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oh [Music] I [Music] [Applause] [Music] n [Music] [Applause] [Music] oh [Music] n [Music] n [Music] [Applause] [Music] [Applause] [Music] it's 5:30 and I'm calling this meeting to order this is the workshop um we need a roll call present Melinda soski Charlene Diaz here Fred rushon here Sheila Bernett here um we need you're going to discuss the the preliminary Jen's going has a presentation for you all right I saw that I was working with that today okay so these are preliminary results thank you you might want to get closer preliminary results that better okay so um because they haven't taken out the students who don't have like their weren't here at the beginning of the school year and that kind of thing right now includes all of our students so when we get our letter grades they actually take out students who weren't here the first like 10 days of school that kind of thing so but this is our preliminary so these are cohorts so if you look at say like fifth grade it's the same group of kids so it shows their third grade scores their fourth grade scores they fifth grade scores um so you can see third grade is the only one that we don't have anything before that it's a brand new cohort yeah so that's the cohort and I'm going to flip to the next one just because this shows the one on the left is us and the one on the right is the state scores um one of the principls asked me to put this in just to see there seems to be a trend with both um the state and our um our scores with a drop between fourth and fifth grade aren't those exactly the same am I missing something no the one on the right is what the overall State scores are I think it's confusing because I think it's confusing because at the top it says Bullhead City School District so the one on the right I didn't change that I'm sorry yeah I didn't change the the title on it that's my fault but yeah the one the one on the right is the overall State scores the one on the right is just Bullhead oh keep going here um so here's third grade of course it's the first year they take their assessment so the dark blue is our score and then the kind of tealish blue is the state average and then this is broken down by school and here's my and this is just another way to look at it so this is um 20 2022 2023 and then this year it's the different groups of kids it's just the third grade group each year I hadn't looked at these before so I'm I'm liking that we've gone up as a district all three year I mean for the three years two of the three years I don't like it that the state has come down but I like it that our trend is a little better than theirs than the state honestly the surprises diamond back um they really really struggled this school year with keeping consistent staff and with Maggie Emin playing both principal and assistant principal and having their coach go into the classroom and um so they were a big surprise this year with their results okay so then fourth grade oh third grade this is also the math sorry huge jump for Desert Valley better right so then we go to fourth grade so the purple is their third grade scores the blue in the middle is this year scores and then the um graph on the right is the state lots of growth in ela math is significant too yeah that's quite a jump in the math too no actually Dr dropped oh I'm sorry I'm looking at this incorrect it is confusing but yes the the one with 36 is the state okay here's my school thir grade scores and then their fourth grade you see the covert of students and that's one way we like to look at it because a group of students you know what a single group of students does from year to year really gives us better data about whether we are you know whether we're helping them grow or not than comparing this group in third grade and a different group in third grade or you know a group in sixth grade and a different group in sixth grade if you notice that diamond back again yeah the same um overall percentage of Mastery as the state does in fourth grade reading so that's encouraging but lots of growth and then math Desert Valley did well the other two schools um did not maintain any math not very much growth here was there something different about fourth grade math is it there's some Concepts that are harder or nothing that would skew it they do more with fractions in math I when they started in third grade they do more with it in fourth and that they struggle with fractions but State didn't do great at fourth grade either and then if we look at not the cohort of students but just fourth grade each year those are the fourth grade scores just nice they still going up interesting that state map also went down mm so in fifth grade we're going to see the Red Bar because that's the group that we go to fifth grade right we be in fifth grade this year no no this year oh this year yes so the Red Bar was okay yeah so let's see all right so these are the cohorts of students students in fif grade so same students yeah unfortunately yeah they went down it was a surprise but they just they did game Busters this year with the learning the way we're teaching here's the results so for ELA W from last year wow they're up from last year but still not any state so this is this is the different group of kids not the coor so last year there's your fifth grade man right so this this is the same group of kids okay but go to the different group of kids so last year math this group of kids had a 32 on their test go to math JN the next one there you go so you can see they're up from the previous fifth grade but that's this is different groups of kids this is different groups of kids and see last year they had a 32 but you were looking at that you were looking at them at fourth grade and now here's fifth grade yeah it's not where they were as they're not they're not even close to where they were something happens we don't know what but the state only drops eight points how come we're dropping 20 or 19 points well once again this is this is a different cohort each time yeah so but it's the same group this is the same group of the fourth grade the the dark bar is the same group as the Red Bar on the previous so you like so so if we went back Jen if you go back to the fourth grade math well if you look at this one you'll see the what you're looking at is the purple was these this group of students in fourth grade the yellow is this group of students in fifth grade but for comparing fifth grade to fifth grade okay fifth grade to fifth grade it's different kids it's different that's this is fifth grade of fifth grade okay keep going and we certainly and we certainly look at both ways that both ways of those data you know because if it's different kids and they're still struggling then it says there's something wrong with what we're teaching and that's partly how we've identified why we've identified that teachers have gone away from the standards and we're moving back to the teach the standards and teach them to the correct rigor well when I was over there at sixth grade they were Teaching Standards so now we're at the 6% is it percentiles or percents so they went down 1% okay in math they went up 12 but what happened from 20 to 22 all the way to the 6 MH that's what's different yes it is but why supposedly the middle school was doing really well this is not showing really well it's not but you also have to understand they're filling in the gaps of having six years of not being taught to the standards too so they're having to make up a lot of that as well and that probably is reflected by this going down yeah def it's not it's we analyze these things why did this happen and we're owning that they went away from the standards so this basically is reflecting what happened three years ago like grad drop especially in now and and the critical piece is the rigor of the standards so when people move when when when our teachers Focus say on U just on computation and the standard is written at application that's a whole different thing you know just being able to add and subtract or multiply and divide is one thing but to apply those skills to to a a a a task um and that's what the standard is so the test is testing it to that rigor but if we're only teaching it to this rigor we're not going to get we're not going to show good results here on the on the assessments and that's part of all of the discussions we've been having so it's not just discussing what is the stand what is the rigor to which kids need to be able to perform whatever it is and here's the annual results so different students different students but in sixth grade students are at that school in those grades number special students that are out those schools in those grad that greatly affects these numbers as well because they still take the same state test that everybody else does but they may be at a second first second grade level but they have to take the sixth grade test just like everybody else without any of the accommodations that they're used to getting all year long so that plays a big role into these numbers as well into this one where is that in procedure or policy at the state level where is that that we could write to them and say you need to fix this because that's not fair to the it's not fair to that student if they can't perform at that level it's got to be frustrating for that student we have students with mild intellectual disabilities of cognitive functioning below 69 that have to take this test because we are only allowed 99% or you know 1% or less to take the alternative status and the state is always contacting Kate to say why do you have so many sped students you have too many sped students you have too many students taking the alternative State assessment why is that how are you going to fix it I fix it by having them take the regular State assessment we have to take all of that into consideration to with looking at these numbers they will come out with um graphs to that separate the so we can see the growth of specifically of our um special ed students our e students all that they do come up come out with that data so he eventually does get separated out somehow yes we get points so um it doesn't show here but when we get our letter grades for the schools we get um like bonus points if our El students grow we get bonus points if our specialed students grow so and they will also at that point take out the um the students that were not with us from the beginning of the year so this includes everybody so this even includes students who enrolled in our schools one week before before testing so even if they have an IEP they don't apply the IEP to the State Testing no no it'll read I mean certain things like it reads to them but that's a universal thing so there's you can press a button and the computer will read everything to you except for the reading so reading there's none but the math and the science it'll be to them in the writing but those same special ed kids well comparable yes were there last year yes some okay so the thing is the scores we're seeing are comparable to last year comp yeah so when we see something that goes from 7% to 6% there's a real problem well I can tell you that one of the students that took the sixth grade AA the year before took the msaa which is the alternative State I mean it's one student but still it affects it affects every you know it affects everything one student Caroline yeah that's what I'm saying it is only one student okay and we know we have issues it's why we're working on them and this is yeah there's a big difference though between 6 and 29 mhm huge yes huge almost five times seventh grade this is the cohort so the same students are similar students this is different group sisters am I right in assuming at this point we're not going to see these numbers go up probably for two years if we we're starting kind of at square one with like third grade going up well consistently right consistently I mean obviously on some of these look better than others some of the ELA looks better it certainly looks better than the math um uh you know so to see consistent increases yeah it's going to be in we should see some difference next year and then really a difference the year after that okay if what we're doing is working and uh uh and the fact that that this the year we're coming into uh it's not a choice anymore to be doing the new the new procedures and the and the new um model of instruction it's an expectation and um and whether teachers are doing it or not is will be reflected on their evaluations and reflected in how we work with them you know we're going to do all kinds of opportunities for professional development obviously um and and coaching and you know support U but but it won't be acceptable for somebody to just not do it I'm just thinking in my mind okay these these poor students kind of Miss but the ones that are coming through should hopefully be caught up be catching up yes absolutely is very inconsistent stud here's the same group for ELA or different group just a great for last we have science science is only given in fifth and E grad so we don't see C turn it off turn it off please mark mute okay question um I know that we're focusing on making sure the teachers are teaching to the standards have we um looked at the curriculum itself to say okay they need uh some reteaching on how to teach those particular programs so that's part of the process we're doing so as they're looking at the standards they're looking at our resources because in the past they pretty much just followed from cover to cover right well that doesn't do it because a lot of these the curriculum isn't based in Arizona standards it's based on like Common Core which the state isn't nobody anymore so um they're looking at the actual standard then they're looking at the resources we have to see if the resources actually match what we're supposed to be teaching and if it doesn't then then we use like the supplementals that we have or find something else that does so we um we know that the curriculum does not necessarily match and everything so not in all the standards and we'll give you an example from science for in instance um um we have we have science curriculum if you will resources um but the the ones we have some of the standards in those resources are at a different grade level than the state standards are and so we you know so if if I'm a fifth grade teacher and a standard that I have is in the fourth grade curriculum that's where we teach it not in the fourth grade we teach it in the fifth grade sometimes it's the other way you know sometimes it's a third grade state standard and it's in the fourth grade curriculum so we switch the materials and and use the resources in the grade level um I don't know that we have found that much difference in math and social or and in language arts but if it's there that's what we do is you know find the resources and that's part of that's part of the reason for the common planning and it's also the reason for those extra days that we've asked for our folks for this coming year uh particularly for the elementary schools so that so that they have an opportunity to talk about um the standards and the rigor but also what resources do we have at for specific standards at specific grade levels so that we are have some assurance that what's being taught at one of the elementaries is being taught at the other two um so we have consistency across the district as well so we can reduce some of those differences that you're seeing between the school sites you know we need this we need the same kinds of results across all three of those schools not just at one or two of them and partly because kids move but mostly because kids deserve the same level of instruction and the same level of success on the other hand we're not just letting our teachers go find whatever resources they want they need to be research based and they need to be consistent so when you get the list from Jen to approve the supplemental materials that's those are the supplemental materials that they're allowed to use our our main resources and those supplementals um if we find that we don't have something then we go look for it and then we ask you to approve putting that on on that list of approved um but 3 years ago four years ago um um we found probably double the number of things being used than what was on the approved list so we put the breaks to that okay more questions for Jen thank you Jennifer thank you Jen thank you um item 4 or 1.4 the asba policy advisory 787 this just dealt with AI right that was the only addition to it uh will you click on that one I'm trying to remember what this is that's the only thing I saw in here that was underlined and the rest of uh yeah there was some yeah it's just kind of updated it because you know we don't really use tapes and compact discs and any of those things anymore but I think the real thing is down is down below where it's the AI yeah and um we're not moving too much into that at this point um um but they want us to be you know aware and um have the legal resources to deal with uh to deal with that um in a couple of situations where we've had students um try some of this uh oh and I can't think of the name of a jendy can you think of the name of of whatever it is that we use that if a student's using AI it goes oops no they didn't write this or Kate do you remember what that is no yeah Ethan help us yeah turn it turn it in turn it in yeah so it's a thing called turn it in so if they if they submit something that AI has generated ated turn it in goes no and and tells us that that you know that the student hasn't hasn't done that work so um but that's as far as we are with this we're not very far with this yet so kids are the kids are ahead of us unfortunately us are any questions on policy 787 no okay item 1.5 governing board selfs survey 100% I didn't do this didn't do your homework I did other homework I'm sure you did I can tell you did I did it well that's what that's what it says 100% you're probably the only person who did it no it says four four responses there's four responses four responses then I'm the one that didn't do it I took a whole Munch break in that an hour it took about an hour to go through it and really think about it good guys want to talk about this or do you want give me one more chance to do it so the five of us do it and then revisit it we'd like your and then revisit it revisit it I think that would be good yeah there you go okay it's not an action item so you can do however you want with it okay so we'll put that on the next agenda okay but no you will have to take time with that one I will do it yeah I I when I saw that come up this afternoon I said I just don't have time to do this and I sorry I apologize but I do did do other homework um item six 1.6 I'm going to adjourn the workshop do I have a motion to adjourn I'll make a motion that we adjourn this Workshop Madam president I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Sheila Bernett we are adjourned um have about two minutes two minutes okay well it looks like [Music] h me I'm going to call to order the regular meeting with Bullhead City School Board on Thursday June 20th 2024 at 6: p.m.

and really that is negative because the bonds that we sold not put into the capital projects fund doesn't come in as a revenue it's an alter Square you'll see that that fund balance is 9.6 million we'll talk more about bonds um today when we do the facility project but we are financially sound we are doing well um questions or concerns there's no need for a deficit reduction plan based on our fund balances those are the highs this is the time where we entertain public comments anybody have anything that we'd like to say ask comment on okay hearing none our next item for our public hearing is the adjournment would any you like to make a motion to adjourn from the public hearing I'll make the motion thank you Tyson second I'll second thank you Andrea roll call please Andrea Cory yes Greg Meyer yes Lisa Schumacher yes Tyson search yes that takes care of that are we good with audio or I think so okay do you need it muted I'm sorry or do you need it muted ready to go with the regular meeting y we should be good okay we're on now yeah perfect all right we will now call our regular scheduled school board meeting to order it is 7:09 p.m.

recite the Pledge of Allegiance Al to the flag of the United States of America to the for it stands one nation God indivisible with liy and justice for all thank you very much this time we about public comments um Kim c um my name is Kim micophone for you there if you want my name is timage and I am a retired teacher I taught in mville community school system for 36 years I have lived here all my life I am a product of uh East Gary Lake Station um Community Schools actually all East Gary time um my daughter also attended Lake Station schools graduated from here as well and proud to say currently is a teacher in Wisconsin changed careers with that so um I also serve as the worship leader for a Community Presbyterian Church here in Lake Station and I supervise student teachers for C College St Joseph and we've had the pleasure of having students placed here um for their clinicals and for student teaching in Lake Station schools um when I was asked by my supervisor for suggestions I suggest station I spoke with Dr criver and he and my supervisor have worked together in order to get students into the community um my concern and I understand that this is a difficult situation for the board and for the administration in dealing with having to make really what I would consider severe changes to the school year the school day the school week for the children um I feel for the teachers as well but in particular for the children because they are the product of the school corporation that you are doing your best for them but I've got some concerns right now as to the three-day in person and the two-day virtual or e-learning my concern is we've learned from we've learned through research and I've done a lot of reading on the subject that inperson learning is the best it is the best way to go it is the best for children that are high achieving it is absolutely the way to go for students with special needs as well as all students in general it's what the students need to have is that in first instruction not only for their education academically but socially as well they need to have that social interaction they don't need the social interaction from social media they need it from iners socializing found there's been much research done I've read quite a bit of it dealing with the effects of Co and students not being in school and of course they're coming out now that oh gee that might not have been what was needed to be done well that's just a little bit too [Music] late what data was used to determine this type of a schedule that would be one of my questions um for the administration and for the board and you know I know that this referendum did not pass in nov this past November um you know how long was the work going on in order to determine that this was the best schedule I understand the busing situation I get that um when I went to school here we didn't write bu um your parents either took you or you walk that was you know unless you lived in a certain uh area so many miles away you walked to school or you got rides from your parents I can't even imagine the hardship that this will place on parents because in this day and age that both parents have to work if they want to survive both parents unfortunately have to work so now what do those parents do I also know that the referendum in terms of the tax money it's not huge by any stretches the imagination if you're paying it within your mortgage I think it comes out to maybe $20 a month if you're paying it in a lump sum you know obviously whatever that amount would be um is what the amount is for your taxes my other question would be so if the referendum doesn't pass is that taken off the tax bill or does it stay there and go for something else that's not something you can really readily find an answer to and I'm guessing that would come from the county I'm assuming I'm not sure on that one that when I really haven't researched while um I mentioned that I work with student teacher and we've had students here for clinicals as well as student teaching I will be quite honest obviously I'm not speaking on behalf of the college but if someone were to ask me if I should place or if we should Place students here I would honestly have to say no because three days a week in person for students learning to become teachers is not it's not good for them and at this point I have to look out for my students as well so I would actually I would like to know where the data came from the research came from to go with this type of a schedule um I would also like to just leave you with one thought I had a principal who used to come into our class to my classroom to speak to the students and it was usually prior to standardized testing time and he would always tell the students that you wanted them to do their best not only for themselves but for their parents and the students would just kind of look at him and wonder well why for my parents because if the schools if the students are successful the schools are successful if the schools are successful the community grows and the community is successful I hope the referendum passes for you all in November because I would love to to see school buses or even children walking to school five days a week not thank you very much thank you Kim K K go right into this time I'd like to turn the meeting over to Dr cripli okay thank you Mr President good evening everyone and also good evening to those watching us online uh for our regularly scheduled Schoolboard meeting at this time we will move into the business of the agenda for those of you that do not have agendas we do have some available on the table for you if you would like to follow along our first item of business is the consent agenda and I'm recommending to the board this evening that they approve the consent agenda as presented with the approval of minutes Financial fiscal extracurricular hirings and extracurricular resignations and the donations that we have listed and if I may take just a few moments to talk about the donations the Flying J Truck Stop is donating $500 to the Eagles educ or Eagles football program excuse me Tranco Industrial Services are donation of $300 to the Edison football program George's gyos a don donation of $300 to the Edison football program Midwest Family Credit Union a donation of $500 to the Edison football program and the parents and audience members of the music spring concerts donated $60 to go toward our music department so I want to thank all of those agencies and businesses and individuals for making those financial donations to our Lake Station Community Schools and those specific programs with that I would recommend to the board that they approve the consent agenda as presented to you this evening president motion we have a second second we have a second any discussion on the item BR none we'll take a vote Mr Bigs hi M Curtis hi Mr music hi Mr R hi I vote I moving on to items on the Personnel item number one I recommend to the board that they approve to hire Mark Chavez and Mia weinand as teachers in our summer school program that we have going on if I could also add that Mr chabz and Mrs weinland are special education teachers here at Edison Junior Senior High School during the regular year and they have been with us for 15 plus years so they are well known not only to our teachers parents but also to our students but because those teachers are hired by the northwest Indiana special education cooperative and are not teachers hired by Lake Station schools we have to take that step to hire them to work in our special or excuse me our summer school program so that's why even though they are well known to us that's why I'm recommending that we hire them as Lake Station teacher for our summer school program sport pleasure Mr chairman I make motion we pass motion second motion a second any discussion take the vot Mr Bigs hi M Curtis hi Mr music I Mr Wright I and I vote I item number two I recommend to the board this evening that they accept the resignations from the following teachers effective immediately those teachers are Julie Mills Ambrosia Peterson Brooke STK Danielle patch Tammy tidy and Fabiola gimz there a motion second any discussion yeah I would uh just like to say that um I I really wish them luck in their future endeavors really difficult to see so many teachers leave and I won't pretend to know all their U motivations or anything like that but um I can understand where they may be coming from with some of the uncertainty and things ahead and um I'm just so sorry that uh we're seeing them go I wish it wasn't the case but good luck to them thank you Mr music I agree with you 100% any other discussion here now take a vot Mr Bigs hi M Curtis hi Mr music hi Mr r i i vot i item number three I recommend to the board this evening that they approve the reduction in force of the following teachers effective immediately Dan Madden Lissa mavic Judy Mitri and Rebecca Henderson a motion do we have a second any discussion on again I want to Echo the same thoughts in a way um this is not a decision that we want to make at all this is not the type of uh vote that we want to have pass not what we want to be going through in any way shape or form um we greatly appreciate all of our teachers I I personally appreciate everything that teachers and staff here have done for my children and for all of our children um so this is a very difficult decision to make we don't take it like LLY and I'm you know so sorry for the the situation that we're in but I do wish them luck and I hope that they um you know find a good spot for them to land than you any other discussion perfectly said horrible that we're in and just counting I mean basically we have one two three four five teachers that are getting reped that's that's horrible you don't want to do that but the number would be so much larger if we wouldn't have the resignations before that so just want to make sure that everybody's aware that we did only had to rip five because of the resignations and it's all those things teachers are leaving us because of the uncertainty and then the ones that we have to rip it's just not a good situation but it's because the referendum failed so um I wish there was a better answer for it but I wish them all well um hope they can move on and find Steady employment so any other discussions take the vote Mr Bigs hi m c m c Mr music hi Mr Wright hi can I vot item number four under Personnel I'm recommending to the board that they accept the resignation of Deborah Cruz Bailey School secretary effective May 22nd 2024 Mr chairman make a motion we pass speak motion do we have a second second second by m Curtis any discussion um yeah uh so uh my my kids have a lot of good memories of Miss Cruz and uh I'm sure plenty of other kids and parents do as well so uh I am sad to see her go but I do wish her luck um she's a a wonderful person we really appreciated everything that she did for us while she was here thank you Mr music any other comments discussion take the vot Mr Bigs hi Miss Curtis hi Mr music hi Mr Wright can I vote on item number five I recommend to the board this evening they approve to hire Brianna Alderson as the new Bailey School secretary starting in the 2425 school year for pleasure I make a motion I motion we have a second second second a motion a second any discussion bigs hi Miss Curtis hi Mr music hi Mr Wright hi I moving on to items under new business the first item I recommend to the board for information only not for a vote to receive for first reading the board policies and bylaws from the special updates that were issued in June of 2024 due to legislative changes this is information given to the school board for them to review at our next regularly scheduled school board meeting that's when I will ask the board to consider those revised and new board policies or bylaws but this simply is for information this evening moving on to item number two I do recommend to the board for consideration to approve the changes to the 2024 2025 school year the changes being the elimination of the early release Wednesdays and e-learning days on Tuesday and Thursdays for the first [Music] semester superintendent's recommendation what's what's the board's pleasure motion Mo a second is there any discussion um yeah just to make it uh clear for everyone obviously uh this is REM removing the the Wednesday uh early release this is Shifting to as uh Mrs concate over there was talking about the Tuesdays and Thursday's e-learning now I want to recognize that I understand that this is not ideal and this is not what we want to do um unfortunately this was something that we we have had to prepare for to some extent in case the referendum failed so uh I believe it was February of uh 2022 we signed uh the notice uh stating that Transportation was going to have to end in February of 2025 so we had to give a three-year notice on that we're already having to make some adjustments to you know offset some of these uh the costs and make sure that we can keep as many teachers as possible and staff as possible to make sure that the schools are running this is not what we want to do and if there's any other Solutions we're working on those we're hoping to to get somewhere with um you know assistance from other parties as well but we don't have anything conrete yet um but hopefully we can find some solutions and at the very least um I would highlight that this does say that it's for the first semester um so come November um if we are able to put the referendum on the ballot and it passes we will be able to almost immediately transition back to full full five-day Transportation full five days in school uh I want to make sure I make that clear to everyone that that's the the 100% the intent that's 100% what we are going to be doing should the referendum end up on the ballot in November and pass thank you Mr music any other comments discussion take a vote Mr Bigs hi M Curtis hi Mr music hi Mr rght I I I moving on to facility requests I recommend to the board that they approve the to patio company of Northwest Indiana to use the Edison Junior High School auditorium October 4th from 8 to 300M and October 5th from 12 noon to to 900 p.m.

e welcome everyone to the ashin planning board meeting of Thursday June 20th um just a reminder to everyone that the meeting is being broadcast and recorded um so we will start our meeting tonight with the well first of all I'll call the meeting to order at uh 7:16 and we will start as usual with the clerk's report Kate thank you madam chair we've received one correspond respondence since the last planning board meeting which has been responded to by the clerk on behalf of the board thank you all right getting right to business tonight um we have three public hearings um all of which we have seen before there's nothing new in the public hearings tonight and the first one of those is six Chestnut Street we do have the applicant here um but we also have uh so for any questions um but we also have a draft um of the we have a draft of the um approval document is that what tab are we under there that excuse me that is going to be behind tab number one okay thank you so we will be looking at that first also everyone has a packet on their desk of the updated drawings so we can look at um those and what has been included um unless we want to go through them on the board I guess we can if you want to put them up Peter we can just kind of briefly go through them um so that we can note the the things that have been um note certain things that that are on there uh prior to our discussion y that's okay so I thought what we can do is just go through the drawings just pointing out the things that we had asked for that we're still in flux and that are covered on the drawings if anyone sees anything a miss and then we can go through the document um make sure that's all in order and uh um make any changes um I assume Peter can open the word document and make any changes as we go Y and um and hopefully feel like we're in a position to move to a vote tonight you good okay that's obviously for our audience they can see what we're talking about um we have it in front of us so anyone please be feel free to jump in but on page one the things I noticed that we had talked about um are I believe there was the change in the plantings that um Kathy Rooney had some input on in collaboration with um with Becca there the you know the plantings were were looked at by uh Kathy Rooney but also the plantings are what was approved by the Conservation Commission um regarding non non-native uh and so these plantings that are proposed were approved by conservation okay and then I also notice um I don't know what the diagram is it's in the lower left that the um that the bike rack has been moved into that Corner space near parking what was parking space 18 and there are um what are called uh wheel stops to prevent for safety reasons and there's also some of the wheel stops um um in front of the building again and those are the things that were reviewed with Doug Scott the The Building Commissioner that's correct for safety um anyone else have any questions on that page dumpsters obviously shown in the corner uh excuse me I just have to jump to the renderings uh the first two existing conditions I think a lot of the information on the second page seems similar to the first page I think it's a copy of all the notes are the same okay MH and then in the renderings I think the um important aspects where back when we actually get to the elevations where the materials are specified and called out it also looks that the lighting along the Chestnut Street side was reduced to three lights um which I think was deepest recommendation that there were maybe too many lights um on that facade so those were uh reduced in number and as as I said we had asked for more more specific information about the um about the actual uh materials sorry let me know if you need to no I got them on the okay I'm kind of hugging them n you should have them all right if no one has any immediate questions we can start looking at the decision which um is under tab one so Peter on the copy you have in in our binders you did you already update the revision date of the drawings yes all revision dates are updated um I have a question so we refer to those like drawings and some of them do have the materials but they don't have a date is that something we should try to um like put a date stamp on or something so then it's not like it's clear to match the record you know I think these are all received um I have them saved so we could just print a date some of them do you know the the last and then this this could be updated instead of saying na to put the date stamp even if it's today's date then it's then it's a record to match something right well I'm just wondering about like okay so you you date are you talking about date stamping a paper copy well I guess so and then we can rescan it for the record oh that's true um I I feel like just for being professional that's not the best way to leave this I have no issues that I think anything's going to happen I just would like to do you have a I mean we could write it on too but do you have a date stamp a date stamp at your desk I got a well I have a date received yeah yeah yeah I have that in my so then this could be updated say received date received on yeah okay that's a wrong so um so I received these plans on about the correct he's talking about the renderings you're talking about the yeah just the ones that are na just receive them receive on whatever yeah we can do that put on the file and then put it on we probably have to stamp it on these though right and rescan or or electronically get it on the file just one copy yeah you can just scan and then save it it's in the file yeah I already have these all saved I already have these saved received as and then I can just take that date and so the the elevations have the date on them at least there's a date on here is that right yeah so the elevations have the date on them yeah um June 10th okay which is really the more is it June 10 or May 10 you know what I that's a typo I just realized May yep nope sorry I do this it should be a six it should be a six and not a five and the plan the site plan revision date of May 21st and May 20 May 21st May 22nd with the revision date in the stamp date but that's what's on these right correct that's what's on this one right here May May 22nd 2024 yep okay so we'll update that so it's is that a package you know to be for the record to be put online with the stamp uh okay um is there anything else in the list of drawings okay so is everyone comfortable if I move to start talking about conditions okay so documents have re documents of record subject to the following conditions um facts and findings location and use obviously is just factual information um sustainability all planting materials are non-native species a minimum of 70 not invasive sorry nonnative thank you um and a minimum of 75% is is native bike rack is installed as shown in the location of the approved plan and then um and that was basically the end of those um basic conditions um site plan criteria that we go through for the site plan review number one minimize use of wetland steep slopes flood planes and hilltops um I won't read it aloud but obviously we talk about just the Sudbury River but there's no um you know we're pulling back from the um we're taking out some of the pavement um and pulling back from the river but otherwise there's no change into the of the grading number two minimize obstruction of Scenic views planning board finds that no Scenic views to natural landscapes are present is everyone okay with that there's there's obviously the Sudbury River there um but it's not obstructing I'm okay but it's a little bit contradictory with three because then we around and talk about it it's a unique natural feature present on the site so yeah but a view could be natural features or not other type and then a natural feature doesn't also mean a scenic view but we can if if you want to propose a alteration okay um can I go back to we are Noto thek yeah we're read L we're pulling it it's being pulled back um if you look at the uh yes we it's being P yes and it's being pulled back from the Sudbury River so so the parking spaces aren't as close to the river for should say vacant yeah can you uh go through your change for yeah it's just a um a abandoned instead of abandon or vacant it sounds like there's preference for so Peter we're going to need you here at number three yeah because we're re starting to reward some things page four top of page four number three just vacant so um and the second sentence due to the existing condition of the site and former use having been vacant vacant M for 10 plus years the site has declined in curb appeal with the newly proposed use and investment in the site the board finds the health of the natural features shall only increase and reestablish a unique natural environment um it's fine with me okay number four minimize tree vegetation and so soil removal and grade changes um planning finds there are a few existing trees and other vegetation on the site though some trees at the back property line would be retained I think yeah I think there are trees like along the both back there's some trees that are going to stay there right just along the edge um but the applicant is creating obviously new landscap new Landscaping along the riverbank along the frontage of Union Street so I don't even know is the grade changing at all because it's all so that line we can take out right I think that's I think that's they change the front to get a little more well it's approved by the Conservation Commission because are going to prove that they can depress it a little bit for the that's why you let that in there okay y okay so like you said for the water storage for conservation okay that's what he explained that sounds right all right people please stop me if I don't look up every time um number five maximize open space retention I think this one is just I think that middle sentence can be taken out right planning board finds the current site includes no open space which it really doesn't I think the site is limited to roughly 8,000 18,000 square feet can be taken out I don't I think that's that's in facts and findings open space will be created through the noted Landscaping improvements I mean um we are deepening the area of vegetation along the river I believe there was mentioned somewhere along the line that maybe in the future there might be picnic tables there but it's I mean do we I don't know that that's to that I don't think it necessarily is either would would we just take out out both lines and say that the current site includes no open space yeah okay the C site okay yeah so there's nothing to retain right there's nothing really to not yeah yeah so we could say the planning board finds the current site includes no open space and the point is not applicable to the site okay number six screen objectionable features from neighboring properties and roadways a new dumpster and enclosure will be installed along the rear property line the enclosure will be made of wooded fencing material I think it's actually I think it's actually PVC right is it PVC um yeah so you could change wooded to PVC as shown in the approved plan to screen the dumpster area from neighboring properties and public ways number and that's screen on all four sides right yeah yeah three sides and a gate and a gate yeah okay um number seven consideration shall be given to the impacts of the project on Town services and infrastructure planning board finds that the impacts of the project on Town services and infrastructure has been considered and is not detrimental to the town number eight is about all the obviously Electric telephone cable everything else the planning board finds that all the above mentioned items if applicable will be inspected and reused in their current locations number nine exposed storage area Machinery truck loading areas again objectionable features all unsightly uses have been limited and are located at the rear of the building I think we had noted that there's a few just the the back of house stuff is on the back of the building um and then Ren noting the um sorry where was I the dumpster enclosure will be strain screened and along the property line um number 10 when applicable the site plan will show measures to reduce and Abate noise planning board finds the proposed use of a Produce Center General Store I'd actually like to just to change that to what we have in the um a meat and produce market meat and produce just so it's consistent yes so that the proposed use of a meat and produce market creates no detriment to surrounding properties in terms of noise generation can we say is not expected to because I mean honestly we we don't know like it's been vacant for sure years in so um so the proposed use is not expected to create detriment to surrounding properties I know it might it so popular that it's filled 24 hours a day throw a party there you never know so I said meet and produce center right yeah I it said we said meat and produce market market okay in in the rest of the document so just to be consistent Market let me know when you're caught up Peter yeah what was the exact word in you at it's predicted there were two things um proposed use of a meat and produce market yeah is expected to create no detriment not expected okay is not expected to create okay a detriment to surrounding properties thank you so the pl board finds that the proposed use of a meat produce Mark is not expected to create a detriment to the surrounding properties in terms of noise generation Perfect all right number 11 plan shall comply with all zoning requirements for parking loading signage Etc the planning board finds that the site plan has been reviewed and accepted for compliance with all relevant zoning requirements no waver for any bylaw provision has been requested by the applicant and finally number 12 the site plan should be consistent with the objectives of the comprehensive plan and other applicable specific plans adopted by the planning board planning board finds that the project is consistent with the 2003 comprehensive plan which identified the need for economic development in the downtown core and creating a community destination that encourages pedestrian activity to a highly visible site that has been vacant for an extended period every it's fine okay all right so um special project conditions um we actually right now we have have no special project conditions everything is special project conditions obviously are things that are not in the drawings because the drawings are the project um you know the things that can't be described in drawing form I guess is there anything I don't recall anything that we had to that effect um we may have um we talked about signage a little bit um because there's no I don't think there's any documentation for the sign in the drawing so there could be we could have a condition that the sign shall meet all good the sign shall um sign should meet the bylaw sign shall reflect what is shown in the okay and meet the bylaw and meet the bylaw yeah so yeah so it's shown it's shown in a drawing but we don't have an idea of height or anything like that yeah so it'll it'll just have to be it just have to make sure it kind of looks like that and it and it meets the bylaw as far as height and that kind of thing so quick question is this sign to be self-illuminated or not I don't think there's any additional okay something that the Z would the name would impct the name strike so that has to be compant with whatever yeah I mean it's that's I think lit signs are regulated under under the bylaw so but it's but it's also a commercial corner right there's no yeah no yeah just yeah full compliance I think that would cover it okay yeah I think I mean there's all yeah all commercial parking lot buses okay so I said signage uh signage shall reflect the approved renderings and follow the Ashland signage zoning code sounds fine to me okay is that what it's called in the bylaws the zoning code um it is actually section my bylaws with me but I believe it's section five of the zoning code I can actually pull it up and I'm just curious as to what it it's a separate uh bylaw but it's under the direction of the the ability commissioner is that we just don't usually say zoning code and that's that's the term versus zoning bylaw ashon zoning bylaws so that's why I'm wondering if code should just be bylaws but is is that how we refer to it in the bylaw what we don't have we have ordinances no like I don't know what the difference is between all these different terms that are used kind of similarly but Universal right yeah now we can also go back if you can look that up Peter mhm I don't uh I didn't see the uh I didn't see the cow on the new renderings so thatl that a couple white cannons you know so that seems like it's I didn't see it in the picture anymore it was always kind of hiding the side right and then the rest are and we'll come back to EXA you want that we want that term to be I'm just going to write bylaw okay zoning bylaw that sounds better to me I'm just not used to saying Zone that code I think the only um things I was wondering in the one things I was wondering in the the typical things is about parking on the street I think on number eight construction procedures there'll be no Park parking or standing of vehicles on Chestnut Street or Union Street or other off-site locations but then when it um in further down in the paragraph it only says Union Street Union Street oh so it probably should have Chestnut Street if a truck must unload on the site or on Chestnut Street when required right y I think it's it's about um actually night work so it's referring to um so um work can't go on past um 7 P.M um unless it's it's it's about night work which is actually condition 19 so I think we should really just correct that and always just um have it defer to something or like to say um because this comes up every time we change the uh the numbering right so I think with 18 if I can go back to this quickly when the construction is taking place we're not really allowing unloading of vehicles or trucks on Union Street which is 135 so if you're going to have to do that you're going to have to do that on Chestnut Street right um however in the event that you do have to unload on Union Street you just no notify the town of Ashland on the police department but also otherwise you would ask you to do it on non peak hours so after 9:00 a.m Monday through Friday which is just commuter times so and then on yeah so and then on number 20 because it it refers to contition 22 I just changed that to 19 okay that's fine so in the future we'll take out the specific spefic reference and then say something like approved night work or something like that so we never have to always to watch that condition again but we'll fix that in the future all right so um any other questions on that for so then is there any further discussion about the project in general or the conditions and approval document specifically all right then I think we the first thing we need to do is a motion to close the public hearing I'll make a motion to close the public hearing on the set CH not Street application actually um or are you going to do public comment yeah hold on just one minute so for that and I will just uh before we do that I will allow public comment if any um we have a few people online so if there's any public comment you can raise your hand those are all for the next two applications okay all right seeing none then I make a motion again to close the the hearing on the six Chestnut Street application is there a second second and a roll call vote de Marcela I Catherine Jersey guy and Trisha kendai so the public hearing is closed we can at this time have further cond further discussion now the hearing is closed but if there's no further discussion we can move to okay I'll make a motion to approve the application for six ches Street uh with the Amendments agreed upon tonight and a second second that and a roll callot de Marcel cther and TR can ey so that CH six Chestnut Street has been approved so thank you I I want to thank you because it's really nice to see that somebody's interested in in investing in Ashland and especially in a property that has been vacant and has a lot of potential but I guess nobody has find the way to exploit that potential so I wish you a lot of luck and hopefully have a very successful business thank you and you know the next question is when are you going to be open CU people have been talking about it so be open yesterday but uh you know I got some work to do we appreciate all the work that you guys put in as well all the time and working with us with all the changes as well well you know it's been kind of a long process both with your with your Architects and various deles but we're very happy to see it moving forward yeah I mean the guidance was very clear and again thank you to everybody involved all right thank you thank you all right guys we'll get the decision going and we'll file that with the clerk and we'll get this thing going and we'll call you you got all right next week thank you okay all right Al thank you Lu all right moving forward next on our agenda is 151 Main Street again we have uh let's see an the draft approval document under tab two and there's a second set of drawings under the first set um that is for the 151 Main Street Tap Room so do you want to bring those drawings up Peter y are you all cut up with the other modifications okay okay um all right so on these documents uh just Town planner Peter to John uh John maldon John I made you a co-host so you can now unmute yourself uh Alan wait I also made you a co-host so you can unmute yourself um and um it did one of you want to give us an update on where things are we do have the drawings in front of us but if you wanted to um do that we're totally welcome to hear hear your statement sure uh Believe last time you asked for a clarification on the rendering versus the blueprint uh one of the issues was the front planter boxes being consecutive in the rendering but not in the blueprint uh so we changed that to so that way it was consistency and the same thing with the side door I believe the side door in the rendering did not have a side light and the side door on the uh blueprint did so we change the rendering to align together I believe that was it and then there was some further clarifications on the patio up front um that somebody had asked for provided an example of what was done at PJ's um and I believe the architect went back and uh made those changes that better reflect what was going on with the front patio so I think the other the one other question I think that was out there was um the question about the doors the new oh sorry the the new glass doors swinging into the sidewalk was that I think that was something that um that was clarified with Doug before uh actually the prior to the last meeting um and one of the doors is stationary not not opening but large enough to meet um Adu requirements so it doesn't matter that it doesn't matter that it swings into the sidewalk because it's being accessible from the parking spaces that's right okay thank you for that forgot about that part nice memory all right we'll go through the same process first if anyone has any questions specifically related to the drawings or renderings or in what you see there these are the I was going to say I know I saw some renderings that you sent around so those are the the renderings are up on the screen yep that's right those are pretty much the same as last time the blueprint changed just to reflect so that way is tied together and clarify that the the planting in the front will be uh the boxes will be uh consecutive versus initially there was going to be some space in between them but for safety we said that just make them consecutive and I think on the side elevation it shows the pair of glass doors I think with side lights right that are consistent yeah that look like the plan as well yep okay and is the work um on the distant um overhead doors that the in the pl says to remain um is the glazing of the doors new scope or this is the way the doors are I thought the doors are opaque is it not maybe they're not uh you mean me the garage stores yeah yeah so we're going to try to save them um they function totally fine uh they do need to be weatherized and cleaned and and um refinished and we're optimistic that we can keep them as they are but if we have to replace them we replace something very similar his question what was that the current doors are already glass is that right yeah yeah they do oh okay yeah yeah that's exactly how they look now so just um in the Photoshop change the coloring on can you go to the side elevation because that's showing a lot more glass than what's actually drawn um there is no there's no glazing for the drawings above the doors this is showing that so what are the you mean the trans yeah the transom light is not in the drawings but it is here in this rendering and it doesn't look like the drawing is showing there in one inactive Leaf as well the blueprint yeah um that could be in the door schedule they have I believe it does doesn't show that got a transform window the elevations don't show that as well there's a door elevation see oh here exterior door front oh yeah is it in there I'm trying to find it I believe I saw it before it's on page 8.

