then you also have individuals who just maybe don't participate rarely participate and if this is an expectation of Higley and and what we want um that's where I'm where are we monitoring this where are we making sure that one time we're carving out is being utilized and two that all of our students are getting the benefit of this expectation so um that's why I was wondering where where it is how are we monitoring it what is the expectation um because in my opinion if this is an expectation then there should be a a specific time dedicated ated to it and expected and then I think that that should be seen within um the Danielson tool I mean that should be part of a performance review on how much they're participating in plc's yes and there is a direct alignment with that within domain four of professional responsibilities as well as domain one with planning and preparation so and we're making those connections um for our teachers and for our administrators so board member we she'll see that in proposed initiatives and goals for next year too because it's kind of like the Strategic plan if we don't continually revisit and communicate expectations it'll go away so we have to keep supporting board member ree I wanted to add to when and while we're not talking about the calendar committee today one of the thing that came up quite a bit in the calendar committee is that professional development time and holding people accountable so I want you to know that the members of that committee that was very important to them and I've been working directly with Miss Davis and talking about what that professional development looks like what those expectations are and how we're going to keep track of those so it is something that's being discussed right now quite a bit and it's it's a work in progress it does it takes so much time um because Queen Creek was very is very big on on plc's and um it started way back before I even worked there full-time and it it has transitioned and grown so much and of course it has to do with the different leadership at the schools and um and I don't know if we do it here and we have a trickle of admin in the in the crowd but we and uh Queen Creek we had to fill out a spreadsheet that was shared with admin to say which we which room we were going to be in when we were meeting um because it it was if it was early release day there were hour choices we could put and then admin that time they were dedicated to walking the whole school and popping in and coming in and listening and discussing and it wasn't helicopter Administration it truly was and just being involved in asking questions um and so I imagine it's it's pretty much similar here too as well admin would schedule ahead of time if they were going to be there for the whole meeting so like sometimes you would know they would just pop in but other times they'd sit in for the whole meeting so like we have the same thing here yeah president Anderson um I have three questions um one uh for the was it called Kinder kicks I'm wondering has the registration opened for that and if so what are our numbers look like for that right now we have um let's see we have up to 12 kids I think Melissa's here I don't do you know that current enrollment Melissa I think we have approximately 140 kids or so registered and it has been open for a couple of months um and so it starts on June it's June 24th through the 28th and so can you still take kids or I think we closed registration is that correct okay yeah for sure experience so hopefully next year we could expand it since we had such an interest in it that that's a great program I love it um and then for the seal when we talked about um the Seal of biliteracy and some of the others in particular what would you say or do you know happen to know because I don't remember past numbers but it seems really high with the 142 like what is the growth or the percentage increase can you I I don't have that but I'll be able to okay find I just that was just my own and then my last thing I know we're talk about reflecting but I'm leaving in two minutes so I'm going to ask this question really fast um the leader and me programs um are we looking at expanding those across other sites I know that I've had Parents you know say things like oh we don't have that at our school or you know some of the other ones I know that we do have different programs in different school is there plans to expand the programs to other school not even just leader and me but um gateways is no excuses no excuses University and some of the other ones so um it's a good segue for later when we T talk about um proposed board initiatives um for next year but expanding extracurricular and specific um program offerings at our elementary schools is a area of focus that we would like to um work towards next year so potentially with leader and me yes I know that's an expensive program if I remember correctly correct or it's least has some expenses shaking his head not really so I guess we can put it at every school yeah to get it started is pretty costly okay is that what is you got to sustain it but the initial year first year second year and you know our parents have been so great because they've supported a lot of that but I think when we visited schools you guys have gotten to see these little leaders take off and I would have loved to my kids in that so these are good questions yeah I know and just being able to expand all of our great programs to all of our schools hopefully with the Collaborative Learning or collaborativeness is that a word I don't know okay collaboration that's what I'm looking for thank you collaboration then we can um do that at more schools Jeff and I were just talking about this this morning so perfect I I am looking at you but I should be looking that way president Anderson are you ready to go to Anchor to um I just have I'm sorry answer I just have one more thing to add um in Anchor one um the concentration on social emotional learning um and I mean I I see it more and more that it's being embedded in a lot of the curriculum um and I want to just emphasize that um that we are it says provide resources that we are providing resources um to parents if students need that um social emotional assistance um but that we're not treating every student that they as um as a whole um and providing social emotional support to every student who doesn't you know those students that might need not need it um and as as we've discussed uh there's been changes within um you know counselors and the type of support that they can provide um so I want to make sure that um we're kind of staying within uh within our role as as a district to provide academics and not mental health um because our goal is academics and that's why you know kids come here so this emphasis um heavy emphasis on social emotional learning um is is a concern for me and for many parents that I talk to um and I I have heard concerns even with leader in me because Leader in Me is very social emotional based um and so that's just something to keep in mind going forward that's all so I I appreciate your comments and I think that later on you know Miss Miller and Mr Walker May elaborate but sometimes just reading a story to kids about persistence or whatever is beneficial so I think it can take many forms you know and we aren't blanketing everybody needs mental health support that's not that's not the approach so I appreciate your comments and it is pretty Broad and Global but we want to support our kids the whole kid too you know so I think it can look differently and I don't know if shaa or James want to comment on that but I think that it's important that we understand that not every component of social emotional learning has to do with mental health and there are a lot of things that we do in our schools to prepare kids to be active leaders in our community that does focus on the social and emotional aspect speech and debate would be a prime example teaching those kids how to speak publicly um and participate in those activities so while I understand the concern is that mental health component I think there's a lot of things that we do in our schools that grow students social and emotionally that aren't TI directly to that concern yeah and and I I fully support having those um you know speech and debate and those types of educational things um but it's where we get into the the mental health aspect that I'm concerned about and you know we keep hearing this whole whole child and and unfortunately that is something that is coming down from the CDC the whole school whole child and that we feel like we have to cover all basis there's some things that are just not our responsibility um and a lot of that falls on the parent um and and we shouldn't feel like we have to cover this whole child approach um when our main purpose is academics and we need to make sure that we don't cross that line um and and that's the only reason why I bring it up um but I do fully support all these other aspects that are educational um and doesn't necessarily step on parents toes when it comes to um the mental health aspect thank you president Anderson uh and Vice President Van Hook one thing I would like to uh point out and keep in mind too and I think it's part of the reason why the CDC also expresses that and it's something that you see more and more come up up um is cuz what we've learned is if a student is disregulated you you can't learn um and so focusing in on academics that's part of the reason why social emotional tends to be a larger part of it today is because what we have have have seen is when we start to include some of these practices and teach kids some of these practices on how to express themselves or do some of these things with respect to academics their academic performance increases as well so they are kind of one and the same so I I I think your concerns are in fact being met by that by focusing on academics because we can see how these programs help students perform better academically because when their needs are met they can perform basically and we we can understand that that's part of the reason why you see it more and more um is just because in conjunction it overall helps uh all students academic performance I think you're and you're correct on on how they learn based on um everything you said but I just also want to make sure that when we're helping students out that we're making parents aware of these of these processes and help them because man could I have used that help U too late now both kids are gone out of school but it would have been so nice to have uh the assistance to understand um uh I don't know if Mr Griggs was a principal but have a child literally physically carried out of a classroom from shutting down during a state test and just okay well what do I do you know how can I help you so it just be I don't know if it merges the two points that are trying to be made but that is definitely one piece you ready for highly effective Personnel [Laughter] now so we need our uh I people to help us out there it is thank you good morning president Anderson members of the board um it is still more oh barely morning here we go so I get the privilege of talking about highly effective Personnel uh that is uh indicator number anchor number two and I'm going to go ahead and move forward there we go okay so again Mrs Richards alluded to our vision mission and values and anchor to does align with that and it is highly effective personnel with the um the goal of being recruiting retaining um growing people here giving them the POS best possible compensation providing good benefits this year that I'm really proud of and I give um credit to my team Isabelle and Nicole's not here right now but I give credit to them and the leadership team in HR and others who have helped with these goals this year let's go to that one there we go so the first um one that task that we took on this year and I asked them to look at ways um my first week of work here at Higley was spent doing the one-time job fair for two hours um December of 20 or not December it was February of 2023 and um it it was a one night 2hour event and people came and it was wonderful but it didn't really provide the opportunity that um individuals needed to know about our job fair so I'm sure you drove by this year the district and saw the big sign and saw the date on it and that's one of the things that we looked at how could it be different how could it be better what could we do so the first thing the team did is they went to another school district actually talked to a couple school districts about how they do job fairs and when they do them and got information and so they brought all that information back and decided to create a new job fair model and we have multiple sessions this year and we're very successful of even giving someone what we called and we robbed it from someone else but it's called a golden ticket and that individual basically is giving is hired on the spot we could not do this without the help of all the administrators that came during those job uh fairs uh that the interviews that they did during that time and not just administrators but everyone um special ed Community Ed was involved we had someone from transportation we had every area covered so that if someone showed up whether they were going to be a c certified or a classified employee and when they were looking for employment we had someone available to interview them on the spot some folks were given um what was called a second interview ticket and they were invited out to the campus or the um School site to meet with others because the principal may have been here but other people involved in the hiring process were not here so they wanted to bring them on site and meet with them then so this has been um a great benefit to uh our hiring process it has streamlined the process somewhat um we believe we hired probably over 30 individuals by doing the job fairs and also um just open it up really to people one lady even said I was just driving by and she said I'm looking for a job as a perah and boy do we need Paras right so it was just uh really enhanced the process streamlined the process and became more effective um we're reviewing what we did this year we had they created a a QR code where people could scan in their information so we GA gathered data that way we had the help of the marketing department putting it out on all of our various accounts that the job fairs were coming up and then they're doing the same thing as we have new positions available so that's one of the things we've done this year um to really re re attract and ret folks here at Higley okay please move it won't move can you advance it for me please thank you so one of the other things and this is with Isabelle's help and and and that's Valerie in the picture um we they have been conducting these new orientations with employees since February of 2023 when I came on board they had created a program to meet with people to get them the training they needed to get them the benefit information to be able to do their um Vector training as a new employee and they've hire they've actually met with over 250 new employees since then and and gone through the process of explaining the wonderful benefits that we have here how to utilize those benefits welcome them to Higley and um have them do their Vector training at the same time anything I've missed is about we do also offer um one of our tax sheltered annuity advisers to come out during benefits orientation to talk about our tsas and how they can add put additional dollars into tax shelter annuity so that's something new that we brought in as well and uh employees have appreciated that information so not only can they contribute into Arizona State Retirement but other annuities thank you I'm sorry I couldn't hear you additional dollars into what annuities retirement savings yeah thank you not just the Arizona State Retirement System but they can put some additional dollars into and that's sometimes our employees don't know that they can do that in addition to asrs so it is is very helpful for them for future planning and we also do uh give them an opportunity to enroll into Arizona State Retirement and create an account at that time CU very often nine out of 10 times employees don't do that and those heaven forbid something happened to them and those dollars are just sitting there not associated with the beneficiary okay so let's see if we got oh we've got action now okay so some other things and under 2.2 action items that have taken place this year um we have done additional training with uh supervisors for the interrater reliability training with Danielson and we talked a little earlier about Danielson and that has become very successful um and implemented the systems especially as uh Dr Lindsay had mentioned domain one and four where we're domain is four is for professional development we've also had some customer service training that was new this year for our classified front office staff uh in the the next when we talk about next year we'll talk more about that as well because we plan on offering some additional training for our classified employees as well uh let's see okay this is the biggie this is one of our big moves this year uh when I got here I reviewed the classified evaluation form um very Antiquated very much a piece of paper still and I knew that the system that we had called front line where Danielson is um in also could possibly house a classified evaluation form so the team went to work and we now house our classified evaluation form within and within that um that platform and I'm very happy with the way it's worked out again my team is very much into research they went to some neighboring districts looked at what they had how they were doing it and then we evaluated the document and um put together a new document one for a 90-day evaluation one for a self evaluation and one for an annual evaluation and we piloted that program whoever wanted to do it and Mr Moore's group was part of that pilot myself I used it with my direct reports uh we had others in facilities Mrs Richard used it um it was very helpful and so we will roll that out July 1 uh along with training and development on how to utilize that tool there are manuals for supervisors that has already been created um there is training and development for supervisors on how to use the tool and it really is beneficial you can assign the self- evaluation to the employee and they can do that throughout the year like if they feel they've accomplished something from a goal from last year they can enter it into the system save it and then go out and a month later they can come back they can put whatever they've accomplished that month and then they can save the document and you can you can keep adding to it throughout the year before it's finalized in um May which is really nice and that's not just for the employee that's for the supervisor as well so okay I think you're up next maybe and I'm sorry real quick sure or maybe I should say it um so internet's down so sorry I don't I didn't want you to think we were like ignoring what you were trying to say we're trying to figure out how to get it to work works on my phone but not on our comp yeah it let us know board docs is down any any other updates in relation to that okay thank you Isabelle's up next thank you so 2.2 is financial health and wellness events that we have periodically throughout this year uh we roll after we come back from a fall break we like to roll out our Wellness Wednesdays and wellness week uh we have a great time putting that together we uh provide self-care tips with maybe some recipes different activities for car traveling for the holidays yoga tips uh we do include information about our employee network our EAP our Ted do we did have the first time ever Social Security someone from the Social Security office come out and actually speak about that so that was very very informative uh we plan on bringing them out a couple more times within the next school year so that people that are getting to retire they understand what those benefits are Medicare we did have a Medicare representative come out as well uh very helpful we even had one that spoke Spanish so we were able to go to our grounds and maintenance department and discuss that those opportunities with them Transportation was another area we made sure that we went to go do a site visit as well uh um so we do our biometric screening in October that includes a flu shot clinic where we go around all the schools and employees are able to get flu shots pneumonias booster shots whatever they might need we had over 10 vendors this year and about $800 worth of giveaways we usually get about 80 to 100 people come to the biometric event but it is helpful and they do receive a gift card so it's another incentive for them to come and we do like mentioned earlier we have our vendors come out during benefits orientation to meet with our employees to discuss discuss uh annuity options any questions president Anderson um tell me how to pronounce your last name I'm sorry MD magdato um Miss MCD um I personally have a huge concern with the fact that we're providing Health Care within our schools um that is not our place um we have so many facilities within close distance to our district where people can go and get their shots um and the fact that we're having vaccines given in our schools um I think it's crazy that um we're having you know medical facilities with the nurse schools and that's definitely not our place also um is this just for teachers or is this just for employees just for employees this is only for employees now why why do we have to bring that here I mean it's just a service that we provide sometimes it's convenience um for the employees it's like having mom or pops the van F come and do that kind of screening where I may not have the time but I can schedule it um right after I'm done working during my prep time um I can schedule it it's a more con it's a convenience for our employees it's just like T do Ted do is a convenience for the employees so they don't have to go anywhere they can just phone in a nurse or a doctor is going to get online with them and they're going to talk their situ ation through US providing Biometrics helps us save money because sometimes it catches things that people might not know that they're even at risk for so we're just giving we're providing preventative information for our employees we're providing a service that helps us save money when it comes to insurance cost um where we might not have a big claim because maybe a case of diabetes was caught early and then turn into something much bigger where someone you know could get the treatment they needed sooner so this is just for employees this is not for students the students are not affected by this um nor is the teaching time or they're not allowed to leave the classroom to do this there it's just a service we provide that during a prep a prep time or a planning time before school after school I would like to also say that one year we did not provide this uh just due to planning purposes and we did get a lot of emails requesting that we bring it back I just I think it's out of it's out of our scope and we shouldn't be providing medicine on our campuses but um that's all I just I just had a quick question I'm sorry um for the teachers that have um that have F six fifth preps am I saying I'm still saying that right how like I had that and I could never make it to like the bud drives or anything do you guys try to I know you're working around their schedules and how long they can stay but is there a way to meet the needs of those teachers that can't make it yeah so we are looking at probably doing it more of a later evening but we're also coordinating with the company that works 8 to 5 so we also considered maybe doing a Saturday event as well last summer we did have a summer blood drive we did um it was in the month I think it was a June it was a June blood drive and it was something they really needed and we could assist with uh question and if it's too much it's obviously may not be worth it my question is I'm curious if we could do like a survey to figure out so like I having an autoimmune disorder I every year relied on this because as a teacher getting a sub especially getting a sub just to go get a shot not worth it um and so it was something I utilized all the time but as my needs changed I started needing like a pneumonia vaccine I need to get all these other things I didn't used to so I'm really happy to see that we start doing that as well so it's kind of like a One-Stop shop for me so I don't have to make these appointments because again it's really really difficult um one of the issues I have like as a parent with my kids for example is my primary care doesn't get the flu vaccine and until later than like CVS or something does I'm curious if we can send out a survey to like staff potentially of like maybe is the reason you didn't use this because you had already gotten one and then kind of see if that plays an impact if it's not really that beneficial in the grand scheme of things I'm just curious from from that perspective because I mean I've worked even in insurance we did the same thing we had you know flu shots and things that they would do and they kind of often gave out those surveys with it to maintain what the value of using that program and so I'm just curious yeah we did do a survey a few years a couple years back at like I would can if I can remember correctly and we did get some feedback but it would not hurt to absolutely do it again yeah to be clear I think it's a a wonderful thing it was always very beneficial because as you know Miss Anderson pointed out and you guys expressed as well it is very difficult for teachers to take time off or find the value in that and one thing that we are learning is our teach especially given the increased level of stress ad teachers are experiencing we be real unhealthy so um getting these types of things and kind of making it harder for us to make excuses is is definitely beneficial yeah we are looking to bring the mom the mom bus twice this year one more question I'm so sorry I apologize is it possible for or do you share the company's um information that those that show up for the clinics or the um drives with our College and Career staff at the high schools because outside of teaching there's High needs of hiring for medical staff and other careers and I I didn't know if that's something you could share like hey invite these people they're familiar with us they're doing drives with our staff it'd be good to see them again whenever the high schools have their College and Career days to have them there to show their needs for being for staff as well absolutely we can reach out to them that's a good point okay thank you I just have a quick question as well um and maybe we're going to go into this are we doing some things different to try and increase these numbers I mean I think I think it's a good thing and and I understand um it's a good benefit in in a service um but given the number of employees we have these are really low numbers and at some point you have to determine is it is it worth it the the amount that we're doing and and using um I hear Miss Van Hook saying there is a lot of other options that have after hours that have Saturdays and Sundays that people can go to uh you know different things like that um and I just want to make sure we're getting the best option for if we're if we're getting use out of it so I don't know if that's something we're going to go into because it seems like we keep talking about stuff and we're getting to that um but I mean I think it is a good service and I I I do hear you know what you're saying on availability um is this a cost to the district is it that people are that they come and kind of donate it um I know there's different companies because there it's not being utilized given the number of employees we have in my opinion what we have here that I wouldn't do it um given our our outcome now we're just starting and ramping up and that's something here we're going to talk about and especially if there's a cost to the district you know things like that that that something we would have to look at because there's not a lot of participation given the number we have you made some great points we do have about I believe 933 employees that are benefits uh receive benefits so that doesn't mean that our entire population is going to be attending these events looking at different initiatives to bring people or incentives to bring people to these events maybe doing a Saturday we haven't done that I think is a good opportunity we might get some more um employees coming in that day I'd like to say too that this is one day it's a 8 to five we can only fit so many people into one day um to come and do the Biometrics it's not quick it takes probably 15 minutes well is the flu shots and all of that part of the Biometrics it people can come just for those and then they can come for the Biometrics as well so the the district wide clinics you have listed here for the vaccines and the biometric screening all of that all this is was just one day so the flu shot clinics were at multiple sites and were uh two to three hours and then we held another uh districtwide flu shot clinic for anybody that was not able to attend those to come here and that was from I believe 11 to 5 so I'm trying to make sure that we capture our all of our population right we want to do it not so early in the morning so Transportation can come grounds and maintenance but then be able to extend it um we typically do it on a half day so teachers can come and what is the cost to the district Biometrics the Biometrics there's no cost what about the clinics there's no cost so no cost cost for flu shots or because they're using our insurance that's the or so okay so there submitting it through Insurance add-on service to our what insurance car provid no that's and it is only available for benefits eligible or employees who hold our insurance we can't service employees who have who are off the district so that's approximately 20% of our enrolled people within our insurance utilize this one- day program so just okay it's a financial benefit to the to the people providing through Insurance not through through us but I um so you mentioned having having them come out on a Saturday if teachers are going to go out of their way to come to the district on a Saturday why wouldn't they take that time to go to their own provider or to a local facility that does provide it versus coming to the school um also do they just do flu shots or do they also do the nasal mist do you know no nasal mist it's just the injection okay um what about any other live virus vaccines like the MMR or anything like that no okay because that would concern me with teachers getting live virus vaccines and then going back to a classroom correct which is one of the reasons why we made sure to do it on a half day just for that reason um and I believe what was your other question uh about coming in on a Saturday oh yes so that one day event we do have all of our vendors come so dental vision medical and it allows our employees an opportunity to come meet and ask specific questions to our carriers which it makes it very helpful for them they appreciate it and then the raffle giveaways help and then these um the health fairs um is that the same as when they like fill like the cafeteria and then the kids walk through and no this is just for this is employees only here at the district okay so that there's another event in this room it's here in the boardroom I believe we did take pictures this year so I will see if I could get those over to you so you have an idea what that looks like thank you so um one thing that as a special in the special education department we look at is while we definitely want our special education staff to be part of the bigger professional learning community on their campuses we also recognize the unique needs of special education sta people that work with special education students the staff um in the the unique challenges that our students bring and so as a department every year we really look at where we've been where we're going and where we need to grow and things that we need to do better um and I have to give a lot of credit to my department Kristen Nash Greg Keith Stefan re Emily Harrison and Rachel go um they have done a phenomenal job last year in developing professional development that met the needs of not just special education staff but general education staff that also work with our special education students and here you can really see some of the things that we have put together um a couple highlights we we recognize that our new teachers to special ed were really struggling because while they were getting the mentorship that was associated with being new to Higley the new to special ed was really difficult and so we put together the monthly new teacher trainings and the feedback that we received from that was phenomenal uh the support and ability to talk to someone and have their questions answered um really helped with um making their years a little bit more tolerable and enjoyable during that first year um some other things that we've done that we really are um proud of is the quarterly classified par professional training this is an area that we've really been lacking in the special education department it's hard there are a lot of them they teach at a lot of or support at a lot of different levels and so finding the opportunity and the scheduling to get them all together and get some common PD has been a challenge and my instructional coaches have done a phenomenal job of doing that so we've been able to provide those consistently and they've been very well attended they've been mandatory they're not something that they can schedule something instead of and very very beneficial um moving forward our plan is to continue this as you see at the bottom we're in the process of developing a catalog of professional development opportunities that will not just span like I said special education staff but will'll be opportunities for staff meetings on the campuses it'll be trainings that we can provideed administrator meetings and all of that stuff just to um kind of Link everybody together we're trying to get away from this student is your kid and this student is my kid and really changing that philosophy to the these students are our kids and how do we support all of them in all of the settings so David would you like to talk about this please because this is yours absolutely I think when we start talking and recognizing people uh it's great to have an opportunity where we can recognize um individuals within our own group and so we started for years ago the Higglytown Heroes process and we've continued to grow this we're quarterly we have a theme we have individuals who nominate each other and um then we go through and recognize every person that gets nominated and we provide them with a certificate a separate recognition uh normally a Dutch Bros gift card because that's my favorite coffee place and um just a nice celebration I think what's really nice about this is we expand it out uh not just a lot of times we do it within our gam our general administrators and and we recognize them upfront and we read what people say about them and so when somebody else take goes out of their way to to nominate you and recognize you it's a nice it's a good it's a good feeling and it's nice to be able to recognize our peers we also do it where we have campuses recognize teachers they don't even know what going on till we show up and we have this recognition and we go into our classroom so it's been a very positive thing uh and especially from a culture perspective where we can recognize the good works and the support that everybody else does with us thank you okay longevity so this is new this year and thanks to Tyler Moore and his great work with his team and my team as well um we started the longevity Awards this year and if you haven't seen them they're pretty awesome and they're in the um superintendence office as you walk in the longevity awards that were presented um staff this year are new addition these plaques and pins are small tokens of appreciation to those who have achieved Milestones of 5 10 15 and 20 years uh with Haley unified as of June 2023 and we will be celebrating again at the rally in July this is the initial year of implementation of this new tradition and so all those who achieved one of the Milestone years will receive the most recent plaque and they did and I was able to go out to a couple of the different sites and really enjoyed um the look on people's faces was just they felt honored they felt appreciated so going forward we will have a longevity Awards presentation as I said at the welcome back rally for those who hit a m Stone this past year of 510 15 20 or even 25 as of June 2024 um please note that this is different than what the longevity pay we've revised that and the stien is given to the employee within a few weeks as of July 1 will be given to the employee within I believe two to four weeks the following paycheck uh so that is something new that folks had to wait six months seven months before they got their stien uh so that is something new and we're excited about change making that change for payroll as well uh let's see I think we have another picture in there one second oh come on can we go to the next slide please thank you I know it's not so another area that we wanted to to focus on in our department was really recognizing the employees that work with our special needs students um and that included our gened staff we didn't want to just focus on the our special education teachers and Par professionals and related service but we felt it was important to also recognize our gened teachers that play a huge part in the lives of our special education students so one thing that we did is have done is through nominations we recognize staff that have been nominated by their colleagues and so these are just two examples um one is a fourth grade teacher at chapparel that works with our special ed students jened teacher that was nominated on his campus and then the other one is Lisa Bowman she is our one of our speech and language therapists over at our preschool that was also nominated so these are just two examples of a way that we're trying to also recognize the individuals that work with our students thank you shaa down there we go so this is just a wrap up of the information about how we used the chyros um last year's survey opening discussions with chyros our broker and you were all presented um information about uh insurance for this coming year fiscal year 2425 uh the Live Well reward solution program is another one that we didn't talk about but we just launched that in January of 2024 where if you complete certain things within the live well you can earn up to a $100 gift card um to your choice of uh vendors so so that was something else that we hadn't talked about already and then just the um the employees and the clinics that we've had in the biometric so it's just basically oh and Isabelle did the 56 day walk yes how did that work out it was our employees truly enjoyed the walking incentive that we had for that we offered it was very competitive everybody wanted to try to beat one another and I believe if I'm not mist Stak in williamsfield high school is was the top team okay and that concludes my report of 24 23 24 thank you um I just going back I just want to um first I want to thank Miss Van Hook for um asking to clarify about the um medical um workshops or or um treatments between staff and students and Miss ree thank you for pointing out the numbers cuz it get it's good to see and then then you realize oh that it looks slow but also thank you for clarifying it was one event is it possible to get um more numbers and a status of attendance to these workshops and Clinics just so we can keep an eye on it and make sure that it is something or what we can do to we can absolutely work on getting you some more statistics in the next status report yes thank you and then you probably already thought of this and I apologize if you said it can we get a video of or invite the longevity and sped Spotlight um individuals to board meetings or at board meetings I know it's a lot to ask show up you know at evenings but even if it's just a video so because you'd have to subscribe to if it's online you'd have to be on that Instagram or Facebook to see it otherwise we can put it out at the meetings I don't know if that's possible is the rally recorded no okay so we can do something we'll figure something out to make sure that they're spotlighted um probably in the August meeting uh from the rally all the individuals even if it's just a PowerPoint and years of service okay because this year we had a lot of pictures but we would go to a site and 30 people would get something so there were a lot and it was a really good new tradition are you ready for the next round or there additional thoughts okay next anchor three communication and community relations do you have for my slides I think it's definitively the afternoon now so good afternoon uh president Anderson and governing board members um I'm trying to test this to make sure it works um as you may know I started in late November uh as the Director of public information and marketing for the district so uh these strategic initiatives were um a determined last school year and so I kind of uh hid the ground running as soon as I began to work to push these initiatives forward there we go I'm aiming behind me and so today we're going to talk about those initiatives and goals the progress and the highlights that we've made and then the pro um later the proposed governing board initiatives and goals so I apologize for this being the Jessica show I know other people had uh Tagg team their presentations um but we're focusing on strategic anchor three and that's communication and community relations and what I see my department doing is really supporting and amplifying all of the Great work um that you've already seen and that you will continue to see here today so um today we're specifically focusing under those anchors uh on 3.1 to develop and refine processes to ensure effective communication and 3.2 which is to execute a district marketing plan so under 3.1 the first action item was to revamp all school's marketing enrollment videos to ensure they're engaging informative and Visually appealing and one of the keys to communication is to remember that people connect with people uh so taking that approach we put out content featuring each School through the lens of their principle this is someone on campus that you know everyone should know everyone does know and and they make themselves visible to the parents and families of our community not only does this establish credibility and build trust but it gives users a glimpse of campus life and the priorities of each school so far we've created and released 13 principal spotlights and they've been wildly received with more than 20,000 Collective views across all of our social media and YouTube platforms I'm not going to test the internet with the example we'll just move on oh it will work there you go with no sound all right in addition to those spotlights uh that again can be seen across our social media platforms on our website under the headlines which is where we put all of our current news and on each principal's page for their school marketing and public information also publishes weekly content to promote all schools and programs some of the most successful content has featured our DLI programs school garden projects stem projects superintendent visits to the campus Personnel highlights and higgle helps service projects we have more than 13 ,000 followers so far across our social media platforms and that audience gets wider when you factor in media coverage this past school year there were 75 articles and TV spots featuring Higley that were positive uh in addition to that content we're also building a library of footage and photos and that includes aerial footage of all of our schools and this is a Content Library that we're going to continue um building upon in the next school year so action item number two for 3.1 was to create promotional materials for each school that effectively communicate the value of each school highlight key areas and generate interest and while these actions are still underway one of my first objectives as I started my role here in Higley was to meet with each site admin team and on board and discuss their content needs as well as gather information about each school what makes them unique what are their best selling points so with this information we assembled in our department what we call cheat sheets for each school and we're still working with each site on content like the draft shown here on this slide for hickley high school these um types of content and materials will be available to anyone taking a tour and for wider distribution this work will also continue into next school year in addition to the site specific programs and content development we did a marketing push for our kindergarten programs uh we ran geot targeted digital ads eblasts to All Families within our boundaries including those who don't currently attend Higley schools distributed Flyers to all daycare and preschool facilities in and around our boundaries this was done twice once in August and then December right ahead of that um Kindergarten Roundup event and uh the kind Kindergarten Roundup campaign as you can see here some of the stats yielded more than 1500 link clinks on the social media ads to our website 432 clicks on those eblasts that drove to our landing page as well um and in total we had about 1300 new user visits to the kindergarten landing page in addition to the targeted campaign we rolled out an ongoing General enrollment campaign to promote our schools so this includes digital ads geot targeted social media ads magazine print postcard mailers and even a billboard that you may have seen on williamsfield and hickley as of the spring these ads that started around that December time frame and this slide I'm sorry is not updated um we have about 1,300 clicks on those social media ads and I think it was a similar number for our visits to our enrollment pages and I had um updated that slide previously but I didn't think those changes took but as of the spring those were the numbers and those are still ongoing so you can see those dig Al um we have display ads running on websites those are the ads that follow you around the internet we have social ads and we have those print ads running in magazines and print Publications this school year we also expanded our social media presence husd sped program is on Instagram and um my department was very excited to um learn that next store accepted our application for an agency account this is a relatively new feature that allows school districts to communicate with constituents on next door and what's exciting about this platform is that it gives us access to 21,000 verified households when we post on next door we know those are users who see our content and they live in the district it's a great way to keep a pulse on the community our next action item was to relaunch an annual District magazine and you'll see kind of a sneak preview here in this slide we launched a monthly District e newsletter this eblast goes out to all of our families and has nearly 16,000 average monthly views with over 300 average monthly clicks to learn more about our district on our website so every you time a user reads that body of an email and they're interested in a story or a video or a piece of content um or an announcement like an upcoming job fair they click through to the landing page of our website and learn more we are also in the process of creating a subscription option for users who aren't enrolled in our District so that through our website anyone can receive updates on the district news and events the next action item was to align our branding efforts districtwide to create a consistent and recognizable brand identity this is perhaps my favorite and the most impactful goal we accomplished this school year very proud of my team especially our graphic designer McKenna micley who worked really hard updating our brand and style guide for the district um we launched this in the spring and trained administrators and staff on the usage of the brand toolkit on our website it's available in the staff page of our website um these efforts will be ongoing next school year as well we're proud of the resources we were able to provide in such a short amount of time and are excited to continue this work and with that I will take any questions uh president Anderson um miss bati a question for you actually have two the what kind of post do we put on the next door so we customize our posts for platform because I have a background in digital audience strategy so I always ask audience first a lot of the posts we put there um pertain to the entire Community we also put job postings on there because we want to cast a wide net um and anything really District Level news so those School shoutouts and things those are more for our followers but on next door we put um you know announcements for upcoming districtwide events uh we put our teacher um of the Year Awards on there because it's a really good broad shout out to a lot of our um amazing staff members and kind of an overview of the teachers who work for us so anything that we really think um the entire Community could benefit from sure sweet thank you um my second question and I think you may have kind of explained this and I just again I can't visualize so it's harder you talked about for the kindergarten round up how you you know did one in August I think you said and then December um my assumption is that we would do stuff like that to like for preschool or those types of things do we do anything let's say like around June I feel like a lot of times families purposefully wait to shop around or they know that they're moving come summer like they try to coordinate some of those things businesses I think kind of do that as well for families and that could be when a lot of new people come in yes that's a that's great feedback um we do have another we call it a last minute push for those families who may live out of state uh who I know don't have our modified year round schedule so we do know that's a big moving time for families um and and we do have a a push especially for the kindergarten and lower elementary enrollment happening president Anderson one request um Miss Batista that um I received was to post our board meetings on social media um we I think a lot of the community members don't know when our board meetings are so it would be good maybe a couple days prior to um a board meeting to be able to say board meeting coming up on this day um at this time and here's the address um I think that's a great way to get the community more engaged with our board meetings yeah thank you thank you thank you president Anderson are you ready for finance and operations okay so first uh strategic aner number four for finance and operations uh today we'll be talking about um specifically indicator 4.3 um 4.3 is indicator that aligns with uh school safety uh make sure schools are well maintained and have the appropriate resources to ensure Student Success so one of the things we're proud of is that we just finished our our phase one of a phased approach to uh surveillance camera in our schools so we recently updated all nine elementaries with um brand new verco cameras um that what that did is one had put us with some state-of-the-art technology on our campuses and Consolidated our systems into one universal uh camera system across our elementary schools um we also brought in representative from verata to train our administrators on appropriate use of surveillance cameras and in the whole process was a collaborative effort between maintenance uh student services finance and and it and I want to give uh credit for maintenance and it who have who have really worked together to help support I've said from the beginning in in my position that everything is school safety but I I can't do it all by myself and it's very important to have have the collaboration uh with interde departmental work and so there was a lot of discussions we meet bi-weekly um to strategize and plan and optimize and use the best uh use of our resources to um help make our campuses safer another roll out we did this year uh was our visitor management system so that was a long time coming um we uh brought our visitor management system up to date um prior to this year it was just sign in logs that was was not an efficient uh an effective way to maintain uh access to our campuses and so this year from July 1st till May 30th ran this report last week that we've had uh 29,100 uh visitors uh come to our campuses that's been logged and screened uh to make sure our campuses are aware of who's on campus and it's screening to make sure that the visitors on our campus are here appropriately um and it helps to keep our campuses safer by screening for registered sex offenders as well so we also rolled out this is a big year for safety initiative rollouts we we implemented the standard response protocol across all of our sites and all of our departments um we involved everybody in this process not just the schools and teachers but also our our departments we have quarterly meetings now at the district office with all of our staff um it maintenance and we continue to pursue uh this the universal application of the standard response protocol and we've enhanced our organizational chart for Emergency Management uh and response protocols we've also refreshed our two-way radio um infrastructure that was outdated we were able to outfit almost 500 two-way radios across our district District along with new equipment um and a new standardization of the use uh as well as a couple emergency channels and then as kids club has over 500 kids participating right now in summer camps um they're equipped with their own uh frequency and be able to use uh the radios through not only the summer camps but also kids club on our nine elementaries and two preschools I got in addition uh 4.3 defines you know uh not only uring schools are safe and secure but also wellmaintained and have their appropriate resources for Student Success so one of our main internal um systems um Facilities Management um uh software it's we the acronym is fmx we utilize that software to assign preventative maintenance as well as work orders and so this is year this current year is year two of that um and you can see we've um drastically leveraged that system to not only log the preventative maintenance application that's being completed but also um uh share out um the ability for site admin teachers even custodians to insert work orders to ensure if there's an outlet out or if there is a light that's broken right um we want to be aware of that and the more we can leverage um a staff from all levels to report that the faster it gets to maintenances hands and the faster we can address that and so um that's you know reflected in that number going from fiscal year 23 of just over a thousand you know preventive maintenance work orders in in um to FBI 24 we over 3,000 and so um that doesn't necessarily mean we have well it does mean we have a large larger greater need of Maintenance needs but it it just also making us more aware of those needs so we can address them in a a timely matter and then uh finally one of the initiatives working with Mr Moore is that we conduct uh frequent and regular safety meetings um we bring together it we bring together maintenance and grounds we we bring together rentals Finance um student services and we meet bi-weekly to talk about overarching needs um again safety can can take on many ways shapes and forms and so a lot of it requires work and a lot of work requires money so to be able to strategize and create short long and Midterm goals of where we're at and our needs um we've brought in uh through the help of the Gilbert Police Department threat assessment liaison who has walked all of our campuses including the Queen Creek campuses on to be able to provide us feedback and recommendations uh so we can plan ahead for again in a longterm um short medium longterm goals for how to M maintain and and secure our campuses I guess we just we don't get to ask questions there's no slide for that so just move on no questions all right thank you are we ready to move on to the 6.2 the proposal and discussion of the 2024 2025 governing board initiatives president Anderson members of the board the slides in this presentation are snapshots of the action steps so you got should have a document in front of you like this that will outline action steps and more detailed information we decided to take the indicators for example under anchor one and put them all together at the top because sometimes will take an action and it will address multiple indicators so you you'll notice there's action steps some flushed out detail and there's not a timeline yet because we want to get your approval on these action steps we can add that and then we'll add progress so it's a little different format but we thought it was beneficial so in relation to strategic anchor number one you'll see two action steps there um and it's like we've said all morning or all afternoon or whatever it is we work on things and we don't leave them we continually go back review revisit revise that includes the development of these instructional maps for specials electives and core content areas we also had discussion about the the necessity and the importance of plc's and having expectations in a framework this would include multi-tiered systems of support to support our students and meet their needs um we've talked about Danielson and how important that is as well as the use of data and research based practices and we we talked about collaboration quite a bit action step four would be to continue to provide resources in in relation to social emotional growth which is part of our strategic plan and this is in relation to positive student behavior and outcomes and the number five is we briefly talked about that as well to continue to enhance feeder program offerings with unique academic and extracurricular programs so board member Schultz brought this up about oh can we look at doing some more specialized programs at schools so you'll be happy to know in cabinet we've been talking about some different things a little bit out of the box um and we want to continue to do that because sometimes specialized offerings bring bring students which is we want them right but we need to be creative and thoughtful and bring you guys some different ideas as we work through it so before I keep blasting through this I think it might be beneficial to pause on um anchor one and I wrote down some things already from you guys but I had written down some of the discussion about in include language about students evidence of learning I think that's what I heard I believe um we also talked about parents and making sure they're part of what we do in terms of our strategic plan and teaching and learning we already talked about PLC um expectations so I'm going to open it up for you guys to provide input on these or or I can do like Mr Walker and say there are no questions well you just left that slide out so it was strategic right you think it's good sorry well I just think it was beneficial to as we discuss stuff that was coming up to include it so all right if you guys are good we'll go to Anchor to proposed action steps you are you are talking I'm talking okay so as you can see establish a a climate and culture that sustains excellence and retains high quality employees no I'm not no no okay sh you're you're my clicker thank you so to recruit higher Ain the best employees for our district go ahead and move forward I love that picture that's part of our um job fair love that picture so here are some of the things that we're going to continue enhance improve and Implement for this year um the job fairs of course will look at the surveys that we received and um take a look at what we can do differently or better continue to do on the spot hiring for sure that was uh definitely a plus uh advertise more aggressively looking for other areas to advertise in using our social media using um Jessica and her team's resources and then um the benefits package of course and then the well planned onboarding program that we we have already but to enhance that in any way that we can other things that we'd like to do is enhance our professional development we want to provide this year some supervisor training continue with the customer service training um the online performance evaluations will be for all employees starting July 1 and that would be with the Implement implementation of the new classified evaluation program so we'll have training and development like I said for all of our supervisors since the pilot was so successful uh the use of compensation data uh higgle unified HR team put together data and shared it with another school district in the area that is doing a compensation study with a third party will be recipients of that information and be able to use that as we work through next year and see where we are with uh based on where we rank basically within the compensation within the East Valley it's mostly East Valley School Districts it's also um some towns and cities and then also Maricopa community colleges were supposed to participate as well so there's some town city education postsecondary we've got a little bit of everybody participating in this comp study because we shared our data we get we get it for free they had to pay for it not us so um then provide comprehensive benefits as we're always looking for ways to better serve our employees with benefits as you know when we talked about the new um position that will come through chyos is the nurse Navigator we actually have an interview next week with a possible um candidate for that position that will not only be able to assist people with their medical benefits in a way of their specific um illnesses but also with Wellness as well so we can expand our wellness program throughout the district and that's what we have that's that's pretty much where we're at at this point and we will add things as we see a need because when you do a survey you always know that things come back that maybe you never thought about and we would add those to um and present those if needed thank you questions cousin Anderson um just a couple things that I didn't mention earlier you had mentioned on the spot hiring um how does that work with background checks it it doesn't mean that there they're given an basically an offer letter um but everything is always contingent on a fingerprint card and a background check they are not officially offered a position with salary and all of that until we have that information but we can always resend an offer if something were to come back on the background check or with the fingerprint card okay perfect it just lets them know that we're ready to hire them and let's get that process started we do have laptop set up so people can go in and fill out the whole application um they can do everything right at the job fair okay and then um I had mentioned sometime last year that I wanted to um see like a demo of the Danielson and everything else came up and it just never happened um so I would love to be able to set up some time to just be able to look at what that looks like and then also um to to look at some of our professional development that's online um just to see what it looks like um for our teachers and staff so uh Vice President Van Hook are you asking for that to be a board presentation personally just curious yeah I mean if every anybody else wants it um I think it might be a good work study session you know so that be great okay perfect okay thank you you thank you I do have one thing to add to that I'm sorry no go ahead uh in regards to the comprehensive benefits uh we initiated an East Valley benefits meeting quarterly with all the East Valley School Districts so we meet regularly to discuss best practices comp benefits who's doing what and we do get good feedback from that and we are competitive with our neighbors president Anderson um I know shaa we're not talking about calendar but um we talk about supporting and increasing ongoing professional development um one I'd kind of like to know what that means and two when we've heard from people that they're not getting professional development um the high schools are having their teachers are having difficult times with that late start they're not getting um what they feel the time for professional velopment they they don't have enough time especially those that teach Zero Hour they've got their Zero Hour kids then they've got that time and then they go into the the late start um I'm concerned that we're not kind of acting on that I guess if you will um this is a a time and ability for us to be able to do that and that's kind of also why I've always been proud of Higley because we're smaller even though we're a large District that we can make changes quicker um and and have them be impactful so um I'm concerned of not meeting the professional development um needs of our of our middle and high school teachers so um I would like to see that addressed here that they're not getting that that time um and this is what we have this time set aside for and the ability so uh I do have concerns on on not meeting that so board member Reese you do get to have a little preview about the calendar discussion from Miss Miller here yes so on the 26th I believe the June 26th meeting you are going to get a pretty detailed presentation on on what that committee looked like the things we discussed the decisions were made the rationale behind the decisions um the pros and cons of the decisions you know and really kind of look at that um but I will tell you that during those calendar committee meetings one of the main topics was professional development I mean it was hashed out it was argued about it was discussed um and the biggest concern was the high school um we worked very closely with Brian to look at the high school required instructional minutes and that's kind of where we we get our hands tied a little bit and I'll share more with that with you guys on the 26th but then working also closely with Miss Davis on what we can do to ensure that our high school campuses are getting the professional development that they need deserve and are are wanting um and I think we have a really good plan uh I do want to point out the calendar committee is creating calendars from a year out from now which does tie our hands just a little bit but there is something that we're going to discuss on the 26th that is something we may be able to do a little bit more quickly if it something we want to move forward with okay I just I know we're not when the Strategic plan was created professional development was a big piece of that um and when we when we're seeing that we're not meeting that need or that intention of when this was created what we're trying to do I just want to see that we are taking action and so I guess yes the carts a little bit before the horse I guess right here but as long as as long as that's being addressed I I want to make sure that that's being addressed for this year that we're not waiting and I get it we have calendars and we commit to things um but if we see a need we need to make a change and so if it's being addressed in here then that's then I'm okay I'm going to go real quick board m Barce think it might be beneficial for Mary Davis to share the professional development plans for next year too that she's been working on will you be ready to share that by the 26th yeah sorry um I do have a draft of it currently and I'm working to build it out a little bit further so yes by the 26th I can have more board member re um we also are enhancing for the classified employee although shaa is doing a great job with our Paras we have other employees that need some professional development so we're working to do that as well that's what that means for US president Anderson um and not to belabor the point something else that I'm at least interested in hearing what we have and providing and I also say this understanding that given the nature and size of our district a lot of our teach teachers are overextended um and that can make what I'm about to ask difficult and so I guess I'm curious what plan we have or what we're talking about to tackle mentorship um as Mr Moore pointed out earlier we have younger staff than we have had previously um and something that I think is going to be really really important as we progress forward is that mentorship um having gone through it here you know almost 15 years ago I'm hoping things have changed um also having gone through it at a different state level and kind of getting to see the difference of what a larger staff capacity could provide for mentorship I think that's something that's pretty lacking for us again just given the nature and structure of how it is for teachers I also recognize and understand there's cost with that because being a mentor you get a stipended and where that comes from I just I think it's a a valuable key component and I guess I'm not really clear what it is we still do with respect to mentorship um yes great question so we do offer um for teachers who are new to the profession um we do have a mentor mentorship program for them where we do trainings with the mentors and the mentees so that they are coming in for both um trainings on that route um we are going to um revamp a little bit with that program so that we're meeting with them like the first week of school so we're not waiting until August August or September to bring them in um there were some scheduling conflict last year beginning of this year year with it but we're going to bring them in sooner so we can get that rolling a lot quicker um and we are asking our mentors to be able to meet with our the mentees um believe it's two times per quarter if not more and they're logging that and tracking it um and like I said they're coming in for trainings as well with our district coaches yeah one additional thing we're going to do is we have some new individuals and new roles principles this executive director and being very thoughtful and intentional how we Mentor people in new roles and administration teaching Etc so something if if maybe we can meet just so I can kind of get some more detail on how some of those things are I just feel like when I went through education my master's program the statistics were the likelihood of you know all of us staying in teaching Beyond three years is really low and this is 15 years ago uh we are losing teachers quite quickly and considering veteran teachers are are are drowning uh I think it's it's kind of a a ridiculous feet as a new person like I could not imagine what that would feel like um and so maybe trying to figure out other ways in which we can do some you know support Beyond just how to teach and how to manage the onslaught of what education looks like today for people because you know we would like to retain you um another thing I forgot to mention as part of the new to the profession the district coaches are supporting those new teachers as well so they're going out on a consistent basis observing the classroom providing feedback and even helping with planning as needed um so it's not just on the mentor that's at the site the district coaches are supporting as well but I would love to have that conversation with all the mention of training and keeping um staff and valuing our staff part of that goes and as it's mentioned to the training and through the mentorship um is there has there ever been talk or do you think there will ever and it's not just the Educators it's the other the whole picture has there ever been talk of having a training and implementation specialist position to manage Tyler shaking you said no but I'm saying yes um I did bring to the cabinet this year a recommendation to hire a training and development individual that would report an HR for generalized training um unfortunately the dollars weren't there this year but I will ask again believe me it sounds like it would be something to definitely try to budget for or think harder because um it's you can say that you're mentoring and training all you want you can put out material all day long and it doesn't actually do anything in fact it just overwhelms more than it helps so it' be nice to have um something more sophisticated as we grow and focus on these and our strategic plan so I'll just put that out there um and can we get any data on um par retention um in in relation to the hourly rate increases how how those have gone hand inand or has it actually made any um significant difference in our in our status or something okay okay sure thank you and Miss Anderson just to that increase takes effect July one too so some of that data may be being collected as we enter the new year so it it may take us yeah like Tyler said a full year to have that kind of information to see if we retain president Anderson if I can add um well yes absolutely the pay was very welcomed and they were very grateful for that I do want to point out that the longevity awards that we implemented this year included the pair of professionals and we have several pair of professionals that have been here for 10 15 20 years and to include them in that celebration the feedback that we received from our classified staff my classified staff particularly was amazing I mean it involved teers and just super grateful that they were able to be recognized amongst their peers so it was neat to see thank you president Anderson Miss Davis do we have student teachers we do um we have I believe ASU calls them student interns um but yes we do get them from the various universities around Arizona um and even students coming back home because they want to um do their student teaching in the Phoenix area and did they have an opportunity to Shadow current teachers or did they just um how how do how does the process work I guess I should ask I'm going to turn that over to Miss Johnson as that's not quite my wheelhouse but I would love to learn thank you so that U miss the other Miss Johnson um handled currently and she works with each University that's interested we've brought a few uh memo of understanding to the board so that we could take on one or two or three individuals probably ASU is our biggest contributor to student teachers and yes they're in the classroom with the teacher learning watching doing board member Van Hook something else too just uh because I did it recently before you can do the student teaching you have to do a certain number of observation hours first as well for programs so a lot of times they have a whole bunch of observation hours prior to even student teaching um and depending on the program determines the number of hours I can speak to gcu's master program I had to do like 65 hours of observation before I started my student teaching president Anderson members of the board um another component for training from HR perspective is during benefits orientation we do go over some of our board policies related to benefits uh General leave vacation jury duty leave of absence things of those Natures too so we are making sure that we're communicating that kind of important information to them as well this one's me all right we're moving back on to Anchor 3 um marketing public information we'll continue again um as I mentioned earlier to build upon the work that we started in school year 2324 enhancing that enrollment marketing campaign um building trust in the community and establishing our district as the premier destination for education and so looking at that um initiative 3.2 again execute a district marketing plan we have one really big project going on right now and actually content migration started today what that means is we are transitioning our website um and subsequently all of the school websites over from a system called Blackboard to final site that company final site bought Blackboard about a year ago so they are in the process of changing all of the websites that they purchased and a lot of um school districts were using Blackboard so we're kind of all on the same boat transitioning over to final site um but fortunately it brings a lot of new opportunities for us in terms of optimizing our website and streamlining workflows for um our staff who populate the content there um so one of our big initiatives into 2425 is going to be to um continue to provide the structure and the process processes for our staff to be able to continuously update our website and make sure that they are kind of the Hub that we want them to be for information for our district and our schools so these action steps align with that um we plan to host website trainings to empower staff to utilize all the tools um and website updates again to include instructional offerings at each uh of our schools and then in addition we want to focus on enhancing marketing campaign PS to increase Elementary enrollment and position each neighborhood school as the location for education in their community and then um Karen Johnson had mentioned it before uh marketing and public information work closely with HR when it comes to recruitment so we will continue to work closely with that department when it comes to marketing for those open positions especially the hard to fill sped peras and um bus driver positions making sure that we get those job openings um as far as and as wide as as we can to cast a wide net for those applicants and then on um action of the Strategic anchor 3.3 establish relationships in our community to enhance student learning opportunities next year we plan to focus on this a uh quite a bit um and it it's something that I'm really excited about so one of the things that we have planned is to uh revamp a little bit our business and Community partner breakfast events so uh many of you attended this event in the in the spring um and then there was also when it was held in the fall at the beginning of the year so we're going to work on aligning this event and bringing in our community service Liaisons at each site that do the higgle helps initiative um as well as bringing in our PTO leaders um so that it's more of a community partner event we also like to align it with a goal or a service project dedicated to each site so really strengthening those relationships and and reworking those events to have more networking involved and and a shared goal for everyone in addition we um have a goal of continuing to curate and maintain the contact list and um president Anderson I love what you said earlier about you know uh bringing the the healthc care service providers uh into the our contacts when we reach out to businesses um in terms of partnering with our CTE programs partnering with um different schools and programs this is you know what I would like to build upon as well and in addition making sure that we have good contact information for all of our neighborhoods our HOA leaders um and things like that so that we curate and maintain these contacts so that when we have these community and business partner events or we have teacher of the year and and other areas where we're asking for for sponsorships and Partnerships that we have you know solid networks to reach out to every time and then again that subscription option for the e- newsletter uh I'd like to build upon the messaging that we're sending out to our own Community I feel like we do a really good job of communicating with our current families and those who are enrolled and I want to really expand um upon those out of you know those people who are within our district boundaries that don't necessarily either go to our schools or they don't have school aged children it's still you know educational facilities are the pillar of the community and I think the information and the events and the um highlights that we have going on pertain to everyone in the community so just making sure that there are opportunities to share that that's it any questions president Anderson um I just one thing that I think we need to look at um and you were saying that they were migrating our our website um we still need to look at teacher pages we still need to look at site Pages we have information on there that is so old that has not been updated um and that's a reflection of us and [Music] so at the beginning of the school year parents go on to teacher pages and there's stuff on there from four years ago it it's frustrating because then it's parents think that it's not current and obviously it's not um and so those are are areas we need to continue to look at and update and improve um because that's where our our community goes to um and then this is kind of we were from a community standpoint and um some things have come up and brought to our attention in different Fashions but um potentially some podcasts that we might need to do um I know at one point we had heard of somebody doing a finance podcast on Basic Finance um for school districts and I those are other areas we need to look at for our community relations and communicating to our our families um especially with an upcoming election I know Tyler can't wait to do so stuff like that but um but just and again it's our our community relations and um on how we communicate with with our not just our regular community that are are attending schools but anybody I agree thank you president Anderson Miss Batista um I hope that this new website has a search option cuz I've been asking for that for over a year we we understand and we are happy to say that it will and it will be specific to the website the reason that search option wasn't available this year was because um it was bringing up results that weren't specific to our website it was more like a Google search result page which is not what we wanted it would confuse users even more and unfortunately um because of the purchase of Blackboard we weren't necessarily getting the support that we needed behind the scenes so we're working with final site right now we're migrating our content and we're excited about some of those features that we missed coming back and about revamping and streamlining some of those other features that we know were pain points for users perfect thank you um one more um update I I personally would like to see is um especially for board members is our email addresses actually listed versus a button that they click on and then it takes them to like an Outlook um and I know it used to be that way where you can actually see what the email addresses are um because it literally opens you know five individual emails instead of being able to email all board members at once that's a complaint from the community so um I'm nodding to Brian because he may be able to elaborate on that okay yeah so uh with the new website all of our previous formats for contact listing doesn't migrate the same way so it's going to be built a little differently so emails will show in a way that our our community can see the actual email perfect perfect and then um another thing is phone numbers for specific individuals with whether it's within admen or a way that parents can reach teachers um and I don't remember who it was that I looked up but there wasn't even an email option listed I want to say it was Mr ble but I don't remember um but yeah like I I there was no email so email phone number for being able to reach those um types of individuals at each school thank you if I if I could just ask CU krina brought up a good point about teacher pages can we get any metrics on teacher pages how often they're actually used because uh being a teacher I never um utilized set up a teacher page as a go-to point for anything and I don't know if that's something that's being pushed I'm just curious how many people are trying to access those pages it's slow we've looked um and I will say one of the big changes for the new websites um is that we're doing away with those teacher specific Pages um that includes uh and we were recommended this by final site because the best practice is not to include um hundreds of backend users into your content management system which is what the teacher pages would entail so moving forward we'll move toward more of a directory style where you will and the directory allows us to opt into features such as email address phone number um name photo things like that so we'll be seeing directory pages instead of teacher specific pages and encouraging teachers to use their canvas um which is you know the tool that they have to communicate with their families and students at home and um they could you know include that content on those canvas Pages um so the new website will it list like let's say if you click on like fourth grade it will list all the fourth grade teachers and then their name and phone you know contact information and photo it will have a staff directory yeah that will include all the teachers okay um I personally use parent view um to be able to reach like see teacher information um and I know it's specific to my my kids um but it would be nice let's say if somebody wants to you know search a specific teacher's name to be able to see what they look like and you know what grade they're in yeah just general information so it would be nice compared to before it was they were listing sometimes assignments and and all this other stuff but and I will have a bio on it like she's stating like I I like kaying in the summer and so I mean one thing that will go away is having a bio um that's just it's just another thing to maintain that a teacher really let's let's not lie I mean we've mentioned they're not the best at maintaining their web page cuz that's not their focus um and canvas realistically is going to be easier for them to use for a bio for for students that are in their class I mean at a certain point too it's a little bit you know when we put out a person's information to the whole world uh we can't take it back um when when it's in canvas we control the access at all times so thank you I believe we're ready for anchor four so our proposed steps for uh anchor four for for this upcoming year uh still line student student safety is always number one priority so we always focus on um regardless of where that falls in the the Strategic plan that that always Rises to the top no matter what so the first two uh anchor points are um again 4.1 ensuring District policies and procedures are accessible implemented consistently reviewed we're continuing to maintain board dos and then you you know as we've been practicing uh bringing forth policies um as they are outdated and uh we get updates from statut from statute and any legislation that is implemented through the legislative cycle so that is going to continue to um be at top of our priority and um something that you'll see on most board agendas throughout the year 4.2 identify to seek additional Revenue sources um some of the examples um I've already started implementing ahead of the 25 year were a Commerce Bank um again paying vendors electronically um to uh for their you know vendors who opt into that right um and then we get a share of Revenue portion share for them um being eager to get their money again that's an option for for vendors but a lot of vendors choose that because they don't want the papercheck or the um process of going through that so I'm trying to look at different Avenues in which we can um bring in additional Revenue sources outside of the enrollment formula the state formula um in addition to continue to work with the print shop that uh Revenue sources has grown exponentially um with u customers that we've been um servicing outside of our district not only continue to provide an uh a resource for our IND District teachers staff departments but also um external vendors um and then that's additional revenue for the district um and several more as we look throughout the year so and I 4.3 is James yeah and like I stated before for this past year um phase one of the camera installation focused on Elementary and and now we're moving right into phase two which is underway as we speak um to supplement our middle schools and high schools with updated cameras as well uh with the goal of phasing out old Antiquated um out ofd systems and so we're working through a phase two throughout this year um again I want to give kudos to maintenance and it because they've taken on uh the role of not only uh collaboration but also installation um a lot of times we would uh people would seek out third parties to run cable and conduit and things of that nature and in this case they're they're tag teaming together to do it in house and that's a cost-saving measure to be able to provide um more cameras because we're saving on the cost of installation and then the second big Focus for physical security for this year coming up is an enhancement of physical barriers uh around uh School sites and so that came about from our threat uh liability assessments through the the town of Gilbert um one of the things that was brought to our attention is that um there there's a need for what's called a Ballard it's a traffic restricting um you'll see those frequently once that was made aware then I see them everywhere but a gas station's a common example there'll be a cement post that's next to the gas um pumping machine um in your home if you have a hot water heater in your garage you'll have a Ballard in front of it so the car can't hit it um so they'll work on a a solution that's not just um concrete barriers around our schools but visibly uh aesthetic barriers that also are protective measures to uh protect vehicles from you know creening into uh families or students waiting to get picked up from school things like that so that's going to help to enhance that and same thing for our our maintenance department we're working with an architect and and Engineers to be able to give us ideas but then we're taking the IDE that's provided and and looking to go in-house and install those around our school district there is a question slide uh oh I suppose it could apply here um so for like increased Revenue um alternative sources I had asked previously and an um if we have as like a revenue source of investment um you had mentioned that our money sits with the secret with this um state treasur but the money that sits in our bank um is there any um interest that we're earning on any of the funds that we have on hand um that could be you know Revenue to the district um with that interest earned president Anderson member Vice President Van Hook um we are statutorily obligated to maintain our funds at the County treasures office um the county treasur does appropriate um interest rates but it's a a minus School amount um and unfortunately we're at the mercy um at the county treasure and how they're statutorily obligated to invest um such funds um so it's not really an option that we have legally to take our money from the county treasure and invest it separately um that interest earnings is is a a very small portion of our total budget um I've highlighted that on a couple times but um I can certainly provide a report um via status of their interest earnings across all our funds um uh for this for this fiscal year but you'll find uh it may not amount up to a large sum of money where we can repurpose it back to maybe supplementing um programs that we expending from M or something like that so statutorily we're kind of restricted um and we do have an attorney here who can uh who is familiar with that but yeah that that is my interpretation on how um we are obligated to invest our funds so the so the money that so we have we have a bank account right for the district um so the money that's sitting in that bank account it's not it's not a type of account that could earn any type of Interest or that bank account is at the County treasures office we have a clearing account with Chase Bank okay that is swep that is swept monthly so it doesn't it doesn't accumulate any interest um and it's swept to the county treasure the county treasure then sits on our cash right as as property taxes are accumulated or um you know tax credit or auxiliary fees are collected that's the county treasure sits on that cash and then appropriates interest based on that cash balance um so in a sense that's our bank account um and again I can share that report but it's minuscule in the grand scheme of things um just because of the how statutes written and how they can statutorily invest those funds right no I I'd love to be able to see it um just to kind of get an idea of what it is that we're earning earning um based on the money that's allotted to the district um but thank you for explaining I do want to point out too like M any interest earned on on a budgetary fund with the exception of capital like M we can't capture that's just what you call dead cash so to speak um because ml is is a budgetary fund formula based by the state so whatever cash we accumulate in in the maintenance and operations um fund um we can really only use to um leveraging the property tax when we're when we're setting our tax rate we can use it to um lower our tax rate because we already have cash recruit or interest earnings um to offset any Levy that we need to for the next fiscal year so there there's a lot of restrictions in every single fund um but I'll do my best to highlight that in a kind of Interest report so I appreciate it thank you okay any other questions or comments before we move on thank you everyone for your presentations and your um pleora of information president Anderson I'd like for us to take some of this feedback and add it to our proposed document here and then we can share it with you at the next board meeting just before it's finalized because it's still in draft form and there's not tons of changes but I'd like that opportunity excellent idea thank you okay let's move on to our action items 7.1 I uh the approval of the superintendent contract and authorization of governing board to execute the superintendent contract is approved by the governing board are there any questions or comments before we move all right I motion that the governing board approve the superintendent contract and authorize the governing board to execute the superintendent contract as approved by the governing board second that's Amanda all those in favor I I motion carries three to [Applause] zero it's officially official it's officially official official thank you I appreciate it thank you okay 7.2 discussion and selection of board dates for the 2024 2025 school year there any comments or uh president Anderson I I personally obviously will make whatever work that we have to make work from my understanding for district cabinet members and overall to make these things a little bit easier Tuesday is the preferred because of other obligations that cabinet members have um I I again I personally these are so far in advance that I will obviously be able to make things work months out I just if the whole point is to make things a little bit easier in terms of functioning having cabinet members here is a priority um for some of these meetings and all that jazz uh so from my understanding that's why Tuesday was presented board member Wade that's correct um there were several times where there were conflicts with conferences or legislative discussions and members of cabinet would leave board meetings at night and drive four or five hours I don't want to point at Mr Moore but he's one of them so this happened to Miss Johnson too and it doesn't you know have to it doesn't have to change but we thought we would bring It Forward for your consideration um president Anderson um I I personally am concerned about having a meeting on Tuesday um part of the reason is just you know catching up from the weekends less time to prepare um you know and as far as even staff uh you know responsibilities and having materials rushed for um on Monday in order to get that posted and and for us to be ready um those of us who travel um if I'm typically especially if Monday is a holiday I'm not coming back till Tuesday um because I refuse to travel on a holiday um and so that would make it difficult for me um and I understand that um you know Tuesdays might be more convenient for cabinet um but you know for board meetings ultimately if board members are are there business can happen um and you know we can have board meetings have votes and and things could move on um so aside from dates are we also discussing times um because Vice President Van hook and president Anderson that's for you guys to discuss we didn't we didn't put that on there I believe we had put in a status report the feedback we had received that was usually the celebrations are between 5 and 6 and then families can leave and go to events or go to dinner that was the feedback we received and shared with you but we didn't put time changes on these proposals but that's up to you guys um my recommendation um also would be to to move the meetings to 6: p.m.

