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aspx and navigate to the design review board and find the agenda link although it would be the same as what was emailed you sorry when was that emailed Brittney can you come off mute and share information about when that email was sent to the board members yes I can um second here it was at 2:16 that the updated agenda was sent out and then I updated the meeting minutes on the legend on the legend calendar probably a few minutes after that but also I do see what they're talking about when I use the agenda the meeting minutes have not updated but when I go through the lestar calendar um and actually click click the link provided on the leder star calendar that provides the updated meeting minutes okay so the link in this actual report isn't correct in the in today's agenda isn't correct but the legistar link is correct is that what you're saying um basically I believe so um I'm not sure 100% um how like the agenda gets updated in terms of the meeting minutes that might be an error on my part and I have to go in through um the agenda and you know reattach the meeting minutes so I apologize if um I missed that step okay with that in mind yes I accept that with the Incorporation of the comments made that we can um vote on the minuts thank you for okay that so with incorporation of comments received on the staff's meeting minutes um anyone move to approve the meeting minutes from our last meeting I'll move okay Mitchell and Perkins seconded um all in favor of approving the minutes as modifi hi all right just got my chair script so let me open that up our next item is public comment okay um do we have any general comments from the public not seeing anyone other than CTN staff having joined no we do not okay next item regular business um status of city council resolutions and changes to the design review board so we do have a memorandum that has been shared um un half of the board via um kind of subcommittee uh input um do we want to pull that up and share that within this meeting I don't have it at my fingertips does somebody have I can share uh the memo that's in the packet and then we can um move on to some other items we will require Miss Perkins audio for this and I will also note we are joined by Deputy City administrator John fornier on today's call to help answer questions and move through this discussion but to give brief background at your last meeting we talked through the impact of recent City Council resolutions uh and policy Direction on the future of the design review board there was a fair amount of discussion uh chair Perkins followed up with two documents one a letter discussing um opinions of the design review board on recent on on that issue and then another was a document showing projects which U may have benefited from or made notal modifications with drb input I shared for reference the resolutions in question indicating that the quote unquote Housing Development resolution is the resolution that impacts the board most closely and also the overall Economic Development report that talks high level about the direction that is influencing these follow on actions and then there's there's two attachments so I'm happy to hand this over to our board members now for discussion I can pull up any materials you'd like or I can let you share screen directly they're also linked in your agenda I guess I'd like to ask um Mr forer and I don't have everybody on the screen right now sorry um but have you read the memo and do you have any questions on it I guess to start with uh thank you uh and thank you for having me here today um I was pleased to get the invitation I have read the memo and uh I appreciate that you put yourself thought on paper and provided it to us and I guess we were all a little startled by this news and um especially Bill and uh Richard and myself have been involved for I don't know 12 years working on this um you know on volunteer basis as many people do for the city and we're happy to do that but then to get this news and no one not a single person talked to any of us I don't we we're not quite sure if anyone really even understands the value we bring and um I guess was just very startled that nobody had reached out to any of us or even attended a meeting um to see what we do um we did do this document with Alexis um couple years in to the process and felt that it really demonstrated that we are making the design in our downtowns better and so it's it's a little um I guess we just wondering why you would give that up for such a little gain well let me uh start by saying that you know the recommendation in the report is not a judgment of any of you or really of the design review board you know we have a lot of activity in the city that adds value and we're really appreciative of community members who volunteer their time on our boards so I I don't want this to be viewed as an indictment however you know we it's a 90 page report uh plus several hundred page of appendices there are a lot of ideas and recommendations discussed in the report uh that you know we did not uh you know necessarily do a um you know we didn't do a workshop by committee for a lot of the recommendations um what we did do was try to identify a lot of changes in our land develop processes that could make the process more efficient in terms of investment of time and in term of investment of resources that doesn't mean that all the things that we identified uh to be eliminated or to be changed right now aren't adding some value but in the whole we have an urgent need to develop housing in the city and we had a desire to make recommendations that would regularize our development processes and so the drb was identified as one of those processes that does add time to uh to Our Land Development in some instances in the downtown and so uh what you'll find in that report is a roster of small changes that all add up to something much bigger uh and I think that's a recognition of the fact that there is no Silver Bullet to fix what I think is an inefficient process in the city what it is instead is a lot of small changes that add up to quite a big change at the end of the day and so uh you know I do think that there's familiarity with what the design review board does and the role that you play I think in a vacuum just looking at this board there's certainly examples where value has been added to projects in the city I I think that's undeniable but we have to weigh that against the urgency we have to develop housing in an arbor and to confront the housing crisis and on the scale the recommendation of staff was to move forward with making changes to how we evaluate our downtown design review guidelines let me just ask is is uh when you were interviewing developers and contractors and everyone except us um was there uniformity in uh dismay over the time that was spent going through the one-step design review process there's uniformity in the dismay of how long it takes our process overall and that our own evaluation I can agree with that but I also have been as a developer subject to some of the delays uh which have taken months one project took years till I finally threw up my hands and sold the property to the city four years for affordable housing that ended up with the city adding it to a park and none of that had to do a design review all of it was the city processes I will say we didn't have much time getting this boort this afternoon to scan through I did scan through as much as I could in the last 45 minutes and I saw no indictment of design review process what I have heard from citizens and I'm sure you have is dismay the word I used before in the appear appearance of the the highrises downtown I believe that the report that was sent through the comparative uh examples showed Improvement in the appearance of buildings while I have great trust in the planning department they don't represent the same spectrum of expertise that this board does in making considerate reviews of Design Elements it takes usually one step through our process as you know it's a mandatory review voluntary compliance most developers have taken advantage of the voluntary compliance and made some improvements I've tried to educate everybody that I can think of about the by right element that governs everything in the downtown area it certainly doesn't include the historic district doesn't include anything other than the DDA District so we're talking about basically mid and high-rise buildings downtown I fail to see how that one step which might add what's everybody's guess three to four weeks to the process I fail to see the Improvement being eliminated just for the sake of streamlining a few projects the process in downtown as you know and from what I've seen in scanning that the document that were just sent it's much more serious of all the siloing that goes on in City Hall in the various departments Solid Waste for example I noticed that very prominently displayed that has taken weeks if not months in a lot of downtown projects has nothing to do with the design but it's an elemental part part of the delay it has nothing to do with the ultimate design of the buildings What I Hear most complaints about citizenry I mentioned before is the appearances of downtown buildings I think what has the effect has been from the professionals and I'm the developer have I think I have a decent sense of design but I'm not a designer the rest are they bring elements of discussion in that the plan Department simply doesn't have the expertise of background to address and so while it won't be any skin off my back if you eliminate it and drop this this process but I think it's unfortunate for the appearance of the downtown Long Term that's all I got to say I would just note on top of that that it is evident amongst the many of the um petitioners that this is not a holding pattern where they submit materials it goes in and it they they're waiting for this meeting to happen for the direction and to keep going they continue their design process often sharing with us updates that they've been working on since that submission so the design process with the development teams and The Architects continue to move this isn't a period of stagnancy waiting for this response to happen so the other than the kind of hour of time that they're attending the meeting and the preparation of the materials which frankly recognizing the context of your building developing renderings are all part of the standard design process whether they come before us or not there is an additional time being spent other than sharing that with us and then taking upon themselves to integrate that feedback into the design to make the project better which they do as they recognize the value in that in in that feedback so um it's really minuscule in terms of the amount of time that this is causing and the amount of value versus that minuscule amount of time really seems like a bad value engineering exercise from a process standpoint thank you uh I think the next hand that went up was um Mr MIT yeah um when when you John in your comments and we really appreciate that and your writing you're you wrote a beautiful document I have to commend you on that um and the connection or the impetus to create more housing and especially affordable housing in the city is something we totally agree with we're we're developers Builders and designers and we are construction Advocates and in our town we're housing Advocates every one of us we we are on board with you but I framing the demise of the design review board with the need for more housing as you did is a disconnect for me I I I don't see a strong connection where by eliminating the design review board the results going to be more housing I I don't see that condition condition could you explain that well like I said I think our report contemplates a whole roster of small process improvements that would add up to a big change in terms of um how long it takes for final site plan approval uh and I think that as you all know uh being developers yourselves or adjacent to developers time uh is the number one enemy in in many cases to getting a project built and so um you know I appreciate the comments that things like our civil engineering approval or solid waste approval those probably represent more systematic issues in terms of uh the time for approval but there are also issues around the timeliness of our site plan review and I I think there report says that through a series of small changes we think we can accelerate site plan approval by as much as you know minimum I think of two and a half months that's a pretty significant Improvement um you know and like I said that's a lot of small changes that add up and I think that's important to contextualize here were you given examples of projects specifically related to affordable housing that were held up uh by the design review step complaints by the developers that that extra three weeks caused them great heartache well again I think what the feedback we got was much more General right um and part of that is that when a lot of people give us complaints about the city process they say generally well it's the building it's the building department it's the building department it's all the processes related to building they don't in many instances actually mean the building code official they use the building department as kind of a catchall term for all of our city processes together um and it was really left up to us to evaluate you know our specific processes and identify specific improvements but something I I do want to say is that one of the major conclusions of our report is that it's incumbent upon the city to support housing development at all income levels and that that is an important strategy for stimulating affordability across the whole city so I think there are some specific bar that come with supporting affordable housing but there also a lot of specific tools that we have access to to to support affordable housing but we're really focused on housing generally uh in the report John I have a couple of uh uh comments that I wanted to make uh relative to the recommendation and it starts out with if city council doesn't want to have a design review board in the city previous councils did if this one does not um it's not hurting my feelings that we are being uh done away with um and you know statements have been made that there's appreciation for what this board has done and the guidelines that were put together um so it's not really personal feelings that bother me that it is being done away with it's really more a matter of I doubt that Council has any concept whatsoever of what the design review board is actually here for and what we do um one of the council people what this was where I first heard about it was when Lisa dish brought it up a couple of months ago and I was flabbergasted that it was being proposed by a council member without any inkling on our part that this was coming so um and that's okay um if they don't want to have a design review board that's fine many many cities do not um I got on this design review board back in the beginning when Tamara and Bill asked me to be on it because I don't think design review board should exist my biggest fear was we were going to have a design review board that was going to dictate design to the developers and The Architects and I'm dead set against that and in practice this board does not operate that way and that's why I've stuck with it all of these years and I think it has brought value to projects in the city the next part of what my concern is is that if we do get done away with um this should absolutely not be a staff function the staff um well intended as they are cannot do what we do and they should not be entrusted with it and if the city council decides to do away with the design review board they need to do away with the guidelines because there's no way staff can enforce what's in those guidelines um I think that's the choice that Council has to make in this case um we all want housing um I basically had a career of doing housing in the city of Ann Arbor maybe not on the scale that some have but uh it's been a big focus of my uh career so we all want housing um it's a question of how we get it um but I think the council has a pretty simple decision to make either they want to regulate design or they don't but they can't have staff doing it um if my microphone work through all of that then I guess you all can hear me Lori do you want to continue I think John has his hand up I'm sorry did you Lori did you have a question I I I just wanted to I'm kind of late to this this discussion so um I I want to applaud uh uh what you're doing John and I you know streamlining process I think is very important and um moving the city into having a champion uh that for for U development I think is important but but I think process is I think what you're hearing uh right now and I think the city dropped the ball a bit that your needs assessment really needed to engage this group first not after and uh that um and I think there's an important component to uh to to your recommendations and that is placemaking if that's the case I think you should have also involved the public art commission and I'm on the public art commission I wasn't asked about anything so to um to not bring those sort of folks uh into that discussion uh merely asking you know what do they think about placemaking and how can it be improved and things like that I mean you don't have to agree you don't even have to follow it I mean the same thing for the design review board uh and I think you did do A needs assessment and uh and interview uh citizen volunteers on the DDA and the Housing Commission and things like that so I mean you recognized you know those folks I don't think it's really an ego here it's rather a surprise I would be delighted to have another afternoon free I mean I'm like Jeff like fine no problem at all um so uh if if if it doesn't seem like you got the process right in terms of assessing the needs I I I I'm I'm kind of questioning the product now as well uh in particular the notion of a champion for development um I maybe this is just me but I just think that uh you know a champion you know in the city for development uh independently align not aligned with everyone else I think everyone should be on the same page there shouldn't be just one person one Department I mean it's like Dei that you know uh uh diversity inclusion and and Equity I mean if you just have one person but nobody else cares about it it isn't going to happen and I believe the same thing so the description of it as a champion um I think that may resonate with folks with me it sort of is a red flag is like oh now we've got a CH Champion you know the uh the art commission doesn't need to care about development it does I think you know so the city clerk needs to care about development so um the the fact that this board was kind of left out of this and and kind of Blindsided and I don't think the art commission has any idea that you're thinking of a motion for placemaking uh so that makes me wonder uh um I don't you know if if if if you didn't get that process right just simply asking our opinion I I would just kind of wonder whether you know you got the big picture right as well so I applaud what you're trying to do I applaud the direction you you're going in I think you're we the city really needs to have a depart a department for um uh uh development uh but uh I think you can hear um the feelings you know on this board and I think they do matter the all all on the board are important um voices you know in the city as far as development goes so I just um my two cents thank you B oh I think it was Bill and then Wendy I'm not sure if that that's the other way U I said what a clarification I may as John um corck my if I'm wrong but I I the last I was aware where city of Van arber wasn't considered a development ready community that classification is that correct that is actually not correct we are a development ready Community as designated by MEC wasn't there a a uh a roadblock for a while that uh to become a development ready Community the Planning Commission was to be given the final say on approval as opposed to moving on to city council correct and we implemented that change about two years ago good so so the last step is Planning Commission the last step for some site plans is Planning Commission rezonings still go to the city council but that's required by state law thank you yes Wendy sure so um I think I've been involved in the design review board longer than any of you because uh it was part of the an arbor discovering downtown uh group of efforts to make changes and the reason why the design review board came into being is because the community felt that the design of buildings up until that point was um not up to community standards so at the time the discussion was do we have a um voluntary type of process or do we codify it and we opted to go with the voluntary uh side of things uh the city of Grand Rapids went with codification and so um we can get rid of design guidelines we can get rid of the design review board my sense is that Community after seeing a couple of um developments uh may want that to come back and if you end up codifying it then yes it's the Planning Commission the planning staff that will be reviewing it like they do in Grand Rapids and some other cities so I guess it's just a question of where it ends up but my sense is that the community will want some element of design review uh in new projects in the downtown um I have three things I've been jotting down here um first to expand a little bit on Jeff's comment about whether staff should apply the guidelines or not um a report is done at each of our meetings by staff Alexis has been doing them and uh Jeff before her before he retired and Jill Thatcher substituted a few times and and they're all just great and um and terrific to work with as is all the planning staff what what I think Jeff means by that is as an example at at a recent review we had there was a multistory um housing building being proposed that was sheathed in an ephas system which is exterior insulation finish system which is a rigid insulation with a layer of stule over it and and we raise concerns that exist for that material in terms of longevity and uh color fastness and and other issues and it it that's just the thing that we routinely do um because we know materials and the difference between that material and a metal panel or a pre-cast panel or masonry or stone and and we can speak to that and speak the language of the petitioner usually the architect is propped up to talk to us and and so it it it's an informed conversation which which does not mean to say Alexis and the rest of staff are uninformed we just have a depth of that because of what we've done all the time so we don't mean that as a dig to staff um and the the second point is it it seems like to me and this is just my opinion that the there's a need to streamline the process so you you can show some measurable results coming out of this streamlining process and and we are not ordinance mandated um we're a voluntary group that is more or less the lwh hanging fruit and pretty easy to get rid of and and so I I think I think you you've probably taken the path of the least res distance and and um I understand that um I I've been contacted by one city council member and I did not respond the question was what what is going on and and further what you folks do and I haven't responded because I think that's that's for you folks to do to keep Council in form but I would like to know if the memo we wrote in response to the news that that we were on the chopping block got to council and and where that was distributed so if are you referring to the one that was uh that's in your packet today no I'm referring to the one we wrote to you yeah it's the one that's in the packet today oh it's in the packet okay right so nothing has happened with that yet because I need uh as discussed your last meeting I need a votee from you on the communication that you want to send to council so um I wouldn't just forward necessarily an email and put it on a council agenda as a formal communication from the board I want to make sure that what is in the packet is represents the the full body here and we could move to that now if you all would like I can share screen has everyone had a chance to look at this letter yes I would like to just um if no one else has comments close with one thing that is I think a bit of a conclusion um I think what we're hearing is that you Unearthed a breadth of possible remedies to a process that's problematic today and made those recommendations I think our sense is that there is another step in the process that may have been foregone in terms of a deeper dive in kind of value versus investment and more rigor in the investigation toward those recommendations to really ensure that you're not throwing the baby out with the bath water and I think our consensus is that the baby is being thrown out with the bath water right now because the level of of value versus the cost to the system and I know you say these are lots of incremental changes but this is not a small value has been and that has been brought to the projects and very little investment outside of the norm of frankly what needs to get submitted anyway it's basically showing up on a webinar from these teams that's the investment that they have to make in addition to what they already have to make and in such aren't getting any of this valued multidisiplinary multifaceted diverse perspectives of free input and sanctioned by a process that had a lot of Community Support so it just feels very desperate in terms of the loss versus The Savings in effort and I don't I don't know if there are other aspects of what's being discarded in this process to save time that fit that same criteria but I wonder if there isn't more bit more research a bit more rigor a bit more data around some of these um opportunities that are maybe in contention that could help lead to a stronger set of recommendations that make our city better John one of the uh things that happened at the last minute in preparation of this memo that we're about to um take action on to send on to city council was that a paragraph was taken out of there um this was in a discussion between dick and and I because it had to do with from our perspective and I think probably from the perspective of several other people on this board the real problem with getting projects through the city of an arbor having to do with staff functions and those kinds of holdups and I know that you and I have been in other meetings talking about some of these issues um that paragraph came out because it just didn't seem relevant to whether the design review board should be how the design review board should get dealt with and I'm not proposing that it get put in now but John it's a real issue and from our perspective when we talk when we when we look at here's the city trying to cut time out of um getting developments approved so we can get this much needed housing but we've got these problems within City Hall [Music] um it's flabbergast I mean it's it's frustrating uh to me as a builder um and several other people on this board that do development work here know what these things are so like I said it it got taken out of the memo because it is not pertinent to whether the design review board should exist but it certainly is pertinent to whether or not the city wants to achieve its objective um so I'm not proposing that it go back in I I don't think it should so but but I don't want it to get lost in this discussion if you want to do something about getting projects approved directly you got to do something in your own house if you want to send that language to me directly I'd be happy to read it all right John is it possible um to make amendments to the resolution well the resolution has already been adopted by Council and so um what I can tell you is that I will certainly be sharing this discussion and your thoughts with city leaders uh I can't promise that that'll uh cause a change in Direction but I can promise that your words will be very thoughtfully considered and talked about thank you I make a motion that we approve the memo as drafted and ask City staff to please forward it to councel Second I think we all seconded that might be a good thing to show everyone's hand shot up yeah all in favor of approving the memo included in the packet to submit I unanimous we will find the best way to get that to uh the council so would you like to include the attachment yes sure could could you copy us on what goes to council eventually so so we know what they have and if we get another call as I did I can talk more intelligently to them uh sure we can track which agenda this might go on and how it will be incorporated um whether it's under Communications um I'm not sure exactly the line item that it would belong under on upcoming Council agenda but we can track that and when that is prepared we will make sure to send you that agenda link so that you can see which meeting it's on and thank you John I'd like to thank you for attending this meeting um I I know the resolution has been adopted and it was a courtesy to us that you came and uh we held this special meeting and that you listen to what we had to say so I just want to express my appreciation that um that you've given us this further opportunity sure and I appreciate that you all called the meeting and invited me to come here and I I we will consider your comments and we will be discussing them I promise you that okay right oh I to make one note and that is just to clarify that the resolution removed the requirement to go in front of the design review board that doesn't necessarily mean it can't be highly encouraged and that we can't still continue to hold meetings should those I don't know if anyone would take take us up on it but um especially where there might be a high level of community concern it might be a venue that helps teams get The Leverage the support they need I don't know if there's any any possibility or reality in which that is a functioning outcome of this but I guess it it could certainly be something that through the culture of the organization they were or you know teams were encouraged to submit attend and get that feedback for the betterment of the project and for the community so it could be a lot premium it does remain well it could be a lot premium that's true thank you for that okay so I think we are on to um unfinished business which has nothing on the agenda unless someone has something to raise um Communications this uh I think we've covered that with our last topic um dick did you have something to share on yeah well now now that the uh open meetings act no longer applies to us as a group of people we should all get together it it's been a pleasure working with all of you and um it it's been terrific so well you are still aboard we don't have the you're not formally dissolved okay I'm just letting you know we actually have two agend we have two submissions for drb for next month so we will still be availing ourselves of your design um expertise until you until there's a formal disolution which I don't P I don't have a timeline for that yet well when the guillotine Falls drinks at my house so let me get this straight so the resolution has been adopted but we're still a functioning board until what let me let me clarify the council has adopted a resolution directing us to premare prepare an ordinance Amendment however the ordinance amendment has not come before Council yet and until that happens the board still exists and functions got thank you thanks for that clarification because I think there's been a a lot of confusion on our part so uh any any timeline any idea when that uh ordinance change is going to just so we don't get blindsided again Fair probably before the end of the summer but we're still working on it okay I just have one question so John when this uh resolution you're preparing gets passed then the design review board will cease to exist is that what you're saying that's correct okay but doesn't it doesn't the resolution right now just say that we're you're not required to come before us Ian which the same thing but it it yeah it would be good to know whether we are a board or not right um perhaps uh Hank and I can just review the documents and provide that feedback to you in writing so I make sure that I'm not speaking out of turn the intent would be that with that being approved there would be within it an Absolution of the board the dissolution of the board whatever the right word is for that then can I can I ask a follow-up question as long as we have everybody still assembled assuming this ordinance change will occur and well I'm not a processed person myself I say I'm very critical of the process that's been gone so far but assuming that the ordinances approved and were dissolved are there any elements of design review anticipated as projects go through the city in the downtown area the design review guidelines would still exist and so I think as discussed by Jeff and others on this call we would you know ask developers to consult with them uh staff would provide ments back based on them or some process would be instituted to provide comments back based on them uh but the board itself would be dissolved but the group that would be accepting those changes or discussing those and responding to those would be members of the planning department yes okay okay um I think at this point we have another opening for public comment though I don't believe there is uh anyone in attendance there is not so that leaves us to adjournment anyone motion to adjourn Jeff any a second Tamara all in favor of adjourning this session of the Ann Arbor design review board I all in favor all right okay thank you all thank you everyone we'll see you next month thank you maybe Lori thanks for stepping in for me in my

tomorrow morning um so no one's waiting um but uh instead I would ask all of you to please help me uh congratulate this year's recipient of the yearbook award Daniel AR good evening everyone I'm Miss Johnson and I have the honor to be the advisor for the black student Alliance AKA BSA for short that's a lot to say all the time um I had the pleasure of meeting this student two years him and his PE walked to my office and it was like can you be the advisor of the club didn't know what to say was a little taken it back but me and my colleagues we said sure why not and it's been an amazing ride ever since this student Dylan Roberts is an amazing student and he stood the test time amongst us FAL I think he was the only Gentleman on the board yeah you are and we gave him a run for his money we we made our voice with her but he made sure his was louder he supported us as we supported him and I want to wish him well and next up class 202 [Applause] hi I'm Samy aka Mr D I'm one of the class advisers for 2024 as the seniors ask me any question they generally know the answer that's a gum up just like this is a gumal thing ironically these are her words as well hopefully I can deliver them as eloquent as she the class advisor position is a difficult timec consuming job for any teacher in addition to their teaching responsibilities coaching duties Club activities teachers dedicate their time efforts to the planning and organizing of fundraising events hosting dances facilitating pep rallies and winning Powderpuff Champions three years in a row as class adviser Miss gumml and myself will not be as successful in this role if it weren't for the efforts of our students we would like to take this time to thank applaud and praise the efforts of one student in particular we cannot thank this student enough for her leading role in making the class of 2024 run as smoothly as it does she's always willing to help no matter the situation and ralles her friends to stay after school to help out she dedicates countless hours brainstorming implementing fundraising ideas making treats that are delicious packaging items organizing the student peper rys events and working the concession stand at sporting events she is one of our social media Specialists D and I both can't do that and she spread School spear for the class of 2024 she's an amazing student and any teacher that gets the pleasure of working with her knows how special and dedicated she is class of 2024 would like to recognize and thank Jasmine Bell [Applause] good evening everyone my name is Sean Hammer I'm the adviser of the student council not the class of 2025 but Mrs Mell and Miss Turner could not be here tonight so it's uh Fallen upon me to give out the honors the recipient of this year's class of 2025 award is Sydney Gonzalez now I'm sure um MOSI and Turner wrote you a really nice speech I don't have it so I'm going to make some stuff up on the spot it's going to be wonderful all right um so when I think of of Sydney I think of school spirit and I think uh the biggest proof uh of what she contributed this year is the uh the fact that the Juniors won the spirit cup and went to Jordy Park um for years now uh Sydney's been a key member of the class Powderpuff team she's helped plan pep rally games as student council during the pep rally she usually is helping organize and run the squad I know she was instrumental in planning and decorating for the catian aka the Masquerade dance this year which was an Innovative uh version of that event and I am super excited to continue working with you next year when you'll be serving as uh one of our Board of Ed representatives and co-presidents of student council so congratulations Sydney get up to I'll hi I'm back uh as well as doing all things chorus uh me and all things drama myself and mol are also class advisers uh so today for our class of 20 26 recipi we'd like to call up nelli Le us so the the sophomore class here at Ying High School is a very driven very devoted very energetic group of students they bring a lot of excitement and energy to every pep rally and always standing at the Forefront is nelli she rallies her classmates gets them all involved whether that's through pep rally games whether that's reminding aggressively all sophomores to dress up for every Spirit day which might be why we win 90% of our spirit days she is at every single meeting she reminded me she only missed one meeting this year she attended more meetings than Mr Minter did um no surprises there and she always comes with new fresh ideas whether that's for fundraising or just getting her peers involved we are so excited and so grateful for Al and so excited to see what she does in the next couple [Applause] years hello again uh this evening Mr Rogers who is our Freshman Class adviser couldn't be with us but um he asked me uh to do the presentation for tonight uh so it is my pleasure to announce that the recipient of the activities award for the class of 2027 is Cen Jones as he walks up I'm just going to start to praise him uh Colin has consistently shown a remarkable ability to balance their classroom responsibilities with participation in a number of extracurricular activities throughout the school year uh is a member of the student council the unified Club culinary Club the Key Club the drama club and future teachers I see you Miller only freshman member uh he is also a member of our cheer teams uh and participates in our musical theater programs yet when the class is in need of student volunteers to assist with concessions for the boys basketball programs uh Not only was Colin the first to volunteer uh he is the one who took the lead uh at every game uh and made this fundraising effort for the class an incredible success no you did it you did it uh Colin on behalf of the y High School class of 2027 and on behalf of Mr Rogers we congratulate you on this well-deserved honor your dedication and commitment to our school is truly inspiring we are very proud of you and we are excited to see what you are going to do over the next three years uh and what your future here at un High holds for you thank you and congratulations Key Club yeah I got lost not that I don't have them I'm just gonna yeah no I just got to uh the next award is Key Club uh the Key Club adviser Mr Bley couldn't be with us this evening uh B he would like me to ask you to help celebrate please Juliana Medina [Music] over the past four years Jules Medina did a tremendous job inside and outside of the classroom she's always made valuable contributions to the AP US History Class that Mr Burley has taught and to the Key Club itself coming out of virtual learning uh we needed a lot of help in revolving our extracurricular spaces all of our advisers uh and many of our um student participants are aware of that um and service clubs in particular struggled in that effort to get people back into service spaces um but Jules was at the Forefront of this in a variety of different ways she was always very active with all of her Elementary School volunteer activities toy drives food drives and whatever was necessary to help the community some students forget to show up for events that they sign up for the Jews was always incredibly dependable and helpful at every event that we asked her to participate in thank you for everything that you have done for Key Club for the school for Mr Burley and we wish you the very best of luck next [Applause] year oh no I'm not next I I should have read the pro I wrote the program I should read the program I'm really sorry everybody uh the presentation for the National Honor Society award Mrs Hinson is unable to be with us tonight um and I know that she spoke with him a little bit already but I would like to take an opportunity to publicly praise the NHS Award winner Liam [Music] T Liam is an amazing young man his astounding work ethic and his dedication as the president of the as EHS chapter of the National Honor Society has been greatly appreciated uh one thing I would like to point out uh for those of you who don't know the process for choosing our NHS president has traditionally been one that falls to the evaluations of the teachers and the staff uh each year we're asked to give our feedback about their students their contributions to their classroom leadership value honor uh appropriate behavior and service and you do not end up as NHS president without astounding reviews from the faculty and staff each day uh before the monthly meetings uh Liam would come to miss Hutchinson's classroom to discuss the details what the program would uh consist of for each month and ask where he could be of service at each meeting he would take notes and post them in the Google classroom for all the members to be aware of what they missed Liam's constant smile brought joy and peace to every meeting see Mrs Hutchinson is incredibly grateful to Liam because if this year would not have been the success that it was without his leadership and his service on behalf of NHS and on behalf of Mrs Hutchinson thank [Applause] you hello everybody when I became the rotary interact adviser two years ago I had no idea how much I would come to love it the passion that these students have for service in their community and others is truly profound and I see a lot of their faces here today specifically up at this table the student receiving this award tonight not only exemplifies these qualities but has gone above and beyond in his executive role volunteering for every event bringing bright new ideas that has helped make the club what it is today and demonstrating a scale of leadership that I know will take him far in the future the recipient of this award is J [Applause] Jacob is what every adviser dreams of with a member he is attentive during club meetings takes initiative in each service opportunity enlightens the room with his sense of humor and companionship with his fellow members he can be counted on to lead service projects to promote rotary to each and every person he meets and to make everyone feel welcome and valued he will be dearly missed in the upcoming years but his efforts during this time here will have a lasting impact establishing projects that will continue to run for years to come we are so proud to aad Jacob as a rotary member and we look forward to hearing about all that he accomplishes in the future [Applause] congrats this year's student council award goes to Nick Benedetti in his role as vice president last year and president this year Nick has led meetings planned agendas written and delivered Board of Ed reports helped to plan and run freshman orientation designed and organize homecoming dance decorations energized the school through Innovative Spirit Day themes and pep pep rally event ideas individually manage both our stuco Instagram and the senior decisions Instagram page DJ pep rallies he's really done it all but I want to dwell tonight on two things that I think really encapsulate the lasting impact that Nicks had in our organization starting with the Instagram since Nick took sole control of the Instagram in October of last year October 2023 following a minor minor incident minor in yeah Nick then Nick then Nick took control um he's lifted our social media accounts really to new heights um I have some stats on this a 200% engagement growth year-over-year two years in a row which is absolutely nuts and my favorite thing about the Instagram isn't the posts and the creative videos and the way that everybody you know is now relying on the Instagram for the school news it's the like the patience and the dedication to feel the all the types of questions that come in through the DMS and I thought I'd take a second just to pull up some of my favorites real quick um so this one was from this week uh yesterday at 3:28 in the morning uh so someone screenshotted their attendance records and said I'm feeling sick I haven't been able to sleep am I allowed to stay home tomorrow right and Nick's response was if you're worried I would call the main office to make sure you're all good what a great response I also like the one back in January that said is it going to snow tomorrow and my favorite my alltime favorite is I miss my bus can you tell it to come back and get me and every time right it would be very easy to get that message be like what am I supposed to do this or uh in previous years often times those messages go unanswer till I eventually chime in but by the time I see the notification Nick's already dealt with it it's absolutely amazing and uh all those messages were just from the same student that's just one of the many students who reaches out to us through Instagram and Nick does an absolutely fantastic job so thank you with that um I think the real summary there is that Nick's dedication knows no bounds he isn't afraid to put his all into all the little touches that the potential to make a really huge impact and make things extra special um my second thing I wanted to to highlight Is Your Love of balloon arches Nick loves a balloon arch she'll spend hours and hours making these things uh for Friday Night Lights we made a balloon arch despite it being really really windy and then the balloon arch wouldn't hold at all but there was hours spent you also for Friday Night Lights decided that you were going to make by yourself the class posters for all four grades and then spend an hour and a half on the turf trying to hang them somewhere with binder clips or wire eventually we tape them to the hurdles and no one can see them but it's the thought that counts and the effort that counts and you know I I feel bad that that didn't work out the way you originally envisioned but I think that we've learned nothing else in stuco over the last couple years it's how to adapt how to roll with changes and how to make it work no matter what and Friday Night Lights is really I think the perfect embodiment of what youve brought to the role of student council president the event started out kind of as a negative right we were told that we couldn't do a during the school day pep rally last May which was a big let down but then it became this opportunity what else could we come up with what else could we do and what we've created is now the event that people look forward to more than anything else uh all school year long it's a Legacy Event it's going to be your legacy uh and that event is going to have your DNA all over it for uh for future years I had to get one bio joke in there I'm sorry um Nick sets the bar incredibly high for future student council presidents and we will certainly miss him next year Nick thank you for everything and best of luck at UNCC hello everybody my name is John kinsky I'm the culinary arts teacher here in un High School um the food guy sometimes I'm call cooking guy Uncle K uh I have or school but um yeah uh this year's award goes to Chef David garbarini David please so a couple words about David David's always prepared for a mouth watering col R club meeting is often the first one to arrive call it a specific flavor or just David's Tastefully Pleasant personality he definitely knows how to get our meetings hot while staying full as a CU thumber he never makes mistakes however chefs don't make mistakes we call them new dishes David rolls up his sleeves jumps right in and keeps other members out of a pickle so we can end on time th uh I never heard oh CR I missed the bus since David has joined our team I hope the next year David becomes the big cheese the president of the culinary club and continuus it takes whisks whipping up our recipes to let us get together again next year David you're a good egg congratulations and a toast to the [Applause] chef on behalf of Miss Burns who was the advisor Club no that's not wrong that okay it's been a long I'm not lying start over thank you on behalf of Miss Burns the adviser for the environmental club uh it is my pleasure to present the award to a student who advocated for the positive changes necessary to preserve the earth and its resources while also embodying the values of true environmental stewardship the award is given to a student who understands the importance of implementing sustainable practices into the daily life while also promoting these same practices within the school and the community to encourage others to make more environmentally sound choices in their own lives this year's recipient has been an environmental Club member since their freshman year and has participated in collection drives community cleanups and fundraising for environmental causes this student is leader within the club and is always added uh has always aided in the recruitment of other students to join they volunteered their time at back to school nights and on weekend cleanups they've contributed to Innovative wellth thought out ideas during our club meetings and sometimes I a late night spur the moment emails M Burns do not seem thrill with that part um but all of those emails uh bring commentary on how to improve the sustainability of the school in the community the student truly understands the importance of spreading Environmental awareness so we the environmental Club are lucky to have him back next year leading our school club as well as serving as our student ambassador to the community sustainable Green Team please join me in congratulating this year's recipient of the environmental Club award Christian Sur [Music] [Applause] okay hello I am Mr Gibbs I'm the adviser for the film club uh we watch movies every now and again we get a brave soul that tries to make movies that's fun um and we review movies that's what we're about we enjoy film um we spend time talking about film and it's a great time it's a great group of students I was a little worried last year we had like 20 kids early on and then we ended up with like two people so this year was a big recruiting year um and I credit a lot of that to the person that's receiving the film club award Emma alen give her a round of applause I know she did a great job a great job recruiting for us this year and we are back to pretty consistent numbers which is great and we look forward to adding more next year so thank you [Applause] Em I'm uh Ian Smith I um am the adviser for the gaming club and it's now the gaming Anime Club um we added that to it but um uh in gaming Club um We Gather to socialize um with shared interest in video and table cop games and now anime as well but with gaming Club there's a lot of things we can get from it uh critical thinking problem solving skills collaboration social skills resiliency creativity and even some uh Real World skills uh that we do uh through our weekly um uh meetings um our second year president he's been the president last year and the face of the gaming Club is that Jordan Clark can come up and Jordan really and I think Jordan really embodied what gaming Club is about someone who wants to come and have a good time interact with his friends learn something and be someone to guide and lead and uh Jordan someone who always shows up and I think that's something that's really important about him in gaming club and also other things that assist does that whether gaming Club is a part of or not we for volunteers it's Jordan um and that's really something adal about you I learned something about Jordan he is one of eight siblings all sisters and um and something um we talked about is one thing Jordan really values in his family um and I think that really shows in in his family in life being one of the siblings but also his gaming Club family um being there and um I'm really happy to have you and um Jordan also really likes being anime nuto and there's a quote and I think that really um impacts what our gaming Club is about and something for Jordan is in the world no one is perfect even if you keep pursuing Perfection you'll never reach it but along the way you'll become something great and as who you are someone is becoming someone great I thank you for being part of the club and this works for you [Applause] hello I'm Mrs Miller otherwise known as Miller and so this year's njfa award goes to Andrea Tila [Applause] okay so you know what it's her speaking um so Drea was the president of njfa last year and again this year in the fall through senior experience we were fortunate enough to have time during BL 4 to collaborate daily our predominant goal was to increase our membership and recruit more students interested in a future career in education a tough job our Pursuit Prov fruitful as we increased our membership from five to 22 students W and because of that I'm also excited to say that the EHS elective tomorrow's teachers will run next year for the first time since the pandemic and I couldn't have done it without Drea's help teaching is a tough gig but we need kind intelligent and considerate students like Drea to forge the future of Education it will be tough to run njfa next year without her but I look forward to hearing about her success at Monclair will where she will major in critical psychology with a concentration in child development and substance abuse counseling thanks for every [Applause] I'm gonna make Atlas stand awkwardly next to me as well at least it wasn't only you all right so uh I am presenting the sexuality and gender orance award you want to come on come on I am one of our co-advisors along with Miss Johnson and the fod award is going to Atlas yay so Atlas is one of our longest me uh joining members I don't know what word so Alice has been an Saga from the beginning and is one of our instrumental members uh Atlas helped to get our first fundraiser off the ground this year to support an outside organization it was to benefit next Benedict and the transgender Community uh Atlas always encourages their peers to be active in Saga and other local events Atlas very rarely misses a meeting and when they do the excuse was there and was told with advanced notice they are always welcoming and always trying to get their peers to participate comes up with great ideas wonderful presentations is an allaround incredible human being and I am so lucky we are so lucky that we're going to have Atlas next year as well yay [Applause] 7:35 my English goes down the drain [Music] okay do you want me to do it in Spanish Happy okay let me write read this down first okay okay TR okay I have found a person who has matched my intensity and passion in helping and sharing the love for the Spanish language and the Hispanic Community [Music] Janis I have the privilege to have to find janelis and challenging her to take Spanish re owners one year and after that I challenged her with Spanish for and AP in the same year okay well again matching my intensity at the end of the year during one of our amazing conversations we realized that this was it we were not going to have any future classes together I'm going to but I knew that janelis was the perfect candidate to become the president of the Spanish club I was delighted when janelis accepted it as since that day janelis has been the heart and soul of the Spanish club janelis has the best ideas for the club not only fun Concepts but Community applications and you see I'm talking you see as well she has covered everything cooking movies dancing playing Gam games and much much more but the most important accomplishment for her is that she has built a connection with the members of the community and other clubs she has recognized her leadership skills and has created events and buildt up you in high I am not sure how I will be without you you have inspired me I of crying okay you have inspired me to be a better person mother and teacher you are so determined to be a great doctor and without a doubt you will succeed you need to be proud to okay okay know I was going to do you need to be proud of the positive social impact that you are living in you will have don't forget your future is right like the chines and I something foreign spee [Applause] uh Miss Odell who is our athletic trainer and the adviser for the sports medicine Club could be here with us this evening uh but she asked me to ask you to help us celebrate this year's recipient Olivia pno Olivia joined the sports medicine club last year and has continued to be a huge help behind the scenes this year as well both during and outside of her soccer season uh she would come into the room after school and put together heel and Lace pads for ankle tapings she was checking in on a consistent basis and would just start making things up on her own uh it was more appreciated than she could ever really know uh and probably realizes but it was a huge help when I was uh uh when I was she was able to grab one and continue taping ankles and dealing with students and their and their medical needs Liv always has a smile on her face and is a positive uh brilliant to student the last two years uh we have seen her take on uh many different leadership roles soccer flag football class activities student council um she is active throughout the school and she continues to grow into a wonderful young woman on behalf of Miss Odell thank you to the live and for everything that she's done this year everything she did last year everything she is doing to grow the club and we all look forward to seeing you continue to grow in your senior year congratulations w so Miss B Mrs Garcia we are the co-advisor of unified Club as well unified Club is a socially inclusive Club where students of all abilities work together we participate in a variety of activities including Sports leadership and various volunteer opportunities most importantly we are building friendships and having fun we have had an amazing year with an increase in members and participation allowing us to do even more for inclusion in our school one of these freshmen who joined us this year brought a positive attitude and an eagerness to participate that allow him to stand out we are pleased to announce freshman Aiden Hodge as one of our award winners this [Music] all right Aiden is a dedicated member of the unified Club His Kind friendly personality has made him a wonderful addition to the group he is always smiling and always making other people smile as well Aiden participated in unified respect week activities which is a lot of dedication because it's a full school week of pushing into a lot of the clubs that you have heard from tonight um including service project collaboration with Rotary Club and yarn works we look forward to Aiden's continued success throughout the his EHS career congratulations in the spirit of UniFi we would also like to honor another member tonight um this student has gone above and beyond with participation in the club representing unified at various Service events and always being a ray of positivity to those around around him he has taken initiative in each meeting helped others Ed and educate himself on inclusion and respect for people with disabilities we would like to honor colen again colen has been an active and engaged member of unified since our first meeting in September immersing himself into the unified community and making every effort to cultivate unified into a truly inclusive place we depended on to come up with fun ideas and activities that every member loves and was an active participant during our respect week this past spring colen was also a volunteer at the poak autism walk even acting as a mascot that students could walk with during the event we are so happy to have as Poland as a member and look forward to seeing his growth through the rest of his time with us [Applause] hey again um Miss BD and I also do yarn work club together um yarnworks is started by our now retired nurse Mrs Curran it is a club where students and staff members can destress and craft after a long day as happens every year attendance fluctuates with Sport Seasons and new clubs this year one of our dedicated members did not miss meeting Christa Gonzalez [Applause] Chris is a talented artist in a number of meetings a number of mediums including narn Miss B and I were in awe watching Christa turn what looked like finger gloves into cat paws eventually we learned that Christa also knits having been taught by Miss C chryst was a big help during the UniFi week service project where we worked with other clubs to label bags from rest Street Friends new yarnworks is proud to a [Applause] all right the final Awards of the evening uh each year student council recognizes a group of seniors who have distinguished themselves over the course of their High School career through their various contributions to their class their peers and the school's various service organizations the recipients of this award um are going to be brought up here in just a second for the first time uh there are three different Pathways by which seniors can qualify for this award and the award results in these lovely blue and white honor chords for graduation and while in the past years we've given these out number one we've never given out as many before as we're going to give out tonight so U that's a testim to the amazing class of 2024 and we also thought it would be a great uh way to start a new tradition and formally recognize these students at an awards night and so as I call your name please join us up here and receive your chords our first category of recipients for the school service award are the seniors who have made meaningful contributions to their school through through their roles as student council officers receiving the court through this pathway are Nick Benedetti Mi a four-year member and three-year officer and the outgoing Stu Co president and Board of Ed rep uh he'll be attending UNCC in the fall uh Goldie George Goldie is also a three-year officer who's always been ready to lend a helping hand and she'll be attending forest insute in college next year in route to becoming a dental assistant and hygienist next up we have Lydia green another three-year officer who along with Goldie has been among our most dedicated lunch volunteers oftentimes working the studo table not just during her lunch but all the other lunches as well uh Lydia will be attending Ruckers Cen and studying nursing in the fall next please welcome Juliana Medina [Music] Jules is a two-year member and two-year officer of stuko who jumped right in with both feet when she uh joined last year became a key contribut to everything from homecoming setups to pep rally prep um and she'll be attending forom University at Lincoln Center to study theater design and production Liam T come on [Music] down Li's another two-year member and two-year officer who started out as one of our most dedicated peer tutors and worked his way up to helping coordinate the peer tutoring program Liam is going to Ruckers New Brunswick in the fall to study computer science next up please welcome AWA white a is another member of the two-year two-year officer uh club uh she's made key contribution to both our spirit and events committees as well as the diversity and inclusion initiatives such as products related to Black History Month like the afro artsfest women's history month and so much more she'll be attending the George Washington University in the fall to stud psychology our final senior officer n Glover could not be here tonight I think she's on a cruise somewhere yeah she's cruising but we'll make sure that she gets her cords when she returns um I'm now going to go on to our second category of recipients so student council officers please stay up here our second category of recipients for the service award are seniors who distinguished themselves by winning an activities award from either their class or one of the school's various service organizations so we have a few seniors whove qualified this way first up Dylan Roberts and taana pegler Dylan and taana are being honored for their work at the black student Alliance Dylan's also been active in student council over the years and has been hounding me to be an officer for this very reason so you're welcome for getting the chords great job uh he's going to Temple next year to study interational business and Tatiana will be headed to Kane to study accounting next up being recognized for their work with a class of 2024 Jasmine Bell and Vicki Sanchez Jasmine won this year's class award and is also an officer of the BSA she's headed to Xavier University of Louisiana next year to study business and Vicki won her class award last year and is at times been The Unofficial third class advisor helping with everything from catian setups to running the team at Pep rallies also High active student council uh Vicki's going to Rowan to study sociology next year our final senior qualified via the service award uh pathway or service Club pathway is Jacob FAL off in addition to all of his wonderful work with the rotary interact Club Jacob was also a key contributor to this year's freshman orientation program he's also peer leader and he's also headed to Rowan pursuing his Bachelor of Science in engineering entrepreneurship our final category of recipients for the award this year and the honor cords are those who have distinguished themselves by being dedicated peer tutors here at the high school first up azamat Amed Z has been probably our most enthusiastic tutor for the past few years she every single time I post that we need a new tutor she is the first one to apply in Google Classroom we've actually had the conversation that no you can't tutor five people at once Z is headed to the Air Force next year please welcome back to the front Daniel Armstrong Daniel's earned the distinction of logging the most tutoring hours out of everybody in the high school great job Daniel he also helped out on pep rally days and uh he's head to Purdue in the fall to study mechanical engineering congratulations our final tutor to be recognized who's here tonight is Sarah Ashenfelter you know often times we get requests for English help or math help but when the science help request comes in very few people answer the the Bell but Sarah does she's been our our bio and AP Bio standout tutor and she's attending the University of Miami in the fall a major in biochem and nutrition and pursuit of Premed track congratulations Lauren Nelson who could not be here tonight will also be receiving the blue and white chords upon her return through her work as a peer tutor where she's logged over 10 hours let's get one final Applause for all 16 recipients of this year's school school Service Awards please try not to lose the Cs between now and next Friday get picture um on behalf of the administration on behalf of all of the advisers The Faculty um we just want to take an opportunity to before we wrap up just say thank you once again to all of our award winners all of our participants in our clubs and activities uh you keep our school running uh you keep our programs going and growing and without you this I don't even know what this place would be like if we didn't have your energy and your excitement and your investment in making this just the best possible place that uh that it could be uh so again thank you everybody for coming tonight um if you didn't see so there's a digitized version uh there's a QR code on the back of your uh program for tonight uh it's got a digital version of the uh packet with all the award winners and their photos in it um if you are peckish there's to go plates please pack them up take a cupcake for the road no one who doesn't love a cupcake roie take one grab a drink pack your stuff up uh we tried to get you out by before 8:00 uh thank you for everybody who came and we wish you just the best summer have a wonderful year

33 per $100,000 of limited home value and I believe that that's it um I'm happy to answer any questions you may have that's a lot of information I followed all of Cheryl's rules are there any questions or comments from Mr har no I mean I think that is a lot of information but we've obviously been working on this over the last couple of months so I appreciate all of the hard work you and your staff have put into this very thoughtful budget I think it prioritizes the things that we need to focus on I'm really excited about the bleachers at Desert Sunrise they're Sly needed and uh the parking also and it just goes to show you that uh when we build new schools even when we think that we've built something that's ready there's always more things that have to be added after the fact um you know and it all costs money so we have to keep that in mind thank you Mr Harmon you did mention in your presentation about feral Road when is that slated to be done and we're still working with our team and working through that timeline okay the Bureau of Reclamation it's they're saying since I live there um well I kind of gathered that with a chuckle so it'll probably be another couple years we've been working on it um since 2021 um and it's a protracted uh process that involves a number of agencies and the federal government and and it is slow um we are in their ear regularly um so that they don't forget about us and that's part of that's that's become part of our regular work is to keep bumping ourselves to the top of their inbox well there's other developments that are they're going to go up that are going in right there on cost from Desert Sunrise um and so that has moved the mark on the bureau's response so you could see something but it it's we're looking at a couple years so are we responsible to have a second erress out of desert Sunrise onto Ferell Road Ferell or Murphy well we have one off of Murphy but I'm saying do we have to have a second one like a second way out we we do have one planned when the when feral road is completed we will have a egress that lines up with the with the bus lane goes right out onto Ferell Road oh that that's what I was curious okay all right no other questions I I just want to say I want to mostly remind myself of the comment you made about our primary and our secondary tax actually went down by 33 cents in primary and then the secondary went down by 13 cents is that what you said believe it was slide 17 cents 17 cents so I for me when we get to our discussion on 7D I think it's important for me to remember um that so I made a note so thank you for pointing that out pleasure all right thank you Mr Harmon all right thank you all right we're going to move on to consent agenda remember that items 6 d g and H are removed do I have a motion approved so moved a motion from Miss no do I have a second I'll second second from Mrs Anderson I will call for vote member Lopez I member no I member Anderson I and myself I motion passes all right so we are going to then discuss now item sixd approve the intergo intergovernmental agreement for data processing Mr Harmon you're up Mrs Anderson you pulled this off so thank you this is Mr Harman why my biggest question why are we agreeing to go with panel County again after the dbolical with the pay that they gave us are we on a track to do to do something different and is this because we have to start the school year it starts so soon that we have to have something in place but what's the plan going forward because I really don't think that's the best yeah so we don't have a choice um to not go with panal County at this time um to be become what's considered an accountability District there's a process okay detailed by Statute 15 91401 we have to apply for permission to become an account accountability district with the with the State Board of Education um there's also two other pieces that need to happen before December 31st of of each year which we missed that timeline with with the data lost which was the first time we really looked into what it would take to to get approved for this fiscal year right um so we have time now to get ready for next fiscal year we have to apply to the auditor General's office and to the panal county treasur office and all those agencies will look at our accountability plan and make sure that we have things in place so that we can be accountable for our own accounting okay um and there's a lot that has to do with desegregation of of Duties and making sure that we are auditing and reviewing the things that the county Audits and reviews for us the services that we have with panal County are really multifaceted even when if we choose to leave and become an accountability District we still work directly with pel County treasurer's office we just bypassed the county school superintendent's office and we have um strong relationship with the panel County accounting team that reviews our our expenditure vouchers and our payroll vouchers and and they do a lot to assist us and really supplement um the the skills and abilities with within my staff and they're they're really a a boon to the district at a at a very good value um the data processing team is where the the data loss servers were located and that's really the the issue I think that's driving um us looking towards becoming an accountability district and while the the um the data loss was was awful but the team over there the team that my staff works with to get assistance with our accounting software are a great team as well um we are certainly looking um going this direction we're putting together an accountability plan and that starts with looking at hosting Services if we're not going to host with panal County we have to find a way that we can host servers we can host them internally which is not just expensive on the on the hardware but also on the staff to manage those and then we can host directly with Tyler Technologies and we're looking at other options they're all very expensive but we will present a plan to the board um at some point and and make a decision on what's best for the district um so we we could probably get into this in detail um in a couple of months or so and we're we're ready to to talk about all of the entes and continue to working with Dr lman on on our plan for the future okay but this data processing um agreement sets us up for next year we'll still be working with these groups um with penal County's County superintendent's office I have a very dumb question well let me yeah do you have any reassurances from Jill brassard's office that the data breach is not going to happen again um I can speak to this at a very high level I could I could ask technology to answer this um in more detail but they have made a lot of changes on how they manage their servers they were um kind of multifaceted they had different different server locations and now they have they're all housed under the main panal County Hub which is very secure where we had the data breach was kind of a weak point in their their network from what I understand and so yes they're making efforts um but yeah we're still you still have questions and we're still okay working through it okay no I appreciate that I just like I say I just want to make sure we've got a plan um because the more that I think we can do in-house and have our own control I'm all about local control um that we don't have to depend on that office um it's it's just not effective so anyway thank you I'm glad we got a plan in place um if there's no other questions I I do have one um Mr Harmon it is it unheard of if we looked at other counties like Maricopa County or Pima County instead of doing panal County yeah so we we didn't um we haven't got the answer and if we can just leave the data processing side and host our services elsewhere we have reached out to Maricopa County they have hosted other they they actually host other counties they're not looking at taking on additional clients that was one option we were looking at for for services and server cap servers um or housing of data um so that's not an option that we can move forward okay I if I may as we get closer we can we can prepare much more comprehensive we'll be ready for it and yeah I just I just wanted to make sure that there was I know that time now because we start school so soon but I just wanted to know if there was a plan because when I saw this on here I'm like seriously I mean it just yeah I mean I'm happy to do it but it's just it's frustrating for staff and I think our staff deserves better than what panel County's been giving us I'm just going to put it out there so absolutely if there's I mean I just do so okay but if there's no other questions um I will make a motion to approve item 6 D okay I have a motion from Mrs Anderson second a second from Mrs Lopez I'll call for vote member Lopez hi member no hi member Anderson I and myself I motion passes all right so thank you great great stuff to think about because yeah we don't want to go through that again all right item 6G uh approve course fees for the school year 2425 Mr Harmon looks like you drew the Short Straw okay um so I actually pulled this one I was looking through the course fee and I had already sent you the questions um and I know that you got back to me because my my first question was I didn't understand why band was only $100 for year no matter if they did the different bands but if they did color guard and Winter Guard it was they had to pay per semester so if they did it for a year they'd end up paying a total of 200 where band was only a 100 so I questioned that and then the other question was guitar the first guitar class was a $30 fee but guitar 2 was 40 and I was told that it was be uh wiard was because the competitions were more expensive for both seasons um versus the band not having the competition so I understood that guitar I was told because it's leveled up but when I looked at dance one dance two dance three or drama to drama 3 those course fees remained the same so either we're not charging correctly on those upper level courses or guitar 2 should be the same as guitar one or we could get you information on why they're the way they are we got when we I failed in getting this answer she she asked it in time and I did not answer in time but when we do ask we get good info we get we get good Intel so I think we might be able to give give an answer one way or the other or make the change so question about this timing wise I don't want to hold anything up but then again I don't want people to be overcharged or undercharged as well well we have to have fees to begin with unfortunately and that's with every school district because of the extra costs that are involved St the state doesn't cover it and we have an opportunity to support students and wave fees if it's if it is a um an obstacle um these are extracurricular uh clubs they're not part of the Core Curriculum so so this is the justification yeah and that those aren't part of the actual class well yes and no they are but they also have practices and competitions and when they do their competitions they're sometimes leaving school early as well because they're going to these competitions so it's a kind of a combo thing okay you're welcome and and these are nothing compared to some of charter school fees just so you know school yes as far as the timing we can we can uh table this and bring it back uh July 12 or July 10th okay I would like to do that because then that will give you guys enough time to research this because like I said I I want to be fair so um yeah I I would like to um I will motion that we table item 6G till the next board meeting I'll second that a second for Mrs Anderson I'll call to vote member Lopez I member no I member Anderson I and myself I motion passes all right item 6h approve fundraisers for the school year 20 425 Mr Harmon I love this this is awesome um there was just I had a question that I had sent and you guys responded um thank you very much the list of of fundraisers um is a is nice to have and all and per our policy we have to approve every fundraiser that is done that our um students participate but one of the fundraisers that I was missing was the crowd funding and the direct solicitation funding and I know that um last year when we were developing our booster manual our uh policies regarding booster clubs our fundraising that you know we didn't really adhere to our policy as much as we should have um and so this year going forward we're bringing this early enough so that we're doing this um so so I just want to make sure that we don't have because I know some of this especially the Athletics that are in the summertime getting ready for the fall they'll start these type of fundraisers so I would like if we can at the next meeting um bring back any additional fundraising to add to this list um I'm fine with this list as it is it's great but I just don't want to miss that important because that's really the bulk of where they get a lot of their fundraising yeah the uh we should have living tree which is our approved crowdfunding um platform um that should be on this list and we will definitely bring it so we can approve this tonight or table it tonight and bring it back we'll bring it back either way on the 10th of July and add living tree as far as the direct solicitations all need to look into that our our fundraising and and crowdfunding is is in a gray area it's almost just a it's a thing that's not going to go away and so living tree is a platform that we have some controls they work with districts um because they're very difficult for us to manage anyone can start a a GoFundMe and say it's part of a school district and if it's not approved we don't have any way of shutting it down living tree will work with the school distri district we have a a direct communication with them um direct solicitation does not have any real exchange of value our our fundraiser should have some sort of exchange of goods and services so that there's you know value to the the money that someone's giving to the to the district for a fundraiser so let me look into direct solicitation and maybe some examples of what's going out there if it's a district Club so it's it's mostly the Athletics and basically what they do is they put together um a video and they're asking parents to support them by donating $50 and it goes to this other and no it goes to a different it goes to a different uh entity who's ever running that and then they keep a portion of what they raise and then the rest of it comes back and it's usually typically done through the booster club because the boosters are 501 c3s but find out going through our policies that any time a fundraiser um has a student in it it has to go a portion of it at least has to go to the club account so finding that out because we used to do that all the time with football boosters and you we raised like $30,000 you know um and I know that some of the other a Athletics also use this type of fundraising so I just want to make sure that we're covering all of our bases I don't want anybody to get in any trouble and I want to raise a as much money as we possibly can for these clubs and athlets yeah let me look into this and bring it back uh July 10th so one of the so what about donor Choose Or donor choice is that one of the ones that is online is that part of living tree or is that something donor choose are are not fundraisers they're they're considered grants donations okay so it wouldn't be on the fundraiser schedule but so that doesn't follow any that they're okay to do that without having to they there's still a a grant approval process okay um the donors choose campaigns are are approved by the principles before they come to a district office and before they go live that's another group that will allow us to kind of talk about some C campaigns that don't follow policy or certain certain things like technology or or food things of that nature okay awesome I'm learning so much today um then I would um like to then table this one too so it gives you enough time to bring back a complete list um so I'll make that motion to table item 6h to the July meeting I'll second all right seconded by Mrs Anderson I'll call to vote member Lopez hi member no I member Anderson I and myself it passes all right let's move on to item 7A we're finally in the action items uh discussion and possible approval of the Personnel schedule Mr Becket thank you vice president krae members of the board Dr Lan you have an extensive Personnel schedule in front of you tonight lots of things happening there and I'll take any questions you have at this point you know we have questions sure I mean come on gotta got to get it in all right so I'm confused number 15 and number 25 is the same person so did they leave and come back or what's I think they left in a week that's correct Happ sometimes we have that on the schedule and actually the other way works sometimes too sometimes we we've got people we put on the schedule and apologize we didn't catch that one okay so are we motioning that they're resigning or are we motioning that we're hiring them because there isn't a date because I tried to discern that that's right so we're approving their resignation correct and their hire we have to okay uh number 71 I that's just a little celebration party in my head so that's awesome um number 91 is this is promotion or lateral move it's a lateral move okay all right um and that's all I have have I know not very much AR why do you call me out um actually uh I did get a lot of um uh answers to my question the first one was number 21 and I'll ask this in public so people can hear um I just wanted to know uh why the need for a temporary position when we had somebody that individual that's currently in that position will be retiring ing at the end of the year so this gives us ample time because the position is very complex to train somebody to take over so that's why we have a temporary position there well said oh thanks okay um and then uh I got the answers to the other one uh thank you for adding the um description for the uh stien for the security guard the lead security um I appreciate that that makes perfect sense to have somebody um be able to lead that so anybody else have any questions or comments see that was easy peasy thank you so I'd like to make a motion to approve the Personnel schedule as presented second uh seconded by Anna Marie thank you sorry that's okay I'll call for vote member Lopez I member no I member Anderson I and myself motion passes and Mr Becket you have announcements thank you I do I have some introductions I'd like to make tonight let's start out with Randy Fielding she's our new principal at Butterfield Elementary let's welcome [Applause] her I'd like to introduce Karina gangora Karina is going to be the teacher on special assignment at Santa Rosa for this [Applause] year and then Jennifer green right down here in the front teacher on a special assignment at Saddleback Elementary School and I'd be remiss if I didn't recognize Mr Verdugo got rid of that nasty acting thank you congratulations and welcome to musd we're excited to have you guys be a part of our team all right let's move on 7B discussion and possible approval of fiscal year budget 2425 Mr Harmon I have anything new um so sure I'm hoping uh we repeat that couple million dollars somewhere I did cut quite a bit out okay any questions any motions if there's no questions I make a motion we approve the uh budget for 2425 motion by Mrs Anderson second second by Miss no call for vote member Lopez I member no I member Anderson I and my self I motion passes okay oh looks like you get to stay up here okay uh 7even C discussion of possible approval of the Joc contract and above threshold purchase amount to Core Construction Mr Harmon thank you vice president coutre and members of the board we have um a a jock contract with Core Construction to continue the work that they did at meropa elementary school amopa Wells to secure the front lobbies of Saddleback and Santa Cruz um it is about $440,000 to complete that project and we're looking for your approval um this project will not be um finished by the beginning of the school year but they will continue to work over you know weekends or breaks and get it done as soon as we have a timeline this this purchase order that will after your approval that we'll submit tomorrow will allow them to Begin work Design's completed but they can then submit the plans to the city work on permitting and then get the get the project started any questions or comments if if there's none I make a motion we approve threshold contract all right motion by Miss Anderson second second by Miss no I'll call for vote member Lopez I member no I member Anderson I and myself I motion passes all right item 7D which is what yall probably excited for all right discussion and possible approval of resolution ordering and calling for a special bond election on November 5th Dr lman thank you Mrs Trey um this is the uh next phase of your conversation and deliberation regarding the possibility of a bond um we have some we can review some information for you regarding the um rough order magnitudes uh and the recommended expenditures we also have uh the tax impact to the homeowner and we've resurfaced some of the survey results uh from the survey that was done in February so um I certainly want to you know tea it up for you to start your discussion um but let you know that we are ready with uh additional background information should you have questions I think we can I think we'll do a pretty good job answering and I can remind you that uh in review we prepared three levels um 50 million 70 million and 89 million and those levels each will not impact the tax rate we correct yeah thank you I appreciate that I think we made that request at the last meeting and so I think it's important to note that all of the options we're considering here tonight will not result in tax increase uh for our constituents Maric cop Unified School District and I just want to reiterate that I believe in giving the voters a choice in if they want to invest in their schools we as a board cannot raise taxes we cannot do that uh in this capacity we can simply refer an initiative to the ballot to allow the voters to decide if they want to um invest in the schools and invest in the infrastructure that we would um site as part of this Bond and so I I believe that the voters deserve a choice they deserve to say yes we want this or no we don't I don't I certainly don't want to make that choice for them by saying no I would like to say here you go voters this is an amount of money that we can invest into our schools this is what we'll do with it and do you want this or not I think that given the growth that's occurring in this city the fifth fastest growing large city in the nation in the nation uh we've got to take this seriously we have to have the capacity for the students that are moving here and obviously capacity is linked to a lot of things but it's also we have to take the students we all know that we cannot refuse enrollment we don't have that luxury like the charter schools do and then not only that but having space available is directly related to classroom size so we only have a certain amount of classrooms and if we don't build new ones then all of the kids that enroll go into the existing ones and that increases class sizes naturally that's just what's going to happen unless we build new classrooms so that we can spread those children out um amongst the additional classrooms which is one of the reasons why we did the Portables but we can't portable everything uh we still have to have you know playgrounds and and parking lots so I I'm interested to see what the board's uh thoughts are on the different levels of the um Bond proposals I you know I I'm definitely I definitely want to invest as much as we can into our schools and into our new growth and into the renovation of marope high school I think that's a very important project and they certainly deserve that uh it's been a long time coming I love that it's Workforce Development um priority there because I think that's really important for our students and our future and I think that's also something that the public has been saying to us like prepare our students for the workforce and so that Workforce Development um building or whatever you call it I think is is really a great addition um but I look forward to hearing what you guys have to say about the different levels can I go next okaye so I need some clarity Mr Herman on I am for the top if we can go to the very top and it will not change the taxing at all I don't want to be sitting here hopefully in a couple sitting here hopefully but I don't want to be in the position of saying we should have we should have done this we should have done this and if we have to go at the lower amount and in a few years take out a loan is that loan going to cost us more money in the long run we take when we take out a loan we pay back a loan with interest right um and we're the one paying back the loan the school district out of the formula dollars that should be going towards this year's kids whereas a bond is paid for by our local taxpayers and not impacting our our our district funds that are given to us by formula okay so if we went with the lower amount in a few years we have to take out a loan that would end up costing more money in the long run than if we win a higher amount and did what we needed to do and do it now if we do have to take out a loan yes thank you that's a great great question I think it's important for the folks in the audience and watching on TV to I think you have a slide that highlights the community survey and I think that's important because we're operating off that knowledge but I want the community to know the knowledge that we're operating off of because I that's one of the big things that I think has helped me in promoting this issue is that the Community seems to be favorable for it can you show us that and just us I I have some some slides with information that'll help the discussion yeah um so there was a number of questions that were asked to determine certain categories and how they resonated with um with those that were surveyed and these were the these were this was the entire list anything that's that um according to Paul Ben anything that was over 3.5 was considered strong or of high of high importance and and um everything on this list is pretty much in that area um things like CTE or Workforce Development which is a very similar just different wording are very high school safety projects uh school buses and then anything in that growth area expansion at the high school middle school um School Renovations elementary schools were all very high um even athletic competition facilities desert Sunrise were were almost 3.8 Energy Efficiency um then there were some other questions that that were a little more specific like you know do you strongly agree that we should keep up with growth and um that was very strong 5 51.3% of all those that were asked that question um strongly agreed student safety also had um a high high percentage of strong strongly agreed um no tax rate increase was was very favor favorable um things like schools are out of control or inflation concerns were not did not seem to be of concern and that might be the end of the statements they had a preest and post test to see the support of a bond um at the end of all of the questions I think our support started at about 71% and after all of the questions it typically dips but it didn't dip very far it's uh 60 68% either strongly were in favor or in favor of um of a bond of those that were surveyed I think that's the end of the survey data that um so this was early on we we didn't you know consider different scenarios so the only question that was asked was a $50 million Bond so keep in mind tonight when we take action on this item we are just taking action on the fact that we're going to go for the bond and the dollar amount we will get into the the details although I don't mind discussing them now because I think it's important that people know um what we want that Bond money to do and where we want it to go even though that we don't have to explain until the next deadline when we put together our our voter pamphlet and information regarding that so tonight is really important to figure out the dollar amount but that does play into what what we want to use it for um you know I'm when we did this previously I think we put too much of and I kind of compare this to buying a house versus buying a car um you don't take a 30-year loan out to buy car um you take it to buy a house and so I think part of the reason we got into the weeds before is because we were trying to put things that you'd Finance under five years under Finance under 30 so I think taking a look at what we want to do with Bond money obviously um we're going to be building new schools we know that the state facilities oversight board does not fund the schools that you would want to send your children to you want walls you want flooring you want good Furniture you want technology ology you're not going to get that if we just build a school based on what the state gives us it's not going to look pretty and you're not going to want to send your child to it and we want to make sure that all of our facilities are the same they have the same opportunities with the same resources and so I think it's it's a commitment that all of us have been up here making and we want to keep the class sizes what we have them at we don't want to raise those class sizes we know what the benefits are for those kids and for the teachers so um Mrs Anderson I'll let you I know you've got a lot to talk about so go for it I'm just taking it all in okay [Music] so do we need to address our growth and I appreciate you know Peg japos um coming up and supporting that uh we do need to support the growth the school facilities board does not and will not ever um provide adequate funding for schools that sometimes don't even have air conditioning so we do need to have our community decide yeah we're going to support you I think that we have done a fantastic job over the years of keeping our promise and our word that here's where the money's going to go and we're going to show you where it's going to go and we're going to report on it so I I statistically I know with the past there were some issues so I'm I'm going to put them out there my concern is you know let's say we need new schools and for me that's an easy sell it's an easy sell for community members um one thing we need to look at is the majority of our voters are not our parents who have kids in school we have families that are moving here that are not register registered to vote the majority of our families are not registered to vote that's a problem so those that are registered to vote are 55 and older so we've got to sell this conservatively to that voting block I think we can do it if we craft the verbage and it is very specific because when we're gone as a board and the administration has gone and we've got new Administration I don't want them to come in here and say oh we're going to get sell this Bond yeah it was supposed to go for you know football field or was supposed to go for a new Elementary School oh but now I want to spend it on this and that has happened previously to this board and it could happen again so unless we've got something concrete that cannot be changed we've got to be very cautious and conservative with what we decide on with that wish list so like I say I can easily sell new school construction I can't sell a football field footb it's on it's on the Capital Improvements later on it's it's on list that they were we showed them in our work study I'm just saying if we're going to do a list I want us to make sure that it's something that we can actually show here's where the money's going that 7 million here's where it's going to go it's going to go to a new elementary school it's going to go to a new middle school and it's going to upgrade the Maricopa high school that's an easy sell so that's where I'm at I just I I know that we're just doing the amount we we've got money for that yeah we've got money for that we we saw that in our budget yes that Safety and Security um it was less than a million wasn't it Jacob less um yeah I put a budget together of a couple million dollars yeah so but as you build new schools we're going to be the Safety and Security is included in the new school cost it's not like we're having to retrofit and AD like we had to do with all of our schools the past what we're still doing what we're still doing that's not true though we had to add cameras to Desert Sunrise just when last week yeah and and yeah the state minimum standard they don't Camas but that's part what what if I'm understanding what Mrs Anderson's saying that's part of when we build the school those we're those those extras that the state facility board's not going to pay for we're going to pay for to make sure that that security that security part is already built into those new schools so if we get a bond yeah this yeah this isn't what what I think what we're saying is not going back and doing not spending Bond money on the retrofitting of our existing schools that we have the capital right now to do because desert desert Sunrise was built with school facilities board money and we had to come up with an additional what 20 20 million 11 million right so that's why the security wasn't included in that because again school facilities board doesn't fund that they tell you to do it but they don't fund it so if we're going to if we're going to frame this as new school construction it's included in New School construction because we'll be paying for it well taxpayers will be paying for it with the bond money yes I understand that but I think it's important to note because Safety and Security pulls really high that that we are investing in Safety and Security with the bond because the the polling says that that people want Safety and Security that they would raise their taxes for that even though we're not raising taxes um but they would support a bond for that and so I think I just want to make sure that we don't take that language out no because it it is something that the voters actually want and and we will be doing correct with the money we will be investing in Safety and Security I think it's also I think we need to be careful and then we need to be careful about well we can pay for that with our existing Capital because the state is moving into deficit mode right and the proposal at the legislature that I heard about today significantly reduces daa after this year yeah and that's where this money for our other Safety and Security upgrades came from and so I we cannot think that we can count on that money going forward uh at all I I there not it's not a safe bet right well that's why I think it's great that we let the voters decide have we been good stewards have we increased our student safety have we done what we said we were going to do my answer to that is absolutely um and so with that I think that we need to let our voters say thank you you've done all this and yes we need new schools we need to support growth so is that a motion bottom line yes we need a bond um I can easily sell the 70 million I think for new school construction because then that would completely take care of a middle school and an elementary school all the safety everything that goes with that package and vision um that can be sold and then also upgrading Maricopa high school because that school was there when I was there and I'm going to say in the 60s um but yes it needs to be upgraded um it hasn't been upgraded since the bond was from from 25 years ago I think so I think that those three list items would be beneficial to our community um 70 million is not going to raise taxes they will maintain it's not however remember we did have you know the decrease in our primary and our secondary tax so it's going to be leveled out but we again want to take ownership we want local control um I would love to not have to depend on the state to build you know P you know cardboard schools are our students deserve better so um I would like to motion that we approve a $70 million bond for new school con construction for the middle school elementary school and for Maricopa High School improvements before we move further I want to make sure we have ample opportunity thank you for making that motion M Anderson um what is the thought of the other board members before we move forward Oh you mean it's not just up to me no I'm sorry I'm just kidding tomorrow we'll leave it up to you do you want me to go it's up to you I I could support 7 I could support 70 I think that the 50 is too low I think that going we'll be coming back in a couple years for more money it end up costing so much more money than than a risk of asking for just a little bit more now so I could get on board with the 70 Mr Harmon I have a question for you before we continue this 70 million is that going to get us the schools that we want to build it'll definitely help um the three schools that we're building with for for new for growth the the Middle School the elementary and the additional High School space coming in in 28 that's all those are all new schools the additional High School space will most likely be at Desert cise High School an expansion of that um as you've mentioned in all of your discussion that the funding formula is very deficient and we're seeing yes we contributed 25% additional fund funding to Desert sunrise school but you you just approved in our budget another 1.5 million um most of that FF or at least half of that FF is additional furniture for Desert Sunrise High School all of that would have been funded if that funding formula was adequate plus all of the Athletics and all the other things were funding an additional parking lot of four that will be needed at full buildout um so the numbers that we're seeing now might need as much as a 50% supplemental to each of those schools to get to a school that's not a metal box that that has has flooring and casework and drywall and ceilings um those are the things that are being cut from from schools that don't have adequate funding right and and block yeah yeah block balls yeah we we we would prefer a masonry structure that will you know last a hundred years right um so what what would happen with whatever number is called we will evaluate and prioritize the the construction projects including the um additions at marle High School okay and when we get to construction or when we get closer these are rough order magnitudes see what can be funded and prioritize those and make sure that we fund our priorities with the number that is called tonight I think that's the best way I could answer your question so um I just again I want to remind our parents who are at home in TV Land and talk to your neighbors I know many people have moved in in the last 6 months to a year to two years and are still not registered to vote your children deserve this and need this so please register to vote and vote um in the upcoming bond election because we need we need your voice um your children need your voice so that's all I can say is you've got to register to vote um it's the only way we're going to make this successful for our students going forward so okay um so anyway my motion stands if and for those three items 70 million for new school construction and Maricopa High School updates okay and um the resolution tonight is to call for resolution and for a dollar amount yeah the items will be clarified later at a at a at a future meeting so my dollar amount is 70 million and we we know that but we also know that people in the audience that might be watching writing an article about us um maybe stating what we're looking to use the money for and so we want to make sure that we're very clear with that so that that message is consistent yes going forward and that it's accurate it's accurate but also when we're all gone it's going to continue to what is in the contract um that's my biggest pet peeve uh so I just want to make sure Dr you wanted to I wanted to reiterate that that we'll have more time to specify um and that uh you that new school construction would include Elementary space at the middle and middle space at the elementary so we can we can entertain the K8 model and this this will be a good entree into that yes okay all right so back to business I have a motion from Mrs Anderson that we will call for about was call for a pun at $70 million Mrs Lopez would you like to second second all right I'll call for a vote member Lopez hi member no I member Anderson I and myself I we are going for a $70 million Bond woohoo get registered to vote can I say that enough time uh yes that's okay that's all right yeah it's okay all right so we're going to move on to item 7e appro approv to adjourn to Executive 7 pursuant to AR 38 43103 A1 for the discussion and consideration of the superintendent goals do I have a motion so moved so moved to M Anderson who seconded second Mrs Lopez I'll call for vote member Lopez I member no I member Anderson I and myself I motion passes we are in executive session at e e really not thank wind you'll give me a weak thank you e e spe e simp indeed a SE right e e sub okay know sh for your be e e e spe Serv for e e e to e e e no no no no [Music] no she said she didn't she didn't she said she did all right perfect back in session all right it is 9:15 last item Poss a discussion and possible approval to award superintendent earn performance pay for fiscal year 2324 do I have a motion I I move that we award Dr lman a 4.6% performance pay second that all right motion from Member no member Anderson second I'll call for vote member Lopez I member no I member Anderson I and myself I motion passes now 8A adjournment so moved second all right motion by member Anderson seconded by member no call for vote member Lopez hi member no I member Anderson I member coutre I we are adjourned at 96

