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about an absence so that we can plan accordingly for that so those were the m major updates like I said there's a lot more on there but it was predominantly language or removing or some grammar errors that were before so any other questions okay all right thank you thank you all right if there's no other questions do I have a motion Madam president I move that we approve the 2425 student handbook revisions as presented thank you Mr Alexander do I have have a second second sorry Mr Daniels thank you uh all those in favor signify by saying I I any opposed motion passes for zero uh action item 6.5 uh first reading of proposed policy revisions and I believe that is Dr long it is thank you um tonight we are asking the board to just take a look at first reading again there's no action taken this is just a first reading it's um the the June update that we typic Ally get from Neola uh these are updated to match changes in the laws or or um any of the requirements passed down from the state there is one policy in there that um it doesn't take an action item but it's uh board policy 26 23.0 one it's about test security and um really feel like at the end of the year after we've gone through a testing cycle we'd like to make sure that we review this and so it's been reviewed um on a regular basis um there's no change to it there hasn't been any policy changes or anything down from the doe it's just important for us to if there were a test irregularity we would have to report to the doe when the last time we reviewed this so reviewing it kind of proactively will help us to say we've reviewed it on an annual basis now and we've not done that in the past uh but we'll we'll start doing that uh moving forward uh the rest of the policies like I said match the the um the changes in the law that were required to make I've met with uh Jim halik the the Neola representative and we've gone through them and we'll continue to look them over in our cabinet meetings to make sure that they're in line with uh what our current policies say or to make sure that they match the state laws thank you Dr thank you turn my back um all right I just have to mention Jim HCK is an alumni it's done great things from CG he he may have mentioned that when uh when we meet once or twice yeah I love meeting with Jim he'll tell you what he's thinking all right again no board action tonight the board will take action on on this July 18th yes in our board meeting um the next action item 6.6 um we need to name a new board School Board secretary and um Mr Russell has um oh I understand okay we have to have a nomination Madam president I nominate Mr Russell for possession of Schoolboard secretary thank you Mr Alexander I'll second thank you Mr Daniels all right all those in favor of oh do we need to have any discussion job you know what this was not in writing sorry everyone sorry at least I didn't cry through this one so time in practicing this I'm just kid yes I'm just kidding all right can now we nominated you that means we're going to vote for I've never done this before so you're any discuss yeah is there is there any discussion for anyone no Jack do you have anything that you would like to say I I hate getting it this way way I understand okay all right so um do I have take a vote Yes okay thank you uh all those in favor signify by saying I hi hi any opposed does it pass three Z or 4 Z 4 I didn't know if he voted so there we go um okay sorry everyone that was that was painful I apologize to everybody uh the um we do have the I did announce it earlier I know it's not on here but we do have a special um meeting on June 27th at 8: a.m um um and then our next um executive meeting and or executive session and board meeting are July 18th 2024 um with that does does anybody about the opening the vacancy the thank you thank you yes so we also um need to have um all of the letters of intent if you will for Gary's position by I think Friday June June 28th so um anybody who's interested can email the school board or you can email me directly um and we can make sure that we get it get all of the um letters in we've had a few people drop them off here they can do that too if they'd rather drop them off here at the office thank you okay um Jack do you have anything that you'd like to say no I've got isba books again I'll get to you guys um we got notice from the Greenwood Redevelopment commission that there were no excess funds in the in any of the uh Tiff tax inter commit financing districts um I'm anticipating a similar letter coming from the Johnson County Redevelopment commission as well um I guess just as matter of public record I'll be taking Gary's place over at Central beginning in July I'm sorry you have to help me we have sent uh we are going to do 50% of the yearbooks for alumni is that where we're at yeah I don't know what the exact number is on a to dig our school collection awesome you know that was the worst part of planning I did our 20-y year high school reunion um for Perry and trying to find our yearbooks was the hardest part of that so anyway that was fun all right anything else no Mr Damons um I know we have a huge void on the board thanking everybody who's who's applied those are shoes that will not be fully filled ever but with that being said I know it was sudden it was shocking I've known Gary coached me in eighth grade basketball and freshman tennis so I've known him almost my whole life great great just great person um I want to personally thank Bill long and his team for how they met the Robinsons with open arms had not only the celebration of life but the showing and the funeral on really no notice on Friday and Saturday and to hear Elizabeth up on stage and and a daughter up on stage even acknowledge that means means a lot not only about Bill and his team but also about us as a community so everybody embraced and lifted them up and to hear the speeches and the grisms that they all they all shared was was priceless so thank you Dr long and you probably I I'm hoping would would know the list of everybody who helped you've shared a few of them with me I won't mention them because I don't want to miss anybody but thank you for for you and your team welcoming them with open arms and and making in a a horrible situation but a great remembrance well so so proud of everybody that you know no matter what we asked no matter what short how short of a notice they're like yeah we'll get that taken care of and the high school um uh Kyle Mason at the high school and and Jake and and Trish Ferguson were awesome and Dr Henderson it just there are lots of people but everybody made it happen you know Jason was running technology the choir parents helped set up the video board you know Mr Alexander helped them I mean it just was amazing to see everybody and and the the parents that put together meals and and daycare it was just it was really warming warming to see the community pull together that's awesome I thought it was awesome when you I got there a little after two for the the visitation time and I will tell you I don't think that that line stopped it was great to see I stood behind a whole bunch of students and it was cool to see everybody come out I mean you had students you had Parents you had just there were so many people and it was amazing that's you know when you go out that's that's the way you hope you go out as all those people that that love you so anyway it was awesome yes anything else I don't anything okay I'll close this meeting and we have the good Grove

[Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] are you ready Fred yes ma'am got your phone you got got your microphone on I do now okay I call to order this special meeting of for Bullhead City School board on Monday July 1 2024 at 2 p.m.

[Music] congratulations fridayy frone um I'm Linda this is Karen and Jackie we are from St Michael's Church um in paliston we're really super super glad to be here celebrating pride month um so if you are around come and check us out be candy um St Michael's Church like all the palian churches all [Music] as [Music] I [Music] will hi I'm my pronouns are they and she and I'm from out Metro West where we strive to build communities where lgbtq youth Thrive and I just want to say Happy bride really happy it's a beautiful day here at the corn for Pride day I love it South America the biggest uh the biggest part in South America is in I I went a couple years ago myner Taiwan so I went [Music] the [Applause] only I'm Juliana she her uh the outfit that I'm wearing this is the Michael Kors with the Ruffles you might have noticed the subtley with the Trans colors in there makes it one of my favorite dresses um more importantly uh the the pearls that I wear in my ears right now and the necklace that I'm wearing they're from my mother and it was a little over 5 years ago I was getting ready to go live at work the final frontier and I've been authentically myself for just over 5 years now I transitioned on the job June 10th 2019 and and uh it was a couple weeks beforehand I was talking with my mother said mom Mom like I have to change my entire work wardrobe like this is a big deal and I'm like I think I know what works for me but like the work work outfit is a little bit different and uh so I went shopping with my mom and I will never never forget that and you were looking at outfits and she didn't like my taste no no um and uh then I said well I need some accessories right um and we were over at the Macy's counter saw some accessories and then then I was looking at these pearls and I was like I wouldn't wear them for work and and but I loved them these these ones right here and my mother said I'm a jwes would you like me to buy those for you cuz I would really like to get them for you and she did and like I was I was sobbing and crying at the Macy's like check out U so beautiful just to have that connection that wish had happened decades before so just an example so okay so who any if you have any questions just ask it's all good you're safe you're safe on the Clover stage um who wants to come up first how did I know welcome hi my name is STI and my phoun um so I don't really so my outfit is kind of like so I I was shopping with my mom at the M too and we were like at this callian FID store and I'm like oh I want this like it's like a rainbow unicorn just like oh like yeah we can totally get that for you and then um like she bought it for me I'm like thank you thank you very much I haven't had a Fri shirt and my like this is my only shirt much and um then this coin skirt I got from that Boer really exessive awesome that's great love your outfit all right do we want to dance a little bit bring bring the music up [Music] okay's coming up [Music] next you can keep it [Music] going stre come on come on up here come on up [Music] here can you hear me yeah okay so this is um somebody asked me is blue your favorite color it isn't you know my favorite color is rust just in case you ever want to give me something um but I wore blue only because it's something I've not done before so I wanted to do something different and then these flowers are um a dedication to Ukraine this is called V and we had as ashs united we had done a fundraising for you for Ukraine and I had learned about um identity and the Resurgence of identity of Ukraine and my friend here Tona who's running away um introduced me to these flowers and I thought that they are not just about beauty and prettiness and but it's also about celebrating who you are at the moment and that's why I will thank you awesome thank you okay let get some let's some music out here all right who's who's up next who's up next who's up [Music] next you want I know you want [Music] Hello nice to meet you I'm jul and what are your pronouns I use sh pronouns awesome thank you for sharing okay you want to tell us about your outfit sure um I'm not wearing some terribly special I got this and this from Tonia um so in some ways they represent the community and I'm glad to be here at ashin cide um this is a cfia it's a traditional Palestinian scarf and I'm wearing that for Palestinian Liberation you've probably seen the black and white ones around um I got an all green one because I like green um and I'm wearing a crop top which is exciting for me personally um because it can for a long time I didn't wear crop tops because I was very self-conscious of them because I'm a little chubby um and I'm very happy to be wearing them I think they cute um and I have rainbow rhinestones that I got at a March a few weeks ago because it's pride and I wanted to show my clearness in some way so rhyon it is and I'm happy to be here awesome glad to have you I love that hat too thank you I like sparkles okay all right on up on up welcome and what is your name I'm an and happy to be here today um I really didn't think about t that I wor um but it's Bohemian and I am I was born in the 6s I grew up in New York City I was very Bohemian back then so I'm really happy I'm wearing this and it's reminding me of you know being in New York City in the 80s when we had you know the pandemic AIDS um and how Monumental that was in my life at that at that age um knowing people that were going through this um losing friends and uh it's just reminding me of some wonderful people and just want to name two names Clyde Walker may he rest in peace most wonderful beautiful man you could ever ever IM imagine and Steven mnara too um also beautiful person inside and out and I wish they were both here with us today because to see we're I hope I think we've come far and we can be celebrating them as well in [Applause] memories I'm going to work the crowd we knew this was going to happen [Music] uh hi again I'm Mel pronouncer they or she I am wearing my out Metro West t-shirt because I'm so excited to be here with out Metro West and to share information about our youth programs um and I'm wearing my support trans Futures hat which is one part for sun protection it's very sunny out today um and also because I am really committed to building a I'm Sally uh known as grandma Sally to my 14 grandchildren uh and and uh I'm really happy to be here I have a a trans granddaughter who I love dearly and I'm very proud of and uh she's just 16 so she's you know in those beginning stages and um uh trying to support her so um what I'm wearing uh I have my pride hat on which I I love I I was in San Francisco four weeks ago and went into a shop where they had just lots of really great great things and so I have my San Francisco hat on and and walked across their crosswalks that are painted in rainbow colors and it was a lovely city to be visited um and my shirt is a it says on a be be e youu so it's kind of a a play on words but um uh I really believe that for all of us um to be the best you that you can be do you ever

call to order we did that roll call uh Melinda zaski here Charlene Diaz here Fred rushon here would you guys please stand and say the Pledge with me I pledge delg to the flag of the United States of America and to the Republic for which it stands one nation God indivisible with lice sorry should given you at least a little chance that's okay I didn't realize I was going to trip over my purse here okay um Bill's the only citizen here present so we don't have you you signed in I saw you Bill okay uh I need a motion to accept the consent agenda about adopting okay I'll make a motion that we adopt the agenda as presented I'll second that motion all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon okay now approving the consent agenda I need a motion I'll make well first of all is there any discussion on consent agenda okay I'll make a motion that we um accept the consent agenda I'll second that motion all those in favor I Melinda sabraski I Charlene Diaz I Fred rushon okay asba policy this is the the phone no this is the use of Technology resources and the instruction this is the one from asba U Cass if you would open up please this is the one that um uh changes some things relative to out ofd technology things if you'll scroll down please oh the AI thing I oh you blacked it out yeah this was the AI adding the AI yeah yes okay yeah okay is there any discussion on this policy do I have a motion to move to adopt it I make a motion that we adopt policy DND DB use of Technology resources and instruction I'll second that motion all those in favor I excuse me it's it's i j n DB oh I'm sorry i j n DB okay that one oh I sit corrected I'd say I'm standing corrected but I'm sitting i j n DB yes okay I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon policy J1 CJ student use of portable electronic devices in schools this is a revision this is the this is the one about parking cell phones and it's j i CJ it does look like a one okay I'm gonna slow down here because what we were talking about yes this is the one they were yes kicking in yes um any questions any more discussion on it did we order those boxes for everybody we have okay so we're we're sort of locked in before we approve well actually it's uh it's in the it's in the queue okay because it's July 1st so we couldn't do it until today and this is regarding those pigeon holes that you show us last parking yeah the garages the cell phone garages okay perfect thank you I need a motion to adopt the the policy I'll make a motion to adopt Poli policy jic CJ student use of digital communication electronic devices I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred Rushton item 4.1 proposed budget so how long did you work on this many hours partly because I started on it with the document that they sent as the draft and then um uh and then a week ago Friday they sent the final document and there were some changes in it but the biggest thing was uh trying to trying to get everything we needed into the current budget and um uh because you know we've had some recovery money and we've had some extra grants and some things the last couple of years and uh so we've moved you know we moved Personnel back from Esser and we we did a number of things to consolidate it is a very very tight budget this year um and uh I did send a thank you to our legislators for uh the support that they gave to Public Schools um at the time I didn't realize how important the daa which is the district additional assistance is but that is the extent of our capital budget for this coming year so had they not approved it we would have no Capital money for this year so um we're going to need to impress on our legislators um you know in the next legislature uh how important it is that they think about um Capital issues for our school districts and um that if unless we want class sizes of 40 or 30 for kindergarten or whatever you know disproportionate class sizes uh we won't be able to maintain our our facilities if we don't have uh some funds for those kinds of things so um it's it's all working I think that's part of what took me so long was you know I've been used to having some reserves and I will tell you right now now there are no reserves um so we're we're tight but everything's in that we need so we're good we were G we gave all the raises that we we said we were going to do we gave all the raises and um and the the best news is that we have almost all of our open positions so we had well over 30 open positions I think we're down to what three gen three three vacancies so it's amazing uh you know it's amazing to be down that close uh when we ended the year with at least 12 vacancies so for us to have 30 vacancies filled uh is pretty amazing um and uh a lot of them a good number of them are foreign teachers uh we have Filipinos we also have uh Nigerian and and Gan teachers coming to us um and almost all of those folks have at least a master's degree and 10 years experience so they're up on the salary schedule they're well qualified I don't object to paying money for to those folks but it does make the budget a little tighter so um but that's where we're going to put our money right and then I will tell you that uh Jen managed to squeeze some additional money out of Grants so that um uh the m& uh budget for IE is 880,000 uh instead of the 1.2 that um you did approve for us so um she found some extra money and we brought that down to 8 880,000 so it all works well I'm not sure who uh always involved in in working the magic I know that you were and I know that Jen was and there's probably other people there too but I just congratulate all of those involved from the bottom of my heart especially about getting the teacher positions filled that's amazing that's amazing yep Jen and the principles Jen and the principles do that do you think that positive about uh compensation and everything else we're trying to do is helping I think it is I think all of that is helping and we we figured out last week um uh you know you all approved the $22,000 in that plan for classroom site fund that we have 2,000 on base instead of 1500 um uh they interviewed a teacher on I think it was on Friday that they offered a position to and she's been offered a position somewhere else um um but because we can say we have these other dollars but it also helped us realize that we need to actually put into the contract wording the actual contract here's the contract amount from the salary schedule plus this amount from classroom s fund and have it stated in the in the contract and so we will do that in the future um we continue to learn the things that will help us attract people but I'm absolutely certain that part of it is because our compensation came up so thank you okay so what happened on the budget can we see Bud some with OT and all that stuff that we have been sending out do is that in-house now um the no we still contract for uh we contract for U Physical Therapy we have an an OT person and then we did change the um with your approval we changed that second OT position because we were not getting any applicants to a pair of professional position and Jen says she's had a number a number of people people uh in indicate interest in that position since we posted it um so that was a good change uh we contract out uh Ed psychologist um work uh to two uh two Ed psychologists in the county um and we contract out uh we're still Contracting out our speech um we do have we do have the two s lpas who are um have bachelor's degrees but they're not therapists they're assistants so those folks are on on our payroll but we're Contracting out the actual speech therapist positions because we can't compete with the private you know with the private world uh for those folks and it happens for us a really benef a really beneficial thing is that we're Contracting with the two Filipino speech therapists that were here for several years and they work remotely for us so it's the same people we've worked with for a number of years and our kids are used to them and and all of that so there's a good continuation of services there um and um so that's a real that's a real nice thing to have um trying to think if there are other contracted those are the biggies from uh those are the we do contract physical therapy and that's with a local physical therapist and we've had her on our we've had her on a contract for many years is that something that the the college could uh do some training for us and actually get some certified at this point to get uh to get certified as a physical therapist you have to have a PhD oh okie dokie that the last year that you could be a phys could get a you know like a certification as a national certification as a physical therapist with a master's degree was the year my daughter graduated from college in 2008 wow yeah so you have to have the equivalent of a PhD these days I'm sure the people who were already certified you know were grandfathered in but to to be a new one so no I don't think our local colleges could do that but that's also why they're very expensive if you want to hire them or um contract with them and and we're competing not just with education for those people if you think about it you know every every sports team every you know there are all kinds of opportunities for physical therapist hospitals uh long-term care centers you know that's not just an education thing that's a that's a real world uh real world occupation that uh we compete against I'm noticing in the budget here some negatives particularly having to do with the uh the maintenance of the plant and if if uh there's no money in the budget for that how how do how is it going to be maintained well I think that um and my my plumber in particular tells me um uh that he's done so much work in the last 18 months of of bringing our plumbing up to speed and in fact the rest of our facilities people bringing you know our facilities up to speed for things that had not been done for years um that probably the heavy lifting has been done already and um and and so you know there'll still be a few things so for instance I know we've replaced 12 or 14 water heaters uh toilets s sinks urinal things that should have been replaced in the past or that they you know if a water heater stops you've got to do something about it right um and if that happens we're still going to do that but we've just you know we've we've hit the big major things so we think that um we'll be okay okay okay so if this budget blows up where's it going to blow up at uh at the what because it's so tight yeah yeah if it blows up if something happens where where does she where do you well I think I think that that Fred has identified the the spot that might be the trouble spot uh would be the uh you know might be facilities because you just don't know I mean you just don't know and uh one of the things that we did this year was one of the things we did last year in last year's budget not the budget we just wrapped up but a year ago um when we first uh took over the facilities again um I said fix things replace them if they need replacing let's not just you know let's not just kind of chewing gum and bailing twine put them back together if they need to be replac let's take care of it and um and that doesn't mean we were looking for mercedesbenz quality of materials necessarily but neither were we looking for the low end so you know good solid things equipment supplies whatever that would carry us for years and um and so we hit it hard a year ago this year I said to them do the things we have to do save the things that we want to do until April when we can see what's left of the of the budget and that's what they did and uh and we've done okay we've done okay with that so uh it'll be the same kind of direction for this next year if it's something we have to do then we go ahead and do it if it's something that can hold on a few more months and we can put it on a to-do list to check in April when we see what we have left then let's do that and um uh so that's the only place that I see that might actually blow up on us so we're running how many at kindergarten how many kids per class are we having are we running we set our um you all approved those class sizes we have those at 18 to 20 in kindergarten and then first grade o You're testing my memory here first grade I think is 20 to 22 uh second grade is it may be the same third and fourth go up a little bit go up to like 23 to 24 uh fifth and sixth grade and on up we fifth and sixth grade are like 24 to 25 junior high is 27 to 28 and depending on the schedule there might be 30 in a in in a junior high classroom but the fact that we kept that number down means that we don't have 35 you know in one of those classrooms so so we're able to maintain that yes what's our administrative Administration to student ratio ah scroll down please on down to this thing you can you have it right there so we have a superintendent and principles we have uh one to one 169 uh teachers teachers and keep in mind that teachers are you know all of our teachers so artp music library uh all of our teachers and title and all of those kinds of things actual teachers so our ratio is 1 to 12 12 and a half um other folks the other folks are like the coaches instructional coaches counselors those folks um and so you can see overall from our certified people our ratio is 1 to 10 um and then um you can see in our managers and those kinds of things so managers and directors um so that would be um it wouldn't be Kate because she's certified we're talking about Transportation uh it and I can't think what the third one is right I can uh oh facilities okay so we have those three directors these are classified folks uh and uh teacher aids and um and then the other is bus drivers and all those kinds of folks so do you have any idea how this Compares like to mahve Valley or to havu or I don't know but I can find out because they have to list this in there summ to sure I'll get we can't compare the high school because the high school is a whole different system they do a whole different whole different ratio system so yeah we can certainly do that okay and and and I appreciate I will say this I appreciate the the fact that the board has been very supportive and continues to be supportive of the idea of if we have to be tight someplace else we can keep our class sizes down um um so you know that that makes a huge difference well especially since our teachers are learning in new new programs yes that that takes a lot of pressure off um any other questions about the budget then do I have a motion to approve to adopt and this is you're not adopting what you're doing is approving the proposed budget okay approving the proposed budget it says adopt I know it does but it's approve the proposed budget okay okay so I'll make a motion to approve the proposed budget for fiscal year 25 okay I'll second that all those in favor I'm Alinda sabraski I Charlene Diaz I Fred Rushton I 4.2 policy regulation jkb student discipline referral of student to principal proposed revision this was the document that we didn't have the the replacement for you to look at last meeting um and so this is the referral form that will be an exhibit um when you approve it um uh so when teachers refer students to uh to the principal's office they will use this form uh all of those things that are under Behavior violation those bullets uh now correspond to exactly the kinds of uh things that we have to record in Synergy and also on the uh the discipline um uh forms that teach they're not forms but the the sheet that teacher or that principles have relative to consequences so they're all coordinated I I assume that administrators were involved absolutely we had a long work session were teachers involved we didn't have teachers involved in this uh um partly because we did it in June updated it in June and um uh and it's really a it's really an administrative kind of thing okay do I have a motion to approve I'll make a motion that we approve policy this is a policy right yes policy regulation JK EB student discipline referral I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon item 4.3 excuse me Madam president excuse me there on on the previous screen there was one item that we didn't did I discuss I don't yeah JK go up go back one Cass jkb the the disciplinary referral form do we need to look at that or discuss that at all they're the same thing okay yeah it's the same thing it's just that it's the um uh because because we don't want to have to try to make this thing fit into ad not ad into asb's format it becomes uh it'll be a statement that says click here and then it takes it to this document okay okay that's all it does I didn't know if we needed to review that or not it is the same it is that item okay thank you sure thank you madam president not a problem item 4.3 an IGA with topac Elementary District number two uh Madame President and board members uh this is uh an IGA for us to uh give Ed uh um special education services to a student from topac uh who uh for whom they do not have a teacher um it's very difficult for any District to have to hire a teacher if for one or two students and in this case the students disabilities there's not a teacher there so uh we have we had this this year with them uh we had it as an mou this year uh for next year we wanted it to be an IGA and so we would provide the services for this student and topac pays us to do so does topac do the trans Transportation so they transport him to us yes and and then transport them back home yes okay okay do I have a motion to approve I'll make a motion to approve the IGA between topac and Bullhead City uh School District I'll second that motion all those in favor I Melinda saski I Charlene Diaz I Fred rushon item 5.1 future topics do we have any topics that we'd like to discuss at this time okay upcoming board events we we got the calendar I know it's on my desk it's hanging on my actually it's hanging on my bulletin board but I missed Fred's thing I'm sorry I did that anything else that we should know about okay not that I know of date and time and location of our F our next meeting will be July 11 5:30 regular I think that's the regular meeting date isn't it yes it is yes 5:30 for workshop and 6m: for Workshop meeting at 6 okay any questions on any of that no item 6.1 adjourn the meeting do I have a motion to adjourn I'll make a motion we adjourn the meeting I'll second that motion all those in favor I Alinda saski I Charlene Diaz I Fred rushon meeting is adjourned [Music]

the Ashland residence for equity and action area is pleased to collaborate with Ashland Farmers marking this morning to celebrate juneth a celebration commemorating the ending of slavery on June 19th 1865 when us Major General Gorden grer ordered the final enforcement of the imman IP ation Proclamation and declared that the people of Texas are informed that in accordance with Proclamation from the executive of the United States all slaves are free I'm Dr Patricia Thomas area education subcommittee member and I'm delighted to co-host this morning celebration and reflection with Maggi I'm the president of area Ashan presidents for equity and action and we pleased to bring this event today uh we have collaborated with Ashan Farmers Market to make this possible so thank you so much market and all volunteers thank you so much our read area's mission area is a group of people of color and their allies working together to ensure that their voices are represented in local Civic organization government and the schools we also support and promote people of color run businesses in Metro West as engines of economic development that benefit our community at large through Community Action we want to make Ashland a safe and inclusive community for all without further Ado we have a great line of speakers and thank you so much speakers for taking the time to come and celebrate jtine with us here in asheland thank you guys thank you everyone that's here today it's going to be a fun and informational event today um we have crocodile River here as well uh thank you Steve um so I'll right i' would like to get right into introducing our speakers today uh we do have uh rep representative Jack Lewis here uh where are you than you and we're expecting uh Senator Senate President Ken speaker sper to uh be here shortly as well but representative Jeff will s off thank you so much I want to first thank everyone for coming to the uh famous ashin Farmers Market uh to everyone who comes and sets of attend who helps organize who volunteers and maybe most importantly everyone in the community who comes and stimulates the local economy uh I also want to thank ARA for putting together this event today uh for doing the vital work in Ashland of not only pushing for policy changes and Law changes but also working towards a world where Equity is actually realized uh and you do it in such a wonderful way with a wide variety of events so if none of you have been to an area event before and today is your first uh check him out online or on social media uh maybe I'll see you at the next event uh this last week we celebrated juneth uh something that we worked in the legislative to pass uh as a state holiday a couple years ago uh and then our partners in Washington made it a Federal holiday uh happy to celebrate with all of you uh it's a time I find though that requires additional reflection uh what it meant to be a people already free in their hearts but in reality uh were enslaved in the minds and at the hands of others to learn two and a half years after the fact uh that the Emancipation Proclamation had treed them by the letter of the law but in reality they continue to be enslaved people I think that reflection is as vital today what does it mean to have some of the best state laws in the country to have National laws including with juneth that are better than we ever would have imagined maybe 100 years ago on issues of justice and Equity but in reality we haven't yet seen in our communities in the hearts and minds of all of our neighbors across our state and certainly not across our country those beliefs made real and so on this Jun I hope you will join ARA join me join Ashton's leaders in recommitting ourselves not only to celebrating uh equity and Justice in policy and in law but working to actualize that Liberation in our day-to-day Liv thank you [Applause] thank you representative Lewis at this point I invite our tongue officials Michael hubber uh our tongue manager followed by Randy Kinsman Vice chair of our select board to give their remarks Mike hello Madam president um good morning everybody uh good to see everybody here again my name is Michael Herbert uh I'm the team manager um just want to thank the farmers market for again giving up a stage in this venue and thank you area for putting together this celebration but not only putting together this celebration but for the work that you do on a daily basis I think over over the last four years believe since area started um the organization has done so much in order to advance Dei efforts here within the community um everywhere from advocacy to making sure that we have critical diverse representation on our boards and committees um but really doing Yan's work in terms of making sure that we as a town and as a community are a more Equitable place um and I truly want to thank you and all the work that you do uh for helping us ADV uh those efforts and here at the town we have tried to be responsive to that we have uh tried to basically enhance and and expand our lens uh in how we view things and how we view policies and how we enact policies um we have a Dei task force that has been working tirelessly over the last uh four years to um basically get a baseline assessment of what does uh equality look like here in a more importantly where do we want to go right it's not just about where we are it's about how do we get to where we where we want to go and how do we get there and that's important work and it's more important than just doing a plan and putting it on a shelf and so that's why I'm proud of the work that we're doing and we will continue to hear more about moving forward as we just finished um basically analyzing all the data from our our last survey that we did and we'll hopefully have a strategic plan that comes out of that again with actionable items ass social so um I don't want to keep the other speakers uh I mean we've got a long list of great speakers today so I don't want to keep uh holding them up so uh again thank you all for everything that you do thank you to the select board for the work that uh that you do and supporting the work that we're all doing as a community and look forward to uh visiting with you all later today thank you [Applause] um so on behalf of the ashin select board my colleagues yoland Greaves are here today umia Bennett and joani um we have on the entire select board thank you to the ash farmers market and to ARA for um for putting together this amazing juneth event today um you know juneth is important to uh to commemorate the end of of slavery and our historic um and the and the history behind that but it also is as Michael was saying it's an opportunity for us to um to look forward as a community and reflect on how each and every one of us um Can can continue the work uh that we need to do as a community and you know part of that is is is a big part to the work that area had started four years ago and the work that is continuing through area and our de task force um and so I'm really proud like was talking about our dni initiative I'm really proud of the work that we are doing to try to make Ashen more inclusive and more Equitable uh Community for all of us to live in I thank um both area and the dni task force for all the work that they've been doing uh we are very fortunate in Ashley to have such a diverse community and we are also really fortunate to celebrate diversity in Ashland um it's important to me personally that every resident every visitor every business feels very welcome in ashin and to feel like um they have they that they have a place that they can come to that they are feel part of the community and that is what we are all moving towards um one of my one of my favorite quotes um from Maya Angelo was to do the best you can until you know better and you know better you do better and I think that that is sort of the philosophy that we are working towards in Ashland um I'm very proud of our community I'm very proud of the work that we are doing um thank you to ARA for all the work that you've been been doing over the past four years um and thank you all and Happy Jun Joy thank you so much thank you so much select board member brany Kinsman for those beautiful words and thank you so much for the work you do and the collaboration you have here in town town of as and thank you so much Town manager Michael har um for your work and all the work that we do together uh in the town of Ash so next i' would love to introduce uh Senate President K spila here uh she's here to celebrate with us um you could please come up here say a few [Music] words happy belated Jun it's wonderful to be here to celebrate with all of you and to celebrate ashlin's efforts and the state's efforts uh on inclusivity and resilience and uh becoming a better place to live I want to thank Dr Halloway and Maggie for everything you do Patricia I also want to take this moment and you've heard from some this Ashland select board who are working hard with Town manager Michael Herbert and so many others in the community that are here uh to ensure that Ashland is really ahead of other communities moving forward and including and being diverse we want Ashland to be one of the most welcoming communities in the state in the nation so thank you so much I want to thank uh Steve Mitchell and the board of directors for the farmers market for everything that they do and and this terrific best I think best in the State farmers market yes the most famous at least too you know it's really famous uh thank you area and the Dei task force this is a real example of Ashland's fabric the the pieces of the community working together to collaborate rolling up our sleeves making Ashland a better place to live and I just want to take a moment to acknowledge that I'd like to also thank crocodile River music uh and yes and everyone everyone who makes this happen cuz it's many hands that are behind the scenes we don't always see in one sense juneth is the newest holiday in the United States but it is a day that has a long historical significance for all Americans especially especially black Americans I'm sure you already know this but it's a story worth repeating as we all learn and keep in mind the meaning of this important holiday juneth commemorates the Day in 1865 when Union Soldiers led by Major General Gordon Granger reached Galveston Texas with the news that the war was over and slavery had been abolished an astounding two and 1/ half years after President Lincoln's signing of the Emancipation Proclamation as we know that this itself did not end discrimination or undo the lasting trauma caused by slavy it at least marked the first time in our nation's history where all Americans knew they were free for this reason it's also been called emancipation day and even our naked nation's second Independence Day in 2020 not that long ago unfortunately but in response to calls from Community organizers and black historians and many strong black Advocates my colleagues and I and the Massachusetts state senate house voted to recognize juneth as an official state holiday and the Very yeah about time I have to say agree with that and the very next year juneth was also recognized as a national holiday by the federal government compared to other laws to advance racial Justice such as the 2020 police Reform Bill are I believe raising the age of juvenile jurisdiction making juneth is an as an official holiday is a symbolic gesture but symbol have a lot of power and this symbol is representative of our Commonwealth's commitment to keep pushing forward to keep expanding our our diversity our inclusion and to keep achieving True Justice and equity for all black residents of the Commonwealth and we have to keep moving forward our work is not done there is more that we need to do so in celebration of juneth as it gives us the chance to reframe our understanding of American history and Center including black Americans role in it and to acknowledge the importance of freedom Independence and justice for truly all thank you for being here and thank you for celebrating juneth [Applause] I'm Alan galiwango I'm here on behalf of area but also I'm part of the Ashland comprehensive PL stearing committee and um yeah before I get started thank you all for coming I celebrate June 10th today at the farmers market I know that uh many of you come here every Saturday but today is a very special day where we're celebrating juneth it's a week late but I think the fact that we still celebrating asand is a big deal and uh thank you so much for taking the time be here uh now you may ask what's the comprehensive uh steering committee and what do we do just uh brief briefly we a group of members representing each of your PRS or different organizations in iseland and our our job is to come up with the plan for as for the next 15 25 years now we're not going to come up with that in a box we need to hear your voices and we need to have the community involved in order to come up with this plan now the reason I'm up here is to take you through where Ashen has been and also give you a reason to take part in this process Ash has changed so much in the last 15 25 years we are much more diverse economically racially socially and as such what the comprehensive plan was that was made 10 or 15 years ago the priorities are much different than what it is today which is why it's very important that we hear from a diverse set of voices as we come up with this new plan for this year now we've done a lot of work under the hood you might have had meeting in boxes with your various representatives in your communities you might have got in different surveys from the town manager or from your school principls please don't ignore those messages that come through because we need to hear from you in order to implement what you want do you want more affordable housing in asheland you want more green spaces you want more parking are you you have issues with businesses small businesses do you want to have we most recently we have a developer coming in and building a new development so if we don't hear from you and if the town doesn't say anything or speak up all those things happen without your voice being heard but if you speak up we can direct how we want our town to shape and be so as we celebrate June 10th I charge you to please take part uh if you give this service in the next few weeks please participate and uh yes enjoy the rest of the day I won't take up too much time uh thank you for having me and have a wonderful day thank you so much Alan um you all have heard speeches and now we want to ensure that you actually moving your body so now I'm going to introduce a group who would in ignite you to arts and dance a staple right here in Ashland crocodile River music welcome so next we have some point next we have some poems they're going to be read by students from the asheland public schools different ages area collaborates with Ashan public schools on different events and different uh activities one of them is juneth and we do have the uh we asked the schools to have the students write some poems about J and guess what we get all of them are beautiful poems and which is so hard to select the best so we have four um our winners here and uh some of them will read their poems and I would love to call on um paig paig Elizabeth abano's go everybody is here peace has come they keep on coming they will make a stand the black skinn will be trapped under the white land people will unite peace will come and people will stop using the ugly messed up slurp the meat isn't clear but the message is true look at the people right next to you too we are now together mixed all forever because it's evident that they are any lesser we now know because they were clever that no human being will ever truly be lesser now is a day a day to True day to recognize and appreciate the ones standing next to you too and their ancestors thank you so much I got something for you next we have Eva [Applause] Kima Paige is a Paige is a fifth grader and Eva is fourth grader what juneth means to me to me juneth is a day to celebrate our ancestors who have helped us through very difficult times like Harriet T who led over 300 slaves to freedom or Frederick Douglas who is the most powerful writers in speakers of Abolitionist Movement or Martin Luther King Jr who fought for justice and peaceful but powerful protests and speeches or even Rosa PES who us used to give up her bus seat to a white man for racial equality but sometimes even the simplest things can make a very big difference in the world so to me juneth is a day for me to celebrate all of our ancestors who have made a huge impact in our life and who risk their Liv to make sure that kids like me in the future have a racially equal life thank you so much [Applause] we had so many beautiful poems so feel free to pass by the area table right there we have a beautiful setup and read some of those poems so beautiful from this Young Generation next we have Zacharia Wilson Zachariah Wilson [Applause] I do not like when my ancestors were slave slav it makes me mad it is bad and wrong nobody should be treated like that they were on chained they were pulled from their land they were taken from their families they their families were sad juneth should be celebrated everywhere people people were free on no no more much thank you so much [Applause] and our fourth winner is Marcus coms he's not here he was here earlier he left he's a busy boy he had to go for baseball so I'll read his a wonderful holiday Jun 10th is a holiday celebrated in June people play music with a great tune juneth is a great holiday people celebrate in celebrate it in different ways people sing and dance as the popularity of the holiday is in advance a holiday what celebrated 1865 is when it was dated a day when black people were set free a holiday for you and me like a day when the bird was set out of the cage a day without any rage sometimes named the second Independence Day June 10th is a great day that was by Marcus coms [Applause] we would like to thank all the teachers and the Ashland Public School staff that get involved in encouraging the kids to do this work and write the poems and become creative uh again don't forget to pass by the table there and read those beautiful poems uh we would like to present uh thank you C for uh to uh jenet toi I hope she's here thank you so much a lot of many of your students participated i' like to thank you so much for work um crocodile music music to do the second performance thank you you know what everybody before we get started up let's give it up to [Music] ARA to sing about love everybody love we love you all [Music] here you love so when my [Music] daughter they have apartment [Music] k no k no [Music] okay Pap Pap Zakaria [Music] cool you're [Music] cool my you know lies [Music] got oh [Music] don't for [Music] got be there you [Music] be fore [Music] w got [Music] oh [Applause] got got got [Music] thank you thank you