e e e um good evening I'd like to call the um June 4th meeting of the Board of Health to order um so the first thing on the agenda is citizen participation any citizen participation Mark hi hi hi s participator oh wow G be on the small screen this time go ahead Mark okay 49 Road Mass how's everybody doing on this nice spring night okay doing well I can tell by the sound action okay um everything's going well no problems I want I just wanted to know if um are you the new chairman now Ed um the next thing on the agenda is the RoR Mark oh so you're the RoR okay want to make sure about okay so um to to then then person Ed before rorg I overheard doing the um before we came on here that it's been seven years that you've been with this board right Ed um that's Ron Ron's been on the board for seven years oh then Ron you keep adding line because I'm talking to Ron okay so Ron um is he still there yeah he can hear you mark okay is there the other rumor that this might be um after this term is done that you might be leaving Ron yeah that's yeah I'm done for now Mark microphone's not on yes yeah Mark yeah this Mark yeah he is uh he did not rerun oh good thing that a movie you be a rerun okay that's it thanks okay uh so the uh next thing on the agenda is the re organ reorganization of the board do I have a um nomination for um chair of the board okay I have nomination for me do I have second I'll second it okay um any other nominations okay with that being said all in favor I I that's unanimous um now I need a nomination for vice chair um I um I can nominate um I'd like to um to nominate Jay he's I think he he's done a lot for I second that yeah um any other nominations for Vice chair okay all in favor see what Jay gets for not being here um and then um I need a nomination for the clerk I nominated David okay I'll second that any other nominations for clerk nope okay all in favor Thomas we have been reorg [Applause] yay um so the next thing on our agenda is the recognition of Ron exitz um who is no longer yes I can hear you oh it's already on so we have a proclamation for you Ron um whereas the ashin Board of Health is a five- member board elected and entrusted by by the community to protect and promote the health the environment and the well-being of the town of Ashlin residents and visitors and Dr Ron eskovitz a 28-year resident of ashleen learned of the vacancy of the Board of Health in 2017 and decided given his medical profession as a physician and surgeon that he could make a positive difference and give back to the community and served as chair Vice chair and member of the Board of Health over the course of seven years in addition Ron served as the medical director for the board signing the required standing orders allowing for the success of ashan's vaccination program also as bardly aison to decisions at every return and as a physician volunteer for the ram clinic and assisted in the creation of new Board of Health regulations including body art groundwater use restrictions and policies and procedures and made significant modifications to the tobacco regulation and keeping of animal regulations and brought to the Board of Health a unique balance of patience kindness and compassion together with fairness strength and we the Board of Health for the town of Ashland to hereby recognize and honor Dr Ron for his support and contributions to the community the Board of Health and the health department we urge all residents to make known their appreciation for Ron Devotion to the town of ashin we wish him good health and good [Applause] fortune Ron sorry I questioned Ron about the pink bag but this isn't a long oh my God it's a clock I know you always on time but thank youate all the kind words we we all this stuff in here we did you know we we did as a group you know led by Raj led by Mark Oram you know led by a lot of you know other people led by all the you know people over the years that I've been lucky enough to work with like Mary mortensson you know who's a legend obviously her daughter-in-law kg was the uh the one to actually you know get me on this board the the short story is um they were building uh a subdivision behind us and they sent out letters to a Butters and I stupidly thought that you could actually go and have a voice um it really just meant that they're telling you that they're going to do this um and I was lucky enough to be able to take a sight walk with the conservation committee and Raj and I got to talking and he said hey we could use somebody and I'd been in the town for a long time as this alluded to and I said sure why not and you know that's how I I started and you know a lot of other people to thank you know certainly Mark Oram and Laura that that run this place as well as raj who's done a you know a great job what a what a wonderful man he is he he really cares and uh he he has really taken the vaccine ination clinic for the kids that you know that are underserved you know and and really done a heck of a job with that you know thousands of vaccines in the last few years that that you're in charge of Ed has a ton to do with that he's you know serves people all the time that's your life you you you're a nurse You're you know an officer that that's what you do kg has been an integral part of the community for as long as I can remember you know only just you know just you know for a short time when he wasn't in town anymore he gave it up but you know he's back in his rightful place and just so you all know one thing about kg he's a scientist and he depends on that scientific method he's always going to say give me the data you're going to hear that every almost every meeting all right I want the data get me this and then La I'll get him the data you know so it's uh you guys have a great board you know Jay with organizing RAM and um um you know Barbara and and Dave you know filling out the group it's really nice that you've all done this this is beautiful um I had you know a you know certainly some trying times I remember when my when my wife um you know had to come into one of the early meetings and you know kind of scold everybody a little bit but um it it's been a a great experience and I think I've met a lot of great people and I think I've um that you know people have given more to me than I've I've given to this and it's really just a it's a it's a great Endeavor and I hope more people in the future can um you know will you know will volunteer for these positions because it can't just be the same people all the time you know and it's a really worthwhile thing to do and the community needs it and uh yeah people like you know the people that run the board all the time and you get to meet people like Tom Curran and you know John featherston and all the rest of the people Chris danielli you know there's so many people that I I can't even remember them all but thank you very much I appreciate it yeah thank you and we'll see you in August anyway yeah that's true I will see you all in August we see you in August at the ram Clinic you want to get pictured with him all of us should we all yeah should we get a picture real quick yeah you want want to come this side or want to go that um so um next on the agenda is um CC do set right thank you um are the slides on here and ready to go should just be able to bring it up um let me go into the zoom for a second okay this this should work in just a sec okay thank you so much for inviting me in to talk about Wireless risks and safer Technology Solutions so my name is CC duet FMA drive here in Ashland and that MTP just means I had the privilege of earning a master's in Technical and professional writing and uh I helped Ashlin become the first in the United States to even have this little sign hanging in our classrooms with best practices for mobile devices I also introduced legislation back in 2015 Senator Karen spilka our president introduced a bill to form a commission to investigate the health and environmental impacts of today's Wireless technology and and then I co-founded with some Partners in Europe a little nonprofit called Wireless education and we're just about to relaunch a course that would allow us to train any municipality any company any classroom in about a half an hour online and I have founded Massachusetts for safe technology when I connected with people all over the Commonwealth who were becoming sick from today's Wireless technology and it was an honor to speak with Dr Ron just a moment ago they have a friend who's having to leave their home because of these man-made energies so thank you for sharing that uh we have a lot of resources out at Massachusetts for safe technology so I invite everybody to look out there somebody down at the National Institutes of Health found my work and asked me to co-chair the technology panel for the health and buildings Roundtable conference I'd like to share this link and I've sent you all the slides we had less than 10 minutes each to speak we had one of the world's leading scientists we had the retired president of Microsoft Canada we had a philanthropist who got both his sons off the Autism Spectrum by removing these environmental exposures we had Theodor scado from the Environmental Health Trust who talked to us about other countries that are way ahead of the US because they may not have as deep conflicts of interest with industry there and then one of the major gaps we had when I fell down the rabbit hole in 2013 was that we could see people were starting to develop electromagnetic illnesses but there was no way to train our healthc care practitioners on how to address this so we're very fortunate today that we have this EMF medical conference it was accredited for 24.5 cm and CES for nurses and that opportunity for credit expired in July and we've now taken the entire conference and put it online so everybody can be professionally trained to recognize diagnose treat and most importantly prevent electromagnetic illnesses so I think what helped Ashlin become the first in the nation is to look at the fine print if anybody today has an iPhone with you I invite you to take that out and I'm going to walk you through the legal fine print that's been in there all along if you go into settings and go down a little ways and hit General then go to the bottom and hit legal and Regulatory on the next screen it's right there RF exposure radio frequency man-made microwave radiation that they politely call energy and in the legal fine print they give us two good bits of advice one they tested this device at a distance from the body so if you're holding it with five or six or more antennas for cellular data Bluetooth Wi-Fi locator hotspot you're getting radiated from each one in excess of the FCC or Federal Communication guidelines for public radiation exposure and as we'll see in a moment the fcc's now been sued for ignoring 11,000 pages of evidence of harm a little further down in the fine print it says to reduce your exposure why don't you know basically don't touch something that's radiating they say to use a hands-free option okay so that's been in there all along and uh we also with great thanks to the select board here in Ashland became the first in the nation to Pilot putting a radio frequency detection meter on Loan in our public library and that has now become a national model Sunderland just got one this last month Pittsfield has one Belmont uh and a few others have already put radio frequency detection meters in their collection of library of things items so I want to give you a live demonstration because this is an invisible exposure how do we even know what levels were exposed to so right here in this room because we have wireless and people have their devices we are at 3,500 microwatts per square meter in the scientific literature they ask that we try and be at 10 or less indoors not 10,000 but 10 but I want to show you what happens when I take my cell phone out of airplane mode and all those antennas come online and the r radiation kicks in now it's not just cell phones it's laptops it's tablets it's wearables it's everything so we were just at like 3500 we just went up to 632,000 microwatts per square meter and we want to be at 10 or less and this is what we've done to ourselves and to our children unwittingly because we didn't know any better but once we know better we can do better so let's go ahead and look at the science okay first we're going to look at the long-term effects and then we're going to look at the short-term effects and some people say well I don't see anything credible in mainstream Media or mainstream journals you need to look at the journals with the real scientists who are doing this work uh there are major conflicts of interest even with some of the more popular Publications child and adult cancers the US national toxicology program is the gold standard on cancers research they completed a 20-year $30 million study that concluded clear evidence of cancerous tumors and DNA damage clear evidence is the highest of five categories they can assign the industry will spin it say oh that's just one study you need more well right on the heels of ours The ramini Institute in Italy completed another multi-million dollar study on cell tower base stations and the who back in 2011 when they classified this as a 2B possible human carcinogen we're careful to say it doesn't matter where it's coming from it's the radio frequency that's doing the harm they found the same findings in Italy DNA damage which is our road map to grow proper anything infertility these are the studies that got me on my feet when I started reading the science they've taken male human sperm and exposed it to a laptop with the antennas radiating it changed the DNA it caused far fewer sperm to be viable and it started apoptosis or programed cell death 4 hours of exposure from a laptop and now we have more Kaiser Permanente did an excellent study on higher miscarriage rates for women who are using radio frequency devices and then neurotoxicity with ADHD Dr Hugh Taylor who heads up OBGYN at Yale he did rodent studies because it's unethical to do this on humans he did the rodent studies and exposed pregnant mice and the end result was when the pups came out they were bouncing off the walls of the cage much like a child with ADD ADHD Dr Martha Herbert founded the autism Lab at Mass General she's a Harvard pediatric neurologist huge connections between exposing our children and now adults to radio frequency and what she sees in her autism Practice Dr Martin Paul has called the science on a uh all imers it used to be in our 90s or 80s now it's in our 70s 60s 50s 40s 30s and even in some rare cases people in their 20s we cannot continue to pollute the environment of the brain with radio frequency and expect to have normal outcomes um when Claudia and David's wife uh Brandy were talking at the select board they were saying well we don't see much in mainstream environmental working group has come very mainstream they put out their dirty dozen and Clean 15 on pesticide toxins they now have a PhD on staff who's doing this reporting on radio frequency two of their fact sheets are shown there one is trying to protect children from radiation in our homes and schools and the other is on the neurotoxicity so we're very grateful and then we have to really look at our children you guys being on a board of health know that they are especially vulnerable to environmental exposures and Dr om Gandhi modeled how much radiation comes into your brain and mind with our fully formed skulls and brains it's about a third of the way into our brain on a 10-year-old it's 2third of the way in and on a 5-year-old it's almost the entire brain that's getting radiated so we've got to start protecting our children and we can't wait for higher authorities industry has a lock on them so with the short-term effects time and again when I do an educational webinar people come back and say I didn't want to know it I didn't want to hear it because I live on my devices but I recognized a lot of these symptoms and we should know that the Ada has recognized these symptoms for almost 20 years Jan the jobs area network already offers accommodations for electrical sensitivity insomnia so those of you in healthcare know that we are biologically light beings we operate on a 24-hour circadian rhythm in the we hour of Darkness our brain will release melatonin that goes in and regulates our sleep and helps to do the cell repair and clean up from the day's daily toxins the brain unfortunately cannot distinguish between this man-made light energy form pulsating at us all night and natural daylight so the brain's over there going when's it going to get dark so I can properly release the Melatonin so we know many mechanisms of harm today that the industry for years said oh no mechanism of harm let's just keep doing it we know many mechanisms of harm and that insomnia kids teenagers sleep is what they always did best in today so many kids don't sleep right anymore headaches stabbing searing headaches migraines nose bleeds ear bleeds chronic fatigue pain from unidentified sources and we know one of the mechanisms of harm here there's something called the Rulo formation our red blood cells are meant to be free floating and bringing oxygen to all of our cells and when you look under a microscope before and after radio frequency emissions before you have these nicely shaped red blood cells that go where they need to go when you radiate them they start looking like a bottle clap and because it's magnetized electromagnetic fields they start glomming together and forming this Rulo formation chain that then can't bring oxygen to all of your cells and your organs so oxidative stress which is a precursor to most illnesses and this is all so well documented in the science if we know where to look for it skin abnormalities heating flushing rashes a lot of people talk about the hot ear tingling nerve damage heartbeats that go too fast or too slow tardia apib arhythmia We Are biologically operating off of these little Whispers of electrical circuitry all day and night and this man-made energy overpowers our own circuitry cognitive impairment anger and behavior issues anxiety depression suicidal ideation we were already at epidemic levels before the pandemic and what did we do we gave every child a wireless tablet to go home and access their education many with unfettered access cuz Mom and Dad were trying to work and we didn't give them one shred of safety instruction and at the EMF medical conference it was heartbreaking to hear them say if we don't get ahead of this this is changing the gray matter and the white matter of the brain where executive function resides and if we don't stop radiating our brains we can expect many more of these societal outbursts that have been increasing in recent years with shootings and when the kids went back to school with their Chromebooks three different stories are on the news about three different schools in Boston about the kids wailing on each other out of anger with their Chromebooks so we've got to use technology safely my big missing piece was why don't we know if I can pick up the science and read it why don't we know and who's got our backs well in 2015 Harvard's law school Center for ethics came out with this 59-page capture agency report that says the FDA and the FCC are captured by industry and they're not going to protect us we have got to do it at the local level notice the revolving door on there report that's what many of our federal agencies have become now Linda B Burnal has retired Dr Linda bbal from nihs National Institutes of Environmental Health Sciences she said yeah we have a lot of Industry capture but there are some really good people up there but we at the state and local level have to to empower them to do their jobs otherwise industry just runs rough shot on them and they get their way and our kids are taking the brunt of it prop publica did a good article these conflicts of interest go all the way up to the World Health Organization there are two groups there that address emfs one is heavily industry backed and it looks like they've gotten a hold of this new investigation now that we know it's cancerous so industry is going to do what they do and we're going to be left with sicker and sicker kids so I'll go through quickly you and I have full control over all the devices under our control here in Ashland eversource is who puts our utility meters on our homes they are about to roll out smart meters and these pulse microwave radiation thousands and thousands of time into our living space and many people get really sick that was another warning from the medical conference when these smart meters go in their case load goes up of microwave sickness so I'll let you read through this there's so many reasons why a smart meter is a bad idea all they have to do is hardwire it to the house and not use radio frequency Chattanooga Tennessee is already piloting that um for those of you who are in the medical field Jeremy Johnson is an engineer in Silicon Valley a smart meter bank went in on their condo and his medical wife could not figure out what was going on she's a doctor they both got really sick Dr Alexia mcnight is a large animal radiologist a veterinarian radiologist and she got so sick from the smart meter on their home that she was out in traffic with her daughter in the car and could not remember if that green light meant stop or go that's how neurologically damag and how quickly it can cause that damage so cell towers I know David you had said that you're within line of sight of a cell tower if you look at the non- industry funded uh studies epidemiologically they are suggesting a minimum of 500 M which is 1,640 Ft that's where the death curve and the neurotoxicity curve starts to come down it doesn't actually catch up with population statistics till double that so for vulnerable populations the elderly children fetuses pregnant women and anybody with an existing health condition they recommend at least a half a mile distance and again as Dr Rob Brown mentioned at the um select board uh public forum on this we're all biologically different you might have a stronger immune system you might have a genetic proclivity everybody is going to respond differently to this radiation but it is cumulative over time you might be feeling just dandy today and tomorrow you might start crashing like Ron's poor friend did who has to now leave her home um so look at the industry funded science and you can go to antennasearch.com and it'll run you a report on any address in the US to show how many antennas and towers do you have in a three mile radius it's not good folks and 5G small cells that's using an additional set of frequencies on top of the toxic 3G and 4G that we already had so you can go through and look at this more carefully on your own time uh Congressman uh Senator Richard Blumenthal called out industry in a Commerce hearing and they were made to say we didn't do any testing and he says we're basically Flying Blind here as far as health and safety are concerned and now computer world and others are saying 5G is a bad joke it's a big marketing Ploy and we're not even getting faster speed so we need to be wise but this is what brought me back to the podium I went to the open house at mendz and this is what I found our goal again is to be at 10 microwatts per square met or less of this radiation and that figure is taken from the European Academy of Environmental medicine which this link on page 381 will show you the science that dictates that we should be indoors at 10 or less it was great in the parking lot in the courtyard 91 18 that's still pretty green for outdoor exposures we want to be at a you know a thousand or less so that was really good because we have not allowed cell towers on our schools in the gym where they have a tall ceiling like this I was getting a reading of 3200 in the art room 20,000 in the library 28,000 classrooms now mind you this was on a Saturday no children no devices just the infrastructure 26,000 to 42,000 and what do you think's going to happen when 20 kids fire up their laptops or their tablets that are not connected through a wire with the antennas turned off the hallway right outside Miss cayman's room 71,000 and she has a router inside the classroom outside the principal's office where they have a drop ceiling 116,000 microwatts per square meter and we want to be at 10 or less so Martin Luther King Jr taught us that when we make important changes in society it comes through three channels one the public learns and gets engaged and that's what we're hoping to work toward today it goes through the courts and then public policy finally catches up lots of really good things happening but here's the bottom line for your own technology consumption keep your Tech but get rid of the radiation you will get a far stronger signal faster more reliable just hook it back up with an ethernet cable you can buy a $30 adapter for the devices I used to run the Ashland Education Foundation I revived it after it went defunct I ran campaign after campaign to get wireless into our schools I know we could do fundraising to just get the little dongles to see what we need so you can hook up multiple devices with a little switch and then just go into each one and turn off the antennas and then you really do have to measure because with the internet of things they're forecasting all of us are going to have 200 wireless devices in our homes all P all pulsating us with microwave radiation so measuring is critical so quickly legal Solutions the FCC has now been sued for ignoring 11,000 pages of evidence of harm the courts found them arbitrary and capricious meaning they didn't look at the public record they just made it up and said oh we're going to stick with our 1996 guidelines for radiation the fa school next door for the first time in the United States when a little boy got so sick in there that he could not be in the school the courts recognized that there are biological effects and you don't have to have heat from a device to have harm we have FCC limits with heat way up here the science is showing that harm hundreds of thousands of times below that and there are lawsuits happening all over the country but again we don't hear about any of this because mainstream media is owned by the wireless industry and their parent companies so we're left in the dark but words of encouragement for a Board of Health if you look at the legal handbook for Massachusetts Boards of Health they've already got four pages in there on cell towers and out in Pittsfield Verizon put a cell tower up on top of a neighborhood that made 17 children and adults so sick they had to abandon their homes the Board of Health determined they were uninhabitable they investigated the Board of Health and they documented the harm they got Physicians diagnoses of electromagnetic radiation sicknesses they spoke to World leading scientists and they brought in the industry and the PHD physicist that they bring in this Dr Eric Swanson looks good when you you he here he's doctor Swanson he has never published one paper on the biological effects of radio frequency so they totally discredited him um but with this lawsuit out in Pittsfield Verizon instead of coming to the table and being a good corporate citizen there's somebody there who said we have a commercial property move the cell tower here we don't care Verizon would not come to the table they put an injunction against the Board of Health for wanting to do their job and now there's a lawsuit suing the Board of Health the town of Pittsfield the mayor for not allowing them to protect the kids so we're waiting to hear any day now if that injunction is going to be removed and this is going to be groundbreaking if it is because that empowers you to do your duty legally if there's a nuisance or something causing harm in the environment or to the popul it is your duty of care to remedy that and this looks like it's going to open the door for that so and the Massachusetts Association of Health boards has made that determination it doesn't matter what the Telecom act says once they put something toxic in the community you guys are in charge and uh Mike Hugo and the director there they sent in this Amicus brief to support the Board of Health and the sick citizens so lots of good things are happen but you guys probably don't ever hear about it right um and then policy we helped New Hampshire pass the first law in the country they spent an entire year during the pandemic investigating why do Lloyds of London and swiss re and others already have a disclaimer saying they don't offer coverage for wireless radiation harm because they know it's a world leading risk why do we have that legal fine print why is the FCC dropping the ball here and why do we allow a hundred times more exposure to our citizens in certain other countries and why is nobody looking at the cumulative effect of putting a child in a classroom with a developing body with all this radiation so they came out they documented it at all the corruption with the FCC and the FDA and the industry and made 15 recommendations one of them is to get wireless out of the schools educate the public label everything that's radiating and get our federal delegates back on this I just met with Congressman Jim McGovern on Friday and I gave him one of my meters to borrow for the week so I'm going to pick it up from him this week and I'm going to leave you guys with this and I really hope you will take it home and start measuring that's the only way is to get the data as kg is so fond of you don't know because it's invisible but we have all this highly credible information we've got six bills in massachusett I've had this one for the schools since 2014 15 and every time I'm sure industry is doing what they do in the back rooms but States all over the country are introducing legislation um and towns are taking Burlington did a groundbreaking small cell policy that is now used all over the country and they said you can't just drop and run with this equipment you got to come back and recertify every year and they withdrew their applications they don't want to spend money recertifying safety um and so people all over the country are on this but we just must never hear about it it was a grandmother in Connecticut who figured out 5G went to her Health Board where a doctor served he looked at the science and said we need to put a moratorium on this and they have re-up that moratorium a couple of times Stanford Connecticut just rejected this deal that industry had struck up with the governor to start putting 5G cell towers inside the neighborhood on the light Poes they got educated and said no way it's happening all over the country country so we can't just sit here and expect somebody else to fix this great things happening Netherlands and Finland are taking Tech out of the classroom it is not improving education outcomes we got sold a bill of goods with that 21st century classroom uh New York Times did an expose Silicon Valley e executives are sending their kids to schools with no Tech and we have a full tool kit called Tech safe schools a national progr program to help our schools transition to Safe technology uh we have curriculum I did professional development with Dr Alexia mcnight who got so sick from her smart meter we've got it all we just need to get on our feet and start protecting our kiddos Marin their state level has already recommended hardwiring the schools so we have so many resources today if we individually take the time to get educated now for our Healthcare practition I'll wrap up in just a I want the if in case any board members because we have a public hearing that we're late for now um okay and just in case anybody has any quick questions let me just show you this so Abbott Labs and I believe Mr Kinsman has worked with Abbot labs they sell products using radio frequency to change one's biology so we know this has biological effects and we can do wonderful things in a controlled medical setting but this way that we're just blasting it out everywhere is out out of control and people are getting sick the first medical school textbook has now been published and the environmental health nurses have put out their second edition of their textbook you can download that for free online and they have a chapter in there on electromagnetic field so incredible resources for any profession and again you guys can look at this on your own time um but next steps measure and I'll leave you the the meter and let's get on it you guys let's not wait there's nothing legally prohibiting you from protecting the children of Ashland we know how to do it it's not expensive and it's not hard let's do education forums I was brought in by a Board of Health out in uh Lennox and Lee and the select board and hats so lots we can do if we stop waiting for somebody else to fix this for us okay so thank you and I'd be honored to answer any questions thank you CC does anybody from the board have any questions just just want you to send me that pitfield case information that's all all of all of these links are available in the slides that I sent to you today so you've got it in your inbox thank you okay thank you C all right so what I'd like to leave you with is the radio frequency detection meter and I really do hope every single one of you will take it and get your data that's the only way you're ever going to know and play with it play with your device turn off all the antennas and then turn them on one by one and see what happens right I'm going to leave you with the EMF medical conference you can take this training for free a half an hour at a time on your own time so so if you can leave that with Laura that'd be great thank you CeCe you're welcome so what should I do for next steps with this board I mean I think at at this point we have to just look at the data ourselves and um yeah and also I believe the state is looking at thing do you have any update on it and let's send send us that update through email so that we will know where the state is standing the state taking action then we don't have to do it anymore other than this follow the state's regulations I think that's where that's where one needs to put in a concentration so that you have yeah a larger population getting benefit than one single town right but it has to start somewhere you know just like with putting the meter on loan at the library just like Burlington in their small sale policy let's be the first and Ashland to really protect our kids right I understand but if you can update with us through an email on whatever is happening with the state that will tell us where we stand then we can probably put more pressure on the state but yeah reach out to Mike and reach out to the health authorities at the state level and say we're interested what can we do okay sure thank you all right thank you thank you um do we have to unshare that screen Laura there we go um okay so the next thing on the agenda is the Family Dollar um um tobacco sale to a minor um Raj do you w to start yes sir thank you Mr chair so we have Family Dollar uh we have the manager from Family Dollar this location and we have attorney uh who have joined us online so this is uh Family Dollar second sale in within 36 months uh the s first sale was last month when they was fined for $1,000 and uh last year right yes and this is the second sale within the 36 months period and this this time they are find $2,000 and the the permit is suspended right now for 14 days you know so and if board have any questions for for for them please yeah so um who's the manager I'm Sorry's the manager I'm assistant store manager you can you come up to the mic thanks I'm Jeff Owen I'm an assistant store manager I just came back um after a two-year Hiatus I quit in 2020 um over the when I came back in 2023 uh we were going through a really bad transition um we couldn't keep managers nobody was trained properly uh that was actually during that first hit um the Cashers are what I call throwaway Cashers they were untrained people that were just in the store they were never brought through a training program they didn't know what the first thing they were doing I learned that when I came back I was trying to walk them through steps to in train them in the correct way uh the first hit came before I was able to get through everyone um I I was there for the hit uh I was working but I had talked to the store manager at that time to try to inform her about uh the training courses that we have on the computer which she didn't even know about at that time uh we do have a training program that all all Cashers are supposed to be going through uh which we are currently uh Esther the so manager has been promoting through all our cashiers as of late um all I can say is the first one was like I said a throwaway cashier that didn't know high or low what they were doing um this cashier definitely made a mistake AK I believe uh the company's taking actions against that cashier they we've all been trained since since that first hit um I I say is uh us as managers are doing our best to inform and continue to drill into the cashiers check everyone um I believe Dave I see you in the store from time to time uh David I believe I've seen you in the store from time to time Raj I've seen you in in the store uh you guys all know me or have met me at some point in time I'm sure um our store is in a good spot we're trying to keep it that way um you know in our defense mistakes do happen severe ones this is definitely a big hit uh it was I understand the first hit I kind of make a joke that I don't count that one because the people weren't trained they they didn't know what they were doing um they didn't have anybody to show them the way I'm not I'm not sure if you guys know about the period of time when the stores weren't even being open during the day uh for several times and that's because they were hiring people that didn't know their job um that was the first hit um so I feel I feel bad but there was like no no sense of responsibility at that first connection um and I feel like I can't say strike hit because it happened but those the first hit was was with untrained people that didn't know what they were doing this one was with the trained person and we're taking the actions to make sure it doesn't happen again does your um does your point of sale machine like ask for date of birth yes yes it does so how did that happen then if it's prompting the cashier oh we're supposed to view the ID and type in the we can scan it which I've tried it to scan never works for me never has I don't think it ever will uh but we are able to scan the back of a license and the birth date of birth should pop up um for me where that doesn't work um if it's somebody I know somebody's ID that I've already checked I type in their birthday from my memory people that I've checked several times well it's only people I've already checked if I've checked you you come in you buy a pack I've seen I asked for your ID you come in 2 days later I've already checked your ID I know you're old enough I already verified it I only do that to people that I've already verified but what's your store policy store policies check everyone every time there you go so check everyone every time so that's that's what we need and that's what we drill all the Cashers care I don't care if you know them or not they have to be checked every single time okay because I will guarantee you if you do not do that you're going to have a third offense guaranteed if the leader doesn't follow the subsequent employees will also won't leaders have to follow the rules whatever they lay down if they don't follow it the subordinates will not follow that Ty because the leader doesn't follow it so you need to make sure that don't depend on your memory but work on with license plate that we have I have a question I don't know between last May heard onal of family hold on go ahead sir hi my name is Nicholas molo I'm the outside Council for Family Dollar uh I just want to expand upon what our assistant store manager said today um first of all on behalf of the company we do apologize we obviously failed and that's uh a mistake we're going to correct um I've spoken to the compliance partment Department today and I've spoken to the Zone VP uh there is an investigation being conducted they're going to uh check the systems obviously there was a problem with both training this person and you know the way our checkout system works um we have a zero tolerance policy for this so all the store employees are going to be retrained this month um HR is investigating the uh associate who conducted the sale they'll make their own determination of how that person should be treated um we have already processed a check request to pay the fine so you should be receiving within the next few days we've already put in place the 14-day hold on any sale of tobacco products um our goal is not to let this happen again and to obviously do better uh to that extent anything that you can provide us in terms of guidance that you'd like to see or such we'd be happy to uh entertain that so I think what's really important for us you know we never want to hurt a business in town especially financially um but we also can't have tobacco sold to our miners um you know Point Blank and where there was already one violation the concerning part for us is that how did this happen if you have technology in place to prevent this um you know again hopefully it's never going to happen again and we hope for that the training will continue um because obviously there will be additional compliance checks um and Mr chair I just want to add a couple of things here you know so uh there was a training what we say training session that was done uh almost 3 4 months before this you know our inspector went to all of our 17 locations training all of our vendors on this other thing I want to point out now when they had the last sale right they had a one more sale before that in 2020 that fell within that 36 months you know so this is technically their third within this four years you know so uh that's what I want to point out last time we didn't count the in one in 2020 because because of the new regulation you know but this is technically the third within within that span of like four years now you know so I just want to point out that but we yes we we do every year we do those training sessions for all all all of of our vendors you know is we have only about 18 of the vendors now or 17 would you would you be able to put me in touch with that person 17 17 we dropped off one but I know the question that I have is I know that the food vendors we do have a form that we fill out every year that who is certified who is not certified how many hours a full-time part time we don't have a similar form for these where people are trained for this eff maybe we need to introduce and tell them so that makes a reminder for every year for them to fill it out and provide it so the managers or the uh the branch uh leader would probably be reminded that there needs to be some training so we need to probably fill out form is the training a PowerPoint or what is it it's a program um a training program uh the company provides an iearn program in which it trains us on all sorts of different things including tobacco sales uh cash management um workplace violence which is actually we just all completed um if something happens in the store how do you approach it and stuff like that and then you as the managers are you able to run a report so that you can verify that people have taken the trainings uh yes there is a port report generated uh it goes to the store manager uh anybody that doesn't fill it out um she is notified and then she makes sure that they get on it and complete the training right I I think you know one of the things that you know if you could guarantee us that the um when you're hiring new people especially that this is like one of their first trainings before they're allowed to start ringing the register um that way we can be assured that they've had that training on um tobacco compliance actually if I'm not mistaken that is Family Dollar's policy is that they're not supposed to be running register until they've done that training right is that correct I I believe I believe that when I first started in 2017 I wasn't allowed to even run the register until I had gone through the uh the training program for tobacco sales because at that time it was so vital in uh obviously a lot of miners at the time were in 2017 trying to get that and and I just want to reiterate we we don't want to hurt a business but we still have to make sure that a regulations are followed oh yeah so we we don't have a choice about whether the regulations are followed so your next offense will cost you 36 months worth of business the question you need to ask your yourself is is a little bit of extra time during the checkout worth going through the procedure using the technology that you have scanning the person's license to verify that they are of age to buy the tobacco product you're the assistant manager you're the manager I strongly suggest that whenever you're at the register that's what you're doing you tell your employees and show them that that's what they're supposed to do I go to Main Street Liquors about once a week they check my ID every single time using that technology I do not look like I am under 21 but they still do it because they know it will cost them if they don't sorry does anybody have anything else um so hopefully we will not see you here again maybe we'll only see you at the store um please reach out to Raj or Laura if you have any questions um they're here every day um or if there's a you know a question you need them to answer or what have you so that this just doesn't happen again they're very versed in all the regulations okay um I want to thank your attorney for coming on also thank you great thank you thank you very much for coming in um so the the next thing on the agenda is the um 61 Waverly Street uh the 40b development um are you going to talk about that Raj or so uh Mr chair this is this is the second uh 4V development we have uh uh that the town got notified uh besides that 1050 Main Street so I this was last month you know I I was on site uh when we went for the site visit you know and uh Mr manager have asked if there are any comments for from different boards you know and now I know Mr kg have provided me his list and I've given your copies everybody and if you have anybody else have any comments the only only comment I had you know from from my visit is is just right this dment is right across from from a business you know that they hul lot of stone and all that you know so but can be a potential noise problem for the for the residents you know so I just want the development to look at that you know but other than that if you have any questions please let me know so can you make can you make sure the town manager has kg's list of concerns absolutely I'm going to send send that to him I looked at only that site plan but there are probably other documents which I haven't looked at it maybe some of these are already answered but I thought just potentially look at these things and then maybe they can address it we have no answers but it's only the developer has to tell us what what is possible what possible okay so yeah so Raj if you can make sure the town manager copy of that some of the issues concern the water resources that we have and the cost for others and then Wastewater disposal about the recreation facilities for the children all of these things and also the traffic is a big issue because both 135 and the East Union both are busy streets that's correct more more of these developments come in and they have only one eress everything goes through one road for them right and then because because this road gets clocked everybody tries to go on the East Union right and we have the safety building next door right and they have to have access to it and then these are not multi-lane roads they're short roads right and the emergency vehicles needs to reach the needy ones in a short duration is that possible that's what we need to look at right I I think one of my concerns um too is you know how many children is this going to add to our current schools where we have a couple of our school buildings are are are nearing capacity now where we've already added on modular units to Warren school how are we going to be able to ABS that'll congest and then the atmosphere is not healthy for the children right right so if we could just add on there maybe the impact to the schools sure okay um anybody else that it all right so the next thing on the agenda is for Jay was the ram clinic so I can give a quick quick update on that one um I just want to remind everybody that um the ram Clinic is August 10th and 11th um and we are still in significant need of volunteers both Physicians um uh dentists um we need nurses medical assistants we even need non-clinical people to help us um if anybody is uh available to help please go to Ram USA's website and sign up as a volunteer myself and Jay and David um we we can log in and we can see how many volunteers we have you can volunteer one day or both days we need registration people and we desperately need um interpreters so if you're able to uh follow a patient through the clinic from registration till the end um helping us interpret um for anybody that doesn't speak um English um we could definitely know we need uh Portuguese we need Spanish Haitian Creole we need um and anybody else is certainly welcome if you could help us with interpretation um and um again Ram USA's website is where you sign up and also gives you contact information if you have any questions I have a couple questions for you oh great actually if I can just uh because uh uh so one of the the the particular needs as far as volunteers and I don't think um Ed mentioned it was uh ey Care Professionals so optometrist opthalmologists and the other one that I'm that I can't remember right now but uh I wanted to make sure mention that last time I think they had a onsite denture guy or a dentist who was making it is he coming in this time so I don't know if he's coming again yet this year um we last year we didn't find out till a few weeks before that he was going going to be available um but um hopefully even if somebody comes and that gentleman's not there we'll be able to have some referral sources also if you're a practitioner that if you can't help with the event but if you're willing to help us with one or two patients followup whether it's iare Dentistry Podiatry whatever that we could refer you to please reach out to us um you could reach out to Laura she can create a list of um people that are willing to take people as a followup even if you can only take one person as a followup we'd be glad to have you help us all of these Physicians are insured through yes so ram ram will ensure through their malpractice for the weekend for if for helping us yes and when you say interpreters do you allow tell interpreters people who can stand up on the zoom and then interpret that for you you want to do that we'd prefer to have live um because that it's better for the patient um but if not we we could use we would go um through the screen type thing there's a couple of doctors I know who speak different languages but they're not in this town so if if they're available and we have somebody that speaks their language that that would be great we did do that with a couple of people last year sure okay yep and we're anticipating I would say anywhere between what 3 to 400 patients a day that's what we did last year okay yep also there will be a vaccine clinic for children um anybody that's uninsured or underinsured and the one of the reasons that we are having the vaccine clinic there is so that um any child that's trying to get into school in the fall will be able to have their vaccines okay so you you need probably need pediatricians too we need whatever okay we'll take anybody let let me chase them perfect thank you um again they just sign up at the ram USA's website as a volunteer and they pick what their profession is yep um Raj you're up next thank you sir so the first update on Hanto restaurant as Mr chair Mr Burman asked me uh to be to company the consultant this was on May 23rd that we did an inspection together uh and I did get a report from the consultant today uh Mr pel from Boston food Consulting he was the one who came there and the report was we get today is clear there was couple of uh uh items that need to be addressed Mr Raymond have emailed me in between that he have addressed those you know and we'll keep an eye I guess he have hired the consultant for three months so should be three reports coming our way you know the first one is already in other update on uh Los cobus that's going through change of ownership and two 72 Pond uh LLC that previously it was all Town also went through to new ownership so alltown uh uh the 272 Pond is already through the new owners we have granted them permits Los cus we still working on that Madras Market uh during before Co or during covid around covid you know they converted into retail store but they're now going back to a full restaurant uh so they have submitted us a floor plan and application that we have approved and it's with the Building Commissioner now uh to approve that uh milpond Rest Home 84 Mel Street uh there was some sort of uh petroleum release while they was removing a underground tank uh this was a couple of months back you know uh DS involved in that they have asked for a report that we got but D further asked for some more testing that they came in I guess last week and did the mitigation and taken the new samples that we are waiting on the report now with our housing cases uh still couple of pending cases with at the chestnut Place Apartments I Under New Management uh occasionally they do send me pictures from their dumpster area that the board have asked when they was in front of board uh cusa Apartments all our pending cases are resolved now uh they have paid all the violation fines that we have sent it to them that's all paid so we are all set for right now with serus Apartments 137 Pawn Street is still with the Attorney General's office uh I'll update the board as soon as I have anything from them and 23 Trail side also have no update um they they are doing their repairs U and last I guess it's a month or so more the occupant have moved out so they're doing the repairs there with disease investigations we have two active TB cases that we are investigating right now uh the last one with our and covid Clinics uh for for the fall I booked every other week every other Tuesday uh for flu and fall uh flu clinics you know for for for the coming fall with the Pine Hill Pharmacy couple of other updates and our new nurs is now started started with the Wednesday clinics we have and once it gets to a speed we'll we'll add probably Thursday for our childhood vaccine clinic given and is with us for 19 hours a week now uh a couple of more updates that are not here that has come after the agenda was posted um two of our beach are closed right now that is the Hopkinton upper Beach and the main Beach uh this happened today actually uh so this is because of the bacterial exceedence that they have closed the beach and one more thing I want to notify because and I have sent you that email that besides uh uh uh Family Dollar we had two more tobacco violations one was that easy convenience 67 pwn Street and the other one was that 27 uh 272 Pond LLC the new new owners you know so we had two more violations here and we'll be bringing them in front of board next meeting did you say the so the Hopkinton ones the Ashland Reser is open but uh the Hopkinton upper and the main Beach is closed right now and that's all I have to all right so the next thing um on the agenda is the consent agenda um actually I should have asked anybody else have any other questions yes please and I'm I'm open please nothing okay all right so the next thing on the agenda is the consent agenda and one of the things we are doing is we're rev voting the um minutes from the April 2nd meeting because um Jay wanted some some things changed in that um do I have a motion consent because I cannot vot on thats I don't participate right you'd have to abstain till till the next meeting right yeah all right so um do I have a motion to approve the consent agenda okay go ahead I make a motion to approve the consent agenda as read okay do and I can second that um all in favor I I and we have the one abstention okay great [Music] um so our next meeting date is going to be June 18th is that correct yes sir and I have put a question mark next to it because 19th is the holiday and you know uh usually this time I guess uh July August we do only one meeting but okay I'll leave it to the board but um people are traveling or anything you know so why don't we do this um if there's not a lot for the next for June another June meeting is everyone okay with holding off till July if there's nothing pressing maybe you could make that decision a week later maybe sure I will definitely reach out to board you know do that we can do that going to be on zoom and definitely going to be out and all that that is correct so and and that's why I particularly put a question mark because 19th is the holiday because of the juneth you know right and I just want to make sure the board is available for the meeting you know the members so but I will definely reach out you know as I have uh as we're closer to the meeting and we have good agenda you know so sure that's good and hopefully the July one won't fall around Fourth of July let me look at that well if we go to the second week in July yeah then we should be good should be okay what's the second week that would be what the so if we do the second week in July would be the 9th okay the 9th of July MH and you you're right right is so it's falling on the second you know so but but we can have a conversation with the board you know so I'll I'll touch base you anybody have any new items or anything they want to bring up that being said I make get a motion to adjourn so moved that was quick that was quick do I have a second I'll second it second all in favor and we are adjourned thank you everybody thank e e for