on zoom and um given that 2third of the schools across the state are losing students and struggling financially and that the distribution of funding from the state is not getting to the schools that puts all of us all of you in impossible positions um and despite extraordinary work done by uh teachers and and instructional assistants and administrators to do what they can with the resources they've got available um there's no real magic trick to making funds appear unless we push for them and so I'm hoping that uh you all will join us and members of the public will join us and having conversation about how we can do that and how we can build a Statewide Coalition uh to push for more funds so Tuesday June 18th 6 pm um the second thing is um I have a question about the redistricting effort the district I know it's been pushed back a year but I'm wondering where are we what decisions have been made what decisions haven't yet been made and in what ways can the public be involved in those conversations um I know there are a lot of people who have a lot of interest in it and I'm wondering how we will um be able to have that Community conversation we need to make this work for everybody thank you that's it thank you is there any other public comment okay thank you um we'll move on to the report of student representatives to the committee Shane all right um this is very brief it is finals week and so um going to keep it very concise to just a few clubs today so starting with student council um they held their summer banquet on Sunday May 26th um we celebrated our seven graduating seniors and all the accomplishments from the school year uh we had a few volunteer opportunities coming up this summer we'll be making luminaries for the Relay for Life tomorrow face paint at the summer eats kickoff and help at the0 5K and Triathlon over the summer the eboard will be holding our training over the summer to prepare for the fall and look forward to recruiting some new members and holding class officer elections for open positions at the start of the year uh the softball team won their third straight western Mass class seed title and received number one seed for the Mia tournament and the baseball team received a 15 seed and beat Boston International in the round of 32 the Mia tournament will continue through June 15th French Club had an exciting end of the year hosting exchange students from ntis France and putting it on another successful coffee house show um they're also holding their end of the year celebration or they did hold it last Thursday and look forward to another year that rocks um drama club had a wonderfully successful first year back and are excited to announce next year's show the somewhat true Tales of Robin Hood by Mary Lynn Dobson auditions are going to be held in the fall and they would like to thank members of the school committee the Greenfield Public Schools and the Greater Community for their support for the um program's Renaissance sorry if I look in weird places got like the sun right in my eyes so um the library club's end of year celebration was a picnic with lawn games to celebrate a fun and productive year they have elected Club officers for next year and have already started planning a year or a calendar of events spectrum is excited for their last meeting to celebrate our seniors and a collaboration with the Greenfield Public Library to make a display of books for pride month in the room they're also making final plans to march in the Franklin County Pride Parade on June 15th all high school students and their families are welcome and invited to march with them lineup is at 11:15 at GMS um if you have any questions I'd be happy to answer for you no question but just want to thank you and your colleague for your dedicated servic this here and coming to these meetings we really appreciate you and your representation of the the students do you want me to call I'm G do it in this way but I um y okay Andy can you make your report please yes good evening everyone you have the report for the June uh nothing new to report we're continuing to do our close out of purchase orders and we still have some yearend re classes to do uh we're going to be addressing the prek tuition uh projected deficit by both reviewing the encumbrances and potentially reclassing expenses um other than that uh the year end closing process is going according to plan I can answer any questions you might have any question questions for Andy Elizabeth hi Andy I just have a real quick question um and maybe this maybe I'm not understanding this but we have um I I see on the agenda that we're going to vote on divesting ourselves of the Green River School and um we have money in uh that's been originally appropriated to repair Green River school but it says that we haven't spent any of it does that mean mean that um that money then goes back to us or how does that work if we don't utilize that is this the report yes and I'm just looking for the uh the Green River yeah the amount that's there I mean it's it's nominal uh and so what ends up happening is we we end up having uh I'm looking it you're talking in the local budget right or no Andy there's a capital uh the capital report oh the capital report I apologize looking at the the local so yes that money would revert back to the the city yes okay I was just curious because we have that on the agenda thank you yeah oh yeah other questions for Andy okay thanks so much Andy I think he's going to hang around you going to hang around a little bit I am going to stay on for the p okay great all right now to the assistant superintendent of teaching and learning and superintendent reports so um I don't know if you want to entertain moving the POS up because we're going to be long oh okay um let's see uh any objection to moving the POs to the next item rather than later I don't see any so let's go ahead with that okay so uh thank you in your packet you have the information from a quote solicitation that Greta had put together we're looking to get a new Pro point of sale system for the Food Service program uh there are have been upgrades to some of the systems out there on the back end that she's looking to get us to uh be able to use and have that helps out as far as a reporting side of things um the current system uh I believe some of the features are sun setting as far as their support so uh she put together I'll say a very detailed quote of scope of service if what it is that she's looking for and we'd like to move ahead with this uh uh program that's uh in your packet that the vendor that was the lowest responsive and responsible bidder she did uh look at uh did reference checks uh looked at the demo of the system uh and is very happy with what it is at this this program has to offer uh if you look at the revolving account there's no concern it's coming out of the Food Service revolving account and they've got uh the funds available to pay for that okay and so the motion would be to move forward with the proposal as presented in our electronic packets corre may hear a motion to that effect so moved motion by member Martini is there a second second second for member Goodwin discussion questions not seeing any let's move to a vote all those in favor say I I I anyone opposed any abstentions I'll abstain the motion carries thank you all thank you Andy is that it for you tonight is yes all right every see you next month bye okay so I did um mention to Glenn that Karen and and my report are combined this evening and um it's a little lengthy so bear with us but as you can see we're looking to highlight the work that has been done in the past 3 years and and um it's I think In fairness to tell you it's 89 slides so well all right so we'll we'll skim some but so first we'll talk about things that came out of somewhat my office and then the district as a whole work that was done so first some things you might remember we did strategic planning and these are a lot of the steps that had to take place so um that was a big that was a big chunk as you folks remember I think we started the whole redistricting conversation um with a few different parts you know my first year was started with a few different pieces we moveed forward with strategic planning because that was a piece that we talked about needing to be in place to help set superintendent goals and then um so we engaged with with that and we successfully got to a voted strategic plan and now there's a blank slide for some reason Oh weird okay then every year we do the budget and I'm identifying some of the pieces that go into moving through the budget process um attending subcommittee meetings Ways and Means meetings city council and then the day-to-day monitoring and um ongoing oversight of the budget process also um recommended um ways to make adjustments when there were reductions to the budget and honestly something that um I am proud of watching the districts around us deal with some substantial budget cuts right now um there were some difficult conversations last year but at this point we are reinstating positions you know the schools are able to add some critical positions and other districts are cutting um many positions um and then from a capital request every year submitted Capital requests to the city from that we got um $100,000 of desktop computers we have been given money to um repair the elevator at Federal Street and we also had worked with um the city finance department to reallocate the small balances that were left from previous year's capital projects to fund the phone upgrade so that wasn't much um local funding that was needed we used um available Capital so okay I am super proud to say that the school committee policy manual has been completely reviewed assuming a positive vote this evening that will be done that was quite the bear and I'm very pleased that that will be completed before I left redistricting so there were a lot of pieces that um Karen and I did together some things that were public um in dealing with public and having conversations at these meetings and other things were sort of the nuts and bolts so all of this I think you folks probably know we did the best use of educational facilities studies we did the public forums we had subcommittees where we talked about um all the questions and options there are documents on the website outlining all of the pieces of the redistricting Karen and I met with Union leadership multiple times to ensure that we were answering their questions we met with um grade five and grade eight teachers along with the Union president and vice president to ask them about factors they needed us to consider um we met with kismesis bus company to talk about the impacts of any of the options we were discussing as an administrative team we enroll we reviewed all of the enrollment data we created class siiz projections reviewed all the transportation options and the impact on the buildings we reviewed all the spaces in all the buildings to see if we could actually do the things that we were talking about I will give Karen and Mike Browning all the credit for the scheduling discussion Karen doesn't even want to talk about that anymore and then we also sat as an administrative team and reworked all of the factors anytime there was an alternative presented by members of the public I don't want to click too many times I got ahead of myself you did I remember these things probably will forever um presented the redistricting information in multiple school committee meetings we talked about pros and cons we answered a lot of questions that people had um and then um answered emails about qu um questions for all of the options from members of the community okay so I'm done with redistricting um the other piece I will say about that is the process got to the point where school committee did vote the process um the decisions were made how it would be implemented and now um Karen and her team going forward will do the implementation of all of those pieces um but it's I think that it's currently in a very good position and that the all of the policy and um committee level decisions to this point have been made okay open Architects is a company that's connected to desie a partner of desie that allows us to house and analyze data in a variety of different ways that are incredibly helpful for us to identify ways in which we can assist students who are struggling the most so we use that um most recently Karen and I and Stephen the incoming assistant super sat with our ssos folks to create the district prioritization plan that's something we do um with ssos annually to focus our um turnaround work we have exited desie support for rethinking discipline in 2021 and 22 we had been identified in needing assistance because we were we had outlier data meaning our incidence of externally removing some students um were more diverse than the state average and so our Middle School and High School administrators um and our director of Behavioral Services attended professional development in ways to reduce exclusionary discipline and in 2024 Greenfield is no longer identified as participating in the rethinking discipline cohort we have updated the the Greenfield Public Schools website I give Lauren all the credit in the world for the man hours um that went into updating this the site after all of the backend work that was done with the collaborative e team that's our administrative team we meet twice a month um we focus our e te on significant professional development those are some of the topics we do do um budget process procedure guidance we do um we review compliance for bullying prevention and investigations the Corey process fingerprint laws we have standardized the use of school spring which sounds like a silly thing but when you have a smooth coherent process for how interview applicants submit applications they are reviewed and how interviews are able to be scheduled all through through one program that reduces the number of people hours that are required and it reduces significantly the paper that is needed um we also have worked with the mass State Police the Greenfield Police Department the Greenfield fire department and now um Franklin County Sheriff's Department to reestablish the drill schedule for all of our safety drills you want us to hold questions till the end whenever people have a question can you say again and the E team is who the administrative team um one week it's all of the principal's um superintendent assistant superintendent and then the alternate week we include the non-academic department heads so our nurse uh director of nursing facilities manager food service director it Transportation thank you okay sorry yes catch me if I use wait there's acronyms in here as I'm sure you can imagine so just some additional information um I have provided weekly updates parent updates to staff and families um I participated in weekly meetings to support the families in Emergency Shelters here in Greenfield including state senator the representatives the mayor's office and community service agencies we formalized training room support for our athletic teams um so that they have support we are reducing injury reducing time out off the fields for our athletes and providing faster support if there are suspected injuries so that's a huge benefit for health um and safety for our students I collaborated well with Marlo Warner the director of DPW our transportation company and other stakeholders to make school day decisions about weather it takes more time than you would imagine to call us sow day we have successfully done collective bargaining on seven unions um units A and C some of you may remember that there was some discussion around finishing those up and then um transportation Food Service administ custodial and then um a newly formed um Union our instructional technology department has a brand new contract so some other things that and all of these this is not everything we've done day-to-day these are things that we believe over the course of time have or will have a positive impact on the function of the district so we've established and Implement district-wide attendance protocols including the times of the daily calls like hey your students not here do you know that timelines for families about phone calls and letters we have added home visits to the attendance protocol we standardize districtwide our student support team so um that is a way for General Ed teachers related service providers administrators to problem solve and put supports in place for students well before there is consideration of special education there is a formal manual and all of the administrators were trained um on how to implement the new protocols we I don't want to to say the covid word anymore but at the beginning of um Karen and my superintendent Administration we still were dealing with covid and protocols and the process of maintaining um ensuring they were followed and then divesting ourselves of those protocols we've standardized the field trip request documents in process in collaboration with the director of Behavioral Services director of pupil service is Karen and I we determined the social and emotional curriculum needs K to7 and then we facilitated curriculum writing committee with teachers to write seal lessons for K to7 following the castle competencies we also establish the process for archiving personnel and payroll records which is a huge um Savings of space and filing cabinets hate to waste a good filing cabinet mayor I was just curious on the absenteeism I'm that's wonderful you about the establish the program could you did the numbers improved you'll see they okay oh yeah you'll see them they're I think that's something that we are um exceptionally proud of yes um Statewide system of support we talked about that a little bit we are very fortunate um this year to have worked with a wonderful and last year mhm this year and last year to have worked with a wonderful team of people three folks from desie who helped to support our improvement work and um both years Karen and I have worked with them and done deep data analysis and created a required District prioritization plan um that is absolutely in line with the student Opportunity Act plan you'll see later with our strategic plan and with every other plan that the department of Ed has required of us um so Karen and I have worked to keep the initiatives and goals of that prioritization plan moving forward analyze data relative to the goals and they have also participated in all of our district learning Walks With Me Karen and the building principles so they've really been um important folks with us okay any questions before I get to the data okay all right we'll just hit some highlights because there's a lot but you you have this in your school committee um Google folder and I forgot which ones I was supposed to do all right you go ahead we're going to start with the high school the high school this year is uh currently one of the schools that was newly added to our turnaround status um but as you can see um if you just look at the June 2023 column and the June 2024 column for chronic absenteeism you can see that Greenfield High School this year has improved in all categories as well as the subcategories that are identified by um desie in our ssos plan so um our subcategories are English language Learners students with disabilities and our Hispanic and Latino population so moving forward our district prioritization plan also revolves around these three subgroups and moving um towards more data analysis and and really looking at data more continually to keep track of the Improvement we need to see in these three subgroups but as you can see um the high school did make vast improvements in chronic absenteeism so getting them to school is very positive and we look forward to um next year and improving that even more um we only map test through 8th grade so you'll see some Ela grade 8 literacy information here um the red boxes mean nothing we're they were put on there by ssos and we couldn't delete them so don't worry about why those are highlighted um for our next year's prioritization plan though after a meeting with the ssos team we have made literacy our continued Focus for next year and you'll see when we get into the math data that literacy is still where we need some improvements but some highlights here though you can see that the average meeting uh average percentage of students meeting their growth targets from fall to winter or fall to Spring um have improved from 2023 to 2024 so that is definitely positive and then um you will see the math data and um you remind me what the SE stands for which special education sorry um and you will see the highlights here um from 2023 to 2024 the majority of students doubled their growth percentage targets and then they've met them all even greater than that so I really think you know we we were talking about this earlier Christine and I these students have had three solid years of high quality instructional math materials in front of them and I think having that um access to uh standards-based instruction high quality instruction that's evidence-based has really shown that um our math goals are being met and highlighting that L line there where 100% of the students this year met their growth Target in eth grade is just phenomenal so um really proud of that too okay so I will speak to to middle school so the um Middle School we have made improvements in our chronic absentee rate you'll see for our English learner population um we did sorry I misspoke I apologize for all of our students we hit our Target made significant um improvements since last June our student with disabilities also had some nice Improvement we hit our Target those targets by the way are set by the Department of Education and our accountability those aren't our goals those are Desy goals um we still have some work to do in getting our English learner students and our students who are Hispanic Latino um some improvement in terms of their chronic absenteeism but we are moving um so we're you know we're we're happy where we've seen growth and know where we need to focus the ELA assessment data for the middle school again we look at that last column percent of students meeting their growth targets from Fall to Spring just so you know that first line where it says all is last year's score the next line that says all is this year's score you can see the year difference so a increase in the number percentage of students who've hit their growth targets for all of our student students um our special education students are still struggling and um we are working on how uh an evaluation of our special education services and then our English learner population has 10% increase in the students who are meeting their growth goal and then our math data again seeing some pretty significant improvements percentage of students meeting growth Target tar gets um 36 to 67 for all students at the middle school our special education population went from 20% to 57% of students meeting their growth Target and our English learner students 20% to 77% in a year so those are um things that we're really pleased to see so Mrs Fenimore I think that is mostly the textbook that curriculum or we do believe that the continued exposure to high quality instructional material is a factor but we've also been doing the professional development that Karen has been highlighting over the course of the past few years we're focusing on a consistent set of instructional practices and um teacher oh and we now have a full-time elll teacher at the middle school which helps with um our our English learner population yes so there's I think we are starting to see um a very positive Collision of factors that are impacting our students so Mrs fenamore put these two this slide and then the next one together for Karen and I but we wanted to highlight them she looked at cohorts last year's fifth grade to this year's sixth grade and there was a 14% increase in students on grade level or Advanced on map and for the sixth graders moving into seventh grade this is Ela a 30% increase in the percentage of students on grade level and into advanced so um a wonderful increase in the numbers of students who have moved into that higher level of performance and math again fifth grade moving into six 37% increase and six grade into S A 40% increase so again wonderful data to be highlighting Newton um rocked it out of the park and improving their chronic absenteeism if you just look at that first row for all students last year we had 37.1% of our students at Newton who are chronically absent the state gave us a Target this year to decrease that to 34.9% and their current chronic absentee rate is 18.7% so that's just phenomenal so we're really excited to see that their assessment data for um Ela you can see that all of their RIT scores in every category from special ed to English language Learners all improved from Fall to spring so we are really excited to see that Improvement and then with math if you just look at the percentage of students meeting their growth Target from Fall to Spring each year they have almost all doubled if not um more than that increased overall and then to see that rate of our English language Learners all the way up to 87.5% is really impressive so we're excited for that and again you know that Ma our math seems to be our strength in the data um which is why we're really going to continue with that literacy Focus next year okay Federal Street school again um all of our students looking at the decrease in The Chronic absentee rate the des's target for us was 37 we're at 23.4 so um we've hit all of the targets given by desie and decrease the percentage of students um described as chronically absent for federal Street the English language arts again RIT scores improved from Fall to Spring in every group presented there and again you can see the significant Improvement for the percent of students meeting their growth Target from last year to this year um including our special education students who went from 10% meeting their growth Target to 40 we want more of course but a significant increase our El students 22 to 63 so some nice jumps there and then again math as Karen just said math is definitely our area of strength right now with um I think the lowest Improvement is a doubling in the percentage of students meeting their growth Target and finally the discovery school at Four Corners um they actually improve their chronic absentee rate as well and often when your chronic absentee rate is minimal to start it is harder to improve so I think there um really should be commended for that they had a 13.1% Target by the state and actually have an 11.5% chronic absentee rate right now so there was definite Improvement their Ela um again students meeting that growth Target from Fall to Spring is just a highlight for most of our schools including the discovery school if you look at all from 39% to 60.6 you have our special ed students um almost doubling to 40.7 and then you do see an increase in the L's as well and then with math you see that jump um be exponentially higher so we're going from 57 to 76.9 and then that L um number really just you know makes your heartwarmin per to 85.7% of our L's meeting their growth Target so job well done there part of what um we did so all of this work you know we connect to um the work with ssos um the priority plan and then um they participate in all the professional development that Karen will speak to more and one of the things that we were able to do is is Dr shy Curry who's the desie associate commissioner for ssos which is Statewide system of support um she came to visit the district and Karen and I um helped worked with her to tour all of our buildings and then sat down with her to talk about the um Impressions that she had and one of the things that she noted that we were extremely pleased about is that she said every classroom they were utilized Iz in the curriculum materials every classroom there was consistency across the district in and that that's the goal you know so we were very pleased um and she was great to have on site with us why does this not love me okay now Karen's going to talk about the work she's done so I know um I've been involved in a lot of the work we've already talked about but there are some things that my office handles that I wanted to highlight tonight as well um the first is our mentor and mentee program um our unit a folks have had a very solid mentor and mentee program um but getting that actually funded and doing the oversight involves writing the title two grant that funds that the unit c members negotiated a Mentor mentee program into their contract this year so I have been training the new mentors and then uh overseeing those relationships and meetings and trainings and professional developments as well um we also do a by anual celebration because I like to highlight um these folks do it for a very minimal stipend and they give a lot of work time and effort in love to our incoming employees and it really is um just something that's so valuable in this District they have someone that they can rely on and these mentors are just phenomenal and then at the end of the year I feed we ask for their feedback and then we try to revamp and reorganize and really create a better program moving forward the title one Grant is a Federal grant um that my office oversees um we oversee all of the title one interventionists in every building which requires a lot of collection of data on their part students that they service the cycle of intervention uh data collection to show Improvement whether the student stays in intervention we have Ela and math interventionists so we have monthly meetings to review that documentation answer any questions um supervise that process and then we plan and support all of the family engagement um nights and we try to help out at every school from Bingo to books to math nights to meet and greet to Winter Carnival to hot diggity dog that was happening tonight at the middle school before we headed over here and then we also tried to make sure that we fill skill gaps and create um vacation challenges so students stay engaged in their learning then we also do some work with the community and um a lot of it is done on the winter carnival where we host uh book giveaways for folks and Adams Donuts is one of our highlights it's usually freezing though um but we have a good time we also run Run summer school programming and then we have to coordinate and comply with all of the audits by the federal grants management team and keep record of all of that we also publish document and distribute all the necessary Letters by desie and the federal government that go along with this Grant and really keep track of all of that in District the title for Grant is part of that Federal allocation um I highlighted just a photo from the Federal Street Library I'm really proud of the work that we've done over the last two years in getting um those libraries up to a quality that our students deserve with a diversified collection that represents our population and that is in this Century not from uh centuries ago so really thankful for all of that work we also worked with the IT department we do a technology audit because our tier one and tier 2 interventions um needed some Technology support and then you know worked with Christine's office on the social and emotional supplies needed for the second step program that's delivered K through 7 sorry flipped the wrong way um I also write all of the grants that do not fall under sped so if they are um uh such as our turnaround grant our Civics Grant to name a few are investigating history Grant which the middle school has taken on we've done a lot of the HQ grants that have supported the work that we've done in the adoption of our CK amplify along with Eureka and illustrative math and then um with the superintendent we've managed and amended eer 2 and eer 3 in our time that we were here and I think some of the things that folks don't know maybe about grant writing if you're not one is that there are specific requirements for all of the funding of course and you have to constantly meet and adhere to those requirements and keep of everyone who is working under those grants there's multiple cost centers usually in each that you have to navigate and at least keep documenting the implementation of all the grant funds um I have a couple highlights our Civics grant that we have had for the last few years we participated in the Civics project showcase at UMass and that is a group of our students that just attended last Friday and um the next two slides also has some photo the next one at least has a photo of our other two groups and um many of them took on the issue of homelessness in greenfields and I just wanted to highlight because the Desi Deputy Commissioner Regina Robinson that was there leading this showcase recognized only one school and that school was Greenfield High School for the work that they did in the Showcase work that they did so um shout out to miss Zimmerman Miss Degan and all of the other history folks um and just really giving them the opportunity to showcase their work um they were very proud of that achievement and I'm very proud to share that with you tonight um some of the other I like to highlight um I'm always excited when we can get students out of Greenfield and exploring the world and the Civics Grant also funded Luke Martin's trip to Ellis Island in the 911 Memorial in New York City a couple weeks ago and you can see he took a hefty bunch of Juniors and seniors with him to New York City and when I was talking with a few of them it always um makes me remember how important it is to get them to explore the world uh one of them was just describing the awe in which they were when they saw the Statue of Liberty when they were on the boat over to Ellis Island so if nothing else I think that's you know positive that we get our kids in these experiences and then Title One also supported the stem night at Greenfield Middle School this past year along with the GF my office also handles all of the professional development and um I know you've heard many of the things that I've reported in my reports every year but uh every week month anyways feels like every week um but we plann the district's PD for the whole school year which includes new teacher orientation convocation any of the adoptions of any of our highquality instructional curriculum material I also work with all of the other departments to see what their PD needs are and try to plan with our transportation nursing it Food Services custodial because every time we have a professional development day we want all of our departments to get the development that they deserve we manage all of the um resources for that and then try to um also oversee all of the district mandatory trainings that are required for every employee when they on board the biggest project has been the teaching lab profession development this year which has really focused on that K through 7 CA and amplify adoption however uh we utilized um that Grant to also include AEL in the high school so that our instructional strategy work was K through 12 prek through 12 we certainly didn't want there to be bookends where they weren't getting this exploration and this PD and this in-depth instructional strategy work so you can see here um that included scheduling learning walkthroughs and that included not only teaching lab people flying in but desie ssos people along with building principles in every building six times during the year so it was uh quite the coordination to get every bit of that Grant and um checked off and made sure that we adhered to the grant needs but also to make it meaningful for our instructional um faculty so wanted to highlight that my office also handles homeschool coordination we process review and overse oversee 100 to 150 homeschool applications every year which includes per school committee policy monitoring yearend summary progress reports and making sure that people adhere to the curriculum that they intended to teach their children we answer and address any questions that come out and we send out yearly approval letters along with follow-up letters if there are any missing components we also handle all of the interns and student teacher placements in the district I had the privilege of um these were two of our interns that were teaching in our history department at Greenfield High School their UMass 180-day program ceremony was the other night and I had the uh pleasure of going to Springfield and honoring both Emily and Kate they were wonderful um and we wish them the best in their next Adventures but we don't just do interns in our uh unit a department we do interns in technology we do nursing interns we have interns in our food service department we also have collaborated with GCC and HCC to do IIA interns so monitoring all of their placements making sure that they've done all the mandatory trainings making sure that they're on board with the GPS policies is also part of that process curriculum adoption implementation mapping and oversight so along with adopting all of these materials we have have to make sure that the pilots happen the adoption and implementation process goes well that teachers have the support that they need that we develop scope and sequence for these materials and have checkpoints along the way that if there are questions or coordinations that there's time during faculty meetings or collaboration times where people can have access to get their questions answered the ordering and Divi divvying up of all of the materials districtwide is a job in it of itself every year we also have decided to adopt a new science curriculum next year open CED so we're in the midst of doing that as well in grade six through 12 we have grades 5 through seven adopting investigating history so we're trying to align that PD which is um happening at the end of the month for them and then we've worked on actually having a five-year curriculum map cycle so we started this year with writing Ela and music curriculum we will move into math and hopefully Health next year under Steven's oversight and we also um adopted navian at grades 7 through 12 which is our College and Career Readiness program to try to give our students access to more opportunities to learn about things they may want to be or become my office also handles courses and conferences so if any teacher or uh uh employee in the district wants to enroll in a course and or take a conference all of the paperwork is processed through my office we monitor process oversee the approval track expenditures and work closely with the business office to M maintain those records this year we had um monthly Elementary pre principal meetings and then separate secondary meetings where I got to meet in two groups with folks talk about issues that were coming up at their grade levels oversee curriculum implementation create and collaborate building schedule so that they worked for principles and really just talking about um our power teacher use uh our prek through five piloted this year so we had a lot of questions and a lot of trainings on um from principles what that would look like in the future so that was a chunk of our time together instructional leadership teams are part of the ssos turnaround plan so that we have boots on the ground of strong instructional leaders from our unit a staff in each building they have been pivotal in the work that we have done with instructional strategies principles oversee those at each building and then the district Christina and I oversee with the principles to make sure that everyone's in line not only with the Strategic plan but the goals of our district prioritization plan with ssos so that we are meeting our goals and really keeping our focus on what we intend to do each and every day I also handle educator evaluation training and keeping track of uh professional development our admin need to be trained every year and then our admin become train the trainers and then they train our um staff members which is by timelines I believe before September 15th every year we also work with building principles to make sure that they meet all of the required timelines due to the contractual language that we have in agreement with the unit a folks and then I this year took over updating managing and cleaning up Vector Solutions which is the online component where we submit all of our edal documents you have to wait and I save the fun one for last um the grinspoon award which is um the Harold grinspoon teacher of the year award um I coordinate with their office every year so that we have a district process where applications are submitted from each building we vet those applications at e team and then vote as an administrative team and then collaborate with the grinspoon foundation on the coordination for the ceremony we go to the ceremony which is at the Log Cabin every year support the winners and this year's winner was Jess CaRu and that was from our evening supporting her so I just thought I'd share that photo okay now specific to our technology department um starting with that original capital request I think my first year when we got $1,000 for desktops um at this point with the exception of the high school teachers desktops which we are in the process of getting a quote to replace now all the desktops staff desktops in the district are less than 3 years old when I got here some of them were almost 15 years old so we are purchasing replacement projectors for the interactive whiteboards new um Chromebook carts so that we make sure every middle school and high school classroom has their own cart and the Chromebooks in them so that the teachers don't have to share um Elementary already has carts and the Chromebooks that they need for their instructional purposes Our IT department created an inventory a system for our technology assets and they created and distributed a tech survey for all of our staff they have as I said replaced or replacing all staff desktop computers we are purchasing 750 new Chromebooks 14 new servers districtwide not glamorous but that's what makes it go um other elements of the infrastructure to ensure Network sustainability have been purched purchased and maintained all the district Wireless has been updated we updated the phone system as I said previous to be compliant with the bomb act and Carries law um almost all of that work was done in Our IT department we provided emergency phones in each building for communication directly with dispatch we completed an audit of our phone lines and reduced District costs by at least $6,000 annually um Our IT director reworked The copier lease reducing our Fleet and replacing the remaining district copers for efficiency and saved and apparently I left myself a pregnant pause there um we believe it's about $20,000 a year we also submit for e- rate reimbursement annually we've established the help desk administrator pos position so that we respond more efficiently to help desk tickets um as Karen mentioned um we have an intern to the Greenfield Community College um we have established relationships with staffing agency to deal with Staffing shortages so we keep our it response um as robust as possible um we have done a ton of work declaring Surplus and recycling old and broken technology and apparently I'm very proud of those things that we've done and Technology sorry that's the cost you pay when you rework a PowerPoint right okay then under the director of pupil services and special education our director of pupil Services ad writes and administers all of these grants the um idea or special education ARP were American Rescue plan those have Sunset it at this point um special education impr the federal special education Improvement program was connected to the eer funding structures mckin vento is to support our students experiencing homelessness as is the 301302 um the first two years the comprehensive School Health Service Grant was written out of our um pupil service department now it's moved to our nurse leader and Dave also writes and administers title three which is to support our English learner program and Karen already talked about the requirements for Grant Administration so I won't review but he has the same types of um requirements that all of our grants do Dave has also in substantially increased the district information provided in translated versions we're providing information to families in at least six languages one of which is American Sign Language we provide GO bags to students under mckin vento with instructional and personal hygiene supplies he works with the transportation to Department Department to ensure our students who are experiencing homelessness receive the required Transportation updated procedures regarding recordkeeping for our English learner program updated parent notification for our English learner program Revitalize the special education parent advisory Council I've seen some of the folks coming in for meetings um and the participation has increased from none to I think they had six at the last meeting so that's actually um a pretty good increase proportionately I guess um developed an implementation plan so that next year there is also a parent advisory Council for our English Learners and facilitated an update of the English learner procedural manual he's also provided press profession development and materials in specialized reading to all district special education teachers provided professional development in these other topics um many of those topics that are bulleted um Dave or our current or prior assistant directors presented themselves we have provided um PD for staff in assistive and augmentative communication and additional reading approaches we are conducting an analysis of the strength and needs related to our inclusive programming where students with special needs receive support in um settings with typical peers as as they should that's the um preferred location as long as students are able to make progress and then um updated and implemented a special education procedure manual under the director of pupil Services we have our director Behavioral Services who kind of works with me and with Dave and the principls and with Karen um some of the things he's done in the past two years provided ongoing clinical support provided professional development Outreach to families and Community Counseling agencies conducted home visits um provided collaboration and problem solving about creation of behavior plans on-site support in crisis situation and worked with our counselors K to7 to implement the Second Step andal lessons that um were in line with the castle competencies want keep going yeah okay am I do you're doing Transportation um this is with regards to the Greenville Public Schools Transportation units so we provide transportation for students out of district and you can see the year delanation there this year we've provided 37 students out of District transportation 136 students inhouse they also um spend time providing Transportation our high school life skills class three to four times a week getting them out into the community where they learn life skills um provided transportation for our Beacon program which is 10 to 14 students and that Transportation um was to GCC this year because they were on site at that campus provided transportation for students receiving tutoring Sports trips they've also assisted in field trips they've provided a second chance bus to help us with improving chronic absenteeism where they do another round for us if a a parent calls and says my student missed a bus and I don't have a way to get them there we send the second chance bus to go and pick them up and they also support individualized requests for transportation by building administrators as needed and there's our lovely Food Service folks they were at a professional development they love when I come around with my camera if you can't tell um they are amazing this team they have done um a a wealth of things with our students to get them exposed to different foods and different Avenues they had the ale Blazer by mass Farm school they became a fully C District bringing Four Corners into the group they do healthy kids healthy program Su Summit they have a mass Farm Fresh School Grant where they get to taste test things and just Roots works with them and they restarted the staff lunch program um which uh so many of our staff compliment them on that they have access to question um what is a c District you're I'm going to blank because you asked me the question it's um eligibility it we are able to all get free meals um breakfast and lunch and actually I believe Greta has worked so that for the summer at least um a Supper meal is part of that so I will get back to you because I have just lost the actual word c but I will get back to important than the words anyway that's eligibility for the um state and federal sponsored meals um the food service department is really great about doing culturally relevant meals they've brought in uh training for staff on Puerto Rican and Salvadorian Cuisine um they visited the New England dairy farm um and then they did smoothie program they expanded summer eats where it is including an added Supper meal and and they are hosting the annual kickoff which is coming up next week so hopefully everyone can join they also received the food security infrastructure Grant so they got the food truck going which was in service tonight at Hot Diggity Dog and then as you heard earlier they are working on a new POS system which is the point of sale and um Greta does a great job managing her budget and Staffing and they are a self- sustaining Food Service program okay nursing last but not least so the wellness committee was chaired by our nurse leader Melissa that included working with a Desi provided consultant having the administrators review multiple times um you folks probably remember you voted to endorse that wellness program um we have been recognized as a Massachusetts school Wellness champion um and part of that is that Greta food service director and Melissa attended the healthy kids healthy program Summit and were recognized for that work thank you I can read it there oh U Melissa and her nursing team established Mertz Medical Emergency Response teams and um that is documented very clearly established about roles and responsibilities we have recognized menstrual equity and um we have applied to participate in programs that provide free menstrual products and dispensers to our schools the Greenfield nursing program as Karen mentioned has nursing students in our health offices and we have bleeding control kits purchased through grant funding and are located in each AED cabinet throughout the district so that is leading kits like AIT and and such thank you and then um they take care of calibrating our audiometers used for hearing tests that are required we have two new audiometers purchased with the comprehensive school health services Grant and U Melissa oversees the AED contracts and we are pleased to say we have at least 13 aeds across the district facilities oh I was I lied I said nursing was last but not at least this is really this is really the last department so they have updated the asbest program in compliance with state requirements we have updated books on safety data sheets everything that is even remotely considered to be a chemical has to have what's called an SDS sheet so that is a very significant piece to keep on top of our facilities department has done replacement at Newton and a for doors Four Corners roof drain Federal Street main office carpet Greenfield Middle School student services the um Federal Street rubber floor and stair treads as well as at the Middle School Newton School fencing Mike is also working on replacing fencing at Four Corners and at the high school where there was some damaged fencing and around the little playground at AEL that's in process now and then across the district water fountain mountain with water bottle filling stations were installed in all of the buildings that was no small feat so that's just some of what we've done in the past three years um but I need to just make sure and very clear that this reflects time effort dedication and the love of what they do of all the staff in Greenfield every staff person they work so hard all the time and um we would not do any of what we are doing and have nothing on these slides if it weren't for the collective effort so please join us in saying thank you for the fabulous work I would say I'm sorry that it was long but I'm not thank you so much thank you um any questions or comments from the committee member ston this is an easy one um you said that the kickoff to the summer eats program was next week 20th Thursday Thursday the 20th like during the day or during no it's it's after school okay Karen's looking right now it's going to be at the rec department um swim area there are Community agencies there the recck department um Works in collaboration and the food truck will be there great thank you any other questions or comments um let's see I have a few things I I don't remember seeing in the presentation about the um the cell phone um policy and the the the um pouches that was a major achievement as well I don't remember seeing that one but maybe you did we might have skipped that one um I'm sure there were a lot of things that we didn't just want to give you kudos for that because um you you listen to the teachers you brought it to us you pushed you know we we had some tough conversations on the school committee about that um and I think the research that's coming in from districts around the country that are trying this are seeing good results so I just think that should be noted and celebrated as well and and I also wanted to say um another piece of your responsibilities um that I've really appreciated has been your support of the the school committee um it's a lot of work to get these meetings organized for you and your team and um you've provided a lot of support to me as a new um school committee chair this year and I really appreciate it thank you very much for saying that and I'll share that with Lauren and everybody else in the office that helps get everything everything together but thank you I'm sure there's there's a number of things that are great that we've done in the past three years that didn't quite come to mind as we were trying to capture everything but um you know there's there's been a lot I think that's why we're you know why we're so tired um but it's all been really good and I'm very pleased that we're able to show um data that's showing the results of that of that work so thank you I I'll just add that during this last budget season it was kind of raised a lot this concept that we um topheavy on Administration and I would say based on the output that this Administration has led we're more like lean and mean ter of what you were able to accomplish so um this seems like an appropriate time to um appreciate you superintendent uh your very last meeting with us tonight uh uh before your retirement we have a small token for you of our appreciation for your work with us oh je Richard Richardson candies on a card from the school committee absolutely you folks knew your way to my heart with chocolate absolutely thank you so very much and I said this morning um I was able to have a gathering with the central office folks and the administrators and um so you know when I applied to come to Greenfield people said people who I knew who worked in education said I don't know if you want to go to Greenfield they said some other things but that was the General theme and now I am so proud to say I'm the superintendent in Greenfield it is a wonderful district and everybody is working so hard with a collective goal and everybody is so nice and I am I am very pleased to say that I am retiring from Greenfield um so thank you very much I appreciate it thank you oh I guess I want to say one more thing which is like with the covid I feel like one of the ways we deal with trauma as a species is just to put things behind us and we kind of forget what an incredibly difficult situation you walked into the students transitioning back and there were a lot of behavioral problems and you um you just have such a steady Keel and just kind of kept uh marching forward so uh that that steady leadership at that particular time was uh very appreciated thank you I laugh because I don't know if Karen would use the word steady Keel but we'll let that go thank you thank you um we had the pleasure of having a small gathering with the administrative and central office staff today to honor Christine but I do think it's um noteworthy to say a few words tonight so I just want to thank you again for your service um like I said this morning I can't believe three years have gone by it it's been a blink um I'm honored to have been a part of the progress and Improvement in the Greenfield school system that have happened under your leadership and really I think um tonight really showcased all that you have done and thank you for all of your hard work you leave us better off than when you arrived and I'm truly thankful to have worked beside you so on behalf of the Greenfield Public School administration faculty and staff we wish you all the best in the next chapter congratulations don't cry I'll go ahead and cry why not no I'm not gonna do it thank you so nice thank you thank you very much thank you very much back to business okay our work does carry forward um from the celebratory to the consent agenda um are there any items on the consent agenda that any member would like to have removed and considered separately well I think we should remove F because didn't we already consider it okay yep good point we are uh we moved that one out already so our consent agenda is the items a through e are there any other items there that people would like to consider separately with that I would have a motion to um to approve the consent agenda as presented items a through e so moved motion from Member seon seconded second from Member Childs any discussion all those in favor I all those opposed I'll abstain the motion carries great chair I'm sorry I abstain oh and and an abstention from Member Martini okay um next we have um vote to approve the field behind Greenfield High School to be named Donna Woodcock field um um I guess we um as a reminder we kind of opened a public comment period um there was public comment tonight as a hearing as well on this item um I haven't heard any opposition there's many member many members of the community deeply appreciative of Donna woodcock's um uh leadership on the fields there and so I would hear a motion to approve the field behind Greenfield High School being named B Donna Woodcock field motion from the mayor is there a second second second second from Vice chair Martini uh any [Music] discussion all those in favor I I I I'll say I too any abstentions anyone against motion carries unanimously thanks to everyone who's been in touch with us about this and who proposed the idea um I think that's very special recognition for very special leader um next why don't we have the superintendent kind of give us an intro to this and then we'll have a motion discussion and a vote okay so um as we've been talking about for a while um what what the situation would be for the public schools in terms terms of um the use of Green River School um in your packet is a copy of the letter that I sent to the mass School building authority um they're behind on the other side I'm looking for me okay um about the history there's a required process to take a school out of service through um msba and um some of the factors that they primarily concern elves with are involving students who may be in the school when we consider closing it and as we know Green River has been closed for students for a number of years I believe seven um I did a summary of documentation I will say there's some inconsistencies in the documentation I was able to locate however Green River has been open and closed multiple times since its um Inception but the most recent um seems to have been closed um with the um statement on the document provided to desie saying that Green River was being closed because of issues with the heating system and that it would reopen upon repair um the general understanding that I have is at that stage there were questions about what would we use Green River for there was no immediate need so then the discussion of do we repair the heat if there's no need for the use of the school and so on and so on and now we know that at this point the heating system has not been repaired and um given the 10-year enrollment projections and the space um that we're using even next year I apologize to the year after for redistricting um the Greenfield schools do not require it um so I have a history of the heating system which thank you to Carol Collins on the city Side for some explanation of that and um so I sent this um there are there is language in the paperwork from the mass School building authority that was signed by mayor Martin at the time that speaks to the requirements for use of the building um um it is supposed to be used for educational purposes for 50 years following the um receipt of the funds we clearly have not hit the 50-year mark um msba has this letter they have acknowledged receip of the letter um they will let the district know the next steps primarily I understand the question is what about the loan um really what I wanted to highlight is is that we have had some conversation with a community organization that does provide what um think we can speak to as an educational service so hopefully um they will consider that if that is the way we go with the use of Green River School in the future they will consider that in making decisions about repayment of the loan or the funding so um at this point I think it makes sense we've talked about it at the subcommittee meeting um the mayor and and the chair and I have talked about it it seems prudent at this point to hand the building back to the city the school department still does pay for some things the servers the um Security in that building we are in the process of taking things out of it finally it has been used as storage so we're going through it um you will see some Surplus being declared or you just did see some Surplus being declared that will help us begin clearing out Green River um but the at this point it's not being used at all never mind by us in any productive way so if this school committee would consider um handing it back to the city then decisions can be made about its use going forward thank you any questions before we start uh take a motion and a okay hear a motion for the school committee to relinquish possession of Green River School effective September 1 2024 so moved a motion from um member Goodwin is there a second second second for member Martini discussion member ston um I wanted to share that at the most most recent ad commit subcommittee meeting for the ad hoc redistricting committee we did take a vote um to endorse the this action um on the basis that that really there's um this is this this is the direction that it is headed um I I will share though that this isn't this isn't a school committee matter that I'm about to speak to necessarily but just so that the mayor in particular is aware that when this happens if it happens should we you know pass uh this motion right tonight um the community is very interested in having a role in in deciding what happens with this building and I have wanted to be able to provide some um communication to the community about what you know if if this action happens who do they go to next if they don't come to this subcommittee if it's no longer in our our purview there needs to be some communication out about how people can make their preferences or their desires or their ideas known and who is the The Entity on the city side that will be taking this over um so that they can be the ones who are hearing from the community um I just need to make it very clear that that that decision shouldn't really happen behind closed door that that is not going to go over really well um and that that we should be able to communicate what what is next after this motion but I will I do just want to reiterate that we did take a vote and we do endorse the action from the subcommittee thank you any other comments or questions before we vote mayor may I answer answer that sure so um I just wanted to for full disclosure I had another um uh entity come forward for an educational purpose that had to do with music um and one of the and certainly to answer your question this probably is a decision that's going to be made by the mayor's office I think all of you know me and I do listen to other people's input um people can write to Mayor at if they have some things that they would like to say about that one of the concerns that we've had as we're going along with this is the Grant and I just wanted wanted to say that openly in a public setting that that will be in my mindset one of the things that I will be considering because there's a little bit of unknown with that and so uh if it's for it's for an educationally you use that involves children that may very well suffice from it's not sure we're opening a door going to the other side we don't know what's on the other side but there are two decisions here whether that building remains f vac or not and an educational use is um something that I just wanted to that may very well be the uh the deal breaker I guess I would say for lack of a better word I guess I would just say it's it's yeah when you talk about opening the and you don't know what's on the other side we can't get a determination from them in advance that of whether they're going to accept a particular use as satisfying the needs of the grant so do appreciate the mayor taking this risk to accept this property and hope that um that that can be resolved so any other question oh yes remember child's just a quick comment yes there is that risk there but realistically this building has not been a school in many years and it is not going to be a Greenfield Public School at any point in the future uh the classroom sizes and availability it just can't work with what we have set up now and it doesn't fit into our long-term plans from where I'm sitting it only makes sense to give control of the city-owned building back to the city so that it can find another future so that's my yes vote for its speech thank you any other comments or questions before we vote all right all those in favor say I I all those opposed any abstentions I'll abstain the motion carries congratulations superintendent another item checked off your list oh that was a big one um I was looking around for my phone which is what I use as my crib sheet for the uh motions related to the um policy items so um Susan Farber by any chance do you have a motion handy for a second read and vote on these sections what did you do with your phone had it [Music] earlier all right great um let's see um is there anyone who would like to take each of these sections separately or can we just do um H through HK and L as one motion all right so as put forward by um Susan Farber um that is the motion um for uh sections HK andl would someone like to make that motion so move all right a motion by member Goodwin is there a second second second by member seon uh any discussion hearing none all those in favor I all opposed I'll abstain any other abstentions member Martini motion carries congratulations superintendent we did it thank you that's a good one that was from um when I first came on the committee almost five years ago we were in they were in the middle of that work uh few well and the work of um reviewing our policies continues and we immediately have an amendment to one we recently approved uh superintendent will you set this up for us well it's a it's a minor adjustment but um the issue of um international travel is one um that would create a little bit of a challenge with the wording of the policy as was voted this evening so I have a proposal for you the only section modified is this section in yellow so what happens with our International trips is that the teachers who facilitate them use a travel company and so they present to to the superintendent what their intended plans are it comes to the school committee for review and approval and basically at that point it gets advertised to the students and the travel company begins to collect money right then it can be a year or more out and unless a family voluntarily purchases trip insurance if at a later date which the policy says has to come back to the school committee with details no more than 30 days out if for some reason the school committee would vote no at that point all the families would lose all their money um there are no refunds with the travel companies so that process really isn't functional so if the committee would like to continue to to support International trips um really the committee would have to give the final approval at the initial point or certainly you could have the the teacher come back a second month but um they would not be able to advertise or start taking money until the committee votes to approve um given that it's far out um we did add in that we felt that for a student to participate in the trip they did at the time of the trip need to be a Greenfield res a Greenfield Public Schools student um not necessarily a resident as we know we have non-resident students but um that if they were to move out of the Greenfield Public Schools that they would no longer be eligible for the trip so that is the proposed modification okay I'd like to hear a motion to approve on first reading um amendment to jjh student late night or overnight travel policy so moved motion from Member Martini is there a second second second for member Childs any discussion or questions please just so that I have it clear in my head um let's say there's a trip we've approved it it's happening they're collecting money a student puts money in or their family does and then they move and we're still saying they're out of it they're they so that's the suggestion you I mean I think the challenge is that the liability is on the Green Field schools um you know around transporting and supervising the student who's really not under our purview at that point but that again that's that's up to the committee that was a l that Karen and I thought would be um important because it could be two years you know one or two years I know that one of our um teachers at the high school is very anxious to come to the committee to start talking about a trip for um 26 for 26 so um okay thank you okay any other questions or comments okay um all those in favor say I I I all those opposed any extensions I'll abstain abstentions extensions from member seon member den and I will abstain the motion carries great and I'll just say um the policy committee I think you know we have the second reading um which will be next month in we had been meeting very regularly um because of the policy review process but I don't think it's there's a need for us to meet if there aren't any if the committee isn't directing us to oh take a look at this or just that you know so um unless unless the committee really is directing the policy committee to meet and like discuss a policy at greater length and bring something different back for the second reading um we will not plan to meet to discuss it between this meeting and the next just to um or unless we hear significant public you know interest in in us uh having a discussion on it um great uh next we're on to the school committee year-long agenda um so member Den has been advocating for the committee to have a year-long agenda and I was becoming a bottleneck and I thought rather than being a bottleneck um off on my own I just bring it to us as a committee to work on and discuss um so maybe member deneve if we could start with um just kind of a description of what the desired outcome here is and what it would look like so based on my how to school committee classes that I have gone to um the year-long agenda is actually something that you and Karen will formulate together and something that you would bring to us to vote on because and Kate please correct me if I'm wrong because you were also in said class um it's the goals the school committee goals that we develop together as a group because the idea is that we create our goals as a school committee we vote on them and we bring them to you and you and Karen develop the year-long agenda and try to connect our goals to the points in the agenda where they would be heard or worked upon and also bring into that agenda the budget subcommittee calendar and also the Strategic plan so that when we look at the year that's coming up and also when the public looks at the year we can chart the flow of the work so we understand when things are coming up so we can prepare um when to expect things um so that we understand when things come up that aren't scheduled because things happen and have to be slotted in and so that we can sort of all be on this journey together and know what is upcoming so that we are all on the same page if that makes sense and that way we're able to see they said these words specifically each member's desires and goals goals should be seen within the year-long agenda so that is what we were taught needs to be is am I right um Vice chair Martini well you might be taxing my memory a little bit too much it's been a while since I was at my last uh masc Workshop but um my understanding is that the committee should provide an annual agenda so that members of the public understand approxim Ely when during the year certain things will be covered by the school committee so that they can anticipate when they might like to show up uh or pay extra attention that also is supposed to help you as the chair to facilitate the different members needs so in case anyone might for example in the class they said maybe someone's bugging the chair they really want to have something handled the chair can look at the yearlong agenda and say oh your issue takes place in October when we discuss x y andz so that's part of keeping everybody on the same playing playing field and working together as one okay um so it sounds like I mean I guess the way from what you're describing it sort of sounds like the committee agrees on goals and then there's kind of an implementation plan with a timeline on it um and uh I guess I can say um a little bit of work is being done on a yearlong work plan if that's the case in that I know that the budget committee has been working on kind of a um calendar for when different discussions and things will take place um that seemed to be one of the goals of the committee was to um have a more meaningful engagement of the committee in the budget development process so that's happening and I know that the um Now assistant superintendent is has begun work on drafting a timeline for the um superintendent evaluation process so that certainly gets kind of I guess siloed but certainly we could put some of these things together into into one document um I don't think that I I don't think that we have former formally voted on goals of the committee yet is if unless I'm wrong I think no we haven't we brainstormed kind of a list of possible goals for the committee but we haven't done anything as a group with that right but I think it's just us creating a main quest line but Liz lefon was saying that it's very hard to do it the first time yeah and that subsequent years we'll look back on it and be able to adjust what we already have and Slot things in quicker and easier but that this first one is really hard because we haven't done this before we don't have a foundation the and um for example when we're working on the handbook we got really involved in um Lincoln Massachusetts um school committee and they have their year-long agenda really clearly mapped out and every year they just build on it and you can click on it and it's just it's just all there so um we took a lot of inspiration from that member suon um so I I I want to recognize and respect that you put this on you on on the agenda and um you know you started the Preamble by saying that you felt like you were being a bottleneck to this issue and clearly I don't think that you're necessarily the only bottleneck because there are steps that we haven't even taken to get to the point where member Den was saying is your responsibility but I also want to name that just because masc says oh that's the chair's job doesn't mean that that's how we have to do and if you don't feel like you would like to take on all of that work yourself which is understandable and reasonable um then we can do it as a group I might recommend that we don't have it as a an item tucked in and that we might actually schedule a special working session for just that and spend a couple of real hours together digging into this because the other goal that I might say is that it's not just about understanding but it's actually about building Synergy between the district's goals and our goals as a committee which are distinct but related um and the budgeting calendar which is distinct but related to all of those as well and it's really about finding a way to make all of our goals work together so that we're spinning up rather than spinning down or out um so I I I just wanted to to name that that you don't actually have to do it alone if you don't want to um but maybe it doesn't maybe it requires more attention than than this bullet item here as buried among a longer list of items you know what I mean yeah that a dedicated uh working session um yeah I think it would take some time to to plan that and make it a good use of every everyone's time and um might be useful to bring in some expertise um with people who have worked with school committees before on um designing this kind of document I mean it sounds like though we could do some kind of some we could start with something relatively basic um in that we have these kind of emerging calendars for Budget committee for superintendent evaluation um we certainly have recurring items on the calendar that have been around the same time every year um so that could be a a start of a of a kind of a skeleton for a um a yearl work plan um [Music] so um great um so I guess the other piece for me is the if it is about I mean I guess there's in my mind I guess there's two different types of yearlong work plans I mean there's kind of a year long work plan that is going to be basically the same every year after a certain point like the things that happen with the budget things that happened with the the superintendent evaluation um and then there would be the unique things that we the special projects that we take on for example maybe we would incorporate the the school committee handbook and have certain Milestones built into that calendar for um certain deliverables that the the um the handbook committee would work on and stuff so um anyway great all right well um is there any any any other thoughts or questions people have about the the yearlong agenda development process yeah member ston um recognizing that the first one of the first steps that I'm seeing is for us to refresh our memories of the goals that we said we were interested in and then maybe formalizing those in some kind of way I don't know if that if there's space for that next month or the month after after but yeah I think so we could certainly bring back the notes from that goal generation process and try to um have some um make some uh decisions as a group together about what which goals those are member Martini I think there's a little bit of a chicken in the egg uh problem when it comes to uh relating committee goals to an annual calendar since we have yet to establish committee goals uh and I think it would make sense uh perhaps as a starting off point for this annual calendar for the committee to um place a time frame on when the committee will set annual goals it makes sense to me to do that prior to the beginning of the school year so approximately August I think would be a good time for the committee to discuss uh committee goals and adopt them and uh I also think it would make sense to relate that to school committee self- evaluation which is another item I think should take place at approximately the same time every year on an annual calendar uh and our goals should come out of our self- evaluation so uh perhaps one and then the other and that will help to then illuminate more yeah um well in my facilitation days of training nonprofits and um governmental entities and facilitation skills one of the Frameworks we used was this concept of open narrow close which is kind of like you have your kind of brainstorming session like I think we've already had but maybe we want to revisit that and add any new ideas people have had and then kind of a narrowing thing and then um where we kind of narrow our options we can review and explore and then a meeting where we um decide together on what those goals are and so maybe the um I guess if we want to incorporate the school committee self- evaluation into that process um it' probably be useful to use our current tool that we've had in the past um it's a survey I think it was administered or at least designed by the collaborative for Educational Services one of our policies just for folks who don't know is is that the school committee is supposed to not just evaluate the superintendent but also evaluate ourselves and so um there was a um a tool I think designed for us by collaborative for Educational Services that we could all um perhaps participate in between now and the next meeting um hopefully and either have our results compiled by the July meeting or the August meeting and use that to inform our um our strategic planning process I guess is basically what what um a year-long strategic planning process that I'm hearing about so yeah any other thoughts about that as a possible timeline do the the superint the school committee's self-estimation or self- evaluation um do some work on narrowing and determining our goals and then um set our hope to set our year-long agenda by the August at the August meeting I think it's ious but we might be able to pull it off in two months okay I'll say I wholeheartedly support diving into that self- evaluation again uh it's not nearly as bad of a tool as a superintendent evaluation I did not mind doing it um before I and the only U disappointment I really had about it was that the committee then did not do anything with it uh afterwards so I would love to do that again and really look forward to your leadership in turning that into something yes I think that would be really wonderful if we're going to take the time I I think I honestly owe it to you as the chair to do something with with it if I ask you to to take the time to fill it out so I will promise to do that um great anything else on the yearlong agenda okay thank you this was a very helpful conversation for me all right um let's see uh school committee reports report of the chair I have um subcommittee functions and duties it was um part of um the packet um so one of the items that the um that our policy says is that each uh committee and ad hoc committee will be given kind of a description of what your um function and Duties are and so it just says that they will be presented to you um I would prefer not just to present it to you but actually hear back from you on um on whether you think we I've gotten I've got a draft for you if there with the tremendous help of the superintendent and assistant superintendent I I'd say this is a very useful process and it was for me um I I think that one of the our challenges as a school committee is both sometimes I think it's where we need to learn more about what our role is and what the limits of our role are and where we're supposed which lane we're supposed to stay in and sometimes we actually have disagreements with the administration about what that role is um so sometimes it's an educational function sometimes I think it's a ideological or philosophical dis disagreement but um but the conversation with the assistant superintendent and the superintendent were very useful and clarifying to me and so um just wanted to be transparent that I did share drafts of this and went back and forth with them quite a bit before presenting it to you I stand by what I put forward to you is something that I believe in but it certainly does incorporate feedback um from the two of you and I really appreciate your work on that what I put forward was very drafty and need a lot of work and you're very patient with me so thank you um so I guess I would um I guess there's a couple ways we can go here we can have a discussion now if people have initial Impressions um of what I've put forward to you the other two other things one thing is you could bring this back to your subcommittee review and come back to the full committee with any any changes that you recommend the other piece is that um member seon suggested that the um each subcommittee look at including some language or adding some language to these descriptions about um Equity diversity equity and inclusion I think I don't know if I'm capturing your thought correctly specifically how the work of the committee is furthering our District's goals around diversity equity and inclusion and how that is a part of the mission of the subcommittee so um that those statements are not included in what's in front of you I think that would be one thing I think is important with issues of Tei is that um people are engaged in the process so maybe that would be a useful conversation to have at the um subcommittee level um to discuss how your work on that committee affects Tei issues um so with that I'd open it for any um feedback or questions or comments people have about um either the process of um drafting this or feedback on the content M Den Eve I really like the idea of bringing these to our subcommittees and working on them and then coming back um that's all I really wanted to say I think that's that would be the best way forward great thanks thanks for taking this on sure any further member Martini I'm just curious um if you at some point will uh go ahead and provide similar um guidelines or definitions to the representative positions as well as the subcommittees um I mean it's not part of our um policy that the chair is to do that um but I certainly think it might be a useful tool for people um maybe we could start with people who are assigned as those members who may have the most information about what's involved in those jobs to um share something with me um to present back to the committee at some point but I I do think it's a useful part of our functioning to have these delineated yeah and I guess the other thing is a recommendation to the handbook committee I think that the um again one of the roles I think that the handbook committee can really play is like making it clear items that are in our policy in our policies how are they implemented and handed out I mean I maybe I think the policy probably does need some change to the language because it says you will be presented with this but it doesn't say who presents it and it seems like the chair is the most obvious person but um there could be other ways to go about um developing these as well so um but uh so I just wondering if maybe the handbook committee could take a look at that at some point so a a section on let me see if I've got this wording right so we're make creating our content we're building the content and one of the contents would be who creates these assignments and how they're disseminated yeah okay yeah what's the that makes sense you know um I mean I I think there could be language in there about you know um encouraging the chair to accept feedback from the Committees on their descriptions and so on I mean I I think it does it does seem like the intent of the policy is to empower the chair to be the decision maker um and I think I like that but I'm the one who gets currently gets that power so you might not like it you might want to change that I don't know um but I think it I think it's it's useful to have a have a way of determining that of the committee making a final decision or the the chair making the final decision so anything else on um on the uh where are we the subcommittee functions and duties member ston um when would you like the subcommittees to have done their work of looking at this discussing it and bringing it back at what at which meeting would you like us to do report backs about our discussions um um maybe the next meeting if you can meet between now and the next meeting regular meeting that would be great um um yeah I I think it would be good for committees to um kind of use these draft um descriptions as your current operating um description just because might be useful to have something for the time being um so member Martini can I ask for a little bit more time than that only because I would like to have the next budget and finance subcommittee meeting scheduled after I attend an masc training about FY 26 budget strategies and I think that takes place after the next school committee meeting July 12th and 13th yeah isn't that isn't that like two days after the next meeting yes yeah so maybe two meetings from now yeah well why don't people get them to me as soon as you can and if it's I'm not going to be upset if I have to wait till August so but if people can get them um before the next meeting that would be great anything else on subcommittee functions and duties all right let's move into our reports budget and finance I think I just said it right I I would anticipate that the budget and finance uh committee will have a meeting later in July um I would like to be able able to attend a training that is being offered at the masc summer Institute about FY 26 budget strategies like I just said and um share that information uh with the subcommittee just to bring it back to everyone at that point and combine that with the next update on the budget so I have nothing to report since our last meeting great and let's talk more about um The Mask Summit when we get to the mask division representative item can uh see if there's other interest in attending that conference uh policy and program I think that you've seen our work we did it so hopefully I don't know what the timeline is from Liz about getting up what we've completed the overhaul of all of our policies they can go up on a special website designed by mask which will be searchable and much more user friendly than our current um situation so I will email her tomorrow yes and many she's not here but many thanks to Liz leond who's been and a tremendous um inflexible Ally to us because they had every right to say most committees get this done within a year I think that was our original contract and they just kindly waited for us and worked with us and Co was an excuse but it wasn't our entire excuse um so great right um executive subcommittee didn't meet um redistricting and reorganizing uh we met last week and the biggest item of substance was related to our vote to endorse the vote around Green River schools so that was the biggest item um we did also uh perhaps anticipatory of your your item as chair um did begin discussing what what we thought our our mission was and specifically um trying to call out the equity components of what we thought we were trying to do um and uh I think that was we we had a couple of other updates um but nothing of real substance those were the core great thanks and people will see um in my description of the um functions and duties for that subcommittee I sort of think it looks like Mission has been accomplished uh based on the just description um that I have there I think it might be time for that ad hoc committee to um disband and for members to um May for the school committee to explore other projects um from my view um our job was basically to make the decisions and set the policies and those seem to be in place and the administration is now in implementation phase they're certainly bringing things to the full committee as needed but I'm not sure the the ad hoc committee is uh as needed as it once was um so um unless I hear back from the ad hoc committee uh strong um opposition to that I I anticipate that at the next meeting I'll present the vote for the school committee to disband that ad hoc committee um school committee handbook I will be pulling for a meeting sometime between now and July and hopefully we will meet and have many more things to report upon at our July meeting excellent uh collaborative for Educational Services representative there hasn't been a meeting okay have you made contact with the collaborative just so they know that you exist and you are rep now I think I got an email from them but I'll okay I'll double check all right if not any you need an introduction let me know and I can help to make that happen great uh R just uh let's see where are we City Planning and construction we already covered it when we talked Green River School earlier tonight okay did you get to see the new Fire Department yes we uh it's not quite as related to the school but we have been doing tours of all the city owned uh buildings to triage what is most dramatically need of things and what the city's greatest needs are it's a really cool subcommittee very nice glad you like it um legislative representative well I have some updates from Senator cord's office and if you're not on her mailing list you should get on it because she sends all of these things in wonderful bulletins so some of you may already know this um she writes that they have successfully increased the minimum Aid to $110 per student um that they approved an additional 2.5 million for Rural school aid bringing the total to 17.5 million in the Senate budget and that they established a commission to begin cracking open the Chapter 70 school funding formula to make recommendations for updating the calculation of required local contribution very nice thank you very much uh District Wellness committee representative uh we met on the 20th of May okay and the agenda was sharing and celebrating successes in programs which Christine did in great style in her her show um but really amazing work that they've done they have a amazing action plan um working on vaping working on nutrition education and everybody pulling together um across um you know Mike kesy was there it it was an impressive group of people who deserve all the recognition that they they they have received thank you very much oh I have a I have division five too I don't know oh division five sorry sorry yes please um you all probably got this in the mail so the hyas trip is has been planned and it is November 6th through 9th and it's at the same place the emerald Resort Cape cot Irish village in hyenas so the early bird is coming up July ju 15th so if you're thinking about going you should do it because it's a significant savings to the district if we do it early and um we can organize and plan and strategize and uh this is also a superintendence event Karen I don't know if you will be joining us this year but if you want to meet all your new cohorts they will all be there and um there's also the summer Institute that Kate was mentioning um Friday July 12th and 13th and that is in marbor and that is four sessions on collective bargaining what you need to know to prepare goal setting strategic budgeting for FY 26 Rules of Engagement and collective bargaining and update on Title 9 so if anyone wants to go to that that is also Upon Us great I don't remember the process do we need to vote to send members to these or can we just make it a standing thing that if people want to go they can go should the I think the district's perspective is that committee members can can go that we would fund it I would just ask um I'm asking proactively if you're going to go please tell us so that we can encumber funds and um after you go you would need to send proof of attendance and proof of payment so just if we can it's super helpful if we can encumber the funds on the front end so letting um myself or Karen depending what date you do it know um what the costs are for the hotel and and everything do we have um if I remember right in our policy we have $22,000 per member already encumbered for professional development is that not the case you may be right I don't remember off the top of my head but I can check I think it's per member okay we'll have to look okay all right um I have a question yes member of my team development uh when when would we anticipate the next round of contract negotiations beginning starting happening in a couple of months so probably the the Unit A and C I believe are up in June of 25 so at some point in the fall okay um I think previously the committee had designated an individual member so I thought that the training being offered at the summer Institute sounds particularly relevant to that member and I just wanted to bring that up and see if we would have some someone who would attend that I personally I am strongly intending on attending the Friday session because of the budget content not sure I can attend the Saturday session and it wouldn't be so relevant for me anyway um not being the person designated to do that so yeah and I have not um designated anyone for that role yet um certainly if there's anybody who's interested did did my term expire after that last contract was settled you were assigned to be the it I think it was specific I thought that was just the collective bargaining rep generally I I it's in the packet um let's see the the rolls and the way that it's described do you have that let's see this I don't see it listed in your it's not listed H um I have to go back and see what the committee voted on if you certainly it was me because I was there for no I know it was you I just don't know whether I listed it as it I think it was I think I removed it because the IT contract ended so I think it was listed as it rep but if you want to be you know the school committee's rep to all of the different unions it just was that um there are different ways to organize it we did have member wall formerly was assigned to kind of be the rep to every single Union prior to that though we would split up the work a little bit more because sometimes you get into a period where you're negotiating two contracts at once and it's a lot of meetings so okay but are you interested in continuing a unit a I I never thought that I had an option well I shouldn't have clearly I made a mistake in the way that I organized this um so [Music] uh but but do you have interest I guess now that you realize you have an out if you want one um I I have the interest but I also don't want to monopolize that if there are others who also have an interest in doing that and I also don't need to be the only person doing two contracts backup St I would love to have backup yes I think it's important for us to have all alnet so let me know if you're interested in that role and I will um make a determination and put it forward to the committee for for the vote okay um great uh any other questions or comments about any of the um committee reports or or role reports with that I would hear a motion to adjourn so moved a motion from member second oh a second from Member goodwi uh any discussion all those in favor I I I motion passes unanimously congratulations superintendent on your last school committee meeting as a superintendent [Music]