e e e uh good evening I'd like to call the July 2nd of the Board of Health um to order um the first thing on the agenda as always is our citizen participation do I have any citizen participation go ahead Mark happy happy early summer everybody um everything's going well so far just um making sure I heard I heard the news local news this is going to be to um to Roger rajie there has there been any um contagious cases of measles here in this town uh Mr Mark no not not I'm aware of no that's it thank you okay um so the next thing on the agenda we have uh 27 Dean Road uh septic design is there anybody here uh from Road and Mr Burman you know I I can brief the board on on the situation what's going on so this was couple of months back uh we did soil testing on this property uh there are power lines you know running through the property and everus have an easement there uh the engineer Paul sonier we have worked with the him a lot uh I asked him to get clearance from ever Source uh you know for because of the easan and then then they submitted the plans and last week I spoke with him he asked me the status of the plan we are almost at the approval but uh he didn't had anything from ever Source you know so um and I asked him like Hey I cannot approve the plan till till I have clearance for the easement and this is when it cames like you know that he want to come in front of the board uh to discuss that uh I tried reaching out to him Friday and in fact this afternoon you know I was not able to reach him that's probably he that's why he's not here but uh just wanted to bring it email in which they have very clearly stated uh you know writing that yes they have to contact them for for the easement part and then they have asked us you know as Board of Health or even town uh to not Grant any any clearances you know to to them till till they have clearance from other source so okay Raj tomorrow can we send a letter to the homeowner and to the um what's his name um Mr Paul sonier yeah can we send that in writing to them so we have some documentation Trail oh we'll definitely do that sir yes okay does anybody else have any question questions for Raj on that done okay all right um so the next thing on the agenda is um easy convenience uh tobacco tobacco sale to a minor um is anybody from Easy convenience here yes can you just identify yourselves yeah my name is Vint and I own Easy convenience store Nation yeah okay um Raj do you want to um start this yes yes thank you Mr bman so yes uh easy convenience was one of the three tobacco retailer there where there was sale to Miner uh this happened last month I know Family Dollar was in front of the board already and easy and 272 Pawn was on this almost the same day U of our board meeting when this w ation happened they have paid the fine so far um but whatever questions board have or you know uh regarding the sale sure so I have a question for the um store owner um what what um what have you done now to prevent this from happening again uh we drain our employees so not happen again uh so so uh we all the time the selling the tobacco product or wine product so we uh pop up the uh screen so uh give ID or the so if I may add this sir like I'm a husband I can translate we have added a feat we have we have added a feature on the POS itself so anytime the employee doing a sale like you scan a tobac wine or a beer item it it will pop up a screen where you have to enter in a birthday to proceed with the sale so once that birth date is entered the pro sale will proceed and that prompts employee to ask for the ID that that's one change we have made and we have showed all the different kind of IDs that are valid to all to the employees that are working there like you need to have these are the only valid forms of ID which are acceptable by state for this sale so they have to look like where the dates are and then there is a constant reminder on the screen too like anytime any sale you to ask for ID and we have planned to repeat this training every three months in case say if someone is off and if someone is covering for they all should be aware so it's a plan to C everyone at three months inter R thank you know thank you for that and um you know I just want to read it I'm sure some other board members may have some questions but we as a board take this very seriously and I think you know if it happens again the the fine structure is is significantly much higher yeah we opiz that does any sorry go ahead so this was like we both operate stores in this Metro West area and this was a new store we just took it over and we were in kind of rush to set up everything and this like again employees were kind kind of like new and employees just cover part-time most of the time it's either me her or the other partner is present and we are very active in that but again we are sorry this happened and we all of us like as a team we were all like how can we not let this happen again since we we sell beer and wine and we don't want any minor to be involved or get this so we are taking all the steps we are adding actually today I added a one more additional sign itself on the door where it says that if you are underage you cannot buy this stuff just right at the entrance of the door we had did assign today great um any other board members have any comments or questions you're kg I think you're muted yes yes yes yeah I presume you have made uh copies of the possible uh IDs uh available for the uh uh staff to see it right at the counter so they know what possible IDs are possible okay that's possible ID and then there's a counter on the on the register itself where it says like this date is the valid date again once you enter the date it will tell you but again just looking at the ID you can say like okay before this day or that kind of a setup like a deadline date is on there that's good yeah and sir just just want to add one more point you know I know just just you said you posted something on the door and you said 18 it's actually 21 you know so I just want to make sure yeah it's yeah it's it's my slip of T it's obviously 21 yeah because I've been in this business for a long time so it's 18 used to be 18 so it always comes to 18 but it's 21 yes I I just want to make sure I I I got that that you probably said it by mistake but just want to clarify I'm sorry I said that by mistake it was slip of time because all these years you've been 18 18 and then past 78 years it's 21 so it always comes as 18 but it's 21 agree sir thank you well we as a board I'm sure um I speak for everyone we want to thank you for being so proactive since the violation and um does anybody else have any other comments I I don't add but just for the record I had the same question as you and I'm satisfied with the answer so thank you yeah and and again in you as a business if you have any questions or concerns you know please reach out to Raj directly he's always available he's he's you know very helpful especially anything B of health issues he can he can assist you with yes definitely we will reach out to him and he has been helpful since we started so yeah he's a good help we are here to guide you people not not penalize thank all right well thank you for joining us tonight um next thing on the agenda is 272 pond LLC the Mobile Mart same thing a tobacco violation and do we have anybody from that store on R were they supposed to um were they schedule for 620 I we're we're running a little ahead of time um I see there is somebody named punk you know it might be the one you know who who have joined us uh no this pun I'm part owner for the easy convenience as well so I joined for the same hearing got it sir thank you all right so we can we can step we can come back to that um why don't we go to the next thing on the agenda uh Jay it's for the ram Clinic update yep thanks Ed so we are um we're doing well moving ahead so we're getting close um setup is on August 9th um and of course the clinic is on the 10th and the 11th we probably be in ke Tech on August 8th to set up some of the um food related items in the kitchen um so we're going to start talking to ke Tech and just um go through some Logistics and that sort of thing but in general volunteers are signing up uh they're registering um Dave and Ed you'll be happy to know that as far as Optometry goes I checked the registration uh this morning and it looks like we have a bunch of folks from the mass College of um Pharmacy and Health Sciences so we have two faculty members so this is for Optometry um two faculty members six students and then there are three other folks that are either doing um Optometry or I forget the other term that's used but basically sizing people for glasses um so we've got three of those so I think that if we had two more people doing Vision Care that would be great but even if this is all we had I think it would be probably two more folks than we had last year so that's uh we're in good shape the other news is that we're increasing the dental capacity from seven operatories to 10 so last year we had seven we planned on seven this year uh we're going to increase by three and we've got plenty of Dentistry staff to help us out with that so we don't have to do any recruiting for Dentistry we let's see I found out yesterday that the US Public Health Service be sending 15 officers to our Clinic um and these are usually medical professionals um in some cases Veterinary professionals if if you have that offering at one of these Ram clinics um but doctors and dentists um and medical folks often they they'll do this for training or as part as of getting clinical hours um so we have they have confirmed that they will have 15 people on site what I haven't heard yet is that we're responsible in any way for housing them I hope that's not the case because we we weren't prepared for that um it doesn't look like that is going to be something that we need to do so that's the Public Health Service and I think that would be fun having them around um let's see we're still raising funds uh we've got a little bit further to go my niece had set up a GoFundMe page which has raised a few thousand bucks uh we're um in conversations at needen bank about a donation that they said that they could make to us so I think that we I think we still have time and we should be all set for that um we have some backup plans as well so that shouldn't be an issue promotions are happening at Hart has been out there today he was out um talking to food pantries in different towns um he's been talking to Boards of health and so his activities have been increasing and they'll continue uh in from now to the the beginning of the clinic Steve Mitchell has been planning the menu I saw a draft menu today and it looked pretty much like it did last year so pretty nice um as RAM clinics go and I think that's it Ed I just wanted to make sure we're all set with the parking lot um yeah yeah I keep yep they they said the paving is gonna hopefully not impact us at all um and then also Jay just so you know on last Friday I with Addie Gibson and she is trying to get a meeting scheduled with myself and her with the hospital CEO to see if he could potentially like incentivize people to volunteer especially like registration and all those other entities that we also need so I'm hoping that happens right at the beginning of next week excellent yeah that would be great um I'm just making a note here okay and if you need me for any anything um I mean don't feel obligated to include me in that but I'd be happy to participate if I can yeah and I don't know Jay did you have a chance to um look to see how we are for the non-clinician regist um I haven't looked for a while I I didn't look at the numbers well like General support yeah I I didn't look at the numbers but I know that we've got about seven pages worth of volunteers so you remember what that looks like right so yeah we're doing good yeah we're doing okay and I think that's it Dave did you have anything to add uh not right not right now uh I was planning on on on checking the website the next couple days so I'm glad to hear you beat me to it and that the news is good yep it is and like I said if if you can get a couple more optometrists or an opthalmologist to join that would be wonderful but um yeah and Jay on that um we have a new one that just opened her practice in Wayland um on Monday I'm supposed to be meeting with her tomorrow hopefully so I'm gonna head see if they see if they're available oh that are you meeting with her for this or you uh no I was to welcome her to the community and gonna rope her in at the same time all right good good all right have your uniform on I will thank you um Jay I have a question sure um my daughter as I mentioned that she's in Atlanta she was willing to come and then help um as a translator online online okay yeah she she's a medical profession but she said she can't do a medical thing because she's not licensed in Massachusetts so all right let me she will do a Spanish very well so it's good all right I know that we didn't use that capability last year because we seem to have between Google translate um and the system that we had I don't know if that was through the Metro West Medical Center uh we were doing okay but what let me talk to RAM and see how they they would pull that off but I'll I'll remember that she is available um and I'll get back to you so that she isn't waiting there for us um okay you know but thank you very much not a problem you have my email ID I presume to reach out to me okay thank you thanks okay I think that's it we can y all right um is um the person that just joined us are you from 272 Pawn Street the Mobile Mart he muted himself now he's you're muted yeah you can hear me now yeah uh yes sir actually my wife she's the president of the business LLC my name is Enit Kumar Patel and uh we are like I'm the partner of the 5% of the LLC okay so are you here to represent that for tonight yes sir yes okay so um so obviously you're here because a of a sale of tobacco to a minor could you let us know how that happened and what measures you are taking to prevent that from happening again in the future all right sir so the thing we just taken over the business like uh six days before on 20 22nd of the uh May right yeah the 22nd of the May and the previous company he just deleted like all the records and all the procedure they usually on the P system whenever we sell any tobacco or alcohol product we usually scan or they pop up on the screen make sure we check the IDS but like when they leave it they deleted like all the uh what you call this measures and everything so after that we install it all like Toco product and we have it like another business as well so whenever we sell any tobacco product or alcohol we scan it and we put in the system make sure we check it every single one ID now okay um and Raj I'm just talking to our health director Raj have they paid their fine that is correct sir yes okay um so you know one you know we we never want to hurt our businesses but we need to make sure that we're being safe especially with our youth um no absolutely sir like like I definitely agree with the communities you know because we not even want to sell any minors as well and honestly uh that's the manager he has been with us with the five years with the uh he is actually right now managing like Bo store Holliston express way uh it is on uh 8:15 Washington Street in uh Holliston and he take care as well on 272 P LLC and he's been five years with us and we never got the violation that's the first one in the five years you know okay and and you have and you do have a training program in place with any new employees you hire yes sir actually we have the team of the 12 people with me right now and they randomly coming in like every weekends and they like do as a like our searching like like our part of the compliance like uh he just standing there and they look and make sure he check every single one's ID is whenever he sell the tobacco product um any board members have any questions or comments I have a question so was the training done I know you said that you only had the store for six days uh prior to this uh was your training before you open the store uh not the training so usually like we sell the tobico product or alcohol they usually come in on the screen make sure the the person is like over 18 or over 21 and we make sure check the ID so that's the function was deleted and now we install it so since and we all the too product whenever you scan it in the P system they pop up on the screen and they just say make sure you check the person's ID and the person is like overage okay question is there a provision if the system fails and you have a a client there how do you handle it uh you mean uh the uh usually now he train and he knows in case that happen Less in case we lost the power and the P system not working so if you do manually so he now check it like every single person like whenever he sell the tobo product he check it every single one side now so do you enter that in the system after you manually do it or what uh yeah like uh like uh since like a big like is supposed to install the same uh what do you call the the software like after that we taken over but the previous company actually take it out or they deleted that function so I I understand that I understand but if the system fails now you have a provision to handle that right oh yeah yes sir yeah yeah we do okay thank you that's it yeah no problem and Mr anit Kumar I just want to correct you I know you said age 18 is age 21 again just want to make sure you know so it's not age 18 it's over no no absolutely sir it it is yeah the usually honestly I tell you like some of them store because I'm from tland so still they showing us our somehow in our system says like the as a age uh age as a 18 but the federal level is the 21 so we change it in all our system like all Tobago product and alcohol is over 21 and older right I just want to make sure you know that hey there is no laps there in in the No No AB absolutely sir and you want to you want to be careful because there might be more checks given you had the sale um and the next fines are even more stringent it's 2,000 with a 14 14 days suspension you know so just want to bring that out no no no absolutely be aware that you know so definitely yep thank you yep thank you sir um well so we want to thank you for joining us tonight and we wish you luck with your business here in Ashland no thank you very much actually I thought do the we have to represent and the City Hall so we are actually downst of the city hall right now you know like Town Hall you know okay all right thank you thank you for joining us yep thank you okay all right um the next thing on the agenda Raj Health director's report thank you sir uh so I was in at Tobacco meeting you know in at Framingham health department on Friday June 21st uh there are certain things came up you know it it was uh for for the whole collaborative and all the directors was there we we need to review our regulation I know it was adopted only couple of years back but there are certain things the state is asking us you know to put in the regulation one one part is uh lot of uh the tobacco companies you know they are using this enhancers you know or you know something with with the taste right given all flavored tobacco products are banned in Massachusetts so they're trying to bring this enhancers and that wording is not in our regulation so what the state is uh recommending us to enforce you know any sort of enhancers that are used uh to put that in regulation so we'll be reviewing our regulation probably make some modifications you know and last meeting Mr kg said you know certain one one more addition in the application and there is one more I have noted during our meeting that we should change in our application so we'll be reviewing both the application as well as the regulation if any board member want to assist me with that I'll I'll appreciate that you know if one particular person or anyone of you want to do that you know reviewing the uh the new regulation or the modifications we should make to to the regulation I'll appreciate that you know uh please please reach out to me if anybody have interest uh in doing that uh second item you know we we open the cooling center at a community center on June 20th given uh the heat event or high heat you know and we'll uh continue doing so you know during during the whole summer season if if there are temperatures if there are any advisories that you know the state is going to issue just to open the pooling Center so anybody without you know don't have AC you know we we provide cold water there and then you know somebody who don't have AC during the normal business hours of the community center will be opening cooling centers and we'll be putting that out to our social media uh couple of our food vendors establishments are going through change of ownership Los cobus is still pending uh though they have submitted the application to us I guess they're still waiting for the liquor transfer uh and then Nick pza next door to town hall they also have a new owner we had an application we did a pre-opening inspection uh uh this last week and they have some standing items that they need to need to correct but other than that they good to go Madras Market that again restructuring still in process uh they are converting their grocery store to back to the restaurant that they they had PR prior to covid you know so they're going back there uh mil Pond Rest Home only update I have that you know they they have an additional uh uh testing of the soil done for for the for the leakage of oil that has happened couple of months back I I don't have any update on the change of ownership there housing cases we have picked up one one housing case Road end case at 55 55 civille uh last week we have couple of complaints on this property uh me and Donna Walsh anal control inspector we did inspection there uh we found lot of radent activity uh they had a chicken Coupe that was without permit uh before that we have reached out to them couple of times we have sent a letter from our side from the Department uh then Donna also went for in uh doing inspection that they never responded back to her so since then uh uh they have applied for the chicken permit as well as today they have uh given us the past control report that we have asked uh along with other uh stuff that they need to do in the in the order to correct letter we sent them last week so making some progress there Chestnut Place Apartments uh we have seen Improvement again at the at the dumpster a couple of pending cases is still there 137 Pawn Street I I talked to Assistant Attorney General today through a email uh that they have asked me earlier like last month or so to give an affidavit to the court you know regarding the situation there uh Janice the Assistant Attorney General asked me to do some modification to that Avid that they have she have sent it to me today that I will review and sign it uh and send it back to her tomorrow and hopefully as she mentioned they they'll probably file that in court on Monday um Raj is that being reviewed by the Town Council to make sure that is correct sir thank you we we did that you know but like again um I am going to meet Jen tomorrow I'll run it through her last time when we did it was it was veted you know and again I guess there was very minor modification it came to me this evening itself you know that I'll look into what changes she have made and we'll make sure before we send it out you know we we clear that you know okay thank thank you uh 213 Trail site still uh we have no more information from last time on the repairs on this property with disease investigations we have three active TV cases um out of which uh one of the TB cases are public health nurse is doing home visits uh the person is taking treatment or is on medication then there are two other cases that we are following up uh last item we are doing some Public Health Outreach and again she's doing uh a seminar kind of you know or talk on heat related events at our community center on July 18th and she's doing another one at the leges on type two diabetes that they have requested us to do uh this that is also this month and couple of things I send it to B today you know regarding Aro virus that's that's not on agenda that we have our first uh mosquito sample positive sample for West Nile for this year that came out this afternoon and one other thing I missed to put it on the agenda is was there was a uh event it was a Indian event on June 16th there was a five vendor event at Stone Park that was unpermitted uh that we found out through a complaint on Facebook that I've spoken to the organizers after after the event they came into the town hall spoke speak with her and all the vendors have since applied uh the permit's pass date you know we just wanted to make sure that we have data you know in case there is any sickness or any related events that what kind of foods they served and all that so we we had all their paperwork uh taken after after the event and and you had you had no prior knowledge of their being there without the permit that is correct sir no and I mean absolutely I'm you know I'm very specific sure that's right not have happened you know yeah so but it seems the organizers was new you know that's what I found out uh but there was here a lot of us with me in the meeting or three of them came came to town fall to discuss you know what what transpired you know so yeah it it may be worthwhile if the whoever wants the space when they rent it or something they should put a class or something in their form so that if there's a f be food being sold or being managed there they should clear it with the Board of Health that way whoever rents it they would know that they need to get the clearance uh yes sir that also I have brought it to the attention of the management you know they'll be addressing that you know yeah good so that that's easier every angle like if I go on and rent in Ash high school they always ask me where is the foot formit so we need to make sure that they they they they're the ones who initiate it somewhere otherwise the uh person who rent it may not know at all so I agree with you 100% but I have brought it to the attention the management to thank you thank you sir yes and I'm I'm open for any more questions from the from the board you um Raj um I was hoping um maybe with Laura's assistance Maybe in the next couple of weeks could you reach out to the organizers of the upcoming Ashley and day which is going to be in September and just reminding them that all of those food vendors will need permits I will positively do that sir you know yes so because that way that way we have plenty of notice plenty of time to work out any issues ahead of time um in that regard I do remember uh the past board meeting that happened uh in the library uh during John feather's chairmanship there was some kind of a blanket approval was given so you may want to revisit that minute Laura may be able to pull out that and then see what the language was there and uh if if things have to be changed we need to make sure that's nullified and then marked right this way at least we have plenty of time to work on that g i I understand I understand but that I just want to bring it because I was in that board meeting I exactly don't know what the words were um better to refer to that and then make sure that we don't contradict or we change it right I that meeting too what is it I remember that meeting too and I think it was uh Bill G or somebody correct okay and then he was being supported by few others in the public I know that okay I'll pull those up and get that wording thanks Laura one more question I have Raj the cooling centers are not open on the weekends and holidays I presume is that correct that is correct sir you know we we we don't have the kind of resources you know that might be a bigger conversation we can have with you know later on but right now you know we we're just doing during the Town hours you know so and we'll be doing it you know given I mean maintenance of the property or overtime of the staff that's that's a different conversation but and the only other thing you know but this this this topic have come up a lot uh I have attended maybe five six meetings in past couple of months on heat related events right u a lot of folks are setting this up but the usage is very low you know and same is the case in Ashland right we we are setting this up that but the output I'm getting right that the users is very low you know so we have to go right like if there is a need you know to extend that after the business hours or over the weekend you know so we we just need to maybe do more studies you know yeah that that could be because of uh unaffordable Transportation that's a possibility people don't have car or something absolutely no I mean I'm I'm all for it but I'm just saying right like yeah has come up in the conversation right like right that that's a little bigger topic to discuss right if we have to do that you know how sure how the want to do that you know but like I'm I'm all for it just trust me you know like definitely that's something we should definitely do right from from from public health standpoint sure sure anybody else all right so the next thing on the agenda is the consent agenda which includes the review um of the Board of Health draft minutes from the May 7th meeting and um review and approve the final fiscal year 20 4 25 year-to date budget reports um I I may not vot the consent because uh seventh meeting I cannot participate in either if it has to be out or I I'll abstain from the consent agenda me voting that's one all right either what choice the sure so do I have a motion from anybody yeah I'll make the motion to accept the consent agenda as written and I will second it um so all in favor I I so we have three um yeses and one exstension from kg for the minutes correct okay um so the next thing on the agenda is the discussion of future agenda items meeting dates review tobacco regular and applications 14 act and Road septic system waiver and August meeting dates rise you want to take this one on yes sir so as I mentioned you know right about we'll be reviewing our tobacco rxs you know we need to do some modifications changes to it uh that will bring it to board maybe whenever you know we're going to give some time to it to review and put that there you know so that'll be up for discussion maybe in next meeting or so or maybe one past that 14 act they going to definitely have some wavers that are going to ask from board I'm currently reviewing that uh I don't know if we need to pull a meeting in between before we go to August I I'll let you I'll let you know you know but that might be something uh that need to go for a pair I mean we got it last week or something like that but I'm currently reviewing that and uh reach out to board in case there is an urgency I know the board meets uh uh one time in July and August you know but uh if you have any preference for August uh let me know or we can go to the first or second week you know whatever the preface you you want now probably easier if we all know I'm good the sixth or the 13th I actually the 13th better for me because I've got a wedding coming coming up I don't know about you guys do we want to plan August 6th everyone is that good for everybody sure I think that's also good for the before the clinic anyway sure it it is and I can definitely make that work if 13th works better better for you guys then it works better for me but I can do the sixth you get that you enjoy the reading J are are you sure I'm sure so that would mean we meet on the 13th no on the sixth I thought six was the date on which you had you waiting on the sixth I not on the six but I've got I've got a wedding on the 9th and I'm just worried about what what I'm going to be doing on the 6th so I can make it work but it the 13th would be 13th is fine for me I'm not I'm not yeah okay thanks guys so August 13 6 PM yep okay how about David David you good we don't ask D sounds good to me yep Dave's just silence is acceptance yeah thanks all right uh well with that being said I I will entertain a motion for adjournment so move sir second second second all in favor all right all right um thanks everybody um thank you thank you very much everybody thank you all right good night have a good night good night you know if I don't see any one of you enjoy oh yeah you all enjoy the happy fourth good good byebye thank you e e e

e e e I am Union High School District for truste special meeting of June 11th 2024 is called to order at 5:02 p.m. the following members are present Brian O'Neal Katherine H Smith Jessica Guerrero and anarie Randall tryo do I have a motion to adopt the agenda so move second okay all in favor I all right uh so we're going to begin with the Pledge of Allegiance please stand is your right hand over your heart ready begin I pledge alce to the flag of the United States of America and to the repu for which one nation under God indivisible with liberty and justice for all do we have anyone for public comments okay all right so seeing none um just to tell you a little bit about what's going to happen our candidate will be escorted in here and each one of us will ask a question and um and then as uh as we go through the order it will take about 15 minutes for each candidate and that person will be on a timer yes so up here on the TV screen we have the countdown timer that will run um to give them a good sense of how much time they have left it'll be up to them to use their their time as they see fit we did have some questions about uh whether there would be time for opening and closing and what we shared with them was that's not built into the 15 minutes but the time is your own right so if we'll start the timer once the first question has finished being asked at that point they may like to give some introductory remarks you know saying how grateful they are to be here or looking forward to the process whatever whatever it may be and the last question is designed in a way to be a closing statement so they can use their time at the end to close in whatever way they'd like so each candidate has been explained everything so I don't have to do that that's right that's right every candidate has received that that instruction um uh Mr matsuda Dr nen and I will actually sit down in the audience the candidate will sit here with a name placard for you um it the interviews will be recorded So the camera is set up so that it will capture everybody while the uh candidate is talking then the uh the camera will focus on them those will be um edited tonight we're going to put bookmarks in by name for each of the per people candidates so that the public can get to where they want to go if they want to move around within the video uh and that that will be available for them this evening okay the first candidate is Mr Blount he is scheduled for 5:15 um all candidates were asked to check in 10 minutes beforehand so as soon as he gets here we should be ready to go oh he is here okay then we will step down you know what school thank you so Carl you're not going to have have a timer to alert the last minute beforehand it's just that's it okay and we'll will it be president or will it be parliamentarian that calls the time um well we all be I'll certainly indicate the time hased okay I'll try to keep an eye sure welcome Mr Blount hello so as you know we're going to conduct the interview um each candidate will be asked the same questions and each one of us will ask you a question uh as soon as we ask the first question this the timer will uh start um to my left is Trusty Guerrero trusty Smith and trusty afternoon thank you all right ready when you are okay all right Mr Blau what motivated you to apply for the provisional appointment to the Board of Trustees and how does your background training and experience prepare you for this position well to add to my volumous application of why I wanted it doesn't seem to turn on it should be on oh okay yeah just speak um a couple things I thought you know seven pages that's enough I hope that's enough but a couple things is uh being able to uh be involved in a greater sense because as am used to doing it for 13 years and when the Cypress School District we had assigned two schools of the six when I came on board and then we rotated but we all went to all the events at all the schools whether it was a play or a carnival or whatever and then with the Community College District I spend most my time at ferton college and my time at Cypress College is usually had with u Statewide events that are hosted by Cypress College or the Cypress uh College Foundation which we meet once a month and gave out uh in May $500,000 in scholarships and another 100,000 in emergency aid uh and the other thing is I love to validate people's important events in their lives you know whether the parents say well you know uh Doug is having a piano recital would you like to come sure I'll be there uh Bob is in a pony uh League uh playoff game and you know I I I don't try to surprise anybody because I went to this playoff game and they rescheduled the playoff game for the next day but anyway that's how I operate I you know whether it's somebody's in a parade and you know they tell me about it I'm there and uh on and on and on so that that's part of my life because um I was well well behaved while I was infant that didn't cry as a elementary school age child I looked PE peel in the eyes straight in the eyes and had a firm handshake and then when my father was um meeting with academic people of the highest order or inventors or those that have money he brought me along because I didn't fidget I didn't bring my own of um amusements and I was generally interested with these important people were saying so and he was in public relations for 52 years for his nonprofit that he was a vice president so it's just kind of like I got to be with people and see their happy faces and you know encourage them by just my presence um then of course my accounting background and in my uh Consulting bankruptcy Consulting practice and uh controller of a very successful manufacturer and then division controller a very successful conglomerate and uh uh and then the other side is I mean this is a you know in my written part I says you know that you've got programs that Community College doesn't have and they're as good as those programs they do have or better and my MBA is in entrepreneurship with a a concentration in economics so it's like I like ideas and my couple of my references said you know that I'm an export idea generator that's because I'm involved in so much and I visit and talk to people and I go to events and I read four newspapers a day and I got a library of over 3,500 books and I've got another seven in my car that I just picked up last Saturday okay so that's the sum total and you know going and then also the part where for 13 years of close session I've been confronted and had to deal with every issue challenge uh legal matter imaginable so uh I think I'm well prepared and then a personal note you know I two blocks from Lexington two blocks from Oxford my wife graduated from Kennedy and my kids and my younger brother-in-law graduated from Cyprus and and and so it's like why not you know and you only meet once a month not twice a month and you have dinner uh in the middle you know where dinner's supposed to be and North Orange they have dinner after their Open Session and being diabetic I I'm not supposed to eat after 8:00 and it's bad health to for from lunch to 8:30 at night to to uh cat so a person in a professional way I'm I well suited for uh being part of your your board as a time we areach okay all right um can you please describe the characteristics of an outstanding Board of Trustees collectively as a whole and what you consider the primary responsibilities of an individual member well it's some people like participar governance other like shared governance uh it's being involved in everything and being high regard regarding other people highly and uh you know with North orans they talk about not getting into the weeds well we get into the weeds and I wonder if they know what they're doing doing but that's sign of you know support people uh you know and we we we differ quite a bit but the another rule of thumb is once you vote and you pass something you support each other and again I've got 13 years of experience of of uh of uh validating fellow board members and those that uh work with the de the details and the weeds and and you know keep things running and and en and uh enthus and and uh students number three please describe your drivers for public education what is its purpose and what should it look like well uh the holistic approach which is being embraced now is prepare him for life and and that uh when I was a student at Cypress College and all through my education I had a charm life never did anything regarding the curriculum and got P pluses because of that but I wed the teachers and the teachers were involved with me and the teachers should be involved with their students wherever they come from and that's another thing I like about uh the district or uh High School District you have to teach every person from age 12 to 18 it's not who you recruit who you are attractive or who wanders into your campus and and um Elementary there's great gains there but they don't really have an idea of specifically what they want to do but they just know that they're good and confident that's the key be confident and so as long as you can instill confidence in them to go far you know because I have my son and his friends they can change jobs every few months because the person looking at them sees it in their eyes and their countenance and when they say they can do something the person hiring believes it and that's what we need to cultivate in education wherever it is I mean yeah wherever it is and whoever it is because when I was in second grade in Arkansas they were ahead of California when I was a junior in Illinois it was a year ahead of California so uh it's everybody and coaches I had some outsanding coaches in cross country and wrestling so it's just the the whole child and the more you know about a child and more you uh child or student identifies with you the better thank you number four please describe your previous involvement uh with the Anaheim Union High School District and the number of years of such involvement well since my wife and her family moved into Cyprus in 1966 and graduated from Kennedy I pretty much instantly when I married her in 72 uh be was involved in the district then my kids went to uh Lexington and as I've mentioned before my son Jason took speech from Anna pery and uh so that because then she went on to be in the city council and being a person that circulates goes to everything I was always running into her so yet by her I was involed in the district too um then my kids you know and uh my brother-in-law was the first class that went completely through uh Cyprus uh high school the only one that went all I think it was three years at that time so um yeah and then I follow baseball and and Cyprus know everything about Cypress baseball and of course that's you know my involvement there and uh uh yeah and I just came from a a chamber of commerce uh breakfast Cypress Chamber of Commerce breakfast this morning so it's just total involvement in in everything all Civic and education business-wise you know okay thank you thank you so we're approaching our last question is there anything else you would like to share that will help us make our decision I'm glad you asked there was another thing I thought oh seven pages is too long but it's how I understand um people and where they're coming from as my father's crowning achievement was the uh director of international students at the University of Oklahoma and I shadowed him there and he had to keep the national Chinese and the native formotion apart it's like who knew you know but that's who they are that's where they're coming coming from and you need to support both of them and then um they had to keep the pro- shha and antisha of Persia Iran apart and he had uh with his best friend in the U Dena students office he monitored the weathermen and the students for Democratic Society which in the 60s were militant and violent they bombed or the SDS yeah and the weatherman bombed various cows and uh his first his job description was any need that a international student has you need to take care of it so his first project was find shoes for a man from India and he said oh that's simple he says but sir I have six toes in each foot oh no problem we'll take care of that and then he validates the Muslim uh faith in that when there's a death in the Muslim Community there's no cutting on the body there's no autopsy and within 48 hours they have to be buried in uh their Homeland and it's not like you know this is Oklahoma in the 1960s we don't do things like that and oh no he made sure that uh they were validated and then he was a consumate linguist and U anthrop cultural Anthropologist and uh with the New Mexico and um Arizona and also through uh United States and Canada and so I was exposed to those uh individuals and their religious beliefs and their traditions and their way of uh doing life you know and their reverence for dogs and horses and their Hogans face East because the sun comes up in the East and they have their um Holy Mountain which my father was the first and probably the only one that g was given permission to go on that uh and so you know the uh that was one thing and um my grandfather my mother's father was a rich land developer and bought her a a u mansion in the area where in the area where those that made their Fortune lived close to where they made their Fortune so we were about 300 ft or 250 ft from the rail yard and all the other Mansions along there were on a nice paved sidewalk uh street but ours uh faced a dirt road the tail end of uh Arbor Street okay so uh they discovered natural gas in uranium and and so it was uh Rail Yard was always full of box cars and flat cars and all that one day it cleared and and I looked at it said oh I was four years old but somehow I knew had heard the phrase from you come from the other side of the tracks or the other side of the tracks and I looked at this Shanty Town that's and it was so bad that we uh well two months later we'd adopted a child from that shanty town and uh at 6 years old she already had some form of VD and it's like you know the the tragedy of the human life that you got to be involved in you should be involved well that concludes our questions Mr blown in the interview thank you so much for coming you're wel it's my pleasure it thank you now I go to the other board meeting and and uh hopefully that's the last one and I attend and I'm looking forward to spending many hours this Thursday with you all righty thank you oh one other thing when I was with the Cypress School District they gave me a a rubber stamp with my signature on it and I've never used it and I never will thank you have a good rest of the evening for who's the next person up yep I Will Follow The Script this time sorry good evening Mr hosi welcome hi there hello so to my left is Trusty Guerrero hello trusty Smith trusty O'Neal hello M Randall tro so we appreciate your interest in serving On The Board of Trustees for the Anaheim Union High School District for trustee area 5 and we thank you for taking the time to meet with us today although your candidate statement provides an overview of your background and experience it is helpful to have this time to speak to you personally uh we have five questions and uh timer for minutes and I will begin so what motivated you to apply for the provisional appointment to the Board of Trustees and how does your background training and experience prepare you for this position well I've been dedicated to my to to education for the past 42 years of my life and uh my desire is for students to feel connected especially after the pandemic I've noticed uh a need for students to have something in their schools to feel connected to and I believe in the vision uh of the district and what they're doing um looking at the whole child um and uh I think it's you see that through the work that we're doing with the 5 C's the pledge aim dual enrollment uh the career preparedness systems framework um that's what makes our district a national model and I'm uh I you know I'm really proud of the work that we've been doing um as a longtime resident of Cyprus along with my work as an educator um I just really feel that kids deserve a high quality education um and I I really do feel that uh I think one of the questions that needs to be answered is is education uh working for you are you working for education I ask that question a lot uh when I visit schools and I like to see more of the work that we're doing and to more importantly let the students know of the opportunities that we provide for them we provide so many opportunities uh for the students even there participation in lcap and I think about half of the students in our district participated in that but just uh uh I just feel that we need more participation from our our students I think in the presentation last week they talked about Street data so I'd like to work more closely with students and parents to get um that data and to see what the real needs are thank you um the second question can you please describe the characteristics of an outstanding Board of Trustees as a collective whole and what you consider the primary responsibilities of an individual member I think um I think a Board of Trustees person is the public servant and we're here to serve our communities um and you know I think in in this case it's area five and I'm I'm really familiar with that that part of the district uh being a resident and a business owner in Cyprus um I do know and I've also worked uh at two schools within the district uh within that area so I'm very familiar with area 5 but my work with the other um with other schools I've been at 12 other school sites that I've worked at I think it provides me an opportunity to see the district as a whole um like not just that area but the other uh four areas included I think a um a Schoolboard member um a good Schoolboard member they they ensure that kids have a high quality education okay and that includes our El students and our students with disabilities and I I really am proud I I served on an lcap committee and I was able to see you know that those two student groups were really uh represented as far as the funding was concerned with elcap um I think we need to provide safe learning environments for our students I think uh that that's really important for student students not to only have uh comprehensive security measures but also um just like counseling services and promoting a culture of respect amongst the staff and the students and thirdly uh I think board members need to be phisically responsible you know we need uh they would need to be meeting with this uh superintendent and the assistant stoop in charge of business um to make informed decisions about budgeting spending and um saving to maintain Financial stability uh while minimizing wasteful spending okay please describe your drivers for public education what is its purpose and what should it look like my drivers for public education would be one of them is um student voice with purpose um I think students have all the answers if we really spend the time to get to know them and they they can they can help us make informed decisions I think parents too I think uh they talked about from the outc cap last week about Street data I think we need to do a little bit more of that and go into our schools uh spend time with our families um my drivers are you know um again it's not teaching to the test it's really educating to the whole child like I said I think the things that we are doing uh the uh career preparedness systems framework um the aim program Roop our Partnerships with those things um and student voice with purpose the ambassadors is a really good um example of that we have uh ambassadors at all of our high school school sites including CVA hope and Gilbert and um they in turn bring issues that we need to uh talk about to to the district and vice versa and we hope to expand that by uh our students working with ASB and their leadership and uh being able to articulate those needs to the district okay uh please describe your previous involvement with the Anaheim Union High School District and the number of years of such involvement next year we'll mark my 40th year as a uh part of the district um I re I started in 1985 and uh went to Oxford acad I started actually in 1985 as a teacher at Cyprus high school and Kennedy High School I had a split assignment and then I went over uh I stayed at Kennedy and built a choir program over there um and left in 1999 to start music and activities at Oxford Academy and then from there I became from 1999 to 2006 I was a teacher there and from 2006 to 2017 I was an administrator and from that point on 2017 to now I work as an adviser for the ambassador program okay thank you all right um this is your last question is there anything else you would like to share that will help us make our decision I just got done telling you about my journey as as a teacher um as an activities director as an administrator and now consultant and I think that this district has really enabled me to just to grow in each step of the way in my leadership capabilities and I really want that for anybody like if it's a parent or a teacher but I want people to know the opportunities that this district has afforded me I mean I think my story you know starting out as a teacher and now as a retiree I don't feel like it's work now uh to do what I'm doing and um I think I really helped with enabling the student voice to be Amplified uh which I'm a strong believer in and I really want people to see again the opportunities in this District because um we're doing such great work and I I don't know but I don't know if people I think we have to go beyond emails and um and just uh posters and things I think we need to really start connecting with our families in a meaningful way and that is just really by talking to them by being more visible um I think one thing that you guys will know about me is that I am driven by what I think is best for kids but I don't just do a job but I do it wholeheartedly and um I think that's what you'll get out me uh one other thing as a retiree I do have the time to uh to spend at schools at school events uh at meetings uh any kind of thing I mean that the district needs I feel I have that flexibility all right thank you very much this concludes uh the interview questions and we really appreciate you applying and taking the time here today to interview thank you have a great rest of the evening okay sure thank you thank you e e e Carl do you have another fresh Drive uh waiting sheet close by if not I just didn't think they were coming in the order that they're coming you're wonderful thank you so much sorry about that I'm um trusty Randall tro to my left is Trusty Guerrero Smith goody O'Neal hello hello so um everyone has been given the same uh questions okay all right and um we appreciate your interest in serving On The Board of Trustees of the Anaheim Union High School District for trustee area 5 and we thank you for taking the time to meet with us today and although your candidate statement provides an overview of your background and experience it's helpful to have this time to speak to you personally okay so there are five questions and we have a 15minute timer okay and I will begin so what motivated you to apply for the provisional appointment to the Board of Trustees and how does your background training and experience prepare you for this position um what drove me was first I got the text and then I was like hm that's interesting you know I have kids in school and that was one of in my um you know main interests because of my kids are in school and you know there's a lot of things going on with education today and you know was my opportunity to get you know more involved in what's going on and I you know hopefully bring in you know like a perspective like you know a parent and you know the things that we think the kids need to you know some of the inputs are make the schools better for the children you know that's really important to me okay thank you all right uh question number two can you please describe the characteristics of an outstanding Board of trusties collectively as a whole and what you consider the primary responsibilities of an individual member what do I think the prospect you know could you repeat that board member so it's kind of like two parts so if you can please first describe the characteristics of an outstanding Board of Trustees collectively as a whole and then what you consider the primary responsibilities of an individual member okay so yeah it's like two questions I'm throwing them all together I'm sorry um I think the um the primary part would be someone that is um good in the community that you know is um um very involved someone that cares about school and what's going on in and around the schools um things that involve children's you know like activities for the kids something positive and people that um I think a a positive role model also to you know the kids something that brings something to the table that you know that helps the children in school that's what I think you know just positive please describe your drivers for public education what is its purpose and what should it look like the driver the drivers for public education okay um well I I at first before getting involved with public education I had my children in private school and um so after like a few years I think it was been like 10 years or so when they were you know going into public school I was not really that involved you know in it and then I see that there is um the driver is someone that um can um really you know I say focus on you know the kindness being you know just I just think that the driveing for Education takes a lot of people working together and being involved it I think we need a lot more you know people involved in the driver as far as education to me it's I think you know it lacks a lot of participation from parents please describe your previous involvement in the in the Anaheim Union High School District and the number of years of such involvement in the in the Anaheim School District the the school district um my involvement is you know just you know being a parent being involved and you know I actually stay on my kids about education I push it um uh maybe push it too hard but I I definitely push the education part and just being like being involved I I you know I reach out to the community in all kind of ways you know like I love the drive from the boys and girls um when it come to um the Girl Scouts Boy Scouts I you know I participate when I always contribute I always donate I always buy you know and that means a lot because I remember as being a campfire girl how important that was to be in the community to stand out and sell cookies and you know all those things when it comes to the holidays and you know volunteering to um just you know in the community we would go to the calescent homes and and sing so all that is so important you know when growing up is kids and you know that just motivates me I just buy cookies even when I don't eat them give them out you know it's just you know all just all around the community is important to me Anaheim in school because kids sell uh cookies in school too so I have my kids say hey they're selling cookies can we buy some I'm like sure let's get some cookies you know so uh you know that kind of involvement and going to the games is important to you know participating throughout the school thank you all right we're at our last question uh is there anything else you would like to share that will help us make our decision that's a hard question but I can answer no I'm sorry no I have anything else that I can share okay we appreciate your time today and we appreciate you applying right and we wish you well and have a good evening thank you nice to meet you by okay so for the folks in the room uh we will not be discussing uh the candidates uh at this time we will uh make our Appo appointment at our next meeting on June 13 2024 and with that uh may I have a motion second second been seconded all in favor I all right