fo e e e the the slide yeah Oscar actually has it like to call the meeting AUD please can we please stand up for a pledge of allegiance and a moment of silence I pledge allegiance to the flag United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all would you please remain standing for a moment of silence for our young men and women here and overseas in our armed service especially our former students thank you the RO accomplish Miss Ferris here miss dla Mr Jones here Mr Mahia Mr Mercedes Mr toox here Mr haam here a pleasure to give these to Mr lvo special outstanding students everybody tonight we're going to recognize three students who have demonstrated some really outstanding achievements just par particularly on the last couple weeks uh or within the last month or so in some very special accomplishments and I am going to have their advisors or their coach recognize them and tell us a a little bit about who they are and what they've accomplished so we're going to do start off with the uh two skills USA uh winners who won one w a gold medal and a bronze medal in uh state competition and we'll be going on to Nationals to compete and I Christine Smith is going to uh give us a little tell us a little bit about them and uh explain what the competition was about and I do want to say we're very proud of your accomplishments I I looked at uh your projects and where I was extremely impressed not only with the workmanship but the uh creativity and the detail that you did take extremely amount of talent and skill to accomplish what you did in terms of the welding uh that doesn't happen without really being highly skilled and uh I think you're going to make a lot of money doing welding in your life so congratulations to both you gold medal and silver medal congratulations quite an accomplishment yes so um we have franelle and we have um galani and um they're both juniors in metal fabrication um what was very interesting and cool for them is that they're really good friends and franchelle who won the gold medal got a score of and galani who got the silver medal got a score of 977 so there was a three-point difference between the two of them between the gold and the silver and then from the second place winner to the third place winner was a difference of 40 points so these two young ladies really kind of swept the fields at the competition um so franchel was the Gold Medal winner so she gets to go represent the state of Massachusetts and greater Lawrence in Atlanta Georgia and then because it was such a close competition and they were um they're such good friends um she was invited to attend as well and through our registration process galani was invited to be a National voting delegate um so again representing greata Lawrence and um representing uh the state of Massachusetts as well um a little fun fact that if franchel wins a national medal she will be our only National Medal winner that we've ever had ever so the last time we had an individual going for a medal was maybe 2010 uh we've had team medals but um never in an individual competition so this would would be a very big honor um if she does succeed so we're working for it and she's working very hard um her do you want to talk about your project tell me project um I'll talk say just just about my project so um um my project is based off of like just okay sorry um my project is based off of like something that I wanted people to know about me but not just give too much off um I'm a very like I'm a very honest person when it comes to talking about myself and since I saw that the requirement was no limit I just I assumed I was like oh like I might as well just talk about myself like there's no actual rule for it so I just went on and I told a little bit about my story and a little bit about my background and just my Uprising and it was a really good way to express me so she created a welding sculpture um based on the inspiration from Alice and Wonderland which was a childhood movie that you know really inspired her and touched her and that was what her sculpture represents so and then franch I'm sorry galani one time yours so my project was about bonsai trees and I've always just looked up to Boni trees about how elegant they are and how they represent a lifelong dedication lifelong process and it really does take like years almost decades to take care of fully growth a bonsai tree and that's what I wanted to represent towards my project connecting a bonsai tree to my life and representing how how how I had to make lifelong dedications and I had to fully um what's what's the word when you say like oh I had to fully invest in myself for like many years to like become the person that I am now and I just really like the idea of how my project first became scrap metal and then I turned it into like a beautiful sculpture which I compared it to myself how I was at first one person and I grew up to be a nice independent woman nice job thank you thank you [Applause] are her parents here are their parents here no they right [Music] Mrs Ferris you got something to say yeah I just want to say um you know congratulations girls and uh Christine um very impressive the thought process that went into it um your whole the inspiration that you had for it and I you know I couldn't be happier I wish you had twins and um all your friends that you know maybe you can uh encourage others to get that same inspiration to be the best that they can be and show themselves off in the state so thank you for that and best of luck and we have another uh recognition tonight of a young man that's been competing all year uh as a track both indoor and outdoor as a comp amazing uh feat as a uh hurdler which is one of the highly skilled uh competitions or event that you can have in the in track as a long distance Runner myself I used to say anyone can do that probably running two miles uh but any case we're very proud of him he's accomplished a lot he's going on to compete at the national level and we' like him to be recognized uh this after uh this evening this coaches this coaches come up and and give tell us a little bit about him tell us his accomplishments and U talk a little bit about his future thank you guys for having us we appr appreciate that this is elado right here he's a junior which outstanding young man he started his career as a freshman when he was a freshman coming out for us in indoor track coach du's here as well and then Mr Nelson's back there as well thank you man um outstanding young man he's from Lawrence uh from one of the districts we have he's from Lawrence and his parents are here uh he's very accomplish very smart very intelligent he's got both ends of it he's athletically gifted and he puts the time in for athletics which kind of goes hand inand with this young man he's going to be a very successful young man at the if he continues this path uh we've seen him as a freshman when he first came out uh very athletic we didn't know where we're going to find a spa a place for him to run he could do anything I think it was coach duie that said M let's try him in the hurdles did the the hurdles probably two or three days after that we got him in his first meet and PR and beat Everybody by a long distance and he's only G better since then his hard work his dedication everything that he puts into it has paid paid off because he's I think we sent you the information on him and what his accomplishments are this year and they're outstanding we'll recognize him today for the 300 state championship in indoor track so he was a champ state champion indoor track this past uh couple of weeks we did the uh States in outdoor track he qualified in three events for States you usually don't see that with an individual he placed in every one of them and in uh the all states he came in 14th in 110 hurdles in the state of Massachusetts uh 21st and the uh 400 hurdles and he qualified to go to the Nationals so I can't say enough about this young man he's just a great kid that uh works hard uh just epitomize is what we want for our kids of just hardworking academically athletically and I'm very proud of him uh coach dubie would say a couple of words he's his uh hurdle coach um as far as his coach like he's doing all the work what what little I could do for him is if I wish I had 100 kids like him uh athletically but I I like to talk about um I've had Alzado in the classroom freshman year now junior year and as hard as he's worked uh outside the classroom and on the sports field he works just as hard in in the classroom and I think that just it carries over he's just a very motivated kid he's a great kid um and um I've been blessed to have him a couple years in the classroom and for football for track for everything he's just a great kid to work with so I can't say enough about him he's outstanding [Applause] the the 300 meter that running that day meant a lot to me cuz I was not only representing the school and all my classmates and and teammates but I was also representing my my people my family and my coaches and the state of Lawrence as a whole the state of Massachusetts as a whole um going to the National level I'm I can't lie I'm pretty nervous but but this is a good thing um my brother was a track star and he's the one that really got me into doing these events when I run at Nationals I'll be making sure that I keep in mind everybody at this school my family and most importantly my brother that's that's all I have to [Applause] say noty to be a it's all all by yourself when you're what SP one two [Music] you one two three congratulations what did your brother do what did he run oh what did you run coach sarus coach sakas was the brother one of ours was the brother one of ours great fantastic welcome back and we have brother AC oh yeah no pressure on him right make us proud guys thank you uh man here for get we have a young man from The Eagle Scouts here uh who's got an award he's in the back someplace can I get a motion from one of the members to move it up to can I get a second thank you any discussion thank you want to do that now sure so uh this evening we have a young man uh who's working on his Eagle Scout badge and uh Eagle getting to Eagle Scout to to the point where you can work towards an Eagle Scout badge is a huge accomplishment been working as a scout for 7 years now what it seven years uh so that's been a huge commitment in his life something that's been important to him and in order to uh get that Eagle Scout badge he has to do a community project and he has uh presented the project to myself uh that he'd like to do something on on the school's property and I told him in order for him to uh be able to do that he needs permission of the school committee uh because it's on our grounds and it'll be in the front of the school so uh I asked him if he'd want to do a presentation and have the school committee vote on allowing him to work on uh do the project I will uh be one of his mentors being a carpenter myself I told him I'd I'll be part of it and he's going to he's got a team of young people that'll uh as a eagle scout uh candidate he needs to be able to oversee other uh Scouts and other people within the community to help him with this project and I told him I'd be happy to help him and uh kind of really feel proud that I can even do something like that for a young man like this he's really impressive and uh so he's going to present to you his uh proposal and then um we'll ask the committee to vote to allow him to uh move forward on that project thank you I think we have do you have a slide yep Whitaker why don't you tell us um a little bit about yourself uh and what shop you're in uh what inspired you a little bit to work so hard to get to this level thank you so I'm Whitaker young and I'm from biotech and I'm a junior and what inspired me to do this was because glts is my community and I feel that um it's some it's somewh I want to give back to so this was my idea for that um so motiv other motivations for this project is also CU whenever I have to go out there to wait after school it could be raining sometimes or it could be um harsh sun or snowing and I want to give people a a safe place to stand and stay to um be able to stay safe from the elements being able to wait outside instead of having to stay inside I also thought that since glts is a technical school there are plenty of professionals who could give uh me and other students uh help on this project and also give students additional educational opportunities so this is the front of the school school right now uh the part that I would like to um build my um project which will be um rain shelters uh because that's where all the buses usually come after school and this is what it will kind of look like which will cover the benches but also give students a place to stand if they don't have any more room on the benches these are the um D the rough Dimensions that I've drawn up for it and here's some dimensions of um space between the benches to give people space that both stand but also to be able to get out if they're standing in the back this is a rough timeline of my project so from now to Summer it would be getting all approvals finished and getting all permits um needed and then plan fundraiser to raise money to get materials for the project and then around the start of the school year um we start the fundraiser and get the money to buy the necessary materials and so on and so forth um there will be a lot of inspections as well and it should be done around um February 3rd sometime in February I wanted to use um helical peers because we had um the ericon company a while back put some in for our deck and they're really um time effective way of putting because you can put them in like it takes a day to put them in as a foundation instead of using concrete footings um only problem is that is um expensive and it requires specialized um trainers or equipment and installers but it is very time effective especially in a project that I feel kind of has that aspect of time and the these were are kind of what it would look like so it's kind of like a screw that they would screw in and um keep the foundation stable and this is kind of what it would look like installing a helical pier and I also was kind of nervous for um failures though I would doubt that there would be any kind of um mistakes just the eventuality one this is a very long-term um solution to a foundation is very tough and stable um I'm happy to answer any questions if you have any will you be doing much fundraising for the project so I do plan that the tools um could be provided by glts um however um things like the helical peers will need to be bought so or materials um so yeah I would plan for the fundraiser to pay for some of those materials that otherwise wouldn't be like accessible uh speaking for of materials um I did forget to tell that the plan is to um have like metal bars um to as the frame and then have polycarbonate sheeting as like the windows So the plan could change from that um depending on what happens yes what year are you in junior what troop are you in troop 25 Manchester Connecticut very good we wish you luck can't wait to see it thank you no further questions Mr lvo so um Mr Mah so I love the idea it's a great idea U the project is very aligned to what um what it would look outside so aside from glts and the eagle scout what inspired you to do this project personally personally just standing outside in the rain cuz I would like to be outside when my dad actually comes and not have to wait inside to like get a text or something for when he does come I just think it would be more convenient for it to be outside and it could also add to the um actual uh appealing of the school how it looks welcome sorry we're just getting questions so we would uh entertain a motion to allow Whitaker to uh do this project so we would need school committee to vote on approving uh the pro approving him doing it on the school grounds I would make a motion in favor project second any discussion thank you they're going to vote they didn't vote yet they just put a motion I want you to be here here to vote Miss TLA yes Mr Jones yes Mr Mahia yes Mr toox yes M Barris yes Mr hayum yes well done you got a unanimous vote Laker good job we're proud of you thank we look forward to [Applause] working all right now down to business uh can I get a motion to approve the minutes of May 7th motion to approve the minutes as presented second any discussion call the vote Mr toox yes M Barris yes M dler yes m Mr Jones yes Mr Mia yes EXC me Mr Jones has to abstain no I'm sorry he has to abstain he was absent and that you weren't at the last meeting were you left to obain Mr haum yes okay cash balance report Mr Stefano sure the cash balance report as of April 30th 2024 count balance on March 31st was 3,424 8639 we had deposits for the month of 3,620 63278 a transfer in of uh from mmdt of a million less payroll on April 11th of 1,1 57010 another payroll on April 25th 1,122 35055 warrant number 27 on April 9th 486 689 67 and warant number 28 on April 23rd of 1,453 27232 leaves us with the book balance on April 30th of 3,828 610 1053 and a corresponding bank balance uh same day of 4,664 0791 um in our mmdt account we started off with 7,239 15555 um the interest um accured for the month was 31,5 18 less than million dollars to the operating account leaves us with an mmdt balance of 6,270 7673 and a corresponding total C I mean uh total operating cash balance of 10,99 37126 thank you can I get a motion to approve the cash balance report is presented motion to approve as presented second second any discussion do the vote Please Mr Mahia yes Mr tbox M Baris M dla yes Mr Jones yes Mr hayum yes Consolidated cash we have the report it's a handout informational revolving fund report everybody has the handout on that there's no vote on that budget report informational and budget transfers we'll need to vote on that anybody have any questions on the budget transfer reports Miss ditel please um yeah sorry I did what is this okay I had the wrong light uh light thank you m here um I just one some explan I just want to understand other instructions service skills account what is that what is that account for because it's showing twice um and and it doesn't look related to what the transfer were is that um is that journal entry 83 it's up in the right hand corner so is it the the skills USA H is it the skills USA yes okay so we have we so what does that account for the the other instructional Services yes we actually budget for skills expenses so it's for the skills USA competition for for the okay for the uh um Sports uh for skills it's for um it's for CTE but then there was money transfer right from there to Administration and to travel so I understand the travel what about the administration open house so there was just residual funds there that I just moved to the skills account because they need extra additional funding there for open house I took it I took it away from open house there was just a little bit of money left over on open house so we had already had the open house so I knew there weren't any more expenses coming in there so I moved just the residual funding that was left there up to the skills USA line so they could cover some additional expenses there so I added I added the $7,000 for skills USA okay and then you added more um also on another line from this to the same account 12,000 Y and that came from Principal instruction something which I also have a question on that one so that came from contingency so we kind of use that account like if there's additional funding sometimes we move it into contingency to hold it until we know like where the what other accounts might need okay so that then because you have um two other credit coming out of the same account contingency yes yep so I I didn't understand that so I just use it I I really just use contingency to like to hold some additional funding that we might have like at the beginning of the year if there's Staffing changes or whatnot once we load all those changes into the system sometimes I see overages on Staffing lines so I'll remove that additional funding and put it into contingencies so we can reallocate it across the budget wherever we might need it later it's just a way to manage manage the spending okay I mean I'm un questioning it because if you read the other ones there help uh for example health career so it's it's the money is coming from the same type account this I couldn't understand because there wasn't a relation between the two accounts that were the money was were being transferred okay um thank you any other questions uh can I get a motion to approve the budget transfers motion to approve second by Mr Ferris any further discussion we call the vote Please Mr tbox Miss Ferris yes M dler yes Mr Jones yes Mr hayum yes Mr Mahia yes donations on behalf of the glts particularly the information technology Department thank you for your generous donation of the Dell Inspiron one an all-in-one desktop computer donated by Mrs Barbara Burch of hail Mass second one on behalf of great technical particularly the plumbing department thank you for your generous donation of $240 for Scholarships in the amount of $1 120 each for our two seniors Christopher petralia and leis Sanchez donated by Jay Gomez Pro Services of methan thank you very much and we have some articles I'm sorry Mrs feris okay I was at the uh awards ceremony and yes there were a lot of scholarships being given out as did this go to that the scholarship money here okay I'm I'm I'm just wondering uh because it hasn't happened I am wondering why people who give scholarship money give students money they're not giving they're not receiving any acknowledgement like a thank you like the book anything and you know it's a nice gesture you know the kids get the money and hey you know what my kid got the money I was very conscious of hey you know this money didn't just fall from the ceiling you know where did it come from all you don't you don't have to take it that far but something from the guidance office acknowledging that you know John Doe uh donated so much money now that was a bone of contention of mine um it's been I've been out of here eight years nine years I've donated all nine years never received any acknowledgement so if I don't guaranteed no one else has and I just don't think that that is a good practice so I'm wondering what do I have to do to make that a practice here at glts so I can speak to that Miss varis um so we are actually sending those out with the extra books that we have from this year's award ceremony um and I I will acknowledge that it's been inconsistent in the past sometimes we send out letters for people who request the donations with the tax ID number um I think it has been inconsistent we did try a couple of years to give the the students um envelopes addressed to the donors and ask them to um write the thank you notes and give them back to us and that wasn't very successful I would like to do that more um so I do apologize for not getting um that acknowledgement but we are doing that this year with the the books and trying to send them out to all of the donors I mean you know look I I have donated more in the past when I brought it to someone's attention it still didn't matter so it hasn't it hasn't happened so I guess inconsistent isn't the word non-existent would be better stated it just never happened until I made another when I said I wasn't going to donate again and and it's not a big deal I I don't do it to get a recognition but I just think it's a good practice that the school a an individual person not a company an individual person donates to the students here I don't even know and there are several others that donated as well that I think you know from their hearts donating to kids to to to give them that Head Start and I think and I've said this before it it just fell on deaf ears no matter who was there who was behind the desk it fell on deaf ears so um I I want it to be a practice because I mean people feel as though hey you know what I don't even need to thank you it's just an acknowledgement greater Lawrence acknowledges these letters in here great you don't even have to go that far just acknowledge greater Lawrence Tech students appreciate your generosity period it's I would have been happy with a copy of the book so you know it's a big thing for me because it's been nine years and and I have to make an exception to that because honestly it was one secretary who actually sent me a book book so I honestly it's not it's it's not something everybody says they're going to they're going to get to it they're going to get to it and it has not happened so I mean I want it to happen I was just going to say that um this just kind of came to light in my office and um we are I am working with administrators on a a process for acknowledging all donations so that the donors do receive an acknowledgement letter for their um tax records so uh what we I can sit down with uh Melissa Brenda and myself and we can look at what's the best approach to ensure that we do a better job next year in recognizing people who donate to the students on our own behalf as well as try to figure out a way that we can hold the students accountable to also and it's not so much it's just to teach them that the uh it's the right thing to do recognize people when you receive something an award or or someone's uh giving you something uh that's going to make a difference in uh your life and they show some kind of uh concern that they want to help you in life that you should uh recognize their um the donation and in the fact that they care about you so I uh will 100% agree that that should happen and that uh moving forward we'll make sure we do a better job at it questions Mrs Ferris would you like to put that in a motion and we'll make sure we get this done if you'd like me to I I I would I I I personally agree with you I would like you to do it but who am I so I would like any um any donations coming into the school that the doners receive some kind of recognition or acknowledgement not recognition acknowledgement for Their donation to the school and the school meaning students whatever school school Community second second motion you call the RO call please M Ferris yes M TLA Mr Jones yes Mr Mahia yes Mr toox yes Mr haam yes on a personal note Mrs Ferris I did see some lettuce thank you lettuce for these two and I have seen them in the past but I know some have been missing so thank you very much um articles four year of perfection great La senior boys finished career undefeated in dual meets coaches want to speak to that coach Mike nothing we have the article and you can all read the article coach sakis God bless so coach sakis you give him a microphone it's all over uh yeah that that's an incredible accomplishment there we have a couple coaches that are on that's sitting there and that you understand that uh the commitment and the the hard work that these kids put in to go those seniors never losing a dual meet is incredible uh the the triban did a great article on that you guys take some time to read that I think you'd appreciate the hard work and effort that our kids put in and it's a testament to the uh the support that we get here Mr leoy himself is a is a track uh athlete U Mr Nelson helped us out tremendously putting a good program together the the fields are outstanding and we see a direct correl by the support that we have from top to bottom makes a big impact on our kids and for them to kind of do that we're very proud of them and uh I can't say enough about their hard work and dedication and you and your support to help in that endeavor thank you [Applause] guys I want to thank the coaches first of all for the time and effort they put in in ensuring that the students uh do as well as they do um doesn't happen without good coaching and and a commitment from the coaches to uh be there for students who are working hard every day and uh congratulations to the coaches to the team um being a a track person myself I know there's no harder sport than track when you're out there running and uh there's no it's a a one it's a team sport but it's also an individual sport that uh when you're competing uh and your gut hurts and you're you know you're in pain but you still give it you're all it's always not that easy so congratulations to the whole team and to do it four years in a row dual meets uh that's just an amazing feat uh so congratulations with that I don't think we've ever had that before so that's quite an accomplishment thank you thank you coaches uh we don't have any public participation we do have a request from the town of andova and I believe we have attorney Wayne Simmons attorney for the school um here to join us always good to see you Mr Simmons mrar you want to put the drawing up that you should have uh the who has the slides thees you have the the slides for yeah it should be the first the slide of the blueprint so uh while they're bringing up the slide if you remember I believe it was last year sometime uh had presented to the committee uh a request from the town of Andover uh for an easement down as you know there's a a dirt road that uh is on our uh left side of the school property line there that takes you all the way down to the river and that the town was looking for an easement in order to widen the road which they would be utilizing taking some of our property as as well as utilizing the parking lot we built uh putting in a parking lot down by phase four of our field project the last phase we're doing uh it is cut out but they would need to upgrade that parking lot so uh the whole point of uh of the road widening the road and improving the road and they would uh is to uh be able to allow members of the town and and also the school to utilize a uh the river uh for recreation purposes for boating and uh there's a boat house down by the river that's only thing standing is it's a metal steel frame um we've met with the I've spoken to the town several times it would be a project that the school would take on to uh finish construction of that boat house uh and then also putting docks putting docks in the water uh would be uh also um a part of the project so in exchange for giving the easement to the town uh the town would give us uh so they're looking for a 25-year easement agreement and in exchange would uh give us 25 years approval to access to docks our for uh programs voting programs for glts as we look to possibly doing a crew a crew uh uh program someday and also Al as part of that four uh slips uh four spaces in the boat house to keep our boats which the idea would be to share with our uh sending communities so that we could promote uh crew uh program in in our sending communities um in order to do that we need permission from the school committee and uh approving us going into an agreement uh with the town for that easement and I think there's oh want I want to show you a drawing of it so you can see what I'm talking about as far as the easeman is concerned I'll just add on top of that this is this is I know there's a lot of new members this is dating back to 2017 uh the town of vova requested that we start this project this is actually phase two uh many of you may know we swapped a piece of land outside River Road to make the initial entrance that swap has taking place at this point now we're just widening the existing easement and also granting access to the to the parking lot that's above the soccer field um and in exchange for that as uh superintendent Lavoy mentioned we're going to swap a 25-year right to use the boat house which is part uh phase three of the project um so that won't take place for some time but that's the the long-term plan Tony Simmons do you see any drawbacks for us for this I don't um we we uh dotted the eyes and crossed the teas uh back in 2017 when this originally uh came up uh the primary protection we have uh from legal liability which is the major concern is insurance so the town of Andover um will initially get a $3 million insurance policy as well as a $5 million um uh overall policy to cover any potential issues that may have may not occur on that um other than that it's land that isn't being used where widening an existing easement that we can't use for any other purpose anyway the intent of the easement in my understanding way back when was was to access the river unfortunately it wasn't wide enough and the access on River Road wasn't correct enough to be able to have a a car actually go on the road so this by widening the easement will allow cars to access the road and to have parking up back which will be less interference the original plan if if you may recall was to come through the parking lot so uh we initially said no to that we thought that was a larger legal issue and we arrived at this point which I think is a much more beneficial plan any questions for attorney Simmons in in this project we would also be giving them an easement to put a pipe under the road for drainage for the road to have some drainage as well and a um a retaining Pawn they would also be uh putting in a retaining PA PA out where our phase four field is to take the drainage uh the water that runs off the new field we're doing as long as well as some of the wetlands over there as a place to uh retain the a runoff of water as uh which we would have had to do but by having them do it it's going to save us a lot of money as well as upgrade our our parking lot down there which would be beneficial to us when we open up that phase four field so there's a lot of benefits to the school and a lot of benefit to the community as well um and I think Wayne explained that there's going to be a new exit off that road onto River Road as well as part of this uh commitment on the town's part and as the superintendent indicated there if it wasn't clear they're absorbing all the cost for the project so we're just granting the easement yep so there's that's a benefit to all of us uh and uh I think the town's been extremely good to us the last couple of years uh every time I call them for any support on anything they've been there for us just an example every uh time we every graduation they let us use their parking lot in the back of our school there for uh extra parking for graduation I call the town and they're always they open the gates and make sure everything is uh easy for us to access so they've been uh very helpful with everything we've tried to do and and putting in all our uh Fields um our new buildings they don't charge us anything for uh fees for uh permits for any of the anything we do on the property which is a huge savings to the school uh cuz some of the projects are worth um millions of dollars like the project is going up now for 5.5 million we're not paying any uh fee for that would be over $25,000 if we were paying construction uh permit fees so they've been they've been good to us so uh I personally think it would be a great thing for our kids to be able to start a program like that they they would never have an option uh opportunity in maybe in their life to participate in such an an activity so uh I think would be a positive thing for our students and for our community and showing that um uh that we care about uh our community in general Mrs Ferris are we still discussing or can I make a motion you can make a motion on if you had a question I thought you might have had a question anybody have a question M dler I thought you was I was going to get a presentation of this so is this it this this is it yes because I know as you mentioned before M Mr um Lavoy we discussed this not long ago and we were not in in agreement that this was a good idea for the school so so now it's everything's reversed again I'm unfortunately I don't have a memory of all the details that we spoke about um and I didn't have time I just flew up from a vacation last night so I didn't have time to go and go back to my notes um so I was hoping that there was a going to be a presentation and the co the pros and con count of doing this is meant with the town of Andover but if that's not the case I know I'm not going to go for it because I need to refresh myself to what we spoke about um before in two occasions we spoke about this whole um thing and I know that we said that it wasn't convenience for this school again I know today you guys are saying it is but I need to go back to my notes and again I'm speaking for myself M so uh when we talked about it the last time I don't think we ever said it wasn't a good thing for the school what we said wasn't good for the school is they wanted a 100y year 99 year easement to utilize the road but they were only going to give us a 25e easement to utilize the docks and the boat house so I said to the committee I think it's a great I really believed it was a great thing even then but I didn't think it was reasonable or Fair of the town to expect us to give them 99 years years when they were only going to give us 25 years went back to the town and told them if the only what if you're going to give us 25 years we're only get the only thing that the committee was interested they would only consider giving you 25 years so they reconsidered and came back and said we'll give we're only looking for 25 years they'll give us 25 years and in 25 years we can reassess whether it's working well and we want to continue the partnership so it wasn't that we didn't think it was a good idea always thought it was a good idea and a great opportunity for the kids but not unless the town was going to be fair with us and treat us respectfully by giving us the same as what they were expecting and and they did come around and agree to that Mr Ferris I mean if I if I understands correctly it's it's not going to really impact our property um but in essence help us in certain phases of the development of the fields back there yeah so I know I know I think I know exactly what you're talking about and I don't think that that's again going to impact this property what I am not in favor of of is this school even thinking of bringing on another program such as crew um in the near future so that would be a whole different vote the opportunity is there um whether we take that opportunity or not doesn't doesn't really matter but I think what's important is that the option for us to utilize that facility down there whether we use it for our environmental science program or whether we use it for our construction program or whatever opportunities we may have other than a crew program um having access to the river down there I think is a positive thing for us and also uh having a a a road down there that's of higher quality which is important also for the fire department and emergency ambulances and things that are going to go down to the field right now so once that's upgraded when an ambulance has to get down to phase four for an emergency or even phase three for the uh where the softball field is they can get there more easily and more quickly and so that's a very positive thing as well as well as for the and a big thing what's also important to the town is that the fire department could get down to the river if there were an emergency at the river in the river right now they have a very hard time to get their emergency vehicles down to the river so that's another reason why it's important to the town and I think important for us to support the town and trying to do something that benefit benefits the community it sounds like a wind because they're going to widen the road and everything will it be gated at all there's a discussion if you want there is a discussion gate the front end um and we're trying to work with uh the DPW on the best way to approach that okay so once the easements in it'll be gated so you can control who goes down there will there be any access from the school property like you you're blocking off the public but if you're on the school property there's a current gate yeah so there will be it'll be gated that no anybody can't get on the road but they'll also be fencing along our property and there'll be a gate off our property to the road but then they're uh also access off of River Road to the to road so they don't have to come on our property so the people from the right now to get on that road they have to access it from our property but once it's done they will not have to access it from our property property and that's what this change HED to address which was the largest issue before all right and was this an older easement and they're just redoing it or this has never happened before there's an original easement a 10 foot wide easement which is completely impractical so we're granting the additional lead to widen the roadway to allow ambulance fire traffic Etc and that was one of the big holds up holdups initially just to remind the commit please raise your hands when you're ready to ask uh get a question in um try to get him in order any further questions for Mr Simmons attorney Simmons Mr TI about the insurance who's the grantee the grantee is the endover uh Conservation Commission so they are holding the insurance yes okay thank you sir attorney Simmons do you have any comment on what Miss ditler was uh talking about as far as drawbacks from last time I I the one draw back superintendent Lavoy indicated was the uh they originally wanted Perpetual unlimited easement and that was a big hold up uh after the the initial discussion once they agreed to back down to 25 years that Sol most of the issues uh at that time and you're comfortable with this now I am I am this is kicked around uh for some time and over changeed Council recently so there was about a year delay uh and this the recent drafts um again are almost six months old so I I think the town's interested in getting this back on track questions can we get a motion oh sorry Mr LaVoy I just want to just want to say one last thing I think I think it's important to I I think one of the reasons to vote Yes on this is to continue to uh strengthen our relationship in our partnership with the town of Handover who also supports our emergency with police and fire and you know they do good things for us the police officer we only pay half the salary the town pays the other half we have a as you know our school officer so they're also good to us that way so they're you know they're very uh they feel like we're part of their community and they treat us that way so I think I mean for that reason I also think it's you know important that we show um that we value that relationship Mr Simmons I think that's all we have for you tonight I thank you very much for coming I'm sorry Mr I want to make a a motion okay one second please thank Mr Simmons thank you very much for your advice M Ferris please okay I want to make a motion to approve the request from the town of andova for these any seconds [Music] second discussion Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr tbox Miss Ferris yes M TLA no Mr hayum yes moving on to easier things superintendent evaluation so you should have gotten the my evaluation form and um at that point and I sent some uh bullets of uh that might I thought might be helpful in completing the evaluation at this point what we usually do is uh collect the individual evaluations and then uh the uh suali my assistant usually tallies the uh evaluation comes up with one final report um if people need more time then uh you know if the committee wants more time to complete it or wants to call me or meet with me on anything before they complete it that's fine too uh you can send it into Susan and then she'll do the final report we just need it done she needs to send it into the Department of Education by July 1st so we still have time if if uh in fact you would like to have more time in completing it uh would anybody need more time than say two weeks it has to be in by July 1st so yeah you said two weeks yeah I said two weeks said two weeks has to be in yeah you need more time all right can we set a deadline how much time do you think you'll need Mr Mercedes exra one extra week that'll give us till when you got a calendar this calendar 11th be the 11th can we get it done by June 11th June ju July 11th I'm sorry no it be June wait a minute noit we're in June this is June yeah so it has to be by July it has to be in by July first right I'm out of calendar this is the calendar that's only go 2324 so you're looking at June 24th year today's the 4th a week from now would be the 11th I mean if we had a budy 18th we're fine June 18th for a deadline two weeks two weeks from now I'm not sure you going to be out I I when is this you to be done by well if we get up by the I mean if we get up by the 25th I mean she just has to calculate it and uh and then she will send it into the Department of Education so I mean whatever three weeks and I'm you know if anybody would like to come in and go through it with me Ju Just to ask questions or want more evidence uh I'm happy to sit down and have a conversation with anybody with regards to the standards uh let's set a deadline of June 25th enough time yeah that works if you need help I'd be happy to try to take some of the uh confusion out of this for you or uh you can call the office or any need a councilman I'll thank you good I have a question any other questions Mr M please yeah so um I mean it's not related directly to this item but it's related to your contract superintendent um I've requested it multiple times um and I have not gotten it um I just got an email today that it requires approval of the district committee um because of a policy that was implemented I don't know when uh but this is not the only document I requested I've requested multiple documents uh and I'm not getting them as a school Committee Member it's like somebody's hoarding the documents um and that shouldn't be the case because superintendent reports to the school committee let's remember that this point of authority if we are asking for a document a contract we should be getting that and we're getting this evaluation now you said July 1st was the due date for for the Department of Ed correct the department deadline okay I'm requesting the contract because aside from what's required by the department of Ed there are terms within the contract regarding the superintendent's evaluation and so I'm going to call the motion to have the committee receive a copy of the superintendent's contract and to remove that godamn policy whoever put it to have the district committee approve a request of documents each individual District Committee Member is elected by each of our different towns to represent the community and to hold you accountable and the school accountable so I'm going to put that motion forward thank you to request the superintendent contract to be presented to each uh School Committee Member that's my first motion second any discussion I kind of like I mean to piggy back on that I I kind of like would want job descriptions and contracts of Administrators I don't know that that is a end or a separate first of all policy of the committee has always been if you if you request even questions of the committee it had to be done in the school committee meeting and it had to be voted on that's if you remember when Leo was chairing the committee that was the policy of the committee that can change with the policy right if you're requesting materials from the school committee it has to go through the school committee or at least through the chairman of the school committee um to access I have no problem giving and I don't remember you asking me for my contract other than this last time or any other documents do I've given a lot of documents out so to me I don't know what you're talking about when you say you asked for a lot of documents uh I think I've given you everything you've asked for other than this and um I'm and I have the contract here which if the committee votes for me to give you the contract I'm F I'm I'm happy to give you my contract and uh and can give you my contract at any time if we want to have a specific date when it's renewed each year happy to give you that contract before it's renewed please free feel free to contact me if you're having any difficulty getting things um right now let's call a vote on what we have on the floor we have a motion on the floor do I have a second we seconded any further discrection and from what I understand these have to go through the committee and the committee just voted to give you the the contract I don't see why because it's public knowledge it's got to be someplace but uh we do have the copies the superintendent has the copies and going give everyone a copy can we take a vote a discussion really quick please yeah did you have a second no I just want to discuss it really quick I just want to respond to the superintendent so I requested in previous meetings and I'm referring directly to the contract I've sent emails to your assistant this is the third time this week and I got a response today indicating that any any documents that I requesting I need to go through the school committee even though it's a public record I could make a foer request and get it within 10 days so why don't we just give it there's nothing to hide there's nothing to hide it's it's public record so if we are requesting documents if any of us on this table are asking for documents we should get them in a formal manner I shouldn't have to wait 2 weeks 3 weeks months for a contract that's all I'm asking for this is not personal this is I'm trying to represent my community and that's what I was elected to to do I'm trying to review documents I'm trying to do this evaluation but I cannot do that without looking at the contract that's all thank you Miss Ferris yes Miss dla yes Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr toox Mr haum yes sure well I didn't know if that was I guess that was a separate one so I'm I'm going to make this one a separate motion to provide job descriptions and slash contracts for the administrators in the school and that's only a little bit of an exaggeration uh thank you can I add to that motion please I want to add to the motion to amend it I know you yeah okay no no no worries yeah um so in addition to that as I said in in my discussion and thank you superintendent um but any documents that a school Committee Member requests regardless if it's the chair the vice chair or any member of this school committee to be provided no question unless it's a a matter that would go into executive session or I don't know just any document it could be simply a policy I mean anything really that that needs to be accessed that we don't have access publicly or online um to get that for any of us thank you I would reconsider that because there are certain things that are public knowledge and certain things that are internal so what I'm referring to isqu to the chair and the chair talk to the committee I'm sure we can get you anything you wanted there's nothing to hide here don't want to hide anything I want to be very transparent but there are things that that I don't know are confidential until until they brought to my attention so what I mean by that follow Channel and just contact the chair I'll contact the rest of the committee if I feel it's necessary or I'll call a meeting I'll just get you the information so yeah so just to respond so the what I'm referring to is public records I'm not asking for a personnel file I'm that's not I'm talking about any document of course in exception to what is considered legal or personel related just any document that any individual could request just as um my colleague asked for job discussions that's all it's all it is and I'm making an exception to that I'm not saying I want every any document that we request including stuff that could be legally challenging to us that's not what I'm referring to anything that is public record that I could do with a foyer request that's all Mr lvo so IIA you're you're putting a motion right for that so that that's a motion Tom I want to take care of the first motion that we had did we call a vot on are we all set you're not adding those two together did you want to add them two together you're making two separate motions we're getting ahead of ourselves amend well you just you just did one motion there so can I suggest this is a separate they should be separate they should be separate they are separate yes so I my suggestion is to put amendment I just go ahead with the first motion would you read the first motion please to provide job description contracts for 27 administrators in school okay any further discussion on that that should be one that's one motion no anything added to it all right we had a second I second okay any further discussion on that what was the number 27 yes she was just making that up oh I said it's a bit of an exaggeration ad whatever the number is yeah I thought you said 27 any further discussion any we call the vot call please Mr tbox yes M Ferris yes Miss dla yes Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr Hayden yes and Mr Mah you wanted to do a second motion yes would you make that motion please I presented the motion do I need to I don't know if she wrote it down provide documents at a school public documents that a school Committee Member request yes my motion thank you any further discussion can you call a vote please Mr Mercedes yes Mr tbox yes Miss feris yes Miss dla yes Mr Jones yes Mr Mahia yes Mr Hayden yes all right we got the easy ones out way I I want to add a motion um and it's related to the evaluation obviously because we do need the material in order to work on the eval evaluation um so in addition I would like to get the survey that has been done I suppose it was done as every year for the teachers as a surveys to the teachers um that is done and I know we had in the past presentation of how the results of the survey but I we haven't seen that for a while so I would like to get those those results and the the s it and you know all the information for the for the teachers yeah so uh the panoramic survey is one that we do with the teachers that the principal typically did I'm not even sure that that was done this year because of the situation with the would you have it Josh okay so we yeah we can get him a copy of the panoramic survey yep okay a please it's my understanding that some school climate survey was done uh are we um are the results available for this committee that's yeah I'm sorry I didn't that's what I'm asking for oh okay so any the same yeah yeah we could provide any surveys that were done regarding uh by teachers regarding whether it be um the panoramic survey or specific survey for school climate we can certainly provide you with the final results of that so so are the results available if there yeah we'll provide you the results that have been completed y okay and if you know the results typically well okay I'll like that no please I'm sorry I didn't mean to catch off no that's it's it's probably a topic for another right put that in a motion and we'll uh yes I have second motion excuse me what can we state it in a motion please so she can write it down I would like to get this survice D um teacher service teacher service with a panoramic or any all the Ser service that had been done um we want to get the details and the report again that's the motion um in addition I just want to mention that we in the past had had presid presentation of the surveys and all um the results with details and graphic we had not had that uh for the past maybe two years I don't know um I don't remember and we should be getting that here um a report of that presented besides you know now we have a crunch time where we need them for the evaluation as part of the material that we need the teacher service she wants the mo motion is to receive the teacher surveys again did I have a second second any further discussion Mr Jones how they evaluated no the teacher surveys as the teacher there a bunch of questions that they ask the teachers mostly about the climate of the inside the building the school culture and the teachers answer all and send them all in and they're Anonymous it doesn't go back to the teacher based evaluation anything could be anything in the building okay thank did you second it I did second it I just look I mean when there are surveys like that I mean we're here for the kids we're here for the teachers the teachers are as important as as the kids any student facing position is is is Paramount to why I'm here I I mean I just it's it's very important that the climate is as is represented and I am just not sure that it is and that makes a big difference in the success in the progress in in in everything that happens here at 57 River Ro so I would I am very interested to see those results and I don't know that I mean I think that again we shouldn't have to ask I think that what happens in the school that impacts the progress the the the accomplishments or non accomplishments of the school we need to know about I mean I I don't I'm I mean that we talk of transparency but yet it's like pulling teeth to get information and I mean I don't want to come here and continually ask for stuff I mean it I don't know it should it should be available I don't want to ask for Stuff either but are you seconding the motion yes I am seconding any further discussion V so was was that another motion did you just put no that was that was to get the information from the surveys teacher surveys okay then I like to put a motion because I kind of can we do this one first let's finish up who we get going first you're getting me confused Mr Mercedes Mr Mia yes Mr Mercedes yes Mr tbox yes Miss Ferris yes Miss dler yes Mr Jones yes Mr haam yes now Mr mes please so you know really call my attention um hearing um Mrs Farris uh bringing to our attention that you know I kind of do agree with her on that point that she said that if anything that happen within the schope I think should be automatically kind of brought to our attentions and so that we don't have to kind of come here into this meeting and start putting motions for everything that that's you know information that I think that us as a representative of the district should know like coming over here and finding out and then putting a motion to just to hear about it when it should just be it should be we should be informed of this this sort of stuff so we don't have to come over here and and make 10 motions in one night so we can just get information that we should probably be getting to begin with you know like I I just think that if we put a motion on so just information that sto to happen within the school that that as us as representative of the different District which is being formed rather than coming to a meeting and asking for stuff and putting motion to it so then the next meeting we kind of start hearing about it if we can just kind of move forward in the in the future of being informed some of the stuff we don't have to come up over here and asking this motion that's so if that's big motion of to to kind of let us know this this sort of information so we don't have to be requesting if that's something we can put a motion to it then I that I like to put that motion all right Mr Harris yes look just as just as we saw these these students come in here and we you know we were very proud of them and we celebrated them and that was you know and and the coaches and the advisers those are the things those are wonderful things I wish there were more of them and maybe there would be more if people had the motivation and that inspiration to go forward and go beyond I don't know that that's here so just as this has been celebrated I know at a past meeting Miss dla brought up that she would like to know things that happen in the school that aren't so good and I personally know of things that uh you know typical School issues that have not been brought to our attention and she already brought that up up and we said we were going to do that and it's not being done she want Miss dla wanted to know of incidences and I think it was in in reference to students not feeling safe or yes okay um and and she asked that things be um told to us if there you know have little questions and um perhaps it's nothing perhaps it's something but she asked that these things be brought to us and I haven't heard a thing officially well may I I know the last time that we met we we were told and I guess that's maybe he's here for that I don't know um that we we have uh on the agenda the what's her name the principal the person the discipline discipline um she was supposed to come here and present to us and actually there was some uh pending uh information whether we're going to send the kids to some program when they are in suspension or not and that was pending because she didn't make it last me meeting uh and right now I'm I'm not sure that I saw that in the agenda either so I'm on I'm on the right right track right that's what we're speaking about so um and and to her point and I need to agree with her and I'm being here right now the longest uh we do bring things um where we need information we need presentation we need the head of Department which is one something that I always been asking for and still up today we have some head of Department that come in and give us presentation but not enough um but we need those information to come here on a regular basis no when we ask for because you know we have some either calls or um somebody calling our attention to address uh situations and we don't have the information or we don't know what to tell them and when we ask for it we get told yes we're going to bring you the information we're going to send you the information or somebody's going to come and it doesn't happen no as if supposed to it happens sometimes uh but we seem to cut the the court all the time and don't follow up and that's just part of the inconsistency that we have thank you thank you Mr lvo well first of all throughout the year we do reports to the committee ongoing we have another one tonight on mtss uh positive whether it be positive or not positive we on anytime there are events or any things going on in the school we we do presentations or we give you that information we're are not going to give you day-to-day incidents from discipline uh of what's going on in the school daytoday operation of the school is not something something that we're going to give you we can't start putting together day-to-day reports of what's going on in the school that's our job to operate and run the school you're in charge of policy and you're in charge of the budget you're not in charge of operating the school we're the uh we're in charge of operating the school and what happens dayto day that's our responsibility not the school committee's responsibility happy to give you any reports you want if you but it's I'm not going to come here at a school committee and start giving you incident reports so this student was you know uh uh smoking marijuana in the bathro we're not coming here and and give you a report such in that nature things are happening in the school day in and day out that we're not going to feed you and then there are situations that happened in school that are not for public uh record uh that I can't give you I am going to give you some information tonight that broad information about some situations that have been going on in the school which I'll always give you those things that I feel like are is important for you to understand but I won't give you names and I won't give you uh specific incidents I'll give you what I can give you legally but I'm not going to give you very specifics that are confidential information because you're not entitled to that information but we will give you the information that you're entitled to with regards to the success of the school uh I'll put our success up against any High School Success everything from mcast to Performance of our students we had more kids on call than any Technical High School in Massachusetts this year I think that's a measure of success we can give you all kinds of data you know positive data but you can also if you're looking for negative data you can find some negative data you can find negative data from anybody if that's what you want is negative data for whatever reason um we can find that you I mean you can look for that you can look at all the surveys in the world you're looking at surveys from teachers that may be happy unhappy uh teachers for some reason you know uh you know have their own acts to grind sometimes if if five teachers are unhappy and you see a survey with five bad things on it because they're not happy with a situation that doesn't mean that the school's not a positive place to be or that all teachers dislike the school uh that that's something you're going to measure success by if that's you know if that's what you're looking for you're not going to get that uh cuz the surveys are EX exactly what they are is a measure a lot of times and sometimes most surveys are very very positive you're going to find that it's most for the most part very positive but you're also going to find five 10 people out of 180 that are unhappy you can focus on those five or 10 or you can focus on the 170 that are happy it depends on what you're looking for and what you're trying to do with it I mean that's what I'm going to tell you I think glts is extremely successful has some of the most amazing things going on in any high school you know know we're taking students that are coming from very difficult communities and they're finding success they're happy our attendance rate is one of the best in the Commonwealth the success of the students is one of the best in the Commonwealth we take almost 70% of our kids are coming in below grade level in performance and we get them above grade level we get them passing the mcast we're very very successful in so many things I don't know it seems like everybody's interested in what's negative about glts what are we doing bad here what do well I don't know if that's the focus is that what we're looking for what's bad about glts or do we care about what's really going on what's benefiting the community and what's benefiting the school well not only do we benefit the school we benefit the communities in a huge way extremely huge way more than any high school that I know of in terms of the community as a whole in terms of its economic strength and development and so many good things so um I don't know why we're just so concerned about what's not good about glts but if that's what we're focused if that's what we care about that's fine that's all I'm hearing right now anyways seem like we're all worried about oh bad things are happening at glts well I find it somewhat disappointing that that's what the committee is concerned about but so be it disappointing or not this is what the school committee's for Mr ly they're asking their questions and they want their answers right they'll get the answers but they I'm talking about attitudes and I'm talking about people's perception of glts they can ask all the questions they want we'll give them all the information they want but they will not get details of the day-to-day operations of glts because they're not entitled to that they're entitled to what we're we can't give them details about what's going on in the discipline office every day they're not going to get that because that's not what they're entitled to let's first you cannot be more wrong when you say we no entitled you could canot be more wrong well then we disagree we are entitled because I don't know if you understand why our job here is the school Community is supposed to be approving everything that happens here so how can we not be entitled of the information that we are requesting if we if we are the one that's making decisions you don't operate you don't you're not entitled to operate the school we are not asking you to operate that we not asking you how you I mean the date of date how the school is being operated we asking you for reports of details of what's going on a summary of the um guidance Department how are they doing not only the good but everything it's simple as that and yes we are entitled and yes you know why we some of us get upset because look at the respon we're getting from you and you supposed to report to us you I'm happy to give you any reports you want you can have whatever overall report you want you can't you're not going to get day-to-day details of what's going on in the school I would be sitting in my office that's what you're asking for when you start talking about discipline and the things that are going in and the displine office there are a lot of things that you're not in chair would you respect we're not asking you to we we don't need to be arguing here back and forth that doesn't look right it doesn't feel right um but there's some things that you're saying that are out of place so with your with the with the shair please make sure let's stop the discussion and let's continue and we just need to get the report that we asking for thank you very much okay with all due respect Mr Lavoy um I know for a fact I'm here for all the right reasons I am not happy that you're perceiving this as being a negative situation no one is asking for anything specific we're all adults we know that that is not appropriate nor professional to deal with specifics but in my case the students that I've had here when I was here are the parents of this of the population in this school and if they're not the parents they're the younger siblings so not only do I hear things internally I hear things externally as well do I qualify everything I hear give us more credit than that as we are giving you the ultimate credit I couldn't commend you more for what you have done with the school no the the opportunities that you have brought to this community and to the students of the communities so that's not personally that's not my issue my issue is is when I hear negativity there's a reason for it somewhere along the line please look at us as professionals and know that we vet out and do not yes we listen but do we hear to all of that all of that negativity and qualify it I don't think so I personally don't so when we ask for something here or we make a comment or um we're concerned that the school can be even clearer in Your Vision you have a vision where the school is and you're you're pretty pretty close to where it should be but if you don't have behind you the staff vested in the same interest as you as the leader of this school I'm not sure how successful we can be in the future and that is personally my concern I'm not looking I'm not finger pointing I'm not I'm none of that I was here too long to know that it's just not a good practice it gets you nowhere loses your credibility so it's just not a good practice so I don't I don't like the I don't like your def defense of stuff because I personally am not questioning it I'm questioning what I'm hearing and when I was here did did people hear stuff yes but it was always like resolved you could you could ask somebody I I I can't deal with people getting defensive when you're simply asking a question I mean we all know that there are disgruntled people in every organization are those the people we spend our time with I hope we're spending our time with them to to rehabilitate them or ask them to go to for another career that's what I'm asking for I mean I don't think that we should be you know uh wasting our time having them teach our children they don't want to be here but there are so many good people here and so many good programs and you know that I think we should spend our time in in and and making it the very best in reality not in perception and we can talk about you know where the best school in the in the Commonwealth well you know what I spent a lot of time on the website and dec's website we are not the best our perception is that we are the best that's why we're all here and we want to invest our time in in actually making it the best do we have a ton of programs yes opportunities yes a great leader that that has provided that that Vision yes I'm looking for people under you to do the job that you do and bring the school as forward as it can and have the students be as successful as they can for everyone not just great alarm tech for the communities and that's it for me I need to ask Mr Mercedes to specify what motion we're writing down and I need to make sure that it's piggybacked on yours if not you'll have to make your own motions be hon we already motion yes we did but you're speaking on this one I want to know how exactly we be specific um I I am as I mentioned I think we just I just want to be I want us to be informed more informed about the the the concerns that we already kind of mentioned on on on on on the board here but I don't know how can I make more informed on major incd or um safety I'm looking for the words for you what words Mrs Ferris what are we looking for M collaborate because I I I would more information on dangerous situations or I'm sorry somebody's got to put it into words so we can put a motion to it I wouldn't again um discussion go ahead please Mr May the point of this is not to force you to give us reports on the day-to-day of the school district that's not our intention we don't want that we don't want individual students reports it's not I'm not a teacher I'm not a principal neither of us are principles simply we want data we want numbers we want to know what is going on in the district because as you said we are all here for a reason and we are here because we were elected as I said earlier we were elected by each of the different communities the four different communities that represent this community to hold you accountable and to make sure that the vision of the district moves forward and that the the uh glts continues to thrive and to succeed now I am going to piggyback what Miss Ferris has said we as committee members MERS receive comments um you know earto mouth in in and out of the District of things that are happening that are not coming to our attention and individually me I'm wasn't even Familiar of most of the things that I was being told whether it was Personnel whether it was a student whether it was a family situation out or inside of the school regardless of what it is we should be getting that information and you report to us and we hire search fire and evaluate the superintendent let's remember that and everyone below you your administrative team should be there to support your vision our vision the collective Vision that we have for the district which is why we hold you accountable to make sure that we could get the job done as of right now I don't see that happening as she said you go on des's website performance is declining that's the numbers that's the data this is not me making stories up so we're just going to keep it real here now when it comes to this Mo motion regarding major incidents I don't even think this should be a motion let's just make this you know real- Time Communication of what is going on in the district that we are able to know to to be aware of as I said we are not asking for the day today but if there is an incident that impacts the public image of the district or that affects our our students or our Administration the community as a whole we should be aware of that simple as that I don't want to be getting calls from papers news stations about stupidity because that's literally what it is please so that's that's all for my comments getting back to your motion well I that again the motion I want to put the motion for us to be more informed and again not necessarily specific we understand that you know there are things that cannot be told and so on serious incidents correct on the day today not not on the day to dat but at least so the we are aware of before we come into these meetings and we'll be able to make better votes on on those inci get something that serious sense this a serious let's TR let's take care of his motion let's I know but I just want to if there's serious incidents I mean that's it behooves the administration to inform us I don't you know I don't think I don't I don't know I mean as you said I don't want to be doing motions motions motions I mean this is like like you know governing 101 I mean you run a school and and you know I mean nobody's here trying to Lynch you and and it's like just trying to inform you maybe that maybe your perception is up here and reality is here and we just like it to be in the middle somewhere and I know that you have a responsibility to inform us if there's something critical that is your responsibility so if you you still want to make that motion go ahead but I don't know you know uh if you cannot word it just disregard and next time I'll just make sure I be more specific because again I I kind of wanted to piig it back on on the concern of Miss Ferris and and some of the stuff that we actually don't know again practically we're all talking about the same thing here so again we shouldn't have to come in and keep bringing up motion just to try to get the information so you can just disregard the motion you're going to pull yours back can you put it into words or can can you put it towards for a I don't want to I'd rather have a motion on this I got three committee men who are worried about this four committee men were worried about this you have two already I mean I think it's sufficient myself so we pulling back to motion unless the committee feels otherwise okay m d so what I believe what we need is not to have to come here and make a motion for us to be able to get information of anything that happened in the school and whether it's a successful information um accomplishment done by the students by any any body in the in in the school or if it's something that happened um an incident um I don't know the alarm I mean sometimes we do get some information we don't we don't get them enough so what we don't want to do is come here and make a motion in order to get those information we're supposed to be getting them without motion but I got that correct correct all right so we're using this for a discussion Mr Lavoy would you finish the discussion can we get information on a timely basis sure what I'll do is um I won't wait for me I won't wait for meetings I any in major incident that happens in the school oh uh we'll send out an email to all the district members that a certain situation happened in the school that I think is critical without mentioning names so that you're aware that of a situation that might be going on in the school I can do that on a so at the end of the week I can look at the end of the week or uh on a regular basis what are things that are happening that I think would interest the committee and put it out there good you got it Cheryl you got it you good you got it no motion I'm just no the notes well just looking for the notes there's no motion this is going to be a fairly long meeting I'd like to take a 10-minute recess but I think the coaches are here for the OU of State travel can I have a motion to move the out ofate travel up so that we can let the coaches go yeah motion to move this item out of order second any discussion um you want to call a vote or is this unanimous yes anybody opposed so it's easy okay coaches which one um it's the outer State travel we have a packet on it Mr ly would you uh want to read [Applause] that you want to use these so we're um there's been a change on a request you got a request uh for out of state traveling to uh for the young man that uh was here this evening to participate in the national uh track uh meet and originally it was in uh the the competition was going to be in Oregon but because of uh uh unable to uh get into that particular National event uh it's been changed to uh I believe South Carolina North Carolina North Carolina so what we're looking in which is actually less money so we're looking for the committee to approve uh elado uh Tony sarus and uh Brian dubie uh the coach to travel to the Nike oh this was originally Nike is now Adidas coach Mike would you uh travel to Adidas um in uh the 15th or the 14th of June so Mr Lavoy is correct there was a a change the original out ofate travel form that we have is in Eugene Oregon that was the Nike National um state meet um meet oh yeah what happened was when the young man qualified by the time we got the paperwork in no fault of anybody's um it was filled up so then we went to this three prestigious um competitions one's in Oregon one is in Pennsylvania and one is in um North Carolina so we are asking for um elardo with two coaches behind me to go to nor um North Carolina greensb North Carolina June 13th through the 16th um and compete over 3 days so so I think it's uh as you saw I think the young man uh that we're uh considering to allow to compete outside of Massachusetts has worked hard for the last three years uh and uh would deserve an opportunity to compete at the highest level if the committee is uh in favor of uh funding that uh that opportunity for him motion to approve thank you session in June the competition is soon uh it would be one it would be one instead of going to argon the young man would be going to North Carolina the same days um an equivalent meets June 13th was the travel till June 16th cor right I'm I'm sorry may I ask again do we have that document here for the sports yes that's what I'm asking two for the sports know that they have this one I think they have the old one is it elardo M melano no that's the newest slide up up there the newest can I see the name please may I may I see the name I don't see the name okay that's this one the one we have say 6,35 as a total that's the one so we approving something that we don't have that's what I'm saying right you put the new one well I think they probably don't have the new one we just got it today we just got this was it today it was yeah it literally happened late last night the change happened late last night um Miss L put the one that's up on the screen right now um is that the one that's on the screen that's the one that you should be looking at it's roughly 4,000 correct 66 okay it was on my papers here okay right here okay I got it thank you perfect you're welcome okay second it's that second already no I second that mhm questions any discussions M dla yes Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr tbox yes M Ferris yes Mr ha yes that all you that's all I got thank you so much really appreciate it thank you I want to thank the coaches for taking their time to leave their families and homes and take our students we appreciate everything you do thank you very much can I ask one question to them please can can you guys pleas coach Mike you still here I just would like to see more students that you know are being recognized to bring them here like the ones that came today today but also we we saw some um reports from the Trib I think that was I would like to see them here as well sure absolutely absolutely just bring more of them here um it I'm I think they like that besides winning and being the the Athletics and you know everything they do outside but I think they like the recognition when you bring them to this setting I agree absolutely and if the pents can come even better sounds good and by the way I just want to uh point out that we should have a section where pictures are taken because every time there's no place for pictures here and um it it we should have something said where the pictures are taken Con in the same in the same manner manner okay and and it's something that I have from before because every time they come here the pcture comes and the pictures are all over the place and nobody knows who's taking the pictures or not thank you you're welcome thank you thank you again ition second right you e so ADV my [Music] pay your still brand new okay just doesn't just have e spe last talk about how we for e e e ready this is the one they need to feel like do they know they have the Cofe they all have Cofe okay all right can we come back to Otter please uh we're at the reporter to superintendent director mtss overview uh Brenda multi-tiered system of supports or for strategies we Jos is here to uh give us an overview again of mtss he did give us some information a few uh what's it our last meeting that you two meetings ago on mtss it's going to be give us a little more spe specific information about what mtss means represents and how it uh Works in at gr laen technical school Josh please thank you very much for having me um over the course of the night uh we've heard great things and we're able to hear from students about their accomplishments um I'd like to congratulate them it's always great to hear the good things that are happening for our kids um to that end we also need to talk about how we're going to work um within our current fiscal commitments to work in conjunction with our current mtss framework to support them academically behaviorally and social emotionally um in the previous school committee meeting you all requested information on how we would be utilizing the three new positions um um in regard to mtss so that's the two reading interventionists as well as the math instructional coach so I'm here to give you a brief overview I know your agenda's busy um but a brief overview of what mtss is how these positions will work within it and what our goals are for the positions in terms of intended student outcomes so as part of today's presentation you should walk away being able to describe mtss and basic components of a successful multi-tiered system of support and explain how current fiscal commitments work in support of mtss here at glts um so those are two um smaller areas I am happy to do a larger workshop with the committee um at some point in the summer if you would have interest in learning more about the work that we have embarked on toward the end of this year and are looking to embark on over the next 3 to 5 years um so if that is something that the committee would um desire I'd be happy to run a workshop on that inclusive of the data that we're utilizing so on the screen you'll see a visual for mtss um this visual is from the mtss blueprint from the Department of Elementary and secondary education uh we are fortunate enough to be able to contract with um Dr Christen Rodriguez who does um who has worked with the Department in conjunction with researchers Educators across the state and across the country to develop the mtss framework and blueprint um for the state they are currently in the process of revising the blueprint um to include um additional levers or things that schools can utilize or pull in order to make moves for their in terms of their student achievement um so this visual right here will give you a brief overview um mtss is the multi-tiered system of support that schools Implement in order to support all students academically behaviorally and socially emotionally um it revolves around the tenants that you see that are moving AC um around the schoolhouse um so Universal Design for Learning looking at having tier one instruction universally designed so that barriers are proactively removed for our students within their tier one grade level instruction it also includes Equitable access um something that has been a focus of the superintendent over the past 5 years um as well as different drivers so there are competency drivers leadership drivers and implementation drivers and that's the framework for how you successfully Implement a multi-tiered system of support framework within your school you'll notice that in the visual there are tiers the tiers represent how we intervene for students how we remove the barriers that they have um in terms of accessing grade level content or curriculum and instruction um those tiers are fluid so if a student is within considered a tier two be um considered being within tier 2 we want to be careful we don't want to call them tier 2 students we want to call them students who are currently living within tier 2 or tier three those are fluid areas students can progress and move throughout the tiers um and it really just depends on where they're at within their different subjects um so tier one is the universal support that we provide so the tier one universal support is something like um the grade 10 Ela curriculum that's universally designed that is a tier one support we offer that to all students tier two are the small group supports and interventions that we provide to help remove barriers um and I'm going to give you a better visual of what the tiers Encompass and how the new positions are going to work within the tiers um so stay tuned for that in tier three are the Intensive supports that you put in place within your school community and it's not just academic it could be behavioral it could be social emotionally but tier three is that really targeted intensive support that's either individualized or in very very small groups of no more than five um and tier three is not synonymous with special education so I want to make sure that as a committee and as a group we understand that if a student is living within one of these tiers and they require intervention or support those are interventions and supports that they can receive as part of the general education curriculum so if a student is living within tier 3 within a specific subject that does not necessarily equate to the idea that they are a student with a disability um that's a common misconception that some people have about the mtss framework um so I think it's really important that we understand that as we move through this presentation the goal of mtss is to support all students not just our students with disabilities or a multilingual Learners so we have a goal here um um within the current positions that we've advocated for and that the committee has approved we've advocated for two reading Specialists and we've advocated for a math instructional math coach um our goal and you'll see the handshake above it um is to work in Partnership these tiers and the people who teach within them and the people who supervise within them and the people who coach within them and the students who learn within them are not exclusive of one another so we're looking to have this partnership between Tier 1 curriculum and instruction and tier 2 and three intervention and Specialists like reading Specialists that we've approved and support staff such as the instructional coaches all of those um things that I've just mentioned currently live within our academic mtss framework so when we're thinking about our tier one curriculum and instruction we're currently talking about our academic systems and structures that drive student learning forward um that's not to say that tier one curriculum couldn't also be in regards to Behavioral or social emotional there are areas that do provide tier one curriculum for things like Behavior instruction and social emotional learning um tier two and three as well can live within Behavioral or Behavioral or social emotional but I just wanted to point out that the goal of tonight's meeting is for us to understand how the three positions that we've put in place for next year are going to support academic success and CTE success for our students um I should have said as well at the beginning that when you see the academic tier that's inclusive of Career and Technical education so it doesn't just mean that they would receive support um or that the support would only benefit them in their academic areas like English math history or science um if we put reading support in place then the goal would be that it would support a student not just in their academic class but also in their CTE area because they're receiving that found those foundational skills and the instruction related to that to help them to help bring them up to grade level which would ultimately increase their achievement not only in academics but also in CTE so here's a better visual of um the tiers of intervention and support tier one tier two and tier three are what you saw in the visual tier two can be broken up into two categories 2 a and 2 b um so tier one how we're doing that that's all of our students right now that is um available to all students through a general education program and what we're currently working toward under tier one is high quality instructional materials we're very close to adopting in math and we're currently in the process for ELA um we will also be utilizing high quality instructional materials in our reading Intervention Program these materials are utilized by all students across their core Ela and math classes and they're used through core classroom teachers coaches Paras and co-teaching teams tier 2A is more targeted is your targeted intervention and support that's that first step and that's when you're working with small groups of students and there's instruction Andor high dosage tutoring using Core Curriculum materials such as intervention components that are aligned to the curriculum that's being us utilized in the classroom that tier 2A targeted support can happen during our Wind Block and that happens through tutors and classroom teachers um it's really important to understand that when a student is struggling and they are referred for intervention under tier 2A that it should be a Content teacher with content background and background in intervention tier 2B is the more targeted support um within tier 2 with small groups of students that is interventions provided by an interventionist to small groups using high quality intervention materials um that an example of that would be our reading um our reading intervention group that we're going to have next year that would happen during the win block or the enrichment block and that would happen through interventionists that have a strong content and intervention background so someone like a licensed reading specialist which are the two positions that we did ask you to approve last month tier three is your really intensive support and that's can be individual oneon-one or with your small groups of students small meaning no more than three or three to five and that's the Intensive intervention that's provided um by an interventionist using highquality intervention materials such as um a platform um like read 180 um would be used for reading intervention now again I want to make sure that we all understand that that does not mean that the student who is living within tier 3 at that point in time is a student with a disability um we can intervene for any student in our building um and that's what we're trying to do um so I know you know we do we we've looked at our data I presented it at um the meeting where I presented the SOA we've looked at our data in previous years we've looked at the plan for the student Opportunity Act and as you should be able to see the tiers of intervention are working in tandom with that student Opportunity Act plan to solve some of the discrepancies and the achievement for our students with disabilities in our multi-lingual Learners so I have a little bit of a more basic example um like I said to you before we do work with a consultant um and she has an immense amount of background and knowledge on this topic and um this is her visual not mine that's why you see her company below um and she likes to talk about tier one example as the checkup that you get when you go to the dentist right everyone gets the checkup and everyone gets the cleaning hopefully we won't talk about the systemic or the societal structures in place that prevent people from Dental Care um however the tier one example is that everyone gets the checkup and everyone gets a cleaning not everyone needs braces though right only some students need braces maybe they need a cavity filled that would be considered tier two tier three is when you have that root you need a root canal or you need a surgical procedure right that's a much smaller percentage of people than the percentage of people that are getting a checkup in a cleaning um so just to think about it it's the increasing of the intensity of the support that's provided because there's a much more intensified problem occurring so I put this visual together um and you'll notice it's green yellow uh red yellow and then green so red is the area of growth that we've identified yellow is the research based effort that we've committed to as a district and green is the intended outcome um you know we I heard you guys talk a lot um toward the beginning of the meeting about how we're moving our student data forward and what we're trying to do and I can I can tell you that this is a massive undertaking for our district and it does require a an immense amount of effort and teamwork and collaboration um so as you were presented with pre in a previous meeting an area of growth for us is that 30% of our students are in need of urgent Intervention when it comes to reading I want to clarify that we don't get the students and wave a wand and say poof you suddenly 30% of you need need urgent intervention we know that we have many different sending communities and many different schools with varying structures resources um and Improvement plans and our students do come to us like that so our students are coming to us with about 30% of them in need of urgent reading intervention that's not really within our control however what is in our control is what we do with that once we get them um and so one thing that was mentioned earlier um tonight was that our scores have declined the better statement to make about our data is that it has remained stagnant so rather than the decline not it really has not moved it is really kind of flatlined which isn't good either so we're we have a plan in place to focus on this through the implementation of reading interventionists and the implementation of highquality instructional materials within that class as as well as um seeking further opportunities to adopt and Implement high quality instructional materials within the ELA setting we have two research-based efforts that we're targeting in relation to that area of growth one is reading interventionist working with students within tier 2 and tier three groups the other is high quality instructional material selection and adoption um those two things are not exclusive of each other we will be selecting and adopting high quality instructional materials to utilize within the reading intervention um classes the intended outcome is that our students literacy outcomes will improve and reggies will be further prepared for career in college um no no one wants to see our kids succeed more than I more than any of us around this table or more than any teacher in this building or any administrator or support staff you know no one gets into education because they don't want to see students be successful um I you know I'm a graduate of this school I believe strongly in making things better for our students and because you did approve that those two positions of reading interventionist we are moving in the right direction to be able to provide the necessary support for our students so that they can be as successful as possible in their careers or in college should they choose to attend we're also looking at the math instructional Coach position in highquality instructional materials to support math skill development we've identified that the area of growth is at 28% of our students meet or exceed in math we want that number to go up we'd like to see 100% of our students meet or exceed in math again our students don't come to us without these gaps our students come to us not meeting or exceeding at this rate but it is our job to make sure that they meet or exceed at a rate high by the time they walk across the stage like they will this week we have two research-based efforts that we targeting one is highquality instructional material selection and adoption and the other is the hiring of the instructional math coach to work with Educators to implement and succeed in relation to the highquality instructional materials and supporting students acquisition of achieving grade level Mastery our intended outcome is that our students math outcomes will improve and our reggies will be further prepared for career in college um this is just highlighting how the new positions will work towards this goal these are not the only action items that are going to be happening over the next 3 to five years um by mid July we will have a 3 to fiveyear action plan for our multi-tiered system of support framework so that we can move forward with Goal owners and priorities for um student achievement within the next five years those are you repeat that sure so these are not the only priorities that we're targeting to increase our student achievement over the next 3 to 5 years we're currently in the process of developing a 3 to 5e action plan for multi-tiered systems of support to ensure that we have intervention across all three tiers across all three categories academically social emotionally and behaviorally and that action plan will be ready by mid July so that we're this July so that we're prepared to start um on the first day of school so that we can ensure that our students are provided with the necessary support to acquire the grade level curriculum and instruction that they deserve any questions yeah so in preparing the action plan what steps are you guys T taking in doing so are you guys taking input from other administrators teachers the community what is the scope of that sure so a majority of the scope is looking at data um so we like I said we do contract with a consultant who is an expert in this field um they're the one that has helped develop the framework for the state so there's really no better person to be coaching us and working with us on this um so part of our plan for creating the action plan is We Had A glts needs assessment conducted um in relation to our action plan and then our smaller mtss team composed of Administrators um support staff and administrators and support staff have met to review the needs assessment that was conducted by the outside source and do the needs assessment analysis so we've identified actions that have already taken place and actions that still need to take place over the next 3 to 5 years in addition to that we did a root cause analysis with our Ela data and our math data uh the math one is actually ongoing that's happening next week um and the root cause analysis included the four levers of mtss that are research based that um have been identified to help improve student achievement across the tiers um after that is conducted we're going going to meet as an entire team under my supervision to review the action plan for the next 3 to 5 years based on all of that data the second meeting that I just spoke to you about the two math and Ela data protocols that have happened and then um the team coming together to action plan and review our needs assessment for where we've been and where we need to go um after that is conduct so I should say um as well when we get to the piece about social emotional learning and behavior we will be um looking at further data points so that our work analyzing and collecting data isn't done however um we do need to make sure that we assign goal owners to that those different areas because one person can't be responsible for all of the different tiers um so we'll be looking to develop the behavior and the social emotional pieces um once we have the proper staff in place um to do that work cuz it really does need to be collaborative so that the people who are doing the work are part of the creation of the work so that they're then invested in the work um so after that is completed then we will create take our plan our five-year action plan and then another team will work with the five-year action plan which is inclusive of our priorities that are rooted in data to go and create um a revised School Improvement plan which to then create a revised professional development plan for next school year so that we have our student Opportunity Act plan our mtss action plan our school Improvement plan and um our professional development plan all in full alignment so that all of these things are working together for the good of getting to these goals thank you you're welcome so I know noticed that you mentioned about 30% and 28% of the students will come to to the school already come in with some kind of not very good reading or a lack of foundational lack of foundation so um these these numbers come from last year this year's school or last year or so that's an average um so that that number comes from last year's mcast data for math okay and on on the presentation that you're you're you know that you given us what are your expectations at the end of the the end of this next year some of these students will be based on on where we are now you expecting to grow 40% 50% or what what are your expectation so that's individualized and it's based on student to student I will tell you that in a comprehensive School setting where they intend or they have the intervention every single day you would expect one grade level's growth in one year's time um so we're not solving the problem by the time that they graduate necessarily but we are making it significantly better and removing significant barriers for them to access their curriculum and their day-to-day experience at glts now that doesn't mean that you can't have a student go from a sixth grade reading level to a 10th grade reading level um it's very individualized everyone learns at a very different rate and acquires content at a very very different rate um so it would be very hard to put an exact number on it however the action plan will be inclusive of smart goals that we can um provide progress updates on in relation to the data and so that we're monitoring progress monitoring the impact of what we're putting in place thank you you're welcome are teachers embracing this are they still in training they so a bulk of the work that we've done with mtss over the last three years is Universal Design for Learning um and that's what's been our Focus over the last three years we're now shifting that Focus because we have done that training um into um more of a focus on literacy um so I would say yes from My Lens they are um it's really a framework udl is a framework for how the brain learns um so it's research based um it's providing students with multiple means of Engagement so how they engage with the material multiple means of representation so how it's represented to them um and multiple means of action and expression how they demonstrate that they're able to do that um so it might be called something different but I'm sure you were probably doing similar things in your auto body shop um in addition to in addition to that um we have provided stakeholder feedback surveys to our students and our staff related to the professional learning aspect of mtss um the professional learning team that I currently oversee is working to um disaggregate the data as we speak and come up with an action plan for the format for our professional learning with our student and our staff voices in mind I notic on two one they don't have a wind time that so tier one is the tier one is your core content instruction so everyone goes to an English class everyone goes to math class everyone goes to science everyone goes to history so tier two a would be your Wind Block where you're receiving that targeted intervention and support however tier 2A could also happen in your classro if you ever pulled a group of three or four kids to the side of the room and you provided intervention in support related to the topic you were teaching based on real-time data you might not believe this but I just want to say I can sense the passion that Josh has for this program and other things that he does in the curriculum he knows he has the pulse of the students I think and their needs in um in the palm of his hand and I really appreciate his knowledge and the fact that he's really vested in trying to make improvements and bring these students as far ahead as they possibly can so I want you to know that I personally recognize that and you go keep going thank you you're right um anyway so in the um um the committee the committee you mentioned there's no teachers involved in that committee for the for these the PD planning team for the so team so we're in the initial phases of working on an implementation plan for next school year so when we do have a full mtss team it will follow Desi's guidance which does include special Educators multilingual teachers general education teachers um representation from each area so at the at the current moment we're still in our data analysis phase um people who have been part of the work that we're doing with Kristen toward the end of this year include our instructional coaches and they are part of the teachers unit um they work very closely with our teachers our instructional coaches um have expertise in relation to that um so yes the answer is yes and more yes and more yes and more because there's more to come this is we've just started the initial the initial data analysis phase so that we can get this off the ground for next school year um so when we do have the full action plan and it is um happening there will be teachers involved on that team um but the first step is the initial data analysis on the administrative and the instructional coach level I mean I'm just going by the question that the share asking how are they embracing the information so teachers teachers this information has not been shared yet this information is All Pro so they don't know well no they do know they know where our data so let me back up okay at the beginning of the school year we started the year with database goal setting and grounding our goal setting in data they got an overview of the entire picture of where we are at as a school community in terms of data so they do understand where we are in relation to literacy scores math scores and things like that they have also been heavily involved throughout the year in our initial implementation efforts when we were um working in our bar teams so teacher teams were meeting weekly to discuss student level data and concerns and how they could um make that better we've since no longer we since no longer have the grant for bar so we are going to be transitioning to a different kind of student support team um so their involvement is changing yes so did I understand that this the instructors will be floating they won't have a room the the uh the teachers that are going to help with the reading and the math oh no that's not accurate um our reading interventionists will have a classroom they have to have a dedicated classroom space in order to provide the intervention all well I you say that like would come in and work with three in a a regular classroom so that they will have a designated room to the Cs yes they will okay I just want to assure the committee that this is a schoolwide community effort um that every person that works here in the educational aspect of the school will be involved in this initiative it's a lengthy process uh setting the groundwork with the data is critical in being successful um but down to the uh instru daily instruction and the velopment of curriculum is all built around this initiative and uh I think we believe and I think as a school we pretty much believe that literacy is the Cornerstone of our success uh because it impacts every subject matter in the school if you have strong literacy skills your likelihood of succeeding in any curriculum uh will more likely be successful so particularly this year and probably for the next two years literacy is going to be a major part of our professional development this year moving forward based on the data that we have been collecting and the data will continue to collect throughout the Summer where we will be putting some teams together uh to do more of that work so uh it is a huge undertaking but I think years ago probably 14 years ago we spent four four years in a row just focused on literacy and we saw huge gains and I think we're finding that the students that are coming to us are coming with um literacy difficulties and we've seen it go backwards immensely uh in the last four years students are coming much uh their literacy skills are much lower than they were uh previously that we've seen a major drop in uh student literacy and uh I don't know if that's based on some of the uh things that have happened because of the pandemic but we are seeing more challenges in that area so we're going back to the back to the ground uh with some of the things that we found successful but with different approaches uh and focusing on the things we know will make a major impact on uh moving students uh in the right direction in terms of success but literacy is important everything from a VCA vocational programs to science to history every aspect of what they if they have strong literacy skills they're more likely to succeed so that's what we're believe that's what we believe and we'll be moving in that direction zoa can I also address um part of that comment as well um or the question I should say regarding teacher involvement um so one of the things that you've seen a lot of and heard a lot of in the last few months for me is high quality instructional materials and talking about selection and adoption um our math team has been heavily involved since last summer um our team of teachers in selecting and implementing and piloting a math curriculum and they're continuing to do so and their involvement is driving the process um their involvement under the leadership of Ryan Brown is actually um changing uh providing us a direction to change course for the curriculum um because the teachers have voiced that the current curriculum is just not working for them um and it's something that they' like to revisit so um I don't want you to think that our teachers are not part of the process process when it comes to their classroom level engagement and things that they would be implementing in terms of instructional materials um but the current process that we're at in terms of the work that I outlined for the action plan really is really does need to happen on the administrative level first um because it is all about objective analysis of data not about opinions um so that is why that happens that way thank you you're welcome may may I thank you for that explanation so an another question because I know this is this is like you said this is in development and it's for it's for the future so we we're going to be doing a program that looks up you know we want to see results a few years from now when when actually starts what about to now I mean this had been going on for a few years already right in order to collect the data and have everything ready to get started so what's happening to to the um support that the these students need now and just to be more specific we having a graduation in two days right two days we have okay um so the students that are graduating how are they doing are they all up to the level of graduating are some of how many of them are actually being um in a program that they need help in order to actually graduate even though they are graduating you know what I mean um so how are we doing today besides what we are going to be doing in the future do you have that information so that would be a very very detailed and lengthy answer I could provide you with a visual um if you want I could follow up with it within the next couple of days to to identify the supports that we've provided throughout the school year within the tiers of intervention um within how we currently where we're currently at in the process um I can give you a couple examples right now um we've provided students with additional math courses this year based on their data we've provided students with additional biology courses um we called it bioboost we had um a course that we offered that was a reading intervention pilot utilizing the highquality instructional materials that we will be likely selecting to adopt for next school year with our reading interventionists um we have our Wind Block where all students are able to receive the targeted intervention and support our students with disabilities meet with their um liaison every um win home base and during their wi blocks is outlined in their service delivery grid um to work on an individualized instructional plan um in order to support their learning and we also have behavioral and um social emotional groups that take place that our school social workers and our counselors have been running throughout the year um one for example um is called rise above which we utilize data to Target students who um have been caught using THC or marijuana within our school um and that's a support group that we've put in place to help um decrease the amount of students that were utilizing marijuana on a repeat basis um those are just some examples um but I can provide you with a more detailed visual um in within the next few days if you'd like that's fine I I might just ask me um superintendent because I'm more specific asking about the sen that are graduating okay so I I know I put you on the spot that's okay it's okay no that's okay um I can tell you that a bulk of my work is in Grade 9 and 10 right now um You you try to get the first two grades ready and then move your systems and structures up um so that will be a majority of our Focus however um we can certainly provide you with more information about our current seniors okay so so uh with regards to our 12th you're talking about our 12th graders leaving us now graduating so yes yes the one that are graduating I mean what I'm sure that some students that need support sport I mean it happens in most school and even though graduation is here they probably are at some level where they need you know either they they haven't complete their their classroom work or attendance or all those things to get them ready for graduation so I'm sure we have a group of those students and we have some support that we've been giving it to them yeah that's what I'm asking yeah so we um our student the 12th grades that students that are graduating now if you go back to when they took the mcast their performance was I would say similar to students we've had for a couple of years previous that over the last few years as Josh has said earlier our mcast scores have become flat for many of reasons we have done a lot of research to figure out what's going on with that we have a sense of what the issue is so those students are graduating uh consistent with I say with their peers across other high schools as well when we look when we compare ourselves to what's been going on with other high schools but on a positive note we've had 275 students uh on Co-op this year which is the most we've ever had and the least amount of students ever come back off a co-op because they're not doing well out on the job so they've been very successful in terms of the CTE side of the house they've been they've been doing very well um more than we would have expected uh and we've gotten a lot of very positive results in terms of their academic strength and skills I uh I would say that we probably have a few more students that are needing remediation uh that are actually going to be um working this summer or once graduation is done to finish up some of the work that they didn't pass we have I think about 12 or 14 maybe students that are are uh on the verge of uh still needing to continue their education because they didn't finish their work and didn't meet the standards expected in order to graduate but uh given that would I say that um there is prepared to go out in the world and succeed in terms of uh some of the challenges they've overcome are greater than a lot of other kids so what they've lost in some quality um instruct I mean quality uh growth in terms of academic skills they're overcoming with uh perseverance and other things that they've been able to overcome over these last three four years because of the situation they've been in either school here or uh other to say that uh students that want to go on to college they will need more remediation than typical kids that were going on than we've had in the past going on to college but the positive on that is I met with Lane Glenn a couple weeks ago and we were talking talking about the kind of remediation that students going on to northern northern essic they recognize and understand some of the challenge kids are having coming that they didn't have in the past so they do have more remediation programs that are credit uh worthy that they've never had before CU they they recognize it and understand that so um I think slowly we're coming out of this pandemic where we're finding new ways to meet the challenges that we've faltered in the past uh and getting better at it so so to answer your question I think yeah the 12th grade kind of got cheated a little bit the students in the 12th grade got cheated a little bit in terms of uh the opportunity to learn at the highest level we could give them but I think they're going to be okay uh in terms of what they've shown us on since they've been out in the workforce questions the students that have fallen shy of completing all the requirements and they'll be brought back are they walking or not it uh it depends on the contract they had to complete a contract and we looked at is it possible for them to complete the contract so we're uh if they've agreed to the contract and they've been and they've been working since the seniors got out then uh they're being allowed to walk others who cannot meet that standard will not be allowed to work but I'm not sure on the numbers no you know the I just I just wanted to know if there was something in place some will not be walking they will not be walking Cu uh because there's no way that they could meet the standard uh and and and for those kids who have had struggles there has been some accommodations for that in terms of kids who might have been out for mental illness or other issues we've been working closely with them to help them so if the students not walking it's pretty much we've given them every opportunity in uh and continue to give them opportunity uh to make a commitment to us that they will continue to work towards if they made that commitment to us we've been more than uh uh willing to give them the opportunity uh so it's one if a student has been willing to make a commitment and show us that they sincerely want to make that commitment then those are probably a few that are not walking but I don't think there's many of them so just to follow up on the same question by now you should know who's walking or not right yeah I don't because it's only two days away yeah I don't have the numbers you I know we have um two students that we know for sure who are not walking and they've been notified they they're definitely students who would need to attend summer school in addition to senior completion but there are some students who are um engaged in senior completion which is taking place even this week and they know what the expectations are um so we do hope for the most part most of those students know that as long as they're meeting the requirements of that contract as Mr leoy mentioned and we also came up with with a rubric this year to look at different categories so there may be some students who still have work to do um you know in one or two classes whatever it might be but they are showing up their attendance is good they're they're making progress towards that work and so um those students will be allowed to walk so it is a small number I I I I would guess maybe 10 to 12 students who are in senior completion um but for the most part students should know uh by tomorrow so I'm just going to because you you said more things so senior completion is that what is it yeah so that's um so that's a a program for seniors who once you know final grades are submitted we get the the grades and the the report cards they haven't met all of the requirements um so they continue to work so even after the um seniors sign out they're doing all of their their activities these students still come into school to complete work they have um a specific classroom that they're going to they have learning plans that are created by the teachers um there are also a small number of students who are still coming in for senior completion to make up days of attendance that they missed um we have students who are coming in on Saturdays to make up time okay uh yes yeah can we just have I just wanted to say if we could have this discussion during the graduation update um section we have because we have Mr allette here all night yeah thank you Mr as always thank you very much for all your time we know you have a young family at home and you belong at home we really appreciate all the time you've put into this to educate us you're welcome thank you and like I said if you want a more extensive Workshop over the summer I'm happy to provide that yes thank you you're welcome uh principal hiring update the superintendent's going to tell us about the uh where we are hiring a principal so now give you a uh handout that uh gives you a little information about the two finalists for the principal's position uh we went through a a uh process um where we had a committee interview we had committee made up of teachers administrators and support staff that did the initial interviewing they interviewed I believe five candidates seven C oh that's right we added to so we had seven candidates they brought it down um for 4 One Two 3 was it four Brenda Brenda was chairing the committee started seven two yeah you started with seven but you had a second in set of interviews so You' interviewed originally seven and now it's just down to these two we didn't do a second oh that's right so I thought you were okay so we're down to two candidates at this time um and I uh one of the candidates is Mr Chester Jackson from who is a northand over principal at this time is one of the two finalists and the this information will be going out to the public tomorrow uh all the information about two candidates we are doing a parent uh Zoom meeting for parents to meet them and ask questions which I believe is next Monday next Monday we can send you the uh link so you can uh listen listen to the uh candidates answer their questions and you'll get a sense of who they are and what they represent once that is completed uh I will do the final interview with the two finalists and make a selection and um and then we will negotiate a contract with uh the final candidate uh so once um that candidate is selected I will uh before it goes out to the public I'll let the school committee know so you you'll be the first ones to know uh before I even do it give it out to the staff I'll let the committee know questions on the princial yeah you have question yeah uh the zoom links can we get this email format after yeah please yeah thank sure just so we could share it if parents want to join yep absolutely anything else uh superintendent in school suspension all right so chrisa Gillis had a family commitment tonight uh but I'm going to update you a little bit on what's going on with in-house suspension so as Chris had when she made her uh presentation our challenge is meeting the regulations as put out by the committee she outlined um what some of those uh regulations are with regards to and I think you got some documentation on it there alternative suspensions so we are F trying to follow the department of Ed's uh regulations and have uh put into place programs such as mediation conflict resolution restoration Justice collaborative problem solving and then uh also the uh program where we have sent uh students to um pass a program uh for students who rather than do in-house suspension have gone and we've collected a lot of data so they're in the process now of collecting data from uh the work that they've done looking at um how many students have been in mediation in each one of these different program based strategies we use looking at what students were participating in these uh programs as well as students that went out to uh the uh outside program uh and um they will be uh putting a committee together this summer Christa and there'll be some administrators some teachers taking a look at the this uh success what's been successful what hasn't been successful collecting data from schools that do have in-house suspension uh and trying to make a decision on um what's the best approach in terms of In-House suspension something that we should bring bring back U do we feel like that's a better route uh we're also looking at the um program that we send students out to to see if if that's a program that we can uh simulate here at the school or simulate at uh in our district uh and rather than bring them that far out of District uh and and make a decision on on on that so uh there's continued work on this but uh we haven't spent enormous amount of time on it because of the end of the year and all the other things going on but we'll be spending more focused time uh this summer and trying to make a final decision and then presenting the data that we collect to the school committee to take a look at what we've uh unveiled in terms of the collection of data and and all of these strategies and and uh so looking at students that were in a mediation and seeing were they repeat offenders was there uh was it successful did it do what we had hoped it would do and uh for each one of the these strategies and then get give all that data back to the school committee so you can look at it to see um um how successful each of these things were yeah I I want to thank you uh Mr Lavoy for you know giving us that you know honest answer but I as as you go through this or whomever the ad ministrators or whomever goes through this I want to draw your attention again to I get that you're following the Mass general laws which I'm very um familiar with and the regulations which by the way have not changed since I've left they've been updated so back then it the the push and the drive was certainly to keep the kids in school so that has not changed at all what we're missing here are the alternative remedies may include but shall not be limited to so you know mediation conflict resolution restorative justice collaborative problem solving to me all student run perhaps we me we need adult leadership embedded in this because I'm not seeing the culture again that you know maybe you're seeing I'm not seeing it I'm not feeling it um I'm not in favor at all if you're not and if you have the right data to prove it for if you don't want to call it an in-house suspension call it the safe room I just don't want to see a student who has outwardly disrespected a teacher sit out of class and then be sent back to that same teacher or just be spok Spen to and sent back to that teacher I mean that has totally I mean compromises the Integrity not only of the teacher but of the classroom the school the whole the whole thing it just falls apart and if that's done more than once that's that's a shame so that's what I'm looking at you can call it whatever you want call it the cookie and milk Club I don't care but I do care care about separating a student with behavioral clearly behavioral issues and that's not a hit on the school either any school will have this it's just not it's the way we handle it however that can make the big difference and I like I said I mean what what hanging I had on all these but it's not limited to so you can have your own intervention and I just don't want to see behavioral issues turned around do the Turn Style go with the supposed to go be walked around by the security which is uh you know I don't know about that but walked around and then brought and sent back to class I I as a teacher that's a slap in the face so I I would agree with you a th% so I will make a commitment to you that I will look at the data for this year to see how many students were brought down for similar behaviors like you mentioned and what the what the consequence was of that behavior and if I feel like that that not so I would agree so it's not like a student is uh calling a teacher a name or swearing at a teacher or any of those kinds of behaviors and bringing to the discipline office then sending sent right back what what I agree that's a good process no maybe we do need a timeout room or something that they're going to stay till the end of the day or until we bring the parenter or come up with some other consequence maybe maybe not be inh house but maybe some other strategy so I will do some research to take a look at the data because we keep the data on all that and take a look at that and see if that in fact is what we're doing I would agree with you that we have to do something different because that I don't think is is going to meet the the uh it it may feel teachers are not being respected and that's the last thing we want we want teachers to feel respected that that we're not handling a situation seriously I agree 100% with you so I and I thank you I do I I thank you for that and I I you know the teachers look I'm all far and you know this I am all for teachers have to take care you're only as good as your discipline and your classroom management however you do that with you know knowing the needs of your kids and if you know you can't manage your classroom then I have a problem with that personally well interesting you say that because we had a meeting this week I was talking to Brenda and another administrator one of the things we talked about is profession part of our professional development do we need to do some work on classroom management particularly as new teachers come in so as we are as you know as educator all the years and particularly in the business you were doing your last uh few years that new teachers one of the most difficult things is to learn how to manage the classroom and are we doing the right thing when I ran a mentoring program for new teachers I spent my whole first week with the teachers strictly on classroom management because I knew how important it was and organization of of your curriculum and preparing for for a class so I agree 100% with you that classroom management is key to success cuz if you don't have classroom management the students aren't going to learn because they're not going to respect you and you're going to have a hard time getting so I agree 100% with you so that is something we're looking at and uh taking a look at the data so I am 100% committed to what you're talking about and I will we will keep you informed in the progress of the work we look at in that in this summer I personally will spend some time looking at that data okay thank you all right I'm scho choice schol calar we did revise the school calendar um I think which is much easier to read and we also I think you have a copy of a calendar that just has the uh other than the different colors that we did give the committee a special calendar for you to look at to make it easier to follow now we need a vote on this oh we did make a change I think there's a change in the calendar from the last one you received where we changed the advisory meeting we moved from November to October uh because we I felt it was too late in the uh beginning of the year because a lot of what they discuss and they talk about the budget November was we almost the the teachers have already established their budget so I thought it was important for the advisers to be part of that conversation so we moved it up earlier into October so that's the change that you see that you would have to revote the the calendar yeah um well thank you superintendent for this CU I was looking for this um it says color calendar for the district committee can this be the actual calendar that we post since it's already color coded yeah cuz I see this is specifically for the committee there's there's one that you see specifically for no we can make both available oh okay yeah yeah cuz this this would be more ideal as the school calendar that's posted and sent out color coded this way yeah we'll we'll uh go I think Brenda sorry so the one in the the packet that's not the school committee one that's the one that has the orange and black because that's I think really more helpful for families in terms of knowing if it's an orange week or a black week and whether they're students in shop or academics and I think that's kind of one of the major reasons for the two different types of color coding which is why I think it might be helpful to have both maybe we don't have to call it District committee calendar but you know events or something y thank you yeah so we can provide that second calendar to make it easier for people who are not concerned with what we their students in but follow what's going on events that are going on we what week is why and you know if I'm orange or blue black whatever the cas is that could be a whole separate calendar but this right here is color coded very efficiently and I with my eyes I could identify Labor Day is blue and Etc yeah yep get a motion to update the school calendar motion to approve as presented discussion Mr tbox yes Miss Ferris yes Miss dla Mr Jones yes Mr Mahia yes Mr meres yes Mr hayam yes hand changes Mr so you got uh we just gave you uh the list of any uh uh change that uh was made in the in the uh School uh in the student handbook we would just need a a motion to approve the changes well how please how how will that impact um any kind of um consequences after your you know whatever is decided during the summer with discipline I'm asking this handbook particularly it looks oh what it's getting late for this old lady so it's way past so this is related to to um okay the different pages of the handbook including freshman exploratory the summer school cost the co-op being updated eligibility and Athletics so can you superintendent can you or the assistant superintendent just go very briefly on each of these the reasoning behind it yeah or just a little bit of specifics nothing too crazy yeah um see if I get the handbook I I asked uh thought I had a copy of the handbook sure so I can I can try Mr Mahia to take a stab at it I didn't prepare all of these changes um so um number 32 yeah so do not back into parking spaces I'm not sure the the big issue behind that but I'm sure um the the safe office and Mr vogle um would be able to speak to that I don't know if you can Mr Lavoy on that one about not backing into parking spaces 32 might have to get back to you on that one a bullet to some Behavior expectations table from not back spes if I could just respond to that so is it students recklessly in the parking spes or is it they're not parking properly or what is it so they're taing there was a discussion whether to not allow students to back into their parking spaces and uh table it was tabled I believe I honestly don't recall the the discussion about that so I don't want to speak to that it could be really fun to come up with some theories um but we can get back to you on that um just the career area uniform so I think they're just being more specific on that not on page 35 so most of the career areas they do have like either specific color um shirts it looks like culinary added bow tie so those were just I I think really fine-tuning um whatever was in the handbook related to specific programs um so career placement program updates um and freshman exploratory updates so that's 60 page 65 and 70 I know that um we made some significant changes to the exploratory process and the grading um I think it was not this past summer I think it was in 2022 um so there were changes in the grading categories and trying to make it a more Equitable grading policy so it's not you know we're just not just grading students giving them points for you know showing up and things like that it was supposed to be really more you know achievement and content related um so that is the reason for those changes just kind of reflecting the actual grading practices right now that we're not updated in the the handbook um summer school cost 72 um a fee may be charged in the past all students paid for summer school I believe it was maybe $200 per course we stopped doing that um I I honestly I think even the first year that I came here 2019 20120 but that was the covid year so that's when that stopped and we have not charged for summer school since then so I think they wanted to leave it in there be you know that potentially moving forward um we may need to charge and we would let uh families know throughout the year so there was a discussion about it this year but we did not um elect to charge students for summer school this year because it hasn't been the practice for the past uh four years or so so we would want to put that moving forward in um danger failure letters and make sure that families were aware of that in advance so that looks like just reserving the right to charge if we need to um update on Department transfers I again I don't have the handbook in front of me I I believe this this is that related to CTE transfers um no but I I was going back to the page 32 that was on the on the parking yeah because this this graph here this looks very familiar to me okay and uh so it's been around for a while and I I see that things have been added to it so I think what it's referring to is in the parking lot area I think he's saying add a bullet there yeah yeah and you know not to park not to back into parcking spaces right I just wasn't sure why um I think probably I don't know why but probably traffic or something uh I don't know maybe it's a it's an500 when they get out so I don't know oh that could be yeah see I said it could be fun coming up with a the BL the entrance or something I don't know there there you know uh let me see yeah so it looks like you know something sometimes we make changes to practices that just haven't been updated in the handbook um so I don't know exactly what the the specific change was for Co-Op and um Athletics eligibility so page 76 the concussion policy we do have a concussion committee that met um last school year and made significant changes to the concussion protocol we had our athletic trainer school nurse um nurse practitioner and U school physician from great Lawrence Family Health Center that were part of that and we made some um pretty significant changes to that concussion policy um page 78 guidance services so uh when I really went back and looked through the whole section on guidance Services um the changes were really significant just the the language was very very old um you know practices I mean even the vocabulary that you use in in talking about students with disabilities and you know Mental Health Services and that type of thing so I really went through and re wrote the whole section on guidance services so um it wasn't as easy as just showing a cross out and what was replaced um and really probably should have been done uh a few years ago um but once you really start going through it so um I did have um the original copy and um you know a side by side but it looks like that hasn't been provided but really it was just updating um uh let me see rather than go through this whole thing do you have any specific questions on any of these items um yes so page 82 the school based Health Center there's an updated paragraph I'm I'm good with everything else just specific to the school based Health Center yeah again that was just something the language was very old so I shared the um the student handbook with the school nurses and with the clinic and it was just really just up updating a description of the services that they provided just you know when you read it you could tell it was from many years ago um there haven't been any significant changes though um so it's not changes to policies it's just language right typically okay right all right thank you Services provided you know maybe the process for accessing services and that type of thing yeah that's all I have chair yeah no policy changes y thank you I ask you a question students still involved in this these changes or was this uh in the student handbook so um I know that it is presented at the school council for approval I'm not sure how many students are in attendance I don't think we had a very high attendance this year um but I know that we do run it by the school council before bringing it to the district committee all right thank you any other questions what if things had changed during the summer how's that going to be reflected in the yes I can if things are changed in the summer how is that going to be reflected in the handbook because I know these go to print right during the summer yeah during the summer not an issue for me I'm just bringing it up I'm I'm okay with what whatever I'm just bringing it up we changes no I just want to put the motion up we would bring it if we make changes table there's a motion motion to approve I'm sorry I didn't see yeah um it's not in the the changes but I had a freshman parent uh ask me about dress code uh I guess her daughter wore something that was not allowed on the dress code she wore a tank top and when she was when she was uh spoken to by one of the teachers uh I guess she had a little bit of an issue and end up leaving the school early but the the parents question was that how come some of the teachers are allowed to wear certain things that the students are not and she's not reflecting that a teacher was wearing a tank top but I did ask for the dress code and I noticed that female students are not allowed to wear skirts or dresses and teachers obviously can and I've also learned that it's not in the teachers contracts for what they can wear and they dress professionally I'm not questioning that but why are female students not allowed to wear a dress in school I guess that's my question and this was pertaining to like an 85 degree day and whatever and I said I would bring it up for conversation well probably not in a sharp area John will you address that question it was it was a very long list of what was inappropriate most of the stuff I expected but there was a few things that seemed like go either way with it um I guess my understanding was because I asked the question several times myself and uh because of the U many of them wear uh dresses too short and so because uh of that issue is my understanding of why we don't allow dresses for uh students is yours any different br I think this is a really controversial subject and I believe that the this District committee has had it on the agenda um for quite some times it's tabled it's taken off I think that there are um some discrepancies where you know staff you will see you know whether they're wearing sandals open toe sh shoes dresses skirts I mean it's it's been brought up um there are definitely you know for sure safety issues in shop and things like that that's the primary we want to you know also teach um good employability skills and having you know students know how to dress appropriately if they're going out into the workplace um but those things aside it's it's not easy people have different you know standards for what's okay and what's not and then there are also differences but depending on your career area you know if you're a student in business Tech and you're working in an office that would be appropriate attire so it's um I don't have an answer to it exactly I do know I believe I spoke with the parent um that you're referencing and I know as a parent you know she said that she would be interested in being part of a you know a committee or a group to to talk about it and to look at the the dress code okay so that should come up for further discussion as far as changes or after a parent group and students have a discussion yeah and I don't know if if it was finally removed from tabled matters or not I don't know that it was ever resolved I know there was a faculty dress code that was on the agenda okay yeah so I I think it would probably be up to the committee if they wanted to put together a group to look at dress code for staff and students so um we had a difficult time trying to get any agreement on the staff dress code so we did table it and uh we haven't brought it back um but it is something that's still uh going going to be looked at again uh once things settled down after we had when things were getting uh when we were having some challenges with the principal situation and some other situations we tabled it until we would have time to focus on that and uh we were also getting a lot of push back from the uh teachers on that the idea of having a dress code uh so rather than cause a lot of disruption in the building at the time when there was other things going on we said let's table it until the uh we can address it again for next year okay I only remember the open toad question that came up when I first came on and I thought it was an odd conversation to have but and I I guess if the staff is dressing professionally it doesn't have to come up at this point so I just wanted to add to we did have a conversation about this um at a meeting recently and um I believe it was one of our parent liaison was who was there who was sharing the the parent Viewpoint too so people do have very different opinions the the parent I think that you're talking about um you know felt that her daughter was dressed appropriately and it shouldn't have been um an issue we have um parents who are very happy that we have a dress code um you know just the regular shop shirts t-shirts and that type of thing like on both weeks academic and CTE so it's you know even among parents and students you won't find um total agreement but but I think it is it's something that keeps coming up so it's definitely worth the discussion a Mr Mercedes do we have a saying on on the Poss um I mean if I'm not if I didn't read wrong hear wrong did the student came up with the dress code uh some kind of um uh was it presented to to to a school to the student committee or something like that to to approve the dress code or how how do how does the dress code come up I mean I if I tell you the truth I mean I came to school and I my parents were my dad didn't work he was disabled and my mother was the only working parent which I think is pretty much a really good amount of the the of the of the families in in in in in the city that I represent I would love to see just just two uniform one for one for for shop week and one for for for school week because that would really eliminate all these nonsense and in in the school anybody who will Who will see the person with with the dress code of of the school whether it's white and blue and just they're going to school rather than this competition with whether you wear um you know uh this $200 sneakers or whatever kind of shoes so I I don't really know if if if any of you would if we even have a same but I would love to see uniform for for both weeks for a school week and and Shop week obviously the shop have their own you know each shop has their own color coded based on on the careers that they're doing and and this this other the other week will be very simple certain two colors the blue and white that's what I went to school with but anyway Beyond um but I just bring it up because I think it's something that a lot of parents in my community struggle because some kids having issues with the kind of sneakers they were because the ones who are the really nice sneakers or expensive sneakers to who knows how their parents are able to afford I I never pay anything beyond 70 bucks for for sneakers but be all mean um if is it a possibility that it's something how how how did this thing get a a voted on on what kind of clothing the kids should be wearing because I I don't know um back when I started we had an issue uh we started a dress code because we were having gang colors and we wanted to stop all the gang colors uh we had an issue with um soft clothes in the shops grinding um welding flammability on the clothes we did a lot of addressing um we even address the fact that some families can afford to dress their kids very well and some can't it's gotten to the point where we did the dress code the way it is in order to make not everything perfect but to help out the the problems back when I was here we had students on the committee that were doing most of the Chang es what they thought was right and it was working out great that's why I asked Miss Richardson if if there were students involved in doing this and apparently we don't have enough students involved maybe the students should get more involved if they want to instigate the change I I I um I actually think it should be more of a parent decision if we should get involved on on the on the parents point of view because there again I'm I'm looking at again what I represent in Lawrence a lot of the parents are not necessarily both parents are involved and um and they're going to school nobody need to be dressing up like really you know you leave that for college you leave that for after school but if you have if you bring it up to me right here right now I will say two uniform uh one for for Academy week and one for shop week the shop week should be obviously uh quotequote to to the career and the other one we can avoid a lot of these nonsense um and and a lot of um some of these parents will be relieved from the burden of trying to buy cool clothes and the expensive clothing to be able to compete with their friends and I think that some of the stuff should be really voted here rather than than if you ask me as a kid I want to wear my my Jordans if I had them but can the rest of the kids in my class were the Jordans and now when I see them with pale shoes and now I'm mock them because they have the $20 shoes or you know whether it's uh Walmart shoes but if we can bring this problem that would be the end of it and I'm sure the students are not going to be they're not going to be happy but you know they didn't come here to to dress come here to get an education that should be the end of it that's my point but I wasn't sure how was this uh voted for the clothing it was something that was done in this in this tabl or was it brought up to the parents or the students again if you're a student you know you're going to want to work those really nice sneakers right but that was my point thanks okay can we get back to the hand can anybody I want to follow on on Mr Mercedes comment and I canot agree more um but on top of that we need to address the teachers dressing dress code because they are the teachers that are the sample of the student here at school this Administration and teachers so those things go hand in hand right and I can I see like the sample that that Mr Jones um from this the the pent that call you know how they a pent that a student is being um addressed because of her clothing but they are making an example of a teacher dressing probably the same or worse so we need to address that as well and yeah it has been in on agenda many times and it has been taken off so um I hope that we go back into the dressing code for students for teachers for administrator and make sure that we either get a committed together um with the right people and get a um dress code uh set um it doesn't make sense I've been here I come here to the school not not that that often but every time I come here I see situations with the the dressing either teachers administrator or students that are not appropriate at all 100% And I have said it since day one when I came here for a I don't know um welcoming thing teachers and you mentioned that teachers in flip flops it doesn't look right a teacher should not be in flick flat in school teaching kids um so we have a big problem and it has not been addressed and I know the time is difficult but it's things that we need to put in place and I understand that teachers we want to involve the teachers to see what's appropriate for them to wear but unfortunately we cannot leave it to them we need to tell them you need to wear this to come to school a dress Cod is a dress code and I mean if we are administrating the school we should be able to to come out with what the dress code that we want people to come into school with um so I I do agree with you 100% we need to do it sooner rather than later thank you back to the uh first code for students I have a motion to approve St handbook changes I'll make a motion to approve these changes second further discussion Mr Mercedes Mr toox Miss Farris yes Miss TLA yes Mr Jones yes Mr Mahia yes Mr haem yes moving on conference approval superintendent will update us on out State travel with superintendent and two teachers is it yes uh two two administrators I I don't know for the administrators or teachers yet we haven't all right I'll let you explain it so um I'm looking for approval for myself and two other staff members to go to next year's National Conference for CTE um I from my contract allows me to go to One National Conference a year haven't been to any since I've been in the road uh but uh I'd like to attend this particular conference that happens once a year um and bring two other uh staff members who are involved in CTE who have shown some initiative in working in CTE uh programs uh to this conference and um it's in December 3rd through the 7th in San Antonio Texas and the estimated cost is 8,855 for all expenses for all three members to attend okay can I get a motion motion to approve any question um so do you know who the two administrator that are coming with you I don't because I I have to uh uh reach out to see who's who's well first I'd like the CTE director to go the one thing uh I did ask her to go last year but she wasn't able to go so I'm trying to do it early this year so give people enough time to reach out but I will uh reach out to her again for sure and uh and another administ probably another administrator so I'm not taking teachers out of the classroom um this convention typically happens well happen once a year one followup question on that one so this is a CTE is a as for Career Technical location so it has to do with uh Career Tech programs so all the workshops and the uh the U conferences is basically focused on a Career Technical education and uh any changes that are happening across the country with regards to Vocational Technical education everything from uh approaches and careers that are H new careers and uh different corporations and companies for all these different just I just want to make sure that because usually we have the names I mean right now we have you but then you still have two people that you're going to add to this I mean I'm I'm okay with all this I just at this point it's not completed because it doesn't have the other two me that's what my point that's what I'm getting to um but again if you know what the people people are or at least specific what they are because you want to bring two people that you it's going to take advantage of what they go and learn and bring it here so if you just choose anybody that's not going to work you know what I mean sure absolutely okay that that's all I want thank yeah I mean this is a great opportunity for the superintendent and for the administrators to go um so I'll just change my motion just to reflect you know we just put the motion to approve it just pending um you notifying us who are the other two that will that will be uh traveling with you yeah uh so I put that as a formal motion can I have a second on that I want to make ask a question so once they um this Administration these people decide uh another side they go there would we be able to kind of hear the feedback on what was learned and how we can be able to implement some of these ideas into this okay great thanks report back not only for the committee but for staff members will'll bring back um what we learned from the conference and what it better how it will benefit the different programs in the school a lot of times you make connections with different corporations and companies that that may be developing new strategies or Technologies for let's say for construction and you can make that connection and bring back uh uh opportunities for them to either come and meet with our staff or we learn new uh like new Energy Technologies or things that are going on across the country research or or anything or whether it be industry based or educational based uh when you go to national office like this um I've been to three of them when I in my 50 years I've been to three different three times I've been I've been I've gone to them um all three times when it was at Char okay you okay with the amendment Mrs FIS oh absolutely second any other questions okay Mr Mahia yes Mr Mercedes yes Mr toox yes M Ferris yes Miss TLA Mr Jones yes Mr hayum yes so you have you just have a call report in your packet uh reflecting L app Now situation um and there's different grade levels that uh were that are showing how many from each program are outworking uh both seniors and um 11th graders okay pack questions I have no questions but the out of state travel for the students were already approved were they okay okay good sorry thank you uh any question on the call all right good job though no I'm just saying good job graduation update so I just attached a little information about our commencement speaker who's a graduate of his school some information on the uh commencement speaker that will be speaking at graduation on uh Thursday night hopefully it'll be Thursday night um and uh he's a graduate of the school and well recognized for uh what he's done in his in his lifetime in terms of uh his work and has a book out right now in fact uh that he uh had published but you see some of his uh recognitions on that second page um someone that we're proud of and we're excited to have him come and speak to the students about his experiences since he's left glts any questions on graduation I just have two questions how many students are graduating seniors [Music] 413 40 yeah somewhere between okay3 403 and so what is the time and the layout of the graduation how would it very briefly I don't need specific details you should have got in uh a uh yeah invitation but it starts at the graduation itself starts at 6: p.m.

