Benham is the first person in Arizona to be awarded this designation so dr. Benham [Applause] Madam President with your permission we'll move to item number for the AC T acte Region five counselor of the year and again dr. polling will present this information yes I have to call a mr.
Jim grieshaber up our director of CTE to present this item hello good evening madam president members of the board assistant superintendent mr. Dean and cabinet I am very proud to announce the association of current technical education Region five counselor of the year miss Lori loser so I'm gonna say a few things as Lori walks down the line so Lori is Ally counselor at Valley Vista High School and she is also the CTE counselor there a little bit about region 5 region 5 is made up of 16 states in six US territories Lori received this award at the region 5 conference that was held in Bozeman a couple of weeks ago Lori is elite counselor and CT counselor at Valle Vista Lori is not only a leader on her campus she thrives at the state and national levels when she attended the national policy seminar in DC and had a chance to share her CTE message with both House and Senate members her words were poetry talk about spreading the word Lori also serves as an as an Arizona career technical education fellow this position allowed her to learn leadership skills and how to be an advocate for Career and Technical Education she continues to serve on the Arizona Association Board fiscal review committee Lori will be up for the Association of career technical education counselor of the Year the winner will be announced at the Association national conference in Anaheim in December we wish her the best of luck thank you to her family I know ashes here Mark's not here but thank you to her family for the support and in the words of dr.
John Mulcahy Ct is going to take over the world so congratulations Lori and that concludes our recognitions and celebrations for the evening that's to celebrate and dissect that's right okay well go ahead and move to agenda item D audience with individuals or groups mr. Leonard we don't have any thank you okay it took me a second I forgot we switched that out we're moving to superintendent governing board updates and tonight we have Destiny Espinoza with us welcome thank you madam president members of the board in cabinet I am very excited to share with you things happening at each of our high schools these past couple weekends each high school has hosted their very own prom and has been getting very good feedback Shadow rages prom happens to be this weekend over at Valle Vista they are hosting their annual color Wars that is open to all Dysart district high school students from six to eight tomorrow and finally with our district Leadership Council we're having the first ever district spirit conference Tuesday the 30th so we will be calling Dysart kicks at old school each school will be dressed and decade attire and to celebrate a little bit more on which you guys pretty much know these past two schools were just rewarded with a plus ranking Valley Vista High School and shadow Ridge and over at Valley Vista today they threw an assembly to show appreciation to the students thank you thank you remove to superintendent updates Madam President members of the governing board members of cabinet this evening a few items as it relates to the superintendent's update the first thing we'd like to talk about this evening or announces that we launched a Community Survey yesterday I'm asking for community feedback regarding various aspects both related to local schools as well as the school district within 12 hours of that launch and a great effort by our PR department we had more than 700 respondents to that survey so we're very excited that our community is providing feedback for us and we look forward to the results of that survey additionally yesterday growing our I'm sorry Monday growing minds preschool held their open house for anyone who was available to tour if you haven't had an opportunity to go through the growing minds preschool we would encourage you to do so they've done tremendous things and we can't wait to see little kids running through that building walking quickly through that building very soon last week we had the opportunity to honor our heroes in our school district with the 10th annual Dysart Heroes Award dinner a great event in which we had just wonderful fun honoring outstanding staff in our school system we talked a little bit of earlier about the festival of the Arts that was held last Saturday a tremendous event again planned by Damon alley we're excited this evening to have the final product of the community mural that miss Mendoza worked to help create and as you can tell it was a fantastic product that was concluded we look forward to displaying that banner but more importantly we look forward to the ability for us to absolutely honor all of our arts programs every year in the festival of the arts as we move forward so it was a tremendous event all of our schools were represented I'm all of the arts programs that we have were represented and we look forward to this continuing to grow throughout the years and finally last but certainly not least we're very excited to announce that Mountain View Elementary School and there's some folks here tonight from Mountain View as well Mountain View Elementary School has received advanced IDI stem certification which is an honor in and of itself but Mountain View Elementary School received a perfect score on the stem certification and that is a tremendous effort congratulations miss Miller miss Wolford and your entire staff way to go Mountain View and that's a result of hard work and dedication and great things that are happening with students at Mountain View so congratulations Mountain View staff and that concludes the superintendence report for the congratulations okay well next move to governing board update just quickly and briefly because I know we're probably we're all most of us were all there so you just want to go through a few exciting events that I was able to attend as mr.
Dean spoke about the Dicer Heroes Award dinner that's just one of the highlights for me always it's probably second only to high school graduations but so glad to celebrate our heroes and see all the families there to support their loved ones as well and we touched on the Dicer festival the our it's just an amazing amazing event and I look forward to how much it's going to grow I think in the years to come also attended the the guided tour at growing minds preschool so just want to thank Christina and her team such an amazing facility just so much attention to detail even down to how meals are served family-style not just a way of doing it but there's thought behind that as far as portion control communication skills I mean it's just a wonderful facility it's just wonderful so John as well thank you so much for such a wonderful tour and morning and then today Wow Valley Vista what a wonderful way to start my day just celebrating that a plus school of excellence thank you miss Lockhart and team for putting that all together involving the students of just a lot of good energy all the way around so congratulations to you and look forward to celebrating next week as well with our shadow Ridge folks so that's all I have anybody else any comments questions just a couple of quick things I continue to be a part of the the CIP so continued continuing improvement plans presentations that are at the schools they are always enlightening to get more information about the schools and quite honestly I think the principals and assistant principals and the teachers that present it's a little less formal so I think they really shine when it is less formal instead of standing in front of front of us like that but they continue to do a great job I attended the Valle Vista High School's rendition of The Music Man and I'm surprised they didn't hear me singing from the audience because I did that play several years ago so it was they did a fantastic job and I continue to hear great things about the Dysart arts festival I wasn't able to attend but that just really that sets it off and congratulations miss Mendoza on that I attended a webinar a SBA's webinar it was the state of lbgtq education in Arizona it was very insightful and if anybody would love to view the webinar just go to a SBA and you can see the the challenges and the things that happen with this in our our educational setting I also attended the A+ School of Excellence celebration and kudos to StuCo what a fantastic idea miss Lockhart to have it be a stew co-led event and the energy was through the roof I loved it and so congratulations to you your team the students staff everybody it was awesome also congratulations to today is admin Professionals Day and we would not be able to do what we do if it weren't for the people that actually run the ship right yes thank you so thank you to everybody that's in the district that is a admin professional you are the person that is behind the person and I would also like to thank everyone for their thoughts and prayers I had a family situation up in Nebraska and I thank you for your prayers we just got back yesterday so thank you very much okay then we will move to information I'd or item F motion to approve consent agenda items I move the board approve consent agenda items as presented well second motion made by Christine Pritchard second by J Leonard cast your votes question carrots just remove two information items information item h1 auditor-general district suspending report mr.
