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at Lawrence Community Park have a parade a fish fry DJ fireworks all the things and so I will be there and so should you so yes that is a park subate as part of the parks update I might ask um we often use the Belzer parking lot for staging and I sort of think that might not happen this year given the state of the parking lot and and what's the plan the West Side the west side of bower will be open so we'll be able to use part of that uh part of LC that's open uh we may have to revert to the other side of uh the West west side of LC so depending on how much we have done prior to that okay thank you thank you for that and and policy Miss dun as you all can see um duser harsher has presented us with three policies for our review that we will vote on um at our next meeting correct and then also got some handy dandy notes um in the coming weeks we should receive the next regular policy update from niola and that update will address other policy revisions from recent legislation so that is where we're at having said all that we will move on to our action items um approval to of the request for permission to send RFP for Energy savings contract Madam president Dr Smith members of the board will recommend the board approve the request to send out an RFP for guaranteed guaranteed Energy savings contract project as presented so move go ahead so moved second any further questions all those in favor I I oppose the eyes have it we will move on to the approval of permission to send an RFP for um Construction contract for cresty Forest BL and Castle mam president Dr Smith members board recommend the board approve the request to send out an RFB uh for CMC for Force Glenn cresview and Mary Castle as presented so moved second there are no questions all those in favor I I any oppos the eyes have it approval of permission to dispose of vehicles Mr miles thank thank you madam president Dr Smith members of the board at the June 10th uh meeting we presented to you a list of five vehicles that at this time we would uh request the board approve permission to dispose of so moved second we moved and seconded all those in favor I any opposed we will be disposing of those vehicles uh approval of the resolution for disposition of property so moved oh not yet give it to us first thank you madam president U as presented earlier tonight show on the road can you hey understand excited at this time I recommend that the board approve the resolution to dispose of property so moved second properly moved and seconded um if there's no further discussion all those in favor I any oppos the eyes have it and we'll move on to the approval Mr miles to transfer funds at this time uh I recommend that the board approve the transfer of funds that was presented earlier this evening so moved second properly moved and seconded if there's no further questions all those in favor I I any opposed have it approval of classified employee handbook update Miss Johnson Madame President Dr Smith and members of the board approval is sought for the approval of all of our classified hand BS so moved second properly moved and seconded all in favor I I I any opposed the eyes have it and then we'll move on to the approval of the student handbook updates Madam president Dr Smith and members of the board at our last board meeting you were presented with updates to our student handbooks and I am requesting that those updates be approved as submitted so moved second properly moved and seconded all those in favor I I any opposed the I have it um approval of our student school calendars Mr Kik and Dr BR Madam president Dr Smith members of the board at the June 10th board meeting work session we presented to you the 2025 26 and 2026 27 school year calendars as we recommend that those are approved as so moved second go ahead you take it Chris I have a bunch properly moved and seconded all those in favor of approving school to calendars I I any opposed eyes have it Madame President I move we treat action items 5.9 to 5.15 as consent agenda we have a second second properly moved and seconded all those in favor of items 5.9 through 5.14 as a consent agenda I I I any oppos they are a consent agenda and I move approval of the consent agenda uh and I will I will say a correction was through item 5.15 not 5 okay yeah okay thank you okay um so do we have uh a motion did we have a motion on the table to approve that consent agenda yes I move approval of the consent agenda Madame President second properly moved and seconded all those in favor of approving the consent agenda I we have approved the consent agenda we have made it to our board comments don't all rush to the mic at the same time who would like to speak first I'll choose Miss Norman okay I'll keep it short and sweet um thank you to the board and Dr Smith and the cabinet everybody for a good um and productive executive session today um thank you to our staff who's um finishing up the last week of jump start um and I hope that everybody has a good and rful break around the upcoming holiday weekend oh I'm happy to go uh yes thank you so much for Jumpstart because um even though her mother uh is on the school board and often uh misses deadlines um so thank you for getting MAV us into jump start it made our first part of the summer much more seamless so thank you for that uh just wish everybody uh a good uh July as we wrap up our our year and also to say happy Pride it's the end of pride month so thank you Miss I um just want to Echo my fellow board members words I also would like to say thank you to the district for always being at community events I had an opportunity to catch the tail end of the juneth celebration um and was honored that our district was one of the sponsors and so just thank you um for just showing up when it matters and all of the things here in Warren toown ship um yes that is it oh and also just want to say that we will be at the parade so as well as a lot of These Fine people so uh Miss Pucket is was not wrong be there or be square because there's going to be a lot of fun there bring us water and we'll throw candy at you yeah Miss bucket I Echo all the sentiments that were made you're appreciated and get you home board um thank you for a terrific executive session and that includes all of the um facilitators and administrators who helped with that um I would also um I am really looking forward to that July 4th parade so I'll say it again really looking forward to that July 4th parade um pretty gets pretty warm um and but what I'm truly looking forward to um is the HVAC working at Lawrence Central on July 15th 16th 17th and 18th for our Lawrence learning Summit very excited about that um it's remarkable that this District offers um a veritable um Teachers Conference right here in Lawrence for our own um with Stellar speakers I'm very much looking forward to those keynote speak speakers and thank you for all the planning that goes into that um and I mention that because that will occur before our next meeting um on July 22nd at 7 pm.

ains here Eric is absent uh three here Mr M rugz here miss Olson here Dr Sto here Dr CH absent and I'm here [Music] okay second motion all those in favor all those opposed passes 4 to2 to the flag of United States of America the stands Nation first and only it on the agenda this meeting is Mr President members of the board um public is a public heing to present the 2025 proposed budget for the AL UniFi School District number 15 all districts shall prepare the proposed budget and summary of the proposed budget as Allowed by State Statute ar5905 the district should post a standard 24-hour advance notice of the board meeting and hold a public hearing this is a budget hearing for the 2025 proposed budget there is no board action necessary at this time however we want to take this time to you all know this gentleman to my right he's our consultant our our finance CFO consultant and true professionals he has a presentation for all of all of us on the proposed budget for fiscal year 2025 I'll turn it over to Mr Tyler Moore Mr Moore thank you president Hopkins members of the board ton I will be uh this evening presenting the FY 25 propos budget go the next slide so here's the agenda just a quick I'll do a legislative update um the legislature did um complete the K budget last Saturday at 10 pm.

there additional weights on top of that so um that's all factored into this formula that I kind of rolled up um and how you get your Revenue control limit so you take base level amount you add in all your weighted add-ons times your ADM and you get your Revenue control limit so this is really truly your budgeted annual year byye number the $3.4 million um so the raises that we just talked about yes we and considering your annual appropriation all those increases that the board approved are within that Revenue control limit um now we add back in our our budget Bal carry for this is what we're carrying over from this year we're anticipating I'm kind of estimating because we're still finishing paying some bills we have until August 31st to finish our incom period you utilities often come in a month after and so we're still paying bills but um we we have to estimate um on the forms where we're going to end so we're anticipating ining the year with about $843,000 in reserves from this year in the ml budget and so that will carry forward into next year um like I said we're not budgeting to spend any those right now we're just uh maintaining those as reserves um it's good practice to have reserves in the case if something comes up right any emergency um that's about 20% of your total budget that's a very healthy Reserve um that is down a little bit from from last year um we had some one time Appropriations 24 budget that are coming off now um and then we had a satisfy some Grant close outs that were not closed out in time we to use some that to satisfied uh some of those obligations the add-ons this is a prop proposition one two3 um that will be going away in 26 so this the last year for that add-on 33,000 so that getes you your total General budget limit $4.3 million um you can see we revised to in May in 202 was $4.8 Million that difference is $500,000 as I mentioned in 24 you had a $116,000 in onetime funding added to the budget so that's a reason why you see such a a large reduction in addition we had to satisfy several grants that we closed out in time we had exam dollar to satisfy those um I did work witho Mery Casey we have um those all kind of under control now but during the transition um some of those did not get closed out in time and so um with federal grants they're black and white if you the deadline they not satisfi so add the ml budget if you go to the capital budget again this is these are two different buckets with the capital budget um your adjusted Capital amounts the 269 that's your annual appropriation based on the formula so that's what you get annually um so this is what this is the amount that's going to go down 5% so this is where we'll be conscious of how much um we're obligating in terms of capital items and capital expenses now the good thing if you look at the next line The Bu bance carry for we're anticipating carrying forward 747 th000 um into next year again very good to have a reserve in the capital fund um large when when emergencies happen regarding capital items um if the building renewal grant program can't fund it um you're obligated to fund it and so typically emergencies in capital when you're talking about building physical tangible things are a larger dollar amount um than M than supplies and services so um you you'll typically see a larger carry forward in capital that's a recommendation in best practice the add-ons that's interest you can actually capture interest on Capital um on the capital budget so so those reserves are collecting interest and you can capture back in budget capacity so one little nice addon um you add all those together you get your total capital budget $1 million 2,616 and the difference from FY 24 to this year uh is 72,000 um as we did a lot of one time initiatives this year Gator Dr had a lot of one time things that we we went through purchased to have upgrade right they come they came in that that cycle right every five 10 years you're going to have stuff that comes up where you're going to obligate more money um but next year some of those one time things should come off and we should be um within budget and kind of maintain that bus carry forward unless we have some um looking at again 25 as you mentioned like the salary schedule adjustments those are all included in this budget package and within U the budget capacities so um again those schedules were not updated in several years I kind of we cleaned those up we were able to um provide the bo able to approve some increases much increases and kind of maintain with the level of inflation and the cost of living nowadays um the second item is something we have uh kind of looked into and we're kind of looking at expanding as creating a fiveyear capital plan going into next year so um there's been discussion about um Bond funding or like looking at larger Capital expenses um and so I think one of the initiatives is to kindy to create you what is the community feel for need um is there a need um for a field Innovation I think that's the conversations that I've been involved in or is there not and so those conversations I think can create some plans or help identify those plans and we can bring them forth back to the board and discuss those and whether um you want to seek additional funding or alternative funding sources to fund those projects or look at maybe a fiveyear savings plan right maybe setting aside some Capital every year or phasing in some of these items so um I think it will help create a vision too on where this District wants to go um with some of their Capital items and and try to you know it's nice to have a vision and goal in front of you and a root that to where everybody's going the same direction so um that's kind of the goal for next year uh is try to create that that plan and bring that back FR discuss that so was that that's 25 proposed bus I'll be happy to answer any questions one question I have goes back to no budget when you were saying that there was some of the shortfall was that there were grants that weren't get the term you used for but you said during the transition is that during the transition of superintendence that that happened or what I think it's a combination of myself getting on right there's some business manager transition um and then the the Train the timeline Clos out with the grant timelines by the time we got I got on board like some of this stuff is already in place and down the road and it's really hard to turn back or correct some of those items so elaborate he said he said it pretty well just a complete turn over just uh you know uh the budget revisions the annual Financial reports and then just getting a clear idea um everything else with journal entries completion reports working in collaboration with Pim County Superintendent school's office they also had a complete turnover like from one day to the next literally they lost their CFO from one day to the next so they have a new interm CFO going from the state level to the county level so there was just a lot of a lot of turnover and just getting everyone on the same page to the time and as that time passed County and District state level still have their mandatory deadlines of what was what was needed to be turned in she had two completely new trying to get all the journal entries in order completion reports in order making sure everything is done appropriately and that was part of just the all the change at one time but excited about this coming year we work very closely with the the county superintendent school's office with the State Department of Education grants office and now it's like a just a triangle if everyone is more on the same page and one year being together is going to really make a difference going to the second year everyone's going to know who to call who to send what to just just more collaboration more chemistry it's going to be a lot better physical year 2425 and and M we took a on the carry pretty much is carry forward like we we're going to work to build that back up um by leveraging not only the grants that didn't captured last year but new grants right I think the team has already added new grants on the board that we have been made aware of or I've made Casey and mercy aware of um so I'm optimistic that that will turn around um next we also have I can add to Mr MO our finance team is getting doing a cohort with the Arizona Association School business officials so they're up there getting the best practices training on chared accounts on grants management gme with ad um payroll practices just they're both going to be getting the best practices training that other districts also receive and we get it right from ASO on a monthly basis so we're going to have a better game plan coming in on a month-to-month basis keeping track of all of this with all the new staff at each level district county and state so just to follow Rob's question had we receive funding on that those grants and had to reimburse that funding or so we we so yeah we AO originally was accepted and received those gr fund we obligated your positions Etc towards the grant funding and then that close out either we weren't in a situation where we can close out and we didn't have the proper paperwork in and so we had to revert that funding to ml right it wasn't eligible then to reur from that Grant we move that to M to cover that so again a one time a one time issue but it does have Financial impact when you're not able to satisfy the needs or the obligations of the grant um and unfortunately yeah so explain this to like moner we receive for a grant we didn't do the accounting for it that what yeah so you yeah federal government right gives you a $100 Grant you're required to do meet all these obligations right from a district we have to have registration with s.gov we have to have um we because we're not an entity that can talk directly to government we have to go through Arizon Department of Education so they have rules and timelin so that $100 Grant we're like okay we got a position in it right we're going to pay a sement for Angelina right this year all right we do that we pay Angelina now we go to close out that Grant and ab and fed says wait hold on a second you didn't submit this paperwork in time you didn't submit the proper close out paperwork you didn't tell us what your account are spending this money on the grant timeline's over after we had that conversation and then they they will not reimburse so fortunately we have to take that $100 pay for it from them know and then you know get that grant money back to the F so it happened on a couple different grants unfortunately this a big deal eom a lot of money or little money or $100 uh we're talking you know up to $100,000 because we title one was one of the bigger ones that we that we had referred back um and that provides a significant amount of positions for this District there's several positions and supplies that we this District utilizes that Grant for so yeah it was it was unfortunate and you'll see it reflected in the audit reports um just the the lack of issues with the transition unfortunately that's the reality of what happened and we have a plan going forward though to rectify this and and try to rebuild those funds so you have it all under control for now I'm very optimistic 25 with not only um Gloria and ginger but Angelina and Casey and Mery I think we're all a lot more cohesive um we kind of set up different um kind of layers so not only have we're not just one person doing something right we all have knowledge of how to either do a requisition or complete completion report so um there's cross training involved so I leave you know St you nothing will will fall off and I think that was the case of what happened a lot of knowledge with one individual that individual leaves it's at the Mery unfortunately we have that $100,000 Mark for din the bo next year is there any more questions discussion on thank you for yeah but they Elementary level I don't have a teaching background okay I'll make a motion to second allst [Music]

here Mr Gatewood pres Miss Johnson pres Dr Mario pres Mr cler present Miss Simon present Miss vmou present please stand for the Pledge of Allegiance I pledge alance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all do we have public comment we do okay 4.1 public comment on behalf of the Board of Education I would like to thank the public for attending tonight's meeting we value the feedback we receive from our members of the public and encourage everyone to take an active interest in their Public School System residents interested in speaking to the board this evening are asked to have completed a comment card and presented it to the secretary to the board when the secretary calls your name I ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to five minutes per person and that no discussion of personnel matters stating staff names or responses to your questions are permitted the board does not participate in discussion during public comment follow up to your questions or concerns will be addressed by Administration through the contact information provided on the comment card thank you Tina chti thank you thank you hi hello I'm a Montgomery resident I've owned my home for 16 years um I do have a student my son Jason Marin legal guardian for that attends this school I'm also licensed f parent so I am here I have a couple of questions I hope they can be answered um and would you like me to start to ask my question you can ask them but we cannot participate in terms of that but you please feel free and then we will have someone get back to you with the answers I appreciate your time the first question I'm asking are what are the policies for teachers and social workers obtaining information regarding a foster child's case information The Agency information uh and caseworker information my second question what are the policies regarding staff such as a teacher or social worker questioning or asking a child information regarding non-school subjects or issues in regards to the home without a parent or foster parent being present my third question what are the pal policies for a teacher or staff member sending emails to a parent or foster parent um regarding meeting a student outside of school setting meeting the student at the home or requesting to meet the child at a daycare center my fourth question is what are the policies of giving child a child gifts um whether clothes things like that um without permission from the parent or foster parent par um I just in regards to me being a foster parent I feel that we are treated differently because the children are not our actual biological children they are HS of the state however they do have biological parents that do have cases that are open within counties of the state of Illinois and um I have questions regarding those issues um so that's why I came here today to address um and that is also for my foster parent groups that I belong with as well so I thank you for your time um and uh like I I do enjoy this community um and I uh you know parent and interested in getting these questions answered and we will make sure you do thank you Miss Gentile thank you thank you thank you Wayne harburger good evening Wayne harberger uh my youngest just graduated a couple weeks ago so one less headache um with the school district I saw some things on May 25th that I have to question uh and then I saw a Facebook post celebrating the completion of the tennis courts and so when I go back to the original conversation last September there was a budet and then oh we're going to have to spend another 500,000 when I look at the paperwork that was presented by the building and operations team if you didn't make that spreadsheet you couldn't follow it so I sent an email a week ago I've seen zero responses so I I have to want and I had this problem last fall and nothing was done about it so I have to ask the question do you really care about parents Guardians and taxpayers because I can't count how many email EMS I've sent on this topic and I don't get responses so if you were to read my email which I will forward to all of you my real question is when are we going to go back and write a full summary of what was the project timeline when did it really finish and then a full accounting of what was budgeted and where are we really finishing because as a taxpayer this looks like a massive overrun right and over the past decade all I hear about is how broke the district is is so I'm going to challenge you to go back and tell me what was the timeline and what did we really spend on the tennis courts and the track projects I'm not saying that's not important but as a taxpayer someone needs to be held accountable for running projects in the same report in the same 25th May document the the team was very critical of the contractor okay the contractor didn't have enough experience doing this that or the other okay I have to ask is the building and operations team you have in place do they have the experience to run these $250,000 projects and I wasn't going to go there but your team went there first so I'm going to ask the question is your building and operations team qualified to run these projects I have my own opinion but I think you need to reflect on that thank you second comment sorry yeah so second comment I'm looking at the agenda for tonight so under 8.6 approval of Fleet refresh I noticed it said Fleet refresh plan I noticed it's $150,000 for three vehicles I see no RFP I see no RFQ I see three bids from early may I see a had andrid quote last Friday I I see nothing informational this looks last minute it looks rushed the Optics are bad should it not have been an RFP RFQ informational previous meeting and now action this it meeting I'm not saying anything's being done wrong but the Optics of how this is being rushed through do not jive with the policy statements that say anything over 25,000 needs to be put out to bid thank you Lata I just want to make a comment to you as board president are you commenting on well can I I'm going to ask you to make it during your board com com problem yes thank you let's see all right so F moving on to 5.1 we'll ask Dr k k to give us uh her report report and um standing in for superintendent Dr katti so good evening um today's agenda is relatively short um we did add this meeting um because there's some immediate needs for board consideration and action um as presid president similon mentioned on behalf of Dr katti I'd like to share the following information so across the district our operations and janitorial teams have been working hard to construct Paint clean and move things around to best address student and staff needs for the upcoming school year um we really appreciate their extra time and commitment um we are so excited um upcoming this week um our student artwork will be revealed at two outdoor public art displays courtesy of the asgo cultural arts commission so Thursday June 27th at 6: p.m.

to 1: p.m. at plank Junior High this event is free and open to all area parents pre-registration is required parents can Cho choose two of four learning opportunities child care and food will be provided along with information on community resources to assist families and giveaways and raffle prizes learn more and register on the district website and I just want to add um it's not on this but one of the guest speakers is Mr Ernest Crim one of the most uh bright and engaging Educators that I've ever had the opportunity engage with and I hope everybody um comes out and listens to him speak I'm very excited about parent University too so me too um our district had an incredible presence in the prayer Fest Parade on Father's Day over 200 students parents and staff participated sharing giveaways and Par parade goers with parade goers um vehicles from transportation and operations along with the high school bands and cheerleaders also took part in the parade it was a fun time tomorrow Tuesday J uh June 25th from 5:00 to 6:30 the Northern Illinois food bank will host a mobile Pantry drive-thru at Lakewood Elementary School the pantries opened all area families who can use additional food no ID address or proof of income is required this is a first come first served event while supplies last before I read this I'm going to say Dominic nice shirt I guess I need to call you to make sure that we don't show up with the same stuff anymore we didn't get M yeah come on D see either I'm copying you or you're copying me right okay sorry uh hey people it's 7:30 at night but maybe you have not grab dinner yet and if you have not oh I have something exciting for you epic exceptional parents of exceptional children would love for you to stop by Riverside Pizza Riverside Pizza down on Douglas right you can do so until 11: pm tonight tonight only tonight only yes and the funds raised from any dine in and Carry Out order will help support special needs programs at Community Unit School District 308 Riverside Pizza you have a very good radio voice all right so we'd like to thank uh the many Community leaders business owners elected officials District leaders and many more who joined us at our first annual District dialogue business breakfast on June 11 it was amazing uh the morning included great networking opportunities and a chance for attendees to hear from our students our principles District leaders and about the amazing things that are happening in our district collaborative events like this one are important for expanding opportunities for our students throughout the community and we're excited about all of the faces that were in the place it was a great event yes yes that was really great okay our human resources team is hosting open interviews specifically tailor tailored for those looking to make an impact in our operations SL maintenance and transportation departments if you're interested in a career as a custodian a bus driver crossing guard or bus monitor secure your interview spot for Saturday July 6th 30 minute interview slots can be booked online visit the calendar on the district website for more details our school food provider airmark is also hosting a hiring event for food service positions across the district visit asgo High School this Thursday from 10:30 to 3:30 or Friday from 8:00 to 1 check the district website's announcements for more details okay moving on to 5.2 board member comments all right would you like I I just wanted to share I think maybe we have missed an opportunity with our community to to explain better how we are utilizing our committees now um because um I know we don't answer uh um public comment but a lot of the things that were discussed in there have all been done through our finance and Facilities Community I have all of that information available so I would really like us to somehow communicate to the community that we are we have a really good um working process with our communities now our committees excuse me now and I think maybe that is indicative of the fact that we haven't communicated that as well as we could have I have a that's a great point and I have a suggestion on that and that is that it's just something for us to ponder I don't think we have to like do a motion or anything right now but maybe every board meeting we can announce hey between now and the next board meeting here's the next Finance meting here's the next so maybe that's something we could start to look into to do to maybe help with that communication fabulous because I'm very proud of the work we have done especially around rfps rfqs um holding Administration you know accountable for that and um that's really important I don't want that to reflect on them that we have poorly communicated so so maybe we can add that that might be I like that a lot yeah maybe when we do the committee updates we can say and our next meeting ISF yeah perfect time did you have anything else Jen sorry no okay I I had um conversation with um board member in another District large District I don't think they I don't know if they care for me to use their name but um I definitely wanted to share that conversation and that is that many of the many of the large districts that are not fully funded um are certainly getting wind of some things on the horizon as we get into next year right um and for those that aren't aware Chicago moved from tier one to tier two so um uh C uh uh Chicago Public Schools CPS district one is now tier 2 the rumor around the campfire is that there is going to be a concentrated effort to find some way to either get them out of tier 2 or to find a way that their funding isn't held to the same criteria that tier 2 is which means problems for us and one of the reasons why um this board member and I were discussing is because we have some large districts that uh we could certainly start talking about and talking with so um as we get into July 1 new fiscal year I think it would be wise for the legislative committee to start maybe really looking at how to have those conversations and get together um there are definitely some other large districts that are also under tier one status and if you're funneling funds to Chicago Public Schools it will affect us if it's at the um detriment of tier one schools so I I want to share that tonight um because I don't think it's just something I should have I feel like I should share that with the community and my fellow board members so okay anybody else all right 6.2 consent agenda can I have can I have a motion to approve the consent agenda please make a motion to approve all items under consent including 6.1 minutes from the Board of Education meeting on May 25th 2024 and June 3rd 2024 open and close session and 6.2 to acknowledge the foer requests received by the district second are there any questions on the consent agenda Mr gate I Dr Mario hi Miss Johnson hi Mr Cerone hi Miss similon I Mr ploger I miss venoth I motion passes 70 it's your turn 7.1 all right so in 7.1 um I have some information regarding the RFP for painting so the painting is a comprehensive body of work that is detailed in the attachment on the agenda um we are looking to start some of the painting refresh before the start of school so we will have um some of the classrooms and uh common areas ready in the school anything that is not uh completed by the start of school we will then look to um complete the painting over Thanksgiving or winter break um this comprehensive list was done in consultation with our building admin the rec recommendation um will be for the lowest responsible Builder uh excuse me bidder which was rlv Services LLC um and we will be bringing this for action on July 15th so we can start the painting as soon as possible after approval by the board questions yeah I just have a couple if you don't have the answers you can give them to me later I don't need them right now but at least noted um I see we had a company from Migo put in a bid I see we have a company from Lombard which we're going with which has the lower bid I guess I'm it's kind of a question and a comment at the same time um I just hope that we're monitoring um the services that we receive since we're going with a company that's outside of the community um that's kind of my comment and then I guess the question is you know um if if maybe we've had um experiences with any of these three companies in the past and if that had any kind of factoring in the decision as well um again I I don't expect the answer to that um right here and right now but at some point if somebody can get back to me on that I'm just curious about those two things I I love to give local business where we can um you know we're we're at that point we're returning tax dollars back into the community which I love to see I totally get saving money and I totally get going with the lowest bidder as well um that's also saving money so I I get the dilemma I'm just curious about those two things and thank you I will follow Jared I noticed that too the sgo bit or Theo company and um I think a lot of us are aligned in that like we like to see the money stay local I think there was mentioned previously of maybe offering like for local businesses an orientation to the RFP process or something like that maybe am not remembering that correctly um that said I don't have a good understanding of that process myself so I don't know how in- depth or how um manageable something like that is uh but to give our local companies uh you know a leg up per se and in in the bidding process pass too thank you thank you okay 8.1 action item approval of bills for payment can I have a motion please make a motion to authorize the payments of bills in the amount of 2,761 19487 as presented second Miss vmou hi Dr Mario hi Mr Cerone hi Miss similon hi Mr Gatewood sorry I miss Johnson hi Mr pler I motion passes 70 action item 8.3 approval of building2 8.2 sorry so fast we don't know what to do right action item 8.2 approval of District administrator contracts can I have a motion please make a motion to approve the district administrator contracts as presented second one quick piece before we vote I just want to stress again as we bring in leadership and and I know you you will do your best and you will do do this but I just want to stress that as we bring in leaders we need to make sure they're supported all of our staff we want to make sure they have the resources and support that they need so I I know you'll do your best to monitor that but it's my like friendly reminder yep Miss vmou hi Mr Gatewood I Miss Johnson I Mr Cerone I miss similon hi Dr Maria hi Mr pler hi motion passes 70 action item 8.3 appro approval of building administrator contracts can I have a motion please I make a motion to approve the building administrator contracts as discussed in closed session second Mr ploger I Mr Gatewood I miss venman hi Mr Cerone hi Miss similon hi Dr Mario hi Miss Johnson I motion passes 70 action item 8.4 approval of personnel report can I have a motion please I make a motion to approve the Personnel report as discussed and close session second Dr Maria I Miss Johnson I Mr ploger hi Mr Cerone I Mr Gatewood I miss venoth I miss similon I motion passes 70 action item 8.5 approval of network switch refresh e rate can I have a motion please make a motion to approve the purchase purchase of the data Network Edge switch Replacements as presented second Miss mmth hi Dr Mario hi Mr Cerone hi Miss similon hi Mr Gatewood hi Miss Johnson hi Mr ploger I motion passes 70 action item 8.6 approval of Fleet refresh can I have a motion please I make a motion to approve the purchase of three trucks for our operations Department from Riverview Ford in the amount of $145,000 second and can I make a comment before we vote just because I I didn't I knew that we had talked about this before this was an informational item in the June 3D board meeting it was correct and the reason that Riverview came up is that during the meeting much of what we just said we would like to keep our dollars in the community so we asked uh Mr Queen to go back and look at a vendor that was within our School District boundaries and that is why Riverview Ford was added here thank you yes so that parallels um what Mr Queen and Mr Opa shared um that it was um this particular item was for information on June 3rd um after based on board information and request they did reach out to local community members um so that is the difference between the three vendors from June 3 third and the fourth um from today um so they are going with the local vendor um and because of the current um uh level of the fleet this is a priority to move forward with this that's why they sought quotes so yeah and again I you know I we have legal requirements that we have to follow as tax taxing body and we should definitely follow all of those I you know I am still kind of a a small town person at heart though and when I go back to my small town and I see all the businesses that are no longer there um it it makes me feel good any time that we go through the through the legal process and we can return business back to the community keep dollars in the community agreed Mr Cerone hi Mr Gatewood hi Miss Johnson hi Mr ploger hi Miss venoth hi Dr marel hi Miss similon hi motion passes 70 action item 8.7 approval of intergovernmental agreement with Community cares can I have a motion please make a motion to approve the intergovernmental agreement with Community cares as presented second Dr Maria hi Miss vmes I need to abstain because I'm on the board of community cares Mr Cerone hi Miss similon hi Mr Gatewood I Miss Johnson I Mr pler I and thank you for all you do yeah motion passes six with one exstension action item 8.8 approval of intergovernmental agreements with our municipalities can I have a motion please make a motion to approve the intergovernmental agreement with the following municipalities as presented Aurora Police Department Kendall County Montgomery Police Department and asigo fire department second Miss Monmouth I miss Sim I Mr Cerone I Mr ploger I Mr Gatewood I Dr Mario I Miss Johnson I motion passes 70 action item 8.9 approval of intergovernmental agreement with the village of asigo rra can I have a motion please make a motion to approve the intergovernmental agreement with the village of asigo reciprocal reporting agreement R ra as presented second Mr Koger hi Dr Maria hi Miss similon hi Mr Cerone hi Miss Johnson I Mr Gatewood I miss venman I motion passes 70 action item 8.10 approval of intergovernmental agreement with the village of oigo SRO can I have a motion please make a motion to approve the intergovernmental agreement with the village of asigo school of resource officers SRO as presented second Miss similon hi Miss vmou hi Mr Cerone hi Dr Maria no Mr Gatewood I Miss Johnson um I Mr pler I motion passes 61 action item 8811 approval of intergovernmental agreement with the village of planfield r r a n Sr o can I have a motion please make a motion to approve the intergovernmental agreement with planfield r and SRO as presented second Mr Cerone hi Mr Gatewood I Miss Johnson I Mr ploger hi Miss vmou hi Dr Maria no Miss similton I motion passes 61 action item 8.2 12 approval of intergovernmental agreement for special education services can I have a motion please make a motion to approve the intergovernmental agreements for our special education services with the following neighboring districts Manuka deel sandwich Cole City West Aurora East Aurora and Morris Community High School District 101 second and can I ask just a quick question um sorry I wasn't here for the last meeting a lot family things but um did anything change were any districts added or anything no okay not that I know of okay this well written I yeah so I I have a comment too but I want to see if if anybody else had one um the one thing that I do want to make sure that we're aware of when it comes to our um dhh uh Community um we continue to ask for quite a bit and they continue to need resources and I just want to make sure that we're cognizant of both of those pieces um you know [Music] the the level of support from students that we are receiving today is much higher than the level of support that was needed a decade or a decade and a half ago when it comes to that program and they're so valuable um it has been uh uh a very uh rewarding um time to get to know um the community which really is is a culture within our culture and so um I think uh we need to make sure that we are very cognizant of the resources they need um and and we have such a gift here and such an opportunity and um I I certainly don't want to see it deteriorate in any way um because it is so needed so just wanted to say that thank you and um sorry I just want to confirm it is the same number of districts both for information and now okay Mr Gatewood I Dr Mario I miss johnon hi Mr ploger hi Miss Simon hi Mr ceron hi Miss vmou hi motion passes 70 action item 8113 approval of the title one schoolwide plan plans can I have a motion please I make a motion to approve the title one schoolwide plans for Boulder Hill and Long Beach Elementary and for plank Junior High School second Dr Mario hi Miss mouth hi Mr Cerone hi Miss similon hi Mr Gatewood hi Miss Johnson hi Mr cler hi can I have a motion to go back to return to um close session it's in there no sorry I'll just read it from here I make a motion to enter close session under statute 5Cs 1202 C10 the placement of individual students in special education programs and other matters relating to individual students second Miss Simon hi Miss vmou hi Mr ploger hi Dr Mario hi Miss Johnson hi Mr Cerone hi Mr Gatewood hi motion pass necess