okay I have to stand for this because we have such a great crowd usually I'm sitting down but this is great to see all the shining faces warm weather brings everybody out we have a great celebration tonight we have some awards to give out which is going to be great we're going to see who finally won that that new car in the parking lot so let's see how that all goes so welcome to tonight's Canton Board of Education meeting this is our regular meeting of June 4th 2024 tonight we're going to have tonight is going to be a celebration night there's some people that are going to be leaving some people that are joining um we have a lot of awards to give out but we're going to keep things moving pretty well and uh I and and I'm very proudly wearing that I voted uh P so if you haven't voted Co Clos at 8:00 I promise to get you out of here by 7:30 give you a chance I that something so um with that I'm going to ask a party uh student rep member Simone if you would lead us in the Pledge of Allegiance so please all [Music] rise unit States of America and to the repic for which it stands one nation under God indivisible with liy and justice for all thank you Simone okay so the first order of business is I'd like to congratulate and introduce everybody to our new board of education member we're finally at strength we're finally at nine members we've been at eight members for a while believe it or not there's a reason why the board of education is nine people there is a lot to do so I'd like to uced Jordan tu tu Tucan thank you I gave it I gave it that Italian Tuan so Jordan joined us Jordan uh went to school in Farmington she's a Yukon husky I understand she was a heck of a basketball player when she was in high school um she's married with two children and she's a Financial Risk analyst so I immediately put her on the finance committee fruss here oh okay so we we medely put on finance uh to give us some bench strength there so welcome Jord glad to have [Applause] you the other person I'd like to introduce everybody to tonight so we have student Representatives the student Representatives on the board of education to some extent act as our eyes and ears in the schools and they are constantly checking in with the uh with with the buildings that we have giving reports accordingly to tonight we have Lucas Manville is going to be um replacing and partying with Simone who's going to be leaving us as a senior going on to Brant Bryant University that was my Dad's school but it was Bryant College back then yes so anyways I'd like to introduce Lucas M so as I said this is a night where we also say goodbye to some folks and tonight we're going to say goodbye Simone Simone has been a 2-year Board of Education rep um you must have seen her in one of the plays or musicals or something that was put on the school such an active person we are going to miss her on the board because she was she gave good input um she was very active and uh we're going to wish her well as she goes to Bryan and we have a little bit of a gift for you so I'd like to give you this on behalf of the Board of Education thank you for your time and other reps you're going to be watching this CU you can say what am I going to get next it's all right so why don't you take a oh my gosh [Applause] thank you you're welcome and good luck at Brian you're love that school um also tonight um this is actually the last well it won't be the last Board of Education meeting I have a sense that we're going to have another one uh at some point in June however this is the last meeting there is no meeting in July you may want to applaud for that board members but there is no meeting in July we pick up again in August so this is a way for us to say thank you to Terry and Kira who have been absolutely wonderful at our evening meetings here to set up making sure that everything is going smoothly so on behalf of the Board of Education thank you enjoy your time off in the summer we'll see you the next we [Applause] than so board members as part of my report I'd like to uh mention that uh graduation is this Friday and of course we all have our fingers crossed that the weather will support us and that we can do this outside um I saw the latest forecast I'm thinking it might work but that will be um Dr gan's call going forward so I'd like to just have just a sense board members that will be attending graduation we will be processing in uh with the class so good good excellent excellent excellent uh enj pleas no problem Russell I don't no problem no problem so uh board members we meet about um we usually huddle down below here um out that door so maybe about 15 minutes before if you can uh if you can come in the board will walk in um we we kind of leave the uh the procession 6 of no 6:30 there no no reception this year so 5 I think it was yeah 54 if you can make it at that time okay so 5:44 for that meeting the other thing I'll draw your attention to that there is a um there is a board of education finance committee meeting next Tuesday the 11th typically they on the day of the board but giving Anna a chance to kind of catch up and catch your breath uh we'll be meeting at 8 8 am on the 11th uh promotion ceremonies are also next week we have sixth grade e grade board members are certainly will will um offer to attend um but there's no um that you have other PL that's fine too um other than that I have no other reports any questions for the chair any questions for the chair okay so we'll move right on to the super report Dr BR super good evening everyone it's great to see my our friends from CH primary school and their families tonight very excited night we want to welcome their principal not intern principal to this meeting our new principal Mr Amry to tonight to introduce his friends as he would say and um talk about his continuous Improvement plan and I definitely want to thank the teachers that are here tonight it's a long day at chair Brook primary school I had the opportunity to visit today and the the folk dance for some of you that have been involved in the folk dance our our music teachers have done an outstanding job really getting our students prepared but also seeing our families out there dancing with the students today was just a wonderful experience for our community it has been a busy two or three weeks in the can Public Schools I I I think I've been in town every single night for the past couple weeks and last week we had athletic awards at the the high school last Friday night that was well attended and and congratulations to our all our athletes but I I would probably say my my best event that I attended last Friday night was the Cherry Brook Primary School fair just to walk in just to walk in and see the first thing that you see is getting your seeing the Cherry Brook Primary School principal getting dunked every 1 second in the dump tank with about an hour before he says oh Dr Gman I'll be there for you when you come in it was better to see him in the dunk and for a buck it didn't matter if the kid hit the thing with the ball they were automatically so what what a great thing and without the parent support of that PTO to make that TR tradition which has got to be over 15 20 years having that event is just wonderful to see joh you went as a kid so 15 to 20 years so it's just a wonderful then and Jamie Newman and her whole board just did a great job in the parent volunteers it was just a real wonderful event to participate in and see our youngest children having a great time you couldn't even drive down chook road that day the highlight of the year has to be our high school graduation that will be this Friday we're monitoring the weather really really closely our our weather man that we have for the district has been in constant communication with me and Mr dep pipo and and our maintenance staff are preparing for both indoor and outdoor um graduation so so hopefully we'll be able to meet outside on Friday night and then as Mr Daniel said we have the rest of our promotion ceremonies coming up I I want to say also thank you to Kira and and Terry for for their work this year and Simone to our our senior rep it's been wonderful getting to re-engage with you Simone I remember when I was here as the assistant superintendent principal I remember Simone when she was a a little girl and I want to thank this board in this community that this is is as Mr Dango said the the last meeting of the official meeting of the year as my tenure as your first year superintendent and I couldn't ask for this board um for their support any more than you provided me this year into the community to the support that you provided me and to our staff it's been a great first year and we're just moving forward and we're going to move forward a really nice uh in in a nice way with as I always say as students as the forfront of any decision that I'll ever make or any decision that my team will ever make while have students at the core so that gives me to my final words and I don't get the opportunity to do this too often but it was something that hit me pretty hard the other day it's very difficult to win a state championship in any athletic event and we've had state championships before and we brought state champions to th this board before and I wanted to make sure that we had a senior that won a state championship last last week and I wanted to make sure that we got her to this board before she graduates next Friday this Friday night Lauren marsy who's a high school senior won a really in my mind a very difficult event to win she became the class state champion last week in The discus and I saw Lauren a couple weeks ago at the nlec throw and I said are you ready and she's like I'm very excited well I bet you she was more excited when she stepped on the podium and won a class estate Champion for feel for throwing the the The discus so congratulations to you [Applause] we're heading to New England I'll take any questions out of the superintendent's office at this time from any any questions for the superintendent okay hearing none we'll move right into the student representative reports Simone you want to kick it off I'll kick it off um to be honest it's been a busy week I believe it but I can report a little bit that we have finals this week seniors have finals this week and um the rest of the high school has finals next week because we're graduating on Friday um the seniors have been doing a lot of fun things we had a little senior day on Monday and then we had our picnic last week and it was really really fun great Juliana cool um so to be recording on Cherry Brook um on May 15th was the Cherry Brook Art Show where students were allowed to pick a couple pieces of Art and display it and parents and friends were able to come and see it I know when we visited Cherry to film our video they were all super excited about the art show and we were just super excited to show off what they've been working on um on May 16th there was a parent night for incoming fourth graders so that they could transition to the new school uh CIS on uh May 31st like what was already been said was children's Fair um this took place at Cherrybrook and students were able to play games win prizes there were snacks and overall it was just a really good time and it was a great way also because the high school also helped with it a lot of the honor societies and other clubs were able to volunteer there and help so it was a lot of good school kind of mixing with it and now at the end of the year there's end of the year classroom celebrations field day and beach day thank you junor I'll recing on CIS so CIS featured more than 600 pieces of student artwork in their annual art show fifth graders explor the Collinsville pollen Trail keeping an eye out for evidence related to their web of life science unit CIS musicians performed at their end ofe grade level concerts and did a spectacular job students teered on and showed support for the Cs SP B as they practice for the Memorial Day Parade by marchington Senior Center to celebrate get outside and play for mental health day CIS had their advisory their advisory groups um sorry I lost my place had their advisory Field Day closing ceremonies sixth graders passed out their advisory groups flag and passing down to our fifth graders CS chamber singers so Juliana seventh grade band in CHS Spanish Honor Society Simone and I came to CS for Cultural Arts day to show students the many opportunities that await them at the middle school and High School sixth graders visited the Bron s last Friday C celebrated their sixth grade writers at a family picnic fourth graders visited the hillstead museum as an extension of their art curriculum incoming fourth graders will will come up to visit Cs on Thursday and grateful writers will be celebrated at the writer celebration on Friday that's great that's a full full report thank you Lucas want to add anything yet all right those are the reports we love thank you very much for that report we turn it over the board any questions for the student reps okay thank you for the report thank you for your final report okay great well one one of the best parts of being on the board of education is the opportunity to inter interact with our schools and um before we even get into the continuous Improvement plan I will tell everybody that the Board of Education goes to each School twice a year um we go to each one of them we meet with the principal who goes over quite a bit of information with us and uh and then they come back and they they have a chance to report to the entire board again as is part of the overall report but they also bring with them uh the children that they would like the students and children that they would like to celebrate so tonight is Cherry Brook primary school we have our principal Mr Emory here and I'll turn it over to Dr Gman who in okay he's good I always I always got to check with a BL thank you Mr Daniels uh board Dr rman Mr Bishop um and and all of our Cherrybrook friends and family that that are here tonight um it's it's a very exciting time at Cherrybrook um the year went by very quickly we we've had an amazing year um a tremendous amount of growth in our building which I shared last week with with the board and it's really it's a really exciting opportunity special special time tonight to celebrate the grook that all of our students have made tonight and so I'm I'm really excited to present some awards to our Cherrybrook friends um on our be Necessities um and for working so hard this year for being respectful and flexible being a contributor and a problem solver and showing Integrity the most recent fa necessity we learned about at our last um all school meeting so friends are you ready I'm going to call you up right great level so my kindergarten friends come on up and in [Applause] with parents you'll have plenty of opportunity when it's done to take pictures we'll get with your children we won't leave here till you get the picture that you want okay our first student is Zachary srom um he is in Miss Al kindergarten class he's being recognized for being a wonderful contributor and Mrs S all shares Zachary is a kind friend to all he genuinely loves to see his classmates happy and succeed in all that they do he array of sunshine in our classroom and his positive attitude is contagious Zachary is everyone's biggest cheerleader and an important part of our classroom Community he is enthusiastic about learning and has a strong desire to do his best his excitement about learning makes me want to teach him and even more Zachary should be so exceptionally proud of himself for the joy he brings to our entire Community congratulations [Applause] Eda Anderson she's in Mrs much's class and she's being recognized for integrity Eda is a compassionate friend who works collaboratively with all her kindergarten classroom she commands productive work habets and is a creative thinker who has always always completed her work thoroughly and diligently Eda always tries her best and enjoys working through a hard task she's a wonderful kindergartener who excels at many skills but is never boasted about her abilities Ed [Applause] congratulations and our last kindergarten friend is Patrick Anderson and he's in Mrs lanc class Patrick you're being recognized for being respectful Patrick is a respectful and responsible role model in kindergarten class his easygoing attitude and friendly approach bring out the best in others his words are kind and he's always ready to lend a hand no matter the situation Patrick can be counted on to remain steady his sweet and Earnest demeanor plays a large part in creating a positive classroom and school clim for these reasons we celebrate Patrick [Applause] today do them all our first ween and then we'll have lovic thank you buddy he's in Mrs Cap's class and he's being recognized for integrity Garrett is a true friend to everyone around him he always has a positive and he always has positive kind words to say to his peers when something does not go as planned Garen always has encouraging words to say with a light-hearted smile he'll say that's okay just try again Garen is a sincere is sincere and lifts the spirit of our classroom our whole class is thankful for the many Smiles that he puts on our faces we hope this award shows him just how grateful we are for all the joy that he brings to our to others to our class thank you for your kindness [Applause] K Stephen hegerty he's in Miss marinelli's class and he's being recognized for being respectful Stephen is always kind and respectful to everyone he interacts with he is always willing to lend a helping hand in our classroom or help a friend in need Steven comes into our class ready to learn and ready to set a positive example and tries his best each day every day Stephen brightens our classroom with his love of learning positive attitude and his joyous laughter I am so proud of you Stephen and I know you will do great things in second grade that's very [Applause] and Audrey got that in Mrs R's class she's being recognized for integrity Audrey brightens a classroom each day with her contagious smile delightful sense of humor and a positive attitude toward learning she takes time to ensure she just does her part with the class by setting examples and remaining true to herself she is always polite and caring helping her classmates and friends to learn and grow and first grade she consistently shows respect and focus while engaging in the class I love having Audrey in my class and I will greatly miss her when she moves on to second grade becomes I'm so proud of you Audrey congratulations on receiving this [Applause] award second grade friends come on up [Applause] all right Jordan you're being recognized for being an awesome Jordan is an enthusiastic learner who enjoys school he tackles new challenges with a positive attitude Jordan is a selfmotivated student and he uses his class time wisely Jordan is an active participant who speaks with confidence he is a mathematician and uses various strategies to solve one and two word problems Jordan is always willing to lend a helping hand others [Applause] congratulations Maya Corey in Mr C's class and she's being recognized for being a contributor Maya has demonstrated the characteristics of a contributor throughout this this school year she helps the class reach goals by being a role model for her peers and is frequently recognized by her classmates for her outstanding Behavior whether it is timing our morning morning greeing reading a read aloud during small group instruction or acting as a resident dire Guru Maya's love of learning and ability to work well with others have a tremendous impact on our classroom Community Maya's passion for Learning and supporting others shines through and everything she is involved with at Cherry BR Primary School Maya has Express an interest in being a teacher when she grows up and the educational Community would be lucky to have someone like Maya join the profession [Applause] congratulations Isabelle Morris Miss Manny's class is being recognized for being F showing flexibility Izzy has shown remarkable growth and flexibility this year she has demonstrated this Flex and her thinking during math time as well as extending into her interactions with others navigating social situations is challenging in second grade but Izzy has demonstrated an open mind and consideration of others in the classroom way to go ISD [Applause] [Music] it's okay sry all right we have Johnny John Anderson in this skate in Sp you're being recognized and honored for being respectful Johnny is a kind friend to all everyone's biggest cheerleader and a valuable part of our classroom Community he enjoys seeing others do well he often goes out of his way to encourage congratulate congratulate and help classmate classmates teachers and younger students he is known for um springing into action while saying when your friends need help you help them with his positive attitude he has a genuine interest in seeing others succeed and be happy [Applause] congratulations and meline St Dennis and Mrs Bron class being recognized for having Integrity Madie is a kind and caring and hardworking student she enters the room with a bright smile and contagious enthusiasm for a life on a daily basis meline is dedicated to her studies and always puts her best foot forward she is working hard to become her best self meline is well deserving of this award and should feel proud of all of her [Applause] accomplishments these are our Cherry friends being recognized for the [Applause] why you stand [Music] [Applause] let's do this one first [Music] get allach [Music] you're a chair get [Applause] [Music] [Applause] [Music] [Applause] [Music] was a really [Applause] [Music] good love than [Applause] [Music] [Applause] you know [Applause] [Music] [Applause] [Music] [Applause] s [Applause] you're right you're right 6 [Applause] 6 call the board back [Applause] okay ladies and gentlemen if I can get if you're staying if you can be seated if you're leaving take the conversation outside please thank [Music] you hard you hear us back there when sitting back there is it hard to hear us when you're sitting back there we got a mic just a lot [Applause] yeah ladies and gentlemen hey this is your [Music] school friends good night friend good night friends that's beauti how many okay let's let's bring it back is starting to look more like our December meeting Mr Amry you're up all right Mr Daniels um Dr Gman Mr Bishop thank you very much um it was um as I shared last Thursday um the board members that that were at Cherry book um it was an honor to be able to present um and share the growth and the growth that we've made this year this year so far at Cherrybrook um yes last week it was really a celebration of all of the efforts of of everybody on the charry grook team our our teachers our par Educators our parents the whole entire School Community coming together to support each and every child and um my goal for last Thursday's presentation was to highlight and celebrate the growth that every single child is making at Cherry BR and it's and that growth has attributed to the hard work of of staff and and and and the commitment they have to families and to each other so I'm very proud of of of everyone um we definitely have a a a great Foundation started and we're already excited that for next year um so tonight I'm going to go through um each of our goals and highlight how we got to where we are um to this point in in the school year um our first goal was focused on student growth and achievement um cherryb primary school students will engage in in an Ela and math curriculum that is rigorous and relevant to their needs and will continuously well will demonstrate academic growth and Achieve levels of proficiency or higher on on benchmark assessments and how did we get there in achieving that goal building based team meetings were structured and focused on curriculum um student data instructional strategies we work closely with our child study and student intervention team to create goal oriented supports for students in our tiered intervention process we monitored student achievement um using a wide variety of information we implemented coaching Cycles we provided Tut tutors and parent Educators with time to deepen instructional repertoire to support students receiving tiered um tiered interventions and and support and we utilize current Benchmark assessment to analyze areas for growth for students classrooms and grade level for our second goal on Partnerships and Community engagement um we were really focused on developing and fostering a communication plan to engage families and stakeholders for the purpose of gathering input feedback providing information and increasing our transparency which would um which will cultivate and support student learning how did we do that um prior to school um um I worked hard at calling every single kindergarten family before coming to Cherry Brook um we we had we provided personal tours to new students joining Cherrybrook we know it's a time that can be very anxious for students new students coming into a new building so we took out I took the time to take them on a personalized tour of Cherry Brook and getting their getting them acclimated to our wonderful wonderful School Community teachers use a a variety of um communication methods to provide families with the most upto-date information and and information and updates in regards to their their classrooms and and their students um I sent out weekly staff memo and today 38 memos as of last week 37 memos have been sent out um I've also um send out the CBP cbps Gazette every every week and to the to the state we've had 38 um weekly gazet go out which highlight all of the wonderful things happening at Cherrybrook um we've had various events throughout the year from from our wonderful Veterans Day Assembly Music informan is parents coming in for mystery readers parents coming in for Lunch Bunch recess help um our I wonderer art show Field Day B dances children's Fair um we've had a tremendous amount of events to include parents and community members um held two coffee with the principal sessions um and we' partnered with organizations throughout our community to help support our communities through the food pantry historical society and so forth our third goal was focused on financial sustainability and efficient operations our goal at Cherry Brook um was to establish and maintain a process where all staff and students will engage in learning opportunities I apologize um we're focused on the sustainable and efficient operations um goal that will sustain um and keep us financially and fiscally responsible how did we do that we work with stakeholders with C public schools to ensure a budget that reflects and supports the needs of Cherrybrook we work with all stakeholders within Canton Public Schools to adopt um a financial management process that will Foster long-term Financial sustainability we've monitored closely enrollment um and class sizes to ensure appropriate learning environments for for our students and and our staff we've M maintained open communication lines with grade level leaders teachers Specialists coaches non-certified um staff buildings and grounds District level colleagues and even um our community um we continue to review and analyze student achievement data to ensure adequate resources and support and to ensure that adequate resources and supports are in place our four fourth goal was tied to learning environment and belonging how did we how did we achieve this goal um we facilitated um teachers facilitated and students participated in morning meetings Clos circles and great level lunch recesses Focus really tied on responsive classroom approaches we've embedded div vision of The Graduate into our curriculum um instruction and assessments we this year we fully implemented Desa and plan for students of concern um again making sure that we're connecting with each and every child have a touch Point um at each and every child we've embedded responsive classrooms within our school Community um we've reestablished this year um ch committees focused on family and student engagement culture and climate and Equity we we've held three meetings um and then we've created opportunities of recognition and celebrations of success for for not only our staff but most importantly our students we've had all school meetings throughout the year um morning announcements where we recognize students who've received positive cards and and at our all school meetings meetings we've taught into the bare necessities and next uh Thursday um we will have our final all school meeting together for this year as Cherry Brook family we we'll have a slideshow and some other surprise things for students he just take take a second yeah and um first of all Jordan so you know these goals um that Mr Em's U describing are all tied back to the board goals so our board goals go through the superintendent who then uh brings those forward to to each of the schools so I think you did a wonderful job so I want to give you a second to catch your breath and through the first four goals does anybody have any questions Mr give a second here and we'll pick up any questions so far I did have sure okay um thank you for saying that because and clarifying where these come from in regards to the goals um I see the how is there any um measure of if there if it's being met or you're seeing any um feedback from parents especially with B number two like if you receiv received any feedback in regard to the communication if they've seen increase in that or positive feedback um and then also for goal one did you see a rise in the levels of proficiency and in the assessments okay yeah um so Jordan to answer your question for goal two on Partnerships with Comm engagement I've received some positive feedback um regarding the cdps Gazette and and memos that go out and parents also you know offer really nice suggestions too of like you know maybe includ this information so you very positive and our surveys are going out to parents this week this week so we'll get surveys so Mr emry will get survey data from that and then I'll let him respond un streamed achievement and we'll get you his beginning of the year continuous Improvement plan Mr Bishop will send you all that and then it'll send you the data that the rest of the board got so did you just highlight you see tremendous grow from yeah so we really focused on this year obviously we're looking at Ela and that um this year we've had some new systems put in place at Cherrybrook so we're implementing um for the first time in a very long time um a phonic program K3 um to really drill down on some of those foundational literacy skills that students a and one of the measures that we use to measure progress is is BBL um is a d it's Dynamic indicators or basic early literacy um skills and we we assess students throughout the year and this year we've seen tremendous growth with almost every grade level getting about 80% if not higher um and every student as I stressed to the board on Thursday every student within those bands is showing showing some really nice growth obviously children are growing each child grows at a specific different but and then for math um we're seeing some really nice we're implementing some new Universal screeners that we have been implemented before in information there seen some really nice growth with students um who are um um growing and um growing throughout the year as a standards and the riger gets harder you know they're aligning to to what we're you know what we're assessing so we're seeing some really good growth there thank you yeah you're welcome any other questions okay last two points our fifth goal was embracing equity and how how did Cherry Brook achieve this goal we've increased diverse literature collections in our charry Brook learning Commons as well as our classroom Library um we've implemented culturally responsive teaching practices and strategies we've embedded responsive classroom strategies and practices throughout our building um we've we've enhanced Communications with our families participating in our open Choice program um we've implemented our daa Universal screener um we've we have have a very successful Cherrybrook um primary school Unified sports um organization and team um we've reestablished our um our cdps Equity team we're we're closely analyzing and as Dr Gman says we're really looking forward to getting survey data back and really analyzing that subgroup data through our Equity lens um we recognize and bring awareness to staff and students about being kind safe and being responsible and obviously our bare necessities and we've done a really nice job our Specialists I've done a really and and our classroom teachers through um curriculum projects um extensions to units have done a really nice job of Rec recognizing cultural heritages and curricul cultural heritages through our curriculum and and programming and our final goal was um focused on Workforce Development um how did we achieve this goal all staff attended District trainings this year both certified non-certified non-certified um staff attendant Ada training sessions which is apply behavioral analysis trainings um we've done coaching Cycles um throughout our building one of our reading tutors participated in a 5day or gingham um training Orton Gillingham is is is a high level of um reading instruction um reading to reading skills to provide um intensive um support reading support to some of our um students who need that for for reading um tutors meet weekly if not daily with um coaches and receive um you know go through coaching Cycles with our coaches and and Consultants um special educ we have we had a special education teacher get further reading training in or gingham um we've had um our entire Kindergarten team and our play based leadership team attend multiple training sessions on playbase learning this year and have started um implementing that in in kindergarten um as well as through um our specialist areas um our cbps literacy leadership team participated in the state Le science of reading master class which will will be attending our final um meeting tomorrow um our math coach attended at building thinkings classrooms workshop and is implementing those strategies in grade one this year and our cbps lhip leaders literacy leadership team is working with the hill for literacy group um right now we're looking at a wide um a few um reading curriculums and um hopefully you know in the future we we'll we'll have a decision made that will align to the state um State Mandate of um having something that's um science of reading Bas science of reading back B so we're really excited the team I just want to send kudos to the team they they voted a lot of their personal time to really um go through um these curriculums and make sure that you know what we choose what we decide is going to be best for our students at Cherry Brook so we've done a lot this year it's been it's been very exciting to see the growth um amongst our children and our staff and um you know as we embrace the end of the year and all the downtime and joys that come for summer I know that as I as I've been meeting with staff at the end of the year a lot of them I'm really looking forward to next year and and continuing to move our work forward as as a as a Char work team there any other questions any questions from the board I have a question how have you been managing with the space issues creating we've been creative and problem solvers no we've been doing as as you all know you know space has been an issue at Cherrybrook but um again the team the Cherry Brook team has done an amazing job um I highlighted last Thursday right now we do our intervention in our hallway our Wy hallway um the board members have that were there got a glimpse of of students and tutors in action and believe it or not they're zoning you out and they they've come to do that they kind of developed that kind of that mindset so we're making do and you know and and we do what we need to do and and we're making sure that you know we're moving forward thank you we're being flexible for problem solvers and contributors any other questions I make a comment please do uh is a great visit last week sorry leave a little bit early but it was a great visit and a couple of things were just so obvious to me uh from listening to you and to three or four of your staff members uh that you've created a a community uh caring Community I think that that includes everybody the teachers and the students uh and then that's really I can't say enough about the importance of that uh and from the comments of the teachers that gr leadership has a lot to do with that uh and secondly your staff seems to be using uh data uh really effectively to address the the needs you know the English and math needs of each grade as a whole school as a whole and then each and every student uh there was a real concern to uh identify students with particular needs and to help them and it was very impressive so thank you thank you Mr sh yeah for the first time I think in some time or at all the board is going to have consistent data to make measurements using uh consistent modeling so we look forward to now that we've got one year under our belt we're looking forward to these visits next year because we'll have some comparative data data and we can see if we are making a progress that we open for so that's one thank you yeah as I shared last we're really excited for summer but we're really excited for the fall to see that that you know year toe comparison I'm sure we're going to start doing tours uh soon for for any parent or Community member that would like to see that space uh it's too bad the school will be out so they don't get a chance to see students uh at work there but I will tell you that for me uh somebody that's ADHD I could never learn in that environment because I'd be look at that squirrel and then look at that squirrel it's very difficult but you do a great job with it Mr Bishop's going to speak about how we're going to get out that's thank sure Sor just want to make a comment I I Mr hry came in with a significant Challenge and honestly I I wasn't I wasn't expecting to be as pleased as I was got two students still in Jerry Brook I mean I expect to be pleased but I'm Blown Away by have my two youngest The Experience my two youngest students have or J my the one that graduated in the fourth grade last year and i' just like to say thank you it was a big challenge came in a big ho f i you did a great job thank you enjoy your summer thank you I know you're working too but than thanks for the report thank you Mr thank okay all right Mr Bishop assistant superintendent report please and I appreciate the the segue back into uh to my update here so um we are uh our year is coming to an end and we've got end of Year celebrations and exams of which our students will be celebrating the up at the the high school as well I wanted to let the board know that in in particular regard to the space constraints and needs that we have at Cherry Brook um Cara and I and Mr Amry we're working on um some some video collection of what what operation looks like within chry primary school we want to be able to help people be able to see and understand what the story looks um and and really I want to give Mr Amry and his team so much credit they have squeezed as much water from that stone as is possible um they've done an amazing job but for us to be able to look at trajectory for the future we want to make sure that we're telling the story as clear as possible um as our community looks to consider modular classroom space uh and M Robin and I will be at the uh at the permanent Municipal Building committee later tonight to be able to speak with that tonight yes meeting tonight no rest for Mr Dam keep it in mov um we we also have a presentation tomorrow with the science of reading master class so this has been a fantastic opportunity for Canton to be a leader within the U science of reading process within the state uh we are getting ready to tell a fantastic story of the gr the Cherry primary school tomorrow in front of uh State leaders and the rest of a number of different school districts as well so we have a lot of wonderful things going on we're closing the school year out incredibly well and I'm just thrilled for the opportunity to look forward to next year as well any questions out of my office just going to add one piece to what Mr Bishop said tomorrow's a big day for the schools that as Mr Bishop said that we're presenting our Char book team is presenting Statewide to at least 15 20 other districts on the work that we're doing at Cher Brook in the area of reading but then I'll be attending and I don't know if any board members are going we're going to the state Board of Education meeting tomorrow to present the work that we're doing at Kent Middle School as part of the commissioner Network group in front of the state bo of bad tomorrow at 9:30 so Ken's actually going to be in Harford tomorrow we're going to be in uh Rocky Hill tomorrow presenting the the work that we're doing and the work that is going to set the stage for the next I'm going to say four or five years within the camp public school so it's pretty exciting uh tomorrow busy day tomorrow with the the C public schol sorry Mr no thank you thank you thank you thank you when would we expect to hear on the commissioner's Network tomorrow they'll make a decision tomorrow yeah so I'll have Mr Bishop um or myself will send an email out to the board to like now but the the board EV will vote tomorrow great Lu anything else from Mr Bishop this brings us to our our public comment we we move the public comment to the to the middle of the agenda uh so that folks can hear some of the reports are going on should they have questions the public comment typically we ask people to speak for 3 minutes if you can hold it to three minutes identify yourself give us your name and your address please typically the board does not respond back questions because due to Freedom of Information um it has to be on the agenda for us to respond however if you ask a question we will get back to you with an answer either through the superintendent or the assistant superintendent schools so with that said does anybody in the audience want to speak for public session Mr Bar D can I can I say something to you for a minute pardon can I can I mention something to you while you're up there so I just Mr Barlo was our Grand Marshal for the parade this year he was the organizer and put it together for the Memorial Day parade and I just wanted to mention and first of all thank you for all your work on that I know for the kids when it rains it's such a disappointment it's such a let down for them and I was wondering this is just me I'm wondering if if we moved it to Saturday and then the rain dat was Monday is that to because that gives us a second second the SEL call I did get some but is a former first select what do you think of that idea would that be a potential you think Chance at it I mean the end end of the uh the three-day weekend it's probably a little better to get people to come in the middle if they got points I did appreciate Jordan's Council on having a cancel it he to well let me tell you this was a great call I know you got a little heat social media but it was boring at 10:00 so ex first of all that's that's one of the reasons I I want to come this evening my name is carlos21 B Road and I'm class of 63 I wanted to come and and thank the people in the school district that helped out with the Memorial Day pray uh I made comments to the board of slman that they thought I thought the pr getting a little shotty and uh open my big mouth and got appointed the chair of the citizens they pray for me so be that be that less you go to the board SL you get yourself in trouble uh but I I wanted to hope you give me a couple more minutes I want to specifically thank some of the staff that helped out first uh this CL nardy she did an excellent job uh working with me uh to put together a list between the 4 what she a clean from the school the uh list from the uh assessor's office in the list of the town clerk we able to identify over 300 veterans that live in town of that we got responses or got uh letters out to 29 s of them and given that list to qu and I hope that you can use that successfully when you have your veteran State uh sharonies in the school next next next November but thought he was very very helpful in doing that also very helpful in getting the students lined up to do the speeches as the cemetery which is one of the things I complained about that I thought was was lost over the last few years so she did her things I'd also like to acknowledge Rael mani's uh support when I did make the call on Sunday evening cancel I contacted her uh we had talked previously she was able to get two trumpeters there to do the national anthem when we had the uh Cemetery C ceremony in the auditorium at the high school and they also did beautiful rendition te of TS so I thank her for that and also with the communication specialist she was there to help get us set up and make sure all the the audio portion of the the program is I I thank her for that also and also Tommy Rich and his staff get get the uh custodian there to get the uh get the school setup originally I'm pointing on being in the uh Community Center for the f we moved that over to the cafeteria the high school that went very smoothly and then the cemetery service also thanks to efforts from the uh the your staff did a excellent job to to make that happen so again again thanks on that the question whether or not be M something I I could men rep was the rep selectman but I don't know we had on that second second I I want to address was uh I appear before you on May 2nd and without taking position for against the warrior I asked for information on how much money was being left on the table uh by not being able to get the tribal money and to this point in time I still hav't receed that despite saying you be yeah and that that's my fault but um actually Fox happens to be a client line so I I had uh generally and mentioned that to them they said f f further out from the tribe less and less money um potentially for us being right at the edge of it it might be between $3 and $3,500 depending on how profitable the year was for the tribe so it can range anywhere from there the larger towns the closer towns that take on all the traffic and all that other uh stuff they get between 25 50,000 out of the tribe uh I can get that in riding for you but uh I just we're not we're not a lot budget situation I I was going to have toit up your budget it was one item I was PR I thought that should be there then another suggestion I would have is when questions are asked after the meting like that if the responses could somehow be reflected in a record the future either under the communication section so that anybody who's reading minutes would have full transparency as to what the question is and resp resp my Prim reason here tonight was to just thank you for all the work that you did on on the parade hopefully next year at w I look forward to whatever my successes may be thank you thank you dck anyone else just here to enjoy the meeting we're here to just support our son there you okay yeah we go online all right then we'll move to online sure so if you're joining us online today you can go ahead and use that raised hand feature Zoom call on you by your Zoom name you'll be allowed to make public comment four attendees but no ra okay thank you then I'll close up the public comment thank you everybody um new business the new business were up 6 to3 in the second quarter for lacrosse lacrosse is in semi just waiting for my my wife is down at the up pole so okay uh let's just quickly uh standing board reports I I suspect there's no Finance report that you haven't met uh policy didn't meet tonight and we from the last meeting we had passed those policies yeah uh what I did mention last time is next year the first policy we'll look at after the state law changes I would be the D policy uh the community made some comments that got us all thinking and take a look at that policy and beyond that if anyone has policy they would like the committee to look at so I was talking to Jordan earlier today and she had mentioned at uh poliy that she would like to participate so I can't remember um the members in that but um I think I'm going to be appointing her to policy and uh to finance Finance unless unless anybody has an objection I that more officient on August great um Erica curriculum technology yes uh so our last May meeting we uh reviewed Mr Bishop's monthly activities um which were tremendous um we had a second review and passage of the statistics textbook second review and passage of the educator evaluation and growth plan we reviewed the experiential learning experiences for all grade levels for the year we had them out on a list and then we also Al reviewed the summer reading guidelines so sum meeting guidelines so so whatever happens to curriculum does that go forward out toool I mean Mr Bishop if it's all right I'll jump in I just shared that U uh the process that the middle and high school are moving forward of encouraging students to be able to read and number of different resources that they had to be able to to work with um including the the governor's reading challenge uh nut made books uh but encouraging kids to be able to to read and stay stay fluent in their work that information will be communicated from the schools uh after school is after school is released okay great great okay thank you so it's not it's not that it gets approved by curriculum he's just keeping us he's informing M okay so anyway that's it any other questions curriculum so so let's just uh let's reset for a minute so Finance meets next Tuesday does curriculum meet again we've decided not to meet in June okay the agenda you set for that next year forc yeah we set it in the fall the meeting or the agenda no just agenda and then Mr shler poliy not meet now till till sep till September okay okay and then I wasn't going to forget you now need Communications um we had a meeting on uh yesterday the third via Zoom at 2 um talked about the engagement um of the website utilization like a lot of the families in the Middle School are utilizing websit to get information so kind of tracking that seeing uptick in that and then we will meet again prior to the start of next year and the um first issue that newsletter will focus on staff updates as well as the space issue at Cherry Brook talk about that as well and um you what's your thought on is that a November drop on that um on the newsletter is it October maybe it should be octob yeah especially with Al be going out J it's good great and then I guess you'll have to have some additional is additional communication about the school tours things that iess we'll work through you on that okay any questions on Communications okay um calendar events they're in they're in your kit you can see that um so do we do we have a date on our yeah I I would I know say I would propose and for the Board of Education grreat the this year before school starts that if you remembering the teachers contract there is 3 days now that they have and one of the conflicts that we had last year with the board of educational retreat was a few of you had children you needed to go to your children's orientation August 27th which I believe is the Tuesday Mr Bishop right that is the teacher work day so there's going to be no or orientation programs on that day at the school part of the reason that I like for a board of education to do a board of education with tree before school starts and while the teachers are there is that the second part of the day you're able to go to the schools you're able to greet um staff on that day you're able to look at our facilities and how our facilities look that day so it's a working meeting in the morning and I anticipate that we're going to be looking at a possible draft of a the school's strategic plan a fiveyear to six-year strategic plan based upon our goals and possibly an update from Rich Mills our attorney and then in afternoon we go into the school so I'm proposing August 27 to the board for the Board of Education Retreat and if people don't want to do it before school um then then we' have to go back to the drug board so if you want to send me your com we don't have to U play with our calendars now but you can send me your comments on the 27th that is going to work for you 8:27 for the board retreat day convocation is then convocation is the Monday on the 26th okay would that be a daytime commitment or evening which one the Board of Ed Retreat yeah the Board of Ed Retreat we be do the whole day just like we did we start around 8:30 9:00 and then we will go to probably 2:30 3:00 okay do you know what time convocation is convocation will be in the afternoon roughly around 1 130 on the 26 Claud is putting together a list of all the meetings and the times and um including the board of edry proposed and it will also list down when we're going into the schools also so she's working on that it's pretty much done and um just just for Jordan's um help uh I promised her list the board meetings that we set for next year yeah that that's what that's what y we can get you all that we can get you the dates right off the bat what we're trying to do is map out when we're going to be in these schools didn't uh okay anything else so uh we move right over to board member announcements anything board has any board member want to mention anything no I just had a question so when a when a Community member asks a question you are the one that's going to direct it to and you respond is there a procedure or a way where like if you do go to answer them we can know that you given them information the information does that make sense absolutely so that doesn't happen if they don't come to come to us again and say they haven't heard so if it comes to me through you and I will always see you back with the answer or if I call them and I I'm not writing I'm not doing an email I'll call you to let you know I respond and and if I pass it on to the superintendent I'll let you know the super just because like dicks come twice to our ask questions and two times he hasn't been given the information back so I just don't want to set the precent that like we don't care and that the board doesn't respond yeah and that that should actually be under our action items for followup we should be tracking that so if we could do that car that be great good points I get that than get yeah thank you y okay um that moves us right into um uh our consent agenda so um any comments on consent agenda no whether I no okay uh motion to uh approve the Board of Education approve the consent AG agenda and with in that um do it does this go in with so uh can I have a motion can't Board of Education approve agenda thank you Joe thank you Erica first and second by Joe and Erica any discussion on consent agenda all those in favor I oppos pass oh and any extensions yes I accus myself from thank you that I to look down I don't like the way I can't see down okay so that is 1 2 3 4 71 701 thank you uh may I have a motion to the Board of Education um Now we move through we've had conversation about the superintendent's extension superintendent gets a three-year contract mans every year um I would like a motion to remove the camp board of education extend the superintendent's contract by one year to June 30th 2027 as well as authorized the chair to Anze and execute the terms and conditions of the super superintendent's contract first thank you Russell have a second thank you Joe first and second any discussion hearing none all those in favor I opposed extensions and one thank you very much 701 so congratulations stay extra year all right um all right so that's funny congratul so we we all know that what we've done is we've moved the uh this the uh trying to move the custodian contract out one year we had this conversation last year so we're not bargaining for every contract all at once so we we uh we extended and they've agreed we've agreed to one-year extension of the custodians collective bargaining agreement through June 30th 2025 so I have a motion to the Board of Education approve the proposed one-year extension of the custodians collective bargaining agreement through June 30th 2025 thank you Felicia second thank you Russell any discussion all those in favor I extensions thank you Jordan 701 again great meeting tonight everybody I wish you all a Happy uh and a in a great summer I look forward to no word yet I look forward to seeing those of you with graduation those that are going to be handing out their diploma to their children with a great honor and exciting time that is so with that said we have a motion to rejourn the Board of Education Felicia Kim thank you any discussion all those in favor I you can vote on this one Jordan all right we are J thank you very much for your time tonight enjoy your summer you'll be hearing from me I'm sure