okay good evening welcome to the Greenfield school committee subcommittee handbook meeting um it is uh July 7th it is a Sunday thank you all for being available at 6: PM uh this meeting is being held fully remotely in accordance um with the uh law extending certain provisions of the open meeting law is any member of the public here I don't see any um so I assume no one is recording other than us all right um sorry I'm a little discombobulated because I had to do so much technical jumping around to get everything going but do you all have um well first let's mention who is present um Stacy seon are you present and VI Martini are you present yes here I am and I am also present member genive and so we have a quorum and we're ready to go uh I suppose we should do a motion to begin the meeting um I make a motion We Begin the meeting second all right so the meeting is open okay do you all have the have access to the Google Doc that we worked on done in the past yes okay how about you Kate have you had a chance to look at it I the only document that I can that I can see that's shared with me is the acronym list oh okay let me make sure that you have this I'm gonna send it over that could just be me not being able to find it so okay I'm sending it to you right now so you have access okay um when Stacy and I met at the last meeting we sort of started to flesh out um this handbook with um making a general outline based on what we had talked about before and I've since had some conversations with Glenn and he has mentioned that he really wants it to be focused entirely on school committee members um without any uh Community member information and um so I did say that we would work on that and um so I think that we should go through what we have and try to see if we can separate those two things because they could be two separate things we could advocate for some um FAQ Community member information in the future and um how does that sound does that come back to to your memory Stacy my what does that um does that work with your recollection of what we did last time I think so yeah I mean it looks like we mostly made an outline right we mostly made an outline and then we brought the outline forward and we're told to uh narrow it a little bit so um and I did have some conversations with Glenn about um what he want in there because we have a lot of this information in our policy handbook already so he would like it to be that and more so I think it might be time for us to start a little bit of brainstorming about um specific sections as as in like how do we get reimbursement how do we get our training done um what sort of training do we need like day one stuff through things that we may have learned as we've gone further on in our journey so um we only have a few little things on the outline Kate did you see the Google Doc yes I'm looking at it right now okay all right so you see how far we've gotten yes and I I was thinking some of the things that we could untangle since they want a more narrow focus is even just re reorganizing things instead of saying um you know uh helping people understand the flow of resources and the major items to expect throughout the year for example we could just put a link to our school committee calendar um and that would be a way to keep it a little bit more focused so so so far we have like big meaty things like um the statement of inclusion is a foundational document and the mission statement and the code of conduct um but we need to really fill in all of this with everything we can think of about what it takes to be a school Committee Member so how do you guys feel about starting to brainstorm maybe in the chat and putting lists of things that you can think of that we need people to know how to do okay sure does that sound feasible okay all right well I had in my mind um uh reimbursements so I don't forget reimbursements for events um and development that's something something that um people have been a little bit confused about so that's something that we can outline um we can take the section on uh new member materials and add that any ideas and or would you rather me dump it in the Google Doc I'm already dumping it in the Google Doc yay thank you um oh like how to contact the superintendent what else can you guys think Basics Basics so you think I'm thinking that um and and stop me if this does not make sense but um I'm thinking that at a section of the handbook about school committee procedure is what some of these would probably fall under and those are um a lot of the questions that I had as a new member so um I know that there's already this outline um for the handbook but I kind of want to add another item in that outline about you should add another yeah yeah add another outline um you're thinking proc like a are you thinking like a an outline that would cover all of these procedures that were what do you think like a heading I think I think as a new member um a lot of my questions were about the structure of how are school committee meetings structured how can I request an item to be on the agenda um just procedural questions like that and if procedure were a section of the handbook it just make sense to me that's kind of what we're doing today um because we have a lot of these things already in the policy book and so I that my first question was well should we just C copy paste the things from the policy book but Glenn was saying there are a lot of holes in that so maybe we should flesh them out and there are things that just aren't even mentioned okay that's kind of what we're doing okay if the problem is that the materials we already have have holes then we do need to those materials out otherwise we won't know are go through that whole process of copying and pasting whatever um Stacey I can barely hear you I don't know why because I'm right in front of my computer and yes I see else yeah no one else issues um we do have a section right it's called how do I one of the headers that you can click right which is where I would assume some of these procedural questions would be answered so if you want to start subhe headers there that are specific to the item okay all right whoops excuse me sorry this was a big Crush so you're saying hold on a second you're saying in our how do I on our um on our draft do you think that that's where it should go the FAQ for new members is where we should start dumping all this information these seem to be asked [Music] questions yeah I mean I think that we need to kind of start like a like it's time to do like an info dump you know it's time to take all this text and like start putting it in so that we know what we even have EXA yes yeah so I've pulled let me pull this up on nothing thing okay so how do we want to do this how would be the best way to do this should we go through the um the new member materials on our website and start doing a CO cut copy paste should we cut copy paste the text or should we just cut copy paste the policy um letters at this point because I think that this is such a big amount of work that I think that we all three of us have to work on it on our own time in the Google Doc well or we have to designate somebody to do that and I'm fine doing that I don't my my hesitation is that I don't know how to um how to adhere to open meeting lot and do that I don't think that you can unless you um have individual members submitting materials to you that become part of the meeting materials for the upcoming meeting without um you know sharing or discussing them ahead of time if that makes sense even though we're not deliberating we're just dumping information that's already public information that's fuzzy okay um because the problem with that is then we're going to have to go through it like we could go through all of it together right now and get as far as we can if we if we want to but we I don't I don't think that going in and adding um for example I don't think that if I went into the Google Doc on my own and entered information that I knew I don't think that that would be a violation of the open meeting law because I'm not deliberating with anybody but you're think are you saying that you think that it is sorry I just had Interlopers I need to move [Music] okay okay sorry about that uh you know I don't know I'm not the secretary of State's office so I don't I don't know how they would um stand on that and uh obviously there's not that much um public interest in the handbook subcommittee so uh I don't see anybody here and there hasn't been previously I don't think um on this but I uh yeah I just want to be mindful of that and not invite a complaint so I yeah I my prefer would be to just go ahead and Tackle one section at a time and okay all right what do you think Stacy about just tackling one section at a time I think that's the most straightforward way to proceed um you had asked a question earlier about whether we are copying text that exists and duplicating it or if we pointing toward the text where it current exists and if the intention now so we've now I want to recognize and acknowledge that there is a shift in intention that has occurred behind this document originally it was a dual purpose both for incoming members but also specifically for our community to make it easier for our community to interface with us to how to do that um but if we are not doing that in this document then I feel like we actually and streamline it a little bit if the purpose of it is now exclusively for new members I don't want to see us copying text that exists and being duplicative of materials that exist I'd rather use the space to say here are all of the places where you might find this information or specifically if you have like a when can I expect agenda materials to be available for meetings maybe that's spelled out in a policy where it's got to be at least this this number of days prior to the you know because we we have to get materials before the meeting actually happens um for us to be able to say you know here's the one- sentence version of that answer and if you need to go read more about when that happens or how do I get reimbursed if you need to go read more here's the policy to find it here's a link to our policy manual here is the policy reference go dig go and that's what we already have on our website we have new member materials that have that information we have M materials but the if you like if you want to just click over right now I'm looking at it the new member materials are really just a list of links to random things so um and there's nothing in here um that would tell a member what the um school committee operating Protocols are on one page which is one thing that I liked about the belsher toown handbook um so I personally I would like to Advocate that a handbook be created and this page the new member materials page be eliminated on the website um okay a handbook would be much more cogent and uh understandable digestible um for new members and indexable um and I certainly don't like to leave people with the policy manual because um it's really big and it's not um it's not easy to go find something in here um so having a handbook that has references to policies with a link you know that are relevant that would be really really lovely okay so this is where this whole process gets hard I think is because I'm assuming that we are going to get rid of the new member materials on the website if we're doing all of this work I would assume that it would what we're creating would replace it how do you feel about what you have read Kate since um the work that Stacy and I did at the last meeting how do you feel about what we made on the Google Doc which is I think in the member materials for this meeting I like it I want to run with it okay let's go yeah like one section at a time and just go yeah that's I'm I'm All forward movement on that okay then going back to what we were told the acknowledging Stacy you were saying that the tone of this document has changed and why we were told to change it because they would like it to be or Glenn and the superintendent would like it to be specifically geared towards the school committee members only how do we all feel about that I really like where we were going and I liked that it had a positive and open Community feel and I felt inspired by what we did at the last meeting and I personally would like to move and continue with what we have um in that vein and us as a subcommittee could say that we want to continue in that way but I also have to acknowledge that we were told that we are being too broad so I'm wondering what how you both feel about that I think that um it is a committee decision so um that's something that is not up to the subcommittee nor the chair but the whole committee um so what I would love to do is to create really to fully flesh out a sample handbook and bring that to um to the committee and uh with respect to the chair it would be um probably the most helpful if we um are going if elements that would be geared towards the community are separate and easily removable if the committee as a whole decides not to include those things okay what do you think Stacy um for me they feel like related but distinct products and if we are being asked to focus on this one right now that actually could be good for us just to get it done give us the focus that we need to make sure that we're working on one thing um I would still like to see us work toward having some um from the community's perspective and actually I'm thinking it might be helpful for us to to ask Community to tell us what kind like what would you see want on this FAQ you know here are questions that we get but these are the ones you want answered um that would almost be like the companion to to you know Kate what you were talking about of here our operating protocols or procedures for meetings from the community's perspective how do I like who do I need to go I know that we do a fairly okay job of calling for public participation and things like that but if they if if a Community member was like okay I can expect I'm going to get this number of minutes this is how that process works as a reminder here are the things that I need to say like my name and my address and all of that before I do the thing um do I email chair or do I email the whole school committee or do I just email the one member that I know you know um who can answer question when do I go to the superintendent versus the school committee chair I think those are Focus questions that I I still see us having some role in providing some answers or some guidance around those for community members but it probably is worth our while to just do this task okay so in this working session what I'm hearing is that we all like what we did in the last meeting and we want to run with it but we want to be we want to bring a full thing to the committee and we want to be able to say this could be separate products we could if the committee will it we could remove the community portion and do and advocate for that as a separate product but we would like to flesh that out because they do feel connected is that does that sound right to everyone I think so okay I think so too so then if we're if we want to so acknowledging that we are asked to change some things but but we also feel that things are connected and valid how they are and we want to just roll with the ball let's start dumping some information in then let's how do we how do we want to start do we want to start we got to start somewhere so what if we started with like open meeting law what if we started with the things that are on that page and with the idea of getting them getting them into our handbook so that page is no longer relevant and getting things down because we have to start putting things down yeah yeah however you want to do it is fine if it were me I would start at the top of the list and say okay what are we going to do with the statement of inclusion as a foundational document well there are some things that we identified that we need the committee the full committee and also we need to be further along in some of these things like our calendar like our goals like our yearlong agenda um but if you want to if you want to do that if you want to start at the top with a statement of inclusion we could do that whatever okay all right well do it fine I I'm going I have to apologize I'm going to go turn on my air conditioner in here it's loud but the temperature just goes straight through the roof as soon as I turn it off so it's getting unbearable already I'm going to pull up our mission statement all right all right the mission statement is you're so lucky you have air conditioning the mission the mission statement is the Greenfield Public School District is a place where every child is supported on their path to success if we want to align a statement of inclusion with the mission statement we could add inclusive language um I think we have some inclusive language in the policy manual but we could just write it ourselves every child is supported on their path to success a place where every child is supported on their path to success we could say something like academically emotionally and how do we make that statement more inclusive the statement of inclusion when we were thinking about it umer is different than our missions in the sense that it is just we are wanting to acknowledge that we not being discriminatory and in fact if we can be Asos to just avoiding negatives when it comes to divers inclusion in our policy manual know I was one who want us having mixed messages or opposite words or okay all right okay so we do not we so we don't have a statement of inclusion yet all right are we thinking okay so I'm just going to keep moving down the list with what we have um some of these top ones we don't have we do not have statement yes that's what I'm saying so definition um you mentioned though that we have some inclusive language policy we do what are those words and can we pull those into let's go find it I was just on that section let's go back so are we yet we are we I'm sorry I can't hear you Stacy I'm asking if our policy manual is officially hosted and searchable somewhere yet oh I actually don't know okay I didn't know if we know that's a really good question okay section A so we're looking for section A all right all right so the inclusion portion should be an AC policy C AC and ACA that's the non-discrimination section all right so the main one is the school committee will continue to ensure fair and Equitable educational and employment opportunities without regard to sex or gender identity to all of its students and employees that's that's the main sentence for that we can just start at least putting things in there so that we have a place to begin entally so I will copy that and put it in if I'm allowed to do that which I'm not allowed to do on this document oh my God are either of you on the um yes okay if you could find it in ACA and copy the language and stick it in the document under there that would be great I'm going to save this in a different form and open it okay okay Elizabeth are you looking for a language from AC or ACA I'm sorry well there is both of those work but AC seems to be a little bit more yeah meaty and legal I think the AC is more of the legal legal ease and if we're looking for something just for a handbook we can just make it a little bit less that all right so I'm sorry I grabbed it so I'll just put it in okay and then we need a uh a mission statement that we will possibly align with the district mission statement we read the district mission statement do we want to write one now do we want to want to assign that job to someone can we start with an introduction to the handbook yeah absolutely can that go here yeah oops if I could spell it correctly okay yeah let's start with an introduction how about uh you don't have to worry so much about forting formatting we can clean it up later what would you like the introduction to say do you have words in your mind or shall we just roll let's um let's put the introduction as the first item in the handbook and I think um I would want to start by thanking the person who is reading this for um for becoming a member of the school committee and devoting their time to Public Service got it okay so we thank people thank you for becoming a member of the Greenfield school committee Welcome to our group can we put that down on like page two though because this is the top page is just the table of cont right okay that's fine I'm just trying I'm trying to respect everyone's time like the formatting I'm absolutely willing to go in and like mess mess around um but we yes it's fine sorry let's see we let's see keep go ahead and keep on a type in here all right I'm going to if you want I'm going to put it right here above and then I'm just going to move it down if you want to do this as individual work I'm not opposed I just like yeah for example I could take home introduction see if you're interested in creating a statement of inclusion then that would to propose like that would make sense and each person could take a home a certain item um I think it just needs it would need to go to the subcommittee chair ahead of the next meeting to go into the meeting materials that get published so we work on them alone and send them to you Elizabeth and then go yeah that's fine but we need to find a way if if we're all in agreement with that that's a way that we can make this work go quickly and and make it happen so that's kind of what I was thinking from the beginning that we would work okay asynchronously on this not so we're not deliberating but everybody's going to work on their individual sections and then you can send them in to me is yeah I think it just can't be on a shared document that we're mutually working on in between yeah okay that's fine you can go into the document and take your separate parts away and work on them and then send them to me um okay great let's move to that so Kate you're gonna do the introduction Stacy are you fine doing this statement of inclusion okay the mission statement I feel like that's something maybe we need to that's something that has to come from the full committee I think what do you think mission statement from the committee we are going to get asked to write the rough draft okay we need to give them something to go to react okay so uh who would like to tackle that I don't mind tackling that you are volunteering go for it I am volunteering okay all right so that means I'm gonna make a rough draft and I'm going to bring it to the full committee I'll do the member code of conduct um the who wants to tackle the public calendar outline Oh Stacy you'll do that Kate do you really want to well I am thinking about the um budget calendar which is its own project which is mainly mine so um I don't want to take on too much um but I would do it I would do the public calendar if you do want to how about I do all of Thum stuff then when it com of it I talk and get you're already making a budget calendar I'll just get you to put the Highlight in here yeah this is again this calendar is not the this is not calendar for this year it is the general this is when you should be expecting XY or Z2 it's basically the year-long agenda Yes except it's not real it's an outline of agenda an agenda is not this year's current right have to update this damn thing every year good we don't okay so Stacy you're offering to start that and get input from Kate great okay awesome yay okay uh the goals school committee goals goal setting okay I'll take that on knowing that we don't have the goals voted on but I guess it's more of an outline of like every year we vote on goal we develop goals we vote on goals they're tied into these things and then when we have them we'll add them to the handbook hopefully each year so the handbook is g to be renewed every year say around September then well just not like the whole thing but you know just these we'll put in the new calendar link we'll put in the new yearlong agenda link things like that things that that evolve and change every year do you know what I mean okay yeah okay we talked about the academic dashboard and I know that that's something that they were they were dubious of but I did mention that I thought that in my mind the academic dashboard was sort of just a link to the PowerPoint that the superintendent gives us at the budget hearing so that we can see where the students are at the end of the year like what we just had showing how uh the reading in the math has increased showing that the attend attendance has increased I so I don't think there's anything wrong with putting that in there what do you guys think as a new member I wish that I had had something like that to view so that I would know what the data was so maybe we don't call it academic dashboard maybe we call it current data I'm very interested in that one but I kind of want to put a pin in it because it's nebulous okay how do you feel about that Stacy I support putting a pin in in another old okay all right who wants to do the list of important Personnel uh well that's easy I mean we could do that right now right well we have who want who feels like they can go in and like get everyone's email and info I'll do it I'll do it I I have more time I think than maybe you guys do this summer I'll do it list of important Personnel parents and community that um needs to go that needs to change because that was the corresponding version for I'm sorry Stacey can you like lean in and yell at your computer I can try how's this better EXC I think my neighbors can hear me too oh my God I was saying that this section needs to go since we're not this isn't a community member Focus handbook anymore but I don't want to lose it so if we could start a new Google doc that's the Community member version of this handbook on the off we actually and go ahead okay okay got it so we're putting a pin in that in a different way okay okay all right move moving along uh list of subcommittees in general description of their function oh I mean that's easy that's just that's already been provided recently by chair you can cut copy paste it stick that in there important links I'll do that uh School Partnerships heck I'll do that too acronyms Stacy thank you so much did you do all of that I did the ones that I knew there's still a few in here that I'm not totally sure what they are when we were doing the slides I suddenly realized this was the perfect time to write down all of the acronyms that I heard and most of them I knew but some of them I didn't as well and I just started a random list and attached you to guys to it so I put in a bunch of them that I knew okay and I also moved things around and put it in alphabetical order wonderful would you like to flush the rest of them out or well I don't any ones that were not filled in I don't know what they are okay all right I'll flush those out there's only two yeah there's only a few there's one two three four there's four we can look up yeah that I'm not worried about but this I don't know whatt or a c is the really meaty stuff the how do I FAQ for members um who would like to take on sections of this I I will help out with that um I can do had to do that a million times huh about the acronyms I was just going to say Title One and Title Nine are not really acronyms true but they are things that people wonder what they are I wondered what it was yeah we could call it acronyms and jargon there you go love it okay yeah okay um so Kate you want to do masc new member materials okay all right um no I mean the FAQ part yes part full FAQ part you want to bite that big of a sandwich I can throw out a a prop a sample sure yeah okay I'll do that that's a lot so if it feels yeah wild we just since we're here um let's just throw the questions that were already put in the chat on there and then I will take that away did already done Stacy was so fast thank you thank you magic right now yeah what can we think of anything else right now um okay how do I get an item on the agenda how do I contact the superintendent and why professional what um there can be some really loow hanging fruit that is something that might be good to just write out so that we can all return back to it as in what is the purpose of the school committee why are they important and what do we do is that our mission uh I think it that our it's under the umbrella of our mission I mean we're literally supposed to imagine if you are beginning day one which it's not all that hard to imagine yeah all been there yeah um yeah just because like I totally agree that that should be written out somewhere um I think some of the questions will get answered [Music] sure um anything else that anybody can think of whoops what would I have wanted to know uh I would have wanted to know more about the hierarchy of the administration as a new member I don't know how to write that down but sort of the the administration ladder like who are they and what what do they do um and also I would like I would have liked to know as a new member like how long their contracts are so I could just understand like oh the superintendent has a three-year contractor do you know what I mean like these were things that I just never knew and had to go find out in roundabout ways yeah um do want to make sure that we are like there's a certain amount of information that people are just gonna be ignorant about until they encounter it until you go through that superintendent Contracting process like what's a reason to know what their contract is um I just want to make sure that as we're putting in Q&A into here that it's not every single thing you could ever have right ential know an effective and functioning Committee Member sure but I mean I understand that but also like for example we're listed with you know our names and the length of our our term yeah our term so I mean these are just I'm just trying to think of things that I that what we not easily given to me do we have a um do we have an org chart on our district website somewhere that like uh I do not think that we do because if we could have one of those and maybe just link to it that would help hierarchy and have to produce ourselves they should already have it I'll go find that I'll go find the org chart and make this section I'm having I'm H I'm having a little bit of the same um like non comfort with the FAQ as a section because the questions that are that coming to mind could all have their own section and I think they should in the handbook but they currently are not listed like um the organization of the committee the roles of the different members about professional development How to Be an Effective Committee Member how communication Works um how to respond to constituent complaints um so do you want to have separate headers for all of those things yeah see I think we were we were thinking of putting of finding a an umbrella header to put all of those things under mostly for convenience sake but if you want to put that as individual sections but then it's looking like the policy manual because in the policy manual we have all of those individual sections they already exist do we because I have no idea where to find them in the policy manual the thing is a unmanageable Behemoth to me yeah there's a whole section on like constituent emails on like there's all kinds of that it's all in there that's why my main question to Glenn was do well we already have all of these things how should we Wrangle it um but this should well be consolid into a document that's no more than say 20 Pages whereas the policy manual is hundreds and hundreds of pages long right so so so you're not comfortable with having a frequently Asked question for new members or maybe we title it something else and then put all of these things underneath maybe we call it how to be a school Committee Member maybe we call it literally School Committee Member 101 not be confused with the mask trick that's right let's just let's just put it how to be a school Committee Member and then you can put all of those things underneath you can put communication you can put um you had some really good ones that you just spitballed out re rewind what did you say you sent some really good ones do you want me to just like how about I draft a yes little its own little table of contents for that section great I'm putting your name on it it's all yours all right bam great idea um I'm going to take my name off of everything and you're just G to get in there okay awesome okay and then the FAQ for parents and Community we're putting it in a separate product we've reached the end of the list and assigned things to each other yes um okay it's a lot Kate to jump into that section though so do you want to how about you create a table of contents under that yeah and then we all fill in the spots that we've been assigned everybody send me their spots and then I'm gonna make it I'm gonna what's today okay we have to go Wednesday I'm going to format it do you think that we could get a rough draft by what Wednesday Am I Dreaming we could make make but I don't think read it you don't think anyone will be able to read it you don't think there's enough time between now and Wednesday absolutely not not for us to get it together and for people to it we can do yeah because we'd have to have it out to them by like by like we could probably do some sort of late agenda addon but that wouldn't give everybody enough time okay so if we if we okay so how about we make the goal which is still on almost on our original timeline if we work on all of this and my report will be about our meeting and that we're working on all of this and then we're filling in these sections and we're going to have a rough draft of the handbook ready for the committee at the August meeting yeah and then what if we say that what if we let's put our heads together as a group for one second and think what does our calendars look like in August do you think that we would have time in August to have a little meeting just to just to fill out the parts the frequently Asked question section that Kate is gonna make the the headers for do you guys think that you could do something like that yes our meeting I'm sorry what Kate I just didn't hear what Stacy said that's okay I was just saying as long as it's not the 15th through the 20th I will be out yeah okay so okay so our meeting in August is on the 14th what is everyone's schedule like for August 7th through the 9th are you guys around I think that's pretty good for me okay yeah I'm around okay how do we feel about Thursday August 8th great okay so if we did a 6: PM Thursday August 8 would you all prefer a in person or Zoom I'm ostic you're agnostic about it uh I'm always a fan of inperson stuff I just find it easier but I tried very hard to do in person for this one and it was near impossible because it was sent it was right so if it's not possible it's not possible and that's okay but um superintendent Pat no moved to Heaven and Earth to try to make it happen she was really sweet about it so I was very appreciative because I really did try um so okay so we're g I'm gonna let Becky Tower know that on August 8th at 6 PM we're going to meet for to flesh this section out Kate that you're going to be making our headings for because then everything will be sort of set except for the things that we see holes in and um our mission statement and the things that we don't quite have yet and then the idea will be that after we do that I'll sit down and format it and try to get a nice rough draft that I can present to the full Committee in August which was the timeline that we originally set how do you guys feel about that okay fine okay so um Elizabeth can you just um tell me what you have down for me so that I'm not missing anything yeah let's go through it so you're going to do the introduction yeah Stacy's going to do the statement of inclusion um I'm going to work on the mission statement but not really because we don't really have one but I'll at least you know I'm at least going to put the district one in there and then maybe Stacy when you send me yours I'll try to Workshop it a little bit and we'll just see just to have a placeholder to see what the committee thinks um I'll do the I'm going to do the code of conduct um Stacy you're going to work on the public calendar outline um I'm going to work on the school committee goals the list of important Personnel Kate you're going to work on the list of subcommittees and the general description of their function I'm going to do important links School Partnerships and fill in the last acronyms and then Kate you're going to do the how to be a school Committee Member headers and I put everyone's name under the things that they need to do in the dock okay and then to make sure that we're not violating oml you guys are going to do it independently in other Google Docs and then send them to me and then I'll include them what date do you need items by in order for them to get into the materials on time if we're doing I'm sorry let me take a back to my calendar if uh we doing August 8th then I think I mean I'm gonna have house guests like that whole week so I'm not even going to get to work on it until the 8th and 9th so my thought is I'm GNA give Glenn a heads up and mail it to him email it to him on Saturday the 10th with the idea that he gets it in for the four meeting on the 14th I mean so if you send it to me before the anytime before hm I mean for the packet for our meeting on the E oh I'm sorry I'm sorry yes yes let's go back to that maybe like maybe like the beginning of August you sent me the yeah okay because then I then I'll have enough time to include it in the materials for the meeting for for our meeting on the 8th because we've been just doing working sessions so we really haven't had like anything other than that Google doc to just you know yeah throw in there yeah um but we'll start to have like official more filled out things so yeah the first would be great and that way I can make sure that Becky has it for the posting okay yes thank you okay weeks but I'll help you Kate if you feel stuck or something if you feel like you don't have enough time if anybody feels like they don't have enough time like we could reach out to each other without making without violating a quorum to get some help I'd rather it get done and everybody feel okay about it then have to have a another meeting to figure out how to do you know what I mean because I might have more time than you this summer I'm not I'm not working a bunch so I'm happy to take on other things okay all right it's 7:05 okay yay how do we feel do we feel complete like we good okay okay you know they said that the handbook would be easy but it sort of feels I was like this will be easy but it sort of feels like a big bear with lots of arms or something all right everyone um easy yeah um uh let's make a motion to adjourn I'll make a motion to adjourn anyone will second all right um and so we will adjourn at 7:06 pm thank you all for coming and doing this on a Sunday I really appreciate it [Music]