vote so uh Mr Quackenbush thank you Mr miles Madam president members of the board Dr Smith Jeff Quackenbush with part of borberg it's a pleasure to be with you this evening so tonight you're having a public hearing on the disposal of a portion of the 5760 wallingwood uh Drive property the a portion that's under consideration for disposition is roughly four acres on which the home is located uh the remaining 10 acres that are vacant that are immediately adjacent to the school corporation existing property uh of the high SCH school there would remain property of the school corporation is not part of the public hearing this is required under Indiana Law whenever you plan to dispose a property by any governmental entity and so at this time you would have uh anyone from the community that wishes to speak regarding the possible disposition of this uh property to come forward and speak after that I will then during the resolution period uh summarize more of the resolution at that point in time but this is merely the steps to get you forward to potentially dispose of the property should a fire do we have anyone who would like to speak on the disposition of that property if not let's move forward thank you so the resolution that is in your board packet that will be considered under the action items this evening does a few things first of all the property has been reappraised uh for just the four acres since it was appraised originally for the entire 14 AC AC we had to have a second set of appraisals done just on the four acres uh with the residents those have been received and with Mr Smith and Mr miles and Dr Smith has seen those as well um if you approve of the resolution this evening that is before you it would authorize the public notice of the disposition of that to be published in the newspapers twice and then to conduct a potential bid opening of that sometime in the middle of July if there are no bids received or if there are no satisfactory bids received then the resolution authorizes the administration to engage cers International which is the broker that you've used on both acquisition and disposition of property in the past to go out and do a a public sale of that through the traditional brokerage process where a sign would be put up in the yard and and that sort of thing and sold then to anyone who would provide an offer that would be acceptable to the school corporation uh the current plan is that if the sale doesn't happen by mid July we would publish that notice of Engagement of the broker dealer uh for the property and then at that point it would move into a sale and then at that point uh at some point in future there would be a offer brought back to you all that would be accepted by the by the administration um this process can last for as long as you like uh or until an offer is accepted at that point time in addition this authorizes Dr Smith the Mr miles Mr Smith as well as the board president and secretary to execute any and all documents in connection with a sale of the property there's usually some proposing certificates that have to be signed and those sorts of things so this covers all that so I'd be happy any any answer any questions you may have regarding the resolution or the process as I've outlined I would just like to confirm that the property is still zoned residential only it is not only zoned residential only but the disposition terms require the purchaser of that to certify that they are purchasing it for their primary residents and not with any intent for non uh residential Andor commercial prop uh purposes in addition in the D we will put in there a 49-year reversionary clause uh you may ask why 49 years we'll talk about that in a second but there will be a 49e reversionary clause that says to the extent that that is not used for residential purposes during the first 49 years it automatically reverts back to the school corporation the reason we have to go with 49 years is because there's case law out there that says that you can't encumber property uh forever and so what the case law has has said as proper is anything less than 50 years you can put that sort of a version so over the next 49 years the school corporation would be protected from no other commercial or industrial or nonresidential use being at that time great so no one that currently lives on Walling wallingwood Drive is going to face uh commercial property there that's right it will be it will continue to be the Residence at least for the next 49 50 years yes great thank you I have a quick question um regarding the um appraisal can you tell us how much the property is appraised for approximately uh the average of the two was roughly $815,000 for the four acres with the residents and what is the cost associated with if we were to obviously go through a traditional brokerage firm would we pay 7% or what would be the amount that we would have to pay in brokerage fees that's subject to negotiation that has not been established at this point in time I do know that when we went through the acquisition process those fees were negotiated down from the traditional 3% uh to I think 1.75% so based on the history with the school corporation and this broker they would uh be probably aable to doing some sort of negotiated rate for that on the opposite side with the purchas with with the purchaser their purchaser broker would probably want to continue to have the 3% for to be considered to be an attractive offer thank you very much I had a question too this may be more for the district um the funds from the sale of the property which fund of ours will that go into back into that will go back into our rainy day fund okay thank you and just as a point of clarification that's the fund that we use to purchase the property that is correct initially thank you correct are there further questions if there are no further questions then we thank you and that will end our public hearing on the wallingwood park now we will G in our Schoolboard meeting would you stand with me as we say the Pledge of Allegiance of Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all um we move on now to our Blue Ribbon update Mr Smith mam president Dr Smith members of the board uh construction goes on I might add that we've had some beautiful weather uh to to move these projects uh further along but a little warm uh LC pool site work as you can see there the in uh panels are in so site work continues on and pavement here shortly uh LC pool uh tile work continues as well as finished work in the other parts of the pool uh LC multi-purpose gym actually the grid work and lighting is going in as we speak uh painting has started on the walls and the floor will be the last to be done uh Ellen front edition we're real close of making or putting in storefront uh enclosing that full structure and of course our interior work next slide uh you can see continues on as well Lin multi-purpose uh gym is complete has been turned over to the school and uh they are utilizing that uh bser we continue on with the 40 classrooms plus uh We've also moved into the kitchen the serving line and that'll be a multiple state uh renovation process uh site work out front is going real well curving is going in site works are going in stone next week we're hoping the next two weeks to have asphalt down uh bser Auditorium uh coming along quite well the stage is now being painted and finished work continues uh Fall Creek Valley Auditorium Again full renovation moving forward uh the auxiliary gym uh sidewalls that top uh basically a sound barrier is going up uh and then uh new seating and floor refinishing site work that's uh from top of the building there looking down uh tennis courts softball field baseball field uh shop putut and discus will be all new in this area LC south parking lot a lot of concrete work now being done and once uh the concrete sidewalks and curving is done they will then top coat with the finished coat uh tennis courts are get they're getting ready to put fencing up and putting the surface on the tennis court Transportation we're pretty much done there uh we moved started moving in uh uh Food Service technology and operations last week and they will continue that move for the rest of the summer but they are in their office space uh the new LCC you see there they have quite a bit more brick work today going up and that will continue we'll finish up the foundation this week and continue with structure wow that that is a lot bored um we start with some questions for Mr Smith yes Miss Lawrence first off so excited that the baseball diamonds are being renovated I just want to know are the mosquitoes going to be taken out of theing um but in in all seriousness um as we as we approach and I'm sorry to say this for everybody here who's a teacher and an administrator but as we approach the beginning of school what are our plans to ensure that the drop off and pickup lines and that all of that is running smoothly seamless because I've also spent a lot of time in in that that pick up drop offline actually the uh full east side is being uh uh as we speak asphalt and curbing going in that should be completed by the start of school so we'll move the buses back over to the east side and continue with our current uh parent drop off pickup um what do we expect the LCC tennis courts what what will be their use who will be using them hopefully kiddos but uh no as uh the tennis courts here uh we do have uh other schools that use it from time to time so maintaining them for that purpose also public use and uh actually some of the camps divide up from different high schools uh to use the extended courts there so okay great thank you um any other questions M I had a comment and a question um I'm involved with a local Lawrence based track club that has had the opportunity to utilize the newly paved um track here at LCC um complete still with the Craig cougars sign up for the old school people but um the feet I've heard great comments from people about how wonderful it was and how the track was of great benefit and use so they they did an excellent job on the track um it's just nice to see the community being able to utilize that and my question is um with the high schools F coming to the end of the of the renovation which is exciting you can see it every day um it's in the fall we will be having the is it the ribbon cutting is that correct dedication dedication okay is that an official date then for the public okay because I've had some questions on the okay October so when we share with constituents um this is our community this is when we'll be um dedicating the new high schools thank you thank you for all your work um we'll move on then if there's no more questions uh we'll move on to um information on permission to send an RFP um for Crest View oh no permission to send an RFP for our Energy savings contract thank you you thank you Madame President Dr Smith members of the board um I'm kind of excited about this process moving forward because that will put us in blue Revan phase two um the request permission to send out an RFP for guaranteed Energy savings uh contract if you recall in our blue Ren phase two uh the first priority was to do uh HVAC and control upgrades as well as Roofing and this RFP will bundle those two packages together and allow us to utilize uh a state procurement method for a guaranteed Energy savings contract and uh allow us to bundle and at the same time as a result to that guaranteed Energy savings contract we're going to be able to offset some of our operat expenses as we continue to operate our buildings the contract will cover again Priority One of the Blue Ribbon Phase 2 plan which is HVAC controls and Roofing and this contract in process will also guarantee the district to save operating costs to each of the buildings through Energy savings and there are several buildings how many buildings there were about 20 buildings did I see we actually have 23 buildings so each site will be incorporated our emphasis will start off with the elementary buildings first and can you tell us just a little bit about the process how will we pay for this um when we pay for this contract how does it work with the company we choose to manage this for us because this is a process we've not gone through before so can you give us some color and some some information about please a guaranteed Energy savings contract and is a agreement between a qualified uh provider and the building owner uh to reduce energy and operating costs of a building or a group of buildings uh specifi for a specified amount uh this is per Indiana code 36-11 12.5 that kind of guides us through that energy Contracting this is similar to the CMC process where we would hire a qualified company that will work with us and uh build the scope and the cost of that project and just like the CMC had a guaranteed maximum price we would also have that in this contract as well and they have to guarantee a certain percentage of savings moving forward based off what we're currently paying with utilities and just for the public CMC is construction management company uh construction management as a contractor and we've been using that on majority of our uh renovation projects to help us through that process right Lawrence yes Mr Smith I'm I'm wondering if you could explain for members of the public and by the way I'm thrilled that we're doing this thank you for approaching something in in you always have a mind for fiscal responsibility but I think that this is going to be a net great savings plus also Energy Efficiency for the district so thank you for that uh can you explain to members of the public why these um these roofs and uh HBS weren't covered in the initial renovation of these buildings well a lot of it was but we're almost 13 years into renovation so as we have ended up with the high school the secondary buildings uh we put a new operating system in place and we want to bring up the other buildings who had prior Renovations done where this new system was not in place at that time and we want to go back and over the next two years we'll have the entire District on one system to operate and maintain I I know you explained um when we met an executive session um earlier today that it also was during the renovation some of those roofs and HBS weren't yet due and so that was part of the fiscal responsibility and actually we do have a a roof plan in place uh roofs will expand for 20 to 25 years under a warranty and uh again over time uh we did replac them 13 years ago but still had life in that roof so this will keep us going back to those roofs and maintaining and hopefully put our entire District in a green blue State green being the best roofs possible and blue is right behind it so we want to get all of our roofs over 3 million square fet of roofing under warranty can you tell us a little B bit about our um Grant application in terms of paying for this yes we have um actually we received a Federal Grant from uh uh the federal government that deals specifically with uh Energy savings for schools this just come out and I believe there it is it is uh 2024 renew America schools official prize and what they are concentrating on is updating infrastructure and abhd AC for school districts across the country so we came across this and we have uh spent the last uh month and a half going through the process and we submitted on June the 13th and uh we will uh wait eagerly about receiving word uh about uh possible dollars that could fund this project and it could be anywhere from 3.5 million to 14 million that's that's exceptional if in fact we don't receive the grant we still will see savings from uh Energy savings that will help longterm that will help us pay correct okay any further questions for Mr Smith okay well now let's move on to that um construction management contract your permission to RFP for that for Crest View Forest Glen and Mary Castle projects which have become um available because we're we're doing our roofs we're doing our Priority One now so now we can start on our buildings mam president Dr Smith members of the board we request permission to send out an RFP uh for construction management contractor for Forest Glen Crestview and Mary Castle Elementary School editions uh the RFP would be sent out July uh first with proposals submitted by August 1st in interviews the week of August 12 board recommend uh board recommendation for CMC uh on August the 26 and this would allow us for design specs and bids for construction uh as we team up with our Architects and the CMC going through the fall and be able to bid spring and actually start construction uh summer of 25 uh we off we often uh interview Architects for each project can you explain which Architects will be using on these projects and why right exactly uh Crest View and Mary Castle we had Schmidt and Associates who were fully involved in those those Renovations and bringing back the same architect with their experience of the building to expand the building would be a benefit to us and we can hire through a service contract uh Architects uh for these projects um for or Forest Glenn uh we had ratio and Associates on that project they were with uh Forest Glenn and Oakland and we would like to to bring back then uh ratio to help us with Forest Glenn expansion as well and even though some of these buildings were finished very and renovated very recently the reason we're targeting these schools first is capacity correct yes forth Glenn we since renovation uh additional programs have been added that thus took away their spare rooms that we put in during renovation and put them at capacity level so keeping their programs as a whole and expanding uh will allow us uh again to do away with the Portables and put them back in a fixed uh uh facility uh Mary castle and Crestview uh the student population is simply growing and especially Mary Castle we have no additional space that's a good problem Miss Lawrence yeah Mr Smith I just I want to commend you and the team for being able to move this project up I know the board um pushed on this quite quite a bit both um on this de and in our executive session in the winter so I just want to thank you for um doing the best uh job you could to get our kids uh moved into a building and and out of the Portables although I know that they're very plush and wonderful Portables it's nice to have them in the building thank you further questions no okay then Mr miles can we move on please to request to transfer funds yes thank you madam president uh Dr Smith members of the board um at this time as an information item I bring to you um a request to transfer funds um this is a procedural and a statuto step that we make uh every six months uh June and end of the calendar year to uh bring our our funds to hold um so we are we are balancing um our account our expense accounts and our fund accounts so that the the dollars are flowing in the right place so statutorily procedurally we need your approval to do that later this evening and then we will report back in July with what those dollar amounts are great any questions from Mr M I just had a clarifying question just for the public to understand um this amount varies every time correctly based on our needs correct budg yeah based based on expenses our funds yes okay thank you okay then um Mr kosnik and Dr Brown could we uh move on to our board goal updates from this previous year president htin Dr Smith members of the board we bring to you tonight an end of school year update on each of the bo board goals and we'll begin with Mr notor good evening Madame President Dr Smith members of the board we always begin with your first goal which is equity and anti-racism and uh for that goal we are implementing the Equitable student outcomes action plan as board approved um the progress and outcomes are reported on the dashboard each month with Fidelity and we're moving right along with this particular goal the next goals for student achievement excuse me um not all the data is in for all of the reports and so I'll begin with graduation rate um the graduation rate goal is to maintain pardon me a 93% graduation rate while increasing the percentage of students earning an academic honors or Technical Honors diploma by 5% I'm pleased to report that both high schools are on track to reach the 93% graduation rate and we are projecting a 4% accelerated growth for our black subg group for academic honors for the rigor diagnostic goal I reported on this one in our last board meeting in detail this is our instructional goal and our instructional goal is for a rigor diagnostic score of 10.0 or growth of 2.5 points from beginning of the year to end of the year as I reported in in our last meeting this particular goal was in recalibration this year um with our Consultants from instructional empowerment we did see a 1.7 average growth for the school district with two schools at 10.0 or higher our next goal is increasing our student attendance to 95% um we did not reach that goal our average weekly attendance for 2324 was 92.3 eight% as we analyzed our data we noticed um wiins that we were much closer to 95% with our students who were in elementary school and middle school less so with our student our younger students and our older students and so that'll be the focus of our work for next year as we move to the the next slide this one is our average growth um on our I ready our district benchmarks for math and reading assessments uh the goal was 12% and I reported on this particular goal last uh at our last meeting we saw an 29% proficiency growth in math 26 proficiency growth in Reading with every subgroup at the district level meeting the goal of a 12% proficiency growth at minimum um the next one is our I ready goal and we are still in the middle of I ready testing so each of our elementary schools is implementing um a very tight I3 Focus curriculum during jump start with some individualized tutoring for students students in preparation for retesting and so that retesting is occurring this week um and so those results will be embargoed until they release by the state but I will be sharing a very detailed Report with you at that time and then our last goal is about I learn and this is a 10% increase in the number of students reaching approaching at or above proficiency so really it's about moving students out of the below proficiency category and again um those results um are embargoed until the state releases them but I am pleased to report that um each and every school had subgroups that reach that 10% goal and so much more detailed information will be coming at a future time um but we do have really good news to report for that goal our next board goal is the Strategic plan and our first portion of the goal is to begin implementation and we have just completed the end of year one of three years and we have just in our last board meeting reviewed and monitored strategic Plan update with you uh finally and a a portion of the goal is about the dashboard which is updated quarterly and we have an update that is being published as we speak and ready for the public VI and we'll next go to Miss Johnson good evening Madam president Dr Smith and members of the board tonight we proudly bring to you our HR people goals and as we begin with our first goal on professional development we're proud to report that a 100% of our staff is involved in ongoing professional development for all employees on our Equity work as we move through the HR goals our um goal of looking at our diversity with recruiting and retaining bilingual staff um we started with a baseline in 2022 at 12% and um in 23 24 ended that with 14% our racial and ethnic diversity board goal was to increase by 3% and so you can see through the years where we are and at 23 24 we were at 45% so we are recruiting but we have work to do on retention our board goals um continue as we look at retaining 90% of our district effective and highly effective certified teachers um we have all of our data in of course for first semester and this is final week for our our building leaders as they are finalizing all of our teaching staff and so we will have that to you by July 1st of how many of our teachers are effective and highly effective ending that year so it's just it's a it's a process as we look at all the teachers that have been on FMLA and there's just fine-tuning those pieces our next board goal um as we look at our first year of trying to um Implement an anonymous survey for our staff to look at our climate um looking at it at a completion rate of 80% we are really proud that we put together a districtwide committee that worked together first semester and developed questions and did the research and we actually launched our climate survey second sem and our data has been returned this spring we had a participation rate of about 35% and we are bringing that committee together to meet at the onset at the beginning of the school year in August to look at that data and then to make recommendations during the 24 25 year as to what are the areas that we will work upon and our last board goal for the 2324 school year was to create an exit interview to every employee that leaves through resignation or retirement and so we feel really proud that we have created an exit survey that is sent out to all of our employees that are leaving the district from an operations and finance standpoint we're pleased to present tonight uh we had three primary goals from a finance perspective all three goals were met the first of which was our cash balance in the education fund at the end of the year and we achieved that goal the goal was 13 million we actually had just over 16 million in that fund at the end of the year the second goal was to have a positive balance uh no negative balances in any of our funds at the end of the year that was also achieved and lastly we wanted to increase our the amount of dollars and resources that we spend with our minority-owned vendors by at least 3% and you can see we actually uh kind of um vastly uh passed that goal uh and spent uh nearly $4 million more in 2023 than what we did in 2022 so happy to present those uh those amounts tonight Safety and Security again uh a high commitment to keeping our building safe and strong we had four goals meet requirements per the Indiana code uh gold met all school buildings have have submitted their plans and certified at the State uh the second one is annual site and building security assessment uh we've done several of those yes this year and we will continue to do that as we progress forward review and updated board policies and guidelines uh District Safety Committee met and completed updates per our state statute and expand and updated an internal School plan including new equipment and and personnel and we continue to renovate as we finish up our Blue Ribbon phase one uh upgrades and security devices are in place with uh additional upgrades thank you everyone for Miss Pucket Miss Norman comments I can come back Ser have a com please do Miss Morris just wanted to make sure you wanted me and not Amy um thank you all for the work that you did this this last Academic Year to make to make such progress on our goals it's been really amazing to see um especially in some of the achievement data um while we may not be exactly where we want to be to see that we're striving to to accomplish really amazing things for our district and our students um I also uh because you know the Miss Johnson the goal the people goal has always been near and dear to my heart I just wanted to commend the staff for stepping outside of what may have been kind of a traditional comfort zone and implementing new processes I know that it's difficult when we bring in um change like this and so I think 35% even though our goal was 80% of the completion of those surveys I I I look at that as a very positive number given that it is still a statistically relevant number and would just um suggest that we continue to push on that because I think it's a great opportunity for our uh teachers and our staff to uh to make their voices heard so thank you for that no I just had a couple comments I wanted to thank the district down the thank you for that um on Safety and Security my understanding to is the Blue Ribbon updates help address upgrades to saf andur then the other thing too is I know even though we didn't meet all of our achievement goals um the data Mr not that you and your team shared with us is very promising because the needle is moving it'sing all of our and I would just Echo what's already been said I've been on the board almost 12 years and I have never seen the achievement needle move so much in such a short time so congratulations and I think um that goes out to every every building leader every teacher every assistant instructor um certainly all of our Administration thank you thank you to the teams of teachers and parents who study our curriculum and and um to you know to their commitment to Marzano and riger thank you um thank you to each division okay fantastic now um we'll go ahead and move on uh Miss Johnson to our classified employee handbook updates please again good evening Madam president Dr Smith and members of the board this evening we are proud to bring you information on our classified handbook our transportation handbook and our food services handbook and what we have for you is an outline a summary of the changes that have been made in each of those books and we've worked our director of classified staff we've worked really closely with each of those division leaders um at Transportation Food Services and we have sent all of these for a review by our attorney to get feedback and then in turn that we then get back to those super supervisors and made the necessary changes so I'll start with our classified employee handbook um the main changes there there were just two um one is which is leave without pay so that when an employee is wanting to be absent they have to exhaust all of their types of days before they could ever take a a day without any pay and per medical personal and vacation days there we just change the um the amounts to the increments of half or whole our transportation had quite a few any comments our transportation handbook had several changes and um at the very beginning on page five um we just wanted to state that it's a handbook and not a contract and the next change was more of a verbage from base one to maintenance um the next category added time theft category and just making sure we are very intentionally checking um the clocking in and the clocking out system with our employees and that there is a point system that can that is in place that would result in any employees that are not following um directions with their checking in and checking out that could be recommended for termination we have a change in the open field trips and how they are posted they are posted for our our drivers with seniority and then when drivers don't take those opportunities it's posted for all of the drivers to sign up for field trips um we've added some language with the seat belt used by students verbage per board policy so that students are required to wear seat belts and equip buses um per board policy the student Stop Parking breake verbage um just really extremely a safety um addition that the parking brake has to always be set in transmission and in New NE we have a number of changes on page 22 and 23 as our drivers have worked with their supervisors as we looked at the restricted roads and areas um that are listed below when they look at the sizes of the bus and turning left and turning right and backing up and so all of those have been listed there for um detailed bullets about those areas in our district on page 23 we have a revision to a railroad crossing procedure that buses must be facing the track perpendicularly to perform proper safe railroad crossing procedures and those are the edits for the transportation book and we certainly appreciate our director of Transportation who is maintaining a safe operation to make sure that these are included going forward for the 2425 school year and our last handbook that we' like to bring to you for information this evening is from Food Services um food and nutrition the overviews are listed for you we've just updated all of the office staff and the leadership that are new to the Food Services and with their move to the operations wanting to make sure all of those information and lines of contact overview of programs we've updated the language regarding meal elig eligibility options on page seven there's um clarification on approval of hours and the work days where job expectations can be located for employees um also on page seven the attendance acceptable methods of how an employee should communicate with their supervisor their attendance has been just outlined in a little bit more detail cafeteria substitutes and the dress code policy um that's been updated as to what's what is acceptable usage in the cafeteria for our employees good health practices um on grooming expectations kind of goes along with the dress code policy there is an update just a typo in the food board illness section and an updated injuries on the job for workers compensation and how um notifications must be processed and received once again our dress code policy on page 11 and 12 we've just um clarified what's allowable and what's not allowable cell phones um not to be used while working um in our cafeterias page 12 visitors and children n work just updating those policies to make sure we are creating safe spaces for our employees meal allowances does that policy has been updated as well as smoking vaping customer service and an employee checklist we're just um bringing this information so that once later we come for um approval that this can be updated for the 2425 school year and all employees can be able to access and go through some training and professional development on the changes to all of our handbooks thank you m Johnson any questions okay no questions we'll move on to Neola policy updates Mr harburger Dr harburger Madam president members of board Dr Smith I bring to you tonight NE special June 224 Vision packet for first reading this packet consisted of uh one bylaw update one replacement policy and one revision policy any questions about these policies or comments from our esteemed policy committee members okay accept that as information and then we're on Mr miles to our financial update and I and I would say before before you start we did just have a graduation and I do remember what you all look like in your amazing doctoral robes and so I a I apologize for that uh Mr miles thank you madam president uh Dr Smith members of the board in front of you you have our month end uh May 31 2024 Financial reports for both the general fund and the transportation funds as we present these monthly and continue to monitor them uh both funds are are in a good place at this time uh from a general fund standpoint uh our revenue is a little higher than anticipated or originally projected and expenditures a little below leading to a positive balance there uh on the transportation fund we've been watching a couple of things on this and they continue to to Trend um about as expected our expenses are just slightly higher than than originally projected but uh not terribly out of line uh Revenue in a good place and happy to answer any questions I do have one question that excuse me that I had noticed on the transportation that the contracted Services um it looks like there have been um $106,000 in contracted Services is that that we were projecting 75,000 what are the contracted services that we um that are costing so much as you can see that we only have a few line items on under our expenditures here at the board report so it does encompass a lot of different things so anytime we send out uh a bus for repairs uh that would be one of the big biggest expenses so um we're using other vendors other than our own um staff um any of our subcontract work those types of things fall under fall under that do and have a contract with a specific mechanic that does that work we use several different shops um and based on my prior prior experience over there um depending on who who um the manufacturer of a certain vehicle comes into play there um just like if you own a Ford you might take it to a Ford dealer if you own a Chevy you might take it to the Chevy dealer uh also they work on specific things um a transmission versus an engine versus you know other things so like that this also and captures uh uh our software that we use and so I know that was one of the expenses that that's kind of a once annual expense so depending on when that hits the books you know it may may accelerate when you hit your expenses and versus over the whole year thank you welome I had a question too which falls under your former role too um the uh gas prices are under the supplies materials line and that price is locked in once a year is that correct or so we we um we do some different things there um kind of depending on the market um we're we're work we work closely with our fuel vendors our fuel suppliers to to look at futures um different times and even going back to my my previous years um sometimes we may lock in a greater percentage of the fuel depending on what those forecasts look like so we could go all the way up to um you know nearly 100% of our forecast or we may go as as little as say 50% and and we can lock those in anywhere from you as little as a month in advance to as much as a year so it just depends on on what the market looks like at the time so it's it's kind of a moving moving evolving process thank youas we buy a lot of gas we we used to run about two million miles a year with our with our buses did have one other question related to finances is there a chance that perhaps in the July board meeting we could get an update on Esser as that is coming to a close of how that was spent um because I know that was a significant amount of money that was bestowed upon us by the taxpayers of as as we close that out officially um Mr noer Mr miles uh we can share with the board um uh a report on where we are we'll do that it's my understanding that we also when I said taxpayers taxpayers through our federal government the taxes that we pay into um indirectly we cover all those things we do so um just to be clear that that was not local that that was Federal yeah um and do we did have additional time right to spend that money because I understand that it was supposed to be encumbered by the end of SE September of this year but there has been an extension go ahead Mr not there's been an extension for specific Contract Services and so are we going to be able to use that extension or will we have in will everything be gone by September we have budgeted um very very well to spend our money in the original deadline that was given to us so we will see where we end up after jump start and then be able to make a determination super thank you very much great questions thank you board thank you very much we will move on then to um board member committee chair reports um Miss Norman foundations our our Lawrence Township Foundation I don't currently Madame President have any updates unless Miss Lawrence has anything to share it's done for me either yeah quiet in the summer yeah yeah I we may next time have a report out on the golf tournament and the funds that were raised from there okay so we'll move on to miss Pucket Lawrence Parks and Recreation yes I have an update um check out our Farmers Market it is in the fort B cultural campus from 4 to 7 every Thursday from June 2nd to October 6th I was there last Thursday it is a whole vibe in the sense of that you take the family there you have ice cream you have fruit you have just just cop amounts of Awesomeness and so yes the cultural campus for the farmers market peaches were actually really good too um so there's that uh fourth Fest on July the 4th it begins at 10:00 a.m.