we'd like to invite planning Commissioners to join us for engagement with the community thank you do any other Commissioners have or committee leaon have anything to report okay written Communications are included in today's packet thank you all right we're going to move on to the first public comment this is an opportunity for individuals to speak up to 3 minutes about issues that are not listed as a public hearing we'll first hear from from those present than remote participants um to speak remotely please press star n if on the phone or use a raise hand feature on Zoom for phone access please call 877 853 5247 or an enter meeting ID 977 66 34122 6 City staff will select callers um uh by the last three git of the phone number or by name for Zoom users and you'll hear an automated announcement when it's your turn to speak please move to a quiet area and back mute any background noise for all par ipants please state your name and address at the beginning of your comments is there anyone present who would like to address the commission Mr gber thank you chair Lee Ken Garber 28 H Hill Court first let me start by expressing gratitude to all of you for your volunteer Public Service on the commission it's not easy showing up every Tuesday night plus all the background work you have to do so um everything I say um has that in the background um I also want to thank commission for caring about climate um it's led to some real progress local developers now know that a gas connection is a non-starter for PUD applications and for major up zonings that's given us all electric projects at Arbor on Maine at 900 Brierwood Circle a large mixed use project project all electric highrise at 721 South Forest and a large carbon negative project at Southtown on South State I was going to include 732 Packer the project that council member dish uh just mentioned was approved last night it's second reading but I'm just coming back from a meeting and the developer course bases was just told this morning from by DTE that um DTE doesn't have the juice for it so this is I this is an issue that um is very frustrating and I think we have to deal with on some level um otherwise fossil gas should be unacceptable in all new construction just like you don't dump raw sewage into the H hon river right now the costs of burning fossil gas are externalized with the atmosphere serving as an open sewer for CO2 emissions we're mostly insulated from those costs here but they're paid by poor people in the global South massive flooding in Pakistan and Libya drought in Sudan and Guatemala wildfires in Brazil extreme heat all over today's high temperature in Delhi was 45° C or 113° fenit uh in Mexico for the last month temperatures have regularly exceeded that in most of the country and you probably saw the story about howler monkeys F falling dead from trees in the um rainforest in the state of Tabasco um and it's not even summer yet uh it's our emissions really causing this not India or Mexico where per capita emissions are a fraction of ours not to mention our Legacy of historical emissions as a rich country in city that have long benefited from fossil fuels we need to eliminate them as soon as possible thank you for doing doing your part um in new construction to make that happen just a reminder um buildings account for 65% of the city's um scope one and scope two emissions so in this room is where the big impact on climate happens in this city so thank you for being a part of that thank you Mr Garber is there anyone else who would like to speak to the commission at this time okay do we have any remote callers there are no hands raised at this time thank you all right just give it a quick second all right we'll close this public comment uh we're going to move on to public hearing scheduled for the next business meeting so uh moving on to staff Deputy Kel for the Planning Commission meeting on June 20th 2024 um there is one item 3750 wasnot Avenue a site plan for Planning Commission approval a proposal to demolish the existing victory in motel building and construct a new 101 357 uh uh ,000 ft four-story hotel with 159 rooms and 109 parking spaces the parcel is z C3 Fringe commercial thank you um with that we're going to move on to Section 8 a unfinished business which there are none so that takes us to regular business this is the wasai Avenue and East Stadium Boulevard Transit Corridor District resoning as well as the Pittsfield Village townhouse dwelling District R3 resoning I'm going to read the the motion which is the Ann Arbor Planning Commission will hold the public he to all those interested in in a proposed rezoning which is an amendment to the zoning map section 5.1.2 of chapter 55 the UniFi development code to rezone partials in the Washington Avenue and East Stadium Boulevard area near 23 and T to CC1 District before making a recommendation to city council the city of Anan Arbor is considering an action to rezone approximately 103 Acres including at least 61 addresses and tax Parcels in the washingon Avenue East Stadium Boulevard area more information is available um along with the Pittsfield Village uh the Planning Commission will hold a public hearing to hear all those interested in a proposed resoning which is an amendment to the zoning map section 5.1.2 of the chapter 55 unified development code to rezone a portion of the parcel in the pitfield Village Development along Parkwood Avenue Zone C3 Fringe commercial to R3 townhouse dwelling it's before making a recommendation to city council uh proposed R3 zoning will match the existing residential use of the parcel and so with that I believe we're going to move on to staff presentation so Mr Leo um thank you and I would like to introduce uh city planner Mariana melen Corrin or just melen um who will be making our presentation staff presentation on this uh package of rezonings thank you so this is the fourth tc1 resoning the city we'll be talking about the wasn Avenue and East Stadium Boulevard areas as well as the Pittsfield Village parcel resoning to R3 these are maps of the two discontiguous areas along wasnot Avenue that are proposed to be rezoned to tc1 on the right is the East area along wash Avenue between us2 3 and plat Road and on the left is the more West area which is gacha where it meets East Stadium Boulevard and Stadium between Wasa Avenue and St Francis [Applause] Boulevard the Wasa Avenue area consists of 41 parcels and comprises approximately 88 acres the these are the addresses that are included and a full list of addresses is included in the staff report the proposed Transit quarter Street type will be along the north side of wasnot Avenue between us23 and plat road on the south side of washna Avenue it will be between us23 and Pittsfield Boulevard and then between South here on Parkway and plat Road this is because of the extra wide service alley in the right of way between here on Parkway and Pittsfield Boulevard here is a map of the current zoning it is mostly C3 Fringe commercial but there are some PUD planned unit development and office o zoned Parcels there's also one r4b zone parcel but please note that this has functioned as a C3 parcel since 1968 after a Court ruling deemed it so here is just another version of the current zoning the East Stadium Boulevard area consists of 18 parcels and comprises approximately 14.8 Acres these are the addresses included and the complete list is included in the staff report the proposed Transit Corridor Street types in the East Stadium Boulevard area are the south side of washut Avenue as shown on the screen until it meets East Stadium Boulevard and then the north side of East Stadium Boulevard between these Parcels along the lot lines as shown and then the south side of East Stadium Boulevard between St Francis Drive and Manchester Park the current zoning in the area is office and then commercial local business Community convenience center and Fringe commercial here is another view of the current zoning designations this is a chart of the standards and the zoning District comparisons between the current zoning districts in the area and the tc1 general standards such as F height setbacks um and then some additional standards below and we can come back to this there are more information included in the packet so I'm just going to give a bit of an overview in this presentation in terms of height limits in the Wasa Avenue area on the map the Orange shows the 55 ft height limit which is between 0 and 80 ft from a residential district the blue shows the 75t height limit which is between 80 and 300 ft from a residential district and the transparent layer the clear one shows the 120t height limit which is between 300 and 1,000 ft Fe from residential there is a fourth height limit in tc1 but because of the proximity to residential the maximum height limit in this area is 120 ft this is also true in the East Stadium Boulevard area again the Orange shows the 55 ft height limit the blue shows the 75 ft height limit and the clear transparent layer shows the 120t height limit um which is the maximum in this area the chart here shows the comparison between the current zoning standards as the parcels are Z zoned right now and the tc1 zoning standards specifically Building height in relationship to residential areas the blue boxes in front represent a 30ft building which is the maximum height in residential districts as you can see on the left in the commercial districts As you move between 0 and 300 ft away from residential the maximum height limit stays the same in office between 0 and 300 ft from residential it the kite limit stays the same and then more than 300 ft it drastically increases on the right tc1 takes a stepped approach like the other commercial and office districts between 0 and 80 ft from residential the height limit is 55 ft As you move farther away between 80 and 300 ft the height limit is 75 ft and then between 300 and 1,000 ft the height limit is 120 as I mentioned 120 is the maximum height in both the wasnot Avenue and East Stadium Boulevard areas again further information on the tc1 development standards are in the staff report um but here are a few slides of overview about things such as curb Cuts building Frontage some more about building size street level design things like that the maximum parking standards an arbor has no minimum parking standards for vehicles there are current land uses that have maximum parking standards for example General retail and general office allow a maximum of about four parking spaces per th000 square feet financial and medical dental offices offer a bit more just over five parking spaces per th square feet um the tc1 also has a maximum parking standard it is about three spaces per thousand square ft which is between 20 and 40% less than are allowed in the retail medical financial office areas but all of them do have maximums moving on to the Pittsfield Village resoning and then at the end we can talk about both the tc1 resoning in and the pitsfield village resoning this is the parcel that is proposed to be rezoned it is the northern parcel of the Pittsfield Village Development it is about 7.6 acres and contains 11 buildings with 39 sub addresses all of these sub addresses are included in the staff report as you can see on this map the parcel currently has a split zoning where the northern portion is zoned C3 Fringe commercial and the southern portion is zoned R3 townhouse dwelling this is because in 1960 a motion was taken to Zone the 400 ft south of washut Avenue to be commercial um as is in line with best zoning practices City staff is proposing to reone the entire parcel to R3 to match the current residential use here is another view of that split zoning and then here is some standards comparisons between the two split zoning districts so the R3 townhouse dwelling district and the C3 Fringe commercial district and that is the end of my presentation thank you all right with the staff presentation completed we'll move on to public hearing this is an opportunity for individuals to speak up to 3 minutes on this item we will first hear from those present and then those uh remote participants to se remotely please press star 9 if on the phone or use a raise hand feature in Zoom for phone access please call 877- 85352 47 and enter meeting ID 977 6634 1226 City staff will identify uh callers by the last three digits of the phone number or by name if available and you'll hear an automated announcement when it's your turn to speak please ensure that you're in a quiet area and mute any background noise for all participants please state your name and address at the beginning of your comments and is there anyone present that would like to speak at this time [Applause] welcome hi uh my name is Zachary Weiss um 2424 East Stadium uh representing Stadium investors one so the goal of the C1 seems to be uh to maximize housing and density along Transit corridors promote multimodal and pedestrian circulation we view this as positive for the Washington Stadium Corridor however embracing Transit oriented development does not have to mean adopting rules and regulations that mandate only one type of development and disadvantage certain other things like automobile access C and circulation the goal should be to make development in these areas easier not harder the box to fit in should not be so small as to inhibit potential development so what are the types of tc1 rules that are making this box smaller there are several rules as part of the tc1 that limit the massing of buildings that mandate preferential developments of small buildings on small blocks over other types of buildings and we believe this will do uh this will hinder uh the goal of increased Transit ERS ship rather than support it it'll hinder development um overall as well the potential rules of this ordinance that will make the enactment of development nodes around Transit stops more difficult uh like the restriction on housing within 100 ft of a signalized intersection that can be especially problematic in an irregular intersection like washingon Stadium The Village concept of small blocks and small buildings may work in Grid like downtown but does may not apply to many of the properties in these corridors regulating building layout and massing can be accomplished in several different ways such as bump outs articulation materials grade changes and so on without heavy-handed mandates on building layouts preferred shapes maximum sizes and other things that sometimes seem arbitrary additionally prop the proposed amendment that limits developments to only two curb Cuts regardless of size or Frontage or corner will not help to promote multimodal transportation and may even cause future safety concerns involving Auto traffic that will undoubtedly remain in the area and probably even grow in conclusion we support a simple balanced approach to the TR Transit oriented development that contains certain guard rails versus an ordinance that is too complex to achieve success thank you thank you is there anyone else who would like to address the commission at this time that's presently here all right do we have any remote participants there are no hands raised at this time thank you just give it two more seconds okay with that we'll close public comment I'm going to read the proposed motion is the an arbor City Planning Commission hereby recommends that the mayor and city council approve amendments to the zoning map a part of the chapter 55 unified development code to designate the zoning classification of parcels in the wasn Avenue and East Stadium Boulevard areas as tc1 and designate certain lengths of wasn Avenue and East Stadium Boulevard is Transit Corridor Street type as shown on the attached ordinance the second motion which is the Ann City Planning Commission hereby recommends that the mayor and city council you approve the amendments to the zoning map a part of the chapter 55 UniFi development code to designate the zoning classification of Pittsfield Village parcel 09-12 02-29-20 Parkwood Avenue as R3 townhouse dwelling District moved by commissioner wh and seconded by commissioner Mills we are in discussion would anyone like to kick this off commissioner hamers I have a couple soft balls to start first of all the height limit comparison chart is awesome love it yeah I thought maybe I love it um okay can you refresh my memory on once we res zoned to tc1 can owners make interior improvements or tenants make interior improvements to their spaces um yes absolutely um uh compliance with the tc1 therefore enforcement and the way we transition for the new buildings um site site plan approval is our main trigger um you do not need site plan approval to do interior work uh site plan approval does come into play when you want to for new buildings whether it be um expanding an existing building or constructing a brand new building but existing buildings May remain and they can be remodeled redesigned redecorated rebranded and so on and so forth if you wanted to build a new building in a parcel in a space that's currently parking for example but you're not touching the rest of the build do you have to do do you have to make the entire parcel in compliance the new development needs to comply okay okay um and then okay that that Pittsfield Village parcel's that's a that's a weird one um so I was trying to dig into the the map um it's a really interestingly shaped parcel and there's like it looks like their Condo building is attached to a commercial building like how is that splitting like um it is it is unusual um we did look into this and our first reaction was there's been an error on the zoning map and um research it is not an error um the it was planned to be split zoned and then yes the parcel is quite irregularly shaped and it's got a little more Frontage on pitsfield Boulevard um and there is a building that I would have to assume has um an interior demising wall that means it's two buildings that are attached and the property line is right is down those buildings this is a situation that we have downtown a lot um and here it's going to be going to be a case that where not only is the property line through the building where where these walls are but also the zoning boundary will be there it also looks like it goes in front of that next building I guess my I'm saying all of this to ask is it possible to I don't know like to make that parcel more regularly shaped and like that Condo building gets rezoned as tc1 or the condo management building or whatever that is yeah I mean can we split that parcel to make it less of a strange situation yeah um in this case there may be a um um the the zoning and well let me back up a couple things we cannot change the parcel lines okay um who can who can the the two owners can work together and selling and buying or trading or whatever that they do to their land um and it may or may not involve redoing Master deeds and condominium documents um I won't I won't go there okay um there may be some Distortion between the parcel lines and the aerial photo and the buildings might actually not um the and the error would be the parcel lines are deemed to correct but maybe there's been some Distortion and it looks like the building is behind the line the property line maybe that's not actually the case to know that for sure um the property would need to be Sur surveyed um surveyed so it's not automatic that the air photo matches identically to the par parcel lines okay okay thank you um I'm actually going to go to commissioner W first thanks commissioner W I just want to separate these two motions uh so that we can uh do the tc1 uh East stadium and then talk about Pittsville separately as opposed to taking them together got it um is that a formal motion it was going to be but you let um you defer to hammeri before I could get it out so yes that's what I'd like to do is just separate them um because then I I I think we can have the discussion we need to for the tc1 and that'll move and then we can have this lovely debate about the R 31 okay separately got it I I would think that makes sense um but uh I just need a formal motion then second so I made the motion so if the okay great um and then commissioner a in seconds and so now we go into discussion of splitting the Motions is that right um if it's friendly can't we just accept it as friendly um so you want to keep the discussion together but for the eventual vote you'd like to vote on I want to separate them but I don't think have vote again I made the original motion and we now have a second to split them and I'm just asking is the table friendly because if it's friendly to the table then we don't have to do the vote I'm friendly friendly friendly yeah yeah um do do we have anybody that's opposed to splitting the Motions for discussion okay well then I think we can hear these separately and just as a point of clarification for this this is just for my edification of to staff why were these actually taken together these were noticed together oh okay um it was one public hearing so the Motions were presented together because this was something that we discovered incidental to the tc1 zoning it wasn't the primary purpose of uh being on your agenda today okay got it understood no no big mystery okay um with that uh we as for clarification purposes we are now in discussion regarding only the proposed motion regarding the wasna resoning to tc1 uh do we have any other com U discussion who would like to kick us off I guess ham did council member Dish as I sometimes do I'm going to ask a basic question so in the staff report um it states that staff decided that it's not necessary to rezone tc1 the portion along Washington all that has the I think you're calling it an alley uh yeah and I just um I can see that it it seems like it would be complicated but I wondered why it isn't necessary I'm not challenging it I'm just asking so that I would be in a position to explain could you pull yeah so um we have two two ways of applying front set back regulations in the tc1 district um when you are on the um the Frontage that has been designated a Transit Corridor on our street designation map um your setbacks are minimum of 18 ft from the back of the curb to maximum 28 ft from the back of the curb and that purpose is to allow sufficient width between the curb and the building face um regardless of where the property line is so that we can get adequate and comfortable pedestrian circulation room some room for amenity zones and so on and so forth when you are not um when your Frontage is not designated a Transit Corridor minimum setback is zero maximum setback is either 15 ft for a mixed use building or 20 ft if you're in a solely an apartment building here uh which curb line we it would introduce more confusion than necessary which curb line are you taking it from are you taking it from the travel Lanes from the far edge of the service Drive the near edge of the service drive and there is already plenty of room for adequate uh um pedestrian movement amenity zones and so forth It's conceivable maybe unlikely but it's conceivable that in the future the service Lane has no parking in it it's a pedestrian it's a expanded sidewalk we don't know but we we don't feel that we need to preserve or make sure that buildings are set back farther from it to preserve those options just the front lot line on this block will will will more than adequately save what for whatever designs might come along in the future so that is why that this one block does not have um tc1 front is not proposed to have a tc1 front edge designation and then what is the current zoning along that one little bit well zoning is taken to the middle of the road and so and well both in this case the both sides of the road are C3 so the road itself is also Zone C3 and so um I'm sorry I should I should know the answer to this but is residential allowed in C3 residential is allowed is allowed in C3 okay so um it's probably just not allowed to be as tall as tc1 would allow ow it um the C3 district has a 55 ft height limit so and um it's a mixed use District it allows single f it allows all forms of residential single family two family multif family it allows it either side by side or an actual mixed use buildings um buildings can be a single use multiple uses you could have single use buildings but multiple uses on the site and so forth It's it does allow for a lot of flexibility um and it also allows for 200% floor area ratio and a 55 ft um height limit so it can have apartment buildings it can have ground floor retail apartments above um it can have no residential okay so the I guess then we're not really losing much development possibility this way um so related to the setback designation or just rezoning to tc1 just the height I'm just just grappling with the height in my head so so um for the outermost edges of the proposed tc1 District um it's it's going to be the same um and so here it's going to be the orange area zero difference between tc1 and the existing zoning designation in that orange area both are 55 ft height maximum height limit in the blue area the tc1 district is going to allow a 75t building whereas if it remains C3 it's going to allow 55 ft right so five stories there six to seven stories in tc1 correct yeah so it's not much okay yeah thank you thank you for talking thank you thank you counil member dish commissioner Mills this is also in the lines of like I should know this and we've been talking about this a lot but I just want to verify so other than the setback distances that portion that is not deemed the transit Corridor Frontage what are the other implications and what's in my mind is I recall from our discussion around Eisenhower in state that the whatever I can't remember the name of the road that's on the East is not a Transit Corridor maybe and so like what things look like on that are different like uses maybe so can you talk us through the other implications of it not being a Transit Corridor designation on that portion of the road yeah um as of today the only difference is front set back um that is the only thing that a Transit Corridor Street type designation controls um otherwise Remains the Same the ordinance revisions committee and I believe the Planning Commission had a working session discussion on other text amendments that so far are stalled in committee if you will um and one of those things that was discussed would be um maybe to change the um um the active use component specific to a parking structure on when you are not designated a Transit Corridor for broader background um parking structures in the D1 and D2 and uh tc1 District are required to have active uses I will note that's not the language in the code but for discussion purposes they're required to have active uses on their first floor we don't want anyone walking past a parking structure and it be parking like to have it active use um any type of retail office so forth um and that's a requirement in the code it's not necessarily specific to tc1 it's specific to parking structures so there has been a request to consider maybe that remains in place um downtown d 1 and D2 but and remains in place on tc1 uh Transit Corridor streets but is either not in place at all or maybe is half as much on uh an undesignated Street that's not on the books today that so uh what it would mean here is um if um somebody proposed a parking structure on right there adjacent to the service alley um or maybe adjacent to uh on here on Parkway um on the side of Pittsfield Boulevard on Plat um and those amendments go through then maybe that first floor of the parking structure might look different um but those amendments aren't approved yet so as of today the only difference is um distance the front sitb back distance okay and so that may this in of that portion of the road not being designated a Transit Corridor could come into play we should if we care about that not becoming a parking structure like right along that um alley or whatever we want to call it the public alley then we we should this might be a place where we keep it in mind but that's why I can't find it in the code right now because that's one of the changes that we're trying that we're contemplating making to this District correct okay the other thing in the in the world of tc1 that I should know but that that is coming into play I mean much of this Corridor is not super deep right so the idea that it um it's not going to be an entire Village is true for most of it however the Northeast cmost partiel is really deep and so for my refresher and for everyone else's too um I know that one of the things that we're contemplating is what is the maximum block size but also can you remind us about what how that applies along the frontage along the public road and any streets that might be made in an internal Village and the and the RO and the buildings that are in that internal Village let's say deeper into the lot is what I'm trying to get at from the internal Village how the what are the design requirements for those internal buildings uh um versus those along the public street so right now the um the tc1 district implies that you should break up your site into um into Village like blocks but what it just actually has in terms of regulating um standards are buildings um the building width parallel to the street cannot be any more than 250 ft and that would be even if it's the second row or third row building or whatever building width is 250 ft parallel to the street and then the maximum diagonal is 360 um which is basically a 250t square has a maximum diagonal of about 360 um and then the building Frontage the front of the parcel you have to fill it up 70% of the lot wi with buildings and then the space between the the other 30% that's where your driveway goes that's the sidewalk between your buildings that are only 250 ft wide and so forth um so it's leading you the design standards are leading you to make yourself up into squares and blocks um because there's a maximum building size um at least the footprint um and um and it applies to all new buildings how does that 70 does that 70% Frontage though apply to those interior streets it doesn't it only applies to on what's on washed n in this case public yeah on the public street because we are trying to frontload the development get the development to have the shortest possible walk between the place you want to go and then your trans and then your mode of transportation and and the active use requirements similarly are am I right that that is about what well right now it is both it is any public road but again not private internal Road correct correct okay yes so so and and the transparency requirements and all of that kind of stuff I mean some of the design standards is that true that is true that is from the P from the from the street or sidewalk um that face of the front face of the building so in this case I mean this is different than well I don't know how 23 is treated uh 23 is not designated as a front fronts are um road so the the exact language is going to escape me but it's roads that you can actually access 23 is a limited access highway so it's not considered a front that would be a side okay so but in this case we've got one public Street like that where those where those specific standards about active uses well right now the 70% lot with applies to every street here and at first glance it's Wasa Pittsfield hereon Parkway plat um and in h park it crosses both sides um so chmer actually if we're looking at the northeast corner it would be it would apply to chmer and would apply to to was yeah okay yeah and so they the whole every standard would apply to all front lot lines that AB but any of those streets there's amendments that maybe would separate them out but currently all the standards apply to all the streets okay and again though once you get inside there's there's more flexibility like if you were to divide a big parcel into multiple things like there's a little bit more flexibility right in the standard then the some of the standards that apply for when you are adjacent to the street would drop out 70% front edge drops out the meeting the downtown design um building standards for 15ft floor height for transparency and so forth those would drop out um for the interior buildings or the backside of those of those um front lot line buildings so I mean obviously a lot of this is because this is a new District this is this is a contemplated a change but also it's an incremental change like it doesn't just because we reone it doesn't make that there's going to be a change overnight and so to the the question that commissioner Hammerman asked about like continuing on what's allowed to continue on what's there now but also um it doesn't necessarily mean that there can't be uh buildings that would be in the interior of some of these particularly of the larger Lots um that are less uh uses transparency in the front kind of thing um and so that's one of the things that I am thinking about I mean I I appreciate the public comment and we also had more in our packet um to this effect I think that um this right now a lot of this stuff would be allowed there's nothing in our code that's hindering bu like building things closer to the park to the road that's like filling in parking lots more or less this is in is encouraging that anything new any kind of new investment not again to the interior of a building um that can continue on but any new buildings that are built are moving towards that form that we're looking for and so um I feel hopefully that some of what we answered addresses some of the questions about like continuing on for the future for existing Property Owners um and also just signal that this is we're contemplating how this works out so as folks are thinking through what they'd like to see on their place I mean I think that that's something that uh it our zoning is not set in stone and the the regulations that apply um can evolve over time as we learn more so that's kind of my sense of this particular distri especially applies to a couple of the folks Who provided comments that do have larger Parcels in this area got it thank you commissioner Mills we have any other thoughts currently for discussion I can probably ask a question then um uh University in um if you we had approved that Redevelopment under C3 right and so if they need to make any kind of amendments because it's now getting rezoned from C3 to tc1 would they then need to actually comply so if they had need to make any changes like we saw with like Lockwood for example I think they need to move you know one foot forward they they wouldn't actually have the flexibility to do that because now they would be actually under tc1 regulations that is that is correct uh proof site plans are valid for 3 years so they could build the approved site plan even past the if the tc1 res zoning is approved um they have a they have a site plan site plan entitles you to pull permits from 3 years from the date of approval and then once you start you can continue even if it then goes beyond the three-year Mark MH um however a new site plan would need to comply with new standards if they needed to make like a small revision or something like that they find something on the site conditions or something I'm I'm just thinking practically from a standpoint of you know we've made changes to site plans before but that's just one of the you know properties I not that was you know yeah I think that if they needed to do a true revision to the plan say there was um something underground they need to relocate some trees and so forth that um that can be handled administratively but if they wanted to move the building placement or if they wanted to building addition um or enlarge the site um any new site plan uh would be superseding and replacing the old plan it wouldn't be tching on it would be superseding okay got it thank you so a potential you know risk as a you know I I don't know exactly how far they are with construction actually I haven't taken a look at the site but I just wanted to bring that up as a discussion point and then for for my edification like Arbor land for example um there's a vast majority of it that can go up to you know 120 ft or like it's the clear um uh but so it on the periphery it's 75 ft and then it can step up essentially or is it like if any portion of the property is so just within those it's a variable height limit over the single property got it okay understood thank you um last question I have uh actually you know while other people think of um questions are there instances where the two curb cut maximums can hurt us um and I only think about that like I'm looking at like Trader Joe's for example like they have one curb cut currently it's like and and I know that if they came to us and ask for for two then they would need to comply with site plans but is it's two curb Cuts per parcel and I'm just wondering I'm I'm asking the question purely from a theoretical perspective yeah so the code AS currently stated um when you are in the T there are two separate standards one is everybody else and then there's a standard for the tc1 district um everybody else gets one curb cut for the first 100 ft a second curb cut for the second 100 ft M and then you get additional curb Cuts based on 600 foot increments so if you had a 700t parcel first 100 gets one curb cut second 100 to 200 gets a third but you don't have you only have um 500 left not 600 so you remain at two but if you had 900 ft you get all three um tc1 District does not increment it says if you are a small parcel and it defines small as 250 ft width you get one curb cut if you're a big parcel and it's very straightforward your big parcel means you're more than 250 ft of width you get two cirk pets so there's not it's not incremental it's small and large there is an amendment that has been requested to somehow re the amendment was um um it be based on Frontage um but we are we we're discussing just a variety of ways to both meet the intent of the tc1 district um and allow much larger sites or sites with a lot of Frontage to have something more than just two gotcha thank you I was just uh looking for some clarification so those uh those are the ones I have for the time being do we have any other thoughts on or discussion points that the commission wants to talk about oh commissioner abens um I just wanted to to kind of also make it really clear that to some of the people who have come to us about specific um parts of the tc1 that they are finding challenging or want to discuss we are we are in discussion about a few amendments to the ordinance and I think there are avenues for having those conversations um and submitting petitions to change them so some of them are things which are mentioned um in a letter that we got from the owners of arborland like curb cuts um and I think there are some things that were um also in this letter we got from the owners of arborland that maybe and this is maybe what commissioner Mills was getting at I think maybe misread the ordinance or assume that there are uh stricter um regulations in the ordinance than there are so I think part of what we also need to do is kind of educate and make sure we all understand exactly what it is the ordinance is saying and if we see a need um to change it then then that's something that's always possible for any part of the for the any part of the UDC um but one question I had about maybe going back to commissioner hammersmith's original question about making Renovations or upgrades to a site like arborland um if for instance the owner wanted to um demolish The Office Max store and build something new there how would we approach the 250t block requirment if it's a kind of Island in a sea of parking that they don't plan to change because you're you described that the new development has to kind of Meet the code but Kroger Old Navy all that stuff can just stay as is so how would you how would you approach something like that the the tc1 district was crafted really with infield development in mind um and we and it was acknowledged it was a known fact that it was going on Commercial corridors that have um some fairly traditional shopping centers um so all of the existing buildings can remain it's partially the reason why there's no F limit did not want to penalize did not want to force the demolition of any useful building um but we wanted to make it as easy as possible um to add more building infill but we did make it we want those buildings to go up front we want them to be two at least two stories we don't want them to be too big we prefer them to be smaller footprint and taller um so that new building there it's going to have to meet the setback requirements which is a minimum or and maximum so it's that building may not be able to they can demolish The Office Max but maybe the new building can't go there they first have to put the buildings up front meet the frontage requirements meet the minimum maximum front set back requirements and then they can add more in the back so no new construction on the parcel could occur that did not comply meaning the first thing they do would have to be meet the frontage requirement yes the setback requirement yeah the curb cut requirement okay yeah and then but the existing buildings the ones they choose to remain they can remain there stay open for business that's great okay I think there's a lot of complexity there more than we'll we'll unpack this evening but I think it's something to keep thinking about thanks thank you any other Commissioners with thoughts on that that is a very complicated uh topic about whether that building envelope is the one that we're just going to be living with with Renovations relative to you know possible um reconstruction so I think of kind of Sears right um or Brierwood as a you know possible kind of like comparison to that right setback larger Mall kind of concept and whether that building envelope just sends getting reutilized versus actually redeveloped unless there's a PUD approach I suppose I would point out that the C3 District also has a minimum and maximum building setback any other thoughts okay so I think that concludes one of the last things that I'll just kind of voice is that again this is in intended to encourage more human scale developments as is kind of noted in that Q&A so this is intended to create it's a Wasa uh Road has one of the highest you know uh bus rider ships I think in the county so um that again that that's the intent behind this so with that um I believe that we are taking this one separately from the and for edification or for clarification purposes this also does advance to city council after this right so like no no modifications to the UDC or the zoning map happened here it's going to advance to city council so with that in mind I'll reread the proposed City uh Planning Commission motion which is that Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve amendments to the zoning map a part of the chapter 55 unified development code to designate the zoning classification of parcels in the Wasa Avenue and East Stadium Boulevard areas as tc1 and designate certain lengths of wash Avenue and Exum as Transit Corridor Street type as shown on the attached ordinance with that uh we will move to roll call votes commissioner Adams yes commissioner weatherbe yes commissioner Mills yes council member dish yes commissioner hamers Schmid yes commissioner wh yes commissioner abon yes commissioner Lee yes that carries okay that motion carries uh we are now back to the original um the other motion that was split off here regarding the 2270 Parkwood Avenue um the r three townhouse District so we are back in discussion about that so um anyone like to kick us off specifically for that commissioner W okay so um this was complicated uh sort of looking at this is it possible for staff to put up slide 22 from the presentation I think is where I'd like to start thank you let get there okay yes thank you so uh I think my first question is if this is reson to R3 it makes it residential and then it pushes all of the tc1 boundaries am I correct yes well not all it just sorry all the ones that are that AB but this change yeah so that will make our goals of zoning this tc1 it will impede I think was the word I wrote down um some of the goals that we have for the tc1 in this place because the the distances changed now so what can be built there are it so now we only get I guess it would be the first level which is 55 ft and if it stays in the C3 do we get up to 75 ft uh if it stays C3 then the um these orange blue Maps would not change whatsoever okay if it is re if that chunk that little bit is reson to R3 then there would be um then the line would be have a little more of a blip in it and then for the East half of the service alley then um everything would push a little bit north the the buffers or the variable height limits would push a little bit north so a a deeper portion would be orange um the same portion would be blue but it would move up a little bit cuz you know um it's still the same linear feet but the starting and point that whole strip mall that's there no not whole strip mall because if you go back to so it's only the dispensary side um one more back to where the zoning is yeah so you see um either way but behind um the at some P at some portion the C3 um the where the black line AB buts um that's not going to change because that's that's already R3 the the line no I understand I understand what you're saying so that the the straight line before it starts the curve is going to stay exactly where it is only where the curve line is where the height limit is going to push northward okay uh okay I I have another question but I'll I'll try to word it better okay thanks uh commissioner aons um since I think the the question here is why not see 3 maybe we could hear from staff about the logic for resoning it to R3 as opposed to C3 [Music] well I think what you're saying is why don't we reone the entire block to C3 well we're being asked to we being asked to reone the parcel right to R3 I mean partially rezone yeah uh CL yeah single and so we could also say that it should toggle to C3 instead of R3 well it wouldn't it wouldn't be so much toggling it would be deny this everything remains exactly the same so in the black parcel it would not change no no wouldn't it wouldn't the yellow change to red no we are not proposing that we are only proposing the red changed to Orange to continued right but the you you there could there was a fork in the road where you could have proposed the other I'm just asking was that ever on the table and why if not why not why why not up Zone the whole thing to C3 as oos to down zoning the red part to R3 um the comprehensive plan recommends basically the same zoning designation here um here for the Pittsville Village I don't even know if it recognized I'm not sure if the comprehensive plan recognized there was some split zoning but it says that the residential areas should remain the same um in our in our all of our work in implementing the the current comprehensive plan and where we think that the comprehensive plan is going it talks about increasing density but it doesn't really talk about changing residential uses and adding that those uh commercial use component can be done but it is but there I feel that there is nothing that um directs me in that direction um this was an effort to sort of clean up the zoning map I don't think that anyone in Pittsfield Village had any expectation that there was a bit that was zoned commercial I don't even know if their any of their rules or regulations or any of their desire it's not a separately owned part I don't know if they would want it to be used as C3 um we thought that if we were to rezone the proposed Parcels to tc1 you're going to be left with a little strip of red on the map felt we felt that was odd but we didn't propose to rezone the entire block to C3 thought that was one bridge too far without some very robust discussion nothing seems to lead us to the direction that we should be flipping solely res itially zon properties to mixed use um and we just did not entertain that as part of this this was um a little bit more of a consistency with land use and clean up the map and not leave an island uh an awkward island of Z3 that may that the current property owners may not even have known was there um just a clarification question for process um what I'm hearing from the commission is generally they don't like the idea of down zoning or you know decreasing density particularly on this side and what I'm hearing also from staff is this is meant to be administrative cleanup of the spit split zoning this was just done with a you know intent of hey we got this weird kind of um so procedurally let me ask one thing um if it were to go the other way it would need to be propably noticed it could it's not something that could be changed at this table is that correct um correct okay I didn't mean to yeah Le the question but uh it would require you know U Reen noticing Etc um I also have just a little bit of like hesitation of just like kind of like imposition I mean like the administrative cleanup makes sense to me um but I also hear you know some of the other Commissioners saying hey we don't want to necessarily down Zone either and so which leaves us in kind of a interesting territory so just wanted that procedural clarification and and the intent of Staff as a cleanup item so any other thoughts commissioner Adams yeah make this quick um I think the current so I appreciate the desire to clean up the map um but and I I'm also um let to get the point about not wanting to down Zone I guess for me the current zoning the parcel doesn't make a lot of sense the zoning makes sense when I look at the map the map has logical appeal I understand why the northernmost part of it is included in a district that was Zone C C3 substantial portion of it is in fact used as commercial you know sort of looking at the that how it's used and it it is at least in part per perhaps substantially commercial use um I guess I've given the choice between changing zoning that I think is good to conform to a bad parcel or a a logical parcel um I I'm just not inclined to make the law bad to bad facts right if we've got a zone that looks right and matches how it's being used long predates the plan conforms with the expectations of the folks who put money into these properties either by purchasing them or leasing them or whatever their interest is I would leave it alone rather than turn it into something to make the parcel right if that makes any sense thank you any other commissioner thoughts commissioner Mills thanks for bringing this up because I hadn't even really thought about the impact that it has on what happens to the north and I agree with what commissioner Adams just said a question that I have in part about um kind of what the what the longterm expectations are here is is there anything about what's built here now in R3 or what's what's built there that is non-conforming do we know about the non-conformity with like people thought that this was an R3 maybe like I'm I'm just curious if it was built to R3 standards or if it was built to C3 standards you mean what's in here what's in what's in the weird shaped pink Parts um I believe it was built to the B District standards of effect in 1949 I'm not actually not I mean I'm I'm being funny but no it was built to the bees District standards that were in effect in 1949 or possibly starting in 1943 I think is when construction started um I this predates our current zoning any version of our current zoning ordinance it I don't think it exactly fits C3 and I don't think or R3 um it was built to an entirely different zoning code and so it comes with some existing nonconformities I believe that those buildings there those are buildings that are um Pittsfield Village related buildings I think it's their um maintenance office maintenance storage building I think it's their um commun some Community buildings and so forth maybe at one point it held a launder Med I'm not sure um but those are not commercial buildings um in the sense that it's not a grocery store or a barber shop so to to that point um I I also see the idea of leaving this very islanded parcel if we're what I took the thing uh what I took away from the previous exchange was maybe we should just leave that little weird thing of pink and Zone around it but I'm curious like what would be the implications of just making that tc1 instead like of rezoning that it's if there's already non-conformities like that it doesn't they wouldn't be able to they're they're not meeting the C3 District like I'm curious I about that I mean just because of the line that it creates there it could be reson to it could also be zoned tc1 for that matter it could be zoned office it could be zoned um anything um I personally would be more in favor of then maybe like getting a survey hiring a surveyor and doing being more careful about the designation of the boundary line it looks from the air photo that some of the Town not only are the some of the non-dwelling units um included in the pink but it looks like maybe a couple of the actual town homes are included um I I I'd like I would prefer to be much more precise than if you're going to separate out the existing Pittsfield Village tow houses from their non-dwelling unit buildings um my recommend recomendation would be then to to postpone and somehow get a more accurate survey and to survey that line okay commissioner we I was just going to ask what our procedures were for either withdrawing this motion or uh postponing it uh so that we don't send this uh forward to city council um you this is just procedures like what what are the proced yeah I think you should you you should recommend you should not support it you should recommend denial of the motion I don't you can't withdraw it it's a mo it's this is a you need to comment on the petition at hand so that city council can um uh can vote on it I think you possibly could recommend that it not even move forward to to city council but you are a recommending body your recommendation can in fact be denial or could be a an alternative recommendation so we can't withdraw it because we didn't initiate it and staff initiated it and so because staff initiated we can't the Planning Commission when I say we cannot reject the staff recommendation well sort of like yes to both things you can reject we can reject it in the vote but then it would go on to city council what I'm asking specifically is do we have the the power at the table to deny the motion and withdraw it so that it does not advance to city council so that it's just a procedure question so if um maybe mix Kelly can also Implement if this was a private developer um after the Planning Commission um denies a motion they have the option to withdraw their petition right as a staff initiated petition I have never come across this question so although if I treat myself as a private developer I suppose I can withdraw my motion my petition or could the Planning Commission direct staff to withdraw it I'm just I'm just trying to understand what authorities have well me too I I've actually never come across this question okay cuz I I think it would be better for us to pull the whole thing as opposed to denying it and sending it to city council because it has to then go through two more uh readings um if you know with that and we're not even sure what we want uh just yeah just based on this part of the conversation right sure there's a lot of people want to weigh on on this from from the manager perspective I I would strongly recommend there just be a recommendation to city council and have them be the deciding body if there were a majority interest in um with withdrawing this then I would have to suggest that you postpone while I get advice from the city attorney's office y um that was my thought is tabling is also kind of an option but uh commissioner Adams I just want to vote to not recommend it that's I think our role and that's that's what I support got it and then council member Dash I think that probably makes sense but I I would like to say that I think this might be very confusing for city council um you know you all come to it with a longer time thinking about zoning things and parcels and maps and advantages and I fear there will be an inability to make a clear decision um the denial the recommendation to deny does not help them very much does not help us I shall say because I am among the confused um it so but I don't you know I I want to take um it's just something that's going through my head that this is this is this is confusing and if we I mean the idea of of resoning at tc1 that might be a weird problem for the Pittsfield people because anything they wanted to do to those structures that would have to be yeah two stories I will move to table this do I have a second I have a second commissioner white second we're in discussion of tabling um I think to me personally this is the clearest way to get get clarification from uh manage managers um from City attorney yeah and City attorney well is it the will of the entire body to with to is is everyone at the table interested in withdrawing this or do others feel that it should proceed to city council commissioner abon I have a question yeah I'm I just don't know that I understand the difference between tabling it and denying it so the idea of tabling it is because some Commissioners feel strongly that it shouldn't go to City Council but there's also I thought I heard the possibility that if we deny it the petitioner which is you all still have the ability to consult and withdraw it if you decide to do so right so yeah I'm just trying to understand the diff the difference sure we're we're interested in keeping it because it's best practice to keep one zoning District within one parcel and we could do more met we could pull more metrics of about whether or not what portion of uh potential Redevelopment would be reduced by 20 ft by this additional very you know incidental buffer to you know we could split hairs over that but uh it was proposed for a valid reason and the staff perspective is it's it was put on for a reason and we'd like to keep it on for a reason understood and so um just for my clarification then if the if this body voted to table it which that's not postponing it's just tabling is is there a difference uh table those are the same things yeah yeah to me that's the same thing then what what would be happening after that my my understanding is that it would give staff a chance to talk about how this should proceed um if we deny it my concern is that it would cause city council confusion if the petitioner didn't withdraw and and they ask what are we trying to do here um it's like if we recommend for denial with the expectation that the petition withdraw it and then for clarification purposes my understanding is that at least for the most of the commission they don't want to see a re a down zoning um I Heard a descent with commissioner Adams and the respect of saying simply uh that is actually used for commercial so I'm not sure that I necessarily agree with the clar uh administrative uh clean up here um and so so again my my thought process was to provide staff the time necessary to talk about the best path forward without us tastly saying um we recommend denial and then it goes to city council and causes confusion all right so a point of order point of order finish could I just really quick so the table we did that wrong so when you table something it suspends all debate and it just it's laid on the table um and we don't even vote over it because it takes precedent over other motions the postponement requires a second and then it is debated so oh that's all thank you for the clarification commissioner aens I feel like we're overstepping our role a bit to PO vote to postpone something so that we can give staff time to do something that they've just communicated to us they don't intend or desire to do and that we are overstepping our role a bit to say oh we doing this to keep city council from being confused that feels like slightly paternalistic to me so I'm not quite sure I think if we I think if you don't agree with the motion you vote against it that procedurally to me that seems the cleanest got um council member dish so I think that the fog Has Lifted um I think what I am confused about what I personally am confused about and what I can imagine city council may want to hear more about is how consequential is this really how much of an impediment or diminution of the gains that we're working toward in tc1 is this that would be information that could be provided either in response to a c number question or it could be built into the staff report which would be slightly different than the one you've already written I however you would want to do it because I think that will be the issue for this body to deny it without a clear statement of what exactly is the problem would be confusing that it it is a it is just not a clear message uh understood uh commissioner W and I think to my my earlier point about trying to understand what this body is allowed to do I think it if I heard uh planard Deo correctly you've never been asked this question and so I think that's what got us into part of this conversation was can the body reject a proposal from staff and we don't have a a clear answer on that so the motion that is before us it sounds like staff wants to go to City Council but my question remains unanswered we could um segment my question out so that it doesn't delay what you want to do here and then we can get an answer from the city attorney for future um things that come from staff that the T that the Planning Commission may want to ask staff to resend and then we'll have a set of rules I'm happy to vote against this uh but I have been told repeatedly by the planning managers that the Planning Commission cannot and should not send additional notes to city council when we deny things that our denial is a is enough information and so to your point um council member dish um I think staff will have to justify what they are doing at your table if we take this motion up and deny it um as oppos to us because I've been told we should not do that planer Jalil um I was going to say um the body is uh postpone table um that's fine but that implies that should come back um because you want to see some sort of changes and I am honestly at this prior to council member or council member and commissioner um dish saying I was unclear about what you actually wanted me to do um if you want to have a discussion on that I'll can give you some talking points but um the the minutes of all the meetings go to the to the um Council and as staff and when we transmit our items and we write up a summary we explain either why they supported something why they recommended denial and that should help the council um understand maybe why it was denied what was wrong with it maybe what you would want to see for it um and and the minutes go with them so they can can see for themselves about well what what was it um I think that council member just did just now explain a little bit better but before then what I was going to explain I am unclear about why you don't why the down zoning is it because you don't and and if you want to table this in a come back then I need more information cuz I don't currently understand do you not want to down Zone it because you don't want to have you don't want Pittsfield Village to have any more rights you you don't want them because it's them they are the land owners so you don't want them to have any possibility or no I'm I saying it backwards you do want them to have a possibility of devel of adding commercial uses on their site is that why you don't want to down Zone it you want them to have full use of this corner of their property or is it solely because you don't want to change the tc1 district height the you don't want to move the residential boundary because that's a um but those are two very different things one is property rights and the development the Pittsfield Village could be losing which is unclear if they even know they have and one is changing the one is um its impact on the um on north of it and those maybe that that's in my mind because if you anyway I did not know I don't know what then You' wanted me to do if you postpone it got it and to be clear and the the difference between table and postpone you're 100% correct what I really meant to say is postpone not table you table and I could second it and there's a majority but then right um but it sound to me it sounds like we'd rather just actually go to a vote and not postpone this at this point so can I can we just get a vote just to get out of the motion of postponement is that oh of the tabling so should both that down exactly so so can we can we do that just to get out because right now we're in the the table motion right now so um can I just do a Voice vote yeah yeah okay all those in favor of taing all those in favor of declining the tabling I okay okay we're now back in the original yeah so so okay there okay so now we're back in the original motion yes okay so council member Dash Okay so I think that if it's fine to I I I totally with what I said about how denying this would be confusing but if we are if the Planning Commission wishes to deny this it would be helpful to articulate the answer to the question that Miss Deo posed because and then um again it would be helpful for staff to provide for Council either in response to a question blah blah blah just how uh either just how much we do not want to deprive Pittsfield Township of rights that they do not know that they have or how what is the big deal let me just put it in very plain language about moving the residential boundary how what what is the loss I mean we articulated that when we talked through the implications of keeping C3 for the one block on washon and so it would be helpful um because we cannot be against down zoning in principle that isn't a sensible position that's just a kind of a uh it would be sort of a Dogma like we are against down zoning we are only four right so if we could clarify um that would be helpable thank you uh commissioner abens I'm happy to clarify and I also don't think this is a huge deal um but if you wouldn't mind pulling up slide 22 again I would appreciate it it's just that making the whole parcel residential and then knowing that for tc1 there's a 30t required offset or setback from residential it it significantly impinges on the ability to develop those tc1 Lots North of that blue line to the same extent you could if you leave it as is so right now where the red becomes green that's the line between residential and mixed use so you have to offset that 30 ft North there's a required buffer if if we change it all to R then it's 30 ft north of the blue line so if you look at the lot on the far right up Corner along Pittsfield that becomes quite the developable area of that lot becomes quite small the impact is you know to 1 2 3 4 5 6 7 eight Parcels it's not this is not huge but I think that's the difference so if you leave it as is it's administratively unclean but more developable as tc1 that's my logic I I am not for me so it was uh planner to Leo's second uh hypothesis Asos and I would still love to see hear that expressed in feet I mean I think just even a diagram that showed the two the difference as is and changed would be helpful for city council thanks got it uh commissioner white last comment and then for for me I think it was helpful to understand what the precipitating um action was and the thing that I appreciate about you planner Deo is you adhere to the comp plan and the land use uh guides and so you noted that both of those documents basically um require this kind of cleanup and we are in the midst of a comp um a comprehensive Plan Renewal we also have four amendments from uh city council talking about making uh development uh easier and more straightforward and so as those things are intersecting I my strong feeling here is we leave it as it is until the new comp plan is done and then if we need to do administrative cleanup at that point that's where we do so that that if you if you were asking me what my concern is that's it and I understand it is so helpful to understand that you're you're doing your job and as you were doing your job you're like this is not right and then you realize nope it is right and let's clean it up and so I think um that all makes sense to me and I understand why you brought it to us I would I would say you know hold it until after the new comp plan is uh in place so that that is your your North Star as opposed to the document from 2009 thank you commissioner white and we'll have one final comment from commissioner hamers okay trying to get in okay this is this is kind of crazy but you said that you don't even think that these people have any idea that it's zon like this would you has has staff ever approached a parcel owner and been like hey do you want to like split This and like helped them through the process to does that ever happened um this situation has not happened in in my tenure or my career we have had other Parcels that have split zoning um and but it's usually a commercial property um and the split zoning is for some sort of commercial and then a P Parking District which was historically used as a buffer um and then U we work with that professional developer um on putting forth a reasoning application so like they are much more aware of the of the implications this is the first time that I personally have come across um sort of a residential property having split zoning um and um I see that there there's pros and cons to each way we didn't um like I said my very first reaction was that this was an error and then only upon research it was when I was trying to prove that it was an error I found out it actually was not an error this is the first time I've come across this in okay my career got it thank you um with that I'm going to read the motion and we're going to go to a vote um thank you for all those watching for bearing with us on this somewhat esoteric conversation um the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve amendments to the zoning map a part of chapter 55 unified development code to designate the zoning classification Pittsfield Village parcel 09-12-2019 main address is 2270 Parkwood Avenue as R3 townhouse dwelling District Deputy Kelly since this isn't taken together with the other motion we might need a new mover and seconder okay uh move by commissioner white seconded by um commissioner hamers Schmid we're at the vote commissioner Adams no commissioner Weatherby no commissioner [Applause] Mills no council member dish yes commissioner hamers Schmid no commissioner W no commissioner abon no and commissioner Lee no seven opposed one in favor that motion fails thank you we're going to move on now to other business uh this is the 3551 Packer uh Road prep Pew conference this is a proposed PE uh planned unit development zoning and site plan uh this is a proposed resoning from r4a um to PUD to construct 49 units of affordable housing in a four-story building uh over approximately 4,000 ft of retail single curb cup from Packard will lead to a 54 spot parking lot behind the building and the existing residents will remain on site we do have petitioners with us so um and I believe we are going to be starting with the petitioner presentation first is that correct welcome thank you yeah pull up my presentation real fast okay thank you everyone for your time my name is May mallum I'm with MHT housing I'm representing them today for a Packard rezoning proposal and so I'm going to do a little project team breakdown as I said we're the co-developer MHT housing van Fox co-developer is ISA properties with Rodney Issa right behind general contractor o excuse me architect would be concept Design Studios Kyle art and then general contractor MHT construction van Fox engineers at well Chris Ro rther is right behind and then Todd Pasco and the managing agent would be MHT how MHT management van Fox again so a little bit about who we are and uh we have 33 years of experience we own and manage 62 properties we also have third party management of 89 just within 2023 to 2024 we've had 10 closings over 500 employees our property span from West Michigan all the way over in East Michigan we have a large portfolio in the Detroit area we're also in some small parts of Indiana uh but really what makes us different as we're a nonprofit and we really commit to our communities that we work in um we have food pantries eviction diversion plans some or community cleanups and um our taxes are all paid in full and a little bit about Isa properties um they're family-owned business and they do Residential um proper management they also manage Medical Offices strip malls shopping centers shopping plazas schools and um managed charter schools so just like a project overview uh you can see the site there in the top that is 2.53 acres and it's located on 3551 Packard Road uh we're proposing a mixed use development so to have residential 49 one-bedroom residential units it would be targeted to seniors 55 and over and then also there would be commercial space in the bottom part um this is would be all affordable housing there would be 12 at 30% area median income five at 40% area median income 9 at 60% and 23 at 80% we would be going for the 9% mistra funding round um we've been really successful with this in the past actually this year in round one we received three Awards and um this site would also have three EV charging stations and it would have the ngbs plus standard and then the timeline we'd be looking at is to apply for the 9% round in April of 2025 the awards would be announce would be announced um roughly around July 2025 the closing would take place approximately February 2026 um oops I copied that one over twice and then uh end of construction would be 2027 so reasons on why to reone from r4a to planned unit development um so r4a consists of multif family dwelling units but it doesn't include commercial and it's also low density so we would need to do PUD to have higher density which would make it economically feasible for the development um to consist of entirely affordable housing and then the higher density will allow the building to be built with energy efficient standards EV charging National Green Building standards as I um said pre previously and then also all electric appliances it's also in a great location too in terms of bus routes um in order to get people to commute from both in Arbor orsan um and then the Pud option also allows for commercial space as discussed too and it'll allow for the existing multif family Residential Building to remain in use and be repurposed I'm going to go ahead and invite our architect Kyle art to speak on the plans should be on the zoom call ky's in the process of being promoted they need to accept the promotion to panelist perfect okay uh can you hear me yes we can all right um thanks um for your time um my name is Kyle art I'm with con Design Studio I'm an architect uh and uh I work with MHT housing across um the state on many of their developments um this development specifically um we are proposing a four story uh new building uh approximately 11,500 11,455 square foot uh per floor um sorry it's asking for a video um which I don't want to do um so it is an 11,455 ft per floor um new construction the first floor would be a commercial and the uh on the on the front facing commercial and office on the Frontage facing Packard with residential in the back and then the upper three floors would be um all residential all one bedrooms all 650 Square fet to meet the Misha uh M design standards and um and and that way we can meet all their design standards with in the within the unit design um the um the heating systems we would be in all electric uh style heat heat pump uh within the units uh for this building um as Maya mentioned the nbs's uh National Green Building standard uh we would be um pursuing the plus option which um which should therefore put us into a design requirement of meeting the doe Zero Energy version I think they're on 10 now um by the time this is designed might be 11 or 12 they kind they update it every year so um it's a high energy threshold uh uh standard and uh Zero Energy ready not Zero Energy but Zero Energy ready um so the uh the site has an existing two-story building on it um that is occupied uh the plans for that are um not really determined yet um but Mr Issa um has some ideas on that the um exterior materials of the building like I mentioned it was going be four stories first floor would be um more of a storefront appearance for that retail retail area and then the upper ref floors would be a metal siding um with vinyl windows andish building materials and windows um to to to ensure that we do meet that Zero Energy ready requirement um if there are any other questions I would be happy to answer them thank you cool thank you I'm not sure we we were supposed to see some of the images uh this is our only site plan right now we're really preliminary um yeah got it perfect thanks is that the end of the petitioner presentation y great thank you and then with that I think we move on to staff presentation yes that yeah yeah planner Kowalski and planner Shake good evening um so it's a pretty good summary that was just presented to you but I'll go through just a quick little bit background of what what we looked at so again as with any PUD we first examine you know what zoning districts will it fit in does it fit in the existing zoning District um clearly is already covered the um the density that they're proposing actually would for just residential wise it would fit under an r4e zoning however if issues with the R4 of course it does not allow mixed uses uh it would solely be residential uh one of the other big takeaways from that is obviously as you've heard they're pledging basically 100% affordable housing at this location r4e would not guarantee that so with the Pud we have the ability obviously to require this as as is required to a certain degree as a public benefit but they are going above and beyond that with 100% affordable housing so really that would be the challenge with kind of finding any zoning District to fit in there the uses ultimately of the existing structure that's on there that can be determined a little bit later down down the line again I know the um the owner is still going through some options in there that would be something that obviously if and when this would come back to you those that us would have to be at least outlined in the sense that we would want to build that into any supplemental regulations so that in the future they don't have to go back for rezoning if to use that like they can continue using it for residential as long as they want but the options are there to go back and convert it to whatever use they may want in the future um so again obviously one of the main benefits that we see right now is the provision of 100% guaranteed affordable housing with this uh just a couple issues that we wanted CL Clarity on and they actually covered some of it tonight regarding some of the um sustainability elements so um she did cover that in that presentation there that's where we wanted a little bit more clarification on um as well as we did have a little bit of concern of the parking layout to see to help explain you know justify that ultimately and there's ways again that that can be uh shifted deferred whatever may be we can build things within the supplemental regulations and again ultimately as we get further along they may have more exact specifications on what the parking needs may or may not be um and I think that kind of covers the the issues of our concern uh which were again were relatively minor in general staff was pretty supportive of the project uh just clarifying A couple of additional items um and that covers it for now and um we definitely are available for any questions perfect thank you thank you planner Kowalski and seeing that this is a prep PUD conference or actually isn't a public hearing associated with this so we're going to actually Dive Right into discussion um commissioner W kick us off so one I just want to know like here is another PUD that we're seeing for an affordable housing because our existing zoning won't actually achieve what we want to so I just want to note that again uh we had a good conversation with the um comp plan um subcommittee about this when we looked at um the Maple Road uh development so uh couldn't we achieve this in office except for the affordable housing uh I don't I don't know the F num so I haven't we did not do a comparison with the with the office District but commercial in the office so I know they mentioned a little bit of office I think probably the office you mention kind of administrative office I'm sure just managerial so um the office zoning allow resal it would allow residential up to six stories right or 55 55 ft so four so it would fit their height requirement and you would be able to do your commercial on the first not not in office no there' be no the commercial you could only do office and residential okay yeah okay um so the it would be helpful yeah I I think I have a question around like why we can't do what they are bringing to us in our existing zoning and they have to go to a PUD because I just feel like this is this is the third one yes like almost backto back where someone is coming and and we're close to a zoning but not close enough and therefore it has to go into a PUD which feels a little more yes it does involved but again one of the key features that we for the Pud unfortunately is the guarantee of affordable housing with any other zoning right um there is an enormous amount of parking here it is all parking and a little bit of housing uh so if this comes back uh as a PUD that that's going to be my my first thing is um just please please please please get rid of all of that parking either make it open space SP or put more residential on there I know you have to build your Capital stack to see if you can build it and so your Awards will determine what you can build here but that is a lot of parking so those are my initial thoughts thank you your thoughts comments out commissioner Mills I was similarly thinking usually we have to beg people to put commercial into residential and I'm curious that jumping through all the Hoops for commercial in this particular and all the Hoops being doing the Pud um I'm just really curious about what's intended there um this while there is some commercial activity along the corridor it it's behind a gate and I don't know if that's intended to change but like I actually had to look it up cuz it I it always seem like a I don't know I I'm curious about the commercial component here and so especially because what we often hear is it's hard to make commercial like to get it full um do you and I don't so so that's one of the reasons like I get that that's the that's the thing why you can't do R4 e um and why it wouldn't work as as office and I don't want to discourage affordable housing by any means and so certainly the public benefit that you could have through having it as a PUD like locking that in is helpful it again is just curious to me like the Pud process is not one that gives you flexibility because if anything changes over time you have to come back to us and then it's really expensive so I'm not trying to talk you out of it but I'm kind of saying like again I get that what you're planning on doesn't fit anything else so it meets that criteria it's just curious thank you any other Commissioners with comments oh commissioner Adams I'm going to make another comment that you might want to ignore um but uh which I have a tendency to do I don't have a huge amount of heartburn with the parking but I I think if you're going to come back with the same amount you got to justify it Benchmark it tell us why that you need that amount of parking because I I don't want to I don't want to see ground floor retail go in and then not be activated but if it's if I think coming back in with more than just we think we need this amount of parking to activate it with actual data would be helpful to Anchor that discussion because if we can get more housing out of this project that would be great instead of parking council member dish yeah I'm really going to just follow on the same theme but there is uh in your report you suggest that the prop excuse me that the proposed development enhances the walkability of the existing neighborhood and it is hard to see how that would be true um with the amount of space that's devoted to parking here um you wouldn't even be able to walk between these two buildings without having to walk through a parking lot which I have never found to be a pleasant experience to add to I think commissioner white and council member R disa's uh Point um one of the standards for the PE zoning design review would be actually the provision of open space and so I understand this is kind of like an underutilized it's a grass field right now that's what it looks like so I love the idea of infilling it with senior housing and and from what I heard this is all electric hey pumps you guys are planning to have an all electric building is that correct that' be the goal um we have to work it into the perform to make sure that all adds up correctly but that's absolutely okay gotcha I think for PUD standpoint um again the the provision of affordable housing and so long as it still meets the you know sustainability kind of goals of the city um and just I think it's really the provision of public you know open space that you know allows for recreation as I know noted I think in one of the slides it said that the nearest park was about 2,000 ft away um and that's actually the maximum that I think people walk period like otherwise people take different modes or they're very not likely to do so um especially if it's geared towards seniors right with possible mobility issues I just want to be mindful want to make sure they have access to Recreation Etc but overall to me I'm infill of a currently V vacant you know grassy field to be filled in with affordable senior housing um that is sustainable um I think just the provision of that open space would be awesome commissioner hamers so I'm really supportive of this overall um I drive by this property quite frequently and I've always sort of like what is this and it's really cool that this is going to become um a lot more housing and affordable housing I have similar comments on the parking um the so I was trying to do the math on the like 49 units and it looks like they're all going to be in the new bu but then when I was looking at your breakdown like 14 + 14 + 14 + 4 doesn't equal 49 it equals 46 so just when you come back like clarify exactly how many units and I guess just back on the commercial um component of it which is great if you can get tenants which we have hurt we we've had you know Property Owners come to us and I'm thinking specifically of the George to convert commercial into residential because they're having trouble filling it I would I would I don't know if this is possible in the design but like if there's a way to sort of design that commercial space so that it could be easily retrofitted into residential if commercial just wasn't working out you might just want to explore that but thank you for bringing this to us abolutely uh commissioner Weatherby yeah I would agree again on the parking it just feels like a lot of parking um I think I am less concerned about the commercial than I might be if it were a different group bringing it to us um the petitioner has a long history of commercial success in the area so I I think probably has a better idea of what commercial might work in this location um I I do have similar concerns of like right now it's a big fenced in area and like I'm assuming that won't be true going forward um one of the things that I would like to see and I I I don't know what's possible or what's not possible I'm just looking at the map here but things like um uh Community Gardens connections to the Pioneer Memorial Park so that there are some connections because otherwise it's pretty isolated and front's unpacker and actually that neighborhood is a nice neighborhood in the back so so whatever kind of connections could be made as part of of the kind of green space and would would be I think positive thank you any other Commissioners with comments feedback do you as a petitioner think you got some helpful feedback absolutely thank you so much for all the feedback we um we'll take this all into consideration and um do adjustments to the best we can and and uh hopefully be back for a PUD resoning right perfect thank you so much all right great uh we're going to move on to uh thank you for uh for coming yep and then we're going to move on to other business this is um actually the uh we're going to review our schedule and this is the meeting schedules SL meeting cancellations for the June 11th working session and the July 2 regular session so Deputy Kelly sure we queried the Planning Commission members for whether or not there would be a quorum on the 72 meeting and it looks like there may not be a quorum for that meeting as it falls around uh you know City Holiday 4th of July so we recommend cancelling that uh based on uh your attendance and um where the date Falls also we have no currently we have no petitions scheduled for that are ready to be reviewed yet in July so I don't even have any that I would be moving to a new agenda uh so that gives me some comfortability too uh the 611 working session is normally when we would have advanced some of these types of presentations around P prep PUD petitions and so forth but since those have U we've had space on your regular sessions we don't have any current agenda items for the 611 working session so that was a proposed cancellation thank you um we'll just move into discussion and I'll motion yeah commissioner aens just one other thing I noticed that on my C on my calendar at least the October 15th meeting my calendar invitation is for the 16th currently so maybe we can make a note to update that I will bring that up with our administrative staff tomorrow thank you any oppositions to this any other discussion items okay well um I think we do we have to vote on it to cancel it yes we' need a a motion to cancel with the moover second okay got it do do we have a motion to cancel okay um move by commissioner Weatherby seconded by commissioner Mills um all right we're going in vote to cancel June 11th working session and the July 2nd regular session oh Voice vote all those in favor say I all those opposed motion carries all right we're going to move on to section 11 of the agenda which is public comment this is a second opportunity for individuals to speak up to 3 minutes on any issue um we'll first hear from those present and then remote participants to speak remotely please press star 9 if on the phone or use a raise hand feature in Zoom for phone access please call 877 853 5247 and enter meeting ID 9776 6341 1226 City staff will select callers uh by the last three of phone number or by name if available uh go hear in automated announcements when it's your turn to speak and please ensure you're in a quiet area and mute any background noises for all participants please state your name and address at the beginning of your comments and do we have anybody present that would like to address the commission am I all to ask a question yeah yeah yeah you have three minutes sure um thanks again um Zack Weiss uh with best uh 2424 Stadium um just want a clarification on the tc1 one of the regulations uh the 100t um residential buffer uh sort of my question was what was the reasoning behind enacting that and in the you know specific case of the washingon stadium split if the regulation is from a signalized intersection I guess where do the measurement take place and how does it affect residential development along that Corridor um so I don't know if um U than yeah thank you um sorry I I know that was highly specific but fig but the Planning Commission isn't obligated to answer because it's strictly comment so it's at their discretion if they you still have time on the clock if you'd like to use it no that that was it that was just one a clarification while I was still here so um got it thank you thank you do we have anyone else present that would like to address the commission we'll try to get back to you on that H questions thanks Charlie Ken Garber again um 3551 package still up on the board um sounds like a great project and but I agree on the parking stuff um yeah hope they come back with less but otherwise they really welcome um PUD in my opinion um I guess your NE the last item on your agenda before adjournment is commission proposed business um I guess this is I'm going to come to you with a public proposed business here um I this is something I brought up on May 7th um I don't know again you don't have to you're not supposed to answer me but think about this this is about section 5184 D on uh in your UDC exception to height limits I'm just back from the citizen participation meeting for 611 church this is the 19-story building um between church and Forest just south of South University and they took advantage of the 30% um height exception uh based on the sustainability component uh which is defined in the UDC as um when and where a solar collector covers at least 0% of the building footprint area on a site and the electrical panels of the building have capacity to solely power the site by electricity including any conduit and other necessary infrastructure for future conversions if complete electrification is not achievable at the time of initial construction so um yeah there's putting up some solar panels doesn't amount to really much in terms of the demand of the building or building that High um and they're making it electrification ready but it turns out all that is is um enough conduit to in theory put in a rooftop electric um heated boiler but when pressed they agreed that that isn't the ideal heating solution all electric you want to go with a vrf a variable refrigerant flow system which is a completely different system in terms of the guts of the building you'd be running heads to individual um units you wouldn't be using um a a boiler system or forc air system like you would with furnaces so they agreed it was pretty unlikely they would ever make this conversion um but they're sort of doing the genu flecting to meet the letter of the UDC and getting the extra 30% in height so uh what I would like to see is that Definition of sustainability component for the uh um height 30% height height exception Revisited and actual and call for um electrification itself at the time of construction um and maybe and affordable housing uh component which I guess is 15% of units to 60% Ami so um that's my public proposed business for tonight and thank you for taking that into consideration thank you Mr Garber do we have anybody else that would like to speak at this time seeing no one do we have any remote callers there are no raised hands right now thank you with that I will call close public comment uh we are moving on to the next agenda item commission proposed business is there any commission proposed business commissioner white uh at the recommendation of the Deputy planning manager I'd like us to look again with our comprehensive subcommittee um at this PUD that just came in and why our existing Sony um would not allow this and why they have to go to apud and then I having heard what Mr Garber just said I was looking in the UDC um 5184 defines part of it but it doesn't address the part where he is so if we do pick this up um Can sta at least acknowledge where the height limit um definition is for the for the uh solar CU it it's page 93 it's not defined in this section it's defined in another section and so if we do look at what Mr Garber is um referring to we just need the reference point of where the actual solar is defined and how it intersects with 5184 or D commissioner abens are do you mean that where the where sustainability component is defined so I went to look for what he just said in the UDC based on the code he gave me and I couldn't find it there and then commissioner Mill says this is it but the definition of the solar is in another section of the UDC so I think sustainability components in the definitions at the end of the terms but I think what you're pointing out is that that's confusing and so we should include it here yes or at least reference it so that we would know how to address what we are currently hearing got it cuz it's not got it you have to go find it got it so understood any other commission proposed business all right seeing none I'm going to move to the last item on the agenda which is adjournment moved by commissioner white seconded by commissioner Mills we are oh all those in favor say I I any oppos pleas move very quickly we are a turn thank you