start our meeting it's hot so everyone can get out and enjoy this beautiful weather so we're going to call the meeting to order who we all stand for the pledge FL of the United States of America and to the stands na indivisible andice all roll [Music] call Terry present Michelle here K here here here here Julie okay thank you moving on down the agenda public participation would you read the nor sure the Board of Education welcomes public participation and asks that speakers please limit their comments to 3 minutes speakers may offer objective comments of school operations and programs that concern them the board will not permit any expression of personal complaints or defamatory comments about board education personnel and students nor against any person connecting with the Danbury public school system thank you our first speaker is Zachary ladies and gentlemen thank you and for Gathering here today I stand before you to address an urgent matter that affects not just our children but the future of our community the need to sustain and invest in music education our across our district there are many threats to silence The Melodies and rhythms that are vital to well well-rounded education music programs are often the first to go in the school district but I'm here to urge you that they should be the last music education is not a luxury it's a necessity it nurtures creativity Fosters discipline and enhances cognitive skills studies such as one from the National Institutes of Health have shown that children in music programs perform better in math and science exhibit improv reading abilities and develop stronger social skills music is a universal language that Bridges cultural and social divides teaching our children the value of C collaboration and empathy I'm going to be attending the Peabody conservatory at John stops University and I'm going to be majoring in jazz studies music education has been a crucial part of my life since I was 5 years old in fourth grade I discovered the love for saxophone and many supportive music ad teachers in elementary school helped Foster this Passion by only having music classes one day a week it becomes very difficult for students to immerse themselves in the healing power of music and develop crucial skills needed to uh to pursue music long term for example we currently see massive struggles in the music program here at DHS specifically the band low involvement care Careless participation and lack of skill development can easily be avoided as long as we support music Ed at the elementary level maintaining maintaining a robust music curriculum K through 12 is essential for fostering a strong and dynamic program at the high school level early exposure to music education sets the foundation for advanced learning allowing students to progressively build their skills and knowledge over time by starting early students develop fundamental musical abilities and a deep appreciation for the Arts this continuous comprehensive approach ensures that the time students reach high school they possess a solid technical proficiency and sophisticated understanding of Music if we support music education at the elementary level danber has the potential to have a successful program that will provide a platform to further success and reputation in our district moreover music provides an emotional outlet for young minds helping them navigate complexities of growing up in a world where Stress and Anxiety levels are rising the joy and Solace found in music can be a powerful counter balance for many children music is not just an extracurricular activity it's a Lifeline it's a source of confence in a space for self-expression to cut these programs is to Rob our children of these invaluable experiences it is to deny them the opportunity to discover their passions and to develop their potential to its fullest extent we must recognize that the true measure of school Success is Not only in test scores but in the well-rounded development of its students I urge you all to join me in advocating for this pres preservation and enhancement of our music education in Denver you thank you Z Karen my name is kener and I'm coming to tonight as aent of children who have schools I'm also here advocate for keeping music education strong in the public schools um Elementary music Ed Elementary music education um is an important foundation musicians raising all kinds of kids um this is something that you're you want to keep anybody who's been to the grocery store knows that you can't get everything you want um but this is this is so important and I want to talk about when you make cuts to Elementary music education you're not just cutting music education you're cutting so many different things it transcends so many different aspects of the educational experience um it it's you're you're cutting the for kids to build skills in an area that maybe they didn't think that they could um music and math share so many things together you would be stopping an opportunity for for kids to be able to understand um time signatures Rhythm there's a mathematical progression to music um this is a way to tap into some of these skills that we know are struggling with in a different way way that some has done different you beo team and being able to work together and learn as kids develop their skills and begin to play an ens one of the things that they really need to learn how to do is to listen to listen to what else is going on to listen to where their part is to work together I don't think anybody can say that we don't people who know how to listen well um and it also provides opportunities for leadership and community service and just the joy of being able to share music with other people and I come to you sharing this not because I am the parent of two professional musicians what I am is the parent of two scientists and scientists to be and it is not inous that they are kids who have music education at a early age and we're able to continue that um my family like many others would not have known how to get them connected at an early age I am not musical people tell you um so the idea that the school had the opportunity for them to have trained teachers to have this happen at the element level where they could just go to school and take these lessons was the reason why it was able for my family and for so many others to be able to take advantage of this so I appreciate you please taking this into consideration and understanding how important it is not just for kids who want to go on professional musicians but for every kid to have these opportunities thank you thank you Matthew evening members of the board um my name is Matthew burer I am a school psychologist and I work at for an organization called Rockman County bis in Rockman County New York I've been working for the organization for over 23 years I've had opportunities to work extensively with Elementary and secondary students in my career and I can tell you firsthand that the benefits of a robust musical education um component in a child's academic day is not just an important piece of their overall educational progress but um provides I think outlets for what currently is trending in terms of social emotional learning music education provides opportunities for students to develop competency and Improvement in areas such as RIT perseverance um self-confidence self-reliance for students especially those who struggle academically which is you know the majority of the students I've work with in my career you know have that um as part of their reasoning for being in the various programs I've worked in one of the joys of their day um was to be able to participate in a variety of musical educational components of their school de whether it is coral instrumental strings um grass percussion um now that I work in the secondary level I had opportunity to work with several students who you know benefited from that type of educational programming in their various elementary schools whether it was in R County Westchester County Orange County and it helped them develop despite various academic and social emotional challenges the confidence to go on stage and perform not just in front of like our school program but I had one student performed at a school coffee house and I believe that musical education transcends what is taught in the classroom per se because it further develops that social emotional piece and without a stable social emotional grounding um our ability to initiate plan organize um and complete routine or complex tasks uh can be somewhat limited so if we look at mus education as um part of one part of how we can help develop you know uh children and Adolescence social emotional learning over time in the long run the benefits of keeping a music educational program in danur as robust as possible outweigh any shortterm I think um cost or you know cost or benefits um that I guess is some of the reason behind why um this issue has come to play I just heard about it last night with my wife who just spoke before me so I wanted to just present it from a more personal standpoint obviously I've the same two kids who went through the Dan music program and succeeded wonderfully so thank you for listening and and thank you for bringing thank you bring your experience and your concerns to the board uh just before we move on I just wanted to say and I don't know how many of you know uh when you bring your concerns to the board you do not dialog back and forth with you we ask you to bring your concerns here and we sort of listen and then we discuss it later on at okay and thank you is there anyone that did not get an opportunity to sign up yes I got lost I'm sorry can speak coming up to the front yes um I was music before entering public would you state your name my name is Shaz Aladdin um I just graduated DS um I was a l of Music before entering D Public Schools however being able to join B in fifth grade was the biggest blessing of my life at 10 years old I barely understood the schedule for when we met so I love being able to learn how to read music or understand what a drug role is this time on our class was not time to go off or see friends but time to do something that made me happy yes when I returned I missed some classwork but that was a small price to play small price to pay for something I loved um King Street profession set the ground for my biggest Hobbies today I have fond memories of playing with fox drms or clapping rhythms in my monore education but I don't think I would have pursued percussion without the lessons offered at King Street they gave me the opportunity to FOC mastering one instrument and truly grow as a musician um after King stre I was part of busid band for 3 years and the DHS marching band five years I started in eth grade um I was enrolled in professional ass for all four years of high school I got the opportunity to perform in Boston Clon market and the Hershey Hershey Park branch of um music in the Parks and now I'm committed to you come I'm going to be in the marching band The Pet band and any other emble I can find um more than just giving relax and have fun B Tom countless lessons that are not offered in classes missing time or um missing class time and staying after school taught me how to uh manage my time and still graduate as 19th in my class of 800 pursuing hobbies that I enjoy um long practices rain or shine difficult music taught me discipline grit and commitment um being sex leader and percussion Captain how me to organize sectionals cooperate and communicate with my peers and teach my section while still s on to of my own music of course the friends that I made in band are my dearest and I have never felt safer within a group until I could tell how I beg my mom stay late even after all their competitions that I could spend more time with like my people um and band is a team activity which forces you to become friends with people around you and the people I've played with whether it's for one year or five years have become some of my closest allies um B play a vital role in child's development and it's so offer that to our students I understand the lessons are being cut back but I worry um when your kids tries Rockin they spit it out they say give it another try but if the try is a week later it's not as effective learning how to hold a drum sck or foring Al sure is not always comfortable the first time um and if our kids are just barely exposed to music they're bound to dislike it um our band used to play M Day Parade we have a banner hanging in our B room but band is not nearly the size of what it was learning takes regular PR practice band is not just a game it's the class and if we're not regly practicing it we are not going to have the same commitment that we're seeing um I've been trying my hardest with misso to get Young Musicians into the program but I really ask you for all your support because that's what we need to build our program thank you so much thank you that completes our public participation unless there's someone that didn't get the opportunity to sign up see n uh Michelle could you do the consent calar okay motion that the board of motion that the Board of Education approved consent calendar exhibits 24 through 140 and 24 through 141 as recommended and all in accordance with minut regular board six uh June 5th 24 regular board meeting exhibits 24 through 140 and June 10th 24 superintendent evaluation committee 24 through 141 exhibits thank you Michelle motion made by Michelle for that second second second by K are there any question concerning the consent C see n all in favor could I hear I I oppose motion so uh this point I'm going to turn it over to our superintendent oh I'm sorry do we have any students no no presentation our board subcommittees brief community relations uh unfortunately we had to cancel our last community relations meeting we had a resignation by who was SCH to leave that meeting so um I'm hoping that we can convene the committee over the summer uh we need to work on some planning for a form EV that we would like to put together the Bri committee met in May um question who did the minutes for that meeting okay well we'll revisit that I go back to my notes and seats okay we can we take care of thank you thank you just do you want to no just we had a present we had sorry I was focused on minute okay we'll submit all of that it was on on on the curcular process and the things that were coming online with the academy um along the essentials curriculum overview and all that goes into that so we can information the minutes thank you good last night we had a uh meeting of the front a committee was at late a lengthy agenda thank you to Kate canel who did a wonderful job presenting to minutes I ask car to have at your place this evening uh the minutes that Kate had taken regarding the uh meeting last night which is extremely detailed and it saves a lot of time to just regurg toate that this evening I think you'll find the minutes very inform thank you is it does any board members have any particular question that they want to ask Mr D at this time before we move on okay you have the minutes yes I just like to um remark that there was some information about the funding sources for next year that were presented that uh the numbers were um not accurate on the information that we were presented with but you'll find that the minutes reflect uh different information that is accurate next thank you uh unfortunately we also had to cancel most recent policy committee we had a superintendent evaluation meeting that evening that didn't R past the time we had anticipated um at this point we're going to look towards the fall to schedule our next meeting we will finalize the last SE the 4000 series we just had a sites of facilities meeting this past Monday where we um narrow down the names of the new uh high school and the educational complex which will be any question concer yes just like to make one additional announcement we I'm sure you all received an announcement from C indicating some webinar classes that have to do with financing the budgets Etc if you have the opportun I would strongly suggest that you look at the schedules and sign up for any of the webs they should be extremely thank you action item a if there's no questions ask an item a I have Harris oneita to make a motion that theor make a motion that the Board of Education approved the 2024 25 leader and educator evaluation and support plan as recommended by the PC committee and in accordance with uh 24-42 motion made by need can I hear a second to that motion second Louisa any questions superintendent did you want have know that and the reason that we doing this yeah so the state of Connecticut thank you the state of Connecticut has um issu new guidelines for teacher and administrator valuation and the PC committee was sort of reinvigorated um to have a wide body of stakeholders that represent the administrative group the teacher group uh pair of professionals and uh they've engaged in a deep study of those guidelines and have been working together to um fall in line with those guidelines in the creation of our own Danbury leader and educator evaluation and support plan which is present said to hear um our plan actually went had to be submitted to the state for sort of preliminary approval and feedback and they sent it back and a big thumbs up and so um we are in really good shape so we feel comfortable enough to go ahead and finalize that um I'd like to thank Dr Anna Roo's here tonight she's been leading the PC group um through that process process and uh our plan is very similar to the one that the state put out so we're we we pretty much mirror what the expectations are almost exactly so we started our training Series today we kicked off our administrators we'll be starting with the teachers in the hall since there's a motion on the floor we need to carry the motion [Music] through you heard motion L second second all in favor oppose motion so action item B official naming of the new Career Academy building at former site of Caris for recommendation by the SS of facilities committee uh first motion to name the new site formerly the cice building on Apple bridge to danur Public Schools education complex second motion made by Louisa second by Kate in a discussion see none all in favor the motion good I hear I I oppose motion so car the second part to that motion please um motion to name the new High School portion of the site forly referred to as Danbury Career Academy at the CIS site on Apple rdge to Danbury High School West made by Louisa could I hear second second by Lauren any discussion concerning motion saying none all in favor can I hear I motion so car Kate action item C I'll make a motion that the Board of Education accept the May 2024 financial report as recommended by the finance committee and in accordance with exhibit 24-1 143 motion made by Kate could I hear second to the motion second seconded by Richard Julie I'm sorry Julie seconded by Julie any discussion questions seeing n all in favor could I hear I oppose motion so Carri action item d uh Mr Janell motion that the Board of Education ad the 2425 Denbury Public Schools operating budget motion that the Board of Education adopt the 2024-25 danur public schools operating budget any amount of $167,500 consisting of $160 million from the city of Danbury and an anticipated onetime appropriation of $7,500,000 from the city of Danbury through the American Rescue plan fund from the state of Connecticut pursuant to Public Act number 2481 in accordance with 24-44 motion made by Mr jelli could I hear a second to that motion second second by Kate any questions discussion uh Teresa I just want to go on the record I'm not happy with the um proposed um budget any other discussion G all in favor could I hear I I oppose you obain you obain okay so we have two okay so we have three [Music] that so motion is to move forward okay thank you superintendent's report um so we just wanted to provide a little bit of an update on summer school there's some questions around what was what were being what's being provided for summer school um so Dr Ro was just going to update us on the dates and who's involved and when is that when that is all taking place so good evening everyone I'm Happ be here tonight to updating our some school programs we do have um three programs going on one is our elementary K3 program um and the second is the DHS credit program and the third is the esy program just you we currently have approximately 750 students who will attend the K3 Elementary uh summer program that will be offered at two sites this year ellworth Elementary School and no primary will be our two host sites um we've divided the students pretty much by schools um within the two sites to keep a balance between the two sites as e as possible we have 55 teachers who will be working for this summer we have two site directors we have uh Matt calines will be the site director at primary and Heidi Val will be the site director at they've both been site directors with us for the last three years so they're very well versed in how summer school runs and um working well with transportation and coordinating all of those efforts and we do a great job we thank them for returning every year because we know they're in good we're in good hands with them we do have um the student hours it will run from July 8th through July 25th classes run Monday through Thursday of each of those three weeks the student hours are 8:30 to 12:30 uh this year we reduced the program in the number of weeks but we extended the time of day so students are getting the same amount of hours of service um but they're getting it over a shorter period of time it works out well because the students are there for a longer longer gay um versus shorter periods of time over the course of of the four weeks said um transportation Kelly Watson has done a phenomenal job um every as she does every year rering bu in creating bu list every year so that's well under way we are offering the uh DHS Credit Recovery it will be offered at West Side Middle School this year Vicky Carlson is the director of that program Vicki again longtime CM director of that program she does a phenomenal job um and she has lots of other duties over the course of the summer terms of helping students with registration and things that after to high school um they are working under a credit recovery model students will be engaged in using edly over the course of the time you currently have 62 students who are enrolled um and Vicki shared with me today that it's not unusual to get us a huge uptick of enrollments about the weekend before the first semester starts um and the first semester enrollment tends to be a little bit lower than the second semester enrollment so we're on pretty par from we last year last year we served about 190 students in that program we have 62 registered for the first semester but we expect that number will increase um that program is paid for by students through credit recovery so the cost of tuition paid by students offsets the cost um of salaries to the teachers in the program right now there are six teachers in the program um the teachers are assigned based on enrollment so of course enrollment drives the number of teachers in that program uh I did tell you about the um curriculum for the elementary summer program our uh coaches and department heads the elementary supervisors have been working very hard to create a very cohesive program that will be very engaging for students over the summer so there'll be reading and a math component to both the two the programs they will split the day approximately with have math and have literacy students will also receive praktice and lunch during the time that they're there um the the program we try to make it as possible to keep students wanting to come back every day in the summer program so we try to make it fun engaging I'm not sure um high school students will feel the same way but uh we do our best for our elementary students you want to talk about your so the special education summer school program is going to start July 1st and it will run uh through August 1st uh so it is slightly longer it's a 5we um program IT services students with special needs that are entitled to Summer programming and that's determined through their their planning and placement team meetings um these are for students that are typically more significant in needs um and that we would uh the rationale behind providing the program is to ensure that there's not that summer slide that students are not going to regress in their academic social emotional or behavioral skills as a result of being home for summer for two months um and we have approximately 300 students attending the program we will typically get another 50 students that enroll the of Summer programming um so we are uh staffed at uh about 45 certified staff members it's 22 classroom teachers a lot of related services staff uh schools psychologist social workers OTS pts speech and language Pathologists um the hours of the programs for students are 8:15 to 1 um and that is for our kindergarten and up students so we have students from 3 to 22 um so it is a wide range of students we hosted at um AIS um and and we do have a half day uh program for our preschoolers so those are the only students with a shorten day they come in for about uh 2 hours and 30 minutes um in addition the students also receive breakfast and lunch um and the sole purpose of that program is to reinforc skill building on their on their individualized educational program so it's a fun time um we'll have um Ro who is one of our PPT facilitators running uh that program uh as well as one of the specializ supervisors support um and myself in cestal Taft also providing support we have and Kelly same thing has done a wonderful job with Transportation I think we have close to heav buses running for the students Mr K what facilities are these classes have they so we're at um AIS for the summer um so we occupy the entire building and if possible who wanted to visit observe stuff we get in touch with you yeah absolutely get in touch with me and we would love to have you thank you of course it's a it's a it's a good program to see I think it it would show kind of some of the needs across the district and I would invite anyone of you that wants to come in welcome ter thank you I'm not sure that all of the board members are familiar with the uity uh program can you tell us is it in person is it um a an instructor teaching the subject in front of students so I can tell you the structure of the summer program I would ask Dr speak more specifically about Ed so um but during the summer program students will attend at Westside Middle School while they are engaging in engineering so they will be assigned an instructor based on the course and the instructor will be there with them at West Side midle school so they can provide support to them can they can monitor the program the student used to the program while they using it the instructor will be presented on thatb okay but the students are using an online program it is anline that they with the instructor there proba support thank you um I know that you talked about Elementary in the high school are we offering anything for middle school I know we eliminated summer school for middle school last year but any what are we doing for the kids that may need support over the summer at that level we are not offering a middle school program this summer um there were budgetary restrictions that were schol program to that pce so we did um have at one point we we've alternated over the years we've had been able to offer K5 we're down to K3 um we did try a middle school program so students who struggle with organizational skills in particular who been past multiple classes um to have a a pbl experience to engage students um but the between the transportation and securing the teachers over the last couple years securing teachers has been one of our biggest hurles um and we've been fortunate we have our K3 staff in place we've had to up the the hourly rate to retain those those staff members that we have enough to at least meet our legal um obligations for students in grades K3 who are considered substantially deficient in literacy so that's the indicator that's the flag for offering that um and then we carve some money out of our priority and Alliance um as a Set Side to that but the one of the biggest costs and expenses is really around the transportation um and also securing the number of teachers that are needed to do it High School's a little bit different the credit recovery is a little bit of an easier sell uh if you will and we're able to service a lot more students in that model because of the online nature of that platform um so the supervisory the supervision piece is very different than we' had the T but um yes we would love to offer something more robust ka8 as parents definitely inquire about that and particularly around organizational skills getting kids ready for the high school it's more often than not a student student who is not doing well in all classes it's it's more of an engagement issue than anything um who wanting to be there or having the organization SK skills to get it together for you know being able to navigate six seven eight classes so that's something that I know that we're we are interested in and we're going to continue to pursue um big funding sources for that to re um what happens to the students who do need this in the Middle School are are they still Advanced they are question okay mention the legal obligation the transportation cost how exactly are measuring the success of kids from K to 12 K to three I'm sorry um when they come out yes so we have to have assessment indicators so we do have a program we have dibles assessment we have an I ready assessment and so we know coming into the program where the kids we have the indicators that flag them for the program that data is is what we use um and we monitor there's a lot of subset data behind that so that we know where to target specifically the skill gaps that are there so it's a limited window of time to work with students um ideally we'd love to go year round with students who are all in that substantially deficient um category because what happens is something called Summer slide where when the students don't stay wet with the literacy and and reading um they tend to slide backward and we we lose a little ground but um we do have assess an assessment system in place to monitor how students are doing but it's a very small window so the progress bubs that you see are are are small but it's really more about keeping students content with literacy smok construction and really targeting um most common areas for deficiency in K3 which are the ftic base you sent quite a bit of information up to the to the summer school teachers from the school so they have of understanding where students are coming in the directors will also work looking at the levels of students and trying to Cluster kids together so they might cross group some students from some schools so that teachers can best meet their needs in small group instruction with the students abilities but trying to get closer to where they can access the for that's being Tau this summer to sustain their skills and process on so in the same question I just want to make sure are we actually balancing the cost [Music] Transportation having all individual to cover at 55 um we have 55 students and an average say 7 students are we actually being able to cover this that it will be eventually so I just want to make sure I understand your question it's about do we like do we budget for that Su school we do we budget a particular amount every year based on where we think um the number of students will land now the number of students that get invited and the number of students actually tend attend are are different and so we tend to kind of uh navigate that middle ground um in terms of projecting the cost for the summer school sometimes we go over sometimes we go under so just 7 students is an average it's not an exact number it's just the amount of invitations that you guys send out to the PS yeah we we extended an invitation to a little over thousand students to attend summer school 7 between 730 and 750 have committed so far to attend um a little bit of an uptick again the week before sometimes parents forgot to send the form back and they give us a call but right now that is the number that is is registered to T oh it could go or um it will be that it it won't go much more um because we can't really roll students in once it starts it is a 3-we program so by the time you get Transportation arranged uh for student didn't didn't have their information in advance it's hard to get them in once once it's already started than Transportation takes a long long time to reroute everyone from the regular Buss okay sure so I know that I was going to ask the same question about how many students can we offer you know services to everyone so we are able to extend it to anybody in the community that no so when we send out the th000 invites who do they go to is it open or specific it's a good question they they go to the students who are flagged is substantially deficient so they have not attained a certain level of achievement um for their grade level um in literacy and it's it's what we offer a literacy and a numeracy component to it because generally students tend to need both anyways so we figure why we have them there we'll give them both um but it's the it's their literacy scores that flag their invitation for Sumer school so I know that we consider transportation and all the good things we always have to consider but is that even that we could offer online just if I was a parent and I wanted to get online and I'm not you know even if my child is Advanced or maybe behind they may not be in that class but their skill may be right at that level is that something that we could offer how would it cost the district to kind of is that something that could be an online program not that I'm you know a big fan of it but the program is already online it seems and you have no so this is this is an inperson so that's um so it's just to just to clarify the uity is the high school and that is an online program the program itself confidency based skill program yes the K3 program is in person so we have a physical teacher working with a group of students um on their reading on their reading issues and what you're asking what I'm hearing you're asking is for for any parent who would want to get some additional support do we have anything and right now um we do not we do make available some links things for the summer that we encourage parents to work with your child we have a lot of game based activities so things that are funest a child can do independently um on their own but uh for the most part it is the K3 component is an inperson direct instruction program we would love to offer something you know especially you know coming out of the pandemic we we know hey we're able to we're able to deliver instruction online uh in a pretty decent format um that might be good for others down the road but it still requires the teacher being present students the students be monitored at home with a parent and finding the staff to do that has been a challenge and we're very fortunate to get the staff that we did to commit to the the K3 Group which is our the legal mandated group that that we need to offer that to but yes so none of the programs that we recently purchased because we did a lot we offer that option of parents being able to utilize those tools there there are some online online components and again we made we did the K12 interactive site during the Panic pandemic when we went online we made a available um a lot of online programs that were free for parents to to click on so the teachers yeah so those are still available and there are not even things that we necessarily purchased but ones that we've endorsed to say hey these are good for kids use these over the summer okay just cuz I had a son that had a lot of organized you know lot of issues and I remember just reaching out looking for programs in the summer you know just because of that slide so if even if it was something available online or in a different language whatever the case that would have assisted that would have helped me yeah thank you and this is just for the whole board uh in general I really don't understand how can we afford um from K three um this program put on scho we don't actually support we don't have the for this and then we expect kids teenagers to engage again um to recover any of the credits when we have left them out since middle school which just pick a little bit on the first years then we Liv over to them develop on their own and then we expect them to again pick up on what is expecting for them to do during summer have time have fun and not come to school I mean I really it doesn't make sense to me that we have um K 3 uh program and then have program for in general it doesn't make sense that's Julie I agree with you I I I would love to have K12 after school Rob before school and after school and summer programming um I'd love to offer a year round component we have some students who need that acceleration um for sure right now we're offering the legally required component um because of the enormous amount expense that is incurred on them and then that expense has risen over the last couple of years because we're unable to get the staff to commit the the old per DM rate uh hourly rate that we used to offer so now to to to trct staff to do that had almost done you know rate to to attract that same staff um and and still with that people are are not as willing to give up the Summers anymore um so we are you know right now we our main concern is making sure we need our legal requirements however um you know if we had you know another million or2 dollars more dedicated to that and we were able to recruit staff and make that as attractive as possible that that would be something that um not just you or the board would want but I can assure you that the parents and and the principles and everybody would love to see how just told this in front of everybody I think we just keep to need to keep applic for more funding at the end of the day we also need to comply with the requirements that the city is um asking in order for put more money to city but this is the little things that a parents many parents don't understand what is the reson to this me I'm parent so that's the reason this question discuss thank you everyone than thank you y so um first I just want to thank the our music folks that came up tonight to speak so eloquently on the benefits of Music um we are all in agreeance with you it is something that is very important to us the Arts here in Danberry are very important to us um we have had to make some musical changes as you know um and I just want to talk a little bit about that some some are actually a benefit and others we're still working on and so it's part of obvious s of the budget reduction process we've had to reevaluate a lot of programming the way were able to staff um and we've had General music classes starting in grade three and grade four and grade five um for some time those our student special area courses and but we haven't necessarily had instruments or taught instruments in those classes and so as our programming has been reviewed um when it came to our ability to staff um everything that we were continuing to do um we decided that you know if we didn't have the full Staffing that the very least that we could do was to embed instruments for all kids and not just the kids who signed up for the lessons for a small group and individual lesson but instruments and across for all those grades um so in grade three into next year um the recorder will be purchased annually for students um to learn how to play that so every student whether they really wanted to sign up for lessons or not we'll learn how to play the recorder in fourth grade it's in their music education class students will play the ukulele and learn how to play the keyboard and so those are things that we haven't had in place um previously um what we're unable to offer are those the extra FTE so we've had some um positions that were not backfilled as a result of some of the moves that we had to make and so we've been massaging the schedule and massaging the schedule and so we're now no longer able to offer those individual lessons for for grade three students um we are going to be able to offer after lots of working on uh rearranging the teacher schedules the uh strings to the students who had it in grade three who were rolling up to grade four so to provide that continuity the band was a little bit more difficult but they're still looking at that um and every maintaining everything that we currently have in place for grade five which is strings and the band so um there was some individualized um instrumental lessons lost um one of the biggest reasons that happened with that is that the the FTE that are used to deliver those individualized lessons or those very small group lessons are are great so the number that the ratio to student um for a full-time FTE is quite quite low which makes the the cost quite high and so as we look to evaluate the cost of what we have left in place um we added the musical instruments into grades three to grade four to make sure that we are trying to counterbalance of the effects of that um so we are able to offer strings in grade four for those who has taken it grade five Remains the Same strings and B that that grade three becomes um a little bit harder to fund in this environment um for those lessons um we did speak to some of our high school musical staff talked about brought some of the music folks together to talk about um the way to sort of build the program up um they were pleased that instruments would be put into grades three and four and so that there's a stronger Foundation for all students coming in in the hopes that would also spark some more interest into grade five so that students coming into the middle school would all have some foundational knowledge but also maybe um that much more and so while we feel like that you know individualized lessons are are a tough pill to swallow um we do feel like adding those instruments into the curriculum grades three and four is definitely an added benefit that goes across all schools um and so we're going to continue to work on it um the staff is also um polling our music um staff right now to see if they have any interest in doing lessons providing lessons as part of our ELP after school before school or after school and so then that would be site based so we can get a staff member who would want to provide those lessons we're also able to add that in and so depending on what that interest level is and the staff members interest in doing that um we can offer that through e as well so we're continuing to work on it um because we do agree it's important and we know how much our students enjoy it and how important it is so I just wanted to provide that update and then that official letter will be going out to anybody who had signed up or was interested in those lessons and to clarify what the offerings are for next year any questions my only question is maybe I didn't hear this good so if I'm in third grade I won't be receiving any type of musical so so if you're coming into grade three next year you will have your general music class but what's new is that you will learn how to play the recorder now okay all students will learn but no strings no the recorder in grade three okay we did have strings in the general music class prior so this is new so we're adding the instruments in so we'll be able to purchase those through our title 4 which which allows us to purchase some musical instruments in a lot of our um areas surround schools also do do that as well it's fairly common it was not common here so bad at that if you are in third grade currently and your playing strings and we go to fourth grade for those students who are in it will maintain that with the existing staff that we have if you're trying to enroll new in fourth grade we don't quite have enough staff to do any but we're trying to maintain the for the students who were originally participating so I I guess a misleading under the impression that no one in third grade will receive they won't be receiving that individual or small group lessons right but they will have an added benefit of learning the reporter in third grade all third all grade three students not just once with yes um it says K through five so what about K first and