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e e testing one two three testing one two three e e e call this meeting to order this meeting is for creep mon Board of Education Committee of a whole on Tuesday June the 11 2024 is 6:30 p.m.

we they were in the rain when I come that's trct me they were in all right all right we uh welcome everybody here to our board meeting here tonight we'll start with Pledge of Allegiance and stay stated for a prayer did you want to leave us pledge aliance to the flag of the United States of America America and to the for it stands one nation under God indivisible with liy and justice for all our father in Heaven we're indeed grateful for this day which we've been blessed with grateful for the opportunity which we have to be here and to be able to to be able to gather here we're grateful for the moisture which we're receiving and we're grateful for all the many blessings which we have we uh ask the at this time we ask a special blessing to to be upon Mr M Driscoll as he's still recovering from his surgery be with him and strengthen him and and bless him with all that he needs to recover fully we ask you to please bless us in our meeting and our discussion here tonight that we may do that that and say and accomplish the things which would be pleasing unto thee we ask thee to please continue to bless the the students and the teachers and the administration of this district with the ability to to help the kids in this area to become and to be what they are supposed to be we ask you to please bless this country continue to bless the leaders bless us that we may continue to enjoy the freedoms which we have and we say this in the name of Jesus Christ amen [Music] amen all right uh future board meetings uh May 28th uh at 6 o00 June 11th at 6 o' and July 9th at 6 o' so if you notice there's only one word meeting for the next couple months here all here at this administration building now revision of the agenda I don't think there is any public recognition just donations um got a recommendation to approve a $500 donation from Ryan Harrington $200 Anonymous donor 150 the Nutri nutrition spot uh for $50 Beacon Credit Union for $50 I'm getting that backwards all right $50 and $50 from hoer livestock farms and $50 all for the Shar Creek robotics program um can I get a motion a second to accept second all right we have a motion and a second to approve this these donations all those favor say I and as always we appreciate all those that donate for these programs it's goes a long ways um we also have a recommendation to approve uh $10,000 donation from Meals on Wheels for MSD W benevolence fund motion a [Music] second uh just to give you a little information about that so Meals on Wheels I've been in W County for many many years um but uh they are no longer going to be in existence and so they actually divided a lot of their money up uh to different organizations um and so we just appreciate um Their donation um at one time they were talking about this would be more for meals but yet with our uh meals assistance and also with not being able to carry a balance um I did call the treasure to find out if it could be used in different ways and she said yes so we will use it as a benevolence fund be able to help students in different situations and families so um she said that was that was appropriate so that's what we're going to do and again we really really appreciate unfortunately um don't like them not being able to be in existence anymore but appreciate that we have benefited from U benefited from that along with other school districts and and other places the blessings in the backpack I believe got some and yeah so they swe it around quick bit of history there on the benevol fun if my memory serves me right your brother Ryan stepped up felt that was something that was needed so that teachers had an account to draw from if they saw a child needing a jacket or better shoes or anything like that so the one time he was placing money into it and then some of the other board members contributed to so that account's there and and hopefully the teachers and staff are aware of it I think they are yeah um and just to also mention being a very giving community and County we are part of the Care portal um we pay into that actually to be a part of it but that's an online giving where basically what happens is if uh someone at one of the schools see there's a need like what you're talking about to or a lot of a lot of different situations then basically they email this care portal the care portal sends it out to other organizations a lot of them are just churches they connect with those families I mean we we connect the family with them and then the church will then take care of that or whatever organization it started out with the Department of Child Services to start with but we are a part of that too and so we do have a lot of resources for our families and so sometimes people don't know about those but yet um our administrators or guance counselors know about those And when they see those needs they can take care of it that way so um a lot of different things plus we just have a lot of people that just help out families too whether it's teachers staff bus drivers C I mean there's a lot of people that help out so we appreciate that good thank you I did not know that that fund was there so that's something that anybody from the public can donate to to the school district um yeah they could change yeah okay the nice thing about this this is a fairly large donation so that will um go a long way so but we've purchased glasses before in different situations or let someone go to they could afford to go to like an ey doctor or something um reasons for that so yeah recently we had think a family that has their house burned down you need some quick like just urgent items that we were able to I think that's a good fun for people to know about because that would be easy way to help even though you don't know what need is needed but that's where the teachers to come in good did we have a second on that Christian all right we had a motion of the second all those in favor say I anyos all right secretary did there that was great it's Administrative Professionals Day tomorrow too by the way get some great okay D all right we have school recognition yeah I have a couple and the first one I want to tell you about this is interesting this comes from a parents a North Miami parent recognizing one or two of our students and so you know we do have a lot of times we have the recognitions from um officials um and that's also good but this is really interesting that somebody did it so let me just read this this from norfield norfield wants to share a positive email received at the Northman relays Last Friday Night regarding NHS boys track participant Bren rice and benen Turner this email is from Northman parent Christina Wester house hey she says there I just wanted to reach out about a young man I noticed at the North Miami relays last night it was a student student on your boys team I found out his name is benay I was so impressed by his kindness and sportmanship to not only his teammates but every other team he was standing by the Finish Line helping each Runner coming off the track holding up telling them good job until uh they could stay in then he'd helped the next runner in a dark world I love to see kindness and sportsmanship like this that brightened my night what an amazing guy just wanted to make sure he got recognized for his wonderful Behavior you all should be proud he was representing your school very well thank you for your time Christina Wester house and then in parenthesis I don't know if this is who this was from for sure but not from her says I believe she was referring to B Turner but Braden rice has been seen doing this too so I'm to throw out two of those young men doing that so that's very very good and then had an interesting very uh neat thing that happened yesterday I believe it was Southwood wasn't at Southwood but congratulations to Luke Haring Landon Mitchell and Brody Overlander who won the innovate within Northeast Regional pitch competition with their Sky guard Precision agriculture application drone this event was held at the Park View Mor Center for research and Innovation on Monday April 22nd Luke Landon and Brody each were awarded $1,000 and they will represent the Northeast region at the state competition held at Butler University on June 21st where they will be one of 10 teams to compete for ,000 so congratulations for them for winning that um I don't have all the stats I should have written those down when I talked to Mrs Lewis about this though she said that um there were several teams that applied um to the different regions in this particular region they only heard them uh they narrowed it down to 10 I believe and then they actually won the whole thing in our region so congratulations to the to Luke Landon and bro look as what is like what is that it's a sky guard Precision agriculture application drone so it's um I don't know they got to apply a certain course yeah and and it's interesting because innovate within basically is having their business so they probably have their own drone and they probably are creating this business to be able to do spray application instead of going over a whole field field obviously like you guys do but spots spray so um I told Mrs Lewis I think it would be good too if they could figure out even in lawns how to just hit those dandelions that are there because I think I still have six or seven dandelions you can get it on the spray instead of going instead of going over the whole yard again you know just have that drone go over just hit every one of them I'm sure that will be coming in the next few years SP well I'm G to do this from my chair as I'm writing you guys or emailing you or something like that anyway that's all I have but two excellent ones it's always fun to share those yeah that's good hopefully those same boys are over at the meet tring umbrellas they have a drone that we have a [Music] drone I thought they closed roof over norfield okay um public comment right all right agenda items uh approval of uh the minutes they got the March 26 minutes you get a appr those got I'll second that all right got a motion in second all those in favor say I I any opposed all right financial report uh claims I have any questions on our claims are we this the biggest one on there but how close are we we keep seem like every month is that for the architect yeah it will be every month 10 months yeah that much you think okay motion second Mo claims second motion and a second to approve claims all those in favor say I I any opposed payroll two tonight two tonight yeah nothing in particular I mean obviously see a big drop from the 18 payroll to the 19 payroll and that's primarily because of all the coaches pay outs and things like that that happen uh during the 18th payroll so 19th is a little more typical but I will say next payroll and next couple payrolls will start having the same type of thing for spring Sports ending and then we also have the ECA or the high school activities and things like that like um that are on our contract so those will get paid out too so it'll go back up here the next few payrolls again any questions on payroll Motion in a second to accept payroll second we got a motion in second to approve payroll 18 and 19 correct all those in favor say I I any oppos all right motion passes uh Financial summary anything there Chris uh just a few things to go over um if first is the cash balance report so since we only have one board meeting this month because of Spring Break um I gave you both the end of the month report and the cash flow so just looking at the end of the month report balances still look good um draw your attention to one thing just so I don't forget it but it'll come up again later in the year but legislation passed a law that gets rid of the curricular materials fund so that fund that we use to pay for like our one toone devices and our textbooks and those types of things is going away and all of that will then cycle into the education fund so now not only are responsible for items that we currently pay out of our education fund but now you're going to throw in cpal materials into all that so um just kind of giving you heads up on that um that law starts January 1 so at the end of this year at some point I would imagine we'll have to do some resolutions that will um dissolve the curricul materials fund and transfer that money into the fund and then as we get money from the state for textbook reimbursement now that the state pays for it that money will get mixed into our educational fund dollars so now it's just I see pros and cons of it but it's going to be a little bit uh of a challenge to manage that a little bit in one fun but we didn't talk about that but is it going to be one draw though or or is it going to be spread over the 12 months like they typically do uh I believe it's going to be the same way one all okay I going to say because people have to pay for those things yeah so just so you are aware of that why did they do that I mean why they close why is it been doing streamline probably my guess I can say but I have some theories why that was now that the state's covering it right I think there's a lot of push back that it wasn't enough and so I think it hides a little bit better now that it's mixed in with all this other stuff and so I see which they want to have oversight and be able to see what's being spent in the classrooms so it's a little bit to take away a fun to tracking of that fun Mak consistent my so just want to bring that out there like I said it'll probably pop up again later but since we had a recent purchase out of CED materials when we did our one toone devices out has that draw already been taken off for for the one to ones we haven't paid yet remember we're doing a lease for that so we our the balance is still so significant okay otherwise it would have normally in the past we WIP [Music] gotta so when do we get the monies from the state for these votes last year we got them in we reported everything in October and I think it was was it December sometime around there right so and then as far as uh cash flow is concerned the only thing that I changed on here uh from what we' previously talked about is that we do have the um reconciliation for our February spring ADM count dollars and so those dollars are now reflected in the April May and June revenue for uh the basic state Grant so we will so we do see that increase in there of about 40 $40,000 more a month for the next three months because of our increase in ADM so I put that in there and then also um we had to give our estimated ADM counts for this fall so that when July hits they can start paying us those dollars um and so after some conversation with Mike and looking at historical counts we fell on the 2130 number as far as an estimated fall ADM count so that means we'll receive from July through December those fall estimated counts and then once October hits and we get the actual counts that money will be reconciled either positive or negative depending on where we're at from our estimated actual counts if that makes sense so that's all reflected right now into that basic Grant Revenue so cash flow that's all I had that's really different from what we've talked about fromation operations on the operation there yeah that yellow addition there that's just the anticipating funding some of the building project the demolition the stuff yes the stuff that uh are part of the 2024 project that we haven't bonded for yet yeah then the decision made to pay back or just let that pass through y i I seen that you dropped the interest that we're getting you're estimating but are you we seeing something that's going to so I we actually probably been about a month now we had a we always meet with our bank and your family just to see how things are going what's new what's different whatever and then told us that we should the things that they're hearing from the banking world that we should anticipate our interest rates dropping middle of the year they just specific thing so I just I justed it okay although just recently they came feds came out well the fs didn't come out but they started talking about that the inflation numbers didn't look as good so they had not done anything with that because they were talking about three different um lowering of the bases um this year but now right now it hasn't happened that doesn't mean it's not going to happen the rest of the year so there's still a lot of uncertainty there but that money's always been kind of like I don't want to say not accounted for but it's not something we've tried to depend on a whole lot because it's so flu it fluctuates so much I was just curious if you I'd seen that drop quite a bit yeah that's what they told yeah that was just based off what they told us so I thought I'd put it in there just so we were in case it did happen or something yeah okay all right uh that's all the financial any questions or comments there Personnel get to my page get retirements I got few statement okay employment uh Haley Hayden third grade teacher at Shark Creek Elementary effective 85 so be getting next year Bridget Hagen custodian at Metro North Elementary uh that's starting here 429 Monday oh Monday yeah 429 uh Rebecca petrick is that right yes cook southw High School um to be determin when starting Cheryl Hudson social worker at Sharp Creek Elementary starting April 15th through the end of the year I'm guessing that's what that going to say yes okay this school year right deah s St Clair guided secretary at whes High School uh starting here May 1st through the be announced when when the end of that is let me just share a couple things I guess I should do that as you go but for Cheryl Hudson for the social worker she actually just had not her not Cheryl but the social worker that was replaced she just had her baby we have another MSD family member and then Deborah stclair the secretary there whites um is is actually for a a leave for a surgery and then we have John SS sub teer at Ms this is just for any MSD substitute right um and that was 424 Samantha grizley PA professional at Southwood Elementary starting 422 which was this week and Hyde assistant tennis coach uh at Southwood High School and that was effective immediately under retirement Lonnie Smith custodian at Metro North Elementary and that was effective 328 and Amilia France or school counselor at Southwood High School and that's at the end of this school year and still under retirement Kim Jacobs a cook at South high school end of the school year and Deborah Hy Garrison a bus driver for the special needs um will be retiring at the end of this school year on leave 175 uh the leave will begin May 1st and 176 it will begin August 5th and I got a transfer of Norine Ramsey transferring from as a cook to North from from north of high school to south of high school and that's effective beginning of the next school year any comments accept report second got a motion a second to approve the HR report all those in favor please say I no any opposed all right motion passes so just want to um verbally recognize and honor our retiree so first of all L Smith has not been with us a long time but she's been a cust for about four years um she was here at central office and also at Metro North um and I don't think Shar will mainly Metro North and here um also Kim Jacobs Uh current year she's only been here a year uh but previously she was here four years and then Deb highy Garrison as a bus driver uh 12 years currently but then 14 years previously so been with us a long time um again if any of you guys want to sign up to get your CDL your yelda card let me know and get you all signed up and then finally milia France school counselor she has been at Southwood all 25 years so really appreciate all that she's done also for many many years of service helping our students and staff and all the things that you have to do as a school counselor so congratulations as they move on to the next part of their life yes appreciate all of these either coming to work or retiring it's a lot of work appreciate that uh under report Heartland career center we do not have Matt here tonight so superintendent yep just want to share um Chris and I basically we went to uh the spring regional meeting um last night and uh we always get to to review again all the Indiana code the new laws the the uh Haas the house enrolled acts and Senate enrolled acts things like that interesting to note so there were 32 education enrolled acts for this year um this is very very interesting over the last seven years last seven years there have been 265 new laws for K through 12 education keep makeing laws they can't vote that's right there you go right that's right 265 do they get rid of laws then so that's a good question so um deregulation has been a word that's been used there there has been I'm going to give I'm give a little Kudos because usually they do um maybe do like one deregulation but then of course they have 32 extras new ones so um that's really what's happening but they have deregulated some to give you example um and I know Tim saw this today but we've known about it so the annual um report uh for schools that goes out to the newspapers we no longer have to publish that um I've been talking about that a long time to ask Senator z um because it's a huge cost I forget what you told me last time but it was $68 $900 I believe almost $1,000 to have that printed in the newspaper and we know that there are very few subscriptions um with the newspaper and we can actually put this on our website we could email it if we wanted to to everybody and there' be a lot more people that have access and so they did reg deregulate that there's another one um we have a lot of trainings that each year that the teachers have to go through and there's been one or two that have been cut have been cut out so I know there are some of our legislators are trying this but then also you'll you find out that there's two 32 new ones too so that we work you on but that's why I can get the phone then and ask schol turny this work so anyway that's all I really have want to share that it's so it's good to sit around and talk to other people and learn you know we went over not only the new uh laws again but also went over some court cases and and it was good that we're not in you know we weren't uh printed there because there was one of a the school board um member and a superintendent that was there that had their name in The Print there because there was a lawsuit that um pertained to them so we don't we don't make the book so any any of those 32 that were highlighted anything oh all of them were highlighted but a lot of you know we talked about the with the literacy endorsement um talk about um cell phones see some in the the school handbook changes the handbook changes we talk about some school disciplines some treny laws some there's there's a there's a lot of them so and and some of them don't necessarily when you say 32 of them don't necessarily pertain to us there was one about redistricting um school districts but that's only only if it's an electoral District we're not an electoral District everybody can vote here at large but you had to recertify or redistrict if you are electoral districts or school districts but that does not apply to us so that's one of the 32 and we don't have it doesn't apply to us which is nice so and I'll just keep you going I mean right now I'm working with I worked with High School principles today next week with Elementary principles to make some changes to the handbook that won't be Schoolboard policies I know how you guys love to to go those but um we'll put them in the handbook instead because then you will vote on those and and it even talks about um putting those in handbooks because it makes sense to have the attendance the cell phone and also School discipline in our handbooks so again if it's a law we don't necessarily have to have a policy take just there's two now all right that's that's it all right anything from Mr Drake I can chime in a little about what Chris was talking about and Mike too about the role in the curriculum and the operation or the education fund and such uh so the state of Indiana mandated that schools adopt a certain reading curriculum K to five and so we're going to work through that process here to to meet the law um but they only chose I think five vendors four vendors and so pricing those vendors has not been good for the stomach um so they're very expensive and so I was just one District who was ahead of us and they went and adopted it and they spent $1.3 million just on a reading curriculum just for K 5 and so uh we'll I'll be bringing that to you probably in the spring next spring as far as what we're going to purchase but um you r at the one point1 yeah yeah uh preliminar it looks like it's going to cost us $80 or so or on the lower end $80 per kindergarten per year and that the course doesn't cover your math or your science or your reading or your like and so so I think that I would have to Echo what they said probably to help cover the fact how short they are on on those requirements and so uh we have a lot of teachers you know we're looking forward to in the year as far as wrapping up things for grades but we're already planning professional development for next year and M fa alluded to the endorsement for reading um the teachers K to 6 have to go get that and so we've got a whole group that are going to get it we've got some that are to start the process this summer and so we've already started laying out profession enement for for the future so looking forward to a good solid year but all and they're not just not just teachers that are going to be getting that endorsement um specifically special education teachers will also get that specifically if you're an elementary teacher that has to re you have an elementary teacher license that's a parent it's called a parent license so some of our elementary principles that also have an elementary they will also be getting that because to be able to renew they that's the parent license the elementary license and then they added on their administrative license so they will also have to add that and so not only do you do the PD um but you also have to pass the test so a lot of new things coming around all right thank you guys um under new business we got a recommendation to approve uh Logan Swift mowing to mow for the 2024 season so for this year let me get a motion a second for that recommendation motion to accept M to 24 season second a motion in second all those in favor say I I motion passes recommendation to approve the extended overnight out of state trip for northword robotics team to the world robotics in Dallas Texas April 27th through May 2nd here this year SC Mo that we approve the recommendation for the overnight extended will robotics Dallas no second got a motion of second right recommendations all those in favor say I I any opposed Mo passes and the last one recommendation to approve an extended out ofate field trip for Northfield AP Physics AP Chemistry and calculus students to Cedar Point Ma physics Day May 20th this year a motion a second so moved second motion of second for the field trip for Northfield all those in favor say I I I any opposed all right motion passes UNF finish business board policy public comment see items all right we're Jour 36 minutes

all right you guys ready welcome everybody here to our school board meeting here this evening we'll start out with pledge allegiance and then follow Verge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all Our Father in Heaven we're grateful for this evening which we're able to gather here together here as school board and as Educators and administrators we're grateful for the opportunity we have to uh serve this community and in the children in this in this Corporation we're grateful for the uh many individuals that are willing to to volunteer and and to teach and to help these these kids to expand the knowledge and to be able to set goals for their life we ask you to please bless this meeting that we will be able to converse and make decisions and do things which would lead the the this School Corp in the right direction we ask that these kids and teachers will have a great summer and that they'll be safe they'll be able to return to us back in the in the fall we say this in the name of Jesus Christ amen amen all right we have future board meetings June 11th here at 6 o' July 9th again here 6 and July 2 3D so just another just one meeting again here in June revision to the agenda we just have I think one thing in the HR report uh recognition public recognition we have recommendation to approve $250 don donation from Patricia and Richard Brewer for North Northfield robotics we have several here so we'll just SK I'll approved here end recommendation to approve a $700 donations for United Steel Workers Local 285 for Southwood Trap Club recommendation to approve a $110 donation from an anonymous donor $200 donation from Eagles Lodge for both Northfield track and our recommendation to approve a $350 donation from the fountain Christian Church for Southwood FCA a uh recommendation to approve $250 donation from Harmon Consulting $2 donation from Stephanie hacker $250 donation from Wabash County Sheriff Department $250 donation from bnk rootbeer 250 from Gabe Ana nesio I probably messed that up $500 donation from affiliate appraisals $300 donation from Central Indiana ethanol $200 donation from aww auto rental $50 donation from James Sparks $50 donation from Nathan ww and $250 donation from Gman and bunch Orthodontics and $200 donation from Nicholas Craig all for Southwood baseball and a recommendation to approve the $750 from a science MSC LLC for Northfield FFA um a motion second move second all those that are in favor to approve these donations say I I any opposed all right we always are grateful for all these donations um they're going towards many different activities that our kids are involved in it helps run smoothly School recognition y we got a couple here so first of all from Heather click um she's um teacher at Metro North Elementary she says hello I wanted to send some positive news will chunks uh some bus driver went above and beyond with a student by fixing a backpack zipper for one of my preschoolers she took the backpack home at the beginning of the day sewed it brought it back uh to school before the end of the day my student was so happy as the bag is very special to this child Audrey Amos senior at Southwood and Harland career center student volunteered to cut um hair for three students uh from Metro North and Sharp Creek for free family in need um one of those kids was from my class and that child siblings all received a haircut at Heartland thanks to Mrs um a Audrey's teacher Mrs ainson said that if there is ever any student in need of a haircut at MSD they will take care of it for free Heartland creu center I'm just thankful for the good I see and our mstd family wanted to share with admin way to collaborate and take care of our children so I thought that was very good how that all worked even with our sub bus driver and of course with uh people and students at Harland forer summer also this is from Tanya Boon do you want to go ahead and read that or you want me to read that for you oh sure I'd be glad to go ahead so we had several track athletes reing re All State academic honors and so I just wanted to recognize them the criteria for receiving this award they have to be nominated by their head coach they also have to maintain a GPA of 3.5 and achieve a minimum of of 12200 on their sat or 1140 on the PSAT they also must be solid enough athletes if they're on their sectional roster we had five Southwood track members received that our seniors were Collins and Randy boom and our Juniors were Grace Drake and Gabe mey and Luke caring um because of Luke hering's SAT scores he actually earned first team honors the rest of them received honorable mention so they will be getting certificates for academic all state from this past spring all right thank you very much you and that's all I have that has been given to me at this time so we'll keep them going up summer if there's others that happen okay all right um move on to financial report or we're going to do the presentation sorry came all the way down here for all [Music] right go ahead don't want make I'll be back tomorrow too if you want to join us so um I intend to give you folks kind of a 30 30,000 foot view of the projects tonight if at any because I can go on for an hour and a half if you want me to um if at any point you think I've skipped over something you have a question please stop me and we for your all your benefit we also shared this with the Sharp Creek staff on Friday at least most of it we didn't ask them or we didn't show them the um with that I'll start out with Metro north tonight the existing site that should look familiar to you nor is up the gym is over on the left side of the screen Jim cafeteria you go to the next slide Chris that's me I'm sorry Mike all the area in white is the existing footprint that area in blue is the addition we're talking about to extend the gym so again the next slide overall footprint of building the darker blue is the addition the lighter blue is the area that gets some form of renovation um jump one more ahead the when I say renovation the existing gym cafeteria basically gets new finishes we'll have a flooring through there that's continuous either a high quality vinyl or a lowlevel athletic flooring just for that space that that can handle the tables and um keeping the existing bleachers we'll paint the the ceilings and walls and all the steel structure currently we're trying to match the existing structure as closely as we can um you might want to change we we'll have a conversation about that tomorrow that's turning out to be rather expensive because of the way U Metro North was built not a budget breaker but it might factor into that structure versus some of the other alternates you might be looking for additional parking lots ET but not going to worry about that tonight view from the outside because we don't think we have a snowballs chance in Hades of matching the existing brick on this building um we want to and because we don't necessarily want to make it look like we're trying to match it we want everybody to recognize this is an addition that is being respectful of the existing building so we're looking at a a stone or an imitation Stone material when I say imitation Stone it's basically Limestone powder that's recompressed to make stone it's a little less expensive it comes in very regular shapes even though you see kind of a rubble pattern gets created with it so that's what we're talking about colors aren't NE one more thing before I jump off there instead of having full height Windows we're looking where it's darker on the bottom we're looking at what we call spandrel Glass there so it'll be glass on the outside but there'll actually be concrete block on the inside up that high so we can have Wall pads and all the things you would expect in a little gym like that um and just make things a little safer for everybody but glass up high to bring l so thank you sir you might mention the goal that was trying to be achieved here by adding on the G space okay so if you recall early on the concept we started with was an additional on the west side of the existing space what that did was created a separate cafeteria and a separate gym but what staff requested was that we consider extending the existing space so you have a larger assembly area for those few times during the year that you try to bring in a lot of parents big group um we'll have a drop- down curtain between the gym floor which will actually push to the South and the cafeteria area which will be tables and chairs at the North End that can actually stay in place now there is a bit of a code issue that we're working through and applying for a variance it will no longer be just open between the hallway and the gym cafeteria we have to close that up and try to create a fire separation in there just to uh give a nod to the fire inspectors and the folks at the state who care about those things so so you have doors of each of those sections or just like we'll actually have I think what we could you back up one more please I'm sorry um at the top two pairs of doors and and because of the way the columns lay out they'll actually hinge back to back but and then we're adding a door down there at the southeast Corner which is something that existing space doesn't have another way out so I think there are still some things we could give up like potentially another door on the opposite side and then southwest corner have state starts pushing back on what we're trying to do the issue here is you got big non-s sprinkled building that no longer complies with current code and we're making it bigger granted marginally bigger and so they tend to look favorably if you give them a nod to make the space safer that's the reason for close enough to home that seemed like a minor concession to get the extra space okay we'll swing back East down the road in Northfield you see Sharp Creek and Northfield Junior Senior High School also the tennis courts up on the top note those please this is a fully developed site notice first of all the tennis courts all in line across the top that projects underway you've already approved that softball stays right where it is we're looking to move the playground up to the North in between softball and Tennis Courts um reduce it in size a little bit and the white thing things you see at the very top are potentially a pump house and an above ground water reservoir for the fire protection system that could go underground if you so desire it just raises the cost without being clear back there probably wasn't a big deal but it' be above ground and I'll tell you they tend to look like a galvanized green bin so it kind of fits in with the landscape um as you see the traffic coming around the building from east to west loops around the way it currently does the white area is the existing building blue area is our addition um that were taken last week to tear down the shop areas so that we can make room to put the addition on I will offer the caveat that this is fully developed budget permitting if budget is tight or you so desire we're bidding a couple alternates one would be to not have that parking lot by tennis just have parking similar to what you have now one row across the north side of that um but we are making two lanes the reason for that is one lane to get by and the southern Lane actually pull over to a curb and drop off or pick up because drop off and pick up on this building will likely be from the north side coming in those two entrances where the sidewalks drop down another alternate would be to only do half the parking on the west side of the building simply because that's a lot of parking spaces um be nice to have them if we can afford them but if not about half of that could be yard potentially we could even leave the playground there in that case if if that were to happen so those are all things we're looking at to try and manipulate budget as we continue to design andag again continues to narrow in the numbers Southwest corner of the property you see what is the bus lot and could be a daytime visitor lot to the office if you wish I don't like people Park out there now very little impact on the way the school operates currently parents come around the north side and swing around buses come in between the buildings there's not a between but it's the same drive so that's how the site's generally working for us this is just a quick image of what the north side of the building might look like um don't get too hung up on the colors as I told the folks from in the Shark Creek presentation on Friday world events caught up with this on this one we um we generate these types of things in office and not all my people are well versed in lighting adjustments and shading adjustments to get all the colors quite right when the machine renders it to make these things to dress them up put people in them give them scale we actually work with an outside firm um that just happened to be an Eastern po he's a Ball State grad um guy from Belgium originally married a G from Poland and ended up runs his business over there but we've worked with him for a number of years does a lot of nice work for us it's usually pretty quick but they're being a little nonresponsive right now so we're a little concerned about it um otherwise this would be dressed up a little more the thought here is and this doesn't render it real well we've got another image later that'll show it you see the brick um and ironically we found a brick that is almost an identical match to The Brick on The West End of the high school at the fax room also the brick that's on the locker room Edition at the far north on the East End the two places where we're tying in um so we're able to to come back it's called a Norman brick it'll be 2 and8 in or 2 and 1/4 in tall about 14 in long and it'll match up really well with your existing building and then metal panels to match up to the ephas colors you've already put on this past summer looking at a gray roof and then the blue we want to try and tie into the school blue at the entries as a bit of an accent just to help identify those entrances so the two vestibules on the north side and the main canopy on the southide this is how the gym or how the building drops in in footprint uh Mike if you want to come one more ahead we kind of zoom in on the addition itself so on the southwest corner there on the south side of the hallway the small space immediately up adjacent the high school bathrooms is a new tech space that's where anybody in the entire building with a computer problem will come so it's still relatively accessible for Junior Senior High kids it's accessible for the elementary students going left from there art and music on the south side of the hall on the North side is the rise classroom and the nurses clinic for the entire building as well well we got blowups that I'll get to those in a moment main entrance to the building is that little canopy sticking out on the south sort of dashed in over the gray sidewalk area there and to the left of that as you enter the building you come into the best of you will turn left and you're into the office boiler rooms just above that on the West Side set of student restrooms and then the student Commons up in the north west Corner um across from those bathrooms is the serving line for feeding the kids at this end of the building as we come down back to the east on that hallway the classroom Wing the north side will be thir grade classrooms correct me if I'm wrong um on the South Side the first room or the westernmost room is going to be dedicated to a library um most libraries now have all mobile furniture or mobile shelving and and a lot of mobile Furniture actually so all we're talking about doing is maybe dropping some of the casework in there that we might otherwise put in you could add it later if it ever needs to be turned back to a classroom room in the middle is currently unspoken for set up to be a classroom so it's a spare and then the easternmost classroom is the special ed room um sort of a pull out and push the kids back into their rooms they've got a couple ancillary spaces off them and the PE teacher and the gym um in the little L-shaped piece or backwards L-shaped piece up against the high school gym that is now the stem classroom and lab bathrooms above it and the north Lobby to the gym and the new concession up there um and from here we can probably jump on to some of the more detailed areas so this is the south portion of the building Tech is that bottom right corner art and music rise and the nurses Clinic kind of work together um elementary kids will come into the nurse's Clinic from the West Side Junior Senior High students come in from the South Side the nurse's office is actually that little box in the corner there it's got a lot of glass looking in the both sides of her off or her Clinic um she's kind of been a fishbowl but two bathrooms one geared more towards the elementary kids the other one geared towards the high school kids that also serve the rise room um two Cs on each side rise has kind of different areas because they tend to work with those kids either one onone or one on two so they break them up in different spaces adding some Clinic curtains or Hospital curtains curtain even in there so we can get some visual privacy so between a couple spaces in the rise room there's also a changing room between the clinic and the rise room between those three spaces the bathrooms there's areas to deal with students who have illness needs who have just physical maintenance needs of catheterization you know feeding or all the things that go on in this space they tend to support each other and so they work really well and trying to come up with spaces that complemented each other there's also a training Kitchen in the rise room set a or a washer and dryer range refrigerator sink so I think it's the only washer and dryer we've spoken of in this end of the building so far so I'm sorry left side office you come in the vestule turn left go into a reception area not exactly unlike it is now other than Crossing diagonal across the hallway as you head back that little hallway principal first office on the left um School counselor's second office on the left conference room at the top there a little bathroom at the top for folks in the office and most of what you see on the right is Staff work area mailboxes all the kind of stuff that sort of back a house is is all pretty tightly woven in there so just a quick glimpse of what come in in the vestibule the doors ahead of you are the ones that the students would go in in the morning when school starts get locked down once school begins and you have to go into the office what we've talked about is keeping the vestibule unlocked to come into it and then having the buzz into the office but we'll have the doors wired so if you ever in the future want to buzz them in from the outside and then Buzz them in a second time on the inside that's a possibility a lot of glass so she can see somebody before she lets a in as you walk through those doors the reception area couple different counter Heights that's because of ADA we have to deal with folks who come in in a wheelchair or folks that come in and know work in a check writing height and we it suddenly occurred to me we're g to come up with a new name for that counter because nobody writes checks anymore um behind there we've got a a lot of cabinets under a counter height because with all the windows there's not a lot of room for storage wall cabinets um but this basically the first floor copier is in this space as well so a lot of control over what goes on and to the right of that image you'll notice a window that actually looks in Mr Martin's office because the receptionist is up there alone quite a bit of the time sort of gives a backup and a little bit of security that when he's in his office he can see what's going on too just a quick shot of the kitchen in the rise room notice the little hooks across the front of their their half wall there they've got hooks all over the space for hanging legs and stuff that they do is um she's really kind of gotten to know what her her role and what her students are and how to take care of them how to keep them separated so it's been an interesting conversation there art room um what you see is the door coming in on the left side white boards on either side of a TV this is one room in the space that has a TV mounted up high because your art teacher often Works in front of it with a document camera and the kids she's working and talking and the kids can see above her head what she's doing you're seeing the wet side or the wet counter in the room where there's a couple sinks clay traps in there um most of this your art teacher does a lot of stuff that are laid out for the kids to pick up and go we've got some Specialty Storage on the back wall that you don't see um and we've talked about tables in this room that are a lot like what you might remember from shop class 3x3 4x4 heavy top storage underneath um so she can put project big project storage in and keep it locked up and safe and work through things so and if you look in the ceilings something else you might remember from shop class cord reels rather than put outlets in the floor we tend to drop them out of the ceilings anymore folks have accepted that as a visual that doesn't seem to upset them like it did 20 years ago um and it's a whole lot easier to take care of so can now we'll jump up to the northwest corner um and kind of the bottom left you see part of the boiler room and the or custodial area across that hallway to the east is the staff dining staff Lounge above the staff Lounge is where the serving area is and there's also a little prep goes on in there there's one warmer that can actually be used to heat up cold items and a steamer with it in there um serving line kids come in the South End go out the North End everything gets fed from back in high school in terms of food you'll see an image of the commons it's really in my mind it's got some stretching and some ways to go yet if you work through Furniture this summer with your administrators staircase up uh vestibule that goes out to the north elevator that little box right by the staircase that goes up to the second floor if you come down the hallway as I mentioned third grade across the top light Library classroom special needs another vestibule at the other end that heads out north to the class or to the playground PE teacher in the Far East End staff Lounge rise room as we get around the corner agen stem will'll all have access to that courtyard that gets developed in between discuss Paving that that's another area we want to spend some more time looking at what Paving means and what we do to maybe give that area a little character and a little life to help things along so quick image of the commons um along the South Wall we've got drinking fountains bottle fillers display case this all started by creating an Alco for trash cans tray returns some of that kind of stuff and also in the far corner on the souths side um there'll be big return air Grill because that's where we'll pull all the air try to pull it to the floor and then back up through the mezzanine on the second floor um that blue line you see going around there between the first and second floors it's a bulk head with not a lot of design put into it yet it was simply something that we put there to help begin to break up the height of the space and because the air handlers are to your left and on the second floor here will'll be snaking duct work along the two walls that you see and blowing air up and down to make sure we keep those windows from frosting over and while the primary duct work will be way up high in the ceiling um I've been doing this long enough to know that it's going to be cold on the floor if we don't do something if we only count on pushing air down 25 fet that's a long way to push for here other than that when you look at the top of this you what we call clouds those are nothing more than 2x two acoustic tile set in in grids that are of a defined size that are rigid and let the sound kind of go up around them so it helps to keep the sound down a little bit more it's something we do in band rooms a lot what is not on here yet is some light fixtures because we also intend to drop light fixtures down through between those and get those into the space between the floors a little bit to help break up this the height of the space and also to make it easier when you have to change lights or work on the light tracers get them within at least a tall ladder height so that's generally where we're going with the comments next space just swings us around to the opposite corner and looks back you can kind of see where the trash cans might go the display case the drinking familys hallway that goes back to the front door the hallway that heads down by classrooms Hobbit door on the left there goes under the stair Landing that's a Steve Holly special to put chairs in there um that was his idea I'm not going to take credit for it that was his but it's a good idea we originally had thought about keeping and keeping it open to the second floor but after a lot of conversation administrators felt it it's probably better to close that off and just have glass up there for the kids to look down in um one it's a safety issue two it's a noise issue this help cut noise from getting up into the second floor too and I didn't include the second floor in here but it's pretty much a copy of what's going on in the first floor just fourth grade on one side fifth grade on the other and down where we had the PE stuff that's where bathrooms are on the second floor um typical classroom come in the door to the quarter wall a tack board marker board with a 16 18inch tack board above it when you're in the element for grades you if you remember that's where your teacher put a b c d above the the Whiteboard well chalkboard from me I'm sorry um come around the corner what is a typical frontal room for most classrooms in Indiana these days whiteboard TV whiteboard and with the pack boards above them um in the far right corner you see the teacher wardrobe and then you see the start of the open shelving that runs under the windows this continues on around picks up the open Shel under the windows on the left notice the Cubbies that run the full width of the next common wall between the next classroom there's 24 on that wall and then four tucked in before you get back to the door outfut so every classroom has 28 open Cubbies all I believe we settled in on a foot wide and about a foot wide and about 18 inches deep so they're shallower than the ones that are currently in Sharp Creek because they're about 24 inches deep and the teacher said stuff gets lost in the back ones at Sharp Creek are only about N9 inch wide which poses a problem for getting some things in so these are 12 we just changed the proportions a little bit and then storage all the way to the ceiling above um all the classrooms are carpeted the hallways are all vinyl tile the commons is vinyl tile offices carpeted that's kind of generally where the spaces have gone right we move on through you see the gym now the way this has begun to set up the South gym because the doors coming in from the West come almost align with the center of that floor we kind of begun to think of the South floor as the PE floor they there's a curtain that drops in there just above the words PE gymnasium and then the court to the north we we're thinking of in our office more as the competition floor by competition floor I'm thinking junior high or maybe freshman um because the doors from the north Lobby coming through go into it now it's off the screen here but at the top end of this we can run now with this configuration bleachers wall the wall and get somewhere around 350 375 seats within the two rows of of track lanes that or two lanes of track that go around these floors both those lanes are 4T wide which is is technically an official indoor track with granted the we don't have the big broad sweeping hers but wood floors everybody involved has said wood floor stem now is Junior Senior High School stem lab during both classroom and lab the classroom will be down kind of where you see stem and the dash boox the dash boox is the size of one of the robotics battlefields for Junior Senior High school um they've also got that work area that's the small work tables not unlike what I talked about for art in this space too a lot of storage and workbenches along the East wall storage along the north wall where we come up against that staircase again this is all Junior Senior High the classroom immediately south of this in the existing building has been most recently spoken of as being for elementary school robotics now and then the one across the hallway to the West is where we're moving at um just an image of the gym this one actually is looking North and the bleachers the bleachers are in here but they're flat that's because the model only has them in 2dd it doesn't have the developed bleachers in them yet but they would go wall to wall at that far end notice the windows at the far end we have similar windows at the South End too um all windows in this building we've talked about the modern version of the old roller blind like we had in our our bedrooms grown up that if you let go um but in a space like this they'll be motorized they may not do a total black out but they will shade the space um and that seems to be what most folks have seemed comfortable with rather than do a a rendering of this when we just did a quick elevation the north Lobby the brick actually matches up again so what you're seeing in that orange area is the new vable Lobby space the entrance um using a little bit of blue I originally was going to do something similar to the two School entrances to do that I'm kind of coming up over this roof and it's if that's okay with you folks we can do that here um don't know how wasn't quite sure how far you want to go with this as an entrance to the building what you see behind it going up is the existing metal panel on the high school gym it's a Once Upon a Time I'm sure it was a nice bright white now it's dirty white but it's really rectal linear about 3 inch out three inches in three inches out three inches in and it's off white where we come across them with our new horizontal metal panels um we're looking at the lighter color to match what was done with ephas on the high school and then the gray is a band across the middle between the windows it would be the darker color the darker gray that was used on the epas then for our gym this is one that I originally was thinking gray but if you think about the East gym or your auxiliary gym it's kind of a dark marine blue so I didn't I wanted to throw that idea out to you as a group because my mind that's probably the either you like it or you don't um we can do the new gym as a Grace that's sort of a third thing but not a new color we can do it as a blue to try and complement the gym on the other side and help tie all of this together because a lot of what we've done here is try to tie our addition to the existing building with colors Andor materials even though the shape and the form of it's a little different so and I don't need that answer tonight color we can make that decision ways down the road here's an overall image to give you a real quick look of from the south west looking back over the space this begins to show what we're thinking of in terms of the banding with the colors on the building using a school blue not North Carolina blue in the entry canopy um just to give you a feel of what things are looking like now what we've not shown you here is the building alternates which still include potentially a third floor to the north and a wrestling ring to the east of this new and then help me if I speak out of turn because I have to confess when Wang is talking about these things I've heard enough times I kind of turn it off what you're seeing here is I think it's covered up with the MSD W bash County I think it's what they call phase four of their Logistics plan even though it's phase four this is about where they intend to be in terms of traffic fencing everything by end of summer early fall so I I skipped over two or three steps that are supposed to happen this summer The Idea being you still got all your student parking in blue your staff parking out there in that light blue on the east side traffic comes all all the way around and they're building to the far north up against the new tennis courts where some of the existing courts are there's going to be a gravel lot there that they use for their trailers for staging materials even if we don't build a whole parking lot there they're going to leave that gravel there when they go so you'll have that space to work with um they've also talked about contractor parking in a lot that sits about where we're talking about putting playground so um traffic comes all the way around they fence off Joel correct me if I'm wrong but they were pretty adamant they're still going to be able to maintain access to your main entrance and also to that entrance that's kind of towards the north end but on the east side Creek yes um but parents will still swing all the way around the orange area is where buses are going to pull in Chris you might you understand this one better than I do please yeah so um the red area is going to all be fenced up and so that's going to be fenced up by the time school starts so we wanted to get these patterns established on day one um and so the buses will drive up drop off swing around drop off and pull out just like they normally do in the morning in the afternoon they'll line up in a row um around that lot for pickup so that's where they normally get picked up so to do that we had to extend the driveway and make it larger uh and so you can see that expansion there to make sure that we can fit all the buses in there during that time so that lot is really only going to be used for Bus drop off and pickup uh between that time that will be more use for construction purposes Etc if they need to get in and out of that gate at that point in time so with that then we still want to be able to use the front entrance in between that time so instead of having parents driving through that orange area they will build a little side road there with a small parking lot in that yellow area for parents to come in if they need to drop their kid off in the middle of the day or pick their kid up they can par come into the front door and still have access that way with that area um as far as construction traffic is concerned um they're asking that construction deliveries may be made only between the time of 8:30 a.m.