we had 450 students so we consistent personel update Francine cheski professionals will not be returning tocs next year they're now in the enviable position of retired semi retired jelly but got plenty of time uh Erica Kenyon a PA professional will also not be returning to Bethany Community school next year Erica has been accepted into a master's degree program for occupational therapy beginning in September um she will work in our summer school and her last day will be August 1st and we wish Erica all the best in her new program Mrs Linda saffron our it and Facilities cler is choosing to as she shared with staff find new passions in life now that her youngest has graduated from college uh so we thank them all for their service to to Bethany I am pleased to announce that we have hired a new third grade teacher to take the place of our beloved Mel Bari who is retiring um Miss Karina Massie will join our BCS team in the fall she's a recent new Conrad with a strong literacy background and experience working with multi language Learners also joining the VCS uh for the 2425 school year are Mr James Darcy and Jared Smith these gentlemen are filling a few of the before mentioned PA professional retirements of in vacancies I also had the uh ability to interview at 3:00 this afternoon um the finals for the fifth grade position and pleased to announce that Jaclyn reuer will be joining our Ela team for in that fifth grade position she comes to us from New Haven so we are fully certified fully staffed with our certified staff for for a few more of the positions to fill these recent re and that concludes my report for now any questions comments thank you uh director of special service curriculum instruction M kessle you're on thank you um for professional development on our last professional development day teachers worked on the uh the curriculum and in the area of curriculum we have 11 teachers who came in today on their first day off and worked really hard on the curriculum basically it's constantly you're having to make revisions and changes um they're also going to be here on Friday and Monday to continue the work that we're doing uh we had a grant for a stem summer camp program that we were able to open up to a total of 40 students in grade first grade through sixth grade and we had so much interest that we had to have a lottery to fill every single space uh additionally through grant funding we're able to open some spaces for our students in the boo program to attend Parks and Recreation um and the open students in open Choice were able to have a bus to take them home after Parks and Recreation so a lot of great things happening because of Grants and in the world of special services uh extended school year will be starting on July 2nd through August 1st and uh another grant funding we have a program where students will be working on their social skills and that will be out in in the school as well as out in the community and it's program called the out out and about program any questions so what are they do in the out and about program so they're working on social skills so for one student it could be working on greetings another student might be working through um interactions with other students could be going out to the community how how do you interact when you go to uh bowling and and being a good sport and and things like that so a variety of different activities are planned for them so two days a week are field trips where they're working with other students and then one day they're in-house and they they'll be doing different centers working on different skills okay this is a voluntary program that they it's a grant funded program and it's offered to U when you write the grant of certain populations that you're working with so um it's parents and children have a choice of going but it's offered to a certain cohort of students okay what kind of you know what are the requirements what do you have to do to get in um so students who that's an area that they could learn that they could grow is social emotional so it's a social emotional social skills yeahp thing yeah okay special education in special education it's has a mix that claries some who some are some who are and some who are not who are not it's a mix okay than any other questions okay the principal Mr reu you're on all right uh so I'm sure I'll miss something cuz we've been kind of busy but I wanted to highlight a bunch of the the big ticket items that we've been been up to uh since last we met we had our night of the Arts uh the whole school turned into an art gallery we had our second um musical concert of the year really amazing uh within the better part of like 27 hours uh we had received a donation of $115,000 to the school um but in honor of Barbara Jacks uh and we were able to take that money and translate it into a brand new Yamaha upright piano which Mrs Potts is ecstatic about um so we were able to get that money in um through paid for the piano and delivered to the loading dock literally within a day and then um to uh to the concert that night so it was really amazing to be able to get that and we've used it many times since uh and then we still have a lot of money left over and we're looking um at some technology for recording studio uh equipment and then potentially instruments for students so um we're really grateful for that it was donated in memory of Barbara Jac who was a lifelong musician uh and it was just really wonderful to be able to honor her uh several of her children were actually present at our concert for night of the Arts um so it it's just really a great moment for their family to to be part of our community um really wonderful so um as you heard we had Field Day absolutely perfect weather uh wonderful time uh we had yearend field trips to sixth grade went to Camp getaway fifth grade to Sturbridge kindergarten to masaro Farms first grade to Beardsley Zoo second grade to Russell homestad uh our community meeting this uh month uh was a wonderful celebration of children we had a lot of kids um who were presenting a multitude of different things including World otter day one of my favorite days of the year uh old schoolhouse second grade went to and did their uh annual tradition of going to old schoolhouse um the Club performances of the pirate princess uh was at the end of May and beginning of June uh we had trips to amid uh fifth grade went to steam day sixth grade went to The Amity Middle School uh field day uh we had our sixth grade Awards night um that was outside under the Pavilion uh it was really great to be able to be out there and utilize The Pavilion uh we had our Unified sports celebration which also utilized uh The Pavilion uh we had our prek kindergarten and sixth grade promotions uh really amazing turnouts uh huge thank you to the Bethany volunteer fire department to support us with firat to make sure that we had everybody there and safe um we had and then um finally just a huge shout out you had uh heard we had students go um so Invention Convention as a child who actually went to uh Invention Convention as a kid um it's amazing to see where that has gone in the last um you know 30 40 plus years uh it has become come so large the actual program that they used to just have everybody who you know W your schools um you know who won your schools event you just go to gamp you'd be there um I didn't I was at some Regional High School or something um but then they translated it to GLE and now they have so many kids that gamp couldn't actually hold all of the kids from the towns so they had have like regionals so you go from BCS then you have a regional and then from the regional you go to the state and we actually had um four groups of our kids four projects actually go to the State uh Paul and Sam BL uh Alia and long Longo chrishna morthy Luke pilage and indigo Ratner all from our school moved on to the state competition which is amazing um and then in the state competition um they actually earned several Awards honors and opportunities uh so our students earned the Connecticut Fire Marshals Association award The Innovation and chemicals award The Travelers safe home award the Excellence and stem award um we also had several students who were uh had got invitations to a US inventor challenge so they're going to be able to participate they're giving these given these novel situations and they're have to be creatively solving those on the Fly um and then Alia and elongo actually um are now US national Invention Convention finalists so they're going to be traveling to Michigan um and we're actually as part of one of their awards are receiving um support towards patent um for their uh uh invention so really impressive stuff uh is there any way that we could or should support those children financially I've I just um I just reached out to their family I saw I saw their folks uh just the other day and I was talking with them uh so we're going to take a look at what the expenses are for them and the cost to their family and then think about you know what we might be able to do as a school as a community to support them does the board this reminds me good good time as any to bring it up does the board feel that we should um try to support these young men and women in their Quest through this through the National Convention that's something you guyses the lion club and do some kind of scholarship what's that the Lions Club do some kind of scholarships we can check into it but irrespective of what you know Mr wh is going to find out what the cost is M but what I'm saying is is a school I mean this is a big deal for these kids yeah and I I think it's a feather in their cap it's a feather in their teachers cap you know and I think we should support them as best we can um I'm not saying send you know give them a grant of $5,000 and stay at the Hilton for four weeks but at the same token you know is there you're talking about paying travel expenses find out what the cost is Mr re wh is going to find out what the cost is and then we as a board can decide whether or not we want to help to support some of it when is the National it's next year actually I think it's calendar year we have time June of next year right so we have have time to get the information yeah but I'm just does does the board feel like this is something that's worthwhile yeah I think um I mean you guys can look into this a little bit I'm thinking that maybe it's uh something where have the family like apply for a grant for us rather than us just say hey we're going to give it because what happens if this expands to 10 kids in the future and we don't have the money for it it more of an apply and if there's the ability then we will give versus hand out good point you know what I mean instead of because we have it then I think we should absolutely support them but if for some reason there's something that comes up where we don't have that extra money at the end of the year or whatever we can't yep well then like could stay on top of this um you know come back maybe in August or September with it you know with what looks like and and definitely I I think this is something that's extremely worthwhile we should support these kids as much as we can yeah yeah they were beaming they had their they had their stack of awards and their medals and everything it was really awesome if we do it if we do it that way like in a more of an apply for a grant type thing then there might be opportunity that if it's not Invention Convention but maybe next time something else some massive poetry contest or something like that you can always apply and then if there's the ability then we we can support yeah cuz there's a and there's other things that you know that we that could be on the horizon everything from you know Odyssey of the mind to kid lit quiz to anything you could get kids involved in and then you know there's always kind of a local and then a Connecticut and then you know folks kids that make it through there's usually some national or International level of those kind of things well that's what I'm thinking I you know at the local level and at state level I don't think they need the the support that there you do want to Missouri or Mississippi wherever you're going to go yeah yeah keep a line out there should we put that in the budget as a line item about this next year okay um all right so that's what we've been up to so just a lot of stuff really busy and if I could just a huge thank you um I know a lot of board members have been coming to our different events and you know present at sixth grade um promotion but then a lot of other things and I think I mean for me it means a lot just to have you there and see you there but I think also for families to see you involved and we talk a lot about like the policy and the finance and the nuts and bolts here but getting to see like what that all translates to for kids and the events and things I think is really meaningful you know I think a for you to be able to experience it and also B for them in the community to see you supported supporting in that way so just thank you for that as well I know it's time out of your day beyond this thanks for the thanks of course good job I have two question actually you know what three questions all right oh boy most important what was your invention when you were a kid my invention listen it was a cat bowl that had different um it had suction cups on the bottom because my cats kept knocking the water bowls and the food bowls all over so it suctioned down to the ground it put the bowls into a board and then suction to the ground very cool yeah so one question I'm getting a lot from the community is Summit for next year and people are kind of wondering with fourth grade going up being so large there be four sections for fifth grade and three for six how is so that was a future Tom problem that's a current Tom problem and I think we have some really good Solutions so originally as we did it we you know we had um all of fifth and sixth grade really in lock step right had the same lunch wave had the same recess wave had the same specials wave all of that and then we could get the kids switching back and forth it worked when we had five you know three and two two and three it worked we made it work with six we really like it with six seven Seven's an awful number um it runs into a problem with specials because you don't have seven Specialists right and so you run into that challenge and then it also runs into a tricky part in terms of personnel and so what we're really looking at is both still having those rotations but splitting out the fifth grade rotation from the sixth grade rotation so fifth grade's going to rotate clearly within fifth but their timing of rotations isn't going to coincide with the same timing of sixth grade so we're gonna have three classes of sixth grade rotating and that's going to create three blocks there and we're going to have four classes rotating in fifth grade and they're going to be slightly smaller blocks as we go the super fun is how do we get lunch recess and specials all kind of connected in there with the two different rotations but um I have I have I have a workable solution for both and I think we're in a really good spot and I think the beauty is that we've got a lot of really good people involved on that team um and with Jackie coming in on that Ela side I think we got somebody she's got a wealth of experience I just you know we spent an hour talking about a bunch of stuff she's asking all the right questions um and I think we've got a really valuable member coming in on that Ela side and having um Mrs hemperly still in that Summit team but having previously been really successful in fifth grade ELA I think we've got good supports for her there too so the other question I had um regarding the monly meetings in the PBIS award first can you explain a little bit about what PBIS award is yeah and more importantly how is that kind of like handled I know some kids have received it multiple times some have never some teachers use it kind of like a reward system for if you're doing real well and others it's just kind of like if they the teacher notices you're doing well so it's not kind of like part of a plan just like hand it out um do you think there's room for improvement on how that's done to make it Equitable for everybody or is it kind working yeah and I think I think the challenge with it is is that Equitable doesn't mean equal and I think we can flate those a lot and It's Tricky I think there's a bunch of challenges that run with it and we're as with anything you you're trying to refine it as you go across the way right so when we think about first I think it's the like it's the Sean's not here but it's part of his alphabet sup need right so positive behavior interventions and supports right so it's the whole like we're trying to focus on positive things as opposed to saying don't do that don't do that we're trying to say hey you did a really good job with this so for different kids it's different things right so if I'm if I'm a a straight and narrow and I'm always doing the right thing really it's it's for Tom it might be trying to really acknowledge hey he's been doing a really great job this whole time let's give him some shine that way for I'll just use tan is my son what he's fine and he's straight and narrow but let's say Tegan's a kid who's he's on The Struggle Bus with behavior right he's impulsive he's you know calling out having a really difficult time for Tom we might be saying hey you've been doing a really great job here's a chance to acknowledge that for Tan we might be saying Hey listen you're still having a hard time but let's work on this and this and this goal and if you can do that this could be something where we could really acknowledge that hard work so it kind of ser sits in both of those spaces the challenge that you run into is that you got a class to say 20 kids there's 10 months or nine opportunities for that right and so I think that becomes some of the challenges there's a lot of kids that you want to celebrate in a lot of different ways and this is one of those those ways that we're trying to do it I think what we're really trying to do now is as this has been something that we've been doing regularly we're trying to look longitudinally so if you've got a kid right who's been going and we look back because we keep the records on it and we go hey you know here's tan he's been working his tail off but it's been two years we haven't found that shine for him he's hitting the front of the list not to say well he's got to get it September cuz that's not authentic but we say let's try and find in those early months of the year a chance to really be able to to bolster that student and say how can we get that shine to him I think the challenge overall is if that becomes the exclusive way that we're given shine and community meeting then it feels like a loss to kids that aren't doing that whereas if we think of community meeting not just as an award ceremony but a celebration of kids it could be that I'm getting the PBIS award you're presenting on world otter day which was amazing by the way right there might be another kid that's doing an interview are having you know Alia and elongo might be showing up and we're giving you know we're honoring them with their certificates they might not be getting PBIS but they're getting the shout out of there for Invention Convention and so I think my vision of community meeting is a celebration of children and one way to do that is to be able to honor some of that hard work around those kids who are meeting our expectations really put that on a pedestal and be able to say this is a great way to do that I think we got feedback you know that that what about like if there's a really great class that way and that's where we've got the Buster Award with you know with the dogghouse and all so we're trying to find different ways um to get as many kids as much shine as possible um and I think that's the big thing that we're trying to refine right now is to ensure that a kid doesn't make it multiple multiple multiple years without having that chance to have that shine and acknowledgement in some way trust me yeah I don't know if if everybody knows what the Buster oh sorry so uh think PBIS but um for a class right so you're trying to acknowledge and we've really looked to specials teachers to say what's the theme of the month so if the theme of the month has been um gratitude then we're looking for a class that's really shown that through the month and we're asking them and then we're acknowledging that class they get Buster um and then uh Wyatt Stevens and his family made a little Buster house it's adorable it's really heavy though um so now Buster has gotten a lot of um he's gotten a lot of swag lately so he it started with just Buster then Buster got a collar and then Buster got a doghouse and then Buster got a dog bed uh and now he's like he's he's slow every yeah the kids are all about no we don't do any of it the kids just keep adding and adding and adding so now Buster Buster's coming with all his swag to each different class and they add a little bit and add a little bit um you know and they take care of Buster and they've got his little you know dock bowl and all that stuff um but it's just kind of a way you know the whole point is not every kid's going to be really great at that creative side on Invention Convention and that's okay we can acknowledge those kids and not every kid's going to you know be straight and narrow or even be able to fix on that side but we can acknowledge those kids and not every kid's going to have that confidence to get up you know and be one or two kids in front of 500 people and be able to talk about a project that they want to but we can acknowledge that you know and so if you do it right you hit just about every kid in some different way throughout the year and that's what we're really trying to think about um you know and think Cathy ell has got a writing group that she's meeting every Thursday during lunch we're trying to think about how we can get that writing celebrated um so we're trying to think all those different ways we can get as many kids as much shine as possible each month this is yeah I've just heard multiple times of parents keeping kids out of school because emotionally they can't handle not getting the wondering if it's like too much empasis on yeah and I think that's students understand the difference between especially younger grad yeah and I think that's the that's the Catch 22 right it's you want it to be something that kids aspire to but you also don't want a kid broken down on that disappointment it's kind of the same thing with like with the with say like the smarter balance testing we don't we don't want kids to be like whatever we also want them like sitting there with their blood pressure going through so it's trying to thread that needle of it and I think that if we can create more and more things that way then it doesn't feel as exclusive and as like the only thing and so that's I think that's the challenge on that and I think we got a lot of good things coming through cool yeah appreci two things just to kind of bounce off that first one with the absence thing that would be interesting because you know what I would be curious is you could probably track that M notice if there's an excessive number of absences because if it could be that there's one or two parents that have a concern and are saying Well everybody's pulling their kids or they really are so see if maybe there's an increase on Community medeia Days of absences yeah might be worth taking a look at that number and then the other thing I wanted to point out just about Team Summit um I'm really happy to hear that you're you know trying to find it's a difficult thing to do with seven I can totally understand that um but I it's admirable that you're trying to keep to that I think that's been a lot of success that I years I currently have a child in there now um so I've been hearing about it seeing it from the board side it seemed very successful seeing it from my child side and I think it's really successful thing of having students have exposure to multiple student multiple um teachers during their time here it gets them ready for middle school for that next transition so I'm happy to hear you're putting the time in to yeah you know keep that going yeah to I mean I think to that I would say you know in terms of the master schedule there's very few absolute sacred cows that I keep the first is common planning time for for classroom teachers I think it's essential that they have that time to be able to work as a team and the second is you know at all costs to maintain that Summit model in some way shape or form that allows that transition and that switching of classes um we do um I was thinking about it um I definitely will take a look at the absentee rate on that we do specifically cuz that was a thing that we had heard you know like hey this is you know this is causing some Auda for my my child um and we so we actually put it on the climate survey and we've gotten um some pretty positive feedback from the climate survey around community meeting um but I can definitely look at in terms of like numbers and things that way um you know I don't anecdotally I don't see really high absent rates on those days but you know it's one of those things we like trust but verify you know let's take a look at it for sure I just wanted to to add to what angel said I think again like Team Summit was one of those I before I had a kid fifth grade I would hear people talk about C Summit and I would think I don't really know what that is but I guess I'm going to find out at some point um the other thing that I think has been really impressive um is you know we have this goal of every kid having at least two trusted adults in the building and I think the increased exposure to multiple teachers um like my fifth grader was able this year for the first time to name two Dr two trusted adults that like immediately without me having to like be like what about this and how about this and I think it's and they were both you know teachers that she saw you know pretty much every day because of the Team Summit model and so I just I think it it is helpful I'm sure when they go into Middle School I think it's helpful for other reasons but also it it um I think is helping make progress towards that goal as well yeah and I had one other question which is it sounds like community meeting The Invention Convention kids are getting to show off their stuff there but I think maybe in the past um I was on the board some of the Invention Convention kids would come to board meetings and so it would be yeah really cool if we could see their projects I saw theming a little tricky I saw some examples of them in a couple different places and that really cool yeah yeah yeah we had some really cool projects it was uh so I mean I can just tell you off off the top Paul and Sam made a they made a cart for um they had chores in terms of the trash and recycling so they made a cart to make their lives easier it's all kids stuff this is my favorite like Invention Convention is kid problems and kid Solutions um Al and Al Longo actually they it's their invention's amazing they created a thing they um to they attached a carbon monoxide sensor to an actuator to open a Cellar Door so if there was ever a high amount of carbon monoxide in a space it would automatically trigger and open the window so that you would alleviate that being in a space and protect lives um Luke created uh he created a fertilizer um that he was an organic fertilizer that he wanted to be in competition with Miracle Grow uh PS I'm his I'm his first official customer I bought a jar off him I was like I want some of that he was like he's like well I'll just give you it free I'm like no that's not how this works I'm going to pay you for it so then he had to work out the price of it sitting in my office um and then Indigo um she created a hairbrush that also had a spot for you could either put you know like a spray bottle for a conditioner or some product or thing that way so that you didn't have to carry all of these two different things I mean I wouldn't know the challenge but iar that some people that could totally help but it's great it's always like kid problems kid Solutions and that's the thing that I love about that is you know and then they can speak to it and it's it's just really awesome to see them it's I'm telling and it was born what that's the one yeah so they're yeah that's the one they're going to be getting some help with the patent it's it's impressive stuff and it was born out of I I believe they had a family friend that had a pet um that ended up um getting carbon monoxide poisoning they came home and it was it was like over a trip and so they were like we need to come up with something to fix this and it's yeah so it's really cool stuff and like PS like those were just some of them there's amazing other ones you know kids just had brilliant ideas um really cool stuff and they refine them and and work and sometimes you'll see a kid have an idea one year you know and they they run it back the next year and refine it and so really cool stuff yep one of my favorites they had a kid with a scooter they had a scooter and they put bumpers on it cuz they kept nailing their shins with their scooters as they were going so like if we just put bumpers on it we won't hurt our shins so much I was like yeah how did nobody think of that first I was like smart you know like good stuff that's what we have to promote that's what we have to support yeah it's really good stuff all right can I just ask you know sixth grade promotion your favorite thing had to do with the stbridge village bus ride oh okay right when you go out of state on a field trip you have to go on a coach bus and the kids are like coach bus oh my gosh in the bathroom yeah that's what so it's so they love it cuz they got the fan they're always used to the school buses that got seats like bricks and so now they're sitting there like they're like this is amaz you know so they love it it's it's yeah that's what that is I I asked I asked the principal of the junior high and he Jason looked at me and he says the f yep he says a coach bus and has a bathroom yeah it's the most amazing thing ever and the cushion sees to recline yep yeah it's a really big deal okay yeah I asked that question too so it's vill bu of Quakers you know listen I like I like the S St vill I like a good sers so well but you know what I'm saying it's it's not something you would think sixth gr children would be into yet there was the bus ride that's what everyone explained to me was the bus ride God bless them shout out to the bus company whatever F your vot yep anything else all right Chairman's report first thing I would like to say in the same vein as I thought K Tom Cheryl everybody uh the teachers especially uh I I graduation was excellent uh I thought the kids were were marvelous I thought they sung well um I thought Victor bruny was an excellent MC he he responded well Vincent he was great he he responded well to adversity when things didn't go exactly his way um but I thought that I thought it was a a overall it was an admirable uh morning and I think the parents and everybody appreciated it and uh like I said I learned a couple of new things you know but uh I think everybody involved should be commended and I think we're fortunate to have a staff that's that dedicated and I think the kids hopefully appreciated it um a lot of other stuff we'll talk about during um executive session uh I think that's basically it for me I don't think I had anything else did I I didn't think I had anything that's all I want to say uh oh yes there is one thing July meeting normally the the first six or eight years I was on the board we had a July Retreat usually at the uh at the Veterans Park and I'm not sure about the value of that um just I'm not sure about the value of it meeting and my gut feeling is if the uh the board is so inclined then I would suggest we not have a July meeting uh only because things are are pretty much um winding down from one year and starting on the next and we pretty much know where we are uh there'll be the you know finance committee meeting um if policy wants to meet or some of the other commit want to meet that's fine but does anybody feel uh one way or the other about having a formal board meeting in July so the things that we would just move ahead to the next one would be the policies that we talked about last policy meeting would get their first read then in August instead of July is there anything else time sensitive is there an August meeting there is one on the books for a yeah well August you're you're going to want to have a board meeting in August because now you're gearing up um by then hopefully we'll have architectural drawings and uh and Facilities will be underway um anything that pops up over the course of the summer um if anybody has problems or anything else you know I and we can always call an emergency meeting if we have to but I'm just saying that you know July is usually a dead month K is there anything that we could jump in front of and get ahead of schedule if we meet in July not at this time because we have we usually use the summer to prepare those things so I think having for few sents um there's less to do in July but I would definitely say if we're not meeting in July so please meet in August so that we can get things that we might need to have in place for September that would be my suggestion okay anything with the new board member training though like the legislation about you're supposed to go to where are we with that the save the date for that's I kind of have pay attention because I don't read that right are you sure but they're not promoting that legisla no C just sent something else out so I'll send that out yeah we just got another email update about it they sent out a lot of things but when it says that this will satisfy the requirement I will that's one I'm so there will be no formal board meeting in July there will be committee meetings there's no committee meetings in July well that's what I'm saying K or k will send out a list of who's supposed to meet you might still need a finance committee meeting maybe but right yeah Finance is probably going to be the only one okay that's fine anything else anybody feel strongly about it okay correspondence anything um okay we'll cover that uh public comment policy if anybody from the public uh would like to speak we now have a second opportunity yes ma'am please identify yourself for the record um Al 191 I just wanted to piggy back on that whole coach bus thing okay so my son is a rising fifth grader he's one that's causing Tom all the ad enough with adding the extra in class right we got to solved but um so I picked my my son was swimming all day and I picked him up and we're behind we're on driving home there's a coach bus in front of us and he's like Mom he's like you know I really want to ride one of those coach buses they're really Co cool I'm like don't worry about it honey you're going to fifth grade you're going to Sturbridge Village next year you're going to be able to ride that coach he was just excited he's honestly more excited about riding that coach bridge I thought that that's the what we're getting so I just wanted to share that little anote that just happened today so it's amazing what they'll what they'll fix on um is there anybody how many people are on six 10 oh we picked up seven seven seven oh so we lost one okay was a Bard death um okay public com that's it all right we're now I have to go into an executive session to discuss the super attendent valuation and contract so um Kim if you can remove these microphones oh I'll make a motion to go into executive session a second