and authorized through newspaper advertisement or ad website public notice of such meeting second all those in favor I I that brings us to 5A which is public comments Miss quades do we have any public comments okay thank you that brings us to six which is the approval of the consent we move the governing board approve consent agenda items a through o in accordance with policy bb- e second all those in favor I I thank you and that brings us to 11a which is the discussion and consideration and possible action on adopting a service for membership services Andor policy Services we've had this conversation a couple of times um we were we asked Mr Man to go back and find out what options were out there for us um Schoolboard Partners does not offer any policy services so we're not able to do um work with school partners and um the trust is does have a policy model um and we can see the fees here 25 um5 for a setup fee and $240 annually um my only issue just up front with the policy for me is is that we would probably be in the same situation that we were with the pre previous policy services that we had because those are copyrighted Too part of this sofg framework is that we do do a full policy diet to make sure that our sofg lives in our policy so because the trust doesn't have the sofg background or the sofg expertise for me it would not be aligned um we did do some research on Copper State education Alliance which I know that Mr Man can probably clarify a little bit more points but but it looks like they are aligned with student outcomes and the policy services that they have um they would be willing to sit down and actually cater those policy services to what craton's community um vision is which I think at the end is the ultimate goal that we want not every district is the same so we shouldn't be you know status quo copying and pasting policies through different districts the same I think they need to be tailored to us especially with the new framework that we're doing um so those are my two cents on that Mr man I don't know if you have any other information and then after that I will turn it over to our board members for any questions or comments yeah if if I could share just a few things because they were course they [Music] were not only comforting to me but they felt very aligned with the direction that we're moving as a district so and who I'm sorry um sorry um just sharing a few things about Copper State oh coer sorry um one of the things is you know they they they do have the policy manual ready to go um the importance of the board selecting a pathway this evening is as you mentioned that customization needs to happen so our team um needs to be able to work with whichever team we the board chooses to partner with between now and July 1st to get at least the Baseline of those customizations in place doesn't have to be perfect or 100% but we need to at least get enough customization in place to be within compliance and then we can continue to refine from there um I did also learn one of the questions from last week was about cost for hosting on board docs and I did learn that they that Copper State is currently building a hosting platform and it will be ready by July 1st for us so we won't have a need to add that board docs platform um so we did not pursue that further once we learned that um and then the last piece is um Madame President you mentioned Schoolboard partners and the desire to work with them apparently Copper State also has a partnership with Schoolboard partners and one of the things that we would receive as a member of copper state is discounting on any partnership work or workshops that we wanted to do with Schoolboard Partners so um I know in talking um with one of the other school board members there was still a desire to perhaps leverage some of the professional development and some of the other resources of Schoolboard partners and so um if we were to choose Copper State that appears to be fairly aligned and um I know there are some discounts that we received in our prior partnership and so those will go away but this would at least replace it with some some new discounting for some of the other work that we want to do awesome no and I appreciate I think having the clarification with the board docs helps because like on the surface you look and you say well you know the services provided look pretty similar and the trust looks significantly cheaper but I also was like even in their Q&A even outside of their legal ease like it sounds like we wouldn't just be paying that 200 and whatever or Andor the Thousand policy review it sounds like we would also be racking up additional like it didn't seem very clear like yeah and there was a lot of possibility for extra hidden cost including as well the hosting of the platform so to be fully transparent that's going to be true because we're going to need to customize so there'll be some truth to that regardless of the platform that we go on the difference is what we would end up with um through the trust is a modification of the trust policy as much as we had the modification of the asba policies the the Copper State policies are designed to be a starting template and then what we end up with as our district policies are ours so that kind of elimin as president CIO alluded to earlier it eliminates that that future your problem or concern with them no absolutely um Miss Gibson McLean any questions comments no okay um well with nothing being said more questions or comments I'm going to go ahead and put out a motion I move the governing board approve Copper State education Alliance effect of July 1st 2024 second all those in favor I I and I thank you and I look forward to getting a little bit more information hopefully by the next board meeting we can have a little bit of more reassurance on what this policy um remaking is going to look like and have that but I'm really excited to start a new uh partnership and actually delve deeper into our sofg framework because I know that Association is going to be aligned with the work that we're doing so um that's great just for an an annual approval too right yeah this is just for one year I'm not I'm not trying to be pessimistic but but you're absolutely right we're we're a data a data informed district and we're going to go in a year and figure out what happens within that year absolutely um with that being said um do we have any future agenda items that brings us to our item 12 hearing none that brings us over to 13A and I move the governing board adjourn second all those in favor I muchas gracias thank you everybody have a great night

um and the reason for that is um it allows us the ability to have dinner um you know I I typically end work about 4 you know anywhere between 4 and 4:30 um and literally I'm rushing to get here um and I'm lucky if I can you know stop and grab something from Starbucks or or you know whatever's convenient on the way here um and I I personally would prefer to be able to have dinner with my family um before uh attending a 5:00 meeting um so I don't know if I'd H I have to make a motion to uh add a time to the schedule because it wasn't added um ination has deter start time for meeting okay so it's on there okay um so so that would be my recommendation is I mean we're already here um you know meetings typically with after celebrations we typically start at 6 um so that would that would be my preference um what do you think um day of week at this point in my life um doesn't matter all um whatever the board votes um at this point I'm currently in a weird chapter of my life but um the time thing um listening to the public you know both sides I guess a couple people that spoke you know they they have personal reasons and I understand that we have public meetings publicly for the public to attend um so I want to make sure that that we have I do want to take into account cabinet as well because those are very very long days um for all all of you that attend um so I went I just did a little bit of research I looked at 11 school districts from Paradise Valley Fountain Hills Phoenix High School Scottdale tempy High School AJ tempy L Queen Creek Mesa Gilbert and Chandler and that's 11 school districts um so all but one school district um started at 6: p.m.

but everyone is invited to a reception at 5:00 p.m. here in the that we have every year all the committee members are invited to attend the uh reception where you'll meet the guest speaker and we'll have a little luncheon and everything before and then we'll go out about qu to 6 uh for the graduation from here okay and so do we have someone that will speak on behalf of the committee the chair or is it just you or the assistant superintendent yeah so this year um I will I I typically speak so this year be uh speaking the guest speaker and Val in solor are speaking okay thank you yeah yes so the Elks mathuin was the last community that had the vote and they voted to uh first they voted no and then last night they changed their vote and voted yes for the Elks so we now have all four of our communities that have agreed uh on the bond and uh us purchasing the Elks uh moving forward so the next uh step in that process is to try to help the Elks find a a new home a new new location and so we are start still looking we have a I have maybe one lead at this point that I'm going to to pursue and that's what National Grid uh so uh we're looking at a way to find that lot for them and once we can secure once they can secure a new lot or building there is a a great opportunity withth but they said they don't want to move to methan uh there's a building in methan that's available the Rond view which would be a perfect spot for them but uh I tried to convince them to grab that but they weren't interested in methan they want to stay in South Lawrence so we have one lead right now that could be a possibility so if we can get that done then we can sit down and do a final negotiations with them excuse me you one of I'm sorry I just want to hear that you said one of the district voted no first oh yeah who was M original city council voted no and then uh they came back this week and changed their vote um and voted to pass it so it's now approved by all four communities uh when did they vote no which meeting they voted uh two weeks two weeks ago they voted no and then they met again Monday uh and they last night and um they were uh uh due to one of the council members who was a graduate of the school a carpentry student student actually that I taught many many years ago he worked hard to get to the other two more votes for us and he was able to get two people to change their vote so a person that votes no has to bring it up at the next city council meeting which that person did and then there was all but one person voted yes for it so then it passed thank you come questions else all right website um are uh we still trying to finish all the doing the finishing touches to the website we had uh we had to take more pictures uh and uh that was done a couple weeks ago three weeks ago Brenda so we had a a company in taking all new pictures for the website and uh I think once those pictures are been reviewed and um by to and to ensure that all any pictures that were taken uh have parents' permission to utilize um then we will be able to complete the and hoping to uh bring it on board beginning of next school year in September the new the new uh website with a lot of upgrades and and more interaction I mean more I think it's more friendly um for both parents and for staff to utilize and access and it has been in the past it's easier to follow and uh I think you'll uh we'll present it to the committee in the beginning of the school year we have our first school committee hopefully it'll be done by then any questions on the website on the website would would they be able to have the Spanish uh option for somebody to be able to read and and and navigate through the website in Spanish yes there's an option that they can click on and be able to read in Spanish y y uh superintendent the uh grant for the auto collision so we we have an opportunity to uh obtain a capital skills Grant maximum of $2 million and we put it out to all the uh shop programs to see if there was a need for any uh equipment or um if you had a $2 million if you put in for a $2 million Grant 30% of it could be towards uh structural or um a lab construction of a lab um um Auto Body we had a conversation with Auto Body had uh and machine shop where the two three shops actually uh were looking for uh equipment so it was autoc collision and machine shop but autoc collision had we believe the biggest need U when you went into their shop was extremely crowded kids were really on top of each other so in order to we looked at a possibility of how we could get more space and the uh what we came up with is to uh take the two spray boots out of the shop which would then open up another 2,000 square ft in the shop and put a small Edition outside the shop and put the those two um pieces of the new spray boots outside uh the other Advantage was the existing spray booth was not the newest technology newer technology the technology we have now doesn't allow a lot of cars you can't repaint because of all the sensors on them and because of the way the space is heated versus the uh uh cars not being the target of the of the heat uh so um the new technology allows for um uh ultra light to um be part of the technology in terms of spraying the cars so not in steading instead of heating the space the car itself is um targeted as the focus of where the heat is and allows them to paint uh cars with that are electric and cars that are sensored so um we uh have put in a proposal for that we get that that allow us to purchase the two new spray booth that are worth about $600,000 and uh put on a an addition as well and then also upgrade six new machines in machine shop that are uh outdated and need to be upgraded uh so we're looking hoping to uh to hear on that uh within the next four weeks whether we got that Grant or not uh that'll be a great opportunity to upgrade that program so I did want to give you a heads up that that's something we put in for any questions deduc so uh the little reggies uh you should have on there two documents one with the existing cost that uh that we have uh this year and then the new 3% increase uh document that shows what the increas is uh for the uh upcoming school year so uh we would need a vote of the committee in order to increase the uh cost by 3% for next year for uh students attending uh the program questions I don't see you just throw something at me I'm sorry n I'm not that bad um yeah is this open to like the public or is this no only person only uh people who staff members only yeah okay okay that was it I question yeah why are we increasing it again I know you brought this before and I asked you for the um we increased we increased increasing the rates because of the increase in uh uh salary increases for the staff uh and we're um trying to uh make it more a little more coste effective albeit not a whole lot just to um get mean a staff for the for the daycare that's for dayare increase the staff for the daycare that's for the daycare yep for uh parents who have children that are our staff members who have children in the daycare I'm sorry but this is a shop and it's also a shop it's also a shop so are we don't we get grants to cover the shop so we we get fun for that shop yeah so the teachers themselves we get funded for the teachers themselves but then we also have eec teachers because the teachers alone can't cover all the the program and the kids so the teachers EC eec teachers are not covered by uh grants and they're not covered by uh chapter 74 funding so in order to pay those staff members uh we have to uh bring in Revenue motion motion to accept or new rights questions more disc miss tler Mr Jones yes Mr Mahia obain Mr Mercedes yes Mr toox yes M Faris yes Mr ha yes the driver's education Mr this is just information uh yes so on the driver's ed at one point we were working towards trying to operate our own driver Ed program um we were trying to um do some Partnerships with one of the driving schools uh after several months of working on this um and looking at the cost for us to continue to try to pursue this uh We've made a decision it's not cost effective for us in fact uh at what we have to pay our teachers it almost costs more would cost the students more um because moving forward this year we had a grant so would be C cost effective but moving forward without a grant that's guaranteed every year would not be cost effective so what we've uh decided to do is to go out for RFP and try to partner with the school that would offer um that would do offer a program here in our school but at a reduce rate for our students so we're putting out a RFP to try to uh get a program that's more cost effective and um uh but be partners with the school so that they would um operate here operate the classes here at glts questions yes is this related to the cards that we were trying to sell to the yeah so the cards we were trying to sell we will no longer sell uh to them well when we looked at that um it was possible and there were some challenges but the um the problem uh was not so much running that particular prog program but the ongoing uh cost after this year so it didn't make sense to sell them then buy them back if we weren't going to continue the program here at glts so uh that's why we abandoned that process or that attempt to uh operate program ourselves here at the school so we're no longer I'm sorry we're no longer continuing with the possibility of of of of the driers head for school so we we are the program we started we're completing that program so students have had the advantage and that program will end when this graduating group of students are in the program finish the program so they won't be impacted by that but moving forward next year we will be offering a we will be partnering or we would put an RFP to have a driving school operate here at glts the classes um so that they students can do it right here in the building after school and where when we put it out there as an RFP we will try to work with the school that's can give our students the best rates so U uh request for um um a uh proposal for for a proposal request for a proposal uh on on it thank you yeah questions person considerations School adjustment coun June 30th Mesa medical assistant instructor effective June 30th Miss F fat elom programming instructor effective June 30th leaves of absences none retirements Mr Richard Gonzales CTE coordinator effective June 30th I believe he's construction right yes um no appointments uh job posting CTE grading for Quality one facilitator 15 hours three summer curriculum positions 10 hours to align CT grading practices to grading for Quality policies per local 1707 contract Stout date July 8th 2024 new position we need a vote on that discussion can I get to discussion U discussion motion to discuss okay motion to discuss this matter okay discussion uh yeah so the uh 1707 contract I haven't received that yet can that be sent to us I requested it in the last meeting have not you can get that right off the school website but I I went and I couldn't you couldn't find it I I went and I couldn't download it it wouldn't open the PDF would not open okay yeah I can get your copy of that thank you and I'll check on the website too but uh if you go into Human Resources I believe you pull it out of Human Resources I'll ask Susan L to send you a I'll ask her to send everybody a copy a hard copy are there any other contracts you're interested in okay can we get a vote we had a sec we had a motion and it's a motion to approve it to approve this position to be posted yeah and we had the second right y we did the discussion Now call a vote Miss Farris yes M dler yes Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr toox Mr haam yes future agendum items none and there is a need for an executive session motion to enter into executive session I'm sorry Mr there's a motion to enter into executive session we will yes motion uh seconded all those in favor [Music] opposed very good Jerry good night than [Music] yeah you have it is it this year's I [Music] don't e e e I was just going to text you we just did that from my back in back into section folks thank you we need a vote on we voted on the minutes we need to vote on the nonre increase in Pay I have a recommendation I mean uh motion we doing them separately we're doing them separately first one is first one we got a second we let's vote on doing it first we going to give the non reps Merit all right let's go to assistant superintendent first contract approvals make a motion that um uh um uh the assistant superintendent increase I can't hear you she made a motion to approve the assistant superintendent's bar when that light goes on you can talk all right thank you I'm making a motion thank you to approve the assistant superintendent increase I have a second is that the correct motion second Mr Tabo any discussion the vote Please Mr Mahia yes Mr Mercedes yes Mr tbox yes M Baris M dla no Mr Jones no Mr Hayden yes next one data and assessment specialist motion to approve the Merit increas a second Mr toox any discussion call Mr Jones yes Mr Mahia yes Mr Mercedes no Mr tbox yes Miss Baris yes Miss dla Mr haem yes C access leaon I'll make a much to approve second discussion M no Mr Jones yes Mr Mahia yes Mr Mercedes no Mr toox yes Mr Ferris yes Mr Hayden yes we needed a vote on the attorney also yes I have a motion on the uh attorney I'll make a motion for that too second discussion pleas Mr toox yes Miss Baris yes Miss dla Mr Jones yes Mr Mahia yes Mr Mercedes yes Mr hayen yes not I think that's it no excuse me the very first consideration that we need to a merit increase for um non reps very first paper very inre for non reps it's the sheet here Mr yeah those are the non reps yeah all right we have one two three four five six seven you want to do them one at a time or all at one some do them all all at once all right can I have a motion make a motion to the increase uh second Mr toox discussion Miss Barris yes Miss dler no Mr Jones no Mr Mahia no Mr Mercedes no Mr tabx Mr Hayden yes I think we got them all now you missing anybody motion to adjourn no I don't you somebody give it to me Mr ha just pleas just really quickly um so if we were to talk about reorganizing the school committee meetings to two times per month two Tuesdays alternating uh at 6:00 in the same location can we do that and you could coordinate with the superintendent's assistant for future take if we could vote on that please take a vote on yeah y so I want to make a motion to reorganize school committee meetings to twice a month the second and fourth Tuesday at 6:00 in the same location second during the school year so as we have now okay I think M second it first any discussion I do um I I do travel a lot for work um I guess I'm going to have to if this gets approved I'm going to have to be a lot of times to be on zo because when I you know when I when I did run for this get a yes or no choice yes well I'm then I can put a uh yes or no fine I'll put a yes or no and all right I think um I just want to sorry I want to amend the motion I said the second and fourth I meant the first and the third Tuesday don't hold us to the let's go every week I want to check the calendar so just two Tuesdays a month depending on the schedule that's put forward I I got to have the calendar yeah okay thank just two Tuesdays yeah thank you second yes okay go Mr toox no M Ferris yes M TLA yes Mr Jones no Mr Mahia yes Mr mes no Mr Hayden no um I will I will say this I'm going to leave this I'm G to have more discussion on this um we did this every once a month for a good reason um it was very time consuming God and uh a few of us couldn't make it but I'm not going to leave my mind Clos to it we're going to uh discuss this more put on the agenda at first meeting even discuss it during the summer oh sure and I can get together with every anybody uh for a quick hello or I'm sorry did you have your hand up yeah I did um I know don't kill me here I think the prior the prior vote not this one on the Merit raises Merit increase for nonre which did not pass and I'm a little yes I think it did pass it did did not pass it did not it did not pass and I'm I'm I'm look it pass one you don't pass the other but I mean you do one I don't Does this does not make sense to me doesn't make sense that we passed the the two they have the specialist and the other one and we did not pass those that's why we're here for discussion excuse me that is less than what we did pass doesn't make any sense to me even at midnight who that oh boy what did I sign up for can't change the vote okay then I'm going to make a motion that it's some Point next I don't know I'm going to make a motion that it's reconsidered now the motion I'm going to make a motion that we reconsider the vote no no now it doesn't I don't know in September canot do that okay no you can't can't do it tonight we have to I got to look up Robert TR I'm pretty sure you can't do it tonight you can do it for the next meeting okay for the next meeting then you don't do anything I'm shut off yes Robert's Rules well it's you guys didn't make sense to me I'm going to you something you you didn't make sense to me I'm going to tell you I made sense yes cuz you were consistent but everybody else was not exactly doesn't make any sense to me I voted for two people I voted for the people that I thought if I be doing somebody else's job I want to get paid so I'm thinking as a business owner I'm a business owner and that's always going to make my decision she's been working for somebody else's doing covering somebody's job if I be doing that job I want to get paid so I pay for that one I bought a yes and then for the second person that I bought a yes is for the special education person this person has something extra to her I've see the value on her not a special ed that wasn't a special ed that was a special TT T sorry okay but we do need a business manager that I believe that has value to the students and that's why I voted yes the only two people that I voted yes was for them too right and I I I can respect that you but I also think that we overlooked something else and that's why I will bring it up again when I'm allowed if I'm still on this board second thank you

or later um just just putting data out there um and then all of all of them seven out of the 11 had a work study so we're taking to account having dinner with family allowing um families to to have dinner with their families or take care of things and be able to come in um and then another concern brought up is the length of our board meetings um some people said two to three hours is long I I think two to three hours is sufficient for the fact that we only get to meet once or twice a month um I think it's absolutely necessary and and it's going to go long when we have a 45 minute celebration for our staff and students we absolutely want to take take the time um to fill it so two to three hours I think we we just we come to expect it yes in the past we've had some meetings go I think we had one what in five 10 minutes um but we're having more thorough discussions than I think it's absolutely necessary um I would I would like to see The Works a work study or study session be implemented and but I like the idea of the work study being one day and a board meeting being another day um which five of the 11 districts that I researched they actually do that so they they focus on and that's assuming that that's five of the 11 I'm sorry five of the seven have um work studies are able to get all their District business done in one day a month and then you know have the study session on the other day which I think would cut back on overall time spent in board meetings so that would be a recommendation that I would be open to it's not just having them on like start an hour and then have a meeting and have an hour study session have a meeting like break get up this days strictly for information and and just a shorter true Focus one to two-hour meeting if necessary and then we have a district business meeting another day so I I don't know if I gave any input I tried to provide data um but this is a tough decision to try to impact everybody that's involved in our board meetings uh president Anderson I think uh the work study is beneficial um ultimately the way I view the World As Time cost ratio so I look at the work study is still time and commitment here and we're still doing the same things if um I think there is a potential concern I recognize and see the benefit of multiple days um but the same issue that we already having with respect to getting everybody scheduled as far as the five individual board members not to mention the varying cabinet staff adding another day I think makes that very very difficult um in that like I have to get child care and those types of things potentially go ahead correct I'm sorry I just clarify it's not adding a dat we we currently have two days a month what we're doing but changing it to instead just two board meetings one of the days is work study or study session the other day is just a regular board meeting we currently go basically two times a month it's just one is work study the other is board me so to clarify on those workday then they wouldn't be action items if necessary but the whole sole purpose of it would be to do information items have all that discussed beforehand we take it to the board meeting after the fact I'm I'm potentially open to that and I I guess where I'm at is I struggle to see how that's really going to change a whole bunch of time from what we're currently doing um obviously I am more than willing to figure out how to make things a little bit more efficient for us um with respect to some of those times I think it is important um to keep in mind a potential time change um in that we have already talked about if we're having an unwillingness to Move It from Wednesday to Tuesday we are then asking some of our cabinet members to after a day of work that they are contractually obligated to be here an extended meeting that they're contractually obligated to be here and then potential travel after that to other things that they are contractually obligated to do that is a lot of of requirement for an hour of time and I get that for us we look at it as an hour of time is not that big of a deal but if it's putting them driving at 1:00 a.

2 am kind of deal this then becomes potentially problematic because as it stands now we usually leave about 8:30 when we start because I think it's important to do the you know hickley adventures and all those recognitions that is putting it again even later and potential risks and I don't mean this in a um callous fashion but liabilities to uh you know accidents and vehicular uh incidents because we have strained staff members um and I just would like to keep those things in mind as we you know finagle I recognize that there are some community members who like the six o' because of work and all of those things and I do think that matters these are also years out right so you know what the dates are ahead of time and some of those kinds of changes and so I think think pushing it back to six while also keeping the you know higgle Adventures type of deal I think could be potentially asking for a a greater difficulty on staff because cabinet I I do think obviously we can't have a board meeting if not all board members are here but we also can't have a board meeting if we're not being presented the information that we supposed to be presented and I think that matters because if a Cabinet member cannot be here for something um um I mean that that impacts us so as far as if we're looking at changing the time to six then I would respectfully request that we at least then look at cabinet suggestion of moving it to Tuesday because it seems as if the Wednesday time frame is the biggest strain and we're already then putting that that strain a little bit more to Cabinet specific by another hour if we're not changing the day sure and I would love to also excuse I think we already don't require Administration to be at board meting meetings correct which is thank you for those attending today but I want to make sure that um if they don't need to be here they don't need to be here and I understand that sometimes questions arise and it's okay to say we will address that at a later date help me to understand your mind though whenever you said driving at one or two in the when would they be driving at 1 or two in the morning well so one of the things that it was requested or put forward to us on Tuesday is because we have some things that uh cabinet members have to attend so for example I'm going to call out Tyler we had a board meeting I don't remember what month I'm sure you do uh in which we didn't end till about like 8:45 and he had to drive four hours because he was speaking at a conference the very next day um and he had to present the budget to us so he literally left this meeting to get in his car to drive uh and from my understanding this is something that happens not necessarily for Tyler frequently but for cabinet members because of the Wednesday and when other types of obligations are and that's why when we were given the dates Tuesday was uh a request from the cabinet essentially because of these other obligations that we like for PD or other things that they have to do and the timelines of when those are and so there have been a number of instances in which after our board meetings certain cabinet members had to go fulfill other obligations you called into one Mr Mo was that not ideal I was okay I'll answer that's not ideal but um um how often have you had to to do that um where you had to be here to give a budget presentation but then leave and have a significant drive back I don't want to make this all about me because that is not the intention of this I know um I mean that was one instance there's been several conferences where I haven't been able to attend or I've had to defer and come at a later date and so I've missed you know professional develop we've talked about professional development a cabinets involved in a number of different associations I sit on an executive board for the Arizona School business officials I'm involved in legislation talks and also being on the executive board I have obligations to keep that Association um running right I mean and you all know you sit on a board too so I think a lot of cabinet members also are involved in different associations whether it be the IDE SP you know Jessica's and you know public information Association so um not only do we want a prioritize PD for all staff right I think we were just trying to create some opportunity for us to attend um some of these PD sessions as well ultimately we're going to go with the board's decision but and and I can call in right that is an option um but you know some of those conversations are better held in person and um I hate to say this but like sometimes our technology isn't always working appropriately and you know our some of my deadlines are statutorily and so um even I know the deadline sometimes the forms are not out from the auditor general and and those you know stack up to maybe everything on one date and which I can't change so um it's just my two sents but I know Sher and maybe other cabinet members have can speak to their obligations to or associations that they're involved in but and we can hopefully a there's a lot of things that are we are held to time frames where we have to have them on board meetings and there's other things that if need to be we could push them um out like when we ask for things it doesn't have to be the next board meeting of course but it's going back to miss van Hook's concern about Tuesdays and being able to review the agenda thoroughly um we would be able to adjust our process um we'd have to push it back and I you know Chris Miss Zimmerman would have to speak on this um is that even an option because that was a tough topic before of trying to push it the other direction to to meet the time frame for review um so I don't know just being able to get the agenda um a week prior or now we're getting it on Thursday then it would have to move to Wednesday um and yeah so a lot of dates are going to have to play if we're moving that those dates but also when there are holiday weekends um you know even like going out of town for instance if we're getting you know an agenda or whatever and on Thursday and then we're going out of town and coming back on a Tuesday like there's just a lot in play for um for and I can only speak for myself for me as a board member um the middle of the week works best cuz then it doesn't interact with you know being at of town whether you leave out of town on Thursdays come back on a Monday or Tuesday those other days kind of play into um travel if if people are traveling um I mean we've seen it with our you know during the superintendent interview process like people were traveling and just um you know different days weren't working working um and then also um making sure that we never have a 10: a.m.

meeting um again because those like me uh I work and I took the day off today without pay um to be here so um we need to ensure that our our meetings are held on a day that you know falls on a day and a time where most board members can attend and business can um Can Happen um and I I understand that there are obligations um you know for others you guys serve on boards you have other other meetings um but the primary the primary role um is your employment here as you know for since all you know Tyler you your employment is here and you being on a board is is something that you decided to take on um so that's a decision that you can either call in if you're not able to be here um or you know determine what whatever the priority is but us board members are the ones that have to be here um in order for for board meeting to occur um so [Music] um president Anderson I uh I think we're losing sight of what the intent of board meetings are in general um and that intent is to best serve the district as a whole um and so I think it is important to keep in mind what our focus is and and yes while we are important as board members to facilitate that specific thing our job and responsibility here is to do what is best for the district overall um and it is definitely beneficial for us as a district to have staff members continue to improve themselves and be the best possible staff uh that they can be just as much as uh you know we have staff members who have either volunteered to be a part of things some of these are contractual obligations you have to be a part of certain uh PDS or certain aspects in order to uh fulfill some of your your requirements as a staff member here we also volunteered for this position uh when we chose to run for a board and so again I think that is important to keep in mind the overarching for all of us involved is what's best for district yes to both of you we need to we definitely need to find the medium between um community and and um staff and board um again I I I don't care what day it's on right now it it doesn't it doesn't affect me um Miss W Mrs Wy said doesn't affect you either if if we are able to move it to Tuesday and we can get confirmation that I it is possible to shift how we receive information and when we receive information so that when we come to the meeting we are better you know prepared then um I don't see a problem with it but I I don't want to I don't want to speak for other people it's it's unfortunate there's three of us because I would really love to have other two input other the other two individuals input um attendance is huge um and like I said when we choose to be on the board um we need to also keep in mind the attendance of our board members so that we can have a a full house um to have a discussion with on our limited time together um are there any motions anybody wants to put I I don't something else I was going to say is at the benefit is we get to decide whether we do Tuesday or Wednesday these are out for the year whereas there are other things or other obligations of you know cabinet members I.E the the superintendent search those types of things that are not anticipated or not known ahead of time so I I think it is important for accountability of all of us here as board members in that we are vitally important in order to engage in this process and I'm not negating that we chose to do this specific role understanding what obligations were and the benefit is us getting this out ahead of time so for example and you've been on the board for longer than I have but over the course of the last year when my husband and I talked about vacation we looked at what board meetings were to ensure where we at the reason I missed one last year is because I had scheduled that vacation with the intent of not being on the board um so I I think there are some things to keep in mind in that our position is a little bit more flexible in that we know these things this won't again there are unforeseen circumstances like the superintendent but like there should be accountability to us and that we chose what this position was we chose to volunteer knowing what this is and we are given that ahead of time whether that's Tuesday or Wednesday is irrelevant my point is we know what those dates are and so it is up to us and we agreed to making that work um president Anderson um I move to um approve um the calendar for uh board meetings on Wednesdays at 6 PM I do want to note there's one board meeting that's on Tuesday the 15th that's bolded uh that's because we have a statutory obligation on the 15th to approve the annual financial report and the way our fall break lands we it you can't be can't be done prior to that um for for which date October 15th um so can we have a meeting on the 9th that's fall break oh it is fall break sorry the two yeah um so with the exception so I can um so with the exception of October 15th so I move to approve um the calendar for Wednesdays at 6: pm.

with the exception of October 15th being on Tuesday at 6: p.m. trying to write down do we have a second okay um I'm I'm not going to Second this one because um I I do want to try to maintain or or do the Tuesday to honor if that helps to have more of an aligned um schedule for our staff to attend but I do I would like to um entertain the idea of moving it to 6: pm and do a Tuesday with at 6 with the work study one day and the um board meeting the other day um so with that motion I guess it's a failed motion um then I'll bring up my motion my motion that we we have our board meetings move our board meetings to Tuesdays beginning at 6 pm.