God indivisible withy andice for all so we'll call order the final me of 2023 and 2024 and then so that we need to take care of I would no F before the board we declare addition to the agenda okay I'll ask for motion to the agenda of to approve the agenda items a through than motion on table for second second wins second uh any discussion all those in favor V motion not any concerns of4 Pat J would you like to speak it might be too late that's not irrelevant as I was reviewing the materials for the board meetings for the year the December meeting say December 9th Tuesday but December my Monday you just voted on it but it's not a yes than okay written Communications we have two you had a chance to see appr now we have some student recognition U so this is a first foroud guys we have certificat I'm call that's I'm going to let her say a few words and hand out some certificates uh and students if you just come up here and kind of face the I by mrman and we get you yeah well thank you for having us um as I'm sure you all have heard the forensics team had our most successful season on record ever uh this past season so I'm really proud of the students and everything that they had accomplished we had well over the maximum number of entries qualified at the state tournament so we brought 16 which is the maximum number of entries and I think that we had let me go back and look because it's been a while um 11 semifinalists and then seven finalists some of which could join us tonight um so I'm really proud to recognize all their accomplishments uh so we'll start with mie just because you are on top um mallerie placed second in dramatic interpretation and had a partner with and ban did not be here tonight and they play second in improvise [Applause] acting wa you got juwel you're next um so I'm super excited and really proud of juwel because this was her first year ever doing forensics and her um as long as well as Luke Griffin plays six and improvised acting [Applause] and then zy you're our last one that's here tonight and zy placed fifth in pros and then our state placers that were not here tonight um Karen Audrey Chloe GLE and JC [Applause] if we would we were to have you guys go over with SC around this way to get a picture in front of the wild cat head yes we wait good catch on that too okay we um have some fbaa um awards that I'm so I aption only but I for instance uh and Mr Lambert could not be here tonight but he wanted me to make sure I hand out Rogers if you come up uh you had first in parliamentary procedures Ro was first in client services Emma bohannan was first in parliamentary procedures [Applause] thank you uh Brena Wilson again first in parliamentary [Applause] procedures and we had some people that could not be here tonight Audrey Daly was Fifth and intal public speaking Michael yanone uh was first in game design JC beler fifth in client services uh Emma Krueger first place in parliamentary procedures and also McKenzie Krueger first place in parliamentary procedures [Applause] okay I think that might be it we'll take the FBLA kids anden kids follow this grap around and we get you a picture in front of the big wild head on the other side thank you very much congratulations thank you for coming thank you also we did and parents if you want to go and take pictures in front of the big wild head you sure can you sure can stay for the rest of the meeting if you want to or you can go and follow around either way yes right there if you'll just follow to the left you have follow thanks for coming okay we also did have some track state places and none of them unfortunately could be here they're either out of town or they are um working or whatever they're doing so uh anyway uh key hoback was uh a state champion in 100 meter hurdles she was also a part of the state champion 4 by1 M relay team and she was third in the 200 meters so that was key hoback Alexa ratl was for she was part of the 4x100 state championship team uh Relay Team Olivia Lions Again part of the 4x100 state championship Relay Team Haley Potter is also the fourth member of that team at 4x100 state championship team and Michael yanone with sixth place in The discus so congratulations to them and all their teammates and the coaches [Applause] and I think that is it for the awards good I just hope we continue our program next year lost yes we're all the way to superintendent yep okay um again just some information there that uh we shared with in the past in terms of just some building the budget uh for uh next year uh we have shut down uh our uh our our budget from this past year we closed out this budget we just did that guess that would have been Wednesday was it two Tuesday Wednesday I think now first second Tuesday last last week so we've taken care of the close out for uh last year we made the required transfers you saw that uh information there and we've approved those those are just mandatory transfers we made again big thank you to uh chrisy uh she has been tremendous asset working with our budget and also uh Nicole and Jen in the main office as well uh they just they I say just absolutely absolutely awesome to work with um again there's just some information as we put together our budget for next year these are things that you've seen before nothing is really changing much at all um I don't know if you have any questions over this first part of my report we're working on a revenue neutral rate information most likely we will exceed the revenue neutral rate for a couple of different reasons but one specific reason would be because we're adding that one mil for the welding shop um which will begin next Monday the welding shop renovation the will shop electrical improvements um the second part of that project biger part the addition renovation that we're going to use the one mil for 3 years on we're going to look to do a construction manager at risk uh option there where we will interview some firms that show some interest in that project that'll be more of an addition in terms of the um the the shop uh I'm going to say the locker space uh as well as additions to the actual shop area and uh give that that area just more room more space for the equipment and possible uh hopefully for next year we can maybe look to have some part parip with the F Hills Technical College using that space dual credit opportunities credits during you know the weekends the Summers uh whatever the evening hours um those are some things that we can maybe work out in the future so uh anyway that's a little bit about the RNR but also the uh the connection to our willing shop improvements and Miss cen's very excited about getting power in that uh building the way it should be so you don't have to unplug one thing to plug one thing in so any that's that's the of the first part of first phase is purely power yep yes it is good question okay uh again from last board meeting working with Tom roon and camon Roth in preparation for the land auction for that land that's just south of the high school uh we are looking to have something prepared ready for the next board meeting uh Tom Ron's going to have some parameters as far as for anybody that's interested in buying that like we talked about you can't just buy it and hold on that land for 20 years and they go back and sell it and make a huge profit on it uh you as a board have directed us to have some parameters in place where there should be a timeline set for um the development of that property into single family homes and um also uh Cameron's doing a little bit of research on whether it should be sold as one plot of land or two separate plots of land in other words it can be auctioned up in two separate sections if you will um basically break it in half almost so he's going to do some cost analysis for us and determine what's best uh if you have any questions on that just don't hesitate to shoot me an email give me a call but we'll probably have something in place for you guys for the board meeting in August to look at to make sure this meets your guys satisfaction and then look to have an auction sometime in late August any questions to double check the r was not at all interested they are not matter fact know I'm I'm glad you mentioned that because yes I talked with Scott Jeffers about it and he said we're going to be thankful have to mow it anymore cuz really that's all that's truly all they're doing and I know Bob mentioned he lives over there right by that area and there's just not activity on that land there two soccer goals there now and other than that and no one's used the soccer recently is there an option to do more than two uh I guess there could be um I'm going to trust Cameron on what he feels like would be best um and and if you guys have a differing opinion on that that's fine you could do it in two you could do it in four you could if if um if you broke it up and wanted to plot it out into actual Lots you could sell it by the lot I don't know if we want to get into those details though I really don't think and and then I know that you know like kind of assume they can get city water and suit and Sewer electrical but is that really true because I know that sometimes people had trouble like the sewer lines only goes I mean kind all that's out there as and they can it is even though it's out there like they can get it you know what I mean because I know like the city of okay and we and we could do like the drainage piece would be one thing I think I mentioned that you before the drainage piece would be one concern we could try to fix the drainage or and and and sell the land at a higher value or let the developer whoever buys it the who are wet fix the drain I would rather and sell it at a lower dollar amount I think to me that's better that way they can work with a city and meet the the guidelines the codes uh the the the requirements that the city's going to want to meet so having said that I think that's our best um best option is to let who whoever buys it deal with the deal with the specifics on on what's needed there for that be certain the city has an EAS on that drain area right there anyway okay uh if if you have any questions call text email just let me know uh Sumer work in the district's going well on all buildings matter of fact they're getting ready to start in the Elementary Middle School's done high school will be done Wednesday so they'll move everything cleaning supplies uh carpet cleaners fans you all those types of things to the elementary and we're a little bit ahead of schedule ahead of pace uh the crew is doing great computer work and The Summer's going well technology work uh if you haven't checked out the new website the website has a a fresh new look and it really is very very nice I think it's a little bit more user friendly it'll take a little getting used to but uh it's very like I said to me it's very user friendly and it looks very good kudos to Craig kman Courtney finless and probably a cast of others that were involved in that as well so um anyway so there's just a lot of things going on grounds people are doing a good job getting prepared uh everything ready you know outside uh for uh you know school's coming up here believe it or not we're in the 8th of July already so it's coming up here fast so again kudos to all our summer workers um I was going to I the last item I have here is just uh any type of discussion any type of thoughts um in terms my Friday notes I've shared some information with you about potential of again elementary school bond issue looking at that uh in the future uh just to give you a couple of thoughts a couple of ideas um a general election is possible to go to in November it' be pretty tight to try to do that now I do believe you guys would be best served as award to look at again a construction manager at risk again for a big project like this those people are building those buildings if we are moving forward with this they are the best they're the ones that know what the current pricing is for materials um just what you know labor how much it's going to cost labor wise to do this that or the other whatever you're talking about in terms of of the project um you would look to interview firms whoever shows an interest and it's it's again an interview process and you can choose to pick whomever you want and that construction manager at risk piece the construction manager at risk they will help you to sell the bond to the public in terms of being there with you your bond advisor which uh whoever you might choose to go with I know we had Clayton FY from Piper Sandler Here back in January he again Piper Sandler would be the ones that would be there with you to help you know support and sell the bond issue to the public give information on taxes so on and so forth um and they they do not have any fees attached to them if the bond passes they're going to get paid because the Project's going toer if it does not pass you're not out anything the only thing you have attached fees wise attached to fees would be architecture type fees as far as drawings and Clark Simpson is working on the outside renderings for you guys hopefully will have about that I can share that with you on Friday notes of coming here very soon how it might look um he's asked me about what I should what what we should be looking at should it be a similar outside view as far as what the high school and middle school look like or would it be more Elementary like and we pop the red and the gray to me I said I suggest the red and the gray I for has been very positive about promoting the red and the gray the Wildcat colors and I think it would want we want to set the building up to make it look a little different than the middle one high school right off the cross street so if you have some different thoughts on that we once you see the rendering you can give them those thoughts to me but um and part can adjust it it's just adjusting colors or outside looks or views so anyway um questions or comments on anything thoughts I talked to Craig today a little bit about you know November is going to be pretty pushing to try to get it done although it' be great to do during the general election especially what was going to cost us to run that right so that looks like probably February or something but but we also don't want to get ahead of ourselves so so yeah I know I've had a lot of questions and comments from people on both sides of the things about an elementary school and I don't think our and I know cra's done a great job putting stuff the newspaper on stuff but I still think there are people have questions about a need for it and thinking that it's all about the chip plan um I don't think the board thinks that way but I I don't think we'll have time between now and November and all the other issues people November to get that message properly out to people so they understand the need and the desire for the board to kind of move forward with an elementary school so I'm kind along the same lines I think we mess up if we try to put it on right February whatever so get everybody's questions answered and I don't know what the time frame would be if we started in nove November would we have the new school finished in May right as opposed to have been done in August not dep I don't even know what year5 whatever but I'm just saying that who knows what that timeline is I don't know but I think we'd be better serve to wait get more Communications have uh since you put that article in the paper talking about it have we what kind of feedback you received I I haven't received any either way I I have not um I have not had phone calls where I have not had people coming in naysayers um I'd say the very feedback I I've had is that it's just very good information and people would want people would want some more information which we will share and share everything um when that time comes the biggest hurdle or question that I've had was my kids went there in the 90s and the school had more students then how come doesn't work now and we can explain and talk about this at the end of those conversations I've had with people they've understood where we're coming from but I don't think we can answer that with the most people to be before we even think about when we're GNA if we're going to do some kind have renderings some plans drawn up something that we can show people once we have that right and then we can not just what do you even talk about like what what's it look like and all that stuff so well I I thought it was interesting I was looking at the paper the other day it was talking about I always like reading the historical section CU they're kind of silly sometimes and one of them was like 75 years ago number people in town was the same as it is now so I can totally see where everybody's coming from as far as the are do we really need more space kind of thing quick quick thought here just I'm just going to say this and see if this seems okay and if it does right if it doesn't please tell me you know if if it doesn't would you like to have a town hall meeting before we look to go and pursue I'm going to say the the bond issue interviews for construction manager at risk interviews for again the bond advisor would you like to have a town hall meeting two or three set up before we get to that point or do we want to have those people on board there supporting us in a town hall meeting I was going to say I the bonds I've been through in the past those people have been at the Town Hall meetings as well I that's what I consider yes but but you're looking yeah you're kind of looking to commit that direction if you have them on board at the meeting because well they're not they're not getting paid they I think they're want to attend meetings if you're really not you know all in on this so I don't really need an answer for that now but you can think about that and you may I'm okay we we could have a town hall meeting or two before but they're going to be there to be able to give us the most answers yeah the most specific answers to construction cost ask yes have those answer I've kind of seen that both ways and I totally agree like I've seen it where they you know you have those people there and they got all the answers and stuff it also gives impression that well looks like mors already got their mind made up so we just show M here and so I can I can see it kind of that way but also if you want to be educated and informed so why would you have people that have the answers there to give them so it almost makes me wonder if we shouldn't have the first one before and then based on that I mean if we go in there and it's pitchforks and torches then I see a reason to bring in first one before before we bring in somebody half commit but I mean I'm not set on that I see so I guess the point of those meetings are those to get public feedback on is this a good idea or not or is it more of this is how the board wants to move forward here's information on it I guess what's the intent of the Town Halls is really what we need to look at in my opinion very good point yeah and like I said in my head and it's not always the best place to be but it seems like the first one I'm kind of curious what in general what people's opinion is I mean I don't want to try trying to push this if everybody is against the idea I understand I know we've had the community Advisory Board and it great information great feedback but I don't think we got all of the Community Players involved there I we had some local business owners and stuff but we're going to be asking Hoover to increase their taxes to pay for this too and wol Creek andard and all those places so you know I don't know they've necessarily put in the effort to learn about any of it until now you got figure the ComEd Advisory Board the people that show up are the people that are interested in the schools already so it might not be a representative group let me do a little checking with a couple of my colleagues that maybe have passed a recent bond issue to see if they've done anything like this before like meeting the town hall meeting before they got on with a bond advisor or a uh construction management team um if if for example if we were to have like a bond advisor or a construction manager manager at risk type or a construction company at those meetings before we move forward there might be a perception that we've already chosen these people so that's the danger that you have when you when you adite people and you haven't like say you hav't fully committ to those people being part of your team it could be U it could be looked at as like say your Apple you know the carton for the horse kind of like what I think Lucas mentioned that we've already made up our mind so and and Stacy made that comment about what is this information sharing or uh in what we were planning to do or are we Gathering people's thoughts and input yeah I agree like I said I'm I'm not opposed I mean I don't want to do this different way than has been successful for other place in the past my biggest concerns are one are we going to give people the idea we're doing it like you said and then my other would be is if we bring in a company to do this and then we decide not to or we burn a bridge for a company we may want to use later I would think that you know a fairly professional company wouldn't let that affect them but we are a little Limited in resources around here at times I think along the lines a little bit with u if you do this architect rendering kind of so you have some community meeting talked about that but I think we still have to we have to know what we're going to spend I mean we have to have a good idea what we're spending and and we haven't necessarily picked anybody but we' have kind of talked about a bonding company so we know what that's going to cost and how it's going to cost us so that is probably okay the management at risk we probably haven't certainly haven't selected yet we don't have to select that right away but I think those people have to be on board the B and that's that question answer thing that we had about give us the pros give us the cons we have to have those talking points be able to go to this public and and discuss that because those are be the questions that are asked if we're looking at let's say a February bond election possibly if that if that's the direction I think we're probably looking at I'm going to say passing um a resolution to go and there's some paperwork that needs to go to the state for the approval on that I'm going to say we're looking at September October at the latest and on October November to get a bond is bonding company as well as a CM on board and then they're going to help you with the last two to three four months of this process so just those are General timelines to to get things in preparation for going say February bond issue which I think February's earliest you can have it after a gen general election I think you have to set I think it's 6 days before you can do another election I think it is don't hold me to that number but I know there's a certain time frame that you have to wait till after an election has occurred before you can have a special election so okay let me let me do some more Gathering of information it sounds like you want me to do a little bit more there and I will share that with share that information with you on Friday notes and we can come back and have this a little bit more discussion in either Friday notes you call text email me or back at the a sport meeting yeah I would shortly after we get some kind of artist rering we should think about having people I mean it sounds like we're on fairly short short yes and and I would say a couple comments you you have all made this if we have fewer students why are we looking at doing this for a variety of reasons remember education does change uh remember that if Burlington doesn't grow any at all from this point forward we just stay status quo we're probably okay and we can leave it for fifth grade at the middle school we probably do it but if we change and we have any growth whatsoever we're going to have some issues to deal with and not only at the high at the elementary school but at the middle school this possible plan where fifth grade goes back to an elementary and a new building solves to me it solves two problems without making additions occur if you will increasing classrooms you know at at the middle school so again just kind of quick recap there on on that scenario of the future and and what it may hold anybody else anything other thing and maybe this has been done I know it's been done as the elementary school but I've learned that sometimes your staff can be your best sellers um so potentially having that town hall type discussion with the entire STA and the entire District um to kind of talk through some of that because you know people will in the public of even if you're a high school teacher you work for high school what world dist board doing that way they can maybe some thoughts that we had just we could have a staff meeting for all staff as well for anybody that's interested and wants more information and they might be able to give you a good PO on the public family neighbors who will talk with good good thoughts good ideas it be out of the norm if you had something like that for some of the board members to come help absolutely not absolutely not the more people we have there the better I think I I think so too I mean I don't want this to come down to a Craig is push in the elementary school no type situation you know as long as I know we're all kind of moving on the same page okay right I'll gather a little bit more information and share that with you and we'll talk a little bit more in August August at the board meeting as well and that's all I have unless you guys have anything to do all right thank you moving on to board reports anybody have anything just tell me what a Bine injector is oh gosh I don't even know if I'm words for I am not I am not an I would just say it has to do with animal science agriculture veterinary science along those lines is that is [Music] that it either has to be it isal cow injector I think the reason James is asking is that was one of the purchases I explained to you on Friday and it's it's a real number for what is this is it just a delivery system for medication yeah it must be a for shots and there's simulators yeah yeah proper cattle injection techniques ear tagging growth imp PL Basics $5,000 I bet teach it huh 5,000 more than that but there were there were other parts that there were other parts to that requisition that it was a real was a real number good learning for the kids I'm sure if they're not one with Mom and Dad they not any was just curious I just and a quick and a quick note on that too because uh with that that dollar amount was over 20,000 that whole all that person we did not have to go to bid for that because it was a curriculum type of material um to when you approve textbook curriculums for science math social stat things like that we had to do some checking on that because it's it was a different type of equipment but curriculum in that in manner so yes interesting and I know I'm not on the agenda but I will say information went out on a hiring Fair lasted a lot on Facebook so if you see it it's on our web page share it share it and share it absolutely it's for custodians Cooks bus drivers and yes Paris and hopefully we can kind of almost har oh yes oh yes thank you anything else review the operating procedures this will look very familiar uh so it's stuff that we have used from day one since been here and believe it or not this is starting my ninth year so we have been very successful with things like no surprises dis distinction of Duties chain of command evaluations so on and so forth and so um I'm not going to read over that because you've seen this for quite some time and it's boed very effectively and kudos to the board uh board members for U following um you know the the different the different operating procedures and uh as we move forward with each school year so thank you yes I I still think I talked to Craig once before about maybe that I these chain of commands need to be U poster not necessar poster size or something in each one of the offices just to be able to point to say hey there's your CH come in make sure you're following that because a lot of times I don't know the kids don't know that I mean and that is something we are going to do it's interesting you mentioned that they just talked to Craig kman about that here just recently and we are going to get those uh in larger poster size type of U displays for each of the buildings and for the Board of Education Office plus we have our mission and vision statement which we just did get it's framed up by just we just got it so we're going to hang that up for the next board meeting you'll see that up on the wall so it's coming soon so yes thank you else anybody okay so need a motion motion to establish gr rules presented for working with superintendent discuss and the official of this meeting second motion second any discussion 6 next Board of Education goals for 2024 2025 and again these will look very familiar as well uh information that you've seen before we will look to do a retreat um in a couple of evenings and in August September so kind of check your calendar and we'll look to set those uh at the next board meeting uh I say we probably do a I think we've done Wednesday evening in the past 5:30 to 8:30 so check your calendars and we'll get that all lined out um again there's just a lot of information here that looks very very similar um and again if you have a preference for the The Retreat different than Wednesday evening I say it's listed there as a possibility for a Friday or a Saturday morning before afterward meeting I that's up to you guys but uh wnes meeting seem to have worked Fair well uh we have to be careful around I think kind of so get your calendar like starts andity service type things so anyway um yes falling to for that position let's see James has been there you know yes I yeah I'm thinking it doesn't start till the 18th or 25th I I'll find out I can do one before that or something we look to set that up at the next board meeting for a couple of Wednesday evenings it sounds like as a it's a possibility so any any questions on any of this again this this is very familiar information it's just a quick review it's always good to review though good then um you talk about the budget status report there's more information here and this was updated uh uh with some new information just from this past year nice chart form that Christy put together uh in terms of our Capital outlay uh you'll notice that we are rebounding a little bit from our assess valuation from 2223 dropped in 2324 which we talked about that correction being just a state utilities corre so rebounding a little bit for 2425 that TBD is actually we'll find out in November November 1st for actual um what we will receive uh what our assess valuation will be you number I I think it's going to be pretty close to that number you can see that really if you look at what they tell you as an estimated number it doesn't vary too much uh 134 is the one year it looks like uh that was a a a significant change 1819 was a little little lower but they're pretty darn close the count is pretty good and the people of the county again we were very fortunate to have people like Angie kerser Casey Paris peris um and others at the county that help us with the information um they are just great to work with in in dealing with assess valuations Revenue neutral rate and the list goes on and on so um um I I don't know if you have any questions or anything that you read again a number of historical pieces of information we just kind of add on um I think a key note to to mention is our Esser funds are over on in September 2024 we are done I think it's September 30th is the last day that we would have money for Esser those general fund items that we use to spend Esser funds on now we either have to make a decision do we come back to the general fund and use general fund money to purchase those or do some of those things go away and so um having said that uh um that that the SRA funds were nice but now we won't have them any longer so um it is a little bit of a challenge um about Case by case bases exctly you keep what's important what's I I think that's it um again the re the proposed Mill ly will be dependent upon when we when we're building this budget this is the early July July this July 8th is actually an early meeting for us um we are I say working on building that that that budget supplemental general fund lob will have that to but TBD to be determined on that because we um we're not exactly sure what our supplemental general fund will be this year as we're building the budget as we begin that process here um it'll be very I would say it be very similar it's not like like that supplemental general fund is going to raise to 10 ms it's going to be very similar to that 4534 that we've had uh just to this past year but again in that uh in that neighborhood it'll be I say very very close okay thank you any other questions okay I don't believe we have any one right nothing for student issues I think we probably better go in for negotiations we can't we can't 10 minutes I motion to recess in executive session for 10 minutes to discuss certified contracts pursuant to the exception from employer employee negotiations under coma and a return Open session in this room at end of that time including Craig Marshall and lindsy gr second motion any discussion e e e Mo approve to serve as Government relations Network represent for second second all right thanks for stepping up is this have we done this mou before or is this something uh we have done this before um I'm trying to remember if it was in the July meeting years years it does say two years yes I think it was in every es and this is just the working agreement we have with inor State for the professional development College uh the work that they bring in with with the student teachers interns um so on so forth at the middle school and the elementary school it's a b was really big on it a couple years ago in terms of trying to do a recruitment process yes so is this just supposed to imply that we have an agreement with them on like placement of substitute uh not substitute yes ask for motion motion to approve the initial educator preparation program's memo of understanding with the teachers college has presented second motion second discussion a discipline sounds good any discussion motion to approve the 2024 2025 handbook for staff and students discussion no discussion highlighted thing was really obvious once I actually open I went through the first five and I was like am I ever going to tell you the start of the highlighted MO discussion that yeah this is just the list of meeting dates as well as the results reports linkage and other business nothing's really changed from last year on that any questions you is there anybody else we should be meeting with that we're not nobody has with any anything and if you have if you have a group that we're missing just let me know and we can we can revise this if we need to we used to meet with them in the fall that's it's it's kind of requirement isn't it for them or they should be sharing with us yes okay any more discussion I like the presentation with the absolutely we do keep Jim re champ are he's on it he's on on it P Jim we have all the state champions yes that's true Jim is on it as we speak more state champions perfect job yeah that I mean especially in the summer you know kids are yeah appreciate it's good they were here it was good to we're able to send them uh I was called today so other thing that hopefully that encourages some folks to look forward to next year start thinking about fundraising stuff so that they are able to than that any have anything else I got 759 good job guys good job great remind me shut down

okay we are calling to order another public Hearing in regard to the 2024 25 fiscal year the expenditure budget um dugdale would you like to go over that revision again sure uh so we're going to go over the 25 the propos I didn't change my slide it should say adopted sorry um but it has no changes it's exactly the same as it was before we not allowed to buy by Statute you're not allowed to change it so whatever the proposed budget is that's what the adopted budget is um so I'll just quickly go through it again it's a same presentation so um per per pupil increase when um we put the budget together the legislature still had not adopted uh their um budget for the next year so this budget has a 0% increase on it when we revise um in December then we'll add the 2% increase that the um legislature um adopted and so that was the this per P per pupil amount of last year was $4,900 $1 4.71 it's just going to be over $5,000 um in when we add the 2% great um ADM is just going to we just left ADM 16 oh it's not on it's not working ah there you go the we just left the ADM the same um from this year to this last year we don't expect any growth and we don't expect too much of a decline either and the carry forward is zero at the moment as we're still paying bills um and then you can see the difference from the budget the adopted budget um from last year to this year you can see there's a decrease there um that is just because of uh a decline in enrollment and not having the um the budget adopted from the legislature and then our capital budget our daa that is prior year funding so because we had a decrease in enrollment that's why that went down by $227,000 um our federal grants went down for next year because Esser will be expiring and so that's what that decreases that was all of our Co money so the end our Co money ends on September 30th of 2024 and so what that's why you see that decrease um impact Aid has gone down slightly and that's just because we have um less students from tribal lands coming to bluid all right and then I just went over this the decre all the decreases um in the last year's budget there was one thing I'll go back um we did have some onetime money um that was removed and that's $500,000 um of onetime money that we got from the legislature um they did not approve that for next year all right um and then uh we just that just goes over over our declining enrollment I think we're leveled now um we had some decline um but I think we've leveled out at this point oh and then we talked about adjacent ways all right are there any questions yes um I kind of like to boil things down to the bottom line and I guess from your presentation what I see here basically our enrollment is projected to be flat and our total and our total budget will be reduced by a million yes sort of well there's some others that I'm not sure of whether that's included or not like the if if I may address that Mr Waldo we anticipated these Cuts coming because of of the legislation we didn't anticipate them re new in the one time and so when we took proactive measures by reduction in force using natural attrition for the line share of it we went back as far as $1.5 million so we're in a we're in a position to to tolerate the cut we're also in a position to tolerate fewer students if we have 40 or 50 or 75 fewer we're still okay because we decided we don't know what tomorrow brings so we better go a little deeper than we think we have to at the moment so we're not coming back to the board and saying we have to do a reduction Force we we want to create certainty and we have this is a very conservative view as well that 2% is not baked into there the 2% will likely take care of a lot of any of the fewer students the fact that we would have fewer students and then we'll have some carryover we don't know exactly what that is we'll have some carryover so we've been very responsible we're in a good position for this school year and I believe for the next one so we we did contemplate that but you're right it's a million dollars less and that's what we recognized last spring well actually in looking at this it's a million dollar out of the m&o and 1.6 out of federal and state grants yeah that that was the Esser funds we knew those were coming out we baked that in it's just the m one was the one that caused us pause we have budgeted for and understood the run out of Esser funds and we knew that it wasn't a surprise the unknown was what is the state legislature going to do our feeling we don't know that we certainly it's not going to be friendly toward public Ed so we we're taking a conservative View and making sure that we have resources sufficient so we not come back to the board saying we're going to have to lay off people in the middle of the year that won't be the case considering the current status of things I think it's a prudent approach to be conservative but I guess if our enrollment does go down then we'll just have a better student teacher ratio fewer students per teacher yes which should help offset part of educational standpoint we we don't I mean there's a there's a smaller private school I think that's coming in the area the rumor is 40 or 50 kids May attend it I don't know much about it really I don't have any details other than rumors so we always bake in okay let's use our last ending average daily membership and then reduce it by 50 to 75 kids because you don't know there people move there other competitive factors or they just there's a Shi in population so we're taking a conservative approach to it we're confident we're going to be in a good position throughout the upcoming year so we don't the board doesn't have any worry that we're going to come back to you and say in SE September we've got to cut our expenses drastically we're in a good spot we'll be okay but it wouldn't have been a good spot had we not taken those um Financial measures early and had a reduction in positions yeah wanted to make that clear thank you or go ahead Kimberly back to you I just have one comment that 2% that we're getting was not included in the proposed budget that's going to be a bonus that might cover things that weren't covered correct do we have to vote on that again that 2% increase or will that naturally factor in no yes so you will vote on it again um in December when we do our revision okay you know how we always do a revision in December and then we do one in May right so we'll do it then okay all right is that is that 2% uh based on the m&o or uh the total budget or it's m just m correct and that's on the average daily membership yeah and that's on our average daily membership that's on this number right here 4900 2% of that it's on 4900 yeah see that 49471 yeah it's 2% of that an additional 2% that's the ADM number student yeah and then multiply that by the 3864 so 2% of 4900 times 1500 right it's just a dumb question but I how do we get 3864 students I know you know you might call some kids halfway there but that's only half because that number is not counting students it's counting average daily it's c it's count it's counting membership and so we have students that don't go to school here full-time like for instance our preschool students and our kindergarten students and our high school students have different um membership numbers and so that's how you get that those decimal I was just curious about that every people ask that all the time I have a question too Kim um for the SR funds was there a special audit to see how schools use those funds yes um so the answer to that I shouldn't have said yes I should have said sort of there will be an so the answer is yes and there will be more so several things have happened one thing that happens is every single year because the Sesser funds are so much money when we have our yearly fiscal audit that program that Federal program is always audited so it's that Pro program is always audited by our act by our Auditors heinfeld me we also have to do a special Essa report when we do our annual financial report that we submit to the AG's office and then that gets submitted to Arizona Department of Education and then that gets audited it then what's going to happen is AD Arizona Department of Education is going to send Auditors out to schools that get picked and then they will do more audits on those funds more detailed correct I just wondered what the pathway was because there's so many school districts that misuse the funds yes and so in large cities mainly but anywhere really I anticipate that there will also be Federal audits as well um coming I think it would be Federal audits um the 80 the ad audits that we have though are pretty intense when you get picked um for an ad they call it they call it a monit monitoring not an audit to make it sound nicer I guess but they're very um in-depth and um they look at everything is are they just chose chosen randomly correct okay well yes maybe are there any other questions regarding the proposed phys fiscal budget for 2025 on the audience nothing okay well

a hearing to order this is a public hearing to U review the uh taxation for uh ways help me out here it's adjacent ways ways means that is not right adjacent ways never mind we've got it anyway this is a public hearing and I'll U turn time over to Dr ryer Kim would you like to do that good evening governing board members and governing board president so we're just having the public hearing for our adjacent ways Levy uh the adjacent ways Levy will be um we'll be Lev levying for $634,000 saying um and uh this will this is this will pay um 90 what 5% of it 98% of it will pay for the roundabout at the elementary school which is the 600 $1,000 we've had two presentations on the roundabout um prior um this is just to Levy for that adjacent ways to do our contribution to the city of pine our town of Pinetop Lakeside um and so that's about a 19 cents increase per $100,000 um on a house and what our property and so what that's going to do to our tax rate is here's our historical tax rate as you can see it kind of fluctuates up and down a little bit um and so this year it was down a little bit last year um because of our uh we had a bond that we paid out but so now we're back up a little bit but we're right within our range that we normally are and as you can see we're actually lower um than we have been in the recent past um as well so our tax rate will be um $3.50 per 100,000 yeah I guess the thought occurred to me when I saw this that you're giving the cost of the taxation for a house of $100,000 I don't know where there is a house that's $100,000 these days per 100,000 per 100,000 not for yeah per 100 per 100,000 whatever you correct there was hardly any houses here for $100,000 if any um he was saying illustration shows $100,000 right so just if we would maybe in the f look at it maybe a 4 and a quarter or five whatever the average is um I guess I'm under the impression now that we can just vote to raise the taxes this is the only area which the board can vote after it holds hearings to to make an assessment without an election for adjacent wavs okay there's another qualification in order for the money to be used the state facility board has to approve the use of the project as well that's the stop okay but adjacent ways is the only category that you can do that okay and so uh We've we've followed all of our protocols we've had the presentations we've opened that to the public and this is the same project we've been working on for roughly five years and I think uh globally it's a popular program because it protects not only students but pedestrians generally and it's going to provide access egress and and exit for the any kind of emerc and so it's a we're very fortunate to have had Matt Patterson and Keith Johnson look at this and work at it to get funding for it it is a multi-million dollar project that's being paid through the funds at a federal state and county level so uh for us it's a it's a bargain at 634 th000 no absolutely yes sir any further questions any body has on no I'm just curious I talk I'm just curious as to whether people actually know where this money comes from you know I'm surely understand if you say state county and school but does anybody really know what ajas pay for except people have been around for for um stop signs and driveways and I don't know yeah they're they're probably it's probably really unclear it's a it's a sort of a Nuance in school Finance it's the only area I know where the board can Levy as long as they provide the protocol and follow it and the board decides what to do the others require border approval and the other is just an assessment based on the assessed value of the home so it is kind of unique I it probably is an outgrowth of safety originally and so my experience has been if it has anything to do with safety going coming in or out of the school making that safer the intersection safer the board generally approves that but I I don't think people to answer your question directly I don't think people do understand it um but we we do I can remember using it for and nothing was controversial it was the the stoplight yeah and the change in driveways yep and maybe the entrance to the pass the library at one time a long time ago you stuff so it's like that and I don't think we've levied it the last couple of years two or three years and because we didn't have a purpose we didn't want to Levy it unless there was an intention a project to which it could be Associated and explained um but we believe it's a very worthwhile project Kimberly and it's mostly used for um predominantly in schools it's used for fire lanes and bus lanes um and and like Dr wght said for safety so that's what the money that's what and it's very narrow what the money can be used for I think it's definitely an improvement at the elementary school though the uh where we will see the biggest Improvement are at the beginning and end points of the Year where we have pack traffic that's backed up all the way onto the main Highway and then there's also there wasn't a safe path for kids that are coming across from the east side of the of the school of that road rather of pter Mountain Road now there is there's a the the bridge is now completed and there's a path for people walking on the bridge and now we'll have a path from that bridge all the way through to the elementary school so it's now well also there's going to be a left turn lane for the buses so they don't back up traffic trying to get past yes sir that's true yep so additional space turning lanes and egress and Ingress for emergency vehicles on that south side of the property so I think put good about telling their kids which way to go yeah sure from neighborhoods out there because we have a lot of kids that live we do area I guess we're going to have to employ some crossing guards well it doesn't change our our strategy or the flow of our traffic at all in terms of our responsibility on site it'll make things smoother and it probably be not quite the line of traffic of cars lined up to get into the campus because of the change but it doesn't impact any of our onsite once the cars come in we handle it just like we're doing now we have foot track directed one way and we have Automobiles and drop off directed another no what I'm talking about a crosswalk going across the road there's one in the plan down the road well no right across from the school right by the entrance of the school isn't there a crosswalk that goes across this I can't I think there's that is that where the flashing light is well I drove through there a couple of days ago and it they got it roughed out already they're put two they're put two flashing lights up if I can remember right one by the school by the roundabout and the other one up by where the ad Amanda Road my understanding from Molina at the last presentation um last last time was because of the way that they designed the crosswalks with the flashing lights and some other features that a crossing guard is not required because of the way the um crosswalk is designed with all of the features that was my understanding the kids can actually turn it red right where does most of bike traffic go do we have bike traffic for that school we have some do they cross over at other spots I imagine there'll still be foot traffic and bike traffic that will ignore all the improvements and still take that we can't control but for those that are trying to sure but those that are trying to do it I think the biggest gain is that it'll it'll improve the flow of traffic uh just generally and we won't have that backup is we will follow up with the board Mr Merl on the question about the crosswalk and confirm that in fact it's designed not to have a crossing guard I know we don't have one built into the budget um of course if it's a requirement we'll get one but if it's not a requirement we won't well it looked to me like going through there that there's two of them so what what follow yes there's two crosswalks so let's um if we could follow up with melan and we'll follow up back up with the board at the August meeting or sooner we probably sooner and then reiterate what we discovered at the August meeting you can only putw it there you can't force people to use the safest round that's true I guess the only problem I see is the kids themselves if you have a crossing guard there the crossing guard can tell them no you wait here here yeah but if there's nobody there and there's a flashing red light the kid can say I'm going home and they take off across the street even though the lights aren't flashing y um I guess I'm sure legally we'd be covered with the red lights but um I don't know just a thought I I think and that's true I think we also still have problems with kids ignoring crossing guards too though and then we may have some more exposure if we have a crossing guard there if one's not re required yeah so I'm also I I think let's get if it's permissible the board Mr President what I'd like to do is let's get our facts from the town frankly I just didn't contemplate that Chuck it's a good question and let us find out what the requirements are and then we're open to whatever Direction the board provides yeah well also when when school starts we can see how it goes but I think it might be a good idea to have a an administrator um out there uh in the morning when the kids are coming in and in the afternoon at least for a few days after the start of school and see if there are any problem areas um just for safety purposes Well Point well taken it's it's like when you put in a new stop light and people run it because they don't know it's there I I think that's a a good suggestion irrespective of whatever we do permanently is to have some support at those walks on the first couple first week of school well just thinking back to that near accident we had with the young man that almost got hit by the dump truck and we didn't have the lights but we didn't have a crossing guard or lights but uh I can just see kids doing that um especially if there isn't a crossing guard I maybe it's worth it to just have teachers talk in their classroom about the safety features of the new area and and ask how many kids actually do cross that to go into that other side well also another thought is maybe we need to make a public announcement or at least notify the parents of the kids that live on the far side there that we are going to have the flashing lights but the kids should not try and cross yeah unless the FL lights are flashing it take some training there's some training for the students for sure and I don't think there'll be any confusion the first week of school really you are an internal Optimist aren't you are there any questions from anybody in the audience all right thank you we'll call an end to this uh public hearing for the adjacent ways uh