believe seven It's a combination meeting oh so it's 5:30 okay so I'm sorry about that I July 22nd is 5:30 and will get out uh in complete daylight okay Dr Smith thank you board and that's all I have to say today what's in the meeting Madam president sound good Dr Smith all right thank you um do we have a motion to adjourn so moved second we are adjourned jinx jinx oh we got more papers

so um we are using the final forms um I've helped a couple other districts these preliminary forms but I was a well do the timing of the work meeing we we do have all the final adjustments from the legislature included in Theo budget so I'll talk about the m and capital as you guys know those are your two main formula controlled um budgets uh session shortly again controlled by the formula and student count and then we'll talk about upcoming budget conversations as we look ahead this year 25 we go to the next slide so the legislative updates so as I mentioned the the budget the kall budget pass of the legislature June 15th at 10m um if you were following at all there were several concerns that it may go well into July or August there seem to be no uh resolution as a lot of their conversation was revolving around various topics other than the budget um but it did pass um they did resolve a lot of the estate deficit so um estate deficit was hovering around 600 800 million they instituted some large scale transfers and cut a lot of onetime funding so um cuts to uh the of the water infrastructure um funding application acronym but um which last year was just appropriated 300 million they slashed that pretty much all um there was uh a do got cut 90 million um there's some other smaller scale TR cuts to the other state budgets but relatively Cas of Education was left mostly un touch so um good news for for Cas 12 education bad news for other state agencies um what was kind of appropriated in that legislative um discussion was the one thing that kind of a negative the capital increases um that were instituted with Governor juy three years ago a threeyear legislative appropriation that had Capital increasing for three years right it hasn't been touched in years we've just more recently fully made poll from recessionary Cuts back in 08 and 09 so we were looking up but the legisl made these increases now one time um so we'll be appropriating them for next year but what it means by one time they immediately come back off the budget so now we're already going to start realizing cap cuts to the capital budget um which seems like just yesterday we just made po so um that was one of the areas where they went and made a kind of a on it's going to make a one time cut to kind of balance the budget so you're good for 25 and 26 we're going to be seeing reduction in capital funding um to the tune about 5% unless some other changes happen so um there was some concern over the the building renewal grants program AO has utilized that program significant you know to the tune of you know $7 million over the last couple years with sever of your Renovations um there was talk that that would be cut to help satisfy the bu that was not so that was kind of a made whole they've been appropriating $200 million every year so that's good news um because AO you know I foresee AO continuing to leverage that Grant fund to fund hbac needs other building needs as as your budget can not satisfy a lot of those needs um the 2% inflation increase in the base level that was um that's mandated in statute if inflation's R running above 2% the legislature is obligated to to minimally increase um the per P formula so the four right now it's $495 per student they're obligated to increase that 2% if inflation's running about 2% so the state ended about 3% so they minimally appropriated 2% that's been standard over the last couple years as inflation's been rampid um throughout not only Mara but all the very um they did adjust Transportation inflation adjustment it's going to minimal effect AO uh is you don't have a lot of Transportation expenses um but it increases the per mile dollar amount that you get back for reur for transporting students um the agre expension limit um that was Exempted for 25 that's a relief um that's a there a limit it's been back in the Constitution since 1980 and so um the practice has been L just to do an annual kind of um exemption for that AG expension limit um they've been holding that as like a kind of token the legisl to pass other bills that they may want increases Ina and Stu like that so good news that was Exempted so there's no you full budget capacity going into next year there was some reform on Esa vouchers um just adding some additional accountability to people polling vouchers um but no change to the financial for that and then they eliminated the Statewide kindergarten entry assessment just another thing in there I don't know how much that affects AO but um that was a previously appropriated legislative act and that was one of the things any questions on that legislative update we saying the da Capal increases that were good for next year but we don't know what they're doing each year now it's being done here time are raises pay increases now increases last sustainable going ahead what that yeah so that the one thing about that um is your salaries and benefits are all paid from your ml operations budget so those are safe um so your Capital would be like your um budget for like physical tangible items Des chairs equipment and stuff like that so that's what will have to be addressed next 26 uh and look at what's sustainable with those annual purchases in regards to Capital items so but I have some good news as we if we go to the next side talk about some of your reserves and where you stand on some of your budget so I'm looking at the fy2 proposed budget again I took into consideration all the legislative changes so the new base level amount is is that per P you get um for student now you have that's the the base base level now AO is they get a small school adjustment on both Elementary and high school so there's additional weight on top of that and then in addition to that if you have eligible students that are considered group E we so learning disability or sp.

on the northeast corner of Maine and vanen streets in downtown asgo a small event will formally introduce the look up us weo Banner project so we are very appreciative and thank our student and staff who worked with the commission to make this idea a reality uh light Refreshments will be uh will be served at the reception and no RSVP is required um another announcement for next week our district offices and school buildings will be closed on July 3rd and 4th um in honor of Independence Day and then uh we hope that everyone is enjoying their summer finding time with family friends and relaxing okay shout outs and now we will start our shoutouts all right several students parents and staff and a board member uh join together to march in the Aurora Pride prog parade earlier this month uh boasting a theme that were stronger together the volunteers passed out bubbles and greeted attendees we hope to have an even bigger presence next year um I will say we had we had a good attendance um and it was a great parade um I also heard back anecdotally that there were other 308 students that were in other um on in in other groups and on other floats and uh they were excited to see all of us from 308 as well so um kudos to all of the people that spent numerous hours putting all that together it worked out really well parent University registration is now open plan to join in on this interactive day of learning on Saturday July 20th from 9:00 a.m.

at Lawrence Community Park have a parade a fish fry DJ fireworks all the things and so I will be there and so should you so yes that is a park subate as part of the parks update I might ask um we often use the Belzer parking lot for staging and I sort of think that might not happen this year given the state of the parking lot and and what's the plan the West Side the west side of bower will be open so we'll be able to use part of that uh part of LC that's open uh we may have to revert to the other side of uh the West west side of LC so depending on how much we have done prior to that okay thank you thank you for that and and policy Miss dun as you all can see um duser harsher has presented us with three policies for our review that we will vote on um at our next meeting correct and then also got some handy dandy notes um in the coming weeks we should receive the next regular policy update from niola and that update will address other policy revisions from recent legislation so that is where we're at having said all that we will move on to our action items um approval to of the request for permission to send RFP for Energy savings contract Madam president Dr Smith members of the board will recommend the board approve the request to send out an RFP for guaranteed guaranteed Energy savings contract project as presented so move go ahead so moved second any further questions all those in favor I I oppose the eyes have it we will move on to the approval of permission to send an RFP for um Construction contract for cresty Forest BL and Castle mam president Dr Smith members board recommend the board approve the request to send out an RFB uh for CMC for Force Glenn cresview and Mary Castle as presented so moved second there are no questions all those in favor I I any oppos the eyes have it approval of permission to dispose of vehicles Mr miles thank thank you madam president Dr Smith members of the board at the June 10th uh meeting we presented to you a list of five vehicles that at this time we would uh request the board approve permission to dispose of so moved second we moved and seconded all those in favor I any opposed we will be disposing of those vehicles uh approval of the resolution for disposition of property so moved oh not yet give it to us first thank you madam president U as presented earlier tonight show on the road can you hey understand excited at this time I recommend that the board approve the resolution to dispose of property so moved second properly moved and seconded um if there's no further discussion all those in favor I any oppos the eyes have it and we'll move on to the approval Mr miles to transfer funds at this time uh I recommend that the board approve the transfer of funds that was presented earlier this evening so moved second properly moved and seconded if there's no further questions all those in favor I I any opposed have it approval of classified employee handbook update Miss Johnson Madame President Dr Smith and members of the board approval is sought for the approval of all of our classified hand BS so moved second properly moved and seconded all in favor I I I any opposed the eyes have it and then we'll move on to the approval of the student handbook updates Madam president Dr Smith and members of the board at our last board meeting you were presented with updates to our student handbooks and I am requesting that those updates be approved as submitted so moved second properly moved and seconded all those in favor I I any opposed the I have it um approval of our student school calendars Mr Kik and Dr BR Madam president Dr Smith members of the board at the June 10th board meeting work session we presented to you the 2025 26 and 2026 27 school year calendars as we recommend that those are approved as so moved second go ahead you take it Chris I have a bunch properly moved and seconded all those in favor of approving school to calendars I I any opposed eyes have it Madame President I move we treat action items 5.9 to 5.15 as consent agenda we have a second second properly moved and seconded all those in favor of items 5.9 through 5.14 as a consent agenda I I I any oppos they are a consent agenda and I move approval of the consent agenda uh and I will I will say a correction was through item 5.15 not 5 okay yeah okay thank you okay um so do we have uh a motion did we have a motion on the table to approve that consent agenda yes I move approval of the consent agenda Madame President second properly moved and seconded all those in favor of approving the consent agenda I we have approved the consent agenda we have made it to our board comments don't all rush to the mic at the same time who would like to speak first I'll choose Miss Norman okay I'll keep it short and sweet um thank you to the board and Dr Smith and the cabinet everybody for a good um and productive executive session today um thank you to our staff who's um finishing up the last week of jump start um and I hope that everybody has a good and rful break around the upcoming holiday weekend oh I'm happy to go uh yes thank you so much for Jumpstart because um even though her mother uh is on the school board and often uh misses deadlines um so thank you for getting MAV us into jump start it made our first part of the summer much more seamless so thank you for that uh just wish everybody uh a good uh July as we wrap up our our year and also to say happy Pride it's the end of pride month so thank you Miss I um just want to Echo my fellow board members words I also would like to say thank you to the district for always being at community events I had an opportunity to catch the tail end of the juneth celebration um and was honored that our district was one of the sponsors and so just thank you um for just showing up when it matters and all of the things here in Warren toown ship um yes that is it oh and also just want to say that we will be at the parade so as well as a lot of These Fine people so uh Miss Pucket is was not wrong be there or be square because there's going to be a lot of fun there bring us water and we'll throw candy at you yeah Miss bucket I Echo all the sentiments that were made you're appreciated and get you home board um thank you for a terrific executive session and that includes all of the um facilitators and administrators who helped with that um I would also um I am really looking forward to that July 4th parade so I'll say it again really looking forward to that July 4th parade um pretty gets pretty warm um and but what I'm truly looking forward to um is the HVAC working at Lawrence Central on July 15th 16th 17th and 18th for our Lawrence learning Summit very excited about that um it's remarkable that this District offers um a veritable um Teachers Conference right here in Lawrence for our own um with Stellar speakers I'm very much looking forward to those keynote speak speakers and thank you for all the planning that goes into that um and I mention that because that will occur before our next meeting um on July 22nd at 7 pm.

lunch is noon to 1 haris Elementary June 3rd through June 27th Monday through Thursday breakfast is 7:30 a.m. to 9:00 a.m. lunch is 11: to 12 and Mos Junior High May 30th through July 16th that's Monday through Friday breakfast is 8:30 a.m. to 9:30 lunch is from noon to 1 and oak tree is May 30th through July 16th that's Monday through Friday Friday breakfast is 7:30 a.m. to 9:00 a.m.

e e e good evening I would like to welcome welcome you all to our uh regular board business meeting for Tuesday June 25th 2024 we just concluded with our executive session so now we will move um to opening items and it's being handled just a little bit differently tonight because of the public hearing which we'll explain as we go along so we'll head for opening items number one 2.01 call to order which I just did we'll stand for the moment of silence and then we'll have the Pledge of Allegiance led by Mrs wood so can we stand for the moment of silence please please join me in the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank thank you uh 2.04 roll call Mrs Wilson Miss Lorie wood here Miss Sheila ug jetti here miss Jill humph here miss Ronda pige here Mr Chad Thompson here Madame President all board members are present you have a quorum thank you very much Mrs Wilson and now we'll move to the public hearing which is 3.01 to start with fiscal year 2025 proposed budget for adoption presentation and this is We are following state law and the way we um have this set up so we will go ahead Dr mcord with your part of this and I'm sure Mrs Betts will have another part of it so very much uh again as this is uh by Statute we have to have a public hearing related to the proposed budget for the 2425 school year Miss Betts will give a brief presentation and answer any questions you may have and Dr McCord and Mrs bets just for the um public information this is something that we have been discussing a lot over the last several months so your your your is a summarization of everything that we've been dealing with for quite a while yes yes thank you so good evening Dr McCord um president eug jetti governing board members so just to preface this presentation it is very very much like the proposed budget presentation as you have already gone through a lot of the details and we went through it um two weeks go at the governing board meeting I'll be going through the most um important slides this evening okay so to begin uh the introduction so the budget development timeline just really quick um you see at the end here before legislative session is supposed to end it now says the legislative legislative session has ended which is very good news we have a budget from the state legislature so then the proposed budget for adoption as always every budget that we present to you is strictly aligned to the Strategic operating plan and is also specifically and very clearly identified with um to the m override commitments so the student counts just really quick you can see um at the far right that this budget does assume a uh estimated student enrollment drop of about 1,200 we believe that to be conservative so as you know that's an estimate at this point in time you know that we're funded on current year counts so this could go um could be a little bit worse could be a little bit better we have beat our estimates um since I've been here so the chances are are really good that we will we will definitely not have to revise our budget down in December but we will be watching and sharing with you closely and this is just a comparison and a graphical representation so here's the M budget capacity projection and this is based on the governor's proposed budget as well as the State of Arizona legislative action so the base level amount was increased by 2% the district additional assistance was also increased by 2% however um it is considered one time instead of um ongoing the teacher experience index is the same and this is specific to Gilbert Public Schools so this is the budget capacity with budget balance carrier forward and as you remember we felt it was more important to take a look at our M budget related to um the pure ongoing monies uh so excluding the impact of the um budget balance carry forward so as we shared two weeks ago you can see that our uh budget capacity considering the 12200 ADM loss is expected to go down by about $ 3.62 million and that is exactly the same as what we presented two we two weeks ago so we also have non-discretionary budgetary increases however fortunately when we presented to you back in late March early April you approved a 0% increase to medical benefits we always put it up there because we have not seen a zero premium increase um for some time uh in addition in inflationary increases we felt that we needed to budget something there we don't have any anything that we're calculating to determine that so we uh included a half a million dollars for inflationary increases uh we do know that the city of Mesa school resource officer uh IGA has changed and we are now required to fund the entire cost of this um of the um resource officers from Mesa and then again another precaution is calculating what could be the new minimum wage starting January 1st could impact Us by as much as a half a million dollars going into the second half of fiscal 2025 before I go further are there any questions on any of them I have a question so when we have this increase for the this half a million dollars for the minimum wage increase does that also take into consideration not just those who are working for minimum wage but also adjusting the wages for those who are above them so we don't have compaction it does we've been very disciplined about any increase that's associated with minimum wages also added to the base rates of any existing employee so yes thank you you bet so the total of that is 1.3 million and then budgetary savings I shared that we have 1,200 student loss so we're expecting to have less of a need for teachers going into 2025 and remember that we're not laying off any teachers we have normal attrition that easily meets that 60 FTE expectation and then technology Services as well has has reorganized uh how they do business and resulting in about a $300,000 savings there so those are the savings associated with this budget so recommended pay increases you have already approved all of these so all staff to receive a 2% pay increase there's an athletic coach stien increase as you know the athletic coaches um have not had their stiens increased since I've been here so it's been over six years at least in addition we added a $600 per FTE stien for hourly staff in the event we are successful with passage of the m&o override in November and then um for exempt staff which would be all of our teachers all of our School principles your Administration across the district would receive an $800 stien prated by FTE again upon passage of the budget override continuation and these are all con these last two are considered one time so the total cost or the recommended pay increases total cost is about $8.4 million so overall then we need to figure out what it is what is the budget gra Gap that we need need to balance so with the ongoing available budget the projected ongoing savings the non-discretionary increases as well as the ongoing and one-time pay increases we are at a budgetary deficit about 9.03 million okay so balancing the M budget so how do we achieve that 9.03 million so pay increases funded by other funds we always look at the district globally do the 2% figure out how much Community Ed will be able to fund how much nutrition services how much Medicaid Career and Technical education all of those other funds will be able to absorb and then that's their contribution to this 2% pay increase and then the classroom site fund um as you know the classroom site fund eligible employees has increased over the years to uh include our um occupational therapists our physical therapists speech language uh therapists as well as our psychologists and so taking advantage of that the custom site fund contribution would be about $2.7 million District additional assistance transfer this is included in your in your budget document showing the transfer from the district additional assistance into M that's $2 million and then the M contribution which would be budget balance carry forward um just under $1.9 million so with these two one time and ongoing funding sources we have balanced our budget so before I I go any further are there any specific questions regarding that so I do have one question so on the classroom site fund we we'll be using ongoing money of 2.7 and then onetime money of 2.1 million 2.01 million yes sorry 2.01 million right so the 2.01 million will go towards funding the $800 per FTE one time stipended okay okay okay so classroom site fund because classroom site fund is playing a large role in balancing our budget we are sharing the details for you and you can see that in 2023 we received $750 per student $758 per student in 2024 and due to the sales tax increases in the state of the economy in Arizona the um ex the uh joint legislative budget committee recommendation is 7 $92 per student and you can see how that's impacted our funding level over time and then do note the last um the last row which shows the interest again due to the economy the larger um the increase in the interest rates we are seeing greater interest earnings in these funds as well so now let's talk about the proposed budget for adoption this does have some more changes more significant changes than on the M um m budget capacity so note that this is the budget capacity note I think I've got a yeah so note that you can see the district additional assistance toino transfer of the $2 million under the 2025 proposed recall that we also made that recommendation to you a year ago for the 2024 budget but our budget balance carry forward and our student counts were improved enough where we did not have to move the $2 million out of District additional assistance into M for the the current year um so again that that could change depending upon how how we do with our student counts um you can see the one time state aid of the district additional assistance we received that additional $8.8 million about for 20124 you see it shown here at zero but when we revise the budget the first time you will see that that um zero will change because that 2% to the district additional assistance is now one time not ongoing so that will a change you will see when we revise the budget the first time and then you can see the the budget balance Carri forward and then the interest earned it's been quite remarkable that we have been able to um earn a million dollars or more in interest in the unrestricted Capital fund so before I go any further are there any questions there no I I would just like to make the the a comment about the fact that so much of this is is um you are being Guided by Statute and that's why you have to do all of the moving and so on around that's correct we you even though we know what going to happen we have to follow get to the letter of the law that's correct thank you for that so other fund budgets just wanted to share these again with you just Community Schools nutrition services instructional Improvement state and federal grants other cash funds you can see how most of those have um increased so you can see that and federal grants have seen a a decline of about $10 million but please remember that as we build the budget and we adapt the budget we do not presume any carryover for state and federal grants so generally speaking the carryover will appear when we do our first budget revision so we expect it to be more than that $30 million average teacher salary we share this as well we shared this two weeks ago you can see that the average teacher salary reported in the final budget Revision in May was $67,000 and some change and we just added 2% to that as you know this changes because we have retirements and separations and we have new employees that we hire so the average uh teacher salary for the 2025 school year will be established and shared with you in that first budget revision as well and then finally the estimated tax rates one thing that we did not share with you last uh two weeks ago was the Maricopa County quasim Mar judgment this was an assessed valuation judgment that impacted many many municipalities and tax um levying jurisdictions throughout Maricopa County Gilbert Public Schools was impacted by about 5.4 million dollars that we would have to pay back to all of those properties that had a value that was greater than actual based upon the um the calculations of Maricopa County so we have we owe them all back about $5.4 million fortunately because our tax collections here in Gilbert have been much greater than um than anticipated there's always a delinquency rate um we have we have more cash than we've needed to support our budget and that excess cash is available to us and we anticipate that we will be able to offset that full $5.4 million without having to Levy any additional money against the taxpayers here in Gilbert Public Schools so as an example this is what we shared with you two weeks ago and it was a 24 Cent decrease in the tax rate that 24 cents will definitely go be a greater decrease um because the estimation included that we would need to Levy about half of that $5.4 million um but we now know that we will have uh excess cash available to totally offset that those judgments so we are in a very positive situation here in gber public schools uh Mrs Betts can you go back to the previous slide um just I want to clarify that those excess property valuations that we have to pay back those are from the county that they set those evalu those valuations they they um they assess those values back to 2015 so this is a 8-year correction which accounts for the quantification of the payback which is not anything that we could have done something about there's nothing we could have done about it we have to take the information that we reive from the assess assessors the County Assessors and so in hindsight they probably set it too high and now they're trying to fix that problem it was specific to a presumption of property between a couple of classes so there's a lot of details there but um but anyway regardless it was a long obviously a long-term uh complaint since it went back to 2015 okay all right thank you MH can I just say one thing I was just want to thank Mrs humph for bringing that up I also wanted to bring that up and just say through no fault of our own probably should be capitalized um but thank you Miss humph for um speaking up on that but the best the best news though is that there are school districts that will have to Levy to pay back some of this amount and just because of our circumstances we will not have to Levy additional dollars and so we are expecting our tax rate to actually go down maybe as much as 30 or 35 cents once it's set in Late July great okay perfect and that's all set at the county level yes we make our recommendations so um I'm I have uh both a primary and a secondary tax worksheet that I fill in and then I transmit that information to the county superintendent's office for them to review say yay or nay and so there's a little bit of an iterative process where we go back and forth um but generally we make a recommendation and then it's but it is finally set by the county superintendent's office and then it's approved by the County Board of Supervisors okay okay risks and opportunities please to share this AEL is still looming for 2025 which is what we shared two weeks ago but no the budget was passed without us having to concern ourselves in the spring that we will have to potentially take the money and then give it back so that's taken care of a loss of more students than the 1200 projected is still a risk legis legislatur de legislature decreases funding so they didn't uh not in M nor in District additional assistance however they did make the ongoing 2% in District additional assistance one time but the school district still gets to see um that budget capacity going into the 2025 school year I do have a question about that if it's one time time um previous ones have been added to the district additional assistance so when the next year when we get 2% it's on the whole thing so if this is one time um and we say got a 1% increase next year that one time wouldn't count towards that 1% increase is that correct that's correct because they would go back to the base that was effective in 2024 and so they would give a 1% increase to the 202 for base okay all right that's correct so students return to govern public schools to provide greater funding that's possible we do not see a 1200 student loss legislature approves greater funding than the 2% of course we know now that that didn't happen so that's crossed out and then finally the budget balance carry forward may may be larger uh we we we know for certain it will not be less because of our work that we do during the encumbrance period uh so the the budget balance Carri for forward may be and most likely will be higher um in m and unrestricted capital in fact probably for certain in unrestricted Capital because we have a lot of encumbrance right now that of course those projects will not be done as of June 30 so that budget capacity and those projects roll over so therefore it will be considered um in the 2025 school year and that's all I have and I'm ready for any questions questions we just go back to that last slide Miss bets I just wanted to make a notation because when you see the number 1200 projected student loss that seems like a lot but we have over 30,000 students in our district so it that I just wanted to put that a little bit into perspective and I know that we've talked about this in policy meetings can you just give a couple of reasons why we're expecting that projected number to happen so I wanted to make sure and I'm glad you asked that question thank you very much for that I wanted to make sure that you all knew that we're not expecting 1,200 students to just up and leave here in Gilbert Public Schools um it's really about cohort movement so since the pandemic we have seen smaller class sizes in kindergarten coming to govern Public Schools due to a variety of reasons young families not moving in birth rat's going down aging out of our neighborhoods Etc so over time so now we're seeing the effect of the cohort movement so kindergarteners become first grade so now the first grade is less and then kindergarten is less again and then the first graders go into second second grade is less and then first grade is less than it was the year before so really the 1,200 student loss is an accumulation over the last three years of loss so I wanted to make sure that that was clear as well thank you yeah because it it almost reads as if all of a sudden 1200 kids with withdrew from our school district and that's not the case does but it's it's really and and also consider that kindergarten kindergarteners are funded at half so when you have a smaller kindergarten classroom in any one year it doesn't impact you so great but as soon as that kindergartener becomes a first grader the first grader becomes a second grader Etc then it has a larger impact so that's really the basis so I appreciate the question very much thank you Bonnie yeah okay thank you guys any further questions great thank you thank you don't go too far yeah let just okay uh we will now move as part of the public hearing to 3.02 request to speak regarding the FY 2025 proposed budget and we have one um speaker tonight Mr Young and just um know that that right now the only thing you you can I talk about is the budget then we'll get back to the next one in a in a little bit so were you able to hear me okay pardon me were you able to hear me okay I can't hear you I'm sorry I didn't wear my hearing aids I assumed you called me if not I'll go back sit down okay no I did okay yes I'm Richard young I uh want to speak on Foya in part I left copies with the SEC we we we have to you can only talk right now about the budget I can only talk about what about the budget what we the budget what we just okay my was about a budget item okay then you'll get a chance to come back up and talk about the other what is she saying right now it's only on that presentation that had and she'll call you back up in minutes thank you I'm sorry my voice wasn't loud enough that's right my fault for the confusion no so you're not you're okay well let's let's do it in order yeah so now we will just adjourn the is there yeah that's the only one we had we'll adjourn the public hearing and move on to 4.01 approval of the agenda do I hear a motion to approve the agenda as presented so moved thank you very much Mrs paage second I'll second thank you Mrs wood and it's been moved and seconded that we move to the um or excuse me that we approve the agenda as presented and that means we now move to Mr I'm sorry I trying to make sure I'm loud enough and I didn't think to say that thank you Mrs Mrs humre I appreciate it all those in favor of approving the budget as presented please signify by saying I we're approving the agenda I you said budget okay that I'm sorry I will I will make sure I get everything right from now on okay all those in favor of approving the agenda as presented please signify by saying I I I I so on a -0 vote our agenda has been approved and we will now move to the superintendent's report Dr mcord thank you Madame President governing board members uh thank you to everyone for joining us tonight summer is in full swing and I would like to thank all of our employees who are working this summer we have many programs uh that are going on at all of our schools we have of course people at the district level working and and making sure the wheels are still going so your time and DED dation truly make a phenomenal place to work and learn so we appreciate you uh we do have some free summer meals wanted to let everybody know about those locations and times uh this is for kids and teens 18 years old and younger we provide free healthy nutritious meals to be consumed on site adults may have P May purchase breakfast for 275 and lunch for $475 and this is a cash only deal locations Boulder Creek May 30th through July 16th Monday through Friday breakfast is from 7:30 to 9:00 a.m.