welcome to the uh June 12th 2024 Unified School Board uh regular meeting and um we uh are now in Open session we ring close session during Clos session uh the board voted unanimously to ratify a settlement agreement to resolve a special education dispute against the district pursuant to the agreement the district authorized educational assessments and services for an eligible special education student and agreed to reimburse a portion of the parents attorney fees under the express terms of the agreement The Brew the wow board's ratification of agreement does not constitute an admission of liability by the district um excuse me also during Clos session uh the board uh deliberated on approval of the Cho High School principal position uh that had opened up for the next school year um the board voted unanimously to approve um a new principal this person has been an administrator in the district for 15 years uh has been at Marsh jior High School Chapman Elementary School and at Chico high school and I'm really proud to say she's also Chic unified's first woman High School principal uh so please everybody give a round of applause to Miss Erica Sheridan looking forward to seeing you grow in that position um with that could everybody please stand for the plag salute thank you superintendent Staley are you ready for the superintendent report I am ready uh as we do at the beginning of each meeting we'd like to honor um some superintendent awards for people that are doing exemplary work in their position so at this point I would like to call up Joe Morris oh or Eric German thank you for having us here I'd like to introduce Billy and Eric they are two of our wonderful maintenance workers that work for us at ML and as many of you know we get asked to do a lot of things out there and both these two gentlemen bring with them a skill set that you just couldn't you couldn't ask for a hope for they can do anything we ask of them and they always do anything we ask of them whether it's getting up on a roof in the pouring rain to look at a roof leak or climbing to an attic to uh work on an a help with HVAC units or doing concrete work or flooring or custodial work and on top of that their work schedule is a Wednesday through Sunday schedule so they work every weekend for us at the district and so on Saturdays and Sundays when we have events at the school sites these guys are the face of the school district and they meet the public with just such positive attitude smile and can do attitudes that they're what we want to represent Chico Unified and since we brought these guys on and they started doing these weekends for us we've gotten nothing but compliments from the the groups that are renting our buildings whether it's the dance recital the flag football games chess matches or the robotics competitions these guys meet them there they get these buildings open they answer any questions if something goes wrong these are the first guys they go to and they're always there with a positive attitude so I just want to thank these guys for the work that they do for chica unified and the way they represent us and just thank them for all that hard work so thank you thank you for the opportunity I'm small congratulations thank you thank you for the work you do and next I would like to um ask Damon Whitaker to come to the podium good evening um thank you for having me here tonight um it is truly uh an honor and privilege um to present uh Priscilla Burns tonight um Priscilla is uh culminating a tremendous educational career this year um she has uh retired at the end of this year um but um her impact on Chico Unified and specifically Pleasant Val high school has been uh unbelievable and tremendous um for so many years 41 years as an educator um she has done some truly outstanding and amazing things she took a culinary program at Pleasant Val high school that was housed in a small classroom with um very ant equated equipment and stoves and um she worked hard for several years to secure grant funding and U matching funds uh to build um what most people in the North State and Northern California are calling the Taj Mahal of culinary um programs um her classroom La culinary labs and restaurant are um like no other around um and it was through mostly Priscilla's hard work determination um to get that accomplished along with the partnership with Chico Unified School District but um Priscilla was truly a driving force in that and um not only has she done amazing things for culinary but she has been a CTE coordinator for the district and helped support all the CTE programs uh in the district um helping them to write grants and to find funding and improve programs and offer advice advice and wisdom um she has been a a an amazing person to me as a new administrator when I came in 5 years ago sitting side by side with me and helping me to understand some of the challenges and impacts that CTE has on our community and our school district and so um the last thing I truly want to say about Priscilla is that um we are going to miss her um she has been amazing and wonderful to work with over the last 15 years and she truly is an icon at Pleasant Valley High School for all the things she's done for our students she grew a culinary program like I said that was housed in a very small classro from two sections to um eight sections of culinary and and so it's amazing what she's done um at Pleasant Valley high school so congratulations Priscilla I'm truly honored to be here and present you thank you out got both of your guys on stuck in the middle and for the board there's you should have received these that are sitting there if you opened page six there is a great article um in this pamphlet that should be up there for you um related to Priscilla Burns and the CTE um culinary program at Pleasant Valley it's a great article if you have a few minutes to read it and I'd be remiss if I didn't mention that we just finished the school year uh we had our graduations on Friday and uh it was it's just always so rewarding to see the students promote whether it is from kindergarten to first grade from fifth grade to sixth grade or to um see our seniors get up and and walk across that stage and yes they're leaving us but we know they're prepared and going on to uh hopefully great things Jay has some data that he wants to share about the number of promotions in and graduates that we had and then um we'll jump into another announcement from our Chico State visiting colleagues I'm going to bring up Mr Ted Sullivan and Pedro gal to go over the numbers um they' did all the work on that so I'm going to give them they could have handed it to me but uh I'm going to have them come up and do it so in the elementary in the elementary world we had 850 fifth graders matriculate on they all have kind of promotion ceremonies at their school sites it's a really cool experience for families to gather there um a lot of excitement about it kids are very excited so it's a neat experience the one that is really always the most exciting though I would say honestly is the K I'm going to call it graduation it's not really graduation it is the ultimate Kodak moment for families though to have their kindergarten walking across their diploma thing like that with it so it's always very exciting with those things we about 850 kindergardeners matriculating on we about 850 fifth graders also matriculating on the other thing um that just excited me and this going to sound kind of odd we got a chance to look at our preliminary local reading indicator scores and they are just like busting it out like hands down the best it's ever been by far um we're just hoping it matriculates or it represents in that way with State testing scores also but our local indicators for primary bpst and star reading and they're just dramatically uh just a great positive trend with those things are you attributing that to uh TK not quite I think it helps in the long run though I think we've done a lot of professional development with all of our teachers TK through 5 about reading instruction kind of uh educating just talking a lot about reading and professional development around reading in general I get to share promotion numbers from Junior High and then I'll share with you the high school graduation numbers starting with bid Will Junior High School we had 305 students promote an a chico Jr we had 308 students promote moving on to Hank Marsh we had 244 28 students uh promoted from Oakdale Cal and AFC and our school Oakbridge promoted six to the high schools for high high schools Chico High had graduates PV Pleasant Valley had 400 graduates Fairview Oakdale had 59 graduates and then finally Oakbridge had 39 so as you know it was a wonderful last Thursday and Friday while it was hot it was still merry it was a good time so thank you all and with that I will turn it back to you madam president thanks Miss Staley um so as uh superintendent sty uh already mentioned uh we're moving into announcements but the first announcement is that uh we have present at tonight's meeting 18 Educators from the study of the United States Institute for secondary Educators um and I would invite uh the program uh lead to come up and introduce the group um and just speak on your behalf thank you yeah the group came June 1st and leave Chico June 27th and then move on to Chicago and Washington DC and today as part of their very very busy agenda they were at Fairview to this this this morning and had a wonderful few hours there they will come up and introduce themselves and their countries and and it's just our honor to be with them during this time thank you than you okay hello it's a very great honor to be in front of you and meeting you all my name is Ruth H I am from Guatemala and I work with teachers during the morning and I am also a teacher from elementary and I have been teaching old grades and in the afternoons I also work working a program for adults and teaching English as a second language okay good evening uh my name is l uh call me lit I'm from Thailand I'm a School director from the secondary school and the path of the up country side at Northeast of Thailand and nice uh to be in Chico today thank you good evening my name is r and I'm I'm from Madagascar I'm a School director and English teacher as well grade six and grade seven that's all thank you hello good evening uh my name is martinis um my nickname Marty uh I am from Indonesia um it I live in the western part of Indonesia a uh I am a School director uh leading 550 students uh from primary lower secondary and upper secondary thank you good evening H my name is Antonis I come from Greece I I am biologist I teach biology in senior high school and at the same time I work with the Institute of educational policy in Greece on new curriculum and new uh biology books for senior high school thank you ofers correct good evening my name is Emmanuel I'm a regional inspector near Paris in France and uh I'm in charge of recruiting assessing and training teachers of English as a foreign language I'm really glad to be here hello good evening I'm Ela I'm from Malaysia I'm the assistant to the school principal in charge of extra activities after school School for 2,831 students thank you hello uh my name is Eric I'm from the Netherlands I'm a history teacher and I write about education uh in my home country thank you for being here good evening this is Huda husami from Lebanon it's a great honor to be here today in front of you I'm an English language teacher instructional supervisor and un program coordinator thank you hello my name is Susan galz and I conf from from Honduras and I coordinate programs for young and adult who didn't have opportunity to work in a regular time to school hello I'm an I'm from macius small island near the east of Africa I'm a principal of a boys school 950 students thank you for having us today T hello everyone I'm Winnie from Taiwan I teach chemistry in high school it's my great pleasure to be here thank you everyone hola hello I'm a from Costa Rica I'm so happy to be here and see this because this is something I usually see on TV um I'm the English Regional advisor for the public Ministry of Education in Puntarenas the Pacific coast you're gonna be welcome there in Costa Rica Shalom this is Nadin from Israel I'm the regional and the National Counselor for English studies in the Jewish sector and the inspector of English studies in the truth sector happy to be here namaste say good evening my name is jna I'm from India I'm a secondary school teacher and I also work with the district education officer for the uplift upliftment and uh practicality of uh many other policies at the ground level thank you it's an honor to be here thank you hello I'm htio I'm from Romania I'm a man with many talents but I'm U a history teacher and a vice principal I know how this man feels uh so thank you very much for this evening hello I'm Susanna from Slovakia I'm a principal of a very small school and an English teacher at the same time thank you for having us here in Chico hello all um do do from Ben Republic West Africa I am an efl teacher researcher and testbook writer let me tell you that you have a wonderful Community thank you everyone um well Welcome to our country and to our community um our board here uh we are elected from our community and we um all have a variety of backgrounds from education to healthcare and Agriculture and and um yeah we're just excited for you to uh engage with with folks here and and learn what you can and vice versa and we hope that you enjoy your time here in Chico and we apologize for the really really hot weather we hope it's cooler in Chicago all righty well we are still in announcements are there any further announcements that board members would like to make at this time all righty hearing none we'll move on to items from the floor um I think I have a list here oh we don't have any signups for items from the floor at this time so we will move on [Music] ahead to our consent calendar um is there anybody that would like to pull an item from the consent calendar okay do we have a motion sure I'll move approval of the consent calendar I'll second the motion okay is there any further discussion on the consent calendar um hearing none uh this is our first vote for the evening so we will do a roll call vote and we'll start at the end um with Mr tennis would you like to start us off tennis I Conan I Doby I Lando I Robinson I it is unanimous thank you moving on to our discussion action calendar under Educational Services Public hearing informational um on the draft 2024 to 2025 local control accountability plan the lcap coming up to speak on this these are two very uh hardworking people that have been locked up in their offices for the last couple weeks and uh a little on the edgy side um but uh to bring this forward to you um as as Tina Keane and Tim Caris thank you good evening uh as J said we'll be um presenting you with the draft uh 2024 lcap um tonight's item is informational only um the final lcap will be up for approval at the next uh board meeting on June 26th so a little bit about the lcap in general um the lcap is our essentially our strategic plan on how District how our district will use the funds um out that we receed from the state of California out of California's local control funding formula or we commonly refer to it as lcff to improve outcomes for all students by Statute um our lcap is required to address um eight priorities and I'm not going to go ahead and read all those for you but you can see them there um student outcomes student engagement etc etc um so the way the process works to get us to this point before I get into kind of the meat of of this year's l cap is um we spend a lot of time um beginning in the fall um meeting with community members um we had a 19 meetings this year 19 Community meetings a number of student meetings um talking with our community regarding um their their input on on how we're doing what how we can improve and what's going well um in addition um the goals and actions are heavily influenced by data um we are actually beginning to look at this year's data um right now Ted mentioned earlier the Elementary reading scores coming in um look very promising that tells us let's keep doing what we're doing to get those scores up um additionally smarter balanced um scores our State academic tests um as well as our some smarter Balan English and math as well as our uh science test results are out now they're currently being processed by staff and in-depth analysis will begin shortly so really the the whole cycle of lcap begins you know June it it really never ends um we just move on to the next year and start the cycle over again uh tonight's the l cap we're presenting tonight is is the first year of new uh three-year cycle um so what you'll see when you look at the attached draft in the agenda is um a new template that was um put out by the state this year so this is a three-year cycle so this year all of our data that you've seen in that lcap draft is essentially Baseline data and we'll be measuring our our growth um against that Baseline data over the next three years including Ed in um the attached document is the local control funding formula budget overview for parents so this is a simplified view of the dollars um the lcap itself is a very very lengthy document um not very reader friendly um and so the budget overview is a great place for the community um community members parents um to get a a quick look at the dollars attached to lcap um also included is the actual an or is the annual update for the 2324 lcap where we're reviewing our metrics that are attached to the goals that I'm about to go over um and assessing our progress towards Meeting those goals and then finally the actual l cap the 2425 l cap so those those are all included um in the attached documents so Chico Unified uh creates our goals around the multi-tiered system of supports and so goal one so we're we're looking at academics um social emotional learning as well as behavioral learning and supports um so goal one is around academic instruction and tier interventions um that we will provide them and provide um opportunity for all students to to um achieve at a high level um one thing that sometimes throws folks off who are not used to looking at the elcap which is most of the State of California um is the term goal um this is a obviously a very highlevel goal um under each goal we have very very specific metrics and that's where the data comes in so while the goal is is very high level here we have uh very very specific metrics that you can see in that document that specify how many um percentage points we're expecting all of our student groups to increase each year and so on goal two is to provide social emotional learning supports and interventions to promote healthier student attitudes about themselves and others goal three is to Prov provide behavioral instruction and supports as a proactive approach to creating a safe positive climate and school culture and goal four um is a is there to meet a new requirement set forth by the state um Chico Unified has begun to receive what is called Equity multiplier funding from the state of California and um only only certain sites across the State receive this funding and are required to add um this goal to their um their lcap what the state does is they look at the non-stability rates at a site which is essentially measures um student movement in and out of the of the school so a site with a high non-stability rate would have more movement in and out of the school so the kids have are less less likely the average is less likely to be in their in their classroom at that site from August to June um which is ideal for learning it um when kids move when kids are highly mobile moving in and out of a site it creates challenges um for the staff um we just don't have a heck of a lot of time with them in general so the four sites receiving Equity multiplier funding or Fair viiew uh Center for Alternative Learning Academy for change and Oakdale so when when we talk budget um we you can see the estimates here for 2425 um which we about to start in in July um you can see at the top in the blue band um the $ 216 million figure that is our total budget um restricted and unrestricted funding the figure on the bottom in the peach color is our l cap that's our l cap F funding that's what the plan is written um to address and you can see that figure is about is almost $1 19 million so the $19 million everything that we spend out of there needs to be accounted for um in our plan so when we look at goal one um goal one is by far the beefiest it it has the most actions and you can see the actions um written on the leftand side of of this uh chart here um it also has the most metrics and this is goal one again and this is academic learning that's what we're here to do primarily in a school district um that's why it's beefier it reflects our our beliefs to ensure that our kidss are um achieving at the highest level possible so you can see here um academic support essentially um bilingual AIDS um instructional AIDS um and device replacement for our Mo predominantly our Chromebooks which allows students to access curriculum um we see educational software for assessment and curriculum and we can see uh teachers on special assignment to support our instruction and assessment plans um these folks are crucial to driving um professional development um assessment practices um and we uh pretty much review any any big issue that comes to uh the district with our our teacher leaders um Additionally you can see at the bottom there art music and extra PE in the Elementary grades I have a question uhuh um is this where our um DLC also comes in this is okay yeah gotta um I just I feel like we kind of circle back once in a while about how important DLC and our tosas are yeah so just curious thank you you can see secondary counselors um Li Librarians and library media assistants all day kindergarten AIDS um funds that we allocate to sites to make their own decisions around intervention and instructional needs um medically necessary and off-campus instruction and Elementary reading Specialists so um talking about these um these actions here um we're required to evaluate them for their effectiveness and and a couple things that pop out here are all day kindergarten AIDS reading Specialists the data that we see so far indicates a high level of Effectiveness so as you saw on the first budget slide um not all the money that comes into Chico Unified um is under lcap and is addressed by the plan um we receive a SI significant amount of other monies um from the state of California and the federal government um in the form of grants in the form of Title One title to um title dollars um and really um the decisions that we make on how to spend that money and what our needs are really come just as much um from the community input that we receive as as the lcap um we're listening to that input and a lot of times we're using grant money to fund services that were brought up by parents at lcap meetings so some of the um the the grant funded um uh actions under goal one um you can see here um we can see some some of the elementary Reading teachers moving on into future years um uh software systems uh High School support uh academic support such as academic success math lab and power reading sections um increasing CTE opportunities um that was mentioned earlier that's um a significant amount of grant money that we use to fund uh those programs um High School Block Level uh block schedule implementation um training tutoring etc etc so these are the grant funded Services some of the grant funded um Services um funded not from lcap um but from other sources under go one any questions or comments on goal one thank you Tim I I have a question um uh bullet number lots of the way down where it says High School advanced placement advanced placement Capstone um please describe me get get to that previous one there we go um jeez there we go sorry about that um so advanced placement um Capstone and high school advanced placement is a um in general is a is a program a set of courses um that allows students to accelerate and receive college credit um for classes that they that they take in high school okay um that would be yeah it's black um that means it's no cost to the district and it we we're going to have those kids in our sections anyway we have we have folks that um are are teaching those sections um in particular the the Capstone um piece of that um is a program that has been in place at PV for I believe four or five years um and it's a um a set of two courses that kids take um uh that get them um familiar with research processes and inquiry um the student feedback has been great on that and um we know hearing back from kids um once they get to college and then on into grad school the feedback has been great thank you all right with that for goal two I'm going to turn it over to Tina all righty as Tim mentioned earlier goal two centers around our social emotional learning pieces uh the elcap funding for the the uh positions and Staffing that you see here cover that we have uh and and by the way goal one as as as you know as this board knows goal one is the most lengthy of the of the goals that we have so you'll notice goal two is shorter than that uh academics are the Forefront of what we do here so it stands to reason that those would have the most actions and uh pieces of of expenditures with them so goal two the social emotional focused actions based on community feedback as Tim mentioned we do take into account a lot of what our families and staff and students say not only once but multiple years in a row sometimes if we don't have the funding when times were lean before covid we um were not able to fund a lot of those pieces we didn't have the money coming through to the from the federal government that we've had that we've seen over these last couple of years so we are always on the lookout for things we're always looking to leverage uh how we can accommodate some of those pieces of input that families have shared with us that are really crucial to kids and their learning so uh a lot of them up here you see we've been able to put into place the homeless Foster coordinator is one that uh right there in the middle the top one was a year I have to say several years of encouragement from our educational Partners to increase the targeted case manager time that has been very very beneficial on sites and um schools and families recognize it at every meeting that we have additional counselors uh that was a gift a silver lining coming out of covid in a lot of ways with some of that money that's come through and in the uh form of Grants some of which are running through the years 25 26 26 27 the the school years 2026 27 so we do uh keep that in our mind of how we will continue those those um services and supports that people have continuously when when we asked for their input they gave it when we've had them implemented they continue to support that and it's our job to keep our on the lookout for ways we can keep moving and being uh really looking ahead on that we have yeah yes thank you Tina I I did want to ask you to kind of differentiate between the um Elementary guidance counseling assistance and the um the counsel we have I know that the parent support especially for the um targeted case managers is don't you dare try and take those away from our school sites but what's the difference between uh counselors and Elementary guidance counselors that's a great question and I'm going to take it back a little historical knowledge here when when the ELC cap first came into play in 2013 uh over you know many years ago we heard from families at the elementary level let's get some counselors in let's be proactive with our students when they're young we heard that we heard that we added Elementary counselors and then a grant came through kind of in the of that at some of the sites I happen to be an administrator at a site that did have that Grant come through for guidance assistance and um those folks came in to really work with the primary age kids grades kindergarten through third grade in particular they worked with them a lot on Conflict Management giving kids tools when um when they get frustrated when they get upset if they're worried if they're concerned and there a program came into Play That Grew throughout our district and the the guidance counselors were were part of the people that group of folks that delivered those lessons they were consistent among all of our sites which was really nice kids were getting all the same messages so if they moved to a different school it was the same language and same um strategies for kids to help manage conflict when it arose so those Elementary guidance assistants they they were born out of out of that and they have grown from that Grant opportunity into our LC cap I hope that helps any other questions on goal two before I move to goal three okay goal three focuses on behavior supports and interventions we have our opportunity programs there which are including alternative education supplemental Staffing that has been new at our Junior High and input that we have heard from families for alternatives to suspension keeping kids who may have a a suspendable offense keeping them on campus instead of going home in a structured environment and uh re-entry and usually talking with with families and talking with counselors and talking with teachers and making sure that students can have work to do and and some kind of interaction with some smoke some folks in a small group setting to um just kind of reset and be in a safe environment to get their work done and reflect we have our coaching stiens that we put into that piece over 50% of our high school students participate in sports throughout the year campus supervisors of course are crucial and uh their Elementary and secondary project Specialists have come also uh through some input from not only staff and families but also kids that want to make sure that that sites are safe that uh behaviors are are managed and and also that teachers are given the skills and learning about different challenges that have come up over last few years in particular after the pandemic and really making sure to keep our our environment safe could you clarify what project Specialists are yes we have two uh well two in funded out of here one funded out of another fund so three total but they really go in and talk with teachers that are having a tough time with some behaviors that for one reason or another are tricky to manage and and causing not only you know angst for students but angst for class maybe and teachers so it's really having somebody come in and coach and say hey here's some ideas let's try this they'll work alongside the teacher they'll work with the student it's very very um Hands-On very positive and typically I know I always like when people share good ideas with me and I can then try them on my own and have some success with them that is the goal right there it might take a little bit of time it might take more than a little bit of time but that's um the goal right there we just finished our first year with them so we will continue to evaluate through the metrics that Tim mentioned how effective that will be all righty and you see here again the the pie chart from the uh similar to the first two goals that we talked about as far as uh the community feedback including a lot of the the pieces that we talked about uh just a bit ago we know that goals one two and three and we we've talked about this up here before they do they do connect they Collide the worlds do Collide we know that kids who are feeling well and and have positive feelings towards school and want to be at school and have behavior supports that serve their needs well are are more than more than anything ready to learn and uh that's our goal that's the name of the game so a lot of the the pieces of feedback that have come to us do dovetail into each other they they canvas the academic needs the social emotional needs and the behavior and it was really hard to tease them out and put them in their own separate bucket so we just created a bucket of all of them together and that's what you see on this slide just clarification um it was mentioned kind of in the first uh goal but the the difference in color in your bullet points is can you just sure I can clarify that yeah black uh print the Black Ink there there that you see are are things that we've had that may come out of general fund or maybe what we call no cost out of a separate pot of money the um dark blue are the lcap funding and the light blue are the other funding sources and again I'll reference the the difference in the pots of that money between the full big pot of money and the lcap money so another example of how we kind of Leverage those funds the best that we can gotcha it just wasn't clear the slides there's not a key that says this color be this besides for the pie chart so yeah the P I'm sorry about that the black is is kind of the the uh running pieces that we have had in in play yes any questions on goal three okay I'll keep going goal four as Tim mentioned is the newest goal per statute that we have we call it the equity multiplier funding goal and there are four sites that will get that pot of money in order to help the students that come through those sites that are very transient and have a high socioeconomic level of um need so uh Andrew Maul who's the principal the site administrator over there at Fairview has worked with us gosh he's worked with us a lot over the last couple of months and he has worked and reworked this pot of money to best serve the needs over there at his site so this is the first year out with this he uh is having some assistance there at Oakdale he's having an intervention specialist for students at Cal he also is including the reading intervention sections additionally at those three sites a social worker he is able to have a piece of that come in and then a bilingual instructional Aid that is is needed as well so this is all new that doesn't currently yet exist it's on right he's he's got it hired and he's ready to roll the money is in the bank as we say it is here great in the beginning of your presentation for this item you said four um and I I count there are more than four um School sites or programs there's Oakdale uh you'll see that there at the top there's Cal right below it Center for Alternative Learning fair viiew and AFC oh the the middle one doesn't count they all weave together yeah um yeah I some of these people are on staff now because I thought I met some of them at graduation well he could be adding some additional time uh for example the social worker he does have a a wellness counselor that is working in that capacity I'm sorry there's a fly right here that's um social worker is working in that capacity he's augmenting that so yes there may be some things he uh clearly has a vision if you haven't been over to visit him and his site he has a clear Clear Vision of need he understands his students and where they're coming from and what they need so this is the first stab at using this funding to see how it goes Tim mentioned we are held to the metrics very tightly in this new round of lcap so the metrics will show I mean the numbers will show for us if we're off the Mark we go back and re we rework it with him under this one um in terms of the metrics just like a snapshot of what it is that we'll be looking at to determine next year what the level of success ESS is on this like I can see reading intervention being a pretty straightforward one but how do you that's a good quantify that yeah good question so in the I'll use reading intervention and take the easy one um uh we would look at students that received that service versus students that did not uh receive that service and um compare growth um um Al the alternative Ed um campuses H are very very solid in their assess um plan they're actually um much more robust than our comprehensive sites out of necessity um they're very much on top of that um we use um that in add in addition local reading Assessments in addition to Smarter Balance testing um with social workers um intervent um let's see social workers um that may be something like student climate surveys um social worker cont s we always keep track when we when we hire a a new position you know keep track of what they're doing you know how many contacts are we making and who are we contacting along with other metrics to measure the effectiveness of those calls and contacts could something like attendance also be a metric that that we look at for absolutely yeah um thank you U president Doby mentioned attendance and one of the things that I have spoken with Mr M about is the fluctuating numbers because I you know I'm always there at graduation and I noticed this year the the numbers of who was graduating from Fairview versus who was graduating from the independent study and so I asked and he said that one of the problems they're dealing with is getting kids to stick when they get there any of this money going toward toward that kind of intervention I I would say to a certain degree um it could be argued that all of them um we have of course you know targeted case managers social workers counselors administrators um reaching out to kids um working with them in various ways to get them to school more often but also kids when kids feel successful at school academically they're going to be more likely to be engaged and and come well it was clear that the students knew who the targeted case manager was you know there was I saw interactions with some of those employees and and so you know there's significant contact being made with the students so okay thank you yeah I think the biggest thing Tim just pointed out it's the intervention piece to me they have a long time had a great a great um culture of connection at the alted site and where I think he's really wanted to add more is in this intervention because as as Tim mentioned when there are learning gaps kids do disengage from school they don't want to be there so the sooner we can fill those gaps the more they will want to be there any more questions on that okay uh the El capita glance this link right here does take you to a shortened version of last year's LC cap it is well over 110 pages long I believe and uh not very easy reading that you might want to partake in however the board a couple years ago said hey can you guys make this a really easily digestible piece of uh literature that we can all look at and understand and it has been a help it was a great suggestion then we found somebody who works with us on a really really nice graphic piece about 15 pages so that's considerably less there it is thank you less than the 1110 it's got color it's got charts and it's uh always always um moving every year to to the newest version of the lcap so thank you for that it's been helpful it is on our website if anybody chooses to look at that instead of the big one our next steps uh Tim mentioned this a little bit earlier tomorrow morning the draft El Cap will be posted on the web page the public comment period per statute we have running from June 13th through June 25th we welcome any kind of questions that come up any any input I love to talk about it Tim does we all um are happy to answer any questions about it you can look on our website for all the information uh address is there if people are so inclined to send information to us and then Tim and I will return on the 26th have we taken steps on the tech side of things to make sure that our web page doesn't crash once we post the L are you worried about that I I agree uh I got a question is this is this gonna be um the last um you know lcap like presentation that you make uh Tina Kean you know oh no I'm still with the ELC cap really yes okay yes good I will stay as long as the El Cap will have me I will be there I'm finally getting it down after all these years yeah and we do have a new template there are some shifts to it uh and I think they've been they've been good shifts they're holding people not only just Chico Unified but they're holding every school district accountable if something if an action is not working if we're putting money towards something and not getting any bang for the buck it needs to go and that's what the that's what the state has said and I I do agree with that we've had a lot of people to thank with this it's it's not an easy thing as Tim mentioned it takes a lot of big brains a lot smarter than Tim and I in the house to do that so our fiscal crew along with the the budget things that Jacqueline has heard crew prepare they also are gracious enough to take a lot of time to help us put these expenditures in place and make sure our numbers are are correct because Tim and I well Tim's a numbers person I am not so much so they big thanks to them Tim's data crew is running data all the time uh again something I don't do well but he and his crew do and I really want to make sure that we um acknow those folks some of who are in the house also our families and students particularly our students we get great input from them and staff as well and proof readers we are not perfect I'm sure there is one thing still in there to be corrected if not more but we do have some really smart English folks that proofread a lot of the narrative pieces and I'm grateful for that so they know who they are well you know we should give it to like high school kids as like a class exercise to read through the LC cap and make suggestion I could make a lesson plan I could one more thing we work with with our County Office of Education but County Office of Education specifically uh the lead there Janette Spencer she gives us all the latest and greatest pieces of information we need to include and tells us if we are off the mark which has happened and we get back on the mark but um we appreciate her support she's a good friend to us here in Chico Unified and that's it if there any other questions I'm happy to answer them if not we'll be back in a couple weeks I have three sure um my first question is just so that we are all aware when we go to the chico usd.org website starting tomorrow I'm envisioning because this is what happens usually that we'll have the first thing you see is going to be a popup that says comment on the LC cap because usually we get some kind of fun popup when we have something special going on so I don't know if that's really what's going to happen yet but I know that that sometimes is usually what it is there's usually a pretty easy way to get to what we're asking for um and then this it's kind of that was kind of a question like confirmation or not um the second question is if there's a place that we can uh be directed to if there's like a Consolidated set of notes or kind of General outcomes from the community meetings and the student meetings so that we can see like the general themes that came out of that that's yeah bullet point lists of just comments that were received during the those meetings if you um if if anybody wants to to look for that we certainly have that in here sift through there's a a section on engaging educational partners and it would be listed in within that section um lots of lots of input and meeting dates and pieces to peruse they're they're interesting it's Consolidated and they not SC throughout NOP it's Consolidated and organized according to meetings and groups and uh I think it's pretty easy for folks to my first of these just so you know we're usually just looking at numbers yeah no I it's overwhelm start to digest it it's overwhelming without a doubt yeah um speaking from numbers the third question I have is um a little bit for clarification and just a little bit of like just forward thinking in the future sorry my H got stuffed up in here all of a sudden it's okay I've got flies over here all a sudden my nose is stuffy um I've been Allergies have been horrible this year uh so if I mathed it right the one of the first slides um broke down like our total unrestricted restricted budget and then the lcap budget and it was about 8.5 75% is the lcap budget of our of our complete overall budget but we really usually um convey that our lcap is our strategic plan which is true especially when it comes to Student Success so I don't want to like downplay that at all but I think it it's it's I think it would be good to acknowledge somehow somewhere I know we do it in the budget breakdown so I'm not I'm not trying to take that away anything away from that but um you know you know how how the unrestricted restricted budget meets all of the district's goals Beyond what's in the LC cap I know that we also have a facilities master plan and and you know that that side of things and um I just my question is is is there a way to kind of frame that so that the public looks at this and says okay great1 18.6 million here but what about the other you know um 91% of of the overall District budget so right and I'm kind of looking at Jacqueline with that because I it it I'm not sure how in depth that talk your go into into this every year which is great and we need it and it does it's it's it's exactly what we're supposed to do with the first for the state but you know you you you know what I'm trying to I think so so I think the the key piece here is the um 18.5 million almost $ 19 million um is supplemental money right so that's money that comes in from the state that has to be used for services above and beyond your core program So within the 200 plus million dollars um that's in the budget in entirety that includes every kindergarten teacher and first grade teacher and English teacher at the secondary level right so that's your core program so what this n almost 19 million focuses on are supplemental services to achieve these very overarching goals if we didn't have that core program then we wouldn't be successful with supplemental programs so I think that's really the piece is understanding that most of that 200 million I mean we're a people business right 90 you'll see it in the presentation 90% of it is um when salaries and benefits so it's just having those people in the classrooms but not only in the classrooms but cleaning facilities like this right and people out on yard Duty and that's really kind of the core program I guess is really what I'm getting at yeah I just wanted to make make sure that it's super transparent for the public so what the l cap is or what the what local control funding formula does for us it was a shift from the state a decade ago that and I'm I'm actually repeating this back just to make sure I understand clearly is and I can say it to other people um that we have our core program that is funded through the ways that were funded that that Jaclyn's mentioning you know the the bulk of the two $200 million and then the state says here's this amount of money that you have control to determine how you're going to allocate it to supplement your core program but you have to meet these goals with this funding is that generally a good summ summary of of what elap and LCC lcff is is attempting to accomplish yeah and those goals are those priorities those eight priorities yeah I like how you phrased that okay awesome thanks for clarifying that sure okay we'll see you in a few weeks thank you for all your work it's a lot it's a lot between the just data Gathering and and the presentation so much appreciated thank you uh this is informational only um however it is a public hearing so I'm going to open the public hearing and uh see if we have any public comments at this time on the LC cap I um Now call the public hearing for the uh 20 2425 draft uh local control accountability plan lcap open do we have any public comments on the ill cap at this time we did not have a sign up but hearing none from the audience um I will close the hearing and as this is not an action item uh there's no further discussion needed at this time and we will see this item back for Action in two weeks uh moving on to business services uh item 8.2.1 is a discussion action item for resolution 16-24 committing fund balance fund balances or fund balances it's fine it could be fun fun for some of us um so before you this evening is a resolution to commit fund balance so fund balance is essentially is the district's reserves or savings account um so there's multiple ways in which we designate those dollars they can be locally um designated or assigned we can commit them through board action um we do have some that are nonspendable which is basically inventory um so this evening coming forward um in an effort to recognize that we have reserves and to earmark $2 million for electric vehicle infrastructure there's currently statute coming down the pike actually has already been uh approved um that be showing up in 2027 and 2035 related to zero emission vehicles um so getting some money set aside to deal with the infrastructure on that and then an additional 5 million for safety repairs related um to any for student and staff safety at our district any questions just for clarification so this is this is a point where is this where um there's so much in in our reserves that we need to allocate it follow of yes State guidance okay corre and then uh ed services or the District staff determined that safety repairs at 5 million in electric vehicle infrastructure at 2 million was priority for those $7 million that need to be right so what we try to do is because it's reserves or your savings account we try to mirror it up with onetime expenditures so that we're not taking onetime money that's sitting in our reserves and committing it for ongoing expenditures and so that's why these two areas have been identified gotcha and this this um um could be this could be allocated in in other ways as well I mean um if we wanted to do like a onetime bonus for staff for example or um you know if there was other priorities that the board determined we could we could discuss that absolutely so um when the board takes action to commit the funds they are to be spent for that reason and that reason only however at any given point the board can come back and change that or commit additional funds at any point okay got it and is is there a a deadline that this has to be done by so the committing of these funds has to be done with our budget um related to the June 30th adoption for implementation July 1 okay got it thank you um and the safety repairs um is that a lot of what we had already identified before when we were talking about facilities updates at all or those new new needs that we haven't necessarily talked about could be TBD um things that arise the other piece is um should the bond not pass um in November I'm assuming the board takes action this evening then there is a designated a pot of money I know that 5 million isn't going to modernize a new school um but if we have an immediate safety needs for our students and staff at a school site um then we could access those funds okay thank you any further questions of clarification from the board no are you re recommending we we we re we allocate this money yes yeah I'm ready to move on um and I don't have any signups for public comment at this time so if there are none that jump up out of their seats now we can move on to um a board motion I move we approve uh resolution on establishing committed fund balances number 8.2.2 is a public hearing just making sure the last one wasn't supposed to be a hearing okay public hearing or informational informational only item uh for the 2425 original budget all right so we've got Marie Hartman shice Bramley and myself we're gonna all kind of take some slides and go over um the 2425 original budget and that would be go in place July 1st yeah hello board um we're here to present 2425 original budget um like we said this is informational only and will be brought back for approval on June 26th okay so typical budget development timeline and we are on a typical budget year um in January the governor provides the budget proposal for next fiscal year um Jaclyn gave some information about that at a previous board meeting um April 15th was the tax deadline so then in May the governor has the information about tax revenues and provides the May Revis budget so right now we're in the negotiations uh period where the negotiations are taking place between uh the legislature and the governor June 15th in a few days is the Constitutional deadline for the legislature to approve the budget and then between June 15th and June 30th um the governor might approve it he might line item veto or he might send it back all right in our budget um the major assumptions we're going with the lcff funding formula is based on the May revise with with a cola of 1.07% the funded Ada will be based on increased enrollment um unduplicated students in identified in targeted subgroups is 54.9 4% salaries and benefits reflect position control as of May 2nd and it includes restricted state and federal funding and grants okay so you guys are used to seeing this slide you see it all the time um this is our average daily attendance that's where we get our money for our lcff formula um this time uh things to note if you recall in the past few years we've utilized the three-year averaging method because that's been more favorable for our district um the good news is that now we have been increasing enrollment so we're actually going on um current year Ada um and that's good news because as a school district we always want to increase enrollment increase Ada so um let's see we're kind we've just kind of tipped that scale so now we're using uh the current year um our attendance percentage is pretty much holding steady at 94% I know um Erica and our sites have been doing a lot of attendance work um to try to get that number back up so that's been good all right this slide is um unduplicated pupil percentage um unduplicated pupils are free reduced price meal eligible English Learners and Foster youth um in 21 and 22 22 23 if you look at the numbers on the bottom we kind of had a dip in that percentage or not a dip sorry an increase in that percentage and that brought us over that 55% Sweet Spot which is where we get concentration funding um you can see 23 24 and 2425 projected we're going back down to where we were before so that takes us down our projection for 24 25 is 54.9 4% threeyear average which is um that will make us unel for concentration funding and the concentration funding re we received before was uh 64200 in 2223 and 1.5 in 23 24 so um yeah that's just that's just the reality of where we are as far as that unduplicated account all right okay good evening board okay so what you have in front of you is our general fund income statement this lists out our unrestricted funding which is mostly our loc local control funding formula um and as Marie stated our Ada and are unduplicated or what drives the amount of money that we receive from local control funding formula I'm just going to say LC FF because it's easier um and then on the restricted side that's grants that we receive and at the bottom line down there when you see the change in fund balance we have about a 1 million um deficit that we're projecting at this point and on a budget our size that's about Break Even is what we consider that um and we did a lot of work this last year worked with ed services worked with the board to try and get ourselves to a better spot so that's looking much better than our projections that we had with our multi-year in the last few months mons um the restricted looks way worse but just so you guys know that's self-balancing funding so those are grants usually it's we receive Revenue in a prior year and then we're spending the grants down in the future years okay so this shows our Revenue that we're receive on the unrestricted side and as you can see um 95% of that comes from local control funding formula um the the small amounts that we receive on the state revenue side um that's transportation to school transportation funding that we receive now um and then local Revenue that's anything from interest facilities use funding that we receive um and then transportation fees that we collect as well um and other local funds okay so this shows our unrestricted expenses um as jacine mentioned we are in the people business and that number down at the bottom shows all of the green categories total together so 90% of our unrestricted expenditures are people and the reason we include special ed contribution is because a lot of that is Staffing um so that number the 90% is actually up from prior years by about 2% um our historical average has been about 88% okay and then as um Tim and Tina mentioned uh we have our lcap which is another large funding source um we have a lot of planning that goes into how are we going to spend the funds and that is the um supplemental dollars that we receive from the lcff um so this just breaks down all the staff and expenditures that we have in the lcap in a summarized version um but same information that you received in the lcap presentation okay and then my last slide here um is the other financing sources so we have transfers in from other funds one of those is our Redevelopment agency pass through revenues that helps run our um rrma a routine restricted maintenance account um so that's our maintenance and operations there's a lot of different titles they go by but that's about 3.7 million and then we also project 3% of developer fee admin support so that's 3% of the um of the total fees that we've planed to collect next year and then on the contribution side to restricted pro programs it's about 25 million for the contribution only for special ed and then RMA or routin districted maintenance account is going to be about 6.2 million and that's 3% of our general fund expenditures okay I'm gonna hand it over to Jacqueline thank you so the other piece that we look at is not only the budget for 2425 but we want to look at a planning tool for the two out years right so 25 26 and 26 27 so on the screen and ahead of you are all the assumptions I'm going to go over a couple key assumptions that we're looking at um as alluded to before our enrollment is slightly increasing which is great so if we can get our attendance percentage up as well um those are extra dollars for the district right now we're looking at 2526 up like 28a basically flat our cohorts coming in are pretty equivalent to the cohorts graduating um but we are seeing an uptick um right now in 2627 so that's encouraging um right now the cola estimates are 2.93% and 3.08% that's the best information we have right now those will change right that's the information we have now and as we get closer to those years then those will be more defined the other piece is um we're anticipating in 2526 one more TK class at this point um and then that will be full implementation of the transitional kindergarten program and at that point um current statute shows that we would go from a 12:1 ratio down to a 10:1 ratio and as a result that would be additional classrooms um teachers as well as the AIDS in order to accommodate for example example um there's about 15 TK classes right now and so if you change it from 24 students down to 20 that's four students per class so you you've got 60 students now that need homes so we would need to add an additional three classes um just to service the students that we already have right now can you remind me was that already known when we did the facilities Master Plan update yes okay so that was incorporated into that yeah we're actually working on three TK complexes right now I'm like in in Timeline wise in my brain I'm like ah uh so okay yes Julie Kissle is all over it thank you so this is what that multi-year projection looks like um so I would I would focus on the fourth line from the bottom there that talks about the increase or decrease and so that really tells you are you spending more than you bringing in or are you putting money into reserves so you can see the $1 million in 2425 for the deficit and then small deficits in the out years and this is why it's a planning tool because we can look at this and make adjustments and we also have very very healthy reserves to be able to take the time to be methodical about those choices in the direction that we want the district to go looking for the board to lead on that Jacqueline is this the first time in the last few years there's two flies now oh my goodness um is this go back over there uh is this the first time in the last few years that we've seen a projected deficit in that net increase decrease line or have we have we been I'm sorry kind of es and flows depending on like the last several years um it's been positive because we've had a lot of Co relief money I think I I think maybe I should have meant in in my time like in the last in your time yes it's I would say it's primarily been positive because we've had a lot of Co relief funding that we've been able to utilize you always want to use your restricted dollars first and then save your unrestricted for later essentially yeah yeah thank you could I stop you right there we're we're a a slide off of where my question is but on the encroachment from special ed that's at uh where was that number 25.3 million yeah that yes has it's gone up can you give us a rough give us give me uh just kind of a what have the numbers looked like over the last three last three years do you have this so from estimated actuals for the ending of this year the increase over year-over-year is about 3.5 million um to go back in priories I'd have to look at our numbers yeah but that's the increase year-over-year from La this year that we're currently in that'll end on June 30th into 2425 thank you you're welcome we are seeing an increase in enrollment with students with IEP so Associated dollars um the last piece here I want I really want to speak to is cash flow so we bring it every time we say yay cash King but I think this is going to be really pivotal going into the state budget for 2425 so as always I want to point out that in December and April you'll see you'll see spikes to our cash and that's because of property taxes that are allocated to um the school district um the big piece that I want to point out here is one of the proposals um in the 2425 um state budget um is called a cash deferral and so what the state is proposing is that the paycheck that we normally get on June 30th from the state they'll just push it a couple days and pay us in July and they count that as a cut from the state level um so what that means internally is we still have to pay our our employees you know their June 30th paycheck but we're going to be paid let's say a week later um so we really have to manage cash our May payroll alone was just over $14 million so while this cash here is very um large and we're sitting on that you know when we start talking about cash deferrals at the state level and if they want to defer multiple months sorry um cash um that starts to build when you're talking about 145 million a month in payroll but right now um should that proposal go through at the state level we can certainly weather weather the storm on a June Cash deferral into July so here's where we're at now we will absolutely um get a budget by June 30th and that's because paychecks for the legislature are dependent upon it so it will happen um will it be the budget that's enacted no um so they're talking about trailer Bill language coming out in August and September um so there will be some sort of agreement that gets a budget passed and then the state legislature will go on recess they will come back and then they will basically do trailer Bill language to clean up what they really want enacted um cash deferrals are something they're talking about um from a state budget perspective K12 education looks pretty good compared to other sectors um we're hoping that continues when the actual state budget um is finalized um so knowing that I most likely will be back in August with some highlights of what um changes were made and how that would impact Chico Unified um but that's really the big uncertainty going forward um for Chico Unified is the state budget um and the cash deferrals is there any additional questions followup questions I have a question about the um in Slide Five the unduplicated people percentage um seeing that we dipped back well the projection is that we're dipping back below the 55% threshold um two kind of questions one is are is there are there is there any circumstance that that might bump up by that 0.06% ab and and when would we know that okay and then a follow-up question is how would that impact the projected budget so I'm glad you came back to this so that 54.9% is is what generates that almost $19 million direct correlation so the state essentially says run a core program assuming all students are the same all students are not the same right so the students who are deemed unduplicated right so only counting once for the free and reduced homeless and English language Learners we are given additional resources to support them supplemental um to achieve those goals so as that percentage increases we get more funding um and then that 55% threshold is really the magic number because you get um incrementally more money when you're over that 55% so this is an estimate at this point um right now we will know officially what that percentage is um the first preliminary number will be in December and it's finalized through an amendment window in January and it's all based off of the census day which is the first Wednesday of October and to um to establish that unduplicated stat stat um like for free and reduced lunch is that still pretty solely self-reporting or all of our sites pretty good about getting that data from each of our families so ironically enough that you bring that up next year Chico UniFi districtwide will be uh C eligible which is community eligibility provision so Chico Unified will not be collecting free and reduced applications so we will be using an alternative income form through Aries registration so every um parent Guardian that registers their child will be asked a couple of questions um number of people in their family um monthly income and then based on those elements then behind the scenes it will dictate whether or not they're in the free category reduced or paid um so that's how we will be receiving the information starting in 2425 and so that will end up being reflected when with that new census correct date in October and that update in December so for any student who's enrolled that first Wednesday in October their Associated alternative income form be tied to them and that's how we would get that percentage so that projected number could change actually pretty drastically not very drastically but it could change relatively significantly because we're having we have a we're going to have a different approach Yeah a different process correct it'll be interesting to see how that that rolls out so we are and I admit we are being conservative here um because we don't want to over allocate dollars and they have to cut back um I'm optimistic with the alternative income form that we will see that percentage increase I don't see any further questions um this is a public hearing so I will open the public hearing and I ask if there are any comments on the original budget for 2425 we had nobody signed up ahead of time not seeing anybody raise their hand from the crowd so I will close the hearing it is informational only um uh does this this will come back to us the budget Works in tandem with the elcap so we will be back on June 26th foral perfect thank you moving on to 8.2.3 public hearing informational on the 2425 education protection account the EPA yes so the educational protection act um was a change to the state constitution back in 2012 related to prop 30 um it essentially is a carveout of our local control funding formula it's not any new money um that must be sentenced in particular ways so Chico Unified we use um this $27 million um for teacher salaries um they are the teachers um in the classrooms um it's not administrative which is important um and so we put that first 27 million towards teacher salaries in the classroom but again it's not any new money it's just a carve out of our existing local control funding formula so we do have to disclose um and that's the attachment there the spending plan that does say we use it for instruction which is teacher great I am not seeing any questions from the board at this time uh this is also a public hearing so I will open it and ask if we have any public comment on this item uh seeing and hearing none I will close the hearing and uh state that it is again informational it will come back also at the next meeting in two weeks um for approval 8.2.4 is a public hearing and information this is a lot of signatures you guys uh informational item on the 2425 original budget reserves disclosure yeah so the last public hearing related to the 2425 budget is our Reserve disclosure so according to the state of California a school district our size the minimum Reserve we have is 3% um which for for a budget R size for 2425 puts us at about $6.5 million again one payroll is over $14 million so we do have additional reserves and these are listed on the budget attachment here and the description of what they are um the board has taken um action to do an additional 2% and set aside some onetime money from 1819 we do have some tech technology um eite carryover which is federal dollars um but largely we really just need the reserves for cash flow the budget uncertainty which hopefully we'll know more in August when when I come back um to be able to weather any storm um that may be basically Brewing at the state level joh is this tied to the um you can't have more than x uh dollars or the state can take it away not this particular component the very first agenda item I did the committed fund balance that's related to the statute you're referring to okay that was related to my my question sorry I was not expecting that um with the 7 million that we just approved that's separate from from this that is separate from this okay thanks for clarifying that so I do want to point out basically there's 14 million here to substantiate and that's one month of payroll um which I think is very prudent for a district our size okay um seeing no further questions for clarification I'll open the public hearing anybody no all right I'll close it uh and we will move right on along this is informational it will come back at the next meeting 8.2.5 is a discussion action item on the facility's bond Charter School allocation yes sir moving away from original budget and now we're talking about potential Bond allocation um so for for the last six or eight months um chica unified Administration along with two board liaison um board member Doby and board member Robinson have been meeting with our Charter Community um to talk about what the charter allocation would look like in a potential Bond measure so after those meetings we finally were able to come to unanimous agreement that of the 239 million 15.45% would be allocated for the charter schools um and of those dollarss essentially how it would work is $10 million would come off the top to fund um the remaining portion of inspires project to move to Fremont Street then of those remaining dollars 35% would be allocated to every Charter School accept Inspire um leaving the remaining 17.5 million um available for all charter schools for large meaningful projects um for for them to implement on their facilities and use to improve their facilities can we pull that up on the big screen please I tried to swallow my cookie while I was talking it didn't go well I would not recommend it so just for clarification the the other topic tonight that we'll be discussing is if we approve the bond measure um for November or not um and so that reflects the 239 million that is on that which we saw Yes we and we were presented that last meeting and then tonight is the night that we we decide um we're going to move forward with that and then the breakdown is Chic unified Bond dollars if that were to be approved by the voters and then the allocation to the charter schools and um this this plan that we all negotiated together with multiple meetings um that were very informative and I think um built good relationships as well at least for me um the uh the guarantee to fund Inspire as long as the voters approved this Bond measure um was uh a topic that came out of those discussions and that was something that was really important I know to this board and that was where these discussions kind of were launched was was our ask to engage with the charters and try to really work through a plan to um ensure that there was um a path forward to fund Inspire and um ensure that each charter school was still receiving a a good amount of money to improve their current facilities and or put towards new facilities um and uh an additional approach to an equitable way to to allocate those funds and this is the plan that we came up with um I don't have any further questions um and I don't know if other board members have dissected this um a lot but I haven't heard any other questions either from the board members um and I don't think there's been any push back any you know with the charter schools everybody seems really happy with this plan moving forward so um yeah thanks for bringing this toight uh so seeing no other comments or questions for clarification from board members I um would like to move forward with public comment uh and we do have one sign up right now uh which is Becky Brown so I would like to invite Becky to speak please um sorry but I'm just going to give my Spiel because I know you know the rules but just for everybody else to know uh it's a 3 minute limit on public comment and uh there will be a warning signal at 30 seconds just to let you know that your time remaining is is almost up yeah that's it's a new fun feature good evening Chico Unified board Becky Brown principal superintendent of inspir School of Arts and Sciences and I am so pleased to be here tonight on behalf of my school Community with a message of deep gratitude for District leadership and for this board in the past year we have approached you to ask for your help in accessing funding to close the $10 million shortfall for our new campus project on Fremont Street since then the facilities committee has brought Inspire and the other Charters to the table as you said in the spirit of collective problem solving the bond Charter allocation plan you are considering tonight is a solution to provide adequate facilities for inspired students it takes us off the chico UniFi the chico High campus so their expansion can move forward it guarantees funding for each of the charters and puts an assessment process in place just like the districts that would prioritize the need of students for this from opportunity superintendent Staley I am so grateful to you for your wise leadership to your brilliant team to Julie and Jacqueline and to Tina for your support I'm extremely grateful to board president Doby for your focus on equity and your solutions-based approach in these conversations and my school Community will be all in we'll be helping to pass this Bond we'll be getting our Chico Community excited about the possibilities for Charter and District students and schools um and about what this will mean for all of us so from the bottom of my heart thank you thank you uh do we have any other folks who would like to approach the podium and give a public comment okay seeing none uh we will move on to action um I would like to make a motion that uh this board approve the facilities Bond Charter School allocation in the event that we decide tonight to move forward with the um November uh election Bond measure for Chic Unified School District and its Charter Partners I'll second that fantastic um we have been unanimous I feel like we can continue with the with that theme so uh if for all those in favor of this item um please signify by saying yes or I I I I um tennis not voting okay so we have four eyes and one abstain um and so the motion passes um thank you uh with that we can move forward to excuse me uh 8.2.6 discussion action resolution 165124 school facilities General oblation bond election November 5 2024 yes I'm very excited to bring this forth officially to the board it did come U about a month ago at our May meeting um I haven't received any um suggested changes to the language um so the language is as presented at the May meeting and I just want to remind the community and our board that this starts with our facility master plan this board approved a revision to the facility master plan um in September of 23 and that's really our road map that's our road map of how are we going to address our facilities um the board took action as far as prioritizing schools not easy um certainly appreciate the effort on that um but what it did tell us is we have over a billion dollars worth of need really Rel ated to our facilities and one bond is not going to cover all of that need and that's why we're asking our gracious Community um to approve another Bond on the election um ballot in November so I've asked Julie to um put together a little history on our bond and what we've done with our dollars um so that people understand um what we've done and how we've been good stewards of our taxpayer dollars um and then look to look for this board um to put on the November election another Bond measure for 23 million thank you thank you and good evening um my heart is racing it's this exciting um presentation to give you all looking back on the history um since 2012 um we've come a long way so um back in [Music] 1988 as far as back as I could find our our first Bond measure that the district passed um this slide shows you that again in 1998 we passed another Bond measure a for 14.7 million and then in 2012 measure e uh 2016 with measure K and then uh looking towards the future that's a total of 278.50 uh million doll that our community has allowed us to spend on some desperately needed projects uh the 1988 Bond um paid for projects that were really needed from in because of enrollment growth growth really big enrollment growth so we built uh little Chico Creek and Emma Wilson and Forest Ranch Charter School schol and we also purchased the land for marsh junor high and it also enabled us to go in and and do some really badly needed modernization in our elementary schools and junior high schools at the time that was a long time ago um moving on to um the 1998 bond which was measure a so measure a was brought forward to build a new high school and out at the Canyon View Property which actually uh ended being purchased for the high school which the district still owns today um the process to purchase a property and get it approved by the state is really really hard and really really long um so by the time the district had purchased the land done the environmental impact reports taking care of the regulatory process uh enrollment in the district had plummeted um in fact the enrollment in the whole state of California public schools had plummeted and uh the district was really put in a position of not needing to have three comprehensive high schools and we had to decide where we going to close one and build new um or were we going to reallocate those funds uh toward the Comprehensive High Schools it took a long time for that decision to be made uh 10 years almost and then um we got started board gave direction to utilize that se uh 48.7 million on the existing Comprehensive High Schools so we knuckled down um met with the school administrators and the um communities of the high schools and developed some really big projects there uh we were able to build the Center for the Arts that was the very first one um I came on board as they poured the foundation so that was really exciting time for me to come to the district um working under Mike weisen born it was wonderful uh then we hopped over to Chico high school we built the new two-story classroom building over there uh then we went to Fairview High School and built their construction Academy and then back to py we're kind of doing little projects at each school to spread the wealth around uh where we the Yale Hall the two-story classroom building at Pleasant Valley High School uh back over to Chico high for some revisions to the chico High Williams theater um that was one of our first career in technical education grant um projects where we were able to leverage those Bond dollars with State money for um arts media and entertainment career and uh added a restroom at the chico High um field at that time it was just a field and um a few projects at Inspire School of Arts and Sciences on the chico High campus where we added um Laboratories robotics arts department um big modular buildings for those functions to occur and then back over to Pleasant Valley High School for Career and Technical education um as well as Chico high for career in Tech um doing uh additions to their welding welding and wood shop buildings sorry Julie what was the time frame that those projects rolled out was it like over 10 10 years or I would say it started in about 2009 and they were completed by Yale was done in 2014 so it was a pretty small amount of time okay but the bond measure was in 98 yeah wow yes it took 10 years to decide what to do with those dollars that the community provided to us when we didn't didn't have the need for that high school anymore what were we going to do okay so we do have the land over at Canyon View it is approved by the state it's met all of the um regulatory requirements and that the district can build there in the future but it is not uh needed as far as our um enrollment projections show for quite some time even though we are growing still which is great moving on to um measure e measure e passed in 2012 and it was actually a tax extension not a brand new Bond measure um it had been a long time before we had spent dollars on really nuts and bolts kinds of projects so we started with what we called quick starts so we focused on Safety and Security uh a lot of fencing security cameras emergency repairs to roofs and overhangs that were rotted out um exterior lighting to light up the outside of our schools wayfinding signage to let people know how to get to the main office how to get to different buildings on our campuses where they need to check in when they're visitors and a lot of big technology um cabling for all of our schools to bring them up to how many gig John so one g g one gig and 10 gigs we're way way ahead of the game in the state of California getting that kind of cabling into our classrooms which has helped us to be able to add to the experience of the students um so much and uh we just we're so grateful for the ability to do that the roll out of all the fic um you know television screens intera active computer screens in each classroom was part of that which was huge addition to our classrooms we also were able to jump into the junior highs um we had just recently this board this board not you guys but Eileen was here um decided to uh send our sixth graders to the junior highs so then our Junior highs needed some immediate attention with modernization the addition of science uh classrooms and science technology so that was a big big part of measure e i was um in at Marsh for four years in the old older part and then got to spend four years in the new science building so I was pretty happy with that project I'll bet yeah it was nice so this slide just um reviewing talking about the Safety and Security improvements that were enabled with measure e the junior high projects we have some photographs here Bidwell Junior High uh we modernized their science facilities but most of the work went into their administrative offices it was very very congested and we worked on that really hard we also um redid the inside of their multi-purpose and added air conditioning to their gymnasium so it was huge improvements at Bidwell and it seems so long long ago but when you drive by it still looks really nice and fresh you know for people uh arriving on campus um at Marsh Junior High we added the science building and multi-purpose building before we got there the students were eating out of a portable building they had always dined in a portable building on campus uh the roof leaked the air conditioning and heating didn't work well and and then we had the opportunity to replace that with a perent building that was part of the overall Marsh master plan so we're working our way through this master plan uh Chico Junior High got badly needed modernization of their student restrooms in the main Corridor uh staff restrooms and special needs restrooms as well as a new science building and um upgraded their existing science as well as well as adding a stem space which was uh was and is still a really big asset over at Chico Jr so then we're moving on to measure K getting closer to current time here uh $152 million it was passed in 2016 at that time 15.34% of those measure K Bonds were allocated to Charter Schools so this was um we were one of the first districts in the state that allocated a portion of our local General obligation Bond dollars to Charters and it has really helped to improve uh Charter facilities in our area Julie sorry at the time in 2016 when when the district did that it was one of the first to do that but isn't it still one of the only like set there's not very many districts in all of California that that have done that in in this time right correct correct um I have Googled it I come up with five districts that that have done it now um it it's it's catching on um they're all our kids so we really need to um take care of facilities for everyone yeah and just to re-clarify the 15.34% was based on the the percentage of overall enrollment within School District boundaries that were that we going to a charter school within those boundaries that's correct so the um enrollment of IND District charter school students at that point in time was 15.34% and the charters that were uh in existence in the district at the time are the ones that benefited from measure K and then that the what we just passed was um was sim a similar percentage breakdown based on the same criteria yes and I'm glad you brought that up because we are way ahead of the game uh we were very much um newbies to U this allocation of dollars to Charter Schools at the time so how they were allocated um was not determined until after the bond passed last time so now we we've learned um we did it I think we did a really good job but there are definitely lessons learned about how the dollars were allocated and how we might do a better job this time so um those meetings that we had with the Charter Community and our Charter I mean our district facilities team um really really benefited and I'm pretty proud of where we ended up uh moving on to the remaining uh projects here for um measure K uh we're moving into phase three of our master plan at this point and uh we worked at marold and LMA Vista Chasta neow Pleasant Valley high school and Chico High School stadiums um have some pictures for you to show you uh and then we then we moved on to phase four after that so we've been working our way through phase one was those quick starts phase two was the junior highs phase three we're heading into the elementary schools phase four we're continuing with the elementary schools um some photos I can show you here the building we're in right now for um maragold Elementary School Lomo Vista next door uh at first LMA Vista we were going to modernize their existing building um when we had a um an ADA inspector come out and measure everything in the building and tell us everything that we were going to have to do it it made a lot more sense to tear down that old building it was the worst condition in the whole district and build a one new building that really met the needs of the of the students that were going there it was very exciting projects still one of my favorite projects that I've ever worked on here and then moved over to Shasta Elementary School um we added the kindergarten complex and a new class two new classroom wings and the administration we also did some minor sprucing up of their existing classrooms and uh got over to Neil da and totally transformed their campus and added a new multi-purpose room for them as well um the high school stadiums everybody in everybody in town goes there everybody in town sees them um last week at graduation Under The Lights they're just dazzling they meet the needs of our our PE and our athletic community and we're super proud of those and uh can't say enough about that um Pleasant Valley High School you you heard a little bit about Priscilla Burns here and I I left you a little article on your desks up there that was written about her work on the culinary arts program at Pleasant Valley High School uh we have some photographs of the inside of the the learning kitchen uh the medical Pathways engineering and uh the Child Development Pathways that we're able to uh leverage our bond dollars with State Career and Technical education money um John Shepard played a huge role in this I thank him he had wild ideas of what we could get done and I was scared to death and I was really afraid to jump and he's like no we can do this Julie we can do this and and we did and it's it's just fabulous and I'm really really hoping as we move forward and we get to Chico high in the implementation plan the state uh government will help us with Career and Technical education grants to do the same thing over there um we did work at Chico high in their um Agriculture and Welding we renovated their welding classrooms we added a huge outdoor space where uh fabrication occurs and The Big Greenhouse over there uh we also had quite a few charter school projects you've seen me in front of you bringing them forward uh every month month or every other month and uh two of them we've highlighted here that were larger projects out were Chico Country Day School um adding the kindergarten and classrooms and a new Administration to the campus and then over at Nord Country School they're extending their multi-purpose room and putting in a large outdoor covered area for dining so that was phase three we just finished with and now we're moving into phase four so phase four is pretty much now we um we've been actively working over at mcmanis you've all seen it welcome you to come by anytime uh you want to take a walk about Kelly got to go over there and see it um midweek last week and it is really coming along the five new buildings will be uh four of those will be open ready to go by the end of this month we're buying the furniture moving all the boxes into the classrooms right now started on Monday and it's the weather is really cooperating um it's been really a treat to be moving U boxes out there but we're uh we're so thrilled to to be able to move in um so now it starts the second phase of the project where we're going to modernize all of their existing buildings so while we're trying to move all these things they're tearing apart the asphalt they're tearing out all of the fixtures out of the bathroom so it it's really pretty crazy over there right now as soon as the students were gone they got busy working they've got a short amount of time while the students are gone to get this work done and they're they're doing a fantastic job Julie weren't the students gone just like four work businesses ago three yes and uh if you would if you drove by you wouldn't believe that we're just there 4 days ago it's it's a lot going on um it takes a lot of planning it takes a lot of uh you know people working together in coordination to make those things happen the staff at mcmanis has been so flexible and so patient the construction company is doing a great job at scheduling everything and and doing just a a fine workmanship so we're we're very proud of how things are going um we're also working since the board passed our update to the master plan and we have direction we have selected The Architects for these projects and we are actively working with staff and getting uh preliminary designs together for the modernization at Citrus Elementary School transitional kindergarten kindergarten editions as we discussed earlier tonight and restroom Renovations um on the schools that have not already received upgrades uh as part of these measure k plans I can't stress enough uh how important it is that we accentuate that these Bond dollars are spent on Safety and Security projects um a lot has changed in our world uh recent years and um Matt has talked to me a lot about you know safety on campuses and things he's seen around the world and how important it is that we keep our students and families safe and um we have done a lot but there's a lot left to do and some of it we don't even know what we're going to have to do yet so we need to be ready and have the funding available to make necessary improvements for Safety and Security as our community needs it um also part of the phase four projects was um modernization at py High School Chico high school and Fairview Fairview High School uh student restrooms were um renovated they look beautiful uh the students uh are thrilled uh I was there the day they opened the doors and there was a student standing there getting ready to walk in and he said this is for us like like he couldn't believe that we had renovated the bathrooms for him for them for the students and um so I was that really just about made me cry it was really really something a couple pictures here of what mcmanis is looking like uh we've been working with uh Citrus staff um it's looking like they their priority is to modernize their building and to add some Kindergarten transitional kindergarten classrooms to the campus so we're working on whether this works with our budget or not we're not there but these are conceptual plans um you can see uh I'll point it out real quick those classrooms don't exist right now those are um what we are looking at building there so we would have additional play area for the Littles as well uh we're we're actively working on transitional kindergarten at Emma Wilson little Chico Creek and marold uh this is a picture of marold has two classrooms outlined that corner that's the corner of East Avenue in marold right there and an additional play area back behind where the tile wall is along East Avenue moving on to little Chico Creek an expansion of their parking lot addition of two transitional kindergarten and one kindergarten classroom and a couple of other uh needed uh things on their campus one being the single point of entry uh Safety and Security project there and then Emma Wilson just adding on to their existing uh Kinder complex where we're also working on restroom Renovations throughout the whole District um we're moving right along we have scheduled meetings with um the administrators from each school and the um director of secondary and Elementary education those will be happening before the end of June so we can get some firm plans on the restroom Renovations so coming up we have phase five we're looking at working working our way through that plan um as you all know uh phase five includes rosale Chapman and Parkview Elementary School uh you've seen these plans before what's existing and what we plan to do uh we are working on the selection of The Architects for these projects and we should have those completed this summer and be on well on our way to designs before the November election bman Parkview uh we also have Inspire arts and uh School of Arts and Sciences uh a shovel ready project it is approved through the state division of the architect as well as the California Department of Education uh PG and the City of Chico are out working on Bruce Road they called me out there the other day because they're they have to put the conduits in the road for inspire so um we met with them and that will be happening this week for that future development we're really excited about getting the opportunity to get in the road um at this point because they're going to have a moratorium where they will not allow you to cut into Bruce Road for for quite some time so here's where we talking about the master plan so we have we've worked really hard at the district to create a workable plan with our community we've we've gotten feedback from our schools from our parents from our community members of what is important to do in our community for our schools dating all the way back to 2013 we developed this plan we have modified it slightly over the years but we have been working our way through and I think it's very important to say that we're making good on our promises with what we have done with the bond dollars that they have allowed us uh to utilize you can see the dotted line down the middle that's where we are now projects moving forward will require a new Bond um the total needs of the district as mentioned earlier are at just under a billion dollars with the assessments that occurred during the development of the master plan it's reliant on General obligation Bond um in order for us to keep moving and phase four will be completed with remaining measure K but moving forward with the Chapman rosale Park View uh is going to reacquire a new Bond this sheet here talks about leveraging of funds so I did a little bit of math because I was just curious um um the pink number down at the bottom is the only one that you really need to look at is $121 million that we've got from the state of California through the state school facilities program total bond funds since 1988 $ 278.15 3% on our local funds so we are going to continue to leverage local Bond dollars we're in line now for the projects we're doing and we'll continue to get in line in order to get those dollars uh reimbursed back to the district that's allowed us to do $400 Million worth of projects can you say that again just really quick you're talking about match funding basically using Bond dollars for match funding uh with State available like Grant monies correct and so and so we took the two million something so I write it down of 278 yeah Bond dollars from the last few measures and were able to extend that up to 4 million 400 million something because of the the ability to leverage those Bond dollars for those those grants that's correct with new construction funding modernization funding and career in technical education and that is the bond history I'm sorry it was lengthy but there was a lot to talk about is there any questions just want to recap that again that's almost Jacklin can correct my math but it's almost like a two to one multiplier effect right for every $2 from the bond measure we get $1 from the state I mean if we were to continue this yeah it's really to it's 43% more money right because we able to um and this is all Julie and her team really take those local Bond dollars and leverage them and get in line at the state for reimbursement for projects we were already going to do right because of the voters and having faith in Chico Unified as being good stewards to put that money towards buildings to serve our kids thank you you're welcome you're welcome thank you okay um right now I don't see any further questions for clarification from board members um here we on item 8.2.6 uh we also don't have any pre-assigned public comment requests um and I'm not seeing any hands going up for a public comment at this time uh so we can go ahead and move forward for um calling for a motion I will move approval of resolution 165124 General obligation bond to be put on the November 5th 2024 I'll second that motion okay we have a motion by member Lando and a second by member Robinson um opened up for discussion at this time board uh seeing no further discussion uh let's go ahead and do a roll call vote oh sorry discuss Noor did you want to discuss no yeah I mean I'll just take this opportunity to reiterate the importance of of bond dollars to uh to take advantage of monies that are available by the state um and multiply those dollars to even bigger funds to be able to renew and reinvigorate our school facilities for Chico students uh both in our traditional public um cusd schools and our Charter Schools um and I'm really proud to to to support this effort and on that that note the schools that are immediately targeted in Phase five rosale Chapman and park you are all campuses that are what between 70 and 80 years old they were built in 53 I think yeah um there you go so you know um this is not a frivolous spending of public money this is campuses that were built for a different time and a different style of Education um this money goes directly to um preparing our students and educ them for the modern world and in many cases and addressing serious uh safety and environmental needs to these sites as well yeah they're falling apart um I did want to to mention and point people to the website too because the facilities master plan is on the website and I've gone on and it's it's pretty easy to flip through off the website so if anybody's interested in reviewing J's presentation it's all there speaking of which um is is it is I don't know if it's already there or is it possible to have Julie's presentation um on the page alongside the facilities master plan because it is a really nice summary of the history of how Bond dollars have facilitated our facilities improvements and expansions over the last few decades couple it'll be added in the facility section great thank you it was a great presentation should even get it on video just plaster Julie up there I'm seeing no further discussion or comments from board members um we can do a roll call vote um I'd like to vote first so Dolby I Lando I Robinson I Tenn tennis ey Conan I all right it's unanimous we're moving forward guys let's do this now the real work begins all right thank thank you everybody for all of the hard work that went into into the process to get us to this point now it's from here to November got to do it all right it sounds like um uh president Doby is going to pull a a motion of personal privilege and call for a 10minute break so we do 11 minute break and come back at 8:25 e e e all righty welcome back uh to the CH unified Schoolboard meeting we were just on break uh we are still in our discussion action action our uh sorry uh items uh we're on 8.2.6 it's a discussion action item for Charter Schools measure K projects requests hi uh thank you again um this item is regarding uh Nord Country School that you authorized a project for them to get rid of their portable ramps and pour uh concrete ramps in um which is an incredibly nice thing on their campus they underspent so this is just a true up of funds so they underspent by $16,000 and they um this item is just to put that money back into their account of measure K any questions on that I don't see any questions or hear any uh and we have no public comment so um I I think we can just open this up for a motion I move approval I second and um would it make sense to put something like that in the consent calendar in the future yes I mean somebody just wanting to give money back to their account you know I mean I don't think anybody up here would possibly object to that okay we do thank you all righty um last vote was unanimous so uh we'll go for a Voice vote again um all those in favor please say I I I uh it's unanimous is approved thank you 8.