second going to St the same yeah so this was just really just mainly affected the 35 we didn't have instrum pull out in K one and two so that really started in in grade three for us so strength is B if you don't if you were in grade three and you're rolling up to grade four you and you were in strings will maintain those lessons if you still want them right and then if you're rolling if you're in grade four and you go up to grade five strings and the band are available to to everybody so you have your quarter in in third quarter in third in fourth what are you doing ukul and the keyboard yeah so they'll learn two things a little more up a little bit thank you yes any other questions okay and we'll send a clarification email out to the parents so that they're fully aware of the changes because it is does not of course we address the tuba did address tuba we so we were um we had students who was it you came with the two no it was not you it my it was your friend you were together that's right city council but we did um we did work on getting we had them submit a list of all their most you know the most important items that they need and so we started to work down that list and we have a small little fund that we're going to continue to keep an eye on to supplement so that they can be chesher yeah I know all about it I live neares we yeah okay so provideed in your packet um so on on I'll back up a little bit so at the finance committee meeting um we presented a presented a table of the Staffing um and Staffing I think it is exhibited my packet it is eight um the table that's in here is slightly different because it uh we realized that we needed to update some names that were no longer returning um or that were had been vac been vac uh in addition there was one name that was on there that was actually in the union and this is an example so I did feel that off to make sure that the record was accurately updated and so the list that you have in front of you um are the um suggested and recommended raises as um according to the organization for for school for staff or exam staff for the 2024 25 school year um I know that there was some consternation about that um and some points were raised about that and I want to make sure that I provided some opportunity for the board to to engage in that discussion um so that we can we can work through that together um so I will say just to preface that as part of um the Staffing start as part of my duties um that I have to present Staffing plan to ensure that those um raises are distributed equitably across the school system um and I know that perhaps that this has been a change I think one of the um in in the practice but not necessarily the policy and I I want to make sure that you know going forward that you know I think one of the things that I've tried to do in in this role and in the short time is to read the policies understand why we've done things we have in the past that we've done in the past um the presentation of these has been done um not necessarily in a public forum um I thought it was important to do that um for I don't know for transparency that's something that I'm committed to um which is why we thought it should go at least into the finan um committee first uh for that discussion and then um making sure that it comes to the board here as um as presented so that it is part of the part of the record and then it's not done in a in a in a different format as maybe as it has been done before yes you you referenced some policies in that can you please read those policies to us as they're as they're written a which it is 4140 4140 compensation of central office staff Board of Education believes appropriate and Equitable Compensation Plan should be established for exempt Administration and support positions for central office the aim of this compensation plan is to be attract and retain competent employees benefits for such Personnel Personnel should be equal to those of other comparable employees in the school system additional compensation of benefits may be provided in recognition of meritorious service yep by July 1st the Board of Education shall approve an allocation of salary and benefit adjustments to implement the compensation plan and reflect changes in the economic environment for which the school system and its employees operate the superintendent shall report annually to the board concerning implementation of this policy um read 410 okay it appeared to me as were um as as with the document here um the line that [Music] separates the um ex St from the cabinet correct um so one of the um things in the policy those are also distinguished do you know what I mean so one is um as we go down in the policy one is the actual central office exempt staff and I'm assuming that's the bottom category here and so it it's very confusing to me when the board is handed one um document to vote on and it's not separated hasn't separated in the policy um it's a little concerning when we sat in our finance meeting and given the or asked our chair asked for um legal recommendation as to the policy and I now I'm a bit confused because in reading the polic start with um the first half of it in which um it states by July 1st the Board of Education that's us shall approve an allocation for salary and benefit adjustment to um implement this Compensation Plan and reflect [Music] changes in the economic environment in which school system and employees operate um later on in the bottom it again states that the superintendent May request and that's the request that we've had here and the board May approve and yet we were specifically directed in that meeting to afternoons ago that it was not necessary to even bring it before the board that it was out of courtesy um that we're even you know out of respect and courtesy for the board that it's even presented um to us and so um I'm a little concern and again I'm new but I'm a little concerned that we as a board would have um information put in front of us and not go back to the policy or question or um not know for ourselves regardless of the reasons for the increase one of the comments um was is that um the exempt staff they are not part um of the contractual staff but the the other thing in here that we have to be very careful we also have policy 2100 in which we asked and expressed Our concern about realigning reorganizing some concerns um with roles um within the central office staff and yet in here it states that job descriptions that include the principal duties of each position will be maintained we've asked for that I've asked for that information and um looking going forward what does the realignment reorg ation look like based on the concerns and recommendation that the board members have had um and then we move on to policy 2131 um the superintendent's responsibilities for personnel and Staffing now board understand that our duty is to the policies in the board that's what runs the district and if these policies that as they stand are not serving what our district our students our community needs then we need to revisit these policies so those are my initial comments any other comments ter based on what we needed said we were told we can't we don't vote on yet the policy say we or approve it and that's not the information we were given at the committee meeting yes k um in looking at the policy though what it says is that the Board of Education shall approve an allocation for salary adjustments not that we will set the schedule um not that we will be responsible for determining uh whether or not those things go through but rather allocation which was part of the overall additional budget that we approved once we got a number back from the city so when everybody around the teable voted on that budget inclusive in that budget was an allegation for the Ben the raises and the benefits um so we did at that for vote and I think um you know as far as the organizational pieces concerned um that you know we definitely have ConEd uh to the superintendent that that is something that we're looking for as a board from my perspective I think the urgency of the last couple months has been really focused on how do we reorganize the entire District around what our new budget situation looks like um and I'm I'm looking forward to getting a plan as far as what um the plans are for the administrative uh central office level um but I'm I'm trying to weigh against you know what the priorities of the district have been for the last couple months I think that you know pay down what our budget looks like so that we have a plan you know for this part of the next school year which will start July 1st um that's you know that's important for us to have in place and my hope and expectation as a board member is that the the time now that is available will be used to work on that organization plan and we will presented with that plan so that we can you know have that conversation as part ofation process could I just say you know as a board chair and you know some of you might look up at this guy since we have since I have been on the board since I have done what they came in one sheet all together the superintendent that I sered on this would be my sixth super always bought this to the committee one stated that these were examp and this was C I'm making a recommendation to the board that we move these people for and always done in JY okay because that's our last meeting and we have to approve it before July 1st so if we don't then it's retroactive that as a for if you go orders or whatever we don't approve this we still have to pay that that retroactive fee okay and I'm not saying we got what I to me I personally um and I said it the other night the superintendent is who we hired to move this district for we can't not say we can't I guess you can not say we're not going to move Mary Joe I don't want to uh support Mary Joe when we don't have anyone right now in the place we have no back up here for any compared to what it was when I came on three or four people in the office you could say Mary Joe stay out today we had two two people that will fill in for those people at that particular time everybody know what the budget crunch have been over the years we're trying to stabilize and do certain things and certain things for I look at this as the superintendent is breaking a recommendation to us if we want you know to not vote in public you know as to are we going to move this for it should be her recommendation to us to move this forward so she can take care of those necessary thing that she need to do we can't do an alignment if she's not there to do alignment and reorganize and I think those are some a part of the discussion at other times so uh that was all I really want to say I I will support the super okay one with all due respect I continue to say that nothing changes if nothing changes okay I'm going to let you speak I'm going to let you speak but change will come but we have to have people in place to make those changes and right now we don't have those we don't we're not in a position right now to do those changes the superintendent and I'm not trying to be disrespectful it's bringing something to us we don't know 3 or four months from she's right now is in the intim position her contract is not start until July 1 okay so I'm just I'm I'm looking at where I'm coming from you know everyone has a right div voice their opinion and concern we are right near nine people or wherever on the board okay we have two people out okay and this is why we having this open discussion okay so you can voice your concerns okay [Music] well I believe that we were put in a terrible position as a board in a very confusing position for me maybe not for the other members on the board to have one discussion two evenings ago in which we were told that no there there is no need for a vote there's no need for a motion there's no need for approval it is just a [Music] presentation and so now I'm very much confused when you use the terms let's approve it I make a motion I'm not sure that we're in line with why Rules of Order or procedure and um again I'm just speaking as um moving forward because it's my my understanding that uh this is already a done deal it was put into the budget and I'm going to take accountability and responsibility for not having looked at the line item the budget we put forth a budget for 181 million and that was included in there when it was it was said in our meeting when it was cut back to 160 something million we started cutting back because we were at a fiscal clip which we also noted we're going to be at again next year and so it behooves these board members whatever you we do tonight um regardless of that that we need to keep our eyes keenly on what's going on the next time and as I said I'll take accountability and personal responsibility for not reading between Teresa andian Lauren um 180 million we didn't get we got 167 million or 167 13 million essentially uh has to be cut from that proposed budget one would think Common Sense would limit any raises you know 50% on our 5% from uh less than the 4% give me a break why not 2% and I've got I've got to point out two years ago Kevin did not take the r because of the budget he did not take race yet I'm just pointing out I'm just pointing out this was two years ago and all this leads up to the area that's to include in the 167 as opposed to the 13 million we didn't get so I'm a little I'm just astonished um there's no caps on some of these positions I I I so so it just compounds every year every year not this is nothing personal this is all about the money and if we don't hold ourselves accountable then what are we doing here Lauren and D Rich I just I have to say that if I didn't support Cara I wouldn't have voted for her to be the superintendent so I support her um and again I didn't look deeply into the budget into that this was already voted on so that's that's on me um that's it I and I think learn what has happened I think maybe and maybe it's me if I'm wrong corly the dollar amount Kim and I'm right is already it was put in the budget pass this is money that's already allocated the previous year okay it's not money that we're adding to the budget or we have to go look for it's money that when we give and I Wrong uh our finance director to come in when we sit around negotiation with the different parties and stuff we have to keep certain caps at three at 4% okay and that's how it comes up as far as this money was allocated the year P then it's not new money then is that something we should see these numbers prior to June and then we can have a better understanding yeah I thank you for saying that I think part of the part of the issue I think is the timing um I I have to say you know understanding that the because there be certainly be greater dialogue I think that we could have but the the timing of when the this has has occurred in the past has been at the in the superintendent evaluation um meeting which is doors really different from the superintendent evaluation it's a completely separate entity right and so in looking at policy and understanding what these things are the idea that the that they should be put out into a public forum that it should have go under the perview of a of a finance eye to say this is what was budgeted for this is what was voted on the presentation of of the salary schedule is well below what was um the allocation um the percentages that are in there are distributed as part of the duties of applying this equitably across the system okay we have not gone back to unwind undo or ask for other groups to resend their raises to not take their cost of living adjustments we would never do that um that is something that um you this is this is a group each year one of the reasons and the benefits for the exempt status is that the superintendent must put together a a team um to get the job done in this environment and and on this list there are several positions that aren't being filled the biggest one on the list not being filled is my own um one of the things even in my own contract when that was signed was that and it was important to this board to make sure that my duties were reassigned by October there's language in there about that and then I would help to reorganize that those duties uh which I fully intend to do um we have experienced um staff loss We are continuing to experience staff loss uh the the numbers here in this office and but also the case loads of our OTS pts and everyone else on that list are higher than ever okay some of the jobs a good number of the jobs are highly specialized jobs that if we don't remain competitive but the the the 3% and the 3.4% are reflective averages and in some case below of the other percentages um that were provided these groups do not get a step there are no longevities there are no there's no overtime um none of that occurs with this group it is a oneyear uh at will employee uh for the most part except for those who have a multi-year contract okay and there the there are very few benefits for that group um that are that that are not provided that other groups enjoy in bargained positions and so each year to represent that group it's under my perview to provide the appropriate percentage increase whether that be a cost of living adjustment um or we want to say an actual race okay most often um even if a even even if in some of the other groups there the raise is a zero or a 1% staff still move up on steps to reflect cost of living and movement years of service and so that again an exempt list doesn't happen and so we provide those steps in that movement on behalf of that exemplarist okay I think moving this conversation around the budget setting process time is the appropriate time to have it it has has traditionally come very late in the year as it is now um you know for some reason you know from a from a practical matter if this meeting didn't happen tonight and school year ended I'm not sure what we would what we would do with you know providing Clarity around those things right meeting yeah we have meeting you have a call meeting to vote on well we're not it's not necessarily a vote the vote takes place around the budget time and so I guess what I'm saying is that the conversations that are relative to this I think should take place closer to that time period for this group that's my that's my recommendation moving forward and it's odd to have it that to have had it in ed in the superintendent evaluation process as the last and final meeting um I just have a couple of questions um this will be my third around with this um so why the last two years did we vote on this in June because there were votes and I think there's actually votes pass my time on the board so I'm not sure why and I don't know why it was on the agenda and then taken off the agenda so that's my question and that's just procedural um and and I think that you know we can we're setting a precedent and I know the president was already set because we have voted every year on these and to approve it you know and I'm not and this is not even discussion of the amounts I'm talking now we've opened up a different can of worms now because now you know this is a conflict because we've done this every year and now all of a sudden this year we're changing it and not that I don't want to approve this but I want to be able to say yeah I gave you I gave you my seal of approval or you know what maybe I I I think we need to kind of work these numbers a little bit better if that is the case why weren't we given this she with the budget and I think that that would have clarified a lot um if policy is um not clear then that's now something we need to take up in the policy committee to clarify that procedurally but I think that the Board needs to still maintain a certain sense of oversight with this because not for you I this has nothing to do with you but I'm thinking in the future so superintendent can come to us and say I'm given 10% raises and you approved it in the budget and you approved in June we didn't have this and now all of a sudden I'm putting through 10% and the boards the 11 of us around this table saying well we can't do anything about that and then you know what is our role at that point if that is the case I I I'd like to respond to that because it's a great point and I actually use that example I said well what is to prevent because we as we were working through these policies I said the same thing what is to present prevent me from giving Teresa or Lauren on my team or or on this example as a 15% race and what it is is it's the allocation is is a number so let's just say the allocation is $50,000 so what that would have been is um the 4% the full list right let's just pretend that that full list was um uh that the that the 4% represented $40,000 uh of a of an increase over the sum total of that sheet right that was the 4% that $40,000 is the allocation with which I apply raise and compensation within that number if uh Teresa did such an exceptional job or her job changed in such a such a a manner that we need I felt that we needed to do something different to retain her compensate her differently she has unique skill set I may come back to you and say guess what I need a little more Beyond that $40,000 I need $45,000 and here's why beyond that original allocation so while these these percentages if I can just grab this cuz mine's in the binder please um while these percentages um are all very equal across the board that may not be my recommendation in the future I may say we're going to pause on a few of these or or adjust a few others but within the allocation that was approved has been budgeted and the reason for that may be is that so let's just say um you know one of these or two of these positions that are on the list maybe it's a data position or assessment position is no longer the the the competitiveness for those positions and the rate of the area has changed or what that has position needs needed a reset to keep up with a particular competitive percentage and range for a job I may choose to skew the percentage to try to achieve a a more competitive wage to retain an important position more so than others on the list and and that is what allowed will allow me to maintain a competitive team a highly competitive team um that will fulfill the duties of the of the Strategic plan and and the plans that we put in together now you have an opportunity so what's the oversight you can say we no longer want to employ car casmo at the end of my contract and I say this with full love that this is that this is how you get there and I you know I hope that that's not the case and I hope that we work together and we work through things like this um and I I deeply respect the opinions and I get what I get what everybody is saying and I understand Optics um but there is a there is a there is a way for you to exercise your will on that if you need to but why no vote why every year we've had a vote and why no vote this year right that's my only question well I just want to I'd rather not do that um It's really because of the policy and I am a new person coming in I'm looking you want fresh eyes on things I'm doing that but I'm also doing that in every facet of the school system and I'm hoping making to make improvements but I'm also about transparency and Clarity and so I had some big questions as to why this is even was even being done in a superintendent evaluation at the end of the year outside of the purview of the camera rolling and that people having a dialogue and you get to express your thoughts on it and times we may not agree or there may be confusion on that and it's an opportunity to work those thoughts out in public as it should be particularly when it comes to numbers and finance and and and you know the the result of that dialogue and conversation may have consequences for all of us on either side and and we'll have to live with those things but it's but it is transparent and it's out in the open and and we have an opportunity to have that conversation and I think that that's one of the most important things here and I think it is going to take some time to work through maybe your rationale on why why this is and I understand that maybe we need more time together to to get to achieve that to get to those places which I'm committed to um but in the but in the interim I have to feel a competitive a team that's going to stay here that I can retain um that are picking up extra duties and will pick up extra duties as a result of not backfilling some open position positions and I have to exercise my professional judgment and knowledge about the jobs and positions that exist and or need to exist in the future for us to achieve the goals that we're setting together um and so I'm hoping you know and I again I respect deeply the the um what the board is saying I do want to clarify one thing I if I may Teresa on the on the raises um that was a couple years ago Dr Salas gella was the one who um did not take take a a Rise um so that his cabinet his team so he can still feel a team that that would and retain a team that was to be in place think a half step and so we acknowledged that had just given him we sure okay but I you know I I do want to say that again in this environment retaining staff is a huge priority not just for this exact list but for all this and uh you know moving forward and something that I think we should continue to talk about I have Mr jelli I have okay uh Julie and then Vita did you have a question okay no Julie I just want to B everything that came we can't hear I can't hear can you hear me yes I just want to add from the beginning I mean I just want to I think that everything came all on a misunderstanding and maybe um not using the proper language um if we need to submit a b and it's not about how long you've been on the on the board other than what can you bring to the board um that's one thing um I want to add also as well what the res just said on some of this positions not having because when we see all the through and we see like for example occupational therapist or behavior analyst some of us might not understand why there's so much difference in the pain when there's the time Gap in between each one might be one or two years that's one and on another sense is like I understand I also understand and I don't think that none of us um is judging your and management but at some point we also need to get more understanding because you are the one who manage your personel but at the end of the day we also have to put our self here and I mean we all know that the boy has been in fire for the last two years based on our decisions so um based on that from the beginning I just want to say I think this is might be a misunderstanding or might be not using the prop language but it's also the fact that we missing information here like why have I mean we were on a on a fiscal cliff and all of a sudden um we have this um I understand Cola right um the because of living where I also understand that some of this positions I went way over um on on my end the way I see it compared to the same position and the time frame they might be over um that might be some of the issues that we might not understand and I just because sometimes it's very difficult to understand um I was on the part of the finance Community I was not on the Comm I don't know what was voted on and um if we have to vote Yes I understand that but it's also the fact that when mon said that we're not supposed to bring that up I mean it's disturbing because it's a we have to bring up faces in front of everybody so that would say thank you very much I need thank you I'm happy to hear the way we're discussing this because I think that as the board this is our responsibility is to put our input into to make the process better and to express our particular opinions that being said I think Louisa did a good job summarizing one and Kate's positions that they they made at this point here since I was chair I am chair finance committee and made the comment yesterday which was my interpretation or something I just want to get it clarified that it appears to me and I'm going to ask him to to let me know what's correct it appears to me that there were different interpretations or the policies as decided are ambiguous and if that's the case and I think it's something for us in the future to change at this particular point we were all discuss better ways that this can be presented in the future but as it stands tonight again I may be remiss in what I said yesterday as interpretation of something but what are our obligations as a board tonight following the interpretation legal interpretation not my understanding of as to what the policies mean I think that's important well you know I I believe stated the same thing if we have a policy that says one thing and we're saying something else but it's a policy I certainly agree with that if I made a mistake the wrong interpretation and sent this on wrong PR I do apologize but what are we to do tonight to to follow the policy and then to move this ahead for a more efficient process in the future thank you um want to start with your question about why is this different um for many years um there have been lots of discussions about how this rolls out for exempt folks for um whether they cabinet or whether these other nonunion non-contract employees um and in with private superintends I have had that conversation that you have policies that should be followed when we talk about this pwork of compensation um you have as the employer for about 2,000 people a patchwork of different kinds of employees you have unionized employees with contracts as Dr C points out with stepson and with gwi you have some contracts at this moment are in negotiations for renewals um that will also have designated increases and then you have this Patchwork of at will employes there are all of the people on this list people that can be hired and fired can decide to leave at any point in time um but who have identified wages so that's the first big idea all different pieces what the policies call for and what Dr casm has sat down in pars through line by line is that Our obligation to this board is to present her plan for what this organization looks like and for how these folks are compensated and that annually that plan should be presented to you I agree and have said for many years this should be much earlier in the process that this is always something that is kind of an afterthought and happens at the end but it should be part of a presentation as she youed saw one sliver of today about what one piece of this Patchwork looks like um it should happen earlier it should happen as part of the budget process this conversation with you um but what this policy says and I would urge you to read both the policy and the regulations is it puts into place for you very clear rules about how to go through this process and it mimics if you want an analogy it mimics very much when the city makes an allocation to the board the city cannot tell the board how to that allocation that's very clearly established you can spend it how you see fit for educational purposes they cannot come in and say you shall spend this on wages you shall get more safety Advocates not their perview similarly what the legislature has done in calling the superintendent the chief executive officer is establish the same kind of a system that you all um approve the allocation for salary and benefits When you approved your budget in May after the came from the city when you approve that line item budget you are approving a system and your CEO has the authority to assign wages within that system and also to present to you the plan of how she intends to do it um i i k i appreciated your comment earlier it's been a very busy tenure for the superintendent and we have not had the time and space to talk about the reorganization ideas that you all have that are good ones and those are on the docket now and I think that to meet this policy and these regulations the time to do that to talk about reorganization and talk about how that fits within your your goals is an important one but for compensation this system is clear the the the law says that your superintendent is a CEO her contract says she's a CEO and your policies say she is the CEO who assigns the the allocation and then it gives you regulations on how to do it we can certainly get better at the regulations of transparency but this system is precisely designed to give you transparency through the course of the Year there are many times when the superintendent comes and says I want to change the rate of pay on this I want to give this PO person more money this has happened and it has not happened by coming to the board and having a vote it has been within the perview of Prior superintendence so this is a process that kind of got caught in the middle here but doesn't comply with your with your regulations you certainly can go back and have conversations in your policy committee about this policy but you can't write a policy that overrides the statutory duties that are invested in the superintendent you can tweet you can tweak around it but the goal here of this policy was to come under the statutory framework and then to provide you transparency at various points in the year so that you can see what's happening and then the accountability is during the course of the evaluation process throughout the year with your superintendent is where you express concern about management style about the selection she's made about the choices um but that is how the system is set out and I'm sorry if you think I made it up but I didn't um this is how the policy reads and I think we have an obligation now having brought this to all of you to discuss to follow what's here to change it with the to the extent that you can to talk about the plan and what it's going to look like going forward in a measured way so that not only do you understand what's happening in a in a form that's not you know one of these meetings where everybody has not to talk but in a form where we can talk about it and you can then V the decisions that she's making as your CEO thank you just add to that so it's my understanding that we tonight are correct in looking at this as a presentation and basically have any discussion or opinions about that too I go back to the interpretation of the wording when one was reading one policies this is something that we could look at through the policy chair to maybe change the wording so it's not interpreted to be ambiguous to be more specific yes I think it's not ambiguous if you read it in conjunction with the regulations right Bel okay these two things are meant to be okay that probably my I don't okay thank you so as we move forward uh tonight um I think one of the recommendations was for the uh policy committee to look more carefully at some of those things but U more concerning is uh being consistent year to year so my concern now is I'm hearing that for the past few years there was a motion and it was voted on and yet now are we in a moment of change we don't need I you never needed to vote on but in the past so that is that's where the confusion is and and as in reading through these um you know that part of it that part of it is clear what's confusing about it is that has that in the past practice and so there those two things have come into into clash with one another um and so that is that is something again that as we go through the policies and we're working through these um you know things things other things may come up that we'll have to that may have been practiced we just have to talk about them right as we as we move forward as we develop the budget as we do things I don't think it's going to be related to this I'm just saying as an example that um you know when again in this Spirit of transparency um the putting it implementing a change um to actually implement the policies that we have not necessarily change a change of practice weed that a little bit fun you know may just com about the past practice because I can see it a couple spaces the notion of past practice is a creature of Labor negotiations and so when your contct is unclear or ambiguous you often will flood in what you've done in the past to define something that is not defined at all same thing happens when we interpret a law if it's not clear then you look to surrounding circumstances to fill the gaps of what's not clear you have with this policy and its regulation Clarity for which you don't look to past practice you follow your policy I just want to make that point I said P PR I shouldn't have done that that's it's a different term thank you because right now and I'm going to get to you Teresa you I'm going for all the 15 years that I've served the superintendent it was always D this straight away and we came out and repoted and it was always in June or before our last meeting so now if that's the clarification that we need to go back to policy and we sit down and discuss this and talk about moving it forward and then the next time we won't if we be here next year it'll be uh pretty well straighten F ter Rec uh I'm kind of puzzled because we just went through those policies and and updated everything I mean we did not do that theun agenda but it was over it wasn't overlooked it LO like it didn't need an update is that what it so we but we didn't do anything we sit down for a policy meeting our job is to go through the policies that come for us and have a conversation about them and at that point we can make decisions about whether or not we're going to adjust them even if there aren't any recommendations we adjust them that's that's our perview as I understand I understand that but if we overlooked that one then we assumed that it was okay no no we haven't reviewed it yet though in the for and we were in the we are but um the last meeting that we had scheduled for June which we had to cancel this particular policy 4140 was on that agenda so we haven't gotten it got to it yet but as of the first meeting policy meeting that we have in the fall this policy okay Louisa and then you move on um I understand that um that the policy may have been interpreted what I can't wrap my head around is 20 years of voting on it and then all of a sudden we don't so I know you've read Pol our policies over and over and over again and I know everybody around this table has been around this district for a very long time so I'm it concerns me when you know all of a sudden there's a different interpretation at the 11th hour and again I I'm it's a policy thing now that I mean I think that that's gone to the side it's really just about how do we figure out how to clarify this so moving forward we are clear there's no ambiguity with our policy and there is no room for misinterpretation and we set a precedent that can be clarified stood behind and the and the board around this table can you know leave our meeting knowing that we had the oversight of this group just like we do all the other groups my understanding is the reason that it was an action item if I'm not mistaken we changed our regular board meeting from the 19th was June 19th okay to tonight so when we did that as a board it was refered as a special meeting okay okay I don't that's not the right time whatever okay but we could not come into this meeting C from right and amend the agenda to add an action so that's why we're not Mur so M chair I just want to make sure I understand um Louis's question because I I'm not sure that um what you're referencing is what she's asking about if I understand correctly l are you saying that you want to have some want to understand what the process will be to clarify this policy so that ambiguity that we're talking about right now on the table that everybody's kind of not sure about how to handle so that we eliminate that and if I understand correctly that's done through the process of a policy review so we would have that conversation in the policy committee we would discuss the specific policy that would impact this and then out of the polic Comm recommendation to the full board for a first read and then a second read is that what you're asking yes that's that's it I just want to make sure that we know that I think the discussion is far past the raises at this point and now we've added and opened up a can of worms and now we we we see that there is an issue with the policy and I just want to make sure that we address that so come next year we're not sitting here having the same discussion thank you any else yes M I just want to say I wasn't on the I'm not on the finance committee and I wasn't on that call but there's been other instances where I've sat in on a Finance U meeting and decisions were made and there was confusion or we asked him for an opinion and I've come here to the next board meeting and we're voting and it was not going to happen so this isn't the first time it actually happened for the budget the actual budget and it's happening again so my concern and I know that we're all kind of sitting here with our heads twisting trying to figure out all of the changes all right so I you know where we've and I agree with Wanita ask for a lot of information on how everything is happening but we'll come here and the next time I'm sitting here we've illuminated the middle school it's clear that there's been a lot of conversations with other people either in the city or in the district and we are the last ones I I feel to find out sometimes I read it the paper first so I understand what Lise is saying if we were going to make that change I'm on policy with you and we canceled it and you know it's always about this timing I think it's a great idea if this city is talking about trying to figure out a real operational you know model moving forward I agree with that so this is kind of tough because you know I'm one about you know the rules and the policy and how does this look I also understand how hard everybody works and what our situation is so I just want to say I know that we throw a lot of stuff out at you and ask you to you know try to make so I think I agree with Julia I think I'm sure it was a misunderstanding but again that happened when we were talking about the budget itself and it was it didn't get voted on or the motion and then it came here to the board and you were just mentioning a first read a second read I find that when the finance committee does have a meeting and I usually try to you know attend and listen and participate there isn't that second read it is discussed it's here and it's voted on and it is if we knew that there was policies being discussed prior to the June 10th meeting I wasn't aware of it I don't know if you were but something that we should be flaged so we would know because I think policy we've been kind of just really looking at what C is recommending and what we feel you you know does it really serve us does it not is it going to make more of a problem but we haven't really looked at and you're new obviously the position to the role and started implementing the changes that we're looking to make right with this with you as I'm so um again I hope that we definitely communicate better I don't think anybody is intentional on anything but those Finance meetings yeah I mean whatever that decision is at the end of that meeting I just would like a little bit of a brether adjust it true that's all thank you we're brief Michelle I would just like to say it's to all of our committees that we need to tighten up and really understand them other bit better and I know we can't be to every committee meeting but this is how you learn because there are changes and sometime you might not be able to make the meeting where the decision is made and then you come back or the decision was made and I wasn't a part of it so you know we're all going to learning and I just hope that we can continue to work together understand and and and as the Committees come forth we have to ask questions and do the best that we can as far as our knowledge educ okay okay board chairperson I'll be very Bri we had a busy couple of months this year I would like to thank you all for your support attending the meetings working together graduations all the uh other Affairs that we attended and I hope as we move forward as a group that if you have questions you know I don't think anyone is afraid to call me I might yell first couple of times but we can talk it on and move on okay so let's work together I'm G I'm going to be here during this summer if we going to do anything we can talk and then get prepared for September's going to be here before we blink our eyes okay enjoy the summer and relax and put a smile on your face okay I need a motion to adjourn motion you