and lunch is noon to 1 and so please check those out and uh they'll be happy to serve you and just a reminder our first day of school this year will be Tuesday July 23rd so soak up every moment of your summer we will see you back before you know it Miss U jetti that concludes my report for this evening we will now move to requests to speak to the governing board and we are ready for the admonition please request to speak to the governing board pursuant to ARS 38-43 1.02 the board may make an open call to the public during a public meeting subject to a reasonable time place and manner restrictions to allow individuals to address the public body on any issue within the jurisdiction of the public body at the conclusion of an open call to the public individual board members May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action during an open call the board requests that speakers refrain from voicing complaints against School personnel or any person connected with the district as it may impact due process rights policies K Keb and K are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the Gilbert Public Schools website thank you Mr Thompson uh and we will now move to uh calls from the public Mr Young thank you I heard you um this time uh I'm addressing a problem that I've had with um AOA type request I actually submitted two uh at the same time a number of weeks ago one to the town of Gilbert on a completely distinct issue and another to the Gilbert schools uh within days I had a response from uh the town of Gilbert which was satisfying to see I heard nothing uh from U the public schools so on um June 14th I submitted another one both of these by the way online but I provided a copy uh with the secretary for the board so that you can see that I've done it I have not had a response yet I tried emailing the U organization within the Govern schools that is responsible for this but um I've had no response to that email either it concerns something that I would like to know and I think every board member would like to know and I have reason to believe that none of you knows it uh it has to do with second step social emotional learning I'm asking for the original cost of this program which I understand is very expensive and I'm betting you don't know so you should ask and any continuing costs for this program uh I happen to ask or check online US News and world report for the best schools in Arizona and the top 10 are all bases I called one of them the Poria school to see if they do anything with social emotional learning no they don't not that I could tell they didn't even seem to know what it had to do with we've heard criticism of social emotional learning that among other things it's CRT we're assured no has nothing to do with uh critical race Theory but if you dig into their own website here we have anti-racism and anti-bias resources yes it does and the people of Gilbert don't particularly like having this addressed in the public schools we're committed to addressing racial Injustice and helping you to drive real change in your school communities that's not really something that any of us wants Gilbert Public Schools to be doing certainly don't want you to be spending hundreds of thousands of dollars to do that this horrible grading system uh standard-based grading which you have adopted is a part of this and you may remember that for that the lowest grade you can get is 50% so if you do nothing if you hand in a blank sheet of paper you get 50% so if a kid sits in his chair stares out the window and picks his nose for the entire year he still gets 50% what academic standard is achieved by that what does that 50% represent in learning nothing to do with math nothing to do with reading nothing to do with history or civics at the very best it's a booger count that's what it is it's ridiculous but you don't do that in sports never if a kid sits on the sideline in a uh football game doing absolutely nothing he doesn't get half a touchdown Point thank you very much Mr Young do Dr McCord I know that that you um we will make sure otm expedites his request to so he gets it ASAP thank you thank you we will now move to um item number eight consent agenda items do I hear a motion to approve the consent agenda items as presented Sheila we we have the financial report monthly I just got finished saying that's okay you didn't really promise so it was okay you want me to get up leave now no you're you're good I apologize I didn't get my afternoon nap report 7.01 monthly financial report for month ended May 31st 2024 Dr McCord thank you madam president Gover board members that time of the meeting uh where we have our monthly budget report Miss Betts um thank you I thought you were just giving me a break I know I thought I thought we had just heard from you you know that's right you didn't need to hear from me again right but there has to be a reason why Mrs maton and and Mrs tar here today and I was remiss because um both of them are instrumental in creating that budget as well so um I just wanted to make sure that that I'm U identifying them as a very very key players in this whole budget process but regardless let's talk about the monthly Financial presentation year to date as of May 31st so this is the current year so we are not talking about the the new budget year so as always we present the district operating funds just wanted to share that that $14.7 million of available balance in m&o is an increase of about $800,000 over last month this is that time in which we are un encumbering open purchase orders because the purchasing times have lapsed so you will see fluctuations in both maintenance and operations and unrestricted Capital through the remainder of the encumbrance period which is 60 days after June 30 just a reminder and then unrestricted Capital alter alternatively the unrestricted Capital available balance has decreased by about $3.5 million due to those capital projects that you guys have approved uh last board meeting any questions on that before I go to the next slides okay great so federal grants um so uh talking about voke Ed the reason that we are bringing this to your attention is due to the negative available balance we do have a budget for voke Ed but often we receive more revenues than we budget for and so the revenues were received before we were before um revenues were received after you approved the final budget Revision in May and so the uh the department is able to spend those monies if they've received them um so there's no issue with that I just wanted to make sure that we're sharing that with you and then finally Ester 3 and S 3 the required 20% set aside wanted to make sure that our plans are really really close to uh spending all of that money through June 30 we're able to spend it through September 30 um but we are working on the final budget revision for the Esser fund right now um and then if we are not able to get everything approved um we will definitely work on identifying appropriate expenditures between July 1st and September 30th any questions on any of that okay great and then finally the Enterprise funds we have received this ASAP Grant over the last two years which is specific to community ed in this particular case it's very specific to community ed employees we cannot use any of these monies for stuff and so uh we anticipate with pay increases that were awarded uh last year as well as for the first oh I think this has to be spent by June 30 um so we're we expect that we we will have maybe $100,000 unspent um but we're of course working to spend it all as well through through June 30 and then finally uh other funds on the employee benefit trust we've been working the last three months to make sure that the employee benefit trust financials that we report to you are very comparable to the financials presented to the employee benefit trust as well as the employee benefit trust committee and so the big change that occurred month over month um is that we were we were notified that our normal quarterly uh Pharmacy rebate of about $930,000 has grown to over 1.2 million so that has put our employee benefit trust in even more of a favorable state so we feel very fortunate about that and in addition the activity uh the claims activity in May has definitely um declined considerably since those High claim months uh in Fe February and April I think okay and then the bond fund uh we're just sharing this with you you know that our bond fund is nearly expended we do anticipate that our transportation department will put in purchase orders for additional buses uh this fall and then uh you can see the $730,000 or so left in facilities but we have several capital projects on the agenda um for uh on the ENT agenda for for um your approval uh and so for sure we expect the facil renewal portion to be fully spent in the next few months and that's all I have questions for anyone thank you very much Mrs Betts for all your hard work on that and your ladies out out there I know they are tremendous what they do so thank you I just report they do all the work I just report well you do a good job of reporting all their work how's that thank you now moved to eight consent agenda items for consideration discussion Direction and possible approval do I hear a motion so moved thank you Mrs humph a second a second thank you Mrs this page it's been moved and seconded that we approve the um consent agenda items as presented all those in favor please signify by saying I I I and that would be a 5- z vote we will now move on to action items which would be first one 9.01 implementation of the Arizona risk retention trust policy Dr mord I'll let you give an introduction then we'll do a motion and discussion thank you madam president gy board members what we have before you is something that we've been working on basically most of the school year uh in the past you had approved us moving to the uh Arizona risk retention trust policy Services moving away from the asba policy bridge and we took this year to make sure we did crosswalks and the team did a phenomenal job of making sure our policies were lined up with what was presented by the Arizona risk retention trust policy Services um it does look different in the sense that uh there are less policies in this a lot of the current policies we have were combined and made into a specific policy depending on the chapter uh asba uses a letter policy um in the Arizona risk retention trust policy Services uses a number policy and they go by chap CHS and so uh this is the final product that we bring before you tonight and this will go into effect July one and anything moving forward um again we will already have changes to this uh today I I received an email for a policy for Title 9 that's coming up and so it's something that like we did with asba will'll meet in our policy meetings we will review bring them for first and second read and bring them for finalization here so uh nothing changing there just making sure that uh we are now everybody understands that we're using the Arizona risk retention trust policy thank you Dr mcord so um do I hear a motion to uh uh improve uh to approve the implementation of the Arizona risk retention trust policy Sur and then we will discuss I move that we approve the implementation of the Arizona risk retention trust policy Services thank you Mrs wood second I'll second it so it's been moved and seconded but before we vote we may have anybody have any questions concerns or comments that you would like to make please I just wanted to give a thank you to the district for all your hard work I know this was a huge undertaking and much appreciated thank I just had one question um will we have some training for employees to help them get familiar with this new policy manual I don't think we will have any specific training um it's we didn't train them on the last policy so it's something that they'll just have to be familiar with what we will tell them is where it's located and how to access it okay all right thank you any anything else and before we vote I would just like to say that that um we obviously spend a lot of time discussing policies and and so on and the um Arizona risk retention as well as as anybody else that helped us in the past always have their attorneys going over all of this so before we even get to it we have a legal opinion and then we as a as a board are are are able to make some changes depending on if there's not a statute that we would be violating because there are certain things that are just just for Gilbert Public Schools so um Miss eug jetti uh just one uh one thing I wanted to add there are places in the policy where it says board and um in the past policy manual uh we were changing that to governing board and I would ask that we would try and do that in this policy manual I certainly think that's something that we can talk about when we have our next policy meeting so make sure it gets put on the agenda for that and that's something easily done yes all right thank you anything else okay I I'll call for the vote for the implementation of the Arizona risk retention trust policy Services all those in favor please signify by saying I I I I okay no oppose so on a - Z vote we will move to that and I'm sure we'll be discussing all of this in future uh policy meetings 9.02 fiscal year 2025 proposed budget for adoption Dr McCord thank you madam president govering board members as uh you've been presented over the last uh several weeks uh the proposed budget for the 2425 school year we ask for your approval thank you do I hear a motion for the proposed budget for of adoption so moved thank you Mrs Humphrey second second thank you Mrs paig discussion just a comment don't forget that we need your signatures at the end of the board meeting please yes well I do want to say thank you I mean I feel like um first uh the legislature came through in better shape than I I had anticipated at least we have the 2% as a one-time um monies for district additional assistance and the 2% for um the maintenance and operation so we can give those raises so I do appreciate that and I appreciate the hard work that has been put in to to get us I feel like we're in a really good financial position and I appreciate all that hard work it's taken some time to get there so thank you thank you I I second that any any other comments or questions hearing I'll call for the vote for the 20 F fiscal year 2025 proposed budget for adoption all those in favor please signify by saying I I I I okay so on a - Z vote that's been adopted we will now move to 9.03 reopening of Canyon Valley high school and adding grades seven and 8 Dr McCord thank you madam president governing board members first of all I think the title of this is a little misleading Canyon Valley uh has always been open uh but uh in order to comply with state and federal reporting guidelines school districts and Charters must report student enrollment and student attendance accurately at the physical School site in which the student is being educated for the past 12 years Canyon Valley has been operating as an alternative school program in order to comply it is recommended that we reopen Canyon Valley High School uh and expand the grade level to include s and eth grade and this is based on AR 15-10 42b which says require School District Charter Schools submit electronic data on a school by school basis including student level data to the Department of Education order for the school district Career Technical education uh of a district or Charter School to receive monies for the cost of educating students pursuant to this title um so we're asking your approval for this to be in compliance with the statute uh we were informed I think and when I say we were informed we were given information in late February uh but we we believed as well as many other districts because there's other districts doing what we're doing right now at the same time of year we believed it only had to do primarily with special education and uh nutrition services but as more conversations happened uh it went deeper than that and so we want to make sure that that we're doing everything correctly and we may come back to you with some other thoughts and ideas later on in the school year uh in order to comply in a different route because um we believe that how these are articulated and how they are um calculated for school or District letter grades um I this will impact everybody not just in our district brother District so we will come back to you later so don't think that we're skiz phrenic about this we do know what we're doing we just have to do stepbystep processes related to this to make sure we get it in the right place thanks okay thank you um take a motion for reopening of Canyon Valley high school and adding grade seven and eight I move that we reopen Canyon Valley high school and add grade seven and eight thank you Mrs humre a second I'll second thank you Mrs wood um discussion questions this is so it for all intents and purposes will this look any different when these kids come to school the first day is there anything not one thing different just the only thing that'll be different is their how they're coded at the state level and how uh data is sent to them okay and Dr McCord just a question on on that um we previously had seventh and eighth grade there and then I think that was probably one of the budget cuts I don't remember exactly um but now we're going back to it and I think I'm think that's a really good option because you know those two years could be the make or break for a lot of kids and if we're getting them the younger we get them the better it is and and uh I'm I'm really glad that we're doing this thank you anybody any other comments well I I think Canyon Valley is a great School and provide services for kids that you know need need a smaller campus and more individual attention and I I know they do a great job um I think it education is complex and um so they're telling us now we have to count them the students differently or code them differently at the state level and um letter grades are one way of looking at what kids have accomplished but there's a whole lot more that goes into school and Canyon Valley is one of those that does a great job with kids and it may not show on a letter grade but it really shows in the what the students accomplish I love going to graduation there because I get to see kids that have really put some work in to make sure that they get that high school diploma so I think um sometimes letter grades are not the best indication of what's going on at a school thank you m Mrs Paige did you have a comment I just had a quick question um we're not looking at this school year to be reopening the seventh and eighth grade right is would it be for this fall yes this is we already have seventh and eighth grade there but it's a program yeah right and so we're going to in order to because we call it a high school we just want to make sure it's all combined okay you just said you weren't being schizophrenic so I was wondering that's okay you're leaving that leaving that to me right okay Bonnie would like to say something imagine that if I if I can add the reason that we are specific about seven and eight is when the canyon Valley High School ctds number which is that entity identification number was first created it was just for high school so we're just expanding that to include seventh and eighth grade and yes seventh and 8th graders have been educated at Canyon Valley now the last two years I think two years thank thank you any anything else anybody else okay hearing no more comments or questions I'll call for the vote for the reopening of Canyon Valley high school and adding grade seven and8 just as we were given all the information all those in favor please signify by saying I I I I so on a 5- z vote we will approve that or was approved I should say uh number 10 request for future agenda items I know we already have one from Mrs humph for our um policy meeting are there any others okay hearing none we'll move on to board committee reports and I get to be the first one and I'm going to be the first one to say I don't have anything to report we haven't met and you know I once again would like to just say that the fact that we were able to get some money Mrs bets and and your your ability to figure some of these things out is is amazing it really is so it's pretty easy to accept the $1.2 million just so you know yeah I I know it's pretty easy for us to say thank you too but I I mean it really is it's not something that as we all know here that we approve very often is getting money we're good at spending it okay 11.02 legislative representative Mr Thompson do you have anything tonight nothing tonight thank you okay thank you very much 11.03 city of Mesa liaison Mrs wood anything tonight nothing tonight thanks thank you very much 11.04 uh Gilbert toy Gilbert liaison and audit commit committee Mrs humph uh I don't have anything to report tonight great thank you Gilbert Education Foundation Mrs Pig I'm sorry to break the trend but I do have something to report tonight um exciting stuff actually so Gilbert Education Foundation was awarded in June over $70,000 from meta for a multimedia Center at Desert red junior high so that's really exciting and we're so grateful for Teresa and all the hard work she does with GF um this multimedia Center is going to be headed up by the history and social science and Digital Arts Teacher Nate web and he's going to initiate programming that will help the students innovate enhance students creativity problem solving teamwork skills and empowering them to become digital influencers in their Community um also um the 20 2425 business leader breakfast Estates have been set by GF um 8: a.m. in the governing boardroom on August 14th November 13th February 19th and May 7th and I will obviously when those come I will remind the board and then um just to put this on the calendar the Gilbert Education Foundation cornhole Extravaganza will be held on September 26 at 6:00 p.m.

lunch is noon to 1 haris Elementary June 3rd through June 27th Monday through Thursday breakfast is 7:30 a.m. to 9:00 a.m. lunch is 11: to 12 and Mos Junior High May 30th through July 16th that's Monday through Friday breakfast is 8:30 a.m. to 9:30 lunch is from noon to 1 and oak tree is May 30th through July 16th that's Monday through Friday Friday breakfast is 7:30 a.m. to 9:00 a.m.

at the whole n yards cornhle venue in Gilbert and anybody would like to support GF please contact either myself or Teresa um they are looking for sponsors thank you thank you Mrs Paige we will now move to 13 um adjournment all I well we need a motion first all those I mean who who like to move that we're going to adjourn I think it's time for me to adjourn oh so moved thank you Mrs humph second and time in a second it so it's been moved and seconded that we adjourn and I forgot the meeting date boy I can't believe it but it is July 30th so all those in favor I'm think I'm going to need about 30 days of rest so I can handle it on July 30th thank you all those in favor of adjourning please signify by saying I I I I okay so on a - Z vote uh we'll see you in July thank you don't forget signatures thank you