all right we uh welcome you here tonight to our school board meeting we'll start out with a pled Allegiance and a prayer Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all Jesus we love you we give you thanks today for your many Wonder ful blessings and many wonderful things that you've done in our lives and in our community tonight father we just ask that you would be here in a special way lead us and guide us Lord give us instruction on how to impact our community and the children that we serve and the staff Lord in the best way that we possibly can to make the best decisions that would just let you be glorified in all that we do father we pray this in your in your name in Jesus name amen amen it's over all right U Future board meetings U our next one is July 9th uh here July 23rd in July or August 13th all here at the administration building the revisions to the agenda I think there was maybe a couple under HR go to public recognition um actually there's nothing submitted and I have some um some things during my superintendent report so I guess we just go ahead and yield to the next item so we have no school recognition no presentations unless public comment all right um under agenda items approval of our minutes our last meeting we get a motion second to that move second a motion the second to approve our last regular meeting all in favor say I any oppose Financial reports uh claims questions or comments on the claims motion a second Mo to accept second all right a motion second for claims all those in favor say I any opposed payroll just I think I said this before these next few payrolls are going to be a little higher because they'll reflect the end of the year um like coaching stiens and some other stiens that happened through the ECA contract any questions on motion second all those in favor approve and payroll say I post Financial summary uh since we only had one or we only have one this month um I shared with you the end of the month cash balance reports for all the funds as well as the cash flow for education and operation fund um nothing out of the ordinary uh did update some numbers on cash flow that just represents updated numbers um related to some expenses coming up such as the um demolition project that we're going to hopefully approve today those types of things so updated some of those numbers in the cash flow just to give us a better picture of where we're at where we're headed that's what you de yep but nothing out of the ordinary of what we've already been talking we just I said really the only updates were just more accurate number reflections of some of those costs we'll have some big expenses this month um one will be like our um rental agreement with whites um I think that was on this that claim and then um our debt service obviously we start making we have our debt payments at the end of June and end of December so those payments come out of our books as well at that point in time uh We've not received our tax payments yet those should be coming in the next week or so um which is what we use obviously that p p all right questions on our finances all right thank you all right under Personnel here as long we got one resignation Diane white bus a that's effective immediately uh employment Tracy Kennedy summer secretary at Northfield for the summer schedule amander Watson summer secretary at Southwood for this summer schedule and all the things going on there Michaela bunel temporary second grade teacher at Southwood Elementary to start next school year and Britney kinel all right kinel an English teacher at Southwood High School effective being a school year and a few transfers Abby cers transferring from prek 3rd to prek 4th PA professional at southw elementary effective again school year Brandy Collins transferring from Rise room to prek thir PA professional at South Southwood Elementary that's the beginning of the school year and Megan Davis transferring from temporary PR professional prek third to PR professional to rise room in Southwood Elementary back begin school year got a motion second approve those move second motion second to approve our human resources personnel report uh all those in favor say I I any oppos all right anything there reports no Matt I will just tell you though on Heartland if I can just we did have a meeting um Matt has being the president of the board of directors har C Center was there also a few of the superintendents were there they did bring in the architect and also um the other people that are involved with the roof so that project is is moving forward um U and again we're looking at the 2025 summer looking at some other different situations uh possibly ordering the materials um in this year to make it a little more cost effective if they feel like it's going to be a little less than the next year we not have to have payment though I know Dr hav mentioned that yet but um will not be payment until next year so the budget would already be there and he is looking at adding that information to the budget for 2025 so we're still in progression with that Matt probably Shar that so we don't have any estimates of dollar amounts or anything not yet no none of the bids that come in or anything like that that hasn't happened yet but they're they're doing all the drawings and specs and different things like that so and we did have a budget meeting about not that necessarily but just what their budget looks for for for next year so I'll take that along with some of these estimate numbers and put that into our budget so you'll probably see a larger increase in budget related to Harland because of those expenses and part of what Mr mcber was doing this year he's doing a little bit more a worst case scenario it's been done differently in the past and so that budget hopefully is larger than what is going to be needed U but right now that's our we're so Harland has a captain project piece to their budget they always have but it's been very small so to do yeah so so the budget I'll have to incorporate that into our 2025 budget as far as that potential cost for the roof along with what we normally budget budgeted as far as as far as the I didn't know if there was any funds in there that could be applied towards the project there are funds there are some dollars uh that could be but I don't know that if they'll apply it to the roof or some of these other additional projects that be done there's still discussion about what to do for that or with that I think they said it was around $200,000 so where will you draw that out of like you said that'll be that much more additional where will that come from out of our so right now um our um forget what we call it but the the payments that we make directly to Heartland those come out of our education that's what and and then any of the like capital projects like there's Capital project things that they budg in bus replacement that they budget that all comes out of operations so there'll be a there won't be that much change in the education except for just the the basic increases uh but that operations one is where you'll see the larger budget increase because of the RO project all right superintendent yeah just a few things uh first of all um many of you were at commencement and just want to celebrate that again that was a a great day um with all three of them a lot of people um as you noticed a lot of people were there um a lot of neat things going on large crowds and our recommendation will do continue to do next year we are looking at possibly talking with the admin team principles about making a few slight changes as as far as timing goes for the times that we start um especially at the end U because we do have people that um come from M distances but uh we'll talk about that later and we'll talk about that along with our calendar our school calendar so the school calendar is not really changing at all but right now we have the times listed and so we if we change that we'll change the calendar and also we're going to take some verbage off of the calendar because because of the tent [Music] broke add that to the um the 103 the 103 flexibility W waiver um you know that was approved so that language is going to be taken off so it's not confusing for people and we will not have makeup days that we actually put in the on the calendar so we'll we'll talk about that later um after we decide for sure on graduation and um making that accurate on our calendar uh also minds and action just got Mrs Moore just sent a couple of pictures um they're out West right now and so um it's just great that they're um out there we've had a lot of great um field trips you know we've had our seniors go different places and our Junior High kids going to Washington DC and now the mines in action 3 are out west so that's a celebration um this wasn't put on for Northfield but I thought I should share this you know the last piece of um Athletics for the year uh the Northfield golf um this was the third consecutive year that they won the TR so congratulations to them East Shaw was a medalist at the sectional which is pretty awesome and then he and twice and bear moved on to Regional so I just want to mention that's pretty much finalizes our Athletics for the 2324 school year and we will soon be moving to 2425 might be somebody really early it it's really open um they just pull the door but uh shut it down yeah it's pretty neat too we have it so it actually comes to us too and we talk so that's the new security system yes right so that's all I have okay all right yeah I would agree that everybody I had a lot of good responses about uh First Comm since being there in town so two years in a row they just asked while we didn't start that early they what they they asked why we didn't start doing that earlier oh okay they said talk to well when I was a principal back in 20112 I was interested in doing that but didn't get it done I wasn't there long enough all right one of those well Mr Drake he left us I don't know if he had anything to share or not he he opened the door for somebody just going to take a break for hey you're up you're up you're up I don't know if I don't know if you had anything or not well I just want to point out the professional development list is there on the board packet and so we have uh you might have heard about the reading endorsement that teachers were supposed to get uh at the elementary we have several teachers doing that um and we have several teachers doing some AP training and so there's even ones that didn't quite make the list so just always working seems like school's out but really people are still doing stuff to help with that excellent all right new business got a recommendation to approve the demolition bids there at Northville High School yeah so um we put out the bids to um work on the um demolition of the a area back in Northfield along with creating some uh spaces for maybe drop off deliveries uh as well as uh changing of uh traffic flow pattern uh as we get into this project so that we can have those things established uh for the start of next school year we had two bid two bids uh one from Star Excavating and one from g& G hauling uh and star excav Excavating um is the bidder that we would approve at $487,900 uh G&G hauling was at $615 , 77988 along with that work there is work that Wan will provide as far as also getting the property ready uh for construction and so in total that was the um contract amount again uh this is kind of all a new process for us as well with using the CNC so um they own the contract so they would be the one that would be paying star Excavating uh and then billing us for um those payments as well as their cost um for that part of the project so it's costing us what's in the red square at most because there's there's allowances in there yeah for some of that work that may or may not be us it most of it will be used but it may not be used at that full amount because there will need to be electrical and mechanic disconnects and yeah I don't know ask do do we know like on some of these numbers obviously you know be nice to have like the original bids and all that or original estimates we remember they had an estimate for demolition that's all in that booklet yeah because I I called him and asked him these questions and so we we referred and went back to that booklet that that we looked at how close to that these are the numbers that they used for that well especially like the allowances I think that's what yeah yeah I just was curious about the demolition works like Star came in we were over oh in relation to that I didn't look at that per se to starting from the very beginning if we're starting over if we're starting I thinking Sharp Creek itself is 650 if this isn't Sharp Creek so it's going to be that's that's what I was just wondering anybody could see those numbers I think it's in thatlet but I don't know if it's broken up by by different parts yeah when we first saw this we we had some questions and that's why why we set up a meeting just a phone conference to make sure we understood it too so all right any other questions on that recommendation I move to approve Scott s right a motion in a second to approve the demolition bid that star Escavating um all those in favor say I oppos all right motion passes recommendation to approve our teach your evaluation plan so I want to scroll all the way to the last page just to say that the state one thing that they did do in legislation is that uh they deregulated some of these things that we were doing and so um we actually looked at it ourselves and so we're kind of deregulating what they have allowed us to do but we are supposed to post this on the I um on the idoe website so I do want you to approve it and so now those are some things that really I put in the plan only to say that the these were changes from 2023 with legislation um but our main change is really just frequency of evaluations um I can tell you that when I first came here to MSD we were kind of on a goal um situation where a teacher staff member would do a goal and then basically we would look at that goal that's how it was evaluated and then the rise came in the modified rise came in and this is maybe the second modified modified rise and so it's frequency um of of doing the evaluation so it's not really that much different um we still have uh teachers that will be evaluated um on what we call long um and then the administrator will have to do a post conference and then there are shorts that are also done and of course if there's any need to do additional evaluations or observations that can be done too so there's not really not any changes in that um it's just the frequency is a little less than what it's been in the past um just so many things that principles do they do know their teachers real well if they need to um observe or evaluate teachers um more frequently they can do that but this just gives the minimum of what needs to be done so really not too much different we still have to have one thing part of the law we still have to um be able to label everyone as either highly effective effective needs Improvement or ineffective and so that has not changed and that's about the only thing that they said that we have to do other than also posting our plan on the website so you have any questions so cic teacher gets evaluated twice a year then res sered twice a year right um and the new one would actually still do the the full so uh our new teachers what in they new to MSD um they would have three Longs what we call them and two shorts um yes any questions on that a motion second to approve this plan move I'll second that motion second to approve the teacher teacher evaluation plan for 2024 all those in favor say I I opposed passes all right second reading and vote for the bridg hand vote no changes on there uh Mrs Boon was here last meeting and I told all of them they did not have to come back as I could answer questions um but the ones that were highlighted on your packet or on the screen actually is her whole it's not that long but everything's on there and so she can continues to try to make this very relevant and making sure that the students are doing what they're do are supposed to be doing and so that's some of the language that just put in there so do this one at a time I think we'll just do all three of them same time so we will move on then uh to the elementary there were no changes there and you received everything but on the screen I did put um just the changes that uh Mrs Moore put here for all the elementary and then for the high school I will let um Mr Drake start out with because we did make a change uh actually an addition it's not a huge change uh but it helps out with in language with being up to- dat in modern society life used to be so simple didn't it used to be so simple um so it's the hbook gets so long when we start trying to really Define things and and once you make one specific you come up with an exception like it just gets too much and so we like to kind of leave some interpretation so you can see there it says engaging in acum dishonesty uh including cheating plagiar eyes you know you can read that U notice what we don't do we don't Define cheating you know we don't say hey if somebody slips you a piece of paper with the answer or if we catch you looking over somebody's shoulder like if we were to add the all of the caveat that it would be like a be like an encyclopedia of ways to cheat same thing with plagiarizing some English teachers will say Well it has to be 90% your words some are 80% some are well it's okay if you make sure you give the source like and so rather than do that we we've tried to keep it relatively open to give uh flexibility for different groups of people however with the New World um artificial intelligence is really kind of Making a Splash and so you guys use artificial intelligence I don't know if you're aware of it like when your phone auto corrects when it gives you a suggests of word and so finding a way to define how that is academic dishonesty is tricky and so we worked with students we ran this by teachers and principles the discussions Mike ran by the superintendent team the students there and so this was what we felt like was a good uh umbrella for all of our teachers to to move on and then this leaves some flexibility for an English teacher to say okay you know in my classroom this is what cheating is whereas in math class or in scence like and I don't know maybe we have I should say that we have artificial intelligent and math programs we've had those for several years and so you can on your phone download an app take a picture of any kind of math problem and it will Sol it for you we've had that for years probably at least four years I since we were principles we've had that and I just saw Apple released a video today their new iOS system will create an app on the iPad that if I handw write a formula or a problem and I just write equals it will handr write the solution and I can go in and then I can divide it by two and it will update the solution and so we're treading unknown Waters with that and so I I'm sorry I didn't send it to you earlier uh we had talked about it for a while so I I guess I just assume but that's where we what we came up with um you'll notice what we're not saying um it's important to say we're not saying they can't use it right there will be a time that it's going to be acceptable uh AI is really good for brainstorming for helping you come up with a first rough draft it's really good for uh grammar um and so that's going to be up to each teacher to decide either on their classroom or on specific assignment so that's it and a big nutshell any questions about that so predominantly means 50% that's that's how I would interpret it yes and having a lawyer here I feel like we have some good uh variables about whatever you want there you go there you go and that's how we want it because like I said some English teachers will say it means to be 80% right and so we wanted to leave some flexibility with that we had just to share a little bit more too with the superintendent advisory team I brought this to them and the predominantly was really uh discussed a lot um and some of them just said it should be um requires submitted products be all of the students own work well the situation just like Mr Greg said was the AI can there's can be some some good uses for that uh so it was interesting that they were trying they were being harder on themselves and not even saying because we ask you know what is predominant thing is it 50% is it 80% it's a 90% so it's just interesting what students um understand and think and how they interpret different things too so and we're kind of redefining plagiarism because uh everything that AI creates right now would be considered public common information so there is no law against taking public information and using it because it's not attributed to anybody and chat GPT or apple or Bing or whatever they are not people and so they can't create something and so how do you rationalizing this probably should stop right there I law here really helps me feel feel confident with this because because this is going to be a huge I mean the US government is trying to figure this out with patents and copyrights and and movie stars and voices and so so yeah the AI don't use the No No Kevin that's a whole another conversation I would use that to develop the the structure and then I would be interjecting myself in between all that and then you couldn't pick up on it so that's how my yeah give you the brain brain brainstorm kind of get you the structure and maybe we could I mean I could share where we're at with that just so you guys know we've been doing a lot uh as a staff our admin team and the teachers we've met L meetings Brian Miller I've L monthly meetings at Northfield and South mostly with the older grades almost all the a tools that are out there that are public are 13y olds and older now does that mean 10 year olds aren't lying and getting on that though but for a school system then we are trying to maintain that 13 year home and so we actually we we met with those teachers all last year and this year we're creating a fellowship so we're going to help give them some money to find some tools that they think will help them I mean there are AI tools that will grade essays and give you feedback um and they do it in seconds um I actually use that with some of my AP stuff it was free um I don't use that for a grade but to give a kid feedback rather than having to wait a week or two weeks for me to grade all those papers um it'll be crazy to see how this balances out in the end but we are we are exploring that here we have probably eight teachers signed up um to explore how they're going to use it in their classroom um so yeah and and we have just scratched service this fall I expect we're going to see another big we M ke R going to Chicago to hear something from app and I imagine they'll share a lot about AI when we get to hear so so I guess to go back to this I don't want to Define every level of cheating every level of plagiarizing but AI is so new and so uncomfortable that we at least wanted to put something out there for teachers and students to kind of understand that we expect you to do your work and not turn into AI work and how how you're going to regulate that's going to be next be possible because I mean I I know Alex was at Purdue and kids that would normally be failing are getting a because they can access this stuff and there's no way for to regulate that and so it does concern me a little bit that the kids are not going to get what we got absolutely the critical thinking you know the brainstorming they're not going to expand they're not going to get that because it just doesn't form so it's it does but I guess there's not much we can do about it but it's just that's what I fear yeah we are getting through school and getting done like what did I what just learn uh we are creating some tips and guidelines for teachers of course colleges are the first ones and so they've had to wrestle with us a lot some tips for teachers would be um you can um ask kids to write stuff early so you hear their voice what they sound like and then when they write something you try to listen for that voice yeah yeah have them write it in class and so actually I had a student do that uh and you can it's very obvious when a high school student uses this and they don't really you could trick it for sure but this student didn't do all the extra steps uh have them handr write the actual assignment if you're going to grade something it's created in class um so you can try to be sure of that but you're exactly right like I would wonder how many lawyers out in op sorry sit next to [Music] me can't piek Brothers It's just everywhere and so where that plays out do our best Mr P you um may we foro the second reading of this is the second reading but we added this so can they go ahead and vote on this though wait what was different this wasn't on there what we just discussed the part that green in the middle right there was not on that so I know in the past there's been others who have going on the second reading this was the second reading but we added something I I think that because everyone anyone who was interested had noticed that there would be a second reading this is not really change I mean if it's fine with these guys to I they'll have to approve it right now thank all right you guys have any questions on the on these handbooks like Kevin's still thinking through some stuff I this is just a personal thing AI is getting way overused and getting way too much credit it's just the evolution of program it takes away it's still just a one or a zero yeah an open or Clos circuit all right okay second that got a motion second to approve the bridge elementaries and high school handbooks for 2425 all those in favor say I any oppose all right all three those pass any unfinished business I don't know of anything board policy public comment any items from board members all right nothing else we'll adourn

I apologize for the delay we are now live thank you good evening auua Community students staff and parents Welcome to our Board of Education meeting we are in item I would like to call this meeting to order on Tuesday June 11th 2024 at 5:33 p.m.

again for cre Mony High School can I have a roll call please sure I was just thinking you said creep Mooney High School but that's oh that's where we are but that's okay and you're absolutely correct that's creep mon Board of Education meeting for Creek mon 2011 school 201u school district okay Mr alre here Mr gyos Dr Hall Miss rup is here Mr swales here miss site stumbris here president Brown here uh led by led by our board secretary Cheryl with the mission state statement LED by our board member Jamie I pledge allegiance to the flag of the United States of America to the for stands one nation under God invisible liberty and justice for all at creep mon School District we Empower each student to positively impact the world for a bright new future thank you both secretary and rou and board member Jamie all right close session we do have a reason to go into our first close session for the reason being the appointment employment compensation discipline performance or dismissal of specific employees have a motion to do as what was read second second by Bill roll call please um Mr alre I miss rup is an i Mr swales I miss SES dumus I president Brown I we are in close session and for roughly how long minutes okay between 30 and 40 minutes and we will come back and continue on with our meeting e e e okay everybody's back all right I would like a motion to open up public hearing on 2023 2024 amended budget so moved second Nelson second by Alex when you're ready Madam Secretary roll call please okay Miss s stum I Mr swales I Mr rup is an i Mr gigos I Mr alre I president Brown I motion carry we have any public comments put a put a public hearing of 2023 2024 amended budget only I heard we do not good we gonna have Brian he's talking he's gonna talk about this all right good Brian go ahead all right um good evening everyone my name is Brian Johnson business manager for the school district here to walk you through our 2023 2024 amended budget presentation to be voted on next week so as an introduction um we can choose to amend the budget the reason for this is we did fund balance transfers that we discussed previously in May so now we just need to amend the budget to align that with the new fund balance transfers um we did the public notice everything was in the newspaper we'll vote on the budget next week and then we'll post the budget to the website and submit to ISB once everything is finalized and approved just a quick overview of some definitions revenues of the sources of revenues for the district are property taxes state taxes and or state revenues and federal revenues we do get other revenues that are not state and federal ources but those are pretty rare and then expenditures salaries and benefits that makes up the majority of our expenses purchase Services supplies capital outlay and other objects again purchase Services is just paying someone to provide a service for you supplies and materials are physical objects under $5,000 capital outlay is any assets valued over $5,000 a other objects are just items that don't fit in any of the other categories and then non- Capital equipments just a separate category for longer term equipment that's less than $5,000 that we don't need to depreciate our tax levy is the amount we need from property taxes to run our district we process everything for that in December the tax extension is the process of the county G giving us the money that we are owed from property taxes and then our debt limit as of June 30th of 203 our long-term debt liability is just under $129 million with an outstanding Bond principle of just under $13 million this first chart is a summary of revenues and expenses for all funds the First Column is our original approved budget the second column is our proposed amended budget and the third column is the difference between those amounts this one's much higher level and has a lot more money involved which it's currently showing a little over a $29 million deficit which again as discussed in previous budget presentations we've sold Bonds in Prior years where we had a surplus where are now using that Surplus to pay this $29 million deficit so it looks a little scary but this is to be expected because we're covered from prior Bond sales the next slide is the same information but our operating funds [Music] only property tax is projecting slightly higher um revenue from State sources is projecting lower which we'll talk about in a little bit and then Federal sources is projecting a little higher we do have some Esser money still coming in for this year which is helpful salaries are projecting a little higher than originally budgeted by about 1.5% again those projections have some Trends in them for June where similar to last year this looked a little higher and then ended up evening out coming in a little lower which is what we're expecting again this year we just don't like to manually change any of those projections just to keep consistent purchase Services is showing High a lot of this is based on outof District transportation which will get reimbursed 80 to 85% of next year so we just kind of need to weather that until we get the additional revenues supplies and materials is down a little bit which is helpful Capital outlay we've got 3,000 over what was originally budgeted a lot of that is equipment being purchased with Sr money so that's fully reimbursable and then other objects that's our interest on our debt non- Capital equipments pretty steady and then we are currently showing just under a $1.5 million deficit we have a note below our projections for State Transportation revenue is currently showing that it's going to come in $1.6 million below what we've requested from the state we expect to get a lot of that money we just again don't want to change these numbers to keep it consistent so we did add a note that if we receive all of the transportation Revenue we would be forecasting a $134,000 Surplus and then the bottom other financing sources that's the money movement from the fund balance transfer that was approved in May so we're showing $22 million in Revenue which is money that we moved in from our working cash and then the $42 million out that's moving money over that $20 million difference I apologize is the money that was moved to capital projects which again was previously approved so that bottom number that 20 million deficit that includes the 20 million that we moved to capital projects so again that $21 million total deficit is accounting for the fund balance transfer and is there any questions on this before we move on so Brian is the issue with the transportation the million 6 is this just a timing issue and we will get the money or correct okay and just again based on how the projections are in the system we use there were a couple years where that was paid later than June where we expected in June every year so that just lowers the projection based on the average of the timing of when it's been received historically so your amended budget is based off this projection correct okay got it that might have answer the question I was going to ask regarding that with the delay in transportation money owed to us we are looking to take a snapshot of our fiscal year ending June 30th to come up with our state profile correct correct how how is that delay in transportation cost would affect how will that affect fact our cash on hand of 180 days which is a big indicator Financial indicator and heavily weigh that could either give us a recognition or give us a review sure and you need to remember that our audit is done on an acral basis so so they would ACR that money back that's the answer and create yeah and create I was looking more cash a receivable correct that that did it that's that's it that's the missing piece okay thank you all right so if we're good here we'll move on and we'll talk again about that 180 day cash on hand in a moment this first chart is all all funds projected fund balances which is showing to be about $9 million below that 180 days cash on hand but again this is all funds so that's not really a concern because for our financial profile score it's based on our operating funds only which is this next chart and you'll see from April to may there's a big drop in that blue line that's the 20 million that moved out from our fund balance transfer and then it should go back up and this is projecting will be about $150,000 below the 180 days cash on hand but again we're expecting to receive more of that Transportation money than these projections are showing right now so we're thinking we should be fine to be above that threshold I would love to see Ken go out on recognition leaving us with recognition right okay I know where you live D it oh no I get I get people in strange so Brian real quick so it's a cruel is what they're going to base it off of right so they're going to look are they going to look over all 12 months because when we had borrowed that Bond money and passed that is to make sure we stayed above that threshold but it looks like in May we're 9 million below it so even though we're borrowing 20 you're moving 20 million out of there for capital projects I guess the question is why are we below the the six months um are we are you anticipating a tax payments coming in at some point it should hit this week okay so is that why in May it went down 9 million below where we want never wanted to go no that was due to the fund balance transfer we moved 20 million out of our operating budget to our capital projects so we were anticipating that drop and then we'll get a good chunk of tax money in June and that's why it jumps back up but will it affect our score by dipping below that no that's just as of June 30th and if anything they would average out the 12 months and we would be above that but it's as of June 30th is when that metric okay so forecasting it out I guess the can you know I guess my thought is at one point we were below that 6 months 18 180 days correct so when we borrowed the bond money we put that extra little bit in there out of that original borrowing to make sure that we always maintain above that so are we just kind of taking that now to pay some capital projects until the tax money but the tax money will re replenish that correct what we've taken out of there I mean not the full 20 million but no but I mean replenish to stay above the 180 days right consistently throughout the next 12 months that's the plan yes okay well I don't I don't know if it was ever that it's always that you want to be at 180 days at the end of the year right end of May is always going to be your low point in your cash balances because that's the very end of the tax year then you start getting tax revenues in June and into the third quarter that that beef your balance back up right I just my fear is you know how it's like anything else so if you're home in your budget and you're going to pay something and you borrow something out of something to as long as it's replenished right it's like taking out of your savings account we just want to make sure and I know Mr Brown's big on you know we've worked to keep that status um on our audit and I just want to make sure that's not something moving forward I don't want to see you know obviously by the end of next year the consistent trend is I want to make sure that we're above and not it doesn't start creeping in April or stuff like that sure yeah it's definitely something Bill exactly right you want that even though we are evaluated to have that 180 day cash on hand at the end of our fiscal year we would love to have that at any given time right we love to have that you never know when the circumstances may arise to need that period to have that money so it would be great to have it all the time I know it varies like Nelson said it varies and you pay out x amount that category funds drop and and you may have 90 days cash on hand at that given time but you're not being evaluated on that time but it's nice to have it there yep yeah and again this is an extenuating circumstance where we took a large chunk of that and moved it out so it does look a little scary yeah but yeah we definitely work to stay above that 180 throughout the year and it's a timing thing sort of and and I like I said I'm only bringing it up because I don't remember seeing that like that coming below the 180 but if you would have done it in two more weeks from now or a month from now we would have never seen it Go below there because the tax payment would have been inter right we got receipts some tax Mone y all right and then our final slide this is the same slide that was for the original 2324 budget presentation just our department goals the first goal is always to complete our audit by October 15th we did extend this year just due to the timing of the board meeting our Auditors have already been through for the preliminary audit it's been pretty smooth they've been great to work with this past year and we don't anticipate there to be any delays or anything for getting our audit done we're scheduled the last week of July first week of August for them to be back on site shouldn't be any issues having everything they need by then so you're saying you do not expect board members to Be Tardy on the information that the Auditors want right correct that is correct okay so I wonder who it says there to complete your uh fiscal year uh audit by October 15 2023 correct this is the exact same goals we put for the original budget presentation okay but don't you want to change that to 2024 then correct for the fy2 budget presentation oh you're this is the amended one from this current year so these are our current year goals I'm just giving you an update on those I got you so we met that goal within a couple weeks just again the timing of the board meeting didn't want to submit the audit to the state without the board having a chance to hear what the Auditors had to say um and then the next few a lot of that has to do with building policies and procedures manuals and formalizing our closing procedures for the month which we've made a lot of progress on informally we're now working to get formal documents together so that if somebody wins the lottery and decides to quit work tomorrow we then have the manual that somebody else can just pick it up and run with and at least be serviceable in a pinch and we've talked about that during our performance reviews and things and that's going to be a big push over the summer so that when we're giving our next budget presentation we have more concrete progress and goals and then the facility planning and capital projects Ken and Jason have done a great job keeping you up to date on that but that's still just an ongoing process with our current three-year plan that's wrapping up and then the new plan that's starting with the Middle School the athletic facilities the parking lots and again just keeping an eye on that and the timing of sale of bonds to fund off all of that um but we're in a good spot with that as well so does anyone have any final questions when will you bring us our the budget for next year so we're talking about a preliminary in July we just need to get some pieces moved around I don't know if people have heard I'll be going in July to pick up one of the dogs from the healing pause program so it's a little tight with July but that's our plan and we should be able to get that done for a preliminary in July for discussion and then the more formal process in August okay we have to vote on it by September correct okay so that gives us some time yep okay any other questions comments good job thank you Brian I I don't want to say concerns cuz don't need any of those all have concerns but all right I appreciate your time thank you very appreciate it thank you all righty so we did not have any public comments so I would like a motion to uness the board have no further comments on concerns I would like a motion to close the public hearing on the 2023 2024 amended budget so moved move by Alex second second Nelson Jamie roll call Mam secretary when you're ready sure Mr alch I miss z stumber i Mr gyos I Mr swales hi rup is an i president Brown hi motion Carri uh no public comments or regular meeting here or committee as a whole hearing none any board up dat okay I have none already would talk about administrative updates um just just a couple highlights uh we just finished graduation uh as you all know and that was a huge success when my dancing your dancing was very successful yes sir I don't know I got a letter Anonymous letter is probably that talking about my dancing I don't know uh we're very pleased our strategic plan is uh completed and it will be uh presented to you next week uh Dr Lori Mueller from the Donovan group will presenting it virtually uh she had some conflicts will not be here in person but she'll be presenting that virtually we will have it in your board packet for you to review PRI prior to the meeting um and then also this Saturday if anybody can make it out we are going to be celebrating our juneth uh celebr ation uh here at the at the U is out here in the um on the uh where the old Sixth Grade Center is so that you can see a lot of activity there and so forth so we're excited about that so that is it okay then press plus yeah okay um I'm just going to direct the board uh to a couple of the policies for press plus 114 uh generally as you know with the Press plus it's usually just legal updates references and usually it's not a big deal uh this time there was a couple thing I just wanted to point out to you um the first one is policy uh 2 colon 270 this is a brand new policy and basically what this is is adding some language for um discrimination and harassment so they've created some new language for that so that is threaded through many of the other subsequent uh policies that are coming through so just want to make a note of that the other one is co uh policy 2 colon 220 exhibit to E2 and they've now added an additional reason to go into close session and that reason is for evidence or testimony presented to the board for denial of admission to school events or or the property so that's just another reason that we can go into close session which will be coming um for four colon 190 um that again this was just an update regarding the uh School violence prevention blurb there on that and see I think the rest of them are just the Discrimination threaded through changed the language and replaced them with those other policies so those were just wanted to highlight U Miss rup was there anything else you might wanted to add Miss rup looked at these as well I just had a question question on one of them it was supposed to be if the board wanted to add something and I don't remember if we o which one was that uh I did a little corner and I just had it a minute ago no um we shouldn't oh here we go where say Circle one well a lot of them yeah a lot of them say that but um so it's page well that's not going to help you so it's policy 5 colon 100 staff development [Music] program I think that's the one it's really long and there's a question for districts that have a practice of providing instruction and life- saving techniques and first aid in their staff development programs insert the following optional paragraph and I thought it said if the board wanted wanted to do it or not but I might misunderstood it okay and it's um just an opportunity provided for all staff members it's about like he lick CPR and using the defibrillator yep and I'm not sure if we decided to add that in or not okay do all of our staff are they train on that I believe so good question if it's the official like American Heart Association or Red Cross training there's an expense that goes along with that for CPR and first a and AED because it's through those organizations that someone will become certified we do expose employees through our compliance training every year to some of those measures um one of the new ones that's actually on there is um stop the bleed training um so that one is brand new that's going to be going on for all employees this year so there there it just depends that level of certification that we're looking for do PE teachers have any different criteria yes PE teachers have to go through that including concussions and things like that as well okay so there's always staff people that do have it yeah yeah so I think that we're covered okay all right I think that was it all right great still back to you oh okay under business okay um Mr osinski is up good evening president Brown other distinguished members of the Board of Education Dr koganes I'm here to discuss um and accept the bid results for garbage and recycling services at all Sites located districtwide uh we recently went out to bid for those Services we're looking to have a two-year contract um the results of the bid were one company uh our current provider Republic Services those bid results and the costs were based on um a price per cubic yard which was $3.80 um when calculated for all our buildings in the districts total annual cost came to $52,400 predicated on last the last B roughly yeah but it is our current provider it's very comparable to our current cost we did um receive one foyer request from a competing firm after we provided the information for the Foye request uh we did not receive bid results from that firm sold bitter yes sir okay and when they measure when you say priced on cubic yards is that just a container itself yes sir okay so if they had a 15 cubic yard container it could be pulled to the top and over is there a limit based on on how much we can compact that uh no we trying to fill it in as much as possible so get our monies worth yes sir okay cool two years okay and then then that cost is uh consistent for year one and two which uh in this current economic uh environment it's good to have a locked in cost in my opinion especially dealing with the outside vendors okay so that's two years with no option for the third just a two-year no just it's actually one year with an option for one year option yes sir can they deny the option and we can deny the option can they deny the option say we don't want it next year I think we can deny but they cannot they cannot right correct go back and check that I'd have to look into I could let you know FYI about that so just because it don't seem like as many disposal companies out there being competitive I guess that's why I'm like they was a so bitter and if they decide they don't want it just be prepared to rebid it next year just be prepared if that's not in the contract for them to have option or not have their option if absolutely I've seen I've seen a lot of bids like there but a v understand you know what I don't want to I don't want to take my option here to move to the next year I want to get out right now so now we have to rebid it yeah no we will keep that on our radar and hopefully keep the you know the relationship that we have with them yeah Republic been around for us for okay thank you thank you all right any other questions Jas no questions nope okay thank you again all right thank you Dr koganes does you have any further thing to say all right do we have any old business new business uh does anyone know if Dr Hall is uh health and good health uh we missed him at the yeah I just got a message from him yeah he's he's okay healthwise yeah I just got a message saying that he will not attend okay that was that was I worry about them I know we worry about it I worry about it everyone I know you guys worry about me if I'm not coming around or whatever but uh all is well at least physically with him to my understanding okay great one new business I would like to say I guess this would be a new business this is a compliment to you Keith the grounds really really look nice compliment to you and your team and the contractors okay give them my compliments good job any other new business hearing none I would like to go have a motion we do have another need to go into close session for the second time and I would like a motion to go into close session for the reason of the appointment of employment compensation discipline performance or dismissal of specific employee have a motion for that reason stated or those reason stated so move so move by Jamie second by Alex roll call please never you ready M secretary Mr gyos i m r and i Mr swales hi Miss site stumbris hi Mr alre hi president Brown I we will be in close session for approximately 1 hour an hour and we will not take any further actions after close session so thank you public for joining appreciate it enjoy the rest of your evening thank you

and 2 p.m so then that way they're not messing with that green outer area of traffic flow before and after school uh because that will be the main area then that parents will have to use to come around to to drop off their kid or pick up their kid in the morning over at sh Creek okay I think I've only got one more image this is just to give you folks a better feel of what we're thinking of at least I'm thinking of in my head on materials so right in the bottom center you see Brick the right side is the existing brick the left side is the brick that we pick that's almost a dead match and I can tell you when you look at it up against the wall it matches better than that picture because you see some of those darker oranges that are also on the wall so I just was amazed when the manufacturer came back with that one it's a relatively speaking inexpensive Breck no bricks inexpensive but this one is as they go this one's good um far left The Wider flatter paddles those are 12inch panels with that lamp concealed Fastener that's what we're thinking for the two lighter areas what we would call the field top and bottom the gray area that banding between the windows we're thinking it's same material but a more repetitive pattern so not only did we get a little darker color we get a little more texture in that part of the wall when we looked at colors um I pulled these off one of the manufacturers websites I was hustling to get ready for Shark Creek I think we need to kind of get a shade darker than what you're seeing but sort of the white gray white for the the field of the walls um your white on your building is actually pretty bright so uh it's not quite a pure white but it's pretty closed and your gray I think it's a little darker than what was shown but that's sort of the thought on the wall the blue in the upper left is just what we thought about for that accent at the entries the blue on the bottom right is one that comes from one of the steel building manufacturers that would be an option for the gym um and the gray on the far top is more what I'm thinking for your RS so again colors can come at a later date but that's what we have in mind so start thinking that way and if you have concerns or questions or things you'd like to see changed or investigated please let us know okay h r through all that pretty quick but that's the end of my presentation did I leave anything out that you folks were looking to hear the bids for the roof for the Jun D they'll be it'll be 212 then right now we're showing 112 the gym can be 212 but I'll tell you um steel building manufacturer structural engineer construction manager all said one and 12 will be more cost effective I I don't know I'm not an engineer but substructure you think it have to be heavier though um it want to pitch don't we know yes want the water to run off well and that is actually one of the concerns they brought up about two and 12 on the gym because we want to clear the ridge from the twostory classroom section coming in our Eve Height's up at 34 feet so we're way up in the air when we get to 2 and 12 we start sliding snow pretty quick and you worry about even with snow guards up there and the pre-engineered people don't like snow guards it just puts more weight on their again it begins to drive away the economies of using that that structureal type so they don't like to put snow guards up there they want us to keep a clear area on the ground that nobody can get close to don't put any kind of equipment under there that might get damaged by ice falling on it um there was discussion about the north entrance to the gyms being the primary entrance to the current main JY do you see that still being the case or um it could be if you want it to be but I don't see it being your primary entrance I I still see because of the bulkier parkings on the east side I still see that being the primary entrance the difference here is in one thing I didn't mention the current concession stand gets actually turned into an additional prep kitchen for this space for the new addition so with that we had to create a new concession we're putting that concession in the north Lobby um that's that's where I was kind of going with my thought there about the main entrance because the foot traffic to get to that concessionary during a ball game would have to go across the end of the North End of the main gy yes sir I just wondered if that's going to be a problem I I can't speak to that sir but that is a valid question cuz now you can enter both doors whether you're sitting the east or sitting on the west and that won't be the case yeah what we're looking at in fact the exterior doors on the east side of that addition um probably have gone away because Mr Oswalt said he really didn't want to feed we did a quick evaluation based on the number of seats and people you can put in your gym technically don't need four exits three meet the criteria and so the thought was we could grab that whole space for for storage which is something that the whole Athletics PE area is short on so says Mr Martin but he's already had his PL of complaining about it so storage is always the first thing that gets cut out when we trying to squeeze more into a building no those are very good questions way I'm just looking at is there a way that you can put that concession along the inside that Lobby running East and West instead of north and south on that West I guess it be the Southwest wall there and then you could have a door more centered in the court instead of off to the one side actually one of the things we're looking at doing right now is removing that parir of doors that's kind of behind the gold right now that goes into the storage room so you can get padded all the way across there mimic the South um if you do away with the storage room we could potentially put a window on the other to the east side um so that folks could come around the corner both sides but that's up to e FKS Mr oswal seem to think the storage is better yeah but I mean obviously that's what he requested but we can adapt to how need when you were shown the cabinet scen this is a secondary question we were talking about each room having contain hbac right all the classrooms yes yep um it'll interrupt the windows then like it each classroom has two window configurations each of those window configurations mimics the configuration in the High School classrooms um there's about a 4 foot space between those two windows and that's where the unit vent sits for the classrooms so same type of units you have got those CHR you got the vertical unit vro don't you have okay try I know Steve's familiar with them and he likes them so the theory with those individual units in a classroom and um I remember asking that years ago when I started with Carrie Wimer Frank Co our old mechanical engineer always said it's cheaper to move chilled water and heated water through a building than it is to move cooled or heated air um likewise the unit vents if one has issues or goes out it's only one room that's affected not multiple rooms now the weakness of those unit vents is they have to work a lot harder to dehumidify so when we're in that time of year where it's 70 degrees outside and we got high humidity in the morning and it starts to heat up they have a hard time Cooling and dehumidifying just because there's not a large stretch to run air across cooling coils they're pretty compact um so we tend to have to work those pretty hard to get some dehumidification out of them but that tends to be sort of two pre periods beginning of the year and the end of the year the rest of the time they they tend to work fairly nicely they're easy to work on and you can keep spare parts for one and this is have spare parts for a big chunky of those how far long are you then you're almost completed drawings no we uh well we've got most of the decisions made other than colors and some of the material patterning and Furniture um terms of design structural engineer has everything sort of laid out but has a lot of sizing to do um architecturally we've got about 20 sheets of what we call Wall sections to draw in detail we've got big picture ones but okay how does this go where's the flashing at where's all that happen U mechanically electrically they've got all the big pieces in place but they've got to size all the various runs of this that and the other thing electrically same thing they're always the last one they got to wait till everybody else has their stuff in place before they know what the electrical loads are to connect them up um so we've we've got a long way to go unfortunately this is the time when you folks don't see much change in what we do this is the part where we got to put everything we've been told over the last several months onto paper so contractors can bid it and build it this is the part that's not real sexy but what we'd like to do is clean up some of these renderings maybe add a handful more and replace those in this make any changes and give you folks something that you can begin to talk to your public about what you're doing and what it looks like in fact Mr Martin can confirm I told his staff said look you're the folks that are going to be in the in the community all summer and let's face it each of you knows your part of the building but not necessarily the whole building and this is your time to be able to kind of hear about everything and when somebody says I heard they're doing this because they'll ask their friend who happens to work there and says well I know this we're doing this and I heard they might be doing that over in that part of the building but they don't really know you get two or three of those going and suddenly who knows what you guys are shooting range you know but we told stop this you know staying ahead of the rumor mill is a good place to be hopefully we've done as much as we can to meet their requests and their needs and complying with what you folks were hoping for started down this way we not please com me I go easy on well that's one I wanted to because I I struggle with that myself but I wanted to put it in front of you folks and let you think about it I I don't like that I I I would go for the like we have our utility shed maybe stick with the gray on the side if you want to do blue on the roof or something I don't think they might see the the you might see from a little bit that would be the only I think that's too much we can take that lead I have no problem th a little blue in there that would be a good spot that's just anything else any other questions thank you thank you thanks for your time Dan all right public comment on the agenda items on way all right no public comment okay agenda items uh approval of minutes our last regular meeting April 23rd I get a motion a second second I got a motion a second for minutes all those favor say I any opposed financial report claims question on page nine small u $44,000 in inspect the baches how's that work is there a guarantee behind that or I Steve I don't know if there's a guarantee behind it but every year he does inspections on it and it's more like they go in and they tighten bolts and do those types of things to make sure that it's ready to go for the next we so that was interior or exterior uh interior interior just caught my question clim no I had answer earlier some move to approve CLS second motion second approve claims all those in favor say I I oppos all right payroll have two payrolls yeah there's nothing out of the ordinary for either of them um the ones coming up though will be end of the year stuff as far as like the spring Sports some of the remaining ECA claims that we may have just into the year schools out type of so there will be an increase in payroll second motion second to approve RS all those in favor say I any oppose all right Financial summary Chris anything yeah nothing to approve but since we haven't met in a while um you have a lot of financial summary information there as far as end of the month balances for April nothing out of the ordinary um to discuss there unless you have questions also Al presented you the cash flow for Education operation fund for end of April uh again nothing out of the ordinary other than what we've discussed uh prior uh as far as things to look at in cash flow and then the last thing is just it's a budget season preparing for 20125 budget and so kind of listed a time frame and timeline when when things need to get done so that we can meet statuto requirements uh so that we can get a budget submitted and approved um by certain dates kind of lays that out as far as what we'll be looking at in the coming months any questions there all right all right Personnel we have couple Pages here res naations and believe under resignation we have w Easter Day custodian at Southwood Elementary effective 56 M Meer a teacher at Northville High School effective 726 Alex L music teacher Metro North Elementary effective 524 Tara hook par professional at Metro North Elementary effective 523 Stephanie Smith Cook at Southwood Elementary um effec 5 24 and Rodney Cole math teacher Southwood High School um back to in the school year this point employment court mlar and Center we welcome her back second grade teacher uh again a school year Abby Denny school counselor at Southwood High School uh effective 81 Kennedy Kirby SLB SLP um effective at the beginning of school year Lizzy Lippy kindergarten teacher at V North Elementary and Monica Savas business teacher South High School to be a school year Britney blocker head cheer coach at South High School that's immediately clay herrings custodian for all the schools at sect 528 Bradley sprig uh summer codian 528 Stacy Boone or bone summer school teacher Metro North Elementary and that's just for the month of June 63 to 627 Jessica Jones math teacher at Southwood High School Michael Elliot DEA St students at Whit's high school and kale Parson a teacher nor high school and bana Krueger summer custodian all those for the school year under retirement supposed to okay this the list we'll talk about that later jary Dale teacher um for Northfield and high Northfield and Southwood Michelle Sparling the teacher at high South High School and Sydney Ren barter Library 8 at Metro North Elementary and Steve Holly as the maintenance director for all the schools those are all effect here the school year then we have a leave 177 that's beginning September 3rd returning November 25th and 178 leave for August 7th returning August or October 7 and we have a couple transfers Mary ban Northfield special ed per professional is transferring to study hall rotation sub and Jennifer marle per professional at norfield transferring to custodian at Southwood Elementary that's effective May 28 a motion second approval of those move to accept the HR second all those in favor of the HR say I I oppos couple things first of all congratulations unanimous of course so welcome back so glad to have you um and also just want to talk about the reti um first of all Michelle Sparling um 37 years at South Junior Senior High School um Cindy rbar librarian 28 years at Metro North Elementary lot of longevity here Steve Holly 26 years um here at Ms wers County as maintenance director Rod Cole was listed as a resignation because he did resign last year he retired he came back and helped us out T taught a couple class classes but as you approved tonight we have a new math teacher and so um although he enjoyed that it was pretty good timing for him um as far as the two classes that he taught um he has 36 years at Southwood Gary Dale that was kind of missed earlier he actually did that back in January um it didn't get on the list um so we put it back on there 27 years um at Northfield but then South within Northfield now so just really appreciate that add those up but a lot of longevity um to all of our staff members uh Mrs Lewis of Southwood is working diligently to get Replacements and actually has I believe everything except Spanish right now so if you have any people out there let us know um I know they did interview they' had a couple leads but I don't know exactly where they are with that yet but um just looking at some other possibilities so that's that's really really good so again just want to congratulate them thank them for all of their years of service and definitely will be missed but also have great opportunities when we bring you staff in this next coming yearing back oring just can't stay away no yeah we've had we've had a couple that retired that came back to us also and we've had uh um yeah we had Mr Snider Dan Snider that came back and um he came back for was it a whole year and a half almost yeah so so anyway congratulations all of them sure appreciate our our teachers and those that have been here for such a long time grateful that they've been here and got to know them uh under reports we welcome Matt back don't know if you have anything to share with us but do you have anything for heartley yeah I do uh Mr ke stood in for me Monday night to have their senior certificate ceremony I didn't get to go but that's usually a good fun watch this K go across um the Highlight 100% of the of the health science students have passed their CNAs 21 of the 22 cosmetology have received their state license and they're pretty positive the last one will get and 13 of the 15 for the students in the CDL Class got their license and they expect the other two to get it so that's really really good yes okay so they're doing a good job with and I'll tell you at the Heartland CER Center certificate ceremony that they had this year because of of different situations last year Juniors and seniors they packed the house they were standing room only um that's not really um advisable um in a venue like that and so they reduced it to just seniors but even though it just was seniors there um it was almost a full house again so it's always really neat to see all the parents and family ands to come to support um those that are doing the things that they're doing there so that was really really good again so all right thank you superintendent report yeah I just want to share a couple things um obviously we just finished the school year the one thing that we always have to remember MSD of walber county is we do still have a school a white studor senior high school that will go through at the end of June they even start earlier than us so we don't really have too much time when there's not school going on we could talk about the bridge program too that they have a very small window when um that staff is not working during the summer and then of course we have summer school coming up next week starting June 3D uh that goes through July 3rd um some of it's R some of it's spark with the YMCA but that's some more summer school that's going on for different reasons um also just wanted to state that um just a reminder about graduation of course is this coming Sunday 2 o00 is Northfield 5:00 is at Southwood and then 7:30 is wh Junior Senior High the bridge program and that is all at the Honeywell Center in the Ford Theater so this will be our second year that we've done it there I will talk to you gentlemen a little bit afterwards to see um your attendance to and all those different things also my text Mrs Lewis because we are in uh Regional now we want to congratulate uh the sectional Championship the Southwood girls softball team um her first text was better than her second text or her third text the first text was that we were ahead 40 but after five it's 4 to before there is a app called game changer that's actually live but you have to have somebody that does it live Courtney knows what I'm talking about and I didn't see anybody putting in live so I can't see the live so I guess I'll just wait till the next inning of course they play seven Innings so um I think we'll get ahead though I have a good feeling on oh did you get a new one well I've got one of my own feeds here too I didn't know you were doing that uh what's your score your better than mine because not so let's just keep it to ourselves who we play batting we're batting bottom of the six down one we have a double we have some on so so we we are the home team yes oh after six Innings Fremont has a lead five to four got all right so we keep that going let me see if I have anything else on my list here fast that's it uh another great year though 23 24 um really hard to say the next year 2425 W that just seems just unbelievable so it's great but we're looking forward to it a lot of plans still to come so okay appreciate it um Mr Drake you have anything yeah no not too much it's uh we're in the middle of summer school now right and so that makes me pause to look at all of those names on the appointment there are some really high quality people Wi on Bo like it's we always know we say it all the time I just about to people there are several names there that I know personally not just because m m is sitting here that she's phenomenal but there are several names there that are home runs home run hits and so I think that speaks to the to the community to the culture to the faith I mean to all of that we're in a really tough Market to find workers we're finding some people that I'm very proud of um and summer school is like that too summer school is like juggling 18 balls that are on fire because you've got spark and I and transportation and Southwood L and Shark Creek and like and so hats off to all the administrators that worked hard to put that together um I know it's really not even started yet but with minds and a to and so we got a lot going on I'll have more test results to share with you probably once we get towards end of July but all that stuff is wrapping up we have not got I results we have preliminary I results and so we've actually started the summer retest window and we've tested some kids even though the summer officially hasn't started we can test them during school year so we've had very good results coming back and so I'm pretty optimistic about it so all sat data AP data I lots of that stuff towards the end of July AUST and Chris will be excited because we'll be done with Esser funds soon and so I won't be pestering him and creating new things for him to spend more money on but those things are run and dry this year we have to spend by December so there's a good problem thanks all right new business have a recommendation to approve the extended overnight outof State trip for North High School students to England France Spain June 26 of 2026 through July 2nd 2026 so you can see that is a long ways off and so a lot of a lot of preparation uh fundraising um different things like that so it's not even next school year it's the following school year in the summer so two years from now recommendation Z moved second motion to second to approve the extended overnight out of state out of country we should add that out of country yeah we don't have how the country for North High School say I can you oppose where you one I think sometimes though the mind's in action you know Mrs Moore's going on some fantastic trips and maybe maybe like three years from now they'll be doing whoever's out of country a rainforest going to drive all the way down get that in going to start offering some training and so we can have some Pilots that can fly us there you go [Music] CD well they have some excellent trips you know she's already presented on those but real trips I just thought i' out just maybe is something to think about all right better not do that all right we have a recommendation to approve our food food to school purchasing Cooperative forward for 24 25 this next school year yeah so we've been a part of this group I don't know exactly five or six years now um and there's some stats in there that I thought's pretty phenomenal as far as what this group operates with uh you know you're looking at 95 Indiana school districts as part of that serving 235,000 kids um a year so being a part of this group has helped us uh keep cost down especially in a hard Market um I was looking back since since um Co since the pandemic the end of 2020 um our costs this year per month have increased $11,000 in food purchases that's over 132,000 a year and so we've been able to do that without raising prices we haven't raised prices in probably seven or eight years um that doesn't mean we may not look at having to do that here shortly but to be able to do that um I think it's pretty um pretty amazing uh with the way things have increased so anyway as part of being a part of the co-op we just have to approve uh what the Cooperative has approved as far far as bids and contracts are concerned uh for this upcoming school year questions we got a motion of second to approve uh approv to school purchasing Cooperative all those in favor say I I opposed all right motion passes we got the first reading and review of the bridgeham book sorry um and Mrs Boon's going to do that and I have it all right here and so M have the FL this will be short and sweet so um I've highlighted just a few sections in our handb not much has changed really the main changes are just some updating and clarification of language for our students and parents to ensure that there's clear communication on the front end of enrollments and what the expectations are so on page four just clarified how our enrollment process is going to work and how students are assigned to staff who will be overseeing and facilitating um their education and on page oh on page five underneath our tier system of support we have done some a few things to try and improve the quality of what we offer our students we do struggle with a lot of attendance engagement issues um and so we have tried to ramp up our tiered system a little bit more to where there's quicker intervention on the front end of things to try and catch them early and then get resources in there support families find out what the barriers are to address that so again just clarify this to make sure that our parents know that if your kids not doing what they're supposed to be doing we're going to get involved quickly and then on page scroll quite a ways down with our treny we're always trying to improve how we address our treny issues um we have a lot of them just because of our the personnel and centel we serve so I just changed up the language a little bit to make it a little less threatening but also let them know that we are going to be contacting DCS probation and um the child welfare system law enforcement as we need to to number one ensure their safety if we're not hearing from them we need to know that they're okay and number two to make sure that parents are supporting doing what we need to to get kids in education and then just scrolling on down to nine and 10 pretty simple just updating all of the assessment the new assessment dates for our parents because we do stress the need that they they got to get their kids to testing it's state required we we need them to be present we can only travel so far with the few of us on staff so they need to meet us halfway my team does travel and we're opening up more sites now to go IV Tech has come alongside us and been a great partner as far as providing us with computer labs and things like that space for us to go and meet our kids but again we can only do so much regionally and kids got to come to us and that's pretty much it the only other thing that I did not spell out for parents is simply the new graduation requirements since we don't have all of that in black and white yet I just put a note a special note on page 14 that there are graduation new diploma requirements coming out so depending on where the students out when they come to us we may be talking to them about staying core 40 or staying on the normal track or looking at the second option that we're now going to be facing the diplom you have any questions for me and as there thank you just a reminder this is just the first reading we won't vote on it now but if you have questions between now and the next meeting you can um filter those through me and I can ask Tomy too but one thing I want to mention though Tanya does an excellent job of uh keeping our program to have Fidel Fidelity and also just it's a phenomenal program that she has created it started several years ago but yet we knew that when we have this Credit Recovery online program there's a lot of scrutiny along lines of other schools that have had situations and one thing we did not want to get into is any of those kinds of situations and she continues to do that by making sure that the students are doing what they're supposed to be doing and if they're not looking at ways to either encourage them motivate them to do better or um we have to dismiss them and she does a lot of work and making sure that all happens so really appreciate all the time and effort she does with the students that she has um you'll see a graduation um on Sunday um she's had over a hundred students uh that have RSVP uh for that um graduation um that doesn't mean that all be there there'll be some that won't show up and she has that that's why it's a little harder to uh to plan for that but um it's a lot of students and so I would appreciate all the work she does with that she usually has at least me tearing [Music] up I I will say that was probably i' had never been to one last year I was like okay I got to go to that one so every time so very appreciative of that program so I know we're not talking about that necessarily but it just goes along there with Tanya being here so all right right El Elementary is next M sure we just had some I'm G to go minimum updates for our elementary handbook besides updating the date and um the adoption date and the table of contents our biggest changes are updates to what we have in the student Camp up regarding preschool tuition and we're just really wanting that to be a little more syn um and what that r f so we removed what was in there and then just spelled out that preschool tuition fees are duing monthly installments 50% due by New Year and the rest do on by April 1 and then the process for know P for your preschool tuition as well as um assistance that's available on page 23 we removed we were trying to sh up um what makeup work looks like and how that process is you know how that's initiated so we removed it from attendance and put um information about makeup work when you're absent from school in the section about makeup work um so it's all together we also took out the information about if you have a pre-arranged absence in what makeup work it's no longer with the pre-arranged absence it's with the makeup work um and just kind of condense that to all be included and if you want your work because you school today here's what you need to do or you're missing for the three range absences all and all thank you m Mo for maybe next year we'll draw for straws and see if you get it again I don't know I don't know what meeting I met I don't think changes NE Mr ster all right and Mrs Johnson typically has done this or assistant principal at Southwood um she's obviously at the game I have not had any more updates Mr Drake M yeah I don't think we're batting bottom of the seventh but and threw the run out we have first and second so one out first and second and it looks like there may have been a Fly ball that turned into a double play what was the score what's the score what's the score five to four it says here after six Innings Fremont has a lead five to four so they would have so we're in the top of seven then us fatting I think we're in the bottom of the cuz we're the home home believe so I have great the greatest Scout but okay she's trying all right we'll wait for the final and I'm going through the whole um handbook here to get to what I need to get to and I guess I stalled long enough to get to where I need to go flipping through there so so we'll just mention some of the things for the high school handbook uh for some reason the word fog was out of when Den appears well it wasn't D appears but when D all appears so I don't know happened there um Mr Drake do you want to share um this was one of yours yeah the counselor just wanted to Skyward defaults to figure GPA out on the thousandth and so they just wanted to match what Skyward does by default and so when people look at it and they see it it's going to be by the thousand and so they they said that's why would we do the hund if that's what they a National Honor Society who basically going from the 9 to 9.5 GP yeah which would be more like a b to a B+ so that's that change um page 52 and 57 you can see all the changes uh as far as the TRC uh with the the changes there and that's basically what that is and that's really it and I want to give you another information I told you earlier that we would put anything in new law we would put in the handbooks but after we looked at like the cell phone policy and the new law basically what is written in our handbook is already what is in law and basically that is um no cell phones in classrooms but it is on a teacher discretion because there are some that want to allow that for different situations also there are other um situations like U medical situations and IP different things like that and those are all things that we already do so we do not have to make any changes to that the other thing was attendance uh so new law in Indiana code about K through six we will we're not going to put the specifics in there but those are some things that we have options for um if we have situations with kindergarten through sixth grade we do know that it was written in a way that's really cumbersome um but our um administrators and our teachers and counselors all work together um to assist with that but we do have some other options if we want to go ahead and use those um with the new Indi code just through K through six though um it's only K through six so again those are all first reading um if you have any questions um between now and the next meeting let me know because we would ask that you approve it then at the next so that's all I have on hand all right thank you guys for I don't think we have any Unfinished Business board policy public comment all items any comments items for board members good all right we're done

moving on to item 1.2 roll call Board member B here board member adanas will be here shortly board member Greer here board member benas here and I am present moving on to item 1.3 approval of the agenda can I have a motion I make a motion to approve the agenda motion by board member B do I have a second second second by board member Benitas any discussion see none please place your vote motion passes 4 Z moving on to um 2.1 public com on close session agenda items hope do we have any blue cards many do we have anyone hand raising in Zoom we have no hands raised in Zoom thank you we will now be moving on to close session our Open Session will begin at 7M thank you

e e e if you would like to start the meeting I don't know if you've resolved your audio issues I think I've resolved my audio issues uh and you all look very good so I must have resolved my video issues too so uh call the meeting to order uh welcome to the weddingday June 12 202 4 design review board meeting public comment is by Zoom or by phone by calling 877 852 5247 or 888 788 0099 and entering meeting ID 974 9412 this channel 99 and on to go. Mr Perkins Mr Perkins your audio is coming in and out um you may have to repeat the last portion of your what you were saying I don't know what the problem is uh what part I I'm just gonna go on and if it's not working I'm G to have to turn it over to Lori uh because I don't know what the problem is can you all hear me I can hear you right now okay um I'll repeat the last paragraph this information is also available on the published agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel 90 9 and online at www.a2gov.org slatch CN the volunteer resident design review board appointed by the mayor and confirmed by city council Fosters excellence in an arber's built environment design and advises applicants on the meeting on meeting downtown design guidelines or at least that's what we used to do um if uh you could Miss Singleton would you mind uh taking over the chairing of the meeting uh due to these issues Mr Perkins we should hand it over to Lori I'm happy to do that I do not have the script in hand um so I might need we can forward that over to you okay but the next uh item would be to do a roll call after call to order which I can take care of great uh Jeff Perkins here Lor Singleton here Tamara Burns here William Kinley here Richard Mitchell here Wendy Ramson here John K tski here you have a quorum the next item um as Vice chair would be the approval of the agenda so I need a mover and a seconder okay anyone move to approve the agenda I move yeah I'll second moved by Kinley and burns all in favor before vote on this before we vote on this can you hear me yes um on the 6th of uh this month Tamara and I sent comments back on these minutes and they did not get Incorporated is there a reason that didn't happen um we did make updates to the minutes today have you checked them again as of today I opened the minute I opened the link that was in the email that was sent out and I didn't see either cam Tamara's comment or mine addressed that would depend on when you open the link do you know when you have when you had clicked on the link because they were updated very recently just before the meeting I mean literally okay we can accept modifications to the minutes um right now we are just doing approval of a was the agenda approved heard a m seconder but I don't think we actually moved through that item yet so we're not to minutes yet we're still on agenda so all in favor of approving the agenda raise your hand okay that's the majority approved next item is that the minutes yes okay so um sounds like we have comments to modify the minutes um that were submitted and those comments were provided via email by camera and Jeff correct so can we say once those comments are added to the minutes we can move to approve I'm fine with that that procedurally acceptable um I if they were uh could we have a little discussion on this because I thought that we had Incorporated all comments is this comments on the summary of feedback for 621 Church yes or were there other comments my understanding is that those were all Incorporated so I might need more guidance on if you could tell me what needs to change do you have access to the latest file perhaps there was a sinking issue or something that we aren't seeing the most current do you you share share that on the call and uh yes so what I would recommend to access the latest version is to go to A2 gov.com calendar.