thank you Cindy f it's real tight [Music] my good evening everyone welcome to tonight's board meeting if you are able please stand and join us iedge Al to of the United States America to the for stands one nation indivisible thank you item number four is adoption of our agenda we have a very large board present this evening so you will seeing a lot of redundancy uh if I could get a motion to approve tonight's or to adopt tonight's agenda all dor I you um item number five is our public hearing regarding our adjacent ways Levy I'm gonna do call to the public first got thrown by this whole not starting at five o'clock thing item five is actually call to the public and we do have two people that would like to speak with us tonight first up is Miss K ler with the Chino Valley Historical Society I would never forget you K I'm sorry Hi everybody I'm K ler next week will be my 30th year in Chino Valley next month next month so still and I recently retired from our our library I work there with in the cataloging office with Scott and um this is my 11th year as president of the historical society and I wanted to invite you specifically to our our new Museum our new our museum across the street in the spring but I got Co so I didn't get that together to invite you so I'm hoping this fall that somehow we have a specific time when you all can come and see the museum on your own and and just get in-depth tool of the place so I wanted to kind have you thinking about that when it cools down a little bit um that museum exists because of you in 2008 Jeremy Plum got us involved with um the Cooper EG Center and we had the little horse barn Leon's horse barn from 2008 till 2122 when they asked us to swap with the old dairy barn so now we've had the old dairy barn it took a year to redo the doors put in Windows get all the junk H I know my volunteers have been incredible on that and then in so the last two years we've been we've been open this is our second year that we're open now and we can only be open when the weather's good because there's no heating or cooling it so we have um April May and midt and October and so so sometimes sometime when it cools down in September maybe or maybe after October meeting we can go walk across the street we'll see what happens I like to be sure to invite you all to come to that um the historical society is 21 years old I think now um and we have had great programs and we had field trips and we have this great museum now so if you're not aware of it right across the street caddy corner here is a Cooper egg Center Museum and the we're very we're very proud of the work we have amazing volunteers Jeff and Kim who are there almost every week you'll see them out there cleaning painting doing carpentry work we've had donations from Earthworks for gravel Ace gave us money for paint Chino rentals loans this big equipment one in fact someone donated a bunch of railroad signs and signals to us this spring Mr Tona and U our volunteers got together and and Remy tenberg himself came to Peter's house with his with equipment of his crew and helped dig them out the ground and bring them over here and and get them set up at the at the Museum so we have a whole really nice we've already had had two old railroad foam booths one from Del Rio and one from Jerome Junction but this really adds to that really lets people know this is a railroad exhibit so we're very very thankful for that and I recently put up a new exhibit on chino Valley's historic properties which has been really popular people oh that was my the lady that had the the hair salon so anyway I did want oh for our plans for the future we' would love to have some big events there um and I'd like to coordinate with with the program but they're they're so um constricted by their their their school schedule and their responsibilities it hasn't worked out yet but someday we'll do that and um oh yes the house the duplex up front had issues when they worked on it before it has it has um trouble with the foundation and with the ceiling trusses and I'm working still working on getting historic registration application done for it because once we get that listed we can start applying for Grants and I was just at the hisor preservation conferences last week before this and the last thing was about funding and there's a state parks funds but I found out that because you are connected to the state you're not eligible for State Park funds but you could form a foundation and that Foundation could then do it but there's also a lot of other funding too so just things to think about in the future and what I'm what keeps me awake at night so I thank you for your time and hope we see you at the Museum this fall any questions what hours we're open 10 to one I like 9 to one better Butte I Saturday mornings um in in September mid September I forgot my and October and April and May from 10 to1 and the and the entrance is right across from um the back from the back parking lot at the log Cen bar it's a great little Museum if you guys haven't been there the neat thing is is leavon Cooper I don't know if you I didn't tell you that part that this property was um a Land Development company in 1914 in Cheto Valley imagine and they set that up as a demonstration Farm to sell had 4,000 acres of land they were selling 40 acre lots and they built Watson Lake Dan and they brought the water via canals to the lots that they were selling and uh um and that was a demonstration farm and the house on the south end was where the manager lived and the one on the North End where they conducted business there's a big old Vault you see that big cement thing sticking out the north side that's the Vault and then all that was the the dairy and they had vegetable gardens with a lot of cabin is they planted Alfalfa and they were there until 1926 and various people owned it in between and in 1945 OT and Georgia TR alata and their daughter leavon so leavon came in 1945 she was in her mid early to mid 20s and she ended up marrying Ken Cooper who had the Chino grains which is not Olson's grain and that's how became the Cooper farm and they lived there they got married 1946 she died in 2004 and he was there to 2007 so that really is their home their place and I didn't realize that she had set up those demonstration rooms in the in the barn already lot of a lot of work she did so come and see Leon's work and come and see our Museum thank you K yes you know I talking about the railroads Chino Valley was here because the railroads tell the folks what the original name of Chino Valley was Jerome oh Jerome Junction yeah yeah J that was the original name of Gino Valley why because the Narrow Gauge from Jerome came to the main line of Santa Fe where perkville Road and that's where the post office was and then when they folded then the post office moved into Chino and became Chino Valley then the railroad disappeared other people came and fart but it was a railroad town were here because it was a railroad town so come and I've got come and see our demonstration on the railroads in the and and our new railroad exib thank you so much thank you next we have Miss Jamie m mine is on a totally different thing thank you for for listening um my husband and I he's been here in Chino Valley for quite a few years more than I have I've been here about 20 years and we're older parents we have a 12-year-old daughter um she's been going to Chino Valley Public School since preschool she knows Brandy Cox very well um we love the schools her first year of sixth grade she just ended this last year year we are not loving the zero to four common creating system um my daughter is a very great girl um she's she caught like she will not miss a day at school she wants to be there every day she's usually on the principal list um she's in student council she volunteers to help kids and this last year of sixth grade was tough for her plus a lot of other children I know um every teacher that we talked to on the the 0o to four common grading scale said that she was one of her their best students that she was a role model that she helped other children but in the five different numbers that they get um without when we went to parent teacher conferences we would ask every teacher how do you grade and every single teacher that we talked to had a different way of grading some said that they did did it on average but most said that even though she had mostly fours they had to give her what was on a certain testing that she had so she got multiple twos this last year supposedly she was one of the best students in the class her the first semester she cried her eyes out she said Mom I don't feel that because kids come to me for help I don't feel that I can help them anymore that I'm not smart enough I know lots of children that are grounded because they have twos and threes like on a regular basis with this new Common Core um and even though we're told time and time again it's not a a c d or fail um that's how the parents see it that's how the kids see it um she was asked by one of her teachers to be in the Honor Society well she was not able to fill that out because she had twos throughout the year and the actual paperwork that was with the Honor Society said if you have threes and fours the whole year and they had in parenthesis A's and B's that you would could be part of the Honor Society he's in student council he loves school but she hasn't been loving it this year because of the grading system she feels like no matter what she does that she's not doing well enough um so I'm not not sure exactly who put it into place I can see at a younger age like kindergarten first grade where the kids are just learning where it shows that they have room to improve um and I feel for kids that are struggling and that are having a hard time but when every teacher grades a different way and I'm told that she's one of the best children in the class and that she helps everyone and is smart I'm like what can we do to help her nothing she's doing a great job well then how come she's getting a too so we're not a fan we're actually thinking about pulling her to another school because of the gring system um the other thing that we've noticed like when we went to um Awards ceremonies stuff like that that the discipline is not great um my daughter tells me a things that happen all the time like there was a a teacher that had moved from the Philippines um teaching at Heritage the kids were awful to her she said Mom I feel so bad for her she said I gave her a hug every day because the kids were so awful swearing at her misbehaving and there was never any disciplinary act they would just talk to the discipline coach and then they would talk about it and then it was over with so I'm older so I feel like the discipline was a lot more when I was younger but we've never seen that happen in territorial or Del Rio so I just feel like um there's more that could be done with Heritage Middle School and um I don't know whether the parents have a choice on whether we stick with this grading system or not um and I should probably do some more research to find out like how this actually was voted in so but um I just want everyone to know that it and it's not just my child I'm a girl scout leader so all of my Girl Scouts have had some of the same issues and I've talked to their parents about it and some of my daughter's friends so I just feel that it's it's not really helping the children and when they had the numeral not the numeral the the letter grades it pushed them to do better and now my daughter's like well I guess I'm going to get whatever they give me I thought I was doing great instead of saying oh if I do extra credit or if I work really hard then I can get an A instead of not knowing what they're going to get regardless of how we're doing so thank you for hearing me um like I said my husband and I are very involved in my daughter and her school and the community and I just feel that um that this common grading scale is not benefiting our children so I didn't set the timer but sounds like you're done so I if you would like we can't respond to your comments here but if you'd like to for the rest of the meeting this will be discussed so if you would like to stay you're more than welcome like I said I just got off work and threw some clothes on to make it here in time but I just felt short that's very important for the school absolutely thank you for your comments what a coincidence that's awesome all right public hearing time um for our adjacent ways if we could have a motion to go into public hearing um in well it as a second all in favor all right Mr Livingston please yes mam president members of the board we have a an opportunity to reach out to the public and let them know some of our needs uh I did a little bit of research before the meeting for at least the last five years the district has had a lot of needs in maintaining fire Lanes throughout the district there's about eight different areas if you went through every campus there's about eight different areas that need either slurry seal coat repair or chip seal or alligator crack repair where the the moisture has actually separated the the surface asphalt down at least three inches that needs to then be removed rep placed reinforced more than just a chip seal on the top or a slurry seal coat and there's a few places in the district I've walked with our maintenance director um that need subsurface removal of either incorrectly compacted materials or materials that have failed over time some of these are under our solar arrays over on the west side of of the highway over at Del Rio and Heritage Middle School uh I've only been in the district three and a half years but those of you that have been here longer um know that when the floods come on the south side of Del Rio and cross that road and keep going north they don't obey our uh our property rules which are you know please go way to the west or way to the east they go right down Del Rio parking and right down Heritage Middle School parking I was there last year when there was a flood before we did a lot of work uh and there was four inches of water standing in the Delio Park Lot water tends to be responsive to gravity so it pulls it down into those subsurface areas and some of those areas under our overhead solar panel struts pillars if you want to call them aren't necessarily Firelane the the monies that we're talking about tonight increasing our our Levy to local taxpayers would go to fix fire lane primarily and curban gutter needs of the district we have a quote that we got back in May two months ago from a valley based it's a roadrunner asphalt Valley based company that's on a state contract so some of the profit has been uh scraped off of that and limited because they serve a lot of public sector entities like us over 1.3 million to do some subsurf or some some on-surface repairs chip seal slurry seal coat uh and a little bit of subsurface soil removal and compaction and that's not comprehensive that's just from a visit we did last year and they remember the conditions and I said if your conditions been improved we said no they haven't been improved uh so we have a at least 1.2 million worth of work we could move on the last six or seven years I've looked at the levy uh couple years it was Zero for several years it's been a 100,000 our district evalu or net assess valuation has gone from 200 million to 275 million which is a good thing keeps that keeps that rate down what we did is for the last several years we were bringing in a 100,000 the last four years every year that resulted in about a $400 cost per $100,000 home value last year well this is the year just ended the 24 year 23 24 year we took it from 100,000 Levy up to 250,000 that resulted in a $993 cost per 100,000 valuation and this year we want to take it up to $350,000 U which is still going to be $12.66 per valuation um and those are the reasons we need this uh if we don't repair and maintain our surfaces um they tend to deteriorate based on heat and water damage I'm not sure when our track surface at the high school was installed I think it was 20078 n in that time period uh summer of 2022 the cracks on our high school track having not been repaired some cases were four inches wide and six inches deep and the ground there at the north east corner of the track had to be removed about 3 ft down and for almost 100 yards almost a quarter of the quarter mile track subsurface 2 feet down some some cases 3 feet down after the track surface is removed we had contractors in there for a month doing that and then getting that ground prepped so it was solid enough to hold the track and that's just for a track that's not for vehicles so and that project was $658,000 uh the one over Del Rio school if you've been to the south end of Del Rio where we completely put in French drains drained that water to the west and reinforced it $486,000 last year so that's a compact area where we reinforced it that we were able to use that fire lane in the in the statute that we can raise These funds under that fire lane to the east side of Del Rio School uh that whole area that we paved is considered fire if we have a fire event fir tracks would have to be able to have access to that whole place so that was eligible for these funds um and sadly we didn't have enough funds on hand so we had to use our own Capital funds last year in addition to maybe 880,000 from these funds these are called adjacent ways kban Gutter and Fir Lane work is is kind of what they're limited to Mr Moody anything to add to that that parking lot is amazing we've had two major flooding um rains and they filled the reservoir and there wasn't any standing water in our parking lot so after having Lake Del Rio for quite some time you can even walk in the South door there without getting yeah you can walk in without getting water you could walk to your car without a boat it was it was nice that's all I have any questions or comments gentlemen anyone from the public any questions comments all right seeing none I'll entertain a motion to close our public hearing so moved second all in favor perfect I also item 6B is another public hearing this one regarding our budget for 2425 fiscal year again a motion to open tonight's public hearing so all in favor I Mr Livingston thank you thank you so a quick summary of of three of our funds that are what we call primary funds for our bu budget and a quick update on where we're at with those so the year just ended I I call that current year because I'm working in that year probably till the middle of September we have 17 grants that we're working on and some of those cross fiscal years our year end is clearly June 30th the federal government's year end is September 30th we ran into an entity the other day whose year end was April 30th U so when grants go beyond fiscal years we're continually um alloca any money and and dealing with last year so the year ended June 30th of 2024 our operating budget was an even 20 million our capital budget was a of two million and our our large fund that we like to reserve for Teacher expenses and related expenses like that classroom site fund fund 010 was three million for budgets uh this year our budgets reflect a couple different things we don't have a lot of student growth uh we've had some expenses that we dealt with last year uh including the over 400,000 from Capital fund for the Del parking lot other areas the fire lane over there so the new budget for the 24 25 year based on there's about 15 different factors that the state looks at for operating budget has fallen from 20 million to 19 million 348 uh capital budget fell from 2 million to 1.1 million and the good news is because the state economy is still projected to be very strong we have a fund 010 that we call our classroom site fund again mainly for teachers teacher salaries uh has jumped from 3 million up $400,000 so we really appreciate that and it's a base on a percentage of the returns that come to school districts from proper from income from sales tax in the state of Arizona so if that state sales tax fund continues to be very robust on consumer purchases etc etc we get a direct proportion of that and then we pass that through to instructional staff so those are the three updates uh we're aware that uh there's a lot of variables that go into this and we'll be bringing this back probably probably the October meeting to revise because when we got these factors from the state uh in June and we proposed this budget in June and we'll adopt it tonight I hope uh the final figures approved by the legislature were not finalized yet so now they are but we have to revise that because we can't if we had that 19 milon 348 in our operating budget proposed we can't jump it up to about 19 million 650 or whatever it would be with the new figures we can't increase the proposed the adop and only wait till we revise that in October of the current year that's that's all I have question anyone in the audience any questions or comments once again seeing I only a motion to close public hearing regarding all in favor thank you moving along to item 7A tonight's superintendence report very first one miss in evening so this time in the packet we have all the goals from the Departments and from the schools the one exception is that you don't have the academic goals in this packet because Julie Bryce is reporting on our state testing data from Spring at the August meeting and we'll be talking about some specifics regarding academics when she does that so she's on for the August board meeting presentation a few of the things I just wanted to remind everybody we have that May 29th planning day and that planning day was really that first step toward identifying our brand that we you know our our schools are safe that students leave here pre prepared for the workforce or prepared to continue their education and then we work together as a district to accomplish those things and so to that end each department um created some goals that align with our brand and align with the unique needs of that department and throughout the school year you'll be receiving monthly updates on the things that they are celebrating achievements that they're making steps toward those goals and the things that they're continuing to Monitor and adjust as they go along I wanted to point out a couple of things because as a result of that um May 29th dat some people got a big jump start on it um our district RN under our safe and healthy students she wants to celebrate the fact that we have hired a second RN for the district so we have an RN on each side of the highways we have a health aid on each side of the highway and an RN on each side of the highway so we really believe that that UPS the services that we can offer to students we have students with some pretty significant medical needs and this is a way of providing for that and you might remember a few board meetings ago that um the board decided as we have health aids who leave the district for whatever reason move on some have gone on to RN to school to become RNs that will be replacing the any vacant health aid positions going forward with EMTs because an EMT can perform medical procedures that is CNA cannot we have kids with some pretty profound um needs and apparatus and Specialty certifications that goes along with that so she's super excited that we're able to hire a second RN at Heritage Middle School um one of the things that they are celebrating um a little prematurely but truthfully it's a roll out of a refined student handbook and discipline Matrix to address some of the discipline concerns that we've heard tonight and we'll also o be hearing later in the agenda I think it's probably a an early on celebration about a return pending board acceptance a return to a traditional grading system at Heritage for our special needs Learners one of our biggest celebrations I think Nicole would be would be the first on board this was her first celebration is that we were able to hire h a district psychologist who is full-time for the district so because we've been Outsourcing a lot of our psych services so it not only saves the district money but provides additional provides extra services at a lower cost so that was a fantastic celebration it's pretty cool that like you set the goals and early on you're already starting to hit some of the mark So Deo even though they're not um our district employee they really do see themselves as a partner Department with us um one of their goals was to increase the number of meals served throughout our summer feeding program and we closed um April and May with participation counts higher and our June participation counts at our grab and go and our on-site our congregate meals at Del Rio have been hired so that's a celebration transportation is celebrating because they have a high percentage of Staff returning which is phenomenal so those are some of our early celebrations some of the other things so any questions that you have about what you see for goals we have quite a few people in the room are responsible for the goals questions you might have about their goals or celebrations they can answer too this is by stupid question second page okay goals and strategy Community Partnerships what are one Pride cards so we have cards that go out so on our Community Partnerships we have our what's great about Chino Valley cards and so what we are expanding this year is for our business partners to have um a poster they can display in their business that shows that they're part of our pride that they're part of our district that they support us and we have we normally hand out our what's great cards to people there will be a QR code on that that they can scan to learn even more about the district so they'll be partners with the pride um and it could be businesses it could be government agencies it could be anybody who wants to stand out there and say we stand with the school district and support education in Chino Valley given out to customers available for customers at the Y available for customers and um posters that will hang in facilities and with a QR code on them with a QR code on them so yeah we're trying to step a little forward but yeah we're in the process we updated the what's great list last week and um we're working on the the poster design and the QR code this week so thank you yeah you're welcome any other questions about the goals comments I love it regarding any that might be taking place at any of the schools anything anything you want all right so um yeah I'm very curious at the high school um how it is that you're able to plan in two PLC meetings a month we have so Wednesday if you want the microphone pick up too camera um we we safeguarded Wednesdays are kind of a sacred day for us so Wednesday mornings we don't schedule anything else so we've got two PLC scheduled a month um one of those Wednesdays will be a department or I'm sorry a grade level team meeting so plc's will happen in departments then we'll do a grade level team meeting to help work in and incorporate some character we're kind of taking some tips from the rest of our schools and I think that would be beneficial at the high school um and then the other Wednesday is a staff meeting so two department meetings one staff one grade level team just can I impose on you to introduce your new team member I would love to uh so we have he's here in the flesh from Georgia Billy Richardson which he very helpful already so just started last week what role are is he playing he is one of we have two assistant principles so when Marty campelli shifted over to the Middle School um we were able to fill the position with Mr Richardson okay so you're um you're able to meet those meeting times before school and after school so that class yes uh po school so 7:30 to 8:15 okay uh some teachers electives it's a little bit unique because some of our teachers are not on campus at that time so they might meet in the afternoon but either way we all meet like Wednesdays is a sacred day or at least one day a week and if they need an acceptance granted to them they need to come to thank you actually I so some I got my high school notes too um and this is my ignorance what does the ter term unwrapped standards mean on what does it mean to unwrap standards unwrap unwrap unwrap so one of our goals we are we are we we will leave in standards Based Teaching not necessarily A standards based grading system but um one of our goals is to make sure that throughout the entire school year we started this in April so we practiced it we have an unwrapping the standard document where the teacher has to identify what are the nouns verbs so what is it that we need the kids to do what are the skills that we they have to have um what's the success criteria look like so once we understand completely what the standard is asking then we can start building a learning task to align to it oftentimes and it's not people work really hard designing am amazing beautiful lessons but sometimes it's a little bit backwards where we design this amazing lesson and then we find we try to find a standard to fit to it rather our goal is to be a little bit more authentic and intentional with teaching to the standards uh we did a lot of Summer work this this summer too a lot of Summer work linking implementation with the standard itself basically yeah we're going to make the the standards have always been a reference but they are going to be our Lighthouse now they're going to guide us yeah thank you good I have one more I'm sorry okay the the last one which says improve athletic systems and communic I have no idea what that means either um in our athletic department there's there have just been some frustrations I'll be honest um with either communicating with a a part-time athletic director we just hired a new athletic secretary and so some things fell by the wayside and we want to make sure that while we're focusing on academics Athletics is a huge component of what we do it gets kids involved and engaged and so we're working on streamlining the communication systems I only have to so out of our 10 sports programs um and then there's some boys and girls included in that most of my coaches are off-campus coaches only two are on campus so working out a system to make sure that they get the information that they need especially with banking um and just making sure that they're properly trained we're working on stream streamlining having actual systems in place not just kind of institutional knowledge what's been passed down we're formalizing it more going to document the process for doing with your coaching staff and which will then make it hard copy to make it easier to evaluate yeah and also helping my athletic director um the athletic director should be the coach of all coaches and so I want him to take a little bit more lead on what the direction and create a vision and a direction for Athletic program so we're gonna be getting more into the management that's super thank you you're welcome [Applause] thank [Music] you so after the goals is a section that has a letter that all staff received near the end of the week last week karon worked super hard to get that out about orientation so on July 31st our all District Welcome days you you'll have you see the letter that the staff received and then you see the schedule for that morning and as always you're invited to come to particip participate in as much or as little as you want because we all know that bloodb pathogens is super riveting and you wouldn't want to miss that training will it count for the one I actually have to take yeah well it counts here so that's just to give you an idea what that warning looks like and then on the back of that page is the detailed calender of events between now and the first day of school that you may be interested in a attending we didn't include everything because we didn't think you wanted to come to like restraint training or CPR or things like that but we did includ in two of the things that I think you'll be the most interested in are uh Monday July 22nd is the new teacher breakfast at the high school so check-in starts at 7 The Breakfast really is 7 to 8ish and then we do other orientation activities with the new teachers that's going to be in the culinary room like usual except we're going to eat on the patio this year weather permitting and it would be super awesome if the weather didn't permit and we had to scramble just somewhere dry but you know we'll hold out hope and then the other one is of course the July 31st date so those of all the things um we have this coming Saturday is the um the backpack giveaway we've had about 500 phone calls go out that's by invite so we can make sure that the students who need the backpack school supplies first day of school outfit underwear socks hygiene items that they all have access to that so that the calls have gone out for the invite for that our Kegan training which is instructional strategies will actually be taking place at the Grace Family Center at where we had our May 29th typically we have it in the cafeteria at HMS but the HMS kitchen is getting new flooring so all the cafeteria equip the kitchen equipment will be in the cafeteria and so we don't have anywhere else in the district large enough to accommodate the group so we'll be where we were at together on may29th um so that's in a small building the front yes sir yep so and then you'll see um we have our new teacher Academy is extended over four mornings and bry's got her kindergarten jump start going on in there so we can get all the kids assessed who are coming to kindergarten so and then I did put all the meet the teacher events on there for you in case you want to wander the campuses well kids and parents are wandering the campuses meeting the teacher so those are the things that are coming that's that's a small list of the things that are happening in the next month do you happen to know where we are where we're at with the back to school Fair do we have all the we have all the needs met for the kids so we have um adequate supplies for all of the students who've been invited Plus we have more so what we do is on that day this week they're already starting setting up in the gym and they like kind of pick away at it all week um we have many community volunteers who come and help you're welcome to drop in anytime during the backpack giveaway on Saturday or to come and help we have transportation there because we've redone the bus routes so the new bus routes will be going up on the website this week but people could get a hard copy also forms that they may need to fill out we have translators there um but they'll everything so what happens is they check in they get a sticker that says about like the kid or the age group or whatever they get the backpack with all of the stuff that's the right thing for their age group so we have adequate for that then we do have um plenty of other supplies for walk-ins a lot of times after meet the teacher or during that first week of school we especially get high school kids that need supplies so we're poised to meet that all year long Lory shops every sale and so it's a um it's an event sponsored by Chino Valley Education Foundation for our students in need so other questions about the upcoming events okay so construction projects so hbac is underway at Tech they've been ripping around over there all summer it's been interesting getting in and out of territorial so far this summer with all the construction on the road the really nice thing is the road's wide enough for a bus and a car now so that should cut down on um a slight amount of first day frustration um we have the we're waiting on the Portables to be moved to the school sites with which would be Tech and cbhs um Ed said that they're breaking down the Portables at Del Rio today uh they were there today they have the skirting done and they've already separated both Portables like apart from each other so I expect the end of the week they going to be Haul on those things ripping down my fence and haul on those things those are scheduled to go to cbhs as far as we know so those will go um out here sort of near the tennis courts just east of the tennis courts is where they'll be at cbhs and then um we have the Portables at our HMS scheduled to go to Tech right now the office at HMS is currently in the Portables Caitlyn's got the world's biggest office right now size the classroom and U she'll have to give it up go back to her cubby hole sooner or later we were waiting on um final notification firm school facilities board for building renewal to replace the ceiling tiles and the light fixtures and the offset HMS it's been on hold because they were waiting for new fiscal year to roll um new fiscal year is rolled we are not counting on but that they'll be in there before the first day of school no promises we're we're hoping otherwise she's not really in the back 40 but she's you know out there so they're out there um and then we so once that's done then those Portables will go to Tech the wood shop expansion is underway it's looking really good they're creating the exterior to look like similar to the rest of the HMS campus and there's a little HVAC that we're waiting on to complete that wood shop expansion you'll remember that we had a large Grant from Mountain Institute to expand our wood shop there and we also had a large Grant to enhance our Robotics and unmanned aircraft system program at HMS so all of the things have come in for that and we're hoping that the wood shop will be done before school starts it's it's the agback piece right so and then we have the final going in or the new flooring going in at the kitchen at Territorial and HMS those are scheduled to start later this week um moving the kitchen equipment out into the cafeterias redoing the floors in the kitchen because the old vinyl super old was cracked and water can can grow stuff can get underneath so that's what and what I wanted to say was that John Livingston and Chris Sheriff were totally dog with a bone I sat in on one of the phone calls with school facilities board and that flooring alone they were able to get it at zero cost to the district and that is a huge accomplishment because it's something one of the questions always is what have you done to maintain your flooring watch it so other than that but they were open to replacing it and at no cost to us and I every little bit we do that school facilities board pays for saves the district tens of thousands if not hundreds of thousands of dollars so that's something I want to celebrate this month is that in the spirit of our together theme John and Chris have worked extremely well together if if they could not work as well together as they do we would not have all the projects underway that we do so kudos to both John and Chris so nice any questions all right well thank you welcome item 7B Financial reports for June 30th 2024 Mr Livingston yes uh board report I I've got just a few updates on expenditures we have until the and little bit on Revenue not a lot on Revenue we have until the about the 10th of September if we have late revenues coming in for a project we could still Place those in the 2 for Ledger Ledger for the year Clos June 30th we can still pay bills for sure up until about August 20th and then the County Schools offices you've had enough time to pay for goods and services received by June 30th so this is the one of three reports you'll get that I've given you tonight this is an actual date with our our transactions and the County Schools office transactions that ended calendar-wise chronologically wise June 30th there will be more activity in this ledger so you're going to get at the at the August meeting you're going to get another June report for the 2425 year and you're going to get July expenses for 2425 report number one and you're going to get report number 13 for the 24 year in the September meeting you're going to get an August report for 2425 and the 14th one for the 2324 and then as we get into October we're going to roll the cash and close the years so this is where we are right now uh expenditures if you look at our beginning page there as of the month of June as of that date June 30th on a budget of 20 million expenditures of 19,1 18,000 those have already been reduced because we know we have cash short funds so those expenditures are continuing to drop if the money has arrived for those funds they don't have enough money and they're probably going to fall expenditures are probably going to fall to Ballpark 18,9 918 m950 which will bring around that 1 Mill million 1 million 50,000 carry forward into the 2425 year which we definitely have budgeted for the 2425 that does that mean our incumbrances will increase that same amount so I'm just talking about expenses for last year now yeah so these these so incumbrances let's let's see so the 456,000 right yes expenses are pretty much done they're pretty much done for the 24 year there's still that amount as of that date but uh yes those are going to fall at the same time those are going to fall incumbrances um because just remember when we have a a purchase order for $310,000 for APS and we spend 246,000 that other 65 has to be incumbered so things like that that we always budget a little bit High because we don't want to be caught short those will continue to go down yes sir absolutely and then the other good news is that as we we get these cash short funds like the instructional Improvement based on Indian gaming casino revenue uh we've got 40 if you look on the cash report here towards the end we picked up $ 4,531 total we're going to get another 55,000 fall park that's what we've been getting for the last sever years so once that final revenue is booked in that fund then we can move some eligible costs in there that have already been paid in m so that takes the M expenses down while the incumbrances go down at the same time same way really I wouldn't have put in the 2425 budget 1.1 million of carry forward unless I was pretty sure we were going have pretty much that so we're not there yet we're still waiting but it's coming so great great question yeah that's that's good news on uh Capital you look at the capital budget $2 million for the year end of June 30th of 24 expenditures 1,380 same things happening 468,000 encumbered those are falling as well we had some things that we were we were looking at there but we don't have final expenses it's coming and then you see the 416,000 we spent in the 620 fund at Jason ways we could have spent right up to our budget up to our cash 524 but cash as if you go back to the cash report we ended the year in 620 fund that we could start next year with because it all carries for 278,000 use for those projects next year for the adjacent so we add the 350 to that 350,000 takes us up to about 620,000 for cash in that 620 fund we will not touch for anything until we bring it to the board and let you know what we're going to do for selections for contractors to re repair or either curban Gutter and I we've heard kbon gutter may be involved a little bit over territorial we're not quite sure how that's going to fles out yet we know there's going to be some some Street Firelane access over here to the Northeast if we get that grant for the co housing project north of softball field and we know we've got at least 1.3 million already on a quote we're going to act on that or St slurry chip seal and and Chip sealing projects just to throughout the rest of the district for for Fire Light so there's a a quick look at cash and expenditures uh within budget and then these will be again unspent budget balances roll forward into the next year any questions so far I got a couple funds I'd like to highlight as well okay so I'd just like to highlight highlight a couple things here if you go to the page it's called Cash balances and it's about the sixth page in your document and there's three pages there page one two and three that ends in the lower right corner 5.6 million 5.6 million that's page three you find that little I'd like to just highlight some of these funds that are brand new for me so so even though uh you know we've heard that the maintenance director and I trying to get some things done there's things that we have no clue we're we're so busy doing other things but thank goodness for us we've got superintendent Daniels here that just never stops looking for new money for the district so I'd like to just I'd just like to to highlight a few things here so if we go down to fund number 338 on page one you see some activity there and you see the uh expenditures there of the 32,000 expenditures page one yeah right right here 338 page one you see those expenditures we had to uh the expenditures to that 32,000 that was a grant that again that we had for the district for nurse Workforce and Equipment that's been uh received and booked by the district that would not have happened to this event would not have happened to that 32,000 without this Grand find so thank you thank you we go down to 370 let's no more else on no other ones on the first page there let's just keep going down to the second page fun 475 this is your Grant we did get from Mountain Institute and we had to prefunding because this took a little bit of time we had to put money into the account we'll get that back into our own account and then we got money from Mountain Institute to pay for these things so the 40 4169 692 you see um that was the expenses from that account and now we've got most of that back already from m Institute superintendent Mountain Institute is actually a school district you probably know that and they have several teachers from different areas they provide VOC programs County so that's that fund 477 next door of 148,000 you know I'm gonna have to think or 77 making me think uh about what that one is actually the 148,000 of cash and 89,000 I'm GNA have to get back to you now that's a brand new fund we've done nine new funds this year U 483 we know is school resource officer and 483 we've already spent the 111,000 and that's gone up just a little bit U and we've got that yet to recover so that was you know we have four full-time school resource officers now two from this grant one contracted and one our own employee then we've got one in District and then we B one given to the district from localino meeting so four one to four so I'm amazing uh then we drop down to let's see 531 is the mentoring Grant 532 is a 30,000 you see the revenue came again from Mountain Institute way to way to go on that one 534 is the cougar Camp you see those expenditures 11,610 and fun 534 uh and then 537 look at 537 uh that's a fund you probably didn't even know about and that's a hungry kids grant that we did this year and we bring in food from a Mojave vendor in over in Kingman Cisco and we bring in food and I can't even measure how many meals we've delivered to local kids over 100,000 over 100,000 weekend meals the district has been a great partner for the foundation um it's enabled the foundation to obtain product at a lower price because of the aspa Mojave contract and then the foundation um pays the bill when it comes to the district so it's been a great partnership but we've done over we did over 100,000 weekend meals last year I presume this is a new funding St because you show a zero balance right brand new this year brand new this year and 477 I just had to pick a second 477 is a high cost extremely high cost student fund from the state for special ed students that we we Outsource to a private provider in presc so that's a high cost student fund one more to mention here is a 580 fund that's brand new this year and this is the revenue that my partner here right next door Miss wolf gets the the pleasure of collecting every month so that's our that's our teacherage fund and you see the $ 51,4 that we've put in there that's from monthly rental since we started renting maybe the first week in October yeah that and then there's no expense so that $181 expense was us basically paying some APS bills on all the units for a month or two and then one or two right now and then when people leave we have to pay their APS to make sure it stays in a not goes into aers so we have about 42 maybe 43,000 you see the cash in there 49,679 th000 that we got when we borrowed $930,000 from a third party finance company we pay 138,000 year on debt service so that's not that's not Revenue neutral now but after 10 or 15 years or bringing in 40 or 50,000 rentals we'll we'll be able to really reduce the district burden for that 138,000 service and that was designed when we designed the various fees uh for the occupants of those units y we're keeping them we're keeping them steady and no plans to increase the monthly fees right so that's another good news funds think about one for a second any questions on funds or fund balance or no I'm okay put you on the spot next month though okay thank SP the whole month going to this just what she has the nastiest question ask okay I believe Mr F has a question I'm really curious about that 100,000 me in the last year um that otherwise wouldn't have been there on the weekends and if there's any measure for any other impacts positive or otherwise on our kids and our burning going on in the district are there is there any way in which to see determined or have determined uh other positive effects so and I just want to stress that it's um it's a reimbursement account like it doesn't C like the district doesn't spend any District money on weekend meal bags that's all Chino Valley Education Foundation funded um so Lori Marley actually tracks attendance discipline grades attendance at Friday school um academic achievement of our homeless students and students who receive meal bags is not just our homeless students but students in need who receive weekend meal bags um overall our students who receive weekend meal bags have better attendance fewer discipline infractions and made G greater academic gains this last year because we do um we have reports that we do for other granting agencies um based on the results of how the money was spent so today I an um for example dignity yrmc was a $10,000 partner to the foundation that helped sponsor the bags of hope that we did at Christmas time and so those were some of the stats that were provided today to yrmc it does have a positive effect on enrollment like continued attendance no 10day drops and academic achievement it was really impressive actually at Del Rio our weekend meal bag recipients um the students made more than double the academic gains that the general education population made W respond with one thing to so you've probably heard of our or seen the posters for our summer feeding program for national school lunch and my understanding is that started about the 1 of June somewhere in there and we know people can show up at a window at a site there's two sites I high school and territorial grab and go at cbhs and congregate where you sit and eat at Delio so they they show up and that's only for the summer so we have quite a few people taking advantage of that but this program that we're talking about in fund yeah hold on now three or 537 goes year round it goes during the school year okay during the school year so they so we' kind of got Bounties in throughout this and we run an emergency food pantry in June and August on the second Saturday of the month that is a result of our Chino Valley food neighbors program a program of the Education Foundation as well and that program has done six about 45,000 pounds of food out through the emergency food pantry over the last fiscal year and that's every other month so that but yeah okay so there were six time six times was open or five times six times six times the next one is the second Saturday in August anything thank you thank you Student Activity report though okay we can do that keep you on track so so these uh these Student Activity funds uh are raised by students with approved applications and we know that the middle school did some of these back in March got five or six approved and we see that the middle school has really the only expense the month of June here that's $ 6581943 camp or one of these campway I think campway and then I always get involved because it's an off-campus event and our insurance company issues a Certificate of Insurance as if it was happening or was taking place on campus and it's it's something that's kind of cool to talk about because they always ask me will there be a climbing wall above nine feet will any part of the student's body be above nine feet and uh I always say no and and I hope that I'm always right so liability goes that high too yeah so so that's there we go that's so that's the only real expensive fantastic thank you item 88 through J is tonight's consent agenda um seeing nothing being removed from that I entertain a motion to approve tonight's consent agenda and I'll second and all in favor I thank you item 9A tonight's Personnel report Miss wolf Miss Daniels um you should have received a supplement to the personal report um and on our personal report we have one new certified staff member two new classified two resignations two declined offers two certified changes six classified changes 12 coaches is 39 extra duties and 159 time sheets can you tell me on the supplement number nine what the hard to Bill position was um was in um um a special ed at one of our sites at at Delo sorry special at Delo and Justin talked about the summer curriculum work if you look at those time sheets the 159 the majority of them were for some very specific kinds of work on curriculum pacing guides assessments and things like that this summer and we used Esser the some of our remaining sr3 funds to pay those time sheets which I think came in just for curriculum work a little over $60,000 so we were using some of the last of that grant money to improve instruction going forward yeah for sure a mass so miss wol yes can you report on why people who were offering a job turned turned us down they were um par professional positions and that the position that they had um um initially told them that they were leaving offered them more money oh so they decided to stay there right any other comments or questions then with that if we could have a motion to approve tonight's Personnel report and supplement i v we approve tonight's Personnel report who the all in favor I thank you of course item 10A now let's talk about and approve the $350,000 adjacent points ly so to to put it in perspective if you're a homeowner in the district I just went back to these numbers um and for the years that there was a $100,000 Levy that we were bringing in um if you had a $100,000 property let's say your Levy would have been about $49 this current year just ended the levy went up to 93 it went to 9330 for that $100,000 now if you're going to adopt this tonight and the levy goes from 250,000 to 350,000 that $100,000 that assess value home would jump to $127 for every 100,000 assessed value so if you got a half a million assessed home 127 * 5 about 640 if your home's assessed 250 it's about $283 per year so that's that's and that's going to bring in that 350,000 that we add to the 278,000 we ended last year with which gives us about 630,000 next summer we know we have to have contractors here on site hopefully like May 31st because they'll probably have two or three weeks for the work to do and hopefully by then we'll have funds approved for the housing project e so they can just do everything at once and get I don't know 15 20% of the work done here but hopefully all the work done there while they're here any additional questions all right then seeing none this is an action item we can have a motion I move to approve the $350,000 adjacent ways Levy second all in favor I I item 10B is the approval of the 2425 District expenditure budget all questions were answered last time anything else from Mr Livingston right seeing none sorry to burst your pule seeing none um well entertain a motion to go ahead and approve I will move to approve the fiscal year 2425 adopted budget for factors provided by a school Finance unit Factor base level and student average daily membership counts will result in further revisions to be required second all in favor I I item 11a cvhs student handbook update Miss hello um so you should have received several pages from our handbook um that had some highlighted portions so I'll just kind of Hit the highlight the highlights the highlights of the highlights uh we clarified and and earlier last or at the end of last school year we talked a little bit about our concurrent enrollment process and we refined the enrollment process um because we were not being financially responsible we didn't realize we didn't know what we didn't know um but holding kids accountable for college so if you get a DFW or Y for a YC class um we are charged for that and so well we autom atically help students who are in in any of the dual enrollment programs uh that Yi has but we do lose money if a kid fails or doesn't receive a a c or better so we clarify the process we have an enrollment form now our requiring parents to be a part of the process and we've talked with YC so we've clarified that for attendance we are just trying to educate our parents a little bit more on the importance of attending school I think we all know that but at the high school level we do get deemed a little bit more because every period counts against us so a kid who misses 10 or more days or sorry 11 or more days is deemed chronically absent and that can happen six times a day so every class matters and so we just wanted our families to understand that but also clarify what an excused absence is versus an exempt absence code so a field trip um or a medical coding is exempt like it's neutral a lot of our families would call and say hey my kid is sick and that's okay um but we we need to start coding those as excused and after a certain amount of excused absences a student is at risk of losing credit so their seat time that's a requirement if students are not present they cannot meet the minimum seat requirement and they're at risk of being denied credit and so we want to educate them try to get the information out way ahead of time and help them understand uh what that really means a loss of credit we had a couple students last year where we literally had to go back to their transcripts because they did not meet the requirement not many but a couple and they ended up with FS because they didn't meet the they had like 36 26 36 absences so unfortunately U there were a couple of students who separate the ramification so we don't want that we're trying to get the word out for discipline uh all we did was just restructure all of we reframed it a little bit categorized it into uh minor major and Urgent this aligns with a multi multi-tiered systems of support approach which is a we call mtss framework and there's supports for academics and their supports for behavior and they're tiered um and so tier three behaviors are considered urgent tier 2 behaviors are considered major tier one are minor um and then we provided a menu of possible consequences that could happen depending on the number of infractions or um sometimes a student has an infraction in August and then they don't have anything until April and so we wanted to provide a little bit more wiggle room to keep students in class because our job is to educate them but also to make sure that we provide a safe and secure learning environment um so we've expanded the options for long-term suspension it's no longer just a oneandone um and also we're trying to educate our parents on what long-term suspension actually means because a lot of times at the discipline hearing they didn't understand that their child is going to be withdrawn and now it was and it it was up to them to find some kind of educational option typically online um but we want to try and keep them at school so if they have uh one of those major infractions they're allowed to stay but they'll receive a 10day suspension we give them another chance on the second infraction it will move to long-term suspension so we're we're trying to keep more kids on campus but also discipline and then on our diploma criteria that I presented earlier in the school year we actually want to exclude the require reement of students participating in a PSAT assessment it's not a required test um and I don't think that it needs to be a requirement to receive that particular diploma so I was wanting to exclude that requirement and finally we'll make Spanish translations available to our any questions yes please please go for it okay um actually very well written I I thought it was tremendous change from what we've had in the past but I have two comments first on page 31 second on page 32 page 31 and this is going to sound strange coming for an old engineer I have a gramar gamical suggestion okay on the line that says depending on the reason for long-term suspension the following stipulation may be applied to students and I suggest add the word when returning to Chino okay would have thought okay no because it's true they will be eligible to return so just just clarification now the next page uh and that goes to the uh minor behavior incidents prohibited items on on campuses uh first I don't see any mention of cigarettes or ecigarettes prohibited on campus are they all per no no no um they are it is in our it is considered it's not minor that one is a major so major would be like tobacco so any tobacco related electronic cigarettes both well tobacco and ecigarettes okay it wasn't mentioned in this list of of minor so you're saying those are major offenses page 33 page ilicit illegal yeah it's considered a controlled substance position good okay now why can't you have a cell phone with you you're allowed to have it absolutely you're just not allowed to be using it in the middle of class it doesn't say that it says prohibited items on campus so shouldn't it say use of cell phone that be a minor offense um I we could change the verbage it's be but during the class so we have posters and we talk about that on the first day of school during our handbook assembly what using those devices mean because it could be confiscated it could be considered a prohibited device or a prohibited item Just Like a Knife you don't have to have it you don't have to use a knife but if you have a knife on campus it's prohibited yeah I I guess I'm still confused um because it says prohibit it's under the term prohibited items on campus including but not too so it reads it says a cell phone is a prohibited item I agree so you would want clarification just say use of cell phone or something okay no I see lots of phone calls without right now say asking why their child can't have a cell phone in their back no I get it okay we can clarify that yes and I think to that point so the state of California has banned all cell phones on school campuses and we districts in Arizona have be have begun Banning them as well Apache Junction banned them at their last board meeting and so it could I so because of that it could create some confusion since our neighboring states ban them across the whole board and then districts in Arizona are moving that direction too sooner or later we know we're gonna have to deal with it but not today okay well if it's okay just add you so there and I think it my standpoint it be clarified got it like anything Mr all right this is an action item if we can have a motion to approve um the VHS to the handbook upate so moved with with the U yes suggestions the grammar and then the clarification and I will be happy second well in I of course please remain um item nine or I'm sorry 11b is our 2425 calendar change for cbhs so we are proposing to just move to two semester exam days um in May that's what we had but for some reason in December it was a thre semester exam schedule so Wednesday Thursday Friday it was a 1 second third fourth fifth and sixth um lots of folks prefer the three-day uh with timing and the amount of time that kids have in class and just idle and then also with the 10 to 15 minute break um idle time where it's not lunchtime but kids are everywhere on campus for this 15 minute nutritional break it was a bit unnerving um so the the times that we start and the times that we release will not change they are actually the same exact time um 8:25 to 12:40 and that includes lunch um kids who don't have lunch are able to leave if they have a vehicle but um we would just like to be consistent and only move to one exam schedule again an action item I would move to approve the 2425 calendar changes listed I have a second all in favor I thank you item 11c transition to [Music] traditional well I would I am requesting today the board to approve transition back to traditional grading I sent out a survey out I think you can see survey results survey out to parents students and teachers 78% prefer traditional grading that went out in the spring um 66 responders indicated traditional grading had more significant impact on their child's education and their academic progress um I can just see from the past year it wasn't working so I appreciate what you shared today thank you for that I appreciate that um so I just my proposal I can go a little deeper if you want any questions I like Jamie's kin's new best friend questions comments okay on agenda item number 11 C I move that we approve the transition to traditional grading at H second all in favor I thank you go home and tell your daughter yay and we did vote to we tried to see if we could vote multiple times but only only let us one time all right item 12 a uh cbhs Athletics and Charter Schools you're not Mr D no but if it's okay I'll just read exactly what he put on okay okay and these are two annuals we present I'm new so I just learned that we present these to you guys each year so a student who is enrolled in an Arizona and I also want our communities to know this a student who is enrolled in an Arizona online charter school and who is domiciled within the attendance zone of a member School may be allowed to try out for the inter Scholastic Athletics and activities on behalf of the member school if permitted by the member School governing board on an annual basis prior to the school year the member School governing board shall deter determined by formal board action whether it will permit online charter school students to trial for in Scholastic Athletics and activities and said board determination will remain an effect for that school year Athletics at China Valley High School is an extension of the curriculum and culture the high school administration strongly believes that our student athletes need to be part of the school population and our goal to develop leadership skills student athletes participate in classroom and school activities and it is vital to building these relationships with students and staff the China Valley High School administration athletic department and coaching staff is focused on building a culture of respect accountability perseverance through daily engagement within the school setting examples of cultivating these strong characteristics include daily attendance reports monitoring of grades and everyday communication to staff the high school administration is also concerned that online Charter Charter School student participation in athletics and activities will drain resources from the school district the China Valley High School administration recommends that we do not allow online charter school students to participate in athletics and activities at the high school the only online students who will be allowed to participate in cbhs athletics will be students who are involved in the Chino Valley Unified School District online program I will be the first to say that I have always supported this I am a firm believer that to be part of a team you have to actually be part of the team and that goes for the entire day questions no all righty I'll move to approve the uh CB USD that that CVUSD will not allow online on C cbhs students to participate in athletics second all in favor I thank you uh the next is about homeschooling and Athletics similar but I'm going to read it because I again I want everybody to just understand what we're talking about also Mr say sens his we sorry could or to have a family emergency okay a homeschooled student is a student that is being taught by his parents or legal Guardians the curriculum that is being used for education has been approved by the superintendent's office of Education in yabai County a student who is enrolled in a home school setting that has met the requirements of the superintendent's office and can provide a certificate as evidence should be allowed to participate in sports at cbhs sports give students the opportunity to grow and build relationships which will better prepare them life Athletics at chin Valley High School is an extension of the curriculum of culture the high school uh the high school administration strongly believes that our student athletes need to be part of the school population and our goal to develop leadership skills student athlete participation in classroom and school activities is vital to building these strong relationships with students and staff the Chino Valley High School administration athletic department and coaching staff has focused on building their culture of respect accountability and perseverance through daily engagement within the school setting examples of cultivating these strong characteristics include daily attendance reports monitoring grades and everyday Communications with staff the China Valley High School administration recommends that we do allow homeschooled students to participate in atletics and activities at the high school I want to distinguish carefully between the difference between the two yes so online Charter High School students that Charter School receives funding for those students a homeschool Arizona statute says that students to our homeschooled which that means they're not enrolled in an online program or with a formal school that receives State funding State Statute says that we have to allow H school students to participate so not only in athletics but in extracurricular co-curricular we have homeschool students who come for band we have homeschool students who come for our CTE programs we have homeschool students who participate in athletics what we've learned losses were compelled to do that when they're not attending another school that receives funding from the state of Arizona something um interesting about that is over time we've had several families who children have started to participate in athletics whether it's at the middle school or band or other things who by the time they're in high school their students might start taking one or two classes on campus a day a lot of those kids end up enrolling full-time with us because exactly what um Justine read they become part of the culture they want to be part of the they're part of the team they get to know the kids they get to know the staff and they want to participate fully in what we do kids who are attending online school spend all their time with the online school that school is getting funding for them homeschool students the law says we have to allow them to participate so just to offer that distinction since Arizona has lots and lots of schooling options and the one thing in here is that they have to have registered with the county school office office as a homeschooler in order for and we have to take that affidavit so the this confuses me a bit um why are we join the get on the bandwagon yeah so why are we making a decision or what why do we have to approve this we affirm it every year we just affirm it and isn't it not true that homeschooled students are likely to be receiving State funds now yeah depends depends on the homeschool students so if a family is receiving an empowerment scholarship account for their student they lose the empowerment scholarship account if they enroll them in a public school for any portion of the day including extracurricular activities that one is the the county Esa does not recognize them as homeschooled they recognize them as empowerment scholarship recipients and they don't receive the affidavit they're not legally homeschooled anymore what you're saying County school office made the distinction yes so this not apply I got it so they would be able to receive I got it correct and um we had a situation with um Ms last year where a student had home school prior they were not um Esa recipients their student came to school one hour a day to be a partner with Unified Sports and wanted their child to continue to do that the minute we added them on the roster they were notified that they lost their empowerment scholarship and school said hey do you still want to do this and they said it's more important for us to have the kid involved with unified than it is to receive the money we didn't take it in a p we'll do without it because we want our kid to have this experience yes it's um Arizona has certainly might the waters I think the distinctions were made C though way affidavit is the is the key so we'll take you but you got to have the affidavit okay thanks uh so okay your turn okay someone's turn well my rather last a read this one Ona item 11b I move that we approve to allow students that are homeschooled to participate in athletics at CH Valley High School second all in favor I I item 13A first reading of revised policies DB annual budget it actually is our second reading but we're bring it back to be the first Tre correct yeah last month we looked at a preserving a 4% carry forward um in the m&o budget what we found was that we needed to clarify the language of the um policy revision that we were bringing to the board and that we needed to make sure it was on the right part of the policy manual last month was probably a little bit of a rush job and so we've clarified it it spells it out nicely um it's in the right card of policy manual so here it is as first reading and it's a whole lot longer and more detailed but it fits the bill a little bit better right well with it being a first reading there is no action to take on that um items 13B is second reading of our technology resources and instruction policy number J J in D do we have any questions about that I know last month um I think Peter asked the question about Ai and what that looked like in the classroom and one of the revisions of course you know is just to keep up with the times because the language for tapes CDs and floppy discs was removed the language for AI was inserted um and then I just wanted to point something out the Forest Fe Management Association of which this board and District participate has set aside a substantial amount of money for professional development for schools as it relates to the unfolding world of AI wow so I just because since the questions came up about that good parts bad parts right um you know we've screwed around with it a little bit at home hey you know create a form for blah blah blah and it's amazing how much simpler life is um when you can just tell the computer to do something this C this makes a lot more sense but know G to be a question anywhere do we Define artificial intelligence no because well it's like a little defined in here but truthfully it's such an unfolding that's my problem I my wife and I have these long discussions at home even about you know what is it that we're going to be subject to and you know what is it not and that was the only real thing know the language is fine but I'm just curious to know as anybody you find anywhere really what we mean when we say artificial intelligence no I had to ask a question I bet that's all I needed to do no thank you any questions I'm gonna attempt to bring you an answer next month would you I would appreciate it well and I would I would tell you that so we so Joe who goes by the nickname Deco do you want to give us a wave back there um Joe is our new um streamer and Technology Guru in the back room he works for Yavapai County in their its and um Joe streams Board of Supervisors meetings planning and zoning and all that stuff I told him he would find this far more riveting um but I I would say that the county is scrapping with the same thing with AI all over the board and and every government entity every employer everybody we're all struggling with what does this mean and what does it look like if you don't get into Zoom meetings The Washington Post has a wonderful series of Zoom meetings on all sorts of topics which are free you just you'll answer it and then all of a sudden you can watch these and they've had several on artificial intelligence recently and I'm still more confused that's why I had to ask the question tonight because they're not answering it either what is the breadth and depth of what we mean when we say artificial intelligence I had to ask I'm sorry that's okay I plead ignorance okay well this is an action item so someone would like to make a motion to I guess I to I think you are okay I will on agenda item number 13B I approve the second reading of policy I JN DB use of Technology resources in instruction so all in favor I good night ladies and gentlemen see you next month this is the this is