2.8 is a discussion action for resolution 1649 d24 adopting procedures evaluating qualifications and proposals of leas leaseback contractors so um in our district we use a public contract code low bid low bid um contractors for almost almost all of our projects um we used to use lease lease back quite a bit in the past and it's still in our tool box of construction delivery methods the laws have changed so we needed to go back and revise the selection process for how we get those lease lease back entities on board so the information in front of you is the resolution uh for the board to approve the process that is ESS required by Statute so it's exactly what is required by law for the selection of leas Le back entities and it also details the competitive bidding that must occur with the subcontractors for lease leaseback projects that didn't used to be in statute but it now is um with that I'll turn it over for any questions that you might have it's long this this isn't the first time we've done this after the statute changed we did one revision so that we could go out to follow the law and get our lease lease back contractors right yes and things have changed over the years um we ask for a St statement of qualifications from qualified uh General Contractors we evaluate those now there's a scoring mechanism a rubric that is provided and then there's an interview process where there's also a scoring rubric provided and it's very transparent system uh for selection so is there a point where we either have to use the lowest bid process versus the least lease back process for selecting a contractor or is it just whichever we prefer it is up to us there's a a number of different construction delivery methods available to the district and Lease lease back is just one of them all right see no further questions uh and no public comment I'll call for a motion I move approval of resolution number 1649 -24 regarding selection of our lease lease back contractors second any further discussion all those in favor I it's you it passes thank you next 8.3.1 discussion action on resolution 1653 d24 the elimination of classified staff due to lack of work or lack of funds all right so I'm here to um to bring forth the resolution to eliminate three positions um the the instructional pair professional position at Neil Neil was never filled and no longer needed it was an opportunity class and that that class is going away for next year so um we want to eliminate that off the books and then the two office assistant um positions are they were promoted um they got moved up they got reclassified to uh office assistant Athletics and so they are basically the assistants to the uh the athletic directors at both high schools and so because they have unique positions um they they their position change to office assistant Athletics and these are the positions that they used to hold um office assistant and so um we're eliminating them off the books thanks for the explanation yeah no problem I I don't see further questions for clarification um and there was no public comment on this item so I will call for a motion I move approval of U resolution 65324 eliminates the of classified staff due to lack of work or lack of funds second I'll second the motion it was uh it was the motion was by Mr Lando and the second was by U oh not Lando sorry member tennis and the second was by uh bber conin she was first um um all right no further discussion uh all those in favor I I it's unanimous and it passes thank you next is 8.3.2 discussion action for resolution 1654 d24 elimination of classified staff due to lack of work or lack of funds is that the same it is not so still classified still classified that's why I got basically this one came a little later and so we went through the process conjunction with the ca Union talked to them and um move this one forward this is also opportunity classroom um at Chapman where the opportunity classroom no longer resides so um we're just cleaning up that position also okay excuse me um no public comment and uh call for a motion I move um passage of resolution 1654 d24 uh elimination of classified staff due to lack of work or lack of funds second okay by member tennis and a second by member Lando um I did miss in my notes that it was supposed to be a roll call vote in the last the last um item and on this item is that something that we need to go backwards on okay okay um we're not going to get sued if we do that you don't think it is in bright red bold capital letters on my paper which almost never happened so I I I saw it and then I remembered and then I forgot and then we did the thing and then I saw it again I went oh no uh so we're going to just do it to follow the instructions that I was given by the powers that are smarter than me so Doby I landway tenai conai okay it passes you to us thank you thank you oh the fun ones um all right we're on to for under the under board 8.4.1 is a discussion action item for cellular devices policy update thank you I think I'll I'll kick off the first couple if we could um move to the second I don't have a clicker so you could just go to the next slide that would be great all right U so we were um here on May 1st um the educational team did a presentation on cell phone what our current board policy is and see if we need needed to make any changes or what the direction of the board um it was an informational item at the time um following the presentation the board voted to place an item on the June 12th board agenda that would include input from staff students and families as well the proposed potential revisions to an existing board policy um so we're um going to be bringing that information to you so right now Tim and uh pedo will be tag teaming back and forth Tim will be doing the data on all the different surveys and and then Pedro will be going over all the input that that was received on other ways and the changes that we might be bringing forward okay okay so we're going to start off with Elementary and then we're going to be covering the current practices the survey results and student input just uh ahead of time we're not doing student input for elementary but we will provide the student input for junior high and High School so the elementary the current practices cell your devices must be kept in backpacks at all times and while the student is on campus and Tim's going to go over the data on this yeah I'm going to look over here to my left because that's a little far for me to see right now this time of night so the first question um presented to staff members um was how difficult is it to manage mobile device phone use during instructional time so in the classroom so almost 90% said easy or very easy um the this is the certificated staff data that's being displayed right now so that includes uh teachers um and counselors are kind of our our biggest groups um second question how difficult is it to manage student mobile device use dur during non-instructional or recess and lunchtime and you can see u a little over 30% are saying it's difficult they're very difficult um the the gray uh part of this chart um means unsure well we asked parents and Guardians if they support the current policy um as stated um above in the survey um 60 or 87.2% said they supported it um and then when asked if they felt that the policy was being efficiently enforced at their school we had no surprise almost 56% unsure um 6.9% no and the remainder yes so um overall here um we see that parents um uh support the the policy as it is I have a question um I don't remember if the survey allowed for like disaggregating the data for school sites not that we needed that information but that it could have been useful for uh s administrators absolutely it's um disaggregated in many different ways including School sites all right so so they'll get that information or they they've seen it already um they have I'm not sure if Ted has shown this to EAC they have not seen it we can certainly share it out I don't know if they want it but I'd be interested for them if I was them now we go to Junior High and this is kind of like my not expertise but my expence your wheel kind of my wheelhouse so cellular devices must be turned off and put away from first spell to last spell and that is across the board all three Junior Highs but it's going to be I I'm actually very excited to present this for you because there's actually some pretty good information here students may use the devices before and after school so uh Tim's going to go over the data really quick and then I'll provide student input yeah so um for junior high and high school we asked additional questions um and so starting at the top with the certificated staff questions we asked if they Incorporated mobile devices into their instruction um 90% said no approximately 90 % said no um we asked them how difficult is it to manage mobile device phone use during instructional time and you can see a significant majority there um having having difficulty um we asked them uh if they believe that student mobile devices should be turned off and kept out of sight during class time only but allowed at other time so that would be you know passing periods and lunch um 77.9% said no we asked if they believe student mobile devices should be turned off and kept out of sight on campus at all times um 86% said yes so they they believe that the idea behind the current policy was they agreed with that um please indicate in the next question please indicate your willingness to enforce a more stringent districtwide policy and classrooms overwhelming majority said um definitely willing or somewhat willing uh the last question for staff members was please indicate your willingness to enforce a more stringent districtwide policy on campus and the overwhelming majority said yes so so staff is willing to to enforce um at and at the same time they believe that the idea behind the current policy they agree with that idea behind the current policy going moving on to parents and and Guardians um first question there is do you believe that the policy um is currently being efficiently enforced at the school your child attends pretty evenly split again a significant number unsurprisingly unsure um the last question indicates 80 about 83 3% in support of the current policy any questions about those numbers and I get to provide you what our students said about this I want to let you know that myself um Kelly Staley and J marant way visited every single leadership class at the secondary level and we had great discussions with our students and to be quite honest they were extremely insightful so you're going to notice up here that I'm going to talk about Junior High sorry Chico Jr and marshan I'm going to combine them there's going to be a reason because they're distinctly different when we bring in Bidwell so when it comes to cell phone use a lot of our students shared because this came directly from our students they shared that they communicate with their parents and they use their phones for that purpose and to communicate with their friends um they also said the following that they needed uh we needed to educate our parents as to when to contact their students in other words we have parents in our district that are texting and or calling our students while school is going on right so that there needed to be communication with regards to that they also stated that there will be students still using cell phones on campus regardless of the rules that are in place once again this is coming from our students there is inconsistency in how staff enforces the cell phone policy so they kind of felt hey wait a minute here not all the teachers are on the same page with regards to the cell phone policy and last they stated students believe a more consistent enforcement plan could be more effective in managing cell phone use so that was very telling with that last one before we move on to Bidwell I just want to when the students were saying about educating their parents but we also asked them why are their parents texting or they said usually most of the the families are in two um two different households usually those are the parents that are saying who's picking up who today or it could be attached to um if they're going home with somebody else or walking home those type of things that's where the kids would say that they were communicating mostly with their parents are or if somebody else was picking up on them and or reminding them they had an appointment that's why they just said you know that's why most of the time they were communicating with their parents on those types of things not just hey how's it going kind of thing with Bidwell um could Jay I'm gonna jump in on what you just said and I'm I'm going to um say that before kids had self cell phones this is what our offices and office AIDS that's we took those messages that you know who are you going home with today did you remember your dental appointment and we'd have to write them out and then send an office Aid to the classroom which interrupted class instruction uh give this the message to the student who then had to you know take it and read it during class time or but it was disruptive to say that there weren't disruptions because of the need of parents and others to communicate with their kids during school is misleading it's just that it got different after everybody had a cell phone so once again when we talk about Bidwell I do want to discuss them separately because when we went spoke with the students it was distinctly different we asked students Hey listen what do you guys use your cell phones for and sure they were on par with the other two uh junior highs that they Ed it to communicate with their parents and Friends however they also stated that there were minimal cell phone issues on campus and I got to tell you from my perspective that really piqued my interest they also stated that all staff were consistent across the board and did not allow cell phone use in class or outside of the class so everybody was on the same page they also stated that and and here's one of the key things all cell phones had to be turned off and placed in the students backpacks I can tell you from my experience a as principal of Chico Jr in years past we just asked the students to put them in their pockets genius from Mr McKay who goes yeah they need to be inside their backpack so I was like oh man I why didn't I think of that so simple right because it tooks it takes away the tendency to grab their phone and constantly check it right yeah do you think that you were more ambivalent on the subject than he uh is possibly you know it's one of those things where we you know it's a how big our problems are until they become a problem right and so um things change as time goes on I think that you were an excellent principal well you I I had a student or two there while well you were the principal and you did a great job but also know Mr McKay fairly well and yeah he runs like a like a tight ship you know um and I think that's what we need for for this topic you know is uh consistency and and but most of all order yeah you know consistency is something that uh the students brought up and um to me it was it was quite telling um because the students themselves were discussing this about how the school actually ran how the teachers implemented all of this and last here um students understand the consequences and their weekly reminders uh during morning announcements we showed up un announced just so you know um meaning Mr McKay didn't know we were going to show up um and he didn't even know we were there which is good right but we were in there talking to our leadership students and over the announcement he says Hey listen students just remember you cannot have your cell phones out they need me inside your backpack you know on the subject of having the phone in your backpack the phone in your pocket there actually is a study and I apologize I don't have it up in front of me so I can't cite it but it's really out there um you could find it if you just looked for it but they have showed that even if a student has a cell phone on their person that they performance in class and their attention actually goes down you know um I extrapolate that the further away it is from their control the more out of sight out of mind it is for them I agree and you can throw me into that same type of situation we go to Cabinet meetings and I mind sharing that I leave my cell phone sometimes right on top of the thing and there's always a tendency this last cabinet meeting I left my cell phone in my office and I was like that's why I was attentive all right U really quick sorry on on back on that topic of Bidwell um I am curious if the students also brought up um any sort of uh what's the word I'm looking for just proactive um information that they had been provided with or you know it's like the PBIS type stuff where they're being told about the the implications of using their cell phones and why that might not not good or safe or um I just I feel like um I remember recalling maybe somebody mentioning that they did do that type of thing also so it's not just this is the rule follow it but also there was like quite a bit of why given do you did you get that sense from the students or have you heard about like what Bidwell does in ter of educating kids about it yeah interestingly enough in terms of the educational piece what they said it was done at the beginning of the school year much like um the other two Junior highs do at the beginning of the school year I think one of the distinct differences was the um one of the students said Hey listen yeah they were reminding us reminding us for a good month or something like that and then it stopped so um versus uh what we noticed at Bidwell is like it I mean the reminders were still going and we did this in May right so it was still going yeah I think one p uh powerful um tool also is that the teachers are demonstrating um that they're putting away their cell phones and they're not easily distracted if something comes up you know during teaching time so having just sort of that universal theme that this time is important and where we I'm giving my full devotion and you're giving your full devotion I I do believe there wasn't there's always exceptions right but on the constant old teachers were not allowing their students to use their cell phone and that that's pretty telling now we're going to go on to the chico High School current practice so currently all Sor devices must be turned off and put away during class time students may use devices on campus during non-class time passing periods lunchtime before school and after school so no cell phone use during class SL instructional time all right moving on to the high school survey um so again starting with certificated staff members um at the top we see um when asked if they incorporate mobile device use into instruction we see almost 38% of high school teachers answered yes that they do so that's significant increase from Junior High um when ask how difficult is it to manage um mobile device use during instructional time you can see the significant majority said difficult ult or very difficult uh item three up there is I believe student mobile devices should be turned off and kept out of sight during class time only but allowed at other times and we see over 80% of Staff um believe that students should be able to use their um cell phones outside of class while on campus um when asked if they believe uh student mobile deves should be turned off and kept out of sight on my campus at all times um almost 80% said no so those those two questions agree with each other please next question please indicate your willingness to enforce a more stringent districtwide policies policy in classrooms um up towards 90% were definitely willing or somewhat willing when asked their about their willingness to enforce a more stringent district-wide policy on campus so campus-wide um the majority about 65% um said somewhat not willing or definitely not willing so inside the classroom um far more willing to enforce than outside moving on to the parents and Guardians uh when asked if they support the cell phone policy the current cell phone policy um over 90% of the parents said yes uh when asked if they felt this policy is being efficiently enforced at their at their school um again you see the big unsure in the middle almost 40% um about a third said no and the remainder about 27% said yes regarding enforcement um when asked if they would prefer high school students to keep cell phones and smart watches in their backpacks from the first spell to the to the last spell meaning no uh no usage at passing periods or lunch um 70% said no and the remainder said yes any questions on those this is a summary of our Chico high and PV students students need access to cell phones during the day for for communication with parents work Athletics and other responsibilities it was really telling just how many students said we communicate with our um our jobs our personnel and we constantly have shifts changing so on and so forth we really used to communicate uh with our bosses so that was like holy smokes I didn't really that was was not even registering for me had no idea there's inconsistency among teachers in enforcing cell phone rules leading to varying experiences for students once again there was an expression of inconsistency among the teachers at the high school level they they said the following a successful policy would require all teachers to be on the same page and be consistent with enforcement Beyond just the first month of school which I was like okay you know there's a theme Here and it's becoming pretty evident completely Banning cell phone use during school hours including passing periods and lunch presents numerous challenges this includes difficulty in Supervision in the likelihood that St strict rules may lead to a more rule breaking Behavior meaning that students would find ways to get on their cell phone regardless right because they need to communicate with their bosses or they need to communicate through Athletics because their coaches or might be texting them or or changes in in fields or changes in practices and times and so on and so forth they felt emphasis should be placed on educating students about responsible cell phone use starting in elementary and middle school which was like okay all right we we do that but maybe not as uh as consistency as we should right and they also said lunch and passing period supervision should be focused on larger issues than cell phone use and so I was like okay that's an interesting one because okay in the eyes of our students cell phone really wasn't an issue at lunch it was other things that were happening so when we bring this all together and we take the input of uh the surveys input of our parents certificated staff our students this is what it boils down to Elementary certificated staff and parents support the ceran practices at the junior high level certificated staff and parents support the current practices certificated staff is willing to enforce a more stringent policy in and out of the class room for the high school certificated staff and parents support the current practices certificated staff is willing to enforce a more stringent policy inside classroom but not Elsewhere on campus so this comes to your ask you ask us to look at board policy 51 31.8 and let's see if we can click on that so this is 51 31.8 and this is the current board policy can you just blow it up a little bit sorry I'm 60 something this is what it currently States says the following students may use cell phon SmartWatches Pages or or other mobile communication devices on campus during non-instructional time as long as the device is utilized in accordance with law and any rules that individ individual schools uh sites May impose mobile communication devices shall be turned off during instructional time however student shall not be prohibited from possessing or using a mobile communication device under any of the following circumstances and then it goes on from there you asked us to do the following if we can click back thank you and this is what we bring forth to you today it would read the following the governing board prohibits the use of mobile communication devices on campus except as Allowed by law and board policy mobile communication devices shall not be assessed accessed Sorry by students during and then we put up options the first one like you asked this school hours for all students in grades TK through 12th we did put that second option up there says we read that Al together mobile communication devices shall not be accessed by students during school hours at elementary and junior high schools and during instructional time at at the high school level if we can go back to the presentation okay so that comes up to the board discussion in terms of next steps and uh um with this I do want to move forward with this once the board decides ask through the decision of going with the first option or the second option then we will create our ARS in the spirit of the board policy if you decide to go with option one then we will go with the following AR or the the uh the the spirit and it says cell phone use may be used by students on campus before and after school only during school hours including after school programs devices must be turned off and kept out of sight unless otherwise approved by a teacher administrator consistent enforcement of common districtwide consequences so we would make sure that all the junior highs high schools and Elementary School sites we all doing the consistent um practices and so on and so forth same thing with option two but of course it does meet option two in the board policy if that's the one you go with so cell phones may be used by students per current practices consistent enforcement of common consequences consequences are common by grade level span elementary junior high and high school by adding an AR I just want to make it does make it consistent and it tells the school sites what needs to be happening when they they are not being followed um off first offense second offense third offense like the first offense uh would be something like that the cell phone is taken get brought down the office and the student can take them uh pick it up after school second offense the parent would come and pick it up after school third offense it could be possibly more restored of stuff being on the no fly list which means you can't go to certain activities after school games dances those types of things um we um could again those things could and I'm not going to put that because we'll allow the the staff um admin a little bit of Freedom if it's going to be Saturday schools and detentions above that but there still the third offense the parent would have to pick it up and possibly we get to the practice where um the the the has to be off or turned in at the office at that point when it becomes a repeat um offender it's interesting but talking to the students they pretty much thought that was the case for every you know when we were talking to them that they knew it would be taken from them obviously sometimes they get a warning put your phone away you know when it becomes a problem they know it could be taken from them and they would pick it up or got to where a parent would have to pick it up I think that the the baby is um the inconsistencies from classroom to classroom and and that's not necessarily always just a a staff member who's being lazy or or anything sometimes it's exhaustion when you have to remind kids you're spending five minutes of your 50-minute instruction time just telling kids to put their phones away every time you have to stop it's a disruption so that's where it really gets hard and I think the culture change like you know Bidwell has been working on is is a really good approach to trying to to tackle that and really getting to the root of the why for our students I I even with my four-year-old when I can explain the why to her she is all in buys into whatever whatever I'm trying to enforce with her I that's anybody you know I don't think any of us I I doubt any of us respond well to Authority if we just told what to do and not given the why and have a good explanation about it um and I think that the draft policy kind of lacks out a little bit you know why are we wanting to kind of have a a firmer uh thumb on this policy uh we took out the The Fluffy language from the old one but it would be nice to see you know because there are these concerns and that there are studies that demonstrate XYZ this is why we're we're wanting to make sure that we're very clear with this cell phone policy um but that's just kind of my two cents at this point okay I do um in speaking with Mr McKay there was something very um I guess enlightening was that towards the end of last year um cell phones seemed to be um and not only cell phones but the earbuds seem to be a problem on his campus so he sent out a survey and in that survey he asked all his teachers will you commit will you commit to enforcing um making sure students put away their cell phones make sure that they put them away in their backpacks everybody consistently will you do this um trying to remember within 10 feet if you see something within 10 feet of you even when you're out about walking that you're going to do something see something say something and so he got that buy in uh I do believe if I remember correct it was like something like close to 90% of his staff uh committed and that was the commitment that took place this school year so it's not like this is uh um well it just just for everyone here to know that this started last year or the year before to implement this current school year and so um one of the options that you've provided um that isn't a straight straight out districtwide cell phone ban on campuses is really the status quo it's what it's What policies are already are already outlined but just be more clear about the intent of the policies and then having an AR that really gives the site admin yeah the direction of of how to implement that successfully and it's nice that bedwell's a little bit ahead of that and has done kind of the pilot year already has demonstrated success uh being able to see success is very helpful yeah it's it's huge um and more than anything it creates um a sense at least among Educators hey I feel supported right be amongst their peers it didn't turn out like for example where you have oh well this such and such Educators is allowing them to listen to music now that's not an issue anymore right or such and such as allowing them to use their cell phones that's not an issue anymore nobody's allowed to use the cell phones I have a question about the classrooms who do say that they use their phones for instructional time or sometimes they let their students maybe listen to music on their phones at the middle school level um especially um excuse me but really this would be any any grade level um how how does how do they navigate that I mean do we still need to get bu it from those staff members and say here are the ways you should work around those tools so we can continue to enforce thec I if you were to ask me one of the things that I I would love to see happen is also follow the suits of Mr McKay and his commitment um from his school site this is what we're doing together if I'm going to add to that the policy that um that comes forward tonight and the AR that's going to come after that that will be brought to the leadership team the principles um in the 1 of August when we meet with them about different changes for ARS or policies to go over um this is one of the ones that we already had put on our list that we will be whatever the board decides where we're going to um that we will be talking about and the AR and how it needs to be enforced and what the students are saying that it needs to be consistent upon everybody because when you go from classic and I'm not saying again what you said that on on the teacher thing but this gives it a little bit more bite where no this is a policy then the principles will need to be doing it at their first staff meeting which is the I believe the Friday before that Monday um of school to say okay this is our policy what you're talking about with the commitment this is what the commitment of the board and and um what we are going to be moving forward with and we want to be followed and it's just going to be a change but we just need to make sure that everybody understands us what it is um excuse me regarding the uh eight teachers who responded in the junior high survey who said that they did use uh mobile devices incorporated into instruction do we know whether any of those were at viwell what what the kids were telling is sometimes it would be an art classes where they were working on their Ceramics and they had individual time to be working on most of that came from the electives at the junior highs where they're hey I'm going to be doing I'm working on a project okay you can put your headphones in as long as nobody else can hear him and that type of thing but it was very rare at Bidwell the exception was uh yearbook where students did use cell phones but they carried a pass with them to allow them and everybody knew that student was in yearbook yeah yep so yeah I mean if there are if there are U teachers who are using cell phones as a tool in their classrooms um even at the high school level I think that there would be it would be a good opportunity to have like a brainstorm session on you know the what about when I want to do this it's like well let's talk about the workaround how we could keep kids off their phones because if they have their phone in their hand they're going to want to check their their social media apps they're going to want to check their text messages and that's not the place to do it um so again it's a culture thing and it's a discussion among staff members and buy in with with staff members and and uh the trust in the process as it's been brought up both before but also just the fact that not everybody has a cell phone and having some who are allowed to use them and others who are not it doesn't feel very fair right yeah and our Crow books really can do pretty much all of those things including allowing them to listen to music that is correct I I have had times as a teacher when that's that is what I need for that 30 minutes is for them to to work on their project and if they want to listen to music please because otherwise they're being distracting to other students but they could do that through their Chromebooks with with you know ear earphones that are are provided they don't need to listen to their airpods on whatever they're listening to on their phone yeah you laugh because we because I know are we in Q&A right now or we're still yeah we're still at q& right now is there anything that could be done um I was recently talking actually some of us were recently talking to um um Erica um Sheridan who said that she thought that uh there might be some sort of special Arrangement that that should be sought for with respect to freshmen in the high school environment is there anything that could be done there to bucate sophomores Juniors and seniors with freshmen in terms of their cell phone usage on high school campuses I think there would need to be more discussion with the Freshman teachers and that but at passing period it'd be very difficult to say freshman can't be on theirs or at lunch compared to the other ones to figuring out who's who out there we could have um student monitors like to walk around the hall spotting freshmen on their C phones and calling them out get that armband on them get that armband that's old school it's I I don't know that I would necessarily agree with the approach but a method could be that they turn their phone into their first period teacher and then have to get it back at the end of the day but that that's like the only way I could see that working out enforcement wise and none of us really want to take possession of other kids $500 cell phones so I do know that like um coaches often communicate about practice you know that particular afternoon and it would be hard to to distinguish you know I mean there's certainly freshmen on JV teams varsity teams and um I could see where that would be a bit confusing on that it's it's not just afternoons it's during the daytime as well because they're going you know they're traveling yeah um I was wondering if Bidwell has also done very much yet in parent engagement about cell phones because there was quite a bit of feedback about parents reaching out to students during school time which isn't necessarily a bad thing but um helping students develop the ability to have and set boundaries set and maintain boundaries and not be 247 accessible um through their phone uh communicating that to parents you know if you need to contact your student during the school day especially middle school students you need to call the office I I yeah I believe um da Dave does a lot of communication videos I don't know on different hot topics on his campus and one of was cell phones that he put out to his parents he has he does them on YouTube y um that I believe he has one on and on Facebook and on Facebook you um so yeah that just to encourage that too and consider that as you know one of the tools in the in a in an AR or in the discussions for enforcement but I do want to go back to Matt's point about freshman um I think like um Miss jardan tapped on it a little bit but that is something that really needs to be addressed not just at the beginning of school about the use of cell phones because when we talked to those 8th grade um students you know they already knew that they were going to be able to have them at passing period and lunch and they're a little bit panicking when we are talking about the possibility of changing that but it's more about um um letting them know what we're talking about the indictive of the phones when's the proper time of using them what could happen if you do and constantly have to have those reminders more than just the beginning of the school year to be effective because again it comes into with sixth graders when they come on to Junior High campuses and the same thing when freshmen come on to things the rules and why these rules are in place um so just back to my point about communicating that with parents you know consistently and throughout the school year um I just you know I think about being a future parent or a parent future the par oh you don't to say my nose is stuff up again so I'm high school student Junior High it might be and and I need to let Isa know that her pickup Arrangements have changed you know it happened at 10:00 a.m. or happened at 12: p.m.

I if I needed her to know that now I'll call the office but if if it's something that affects her after school then she I could text her and know that she's going to get the message at the end of the school day when she's allowed to turn her phone back on like that is what parents need to understand and and envision when we're talking about how this self policy really needs to be consistent among staff students and families and that's uh exactly right and that's uh What uh our Junior highs and high schools uh students were actually saying too was like hey we do need to educate our parents as to when is the appropriate time to contact us and most students also said that they could go to a teacher or an administrator and say listen I'm supposed to check my phone I don't know if I'm picking up my second grader you know you know after school and those kind of things but they knew they can go into the office or asked the teacher can I just look at it real quick and then turn it off in front of you and put it back in my backpack most of them felt that they had staff that they could do that with and um it's just again um educating all students that they can do that instead of just doing it underneath you know their sell or their Chromebook or that kind of thing the the discussion just um got to the place where I I have concerns and that's the parent educ ation about communicating with their student and um getting the students and the parents to understand that there will be a time to check their phone for text messages at the end of the class period um saying you're going to call the office and send a message oh my gosh I it it just it doesn't work there isn't staff or student AIDS available to take care of that and it is very disruptive in the classroom when they open the door and have to go in and hand the message to the teacher and you know I don't support that because of all the years I lived with that disruption I do think that letting the students check their text messages between classes is is appropriate I also think and support report messaging the why the negatives of too much cell phone use um and what it does to your attention span in school as well as out of school you know the negatives of of what we're doing with cell phones and the kids on it for for so much time is is absolutely there as Mr tennis said and we need to we need to educate the kids not that they aren't hearing it too on other you know media things that are saying hey this is bad for you but say it and say it over over and over again like uh Bidwell is doing and I I do support continuing the message past the first week of school I appreciate what Mr McKay has done it also raises the importance level of the message to the student if they're hearing it repeatedly it means H I guess they're serious about that issue exactly consistency is key there um do we have any further questions for clarification from staff okay um so hearing none thank you for your presentation and for doing the work and getting the dated together I know it was a lot for the end of the school year and you're doing all the other things as well but um obviously this is was an important issue to to address um it's become more more apparent that it was an important issue to address so I'm glad that we've tackled it and thank you yeah thank you uh we have one person that has signed up for a public comment um and so uh at this time we'll take public comment and then we'll move into our discussion um vote period so we have Michelle Cooper Michelle knows the time rules I won't have to say it again thank you um so it's funny um so I'm in HR and the one thing that we've learned in HR is if you're gonna do a survey use the data if you're not going to use the data don't take the survey right so um I hope that we can look at the data that we got and see that everybody is like concurring that the current policy is adequate and that um and I agree like all we need to do the answer to this is develop an AR that enforces the policy and I love adding the why to it I think that's great I think everybody responds better um when they know the why um and then teach responsible use I'm I'm wholeheartedly agree with you know teaching kids that they can check their or the high school kids anyway that they can check their phones during passing period I know from my own student um you know there's times where you know I forget to tell him something in the morning I text it to him once I get to work I know he's in class but I know that that cell phone is put away he is really good about that and I know that when he has a break he'll answer me um I don't expect him to answer me in the middle of class I will also say though that there have been times where I have called the office to excuse him from school for a doctor's appointment or you know tell he needs to be out in front of school at a certain time to be picked up for an appointment and their response to me is well are you going to tell him like we'll have the the call slip here for him he needs to come to the office to get it so it's my responsibility to text him and let him know that he needs to go to the office to do that so I think the staff is really relying on the parent to communicate with their child through the cell phone as well um same thing with the nurse anytime he's gone to the nurse's office they have him use his cell phone to call me and probably because it's faster he has the phone number right there they don't have to take time to look it up exactly exactly I mom go oh it's just the school I'm not um I will say my he did go to Bidwell and Mr McKay was great we never had an issue um the cell phone was never an issue there um it actually was a huge help when um my child left school one day on his bike and had a horrific accident between Bidwell and mcmanis um luckily the mcmanis principal witnessed the accident and grabbed the cell phone out of his backpack found mom called me right away before he could get to Bidwell to get you know numbers or whatever like that I was already there he ended up with two broken arms so um I was super grateful that he um that that principal knew to knew to get that cell phone and Mom right away so those are just my thoughts and um like I agree just let's just develop a really good AR policy to enforce this thank you hey Michelle really quick sorry um would so the first example that you gave um about the just the call the office office say you know that that thing is that at the high school level at this time okay yes thank you yeah okay um do we have any other further public comment anybody else that would like to come speak all righty we'll see none um we have two options for um the path forward that have been presented to us um we are the board so we can move in whatever Direction in that in that way as long as it's legal um and so I um just ask if uh there is a board member who would like to put a motion on the table I would um there is a uh here we go so the draft board policy 513 1.8 where there were the two options laid out yeah Tyler it's a slide before no that's not the one yeah it's a slide before I believe that's the it's right there go to the draft you go yeah so um I would like to have a have a bell-to-bell you know prohibition but I I sense that that's out of sync with with where people are on this um and um so you can't always have have everything you want um I do think that cell phones are a very big distraction for students and I think that they could have a better learning experience if they didn't have them on their person but there are a lot of very mature students in our midst who who seem to be to handle this um but option number two up here I think is a very short concise um and elegant way to say what what I think I hear they're being support for um and that phones will not be accessed by students during school hours at elementary and junior high schools and during instructional time at the high school level bubble I think that is a very um just elegant solution to our problems I don't I don't think it's uh wise for us to have Junior hirers um all on their cell phones during lunchtime and it's the parent of two three Junior highers at one time or another um yeah I don't think that that those students need to have all the pressures of social media and the the equity issues if you will that go along with some students having them and others not having them um the sorts of things that are available on the internet that Fascinate students that age where there's really not much of even of a hint of adulthood with those Junior hires um so I don't think they need to be on their phones during lunch and uh and I would Advocate option two because it makes clear that that that won't be happening at at the grade school level or junior high but we're recognizing that high schoolers you've got the open campus thing going on and you know these young fol folks are starting to take you know some baby steps into adulthood and and and being given more responsibility and and you know the community is trusting them more and and the school system is trusting them more so it makes sense to have um to have you know the phones which are so ubiquitous be a part of their life and to accommodate for the fact that that's just kind of going to be there uh whether you make a rule or not there's going to be a reality of people you know being on their cell phones and conducting business that is sometimes productive and and contributes to their quality of life and you know even the the goings on at the school so I like option two on this and um and I think that the spirit you know and even the language contained here in should be useful for an AR because it's just so good you know it's just one line it says it all so I would move uh that we you create an AR that that incorporates or directly reflects this option to as written here in this draft board policy I second um question for clarification uh so we would vote to approve a revised board policy um that then would have an AR that was developed to go with it so do you want to restate your motion to approve this board policy with option two um or make any kind of other changes to or I don't know if we need to te it at all as I think I said it I said sure I would like to you know um amend this board policy consistent with option two and then build an AR maybe even tonight if you think it could be done to to reflect that I think we could probably get it done tomorrow during our head Services meeting the since we have most of it I we just don't have we have drafts that we've been working on but we might want to add a little bit of the why that you're asking for Miss Doby and um to the AR um but I think we can get it done um clearly by tomorrow or Tuesday at the latest great share yeah yeah we can share it at the next they the next board meeting um question but we'll be ready for school for sure right U so would U oh my gosh my question just left my brain um what is it necessary at all does does the definitions in here def like there's no loopholes right there's no like we don't need to call out airbuds or earbuds or smart watches or like it's all pretty much all encompassed mobile devices right I mean the access you know um the use of mobile communication devices on campus except uh mobile communication devices shall not be accessed by students durring so if you've got earbuds yeah I think you're accessing your mobile device right I was thinking about playing music I I could just see loopholes yeah not strengthen it right just wanted to make sure we it's clear enough for people sport goggles big glasses oh that's a tough one smart glasses those are coming um okay so we do have a motion in a second um I feel like that's that was valid just wanted to clarify the intent of the motion um and any further discussion uh Miss Robinson thank you Mr Caldera in your experience when you were still at uh Chico Jr did your office people um have a lot of time with phone calls where they needed to deliver messages to students from parents I I'm going to say not necessarily when I was there we didn't necessarily have that issue and it because you already had cell phones no what we told the students if they wanted to use the cell phones to communicate with their parents they had to go to the office ah so if there was an issue we did let them go to the office and they could use their cell phones there communicate with their parents but then afterwards they had to be put away right there in the main office so it alleviated a lot of uh the communication that needed to be done by the office the other the other part with that a lot of our teachers said hey please do not do whatever you can to not disrupt the instructional practices during class time please cherish that time as much as possible so therefore that's why we did we how did the student gain the knowledge that um there was a message for them that they needed to go to the office to use their cell phone to retrieve if that was the case we were very strategic um sometimes it happened during passing periods uh during break lunchtime um we try to hit them hard there um and we' let the parents know hey here's a situation we're going to deliver at such and such time just in case so um for example if a student need to be pulled out during fifth period we'd let them know during lunchtime yeah I I do still have a concern about the um no no mobile device in their possession for Junior High kids there's so I taught Junior High in this district for eight years right and and I and I have also observed classrooms in the almost with the four years that I've been out of the class at this point which so there's and it's changed a lot even in that time but there were infrequent disruptions for like time sensitive things that we would get call slips from the office for but they weren't so disruptive that it would make sense to say oh well kids can have access to their phones um and and be able to check their phones for messages from parents um because usually in an emergency situation when you need to get a hold of your kid now like you're you're you're going to have to you're going to have to go through those channels um and it's more disruptive for students to have access to their phones than it is for a call slip to come in once every couple of class periods and and I also do want to share that the vast majority of the texting from parents to students was really happening yeah let's say it happened during the school day but the students just the vast majority of them really was where am I picking you up is it on Oleander is it on Memorial is it on the Wells Fargo side so it was really about where to meet the parent to pick up the student and the minute they walked out of sixth period they open up their cell phone and they check and they knew where to go after the last bell after the last spell yeah I do think in an Ideal World there would be a solution for our our lower classman you know freshmen who are still technically eighth graders when they walk onto the E the high school campus and uh that there was a way to better transition them to the responsibilities of having access to your phone during passing periods of lunch time because the the the biggest fear in that that I have is is the potential for bullying and access to social media that happens during that time and so so students who take advantage of having their phones to take inappropriate pictures post things on social media during school time take videos of people without their permission in those spaces passing period of lunchtime like that is what I I'm the most concerned about and I wish there was a better solution to tackle that issue that was easier than culture change because culture change is one of the hardest things that we can do um on school campuses it's the longest lasting but it is it's a heavy lift sometimes so I think that that's going to be our our biggest challenge um when it comes to mobile devices moving forward assuming we um Implement some more stringent um regulations is motion clear motion's clear intent is clear I just want to make sure everybody's on the same page well I'm I'm sorry I'm I'm going back to reading the lead into the options mobile communication devices shall not be accessed by students during and then the the two options um it doesn't seem if our intent is to not have cell phones and and mobile devices in the possession of junior high school students I think that's what that needs to say um I'm I'm the AR would say they'd be in the backpacks the AR would say what they'd be in the backpacks you know not in their possession so there there's different ways of saying that um we don't want to say possession we would say that we would require them to be in their backpacks yeah and and I don't object to that being in the backpack is not something that I would you know lose hair over um the um I want to go back to this um the slot the uh data and look at the junior high data again for Chico Jr and Marsh did you want to see the student or did you want to see the data from parents or teachers all of it I want to see what's this is for all Junior huh this data is for all the three Junior highs I thought Bidwell was separate there was a bullet The Bu student um slide was different at Bidwell not the actual survey questions and I can't read that from here was there support from parents at chica Jr and Marsh to have access access to their communication devices limited all yeah all three School says that they want to keep the policy as is when the bell rings they are off into the backpacks and then the bottom one would show that for parents and and staff okay 85.7% I believe student mobile devices should be turned off and kept out of sight on my campus at all times correct yeah it just reiterating that this is actually the current policy it's been this policy for a long time it's just not very well uniformally enforced okay I'm ready to vote um Mr tennis you made the you made the motion we'll start with you tennis I Conan I Dolby I Lando I Robinson I all righty thanks everybody looking forward to seeing uh the final product in the next week or two two weeks by by the next meeting great oh I still have more to to do next is 8.4.2 discussion action for the approval of revised updated new board policies okay so um board policy 5145 point9 hate motivated Behavior we did bring to the board previously for a first reading we have now per uh board Direction and staff have worked with NorCal anti-racism Coalition and um sought their input because they had some questions about this so we worked with them uh and bring forward the uh policy where they were here last time and said that they supported the policy we've done some work on the AR as well but the board approves the policy so we're bringing that forward for approval tonight I have no questions do say do we have further questions there no changes since the time we brought it forward last time okay okay um and there's no public comment on this item all righty um do we have a motion I would like to move adoption of board policy 515 45.9 I'll second so uh Leo uh makes the motion a Dolby seconds to approve uh last was unanimous so all those in favor please say I I I nay thank you so we have four yeses and a no I I did want to comment in meeting with um the uh the people that from the Coalition um very productive meeting very productive input and insights from them and um and so I'm I'm glad to be able to vote for approval I just have to apologize um I this is the second time I've done this tonight just try to move right through things and forgot to ask if there was any discussion that the board would like to have before we move into the vote um we did just vote to approve it but if anybody would like to State you know their their position on their vote please do so I'm so sorry because I don't mean to do that okay we'll move on to 8.4.3 uh this is informational so first reading of res revised updated new board policies so we have several board policies that we're bringing that are updated um typically what we do is we have a first reading this allows the public and the board the opportunity to read it um kind of digest it between now and the next board meeting as always if there are any questions questions please email call um and we'll get answers back to you on that as well as if you have suggestions for changes to any of these policies do we have public comment public comment we do not have public comment on this and they will be back for the board meeting on the 26th for a final reading and approval okay if there's no questions for clarification at this time we'll move forward since this is informational only um next is items for the floor um and I don't see any uh folks from the audience that would like to make a public comment at this time uh we also had no board members request to agendize an item therefore I will ask if there's a motion to adjourn all right so moved thank you

e e you to make it good evening ladies and gentlemen and welcome to the June 13th 2024 general meeting of the Clifton Board of Education please rise for the flag salute and a Moment of Silence alag of the United States of America and to the Republic which it stands one nation under God indivisible with liberty and justice for all thank you I love you all my heart roll call Mr shahad M bassford present Mr brunak here M kova here Mr Mia here M Santiago here Mr siano here Marez here vice president Danny here president Paris here we have a Corum commissioner Santiago could you please read the mission statement thank you president Paris the mission of the Clifton school just District in an open and reciprocal Community Partnership is to provide all students with the quality education to develop the skills necessary to become literate lifelong Learners who are responsible and productive citizens contributing to a Democratic Society in an everchanging world thank you commissioner Santiago the New Jersey open public meetings law was enacted to ensure the right to the public to have advanced notice of and to attend the meetings of public bodies at which any business affecting their interest is is discussed or acted upon in accordance with the provisions of this act the Clifton Board of Education has C caused notice of this meeting to be publicized by having the date time and place thereof posted at the city clerk's office Clifton Public Library administration building senior citizen Nutrition Center on cable TV in the local press on the district's website and mail to presidents of parent teacher organizations this meeting will be recorded in accordance with policy 0168 do we have a student representative report Mr Paris I believe Jade is at the senior prom tonight well I think that's a very good place for Jada to be okay so we'll uh we'll postpone that and hope she has a successful prom um we're going to start with some recognition and award presentations uh the first will be our uh high school students of the months I believe uh commissioner bassford has the first one ninth grade second mine is the ninth grade uh CHS student of the month for June 2024 with sincere congratulations on your motorious achievement with recognition by resolution of the Clifton Board of Education uh the desire to excel is a formula to a lifelong of success your efforts have brought distinction to you and your family and to the Clifton public school system this goes to ninth grader HED tesi HED tesi uh dreams of being a doctor he is currently in a Premed club and a member of the STEM Academy for Allied Health Sciences Mr halot has been influential to him and has made history come alive hied also U credits his mom for being an inspiration in his life is he here oh she sorry [Applause] are [Applause] congratulations thank you than you Mr President 10th grade student of the month Wilson Estella Wilson Estella is the grade 10 student of the month he is a member of the CHS soccer team and loves math Mr AAS and Miss Fox have been his favorite teachers he also credits his dad for making many sacrifices and always inspiring him to chase his dreams congratulations Wilson [Applause] we'll make sure you get that Wilson congrats again so for juniors um student month we have Alina let's pad Alina moved to Clifton from Ukraine and has been tremendous strides in fact she has found it easier to think in English now than in Ukrainian in her free time Alina enjoys skateboarding alinaa has been inspired by her mom who is a doctor because of this and her love for biology and learning about the human body Alina wants to study medicine After High School congratulations [Applause] Elina thank you president Paris so our senior student of the month is p Gandhi during his time at Clifton High School pram has learned perseverance and resilience playing sports taking AP and honor classes and participating in student council was a challenge but pram was able to succeed he has been inspired by his older sister who has served as a role model to him in the fall protham is going to attend rers University where he will major in neuroscience and cell biology congratulations Pro [Applause] we'll see them at graduation next week we're g move on to the employes of the month start with the U we start with the elementary employe as well [Music] our elementary employee of the month is Megan Fitzpatrick school one administrative [Applause] intern Megan has gone above the Call of Duty in every school she has worked at in the district she worked as an ER teacher at school 9 an inclusion teacher at woodill Wilson and now the administrative intern at school 1 from the moment it was announced that she'd be spending the year as an administrative intern she began planning on how she'd make the most impact and learn as much as she could during the school year her leadership skills are exemplary and a model to all the people she works with she helps to lead school one as if she has been there her whole career always stepping in with both feet at woodrill Wilson she continues to coach their play unified club and Special Olympics team this is a club she is highly passionate about and in the two years she's been a coach has doubled the enrollment with close to 40 athletes participating she is Allin every task that she does whether it is planning a lesson mentoring staff and most importantly forming connections with the students around her congratulations Megan [Applause] I know Grand's like join picture to support tonight would like join for picture no pressure no pressure come on Grandma I'm GNA show you the [Applause] thank you president Paris I have the pleasure of introducing Lisa Hayward Christopher Columbus Middle School basic skills instruct teacher Miss Hayward Miss Hayward has helped the most struggling students to flourish she works only with those at the most critical reading levels and makes sure that their work reaches and even exceeds that of their peers she runs her own small groups and pops into all of the teaching teacher classrooms to Aid every student in need of assistance with the lessons what's more Miss Hayward spends the remainder of her time assisting the tech department and media center in repairing Chromebooks and helping students with their many many issues from the repairs to one onone and small group help to greeting every student in the morning to assist with attendance Miss Hayward is a consistent positive presidence presence from B tobell no one is more deserving than Miss Hayward who spends every single minute running from fire to fire across multiple departments to make the year better for every in need Student in every grade let's give it up for Miss Lisa Hayward [Applause] got today like got everybody I have AAL break we have our principal Miss G vice principal that's BEP going to taking picture I do that after [Music] watch Lindsay sinq French teacher soccer lacrosse and flagin football coach coach Lindsay sinu is the French teacher soccer lacrosse and flag football coach Miss sinu Miss coach sinku dedicates an admirable amount of time to the Clifton Community not only does she teach French and run multiple clubs but she coaches three Sports while having her own three children at home with busy schedules Miss coach sinu is at school at 5:00 a.m.

[Music] you [Music] hey hey hey hey hey he heyy hey [Music] hey hey hey hey hey hey he hey [Music] d [Music] d [Music] oh [Music] he [Music] a e [Music] la [Music] B [Music] I know it is it the other way yeah yeah it's it's such a I like to call this meeting of the eam Township Board of Education to order um can I have a roll call please roll call Mr Bach here Mr Brown was a notified absence Mr Demar here Miss Fox here Mrs NL here Miss Lee here Mr Thompson was a notified absence Mr Excuse me Mr furo here and Mr conon was a notified absence we have a quorum thank you at this point in time can we please rise for the Pledge of Allegiance thank you everyone for coming um before we start this is a little bit different than our normal meetings so just to kind of give you the lay of the land here we had our roll call or Pledge of Allegiance we're going to go straight to open public comment after that to the one item and fin Finance operations uh which is the resolution to approve the revised 2425 school budget and then from there adjournment all right so there'll be one public comment session for any items of Interest I'll go into that but I just wanted to again just in case you weren't able to see uh what the layout of today was because it's just a unique type of meeting want to kind of give you that plan and what was happening there all right so I am going to open up this uh P this uh meeting to open public comment uh for any item of Interest this this meeting will now be open to the public referencing agenda items of Interest however if your questions pertain to litigation student or Personnel items or negotiations we ask that you see the superintendent after the meeting since we do not discuss these matters in public please limit your comments to three minutes per person um if for some reason that your comments go above three minutes please feel free to email us a copy of them if uh you you so choose to want to do that is there anybody here wishes speak Mr peelman if you kindly state your name and address Kevin pman 33 snuff box Lane uh good evening I wanted to take a moment to thank Dr Smith and the board for using the tools available to them to restore teachers programs and services to the district restoring these Cuts will make a significant impact on the lives of the students which I believe is still top priority for the district I'd like to take a moment and reiterate concerns regarding the preschool expansion program there's not yet been a detailed presentation presented to the public or as far as I know to the board the presentation that we received was heavy on goals but had little substance surrounding how those goals are going to be met there are two primary concerns with moving forward with the preschool expansion program money and space for the space side the program will require 54 preschool classrooms there has been no discussion on what that will look like what schools will need to be redistricted where the students will be housed with the plan to return Evans to a full K through five school it will not be the solution to the problem this is a simple basic question that has thus far not been addressed or answered for the financial aspect no plan has been put forth with actual numbers regarding the significant expenses involved in running the program the huge additional addition in transportation and the addition of another ele School the numbers that were presented at the last meeting show that in the best case scenario the district will hopefully break even in the first year this comes from the expected $2,800,000 in state aid minus the approximately 1.5 million in costs and minus $572,000 in loss tuition payments and let's not forget that $2 million in state aid cannot be used for transportation the cost for the expected four bus drivers and four bus AIDS will not come from State funding the first year is supposed to be the easy year with a quick wins even the first year if we are lucky we will at best break even with the fact that the transportation costs can't be paid for by the state aid the district will likely lose money in the first year the fact that the presentation doesn't mention this doesn't bode well for how up front we can expect the rest of the information to be additionally we are now set to lose $1 million a year in funding to the Evans leases we will not make that money backup preschool expansion program in fact the district will have significant additional costs and paying for the additional administrative and support staff required to run both Evans and the preschool program and let us be clear the preschool expansion Grant will not cover these costs it can help pay for a portion of it but it will not cover the entire thing it can only be used up to the percentage of students in the school that are preschool students that is if 20% of the Evans students are preschool students 20% of the Evans principal salary can come from the preschool expansion funding and none of it will cover the transportation costs we'll be losing an additional $1 million in lease income and adding even more in new costs there is no plan for how the district will deal with this there have been months of meetings occasionally contentious to get to where we are now and we've been told to expect another $1 million in Cut to be required next year how can we possibly approve this plan with so little information the ramifications to the district and especially the students will be catastrophic again I implore you vote no to the preschool expansion plan take the time before the next application cycle in 2025 to figure out how exactly the plan will be implemented get Community Support excuse me please wrap up I am please don't rush this vote for the sake of fomo the future of the entire District depends on it and I know this isn't for this meeting it's for next meeting thank you it's okay Mr pman it's any items of Interest you're in your right anybody else uh wish to speak all right seeing none I'm going to close this portion of the meeting all right and now we're going to move into item three finance and operations uh I need a motion to approve item 3.1 resolution to approve the advised 20242 school budget do I have a motion motion by miss snull all right and second it hold on one second I'm sorry okay seconded by Miss Fox sorry I lost my page on here I apologize all right seconded by Miss Fox um any questions and comments before we go in Mr Mars um I just have a few thoughts I'd like to put out there regarding this plan um as it was discovered when the state of New Jersey uh passed the law that allowed districts to raise property taxes up to a certain percentage more than they are normally allowed to um I thought it was incredibly irresponsible of them for this to be their solution to the problem of state aid being reduced to the districts all across the state for the past 5 years uh in the AIS of of millions of dollars um you know and obviously each isn't the only District that's been impacted by this you have districts I'm I'm speaking to school board members teachers over in Ocean County in Thomas River who says some of their class sizes are in excess of 40 kids 40 kids which is just insane so um you know just to give perspective to how impactful that issue at the state level is for for not just our community but other communities um but tonight I I want to speak not just as a board member but as a as a recent Cherokee graduate um New Jersey is the number one state for college students that leave and don't come back I believe that one of the biggest factors that leads to that is unaffordability if we're going to you know setting aside you know the the economic factors that contribute to this with Rising housing costs inflation uh and just Cost of Living in our state being generally higher um you know those alone make you know the prospects for My Generation Um extremely Grim in terms of you know trying to continue what keeps Eve sham Township such a special town and such a special Community um and I can't vote tonight to continue to that trend of year after year of of additional property taxes um you know obviously we understood that there was going to be some level that was needed with this budget uh being that the budget was figured out being that it was addressed uh it was voted on um I I don't see the Merit in I can't look at my friends and I can't look at this generation and the Next Generation the generation that currently we are is our duty we took an oath to serve in these schools and say your community right that that that is everything from your up upbringing that everything has has shaped your values right we're going to make that increasingly harder for you to stay in as you grow older and and and I I have to urge that you know kids nowadays they're graduating college with $200,000 sometimes in student loan debt right and sometimes you know that that crisis is another crisis in of itself but again being that this was figured out being that the budget was passed I I I I simply cannot vote to continue the trend of additional property tax increases I have to say that between you know from my estimation between what we're doing here at etsd what L Regional is going to have to do what the township might have to do right people could be seeing a property tax increase of of you know on the average assess home $500 right if your home is more than the average assessed home it could even exceed that it could go higher than that and and and that to me is just it's insane like when do it stop when is it going to stop in addition looking at some of the programs that are being saved I'm not saying that those don't deserve a place in the schools and that those don't you know take it from me right I I know what it's like to watch a program that means a lot to you get thrown in the can um I I decided to join ROTC at College uh to one day uh hopefully enter the Armed Force as an officer because of the RC program in high school and that program is currently being completely washed away at the high school level uh at Cherokee high school so to know that the kids after me aren't going to receive those Services it it it's it's unfortunate but at the end of the day it's because the state of New Jersey took away so much money from our community and the legislators who write these laws they draft them not keeping eam values or so many towns values in mind but they do it instead for political purposes and and I you know I I can't give in to what the state gave us as an option I can't subscribe to a plan that follows along with what they gave us in a message saying that is okay we'll just fix it by putting it on the backs of the future generation of of Eve sham homeowners and the current homeowners the seniors the veterans the low-income folks it's it's unsustainable in addition and I'll and I'll wrap up in just a second here but some of the things that what this money is be not being spent to right talking about busing right this is an issue I'm big on I've been very clear about this safety of students uh you know we had some pickups with the roll out of the uh MMS rwood walk Zone um and you know now looking at having kindergarteners go along the same route every day where you have vehicles that according to traffic studies are are are are not following speed zones and causing extreme dangers for kids that you know that's that that's not that's not okay that for a for two bus routes it was $60,000 as far as a million dollar tax increase that we were putting on the residents of eam I do not know why that was not included in there when I go and I talk to the students themselves on the you know at the softball games right and my sister plays softball and they came up to me and they said you know bring back family consumer science and I'm like well that's something the kids want you know I I don't know if much consideration was given to that uh or or the field trips right I mean you know what's the plan for that um I'm concerned that the money we build in now with whatever the state's going to have to do later um whatever they you know funds they cut from us later there's no promise that you know even though we raise ta ta taxes now those programs are still going to be able to be there next year or the year after um so for all those reasons you know for the sake of again my generation being able to afford continuing to live in this town with all the other factors that we have going against us I cannot support the additional tax levy raised upon Eve sham townsel residents thank you any other comments or questions thank you Mr dearcy any other comments or questions I'll say something real quick um I'm not going to talk into those regards I'm going to talk more about the process of this um this has been a long and exhaustive process and I don't mean that for the board I mean that for the entire Community um I feel like we've shared in that uh since I mean honestly since really February going all the way into a date far exceeding what we normally do I have never my career passed or or edited a budget or revised a budget in the year the month of June at this point we're we're wrapping up and we're we're closing out the school year I mean my my daughter's getting clapped out next week and we're revising a school budget it's just it's odd it's an odd it's an odd year uh it is and I I understand you know there's no decision that's made here that is singular in its aspect everything everything connects there's there's a connective point a connective tissue to every decision we make nothing is singular and that's what ultimately makes this as exhaustive as it is we are constantly leading ourselves into into this path what I'm trying to say is this um I fault none of you on on your decisions because it's not where we are in terms of of how we think about this and how we think about whether it's pre school or uh we think about uh team teachers or everything um we are very invested in our ideology and our belief and sometimes and and I am just at fall this too it is sometimes very hard to Swerve out of that and even even I can get very heated and upset at times and I apologize anybody if I've ever been that way to you and I know that I have um what I'm trying to say here is this is that no matter how we go and how we turn out here all right we will move forward and we will do our best as we always do all right um how we vote primarily up to each person here and no judge or fault I try not to judge you by how you vote that's always been a a very important factor for me right uh but understand that regardless of that we will move forward we will have a meeting in two weeks and we'll keep the business as is because that's our job all the time to do the business of the Board of Education and of this Township we'll work together because we're a good board to do that and we'll work together for what's best for kids and I just want to relay that message a little bit get away from the numbers because we've been a little we've been a little crazy about that last last time and I just wanted to to pull us pull us back together to remember that that one message that's it's what we're here for our ideologies may be a little bit different our our viewpoints what's important to us may be a little bit different that's okay that's what makes us a board of nine and makes us uh unite it in our causes all right but no matter what happens here as a board I respect all of you here every one of you have worked incredibly hard all right even before this vote uh and I look forward to finishing out this with you so that's my closing comment any other questions or comments there yes I just want to say um obviously Aiden and I have different votes coming on this but I do not disagree with reasoning for your vote um we are going to be looking at this again next year and I think everyone that has sent us the emails um you you need to Lobby the state we we can only make decisions based on what we have in front of us they are the ones withholding the funds and that's really who needs to hear from parents from kids from everyone to C tail having to cut something every time we meet it seems that's it thank you Miss Fox anybody else all right let's go to a roll call please roll call vote finance and operations Mr Bach yes Mr dearcy no Miss Fox yes Mrs null yes Miss Lee yes Mr fisicaro yes that motion carries thank you Mr Yates at this point we're at 4.1 adjourn the meeting I don't have to do with myself uh so can I have a uh motion to adour Mr demarcy seconded by Miss Lee all in favor right thank you everyone have a wonderful night we'll see you in two weeks [Music]

e e e good evening and thank you for attending the Ying High School 2024 senior scholarships and awards night my name is Jennifer Anton and I have the pleasure of serving as the Director of Counseling Services an assessment for the uing public schools before we begin tonight's program we have a few housekeeping items to address restrooms are located directly across the auditorium pleas please silence or turn off your cell phone this evening's program is being recorded by Our IT department it is currently being live streamed and will be available on the uing public schools YouTube channel at a later date it will also be posted on Channel 19 a commemorative list of tonight's award recipients will be distributed at the end of the evening finally in an effort to keep the program moving we ask that speakers make their way to the podium once the presenter before them has finished in addition regardless of the size of your voice we ask that all presenters use the microphone so that our it Department can pick up the sound without any difficulty there is a second Podium available for any presenters who would like to use the podium on the ground floor lastly please make the presentation to the student um right at the podium at this time please join me in recognizing student council president for the class of 2024 leading Us in the Pledge of Allegiance Nicholas [Applause] Benedetti I pledge allegiance please stand I pledge allegiance to the flag of the United States of America and to the Republic for which it stand stands one nation under God indivisible with liberty and justice for all this year we will begin our ceremony with a few brief remarks from our distinguished board president Mrs Deb dudus our superintendent of schools Dr David Gentile and Ying High School principal Mr edme followed by the presentation of our scholarships and awards and ending with a presentation of Ying high school department Awards in the event that a student was unable to attend this evening we will ensure that they will receive their honors from tonight's program at this time please warmly welcome to the podium our distinguished Board of Education president Mrs Deb DUIs good evening everyone it is my pleasure being here this evening to honor this amazing group of young students I am so impressed with all that you have already accomplished the scholarships and Awards being given tonight are amazing this Ying High class of 2024 is truly sectional you should all be very very proud of yourselves as we are of you I have seen the list of your future plans colleges trade schools military and some of you have already earned a spot in the workforce if you're unsure of your path that is okay too everything will fall into place I'd like to leave you with a little bit of advice find a career path that you love trust your gut spend money wisely find balance between work and spending time time with your loved ones and surround yourself with those who bring out the best in you I expect to continue to hear amazing things about the y High class of 2024 in the future on behalf of myself and my board of education colleagues we are so proud of you and wish you much success before I finish I would like to quote my colleague Anthony massina once a Blue Devil always a Blue Devil congratulations [Applause] good evening everyone good evening everyone good evening there we go there we go uh thank you Mrs dudus um I'd like to also thank the Board of Education members uh some in attendance tonight um for your continued support and making the students the priority uh you really do an excellent job with that I'd like to give you a round of applause if we can it is my honor and privilege uh to welcome you to the high school senior award banquet for this graduating class of 2024 Tonight We Gather to celebrate the remarkable achievements of all these outstanding students seated before you um each has demonstrated excellence dedication and resilience in their academic Pursuits as well as extracurricular Endeavors this evening is a testament to your hard work the unwavering support of your families and the dedication of our exceptional Educators and staff as you prepare to embark on this next chapter in your lives uh take pride in what you've accomplished and this bright future that lies ahead of you just last night I sat in an attendance uh a lot like all of you there for my son's senior award night I know firsthand how your parents and loved ones are likely feeling this evening there's some pride some hope and still some anxiety because no matter how big you become we can't help but seeing you as the children that once looked us for everything you know we were the experts at one point believe it or not now if your household is anything like mine uh you rank just below the animals of Tik Tock but that's okay though because no matter what happens we remain your biggest fans your biggest supporters and will always be here if you need us for now we are content with watching you conquer your fears strive for your dreams so congratulations to all of the award recipients tonight let's celebrate your achievements and the promising Journeys that wait ahead of you we can't wait to see what you guys come up with next thank you very much enjoy the evening and please welcome me welcome Mr edil uh principal to the podium welcome and thank you uh superintendent Gentile Board of Education president uh Mr ludus and all our board members I want to also thank our counseling department our director of counseling Dr Anton and all our counselors who worked so hard this evening worked so hard part all year to put this evening together uh it doesn't just happen instantaneously the high school administrative team our district supervisors and our entire High School staff are extremely excited and pleased to have everyone together tonight to celebrate the class of 20124 it's been a long and difficult Road for our students and now as we prepare for commencement next Friday June 21st at 7:00 p.m.