turn your microphone on be a good idea thank you Jo we start again I'll start again okay I call the regular meeting of for Bullhead City School Board on Thursday June 20th 2024 at 6: p.m.

and make sure nobody snuck out we do a roll call please noran Fredick is absent Adam hin is absent Andrea Corey here Kelly Moyer is absent Greg Meyer here Lisa Shoemaker here Tyson search here perfect we still have a corn so we're good all right welcome visitors but have any public comments now you have anything in hearing but now do anything problem I don't believe there's any correspondence no sir okay we'll move right on to our consent agenda Mr gr if You' be so kind to walk us through that all right well you've got your minutes and your financial reports we also have four resignations Sarah doll Middle School library age she's going to Colorado Sasha hanvey Elementary School library Aid she is going to become a teacher at the um parochial school U Elizabeth kuk fifth grade teacher is is going to retire so she still will be with us but she's putting in for her four years and Melanie kek uh Middle School yearbook sponsor is a resignation those are the four resignations we've got four Employments Molly krabble is going to be our middle school nurse and she's in the audience M uh Melanie laxton's going to be a pair of professional Leo fton also in the in the um audience is going to be one of our bus drivers with David exat that's right all right another bus driver um Alicia Henning is going to be her behavioral interventionist and um oh and Maddie Herman is going to be a uh third grade teacher so Maddie Herman is going to be a name that needs to be added to the certified Personnel um we've got then um Jessica car Packard is going to be our high school student council as that was posted last time so we are still looking for custodian a middle school yearbook sponsor Elementary School library Aid and a middle school library Aid given the fact that this is June we're doing pretty well on our Employments um Administration recommends that the board approve the consent agenda as presented these good people on the payLo any comments questions concerns right he none maybody like to make a motion to approve the consent agenda as presented I'll make a motion Thank you Lisa second and now second thank you Andrea call please Andrea Cory yes Greg Meyer yes Lisa schacher yes Tyson search yes moving on to our items for Action the first one is the approval of the second reading of the stien job descriptions communication reports oops I missed one all right let's back up a little bit and go on to Communications reports and presentations thank you all for coming welcome aboard thank you thank you welcome thank you enrollment report is in your packet times moov on to our administrative reports our last assistant superintendent report so sad um so just wanted to start out with some District news um the state FAA FFA conference was just held um here a couple weeks ago in Springfield um and our very own Lucas Snyder was able to earn his State degree um it includes a lot of the logs that they have to keep a lot of activities um a lot of extra work goes into doing this um and so we are thrilled that he represented Colombia um but this is a huge honor for him as well um so just wanted to give him a shout out um we also had our groundbreaking so very exciting um anytime you can drive past the high school um I feel like the pictures I just saw the other day already it looks completely different at the high school when we went down there today I'm so excited about this project and to see it starting to come to fruition and not just blueprints that I don't understand when I read them on paper um just wanted to make sure everyone knows that we are currently in our summ summer office hours um so all of the buildings are only open Monday through Thursday from 9:00 to 2: um and they are closed on Friday um the district office is open on Friday morning so if there's something that someone in the in the public needs um they can come up here but the the buildings are only open Monday through Thursday right now um some big things coming up we are right in the middle of our Skyward conversion which is our student management system so that's where parents log in to see their report cards um where students get to see schedules um right now we have access to nothing so we have had a couple people e e e thing I didn't do and it um individual teacher shoutouts um hold on cuz I'm going to cry um just want to say thank you to all of you guys um but really to this District as a whole um you took me in three years ago I've absolutely loved my time here um I keep telling people I'm not saying goodbye I'm just saying see you later for now um but just thank you to everybody parents students teachers staff School Board um just everybody I I can't say that enough so thank you guys you okay thank you st I wasn't going to cry I practiced that I wasn't G to cry you got um yeah I I want to say thanks to Alyssa as she goes off to Bethalto um we all wish her well you uh she came in three years ago go and hit the ground running and did a lot of things uh and since she accepted the job at Bethalto she hasn't stopped running you know you can tell more about someone by the way they leave than when they enter and and we've appreciated it uh today you were even in here with a bunch of teachers um it yeah so thank you good job thank you um and the other one I have is that we will be adding on our website a page to update about the construction there has been a lot of stuff going on at the high school it the front of it doesn't look like the front of it anymore with the stuff coming down the dirt Works happening um and they're getting prepped for the phase one and we're excited about that those are the big things going on right now awesome sweet all right now we're going to move on to the items for action start off with the approval of the second reading of the sing job descriptions yeah and this was tabled when our um we had a question regarding legal council's opinion regarding the essential functions and so I sent this off to uh Barney mundorf and he agrees that those essential functions should be there but he did change them a little bit and so I would uh recommend that we approve the job description second reading with the given U change es regarding the must be able to lift Push Pull objects of 40 to 60 lounds on a regular repetitive basis lift Push Pull objects on an occasional basis of 100 or more pounds uh must be able to speak hear see right climb stand stoop knel all those good things um task requiring extensive use of hands including repetitive gripping grasping lifting manipulation of equipment necessary to perform duties very similar to what it is it's just basically trying to be a catchall for all um for all jobs so the administration recommends the board approve job description second reading with the noted changes to the essential functions any questions comments or concerns i' we like to make a motion to approve the second reading of the Cy about description I'll make the motion thank you Andrew a second second Tyler seconds all in favor I actually sted list it's money so let's go and do it real sorry Greg Meyer yes Lisa schoemaker yes Tyson search yes Andrea Cory yes all right next item is the approve of the fisc Year 24 amended school budget I did the review at the hearing um Administration recommends that the board approve the fy2 24 amended school budget as presented questions all right like to make a motion to approve the 24 amended school budget I'll make a motion thank you second second second roll call please Lisa schacher yes Tyson search yes Andre Cory yes Craig Meyer yes we'll see how this one goes next one is approval of 2425 student handbook for all SCH yes this is for the next year's student handbook uh Devil's always in the detail I will say that noren uh Frederick and I met with the middle school and the high school to review kind of discipline and look at some things we're going to uh have more trainings on cell phones I will say to the parents that the cell phones are probably the most dangerous things a kid can bring to the school they can make some poor choices that can affect them uh we're going to try and improve the education there but there's really nothing that needs to be changed in the handbook for that however uh Mrs Corey brought to me the fact that the handbook at the CHS handbook uh on page 69 in the first paragraph last couple of sentences refers to uh kids arriving late need to enter through the front of the building that is no longer possible and it we will make the adaptions that they have to go through the main entrance which is going to be on the side of the building back toward the other side of where the front is uh we will'll have signs up there pointing people where they need to go but the administration given those changes understandings would say that we should approve the board should approve the handbooks as presented with amendments with the Amendments yes we'll change page 69 and just understand that we are will to do more education on cell phones okay any discussions questions may we like to make a motion to approve the 2425 student handbook I'll make that motion second second thank you all in favor opposed exensions next one is approve to request bids for a maintenance truck yeah and the next three are going to be for next year's fiscal year it'll be I if I if they pass I will put that in the budget for next fiscal year but what we'd like to do is our maintenance trucks are old they're well used well-loved um we need to start a rotation the last time we bought maintenance trucks we bought two of them I'd like to buy one now wait a couple of years and then buy another one and and do it more in a a rotation It's s on the budget that way so Administration recommends that the truck that a truck bid be approved by the board and added to the FY 25 budget and how are we doing the bid specs on that uh we've got an idea of what we would like we would bring it around to the local dealers and add it to them they're looking for a GMC or a Chevy or equivalent is probably what I would put in there um but they're they like shies and seems GMC's and shies and it's not to exceed 55 that's where we would probably be yeah we're not looking for a lot of bells and whistles we're just looking for a work truck that can do what we needed to do is this going to pop snow also or just a maintenance truck um I believe that it would be fitted with a a a plow just going to be fourwh dri yeah oh yeah I'd like to be involved in the okay absolutely any questions we may like to make a motion to approve the request for bids on a new maintenance pickup truck I'll make the motion Thank you Lisa second I'll second second okay call please Andrea Cory yes Greg Meyer yes Lisa schacher yes Tyson search yes next item is request for bid for a new 77 passenger School Bus yes and this is again one of those things we try to get a new bus every year we did sell some of our older buses the last couple of years on um deals go deals yes uh this year we're not looking at selling anything but we would put this new bus into the rotation and the older buses would kind of move back and be spares um keeping up a fleet is wise thing so I believe that we should purchase a 77 passenger bus this year B good questions comments concerns who wants to buy a bus I'll make the motion Ty wants to buy a bus me a second Tyson search yes Andrea Cory yes Greg Meyer yes Lisa schacher yes keep on spending some money we're looking at a request for bid for a new passenger van this one I'm kind of back and forth on I I was surprised that we would not save the fuel as much I thought we would have saved more right now we drive a 77 like bus out to St Louis every day to drop a student off uh that could be done in a minivan um there's licensing and all this other stuff that needs to be part of those bid specs to make sure that it can travel students to schools but with the passenger van we'd say we'd save gas on it we'd also save um tires and other wear and tear and so I I think it's a good idea to get the minivan I think there'll be other places that you could use it for when we go to like Cross Country Events and we've got kids you know a team of two participating in a state event they would do that um so I'm requesting that the board approve a mini ban purchase um and add it to the FF y25 budget okay is it a mini ban or is it bigger than a minivan it' be I think classified as a minivan they do yeah you can't you can't do like a 15 passenger bus you can't a 15 passenger van you can't transport students in they're considered unsafe and so unless you you you've got to go with a much more um so like those long church vans you can't use for schools so you either have to be on a a bus with a center aisle or you can use them in in in a car but it would be a minivan do we have a minivan now no we have um transition the transitional classroom at the high school has one that they take their students to um for their job sites you're right I forgot about that I know I've seen one in the par yeah but that's used to take kids to job sites it wouldn't be available for transporting the kid to the St Louis how many so you have to go out there in the morning and then go back in the afternoon and pick them up they pick up full size or small bus so about one our Sports buses are would it be a conflict what's that you can use one of our Sports buses like one of the white no you can't use a white one to bring a kid to school it's got to either be a c it's crazy as like if you use a minivan yeah if you got it licensed correctly cuz those are white correct or no it's yeah I sat down with Mrs Mueller the the um our our U Transportation secretary and and she got out the little charart she's like yeah no if you license it this way and um eight fewer passengers is a total set of rules with public auto I know that yeah so so it's uh you know but the white you can't you can't use a white bus to take kids to and from events like uh field trips or academic stuff you can only use those for extracurriculars but don't we have a short yellow bus we do have short yellow buses why aren't we using those that's what they're Curr what they're actually using oh still bus is this going to be like handicapped accessible or no no I guess we have the short yellow buses if that's needed correct yes I thought okay I'm just kid although they do have the minivans with handicap accessible where the ramp comes out yeah don't need that how many passengers would this be it would be a minivan so you could probably take like seven seven yeah I do remember there's a law with eight I think I might be including the driver is under deal I know a lot of my liming is under 10 don't fall into that so I mean I still know you're you're talking about the upkeep and maintenance and the purchase cost and that sort of thing for one trip I'm not sure it's going to pay out pay out uh I'd be interested in getting bids and looking into it further but I'm not sure I want it in the budget for next year gotcha person but so you'd be you'd be saying that we could go out to bid and see what the price would be about I have no problem running the numbers that's the it it the quotes that we've looked at to kind of see if this is even a feasible idea um it it's around 40,000 I think I have to look at this the thing again but it's like you know if you're only saving a th000 bucks a year which is what we were or a day no a year was a th000 bucks a year was what we came up with with the mileage savings it's a long time known B if you have those kind of numbers I would be a hard note okay not sure about you guys yeah I'm all right I'm trying to see if it's really beneficial don't we have another car also that I know driver Z no not the driver Zed I think there's another car that um was used to drive students to different things like um maybe some of the um specialed situations they were taking them down to the grocery store um like where they were learning some skills and stuff and I feel conf I think that's the I I can talk to Mr Reeves he knows the history of the when we got the van and uh for the you're welcome to get bids without board approval you don't need board approval to get bid we can't commit so right you w't look into that you got the time I got the nope works for me um is there anything that we can't buy a like a van that's two years old or something and not take that initial hit from brand new I don't know maybe be still the waranty that might be worth looking into also I'll do more research and come back with you if I get if I get anything that seems reasonable I applaud the initiative though like I like to they brought it to me and I thought yeah putting it's only $1,000 yeah yeah return on investment just is not there all right do we need to make an action on that no no it'll just die from lack of motion okay all right next one is the approval of the k5a curriculum B Dr Smith Dr would you car so the initial um study for the new Ela curriculum came about because our K5 um current curriculum we go through Journeys um and as of May that company stopped making it shut down all access online so our teachers were going to be left with very minimal resources um we also were not really happy with it after doing a lot more study professional development and Research into the science of reading um and so um this new curriculum is really um staying away from a canned box curriculum company set um and really just going after the components that are most important for students to achieve um so it would be made up of using the Orton Gillingham both the comprehensive and the um morphology depending on the grade level um then we were currently looking at rooted in reading for our K2 classes um we are looking to Pilot that so that's why I'm not asking you to approve necessarily the third grade ELA curriculum in its completion um because we're not sure it's going to meet the needs that we want in third grade um in which case then we will align it more to the fourth and fifth grade um set of going on but it really is just looking at taking in all components of reading um that all the research has been coming out about and doing what's best for for students to helping them achieve in the the reading and writing aspect the other really good thing is that um with all this including all of the professional development training for our teachers um we got a giant bump in our Title One Grant this year because districts were trying to spend their Sesser money and they weren't spending over the last couple years their title money and so this is the last year that the state is being allowed to roll over money and so it all got dumped so we had a huge jump and everything would be paid out of the grant nothing would cost the district any money to make this curriculum move questions we' like to make a motion to approve the K5 Ela curriculum I'll make the motion thank second second all favor hi any opposed carries next item is the approval of the middle school health curriculum um so this is another one we have really kind of been lacking we've been doing the bare minimum of what is required at middle school for health um the last couple of years and so we've been spending some time looking at it there's a long laundry list of state mandates um that have to be units of study in Middle School curriculum but we also knew that we didn't want to go with the state provided Comprehensive Health um sex education Health curriculum so um in meeting with the middle school health teachers or Middle School PE teachers talking over with them what we think would be best looking at those mandates and figuring out what would fit best for of them to cover um we've really created our own District Health curriculum and so um I provided you with a list so that you could see what those topics were um many of those like I said are the required mandated units and then we've added in some additional that we felt were necessary for our students like the social media um safety the um the safety unit just in how you keep yourself safe in a lot of different situations um and things like that all right questions concerns comments I feel more comfortable with this because it's laid out of what and we like to make a motion to approve the middle school health curriculum I'll make the motion thank you Tyson second second Thank you Lisa all in favor any all right next item is the approval of the first reading of board policy press issue 115 this is a u another out another press policy has come to us it is not nearly as long as the last few have been um I'll be honest with you I've not looked through it yet to see really what it is um I will update you as I looked through it before between now and then if you've got any questions concerns or comments please give me a call regarding it however um Administration would recommend that you pass the first reading of the Pres policies any questions regarding the first reading any like to make a motion to approve the that board press policy press issue 115 I'll make the motion thank Andre second second everyone call please Andrea Cory yes Greg Meyer yes Lisa Schumacher yes Tyson sir yes all right that concludes our items for Action we'll move on to our discussion items with our facility study the uh facility study some work has really started to um progress at the high school the ground work is being set for The Phase One Construction the black top is pulled up the sidewalks are gone they are saving the um top soil for later use they're scraping that off they're also scraping off the rock underneath because when we what's going to happen is they're going to then start cutting other portions cuz the water needs to come in the sewers and whatnot and the area that we're doing the gym they're not going to re um asphalt that area they're just going to fill it with rock so we'll have a rougher place but there's no sense doing that if we're going to put a a gymnasium there so a lot of coordination and a lot of thought is being put into this progression so the the work going going well I will like I said get a web page and start putting more posts we've been taking pictures every day and sending it out for uh social media to put it out there um funding is also progressing we will be having steel back at our board meetings to sell our next round of bonds um 15 million allows us to get that arbitration that not arbitration Arbitrage Arbitrage we don't want arbitration we want Arbitrage that's where we can uh earn more money than it's being charged against us and we get the interest we're doing that with the 10 million that we sold last year this year we're going to be selling 15 million and then next year we'll sell another this is all being designed very strategically a to keep our cash flow so that we can get that Arbitrage but also to Ure that the project gets done while holding the taxpayers bonding rate flat um questions concerns comments please let me know but at the next board meeting um we'll have Steve will here we'll start looking at issuing debt certificates and going through all of those steps that steo puts us through we're going to be selling these for a December U official sale but we've got to do all the steps before that I would like to add a little bit our our kind of our homework is paying off on this and so the it's really neat to see when the project starts a coordination between our owner's rep Mr Brody the contractor everybody is really in line with everything and and we have checks and balances and you know one the owner gra came to us and said hey we forgot this or they're not the contractor isn't doing that everybody's being held accountable so everything's running exactly as it should and this is just a project I'm very proud of these guys for all work that they put into it and making this go as well as it has so it's it's something be proud of so you you and Adam have put in many many hours sitting around those those plans so I we appreciate that as well all right individual board member comments I'd like to give a big shout out to Mrs smth thank you for everything that you've done for our district you will be missed thank you yeah I second that it's also very fortunate thank you president prerogative it was my idea to hire Dr Smith just cutter for that one like everybody says you you've done just a fantastic job and Mr Grody is exactly right it's so unusual when somebody is leaving to go out as strong as you did and and just amazing it's speaks just volumes your character thank you for everything you've done You' made the district a better place and another thing I wanted to say is happiest birthday to Johnson she made me promised we wouldn't sing so I will stick to my promises have a really good voice that ech goes a lot so I sa you thank you for joining us on your birthday very nice all right I don't believe we have an executive session tonight sir that concludes it only the last item is a motion to adjourn you like to make that motion make I'll second all in favor any OPP all right concludes our meeting time is 7:43 p.m.

for their his exping Heritage event heard the recommendation have a second second any discussion take it to a vote Mr Bigs hi M Curtis hi Mr music hi Mr right I vot I item number two I recommend to the board that they approve the Lake Station girls varsity basketball team to use the Edison Junior High School gym on June 29th 202 4 from 10: to noon for a youth basketball camp that they will host motion second second we got a second any discussion no Mr Bigs hi M Curtis I Mr music hi Mr Wright I can I vote I Mr President I have no further visit to come before the board this evening except to announce that our next regularly scheduled school board meeting meeting will be on Wednesday July 17th 2024 here in the community room at Edison Junior Senior High School thank you Mr President thank you Dr killer Mr Bigs you have any parying comments yeah first I want to thanks for hosting uh being here at the high school again and Miss K thank you for your comments and I know we take it to heart what you had to say so and thank you for the public that showed up today and the ones out there on our viewing people so thank you Curtis absolutely I hope everyone can um hear me I heard a lot of things from Facebook and personally people saying our last last meeting the sound system did not work well so I'm hoping that holding it and speaking clearly everyone can understand uh the first thing I want to say is that oddly oddly enough the change that has occurred in the last 20 years has got me just dumbfounded regardless of whether we want to accept it or not Indiana is what is called a referendum state they're trying to give more power back to the communities however legislators are preventing us from operating schools appropriately we got that stuff piled left and right so it's very confusing we want to be able to have all the adequate resources for each student and I guarantee you each person sitting up here on this board wants what's best for the student we just have different perspectives on how to look at it often times I hear once they see us having these board meetings that were boring I got to tell you serving on this Schoolboard is not boring trying to understand why even legislators do not call us back when it's becoming urgent regarding the money we need to educate the children they don't call us back and then they make what I consider bonehead decisions about trying to operate a local school district so I'm down off of my soap oper there my soap box and uh thank you very much thank you principal Stoner for having us and uh I really do appreciate each one of the people that are serving this district teachers parents people working hard it is really an honor to serve here thank you thank you m Curtis Mr music um yes so I have a few things that I want to address and I apologize to the gentleman to my right in case I take something that they were going to bring up but um there were a few things that I wanted to make sure that I mentioned um obviously uh with all the discussion U whether it's on social media or questions that people were asking me personally or just around that we've heard I want to try to answer some of those I can't get to all of them obviously I try to keep an eye on things and I'll do my best to you know get answers for questions that I don't have yet um so one of the first things um I wanted to mention was of course that we have not sold pulk school we are renting it to the Boys and Girls Club um that rent money is used to basically help pay for the the upkeep on the building doesn't cover all the cost of us still having the building under our umbrella but it is a very useful resource for the families and our community so that's part of the reason why we made that decision um I think that a lot of people would agree that the Boys and Girls Club is a very helpful organization it gives uh students somewhere to go after school if they're waiting for parents to get home or anything like that but I just want to make it clear that we have not sold the building um something else I wanted to mention was um of course I already mentioned that we our goal is to of course bring back the full Transportation should the referendum be the other side of that too is that of course with some of our person and everything we want to bring them back as quickly as possible that might be a little bit more of a a struggle in the middle of a school year like that but of course we want to bring back Personnel teachers anyone that forun on recently our goal is to bring them back as soon as possible as soon as we [Music] have again I miss Mrs con I appreciate you coming up and expressing your concerns um obviously I'm concerned about it as well I've said it multiple times now I've kids that go to school here at Edison um I have a little one that's getting ready to be making her way into school as well these are all decisions that affect my family as well so I I I'm not it's not like I don't have any kind of um skin in the game to so to speak or anything like that these are all decisions that affect my family my kids ride the school bus to to school every day so um it's not something that we want to do um to give a little perspective as well um as you mentioned you know there's a lot of households here that if there are two parents which some families don't even have two parents in the household um but if there are two parents they're both working and how are they going to make this situation work for themselves work for their family and so to mirror that I I kind of wanted to use that as an example for what we do here for our operating budget half about half of our our operating budget comes from our education fund about the other half came from the referendum so it would be similar to that two income household all of a sudden losing one of their incomes and the difficult decisions that household would have to make to make ends meet so it's not exactly the same but that's just one way I wanted to frame it for you to give you some idea it would be like you you know if both parents were working at home and all of a sudden one of them lost their jobs that's what we're that's basically what we're dealing with now we we've lost half of the operating uh budget money that was coming in and now we have to try to figure out what we can do to make sure that we can still stay above water as much as possible and still try to help the kids as best as we can um again e-learning is not ideal I do think that going Tuesdays and Thursdays is our best option so that the students are in school before and after an e-learning day so that if there's any confusion or if they need extra help they have that inperson instruction following an e-learning day so I think that will help I don't think it's going to be perfect of course but um like I said ideally as listed here this is for the first semester if we can get that referendum on the ballot and pass you know we can we can shift gears and start making those changes as soon as possible um other than that I do have one other question before I shut up here um I know some people were mentioning how the children aren't able to bring the Chromebooks home right now and that is of course because of a safety issue we did not want to have those Chromebooks going home and end up with a a student or their family being harmed because of the the safety issues we are resolving that um we are most of the way to the resolution on getting the new Chromebooks uh through an agreement with HP to replace some of them things like that so uh we don't see any reason why we won't be able to have Chromebooks for every student to take home with them come the start of the school year but we will update you if something changes on that but I don't foresee any issues with that so I'm sorry uh this is this is really difficult for us um it's going to be difficult for everyone I'm sorry that we're in this position and I will continue to do what I can to try to help in any way um and if you have questions or anything like that please feel free to come to a meeting and ask them uh I'm paying attention to social media um and trying to make sure that I answer questions there and clear things up I can't be everywhere at once but I'll do everything that I can so thank you so much thank you Mr music sure right yes um first thank you to uh Sten for having us in your building appreciate it and I know I mentioned it I'm going to continue to mention it I love it thank princip here support I love what uh I'm gon lot of stuff Mr music said uh he went in De with that I planned on to I'm not g to record here but I do want to say some things jump back real quick to the whole thing about the rumors on social media say we sold it that money um and there was an additional rumor of we had multiple offers in these rumors you're hearing on social media select people two that I see it's just there's no facts or knowledge behind they're just pulling random things out that they want to trying to convince all of you that it's true um we're not hiding anything I promise you come to a Mee talk to us we'll tell you what you he well may not what you want to hear but we'll tell you the truth I I I assure you we are not Hing anything we're not turning down sales we're not selling the building and hiding the money here and there it's not going so I'm not going to get crazy deting that but I'm going to go back to statement I I can't agree with any more than I feel the same right and it's unfortunate uh and when all of this was a discussion [Music] um many times we back and forth and back and forth what about this maybe this maybe that uh where your research came from me personally okay uh our superintendent our assist assistant superintendent and in education apologize not saying this but probably as long as I've been alive right um I put all my faith in those those positions I am here to support them and make sure we do what's best for our community our district our buildings microphone issues was anything said do I need to start over uh quick recap we didn't sell the building of pulk we didn't turn down offers for pul we're not hiding money we're not hiding anything from you um I apologize I don't know what the issue was there but hopefully we're back up and good now um M K Kate again um those two down there I trust everything they do when it comes to education in our students I have their back 100% um and and I continue to support them and believe in them that we're doing the right thing is it the the best thing no obviously the best thing would haveen five days right but it is um at this moment and [Music] um where my decision was made um for me me I'm speaking for me personally um they did their research they did their homework they did their brainstorming they presented us options and uh I have faith in them that under our circumstances we're doing the best we can right now but thank you I I it needed to be said it was nice to hear and I I agree with you um the whole walking back then and now two households back then it was a lot easier to live so you had two parents you had somebody that could take the kid unfortunately you said it both parents are working if they have two parents so that that's not an option so it's it's hard um go back to a little bit of uh social media again I don't know what was heard and what was not from what I've seen on social media um there's two main people that are just calling us liars and this and that and her fabricating everything um come come ask just we we'll tell you everything I promise you it's not a board member up here that I know that's hiding anything um or or administrator or Finance or anything like we're giving you all the information everything we told you you're now seeing is coming true because the referendum failed and it's horrible it's it's it it's I don't like it but unfortunately we have to work through it um I know myself and and the board here we are going to do everything we can to be successful uccessful if this hits the uh ballots again um donators thank you so much uh especially in a time like this donations are huge so we appreciate you guys still out there supporting our kiddos um I feel like I'm forgetting some things but uh I'll close it at that so all right so anything left to say k i i i really um admire your family your husband your your father you guys been in education a long time and almost everything you said I agree with e-learning is not the best solution it it is not but we have to start cutting somewhere then you have the solution well it's the best of the parent that can stay home and e-learn their kids or the ones that can't bring them to school there every household is gonna be different which one they can do um but unfortunately money situation probably tilted that the way we went with the busing just just flat out that's because of the money because of the referendum so um that's that's where kind of the research was and in February if it doesn't get put on the ballet pass we won't have any busing at all so I'm not sure how that's going to you know that's really gonna affect the families worse but I truly appreciate you coming to take the time out um I have four grandkids in this in this that I'll be probably e-learning with three of them myself okay so like Kevin said I have skin in the game My 80-year-old mother will be e-learning with a five a seven-year old so um yes I know it's not going to be easy and uh we didn't take that decision lightly so but I do appreciate you coming here and expressing your opinion which I would hope more people would do and I'd really appreciate you being here okay um so that I'd like to go back into a little more into the Social Media stuff because everybody has their their opinion whether the referendum whether they're forward against it but the people who put out false information on social media it just angers me um there's a gentleman named Gary triek the Lake Station troll I think he calls himself he put out a uh Instagram or whatever it was saying that the board lied he shows a slide saying look right here bus transportation was $466,000 President Greg Toral said it was almost $800,000 that slide actually said that's how much $466,000 is what we're going to use from the referend the rest of the money was what we we transferred from the education fund so for him to say that we're just lying and putting that slide up there and makes people believe that what he's saying is just it's just not true and it angers me um so that 466,000 is shown in that slide that's what we use from the referendum money the rest of the money to get you $800,000 we took from the education fund public transportation does cost almost $800,000 a year for our busing um he went on about Pok Pok school and what we doing with all that money I what what we charge Pok school is $1,500 a month and the reason it's so low is because of who it is it it is a program that we desperately need in this city and I don't know if I'm gonna let the cat out of the bag but we're in talks with them about opening Tuesdays and Thursdays during the during the school year so hopefully some parents that can't stay home with their kids will be able take them the boys and girls that's still in the works hope I didn't let the cat out of the bag Dr C L we we're hoping we're going to finalize all that but uh so that $1,500 a month Mr trewick basically so the building doesn't fall down around us they're doing all the maintenance all the cutting the grass they they put $300,000 into it um they're they're they're maintaining the building for us that's a cost that we don't have to incur plus the $1,500 so I'm not sure what we do with that $1,500 probably change trucks I don't know it's not very much money I guess is my point and uh there's another gentleman saying that we had several offers to sell poke school we did not by state law we had to list that building on the doe website.