Dean Madam President members the governing board members of cabinet will turn this information item over to mr. Hicks thank you very much Madam President members of the board assistant superintendent mr.
Dean colleagues community members thank you very much for allowing me to provide a brief presentation on the Arizona School District spending report that's produced by the Auditor General so I'll try to be brief and part of the reason brief is that in my opinion this is less important of a report that it has been in past years and there's been a lot of political wrangling there's been a couple bills down at the legislature this year about this report this was created when prop 301 was approved back in November of 2000 that created this requirement it is only school district so charter schools do not participate in this report and so there's been a lot of discussion about this there's also the school annual financial report that's produced by the Superintendent of Public Instruction every January that has pretty much the same information for all school districts and charter schools and that so you'll normally see information about both of them at some time but it seems this year that's it's taking a little bit of a backseat and not as much and so so I'll go into just a little bit it was I I believe all board members should have received an email copy of it over a month ago so it's a little dated in that sense but part of why I say it's not as relevant you don't first of all a set of board members outside of school finance officials nobody really looks at it may be some political staffers and so it's really has a very limited audience in that sense and then you did not see as many articles about it as well and so it does seem to have a diminishing importance so here is the report and so we do post a copy as required by law on our website and so we do actually have historical ones so you can go back I believe five years and look our reports every year for the last five years we do post on our website so first just I'm just gonna hit a few highlights and so I just picked a couple slides to look at the first and I think is important when I look at this I do try to think of not just what I look at what would the public want to know what would a governing board want to know and so when I look at this the first thing you see is operational that's really your M&O type budgets the non operational is your capital side and so from all the M&O if it's a grant and it would be somewhat similar to an EMA no expense how we're doing we're spending seven seventy four hundred dollars which is up from last year so that's good we got more money we spent more money but then if you look what our pure averages which we are one of the largest districts in the state so where can compared with the large districts in the state we're spending about four hundred fifty dollars less per student than them and if you look at the state average it's close it's over eight hundred dollars so what we're seeing is that we are doing the same or more with less money and so the first question that normally when I say something like that is well how do we get more money and so there are various factors of why we're receiving less money there's a deseg funding is a large one additional grants could be some additional capital overrides so some of the larger districts that were compared with have a bond and an active bond in an active capital override and some would say well then the capital override would be down in the capital but what capital override in this environment provides is the ability to fund their capital expenses through the capital override and allow them to move the district additional assistance up into the M&O budget so it does provide them the ability to spend more in that sense - and so so really that's the big takeaways from this and if you look at the state total spending totals then the red line down total per pupil spending we're at eighty one hundred dollars and the state average is ninety nine hundred so you could see I think our residents our students they're getting a bargain for what we're doing if we just talked about an arts festival and amazing things that's happening athletics academics the amazing things that we're doing at such a shoestring budget is amazing that so not to overuse the word amazing so the the last question that I normally get on this is and I had a conversation with a legislature earlier legislature or earlier this year was when I said that charter schools get more money from the state he said no if I look at the report the districts are spending more money and I said both of those statements are true districts receive less money from the state but because of our federal funding and other funding sources we actually spend more money than charter schools so charter schools will probably be I can't remember what this is for this year but normally around 1618 hundred dollars less for student but from federal funds alone I believe they received twelve hundred dollars less just in federal funds because they choose not to participate in federal funding program for example a National School Lunch Program and so that is where they're there does get confusion that districts spend more money but the state which Allah allocates r-mo and our district additional assistance between those two funds charters get more money in that sense so that is just a clear confusion if that's where a governing board member went to or the community hopefully that cleared up that point the next slide just looking at some of these other additional measures the first one that I gravitate to which is pretty impressive is a graduation rate of 92% that is pretty high although the state of the P R average is 90% if you look at the state average is 78% I think that's up from a couple years ago at 76% and so by and large we're doing a pretty darn good job of making sure that we're getting our kids and graduating them the next one you do look at is average teacher salary of 51,000 so we're about 20 almost 2500 dollars above the state average per teacher and then if you look at the average year's experience of our teacher is nine point four with the pier average eleven point five we're spending more than our peers and one part to note is that when your average years experience is greater than the state average you get additional funding from the state so this is saying by and large average the peer average the average district in our group our comparison group received a little bit more money in funding from the state because the perception and I thought is with older with teachers that have been there longer the cost is greater but you could see we're bucking that and sense that we're giving more to teachers than they are and we have a younger teacher staff and so I think that is important and you also see the amount from prop 301 that is the classroom site fund and you can see that we are giving more to our classroom to those 301 eligible certified staff than our comparison districts and the state average so to some more positive indicators now having said that part of why if you remember back in December when we revised our budget part of the conversation is is that yes we have the auditor-general calculation and information but really I don't like to look at that I like to look at more the rainbow report and so this was presented then this still is the same report that it was then and will be revised in our budget in the next meeting and so we'll update this when we revise our budget to see this and so one thing that I normally look at this is why do we look at just the M&O the classroom site funds and district additional assistance so technically that is five funds why are we looking at just those five funds partly because of what I've said before which is some of those federal funds those