and lunch is noon to 1 and so please check those out and uh they'll be happy to serve you and just a reminder our first day of school this year will be Tuesday July 23rd so soak up every moment of your summer we will see you back before you know it Miss U jetti that concludes my report for this evening we will now move to requests to speak to the governing board and we are ready for the admonition please request to speak to the governing board pursuant to ARS 38-43 1.02 the board may make an open call to the public during a public meeting subject to a reasonable time place and manner restrictions to allow individuals to address the public body on any issue within the jurisdiction of the public body at the conclusion of an open call to the public individual board members May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action during an open call the board requests that speakers refrain from voicing complaints against School personnel or any person connected with the district as it may impact due process rights policies K Keb and K are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the Gilbert Public Schools website thank you Mr Thompson uh and we will now move to uh calls from the public Mr Young thank you I heard you um this time uh I'm addressing a problem that I've had with um AOA type request I actually submitted two uh at the same time a number of weeks ago one to the town of Gilbert on a completely distinct issue and another to the Gilbert schools uh within days I had a response from uh the town of Gilbert which was satisfying to see I heard nothing uh from U the public schools so on um June 14th I submitted another one both of these by the way online but I provided a copy uh with the secretary for the board so that you can see that I've done it I have not had a response yet I tried emailing the U organization within the Govern schools that is responsible for this but um I've had no response to that email either it concerns something that I would like to know and I think every board member would like to know and I have reason to believe that none of you knows it uh it has to do with second step social emotional learning I'm asking for the original cost of this program which I understand is very expensive and I'm betting you don't know so you should ask and any continuing costs for this program uh I happen to ask or check online US News and world report for the best schools in Arizona and the top 10 are all bases I called one of them the Poria school to see if they do anything with social emotional learning no they don't not that I could tell they didn't even seem to know what it had to do with we've heard criticism of social emotional learning that among other things it's CRT we're assured no has nothing to do with uh critical race Theory but if you dig into their own website here we have anti-racism and anti-bias resources yes it does and the people of Gilbert don't particularly like having this addressed in the public schools we're committed to addressing racial Injustice and helping you to drive real change in your school communities that's not really something that any of us wants Gilbert Public Schools to be doing certainly don't want you to be spending hundreds of thousands of dollars to do that this horrible grading system uh standard-based grading which you have adopted is a part of this and you may remember that for that the lowest grade you can get is 50% so if you do nothing if you hand in a blank sheet of paper you get 50% so if a kid sits in his chair stares out the window and picks his nose for the entire year he still gets 50% what academic standard is achieved by that what does that 50% represent in learning nothing to do with math nothing to do with reading nothing to do with history or civics at the very best it's a booger count that's what it is it's ridiculous but you don't do that in sports never if a kid sits on the sideline in a uh football game doing absolutely nothing he doesn't get half a touchdown Point thank you very much Mr Young do Dr McCord I know that that you um we will make sure otm expedites his request to so he gets it ASAP thank you thank you we will now move to um item number eight consent agenda items do I hear a motion to approve the consent agenda items as presented Sheila we we have the financial report monthly I just got finished saying that's okay you didn't really promise so it was okay you want me to get up leave now no you're you're good I apologize I didn't get my afternoon nap report 7.01 monthly financial report for month ended May 31st 2024 Dr McCord thank you madam president Gover board members that time of the meeting uh where we have our monthly budget report Miss Betts um thank you I thought you were just giving me a break I know I thought I thought we had just heard from you you know that's right you didn't need to hear from me again right but there has to be a reason why Mrs maton and and Mrs tar here today and I was remiss because um both of them are instrumental in creating that budget as well so um I just wanted to make sure that that I'm U identifying them as a very very key players in this whole budget process but regardless let's talk about the monthly Financial presentation year to date as of May 31st so this is the current year so we are not talking about the the new budget year so as always we present the district operating funds just wanted to share that that $14.7 million of available balance in m&o is an increase of about $800,000 over last month this is that time in which we are un encumbering open purchase orders because the purchasing times have lapsed so you will see fluctuations in both maintenance and operations and unrestricted Capital through the remainder of the encumbrance period which is 60 days after June 30 just a reminder and then unrestricted Capital alter alternatively the unrestricted Capital available balance has decreased by about $3.5 million due to those capital projects that you guys have approved uh last board meeting any questions on that before I go to the next slides okay great so federal grants um so uh talking about voke Ed the reason that we are bringing this to your attention is due to the negative available balance we do have a budget for voke Ed but often we receive more revenues than we budget for and so the revenues were received before we were before um revenues were received after you approved the final budget Revision in May and so the uh the department is able to spend those monies if they've received them um so there's no issue with that I just wanted to make sure that we're sharing that with you and then finally Ester 3 and S 3 the required 20% set aside wanted to make sure that our plans are really really close to uh spending all of that money through June 30 we're able to spend it through September 30 um but we are working on the final budget revision for the Esser fund right now um and then if we are not able to get everything approved um we will definitely work on identifying appropriate expenditures between July 1st and September 30th any questions on any of that okay great and then finally the Enterprise funds we have received this ASAP Grant over the last two years which is specific to community ed in this particular case it's very specific to community ed employees we cannot use any of these monies for stuff and so uh we anticipate with pay increases that were awarded uh last year as well as for the first oh I think this has to be spent by June 30 um so we're we expect that we we will have maybe $100,000 unspent um but we're of course working to spend it all as well through through June 30 and then finally uh other funds on the employee benefit trust we've been working the last three months to make sure that the employee benefit trust financials that we report to you are very comparable to the financials presented to the employee benefit trust as well as the employee benefit trust committee and so the big change that occurred month over month um is that we were we were notified that our normal quarterly uh Pharmacy rebate of about $930,000 has grown to over 1.2 million so that has put our employee benefit trust in even more of a favorable state so we feel very fortunate about that and in addition the activity uh the claims activity in May has definitely um declined considerably since those High claim months uh in Fe February and April I think okay and then the bond fund uh we're just sharing this with you you know that our bond fund is nearly expended we do anticipate that our transportation department will put in purchase orders for additional buses uh this fall and then uh you can see the $730,000 or so left in facilities but we have several capital projects on the agenda um for uh on the ENT agenda for for um your approval uh and so for sure we expect the facil renewal portion to be fully spent in the next few months and that's all I have questions for anyone thank you very much Mrs Betts for all your hard work on that and your ladies out out there I know they are tremendous what they do so thank you I just report they do all the work I just report well you do a good job of reporting all their work how's that thank you now moved to eight consent agenda items for consideration discussion Direction and possible approval do I hear a motion so moved thank you Mrs humph a second a second thank you Mrs this page it's been moved and seconded that we approve the um consent agenda items as presented all those in favor please signify by saying I I I and that would be a 5- z vote we will now move on to action items which would be first one 9.01 implementation of the Arizona risk retention trust policy Dr mord I'll let you give an introduction then we'll do a motion and discussion thank you madam president gy board members what we have before you is something that we've been working on basically most of the school year uh in the past you had approved us moving to the uh Arizona risk retention trust policy Services moving away from the asba policy bridge and we took this year to make sure we did crosswalks and the team did a phenomenal job of making sure our policies were lined up with what was presented by the Arizona risk retention trust policy Services um it does look different in the sense that uh there are less policies in this a lot of the current policies we have were combined and made into a specific policy depending on the chapter uh asba uses a letter policy um in the Arizona risk retention trust policy Services uses a number policy and they go by chap CHS and so uh this is the final product that we bring before you tonight and this will go into effect July one and anything moving forward um again we will already have changes to this uh today I I received an email for a policy for Title 9 that's coming up and so it's something that like we did with asba will'll meet in our policy meetings we will review bring them for first and second read and bring them for finalization here so uh nothing changing there just making sure that uh we are now everybody understands that we're using the Arizona risk retention trust policy thank you Dr mcord so um do I hear a motion to uh uh improve uh to approve the implementation of the Arizona risk retention trust policy Sur and then we will discuss I move that we approve the implementation of the Arizona risk retention trust policy Services thank you Mrs wood second I'll second it so it's been moved and seconded but before we vote we may have anybody have any questions concerns or comments that you would like to make please I just wanted to give a thank you to the district for all your hard work I know this was a huge undertaking and much appreciated thank I just had one question um will we have some training for employees to help them get familiar with this new policy manual I don't think we will have any specific training um it's we didn't train them on the last policy so it's something that they'll just have to be familiar with what we will tell them is where it's located and how to access it okay all right thank you any anything else and before we vote I would just like to say that that um we obviously spend a lot of time discussing policies and and so on and the um Arizona risk retention as well as as anybody else that helped us in the past always have their attorneys going over all of this so before we even get to it we have a legal opinion and then we as a as a board are are are able to make some changes depending on if there's not a statute that we would be violating because there are certain things that are just just for Gilbert Public Schools so um Miss eug jetti uh just one uh one thing I wanted to add there are places in the policy where it says board and um in the past policy manual uh we were changing that to governing board and I would ask that we would try and do that in this policy manual I certainly think that's something that we can talk about when we have our next policy meeting so make sure it gets put on the agenda for that and that's something easily done yes all right thank you anything else okay I I'll call for the vote for the implementation of the Arizona risk retention trust policy Services all those in favor please signify by saying I I I I okay no oppose so on a - Z vote we will move to that and I'm sure we'll be discussing all of this in future uh policy meetings 9.02 fiscal year 2025 proposed budget for adoption Dr McCord thank you madam president govering board members as uh you've been presented over the last uh several weeks uh the proposed budget for the 2425 school year we ask for your approval thank you do I hear a motion for the proposed budget for of adoption so moved thank you Mrs Humphrey second second thank you Mrs paig discussion just a comment don't forget that we need your signatures at the end of the board meeting please yes well I do want to say thank you I mean I feel like um first uh the legislature came through in better shape than I I had anticipated at least we have the 2% as a one-time um monies for district additional assistance and the 2% for um the maintenance and operation so we can give those raises so I do appreciate that and I appreciate the hard work that has been put in to to get us I feel like we're in a really good financial position and I appreciate all that hard work it's taken some time to get there so thank you thank you I I second that any any other comments or questions hearing I'll call for the vote for the 20 F fiscal year 2025 proposed budget for adoption all those in favor please signify by saying I I I I okay so on a - Z vote that's been adopted we will now move to 9.03 reopening of Canyon Valley high school and adding grades seven and 8 Dr McCord thank you madam president governing board members first of all I think the title of this is a little misleading Canyon Valley uh has always been open uh but uh in order to comply with state and federal reporting guidelines school districts and Charters must report student enrollment and student attendance accurately at the physical School site in which the student is being educated for the past 12 years Canyon Valley has been operating as an alternative school program in order to comply it is recommended that we reopen Canyon Valley High School uh and expand the grade level to include s and eth grade and this is based on AR 15-10 42b which says require School District Charter Schools submit electronic data on a school by school basis including student level data to the Department of Education order for the school district Career Technical education uh of a district or Charter School to receive monies for the cost of educating students pursuant to this title um so we're asking your approval for this to be in compliance with the statute uh we were informed I think and when I say we were informed we were given information in late February uh but we we believed as well as many other districts because there's other districts doing what we're doing right now at the same time of year we believed it only had to do primarily with special education and uh nutrition services but as more conversations happened uh it went deeper than that and so we want to make sure that that we're doing everything correctly and we may come back to you with some other thoughts and ideas later on in the school year uh in order to comply in a different route because um we believe that how these are articulated and how they are um calculated for school or District letter grades um I this will impact everybody not just in our district brother District so we will come back to you later so don't think that we're skiz phrenic about this we do know what we're doing we just have to do stepbystep processes related to this to make sure we get it in the right place thanks okay thank you um take a motion for reopening of Canyon Valley high school and adding grade seven and eight I move that we reopen Canyon Valley high school and add grade seven and eight thank you Mrs humre a second I'll second thank you Mrs wood um discussion questions this is so it for all intents and purposes will this look any different when these kids come to school the first day is there anything not one thing different just the only thing that'll be different is their how they're coded at the state level and how uh data is sent to them okay and Dr McCord just a question on on that um we previously had seventh and eighth grade there and then I think that was probably one of the budget cuts I don't remember exactly um but now we're going back to it and I think I'm think that's a really good option because you know those two years could be the make or break for a lot of kids and if we're getting them the younger we get them the better it is and and uh I'm I'm really glad that we're doing this thank you anybody any other comments well I I think Canyon Valley is a great School and provide services for kids that you know need need a smaller campus and more individual attention and I I know they do a great job um I think it education is complex and um so they're telling us now we have to count them the students differently or code them differently at the state level and um letter grades are one way of looking at what kids have accomplished but there's a whole lot more that goes into school and Canyon Valley is one of those that does a great job with kids and it may not show on a letter grade but it really shows in the what the students accomplish I love going to graduation there because I get to see kids that have really put some work in to make sure that they get that high school diploma so I think um sometimes letter grades are not the best indication of what's going on at a school thank you m Mrs Paige did you have a comment I just had a quick question um we're not looking at this school year to be reopening the seventh and eighth grade right is would it be for this fall yes this is we already have seventh and eighth grade there but it's a program yeah right and so we're going to in order to because we call it a high school we just want to make sure it's all combined okay you just said you weren't being schizophrenic so I was wondering that's okay you're leaving that leaving that to me right okay Bonnie would like to say something imagine that if I if I can add the reason that we are specific about seven and eight is when the canyon Valley High School ctds number which is that entity identification number was first created it was just for high school so we're just expanding that to include seventh and eighth grade and yes seventh and 8th graders have been educated at Canyon Valley now the last two years I think two years thank thank you any anything else anybody else okay hearing no more comments or questions I'll call for the vote for the reopening of Canyon Valley high school and adding grade seven and8 just as we were given all the information all those in favor please signify by saying I I I I so on a 5- z vote we will approve that or was approved I should say uh number 10 request for future agenda items I know we already have one from Mrs humph for our um policy meeting are there any others okay hearing none we'll move on to board committee reports and I get to be the first one and I'm going to be the first one to say I don't have anything to report we haven't met and you know I once again would like to just say that the fact that we were able to get some money Mrs bets and and your your ability to figure some of these things out is is amazing it really is so it's pretty easy to accept the $1.2 million just so you know yeah I I know it's pretty easy for us to say thank you too but I I mean it really is it's not something that as we all know here that we approve very often is getting money we're good at spending it okay 11.02 legislative representative Mr Thompson do you have anything tonight nothing tonight thank you okay thank you very much 11.03 city of Mesa liaison Mrs wood anything tonight nothing tonight thanks thank you very much 11.04 uh Gilbert toy Gilbert liaison and audit commit committee Mrs humph uh I don't have anything to report tonight great thank you Gilbert Education Foundation Mrs Pig I'm sorry to break the trend but I do have something to report tonight um exciting stuff actually so Gilbert Education Foundation was awarded in June over $70,000 from meta for a multimedia Center at Desert red junior high so that's really exciting and we're so grateful for Teresa and all the hard work she does with GF um this multimedia Center is going to be headed up by the history and social science and Digital Arts Teacher Nate web and he's going to initiate programming that will help the students innovate enhance students creativity problem solving teamwork skills and empowering them to become digital influencers in their Community um also um the 20 2425 business leader breakfast Estates have been set by GF um 8: a.m. in the governing boardroom on August 14th November 13th February 19th and May 7th and I will obviously when those come I will remind the board and then um just to put this on the calendar the Gilbert Education Foundation cornhole Extravaganza will be held on September 26 at 6:00 p.m.

um the uh kind of highlights in that legislative package that was approved for specifically looking at K12 highlights um a was Exempted uh that was just a one-year exemption unfortunately so we're we're still um we'll be on the hook for 26 uh and seems like I've mentioned before this seems like it's going to be the kind of theme right there it's going to be annual exemptions to that aggregate expens limit um we were anticipated to exceed that by 1.3 billion so that would have been another 16% % in a potential Cuts so um that's reassuring knowing that we can go into 25 and we'll have full budget capacity um for next year um one uh kind of unexpected expectation um was 200 million was awarded um in the building renewal grant program so as I mentioned Higley has been a beneficiary of that um higgle highes weatherization that painting uh we were recipient of $1.2 million from that Grant fund to uh paint and weatherize that camp so uh we will look to continue to tap into those funds um and utilize their um Grant portal to submit up applications and so um hopefully we have some additional renewals coming in fiscal year 25 um or bring forth I guess project approvals to the board out of that fund so um one kind of negative the daa funds um that were appropriated um and the governor duy legislation so that three-year appropriation of increases um we were going into year three of three of those increases um however the legislature moved those um increases to onetime funding so what that means is we will we'll see the increase in 25 but immediately in 26 that will come off our budget we'll already start to see a capital reduction um it seems like uh just a reoccurring thing unfortunately I felt like we were just emerging out of this um but now we'll see a capital reduction in 26 unless additional legislation U changes that in uh in the 25 year so um that's unfortunate uh again provides another emphasis on looking for additional Capital funding um and you know one thing we do have on the ballot is a bond so the other point we uh the remove in the leg they remove the Statewide kindergarten entry assessment um I can't speak to that personally but maybe some of our education side but that was just another point on the K12 kind of highlights that I wanted to emphasize um one more thing I didn't include on there was I think the board or I think everybody's kind of a heard of the quasm kind of leg you know lawsuit and judgment and so um one thing I did um kind of remove from our board agenda I had originally a resolution on there um when the on the last Thursday but we pulled that um after assessing our cash balances with our levied funds uh we will we don't anticipate needing to do any sort of resolution to tax our tax base additionally to Garner um the 3.4 million that we are um assessed in that judgment so we'll be able to cover that completely from our cash funds or levied cash funds um we have enough cash on hand to cover that 3.4 million obligation from that judgment um and so Higley again will will'll have no resolution um brought forth to the board as all that will be handled U with our levied cash funds that we have um the known implications um these are the the same pretty much that I anticipated and that were approved in the budget and so um we were proactive and put these known implications in my you know preliminary budget form so the adopted form or the final forms that were released the final budget forms already had these numbers in there um so uh I don't anticipate needing to come back to the board in September to revise our budget because we already are maximizing uh what is um legislatively available to our district in terms of um the K12 budget so the highlights of those again again 2% inflation adjustment that's in statute if inflation is Runing above 2% which it was about 3.5 the state legislature is obligated to at least minimally fund us 2% which has been the practice estimated again increase in capital they they did appropriate that increase but they moved that to one time so we will see the increase for 25 but it'll immediately come back off in 26 unless further legislation changes that uh and then again just another bullet point this is our last year of our fully funded M override unless we renew that November 2024 again that's about a $4.3 million implication to our m&o budget uh it would be that first year and then again it's another phase down over the next two years it's a total of a three-year phase down but the immediately the immediate impact is $4.3 million the budget transfer again our practice um to pay off our or to continue to make our payments for our Middle School leases has been to transfer M dollars to Capital as I mentioned we have to pay um our lease obligation from a capital fund so um We are continuing that um but we are not transferring any additional dollars for major projects so um just making that transfer that $3.5 million that's our principal and interest obligation for our leaste payment next year uh and we just rering that amount so our proposed uh adopted budget is um not changed since I last presented in June um just to give you the highlights again in 20 in May 8th 2024 we revised our budget to $126 million that included um the reconciliation to 100 ADM which finished off at a loss of 226 um that budget did have a higher transfer from M to Capital um and which is one of the reasons why you see going to 25 uh kind of the budget increasing right we're not transferring as much dollars to Capital which in in terms those those M dollars stay in M we are projecting a 100 ADM decrease um that 128 million does include the 2% inflation um I already mentioned that the capital transfer being less than what we've previously done again leaving more money in ml and we're anticipating ending the year with $22 million in budget bals carry forward which will be down approximately uh one and a.