621 thank you so there's a the picture of the exterior door front double hollow metal frame um but it doesn't yeah just missing the transer because it obviously strength to align with the head of the windows um and we want to make sure that it aligns right like it's shown here this looks nice yeah yeah so I guess it's just what what's the uh I guess is what's the in intention I mean um so again the question is that the renderings are showing a transom above the doors but the drawings on that does does not show a transome uh there'll be no transm no transm okay no that was an oversight by me yeah and I get I get the alignment that but the lower alignment is also to the upper level of the yeah oh to to the to the cottage kind of double hung yeah okay um so are the Rings part of the record yes so they can um so we can just ask them to just for the record adjusted or it can be just noted I mean it's not a change to the project it's just a detail yeah I'm I'm comfortable just noting it versus going back and changing a rendering versus an architectural drawing that's fine if does that have a u like an identifiable thing like the issue with this it just does it have a date a number or anything because that's makes it a little bit harder to make the record that's well oh this this plan does yeah all the pl are da yeah actually we could we could note that um yeah that the design is going to be pair of the drawings dated X yeah the DAT I would just I would just I would just reference the detail in the in the architectural design yeah in the design set and we can put that as a special condition rather than the rendering just for a clarification it's not that big a deal it's just for clarity yeah okay so do we want to go through does anyone have any other questions on this do we should we go through the criteria and then obviously people can still ask questions about the drawings as they come up so we're under tab two this time um obviously documents of record and these have um revision date of June 13th that's what's on my plan in front of me um and the renderings renderings architectural renderings revised and submitted by the applicant on June 13th describes the two the two renderings um but we can do the same thing there we can I'm going to out the d i I'll I'll grab the date Stamper and we can Stamp Those in for this for this date June 13th and follow the same procedure so again if we're looking at documents of record submitted to the documents of Records subject to the following conditions facts and findings we have location and use um again basic information about location size and proposed use sustainability all planting materials are non-invasive with a minimum of 75% of the material is native species um and a bike rack should be installed at a location agreed upon by upon with the town so and I don't know that if that had been determined yet right like where that um where the bike rack should be I don't know if sorry is that right that's right yeah I think there some suggestions to put it out in the front and it's kind of uh initially in the at initial conversations the bike record front but I think at that point patio was not as extended um and then upon feedback from some folks uh we extended the patio out greater uh to better incorporate the the downtown uh which then took the location of the bike r way now we have to find and just to know obviously it's the town's responsibility to do future planning with the police building so I think that's part of the situation is okay now the town has to see what we want to do with that police station how that's going to be designed out then to add that bike rack uh right now the police station they're they're they're they're pulling the final uh content out of there and then the pl then the town will be able to kind of make the next step just to move forward so there's no current plan for that building uh no not at this point so are we saying that then the responsibility of that bike rack would have to wait until the town decides what to do there but they will install it or they will install it I think we work together on it yeah yeah okay yeah team effort I mean I'm I'm comfortable leaving the bike rack until we have more information about the site as a whole since it still is town-owned it's town-owned property being leased and not yeah you know not being sold so I'd rather have it looked at as a big picture rather than piece of meal for me but we have in here that a bike wreck will be going in at some point makes sense for us as a business um do we need to specify with the town is it the Building Commissioner is it the planning board is the select board cuz there is no Town small te that AG specify what um a bike rack shall be installed a location agreed upon with the town oh like who should make that does it need to be coming back to us you mean would depend on the select board because the decision on the police station is the select board yeah I'm not I'm not saying but I just think it's not set up for like who right I never know who's supposed to agree and we do get in trouble when we make decisions that infects other but but in this case I'm just thinking it may make sense because the town is leasing so it would be they are a tenant so it'll be with the landlord which is the town it probably should just be capital T town of ashin then at least at the very minimum because the town is having the contract with them so it is the town right yeah like I mean I would I would I would hate for a bike rack to come back in front of the planning board right I mean me too but I just I just want it enforceable is the issue yes that um and it makes sense that it's developed with the police station plan so it is safe and is once and for all right okay okay um site plan review criteria um very similar to the other project obviously minimize use of wetland steep slopes flood planes and hilltops really none of those on the site um we just said except for the driveway slope the current site is flat and almost completely covered by existing buildings and asphalt parking lots doesn't contain the other things minimize obstruction of Scenic views the planning board finds that no Scenic views to Natural landscape are present views to downtown Ashland are being maintained through the use of glass garage doors and the creation of outdoor patio on the front of the building three preserve unique natural and historic features the planning board finds there are no unique natural features present on the site historic the his exterior elevations of the fire station are being preserved in accordance with the lease agreement with limited modifications related to the building's change of use number four minimize tree vegetation and soil removal and grade changes planning board finds there are few existing trees and other vegetation on the site though existing trees of the back at the back property line will be retained the applicant shall maintain the existing front front landscaping area and shall add vegetation to the site while trimming existing shrubs I think there's just a word missing there um in adding or while trimming existing shs and adding vegetation as appropriate I think it's supposed to be no soil will be removed from the site the grade the grade of the site will change slightly as the front patio area is made Flat again interrupt me because I'm not always looking up number five maximize open space retention the planning board finds that the current site contain includes no open space open space will be created through the addition of a front patio for outdoor recreation and Gatherings associated with the new use number six screened objectionable features from neighboring properties and roadways a new dumpster at the back edge of the site will be screened from neighboring properties using fencing with vertical slats so we had at one point we had a a a diagram with the general location of that of that uh dumpster yeah we submitted that in the last in the most recent and that's in the that's in the um it's in the docum it's in the list document list oh yeah here it is number k um 151 dumpster Street location it won be visible from the street it's going to be very hidden the back behind that building um a trying to find where I was okay um number seven consideration shall be given to the impacts of the project on Town services and infrastructure planning board finds that the impacts of the project on Town services and infrastructure has been considered and is not detrimental to the town number eight this is about all the uh Electric telephone cable planning board finds that all of the above mentioned items if applicable will be inspected and reused in their current locations number nine exposed storage areas Machinery Service areas all unsightly uses are located in the back of the building the new dumpster will be screened and located in the back of the property near the railroad track um number 10 when applicable the site plan shall show measures to reduce and Abate noise generated from the site plan board finds that the proposed use of a Tap Room creates no detriment to surrounding properties in terms of noise generation okay with that way it's stated I I think we should stick to the other one is not expected to because we we didn't ask for any um sound noise studies or anything so all right number 11 site plan shall comply with all zoning requirements for parking loading signage the planning board finds that the site plan has been reviewed and accepted for compliance with all relevant zoning requirements no waiver for any bylaw provision has been requested by the applicant number 12 the site plan shall be consistent with the objectives of the comprehensive plan planning board finds the project is consistent with the 2003 comprehensive plan which I identifi the need for economic development in the downtown core and and creating a community destination that encouraged pedestrian activity um in this case just to um sorry just because it mentions signage in this case all the signages is on the building is that right there is no there is no sign out on the street that's correct because it's it's kind of right there pained yeah it's kind of hard to yeah okay so is there a for because it's a town owned building the quality of signage on Town property is there anything that you need to Define because it's not owned by them it's a town property and signage on the building is on the brick I I I think uh that was addressed in one of the presentations and I think they agreed and the cont contct that they would be allowed to paint it and then they would be kind of washable if you will it's removable correct cleanable well John can you explain that a little bit more is that possible I'm sorry I had a I had a hard time hearing that oh we just had a question about the paint that you're going to use on the on on painting the signs on the brick and I know in the in a previous presentation we talked about how it's a special kind of paint that is removable is that correct it's common I forget exactly what it was but it was common exterior paint that could be power washed off not without you know like anything else or requires effort but uh it can be power washed off and scrubbed off um and we did agree to that and I thought there was something I was trying to listen intently and I thought I heard somebody mentioning something about um a sign saying the building was town homeone too uh did I catch that right too yeah the building is going to be it's obviously a lease agreement no to yeah but I I think at one point somebody had mentioned that there was to be a plaque saying I don't remember the exact language but oh separate yeah that's that was a separate dsue we're talking about the signage on like painted on the building sorry it was hard to hear um yeah so the I forget what the exact material is of the paint but we did agree and it is possible uh common really for uh the paint to be removed once we're done I mean you see it everywhere so power wash and scrubbed off yeah and there's no other there's no other attached signing on the on the building nope right so I mean um it was I remember it was in a a memorandum or a document that they provided to us that described that um I don't know if that document is listed and uh what's her name uh keeping her name Beth a Beth Beth she she when she spoke on that presentation she mentioned that they had discussed it and it was in the agreement and they were comfortable with it oh in the lease agreement yeahh that's what I remember she she said that she specifically address that do we want to refer to that in this sentence here in or in the section I was just I we can make a special condition not as a special condition just that that has been agreed under with CU it's a brick facad um and none of us have seen that paper yeah it's fine makes sense to me it's just a reference it doesn't have to be any more complicated than that whatever don't do a preserve unique and natural or historical features yeah so actually on the document um it's attached to the very last document under tab two so the app there's the application for planning board approval and there's a document stapled to it that says renovation of 151 Main Street fire station is that considered the narrative uh yes um so on the second page on the back page of that it says sign logic will help paint Clover Road Brewing Company on the brick with the colors previously noted um under the bullet points the paint can be removed with paint stripper it's effective on brick um yeah so it talks about being removed I think that's all it says and that's dated January 4th so is that included in our yeah it's right here application including an oh is that the that is that the project narrative this oh yeah project narrative I would call this project Nar well this is labeled renovation of 151 Main Street Fire Station R yeah yeah so that document is referred part of it y that is that that works that works yeah okay and having said that as well as any other information I hope we'll have to probably make sure that during the design process nothing else changed from this page no yeah I don't I don't see anything yep that's good okay so under that I think it was you or the applicant but do we want to put the um potential to allow that um potential historic signage on the building because I don't think that's in the lease it's not um so I think that we should put that in here if we but why would we put it if it's not it's not an agreement and it's not a condition and it's not in the lease that would be a a fabrication I mean unless there is a a condition well I'm saying we could consider a condition which I believe they agreed to like no it was discussed totally fine yeah what is the what are we asking for like we certainly don't it was Anna made the I think the suggestion that because it's a historical building that there would be a plaque but also she said that could could be inside the building and there some type of mural or something addressing that there's a historic fire station and I think you landed that it would be like up to the town to like yeah like they're not going to do it we're g to we're saying they it's similar to um the 9 to 49 I'm allowing you to do this on this wall that I own the mural I'm allowing you if it happen that because it's a town bu yeah they don't own it in fact the town still occupies part of it yeah I I think it would model the waters and it's not I I I think the possibility the town can the town can always allow that is is the town's building that they're not in control of it I mean they are as a lease holder uh yeah there's some Nuance to that uh it depends on the space like you can't uh not to be argumentative about it but like you couldn't go in in one of our main walls yeah no exactly understood it has to be part of the lease agreement basically if they are yeah and you right uh but I think initially I didn't I don't call a mural I recall somebody asking up put a sign up and yeah or a picture or something um it was just a recognition of the building but it was it was a discussion in passing I'm I'm I'm I'm just I'm I'm I'm I'm just hesitant to start putting inventing these requirements for something that is not gerain to what this project the merits of the application and just start coming up with with ideas on our own I just don't like that yeah well two things one um is that there's no way we can require anything on the inside of the building that would be just completely appr inappropriate for the planning board um thing number two is that the the town still owns the building right and in fact still will keep keep occupying they're going to the town is going to keep occupying the second floor of the building a storage space right it's a shared building um even even during the lease isn't that that's correct right you've already moved a whole bunch of stuff over there that is correct a lot of Cy board files actually live upstairs so um and the third thing is that this should this signage and I think it be it should it'd be great to have one but it needs to be a signage effort across the town marking a consistent signage effort marking all of our historic buildings in a consistent way and not something that should be created obviously special to go on this building and it becomes capricious I mean should involve the historical commission it should involve uh I think that's exactly where we landed the last time we discussed it was that it should be part of like a larger effort with the historical commission that would be good so I could be I thought that that sort of like this ex I remember this conversation evolving very similarly okay so you guys have such a good memory don't include me in that it's better than me so is this um so is this is there consensus by the board but that this is something we don't want to add in as a special project condition at this time yeah I I don't support it I don't okay all right so I love the idea I just think it should oh yeah I think we all love the idea but not as a part of this particular agreement I'm on board with that one yeah yeah okay to make something to do a whole like a Down Like a downtown signage well they already started that right they put some historical sign it started something but it has not kind of uh sink in it should yes and the lease agreement is for how long just uh uh it's go ahead Peter I think it's three John CCT me if I'm wrong I'm speaking out of turn if I if I try make up the numbers but I believe it's three years with extension with extensions no but I'm so glad that I remember something that you don't H it's five years okay five years yeah with I believe four extensions okay okay all right so we can move on okay um so so then I think we have no special project conditions right so that that can be taken out and in the general project conditions did anyone note anything that that needs tweaking um again these are the general things um but street names um this one only has one street to consider which makes it easier I don't think I noted anything further I'm sorry oh right that one right that condition 22 yeah sorry de sorry no we'll we'll correct we need our general template will correct that so it never refers to a number you know can we just some of those simplify to and say public streets so we don't always have to correct like you can't track out onto the public streets and then we don't always a good point yeah I can change it yeah these are the types of things I want to start going through like that this should be this should be easier right we're getting there yeah getting there so I'll I'll make a note of that too um so okay anything else that people have to bring up at this time all right um then I will um open it up to public comment should anyone want to make any feeling okay Mark all right uh anyone online all right seeing No Hands um we would I believe if everyone agrees we' be ready to close the public hearing I make a motion that we close a public hearing for 151 Main Street site plan approval I'll second and uh roll vote Marcel I Katherine a guy and Trisha Kendall I so um the public hearing is now closed is there any further comment on this project all right then I will entertain a motion for approval I make a motion for approval for site site plan approval for 151 Main Street second and roll call vote Catherine Jersey guy and Trisha Kendall I so that project is approved and Kate has the next question when will it be open when is it like uh Alan why don't you answer that one I we're planning uh I'm gonna say September we're hoping for earlyer but I'm gonna say September all right ready for October Fest that's exactly right okay so um Peter obviously will take care of all yeah we'll we'll sign all the decisions after the meeting and then uh we'll we'll uh we'll be in contact John and Allen I appreciate it thank you guys for working through this with us thanks I know it's been a long process for you I hope you know I I think you knew that we were in support of the project and we were just waiting for the right documentation uh yeah I mean you were leading the blind so thank you for that all right well wish you a productive summer hopefully see so much thank you good oh for sure thank you right thank you take care all right moving on our third public hearing is 13 Joan Drive these are the um solar panels at Joan Drive um the let's see new drawings I think can be found at the on the bottom part of the 11 by 17 sheets and Peter do we um does someone want to speak yes so tonight uh we have Mark Dono uh Mark uh you are now a co-host so please feel free to unmute yourself um I have met Mark out on the site on number of occasions uh Trish and I have visited the site a number of occasions Mark um met with the um design Review Committee last Tuesday night um and we did get a uh report uh Mark I haven't had time to send it to you but it was positive um they did close their hearing I believe in your packet you will find that report um and then the other big thing is that also um we have uh since since um this applicant was applicant was in in front of us um we have verified some of the the property lines the locations of equipment um and uh and we've also provided a landscaping plan uh just to note uh the fire department verbally and I've been working with Mark they're asking for one more Swift analysis plan to look for the uh to the entrance uh it is here there's one here the one that's here yep there's one here but they're actually asking to to see the the turn of um of the truck going in front of building 20 making the other making a left making a right hand turn um yes just as see how they could enter the front of that building correct so at this point obviously this project is moving along Mark I'll I'll pass the microphone to you you can give update from your standpoint and from your team on where things stand um and um and ask any questions or comments certainly uh good evening members of the board mark donaho from echos smart Solutions representing the landlord of 13 Joan Drive um we did successfully uh get through our review with the design Review Committee on Tuesday night and I Peter could you put the plans up on the screen I just wanted to show some of the equipment locations that that were not shown properly on the plan last time I was before this board yep it's uh hold on a second okay Mark here is uh the proposed plans thank you can you go to page two please and could you zoom in to the top part of this plan MH you will see at the top part of the plan there are three cir the top circle on the right is the is the existing telephone PL along the street and then the other two circles represent new telephone poles that will be installed by um eversource sorry guys uh the the heat wave just passed and we've got a thunder shower going on here um one of those telephone poles is along the street and the other one clo you know as you go into the property is located along the strip of land in between the parking and the property line the wiring goes underground from there down uh Peter could you uh move further down I want to focus on the red boxes on the screen those were not physically the right size the last time I I was in front of you and I had them adjusted and if you could please just zoom in a little bit the square box is the concrete pad that the eversource um Transformer will be located on and that will have um ballards at Each corner of the front so that no cars can drive into it and then the second red rectangular long thin rectangular box is a strip of equipment that is associated sorry associated with the um canopy so the canopy any of the solar systems have inverter boxes and electric panels associated with them and those will be uh placed Along on our property but uh along near the existing stockade fence and these are properly sized uh to the plant Peter if you want to go further down just to show the the uh canopies canopies have not changed in any in any way I do owe I do owe the fire department the revision to the plan that I was that Peter called me on on Tuesday afternoon and I'm that's pending um they want to see the fire truck parked in front sorry they want to see the fire truck parked in front of building 20 uh and show that the ladder can swing appropriately in that 20 feet of space in between the parking spaces and the canopy I don't have any reason to believe that I can't but I'm waiting for the engineers plant as part of my um design review we looked at the location of the electrical components that I just described that are shown in the red areas both the Transformer and the electric panels associated with the canopy the uh design Review Committee depending on where if it's located the way it's shown on the plan they would like to see a stockade fence 6' tall Stockade Fence built in front of that to screen it from the neighbors or from the apartments that would look out onto that area which we have agreed to do um they we also talked about potentially moving that around the corner on the other fence line I think there's a tree in the way so I'm not I'm not sure that works but I did uh I did tell the committee that I would look into it I actually prefer that other location but I don't think it can I I'm not sure that it can work for this but I'm going to be working I have to get ever source's approval for that so we we um we got a what I was told I was getting was a conditional approval of the location shown here so long as I have Stockade Fence put up in front of it um and if it goes around the corner I don't need a stockade fence but I can you but I need ballards to protect uh protect it from cars and I'm uncertain right at this time until I speak to eversource if I can if I can change the location as it's shown does anybody have any questions about that before I move on uh any questions no questions great um I was going to shift to the Landscaping plan unless someone has a question about the uh about the canopy itself it's galvanized steel um you know there was a question during design review about the color but it's galvanized just like the galvanized structure of your canopies at your high school and that's satisfied uh the committee so I don't know if I just wanted to mention that um then we presented a Landscape Architects architectur landscape plan and I just wanted to briefly touch on that so there are three islands that have old very old um crab apple trees half dead one fully dead um and we're we're pulling those out we can't put anything back in those locations because they'll it will interfere with canopy so we're locating three new trees shown on the bottom left side as those circles along that strip of uh Landscaping along the drive aisle those are red Maples and then the other islands are going to be getting a certain uh you know the the plants shown on the plan they're all they're 100% native species as was requested by the uh committee and that is the plan for landscaping I know we we spoke last we talked about the lighting underneath the canopy and and whatnot so I'm not sure if there are any further questions regarding that but I don't have these are all the things that have happened since I last spoke to you otherwise the plan is the same and um other than the fire department's request I I'm I'm available for questions but I don't I I'm this is everything that we've covered with the town thank you Mark sure I saw the design review committee's notes come through my email but did did that get I don't see it in the binder did that get printed out that did not get printed out um I apologize I I haven't I just haven't didn't have time to look at it so I thought are you uh bringing it up we going to print it or yeah I'm just going to stop my screen share for a second I'll pull those up I'm I apologize those were from Kevin did anyone else had did anyone have a chance to look at the design Review Committee though I I did look at it I mean it's it covered the planting stuff the um they had a good point I think about the galvanizing that there's different between like you just buy the post galvanizing or like a kind of galvanizing paint and they made a point about considering the durability of that um I I think well they I think the report said that one at the school appears to be like some other coding in addition to um and then there was a probably I think the applicant agreed but condition to your point of like this glare back to apartments and they would put some kind of glare um res screening on the on the windows so there was some good stuff like that that I think I think we sorry we did explore the question of glare um at the design committee and it was their opinion that that would not be an issue um we did offer to so the the apartments in question there are four apartments in question on the end of building 19 to the south of the canopy 1 that could potentially I mean we're not sure that it's going to have an issue but we could um put a uh I don't want to call it a tinted film on those but they have all different kinds of film that they put on Windows now to uh deal with sun and glare and other issues um and we could certainly do that in those apartments either ahead of time or as those tenants might call for it um um we don't think there's going to be a glare issue but we we would be more than willing to do that it seems like something that could be written as a special condition that at least it's offered to the you know to the uh residents you know maybe they'd prefer to have more light and not less tint you know that's but depending on depending on the resident um is there any further I don't know where do you know um do you know what what the conversation was about the G galvanization of the well the Galvan galvanizing steel is the steel is dipped you know atory so it's not applied it's dipped it's not it's not an application it's dipped steel um and everything along the Eastern Seaboard all of these are built with galvanized steel so that they because they don't want to have maintenance issues with painting you know constantly having to scrape and paint them every six years or seven years right right okay so that's what they were uh it says on uh 618 applicant not material will be galvanized steel because painted material tends to chip in the future in this in and is a maintenance concern sample images were presented at of the Ashen High School solar canopy structure which are light gray in a uniform color if the proposed canopies are to be finished similar to the high school the DRC finds this is to be acceptable however it shall be noted that galvanized steel is of the texture below and not present and not presented as the intended finish so it sounds like is there some disagreement about what the what the posts look like at the high school I don't remember frankly I mean when I when I talked to Peter about it and and uh he explained that that those those were not painted I went over and took pictures of it and shared those pictures in our just you know Alvaro shared those pictures on my call on Tuesday night and and you you agree that they're not painted it's just a finish it appears to just be galvanized steel to me okay I mean it is what 20 how old is that how those are at least 10 years old I think that building is 200 but the panels went up after the building the panels went up after I think that building was 2000 early 2000s right 2003 2004 and then the panels may have must have went up over after and then also visiting um the VFW site which has the solar panels there too that is also galvanized steel yeah yeah I think so too is standard we don't as landlords we don't want to introduce a maintenance item um right to the to the to the structural steel agreed um I see a hand raised is that so know yeah so we do have a hand raised um if we want to take public comment oh is that public comment yep um let's let's wait for public comment until we're we're through with our discussion okay um okay are there any other comments from the board because I think where we would be on this is that we're waiting for one thing from the fire department we need a we need a draft uh document we need a draft decision correct which obviously will be we we've done one of these before um but we'll be you know so that kind of be our base but we um um obviously we'll go through it the same we can go briefly through the um criteria if you find it useful if there's anything extraordinary here otherwise Peter and I can put together that draft decision as always and and send it out and just go through it like we did the other two today it depends on where you want to put your time I guess or if we need more time maybe to discuss um other things I think the type of projects are pretty straightforward I I don't find anything in particular other than the things that have been raised that no I mean the the electrical stuff like so that apartment complex has a lot of kids and I feel like um we might want to discuss protection of it whether I I think you know the applicant said they like the move location as well but it is electrical equipment you know and and I I just wonder if that needs some consideration how um but I'm sure this is temper proof I mean the this equipment is not I mean it's not that this equipment is this equipment gets sorry the the equipment boxes get padlocked yeah so they cannot be opened I mean it's not different than what you see in every neighborhood that has this street yeah um oh no I mean like sometimes they put it behind a changling fence but if they're locked then that's fine I that's okay so some protection one way or another yeah no absolutely so I guess the question is that the equipment as installed be fully fully protected from the tampering of neighborhood children which I agree there are a lot of kids up there yeah so these are these are basically boxes right um and they all have uh they all have a padlock at the bottom to so that they can be locked so they cannot be open so including everything that's mounted on the mounted on the new fence okay that's correct okay any further questions all right then I will open it up to public comment uh here having no hands in the room there's one online are James Taylor Lane I'm going to ask you to unmute yourself um right now please step forward to the microphone hi thank you I just wanted to clarify something about galvanizing since it's partly my job um these are going to be the the poles you have are ASM A123 which is a bath of liquid zinc that causes it to be corrosively resistant however if you have a lot of children in the area and they start to Nick and scrape it Allah trying to break in or um cut through you're going to start to see the degrading of all of the um protective measures youve put into place so what what is the alternative there isn't one so um the the boxes though that we're talking about aren't the electrical boxes aren't galvanized box are not galvanized the structural columns okay that hold up the canopy system just like at the high school are galvanized okay nobody's going to be scratching in them to break in because you can walk all around them they're they're not they're not uh secured they're right in the middle of the parking lot yeah I think there I think there's a question about the the the two different things we had so but thank you for that information um and seeing no other public comment okay will close public comment um so are there any um are there any is there anything else we need to let this applicant know for anything we need besides the fire department final approval before we look at the draft decision which I would assume we be doing next week yeah right yeah I can have that out I can have that out to the Plenty board fairly shortly we do have a meeting next our normal fourth uh fourth Thursday is going to be excuse me our normal second meeting of the month is actually next uh next week but all right okay so seeing no other questions um we'll look to continue this until next week okay well thank Mark you and I we can continue to work together on this and we'll move hopefully move things along and and the hearing then would be next week that I that I would a che yeah next week is going to be the 27th and and I just want to make sure all the planning board members because this meeting was supposed to be held last week oh yeah just oh sorry um you can do you need it do you need this to talk about scheduling before we make a motion to close the I do not I just want to make sure everyone is aware that and is a except is able to make the meeting next week um I'm going to be in Ohio the 24th to the 28th okay so I will not be able to to attend that I'm going to be out of state on on a business trip okay um Anna and or Kate and DEA do you have it's our normal meeting so but this is the one that's odd but um but how about Amanda would should be able to this is a special permit in she's in a butter she's in a butter yeah that's why she left the room yeah yeah okay but I assume Anna will be here anna will be here IE it's not a special permit no it's only site plan approval so you only need a majority so you only need three you only need three out of the five so if DEA is going to be able to make it I would make it there you go DEA okay so and I assume Anna will be able to too um but okay so we will look to um continue this until the 27th can someone make a motion I'll make a motion to continue 13 Drive site plan approval to May uh June 27th plan meeting and a roll call vote de Katherine Jers and Trisha Kendall I so we will be reviewing the um the decision document at that time that's correct okay okay thank you Mark thank you very much everyone thank you okay so just make sure we check with Anna just um yes make sure we can get a well we'll see where we land here today but I expect it to be just to take care of business and the there's not a lot a lot on there shouldn't have said that okay so next on our agenda um is our discussion and and Peter is there any reason to take these out of order as far as the lot release do we have anyone here that uh no one is here for the lot no one is here for the lot release that's just a mechanical item would you guys rather deal with that first and then get to the letter just so so it's done okay okay so is there what do you have for us to look at with that right now I can tell what's that deep and I looked at each other and I said I think that the front is passing us oh okay yeah yeah you hearing the doors yeah the doors and everything spooky um so we can't go anywhere anyway CU there a storm outside so just to make a note um I was contacted by a realtor who is um representing the seller of a house 55 penck uh Road uh here in Ashland and that was part of a subdivision approved back by the planning board in 1996 known as Apple Ridge Estate three um and so with that said I went back digg into the files um and I found the original Covenant which the planning board had but then also the lot release from that Covenant um which is in everyone's packet and so the original uh lot release uh is dated May 9th 1997 uh and this is known as lot 31 on the uh lot release from 97 um this lot release was executed by the Plenty board at that time however uh it was failed to it failed um it did not get recorded at the red Street Deeds can I ask when when this happens like there's a whole list of 12 and then a blank 25 27 20 did all of those not like did this whole document not get recorded or did just 31 not get recorded the entire document did not get recorded so all of these may be coming back to us P all these May coming back and so they're trying to sell it there was a tax title done on the property and there's a red flag because this document this this lot release was not recorded um the seller's agent I mean the the seller right the buy the lender therefore wants to see a clear recorded lot release uh going back releasing them from the Covenant F of the original subdivision plan so it's just a situation where we're going to get one by one and it may not happen because some lenders are different than other lenders so they a little bit more you know of a stickler I would say they may not catch it however in this case uh this is the second one we've had to take care of in the last I'm going to say two years um and it just came up when this property came up for sale so therefore what we are asking uh and what we were asked to do is to do a re-release of this lot just the single lot lot 31 um and I put that in everybody I think the draft is uh the front page page and then like the last um re-releases uh we did add a sentence in here it says this re-release is made with the understanding that on May 9th 1997 lot 31 was released by then Ash blenny board and attach there with too and so therefore we can sign the lot release and then we will s we will obviously include the original lot release from 97 and it will all hopefully go through go on to record and the owners can sell their house and the new people can buy the house and we can all move on Happily was the last one we did one of these other houses or was it was it a different Road altoe do you remember I think it was in this development I remember it was in this subdivision it was in the first corner I it was in the subdivision I can look real quick I remember the plan I'm just wondering in the interest of it was lot 38 in the interest of cleanup is this something that we can not not today because this is what we're doing today release all of them so so if they come back like yeah we did that you know I think it would be a good idea I I don't but I didn't know if there was more research by lawyers that had to be done or whatever or if it really it might be do it without the request we can ask Lisa I can ask Lisa good question get it over with and just do one one approval and release everything yeah I only do one by one as a request comes in you just do it and then it kind of goes but like it's funny so especially with a subdivision you don't release all the Lots at one time it's segmented right so I can tell you right now was lot 38 that came in a year ago and then looking at the plan you know lot 38 is is down here just a little bit further down and so therefore there's two sets of releas there's always multiple sets of releases within a large subdivision such as this one so so it's a different one that's on this than then it's not listed on this sheet it's on another sheet correct yeah okay yep yep and this was found in the building files for that one lot and so I was able to grab it scan it and I sent it over um and and and I I I immediately sent it over to the to the agent and they said the B you know the the lenders really want a recorded copy uh an original recorder a copy so I can ask Lisa and kind of go with it but I think at this point just the the we can release this one I yeah I'm just I'm just curious as we go forward and thinking about cleaning up things that we go so our board and future planning boards don't have to deal with this thing now that we're so good at it right so um clean it up all right so we don't need public comment on this because it's not a public hearing there's no public comment I think it's just a motion to approve um the re-release the re-release okay I'll make a motion to approve the the release of um Lot number 31 31 of the Apple reach subdivision is there a second and a roll coote Marcel I Trisha Kendall oh sorry cathine Jersy I Trisha Kendall I really over excited about this okay all right all right so that business is done all right so then uh we are oh so we also had plan just to make a note we also had planning board reorganization on this again but Anna's not here obviously now so we typically have a for full board um happy to have anyone take over chairing a meeting that would like to do it while we wait for rig organization um but we should probably just keep kicking that until we can all be here so okay if anyone wants to or Anna's not here and unlucky and you assigned her everything oh another way of thinking about it okay by the way while you were gone guess what it was a majority um okay so we'll go back to um yeah which I think just looking through is obviously the only um major thing left on here is the letter so so Peter this is both both sections correct so what I just handed you was both sections um of the letter um and then also I added in a uh new a chart in the middle um and I kind of put together the Cent Shi numbers um it's known uh that we in we've received a signal from 501 p street that they're going to pull permits fairly soon and start with a foundation permit so that's a good item and so on that sheet you'll find excuse me on that table you'll find that I I took the liberty to add those units um because how can that be kind of bucked up for the commentary would you have to but because if they say they might or they will is is M housing going to accept that as the word of I don't know I don't know Mass housing you know you know I think well we're I I'm just trying to you know keep the numbers rolling right to to obviously offer the the most updated forecast um at that at this point I don't know you know what Mass housing those units are not on the Shi right but there was no specific email that they say hey we are planning on doing this so at least there's on that the owner of the B the owner came in and talked to Doug our Building Commissioner and said you know what do you guys want this you know I'm going to come in and do this um they have moved forward if you remember there was a there was a pipe a a sewer pipe a gravity line that needed to be connected um that work has been completed um and so that right there is is a signal correct yeah so that work has actually been completed and so um and I know um the a contractor has been speaking to us about the foundational permits and so I think it's only matter of time before those are issued we cannot add those until obviously there's a regulatory there's a regulat agreement put forth between the town the state and the owner and um and so we're going to add the OCC We'll add those to our Shi as soon as possible but we just cannot right now but but note that the regulatory agreement really can't happen right until the units are built correct right that's the difference between basically the 40b and the yeah something like the owner just doing that is the 40b that the units are added right away something like 501 where it's not a be they're added when the units are built so I thought because of our housing production plan when they pulled a permit we were able to count them there's something in there about that I know that um there there's a lot of minutia yes rules when it comes to this I've been out I've been contacted you know I've been speaking with the state on this matter on this and because this permit is greater than was issued back in 2022 MH and therefore we're only eligible to add them to the Shi until the regulatory agreement is put through and units are occupied basically became too old given correct correct correct so that table I took the liberty to add those to the C SHI stock right and then I also added separately the 240b projects um which would include on top of of 501 py uh and then the bottom number would be all projects included uh the one number that you do not see there is the ugc project which is obviously in litigation which is on Memorial Drive which would be which was a 40b um issued back in the I want to say the summer of 21 or 22 I at this point it it was fairly long ago um I think it was 21 um obviously that's still litigation so not knowing the outcome of that I did not take the liberty and I took the liberty to leave that off of the table so if you see on that if you include 501 Pawn Street in the two proposed 40 BS uh assuming their built and occupied Ash Shi Rises up to 13% and it doesn't even count the other projects correct response correct can we get though even if we don't put it in the chart of what because that almost assuredly at some point will be built and that was a big part of the 10 to 60 main like look we've we've worked toward this goal as a community right the the ugc because it's a lot of units it's it's a local initiative um we like basically friendly 40b whichever term you want to use that will be built someday I feel like if it's not on the chart I feel like it absolutely has to be mention as a percent yeah that makes sense that that the consistency because they're only a few weeks apart right yeah no I can feel I can feel it I can take care of that do we just want to take a few minutes like obviously I've read Marcelo and I section but I haven't read the front section so we can take a few minutes to kind of read through yeah I was trying to read it but yeah okay and um Peter yes on our section under the project planning there's a typo that that I made referring to remitted to Building B I think it's building D okay you can change that I just going to clean up my stuff here for sh for you for there was the one note uh I'm not trying to but the uh the Wildwood use Miss use Excuse me the Wildwood mix use District was first formed in 1992 and it's been uh it's been updated over the years U but that also the date is incorrect it oh and then since we're right there quote I think might be like a different a different color right okay is everybody uh kind of ready so our time laying on to this is we have to have it to so it has to be received by the state a week from today yes yeah so it's quick right um but I I mean I think we're we're already I I think we're already almost there right just I mean I think so so um yeah because we we expanded and introduced some of the additional items that Kate U mentioned last time around I think that made it in fine Kate does that make sense yeah I I would like us to see to put conditions I think I think we're smart enough to be able to ask for them yes so no um that was just wasn't uh no yeah didn't fall into anyone's perview I guess so kind of to see how it how it hashed out I guess what you know before we like start going and um are we going to try to edit I think we have to because the time frame edit this live tonight yeah I mean it's a shorter document I don't think there's anything else on the agenda besides meeting minutes that that we need to do I mean even committee updates and stuff can rate till whatever meeting we have next week yeah you know so um but the conditions um I don't have the if we had the other docu the does anyone have the 10 to 60 Main Street document and the conditions there because that would form kind of a basis by which we could um an an outline by which we could plug in new conditions right um so it could be added to this one and and modified at least we have a structure by which to you know change I mean the the the one of the conditions that is I think self-evident is that we we are saying it on the text yeah that we think that the project should choose one of the two avenues that the zoning or provides you either do it like a residential development only at three stories or you add commercial for five stories like the zoning allows uhuh that would be a pretty straightforward condition right that we would like to ask I mean that's a good point that makes it stronger because we're not telling them we're saying you you can't get exemptions from everything so pick one which one exactly I think that's the stand out one yeah for sure and the other one that I would just suggest I feel strongly about it and we put it on the testt when the Trisha and I put together is that to really uh rethink the site planning to avoid this really drastic change in the landscape of the land and and make it a little more gradual I mean it's a difficult site to develop but I think the the the the big excavation they're they're making with the big retaining wall at the end is is almost like bringing a UFO and Landing there it's not a flat site so it should be developed as not a flat site yeah can you work better with the land and it's there to create a better product to the land which actually when I went through um the Wildwood District bylaws more carefully it it talks more about dealing with the landscape because you imagine this is all just L you know land when that bylaw was created so so so those would be two conditions that I think should definitely make it into the list um can we say and it might not be the strongest point but I think since we were working on a tree bylaw and it's in that bylaw that in the setbacks that you keep you keep the trees yeah it's mentioned here yeah no but I'm saying as a as a condition of approval to to put it put it in as a condition a recommended condition yeah fine with that I mean is we're we're trying to tell them to adhere to the structure of of the district and that is part of it yes yeah it's part of the bylaw yeah and in fact that especially where that retaining like there's no way can you imagine that buffer it would be terrible yeah they could keep those trees without retaining wall no there's going to be nothing so mhm so what I just did here is up on the screen oh great I pulled over the uh conditions from the 10 to 60 so really everything from however in the events of the application granted we ask the following conditions be instituted so number one two and three I think there's five here I just pull them over from the Main Street letter I think in this case um like here we have a point and then several sub points I I think it really is just going to be like one two three one statement yeah yeah so maybe we maybe we don't need to copy and paste any text it's just kind of giving us yeah this one is not as complicated as that one okay so um I'm just trying to see if we have easy text we can just pull for some of those as a starting point I think we do yeah it yeah so right here like this would be 0.1 where would you say am M this paragraph would be 0.1 but would shorten it oh just rephrase that that paragraph essentially into the first condition because that seems to be the most yeah and we'll just we can cut and paste it and then shrink it down um yep that'll be number one and then number two I believe there's a good sentence in here somewhere so that would be 0.1 but we'd reduce it to the essentials probably like I guess following that train of thought the number two is also on the second paragraph of of section c where we were talking about how the the use of the land yes the approach yeah so the planning board encourages that point we rephrase it but um right oh I see see I was wondering about about starting here okay oh yeah you just you have to be shortened right A little yeah yeah you'll be too long I'm just go I'm I'm not repetitive yeah yes so we're we're just we're grabbing piece of text I'm just dunking them down here yeah grabbing piece of text and then we're going to shrink them into a um condition or request whatever it is and then three would be um let's see where do I I think that's in the bylaws where I mention MH you can take this as number three this section 86 86.7 okay okay so and then we won't need all the rest of it below that okay so on number one I think it's just um trying to think how we phrase the other ones um the project should follow one of two the project should follow one of two approaches three stories with residential only are five stories with mixed residential and Commercial that's prescribed in the zoning bylaws I don't know do we need to say that or not well I think so so I think that's what you do because we are representing the community and the community this is a community standard like we're fighting for that right we're trying to say please respect and doing our best job we wanted to go to like the planning hooks as much as possible that's had that example of success state for reasons did we on the other one and I'm sorry because I just made you erase this but for these conditions we didn't need the planning board believes did we no I don't think so we should just start with the project should follow yeah okay yeah the project should follow yeah so just get rid of the planning board um well you already have the project should follow Peter you're just getting rid of the we're just again we're just continuing to shorten so that they're bullet points the project should follow one of the two approaches viability propos project should so so then did we want and this is kind of to the board did the project should follow one of the two approaches three Community standards yeah so yeah remove that I just just finalize it with so with as prescribed or as prescribed by The Zone and by laws yeah okay and and and we don't need to get into the that's right the opinion because that was already said before we literally be repeating ourselves and then why don't you change that Dash to uh colon yeah yeah make it a colon instead of a semicolon I think two dots two dots there you go unless someone uh I mean you guys okay I was gonna say I'll defer to Amanda because I think she's a better wrer than I am I might take creative Liberties when I write okay all right and then so number two um remove the planning board encourages right yeah remove remove that so it just says it should start at rethink the the project should yeah the project the applicant should the applicant should rethink the site approach the instead of this approach leave that the approach create connection the should create a connection oh there you go okay the applicant should create the option yeah the applicant should create a more fluid connection between the buildings and the natural Contours of the site and specific well no what we're saying is that the overall planning of the site needs to be rethought as opposed to being just simply raising the hill to create a a table to put things on it just just develop something that adjusts to the side I was wondering if we should say sense the applicant should create a more fluid connection between the buildings and the natural Contours of the site to create develop yes and then save that last sentence the development to create a development that is integrated into the landscape but should I think it should be a little more specific like it's it's too vacuous still do to interpretation if you see what we're saying is that I I I I liked it better before personally to say they should rethink their approach to site planning okay period they in in in the sense that the the the grading of the of the finished product of the property should should adjust to the existing topography in in in a more in a more gradual way very simple because that's what we're asking them to please force them to to think about this yeah so say say it in terms of number two the applicant should rethink the approach to the site to to to to yeah should reconsider but again if you're asking yeah it's a condition I mean that was a suggested condition right so should should um uh what other word consider rethink what's a better word reorganize uh redesign redesign redesign recreate recreate or or we say should should um need to work with the landscap reevaluate the the the site design approach or the current the current sign side design approach to incorporate a more gradual uh um a more gradual umri I'm still working on the re topography rather than creating a plateau yeah there is a more gradual uh uh um approach to to to to the topography all right so let's start from the design landscape to incorporate and then we can put our about to not it to yes so get the first part right and then we'll move on to the second part so is rethink the word that we wanted I heard re-evaluate um what Marcel this is your your brain is working and not reevaluate it it is I I think the meaning of the word is is that right like go back go back and and do it do it over um so the applicant should re-evaluate the current design of the site or the current um uh site planning approach okay or or or what it site grading no I think PL site planning apprach planning it's more about plan because it's about building location too like planning approach plan approach comma uh to incorporate the natural landscape to not to it's not to incorporate the natural landscape per per se is to incorporate to to to adapt to to yeah to to to consider um to to int include what the bottom sentence say say to the to integrate the development into the landscape into the in into the Topography of the site right not the new landscape specific as exactly uh in in in instead of we can go back say to include a a a gradual um you know adaptation of the design to the existing topography as opposed to uh large excavation um approach to to create a a plateau but but we were we already said that kind of before this if we could get it a little more concise I think My worry is like I want to be super specific so because it's very clear what we're talking about when we talk about it have to use words like grading inut to understand that we're saying like we're envisioning that you te yeah that you tear it rather than flatten everything the table right I think everything that way it's all in but I think the the last part so there three parts to it you know the side planning is kind of the the first part of the paragraph the topographic the approach to the the planning for the topography and and and and placement of architectural masses and then avoiding large retaining uh structures like rib wrap or or you know sidewalls which are in excess of 12 ft as shown in their topog topographic plan so minimum minimizing minimize the need but and that could be kind of the the conclusion of the paragraph minimize the need for large retaining structures for for excessive or or retaining structures of excessive height and lastly but I don't know if it's in this paragraph to create a um a landscap buffer between the project and and West Union Street to yeah I mean I think that's before otherwise you're bringing again everything from before into here because doing this you know well doing this will allow you to do that right right right all right and there's no reason to do it if you landscape it properly there's no reason to have this big big buffer because it's all so you can it's all natural to adapt the uh no no up up above you have the applicant should re-evaluate the current site planning approach to a that oh yeah and integrate right yeah and integrate the topography the existing topography right yeah into the side design comma in Li of right or instead however we want to say it just to finalize the idea yeah I think instead you say you should do this instead of that right right what's l l i I would do instead I think instead instead Works in in in instead of um instead of using instead of plateau instead of um table of a large excavation um procedure to create a plateau a plateau uh um flanked by large retaining structures that's what we want to try to avoid a large excavation creating a to create to create to create a plateau t e a u I'm not working here I got okay there you go yeah got to use your French P I know cus and my name is Pierre with you can say that's about the extent of it to create a a plateau uh flanked by isn't the next paragraph saying yeah I think we have to clean that out um a plateau flanked by um except it's engineered structures by high or or excessive um um Earth retaining structures and you can remove engineered I don't know let's read it and see if that's clear the applicant should re-evaluate the current site planning approach I would get rid of the comma yeah get rid of the comma after approach the applicant should re-evaluate the current site planning approach to adapt and integrate the existing topography into the site design instead of creating or instead of needing a large excavation to create a plateau flanked by excessive oh instead of instead of using or or using would be good because they that's they're using that approach right they're using that as the tool to get to what they're proposing so instead of needed put using instead of using a large excavation I just think that excessive Earth retaining structures is too long and I would just put to create a plateau flanked by retaining walls how about retaining retaining walls it could be re if they use one of those yeah but I think the point is there like you know I think we'll be fine I mean will it will be understandable retaining walls there you go so um yeah that's just garbage yeah you can okay so point and so does that sound good now I think so yes yeah you're good and then the third one was about um the I don't know if it should be the applicant or the project the um do we want to mention something about the tree bylaw it it doesn't have legs right now I was saying that to us would be disappointed if we didn't yeah mention that as a proactive we've got it's almost uh almost think it's interconnected with Point number two yeah because it say yeah if you if you do that you would have the chance to maintain a buffer and keep the trees as as the town by laws require exactly and and minimize the edge of the site so there's no place for trees whereas if you do it the other way there will be so if we say um by respecting the landscape of I guess I'm trying to put in the form yeah but it has to be in in formal condition yeah condition um yeah so that yeah that that's not already started then um retain so it's retained vegetative or you can say can we say by um by following condition number two uh uh the result would include creating vegetated buffers and maintaining um trees over I don't know is there a caliper that that is required or what six inches or something or you can say the trees as prescribed by the bylaw or I don't know if it's if it's if you need to connect it to the other well it might maybe it's better to connect it at the end like by saying um um respect the vegetative buffers required by the bylaws um this and then could be said this would happen naturally if condition two is followed yeah something like that first it's the request so um all right yeah that's yeah so back it up again so um so you're follow you're starting with respect the vegetative bylaws you say veget sorry the respect vegetative buffers the vegetated buffers as described in the bylaws we say buffers or should we say setbacks it could be setbacks buffers maybe is a more clear right because I think the bylaw says s yeah and then it might be just a period after by loss yeah I don't think you need to repeat eight no no I was yeah that was just the cut and pasted and then you can say this would happen naturally naturally seems like the wrong word but this would happen naturally if condition two is applied oranic yeah that could be naturally seems like we've used yeah still you can say if it's warant I want to say automatically but it's not quite no this will happen our result oh there you go of right following the yeah and then you can get rid of the rest after condition two there you go that's it those have three conditions there they are in black and white and yellow yeah and did you make the change to the typo um did D yeah so on page one it has materials attach a and did we refer to them or are attaching no I get remember either and isn't the chart here in the text I'm going add I'm going to edit that tomorrow yeah because it's not attached it's right part of the it's part of the document I just take it out and then iedit that and that be one the chart I think it's I think it's kind of help it's just part of the text so leave it in I was just com I don't think this material is attached are they that was my point oh okay sorry in the 1060 decision we pulled the this chart out of the text and we made itend and that's why that's there no I think that's why that's what I'm saying I think this whole section can go but I wanted to make sure so if we're going to embed it and Peter make those edits then we just take out material I think that's I think that's cleaner and easier for a small document like this and I have um I have a question it it may be completely unwarranted but in this chart shouldn't the if we're going to put these other projects that are kind of in process shouldn't Homer street be there isn't there that 10% affordable unit put that one's approved that one's probably going to be in construction before the others I mean they were I don't know if they if they I mean it doesn't help your numbers because the way it just it's fine to put it in but it's only 10% so you really come down no I'm just saying that we're putting others that are have been approved but not that one those are like the big those are small projects no I I get it so they're going to cancel each other out once consensus comes out the big projects that are going to jump up that percen these on okay ugc is going to jump it up big will jump it up big even 100 chest stre there's 18 units that are going to be affordable but that's going to be covered 12074 that are going to be built right so it's really it's those two that we would add right ugc and I would just add ugc ugc so do I I'm 501 right yeah 511n is not here in the table adding and okay so so we're still on page one right so the little Dash should be filled Ines type I think it was just is it 10 to 50 or 10 to 60 what did we call it in the first I don't remember I think it's 10 to 60 yeah we always called it I've seen it both we always called it 10 to 60 but yeah I think other people have called it 10 to 50 we just should call it what we did three weeks ago on the submission whatever it was right or wrong be consistent with our own document I think so page one page one page one yeah we still on page one we're trying to fill in that little or you we're trying to figure out on the first letter did we refer to Main Street as 10 to 60 or did we refer to it as 10 to 50 we want to be consistent with the first letter about what address we use 10 to 50 you said 10 to 50 on the first one okay we should be consistent the same yeah next question to the like to the the board in the letter like I always see like December abbreviated like I'm used to writing it out all the time do we so it seems like I would write it out I wouldn't just say DEC right mhm okay oh to the yeah so wherever you see DEC that could be a fined too DEC yeah we want it to be December we won't don't want it to be DEC so that um in that other months yeah it just it always looks weird to me in the same section so you have a and then your playing board of December 22 like two more sentences down so you say the Shi 5.62 will increase to 7.1 but the chart right below says 7.2 okay hold on a minute let's no I know just catch up with the Decembers in the chart you can leave them like I think they're fine in the chart abbreviated but just not in the chart in the text they should reran out got to two de okay M what's the next all right 7.2 the fourth line of paragraph a just before the sh chart so up in the text there's 7.1 oh okay and in the chart it says 7.2 got so we want to be which one is right 7.2 okay I'll redo the math yeah should be consistent so um I also had a few other things in that paragraph So if starting with it is understood right yeah under a it is understood that the developer will um will file a foundation permit and start construction um adding adding these 120 units so it's referring to the s adding these 120 units to ashin so comma s current Shi um why am I remembering that it was not 120 the number I thought it was higher is it's 120 it's 120 Pawn Street yeah wow CU that was a few years ago and we were they were smaller I know I keep thinking that that's that that was a big number but and then 174 174 is Chesnut I remember that one yeah okay okay and then is there an extra space okay um do we we need Peter do you want to put a note that you're adding ugc or just on that table like yeah I already made a note okay yeah I just addition appr wait so does anyone have anything else on paragraph two or do we want it up so we can read it that's good okay um and then moving on to page three I think I just on the very at the end of the very first paragraph um I think I have Union Street the great elevation between Union Street and West Union Street I think that should be between Waverly Street and West Union Street yeah we have to be consistent because I think was in different paragraphs is called differently right oh yeah is it West Union there or Union and West Union Union Street East Union East East Union is in high school that's East Union yeah but the other side is Waverly Mark is right it's East Union yeah it's it is same area yeah it is East I think it is East West Union is is the other middle SCH yeah West West Union is up by the Shell station or the Mobile station and the community center that's West Union Yes Marcus gr right you're heading west to hopkington we just approve a project that's on Union Street which is that road not Waverly Street split so so it changes in that corner where the public C becomes Waverly becomes east UN yeah but the other one becomes Waverly or stays as Union it's Waverly I think Union in is Union I mean it's that's why I think it's toward Framingham it's Waverly yeah in framing him but it's pretty tricky because I live right down the road and I've seen it as Waverly when you go towards Framingham it's called Waverly in Framingham I don't know if in National it's called Waverly true I think it's called Union I think Peter you can see it there in the map I'm there you go like me too I'm like because yeah as soon as you cross into Framingham it's called Waverly I don't know I mean on Google makes it as Waverly I got it yeah W if the internet says it it has to be right all right so here's the town right I you know Google I leave around there okay so this is the second question yeah yeah right so you have East Union here and Waverly okay Waverly here done corrected then and then Union is here even though it's the same street it's like Boston you you pass Five street names but you stay on the same street no it's true because the CVS I know CU my doctor's prescription I think is just Union Street yeah but I know cuz I used to work on West Union just a little further on the other side yeah right where ites from oh is it like it's right after are the Starbucks I think it's like the because I get my haircut in like up there and that's West Union I'm pretty sure like right across from the honey but is a really big town and we need to be specific there's too many roads okay that's hilarious so wav good East Union so between Waverly Street and East Union Street double wrong there okay okay then that takes care of that one I think if here it looks okay because it's a quote Yeah I didn't know why it it doesn't print section A and the bylaw 8.65 both quotations yeah like printed gray um I think it's I think okay yeah and then you got it on the second one to the lower paragraph no I got yeah it's almost like appears that it's italicized but it's notze them in the other one like I don't remember I didn't I think it's okay you probably it's good practice it make sure it's a quote it's I think it's good it looks I pulled it directly out of online of the BOS yeah I started looking that and I was going to try to make a table to make because what you guys did because but it was just overwhelming so I'm like forget it okay then I'm good for height in the first line um the tows Enis subdistrict as an ideal place for resal development and you out loud I my own will you know why because establish or establishes yeah because is the by laws is that a plural I did the same thing except word was telling me no it needs to be this I'm like why have to go back to your modifi yeah computer was right again WR robots it's a second set of a comma I'm saying multiple places Street here is there a dash between the three stories with the residential yeah you have it in Project planning Trisha West Union Street control F West but be careful yeah two ofing oh yeah right here one two was the other one was the third there's two in D and yeah I saw those one of says West oh yeah got it on B um this isn't a big deal but on the last sentence as a result the design creates a much higher density without the benefits that commercial uses bring to the community at large commercial space will serve the residents with goods and services employment opportunities like that's it's right you somebody's going to work in if there's a business there employment opportunties add that in yeah like as another benefites employ OPP no would it yeah that's that's what goods and services comma employment opportun OPP we know when Anna's getting back uh Sun not till Sunday but we could have it I guess if we are we could sign it and leave it ready for her to sign right if we put the separate signature but that chart's got to replace and it might move things no I have enough space yeah yeah I mean I don't know when we have to give it to Michael to but Sunday or Monday would be on Monday if she arrives Sunday she she could maybe you can coordinate with her Peter to try to see if she has time to come and sign it margin little but when are we going to sign it page tonight just to leave it done did did we vote on our other one I think we did did so we should probably yeah that's you're just wondering if the chart's going to be too big and go on a separate page seems like you could fiddle with the columns you know like the columns could become narrower is that possible to give more room to the title and the text so it's fine I can just do I just did that so I just put 10 toil this really all that oh yeah and that would make the chart yeah like that if like this one too Goin give more to that yeah yeah but you see how see how much more compact it got right is there any other projects you want to add you can add two two rows for those yeah so that the I think that I think it would be great for the site appropriateness to to start its own page so you get give you a little wiggle yeah just to put it right there okay and looks nice to okay good okay good with that all set I think we're all set should I make a motion yes um I make a motion that the planning board approve the memo of the Ashen planning board regarding the proposed Oasis of Ashland project 61 W Rel Street Ashland with the um final edit to the Chart discussed second that Anda I Katherine Jers I and Trisha Kendall I and Amanda you're on this one too Amanda his I all right um okay so um I think all we have is I I don't unless there's something urgent I don't think we need to go through updates today we're good but but anything plan yeah um so the comprehensive plan on Tuesday June 25th 68 p.m.