e e e good evening at this time I'll call the meeting to order let the record reflect that all board members are present and we'll stand for the Pledge of Allegiance I pled ALG to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you first up we have audience with individuals we don't have any okay thank you next we have superintendent update Dr croo thank you Madame President uh just a few things tonight uh it's been a very busy summer yet short but extremely busy so we had uh the end of May we had summer workshops for uh all our Educators working on the curriculum alignment identifying standards uh data analysis of of Student Success over last year and then making improvements on on all that for the upcoming year so it was a busy last week of May and we thank all the Educators that took place and that came and did that and um it was well received so um thank you to everybody that took part in that we had evaluation training uh for our administrators two days of that during that last week of May uh we have all our administrators working on classroom observation skills uh clinical supervision skills and they will be doing uh two more days in August coming up so part of their um qualified evaluator training so they're working hard at that we just got back um I'm sure a few of you that went are going to talk about it so I won't talk too much about it but uh we went to the PLC Institute at work uh we took a lot of leaders in this District to um learn more about that PLC process and that journey to Student Success so one of the highlights I think our group worked extremely hard uh every night um after the conference we had about two hours of work but on our um last night we were visited by Dr Anthony Muhammad and Dr Tim canold uh two of the um kind of two of the main people in that whole process so they spoke to our group spent time with our group um and uh we we thank them for that so uh that that also was very successful and got the summer off to a great start and my last piece is um this sad to say it is Dr polling's last meeting tonight so on Dr polling thank you for your service and dedication to this District um we are going to definitely miss you and um can't thank you enough and um you're a great colleague and and a great friend thank you for everything you've done so thank you and that is all I have thank you next we have governing board update I'll go first what the let's see I attended the westm uh Northwest Campus uh recognition ceremony um in support of a lot of daart kids that were there um I also o attended the PLC conference and it was quite a learning experience for me and those speakers are phenomenal phenomenal um I want to say congratulations to Luke Elementary for being selected the best public school in the West Valley that's uh kudos to them and I also want to thank Dr polling for his service and good luck in your next chapter I also want to say um good luck Mr polline Dr polling in your next in your next Journey so it was a pleasure working with you um I also attended the PLC conference last week um this will be my second year going very informative love the speakers also um I attended um lots of the breakout sessions which was very interesting this time um I met a lot of great people in the breakout sessions um one of them I met a few Tennessee teachers um a high school teacher and a first year Elementary and it was it was very interesting to see their perspectives on things and then one of the other uh breakout sessions I attended I sat next to a superintendent in wyomi and this that this is his seventh year attending the PLC conferences so he had nothing but positive things to say so um I'm very excited um for our leaders our principles and our vice principal um that attended to see um the great outcome for this year so thank you to the district for allowing us to go I will Echo and say thank you Dr polling for your years of service to Dart we appreciate you sorry to be repetitive but again wanted to publicly thank you for your various roles that you've filled while you've been with us in daar it's been a pleasure working with you and appreciate all your contributions over the years good luck to you ditto um Dr paing thank you so much for everything that you've done for dice art um I remember my very first uh dice art board meeting where I it was standing room only and I was sitting in the ve or standing in the very back against a light switch and I accidentally kept turning it off and then I realized that you had a switch under your desk where you were turning it back on frantically so thank you for never calling me out on that maybe you don't know it was me but um I also attended the PLC um training or conference in in Las Vegas for the second year um and it was even more incredible the second time around um just being able to kind of fill in the blanks and the breakout sessions were amazing I really enjoyed our time um in the evenings with all of our administrators and and tls's um just breaking down what it means for daart um for the professional learning communities and uh I also attended the not necessarily directly School related um but I did attend the mayoral candidate debate this week and I'm just looking forward to having um leadership in our city uh that is going to really and truly be a partner with diart schools and that's all I have next we have uh the consent agenda I will entertain a motion to approve agenda motion carries next we have item F1 Dr croo thank you madam president um we are proud to recommend um a new addition to our administrative family and Dr polling will do that for us Madam president members of the board cabinet Administration is proud to recommend Dr Casey Lyn Romero for the position of assistant principal Aton Ranch middle school for the 2425 school year Dr Romero received her doctoral degree in education leadership from ASU she has extensive educational experience as well as four years administrative experience her resume is attached for board with review with that I'll take any questions and she is with us this evening thank you Dr polling I move to approve the appointment of Dr caselyn Romero as Elementary assistant principal motion carries [Applause] congratulations next up we have item F2 Dr curo thank you madam president uh this item is to approve travel and coner conference registration and reimbursable travel fees uh for the board members it is a yearly item it is for the 2425 school year um where each member is designated the amount of $4,000 um should a individual board member exceed that allocation they would need to come back um and request the whole board for consideration to that action and the as we did in the past the $4,000 does not roll over so with that I can stand for any questions but it is a yearly item for your travel for next year I just had a question I appreciate um you contining to add in there that the money won't roll over and accumulate but I um was wondering where do we where does that money go if a board member um like doesn't use that amount like where is that directed then Madam president M Richard so that um goes as part as the district's overall carry forward and so it does go into the overall m&o budget limit for the following year and it just gets redistributed out based on the district's needs for the future year okay thank you you're welcome any other comments or discussion it's a long motion I I move to approve travel conference registration and reimbursable travel fees for individual board members to attend training and conferences for the 2024 2025 school year each board member is designated An approved amount of $4,000 if an individual board member exceeds the allocation for travel and conferences the board member would need to bring the travel request to the whole board for consideration and action as part of the action discussion agenda motion carries item F3 Dr croo thank you madam president tonight um must be heavy traffic um out there because tonight's a proposed budget Mary Dell's kind of in shock that's why there's so many chairs out there but um Marell is here to do our proposed 2425 budget so missell it's floor is yours all right thank you Dr Coto Madam president members of the board um cabinet and community um we are here to discuss the proposed budget for the upcoming fiscal year 2425 um so as you know this is an ongoing process it does go over the span of multiple months we've start talking in the fall on on enrollment projections we do um IBA committees we've presented budget uh benefits package that the board has approved and so ultimately um and also throughout that time we meet with every individual Department discuss their upcoming needs compile that information so it is a multi month process that spans truly this this fiscal year in preparation for the following and so I do I'd be remiss without um giving a huge shout out to our finance department that really compiles all of that information is builds of building blocks that you see in the ultimate um budget package and and really under now the direction under Miss Francy wolf Balman I really wanted to give him a thank you for that so with that it is kind of odd to be talking about a budget when the state itself has not have a budget approved but we did go through and make some um assumptions that really um now that we're starting to see some budget conversations occurring at the legis again this week hopefully we have one coming um Coming uh to be approved soon but we did continue to just make the ongoing known um Revenue assumptions and conservative assumptions so we'll go over those right now so we do um we are getting word that the 2% inflation funding will be something that continues on in the state budget for Education funding and so what that would mean is the base support level per people goes from that 49471 to a total of 5,13 so that's embedded in the budget also obviously the the biggest driver for our funding is student enrollment so we do have an average daily membership projection a very slight increase in those grades 9 through 12 um for the estimated amount you see there of that 219 that same 219 is the figure that we used for IBA uh projections and assumptions which drove the the um approved increases which we'll discuss in a little bit and then also just as a reminder it does the budget for next year it is removing that onetime state aid funding that we received in fiscal year 2324 um that the board has previously approved to be used in 2425 to pay for that one-time retention stien so it's not an ongoing Revenue but it is something we'll we'll um be seeing in next year's usage of the budget so for the expenditure factors as mentioned um it already includes previously governing board approved items which includes a 2% base pay that was provided for all current employees it's embedded in there is the board approved package of the um $500,000 increased costs for benefits um as well as some assumptions we're making on ongoing minimum wage increases that we continue to see as well as the utility rate increases we're estimating about almost half a million dollars so all those amounts are embedded within the budget limit that you're presented here so once we gather all the information we estimate what our budget limit is and so we've now allocated out based on expected um expenses per those various program areas and so we see that for the fiscal year 2425 um we are estimating a budget limit of two 213 million .8 million sorry $23.8 million in our M fund for fiscal year 25 again as the year goes on and we see um known student counts student enrollments we see adjustments we do bring those back to the governing board in future budget revisions but for now these are the estimated um forecasted amounts that we expect for the coming year for Capital funds um we do expect a 19.7 mill million in our unrestricted Capital it is a very slight decrease again we don't have finalized um District additional assistance funding amounts from the state and so that amount will most likely change in future revisions and so we'll be bringing those to you at a later date and also we do include in here just an expected at least about a million dollars this reflects all the various applications we have out there with the school fundings division the school facilities division excuse me um they still are also waiting their allocation and appropriation and so really as projects get approved we will be revising this and bringing this to the governing board in future revisions as well the classroom site fund does have a an increase because that did see an increase in allocation from $758 per pupil to 792 per pupil again this is driven through sales taxes and so we've seen an increase in that figure and so um ultimately that brings the overall classroom site fund total to the 43.4 million for the coming year and then finally on page and I'm going just a really brief overview on on these uh funding sources the full benefit or the full budget package includes all the funding sources and far more detail but um just a high level overview we see our federal grants what we expect to see which is our Esra funds are gone so that was really the driver of this so we see now from last year's 31.5 million this coming year we have a $13.5 million um expected Revenue coming in for federal grants our state grants we did see an uptick in that that's related to our school safety program grants that are funded through the state so that's the 4.1 million estimated for next year and then the Food Service fund for now we're making that estimate of 12.5 million just as in all of our other items for federal state and Food Service as well as in the other funds on page six once we have known carryover once the books close we revise those amounts to reflect the full the full carryover as well as the federal and state right now are just estimated allocations from the state once they have their final carryover they they give us full allocations so you'll see those um revisions coming to you at a later date and as always this is going to be posted not only on our website but we are required to post it as part of as part of our proposed budget on the Arizona Department of Education website um as part as our requirements of um allowing publishing to allow our community to review in advance and in anticipation of the adopted budget which is scheduled to come to you at the July 11th meeting so at that time there will be no changes from this proposed to the time that the budget is adopted so this allows enough time for community put Andor questions from the board and so at that point I will stand for any questions I just want have a comment I just want to express my appreciation to you and the finance department for um just what a relief it is as a board member to have such confidence and those that are um in charge of our finance department and managing the budget I know you guys are very mindful in everything you do and putting it together and again it's just a huge relief to just have so much confidence in your team so thank you so much for all the work that you all do thank you appreciate that thank you Marell um okay we'll move on to I oh sorry thinking it was information okay I will motion to approve the 2024 25 proposed budget second motion carries all right moving to item F4 Dr croo thank you madam president uh tonight I bring to you the um governing board goals the district goals to review um although we approved them in the policy revisions in December 2023 I think it's important just to have a quick conversation um or or any input that you have we're getting ready to set obviously the superintendent goals for next school year those those are coming to you in July so I want to make sure we have direct alignment that everybody knows what the district and the and the governing board goals are um along with when I present mine in July and then the schools can set their goals to what my goals are and they can have their staff aligned to that so total alignments so I just bring these out to you tonight like I said even though we did look at them December 2023 that um any input or to accept them and again as our district goals um it is an action item to accept these as our district goals and move forward on the process of aligning my goals to them so with that I'll stand for any questions I don't necessarily have a question but I just appreciate the fact that our goal as a district is to prepare students to achieve College and Career Success I feel like our CTE programs are one of our biggest strengths that we have because not every student wants to go to college not every student needs to go to college but for those who wanted to go to college um we just had some really high scholarships for college that our students achieved and we've also got students achieving great things through their CTE and their career Readiness so um I do appreciate you continuing to move forward towards that goal thank you I think that is very important too I'll just make a comment on the um on the goal three um that the culture will consistently be reflective of a safe and secure environment for all stakeholders uh I just want to say that I appreciate your focus on that your continued focus on that and even as as maryell was going over the budget um you know even the school safety the grants we're getting I think it's just about double from last year and so just really appreciate the continued focus and and love seeing that continue being a goal for the district I move to approve the district goals as presented second motion carries moving to item F5 Dr Coto thank you madam president our last item tonight is approval of the student uh discipline Matrix and with that um I'll have Mr mcy address this item thank you Dr Coto Madam president members of the board um would want to uh reference you and you do have that attachment um the discipline Matrix will be obviously included in the student and parent handbook um through the work of both the student services office under uh director Kevin kashat and also working with our safety department and director uh Jason joerger um these are elements where they both have a lot of interactions with what happens on this m on this Matrix The Matrix is included um in the handbook on Pages 21- 28 that's the primary uh portion of the discipline procedures uh there are only minor updates that have that are included going into this next year obviously the the state statutes and uh our policy numbers we have to make sure that those are aligned and that every year we make sure that that's uh something we take a close look at to make sure that always is uh is paired up and and and does aign to the action that we're we're addressing also any page references so that parents can easily find what it pertains to but I did want to point out that there are three uh there are three areas that were that were addressed in language in the uh in The Matrix one of them being the definition of students under the age of seven that was a little bit more clearly defined that we know that it's Kinder and first grade that are under the age of seven um we want to make sure that that's a a clear piece on that one and also that um safety violations are the primary reason to to constitute a reason for suspension so we want to make sure that was very clear um because we know that there is that we do have that Avenue when necessary um to to take that kind of action uh pertaining to a classroom the other uh parts that I would uh also point out to you is um we also put some more language to Define um bus riding violations to ensure safety uh we wanted to make sure that was clear that we understand the priv privilege of riding a bus uh so we defined that um a little clearer in there and then also we added in a uh an additional practice um and that is per is referenced on uh page 25 The Good Neighbor policy we wanted to make sure that was clear that we understand what student expectations are to and from school uh and that has to do with even including businesses and other areas um that they're you know understanding that we are responsible from them for the time they leave their house to the time they get home and we want them to understand that piece and so we're relaying that information to both students and parents um this will be uh part of the handbook as it's issued to start the school year um those were the major updates and uh I'll I'll take any questions that you have related to this I do have a question on page 23 dress code are we going to enforce that on our campuses this year what I will goe Dr yes um we I I do want to I do want to uh point out that we did have a committee that met um and we did spend time on that so we did have uh uh that practice of obviously looking for Community member volunteers and and parents and and did get input um we did research quite a few dress code practices out there so I know that's going to be addressed again moving forward and I know Dr Coto probably will have some comments to that piece um our intent is always to to enforce the practices of the handbook um I think the difficulty that we that you guys addressed last year as we you know as we listened to the governing board is the element of consistency and definition to some of those uh line items in the dress code so we have not changed the language in the handbook at this time but we want to have further discussions and we do have U research and also um input from that committee to provide well that be coming to the board Just for information or approval as far as if there's any recommended changes or board input on that just to hear what the committee came up with I know like in past years we've had that opportunity but is that something that will be happening Madam president member Pritchard um that will definitely come to the board It's Our intention that we're not going to change it for the following year um but we are going to hone in on some um definite um enforcement things that we can do and have those discussions um but as as the committee went through that um you know it's more on the enforcement no matter what rules we make or what we say it it comes down to the enforcement so as we look at all those different dress codes um there's all kinds of different ways but if you don't enforce it and don't have some consistency they words on a paper so I think we need to start um with the enforcement pieces and having those discussions with all of our campuses we would definitely bring that to you if there are changes we would definitely bring it here okay so so far there hasn't been any changes correct okay and the student handbook portion of it there are some changes that they're still working on so that will come to the July meeting for the board to see the student parent handbook that goes out there are some changes about uh some minor changes in that so that is coming next meeting changes in the dress code or just changes not in the dress code just in the handbook in general so that will be coming in the next meeting okay all right thank you so I do have another question um as far as dress code the minimum is change of close and the maximum it looks like uh short-term suspension do we have a guideline or a procedure of how many times we let them change clothes um is that left up to the principles if somebody come if somebody comes to school on Tuesday they you dress code you got to change clothes somebody comes to School a week later you got to change them dress code okay you know we give you two or three but this becomes a problem now M Madam president member Chaffin um what I would tell you is that uh it's a due process procedure like any of our other practices so if it's your first time and we make you change the second time may result in could result in like a detention third time um I will tell you that the dress code issues are primarily at the high school level not as much at the K8 levels uh and so you'll you'll progress in your consequences is what will occur if you cannot adhere to that um obviously we have to involve the parents um so phone calls are made um and it's an entire staff effort to enforce a dress code policy so whenever you do that you've got to have it you would progress it just like any other practices that you want to see on the campus you're going to uh escalate the consequences as they go that's also something that we're working um and we've talked about within Mr Kat's office is consistency amongst the four campuses and how they're doing that so that it's Happ across the board well and we have we come up with a way like a workaround for how that's addressed cuz I know in the past the concern was they they were told to change clothes but then they don't have any so then it's a call to the parents well parents can't leave work um and then so then really there really isn't much consequence and then when the schools are like well then we'll have a set change of clothes that we will offer that student then there was complaints coming forward of well that's unkind to do to students because then they stand out like oh wow they were dress coded cuz clearly they're wearing something that is you know either too big or some I think one school had something that said dress code on it or something but that's awesome but um but anyway but the biggest thing is like if they're like what my parent can't bring clothes I don't have a change of clothes then they're at a class so how are we working with that yeah um Madam president member Richard uh in that in that case and what you're describing there obviously we wouldn't do anything to our intent is not to humiliate student right however um one of the aspects is is that we work very uh uh diligently at the beginning of the year to ensure that that the what we what we consider is is that the acknowledgement of the rules are in place so uh that is something that every parent has to adhere to to to each the beginning of the year that they understand what that is we go over the dress code in the classes and we make sure that's communicated to the parents so if in that example right there is that we would provide the student they'll have to wear a provided a provided shirt um that the school will give them there is not an option or the parent can come pick them up okay additionally I think Madame President member prer additionally I think we need to do a much better job this year of announcements before school starts of getting that information out to parents as they do that um I don't think we've done a great job with that we just assume they know because they've been in our system and so I think we need to have a focus on that we will that'll be part of our leadership team meeting in July and and to get that information out and start early not wait for the class period to go over that but get that information emailed out sent home all that stuff we used to have a video that our PR department made that was dress code that was like this is okay ran shaking his head like he wants to do another one he loves videos yeah good idea job so we could do something like that too yeah I do have another question on The Matrix on page starting on page 21 it looks like the minimum on page to alternate consequences I can't find where the alternate consequences are listed if you'll um um Madam president member sh and if you look at the uh beginning of page uh 21 at the very top the third bullet down defines alternate consequences is defined as but not limited to detention relocation check-ins or anything uh that is determined as appropriate for the infraction that maintains the students on campus a lot of times when you get into all you know you'll talk about alternate consequences when kids are especially when they're much younger there is some of those elements But A detention also can can work wonders for a for a high school kid too if you're taking eating into their time so um they can be used at that level as well for some of the some for some of the um infractions thank you thank you so so this will be within the the parent handbook correct um so this may be I may Reserve this for when we talk about the parent handbook but I I can say that sometimes when we have um parents who may be upset about a discipline decision um and if they you know were to enter onto one of our campuses and um make a threat or you know act in a dangerous way or something like that I know that there was uh there was discussion about adding that to the parent handbook uh what the consequences for those actions and what that what that could look like have we considered placing it within the discipline procedures in addition to the handbook maybe maybe have it in twice because I just I think it's important to have it in the discipline area as well or or maybe we just put it there I don't know what are your thoughts Madam president um we did we did uh take that uh feedback that that came to us um and that has been processed one of the things that uh there is a there is a portion of the handbook that talks about uh behavior on our campuses okay and it specifically addresses any types of parents or Comm you know community members that come on the campus the expected behavior and that uh we have specific language pertaining to that that they can um they can be trespassed um from from our campuses and obviously charges can be pressed uh for any type of action we didn't place it in the student uh discipline Matrix because it wasn't an action like as far as that that discipline Matrix was designed obviously for the students behavior and but to your point yes we did take that piece and and and that's going to be part of our presentation in the July portion I'll save it then thank you okay um on page 25 where it talks about electronic devices are we going to be enforcing because it says these items must be in the off position and not to be displayed for use during the school day from Bell to Bell so is this also going to be enforced like the dress code uh Madame President member Drake uh what I will tell you is is that uh the element of we we have we do have the practice of and I and I do see schools that are wanting to uh in these conversations with the administration have a stricter policy on on putting technology away um there are elements where as you know is that a a cell phone operates like a computer so a math teacher May or a teacher may say look this up not saying that that's the right practice to do but the enforcement of it is something that we can absolutely uh take into consideration we want to make sure it's consistent across the board um we know that technology is very prevalent on our campuses but we also know that that that it can be served as a distraction so uh I don't I I will be very honest in that answer to say that I don't we're not walk there is not a consistent practice of us walking around telling kids to put away their cell phones and their earbuds and everything else however there is a conversation about how we are consistently enforcing it in classrooms um and that's a good place to start um and then that there is also a consistent practice in How We Do due process of what those consequences look like can I clarify which page this is on it that that one is on page 26 but it may it may it may show up that way just depending on how fast you spend the the and scroll down so I just noticed that too it says 26 on mine so Drake miss m Drake it might be on 25 on yours Madame President um I think that's a future topic for us to discuss um as a governing board it's a much larger topic to say um we're not going to have technology on our campuses it is a talk that's going on across the nation some schools are doing it um but I think um with that comes a lot of ramifications um of parents that want their kids to have a connection with them and how we're going to do it so I think as a community and as a school district that's a much bigger conversation uh it is happening and and I am willing to have that conversation as a whole but I think it's going to take input from a lot of people rather than us just bringing it to you guys to say we're getting rid of technology I think it's a way bigger issue with cell phones um I I do not disagree that there are major distractions it's probably one of the most major distractions that we have in our classrooms right now so um I'm willing to have that discussion if if this this board so chooses and and wants to have the discussion as a whole so with that though as far as the action of confiscation where does that put us as far as liability um that's part of that whole dust that's part of that whole thing so as you look at different classrooms uh some teachers are willing to have the little cell phone holders in the back or or place them in a in a bin and when you come in some people do that they're comfortable with it some are not because if that phone shows up missing we're kind of liable for that well not just that but I'm saying like let's say because this is how it's worded in the handbook if a teacher then says okay they violated this and they go to confiscate it what's that teacher doing with that particular phone and are they going to feel comfortable you know unless it's a matter of telling a student place it on the edge of my desk and at the end of the hour you can go pick it up I just can kind of also I mean I understand the purpose of it because especially nowadays phones can be used inappropriately and they can be a distraction but I also see the staff member side of things where they don't want to be responsible for a $900 phone if the student says when they get it back oh now my phone doesn't work and it was working fine before Mrs or Mr so and so took it you know correct well I will offer up as a teacher a lot of cell phone use boils down to your classroom management you have to be consistent consistent consistent if you have a policy hey your phones go in there at the beginning of class you don't touch them you pick them up at the end of class you're consistent that is your procedure that is your routine and also if you do have a kid who says oh okay well my mom calls me okay well your mother can call the school school can call me and then we can make arrangements for you to call your mom a lot of it and if I catch a student if I don't have them hanging up and I catch a student with their phone out I can say yeah goes on my desk right here where everybody can see it until the end of class you can pick it up there is no way that students can it just it boils down to classroom management and if it's become a problem then that's a phone call home and a discussion with the princip from from my from my perspective from my opinion if it keeps happening you call home and say hey this is a distraction and then you take it up with the principal but if if the phone is sitting there on your desk and you're doing your job as a teacher you're constantly watching because as a teacher you're con you're trying to look at everything all the time that's what you have to do that's what you have to do nowadays you have to look at everything everyone all the time you can't just stare you know if you're sitting down working on with a student you got to look up every 10 seconds make sure the classroom's still in order you got to watch because you got Johnny back there who likes to sneak things and you got little Susie over there who likes to talk and go off task and while you're working oneon-one you got to go hey no back to work you go no Susie after school right now get back on your work so if you're if you have effective classroom management yeah it's exhausting but that's what you have to KN that's what you have to do and if you have a little bin on your desk hopefully you've trained students to respect space and not go near your desk but as a teacher you're constantly looking and making sure that nobody steals that phone I hear that I I guess what I'm saying is if we're going to have the word confiscation and that's the expectation of our staff then I guess we should just as a district be able to Define what that is and then be willing to support our staff with whatever confiscation looks like and all the ramifications of what that'll mean and have we thought of that because I mean I know this is an action item so we'll be approving this as is I we so we're telling people we're telling our teachers then you are to take the phones you are to confiscate them and that is a very good point of clarification because who's confiscating it and who's holding it till the end of the day does the teacher hold it till the end of the class period does the teacher hold it till the end of the day do you turn it into the principal does the principal want one more thing to deal with so I think that's a very very good point of clarification yes M are you suggesting maybe we don't use the word confiscation there we we lessen that to well no let me I mean clarify I agree with it I agree with how it is like I don't I don't think unless the teacher says for a particular lesson get out your phones or we're going to be using this technology I don't think they should be out because otherwise if you're not using them in class for whatever the teacher determines the need is and their distraction I'm just say so I'm person fine with confiscation but as a board member I'm thinking okay for the district and for that particular staff member have we really thought about what that action will look like and the ramifications of doing that I just want to be clear on what I'm approving yeah and that's not changed so that's been in place last year that that's nothing new I think it varies I think you have staff members that are okay with doing um the confiscation part or saying put it on my desk to some that tell kids to put it away and don't want to take that phone so um maybe confiscation as a minimum we're going to do this for sure is probably not that word maybe it's alternative you know an alternate consequence that some do detention put it away here's your detention some are um more willing to work than others and some confiscate so I understand what you're saying I think this is a topic that is all all over the board it's it's a tough one I wonder too what we mean by a bell to Bell I mean if we have a high school student that is not using their cell phone in the classroom but maybe wants to listen to music you know during his lunch his or her lunch are we going to be looking at that as a something to be disciplined for to me as a high school teacher Bill to Bill meant for first period Bill to B second period B Bell to Bell oh I'm thinking first Bell to last Bell as a as a high school teacher it's first period Bell to Bell okay second period Bell to Bell and then you're five minutes in between whatever you want to do with that phone you want to stick it out and say hey Mom how you doing doing fine or you want to listen to your music on your waiting next class whatever but when that bell rings that phone goes away okay I think maybe that could be clarified too during any classroom time something along those lines okay um I I do want to be mindful though because we and it's and I'm not talking about the the mom that's calling or texting during class time or something like that but or you know demanding a response from their child but you know we have families that have varying schedules from day to day um things happen and maybe a high school student doesn't know that they're going to need to pick up their little brother or sister at one of our elementary schools so we need to have you know we I don't want to take away that that communication tool for our families but at the same time I think that some sort of disciplinary action is important when that when those things become a distraction in the classroom um but I I'm not sure that confiscation is is the answer maybe if was a continued behavior um but I and and I to your point too I'm not sure that I want to put that on all of our teachers that are maybe uncomfortable with that um but but every teacher is going to be different um I I don't know that I want to make a a model and say you have to do this corre I and I think if we're going to do that it's a much bigger discussion right I think we needed to involve the community our our teachers um students I mean there's it affects a lot when you put a very strict rule on that right and not to say that we don't want to do that but I think it includes a lot of people in that discussion we can take this back I mean you can table this if you so choose and we can make because we're bringing the student handbook as a whole back so we can make those changes for the next meeting okay um to the Bell to Bell and come up with something besides confiscation um and bring that present that with the handbook at the next meeting if you if you choose or we can change it now either way it's well I also feel like it's important to point out that each teacher their classroom runs a little bit differently so my classroom wouldn't look like her classroom right just because the different subject the different area the different personality types um and also it's great that you have that communication tool as a parent to a student but do you know what happens hey put your phone away it's my mom it's not your mom it's not your mom so how are we going to how are we going to determine let me see your phone let me see your texts I I don't know if I can force a student to show me a text to prove it was their mom I guess I could call the Mom after school but I don't want to be do you remember getting caught with a passing a note when you had to read it in front of the class yeah that was awesome I think that should happen that' be great right M Madam president Dr Cotto members of the board um just a just a couple things one is is that the element of bringing it Forward at this time is also because um as we do have the handbook that's electronic we also in order to make some hard copies of it that has to be submitted um the reason we do that in June is because in order to get those turned around by the start of the school year to have some hard copies available that's one reason we do that is bring it in at this time so Dr cot that's just one reference to it the second thing is is that that element of consequence I think sometimes we're we're drilling it down to only the teacher when um when I when I talk with and work with uh uh Mr kashat and and we work with the the administration the idea of confiscation a lot of times that is is very much um The Last Resort it comes through an administrator uh we we we generally teach our teachers and work with staff members to teach them to tell kids to turn them off and put them away uh the element of not trying to be responsible for that phone and put it away they should be working to get an administrative level to get support on that whenever going to take a phone and that's generally and when you start to get to a high school level especially when you talk about very severe actions and it's a safety issue then that's where we do take the phone away so I think some of the things we're talking about is improper use should be those elements that you guys are describing of hey put it away hey I'm going to you know I'm going to contact your parent versus hey I'm going to take it away from you and now I've got to hold all these phones that's not an element that we we are teaching our teachers to do because we understand how difficult that is and that's why it's that the administration uses at their level primarily and I'm I'm okay with that I I um and as far as the bell to Bell I'm I mean as far as like not bringing it back if you're on a time crunch I um I don't think they should be on during class time and unless a teacher says we're going to be using your phones get your phone out I think they should be off or put away or whatever and the bell to Bell is like Miss shaan had said like in between passing periods you can check or do whatever you want our lunchtime so um for me I'm good with just those changes if the rest of the board is I don't need to bring it back I'm fine with that I'm okay so I will move to approve the discipline procedures for the 20 2024 2025 school year second motion carries next we have requests for future agenda items I just have a question um as far as some you had mentioned like the the goal setting and everything I know some sometimes in July we just have one meeting because it's summer are you anticipating a second meeting in July to do superintendent goal setting or some of these other things or you're just doing it on the one no I my intention was to do it on July 11th okay I won't be here at that meeting not that it makes a difference but just so you know I didn't know if there would be um I know in the past when we've done superintendent goal setting it's kind of been its own separate uh Workshop or or meeting so I just wanted to see if that was going to be a future agenda date um just want to clarify but sounds like it's not so I could push them off but as I mentioned I kind of want to do them early so I can get them to administrators too so they can set their goals before the school year begins when they see their teachers and so there's alignment I mean we I could change if the board wants to do that but that wasn't my intention but I I'm obviously flexible I can do that whatever you'd like me to do again I don't want to hold up to business of the district I just won't be here on the I'll be out of town and um like I said historically the superintendent goal setting is it is its own meeting but if you are going to fit it all into one then go ahead and move forward with that I I think ideally we would have it the week prior but then we run into the the holiday so so yeah if it wasn't a special meeting then it won't work out did you want to have a special meeting like I said I like I said I it's just historically that's how we've done it but you are you know superintendent and if that's how you want to handle it then that's fine I am fine with that if that's if you'd like that I can do that that wasn't my intention but I am I am fine with doing that I'll let the rest of the board decide then it's to I don't want to be the deciding factor on that I won't be here so so it would basically shave up a week of planning for your administrators if we moved it maybe like if we had a stand alone the following week is that enough time um it is we actually have our our meeting on the the 9th and 10th of July for our administrators for the year so um I was going to preview them then so it doesn't matter if we do that the following week that is great I'll just preview them early um and if I we need to tweak them and then I'll I'll have I can get them started early and if I need to tweak them then I can put that out so so hold on I'm trying to pull up a calendar and of course have you already started working on your goals Dr CTO I have briefly yes um they're not ready to go but they're well on their way so we would be looking would this be a board meeting or a study session if if we did it separate from the board meeting it would need to be a board meeting because it would need to have approval the 18th I just don't want to hold everybody up is it possible instead of having two board meetings in July is it possible to move the the July 11th meeting to July 18th it is possible for this board to do whatever they'd like with it yes that would that would only be one I mean with everyone schedules I it's you know yes you can vote to definitely do that we can change from the 11th to the 18th sorry madam president Dr CTO if only I can add so the adopted budget must be adopted by July 15th of a fiscal year thank you I I knew there was something okay is it possible to have a zoom meeting so we didn't have to call everybody back here is it possible to have a zoom meeting on or a study session on an off day maybe that way we didn't have to gather everybody up here we could just have one how would that work if it has to be a public meeting and we have to vote on it that would mean more work for it huh we would check on that we we did Zoom meetings during during the do not have that licensing anymore okay so gotcha yeah thank you based on on what maryell is saying what what if we instead of looking at July what if we look 2 weeks from now uh June 27th what I'll be out of town 27 what's everybody doing next week I'm here Dr croto you got a week no um I feel I feel like I would like to give Dr Cotto some more time is is there when do you leave town uh the 5th can you call into the meeting I'll be driving have someone else I don't want to hold everybody honestly like if it it is what it is I don't want to cause a problem just keep it if if it's yeah sure I mean we could add a meeting on the 18th just for the goals and it' be short and I'm okay with that so we would have one then July 11th and then another short one on July 18th well shorter maybe keyword short shorter do how I don't know how does everyone else feel about this we okay with that we can't we can't change the July meeting we can't not without a motion and you have to have an agenda item so but we don't have another meeting we can't do that anyway because the budget right so it's fine so I we are okay if you want to have another on the 18th we can do that I would appreciate it but again I don't want to be in convenience because I'm just one person out of five so whatever you guys prefer let's do it I'm fine with adding a meeting on the 18th let's do it thank you appreciate it are we starting at 6 o' whatever you want it will need to be six o'clock for my with my schedule again okay okay so do we need to make a motion for that or do we just put it on the okay we'll just add it thank you we're still on requests for future agenda items right yes okay all right um I would like a data study session um preferably September 26 6 and since that is far enough out um 5:30 would be good for me does that work for everyone else September 26 at 5:30 and was it data it be would be for the data analysis um just over the the that good date I had mentioned that oh okay State of the State of the district kind of yes I'm free I'm free that day good yeah good we will add that one too okay and then I have a clarification on an item that I've have already requested I had requested an item coming up on Title 9 and I know that Dr CAU you're working with our attorneys on that M I just wanted to add add something to that um there's been an update with the title 9 UM and I'd still like um a legal opinion on how to move forward um there was a case in Texas where the Attorney General in of Texas sued the Biden Administration over their changes to Title 9 and they won the injunctions so I'm not sure how that impacts us going forward okay Madam president I will check with the attorneys again I did check with them last week and they are not ready they said continue on that it's 1300 pages and they don't see changes yet so I will make another phone call and see when they're ready to do that but they will come um Miss seagull and Miss O'Brien will be doing that when they're Carrie O'Brien is the cus Rosenfeld she's the expert on the Title Nine so and the dat's unknown on that one yeah they when I talked to them last week that they said they're not ready to do that but I will call again this week and try to get a date they don't foresee any changes right now and so um they're kind of just said sit tight and we'll see how this all works out that's their opinion right now when you say that they don't foresee any changes is it because of the like for example this injunction and potentially others that are pending okay yes but I will make the phone call to them um on Monday and and see where they're at okay I just I just as a note here it's it's incredibly important especially with the new school year coming up just like we're doing our disciplinary Matrix we need to know how we're going to be treating um you know all of our Athletics um and what we can and can't do with that so um just making that point for our our legal that whatever information we can have prior to the start of the school year even if it's just information um on the wh ifs that would be great okay well that's that I agree with that like even if they're saying they're not ready there's no changes as a board can we request um legal advice from our attorney on it would that be an executive that's what we've been doing that's what I'm yeah yeah okay and that's who said they're not ready to present that they don't have any information to present it this time but just to be available to answer board questions and process advice I'm sure they'll do that I'll call and ask him thank you um it's just something that came up in as as we were talking I am also curious where AIA is on any of this um so if we could also get an update on on on that as as part of this okay anybody else have anything okay I move to adjourn the meeting second oh my God why does my news thing pop up how do we get rid of that oh my God there it is motion carries we are adjourned thank you

going to [Music] do [Music] roll why is he not he's missed a bunch of well London's good reason hello micophone are you Oscar hi I'll come Che they can be in here because we're going to go into executive session into another room so people can be in here to we're doing the executive session in next correct you doing that after students no for allers I've never been in the room so I'm excited it's very small um not much all right a table and chairs sounds good and pretty paneling yes so we'll just go start the meeting here when'll come back out and actually I'll need to know am I coming in I'm not coming right so we'll come back out here to adjourn get open it here and then adjourn in yeah we'll open it in here roll call adopt the agenda executive session we'll go into the side room do our three executive sessions adjourn come back adjourn here and then we'll have to wait till hello Dan hello Tom how was your trip it was amazing didn't see another person for eight days not one person it was beautiful I don't think so yeah thank you I can still turn more in I guess I right yeah I had a gift for you I left it at my house I went to a kui kui meeting hello [Music] some stickers you're not alone I got extra ones for you and I forgot I just figured you'd like to have itag all right let me get into board B District federal court [Music] oh the court R where oh got moved it got moved there it is where's the Wii where is it he just an executive order when he came in office and said no you well does everything good news I always think of Tom that's what I I thought it was I'm like I think it's to guest but board MERS bet I told Mike and he's like I'm like I'm like you're kidding me and said you can be my plus one you want to go to witness it I said it's be on the 28 but he didn't believe me like the whole time I'm like no seriously she's she's like I'm like Li you I'm like why would I lie to you about this yeah I that's good okay yeah those was a rough one man I guess it must hi are you good are [Applause] you here he's in London V I don't know I'm going to Scot next week s still taking your wife bad Scotland how's that okay roll mean know you can't really I was even showed up punishment for yesterday that's right all right minut yeah I've not been to Scotland years ago drive you could have extended it right without your wife [Music] without thank you it's always that's place just look around to drive Countryside I mean but they're not cultur yeah seros did you hear yeah there's a couple things we go back for couple but was probably a little I mean some some things you don't really know internal they looking for reading you know what they wrote down like I can do that I can do that I can do that but you just don't know what they're looking for I am so I'm still going back and forth no interview but we're live go ahead thank you uh good evening and welcome can I have a call to order and a roll call please Dr Lopez here M mcris Mr car here Mr Willard here Mr Holt is absent oh I'm sorry yes we're going to call him teph we going to do it from here now well we need to call him for roll call what Hunter is attending on the phone he's in London wait a minute okay so we've talked about this before this is absurd if he's not here we're live right now okay fine good good good th this should not be the meeting is here the four of us are here I could have stayed home and and done the exact same thing so proceed but this is crap and and and we are going to address this again okay we'll have it on the agenda yes thank you I'm doing well thank you I have Mr Holt on the line we're um we're doing R call so um can I have you say that you're he via telephone perfect okay have okay can I have a motion to adopt the agenda I make a motion to adopt the agenda as presented second all those in favor I next item is item D executive session can I have a motion I move that the governing board conduct an executive session pursuant to ARS 15843 to determine whether to oh I don't need do I need to say that whole thing what we're going to Executive session for we appr okay to determine whether to expel or impose alternative discipline on District students pursuant to to ARS 431-3548 43103 A1 Personnel relating to the superintendent's performance second all those in favor I thank you we're now s so we're going to go into the side room just because we have so many items that more comfortable to okay U Mr H I'm going to hang up with you and call you back from the executive conference room okay thank you there they won't go yet Kristen we'll go in then they'll be called in [Music] ask [Music] our say ready [Music] [Laughter] Chase so Chase change numbers right apprciate I don't it's do I looked up my last two 23 24 [Music] but e yes that's a reason C comes up just see e interesting because of the debt structure and me being able to use some cash even I have to advertise it at 37 but the total secondary tax rate will go from 221 to 219 all right because I can buy down actually yes that's I remember when I young there was a named billon Bill billon was a real estate guy I think and um we sat at the board meeting and I was like I was like yeah the it do your tax would go down right yes you're right Jan this lady she was a cowboy poet she was a cowboy was what was that name she was the one that went on the found all right I S it to I itsea all right want but then the problem is you can't ad you have to say what's the impact of the override well the override is 4 but so how what is the process buy it down I mean it's like literally I have all this money sitting at in fund 700 code up at the county and for years we've been Gathering because you set tax rates assuming delinquencies soon some other stuff right then people that ow taxes pay it so you it's never that science right well we have like6 million sitting at the county that I don't use to lower the tax rate Now's the Time basically so then when when I go set tax rates with the county I usually go no don't use any of my cash am but then it adds up well now I'll be able to BU okay I need this what whatever use some of my cash to get that down got got that's I structure my what I think it's just years of delinquencies and I me in theory I over 11 right it all comes from tax it's a reest so then I don't account that bud in that when we anticipate they don't know how much interest you just keeps I mean I think I could say that hey we have we're restructuring some de there is an ability in I still have hit grow numbers which weeding value I still have toed so but all the models Crystal I wased she all the free all the people that are paid go through pretty that would be pretty sck because then it the double Landing is then they don't have de how would she do it I she has to apply for it you have but there's like formulas sheut on all the words we're not voting I said be prepared said get right have a good one would the I didn't I would trying my job question so [Music] all that's May don't know could have d resp the un that's ter now what I want you to know go it's tell never I'm not water make sure you're hydrating don't know are we on live right now are we on YouTube right now yeah sweet hi everyone [Music] e e e 14 came for 14 Rene okay start so can I have a motion to adjourn I make a motion that we adjourn from executive session second can all those in favor I I okay we will continue in 12 minutes I think my mic was off I e e e okay good evening and welcome to our meeting tonight can I have a call to order and a roll call please Dr Lopez here miss mcris Mr Carlson here Mr Willard here Mr Holt is on the phone Mr Holt are you with us here thank you thank you can I have a motion to adopt the agenda I make a motion that we adopt the agenda as presented second all in favor I can we please stand for a pledge of allegiance and a moment of silence I alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all thank you next item is item D recognitions there are none tonight so we'll move on on to item e board Communications uh yes um let me just pull it up uh thank you Dr streer president Lopez my fellow board members it was my pleasure to attend the groundbreaking ceremony for our new K8 and gladen Farms honor night at Mirana High School graduation ceremonies at Mountain View Mirana and MCAT and recently I attended the asba summer Leadership Conference where I was was very proud to be selected to serve as a secretary for the black Alliance today we had our first Zoom meeting with members from across the state to discuss how best to support our students of color I'm honored to be an ally and a trusted member I encourage everyone to support our schools students and staff and please have a great summer thank you go I have one as well and and certainly the graduations were amazing all the honors nights at Morana and Mountain View and I had I've been attending the Mirana chamber breakfast and I had an opportunity to speak to the Miranda Community about the great success of our students and the millions and millions of dollars of scholarships awarded to our seniors and I just let the whole town know it was great was really glad to go thank you I also want to say thank you to mirand high school and Mountain View for putting on a fantastic graduation at both high schools um it is always a highlight at the end of the year um other than that anybody else oh I didn't get to go that's why I was was great as to go to MCAT I was sad yeah but thank you next item is item F remarks from the public first one we have is Sarah [Music] kada good evening president Lopez vice president mcos board members senior staff my name is Sarah kada and this year I had the honor to serve as the negotiations chair for the Morana Education Association I'm happy to report that members have ratified the negotiated agreement MMA would like to thank the negotiations team for advocating for all certified employees we're grateful to work alongside senior staff thank you for sorry thank you for ensuring that our educators are valued as employees of the district thank you thank you next item uh next person is Curtis Merl Morana UniFi School District board thank you for your time I appreciate it um so uh when we came to the school district five years ago uh we found out that I believe kids ages are in the grades is it four and up or five and up I don't even know we all issued Chromebooks uh here in the district um I don't know what the agreement is with Google and the school district but I can from my own experience it doesn't appear that Google has any interest whatsoever in uh censoring their content or their products and services so just imagine giving a child a toy a video game or something and telling them don't play with a toy but use this toy as a tool for your educational success um in my household it's been a total disaster um there are uh all sorts of not so Whispering secrets about what children are doing in school when the teacher is not able to see the Chromebooks in class I I'm totally not impressed with the agreement that we have with um Google and our dear Chromebooks and how little monitoring is going on and again Google doesn't seem to have any interest whatsoever in censoring any of their products what do I mean by that well they're supped supposed to be filling out their Google spreadsheet or doing whatever it is they're doing uh YouTube is not censored and they have full and free access to it as far as I'm aware so you can only imagine what fifth graders to seniors are doing when the teacher is not watching and I'm not necessarily blaming the teacher it's just when she's given this product and said told you will use this uh what is here she's supposed to do so uh this dovetails on another uh Bugaboo of mine so during the lockdowns all the kids were giving crob books and we were doing the iner or the uh at home learning or whatever it was you can only imagine how that went um again when they're supposed to be a tuning into their teacher and YouTube is fully available um not a lot of learning was going on um I I I'd be interested in knowing how we can change all this an ancient Greek philosopher said uh in order to teach all he needed was a log with uh the teacher at one end of it and his students at the other end so I that's a little simplistic of course in our day and age I get that but it still kind of proves a point but beyond that um speaking of the covid-19 lockdowns um Dr Anthony fouchi uh did address Congress uh last week on Monday um and he said a couple of things that I found very very striking he said that there was no scientific basis that he was aware of whatsoever for the uh six feet of social distancing um he also said that they learned pretty quickly probably within days or weeks that uh the Corona virus was uh not spread through droplets but was aerosolized so a couple of things there obviously um we had the lockdowns and the six feet of social distancing and I'm a father of five children it was an absolute total disaster at my house it was a disaster um my wife was pulling her hair out uh it was awful we we looked for every opportunity we could to give the kids a decent education to to find ways that we could educate them properly without my wife going crazy um it was awful uh when they were sent back to school um we had to wear the masks and again as we are to understand the virus was aerosolized not with droplets and so the masks according to Dr Fat's own testimony Congress last week did absolutely nothing um now of course he he made other comments to uh kind of make up for the fact that he did say what he did say about those two things the social distancing and the droplets um so we can argue about what he said this but he may have said that he said that but he may have said this and I I get that my uh thought process and I I I hope and pray that the uh School Board in the future considers when we have another inevitable virus please please please be very very considerate of what Dr fouchi said for the next time and how awful it was for me and many other families I get the people died of Co I get the people sick I I know people that died from covid-19 I'm not saying it wasn't real or anything like that but it did not affect my children it didn't even affect me and my wife um out of all the people that I know that were affected by covid almost all of us survived I know probably tens of thousands of people and I can think of a handful of people that I knew personally that died of it so I'm not saying it wasn't a concern but overall the social distancing and the uh the the The Masks were awful it was a it was one of the more trying times my family has ever had and I I I want people I want our school board to understand that the next time we consider things like lockdowns thank you thank you I did not have anything to do with him coming up here by the way I didn't I would say G Mr Merill if if only we had somebody who was encouraging independent thought thank you all right next item superintended uh comments president Lopez governing board members members of the audience uh it's been a busy time of year uh but we've made it through the school year and uh we are in the summer months I there are a couple events that I just want to touch on uh that really closed out our school year in in exciting fashion the first one is back on May 16th had the opportunity to attend the Morana winds concert this is an event that is always a highlight for the musd community It's a Wonderful concert that brings together students staff and community members where they're able to Showcase their talents and dedication to really creating a memorable musical experience uh in our community and this was another fantastic evening that exemplified the spirit of unity and collaboration within our community I would encourage everyone to keep an eye out for next Spring's Morana winds concert date I want to Echo something that's already been said about the high school graduations uh certainly one of the highlights of the year is is always having the opportunity to attend our high school graduations which take place typically the last week of May each of our high schools MCAT Mountain View and Mirana High put together great celebrations mcap marked its largest graduating class ever uh Mountain View saw off its largest class in the last nine years and not to be outdone Morana proudly acknowledged 475 graduates at their ceremony so certain a week of celebrations around musd and really on behalf of the musd team I want to extend my heartfelt congratulations to our graduates and certainly wish them the best of luck in their Endeavors I also want to extend some appreciation to our high school teams for their hard work in putting together these events uh really the exceptional organization that went with putting that together I also want to congratulate the entire MSD Community because really what these celebrations mean Morana is they signify the collective efforts of everybody who has been a part of the journey that our graduating uh students have been on so congratulations to all and thank you it's also been a busy start to the summer months uh for us two weeks ago we had the pleasure of working with the team from Project momentum this included our district coach and principal coaches for our six schools that are working with that program our six School leadership team spent the week planning for for the upcoming it's hard to say upcoming school year right it feels like we just finished a school year uh but already making that planning I was thoroughly impressed with the leadership that was demonstrated by our principles and the dedication and hard work that was exhibited by our teacher teams their commitment to advancing student achievement their collaborative teams and accelerating our vision is really set the stage for what I believe will be a successful and impactful year ahead and then immediately following that event we had our administrative Institute um and that was where we uh really took took part in some equally exciting work that was centered around our high reliability schools framework we welcomed Phil War back to musd to facilitate our leadership teams from each of our schools as we recommitted to levels one and two and started taking a glimpse into level three the work from our teams was incredible uh each school was able to reflect on its progress and this included reviewing the effectiveness surveys that went out to our students went out to our parents and went out to our staff uh this past spring so this was an opportunity for our teams to dive into that data set some specific goals for the upcoming school year and then submit their documentation for level two certification which all of our schools have done uh I'm incredibly impressed and pleased with the dedication and achievements of our teams this is really great work heading into the summer months so kudos to everybody that concludes my report okay thank you next item is item H consent agenda can I have a motion I move I move that the governing board approve the consent agenda as presented second any questions all those in favor I I we'll move on to item I and finished business there is none so we'll move on to Jay for new business um discussion and approval of 202 2425 employee compensation package Dr streer president Lopez governing board members members of the audience without the passage of a budget by the Arizona State Legislature although we're hopeful soon um discussions with employee groups related to compensation for the 2425 school year have been completed and based on an estimated 2% increase to the state budget uh with that uh this there are salary increases and benefits that are being recommended to the governing board based on those negotiations those were discussed in our executive session uh this first transmittal is related to uh salary and wage increases of 2.2% for our employee groups I move the governing board approve the 2024 2025 employee compensation package second all those in favor hi hi thank you we'll move on to J2 Dr streer president Lopez governing board members members of the audience item J2 continues with the tentative agreement with the Morana Education Association this part uh speaks to some of the stiens some of the changes to this pay schedule uh as well as uh some changes with regards to policies related to retirement benefits uh also in here has to uh references yearend contracts being moved from July to June and allowing teachers to be eligible for transfer after two years rather than three uh as well as some changes to our ESI procedures again these were discussed in our previous executive session have a motion I move the governing board approve the tenative agreement with the Morana Education Association second all those in favor I hi j3 Dr streer president Lopez governing board members members of the audience J item j3 references negotiations with the Mirana educational support professionals so our M mesp group um a lot of these are the same Provisions that have been approved for mea including the salary increases changes to ESI procedures policy language that uh cleans up some retirement um definitions and then continuing coverage of our lowest single health insurance premium have a motion I move that the governing board approve the tenative agreement with the Morana education support professionals second all those in favor I I we'll move on to j4 this is a tentative agreement oh wait wrong one maintenance and operation over call for election Dr streer all right president Lopez governing board members members of the audience on April 27th of 2024 a group of parents teachers and community members met with our Chief Financial Officer Dan canono and myself to discuss engage support for an override election that would happen this November the proposed November override would be a continuation of the existing authorization that was previously approved by the voters in November of 2020 override elections typically are set for seven years five years of a full authorization followed by two years of a phase down before those dollars uh go away this call for an election would be in year four so this would protect a potential phase down if we were unsuccessful at the April 27th meeting the question was posed by the group asking if the district would consider increasing the current 10% override to a 15% primary Consultants conducted a phone Poll for us it resulted in a positive sentiment for the increase these results reported were reported back to the committee on May 15 and that committee unanimously suggested that I bring to the governing board a request to call for an election for the 15% override the governing board has the authority to call for the election by passing a resolution that's been prepared by our legal council in your packet there are two resolutions one is for a continuation of the existing 10% and the second it would be the one that seeks the additional 5% the 15% which is the recommendation tonight continuing the existing budget override is not a request for new funding or programs that budget override would be funded from a levy of taxes on the taxable property within the district and would be in effect for a period of seven years that's the existing impact that's already in place one of the things with with the continuation of the 10% not in not creating a new tax one of the things that the district has done is continue to control our secondary tax rate over the past five years so upon reauthorization the estimated Associated Tax Rate would remain approximately equal to what it is now with the growth in the community you actually might see some reduction in that tax rate it's as a matter of fact uh if the override is not approved by voters in 2024 then we would have to consider going back out in 25 otherwise we would begin reducing our budget by $10 million over the following two years which um obviously would result in unavoidable increases in class size the elimination or reduction in the level of classroom and support services that we're able to provide uh across our campuses if the governing board chooses to seek the 15% the tax rate would increase in 2026 by about 04 uh per $100,000 of homeowner property valuation this will account for the additional 5% in that override so that's about $40 per year for each $100,000 of uh valuation as our district grows in assess valuations this impact will decrease this additional 5% would generate just over about $5.1 million in budget capacity in year mon thank you could have a motion I move that the governing board adopt resolution B 15% ordering and calling a special budget override election to be held in and for the district and declaring the deadline for submitting Arguments for and against the election to the Pim Pima County school superintendent as of August 9th 20124 at 5m second do we have any questions yeah so okay so I guess I'll ask Mr money over here um okay so $40 increase with with the 15% right $40 per 100,000 so how many how many houses are being built right now out here other than Lots I have no idea it's thousands right I don't know about thousands but um I can tell you that all the models that we've created um in anticipating assess growth last year our assess um value in the district went up 99.7% um which um exceeded the previous year I think it was like 7.5 um the models that we've created um going forward you have to kind of take the average over the last 10 years and we're going to use 6% as that but that's not just homes I don't know the breakdown of homes versus you know the you see all the commercial growth in the area also right so that that also um impacts our total District assessed value so so if you so does this $40 include that 6% growth correct um it includes 9.7 for for the that we know because they've already given us given us the uh cess value for next year um and then we've built 10 six% um so there the um the way the the way you have to put the numbers into the the um pamphlet are not always advantageous to school districts um so I mean we could be more aggressive with um trying to and use more numbers a higher number of growth and then that 40 cents would not be 40 cents right it would but we have to use the six six% as growth does that make sense it do the 40 cents does include 6% of growth in 9.7 for the year we're in okay and and you have to use the 40 the 40 cents because that's the average over the last 10 years um the we have to use 6% growth in our assess value because that's the average over the last yeah and that reflect when you do all the math the interesting thing um about this um is when you because is override is just a portion of your tax rate right the tax rate secondary tax secondary tax yeah the secondary tax rate includes both bonds payments um and override um when we take and look at use the model that was Pro provided to us by steil just using the 6% our tax rate even going to 15% might go down four 4 cents in 2026 I it's yeah four yeah two cents two cents which is not much but we are actually going to be able to increase our override um and and reduce our tax rate we are not allowed to have that in our backs pamplet or the P um the agenda or the the resolution um because you have to only isolate the override impact but when you put it in total with the whole secondary tax rate we actually could see a decrease even at 15% okay so the the 6% growth is really pretty darn conservative because I feel so right because I mean we got a couple thousand 2500 homes or so going into gladen 2 I um just so I was at several meetings with the mayor not to quote the mayor but I think he mentioned in the meeting there's either 130 or 180 I can't remember the exact number so let's just use 130 building permits for new houses every month right so it's just there's also a phenomena and I'm not going to get the words correct cor and I apologize but there's a phenomena that um if you remember I think it's been five six years ago that they would your cess value on existing homes could not grow more than 5% right well cess values have been growing larger than 5% um so there's this lagging kind of and we've almost got it built in that just if without new home growth in our district for the next foreseeable five six years we're going to grow 5% just on that phenomenon of of it getting to each other so yeah it's the limited value versus the other value I don't remember the other value yeah okay so yeah 6% is very attainable but like um Brian lenberg from steel and I were speaking it as we get larger you know 6% is a lot it's a bigger number right so that's why it's not like we're going to use 9% so we we settled on 6% but we've usually we know that's a conservative number okay all right thanks what's that I I think what you were hitting I think we kind of circled it and I think what you're hitting on is is we have to put in the voter pamphlet a 6% growth number the reality is growth in the area over the last few years has been much higher than 6% so and that's what you were getting yeah exactly thanks um up at the Tom on your point at the conference I was up with asba and I this was a breakout session I found out that like Zaford nog Galis uh sarid sarid is at 14 Safford nog Galis all went to 15 um I think this is the way that districts are going to have to go to stay competitive is you're going to need that funds coming in right yep right oh have another question so okay so if we're increasing 5% on the override how is that 5% going to be used so the way one of the things that we did in our surveying was not just getting support for 10% and 15% then but then what is the community support the community supports attracting and retaining highly effective staff teachers and support staff the the recommendation would be that this additional 5% be solely based on attracting and retaining our teachers and support staff so you're talking about class sizes you're talking about salaries and wages for certified and support staff so pay increases for staff yes not new programs not pay increases for staff not new not this 5% not for new programs but for really focusing on our staff and our class sizes perfect thank you good question all right all those in a few times I I I next next item is j five discussion and approval of the school principal appointment for Quail Run Elementary School apparently I'm on every transmitt tonight president Lopez governing board members members of the audience Zach singer who is currently serving as the principal at Quil Run Elementary School position that he has held since 2019 has been appointed the principal for the new K8 School in gladen farms effective July 1st 2024 the principal position for Quil Run Elementary School was posted eight applications were received for the opening a screening committee including one governing board member one principal two teachers one support staff member one parent and assistant superintendent and myself vetted the applications and selected five individuals to interview the candidates were interviewed by the same committee and candidates were forwarded for a final interview with myself and governing board president Dr Lopez we are pleased to recommend Andrea Evans for the position of principal at Quil Run Elementary School for the 2425 school year Mrs Evans currently serves as an assistant principal at University High School and was previously an interim principal at Borton magnet prior to her move into Administration Andrea Tau kindergarten first grade third grade and served as a multi-tier system of support coordinator we had already hired as an assistant principal in this District this spring but yeah I know we had big plans for her can I have a motion I move the governing board appoint Andrea Evans as the principal of quill Run Elementary School effective July 1 2024 second all those in favor I I now you have to stand up congratulations all right we're gonna move on to item j6 Mr contorno thank you my turn um as you know um and Dr streer alluded to earlier there is not a state budget that's passed um but the auditor general um sent um preliminary budget forms for us to fill out in order to submit and make the deadline of July 15th you must adopt the budget but that brings you 10 days or or more into June you need to propose a budget um and that's what's happening tonight we're going to be proposing or what I prepared for you was proposing the 200 26 which is hard to say or 25 um budget I I did increase um this budget and they actually had this number already put in there um for a base support level of an increase of 2 %c bring it I think it's like 5,13 now classroom site fund we do know that number and it's reflecting an increase to the um per weighted student um and also there's a small increase to District additional assistance which is capital that one's sort of I don't I've seen it both ways in budget proposals um we're hopeful that that comes um due to the ability to revise this budget after we adopt it um the only impact that could potentially happen by Low by by um adopting a budget that's too low which I don't think we have to worry about this year it's not like they're debating on how much to give the school district it's it I think it's going to land kind of in this general area is that when we set tax rates in September at the Puma County um we need to we need to be clear with them what what we need to Levy in order to support this budget um and I would assume as soon as a budget's opted we will bring a revision the very next School District or the very next school um board meeting in order to reflect the actual budget numbers um I just a little um part of this is that if the board approves the proposed budget this will be published um a copy of the budget summary and notice a public hearing um in in the date of the notification for the the date that we adopt it which is July 15 um we will be hire or having a um um required to have a truth and Taxation letter and we've published we will be publishing that it's already in Works to be published um because you're required to have a truth and Taxation letter every time you in Levy for um in our case adjacent ways which we I'm proposing in this budget $1.2 million for adjacent ways those dollars that level keeps the tax rate the same as what we have currently if um associated with adjacent ways those dollars are used for um projects most mostly projects fire Lanes um but big ones are going to be our new schools we're going to have um the need for adjacent dollar or ways dollars um this is the budget as presented um like I said in July 15th there will be an uh there will be an opportunity to to adopt it um and then after that revisions will come um as we get the state budget thank you can I have a motion I move that the governing board approve the 2024 2025 School District annual expenditure budget as proposed second any questions yes okay so so you're expecting a 2% well they they factored in a 2% increase right to the base support level yes okay and so so so we just gave 2.2% raise everybody so what happens if it's not 2% what happens if it's l legal legally they have to do 2% um that's part of the the law says that um you get the lesser of of of CPI I believe it is and um War 2% CPI obviously was much higher than 2% so we legally that they required I that I don't even think that's a debate that's in all the budgets the jbc's budget and the governor's budget okay right thanks okay all those in favor I I next item is next item is j7 Mr contor thank you um as as um the district is seeking approval of the final guaranteed maximum price which is we I I may refer to it as GMP um package from Core Construction for the construction of the new K8 and gladen Farms um the GMP represents the maximum price that the project will cost that's the beauty of of choosing a a delivery method for um of design build or we can we actually we did design build but there's actually um CM at risk but both of those the neat thing about it is they design and then we get a price and and it's it's approved through a GMP process um so we we have a defined number and there's no like change orders and those kinds of things there's some contingency built in um um at this point we were when we went out to bid for this the the interesting thing is we we anticipated that we would have about a $40 million budget for this school and we anticipated 80,000 square foot they're actually going to be able to meet our budget which which consists of adjacent ways $2.1 billion for adjacent ways um we have a Furniture line in the bond um that will'll utilize for about 1.2 to help offset some of the furniture cost of this but then the $40 million um is for the line item for this new school so it's we actually were able to do that and they actually gave us 90,000 square feet so they were core was proud of that I said I would mention it at the board meeting I said it was a guess at they even know I'm um so first and foremost this is um this is the price um there is about $820,000 in contingencies which I've been very clear and Mark Mark sits through all those meetings that every time we go through a we've already started because you approved gmp1 which was for site improvements um they go through in one of the agenda items is contingency hit you know and and they go we haven't hit any and I'm like thumbs up so we are be very cautious and optimistic with those with that contingency dollars So in theory the $ 820,000 could be something that comes back to the district and I would hope that's the that's the case um that that is the presentation from um core with with GMP um two this is the total project of that that with no unforeseen hurdles to jump in in in the future because this is what they're going to build it for thank you can I have a motion I move that the governing board approve Construction contract amendment number two attached as exhibit a with Core Construction for the construction of the new ka8 located in gladen farms second any questions I have a question um so the the 800,000 in contingency who controls that is it core is it us is there an approval process there is an approval process I mean it's it's mostly for unforeseen design problems that's if we add to scope right that's different which is a total different subject but at this point I mean that's not something we're we're gonna we're going to address but yeah it's it's mostly for like unforeseen design problems um like they get halfway through it and decide they need to you know so the air conditioning load might be different the engineer made a mistake so then they come to us there's an approval process and then we release the funding of some of that contingency got correct okay thank you right all those in favor I I we'll move on to j8 discussion approval of lunge prices increase Miss Kart hello president Lopez governing board members members of the audience I'm here to request a meal price specifically lunch price increase what questions can I answer sir it's not that much you have a motion for oh I'm sorry yeah go ahead a motion in a second okay I move the governing board approve the lunch price increase as presented second now is there any questions yes okay um all right so what the heck happened my thing just went away I know I've been having problems with it okay so I think my numbers are off because I can't pull my thing up that's okay I'll help but but um I can't read that um so I think that the government says we need to be charging what like 385 yes is that right a weighted average of 385 okay and and so and we're charging right now 280 282 right now yes we're at 2 282 as a weighted average okay so that's a dollar and something difference um okay so so you want to increase 5% which is 16 cents average average okay so that's going to bring us up to 28 whatever it is depending on the the group yes okay so okay so we now we have a a Delta right between what the feds say we should be charging and what we're actually charging so can you explain that please I can so essentially when the paid lunch equity and just for purposes of not twisting my words I'll just call it P when PL was conceived it was because it was clear to USDA that districts were not increasing paid lunch prices so essentially the free reimbursement was supplanting the paid lunch price and that's that's not the intent of the program so what USDA did in their wisdom very smart was was they forced us as food service directors to look at our paid lunch every year every year I fill out their form and every year before I can be approved for the the next year to participate I have to show that I've done my due diligence I fill out their form some years I don't have to raise prices covid I didn't have to raise prices didn't have to raise prices last year because we had a surplus of money because of a supply chain assistance that they were giving school districts so I opted not to raise prices prices were increasing everywhere I figured if I could hold off another year that would be best that that year has come and so essentially USDA says we don't have to raise more than 10 cents so that in and of itself tells you they realize that that Target is a moving Target every year they're going to raise that it's going to be something new next year that we aren't quite at their intent is that we do our diligence look at what we are charging and we increase as we can and as our community can support so that's where we're at okay so so I think you just something important in the beginning that um so the the the free and reduced supplants payments or subsidy whatever reimbursement reimbursement right that we get the the idea is that that not subsidize what the pain kids are paying yes yeah okay but as you can imagine if we increase lunch too much our participation goes down and it's in in essence we're shooting ourselves in the foot right so we I try to be very careful when I'm looking at those numbers and and I I try to I try to keep it as reasonable as possible but I also don't want to have to ask you every year so it would be wonderful if the 16 CS can carry us through and next year when I do the pl tool based on how inflation goes I may not need to raise as much so I may have a year where the pl says I don't have to raise prices and that would be ideal I had another one okay I'll jump in while you think yeah please do so the increase in the price is based on the government saying hey you're not charging enough to some degree but also I'm assuming just inflation food prices the reality it's the consumer index yes the CPI 2% I think is the way that they say I can't quote it the government's favorite percentage 2% does seem to be a theme so okay thank you okay I have it I helped you yes thank you um so is our program uh self-funding 100% my my department fuels itself every meal is what pays every aspect of it right so that includes so I already know the answer to this but you know for the good of everybody watching so the the um the the revenues from the lunches they pay for the food they pay for the the labor pay for benefits everything the benefits gas all that paper products 100% y chemicals yep t-shirts okay yeah everything perfect yes sir thank you I knew what the question was because Mr Carlson had reached out to me earlier in the week so I was you were G to help him okay all right thank you all right all those I just want to say great job by the way keeping our cost down thank you well we we try at every kitchen every day we are doing everything that we can it it's about kids and that's our job y thank you we just need some better food now are you seeing better food is that what you said no I said we need we need I went to one of the schools and had like a chili and a bag of Fritos that's just like that's good that was an experience so and again that's that's that is Jenny O chili meat it's made with Jenny O Turkey it so there's no mystery right it's not a mystery food at all I mean I went home and told my wife I'm G to make that for dinner she would not let me I love that just surprise her yes like you're like wait what day is that I I yes thank you thank you thank you all right we're moving on to J1 oh I'm sorry j9 Mr contorno thank you the purpose of this agenda item is to improve both the financial service and procurement Department Staffing structure currently procurement has one opening um vacated um in the general fixed assets area because that person was promoted to be a procurement assistant I believe procurement specialist yeah um when we have vacancies like that it's always nice to sit with I sat with the um with Ken beloo our business manager and then Susan Rose our procurement manager our director and um just discuss like those two our two our two departments work closely together are we staffed appropriately and should we look at is there something that could benefit both of us we came up with a a possible um fix this is is um with the vacated position that the the position that was vacated prior was a procurement I'm sorry was a purchasing agent senior and we made the the person got put into purchasing agent not senior so there was some savings that generated with that but then we looked at that GFA position and said maybe it's lives better in in finance in works better um through our processes you know through the audit and whatnot so we've discussed bringing that back to financial services in the form of of a financial service specialist um the the before the before and after of this is going to save um it was costing about 6513 an hour um afterwards we're going to with um is go to about 6190 so there's a savings to the school district of almost $8,000 annually and we think we're going to be able to there's a couple of things with the gafa position that that's coming back to our procurement um we're going to be able to provide that person a dollar um raise um which may help retain that person um which I'm thrilled with um he does a great job um and it and it gives purchasing basically a half a position in per that's dedicated solely to being purchasing because that person was GFA and purchasing at the same time and it was hard to get like there was push and struggle between those two positions and we need somebody really dedicated to GFA which oh GFA is General fixed assets the inventory of all of our equipment and and those type of items um so the I think we're going to be able to match the needs of the school district a lot more and it's actually a cost of about $8,000 okay can I have a motion I move the governing board approve the proposed financial services and procurement Department restructuring as presented second any questions I just have one clarification dat and it's right here I'm just double checking for those listenting when we go from 6513 to 6190 that's three positions is that correct they'll still be so we have don't have the whole town applying for this job but that's three people oh yeah yeah yes people yeah thank you those in favor I next item is J10 discussion approval of reclassified communications and social media coordinator position Miss Benjamin good evening president Lopez governing board senior staff and members of the audience this is a request to reclassify a manager level position to a coordinator level position resulting in a $6,000 savings to the district annually the public relations office currently has two staff members the director of PR and Community engagement and the digital Communications manager this reclassified position is the third member of our small But Mighty team following the resignation of our previous manager we evaluated our department and District needs we believe we can best meet our communication goals by reclassifying the position to a coordinator level the complete description of the primary duties and responsibilities are included in packets do you have any questions for me I move the governing board approve the communications and social media coordinator position second any questions just a comment um I don't love social media but every time I pull up any of my social media our department is all over social media and I think that is just amazing ing the great press and all the communication you guys are doing so well done thank you thank you very much okay so so you're going You're eliminating them eliminating the manager position and reclassifying to a coordinator level position correct um do you you already have somebody in that position now no I don't have anyone in the position now it's been vacant since about spring break oh wow okay um that seems like a long time it's been we got her to stay as long as she could we got her to start stuff and it's been a it's been a it's been a transition yeah okay so do you have confidence that you're going to be able to fill that in short order or I sure hope so um I have a couple of people in mind who I think may be great candidates for the position um but it is and I'm going to really w to try to create some excitement around it I feel confident in the position and what it offers and what the person could do that it's a desirable position for somebody who has the qualified skills for it so I guess I'm wondering okay so a coordinator not a manager but you know are are we suffering or are you being hampered because you may not be wanting to pay as much you know for that lower skilled position the reality is is I think our our my department always looks at budget right and we're a small staffed office and the reality is is I'm looking at all three of our positions and trying to create three positions that are unique enough and that are able to meet the needs of the district moving forward they're likely I'm going to be back here again in the future looking at another reclassification with approval from senior staff as well but it's kind of a shuffle as we look at trying to create the department so that it can do the work that we need to do with with a staff of three okay all right so this is kind of like the first step this is this is one we've taken a couple of steps before that don't need board approval just in R you know changing software looking at efficiencies cutting out things that we don't use so okay it's a con well to Thomas point I mean I'm kind of thinking maybe is there a way to leave that money in your department so that we can hire have more flexibility to get this position filled because again is really important to keep our message in front of the public in front of everybody and and I think that's a really good question is just her I mean it's great thank you so much for trying to save the district money but if it's the difference between getting the person you need and waiting another three to five months maybe I mean I don't know how that would work we leave that money in that department and let you have that ability to make a a better decision I I mean I of course we would always welcome that you know I think it could always benefit the district I think if we do a comparison to other Communications and PR um offices in Southern Arizona we are the we are the smallest and we we we're gangbusters we publish a lot of stories a lot of media press like I'm proud of the work that we do so I think it's absolutely worth the investment I think the predecessor in my role before me did an amazing job in this role and I have tried to fill her shoes and just tried to to keep keep growing it as best I can but also realizing that I'm I'm on the operation side of things I I of course want to see money going to schools and to students and to teachers but it's a struggle I see the business side I and I I appreciate and I love and I you know I'm here to work for the K12 side so I it's a struggle but I think it would be Wonder can I change this and can we leave that money in her department so she can hire the right person is that something I can do or do we need to like make a new is that a new motion and a new thing make a motion going on the Fly here yes um I move that we leave that $88,000 in our social media department so that we can hire the right people to keep pushing the message of our district forward $8,000 second that so question um since we've looked at it as a budget already it's kind of been done is it hard to go back I mean I don't want to I don't want to minimize $8,000 but we have a $110 million budget um I would work with Dr streer and Ally and yeah the money can sit there for that position I don't that's where I'll leave it yeah all right so going back to that we do have to vote on the first motion right because that was already on the table which just to take it away yes so that's all no no no no so now the second motion so I move that we leave the $88,000 in our social media Communications budget to hire the right person and keep the message going forward all those in favor I thank you so much all right J 11 this Salada that was unexpected good evening tonight I bring before you a request to reclassify a secretary 2 position to a secretary 4 position due to the increase in job responsibilities we're requesting that the state and federal secretary 2 position be reclassified to a secretary 4 position this would allow us to better utilize the exis in position to support the district for the upcoming school year the increased support required from Educational Services Department to ensure schools have the materials they need to implement the guaranteed and viable curriculum has prompted this request the cost for this change including benefits is $794 over the past two years we have ordered and distributed over $2 million in literacy curricular materials this position includes inventory control for all of these materials and serves as the liaison to every Elementary and K8 School the responsibilities of this position have extended Beyond state and federal programs and into Educational Services and this cost difference would be funded through the District Maintenance and operations budget I'm happy to answer any questions you might have can I have a motion I move that the governing board approve reclassification of one secretary 2 position to a secretary 4 position effec of July 1 2024 second any questions yes so do you have somebody in that position now we currently do and she's added a lot of those responsibilities to her workload so her current job description does not match what she is currently doing for us gotta okay all right that's that's that's what I thought all right thank you all right all those in favor I I item 12 all right my next Staffing request is an additional special education teacher at Coyote Trail Elementary School due to an increase in 10 additional special education students identified for services at Coyote Trail Elementary were requesting one additional special education teacher this increase in identified students coupled with the current existing case loads underscores the urgent need for additional support within coyote TR special education department without this position for next year both teachers would begin the school year with a case load of over 30 students each which is stretching their capacity to effectively meet the diverse needs of every child given these circumstances I recommend the hiring of an additional special education teacher at Coyote Trail Elementary this additional resource will not only alleviate the strain on our existing staff but also ensure that each student receives the individualized attention and support they require to succeed academically and socially with an additional teacher hired at approximately $56,000 we can reduce at least two filled special education Aid positions which would cost about $63,000 this position change would result in a savings of about $6,000 to the m&o budget can I have a motion I move the governing board approve the addition of one special education teacher at Coyote Trail Elementary School effective July 22 second any questions yes okay okay so you're getting 10 additional students they have qualified 10 additional students in the last quarter at Coyote Trail okay so so that requires an additional teacher certified certified teacher So currently there are two teachers and they would are at over 60 students there're always our new students and we always uh tend to identify additional students during the school year we currently have two special education Aid positions posted to assist the two existing special education teachers but we feel a better option would be to hire a teacher instead reduce the case load of all three teachers and provide that support through a teacher versus 28s right right that's where I was going so so one teacher replaces two AIDS yes that is Miss Clem's recommendation who's Miss Clem the director of special education um okay now I know the AIDS provide a a vital you know they fulfill a vital role they do so are we gonna are we gonna you know few months in find out that we need AIDs that we got you know Aid positions that we got rid of I don't anticipate that based on this change I think that this teacher can provide those services within the classroom and as resour resource pullout services but should our case load explode at Coyote Trail we could be coming back to you that's a different story right right yeah right but I no I think Miss Mrs Clem's recommendation is that this would be a better support to Coyote Trail students okay thank you you're welcome right all those in favor I I I okay item j13 all right I'm bringing before you tonight policies revised as a result of negotiations with the Mirana Education Association and the meet and confer process with Mees in policy GC K there are two minor revisions one Dr streer already mentioned the number of years probationary teachers must remain in their original assignment to transfer be changed from 3 to two and amending the date for year in contracts to be June 15 rather than July the second two policies are pertaining to retirement of support staff members and retirement of professional staff members and there are substant substantive changes to policies gdq C and gdq that include the number of years a individual must be employed by the district to qualify in the district's retirement program have a motion I move the governing board approve the revisions to policy GC yeah I wented to add one just one more quick sentence sorry uh I'm recommending you approve those two policies without the last two sentences that were added at the the last minute based on our conversation and executive session okay so I move the governing board approve the amended revision to policy jck professional staff assignments and transfers policy GB QC retirement of support staff members and policy gcq retirement of professional staff members as presented second any questions I just want to say that okay so what we're talking about here folks is that the the language change in the policy says that this policy shall be effective for those individuals who executed a contract with the district after its effective date well that effective date is today there were a lot of teachers and staff executed contracts prior to today so we don't want to exclude them from this so that's we're cleaning that up thank you all those in favor I thank you next item is j14 this reading hello president Lopez members of the board members of our audience I'm very excited I think you Sav the best for last all right no um y'all are doing a great job so it's the summer good mood you all no y'all are doing doing a great job so this evening uh for this particular item I'm bringing forward a a proposal with um a proposal that we are going to have with the United Way so back in 2016 we entered into a partnership with the United Way and we've been engaged in programs and projects with them through their crados of career program for early childhood ly early childhood education post-secondary outcomes as well as middle school math and so a couple of years ago we had a very similar project involved involving middle school math where our Middle School Math teachers met on Saturday they learned together as a community of practice and they grew and they learned and they studied pedagogy and content what we would like to do with this project is extend some of the lessons that we've learned with our sixth grade program and extend it to grades seven and eight Math teachers as well so all six7 and eighth grade teachers would be engaged in some programming to support a review of them the math content reviewing of math pedagogy as well as giving some of the giving the teachers the opportunity to observe in each other's classrooms and engage and focused coaching Cycles with our middle level Math teachers in grades six through eight not just with grades six so that is why we're excited to bring this partnership to you tonight for approval can I have a motion I move that the governing board approve the memorandum of understanding partnership working to improve Middle School mathematics instructions between Morana Unified School District and the United Way of Tucson in Southern Arizona second any questions yes okay so just so I understand really so they understand of course I have it in black and white in front of me so this agreement is providing funding for that extra for the extra work that those teachers are going to be doing yes so the United Way is generously providing our school district with with funding so that we can pay teachers to participate in activities outside of their contract time or during their planning time and also to provide substitutes and resources for teachers so that they can go and engage in all of the work I described so so this is free to us we are um recipients of this yes we are incredibly grateful for the partnership that we have with United Way and their cradle to Career program in fact if you go on their website almost all of the pictures that are on there are of musd teachers and so we continue to be proud benefactors of this partnership and we're grateful uh for their ongoing support of our aligned work thank you all those in favor next item is j15 yes all right for my second item this evening I'm bringing forward to you uh a recommendation for an approval and an adoption of a tier 2 reading program and so a couple last year we were here we adopted the Scholastic program for Implement Scholastic and Foundations programs for implementation in our elementary grave levels aligned with move on when reading so the move on R when reading legislation that was put into effect in 2013 says great you need a tier one program so check now we need a tier two program that's approved by the state in order to make sure that we're providing tier 2 supports so we followed a very similar process that we did with our tier one approval prog their tier one selection process we convened stakeholders uh into the tier one uh program selection committee and so tier two are students who might need a little bit more so our special education students and also students who struggle with reading and phonic skills so we brought together reading special Specialists literacy leads special education teachers school and District leaders um we came together worked together selected a program and that program is being brought to you this evening for consider consideration for adoption and approval the program is the 95% group uh aligned with our district policies we did put this program out for public display today at five o'clock that window closed uh we had one individual come and take a look one of our teachers came and took a look at that particular program so if approved we would then work to secure the resources and then provide training and support to our tier 2 instructors and supporters of literacy across the district next school year can I have a motion please I move that the governing board approve the 95% group as a tier 2 reading and Intervention Program for use in classrooms in the Morana Unified School District second any questions yes so what what is tier two so tier one is we want to make sure that we provide instruction to all student students and so when so when some of the when those students that we provide tier one instruction to when they still continue to struggle and need additional supports in order to be successful then we provide tier two or a more intensive level of support for those students and so not all of our students in musd would be exposed to the 95% group just students who may need a little bit more and so we're actually asking the board to approve this for not only our Littles but for K12 because we do have students who have been either a part of our system maybe they have a a disability that prevents them from being able to decode words so that we could use this at all grade levels in order to help students learn how to read with more fluency and is this based on the science of reading it is excellent music to my ears thank you so is this a during classroom time or after class or just it would be during the school day one of the things that's really type thing we actually have intervention time periods built into our instructional day uh it would not be in place of tier one instruction I think that's a really important designation thank you for asking because we feel very strongly that all students should be exposed to grade level content so they have the opportunity to have that exposure but then this would be supplemental to help provide uh to fill the gaps the skill gaps that students May EX exit uh so that they can be more successful in a tier one setting great thank you all those some favor yes J 16 Miss reading all right last one for me tonight so this this item is uh is actually very simple and not very exciting although if one were to read it people might scratch their heads so yeah but you're going to amp it up for us yes I am thank you all right so something that's really important is making sure that we follow our our the state requirements for fiscal reporting of our students however sometimes students have needs that fall outside the bounds of a typical school so we recently got clarification from the Arizona Department of Education that it is important that students who receive instruction at a school site that they are enrolled at that school site so that we for the time that they are there in order to make sure that uh we are able to then draw funding aligned with the school that they are attending at the time and so that seems really simple but sometimes there are students that don't fit into the traditional boxes that we have and so there are times when we have students with IEPs that may require them to be at a location for to receive a particular service during a port of their day or we have students who may be engaged in our math acceleration model that fall outside the bounds of instruction offered at their grade level and they need a little bit more so a couple examples we had a special needs student uh at Quail Run who needed very specific supports and we had a teacher that was available to provide those supports at Quail Run and so the student attended essentially experienced seventh grade at Quail Run instead of having to transition to Torita where those supports weren't going to be there and we didn't have to hire somebody else to provide those supports so what and then on the other end with acceleration we had an amazing sixth grade math leete at Ironwood this year take algebra at Mountain View High School because that's what he needed in order to continue with his math progression and so what this item does is it provides us the opportunity to draw funding and enroll students at grade levels outside the bounds of traditional of our traditional uh leveled schools in order to make sure that we can provide them with the individualized supports that they may need so Morana Middle School would be would go from just being approved to offer supports from just 78 to 5 through eight Morana High 7 through2 Mountain View 7-2 and talita 5-8 but really this is only on these individualized circumstances where we just need to be able to provide kids with what they need and this provides us with the opportunity to do that and not have to and also be fiscally responsible with the resources that we have in our district so this would actually go into effect next year we have um a student at Quil run who is slated to attend talita middle school and take the algebra course there instead of of having to have the student do it on distance learning without a teacher I move that the governing board approve the Arizona Department of Education entity grade level additions second any questions no you explained that exquisitly thank you all those in favor I I next item is J1 17 so uh a little background on this is is on our superintendent contract there are three goals that he will complete he has completed two and when it will be coming up in the near future before December right November 1 okay November first so when we read the motion it's he's doing an excellent job so go ahead I move that the governing board approve of 66% to be paid to Dr Daniel streer superintendent based on the 2023 2024 performance pay second all those in favor I I next item is item okay is there any board member request yes I want to have an agenda item where we talk about board member attendance at board meetings meaning you know specifically um if if we're here having a meeting then we should be here having a a meeting not not calling in on the phone because otherwise we could all be sitting at home tonight calling in on the phone this is not the first time so thank you we'll move on to item L future meetings the next one is August 8th item can I have a motion to adjourn I make a motion that we adjourn second all those in favor hi thank you happy summer no stay stay dry thank you byebye e e e