all right you are all live just so you were aware of that okay so withum we're going to go ahead and call to order I'll do the open public meeting tomorrow we will do Pledge of Allegiance a roll call and then we will turn over the so New Jersey open public meetings law was enacted to ensure the right of the public to have advanced notice that to attend meetings of public bodies at which time any business affecting their interest is discussed and act in accordance with the provisions of this act Board of Education policy 016 two Board of Education at the burrow of Bound Brook has closed notice of this meetings are posted in the board office and the Bound Brook High School and mailed our facts to the curry R news bound B clerk southbound book Board of Education and any person who has requested individual mes requires please rise plge Al pledge allegiance to flag of the United States of America and to the Republic which it stands one nation under God indivisible Liberty Justice Mr G call certainly Mr B here Mr Dawson here M Kaz she's gonna be just a few minutes Mr here have Pres perfect thank you Mr at this time we will turn the meeting over [Music] to un awesome that's not a word so I have the same projector I know exactly what you mean you got uncook it uncook sorry probably so thank you for having me back a lot of I think what we're going to talk about tonight may be slightly redund because you've already done the Strategic plan which is a large part of community engagement however might your strategic plan find your Des for you and Dr are copies of the final plan ABS the action plans that you can add so that you always have a copy for the board table and Dr har will always have a copy for his office is that it's okay um so in any case that's talk about I also B all them I'll of the superintendent valuation so that any of you need that pressure and want to look over it um again you have that opportunity to do so I might forgotten and had I thought about that today I would have but to be honest six is more than enough thank you but I thought that help profession to look at the evaluation again so just talking about the benefits of engaging of the community um here's some of the myths you know you were elected to represent the community why do we need to hear from them we represent believe me there are board members that believe that right um because not only the opions help out there in the community do you have access to because you all have different constituencies people you talk to but there are lots of people you probably never see or never talk to just because you're taxal cost in the course of your life so um it's really important um to hear from them so that all of the feel the community members that they've had an opportunity to be heard and there are lots of different ways to hear from those community members and parents and stakeholders um there's another one that's really not any prevalent anymore was when I was on the board oh they're not really interested they never come to board meetings they only come when they want to complain um and so you know working alone will not help you to do better um and to better be able to meet your kid's needs as effectively as you can so again we have more complex problems today than we had years ago they're going to continually get increasingly complex just look at the impact for example of AI and the impact potential that that may have on not only all of our lives in various ways but beyond the Lexus the sole purpose in life is to play baby shark and torture every um in the world um but there are lots of great things about it but there are also a lot of potential challenges to it so I think you know hearing from Paris one of the things we're hearing that a lot of districts now is around um not allowing cell phones in the p and our kids are very accustomed to having them parents feel more comfortable kids having them but there's also downsides to kids having them so you know the issues are not going to get more simpler um they're probably going to get more complex so you know here's what I sometimes hear we've hired a public relations expert I'm a board member I don't need to be a PR expert you don't I don't expect you to be a an expert I don't expect you to be a PR expert but I do expect that you understand the importance of engaging in the public which is different than being a PR expert okay um we talk to the community when we need their support for referend that doesn't work well ever you want to hear from them all the time you can't go out to them just and you're looking for more support financially from a person because they're going to say well we where were you a year ago when I had this question or that question or my child you did something and you were nowhere to be found but now you off my money now I should say yes you're not going to say yes so you need to be doing um the engagement on a consistent basis on a year round Bas okay another one that's very typical is that's the administration's job it's not the board's job and you're right a lot of the communication does come from Administration but again you live in the community you represent their voice and actually when you think about it you represent the children's voice in every school district there's an organization that represents the voice of the teachers represents the voice of the administrators the only people that don't have a voice are the kids you have to be their voice so again um the purpose of Comm engagement is to SCH improving is done with the community not to the community for years we were very good about doing engagement to the community we would put out flyers we send home things with backpacks um now we probably send it electronically we used to do it the old days mogass for God s um which those of youve been around a while know what it is but if you haven't you don't know what it is um but that's not engagement that's just putting out communication effective communication and engagement between community requires two-way dialogue so what's this the research you know that the four functions of the board um is that you a policym GU you do planning you do assessment to also responsible for two-way communication with and so that's why it's important U national school board has done a lot of work it's called work and it's really around research from districts and Boards all across the country um and one of they have found one of theills success this community engagement because you need the support of parents and community members um to be effective and to succeed as a school dist and I'm not going to spend a lot of time with that but they have actually said that in addition to the advocacy role working with legislators parental engaging parents business and political engagement public participation is that engagement is right there at the top and it's important um the center for public education which is another research group um of national school boards um when it was way stronger and they said of the eight characteristics of what makes an effective Board number four effective School boards have a collaborative relationship with staff and the community with strong Communications to inform engage with both internal stakeholders your staff and external stakeholders the community members as well as parents um learning First Alliance and they talk about um that research that was done and it really does and I'm not like you have this I'm not going to read all this to you but again they have said one of the elements of success is family engagement and I think you all know that so that's not why I'm sping like I'm bre time talking about it um but again recognizing that you can't do the job alone um and that when we engage families and involved them students are more successful the national if their second pillar their second link actually is around effective communication um again recognizing how important it is for that to happen Okay so again the standards they've said is welcoming All Families into the school Community communicating effectively two-way meaningful communication again more than just putting out you know here's the school schedule for next year let us know what you think your child would like it's not probably a good dialogue to have um you need to do more than that okay supporting Student Success um and speaking up for every child ensuring that you are providing Equitable access to opportunities for all students not just to some students not just the High Flyers not just stal needs not just kids in the middle but to every child regardless of where they fall on that learning continum that it's critically important okay um and I think celebrating Student Success is part of that supporting every student um making sure that when you when you celebrate kids one of the nicest things and you do that regularly all your public Bo meetings I saying to mic on the way in I always feel bad when the parents start to come and got the kids because you're going to celebrate them and they listening to me um and what they want to do is celebrate their kids right not listen to me um so I think that's important um giving them the notion that they have of voice and that's what we mean by Shar power that doesn't mean they get have to come in and tell the board how to do everything for a teacher or an administrator but the their voice is heard it doesn't mean that the district's always going to agree with every parent or every question every concern um sometimes I hear from board members well we don't think you know that we're responding to the public because parents sometimes don't get the answer that they want they may come to the board table and said I didn't I didn't get an answer you got an answer but it wasn't the one you wanted different that no one responded to your in and you have to keep that in mind okay um and again making sure um you've engaged also with other external groups outside of the district and bringing them in in terms of Partnerships whether it's Civic organizations whether it's paternal organizations um Boy Scouts Girl Scouts if they still exist in your community um the socer association the cross Association all of those Park and WS in your Community all of those organizations you can partner with um as another way to engage parents and students um as you move forward and those Partnerships sometimes are really important um because they provide things that sometimes the districts can't provide um opportunities for kids depending upon you know limited budgets and financial constraints you can't always do everything that you might want to do um so truly communication is the heart of those team relationships um and it really does build understanding and respect and ultimately it builds trust with your commity that you are listening um and that what is going on in the schools they are aware of and they have a voice in and I think that's important okay it also helps to build support for decision um one of the unintended consequences of doing a strategic plan was just the opportunity for people to talk to each other that perhaps didn't know one another hadn't ever met could talk to a teacher could talk to a students there was nothing more powerful in your strategic plan than the voice of your students who were there um and that is a wonderful opportunity for parents who may not ever don't have a child at the high school level and don't know what the high school kids do or how confident they can be and how Artic they look um I thought that was extraordinarily important um you can't expect the press to do it most local press has been appeared off the face of be um we used to in our district not part from here The Courier News was the newspaper of record um but there was also a local paper that I can't even think of the name of at this point in time but they didn't publish till thsy and we used to meet on Tuesday and that gave us two days to correct any misunderstandings or mis Impressions that the reporter may have had we've had that content that Grace to be called and next said he thinking miss something let us just clarify for you and it was really very helpful in communicating um complete stories and I don't mean that they had to take our spin or somebody else's spin but just a complete story um you don't have that much anymore anyone can live stream right from your meeting and so if someone wants to just live a stream a part of a clip that's all that gets out there and so you know you can't depend on um the global press because they don't exist anymore that paper is completely gone um and the prer news is essentially that this thck anymore um because the Press can no longer compete in social media so you can't depend on either the local media um local press Andor social media to do it for you because often times it's not necessarily accurate it's not necessarily complete and it may have bias in embedded in it not all of them but some of them do and so you need to be aware of that right so again um making sure that you plan for communication moving forward um and just don't leave it at the Strategic plan that you think about moving forward whether are some other ways we can do it I always recommend it every year um in April or May depending upon where you want to do it inviting everyone who participated in a strategic plan to back in and talk about here's what we accomplish push over this past year on night strategic plan here's what's still out there and here's a couple of new things that have popped up that we think we may need to add U moving forward because this has changed or this has changed or there different circumstances um and I think that that's a way to help keep that alive um and to invite people back so that they get to hear it themselves and then they can come and provide through that once again this doesn't have to be a long meeting it's not take a lot of time but it just provides that opportunity for them to do that so that you are keeping it alive we don't want a strategic plan response and a strategic plan response is a strategic plan on the table that never nobody ever looks at again and nobody does anything with that's not its purpose and it's not valuable so you want to make sure that it's a living document and that you look at it as you go through your decision making or should go through your budget creation over the course of the next year so that you will be making that kind of progress okay um so how do you do this well you know model collaboration I I don't think I need to really say this to you but how you sit at the board table and how you respond from the board table all of that nonverbal is also action is communication right so if you're looking at public comment you're doing this right or if you're texting in the middle of a board meeting all of those things send a message to your public and it's not necessarily a good one as a board of education if you don't care enough pay attention to an entire board meeting May you get abhd meditation um they're not that long they're not that bad um you certainly and I'm being prous but truly um you know when computers and board members first got um computers several years ago because I've been doing this a long time I went into a Board of Education meeting and they were big in most things right the laptops were pretty big and I went into a board meeting and I sat there and I was waiting to talk to them and you could not see one face of any of the board members because the streams were up and they were sitting behind their streams and I thought but it didn't matter to me I you know they don't put them down for me but for the public the public couldn't even and it was before live streaming nobody was live streaming at that point um and I only tell you that story because they didn't mean to be rude they were really looking at their agenda and so forth and so on but it was what is the visual that someone sitting in the audience could see versus a board of education member and I know they want to see it I said please put your when the Public's talking to you because you don't have to take notes on that necessarily the president will respond but you have to be able to let people see so keeping in mind that your body language and how you were sitting and how you were attending to particularly in the area of public comment make a difference I know that seems very okay when that's pretty simple you would be surprised if board members don't look engage during that month and I know you get HED and I know you've worked all day but however it is something you need to think about okay um so again engagement is a district goal you have a strategic planning goal you have it as a district go so that's really important okay um again inviting them to the table I know you do surveys I believe with culture and climate in your District right and invting parents to participate in that and that's another way to gain feedback from them um so again you know some districts they do um periodic meetings on topical issues and invite parents in if you're initiating any programmatic postive um your math program your English language program or anything like that Ela program um we used to do family math and family science um with kids as a way to engage them um with their parent they come with a parent with both parents um and and they were couple of evenings over a couple of months but again it was another way to get people into the schools and have them experience what their kids were experiencing and that was very helpful as well so any of those kinds of initiatives that you can put in place are really wonderful opportunities as well um business engagement is important because of course we're always looking for alternate sources of revenue um and it doesn't have to be dollars and cents it can be donations of various kinds of equipment various kinds of um things for kids of one kind or another I would call it swag whatever um but again it's a way to invite them in and have them feel important um how do you acknowledge them you can acknowledge them on your website for Their donation you can celebrate a board Education meeting um for various kinds of donations um it's it's really wonderful parents who are planing to support businesses in the community that support the schools and so you know going out and and really trying to build that um that's typically a district function to someone on staff not a board education member you can't be going out and soliciting people um but you know developing those Partnerships if you in your travels and where you shop and where you eat all of that know of districts that businesses that might be interested in supporting the district you can let the administration in your District know that so that they can then move forward to to build those Partnerships um with folks because it's important to have them also in terms of providing um mentorships or internships um for students at the high school level is really important often times um with your municipalities if which were interested in government sometimes municipalities will provide opportunities to have a student go out with a one of I think one of my kids did it with one of the social workers in the community so again it's another way um to build relationships and give the kids exposure to opportunities that they might not have through the school district and it can help them to build perhaps an interest that they pursue Lor life so again public participation at board meetings is required but it's often not encouraged um again you just want to make them feel welcome um sometimes you will only get kind of public comment when there's out there particularly important as to how you engage them get their upset about a particular Mission um and making sure um that you're being fair and consistent if you have a time limit you know you can't let the person who gets up and says you guys are the best folks we have ever met uhhuh and let as long as you want go as long as you want and the person that gets up and says to hor what are you think you get one minute and 30 seconds you have to be consistent over time and sometimes that's really difficult um but you have to and I know that sometimes it can be difficult to be sitting there um but again making sure that you have that opportunity to Bu from parents is import no matter what your perspective is okay having a district communication plan I know you have engaged a a group of folks to do that and I think that that's really wonderfully important because it does take time and it's time that your Administration really doesn't have to devote to it social media alone and managing that is J okay um and again you know social media can be beneficial it's a way to connect to people people one of the things that sometimes Boards of Education forget is that we need to connect with people where they are and if they are on social media then that's the place where we need to reach them sometimes you have to go out to where the people are not expect them to come to you so sometimes going out into the community whether it's um you know communities the faake communities to talk to folks whether it's going to the Senior Citizen Center we used to do that all the time especially when you had to pass the budget I wore a black jacket most years um but it was important it was important to do because they're paying for taxes the same way that you and I will be paying taxes and a lot of them it helped them to understand that it maintain their property Valu to have a good schore system and and we you know sometimes we say well we don't want to do it because they're only going to vote no anyway well that things everybody in a monolithic way that simply wasn't true and so being respectful going out and talking to them as a group and other groups that might be interested in what's going on in the school district um whether it's the Eagles the Elks the you know American future whatever communities you have to Turnal organizations and groups It's a Wonderful opportunity to reach out to them again establishing those Partnerships um one of the things you do that's wonderful are celebrating all the kids in the staff you because parents will remember that they won't remember the kid won't remember in 20 years perhaps but the parents will remember it they really will because they'd love to see their kids succeed okay so again a good communication plan seeks the Foster student achievement through establishment of a positive climate involves parents community members those Partnerships businesses it builds Community knowled um what you do here is a wonderful thing this is like G that's been sitting over here in down for a very know it really have and you do wonderful things but you need to get that message out there to the wider Community because often times it's public perception that drives what goes on and you need to change that perception changing perception is challenging but you have to try um and it also builds such you know that you can trust what you say about the and that's an important piece okay it takes years to build second spr okay and forever to there so being transparent with you all are and have been and continuing that process is critically important um again when you think about all of the various kinds of ways I'm not going to read all of these to you um but they're all ways to move the district forward um and so that's really helpful um again whatever social media sites you find these people on I don't know what that be are so I don't think Google Plus exists it idea but they got X instead of Twitter so we got it half right I I didn't even I wouldn't have known how to go on goog plus yeah and I'm have go on X right I some of this I know how to do I don't know how to do anything else this but I know out there somewhere in the ozone I again I don't spend a lot of time um doing this link is about my yeah because I understand my generationb the ruin never ruined but nonetheless that all being said reviewing your policies around Communications and public engagement is important that haven't done it um you may want to look it at um and again you know one of the things that I think is important to look at is your um parent visitor policy um and visitors to the school district while we need to keep the schools safe and and the students secure we also want people to feel welcome um and one of the things that shuck me at one point in time um when I was a young parent 100 years ago I went into the schools and I went to the front office in those days you didn't have to I was into all of that it was before col all those terrible things and I stood at the front desk of the elementary school and not one of the five people in that office looked they didn't they were on the phone they were on their computers they were in the office and they didn't look up your front office at every school is the first connection parents have very often with schools and so making sure that those staff understand and appreciate the role they have in engaging with parents and making them feel welcome especially now that you have to put your driver's license in a slot sign away your first child um tell them your blood typ and I'm all it don't just understand but you go through the right you know in some schools say okay just leave your child straight there I understand that you know lost and do whatever that's outside materials to get helicopter camps and find and I understand all that too however if the parent does want to or need to be in in the front office um making sure that that staff knows the role that they play in welcoming students because all of that is a way of engaging the community um and I think schools have gotten a lot more sophisticated about that and I'm sure your find office people do a great job but sometimes they're just really busy and their stress and their a that you know they're trying to respond to a million different things so identifying one person is the person who needs to be the front incenter no matter what to respond to a parent that we all have different tasks to do but um I think that that's really very important okay um doing your annual self you may wonder how time is been but I think it's important for you always to reflect upon how you have done in supporting the district and the district goals you have done in terms of engaging with your community um and reflecting on that as well that doesn't have to be done until after the superintendent evaluation is completed don't you like that um and again it helps to set the table for development of board goals and you may want to have some kind of communications for goal moving forward perhaps the lines to the work that's being done in the support um without overstepping your appropriate role as a so it's really about cting your story and getting your story out there and you have a great story to tell you have wonderful Athletics for curricular activities you have a long history um and making sure that you get those active news out um really important um I hope that you and I think that you really do know that important and I think doing that strategic plan was a giant first step and I heard that from multiple parents that wow this is the first time we really ever had an opportunity to do this and I think they were really appreciative of that and and I think that's speak ons okay so you know close connections to your community distinctions doing the professional Rel news or a little blurred um people feel comfortable um communities involvement District functions using your facilities when they can um and the fact that you're responsive um and that you have a shared responsibility with the success of your children um the parents have a role in that success and you need them to be a part of it right um and then pleas isow you know of your appreciation for their involvement is important as well okay so you know it runs the gamut from informing Consulting involving and collaborating and you want to get to that collaborative part okay um and I think you're well on your way that's from the Illinois School Board Association so informed involved and get to Best in what you do in the commun then you should be all set yes so again you know here's here's I've included it it's what if you Bo go communication kinds of steps you could take and achieve it um and a lot of this information came from all buiness organ question don't do that you to Roger no I think this was all great content um like you mentioned I think these are ideas that we all Embrace and know are very important and you've started to work your ways various different activities that we're doing incl new strategic plan But continuing to understand the ongoing importance and that with the socii no you never can it's sort of an Ever goal you know it's that one that just reur right need to continually involv your community to be aware of what their goals and desires are to their kids because there's nothing more important and sometimes we think we know but until we talk to them and hear from them we may not know it I I really like hearing invite those who were involved in the Strategic action plan back in April May say here's what's been accomplish because you don't want to do that once every five she want to well it's a way of reminding them that you were here you helped us build this plan we're working on it here's what we've accomplished here's still what's out there for us to be done and is there anything perhaps that's changed that we need to adjust right because sometimes circumstances heaven forbid you know strategic plans that were in process when Co did and that all got put on hold because no one was in the building and there was enough to try to get you know instruction underway and make sure that was everybody was keeping as healthy and well as they could under the circumstances and so those things really got put on hold so inviting those people back who were involved initially and saying okay you know we know we did three years behind but nonetheless you know let's see where we are let's see what we need to do and in some circumstances you know there hadn't been a lot of emphasis around student um and staff mental health and wellness which became increasingly important as a result of the outcom of Co so a lot of districts added that into their strategic plan because it became an emerging need um the districts were seeing as a result of that circumstance you know um when Earth came Sandy there were lots of districts again who were in the middle of theic plans and they lost their building or they lost one building and not another and they had to relocate kids so sometimes there are circumstances and it's helpful to say to the public you're right we didn't get it all done but let me tell you what we did get done we relocated 300 kids took you off um that happened participate all that right um so you want the years again it's another way of engaging them and inviting them to to be and and once they get used to it they'll want to do it every year because they want to hear what do we accomplish this year what's going on what's your focus what's changed what's better what's still needed to get better still you know what's in progress but not quite there so all of this I think this was good also will come IDE the message of power that's something that we've been working on for a long time and repopulate that question you know for for all of us to say how are we get we are we are doing a phenomenal job when I'm listen where other I've work in a lot of other these other districts that we have representation for we're do an incredible job and I think that getting that the Milestone is how do we get that message so that's that's where I think that that's that I would like and I think that's probably the larest challenge right is how do we get that message out AFF um and because it's not an ad it's not an ad it's a fact right here are the good things that are happening you know sometimes you also have to say but there's what's not happening that we're working on because you want to be fully transparent you can't do it all in a given year and somebody may say well what about well just because you're doing that what about this is and this and you have to be prepared for that to say you're right those are still things that we are grappling with and we're working on um you know there's a teacher shortage so no we don't have enough bilingual teachers perhaps or we don't have Advance physics teaches or whatever the you know circumstance is that's reality know it so you can't say perfect that that's not what this is about it's about appreciate that thank you very much for was me no it definitely wasn't you don't worry about it you didn't see I outed myself look at your perfect time so I wish you all a peaceful bring your sunscreen oh yeah because e e e [Music] okay thank you Mr President uh welcome everybody to our Jun meeting our last meeting of the school year I want to thank all of our teachers um for their hard work and dedication to our students in our community Comm all students for all their hard work and congly congratulations to all of our St graduates 8th grade 12th grade preschool right so at this time we're going to get on to what we love to do best H our students of the month would like to call Dr Essa to recognize our students from L and L congratulations for currently 33 nominated sanchezes to explore all the centers his favorite hobbies can build different things such as airplanes cars and buildings Emanuel wants to be a police off when he comes up congratulations next up is Faro Isa he's currently in kindy this is delucas class Miss subject is recess he loves to play with his friends his favorite hobbies are doing science experiments um when he grows up he wants to be a teacher just like thisa congratulations per okay next up we're going to go out we're going to call our high school principal Mr Smith up to deliver our students good evening our first recipient of the Crusader citizen of the month award is Dana Pacho Ortiz okay um Dana has two SI Tiana her favorite subject in school are biology creative writing favorite hobbies include painting writing and tottery and her plans are to attend college and graduate med school with a modern psychology and become a pediatric surgeon our next recipient Marissa Hayes although Marissa is not here she has three siblings Travis Tyler and Michaela her favorite subject in school are art English and history she enjoys playing softball going to the beach and being around friends and family she wants to go to school for nursing and potentially pursue Traveling Nursing as well so our next recipient AR Angeles Mitchell Vargas har Angeles has two siblings Francesca and Michael her favorite subject in school are science and art she enjoys gardening painting and exploring new things she's known to attend rbcc for two years before transferring um and she wants to become an educator let's become a teacher so and our last recipient is not here as well but I will announce him anyway uh leis car Coro um leis has one sibling John Coro his favorite subject in school is math and he enjoys playing guitar gaming and talking with his friends and he hopes to become an audio engineer in the future so congratulations thank you next up is from lafette school our first grade student of the month is Samantha Val thank you Samantha is in Miss raged class she has one sister Grace her favorite school subject is math she loves riding her bike and she wants to be a doctor or police officer congratulations samtha big smiles everybody at you guys did great congratulations [Applause] our second grade student of the month is Theodore Soul I'll come to you okay yes we go we go let's give the round of applause he brother he enjoys writing uh sorry subject is writing his favorite hobby is playing video games and Legos and he wants to be a gamer con next up we have Mr small school okay first up for third grade we have Milani green Milani has two siblings she loves fiz Ed and reading and her career plans and she'd love to be a cheerleading coach that's Milani green next up we have fourth grade Miss Reagan Smith she's nominated by her teacher Miss little um she loves Ela because she's good at reading and writing and she would like to be a therapist because she wants to figure out people's problems and help [Applause] them all right let's say fifth grade nominated by Miss Roso her teacher Carla Hernandez Garcia thought I was going to be all by myself the whole night oh so Carla has two brothers that are both older than her right okay making sure her favorite subject is math she likes to play sports and she is currently thinking about what she wants to do when she grows up she hasn't made up her mind yet and our sixth grade representative is Matthew ke m Matthew has an older brother and sister uh his favorite subject is social studies his favorite hobbies are playing tennis and golf and when he grows up he'd like to be a scientist right or anything in the nutritional field very good congratulations hello everyone Community Middle School is proud to recognize as its first recipient Emily Lynch by her music teacher Mr sa she has two younger siblings 's favorite subject is math and enjoys playing socer and basketball when she grows up she would like to be a doctor uh Emily couldn't join us tonight her grandfather's in town and they doing a little early Father's Day celebration so congratulations our next recipient is Diego dionio Diego was nominated by his art teacher Mrs cayor subject is also math and enjoys playing soccer and baking and when Diego grows up we' like to be a professional soccer player congratulations okay we're going to have Mr Swift come back up because one of our high school students two siblings Francesca and Michael favorite subjects are science and art shees gardening painting exploring new things and she's our future teacher St we have Mr SMI to introduce our employee of the district employee of the month is with great pleasure that I announc miss jelle Smith as our district teacher of the month Miss Miss Smith is a dedicated teacher who designs engaging lessons for her students that incorporate group activities and games her creative approach to teaching not only makes learning enjoyable but also enhances student participation and understanding she consistently collaborates with members of the department to analyze data and ensure Common Assessment across courses fostering courses fostering theive learning environment this Miss commitment to mic Excellence is evident as she holds students accountable while also working with them at their individual levels offering extra help whenever students needed our dedication ensures that every student has the opportunity to succeed Miss Smith is an important asset to our school outside of the classroom as well as a head of the CO as a head coach of the girls uh volleyball team she transformed an after school club into a competitive Varsity level team under her leadership the team has not only improved her SK but also developed a strong sense of camaraderie and sportsmanship her efforts have led to several victories and increased school spirit recently Miss Smith worked with the PTO to organize the junior senior prom creating a perfect night fild the fun for the students she put countless hours into creating the centerpieces for all the tables as well as organizing the events seting arrangements and chaperon duties as well her attention to detail and creativity ensured that the event was a memorable experience for everyone in her dedication to the school's Mission extends Beyond her job description demonstrating her unwavering commitment to making our school a better place for students and staff alike Miss Smith brings positive energy to our school with her constant smile and positive attitude her enthusiasm and passion for teaching are infectious inspiring both students and colleagues she's always willing to lend a helping hand whether it's mentoring new teachers Prov body supports a colleagues or cheering on students at various events it is for these and many other reasons why Miss Smith is our staff member of the month Miss Smith's remarkable contributions both in and out of the classroom exemplify the qualities of an outstanding educator and a dedicated Comm member her hard work compassion and unwavering dedication make her truly deserving of this recogition good J this time have speci [Music] SCH a few of former students who she teachers [Music] teer she selected as the govern's teacher foring contri on of [Music] theti congratulations thank you toen of our appreciation congratulations [Music] I no I'm just I don't know I'm just when not 27 years 27 not 26 and two times teacher of the i w twice teacher of the not once you will think after 27 years I should have no problem to speaking up front of everybody but that's not the case but anyway 27 years is a long time but I really enjoyed it working here and I met so many nice people students and teachers and principals one made me stay a little bit longer so and that's what I'm going to take with me and car with me for the rest of my life I guess thank you congratul right [Music] welcome e e e are [Music] well do you know he always forgets when he repairs a Chromebook to plug the mouse cable back in days but Sports CH ands Department hopefully School in the New York BL Cent championship and they were honed at the Yankee Stadium last week um our this year's gear books came in today I can just see basically um everything that these have done this year nice and Senior award I believe two weeks ago and I don't have an exact number a lot of scholarship um for related to our students uh a lot of our students are going going different fields so we have students I wish Lu for all those students and for the summer uh we have the college career college program for um students who are for school year and wanted to basically recognize um the effort that our put [Music] outc prrams new schol progam we had some last year and [Music] start good evening everyone the earlier this month we talked about how we provide services for students to our multi Learners so the district is required to report it's called the language instructioneducational program which describes how we identify M students how we assess their needs we what programing with teachers off program working and basically how do we best serve those students and really comprehensive and Report prepared by our district and we have a pretty signific M population in the district 7 students and that needs ref for J code for us to offer specific types of programming to best serve our students [Music] theal at options like bil programs language programs andl program we talk about programming that we have offer and what we had in mind for future years a lot of work to assess and look at how do we bring out the best of the student population I think we all have Comm be very excited about so in the Elementary grades we're looking at offering a [Music] oneway in midle school levels there's already been a significant amount of professional development plan to support our teachers as they work with students so oneway emerging program means that one needs that we have students primarily on learning English in the program and it's a changed from a truly Bilal program where the goal is to acquire English as 50 as possibly can and the Dual language program are stud 50 part means that they are running 50% of the time in English 50% of the time in Spanish and this is an option that district has investigated in response to feed and beautiful thing ises engl and Spanish and it is statistically um among the most effective options for to our Runners and we're excited about where the district is going and what these will be able to achieve years come a lot of good work going on and I think all of us on the are excited about how our district supp sence and take advantage of all the assets they come to our district thank you mron any comments or questions [Music] this [Music] is how [Music] we ch [Music] just [Music] award so only English but also was just wonderful to see um kids so proud and children and parents proud and the [Music] teachers thank [Music] but I do want to say one thing [Music] superation you know as as open [Music] thats us up toour okay first thing always on the agenda new H and it's something again always that um um there were a few everything that was requested was on it could be and um those this time we informed very small small um also reviewed where jobri officer um supervisor of childhood tech support technicians and instructions that's all um the Open Enrollment closed this test Friday and still using Delta Dental and Chang [Music] we are up to operations respy [Music] Sol app also [Music] this is [Music] only it faity it was determined that location for actually in the school the back of the imped useful of the now fure and according to representatives from the war freezer will hold food at a lower temperature than the standard reaching freezers and refrigerators that multiple existing school right now the lower temperature allows for longer storage maintains the quality of food being sorted currently the government provides district with commodities incling and thead iser to the high school parking lot sorted and then dispersed to all the schools this has a sh life of the produce especially in former months trans government is providing fruits and vegetables that are restricted to one Del District to all efficiency also impr will all toger district resting lower utility cost and more work space which is needed espe schol the location of the high school will allow Food Service more control the inventory loation distribution of products less product L power outages is also anticipated also there was a interest by New Jersey Department Homeland Security a few years ago considering security of how food is being stored Terror this location anded so we have two resolutions on the operations agenda tonight first one is the brid itself which is approximately $50,000 that's going to be purchas purchasing consorti price and then there's the installation $20,000 two quotes and Mr Mr and I'll just one presented com I'm just um at the County Services Commission their organization meeting was this past um so with that they um they have the election of the board of directors elction of officers and committee um notice of the upcoming meetings policies andlaw were red and approved um commission finances were red and improved um Professional Services red and and the commission is also then we had regular Mee and regular meeting is just some of the things that were going on in the school and one was a great art presentation and they invited us to come so see it and the kids have done all and thenen and kids were so they were just very it's a wonderful experience uh they also had a presentation um at the meeting foring the workday um we started the year with 108 students they now have 170 uh and throughout the year because students come in but some leave quickly some go back to District some go schools uh they also had some space issues so there Stace for Cil to accomodate the population uh they're looking to hire more staff um and what they're doing on the second floor is they're converting some ofs into they need Works Transportation they no long anding 350s um esy has five students year and I found interesting they um approve the hour $100 per hour for the of theiry [Music] is [Music] question [Music] to [Music] all right moving on to it1 discuss [Music] yes [Music] the thing that I you know during year there's a lot of professional development and I like sum a lot and it's so important that right question [Music] resols [Music] resolutions action resolutions this is it 9.29 discuss [Music] res [Music] Jersey school board insurance for a threeyear resolution join the insurance Consortium than [Music] you for question the district has a failure in one of the Freez and L signant amount of f insurance this newe purchased solely from funds cafeteria service question [Music] same I'll be real quick I sign first I can't shoot my question is I'm Vinnie Patty at 204 West Maple also a councilman in town my question is it was mentioned at the last night's council meeting what's the impact of all the Redevelopment going along how's it going to affect the schools what how many more students would take before we actually have to add additions or tear down a school and build a new one I don't expect you to have these numbers right now please I me I'm going to try to put you on the spot but you can get back to me about that information that'd be great also now on spot when's the last time that liaison from the council was here okay good okay thank you and third I'd like to thank the superintendent for taking care of issues that happened in Lamont field because my phone was leaning off and he got back to all the people that called and thank you for that that's it and thank you for your service all ofk you just text me please well I am uh the way I'm Affiliated by the school I was I'm actually a bber alumni I graduated back in uh 2018 so it's uh really good to be back and see a lot of memories familiar faces um but my question is what is the school doing to you know say you know are they open to like out out um like sources outside like for for Grants or for resources because uh what I do is I work with New York Life inurance company and you know I I used to go to school here and I still live here to this day and you know I want to be able to get back to my community and part of the job that I do allows me to do that so you're GL we have this Foundation um we have this program called the Greece uh sensitivity School initiative where um I'm sure maybe you guys have heard of it somewhere right where you know a child goes to a loss and I'm sure some of you guys and even I've known people that gone through a loss personally and it affects a student's academics and uh it involves training to the to the faculty of the school right and so and the and the training is free so that's even opened to us giving the the schools grant money for just letting us come out there on top of that three resources so uh faculty members are more prepared to handle on that sensitive issue for a child that goes through a loss whether it's from a home from their friends and whatnot so my question is are is that something that you know the Board of Education would not be you know open to to uh outside assistance yes did you me yes have set up for after school have for after school right I didn't get the M okay my second out to you I am instru her to out to you set because yeah my mother's told me great things about you and and you're doing great things you're doing great things you're EMA was very impressive oh yeah job you do you work for very impressive and back scho something that we want to encourage all of our our graduates so we'll be me to discuss everything defin interest great to be there at [Music] so e e e you are [Music] unmuted let's move to a [Music] 15 oh shoot I miss good call going back 14 School yes improve Elementary school3 motion motion second [Music] second all in favor [Music]