um roll call President Melinda saski Charlene Diaz here Fred Rushton here Sheila Bernette here would you please stand and say the Pledge with me I pled to the flag of the United States of America and to the Republic for stands one nation God indivisible andice for all we do need to take that extra comma out don't we yes we do okay I have been you've not saying it you've been trying I've been trying to break your habit say but it just doesn't work there isn't the comma there [Music] um citizens present please print your name on the attendance sheet at the at the entrance do we don't have a no no call no call to public okay and oh did you guys look at these donations yeah isn't it amazing holy crimey were a lot of these for the staff at the end the biggest part of them yeah they kind of look more like staff than they do but this is incredible did you just send out a letter to the people or they just came in and said school here we go I got some earrings for Oh you mean to ask for them yeah the schools do schools ask and receive phenomenal I wish to thank everybody on this list and the list is way too long to read this but it is phenomenal look what Edgewater did edwat and um the one bottom entertainment entertainment Aquarius yeah yeah but I would like to have had the cookies from I don't care what what the rest of you guys it's just beautiful thank you so much thank you thank you and now that it's been read in the board meeting we do send thank yous to them from us I hope so so they get a second one okay item 2.7 adoption of the agenda I need a motion to adopt the agenda with some changes no with some changes please with with the change we're going to move um yeah I wrote that 10.1 yes 10.1 which is a an executive session up to the to right after superintend or board member updates right right okay and then you need to remove two names from the Personnel list and don't we do that when we talk about this oh yes you do sorry yep so just 10.1 you do get it right yeah I got it right that you got it right so 10.1 has been moved to 10.1 we're going to move it up behind where it says board members updates before the consent agenda gotcha oh okay so that's going to become okay so I need to adopt the agenda with those re with that revision I'll make a motion to adopt the agenda with the um corrections as as stated okay moving 10.1 up moving 10.1 up to okay and that's just convenience to the lawyers I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Sheila Burnett okay superintendent you got a report I do have a report uh my apologies for there not being financial information I've been so busy working on the budget forgot to give you the budget report for the current year so I'm sorry it's not in there um uh but we're wrapping up uh fiscal year 24 and uh closing out POS and uh right now we have a rollover of over $2 million uh into the new budget so um uh it's a little less than I thought it would be but we Al also have had some expenses we didn't originally plan on particularly relative to facilities and those kinds of things so uh it's still doable and workable uh I do have some other things to share with you um uh first of all um when you if you get a chance this evening uh when you leave check out back it might be dark but our garage our for our garage sale uh is about half done um so that's looking good and then uh we have a completion of the field at Desert Valley so I have a couple of photos for Cass to show you oh nice here is our nice field and uh and then they had enough of this crushed the the reddish color stone um uh to run a path back over to uh to where we have sidewalk or uh asphalt it may or may not last but at least it's there for now and it is compacted so it's not the kind of sand that blows or dirt that you know rocks that blow away or whatever um but um this looks fun and I will tell you that Desert Valley is uh really pleased to have really pleased to have a field for uh next year and then um uh I also want uh oh um if you would cast before we look at the other one let's look at the cumulative report um the last one in that list remember last month I forgot to put this one in uh we ended up just short of where we were a year ago year ago it was 2222 um and U because things got a little crazy right at the end and uh but it's still better still 3% better than a year ago uh but in terms of uh student behavior and discipline I want to share with you the report from Amanda aan she may have included it in her board report but I I want to focus on it um and so um she has two sets of data here for you to look at the first one is our El students and um uh the number we've had each month for the last last five years uh interestingly enough if you look clear over at May uh in 201920 we had 132 students who are El and right now at the end of the year this year we had 203 um so a significant increase in students there um but what I'm really pleased with is the number on the far right of those 203 50 reclassified on a Zella this year which means they moved from whatever category they were in um uh up to proficient nice and um and at Sunrise uh that was almost 100% of the students in that group W Almost 100% of the students in that group so as these students become more proficient in English that's one of the reasons I think it's not the only reason but it's one of the reasons that our Ela scores show increases and improvements um uh in Even in our test scores because as the students become as our second language students become more proficient in English they're going to do better on those Ela uh exams U but then really I want you to look down at the um disciplinary hearings and um compared to a year ago uh last school year we had 60 this year we had 36 so uh the things we've been doing particularly if you notice Fox Creek particularly a big decrease in hearings uh that's partly because of diversionary kinds of things that we're doing uh but it's also because students are understanding that we really mean it when we say we expect them to behave of those 36 students who went to hearing uh seven uh seven who were in um uh Kate's program it's not really Kate's program but I credit Kate with all of the with finally making Life Academy what I have envisioned it to be for years and years and years um seven of those kids um uh promoted and uh Middle School five of them promoted um uh and so this is this pretty exciting that our diversionary kinds of things uh the diversion you see in the last column uh eight students were in diversion and I think six of them completed the diversionary program um so you know instead of being going to hearing they were on a you know a a diversionary set of activities that they needed to do six of those eight completed those diversionary activities to stay in school and uh for for that being the first time we've done that for a full year I'm pleased with that that's you know that's 75% so um I think that's pretty good in anybody's book so I'm particularly pleased with the things that have been happening uh across the district to increase um us keeping kids in school where they need to be um uh or at least some opportunity to be uh educated by our school district rather than just put out uh you know to to fend for themselves or or whatever um because they the kids who are who are in these situations are the kids who most need who most need to stay in school and um so we're we're appreciative of that work so I wanted to highlight that thank you um and then uh today uh we we we received through the website notification from the city um to about the planned the proposed development of the property the city bought the state property the city didn't buy whoever bought uh over where the new hospital is so that whole piece of land there that was the state um they put out uh a plan I know you can't see but and I will pass it down to you for that entire property what they're looking at everything from here to this side is housing okay okay so they're looking at between 1,500 and 3,200 housing units high density then pardon me high density Apartments cont well there's we approv lots of single family house interestingly enough there's this here area that's houses for rent intended to be for rent not for sale uh there's a senior housing complex down here uh there's even a little uh uh luxury RV park okay so um uh this is you know their proposal and they send it to us as a school district because this has an impact on our planning and and those kinds of things um uh so depending on how quickly they develop the it impacts our you know our student population in Desert Valley it impacts our student uh population at uh Diamondback um and um and certainly U and and impacts perhaps if we consider reopening coyote for any uh anything so I I brought it to share with you so you have an opportunity to look at it okay I'll take it last so um so I thought you might be interested in seeing it and as I said that just came today um um uh so that's kind of my update I'll answer any questions or try to um can you go back up to the three-year comparison for student totals I think it's the first yeah there you go did we ever figure out how we lost the 50 kids well we know that we lost 902 Charters this year okay and private and private there were several private yeah didol any of those come back actually we have not during this school year but we have at least one that uh the parent came back and and the only reason I'm saying this is because what the parent said to the to the principal parent walked into one of our schools a week or so ago and said I want to reenroll my my child in in this you know in this school because it's my attendance area um I had my St student at X charter school and uh we're not happy there and um so I'm bringing my job back um we that might happen with other kids but in this case we know because the parent made a made a big deal out of it about being unhappy there um so uh All Things Considered considering we know we lost 90 this year we've picked up obviously have picked up some um and Kate swears that they're all sped I'm sure um many of them are I mean I we kind of joke about it but it's not a joke um our our special ed uh enrollment is high begin there you go so check out Kate's report for uh for those you know those numbers of kids so does the state come out with a average per school district of what they have with spuds because that would be really I mean interesting I like to see the data though of you know okay yeah you have 4,000 kids what percentage like what percentage of your kids are that just would be interesting to see I'm sure it's broken down somewhere that we could find it um I'll see what we can find maybe and maybe just maybe just look at well I don't know can find it for all schools but you know I'd be interested in what the percentages are in districts about our size yeah yeah you know I mean is it you know is it a higher percentage in smaller school districts is it a higher percentage in big school districts um uh but they they say those things to us like they want us to stop identifying kids who have disabilities well if they have disabilities and we're you know and we want to and we expect are expected to serve them you have to identify them we're not just willy-nilly saying that a student has a disability just because just because you know first of all who wants to label a student if you don't need to and um are the charters sending that was my question that or even have to even though the law and the way the charters are written depends on how the charters are written they're supposed to provide services for special needs kids the reality is some do some do and some don't difference they if they're already in their school district they have to provide the services if they're not already students of there they do not have to they can decline them they can deine and have them come to the public and then what about like the um Mojave Valley Area Schools those Elementary Schools are they I know our program is good so I guess my question is are we getting some of those children we are we have gotten some open requests for students that are from other school districts within the surounded area thank you that was my you got it that was my question and there's a difference between just getting an open enrollment request and having anou with a school district that doesn't have a program so we do have anou with topac yep uh because it's such a small school so legally they're supposed to have provide the services but if they only have two students who need the services they can't afford to hire a teacher for two students so you know we we we'll set anou with them if it's a school district the size of Mojave Valley they have the services available for kids and um and so we we decline because our sped classrooms are full yeah you know um we're already over our number for preschool sped crazy okay and I mean and they just keep coming in the door um and and we have to serve them because that's the law and we need to serve them so um good question Sheila um but um yeah and so we'll we'll research this a little bit okay all right item 2.9 board member updates well Sheila and Fred and I and Barbara who isn't here went to asba uh leadership do we have anything to update that I really enjoyed the keynote speaker so much I bought her book while I was there um there was just some really good just not just School District stuff but I thought that was just some good lifestyle lifetime stuff um and then talking with the other districts um I had a lot of other people in the classes that I took the workshops and comparing sizes and comparing notes and so it was a very not just what what we learned but learning about the other districts was really beneficial I got a lot out of the district interaction one that last class we went to that was I think the most well the keynote speaker was excellent but that that last class that we attended uh was was really interesting especially it had to do with the uh rural school districts and how the different smaller districts approach handling their different problems and it was very interesting to hear some of their Solutions so thank you for sending us yeah it was very beneficial good conference thank you okay so we're going to go into executive session let me find 10 point I need a motion to convene into executive session Madame President I make a motion that we convene into executive session to uh review the item posted under 10.1 this is for discussion or consultation for legal advice with our attorney or attorneys for the public body right okay do I need a second I'll second all those in favor I Melinda sabraski I Charlene Das I Fred rushon I Sheila Barnett okay we are now in executive session [Music] a [Music] know [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] a [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] oh [Music] n [Music] [Applause] [Music] oh [Music] n [Music] a [Music] la [Music] oh [Music] n [Music] oh [Music] he [Music] [Applause] [Music] so e [Music] oh [Music] n [Music] n [Music] oh [Music] n [Music] you [Music] he [Music] [Applause] [Music] a [Music] to call the session the regular meeting session for Bullhead City School Board um on Thursday June 2024 call us back into session about 712 okay all those are we need roll call do we need we do I think we do um yeah presid Melinda sabraski I forgot my name Charlene D is here Fred rushon here Sheila Bernett here okay we're dealing with the consent agenda Sor I do need a motion we have a motion she just did that's what they just did Oh I thought they were no oh we didn't do it you didn't do a I make a motion to reconvene into public session I'll second that motion all those in favor I'm Alinda sabraski hi Charlene Das hi Fred rushon I Sheila Bernett now we got right just because I forgot my name this is we're going to move into the consent agenda at this time is there anybody who has I've got two names to yeah yeah anybody else anybody who has anything that they would like to pull any questions for Dr Stewart on this any discussion we need to have I would like to look at 3.3 under person and I would like to pull the following names off the resignation list uh Joseph moreni and chance blaton Flint who have them their names pulled off we'll discuss them later okay I need a motion to accept the content agenda or to approve this consent agenda with those with those M removals I'll make a motion that we accept the consent agenda with the removal of the two names I'll second that motion all those in favor I Melinda sabraski I Charlene Das I Fred rushon I Sheila Bernett okay we are Ming Page by page here because I do not want to mess up Cassie because she'll just get mad at me um old business 4.1 regulation ik grading and assessment systems Madam president uh this is the the form of a report to you on one of the performance goals that you all had for me which was for us to review and uh recommend uh revisions to the grading system um so we had uh a committee of teachers and one administrator representing the other administrators worked several times uh this year uh on the recommendation relative to the grading system and then also worked on um creating new report cards uh individual report cards for each GR grade level which we've had um but um uh Cass if you'll put up the uh the regulation please so the recommendation of the committee is that we uh uh eliminate percentage grades and letter grades and that we continue to work with uh the um uh performance standards we have had those on the report cards in the past but we've not been using those as the method for determining uh student uh progress in classes and um so the recommendation is to do that um you see a couple of changes yet uh in those descriptors uh to match uh what the committee is recommending for those four descriptors and uh that we use this as the grading system um so the action you're going to be taking is on this regulation but it's essentially approving um a change in the grading system that more closely manage uh ma matches what we're teaching how we're teaching and a better report to uh families of how their children are doing in terms of learning uh what they need to learn in our schools um and uh uh and then you see a change uh in the report C in the records thing we have uh required teachers to have two grades per week uh with the new model of instruction there might or might not be two grades a week there might be three one week and there might be six the next week it depends on what the standard is that's being taught and um uh and how we're assessing students progress on that um and then uh so this is the piece you're you are approving I also included uh I think I included in in uh what you all could see uh a parent handbook uh that that the committee has prepared so that uh if you approve this then we can start rolling out information to families uh early and give them an opportunity to understand and then uh we will also explain it more carefully to parents at the first parent conference because that will be the first time that they see this type of a a reporting system uh we will also be doing um uh before school starts doing uh some uh PD with our teachers and that will be ongoing the other thing I will say to you is that the resultant uh report cards the ones that we have right now are drafts and we'll be using them but we anticipate that as the year goes along and teachers are addressing those standards um there may be some changes in those uh for next year so this is a work in progress um it's not a finished it's not a finished deal um so uh we may bring something back to you with this uh with this regulation as well as we go along uh because we want it to truly reflect what it is that we're expecting students to do and at what level and um uh and have it be as accurate as we can for parents and for students the committee did a lot of work let me tell you yeah and then you left them off the pay scale yes then I left them off the pace off the addendums yeah I did I saw that um any questions for Dr Stewart this is kind of what we ask her to do just curiosity are you aware of any other school district that are uh using this kind of a grading system yes many and uh uh because that we we reached out to lots of districts to see what they were doing and how they were doing it and uh educators are really good about not Reinventing the wheel so we're you know where we could we we pulled ideas from them we also found out from them some things that didn't work very well and and so we're trying to avoid those avoid those issues um and uh and part of that is having that parent handbook and then part of it is making sure at that first parent conference that we build in enough time for teachers to talk with parents about uh you know about what this means the fact that we've had standards on our report cards in the P you know for the last several years means that they're kind of already familiar with them uh but many parents haven't made the connection uh this is going to be redund it they've not understood that there should be a connection between how students do on those stands standards and what letter grades were reflected and so the the the letter grades tend to be based on was homework done was the was the class assignment done um uh you know that kind of thing as opposed to students demonstrating Proficiency in the standard um and I think that's part of the reason we have the disconnect between what it is we want to teach students and what we want them to learn and what's reflected on the state tests um uh you know because and and the other thing is everybody now everybody wants their kids To Be A and B students and so the whole the whole abcdf grading system has lost any any real value in terms of reflecting what students do and do not know or can and cannot do but yes we we reached out to a number of uh other districts and actually found that there are many more districts doing it than we thought thank you do I have a motion to adopt cup policy ik a Madame President I make a motion that we adopt policy requis policy regulation Ika d r do I have a second I'll second that motion all those in favor I'm Melinda serowski I Charlene Diaz I Fred rushon I Sheila Barnett thank you item 4.2 the school year 2425 strategic plan Madam president this was the second goal that you all gave me for performance um and I feel like we've we're we're more complete on this one than on the first one um uh and uh Cass if you'll put that up please um so we had the Committees and then but the student achievement uh goal goals are straight out of what was developed by our teachers and our principls during the school year so you know that in the spring they work on these goals um I put it in this format uh it's what goes to the state Jen has submitted it to the state and and whatever but I put it in this format so that it matches the format of the other committee work um so this was not the discussion at any of the strategic planning committees uh meetings but it was um worked on by our teachers and administrators um so you can see very specific goals for uh for math uh for uh Ela uh and uh and then some additional goals those are required by the state um uh Cass if you'll go to page two please um then we have additional goals for student proficient proficiency on the on the science um and then um uh and then um uh increase in involvement of parents in in things going on in our uh in our community um which is similar to one of the other committee sets of goals uh but it's one that um our internal people felt was important to uh then the second uh the second set of goals uh have to do with personnel and uh this is by the first day of school in fiscal year 26 the number of vacancies will decrease by 25% uh Jen told me recently that uh that this is going to be a really ult goal to meet in uh next year because we have done such a good job they not me they have done such a good job we've had 37 vacancies and I think 35 are filled oh jeez right now good job that's great and that's the work of Jen and the principles and uh uh and it's really exciting to be U planning to start this the year with teachers in all of those positions all positions yeah yeah so the the ones that we're having difficulty with uh continue to be preschool special ed and regular special ed uh and music it's very difficult to find a music teacher anywhere uh but I'm excited about uh the idea that we might not have to spend half a million dollars on substitutes for next year that we spent this year and um uh and that that money can go into uh because many of the people we've hired uh to fill those positions have master's degrees or higher uh which means we're paying them a little more money okay that's great uh if we're not paying it for substitutes then we have the money to to pay um uh you know higher educated and more experienced teachers so the next one is uh Community engagement and even though it's written for um uh well it's written for next year so you can see those goals uh that the committee came up with um and all of the goals uh on all of these are for the entire year so they start immediately and uh will'll gauge some success uh with them by the end of of next year um and then uh the next one is facilities um we're working on all the safety issues in the district and um increasing uh safety continually doing that and then the committee felt that um uh we really needed to commit to a redesign for the office area uh for Fox Creek and move it out of where it is in that hole right now uh so we're looking at a conversion of the media center the library um uh it's it's it's in the right place it has access from the parking lot there are all kinds of good advantages to doing that so uh uh it is now a matter of us uh you know getting some design L and and working on that so the committee felt that this was a really important uh really an important um uh project for us to move and and then we wouldn't have the issue of a uh Ada yeah yeah it's a straight entrance you know straight into straight in and the other the other Advantage is that um uh we can design the Endo or the part closest to the parking lot to be for parents and for visitors to come in and the other entrance to be for students so we don't have students coming in or waiting in the same waiting area as parents and and whatever so we can you know we have two two functional areas plus the offices that we need and whatever so it's an ideal situation and we haven't we haven't had a librarian and with all the technology and the stuff we've been using um uh there's less use of our library anyway so we would figure out how to convert the where the offices are it would be a much smaller library but we would we would still have things available and we haven't even really talked about what we would do with that office area and how we would rearrange it but um uh the real critical part for us is is making sure that our our offices there are accessible by the public yeah and ADA compliance and ADA compliance that's a good idea yeah and it's a big area so the offices would be nice size you know for the principes and for the resource officer and the counselor and whoever else we would want and we could probably have two conference rooms in there a smaller one and a larger one um uh you know for whatever so uh but this is a project that we're going to have to involve an architect and probably an engineer to help us figure out uh you know how to how to use that space and how to do it correctly and then the last one is family resources and this is actually already started um uh we had the we already had one of the technology nights in April uh quite a few people there it was fun and um so this committee is already already off and rolling with things um so you can see in two two of these committees it's really us uh trying to do a better job of uh communicating with and listening to parents uh and having them engaged in our schools in in positive ways um uh with all of our schools and with the district can you elaborate on the last goal the district will do a feasibility study for Onsite Child Care um yeah we've we have our we have our child care during the you know during the day uh for our employees uh the issue is that um uh like on uh PD days um we really need to be able to offer to parent or to our employee parents a place for their schoolage children because right now the child care is only for preschool right oh okay so we're not talking about child care during uh during a school day we're talking about we need to do some feasibility uh some study of what can we do for our parents who have seven eight 10 year olds you know that and and they're coming to PD parents are coming to PD or working which you know working for us and what they where we can help them with uh with that child care for their older children still would only be for employ employees other questions so I would request uh approval of the Strategic plan mam president I propose that we approve the Strategic plan as presented to us this evening do I have a second I'll second it I'll second that motion all those in favor I'm Alinda saski I Charlene Diaz I Fred rushon I Sheila Bernett um Caroline I would really would like to complement the last two items that we did yeah thank you the grades and the Strategic plan I actually copied the Strategic plan so that because I was so impressed with it so thank you thank you and thank you and get them paid for the grading committee yes well hopefully you'll take that action yeah we will I'm sure we will okay new business 5.1 asba policy advisory 787 first reading we discussed this during Workshop are there any questions on that you would have on this no okay so we will basically um take action on that the ne the next meeting 5.2 policy jic CJ student use of portable electronic devices in school a revision uh Madame President uh during this just this past school year I presented uh a new policy to you relative to uh electronic devices and whatever that we created and well actually we borrowed a lot of the language from another District that had it but uh we made it fit us uh one of the discussions that we've had administratively for a couple of months has been um uh that cell phones and primarily cell phones but similar electronic devices are um a a serious uh uh antecedent to behavior issues and secondly disruptive of students in the learning process and even though we had the rule that they needed to keep put the cell phones in backpacks and whatever particularly our middle school and Junior High kids um uh you know would sneak them in their pockets or they' use them between classes and whatever uh as a pilot Fox Creek uh banned uh cell phones being visible anytime during the school day uh at the end of January one of the reasons that you have seen a reduction in the hearings for Fox Creek that I reported to you earlier is that there has not been a fight on that campus since February second and and the administrators and the teachers there believe it is directly related to the fact that cell phones were not uh available to students and so that led to this discussion uh we know that we have students who need them before and after school because they are latch ke kids or they go home and you know there's no uh there's no family phone or whatever we also know at this point because of some research we've done that there are more and more schools putting this kind of a policy in place so what we're what we're proposing here is that uh whatever the first period class and actually I will tell you that the Middle School uh starting at least in January but maybe before that uh parked all the backpacks cell phones had to be in backpacks backpacks were parked in the first class first period class and were not collected until the end of the day so we did not have cell phone issues at the middle school either this year so we're proposing that cell phones get parked um turned off and parked um we are providing garages for the cell phones um uh and that are locked so we can keep them safe and you can see that they're not going to get scratched up it's not like we're just throwing them in a box someplace um and and uh for the school day uh and so you see the changes in this policy uh in red um and then uh if you go back up uh to that first page there um uh I know that one of the concerns you all had and that you that you shared with me uh was that we had that we manage that we have disciplinary consequences serious ones for students who record other students behavior or teacher behavior and then post it if we're parking the phones we don't have that issue except perhaps on the bus on buses um so uh we think we're covering uh we're taking care of a number of problems here uh with this uh with this practice uh so the what's in red uh you can see are the changes from the policy that um that I presented to you earlier this is a first reading so you're not approving it tonight but at at least you're aware of uh what it is we have in mind and I'll answer any questions you might have is this already been placed or will it be placed in the student handbook yes so the handbooks you're approving are it's kind of out of order but the thing is that you know we want to be sure that everybody knows early parents know early kids know early um and without being arrogant or anything I I really felt that this was not an issue that you would argue with as a board that this is probably one that you would uh be in favor of so um uh forgive my presumption of that but um we didn't see it as a Hu you know I didn't see it as a huge problem for uh for you all approving no we've talked about this we've talked about this consider so uh I'm going to play devil's advocate here absolutely so in the morning I come in and I check in my iPhone 6 and at the end of the day I see that iPhone 15 I'm just going to take that one out I mean how are they going to monitor that to make sure that the right child gets the right phone well that's going to be that's going to be some part of what the teacher's doing so one of the things is you know you can you you you label the slots right um and um uh and somebody's going to have to stand there and watch but will that completely eliminate the problem that you're saying no not necessarily uh but then we fall back on um uh we fall back on the the whole thing that we've said to parents and students all along that personal property is not our responsibility and um uh you know that there the fact that they're bringing these you know is still on them and I'm not trying to make light of that or or be cynical about it or anything but we'll do the best we can to make sure that they get back their own phone and and certainly much more likely to do that if they're in an identified slot than if they were just put in a box yeah and I agree with you and if there's an adult standing there they're less likely to pull out the wrong one so right and and uh what we're doing at the elementaries because we don't have that many kids at the elementary so it's like one uh the this is a 36 Slot uh because we have classes at at the junior high that are 30 sometimes 30 or 31 of the next size down is 30 and and uh for the elementaries we're using 130 box for like four classrooms because we usually don't have that many of the elementary kids who have phones but at the same time they need to be parked as well okay we will discuss that again or well we'll next time yep next meeting 5.3 policy regulation JK EB student discipline referral of student to principal proposed revision okay so um uh we have worked uh we've worked on on um the entire disciplinary uh process if you will and in and in doing that uh recognized that we have a form that we've used for several years as uh for when teachers refer students to the office and uh and I realized that it's not this form so the one you're looking at here is the one that's currently in policy uh as an exhibit and uh so we're presenting to you uh the a revised version of the one we've actually been using for several years um oh that's just all EX where is the um and I sent you the one that we are replacing it with oops um and I don't have I have one on my desk but that doesn't help us in terms of the public seeing what what it is um uh it's a much more detailed form and we did revise it so that the categories that are listed as disciplinary needing disciplinary action match um uh what we're now going to have put in Synergy so that everything everything matches and aligns and then we developed um a a a grid for administrators to use here's here's the infraction here's the minimum consequence for this infraction here's the maximum uh uh disciplinary action for this infraction we did not go with we used to have something similar actually in the handbooks uh we took them out of the handbooks because they really became uh you couldn't find it okay okay um if you end up wanting to table this until the next meeting we can do that so that you can actually see it uh but um uh we we took the grid out of the handbook part partly because it took a lot of pages but the other thing is it became a weapon for parents to use against the administrators uh Charlene's nodding her head so she remembers this and I'm sure you do too um that it was one of those well I think my child should have the minimum um uh and and we all know that there are circumstances in every disciplinary situation that the administrator has to weigh in terms of determining what the consequences are going to be and there's a difference between what you would do with a second grader and what you would do with a seventh grader who exhibit the same kind of behavior so uh we wanted to have and the and the assistant principles particularly wanted to have some guidelines but they didn't want to be locked into you have to do this the first time you have to do this the second time and that kind of thing so uh what we did was make all of these pieces match the reporting document the um uh uh the how we put it in Synergy because part of that gets reported to the state and what the principles use as a as a gate you know as their guide for the consequences so uh but because it involved a change in uh a regulation that's why we did this presented this I think that we should wait we got three others that we're going to approve next time let's just wait on this one well but we didn't have it for the public to see Kate so thank you for doing that but um but I I think it's a I think it's wise for you to wait it's a wise thing to do yeah I want you to see what it is you're approving I don't want you to approve something blindly that's not a good thing um sounds nice though so item 5.4 student parent handbook for school year 2425 um this year rather than give you a a one from each you know from each level I actually presented all the handbooks for you so you can see um uh for every site um they're essentially the same there are some differences because sites have some different things going on uh but they're reflecting uh they're reflecting all of the things that um uh the the cell phone thing that we've talked about and um uh and they also include uh one of the things that we are recommending or that we are doing in these handbooks didn't bring it to you as a recommendation but our uh administrative team and actually a number of teachers were involved in this discussion uh we are uh we are not having backpacks at middle school or high or or Junior High we will have backpacks through fourth grade um uh what we found is that there's nothing 99% of the students have in their backpacks fifth grade on up that has anything to do with school and um uh and and then that creates problems so we have had them parked in the back of classrooms and they take up space and do whatever but if they if we're not needing them we no longer send textbooks home we don't have we don't have things for students to carry a lot of things for kids to carry around from class to class if we do have that then uh uh then the sites will have say a notebook you know a required notebook for students that they maybe need to have every day and say seventh grade needs to have a science notebook every day uh what we've been doing for the most part is that science notebook gets parked in the science classroom and the students get you know get it out when they get to the classroom but if they need to take it home they've got the notebook um but for the most part there's not been any of that uh in backpacks uh we have also found in investigating this that a number of school districts have also done this um uh and it's a safety issue this is safety just like the cell phone thing is a safety issue the cell phone thing is also a a furpa issue because we can't get any we can't get the students to understand and we can't get their parents to understand that when somebody video records somebody else without their permission particularly students underage you know uh juveniles um that they are violating that that individual's personal rights and then when they post it on social media they're just compounding the problem so uh this is about these are about safety they're not about uh anything else it's it's for everybody's safety okay so uh I'm I'm hopeful you at least looked at the handbooks and if you had questions you could uh could ask no I no questions for me I looked at um at least four of them and they kind of were pretty much the same sometimes arranged in a little different order but the same items are there same [Music] um I'm going to make a motion that we approve the student parent handbook for school year 2425 does anybody have a second I'll second that motion all those in favor I Alinda sasi I Charlene Diaz I Fred Rushton I Sheila Barnett thank you item 5.5 classroom site fund plan for school year 2425 uh you as you know each year you approve the plan for the following year a couple of changes in this one so here on the first page uh the beginning of the first line of the second paragraph Bullhead City School District site site fund base pay plan will be $2,000 distributed over each teacher's pay period uh the current plan has that at $1,500 okay uh the committee uh agreed with the idea of let's increase that uh because then that makes uh that's a nice round number to make you know just like our $40,000 on base that essentially means then that our base pay for teachers is 42 um and so that was that was a nice Step Up um and then uh the dates changed obviously um and then uh if you will go down slightly for a classroom site fund performance plan the plan further supports professional learning communities through collaborative planning and implementation of the district model of instruction um uh in the past we had some other uh some other wording there but we're we're you know we're putting our money in our M where our mouth is about the model of instruction um uh but the big change was that uh was that uh 2000 on base if you will go down cast to uh appendix a so if you just keep going there's there no change in this part okay so here of these are the activities uh that we have teachers do and they and they get points uh minimum of 10 I mean a maximum of 10 and uh in the past and if you'll scroll down just to toward the bottom of that page okay there you go uh in the past it's been $100 a point so that was $1,000 and so we've increased that uh uh because we we value our folks participating in all of these other you know these other things evening activities um U serving on committees uh advancing their education Etc and so that that doubled as well and then uh wait wait where is adherence to oh on the next page okay okay so um the problem that we had in figuring out what to do with adherence to to have a separate line on this page so we used to have one two and three on this page and item three had to do with uh item three had to do with performance and those kinds of things we couldn't figure out a uh a real effective and efficient way to specifically address the model of instruction in this but what we're doing is um the um the individual teacher performance rating on the evaluation is where that will be reflected so uh uh folks are going to we already last year you probably don't even recall this but when we we we proposed a change in the teacher evaluation system last year where we heavily waited instruction classroom instruction and uh we're expecting and and we've discussed with principles and and we are going to review again when they come back we're going to do a little workshop session on what is involved in determining in that section of the evaluation whether people are doing what it is we expect them to do so now it's embedded back into the evaluation uh into the evaluation system to hold them accountable so it doesn't you don't see it here listed but it's going to be a very key part in number one okay and the committee was in favor of that okay so those are the changes in the plan um and I will tell you that this is a significant thing this year uh it's not this plan it's the current year plan uh but um uh we uh performance pay for uh for the $1,000 for the uh point system plus the performance pay our folks who uh who get the 100% of it it was $7,800 this year that's $1,000 more than last year so uh U and it's partly because we didn't fill all those teacher positions and so you know we were dividing the funds among fewer teachers but that's a significant amount of money for uh for our teachers and and and I have good feelings about having put that out for folks so so that's on top of the 1500 that they had during you know during their payday um we don't the the amount for next year will not go the amount per student that we get will not go down um it may be a little less than it is currently because of our enrollment drop uh but it it won't go you know it won't be that significant so so I'm recommending approval of this plan the only thing I point out to you is on that appendix page yes number two yes is it $50 or 50% oh I'm sorry it's 50% good cat surle we will fix that okay thank you is there anything in there about student achievement well because that's built into the that's built into the teacher evaluation there is a whole section of uh for Teacher evaluation it has to do with student achievement Okie doie I need a motion to no I will do this um I I move that we approve the class site fund plan for school year 2425 do I have a second I'll second that motion all those in favor I Melinda saski I Charlene di I Fred Rushton I Shila vernett thank you having approved that then we need one slight change in the approve in the certif IFI uh teacher schedule so Cass if you'll bring that up and um so you'll notice in the box at the bottom we had $1,500 before and so we just need to approve the change to 2,000 uh on this document oh so we need a motion then yes yes we do I motion to approve the revised 20242 certified salary schedule for teachers and slpas thank you I'll second that thank you all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I Sheila Bernett item 5.7 intergovernmental agreement for technology Madam President we did approve uh igas earlier and anticipated that we would not need one for for technology however uh the process for separating Services between our district and crushed uh um are slower than anticipated and so this um this IGA helps us finish that process gives the high school district a little more time to do the things that they need to do to separate and um um you know James brought this to me and um and we wanted to we wanted to do it formally and make sure that we were uh you know that we had a document that was reflecting what it it is we're doing so you can see that uh right now it has to do with the on premises infrastructure um uh the high school thinks that uh crushed thinks that they will have that independent service well before July 1st of 2025 originally it was supposed to be by uh this July 1st and that and that just is physically not possible uh for them to get that done um um so um we have that piece and I think that's the only piece so and then you can see the financing and and and those kinds of things so uh I recommend that we approve uh this IGA for uh one more year and then just one more year yeah and we're still combining transportation we yes you all approve transportation and then the warehouse person and the purchasing those are the three igas that we maintain from the past okay do I have a motion to approve the intergovernmental agreement for technology I'll make a motion that we approve the intergovernmental agreement on technology I'll second that motion all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon a Sheila Burnett item 5.8 2024 25 trust appros proposal acceptance form Madam president and board members each year we have to renew our um essentially a contract with the with the trust uh for our um uh liability insurance our property insurance um Auto automobile you can see the categories there and uh uh they re-evaluate each year uh based on our usage the previous year uh as well as whatever rates that they have to consider with their carriers um uh there's not much change in this from um the current year um the uh the the item that had to do with covid went away I think I don't see it but I I know it went away and um and I'm happy to report that our prepaid legal went down um I haven't had to use the legal services as much during this fiscal year as last year um although that's not so true in the last two weeks but uh but it's nice that that's gone down and um and even for that one uh this is a significant savings when we work through the trust otherwise we would be paying an attorney at whatever the going rates are which are $4 to $500 an hour so uh it's well worth it so you can see our cost for this year for this coming year would be $381,500 4% thank you yeah the trust is not in the business of making money you know we're we're members of the trust just like we are members of asba so we're member clients and and so the idea is to you know is to have the the expenses and the revenues maybe not zero out but pretty close they're not trying to make any money on us and I guarantee you we would be paying more for like liability insurance and property insurance if we were to do it on our own we'd be paying a lot more and uh and in fact one of the reasons that it didn't go up much is because uh Mountain View is off now that property so we're not paying the we're not paying the property insurance on Mountain View other than the the building down on Third Street um so that went down that part went down okay okay I need a motion to approve the 20242 trust proposal acceptance form Madame President I make a motion that we approve the 2425 trust proposal acceptance form that we reviewed just now I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon hi Sheila Bernett item 5.9 20242 Alliance coverage acceptance form this is the other Wing um we have the trust and the alliance their partner you know their they're like twins um uh the alliance covers our our workers comp um and um um liability for injuries and those kinds of things um and so you can see the total of that 140,000 that's roughly the same as it was this year you have down here recommended approval pending review of data and resultant fees oh I I'm sorry I had to look at the they send us a comparison sheet oh okay and uh so I'm recommending that we approve okay I need a motion to approve the all the 20242 Alliance coverage acceptance form I'll make a motion to approve the 2425 Alliance coverage acceptance form I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Sheila vernett 5.10 authorization to W food service contract had a rather nice presentation somewhere um we had we had was it four or five uh for we put out an RFQ uh which we're required to do every five years for uh uh 5 years ago when I first came into the position uh they had just done that and there was only one response we had four so uh Jenny Becker and I mean Jenny Beck and Cass and I U went through the process and the state has a very very thorough rubric that you use to uh evaluate the proposals and uh and and then recommend a a company um if you're doing it this way um and uh so it's not necessarily who has the lowest bid they're all these criteria and they're all weighted um and so uh uh based on that whole process we're recommending uh awarding the contract to chart Wells and continuing our service with them um the the contract for the first year our cost would be a m751 227 and then of course they've projected the costs out uh for the five years um they are uh they are um acknowledging a food service Food Service Surplus uh uh to us a savings to us of 478,000 and uh we use those funds we use that savings we pay some salaries we we pay some utilities we pay a number of things out of that that then we don't have to pay out of M and that helps us fund our all day kindergarten program because as you recall the state only pays 50% for kindergarten for all day kindergarten they only pay for half day so this um uh this allows us then to pay for uh help us pay for all day kindergarten so I'm recommending that we uh continue our contract with uh Chartwells and by the way we have Chartwells folks here we have Corey and Jeff here uh Corey is I don't know his official name but essentially the state level person and Jeff is um um a regional Regional person for us so um they're here to see if they got the award we I think just for sitting through the meeting I motion to approve um giving the food service contract to Chartwells go ahead let's do it together we will second now second all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Sheila Bernett and gentlemen you guys I don't somewhere in here when I was doing this afternoon they have a report that's really well with with like a a PowerPoint presentation it's one of our it's one of our reports thank you that's probably from uh Christina yeah yeah Christina submits a report and she's been better about it than most than her predecessor I think she did a very nice job I just want you guys to know thank you for sticking with us this long answer well the contract is yours 5.11 fuel bid from Rebel oil company uh once again we put out uh the RFP to all you know to any of the area uh oil companies for uh for unlet fuel for diesel fuel and once again the only respondant is Rebel oil so um so I recommend that we uh continue our contract with Rebel oil I move that we uh approve the fuel bid from Rebel oil company I'll second that motion all those in favor I'm Melinda saski hi Charlene Diaz hi Fred Rushton hi Sheila Bernett well since we have a full enrollment or full full houseing well almost full well almost do we really need to discuss yes we do yeah all right um Eileen pointed out to me that um uh if you recall our classified salary schedule is based on what is um uh federal or state whatever it is the minimum wage what we've been paying now is below the minimum wage and um and so we needed we needed to up this to uh uh to that we should have very little need during the year for long-term Subs other than music and maybe a preschool um uh special ed and maybe one other sped position but we we have some things like we have some expectant mothers and we occasionally have people who need surgery and so we're still going to have some need for people who work more than day-to-day and of course we're still going to need some day-to-day people so um currently our full day price is $100 a day to get bring that up to minimum wage it needs to be 130 uh We've designated a half day price and part of the reason for this is that a day for us is 8 and 1 half hours not an 8 hour day um and then shortterm which means more than 10 days in one position but less than nine weeks um would be 150 a day and a long long term uh which is more than a quarter would be $175 a day um uh and that's that's so that on those long-term things so that we can actually get somebody who's willing to come and be you know be in a position that long but for the full day and the half day that brings us up past you know to just past minimum wage so 130 for 130 per day for by the day uh it worked out to be some weird number like $1 12646 or something I mean I don't know it was some weird number I said let's just make it a round number so um that's why we did it okay I move that we pay our substitute teachers um I guess it's a pay scale yeah it's it's kind of its own pay scale and we of course pay this to uh ESI because we're continuing to contract with them for substitutes okay I'll second that motion all those in favor I'm Alinda saski I Charlene Diaz I Fred rushon I Sheila Bernett item 1 point or five .13 addendums for employees greeting committee members for TW school year 23 24 H somehow I did not get this on the addendum list uh last uh fall and uh so I'm belatedly asking that we um reimburse these people for the work that they've done this year on the grading committee you did all that work they did all this work they were actually pleased when I said to them I'm I'm going to make sure you get paid so um do I make a motion to approve paying um the committee $750 each for their work in the 2023 24 school year thank you I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon a Sheila Bernett okay now we start this whole executive session thing um Mr morani is not present so I think you can move to your action without uh without an executive session okay so your action needs to be uh to make a motion to motion okay okay I'll make a motion to non renew new the teaching contract for Joseph morani I second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Sheila Bernett and uh Miss chance Blandon Flint is not here either okay do I have a motion I'll make a motion to non-renewal the teaching contract for chance Blanton Flint I second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon I Shila Bernett and that gets us to 11 we did that we did that we're at the end one more you one more yep just number 12 so it's just 12 Tada 12.1 12 is it 11 no 11.2 yeah oh okay all right I get it um I need a motion to convene into executive session I'll make a motion to go into executive session you need to read the reason excuse me you need to read that whole thing the reason that you're going I'm sorry because it's in pink okay yeah if it was in blue you wouldn't have I wouldn't have to read it if it was I'm going to take her pink highlighter away from her someday um we're going to convene into executive Su session pursuant to ARS 38 43103 A1 discussion or consideration of employment assignment appointment promotion demotion dismissal salaries disciplining or resignation of a public officer appointee or employee of any public body accept that with the exception of salary discussions an officer appointee or employee May demand that the discussion or consideration occur in a public meeting I need a need a motion to uh convene to Executive session I'll make a motion that we move into executive session for all those things yeah for all that is there a second I second that motion all those in favor I'm molinda saski I Charlene Diaz I Fred rushon I Shila vernett we are executive s um uh there's not going there's probably not going to be much action after this so if you don't want to hang around you don't have to sounds like a deal to me can we leave too so we could go yeah oh no no no not you [Music] [Applause] [Music] w [Music] [Applause] [Music] [Applause] [Music] n [Music] [Applause] [Music] n [Music] oh [Music] oh [Music] [Applause] [Music] so [Music] n [Music] a [Music] [Applause] [Music] a [Music] a [Music] [Applause] [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] e [Music] he [Music] a [Music] he [Music] do [Music] he [Music] he [Music] I [Music] n [Music] n [Music] so [Music] oh [Music] oh [Music] [Applause] [Music] [Applause] [Music] show [Music] [Applause] [Laughter] [Music] [Applause] [Music] he [Applause] [Music] [Applause] [Music] sh [Music] [Applause] [Music] oh [Music] know [Music] [Applause] [Music] oh [Music] [Applause] [Music] so [Music] e [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] a [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] oh [Music] n [Music] the [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] yeah [Music] no [Music] w [Music] see [Music] see [Music] [Applause] [Music] [Applause] n [Music] he [Music] oh [Music] n [Applause] [Music] motion to rec whoops okay I need a motion to reconvene into public session Madame President I make a motion we reconvene into public session oh is there a second I second that all those in favor I'm Melinda sabraski I Charlene Diaz I Fred rushon I Shaya Bernett okay U item 14.1 future topics um Jen still here I'm not sure this applies to you or Ben but I would like just taking the test the state test scores and going back to Benchmark 4 and see if there's any correlation between what Benchmark 4 was telling us compared to what the test state test is telling does that make sense mm she's laughing because that's the that's the only thing I have left on my list um and I'm not sure if that's a Jen thing or that's a Caroline thing but it's technically a me thing I would I would really really like to see some kind of a comparison to see if Galileo is what we should be giving or whether we should be developing something of Our Own It goes along with the standards okay that's that's where I'm at I'm I'm and I'm all you know those are just ideas do a report uh anybody else have a future topic new okay upcoming board events um where oh it's in there I don't we need we need to get an emergency meeting we are going to need we are going to need a meeting so but determine first of all if you're if you're going to do the regular meeting on the 11th when it's scheduled because then whatever meeting we have has to be at least 10 days before that which would be like the first or the second I won't be here the whole first week of July Okay the reason the reason is that that I can present to you the proposed budget um uh the same day we notify and post the the propo the budget that you're going to approve on the July agenda which has to be 10 days before the meeting so so the meeting could I mean you could have a meeting before that and I will make sure I'm Ready the regular meeting is scheduled for July 11th 11th so we have to so the the the little special meeting needs to be at least 10 days before at least the second well at least the first it could be before the 1 it could be during the week before but if we move if we move the which is next week if we move the from the 11th to like the 18th we can't I have to file that budget before the 15th now you could move the meeting to the 15th but then that means we still have to have the the proposed budget meeting the first week of July okay so Monday first is that what you're talking you can do Monday the 1 yeah how about you guys and Sheila says no it's the only day I'm in the office the whole week so there's absolutely I know Barb is not going to be back until the 3 so we need to have Sheila here um how about Tuesday Sheila I'm literally going to Indianapolis oh um well if you had three of you you're fine yeah we have a quum Forum with three and that's all we need for a budget right and and if for some reason my evening is is not as packed as what I think it's going to be then I will come I just so are we on the second so July 1st if you can do July first and if you wanted to do it like at 5 or something I mean whatever time you want it doesn't have to be 6 you can do whatever if second is okay with you that'll work a lot better for me for you a second's fine two three four five six at 7 8 9 10 it has to be the first 5:00 or before it has to be the first it has to be the first or before it has to be 10 days before well yeah it has to be 10 days before I can't do first okay well how about unless you move the unless you move your meeting to the you want to do this like next week but then that only gives you a couple more days to finish things no the part of the problem is the legislature went so long that I don't have the the final forms from the AG's office uh when Cass talked with Chris vck yesterday no Tuesday in uh AG's office he's trying to have them ready for us tomorrow uh but he may not have them until Monday could could we do it on the 1 but earlier in the afternoon have to be 5:30 sure about what time um how long do you think it's going to take the meeting well we're going to add that one policy right and and if we had any Personnel things it would just be a y yes whatever so you're talking 20 minutes oh oh if you do that during lunch I can come during lunch I'm game for that I'm open between 12 and two oh wait the first and we're okay on what we scheduled on the morning of the 1 right to do like noon I can't do no we had what do we have those two meetings secretaries and you can't do noon I can't do noon okay I could do like anything after in the afternoon I think I'm open like two to be play it safe I should be done before that but but 2 o' would that work for you work for me because we're not part of Jam's meeting right got it done 11 we're done at 11:30 so two is fine okay will that work friend yes ma'am so that's a special meeting right yeah and it'll be short 2: p.m. on the 1st and that will be the proposed budget then I can post later that day the the you know the budget for adoption uh for you all to approve at the regular meeting and and because we had such a long agenda tonight the July meeting will not be its usual long long meeting because usually we have handbooks and stuff like that at that meeting but I wanted these done early because of the changes okay and then the 11th would be our regular meeting and the 11th would be the regular meeting and that we'll have a budget hearing and you know which lasts what five minutes and and then a budget approval okay but no no Workshop just no Workshop just a straight 15 20 minute meeting okay okay all right all right cool beans [Music] um just a is this going to be posted on the uh um board docs because I looked for that on board docs and it wasn't posted today or oh the that that was cuz did you not get is this P she didn't get it in yeah that was my mistake this I was rushing okay so can I go back to board docs and look at it then um in the minutes do you want me to just directly email you well that'd be awesome yeah yeah I would like to have it too though um yeah that would be great because there is that ASA stuff at the other thing October 29th Cassie they moved said the September County meeting okay to October 29th we have a it's a Tuesday I don't know is it I think it's a Tuesday oh I was looking at the 30th today for something else so October 29th is the Tuesday yeah that's not going to be fun for us what's it what's the 29th the county meeting the County County school board meeting let me just double check this minute here uh October 29th it's not good for us well course us meeting I mean course practice but oh well we may all have to miss it we may have to miss that one okay so it's the 29th and we're going to have it here in the boardroom oh good we're going to um we were coming up with a whole bunch of kind of cool ideas coming back um we'll see what happens we'll have a what time are you thinking uh 6 at night what did I say Cassie six it's on a note in the office okay it's on the Note in Cassie's office that's fine when she finds her her pink highlighter she will highlight it and tell us all about it um it's one of those things that it would be nice to have as many of the board members here as possible just because I pushed and shoved to get it in Bullhead City cuz I think that we make it happen that we're representative more representative than anybody else um I'm thinking that if we put a call in I'll talk about that later I need a a motion to adjourn the regular board meeting I'll make a motion that we adjourn the meeting I'll second the motion all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon hi Sheila Bernett we are done