uh to take this act I thank you and again to everybody who just logging in I want to to say thank you for uh taking the time out of your day I know this is a little bit of an unusual uh break in your day but um from time to time uh in order for us to access certain accounts um and to have an authorization to uh to do banking to do transactions um we have to do signatory changes and so because John Spang is is has left as of June 30th um we needed to add myself onto many of the accounts where there was only one signature so that someone is always able to access uh and and do the transactions with the banks and so um in the on the invite you'll see this document here that just shows you where the changes are so for this particular round and again we we do this from time to time um we we've done we've had a big signature change earlier in the beginning of the year and then this is more of an update on certain accounts so the green shows you where I've been added uh to replace uh Mr Spang while we're in this interim period and Mike Weaver is is also added in on some on many of the accounts as well so it just allows uh a second person to access the accounts and it's just pretty standard practice uh for the most part and it usually only changes when we have changes in Staffing in personel and so it's kind of a hullo with all the different banks and uh the accounts that we have to go through it's a paper Shuffle here and then we work with the banks but it does require board approval uh which is why we asked for everybody to get together today to help us approve the signatory changes uh for this round does anybody have any questions I do yeah yes so uh Cara thank you for the um the document I'm just GNA pull it up so I can read it a little bit better oh I understand I'll a little bit how's that I have it um so I understand um your um name being placed in the green sections that previously were um from the accounting department I have a question um about the uh rest of the document though and so my my question question is is um is it typical that most times the principles have the um the authority to sign for their individual schools uh yes Mike Weaver might be able to you know answer more specifically no it's just a it's just a question and generally yes my question was about Mars Street school and region Endeavor moris Street okay so Katina and then Carrie Johnson is the is the backup for moris Street and then reach and inav we just have the one for reaching Endeavor yeah just the one right now so we're in transition there okay so would that be uh just in case would that be your name as the backup until back yeah so right now it's Mike shyen is the backup over there and we don't generally have it's not a it's a very tiny account it's not a huge account so they really needed something right now we could cover them um you know in other ways so it's not super significant the ones where you see my name on here state and federal project ed Service fund um FSA account those are kind of really big accounts where you know if if Mike's away on vacation or I'm away on vacation or something happens there's a there's a backup there so that the all the cogs in the wheel keep keep moving in the system we don't hold things up unnecessarily but um we you know we an at having um you know that filled in for reach and Endeavor and then what was the other one you mentioned um I moris Street so um you I I do see the principal as the number two yeah usually usually the principles well no Dan Donovan's listed on number two it doesn't doesn't the order the order doesn't matter yeah okay it's not like one supersedes the other if that answers your question yeah no perfect yeah and and same thing for Westside so we hope to get that that that backed up as well but the big the the big primary ones right now are the school lunch program the all you know the big things that are still moving very quickly and and need uh need attention right thank you you're welcome Teresa ah thank you Gladis I just wanted to I think a couple years ago we gave the principles the their own little budget is that what that is about Cara so that it didn't all have to go through the central office uh just to expedite payment on things so this is this is a little bit different and so that's there's Student Activity accounts and then there's there's like a school account Mike do you want to explain the difference help us out with it yeah so the um you'll see here there are many that they um Denbury high school and then some of them have the individual sites those are Student Activity accounts um and th those are managed by the sites themselves with the usually like I said the principal as the main signer um the the budget that we give to the individual sites um it comes from the operating budget we give them um things that are not centrally allocated um like supplies and expenses um so those are the the two different um the two different types of accounts thank you those are like those accounts that might just reference are like the SEC school secretary can order supplies it doesn't necessarily need to be a school principal whereas the Student Activity ones that are listed here are need the principal to sign off or they're designate right any other question um yes so for um I'm I'm looking at your list I'm sorry I think it's Rogers Park Middle School yes should Dana still be on there actually no Dana should not be on there that's a good it's a good pickup Dana should not be on there yep Dana should not be on there okay we'll have that removed okay thank you m so um my question would be once we give you permission to put your signature in this place in the place does any of this information goes to the state or just stays within our fing cabinet or or wherever you want to file it it it gets registered a lot of this gets registered also with the banks um and then when they you know they collect like Student Activity accounts and all the the documentation that goes with it that goes to the the city and the Auditors they'll have access to this so they'll see who is you know allowed to be on which accounts but I don't think this list goes to the state Mike is that correct doesn't travel Beyond Danberry okay yeah it's really more for the banks for for who's able to access these accounts okay okay okay any other questions seeing none uh Teresa would you make the motion please sure motion that the Board of Education approve and authorize a change to signatory representatives for dber public schools and damry school lunch program in accordance with attached exhibit 24-1 145 motion made by Teresa could I have a second I'll second okay second by Kate are there any other question seeing none all in favor could I hear I I I motion so car I need a motion to adjourn unless the superintendent have something else NOP that's it and again thank you so much for taking time out of your day I know you're at work on your lunch or with family so thank you I need need a motion to adjourn then thank okay move by lawen second by second when