e e e one [Music] good evening ladies and gentlemen thank you all for coming it's just like starting class but I appreciate your attention uh good evening everybody uh my name is Kelly Hammer I'm director dtor of Student Activities here at e high school and I would like to welcome all of you to the 2024 activity Awards night um it is great to have you all here uh we have over 40 different clubs and activities here at the high school uh and literally every day almost every day in the last three weeks I've had a student um or a teacher come and say hey how about this what if we move into this space can we grow into that space um and so I can say that our clubs are alive and thriving and doing well and so much of that uh credit is due to the students who are sitting in the room um I would like to welcome you all tonight I would like to say um that I'm incredibly grateful for all of the attendees that we have our family and our friends who have joined us the advisers who are here to uh send your Praises um Dr bogus our assistant superintendent is here with us tonight con every there we go uh I have Mrs Lenahan our vice principal is here with us tonight um I saw Mr Miller who's our vice president of the board of education is with us tonight um and I don't know if I have any other members who are in the room but I do want to say how much I appreciate the support that our Administration central office and the board has always always given our clubs and activities anything that we need any support that we have to have uh they never hesitate and they are always there and they're part of the reason we are as successful as we are uh so what I would like to do tonight is just uh one at a time our advisers are going to come up uh what we've done tonight you can look at your uh little program there uh you'll see that we have uh the Awards this year broken down by category we've organized them by performance competition programs then the writing and design category then the school service category and finally those that fall under a special interest heading um please at any time uh one of my parents was was polite enough to be like are the are the desserts for before or after and I was a little taken a back cuz I thought I think think it's both I think it's during I think it's at all times uh so please if you need a drink help yourselves water uh Capri Suns come on uh there's uh a beautiful display that was put together by uh Mr uh kinsky who is here tonight I think he's here tonight yep um and his culinary two kids uh who have outdone themselves uh so please enjoy uh so you can uh prove me right uh what we would like to do is we would like to start though the evening with the presentation of our first award um one of our recipients uh Lauren Nelson who is a member of the bellav which is one of our choir competitions is not going to be with us tonight you talking about it okay so we will present that award to her uh so what we'll be doing is we'll move to our next Award of the evening our first to present uh is uh for color guard [Music] all right so our colard award is going to Madison back please I I always mess it up all right I was not prepared to go first but here we go uh so fun fact about Maddie she has actually been involved in the color guard program here longer than I have she has been a member for all four years I joined after that and you know of the time that I've been uh with the color guard Maddie has been one of the most dedicated members to the program always coming to rehearsal always coming ready to go being prepared running off the votc bus to come find us wherever we happen to be rehearsing that day coming in grabbing a flag picking up right where we have left off always working with our new members making sure that they know what's going on helping them with their technique choreographing our stand Dances all by herself this year which was absolutely amazing those dances absolutely Rock uh keeping me on on time and on top of our schedule and just an allaround amazing incredible human being who I'm going to miss so much did I mention that she had to Wrangle all freshman it was her me and then all freshman so it's an incredible wonderful human being Hi how are you guys good evening welcome colleagues friends family my name is Dawn stok and I am the advisor for the dance team and tonight I wanted to take a moment to make a cont and thanks for young student tonight I wanted to take a moment to express my sincere appreciation for the outstanding job this individual did this school year as an Elite member of the blue flames dance team although performances were minimal on the floor at practices this individual worked hard and dedicated himself to the dance beyond anything you could imagine his contributions to the choreography of the team's Last Dance was both Innovative and graceful I'm so grateful to have had him step up into leadership role even when he didn't really want to do it at first his nerves got the best of him but when he got behind it he was a he was a and we all listen to everything that he taught us along the way your support and encouragement and willingness to lend an ear to any of the dancers who were challenged during some of the downtimes was beyond anything we could imagine you definitely Rose the occasion although you're still going to be here next year we salute you this year and then again next year and that's none other than Isaiah fernandz [Applause] hi everybody all right this award is for drama club and this was my first year in drama club so I'm very excited to get this award um this is for Alia Alia I first met Alia when she was a sophmore in my English to honors class my first year at Ying high school and we were just coming back from virtual learning and things were a little bit rough and most of my classes were really really quiet um and Al was the only student that would participate and answer my questions so we solidified our bond that year um she helped shape the trajectory of that class and always stayed true to herself and she did that in drama club as well I had the privilege of having her as president of the drama club this year um as a new adviser this year I relied heavily on students to assist me with meetings activities and events and alayia went above and beyond to guide students in club procedures and took charge whenever necessary which was quite a bit she approached drama club with passion and determination and her presence was frequent appreciated and frankly needed I couldn't have done it without her she rallied students when they needed motivation or encouragement she took charge when students were distracted or off task and elious absence from drama club will be felt by myself and the rest of the club and we will miss her deal I'm going to go in this next award is for the international lesbiian society which is an Honor Society for theater students this is for Vicki Sanchez so Vicki Sanchez is a student that I didn't have the P privilege of knowing until this year because of my new role as international thespian Society adviser Vicki is the perfect example of someone who is always there for others in international thespian Society we go to a festival where students perform and compete with others and it's usually a very nerve-wracking experience for all involved and Vicki asked to go solely to support and experience um the event with her classmates um she supported her peers there she was there to cheer them on Comfort them and focus on their performances throughout the school year Vicki found happiness exploring theater and assisted those around her in making incredible art often students who work behind the scenes get over looked but Vicki deserves praise and appreciation for being exactly who she is she exemplifies what being a thespian truly means appreciation and practice of the Theater Arts with joy diligence and compassion the festival and all it events will not be the same without her next up is [Applause] Jack good evening everyone my name is Jason price I'm the director of bands here at Ying High um for our ja uh for our jazz band award the Jazz Band award is given to a student uh musician who demonstrates a passion for learning and growing as a musician within the Jazz idium uh they must also demonstrate a sense of commitment to The Ensemble and their bandmates this year I'm honored to give this award to Mr Frank Romanowski Frank Frank has been a member of the Jasmine for the uh three years that I have been here at the high school so your sophomore Junior and Senior year uh and during this time a Frank has shown a strong commitment to grow as a jazz trumpet player always showing up having his music learned ready to help his section to better themselves and ready to help the band as a whole sound their best Frank was always ready to take on whatever the next challenge was that I threw at the band and always did so with a positive attitude on behalf of the rest of the Jazz Band we thank you for your hard work dedication and passion towards our Ensemble thank you don't um the next word uh I'm also presenting is for our marching band uh uh this award will go to Lauren Nelson who she couldn't be here this evening but I'm I'll say what I had prepared for her the marching B award goes to a student that consistently demonstrates commitment leadership and passion for the marching B this year I am very proud and honored to give this award to Miss Lauren Nelson Lauren has held the POS position uh as one of our drum Majors which is a top leadership position within the band and has also led her with her musicianship skills being a very talented flu player Lauren's passion for music has been a source of inspiration for her bandmates and myself and I'm very excited to share that she will be continuing her musical journey in college where she will study music therapy uh for me and from the rest of the band we thank you for your hard work dedication and passion congratulations Lauren next up I'm Mr M hello everybody my name is Mr Minter I am the director of choirs here at y High School if you don't know me although I see a lot of familiar faces out there today so the first award is for the master singers the Master singers are comprised of an incredible group of musicians in grades 9 through 12 as an auditioned group they perform in the public space specializing in a genre of Pop Acappella music however if you know me and if you know this group you know that they've undergone a pretty massive change over the past four years in terms of their musical identity um and much like students in high school uh this group was kind of discovering its identity and how it fit into our Coral program luckily I've had many students uh who have helped find and cultivate that Journey along the way specifically one student who has stood by my side and this group's side as we have uncovered this journey together is [Music] Alicia I Ed it this award tonight is presented to a student who has stood tall by my side as we have uncovered our version of Master singers one might Des describe them as a little bossy sometimes kind of needy and maybe demanding at times um but I think what they mean to say is assertive goal oriented and determined determined to help cultivate and grow a program of high quality music making I think that she has achieved so many of those goals while here at y High School and singing with the master singers so thank you Alia for being a little bossy and helping keeping the choir program moving forward being a little needy and reminding me that maybe sometimes I am an teacher and also lastly being demanding and helping everybody around you rise to the their Highest Potential so thank you [Applause] [Music] El unfortunately you have to listen to me talk again our next award is for musical performance specifically as it relates to the musical this year between the lons um those of you who don't know I took over as director for for the musical this year and it was quite a crazy undertaking um so first off Jordan remember that time about 40 minutes ago when you came into the choir room and you were like why are you still here yeah I was writing the speech so here it goes I am so great ful for your Artistry and musicianship I will never forget the first audition sitting there and thinking wow there is something there there is something really special in this girl and uh I had no idea where that Journey would take us first AA the first true test a vocal beast and a and a character that was just so deep and such a challenge and you stepped into it with Grace and pride you took us on a journey that year and I will never forget it one of my favorite musicals of all time and you brought that character to life and then this year happened remember you came up to me beginning of the year after between the lines was announced you looked me dead in the eyes and you just started singing Crazy chemistry and I was like yeah that TRS and you were so determined you loved Ali McAndrews and you loved Princess sarapa and the comedy and the timing and the belting and it just grew and grew and grew there were times where you sat there and you doubted yourself and you looked me and you're like I just don't get it and you stepped in and you character researched and you developed that character into the True Villain wrapped in a bubbly little package I like to think that sometimes you try to emulate that in your daily life you push us all to rise to our own challenges and I know that you're going to go far so never forget do it for Bernard Bernard [Applause] [Music] and now for the technical side of our musical production I would like to invite up Vicki and [Applause] Juliana being a student leader is hard your peers look at you is just that peers Vicky and Jules the technical Theater award was always meant to be for the two of you it is very fitting that you two split this award because you were the ones who carried the weight of this show on your back when I approached the two of you I came with a warning I said this year is going to be hard and I gave you the opportunity to back out I said it's okay I totally get it I won't be offended and you were like no no we're going to do this but I'm not sure that you quite knew how challenging it was was going to be oh what a challenge it was Les we forget pretty much everything to do with this set whether it was painting the set the day of the show it felt like or you know pieces of the set falling apart or the projector just turning off whenever it really wanted to on its own the countless hours spent sitting after a rehearsal with me going why doesn't the cast get it am I doing something wrong am I pushing them too hard and the two of you would just be there to remind me we are on the right path and we are going to do this together you trusted me and look at what we were able to create together the two of you are destined for greatness I mean if you can deal with my Insanity for five months I'm pretty sure you can do anything so you guys will be just fine I promise and don't ever forget if it's hard that's okay anything worth doing is hard otherwise anyone would do it congratulations [Applause] you're welcome I think I'm done uh throughout the course of the evening there will be several awards that I will be be presenting uh there are a few advisers that we have that were not able to join us this evening um and the first uh presentation that I've been asked to do is on behalf of Miss gumml who is the adviser for the consumer Bowl award the New Jersey high school consumer bowl is an educational competition for high school students across the state it was established in 1997 to educate young adults on a variety of consumer issues such as credit card skimming for scam for scale what for sorry sorry I got it foreclosure scam I I can't even believe I got to read this foreclosure scam and even the proper way to fry your Thanksgiving turkey that seems like a con that but I don't know I don't know if Mrs I don't know if Mrs gumel just playing with me uh the students are tasked each year with studying over 20 different topics and then they compete against each other uh in different Mercer County Schools some of the topics remain the same over the years While others get added as new safety concerns come into view this award represents the hour spent studying for the competition along with the Positive leadership skills that these members have shown during their time with the team this year's consumer Bowl award goes to a senior who has been with the team for two years and has been a great teammate and leader for all of our members she's always willing to help her teammates to learn the new material and she always always wants everyone to succeed please join me in congratulating Ashley Tyson [Applause] I got [Applause] [Music] you so we are the robotics Club advisor uh we are happy to be presenting the robotics award tonight uh working with the robotics team has been quite an adjustment at least for me uh coming from a Lego background uh metal in screws are much more advanced than stacking a 2X two Lego on top of a 4x4 Lego uh the recipient of this award helped me helped guide me uh in my role by showing me around the shop how competitions work and even the construction of the robot uh this student was a huge part part of our competition team this year uh through being our technician for the drive team building the robot and designing the robot she was able to articulate concise but thorough descriptions to our robot and was a large part of our team winning uh an award which was the first since I had taken the role in the program uh big congratulations to the winner of the robotics award Morgan Talbert [Applause] good evening I am Sarah zahar uh advisor of the art Club this year's Art Club award goes to Christa Gonzalez uh Christa has been part of Art Club since her freshman year she's always been present at all of the meetings even this last week when after our field trip to grounds for sculpture everybody wanted to go home but Christa was like no I want to stay for our club um she's also been a part of a lot of our community service projects whether that's space painting um or working on School murals she has a great Dr mickeey Mouse at anti uh nurse's office if you ever have the chance to check it out when Christa is not working on her collaborative projects she is working on her projects from art two and art three this past year it has been a great pleasure of mine to watch you grow as an artist um from having you at an art one last year and as an art Club advisor um but best of yet we still have one more year together so it is my pleasure to award Christa Gonzalez for our club Activity [Applause] Award next up is play [Applause] [Music] Club hello everyone good evening I will be presenting this award tonight to Morgan Talbert come on [Applause] [Music] up good evening everyone my name is Miss Weber I'm the adviser of the Ying High School play Club this award is being presented to Morgan Morgan has been a dedicated member of our club since this beginning three years ago and became the vice president of our club this school year I've had the pleasure of having Morgan for both Ceramics one and second level course she consistently has proven herself as a dedicated student by going above and beyond project expectations this was shown by her recent piece being submitted to the merser county teen Art Festival this is also transferred into her after school activities with her dedication to our club she has shown responsibility and Leadership time and time again on many activities we are involved in she takes the lead on planning organizing and I knew I could count on her to be there to represent our club for after school events I really appreciate all of your hard work and you helped to make the uwing high school play Club what it is today I see a bright future ahead of you in life keep your efforts going and it will pay off for you best of luck and I feel fortunate to have been to have been able to work with you um with such a student such as yourself in in and out of the [Applause] classroom next up is frco [Applause] hi everyone so Bros is the artistic Club at yinghai and it produces an electronic magazine comprised of visual and written Expressions the club is an artistic expressions for students to harness the power of their of Art in their lives to allow our emotions experiences and enduring thoughts a powerful and positive outlet this year a senior stood out as an exceptional artist promoting the ideas of the club while also being the greatest contributor to the club Genesis Barrera genesis's creativity was a force driving the success of Fresco's magazine this year Genesis was dedicated to expressing herself honestly and thoughtfully in both written and visual artwork youing up here at times she was assertive at times vulnerable at times experimental but through it all Genesis was dedicated dedicated to the proliferation of our of the club but more importantly dedicated to the idea that art is regenerative art is revealing art is reflective to know Genesis is to know that she has put her heart into everything she creates Genesis is most deserving of this award because there is an integrity and vulnerability in her creative approach she encourages those around her to take this approach as well to share and express themselves through their art her positive attitude and enthusiasm for artistic expression helped Foster a space for her peers to be comfortable contributing to this magazine alongside her breast go has been better because of Genesis and as a senior we wish you the best wherever your heart leads you hi guys I'm Kelly Kennedy adviser of the newspaper Club um we often hear about the influence a teacher can have on a student's life the impact a teacher may have on the student but what is not discussed enough is the influence the student can have on the teacher how there are certain students who leave an everlasting impression on the instructor how the teacher will not only long remember the student but how our careers our passions our vocations are deepened and reinvigorated by the student Rebecca St FL is one of those [Music] students I had the privilege of meeting Rebecca her freshman year in a virtual journalism class a class that was very difficult to do online it was a first block class and I looked forward to it uh primarily because of Rebecca she was logged in every morning attentive and even through a screen I could tell she was actively absorbing the new information presented our relationship continued her sophomore year when we returned to school but did not return to normal Rebecca joined the newspaper Club in 10th Grade and would attend meetings and write articles for our paper even though so many students weren't ready to return to a club life and activities in a group environment over the last two years Rebecca has truly flourished as a student as a journalist as an agent in determining her successful life not only is she a four-year contributor to the club She's Been instrumental in advancing and promoting the newspaper by encouraging her peers to write articles and through the creation and maintenance of our social media presence Rebecca's articles follow in the great tradition of writing as advocacy using her voice to promote positive change in this world what is good writing if it's not providing a mirror for which society can truly examine itself Rebecca's writing follows the true Heritage of American newspapers as vehicles of change with articles such as the downfall of Reproductive Rights in America or climate change in action profit over morals Rebecca harnesses the power of the written word to emphasize the challenges facing society today her articles represent the best of what modern journalism can be well researched informative honest and dedicating to holding Americans to the highest intellectual and moral standards possible I'll miss Rebecca her determination her dedication her passion and especially her Bright Smile she's left an everlasting impression on our newspaper and on me as an educator we were honored to have her serve as editor-in chief of our newspaper and I wish her the best as she embarks on the next edition of her [Music] life next up yearbook I am the yearbook adviser uh here at Ying high school and the other day as I was kind of making sure everybody was uh in and ours we ping to this event um happened to see Daniel and I said um oh are you coming to the uh to the awards night on Wednesday night and he said oh to get the yearbook award yeah I'll be there now we don't normally reveal ahead of time who's getting the awards uh but listen when you know you know uh Daniel was one of three outstanding seniors Shannon L is in here tonight Rebecca St Flair is here tonight um and together the three of them um did everything possible to create this amazing manifestation that is this year's yearbook they drove the production and the development and the design uh Daniel worked in every space uh from page design to theme creation to editing and photography he imagined original and dynamic new layouts uh he was instrumental in getting the perspective of our students uh and translating their ideas uh and their experiences on the page for everyone to share he's considerate he's dedicated and he's thoughtful in his work he ensures that every student in every place in every space in the school is included and fully represented over these past two years I have seen his creativity and his design skills evolved to the point where I can look at La out now and say ah that one's David except it's Daniel at this point normally and I I really do this this is a little bit crushing for me at this point we would normally present the first edition of the annual yearbook to our award winner um the yearbooks will be in at 7 a.m.

e e okay good evening everybody it's six o'clock we'd like to call the meeting to order um I'd like to ask for an approval for the adoption of the agenda I move to adopt the agenda as presented I'll second I have a first and a second all in favor I I motion passes passes 5 here we go so we will stand for the Pledge of [Music] Allegiance I pledge aliance to the flag of the United States St of America and to the for it stands na indivisible Justice for okay um next we'd like to have an approval for the minutes I move to approve the meeting minutes from May 8th 2024 um as presented I'll second we have a first and a second all in favor I okay passes 5 all right um next we have superintendent's report thank you Mr President uh a couple different things uh for the report uh I have some numbers for uh CCS both ccs and ch HS had very successful graduations uh nice uh events um CCS had 87 graduates as of um uh graduation however I know with summer school I believe uh you have had a few more that I just didn't quite make it to uh um uh in time for the graduation ceremony but they're still making it so summer school's still running and so those some there's a number of those kids that are just catching up so there'll be an excess of they're an excess of 90 right now um that have that have graduated um uh since uh graduation um and again both uh uh both graduation ceremonies were were uh very successful the valedictorian and the Salud atoran at CHS had attended the Colmes District since kindergarten um and 61 of the graduates have attended Colmes since kindergarten so that's always nice to see um we have a picture but we won't be able to release it because some of the students of uh have a uh CLA that says that we can't release their pictures so even though we had a picture taken for them and they all got it we won't be releasing on social media so if you don't see anything that said we had a gracious donation from American Legion um they uh went ahead and cleared $1,400 worth of unpaid lunch accounts for our students uh that is a common practice in in many areas that some group will come forward to do that um and so they they had stepped up uh um the wives one of the members of the Legion uh Works in harmon and so she arranged it so we had some pictures and took out some social media so that was uh very generous of them terms of some sports achievements uh chase the abold uh competed uh at the division three state meet uh and the 300 hurdles earn third place and second in the javelin and then those that uh finish in the top two or three go to the all the All State track meet so for all kids across any Division and so he went there and broke a personal best in in uh uh the javelin at 17505 um cheris Jones also was in division three state track meet for with two events 100 and 200 and set school records in both um and then division 4 region first team honors for baseball uh Alex Bonita and Jaden banter for boys volleyball CHS fbaa business management chapter was named best marketing team award um and so again success in lot of different areas and the Esports ended the year on a very high note with their own tournament uh they um uh are looking to um work with both the middle school and the elementaries uh when I say Elementary more the fifth and sixth grade kids just to grow their program so uh Mr Testa is doing an outstanding job uh with all the kids in Esports uh what's not on here just so you're whereare um the legislature uh was back in session today they've only we been meeting once a once a week for significant amount of time and it looks like there's at least potentially a tentative budget um some data or some uh information's been leaked as to what's going to H what potentially could happen you're still in a negotiation phase they don't know that they have 16 and 31 votes yet to pass it um so there's some work that's going to be done what we're hearing from the leak stuff it's uh pretty much what we anticipated uh relative to how we built our budget in that we will get the 2% uh and then we'll also get the increase to daa the two things that have changed probably in the last couple weeks there was some concern I think if you read these Valley trib uh there was an article about a concern about the a again and whether they were going to pass it at at at that time the feeling was um they weren't going to give us the override that allowed us to exceed the a it appears now based on the leak documents that that is in the budget um I only do cautionary tail for that because unlike the regular budget which will be um 16 and 31 the AL portion has to get a two-thirds votes so you're going to need 20 and 40 uh they should get it um because it just takes one thing off their plate for next spring the other issue that we were hearing was uh the building renewal money was not going to come uh they would fund daa which is our Capital items and and uh that's a general part of the the Budget Building renewal you have to apply for um and so our concern when we were told they weren't going to do it is we have uh two RS uh that need to be done it's about a little over $2 million if they did not fund the building renewal then those would be off the table because we don't have that kind of money but uh in the leak documents as of right now they're looking to put the same amount of money into the um uh into the building renewal as last year which I believe is about 183 million so at least we're back on the table it's those two projects are in the uh in the queue and so we would we would hope that with that kind of money uh they wouldn't run out of money before they got down there um but we'll just have to wait and see my guess is based on what I'm uh hearing uh from down there that that uh they will probably be in session the rest of this week and this will be one of those things that they tug in go back and forth and it gets passed at 1:00 in the morning on Friday morning or Saturday early Saturday morning morning type thing Friday night early Saturday morning uh is probably the way it'll play out if it's like previous years um there is going to be a cut they had to cut significantly um but it doesn't look like uh per se it's going to impact US based on on what our initial projections are uh with that we are probably going to have to I sent out an email about who had what available the between the 25th of June and the 2nd of July looks like right now um it's the 1st of July or uh 27th or 28th of June I think is so far what I've seen is the most people available um otherwise there's people missing on those other days so as soon as we get it passed we'll firm up a date um the way the law reads is we have to uh uh have a proposed budget and the proposed budget must be adopted and then it must be posted 10 days um prior to formal adoption adoption must take place of the budget by July 15th um but you have to post it so you have to do it a day before July 15th well the 15th is Monday so we would anticipate you know uh coming back depending on when we held it uh you could go as late as the second and then uh turn around and have a meeting our problem's going to be depending on what day we handle it we may have to have our regular July meeting and then a special very short meeting uh to get the budget so we're still waiting to see it takes once the budget's approved it takes um uh the AG auditor General's office um generally a week at least to get all the forms up that you go ahead and put in all the information so you have a true vision of what your budget is so there's some movement within this process it's not quite as easy as everybody thinks um but but that's kind of where the budget's going so I just want to give you a heads up uh again we're looking more than likely 27 28 or 1 uh July 1 one for a special meeting and as soon as we can get some things done at the leg legislature they'll be able to give you some more information that's all I have at this oh yep um the lawsuit that happened a while back I thought that for some reason I thought it said that they had to do a 3% is that not right no it's 2% it they have to what it is the it's the lesser of uh uh 2% of the GDP and the GDP is running above 2% right now so we'll get 2% um this is that's okay the problematic issue as we've talked about before is when we do the uh minimum wage in January they actually don't use GDP gross price deflator they use CPI Consumer Price Index which runs a lot higher than GDP so even though they fund us at the GDP level when it comes to giving a raise they fund it at a much higher level and so we lose school districts not just us school districts lose money on the deal because they're having to fund the increase for their employees uh at a cost that's greater than the raise that we get to run our business so it doesn't make sense but it's the Lesser it's the lesser of the two and right now 2% is the Lesser okay also um I I I heard some grumblings or some whatever you want to say it um about the esa was there going to be some stipulations on that do you know no from what I saw today I got a couple different emails uh there is one minor stipulation um but this tells you you how but no I won't I won't do that I'll just there's one little minor thing that right now the way it's set up I could be a uh a parent who could actually double dip on an Esa because I could go ahead and pull money on an Esa during the summer and um so I'm pulling my regular Esa and then I come back and pull different Esa in the summer or if I don't get an Esa in the uh in the regular year I could come back and and say I'm going to now want an Esa for the summer and then go back to the regular school district in the fall which is an unanticipated uh uh function so that's the only guard rails uh that the uh Republicans would would agree to with the governor to tighten up anything else of any substan of is is not there but but they might do a little thing to just tighten it up a little bit okay all right thank you okay anything else you have school and staff recognition okay sorry sorry don't have it I'll go up here just like the principles do and everybody uh when we recognize uh students and or students and staff throughout the year generally what we do is we um choose as a school and principal comes up or Department uh what we wait until the end of the year is to choose the leadership team and who who we recognize there and so this is a opportunity to say thank you for the work that they do um and recognize a couple people the first person I want to recognize is ironically enough based on the conversation I just had an individual that works tires tirelessly with our budget works all the time to make the corrections and try to make something out of nothing um it's a very very difficult job to be in business section when it comes time to the State of Arizona and how we're funded with all the different things that are taking place um the conversation about what we do and if we take this year as an example we talked about as you remember back in uh December with our first budget revision that we had to reduce our budget by $2.3 million and that is no small feat um Julie was able to work to reduce that budget and I think the key piece there was it was about making sure that however we reduced it we didn't harm our staff and so in some ways that comes back to hurt a little bit because nobody realizes the amount of work and effort it takes to do that adjustment because nobody saw or felt any pain uh but I think it speaks to her dedication to say what we do is to try and make sure that whatever we do with the budget we take care of our staff first then as we prepare for next year's budget we had additional 2.1 million that we had to address and again we addressed it with uh minimal impact to staff looking at being creative looking at outside the box uh and trying to make sure that uh we meet the statute uh but that we go ahead and utilize all of our funds to the best of their ability so I just wanted to thank Julie for all her hard work and pro uh provide her with blue apple as [Applause] thanks not to mention answer all Bob's questions for the principal um anytime you start a new program there's always a little bit of concern of what's that program going to look like uh you always have an idea in your mind of what can happen with that program but does it always come to fruition and so for this individual Dr Pat gouby that idea that was in mind was an all- term school and was also an online school and when we take a look at the idea when we first started it was to say how do we go ahead and give all kids in this District another option maybe the options we have right now aren't working for us the program we were using before we kind of felt like maybe they were taking advantage of some of our kids and taking some of our kids away from our system and so it was like well then let's start our own and so Pat was the first principal that was hired and I think if you take a look at this year and see some of the things that have happened she's been able to go ahead and get the com Center for S success accredited through the advanced Ed a cognia some of you may remember it called North centrals it's changed names over the years um our graduation rate in the past year has been raised 25% from roughly 50% to 75% these are kids that would normally not make it these are kids that are frustrated and tired and don't think the system is working for them and yet we're getting through 75% of those kids an option where those kids might not have gotten their diploma the dropout rate decreased for our online kids by roughly 10% so when you start to take a look uh persistence is very big when you get to letter grades uh given our the size of that school I'm not sure we'll ever get a letter grade just by the way the the formula works but persistence is a very big indicator for letter grades for alternative schools in the state of Arizona and persistence is about those kids because they're so far behind can they make up credits to get them closer to graduation and so in our case when we look at at the persistence rate uh it Rose at the altern school high school from 86% to 95% and at iron uh line school from 80 to 84% so by the markers that we talk about within this program and the desire to make sure that all kids have an opportunity and that we work to make sure that those kids not only have an opportunity but they're successful and so under Pat's leadership the staff at that school has achieved that and it hasn't been easy because some of these kids are severely deficient in in credits when they come and so for that I'd like to thank Pat and Ward her blue Apple for all she's done so we also uh like to take a moment to volunteer of the month uh recognize different people in our community uh for all that they do uh in terms of helping us uh out and this month we'd like to recognize Nona Manson for her investment in the well-being of our students and her dedication to our students College in career planning she's with uh Banner Health and community relations coordinator and she's been a tremendous asset to our district she has graciously volunteered a time to our District's migrant education program passed uh Ellsworth Elementary career fair by coordinate group of banner employees to talk to her students surrounding stem and career exploration including physical therapist hematologist nurses security guards medical laboratory science Specialists each professional provided an interactive presentation to our students detailing what it takes to work in the medical field these opportunities provide an eye-opening experience to our students and allow them to dream about their Futures she also works with us and banner uses this facility for meetings I don't know if it's quarterly meetings for their staff and she's out there working with us to make sure that we can be good Community Partners obviously Banner's been very supportive of the district over the years so it's a pleasure to work with nona true professional and ask her to come up so we can give her a blue Apple all right that brings us to 5.5 governing board members anything from the governing board all right do we have any public comments this time all right that takes us to our consent agenda have any questions you want to take those one at a time or the whole thing I'll take a um I have two questions the first one is on item 7.7 agreements and contracts um in the verbage there is what I believe is just a simple typo 24,000 and there's only two numbers that follow the comma I believe it should be 24440 or 400 something do you see yep because if you multiply that by three and then times the 10 you get to the 737,000 so I think that was just a little typo in there I'm looking at the uh agenda item real quick to see if the dollar amounts in there yeah I was I was looking for that myself and I didn't see it unless I just went over too quickly now it might not be in here is this what Shel was talking about about about me asking all these questions um what what's the number I'm on a different from pagee what's the number um 20 7 oh 7.7 it's 24,000 trying to see it I went to a different page it's 24,000 comma 44 dot or decimal point so there should be three numbers after the comma instead of just two I'm on I'm reading s 7.7 and I'm just reading the verbiage in in the general right where it says public content I would say because I have a number in in the in the attachment but I'm not I haven't read this completely that shows 20340 so there's a slight different number what I would suggest that we know that it's not going to be above the 21,000 and we'll be okay with that okay and then the second thing is um how is that is that coming out of m i or where's the how's it being paid learn it program budget Source it says budgeted yes M and no Source uh budget Source M and no M and no okay I missed that thank you Craig could I have you I have a little issue over here I hit something and I screwed it I messed something up I can't figure out how to get out of that oh thank you oh wait then how do I get back to the agenda thank you you're welcome all right all right any other questions um yes uh 7.8 trying to get this so I could read it again how come I don't have the how come I don't have all the information here there's not an attachment on no it's just the verbiage right yeah this tells you there's attachment yeah okay um um request yeah I don't think there's anything oh there's nothing there there oh okay then I've got the wrong number sorry all right then let's keep going all right so there's no any other questions I'll take a wait are you keep going because you have more questions Bob no um I just I thought there was something attached with that I guess I was wrong oh I'm trying to see what my notes say I I have a little I have go ahead Charlie a comment on 79 with the landscape I noticed that that was it there there are six people that are going to do all of the district they have six people that are going to man the entire District huh okay that makes me feel better no and and actually just so everybody's aware on the robot the reason I say that is is is our Sports lines and the amount of time that people take to to do all the lines there's a a product called Sports track I believe that we're purchasing that you go ahead and download and it it'll go ahead and do all the paint for you someone can be out there doing other work but you set it in and if you're going to say I'm going to do the main football field and I need is a football it'll go ahead and just automatically do it that we're purchasing that yes we've been we've been looking to purchase it for the better part of a a year um and if it's going to do soccer then you just switch it into soccer and it does it and so someone can be out there obviously someone's got to be out there but they can be do doing other things and for both the middle school and the high school um that will take off a significant amount of time and and amount of money for the amount we're paying the the who do we use right now Sports lines is a significant amount there's a savings by us purchasing this uh device it's it's cheaper than what we're currently using so we're anticipating that's going to save uh dollars in time with us and I just kind of feel that six people is not a lot and one of them is a supervisor so that means that they have to do two two of those in one day if they're going to hit every site once a week I he's still not a yes yeah okay we'll see all right whatever I have one other question about this I was I was confused earlier I'm looking at the cost sheet and it says the lumpsum cost for the first year is 68 18, 603 um do we know what we're paying now and how it Compares so this is less than what we're currently paying so it's a savings when we're building our budget probably because there not as many people okay because what there's probably not as many people there's not as many people and and I believe it's a I believe it's they're very efficient they should be hope one doesn't get sick uh I believe it's a it's a 50 75,000 savings if if I remember correctly I mean it's it's it's significant okay aren you the something want give get no all right now maybe Jason will do it yeah writing all right any other questions on the consent agenda no okay I'll take a motion uh um I move to approve the consent agenda as presented okay I'll second we have a first and a second all in favor i i v passes 5 all right takes us to 8.1 discussion and consideration and approval of new principle for assment and Elementary we we're very pleased to go ahead and recommend the new principal to replace Miss Pascal at Simington Elementary we went ahead and did the the normal process that we would do within the within the hiring process and you'll see there's multiple steps a large committee that did the initial interviews um of candidates and we had a fairly um fairly strong pool uh for this particular um interview uh several people asked me how do you get this strong of a pool when it's June versus let's say a different time that we um went ahead and hired and it's it's just all the way the cookie crumbles sometimes there's a bunch of people looking for a job at different times and uh but it was a very strong C or candidate pool based on that three candidates were recommended for a second interview with myself uh and Dr Fountain and Dr dupus so we had the second interview and then um those three candidates also went over to Simington for a community night uh prior to the actual Community event uh there was they rotated around to meet with a a leadership team of of Staff members at um um at Simington uh they also met with the PTO uh uh students and student government uh excuse me PTO parents and student government kids and then Mr Ray and myself talked to the candidates um after that they were in a community event in which they answered some questions and after the questioning they uh went to different parts of the gym and community members could come or or staff could come up and talk to them uh and so uh it is my pleasure uh and we are very excited to go and go ahead and recommend Mrs Melissa Lopez to be the the new principal um at uh um at Simington um more than well willing to answer any questions but after you approve she can also come up and maybe say a few words and introduce herself but again my pleasure to make that recommendation all right I'll take a motion I move to approve Miss Melissa Lopez as the principal of Simington Elementary School all right we have a first and a second all in favor I all right motion passes passes F this is your first recorded speech as an employee for com School District um I just wanted to say that um I've lived in panel County my whole life so I'm super excited to be able to stay here and to serve within this County that I've grown up in and I'm super excited exited to meet my team and to um have this experience I'm looking forward to the school year and I'm looking forward to all the growth and getting to know the community and the students and the staff and the families and I'm just excited to get going congratulations all congratulations welcome all right that brings State point two discussion and consideration of approval of the new Human Resources Director slightly different process with this in the sense of uh we didn't we don't have a community event when we go to the director level um we had uh I believe six uh applications for this one um and uh two candidates the initial committee reviewed uh interviewed five of the six uh and then made a recommendation to me uh for a second interview that was conducted I conducted a second interview uh in this particular case we're very uh pleased to go ahead and recommend Dr Josh Middleton uh Dr Middleton is actually uh retiring as a superintendent in the state of Washington he's in Granite Falls which is a little bit north of uh Seattle uh he's been a superintendent for uh 22 years throughout the Northwest and Idaho and Montana so three different areas he has a home down here and has been looking to retire down here for about a year uh but even though he's retiring he still wants to do something but he he's decided to step away from the superintendency and do a uh a lower position um and so we're extremely pleased uh to have someone with the breath and knowledge that he has and the experience that he has I believe he's uh somewhere in the neighborhood of 38 years in public education uh in his career uh and has been in large districts and small districts in a variety of capacities um and we're just excited as all get out he is still running a district up there because their actual graduation there's no kids in here so they W wor think about it but in Washington graduation is like the 17th and 18th of June so he's uh still closing up shop and as soon as uh he's done with that he'll be moving down here um uh relocating down here and we anticipate that he will be in in the district uh the week before the whatever the week 24th 25th of June just a kind of quick meet greet and then he'll officially start on January or EXC July 1st so yeah January R row yeah we're in July 1 so we are very pleased to I'm very pleased to recommend Dr Josh Middleton right questions all right I'll take a motion I move to approve Dr Josh Middleton as the Director of Human Resources second we have a first and a second all in favor I I I motion passes 5 so congratulations Dr Middleton okay 8.3 discussion and consideration and approval of the newk marketing director uh and uh again very pleased um I'm going to apologize to Mandy because it's been Mandy all through the interview process and I'm not sure I'm going to pronounce your last name correctly so my apologies up front but we went through a very similar process uh with um uh with the director of uh marketing Community uh relations as with the Director of Human Resources at a at a director level so there was no obviously Community Forum uh there was a committee that went ahead and we had I believe uh in this particular won uh eight eight or nine candidates um and uh interviewed an initial set of five uh and then passed along three um finalists for an interview that myself um Mr Anderson and Miss Corey conducted uh one of the in finalist had to step out because of a a personal emergency within his family uh in the midwest uh but the part of the process was to come up with a marketing plan and present a marketing plan uh there was a writing assignment in the first uh uh interview and then a marketing plan where uh an example of this is what's going on in the district uh what ideas do you have uh Mandy shown uh quite a bit in what uh she presented uh with some ideas uh and so we're excited for her to get started she'll be starting July 1st not January but July 1st um and so uh it's with great pride that I recommend Mandy Pascal Pasa uh for the position um and so uh we're very excited all right any other questions all right I'll take a motion okay I move to approve Miss Mandy Pasqua I say it right all right as the director of marketing and community relations I'll second all right I have a first and a second all in favor I I I motion passes 5 congratulations Mrs so it's an honor to be here tonight um and I'm really excited about serving the combes district I've lived in Arizona for the last 12 years so it's really exciting to be serving the uh families and ultimately the students of the district and I'm so excited to get started so thank you congratulations right [Applause] welcome all right that brings us 8.4 discussion and consideration of approval of recommendation for final payment of schoolwide student achievement from for 301 this is an annual requirement uh we have a 301 program uh in the district as do all other school districts uh we go ahead and bring it before the board generally July August possibly September depending on on the situation um and uh uh based on the approval of that plan at the end of the year um we go ahead and and check to make sure how people did on the valuation portion professional development professional investment and student achievement I know last year there was some conversation about making some Chang an adjustment but based on the vote of the of the staff uh the plan was was kept the same way and so this particular if you remember it's $800 because we we used to give significantly more but we removed most of it into the base uh and so the list that's attached um provides you with the individuals and the amounts that they um would receive uh the one uh caveat I would say it's in the motion is that that we be allowed to if there's any errors or emissions that are minor that we would go ahead and be able to take care of them as an administrative team we've gone over this several times but it gets a little confusing at times and and we're having some issues with front line in terms of loading up some of the um uh evaluation uh uh pieces so uh we believe we have it accurate um but I would just reserve the right to fix any small eras so that people are paid correctly all right any other questions all right I'll take a motion I move to approve the final payment of schoolwide student achievement portion of the proposition 301 performance-based pay plan for the 2023 24 school year as presented and Grant The District staff the ability to correct any minor errors that may be discovered during the release of contract addenda I'll second okay we have a first and a second all in favor I I I motion passes 5 all right that takes us to 8.5 discussion and consideration of approval of 2024 substitute stien again a couple years back the board asked that we do a stien for those uh individuals that substitute within the district uh at least 75% during a semester and so this is that agenda item uh the individuals are listed in the uh in the attachment um and so I would recomend approval as presented okay any questions just curious how many did we give stiens to first semester do you recall no but I'm going to say it was a similar number it might have been a couple less or a couple more but I know that the number was I think a little bit less than it was last year uh and I believe the number was a little bit less than it was last year because the hiring was a little bit better this year therefore we had in many cases these individuals end up doing long-term uh subs and so I think we we ended up uh taking care of a couple issues that did need long-term Subs so it was a little bit less but I don't have the exact numbers off off top of my head all right any other questions all right I'll take a motion go ahead I motion to approve the substitute stien for substitutes working 75 75% or more days for spring 2024 semester has presented and Grant District staff the ability to correct any minor errors that may be discovered during the release of contract Enda I'll second all right I have a first and a second all in favor I I motion passes 5 all right 58.6 discussion and consideration of approval of recommendation for final payment of administrative performance pay plan uh this plan mirrors uh the teacher plan um and uh is also $800 and so it's also a plan that you approved again we approve them in the summer I can't remember was July or August of last year um and at the end of the year we calculate the same as we calculate the teachers and so I would go ahead and recommend uh as presented all right any questions all right I'll take a motion I motion to sorry I motion to approve uh final payment of the administrative Performance Based pay plan for the 2023 24 school year as presented and Grant District staff the ability to correct any minor errors that may be discovered during the release of contract denda I'll second all right I have a first and a second all in favor I I all right motion passes 50 all right 8.7 discussion and consideration of approval for 2024 2025 board meeting dates um attached is the the uh recommended dates uh for our board meetings they are on the second Wednesday of each month the only exception uh uh to that schedule is March because of spring break it ends up being the uh the first um Wednesday that month just uh just because the we we went this month or excuse me this year at the end of spring break and it seemed like it was a little late and it kind of bumped right up into the April uh board meeting so I pushed it back uh into the into the beginning um of March but other than that everything is pretty consistent with uh the standard uh second uh uh Wednesday of the month so I would recommend approval as presented all right any questions all right I'll take a motion I'll make a motion to approve the 20242 governing board meeting schedule is presented I'll second all right I have a first and a second all in favor I I I motion passes five nothing 5 88 discussion and consideration of approval to increase athletic fees at CHS and CMS this is uh coming back from uh last month's discussion and information uh you look you asked for some options and so the options that that are brought forward is the 15% or excuse me the $15 increase uh that we discussed last year at both um at both schools uh another option would be to just to increase the fee at one of the school but not the other school or the third option would be not to increase um the fees uh uh either way uh uh the memo is uh uh the same Memo from before um the difference the the differential uh between the cost for CMS versus uh and the increase or and the current fees is is about $4,000 um although I would say that in in in talking with Laura uh she's maintained that differential um due to the fact that she hasn't bought large items or many items like uniforms and things like that so had she purchased some of those the differential between fees and what the cost of the program would be would be significant the other issue with the middle school program uh has been uh Transportation uh and as a result of us having to move to the to the White Fleet to transport kids our teams have actually gone down in terms of the number of kids who participate uh so that has cut down on our cost uh changing this would not necessarily increase the number of kids because the shortage of drivers uh forces us to use um White Fleet and so therefore we can only take so many kids on that bus uh you can't have any more than 15 total on the bus so therefore your teams are limited in size uh if you have one coach uh at one level one coach to the other level you get 15 on each uh and and that's what you uh are committed to um so there is a little bit of a difference in the revenue projection that was given last month uh there's ways that she's kept the cost down but in in some cases there's some issues we're going to have to take care of relative to some uniforms uh there's not a regularly scheduled uh uh replacement of uniforms at the middle school like there is the high school so we're going to have to get on that schedule it's not going to be obviously as expensive we don't do tackle football as an example so you're not looking to replace uh football uniforms the same way down at down at the middle school as you would at the high school um but but there is that fee that was not really accounted for last month so I wanted to bring it to your attention um but I'm open for discussion and and the options that are presented I do have a question about the gate fees that are collected um I know that during Co we went to like an online thing where you did it Are We Now open to collect cash at the gates I don't believe we are but I'm just thinking that I think you probably would get more money if you collected cash at the gate as well I mean I I'm just I don't know maybe I'm wrong um um so CMS does not collect any fees no and I think that's prettyy normal for the middle school at at anywhere including everybody else in in the uh in the league we're in right now um so that I I'm not aware of any Middle School anywhere that collects gate fees okay any other questions so are we saying that wait a minute so so there's three options you guys just have to need need to decide which one of the three options you feel is the best based on the conversation last month and any other questions this month and so um uh it's just a matter of which one whichever one you're comfortable with and and gets three votes but even if we increase fees we're still either less than or in line with all the other schools that we've done the comparison yes there's there's a couple like like Higley uh I believe we're still going to be behind because I believe higgle is at in the 150 range for high school um so there's a there's a couple exceptions but you're roughly in the ballpark um uh you might be $5 more on more in one area than another um but you're in the ballpark okay so what what am I looking at here when I when you say District comparisons is this what we have now or is this what you want to to to increase it too let's see this is what we have now the 90 is what the high school and the 75 is what the Middle School currently charges so by adding 15 we're going to go higher than Florence Queen Creek and Chandler and we're already at the middle school we're already higher than everyone but Gilbert and Higley right but Chandler for clarity is that's per season as we're understanding it so theirs is is on a four on a four season it's $100 because it's not 25 for just for the the whole year it's 25 per per season so a kid could end up paying a 100 bucks if they were to play Four sports but it's per sport anyways yeah that's true you're right you're right you're right my apologies I don't I don't really like going above the other schools I would suggest to go to 100 so it's the same as Queen Creek and Florence and Chandler for for high school for high school and we're already quite quite a bit higher than everybody else for the Middle School the program costs that are shown here um and the fees collected that's with the current fee schedule and the current program cost not with the any increase yes Jen I like your idea about $10 increase for the high school and not sure about the middle school can we not go I mean can you do can't we do a $10 increase on CMS as well oh we could yeah it doesn't have to be 25 right 15 yeah well whatever doesn't have to be that no could be whatever we we we wanted to to but still that would be 85 where Florence is at 50 Queen Creek is at 70 Chandler is at 25 I don't know that seems like a lot more so Jen you're thinking about $10 increase at the high school but no increase at the middle school is that what you're leaning toward that's what I would say I mean I understand the collections we don't want students to not be able to participate right I I also think I don't know just seems like middle school should be cheaper than the high school that's my opinion but any other questions can I make a stab at a motion go ahead I move that we increase the fees at the high school by $10 and not touch the fees at the middle school okay I have a motion anybody want to second that I'll second it okay we have a first and a second all in favor I I I you it's okay you don't have to say yes you don't have to say I I know um I'm gonna I'm gonna say nay all right okay we have it passes for1 so a $10 increase at at high school Queen at CHS only all right 89 discussion and consideration of IgA between Pima County Jed and J School District so this is an agreement that we've uh we enter into annually with the p j Ted uh the curriculum connection provides us with uh curriculum for all of our CTE programs uh everything from uh lesson plans to uh blueprints um which really helps our our teachers align what we're teaching with uh what to expect on the state uh assessment um so there's a lot of opportunities there we pay for this out of our grant fees uh so there's no cost to to the district and I'm correct it's the Puma County one correct okay all right any questions all right I'll take a motion I move to approve the IGA between the Puma County Joint technical educ ation district and the Jes Unified School District concerning the Arizona CT curriculum Consortium I'll second there you go all right I have a first and a second all in favor who did the second shell Shel okay I I all right motion passes 5 okay that brings us to 9.1 discussion information on student achievement we will uh push that off for the retreat and some of the information I'll be presented The Retreat uh will cover uh uh student achievement okay 9.2 discussion information on District student enrollment numbers I don't know if you have any questions uh I sent it to you I believe about a week ago I did comment on I know uh Mr Beach and and Mr Delena you had a concern about some of the numbers but I just kept it consistent for the year we will look over the summer and starting in August we'll fine-tune that that particular report to address the the concerns that that you guys had at the last one I have a question does that report go to the staff as well no it's I mean it's available to them but it's only gone to you guys and uh and the and the U Administration it has admin what it goes to admin yes oh yeah I mean in the case uh uh the principal is the one that fill out that that information so therefore uh it's a working document that they have access to that they can see the entire document okay any questions on any of that all right 9.3 discussion and information of combined resolution affecting County Treasurer transactions for FY 2425 good evening Mr President members of the board wow we have a good audience tonight the next three uh discussion items are merely reminders that allow you the opportunity to uh get any questions answered before we bring these to you as action items in July discussion item 9.3 in each year we renew our agreement with panal County Treasurer's Office for all of our financial services we bring this renewal to you in July for acceptance um on that particular agreement we do have to account your yays and nays so we want to make sure we answer any questions you might have the services that we will continue are the investment resolution which authorizes the panal County Treasurer to invest and reinvest any surplus of the funds our warrant resolution which appoints a representative to provide warrant information to the treasurer's office the warrant signature resolution naming the person authorized to appear on the checks which is the um County Superintendent miss brussard the fund transfer resolution will also allow Dr Wyman or myself to authorize on behalf of the district any wire transfers we've never done that but it is an option and we also need to list all of our our outside Banks where we hold our clearing accounts Flex accounts things of that nature and also the verification of agency for users and contracts that use the treasury agency Services it's what allows us to access our warrants it also access allows us to give access to certain vendors who are providing uh Bond disclosures and things like that that we need so that would be one of the agreements that we would bring to you next uh month are there any questions about the agreement is this the treasur office is where we get our pay the district gets their paychecks yes ma'am so did we figure out like if they figured out a plan if what happens again if it happens again what happened absolutely Miss Garcia and I will be camping out in the lobby like we did this past time and we will stay there until we get our checks I'm not worri about what we're doing I want to know what they're doing well we will we will definitely bring food again if we need to um so that we can cut in line but they do they do have a they do have a new plan in place uh they've worked with the the trust there was a uh a couple questions or concerns relative to the the conversations with the trust so I do know that uh uh Miss brousard has talked about uh the pl the the things that they put in place to ensure that it doesn't occur again um and so they still also for for the previous one uh they had a a credit check that's was good for I think it's two years in case someone someone were to someone were to have a problem within their within their checking but but they've been working with the trust and they have a new Cyber uh uh cyber security that will take care of that issue they also did purchase new printers so that in the event we have to print checks again they're ready for us [Music] okay okay any other questions all right 9.4 discussion and information regarding alteration of expenditure monies in excess of M funds f subjection for FY 2425 this is the one you guys love so much um so at the July governing board meeting we will bring you the proposed expenditure budget for adoption so I'm going to pause for just a minute and I'm going to say thank you very much for working with Dr Wyman on scheduling something later this month we should have brought you the proposed at this meeting without having the accurate forms we could have brought you something that would have been our best guess and then we still would have had to make changes so thank you for working us in your schedule later this month um we do have our fingers crossed that we'll get that pretty quickly but this discussion item just covers the expenditure budget adoption where we ask for ar5905 G that allows us or allows the board to authorize here we go with the legal terms the expenditures of monies budgeted within the M section of the budget for any subsection regular education special education and transportation within the sections in excess of amounts specified within the budget however total expenditures of the m&o fund may not exceed the budgeted amount wow okay so what that means in non-legal terms is page one of the budget has 135 cells which tells us exactly where we are anticipating our expenditures to be this provision allows us to exceed any of those cells at any time we find that we need to make a change prior to us bringing you the revised budget which usually occurs in December and in May are there any questions about this provision for next month so just to follow up on what you said if you are able to exceed one sell you then have to reduce some other celles so the whole budget is still in Balance absolutely we just wouldn't have to bring you the budget before we had that expenditure this just allows us to do it during the year all right any other questions all right 9.5 discussion and information regarding intergovernmental agreement for data processing services for FY 2425 this is another agreement that we will bring to you um this one will be signed Again by the governing board and we also will have a legal represent representation signed on our behalf as well this agreement is with data processing services this is the visions that everybody is familiar with this is where we actually run the payroll this is where we submit for the vouchers we get the checks for all of our accounts payable so the service agreement will continue to provide our bi-weekly distribution our district payroll it will provide accounts payable warrants it will maintain all of our budgets revenue and expenditures it will help us with our financial records necessary for calculating and projecting amounts for State County Equalization assistance revenues calculations of tax rates for the district and any other Financial records and information that we need to maintain are there questions about this agreement that we'll bring to you next month all right 9.6 discussion and information to not allow online charter school students to try out for interner Scholastic Athletics and activities as defined and supported by AIA so this is uh to begin with this is an AIA provision not a statute statute is silent on this issue the confusion occurs in that students that are homeschooled true homeschooled students under this law are allowed to go ahead and participate in the sports program for their local schools um however when it comes to online and generally those to be Charter Schools when it comes to online schools you have the AIA requires the governing board to make a decision is whether they can or cannot participate because we have an online program uh Dr gsb's uh uh Coss our position would be be in order for you to participate in sports if you're doing an online schooling you would join our online program and then you'd be eligible to play in our Sports uh that way they're not generating uh income elsewhere uh and the the um the fees do not cover the cost of them to play the sports for us we you guys just approved the fees that that dollar amount per sport uh does not in any way shape or form come close to covering the cost especially at the high school level and so therefore uh as long as they're in our in our district and we're receiving ADM for them uh then that in combination with the fees would would cover it so we've uh the last uh the five years I've been here the recommendation's always been that we would not allow those students um to go ahead and participate uh in our sports program again this is different than uh if a h homeschool student is taking a voucher uh and in my book that's a private school student not a homeschool student but that's not what this is part of so now have three different iterations of what we're talking about we're just talking about truly those kids that are online who would like to play our sports but they're not in our program they're another program the reason why we say you don't you can join our program because we use Edgenuity uh a key component of Edgenuity is it is NCA Clearing House approved what that means is any students that's on our online program when they if they were to go ahead and graduate through our online program and they were an athlete that would receive a scholarship uh at the NCAA uh they would not run into a problem because the engineuity classes have already been approved by the NCAA uh to allow them to play sports if it was not approved uh then they could be uh not allowed to participate once they got to the Collegiate level uh and so because we have the NCA clearing house and we have a free online option I would still recommend uh for the AA that we do not allow those individuals to participate in our program so if that's the recommendation and this is in the information section do you need to bring this back to us for yeah I'll be bringing it back next month I just if there's any questions I want to just um answer the questions but this is consistent what we've been doing for the last few years correct yes it's it's been consistent since I've been here I'm not sure what was done before all right 9.7 discussion information of qualified evaluators this is just you need to approve uh all the individuals in the district that will be do evaluations next year or uh next year so next month I will bring forward to you that everybody that's uh that will be doing or potentially doing evaluations uh we we put some extras in there it's technically the requirement is for Teacher evaluations because the way the law reads but we just bring all uh individuals that that may at some point in time have to do an evaluation um and so I'll just bring it forward next month or next month for approval um prior to the start of the year um it looks like all the principles aren here so we'd have to add Melissa to this list right we the requirement is to make and I haven't had a chance to talk to Melissa but also uh with Dr Middleton is that they've had the the proper training um they may have um so we'll if I bring this list back next week or next month she she may be on it I just haven't had a chance to talk to her about it okay all right 9.8 discussion information of hearing officers for geoms Unified School District uh very much a similar type of situation uh in the event that uh there is a student hearing or even potentially could be an adult hearing but this is primarily at student hearing level uh these are individuals that have been trained through the risk retention trust uh and are consistent within their training the one exception is Mr Ben Hufford he's a former attorney uh I place uh Mr hufford's name on this list only in case we have a situation that's uh very uh difficult that may include uh more of a legal issue uh then he's there um but all the rest have have been approved uh through the trust and so this year was the first year that we used one of the individual on the list Mr Young we had a long-term suspension and so he came in and heard the case and made the decision uh in terms of uh the student and so that's the purpose of this so I'll bring this list back to you uh at the July board meeting I assume when you come back you're going to take off Dr dupus No actually Dr dupus has been trained and therefore he we could use him and and what you're what you're trying to do is just have enough at your at your because if Mr Young's not available or someone else is not available so so he we just in talking with him he said yeah he he's been trained he's more than happy to help us out as we if we need him so I went ahead and left him on would Dr Middleton be be added to this list if he's been if he's been trained he could be added is it a conflict of interest that you're on the list not necessarily it depends on the situation uh I I would be the last Last Resort but again we're just trying to give ourselves as much flexibility as possible um and so uh we just do it as a safety net but I don't see a time uh that I would be doing it but uh since I've been through the training myself uh with the trust we just go ahead I just go ahead and add there all right any other questions on that all right 9.9 discussion and information on auditor general December 2023 School District Financial Risk analysis you love us so much you keep coming back I keep coming back for more you know I love to talk numbers with you okay discussion as long as they add up as long as they add up let's hope right um discussion item 9.9 is to provide a quick over riew of the Arizona auditor general schools District's Financial Risk analysis as of December 2023 seems like that would be a long time AO but this is when it was finalized and it was recently emailed out to the governing board and it is available on the website so each year the audit Arizona auditor General's office Compares financial data and statistical data for schools across the state the an uh analysis is published for public review and is available on the website it's very hard to see on this one but the website is linked on every single one of these slides if anyone's interested in looking at it it is available for public review the analysis Compares expenditure budgets student counts tax rates Federal impact Aid voter approved overrides desegregation the number of schools anything you'd really want to know not all areas do apply to jcbs but they are part of the analysis so we we did come back with three areas that we are identified as high risk we are not in the top school districts so we're not in the highest risk category however there are three indicators looking at these you will probably understand that when we consider our reduced ADM over the last few years these are not a surprise so our high-risk indicators are change in weighted student count our financial position and capital monies that were redirected to operations the next three slides this data is taken right off the website cut and paste so there's no manipulation of this data the change in weighted student count again this makes sense when you consider our weighted student count is based on our ADM you take our ADM you multiply it by the applicable factor for preschool K8 and our 912 classifications and that's where we get our weighted student count with the reduction that we have seen over the last few years and is Illustrated on this chart our weighted student count went down 616 weighted students not our ADM which represented approximately 4% over the last year we've seen this and we've discussed this within our budgets so not really a surprise the second indicator is the financial position our general fund operating margin ratio for math people we love these technical terms so our operating reserves are calculated by taking the revenue minus our expenditures we divide that by our revenue and that gives us our operating margin you'll see that in fy22 and 23 our expenditures and our revenues are listed I'd like to point out that yes in fy22 we did see that our expenditures exceeded our Revenue most people would go how did you budget your balance well I'll tell you in fy22 we were coming out of covid and we had new grants that were available to us and in none of these calculations is your rollover balance considered so when you take into consideration we used our rollover balance which was higher than our normal targeted 1% we used these funds to benefit our students and our staff and we also saw a 200 student increase that was students returning back into the district from Co so our expenditures were slightly higher in this category you can see that we're right back on track with 2023 where the revenue that we receive from the state is maximized to our best ability to utilize all of our funds for our staff and our students the final category that we indicated at high risk is capital monies redirected to operations as you can see in three of the five years we had allocated 750,000 out of our daa which is our district additional assistance allocation that we receive I'd like to point out that the daa our allocation is 100% up to us it's not mandated by the state there doesn't tell you how much you have they say here's how much you have available how much do you want to place in M how much do you want to place in capital we happen to spend 7 $50,000 and I'm going to say in two of these five years because you'll notice that in fy2 24 or the 2024 year it says that the amount that we directed was $750,000 in December we came to you with a revised budget and for us to reconcile that budget we actually moved over 1.3 million of that budget so that number although at the time it was reported is correct it wasn't correct by the end of the year so when we see next year's indicator I'm 100% sure that we're going to have this indicator for this specific category next year but again what we choose to allocate into M or capital on the daa is at our discretion to balance our budget um the one thing I don't like about this report whether it's this category or any other category there's never a why you don't get to explain why you chose to do something or made that maneuver we could also look at it and say well we had Bond money it's not that we don't have Capital needs we just have fewer right now so we're using that in m to maximize our um benefits to our staff and students we put a little bit more in there so that we could make sure that our salaries are competitive with other areas but again in none of the categories are we allowed to say why so let's end on a high note a better note let's look at what we didn't qualify as high risk our budget limit rev uh reserves for both operating and capital we not or we're within the Norms of the state the financial position both the general fund operating and the change in the fund balances were also acceptable there are three other indicators small school budget limits Frozen tax rates and receivership they don't apply to comes but they are out there if anybody does go to the website and wants to take a look the website is listed here a little bit larger but you can also just go to Arizona auditor general and you can quickly get to that link are there any questions about the data that was published or the information okay you are done with me tonight thank you thank you all right 9.10 discussion and information regarding portrait of a graduate Readiness feedb feedback from the class of 2024 good evening board president Ray school board members Dr Wyman Mrs Winger colleagues Community we are in year two of our portrait of a graduate um student self-reported reflections of how prepared they feel they are to meet the indicators that we see outlined in our um portrait of a graduate so I just want to Anchor everyone to that again before we start those skills knowledge and characteristics um and I do want to share that when we were talking about this last spring we had just surveyed CHS and at that time um really principal lus and her admin her leadership team there talked about the survey results and what they were going to do differently this year based upon the feedback and so some of the things they did this year was they held a next steps Expo um an evening event to invite not only CHS students and families but CCS students and families to come um and you'll see a picture of that later on in the presentation and additionally they recognized that they needed to do more marketing and intentional placement of the portrait of a graduate around the high school so that kids saw it and staff saw it and conversations could happen more naturally the survey this year again was for students and parents at CHS students were asked to speak to their um courses and extracurricular activities in addition to their Readiness to meet those indicators we started it at CCS at the beginning of second quarter and in their survey they were asked about what drew them to the options at CCs in addition to their Readiness for parents we just asked about their portrait of um graduate Readiness that they felt their students were ready to meet for CHS we had 149 of our students respond that's about a 55% response rate and 20 parents responded at CCS we had 18 student respondents and 13 parent respondents I do want to mention the CCS survey is a rolling survey and so it's when students that are in that senior class whenever they graduate or withdraw the very first question they're prompted with are you graduating or are you withdrawing and then the next question is are you a CCs in person high school student or a CCS online student based upon their answers to that they then go down a logic quest of other questions um to ask them about the benefits or the challenges things we can do differently here's a response comparison with CHS students CCS students CHS parents and CCS parents that far left hand side speaks to those indicators I'll let your eyes Linger on that there isn't a great deal of variance across the indicators um and we didn't see a lot of difference in mean responses this is the mean between one meaning not ready for being very ready here's your mean responses for um all the indicators there wasn't a lot of change between last year and this year I do want to say that integrity was shown as a strength by all parents um when they thought of their graduating students one highlight um that I do want to call your attention to is that the critical thinking continues to be an area where we know not only our students telling us but parents are telling us that's something they can have growth with that is something they know they're not quite where they are with the other indicators when we looked at the CHS student experiences these numbers are student responses not percentages so out of the 149 CHS student responses 108 students in that said they were working during their High School careers of those students 65 students work 21 or more hours per week of those 65 28 students were working 30 or more hours per week please keep in mind this is only a 55% response rate of our graduating seniors so I would anticipate we have higher than these numbers here listed across these categories 45 students completed a work study or CTE internship you'll see the sports team participation and of those participated on at least one varsity team performing arts and visual arts um on the high school campus has higher participation of those 50 students participated in local state or national showcases the other thing I'd draw your eyes to is that again of the 149 responses 61 students said they were engaged involved or in leadership roles in community based clubs or teams so it's speaking to not only their engagement and responsibilities at CHS but then what they were also involved with in the community at CCS um when we asked them about things that they liked about the campus the highest rated benefits by students was uity the ability to take to online classes and the staff parents said uity again that ability to do online coursework and then the campus size and then graduate students that uh reported they were graduating they were asked about their length of time at ccs and so were they six months or less and then grad graduated over 6 months up to one year or over one year and we had split responses pretty darn equal between those three areas of all of our graduates all the raw data um of these um feedback surveys have been discussed and shared with principal lus and Dr gby and we've had conversations about what the data is telling us because the conversations really are the Catalyst of what are things to be considered to done be done differently to benefit our students so the center for Success want to continue that rolling facilitation but have it started um at the start of the school year they also are going to do a student QR code available at their final transcript check before they get their um graduating transcript at Colmes they're going to move it back to a February facilitation this year we did a April facilitation and we feel like we'll get a better response rate if we move it back to February before Spring Break um to just capture um that senior intentionality when they do the survey they also want to do the parent survey QR code at extracurricular events the parent survey was pushed out through email but then QR code was also put in a newsletter we want to get more parent feedback so they're going to do the QR coded extracurricular events also both campuses are going to continue working to intentionally reference those portrait of graduate indicators during instructional time which is a good connection to those critical thinking skills we want to build um because critical thinking is a skill we can can build cross-curricular um and so that is an intention there both campuses will take Plan time for major Clarity academic and career plan development so at the high school they are looking at their weekly scheduled conference time to build in um opportunities and then at CCS during their um advisory time and Dr ghouls be and principal LOF this is I'm messing up the terms of that I apologize but they will have weekly scheduled time to grow this and then the continuation and strengthening with College and Career readiness opportunities on campuses that again they are working with their leadership teams to do the photo on this slide is a picture from the next steps Expo that desert Financial was there to speak to um financial literacy with any students or family members that came through that evening I just want to um end with we know um the bulk of the work is going to land on our secondary campuses um but the charge would be that all of us in this School District from preschool on can start building those scaffolded skills age appropriate skills to help students practice be exposed to those indicators in the portrait of a graduate so that when they land on our secondary campuses they've got that Foundation to really grow the skills that they need in those young adult years what questions do you have okay thank you all right thank you okay 9.11 discussion information of changes to um policy policies this is just coming from asba it's a response uh to uh Ai and the impact of AI and so in um uh in the policy it it just adds some language referencing AI it also has an exhibit uh we have a technology agreement that uh kids sign and our employee sign it references AI in that um uh if there's any questions uh happy to answer but it's pretty straightforward language that just brings it to the Forefront uh for your knowledge I will be bringing the second read to the board retreat because um we want to make the changes to the technology agreement before people come start July 1 and start signing it so it's an updated one versus trying to wait till July 12th and then try to catch up anybody that signed it so uh the second read will come at at the board retreat uh but if there's any specific questions but it's pretty straightforward uh and uh it's going same kind of language that's going across the country as as we move into AI this is the first precursor to get into some policies that are very generic initially and we'll probably get fleshed out over the next uh couple of years as we get into more deals with AI okay all right all right that brings us to 10.1 um and we would uh make a motion to go in executive session move to go into executive session so okay I move that the governing board move into executive session for the purpose of discussion of superintendent performance goals and performance pay I'll second have a first and a second all in favor I I all right you are all welcome to stay but I wouldn't recommend it