thank you all for joining us

crippler if I say anything wrong please correct me for 90 days if any Charter School want to buy it we had to sell it to them for $1 $1 we did that and nobody wanted to pay $1 for that building now we are in the market of trying to sell it for market value and that's what we're going to try and do so anybody out there that's saying that you know Pok School whatever whatever that's where we're at we're g to try and sell it hopefully to the Boys and Girls Clubs but we're not sure on that but if not we can sell it now we can sell it for the fair market value of the school so the these people that go online and just spew these lies I wish they would come here and and ask questions and get information Miss Gade com comes here that that's why I really appreciate you being there SK come here ask questions and don't listen to these guys that are lying you know that this Gary he was very convincing he shows you that slide but it's not the full detail it's not the actual truth um so I I just want to make that clear um so again I'm very sorry about all the teachers that resigned because they're not in a stable um School District um sorry about the teachers we had the ri I'm glad that number is lower but it's lower because of the resignations um s time we really need to get that referendum passed and uh if anybody really has any questions they want to be asked please call me any School Board number call Dr liver come to a meeting and get the real information and don't listen to the people online that are basically lying to you so with that I am gonna get up get done and uh turn it back over to Dr prpp for the last say oh miss P do you have anything I'm sorry that's okay the one thing I would like to add to to go along with what what's been said I want to make sure that there's no misunderstanding uh we mentioned about the transportation and that if the referendum passes that we would look to going back to uh five days a week of Transportation as quickly as possible and there'll be people out there who say oh well see they're trying to scare you and because they can do Transportation right away then the next day the reason we could do that was because our last referendum payment is in December so right now we have to be fiscally responsible and plan as though the referendum will not pass we have to we have to be fiscally responsible so if the referendum were to pass we know that our payments will continue the the December payment is the last payment of the old referendum if the new one should pass then that would continue with our June payment as usual so that is the reason why we would be able to make it an adjustment so quickly because we do have until December with our very last payment if the referendum doesn't pass payments go away so I want to make sure that people are aware why we'd be able to do such a quick turnaround and that's because we have that payment in December and then it will continue on and not then leave if the referendum were to fail so I wanted to clarify that thank you m people thank you have anything else you like to say before we wrap this up the only thing i' would like to add to that is I have had the pleasure of working with Mrs Gade as a supervisor of students going into teaching at calan College of St Joseph I really understand her concerns over the predicaments that we are going into at this time not wanting to place students going into teaching here in Lake Station schools that saddens me we've had very very very good students going into education becoming teachers come from CET College I'm sure that will continue and I'm hoping in the very near future we can get back what we are used to the programs the teachers the support staff that we need for our students in Lake Station schools and renew our working professionalism and working relationship with kadan College of St Joseph as well as the other higher institutions of Education in the area uh our students benefit from working with those students going to be teachers we get the opportunity to get to know them determine if they would be good teachers and right for our school district and we've had the opportunity to hire some in the past from their student teaching and uh field experiences that they've done in our school district so though it saddens me I understand that we also have to protect those students in high red as they study to get into their chosen professions and education but I'm looking forward to the day when we're able to have student teachers work with cman college at St Joseph and restore that very positive and very good relationship that we've had for many many years and with that said I'll turn it back over to the president is there anybody else who like any comments before we wrap this up anybody anybody have any comments say board open anybody have any comments okay that we'll join the meeting thank you

at the community center so we're getting into the um next phase which is taking starting to analyze the data and a vision so I would say if anyone can attend or send representative your neighborhood your group something it's kind of getting important work and I just want to publicize that it's definitely still a public process public is welcome I think that was part of the reason to s there okay um so that's it I guess then I'll make just a brief thing that the the CPC met you know nothing um given that we're right after town meeting there wasn't uh a lot kind just kind of kicking off things again there wasn't much to discuss MBTA working groups also met this week and um we're just starting to follow up on all the okay 501 looks like it's going online what are our other what's the math looking like with with the different things so that we're we're tracking those and we're also looking at dates uh obviously with Joe that um okay on on this I don't have them in front of me on this date we're looking to meet with the with the select board you know this date this is when we're looking at having our informal forums to get feedback before creating a bylaw we talked about um a little bit of the ease of creating a bylaw this time because a a lot of the sections of it are the same right we we already figured those out we already figured them out with the state about how to word them it's just the things that might be different we'll be putting our focus in those so the process is a bit easier but we're also still waiting watching and waiting obviously given the stuff we just talked about tonight so so that's anyway it's is there any like I mean we had said about the uh 10 to 60 main for one it was sort of looking at density someone was going to crunch some numbers that hasn't been yeah we're looking at that like the number we the number we put in in our analysis right now we put it we put like 10 to 60 in it half it's what it's proposed now and we're still getting stuff that works for us so we does that make sense like like they the the proposed density is I think 36 units an acre currently at 10 to 60 we're putting in our things at we're being fairly conservative where it's going 18 20 units per acre uh which obviously would classify you to add add those units and add those acreage you know within that calculation but you're not going up up and Beyond what that proposed project is yeah and and right or what it was but what it was before so and right now it's just experimental we're not proposing that it be 18 we're just trying things and see what happens to the numbers that's what we're doing so the original proposal that was written drafted got through the state got through Lisa me that's I'm assuming still on the play especially it's good news that 501's going forward because that was that was like an uncontrolled risk they could come away and and not build right they could go at 10% now it's looking like it's going to be solid at the 25 yeah so I mean the plan to me is still looking like it maybe doesn't have to change everything is still in play yeah I would say the I would say the working group correct me if I'm wrong that we're making no determination at this time what the best course of action is because we're still only a month from where were before so but I I think I'm assuming it's sort of that we didn't did we alter the sort of low risk use what we have planned because I thought that was well well agreed to right no no we we still have that we still have that we can still do that moving forward then the other thing is you know was other there's other situations that we didn't we we knew about but there were risk factors that we took like the ugc land right and so that was always something out there that we don't know what's going to go on so we could take that away and replace it with something else right the 10 to 60 or the wave release tree but we can kind of move things around in either direction because 10 to 60 we likely will get an answer by the state in about July so that that information is going to come in correct that's why we're running numbers but we do not say we have the best plan yet so we are not at that point running numbers so U but anyway that's where that is any other questions on that I said but just letting to know we are we're working in the background Alo is still hard at work on the spreadsheet y um and I don't have any um public comments there oh yes we do have public comment so just anyone have any other reports first and then I'll open it up to public comment all right public comment is now open sorry Mark okay good evening Mark Sony man off of East Union Street I have just one thing to say which I want to say through the CH through the chairman to the town planner I want to congratulate you on the May 28th zoning board meeting that you were on the zoning board talk about 661 thank you yes it was I was very quiet I was on mute and I listened and zenb listen contribute and you talked it through with everything that was was hopefully was going to be down the road sort of work mhm and this is the completion hopefully the completion of the road with this letter but you and the zoning board appeals chairman Mr um traan thank you you two worked it out like a even steo ship well well thank you and and John's a great guy and he's a lovely to work with plus one thing for you for you and John I heard the latest podcast oh and that was in that was coinciding with a long Municipal Town committee between commit what happens and all that and lawyer to planner sort of talk back and forth MH I went to see our town manager today I asked him if I could be next on it oh than all right thank you Mar all right anything else um that anyone has before we go to meeting minutes I want make a note obviously we're going to meet um next week next week 27th um and then we are scheduled to meet twice each month July and August if everyone can just kind of send me their vacation schedules if they're going to make one meeting or not meet or any of the meeting just so we can like kind of shift some things around right now we have one new application for cell tower which is my 24 Tower Road which is kind of behind um kind of in that chest Street area it was filed a couple just a couple days ago but that's going to be the big the one item that's going to be kind of starting and so that um due to the applicant's um schedule he is asked to start that on July 25th um and so just with that said um again we'll be in August but regarding any summer schedules or attendances please send me an email just so we can kind of work things out um how we had to work out last week kind of but it is a summertime it's fluid we all take vacations so yeah so right now on our agenda for next week we have 23 Joanne drive but yep we have Joanne drive and that's really it at this point um okay yep okay um um so then to meeting minutes these are the minutes from May 9th um which was when we first we were looking at the um the approval not required for the we first we were first looking at the approval not required yes we were first looking at the approval not required for the anr on mle Street yeah for that um the property that was divided we were looking at 6 Chestnut Street 151 it was a busy meeting should we change this to 10 to 50 Main Street now that we have it clarified you know so it's so so if you go over there 60 doesn't exist anymore the 60 comes from the Assessor's the database oh okay so on the tax bill it's 10 to 60 Main Street in real life there's no 60 the big brick building is actually 50 okay and so it's kind of it's kind of gone back and forth could be both it's interchangeable okay um under that section 10 to 60 you have document sections the colorcoded document provided by that's not by Trisha yes that's I had that noted too the um it was the that rendering yeah um and I would call it a conceptual site plan we could just leave it as concept site plan CU that's what it really was yeah but I I didn't create it that was okay conceptual site plan yeah um the other thing I would say is that back on um back on that approval not required that was when I believe I also asked about you know I wrote in as another note Miss Kendall noted that the garage was under the 10- foot side setback line and asked if that was an issue correct you know so we could just put it in like that I just think it's the start of that discussion later and so I was just thought it'd be better to have it in there okay can I just take that yeah I'll take that and I'll make the changes um anyone else have any other than that I um oh I also I also took out um on line 218 this Kendall noted a typo in the spelling of her name on page four I don't I don't think we need to have things like that meeting minut a little too specific yeah yeah just seems like it maybe you know yeah so it's like trippy to read that you're reviewing another meeting it's like so yeah like a photograph of a photograph of a photograph kind of thing otherwise those are my only all right um all good I make a motion that we approve the minutes May 9th 2024 as amended second and a roll call vote Katherine Jersey guy and Trisha Kai so on that I think we're done yeah make a motion to adjourn that was quick and vot cther a guy I me ha ey Trish Kendall ey thanks everybody all right don't go anywhere Bunch oh get all the stuff to or you can't escape or Peter we'll just have to track you down e e e

another event that has happened that we had an opportunity to hear about is the clocker golf tournament josh abrams was at that event and he's here to tell us about how it went thanks yolanda the ashland clocker club the fundraising organization for ashland high school sports recently hosted a charity golf tournament at the blackstone national golf club in sutton the sold out event was played out under perfect weather conditions and raised thousands of dollars clocker club vice president and golf tournament chairperson brian casine provided more details about the tournament and explains why this is truly a community event so our main fundraiser this year was to have a golf outing something that we'd like to do annually it's not only for our members but for other people within the community who want to come out and support their clocker club so we went down to blackstone national golf course on may 20th and uh we're able to raise a good amount of funding for the clocker club and it was a beautiful day and successful for for not only those that participated but for our sponsors as well we also had an opportunity for local businesses to sponsor a hole so you know for a fee they could uh have their sign um you know posted at each of the of the 18 holes and so as golfers came up they saw the local businesses there to give a little bit of a flare for for ashland well the mission of the clock club is to provide um kind of excess funding and excess ideas for the different sports programs throughout the high school and the the groups that uh those teams that worked with middle school okay and uh just give us a few examples of things that clocker club has done to support ashland athletics well you know as of late it's been it's been tricky to fill a lot of the requests um but our big one is uh providing the huddle software for the different teams that they use that to break down gameplay and film and so forth we've done weight room at the middle school we've helped offset some of the costs for the uniforms and things like that where can folks learn more about the clocker club uh it's pretty simple i mean we're on all the all the uh social media but most important is probably just go to the website it's uh clockclub.org and uh that's where you find everything or links to everything we have thank you josh for that uh update on the clocker golf tournament the golf tournament is always one of the fun ways that the clocker club does fundraising for their scholarships as well as all the events and athletes that they sponsor in our clocker country

Mr K is present miss olon here Mr M rguez here Dr soltero here is not here B here all right okay I'm make the motion to adopt the agenda I'll second all in favor say I any opposed Al to the flag of the United States of America and to the stands indivis have no on the first item approval and advertisement Mr President members of the board the Administration has prepared to propose 2025 F year budget Board review the proposed budget is being recommended for approval and the administration is permission to advertise the proposed budget for ar5 recomend the board in the a proposed 2025 expat budget and all the administration permission to advertise the budget for ARS 1595 okay the motion second discussion all in favor say I any opposed approved Byer next item is the approval of offici year 2024 single AUD report Mr President members of the board for Arizona revise statute 15- 914 a school district governing board governing body shall publicly accept all audits in compliance question by roll call vote attach the audit report submitted to the district from the district auditor cwdl recommended the board approve the FIS 2023 single audo report for a USB and Mr Moore is available for any questions you might have may I have a motion on that I'll make the motion second do we have any questions or discussion all in favor say I any opposed approved by to zero okay I will make motion to Second all in favor say I I any oppos to many sorry Ty we we heard you you struggle

ains here Eric is absent uh three here Mr M rugz here miss Olson here Dr Sto here Dr CH absent and I'm here [Music] okay second motion all those in favor all those opposed passes 4 to2 to the flag of United States of America the stands Nation first and only it on the agenda this meeting is Mr President members of the board um public is a public heing to present the 2025 proposed budget for the AL UniFi School District number 15 all districts shall prepare the proposed budget and summary of the proposed budget as Allowed by State Statute ar5905 the district should post a standard 24-hour advance notice of the board meeting and hold a public hearing this is a budget hearing for the 2025 proposed budget there is no board action necessary at this time however we want to take this time to you all know this gentleman to my right he's our consultant our our finance CFO consultant and true professionals he has a presentation for all of all of us on the proposed budget for fiscal year 2025 I'll turn it over to Mr Tyler Moore Mr Moore thank you president Hopkins members of the board ton I will be uh this evening presenting the FY 25 propos budget go the next slide so here's the agenda just a quick I'll do a legislative update um the legislature did um complete the K budget last Saturday at 10 pm.

meeting today's special board meeting to order today's date is Monday June 24th 2024 I'll turn it over to Mr sabala for R call and Ben can you hear me yes okay thank you just doing roll call Ella I'm I'm here okay all right with that we do have a quorum we'll continue with this evening's agenda uh number three is our routine business letter a is the approval of the June 24th 2023 special board meeting agenda uh are there any amendments if not for motion to approve motion by Miss syia Hendricks second second by Miss anarie Stevens [Music] I know if you call my name I can't hear yes she did thank you Ella um but that number four this evening is our information items board letter a is the coaches and clubs sponsors and stiens just for information again uh wait are we information right Ben yes are we we in information yeah I put information and then okay so all these a b c and d are just for information purpose they don't need no action mhm okay letter a count um Council letter a board this evening coaches and Club sponsors and stien for the Huck summer planning hours Elizabeth Jose marjerie Juan Marilyn Francisco Cynthia Manuel clovia Martin Margo Lopez Angel Angelica Michael Enis and Geraldine Pablo for transportation driver um if there are no questions letter B this evening is our 2023 2024 school year position close out excuse me um been anything yes so uh I received this from HR and it's just for uh the board's information that these employees did not sign their contracts with the 10-day period um so as them not having their signed contract they will not be returning for school year 2425 I have a question sorry go ahead s oh I just just had a quick question so they do not have to turn any type of um termination letter or they just because they didn't turn in their contract to they're not renewed basically yes okay I contacted Gary about this and I said I'm GNA put information he goes um that's well and okay to do yes okay my question is um for those positions that mean that those positions going to be open hired for new people yes darn should have them posted if they're not already filled already okay okay if there are no other questions letter C this evening is the updated FY 2024 budget expenditures okay this one I don't want to butcher but as you recall at the regular board meeting uh Ruben had gone through some updated numbers and they said that we would bring them back with the cor memo and this artifact here actually goes back to what he was referencing at the June regular June board meeting okay no I I remember so board just updated information that was going to be provided by the superintendent questions if not letter D this evening go ahead sorry syia so I I guess it actually matches our budget sheets right right whatever this information that was uh updated then yes okay even though I don't do budgeting because I'm bad at math and I think that was the situation was there was a calculation that was just incorrect so that's why he was going to bring it back rece okay nothing else letter D this evening um first reading I believe yes of um bar ke Unified School District policy Amendment IB A- r a uh ib- uh requires ASB policy revision because we have a new ESS director so every time that position changes we have to update policy for the 504 content okay there's nothing out of the ordinary here uh it's a first read it's not an emergency read so it's for the Board review then once the second uh reading has happened in July I'll go go ahead and update this at asbaa for our policies okay questions no all right so the only update is just changing the name I'm just changing the name that is correct okay thank [Music] you if there are no other questions number five this evening is to vote to conveni Executive session per ARS 38- 43103 a13 without OB a motion to approve is there a second second by Miss Kathleen Vance Juan B uh Kathleen Vance sovia Hendrick anamarie Stevens El gwood I motion Carri we are in executive session thank you e e e okay I'll go back over there e e e sounds good to make the motion hold on hold on we back yeah we're good okay sure okay go ahead go ahead and make the motion to reconvene into regular board meeting no second what what back okay so is this reading totally different from what you were saying so okay are we ready for action uh Ella I'm just confirming that you're online or are you there I'm here okay well we just had a vote make sure you're listening for for your name okay we're going to move on let this evening is our action items letter a discussion and possible decision to accept or deny the employee grievance level two I'm going to make the motion to deny the employees grievance level two a motion by Miss Sylvia Hendricks is there second second second by Miss Kathleen Vance I know if you call my name but all thank you Ella okay motion carries letter B this evening is discussion and possible approval of new hire Miss Clementina Carlo for B usdc I have a motion by Miss Sylvia Hendricks second by Miss Kathleen Vance M El make hi thank you hi okay motion carries letter C this evening is discussion and possible approval of notice of public hearing set for July 9 2024 for barue reunified school district to have a public hearing and board meeting to adopt its fiscal year 2025 expenditure budget then that's just an approval for that date okay okay the board meeting date right okay without objection a motion to approve second second by Miss Vance mppo m El gaswood I motion carries letter D this evening is discussion and possible approval of the barbecu reunified scooter ship 2024 2025 proposed budget who was going do who going to do the Point our new CFO yeah is that who it was been oh okay oh I don't feel comfortable is it possible to put a to the regular board meeting or is there a deadline for this okay okay CLA right oh okay [Music] H you want not be able to Miss Carlile oh she's got this was uh been this was developed by Miss car though yes okay and information she s power along with the proposed okay and is this something that uh I guess I'm assuming that was went over that it was taken or gone over with Reuben yes can he get on didn't he say he might be available Erin can you put us on a little break on the stream until we can it's if the budget has to be approved before July 15 isn't that isn't that that policy okay OB Elwood motion carries I am can you hear me okay I'm trying to can you hear me now okay okay good okay so if they can bring up the PowerPoint well let me see if I can log on better than um oh w it might be better on the phone Ben do I use the same link on the phone oh okay okay perfect I'll I'll try to speak into the speaker okay um is are you guys going to bring up the PowerPoint oh it is I can't see it from the screen I'm see for some reason so I'm going to start with the first screen um I'm going to be presenting the fiscal year 2025 proposed budget and on May 21 of 2024 the Arizona auditor General's office in collaboration with ad did release the fiscal year 2025 preliminary School District annual expenditure budget forms so that they could be in compliance with asrs 15901 .05 but the legislator legislature approved the state budget on 615 2024 ad is currently I I think they actually were able to revise the forms but they said we could still use the the preliminary forms so we just went ahead and stayed with it um because I think I worked on this last week before the final forms were done so the new form uh new funding formulas are not reflected on these budget forms which is okay because what that means is that um BD will have to do a revised budget in may we won't probably have to do it in December because we be under budget so that's okay it's going to be a conservative budget the next screen as you know the expenditure budget contains categories from which school districts can expend money the categories or funds fall under these major classifications maintenance and operations classroom site Fund in this case um all of the da or District additional assistant for BC does go to m their special Revenue funds instructional Improvement fund and other funds which will be reflected later so if you look at the page seven of the budget you'll see that the revenue control limit is $8.8 million the daa is $69,700 74,000 and this is set to sunset in fiscal year 25 so it's going to be potentially the last year that school districts received this money and the general budget limit for m is 13 m3870fw [Music] it's going to be 13 million for fiscal year 25 that's an increase of $1.4 million page the classroom site fund the fiscal year 24 budget limit was 1.4 million the carry forward projection is 447,000 the state allocation projection is 9 93,000 so the fiscal year 25 bu budget limit projection is $1.4 million which is an increase from the prior year of$ 7,851 um the classroom instructional expenditures for fiscal year 24 and this is just a snapshot of what was spent for instruction and capital um you can see that 11,563 was spent for instructional AIDS and 365,000 and this is for from all funds and they're not the final numbers until after the encumbrance period so that's why I said it's just a snapshot and then the next page you'll see is actually page six on 921 the projected budget limit for fiscal year 25 is 12 million in fiscal year 24 it was 21.9 million the difference is a decrease of 9.9 million and that's primarily due to the Esser funding expiring so approximately 90% of the reduction is of the funding is due to the erer expiring but in addition to that there was also a decrease in Title One funding so if you go to the next page that's actually the page on the budget you can see the all the way to the right on 921 is the12 million that's reflected there and then you can see the prior year also on the column just to the left of it $21.9 million next page is the state funds and and those are very limited um there's according to Alison there's going to be an increase so that's a good thing um in fiscal year 24 it was 164,000 and we're predicting 240,000 in fiscal year 25 next page um you can find on the same page it's still the same page oh if you go down to the next page of the presentation you can see that it's page six line five instructional improvements F but it's the next slide which is slide 11 are you there okay so in fiscal year 24 the budget limit for instructional Improvement fund was 990,000 and the projection for fiscal year 25 is also 990,000 and these are the the gaming revenues that are received 50% is used for teacher compensation increases and class size reduction and the other 50 can be used um for Dropout prevention program or instructional Improvement programs including programs to develop minimal reading skills the next page um other funds is also on page six it's on the right hand side of that page you can see that in fiscal year 24 um there was 14.2 million that was budgeted and and the budget projection for fiscal year 25 is 14.7 million I did bump up a little bit of the um sfb funds and we'll see I mean we can't spend the money if it's not there but I I'm hopeful that they will continue to get money from sfb so the difference is an increase of almost half a million is $457,000 and the next page shows you the different fund numbers from that make up that dollar amount are there any questions oh that's just that's on the form that's just the way the form is yeah uh no I don't [Music] hi bye hi