e e e I'm just figuring out if you have a quorum give me one second I believe you do well actually I think you'd need four voting members for a quorum and unfortunately Mr karski is non voting so I don't think would count toward your Quorum but I could check your bylaws I am adding Lori now as a oh great okay then you will be able to start the meeting then all right let's start we've got two projects to review today so we're going to be here for a while hello Lori um so I will call the meeting to order welcome to the Wednesday July 10 2024 design review board meeting public comment is by Zoom or by phone by calling 8778 852 5247 or this information is also available on the published agenda in the public record in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel 99 and online at www.a2gov.org slatch CN the volunteer resident design review board appointed by the mayor and confirmed by city council Fosters excellence in an Arbor's built environment design and advises applicants on meeting downtown design guidelines first the applicant presents their proposed project for 15 minutes then the board discusses the design after that members of the public can comment for up to three minutes each so Hank if you could call the role please certainly chair Perkins here Vice chair Singleton here noting that uh board member Burns uh uh advised she would be absent in advance um William Kinley here uh me board member Mitchell here uh board member Ramson here and board member karski here you have a COR all right thank you for that um so between my script and following the uh actual agenda I've got so darn many windows open it's not funny okay so we are on to approval of the agenda um if I could have a motion in a second please so moved support moved by Wendy and supported by Bill uh any discussion all those in favor signify by saying I I hi hi is approved and then on to approval of the minutes these are the minutes from the June 12 2024 design review board meeting uh they're also in they're in your packet um so if I could have a motion in a second [Music] motion to approve or second whatever you need motion by Lori and seconded by dick uh any discussion on the minutes all those in favor signify by saying I I I those oppose same sign the minutes are approved um we are on to public comment uh Britney it looks like that's uh in your court right now do we have anybody who wants to speak yes we do give me a second and I will allow Jeff and Christine Crockett to talk could you put up a timer for us Britney please for three minutes yep doing it right now thank you hello can you all hear me yes uh I am Jeff Crockett Chris is right next to me actually I have lived in Ann Arbor since 1973 and in the old Fourth Ward since 1980 both my wife and I have I'm currently serving as a chair of the bicentennial history subcommittee which is currently supporting 14 Bicentennial projects by 23 volunteers who have spent many hundreds of hours on on these projects it was our committee in collaboration with destination Ann Arbor the State Street District the Kemp house and the library green Conservancy that planned and managed the an arbor B Centennial party in picnic on May 25th at Liberty Plaza so you can imagine how we felt when we learn that Brown Court an historic example of Workforce housing is being slated for demolition during our bicentennial year and replaced with luxury housing but expressing this appointment is only one of the reasons why we are speaking we understand that this project is being underr underwritten by Woodfield properties whose business has made a lot of money over the years in an arbor if W field is going to demolish these historic properties then as a gift to an arbor in its B Centennial year they should be building Workforce housing on this site to fill a critical need wouldn't it be nice if the employees of the people's food co-op could afford to live downtown down the street from their place of employment they can't afford to live downtown now and the people's food cough is in danger due to all the destruction construction that's going to be going on in the area but another problem I have for this site is its design and I say this not knowing if the design that was submitted is the final design or if this is just an initial concept but the drawings we've seen are monochrome and would in no way be compatible with the nearby buildings the drawing should be in color not only for the proposed building but the the nearby buildings these should also include the type of materials being used and without this information it's difficult for me or others in the public to evaluate the project design finally there's no assurance that the occupants will be full-time residents for a development like this it would not surprise us that the owners of these units would be wealthy outside investors who would use these units to short-term rentals during football Saturdays therefore it would be interesting to know once this project is completed how many residence will be full-time uh thank you for your consideration I await more deta or Chris and I await more detailed designs and color that would be helpful in determining whether the building building's final design is compatible with nearby buildings thank you uh thank you for that um we have no other hands raised at this time all right Britney thank you uh moving on to regular business then uh first item that we are looking at today is uh Dr 24-2 1209 South University Avenue um is Alexis joining us so Alexis uh and our other more senior planners have been working with our new associate planners to bring them into new aspects of um project review and development review so for this particular project uh she has handed the Reigns for this meeting to our new planner um one of two who you'll me you'll meet in today's meeting Julia shake and I will give some time for staff to promote the presenters for this item uh but while those folks are being promoted uh I'm not sure everyone had joined when you introduced yourself earlier Julius you're welcome to share a little bit about yourself yeah um great to meet everybody um Mariana and I and she'll introduce herself in a little bit later on uh I think next Monday is officially month three of our uh tenure with the city of an arbor in the planning department previously I lived in an arbor for a while through my PhD did my PhD and planning at the University of Michigan and then was living and working in Brazil for the past eight years working as a university professor in planning doing sustainability Consulting um for like Regional development and different things like that but uh it's good to be back in an aror and a pleasure to have you in our department and I think that your presenters uh have joined I'm going to miss if that is everyone if the if the council just uh makes us disappear like we've talked about in the past I'm going to miss working with these new faces so uh at any rate welcome thank you so for for the first project for today uh that we presented Dr uh 22-2 1209 South University Avenue I think we have three members of the de design and development team that be here to present um Allison Brad and M I'm sorry if I mispronounced your last your name uh and I will hand over the Reigns to them um for the presentation at this point thank you Nina would you be able to share the presentation um I'll just do a quick introduction of our team and then I will turn it over to our architecture team um to walk through the design um you can go to the next slide you know um but I am Alison Mills I'm a vice president at crg the developer of the project we are a national real estate development firm headquartered in Chicago but doing work all over the country um and we have a couple Partners on this project who I'll quickly introduce um locally we are partnering with Hughes properties who her team has partnered with before in an arbor they've just built Vic Village South and have operated Vic Village North for many years um also on the call with me is my colleague Mina lamb from the Lamar Johnson collaborative or ljc um they're actually inous to us here at crg as we have development architecture and construction vertically integrated here um and then also on the call is Brad Moore who you all know who is supporting our architecture team in the design process um next slide um and lastly we've also joint venture with shapack Partners who is a close longtime partner of ours also based in Chicago um who we worked with on several projects together over the years building unique residential and Retail experiences together next slide um and I also wanted to note that while it is early on for us in the process we do have a strong art mandate um and an art Mission here at crg these are two of the recent murals and a public sculpture piece that we actually have built over the last year um with local markets in each of or with local artists in each of these markets um next slide um and we do take this community engagement and feedback process really seriously this is a public exhibition um we actually just built in Madison just last month um that was the result of input over the course of a year from the neighborhood which was a really rewarding um process for us to be a part of so really just appreciate you taking the time to discuss the project with us and look forward to working with the drb in the neighborhood on ways we can continue to enhance the public realm like this so um with that I will turn it over to mina to walk you through the building thank you Allison um I have a series of slides I'll kind of quickly go through these um obviously you know the site is an L-shaped site located on the corner of univer South University and uh Church Street located within the uh South University zoning District overlay um the project will be developed into a 19 story resident building consisting of approximately 148 units the ground floor um universities on the south there is retail on the corner um of church and University we are showing a smaller retail along um university as well the lobby spaces are are a little bit more inboard access off of an outdoor um covered outdoor space and then there's you know we have we have bikes and and and um uh trash uh in towards the back of the building it was important for this project that um we uh really you know maximize the retail on the street and create provide that continuity of of retail experience so um the the covered the covered area is something that feels like we're carving out of the building and it serves two purpose the first is it creates um a more you know safe and and extended um uh area for the lobby for the residential Lobby that makes it feel more gracious it it gives um more articulation to the to the street um elevation which I will show in a in a some renderings later and the secondary um require uh thing it serves is it allows for for um trucks to access and maintain um the the waste removal per an Arbor's requirement this is level two um the building does uh go to the property line the unit start at level two however in the corner we are um showing uh residential amenities this space will be allow us to activate um the space above the retail uh Podium and then you can see in the back we've got some mechanical areas as well as an open space that meets the requirements for the trash removal arm this is the typical residential floor um it's it is an L-shaped um configuration at this level the building is set back by feet along univers South University as well as Church Street in compliant with the zoning requirements and then this is at level 19 the very top floor which Houses full full um full floor of of residential amenities and um has an a rooftop terrist on the corner that will be landscaped and um and and to be used you know as an as an active space towards the north will have um mechanical spaces and then Above This the roof area there will be PV arrays that will allow us to meet the sustainability requirements for the site this is um some sections through the building we are 19 floors and um absolute height is 195 fet on the on the left hand side we are showing the clearances required within the portal the covered portal as well as the clearances required for the um uh trash removal um uh Vehicles this is um a prospective View looking on the corner of South University in in Church Street so the building is as of right um which means that it's going to be you know it's in context with the neighboring buildings there is a distinct base middle and top the base is a twostory um expression primarily retail on the ground floor that is complementary to and in has a pedestrian scale similar to the neighboring um retail buildings around it um the the typical residential floor has uh two story window Baye expression the the windows are relatively small to give it a a residential uh character and scale and and the the two-story allows us to create a vertical um expression along the facade on University Street we have brakes um there are two braks they are roughly 9 feet and they are recessed 12 inches from the main facade to allow us to break the facade into three components to further emphasize the verticality and then at the top of the building there is um the the amenity space which is meant you know which is designed to be a Glass and Metal enclosure that really contrasts um the building below with a high level of transparency and inactivity this you know would would would help us to create an a unique identity in in the skyline with the neighboring buildings um it was intentional that the massing the the design of the massing and the design of facades be kept simple um you know the the kind of how we would want to describe this is simple calm restrained and symmetrical while but while this the design is fairly simple we've put put a lot of um attention into the detail of the building which which we will show um in some some renderings but unlike the the neighboring buildings you know we didn't want to force a lot of variation in the facade expression especially on on University where we're um it it you know it's it's not a for you know relatively it's not a big building it's 150 feet in in length on on University and and 50 approximately 50 ft on on church so the goal was to keep it keep it more refined and simple and um and I would even say you know quiet um so then with a little bit more detail so this is um this the the the the two-story uh base at the street level the facade is um brick with metal accents and then at the bottom of the piers we have Granite we want to you know use use quality materials but also create a lot of detail that would bring character to to this to this um part of of the street we've integrated um metal within the within the the storefronts above the storefronts and then on the second floor there is more like a a warehouse style window with some details there um metal accents for the canopies and the awnings to really activate um the the retail spaces and then further along the the entry portal is in this in this area and so here is a closer view of that entry portal um where the lobby the residential Lobby is accessed off of that we wanted to really activate um this space and create a a kind of a a semi um private public area as a entry uh for for the the residential and we did this um by carrying the glass of the retail storefronts around we've also introduced a sliding um gate at the back of that um space so that it does provide a backdrop and and um and and and uh for for security as as well we've introduced um the sorry the the ENT the the portal itself is um has is curbless it's seamless for for um throughout and we placed some ballards on the um near the entry to prevent um public vehicles from from using it the Ballers can be removed when um service maintenance Vehicles need to access um the back area this is U moving up the building this is a a typical uh residential Bay the two story Bay at the typical residential floors we wanted to show that the level of detail of the brick work as well as the metal detail on the corner that is being expressed um there is also um we wanted to study the depth the windows are pushed back you know six inches so that there is a shadow line and that and that it's not so flat and then this is a view um from the uh Church Street side where we're sh um the the the building elevations as they turn the corner the intent is to keep the larger glass openings on the corners and maintain that same language from University all the way to the back the the again for the tower um the facade for the residential floors are are brick and um brick on on University as well as on church and then back here there's a a faint line from from back here where we're coming back of a bay or two um the back elevations will be stitious panel I'm so sorry to interrupt Mina uh you all are coming up quickly on time so I just wanted to do a quick check in uh to let you know that um I I will there's a few more things I want to say and I'm going to um wrap this up the you know I'm going to go back to this it was we we we wanted to for the facade it was intentional to differentiate and complement the neighboring buildings around it and when we say differentiate you know we're doing this through um a darker and and deeper um material palette we do this with the warehouse uh window detail on the ground on the level two as well as the the rooftop amenity space we've introduced metal steel expression and then a unique Corner expression and we feel like this would different differentiate but also complement um the neighboring buildings around it as well as be a complimentary expression to the to the city of of of Ann Arbor um I I we submitted elevations I don't think I want to go through this and so that kind of wraps up my presentation I look forward to um your questions that the the drb has for us okay thank you for the presentation uh so at this point Mr chair if we could just see if planner Shake has anything to add from a staff perspective I'd appreciate it yes thank you um to the development team for your presentation uh I would spend a lot of time uh going through the staff report staff has identified a number of especially pertinent uh design guidelines for the downtown an arbor uh from the downtown an arbor design guidelines uh especially within design guidelines for context and site planning Urban pattern and form open space parking driveways and service areas building massing Street Edge entries Windows awnings materials building operational systems Su and sustainability and building elements um specifically want to call attention to the fact that um this is within South University character District uh as well and more than happy to answer any specific questions about the specific guidelines that we identified as especially perent pertinent but um just to call attention to a few um important um findings from the staff report uh the urban pattern and form in the South University character area has significantly changed the past decade the proposed project is consistent with this emerging character open space of source for the development is provided by a pedestrian alley or the walkway that was shown along the north side of the Church of Church Street from Church Street and a service drive through the middle of the ground floor from South University specific design treatment for the north pedestrian alley is unclear but the renderings provide provided appear to indicate the opening on South University maximizes multi-function activity and does not detract from the sidewalk experience um point three not withstanding the well-designed open space of the South University Service Drive guideline a41 recommends locating driveways and service areas to minimize impact on pedestrians the service Drive May better meet the guidelines if it was relocated to Church Street um item four the proposed to conform to the dimensional standards of the South University character overlay district and the applicable guidelines in section B design guidelines for buildings the design has a particularly strong base and the tower has a distinct change in the ratio of solid to void and finally uh point five the design also appears to respond particularly well to the applicable guidelines in section c design guidelines for building elements it Street Edge is Rich entries are appropriate Windows have a high level transpar Y and establish both a horizontal and both horizontal and vertical patterns awnings are proposed and are proportional to the overall proportions of the facade and building materials reinforce the massing and Architectural Concepts and character of the building and its context that concludes the the staff report for this project but uh staff is available should there be any other questions um regarding the design guidelines that we identified thank you thank you Julia okay um I think at this point we can invite uh board member comments so just uh raise your hand if you want to uh jump in Wendy um I guess I want to start with some questions so if we could go to um sheet seven which is the ground floor plan um I'm trying to understand uh where the property lines are and um from the elevations it looks like there's a gap on the east side I don't know if that's a right of way um and I don't know what's going on in the very back there in the far north so maybe the um the applicant can talk a little bit about what's going on to the to the the East is a vacant lot um Wendy that is owned by the neighbor to the east UT Towers is it a right of way a utility right of way or their property no no it's it's just a vacant lot it's just a vacant lot we are actually looked at that site in 2016 and that was going to be one of my questions so while you've brought it up Wendy I curious because that was supposed to be developed uh as a 4story 12,000 squ foot building and I don't think anything's happened with it does staff know where that project stands I checked with uh Mr Kowalski earli this week he was the planner assigned to that he said it was withdrawn and never moved forward okay thank you all right didn't mean to interrupt lendy but you hit question probably yeah it's it leaves um it leaves a little bit to be desired to keep that open there I don't know whether it's something that can provide access at some point to the rear um because it seems like uh it's going to be a a trick to get vehicles in and out of that um whatever we call it alley in the center of the site um but what's what's along the back there I see that there's a do like to answer your question the line is the dash line that you see there is a 6 foot n um easement at U sorry walkway to this North and then back here there's an easement to access the DTE switch um this is something something that that is a uh that was part of the the site um access and so it was we could not um ex go over that that area so it's a easement for the parking structure or for the apartment parking structure utility it's it's a utility easement in the back in the rear of the property the property line is the solid solid is black line that you can kind of see around so 12 15 which is owned by the same like Brad mentioned owned by the same owners as University Towers we have been trying to connect with them um about their property but it's currently under their control um right now just preserving views to from University Towers um but the current curb cut on South University is where we're showing this access just for trash no other vehicles and Midwestern Consulting has been working with the city on the maneuvering uh paths for the trash pickup trucks and uh and everything can be done in a in a t turn that the city and uh the private huler trucks are capable of can you show can you point out where that screen would be that you had mentioned what thisen would be would be back here it's it's slides um there there's actually two screens you know one would slide this way and another secondary one would slide this way and the idea was that when you're using when you're accessing the bikes that that you can kind of maneuver around it but but the idea was that as you're looking through the space that we're not looking into back into the neighbor's yards and that we're maintaining um you know that that Frontage on University where the public can look through and control that okay thank you that's all very helpful all right d you have your hand up yeah I have um while we're on the site plan a question something that comes up with us frequently is where do the GrubHub cars and the Amazon deliveries Park and come and go um yeah there there's an existing um you can see it on Church Street there where the curb Dives in and there's room for three or four vehicles right there that that is that designated space for this property so that's a no parking Zone it's just for deliveries it's loading 15 minutes that's correct it's already it's already signed that way it's a it's a loading and you can pull in you know Park your commercial vehicle there and then deliver to the lobby okay okay thank you and and I had a question uh for Julia and it's a little bit out of our purview so I apologize for that um then this is a project that was was given a premium for sustainability we haven't talked about that yet um but what do we do um in the case of sustainability goals not being reached but the building is built and occupied and um it it worries me there was significant premium awarded for more floors and more beds but we the the sustainability discussion at least in our package was not very thorough so are is there a commitment to reaching a certain sustainability goal or is it a desire if I could uh step in because the drb is the your board is the first stop this project has uh not even submitted a a full package for site plan review and so though that full menu of what the applicant may wish to provide it it could evolve yet um I'll let them speak but from the staff perspective we don't have um a uh a full set of um materials to determine whether or not they meet the UDC criteria for a bonus for a hype bonus on the base of sustainability Etc we just don't have access to that that yet but we could you know make a note that the applicant would like to work toward that and then we keep that in mind once a submitt is made yeah let the speak to I know Hank it's beyond our perview but there should be a means of monitoring sustainability goals and making sure they're met and I don't know how we deal with it if five floors have been awarded for an unfulfilled promise so so so I can tell you that on other projects um the uh penalties for failure have been included in the development agreements I don't know if that's the path they're they're really minor though so moving on into things that are in our purview um and I think you you really did a good job of capturing the spirit of the guidelines it it's it it's a building designed in 2024 and reflects that and we all believe should and at the same time captures the scale and the at least the scale and maybe not the massing as much but the level of interest of of what we're after the steel detailing that appears on the primary facades is really well done um I think Mina called it simple and and it's simple and it's subtle but it's it's interesting and um you did a nice job of it and I think it it maintains the scale that we're looking for on The Pedestrian level um so I want to commend you for that in your in your awareness of Shadow lines and depth above while at the same time keeping it simple as is a real attribute so I I think you you've understood the spirit of the guidelines and and done a good job of it thank you thanks for that feedback and Dick to just respond to your question about sustainability well it is early as Hank mentioned we have dedicated roof space for the PVS so we can make sure that we're capturing the required amount of solar panels on the roof and are also in conversations with DTE about future electrification of the entire building yeah it's just hard in experience tells me that HVAC controls are going to be probably individual throughout the building and it's and that's where most lead points are are gained through the hvvc system in the thermal package so it's a real Challenge and it's hard as you know um to to get all the points you would like to get and it just may be too late for the city when if it falls short then that's my concern but but we'll let the city council and Planning Commission deal with that all right uh Lori hi thank you um I concur that um I think that that you've done a really nice job executing the intent and building out the details and the m cials in a way that's both very restrained but also very rich um at eye level it's a seems a pleasure to walk along the street so I have very um kind of precise little comments mostly about the alley that passes through the building um and the ballards that you've shown so maybe if you could just switch to that view um probably already on your minds but I think something protecting those facades um would be beneficial even if it's just sort of like a thickened um steel mid Midway mulon or some sort of rub bar incorporated into the facade that actually protects protects that in some way I just would never trust any of the vehicles moving in and out of here to do that so thoughtfully as to avoid incident in there um I'd also say removable ballards um uh tend to come out but not go back in um all the time they get thrown thrown in the back of a truck or on the side of the alley or borrowed permanently so um if they are removable one thing I would recommend is actually creating empty receptacles nearby that they can slide into when not when moved out of the way and then back into this position so they always have a home in the landscape if removable is the only option otherwise possibly looking at a fold down variety that stays in place and is much more operable and friendly sometimes these get too heavy sometimes they roll around they get very banged up but um I would rethink the removable solution for those um just to make sure that that works effectively because from my experience they tend not to last very long as a solution so that's really it otherwise I think it's a you know it's it's really nicely done thank you Lori thank you Lori dick just a quick comment to add to Lori um we've had pretty good luck with hydraulic PDS that stay in place and our automated and can pop up and down and that's maybe what you're thinking of the other thing related to this alley is that any vehicle going going in I believe with that screen there needs to back out across South View so Julia's point about it coming off Church is a valid one but you only have 6 foot n back there no all the vehic all the vehicles will head but won't have to back out because the teacher they'll be able to head uh face out oh really yeah okay yeah there is it backs out here and then but when the screen is up the screen yeah the screen would be removed you know would slide because it slides horizontally and the screen will slide when that when the vehicles need to access that okay thank you Mina Lori you more to add no Wendy we should probably let John go first but I the one the one thing that um I noticed is that at the corner you have the um that brick uh column and the radius on the um the street is really tight in that intersection so um you know I don't know if there's an opportunity to do you know to shave that off or if that's a supporting column but um people tend to collect there and you know if nothing else transparency might be good um because of all the activity that goes on there uh um we can we can study that you know I think I think um the peers coming down are important but I I understand your point well we can study that okay John you have your hand up yes thank you um I'd like to uh applaud Allison's uh statement about an art mandate from the design team um that uh uh the Council feels likewise and as such uh actually uh changed the board to include a member of the art Commission of which I'm that such member um and so I'd like um first of all to kind of zero in uh on um two of the items that the staff uh has um uh has uh um uh identified uh and and that's the uh the Open Spaces and the uh Street Edge um that both uh could be improved with elements of of public art and I know this is just very early uh but I'm wondering uh what your plans might be uh for public art and uh where and how you might uh plan to do that so we it is still very early in the process but we have done in the past both public murals and public sculptures um so I think would be open to exploring with the design team um and working with a local artist um in one of those two mediums whether it's in our Alleyway in our kind of muse Area Public Muse area um there may be a good opportunity there or something more in the public right of way maybe there's like another sculptural element um that we can include but we would definitely um look forward to suggestions for other folks in the art community that we should continue to reach out and have those conversations with great so when that time comes the art commission stands ready to help in any way possible we have networks into that community and some experience on on what works and what could work better uh I have I have two other questions I I I want to agree with uh with with dick regarding uh how you handled the massing and the uh the shadow lines the vertical recess uh I think is uh uh is awesome I I I really like it I think it fits in it's a it looks good um that um I want to ask about uh two things uh and I'm not sure whether it's sustainability or um U uh building operation but uh the city is trying to uh uh get away from uh natural gas as much as possible uh so um my question uh and it kind of ties in with solar my question is are you planning to offer uh natural gas uh to um uh to residents of the building uh and uh how are you planning to um use solar so right now we have Provisions for solar panels on the roof to contribute to the electrification of the building we are still in conversations with DTE about the capacity that they have in this neighborhood which I'm sure you've heard from other projects is not necessarily ready for 100% electrification but our plan is to continue to work with them to try to achieve those goals as close as we can um or at least design the building to a point where it can be all electric at some point in the future Alison you you're not planning on gas stoves or appliances in the No No appliances there there shouldn't the only real capacity issue is for heating and ventilation um in the MEPS but the r es um in the units are all electric they won I I like that that's great I'm sure the council will like it as well you you might want to note that um this uh this election cycle there's a uh uh an issue on the ballot uh regarding uh an Arbor's own kind of uh utility and how it interfaces which might very well change the uh the DTE maximum of what you could put on on the building so just uh you know a a bookmark uh for that uh um that's all um that's all I have I like the building looks very good thanks thank you thank you John Bill hi thank you I I'll agree with all the comments that preceded this it's a nicely designed building the only thing I want to discuss just briefly and see your logic because I'm sure you have studied this to death uh why you couldn't bring in the alley uh through the the side of the building the Church Street side not in six9 is too small but through the footprint of the building because you pierced it through the front and most utility use of dumpsters and so forth are at the back corner with a reordering of the fire Command Center fire water pump and so forth recapturing some of that common area space coming in the loading and trash Zone wouldn't have to be as big tell me your logic of why you couldn't bring it in off church I'm concerned that since South youu uh has much more uh density of pedestrian traffic and vehicular traffic than Church Street having utility vehicles service vehicles and so forth coming in off that side is problematic maybe it's the only way you can do it this way but give me some of the logic of why you couldn't move it from that Church Street cut out through the fire Command Center the footprint not the 69 space um I'll also add and I don't know minina if you want to add anything else but what doesn't show on this floor plan William is uh the existing four-story apartment building um that's just to the north they're only access to um the street their only curb cut is via an easement through the existing curb cut onto South University so we cannot relocate their access goes right there that's good answer we're maintaining the curb cut as as it exists and expanding it for trash and Service as we need to but I'm trying to get all parties access in the same same location thanks for the explanation Lori yeah I want to just Channel my inner Tamera and that ask the question if there are windows in the stair um a corridor it looks as though that's a solid massing on the facade of the building and getting daylight into those stairs especially with the building of this height um is important for comfort and usability of that space so if am I reading that correctly that there yeah so so for for this location you know I think this is um we will want to provide a window looking into this space but I think your your question is on a typical floor if I'm not mistaken and so this this stair this stair is on the perimeter could we start to look at um windows in that stair you know I think um there it would be fire rated glass but um that's something that we would we would take into consideration i' certainly encourage the use of that especially floor to floor for students versus using elevators for everything um to make that feel like I'm more comfortable and Humane space thank you all right thanks Lori I had a few questions um your narrative um talks about a vibrant internal portal uh the two retail spaces being bisected by um can you talk a little bit about that so this is this is the area I I I think you're you're meaning uh this is that um outdoor cover entry area and we continued the retail around to act help further activate that space I think it's meant to to not feel like a service Drive um I don't know that answers your question I you know I think I think the the the goal was to um turn a service drive into something that looks intentional and and we did this with some of the details where where this is curbless that you know I didn't I didn't mention this when I in my presentation but the image on the right is a project where the team has worked on um in Chicago at chapek this is amuse obviously a different scale but um similar in character where it's activated it with um obviously here the was more height activate with Greenery activate it with uses as well as have a seamless um uh RightWay kind of look that would extend into that space does that answer question and I would just add Mina too like it's not really it's not intended to be us every day you like we don't have perking on this project and so we actually expect vehicular use is going to be quite limited you know it's not going to be like an everyday vehicle servicing this it's really going to be a pedestrian experience for 90% of the time right thank you for that my concern is um what you're showing on the right hand side your Chicago project that to me is vibrant what I'm looking at here on the on the South University entrance that to me is not vibrant when I see spaces like this and we looked at this on a project a couple of weeks ago maybe it was back in May I'm not sure but those spaces always look to me like a perfect place for a mugging to occur and a vibrant space would invite people into it um your bike parking is back there so there is going to be so I'm not sure do the gates interfere with access to the bike parking um I just don't feel like what you're what you're projecting there at this preliminary stage is a very vibrant use of that uh potentially nice pedestrian Plaza um where there might be some seating out there something like that you know we we really looked at at designing the space and I'm going to share with you our wish list lighting that can extend down from the ceiling you know seating permanently located within the space um Landscaping components the the problem we have is that all of that um impacts the clearances of the trucks coming through and so they can never be permanent um you know it we didn't mention this so so it's it's it's very little um depth in that Ste you know I I think we'll get some lighting that would we we would do the best we can with this space but given that trucks need to move through there's nothing that that is it cannot be accessorized like the image on the right and I would just note Mina you know we're showing the rendering really for like preliminary design intent but in the site plan you could also see we had the leasing Lobby office across from the regular Lobby the residential Lobby and so what ECT that there's actually going to be quite a bit of natural you know resident and pedestrian foot traffic between the two and then with a combination of lighting our implanters and that transparency that retail a and Retail B have I I think we're we're trying to say that we can execute it like we have executed it in the past and and make it like this vibrant retail residential Lobby experience good I I mean I I have confidence that you can come up with something very nice there I just wanted to note that uh you know it's something that I think can really enhance the streetcape and I understand the issue of placing bar you know barriers in there to the vehicular traffic that you have to get in and out of there um second question if you can go back to one of those uh renderings of of the uh church or the University South University yeah that one so I really like the the fenestration that you have um conceptualized here um especially the idea that you're going to put cut-ups in these windows and so my and they almost disappear in other elevations are are these going to be Mion that are on the outside of I know they're not going to be true divided lights but are they going to be simulated so that those Mion are on the outside of the glass too um yeah it's it's very early you know the idea was to have this expression I I don't know that we can um determine the makeup of that system yet I know that's this is the look that we're looking to achieve well I really like it and I think it fits very nicely with the rest of your your design Direction um another minor thing is I I really like that Soldier course of corble brick along the top of the Second Story um it could even be nicer if it was maybe an extra Soldier course and two corales out instead of just one um maybe a little bit more of the Quasi traditional look that you're or feeling that you're trying to achieve but I really like I really I I like keeping it simple I don't want to see dentals up there or something like that but some but it could be a little bit more uh detailed than it is um I think that's it I'm going to Echo what other members have said I I think this is a nice building and uh I think you responded well to the guidelines and and I'm also just this is just quickly for staff i' I've made this comment in the past that staff can't do our job but I think the staff report um this week picks up on a lot of those points and it's helpful to have that review put in front of us so thank you for that anybody else have anything to add I I had one more I and it's not one more it's just to reinforce what Wendy said that outside corner at the intersection if that could be made transparent it's really helpful for people to see what's coming at a 90 degree pedestrian turn and um and then that's a real good thought so I just want to reinforce that bill something else yeah just one minor thing concentrating on on the truck entry there the uh the doors for both the lobby uh and the leasing office swing into that space I I could see that being a a dangerous situation and maybe if you move those recess those so they don't swing so people don't step directly from the lobby into the traffic Zone and the leasing office if you recess those so they aren't swinging so they aren't taking the first step out into the pathway of the vehicles at just a minor point it probably will come up in in the planning review but I thought I would at least point out it seems to me that could be a challenge long term all right thank you everybody thank you to the design team uh and to the staff and board members um if there is Mr chair we recap what we heard from you to make sure we have the right content for our summary document good idea please thanks I will pass it over to miss Shake thank you um and please uh stop me if I've Mis captur or I have not captured all the board members um uh comments or mischaracterized any board members comments but uh an attempt to summarize as follows uh the board has noted that the that captures the spirit of the guidelines overall and there's been comment of the inclusion of art mandate was applauded um as far as specific comments consider protecting the facades adjacent to the middle service Drive um design alternatives to removable ballards in which they remain on site such as hydraulic or empty receptacles uh could be beneficial brick the brick column and radius at the street corner is very tight um transparency might be a good because of the concentration of people at the corner um consider having windows in the stair corridors emphasize creating a truly vibrant space in the middle Corridor and that The Swinging Doors into the middle Corridor um could create a dangerous sit situation um potentially consider recessing those use of various systems to replicate facade elements as the building gets more distant from the ground level um as they get farther away out of the eyesight um and extra Soldier course corales or other detail elements to to enrich in the facade board members also discussed um the interfaces with adjacent lots and buildings while um uh understanding that they include easements and various uh limitations uh to those interactions and outside of the purview of the board uh the direct purview of the board but board members brought attention the importance of sustainability goals including electrification minimizing Natural Gas did anyone hear anything uh just real quickly I had made a me I had made mention of um the cut UPS in the windows uh whether those are permanent design feature um personally I'd like to see them stay other board members May disagree with that could we go to a slide to know what you're referring to Mr Perkins I don't have a design background and I want to make sure we capture adequately what you're referring to yeah so um if you take a look at the large um sort of square opening right um to the corner that window has some narrow cups in it yep whoever is doing the pointing you're doing a perfect job these cut offs in the windows can either be between the two layers of glass which makes them visible from the interior uh quite prominently but from the exterior they disappear because the glass is a single uh plane and it reflects the light so if they go on the outside of the glass and the inside of the glass then they are a prominent architectural element from both sides and God knows I'm not an architect um dick you are H how do you feel about whether they stay or whether they go I I totally agree with you and and I really like on the second floor the Chicago style with the larger few window in the middle and two flanking smaller panels that that's fitting so Jeff would would the moons in between the inner and outer pan of the thermal pan would that be acceptable or are you looking for something that projects past the glass on the outside no when they're in between the two panes of glass they PR near disappear from the outside so I would like to see them uh on the outside and the inside of the glass I'm not looking for true divided Light Glass here I know you can't afford that um but if it could be simulated divided light where it's inside and out um it would it would make those molans read from the outside does that explain it to you Hank it certainly does thank you so much I think that concludes um everything staff had for this presentation thank you to our presenters yeah as long as just wanted to to uh since it's my first uh time working with the the design review design review board um just want to make sure is there anything else that was either like misc captured not completely captured or mischaracterized and my sumary no I think it was good Julia thank you so much all right so thank due to the design team for that um we will move on to our next project thank you all right Dr 24- Tri 3 313 to 327 Brown Court um and I will turn this over to Mariana Jeff let me just make a comment I'm going to have to get off this I have to go to another event that I can't get out of but I will try to get on by my phone if I if I if I can't uh keep carry on I I would like to see the carry Town thing but I'm I'm going to have to drop off pretty quickly here so you may see me try to get back on with my phone pretty soon all right hurry back thank you all right thank you hi everyone again I'm Mariana I'm one of the new planners I started um with Julia just a couple months ago um and I believe I saw that we had our presenters on for 313 to 327 Brun court so I'm going to turn it over to them hi everyone this is uh Kenji with loha um we're the architect for the Bron Court project um we have also on the call lurin the principal um for the office and Brian the director pull up the drawings would you like us to come obrien as well uh yes please can everyone see the screen yes all right Lin you're muted there we go sorry and uh lur and oh her hopefully you can hear me yes great uh great pleasure great pleasure to be here uh uh to work with you and of course an neighbor in this process uh just as a brief overview on on our office we can go to the next slide uh we're a practice that is both uh located in U Los Angeles and Detroit we've been busy for the last 10 years in Detroit this represents uh a number of projects we've completed in Detroit the two lower images are under construction uh each of these projects represent uh larger development called brush Park which are the four images on the top uh affordable housing in the bottom right and a cultural project in the bottom left which is the East Village of Detroit which is under construction so that's a quick overview of the type of work we a 26 person firm based in as I mentioned in Detroit in Los Angeles and uh our background uh is certainly committed to housing and uh the importance of contextual uh architecture is also very important each of these projects you're looking at here is variety of student housing affordable housing and market rate housing uh so that's just a quick overview our work um we can now go to uh the um uh project summary so the uh today we're just gonna uh discuss a sorry so we're today we're just going to talk about a number of issues one is of course um our uh uh project uh seven story housing project it does entail 38 units uh 94,000 foot uh uh floor area and we do have 36 parking spaces 24 bicycle spaces and uh 2572 ft ground level open space in addition to that 6600 roughly square feet of balconies Terraces and roof decks which is a critical component of our project as you see as we start to show you images of the project we're also providing uh as I mentioned that the ratio of parking is 1: one the units are also just a quick overview uh are uh located near the heart of Cary town uh I'm sure we're all aware of Bron port and it's a the site it is a bit of a transitionary block right now between the density of downtown and the Lesser scaled uh single family neighborhood so this site isn't it's interesting it's an Hing site between those two uh conditions to the south of the site is a new six level mix building uh it's planned and it's actually under construction uh and to the north there is an existing four level uh uh town homes on the right hand side the brick paved streets outside lead to the an arbor farmers market and other walkable Community amenities uh this next image is uh showing the context of our building uh you see here the uh relationship to the building uh 121 East C Street which is a six-story mix use and that's under construction thus this idea of connection between different densities on the SES on the right hand side there is a for story town home on the right hand side and certainly you can see within the surrounding area number of five story buildings in the back area at the alley and certainly across the street at 303 Detroit Street is a five-story commercial and of course the an arbor farmers market right right across the street so that shows a number of context it is actually inspired about this idea of having a building that starts addresses issue of density but also try to find ways of breaking the mass in the building down to start to also contextually try to connect to the smaller scale buildings as well so this idea of density of the largest scale but also in the sense engaging embracing the IDE Greenery uh in the building uh brings that aspect to it so you can begin to see these Terraces and balconies the idea is not only providing these oper spaces for the the tenants but also for that matter it's a a way of connecting to the street and con the public area so that's also important now we can go to the big idea of how we were developing this so the first image on the left shows the building envelope it's very simple simple diagram a box showing potential building envelope with a step back for the street wall so that presents that initial step we take we always look at okay what is the building a and how do we carve away from this how do we bring scale how do we bring this idea bring light and air so each of these steps the second one is really addressing issue bringing light and air as you can see in in the diagram too so we've carved deep into the potential massing to bring light and and fresh air into the L-shaped units and to break the bulk of the massing down along the street face the third image is talking about the street wall setback and the third diagram we're also pushing a portion of the facade back further to create a street uh Street walk uh step back and that's awfully important you start to bring these elements within the project and start to refine the design on the fourth one you can also again see the additional stepping down to Street and the neighborhood uh buildings and that's an interesting approach when you start to carve away and start to bring these elements in the projects uh for the upper floors uh the modules come out towards the street and Kenji will show you with that curser uh one from each of the three units across the width of the building giving this facade a finer more appropriate scale that was the key to the project is how do you find this idea this hinge building this mediation between larger massing and then the smaller uh scale that also is in a way wedded to the uh smaller scale uh contextual projects as well next one so our sustainability diagram is critical this is something that we provide in all our projects uh the project will also place a priority on this and we are seeking a lead silver rating so that is our goal that's our aspirations so we designed uh these projects with passive design strategies finding ways to actually accommodate not only lead silver but also go beyond and that's what we do with all of our work is we do think uh the premise that architecture should always Embrace a building that has sustainability and Legacy to their projects and has to be a way of weding that idea about the planet and how we can provide architecture and buildings uh in place but also addressing these critical issues of sustainability the floor plans naturally allow for cross ventilation for Passive cooling you can see the small diagram in the bottom right so the nature of the units were designed in such a way that air can come in and also exit and that's the interesting aspect of perhaps the plans where if vertically one can't do it if you can't have a cross cross grain the unit but if you design the units that have these cutouts for the outter balconies and Terraces you can provide this uh flow of air which is critical to the idea of design strategies the facade will Fe feature a a durable low maintenance exterior mat material pette that's awfully important uh so those are critical issues to it on the rooftop we do have solar panels uh which will allow for the high efficiency which will also allow for the high efficiency mechanical equipments and they are intended to being invisible from the street so these are the components of it so the building becomes a living organism so we're trying to really Embrace that concept we also of course have the idea the bike path bike uh parking of course and storage and the EV as well um stations so this shows the big idea which we tried to bring to all of our projects and these idea of terraces and balconies really celebrate this idea of having indoor outdoor spaces uh next and here's the first uh image uh you can see how the stepping of the building inward also greatly minimizes the bul of the building from the street so this idea of stepping back vertically also having a ER profile uh really starts to address those issues of how you break the mass and break the scale down so the facade above the street level will be defined by these larger open windows with significant Terrace scene on the upper levels to animate the building for the street life so we do see these opportunities where there's there's a vertical connection that you start to engag not only street but the building itself as a way of connection connecting between people in the building and also of the street next and this is more of a uh the next one is from the other view so this one is also looking south from the an arbor Farmers Market the building scale back and again pulls back uh from the uh the the building as well there's elements of it which we think is starting to work within uh within the overall Ing and that's crucial to it so with this particular one shs had the building has been carefully designed to fit in with its neighbors as you can see the building on the left there's a scale proportional scale to it you can see the fourth story on the right hand side as well so the Ming is roughly equivalent to to to the six-story uh to the South while the north we've had we've left AV void above the three-story Street wall to bring the Ming below adjacent to the four-story town hall so you start to see these orizontal lines within the building that kind of manipulation of the building starts to engage both the context of the smaller four story and also the larger five story on the other side and the next one is a closeup showing the life of the street uh which is awfully important to zoom in and start to see opportunities and how you begin to see the relationship between people and the scale of building and the proportions of the windows all those play a critical role to the project so in the closeup you can see how we're continuing the town hall typy across our lower levels which will have front doors facing the sidewalk that's a very important component of the project how to engage that experience and that also in a way uh is a way of engaging the smaller scale uh residential buildings as well so those are critical to the project uh it's clearly defined main entrances there as well it's recess in the ground level and provides a public publicly accessible Court uh next so the material pallet that we're using so the material palette we're using is we're we're embracing the idea of white brick and we're also looking at aluminum doors and windows and in terms of the exterior uh each of these recessed Windows has this idea of the Juliet Balcony so there's a kind of depth to it and density certain of the windows but that provides this opportunity to bring Green Space up to the throughout the building not only The Terraces but the balconies but frankly the windows as well bring that density to which is really excellent so this is the white brick component equally so we have a textured sage green brick so certain elevations will have the green brick and then the other ones will have the white brick all those start to play a critical role to the building and also we do have of course the metal mesh guard rails on it as well so that shows you a kind of detail of the material palette among the other things the next one is just a street elevation we do have the other ones available as well but this shows components of it and here's an elevation showing the building starts to show the levels we're at at 77 feet for the building you begin to see the breaking down the massing even in the elevation the idea of showing the depth of the faade was critical to it so very important you can start to see The Terraces and large Windows among others which you could also see in the rendering as well now the floor plans I'm just going to talk briefly about that we do have low grade parking so we have one Subterranean parking level and ongr parking a little bit off the alley and that does provide the 36 onsite parking spaces uh at the all the parking will be concealed from the street we've also shown 24 spaces as I mentioned for bikes the trash recycling compost will provided here as well and picked up via the alley so you begin to see that how in this particular one on the on the main level you see the parking yeah go to the next image so jump the next one Kenji that shows the ram point below in this one you see what we've done in terms of the Town hose is it fronting it on fourth so it starts to screen the the small parking components we have in the back area and that's a very important aspect of the project so we provided the parking but also being sensitive to the street and having this idea of an engagement activation uh for these town homes that walk out to the street on Fourth Avenue so that's the key thing to that project as well within the uh above levels and I'll have uh P will go through each one of these uh as I'm talking so there's a number of them so the above levels are organized around the central spine with light Wells and even end while exter steps in and out to extend the perimeter of each unit and allows for greater access to V to views light and air and also the opportunity to engage the street that's all critical to so these were all provided in this overall party that we're showing for Flor plan so each of the levels are following the same idea the third level in particular above the concrete Podium has expansive outdoor Terraces and Terraces continue to step in as we move up through the building creating these private outdoor spaces um open to Sky and we end on the roof and um there will be some private roof decks up there so very important for those top units to be able to have this experience so we will be feature solar array as well uh those are the those the key plans and then the roof deck and there you can see the roof deck so we are providing these roof decks on on the deck as well we we do this with our work we start to think of these buildings uh building in place grounded in terms of where it is uh we look at Material concepts of it uh which we did in terms of embracing brick uh looking at also refinement of that material and playfulness in terms of not only the green component the sage color brick with the white brick these are elements that I think bring or Elevate the architecture and so the last sorry to interrupt is this your last slide and you can see the cross-section throughout the building sorry yes it is indeed uh Tim it for it should be about 10 so there you go have the overall section that shows the building shows the Terrace the roof decks also shows the roof residential units vertically and you can also see in a section where you have the roof decks on the top all within that 78 foot Max allowable so uh that's our presentation thank you very much looking forward to your discussion your comments and and discussion all right thank you for that um so if you uh well at this point do we have um staff comments then from Mariana available sure yes I will try to make this quick um and also the staff report is based on an earlier version of the presentation so I will try not to make any comments that no longer apply um I would quickly like to read some of the background on Bron Court um the seven buildings from 313 to 327 Bron Court were built from 1914 to 1918 as single family homes the houses are nearly identical with Gable front roofs and gabled wall ders in covered front porches all are stuck o clad the street of Bron Court was closed to Vehicles by 1974 and then the buildings were remodeled in the 1980s from the mid 1990s to 2020 bronc Court was the center of the lgbtq community in Ann Arbor um as was mentioned this is located in the D2 Zone and in the KY Town character district and the design does comply with the D2 regulations and Cary Town standards um except for staff has been in contact um with the applicants about some changes to the average offset at the top of the street wall but that is something that will be dealt with a little bit later um in terms of the downtown design guidelines some of the ones that staff found particularly pertinent um relate to Urban pattern and form open space parking driveways and service areas building massing Street Edge entries materials building operating systems and sustainability um so very quickly for the staff analysis as noted this is a transition space between downtown and more residential areas of an arbor um it is is taller than a lot of the Car Town buildings which are two to four stories um but as you can see on the drawings with the proposed new development particularly along um Catherine Street and 4th Avenue it may not be out of the height context um anymore just given the new construction that's going on the design does follow the downtown design guidelines for buildings that are larger larger than the surrounding structures with the facade being broken up into smaller building modules with the varying Heights and step back um the project does include open space um but it is primarily private and semi-private plazas and balconies and so staff just wants to encourage the design team to consider um as they continue developing this that they just that there will be the future residents of the building but also pedestrians given that this is located just across the street from the farmers market in the Cary Town shops and bronc court has historically been a publicly accessible Gathering space um staff also finds that the brick is in contact with the material of the area and this project as noted is seeking um the exceptions to height limits for sustainability and again that's something that will be discussed a little bit later down the line but that the applicant touched upon is that they are seeking lead silver rating and there will be um some sustainability aspects to the project so that is just my quick outline and I will turn it over to the board um for questions and discussions thank you Mariana board members Lori hi thanks um lots of really fun things going on here I think Ann Arbor is a community that likes some playfulness in the design of elements in the community and rarely do we get that in a way that is either not just like the random use of color but to have the form itself um and a fresh take on material provide that I think is really appropriate to a site that's brought so much joy to individuals I know this may not be everyone's cup of tea from an architectural standpoint because it is a very different approach um but I I personally think that it brings a flavor of kind of Distinction not quite like anywhere else um to this important site um I love the use of the town home Frontage on the street to create some Street activation going in and out of the doors versus is having all of that circulation through the rear through through the central um core in the building which you certainly could have done um but I think that brings a nice scale and um Rhythm across that the facade a couple points architecturally I've been trying to quite put my finger on is um with the push and pull of the kind of modules the third floor condition where there's only kind of a single story in the module yeah that kind of two those two kind of units right there proportionately just feels like it doesn't quite jive with the rest of the way you're pushing and pulling the modules like it needs to be two or three or four stories to have the same flavor something continually draws my eye to that little two those two bars that are only a single story high and I just kind of wonder if that might be something to look at or if that was intentional to stand out but it does feel very different from all of the other masses that you played with I think similarly the upper portion of four story units that are nearly symmetrical L-shaped kind of forms inside outside the symmetry of that actually feels a little bit disconcerting with the other pieces push it it almost wants there to be a a a more uniform approach that these kind of familiar geometries in our minds kind of almost CH create a hierarchy that may or may not have been intentional visually I'm not sure if that makes sense to you but for me I just keep going to those two things as kind of not feeling like the Rubik's cube of elements um pushing in and out and then I I know I'm loading this up with lots of stuff but the one last thing that I'll say is I would love to see in more detail I think that you've thought about it but I'm not quite sure if I'm reading it yet what happens to the facades that are sliding against each other and the floors that are being exposed how those are getting treated um it seems like you're kind of taking this nice clean white facade and then and then what happens on those other sides is sort of like the Abad from that movement of pushing and pulling so I'm really curious about what those seams look like and how what what your um thinking is on how those seams between those kind of sliding forms are are being treated and finished because I think that'll be an important part of how we read and understand it in in real space thank you okay no thank thank you for your comments uh yeah I I do think uh the nature of being able to bring color and this the vibrancy uh and we'll refine refine the sage color but the idea returns it's a way of dealing with color where it's more in a sense a Clarity of an idea that on one on one orientation it's white and you turn the corner so that detail how we transition from the white to The Brick is something we've done in the past and we're looking forward to continue to develop that with regards the actual uh component to singular for in a way we if one looks at the the push pull ideas the big idea in a sense one choreographs this or like music where there might be certain other notes so they are a way of playfully allow that to happen so there is a proportional aspect to this project that uh is what led to that idea that singular pain that came over and then uh the volume above it which is all actually all recess back so um but we absolutely will take your comments and review them and um absolutely we'll uh have a look at that some of the comments you made thank you Lori uh anybody else dick thanks jef um so you you've obviously seeing all of our Earth Tones in ant Arbor and the dark Browns and the Reds and uh in an area where the sun may not Shine for a month in the winter then this is a real fun relief but did did your thinking go beyond that ju Just to Beyond just creating something that stands out and is unique color-wise to an arbor is there more to it than that um I think the idea of the sage was this opportunity have a number of balconies and Terraces that bring Green Space vertically that was a way of marrying the building the color material of the building with green uh sustainable strategies because of course cleans is the cleanse of air among others as by bringing the landscape vertically the building the sense in a way Weds that idea so that's what led to it it was something very much connected to the two so uh we looked at a variety of different colors and others but I do think when one works with color it has to be singular a Clarity in it so uh the idea of having the White and the Green in terms of the different orientations made sense to us uh that's what what drove the project what was about landscaping and then the color of the building thanks um staying on this bad um you you talked about the Juliet uh balconies up above and there are other similarly sized window openings above and below that one where the cursor is that appear to be floor to ceiling sliding Windows am I right about that they'll be tempered obviously from to a certain height and then they'll be they're not they're not sliders they'll be they're not sliders okay but they won't be sliders well yeah I I I sure we the guidelines talk about uh Shadow lines and depth and it it would sure be great the more Juliet balconies the better and the larger if you could do more of that I think it would really enhance the project um the guidelines also talk about the main entry being identified and that that main entry right in the middle yeah right where you're pointing is 22 or so feet tall and maybe a little bit less deep so I I think you lose the human scale and the transitional space going from light to dark because it's so tall so if there would be a way to uh incorporate maybe a slotted that sunlight would get through projecting a canopy there that would also reduce the ceiling height for people entering the lobby you you might be able to create more human scale there and we we do talk about that in the guidelines that the main entry should be obvious and clear and use canopies where possible um oh and the the street wall um kind of gets lost in the northern half I I see it on the southern half but north of the main entry you you sort of lose that street wall and and I don't I it doesn't bother me I just want to point it out that we've got it in the guidelines in this context with the four-story building next door it it may work just fine um that's that's it thank you okay thank you thank you dick Wendy yeah I think um both Lori and um staff pointed out that this site has been used by the public um but now with the townhouse entries um I imagine that those folks will not be so wild about people walking across uh so close to their entries so um in situations like that often there's a a a step or a stoop or something to provide some differentiation between the private space and the public space um or little um Courtyard areas is there something that you've considered for that so that these don't become just kind of an extension of the sidewalk for people to walk on yes we do have that in in mind and we've been developing that so we do want to provide that sense of Separation but also uh openness so it's we will certainly continue looking at that okay uh I had a couple of comments first of all I like this building it has a very I don't know European Scandinavian feel to it um I really like the punched openings and uh you know the the sort of the square geometry of them and then of course the mixture of Juliet balconies that are recessed in in the ones that are just Windows um from a construction standpoint um you've kind of designed a real leaker here so I hope that when it comes time to detailing and specifications real attention is paid to the transitions between these vertical walls and and the horizontal conditions decks and balconies well not balconies but deck areas particularly I mean we've had some examples in an arbor of buildings that have gotten built and they're plagued with leaks in those kinds of situations uh the right kind of detailing and uh specification of materials can take care of that um it's just something to note when you get to that uh to that stage and then you know watch ing the contractor uh making sure they execute accordingly um one of the things that's a question in my mind having to do with the masonry is when we look at the example you showed us of the brick detail um and I understand that you know prospective renderings are somewhat conceptual but when I look at the masonry in the renderings it almost looks like and it's not brick it's uh some kind of textured block or something like that which I certainly wouldn't want to see um so if you can talk a little bit about that are are these modular bricks are they jumbos are they real clay masonry or are they uh are they cement bricks if you can our intent is to um have brick yeah yeah are they pre luring or or built in place right now it's built in place quite obviously as the project evolves and Brian you could jump in as well we've been researching this you can jump in Brian as well uh we're looking at a number of different iterations but I mean have to get back to your original question you know I mean I think that's just a graphic reading um issue we we intend to use standard sized break I mean which is a modular size but it's not a a larger size it it'll match the texture that you see in the area Okay um and then I had a quick question for staff I must have missed the meeting because I don't recall and I hadn't been down in this neighborhood in a while but um you've talked about a building under construction at the corner and did that project come in front of us Hank or do other board remembers boarders remember seeing that remember that that was the Housing Commission project and we see Katherine project is yeah that the one you're referring to 121 Katherine that doesn't look like what we saw though for that project if I remember correctly we did see it but that doesn't look like what we saw what we saw more compatible with this actually than that even maybe some artistic license in these renderings I can point you to where the stream uh per our permitting an application portal is for uh the Katherine project if you'd like to see their materials in site plan to refresh your memory yeah if you would send me that after the meeting Hank I I'm just curious about it because I I must have missed that meeting um and that's uh that's on me I do actually have it in front of me if you would like all of the materials should be linked under mix-pr OJ 24-14 and I can follow up by email with that I appreciate that thank you no problem um yeah I I like the mixture of the white M masonry with the sage um I I think that's brilliant um so o overall I like the building I'm concerned about um details of construction um so just watch those and um otherwise that's that's the extent of Me John you have your hand up yes thanks Jeff um as i' I've mentioned to um to other uh petitioners uh I represent the public art commission the uh um city council uh wants to uh really see public art in projects and they've changed the makeup of the board to include a member of of the art commit Mission so um I would be remiss if I did not ask specifically uh staff has um identified um two places where public art could go and that was the Open Spaces uh and uh the um uh the um uh the street Edge uh can you tell me whether you have any any plans for public art where it might go and and what kind and how you plan to sort of uh develop you know you know John that's a that's a really good question and I would like to defer it to a representative from the development team if they are on Jeff are you uh on the call and able to join to speak to John's question is here so we will promote Britney if you could do that please [Applause] can you hear me hello yeah we can hear Jeff uh uh the answer is yes we uh certainly have intent to that we have not uh yet figured out exactly how to do it we have actually a several sort of communitybased initiatives we're looking at uh to celebrate in some way the history of bronc Court um and the neighborhood uh and we are going to work that element in I can't from a uh design uh aspect right now tell you how but it's definitely something we're going to be working on uh in in plan to include in the project it's a you know I'm you know I've been working and living in the KY Town neighborhood for most of my life so uh we're well atuned and we have done a lot of projects with the Art Association over the past uh five six years in the mural space uh and and some other projects so it's definitely something uh well on the radar excellent and the art commission stands ready and willing to help in any way that we can uh we have extensive networks into that creative Community uh so thank you um that I also want to ask about uh solar I see the solar panels are are on the on the building and um and what about natural gas uh can you say that you are limiting natural gas uh uh um for residents we would certainly say yeah we're going to minimize it as much as possible um whether or not we can eliminate it completely I think is like unknown at this time I mean Jeff I don't know if you want wanted to add any color on on that one yourself uh you know I I I you know reiterate the same thing the intent is to uh build as fully an electric building as possible um you know you know there's always uh you know sub subject to capacity of the electric companies uh utility companies and um you know we haven't got into the MEPS yet it's we're we're engaging that shortly but uh we are going going to be moving uh as close as we can to that end excellent well you'll get this question at Council I can assure you um that um I have to uh uh take the unusual step of of separating myself a bit from uh the uh my board members um that um uh I'm not so sure that the the white brick and the uh fit into the area I guess I could consider it a giant Louise nevelson sculpture but um I um I I think uh you're going to get more than my push back uh particularly from the you know the uh historic uh uh Foundation uh Jeff Crockett was on earlier complaining about uh the rendering um and uh that I think when he sees this I'm not so sure that he's going to be as excited as my colleagues on the board I'm I'm glad to hear that uh that my colleagues do like this uh they have more experience I'm just I'm just offering my feedback visually I must say I love the massing and and and so I I love the variety in there I think you've done that uh uh in in in my viewpoint uh elegantly uh it's Unique it's creative uh so I like that um I like the idea that you're considering uh U sort of adding U sort of some kind of uh historic uh storytelling uh on some of your walls which could be a kind of of public art as as well um so with with that uh I don't I don't I don't like the color you know um but um I'm just one of several on on the board so thank you very much thank you John Lori yeah I just wanted to Note One Thing particular color versus particular color I do find that it's it's interesting that part of what has made Ann Arbor interesting the word eclectic has been used over the years the ex uh expressive what that over the years hasn't meant is copying the things all around you and continuing to do them all in the same way it actually is about bringing something fresh and thought-provoking to the urban landscape and so I just would like to kind of Express that traditional an arboris isn't traditional architecture and in in that sense and that will mean tension points between what one likes and what one someone else likes and I think in this particular location in this particular Community that's especially challenging to kind of make everybody happy in that regard but I think the the history of it is that it didn't always make everybody happy it really was about the element of surprise and and joy that comes from the creative expression so um I just I would like that to be on on the record a little bit that I think it's important that we are willing to push our own boundaries of what's expected What's um traditionally what's traditional what's contextual and what that actually means from um appropriateness standpoint and and not to be too bottled up about it because it that these are the moments that well they can certainly go Ary but but those opportunities are also the moments that things really get special um and we just need to kind of be prepared for a little bit of the tension that comes from what when that happens I think sometimes we have things that are are presented to us that are just not very well thought through or done without a lot of passion and care and I I I would just say I think this team has clearly um developed this with a lot of of care in how it can be executed and it's it's evident and it stylistically it's probably not very Universal to everybody's tastes and that's that kind of comes with the territory thank you uh from my perspective you saying that very well said Lori um th those are all points worth considering and uh I know there's a lot of fondness for Brown court but you know I don't personally think those houses were particularly significant in the first place they were made out of a stuckle material that doesn't fit other parts of an aror and so um I I think the idea that different things can happen and there can be that sort of uh accommodation is good so I think you expressed it quite well anybody else all right well Mariana if you are so inclined if you can if you've been able to jot down and summarize what we've uh had to say um I will start with some of the likes um overall the board likes the colors and the tones of the materials though not all members agree um generally the board likes the massing and the variety of the building the punched openings the Julet balconies and the square geometry um board also likes the entrances off of the street rather than at the building core um but cons maybe a consideration will be a stoop or some kind of differentiation between the public and the private space other things to consider are that some elements of the facade feel different to the overall push and pull of the modules specifically the on story portion at the center third floor and some of the symmetry of the upper levels um also the main entrance should be identified um maybe thinking about ways to get light in because that entrance is so tall to accommodate the human scale uh maybe the street wall gets lost on the North of the building there should be some consideration of the transition between vertical and horizontal elements to avoid leaking um and adding a public art element to the project would be appreciated maybe something that has an element of historic storytelling also though out of the direct purview of the board encouraging moving towards minimal or no natural gas and then finally for the record that with this project there may be tensions between what some people like and other don't um due to the eclecticism of the city and that kind of push and pull is that generally accurate or are there things that should be added or taken away I I had one um and it was during the discussion of the entry my my thinking was an element that filters the light and and actually reduces the scale as a transition when entering so my thinking was not to bring more light in it was start to filter the light as you go from the street to the building so it's thank you L you have your hand up I didn't mean for you to take it down I'm just wondering if something to say no I think it was just left of from the last time thank you all right is that all for the staff summary uh it it sounds good to me if anybody else has anything that they think got uh needs to get included um say so thank you if not thank you to the development team for that presentation you're welcome thanks thank you everyone thank you very much greatly appreciate it thank you very welcome thank you good night uh going on to unfinished business um nothing on our agenda uh I just would quickly like to mention that the memo that we discussed at our last meeting is going on to coun there were some questions about it and H clarified that so it is on their it is in their packets um for July 15 yeah so thank you for that um I guess we can't force them to read it but I hope they do um so thanks for taking care of that Hank and for letting us know um Jeff um I did get a question from someone who asked me um whether we could get a copy or that they could get a copy of that previous self- evaluation and I could not find it on the legister site so I don't know if that's something that any of you have or know where it can be found are you talking about the memo that dick drafted the memo that we sent to council references an earlier self- evaluation that was done a few years ago oh and I don't know I could not find that I could find something where the planning D the planning manager had put forward a proposal to hire a consultant to do it um but I could not find anything after that yeah it was Tamara who found that and she sent it to me and I forwarded it on so I think I have it Wendy and I'll send it to you okay if I do great dick you are our excellent archist arist well we'll we'll see uh Communications uh there were several in the packet I hope everybody had an opportunity to read those uh some of them pertain to the South University project and uh one of them or a couple of them pertain to this one so those are duly noted uh and now we are at the second public comment section Britney do we have anybody nope sorry um so far we have no hands raised at this time oh you're muted Jeff sorry uh thank you everybody for your participation today I hope everybody's having an excellent summer uh we just got the tail end of uh of barrel uh barreling through our uh our location um on a side note my wife has every year for the past 5 years gone down to a villa on Kaku which got wiped out um there's like very little left of that tiny little island and we just got the tail end of it so I hope that's the end of it for us so again thank you all I hope you're having a good summer and uh entertain a motion for adjournment motion to adjourn support moved by Lori and seconded by Wendy any discussion all those in favor signify by saying I I those oppos same sign we are adjourned thank you very much everybody thank you thanks see you guys reporting stopped thank you everyone for