e e good evening thank you for being here I'm going to call this meeting to order on Wednesday June 12th it is 6:30 uh since Lisa's not here I guess I will do the roll call um president Downey Carolyn Lopez here anna Marin no here Tori Anderson present Patty coutre present okay awesome Isn't it nice to know that you're here all right um I've asked uh Peg chapados to lead us in the pledge of allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indiv ible with liberty and justice for all thank you very much and we're moving on to our item D adoption of the agenda I have some things that I'd like to move off does anybody else have anything that they would like to I do um out of consent I want to move item D to action items please for discussion anyone else all right I'm going to um move items 6G and 6h so would someone like to make a motion make a motion to approve the agenda moving six d g and H2 action items okay second all right so I have a motion from Tori and second from Anna Marie Carolyn Lopez I Anna Marie I Tori I me I all right motion passed all right move item two superintendent report Dr lman thank you very much uh Vice President coutre congratulations to Desert Sunrise sophomore Kimmy hang for receiving the 2024 promising Rising educator award from Arizona State University's Mary Lou Fulton Teachers College this award recognizes her dedication Innovative approach to education and potential in advancing educational out Comes asu's Mary Lou Fulton Teachers College is known for its commitment to equity and excellence in teacher education Kimmy you know she's a sophomore is already inspiring both students and Educators as she works towards becoming a great teacher we look forward to her continued progress and contributions to the field of education and we'll save a place for her in musd shout out to our musd Child Nutrition staff the community summer meal program is off to a fantastic start thanks to their hard work and funding from a Federal grant musd is offering free meals to all children aged 18 and under throughout June open to all children in the community meals are being served at Maricopa Wells Pima Butterfield Santa Cruz and Maricopa High School School remember remember children must be present and all meals must be enjoyed on site so stop by enjoy a meal and be sure to join us in thanking our Child Nutrition team for their continued service to our community musd has been nationally recognized by thinking maps incorporated as a top public school district for its exemplary use of thinking maps The District revamped its thinking maps application after covid and has continually grown our implementation ever since thinking maps have become integral to the musd culture permeating classrooms and departments alike the strategy has led to increased Proficiency in math writing and language arts underscoring our commitment to academic excellence and continuous Improvement congratulations to our program completers 153 students from Maricopa high school and 49 students from Desert Sunrise have successfully passed their technical skills assessment this accomplishment demonstrates their Mastery of the technical Knowledge and Skills in their respective program standards what a testament to their hard work and the bright opportunities that lie ahead for each of these students we're proud to announce that Nancy chiodini School nurse at Desert Wind middle school has earned national board certification this certification was a rigorous process ending with What I Hear was a pretty tough exam her commitment to Excellence is already benefiting benefiting the health and well-being of our students and staff and I know Nancy's here tonight so Nancy please come forward we have a certificate of recognition to honor your accomplishment let's hear it for Nancy [Applause] thank you now let's turn our attention to celebrating our spring Athletics we are recognizing a number of talented athletes who had great seasons in their respective Sports while only a few were able to join us tonight these Superstars have achieved countless individual and team distinctions the slides represent the most notable honors and teams if you're here please stand when I call your team from Desert Sunrise High School track and field let's hear [Applause] it from Maricopa High School baseball there we go represent softball do we have any softball members okay boys tennis track and field and boys volley volleyball that's you athletes thank you for representing your high schools in our district so well coaches thank you for your dedication and for making this a season to remember we would love a picture with those who made it out tonight so please make your way up to the front of the room for a group photo with our governing board um con [Music] [Applause] yay that's always so much fun and vice president coute that's my report awesome I always love it with a photo up all right we're going to move on to governing board reports Carolyn Lopez let's start with you good evening so it's been a while since there's been a lot that's happened so I'm not going to list it all um there was a lot of endof year stuff that happened that I attended um was really fun my best part water day with the bubbles loved it my absolute favorite hope that happens every year um I attended a Leadership Academy this last weekend through asba and just to back what Dr Lan was saying about our summer meal program um I've been taking my kids to maracle Wells Elementary and I just wanted to give a shout out to Carla Blanca and Allan who have the best energy and smiling faces for all the families that go to breakfast and lunch each day I've just been impressed every day I'm like thank you so much for being here and they have just done an amazing amazing job I'm sure all of them have right I'm just I've personally gone to that school and so I just wanted to share that so um I think that's it good we're good Anam Mar no uh thank you vice president krae I feel the same way as member Lopez and that it's been a while since we've been here and a lot has gone on I think most notably uh my favorite part of the last month was the Maricopa High School graduation it is by far and a way my most favorite thing to do as a board member I think it was extra special this year because it's the last time that the district will have Just One Singular graduation next year there will be a desert Sunrise graduation too which is also exciting uh but the speeches from the uh valoran and the salutatorian were uh moving they were incredible and it just shows uh the talent that we have coming out of our schools and the intelligence and the mind fulness um that these students have and I think it's just a testament to all of the programming we have here and and to you teachers and principles and what you're instilling in these students I'm getting chills right now just thinking of those speeches because they really were endearing and really special and I want to give a shout out to principal mnam uh for making that graduation really about the students it was uh very student focused and exactly what it should be and really fast for 600 students that was impressive super impressive actually I thought I was going to be there all night and I wasn't so that was nice but um uh other than that obviously I was at C city council meeting last week and I'm enjoying that role and learning about the city and being a part of that and I met with the chair of 347 facts.com today and they're doing a lot of great things to try and move the ball forward in terms of improvements on 347 and they could really use your help and what that looks like is you go to the 347 facts.com and you sign up and then a letter goes to like 98 elected officials uh professing the importance of improving the 347 and the legislature is uh possibly adopting a budget this week and so it's really important the time is now to do that if you haven't signed up on 347 facts.com that's all I have thank you Tori Anderson thank you Miss krae um so hi I want to say after 15 years plus of doing High School graduations participating in them having kids graduate uh I want to let the staff know at MHS that I think this was probably the smoothest best run graduation that I have ever attended so miss mnam your staff um thank thank you because it made it actually a pleasure I mean I I appreciate you taking the suggestions we've given you over the years um because after you sit through so many you go oh well you could do this or this so thank you I think that I was impressed um as M Mrs nor said it was the students are incredible um and that's due to the staff and it's due to their parents so moms and dads and grandmas and grandpas and aunts and uncles thank you uh your students are amazing so it just is a pleasure to be able to serve them um so I I wanted to give a shout out to that and then attending you know Maricopa Wells and desert wins Middle School promotions they're not graduation they're just being promoted to ninth grade but again they were both very smooth it was super hot um but we were done in less than an hour so you know again well done super smooth um and and I'm just impressed with our students and staff and and community members and I know that like the high school had you know we did the security screening and I did not hear one complaint um so it was smooth I like I say it was the best out of 15 years of doing this was the best one I've attended So and I've attended others around the state um other high schools and I still think this one this year was the best so you know we can always do better but it was amazing so thank you you um and then the next thing I want to make sure parents know that this fall in November we will have three governing board seats up for election I am not running again and Mrs no is not running again so if you are interested which I hope you are as a parent um it is one of the most rewarding and frustrating volunteer positions you will ever hold but it definitely is the most rewarding so if you are at all thinking about it deadlines are coming up you'll need to start collecting signatures in June um and you only have a small window it's not like city council where you can collect signatures from now until you know I think August almost school board has different deadlines um and so you need to look into that it's like I say if you need help call call me email me I will definitely you know after running four or five elections um I'm happy to share information and kind of helpful hints um but also explain what the job really is um it's not just here on the dis twice a month it's visiting schools it's being involved in what your students are doing it's being able to you know have conversations with Dr lman and share information so it needs to be someone who's passionate um and wants things to always be better tomorrow right so if you are interested please take this website down and go to the panel County Schools website you click on the homepage click on the School site and then you'll click on Board elections I know it seems like a long process it's only getting started when you get into this process um but it is p i n l cso.org so that's panel County School office.org um so just pay attention and and it just we could really have some great people who are passionate and want to work with the sitting school board members which would be Patty and um Robert Downey which are amazing so lot to learn a lot to do so please check it out and uh call me or email me if you want information or just ask a lot of questions so thank you thank you Mrs Andre um so yeah May was busy um I call it my inspiration month because it really does accumulate all of the reasons that we're here and that we serve because we get to participate in all of the celebrations um for me um I I always set a goal and I actually achieved the goal I was able to attend at least one event for all of our schools if not more um which I believe just helps me understand the issues and what's going on and just to be able to celebrate and just share all those celebrations with our community members that aren't able to attend so that they know the great things that our students are doing and our students wouldn't be doing it without the support of their teachers and their families so um that was really a lot of fun so and I enjoyed it and I wish I could talk two people into running again but they won't so um I've also attended uh I'm part of rotary we had a farewell barbecue for our exchange student Elsa from so she's going back in at the end of this month I believe um attended the Maricopa chamber Awards which was fun it was luau themed um great people great great businesses um very welld deserved um on the awards I've been to a couple of the Community Coalition discussions regarding um teens um teen Services teen center that discussion remains ongoing um so just keep thinking about it and talking to city council um because we do need to bring those services to the for the teens and then lastly I attended um with u Mrs Lopez the uh asba Summer Conference which was in Flagstaff last week um I was really anticipating it to be like it was the year before um shocker it wasn't uh you know I I have hopes I have hopes uh part of it was as they were trying to put it together last minute uh there was glimpses of uh old conferences and so I'm still cautiously optimistic of what um asba could bring in the future they're going through a lot of changes um staff-wise uh they're going to be hiring a new executive director which I think really will set the tone for how they go forward so you know spend the year C cautiously optimistic um they did try to bring us back though they asked us a couple of times if we would come back since they know that we're not renewing our membership and I said no that was easy all right so let's go ahead and move on to the call to the public I do have two speaker cards so I do need to read this members of the board may not discuss items that are not specifically identified on the agenda therefore pursuant to ARS 3843 1.01 H action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for a future agenda the board requests that all comments be limited to three minutes or less and that the public refrain from the use of speech or language that is offensive or inappropriate pursuant to board policy KFA so when I call you you can just come to the mic uh first Speaker we have is Peg chapados thank you vice president gu board members thank you for this opportunity tonight um I am here to speak to you all about statistical responsibility you have an amazing opportunity coming up tonight with agenda item 7D and I'm here tonight to support that moving that forward we've heard a lot of great statistics lately about musd and about Maricopa as a city we recently celebrated our 20th anniversary we've been rated the second safest city in Arizona we are the number one fastest growing city of our size in the country we've reached over 72,000 residents and Council for six years in a row has lowered our tax rate from musd we are hearing about improved teacher attraction and retention we are hearing about increased student graduation rates and enrollment is going up we're also seeing not just hearing about students that are not just surviving but thriving and that's all in part due to you but what I want to talk about tonight is Maricopa wants and needs continue to grow there's still so many things that we don't have that we know are coming but they're coming not as fast as we would like sometimes but they will be here one of the things that we need to talk about is keeping up with growth we hear that constantly from Council from the media from our neighbors and friends and all the groups that are here one of the things we need to do is keep up with that growth which means more schools better education facilities maintaining those facilities attracting retaining good teachers keeping students here in Maricopa the goal is to have people be able to live work Play and Learn right here in our backyard so I want to talk about supporting that agenda item I think it's a good thing um this doesn't fall to the school district this doesn't fall to the city it doesn't fall to the county it doesn't fall to the state although each of these entities should help however they can this Falls to us as Citizens and taxpayers and I think it's important that we step up and say if we want all this it starts in the schools that's where our Workforce comes from that's where our Future Leaders come from that's where Business Leaders come from and business owners it's important that we back this and we've got the resources to do it being on Council I used to say all the time we can have anything we want as long as we're willing to pay for it and I applaud you for giving the vote voters not only a voice but a choice it's an important agenda item and I thank you for bringing it forward thank you our next speaker Gary McIntyre hello thank you um I got two questions Al uh I picked my son up over here on Butterfield in Santa Cruz every day and we're having issues with cars parking past the stop sign people can't even turn down the street they can't turn out of the street it's supposed to be 30 feet from the stop sign per Arizona law I didn't know if somebody could look into that and see if maybe the police could be over there around 3:30 every day and also I'm hearing rumors about one of the bus drivers having a gun on the bus and I'd like to know if anything's been done about that or if it's been investigated some of them's carrying lives so that's the only two concerns I have thank you for bringing that we'll have staff contact you all right thanks all right we're going to move on to information item 5A revise stien and extra Duty schedule Mr Becket thank you vice president kre members of the board Dr lman um bringing to this to you tonight is just for a work study and informational item will be bringing back the actual statement execut schedule on the July 10th agenda which want to present this to you give you an opportunity to see it that also have some comments for you this aligns to our goal number three our organizational culture the prioritizes people over programs and invest in the support of students and staff and specifically providing competitive compens ation and benefit packages not only for our full-time staff but also those extra duties that are doing uh many of our staff members are doing as well as I consider the portrait of a graduate I found it almost impossible for me to narrow down to one of those uh as a highlight I think each one of those uh elements subcategories are impacted by the influence of our athletic coaches of our club sponsors uh these are these are important roles many times this the hook that keeps our kids engaged in in our schools so again I think each of those five are something that that are benefited by our stip and and exy schedule in August of last year uh the board approved the 2324 Sten exity schedule name made a number of changes to the 2223 schedule we added a couple stiens related to safety and health offices we tried to bring some things that are a little bit more Equitable for our middle schools and our elementary schools uh seemed like the high school staff were getting somewhat a little bit more benefit uh than for the extra things that they were doing so we we adjusted a number of those stiens and then we made that commitment we're going to review we're going to gather information and we're going to come back to you tonight and give you some additional information related to that part of the review process was getting principal's input I sent out a number of different uh emails to principles asking them for some feedback on the current schedule suggestions they would have I was also tasked with the opportunity to look at Tempe Union High School District as well as Chan Unified School District just to see what they were doing you know how how are their schedules uh crafted and um a couple things stood out and I believe we're going to look at those again for our own schedule uh steps for longevity uh both Tempe and Chandler offered an opportunity for those people that are filling roles in multiple years and opportunity to advance beyond that basee level stien they were getting uh additionally they offered some experience for coaches coming in new hires up to three years and so once again I thought those were great ideas uh things that we would like to look at for our new schedule this is really the meat of what we're looking at tonight and once again you have that schedule as well in your documents uh that you will see all of those uh uh changes are highlighted in yellow so hopefully that's clear to you exactly what we're proposing we presented this to the principles in March 28th and April 4th asked for their feedback again we believe we have support for this from our leadership team we offering a longevity uh increase 5% over the base amount for up to six years or 30% laid out in that incremental U pattern up there that you have on that first board additionally the hiring we're going to allow uh three years of experience or 15% of the base diven amount for anybody coming in with experience proven experience uh in in their uh role we are going to identify stiens on that schedule that do not qualify for the longevity increas a number of those stiens are attached to instructional roles and so it makes um more sense for us to they're getting their increment already in their in their salary increase um these EXT Duty roles like a coach are separate from what we're looking for in their instructional salary so we've identified a number of those that will not qualify and then we also made some adjustments to several high school stiens that we felt were out of line with what we're seeing with our competitors that's all of the information I have I'm sure there'll be questions I'll take them at this point of Time how could you tell okay I'll do my best I have questions as well no go ahead you go first um okay so thank you um I do the ones that are highlighted in yellow are the ones that you adjusted um I know the ones that we brought up in the past so thank you very much for doing that and I agree with those I just want to put a couple of thoughts in your ear for either I don't know if it'll it can be on this one or going forward but I just want to know like on section g um at the bottom districtwide for self-contained um students the lunch stien and the prep the no prep stien ideally it would be great if scheduling would take place that this wouldn't have to happen because I think teachers need that break to as far as not sit through lunch they they need to have a break same with their prep they need that prep so I I would like to see this either taken away um or decreased so that it's not we're not incentivizing sitting through their lunch in the classroom I just I don't think that's mentally healthy for our teachers so I just I want to just put that out there that um I would prefer that not be on there um and then the next one is section f um with the national board certification the retention stien for self-contained teachers and then the bilingual stien for um psychologist speech language pathologist I specifically the national board certification I would like to entertain um budget wise whether those could be bumped up to level G 2600 instead of the 2300 I just think that the work that national board teachers put in um and what it brings back to our students and our achievement and our teachers love falling back in love with teaching again I would like to see us reward that more than just the 2600 so if we could look at that budget-wise that would be my suggestions going forward are those two areas that I just think need to be reflective of what do we really want for our district very good thank you that's it thank you you took lots of notes right I right here okay I can email you I've got them written down too just in case I can um that was a very good point about the national board board certified and we're only talking a $300 increase and since they have an asri they wouldn't be getting that other one okay um so thank you I really do appreciate the longevity increase I know that we talked about that years and years ago when we actually had a committee about it and I think that'll help retain some of our good coaches um athletically because they tend to leave um the one question I did have and it and it just to me did not seem very Equitable is that in the other stien section which is most of where our um some of our clubs um and other uh year-long activities uh they're getting paid a stipend of $500 for that year-long activity that that they are supporting as a staff member but the spelling be coordinator is a is a one-time event that's not yearlong and it's the same amount and so to me it does not seem very Equitable to those other teachers that are spending a yearlong possibly meeting once a week with these clubs um and so I I think that that needs to be looked at um to be to be more Equitable very good than thank you so here's my last one I forgot I I even have a note here so coach longevity which again I agree with I know we've been working on that for many years my question is it says let's say as the years go on it's 2% you know for each year and then it's 5% of they've been here for what three years plus it's five years for each year five okay it's 5% but I'm my question is let's say the head football coach the 5,000 stien is is that longevity based on the $55,000 every year or is that longevity from the previous year bump it up like we do teachers in the base salary no it would be $5,000 plus 5% always on that base salary so the 15% we based on 5,000 okay that's all I want a clarification thank you thank you that's good good point and I don't have any questions but I just want to reiterate that I'm also in support of the longevity stien for the coaching positions I think it's really important and it's good to reward those coaches that stick around and programs are really built uh when coaches stay and that's so important to a successful program so I appreciate that we're investing in that great thank you any more questions or comments thank you Mr Becket we look forward to having this up next meeting thank you all right uh next item five B revision to board policy 4-13 employee evaluations Mr Becket thank you vice president coutre members of the board Dr lman uh the board has already approved uh this particular policy under employee evaluations um there are some elements about it that that we feel like uh need to be modified in order to reflect some of our values we're moving forward within the district once again this aligns to our goal number three focusing on our organ culture and then investing in our support of our students and staff and then including staff in a transpar uh parent communication and decision- making process I know uh Miss redner over the course of the Year spent a good deal of time working through the new Danielson framework uh for our teacher evaluations really appreciate the work that she and her committee did on this um part of that work was to look at specifically the classifications we have for our employees as they move through the evaluation of process we are proposing uh some changes just to verbiage um but it goes a little bit beyond just the word uh but these are the the changes we're proposing at this point of time moving away from the obviously the ones that are not bolded uh these are our current uh categories classifications we have highly effective effective developing and ineffective uh actually at one point in time developing was partially effective and so uh we want to move to this uh this new language that think that better communicates the the the feeling about that that particular uh evaluation especially in the developing one uh novice teachers coming in sometimes get painted with this you know maybe not the best uh I guess a description of their work and it we want them to be affirmed and we think the word basic makes it more applicable to what you they're they're they're new they're novices uh they're just learning the craft and this is an opportunity for them not to feel this weight of uh you know having this stigma attached to them because they're a developing teacher or partially effective so we feel like these these uh classification changes will certainly make a difference uh just for your reference to you have that policy in front of you with all those changes outlined in it as well the additional element we're asking the board to consider changing is the the uh the triggers for the inadequacy of classroom performance uh every once in a while we have teachers that get into positions where um their concerns about what they're doing in the classroom and how they're performing we have an obligation to be fair and open for our kids sake I think also for the professionalism of of our staff members so uh at that point of time uh we have I believe currently there were five different Triggers on the current policy uh after a lengthy conversation with our building principles uh we whed that down to three and these are the three areas that will be identified for somebody would qualify as needing to go on uh an improvement plan and then also identified as inadequately in the cost reforms our hope is always in these situations is that they're going to improve this is a notice to help them understand where they are how we can support them moving forward I can read through each of these I hopefully you had a chance to look at them but uh three or more ratings of unsatisfactory or on each of those uh I guess sub points underneath the domains uh hopefully you I'm sure you've seen that that rubric in the past and understand what we're talking about but if there are three ratings of un satisfactory that would qualify immediately even for that teacher to receive that inadequacy classroom performance B would be unsatisfactory on the summative uh document and then C um it may appear like those are the same but we could have teachers coming through the process uh adequately get through the year maybe approve enough but still have had an unsatisfactory uh rating on their summative move into a second year but that second consecutive year uh with the classification unsatisfactory but again would trigger that that inadequacy classroom performance again those are the changes we'll be proposing we'll be bringing that back in July uh for U your approval and hopefully any questions you have I can entertain those now no questions I just want to say thank you I I um agree with changing the verbiage to the four levels which is distinguished proficient basic and unsatisfactory I think that's much clearer than what we had it before and I wanted to remind the board these are the same um it's the same verbiage we use when we evaluate Dr lman so I think it's great that I just want teachers to know that we're not holding them to any less standards um than we do ourselves or that we do our superintendent so um I'm glad that we're getting this all in the line so thank you you're welcome any other questions or discussion thank you Mr Becka thank you all right item 5c fiscal year 2024 2025 proposed budget highlight highlights Mr Harmon all right good evening vice president coutre governing board members and Dr lman the purpose of this presentation is to review the highlights of the fiscal year 2425 budget proposal our proposed budget aligns with all four goals of the musd Strategic plan I want to uh highlight some of the key items of this budget um first let me mention um as M Mrs nor said that uh we do not have an approved budget at this time but to adhere to our board meeting schedule and statutory gu or deadlines were proposing a budget on preliminary budget forms released by the auditor general with a number of assumptions using data from preliminary budgets that will likely become the approved version but they are assumptions at this point the first two bullets are are assumed increases in funding levels first the base level amount um per weighted student increasing by 2% up to $513 um the district additional assistance fund increasing by 4.62% this is our Capital funding formula the M budget is based on current year funding and we're proposing a growth in ADM of 372 students based on our latest demographic study our teacher experience index or Tei accounts for an average teacher experience above the state average our Tei Factor increased by 381,000 to to 1.0 one83 our budget is increased by uh 1 Point $1,271 th000 from this Tei formula I've included the Tei history over the last six years to show um fiscal year 19 when we received no additional budget capacity and the steady increase as we've improved in improved in teacher salary and retention year-over year you can see what our Tei would generate um this year at each of those levels to show the impact um this Factor has on our budget classroom site fund is increasing um to $792 per student some further highlights and celebrations of the budget um it continues investment in site based leadership and decision- making through multiple funding sources it includes the shift to cyos uh Health Arizona and maintains current benefits with no cost increase for employee medical insurance provides a 5% salary increase for all staff and 30 cents per hour um for classified employees earning $25 or less um per hour increases the teacher base rate from 52250 to 54,000 and includes $3.2 million of additional Staffing the proposed General budget limit for maintenance and operations is $ 83.5 million up from 80.5 million an increase of almost $3 million this increase reflects the inflation increase on the base level amount and the projected increase in enrollment here's the review of the M expenditure plan for fiscal year 25 we have $7.5 million in available funds we we set aside 540,000 for fixed cost increase um for things like inflation and utilities Fuel and other non-salary expenditures $4 million for our salary and payroll matching benefit increases $3.2 million for additional Staffing this table shows the components of the unrestricted capital outlay budget limit it starts with the district additional assistance which is the new capital dollars that come from the state based on last year's ADM an increase um an increase of over 500,000 from last year we add in the unspent capital funds remaining from fiscal year 24 um we had the transfer from the M formula this transfer con consists of our override commitment to technology and $3.5 million um million dollars of estimated ml carry forward our budget limit for restricted capital outlay is $ 13.7 million this slide is a review of our capital expenditure plan this is not necessarily an exhaustive list but a good highlight of the overall expenditure plan $4.5 million in recurring Capital expenses including $150,000 to our principal's School budgets which is allocated on a per pupil basis $2 million to recurring Department budgets $600,000 in Furniture fixture and equipment related to growth $90,000 for our annual copy or refresh $500,000 for Teacher computer refresh 112,000 in student computers to maintain our modified one: one some classroom phones and other staff computers $1 million for Pupil Transportation Vehicles $2 million in priority projects including $110,000 at Santa Cruz Elementary um for an audio upgrade in the multi-purpose room Kil install and a stage partition $34,000 a Desert Wind middle school for a dance floor some additional doorways between classrooms and some other campus upgrades and $1.5 million at Desert Sunrise High School 300 or 30,000 for additional um automatic doors for ADA accommodations $522,000 to increase the number of bleacher seats at the football field from $850 up to 2,500 approximately $1 million for a parking lot expansion and approximately $300,000 to add a third Chiller Tower to Maricopa high school we have over $810,000 in security projects um bells and intercoms some lighting at Desert Sunrise High School secure front lobbies for Santa Cruz Elementary and Saddleback Elementary School of $440,000 key card access across the district to reduce or eliminate the need for exterior keys and increase security and access control $115,000 in camera upgrades throughout the district here's the summary of the capital budget and spinning plan on the budget slide um we see the total unrestricted capital outlay budget limit of 13.7 million um only 5.7 million of this budget is ongoing from the state funding formula the other 8 million is onetime funding on the expenditure side for fiscal year 25 um we have a relatively light year year we don't have any planned new school construction portable classrooms or curriculum adoptions also our student computer refresh was was rather light at12 $112,000 we have a plan to spend the full daa total as well as about 1.5 million of one-time funds leaving 6.4 million for future Capital needs $792 per pupil for classroom site fund generates 8.7 million we add any unspent carry forward and interest earned and our budget limit is just under $13 million we have a total expenditure plan of 6.5 million towards teacher salaries we should end next year with around $6.5 million in carry forward this budget includes a levy for adjacent ways equal to last year's Levy to cover the proposed expenditure plan we have an estimated ending balance of just over $1 million at the $8.5 million Levy to reach a budget limit of just over 19.5 million on the expenditure plan the feral road construction estimate is $6.6 million we added 2.5 million for estimated off-site requirements for the new school construction project that is expected to break ground summer of 25 and a little over $400,000 for parking lot projects throughout the district the summary slide reviews the budget limits of the funds in our proposed budget combined budget limits of these four funds is is just under $130 million and as a reminder for adjacent ways the adjacent ways fund is the mechanism by which school districts construct maintain or otherwise improve any public way adjacent to any parcel of land owned by the school district it is under it it is used for the construction of sidewalks sewers utility lines roadways and other related improvements in or along such streets and intersections and to pay for such improvements by the Le of a special assessment on the taxable property of the school district in the school district this assessment is set during the budget adoption process and is heavily detailed by Statute once the board approves and authorizes the advertisement of this proposed budget we will post a truth and Taxation notice in the paper into our website about the special assessment Levy the notice will be for the public hearing taking place on July 10th at 6:30 pm for the budget adoption and truth and Taxation the top table in is a snip from the cover page of the budget to highlight the changes in the tax rates from last year the table at the bottom shows the total tax rates and more detail every category is decreasing with exception of our class A bonds but on our tax bill both class A and Class B are combined into one rate and that combined rate is decreasing by 10 cents the decreases are due to changes in property value in Maricopa the qualifying tax rate or qtr for school districts which is set by the legislature and is the same rate for every school district in the state also went down by 12 cents the qtr is part of the equalization formula established in 1980 and allowed and allowed school districts throughout the State of Arizona to experience similar effort in raising educational dollars for their students irrespective of property valuations within their boundaries we have a very low property value in the district since we're predominantly residential and agricultural because of that we rely heavily on state aid to fund our school district of our 79 .3 million of State funding formula between M and daa only 15.9 million come from our local taxpayers and the other 63.4 million comes from the state general fund if this Equalization formula did not exist and we had to rely um and we had to Levy the full amount of the budget we would have to increase our primary tax rate from $4.95 to $17.66 so the total primary tax rate is decreasing by 33 cents and the total secondary tax tax rate is decreasing by 17 cents overall the district rate um we see a decrease of 49 cents which means um next year each homeowner will see reduction of taxes of about $49.