here Mr Gatewood pres Miss Johnson pres Dr Mario pres Mr cler present Miss Simon present Miss vmou present please stand for the Pledge of Allegiance I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all do we have public comment we do okay 4.1 public comment on behalf of the Board of Education I would like to thank the public for attending tonight's meeting we value the feedback we receive from our members of the public and encourage everyone to take an active interest in their Public School System residents interested in speaking to the board this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name I ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to five minutes per person and that no discussion of personnel matters stating staff names or responses to your questions are permitted the board does not participate in discussion during public comment follow up to your questions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Tina chti thank you thank you hi hello I'm a Montgomery resident I've owned my home for 16 years um I do have a student my son Jason Marin legal guardian for that attends this school I'm also licensed f parent so I am here I have a couple of questions I hope they can be answered um and would you like me to start to ask my question you can ask them but we cannot participate in terms of that but you please feel free and then we will have someone get back to you with the answers I appreciate your time the first question I'm asking are what are the policies for teachers and social workers obtaining information regarding a foster child's case information The Agency information uh and caseworker information my second question what are the policies regarding staff such as a teacher or social worker questioning or asking a child information regarding non-school subjects or issues in regards to the home without a parent or foster parent being present my third question what are the pal policies for a teacher or staff member sending emails to a parent or foster parent um regarding meeting a student outside of school setting meeting the student at the home or requesting to meet the child at a daycare center my fourth question is what are the policies of giving child a child gifts um whether clothes things like that um without permission from the parent or foster parent par um I just in regards to me being a foster parent I feel that we are treated differently because the children are not our actual biological children they are HS of the state however they do have biological parents that do have cases that are open within counties of the state of Illinois and um I have questions regarding those issues um so that's why I came here today to address um and that is also for my foster parent groups that I belong with as well so I thank you for your time um and uh like I I do enjoy this community um and I uh you know parent and interested in getting these questions answered and we will make sure you do thank you Miss Gentile thank you thank you thank you Wayne harburger good evening Wayne harberger uh my youngest just graduated a couple weeks ago so one less headache um with the school district I saw some things on May 25th that I have to question uh and then I saw a Facebook post celebrating the completion of the tennis courts and so when I go back to the original conversation last September there was a budet and then oh we're going to have to spend another 500,000 when I look at the paperwork that was presented by the building and operations team if you didn't make that spreadsheet you couldn't follow it so I sent an email a week ago I've seen zero responses so I I have to want and I had this problem last fall and nothing was done about it so I have to ask the question do you really care about parents Guardians and taxpayers because I can't count how many email EMS I've sent on this topic and I don't get responses so if you were to read my email which I will forward to all of you my real question is when are we going to go back and write a full summary of what was the project timeline when did it really finish and then a full accounting of what was budgeted and where are we really finishing because as a taxpayer this looks like a massive overrun right and over the past decade all I hear about is how broke the district is is so I'm going to challenge you to go back and tell me what was the timeline and what did we really spend on the tennis courts and the track projects I'm not saying that's not important but as a taxpayer someone needs to be held accountable for running projects in the same report in the same 25th May document the the team was very critical of the contractor okay the contractor didn't have enough experience doing this that or the other okay I have to ask is the building and operations team you have in place do they have the experience to run these $250,000 projects and I wasn't going to go there but your team went there first so I'm going to ask the question is your building and operations team qualified to run these projects I have my own opinion but I think you need to reflect on that thank you second comment sorry yeah so second comment I'm looking at the agenda for tonight so under 8.6 approval of Fleet refresh I noticed it said Fleet refresh plan I noticed it's $150,000 for three vehicles I see no RFP I see no RFQ I see three bids from early may I see a had andrid quote last Friday I I see nothing informational this looks last minute it looks rushed the Optics are bad should it not have been an RFP RFQ informational previous meeting and now action this it meeting I'm not saying anything's being done wrong but the Optics of how this is being rushed through do not jive with the policy statements that say anything over 25,000 needs to be put out to bid thank you Lata I just want to make a comment to you as board president are you commenting on well can I I'm going to ask you to make it during your board com com problem yes thank you let's see all right so F moving on to 5.1 we'll ask Dr k k to give us uh her report report and um standing in for superintendent Dr katti so good evening um today's agenda is relatively short um we did add this meeting um because there's some immediate needs for board consideration and action um as presid president similon mentioned on behalf of Dr katti I'd like to share the following information so across the district our operations and janitorial teams have been working hard to construct Paint clean and move things around to best address student and staff needs for the upcoming school year um we really appreciate their extra time and commitment um we are so excited um upcoming this week um our student artwork will be revealed at two outdoor public art displays courtesy of the asgo cultural arts commission so Thursday June 27th at 6: p.m.

e e welcome everyone to the regular business meeting of the board of school trustees held today Monday June 24th 2024 here at our administration building uh if everyone would please rise uh Mr Smith would lead us in the Pledge of Allegiance then a moment of silence pledge allegiance to the flag of the United States of America and to the Republic for it stands one nation God indivisible with liy and justice for all thank you you may be seated uh patrons registered oh I'm sorry missed one skip right away to three sorry and I missed the most important one of the night our accommodation award our Board of school resol resolution of accommodation Awards uh we have won tonight 2.01 our community business partners for going above and beyond to host our 18 to 22y Old transition program students we have Kid Zone Early Learning Center Culver's gel saso Station 21 in the YMCA may I have a motion to approve this combination award so moved second motion by Mr Vasser second and by Mr Smith any questions all those in favor please signify by saying I I I nay carries 40 I will now present those Awards individually I forgot to do resolution accommodation Crown Point Board of school trustees honored to commend these businesses and Community Partners for Meritor support and dedication we are hereby resolve of school the Crownpoint Community School Corporation wishes to express sincere appreciation the crown from the Crownpoint Community School Corporation Community for going above and beyond to host our 18 22y old transition program students the board of school trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved public posterity this 24th day of June 2024 that all right I I do not have the individuals Nam but I do have so first one is Culver Joel SOS J thank you Jennifer don't yeah you're Kids Zone Early Learning Center [Applause] Station [Applause] 21 and our [Applause] YMCA but I would first I'll make please I just want to thank all of you for I mean this is just one of those things that just warms your part knowing that we have Community patrons that are going to allow individuals to make that transition and I visit these establishments and in these locations and there's nothing better that can't brighten your day is when one of the individuals that is just furthering their their uh life path and by working out there and you know co-mingling with the community and I mean I can't say how happy I am to thank you and on behalf of the board to congratulate you all for that opportunity you are giving to these indivual ual and I have to mention Marissa dubbad is here she's our transition coordinator she works hand inand with our local businesses to secure these positions so thank you [Applause] Marissa um but I thank you all for uh carrying on our mission and vision of inclusion into the community because we know that's the destination for our students so it doesn't end when they leave us at age 22 um so the fact that you include them and make them um feel that sense of belonging I really appreciate that so thank you so much for your efforts [Applause] uh item three on tonight's agenda is our Patriots comments we have none this evening thank you Diana we'll move on to item four our consent agenda Dr ter thank you for your consideration this evening we have our regular business meeting minutes from May 20th and our executive session meeting minutes from June 11th uh 4.02 our Personnel agenda and then 4.03 the voucher registered checks as listed for your consideration this evening you've heard the recommendation of the administration for approval of the consent agenda may I have a motion so moved second motion by Miss Basin second by Mr Smith uh questions yes Mr Angel would be able to take 4.02 separately please thank you Mr Vasser uh so we're going to go ahead and move forward with the consent agenda items 4.01 and 4.03 may have a motion for approval of those two items make that motion second motion by Mr Vasser seconded by Mr Smith all those in favor of approving items 4.01 and 4.03 please say I I those opposed motion carries 4 z uh item 4.02 the Personnel agenda may I have a motion uh so moov second motion by Mr Smith second by Miss Basin questions all those in favor please signify by saying I I those opposed nay motion carries 31 thank you item five tonight is our action items 5.01 we're going to see a lot of Mr Hardman here for the next few minutes approval to apply for and receiving funding from Project Lead the Way launch Elementary Grant in the amount of $4,900 uh per Elementary School Mr Harman can this count as a buy my comments we could work that out we we just mentioned in a brief executive session about how um if anything should be allowed by the state it should be to put all the grants together being that you're not going to do it so but obviously we'll worry about that after the election in November all right well the first item I'm bringing to tonight for approval a grant from Project either way plw uh with the U Elementary School stem program that is going to be starting this coming year that kind of finishes out the entire PLT uh uh we have pltw at the high school for College and Career Readiness courses we have pltw called Gateway at the middle school that we have had that for a few years and this will complete it and this is the elementary plw which is called launch and you can see the sequence of the courses that will be uh part of that with that the uh pltw organization does offer $4,900 per Elementary School for Teacher participation professional development and that is the grant that I'm seeking your approval tonight to apply for and receive the funding you've heard the recommendation of the administration to apply for and receive funding from the Project Lead the Way launch Grant in the amount of $4,900 per ele Elementary School for staff participation and professional development expenses may I have a motion so moved second motion by Miss Basin seconded by Mr Vasser question or discussion all those in favor please signify by saying I I I those opposed motion carries 4 z Mr can you move the mic closer to you I move closer there thank you item 5.02 approval to apply for and receive funding from the Challenger Center Grant Mr Harman since the Inception of the Challenger uh Center uh cown Point schools has participated in the uh invest or the simulations that are there uh we actually a few years ago Incorporated the GR five um um simulations into the into the curriculum at uh the elementary school and so every year there's a grant that's offered to offset cost for that and that does include uh uh the way it's calculated is they do try to get business donations for the Challenger Center and then that amount of money is divided among the schools so again this year we bring uh to you the Challenger Grant uh for our fifth grade students uh for them to uh participate in this to participate with the support of the Challenger I would uh say that when you look at the documents that that are part of that MacArthur does not show this the simulation that is because U because of their longstanding U participation with the Challenger Center there was some money that came through from the to the Challenger Center with which they provided to MacArthur to actually offset the entire cost uh of that so uh so if you see that uh just know that that was why that took so we're seeking your approval tonight uh for to apply for and receive the funding uh from the Challenger Columbia grant for our fifth grade students you've heard the recommendations of the administration for the approval to apply for and receive funding from the Challenger Columbia Grant to support fifth grade students attendance at the challenging Learning Center during the 2024 25 school year may I have a motion move second motion by Miss Basin second by Mr Vasser question or discussion all those in favor please signify by saying I I I opposed motion carries 4 Z Item 5.03 Federal title grants pre-application Mr Hardman yes thank you um as we approach the uh allocations for our Title One title two title three title four uh grants these are federal grants that are distributed through the state of Indiana there is a pre-application process and in the in the over the last three years instead of uh having uh information that was pretty redundant in number of the grants they buying them for this preapplication and uh as you took a look at that there's amount of a lot of information that that we provide about our programming uh and how we're going to use the funds what our goals are and uh we are now once we I submit that uh pre-application uh Pere approval uh then we are in line to receive those allocations and begin actually uh doing the budgeting with the the allocations that we'll receive from those from those grants so tonight I'm ation uh to submit this 2024 2025 preapplication for the federal funds you've heard the recommendation of the administration for authorization to file for the 2024-25 pre-application as the first step to complete and submit applications for the federal 2024 25 title grants I 1 a i c 2A 3A and 4 a may I have a motion for approval so moved second motion by Mr Bor second by Mr Smith question or discussion all those in favor please signify by saying I I those opposed motion carries 40 5.04 approval to apply for and receive funding from the Indiana Department of Education formative assessment Grant 2024 2025 Mr harv yes thank you Mr President uh again this year we do have an opportunity to uh apply for funding this is the non- competitive grant for our formative assessments a change this year uh with the formative assessment Grant uh especially for Crown Point schools as I've mentioned uh in a meeting last meeting we're going to be moving towards the I learn checkpoints which is a pilot uh and therefore we will not be giving uh nwaa map growth which we have been giving in grades three through eight so therefore this grant uh that we're seeking approval to apply for is for kindergarten through second grade this is going to be for the NWA map growth for K2 as well as the Early Learning Suite that we'll apply for and then we also are will be applying to receive the funding to administer the PSAT grade 8 and the PSAT grade n we will not be asking for any funds for grade three through eight none of the approved things we F us and the checkpoints are going to be given to us from the state to be able to use thank you Mr Harman the administration recommends school board approval be granted to apply for and receive funding from the 2024 2025 Department of Education formative assessment Grant motion for approval so second motion by Mr Smith second by Miss bason question or discussion yeah Mr Herman you anticipate grad 338 what would be used if it's the it's going to be the I learn checkpoints which are going to be three times a year it's based on a Continuum of the curriculum uh we we know that from a certain point in school year till sometime in November these academic standards and learning goals are to be uh covered by in the school corporation and then there's a checkpoint that we'll be able to use to measure how our students have learned and then you can actually give that checkpoint again to to measure again interventions and things that might have be happening for our students thank you that's very clear thank you uh all those in favor please signify by saying I I I those opposed motion carries 4 z i .05 thank you Mr Harman for all your help on those 5.05 textbook and resource adoption for the Elementary Mr China thank you Mr Angel and board members for your consideration this evening is a resource adoption for our elementary schools the resource listed supports our elementary school's reinforcement of reading instruction family engagement and building a community of readers through the one school one book style approach for the first time next year all seven schools have chosen the same book title uh the recommendation from Administration is that the school board approve the this adoption for use beginning in 20124 2025 you've heard the recommendation of the administration for approval for the textbook resource adoption for use beginning 2024 2025 may I have a motion second motion by Miss Basin second by Mr Smith question or discussion yeah Mr kacina is this for all K through five yes so for a few years now each school has chosen their own title and the entire School kind of reads that book at the same time K through five yes but this year all seven schools have uh we had a process to choose book choose the book title and all seven schools will be reading the same book so it's kind of one district one book yeah how hard is that to do to to make that selection we sat in this room uh we had representatives for each school and they had a process before kind of district meeting where they had some parents involved and teachers involved to kind of bring their short list of books and then we kind of narrowed that down then we all read three books and we landed on just Harriet so how'd you like that it was good yeah it's it's about a third grader um I think our kids are really going to like it thank you for that thanks all those in favor please signify by saying I I I those opposed motion carries 4 Z before and after school child care fees Mr G anderby thank you Mr President board members um since 2000 uh crrom Point School Corporation has been providing before and after school child care this is a self-funded program meaning that the fees that we collect for the program is what pays for all the staff um it has expanded greatly in those 20 plus years we started out a couple elementary schools we at every Elementary School now um so that requires more staff and of course we've had some pay rate increases over those 20 years for our support staff so in order to get closer to self-funding the program the administration is recommending a um increase of $1 per session from $7 to eight a session thank you Mr Jan fery the administration recommends approval to increase the cost of Crownpoint school corporation Child Care by $1 moving to $8 per session starting in the 20242 school year I have a motion so second motion by Mr Smith second by Miss bason questions yeah Mr Jan FY I noticed that it says in my line here that the fees have not increased since 2000 so it's it may be percentage wise a large leap here but they haven't been raised in 20 years is that accurate that's correct everything else is expanded except we have not raised that and it's still very I think think it's very competitive with any other kind of before after child care that's offered out there certainly seems so thank you yeah Mark so being uh eight per session how long is a session well it it it all will depend on what time they drop them off there so some children can be there for an hour or two especially after school because it depends when the parent will pick them up so um one of the things that we've prided on the the programs were very flexible so we we open up at six and they can get them in there and as soon as they can until school starts so it could so usually two hours you're thinking can that's a pretty good deal it is it really is and I just have one quick question so it does say in order to attempt to have it be self-funded so we are self-funded then at the eight per student so it's hard to really tell for sure because we'll have people that will register but they don't come every day so it's really sometimes we'll have up to close to 900 kids registered but it's just so flexible that we only charge them when they're there so which is very nice to not have to pay for that regardless thank you for that good all those in favor please signify by saying I I those opposed motion carries 4 Z thank you thank you 5.07 the ESS contract agenda Mr ke thank you Mr President and board members um not sure that all of you are aware but the crowno Community School Corporation we do utilize the SS for substitutes during the school year um every once in a while in this case it's been two years since we've had to adjust for competitiveness in the substitute Market I can share that uh this will certainly help because we've lost over 60 Subs due to a little bit of price competition with some school corporations in Northwest Indiana so we have a new rate sheet for our substitutes uh which basically is a $10 per day increase across the board uh on you know the various levels depending on what degrees they have in training so we're asking theard to approve this new ESS addendum with updated rates for the 2024 and 2025 school year you've heard the recommendation of the administration for approval of the esss addendum may have a motion so mov motion by Miss Basin second by Mr Smith question or discussion um no I do just want to mention obviously it's never ideal to pay more money or have a greater expense to the corporation but the importance of being able to be competitive and bring in good subs and make sure that our students are receiving a quality education on days when their their normal classroom teacher is out is extremely important so I I appreciate that you guys are addressing making sure we're competitive um within our neighboring community so we can draw in the best of the best and make sure our sub positions are all filled with the highest quality that we can pull so thank you for that thank you any other questions all those in favor please signify by saying I I those opposed Mo carries 4 Z student handbook revisions and additions approval Mr Kiwa uh thank you very much uh Mr President and board members of the Crown Point Community School Corporation leadership they've been working in the spring months uh to update all student handbooks for the next year you will find any number of directory changes local adjustments spelling changes some some things to kind of bring to your attention um across the board we needed to um you know change vocabulary in there largely with Power School uh and RDS uh there's also some uh updates for attendance and wireless devices so there would be no additional resources required and we want to thank our administrators for taking the time uh to update these handbooks for us we're anticipating that they will be formatted and made web ready uh for the first part of July up on our website uh that's according to Brook Allen's communication with me very recently so uh tonight uh we are looking to wave the reading of the handbooks and approve the handbooks with it suggested additions and adjustments you've heard the recommendation of the administration for a wave wave waiver of the reading of the handbooks and approve the handbooks with the suggested additions and adjustments we have a motion move to wave the reading of the handbooks and improve the handbooks with the suggest I conditions and adjustments second motion by Mr Smith second by Miss Basin question or discussion I do have two questions about the high school um student handbook with this information the cell phone wireless devices that's that's a state policy yes sir and we're moving forward with that of course uh is there any plan to get this information out to the parents and the students prior to school stud yes there will be an acknowledgement of the handbooks that every student and parent needs to take or should engage in for registration uh there'll be communication with students and resource periods and whatnot talking about the updated language but both of these will be highlighted in some messaging to parents prior to the school year excellent second question if I I'm not sure if I read this correctly student IDs are those being done away with they have them yeah it's a great question Mr basser and you and I work together in the past when those student IDs were I think pretty much originating um the manner in which the student IDs are are used is is much different it's kind of evolved from from there no longer are students scanning in for meals they're not scanning in in the library that's all done with thumb printing now and Biometrics um but they do use them to get into school events school dances to get discount on tickets so they need the ID they just don't wear them and use them like they did you know years past yeah thanks for clearing that up because it was a little fuzzy when I was doing that but that's that's it any other questions all those in favor please signify by saying I I those opposed motion carries 4 Z landscape 5.09 Landscaping at MacArthur and Timothy Ball Elementary Schools Mr Reese thank you Mr President members of the board tonight we bring uh the last step at a couple of our Construction as required by the development of those properties we are required to do some Landscaping at them to finish them off and with that uh we've done a bid and recommending hubing or Landscaping at MacArthur Elementary in the amount of 8,592 and Timothy ball $1 129,290 you've heard the recommendation of administration for approval of the contracts for landscaping at MacArthur and Timothy Ball Elementary Schools as follows Landscaping hubing land Landscaping Corp the amount of 8,592 at MacArthur and 9,283 at Timothy all elementary may have a motion for approval so move second motion by Mr Vasser second by Mr Smith questions or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z thank you to hubinger being a local company always helps when we have a one of our local patrons uh putting in those bids and then being approved for them uh 5 510 purchase teacher laptops Mr ree thank you Mr President members of the board it is that time of the cycle to replace all of our teacher laptops and docking stations throughout the district uh we used a Cooperative to get exactly the make and model that we want with a specific specifications that our teachers uh desire and so with that we are recommending approval of 8 lapt Dell Precision laptops and docking stations from electronic strategies Inc at 864,000 by Mr Smith second by Miss Basin question or discussion I do have a quick question Mr Reese is that for the entire Corporation for all of our teachers so we do it every four years for everybody all together that's correct all teachers yes thank you any other questions all in favor please signify by saying I I I I was opposed motion carries 4 Z last of ours 5.11 food to school purchasing cooperative awards for 202 2425 Mr ree thank you Mr President members of the board uh similar to the laptop purchase we also use utilize a Cooperative purchasing service for our food to school purchasing uh these are is all the food that we purchase uh for the school district for our school lunches and breakfast uh they combine uh solicit bids and receive those and then award those based upon uh the prices that they receive so with that uh we're recommending approval of the food to school purchasing cooperative for the 2425 school year I just got caught up in the spreadsheet again that was in included so bear with me getting back here uh like to uh a motion for administration recommends approval of the food to school purchasing Cooperative award for the 2024 25 school year second motion by Mr Smith second by miss bason my concerns were just I didn't realize we have like strawberry milk all of sudden become a popular thing I back in my day it was just uh chocolate or V uh white milk so I I got stuck looking at the whole spreadsheet then because I thought there might have been another alternative so it's been popular lucky you had chocolate CH we work we work pretty hard to meet the request of the students all right see see what we do for this community no may I have a uh all those in favor please signify by saying I I did I ask one question oh I'm sorry go ahead sorry yes uh Matt is the co-op thing is I think it's great uh but I noticed that in your right up here that only 95 school districts is there a reason why not to join into the schop I cannot speak for other school districts or what their motivation is I can tell you that we found this to be very beneficial to us and uh we want to continue using this Cooperative absolutely they may be part of other cooperatives oh okay well thank you all right all those favor please signify by saying I I those opposed motion carries 4 Z Item six on tonight agenda is our first one is 6.01 our superintendent's discussion groups Mr vasher Mr Smith anything from Cedar Lake or the city no nothing to report okay we'll move on I 6.02 that is our director of Grants and assessments Mr Hardman moving on to six I just wanted to just comment on the child care for a moment we have some pretty dedicated staff when you are expected to be at child also leave the school at 9:00 and be back at 3:15 until the last child leaves child care we have some pretty impressive people that do that our site leaders have been with us for number carw significant opportunity for our parents I think the flexibility comment that's as days very for our thank you Mr 6.03 director of Elementary education Mr China thank you Mr President and board members um I'll be quick tonight but I do want to thank uh the teachers and staff members who are working summer school um we are finishing that up this week at the elementary level um just want to thank special thanks to the Eisenhower and Jerry Ross administrative and front office teams who have kind of done the heavy lifting and organizing and hosting students from all seven schools um got a few students uh who are attending summer school at those two sites um so thank you to everyone making those experiences meaningful uh last thing for me just kind of thinking back this is uh my finishing up my first year in this new role uh feel really thankful uh for the year we've had and very excited for the future um but absolutely uh really just feeling grateful for the hard work and dedication of our elementary teachers and staff members um big thank you to our element team as Mr AA calls them the E team uh thankful for them and their collaboration and hard work this year and finally just a thank you to dror Terell and Mr Gan fery and the entire cabinet uh for welcoming me and supporting me as I trans transitioned into this new role thanks thank you Mr China 6.04 director of secondary education Mr MIRS had another uh thing this evening so we're moving on to 6.05 director of exceptional education Mrs pascus good evening Mr Ang members of the board just an update we are also finishing up our summer programming we have extended school year which runs through this Thursday um and uh this is our last Saturday at the farmers market with our adult students selling their dog treats we have one of our biggest sellers right here Henry in the audience if you happen to be in the area we'd love to to see you but um there's group about 60 students that were servicing this summer thank you m thank you Mrs pascus 6.06 assistant superintendent Mr G fery thank you Mr President board members uh real quick uh the summertime you think we shut down but if you get out to our our summer schools you see a whole bunch of Staff working with our kids academically there's all these camps that are going on just so it's a big thank you out to our coaches and our teachers for all they do for the kids just to keep things moving in the summer real impressive and on top of that we have our administrators that are really reaching into not only the the learning part but then taking on that role as learner we had about 40 of our building level administrators here in this building today going over various topics that they identified that they wanted to improve on such as observations some some school safety things um HR things that we're working on with them and uh it's pretty impressed to see them they they've got vacation days but they're they're coming in and not missing that those opportunities to work with us and the cabinet and directors that are are putting that together I appreciate all the hard work they're doing as well so we are getting ready for next year as we speak thank you very much Mr Gan fery 6.07 Chief human resource officer Mr Kiwa uh thank you Mr President and board members sticking to that theme of getting ready for next year um I would like to thank the HR department uh Jean Lang and Renee Rich Mary hurt Donna Golding um for all the hard work they put in uh setting up interviews getting uh those interviews taken care of and scheduled in here and also with onboarding uh for our new staff uh that congratulation has to continue to go out to uh all of our leadership team here uh Administration for uh finding so many great candidates for us uh in in roles next year um and finally uh tiing our hat Jeremy walker uh Annie basser and Susan Valentine who have already hosted um some training sessions this summer getting them used to the learning management system so it's just amazing what our faculty and staff um do to support our new folks coming on board and um we're excited to have them uh engage in the new teacher Academy which will kick off Wednesday July 24th so final touches on that uh coming up here in the next day or so so just thank you to all involved with bringing so many new great folks on board to the Crown Point Community School Corporation thank you Mr Kiwa 6.08 Chief Financial Officer Mr ree thank you Mr President members of the board I'd like to recognize Mike molaski and his staff um what they're doing this summer with the what I'm going to call oppressive Heat at this point and uh keeping the Lawns mode and and moving all the furniture in and out both the furniture that we're disposing of and making arrangements for that and then also coordinating the uh new furniture coming in that they need to get set up uh they're doing a a fabulous job of getting things ready to go for for next school year and I can't thank them enough uh doing it in some un unfavorable conditions thank you Mr ree 6.09 superintendent of schools Dr Terell so this is the first time we've been together since our school year wrapped up for the 23 24 school year want to thank our teachers administrator students parents uh for a successful year and and all the work that went into it um hard to believe we're already looking at starting the next school year but it happens that quickly also graduation want to commend the high school admin team teachers uh maintenance custodial staffs everybody who out put on that great event um just a just another example of Crownpoint schools and the Excellence that we strive to obtain on a daily basis so thank you to all of them thank you Dr Terell uh item seven other business of the board um other than finishing up uh Dr Carol's uh evaluation um hasn't been anything recently um got some other stuff starting up here in July um keep you a brush of that information but anybody else have anything else that we could think of it's summertime right we're supposed to have it off as board members as well I uh item eight board statements of appreciation and recognition Mr baser anything this evening nothing this evening thank you Miss bason uh I just wanted to quickly say um I know Dr Terell already spoke to graduation that went off wonderfully and for the second year in a row that I've been a part of it there have been weather delays um where a call has had to been make made to change that date and obviously that's never ideal for the families involved having to postpone those things and they've got you know family possibly coming in ETC but um second year in a row I have to say you made the best call so I'm going to ask you what you're using for your weather prediction service because I've never seen anyone so accurately get a prediction and make those kind of calls so um kudos to you for making that hard call and obviously the right decision for everybody it was um a wonderful event Mr Marik did a great job um heading that up but obviously can't be done without all the manow behind getting everything set up but um it was a wonderful event so thank you again for for making those tough calls and and please share where you're getting your weather advice from it's acuweather.com and thank you for Sing singling me out as the one who made that I'm just kidding it happens that's right it happens one way or another so thank thank you m b when I received the text to relay to the board the meeting of it I said uh I am just checking in Mr marsenic on what the plan was I said I one nothing to do with in in making anything towards this decision if you could just let me know so I could relay that information to the board I would greatly appreciate it and the next thing you know I was in a conference call because he was having a meeting 20 minutes later with all of his staff to determine what they were going to do so just to give you a little behind the scenes on that's not one individual's call but yes yes all right we will um Mr Smith anything I do not have anything else this evening please enjoy your Summers as um obviously there's not much time as Dr Terell mentioned before the start of the next school year so with that I'll look for a motion to adjourn motion by Miss Basin second by Mr Smith all those in favor please signify by saying I I those opposed motion carries 4 Z for

e e e e e e so when those two staff members retire um SSC would hire higher Replacements yes correct we would pH phase that out just B sure I understand um we'll continue when they come in if we approve this that they have to hire our people to you correct yes every nobody loses their job correct y e e e we do PL little tomor question all right thank you nice to meet you thank you all right all right we have approval request for sign sign Works proposal yep so in your packet uh is a is a proposal um this was part of the bond uh 2021 um project and this is for uh to update some Aesthetics add some graphics um reskin the the East entrance of mac and Alley um add some add some we're gonna add some paint we're gonna add some some lettering that lights up just continue to enhance or finish and finish up um what was taken care of uh through the building project um itself one of the really neat things also the uh the connector of the ramp you walk up the ramp from the old high school uh towards macale is we're gonna have a historical timeline for Green Castle on the wall to show just some of the different periods of time and just some of the different people that have influenced our school district so kind of a a neat nice nice little thing um hopefully bring up break up a little bit of that institutional feel right because when you do things and make things fresh paint walls like now we have to to color and make it more kid and and staff friendly so we have a proposal from from them we've been working with them obviously on The Branding and and that General cleanup that they've been designing and I'd like to uh go ahead and give them the go ahead to uh get started on improving some of those spaces sounds like a lot of nice things like the idea of the timeline that's the window film yeah it'll be a similar purple to what we used in the other areas and that'll be in like the science hallway history hallway and then on the roll up garage door by the weight room just to add some color in those areas where just start yes a little update going to be nice okay can I get a motion don't move I have a second have a motion and a second any further discussion hearing none all those in favor any opposed motion will carry I have approval request for the 2024 2025 meal prices yep so as a discuss in this time of year obviously we have to work with the doe Food Service um to review Food Service pricing uh for the following school year as you remember last year we took a we did take a small increase um 10 remember was 10 cents um for we increase meal prices andet at all of our schools um obviously we know that um inflation has been rough and tough and we have to make sure that we are able to run sustain our food service program and and cover our costs and so I have a recommendation here for a 10cent increase in the cost of breakfast pricing that's across the board um for next school year and then a 25% um cost meal price increase uh for lunches at all of our schools so Elementary uh lunches consisting TZ rth de Meadow be $3 35 high school middle school $345 and then breakfast um at each of our buildings a do my recation that the board approve these M price increases um that way we're able to catch up we're still behind Trend uh Statewide what's that yes yep thank you and we do have updates to allart uh pricing increase we didn't necessarily increase uh every item but we do have some updates for high school and middle school and then we're going to give something a try next school year at our elementary schools on Wednesdays and Fridays um we won't offer the full array like we do at middle school and high school um but we are looking at offering some additional snacks that students can purchase as well so it would be my recommendation approve the olar pricing increases as well as the student mu price increases uh for next everything is going up all right can I get a motion to approve I'll make a motion that we accept a new prices and that we accept the new prices on the second right I have a motion and a second any further discussion all right hearing none all those in favor I any opposed none motion will car I have approval request for special services which includes a 20242 death and hard of hearing services contract with Pro Care and 2022 24 and 25 language special services contract with St Joseph Institute for the de y so what we've been doing the past couple of months is we have more or less considered kind of some specialty services and these are hard to fill positions for for all school school districts um and um certainly sometimes you don't have enough to support a full-time person in those areas U but we want to make sure that we're able to provide all the services um that our students need and I have a recommendation here from Mrs Sullivan to move forward with Procare um they'll be paid for through our federal 611 Grant and then in addition to that obviously the language specialist Services contract uh St Joseph St Joseph Institute this is not uh anything that is you know 180 de different from how we have been operating and so recommendation board has presented all the extra hands you this is pretty straightforward okay can I get a motion we have a motion in a second any further discussion hearing none all those in favor any opposed motion will carry I have an approval request for the second reading of the Neola Vol volume 36 number one please tell me I don't have to read through all those good great I don't think we have the time tonight somebody bring a lunch so we presented those to the board uh for first reading last last month um a lot of those are consolidation of um a board policies from multiple different policies into a into a singular policy um um obviously the others are resoling changes in state law federal law um and I would make the recommendation that board approve these updates so that way we're able to State and I'm sure that Mr Cox has read through every one of those I have very good all right I make a motion to approve the MU policies second all right I have an approve I have a motion and a second do we have any further discussion all right all those in favor I any opposed motion will carry and I have an approval request for some donations United Way of Central Indiana to tanicus intermediate in the amount of $1,500 sounds like it's pretty straightforward pretty straightforward we'd like to accept their donation and thank them for donating support our kids as always always thank you for your donation we appreciate that can I get a motion to accept second a motion on the second any discussion hearing none all those in favor any oppos motion carries big thank you all right other business okay um I just I like to take this time uh first we need to talk about uh July our July meeting for next month I believe uh comes up for election of officers yeah so our July month is the board reorganization meeting so we will you know we set our attorney approve our Treasurer set our meeting schedule for the year uh elect officers and just conduct all those uh business business items um we'll also be welcoming a a new board member like to graduate Cather Dory um being appointed to the GRE Castle school board and then um just like to thank Brian Cox and thank Mike White for serving uh Greencastle schools and just supporting um our students and staff as well I appreciate that absolutely thanks Brian thanks Mike and welcome Mrs D okay I have no other business to come before the board I'm make a motion at you're going to make the motion all right second and you second the second all right very good we have a motion in the second do we have any discussion on the matter I like that hearing none all those in favor any opposed motion carried good night everyone thank you for your patience tonight I appreciate you guys very much welcome thank you for being here sorry it's hot I don't look at that that you K I am now