designating on the two days a month that we have board meetings one be a study session and one being a regular meeting so it's better to have admin here versus board members being able to attend meetings that makes a lot of sense oh well I apologize then I misunderstood that you you would not be able to make to Tuesdays I thought you it's very difficult for me to make Tuesdays versus Wednesdays is what I'm saying so gotcha I'm I'm sorry I misunderstood that it was the timing of the agenda not the um attendance I apologize for that I missed I for clarification I was under the impression that Tuesdays were not desirable because it gave you less time to look at the agenda not a a ability to be present I happen to travel often and so for me Tuesdays are difficult for me to be here um so if it's more important to to not have board members here sure we can move it to Tuesdays um but that is a problem because of the fact that I travel often and I typically will go either you know Tuesday is when I come back um most of my travel is typically Tuesday um and I you know work remotely so sometimes I'll if I'm traveling I'll work remote and I'll wait till I'm done with work before I travel so that I don't have to take time off in order to travel um but I president Anderson and Vice President Van Hook while I respect that you travel we also have two other board me board members who also had to leave today for travel I think it is important to understand that there are more involved than just the three individuals here um when it comes to having needs beyond the board um there are also two board members that aren't here whose terms are ending so Technic Ally them having to vote on something for future board meetings that they might not be a part of is a concern for me as well so um I don't know okay with my motion not being seconded I assume then I will second the Tuesdays at 6 in terms of accommodating one or the other kind of deal so the this 6 PM being a change and the Tuesday being a change I'll second that and we can vote and then move on from either doing a new motion or something else uh I don't know what to do at this point because I've motioned and it's been second in but is it too late to say can we table it until we have five board members or do we need to get this done today I don't know we have three board members here to make a vote and to have to table it for we have a quorum we should be able to vote and it's frustrating for me when we have these meetings and we want to table it because there's board members missing um we have a quorum we should be able to make a vote so if you made a motion it was seconded let's vote okay president Anderson can I clarify something with um Miss Zimmer did you avoid on the Tuesday proposed meeting scheduled did you avoid Monday holidays there are no board meetings following following a Monday holiday on the Tuesday schedule so that might be helpful information maybe not but it was hard to necessarily see it all on you know this calendar so president Anderson cabinet will respect whatever decision you guys make the only concern is there's one more meeting before July so you know and we're sorry this is so late it's just been a very interesting year right so we support whatever you guys decide thankful thank you for being thoughtful around the holidays and and clarifying that um with a mo motioned and seconded all those in favor I I all those against motion carries nope yes majority two to one just a second to record this okay moving on to 7.3 discussion in possible action to submit policy priorities for inclusion in the Arizona Schoolboard Association uh 2025 political agenda um thank you for Miss Zimmerman and Miss Richards for making sure that this got out way in advance um this is um a lot and I I I sweat and I sweated going through it how we would possibly get this down to five bullets um I I did end up calling um the rep I forget his last name the representative from asba Chris I don't remember cman is it cman okay God bless you and and I because I asked him I said you know we've done this for years but I've never been certain so I just want to make sure I'm going say that what's expected is it's not necessarily the headings that we're focusing on although we can but it's all the bullets and trying to get it down to five we can't have more than five they just said five was ideal um so I will open it up to anybody that and I'm going to do my best to take notes on which items actually I have a second printed version um of what you would like to bring forward does anybody want to go first clarification um I thought we were doing the overarching categories that was the that was the email that was sent out was the overarching categories with potential top choices in that or did I misunderstand board member Wade sorry if that was confusing I called Julie bacon with asba and said can you help us navigate this she said some districts pick five out of the seven colored categories and submit that um is it cman I've lost my mind yes he got on the phone and he said that's acceptable but it's helpful if you pick bullets because they're more specific so and then I think we put pick five categories and one bullet I we we support whatever you guys decide so either way and and with the um you we can actually uh submit other things that we think we would like for them to focus on as well or change wording of or delete or ask to delete I I would if it I don't know if it pleases the board I think that we should look at identifying those overarching categories and then maybe to plus or minus uh you know of like the best bullet points for our our district specific in terms of you know time and the like considering it is 215 it's interesting because you say that in my circled bullet points although I didn't get to five fall under just five of the the tabs yes I mean so if we want to miss V hook do you do you want to follow kind of that lead or would you like to address specific or will will we will address specific bullets but um uh president Anderson what were your five categories oh my five oh thank you my five categories were improve outcomes for all students which is the green one the next one um would be the orange School Safety and Security the next one is the other orange adequately and equitably fund district schools and then and then the last is blue preserve and strengthen local control one two three four that's four that's four oops one two oh you're right oh I because I had one to add under red require public accountability for taxpayer dollars uh given our district I I had the same five in that I mean Rural and remote schools aren't necessarily our biggest Focus um if board member Van Hook those five overarching categories is that is that including things that you already were leaning towards or is that not including the categories you were after um I wrote down things that um about each section um that I would like to take the opportunity to um to read um I didn't necessarily highlight specific items um under each category um I mean there's obviously student safety is a top priority for me um [Applause] but I wouldn't select any of the bullet points that they have under here um other than that um obviously improving um outcomes for students um but again I think their bullet points are garbage [Music] um were there any that you wanted to add for for the tabs that we can um change I mean for school safety uh I mean it's it's an item that is um on our um that's supposed that's going to be on our you know Bond and override election um but we're only allocating $2 million to um to safety I would I would like to be able to see more money go to that um yes but I I don't necessarily um I I didn't select any of their bullets so I don't know how I would uh reward it but you know change I don't know I don't know how I'd reward it I didn't I didn't follow the the instructions that we got later uh president Anderson I I would like to suggest that maybe that we just do those five tabs the one thing I would like to say for a a potential bullet point that I think avoids uh what I hope would be potential issues that any board member might have because I think this would be beneficial to us specifically um is actually two bullet points I think they happen to be in impr wait no I lied uh they happen to be in adequately inade equably fund district schools the first point um but there things specific to us the first is provide full-time K through 12 funding or uh kindergarten funding so if you look on the left hand column the uh second Bullet From The Bottom says fully fund full day kindergarten including kindergarten students in override calculations we've talked about in in budgeting how that's not included and we provide it's full day Kinder I don't do we have half day Kinder yeah it's I thought okay um it's full day so we actually we are paying for something that we're not getting money for and I think most places overall have kind of progressed towards full day kindergarten but as we all know Arizona's laws for Education are are I won't say ancient because they're the decade of my birth but um they're old and outdated um and so I I think that is a real beneficial hope for our district if we could get the funding also including those students in the override calculations when we talk about that because it's money that we're spending that we're not really getting getting in for you know um and then the second one because mostly that way Tyler can stop having to talk about it the repeal the Constitutional a considering the fact that every year we're beholden to the state legislature on whether or not they will or will not do the override I think I think those avoid anything other than those are just straight benefits to how we can function in terms of financing our our district here okay um I think it'd be good to stick to the tabs um the five tabs unless you don't agree with and you want to make any recommendations I don't I I mean there's a lot of things that I don't agree with what they're doing and um I mean this whole this whole document shows the true nonpartisanship of Asa and I you know in one point they push for local control and then in another point e e thank you sorry I totally forgot um so yes I don't I don't like the fact that um this entire political agenda is very one-sided um that completely shows their um the fact that they're not very nonpartisan so I can suggest things but I don't know if you know I guess I could suggest it and see if you guys agree um but I wasn't prepared I did I didn't follow the instructions that we got later I thought we were going to discuss each category and I was going to explain what my concerns were and and go from there so um as far as adding items is it possible to to put on there like we would like for them to advocate for or find a way for there to be interest bearing investments in I think that is one of the ones or something similar That's The Preserve and strengthen local control I think it was in there the third bullet point says allow school districts full flexibility in the divesture or use of taxpayer wait nope I lied not that one um but specific to that you know you know what I mean like I don't know if if that's is that too big of something is that even something to attack I know that's a huge breakup of the system of how it is and then if that if we want to add some language to support that something they can work on and or or also um it would be nice if public a public service like this where we're volunteering time so many hours and having to misw workk if um like jobs this is big and I just call me silly I don't care um treat it kind of not like jury duty but where jobs canot can exempt the absences for the time that they spend at board meetings something to that effect um you take into account that this is four years and just even the minimal time that we have on our calendar is is and that was not even close and we may have doubled it this year um and so it would I think that'd be something to step outside the box and look into to support these people and might even get more people to run so we're just not stuck with a smaller ticket and and other people have that opportunity obviously president Anderson I uh you know agree with you um in those types of things I think there were some things to at least hopefully encourage more people to do I.E you're trying to get signatures one of the options is like an electronic thing uh I say this with love as a longtime government teacher these are these are lofty goals um most of these things aren't going to come to fruition I think what ends up happening is you collaborate and you collect what do you think are our biggest bang for our buck kind of deal based off needs um it's also difficult given that you know you have your rule versus urban districts and the needs of them and how they vary uh I think I think those things matter I I think um two of those things the the stuff that's specific to board members um while I obviously personally would agree with that that is going to be very low in terms of this is benefiting students or schools overall whereas that just benefits us don't volunteer will be the answer that we get from that as far as the divesture with respect to the uh treasury obviously I'm not involved in finance and I definitely know absolutely nothing about Financial law and all of those things uh what I do understand sometimes with government funds is I may pay person a with person B's money knowing that money will come in and I can just transfer around and so I think that's part of the reason why the state keeps it and they don't give us that option because then they can move it where it needs as they need it because it's kind of a rolling thing with respect to property tax and the like yeah so I I think I think those things are are fine and I don't necessarily feel like we have to do specific points if we don't um I I understand and respect Miss man Hook's you know resistance to a large portion of this considering where she feels uh on a lot of these things I don't know how much time you want to give to trying to create verbage around something that a we're not necessarily that knowledgeable in or be is is very very far in the future kind of in terms of goals for that you know what I mean like I don't think the state treasurer is going to be something that's going to be anytime soon kind of deal um so I just don't know how much time you want to give to that sure Fair points um I just want to get the ball rolling if you never put it out there then there's absolutely going to be no opportunity for change um and I I see your point regarding like this is more supposed to be more for the students and the districts um but they do are have like you stated that one bullet for the signatures so yeah it's it's it's personal to board members at that point in time and and I don't think there needs to be any um time spent on the language I think I think we just put it out there these are just topics you guys we're paying you we're supporting you they may be like you know and just toss it but if not they're like hey we never thought about that let's let's see if we can organize some some language or or even even effort around it that's all that's so do you want to do you just want to additions nothing Chang from what we have what I'm saying is do you maybe want to make a motion to do those Five Points because at least two of us agree in order for for quorum to to move on from that because I don't we're not they're going to do this regardless because this is the purpose of the asba in terms of like their overall goals and all of that um I still would like to include in that motion those two points specific the the funding of of kindergarten because we lose funds in that context and I'm sick of talking about the a with respect to the state that thing needs to change um and then including the two that you talked about in terms of I don't know how to word that but you know that that can be your job as the president when you send that off to miss Zimmerman challenge accepted um I I know how I would word that CU I know how it is to um not be owed to to take today as a civic duty day um so I I would like to include um to allow uh Schoolboard members [Music] um to uh be able to have a civic duty day and have that count as a whether it's you know same day as voting or whatever and um so yeah thank you thank you for that you want make that uh what was the other one um the addition one something to the effect of um your concern about interest bearing Investments that there's a way that we can make that happen through the banking or or that may just be too big of a a thing to to attack I didn't know I I don't think that's going to with the way the state has to function just because of the way they're going to get it I don't I don't Envision that ever being on T Tyler's like please don't throw it out there for All We Care okay if if we're not ready to word that if that makes no sense then let's not do it I was just trying to find a way to to advocate for another way to bring in money through your I don't know I I my understanding is there's other school board school districts that do invest their money so I don't I don't know how some schools some districts can do it and some public school districts cannot legally Charters I think might have different opportunities because again most of these laws were written pre the existence of them but Public Schools that's the state law what law is that I would ask St I don't have the RS number but I was just talking to our attorney like we are not aware of school districts Public School District Charters are I don't think have the same statutory um obligation as public school districts um so they may have the authority to invest their funds um but we do not so the only other thing Vice President Van Hook is at Scotts unified when I worked there we had a self-insurance trust board where we invested um uh self-insurance trust funds um in a in a investment pool but that was was um a separate trust board that was created from um the Higley it would be like the higgle board creating authorizing a self-insurance trust board um it gets into a we're not there yet I wouldn't recommend going that route yet um but that's the only fund that would be eligible okay so just leave it off for now since we're that that recommendation for them to prioritize yeah I wouldn't president Anderson one thing I will say is on the the red section that require public accountability the first tab talks about establish financial and academic transparency for all institutions and individuals that accept public funds which includes Charter Schools the idea if we actually let's pretend that that world exists in which charter schools now are beholden to the same things that public schools have been beholden to for a while because they get public funds that could then potentially start to change some of that because they already are engaging some of those things so it would create a necessity to have to answer that question of either yes there is hope because they're doing it and they're going to continue to allow them then we also can piggy back off of that or they're going to have to end that because they don't allow us to if we require charter schools to be beholden to the same Finance laws that we are because right now they aren't which the other for the which ones are we wanting to put forward just the tabs is that what you're asking so we're just doing tabs we're just going to do tabs and and then reinforce um the bull bullets underneath the five tabs so the five tabs were was the green one improve outcomes for all students the red one next to it require public accountability the orange one below that School Safety and Security on the back page the last two the orange and the blue what is it uh just those last two both of them yeah that would make five and then um enforce specific bullets am I saying this as correctly missu is that what you're wanting to say underneath these so um if we're going to do bullets I for the green one improve outcomes for all students I like to fully restore the 9th and 13th grade CTE T equitability and funding and you had that's the the AO and the full day Kinder it's on the other side thank you I know but you can keep that so then you can well if to um what is the word I'm looking for I use the word enforce um showas that one those are the ones we're emphasizing I guess underneath those tabs so underneath did we have one underneath the green one oh yeah fully restore I mean fully restore the nth and 13th grade ctec T equitability and funding to increase access to workbase learning and expand wind of opportunity first and third for you no I just read the third bullet attendance age you want that one she was just saying the n the CTE want I I didn't read that one that one wasn't oh okay um can you explain bullet one to me so what what are they trying to do here no the attendance age increase the compulsory attendance attendance age from 16 to 18 years is that what they yeah Miss Richards does that can you explain to us exactly what that what they're asking for I can I can address that one if you'd like oh um currently there's State Statute that requires compulsory attendance in Arizona from age 6 to 16 and what they're asking for is to make it mandatory for students to go to school until 18 so treny laws for example often times as a high school teacher uh senior students are like I'm done with this because I know my life and there is no truancy laws to hold them here um because it caps at 16 so if they're over the age of 16 and they decide to drop out there's not a whole lot legally that keeps them there this would change that until the age of 18 um while miss van Hook's reading through were there any other bulleted points that you wanted to stress uh this is this is uh look if we're going to talk about it require public accountability for taxpayer dollars spent on education bullet too repeal any programs that give public funds for private school vouchers uh that hurts our attendance a lot more than competing with Charter Schools does um so yes I personally wouldn't support that um because I've I've seen so many of students leave um public schools and go to a charter or private school and and be so successful it worked for them um I mean it's not a bullet point that I would want to bring forward and stress that is totally fine to be clear the only bullet bullet points I really think and suggested for today we can include the CTE one uh were the two that were financially beneficial to our district and in my opinion I don't really see anybody being opposed to those given how it is just a direct Financial benefit uh I it would be my recommendation that we do the five overarching categories the few bullet points that we have just suggested the the creation of the other one that was mentioned and then you know move on the last bullet there support policy that encour encourages eligible voters to exercise their right to participate in elections what is that what in the world does that mean I believe that's what we would call berries and rainbows and the idea of yes you would like 100% voter participation like I don't I find that to be a a I don't know what that would mean or what that would look like in practice I agree with you and I don't I don't understand the whole um thing with the the esa like um I I don't understand the why people feel so threatened if we have if we have competition it forces us to do better just like any other business so um president Anderson and and Vice President Van Hook if it is uh agreeable I I would like to make the motion so we can do what we've discussed so far I I don't think with amongst the three of us especially trying to deal with some of these other bullet points we're going to make a lot of uh gains um just because we are there are only three of us and the the wide scope of our our beliefs and understandings as well as some of the bullet points are vague in nature and make it uh difficult now how mandatory is it that we even select these can we just say we don't we don't want to participate vice president Ben it's totally your choice and yeah we're just seeking they're just seeking input as they go from all districts it's absolutely not required that we submit but if we would if we're showing that we support you know whenever at the delegate assembly that they would bring that forward I believe the last one I went to um of the votes like like what the school districts across the state were supporting what they were trying to emphasize is important and then they use that further uh and I very much president Anderson uh would like to uh because I do think some of the things that least that are there deserve our input and again also stand to directly benefit our district a lot if some of these things could be uh even close to accomplish or at least continue to get there and and I think that's why we were Our intention was to get it down to bullet points and not just labels because there bullet points I support and there's bullet points I don't support and then when we just pick a label it it makes it seem like we support every single thing down the row um but and I absolutely do not there's a lot that I don't support under each category um so um yeah I don't know yeah put motion on the table right uh you're going to have to help me with the language because I've not done one of these usually let others uh I motion that we uh where is this one thank you I motion uh that the governing board approve these priorities submit uh to asba by June 10th and that the governing oh we haven't done that one um the submission of the priorities are the five points that we highlighted um do I need to read those out or can I just say the Five Points that we discussed um including the the two bullet points under adequately and adequately uh equitably fund that would be the repeal the A and the funding full day Kinder including the bullet point under improve outcomes for all students the uh fully restored 9th and 13th CTE CU I think that's great um and then including the the civic duty one thank you I completely was spacing out on what that is um so I don't know what category that civic duty one would be in however we would submit that but that is uh what I motion yeah all right second all those in favor I I all those against nay motion carries 2 to one um I didn't Mr I didn't say that over the mic did you get it when I motioned and I seconded and said that okay oh do you want me to submit it or do you want you want to volunteer to do for theate this is not for the delegate that's submitting this I'm if you're cool with it you I'll absolutely do it so with Michelle Anderson filing the submission online to add to the okay I motion that uh board president Michelle Anderson be the one to submit you want her to do you want her to re restate the whole motion okay okay just making sure second all those in favor I oh I three for you to submit I but not the original motion gotcha you almost got me on that one all right that Amendment to the motion carries three to 3 to zero holy moly all right moving on to 7.4 consideration a possible action to appoint a delegate to serve at the Arizona School boards Association delegate assembly um I motion to appoint um Anna Van Hook to represent Higley Unified School District as a delegate to the Arizona school boards Association delegate assembly to be held on September 7th 2024 and for Amanda to serve Mrs wayy to serve as the delegate I'm sorry the alternate delegate second any questions or comments throw you there in there I the only thing I would ask is board member or Vice President Van Hook if you don't agree with any of the things that the asba is trying for I I don't really understand your desire to go and participate if um because the desire is to disrupt what ultimately individuals are trying to do to better education um so I I I I'm not supportive of that in that I would rather go myself um but you know um I think that it's good for them to have a different Viewpoint um so um um that's why I would like to attend um because I think if if this is truly about um our schools and nonpartisanship I think the different viewpoints are important uh board member Van Hook I agree with you that different uh opinions are important and that's part of the lobbying process the whole point of this though is to have people who are there representing that specific issue so your desires your beliefs and those types of things are absolutely represented in terms of how the lobbying process works when it comes to legislation these are individuals who are working forth and what is best planned to lobby for that so I I I don't necessarily agree that the way you're viewing this is what is in the best interest of what the asb's ultimate goal is also uh president Anderson from my understanding we nominate one and the other is an alternate you still attend okay then sure yeah gladly president Anderson I move the question I'm sorry what just you made a motion you made the motion it was seconded I moved the question to vote okay all those in favor I I motion carries three to one or three to zero thank you m 7.5 approv approv of the Higley governing board override argument um did do you all have that in front of you so after comparing this to the previous ones um I felt like it it was similar enough and to the times and the moment that we are in the only thing is um under the second paragraph it says first sentence this proposal is not a tax I'm sorry second sentence is not a tax increase it is an extension of the voter approved 2019 maintenance and operations funding for special education teacher compensation and essential essential what nice and is that there's a word missing I would assume um and if we're hitting a 200w limit second paragraph second sentence can we mention in there that it is a tax extension it it is an extension yes it does yes are there any other comments or or any feedback anyone would like to give regarding this statement president Anders I'mma defer to miss Batista she has an Alterna of word to plug in there as you as I've stated I think in the board agenda this has to be limited to 200 words and this is exactly 200 words so um obviously I was really focused on getting that word no um I do need to look in my documents real quick so I just need a minute was there any input by the from the board in the meantime Sor try to put and Mr Batista I apologize for not catching this sooner I literally caught it today even though I've had it in my hand um so I apologize for putting you on the spot can I make a recommendation on that last paragraph um where it says husd is nationally recognized for our fiscal resp we could just strike R love it and and then on the back end of a central and then a Central Services programs programs what it was um it aligns with the priorities done in the survey maintain our word count I motion to consider discuss amend if desired and if deemed advisable to adopt a res am on the right one yeah adopt a resolution approving the governing board's argument in support of the special maintenance and operation budget override election second all those in favor I I all those opposed um since I've voted no on everything else related to the bond I'm just going to go with that you oppose or Bond override so an oppos no no let's make sure okay motion carries two to one moving on to 7.6 approval of fiscal year 2025 proposed budget are there any questions comments discussion on the table I motion that the governing board approve the proposed expenditure budget for fiscal year 2024 2025 as presented second all those in favor I I I motion carries three to zero 7.7 approval of participation in simulated instruction in mathematics with advancing evidence improving lives Mo it's open for discussion questions comments um yes I do 7.7 um I'm just going to read my statement um regarding this simulated instruction I'm worried about the reasons um for data for collecting data in an educational setting the approval letter from the review board for the simulation study says that both teachers and students student data will be collected even though a letter the letter says the risks are minimal and privacy measures are in place the opt out consent process for parents is a cause of cause for concern this means student data um could be collected without parents parents explicit permission which raises serious privacy concerns although the program is supposed to be for teachers and use assimilated computer students the IRB letter is unclear about whether actual student data might be collected even the slightest possibility of student data being collected highlights the need for strict boundaries and transparency parents should shouldn't have to opt out to protect their child's um data privacy collecting extensive data from teachers um from teachers is also alarming while the goal goal is to improve professional development this could lead to invasive monitoring and data mining of Educators as well the de focus of air combined with extensive data collection might result in personal and professional data being used in ways that could negatively impact teachers careers and privacy the irb's approval for waving or altering consent for student data collection is also concerning the idea aidea that the research can't proceed without these waivers suggest a lack of full transparency and informed consent this undermines the rights of students and parents who should have a final say in whether their data is collected and how it um it is used the risk um of misuse or unintended consequences of this data collection is High um especially given the sensitivity of student and teacher data um so uh with that um I I don't support anything um that collects data on our students and staff and how it's used and how the data sold um is um definitely a concern for me um Miss Richard as I when I read through the um the attachment I believe it's the overview possible the third attachment at the bottom it on the very last page it has the appendix a information requested from District Administrative records um is that the information that they'll be is that the student data list right there so I'm gonna have Dr Lindsay address that because she's been working with Mary Davis on this I will state that our coach tried to ask a which districts had participated and they said they weren't allowed to even share that so there are big Broad safeguards in place plus exclusive parent notification permission or opt out but thank you Mrs Richards I'm not sure if this answers the specific question but I want to point out um our governing board policy LC is relations with education research agencies which provides authorizations for the district to cooperate with college universities and other recognized research agencies and promoting um potentially useful research and when air approached um our district about this opportunity um the team spent multiple meetings with air talking about the benefits for Teacher professional development and we reviewed all of the systems that they have in place um to um protect our students and our staff and we compared that with um all the expectations guidelines that are outlined in our governing board policy and reviewed the documentation and also have um created our own um information to send home with our families so they know what the um involvement of this study would look like in terms of the students um and the benefits that it has potentially has for our teachers in their professional learning so with all of that um those conversations and those meetings in comparison with our current policy um I feel like this is a really great opportunity for the district and for our our teachers and so that's why we're bringing it forth and um with the policy we feel um what we're asking for the board to approve today is for compensation for our teachers and our coaches that are voluntarily participating in this study because air um has compensation available to participants um and it's been a my understanding it's been a best practice within our district to get board approval that they are able to be compensated by this research firm on page six it says the study team will protect the identity of individuals from whom we collect data for the study and will use them for research purposes only school teacher and student names will not be linked to the data collected and the data will be kept confidential administrative records survey data interview data and coding from video observations will be stripped of any names or District IDs um is that is that helpful anyway or um but but they are also third party company who is getting that data um so they get the names but then they strip it so how is that [Music] not how is that not a privacy violation when they as a third party company are receiving um student names um Vice President Van Hook we are stripping that information prior to giving it to them and I'm going to turn it over to Mr birkshire to provide more information so I had an opportunity when we were beginning to explore this to look at uh not only the information in terms of data sharing that they provided but also look at the actual grant that this is a US Department of Education grant that they are that they are working with um so there are some certain requirements related to how they're using this information uh one of those is that they can't monetize it um their their their research will be presented an aggregate for districts and schools to use um based on what they find out and terms of the district information that's being shared uh that from my understanding we will submit a data file but it will instead of presenting student names it would be non-identifiable numbers basically so a a student would be assigned a random number and the personal identifiable information that's included is all demographic information that is already currently available um based on on our our student handbook and and policies so instead of getting a student name they get a student they get a number they get a number a random number and that number can't be tracked back to the student correct okay Vice President Van Hook I don't know if you guys got a copy of the um document here but it goes into data breach response plan you have that right so I think it's it's helpful how they're because they are a federal contractor they're reviewed and they have to take all steps to avoid a data breach so and they're they're a company that we've worked with in the past and they're very highly respected and regarded they're not fly by not you know I mean my fear is we have I've seen data breaches um of you know State agencies um yeah and so uh it still concerns me um just anytime where there's um any type of data mining um and data sharing um it's it's definitely a concern for me but I appreciate the explanation thank you any other discussion okay I motion that the governing board approve fourth and fifth grade math teachers and coaches to receive compensation from Air for their work and the Sim with the S PD second all those in favor I I all those oppos sorry I just oop sorry I just have one question so this isn't to so you guys are already using this no no we had we've had informational meetings about it and we've provided teachers an opportunity to um indicate if they're interested in participating so the next step is um to set up the PD for next year and um as outlined in what we put in status just the timeline it's a two-year program so some teachers would be chosen to participate in a year one others may be participate May chosen to be participated in a year or two okay so we're not voting on on the actual use of it we're voting if teachers should be paid to use it if they can be compensated by the research firm for their participation got it teachers and coaches okay um I'm so torn obvious I want them to be paid for their time but I don't like the idea of even using them um so and the board doesn't get to vote whether we use them or not I would just refer back to the policy I'll see and because that's what we utilized anytime that we're approached with potential research or request for research which we do from time to time for um doctoral dissertations and you know other projects um districts have the policy LC in place so we can vet those projects and and make sure everyone is protected and IRB is um a pretty rigorous process um to ensure that all of those measures have been taken and as I shared with our review of uh the documentation that AI are presented to us we feel comfortable and I feel like this is a great opportunity for our students and of course parents have the opportunity to opt out and we'll clearly um and we have draft communication that we would share at the beginning of the school year with um those particular teachers um classes that have been selected to participate so they have the opportunity to learn about what's taking place and then opt out if they don't want their child to be recorded or any of their information um to be utilized sure okay so with that I'll vote yes thank you motion carries three to zero thank you for for the questions and the explanations um moving on to 7.8 ratify payroll and expense voucher 1111101 discussion questions or comments um I had asked um for this to be pulled because I wasn't sure who was purchasing seeing these books again and I noticed that three of the books were the um the ones that um the grandfather at the last board meeting spoke about um and it was um it was explained that uh they were purchased um for the committee to review um so now that I know why it was purchased um I'll um M to vote on it thank you for explaining that I motion that the governing or was there any questions okay I motion that the governing board ratifies the payroll and expense voucher 1101 second all those in favor I I I motion carries three to zero for uh future agenda items um we've we talked about having a status or an information item regarding the Mastery versus projected based learning um what that would look like I believe um and then there was talk about the Danielson demo um in the mentorship program I would love to oh okay I was GNA say to be clear I'm totally fine with just having I'm just interested in what we do I think it'd be great to share with the whole board whether it be um in a information item or status or I think information item just to show us the full picture and what it looks like but a mentor yes sure um is it there's a lot of mention of um the legislative decisions and meetings and things coming to fruition is it possible for um and this is not necessarily G item but affects gen items to in status or even an email send us links to um that when that happens or what you're reading where it's coming from or the videos um I don't even it's you don't know what you don't know so I don't even know when to look or even then digging through all the websites I'm looking at you Tyler because you're you're in it a lot but is it possible to keep us be make us be proactive by providing those links that you're using to see what's happening in the day-to-day I miss Van Hook probably she's like no thank you already know all this but for for legislation yeah for myself I I I'm a science person I don't I don't know where to begin I mean certainly we're part of like several again um policy Advocate groups so they share updates I think we can maybe try to formalize a process to to get those that information to the board as well as in a whole um maybe's a lot yeah sorry excuse me there's a lot and they're repetitive sometimes so we would need to be thoughtful not to Avalanche you but give you you know what you need to know okay uh we get updates from Arizona School Board administr ASA not at Arizona School administrators we also get it from guppy Mac where um they break things down for different groups superintendence curriculum and instruction they're really those are the the a separate email for just legislative updates or is it comb we get something from Alexis that is more along the lines of from EFG education Finance Reform Group so there's a number of different acronyms and in advis groups that were members of well and and it could just be another little addition to our status just another section and it it it can just be hey you know this this was important to this week or whatever if it doesn't take up too much time and I know I said it was about me and me wanting to learn but really but really I'm focusing on leaving Legacy for the new board that will be stepping into the seats if it's a practice already in place and it helps them to be more educated and feel more confident in this position so be it I think it's just a great practice to have um to educate people is there anybody else any future agenda items okay um 10.1 motion to adjourn this meeting second you all those in favor I I motion carries three to zero [Applause] I

[Applause] good evening everybody it's so nice to see so many people here I'm sorry it's very mugy I can see people so welcome to our 2024 Spring Concert I'm very grateful that you could all join us tonight um if you were here in the winter you know that this year I have some pretty enormous but amazing choirs um they've been working really hard on all of the repertoire for the past four months and I know that they're really eager to show off all their hard work so the way this works is We Begin each concert with our sixth graders followed by seventh grade 8ighth grade and then new this year our after school choir the Red Eagles choir uh the first piece that is sung by our sixth graders is one that I have always imagined being sung by a group of young sers I tried it out with previous groups and it just didn't click it really did with this group now This song reminds me as I'm sure it will many of you of my childhood although it wasn't until I reached adulthood that I fully grasped the message behind it it's a message that I think resonates with this particular age group it's one about finding your intuition to guide you through life's decisions and to ultimately find your true life's calling [Music] R the rain [Music] the Dre [Music] look what is done so [Music] all we know that [Music] you [Music] many [Music] thank you so our next piece takes on a little bit of a darker tone um this song was suggested to me by a couple of my students apparently they sang in fourth grade fifth grade with Mrs Miner and um I really liked it when I heard it uh it features some of the imitative qualities of songs that are sung in What's called Canon form as many students sing in the general music course Elementary School you you probably all did the same thing in school row R row your boat forever Jaa that kind of stuff however the phrasing for this particular piece um gives it a little bit more of a sophisticated sense of musicality the message is that of recognizing that there are people in the world that need our love and empathy and and the song ends with a feeling of hopefulness the song is called the [Music] clouds falling from the down tear te [Music] and [Music] [Laughter] [Music] never [Music] okay now I'd like to invite our seventh graders up on the stage while they're lining up um I haven't been able to mix grade levels in a piece since I guess it was the end of last year because of just the the sheer capacity of choir students that I have being able to fit them all up here without being on top of one another that said um I knew I wanted to do this next piece but I also knew that it would take a very large number of voices to do it justice and I couldn't think of anybody better to take the energy up a notch than my seventh grade choir um I always like to add a Disney piece into my concerts because why not and this one is from the film percules please welcome our first soloist of the evening sixth grader Avery Driscoll [Applause] [Music] the [Music] I'll [Music] [Applause] [Music] and thous years would be wor the way and my take [Music] I I the my journey is [Music] will world will I don't I Can Go the Distance but I the distance of where [Music] I thank you so much let's hear it for our sixth graders right good job guys theyve come a very long way to here coming in as you know elementary school kids and I said nope this is how choir works and they just they just did it you know there we go okay so our first uh seventh grade piece is one that we've been working on since the beginning of the semester this is a sizable group and a very um energetic group so singing with enthusiasm and power is one of their strengths um however I think that it's really important for vocalists to learn how to use their instruments in a lot of different capacities so I chose this piece for its lullabi like feel and it was a challenge for them it challenges them to use a more nuanced and controlled singing voice the text for this piece is from a Native American song and it depicts someone comparing their affection for another to the beauty of the natural world around us please enjoy Shon love song [Music] the tlight [Music] is the white star [Music] and is is my heart [Music] is the [Music] Starlight is the white star Twilight [Music] my [Music] heart is is here Earth my heart [Music] so uh staying along the lines of traditional American Music our next piece incorporates not just one but two American spirituals the spiritual over my head dates back to through the 19th century but it is of unknown authorship actually I I tried to search this all over the Internet and found nothing alternate liyrics to it were written by civil rights leader Bernice Johnson Regan in 1961 and the re-envisioned lyrics instead of over my head I hear music in the air she thought of it as over my head I see freedom in the air and in 1995 the National Association of music education which I am required to be a member of published a list of songs that every American should know and over my head was on the list of course uh in this Arrangement it is intertwined with the hle I've got peace like a river my I in the over my [Music] I got like Riv in my soul my head somewhere my head my head somewhere my head [Music] there must [Music] be thank you so much okay uh now for our Pop Song of the night choosing a pop piece for choir is really difficult the kids always give me suggestions and I'm like yeah that sounds like a good one and then I listen to the choir arrangement of it I'm like no this isn't going to work um it's really hard because a lot of pop music does not always translate well into Coral music um this arrangement though I thought was really fun and uh I don't think I've had a single student in this group who didn't pretty much know it by heart right off the beat however the challenge is that we have to count rhythms and learn harmonies and we don't just sing what we hear on the radio so it forces them to kind of explore the song on a deeper level so this piece was uh originally recorded by the group One Republic and was released back in 2014 the idea for the song came a few years before it was released uh it was written by composer Ryan tedar who at the time was working alongside Jay-Z and Beyonce now if this was 2013 I'm going to assume he was probably working on Halo which he composed so when he was working on Halo he composed the song alongside of it and through his research he stumbled upon several pieces of uh inspiration for this song which is called Counting Stars and it carries the message that money cannot abide happiness [Music] will [Music] everything that KS me [Music] dreaming about the that we could [Music] but could [Music] beening about the things we could be but maybe I been been say no more [Music] thank you so much let's here for our seventh graders theyve worked so hard this year so now while they're leaving and everyone else is changing um I would like to welcome my AE choir stage by the time my students get to a choir um they more fully understand what to expect of a singing Ensemble they understand music rudiments and they're ready to be a little bit more challenged now sometimes that means um singing music that is a little bit more technically demanding sometimes it means making the shift from singing in a group setting to singing solo going on up guys um um and there's a very large portion of students on this stage tonight here who I've had the pleasure of working with throughout their entire Middle School career starting from sixth grade and the growth that I have seen them make is just absolutely tremendous like it's unbelievable they came into me as little little kids and I they're they're adults now it's crazy um so I would like for us to just honor them with an enormous Round of Applause [Music] so our first piece that we're singing tonight is one of my very favorite songs it is a staple Ballad of the American folk and rock music Cannon and it holds deep meaning this piece was composed by John Lennon and Paul McCartney recorded by McCartney and it was most recently recorded by none other than Beyonce its lyrics are inspired by the Civil Rights mov M of the 1960s and its message is still very resonant please enjoy blackbird [Music] all you love you waiting for this to [Music] ar oh you are you waiting for this moment to be free [Music] for [Music] you [Music] thank you uh so our next piece is the one that I think we had the most fun learning this year I they always ask to sing it during every class um uh it's musically more simplistic than some of our other pieces but one that I would tend to hear them sitting to themselves in the classroom long after instruction time was over the lyrics are based off the biblical story of Ezekiel and his vision of the four wheels or four Spirits yes sir um it is sung in pipany which means that at parts of the song each voice part is singing their own phrase and I think that's what's the most fun to sing uh this required each of these singers to have really good sharp Instinct and their their understanding of their own Rhythm Tempo and meter and more importantly to really listen to one another as an ensemble [Music] little [Music] the [Music] [Applause] [Music] m [Music] in mle of the [Music] you [Music] thank you so much um our next song If you have been coming to see these concerts for a while you know that I have to add something Latin in um something sung in the language of Latin uh every time I introduce a song like this the group is always just like the tinest bit disgruntled they're like really this D I don't speak Latin um but I asked them to tackle another language every time and I'm so proud of how well they do with it and they've developed a lot with one I explained to them that as far as song form goes that this song is very similar to a song We sang in our Winter concert called Shen and do which they've been obsessed with they they still want to sing it and like shannond do and little wheela Turnin this song employs that um same Pony component at times of each voice part having their own phrases uh so please enjoy anahaw [Music] for Lo whatever [Music] whoes for J [Music] the [Music] of [Music] yes we love that bo uh our final eighth grade piece is another that I've always wanted to have a choir sing and just like the song Blackbird it is a classic title of the 1960s and most importantly it conveys a message of companionship and loyalty that I sincerely hope follows my wonderful eth graders into high school with them next year and all the way through adulthood um I'm going to miss you guys so much I'm I'm saying that as a face away from you but I'm going to miss you guys so much please welcome our soloist Jana Milo Torres [Applause] [Music] time and the is and only [Music] to the Sea i w [Music] stand [Music] stand [Music] by oh stand by by by [Music] and let's our graders so [Applause] [Music] of our last group to sing with us tonight is our um our somewhat brand new Red Eagles choir who have only sung in one concert so far and that was our winter concerts um make sure com they should be from the back or from the side I don't know we might have a traffic jam here folks they're all coming in and out of the same hallway this might take a hot second um anyway this group uh has been meeting after school on Thursdays through a really good portion of the school year some of them are choir members in my other uh regular rostered classes and some of them are are unable to be in my class but they can participate here um there are people that play in band or in Orchestra and they're not able to actually be in my choir class but they there they are come on up guys um they are um but they are able to participate here um we have missed over two entire months of rehearsals due to my commitment with our spring musical Beauty and the Beast I don't know if anybody saw that one um so I am particularly Blown Away by how well they've learned it with like literally a 10 we learning Gap in the middle we learned a couple of things after the Winter concert I said bye for two and a half months and then we just jumped right back into it and they have it down okay so our first piece that we're singing um everyone was very excited to sing this piece uh you're all going to know it in The Superficial and surface environments of the plot of the Barbie movie this piece by Billy ish encapsulates the uncertainty of finding one's purpose which I think is something that is really relevant for young people as they're on the verge of adulthood this one they took to right away and they seem to understand each lyric as if they had written at that's the beauty of the SES they're beginning to understand life on a much deeper level and what better way to encourage that growth and with music our soloists for what was I made for are Kieran newberger and Heather Davidson w [Music] was you look so turn out something [Music] you but I want to tr [Music] I'm all thejo I again what was I [Music] for but I want to tr [Music] I I'm [Music] I that's okay before our final piece of the evening I would like to give a few thank yous to many people who helped who helped to make our music performances at fiser possible first of all uh our District administration Dr Gentile Dr B Dr bogus and my supervisor Brock mland thank you to my building administrators uh Dr Hannah Mr sheetlock and Mr DWI thank you to my teacher who come and help me with this this is a lot of kids um thank you to all the district music faculty I'm always picking their brains I see you Anita um thank you so much uh to Mr silipo and miss trast my music colleagues here at fiser um thank you first of all let's get a gigantic Round of Applause for Mrs Beverly Donald she's absolute Pro an absolute icon I just give her music and she just makes m magic It's amazing And thank you all so much to parents and families thank you for coming to support I appreciate it thank you for encouraging your child to do this because this is really important whether they grow up to become a professional musician that's neither here nor there they work together as a group to create something and that's going to carry with them through the rest of their lives um our last piece for the night I was very reluctant to introduce to my students I felt it was a little bit too advanced um of course they proved me wrong this Arrangement is um based off of a song called Bandy which is a traditional appalation folk song roots in Irish folk music when I introduced that to them they were like are you serious um the lyrics range from fantasy tales about woodland animals to what I thought might have been a phonetic form of Gaelic but upon further investigation it turns out it's just giberish I've tried to decipher the lyrics with absolutely no love um it has been musically challenging to the point that some students have told me that they've had nightmares about the song I'm sorry regardless they the students as they say ate and left no crims [Music] Al [Music] above and [Music] [Applause] [Music] keep to [Music] to [Music] thank you so very much and uh I hope everybody has a wonderful show are ready on your

uh Mr be late Mrs here Mr here here and okay thank you very much and we've appointed an acting clerk so may I have a motion to adopt the agenda I'll make the motion I will second it all those in favor stand and join me for the Pledge of Allegiance I pled to the flag of the United States of America and to the repu for stands one nation under God indivisible with liy and justice for all okay and looks like we have no public comments so on to governing board report of current events does anybody on the board have anything to rep okay then we'll go into superintendent report of current events yes Mr Hopkins members of the board um Wanted just uh your attention we have the attachment there put uh what I'm going to go over with you and also for anyone in the audience who to follow can have it up on the light board just wanted to give you an update and also the community on the uh the uh fire alarm School saf project is almost complete uh the contractors FBI Constructors along with climate Tech subcontractors who are programming the fire alarms and putting the communication panels in every building and the deputy State Fire Marshall will be conducting a comprehensive check of the entire campus on Friday June 7th FCI Constructors and climatic have been working for many weeks now day and night to complete the project as quickly and efficiently as possible our facilities team of notably Mr oon has also been working with FCI Constructor project superintendent Mr Alo Casto climatech so this is a a very exciting time uh to just maintain our focus on school safety at all times for our students staff and families and just want a little side note Mr Gano our project superintendent has done a great job uh just comparing um you know the last few projects we've had this the the organization he has the agenda his his his team every meeting and he's very detailed he here at night and and I saw with my own eyes uh he'll be here late checking on the climate tech people walking walking where where they where they're working on whatever building they're on and I'll just give a personal example he was here in the district office when they were running the the alarm system through here and we you start talking and and we're going through all the different buildings what they've done in every building before you know what he goes you better go home I go how come it's 10:30 oh goodness so we were talking when he was telling me showing me just we were watching what they were doing I mean literally pulling the wires from here to the to my office to the district's office to the library and but he's right there watching them and and he's just giving me an update on each building and and and those communication panels so everyone knows there's going to be one in every building now so anyone from any building where that communication panel is located you pick it up and make an all call so you can make an all call so we don't just have to depend on the one intercom in the school office from the auto shop to the primary building to the cafeteria um anyone can pick it up and say um we have a lockdown we have a lock down so if anyone sees something and they want to wait till being notified everyone now has access to that communic to a communication panel in everybody excellent so it's really um it's really first class and I really wanted to share that with everybody uh today also wanted to share a summer school we have a really uh very exciting uh time right now believe we have around 80 students more or less I remember Dr sh tell me usually we have 20 to 25 oh wow we have 80 students right now and how that I share with me that 105 students St in the cafeteria this first week every day we' never had those numbers those are great numbers so they're it's open all day for our kids from from you know from when as young as they can get here to 18 breakfast and and lunch and so also for the community for the prices but uh we have a really big turnout in our in our attendance and the kids who are also maybe not in summer school but want to come and eat here and for our our for our first thir grader uh summer basketball camp breakfast and lunch is also going to be open so they have any they're practicing they go get lunch they come back later in the day and they're going to have the the camp during the day so from 6:30 to 5:30 we'll have our full facility staff here so we'll have facility staff if if they need any help for from the grounds team or the custodial team but there'll also be breakfast and lunch served as well that's uh that concludes my report okay just one more about the lunch program this is the first year that they can congregate and non- congregate so they can eat in the cafeteria or they get it to go a plate ad change that rule for this year for all Ru school districts qualify so they don't have to come eat in the cafeteria they can come and get it to go plate and then take it wherever they perfect but it's the kids it's the kids themselves that have to come pick it up not the parents to summer time or all year Su just for the summer time until the 21st of July okay anything else on that okay now we come to Awards and recognition yes Mr President members of the board we have a we have a special surprise here someone in this room this will will be his last uh public meeting as a civil servant before he moves on to uh to the private sector in this next life so if we can hold on not yet hold on right song from the let start again K A wordss and recognition um we just want this is what we this is what we played for our staff May 3rd at the staff appreciation breakfast um and and it it was very successful we had the certified Staff first and we had the classified so they all got to see the video and special thanks to Mr Simon and uh uh Miss Aron and and this is the I'll let you guys guess it I'm not going to tell you the song is from one of his favorite movies and in case you're wondering he said he was like the wrestler on this movie so uher go ahead Angelina [Music] Str [Music] B [Music] you [Music] [Applause] [Music] so that's a video we shared with all the staff wanted to share with you in his last meeting I believe also Mr Hopkins you have something yes you wanted to share and and I don't know if everyone else wanted have a little use this time to say a few words but you're more than welcome but I'll turn it over to you Mr okay um yeah Lance you've been here for three years and made a tremendous difference in the time that you've been here I know the first year was a really odd year for all of us coming out of Co like that I knew you were literally substituting and filling in teaching classes half the day and I remember somebody in the community was like oh that's good you want your principal to do that I'm like you do realize the principal has other work that needs to be done too but that's what it took and that's what you did to get the job done um your your first retirement didn't take so we had ordered a going a departure gift for you that when it arrived we were a little bit surprised at at the scale of it but then like I said the retirement didn't take so we were we have this for you from your first retirement and I don't have my glasses on so I can't Dr V both thank you for all you have done for the student staff and Community all those schools now even though we fought against second retirement so um yeah we can't express how at least I can't express how than all that you've done here in the district You' got going the it shows both you know you and Dr were a great team it shows on the campus and where it really shows is in the attitude of the staff so I can't thank you enough for everything you've done so much so is it 24 or 25 years 24 okay she was research point something yeah round up you're 20 20 plus what the says I'll send you a better picture I know we're gonna miss you I know you've done a lot make sure that there's not a disruption in service and like I said said before your invitation to announce football games is always open expected expected it's expected and if anybody else on the board wants to add anything i' just like to thank you for everything you've done for the district and the students I think you've done fantastic especially that first year where you were balancing administrative and teaching did I'd like to say also as an employee of that first year you were here I saw firsthand um and experienced firsthand the difficulties we were experiencing in the district um on all levels and to see where we've come from that point um just makes me happy makes me so excited for the future of our children here at the school and um yeah congratulations on your retirement we're going to miss you we're still hiring Subs I I never liked this guy okay I mean I I voted three times against him you know when he when he got the job and Dr Soto called me up and I was in Idaho and said that he was coming back I was like oh really we're gonna get stuck with this guy again you know I've been had kids in the school grandkids in school for the last 34 years and I've seen lots of principles come and go but I don't think I ever we ever had a principal in that tenure that has been the kind of man that you've been and what you've done for this school and I personally and and I know the community will be always grateful to you coming a and making a difference here you didn't have to so you didn't have to stay so thank you very much and all I can say is I wish you the best I hope that you know everything goes successful for you but if you ever get a hand cream to come home you know you're more than welcome once a Raider always a Raider once Raider always a ra yeah you'll always have a reserve seat at the sporting events you guys said I can't say anything so okay okay well if there's nothing more on that I'll go ahead and ask for a motion to approve the consent agenda I'll make the motion I'll second it uh all in favor say I all opposed motion passes can I we wait until no let's do it was it own item I didn't real okay oh no part of agenda out yes check right it's a big one nice a board member here Jump In Here Also on the this picture yeah absolutely I mean go take a picture withney I'll take a picture I was going to have I thought I thought somebody was going to speak about it somebody who knows more about it than me we have we have Miss coil here so sure you know uh she's part of the the big red the booster club and so long story short this is going to go towards our football field or football field $15,000 for a new scoreboard and and uh whatever can be covered with that we're going to cover the rest from free Port free Port Grant of 75,000 we're going to need some of that to also help with that pay for new football F okay AB any certain am so that qualifies and we point it out and thank you to the okay because of yesterday's communication thing she didn't know how many people she could get a hold of so oh okay forgot about the phones being on so in approving does that mean we've approved the check already we probably want to get a picture of somebody from the Red Raiders booster club there you go guys this all of us are just I think Rodney be good Rodney's good at it he's wearing his fancy shirt how about you guys kind if we're gonna scoot might as well just get in it might well get in can you take my vest off blazing make okay no too close I the media okay everyone who say we BAS just electronic check okay then first item in Personnel is the administrative employment of principal Mercy eron Mr President members of the board Miss Marci has been interviewed and reference checks completed for the position of prek 12 grade principal recommend the approval of the employment of Mercy item one as the principal of office okay I will make that motion I'll second and I had a question yes um will we be able to get a copy of her contract sure okay awesome thank you um okay all in favor say I I all opposed she is approved unanimously excellent next item is the approval of additional summer hours for the July pre PR program for RONA cot Mr President members of the board Rona cot prek director is requesting additional hours of work during the summer from July 8 to 11 and July 158 recommend the approval of the additional employment hours fora C July 8 to 11 and July okay may I have a motion I'll make the motion I'll second all in favor say I I all opposed approved unanimously next item on the agenda is the approval of employment of pero leet andr for July for June and July summmer School Mr Hopkins members of the board the administration reting set on be added to theose working June Summer School from June 3 to 6 and June 10 13 July jump start from8 to1 and 15 to 18 of July recommend the approval of the employment of set under as AO for June summer school and July J start okay may I have a motion on that I'll make a motion second all in favor say I any opposed unanimously approved next item extra pay position position Employment Group number one Mr President members of the board the following individuals in group one are requesting extra pay volunteer employment for the corresponding positions we have their names below and their positions recommend the approval of the above ex volunteer position for the corresponding okay we have a motion I'll make the motion I'll secondary all in favor say I I all opposed approved unanimously next item extra pay position Employment Group number two Mr President members of the board the followed individuals in group two are requesting expertly volunteer employment for the corresponding positions recommend uh you have the names and the positions right there recommend the above individuals in group two be approved for the corresponding positions okay may I have a motion I'll make the motion second all in favor say I I any abstentions or just me one abstention all all opposed approved four P four eyes and with one abstention okay next item is the approval of the annual performance-based compensation for the superintendent Mr President M of the board approval of the annual Performance Based compensation for the superintendent for achieving of performance SCH for the 2324 school year Performance Based compensation that may be earned by the superintendent is 5% of the base salary this is a board decision okay I will make the motion I will second all in favor say I I any opposed unanimously approved okay on to business items the first of which is the approval of the district signers for the AO Unified School District bank accounts Mr President members of the board to help the district guarantee checks and balances on our accounts with the National Bank of Arizona a request is being made recommendation from the auditor for the board to approve a change of signers of a USC's accounts the recommended signers are listed right there and um recommend the above signers be approved for all the bank accounts with the National Bank Arizon okay we have a motion I'll make the motion I'll second all in favor say I I all opposed unanimously approved okay next item is the intergovernmental agreement between Unified School District and the Pima County Joint technical education District Mr President members of the board annual the Pima County Joint technical education District J and satellite the AL Unified School District agreed to an intergovernmental agreement at G the operation and funding of the J program the agreement is attached and approved signed by a usd's legal council recommend the approval of the attached ID Office okay I have a motion I'll make it second all in favor say I hi any opposed unanimously approved next item is the approval of the Soul Source vendor for power scool Mr presid members of the board office schools is looking at getting the online registration and online forms officially called enrollment Express and ecollect from Power School due to the total amount Mr Casey looked for other providers to get quotes and reached out to Ed point the only provider on move Cooperative to get a quote and they told Mr Casey that their online registration product will only integrate with their student information system docy sign had reached out to to us last fall offering online forms including registration but their product will only allow us to collect the data electronically it will not transfer automatically into Power School power school has also bought out in school messenger or emergency contact system recommend the approval of power school as the sole source for online registration in emergency context Sy inte current student information system Power School sis okay I have a motion on that I'd like to make that motion second um all in favor say I hi any opposed sounds like we're unanimously approved next item is the second reading of AO Unified School District governing board policy op option Mr President members of the board this policy update addresses Technologies including the use of generative artificial intelligence AI programs and our Platforms in the classroom policy IG NDB use of Technology resources and instruction I went through and read this on on Monday pretty much the same as far as the the key part of General artificial intelligence program section and so recommend the approval of the attached to USD board policy upon the second read okay may I have a motion I'll make it I'll second okay all in favor say I I any opposed unanimously approved okay we have any uh a little bit out of our regular order here but um we're now looking at possible new agenda items for the next meeting anybody have any that they would like to see I got n okay com [Music] 2025 agenda uh or budget I'm sorry have to have a meeting on the 24th of June Ty come down and present the proposed budget and then within 15 days we have to have the adopted budget which will be in our regular July that um we wanted to do the Wednesday but Tyler has a a board meeting Atley so we switch it to Monday and hopefully everybody can be at the budget hearing on the 24th of June so have we have to have to propose and then wait 15 days and then have the adopted so it always it has to be it can be this time the yeah I have I have something okay um if we can just if it needs to be an agenda item um I get the meeting date but is there a way we could maybe like for next year or something if I'm um instead of doing three meetings in a month we have one meeting at the beginning 10 reg business then we do the other one later in the month to meet that time frame we could do that I think the only reason that I don't think we can move it because technically we have to have them within a certain number of days from each other we could move essentially to do that in my mind what we would do is eliminate the study session that month yeah and then which could make the Wednesday meeting go longer because we' be discussed why why not just move both of them down why not still do the study session and the regular board meeting but just move them down into the later into the month I think teally we can't do that based on our policy meetings have to happen for the official meetings off yeah because I think we're held by statute on that too yeah so I would love to see if we had to have a special meeting so instead of doing three meetings that month just canc let's just cancel the study study session have one on that day then do the one towards the end of the month we're still doing two back to me would be fine I think we all for schol bus well then we can we could probably get all the school's work done in those two meetings not going to take forever take minutes it's it's statute that we can't get around that says we have have to propose budget and then within 15 days have be adopted we can't change it it's a rule like AFR that you have to have the report of the AFR that already approved and already we have to and and it's not just us having to be the me this gentleman has to stay over future principal has to stay over another night you know I'm just kind of for everybody and I don't believe the June meeting is going to be the regular meeting I don't believe it'll be packed with agenda item so it shouldn't make it you know we had one where it was a whole lot of stuff and that makes consolidating it into finish it makes consolidating all into one meeting makes that meeting ridiculously long but I don't see that being a problem to just eliminate the study session do a regular session and then the special session and [Music] then well yeah for next year for this year I'm thinking too since you had asked about the contract for Mercy yeah we could also do that on that same day rather than putting it off until July that make sense yeah I just wanted to point that out because to come down that day and present we have to do a bud hearing and then we have to approve it and then do the adopted within 15 days yeah that's next meeting okay so now the next thing on the agenda is we have the option of going into an executive session we don't need to go into an executive session unless the board members want to the main thing we would be doing in that is discussing further Dr Salter's contract if the board wants we can go we can foro the executive session and just vote on the contract now I do not know if folks wanted to have that option or not I recommend um I would be fine defer Dr Sto if he would like us you know if he feels we want to be ex should discuss it or I'm find either way you guys are and ready to vote on it fine with me yeah Li I'm okay with public or Bill well I mean we have to vote in public anyway I'm just saying I wanted to make sure nobody had any discussion that needed to happen in an executive session first discussion we already had were two meetings that we did last month we just had it on as an option yeah so okay um if everybody's fine with it so out loud if you could table the yes I'll make the motion to table the executive session I'll second the motion all in favor of tbling the motion for executive session say I I all opposed unanimously approved then the next item on the agenda is the approval of the renewal contract of the administrative contract for Dr Roman sakur and I believe everybody here has received a copy of the contract I'd like to make a motion we approve the contract I will second the motion we approve the contract see if anybody has any discussion first no questions okay then all in favor approving his contract say I I I all opposed unanimously approved okay now may I have a motion to adjourn I will make the motion a second there you go all in favor say I I all opposed approved meeting ajed at 6:32 L strong work everybody y