all right all right

persons wishing to be heard on this matter are invited to attend the public Hearing in person or by logging on to the zoom meeting interested parties who are unable to attend the hearing May submit written comments to the select board's office Town Hall 101 Main Street ashin mass 01721 or by emailing Susan Roby sroy ashin mass.com Okay so we've announced the public hearing and we are reviewing a change of stock option for this uh entity and that's it um if we are William if you could come up and take us through the change and why it's necessary okay actually motion to uh open the public hearing which I read second all those in favor I I perfect good evening will Goldberg from uh Main Street Wine and Spirits uh this is just house cleaning on some paperwork that uh that came to our attention in the past year just um when my father uh passed almost 27 years ago and my uncle passed 5 years ago they never properly split their business is in the eyes of the Alcoholic Beverage Control Commission and so uh this is all this is is just letting them know that my dad and my uncle don't own the business [Laughter] anymore okay good and we um unfortunately Susan's not here but either Jen or Michael from what I can tell we had everything we needed in our packet to approve this okay okay and as far as I'm aware we have not received any comments okay okay well congratulations on your your new business or about to be new business any um questions or well anyone here to speak against this not that I expect that but we just need to go through um any comments or questions from the select board regarding this bill is bullet's Market still in operation it is under new ownership okay okay because that was the other that was your your uncle's business right that's right that's right all right his uh his son sold it to the person that had' been working there for about 30 years so okay and that that took place last year last year yeah that's pretty much when all this came to light all came to light gotcha okay okay thank you wel okay any other questions or comments I can get a motion to close the public hearing so moved second all those in favor I and then if I can get a motion to approve the stock change as presented so moved second all those any other discussion seeing none all those in favor I and that carries 4 Z you are all set all right thank you now now congratulations now congratulations it's finally mine there you go there you go [Laughter] now the fun starts thank you right great nice kid okay moving on I see Steve Greenberg is here so if it's okay with Steve and everybody else if he's actually still there okay until we see him we will uh move on because my understanding is that Steve is giving the presentation from the affordable housing trust okay so let's keep going down our old and new business until we see Steve come back uh vote to approve a one-day bino Bingo license request from K&B crayons and Beyond to be held on August 9th 2024 at the VFW 311 Pleasants street we have the information this is basically just they're looking for a one-day license to be able to do uh this program and it is a fundraiser for kmbs crayons and Beyond a non-profitable a nonprofit charitable organization Michael we just need to vote to approve the one-day license correct any questions comments concerns okay uh I move that we approve the uh I I would ask for a motion to approve the one-day beo license as requested so moved okay Second Great any other questions or discussion all those in favor I I great and that passes good luck to them and if not doing anything that day go and support do we all need to sign should yeah you should sign you should sign a license okay we'll do that after the meeting yeah so remember no one can leave until we've signed that license great wonderful still no Steve well he's just said oh he just needs to maybe he doesn't realize he's here see oh now he's gone now he needs to be let be on some good medicine right he might might we want to make him co-host yep okay well as we continue working on that uh Michael you want do the town hall yes let's do the update on the assessment of the Town Hall sure so um so just a couple of updates related to town hall and essentially the infrastructure so one of the things that we have been working up on is um first of all basically securing the building uh had a significantly cracked beam um based on when the renovation was done I think around 2005 so what happened was the proper uh supports wasn't putting put in place in order to support the HVAC systems that were put in place so unfortunately that led to a pretty significant crack and twist in one of the main supporting beams which um so we've ended up going through and you know having to get an architect and engineer and so that's been fixed and secured so that's number one um the second thing we've been doing is I mean as you can see the exterior you know we painted it probably eight or nine years ago go but it's looking a little tired a little rough so instead of just looking at painting this time um one of the things that we've done is uh Doug Scott our Building Commissioner who's kind of heading this project he went and secured a lift uh with an architect to actually go through all the town hall and the exterior and kind of look at the places that's have rotted and and all of that good stuff and making determinations of what needs to be replaced and how it can be replaced and so he's taken that assessment and putting it all together and we'll put that out to bid later this year to do the work like whatever kind of replacement work needs to be done and then as well as uh painting and so one of the things I will make clear is that um you know we used a composite material for the steps cuz it felt that that was probably most appropriate but you know for the town hall proper if you will the exterior you know we'll be using more like the historical period materials you know wood Clapper and stuff like that good um so anyway yeah it was um as we all know how how hot it was last week and so you know Doug uh we've got some good shots of Doug up on the lift um with all of his safety harness and stuff so so has that mean support being been repaired or is it in the process beinged so it has been repaired yeah and there were a couple of other things like apparently there was another support that was supposed to be put in place um really kind of I'm looking up because it's kind of in this area and it was not so that's been taken care of and addressed not anymore we probably should have moved a long time ago Joe uh but now we're in good shape so okay any other questions um just um we had we had budgeted for this this year right like we had when we were looking at the budget for this was part of that Alle the 8 million yep are we thinking that this is going to you know depending on like how much placement and stuff is that is it going to align with what we had projected the the cost would be it should I mean I we I think we'd put in 450 okay and yeah that should cover it I was kind of hoping we'd have some more left over but it doesn't sound like you know based on Doug's estimation that that's going to and unfortunately pricing right now for cards like you know are are are higher so exactly yeah a nice nice okay any other questions or comments on the town hall question about the painting um we I'm sorry a question about the painting um do you ever consider using Rhino Shield Joe I think given the historic nature of the the building yeah are you you're talking about like a a composite type of more like a plas siding it's it's it's the type of it's the type of paint right it's more of a plastic it's a ceramic it's a ceramic type of yeah I think we probably be looking more at the traditional acrylic or I'm just saying it would last longer and it would save the towns taxpayers money over the years type of deal yeah I mean if if we wanted to go in that direction um then I mean we would look at something like a composite type of material for the siding but given that this building's on the national register I'm not sure exactly what be an interesting question to ask to see if they would they would allow that you know because I know a lot of historic uh places down down in Florida are using it so yeah yeah I'm I'm trying to remember the exact the Secretary of interior standards I got to know those with the Valentine with quite a bit um and and there's certainly times when it is appropriate to use that I if I remember correctly it's really more in a location that's not very visible to the public um but Town Hall was just on Chronicle on Mond right that's true true we don't want so okay good see seeing no other questions on the update on the town hall project and we see Steve Greenberg Steve welcome thank you uh if you're ready apologize for technical difficulty I tried to uh unmute and unv video but uh here I am great so thank you for uh inviting me to this evening's meeting and uh happy to answer any questions and maybe first I could tell you a little bit about what's new and what's going on with the affordable trust that'd be great sure currently uh is's a property on Main Street um that uh the trust has been working with the property owner and Habitat for Humanity uh to develop a single family home on that property and that's been a a a long time uh vacant parcel of land that that uh we're we're excited about the possibility of developing an affordable unit there and habitat's been great to work with the property owners have been great to work with so uh they're working their way through the process and the state so uh look forward to Habitat coming in front of various boards in town in the very near future and getting something uh put up on that lot that serves the affordable housing numbers here in town great another uh project we have been working I'd like to say collaboratively with the with the select board is uh Olive Street and uh the former sipson property that the town has owned for quite a while that property was purchased a long time ago with uh Community preservation act funds uh two buckets open space and affordable um it's a property that has some upins on the on the street and uh a lot of wetlands in the back and I think uh beavers probably enjoy that property more than anyone but uh we uh uh you know we did some Wetland studies years ago we had all that updated and approved uh with through the Conservation Commission and uh we took those new boundaries and uh setbacks and the trust retained a landscape architect a gentleman by name of Steven Cosmos and uh he's come up with uh some scenarios a very uh limited scope because again of the um the wetlands uh sort of make it a uh a small envelope so um I have a document I can if I'm allowed to I could share screen with everyone or uh just talk about it whichever you PR it would be great if you could show it I believe you're set up to co to um as a CO host okay yeah so you can just share your screen here with me yes so Joe it this didn't get into our packet but you all should have received it via email from Joe is that is that visible very good yep that's it okay so what um the landscape architect has done has taken a section of Olive Street that probably has the greatest depth in term in terms of setbacks with with Road wetlands and uh zoning and come up with a couple of different scenarios here that challenge uh both access to the parcel and uh and the number of units so the top left has six units with 12 parking spaces as does the uh the U rendering on the viewers right the uh parking gets a little complicated but the purpose of uh putting something like this together would be in the hopes of with the select board's approval going out uh with a request for proposals that gave those who might be interested in developing 100% affordable units on this property some ideas of what they could potentially develop so we would have for someone who' be interested a full set of uh wetlands and topography and approvals as well as these uh particular renderings maybe they could come up with something that fits better looks better um maybe has a few more units but again it's it's very Compact and uh so that would be the affordable component of the property and and again because of the extreme Wetlands there um I think the balance of the property would be for those to uh enjoy whether they want to walk back there and get their feet wet or uh just have something pretty to look at okay so that's um that's something we'd again like to further discuss with the select board to see if they'd be uh interested willing to go forward with an RFP and uh I think the other uh most recent update to the affordable trust is that we're at full membership Carlton Phelps has joined our ranks so that brings our membership to five and uh he's new he's new to the uh to the trust but in our last meeting he very much participated and we look forward to his future interest and and future additions to the uh for the trust and what we're trying to get done great questions or comments Claudia go ahead and then Brandy hi Steve um just I have a couple of well one question about the Main Street property um so how does that work when somebody like the owners have are selling it or well they must be selling it to Habit that for Humanity to build well um like any real estate transaction Claudia you need site control um so they have site control they have a purchase and sale agreement with the property owners they needed that to uh present not only to the to various boards here in town but to the state okay so uh there is a contract they haven't shared it right right I think that's private between them and the property owner but um so I guess I guess the thing that I was trying to get at is if somebody owns property and they um you know want to make it available to a developer would build something or in this case Habitat for Humanity is it is it sold at a competitive market or is rate or is it discounted in some way or does the the state participate because it's um going to be you know for affordable housing or um I don't think the state contributes in terms of of financial yeah um I think the biggest Financial contributor here will be the town of Ashland through the affordable trust yep uh because you know to as mentioned earlier in talking about rehabbing town hall construction costs are silly um soft costs to get something approved uh is not cheap so I would say that you know 10 years ago 15 years ago the purchase price on this property uh is probably what's reflected in the contract so it's um it's probably a 25 30% of what would be market rate but um I think cloudy it all depends on the project but you know sometimes property is donated right you know the YMCA project is is a donated parcel yeah I know I know it is yeah it's not the easiest parcel and maybe that's why it's still available yeah but um I hope I answered your question or if I didn't please tell me how I can better better answer the question yeah no I I think you have and then um the the Olive Street property um so that is so that's currently owned by the town and then for it to be affordable units how does how does that work they're they're set by that the certain formula in terms of price um there is is are there some priorities given to people who work for the town it depends on the size of the final project okay um I I think unfortunately with Main street that won't be the case but I think that can be certainly part of the RFP that um Town residents might get uh certain advantages in the potential ownership or rental of the property on Olive Street um but um there pretty strict guidelines about that the um again as as I mentioned earlier the parcel was purchased with CPA funds out of the two buckets open space and affordable so um anything that was sold there would have to be affordable or built there would have to have deed restrictions relative to Affordable so I hope that answers your question yeah so and and those though a developer there right it is it are they I'm just asking I guess it is developing a property that is going to be affordable housing and as lucrative as it would be to go and and develop a property that isn't affordable housing or you know I'm trying to understand what the impetus would be for a developer to step up um there wouldn't be impetus for a market developer okay this is a project that uh entities like habitat or others that might be looking for tax credits but I don't think that would be the case here uh this is not a financial gain by uh the town or the developer if we do something on B Street or Main Street it's uh it's a negative it's a negative Capital uh know Improvement if you will couldn't they go to the state right there's there's housing the the Housing Authority at the state that if they're building affordable housing they can get some kind of financing as well there's funding available for that if you look at um like Robert Hillway they were able to get how some funding to help build that parcel build that R Hill Way was actually um a federal program and there were tax credits and that that took years to get approved yeah yeah on many different levels that that took years to get approved um in a in a case like U Main Street and a case like Olive Street I think the um the financing would most likely come through a state approved Agency for the homeowner right but in terms of uh Development and Construction um I think it would be uh one of the primary uh fund sources would be the trust right okay and then and then you're always kind of looking for a non a nonprofit developer if you will absolutely okay and are those um do we is there a pool from which we kind of seek out I know we put out an RFP but do we also advertise it with oh I I think that you know willing I think Jen could speak to that uh but the irfp is um broadly advertised uh based on state guidelines 30b guidelines and uh there are a number of nonprofit developers out there I don't see a lot of them U banging on the door to to get a project that is going to depend on a local uh funding and uh and possibly some State assistance but I think we can get it done I'm actually very confident we can get it done at a price right the other thing too is the developer doesn't have to purchase the the land because that's town-owned land so that there's there is that component of it right the Olive Street parel the street so they're they're starting at a different point than if they had to purchase so the profitability is is a little bit a little bit so I think there'd be some subdividing you know I don't I don't see um if it's a if it's the individual units are purchased I don't see those individual units taking uh any ownership of the balance of the land available in the back I think we would have to uh look at a plan that's subdivided out in development parcel and the rest would stay with the to and what is the in terms of their going through to the permitting of that with the planning board and that is it what's that similar to is it typically be similar to it would be a 40b yeah it's similar to a 40b that's I guess yeah so it' be the zoning board of appeals okay Michael you wanted to add something and then BR yeah so so Steve what you're saying is like we would have to give the property basically to the developer and then we would probably need to make an additional Financial contribution right to make it financially feasible that's 100% correct from the trust from the trust from the trust correct from the trust from the town you know it comes from the town from CPA to the trust to the developer and the trust right now has significant funds um well those funds aren't as significant as they used to be but there there are there are some doll in the trust so I also Envision um when we get there to go to town meeting and um look say what the town has to say about this project and uh ask for some funding at that uh at that time right so right now uh there's still affordable I mean there's housing money sitting in the CPC bucket that has to be then moved from CPC to the trust but so the monies are would not be on top of what the tax rate in any way shape or form no no okay thank you Randy so thanks abolutely um thank you Steve and and the whole affordable housing trust for all the work on the Olive Street project um I know the last time I think that you were here we were talking about you know what potentially that could look like and you had to do a lot of work on the the wetlands delineation and all the the the surveying and all the the you know the groundwork to even get to this point so seeing seeing a sketch with with actual units on it is is uh pretty pretty cool I think so um so thank you for all the work on that and I'm I'm looking forward to to seeing this kind of go go to the next step um I was just curious you know you had mentioned ownership or or rental and you know are these are these looking to be like probably two bedroom units or how big how big of how big little houses are these or or I guess that's I I think the state prefers three bedrooms if it's a property for sale um so um I think that would be the U the way we would hopefully write into the irf and uh I think I think in a development like this uh the trust has talked about it for a long time and I I think Joe uh would back me up on this that we're thinking more of a for sale rather than a for rent okay uh certainly like to see home ownership and you know what happens with entities like I Habitat for Humanity there's a lot of Sweat Equity from the purchasers that goes into literally from the ground up they're involved in the construction and uh you know pride of ownership I think is important so you know we certainly want these to be an asset to the town and to those that are going to live there great um and then so as far as the whether it would be you know is it like an you look at certain Ami for for these types of units you would you look at Joe just said 80% so um that's kind of what you're looking for yeah okay right you know I think they would probably sell probably you know in today's world they probably sell around $300,000 which okay you know that's affordable in today's world yeah absolutely well not really but it that's what the numbers say um so just to talk about the 80% it's 80% Ami the area mean income so who would be eligible for these types of units um and with the am with the current median it's it's the so the large of the family the uh more income they're allowed to make Ashlin is in the so the the districts are set up by Hud ashin is in the Boston District so the allowable income is quite substantial you know 100,000 plus so the larger your family the more you're allowed to make okay and and it has to be your first home is that true uh there are some caveats there podia but typically your first home okay and this is into perpetuity so um deed restriction would be in perpetuity I think that'd be one of our not only the town but the state's requirement right and other just just from a time frame perspective um what what are your thoughts about like timing for you know to put this out to bid for an RFP and um what I'm looking at gen to um so I was just curious from from from your perspective what what that kind of looks like well if if you want to make a motion U certainly look forward to working with uh with Jen to U we to yeah I I just like there's a lot involved in these things I also you know we're doing our Retreat the first meeting in August and we can talk about timing and how this fits into the other projects I think a lot of work has been done but I think before we I mean I I'm you I'm like ready to jump in but we know that a lot needs to be done uh any other questions or comments because if not I have a yeah the only quick comment I wanted to make with with respect to what Brandy just brought up is that the Woodland delineation we were really surprised at how much land we actually lost over the years yeah uh when we did our first uh Whitland delineation and it's quite substantial I mean we're talking we're talking about a ball field we wanted we were thinking about putting a passive you know Recreation P that's all gone yeah all of it's all gone because of the delineation all well because how the wetlands have increased how they increased yes that would climate change would that be uh I think be the Beavers more than anything else the Beavers the be so Steve thank you for coming and and chatting with us I just had a couple of comments slash thoughts on housing and what we're trying to do here in in Ashland one of the complaints I hear from a lot of people is we're doing a lot of rentals and not a lot of purchase so the idea idea that these would be for purchase rather than rental I think is a great idea uh the other thing to think about is I'm looking at the floor plans and you know their three-bedroom we also are hearing that people are looking for other forms of housing right not looking for maybe larger units they're looking for smaller units um instead of these being single you know single family is it possible to make these two family but smaller um just things to think about is it something that we could do senior right small senior housing that's affordable I don't know those are just some of the things that I've heard people say certainly the the small house thing that you're you know it's sort of something that's a lot of people are talking about instead of having a bigger house having a smaller house we could potentially fit more units on the the land any thoughts on that I I do have a thought on that and it's unfortunate um I've had the pleasure of putting my sister's house on the market she lives in uh she lives in poppington on Lumber Street she's surrounded by mcmansions and uh the house is 780 Square ft I'm not going to divulge the uh price that it's under contract for but you would be shocked I can imagine talking between $500,000 yeah for 780 foot house bring that house to ashin you're talking about $425,000 Bel y um I think I think the development world out there um has a has a good understanding of the market and the right nonprofit developer knows what uh the state wants and what the town wants and I think we can we can guide an RFP to get uh as much Bay for as many buckes we have to spend as possible okay great yeah I I think all three of these I I like the ones where they go completely off the street to get into the development I think because of Olive Street and either the oneway circle around or the entrance in and out something that gets the houses and their front part so they's not all the homes are not going in and out of olive stream yeah right okay great any other questions or comments for Steve gentlemen any questions that you would like to ask no the reason I'm asking that Steve is we have three boy three Boy Scouts here who are learning yeah so they they came specifically to hear about affordable housing I'll be happy to talk to them anytime yeah so you can reach out to Steve Greenberg he's very knowledgeable he's is so great get better my friend if there's no other questions yes feel better Steve if there's no other questions uh thank you very much Steve for coming and speaking with us and we look forward to moving these projects along thank you I appreciate the opportunity thank you for you thank you for your work on this yeah okay byebye so many years ago Jen and I and Brandy had the opportunity to actually work on a Habitat for Humanity house when it was being built in Holliston so I think that's certainly one of the things that as habitat comes into our community with this house they am sure would offer opportunities for people who want to volunteer to help build it's actually pretty cool to go and help and then see the house get built and as Steve said with Habitat for Humanity whoever is selected to be moving into the home they also have to put so many so much time and energy working on building their own home Steve called it Sweat Equity yeah great okay wonderful thank you for sharing the information Joe beforehand appreciate that moving on in our agenda update on the de Andi project Michael and probably Mita as well yeah definitely and and Makita or Jen please feel to jump in here but um so you know I'm happy to say that we've basically concluded our engagement with I success Consulting and T Rene smth um or the energetic Dynamo that is the principal of said firm um and uh so we got basically a a lot of good actionable information from the surveys and the interviews that we did which was u a key component uh the first component of of this stage which is developing a Dei action plan and um again just to kind of refresh everybody's memory we did um interviews and surveys of both um you know Town leadership also employees and then also community members and basically got their take on uh basically what their experiences have been uh and what they have witnessed and things that they feel that are important in the Dei realm moving forward and we got a variety of responses back which we did review as the Dei task force with um uh with the consultant so since that time um Jen and I have met with our department heads to to review basically the employee um stuff and go through that and talk about basically what our potential next steps could look like um we still have to meet as the Dei task force and do the same thing and I think our although we don't have specifics right now our next step we know is to do more of a communication out with the community to explain this is kind of where we are with the process this is what we've heard and then these are a couple of steps that we're going to take based on the on the information that we've received from an will the report be available for the public to read yes okay um and so that's pretty much it in a nutshell Makita or Chen do you you know have anything to to to add to that no that was a pretty good run that was a pretty good rundown of of what's happening so yeah I don't really have anything to add Michael thanks for the recap yeah thank and thanks to the Dei task force again and Makita and Jen being a part of that but then um also the other members I think they've been very very critical in terms of providing feedback a good set of eyes good questions to help guide this process and thanks to the community and everybody that participated let's say y absolutely will we be able to take this report and roll it into our work with the comprehensive plan yes perfect yes and that that was one of the primary I was about to say that was a key focus of what we were trying to do here so absolutely great yeah Mita and I have been very very in sync in terms of the fact that from the very beginning that we can't have a plan that is sitting on the shelf it has to be right it has to be actionable and it has to be executable so yeah okay any other questions regarding the project from anyone else comments just one quick question were you guys satisfied with the survey and how it came out was you surprise were there any surprises that uh you didn't take you know I well I'll take the first part um you know I think that the methodology was sound I was actually very impressed with the uh consultant and um how they actually conducted the survey and and just uh how we gathered the data I think was very sound and solid so you know the results that we have are a good starting point I think for us uh it's not the end all be all certainly won't uh you know give us any sort of uh complete answers uh but I think it's a good starting point yeah Michael I don't know if you have or Jen if you have anything to add around that yeah I I thought like Makita said I think the survey the the methodology and everything was sound so I do believe that what we have is a good accurate uh base from which to make decisions from or to work from I think the range and the breadth of answers that we had elicited I guess you could say like a range of different thoughts and maybe even emotions for me and I'm sure for everybody else um I was very appreciative of some of the D data that we received especially from some of the employees because it didn't um you know even though it was focused on diversity equity and inclusion um you know there were some other things just about culture that kind of um came through that was pretty interesting and um something that I think that we can use moving forward so and this included not just general government but the schools as well the well I mean people um certainly opined and offered their opinions on school yeah but um but it was not yeah so that I think that there are a lot of opinions about many things um in town uh the town Services especially but also just business you know folks experience generally in town around this um and of course there are a lot of families who were part of the schools who responded and shared some of their experiences um in that survey as well but there there is definitely Joe to get back to to answer the second part of your question and there there is definitely a diversity of opinion of of uh different experiences in town around this issue so I think again I think it's going to be a solid foundation for us to uh start rolling up our sleeves and taking some action so when you talk about staff you're talking about General government staff was part of that and part of that discussion I mean I know the schools have been doing some work as well exensive work several years ago even for sure okay great any other questions or comments no thank you Makita for being on that thank you Michael and Jen for your work on that I know it's it's very important that we look at what we're doing in our community because of how our community has changed in the last 15 20 years it's it's definitely our community looks a lot different than it did before so yeah well I you know I think every Community should change no matter what the community itself looks like I think that um you know we are a world we're not just a these communities anymore or even countries right everything is um and I don't think we can ever have real peace and and a a good world when there are people starving and people uh you know there's too many imbalances right throughout the world so um I think uh it's nice to certainly be in a community that Embraces that but yeah everybody needs to great thank you for that Claudia moving on discuss and vote on the Mass housing comment letter for the Oasis at Ashland located at 61 Waverly Street and as of today we have received 40 comments you all should have received this packet unfortunately it was as we were coming in but there's a lot of similarities to this response as there was to the mill response where we had a lot of input so Michael do you want to take us through this and is there any big difference that we need to be aware of um well there there's there's a few I I think not necessarily big ones but things that you know we should kind of run through and uh you know as you mentioned Yolanda you know you all got this as you're coming in and um I do apologize for that this obviously uh way later than gives you an opportunity to kind of digest this and and um you know make some comments associated with it but um you know essentially you know the the the letter itself I I mean the the lead in in terms of our rationale against why we think this project is not good the way it is presented um really hinges upon the work that we've already done in developing housing throughout the community um both in terms of what has been built and what has been permitted um and then you know we also reference the fact that there is an additional 250 units that we're talking about aside from what we've detailed here that is at least I I guess you could say for lack of a better term on the table with the mill proposal urrently before Mass housing uh so this is a little bit of a different project and a little bit different site than the mill first of all um the whereas the mill has been seen and visible and has been talked about and plans put together for you know four years um you know this site itself really we haven't seen anything about it for you know since since I've been here for for a while so it's relatively new and then also I think um you know there's very there's very little information that's required by Mass housing um as part of their application package um and I think you know with a developer with like the mill project SLV which has experience in Massachusetts doing a lot of um a lot of 40b projects I think in their application you see a lot of data even more and above what's required from Mass housing whereas with this one um it is a relatively new development company in at least in Massachusetts um you know technically their their LLC for this project is RSP Acquisitions but it's essentially the parent company's posern realy Group which um is based out of Rhode Island and they've done a couple projects now in Mass at least have one uh that's built and one that's in in the in the pipeline but they provided relatively little data um associated with their application as well so it's been hard for our boards and committees to um and our staff really to kind of take a look at it and um and basically find specifics to I don't want to necessarily say take issue with but at least evaluate um but that being said there are some um and just again like the the the project design itself so if you're just looking at Aesthetics you know you look at what was envisioned by the town through the Wildwood mixed juuse District where this project is located um which was you know really supposed to be a self-enclosed and self-contained mixed use District that had a variety of uses like commercial residential open space recreational um you know obviously the project as proposed uh through this 40b sticks strictly to residental and um so it just in that element in that Essence it kind of goes against what the town had envisioned um specifically with regards to the buildings themselves so the height um is something that I think that we've all taken issue with so we're talking about on the site two four-story buildings into two five-story buildings so on the site under the traditional zoning um I'll call the traditional zoning or or zoning I should say um you could do a five-story building as long as it's mixed use um if you only decided to stick to like a residential only building um the limitation was three stories and so obviously you see a deviation from what our zoning is by having four and five story only residential buildings um so I think that's something that we um you know we take some issue with uh with regards to infrastructure of course Water and Sewer um is is very very very important um in detailing you know the issues with our our water supply and you know look the fact is that we do have this supplemental connection now to the MW but we're Limited in what we can basically take from Southboro in terms of gallonage uh I think it's 300,000 gallons a day um uh so you know there there's potential to bump up against that even if you don't look at the Mill project itself um and then also the town sewer system you know we've talked about the limitations associated with that both from a physical perspective but then also from uh again a paper perspective and what we're allowed to basically what they call an interbasin transfer um from you know the Basin that we withdraw water from and then because essentially what we're doing is we're drawing water out of our basin and we're transporting it through our sewer system to Boston Harbor um and so again there's limitations that we're allowed to do through de um and that and then also with what we're allowed to basically transport through framing Hamp system through the intermunicipal agreement um and so again the addition of 226 units is is not going to help that at all um so one of the things that we found uh I'll just say frustrating um to a certain extent is that um you know in order to really kind of identify what Wetlands resources that you're potentially impacting you have to have an up-to-date delineation or you should have an up-to-date delineation uh what they have pres what um the developer has provided is really kind of an estimation of what the Wetland resources are um that is significantly out of date by a couple of decades um now the person who did that work Joyce Hastings um I don't know if she's retired yet but Joyce has done a lot of work in Ashland and in Metro West uh through glm Consulting um but Joe just as you mentioned um how much the re resource area Wetland resource area had grown on Olive Street over the past you know 15 years you can imagine having a very similar situation here and so I think a real delineation needs to be done in order for us to see what the impact is and I think that's going to impact the conceptual plan as well um uh traffic concerns um oh wow uhoh uh obviously a little bit different than what the with the in terms of the specifics than what we had with the mill site but um the fact is is that 135 in Waverly Street is is really kind of the main thoroughfare corridor from east to west you know running through Ashland and so um again adding I I think there's 431 spaces you know adding 431 cars let's just say take that for what it is exactly and and then I think also the fact that it's proximity to the public safety building which um you know obviously there needs to be you know quick egress from our Public Safety vehicles to do that and granted we have you know signalization and everything that's been put in place but um you know anytime you're adding that volume ex exactly right exactly um they provided no storm water plan so it's been really really hard to evaluate what the storm water impact would be uh again I'll draw a comparison to um you know what we saw with the mill proposal where we had an idea of what they were thinking of from a storm waterer perspective uh using underground systems and things like that you know we could we could point out where that could be a concern we really didn't have that much of an opportunity with this so um I think given all of that information or lack of information you can say um you know I have you know that the board uh is not supportive of this project as as it's presented and uh is asking Mass housing to to deny it as as presented did we ever mention did we ever mention the fact that this proposed project is directly across from the bracket Reservoir and the potential storm water coming off of that could potentially be an issue to the bracket res I don't think I mentioned specifically bracket reservation um but I did mention the fact Joe that you know given the pitch of the site the fact that there's a lot of ledge so you're not going to have a lot of infiltration you know both during construction and after construction you want to be concerned about the runoff I'm just want I'm just wondering if that may have been or could be a potential issue for them you know yeah I mean I can certainly add some spec specificity to that seems like a good idea um because you know the other thing is you're talking about again the pitch of the site and I know they plan on flattening it to a certain extent but it's it's not going to be that way way throughout the whole site you know you don't want to have a whole lot of water run off that washes onto Waverly Street or 135 that could freeze over especially you know that presents some challenges as we know that all too well from the public safety building right well and from cus right