certain amount so the school corporation is required to hold two public hearings um it's preliminary uh determination to issue the bonds this would be the first of those two uh hearings notice of both public hearings was published in the joural review in the paper on May 30th um of 2024 and was also sent uh via first class mail to the Montgomery County Clerk and any organizations that requested such notice provided by the Indiana code 6-11 - 20-31 the proofs of the publication of the notice of the hearings are in in your packet as well so um at this hearing um all interested people can give testimony Andor ask questions um concerning the renovations and improvements to school facilities including deferred maintenance HVAC Improvements roofing improvements site improvements and the purchases of the purchase of buses um hereby known as the project and uh the purpose uh there's two purposes to the hearing one to inform the public as the proposed project and two to allow all interested parties taxpayers and patrons of the school corporation to voice their opinions as to the project and ask any questions which any questions will be answered U by the administration so um moving next into in your packet you do have um a three-year Capital project plan uh that outlines not this one electronic under the public hearing copy of three plan um so you'll see in there um the the planned work out the buses um which we did I'll speak a little bit more on later on some of the specifics of the the grant that we received but um that you do see a a credit there um back from from being awarded the the Federal grant there for purchase of of two electric buses uh with that there is some um the charging installation some electric work that we'll have to do to be able to handle the Chargers uh we have uh some work planned for uh the baseball uh field and some drainage issues that are occurring out there which has resulted in some some canceled and moved games um so that piece is there playground um at Wilson and at hose um and then some some site improvements with uh Hoover with some parking lot U their one ENT um some Limestone work that needs done sidewalk um things there as well and then in year two you see there um the CHS uh field Turf um has how long has it lasted oh [Music] going into it 12th year I think yeah so um tennis courts we've got some cracking that if we don't take care of those we'll become significant issues with the freezing and th and things so we got some some cracks that are widening um and again Park parking lot things and and we've talked about CMS and the new building there but um it is hard to believe there's some things coming around um so that that are going to be needing uh to to get some maintenance so looking at at carpet replacement in those rooms and uh it is a lot of use um and uh also looking at uh the entry at the middle school as well the vegle is there um but once you are hand the office it is open um then to the building so looking at doing some things there to to add some security to the office that at the middle school um timeline of this would would run through 20 May of 2027 so when you look at that that third year outpa we're looking at a three-year plan um at that point we would be um looking at other funding whe that's under the bond or operations um but at that point so that's more our planning versus what we be going uh towards the money with this with this ge Bond thank we've talked about this over and over that we're in this situation because of our low operation funds um our operation funds are based on our assess value we have one of the lower assess values per student in the state which means that you know for our six to7 million operation fund that we need you know our Levy only brings in about 3 six million so we have to move funds from the education fund to cover those needs and which then has meant a lot of these things like parking lots and stuff haven't been done um and so this is a way to kind of take care of deferred maintenance and to not have to take more out of the education fund and we appreciate you know we worked with ice Millers our bond counsel and Banker Tilly our financial adviser and the best the good part about this is is we are in a situation where we can actually do these projects and continue to allow our tax rate to slowly come down um and work through that so that's in your packet also that kind of shows that we can actually do this and bring down the tax rate so because they are able to you know work things out so that is good so we talked about it before but I think problems that we face in the school corporation is where the boundary lines are um not an easy not an easy fix there but once you cross the railroad tracks on the North side that's North Montgomery 150 is South Mar to the [Music] South so yeah we're kind of landlocked but uh it's the way it is so whose genius idea was that back in the day to have a really small comp Corporation and two school buses two school buses all we had walk school that is one thing that's in here is this is our way to purchase buses because the way that we had been purchasing buses is not so even with the significant Grant we still coming along so and we were driving buses for 15 years where most people trade them in after 10 so one question you mentioned that we're going to have to be up the electric for the buses will we be able to meter that for those buses separately I mean it's going to pass through the main meter but I'd like to know are we spending $110,000 a year on electricity for buses or was it 2,000 or 4,000 I don't know if that's you know so we doable we met with John um Douglas just this past week and um and he he did give us some some numbers and based off of the the charger we would be looking at getting um and and the battery that would be coming in the buses um the projection is $380 a month uh for one bus so we got two buses times two um so um when you look at what we're spending in fuel it is a it is a significant stat um so I just like to be able to document that we are looking at with CLP doing the separate meter for this with the installation involves a whole new panel separate from the rest of the building and transportation which would allow for some of those things to yeah that will that be capable of expansion we think if we do the separate panel it will set us up better um I there could be a time depending on where the electric stuff goes that we still may have to to do something but but doing it that way does s a little bit better at least in the thene term for some additional buses I just think you know more and more going that way that I like to be able to say yes document we save this much fu time because we'll be able to handle four right away with the charger that we're looking at is just two right so one charger but it's two ports um and initial that we had from CL andp is that we could handle up to four before we would need to be able to do something different so will be first in area to have we'll be the first ones in Indiana to have the stnos D style bus [Music] smile we heard from him in very quickly so good anything else we call for any public input which we kind light on the public so comments doesn't even live in the district she can't [Music] all right then I will at this time close the public hearing um moving on to Personnel all right uh retirement Dave Whitehead so been maintaining the high school my entire career so um yeah know he some of the the projects that we've done recently like with controls and and some of the Bell things that as we were doing projects at the high school we were like well we kind of need to do this because Dave's the only person that knows how this works or knows how this works and um so he's been excellent he has coached um he just has been phenomenal of taking care of Crawford zille high school and has been an amazing maintenance man and coach and just member of the CHS staff so do recommend the board approve they retir all in [Music] favor next section we got resignations so B there so I would recommend the board approve um all resignations and section B of personnel I Mo approval all in favor and hiring so auy Fields will be a h elementary teacher um Jennifer Raider um comes to us from damil area so excited to be a third grade teacher Jessica pel would be a lead preschool instructor Gabby Dominguez Wilson Child Care Aid Morgan BS Wilson developmental preschool a three different mey Melton is helping us for summer school as an aid so she works at um summer school in the morning and then comes over here and works out of our office that is Mr Milton's daughter yes and Eden pile is a teacher at Nicholson North Montgomery l so and Paige Palmer and Nicholson media specialist so um we had kind of gone away from having media specialists in the buildings um I would like to try to bring them back I think that um you know the these individuals who are media Specialists have just a greater sense and a greater training right they have them the the tech and the library um knowledge and you know want people in our our libraries who can help kids pick out books and then also help them through the world of um you know media so I think it's important that I think when you guys that were involved in the reorganization that was part of your commitment was that we have related arts teachers that were licensed so so I recommend all the hirings and see do we know where Eden she sat in her third grade not sure yet I believe it is second but she's a new graduate yes so yes Aubrey and Eden are both fresh out of college so [Music] and I move approval of these all in favor okay moving on uh consider decision to cancel teacher contract based on production Force yeah I hope never have to do this in my career but um with yeah so this reduction in force removes the Middle School Alternative Program teaching position and Adam Simmons um Adam is going to go to the youth Service Bureau he's been hired by the you service buau to run their middle school Alternative Program um so we were able to find him a home but um Esser funds had created a position that moved Cindy Pierce out of the alternative program um and then Adam was hired in to cover that um with a the Esser funds going away and then with us with the alternative program at you service be and with the Virtual Academy we no longer need that position and there just wasn't the right home for Adam in his license situation so I think he is working on his business license um he's still going to continue to coach with us and hopefully there will be a day where we have him back but he will he'll be a great employee for the Youth Service Bureau and and his alternative background is perfect for that so I do recommend the board um except the approved the cancellation the teacher contract based on reduction and force is Cindy back in her original classroom no she is not in the alternative classroom so she actually will go to a science okay yeah so we will not have the in-house alternative program after Middle [Music] School second all in favor all right I'll um so just a couple of things to note debt collection uh with our efforts these last 6 months we have been able to collect about 25 to 30% of the debt that we did send to our collections Partners um the current debts that are still there uh we'll continue in the collections process hoping that we can still collect from those and then um this during the summer months we'll review our negative lunch balances for inactive students those that have graduated or transferred out and we'll add those to the collections agencies um by August uh grants we're starting our big push right now for federal grants in terms of writing getting the new ones going uh we're currently still waiting for the Department of Education to give us our allocations uh for all of those grants for the next school year um then it also starting budget season for the 2025 calendar year um starting with pre-budget documents start on those today uh they do by the end of the month and then we'll be in full swing getting our next calendar year DG dgf budget season going um well it'll will involve two meetings this fall to get it all approved and have hearings and then a lot more information to come as we get it my apologies I okay I've been out I've been out the last couple months so my apology all right okay um so we talked about a little bit but yeah Transportation uh world it was exciting to to hear that we had then uh awarded the the grant for um the electric buses it is for two units um so not being a prioritized um District we don't get the full amount it's still a significant amount so um 200,000 per uh bus so we were awarded 400,000 so we're currently working through um next steps of of planning with line electric on on what that will be so we met um actually just yesterday afternoon via Zoom talked through some of the um charging things um with them and and they are working through some some final pricing uh points as well so they do wait until the grant is awarded and they know what's what's being worked there and what districts have and and then they do work um with the price points from there so I will say they have been really really good to work with from that aspect is they're they're still looking to provide some some further discounts in the pricing yet now that they know where we stand with the U the the grant so um in in your packet actually in the in the hearing um if you were curious what we were getting the lion D is in there um so luckily for us if the colors come true on what's on there they planned all their Landy buses on blue with their blue bumper and and their blue rims and the blue letter D but no um but yes it it is they are um we would be the first with um with the you the the terms losing me but yeah flat front that works better in the city because it can turn you don't have that so you know um that was the only thing that like when we started talking to electric buses our drivers we went and looked at yeah some of them but they didn't want that nose um hanging out they like The Pusher we already have Pusher bus is engines in the back but it's easier to turn in the city yeah so so it's exciting so there'll be more information to come as as that kind of keeps mve moving along so um and their plant is in Juliet Illinois so about three hours yeah antip uh not exact um I would say best case scenario was somewhere of 25 but probably more likely later of of 2025 so he did say they are coming off the line though the line be so that is good to hear that they are they are pushing them out uh admin building progress uh Foundation walls are complete still working on uh back filling but that should be finished up soon um tomorrow this yeah this Friday it's tomorrow um they they'll be moving to Plumbing underground within the building um and then uh some electrical underground uh this coming Monday so gas water and power utility borings are complete and then SE tie-in will um also be be worked on uh next week so um lot utility uh work work occurring and then they are hoping late next week to uh be for in the slab so um then from there can start to see some walls go up so uh preschool updates uh so Wilson Construction coming along with our expansion plans for next year so floors and rooms that had not yet received new carpet um is is coming along and and the gym flooring and then a lot of work in the uh infant toddler room uh Gary Eisenberg working on the um the wall in there and so that wall is up with splitting that that room and um electrical work is is moving along um in there uh as well so that should be finished by June 30th um and then we do have some further electrical upgrades occurring there once that is complete um that work will be done first uh because we will have to shut the building down uh to get some of that electrical work done once the construction is taken care of and then uh playground equipment for both Wilson and hose um so with the additional preschool classes that hose looking at the preschool equipment uh there and um and then with the toddler toddler uh playground there at uh Wilson so that be um exciting additions for uh for those for hose and and for Wilson with uh with those pieces are those additional hose classrooms are they four-year-old classrooms or are they are 1 three and 14 or right now both will be fours both will be fours yes and um that way yeah a little better for that environment yeah I think um and the space and the toilets and yeah so just just curious it didn't occur to me until we three is that three to four or is that two to Fours that's that's good that's great to have that many kids so we can service um curriculum instruction assessment we had professional development with some administrators counselors teachers for PBIS uh positive behavior intervention interventions and supports uh this was led by Tiffany uh creger with encompassing education um they LED our countywide initiative in 2016 for PBIS and um Diane McKinley had let it that time and uh her staff has grown and Tiffany fer joined us and it it was a good day um refresh our materials resources plans um um core values beliefs um those kinds of things that were in there so that was a it was a very good day positive day for everybody that was there and then um I will wrap up with that all of our schools have received their High reliability School certification in level one as a safe supportive and collaborative culture so HRS level one has been a year-long process um and uh the achievement it takes a bunch of teamwork and and collaboration by by May and commitment so um it is it is a pretty big deal so if you look in Indiana there are only 28 total schools in Indiana that have received certification in um Marano's HRS and we now hold five of those 28 so and Marzano is a um they are a leading researcher um in education and very very well known and respected um and to have that certification with IO is is uh is a big achievement and something that our school should be proud of so congratulations to all the buildings and and those that that did the work into that so it's big deal BR is an excellent job leading that initiative and process and um you know I think we we've been dabbling since really when you go through the Indiana principal Leadership Institute it kind of lead you through they EXP you so we've done a lot of the things but rent and the principles and then my really my favorite part about it is is that you can't make it through the certification process as a principal Until you realize I have to work with my staff because it can't be done by just one person but yeah so once yeah you know that's a whole part of about being a collaborative environment so it's great but Brand's done a wonderful job with that and there's a few of them up but if you by the schools they going to the banners posted and the middle schools is up the high schools is up and trying to figure out PL locations for for our elementaries but um but yeah exciting that is your assistant super all right good evening graduation was a great success I appreciate the attendant uh staff administrators and board members I do love seeing the high school teachers there um and it's it was a good day and I will say that in all of our HVAC issues that we've worked through with our projects I think we actually had the system where actually could handle the gym for once so that was a good thing um mayor Barton's asked me to serve on a housing steering committee we work to create a housing plan so my area of interest in this is to focus on the blight and Rehabilitation housing definitely in our area hopefully we can you see that so it's good to see that there would be a group working there and it does cover the county um but hopefully Focus kind on some of those areas in the city educational leadership uh we've completed all staff evaluations so you know few hundred of those that was good um so that again is one of those that takes a lot of time and people putting effort into kind of work build each other up and go through that um in the personnel management category we did get our IRB compliance report and we were compliant so yeah that is good so um celebrations so I don't know if it's necessarily a celebration that we had the major gas leak outside of POS but it's a celebration of how well the students and staff handled the situation um you know the hose and CHS staff work through it we but it was like the perfect drill for us to have right it was like um because you know we did have a staff member that was having a medication reaction so not only are we trying to load kids on the buses you got a staff get on an ambulance you got so like if you were to do a full scale drill these are all the things you would throw in there it was it was during lunch um so some of the kids had eaten but the the Food Service people made lunch at the high school Lisa Warren was okay that we had food or drink in the gy auditory um so yeah and you know the safety response team of course they we went into action Amber and Brent did an amazing job there food service and maintenance and the ground staff you know just the number of people it takes to pull something off like that is huge but luckily we work it every year year and twice some years so bus drivers um you think of just everything you have to do to pull that off they all do obviously our school resource officers Crawfordville Police Department Crawfordville fire department so I celebrate that we have a community of people that can pull that out can I add to that yeah um once I received the phone notification I thought the K1 building maybe I can be of use guiding or kind of gring and by and I just left I just quit what I was doing drove over and they were already gone I mean so that's how efficient that came off so hats off to everybody was involved and you hate to have to do that but knowing we can is is a good feeling yes and yeah so we learned a lot through it um but I think we know what things have to be tweaked don't and but in general the praise from parents has been wonderful and so so nice to have a situation like that where we're not having to deal with the pr or the mess for weeks so I think there's value and how long ago this process was started right out plunket on our school board what's instrumental with whole starting the whole school safety school safety hard to say that and never with changes in leadership and all that it never went away right just just kept working on it and I think that's obviously really important thing we've kept working on all those years so that when something like this happens it runs smoothly yes it is it it worked very well did they have to evacuate the neighborhood and this building too localized enough it felt really the risk was to the west of w side okay um but yeah but they did feel in trouble but you know yeah so it's not even our gas line so but yeah uh girls tennis team won a sectional Championship um Junior Niara byard um placed 18th in the state in the long jump she's a junior and she's working with coach Morgan year round so that is outstanding baseball won a sectional and Regional Championship so that was good I'm very proud of the boys and uh great for Coach modes I think he was starting to feel the the pressure of not want a sectional with Crawfordville baseball um and the boys were the all sports Conference champions for the sagore conference for the first time since 2009 [Music] so yeah yeah y so don't forget Cara graduation um at 7 o'clock at CHS for on Thursday June 27th I'm re Striker and I'm an aths CMS is Right Care of graduation at CHS this year so we've done it at C last year we were at CMS because we were working the stage I believe but the in did say CS I think because I in my C to all right not aware of any other business moving on to board member Communications uh attended a meeting this week um that the our local United Way M County United Way the former Muffy back in the day um is bringing the Dolly Parton Imagination Library program to Mony County I found out that we were one of only eight counties in the whole state that didn't already have this and in fact the state legisl will cover half the cost so the United Way is stepping up Gina hail is stepping up to coordinate that program and so um I intend to join the committee uh for that as well it's a great dovetail with between the museum and school board and everything else but um super excited about that program to get our kids our youngest kids reading that if you're not familiar with the program which I wasn't I knew about it but I didn't know the details um the idea is you sign up for that and from birth through your fifth birthday kids are mailed a book of the month free to their homes and it's addressed to the kid which is fun and so if you sign up literally you sign your kids up at child birth you can get 60 free books per child to build their home Library if you will and um they use Random House books so local connection too which is great so uh there's going to be obviously a big push to start uh communicating that through it just kind of a soft launch right now the website is finally up now this week but they haven't started marketing and all that yet but um that will be exciting and the plan to work with our preschools and and even the Toddlers and the young kids because as early as we can get these kids right and start reading to them and books in the home and all that so um I think it's really exciting thing for crossford though in Montgomery County to to finally get this prog as well with Dr R's comments exactly exactly all Dove Tails so nice all right Patron comments one last chance hearing none I would entertain a motion to adjourn second all favor right see any exciting for the summer people asking for our data [Music]

we'll start with the Pledge of Allegiance I pledge Al to the flag of the United States of America and to the rep for it stands one nation God indivisible with liy and justice for all want to welcome everybody to the uh board meeting this evening um remind everyone that we are live streaming so we'll welcome those who have joined us um via the streaming um we'll begin tonight's meeting by entertaining a motion to accept consent agenda items have a motion by do I have second second by Travis any discussion all those in favor seven um next we'll ask if anyone is present who would like to speak to any item on the agenda or any other topic hearing none I believe we have a JC EC presentation hello good evening I what's that I gave them one they all got one I'll take [Laughter] it uh in your uh my name is Dustin b I'm uh the director of adult education for J's County Schools I just finished my third year here and um we're proud we're excited to be here tonight uh the first year I got sick and I got derailed I couldn't come last year I can't remember something happened we got bumped so we're excited to be here tonight we have some students via video some graduates here in the building that's going to talk so I won't take up too much of your time I'm just kind of go over some of our stats from the last three years the J County Education Center serves individuals ages 16 and up who want to improve their lives through upskilling their employability we do this through four main programs our hsse classes and testing which is commonly referred to as GED our we eyes which is our Workforce education initiatives with local businesses our integrated Education and Training which is Job and Career Training in our English language learner classes which is new this semester this isn't on here but for two years we tried to get our elll up and going with no luck we kind of packed it in and said we'll come back in the fall and then just in the last month we've had 20 Haitian students show up um wanting to get elll so Jennifer much to her credit kicked it in gear we offered a class and we have 10 that kind of cup 10 we weren't able to serve they're going to come back in August and reenroll we've hired a second y teacher that'll teach in the evenings um starting next semester so we're excited we've had like I said 20 students show up and we anticipate that program to continue to grow and take off since 2021 we've served over 760 individuals we've awarded 112 hses we've had 271 measurable skill gains we um so national average for a measure of skill gain is 66% State average is 68% this year we're going to finish somewhere in the 71 to 72% so 6% higher than national average uh is what we kind of run here in jimm County what we try to do uh over 400 this is the one I just learned this just learned this last week it's new data the date the state just started putting out I think it's pretty cool over 400 of our enroles report successful job placement within six months after completing our program We've ran successful Partnerships with davea Jennings County Schools Majestic care decater Plastics and the J Jennings County Senior Citizens Center We've ran two successful job fairs in an effort to bring together businesses with our students in the community and our big uh kind of program this year we started a pre-apprenticeship program with the Indiana Kentucky Ohio Regional Council of Carpenters Union this program is currently being run in conjunction with our Jan County Detention Center this program guarantees employment for those that can complete the program and they enter straight into the Union without that initial Union that's also waved uh we're proud to say we've had 11 of those this semester they're still in they haven't got the job placement yet we're meeting with the regional reps over the summer to get that set up but we're really happy we think that's a pretty big deal um and next I'll kind of let Jennifer her come up and introduce our students we have three different well I think one no showed us we have two different students and she's going to read that third success story okay right so our first student that we have a video that you guys are going to watch is of one of the new students from our elll class um at the end of the unit one that they did on everyday language they all made a presentation about themselves called all about me and I'll let her name is charet Maurice and this is her presentation that she did [Music] bir [Music] on Christmas I to Vis my family ands I like read books I up at in the morning I will say before she moves on like our first student uh Jameson just to show the commitment level of these guys he was walking from CSL to our building every day it was a three-hour round trip walk uh we were able to I was able to utilize social media we got him a bicycle uh so then that cut his time drastically down and now he's working we we reached out to him today we haven't seen him in a week he's working like 3:00 p.m.

Marcos El pero One Last Time who is the [Music] ghost one more thing sweet [Applause] car so good so good so good [Applause] [Music] get on top of the world hello and welcome to graduation for the ashon High School class of 2024 I am your host galanda Greaves of around the clock and we have a full show regarding graduation and we are starting with none other than the principal of the Ashland High School Kelly sankur Kelly how you doing tonight I'm I'm great I'm very excited for tonight excited for this class they're an awesome class and we're going to have a great night what are the highlights that you're looking forward to for graduation tonight um I think just seeing every single one of them all of them come from so many different situations and backgrounds some have been here since prek and some of have been here for a year and a half and they've all worked so hard to get here and this is the group that freshman year started Co year yep they started in the hybrid year so half and half you know probably did get to know each other until April when we all came back together that year some students here at graduation gentlemen give me your names uh Tyler Pine Jerry Judge Andrew Ain Cameron antonic okay so what are you most looking forward to as part of the ceremony tonight um I I think I think just seeing all my friends and my family you know low one last time um yeah I think so I like the speeches looking forward to the speeches um yeah some of my friends work really hard shiran just got off his boot recently so it'll be nice to see him walk again I'm excited to see everyone graduate one last time and just spend time together with everyone so this class had the issues of covid as freshman coming in that first half of the year how do you feel you've recovered from that as a class I'll start on this side um it was tough but um I think we made it so finally here right meeting up again like brought us all back together um a lot of us like to go fishing uh shout out to good kids fishing a big quote that one of the football coaches would always say is uh tough times don't last tough people do and that's exactly what happened that works that's okay so we are here speaking with another group of students what has been the hardest thing of senior year think about that a second hardest thing senior year uh showing up to school showing up to school yeah like maintaining everything like equal like you know what I mean like having time for everything cuz there's just so much to do that you like you don't have time so the hardest thing for me was probably just like juggling everything at once and yeah just um just doing schoolwork and like having a job and just being in sports and the hardest thing about senior year was figuring out what I wanted to do next year cuz I went back and forth with ideas and didn't really know what I wanted to do finding yourself and like finding like what you liked and what you didn't like getting up to go to school in the morning applying to college and like passing classes like waking up in the morning and like doing [Music] homework what has been the best thing of your public of your education here in Ashland I think the best thing about my experience through the ash school system here's my buddy Quincy uh it's definitely all the friends that I've made along the way uh I've gotten to know so many great people and even teachers as well who have just helped me came in fourth grade new student but I found a I found a second home here in Ashland and I'm probably going to see a couple of these guys over here at my wedding hopefully one day I feel like these bombs will last forever uh just seeing everybody grow up we all started off having our mom tie our shoes and now we're all buttoning and tying our dress shirts on by ourselves putting our cap and gowns I got my my wonderful vice principal Dina students missel over your smiling on me I couldn't have done it without her my mom and dad just want to say thank you to them I'll pass it down to my friend Chase hey Chase yeah I mean I hate to be too repetitive but my answer is going to be pretty similar I mean it's just you know the people along the way the community I felt just I felt so supported my entire time here and this this this last week has really only reinforced that I mean we've had like a special week for senior activities we went to canaby we had a little like a boat cruise a senior banquet and honestly I just like it feels it Felts so special just being a part of the community here you know and just feeling supported so yeah my favorite thing would probably be all the teachers and Friends of me throughout the past years I've been here and all of us coming together yesterday at the boat cruise in like all one family basically and my mom and dad have been my main supporters and I just want to thank everyone favorite thing about Ashlin um honestly people meet got two great friends here three if you include this kid but it's just a joy to be around these people um everyone makes you feel welcome and it's just a great place to be so this young gentleman is a little bit special he's not only a senior but he's also been someone who has helped a lot with waa Sports so how has how has that made your experience here different I mean only for the better I've been doing work with WCA for the last 7 years now so I started the start of middle school and gone all the way through senior year I've got to do every sport imaginable from like lacrosse to baseball to even a swim meet during the co year which was kind of crazy and I mean it's just been it's been a wonderful experience it's what I want to do in life and I've just gotten you know so much good experience and so much you know good time on on air on the mic and it's it's just been it's been wonderful great what was your favorite sport basketball I didn't come in as like a huge basketball fan but it's so much fun to announce there's so many ups and downs twists and turns I mean it's it's just exciting it's so yeah it's got to be basketball well thanks for taking a few extra minutes to chat with us and good luck who knows maybe you'll come back and help us out on some mic stuff in the future okay we are now speaking to a faculty member Ain remind me of your last name Cameron Ain Cameron uh what do you teach here at the high school I'm a special ed teacher here um I work with all grades 9 through 12th um with kids with social emotional um disabilities and I also co- te some years so so social soci social emotional must have been big with this group this these are the kids who came in as freshman hybrid yes absolutely how has that impacted their education you think um it's definitely been different I think just being home for those years during the pandemic um on devices um coming back and getting back into the swing of things um was tough for a lot of these kids um but we're psyched cuz they were all pulling they all pulled through which is amazing um yeah so I I'm proud proud of all the students well we are about to head into graduation but before we did that we had to grab some parents of some graduating seniors we have Heidi hello and Glenn hello and they are both parents of seniors how are you feeling tonight excited and a little sad and Glenn you know I'm thrilled for our youngest we've gone through this a couple times already and now to see our youngest going through it it's uh going to be interesting not walking in these Halls anytime soon so well you know they always get you back somehow they all right I don't I can't argue with I come back every year for the reality that's true indeed that's exactly right I'm happy to how has this year been for you and your student my older child was a graduate during Co and so this was a completely different experience and there's a lot of really cool things that take place at your senior year but it there's a lot of stressful things that take place during the senior year so trying to balance out have how to have a fun and exciting year yet all of the planning and all of the um the stress about next steps it can be a little overwhelming now is this your first graduating from high school or have you had other no this is well I had the first one during Co so um that was a very different graduation experience as Glenn knows cuz we shared that graduation yeah yeah and your thoughts about the year for my son for you and your son you know I feel like there are moments that went by really really fast then there are other moments where I'm like are we there yet and so I'm glad we're here I'm excited for our kids um I told him after tonight you're now going to be a 13th grader and he laughed I wanted cuz he was feeling a little anxious kind of about tonight and so no I'm thrilled for our kids and kind of their future and what's going to happen great well thanks for taking a few minutes to chat with me congratulations to you cuz we all know the parents work almost as hard as the kids to make this happen so thanks and good luck yeah appreciate it thank you all right okay now we're going to head into graduation TV too much [Music] all you need is time all you need is time time time to make me B give it a try don't be rude put it to the test then I'll give it right back [Music] you it's cold on the shoulder and you know that you get a little longer every day kick it around take it to town try to defy what you're feeling inside better be strong Your Love belongs to [Music] us it's cold on the shoulder know you get [Music] all you go is f all you need go is fi f f to make show I want to know everything you done if you get a ch ch it to the eso [Music] let it rain let it Pour Let It Rain a whole lot more I've got them be for let the rain come on down let the folks Deep River Bo [Music] I'm so sorry I [Music] we also exist to educate residents about nutrition and sustainable agriculture while building community and contributing to a vibrant Town Center in Ashland which I feel as though we accomplished through the mission of our org cheers to another great season of markets and special moments and let's hope that this season has better weather than last year to the to the vendors and all of those that have been working behind the scenes to prepare for this Market season and on behalf of the AFM team I just wanted to welcome everyone so thank you for joining us today I'm going to have Michael Herbert Our Town manager come and say a few words as well but thank you all for being [Music] [Applause] here thank you sasia um welcome everybody glad to see you here for another season of the farmers market again my name is Michael Herbert I'm the town manager here and I've been here I've been involved in the market for uh 11 years now so and it's still going just as strong now as it was when I started and just as was a few years before I started so so many people to thank to um you know who bring this Market to you every Saturday during the summer um in terms of all the volunteers uh want to give out thanks to them as well as all the town employees that help make it happen especially our Department of Public Works they do a lot of work to get this place ready and keep this place maintained um for your enjoyment but uh again I hope you enjoy the market here uh again it's something that's you know it's not just about goods and and services and getting fresh produce it's about community and it's about meeting with your neighbors and uh just developing that sense of camaraderie and friendship that really helps make a community and you know one of the great things about the farmers market is it's not just in the summer and it's not just in the shoulder Seasons uh our Farmers Market crew does work year around to uh make this town the best that it can be so uh thank you to everybody who's involved in making this happen thank you uh patrons and attendees and at this time I would turn it over to our select board chair y thank you Michael uh I'm Yolanda grees I'm the current chair of the Ashton select board I would also like to recognize some of my other fellow select board members who are here Joe manani Claudia Bennett and Brandy Kinsman we love the Farmers Market it is a great place as Michael said to connect with your neighbors I know for myself I walk through the farmers market and there's people I get to see in the summer that I don't often see throughout the year because we're not in a community place as I was thinking about this it brought up the memory of the show Cheers where everyone knows your name and a lot of people here in Ashland know each other and that Community feel is just great I would also like to thank the volunteers who run this wonderful event uh the Farmers Market has really brought a lot of wonderful things to Ashlin we have vendors who started here at the farmers market who then became brick and mortar stores here in Ashy and that's the kind of Economic Development and progress we like to see I'm obviously being too lcky so welcome to the first day of the farmers market we hope to see you here every weekend that you get your vegetables you see the vendors and you see your neighbors so on behalf of the select board thank you to everyone who helped make this happen and enjoy the summer thank you I have one last thing to do I'd like to introduce railroad house there our annual first band of the summer here at the Ashland Farmers Market enjoy their music yeah it is oh okay y check check check check check it's not whistling [Music] now check [Music] I'm squealing highend back it off to neutral [Music] so it's uh let's see how it goes man [Music] I out that's [Music] really birthday [Music] hi [Music] I'm so sorry [Music] to [Music] oh [Music] now [Music] yeah we got ice [Music] cream good good time thank you sir [Music] thank you Miss very much [Music] thank [Music] you he likes a night life the bright light is good time [Music] in when part are over welcome back home [Music] know she don't understand them she does the best that she [Music] can good good she's good in love SP of his way on te drop and his it's good good time [Music] h [Music] she's good him in of his way that she don't understand Ro and laughter this [Music] word good heart [Music] let it rain let it for Let It bra hold up I got them deep Riv let the rain come on down let the W keep down I got them de r s Bell and she walks like a water when I got them ain't no see Ain nobody gra me i' got that [Music] give me I got them de I'm going back to show be better than I know got [Music] a [Music] let it rain let it Pour Let It Rain a whole lot more I've got them be forever let the rain come on down let the S I got to be folks Deep River [Music] blue are you need this time are you need this time time time to make me B give it a try don't be rude put it to the test give it right back it's cold on the shoulder and you know that you get a little every [Music] day kick it around take it to town try defy what you're feeling inside better be strong Your Love belongs to us it's cold on shoulder you know you get a little old every [Music] day is f day is f fi fith to make it show I want to know everything you done if you get a trip tell it to the [Music] eso let it rain let it more Let It Rain a whole lot more I got them be forever Let the Rain Come On Down Let the Rain S I got folks Deep River [Music] almost I'm so sorry [Music] l [Music]

Marcos ILO pero One Last Time who is the [Music] ghost one more thing sweet [Applause] Carol so good so good so good so good [Applause] [Music] get on on top of the world hello and welcome to graduation for the Ashlen High School class of 2024 I am your host galanda Greaves of around the clock and we have a full show regarding graduation and we are starting with none other than the principal of the Ashland High School Kelly s cure Kelly how you doing tonight I'm I'm great I'm very excited for tonight excited for this class they're an awesome class and we're going to have a great night what are the highlights that you're looking forward to for graduation tonight um I think just seeing every single one of them all of them come from so many different situations and backgrounds some have been here since prek and some of have been here for a year and a half and they've all worked so hard to get here and this is the group that freshman year started Co year yep they started in the hybrid year so half and half you know probably didn't get to know each other until April when we all came back together that year some students here at graduation gentlemen give me your names uh Tyler Pine Jerry Judge Andrew abkin Cameron antonic okay so what are you most looking forward to as part of the ceremony tonight um I I think I think just seeing all my friends and my family you know L one last time um yeah I think so the speeches looking forward to the speeches um yeah some of my friends work really hard shiron just got off his boot recently nice so it'll be nice to see him walk again I'm excited to see everyone graduate one last time and just spend time together with everyone so this class had the issues of covid as freshman coming in that first half of the year how do you feel you've recovered from that as a class I'll start on this side um it was tough but um I think we made it so finally here right meeting up again like brought us all back together um a lot of us like to go fishing uh shout out to good kids fishing a big quote that one of the football coaches would always say is uh tough times don't last tough people do and that's exactly what happened that works that's okay so we are here speaking with another group of students what has been the hardest thing of senior year think about that as second hardest thing senior year uh showing up to school showing up to school like maintaining everything like equal like you know what I mean like having time for everything cuz there's just so much to do that you like you don't have time so the hardest thing for me was probably just like juggling everything at once and yeah just um just doing schoolwork and like having a job and just being in sports and the hardest thing about senior year was figuring out what I wanted to do next year cuz I went back and forth with ideas and didn't really know what I wanted to do finding yourself and like finding like what you liked and what you didn't like getting up to go to school in the morning applying to college and like passing classes like waking up in the morning and like doing [Music] homework what has been the best thing of your public of your education here in Ashland I think the best thing about my experience through the Ashland School System here's my buddy Quincy uh is definitely all the friends that I've made along the way uh I've gotten to know so many great people and uh even teachers as well who have just helped me came in fourth grade new student but I found a I found a second home here in Ashland and I'm probably going to see a couple of these guys over here at my wedding hopefully one day I feel like these bombs will last forever uh just seeing everybody grow up we all started off having our mom tie our shoes and now we're all buttoning and tying our dress shirts on by ourselves putting our cap and gowns I got my wonderful vice principal Dina students Miss Chelle over your smileing on me I couldn't have done it without her my mom and dad just want to say thank you to them I'll pass it down to my friend Chase hey Chase yeah I mean I hate to be too repetitive but my answer is going to be pretty similar I mean it's just you know the people along the way the community I felt just I felt so supported my entire time here and this this this last week has really only reinforced that I mean we've had like a special week for senior activities we went to canaby we had a little like a boat cruise a senior banquet and honestly I just like it feels it felt so special just being a part of the Community here you know and just feeling supported so yeah my favorite thing would probably be all the teachers and Friends of me throughout the past years I've been here and all of us coming together yesterday at the boat cruise in like all one family basically and my mom and dad have been my main supporters and I just want to thank everyone favorite thing about Ashlin um honestly People You Meet got two great friends here if you include this kid but it's just a joy to be around these people um everyone makes you feel welcome and it's just a great place to be so this young gentleman is a little bit special he's not only a senior but he's also been someone who has helped a lot with waca sports so how has how has that made your experience here different I mean only for the better I've been doing work with waa for the last s years now so I started the start of middle school and gone all the way through senior year I've got to do every sport imaginable from like lacrosse to baseball to even a swim meet during the co year which is kind of crazy and I mean it's just been it's been a wonderful experience it's what I want to do in life and I've just gotten you know so much good experience and so much you know good time on on air on the mic and it's it's just been it's been wonderful great what was your favorite sport basketball I didn't come in as like a huge basketball fan but it's so much fun to announce there's so many ups and downs twists and turns I mean it's it's just exciting it's so yeah it's got to be basketball well thanks for taking it a few extra minutes to chat with us and good luck who knows maybe you'll come back and help us out on some mic stuff in the future okay we are now speaking to a faculty member Erin remind me of your last name Cameron Erin Cameron uh what do you teach here at the high school I'm a special ed teacher here um I work with all grades 9 through 12th um with kids with social emotional um disabilities and I also co- te some years so so social soci social emotional must have been big with this group this these are the kids who came in as freshman hybrid yes absolutely how has that impacted their education you think um it's definitely been different I think just being home for those years during the pandemic um on devices um coming back and getting back into the swing of things um was tough for a lot of these kids um but were psyched cuz they were all pulling they all pulled through which is amazing um yeah so I I'm proud proud of all the students well we are about to head into graduation but before we did that we had to grab some parents of some graduating seniors we have Heidi hello and Glenn hello and they are both parents of seniors how are you feeling tonight excited and a little sad and Glenn you know I'm thrilled for our youngest we've gone through this a couple times already and now to see our youngest going through it it's uh going to be interesting not walking in these Halls anytime soon so well you know they always get you back somehow all right I don't I can't argue with I come back every year for the reality that's true indeed that's exactly right I'm happy to how has this year been for you and you're student my older child was a graduate during covid and so this was a completely different experience and there's a lot of really cool things that take place at your senior year but it there's a lot of stressful things that take place during the senior year so trying to balance out have how to have a fun and exciting year yet all of the planning and all of the um the stress about next steps it can be a little overwhelming yeah now is this your first graduating from high school or have you had no this is well I had the first one during Co so um that was a a very different graduation experience as Glenn knows CU we shared that graduation yeah yeah and your thoughts about the year for my son for you and your son you know I feel like there are moments that went by really really fast then there are other moments where I'm like are we there yet and so I'm glad we're here I'm excited for our kids um I told them after tonight you're now going to be a 13th grader and he laughed I wanted cuz he was feeling a little anxious kind of about tonight and so no I'm thrilled for our kids and kind of their future and what's going to happen great well thanks for taking a few minutes to chat with me congratulations to you cuz we all know the parents work almost as hard as the kids to make this happen so thanks and good luck yeah appreciate it thank you all right okay now we're going to head into graduation want TV too much

e e for spe yeah should how warm it is outside should know it was be crazy here it was great yeah husband's birthday wedding no care CH okay now I know to bring spe change good evening everybody it's 5:30 welcome um uh opening session call to order and roll call um 101 call to order uh land acknowledgement uh Board of Trustees of Alamar Union School District does hereby acknowledge that the district schools and Facilities sit on the traditional lands of the M people and the Board of Trustees further acknowledges with respect and reverence San Francisco Bay area for their stewardship of these lands and I'm going to ask you to stand for the Pledge of Allegiance pleaseed Al to the the United States of America and to the Republic for which it stands one nation under God isible with liy and justice for all so going on to one oh hang on first a point of order Madam president you did for you did not yet ask marel to call it a roll call with the members thank you for uh letting me know and um Miss marel can you please do the rooll call thank you trusty fan today is a regular board meeting of June 13 2024 at 5:30 p.m.