e e e good evening everybody it is June 12th 2024 this is the meeting of the Ashland school committee we start each meeting by reading our vision statement the Ashland Public School strives to be a model District that creates a culture of inclusivity for our diverse students and staff who feel safe and supported are empowered with the academic and social emotional skills to pursue their chosen path and embrace their roles as positive contributors to local and Global communities this meeting is being recorded by waca cable TV in the order of business this evening we will have our call to order our agenda review and adoption um and then uh with the consensus of the school committee we will do the recognition of the retirees and then we will have time for public comment and the administrative items this evening include the field trip proposal The Varsity cross country team Vermont August 30 to September 2 2024 app appointment to the wacka cable access board counseling social emotional learning update paidway School Improvement Plan update mindes School Improvement Plan update student services update Student Activity accounts Bank reconciliations superintendent evaluation assistant superintendence update superintendent update warrant approvals gifts and donations minutes from May 22nd committee reports of activities will include the member updates the action items and then I will move to go into executive session under section 21 A3 to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares and not to return to open session this is regarding the Ashland School custodians and maintenance workers and public employees Local Union 1156 so I will take the roll call and ask if you're uh good with the order of business this evening Paul Kendall yes Tina fanes yes Harry and Marcy cver will is absent this evening um so we are going to start the meeting with the recognition of the retirees um we're going to have some a few words from the principles of the different buildings and Jim tells me there are how many hours hundreds of hours 340 years worth of not hours years yeah years hours that's that's like 6 million hours and yeah uh anyhow so we we have a room full of people who have just um really literally made ashin what it is today and we're so excited to honor you tonight with this beautiful plate that you get to bring home with your name on it and the amount of years of service that You' had to the district so are we going in order of buildings or yeah I think that's a great way to go okay so we're going to start at the preschool please and first is Trisha Tomaso who where are you Trisha yes I mean you had you had my baby that's started oh there we are no no no you're coming up with me we'll be on TV together um so I just wrote a few things um Trisha Tomaso is our longest member of the ashin preschool community and is retiring after 30 years of service pretty much her entire career has been with us um to say she's seen it all has been an understatement she's gone through many um building moves changes hallways uh annexes the Warren school in back um as well as curriculum changes and helped us Implement our inclusive learning mod model as one of our very first special Educators as part of the ashin preschool her family share that she's a great communicator and she's always available to share information and strategies to support kiddos at home the pit crew the pit crew excuse me is grateful for her collaborative team efforts she's always well warm and welcoming to any new paway Community member we wish her all the best in her retirement and thank you for a wonderful career here in Ashland thank you Trisha on behalf of the school committee for everything you've done okay all right next we're heading over to the Warren school and Elise Wilkinson where are you another person that we go way back if we raised our kids together 21 years thank you so much we apprciate I don't think you want the hug from me I've been at the grill I've been standing at the grill for the last hour and a half so just I've been very fortunate over the last years to eight years to work with Elise um the other night we had a chance to share this during the retirement party for the Warren staff but one of the things that really strikes me about aise is upon my arrival eight years ago we were not doing a lot of small group instruction and it's really where we've shifted over the last few years and it's really been about making decisions on data and what do kids need during the small group instruction Alis has been doing that prior to my arrival at the Warren school and just watching the the progress that her students have made over the years has been truly remarkable um and I've been fortunate to be able to work and learn alongside thank you for everything you've been doing for the district for the 21 years thank you next up Patricia Kane 34 years that's a long time thank you so much for your service that is for you from the district and thank you same uh more of of just having that opportunity to work with Trisha as well so Trisha has been in second grade for the eight years that I've worked alongside her and learned with her one of the things that is just truly remarkable about her as a teacher as an educator as a colleague is her ability to make connections and it's not just with adults but what she's able to do is make a community of Learners every year in her classroom each year she gets some very challenging students um that have had history of having difficulty of being part of a class and they end up being isolates when they enter her room um and within a few short weeks they are an equal member of that community and and what's been really interesting is over the years and and one particular child sticks out um who moved to us as a second grader the family commented that he had never connected to a teacher or to other students in any of his schooling um when this child was absent for a day the rest of the class was asking where he was and it's because of what Trisha did to make that classroom special to make it so that every child in the room was part of a family and that they all belonged to each other um and for that it's been truly remarkable personally as well I've Loved just having Trisha be someone that I could walk to and say I'm thinking about doing this how do you think it will go over with everyone else uh and she's always given me amazing advice of where she thinks it's a great direction to go one where she'll say you might want to think about that again uh and for that I'm just indebted forever thank you thank you Trisha I smell like a [Applause] girl Jennifer Temple 36 years another Superstar of the ash School District thank you so much so many little lives again having the opportunity to work with Jen for eight years has been amazing and Jen served a few roles during these eight years she's been our Ela coordinator um and she has been instrumental in the progress that our school has made and also I would say the district because of her role during our Ela curriculum meetings which is not just the Elementry but through 12th grade uh Jen has been one of our leaders about changing our reading instruction and making sure that it was based on science making sure that it was meeting our students needs working with our colleagues to support their growth as well um the other part that I just love about Jen's classroom is the amount of fun that goes in each and every day um you know as I mentioned the other night at at the retirement party whether it's someone needing to give a password to get on the door because they have to read a sign on the door and in first grade that's the coolest um what what is another part that just is about is Jenna is one of the last to leave every single night and after all these years it's still the amount of time that she puts in of planning to make sure every child's getting what they need communicating with their families um we will not be able to replace you you're welcome thank you J and and if I I'd probably be remiss uh you know so Jen and I have more of a connection than a lot of the other teachers so uh our families my daughter went through a really tough year that year when she had surgery came to school with a Halo and the job that she did and Mike did as a as administrator there was amazing and we sitting here to talk about Connections out in front of her class every day she's shaking the hands and she's doing what we we talk about here so thank you for all that thank you than you know 36 years and another face that has certainly been here every day that that I have and my kids and hundreds and thousands of kids have seen your beautiful face all these years so thank you for everything that you Sandy goes so far beyond her her role as an administrative assistant in our office um Sandy is the lifeblood of our school Sandy is that person that greets everyone when they come in the door with a smile uh she's been doing that forever um from when she was a student at the school uh to now being in the front office for all of these years um families will come in and she'll actually remember uh parents that they were students at the Warren school and again that just supports the community feeling of our school and parents feeling safe about knowing that there's people in our school that truly care for their children as well what Sandy does for our staff um Sandy is one of the matriarchs of our school that takes care of us all uh Mak sure that people are recognized when they're doing amazing work and again we will not be able to replace her in everything that she does I'm sure I'll be learning some of the things over the next year that I'll say Sandy just made that happen now I need to figure out how we're going to do that again Sandy I can't thank you enough thank you think we're all set with the Warren school where's Janna Rose 19 years remember how much my girls used to love hang with your office and I'm sure was for thank you so see that smiling face when you walk in the building thank you short and sweet I was so excited for her I jumped out of my seat um we had our retirement party last week and I had the opportunity to say a few words about Rose so I was going to share those here um Rose is like a nautical Lighthouse for she plays many roles for seaf fares just as um people do at MES nautical lighthouses are beacons of light providing guidance and hope to people lost at sea Rose is a beacon of light to all who cross her path daily people visit Rose to seek her advice or to ask her a question she always stops what she is doing to connect and provide support to whoever rolls in ligh houses are designed to withstand harsh conditions Rose withstands harsh conditions like upset parents angry students and frustrated staff both Lighthouse and Rose are still standing after a storm I learned that Rose started 19 years ago and I was so fortunate to have the last two years with you there you are the brightest light for people who come in you are helpful kind patient and loving and we wish you all the best in your retirement and I will miss you and then miss Carrie Underwood 33 years oh my goodness and I know beyond teaching you also served on the negotiating team and did lots of other things I'm sure thank you your inate congratulations Carrie Carrie's analogy was to a head lifeguard um because if you spent time at our school you know that Carrie takes care of herself and her children and what they need but she's also got an eye out both sides of her head for what her colleagues need and it's been a pleasure to watch her Mentor younger younger teachers newer teachers and to share the wealth of all of that she knows about children her great strength is teaching children how to read and working with special education students and just being generally a wonderful fifth grade teacher and advocate for kids so thank you for everything that you've done Carrie thank you I will miss and then Dave djalo I guess you're not going to be a to speech about are you GNA do your own he supped to talk about himself he is no I Dave here he was the history teacher for my oldest son Jake one of his favorite teachers in the building and so you've been here and a lot of different worlds history teacher you were the dean at the high school that's true and now principal of the middle school and so you over years contributed so much to all of us and work withous administrative team and imped lots of lives of different all right Michelle Smith I'm gonna start this one you can come up and I'll stay with my microphone because I want everyone to hear this m Michelle I want you to know how much we appreciate you um I've served on the negotiating team with you a couple different times not the most recent one but certainly we have experienced doing that together and um those are private meetings nobody else is in that room but everybody everybody needs to know how much of a fierce Advocate you are for your union and I respect that so very much and you you always were so such a fighter for what your constituents need and want and and at the same time worked with us and with Jim on the outside to make sure that we came up with um deals that work for everybody right it's it's not easy and sometimes we're stressed and sometimes we're not happy with each other but you always just carried yourself you know professionally with the utmost respect for who you were representing as well as us and um it's very unusual we hear that all the time when we go to conferences we hear that there are things that happen in Ashland that are just not common in other places we read the papers we see all the fights with unions and the strikes and all the things that have happened and the fact that those things have not happened here you're a huge part of that and you will be missed and I appreciate you and even though you know these things are set up so that we're like at a different side of the spectrum uh at the end of the day like there are people that are in this room yourself included have been here for more than 30 years we want it to be a good place to work we want it to be a good place to raise our kids and educate our kids we want to pay everybody as fairly as we can and there's only so much to go around so those things cause tension but um I think we do it well here and thanks to you you're going to be missed [Applause] so congratulations Michelle for 33 years of service uh to talk about roles uh Michelle serves as our general music teacher uh also as the Union president and communication with the Union throughout my years as principal there she is the chorus director um recently put on chorus concerts which she did every year since I was there also worked with uh Mendes students providing private lessons so coordinated a lot with Brian coning working with uh not just students at the middle school but students at the Mendes school as well while I was there she also served as the music director worked with many of our drama or theater teachers and assisting in Productions so she's certainly served many roles since since I've been there and long before I know and has had an impact our um General music teacher and unified Arts teachers see every student uh over the course of the year so some teachers I know see a certain amount but if this year we have 680 students within the building Michelle would have taught 680 students so when you think about the amount of just the amount of um access the amount of impact and the amount of students that she's interacted with over 33 years it's pretty pretty overwhelming so certainly for 33 years I want to sincerely congratulate Michelle and uh wish you all the best in your retirement so thank you everyone thank you Michelle thank [Applause] you so um we're coming to the end of our ceremony and you're free to leave as soon as it's over but I just want to collectively thank you on behalf of all of us up here here and really the entire School District I'm overwhelmed with um the amount of talent in the room and the amount of impact that you collectively have had and I it's almost uh panicking because you know when you all leave it's it's a big hole and I know we have a lot of great people still here but there's a lot of longtime amazing all of you people that have done a lot for all of us so wish you the best in your next phase I I hope you find you know something meaningful and enjoy your time and that you come back and visit us so thank you for everything anybody else no so I will let people scoot out if they want to and then I'll move down the agenda you thank you have a good night thanks car I know sliding around tonight thank you for everything all right next up we have is there anyone in the audience who would like to give public comment CC doet hello hi CC duet having graduated two daughters from this wonderful School District it was beautiful to see all the commemorations tonight so Bravo to Ashlin um as we know ashin became the first in the na back in 2014 to begin taking precautionary measures with wireless technology and as I was presenting to the select board recently it dawned on me that many in our district have not followed the science that has come through in the last 10 years so I wanted to bring to your attention some of what has gone on uh when I spoke to the select board they said well we don't really see anything in mainstream media there's a good reason for that mainstream media is owned by the w less industry and their parent conglomerations so we're very grateful when well-known groups like the environmental working group who puts out the Clean 15 and dirty dozen pesticide list every year when they start taking this issue on and they have put out some really amazing fact sheets of late this one is a study on wireless radiation exposure for children should be hundreds of times lower than current federal limits and I think I've mentioned in the past that the FCC has been sued for ignoring 11,000 pages of evidence of harm and I today received something in my inbox on the published research on the health effects of nonionizing electromagnetic radiation and there's a section here on children's vulnerabilities especially and there are sections on Wifi there are pregnant and prenatal exposure studies brain impacts memory and cognition Behavior behavioral and emot fertility and reproduction DNA damage and genotoxicity cancer and wireless radio frequency radiation and it goes on and on headaches electromagnetic sensitivity diabetes obes obesity oxidative stress miscarriage endocrine system immune system and uh it's having a big impact on our flora and FAA as well so the studies are all there they are peer-reviewed and highly regard Ed journals so we have the science and I'm really hoping that we will get back to looking at this issue as we promised we would do a decade ago the school committee under Lor's tutelage there um had said they would stay on top of this issue so I think it's time to bring it back front and center summer is a wonderful time to look at this because there are very simple solutions to be had with regard to reducing exposures and swapping out wireless connections with hardwired connections so Lori the last time I gave public comment at the end of May we discussed asking whether we still have our precautionary measures posted in the school so I would appreciate your feedback on that and I requested a meeting so that we can sit down and talk about this and maybe start sketching out some ideas thanks C thank you okay next up is the field trip proposal The Varsity cross country team Vermont August 30 to September 2nd sure please than you be great thanks yes please thank you hi share names um my hat tonight is head coach for the um Ashlin High School cross country team but I also wanted to introduce I'm not sure if all of you know John Briner and EM Emily Riley who have been um coaches um volunteer U for the last four years um and as you have seen um our numbers have grown immensely over well over the last four years but especially over the last two years and I think a big part of that is um us creating um a a solid team um kids want to learn to run they want to run they're developing a passion for it so the idea of the camp came out as a team building um activity but I think I want Emily to talk about that a little bit okay so we'll be going up to Vermont um it would be at my parents house um so we'd be camping in their yard but it's on um it's at the end of a dead end dirt road um several hundred acres of woods five miles of trails so we'd basically be running swimming hiking bonding um there might be a talent show involved this golf um and it would run from the Friday before Labor Day to the Monday after so it just be Labor Day weekend and they need to swim in the lake because showers will not beable yeah the house is on a well so there's a not unlimited you're going away with a bunch of teenagers with no showers yeah okay you might want to think about that againn yeah and they're running great any questions or do did you have some other info that you wanted to share before I I would just say it's a common thing that high school teams do it's something that some of us have been counselors at my high school team did it all four years it's just a great it's one of those things about being a high school athlete specifically being a high school Runner that just it's something that everybody remembers it is that team bonding team camaraderie aspect you go at a camp and and everyone just kind of becomes a team and and really stretches and focuses on their goals for what they want to achieve over that next year um we also wanted to say that it is voluntary so if there are um kids or their parents that are uncomfortable with it um there are um options right and there's no penalty for them absolutely not yeah but I have a bunch so you you can go first you want I was just going to ask you know in terms of how many people are going is there any selection criteria for who gets to go and you know kind of the financial component of it is you know how uh what is the cost and how are we making sure that it's it's available and accessible to all the kids that want to come so I guess we don't know exactly how many kids can go because we had to do this step first before we could really put it out to them um we're kind of estimating 20ish we had I think 30 kids on the roster last year so every kid we've talked to has been very enthusiastic about it but I know there's going to be people going away and families that can't go um right now we're looking at about $100 per kid to cover food and we're going to rent 12 passenger vans um to cover that if finances are an issue we do have money from our snap raay um we have several thousand dollars from that so um we definitely wouldn't let finances be an issue and anyone can come to incoming freshman you know it's not just a varsity thing or just for certain Runners it's for the the whole team great excellent thank you so this is kind of a a cool but unusual uh kind of trip in that you're going to a private private residence and and there's going to be swimming in a lake and so uh I assume we're going to be coordinating with nurses about any any you know uh what staff members are are going is it just one oh from ashin public staff myself and then three of our coach okay soy yeah so but we're going to be working with the nurses on that uh and and I was going to ask if there swimming involved how are we you know what are there going to be a calls there is somebody going to be watching out not just let I know these are high school students but still if there's uh those kind of things we don't want uh on accidents and you know especially you get a group of kids nobody wants to admit they're the one that really can't swim all that well right so uh so do you have have you already thought about that and ensuring that there's rules and someone's going to be you know watching that component of it so another hat that I have worn um throughout my years is um the DC trip um with our eighth graders um and I I'm still standing um but there have been sleepless nights making sure that everybody is where they need to be um I do coordinate with the nurses um at the beginning of the Season nurses and and I specifically um talk about food allergies and whatnot so that of course would be part of it and and then uh you know can you make sure that everyone involved involed you've you've identified because this is you know it's unusual and that it's not a uh you know a prepared trip by a professional organization and it's probably you know kind of rural but that you you know where the where the emergency services are everybody knows how to contact them and things like that so you're not you know trying to figure that out at the time I mean it is so where we're going to be is kind of the middle of nowhere but it is 10 minutes from Dartmouth College and so there's Dartmouth College medical center Children's Hospital at Dartmouth which is second only to Boston Children's Hospital um for you yeah so just prepare that you know all those things that you know we take for granted on a lot of our trips because they're you know professionally you done and we're just kind of have this the eyes for the trip right so just it's cool and and it but it with that unusual uh unusualness I ask these these type of questions and kind of just to piggy back on the cost stuff just when you're when you're going to the kids and you probably know a lot of the kids you probably maybe how get a sense but one of the things we talk about with a lot of trips here is how do we ensure that the financial component isn't preventing anybody from raising their hand saying they want to go right um and this is pretty low is but you know we have lot lots of students where if it's more than 10 bucks it probably they wouldn't wouldn't ask their parents for and they would think not to go so right so we always um not that we've done this before but for other activities let parents know that um if they have any of those financial concerns or other concerns to reach out to me specifically and we can work it out so it's not through everybody needs to know that my child needs some assistance yeah so so as long as you're thinking about that how do we get people to raise their hands regardless and um that's something we talk about with a lot of the trips we also have a better little bit of a lens of it because they do have to pay the activity fee to join the team so if there's already that hardship there they're going to self-identify so it makes it a little bit of an easier conversation because we become aware of it they already been through that process and we formally in practice for two weeks and also on the CPR front five of our Runners are actually trained Arc counselors and one is the The Lifeguard for Arc over the summer so we do have additional resources on in our own peer population across amongst all the coaches too that's cool and you've obviously thought about it so that's that's good so the only I I have sort of the same types of concerns that um Tina ball voiced I think we did have a trip that was kind of similar in the sense that it was there wasn't an outside organization running I can't baset it was basketball okay um I think one of the questions I think I raised then I just want to ask you now is um since it's on private property it sounds like it's your family residents um and Cory Che obviously you all have done them is there going to be anybody else in the house or on the property that hasn't been Corey checked when you're there it would just be my parents and they could come down like if they needed to come here and get a Corey um you know they're obviously do that okay they wouldn't have to come just fill out some paperwork okay but although they do come down they're down here oh if they're here anyway but um but I'm sure that's something right we could do online that they wouldn't have to come here but it's probably a good idea just it's I think it's required by any adult that's going to be around any uh schoolage child from our district has to be C told them that they would probably need to do that yeah they're fine with that so that that would be the only that was my question that was the only other concern I'd have and and I'm certainly if they going to assume going to check out or you wouldn't be doing this at all so um and and then the other the concerns just about medical and supervision and you know I think anytime you've got 20 teenagers um you know obviously but you work with them all the time so you know what you're getting into and I was actually going to ask um Amy if um if I could take the first aid bag with theator the a device in it as well just I carry that everywhere in my car anyway so excellent and and I assume that you're requiring everyone to take the these uh the Vans up and not allow for any any private uh or well no students are driving but if parents we'll need some for parents just for amount of gear but no students wouldn't would only be in the vans so you're talking about the chaperon because there's going to be the three of us coaches our spring coach will also be a chaperone and then we'll probably have two of our parents that will be there as well because we only need people to just help us cook it's even with 20 kids and four of us running we still probably need two more people that can run to just manage the pack all the way through for sure but it's yeah so we'll put all kids in the Vans and all gear will be in private and we'll get those parents fory checked as well thank you yeah I think so when we when we do vote I think we typically when there's some unknowns and they're still working some stuff out we just kind of uh make it conditional on approval by you know kind of like Jim and Chris have you already done that part I mean the have you already done a final approval on this reviewed or you going to sometimes like the packet comes to us since already been signed off on by Jim and Kelly it's been signed off by Kevin it's been signed off by Mike it's been signed off by Kelly okay I always wait for the school committee before I sign it but I'm totally 100% the trip and you know if you need me to stop in at thatford I drive by there four times four times a month yeah right I mean you know the roots I know it well did you not learn anything anything from going to Europe I mean uh no but I'm just saying I go home a lot so sah goes home a lot as well so we're field yeah I'll move to approve the field trip for the to I will move to approve the field trip proposal um for farity cross country team to Vermont for August 30th to September 2 um subject to the superintendent's review of final safety concerns second all in favor I I I okay and I just want to thank the three of you too for the incredible effort that you've put into the team my kids are not CrossCountry Runners but they've both benefited from the growth of the programs being a part of winter and spring track and it's a testament to you and all of the work that you guys have put into the team so thank you it's a really incredible program you're welcome good job thanks thank you I do I know okay appointment to the wacka cable access board who's doing that uh you are I am no is anybody pres they're they're not um so barberism uh something to note because uh Makita Keegan uh was uh select elected to be on the select board uh she has to give up her position on the uh the cable access board uh so Barbara had called me and there was interest from uh deputy chief Lynn Moran to be on and to fill out the rest of the term for Makita and she's just looking for that approval from the board because we we submit one person to the cable access board what's the remaining term the remaining term is through 202 uh she resigned it says through 2026 Mark December 31st 26 got a motion two years I'll move to a point Lin monan deputy chief Moran yep deputy chief manahan to the wacka cable access board as the school committee representative second all in favor favor hi excellent okay an update on the counseling social emotional learning Jen Taylor Jen Taylor I will share the slide deck so give me a second Jen please okay all right so I am just going to do hopefully a short and sweet uh highlights um from our department this year um so my first slide um is talking about cartwheel care which is our um tella Health uh therapy partner um that this was our first year with them um so uh they provide um teleah Health Therapy specifically to school districts and um uh the nice thing about them is that we do not have to there are no waiting lists so our students who are referred to them from our um School counseling staff and our um Psych ologists uh have about a s to 10 day wait before they um actually start seeing a therapist um they all their therapists also speak a variety of languages like a wide variety of languages um so that's not a barrier um and then there's obviously no barrier in terms of traveling anywhere because it is virtual um they also take all um uh insurances so it's been a really great partnership um our families have reported um that it's worked extremely well our students are reporting that they really like um this format of therapy we have referred 38 students who have um had continuous therapy um this year the top referral reasons are um to develop coping skills um students who are anxious and students who are experiencing stress our highest percentage of referrals have been um 43% from the middle school which I think really makes sense because that is kind of the um area where you know I have heard all along that our biggest social emotional needs are from the middle school and um a lot of our middle school kids do not like to go in person to meet with therapists so I think this has been a really good um uh Avenue for our middle school kids to um get treatment um after we did our uh signs of suicide this year with our eighth graders we had quite uh uh increase in referrals to cartwheel care after that um it mostly kids who were just experiencing a lot of um not necessarily suicidal ideation but just a lot of anxiety and stress that they had um endorsed on um and in some depression that they had endorsed on the um uh scale that they fill out and so when we were meeting with them after we said oh we have this would you be interested and um um and then we called their parents and so we that was um when we started to really refer a lot more kids and so um we will be continuing our partnership next year thanks to Karen spa and the um grant that she's continued to earmark for us um and the nice thing is our students can continue to work with um the cartwheel therapist over the summer so that does not end we can continue to refer students over the summer so students from the um summer programs with us if um any of the staff notice that um they are in need of therapy we can make referrals um next year they're also adding a family therapy component so students who are in there if um they need that family therapy piece which a lot of times they do they are also doing that and then they're also um adding a school staff um component uh and they're going to make sure that there are different therapists for for the school staff so that you're not seeing a therapist isn't seeing um a School's teacher who would be seeing a student they have in their classroom um so uh I think I'm I'm excited for that because I often get calls um for from from principles or from staff who are looking for something quick that they you know rather than waiting for you know six months to see someone something something quicker so I am excited to be able to offer that staff next year before we move on Jen can I just ask you a quick question yes you can um you talked about the cartwheel taking all insurances but also it sounded like with support from Senator spilka's office is there grant funding and and if so what's what's like the net costs to the district even if it's covered by grant funding I just want to get a sense of it yeah so um the yeah so they take insurance but we have to pay them for because they have to we have to pay them like a a Fe to for their therapists and um it is I think this year it was about like 20 4,000 okay next year it's it it went up to like about 30 something because we added on the teachers and and things like that okay just I think it's a great program I just wanted to have a sense of sort of what we were what we were contributing to that cost and how it worked yeah thank you I was just going to ask if the grants from that Senator spilka helped um secure cover the full cost of that or the full cost yep yeah that's what I thought just wanted to go can you speak to the the grant it's Karen is sorry Karen has designated this for a number of years through her social emotional U Wellness programming that she's really you know such a strong advocate for and uh we've been we've benefited greatly I forget what the amount was this year it was 100,000 this year so so it certainly covers the cost of what we're outlaying great so so J with something with a with a service like cartwheel care uh is there anything that they do to that because they there as they as a service have uh the ability to to see what's going on with the the the overall body of of people that were that are going to us from their from our district do they have any way to then provide us feed generalized feedback of different things we could do that could support our our students and staff differently or better yeah so that's actually a big part of it I meet with their program manager once a month um to talk about our students and then um each therapist uh reaches out to the school counselor or psychologist who referred the student um as soon as they start therapy and um the as long as the parent signs released for that and um then they uh usually about every month they communicate with each other or as needed to see you know what's going on at school um our therapists or our counselors or psychologists will say this is going on you know can you talk to them about that would you recommend anything for school and you know vice versa so that's a huge so but if there's patterns or anything like that we can do more holistically that could support our students it'd be through those Communications uh that then then we would be able to notice uh notice those patterns and and Implement something or look to do a different strategy internally uh that could potentially you know uh hopefully avoid maybe you know one of these some of these students going have go out for for this right correct and then also like I just got a 504 referral from one of the cartwheel therapists um so we'll get you know things like that and they um part of cartwheel is also they have um psychiatrists so sometimes our um counselors will say you know I'm really concerned about um you know this student and their anxiety um and after the therapist has started seeing the the student for individual therapy for a certain amount of time um the they might then make their the psychiatrist referral right within cartwheel care rather than having again to go on children's hospital for a long weight list so that you know eliminates that so there is a lot of that consultation piece which is really great because we don't always get that with um our outside clinicians it's it's a lot harder to do this is built right into this um model so well I actually interpreted your question a little bit differently and and that triggered at least a thought different from mine which is sort of looking at whether you get feedback on some sort of um what's right to sort of um deidentified basis so that you you know for example we're seeing um a lot of students come from an ashon high school that are struggling with X or reporting problems at school so that we as a School District or as a building might say you know what what what might be the common cause or what are we doing that could be better supportive of our students sort of outside the counseling realm but either programmatically or With Attitudes or what have you um I mean to me the most like egregious could be if you had students that were all members of the lgbtqi plus Community right um a community that often needs more um support but we're all reporting addess at school because of how staff are responding to them and supporting them that would be important for us to understand so we can address other things he asked my question better okay so I did understand what you're asking so sorry I did not so anyway I don't know if they just curious um we we don't have access to that at this point but um I can certainly ask for that because they're really I mean this is their I think second year um as an organization so um I can certainly ask our program manager that that is something that they could collect um and provide to us just like they provide um just like they provide um the information about you know what the referrals you know are like the coping skills the depression anxiety like the top reasons I'm sure of that yeah I mean what we both were asking is they have the ability to you know kind of see what they're seeing and seeing patterns you know de identify things so we're not getting anything other than this is what we're seeing and then we can take that back and whether it's a support difference whether it's something structurally within the school or whatever that is that we can instead of just saying hey I keep I have these Band-Aids I'm going to keep on putting these Band-Aids over here we might be able to say I don't need the Band-Aid anymore because we've made an adjustment of some sort right right right yeah yeah I mean I raises my privacy red flags and and think this is kind of private clinical therapy that's we're just providing a connection to private therapy and so there I have a lot of red flags that get raised about the sharing of any of that information but I don't know um the question but it's you know it's definitely a tricky it's a tricky it's a tricky mechanism to get feedback from because it is a private service we're just connecting students with it although it seems like and do the majority of the parents sign the release that allows for you know the sharing of at least some information between the so so I would imagine this particular ular situation uh would allow at least sharing of some information if if a fair portion of them are are signing that release but yeah I I think Tina raises a valid question and may very well be they're going to say that's not really what we're in the business of doing we here it right so I think fully understood um it may also be that you know in terms of the overall communication that's coming back into the people that are authorized we can be aware of of themes I think that's really the bigger question of however we get it if there's an opportunity need to learn something about ourselves absolutely agree at at a building based level a district based level um or what have you you know let's at least keep our eyes open for those opportunities that's all yep absolutely and I I'll bring that up with our program manager and see what she says Okay um all right so car Solus is another um partnership that we have just begun um so carolus is um similar um but they don't actually provide therapy they connect um families with um therapists this can be in person or or virtual um so uh this is also for our staff our staff's family members immediate family members our students and our students immediate family members um so uh and they also have care coordinators in almost every language um they're open you know 365 days a year I can see on the dashboard like when people are calling they are open like 24 hours a day so a care coordinator is always available so I can see that people are calling at like midnight 2 o'clock in the morning because if people are um worri really worried about themselves or a family member they might be doing this in the middle of the night and a lot of times they are um so uh we've only had a few um pleasure we've had a few referrals from our our our whole administrative team has been trained in in this so far so everyone can make referrals um of students or families or staff members um and all of our counselors and psychologists can do that as well and they've all been trained um we've had I think four student referrals so far and all of those four are currently in therapy um and uh we've had a few staff referrals as well um with staff referrals we it's completely confidential so I can't see none of us can see who the staff member is but we can just see that there are staff members that are currently taking advantage of this which is what we want um they can uh they can connect people with all different levels of care so not just outpatient individual therapy but inpatient um different levels of hospitalization um not just therapy but also substance substance use Services um so it kind of expands what we are able to connect people with um uh which I think is um really great um for us to be able to do that so I'm hoping that um next year we'll be able to really use that uh a lot more um so again this is um about a 12,000 sorry I keep pushing this this is about a 12,000 oh you did okay a $112,000 um service um and again this is from the Karen at ear Mark so um we're really for fortunate to be able to have this and our councilors really excited about it okay um so I wanted to share some data we've just started working from our strategic plan um one of our areas was to ensure that um all of our students have a trusted adult so um for our K to five students we really didn't have um uh a way of collecting data for this so this is something that our school counselors um have been working on this year um so I just wanted to show you what this looks like at Mendes and Warren so both schools this year the counselors have created a way to explicitly teach what a trusted adult is and then a way to collect that data so you can see on the left the Warren school um is an example of one of their slides of what a trusted adult does um and then on the bottom you can see um this is what the student stent will fill out at the end of their lesson I can name a trusted adult at school and home so you can see the student drew a picture of Mr Regan as their trust adult at school and then Mom and Dad as their trusted adult at home and um the counselors uh great picture provided me with lot of pictures the glasses uh and lots of different um uh teachers and uh Professionals in the school and it was really really great to see that um and um uh what what they did went even further is they created a whole spreadsheet at Warren school and they have listed you know uh so miss Mrs lerys is listed and then all the students in the school that identified her as their trusted adult are under that um and they have it by grade level so they have an entire spreadsheet um identified with each student's trusted adult every student in the whole school has a trusted adult so this is our first time we've ever had an actual way of collecting data for that and an explicit way of teaching it um so I was really pleased to see that um at the mindes school they will start collecting this data next year but they have developed their lesson they are choosing to show an actual a video about what a trusted adult is again sort of developmentally appropriate um for that age student have a discussion of what it means to be a trusted um adult and um administer they have a wellness questionnaire that they ad minister with the adult trusted adult question in it and then they will go and find the students who do not have a trusted adult school and make a plan as to who can connect with them to develop that one of the things that um the counselors uh at mindes in the Middle School um bring up to me a lot is that um oftentimes it's the students that are meeting with um administrators or counselor on a daily basis that say they don't have a trusted adult um so we are hoping that by explicitly teaching what a trusted adult is who a trusted adult is and what they do that students might be be able to say oh Mrs McGuire is my trusted adult um Mrs L Rena is my trusted adult but we don't know you know and and sometimes students don't like to you know I think as students get older they don't always like to identify who their trusted adult is so um we have to think about that as well when we're relying on students to report trusted adults um so this is kind of the beginning of our collection of this data so so Jen with with so this is done uh like during a lesson or something with with the counselors yes um which I think is is great we've always wanted to be able to map that and map that out what what would we how would we identify students because I could see if you're in this lesson and you're asked to do this you're going to write down somebody right you're you're you're not especially if you don't have a trust you're not going to feel comfortable saying I don't have a you're going to be like Mr ran what's my teacher whoever it is because that's probably what's expected of you right and so what can we do to try to really identify those I think it works for a large percentage of the student this will 100% be accurate work right but for those other ones that may not they just might be writing down what you know easy answer is Mr rean or my teacher right um but if that if they don't feel that that's true you know how how could we possibly um identify those those students and and and identify that need right than I mean I think that's I I'm asking you probably don't have the answer because it's a hard it's a hard it's a hard hard answer right but yeah I I think that our counselors would probably have a pretty good idea of those of those students already um I think that honestly at Warren I think most students really would have a trusted adult um just from from being there meeting the students I I I think that most if not all I mean I look I look at uh Pete's story tonight of I think was Miss Kane right about you know that the parents said that this kid has never felt connected to a single soul at school before right and so that that student right there now you know Miss Kane's class obviously I think the students were really connecting with that student but um but yeah so there there was going to be those students that and it might not be it might be because they they came from somewhere else that you know I've heard other stories of of students that transfer in that school was very traumatic for them for lots of really bad reasons um and and so may not be something we're doing but how do we you know whether even it's during the you know something we cognizantly look for why people why kids are filling it out but identifying those ones that may be struggling to fill that out or right or deliberately filling it more more deliberately filling it out because they think they're supposed to right right and I think that our our counselors are really good at identifying that during lessons and sort of knowing the students that might be struggling with that um I also think you know one thing that they could they could do during lessons saying if you don't have a trusted adult right now that's okay we want our goal is to make sure that you develop a you find a trusted adult during the year so you know because we don't want kids to feel like you know if you don't have one right now there's something wrong with you you know so I think you know I can I can talk to them and I I bet that a lot of them are already saying that in their lessons but um I can talk to them about that because we're really just developing this because this hasn't really been done on a I think it's great we' always talked about you know uh having that connection M right yeah all right Jim's pushing me along no he's pushing Paul along all right so um we already have trusted adult data at the middle in high school level um and what I hope is that by teaching it explicitly at um Warren and mes once they get to middle and high school they'll have that good idea of okay I know this question you've asked it to me every year I know what this means um um so on these charts we're only looking at the first um uh bar graph on the left for for both of them so um you can see this data is um just from this fall um this is from the Metro West adolescent Health survey and it's done um every other year um so this is just from this fall um and so 69% of females at the middle school said that they have a trusted adult at school that they can talk to about a personal Pro problem and 63% of males this is um consistent with all of those schools in the Metro West um same percentages pretty much um on the second on the green um graph it's broken down by grade level um so it makes a lot of sense that um the longer you're at the middle school by 8th grade um it goes up to 70% so you're 59% um have a trusted adult in sixth grade 68% in 7th and then 70 and e8th grade the longer you're there the more you're developing relationships with people in the building has this been in previous uh studies and are we improving yes so the next um graph is going to show you that can I ask one question on that sorry Jim um the last data point here talk with a parent relative or other adult outside of school yeah talk with yeah so like if I read that literally and I'm just trying to understand again what it means that that's sort of my kids coming home and talking to me or not and so there's an as next to it Mark about emotional challenges or problems okay that's Move Along read the fine print it's really fine really fine um all right so this um answers your question um Mr Kendall so um this shows data for our Ashlin students at the middle school from 2006 um till 2023 um so you can see that um 2006 The Trusted adult question for this is for all students female and male 68 um was at 60% we went up in 2012 to 80% and then we started to decline um until we were at about 60% in 2021 um that decline in 2021 was right after the pandemic that makes a lot of sense all schools across Metro West were um in that decline um because they they weren't feeling connected because they weren't in school um and uh you know all Metro West schools I was just at this Metro West meeting um last week uh so we were able to see everyone's data have started to go back up I'm really happy to see that we're going back up so we're um about you know 69 70% now um so it's great to see that we're Rising our kids are feeling that they're belonging more and that they have trusted adults so that's exactly what we want to see we want to see it to continue to go up obviously I'd love it to go up to 80% again like it was in 2012 but that's where we need to put in more interventions and that's tells us that we need to do that so um that is what we will do um and then this is the high school data um so you can see there's no difference between the male and female um at the high school it's 70% um on the green graph um I again uh the longer that you're in high school um your percentage is going to go up in terms of um you having a trusted adult so it's going up to 77% of students feel they have a trusted Adult School in 12th grade so that's really positive um and then the next graph is going to show you over time again um so we didn't have a a big decline um like uh like the Middle School graph um we actually kind of had a a slight increase um um over time to 2018 but we had that same you know same dip again for the pandemic which makes a lot of sense and then we went up um a little bit uh in 2023 so I think students are starting to so just on the question like that Mark was talking about yeah can you describe to me what it means it says I talked to somebody and it says about emotional challenges the percentage of what is it the percentage of students that said that they they talk to somebody about overall or is it I had an issue and I talked to somebody and that you know what I mean because there's there's two ways to slice that is like so is going down there a good thing because our kids aren't having the issues or is going down a bad thing because the ones that are having issues aren't talking to people so I didn't really focus on that question because that has nothing to do with a trusted adult so I don't feel like I can really give you an answer about that right now right I can definitely give you said I just see it going down there where everything else is going up and so I'm like trying to understand that question right is going down is going down good or bad I don't know because if it's is it does it mean our students aren't having those issues or is it meaning that they're having the issues and not talking to people I don't you certainly can look at the correlation the the actual question yeah I would have to look at the question I don't know what that question exactly says have that right yeah we do it's it's not not it's not important I don't want to real but but dat certainly whether whether what that meant yeah I just wasn't focusing on that right now so I don't I don't want to give you an answer that's not correct yeah I was the only one that didn't go in the same direction as the other ones generally right yeah um and then this is going to be a really short slide um so I just wanted to point out that um we are starting to um train our staff in a trauma-informed teaching approach um that really goes along with our responsive classroom um and uh so far um I have trained all the Warren teaching staff and esps um and uh then next year this is tier one approach um and uh it's all about um sort of your your teacher being regulated and co-regulating with students and um and so we're hoping you know we have seen since the pandemic like a increase in student behaviors and students having a very difficult time being regulated throughout the school day so that's why we started at Warren school because we're really really seeing an optick in that and um Mr ran and I wanted to work on that um so um that's why we started there and then um in the fall we'll be working with minda's school and the preschool to train their staff as well so I love going in the hallways and seeing the zones of Regulation I always check myself before I figure out where I am before I go into a classroom it's actually great so okay questions for Jen thanks J questions thank you J thanks okay next up is Sarah okay paway School Improvement Plan update hello Jen is this your phone someone that phone up uh oh yes it's I think it's Emily Riley her husband just texted me okay I'm just gonna leave it right there what thank you um thought she had escaped you will be my slide assistant Jim I will I'll be your slide assistant perfect um so we tell me go beep when you want me to move okay um we've had a busy year um our school Improvement plan I think I mentioned there's just three of us um small and mighty goes along with our small and mighty preschool staff but we really have um done a lot we picked um I I think we called them indicators right in each of them so we um as a staff spent some time um during uh one of our PD to identify which indicator we wanted to focus on on the new strategic plan so we kind of picked two in each of the sections um they're right there just hitting the four major kind of Milestones or pillars that we are focused on as a district and then if you go to the next slide I'll just kind of hit each one um in equity we really um wanted to focus on um establishing our inator reliability you know thinking about data in preschool so much of it is play based assessments you know um a drawing of their self-portrait um you know and how do we calibrate that so we're talking the same about kids in different classrooms you know so what is that measurement some of it is informal some of that is calculated and calibrated together to say okay we're going to look for five defining body parts we're going to look for um sizes of letters when they're learning to write their name in a certain you know number of inches or within a prescribed box or area so we've really worked really hard um to look at our inform formal um measure so that we're scoring or talking about children in their performance the same way our main form of assessment is teaching strategies gold um which um is a great tool for us um we don't utilize the full report um we use about 25 indicators that we track three times a year um so our teachers need to participate in about six hours of interor reliability courses uh where they take quizzes to make sure their um calibration is good um we talk about those at our curriculum meetings um Jeanie Bernal has been our curriculum leader this year um and she's been really focused on making sure we're um all talking the same language and vocabulary as we're looking at student performance and growth Our Big Goal this year for me was to kind of align with the Warren and mindes school to find a way to look at data um at the preschool level not just for the special education students that have IEP goals and objectives that are so data driven but all of our students um focusing on student growth but also class growth age group and then overall program right um so we are um we had two data teams um it was a little archaic in how we did it because we haven't yet utilized open Architects that's going to come in the fall um so we made our own py graph charts by taking all of the individual data from tsg um and it was really cool to look at the growth between um December March and we did it a little bit early it's normally June but we did it in May so we could have our last curriculum meeting looking at that growth then as a staff we could really have good conversations as to where is our instruction need to go if all four girls seem to be a little bit delayed in XY or z um so that's kind of helped us springboard into when we get to curriculum how we've modified and supplemented our curriculum so um next steps for that is we're utilizing open Architects Mark U Mike has us in touch with um finding a way that they can utilize that software has how we've been implementing it and that will go live for the fall so we won't have to make our own Pi um charts for data um and the staff have started to play with it so it' be great to look at other forms of assessment for preschool developmentally appropriate measures um we've been working um a lot on just data collection and utilizing all of our staff including our esps um and so that will be a big Focus for us um just across our programming um it'll support the new IEP and our IEP needs as well as just good instruction um and data driven um decisions um we're going to continue to research um different assessments um making sure that we can highlight inclusive learning the differentiation and then the language support um I should have pulled the um percentage but it's more than half of our families are dual language or multilingual um Learners in the home and when you think about three four and five they're learning their home language as well so it's really happening simultaneously and and what kind of curriculum support can we get in that area um so that will definitely be something we're looking at Mike's been great at including us in the table for the vertical team meetings um when we're looking at new curriculum and obviously we're going to hope to continue with that um there's not a lot of preschool boxed curriculum so thinking about how we can just make sure that we're aligning as much as possible to provide that exposure to the kids that are then going to have that full-time kindergarten question okay I just keep going I'm sorry you could no you can stop me at any point for questions but um so the social emotional learning pillar we really focused on um increasing our implementation and integrity of all the many aspects of oural um kind of curriculum and life we've got a lot going on at preschool because everything needs to be explicitly taught we can't assume that they know what the expected behaviors are what it means to be kind what it means to be the line all of those things so we um continue to utilize our PBIS that's fumbles our be there um for be kind and be safe we also have a few teachers that have been trained in responsive classroom which aligns with the K through 5 model so they've been workshopping that out with us and we've been building some PD in there um Jen two years ago um helped us Implement zones of Regulation and feeling stations um because what's developmentally appropriate at this age is just identifying feelings um in ourselves in stories those sort of things so we have a curriculum that that starts with us in the fall and then we also spent probably three years looking at a social emotional curriculum to um kind of upgrade our um Second Step that the district had been using for the past about 15 years so we're using paths which has some great puppets um for talking about different strategies um for coping um participation and just overall social skills um so of our classrooms taught the zones and the feeling stations we're in year one of paths so we'll be um boosting that up and really looking at the data from there for their pre and post kind of not really tests but just assessments of student participation um and then we've added that into our curriculum map scope and sequence um as I said there's not a lot of prek um curriculum so we have a master scope and sequence that all classrooms are using and then teachers have their own autonomy to put their own flavor on it but then also differentiate based on the Learners in their room um but that's really helped us with a consistency that I can walk through and know what each classroom is working on each week and then see how they modify it for who's in front of them um the um feeling safe and supportive and a learning environment a big part of that was family involvement and that indicator we focus on bringing back bless you all those things from Co that we weren't able to do all those great family events um so we h two um family events during the school day where we ask family to participate with their child in activities um so that was Fall Fest and field day the PTO also had four um scheduled play dates over the weekend in our in our preschool um playground space and we just had let our end of the year picnic where we had over 225 people um Controlled Chaos huge it was on the 31st it was great um so that was a great way to kind of end it we brought um parent coffees back we had three throughout the year with over 20 people participating um in each one on various topics one was about um promoting Independence um at home like with daily living skills and dressing and feeding and all of that good stuff getting out of the house in the morning um one was on our PBIS and um expected behaviors and how to explicitly teach that and then one was about the transition to kindergarten we have a lot of families new in Ashland that it's their first kids going over um and really kind of talking about what that Warren Community is um Pete and then Katie the bed coordinator over there came over um and we had a great morning of being able to kind of ask any of their worries put them at ease um and just explain more about the programming over there our next steps is trying to find a way utilizing gen support too of some of thatal data into our um actual data team so it's not just tsg so another measurement um we want to continue to work with Mike on the responsive classroom training for teachers um and professional development for all of our stud staff I think I've said it to all of you before two-thirds of our staff are esps so finding really like important and meaningful PD for them is definitely a focus of us or for us um and the staff really want to think about finding ways to implement some social skills and Lunch Bunch groups um to get them ready for kindergarten and have some smaller group instruction not necessarily always having to be from guidance because we don't have that but it could be a Lunch Bunch with me one day and then a Lunch Bunch with a speech pathologist or or another ESP um so there's just that more social um structured but supportive um learning opportunities um in the the meaningful ways of the fun stuff of lunch or pizza day on Thursdays um next one is the curriculum in planning um we continue our participation in the vertical teams across the district for the ELA we've worked a lot with the Warren school on just that transition for all students that have come from pway up to Warren um and then based on the data and what I mentioned where we were finding that there were maybe some gaps that our instruction wasn't meeting the needs of all Learners um we created um small group instruction for all four-year-old classrooms um and Ma I mandated it throughout the um building we changed the schedule around we allowed collaborative planning time and we had focused content areas so for two months it was literacy based activities math-based and then a Cooperative game um where they had to share resources build something together negotiate that and there was a staff facilitating all of those activities to really kind of be able to um provide some good instructional support during that time um so that was great to see obviously growth showed in um tsg as we looked at the data team across the board we developed a building based PD plan for the year um we have the benefit of having our esps here with us during parent teacher conferences which is great that's an extra nine hours of PD um so we do a lot of Workshop based learning on behavior management deescalation social skills the road shows from all the other directors and administrators um and that really builds the capacity of all of our Educators in the building um so that kids can be supported in any and all um situations or experiences um Mike helped us bring in some PD um to do some responsive classroom strategies which is really important for our esps because they're in the classrooms all day and really having an understanding on why these Community meetings are really important and why we want to build the community at this young age so that they feel connected to be able to find their trusted adult um and so on as they get older so next steps is continuing to work with Mike on a multi-year PD plan the big thing for us obviously is the new IEP um improving our data collection to be able to guide our instruction um as we move forward and Resource Management um this year we focused on you know the safety of the uh environment we increased our training and practices with the emergency response drills um with the Safety Committee we added some speakers to our PA system we have a pretty old PA system at paway now that we're officially uh the oldest building in uh School building in Ashland so um we obviously need to do some upgrades now that we're going to be there for a little while um or we know we're going to be there for a little while um and we have obtained some supplemental funding for our gross motor curriculum and recess um equipment um so that will allow us to increase inclusive play and access for everyone both inside and outside that's been through support um through our preschool PTO they have their own PTO they've done a lot of fundraising for us a baa Community Grant as well um and one of the fluty communication boards um that Tiffany Barry got for the kid spot she also just got for us um at the preschool so that will be displayed soon which will be great for communication and language access um next steps is continuing the building safety assessment we're getting some new doors this summer um through the capital plan and just making sure that um we're keeping up with the general maintenance of an old building but also meeting the needs of all of our Learners we have a lot of Learners um that we just need to make sure are fully inclusive and can access um in a meaningful way our spaces um both in the building and outside we're continuing the Alice training you all know that um as part of the district and soon we're going to campaign for some kind of playground surface removal of the big structure um just trying to figure out how we can make that outdoor space um more supportive reasons to celebrate we've had over 85% participation in all of our whole school events from families um whole families grandparents I mean some families came to the picnic with eight or nine family members so it was it was a big event um we've increased access to family communication through the s'mores newsletter the talking points and the parent coffee um a lot of feedback is um parents didn't know that they could be involved in school um for whatever reason it's their first experience so really like spending that time to talk to them to say no we want you involved we want you to come in this week they're doing all the summer birthdays so it's like I'm seeing parents multiple times a day coming in for August and July birthday saying I never thought that we would celebrate those things um so it's great to see their involvement I mentioned um the PTO they've been phenomenal for us with enrichment activities um in the end of the year picnic was definitely the Highlight if you drove by it probably looked a little chaotic uh I think Mike was like how many people are you expecting and I was like well the RSVP is quite High um but it worked out um establishing the data teams was a huge huge hurdle for us um to get us thinking about more just about play that it can still be play based learning but we can measure it and we can use it to guide our practice um and you know just continuing our collaborative efforts with the district and Community Partners we started bringing back like a dentist during Dental Health week and bringing those things back that we hadn't done um since Co really so that was great Community was very open and welcome welcoming it any questions like talk about it forever sounds amazing do you want the phone yeah okay I was probably gonna forget it too thank you Sarah thank you so much okay next up is the mindes school Improvement Plan update hello Jenna hello I to share this so thank you so much for having me um as I report out on the progress we've made this year I want to just start by saying that the staff at Mendes is positively fantastic and all the work we did this year was truly um the work of everybody with all hands on deck so I just want to acknowledge the wonderful place that started all this work um Equity so our goal this year was to develop a shared understanding of equity and culturally responsive teaching and learning which sounds like a big thing to bite off and it really was a bit daunting um but fortunately we were able to work with adaptive X which is um an agency that coaches and works with different districts to help provide coaching around cultur responsive teaching and learning so we had two coaches that worked with us we had a a leadership based team at the school which included uh the school counselor Kate the assistant principal um Christy Arnold and Jen Taylor were able to help and come over and participated as well and we had I think four full PD training days for us and we translated that into developing a four-part series for our teachers where we just did a really light exploration of what it means to be culturally responsive so we spent four sessions one talking about identity one talking about um implicit bias and the of a single story and then a jigsaw where people chose what they wanted to learn about the whole coaching point was for me to be constantly modeling the way teachers should be working with children so offering agency and choice differentiation and um different levels of what what was presented and then the final activity was an opportunity for people to work together to synthesize the information and to present a final project and that's what you see up in the top Corner um we posted them in the school so people could reflect on the work that everyone had done and a lot of the feedback that I got um anecdotally from the teachers was positive they were invested in the conversations they were broken into small groups to do the work so it it felt really good uh the fourth grade teachers also had a professional goal this year to survey their libraries and to make certain that they had U what we call the windows and the mirrors for them students to see themselves in the literature so they've got a wish list of books that they would like to include um but it was was really exciting that they did that all on their own so that feel like the staff is buying in so for next year we're looking to continue our work with adaptive X um we're going to tie in there's a book called being the change we're going to tie in some of the lessons in there into our Community Learning which I'm going to talk about in just a second um and we're going to develop specific lessons and responses to when we have children using inappropriate language in school so they'll have to it'll be sort of like an adult module where they'll have to read a little bit about the history of what it is that they're saying or doing and then take a little online quiz and then we'll share that with the parents at home so everybody understands what's happening and what we're doing to address it um and then we're going to explore disabilities visible disabilities and invisib invisible disabilities and the impact that it has on our Learners because often we need to just take a minute and reflect on the whole child and figure out where they're coming from before we can make real progress in the learning so that's the equity piece so social emotional social and emotional learning um so we had our Nature's Classroom trip on Monday with a fifth grade which was really excellent and I was walking with a student uh we were kind of behind the trail and I said to him what is it your favorite thing about mes you're in fifth grade You' have nothing to lose tell me what you like or don't like and he said to me I just like being a mes kid and I paused a little bit and I thought well what is what is he saying does he not know how to answer the question I didn't didn't know what he meant and I said what do you mean and he said I just like being a Mendes kid and I said so you just like being a part of the school and being a member of the community and he said yes that's exactly it and I wish I had recorded it because that's exactly what we've been striving for um and it was just great to hear that from a student but we did this year um we do very many Community meetings but we also added something called the Community Learning and the idea was to get a cross-section of children from different grades and keep keeping with the notion that we're going to have multi-age learning that goes on at mindes and every month you met with your new class for an hour and we developed a schedule of events that was going to happen and we did a lot of con conversing with the staff to find out what we could improve on as we went through because we had a couple of activities that weren't group activities and that didn't seem as valuable because if we're trying to build community don't do a portrait kind of thing so we have some new ideas for next year going forward and um I think we're going to we're definitely going to continue to do it so that's exciting Qui question for you Jenna yeah well the kids who were together this year like the third and fourth graders will they be still be part of the same multi-age Community next like will those kids stay together as they age through that's the plan and it will get trickier with the movement um but they they can do it one thing I've learned about the Mendes students this year is they can they can do anything the Symposium they all went all the places they needed to go so it'll be great and The Trusted adult which is such an interesting theme that seems to be coming across tonight so that was part of our specific goal so this was interesting we asked the adults did they feel the children formed connections so next year we're going to be asking the children so we flipped it um and we do need to think about what about those 6% that we're not sure about there was this question like going to each classroom teacher and asking them about the indivual stud the individual students in their classroom and this is the percentage of the individual students that they don't think have or are they just just a general that's a great question this was a General survey and one of the questions was as a result of Community Learning do you think your children made it wasn't there was nothing quantitative okay because it would be interesting to do it we asking students but the INE you have the opportunity to say hey I know these 20 kids do I think that they that you know and be able to say I think Mike has some issues here that he doesn't feel he belongs we I've done it um in the past two where you have a picture of each child and the adult writes whether or not they're connected to the kiddo and then you have the cards at the end and you can say these are the children that have no adults on their card so what are we going to do about it so that's another way to flip it and look at it community service at MES this was better than I thought I was really nervous about how this was going to go and what the buying was going to be like um so I got a couple fourth grade volunteer teachers to help me develop this and each classroom had the opportunity I worked with each classroom and we did a mock application for jobs and they all applied and then they got assign their jobs and for some kids that's why they came to school that day because they got to be morning greeter um so they really looked forward to it so I'm excited about expanding it next year the fifth grade um with Carolyn bro's guidance they did morning announcements on a video so she used the green screen in the new lab and they made the daily announcements um and they were really really cute and really well done so next year I'm hoping the third grade will become the Garden Club because we have a lot of places where we could be pulling weeds and watering and taking care of our environment put those kids to work take care of that new building y I have them cleaning the floor if I could love it Resource Management so not yes the new building is amazing um nothing seems to be too too challenging at the moment we continued with our practice fire drills and our evacuation drills and our active shooter drills all of that those were done for the first time so we were strategic and having police and fire join us and give us feedback and I thank Mike for leading that charge um so that we knew where we had problems and we've been able to rectify them in terms of how we evacuate um we've developed and refined plans for all of our transitions throughout the day and we will continue to work on that for next year and the playground's been amazing just amazing curriculum and programming so our goal for this year was to implement data team meetings and to intro not introduce but to continue to focus on small group instruction and um I have got to give this to Kate Alman who organized an implemented 18 data meetings to review Eli progress set goals and monitor progress they were truly um an opportunity for teachers to come together and discuss children's progress and to look at where we needed to improve and from that information they were able to make um small groups and determine how to best go about targeted instruction we had six data team meetings to review math mcast Andals and we had two data team meetings that looked specifically at El progress so uh we were all very excited about that and next year's goals are to implement math and to um Implement ST Math for our curriculum planning so a big year Lots went on thank you big year any questions any questions good stuff than you Jenna great thanks Jenna all right student services update the very patient Britney thank you for hanging in there with us all this time we just um came from our unified track and field banquet at uh the cafeteria today uh coach Sanford and myself uh took the lead this year um so it was a really awesome opportunity um I think unfortunately uh the coach from last year um you know respectfully decided to spend some time with their family but I didn't want to see the pro kind of fall away so I was able to convince Josh volun told him to help me and um all of the other coordinators including Sarah um did as much as they could to come and help out um a parent Duo I referred to them as coach Mom and Dad Greg and Christine cavy came to every single practice and were incredibly supportive so couldn't ask for a better community in that regard was that enough pause time for you Jim no I'm sorry it's already up gr's file found it yeah well how I mean there no that's just Britney I'm just gonna talk um so the focus of this year's development was the 18 to 22 program which you know for cohort of three students you might think that you know it should be easy but being in a former District where my special education classroom was a grade n to 12 classroom that was the um program that would feed some of the students into the transition program for lack of a better term um I saw not an ineffective development of the program but it was like if you have a space it'll be great you'll be fine um so it was great to have that experience and know that so much more needed to go into it to ensure that these three kiddos Young adults are coming into this program with Community connections job placements a curriculum um everything that you could possibly think of in terms of um kitchen materials right so a set of 12 for serving uh where we're going to host parents and families to come in you know once a month and it will be um an event for both staff that maybe we'll invite other you know members of our community to intend the stakeholders that are partnering with us for the businesses um I did a lot of research in terms of and effective curriculum to use um some of the research included visiting some of our current out of District placements where our students are to see what their transition age programs we're using from that um the the standout curriculum was the paay curriculum which is a fully um it looks at the entire scope and sequence of any individual life so whether it be relationship building hygiene uh the importance of attendance on a job Internet safety banking um all of those things so um with some of the funding that I requested for you know fiscal 245 um we are going to be purching purchasing that curriculum um during the development of this program I met every six weeks just about I missed a meeting because I forgot to roll it over and thank goodness the moms on on the committee were really helpful about reminding me if I made a m step um to get their input what do they think they need what do they think they want their young adult to have to lead a healthy successful life some of those things being Community you know uh relationships at a fitness center or a music program um doing those Leisure skill activities that sometimes can be hard to find those specific connections with and embedded in the curriculum there's actually an entire unit or two on establishing those preferred leisure activities because sometimes as you know everybody knows the technology piece of what we do is just an easy accessible um on demand thing that is entertaining for not just our young adults but our all of us right um so looking at more holistic uh leisure activities to get students out and involved in their communities and active um the best part about housing the 18 to 202 program uh on campus is it makes that access to our Unified sports programs that much more accessible for these students while it's always open to our out of District students just like anything right where they can participate in the things that we do they'll be able to do that seamlessly here so it's really exciting um I imagine as students get closer to 22 we might be looking at different capacities right maybe you're a coach maybe you're you're an assistant captain of some kind where you're not necessarily participating on the team any longer because we'll have freshman on the team and a 14 to 22 year old is a little bit different right and not something that all students will be necessarily comfortable with but working in a capacity to Foster um you know uh roles of empowerment for our young adults as they transition year to year um we did that's really yeah that's just the I'm gonna do do what I won the first page uh really the next few are really just everything I said about the um the development the steps that we took um really making sure that we were checking in the entire time with all stakeholders community members um and job placements for our students that have been absolutely phenomenal um as I said a little bit earlier we continued with the high school and middle school uh implementation of Unified sports I'd love to see unified track be brought to the Middle School in the next hopefully year or two um now living through it as a coach I I mean I did it in my previous District but knowing what it looks like here and some of the logistics makes it a little bit more easier to think about what that looks like at the middle school level um we participated in the five Town Special Olympics day at Millis this year which was hosted outside which um caused a lot of alarm initially I think for everybody um I did a lot of um later evening drive-bys of the space just to make sure that we were fully prepared pred uh for our students and you know Jim Mike and everybody who participated could certainly attest it was a beautiful day perfect weather and there wasn't a single issue that you could really possibly have it was just a perfect day they were nervous I talked I was nervous was like oh yeah is that how we said it too okay that's how we said it you know um like I said I visited um you know uh multiple Local 18 to 22 programs that have established Community placements so not housed in any of the the school buildings but off- campus with you know fully self- sustained businesses for our kiddos um thinking about all of the intricacies of that it's not something that will be on the table next year I I don't know how to run a a business um actually I did run a business but I don't know how to develop one in a community in a program so Chris um just kidding no okay maybe maybe maybe Chris um so so we also really looked at some of the community kind of training um prerequisites for the students like we purchased two task boxes if you will that are like a box on the go to support um students as we identify job placements I only purchased two because I really feel like we could probably find somebody who has an expertise in a certain area and say what do you need to do this job go purchase all the things and let's put a box together and really train our kiddos with that that way um we continued to oh I skipped one we made well I made a special education process handbook that really outlines all of our procedures I think Sarah and I can attest I I made it I don't know how I just kind of put it all together and we haven't formally like thoroughly reviewed it as a group um my goal is to hyperlink all of the forms that we need in our department in that handbook so everything is accessible to everybody One-Stop shop everything that you need especially if you're a new employee in this District where do you where's that form for that well click the handbook and now you have it so I'm excited about that it's just going to be a work in progress um we have continued to translate our documents and you know Sarah I keep talking to you because you know hey it's us um I think that I've found that the turnover is it's immediate right we're not sending the documents to an outside agency and waiting we're providing that Equity that everybody's speaking to today and making sure that all of our families are getting the documents on demand and the two years that we've been doing this it's estimated over $180,000 savings just from doing it internally and we haven't had a single family reach out or Express concern with what has been provided in the meetings where they're also being provided with that opportunity to have an interpreter so I would say two years in it's successful I mean you haven't heard anything have you no that's great um uh the summer camp schedule we're going to continue to run with a theme where everybody will be doing the same thematic um you know structure week one through five in summer camp uh Aaron Drake has worked with me to develop grade level curriculum that is accessible to all the teachers in part you know we want to ensure we're not um we have the materials to support students not regressing and having access to the content that's continually being provided for them when they return um so having that starting point has been huge especially when you have teachers that we hire even if it's in internally that may not work with grade level three students but work at the middle school so what does that look like so alleviating some of that transition and um that navigation in terms of how do I teach a third grade classroom I'm sure you all know and figure it out but it's nice to have those same materials on demand um we've contracted with Alan Bloom to support us in more um effective goal writing that um hopefully will be linked to more datadriven um documentation and approaches to make sure that we find the most supportive ways to progress monitor our students but also can support our staff in that process um so he will be coming on one of the first professional development days for the district and meeting with all of our staff we're very excited to be working with him um I've also looked at the application goal book which from what I've heard is a a very supportive um online data mechanism for this that really helps you look at a profile of a student establish a goal and individually tailor that goal to the student which yes we obviously all do but it looks at the data that you're inputting and it supports the progress monitoring piece which I think is huge marbor Public Schools um was shared with me as a district that has used it as close to locally as possible so goldbook is linking me up with their um rep not reps but the the director and the individuals that are using it there so I can spend some time really learning about the nuances and troubles that they've maybe had navigating the application prior to the start of the school year that's really it that's it yeah the rest of I don't you know I was just thinking about it any questions questions comments no one quick shout out to Tina um you've attended every ashack meeting with us we can't thank you enough for having your representation there it's really been great for me to have you um as a co-p person you know and when questions come up it's just been really great to have you there and to support that transparency that we're working to establish with that parent group yeah good job that's awesome thank you Tina thank you so maybe one question for you I know we went through not too long ago the budget process you thought about things but now that you you know you spent a lot of time going over and doing the reviews of things and you obviously have a lot of things in mind about is there anything else that we can do either financially or are there support to that you're looking maybe even it's not next year but the year after that we should have our radar for helping support Transportation um I know Kevin and I very briefly talked about um having a larger capacity not fullblown yellow school bus available to us but a smaller transport transportation system that could be shared potentially between Athletics and um the program uh currently we'll be using the electric vehicle which will be great um for the cohort that we have in the Lead Teacher um but in the years to come that's not going to work so um with thought knowing I'll have a year to kind of think about that and what it looks like so that'll be on deck for research project for me for next year I don't know how much money that will cost but we'll figure it out anything else it would be interesting to see uh we can't do it at scale but I know like the the federal um uh was that Federal funding that we're going to get the rebates uh for part of that is you know busing Electric busing and things like that it would work at scale for us but I wonder whether even something like that would would be an opportunity for uh something on a smaller scale to uh whether that would work or not but yeah there's actually conversation within the superintendent group uh to try to work together to actually get funds for numerous districts uh with regards to fleets electric fleets thank you all so much thank you happy summer dollar free free a bird thank you thank you Student Activity accounts is that you Chris no actually sorry I just didn't get a chance at the beginning of the the meeting we're going to we're going to push that off uh until the summer uh when we have all of the activity accounts reconciled and we'll just do it all at once I supposed to bring in a batch now and bring in a batch uh in the summer so we will skip over that section right now awesome save you 38 seconds but it's fine take it ks's like this is the quickest part of it we will take it so we will we'll move that until the summer all right well yeah that's what we do Chris that's his part actually took longer for him to explain why right it's true 100% but I did want to explain all right so we're up to the superintendent's evaluation now that the room has cleared out uh this for the public anybody who might be watching um we do do this every year it's one part of one of our three main jobs as school committee members is to evaluate the superintendent and the law requires us to do it publicly um so that's what I about to do we follow a process um same process every year and we set goals in the beginning of the year that get set um the chair and vice chair sit down with the superintendent we come up with some proposals for goals we work it out with the entire entire school committee we settle on some goals we vote on them and then Mr Adams is rated uh on his performance on the goals as well as a rubric that we follow um through the Massachusetts State uh superintendent evaluation so um thank you everybody for getting your evaluations to me everybody completed the evaluation and I'll do as I I do every year as I everyone has their copy um Mr Adams has been given his copy and I will uh read the explanation of um the findings as well as this this covers a lot of the comments that were made by the entire committee this is the Consolidated opinion of the committee is how it works everybody submits their um personal recommendation to the evaluation to the chair Mr Adams will have an opportunity to look at those but the uh formal evaluation is the evaluation of the committee and so these comments reflect um what the majority of the committee um decided and hopefully everybody does feel like your comments were represented um but if not we'll have some time for discussion afterwards okay okay are you good you ready it's his favorite part of the year he loves this uh superintendent Adams continues to be a talented and dedicated leader of the Ashland School District as a district we are fortunate to have Jim at the helm as he is a compassionate leader has high standards for staff and students and leads with Integrity Mr Adams embodies a professional culture that puts people first and fosters an environment where everyone feels supported and valued this helps to attract and retain talented dedicated people Jim's skilled approach to relationships extends to the unions Town officials the school committee staff and Community Jim has empowered his administrative and operational staff to be a high functioning team committed to maintaining high standards across the school district in particular Jim and his team ex executed a successful opening of a brand new SCH School while the finishing touches were being completed a preventative operations maintenance was thought out and put into place to ensure safeguarding of the new asset there have been several key accomplishments this year including the opening of the new mindes school the successful negotiation of four Union contracts the adoption of a new strategic plan the attention and efficiency with our budget several goals were met including the reduction of chronic abs ISM at the high school implementation of the multi-tiered system of support at the Warren school as well as visual math instruction program continued focus on internal special education programs implementation of I diagnostic initiatives in the elementary and middle schools and the completion of multiple capital projects Jim and his team are committed to continuous Improvement by regularly assessing and refining strategies to achieve academic success this past year they partnered with open architect text to create dashboards to track and measure student I ready test scores throughout the year using this data inform decision-making and teaching strategies to improve classroom instruction and focus Jim routinely looks at District costs and is consistently monitoring the cost effectiveness of programs and initiatives to maximize value as evidenced by creation of several internal special education programs to bring students back into the district from out placements and reduce the number of students who need Services outside the district Jim is also a thoughtful leader who is open to feedback and realizes that even when we're doing a great job in many areas there is always room for improvement some of the work that school committee members would like to see further developed include continued development of age appropriate community service programs in each building and optimization of our communication capabilities by focusing on accomplishing the Strategic goals we identified in this area but have not yet met the school district rolled out a standardized communication plan which uniformly distributes information to the ashin community Jim and his team value Community input and utilize various methods including but not limited to surveys curriculum nights parent conference and school committee meetings to encourage active participation and feedback from the community progress has been made to standardize Communications but the Strategic element of what we have been trying to achieve needs to be adjusted during Jim's tenure in Ashland he has always prioritize the well-being of students staff and administrators he leads by example in this area Jim's leadership during trying times has been steadfast the committee very much appreciates Mr Adams and his leadership and is grateful he continues to choose Ashlin he has met the goals we have set and ratings for this year include um there are four standards and the first standard is curriculum I don't know the exact title of it instructional leadership uh and Mr Adams was found to be proficient in instructional leadership management and operations exemplary family and Community engagement proficient and professional culture exemplary um and because there were two proficient ratings overall and two exemplary ratings overall I um just dug a little bit further into the data to come up with um had to decide whether the overall rating was going to be proficient or exemplary because it was just so you all know my process because it was sort of 5050 although you know the majority of the committee their overall rating of the majority was exemplary and when I broke down the data with the subcategories um you moved into the exemplary category so we are pleased to present you with that rating we are very grateful um for you Jim um and and not just what you do for Ashan but um I think we all you know have a personal relationship with you that we value um we've we've built a lot of trust together um we work well together um you've assembled uh an administrative team that we really respect and enjoy working with as well and that also do a lot of things for this District um and I just want to thank you and I'm going to open it up to everybody else to either offer something that I may have missed or to add your additional thoughts I I just would Echo them you know I I think um thank you seems to be like the best I can come up with at the moment um you know I think everything that Lori has summarized is um spot on you know you're an excellent leader of this district and a leader in this community I think we're very fortunate to have you I'll just say ditto thank you for all that you do I won't elongate it anymore but we appreciate you and are grateful to have you at the helm of our district yeah I think for me this is year eight or nine of done these and so we always you know it's it's a repetitive thing seems to be that you're good at your job and and the uh this reflects it and I think you know Tech with them we're all fortunate that you're here uh I think the rubrics allow us to you know grade you in certain ways but I think one of the things that I I you know think you should be most proud of is some of the professional or personal growth you've had this year has been the fact that we mov the district forward as much as we did with with uh you know and you've been able to accomplish all that it's been been something you should be very proud of and so appreciate all your efforts you get to say something if You' like well I don't want to say much for an hour um but no it's I think whenever we have conversations about the things we do well and or the accomplishments we have it's really um you know Mike and I have these conversations and Chris it's the team we've assembled right I think that's probably what I'm most proud of um because the the data or the goals that are being accomplished are really being accomplished by the folks who are in the buildings right and the and the directors uh who are um putting forth that daily effort to ensure that the Strategic plan is is being uh followed or as we're trying to meet the goals that we set and the initiatives we set so I I think you know I'm I'm really most proud of that component of what we have Set uh I think there are alling times um working for me and with me uh there's no doubt about it uh I'm really excited about our future uh I'm excited for Aon L Chappelle if if you were at graduation and and you just see the the amount of love and um commitment and passion that she has for Ashlin and and the kids and how in the families that's what the middle school is going to be getting and it and to me I look at it and say that is the quintessential Middle School principal and that relationship building in probably the toughest three years of a growth of a child and so those are the things I'm proud of right that we've built internally folks who can move from one building to another uh Britney whether she was special ed coordinator into the role of a the the director of student services right those are things that I think I reflect upon and say hey we're we're making progress because of the team we've assembled um and the goals the the the work that's being done is really being done by them my job I've always said this my job is to support them uh and to to relieve any you know stressors that they may have uh so they can do their job um similarly I think as a principal should remove all the stress from a teacher so they can do their job well um and if we follow those sets of of rules uh that's when we're successful um I think publicly I want to State and Lori did this earlier um with Michelle retiring um it's a new opportunity um with with new leadership um but I'm most proud of that too right the connection uh you know Laura you mentioned four Union contracts hopefully tonight uh we'll ratify the fifth um but those relationships are again not just the team we've built but I think the relationships that we've been able to forge as an admin team with our unions is what has really driven our district forward um there's a lot of trust and faith in one another and that's pretty important um thank you for your thoughtfulness and uh you know words of kindness but I think I said this last year it's my job so um so I thank you well thank you you're doing a good job yeah you do well and we're lucky to have you so thanks um we're not done though no got a couple things you have an update Mike I I I'll probably give a really nice long update over over the summer we Encompass the year you're going to say tonight yeah there are a couple things I wanted to say tonight because you know just to get out there um one of the things in particular that I'm really happy about is that this year we have decided to um move forward with our freshmen uh being allowed to take geometry cp2 as freshmen and I think that's something that we've talked about for a number of years and you know worked worked hard with our math curriculum leadership team and um it's it's one of those things that I think deserves to be said publicly that that we've agreed to take on this Challenge and I'm I'm proud of the high school for being willing to take on this Challenge and I'm proud of the middle school for advocating to get there and really really glad to see this change happen I think it's a real POS POS thing for our district and and I look forward to seeing how those students progress I say on that Mike I think it's great news I mean for for all of us who' have gone through that transition with one or more children um whether it affects your own children or others it is a significant point or has been historically a significant point of concern and frustration for many many parents who see their children basically doing the same thing in ninth grade as they had done in eth grade um and when their their kids you know weren't in a position necessarily or weren't ready for the challenge of moving to the honors level geometry it it was it felt like a lost year for a lot of people and I think um we're resolving that point to pain moving forward and that's great news well thank you I'm really happy that we're doing it and I it was was one of those things that I set off that goal this year and I'm glad that it happened awesome um you know in in our our principles have touched on so many of these things but the you know the implement the full implementation of I this year has really been a success um looking forward to sort of digging into that data really deep to see the growth that has happened throughout the year now we have our beginning of the year data to our end of the year data and I've already started that uh process I had a long conversation already with Kathy FIA today talking about only the Dibbles but the ey radio to see where we are and again I I told you I look forward to being able to sort of dig into that with you this summer um during a longer presentation um obviously Dibbles as well completed that uh we continue to partner with the ash Public Library our lists will be with them for our summer reading um there's a nice relationship there that has continued um and the other course that's going to be happening next year which is exciting is we're going to have a new um English learner beginning beginning English learner uh course um for biology at the high school next year so we're proud of that as well to allow our students to gain access in a new way to make sure that they're ready to to to ultimately take the mcast um but to to provide a good opportunity that's going to coll be collaborative between our English learning department and our science staff uh and they're going to be working on that this summer um during the curriculum writing uh the successful implementation of amplify for science at the middle school was something to be proud of and then obviously folks talk today about open Architects you know that we've talked about that throughout the year and even as Sarah was speaking I was pulling up a dashboard to show Jim we've got to set our finger she was talking about the specific data it's there I can pull it up in seconds and it's it's really wonderful to be able to know that and finally I'd be remiss if I didn't talk about uh graduation uh what a special moment um to watch my first first graders walk across the stage I was talking with folks that these kids are extra special to me they're the first graders I had them in second grade and then I I met them again along their journey in fifth grade um so next year becomes that first year of students that I sort of followed along the path all the way um but just a a wonderful ceremony the the class day was was wonderful as well we have some really talented young men and women in our in our midst and just so much to be proud of and it was just this sense of I can imagine what I'll feel like in a few years when my own child is is is graduating and I can imagine what you two felt watching your own children because I felt like they were mine this year and the sense of Pride to watch those kids walk across the stage was was just really special so indeed yeah I I will say that um in in my house you got R reviews for the the manner in which you presented each of the children the energy with which you did um and your ability to pronounce names of many different languages and and Origins um and you know I share this my my dad my stepmother in particular who were U commenting on it and I said these are kids he knows you know and explain sort of the history just to share it and um obviously very special day for a couple of us who had kids walk on the stage um but it's always a special day you know I always I always it's my favorite day of this gig is graduation day and seeing where kids are going next and um that they've grown into like real live people you know right and it brings like why we all do what we do and and to see them having the opport their next opportunity you know I talk about it um with my son it's like this is the part you don't get the control over over you get to pick the next thing and seeing what all these kids who have gone through our schools are able to choose to do right because of of the experiences they've had here they have other opportunities to to now become a little bit more of of what they want to be and you know that path goes on for life but it's just um always a special day and uh just thank you for your your role in it too did we actually had the same conversation in my house how it was evident that each one of those kids that you got to announce their names that you knew them you you you had Smiles on your face and just looking at the pictures I mean we were lucky enough to present the diplomas for our own kids so of course I got a thousand pictures and and every one of them the smile on your face was bigger than the smile on my like almost like it was it was pure joy and real um you know it it it it f helped really Foster that sense of community which was really nice it was evident you knew all them um too you know like it was it was really nice you know um to to to feel that connection and it's I mean the our our students always impress me but it's just it's so exciting a to hear about what they're doing after high school but to hear all that they accomplished in high school like the the the accolades and the awards and the just the the the conversation about what good people they are I mean it was just really um it was really nice obviously super super heartwarming is apparent but very very made me very proud as a school Committee Member too that's it thankk you I guess I'll keep mine to the business aspect of things um give it a real short and sweet too there uh just as we head into the summer months uh we're uh really I think probably 80% of the way done on our hiring uh for next year um at least with the retirements that that have occurred uh we filled just about 90% of those I would say but we have some positions that we approved such as the 18 to 22 year old program Britney was talking about the bright program at the high school um I think we've got the the major components done we have a school adjustment counselor hired as well as a Lead Teacher for the 18 to 22 program so those are two really major roles that we filled were're able to fill um we're still working at filling a couple roles uh at the Middle School uh as well as the dean position uh at the high school uh that's the struggle I didn't get a lot of um congratulations from the high school staff when I walked through the building about taking Aaron but uh uh but they were like Jim you made a great choice yeah I know um but graduation as always this was my 15th uh in Ashland um it was great to see I want to let you know I'm thinking of investigating finding a place where we can actually have graduation where there's little more controlled climate um this is the second of the last three years where we've had whether it's at night or during the 10 o'clock in the morning on a Sunday uh where it's really oppressive in there uh although we do have the auditorium available to folks they prefer to be there watching it live in person but it does come with some some struggles and as our class size is get into 230 to 240 range uh it's going to be even more challenging um so we are in the process of looking at um are there options for us locally uh where we could potentially have graduation uh in a more climate controlled environment um Andor you know you know what are some potential capital projects that might help us at the high school as well I know John Murray's always looking at um you know cost-effective measures but also um you know programs that are out there in terms of U providing funding to to um create climate cooled buildings I mean to looking at that for the gym would make it makes sense from a community perspective 100% that's an asset that you can't really leverage in this summer people are there those things I know Cindy Livingston would really appreciate it on certain days of the year right but but those are things that you know as we move forward we will have those conversations at the summer workshop um just FYI I mean I've asked John to come and and talk about some of the things that he's looking into for us um but again kudos to Kelly and the staff and um and to all the families and and yeah it is it's nice to see you know the wide range of things folks are doing when they leave our school system whether it's work military um you know college uh Gap years um it's impressive um and you don't quite notice it until you you know till you sit there and you talk to people and you know you know it's uh the Highlight for me was actually sitting with Nathan I told Mike the story is he and I are sitting there talking and and uh he said Mr Adams just want to ask you one question I said yeah what is it how do you call a snow day he like I've been really wondering how you actually do this so he's that smart and he hasn't figured out yet you know I said This is how we do it yeah he's like yeah yeah and uh it was just pretty funny he's like I just want to know I told him the process that was great and he's like okay at least you take a lot of different perspectives yeah so it was great well you haven't been doing the well I don't know yeah you know I'm sort of you know he asked about that too actually one of the it was I was walking down to class day as a junior a couple junior girls uh were right behind me Mr Adams you don't tweet anymore during snow days you know and like we have to go an extra day I said well blame the guy who called the snow day this year you know just blame me go ahead it's okay um but yeah I'm I'm boycotting x a little bit so as they call it fair enough makes sense all right next up um Paul you weren't here at the last meeting so we could not do waren approvals do you have them yes I have I have two sets of uh two blurbs I have to read uh so between May 9th 2024 and May 22nd 2024 I Paul Kendall authorized by my signature payables in the amount of 621,000 $361 this includes general fund expenses of $558,500 125 Grant expenses of $3,585 and meals tax expenses of $729 and then between May 23rd 2024 and June 11th 2024 I Paul Kendall authorized by May signatures payables in the amount of 43253 67 this includes general fund expenses of $257,600 91 revolving expenses of 169,170 and Grant fund expenses of $582 34 thank you no idea why I have to always read this what they make us just do as you're told gifts and donations uh yeah we have a couple uh Planet Aid uh $337 40 miscellaneous gifts and donations the baa Invitational Ashland Community grant for $2,500 uh gifting for a new preschool playground equipment uh preschool PTO matching the baa Grant of $2,500 as well for the playground equipment and the Doug fluty junr Foundation um $1,150 gifting preschool playground uh communication board for a total of $ 6,487 40 wonderful do you have a motion to accept the gifts and donations moved thank you all in favor I okay um minutes from May 22nd anybody have anything on the minutes does anyone have a motion to accept the minutes so moved all in favor I I and then uh anybody have any member updates want to start Paul I'm sure there's things I should say but uh you don't really have to I I I I did notice you know I was going to say earlier when Jim mentioned uh you know congratulations Daron for the new position but I I did notice that you know I think I may may a comment to you is how many genuine Embraces that were occurring not just like you know you know okay I got you know you're here but the the the genuine Embraces the the sheer number of that you know it just speaks volumes to you know her and and and how connected she is to the students so um so all that's really great FZ um work continues they're probably going to you know finish up in the next month or so with most of the contracted work and so they're loaming the field they're seating at probably I think on Saturday um they're working on uh the other areas that are you know there there's area outcropping uh by the pond there's the fields there's the Fisk Road access road that I think they just seated that um last week so uh things are things are coming along um you know talk to them about potentially leaving the driven fence up around the fields um as opposed to taking it down and putting up uh you know some less restrictive barriers would be better I think to to protect it more formally so we're looking at that um but yeah things are things are progressing awesome thank you we already talked about graduation and Senior week that was kind of the the you know the update I would have brought um I did go to the ashack meeting earlier this week um you know there's not a whole lot to necessarily bring back to the committee Britney always does a great job of updating them on you know hiring and you know different programmatic issues and answering questions but um there was no no big takeaway from the meeting that I was a part of but ashack you know I let them know we're going to be having our Retreat this summer so if there was anything that they wanted to make sure was a part of the conversation to feel free to talk amongst themselves and share so I'll certainly share if anything comes back to me on that only thing other than graduation um well actually one thing related to graduation I should said before can we please have the the diplomas not have law referred to as the chairman they should be just chair yes they do I don't even no I I remember mentioned you last year so Lori didn't notice either I've only signed 10,000 of those things over the last 10 years let's let's get with the times here so that that was one I am the man you don't think I'm the man no I don't um so the the only the other thing and I don't know if I talked about this last meeting or not um or two meetings ago we there was the last site council meeting at the high school um Kevin Anderson athletic director came in excuse me God excuse me thank you um Kevin came in and answered questions and there's a lot of um lot of Engagement he probably could have been there for a couple more hours um I think he he was probably almost an hour of the agenda um as it turned out um wasn't the plan but um you know one of the things that I think that just was a focus of attention and concern um is the issue that I think has been brought to our attention to some degree in the past around field management and and in particular field condition and access to Fields um concerns about um you know when other an outside group like youth football Youth Baseball what have you um has sort of reserve the field through proper channels and then we need to take them bump other people off um to we talked a lot about the history of that and some of the challenges with that but um you know since it it is something that I think has come up in different points in our conversations to share that there you know there continues to be um some concern about that and it was it was a a focal point of some of the conversation so um want to report that back thanks Mark um I do not have anything to add um I'll move right on to member updates that is member just did that I mean action items sorry I the words that came out of my mouth were not the same words that were in my brain but anyhow action items um then you're lucky it was only that b repeating that never happens um the next thing we're going to do as you all know is have our summer Retreat so I'm sure Jim you've been keeping track of all the different thing times we say we'll talk about that in the summer um and building a uh a proposed resume but uh agenda jeez see it's 8:15 it's it's past my bedtime let's just go on Executive session don't wor talk anymore I was do we need to take a vote to go past 8 for you or something um if you have a summer topic that you think should be on the agenda um please let us know soon um because Jim I I or mark my only time to sit down and talk about that agenda will be for like the next 10 days and then I'll be away for a bit and you guys will probably have your own vacation plans so we'll have to figure out um a good time to talk about it but for the rest of you if you want your topic on there um let us know as soon as you can please um anything else from anybody before I move to go into executive session all right I move to go into executive session under 21 A3 to conduct strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the barain in or litigating position of the public body and the chair so declares I so declare and not to return to open session and this is regarding the Ashland School custodians and the maintenance workers public employees Local Union 1156 so I will take the rooll call Paul Kendall hi Tina hi Mark second and I oh sorry thank you and I um so good night everybody thank you and we will see you soon in executive session the rest of you e