grants come with a lot of strings attached and so really let's focus on we don't want to focus on a percent that we don't have total control over let's look at those funds that we have the most control over and that are the largest because we're talking between them on a budgeted amount you're looking at a 191 million dollars in that so we're really focusing on that and seeing the correlation and and just really this is just a good 30,000 foot view are we doing the right thing are we continuing to progress on the right way and I would say yes our FY 18 AF our expenditures at almost 59% of these funds in the classroom versus the peer that I mean the district Auditor General calculation of 56.1% so it is less when it get does auditor-general calculation that is to be expected for example if we were to receive a grant for counselors that cannot be spent in the classroom that would be in the grants in the area that's not included than this and so that would decrease our percent so what this is saying is that those funds we have we spend the most money in the classroom when we add all the other funds that have strings it does lower it which means those are primarily outside of the classroom and so it makes complete sense and and we're good with that I will say so I'm not going to go on any more on this because we'll talk a little bit more about it when we revise our budget at the next meeting but I will say it is important I don't like these percentages and 30,000 foot of you to dictate where what we go we have a great IBA process there is a very inclusive collaborative manner but there are decisions that are made and we do not focus on this percent and we come in afterwards and look at the percent so for example in two years we'll be looking at a decrease in our dollars in the classroom and hopefully everybody understands that because we have said we're gonna bring back social workers social workers is not coded to the 1,000 it will not be coded to the classroom so we are artificially lowering our percent but we believe it's a good there's a good purpose and it's going to have an impact on our teaching and learning environment and so it's something that we prioritize and will do but just knowing in two years this dollars in the classroom report will actually show a decline and so we made that decision because it was the right decision we don't want to come in afterwards and look at a percent the changes say well why did this happen we need to fix that so just wanted to just talk in general about the percent what it means and answer any questions from the governing board thank you for the information anybody have any questions or comments for mr. Hicks just one mr.
Hicks do we know if there's any legislation that's coming down the pike in order to have charge do Madam President members of the board there was a bill with that and I do not believe it's moving and is dead and so know that no legislation will be approved this year that will have that included that I'm aware that you're aware of which we know you've got your pulse on legislation down there so that's kind of sad that it continues to not move forward thank you very much not to continue talking even further than I already have already but I am actually meeting with a group of five other districts this Friday to look at maybe we could make some tweaks to this report and make a recommendation for changes one that would include all systems but also what other information might be a little bit more important a little bit more valuable so we are having a dollars in the classroom rewrite a reboot conversation with four other districts this Friday so thank you mr.
Hicks who lived an information item h2 bond committee recommendation for election mr. Gein madam president members of the governing board members of cabinet we are excited this evening to to turn this information item over to mr. Hicks Madam President members of the board assistant superintendent mr.
Dean community colleagues and community members I'm once again a static to be called up here to make another presentation yes I appreciate the microphone and so thank you very much I will now whether you knew this or not I was very brief on the previous agenda item I'm will try not to be as brief this time because we did look at a lot of things and took a very heavy lift and want to give the board an opportunity to ask any questions but even having said that part of what you're seeing this tonight is that we broke this into two pieces as opposed to in previous times or in previous districts how districts will make a recommendation and call for an election at that time there is this is an information item so there is no call for a resolution for the election what this is is just to present to the board find out if there's any comments or questions now or even in-between before we get to the next meeting when they would as you'll see forthcoming a recommendation for an election at that time so so I wanted to clarify that and so I'm very pleased that we had a dr. Kellis back in might have been earlier than October back in the fall said that we need to assess whether or not we need a bond and how much it'll be for our capital needs and so he asked me to put together a process with a committee that's encompassing the district and represents the district to begin that and so we actually began that process back in December brought a group of employees former employees parents community members together to review and listen to the capital needs of the district and then determine if they would recommend that we make a presentation to the governing board calling for an election knowing that only the governing board can call for the election a resolution calling for the election and calling for a bond and so that is what we did here's the membership of parents employees and former employees and community members that came together to look at that so I asked if they invited them if they wanted to be here they could be here if they wanted to watch they could watch and so I do want to just thank them all for their time and efforts and their candid conversations about everything and so I want to just publicly thank them for all their time and efforts so thank you very much those community members yes and so we did meet for a couple hours every month going through and what we did is we broke it up into a bunch of areas first I like to teach a little bit of school finance so that first meeting two hours was on school finance we talked a little bit about bond sales what is a bond sale how do we do that what impact does it have on our property taxpayers looking at student population and growth we looked at transportation needs and then I'll go into a greater detail the site allocation process and those facility needs that we had so here is what ended up being the recommendation so this is a summary of the recommendation I'll go into each one of these elements and a little bit but first the whether good or not at first what was started with the group was to talking about all the needs the needs were in excess of two hundred and sixty million dollars so when we looked at that it was quickly first quickly reduced because we are not it's illegal to use bond funds for curriculum anything that's curriculum based in that sense so although we have lots of needs and updating curriculum and buy more that is not an application that we could use the bond funds for so we took that out and then we started my zest is to let's start cutting some things if we don't like it the committee was very steadfast and said no let's go through the whole presentation let's look at everything and then we'll come through during our process at the end and then we'll make conversations and discussions at that time and so so I very much appreciate that so first we're going to jump off of and I did provide in