I mean that's built on a huge hill and the amount of problems they had and they and they had plans for their retaining pool and things like that so yeah yeah prior to being built so we were able to see that well and then they built it they had issues yeah so we did um so in addition to our letter you know I did like similar to the last packet include the information that we had received from other boards um and then also the information that we had received from the public and putting the form up and everything online questions or comments speak of storm water um I just have a question Mike you know in terms of the I know we talk about our our sewer um that all of our waste water goes through Framingham and that's through an inter Municipal agreement and um so so so we're at capacity in terms of or maximum what we are allowed to put through Framingham at this point yeah so there's different there's different limits Claudia so there's like an annual limit there's uh a daily limit there's a peak limit and uh with regards to the Framingham I am um we exceed what's allowable under our Peak limit at at certain periods like during certain storms and things like that okay so and and is it because um is there more capacity that that would be on us to purchase or is there not that capacity even out there there's potentially capacity that we could we could purchase you know the other thing that you hear us talk about in terms of being able to expand our capacity is working hard on our inii program um and making sure that any kind of leaks that we have in the system that contribute to what is flowing in as as part of our sewage is that's just regular groundwater is cut off so that preserves uh that capacity for actual sewage to flow right so there's you know time if you know how do we add all these units if we we can't or there isn't the capacity to to send the waste water through I I I think that is a a good question pretty good basic problem that is a a good question it's a pretty straightforward problem G already said that the sewer moratorium was well that the well the housing moratorium housing the sewer one the sewer was okay okay although just remember you know with a 40b project they don't that doesn't impact them yeah but if there's if there I just don't understand you know if there isn't the capacity to do it then well there's I mean and that is a broader conversation Claudia that's happening across the state especially with the NBTA communities law because there are some communities that don't have sewer and and so you know talking about you know putting projects in at the density of 15 units per acre um you know developing a septic system and having you know a a piece of property that can handle a septic system that would or an on-site wastewater treatment plant right um it's very very it's one of those open-ended questions that the state didn't necessarily think about when they went through and and passed this quote unquote well-intentioned law you know and then again in their proposal these are all apartments there's no nothing that no home ownership involved in this correct it's all rental and all and that doesn't have to be the case with a 40b correct right you you could have home ownership you can have home ownership um and obviously there's benefits uh to each each one um you know the primary benefit to the town for the rental units is that uh 40b you get to count all of the units towards your affordable housing inventory which gets you closer to that 10% which in turn allows you to turn away 40b projects that are not necessarily desirable um whereas with ownership projects you're only allowed to count the the affordable units the true affordable unit okay however and why that is I I still have not been able to get a straight answer and if and if the the real goal is to give people the opportunity to have you know perhaps ownership then it would seem to me that if if you're doing it for that reason right which is supposedly the reason this is happening that 40 BS are in place they are to provide affordable housing and I would think in the longterm some kind of ability to purchase and own then you need a you need a stepping ground right you you can't people aren't going to get ever get into the market for the most part if they don't have lower I don't know that their idea is that we're going to provide affordable housing and that's going to get more people in the market I think the idea behind a 4B yes they can do they can do purchase but the idea is just how how can we increase the affordable housing stock right and we're seeing more and more rentals rather than home ownerships right you're not seeing condos which is what you used to see in buildings like this right they would be Condominiums and part of it probably the affordability or the long-term profitability there's a lot right and yeah Poss Market factors really I would imagine Drive these sort of decisions C like in so far as these developers and what's profitable to them and out as rentals yeah no I understand that what the developers are in it for what I'm saying is what is the the state in it for right yeah yeah I think you know certainly you know when 40b was um Incorporated in the late 60s you know the world that we live in in Massachusetts was very very different in a number of different ways I do know with like the NBTA communities law you know what the the overarching goal is even though I think the state has done a horrible job of really kind of saying this is from an economic development perspective and the concern that you have high wage highly skilled workers that are leaving the state to other parts of the country because of high housing costs the idea is to create enough housing to and I would assume you know know by just through traditional Market forces bring housing costs down just through flooding the market with units that people will end up staying here my my a lot of years under the beyond that now a lot of years that we have history and it hasn't seemed to have done that well I agree and and quite frankly I think you know from one of the things that I've had a hard time with with the NBTA communities law is that you know those highly skilled High wage earners that are leaving the state because of housing are not leaving to find cheaper Apartments they looking to find cheaper single family homes they want a way to get into and that's just antidotal information on and I would say I would go so far as to say that maybe single family homes aren't necessarily everyone's goal any longer that that too has changed some but but I think that ownership the ownership piece probably still is there particularly for that those those people who are leaving the state because they're highly educated and they want um you know to work and be able to buy something I think there's they don't want to live in an apartment for right I mean I think there's a lot of complexity around this issue and you know I I think that there you know 20 years ago 25 years ago a strategy for uh folks I think in that meeting those demographics would probably be to initially rent and be able to save money to be able to put a down payment on a house uh anecdotally that's kind of how my hubby and I did it um but you know Market forces as they are availability how it is some of these apartments I'm looking at these rental prices they're almost as much as or even more than you know a mortgage situation so like the question is to Michael's point you know what kind of you know what what's happening here how are we achieving these goals um and then of course there's also the issue of you know not just the high you know people who are making a lot of money aren't the only ones who are having trouble trying to find a place to live you know so there's affordable housing and there's low-income housing there's a general housing crisis you know in the Northeast in our our city and I to all of your points I don't know if current policy uh direction or recommendations are addressing any of this adequately right um so you know I mean personally I I I think you know what the state should be concentrating on is more on the wage end you know um but that that's just me I can't remember if it was the times or the globe that did an article a couple weeks ago go just doing an analysis of renting versus owning because they are talking about the fact that more more people now are choosing to rent and making that choice as oppos and choosing consciously not to own that's right and they go through the the financial factors but of course it makes sense in some cases to rent only because housing prices now are so high Visa you know what your what people's incomes are what interest rates interest rates exactly money's expensive but it used to be that you did that you rented so that you could save money because it was cheaper to rent than it was to exact but the other thing to remember is this is all cyclical right it is I mean I remember when we were buying our you know we we were we did the same thing we rented an apartment for a number of years then we looked to buy I think our interest rates were 111 12 133% to buy our first condo wow right in the '90s that's what interest rates were for things 15 yeah yeah depending the even higher right and then they went back down and and now they're going back so it's it's just like housing and work and interest they're all it's all cyclical I hope econom getting taking notes Here economics a little e economics 101 we're sort of going a little off track but um any other questions or comments specifically to the comment letter that has been pulled together any changes or anything like that that you need to see so my question is are we planning to kind of Workshop this because I'm I'm not or or maybe we take a bit of a break and we have a chance to actually read this because I don't know if I'm comfortable voting on The Letter without having a chance to actually read the letter disagree I I think that's fair Randy because I to be honest I haven't really had a chance to really look at it or okay you just got it absorb it so either way like if we want to Workshop it together we could do well we could either Workshop it together or we could take 10 minutes and with that I mean some of it is similar to what we saw for the other letter um so either we can walk through this Michael took took us through some of it or we can take a 10-minute pause and have the opportunity to read through it which what are people feeling I mean the the other thing Yolanda is I mean I don't have a time like like noon tomorrow that it has to be in like it has to be in tomorrow so you know if you wanted to look at it overnight and provide me comments you know tomorrow during the day I can spend time um i' I'd rather take 10 minutes and read it through and then we can have some consensus and that would be helpful for everybody because you're going to need our vote on it and I'm not comfortable voting until I read it so I don't disagree yeah okay okay great that's okay so Mack I don't know if you can put something up on the screen we're going to take a 10-minute pause so we can read through this document and then we'll be back at 8:30 so if you're watching I just if you're joining us back thank you for your patience uh we we had continued discussing because we didn't want to hold on we are currently doing project priority project updates and Michael is updating us on the downtown project thank you Michael you're welcome so and um so you know those bids will be due I think um in a month to six weeks I don't remember exactly hopefully we'll get some good bids in rticipate in the work to be around $750,000 um hope knock on wood um and so that's one piece of good news um the second bit uh which is really really good news is that uh one of the things that we've been missing in terms of a key piece of infrastructure um is uh Transformers for the project uh my remember recall I've I mentioned that um specifically we were missing um two Transformers that you know specific specs you know that allows them to be underground and everything it wasn't an Ashland issue it was a Statewide issue um and I'm happy to say um through uh Senate President sp's advocacy I think she was an important person as part of this uh we did find out that those Transformers are going to be shipped on July 8th so um again thanks to the Senate President for uh for her for help in kind of loosening up the uh the uh the wheels uh to get that to get that moving so that's good so if I may interrup you on they're being shipped on the eth and we've had similar issues when we were doing the public safety building certain certain items are going to be shipped out a certain day do we have any idea when we're going to receive them and when will the work begin Joe nobody's guessing on those we just all we're saying is we they're where are they shipping from um China so answer that okay um it'll be a while got it y thank you um so yes so okay moving on to Mendes uh so work on the fields is continuing there has been some ongoing discussion um we' talked about it a previous meeting with um with concom like an enforcement order that's currently in place and stuff so uh I'm happy to say that on oh excuse me on Monday I think uh we've worked out an agreement uh to where everybody can move forward and feel comfortable with things um uh so we'll do a few studies with the understanding that they'll basically serve as a Baseline and not necessarily if anything adverse comes back um it's won't be basically held against the project so um so after many meetings and months that is over um so Pawn Street and I know we did receive an email uh recently just about some uh some potential rumors I think about the the lack of of movement happening on pwn Street uh so it did respond but just for the general public um there has been that project has stalled out a bit because one of the major components is uh doing a culvert pretty good siiz Culvert um needs to be redone over on the Market Basket side uh so that was designed and everything when they went to go build and implement it they found that it wasn't going to work so they're in the process of redesigning it now um not L exactly exactly uh that that that is my understanding from you know the people that I've spoken with um so that that color doesn't have any effect on taking the polls no that's another piece and so the utilities are are working I think it's Comcast is up next transferring the the the lines um so that is happening as well um we'll talk about uh P's Trail those going to be underground no those are not underground they're going to be on the new poles the new polls um just some projects that are not necessarily what we've what we've called priority projects but you know major projects and projects of Interest so uh the sidewalk on 135 so we did get the order conditions from the concom and so we do have the contract um is in place um with the Paving Company um that's also going to be do the paving company be doing the sidewalk work so um and so the Design's been finalized we've actually put together the draft letter uh that we're going to send to Residents notifying them of the work that's going to be done and this is a sidewalk that will go on the eastbound side from the crosswalk that we put in all the way to the community center or all or in front of them will it go all the way to Olive Street or where is it the community center okay yeah okay so um that um and we think that that work will be done before school starts that that is it it should be it should be yeah um so I think you know some of people might have seen updates on the Arboretum or Cadillac paint and just the fact that you know we do have the paving of the parking lots done uh just want to clarify and make sure everybody knows that the actual Trails themselves are still stone dust it's just parking lot that's paved um and so a design will be done over the summer and um with the hope that that will be completed and uh we'll start the plantings in the fall so isn't it looks so much better than what it was I mean it's hard to imagine what that site was um just a few years ago is it something that the public can go see or not yet like is it yeah they can they can access I mean the walk the trails are there and the parking is now is the is it lined yet I don't think LED parking is still locked off yeah still but I do know so let's wait until it's l then before yeah okay but I do know like residents in the area have have been taken oh yeah they've been walking there which is nice so um and then uh we're just another big one um that's more recent is uh just the ozone filter so we're working on that and um getting that out the bit have we done the design out the bit yet yeah okay so so that major that first major piece is done and then uh Clover roads um so the plane board process is complete and um shooting for an august/september opening nice open yeah okay John's doing some work and I was told that there will be a ribbon cutting July 18th for Starbucks Starbucks in the afternoon I think 4:00 is what I heard so yeah fingers crossed fingers crossed yes so a lot of good stuff happening in town um yeah I mean you kind of start adding up all these things it's a it's a good is that market that that's going into the old Dairy Queen is that still moving forward in the planning board process that got approved right that got approved THS oh wow good okay well that was quick that was quick so yes surprisingly yes okay um that'll be great update on the mass Trails Grant yeah um wow that was big yeah so a few months ago we put in a uh a a Grant application to the Mass Trails um Department division uh if you will for $300,000 which was the the max that we could apply for to uh for land acquisition or easement acquisition for a couple of PE pieces of parcel off of 126 um that is part of the upper Charles Trail and um I will be very very honest I thought we had a snowballs chance in hell um just kind of given kind of where we were with the property owner um but we found out last week uh that we were awarded that Grant $300,000 so we Yolanda and I as well as members of the upper Charles Trail committee um went to uh basically that celebration in Holliston on Friday have to get a lot of kudos to the upper Charles Trail committee um and Joel specifically Joel B Joel did a ton of work on that app ation um he he did a lot of work himself on that so um so major major congrats to everybody um uh thanks again to Senate President spila and uh representative Lewis for their advocacy uh for this project but um so the next step is just engaging with that land owner and F finalizing what that looks like and um I'm going to reach out to Joel and we're probably going to have him come to our second meeting in August to talk about about an update and next steps and where they see things and also sort of talk about how we want to move this project forward because there's a couple of different ways so that way to get people up to speed uh the the exciting thing about this and it was very nice being at the event is for those of you who don't know so our part of the upper Charles Trail the goal is to have a 33m loop that goes ashin to hopkington Hopkin to Milford Milford to Holliston into Sherborn little bit in Framingham and then back into Ashland so you have that Loop that then goes to Sherborn in Framingham so that you then have the North and South in Framingham they got funding to do what they call their Chris Walsh Trail which will go around Farm Pond which will then connect to the Bruce Freeman Trail which goes further north which then connects to another trail that goes Boston out to Northampton the other part of that is you go from Sherborne into Holliston and into Milford then the goal there is to continue south from Milford so that our little Trail our upper Charles Trail Loop will be not only part of a big structure here in Massachusetts but in What's called the north south Greenway basically the goal is to have a trail that goes from Maine all the way to Florida and this little portion so people could hop on their bike in Maine come down take a loop through Ashen come see all the great things we have in hollison and then continue on their merry Way South so that is there's getting there's a lot of federal federal support and funding there's a lot of State support and funding a lot of people have been working on this for a while of course if you don't know one of one of the drawbacks we have here in Ashland is we don't have that empty rail bed like Holliston did but I think we have our our Trails group and we've been working on this for a while I I foresee it happening it's just one of those things that's it's going to take a little while and if any of you have ever been at a Trails event with me one of the things I say is we've been working on our Trail actively for probably 10 years now we did the group Holliston had to work for 20 years on an existing on an existing railed so we have half the time we've made some good progress but these things take time fortunately right now there's a lot of funding and support at both the state and the federal level which was why this getting this grant was key for us to continue the work on that project and yolan if you don't mind just to explain a little bit because we say a lot you know what makes our project a little bit difficult is that we don't have an existing rail bed right so what makes it easier if you have an existing rail bed is to fold so first of all usually you're only dealing with one property owner right maybe two CSX and maybe you know another train related entity which makes you know whereas with us we've got 10 or 20 that were that we were dealing with property owners that were trying to work with or get easements from certainly purchasing the land in back of the public safety building is going to help with that connection look at how we can do it from the cemetery up in back of the public safety building up until the high school and with this grant getting funding so that we have the Dyke Trail off of 126 that heads East and if you've never walked that trail you should go check it out because it it's a really cool Trail and then the goal is to go now further west we already have it built in that we're going to cross Route 126 so now we're going to with if we can make this property purchase work we continue west from the D the um is it it's the dke trail so you know where the paintball company is on Route 126 as you're heading north just after it there was always this break in the guard rail and that's called the Dyke Trail it takes you into Framingham and Sherborne it's an it's an old trail I think there used to be a trolley there it was a trol so but it's been you know probably the late 1800s early 1900s since it's been there there's no more track it's just the raised area for the for the Dyke Trail and if you follow that from 126 it takes you from 126 into Framingham into a big CSX Yard Rail Yard yeah it's a rail yard from CSX so Framingham is in the process of trying to work with CSX they have some real fun they have some real funding in Framingham to bring theirs from the Chris Walsh Trail which is around Farm Pond they already have a little section of their trail that goes near um where's the mwrta road what's that road but it goes into downtown yeah so that d d I think so I want to say it's not Dudley no um um what's really cool and one of the reasons i' I know about this is the m our Metro West Regional collaborative helped kick off working with mapc they have someone in their group uh David luten Heimer who has been helping with these connections and again probably 10 n years ago we had a kickoff here in town hall where Not only was it the members of the Metro West Regional collaborative which was the eight you know 89 units but we brought in Holliston and Westboro and further west and further east and a little bit north to have the discussion and so that work is moving forward and again because of all this infrastructure money of wanting to improve and get people out of their cars is is one of the reasons this project keeps moving forward so Blandon Avenue Blandon that's it yeah Y and that's really cool yeah so so yeah um obviously great news so yeah yeah okay and then uh you listening Joel thank you for all your work yes thank you Joel oh uh just the last thing it wasn't on the agenda so Claudia Jen and I met with Framingham State Mass College building authority Mass State College building authority and the design design team if you will uh to talk about the Warren Barn last week too so had a good initial meeting thank you Claudia for being willing to do that okay now a number of reminders now that we're back live let's see vacancies on various boards and committees affordable housing trust has a vacancy for an associate member conservation Comm committee has a vacancy open space and Recreation committee has two vacancies storm water advisory committee has a vacancy sustainability committee has a vacancy Town Forest committee has a vacancy for an associate member if you are interested in any of those you can go to the website and fill out a talent Bank form uh and we will be appointing people as soon as we have some also the board is seeking resident to serve on the naming at the public safety building committee interested parties should complete a talent Bank form we'd like to have that done at our probably July meeting so that we can get the naming reviewed and moveed forward we are also seeking residents to serve on the historic district study committee interested parties should complete a talent Bank form and again that's one that's going to be a pretty short lift free covid tests are still available at Town Hall Town Hall will be closed next week on Thursday July 4th our summer meeting schedule our next select board meeting will be on Wednesday July 17th we are having a retreat meeting on August 7th and then we will be having another regular meeting on August 17th plus based on conversation we are going to be looking to do some joint meeting with the planning board and we will have probably two of them or different ones so be on the lookout for that that is everything on our agenda let's do board reports so Makita why don't you kick us off okay um let's see uh I think a few a few weeks ago uh I was uh delighted to be able to attend the Ashlin Pride Celebration In The Corner Spot uh put on by ashin United really tremendous Community event um unfortunately I had to miss the juneth celebration uh that area had last weekend but I was able to roll up my sleeves and participate in uh the Ashland Cemetery uh cleanup uh was really more like digging holes but it was it was a to be more specific lots of them but um but it would that was a a great educational opportunity to find out not just about you know a memorial art preservation and the importance of that uh but really learning about the history of the Town a little bit more so I was uh really energized to uh be part of that event and I know they're going to be looking for more volunteers to help with that um in the fall I think that's when their next push is going to be it was pretty hot out there it was a hot weekend but it was a lot of fun so good okay Claudia y so um we had a uh meeting of the mindes building committee recently and um you know that project is really wrapping up quickly they are doing a lot of site work now um and finishing up the fields kind of very exciting to see all that come to fruition we certainly could use some addition fields in the town um I think it was this week they were scheduling a walk through to just uh just check on the status of everything before we come up to um basically a year since completion in which case a lot of um the warranties would be potentially expiring so they they kind of um you know do that to make sure everything's what it should be at this point in time um Mike mentioned about the Warren Barn that certainly is exciting up there to um to have like Framingham State partnering with us and and certainly you know they're making so many changes up there in terms of what they've uh made available to community members they have a little restaurant Henry's place um they have a very small membership fee I think it's about $120 a year something like that and um 150 maybe and it includes um you know the ability to use the pickle ball courts to um use the the beach area and some of the boats and kayaks Etc so that's exciting what they're they're doing up there um and then on Saturday I was able to participate in our uh selectboard Town town meeting um and the juneth event um so that was really really an enjoyable um morning um enjoyed hearing the the speakers and they had some musicians that were very very talented and uh so that was a great day so I guess that's it for me okay Joe thank you madam chair um to pigy back what Claudia just said um participated at the farmers market uh select board table uh it was a lot of uh it was very interesting uh throughout the throughout the stay there um I actually stayed till the till the end because it was it was uh it was a lot of fun um love the music I thought I was in Animal Kingdom at Disney because of the music I mean it was phenomenal and and I it's and watching the kids as they were walking by they were dancing and they were celebrating it was just a lot a lot of fun it was fantastic I I I loved it immensely um the interesting thing about being at the table uh we had about 10 to 15 people throughout the day stop and um one of the major concerns of discussion that they brought up was the barage 40b project that are coming into town and what can Ashan do to prevent it explain to them there's not much we can do other than write letters to um Mass Housing and to try to get them to understand where we're at and the concerns that we all have and one gentleman uh didn't want to talk about uh the 40b project he was really concerned about waste management and asked about trash pickup and is there any current written action in the current contract that would penalize waste management for this repeated missing of trash pickup throughout the community and I asked I told him I said you know what I don't know I really don't know but I'll find out and we'll we'll ask so is there is there something I I I don't know yeah there is there's uh there's in there sorry in their contract there's a pretty well outlined and detailed uh list of penalties and um we have we have penalized them before um I want to say 6 months ago when it got really really bad I think they ended up racking up about $20,000 and what we'll call fines and their performance turned around a bit and uh but lately um we've been very very very uh I think discouraged with kind of where the performance is going and so actually this past Thursday in Friday there were a couple missp pickups and I instructed Doug to uh find them and I think there was a concern there was no mention that trash pickup would be delayed because of the holiday and I think confusing this past week it was very confusing so a lot of the residents and I know in my neighborhood some didn't put the the trash out and sure enough Waste Management showed up you know so their trash wasn't picked up and they you know they get a phone call what are we going to do I said said well give the DPW a call you know when they're open on on on on Friday and so you know you can have a call um my husband who is the family he lets everybody know if trash is going to be delayed um we get emails that go out to all the family members they can get put on his remember brought this up I did not bring this up he's happy to report that it was it was definitely confusing it there was no delay for and Wednesday was a national holiday so I would have expected trash to be delayed by a day and it wasn't and it was not they picked up on Wednesday so they're pretty they're pretty clear in the flyer that they put out we posted yeah of of what holidays are are considered um and I think with this being a new one people might have been confusing and lastly with respect to the F's Market uh being there for the table uh we had several new residents come up and introduce themselves yeah and they were they were ecstatic about the town uh they didn't realize that ashin offered so many different variety of uh opportunities and events for them and and they they said this is a lot better than where we came from and they were very happy and they look forward to uh staying here in town for quite some time and they were very very pleased and we all welcome them to to Ashland and a big shout out to uh Bill gath who uh last Tuesday received the Melvin Jones award um he uh that is the highest award that the Ashland Lions can bestow on Melvin Jones was the international founder of the of the lions in the United States so congratulations Bill and uh during this heat advisory I just would like to remind everybody to check on their senior citizens uh if they live in the area make sure they're okay make sure they have you know a cooling area or provide a right to a cooling station or Center that's that's made available through the town community center right which is our community center in the library uh so and and make sure they have plenty of water to stay hydrated and uh AOC I mean ACL also advises us to make sure that our furry friends are also uh in the shade or inside where it's cool and keep them hydrated as well traffic study committee would uh will met on the 18th and we that's many concerns that the residents have we would love to be able to put sidewalks and crosswalks on every single Street of the road uh in town but that's not going to happen because of budgetary issues and um we are we are working to the best of our ability but everything comes down to human nature you know it's people that drive they drive fast they don't pay attention to the signs you know we have signs up not to through away but people still go through it anyway because they don't want to be delayed and it's very frustrating extremely frustrating so uh bear with us we're working on it and that's all I have Madam chair thank you thank you Joe brand um I'll be pretty quick um I just wanted to thank the ashin farmers market and area for a really great juneth program um uh it was it was uh great to to to be there on behalf of our board um and you know the table that we had was um thank you guys for for for pitching in on on office hours at the farmers market um I think the way that the it it like Joe said it's a really great way for people to come and talk to us which is which is you know it's it's a good opportunity um I did want to talk a little bit about the um our next dates at the farmers market just so we can make sure that we're all on the same page um generally we're trying to do like one a month um and the July date I know that the um I think it was the 13th or the 12th or whatever that date 13th the 13th and the 20th were the two dates that I had floated by the farmers market came back and said they couldn't do the 13th so and I know a lot of folks can't do the 20th um do we want to look at the 27th or do we want to just do the August date the August 10th because with the with the 4th of July holiday and everything in there like I I'm just so I wanted to just see what you guys thought about that I I'm not sure what we're doing but okay I know summer's hard hard the I'd like to recommend is maybe we reach out to a couple like school committee and planning board and say hey we're getting the community tent for one of these dates does you guys want to join us because that could give us different coverage I don't because I don't know if they're actively doing that we can do that it's not a bad idea I I I think that's that's great and that way there's some there's coverage and there there's actually more folks that people can come up and right interact with yeah so do we want to tentatively think to do maybe that that July 20th date and then ask I'll I can reach out to to right you know just send send it out to to their whole board to both planning and school committee and say hey we're looking to do a town tent do you guys want to join us for part of it all of it whoever wants to show up okay yep all right that sounds good all right so okay and then we'll plan on August 10th as well as a the next dat okay y okay um and just to piggyback on what you guys were talking about with the with the Community Club over at Framingham State this upcoming Sunday is an ashin day so it's the second one yeah so um I hadn't seen the thing about the first one and then I was like oh it's a so it's a good opportunity to go test it out so if you guys want want to go rent Kayaks or um I think on Sunday this next Sunday coming they had it this past weekend as well I saw that you have to sign up for it but you can try out like standup paddle boards and stuff like that which I always am scared about but um but it uh they have all sorts of stuff over there pickle ball and tennis and things like that I'll try that standup uh paddle board Randy with you if you if you're looking for someone to be a buddy to be adventurous with all right deal both of you on the same board holding on moral support moral support probably going to be a scenario yeah so resting on my knees there's no standing yeah and then just the only other thing um when when Joe and I were at the the table at the farmers market our friend uh David Sandro came over and was talking to us and David's such a great guy and he watches our he watches our meetings and so he um even records them so I he says to us all the time that he sees us on TV so I I I told him we'd give him a shout out y go so um David we know you're watching and thank you for for hanging in there with us so yes good to see you last weekend great that's it okay couple things we received a letter from the from Comcast and I just wanted to read it to the public so you're aware as part of their ongoing commitment to keep our customers informed about changes to xinity B TV services we wanted to notify you that the Pack 12 network is seizing operation on June 30th 2024 so as a result the Pack 12 network will no longer be available as part of the Comcast lineup so if you watch that I don't know if you do they've also then implemented a channel slate change and you can check that out to keep our customers informed during this period and you are getting notified of this in your statement but I figured we could read it here as well should probably see a slight decrease in your bill probably not yeah no couple things so legislative event with Metro West Regional collaborative happened on June 14th it seems like forever ago was a great event was so fun to have a lot of different communities together and discuss we didn't have that many legislators because they were dealing with budget still but it was it was a good event uh Claudia touched base on the Mendes I don't have to do that talked about Ashen day at the University Club last day of school was J was June 18th so congratulations to everyone who finish the school Year and be safe and sound until through your summer two other updates for in uh issues around town so at the outdoor YMCA Center they now have outdoor new pickle ball courts oh and there is a ribbon cutting happening for that on Thursday and then if you love Halloween and you enjoy acting or even just want to give your hand at acting uh the proog there's a uh a new event it started last year called The Haunt It is a fundraiser between the hopkington Center for the Arts and the ym Metro West YMCA and they are holding auditions on Sunday for people who would like to go it's a two weekend event in the end of October you don't have to commit to both week end but if you love Halloween and you want to have an opportunity the event this year is a wedding at dead Woodville where they have a I think it's a moral the groom is mortal and the bride is Immortal so some of the signs have been around town what do this event like so so is it like an acting opportunity is it like acting it's an acting and Andor dance opportunity got it you audition to be a witch or you audition to be one of the members of the town so you could be part of the church you could be a bridesmaid you could be they have so when they did it last year they had a doll shop they had a town hall they had an electric chair they had a laundry they had chops um chops Diner uh and because it was out on the YMCA property they had their their camp and someone died at camp and so uh yeah so if you enjoy Halloween and you want to participate they are looking for a lot lot of volunteers because as I said it's a two weekend Endeavor this year and they're looking for people you don't have to commit to both weekends so but you can go to HCA their website and there are some signs around town talking about it and that's all that I have so our next meeting will be on Wednesday July 17th so happy 4th of July be safe with your friends and family be aware of our First Responders who are going to be out there keeping us all safe one one quick yes go I'm sorry I'm sorry I just wanted to bring up that uh our next summer con is going to be July 19th it's a town U Metro West favorite band uh it's uh Back Pages they're very very good I'm sure you've heard them before uh the folks that know Inky far and and his band that's who they are come and enjoy them um our last uh concert was that first concert last Tuesday we had about 125 people show up the first one which was very nice so we appreciate that and starting next week July 5th Ashland will be selling its favorite corn oh nice be ready to see that that lucky farm so okay I have a quick question just about trash findes where where does that money go when we find them so Claudia it's technically not a it's it's not done as a fine it's actually done as a withholding of payment oh so like so they send us an invoice of you know $100,000 and let's just say they've racked up 20,000 in fines you know we would send them $80,000 with the I think maybe we give everybody a free bag or something yeah I have one more Point yeah um yeah with the July 4th weekend coming up uh I just wanted to remind folks that in Massachusetts uh fireworks are illegal uh so uh I think that um you know with pets and kids and such you know just be careful and be safe uh take the chair's words to heart but also remember that those fireworks are something that we want to keep out of the hand out of little hands especially but really out of everybody's hands or you might lose a hand so and there's certainly enough places that are doing fireworks oh so many Holliston is doing stuff June 28th in Framingham June 28th yes they're doing something Ms belong in New Hampshire m80s belong in New Hampshire yes they do and thank you to the three life Scouts that are in our audience tonight along with their sponsor Mrs K Michael thank you very much I learned something tonight that a life Scout is the next step before Eagle Scout and I just learned that tonight so congratulations to you three thank you cool is great if I can get a motion to adjourn so move and a second second all those in favor I thank you for joining us sorry for the hiccup with power outages not much we can do about that and we will see you again at our next select board meeting on Wednesday July 17th but I'm sure we'll see you out and about at either the farmers market or other great events stay safe and we'll see you all in a few weeks thank you thanks everybody