e e e and welcome to the June 13th 2024 uh regular meeting of a Board of Trustees we are reconvening and we ask that you please now stand for the Pledge of Allegiance place your right hand over your heart ready begin IED Al to the flag of the United States of America and to the for IT stand Nation indivisible andice and um what I wanted to say for our um moment of silence it's coming now to the close of our uh educational school year and fiscal year and our thoughts move to times of relaxation for those of us who are um not working or will have um take time off for a few days um I wish this to be a time of Rejuvenation and also some reflection um time to refresh reconnect but let's um make a resolution that in the coming next year that we all reaffirm our commitment to this institution we call education and what we believe and reconnect to our why so could take a moment thank you all right now the assistant Clerk of the board of trustee will report on actions taken during closed session thank you for item 4.1 no reportable action taken regarding public app employee performance evaluation superintendent 4.2 the Board of Trustees by a vote of 40 approved the settlement agreement with student 4.3 no reportable action taken regarding negotiations 4.4 no reportable action taking taken regarding Personnel 4.5 the Board of Trustees voted by a v 40 to make the following appointments effective July 1st 2024 Amy Maya director of human Serv resources Lauren cler director special youth youth services [Applause] for 4.6 the Board of Trustees voted 40 to dismiss employee hr-2 21-24 d72 4.7 the Board of Trustees voted 40 to accept the agreement with employee hr-2 23-24 d73 4.8 the Board of Trustees voted 4.0 to accept the agreement with emplo HR -202 3-24 74 and that concludes the Clos session thank you and um before we allow um Amy Maya and Lauren claser clater to come up here we had um appointments on May 10th and we had uh the folks that were appointed here today and we'd like to um uh address them and allow them to um speak so uh Tess melendres ass assistant principal of Anaheim high school thank you good evening everybody um board President Ronald tro Board of Trustees Mr matsuda in cabinet thank you for the opportunity to serve as assistant principal at Anaheim High School I am both humbled and honored to be returning to Anaheim high school and working alongside Mr ceros the administration team staff and students reflecting upon the past 10 years the district has invested in me and cultivated my talents as a school psychologist and later as a program specialist now as an assistant principal I'm looking forward to cultivating the talents in both our students and staff as well as continuing to serve our great Community I would be remiss if I didn't thank Amy Maya Celeste Krueger and Lauren ker for their mentorship and mentorship and encouragement over the past few years I would also like to thank the catel administration team for their Insight compassion and honesty this past school year lastly I would like to thank my husband Carlos melendres friends and family both uh biological and chosen who are here today uh for their support along the way thank you very much yes Tess Tess would you uh introduce your uh your support that's here today oh yes absolutely so my husband's here Carlos melendres [Laughter] [Applause] sorry I have um Edie Z Jack is here Robert or Bobby Flores here is here s Perez thank you jyn Kyle is here with her husband Ryan as well Amy's here I heard with with Lauren as well CEST so there's a lot of people here that I've grown to know and over the years Carl of course too thank you very much welcome board yes all right Daniel Lou assistant principal of Cyprus High [Applause] School good evening board president Board of Trustees superintendent matsuda and cabinet thank you so much for this opportunity to serve my community and thank you for my community for also believing in me I'm incredibly honored and just grateful for the opportunity because not only am I serving a school that is in a district that I've believed in and I truly think is best for students but it's my own community so I know that I'm impacting my neighbors I'm impacting the people that uh I'm directly around and to me that means so much and I also want to thank Magnolia high school because Magnolia High School has allowed me to flourish with so many mentors like Aaron chow and uh just the different assistant principles who've helped me along the way um I know that Bobby's here as well and just having the conversations with them there's a moment when you just think yes yes yes like everything aligns and that's when I knew that you know this district is special to me and it's something that I'm proud to continue working in and most importantly thank you for Cyprus for believing in me and my family for being the biggest supporters my wife is uh out there with my daughter so thank you Monica thank you Emma Emma doesn't know how to say hi only bye-bye so anyways thank you so much and I look forward to working with you all Bravo Daniel and Ryan Kyle assistant principal of Savannah High School good evening everyone I'd like to thank the Board of Trustees superintendent matsuda and members of cabinet for the opportunity to serve as an assistant principal at Savannah High School I stand here today both humbled and inspired and I'm committed to fulfilling the duties of this role to the best of my abilities I joined Anaheim Union High School District in 2005 where I started my career as a math teacher at Anaheim High School due to the collaborative and supportive nature of a ahsd I always felt empowered to grow as an educator especially grateful for the guidance and support I received from Robert salivar and Ruben Kos who served as uh two of my former principles at anim high school they always encouraged me to take on leadership roles celebrated my successes and modeled exceptional instructional leadership I want to extend my appreciation to all of the dedicated and compassionate Educators we have so many of them here tonight that have had the pleasure of working alongside over the years I'm very proud of the work we've accomplished together and I look forward to New Opportunities ahead I want to acknowledge all of the students who make working in education such a rewarding experience and their families who involvement in our schools is so valued last but certainly not least I want to express how grateful I am for the ongoing support of my family I come from a family of Educators and their service to the community has always inspired me to continue their legacy uh some of my family was able to be here with us tonight uh my mom if you want to stand uh she's a retired Elementary School teacher uh she always instilled in me to of our uh character in compassion growing up uh my wife a psychologist for our district I must say is always true to her profession and always lends an ear to me when I need a sounding board at home and lastly our daughter Haley yay who motivates me every day to be the best dad and role model for her as she grows up with a spirit of ontological humility I welcome the opportunities ahead to collaborate with district and site leaders ship in this new capacity I'm honored to continue my journey with ahsd and I look forward to serving the student staff and community at Savannah high school thank you very much Bravo Quinton riy director of Maintenance and operations [Applause] I'd like to uh thank the uh board president Board of Trustees um superintendent mat soda uh cabinet I'm just excited I'm really excited if I can be frank if I can be honest um I'm thank um Dr Nancy uh n for giving me the opportunity this is something that um 20 years I've been in the industry and so I I started as a boots on the ground and uh put in the work and so uh I look to bring a culture of consistency I Look to uh come in with a mindset of professionalism Integrity uh but doing it with a smile and so that that that's something that um I really look forward to doing um and I just like I said I just appreciate each and every one of you that's in the room genuinely and I look forward to working with you so thank you [Applause] all right and now Amy Maya Director of Human Resources good evening board president Randle tro Board of Trustees superintendent mattsuda and executive cabinet I'm incredibly grateful for the honor and opportunity to serve as Director of Human Resources and work with an amazing team of people who are dedicated to the recruitment retention and cultivation of talent that serves our number one priority our students while I'm humbled by this opportunity and excited to take on my new role I would like to take this opportunity to honor and thank the people who have supported me during my time serving as a leader in special Youth Services first and foremost to my daughters of my mom who are watching at home thank you for supporting me unconditionally through this thing called life I love and appreciate you all very much to cabinet thank you for your mentorship and infinite support as well as your faith in me to take on the new position each of you has contributed to my success and daily learning in very different ways and I know we will continue to benefit from that in my new position to my Sy family and my Ed division brothers and sisters my accomplishments and my achievements over the last six years are not mine alone and are very much a result of your support I have grown both personally and professionally because of your encouragement leadership and love and I'm grateful to have worked alongside such a talented group of individuals now the fun part to my legal King Carl wedell being a director of specialty services would not possible without you in my corner and I can't thank you enough for all of your wisdom friendship and support but I am eternally grateful that I'm only moving 25 yards down the hall so I still be able to walk over and and use my attorney client privilege when needed Lauren and Christie you have both been the best right and left hand a girl could ask for specially you Services is so blessed to have you as their leaders and I know you will continue to do do great things chrisy it will always be okay and Lauren is your time in the sun now and I wish you nothing but the very best in your new role as director Celeste I can't wait to start our next chapter of our new adventures in HR and I'm so incredibly blessed for us to be a team once again thank you all Quinton Quinton I and I was so inspired by your speech I forgot to ask you to introduce your support that's here my [Laughter] apologies a welcome thank you so much all right Lauren cler director of special Youth Services [Applause] as you all know I'm used to sitting over there I'm not used to being the person at this Podium so it's actually a little bit nering president Randall tro Board of Trustees superintendent mattuda and cabinet I am deeply honored and grateful for the opportunity to serve as the Director of special education for the Anaheim Union High School District although I've had the opportunity to serve in different roles uh throughout my time in Anaheim my passion has always been to serve students with special needs it is my goal to create the best environment for them so that they can become the highest achieving and most independent adults that they can be regardless of their individual challenges I would like to thank a really long list of people so I'm going to keep it short I'd like to thank Celeste Krueger for her guidance when she was director of Sy Carl woodell for his constant support and humor I absolutely cannot not thank Amy Maya who I've had the honor of working with as a program specialist and most recently as her coordinator for the past two years I have learned so much from you and I look forward to working with with you Amy in our new roles I'd also like to thank my family my constant support and number one cheerleader my husband Danny um our oldest son Jake who I'm going to totally embarrass right now and have a proud mama moment and say he just graduated on Saturday from the University of Washington sorry kiddo um I unfortunately um two of our boys couldn't join us today our middle son Ian is piloting a boat at Disneyland right now through the jungle so he wasn't able to come and our youngest is uh is at Water Polo practice I'd also like to thank my father-in-law Barry for joining us tonight and I'd like to acknowledge and thank my family who are watching from home thank you so much to the board and cabinet for entrusting me with this important role I look forward to working collectively and collaboratively with our dedicated teachers classified staff students and families to ensure that every student receives the support and education that they deserve thank you Bravo well the board appreciates having um a wonderful audience um and we welcome you and we appreciate that you're here we do have a few guests that we'd like to um introduce uh especially uh Paulo mallas andah Elementary School District Board of [Applause] trustee Lauren cler buerton joint Board of trustee and one of our candidates Steven Blount a Community College District Board of Trustees Jeff Morganstern ASA president and Heather hutner is csca President all right moving on to item six our provisional appointment to the Board of Trustees this is an action item we have uh folks to speak so can I get a motion to so moved second moved and seconded and we have a few folks to speak on this item um Maryanne Stewart please come up welcome yes hi I'm Maryann Stewart the theater teacher at Cypress High School um and um many of you may know or some of you don't know most of you don't I think I got that a little backwards at any rate I am an alumni of Kennedy High School um and high school was pretty tough for me but one of the main reasons I came to school a lot of days was because I was part of the choir and Mr Ron hosi was my teacher he had a huge heart for students um who sometimes were overlooked or took someone like me who thought I was pretty rebellious and turned me into a leader um he's gone on to I know Mentor many leaders in the district to the people I sang with inquir or principles um and I want to speak on behalf of appointing him to the Board of Trustees because I know he was that last car in the parking lot at the end of the day and the first car you saw in the morning and that's the kind of teacher I've become too sometimes you know cursing his name for that because it instilled in me that the students are so important and the work we do every day changes and touches lives um it's it feels really humbling to you know to have someone see you as a child um into your adulthood and walk by you in the Halls um and it also means a lot because you know Anna piery was um the art teacher at Lexington when I started teaching and I could hear her whistle for cleanup um in my classroom a couple doors down and having champions for the Arts on the board means a lot to me as a person who sometimes people who value art think differently um and we know that it instills the kinds of things in our students lives that make them enjoy lives and really take their creative thinking to do things that can't be conceived of an education I just really want to say that that he's touched a lot of lives um and please consider that thank you so much and I'm sorry I didn't explain the timer oh thank you you're you're great um I didn't explain the timer for those of you who are going to speak uh it will be set for um three minutes and that first timer that the buzz that you're going to hear is for one minute uh left on the timer I apologize I did not let you know that our next speaker on this item is Julie is it Spencer uh sper sper I apologize so good evening um my name is Julie sper and I'm a parent of one current student in the district and two who graduated from Oxford Academy and I'm also a graduate of Walker and Kennedy High School so I'm homegrown and tonight I'm here to speak on behalf of Mr Ron hosi I've know Mr hosi for many years starting when he was my choir teacher at Kennedy back in the 80s and when I look back at my high school years choir was the bright spot of the day where we sang and we danced and we just really enjoyed music and Mr hosi was a very positive Teacher full of energy and life and such a gifted musician then fast forward to 2014 and it was so wonderful to um and such a surprise to see him as principal of Oxford Academy when my oldest son was a seventh grader and Mr hosi was still full of life and full of energy and he just poured that into the students at Oxford and as you know he retired once but then um he came back to help where it needed and I feel like he was just born to be involved in students lives um he's one of those people who's able to connect and understand and he cares um he continues to be involved and he still has his pulse on on the on the schools and the students and he just knows their heartbeats I asked one of my classmates from Kennedy how he would describe Mr hosi and this is what Mark pining he was our ASB president back in 1988 had to say he said hosi changed the lives of countless kids across the district for decades I forever grateful for what he saw saw in me back in the ' 80s and the standard he helped me see to reach my full potential success doesn't come easy and when the chips are down and things are hard I remember the nights when he would push us to be our best never to quit to reach the stars and know that at least a 100 kids are now leaders would say that they had the same he helped them to get to where they were and nowadays people talk about influencers sometimes in a negative way but um Mr hoshi's W in a very positive way um he brings out the best in students and he brings out the best in others and so I would really encourage you uh to appoint him as a member of your board and I just know that he cares otherwise he'd be retired and off somewhere else so thank you for your time thank you you all right those are all of our um uh public comments for this item uh opening for uh comments questions or um nominations I move to appoint Mr Ron hosi as the next uh board member here I will second that nomination I didn't hear you I will second that nomination good would anyone care to to comment on that motion yes um uh I want to thank everyone that applied uh and for your willingness to serve um up here on the aohc board of um and I want to say looking at um who we want uh to represent area 5 um from our dear colleague that passed away and uh just looking at U Mr hoshi's background in this District as a teacher um as a choir adviser as a um administrator and adviser to our ambassador program um that serves um throughout our entire District um I couldn't be proud of to support anyone else uh for to take on to represent area five well miss gu I think you have said just about everything that needs to be said I uh I've known Mr hosi for some time and have to uh agree with everything that you you did state so I'm uh very excited to have him as part of our membership here I just want to say thank you for all of you who have participated in this effort and like um Brian I've known Mr hosi for a men a million milon years and I'm grateful for all your talents that you have savored and spread in this school district and how you've improved Society because if we are successful in schools and producing children that go out youth that go out and make the world better you're at the Pinnacle of that and all I can say is thank you everyone for being here for trying to make any changes you'd like to make thank you thank you um I I thank all of the candidates for their participation uh I think we had about eight uh candidates in the beginning uh and then uh after checking some of the boundaries uh a few I think there were about three and then uh I think a couple others I I thought they I think they saw the weight of you know the enormity of this position and they decided to to leave but the the three of you who stayed in and uh we were able to view your applications and um and uh interview you we really appreciate because um the commitment that you made to to actually put your name out there and um and uh put yourself out there um because it's not easy to sit up here and and uh answer questions um off the cuff um and it is an arduous process but we appreciate you doing that and we appreciate um we hope that you still stay um connected to our district um there are there's a lot of great need out there um Mr hosi at this time exemplifies the candidate that um that I think that we need uh we're going through some uh very tough times uh budget wise and uh we need a leader who understands that we need a leader who uh knows our district um and filling uh one of our trustees who's been in this District um for over four decades um it's a very very tough shoes to fill um and after hearing um that Anna piery herself had discussed um Mr hosi as a candidate um really uh weighed uh on my heart um and to honor uh her wishes um Mr hosi um exemplified knowledge about our district um and knows uh where we're headed he knows where we've been and where we're headed and so uh for those reasons uh I will vote for Mr Ron hosi so we will do the vote so all in favor hi Mr Ron hosi welcome aboard so um audience Mr hosi is going to get sworn in right now and then he will step up and sit at the dis with us and continue the meeting there's this agenda congratulations Mr hosi so uh I'm um honored to give you the oath of office so please repeat after me I state your name ion hosi do solemly swear do you solemnly swear that I will support and defend that I will will support and defend the Constitution of the United States the Constitution of the United States and the constitution of the State of California and the constitution of the State of California against all enemies against all enemies foreign and domestic foreign and domestic that I will bear true faith that I will bear true faith and Allegiance and allegiance to the constitu of the United United States to the Constitution of the United States and the constitution of the State of California and the constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and Faithfully discharge and that I will well will well and Faithfully discharge the duties the duties upon which I am about to enter upon which I am about to enter congratulations truste [Music] hosi I'd like you all to look at his first agenda it's the thickest one I've ever seen in all the years I've been on this [Laughter] board welcome aboard if you'd like to go ahead and say a few words okay and what if you want to say say a few words all right well um next year marks my 40th year in this district and um I'm going to tell you I started off as a teacher and I went from that to a swimming coach to an activities director um to an assistant principal an ambassador advisor and consultant and I just have to say during those 40 years I just really felt like along the way this district has been with me as far as every opportunity what I want to do for kids and actually for teachers like Maryanne and former students like Julie who's serving as PTSA president at Oxford right now is I want to let parents and students know of the endless opportunities that are here in this District I think Muhammad is here tonight and he's the Ambassador um he's an ambassador at Western High School and you know nine out of our 12 ambassadors this year come from immigrant families and I think that they have seen the possibilities but I think what we need to do is we need to invite people and let people know and have knowledge of all the opportun unities our district has for them um we are a model um District that is doing so many things the first district that has a partnership with Google you know that has a pledge I mean I have nephews and nieces that fought to get into UCI and now we have a pledge that if you follow the you know uh the the pathway through that and we have a mentorships Anaheim Innovative mentoring experience with a partnership with Disney for $350,000 dual en Roman opportunities one of my ambassadors last year graduated with a cyber security uh degree from uh Cypress College simultaneously while while graduating from Cyprus High School I mean we're doing a lot of right things but you know what there are some kids I feel that need to get connected through choir activities Athletics we need to connect them to share with them the amazing opportunities that we have so hey students here I hope you know I'm glad to see that you're here and you have a voice tonight and um I hope that you know of all the opportunities like Muhammad took advantage of at his school site and um I I'm looking forward to working with this board and uh giving you guys uh more opportunities and more connections so that your educational experience we're not teaching you we're providing an educational experience for you uh for you to be connected with other people thank you so much for this opportunity I'm um I'm looking forward to hearing Carl's jokes and um uh and anyway I'm working with this fine board and congratulations to all my colleagues out there um who uh got some new positions and so forth I'm I'm really looking forward to working with you as well thank [Applause] you okay moving on to more recognitions on 8.1 the classified employees of the year uh the Board of Trustees would like to recognize the Anaheim Union High School District's 2023 24 classified employees of the Year nominees uh listed on the agenda uh the 28 classified employees of the Year nominees were recognized during an event on May 9th 2024 for their exemplary service to the district students and community and uh we Echo the statements of appreciation and recognize the efforts of these dedicated employees and acknowledge the value of their contributions and I will read the names of all 28 Zen Abu Koff instructional assistant bilingual plural lingual Services Dalia agular food service manager one Western High School Claudia armenta instructional assistant specialized academic instruction Walker Junior High School Virginia AR Arizon a senior Administrative Assistant orang view Junior High School Adriana Aila instructional assistant specialized academic instruction Savannah High School monserat mon Aila child well welfare and attendance liaison Gilbert High School and Hawk Chuck Castillo's campus safety aid Lexington Junior High School Martha Espiritu family and Community engagement specialist Magnolia High School grimanesa FL floran office assistant bilingual Dale Junior High School Jeff Gilbert human resource assistant human resource classified Peter Hernandez campus safety Aid Anaheim high school ismel iolo bus driver transportation department Holly Hood senior Administrative Assistant Human Resources certificated Stephanie Ibara family and Community engagement specialist B Junior High School trunk Lee technology service technician Oxford Academy Martha Le Lepe custodian Kennedy High School Cruz Martinez instructional assistant specialized academic instructure instruction canella High School Danny win nework new sorry network analyst education and information technology Jason Ortiz family and communities engagement Specialists Cambridge Virtual Academy Daniel Perales equipment operator operations Department eroli Ramirez senior payroll technician fiscal Services payroll department Gustavo Ramirez aalos campus safety Aid Brooker Junior High School Meen Richardson sign language interpreter hope school Lori Robertson office assistant Cyprus High School Andrea Rodriguez Community Ser schools coordinator loera High School Mildred Millie Sierra office assistant South Junior High School Michelle Stewart instructional assistant specialized academic instruction Soph Sycamore Junior High School Adriana Velasquez secretary School support bilingual Polaris education center let's give them all a wonderful Round of Applause and we honor you and we know that without your support that the district would not run without you all right moving on to item 8.2 Quantum 10 transformational leadership award for courageous leadership and Dr Renee Bryant and Dr TSA Sullivan will present I was going to say good morning but it's actually evening so good evening everyone good evening and um I was here last week also and so I'm really pleased to be back because I think um our new board trustee well your new board trustee I feel like I'm already at home but um I feel you were here last week also but I couldn't see you because I think I was sitting in front um and um congratulations I wanted to see the I'm so glad to be here because I wanted to see what took place so thank you um but we are here to talk about our superintendent and so I just want to say thank you for the courageous leadership and for all the things that you bring and I want to kind of give a little bit of information on the quantum 10 courageous um Awards and it is for transformational leadership and I want to make sure that we honor you on tonight so um in December of 2023 the inaugural Quantum 10 impact courageous leadership awards from transformational leadership were presented to to leaders who show tremendous courage in their leadership at the annual Quantum 10 inaugural conference in Anaheim um superent Masuda was unable to attend the conference and the awards and receive the awards due to prior commitment ments but we are going to honor you now and I also want to welcome you to the quantum 10 Conference in December on the 12th and 13th I'll make sure you have those dates and I want to invite you as a guest to be there for this year um superintendent Masuda is a transformational leader who works tirelessly to empower Scholars and staff and families through the districtwide Community Schools approach which is a national model 20 democrac um democracy schools CTE Pathways seven dual language immersion sites and efforts to flip the dashboard to view scholar Success Through the five C's Capstone project based learning and performance task assessments he emphasizes youth voice and purpose emotional intelligence and technical skills so our students can seamlessly move from high school to college and and Career Success he has worked diligently to increase the number of teachers of color and people of color as the majority of the leaders in Anaheim Union High School District including increasing the number of women of color in leadership roles superintendent Masuda has intentionally helped Educators run for school board and other elected positions finally in the last year his vision has come to fruition to make the district a nationally recognized leader in the artificial intelligence education for those reasons and more superintendent Michael Masuda was selected as one of the inaugural Quantum 10 impact courageous leadership award for transformational leadership so thank you for your courage and thank you all for listening please join us this year um on December 12th and 13th for the 5ifth annual Quantum 10 [Applause] conference and at the privilege of the board could we ask for a photo with you and Dr Sullivan superintendent EX okay student speakers into our timeing item 9.1 and please forgive me if I mispronounce your name I will give it a good try and then please correct me when you come up to the podium to speak uh Mohammad K CDE kalal [Applause] welcome good afternoon um you got it pre-spot on Mohamed koal um hello everybody my name is muhammd kowal as Mr hosi said I am the next student ambassador at Western High I know we have to keep our speeches short so I'm going to stop talking about me and more about Miss Lena and the Arabic program um although I could probably talk all day about the Arabic program I'll try to only talk about the most important things um I'd like to focus on recognizing Miss Lena's passion um now when I was a freshman Miss Lena pulled me aside and asked me my thoughts on creating an Arabic International dance for international week at Western um I was a freshman so I probably didn't have the proper confidence to fully commit to it so unfortunately it didn't happen that year the year after that when I was a sophomore she asked me again and um I once again didn't fully commit I was still a sophomore and after after I felt like I regretted it and usually at this point um lots of people might just give up um but miss Lena believed so much not only in the Arabic culture but she just believed so much in her students and the year after that she asked me again and after seeing obviously her passion towards it it made me much more fueled to do it with her so together we created the first Arabic DEA uh intern national dance at Western and maybe not only just at Western's history but the district's history i' never heard of anything like that before um she's also miss Lena is also extremely Avid on her social media for the Arabic program and through the social media lots of other schools saw our dance and before we knew it we're performing at different schools different fundraisers and different other dance programs um we actually have another dance coming up this June 29th at the Anaheim Library um overall I cannot stress Miss Lena's passion towards the Arabic program and her dedication to spreading our beautiful culture thank you thank you Noelia Alvarado welcome noi I'm really nervous so sorry if I stuttered okay maraba hello alikum peace be upon you my name is Noelia and I want to talk about why the district should not remove Arabic as a subject as a member of this community and a passionate advocate for cultural diversity and educational Excellence I urge you to reconsider these decisions for the following reasons removing Arab as a subject will not only deprives the students of the opportunity to learn a critically important language but also strip away the vital component of their education by eliminating Arabic we risk alienating students from Arab backgrounds and causing cultural ignorance and misunderstandings learning Arabic has opened doors for me in understanding the Traditions history and custom of arabic speaking societies I have come to learn and respect the diversity of this culture and believe this class helps in preparing students for diverse career opportunities as a non-arab I really don't want this program to be removed because Miss Musa Miss Lena is great at teaching the material and staying connected with our students by creating engaging experiences with cultural meals and dances I learned so much more than what I expected going into Arabic 1 non-native speakers would benefit from Arabic classes because they would get to learn various dialects such as Egyptian and Palestinian for example learning any language in in general can benefit students in many ways but I believe that Arabic will give cultural knowledge and respect for the Middle East with all the controversy about Middle East I believe this class helps all these cultures unite students and teaches them to respect one another thank you for taking the time to listen what I had to say and I hope you consider continuing this class regardless of politics thank you thank you Noel Miriam Musa welcome good afternoon everyone I trust you are all doing well my name is Mariam and I am an incoming 10th grade student at Western High School when I begin my sophomore year I will be in the Arabic five course I am here today because I am considered regarding the pun cancellation of the Arabic one course for the upcoming 2024 2025 Academic Year at Western High School this issue holds significant important for me especially concering my younger brother school plans my brother zad is an incoming eighth grade student and intends to transfer to our school in two years to take part in the Arabic program our decision to join Western High School was only because of the opportunity to continue our Arabic studies consequently the possibility of discontinuing the Arabic one course is deeply upsetting for both of us I understand that many students are excited to enroll in the Arabic program next year and the removal of Arabic one would deny them this opportunity this decision not only affects certain students but also impact students who looking forward to learn about Arabic language and culture I firmly believe that maintaining this course is essential for the academic care and culture enhancement of the students body at Western High School the discontinuing of Arabic one would not only affect certain students but it would also prevent the growth of diversity and inclusivity values that are important to our school in addition the academic concern I would like to highlight the valuable work of our Arabic teacher Miss Musa her expert patience and dediction to teaching the Arabic language and culture are truly admirable Miss musa's offered help have made the Arabic program an important part of our school education and her influence has and her influence has been inspired many students to pursue Arabic studies thank you so much thank you Dana alaban welcome hello good afternoon everyone my name is Dana Alman and I want to bring my concerns and my frustration on the removal of Arabic 1 for the 2024 2025 school year me and many students feel ASE that this is a decision to this decision is completely unfair and and unprofessional to the Arab community at Western as being the only School in Orange County offering Arabic and a public high school I feel that this is a tactic to completely shut down the Arabic program recently our program has attracted lots of diverse students showing interest in learning in our in learning our culture and enrollment numbers are higher than ever as an upcoming sophomore Miss Lena has helped me so much for my first year I want to point out that me and other students have transferred schools to experience this opportunity personally I switched from Garden Grove District just to learn Arabic switching to Western has been the best decision ever I fell into a really bad path and made terrible choices until meeting Miss Lina she welcomes students with open arms and helps us go through the worst situations why take this opportunity away from New freshman um from going to celebrate cultural holidays birthdays Etc together as a community has been the best thing ever there is no reason for there's no reason for only the Arab Community having to fight each year to keep our community together this is this is the only thing that has kept our community together and makes us feel at home me and my family are extremely disappointed on this decision and we believe it wasn't thought thly removing Arabic will lead to a huge change in Western numbers since majority of the students in Arabic program are only attending Western for the program to conclude I urge you to reconsider this decision it's not too late think about what the students want and how this will affect us don't be the ones to fill the Arab Community thank you so much for listening in and have a good day thank you [Applause] thank you students I know it's not easy to get up there and um speak to the the board uh especially um for um an issue that you feel so passionately about the Board of Trustees um appreciates your your uh comments and uh so I just wanted to um we can't address uh the concerns at this moment but we do have a director here and I'd like to call her up and and ask her if she could um give some insight about what's happening with the with the program sure so my name is Dr Renee Bryan I serve as your director of plural lingual services so that's all things World language language acquisition dual language immersion all the assessments and good things around there so when I first came to Anaheim Union High School District that was in 2017 the year before 2016 2017 was the implementation planning year so that was before I got here I don't know if you all remember that was a time when we had many um refugees and immigrants from the Middle East that arrived during that time many um Advocates from the community said you know what will you be doing to help our recent arrivals and so one of the things was to plan to implement uh the Arabic World language program at Western so that rolled out in 2017 2018 that was my first year and I know all of us were really really proud of rolling out the program and implementing we had good numbers at that time because we still had many students um who were immigrating uh to the United States to Orange County and finding a home in that program and the numbers were greater um we also had uh the same people asking for us to roll out something in the summer and that's how we started our summer Language Academy trying to address the needs of our newcomers in the summer as well um so unfortunately as with many of our programs uh when the pandemic hit um you know our numbers we're still declining in our rare programs and so in 2020 coming out 2021 coming out of the pandemic the numbers were decreasing um for that program um we are proud of the Arabic program we are proud of all of you and all the work that you've done as you know this district has come through some hard times of um facing a reduction in force and then having to come back and um say that we will make sure we keep our teachers but that also causes us to look at where we have the lowest amount of enrollments in our courses and so unfortunately based on the years of trying to promote um I don't know if everyone is aware but every single year that we had the program the teachers had one curriculum planning period and a promotional planning period so we gave the teachers time because we started out with a different teacher for the first year and then we had Lena Musa the second year and so we asked them to use that time and she did do a great job we all did a really great job the district helped promote John Bautista helped promote and his team we all tried to promote the program but we just haven't seen the numbers each year increase uh to the level in which we need them to so a normal class load for a high school teacher would be about 190 students and so right now for next year um if we had one it would be maybe 50 to 75 students if we offered Arabic one but that's still only a quarter of the students that other teachers have um not offering one that takes us down to 24 students so we will um have to we we cannot maintain classes that are that small so we are very sorry it's a hard decision that we have to to make but it's also we have to consider the entire ecosystem of the district and all the teachers and we cannot maintain a class with 75 students for the entire day um and when we talk about Equity that's an equity issue where some teachers have 190 students and then we have a teacher with only next year it would be 24 students can I ask a clarify question have we've been kind of um you know supporting the program and I remember at one time we were uh having some support from the community in at the beginning uh in supporting um the funding of this program um so the only support from the community that we've had we've had small grants from the cutter foundation for the classroom itself so we've had about so when you've gone on your field Tri trips part of the money has come from the cutter foundation and part of the money has come from our department plural lingual services to make sure that you can enjoy those field trips um but those are small classroom grants there was also a classroom grant for books um but we were not when we did apply for the $250,000 Grant they had changed the platform in which they accepted the grants and when we finally met with them to say could we possibly have that Grant um they said we're very sorry that your application was submitted at the time that we changed platforms and now it's after the first year because they will only give the first year Grant in the first year of the program so we had many discussions with them really asking them if they could please fund us um but they were not able to but we're very thankful for the money that they did give for the books and the field trips um we did um take our multilingual California project grant money um and we did ask Orange County Department of and the California Association for bilingual education if we could move that over and we did so we have subsidized her salary into general fund with those funds that we had from uh the mcap Grant and so instead of using those funds for something else within our department we made sure that we helped to fund the teacher because we knew it was a hardship to have that low of numbers without the support but other than that we have not had any extra funding from the community and and how many years have we been doing that um doing supplementing the yes so that's a really good question um actually from the beginning um our district has actually funded that position so what normally happens is every school is given um the full-time educator funds for an educator and it comes within the number of teachers they can have but the district has actually funded that teacher every single year we've used our own District funds and not taken it from their site funds so it's a really important point every single year the district as a whole has made sure they've used District funds outside of site funds to fund that position thank you thank you okay at this time uh reports of the associations Jeff Morganstern are you here there you are welcome all right good evening I'm board president randel tro Board of Trustees congratulations Mr hosi on your appointment superintendent matsuda and cabinet I want to follow up just on a couple things that I spoke last week about uh in my report uh first is the creation of a transparent and collaborative committee which is now called the budget stabilization committee I had a great conversation with Dr nen this morning and we're starting to put those pieces into place considering the scope of what the work is going to happen the tasks that's before the committee who's going to be appointed to the committee how are parents students committee members going to be recruited for the committee so we're working all those details out and hopefully the plan is to have that committee up and running by September so it can begin its work uh that was one of the asks by the uh teachers uh this spring and in the prision of of the reduction of force notices so thank you for that work um I do also want to follow up a little bit on my comments regarding the lcap I know that and as we've seen from the elcap report class size reduction is always a top vote getter amongst the community um and that's taken many different forms over the years um and last week I kind of threw out the idea about the idea of class caps and maybe using that this year for raap and possibly into bargaining for next year and and a member reached out to me who watched online didn't understand what I was saying so it it kind of the teacher and me said well I think I need to go back and kind of clarify that I don't think I explained that too well so and we had this discussion a little bit when um in the spring um over the budget and the teaching positions currently in the contract we do not have class-size numbers we have student load numbers so for example as a junior high history teacher 24 years of Brookhurst the most amount of students that I could see in a day was 222 that's six classes on an average of 37 students a class for high school it's 195 and I think it was just mentioned by Dr Brian um that is an average of 39 students for five classes taught for high school teachers uh PE at the junior high is I have to double check my numbers here to make sure I get it right is 336 a day with an average of 56 students in a class and PE for high school is 290 which which is an average of 58 per class and so the idea of class caps is different than the idea of student load so throughout my career I taught many electives ASB student store several electives within the social science department and sometimes those classes were less than that average of 37 so if I had my ASB class and I only had 25 students there was still an opportunity to put 12 more students in my five remaining seventh or eighth grade history classes so they could not be at the average they could be closer to 40 sometimes in the mid-40s now this doesn't happen all the time but it happens often enough and I think speaking on INE equity for the lens of equity is if you're a student in a sophomore biology class and you have 45 students that's tough for the teacher tough for the students freshman English 8th grade math seventh grade PE classes and so this idea of a class cap ensures that every student is going to have the access to the support that they need we listened to the students speak this spring about the the impact that their teachers have had in their lives and I think that this is a great way to take the will of the community regarding class size and student staff ratio and apply it in a unique way so that we can guarantee that no student would be in a class let's say if the average is 39 we we cap it a 40 these are just some suggestions if the average is 37 we we cap it at 38 so that no student sits in that class with students in the you know the total number of students in the mid-40s so anyway I just wanted to speak to that again and clarify that and look forward to discussing that in in the the weeks to come as the board and the cabinet make their decision on how to apply uh the suggestions or the recommendations made through the elcap process so I look forward to and feel free to reach out and thank you and for everyone in the audience and up here you know I hope you have an opportunity to take some rest this summer and spend some time with family and friends I know I'm looking forward to it um so and then we can get back to work uh in the fall all right thank you have a great night thank you Jeff uh Heather hutner president Randall tro Board of Trustees superintendent cabinet staff what's left of the community anybody no okay um I just want to start off by recognizing some of the amazing achievements that were done by the ca's classified staff this year as we close out the 2324 school year the EIT Department successfully upgraded our internet to 20 Gigabytes per second so if you download stuff quickly you can thank them um they completed successful Fireball comp content filter and core switch upgrades and areas updates including system enhancements Cloud Transitions and dozen of system Integrations the purchasing department has issued over 3,700 District purchase orders including 325 District agreements and 630 technology related orders as of June 5th the accounting department has processed 6,624 more trans transactions than last year so that's an increase of 23% with no overtime to close out the year our two workability placement Specialists have placed over 300 students from high school to adult transition programs in paid work experiences they maintain Partnerships with over 150 local businesses in addition to establishing over 25 new work sites to date our school health technicians and lbn had over a 100,000 visits to their health offices this year and dispensed over 31,000 doses of medication and speaking of Health techs Cali Henderson the health technician at Dale Junior High was honored last month at a CSEA orange field office event as our chapter's unsung hero of the Year our library Department fueled by the tireless work of our amazing Library Med media technicians had an amazing year this is from our new library uh new librarian they are very fond of her just so you guys know um we circulated an impressive 65,000 plus library books uh who thanks to our library mediat techs who ensure our collections are organized and inviting for students highlighting the vibrant library scene across the district we launched the auhsd libraries Instagram account Eric gagn the LMT at Brookhurst led a student group on an unforgettable field trip to yal West the Santa Monica Book Festival where they met and listened to talks from renowned authors like Jason Reynolds Alan Gratz Gordon Corman Angie Thomas and more fa Fabiola Perez LMT at Sycamore secured a grant for the exciting book Ander project a summer Library program where students delve into research hone their Library skills and embark on field trips to the Anaheim Library liary and Bowers Museum throughout the year the lmts kept their libraries buzzing with activities Tommy kovak weekly read alouds at Anaheim student versus LMT chess challenges with Luis tereso at South author talks coordinated by Jennifer Fitz Simmons at Oxford Ley vasquez's coloring stations for mental health awareness at fall peer mediation sessions organized by Gina Tucker at Cyprus ESP sports club with Albert V at Gilbert and Percy Jackson themed parties planned by Pat rosalis at Walkers and of course book clubs Book Fairs and much more now let's not forget about all of our school office staff while some other positions may be overstaffed or not a job study has shown that many of our school offices are underst staffed compared to other similarly Sky schools and other districts on top of that the front office staff at many of our campuses has become the holding area for disruptive students when a student is removed from a classroom for their behavior contractually they cannot be put in another teachers's classroom and the ice rooms are long gone our administrators are usually busy running from one place to another so what happens to the student more often they're not they're left in the front office under the supervision of office assistants attendants records registar support secretaries and Senior admin who now in addition to the regularly assigned tasks are also trying to Monitor and maintain control of what can be multiple students students who are already there because of their behavior all over the district our classified employees are trying their best to provide the five C's as the front line with families and students communication and compassion are critical components of many of our day-to-day interactions from helping a sick student to helping a parent navigate their Aries account we see the fruits of classified labor and the creativity of our faces in supporting our unders uh underserved families with Community Resources and creating parent involvement activities and in the critical thinking skills of our campus safety AIDS when they have to diffuse and deescalate volatile situations as for collaboration yes we collaborate all the time but one of the most common themes and complaints that I hear from classified staff is feeling left out of the important collaboration conversations so what I want to ask the district is if we are doing our best to provide the five c's for you is the district doing their best to provide the five C's to classified staff thank you thank you heather okay is there a representative from the PTA Association here tonight all right moving on to public comments okay um Corina CA okay hi sorry Haya shaba shalabi not here daa Alba Alba Dan and Adia okay all right right moving on to 11.1 adoption local control and accountability plan lcap and annual update this is an action item moved second move for approval and um on this item I need to um we need to add uh trusty Randall tro the the the uh exhibit a that was adopted at the time of uh agenda adoption had one subsequent Amendment so if we could ask the board to uh add in so we'll need to change the exhibit that you adopted at the beginning so it would be a motion to adopt exhibit a with the changes that were provided at the beginning of Open Session okay okay so move to adopt is amended second okay move to Second it all in favor I I all right than thank you do we have to go back on the first U motion uh I don't believe so not on that one you're okay it's just an amendment okay uh were there any questions or comments uh on our lcap Mr Anal not specific I've had a lot of questions for staff to give me some explanations but generally speaking um uh no I see it's a new cycle starting another three years um um there's some uh uh goals stated in here that I really look forward to achieving those goals and maybe surpassing in some places I know it'll be a challenge for everybody concerned especially as we as we look forward to a reduced uh funding in the future along with a because of fewer students but uh it's it's a a big goal so I I I challenge all the whole District to to be able to achieve this so thank thanks to one and all that that took all the time to come up with this plan I'm talking about the staff teachers students and the community so thank you one and all it's it's really takes a village to put this together thank you anyone else um I'll Echo those comments uh I also asked some questions and asked for some data uh just appreciate everyone that was part of the process this year um and thank you to roana for putting it together Dr Hernandez uh could you just briefly explain uh some people might want to uh get a clarification of when we said um amendments to uh this um document absolutely good evening first of all I just want to say thank you to the board for entrusting me with this um document and this process so I'm humbled to be before you tonight and just go over some of the changes the majority have been clerical in nature this is is a new uh adopted template from the California Department of Ed so around the county in California our friends have been busy reviewing um the local control plan for all of the district so they've been very busy in providing technical support So this year you do have an a local control accountability plan update which closes out our three-year cycle some of the changes in there um we're we're very minor so in the general um the goal analysis they wanted to see those metrics move to the evidence so the content is the same the spirit of the lcap and the voice of our community is still reflected in each and every one of these Pages um Additionally you Reed the lcff budget overview for parents which really gives our parents an easy way to see uh the project projected expenditures for the 2425 school year and then finally for the 2425 lcap plan um CD has asked the California Department of Ed along with um Orange County Department of Ed has asked that we include metrics for students and schools that have um in the California dashboard metrics are showing uh low performance so you will see uh new subgroups and some of the schools mentioned in the metrics where before we did not so if they're in the red you will see those schools mentioned if they have a subgroup um that that's in the red in either the college career indicators our Ela math Casp scores chronic absenteeism or our English learner performance index so you'll see those schools or specific subgroups like our homeless youth are now mentioned our long-term English Learners are also mentioned there have not been any updates to the budgets from the previous presentation um most of it has been just um adding additional data to uplift the work that we're doing the support that we're going to provide these specific subgroups thank you so much for explaining that and I Echo the sentiments of my colleagues and appreciate you uh wholeheartedly in this uh arduous Endeavor every year um you pull this off tremendously um I don't know how you do it and you uh it seem it seems seamless to you I know it's um hours and hours of work and uh painstaking um precision and so um we thank you for that thank thank you for the opportunity and thanks for just the folks that kind of had paved the way like Mr Carmona and and other folks in our definitely our Ed division team our business team it is a collaborative effort and obviously the support of our community who really uh come and support this process and invest um in this process so thank you so much thank you for what you do you've done a wonderful job and it's I could hardly pick it up thank you can I just say something yeah Dr Hernandez too I'd like to commend you um for your work and I know that you're a very um humble servant leader but uh um this document re uh really represents the work of the district and I know that you you put a shout out to folks in the business side of the house but also the Ed Division and uh it youve you've LED it very well and it's very complex process process and really want to thank you for your your your dedication thank you and with that um we need to vote all in favor I all right moving on to resolutions 11.2 resolution number 2023 sl24 db-17 committed fund balance action item for the general fund so move second this is a roll call vote Mr hosi I Mr O'Neal I miss Smith I Miss Guerrero I and I vote I 11.3 resolution number 223-224 db-8 adjustments to income and expenditures general fund resolution number 2023 d sl24 db-1 n adjustments to income and expenditures various funds and proposed budget all funds this is an action item no move second second mov to seconded any questions or comments on this item just a quick comment I want to thank the community uh for all their participation uh through the process I want to thank Nancy and her team uh for all the work um throughout the couple months and helping us balance the budget um and ensuring we maintain uh fiscal solvency uh we appreciate your team um and then uh look forward to the work of the budget stabilization team uh that was mentioned so appreciate everything you do I just want to add if the public knew what your job entails I'm in awe of it and I would hope that if they learned what you produce for us and it's logical and you explain it beautifully and very complex and comp uh in its entirety and I just want to say thank you I deeply appreciate your work any other questions or comments okay this is a roll call vote Mr hosi I Mr O'Neal I miss Smith I Miss Guerrero I and I vote I 114 resolution number 2023 sl24 db-2 education protection account action item so moved second this is a roll call vote any questions or comments on this okay seeing none Mr hosi I Mr O'Neal hi Miss Smith I Miss Guerrero I and I vote I 116 agreement Transportation marage Jewish Community Center of Orange County action item no moved second moving a second questions or comments I think you we can go we can go back to it once you finish this item which one did I 11.5 115 sorry about that okay questions or comments none seeing none all in favor I I thank you for catching that 115 a rejection of claim file pursuant to government code section 900 action item slow moved second any questions or comments seeing none all in favor I 117 piggy B back bid purchased through public corporation or agency Turf installation action item so moved second questions or comments okay seeing none all in favor I 118 revised board policy multiple policies this is a first reading were there any questions or comments or additions nope okay see n we'll move on 119 cloud services agreement net sync Network Solutions Inc action item for Amazon S3 platform moved second moved in second any questions or comments on this item okay all in favor I 1110 agreement University of California Irvine teacher residen C implementation Grant action item slow moved second okay I asked my question on here already anybody else have any questions no okay seeing none all in favor I I 111 quote uh Sage High School advanced placement AP Chemistry instructional materials action item so moved second any questions on this item okay seeing none all in favor I 1113 agreement Spider 3D Gilbert High School action item you skip 1112 112 11 sorry 1112 contract independent psychoeducational assessment Dr Pedro Ola action item second thank you any questions or comments all right seeing none all in favor I I now 1113 agreement Spider 3D Gilbert High School action item moved second all right any questions or comments yeah I just at the end of this U next year I just like to have a a uh an evaluation of the how how good this project was that we're spending this 204,000 on uh this 113 1113 yeah so so you just have an evaluation of how well the project the project worked the program worked I would um Echo those comments I think it's a great experience for our students but would love to see like the product of it and their experience in the program all right I'm sure Dr Laura will be happy to come in and speak to this I have a few questions to about it okay um because I I did look up uh this company and they offer a lot of great things for our kids but I wanted to see who was going to be involved with the program okay and how they they were going to recruit kids for it okay who and how all right item 1114 did we vote on this all right all in favor all right 11:14 salary increase for executive director greater Anaheim special education local plan area gasela this is an action item so moved second moved and second um Carl would you mind explaining to the folks who who um do not understand what gasela is and this person is I'd be happy to so the gasela is the greater Anaheim special education local plan area uh they support uh both the Anaheim Union High School District and and four of our feeders uh Cyprus cellia Savannah and Magnolia uh we serve as the administrative unit for the Sala which means that we um basically handle all of the backend information and and all of the accounting the payroll uh they are a separate entity however and so uh Mr Paul LaVine is the uh gasela uh executive director and so this covers his uh salary for the coming year and we have a representative uh that serves on that board as well and correct I've been serving on that board forever all right um any other questions or comments on this all right all in favor I I uh item 12 consent calendar uh does anyone have anything to pull 12.25 12.26 and I have 12.39 and all right can I have a motion for the balance so moved second okay moved and seconded all in favor I I all right uh 12.25 12.26 mov second okay all in favor I I abstain I all right 12.39 so move second okay um I just wanted to commend our community um Community Schools team uh for this item it is a uh the kids Cafe summer meals program at Sycamore Junior High School will provide free meals and nutritious lunch um to our kids during the summer program so just appreciate their their work um on this item and appreciate our partnership with the Second Harvest Food Bank so thank you yes thank you for doing that wanted to pull this item too all right uh any other questions or comments on this item okay all in favor all right okay do you have a report I do have a report so first of all I uh I noce uh Mr Carlos Hernandez is sitting out there and uh want to commend you and your team for presenting today and tomorrow in Los Angeles I think we have four workshops on community schools in the entire uh state is uh watching and learning from ahsd Community Schools so thank you very much uh Mr Hernandez and I'd also like to commend um all of our sites including including Gilbert CVA and hope uh because all of our sites were recently uh recognized as the first uh were the first district in the state of California to be uh acknowledged as a democracy school district and uh that was we received this at the Nixon library and everybody was there all the principls were there uh kids kids parents it was packed house um in front of many other schools and uh it was some a very proud moment for the district so we are the first democracy School District in the state of California thank you for your report Nancy do you have a report um just want to take the time again to thank all my staff um for putting the budget together Karen Joe Brianna and a lot of my other directors too everybody have a little piece of the budget as well and do want to take the um time to thank Dr Roxanna Hernandez uh with her out cap and her expertise we do work very collaboratively with um her um especially as well as the entire s team but she does a great job I mean and um you know she goes out to SES with my um three of my staff on just talk about budgets with all the site principles and so I think just um that's a lot of District they they told me we've never had this done like this at a business for going out so I do want to thank you for for your work on that and um it really helped to collaborate the um the relationship we have with the school sides as well so thank you we appreciate your staff do you allow them to go home uh yes but we do work on the but yes but we do work on the weekends when we put the budget together and uh certain Saturdays uh we do come in so sorry Karen Joe um but yeah we and uh we do work on the weekends uh during year and closing as well so so but um you know they are very very dedicated and um so I really do appreciate their hard work on this so thank you Carl uh congratulations to trusty hosi on his appointment and congratulations to the board as a whole on navigating the appointment process I know it's been a very difficult couple of months and you did a lot of work to get where we are today so thank you for that um I also want to say congratulations to all of our uh new administrators who were appointed tonight I think that uh you know our strength is in our people and we have some amazing people starting with us in the coming year so thank you okay uh did you have any reports did you have any oh any reports places that you've been well uh last I think a few weeks ago uh Mrs Brown and I uh were we uh worked with the new ambassadors and like I said we we had our workshop training and so forth and um nine out of the 12 ambassadors come from immigrant families and I just think we're so excited about that because I think it's it really is testimony to the opportunities that we give students and that they feel that they have uh student voice with purpose and uh they're seeing I mean I'm really proud to say that we have RSVP as an established program at all of our sites our upper level sites including um hope CVA and Gilbert and we hope to expand uh down to the junior high level and we have uh we already did a a summit at Walker Junior High School and Sycamore is very much interested in doing that so will be uh well Mrs Brown will be working with there you go I'm telling Mrs Brown all the things that she'll be doing next year so Mrs Brown and Mrs Vasquez will look forward to implementing the junior high uh RSVP program but um we have uh just super students you saw Mohammad you met Muhammad tonight they're all incredible kids with Incredible stories and they're very compelling students and I think that they their stories will resonate really well with with throughout the district you know about unlimited opportunities for them thank you Mr Sure first of all I want to congratulate Mr hosi and welcome to the Das and I want to congratulate all the rest of the administrators that got uh promoted moved into their new area responsibility so look forward to working with them seeing them on the campuses as as I travel around uh since our last Gathering I think we have all been very busy uh through the graduation process so there were as you all know 12 graduations we all went through the 12 graduations and it was very very well done so I have to congratulate the staff that put put on the graduations it was very smooth it's very smoothly done I attended the cab seal of of Excellence um the big unveiling of the Oxford Marquee I'm just wondering when we're going to have the unveiling of the Walker Marquee okay that's all right I attended a principal meeting and that I was very impressed with how that ran uh I attended the Walker Band concert and for those students I'm sure it is the same on all Junior High campuses but start with a seventh grader that's never touched an instrument to the end of the year how much they have progressed and they actually can play very nice sounding decent music I really enjoyed that evening uh attended the retirement tea for some of the retirees from the district I'd like to seen more and heard more about where they're going what they're doing um but uh I know that some of them uh retired during the year so they were not there uh I attended an Roop open house and I don't if people here have been into the Roop building across the street but the um entryway that the foyet has been uh altered quite a bit with plaques names of uh students names of Administrators trustees Etc it's very very welcoming in there now so it's nice to see it's really a transformation I attended the Kennedy senior Awards tonight where uh scholarships were awarded to uh students throughout the uh the school seniors throughout the school I attended aama City Memorial Day celebration where they recognized um uh those who have fallen uh not only in military but also some uh city folks were recognized and uh Dr Josh Parsons the director of of the band there uh he attended this is now schools already out but he had a group of students and they've been doing this for I think over 30 years and never missed a Memorial Day but I have to say that Dr Parsons um apparently he took a a challenge and I believe it was blue hair he was sporting that day so it was a quite a surprise to see him across the the the grounds and then Bob Anthony who was his predecessor as the band director he was there also and he played Taps which he had done a number of years in a row uh ATT the RO board meeting and recently and a budget meeting when was the budget meeting yesterday this week Tuesday Tuesday Tuesday yes and so I'm glad to hear the budget stabilization uh group being informed and seeing where that takes us um and without my glasses here uh I just wanted to say uh I hope everybody is I know we've started the summer I hope you enjoy the summer I hope everybody is able to get away spend some quality time away from work whether it's family friends or whoever it is that you're you're enjoying enjoying the company of enjoy it be safe and look forward to seeing you back uh next year next school year very nice well I just want to thank you for applying and going to be part of this group and yeah it's a joy to have you and I don't have a lot to say other than I would like to recognize Mike matsuda our superintendent running this school dist district is beyond compare with anything that the public would know about or understand and the complexities of the job are take my breath away and I want to thank all of the people Dr nean um Dr Fred uh Brad Jackson Carl for all the work you do and when we're in Clos session sometimes it's just you just wonder how do they handle all this and especially since coming out of Co which affected everybody in the world and it affected our students our teachers having to deal with the issues of young people having difficulties in life and all I can say is that these people all of them are Saints and I'd like to uh acknowledge Connie and Paulina our wonderful assistants because I just know the public has no idea what your jobs entail but in all the years I've been on the board I've never seen an agenda like this and it's surreal but all I can say is thank you for what all of you do and thank you Mike you're special thank you Miss Smith this Guera thank you um I want to Echo the comments and welcome Mr hosi uh to the board looking forward to working with you and this new capacity um so I want to share some of the end of the Year celebrations that I attended I went to um and I'm high school's dual Language Academy banquet um I attended the 2024 California school Rec program Awards uh with trusty O'Neal uh which highlighted some of our distinguished schools our Civic learning Award of Excellence schools and our Civic learning Award of Merit schools um so congratulations to them all um I had the opportunity to go to the Capstone showcase for anim high school and Dale Junior High School and I'm always so impressed by our junior high students uh being able to do that and present um I don't know if I'd be able to do that when I was a junior high St no I know I wouldn't be able to do that uh when I was a junior high student so just commend them all uh for their work um attended the classified employee of the Year Awards uh the cbas of Excellence recognition at Sycamore Junior High School for the Dual Language Academy program I uh also attended the budget committee and the insurance committee and then um also attended the Marquee in veiling at uh Oxford Academy and then attended the 12 graduations uh want to Echo the comments and thank everyone that was a part of the process uh that worked uh through all those 12 graduations celebrating our students and their families um and then I recently attended um sore Junior High School has this uh Cass in the classroom program and I had the opportunity to be part of the release um so the Cass in the classroom program is an immersive hands-on experience designed to ignite curiosity and passion for stem subjects um and that's run by our teachers Shan McBride and Bill Kavanaugh and in April they invited students uh families and community members uh to receive white sea basss from The Hub SeaWorld Research Institute and the students got to participate in the growth um of the fish feeding and monitoring them and then releasing them um so I was able to be part of the release uh which is a really incredible program and I commend them for their work on that um and then I wanted to end uh tonight's comments um I wanted to share uh my deepest condolences uh to the fam's uh friends and the Nim High School Community um as we remember two of our Anaheim High legends that passed away this may uh Mr John Urban and speed Castillo um I wanted to share a little bit about them uh John urbanek was a former anim High School coach who passed away on May 9th at the age of 88 he coached swimming and water polo at Anam High between the years of 1964 and 1978 an era when the swimming and water poloo teams achieved CIF championships and All-American honors um he coached uh College as well as well the as well as Olympics Team USA um he continues uh to support anim High School water polo team uh throughout the years and visited the pool often um and I know the board uh named the 2019 um Anam High School quatic Center in his memory um honoring his career and contributions um and then my second uh adjournment is for Speed Castillo uh who was a former anim High School administrator and referee who passed away May 18th at the age of 94 um speed is the most recognized referee in Orange County Sports history um since 195 9 he has officiated thousands of high school and college level football and basketball games uh but first he was an educator uh for 33 years and served as an administrator in ahsd um his two student his two children also graduated from Anaheim high school and he was also inducted into the Anam high school hall of fame um I actually first met him at ANM High School uh basketball game uh where um he shared a story on his experience uh through our district um and you could tell his love not only for sports uh but most fortunately always for the an high school team um he continued to come back and watch basketball games and football games at Glover Stadium cheering on our students um so Madame President if we can adjourn um in their memory tonight absolutely thank you thank you for your report uh first I I want to clarify that um a district employee elected to the board shall resign his or her positions as an employee before being sworn in or shall have his or her employment automatically terminated upon being sworn into office so that's automatically done Mr hosi just wanted to let the public know some folks have asked about that so I just wanted to clarify that and to also lend you my um heartfelt congratulations uh and thank you for applying for this position and welcome aboard all right um uh a lot of our district um attended the funeral mass of uh trusty piery uh and and our staff uh really supported um Anna's family during that uh uh very very difficult uh day um and a lot uh I know have helped um during the process um process during this um it was a process for for Anna uh to be going through this and a process for the for the family to be going through that and I I want to thank um all of you you know who you are who really supported um Anna and her family um the the mass was a beautiful ceremony and uh many of her uh friends uh from a long time uh came to a a brunch afterwards and uh um got to U just really talk about her and the impact and um boy we saw some really uh beautiful pictures of Anna when she was young and and uh she was and always has been such a go-getter um and very active actually saw her water skiing yeah they caught pictures of her so um a blessing and also Bittersweet um moment for um for a lot of us um thank you uh for the staff um the graduation ceremonies were absolutely gorgeous and I know everything didn't go Flawless but on our end it was Flawless um the bands the students lining up programs uh crowd control uh we didn't have anything to say about any um anything uh we usually add in our two cents um what we think can be improved and I think today um this this year it was absolutely fabulous so thank you and I know um there was a little Cloud um like like the Ziggy cloud above our heads um but those celebrations really took that away and the students were um just magnificent and had a wonderful celebration so thank you uh to all um who uh made that happen and I don't think I've ever seen the fields look um more beautiful um I know everyone had a hand in that and so thank you um and uh Anna was um was honored at every single uh graduation ceremony so thank you for that um let's see uh in the middle of graduations um I attended my csba uh delegate assembly meeting where um most of you know the my colleagues um were really trying to discuss uh the bud budget issues and we're coming up with some real robust um solutions to our budget issues and always always advocating for more dollars and more ways to get them uh attended uh the Roop meeting and and the open house that my colleague uh talked about uh a wonderful event um I was uh asked to go to with the South's um award night and I had no idea that South Junior High has a rock band and they're great they're really great I hope um that uh they get a chance to Showcase um their talents maybe one of our um our Gatherings because they're really good um uh and I say that as a musician so um uh I they really had their act together um but what I what what I really loved about the awards were um yes they were um uh a lot of them were academic but the characteristics of uh when when the teachers spoke about their students um um they they highlighted more about um the students kindness and generosity um and spoke about um those qualities more than their GPA so I really appreciated that and congratulate those students attended the Oxford um Marquee ribbon cutting uh the 2024 Civic learning award uh where our district was given the um District um um District state California state district award um for democracy was a very proud um moment and memorable and it's very nice uh to go to that um Nixon Library if you've ever been there it's uh it's a replica of like the White House and it's very Grand and beautiful and um our students have really uh outshone um themselves at uh giving their speeches I attended the classify employee of the year award um and I attended the uh last elcap meeting and I loved that you had the students uh reading um the uh findings and presentations um I celebrated uh our second cohort of parents who completed the Google certificates and PR presented their cast Capstone reflection questions on their testimonials and they all received project management uh certificates um the ahsd student film festival it's always a Grand Event um the parent leadership project showcase uh where we had the opportunity to be uh where the parents had an opportunity to be taught by Simon Silva the artist and gosh he's a teacher he's a um author and artist uh extraordinaire and um I was a little jealous that our our parents were um able to get lessons from him but what he said um that he taught um uh the lessons that he taught taught were not about art um and it's very um aopo coming from an artist to saying that but uh they um were given the opportunity to really reflect about their own um culture and their family and it was a a beautiful event um the Mondo Ballet Folklorico was an amazing event I caught the tail end of the Ambassador celebration or installation as well as you um celebration of success um where our standout Roop students received Awards and scholarships um I went back to our um PTSA dinner where our wonderful uh uh families and uh community members received honorary Service Awards uh stea palooza hope cup Big Brothers Big Sisters because we did not report this uh and our annual uh Bright Futures event um held at the big um held at the um the Disneyland Hotel where are uh The Bigs and Littles they call themselves The mentees and mentors um call each other bigs and Littles and those uh testimonials were amazing um I'm thinking about it myself um I don't know where I can find the time but it was that inspirational that that I think that I would love to be um a big um and last but not least um I would like to on behalf of the board congratulate um Mr mattsuda and his new wife Linda on their nuptuals last couple of weeks so Mrs tro before we leave I know our next meeting is not until July correct mhm and so um I see our Visual and Performing Arts director back there and I know that he would love to invite you to one of the performances of The Wizard of Oz that our students are putting on so you guys everyone in the audience and out there choose one of the performances starting on uh J uh June 27th Thursday night June 28th and then two performances on Saturday uh we have a mat performance and an evening performance so if so I'm going to go up to each one of you and go which which per where where is that going to be uh where I'm sorry it's at kenned Performing Art Center it's on the evening performances start at what time 7 and then the ma at two nice and those are students from all all around our district Junior High and high school I love it I love it I've always wanted to be a munchkin you volunteered careful what you wish for right I'll bring my camera be there I'm I'm tall enough all righty any um uh suggested agenda items okay seeing none uh we will adjourn in the name of um Mr Castillo and Mr Urban so moved second thank you all right all in favor I I good night everybody

to host practice for football and does not leave until at least 5:00 p.m. after another practice sometimes 8:00 p.m. to 9:00 p.m. if it is game day the amount of love and effort sinku puts into her student and player success and the relationships she has built with them is what many strive to achieve sinq promotes inclusivity and positive relationships as well as dedication and effort the example she sets for her students and athletes is exactly what the CHS Community is trying to do she is truly a dedicated member of our school community [Applause] are than [Applause] and I'll be I'll be presenting our district Employee of the Month uh Jory Sam cof [Applause] Jory samoff is the district English language learner specialist and student services liaison a journalist went undercover to see how new students from foreign countries were treated when re registering in a school district according to the journalist Jory alongside only about 10 other school staff around the country stood out because of her warm welcoming attitude which seemed to reflect the tone of her her entire School Miss samoff consistently goes above and beyond to extend a warm welcome to our most vulnerable families in the Clifton School District recently she spearheaded a series of professional development sessions districtwide aiming to deepen staff understanding of the harrowing experiences many of our immigrant families endure drawing from her own firsthand conversations Miss samoff shed light on the heartbreaking stories of families forced to fle their homelands with nothing but the clothes on their backs escaping human trafficking violence and extortion congratulations Miss [Applause] Sam I see your stack of you my years ago I was [Applause] like Jo uh Joanna yes uh we have Joanna here from assemblywoman mold's office going to honor the mock trial students uh once they take the picture you can come on up I was going to read something [Applause] um where am I here just just for the honoring the Clifton High School mock trial team whereas the Clifton High School mock trial team has demonstrated exceptional skill dedication and sportsmanship throughout the 2023 2024 season and whereas the team began a successful journey in July preparing diligently for the Yale Bulldog Invitational in September where they achieved an outstanding 8 and zero record with Jenna al- nater being named best attorney and Omar Ali receiving best witness Awards on both prosecution and defense and whereas the team competed in the Empire mock trial World Championships in November finishing 20th out of 40 teams with jeda alur ranking fourth best high school attorney and milina benari rating seventh best witness in the world and whereas the team triumphed in the New Jersey State Bar foundation's Vincent J ay tournament advancing through County and Regional competitions ultimately defeating Kent play school in the semi finals and Mainland Regional in the state championship marking the first time in 42 years a Pake County team has won the State [Applause] title and whereas the CHS Mustang mockers represented New Jersey in the national competition finishing 20th against 48 other state champions and narrowly missing a top 10 placement in a closely contested match against Georgia and whereas the team looks forward to a promising next season retaining three quarters of its members including two Gladiators Jenna alur and Veronica David ranked among the top 40 High School attorneys in the United States and whereas former team members have been accepted into prestigious universities such as Colombia Yale Harvard Rutter Georgetown Duke forom and NYU showcasing the program's excellence and natural and National reputation now therefore be it resolved that the Clifton Board of Education hereby commends and congratulates the CHS mock trial team for their remarkable achievements and extends its best wishes for their continued success in future competitions adopted this 13th day of June 2024 by the Clifton Board of [Applause] Education oh I didn't give J her thing starting with our new president she just got voted in last [Music] [Applause] summer [Applause] and finally she's been a witness and I've seen her grow [Applause] the members are at the tonight iame would you just announce their names have Mia one of the best Witnesses in the country [Applause] un [Applause] Ali I miss her her mom's right here our captain years and she's going on NYU [Applause] Round of Applause because not without your Fearless leer congratulations to sir [Applause] to for [Applause] just going to take a moment to read uh what the the citation citation reads my name is Joanna and I am from assemblywoman bol's office so what the citation reads actually this is for Patricia I have her sit in my hand it says uh General Assembly citation accomodations and praise are extended to Patricia barud I'm sorry if I'm mispronouncing the last name by the um whoa citizen of the 27th New Jersey legislative district through their elective representative for her contribution to the Clifton High School Mock trial team securing first place in the New Jersey State Bar foundations 2024 High High School Mock Trial Competition her skillful skillful advocacy and oh my gosh the font is a little bit hard to read I am sorry dedication have set her apart as an emerging legal talent and then signed by assemblywoman boli yeah Mom wants to present that for your daughter okay I believe that's that's I believe that's all for that oh you yes you have one I'm sorry yes you have one more our next recognition is the 2023 New Jersey exemplary educator resolved that the Clifton Board of Education recognizes the 2023 New Jersey exemplary educator award which honors one outstanding educator in the Clifton Public School only 123 Educators around the state were selected the Clifton Board of Education and the superintendent of schools commends her for her dedication to education their and their strong commitment to the children of Clifton and Marie Sheridan BSI teacher at woodo Wilson Middle School congratulations hear congratulations [Applause] congratulations okay uh next up uh M Rosa for our pbsis uh program honores good evening everyone uh packed fun house I'm I'm so thankful to be in your presence uh congratulations to all of the uh folks who have very much earned all these amazing acclimates uh tonight we are going to Showcase Christopher Columbus Middle School uh however before we start that we have some some uh lovely things to share with the board and uh some lovely things to share with the board and with our community uh because this year you're going to see what the impact of uh Christopher Columbus and their amazing work helps to contribute this year since we last met we've had the the benefit the uh the Beautiful beautiful beautiful opportunity to present at several different places and the reason why we bring this to you is because we really want to thank you for supporting our PBIS framework in our schools to our Central Administration for all of the support every single day helping us drive this um so here we go we were fortunate to present at the national leadership Forum this year big big big uh kudos to our team fourth year in a row we also were uh asked to present at the njpsa special education Summit so this is uh the New Jersey uh principal and supervisor Association uh we were co-presenters on our multi-tiered system of inter of um interventions and mtss our state Network NJ pbsis through ruers uh showcased in particular our schools 4 five 14 School 17 Christopher Columbus who proudly proudly can state that this is their fourth time in the history of 10 years that they've been asked to uh showcase their wonderful work um at a n at a state level and um our high school those are the posters that you see out front in the hallway so if you have a chance please take a look they've put together some amazing um Quality information uh pieces for you all we were also fortunate to present at the Northeast PBIS Forum so we're look the scope is districtwide Statewide Northeast National we are doing it so well and I'm so proud of every single piece that goes into this uh most recently the US Secret Service uh gave us a huge recognition at the national threat Assessment Center seminar Where Mrs zenola and her threat assessment team um got showcased and highlighted for um integrating their security specialist with our tier 2 interventions particularly for our check-in checkout process this is building those connections within with our students and our staff so I want to give a huge round of applause to all of our folks who day in and day out do all of this hard work and in particular our Christopher Columbus family who is here to celebrate the next piece so big shout out it's frozen frozen so while we well we unfreeze the computer what's going to happen next is we're showcasing our student oh thank you I got to muscle it in I got I wore the right sleeveless piece today I got to muscle it through thank you Sam um so our students we have a group of students our student ambassadors our champ uh student team who with the guidance of Mr Jeff labriola and Mr Ryan jeny helped to put together the instructional event pieces now this actually took place on February 1st but we couldn't let the school year pass without showcasing them so I'm not going to go through the whole presentation but the students helped prepare the instruction from interviewing um from interviewing the staff members to putting the the the videos together to narrating it on the day of with their with for their peers so the Champs team who stands for caring helpful accountable motivated polite and successful um put together different videos identifying what each of the overarching expectations uh uh stands for and so they interviewed different staff and for the sake of our time this evening what they did was I'm what I'm going to do is I'm going to show you towards the end um what the last letter stands for and that video just to give you a glimpse of what they worked on good morning CCMS did you know in the not so distant past I walk these Halls as a student in fact many of our CCMS teachers were one students here let's start this over good morning CCMS did you know in the not so distant past I walk these Halls as a student in fact many of our CCMS teachers were one students here how cool is that Champs returned to educate the next generation of Champs when I think back in my years at CCMS I remember how important these three years were in my school life I entered sixth grade a bit nervous not knowing what it would be like and when I left 8th grade I felt accomplished and ready for the next chapter of my school life at CHS CCMS taught me how to be a champ how to find ways to be caring how to be helpful in the classroom to be accountable and motivated in school and my family also taught me to be a polite teenager which helped me greatly for adulthood so with that continue to be Champs every day and keep on smiling so what you see is a culmination this was the last uh uh the last staff member to be interviewed for the said expectations and what happens next is that the students um along with their moderator moderators also made the connection of a couple of things first we're connecting our community and our and our former alumni to our buildings and next we're connecting you'll see these gentlemen you met them last year they were they were highlighted um if I can get this to play Hey CCMS it's James and Joseph we just wanted to tell you guys how cool the Champs organization at Christopher Columbus really is we were able to get so many great opportunities and do so many fun things through champs this includes winning prizes going on trips getting recognition from teachers and more Champs has really helped us to prepare for high school because it put us on a good path and helped us to focus more on academics and getting involved in our school Champs is really an awesome thing that the staff at CCMS gives you and you should definitely take advantage of it as it will help you in high school and in the future in general so what you see direct link so what you see there is a direct link from our former alumni from our students who move up the ranks to the high school level who are coming back and really mentoring our our our middle school students on the way that we re respect respond are responsible and really stand up for our one Clifton community and so I want to thank you all for uh all the students here now not all the students could make it but I am going to read all of our our uh students names who are here we'll go on and uh president um Paris Dr robot toi will go on to read the names if that's okay and then we'll take our our uh pictures at the end congratulations Christopher Columbus Middle School for a job well [Applause] done all right we have first up Cameron Ailes [Applause] okay Kelsey Bautista Dana Brown [Applause] oh uh Mahala Campbell congratulations Jan Marie Javier DEA Cruz Emmanuel [Applause] tavaras Victor Victoria CTA and one more and last but certainly not least Miss Diana [Applause] Hernandez if we can anyone else sorry just than want to get in there want to take this um yeah we should let with this but then we like you know the administration of [Applause] please you guys take congratulations congratulations [Applause] thank you PR yeah I'm good with some technology spe uh next I'd like to invite uh Miss farcus up yay thank you I realized I didn't have my water so I had to run and gr grab a lot nice and cooler here is the microphone on test one two one two so miss farcus will be presenting on the wood Wilson Middle School mental health awareness walk and fair [Music] let me try there I'm going see if I just I want to try and see if I can get this up don't read ahead thank you might going into my canva account oh you don't mind do yous it looks like it's working can do screen okay thank you good evening uh president Paris Dr roberi Commissioners in central Administration my name is Deanna farcus and I'm thrilled to stand before you today to talk about incredible event that took place at woodro Wilson Middle School on May 11th we hosted a mental health awareness walk and wellness fair and I'm proud to say that it was a huge success my esteemed colleague Miss sanir will walk around just you can have a look at one of the products of our event it was our positive at our positive affirmation table where attendees would add positive affirmations and different things that they learned throughout the morning um that we could showcase and laminate and put up in our school for each year throughout the morning we had approximately 100 attendees join us to raise awareness and funds for mental health I'm thrilled to report that we raised a total of $2,500 with 2,000 going towards a super in thank you going towards the superintendent scholarship fund and $500 going towards Sandy Hook promise this is a testament to the power of community coming together to support a vital cause I would like to extend my gratitude to the 25 students and eight staff volunteers who helped me helped make this event possible your dedication and enthusiasm were truly inspiring and we couldn't have done it without you we also secured three grants to assist with event needs the first was proud to be stigma-free through the Mental Health Association of Paya County the second was offered through the Clifton Education Association as the pride fast Grant lastly there was the save club sustainability management Grant these grants help provide even more resources and services to our attendees looking ahead we are excited to expand our event to include more schools within the district we would like to invite more venders and offer more resources in the district to the district Community next year we are also planning to organize a committee consisting of Clifton staff across the district to help plan and execute this event as we look to the future we are committed to raising even more funds to benefit the wellness and mental health of our students and youth Across the Nation we believe that every individual deserves access to Mental Health Resources and we are dedicated to making a positive impact on our school Community here are a few vendors and participants in the day today we are presenting Dr Robert JY with a donation in the amount of $2,000 to benefit the superintendent scholarship fund that is awarded to Clifton that is awarded to Clifton High School seniors who are interested in a career in education while additional scholarships are awarded to students who have displayed outstanding character oh you're welcome oh I'm I'm I have a little bit more I have a little bit more let's wait till the end I have well nobody notice I okay before I conclude I would like to extend our sincere gratitude to the board of education and Dr Rober toi for the opportunity to create and run this Wellness event and I didn't mention Mrs tremble my supervisor and Mr Jagger my principal your support and Trust have allowed us to promote well-being and provide mental and physical health resources in a fun way while making a positive impact on our school community I would also like to thank our sponsors thank you to Rebecca Leon from the Mental Health Association of pic County and Clifton proud to be stigma free Who provided $1,000 in Grant towards giveaways resources and prizes for all those in attendance thank you to the Clifton Education Association and pride fast grant for supplying snacks Waters and adult coloring book for everyone thank you to the save club sustainability management grant that helped with all our other material needs to make the day a success thank you to Miriam man manac from the woodr Wilson HSA who donated door prizes snacks and water for the event thank you to John mad from Aspire adolescent Counseling Center for donating lunch to all of our student volunteers thank you to Crunch fitness and Clifton who donated group trainers to Run Free Zumba and yoga classes for our event and thank you to shoppr and Clifton for donating flowers to all of our lovely mothers who came out to our event during Mother's Day weekend your contributions have made a significant difference in our ability to host this event and last but not least I would like to extend my gratitude to all of our volunteers vendors providers and attendees who joined us for this special day your presence resources and giveaways made it possible for us to make a difference in our community thank you again for your support and we look forward to seeing you all next year at our mental health awareness walk and wellness Fair thank you thank you [Applause] Jo [Applause] it's okay I juster is this okay not sure what's going on here doover just I don't okay we'll be moving on to board committee reports of which there is one this evening it's uh on our policy committee and our chairperson commissioner uh Suarez will read the minutes thank you president Paris uh the policy committee met on June 11th and the meeting began at 402 in attendance uh was President Paris myself as committee chairperson and Commissioners Richie M Richard Mahia Anthony Santiago and as well as Dr Roberto Mr Jenaro Mr shahada and Mr Ross also present was board attorney Maggie Miller items of discussion bylaw 0155 board member participation at board meetings public and executive sessions using electronic device the committee reviewed this this bylaw in the section dealing with Commissioners electronic participation in meetings after discussion about the Clause prohibiting remote participation by Commissioners by electronic device in closed executive session session the committee recommends the policy remain as currently written with no change or Amendment Council stated that due to the sensitive nature of its items covered it is in the district's best interest to not allow remote participation for this portion of the meeting all are aware this was the practice during the pandemic however that was a different circumstance and necessitated the need for remote participation to ensure the day-to-day operations of the district were not interrupted item 2 5511 student dress code K through2 the administration through Mr Jenaro provided an update on the process to review the existing dress code in the meeting held to date Mr jaro is scheduled to meet on Wednesday with the fourth and fifth fifth grade student Representatives along with principl Miss kenning and Dr Kazi to get further input regarding the Elementary dress code the committee discussed whether the recommendations to amend the dress code be specific or General in nature after discussion the committee recommended that the administration continue with the process of reviewing the dress code policy prior to providing its recommendation to the committee with the following suggestions item one amend the current policy to split the dress code in grade level groupings that is prek through grade five and to grade 6 through 12 also the prek through K excuse me the prek through five section of the dress code policy should be more General in nature with the with possibly some specific examples and focused more on health and safety item number three 3233 political activity item a the administration proposed and this committee recommends amending this policy to delete the following language quote no other teaching staff member who holds elective or appointive office is entitled to time off except as such time off may be provided by board policy or negotiated agreement unot and replace with any staff member who is employed by the district and is appointed by the governor or legislator by state of New Jersey shall be entitled to time off from school district duties with loss of pay when the staff members attendance at regular or special sessions of the legislator and hearings or meetings excuse me or meetings of any legislative committee or commission as required unquote as many of our staff are active at local and state level this change will allow any who are tapped by the governor or legislator to serve in appointed positions allowing them to attend meetings as needed their participation would be a benefit to the district and increase the district's V visibility at the state level item number four HSA PTO Financial reports oversight the committee reviewed a commissioner request to consider proposing a policy requiring hsas and PTO to share their financial statements with the board at least three times a year this would entail these organizations providing Financial reports on a quarterly basis providing an annual audit summary and having regular oversight meetings between these groups in the board the policy committee members Express their concerns about opening the board up to possible liability should such a policy be implemented the board attorney advised that the board does not have the ability to demand that that it have any level of oversight of hsas or PTO or their finances hsas and PTO are independent organizations and entities that operate separate and apart from the board just as they cannot tell the board what to do the board cannot tell them what to do the only regulation of an HSA is through approval of use of facilities and fundraisers that involve our student or occur on our property the meeting was adjourned at 4:53 p.m.