front of the board just a larger font of that summary embedded in there so you have a couple handouts and so the first the first page was the first column represented what was just shown and so now I'm going to go through so first we looked at the growth what kind of student growth do we have and and the data presented indicated that our projection is that by 2025 will grow by about 1100 k-8 students and then from high school students by 2025 the projection is grow about 600 students so what was first presented was we need to build a high school we need to build two Elementary's and buy some land for a high school and so looking at some of the data looking at our time frame when we're to look at that the committee reduced that and so here's just some supporting this is from Kevin Shipman and Applied Economics going to and putting some information together looking where we are where we are going the growth here's just some selected schools to show where they currently are in the green and where they're projected to be and then the high school of our enrollment our current in Rome and then where they will be in 2025 okay like this is not showing what I was thinking sorry and so so just quickly going through some of the data we looked at when you look at our time horizon that we were looking at the twenty twenty five six hundred students for high school does not necessitate building a high school and so that was taken off the list the second is when you're looking at this slide what you're seeing is that the gray is where existing developments are and students are coming from the orange or yellowish orange is new pending developments that are under construction and moving dirt and will be delivering some students and then the flag their little school houses that we have so what you could quickly see is that we do have schools where all the students are now so we've done a good job of aligning where our schools are and where the students are coming from there are some infill projects but when you look at where the new growth is there is definitely a need to build some elementary schools and so looking at that data we also have looked at all conversations and potential out there and part of this looked at other assets and so this recommendation only does have one elementary school in it and not too depending on the time horizon you could put a second one up north at the time we did not want to because there was other conversations that might have changed what assets were available to the district and did not want to over commit something on that so that was a second elementary was taken out and so I just want to be clear about that that the two areas do show a lot of growth there will be a need for elementary school we would build the second one at the timing the first one would be built in the Southwest corridor and the second one if one would go would be in the north part in essence and so with the with the growth it isn't a question of if it's when and looking at that time horizon and knowing that what we were considering or possible with additional assets at that time we thought it was wise to pull out the second elementary but that is something this committee has no authority besides making a recommendation so it is going to the Governing Board the governing board at this time before the next meeting when we're calling for the election could add in elementary if it would so choose at that sense so the so the next area that we looked at was student transportation and this really kind of did go pretty quickly in the fact that we just looked at our school bus inventory we looked at we have 64 buses that are 13 years or older and so the request was let's start replacing some of those we do provide a lot of maintenance they're still working and they're still safe but we need to have a plan to start refreshing and getting some newer buses in in that sense and so and then the white buses those are activity buses that are placed at each high school and so this would be to start purchasing put a plan and together to start replacing 21 of those is so that is what is in for student transportation in this bond major capital facility needs this was working with mr.
Bob young our director of maintenance and facilities to identify what he needs now we did scale this back and I'll go a little bit into that when we get to the site allocation but really told him this really needs to just cover the roof the HVAC those major major capital needs there's a few other little smaller things on the other slide but really we want to take care of our parking lots our HVAC s our roofs our EMS systems and there's a couple electrical upgrades we do have some fire alarm restroom needed the maintenance shade and then two things of which I added one I did inform the committee so just to be clear we have a stadium remodel because that's so unique we did not want their site allocation so every school site will have every site within the district would be given an allocation that I'll discuss forthcoming in a second but because a remodel of a stadium because it is so old we want to replace that we don't want that to come out of their allocation the pack improvements is the Performing Arts Center also has some additional it's a unique facility that would be used for a district-wide purpose and so we didn't want that one school to have to pay for those improvements and so that is why those are in the major capital facility needs and not under a site allocation and let them deal with that process and then I put in to make sure there was some money for the bond sale because the when we sell bonds we actually have to pay for some of it out of the proceeds of the sale a bond and not just out the interest that is not going into the bond fund and so those were all taken into account and so if you're following on the mainsheet oh and I skipped through I'm sorry it's the very first line on the mainsheet was the high school and part of the discussion with the committee was we do not need a high school the numbers don't justify a high school but the thought was let's buy the land for a high school and there was two thoughts two main theories or comments were going on during that discussion number one was if we're wrong and there's more students show up and and we have the need for a high school let's say fifteen hundred eighteen hundred students growth and it's bursting if we buy the land it will speed up the process to be able to put a high school there and so that right now it would actually if we miss low and the numbers are high it would probably help qualifies for a school facilities board partial funding of a high school having the high school and speeds up that whole process may need that may be a layer in a bond to do a little bit more but it would be a much lesser cost so the second was the committee said well if we buy the land and if we were off and so maybe there's only 400 growth and we never need a high school we could always sell the land and give the money back to the taxpayers and so they felt it was a no-risk process to just buy the land and hedging the bets to do that and so that was their thought process on the land you could see the cost for elementary the buses as I talked about the activity and then the major capital facility improvements the 19 million and so now that brings us to going through a site based allocation process and so this is a little bit more is a little different in the sense that one of the things we're looking at trying to do was trying to make sure that we had equity and treating all schools fairly in that sense and what I have seen over years of bond programs and they're done many different ways across the state but a lot of times you'll do an assessment or the the principals will provide here's a list of everything we need there'll be some major from from Bob's mr.