[Music] good evening and welcome to the Greenfield Public Schools school committee meeting for Wednesday June 12th 2024 it's 6:03 with the secretary please call the Roll Call Secretary Den I'm here Vice chair Martini here ch May Johnson mad here mayor dorer here member Goodwin here member ston here member Childs here we're all here and there is a quorum thank you this meeting is being recorded by gctv if any other persons present are also recording you must notify the chairperson at this time doesn't look like anyone else's and do we have any public comment tonight we do come forward you have three minutes oh if you would um turn on your microphone how's that I think that's good all right thank you to the Greenfield school Comm committee for having me uh I come here as a former employee of the district and not here to put the district or any of its employees on blast but I'm here to ask what kind of dis District this committee wants to lead and to be here to tell briefly the story of the chicke school committee in the public schools for the time in which I was a school Committee Member down there we're a veteran school committee we're a veteran city government I'm the son of Chip is now retired 32ye State Rep I'm a city counselor two of our school committee members are daughter and father one school committee member has a son serving on the city council a city council president the son of the former city treasurer the city treasurer currently is the daughter of the former city treasurer we like doing things a certain way in chikae Massachusetts that's hurt us at times in my time just before I got on the school committee actually Su uh school committee was looking to hire new superintendent they had the perfect candidate hired right on the spot and I won't go into specifics but four years on or four months on the school committee all was Rosie and all of a sudden it wasn't if anybody wants to look into that there's plenty of news coverage afterwards we went out for a search for a new superintendent it was costly but we did it the district is running better better than ever staff morale is up everybody's happy the district has a district Improvement plan in the works budgets are goals oriented now there lots of improvement it's my point in saying all that things can appear Rosy from the outside but they can be chaotic or stagnant within I'm here to ask what sort of environment this committee is trying to cultivate for its staff and its students now offer some insight from one public official to another is to how you might be able to improve on set environment first and foremost I'm not sure if you get these reports sent in an email but a report on Personnel action that covers retirements resignations and new hires within the district might be beneficial now why is that important shows who's coming in and out of the district at regular intervals and in what departments and it has led one member to start asking for uh exit interview data if there is any in chape and if there's not any of that in Greenfield I suggest members start asking for that as well retention in Greenfield has only hit 80% two times in the last 5 years being as low as 70% in 2023 and in the last 10 years if I may ask the chair can I finish my statement sorry now 3 minutes excellent thank you any other public comment good evening all um Doug swin Greenfield um two different uh things I'd like to say briefly first I'd like to invite all members of the school committee and administration um to a funding Forum an education funding Forum that we're holding on June 18th so that's next Tuesday at 6:00 p.m.

e e e flag indiv andice okay that's out of the way PTO report come on down state your name your status and what's up hi everyone uh my name is Melissa zalo I am the President of the BCS PTO um and since the board last met we have had a very busy month um we started with quas well we started with Field Day on May 17th uh the we took in donations of watermelons and Clementines and we had a group of volunteers come in the morning of field day cut up a whole bunch of watermelon peel a bunch of clementines we handed those out to the students throughout the day as they participated in their Field Day activities and we also purchased um popsicles for them so the kindergarten through second graders they took those in the morning and they in the classroom and then the third through sixth graders um after they completed their activities um had their popsicles as well then later that night because field day is not busy enough we had quasy night um which is a joint venture between us and between beer School in Woodbridge we had about 1,500 people attend between the two schools um the the park completely closes down so it's just the two schools and the families that go um it was a great time the weather was fantastic um kids loved it it's great cuz you can just let like I my son's older you know just let him run around with his friends and everybody's just watching out for everybody's kids it's it's really a good time and it really helps us because the kids you know I'll eventually go back to school together when they hit the middle school and then um the following week was Spring Fling um which was held here we had um I think we had five Inflatables out there for the kids to jump jum on we had a dunk tank that Mr reedvale participated in and so did Miss hulit um we had food trucks we had taco truck we had food from billies we had food from Pizza gr we had an ice cream truck silent auction raffle B it was it was an amazing event the fire departments here did a a touch the truck event a nice part about that is everything is included in the price of admission so for the price of the ticket you can have all you eat from the from the food trucks unlimited bouncing again it it was a wonderful night the weather was fantastic um and I just want to shout out the custodial staff they did a fantastic job they help well they help us out with all our events but especially in Spring Fling it's a huge event um and we made sure that we let them know that they're they appreciate I think they end up staying a little bit late that night to help us clean up as well so thanks to M Fallon his amazing custodia staff for helping with that um and then what we did too is we had the fund run back in March earlier this year and while we're one of our goals with it is to do a bigger ticket item but we wanted to have the kids see some fruits of their labor earlier so we took some of that money and we purchased well we asked Mr re to ask classes the grades What They Want For Recess equipment now their recess equipment so he compiled a list for us and we just bought we wanted we bought bags and um one of the volunteers Jen gay distributed one recess bag to each class so they got balls badon sets uh whiffle ball bats you name that they got it I actually still had tennis balls in my house I need to get over footballs um and what we're going to do starting in the fall is I'm going to make a list similar to our funding request for um field and for Teacher grants um that distribute to the teachers and if they're finding like their sidewalk truck or their bubbles orever going low they can put in a request give us like two weeks and we'll replenish it and we're also going to in the follow look at um supplementing their indoor recess things like games puzzles whatever they think they need for that uh and speaking for fall um the board met last week to kind of start planning um so right now we're still planning our kindergarten play date we're going to move that to the day of kindergarten orientation just because some of the feedback we got was we were having it on Saturday and and there's lack of bathroom facilities because the school wasn't open so we figured if we're going to have it on if we have it on the same day as the orientation you know the the school will be open and take use the bathroom facilities we're also going to have um a child walk event the night before school starts um we've started planning our alignment pie sales picture day the book fair it's all still um we're all in the planning stages for that oh and I forgot to mention this upcoming Friday is uh BCS night at the gos um we I think we have only six or seven tickets left for the event hopefully the weather holds out cu it's not looking could be um and like I said it's been a busy month month and a half looking forward to vacation as I'm sure the teachers are thank you thank you uh before we go any further and I apologize to the entire board and staff and everybody a lot of commissions Begin by introducing everybody at the table we have Place cards in front of everybody so I don't think it's necessary I mean I can if you'd like for the record but I think you know everybody knows who everybody is and if anybody's got a question we have a tag in front us does anybody feel I should be introducing everybody at every meeting no okay I just you know I this is a committee of nine not a committee of one just because I may not think it's worthwhile somebody else may not agree with that and so everybody has a voice here okay but I have the last voice no okay public comment does anybody in the public um care to speak you got approximately three minutes unless there's nobody here and it's a very engaging discussion um Donna are there anybody on Zoom how many people are on by the way uh that Kimberly how many people are live stream eight there's eight people on live stream okay trending down I think we had 26 last month or something but oh is that what it is okay yeah you're at the end of the Little League season not not following baseball anymore I I think Cricket is Cricket uh ton to you must be pakist let me tell you I guess uh the Pakistan Indian game is a barn burner I guess it's one of the most popular sports events in the world yep we got a lot of competition what's that we got a lot of competition all right uh committee reports Finance uh since Amy Linsky is not here first oh approval amends I apologize thank you [Applause] guys and your meeting packet are the meeting minutes from May 8th 2024 yeah I'll make the motion to approve Ang second okay anybody have errors discussion auditions additions anything all in favor now we'll go to the finance committee rep um since Amy's not here K will give it sure general education education salaries remain status quo with a deficit of $1,318 benefit projections are now showing a surplus of $56,000 which is slightly higher than last month due to the release of a portion of the staff tuition rep reimbursements general education services remain status quo with a deficit of $1,718 supplies another um budget Li items status quo overall general education sh 8,978 under special education special education salaries is showing a surplus this month of $352 due to a par professional resignation through the end of the school year special education benefits is showing a decreased surplus of $1,371 and cents difference in the special ed supplies line special education ends the month with a surplus of $ 7,355 operations and overhead operation salaries are now showing a surplus of $2,855 due to the release of custodial salaries uh monies from a resignation that we've had operation benefits is showing a decreased surplus of $2,663 due to a correction that was made on the accounting side for workers compensation a posting error um so that adjustment was made and then the service line item is now showing an increased surplus of $ 9,756 this is due to the other side so where it was posted incorrectly and then moved to the right place um as well as the release of legal fees that we had at the end of the year facilities is now showing an increased deficit of $92,400 and the software upgrades all connected to ABS all other accounts remain status quo from last month operations in overhead now ends the month with a surplus of $1,784 which is much lower than last month but it's mainly due to those uh before mentioned facilities expenses overall the budget is showing a total surplus of $29,100 [Music] invo Etc um we're still using a lot of Grant to do a lot of the funding spend down so we don't really have an accurate number at this time where we're going to end for our Surplus Brandon's best guess and again this is a best guess is somewhere between 25 and 50 might be our overall Surplus the next two weeks will be when we can really start to get a more accurate picture as we get towards the end of the fiscal year on June 30th as of April 30th the preschool account balance is 88,9 1446 and in our 10-2 48a account there is $363 363,462 and18 and also what was discussed last night at the board of or at the finance committee meeting is whether or not we turn that 29,000 or whatever it is back to the town or we put it in the Ry day fund there's a lot of reason for not turning it back to the town chief of which is um we're looking at uh having some major repairs to the Northwest part of the school and so we may very well be using the um 10-24 AA account for that so and $30,000 to be honest with you it doesn't seem like you know enough if it was $135,000 then I would make a recommendation that we turn it back to the town but I think in this particular case I think we might as well put it into the rainy day account the 10 248a account to um to prepare for some substantial uh expenditures that we're going to be having coming up in the next couple months to a year is there anything with the percentages that we supposed to put aside is there like a limit where are we on we talked about we talked about 5% and I think if I'm not mistaken we're just about there we're like 4.97 a little bit but we know we're going to need or we don't know yet and and but the bottom line is whether it's 497 or 504 you know there was no hard and fast number it was a recommend recommendation and the recommendation was somewhere around 5% and I would rather use the 248a account which is what we designed it for when we brought this up four years ago four or five years ago you know the idea was it's easier to work out of a 248a account rather than give the money back to the town and then we have a capital expense sh 300,000 pops up at the stairs and the ramp and that and then I have to go through the whole rigor of going back to the town to try to get 300,000 it's easier to do it this way and I think it's more Equitable for the taxpayers you know if anybody's got any suggestions or anything else please speak up now is that what the purpose of that account is for the 1048 is a rainy day account day yeah in other words if if the roof starts leaking if if if we have to do a capital roof repair um if we have to do like the stairs are falling apart if we have to fix those stairs it's easier to handle that if the if the number's under you know a couple hundred thousand well just it's okay to use it for facility yes that's what it's there for okay we checked when we when when I brought this up four or five years ago we didn't essentially have one uh if anybody remembers I don't if anybody was on the board of time but we didn't have a a a rainy day account and it was my suggestion because we were looking at um budget surpluses of2 or $300,000 to uh to start one for just this purpose and uh we talked to council we talked to the accountants and there's no hard and fast number anywhere on what you should have if you should have but there is a recommendation of 5% and the purpose of 5% is because it seems to be a reasonable number anything like if we had to replace a roof we would probably go to a capital expenditure and have to go back to the town Bond at the whole nine yards but to do stairs or to do the landing or something like that or the doors um we would try to do that in house it makes just makes more sense it's less bureaucracy it's more efficient and we can probably get a better price than having a waiting year I get it okay yeah but no we vetted this we we didn't have this a couple you know five years ago we so we vetted this to the attorneys and we vetted this to the accountants it's a good thing to have yes and that's that's why we have it there it's you know not having that there some type of reserve for God forbid something happens and like I said right now it's the stairs okay well I just wanted to verify that there's no limitations on its use and and in keeping with that the reason for doing what we're doing you know for Sean talking to the The Architects and everythings because for that we want to put together a capital expenditure plan so in six months we may be going to the town saying here's what the Architects came back with this is what we need need and then we Bond it that's not what this is for this is for if I just want to fix those North stairs and the ramp it comes in $75,000 we do it and be done with it okay on a different note question okay what happens to the balance of the prek so we use that for Sal okay so that number fluctuates because the TU that comes in so we pay professional salaries from okay so like next month we' expect that to be down and just and just to to our own horn the way we set up our accounting about five or six years ago when just before Co hit and then when Co hit is now coming to fruition if anybody's following what's going on on a lot of the other uh School boards they're firing teachers and staff left and right because they took all the co money and used to pay salary and now they're all short and they're short big numbers I mean some of these school districts are talking was was it insonia or Seymour 30 teachers you know so we're we're in very good shape but the difference between being in very good shape and very poor shape isn't the whole hell of a lot folks so it's something we got to keep an eye on our finances uh and I think everybody's been doing a very good job of it you know chasing grants where we can um trying to get things to offset things but it's it's it's a short distance between being Financial solvent and the last thing I would want to do is have to go back to the town and ask for money it's not a good look okay I apologize for being vertion make a motion to approve the finance report so moved oh wait I can't somebody else want to Second any discussion all in favor motion errors policy Susan G on you can hear me uh the committee met yesterday evening June 11th and we reviewed 29 policies that will go on the board's next meeting agenda those policies included one mandated three recommended 10 technical Corrections and 15 with no changes uh that agenda basically caught us up to complete the review of the 4 odd policies that were in the October 2023 committee agenda and all revisions prepared by Sue Carpenter and any legislative changes in 2023 I brought up the existing committee goal of reviewing the entire catalog of 250 policies and bylaws at least once every three years which means reviewing 8 about 84 existing policies bylaws per year plus anything that's required by new legislation and the needs of the school uh even the legislature has been so very active lately in changing education laws and standards it's my it was my opinion that the goal is too ambitious and can overwhelm the agenda uh so I propose we modify the goal to 50 per year so that we can get into a fiveyear rotation on the current committee meeting schedule every other month we have five meetings per year so we can plan on reviewing 10 existing policies per meeting in the future to keep up with that rotation plus whatever is required by law changes or needs of the school uh there was no objection to that agenda planning strategy from the committee members so unless there is objection by Other Board of Ed members uh the policy committee will operate on that basis going forward comment you don't stretch out over 6 years CU right now and and the reason the only reason I say that is because a term is 6 years and there's a two-year flip every right the terms are still six years right they haven't changed we change what Chang before yeah they did change before yeah oh okay then five say six years and then is yeah okay I was I apologize because what I was going to say was it might be easier to do it over six years only because it's a few less I mean I think 10 of 10 of meeting is kind of ambitious but um you know do you guys want to give it a whack well it's not better than 40 was like oh my gosh yeah no that's that's fine so you know you're the committee chair if you and your committee feel that's that's the way to do it by all means okay well we can you know give it a shot and see how it goes stop overwhelming the policy committee agenda only meeting a year and try to roll over these 80 polies make your eyes and some of them are just a matter of reading and say yeah okay well that's what I'm talking about the 10 are more so like that okay I'm not expecting that you know there going to be some big change there may be redundancies that we can flag and and take care of too that process I think a lot of that heavy lifting was done five or six years ago well you know they keep changing the laws yes and not for the better so you got to sort of try to keep up with that too because stuff we had on the books they may have made a law about it later i' it got Incorporated somewhere else and we don't need this one anymore that all right so I'm going to go to the the goal of 50 per year okay that was the policy unfinished business approved for the first reading following policies are recommended for revision uh move the Bethy Board of Education approve the revisions to policies oh wa minut I have to read the revisions first correct this Susan part two oh that's Susan part two the policy that was a policy committee report knock yourself out all right on our agenda tonight for a second reading are the remaining policies that have been marked mandated on the board's December 2023 agenda except for the bullying policy which will be replaced shortly by a legislative mandate called the school climate so these revisions were authored by Sue Carpenter but since none of them were caused by any changes in law they are now marked recommended the revisions generally clarify some language and practices in keeping with current procedures and contracts update some Personnel changes addresses and legal references and our consistent with sample policy is offered from sh good one so if uh if we adopt these tonight then they official all right then we'll move to make a motion to adopt phone rision do want to mention that there's a typo on the the motion it's policies 3260 not 526 just so 322 52 be students 3260 so then move that the bethley Board of Education approv the revisions to policy 3260 3453 3517 411 12.5 42 12.5 41814 42118 or 421 18.14 41 52.6 sl42 52.6 and 5114 as presented any a motion I'll make a motion okay Carol Joe second any discuss all in favor all right okay new business by law 9300 Su is that you or is that you that's you no you okay oh that's AB yeah you've got uh K got those so um we have three staff members that will be welcoming their first child in the late summer early fall according to the be contract teachers have the ability to request extended leave in the year that their child is born um so I can certainly sh I'll share with you the three teachers and their request and my recommendation and the board will make whatever decision they deem appropriate so we have special education teacher Hannah Kan mid August she's requested leave until April 1st but recognizes that if that leave is not feasible for the district uh she would request leave until the end of 2024 the 20242 2025 school year and it would be my recommendation that the board accept her request for the full school year for speci we have special education teacher Carrie Pine uh who's expecting in late September uh she has requested leave until the end of the 2425 school year and it's my recommendation the board approve that as well and then we have first grade teacher Chelsea plii uh who is expecting in early October and has requested leave until the end of the 2425 school year and is also my recommendation that the request I have spoken with all the building based Administration chery [Music] andest any discussion anybody have a problem with this I don't see any with just that first one is for the full year recommendation she was asking for April it's kind of tough to come back in April you got you can hire full yeah it's not it's not it's not fair to the kids or the or the sub I think it's reasonable all right we don't have to act on that do we okay I'll make a motion recommended motion yeah move that the Board of Education granted Child Care leave of absence to Hannah Kane following rury leave to the end of the 20 24 2025 school year move that well we'll do them all once move that the Board of Education what oh we can okay move to the Board of Education granted Child Care leave of absence to carry Pini following her attorney leave to the end of the 2024 2025 school year move that the Board of Education granted Child Care leave of absence to Chelsea pishi following her maternity leave to the end of the 2024 2025 school year anybody make a motion to accept make a motion Angelo Caroline second matter any discussion all in favor all nowos Adra yes congratulations congratulations y good luck and God speaked administrative reports sure so I do have recognitions listed under my report and I was going to do a student recognition with regards to some information that we've received from Invention Convention but I'm going to allow Mr Reed SW to share the shine about our amazing to publicly I know I've shared this in other Publications recognize our BCS staff member of the year um the 2025 staff member of the year was Mr Kevin Fallon Kevin as you know stepped in this year as our facility supervisor and has done an amazing job had several recommendations from inside and outside of the school and so he was selected by the committee as the staff member of the year and our 2025 teacher of the year is Carrie Payne Carri p is our d preschool teacher and that is my report in terms of recognitions but congratulations to Kevin car for all to our school for school uh enrollment you'll find enrollment numbers from the 21 22 22 23 and now the 23 24 school year we began the year with 445 students as of the end of May we had 450 and as of the end of school yesterday at 1:10 p.m.