persons wishing to be heard on this matter are invited to attend the public Hearing in person or by logging on to the zoom meeting interested parties who are unable to attend the hearing May submit written comments to the select board's office Town Hall 101 Main Street ashin mass 01721 or by emailing Susan Robby at sroy Asin mass.com Okay so we've announced the public hearing and we are reviewing a change of stock option for this uh entity and that's it um if we are William if you could come up and take us through the change and why it's necessary okay actually motion to uh open the public hearing which I read second all those in favor I I perfect good evening Goldberg from Main Street Wine and Spirits uh this is just house cleaning on some paperwork that uh that came to our attention in the past year just um when my father uh passed almost 27 years ago and my uncle passed five years ago they never properly split their businesses in the eyes of the Alcoholic Beverage Control Commission and so uh this is all this is is just letting them know that my dad and my uncle don't own the business anymore okay good and we um unfortunately Susan's not here but either Jen or Michael from what I can tell we had everything we needed in our packet to approve this okay okay okay and as far as I'm aware we have not received any comments okay okay well congratulations on you your new business or about to be your new business any um questions or well anyone here to speak against this not that I expect that but we just need to go through um any comments or questions from the select board regarding this is bullard's Market still in operation it is under new ownership okay because that was the other that was your your uncle's business right that's right okay that's right all right his uh his son sold it to the person had' been working there for about 30 years so okay and that that took place last year last year yeah that's pretty much when all this came to light all came to light gotcha okay okay thank you wel okay any other questions or com comments I can get a motion to close the public hearing so moved second all those in favor I and then if I can get a motion to approve the stock change as presented so moved second all those any other discussion seeing none all those in favor I and that carries 4 Z you are all set all right thank you all now now congratulations now congratulations congratulations it's finally M there you go there you go now the fun starts thank you right great nice kid okay moving on I see Steve Greenberg is here so if it's okay with Steve and everybody else if he's actually still there okay until we see him we will uh move on CU my understanding is that Steve is giving the presentation from the affordable housing trust okay so let's keep going down our old and new business until we see Steve come back uh vote to approve a one-day bino Bingo license request from K&B crayons and Beyond to be held on August 9th 2024 at the VFW 311 Pleasants street we have the information this is basically just their looking for a one-day license to be able to do uh this program and it is a fundraiser for KB's crayons and Beyond a non-profitable a nonprofit charitable organization Michael we just need to vote to approve the one day license correct any questions comments concerns okay uh I move that we approve the uh I I would ask for a motion to approve the one day beo license as requested so moved okay second great any other questions or discussion all those in favor I great and that passes good luck to them and if not doing anything that day go and support do we all need to sign should yeah you should sign you should sign a license okay we'll do that after the meeting yeah so remember no one can leave until we've signed that license great wonderful still no Steve well he's oh he just needs to maybe he doesn't realize he's here oh now he's gone now he needs to be must be on some good medicine right he might night we want to make him co-host yep okay well as we continue working on that uh Michael want do the town hall yes let's do the update on the assessment of the Town Hall sure so um so just a couple of updates related to town hall and essentially the infrastructure so one of the things that we have been working up on is um first of all basically securing the building uh had a significantly cracked beam um based on when the renovation was done I think around 2005 so what happened was the proper supports wasn't putting put in place in order to support the HVAC systems that were put in place so unfortunately that led to a pretty significant crack and twist in one of the main supporting beams which um so we've ended up going through and you know having to get an architect and engineer and so that's been fixed and secured so that's number one um the second thing we've been doing is I mean as you can see the exterior you know we painted it probably eight or nine years ago but it's looking a little tired a little rough so instead of just looking at painting this time um one of the things that we've done is uh Doug Scott our Building Commissioner who's kind of heading this project he went and secured a lift uh with an architect to actually go through all the town hall and the exterior and kind of look at the places that's have rotted and and all of that good stuff and making determinations of what needs to be replaced and how it can be replaced and so he's taken that assessment and putting it all together and we'll put that out to bid later this year to do the work like whatever kind of replacement work needs to be done and then as well as uh painting and so one of the things I will make clear is that um you know we used a composite material for the steps because we felt that that was probably most appropriate but you know for the town hall proper if you will the exterior you know we'll be using more like the historical period materials you know wood Clapper and stuff like that so good so anyway yeah it was um as we all know how how hot it was last week and so you know Doug uh we've got some good shots of Doug up on the lift um with all the safety harness and stuff so so has that mean support being been reped or it iness so it has been repair yeah and there were a couple of other things like apparently there was another support that was supposed to be put in place place um really kind of I'm looking up because it's kind of in this area and it was not so that's been taken care of and addressed not anymore we probably should have moved a long time ago Joe uh but now we're in good shape so okay any other questions um just um we had we had budgeted for this this year right like we had when we were looking at the budget for this was part of that allation mli the 8 million yep are we thinking that this is going to you know depending on like how much replacement and stuff is that is it going to align with what we had projected the the cost would be it should I mean I we I think we'd put in 450 okay and yeah that should cover it I was kind of hoping we'd have some more left over but it doesn't sound like you know based on Doug's estimation that that's going to be and unfortunately pricing right now for cards like you know are are higher so exactly yeah oh nice nice okay any other questions or comments on the town hall question about the painting a question about the painting um do you ever consider using Rhino Shield Joe I think given the historic nature of the yeah the building something yeah are you you're talking about like a a composite type of more like a plastic it's it's it's the type of it's the type of paint right it's more of a plastic it's a ceramic it's a ceramic ceramic type of yeah I think we' probably be looking more at the traditional you know acrylic or I'm just saying it would last longer and it would save the town's taxpayers money over the years type of deal yeah I mean if if we wanted to go in that direction um then I mean we would look at something like a composite type of material for the siding but given that this building's on the national register I'm not sure exactly what kind be question to see if they would they would allow that you know because I know a lot of historic places down down in Florida are using it so yeah yeah I'm I'm trying to remember the exact the Secretary of interior standards I get to know those with the Valentine with quite a bit um and and there's certainly times when it is appropriate to use that I if I remember correctly it's really more in a location that's not very visible to the public um but Town Hall was just on Chronicle on Monday right that's true true we don't want to so okay good see seeing no other questions on the update on the town hall project and we see Steve Greenberg Steve welcome thank you uh if you're ready apologize for technical difficulty I try to uh unmute and unv video but uh here I am great so thank you for uh inviting me to this evening's meeting and uh happy to answer any questions and maybe first I could tell you a little bit about what's new and what's going on with the affordable trust that'd be great sure currently uh there's a property on Main Street that uh the trust has been working with the property owner and Habitat for Humanity uh to develop a single family home on that property and that's been a a long time uh vacant parcel of land that uh we're we're excited about the possibility of developing an affordable unit there and habitat's been great to work with the property owners have been great to work with so uh they're working their way through the process and the state so U look forward to Habitat coming in front of various boards in town in the very near future and getting something uh put up on that lot that serves the affordable housing numbers here in town great another uh project we have been working I'd like to say collaboratively with the with the select board is uh Olive Street and uh the former sipson property that the town has owned for quite a while that property was purchased a long time ago with Community preservation act funds two buckets open space and affordable um it's a property that that has some Uplands on the on the street and uh a lot of wetlands in the back and I think uh beavers probably enjoy that property more than anyone but uh we uh you know we did some Wetland studies years ago we had all that updated and approved with through the Conservation Commission and uh we took those new boundaries and uh setbacks and the trust retained a landscape architect a gentleman by name of Stephen Cosmos and uh he's come up with uh some scenarios of very uh limited scope because again of the um the wetlands uh sort of make it a uh a small envelope so um I have a document I can if I'm allowed to I could share screen with everyone or uh just talk about it whichever you prefer it would be great if you could show it I believe you're set up to co to um as a co-host okay yeah so you can just share your screen here with me yes so Joe it this didn't get into our packet but you all should have received it via email from Joe is that is that visible very good yep that's it okay so what um the landscape architect has done has taken a section of Olive Street that probably has the greatest depth in term in terms of setbacks with with Road wetlands and uh zoning and come up with a couple of different scenarios here that challenge uh both access to the parcel and uh and the number of units so the top left has six units with 12 parking spaces as does the uh the U rendering on the viewers right the uh parking gets a little complicated but the purpose of uh putting something like this together would be in the hopes of with the select board's approval going out uh with a request for proposals that gave those who might be interested in developing 100% affordable units on this property some ideas of what they could potentially develop so we would have for someone who' be interested a full set of uh wetlands and topography and approvals as well as these particular renderings maybe they could come up with something that fits better looks better um maybe has a few more units but again it's it's very Compact and uh so that would be the affordable component of the property and again because of the extreme Wetlands there um I think the balance of the property would be for those to uh enjoy whether they want to walk back there and get their feet wet or uh just have something pretty to look at okay so that's um that's something we'd again like to further discuss with the select board to see if they'd be uh interested willing to go forward with an RFP and uh I think the other most recent update to the affordable trust is that we're at full membership Carlton Phelps has joined our ranks so that brings our membership to five and uh he's new he's new to the uh to the trust but in our last meeting he very much participated and we look forward to his future interest and and future additions to the uh to the trust and what we're trying to get done great questions or comments Claudia go ahead and then Brandy hi Steve um just I have a couple of well one question about the Main Street property um so how does that work when somebody like the owners have are selling it or well they must be selling it to Habitat for Humanity to build well um like any real estate transaction Claudia you need site control um so they have site control they have a purchase and sale agreement with the property owners they needed that to uh present not only to to various boards here in town but to the state okay so uh there is a contract they haven't shared it right right I think that's private between them and the property owner but um so I guess I guess the thing that I was trying to get at is if somebody owns property and they um you know want to make it available to a developer who would build something or in this case Habitat for Humanity is it is it sold at a competitive market or is rate or is it discounted in some way or does the the state participate because it's um going to be you know for affordable housing or um I don't think the state contributes in terms of of financial yeah um I think the big Financial contributor here will be the town of ashin through the affordable trust yep uh because you know to as mentioned earlier in talking about rehabbing town hall construction costs are silly um soft costs to get something approved is not cheap so I would say that you know 10 years ago 15 years ago the purchase price on this property uh is probably what's reflected in the contract so it's um it's probably a 25 30% of what would be market rate but um I think cloudy it all depends on the project but you know sometimes property is donated right you know the YMCA project is is a donated parcel yeah I know I know it is yeah it's not the easiest parcel and maybe that's why it's still available yeah but um I hope I answered your question or if I didn't please tell me how I can better better answer the question yeah no I I think you have and then um the the Olive Street property um so that is so that's currently owned by the town and then for it to be affordable units how does how does that work there they're set by that the certain formula in terms of price um there is is are there some priorities given to people who work for the town it depends on the size of the final project okay um I I think unfortunately with Main Street that won't be the case but I think that can be certainly part of the RFP that um Town residents might get uh certain advantages in the potential ownership or rental of the property on Olive Street um but um it's pretty strict guidelines about that the um again as as I mentioned earlier the parcel was purchased with CPA funds out of the two buckets open space and affordable so um anything that was sold there would have to be affordable or built there would have to have deed restrictions relative to Affordable so I hope that answers your question yeah so and and those though a developer there right it is it are they I'm just asking I guess it is developing a prop property that is going to be affordable housing as lucrative as it would be to go and and develop a property that isn't affordable housing or you know I'm trying to understand what the impetus would be for a developer to step up um there wouldn't be impetus for a market developer okay this is a project that uh entities like habitat or others that might be looking for tax credits but I don't think that would be the case here uh this is not a financial gain by uh the town or the developer if we do something on H Street or Main Street it's uh it's a negative it's a negative Capital uh you know Improvement if you will Stephen couldn't they go to the state right there's there's housing the the Housing Authority at the state that if they're building affordable housing they can get some kind of financing as well there's funding available for that if you look at um like Robert Hill way they were able to get how some funding to help build that parcel build that Rober Hill Way was actually um a federal program and there were tax credits and that that took years to get approved yeah yeah on many different levels that that took years to get approved um in a in a case like U Main Street and a case like Olive Street I think the um the financing would most likely come through a state approved Agency for the homeowner right but in terms of uh Development and Construction I think it would be U one of the primary uh fund sources would be the trust right okay and then and then you're always kind of looking for a non a nonprofit developer if you will absolutely okay and are those um do we is there a pool from which we kind of seek out I know we put out an RFP but do we also advertise it with oh I I think that you know be willing I think Jen could speak to that uh but the irfp is um broadly advertised uh based on state guidelines 30b guidelines and uh there are a number of nonprofit developers out there I don't see a lot of them U banging on the door to to get a project that is going to depend on a local uh funding and uh and possibly some State assistance but I think we can get it done I'm actually very confident we can get it done at a price right the other thing too is the developer doesn't have to purchase the the land because that's Town owned land so that there's there is that component of it right for the Olive Street par the street they're they're starting at a different point than if they had to purchase so the profitability is is a little bit yeah so I think there'd be some subdividing you know I don't I don't see um if it's a if it's the individual units are purchased I don't see those individual units taking uh any ownership of the balance of the land available in the back I think we would have to uh look at a plan that's subdivided out the development parcel and the rest would stay with the time and what is the in terms of their the going through to the permitting of that with the planning board and that is it what's that similar to is it typical it be similar to it would be a 40b yeah it's similar to a 40b that's I guess so it be the zoning board of appeals okay Michael you wanted to add something and then yeah so so Steve what you're saying is like we would have to give the property basically to the developer and then we would probably need to make an additional Financial contribution right to make it financially feasible that's 100% correct from the trust from the trust the TR correct from the trust from the town you know it comes from the town from CPA to the trust to the developer and the trust right now has significant funds um well those funds aren't as significant as they used to be but there there are there are in the trust there's so I also Envision um when we get there to go to town meeting and um let's say what the town has to say about this project and uh ask for some funding at that CPC at that time right so right now uh there's still affordable I mean there's housing money sitting in the CPC bucket that has to be then moved from CPC to the trust but so the monies are were not be on top of what the tax rate in any way shape or form no no okay thank you Randy so thank abolutely um thank you Steve and and the whole affordable housing trust for all the work on the Olive Street project um I know the last time I think that you were here we were talking about you know what potentially that could look like and you had to do a lot of work on the the wetlands deliniation and all the the the surveying and all the the you know the groundwork to even get to this point so seeing seeing a sketch with with actual units on it is is uh pretty pretty cool I think so so um so thank you for all the work on that and I'm I'm looking forward to to seeing this kind of go go to the next step um I was just curious you know you had mentioned ownership or or rental and you know are these are these looking to be like probably two bedroom units or how big how big of how big little houses are these or or I guess that's I think the state refers three bedrooms if it's a property for sale um so I think that would be the U the way we would hopefully write into the RFP and uh I think I think in a development like this uh the trust has talked about it for a long time and I I think Joe uh would back me up on this that we're thinking more of a for sale rather than a for rent okay I certainly like to see home owners and you know what happens with entities like Habitat for Humanity there's a lot of Sweat Equity from the purchasers that goes into literally from the ground up they're involved in the construction and uh you know pride of ownership I think is important so you know we certainly want these to be an asset to the town and to those that are going to live there great um and then so as far as the weather it would be you know is it like you look at certain Ami for for these types of units you would you look at Joe just said 80% so um likely that's kind of what you're looking for yeah okay all right yeah you know I think they would probably sell probably you know in today's world they probably sell around $300,000 which okay you know that's affordable in today's book absolutely well not really but it that's what the numbers say um so just to talk about the 80% it's 80% Ami the area mean income so who would be eligible for these types of units um and with the am with the current median in 12,000 property it's it's the so the larger the family the uh more income they're allowed to make Ashlin is in the so the the districts are set up by Hut Ashlin is in the Boston District so the allowable income is quite substantial you know 100,000 plus so the larger your family the more you're allowed to make okay and and it has to be your first home is that true uh there are some caveats there Claudia but typically your first home okay and this is into perpetuity so um deed restriction would be in perpetuity I think that'd be one of our not only the town but the state's requirement right and just just from a time frame perspective um what what are your thoughts about like timing for you know to put this out to bid for an RFP and um what I'm looking at gen to um so I was just curious from from from your perspective what what that kind of looks like well if if you want to make a motion uh certainly look forward to working with uh with Jen to uh out yeah I I just like there's a lot involved in these things I also think you know we're doing our Retreat the first meeting in August and we can talk about timing and how this fits into the other projects I think a lot of work has been done but I think before we I mean I I'm with you I'm like ready to jump in but we know that a lot needs to be done uh any other questions or comments because if not I have a yeah the only quick comment I wanted to make with with respect to what Brandy just brought up is that the Whitland delineation we were really surprised that how much land we actually lost over the years yeah uh when we did our first uh Whitland delineation and it's quite substantial I mean we talk tell by we're talking about a ball field we wanted we were thinking about putting a passive you know Recreation part of it that's all gone yeah all of it's all gone because of the delineation all well because how the wetlands have increased how how they increased yes would climate change would that be uh I think be the Beavers more than anything else the Beavers the Beavers so Steve thank you for coming and and chatting with us I just had a couple of comments slash thoughts on housing and what we're trying to do here in in Ashland one of the complaints I hear from a lot of people is we're doing a lot of rentals and not a lot of purchase so the idea idea that these would be for purchase rather than rental I think is a great idea uh the other thing to think about is I'm looking at the floor plans and you know their three bedroom we also are hearing that people are looking for other forms of housing right they're not looking for maybe larger units they're looking for smaller units um instead of these being single you know single family is it possible to make these two family but smaller um just things to think about is it something that we could do senior right small senior housing that's affordable I don't know those are just some of the things that I've heard people say certainly the the small house thing that you're you know it's sort of something that's a lot of people are talking about instead of having a bigger house having a smaller house we could potentially fit more units on the the land any thoughts on that I do have a thought on that and it's unfortunate um I've had the pleasure of putting my sister's house on the market she lives in uh she lives in Hoppington on Lumber Street she's surrounded by mcmansions m and and uh the house is 780 Square ft I'm not going to divulge the uh price that it's under contract for but you would be shocked I can imagine talking between four and $500,000 yeah for 780 foot house so know bring that house to Ashlin you're talking about $425,000 y um I think I think the development world out there um has a has a good understanding of the market and and the right nonprofit developer knows what uh the state wants and what the town wants and I think we can we can guide an irfp to get uh as much baying for as many buckes we have to spend as possible okay great yeah I I think all three of these I I like the ones where they go completely off the street to get into the development I think because of Olive Street and either the oneway circle around or the entrance in and out something that gets the houses and their front part so there's not all the homes are not going in and out of Olive Street yeah right okay great any other questions or comments for Steve gentlemen any questions that you would like to ask no the reason I'm asking that Steve is we have three boy three Boy Scouts here who are learning yeah so they they came specifically to hear about affordable housing I'll be happy to talk to them anytime yeah yeah so you can reach out to Steve Greenberg he's he's very knowledgeable he's our is so great get better my friend if there's no other questions yes feel better Steve if there's no other questions uh thank you very much Steve for coming and speaking with us and we look forward to moving these projects along thank you I appreciate the opportunity speak thank you for you thank you for your work on this yeah okay byebye so many years ago Jen and I and Brandy had the opportunity to actually work on a Habitat for Humanity house when it was being built in Holliston so I think that's certainly one of the things that as habitat comes into our community with this house they I'm sure would offer opportunities for people who want to volunteer to help build it's actually pretty cool to go and help and then see the house get built and as Steve said with Habitat for Humanity whoever is selected to be moving into the home they also have to put so many so much time and energy working on building their own home Steve called it Sweat Equity yeah great okay wonderful thank you for sharing the information Joe beforehand appreciate that moving on in our agenda update on the de Andi project Michael and probably Makita as well yeah definitely and and Makita or Jen please feel to jump in here but um so you know I'm happy to say that we've basically concluded our engagement with I success Consulting and T Rene Smith um the energetic Dynamo that is the principal of said firm um and uh so we got basically a a lot of good actionable information from the surveys and the interviews that we did which was a key component uh the first component of of this stage which is developing a Dei action plan and um again just to kind of refresh everybody's memory we did um interviews and surveys of both um you know Town leadership also employees and then also community members and basically got their take on U basically what their experiences have been uh and what they have witnessed and things that they feel that are important in the Dei realm moving forward and we got a variety of responses back which we did review as the Dei task force with um uh with the consultant so since that time um Jen and I have met with our department heads to to review basically the employee um stuff and go through that and talk about basically what our potential next steps could look like um we still have to meet as the Dei task force and do the same thing and I think our although we don't have specifics right now our next step we know is to do more of a communication out with the community to explain this is kind of where we are with the process this is what we've heard and then these are a couple of steps that we're going to take based on the on the information that we've received from an will the report be available for the public to read yes okay um and so that's pretty much it in a nutshell Makita or Chen do you you know have anything to to to add to that no it was a pretty good run that was a pretty good rundown of of what's happening so yeah I don't really have anything to add Michael thanks for the recap yeah thank and thanks to the Dei task force again and Makita and Jen being a part of that but then also the other members I think they've been uh very very critical in terms of providing feedback a good set of eyes good questions um to help guide this process and thanks to the community and everybody that participated let's say yeah absolutely will we be able to take this report and roll it into our work with the comprehensive plan yes perfect yes and that that was one of the primary I was about to say that was a key focus of what we were trying to do here so absolutely great yeah mck and I very very in sync in terms of the fact that from the very beginning that we can't have a plan that is sitting on the shelf it has to be right right it has to be actionable and it has to be executable so yeah okay any other questions regarding the project from anyone else comments one quick question were you guys satisfied with the it came out surprise there any surprises that you didn't take you know I well I'll take the the first part um you know I think that the methodology was sound I was actually very impressed with the uh consultant and um how they actually conducted the survey and and just uh how we gathered the data I think was very sound and solid so you know the results that we have are a good starting point I think for us uh it's not the end all be all certainly won't uh you know give us any sort of uh complete answers uh but I think it's a good starting point yeah Michael I don't know if you have or Jen if you have anything to add around that yeah I I thought like Makita said I think the survey the the methodology and everything was sound so I do believe that what we have is a good accurate uh base from which to make decisions from or to work from I think the range and the breadth of answers that we had elicited I guess you could say like a range of different thoughts and maybe even emotions for me and I'm sure for everybody else um I was very appreciative of some of the data that we received especially from some of the employees because it didn't um you know even though it was focused on diversity equity and inclusion um you know there were some other things just about culture that kind of um came through that was pretty interesting and um something that I think that we can use moving forward so and this included not just general government but the schools as well know the well I mean people um certainly opined and offered their opinions on schools yeah but um but it was not yeah so that I think that there are a lot of opinions about many things um in town uh the town Services especially but also just business you know folks experience generally in town around this um and of course there are a lot of families who are part of the schools who responded and shared some of their experiences um in that survey as well but there is definitely Joe to get back to to answer the second part of your question there is definitely a diversity of opinion of of uh different experiences in town around this issue so I think again I think it's going to be a solid foundation for us to uh start rolling up our sleeves and taking some action so when you talk about staff you're talking about General government staff was part of that and part of that discussion I mean I know the schools have been doing some work as well exensive work several years ago even for sure okay great any other questions or comments no thank you Makita for being on that thank you Michael and Jen for your work on that I know it's it's very important that we look at what we're doing in our community because of how our community has changed in the last 15 20 years it's it's definitely our community looks a lot different than it did before so yeah well like you know I think every Community should change no matter what the community itself looks like I think that um you know we are a world we're not just a these insular communities anymore or even countries right everything is um and I don't think we can ever have real peace and in a a good world when there are people starving and people uh you know there's too many imbalances right throughout the world so um I think uh it's nice to certainly be in a community that Embraces that but everybody needs to great thank you for that Claudia moving on discuss and vote on the Mass housing comment letter for the Oasis at Ashland located at 61 Waverly Street and as of today we have received 40 comments you all should have received this packet unfortunately it was as we were coming in but there's a lot of similarities to this response as there was to the mill response where we had a lot of input so Michael do you want to take us through this and is there any big difference that we need to be aware of um well there there's there's a few I I think not necessarily big ones but things that you know we should kind of run through and uh you know as you mentioned Yolanda you know you all got this as you're coming in and um I do apologize for that this obviously uh way later than gives you an opportunity to kind of digest this and and um you know make some comments associated with it but um you know essentially you know the the letter itself I I mean the the lead in in terms of our rationale against why we think this project is not good the way it is presented um really hinges upon the work that we've already done in developing housing throughout the community um both in terms of what has been built and what has been permitted um and then you know we also reference the fact that there is an additional 250 units that we're talking about aside from what we've detailed here that is at least I I guess you could say for lack of a better term on the table with the mil proposal currently before Mass housing uh so this is a little bit of a different project and a little bit different site than the mill first of all um the whereas the mill has been seen and visible and has been talked about in plans put together for you know four years um you know this site itself really we haven't seen anything about it for you know since since I've been here for for a while so it's relatively new and then also I think um you know there's very there's very little information that's required by Mass housing um as part of their application package um and I think you know with the developer with like the mill project SV which has experience in Massachusetts doing a lot of um a lot of 40b projects I think in their application you see a lot of data even more and above what's required from Mass housing whereas with this one um it is a relatively new development company in at least in Massachusetts um you know technically their their LLC for this project is RSP Acquisitions but it's essentially the parent company's posern realy Group which um is based out of Rhode Island and they've done a couple projects now in mass or at least have one uh that's built and one that's in in the in the pipeline but they provided relatively little data um associated with their application as well so it's been hard for our boards and committees to um and our staff really to kind of take a look at it and um and basically find specifics to I don't want to necessarily say take issue with but at least evaluate um but that being said there are some um and just again like the the project design itself so if you're just looking at Aesthetics you know you look at what was envisioned by the town through the Wildwood mixed juuse District where this project is located um which was you know really supposed to be a self-enclosed and self-contained mixed use District that had a variety of uses like commercial residential open space recreational um you know obviously the project as proposed uh through this 40b sticks strictly to residential and um so it just in that element in that Essence it kind of goes against what the town had envisioned um specifically with regards to the buildings themselves so the height um is something that I think that we've all taken issue with so we're talking about on the site two four story buildings and two five-story buildings so on the site under the traditional zoning um I'll call it the traditional zoning or or zoning I should say um you could do a 5tory building as long as it's mixed use um if you only decided to stick to like a residential only building um the limitation was three stories and so obviously you see a deviation from what our zoning is by having four and five story only residential buildings um so I think that's something that we um you know we take some issue with uh with regards to infrastructure of course Water and Sewer um is is very very very important um in detailing you know the issues with our our water supply and you know look the fact is that we do have this supplemental connection now to the MW but we're Limited in what we can basically take from Southboro in terms of gallonage uh I think it's 300,000 gallons a day um uh so you know there there's potential to bump up against that even if you don't look at the Mill project itself um and then also the town sewer system you know we've talked about the limitations associated with that both from a physical perspective but then also from uh again a paper perspective and what we're allowed to basically what they call an interbase and transfer um from you know the Basin that we withraw water from and then because essentially what we're doing is we're drawing water out of our Basin and we're transporting it through our sewer system to Boston Harbor um and so again there's limitations that we're allowed to do through D um in that and then also with what we're allowed to basically transport through framing Hamp system through the intermunicipal agreement um and so again the addition of 226 units is is not going to help that at all um so one of the things that we found uh I'll just say frustrating um to a certain extent is that um you know in order to really kind of identify what Wetlands resources that you're potentially impacting you have to have an up-to-date delineation or you should have an up-to-date delineation uh what they have Pro what um the developer has provided is really kind of an estimation of what the Wetland resources are um that is significantly out of date by a couple of decades um now the person who did that work Joyce Hastings um I don't know if she's retired yet but Joyce has done a lot of work in Ashland in in Metro West uh through glm Consulting um but Joe just as you mentioned um how much the re resource area Wetland resource area had grown on Olive Street over the past you know 15 years you can imagine having a very similar um situation here and so I think a real delineation needs to be done in order for us to see what the impact is and I think that's going to impact the conceptual plan as well um uh traffic concerns um oh wow uhoh uh obviously a little bit different than what the with the in terms of the specifics than what we had with the mill site but um the fact is is that 135 in Waverly Street is really kind of the main thorough Fair corridor from east to west you know running through Ashland and so um again adding I I think there's 431 spaces you know adding 431 cars let's just say take that for what it is exactly and and then I think also the fact that it's proximity to the public safety building which which um you know obviously there needs to be you know quick egress uh from our Public Safety vehicles to do that and granted we have you know signalization and everything that's been put in place but um you know anytime you're adding that volume ex exactly right exactly um they provided no storm water plan so it's been really really hard to evaluate what the storm water impact would be uh again I'll draw a comparison to um you know what we saw with the mill proposal where we had an idea of what they were thinking of from a storm waterer perspective uh using underground systems and things like that you know we could we could point out where that could be a concern we really didn't have that much of an opportunity with this so um I think given all of that information or lack of information you can say um you know I have you know that the board uh is not supportive of this project as as it's presented and uh is asking Mass housing to to deny it as as presented you ever mention did we ever mention the fact that this proposed project is directly across from the bracket Reservoir and the potential storm water coming off of that could potentially be an issue to the bracket res I don't think I mentioned specifically bracket reservation um but I did mention the fact Joe that you know given the pitch of the site the fact that there's a lot of ledge so you're not going to have a lot of infiltration you know both during construction and after construction you want to be concerned about the runoff I'm just pitch I'm just wondering if that may have been or could be a potential issue for them you know yeah I mean I can certainly add some spec specificity to that seems like a good idea um because you know the other thing is you're talking about again the pitch of the site and I know they plan on flat fattening it to a certain extent but it's it's not going to be that way throughout the whole site you know you don't want to have a whole lot of water run off that washes onto Waverly Street or 135 that could freeze over especially you know that presents some challenges as we know that all too well from the public safety building right well and from Cirrus right I mean that's built on a huge hill and the amount of problems they had and they and they had plans for their retaining pool and things like that so yeah yeah prior to being built so we were able to see that well and then as they built it they had issues yeah so we did um so in addition to our letter you know I did like similar to the last packet include the information that we had received from other boards um and then also the information that we received from the public and putting the form up and everything online questions or comments speaking of storm water um I just have a question Mike you know in terms of the I know we talk about our our sewer um that all of our waste water goes through Framingham and that's thrown into Municipal agreement and um so so so we're at capacity in terms of or maximum what we are allowed to put through Framingham at this point yeah so there's different there's different limits Claudia so there's like an annual limit there's uh a daily limit there's a peak limit and uh with regards to the Framingham IMA um we exceed what's allowable under our Peak limit at certain periods like during certain storms and things like that okay so and and is it because um is there more capacity that that would be on us to purchase or is there not that capacity even out there there's potentially capacity that we could we could purch you know the other thing that you hear us talk about in terms of being able to expand our capacity is working hard on our inii program um and making sure that any kind of leaks that we have in the system that contribute to what is flowing in as as part of our sewage is that's just regular groundwater is cut off so that preserves uh that capacity for actual sewage to flow right so there's you know but in the meantime if you know how do we add all these units if we we can't or there isn't the capacity to to send the Wastewater through I I I think that is a a good question pretty good basic problem that is a a good question it's a pretty straightforward problem already said that the sewer moror well that that well the housing moratorium housing the sewer went the the SE was okay yeah okay although just remember you know with a 40b project like I they don't that do impact them yeah but if there's if there I I just don't understand you know if there isn't the capacity to do it then well there's I mean and that is a broader conversation Claudia that's happening across the state especially with the NBTA communities law because there are some communities that don't have sewer and and so you know talking about you know putting projects in at a density of 15 units per acre um um you know developing a septic system and having a a piece of property that can handle a septic system that would or an on-site Waste Water treatment PL right um it's very very it's one of those open-ended questions that the state didn't necessarily think about when they went through and and passed this quote unquote well-intentioned law you know and then again in their proposal these are all apartments there's no nothing that no home ownership involved in this correct it's all rental um and all and that doesn't have to be the case with a 40b correct right you you can have home ownership you can have home ownership um and obviously there's benefits uh to each each one um you know the primary benefit to the town for the rental units is that uh 40b you get to count all of the units towards your affordable housing inventory which gets you closer to that 10% which in turn allows you to turn away 40b projects that are not necessarily desirable um whereas with ownership projects you're only allowed to count the the affordable units the true affordable units okay and why that is I I still have not been able to get a straight answer and if and if the the real goal is to give people the opportunity to have you know perhaps ownership then it would seem to me that if if you're doing it for for that reason right which is supposedly the reason this is happening that 40 BS are in place they are to provide affordable housing and I would think in the longterm some kind of ability to purchase and own then you need a you need a stepping ground right you you can't people aren't going to get ever get into the market for the most part if they don't have lower I don't know that their idea is that we're going to provide affordable housing and that's going to get get more people in the market I think the idea behind a 4B yes they can do they can do purchase but the idea is just how how can we increase the affordable housing stock right and we're seeing more and more rentals rather than home ownerships right you're not seeing condos which is what you used to see in buildings like this right they would be Condominiums and part of it probably the affordability or the long-term profitability there's a lot right and yeah possible Market Market factors really I would imagine Drive these sort of decisions C like in so far as these developers and what's profitable to them and what's not out rentals yeah no I understand that what the developers are in it for what I'm saying is what is the the state in it for right yeah yeah I think you know certainly you know when 40b was um Incorporated in the late 60s you know the world that we live in Massachusetts was very very different in a number of different ways I do know with like the NBTA communities law you know what the the overarching goal is even though I think the state has done a horrible job of really kind of saying this is from an economic development perspective and the concern that you have high- wage highly skilled workers that are leaving the state to other parts of the country because of high housing costs the idea is to create enough housing to and I would assume you know by just through traditional Market forces bring housing cost down just through flooding the market with units that people will end up staying here my my a lot of years under the beyond that now a lot of years that we have history and it hasn't seemed to have done that well I agree and and quite frankly I think you know from one of the things that I've had a hard time with with the MBTA communities law is that you know those highly skilled High wage earners that are leaving the state because of housing are not leaving to find cheaper Apartments they looking to find cheaper single family homes they want get and that's just antidotal information on well and I would say I would go so far as to say that maybe single family homes aren't necessarily everyone's goal any longer that that too has changed some I would agree Fair ass but I think that ownership the ownership piece probably still is there particularly for that those those people who are leaving the state because they're highly educated and they want um you know to work and be able to buy something I I think there's they don't want to live in an apartment for right I mean I think there's a lot of complexity around this issue and you know I I think that there you know 20 years ago 25 years ago a strategy for uh folks I think in that meeting those demographics would probably be to initially rent and be able to save money to be able put a down payment on the house uh anecdotally that's kind of how my hubby and I did it um but you know Market forces as they are availability how it is some of these apartments I'm looking at these rental prices they're almost as much as or even more than you know a mortgage situation so like the question is to Michael's point you know what kind of you know what what's happening here how are we achieving these goals um and then of course there's also the issue of you know not just the high you know people who are making a lot of money aren't the only ones who are having trouble trying to find a place to live you know so there's affordable housing and there's low-income housing there's a general housing crisis you know in the Northeast in our our city and I to all of your points I don't know if current policy uh direction or recommendations are addressing any of this adequately right um so you know I mean personally I I I think you know what the state should be concentrating on is more on the wage end you know um but that that's just me I can't remember if it was the times or the globe that did an article a couple weeks ago just doing an analysis of renting versus owning because they are talking about the fact that more more people now are choosing to rent and making that choice as Oppo and choosing consciously not to own that's right and they go through the the financial factors but of course it makes sense in some cases to rent only because housing prices now are so high VIs you know what your what people's incomes are what interest rates interest rates exactly money's expensive but it used to be that you did that you rented so that you could save money because it was cheaper to rent than it was to exactly own but the other thing to remember is this is all cyclical right it is I mean I remember when we were buying our you know we we were we did the same thing we rented an apartment for a number of years then we look to buy I think our interest rates were 11 12 133% to buy our first condo wow right in the '90s that's what interest rates were for things yeah yeah depending in the 80s even higher right and then they went back down and and now they're going back so it's it's just like housing and work and interest they're all it's all cyclical our economy is cyclical getting they're taking notes Here economics economics a little e economics 101 we're sort of going a little off track but um any other questions or comments specifically to the comment letter that has been pulled together any changes or anything like that that you need to see so my question is are we planning to kind of Workshop this because I'm I'm not or or maybe we take a bit of a break and we have a chance to actually read this because I don't know if I'm comfortable voting on The Letter without having a chance to actually read the letter disagree I I think that's fair Randy because I to be honest I haven't really had a chance to really look at it or okay you just got absorb it so so either way like if we want to Workshop it together we could do well we could either Workshop it together or we could take 10 minutes and with that I mean some of it is similar to what we saw for the other letter um so either we can walk through this Michael took took us through some of it or we can take a 10-minute pause and have the opportunity to read through it which what are people feeling I mean the the other thing Yolanda is I mean I don't have a a time like like noon tomorrow that it has to be in like it has to be in tomorrow so you know if you wanted to look at it overnight and provide me comments you know tomorrow during the day I can spend time um I'd rather take 10 minutes and read it through and then we can have some consensus and that that would be helpful for everybody because you're going to need our vote on it and I'm not comfortable voting until I read it so disagree on yeah okay okay great that's okay so Mackie I don't know if you can put something up on the screen we're going to take a 10-minute pause so we can read through this document and then we'll be back at 8:30 so if you're watching e e e