Young's position but a lot of times that's left to the site to determine and that leaves a gap a weakness in my mind and in others is there sometimes you might have administrators that are leaving and saying well I'm not going to go through this exercise maybe in other districts they've failed two or three bonds and they don't want to continue to provide this maybe there's a different vision that comes on maybe there's a new principal that just showed up and doesn't even know what to look for and know what to ask for and so you get varying requests all over when it's left to just a site and so the thought was let's create a site allocation based on square footage that will provide every site and allocation an equitable number our facilities are in great shape they're all pretty new for the most part and you have the oldest state and I'll give some of that information in a second here but they're maintained really good that we don't have varying degrees all over the place of crumbling facilities that have much major needs and so this really works in our mind of providing that allocation in a process with that allocation for those requests and so here's the process that I'll try to go through it's written down on page two of the handout that I've provided on a one-page instead of on multiple slides that are up here but really starting six months of what we would have is mr.
young would meet with the principal to go through what some of their ideas are and thoughts and those facility needs provide some base estimated costs right up front so they don't have to hunt and peck for all of that then the principal would then be notified of their allocation and then this is a quick one but it says technology safety security signature programs our address and projects our bond eligible and so our committee wanted to first make sure that the principles or the sites must spend at least 10% on technology because I wanted to make sure technology is being taken care of and not ignored then we would have if you can see what's being done in February there are seven ideas or thoughts that need to be addressed for safety and security and so every school would go through a filtering system and these are just general tenants here just saying make sure we have public/private separation making sure that we have fencing and barriers or appropriate lock down key cards Wireless lockdown notification visitor access man so we would have these and the the good news is is between Karen winter Stein who is a wealth of knowledge on safety and security and processes and I know mr.
John crow to a new hire actually has also been through FEMA training and septet crime prevention through Environmental Design we would have two experts on staff that we would be able to then also look as they're coming in to ensure that these are being taken care of and these are addressed at all of our schools and so we want to make sure that the underlying safety and security are taken care of first and that they go through this then they'll be identified here's what those costs are what else do they have that leaves a balance of an allocation and so the principle would work on a plan their schools are right now working on signature programs for our other schools identify with their community and they're working through that process this will then allow for a funding stream to enhance or make that connection with there's a signature program the principal would then be required to present that to their staff and their site counsel so to make sure that there's parent and staff buy-in they would listen to that feedback make any final modifications to that and then they would submit for take cabinet for review so that would then come into cabinet that we would look at each one of those plans and then we would then make any changes modifications or and/or approve we'll get back to the principal and then we would post it we've allocate the funding and post this on the budget on the website so that everybody knew what to expect here's what the bond is doing here's what was requested and here's what's being done and so I know that's a long drawn-out explanation of a process that would start six seven months before the funding would be provided and then allow us to provide an equitable amount based on the square footage of each school we would who gets what first we would use the oldest schools first so if and we use the oldest building on a school to determine what that is and then we used twenty-five dollars per square foot for a high school and $15 for a k-8 to determine a funding amount and so this is we would break it up into phases and we'd start with the first phase from Dysart High School of Willow Canyon and then these are their square footages and allocation the amounts and then we go to Phase two so a 2004 to 2006 and then we'd go to loops phase three up until support facility and oops sorry so that is a very long process but that it gives flexibility to each school but does still make sure that we have safety and security and technology that was part of the committee's recommendation going forward that that is embedded into it as well and then provide the funding for the schools part of why else this works is what I've also seen they sometimes can go astray and bond programs is that an assessment will be done saying assessment now or last year by the time you sell the last bonds and you're given money to last school could be six seven years and what was listed at that time and the time now may be best practices to change our needs of change or other things are breaking down and now they said oh you need to do this and they don't want to do that they want to do something else this provides the flexibility is that we're asking six months before your phase comes up to start identifying what it is before we implement it and so it provides us that flexibility to to do that and still meet all the needs all right so the other thing as I referenced already part of also the conversation at the bond committee was we did talk about actually a lot of things but one of their expectations when you have community members employees they have to look at it reasonable I could show you needs of 260 million dollars and needs but if the voters aren't going to support it then you really shouldn't be asking for it is something that we're just wasting all of our time and so they did try to balance everything and one thing we also know is that there is cost to an election and so we did look up and and know that in November two thousand nineteen there would also be although this would be in a year early there would be an opportunity to add the M&O override onto the same so there'd be a separate question on the ballot but add that on to this at the same time to fold the reason why considering that is one the cost of the election so cost of election maybe 150 to 175 thousand dollars we'd only have to pay for that once so we would save that amount of money by not going twice to the ballot actually something that let me revise that is there's three folds so we've saved that it would give us if it failed you'd be able to go back out again for the override before there's any loss and you'd be able to say the first time out that it's just a continuation with no tax increase because it's going on the next year anyway but then in 2020 we also have potential crowded ballot of 301 changes there could be additional tax right now there's a lot of conversation about additional education tax going on and so there could be one maybe two different valid measures from a state perspective also going on at the same time that we would could create some confusion at that time as well and so there was three reasons why that we talked about including an M&O override and so they voted our committee voted to recommend also that the governing board consider and go forward with in a election for the M&O override at that time too and mr.
Hicks that M&O override is a renewal of the override that's into place currently correct madam president members of the board assistant superintendent mr. Dean yes that is correct and and and really doesn't sound like a lot but when you say renewal does allow for a different language to be used in ballots and stuff like that and that does have an impact in that sense and so that is that's a 15% override on our RCL vote we would be asking that the governing board consider and go forward on that so also just what impact so there's 125 and our financial advisor just rounded it to five instead of 450 so he added fifty thousand dollars and just for round numbers but this is just a really good visualization of looking at the dark is what is existing bonds and what our schedules are for for payments right now and so for until 2028 you can see what the tax rate is anywhere from looks like about a buck twenty six down to fifty four fifty five cents at that point the light blue is the layering in a new projected bond program and so that 125 million which see initial slight increase for about eight years and then at that point it would be lesser amount the average amount if you as it says that there is seventy cents so this bond program would cost on average about seventy cents to the tax rate over the life of the bond program and the annual text taxes for 150,000 is about our average house ID and I initially it might be 147 I couldn't look find the exact average home value in our district and so at $150,000 you're looking at 105 dollars a year on average for the cost of this program and so that so as I mentioned it started with the goal was to just provide a good informational update to why and what we considered what we did so you had that understanding why it is allow for the Governing Board to digest it to have any conversation any questions now or in between the meetings to provide us so that we could make the best decision possible for the May 8th when at this point unless we hear different you will see two agenda items one a resolution calling for the election for a bond and one a resolution calling for the election of a renewal of an M&E override and I'll stand for any questions thank you for all the information mr.