it's my pleasure to welcome you to our promotion ceremony for DOD Middle School class of 2024 it's been yeah it's been a fun year getting to know this group of eighth graders and after a whirlwind of a year I could say it's an honor to send them on to high school before we get started I ask that everyone please silence your devices at this time I would like to introduce the members of our chorus which includes eighth graders Cassidy endis Eliah Wilson Alyssa Williams Z Lano bellais salamini and Levan Scaletti to sing our national anthem please rise and remain standing for our Pledge of Allegiance [Music] St [Music] still St of the and the of the [Applause] I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you so much to our court that was an amazing performance and to our pledge leaders Ryan plof Joy tanas sham zaj and Nicholas Donovan it's a great start friends on behalf of our distinguished guests superintendent Dr Jeffrey Solen assistant superintendent Mrs Marlene Solano our chief operating officer Vincent masana our Board of Education Miss Marie Broadway our supervisor of special education our special present our DOD staff parents guests and especially our students of our DOD class of 2024 it's my pleasure to welcome you again to the dod Middle School promotion [Applause] ceremony eighth graders are going to take a couple minutes to talk directly to you okay I want you to listen like we're having a conversation in the hallway okay I'm incredibly proud of each of you as you bid farewell to DOD Middle School I implore you to seize this opportunity to dedicate yourself to making your high school years even more remarkable today is a day of Celebration and reflection but also a day to look forward to The Incredible Journey that lies ahead of you I'm incredibly proud of your hard work and dedication I want you to reflect on your journey and take pride not in your grades that you achieved but in the effort and perseverance that that you have shown your willingness to try your best to push through challenges and believe in yourselves is what truly matters these traits will carry you far in life know that you can do hard things if you put your mind to it you can achieve anything moving up to high school is like stepping into a new level of a video game you've mastered middle school and now you're about to face new challenges unlock new achievements and discover new powers within yourselves remember the time you have spent hours leveling up in fortnite or mastering that really tricky Tick Tock dance life is no different effort is a skill it's not something you're born with it's something you can practice and get better at so whether it's studying for a tough test practicing a sport learning an instrument even making new friends the effort you put in is what matters it's what makes a difference so when things may get tough don't take the easy way out dig in with all that you have because you can do hard things with that in mind as you move forward don't be afraid to try new things join clubs try out for sports participate in school plays whatever Sparks your interest think of it like scrolling through Netflix trying to find that perfect new show to binge watch High School is a time to discover what you're passionate about about and start pursuing those passions in the wise words of Taylor Swift this is a new year a new beginning and things will change embrace the change welcome the challenges and enjoy every moment of the adventure that high school will bring in closing I want to remind you that high school is a journey there will be ups and downs victories and setbacks but with effort Integrity kindness a willingness to try new things you will find your way remember you can do hard things always tell yourself that and believe in yourself we're so proud of what you have accomplished here at DOD middle school and we can't wait to see all the amazing things you'll do next congratulations class of 2024 now go out there and show the world What You're Made Of oh thank you before before you go show the world What You're Made Of though I'm going to now introduce Mr Murphy our assistant principal who will present our award portion of the ceremony good morning congratulations again to all of our eighth graders along with their family members and loved ones as we celebrate the culmination of their hard work at DOD Middle School over the past two years I would also like to recognize and thank our faculty members and staff for playing such an integral role in preparing these amazing young adults for the next step in their educational journey I am proud to continue the dod Middle School tradition of recognizing the winners of three very special citizenship Awards the recipients of these Awards have distinguished themselves over their two years at DOD and will have their names engraved on plaques which are located in our main lobby to introduce the Alon Gro award I'm honored to Welcome to the stage a vital member of the dod Community our PTA president Mrs Denise [Applause] roncari morning I'm deeply grateful for the opportunity to present the alphon Grasso Memorial award this year honoring my late predecessor who served as PTA president here at Dodd Mr grao believed that quality education was not only the right of every student but the responsibility of every member of the community a commitment he honored to the very end of his life for this reason the alons gro award is in recognition of citizenship given to the student who in the opinion of the teacher staff best embodies those principles of dedication cooperation dignity for which Al Gro stood it is an award of which the recipient and her and their family should be extremely proud of it is my privilege to present the award to this year's recipient Brendan mundorf [Applause] thank you Mrs roncari and congratulations Brendan next to introduce the Michael Malloy award I'm pleased to welcome our DOD Middle School social worker Mr Ben [Applause] shabach good morning before we get into this I just need to take one last Instagram photo of the 8th grade so please smile everyone hang on one more like and follow if you don't already our account thank you the next award is giving in memory of Michael Mallo who is a former teacher here at DOD this student is an incredible young person who takes their part in the dod Community very seriously they participate in numerous clubs work hard in school and always goes above and beyond to help both adults and peers in the building this student brings a palpable desire to make her school community and the world a better place and is always willing to work to act on that goal their truthfulness moral Integrity generous spirit and admirable character are exceptional traits that will surely benefit her as she continues to shine in high school and Beyond it is with great pleasure that I present this year's Michael Malloy award to Camella breno kamacho [Applause] thank you Mr shaback and congratulations Camila now to introduce the Nancy kazinski award it's my pleasure to bring to the stage our eighth grade school counselor Miss Jessica [Applause] Trestle good morning it is an honor for me to present this special student sele Ed award Nancy kazinski was an upbeat energetic science teacher who understood the nature of the Adolescent in teaching to the whole child Nancy passed away at a young age but through this award her Legacy lives on students were asked to nominate one Peer who exhibited qualities that Nancy deemed important in the classroom a positive attitude consistent effort support of others open-mindedness self- motivation and conscientious decision making and this student demonstrates all those qualities the classmates of this student nominated him and made the following comments he makes smart decisions in class and knows the difference between right and wrong he is a nice person and never excludes anyone he is a kind kid who is always in a good mood he's there for me and always understands the issue he is hardworking funny and always there for someone it is my honor to present the 2024 Nancy kinus award to Adam Shaheen [Applause] thank you Miss Trestle congratulations Adam it is now my privilege to recognize a few students who received some very distinguished Awards throughout the school year as I announce their names I ask them to stand at their seats to once again be recognized please hold your applause until the recipients of all three Awards have been announced first the Connecticut Association of public schools superintendence award was presented to the following four students Joseph dorazios and Katherine Suarez the Connecticut Association of boards of Education stud leadership award recognized two students sham zaj and Armen arm medovich and finally the Connecticut Association of schools scholar leader award was presented to Alana little and Joseph [Applause] dorazios today and throughout the year [Music] congratulations to you all at this time I am honored to present our eighth grade class with their promotion certificates our team teachers will join me on stage to read the names of the students we will begin with the purple team and our team leader Mr John runy [Applause] right maybe not oh there we go I'm John runy and this is the purple team Cole kabit [Applause] aan [Applause] ahed eai Alan Daniel Anastasio Nadia [Applause] Anto Ashton Anderson Caitlyn Ashworth Gabriella B Castro Connor Bell Evan bester Cameron Billman Maria bondeno Emily Bowman James Bowman Lily Grace Brown Madison Brown Brody kale Valentino Kao veto calado Juliana shandor Bryce Chavez aing Chen yang Chen and at this point I'd like to turn it over to Mr John fusari Evan Chicos Payton coffee stepen Kota Abigail crop Piper the chico Colin Dy Olivia Dixon JC Donovan Grace dueling Nora dueling James fan andreana figol Paul Fiora Avery frankfur hope Gargano Anthony Giuliano Jordan Hart Amelia Hawkins jayen hodling Lucas hu vom Elliot Johnson John William keading Elena King Henry cot and now I introduce Mr Steve leaden good morning morning Riley [Applause] laline Maya alkan Brendan [Applause] Lee Peter liapakis [Applause] Adeline mcol [Applause] Ryan [Applause] McHugh Ethan [Applause] Merritt Michael misset M my bad Brendan [Applause] mundorf Brett Miller Thomas Morris Ryan mly [Applause] Grace Mueller Joseph Jomo Emily Nelson if viua pasame or Mungi Sophie erson Justin Peak Archie pallo Leo [Applause] Phillips Drew r Liam Richardson Matthew [Applause] raldi Luke [Applause] RDI and now El Elizabeth wild our m teacher Olivia rzy Alana sapelli Juliana sarasini Levin scalati Ruby Schneider Muhammad Shahed Mason shean Olivia slowski Kristoff samoji Anthony Spinelli Jackson Stevens Savannah Stow Owen Sun Jackson teal Sarah Temple shardul [Applause] thumati there's a reason why I teach math I missed Joy tuse sorry Joy Marcelo Torres AER Vora Emma vong Leo waus Gabriella Williams Mada yokono congratulations purple team well done at this time I would like to introduce our red team leader Mr Fran Connelly good morning very pleased to begin introducing our red team students if alua Adisa Lily akbas zir albizo Giana amatruda Ria Arjun Daniel AZ Arisa azimi Thomas Barrett Caroline BTO Nathan Balco Ethan Bernstein Andrew borzenkov Porter Bruno Eda berdick Avery Cal Dominic sedia Raa chowri Connie Chen Rowan coffee the next teacher to present is our math teacher Miss Albert Alina Cordo lisel Cruz Enzo delmastro Matthew desino Ashlin dhy Hayden Dyer Mohammad elawad Maxwell Enders Lily josian Jude Jetro Levi haskis Taylor Haynes Finn Higgins Chloe lavc jovon hodling Robert Giuliano Martin CB Julia Curts and now our English teacher Miss Carly brandom Wyatt [Applause] CTS Z lanio Moren Lee Tyler lentini Evan Les Chloe lesperance Brandy Lewis Alana little Rolando Lopez Charles lucarelli Briana Martinez Isabella Martinez Sophia Martinez Ken McBride Ellie mcmanis Lily mcmellon Dominic [Applause] Malo meline Mullen Jack mudy and now Mr Brian Lopez good morning luchana Nero Raymond Norwood Linda nier Sophia Pang Landon petski Cameron Pani Ryan Pluff user Kashi Madison Reeves aditia regmi Emily Reid Eli Rocklin Derek Ruddy kerina rutka paig Sela Kyle shutz Logan siniscalco and it's my pleasure to introduce Miss St J okay Mari Sevin abiam suay Dalton Spyros Eva Stanley Jack Stratton Paige tury Kathleen vea Alexis vber Natalie verbitsky Eli [Music] weed Abigail welburn Alysa Williams Ryder Wilson Justin Zoo sajat laak yusf Sai Michael zitu Brooke Zimmerman and Preston Zuniga [Applause] thank you congratulations to the red team at this time I'd like to introduce our blue team leader Mr Tim Baker good morning Luke Abel Armen amovic Shams Aaj jumana alamer saraphina Alano Caitlyn Allard Matthew amade Kaylee Ates mediana barlay Kylie Barefoot Sheridan Bass Lily bomo Leon Bor Baba Jenna Bren Camila breno Seth [Music] brck Laura buk James Buddha Jack Burton Sarah Cabanas David [Applause] Cala now it's my privilege to send hand it over to miss Tony Carson Brooke Cano Sarah chopek Mason simma Kyle Davidson Davison Giana defiz Michael Delany Simon delviso Autumn deeski Avery diois fabiio diois [Applause] Deshawn Dixon Nicholas Donovan Sophia Donovan Joseph [Applause] durazi Cassidy endress Tyler flamio Nicholas Fortune Ethan Gada June [Music] glei Liam Galvin [Applause] and next we have Mrs Beth Curtis Anthony [Applause] janusa Samuel [Applause] giedi Jake gordano Karin Gleason Marley godbout Jake grac Jack Hall Olivia Hall Chloe Hannon Jack Hara Grayson Harris Quinn Hayes McKenzie Haron Daniel Hines Wayne imperati [Applause] [Music] Omar [Music] [Applause] khil T Kim Tan Kim Young bin Kim and now I'll pass it to Mrs Lori coraki okay Ethan kers [Applause] Emma [Applause] clonsky Maria coroli Christopher Larson Caitlyn LESA Sylvia Lou Sonia Loman nelli Loa satos Emma Lopes Gabriella Lucker okay Samantha Madonna Camila Marin Holtz Sandra Mayo Simone Mayo Ava mazera Brielle McCarthy Jack mcginness Rip rley Malo and now I'll introduce Miss Mahoney Cody meyerjack Olivia meley Bailey Miller Jack money Nikki Morin Sophia Muzzy Asia Nance Ian Nash Daniel nater Jacob Neil Ryder Newell Adam [Applause] Noam Olivia odonnell luchana okone Hope ostrowski miles Pat Genesis paresi Dylan Patel we miss you Christian Peterson William picillo and now up for blue we have the tremendous Mr Martins Liam Point Dexter Desiree porz Abigail puhalla Ava Quinn advaith ramakrishan Audrey reev Zoe ranker Joseph ricko Cole Roberts mark redy mini House s Adam shahen William [Music] Shaw Preston Shephard Jack skano Tru signor Sera simena Glick Brook Smith Bella salamini and now introducing Mrs Jenna poal Oliver stacei Ella Stratton Leah stuckle Katherine Suarez Mera tataka Aiden Tracy Emma Turner Leila yo Lexis vicory delini Watson Bren [Applause] Welter Christiana Williams Presley Williams Sophia Williams Zoe Williams Elia Wilson Ethan Works Livia Jani Emma yorzinski congratulations blue team and to all of our graduate or promoted eighth [Applause] graders well done well done each year uh we have the distinct honor to select a student to share a few farewell Thoughts with the rest of the class please join me in welcoming Levin Scaletti for this year's farewell remarks [Applause] how are we here and I don't mean physically here but I mean here just in your life I want you to think for just a second because all of us came into DOD two years ago and we sat at orientation with no idea of what was going to happen I think every one of us has at least some memory of that because we were scared out of our minds now I want you to look back at those two years we spent think of every time you had to struggle for a grade or had to give everything just to get through the day that kid at orientation didn't know about those challenges but that's the thing we don't get to choose our struggles but we do get to choose what we do with them because I know that there were times when every single one of us felt like we couldn't figure this out and it seemed like the challenges were too much for us and yet no matter how hard they got and no matter how many setbacks we all faced our path was not over and we had never truly failed until we chose to stop going and in those darkest moments we had to answer a question and we were all asked one thing are you finally done or can you somehow find it in yourself and find the strength or the determination to keep going against doubt against odd and get up it wasn't easy and it wasn't handed to you and maybe you didn't even think you could and yet against all of those thoughts and all of those odds each and every one of you got back up [Applause] and something like that leaves a mark because in doing that all of us answered another question we proved who we were and no matter how tough it got and no matter how hard we fell each and every one of you found that strength and each and every one of you proved that here's the thing that kid orientation couldn't have done that but we are not those kids anymore because all of us have changed have grown have struggled to get to who we are today and I know that each and every one of you should be proud of who that is I know High School is just around the corner and soon we're going to feel like that kid in orientation again but have some faith in yourself and in the people that I see every day because I know that our struggles are not over but take a moment because after two years and a mountain of obstacles after challenges so tough you thought it was finally your last one this fight is finally over and we are a whole lot stronger because of it ladies and gentlemen and to each and every every one of you congratulations because you finally completed your fight and completed your journey now go show the world just who it was who did and quickly before I close I want to take a second because these were not challenges that any of us had to go through fully alone so from everyone here I want want to offer our Eternal gratitude and thanks to our coaches our teachers our advisors our peers our friends our counselors and every person here today because none of us could have done it without you and now after long long wait let's hear it for the dod class of well on Lin thank you for that very inspirational at this time please join me in welcoming our distinguished guest superintendent of schools Dr Jeffrey Solen for our closing remarks thank you yeah I I got nothing how do I follow that great job job Levan thank you Mrs gillo good morning everyone it's my honor to be able to deliver some remarks this morning on behalf of the Board of Education I had the opportunity to attend four sixth grade promotion ceremonies yesterday the four ceremonies were a tremendous celebration of Education in our community and it's really rewarding to see so many people here today to continue that celebration with our eighth grade class the sixth grade transition is an interesting time as a dad I generally recognize it is the last time your kids are excited to see you in public before high school graduation so at the very least our parents are one step closer to that today I'd like to begin by acknowledging our parents and families here and not just for surviving Middle School on behalf of all of our Educators I thank you for encouraging your children helping them through challenging homework and reinforcing our messages about academics and character your support is a critical part of your child's and our school district's success thank you I'd like to take a moment to acknowledge all of our Educators as well they've committed themselves to this profession and nearly all of our teachers here today have earned master's degrees and committed many years to honing their craft by a deep commitment to doing their best for the children of this community thank you all so much for what you [Applause] do now for the D Middle School class of 2024 I had the honor of being assistant and then principal at DOD Middle School from 2005 to 2012 before serving for four years as chesher high school principal yes that was before Snapchat was even a thing but I do know a little bit about making the leap that you are about to engage in high school will afford you so many incredible opportunities and options my advice is to live them expect setbacks new things are hard they should be persevere for the sense of accomplishment and not the social media post your generation has people your own age who were literally paid to tell you what to want think and feel you be you you will find that much more rewarding than trying to be the social media character that you think people want to see there are so many amazing students and stories As you move on to high school look past the social media personas and get to know the people you will leave high school with a deeply connected group group of friends and Rich experiences that will booy you for the rest of your lives we've seen the many contributions you've made as students at DOD and we know you're poised for Success at the next level please accept my congratulations on your promotion and have a wonderful summer thank [Applause] you thank you Dr Solen before we depart I would like to give a few thank yous to to the hardworking staff members who made today's ceremony so special to our custodians Don Rebus and Mike antos who were here early this morning I think even Mr Woods was here blowing uh Leaf blowing the seats so that they would be dry for you today um and the many other things thank you gentlemen our amazing office staff including Sharon Peele Jill SEO Lori cmore Melissa vber and Lori man for the care that you all gave to the details for today and every day thank you and a very special and separate thank you to Kim kiano we could not yes thank you Kim we could not have done this without your care thoroughness and attention to detail there are not enough words to properly descries my gratitude for you Kim and for making this today um this event so special for our kids thank you to Lisa rasa and Deb Mankey uh two of Chester's finest retirees who also joined us this morning to label the chair successfully or somewhat successfully um thank you of course to our teachers and our pair Professionals for ensuring our students were well prepared for today um and for this moment and to head off to high school last but not certainly not least I extend my deepest gratitude to our families thank you for recognizing the importance of education and entrusting the care of your children to us we could not do what we do without your support we are very grateful for that thank you and with that said um before I actually give one final thank you I would just remind you that today is also High School graduation and this evening um our our high school graduates will uh be here for that really important ceremony and they have practice this morning so as we conclude if you could as quickly as you can um you know congratulate your your child and celebrate uh but then make your way out I hate to be a party pooper but um the field is needed for that important um that important process for our high school graduates and now with that said it gives me great pleasure and honor to present to you all and the chesher community the High School class of 2028 congratulations my friends have a wonderful summer [Applause] [Music] I

e e e the Anaheim Union High School District Board of Trustees meeting of June 13 2024 called to order at 3:30 p.m. the following members are present Brian O'Neal Katherine H Smith Jessica Guerrero and anarie Randall tro staff has requested the following amendments to the agenda replace exhibit a to reflect changes are the changes highlighted or how okay I believe so actually I wanted to ask about that there must be in this yeah in here so I'm sure the I'm sure they are highlighted uh and exhibit e replace Pages 20 and 135 to reflect correct amount do I have a motion to adopt the amended agenda so moved with another question back on the lcap what are the changes on exhibit a on exhibit a the um there were too many changes that they didn't they're just replacing the whole what type of changes were they I think Mr O'Neal that when um that would be an appropriate question for when the um the item comes up we'll have our directors here and they can hopefully answer the question for you okay so there were two many to highlight all right move to approve youed okay all in favor I I all right uh seeing no public comments the Board of Trustees will now hold a closed session to discuss it items 4.1 through 4.8 on the agenda it is now 3:32 and we will move to close session

calling the meeting to order present Maria okara Rick Raley I'm here Gary Ary here Amanda Buchanan here Dennis Bender is absent the following was posted on June 133 202 four board agenda notice to the public uh public board member Rick Ry will participate via teleconference from 18190 O'Brien Mountain Road Lakehead California 96051 the teleconference from the telec conference location is open to the public during public session and any member of the public has an opportunity to address the board from the teleconference location in the same manner as if that person attended the regular meeting Mrs Dupri will you please lead us in the Pledge of Allegiance please stand I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you very much Kylie do we have com uh any public com comments pertaining to close session we do not Mr Ry do we have any public comments pertaining to close session from the teleconference location no okay since we have no cards for comment do we have cards to comment no um for close session we need to this were the items we will discuss in close session today public person pupil personel expulsion case expulsion number 28 23 to 24 through expulsion number 30 23 to 24 and vacate expulsion case expulsion number 23 23- 24 conference on litigation government code section 54956.9 a current litigation 11 cases cvds 72201 11183 and 956 Civ SB 2111 303 22233 221 8676 222 7023 23 2314 073 323 22171 and 2412 359 government code section 549 54.5 subsection C and 54956.9 subsection D and subsection D and subsection e and subsection one anticipated litigation one case 2020 2105 Public Employee discipline dismissal release reassignment trans leave title certificated and classified employees number four Public Employee appointment resignation retirement reduction title certificated and classified employees number five conference with labor negotiator agency negotiator Dustin Conrad employee organization Apple Valley Unified Teachers Association number six conference with labor negotiator agency negotiator Dustin Conrad employee organization C educ School Employees Association conference with real property negotiator government code 5195 6.8 negotiating parties Matthew schulenberg Apple Valley Unified School Number 8 security matters government code section 54957 consultation with Apple Valley UniFi school district school district chief of police I need a motion to go into close session so moved second all in favor I I miss miss uh we will take a vote via roll call because we have one in teleconference uh I say I Mr Raley I Mr Ary I Mrs Buchanan I Mr Bender is absent we shall be back e e e calling the meeting back to order um roll call Maria okara I'm present Rick Raleigh uh here Gary Ry here Amanda Buchanan here Dennis Bender is out uh lash Mosley will you please lead us in the Pledge of Allegiance sing it to the flag of the United States of America and to the Republic which it stands one nation under God indivisible with liy and justice for all thank you so much good afternoon everyone and thank you for being here before we get started I would like to say that the board appreciates and supports our educational Partners input at our meetings engagement by members of the public and and Civic matters is the Cornerstone of by democracy everyone should have a chance to express their opinions within the guidelines the board has established for its meetings so that we are able to conduct the meeting effectively and efficiently during the meeting there will be time for the public to comment on matter not on the agenda in addition members of the public May comment on specific agenda items after I as your board president ask for public comments on an item until it is your turn to speak or if you are here for just here to observe the meeting please refrain from any behavior that prevents others from participating in the meeting or that disrupts the board's ability to conduct the business of the board once again thank you very much for taking your time to join us this evening and to be a participant in this duty of serving our students and our educational Community time for board comments Mr Benda is absent Amanda Buchanan do you have a comment sure um I just wanted to wish everybody a relaxing and safe summer um if you do choose to do anything like I don't know water sports or hiking or biking please just use the proper safety equipment and come back to us safely at the end of the summer because we don't want to lose any of our Apple Valley family just enjoy your summer and get lots of rest and come back to us at the end of summer thank you uh Mr Ry you have a comment I'd just like to Echo those same um comments justk thank you for all the teachers for all their hard work and sacrifices today I should say this entire school year on behalf of our students and thank you students for uh participating uh in the educational process and working so hard and and please for all of our staff and students please have a very restful and safe summer and we look forward to seeing you again in the fall where I know next year is going to be even better than this year thank you so much uh Mr uh Ry do you have a comment sure yeah I just want to Echo that it was a great year and uh looking forward to another successful year beginning in August thank you thank you now my comment I I actually chose um um to ask Mrs Mosley to read the to say the Pledge of Allegiance uh when I started out in this District she was my support person um as a teacher and to see her on this last last event of her being a a teacher in Appo Valley uh gives me great warmth in my heart and um I wanted to take the opportunity to thank you for your years of service in Apple Valley School District and today as well one of my favorite PE teachers Mr Miss hope um uh for the longest time I used to call her hopeless uh and today she is also uh leaving us with Bruce um but I thank you all of you um this school year and we hope for a better year uh every year has to be better than the previous year so we do have earnestly hope you'll have a wonderful school vacation and who knows what we're going to get next year but this year we're just happy that you were in it thank you so much Mrs Nelson I am thrilled that our staff for the most part with the exception of those that are working summer school are off and getting to relax all of you retirees in the audience Lamar hope and Sher um my heart goes out to the years of service in this district and I can't imagine walking on to Rio vista's campus and not seeing you Sherry to Vanguard and seeing you hope out in the fields with the kids and Lamar just at Granite like you're always there you've been there and um to not see you guys is a change and another chapter opening a door for you and I hope that you do exactly what you choose to do in retirement and thank you for the service um for the board members um many of you are aware of assembly Bill 2158 which was signed into law in September of 2022 to this is about ethics training and the requirement as of January 1st um 2025 that every board member that is serving in 2025 that was elected um on or after um September of or in the year of 2022 served um is required to do ethics training every two years California school boards Association although we're registered for it for the aec the annual education conference have a couple sessions on ethics training the issue is likely not every board member will be able to get into it I did reach out to the superintendents in the high desert um Kylie will be reaching out to California school boards Association and seeing if there's a possibility for them to do a local training that we could host Teran Apple Valley and allow other board members from other districts to participate as well that way we know we can get it done and that would open up your time at csba to participate in other things that you would be interested in in doing so I just want wanted to share that information with you thank you um union representative um is there anybody from CSA no uh is anybody here from Ab no okay then I will read um I'll read the um board report from close session on a motion by RC and seconded by Buchanan the the board of trusties approved the following approved the separation agreement between the Apple Valley Unified School District and employee number 8049 on a vote of 40 with one absent uh board member you need to do individual vote again I just um and so I'm going to do a roll call vote one more time just the read out the readout um Maria okara I rick Ry I Gary RC I and Amanda Buchanan I the board May approve the agenda as is or ADD and or pull items from the consent agenda for discussion and action I propose OS to add the following item to to today's agenda pursuant to government code section 549-5433 vote of the board is required if less than 2/3 of the members are pre present the vote must be unanimous board action to add the approval of proposition 28 Arts and Music in schools funding annual report fiscal year 2023 2024 can I get a you proposed it you're looking for a second can I get a second do we need a second on discussion yes yes and I to add it to the agenda okay I'll second it okay now we'll we be taking a roll call vote well discussion go ahead and mat Pat has something to share and why this got added well when did when did this get added just this morning this morning yesterday afternoon we had staff member participating in a state webinar regarding prop 28 for next year and they also made mention to um this year's uh prop 28 annual report a backwards looking report no one on the webinar had heard of it we did some immediate checking and found that it had gone into the spam folder for almost everyone across the state and so we found the report and um immediately got information on how to fill out this document and it has to be uh sent to the board and approved by July 30 and since we just don't happen to have a meeting prior to July 30 it's it's July is it July 30th or July 1 I feel like it has to be submitted by July 1st this evening got it July 1st Jun have board action prior to sub yeah I mean even if we had had it six hours ago so we could have looked it over before I can just give a little bit of background and what it is essentially is uh this tells the board what we did regarding Arts music and schools for the year that's just finished so there was this money came late as you remember um it looks like this document here the yeah you have it and so it came late in this year and so at the the if we start at the very back you'll see what we have to write a short narrative and then the number of uh positions um teachers other Personnel Etc we have very little expenditure in this area for the fiscal year that's just now ending and so we took this information got some information from the state about exactly what they're looking for um and so then the second page of this narrative shows the numbers we will be placing into those boxes mostly ones and zeros um because most of what we did this year was already funded with other uh elcap funding but there was a a school that got going on some prop 28 funded positions um earlier and that was syore rocks so that's a short um synopsis of what this was we had no idea this was required till yesterday we got it together this morning and um and got it you know just kind of to you just now so um we will not this of course will be calendared in part of our regular process now that we know that it exists and I did ask what the consequence of not turning this in on time is and it would be an audit finding and so for us since there isn't a lot of data and the reporting shows for the public that um and we can post it to our website so that they can see it as well number like Pat mentioned number of full-time equivalent teachers certificated one um number of full-time equivalent Personnel classified zero number of full-time equivalent teaching AIDS zero number of students served 707 because of Sycamore Rocks number of sites providing Arts education one okay okay um is there a fiscal impact to us approving this no fiscal impact as far as um it all it is is a a good faith representation of what we did with Arts music in schools money last year yeah thank you for that question I should have mentioned that also I think the the other only fiscal impact might be not doing it right yeah okay I'm okay I don't have any other questions okay we will be taking a roll call vote Mrs oara is I uh Mr Ry I Mr Ry I Mrs buan I Mr Bender is absent now we're going to go to recognition Dustin Conrad recognition of retirement [Music] now it's on now it's on thank you thank you conference room a sorry getting caught up with tech here and okay thank you so uh the the board will remember a couple weeks a couple um board meetings ago we had our big retiree res uh recognition time uh where many of our retirees that were leaving us this year you know said their farewells and got their recognition um but since that time between then and now we've had about 10 others that said you know what it it's my turn to celebrate the next chapter of my life and so being the last meeting that we have together um Zoe did and Jordan did reach out again to those individuals and say we got one more shot to bring you bring you uh forward to the board to be recognized so that's what we're here to do today and I know um you know I've said this before but I'm going to say it again for the retires that are here the the trophy you'll receive today really is one that uh I personally enjoy and I think it's the most valuable I know some of you have been in here uh one of you 38 years so you've gotten every almost every Apple we've produced uh you know over time for your 25th year and your 30th year and your 35th year and and what we have for our right retirees is an apple that is actually made by students so it's not something we buy from a trophy shop it's a culmination of efforts between uh Casey penfold and his welding students out at Apple Valley High School who will plasma cut the the um the Apple uh we got Josh Reese and his cut construction technology who produced the base of this apple we work with some of our CTE industry Partners to get it powdercoated and the the emblem put on and what you'll see is it resembles the um the apples that are at the entry and exit of the Apple Val the yakala bridge here in Apple Valley there's these these beautiful apples this is much smaller version of it but it is it is such I I long for the day to have one um I I hope I make it to retirement and and be able to you know take one of those myself but uh this year is the first time I've said this every time I've talked about this trophy every time I presented these and this is the first year where now somebody's informally given a name we did have one of the retirees that wasn't able to attend call my office uh a couple weeks ago and say Hey how do I come and get my bridge apple and I'm like well I never I never thought about calling it The Bridge Apple but for those of you that don't receive one you'll think about it every time you go over that yakala bridge and now that I've I've pointed it out you'll see it every time too so um like before I know there's 10 people that we reached out to I see one two three four of them made it so uh they're shy people and some shared information some I get to make it up for and if I'm accurate great and if not then you just got to live with it hope uh and and the story will go as is but um I'd like to start by bringing our first retiree up and that's Miss Sherry come on um 25 years par educator at uh Rio Vista um no no no not at all um most significant accomplishment she reflected on all her impact you know and seeing kids learn and recognizing how they they can make it fun uh it doesn't have to be a pain in the butt to be at school you could you can make an enjoyable process um she enjoys being part of former students graduations and parties and uh parents honestly recognizing the true hard work that goes all behind the scenes and uh given her that recognition so congratulations um plans after retirement and this one you know I think it was Miss Thorne in the first one is going on a quilting Cruise so you might you might find her there's cruise ships I learned that actually have this as a part a part of the party I guess but completing quilts and walking dogs uh seems like some very uh calming Behavior there and looking forward to becoming a grandma and taking care of grandchildren what a beautiful part of life yes congratulations next up Miss K you you're kind of you're kind of hiding there and I I know when TR was reading the room just yeah that's what I said I'm like I like she's you're right in that that that mystery know you can't see but uh just like you and your profession you're behind the scenes come on up here behind the scenes uh keep it keep yeah keeping uh Vanguard operating functioning um I I I've learned a little bit you know it's the quiet ones they say you got to watch and based on your funny memories here I'm I'm thinking I'm reading into what you call decorating might be a little bit of pranking or or having some fun behind the scenes so uh she says the list is a mile long I know uh we've seen you in our meetings before and you got to share with us some of the the frustrations that a lot of people behind the scenes deal with and I remember you bringing us quite a bit of uh robotics gear and things like that that people just take for granted and had you not been there you know to to help people out Vanguard would not be the same so we thank you for that your immediate plans still working you're going to be finishing projects around the house but do have vacation with grandkids plan so we're hopeful that that can happen and I love what you say down here going places and staying longer I I you know you think about that and I long for that retirement where you get to go somewhere and when you got to be back that's up to you like you know there is no there is nothing to be back for there is uh if it is today Sunday or Wednesday I don't care it's all the same to me so congratulations cor I know we're going to miss [Applause] oh good good it's it is nerve-wracking uh getting up and standing behind this thing is nerve-wracking Kylie called me out last time thought I was GNA go down because I was shaking up here but I'm trying to be calm now doesn't work too well for me let her finish then I'll go to the next one yeah she she was all right next up Miss Lamar Mosley years um it says Granite Hills but we all know Granite Hills hav been here 38 years so you you spent some time Vista yes yes and and you gave us quite a bit um and and a lot that's very inspiring uh very moving and and uh you know the slide is up there for folks to read but you know I see the theme of what I what I read through your most significant accomplishments is is recognizing need uh void or under representation and finding ways to capture that and bring people to that light and that's something that is just beyond commendable and I think you know it sums it up at the end here when you talk about your plans after uh retirement but I'm going go to your next slide first uh you pull from here some of the ups and downs of of being a teacher and things that I think a lot of young people don't uh recognize when they come into education and and it is wisdom that says you know there's going to be things that you'll remember that you didn't plan on on on walking into but you you you learn from it you endure it and you lead others through it and I I commend the way that that you capture that in your poignant memories here and you speak about Chelsea uh teaching Chelsea for two years and how you as a teacher became the student you got to to learn a lot from from a child that you were charged with educating but yet you as as an adult and human being learn from them and all those all those experiences I think lead to your your um plans after retirement with your tenure like yours I'm being I'm being hrpc here uh with the experience you have becomes wisdom right and recognizing that you had plans you had plans you probably had your plans going this way in your plans the pieces just didn't seem to fit according to your plans but yet there was a greater design for you and for you I love your sentence here where you say uh your plan finally is to leave the pen in his hand and let him do the planning and I just commend you for that Outlook I look forward to hearing what that means to you and as you continue your walk honoring your calling so congratulations me [Laughter] all right next up now uh this is where I get to make things up because Zoe didn't get any information I didn't get to that's but Miss Young uh 28 years in PE at Vanguard what what what other schools Apple middle right here and one year at Phoenix uh uh so now now that I don't have anything to read it's nice because I get to pass the mic one funny memory that you're willing to admit to funny memory well you oh I I I that's right she failed me I I got an f i i this this was preco when when when you actually had to show up to school to pass and and I I did not show up I thought okay I I forgot all about that I I didn't go on academic probation but I can find the transcript I definitely have an F at Victor Valley College in PE because I didn't show up it it was please say please tell me it had nothing to do with skill set like I I failed because of attendance but I was I was Way Beyond the ability of any tennis player not thank God thank God for pickle ball congratulations what are your plans travel grandkids Family Travel I think that's a the trifecta right there the beautiful congratulations and yeah I I I don't know if I'll be admitted back into the class but yeah yeah yeah don't ohh yeah that was that was a while back I [Applause] don't that was that was a rough time I think I had a class from Bradford Smith too at that same time and I I registered never dropped and failed that's true I think that's everybody everybody here yes yes um well before we do that if I can just I we've had four people called up I I do just want to read the other names that and briefly State you know who else that we can say our distant farewells to um but we had Greg Pasqual retiring to us out of Apple Valley High School I know I've cross paths with him at the business office and he's just what are you doing now he's like I I have no idea I I probably just do stuff at home not no plan but that's Greg so that's what I he's a he enjoyed the fact when somebody asked him how you grow spaghetti um Ivon Angel 12 Years a fellow PA educator over at Rio Vista uh Steve ly another teacher Granite Hills High School longtime teacher not as long as you but he was close 36 years um working most recently in the continuation program there at Granite Hills High School um Elizabeth Orel from uh Phoenix Academy she's just one year with us but you know did that as her swans song heading out into retirement and um Carrie Rosa our M he's a plumber for us for several years and is uh now retired as well uh and Julie Yaki another Granite Hills uh clerical uh support we all know those are the the secret weapons behind the scene that actually run the entire school so Julie I know will will be missed over there as well from Adam and his team and that that board and and attendees is the extent of our retirees over the last month so congratulations and if everybody could join the board for a photo Zoe I'll hand it over to you to you're congratul you to discussion information Desert Mountain Sala special at local Plan update 2024 2025 school year Mrs Nelson it's just there for the review of the board um as you know there is a jpa that um each superintendent since as a jpa board member but we always want to bring these forward so that you have the information that was approved at the last jpa meeting regarding the local plan and so it is contained in the board report and will be for all of the school districts that have a seat at that um jpa thank you local indicator presentation by Mr uh Scher is yours as quick as her not but we can let's see ready start a timer um not quite but nearly um this is the annual um representation of the local indicators it must accompany the board adoption uh or the LC cap when it is presented for board adoption and so this is just a couple of quick reminders about how this works and then the report on this year's um priority indicators just a reminder that we're always in this lcap process I did have to adjust this slide this year thankfully because we often are quite a ways away from approval from the county but our County reviewer this year has um been in constant communication and we feel like we're close to an approval approvable County document and so once uh the board takes action and we send that document to the county for approval we are anticipating uh quite a quick turnaround and no changes that require board action so that's good news and then of course we'll go right back into monitoring so the big ideas for today really is this idea that the the um uh local indicators are essentially a requirement for us to report where we are on certain items and so what the uh the process is how you meet the uh the indicator you don't have to hit a certain mark on any of these you certainly you just must report them and so by going through this process and being transparent to the public we will meet all indicators and I'll go through them one by one the B IND the five indicators are are essentially in those main priority areas there are eight total priority areas but these are the five uh the basic conditions uh priorities has uh one item and so on as you see there and so it does not apply to um the schools it applies to districts so that these are districtwide indicators for Priority One this is about the percentage of teacher Miss assignment it is if you remember last year I also reported on 2122 the state changed how this indicator is to be reported they now point us to the data Quest website that is public facing at the California Department of Education and so this is taken straight from data Quest this is what the public will see it's going to match what's on the sarc and no longer do we have to go through our own um database and try to anticipate exactly which teachers the state would consider in every category we simply take the data straight from them which is good the bad thing about it is it's so old so you see this is from several school years ago next year I'll be reporting in in in June of 25 I'll be talking to you about the 2223 school year and that's just how long this data lags I can tell you the HR department is far faster on this they're right on top of it and so these numbers are going to come up every year that we report them to you so at the moment it reports is 74.8% had a clear credential again in that 2122 school year a year that was remember right after a large number of FKS retired and then there was a larger category that includes out of field incomplete or ineffective and I'll just mention that ineffective is a terrible term it has nothing to do with teacher efficacy it's a state technical term that has to do with credential status only there's no measure on their impact on students I wanted to show you just a quick snapshot of exactly what that looks like on the CDE web page it's just it's it's like any other CDE indicator like uh the graduation rate or anything like that and so there again you see that 74.8% clear and the out of field ineffective 15.2 and so on I can tell you those numbers will look a lot better for 22 23 but I can't wait to report this year which of course you'll see two years from now so that's that's how we meet indicator one basic conditions um also in Priority One this uh the other component of that has to do with access to textbooks our students all have access to a current adopted an aligned textbook and also we must report the number of identified instances where facilities do not meet good repair we had one and um I'll turn it over to Mr schulenberg just briefly so he can explain what that very minor um one was and how it qualified thank you Mr Scher we did have one school um that when our third-party consultant visits our campuses for our uh the the fit report the facility inspection tool we did have some exposed low voltage it was computer cable that was exposed um and it's supposed to be covered so that was a deficiency that caused that particular school to score in the fair category um we have sense that problem was addressed right away um and it was remedied thank you and so we monitor those thirdparty fit reports and we hold ourselves to a very high standard there and so we have met that category there um priority two has to do with implementation of the State academic standards um we do a self assessment we use option two there option one um has to do with a long narrative option two is essentially a place where we can fill out by subject where we are as far as implementation and we'll just note here that we do have a couple areas where we know this uh state has adopted a new framework in mathematics and so we're we'll start with high school math who is in need of a new Adoption they now finally have items to choose from the state was long delayed in in actually getting that framework one U through the approval process and now to Publishers to create new materials materials are in the process so we will have committees starting in the fall Gathering to review standards set up criteria um take a look at what's available pick a couple for pilot and go through that process and then K8 will follow and these are expenditures by the way to purchase these materials that are budgeted and set aside for just that reason we will also be continuing now that we have um sufficient substitute teachers we will be reinstituting grade level days for uh teachers to come together to review their standards we know it's been a while since they've been able to do that and we look forward to doing that as well uh parent input is priority three and it's going to overlap a little bit with some of the um other indicators but I wanted to make sure that first of all face-to-face input you know happens at each site through their School site councils we have District Adis advisory level um parent groups and of course our district English language advisory committee um those representatives are always present and all those groups are invited to be participants in our district advisory committee which has grown this year it's been nice to see further we do use the youth truth survey this gets us a chance to hear from a lot more people in survey format of course there's open-ended response as well and so you'll see that for the last year we' still got a good number of student responses but our number of family responses although still just over that 10% Mark that we shoot for we'd really love to see more like 20% and so it was down a little this year and we'd like to see that go up and we'll be working hard to gather more family surveys and then the staff survey had a really good response and the survey categories remember have to do with things like engagement uh relationships culture belonging um we've picked a couple of spec specific questions from families that we're going to really carefully monitor that have to do with their sense of con ction and uh whether or not they feel welcome at school uh we thought those were important measures to focus on and report to you so that we were um making sure families felt connected and so that meets our um by doing those surveys and reporting that data um through the district advisory committee and to you that meets the parental input uh metric priority 6 School climate also somewhat related um we do have to administer a student survey uh you'll remember also there was some updates to the uh board policy that now requires student advisories some districts were just unsure just exactly how they were going to do that we were so thankful that we have a strong tradition of doing student advisories in our district and hearing directly from students in the room for multiple times it's a real strength here and so that requirement was an easy one for us to meet we do share that student advisory or that student survey data out both to students and across the sites and that meets the school climate indicator the survey some schools use the California healthy Stu healthy kids survey they call it chicks um California healthy kids we do not we use youth truth and it's intentional uh it's a different survey it's it's nationally normed but also it avoids some areas um that we just felt we're much more comfortable using this survey and then a broadc course of study is the final indicator of the five and this one really about um at the elementary school there isn't a lot of choice as far as options for course of study but there is a requirement that we provide interventions when needed and at the high school level it really is about making sure that we're tracking students transcripts you know as they move through are they if they're on track if they're not on track is someone checking in to make sure that they have an opportunity to remediate and take um courses again in the summer or in the after school setting or um if if there's a courses they want to try we we have a very open policy with students as far as their opportunity to take courses and this is also things like the AVID program which is super important for students who might not even know exactly how to navigate their way to college because they're the first in their family to do so and so with that priority indicator is met um by virtue of those kinds of actions and activities and so we will report that we've met all five indicators again not because we hit a certain Target but because we are monitor monitoring those five areas with great um care and so I'll pause there for questions but I think I went longer than TR uh I have a question I have several questions obviously uh my first question was an adoption of the new math textbooks yeah I understand that you have we we are going to be getting the math textbooks but the question I have is what how robust is the training that the teachers will yet in order to implement those math um standards yeah when once we get it yeah that's a good question and that will be part of the adoption rubric because what we want to see is what is offered by each publisher and or what can we supplement you know we've got some great in-house folks um we've got a teacher who works for UCLA the Curtis center for the teaching of mathematics who can subse you know supplement our training but that will be one of the areas they will consider when the adoption process comes not only what is the materials but what training exists to support teachers to be able to use them and so I'll report that to you as we get closer to that spot but we'll be uh I appreciate you bringing that up we'll be watching for that okay my next question has to do with uh priority three yeah uh oh priority priority three you said has to do with parental input and in light of the fact that we just completed our initial conversation on ethnic studies yeah um and I see that you have a representation for the uh deac um I'm just wondering if there will be a very specific intentional representation for the African-American parents to also have their own representative committee um so that they can discuss the issues that affect their population because absolutely on what we have as a district we have done the daac and it shows on our test when we look at our um performance indicators it has shown that that has really um changed the trajectory of the district but when you look at that group of uh students the the African-American students their numbers do not match so we' somehow we have to be intentional on how we set that up to be able to capture those students and bring them back um to meet the standards for English and math because I I'm looking at the 2023 and we didn't do well either so we've got to find a different way of doing business yeah so uh yes the district African-American parent advisory committee sequence will continue and will continue to grow at the school site level as well we've got some great folks lined up that were By Request of that group to continue and um that is part of the parental input you're right okay yeah thank you any other question trusty thank you Kylie do we have any public comments we do not Mr Raleigh do we have any public comments from your teleconference location uh no Madam president no okay board comments amand Wan uh I just wanted to add um in regards to the 2158 um when I was at our delegate convention or delegate assembly um csba was talking about how they will they're expecting to have multiple trainings for the ethnics training throughout the upcoming year um especially because they did recognize that having the ethnics training ethics training um before aec is going to be hard because like you'll probably be at the president's training so you won't be able to attend it I won't be able to attend it because I'll be in the delegates meeting um and so they they wanted to have it offered at other opportunities but that would be fantastic if we could bring it here and make all of the high desert come to us I like that so awesome Mr RC no further comment Mr Ry uh nothing further thank you I have nothing further to say Mr Mrs Nelson please nothing thank you okay it is recommended that the Board of Trustees discuss and take action on the following items [Music] approve approve the following Amendment to the contract for employment of the superintendent contract number one section one offer the effective dates of the contract will change as follows from July 1st 2022 through June 30th 2026 to July 1 2024 through June 30 2028 I need a motion so move I need a second I'll second the motion I'm sorry I go onute I'll second the motion any discussion right no I I just want to make one comment I I think that uh J has done a good job for the district we put a lot of time and effort into an evaluation that we recently finished and I think that uh um she we owe her a contract extension for her position thank you any other discussion I I figured that since uh we have um changed our evaluation process for the superintendent we will need to leave give enough time uh to reach those expectations that we have in place uh for the superintendent so because of it I I think uh giving her that time to to meet the expectations we have for her um will be appropriate and I'll take a vote okara is a an i Mr Raleigh I Mr Ry I Mrs Buchanan I Mr Benda is out uh it's absent he not out approve the certificated and classified Personnel actions as listed I need a motion so move I'll seconded any discussion okay we'll take a vote via roll call Mrs Sara is a i Mr Ry I Mr Ry I Mrs banan I Mr Bender absent adopt the local accountability plan for 2024 2024 I need a motion so moved I'll second any discussion we'll be taking a vote via roll call Miss opara I Mr Raley I Mr Ry I Mrs Buchanan I Mrs Mr Bender absent approve the recommendation of the administrative chairperson effective immediately expulsion number 28 before we go further I need to read uh addition to that um uh Rehabilitation plan should include item number nine the student shall reimburse the school district for the cost of the Damage Done in the incident now I need a mo a motion so move I'll second any discussion we'll take a vote via roll call okara I Ry hi Ry hi Buchanan I Bender absent expulsion case 29 and 30 I need a motion I'll move it I'll second any discussion we'll be taking a vote via roll call okara I Ry I Ry I Buchanan I Bender is absent item number 23 did you have something to say item number 23 vacate exposion case 23 I need a motion so move second any discussion point point of order did we do 29 and 30 together yes you can do that do if there were no changes I don't believe we wanted to do that okay did was there a reason why there was a reason um I believe we were gonna take 30 separately okay I was not there for the hearing well but my understanding was that you did not want to participate that would be that's I was yes yeah you're right so so you need to amend I will amend um item 29 thank you you you thank you for that item 29 so can we take that vote as 29 yeah vote the first that vote as 29 and and then we need to move on number 30 number 30 I will so well do you want me just to read it yes okay so approve the recommendation of the administrative hearing chairperson effective immediately on expulsion case exp number 30 2023 24 and we need a motion so move and can I get a second I'll second it okay and so we will be taking a vote via roll call M oara abstain Mr Raleigh hi Mr Ary hi Mrs banan I and Mr Bender absent thank you okay and then and I have to explain why I Iain yes under an exstension um the board member has to explain why they're abstaining just a basic that over really quick sorry yeah I am abstaining because the um student in question uh there's a um a question about um possibility of knowing who I am and I need to exclude myself uh so that I my name it does not appear as if I am um making a giving a special favor okay expulsion um vacate expulsion case uh number 23 um I need a motion you had a mention by Gary Ry and a second by Rick Ry okay and we'll be taking a vote via roll call oh thank you aara is I Ry I RC I Buchanan I Bender is absent adopt the 2024 2025 proposed budget I need a motion so I'll second any discussion roll call oara I Ry I RC I Buchanan I vender absent adopt resolution 2324 D28 and approved the grant agreement for the California schools healthy air plumbing and E efficiency Cal shape Plumbing program I need a motion so moved I'll second I'll second it okay good any discussion roll call opara I Ry I RC I Buchanan I Bender absent adopt resolution 2324 to 229 and approved the grant agreement for the healthy school he healthy air plumbing and efficiency Cal shap ventilation program I need a motion I'll move I'll second any discussion roll call oara I Ry I RC I Buchanan I Bender absent approve the amendment to the agreement with SGH architecture for the granite Hill Schools Granite Hill School Athletic Facility project I need a motion so moved I second any discussion roll call opara I Ry I Ry I Buchanan I Bender absent approve the proposition 28 Arts and Music in schools funding annual report fiscal year 2023 2024 I need a motion so move I'll second second any discussion opar I Ry I RC I Buchanan I Bender absent consent agenda it is recommended that the Board of Trustees consider approving a number of agenda items as a consent list consent items are routine in nature and can be enacted in one motion without further discussion this procedure conserves meeting time for a full discussion of significant issues consent items to be approved in one motion is 1 through 14 I need a motion so move I'll move it second okay we'll be taking a vote oara I Ry I I you made it all the way RC hi bu Canon hi Venda absent so you're voting for me [Laughter] now okay we don't need to go into close session um uh for future items do any members of the board have any future items M okay Miss Mr RC no um Mrs Nelson um uh tranan contacted me regarding policy and board member absences you told me it was board by law 9250 can you share what you have learned about our practices so that we can make sure we Rectify it yeah board bylaw um 9250 is remuneration reimbursement and other benefits um and IT addresses um and delineates what we do when a board member is absent I will tell you that in my time as in this district 21 years I do not recall a resolution taking um as as the board bylaw indicates that we take a resolution forward to continue to pay board members when when they are absent um the current board bylaw states that we will um reduce their pay by the number of board meetings that they miss on a given month cyc yeah so what I will suggest to you is that I um came in this morning and talked to Mr schulenberg and asked him to go back to the business office and tell me what the practice is on that side what do we do how do we operate and he indicated that there has not been any board member that has had their um pay for board meeting attendance reduced at any time however we're going to have to put a process in place because there is an ed code that is also referenced I believe it's 35 um 120 and it talks exactly what our board policy says so even though it's referenced it is Verbatim what is in the Ed code and what it talks about is um they can be paid board memb can be paid for an absence if a board resolution is um taken for that board member stating they were either performing services for the district during their absence they were ill on jury duty or due to a hardship considered acceptable by the board pretty much when I think of the recent um situations of absences they would fall under that category even a vacation that was planned prior to taking a seat on a board would be a hardship so um I think we have have to put in place a process by which when somebody's absent we bring a resolution forward to um approve the payment based on a hardship or illness or okay just to be clear so my question was not about uh payment at all it was more because when we were going through our trainings at the deli assembly that came up and it was mentioned that any time a board member was absent that we should be voting on a resolution and I've only been on this board for two years now year and a half um and then we've never done that and so I was unsure about it and I'd asked her about it like a month ago I said hey are we supposed to be doing this and she's like no I don't think that's in our board policies and I said oh okay and then I just looked it up and I was like oh it is in our board policies yeah um and so I wasn't sure if legally that was something that we should be including whenever one of us is absent just to approve it like so that we are covered but it was not about docking pay in any way no and that's not my goal either what I would like to do is um find a practice that we can get in the rhythm of doing um there's going to be times where board members absent that we don't know they're absent until we actually arrive at a board meeting which means we're not able to post that resolution so we will either have to do a ratification with a resol you know a resolution with an approval of a ratification but we'll put a system in place so I um have documented it clearly that there is an issue there that has not been taking place and we will move forward with a system that'll bring bring back to the board for approval as you know it's not something that you have to say I want this done this way it's just more of a what will our system look like so when Kylie's helping put the agenda together she will also um indicate if there's been an absence that we'll have to have a resolution so it's just a it's a system and I will be reviewing board bylaws to see if there's other systems we're missing I'm they come up they come up so I appreciate knowing that we have some work to do so because we have our board meetings the second T Thursday of each month um we don't get compensated ahead of time do we you aren't the next mon following month yeah and and likely there would be a problem with even trying to get it done because of the timelines of everything for the resolution so we will always be after the fact that we would be taking a resolution and like like I said I believe that in every case um you can demonstrate some hardship that occurred because of and the board could take resolution to continue to move forward I honestly don't see a board ever voting against I don't either I mean just give us all that blanket unless they didn't show up for like six months in a row or something crazy yeah yeah just so that we can make sure we're following what we said in our board policy if we said something on a board policy we need to adhere to it I I've never encountered it so when she asked me is like I've never seen that you know so all right um any other item that you would like to put forward for next board meeting in August is August September it'll be August yay I will be sending out um some information regarding some future dates um having to do with some training and um some opportunities so I'll get that out to board members tomorrow and and um because tomorrow will be my last day in office for a little bit of time but I'll be available okay so the next board meeting will be August 7th 2024 at 5:00 pm at Services Ed support center conference room a this room there being no further business to come before the Board of Trustees it is recommended that the meeting be adjourned I need a motion so move I'll second it roll call oara yes Ry I RC I banan I Bender absent we can all vote what he proposed

good evening I now call to order the regular Board of Education meeting for chica Unified School District on June 12 2024 it is just after 5:00 p.m. and we will be going into close session at this time and we will return to open session at 6: p.m thank you e e e evening uh for those of you who were not here when I opened at 5:00 P p.m.