e e e board meeting for Wednesday June 5th thank you for being here uh I'm the current Vice chair Yolanda Greaves our chair uh Rob Sher has has stepped off so we will have to do a reorg a little bit later but we are starting at 6:30 with a legal update from Our Town Council so we will jump right into that and then we'll go into uh citizens participation after that because our Town Council has a hard stop that we want to meet so Lisa um thank you Yanda um and good evening everybody and welcome uh new members here um it's great to see all of you hold on one second Lisa if we bit more volume on this go ahead Lisa all right is this better one two three thank you all right so it's great to be there um since I've last met mostly uh mostly what I've been working on are actually uh fewer larger matters um given uh given the kind of the gravity of what we have um in front of us so obviously uh town meeting prep um was taking place and we just had a successful town meeting a few weeks ago um and a a part of that um which didn't happen at this town meeting but has been uh part of a lot of work that we've been doing is the MBTA zoning um and so I've been working with Town staff and I know there is a subcommittee that's also been working on it but uh we've been doing a lot of work on the MBTA zoning um and going back and forth with the Attorney General's office to make sure that uh the work that is being done with the town will be compliant uh with 48 section 3A um as well as uh the eohc regulations and we're pretty fortunate that the Attorney General's office has been willing to review all of these things um in advance so hopefully by the time F fall town meeting comes around uh you'll have something um that will be acceptable to everybody um we've also um as you know been working very hard on the negotiation and purchase of the Union Street property next to the public safety facility um that has been going on for a number of months as you're aware um and um that will all come to fruition in a week from today actually uh the purchase will occur and you will own the land um as of a week from tomorrow um so that will be wrapping up um also we've been working with the planning office and Michael in particular related to the uh 40b proposal on Main Street and the response resp to the mhfa um that's the Mass Housing Finance Authority as well as the board on that and uh one of the other large um uh documents that we've been working on um is the Waka agreement which actually amazingly um and barbar I see is on so you guys are going to be talking about this later on um we actually started this a year and a half ago um and then in particular with Earnest um the last since the last six months so um we're happy to see that come to fruition I think that that's a document that's going to be um that well will well serve the town as well as wacka in that and solidify that relationship uh in addition to that um we've been working on resolving the issues at Burnham Circle um which hopefully we're getting close to um and um those are the large matters that we've been working on in addition of course to our regular contract reviews and draft in license agreements and other related agreements and closing out the school project and things of that nature so I'm happy to answer any questions if you'd like um Madam Vice chair questions I have a hi Lisa how are you I'm good thank you I have a question on actually the the wacka agreement because I noticed in on the first page of it where we talk about the um the the it's like the first whereas paragraph where we talk about the Comcast renewal for a 10year term from June 13th 2014 through June 12th 2024 I know in April we just approved an a new agreement with Comcast so I didn't know if that those dates needed to be updated because um it would be it would be as amended we can certainly update that front page um because Brandy as I indicated we started this a year ago yeah um you know it wasn't that wasn't a a point that raised a lot of contention amongst the parties so got I don't think that but um I don't think that uh that wacka will have an objection to updating that date um and I can do that on the front page that's not a problem okay all right I just saw that and you know while we have you here I thought it was a good thing to to ask about so thank you yeah for sure yeah for sure okay anything else Joe uh good evening I have a quick question about the NBTA uh zoning uh which you you're working on I'm assuming you're working with Peter oh yes with that with respect to that what was some of the concerns that you may have had that I I missed the last meeting unfortunately so I I'm not sure if they brought that up during the meeting yeah so um Joe we didn't have any concerns what we did was when we had a draft that we thought was in really good form and this was before some of the changes were made right before town meeting um we sent it off to um the Attorney General's office for a review to make sure that if we're passed by town meeting and approved by eohc that we didn't have um any chance of having it rejected by the Attorney General as part of their regular review of the Town bylaws uh the attorney general made a couple of uh small edits to it um but nothing of any um any like substance they were more in form if you will so um so there weren't any big concerns in that nature okay thank you you're welcome any other questions Claudia go ahead um Lisa I was just wondering in terms of MBTA zoning um is anybody tracking communities that are raising objections or taking any types of action that type of thing um so there're certainly um tracking what communities have passed the MBTA zoning and I don't have that list in front of me but I can get it to you for sure Barbara excuse me um uh plaia um so um I can also tell you the ones who have filed litigation against um the Commonwealth um Andor uh the various towns so of course we have the uh the one on the Southshore and then we have Rockport um that has also filed both a federal and state lawsuit and I don't believe that there are any towns that have joined that but everybody's kind of waiting on the um the town on the Southshore which oh my gosh their name went right on my head starts with an m Milton Milton right so U the Milton lawsuit that case is going to be heard um in uh October and so we're going to get some reading out of that but um the Milton case is unique because um Milton town meeting passed the zoning and they are representative town meeting they have a charter provision that allows the public at large to put to a uh citizens uh to put to a vote by the public at large whether or not to overturn any actions of town meeting and that's what they did and that's where it got overturned and so I think that the the lawsuit from Milton is largely going to turn on those facts um the court May address although it's not been um I don't believe it's been asked to be brief but they may address the issue related to whether the state has the authority to um to pass this chapter uh 48 section 3A I think we all pretty much know that answer but um they they may address it but that's not the first and foremost in the Milton case I wonder too I'm not that we know specifically the towns but do you have a rough idea of of how many communities initially does this all involve the MBTA um zoning law and then how many have actually now filed a plan so there's you know 100 I think it's 177 communities that it effects and um I can get you the list of how many communities have passed it um I don't know how many have been approved by eohc um but um all the community all 177 communities complied with the requirements to do the first two steps the third step is filing the zoning and passing the zoning um or adopting the zoning and not every Community has done that but what I can provide to um to the board is a list of all of the communities who have passed or adopted zoning at this time I will tell you there are several communities like um Ashland who um have not yet put it to town meeting if they're required to have it adopted by the end of 2024 yet for various reasons you know planning purposes some want to hear what happens in Milton um and other reasons like that and then um there's some communities that don't have to adopt it until 2025 the small adjacent communities they I but I do know at least one small adjacent community that I because I represent them they adopted it this last year so um there are some small adjacent communities that aren't required to adopt it until 2025 Claudia just as uh we do receive emails here and there so it's a little bit dated it was came in miday and as of miday 61 communities had accepted and so it's probably at the state for review and I think that's what Lisa was talking about but they had approved theirs at So within the community they had approved it but it hadn't been accepted by the state yet that's yeah it's yeah that's what it's sort of uh implying and then at miday there were 12 communities that had not passed and that sounds like not something like where we sort of moved it out to November but they had taken a vote and it it didn't pass and so there was 12 communities that mid May and I think is 177 communities in total that it applies to right right so that's correct 177 thank you but I can that number is larger now I'll I'll get those numbers um Claudia and send it to you for sure thanks it could be useful to see what other communities have done yeah I was curious to see where we stand in the pth ours yeah yeah good okay anything else no problem no that's good thank you very much Makita any questions or no questions they could be coming at some point but I do have I do have one additional question that we something that we didn't talk about which you know I know we've been very focused on the the 40b um on Main Street but we do know that that we have to provide comment letter to um to Mass housing at the end of this coming month so I assume that you know I'm sure it's probably going to be on our next agenda but um because it's not on our agenda tonight but you know I assume that's on your radar as well yeah yes absolutely okay and I know that that's Susan was working on getting the feedback for up on the website today the 40 be on East Union perfect that's good to let people know and so we've got the um and the boards and committees I think I'll have to look at my email but they have until want to say the 10th is it the end of this week the end of this week sorry um to get their comments good thing is um you know a lot of the work was done in the first one right so in terms of our arguments and everything at least our major arguments I guess in terms of you know the amount of Housing and and uh some of the the characteristics the architectural characteristics so that's been done um so we don't have to reinvent the wheel to a certain extent I do wonder if some at some point you know based on the climate about affordable housing right um if it would moove us to you know offer some kind of Alternatives um you know just some ideas about what we might think it would look like in our community um you know I don't know maybe some of those that effort is for not but um when you say what it might look like what affordable housing might look like in our community or yeah it you know just not just visually but the the whole thing I mean the design aspect yeah all of it Joe I think that one of the things that that I think anyways I is that you know first of all is it truly affordable based on their formulas right right and then the other thing is what's the ultimate goal of providing affordable housing is it to put people in there forever or is it to give them the opportunity to build some kind of equity in which case one would need to have some kind of ownership right right and get in rental property that eventually you could be in a position to purchase um you know I mean I think in our community we've seen that so many people come into the community live in the condos that's that was their you know how they got their foot in right um and then chose to to live here so just a affordable apartments I don't know it just doesn't seem to me to be the way to go if if you're really trying to create long-term housing for I think sorry Joe I think that's a full discussion that we need to have but not only us but other communities as well right and more than us I think the the state right the legislature needs to be thinking about really what doable really mean what and what does really work you know I mean all those things instead of just you keep on you know throwing something against the W and I I'd make a suggestion too because you know we were talking about having committees come and and you know present to us I think the affordable housing trust would be a great one to bring and we can have that discussion you know as a as a group because I think it is it's a bigger it's okay to what Claudia said though I'd be curious to find out if there are any data got to turn your mic on there you go the mic is on okay like he that for the first month or so and then and then I'm on my own okay thank you but um I'm just curious um pursuing to what Claudia just said um you know I'd be curious to find out if Statewide there are any data around or any studies that were conducted around affordable housing like what happened to people you know over time like you know where what were those outcomes and I don't know if that if that research exists but I think it might be interesting to find out so I think this is certainly a discussion for a fur further agenda item and a further meeting I think it's something we need to review um if you guys don't mind uh Susan sent out a statement Lisa if you don't mind I'm gonna quickly read our statement on your evaluation before we let you go it's not very long sure thank you very much because it says in Town Council and maybe should that I got cut off should that have said review okay so very short uh so thank you for those who filled it out thank you to Rob uh Makita you'll get to do this next year so this is just a quick summary and I sat with Lisa and Michael this morning reviewed the comments that all of all of us had made so this is my statement for the public to understand Town Council evaluation by the Ashton select board the Ashton select board creates a review of town council's full team and how they work with our staff and Boards each member rates Town Council on various as aspects of their role and how they work with Ashland based on this year's review the Town Council was rated with threes and fours on most items with a few fives all the board members felt that Our Town Council was very knowledgeable about the laws that guided cities and towns they are also knowledgeable about those specific issues that a Ashland has had to deal with one select board member wanted Town Council to be more proactive for certain issues we have dealt with in town another wanted Town Council to be in town more often in reviewing both items with lead Town Council Lisa me we discussed that she and her team are always available even if she's not here in Ashland also they can offer advice only when they have been asked for it and when given the board that they have been provided it to that they decide to use the advice that has been given uh Ashlin has had a long-standing relationship with Lisa me and her team and based on our combined review we appreciate it and look forward to continuing our relationship her team has been there for many issues and always been helpful and supportive um so at our next agenda at our next meeting we will have to do a review of their contract and whether or not we review it we do that every year right and that's it thank you thank you very much thank you it's great to see you and um I'll see you next week uh Yolanda to buy piece property sounds good thank you very much Lisa Lisa all right byebye bye now bye great before you move on Madame Vice chair quick question with respect to Town Council yes few years ago a lot of committees and boards were utilizing Town Council without our knowledge and at some point we set up a policy is that policy still in effect or have we gone in obedience with making sure that people fill out that there was a form that needed to be filled out and it came it came to the you know we've actually gotten away from that Joe um is is there a reason why because you know I don't yeah is it being is it being what's it's actually something of it um you mean um taking unfair advantage of it yes I I I I do think that that can potentially happen so one of the things that we've actually talked about is actually reinstituting um okay instituting something like that um I think you know for the most part it ends up helping us in the sense that we can't it does lead to some of that proactive type of work that we're expecting out of legal counsil but we have had a couple of instances where you know some of the things that really were reviewed by Town Council really really wasn't necessary they could have been reviewed internally or something but the time is clicking exactly and it's costing the taxpayers money I just want to make sure we're keeping you know for sure keeping tabs on that that's all what's interesting is when we met with Town Council this morning she said we are doing pretty well as a community staying within our legal budget and we are not running up bills that might have been run up 10 15 years ago so um so she's pleased with that but is our budget typical is our budget TP typical of other community yeah it's it's pretty typical um it's I I was kind of surprised I thought we were going to especially when we started going through the eversource stuff I thought it was going to really kind of creep up um a little bit Beyond you know what would be a normal I guess you could say legal budget for a community our size but it really didn't it actually stayed within and stayed pretty level I think over the years as as the I'm sorry has the NBTA uh community's law taking up additional you know work on Lisa's side yeah I mean it's it's certainly taken up she's been doing a lot of work on that I think you know what we're finding after you know after years of of of you know working with a similar team is that um you know things EB and flow right and so we might have a legal issue dour or of the year you know the previous year um that might have taken some time and once that's resolved you know you have another one like NBTA communities is for all intents and purposes this year okay um so like I said you know the overall level of work seems to be pretty you know the same the other thing our legal budget also encompasses labor Council as well which is also Town counil than different in Town Council and it's cyclical really depending upon um when we have contracts coming up you know we're fortunate now in that we really don't use labor Council for contract negotiations anymore we kind of gotten away from that practice and usually only at the end do we bring our labor councils in to kind of bless things things and and make sure everything's good okay one of the questions I had was um relation to to to cost because we do rev one of the items that we review Town Council on is cost but we don't really see a lot of transparency on it right um so maybe it would be helpful to review that like a couple times a year it doesn't have to be like frequent but just kind of like where we are where we're spending our money yeah because Diane I mean Diane definitely keeps track of it when she the invoices she breaks it down into different categories and stuff so yeah we definitely have that CU that would be I think it would be helpful CU then we can kind of have a better picture of well and we can then answer that question a little bit better more thorough I I also think as always it's always good to look at what our evaluation is and what are the questions that we're asking and make sure we actually can answer them so I think we can certainly look at that this year before we do it again next year okay very good moving into citizens participation if there's anyone here or online who'd like to comment please step forward all said go ahead my name and address please mark thank you I have two two things I want to talk about and um first of all the positive things I was pleasantly happy that I went to the state de Democratic town convention for my first time I got rise in from Chuck list and his wife I learned what thator a car is and we talked back and forth and I was there for the for the whole thing and it was a listening learning thing to do great my ride home miss Makita oh I gave her my life story on the way home when she was really paying attention and was acutely listened and everything and we even had to uh we were talking with Sensei human went cracking jokes all together nice so she is she me and her got to know each other and um tag on to that plus the other things going to happen the tag on to that was I'm going to ask if she did did you look into the diversification question no I didn't mark I didn't look into it okay I'll bring it up here and it's not it's it's nothing bad has in the history of the select board has there been a verifi other than Caucasian board member on this board ever to my knowledge no that this is the but I don't I did not go into deep detail but to my knowledge Makita is our first yeah saying same here just the the cursory research I've done so far that's what I found Mr Joe I have to agree I don't remember anyone PRI Randy um no I these people predate me so if they don't remember then we're at first I thought you were asking if Joe was and I was like no I soon remember the baseball stories so uh I I think I think we're having lots of Firsts I was going to say this this meeting marks a number of Firsts it's the first time that there are four women sitting on the select board which is Big we know that other boards in our Comm commun have had four women but this is for the first time that the select board has it uh there are other communities within the state that actually have either four or five women that have sat on their board so but this is certainly groundbreaking for Ashland which is a nice thing to see and it's it's been 12 years in the making so and Claudia you probably would say I would say that I've heard stories in my um from my in-laws on holidays about uh families in in Ashland and how Diversified Ashlin has become um and how un not Diversified it was for many years and so I would say probably unlikely y um that their in terms of families of color that there were I know um when my in-laws were growing up there were I believe there was like one or two families that um that they would tell about so I would say unlikely so as I said in mck's car I'll say it again welcome to the board thank you Mark now the mill building project I know on the agenda the comment letter is ready yep I've I've been putting my opinions to the planning board I gave him a couple grades one time when they first working on I got upset with them and all that I gave I gave a low gray B and then a grade Mark that's a can you do my evaluation and then when they they and then when they came back out to redo to make the official draft they did everything they got the data details everything that supposed to been with zoning people involved and I gave them an a at the end now with that my question how many of the board members are going to be involved with this comment letter and the project as it goes what's the department who are going to be involved so at this point in time Mark so what we did is for our initial comment letter to Mass housing so we solicited comments and critiques from different boards and committees in town and they provided that to us um as well as we solicited comments from the general public um which I think we received over 150 so 150 of those so we took all that we had our own arguments meaning this the select board and and I A A Team here um had our own arguments as well um and we basically summarized all of that stuff into our comment letter sent that as basically a full packet of information to Mass housing that included our comment letter which was about 12 pages and all of the um boards and committees comments and their memos and then also all the Resident comments as well so you know what Michael thank you for that Mark I'm going to ask that you know there's a little more detail but it is a little bit later in our agenda so if you don't mind since you're probably going to wait because we might have some questions and comments as well that we'll let Michael finish that as we get into it in the agenda if you don't mind okay one quick PS and then I I'll sit how heavy the comments are from the zoning board um the comments from the zoning not how heavy are they well how much is are they since they are a big part you have the Forum here yeah not not that not that much and actually that's or planning board Mark zoning because they should be working together yeah not not that much which is that that's actually okay given the fact that they're going to be the adjudicatory body that sits in and listens to the basically runs the public hearing okay thank you you're welcome so before we go into our first item I was em sent an email um and asked the the person was going to try and be here themselves but he asked that I read this letter and it's one of the good letters that we like to get it's from Mike Connor who works in the Ashton public schools and he says good evening my name is Mike Connor I'm a teaching assistant at the Davis minda School I was hoping to be here tonight in person but a conflict has kept me away on Friday May 24th we took our 200 plus third graders from the mindes school on a walking tour of our historical buildings in downtown Ashland we wanted to give a big shout out to some of our town folks who spoke with the students at stops along the way Carl hackinson and Cliff Wilson at the Ocean House Melanie Connor at the Federated Church Mike Herbert at Town Hall these people gave up part of their day to add so much meaning to some of the sites that we visited they kept our students engaged in asking lots of questions I guess one of the best examples I can give would be when Mike Herbert explained that his job is to help run the town and a student followed with if you help run the town could you have a swimming pool and hot tub installed on the roof of the new mindz school I think Mike's response was something was was something better is going up there solar panels somehow I don't think the student thought that was a satisfactory answer to the question also a shout out to the asham police department for their help navigating the street Crossing we needed to make with that said our third grade teachers wanted to say thank you to all for supporting our field trip and making it a Memorial Day for our students thank you the third grade teachers from the David Mendes School nice so I happened to be in town hall to get sworn in that day before our meeting and my was out there on the steps with the kids and it was it was great to see and it was just nice to know that our students in our town staff get to work together yeah great kids great uh great teachers obviously and you know I think it's funny Mike Connor call himself a teaching assistant since he's you know been a teacher in the schools forever before he retired but uh you know what was really amazing is just how much these kids know about ashl and history and um you know you expect a lot of blank stairs when you're like oh when was Ashland Incorporated and you know you four or five kids you know 1846 you know and they like when was Town Hall built and they didn't even look at the sign that says it was 1955 but I will say the one thing that's always the huge hit here is the jail cell absolutely do they still do the do they still do the third grade project where they have to go from place to place I was part of it this was part of it okay I wasn't sure cuz like when my son did when my son did it like it was him and me like you know walking around town and doing that stuff and it wasn't like a as as big could give a update on that yeah no you're right and I I've done that with a couple of kids myself and um and then you know Co a lot of things went away for a couple of years there so it's really nice to see these things come back and uh and yeah um you know I I'm I'm not sure that piece is fully back where they're visiting all the the stops independently um but they did bring back the tour with the third grade teachers and if you want a a little laugh the third grade teachers did a little tick Tok um before and after a field trip so it was it was very very cute some when I was at the reality Fair someone shared that with me and for me what was fun to see was that miss mcferson is still a third grade teacher and I remember her um my youngest had her for third grade so it's nice to see she's still there and yeah but the Tik Tok was pretty funny it was I think that third grade project is awesome and I wish like I know as a parent like I never knew any of that stuff existed so you know to be able to to to share that with the the grown-ups too is a good thing so anyway but that's awesome okay if there's no one else for Citizens participation we will step into our agenda the first being the RO board reorg so we need to vote uh chair Vice chair and clerk I'm opening up for nominations for chair to start I'll start it off I'll like to nominate Yanda Greaves as chair okay second I'll second that great we have a motion and a second all those in favor of Yolanda greeves being Chair say I I I and you are allowed to vote for yourself thank you that passes 5- Z and thank you I look forward to working and uh doing some great things together this year okay next uh Vice chair if I can have a nomination for vice chair all right I'll continue I nominate Brandy Kinsman as Vice chair if I can get a second I'll second that great we have a nomination and second for vice chair all those in favor say I I I great and Brandy voted for herself y 5 Z that makes sense and then the last would be for clerk I get a nomination for clerk I'll nominate Joe manani I'll second that and the one thing I do want to add to that is that we do have to uh pause our bylaw that says you can only be in a position for one year to support that nomination so the nomination with the pause as one that's okay with everybody all those in favor of clerk be of Joe being clerk say I I I great so we now have our new board chair Vice chair and clerk uh and then I think um moving forward there's information that I've gathered from other communities as to how they do some of the board reorg so I think through as we go through this year I'd like us to review that and see how we do it moving forward but thank you all great because typically just for people watching we rotate every year so right that's been our general General right it usually gives the opportunity for everybody to have the opportunity to be working in different functions within the board itself how to run it how to run the the meeting how to be part of the things that go behind the scenes of how to prepare for the meetings how they get the information out and and do all those things so it's it's been a well it's been that way for quite some time and I see a a form of uh select board member or selectman sitting in the audience way in the back with a red tie I think it's a red tie and um it's been like that for quite some time and I think that it's it's it's worked fairly well if people want to make a change I would hope that it uh it's it's done in a way that uh it's Progressive and not regressive in in in in some way so that's that's all I would have to say CU so far if it's not broke don't fix it okay I think that's me anyway moving on to our next item discuss the loc local elections and results um obviously the result Makita and I are sitting here as select board members uh I think the uh election count was 411 or something 443 total votes about three and a half uh perc turnout um so and uh yeah congratulations to both of you um congrat ulations to kg Ariana who won contested if you will a right in campaign and congratulations to everybody else and uh a special thanks to all the pole workers uh led by C Cindy Livingstone and her staff um it was a hot day that day and we all know that that gym is not air conditioned so um but uh again you know I think um you know turnout something that you know we always talk about uh and we always feel like we can make improvements on and um we'll continue to try to do that great okay any other thoughts on the election or results sir just congratulations to everyone who ran and to everyone who got elected yeah and thank you for stepping up to run okay moving on discuss and vote on the fiscal year 24 year and transfers Michael want you take us through that sure so um uh I was I was explaining to Makita earlier as as she's been on a hot minute here you you know on the board what this actually is um so and just you know by way of background for everybody that knows um end ofy year transfers used to be done by town meeting um we have to do those at the May town meeting and I think it was a law in 2017 or 2018 changed that to where you could do end-year transfers um at the end of the year by uh vote of the select board in the fincom in the finance committee so what you've been presented to you in your packet is actually a combined essentially a combined list of really the transfers that would need to be authorized by the select board and the finance committee um we also have on here um you will see on here uh vote from the reserve fund which is uh the finance committee Reserve fund and only needs a finance committee vote but we included it here for the sake of transparency and just you know to make it conclusive um so I think it's pretty straightforward in terms of you know the transfers in you know we're looking at transferring a total of $761,000 um and that covers everything from the snow and ice deficit to um you know salary adjustments that were made uh throughout the course of the year um salary and and other smaller overages that happen you can see the detail associated with that uh just with some of the salary adjustments just to kind of give everybody an understanding of how this happens is so at annual town meeting we approve a single line item called the salary contingency line item and over the course of the ensuing fiscal year as we you know either settle Union contracts or make uh non-union adjustments uh based on cost of living or performance or Market based adjustments um we make those adjustments throughout the year but we don't necessarily make the transfers during the year what we do is we wait till the end of the year and do them here like what we're doing now so try to be as comprehensive yet succinct as I could with that explanation makes sense any questions on the document that we got go ahead Brandon so I have a question at the very bottom we have a a line item that says total estimated turn backs and it's approximately 7 $994,000 so that is what is left as sort of like extra cash in the budget at year end correct what happens with that amount that would fall to free cash okay that in any any additional Revenue that we've received over and above our Revenue estimates is what constitutes free cash okay and then so free cash we had alloc we had allocated a town meeting will this go into next year's free cash yes so when we close out this this year's books um when free cash is certified in September or October yes it will be reflected there okay correct y so our and then we have our policy as to what we do with the free cash that gets certified in the fall okay and the buckets that it goes into so this will become part of that gotcha okay I just wanted to just kind of yeah I just wanted to make sure we what Happ and so just to be clear these dollars were all part of the current fiscal year budget and they're just being reigned really with the needs of the Town exactly yeah yeah any other questions Joe just I'm rather curious M you said the f fincom and the select board have to approve this mhm what happens if one of the boards decides they don't want to go through that route what happens well then we don't have uh a balanced budget well no I I just yeah I want people to understand that because things happen emails are sent out things are put on social media it may not be the correct accurate figures and I just want to make sure that everybody is aware of that yeah that these are accurate figures and these are yeah okay yeah because it gets kind of tedious after a while it it can be you you'll learn it gets tedious can be thank you okay any other discussions on this yep just one other quick question was there anything in here that wasn't that was a big surprise to us from a from a cost perspective um you know not really um because most of it's most of it's pretty small movements but yeah yeah I I think you know believe it or not even though we didn't have much snow this year I was kind of surprised or snow and ice deficit was only only what it was um yeah we had some yeah but we you know we also use that opportunity if we do have a light snow Year to you know maybe do some improvements to equipment or stock up on salt you know do the things that we need to do so um so yeah it was probably surprise in the in the other direction Brandy it wasn't as much as I thought it was going to be okay well yeah that was actually surprising too you're right um in terms of um what did you say the workman's comp workers comp so so that was that was a good good news yeah okay uh if I can get a motion to approve the transfers for the fiscal year 24 end of uh end of year budget so mov in a second second great we have a second um a motion and a second any other discussion no all those in favor of the motion say I I I and that carries 5 Z thank you all very much okay moving on we [Music] have the agreement with wacv memorandum of understanding I believe we have the current chair president of the waca board with us today um and also we have Barbara Chism online as well uh Michael why don't you take us through this and then if Barbara and or John want to make any comments we can do that as well sure um thank you madam chair uh So Lisa alluded to it a little bit earlier but you know we've been working on on this agreement uh for a while which uh officially kind of consummates the relationship between wacka uh as our cable access organization and then also the town through the select board and uh essentially what this agreement you know you've seen what the agreement says and what all in encompasses but you know for those at home um that are wondering it really talks about like the scope of services that are provided kind of outlines some reporting mechanisms uh in place uh in terms of um you know annual reporting financial reporting things of that nature then also really clarifies uh basic basically the way the town receives Peg access or that cable access money through the franchise agreements that um we've just gone through how that gets relayed and uh essentially spent by Wacka as the cable access organization um I'm just trying to there's anything yeah pretty that's pretty much it I mean in a nutshell um and this is a five year agreement agreement yes any questions comments concerns I just want to I just want to say that I'm going to recuse myself from this matter so that makes sense just conversation V okay I know Barbara is listening Barbara um I I've always asked you I didn't have the opportunity to uh speak to you about this uh prior to but uh are you satisfied with the current uh memorandum of understanding that's in front of us right now Barbara are you there I don't know if you're I I can't unmute I can't unmute you're unmuted now you're okay you're unmuted now Barbara I'm here I'm here now I I was having I could not I could not mute myself before so yep that's okay you've been unmuted so did you did you hear Joe's question than thank you um yes um um yes we are um uh pleased with the agreement um I just want to thank our consultant suusi and Lisa me for working together to provide a um a good agreement and we look forward to being able to um work well with the town going forward as we have in the past so um yes it's been a long time coming and we're glad that this agreement has come to fruition great you know I will I will add it's um so this agreement actually gives wacka quite a bit of flexibility as well in terms of how they can get and procure equipment and really kind of gives them said flexibility and Agility in terms of um doing what they need to do so it's really good John any comments sir uh good evening thank you madam chair uh John featherston 98 Heritage Avenue uh I'm just going to blame it all on Makita because uh Makita did all the hard work and uh kudos to her and congratulations Makita and uh uh no but I mean I think we're all very very excited about the partnership uh I mean one one thing that I you know just a personal opinion ever since Michael has been the town manager uh I think wacka and the town have had a phenomenal relationship and I can only see that we can do more things I mean with your involvement in the station I mean I'm just personal note my favorite show of all time on wacka was badges so I don't know like what what happened with that but uh I mean I think there's Good Chemistry Between the town uh I think we've got some uh new people on our board that have some new ideas that we can look to do better collaboration but uh you know C kudos to uh attorney me and our attorney for making this happen and we're really excited about it so good okay any other comments sorry goad I just said a couple oops thanks a question and a comment um in terms of viewership do you know how much of your viewership is by Facebook watching programming that way or how much of it is on one of the uh channels I think the handsome man back there would would have a better answer for that for me but uh that's you Paul uh talk not me the important thing is the rest of us knew that when you said hansome were you talk yeah um I I we don't have exact numbers because uh the cable companies keep those numbers for themselves as far as the amount of like neelon type numbers um but we do get a lot of feedback from the community that people do watch especially the government meetings and things like that and I know that uh some of our recent pieces like we did a thing with the um Make A Wish Foundation that had a couple thousand views on Facebook um the sports do really well so we we get a lot of views on online definitely it's very important that we are online as well as on the channels yeah great I think it's I think it's very important that we have that sort of a connection or availability to the community and it does have a couple of different ways to reach people it's um certainly without newspapers being what they used to be and that and I I can remember when reporters said in rooms like this all the time and so um it's really important that that we have this um yeah I definitely remember we would do you know debates and there'd be three newspapers there plus us and now it's just us so right so thank you the other question or comment I have is it would it be financially our responsibility if we wanted to add another room in the community um that could do live broadcasts um you know with Community participation in that you know we've had a couple of times where we thought we might fill this room I don't know maybe it was just dreams but um who who would that be our financial responsibility or Wacker or joint effort or so it I mean it would be waka's responsibility within the Appropriations that provided to them at town meeting so you know we can't ask them to do you know $100,000 worth of work and and give them $50,000 worth of a budget but you know to that end I I think there's actually some conversations happening to look at maybe expanding maybe some like at the community center which has a larger room you know to to look at doing things like that great thank you but you know Claudia I think you're great idea because that's that's one of the things that we've kind of talked about too is you know to encourage people to still watch TV because a lot of people are out there cutting the cord you know let's just be candid uh we have to look at avenues like that and involving seniors uh Mr Herbert is is the guinea pig uh but his new podcast which I recommend everybody go to the wacka website and see you know and that's going to be a focus of us you know like to your point I remember many of times I would pick up the phone the next day and call the Metro West Daily News and go uh you got something in quotes here that I didn't say you know like what's going on here uh but you don't even have that anymore and the only way people are going to get access to what goes on in their communities is by cable access and by what wacka does so we have to look outside the box to kind of expand that through social media through podcasting but then even doing more Live Events like you said at the community center and stuff like that so we're really excited about it one thing too might be to make sure that people understand you know because people get their television access in so many different ways you know if I was say I was a FUBU customer or would I know how to access cable could I even access it at that point you know currently no but but it's something that's definitely right so I think maybe even publicizing different ways that you can access your programming would be um you know something to try to push out into the community a little bit but with the ability to go live now on Twitter or X or whatever you want to call it now and you know Paul does a great job with getting it up on Facebook live and stuff like that uh we're going to have to educate the community as like okay maybe you don't watch it on traditional you know cable access anymore but we have 12 different other ways that you can watch it you know so great thank you thank you we look forward to the partnership great same likewise John thank you go ahead Brandy um so thank you this is this is great thank you for all the work that that you all have done to to make this possible as as Claudia kind of alluded to It Whack is a huge part of our community Comm and is really important to the connection with our residents so so thank you for for all that you do um one of the things that I was uh I I was looking at in the in the agreement was um section8 that talks about annual plan and budget and it says that honor before October 31st wacko shall provide a um an annual plan and budget outlining activities and programs for the upcoming fiscal year which I think is great um and I would I would kind of put it out to the board and to you guys too maybe it would be worth you guys coming after you have put together that plan to us and we can talk about it together a little bit too because um you know it would be great to kind of hear from you what you're planning for for the year so that's just my personal suggestion but I I know one of the notes that I put was so they they're if they're doing the report who is that report going to and to your point Brandy I mean and it's and there's I think a a balance because they sort of have autonomy so it's good for us to know what they're doing but they do have some autonomy so it's not like it's going to come to the board and we're going to take a vote as to what they're doing but to your point it would be good to know what they're planning so we can help support it and publicize it and things like that right yeah yeah so y that'd be great thank you guys okay if I can get a motion to vote and sign the memorandum of understanding between Ashland cable access Corporation wacv and the town of Ashland so moved and second okay okay all those in favor say I I I and nay and abstain so Makita so 401 yeah Makita is abstaining wonderful thank you all and thank you Michael and staff for working and thank you Barbara for working to get this done appreciate that okay thank you all y thank you okay moving on discuss our summer meeting schedule so in looking at the calendar our next meeting which was scheduled for juneth obviously we are not meeting on that Wednesday now that it's a holiday um so I don't think we put anything in the packet with dates the last the last uh so um I had recommended we were going to check if the school committing school committee is meeting on Wednesday Wednesdays in this space and they are right but aren they're not meeting on the 26th right do you remember um or Sue did you somebody checked that s did some did you check if they're meeting on the 26th the school committee you're muted still sorry um the school committee is not meeting they their last meeting for the summer is on the 12th okay so I would like to recommend that we do our second meeting on June 26th if that works for people sure and then in looking at July um our first meeting should be the 3 but hopefully people are on vacation so I don't recommend we meet then so we were thinking the 17th and potentially meet once in this in July and or uh do a meeting that would be a potential board retreat on a Wednesday evening 17th is the Wednesday right the 17th is our regular scheduled meeting so I think we should main keep that same time 7 o'clock or you going to do okay um and were you thinking about like the retreat don't recall exactly but I thought we were thinking the first meeting in August we would do the The Retreat the then we were thinking for our first meeting in August which would be August 7th would be more of a retreat so it would still be a regular meeting time we would still do it here obviously available to the public but more of a discussion so Michael would give us an update on the project similar to what he did last year and then other items that we thought we would want to talk about okay I I know this is really challenging but I'd like to suggest that we try to have um some kind of a joint meeting with at least the the the planning board and you know almost either as part of our Retreat meeting maybe we have to extend it by an hour or so um and what would be the purpose of meeting I I think really just to kind of um maybe build build relationships a little bit and try to um have some conversations about what the community what community is faced with that impacts um you know planning board and how the planning what the planning board actions they take and actions that we might take um and and I just think that that would be um be helpful to have a just a conversation about some of the challenges that is this with future projects that are coming down the road yeah potentially yeah you know it could be certainly when you say future you mean 1060 or yeah yes yes I think the wav street we have some conversations about all those things and I think trying to meet with them is a great idea I would recommend we not do it during our Retreat meeting only because I think you know as as a new board brand new member you've been on for a year I think it would be good for the five of us to sit and chat and work with Michael and Jen and review some things but I certainly can reach out to the planning board to see um and maybe you and I can chat a little bit more about what you envision that meeting being uh in regards to having a joint meeting with planning that any other thoughts I'm sorry um could I'm sorry could you just um so the 17th yep July 17th which was on our which should have been on your agenda it's the third Wednesday and then the board what date are you proposing the board August 7th August 7th which is the first meeting in August okay great so they're both kind of they're both already on our calendar and then we would have our second our regular second meeting in July I mean sorry in August on the 21st and at that meeting we would do our reappointments um for boards and committees and any other items that may need to be voted and discussed before the end of the summer so really the only difference is that we have only one meeting scheduled for July July correct okay okay and then if people are interested in the planning board meeting that could be a second meeting in July potentially depending on what their schedule is and what they're working on the thing is I I would say um we're going to be probably reconnecting on MBTA communities with them so maybe we wait until we have like that more solid that's good and kind of tie it all together so it's one but you know plus we'll have some updates from the comprehensive plan after we have our two working meetings for the comprehensive plan in June and July it's going to be September when we do a joint meeting no no I'm not saying I'm not saying joint about just as an update from comp plan right after our June and July meeting not the whole comprehensive plan but just update the boards so but yeah because there will be there actually will be another joint meeting that happens to do the phase two presentation to both board but that's so focused on the cop CL I feel like some of those right meetings that are going to come very specific are very focused and and they don't have the flavor that a retreat has right um in terms of more of an open discussion so okay so you're looking for more of a retreat feel with the planning board um are people open to a SAT because I mean for 10 people I don't know a Saturday morning or I think it's going to be really tough in the summer yeah I think it's going to be really tough to try to get everybody's schedules because the one thing about like having it on either having a retreat either on our regular scheduled board date or like theirs is at least half of the people are already committed right so you know so let's let's do this I will reach out to Trish Trisha Kendall I don't I'm me yeah I did mention it to her recently um and why don't we do this if you know you have vacations planned or you're going to be away get me that schedule like I know I'm I'm not available the first weekend in August um and I know Makita you had mentioned that you have some work travel and stuff so get me your get me your schedules for June through August I will touch base with Trisha and Claudia you and I can chat so I can get a little better feel as to what you're what you'd like to accomplish and I can present that to Trish and see what she says make sense okay but otherwise we will be meeting on June 26th July 17th August 7th and August 21st unless of course something comes up and we need to have an extra meeting but does that sound good to you Michael four meetings in the summer yeah perfect good okay so that's our schedule good okay the next is discuss and vote on the process for annual appointment to boards and committees members expiring August 31st I don't know that we need to take a vote tonight but I'd certainly like to have a discussion and I'm going to I don't usually do this but I'm going to start so just to help Makita and Claudia this is a process that we've been trying to tweak and update for many years we go so far and think okay this is how we're going to do it and then we pull ourselves back because we can't come to a cision or we're sitting here in June trying to make changes when we need to make a decision so typically the last I don't know probably since I've been sitting here um it used to be we would do these reappointments in June and then and then it made it said well that doesn't make sense because if we have new board members coming on you're probably not even completely familiar with all the boards that we appoint you're probably not completely familiar with all the people that are on those boards and Susan did do a nice job of putting in our packet the list of people who are up for reappointment at the end of August so we've talked about term limits for people on these boards we've talked about having people who are up for reappointment applying to be reappointed and again we've never made those changes and again because we're here in June I don't know that this is the time to make those changes um but I I'd like us to look at it for the future yeah for the following year uh so right now what happens is Susan reaches out to these people who are up for reappointment she asks them if they'd like to be reappointed and if they say yes then she puts the list together and at our last meeting in August we say okay we're going to reappoint these people um that's where it's at now does anyone have any appetite to make any changes for this year I think it's really tough for this year so I mean we've had this conversation it's like groundhog day but um but you know looking at some of these I don't know I think because we always try to encourage new people to to get involved in these boards and committees and it's really hard when people have served in a certain capacity for a gazillion years which sometimes happens sometimes it's people have a lot of technical knowledge so something like Conservation Commission people will serve a while but it takes a real it takes some time to kind of understand what what the regulations and the laws and what their task to do so you have some institutional knowledge there but I do feel feel like my personal suggestion because I I feel like having people apply is kind of tough but I do think that that that these boards should discuss people that are on their boards and make a recommendation to us as well like you know if because there's there's four positions in conservation you know the Conservation Commission should meet and discuss it I think my personal perspective is that they should say yes we we want we want these people to serve again or we don't want them to serve again which is not something we've done in the past in the past it has just been Susan reaching out to the people to see if they would like to be reappointed so but I was trying to think of a of a of a way to kind of have a a bigger discussion about whether people should sign in for another three years and if they should be reappointed yeah well I I mean I there's another factor I think as well you know you look at some of the boards here you see these vacancies and I'm just curious like you know what you know uh you know doing the board appointment and such like you know we want to make sure that these slots are filled as well um you know what it what's currently in place right now with these boards and how are they active do they actively try to fill these vacancies or said something yeah so we we we actively recruit so if we have vacancies it's on the website and we talk about them here at our meeting and what happens is if you are interested in a vacancy you fill out a talent Bank form yeah Susan replies to the talent Bank form and if they've and if they have a number of of committees listed she will send that person's information to the chair of each of the Committees that they're interested in and they are required and requested to go to a couple of meetings of that of that um board or committee so let's say someone is interested in open space right and so they'll go to that meeting and then the chair or the current members of that committee respond to us saying this person has been to our meeting so we recommend that the board appoint this person um what we sometimes do is and we haven't done this a lot recently is a lot of the times we'll know the person or someone on our board will know the person say oh yeah this would be a good a good fit um we have tried in the past inviting people to our our meeting to say okay let's see who these people are and ask them some questions and if they are the right person recently for zba zba and conservation and conservation we've zba we we interviewed two people and then we voted and and appointed one of the two based on some of the recommendation and information from the zba uh conservation I think we talked about conservation we did I don't think we've actually aced anyone in right we talked about someone had stepped down and that we we haven't filled that yet because they haven't they haven't mention regulatory these regulatory bodies are are like crucial to making sure that they they function well the you know like we also appoint we also appoint people to the Council on Aging and historical commission and a bunch of other commissions too boards that aren't regulatory that a lot of times we show up on our consent agenda right but um we try to if if and if there's you know obviously um the the Committees kind of weigh in on some of those recommendations too when when we have well and we we asked them to we asked the the Committees to say okay you've had two people or you've had one person come sit in on your meetings do you feel they're a good fit for your Board and they'll let us know that and then if if there's only one person and someone here knows the name we're like oh yeah that makes sense and we'll put that in a consent agenda and say okay appoint that uh with some of the regional work I do I've been trying to reach out to other towns and committees to see how they do it and it's been eye openening how some other communities do it but they went through a whole process in how they actually they actually have specific bylaws and rules as to how they appoint people and so again not something we can do for August I don't think this year but certainly as we're going through this process start talking about it and maybe put something different in place moving forward because I think that could be an item for a retreat yeah yeah yeah so so just to be clear so thank you for explain the process because maybe there are some folks that are that don't you know know how how do all these where do they come from where are they coming from um yeah so uh just to be clear like so the concern is uh the way we're doing it that there there there isn't the opportunity for more folks to participate for new people to particip and so we're looking for different ways to make sure that we can that up okay great correct if I may just for an example we just did it with the affordable housing trust um we had a vacancy um gentleman saw there was there was a vacancy applied uh filled out a uh Talent Bank form Mr FEPS and um came to a couple of our meetings and uh his background is exactly what we were looking for uh because he has a lot of experience with housing and Mass Housing and a lot a lot of the technical things that need to be done and uh he was a great fit we all thought and then we made the recommendation to the board and then they appointed him to the committee so it worked out well so in those kind of situations it's it's working I think where some of us have had some frustration is not getting new blood and not and and having certain boards and committees that have had the same people which there's benefit to that but as we've seen here on the select board there's also benefit to having new people come in to sort of look at things in a different way and have different input and for me that's one of the things that I'd like us to work on but again it's June people go away for the summer I think my recommendation is we keep the process that we currently have and to your point Brandy we keep doing this yeah um but I I think unless people have other suggestions that we think we can Implement quickly yeah yeah I I don't think we can really Implement anything quickly but I do think that the best or an important part of this would be to um make even before a a committee or a commission or whatever has a vacancy people are become aware that those groups exist right um because if they don't know they exist they aren't going to be interested in being involved obviously right and then because I think you know to your point to to sit around in a group with of four or five people and go well I I don't think you should be on it anymore because I think you stink right I mean how do you no no no right right so I think it's important to kind of you know what's going to be the crer sort of create some interest in the community in in ways that that can become involved right and uh there needs to be a transparent process where everybody understands the rules and that there's turnover so I'm just hearing the requirements here and it sounds like there are other cities in towns that so maybe we can kind of scoop up some of those best practices and examine them but it doesn't sound like this is something we're going to be able to to put together this evening no no no the one example I had they started discussing it in September they had the discussion with all their boards and committees through the fall they finally implemented their program in February and March now they're they Cycles a little bit off of ours but I see if if we can make this something that we and and and I see this as because I know Michael's like don't add anything to my plate um but I see if this is something that we as a board can start looking at with Susan's assistance again not putting it on Susan to find figure this out but to give her some better tools and to give us some better tools to determine who's who's going to be the right fit for certain committees so yeah and I'm looking at like this list and you know open space and wreck has two vacancies correct which I was like Wow open space and rack has two vacancies I'm surprised they haven't like tried to put a call out for for people to apply and want you know because open space and R they have what nine nine people they're a nine member n uh yeah no didn't we drop them down to seven we dropped them back down to seven which seems odd 1 2 3 4 five six that's six of their people are up but maybe that's just the vacancies the other thing I I I I would recommend we do and we sometimes talk about this is during every meeting that we have vacancies is just put a just like we have some of these other reminders right we have the two reminders later on about s of looking for someone for the naming of the public safety building and the historic district study committee maybe we start making sure when we do these reminders that we put reminders on for the vacancies that each committee has yeah and put it out there or every once in a while like it goes into Michael's newsletter that we have V that to on these committees it's not that it's not transparent people just need to know where to look for the yeah right right maybe just that type of a reminder I think you should you should start making Tik toks and videos [Laughter] really it's a new way to get the information isn't it going to be like banned in like a six months or so very tented young man so pod podcast away right oh boy let's do one technology techy technology thing at a time okay so again I don't know that we have to vote but I would just say that we continue this year with the process and I would ask Susan that you know we we make sure Michael gets the list of all the vacancies and that we start recruiting for some new people and then look at it for next year okay Susan do you need anything else from us for that item no I'm good but one thing I am going to do is I'm also G to add to the list what the average number of meetings are that they have had since January just to give you an idea of what the workload is for each group that's a great idea y great okay that's awesome thank you okay yeah that's big moving on uh so Michael you already started this the update on the Mass housing letter in regards uh to Mark's comments but was there anything else you wanted to add to that yeah so I mean we had just talked about the um you know the process so far with with it being at Mass Housing and being at what we'll call the site eligibility phase and just you know to answer or get to some of Mark's questions you know let's just say that Mass housing does say okay you know this project does uh warrant a project eligibility letter um and it gets that letter and so they do subsequently apply you know for comprehensive permit uh so then that would go to the zoning board of appeals okay and the zoning board of appeals would be um the one responsible for adjudicating that having the hearings um and uh basically you know I think through that process we could find kind of where some of the uh I don't want to say different pressure points are but where there could be different areas for agreement or or a mutual agreement with the developer to make things better I think one of the things I mean we spent a lot of time on this comment letter uh which was good I think it was a good exercise and I think it was I think it's a strong letter um but I think some of the you know some of the things that you know you you spent some time doing was also prioritizing the issues and um I think that is going to come in handy as you know we go through this process in terms of what's most important what's not important um and then some things that I think are a little bit more subjective in nature so let's just say some of the design elements right I mean the good news is that as a community we have gone through the process of implementing this form form based code and you know have basically articulated okay these are the design and Architectural criteria and elements that we like to see in our buildings and that's laid out both visually and verbally and um and graphically and so in fact we actually included you know basically an example of that in our letter and uh so I think you know we have a template from which to work from uh as a community if we do want to see design changes which we do uh towards this building as well um but um you know other than that I don't have too much more about the letter itself just to thank everybody who made comments both the boards and committees and uh as well as the residents uh and uh certainly the select board's uh guidance and thoughts I did receive you know confirmation from Mass housing that they did receive it and that they'll let us know so now that we know that they've received it and reviewed it we will put the whole packet up on the website of the town website so people can go and look everything at everything that you submitted so yes I did ask for that to be uh posted today okay um up where all the other information is so um people should have access to that great any questions or comments on that letter I think we did a lot of work on it a lot of work yeah okay good than you know I thought we put I thought we put together a good uh a good argument um and uh and uh yeah we'll we'll see how it goes on to the next on to on to the next one next um I just I was just scrolling through my packet and I just want to go back for one thing it says on here that we need to thank the public safety building committee I'd like to invite the whole Committee in and do our thanks publicly maybe at our next meeting I think they did a lot of work and I think it would be good to acknowledge everybody who was on it so Joe what do you think I don't I think it's a bad idea okay I just quickly now that the land acquisition will be completed by next week and we're looking to do a design parking lot for that specific area there I was wondering if the uh public safety building committee the the members themselves be part of that that process where they were originally involved in the parking design originally your thoughts so continue the committee until the to be part of the parking design I don't I don't know what's I I mean I I think we certainly can um I'm trying to um I'm trying to kind of think of the elements that would be why don't you think it through I don't think we have to make a decision tonight but let's yeah think that through and decide okay for sure thanks yep okay so I did notice just back to the onto the next thing that the um the next the OAS bis at Ashland the one across from the high school is up on the website for public comment so yeah um and so we're putting together the comments letter at the end of this month I know we had talked about that when Mark was up there but I just we should probably just mention that too yeah June 27th I believe is when our comment letters du one one quick thing with respect to that that talking about it's a cross from the high school and that's e Union street but the actual entry area is going to be off w want to consider calling that area W Street and not E Street because they won't be any access from E that location so that may confuse some people just a thought I think technically the address is 61 Waverly I think that's the technically 135 yeah yep because that's a more accurate location than the cross from the high SCH correct just just make just clarify Mak sense okay okay Michael you'll put that link in your the feedback in your I will yeah as well as you know a link to the information again and and all of that stuff yeah and maybe you know because it would wouldn't be bad if people were able to reference the letter too yeah you mean the existing yeah the one that we just went in so I don't know exactly where that's posted but maybe if they could be some kind of uh connected somehow connected yeah on the same page or something yeah it should be so if 4B projects or something right well actually yeah if you go to the planning section of the website and uh there's a section that says current and past cases before the Planning and Zoning Board if you go to the bottom of that page I think I think it's titled potential uh developments in front of the zoning board because technically we don't have you know an application yet and both of those projects should be there Claudia yeah so I'll tell you it's kind of it's all kind of buried right so right now the way it's set up it on the homepage right there's a there's a planning T tab right not tab but okay and that takes you to the form that Susan created and and has posted but from there there's no connection even to like there's not even over here on the menu on the side here there's no connection to the planning board so or to current projects so I don't know maybe is it worth it just to make a separate page and call it 40b projects and have everything right there yeah and have everything so like the news flash section at the bottom have it point to towards that yeah we could certainly do that I think because I think if you click that right now it'll take you just to the mill the mill one is is that what you're seeing this one right here takes me to the form it should have the documents also at the bottom yes I'm sorry it wasn't like that earlier today so yeah sorry it pictured all the documents but it's not connected to the other 40b gotcha right I'm just I see what you're saying might be they all so it might be like good to have everything on kind of like one so what I'd recommend if you guys have suggestions on that put them in writing to Michael and Susan so that they have the suggestions as to what you want to what you know what you think would make sense in regards to having it accessible to the public in an easier way okay so work on that yeah okay for sure moving on Farmers Market requests so the Farmers Market has reached out regarding the select board and town manager participating on Saturday and on June 22nd and I have responded um that I'll participate for both of those I'm actually doing the area one so the one on the 22nd area had reached out to me a couple months ago to do the juneth one so as part of area or as part as select board representative for um oh because St Steve reached out to us I don't think Steve and I was going to reply to him and then I saw it on our agenda so I was like oh I'll just wait till we talk about it but ARA Maggie Moki had reached out to me a couple months ago on it okay so um so doesn't mean you can't be there oh you can all there you can be there I just um okay so I wish you had chatted with people that's all before you replied that's all well we all represent the select board in different capacities we do but for okay so but I don't think Steve knew that um that Maggie had reached out to me when he that's why I'm saying it would have been I wish you had let us know that you had been reached out to to be the select board representative because I also reached back out to Steve to say I would be the select board representative so that's all we have two I was just going to say if we're there and someone wants to speak you have designated people and if somebody else well I know a lot of times they have these things scheduled and planned and pretty tight there's a lot of things going on so okay we'll we'll we'll figured that out yeah I planned my I planned my travels around it hold on wrest no okay moving on uh farmers market so I know you chatted with Jean I also chat with Jean we try to have select Board office hours at the farmers market either one or two days I think she said she's going do two days I have dates so the um because we were also looking to do comprehensive for the comprehensive plan so we got all sorts of dates um so the dates that she was able to give us were um the 22nd so uh June 22nd and September 7th and if we wanted to do July August um we could probably work to get a second tent at the second Community tent at the farmers market September 7th September 7th y so um okay I know I can do the 22nd not sure about the 7th okay okay did you say you are or you're not I am okay so 622 and 97 okay okay I can do the 22nd yeah I can't do the 22nd but I can do the seventh all right me if there's if there's three of us or four of us we don't have to be there at the same time we we try to rotate through the hours so okay yep all right so just 9 to No 9 to One 9 to one yeah I mean sometimes we've left by 12:30 because it's quiet after that so so we just kind of do we like do shifts like yeah so we say okay who can be their first thing who can be their and we oh cool okay yeah so basically it's it's a good way it we found like last year we did them once a month and it was a really good way for people to come and chat with us yeah right because people go to the farmers market yeah and people want to stop and chat and I've seen I've seen you all out there I mean okay so 622 and 9 to7 9 to1 Brandy if you want to maybe send something out so we can like fill in slots that we have it planned that'd be great yeah okay uh next reminder ashon High School graduation is Friday the 7th at in the evening if you are planning on going please let them know because they do assign they do save us seats in the front um so if you'd like to go it's it's pretty cool to be there as a select board member uh so if you're interested please let them know and if you if you want you can do it through Susan and I know Joe and Claudia will be representing us at class day Friday during the day great okay and we'll announce our select board scholarship winners at our next meeting we'd like to do it after we've done it at graduation rather than before um okay next two reminders the board is Seeking a resident to serve on the naming at the public safety building committee interested parties should complete a talent Bank form and I know we've seen at least one or two already for that and then the other reminder is the board is seeking residents to serve on the historic district study committee interested parties should complete a talent Bank form for that as well then our next reminder is that free covid tests are still available at Town Hall we have our consent agenda if I can get a motion to approve the consent agenda as presented had a qu question sure what does designating somebody a special Municipal Employee do they get a they get a prize that's what I was afraid of no no so it actually means that they can work multiple jobs um within like different communities in a different town so Tom Curran who is our food inspector although when you designate a position position as a special Municipal Employee you designate the position so he he also uh does food inspections for other communities as well so this allows him to keep working for us okay do I have a motion I I need a motion I'll motion it okay I'll second that perfect so Joe has made it Brandy has second all those in favor of the consent agenda I I I okay that carries 5 Zer thank you very much okay moving on Town manager report project updates all right so pressure is on me I can feel it feel it so uh just with priority projects up updates uh we'll we'll start with downtown so um you know we had a good meeting yesterday to talk about putting out the bid uh documents for the building connections uh what we have found is that we do have a little bit of a hurdle that's out of our control that we need to overcome and that's namely the fact that eversource is still waiting on two Transformers that they need to complete their project um to make it work so there's a total of 12 uh in the project and so we've got 10 uh and so they need two more and so apparently they were having a really hard time getting them from overseas so but that's to get their Transformers couldn't is there a reason we have to wait to send out the RFP well because each of them ties in to well they don't all tie into the Transformer but like a if they're in a specific section of town it does impact like that section of town with the building connections look like because we've been okay so we're waiting to send the RFP until we know we can actually do the connections or no no no we can still we can still move forward with that but it it's is going to limit our ability to actually make the connections okay so moving forward but we can go ahead and do the work and get all the wiring and stuff in place um so 126 so they they have done some Paving um I I am hearing that they are going to need to in the future uh shut down all of 126 for a little bit and uh we'll have to come up with a detour route in order to do some of the Culver work Culvert work that's associated with the project um and that's more towards the uh I would say the Northern end of town um so that that's the update on 126 do we know timing of that or I don't have specific timing yet um but I'll will get that for you so ideally if we can have that finalized before our next meeting so that we can review it and publicize it and approve it and and get yeah will they be looking to do any night work to do that I don't think it's it's going to be done at night you think it's going to be daytime okay um so double check and so that's what I have uh for priority project updates I know Mendes is still you we're working with uh concom uh just you know working through some stuff with that uh which uh I'm confident will be resolved soon okay uh okay moving on to comprehensive Plan update so uh those of us on the committee know that we received the uh aggregated Community engagement summary report summary uh Light reading yeah so I I totaled it up it's almost 400 Pages oh um summary yeah so and I have not admittedly I have not had a chance to go through it all um I didal budget um not that I could there's little bits and pieces um that that you summary like different parts um there is a summary document but uh all total it's it's like 400 pages one of the things I did say though is and I want to double check is make sure that they captured everything um you know I was looking through some of the listings of of input and I didn't necessarily see everything so uh it could be I just missed a page um or not but I definitely want to double check that and then we'll be having our visioning sessions coming up um coming up soon so looking forward to that uh and we're not going to have our regular meetings um regularly scheduled meetings because we'll be doing that July is still July is still up in the air yeah okay um let's see so update on the Warren Barn um well the good news is is that the mass school Mass State College building authority um has agreed to in principle to take on the oversight of the construction of the war Barn um so we would basically pay them the money that we have and they would go ahead and oversee the construction um of that which is a huge win for us is that takes that load off of our plate so that's that's the 100,000 foot view right so the devil's in the details so what uh we have talked about doing is creating a working group that would uh include representatives from you the town um also the MS the mass State College building authority Framingham State and then flick to talk about essentially uh three different uh memorandums of understanding or memorandums of agreement so one would be uh essentially the the agreement whereby we give them the money and they do the oversight so kind of um more of a formality than anything but you know uh has some particulars associated with that the other one is a license agreement for them to use part of our property to build that rink that uh Dr Hamill came and talked to the board about the board was uh supportive of so do that and then the third is an ongoing operating Arrangement between Framingham State flick and the town in terms of how to use those facilities who uses those facilities who pays for the operations things like that who manages it who schedules it okay yeah so Framingham State is proposing that they would manage it um or flick that the the organization that they have that or that runs the conference conference center would basically do that but you know we need to work all of that out so we're talking about forming a working group so Jen is going to participate from the town but I wanted to see does a member of the board want to be a part of that um and if so who would you like that to be anybody interested in participating yeah I think I would be interested in participating you have the time and okay okay okay so then include Claud yeah we can we can include you as part of that absolutely um yeah so that so that's basically okay basically that um anything else I missed we had a real brief meeting yesterday um okay I I do have one question with respect that I know it's very prel preliminary but would Ashlan residents or any group within the town have first priority in using that facility that's all part of what this agreement would look like agreement will be right as long as that wording is in there so that way because the taxpayers ultimately playing paying for that you know so yeah so that want to make sure that's uh those are types of the details and and the operating requirements that um that would be worked out through thata thank you so it' be good um so next that I have on the agenda is just an update on the Staffing study that we're doing and so just to remind everybody we're doing this in two phases so the first phase the one that we're conducting right now is a is is our non-public safety departments phase two will be our Public Safety departments and really it's looking at our staffing um and our staffing levels Visa basically our activity levels and what we're expecting from our community and our employees and also like compared to other communities so if you have a baseline of service you know what do other communities you know what is their Staffing look like um in terms of numbers and structures in addition to um well in comparison to us so I you know I'm excited about this I don't know if excited is the right word I could be depressing um but I I think this is going to give us some real objective data about some of the things that we've talked about in terms of our workload and what we're trying to accomplish so the current phase that we're in right now the process is so they're in the middle Colin Center who the Edward Collins Center who's working on this um with us is actually they're conducting interviews with their department heads and different staff so that's the first part so we're doing that Jen anything you wanted to add in relation to that does have anything to do with accreditation aspect could that be part of it could be part of it Joe it could be part of it um but uh but accreditation would be at the public safety level right or is also town accredit I'm I'm I was assuming you were talking about APD Joe yeah yeah it could definitely you know factor into that potentially blending into what what they were trying to do right few years ago correct oh and that's still very much a goal okay yeah still very much a goal um and then let's see finally just an update on the dog park JB I'll let you you want to use your own mic excuse me it doesn't matter but um so I we've actually had a little bit I can't remember the last time we provided an update we have re-engaged um with a designer um that also has a civil engineer I was able to meet with the Conservation Commission at their last meeting just to sort of I mean our biggest hurdle is certainly the location in terms of the wetlands that surround the um proposed dog park um and so the Conservation Commission is open to having a site walk similar to what we did for the public safety building just to sort of so so our designer um sort of has um big picture concerns that they might have so that we can go in prepared um when when we do our full notice of intent so I'm in the process of trying to schedule that um now you let me know when that's scheduled because I think I'd like to walk with that and hear what they have to say sure thank you and that's really sort of where we are right now they're doing um they've done some test pits just to make sure they're checking the soil um we had one conversation um with department heads and then also Cara was there Cara trell as part of um at least for part of it um you know there was some conversation about I know the committee really wanted to have it open year round um our designers are recommending that possibly we um close it for the winter months or maybe more importantly might be is the spring and that's really if we're trying to keep it as natural as possible the dog when the dogs um can sort of Ruin um root systems in when it's like the mud season um and so just sort of thinking about what that may look like um and then they just had some other they're sort of looking at um other natur more natural looking um dog parks u in Massachusetts just to sort of think that through um and we do have to have our design ready for um the Stant and Grant review by the end of this year and really February is the sort of drop dead right we have to get them to review it and hopefully give us funding for it by then okay great okay any questions anybody on on related matters sure um I was just curious about how uh the Clover Road Brewery T room is coming along at for the fire station I thought it was going to be open by now it's good weather for an IPA yeah so they're working on their their license at the state level um and then they've the architect came in today or this week earlier right to do some things they're still going through site plan um with the planning board and planning board had asked for just a cross-section of their the patio that would be out um in front they I think that they've had some um fits and starts with their architect and so uh the hope is that they'll have the final piece of material in by the end of this week and then at the next planning board meeting they'll be able to sort of work through that process but so the planning board has been asking for actual materials that they're using no they want to just see how it what the what the patio will look like okay it's supposed to be a Rao to flatten it out from where it's at right now does it take this might not be a fair question does it take longer um to bring things to come to fruition in our community than it does in others because I can tell you that that's what people say to me all the time about any project that we're trying to get to come online such as you know I mean what was somebody else talking to me about besides that I I don't know if it was Murphy's at the time how long that took or something else that took two years and um yes I I I mean my experience um yes it does take things a little bit longer here uh to to happen and um could be for a variety of different reasons um you know I I I think you know in the in the with Clover Road I think you know the planning board's been asking for this same documentation for a while right and I think it's just the applicant has been delayed in getting that information to them but there are certainly other circumstances with other projects that have taken a just another reason why maybe we need to have some kind of joint meeting because I feel like you know we we really need to figure out ways to to make things easier for people who want to come to our community and do something productive that will make it what we want our community to be um and and have it be not a painful process yeah because I and I also think that um and I've just heard this well I was about to say antidotal but it it is from you know developers um you know one of the reasons why some ashin projects are like so big is because they know how long it's going to take the grind the cost associated with that so they kind of make that up on the unit count side um so yeah it's a balance right it's a balance have a question okay for Michael uh status with the YMCA and uh anything with respect to ugc and where we stand with them nothing so no updates on ugc but Joe I haven't checked in in I can let you know what's going on with the YMCA so they're still in their fundraising phase they do have a design set and with having received $5 million of federal funds for the Early Childhood section right now they're looking at doing a phased approach so phase one would be the Early Childhood section as well as sort of the gym and the main section and then phase two would be the pool and the Aquatic Center okay the idea is that should their funding change and they get all the funding that they need that they would start on phase one and immediately go to phase two but it will depend on the funding uh and but they do have a group on place to sort of start reviewing and creating some of these designs and I believe right now shovel in the ground is sometime in 2025 okay well that's that's good news and is is Enzo's firm the project I don't know how many of you remember Enzo Scalera used to be in town now lives in Hopkinton but he has his his company is the The Firm that's been brought on to do some of this engineering and design work and working in regards to mov and his company is now here in town too he uh works out of Nick O'Hara's place on Ponderosa there yeah yep anything else so I had a another town manager related question not on this particular list but um the sidewalks for 135 where is that sort of in the so that did get it it's permit from concom okay so so moving on to the next phase which is just doing a couple more tweaks on the engineering piece and then the did we sign the contract we haven't signed the contract for the for the bid the construction work um because we were doing map we're going to do the mapc bid if I remember correctly cool we haven't signed the contract for the construction yet but that's coming okay um and was it finally decided to be on the eastbound side or the westbound side uh I believe it is the eastbound side yeah sorry I had to think so it'll be added so at the crosswalk it'll then be on the other side corre okay okay good any other questions for Michael if not we'll go into board reports so Makita this is an opportunity for you to talk about anything that you've gone to involved in things that you have coming up related to town or regionally that you'd like to share so oh sure you get to go first okay um yeah so uh last weekend I was at the opening of The Corner Spot yep on Saturday it was incredible uh just so many great local vendors there a lot of families great turnout just a a beautiful beautiful day beautiful occasion um great to see people out taking advantage of this incredible community resource so um yeah that's all I have to share Claudia well I spent a lot of time in my house in the past couple of weeks um lucky you but uh I just did want to just mention a couple of things um that uh within the last uh well couple few days so some of our Sports teams I I don't know the the girls lacrosse team's doing really well um there was a um a video posted and I was trying to find out where it was posted but I don't think I got a response about that um in any case um of Anna magenes who who scored um behind her back at the end of the game so it was it was very cool so was it it was a fun video and then uh ESPN uh picked up a former student who uh Brandon Grover who is now um a student at uh I think salv Regina making an un a spectacular catch um in the Outfield and and so ESPN picked up and and um you know had had that on on the airwaves if you want to go looking for it you'll see it um and then I did want to congratulate um you know all of our high school seniors and uh and I I you know thought a lot about them in in recent days and thought about uh certainly um I think uh for me personally you know it's really been a great joy to have known um so many of them through the years um and I wanted to congratulate two employees actually there were many from Warren school so I probably shouldn't even go there because I can't even name all of them there were like seven retirees from the Warren school um Jen temple being one of them who yes I saw that we all know I she had two generations of my family's children so um and and I think six others as well uh Trisha Kane being one of them um so I I like and then at the mindes school um Carrie Underwood who um has 30 plus years with the district and uh and Rose delgo who um you know served as the gatekeeper at the uh at the minda school for many years in many ways so congratulations um to to all of them as well so always a smile on your face yeah absolutely always all right thank you great thank you Brandy um so I was also at opening day at Corner Spot that was fun um and then talking about our graduating seniors um Michael Yolanda and I were at the reality Fair on Friday and that is like my favorite one of my favorite favorite things although I came home and I I I I just I didn't want to talk to anybody for a while because all you do is talk for for like six hours all you do is talk but um you know it's a great way for kids to kind of have a good understanding of what real life is you know after they graduate high school you know what rents cost what cars cost what insurance cost what a dog costs um cell phones like all the stuff that their parents have just provided for them for so many years they realize that they have to learn how to too um life skills like it is it's totally life skills so in this particular graduating class I'll Echo what Claudia said is really special to me because my son is a year a year younger so so many of those kids are I've known since they were like two three years old and so um so I I I I joined Claudia and saying you know congratulations to the class of 2024 I will also be at graduation cheering for all of them in the front row so I'm excited to do that so that's it for me okay Joe thank you elanda uh Claudia and I will have the honor of representing this board uh for class day um where the scholarships will be uh handed out but um this is the class that uh was hit by Co and you know went behind the eightball with the with their education they were fresh well they were freshman well freshman but it's still it's your freshman year is always your your building your building box for for for a better for a better uh education and so I I give them all the credit in the world for doing what they've done and completing all the tasks that they needed to do even though some sometimes it was uh you know at home in front of a screen and not socializing and getting all those skills so they they did a they did a Yan's job and I and I wish them very all all the best in the future um so congratulations to them and to the and to the staff for providing all the uh the needed uh education that um that that was required uh traffic study committee we meeting on June 18th um we had to uh we had to postpone a main meeting because of uh scheduling issues um summer concer series begins on June 28th 7:00 at gazebo uh um we we're holding off on announcing this one band that uh we hope gets to play the first band the first summer concert uh they're trying to get their schedule set up and if they do it's it's going to be a pretty good one so anyway that's that's going to happen June 28th and right through to uh August uh 22nd um because we know the school's going to start pretty soon after that so uh and then coming back uh this year um uh Metro West best corn sales and oh good a fundraiser for for Ashland day um so look for the signs it'll be at lucky Farms again very uh very appreciative of uh uh Mr Patel getting all that for us and allowing us to be there again and uh because it's the best con ever and um that's basically all I have to say and there was one there was one student that I that I had heard uh ran track and went to the Nationals look that's it I couldn't remember and congratulations that's awesome totally awesome and Kudos and I didn't I didn't see anything in the papers or anything local about that so somebody missed something because that's quite an honor yeah it is absolutely yeah he's an awesome baseball player too and he he because he's just so fast that he he you know quit baseball so he could concentrate on track but yeah don't be surprised if you don't see him in the Olympics right seriously I mean he is fast probably in four years maybe maybe maybe now I don't know he didn't get the speed from his dad I know I know and he didn't CU I coached him and I know it didn't happen but congratulations that's all I have good okay couple things for me so yesterday I attended mpc's annual meeting in Boston uh we heard from the transport no from energy and some of the new initiatives that they're working on for clean energy and solar so some things that I may want us to look at to see some of the new programs that they have that could be interesting for us uh opening day of the farmers market is this Saturday so that starts at 9:00 a.m.