Hicks and I also want to tell you that I appreciate how you phrased how you worded the process involved in the bond committee coming together that the purpose of doing that is to get a kind of a pulse of the community in a feel for whether this is something that could be supported I think there's been perception that this has already been decided obviously I'm sure you can understand there's nothing more disconcerting than people coming up to board members saying so we're doing this and we're like no they were just not yet so thank you for making that clarification and for all the work that you and the committee has done to put all these numbers together I'm sure we all have some questions I'll just go ahead and and just start with a couple notes that I was making as you were with Madam President if I could just comment I would just also the what I appreciate with the committee is yes there's lots of different perceptions you fight and one of them is is that education has been underfunded so we just asked for everything the committee it wasn't just a blank check it wasn't just a guarantee it was truly vetting from all different areas to say this is a we live in the community we're gonna have to pay for this we need to make sure it's really needed before and so there was really I'd say looking at it from all directions and so the committee took a very serious of all the requests in essence so multiple perceptions are always fought that a it's a done deal this wasn't a done deal and I started with 260 million dollars and you have 125 in front of you so there was a lot of cutting and looking can we get it down as low as possible so that there's our community really supports this and understands that we're really asking for what is needed okay gosh and there's really no order and I guess how I scribbled some notes down here so number one you made comment about some of the improvements - for an example I mentioned stadium but then PA see improvements I do like the fact that that the committee considered the fact that those costs shouldn't come out of that particular school sites allocation because again it's something especially specific to the PA C it's something that's enjoyed by the community and by all of our other schools so I do like I do like that and I think it's important to include that piece specifically with the bond especially since our district is focused on arts athletics academics about that arts piece I mean as beautiful as our PA C is to really put some extra money into that to get it you know to keep it current and upgrading a lot of the just probably the lighting or all the other things that make it as great as it can be so I think that's great the site allocation so it's gonna ask you you your slide reference the 10% that would specifically always goes toward technology and then you started talking about the safety and security piece were you including that in that 10% man opposed no that was a separate conversation so there's an expectation 10% for technology on the campus that is not directly related to so for example our cameras right now are very grainy when you look at them they might have been brand-new eight years ago nine years ago when put in and so a lot of people want upgraded cameras that would be a safety security that would not be counted as part of the 10% going to a technology that's more of a classroom or functional technology for users not for the safety or security person and that's what I assumed but I wanted to make sure I guess my my concern with that is if we're as you know as important as technology is when we're talking about Chromebooks for kids and things like that just again because of the day and age that we're in with safety school safety and some of the things that are happening at schools I'm just curious as to why we wouldn't designate a certain percentage towards safety and security if we're gonna designate anything you know and really say we must spend at least like this 10% on technology was there thought into why we weren't going to be that specific with safety and security um madam president members aboard probably thought on my side not on the committee we didn't talk about requiring a percent on that because we identified the seven tenets that need to be in place and that are insured from this bond that you have to go forward that could be varying costs at varying sites and so for example we do a really good job of public/private separation right now but where we do not do a good job is at support facility right now it's it's wide open to be quite honest and so there would have a disproportion they would spend a lot of money just on that we're a task right are most of our schools the very little could it needs to be done at all there might be a little door here door there and fencing might be so because we really have a good system but we wanted to be flexible and we wanted to make sure that certain things are we did not or at least I did not want to require a certain percent spend on that if it's not needed in that sense and it could be where do we set that limit and we didn't want to force ourselves where we felt there's so much technology and so much can be done that's an easy threshold to meet because we talked about different levels of 10% 20% 30% of Technology we wanted to make sure something was addressed in technology but not require too much that they would impact their signature program or other things being done on the campus but we all simply very least I believe that with the seven tenets we're going to make sure those things are taken care of no matter what that comes off the top and Madam President I would I would add as well as mr.
Hicks indicated earlier with the expertise that we have on Kent on on staff currently and that of which we're bringing on with mr. croto as well they would be involved in in specifically working with schools to identify specific safety and security needs and then those would be addressed through the bond at that point in time so whether that as mr. Hicks states currently our facilities are set up to keep two key with an intruder intruder separation so our schools require key cards to get past the front office's or require you to be buzzed in to get past the front office's additional measures would be identified with with use of both miss one was miss winter Stein mr. croto and the school administration as well in community and as those needs are identified those would be included in each sites allocation or as part of each sites allocation so how would we ensure that that's happening though like I'm just quickly trying to read that again so the principal insurers technology safety security are addressed but does it say like how often like cuz again maybe there is something that comes up something needs to be upgraded or maybe there's something specific to a particular location or campus that needs more security how will we know that that's oh it that's at least going to take some sort of priority Madame president I believe it's a couple of slides further that all the projects have to come through cabinet approval once once they're identified at the school site and so cabinet would also be aware of the any audits that are done on the campuses as it relates to safety and security assurances are addressed so that's something that cabinet venez at least going to always make sure is cabinet would be cabinet would be reviewing all aspects of this of the site allocation process through the seven tenets that mr.
Hicks mentions as well as things such as the school signature programs community interest in those types of things but safety and security we'll certainly be a forefront of what is involved with with the school allocations as well will that be worded in such a way like on the on the ballot to where at least the community will know and just as a reminder to for administrators which I I know our administrators would do but I think as far as passing this bond and just the importance to our community that they see that safety is going to be a priority should this podcast like were you planning on including something some sort of language in the wording Madam President members of the board and the ballot itself is very very specific and statute driven and so we do not have the ability to put anything in the ballot voter information pamphlet has a little bit more and also typically when going for a bond we need to give out factual information so people have the right information and so yes that will be incorporated hearing your comments make sure that we need to make sure it's very clear and how that is prioritized in that session so so yeah thank you for those comments on the safety security that will make sure that's communicated especially on those factual presentations that will be going out for okay and then with the starting with the oldest schools first as far as those the phase-in for which schools would get their needs addressed first or in what order assuming let's say there's a newer school that there's an unexpected issue that comes up that would technically fall under something that the bond would cover I mean do you have is there room for exception Madam President members of the board I think cabinet when I was presenting this to them they had the same comment is hey if something really bad happens and it's going to be funded three years down the road couldn't that jump up we do have the flexibility this is our program that would be put in place we do have that flexibility to make that we would just have to make sure you know of course I don't like to spend dollars twice or anything so make sure that we're taken away and and that it has to meet a certain threshold so that could definitely happen but I do like communicating a program with expectations and following that so that there's Trust is given in that sense because there's a lot that so I think we would have to make sure that there's a very clear of why that is I will tell you when we sell bonds we must tell the Governing Board and we must tell the people that are buying our bonds why are we selling these bonds so we will identify the actual projects that are in there and so at that point will also be explaining to the bard and that and so if this is jumping one we would be identifying that to the Governing Board of that it hey this isn't to come for two more years but because this is such a safety and security would probably what seems to rise to my level or my thought that we would do something I would also say that I think the conversation in cabinet was well what if we get a price break because we do it at all 25 schools as opposed to just you know eight at a time or something like that well that would also be let's use taxpayer money wisely and yes let's do something to that even though a school might not be looking at that until a certain time we would save money by doing the entire district at that time we would consider that yes okay thank you and then just quickly quickly a kudos to you and your team as well when I first saw school allocations and these large sums of money I'm thinking it's just sounded like just a pot of money that you all can just go and spend every night the way that you really were so specific because obviously I knew it wouldn't just be a free-for-all with the money but but you got so specific in the process of how you know it would be reviewed and decided upon so I appreciate that that accountability and the fact that you build a process into that and I think the voters are gonna appreciate that as well you mentioned situations changed we were talking about whether it be you won in elementary school two elementary schools and that things have changed since you started conversations I'm wondering if since you're indicating that there's been some some change if we wouldn't just revisit possibly adding I mean based on our growth and what we're projecting whether we should go back to considering to schools elementary Madam President members of the board that is a good question it's a big one because yes things changed and certain assets not available the question would be the timeline in what window and so being that the the southwestern part of the district would need the elementary first the second would be on the northern corridor we do have one school that we just opened up santé up there to handle some of that if growth happens at a higher pace we would be in a lot of trouble if we didn't put in a second elementary if it slows dramatically we might not need to build it which but then that could mean that we wouldn't sell the bonds if we have the ability to do that like I just said we have to tell the board here's why we're selling bonds you could say well we're not approving bonds for that we don't need that so there is a sale basically a check point in there that the Governing Board could stop in that sense so that is probably we'd have to decide that arrive conversation about that either tonight or before the next meet during the next meeting I think we would need you I think it would warrant some conversation with the governing board it could be here or it could be individually emailing thoughts and because I would have to put together the documents for I have to work with our attorneys to put together the resolution that goes to before the board on May 8th and so so I think probably governing board after we're all done asking our questions that might be something we want to discuss only because because of Open Meeting Law and things we're not able to communicate or email and if you needed that information prior to the next board meeting it sounds like the timing and the governing board can talk about it right now this is a non-voting so there's just no voting on any action that could give you a target that you need to work with yes my final question is in regard to the possible override I guess again talking to the board wanting to hear your thoughts as well it doesn't sound like there's any risk because we're already having to spend 150,000 or whatever it is to even have the election for the bond anyway so there would be no extra cost to add it so I think that's something the board should consider but just clarification mr.
Hix what would we be looking for as far as if we were to contend the override or go out for another river ride what types of things would be included in that Madame president members of the board it would be the same exact continuation as is now I've not had any conversations that we need to stop using our override ollars for what's being used now to use it for a different purpose so it would be continuing the exact same purposes in that sense should we I mean whether should we have some more discussion or would you revisit certain things just to make sure that again since our language has to be really clear in the voter pamphlet that if there is something extra that we feel we could capture with this override we'd be we'd be you know allowed I guess to include that Madam President members of board that's a great comment in a sense that what I'm hearing you say is maybe we look at the language to make sure there's good flexibility to make sure if things change it could still be used for that right that's a very good comment that we could definitely do that I'm sorry I thought at first you were saying to change it dramatically no from current to something completely different if we need disturb that's great that's a great comment that we should look at that and so yes I have not pulled the last language but and I just told our attorney last week to put them on notice of this is what we're going so we will start having those conversations so we would look at that language that is great great comment I would say as far as risks there are always risks whenever you put anything on a ballot and/or multiple I don't think it's the same as what it used to be but our committee talked about voter saturation there's a lot of things that go before the voters on a regular basis and I think they comment was something about the never ending ballots you know questions being asked to voters and so that creates confusion it creates didn't we already vote for this and and that and and so there's I think anytime you add a question or put a question on it probably adds a little bit probably less impact it used to there used to be comments ten years ago that a second question had a less probability by 20% whatever the second question was and so always make sure your first question is the most important a lot of data now it's all over the place and so there's no really correlated or cause and effect of where you put things or how many questions are on the ballot so that impact or risk is much less but we did talk about the voter saturation and that is a concern in that sense mm-hmm and I think when I was saying risk in my mind I was thinking financial like as far as it's not gonna cost us any more if we add it we're kind of have nothing to lose financially by putting it on but I see what you're saying yeah we might people may be thinking I'm not gonna like but for both of these things and how they're gonna impact my tax rate or something like that but we wouldn't be out in the I guess additional money as a district by trying Madam President members what you're exactly correct the financial risks are not there's none SS so thank you so much for answering my questions governing board do you have any other questions or comments just a couple just a couple first off thank you to your committee for the hard work that that they have done and also to give them the two-hour presentation of school finance 101 I am just curious on one thing did the committee happen to look or review the prior bond requests that we had several years ago and compared the two madam president members support they did not did not okay that's a good comment kind of sounds in retrospect that it would have been a great suggestion but no we did not look at this okay that's fine the public are they able to those that may have some questions before we even take a vote if we want the bond or not they can contact whom to ask questions if someone has some Madam President members of the board the anybody could always ask me they could send emails questions we talked to the community all the time about many things and yes I have talked to community members about their taxes and tax rates already this year so that does happen and so they could do that they could see this presentation online we could reference them and ask them to go we archive on YouTube to see these so they can go back and watch this presentation as well which does have attached to it so they could just open up those powerful go through that as well just want to make sure that's out there and this Pritchard kind of took one of my questions about the 10% allocation for technology what wasn't there a specific percentage for the safety and everything but you answered that with her thank you very much and also just one of the things where you have like the allocation and as far as the year of oldest building to forward you know we always need to keep in mind that from 2003 to 2006 we opened 13 schools in three years and that was 16 years ago so a lot of things have worn you know through over the years and we built those to take in the growth that happened that boom that was here in surprise and we continue to have different land developments that are that are going on right now so that 13 and 16 might be another thing to get out there but yeah I agree with miss Pritchard if we need to get some questions answered before the May 8th meeting I would like to submit them to mr.
Hicks and make sure that we discussed them in our May 8th meeting so but yes this was you know the fact that Sonoran heights so it increased a 1380 Mountain View to 1200 Asante to 1500 that six year forecast that's a lot of kids that's a lot of kids and so we do need to make the right decisions for our community but this was this was awesome especially the breakdown for the allocation I loved it Madam President members the board it you did just trigger I did think the only two changes to the site allocation Asante and freedom would actually get less money because we're putting money into those facilities now and so we didn't want them to just get the benefit of some changes now and then also later so that was also reduced at those sites just that we didn't overpay and trying to be equitable and fair crossed I can include it the support facility which is yes that's needed also thank you very much thoughts or questions that we as a board need to discuss in regard to bond or override so cabinet can have as much time as possible to consider conversations prior to the next meeting so we're not bringing new I did have one and it may be something that mr.
Hicks can provide later on what would happen if the bond is approved and the M&O is denied the you know madam Madam President members of the board that means that a bond we would go forward with this presentation and that's how we impact implement our bond program but that would also give us another year to go in 2020 with what I mentioned could be a crowded ballot at that time to ask for the override before it starts getting reduced and so that would give us one more chance so if that situation happened we would then no longer have the benefit of only having to pay for election once you've paid twice and then we would have one more chance before we have to start making cuts because then after that each year you have to cut a third so we'd cut 5% 5% 5% so that's roughly six and a half million dollars we'd be cutting out of our budget every year if that does not get passed yes yeah I don't want to go you know and as I'm sitting here thinking too maybe there is more risk involved in going out for both only because if we know for sure I mean we always hear about our chillers and we hear about just so many you know capital needs that is there is the risk of losing the bond too great for the possibility of maybe going out for an override that we still currently haven't place Madam President members of the board that's a good question those are those aren't easy answers because they're more political in nature and voter you know trends and everything and so that there's no straight answer on that it's I don't know but knowing what you know about facilities and everything I mean I just from superintendent updates and just hearing board reports and things just you know over time my impression is we're in desperate need of a bond yeah Madam President members the board we have great capital needs it's something that I have said for many years statewide how a district survives without a bond and an override I'm not sure and we're an example of one that have used a lot of our other funds and using them at a greater pace than we're getting funded for so we're draining funds just to maintain and that's not replacing we do when things do fail we do go through the SFB so right now we've had some that the board has approved we're approved for they're gonna inspect our roofs but right now we're approved for a roof but they don't have any money so it's just sitting waiting for a few months and hopefully they get an appropriation and maybe in August we'll continue the process but everything is stopped because they're out of money so if something happens and fails then we're at great risk and the risk is then if that roof fails and something happens say monsoon happens there's a lot of assets underneath that roof that can then now and then that goes to our insurance and so our insurance is now paying and that we're paying a deductible and so to go through those claims the right thing to do is to put schedules in place and to maintain and fix things unappropriate and replace them at appropriate manner and not wait for everything to fail and so the capital needs are great in that sense the difficulty with capital is that when it competes with M and L would always loses because people talk and buildings don't things don't technology doesn't and so that's the challenge is how do we balance that against our people and what those needs are and those are we are people industry 85% of our budget and our budget is going to salaries and benefits and so it's very difficult in essence so we have great needs in capital but I would say if the override failed and we had that would be tragic the worst would be not having a bond or an override and living just on that and so our student our community support is much needed and so that's no different than either one of these we need their support in both of these areas and repeat again you said when when was this over well this overrides start to or was start to phase out November 2020 which would be the 2021 year the following years when it would be reduced okay so the 21 22 fiscal year we would be reducing so there'd be an opportunity for a an override election in the future before we'd start that phase out we have this coming November in 19 and 20 would be the two so there's two chances right now and after that we would be facing down well mr.