umik welcome and we'll go ahead and call to order the July 9th 2024 barbecue reunified School District public hearing um mroll call okay K and hi um Stevens anary Stevens absent and and El wood absent okay we do have a quorum we'll continue with this evening's public hearing number three is our routine business letter a is the approval um approval of the April sorry approval of the July 9th 2024 public hearing agenda without objection a motion to approve is there a second second by Miss Kathleen Vance well in favor Sao um three eyes um the agenda is approved moving on number four is our information items letter a is the public hearing on proposed School District excuse me letter a is public hearing on proposed School District annual exp expenditure budget for fisc year 2024 2025 per ars1 15- 905 Miss Clementina Carla good evening president buendia governing board members superintendent Dia and everyone here and listening in I will car I'm sorry real quickly just for the for the public's information it's a public hearing if you have any question at all whatever she goes over this is your opportunity to ask from the floor I'm really glad you're here kick it off okay I presented this last month in June couple of weeks ago and nothing has changed so the fiscal year 2025 budget forms were released um to be in compliance with ars1 15- 9105 on May 2st 2024 and at that time the legislature had not passed the budget they had not approved the budget and they did approve it on 615 but the budget the primary budget forms that we used did not have the increased they did release the new forms on 621 so we will have to present the updated budget with the new budget forms sometime before September the 15th as required by Statute just a little bit about the budget there's uh different categories from which school districts can expend funds the categories fall under these ma major classifications maintenance and operations classroom site fund District additional assistance special Revenue funds instructional Improvement fund and other funds next page so this is Page seven of the budget and the fiscal 25 Revenue control limit projection is is $8.8 million the district additional assistance is $19,124 the fiscal year 24 carry forward projection from fiscal year 24 is $3.5 million the fiscal year 25 estimated additional funds from prop1 to3 is $74,000 for a total General budget limit of $13 million and just a little note on the prop 123 it's expected to Sunset this fiscal year unless the legislation changes if we compare fiscal year 24 budget limit for m&o it was 11.5 million last year and the proposed budget limit is 13 million an increase of $1.4 million next page the classroom site fund fiscal year 24 budget limit was 1.4 Million last year we're projecting a carry forward of 400 $ 47,800 the state allocation projection for fiscal year 25 is $993,000 for a total budget limit projection of $1.4 million and that's an increase of $785 the classroom instructional expenditures this is just a snapshot um at the time of the presentation for fiscal year 24 instructional AIDS there was approximately $110,500 spent and for classroom Furniture directly related to instruction and technology equipment directly related to instruction was $365,900 the budget limit for federal grants in fiscal year 24 was 21.9 million and in fisc year 25 the projected budget for Grants is federal grants is 12 million and that's a reduction of almost $10 million and primarily that's due to Esser funds and this is page six um this list all the federal grants and you can see the difference from fiscal year 24 for the prior year and fiscal year 25 and state funds state grants rather um in fiscal the prior year fiscal year 24 the estimated amount was 16423 and in fiscal year 25 the estimation is 240 or projection is $ [Music] 24,79330 000 and we're projecting the same budget limit in fiscal year 25 with no change or increase and then other funds in fiscal year 24 the budget limit was 21.9 million and the production in fiscal year 25 it's 12 million oops wait I'm way off hold on sorry other funds 14 million okay the fiscal year 24 budget limit um was 14 .2 million and in fiscal year 25 we're saying it's an increase of 47,1 337 for $14.7 million in fiscal year 25 and the next page reflects the actual list of all the other fund and the details are there any questions related to the budget any questions to the budget miss m Carlo I have a if I may just a general question I know I know we saw the prior year but would you mind maybe if you can um at some point compile at least a fiveyear for all of us yes absolutely absolutely kind of see the trends yes I see a little I see a little I'm a little concerned but none nonetheless I'm sure overall I think I think the um I just want to be able to kind of look at what it looks like it is very concerning I think a lot of uh districts across the United States have been saving money in M because of eser and there's an abundance of funds right now but they're estimating that it's it's going to crash pretty much because people relying on the Esra funds and they're saying between three and 5 years you're going to start dipping and going into the negative so that's that's on our plan to present to the board okay great perfect the other thing I would look at is all those positions that are tied to Esser as well just what what in their Sunset and how we're either going to keep them on or not well bosd was really smart I I have talked closely to Allison and there wasn't any positions tied to it thankfully great so there was diens related to Esser but no no positions so BD is in a good position as far as that's concerned so okay president Mia yes sir uh for clarification you want a fiveyear projection or fiveyear uh review um of the funding no go ahead siia I to say review review review so you want the history and possibly a projection if you could project and it's like up here I'm just kidding we plan for we do have part of the presentation a fiveyear projection but we can also bring the uh for history purposes we can also bring the fiveyear trend U so we can see how it changed in the last drastically oh um and for the public um I don't know if you noticed today or you probably saw especially with grants we going from over $20 million down to the13 million um and for the public um we receive a lot of money through uh covid and all of the funding was channeled into to buying air conditioning uh replacing um in inside of the classroom the technology so our students had the possibility to be online um and a lot of the money went back into the classroom or the infrastructure of the schools um and we chose not to use it for Staffing purposes because we knew that money was not going to be there forever is is the projection and the review I'm sure because I know as far as this District in particular impact 8 is kind of Saving Grace when it comes to some of those things but I definitely want to make sure that we're also sustainable and and looking at the new huge costs we took on Transportation side not to say that it hasn't always been as big as it as it's as it's been but I want to say and speak freely with the public that transportation is not high on any other District's um funding because there's really none but we use a lot of our grant funding impact gate funding to be able to get kids from one end of the nation to the to here and it is costly yes it it it's more costly for Rural districts right so just to kind of get a bigger picture and be able to kind of give everyone an understanding of kind of what we have to deal with yes so I have three request a 5e projection uh fiveyear regression and Analysis as well as an um uh an impact date um specifying how the investment in transportation how it ties for transportation thank you [Music] presid thank you you lost my agenda sorry okay we'll move to J I will move to adjourn the public hearing is there a second second second Missi Hendricks all those in favor M that's five eyes and the meeting or public hearing is adjourned is 5:21 p.m.

we'd like to call this meeting into order and we'll begin with the Pledge of Allegiance led by Chuck Waldo aliance to the flag of the United States of America and to the Republic for which it stands one nation God indivisible with libery and justice for all all right we don't have a lot of fluff to this agenda today there items uh 2.1 through 2.6 are the items in the consent agenda um anybody have any questions about that would like to remove an item in that to uh vote on independently or can we have a motion to accept the consent agenda as submitted so moved a motion of second by Chuck all in favor say I I I i' like to excuse today Diana Butler who's ill and uh Jennifer Brimhall who is somewhere in the wilderness in northern Idaho right now so we will excuse them at this time the next item on the agenda is uh is the item regarding the uh taxation for the adjacent ways fund um we've had a public hearing on that at 4:30 uh are there any other questions that any member of the board would like to bring up at that time Dave before we go there because this isn't is this on the consent we didn't do that I don't think so we don't believe we did yeah we did yeah we did okay yeah motion motion by Margaret and second by Chuck sorry we are moving pretty fast we were moving pretty fast we're excited this this is a short agenda tonight but we're going to make it as long as we can for all the folks that came all right the next item is as stated about the truth and Taxation increase in the primary property tax for the adjacent ways fund which has to do with the roundabout at the elementary school so any questions or comments about that the public hearing was earlier today and that was discussed in detail right now this has to have a roll call vote so I'll ask individually when we do can we have a motion to accept the um increase in the primary property tax as discussed item 3.1 on the agenda have motion from Chuck I'll second all in favor oh never mind we have to have a roll call or Chuck Waldo I Margaret I I David Merill is an I that passed okay item 3 point U two is to pass the revised fiscal budget for the Year 2005 there again we had a hearing on that at 4:45 I mean 4 yeah 4:45 and uh are there any questions or comments that anybody would like to make in regard to that item on the agenda if not can I have a motion to accept the proposed budget for 2025 I have a motion from Chuck a second from Margaret all in favor as also passed okay item 3.3 is a recommendation to proh a prohibit permit we don't want to prohibit this permit the out of state travel for the high school girls soccer team and I see we have Coach is it how do you say it ricken biker Reichenbach well okay Maya uh Maya coach Maya if you'd like to tell us some of the details in that um the tournament is in gal New Mexico and it's hosted by reoboth Christian Schools um the reason I wanted to look into this tournament was to save not only the school money but the uh Club of girls soccer money uh there's only three to four tourn T in Arizona offered for girls soccer and the other two are uh quite more expensive than this one uh the tournament fee of the Arizona tournament we're looking at was $600 and 4 and a half hours away versus this uh New Mexico tournament which is a tournament fee of $280 and it was only 2 and 1 half hours away we would also be saving money uh and hotel fees as well uh the other tournaments we were looking at we'd have to travel farther away from from the tournament location to find a hotel um the tournament in New Mexico we could stay on site at school dorms that are only about 40 bucks a night and have the option to have us have four to five girls in a room have a kitchen have access to us so we could cook for the girls and save money and food and stuff as well so the entire goal of going to this tournament versus staying in state is to help the team save money as well as the school save money on trans Transportation thank you thank you I I'm sure everybody's really excited to go to Gallup it's the game the place yeah it's the game not the place I I just have one question about your uh adult student ratio how how many adults are you going to have per student so we're looking at a varsity roster of around 20 kids and we have three coaches so it's uh greater than 1 to 10 it's like 1 to five is closer can I do math yeah a little higher than that 1 to S probably I don't teach math at the high school well if you keep them really busy and tired they won't cause any trouble right yes girls never cause problems sure I don't know about that but sure that's just a fact everybody knows that so I I don't have any further questions board anybody have a question no sounds good all right well thank you so we have a recommendation to approve the out of state travel for the girls soccer team to go to Gall New Mexico August 29th through the 31st item 3.3 as explained I have a motion motion for Margaret second by Chuck all in favor that also passed K we pardon good luck yeah good luck it won't be hot in Gallop either it might rain you know I'd rather hot yeah okay uh item 3.4 recommendation to approve the out ofate travel for the high school football team to Huntington Beach I see a new coach here coach hson I'd like you to get up and introduce everybody that's here and uh what their role is and how are they going to help you in California they have to stand up bring them up yeah we're streaming so you have to have a mic get used to it can you hear me can hear you bring them up so we can see them and hear their names and people can see them thisby you our bber soccer's little kid just do it just because of all those sweet treats we'll bring them okay Coach CL come on this is our new athletic director Dustin kff he will Coach special teams for me I've known him for a long time coach SAR is a Community member um works for the FDA um and helps with great training and and conditioning and just overall needs and Necessities that that we need um Eric Cox obviously with the white M Physical Therapy um I believe I was his first patient 30 27 28 years ago um Alex Stans will be teaching um special ed at the high school and is our offensive coordinator and obviously graduate of BL and a gerardi on the other side of the ste's name so and all these guys will be going to California with me we have additional coaches going too or yes okay yes so I go ahead and set up you guys did did they all have their background checks yes all your paperwork I'm just kidding yes I'm just kidding okay um I don't really have any questions anybody have any questions regarding this I don't know if you want to say anything we'd love to hear you you know it's it's it's a long Tradition at blidge um to go to California camp and um I'm excited I know the boys are excited we're going to do our very very best to stay out of the water we going to limit free time we're going to try to incorporate a trip to USC to their football facilities we're going to try to incorporate a trip to UCLA to see their football facilities Chuck you remember that the California Camp a lot of times in the morning there's a lot of free time on the beach we're going to try to minimize that and make it more structured um so that we can keep kids away from the water as much as possible well if I make make it clear there will be no swimming so when coach says they try he's really meaning he will keep them out of the water because we're no longer swimming on any kind of a bluid activities I just wanted to be clear correct well you realize that going to USC from Huntington Beach you're going to be fighting a lot of heavy traffic and quite a drive it's you know about an hour about an hour drive yeah but in the best of situations yes so I'd like to see poly Pavilion too that's a neat a neat Place yeah I think the kids will really enjoy that what's that I think they'll really enjoy that yes yes and then Coach K set up a thing where's it where's it at Laguna Beach a th000 steps and so we have to get permits to that that will be an activity that will take you know a warning warning activity away from from just being at the staring at the water but there's so much to do so much to see and shops different things so I also was concerned about the finance is it covered I mean is yeah so the the transportation is is roughly anywhere from 105,000 to 13,000 um so we got that covered and then the meals and everything the booster club we have a one thing I've done since I've got the job is we created a full 501c3 uh Glenn cook is our president right Cox is our vice president um sylvana steans is our secretary my mother and R gerardi are the treasurers and so that's set up and so we've raised a significant amount um we're still fundraising um so the school really doesn't have to pay for anything they they'll provide the bus for us we're pay them for the mileage and for the upkeep of bus so it's a it's a good deal I noticed there was a fee to individual players yeah so $350 per player are there are there kids that haven't been able to come up with that money that need scholarship somehow from somebody or somewhere yes the booster club is isover okay to help with that um I know scooter and Jim your son have reached out Frank Hogan just donated 750 bucks so there's past alumni that are eager to take care of some of the great yeah great any other questions what oops what are some of the things you've done to raise money there was there was a little bit of money left in in a in an account I don't know what you want to call it some type of booster account it wasn't a 501c3 um so there was money there um we have sold the gold cards that was a big F raised a significant amount and then we are currently um doing a text message type fundraiser where you're basically asking for money and so that's bringing a significant about okay thank you Eric coach homeron appreciate it you wouldn't want to introduce some of these players that came in some of these Future Stars so we have Jared Cox Jared Cox stand up Eric's boy uh Tren tricky both of those are are Juniors and then I have my my lone senior here oh James is here too so two seniors here so thanks for coming boys yeah yeah they're uh handsome boys we're lucky to have them so any questions or comments further not can we have a motion to AC accept item 3.4 the approval I mean to request for the approval to the out of State High School football camp in Huntington Beach I have a motion from Chuck second from marbert all in favor that also has passed okay next item on the agenda is uh superintendent report Dr Wright we're going to turn the time over to you thank you um as a part of the report I also want to mention Kimberly brought it to my attention that the food servic has served over 70 ,000 meals so far this summer this summer this summer and they're not done they'll serve throughout the rest of July so that's an aound astounding number of of meals really and that shows that there's definitely a need and we're making a difference so we appreciate your support on that program it's meaningful it helps families and kids 70,000 it's a lot of sandwiches the next is uh a couple of the events that we have coming up we'll have a an orientation for a new teacher on the 29th of July and that's going to provide a robust orientation from as they say the EAS from Soup To Nuts everything that has to either to do with bluid policy or professional expectations legal requirements that we have to make sure that people understand mandatory reporting the details of supervision St and student supervision generally um items like how do we prevent hazing all of that will be prevented will be presented rather at the new teacher we'll also have on the 24th we have the new coaches and sponsors and existing coaches and sponsors that include that includes Fine Arts for the uh training hazing prevention heat and I guess it's heat ill illness and prevention of heat illness concussions locker room supervision all of these types of things that the coaches need to have and that's a mandatory requirement for all sponsors coach is extracurricular activities on the 29th excuse me the 30th all staff will have another orientation so the new teachers have 29th and the 30th and some might have on the 24th if they're helping out with coaching and we'll do the same thing we want to make sure that a few of the new elements that have been introduced within the last 12 months one is electronic correspondence with students in no case will a coach tutor staff member employee administrator Comm communicate directly with a student one to one without using the approved application or including another administrator teacher or the parent so we are really creating structure around that uh simply put every year in the state in public and private and Charter Schools bad thing happen when teachers are communicating indirectly fostering relationships with kids so it's protect our teachers and to protect the students that'll be a major change we also are not going to be using any kind of short-term rentals like airbnbs for any programs it doesn't matter if it's Athletics or nonathletic we're not using short-term rentals any longer they present a number of risks to our students and also those that are there trying to supervise so we're frankly limiting our our outof state travel to academic related types things or team related type events and we're making sure that the supervision is there and that people understand what that means what does supervision look like with an emphasis on locker rooms and areas where students participate in theater where they're generally large groups of kids that may be left unattended or not as supervised as we'd like so we're going to follow all of that we have a back to school night will be on the 31st for the high school and the junior high so it's going to rain on the 31st for sure it'll also rain the next night if you miss the first rain on the 1st of August Elementary School our open house will be then the second is our BR annual event 9:00 a.

new CL not yet just on time call to workorder time for of allegiance to be led by our principal IED Al to the flag of the United States of America and to the for it stands andice MCG here Mrs Alan here Mr here so if you could Laur Okay so approval of the agenda any a action item I'll to approve the agenda second com Mrs amaras yes Mr MCG yeah Mrs alen yes call the public approve the minutes from June 11 I Mo to approve the needing minutes for jul second great discussion Mrs yes Mr mg alen yes Mr yes and our short meeting on June 27th those meetings be approved as well I to approve the meeting minutes for June 27 I'll second Mrs amaras yes Mr MCG yes Mrs Ellen yes Mr and yes and next is uh superintendants presentation I know she spent a lot of time on this it may take a while so sit back was great our meeting end too soon so I just wanted to keep you here a little bit longer so again just governing board candidate filing period has concluded so I am happy to report that so far there's three seats and three candidates so in August Thea County will recommend to the Board of Supervisors to cancel the election in Continental due to the number of candidates who have filed if the recommendation is approved then the candidates will be appointed as if elected to start January 1st 2025 um Greg and I did look into what and I did ask Matt stamp from Puma County what that saves the district and as we're looking it looks like regardless of how many options we have on the ballot we still pay for so override and governing board election is the same so we paid um 19,000 last year I mean two years ago so so Greg said you guys thought I was kidding when I kept saying it cost the district $220,000 so um that is a budgeted line item under General Administration on our budget um and I think Greg typically budgets 33,000 for it so we're anticipating that don't know it'll be more than 20,000 so we're not saving any money not having candidates on it's one flat Fe it's 75 per register voter not for item yeah and so we just have to pay the county that yeah for any election I know so um override committees preparing for November elections 128 letters were sent out soliciting funds to help the campaign Pro letters are being collected so we have um those the last of them coming in on Thursday and I'm making appointments to prevent present to different organizations and businesses so if you have any leads anybody in the community um I'm scheduled for the real chur committee and um trying to get on the calendar to the a women I them and looking at the Quil Creek website to try to see when they meet and I will I know that Ruth and um Julie did attend some of their meetings for the Republic club and a Democratic Club in the past so I'll see pick your brains about that so get you with the gdcc Green Valley coting Council okay good there should be some people go otherwise okay good because there are the organizations is like our we don't have government but good and and it really is it's just the awareness of being letting them know about fental and FYI we will be asking um so also we are preparing for one new teacher and the all staff return so we are super excited and I don't remember any time in my history of being a principal or a superintended that we only had one teacher to replace um so we're really excited about that so we're celebrating the retention of Staff Kinder enrollment is low and we currently have four teachers so we are looking at repurposing a Kinder teacher we're meeting with the Kinder team on Thursday the Middle School part-time counselor that we had originally offered the position to decline so we're going to be looking at maybe free up using one of the Kinder teachers to help us with the K12 emotional load and leader in me and helping with reading and um some of that being intervention and helping us with r teaching the rich but we'll be meeting with the Kinder team on Thursday to see um get some ideas that they might have or see who is willing to to be doing something different this year um our new vow project is behind schedule there should be by we they should be ready to complete by next week July 17th and we are celebrating that Middle School plan issues will be resolved once and for all that concludes the announcements thank you us to cons agenda items we have some motions then we can talk about I'll move to approve the consent Ruth any discussions or Kelly or Drew um I have a question silly question do I know Steve Lewis yes he's a current he's a current driver and trainer okay and Charles Nicholson is be training for the yes he's a current driver as well that's what I also our treasure for PTC and him and his wife presented a career date for us as well so St stepping up is he doesn't want I think the one I wanted to come in on was I work calendar um on the work calendar this a lot of this came up through the meet and green confir yes um you could probably explain this a little better just as to what we're doing yes so so part of being confirm um the 12- Monon employees were asking for usually overs spring break if 12 month employees take spring break off they have to take five days vacation days so it originally um started with classified asking for additional days which after we discussed it with the committee decided typically it's for everyone across the board um and one additional paid holiday over spring break for 10 month employees they currently receive two paid days over spring break so we make it three paid days and this is something that um really be a hard hit on our budget and I think um in M of not being able to give raises to staff and in good faith for us to be able to give an extra day that was my thought too well the additional one for the 12 month is basically loss of technically production right affect the pay right the war those other days sure you know we're sitting right here oh sorry and we can attest to all the hard work it can V for everyone in this room anybody else call please Mrs yes Miss Mr MCG yeah Mrs Allen yes Mr yes awesome I did to mean to just for the record that Nai a is in a relationship I've never met her but I am an to meet her I met her not and she did conf she never crazy Aon name she spell what name yeah I know that's Steve all right Greg you're up finan all right so here is the final financial report for June um if you scroll to the bottom of the page there it shows you that we are ending with a balance of 10 14,284 with then our M fund we still still have 35 $440,000 worth of outstanding POS so we're looking at a rollover of anywhere in that 50 to $60,000 R um it was a struggle to make sure we made it but we did we have still have a little bit of a cushion as we were for um but other than that the next time that you see this report it'll be a jumbled up mess because we won't have roll over to the new year so the next would be like a year closing the next one you see will be for July July won't have any of the cash rollovers from the previous years or anything else so it'll be just trying to give you that a little bit of a for warning that you see the July one it's just it's not going to have everything listed there on good job good job team good job motion I'll move to approve the district financial report second discussion I just want to say thank you Greg um it was it was a really big deal that we got hit with thank you very much some yes yes Mr MCG Mr mcgiven Mrs alen yes Mr yes and unfinished business is the statement for the overall [Music] yes yeah is there an English teacher in there see the we need uh Microsoft Office will encourage you to put the periods at the end but right yeah I know it's pett up top to all the ones are science we have to take them off of science yes okay mat had suggested that we remove the 5.6 million and just put budget and for the record of 5.6 million budget for a school is very small very small but the voter might go I would agree with that just put for our budet cuz people are going to say to our annual budget 600 kids 5.6 mil yeah so we can put implications will be to our annual budget y wait but then you have anual again true okay so just say to our budget and leave do we approve we're going to approve suggestion I move to approve um the governing board Pro statement for prop 410 with the edits of removing 5.6 million and replacing with annual and moving annually after 4,29 right opposite I I move to a the governing board Pro statement for prop 410 removing the 5.6 million before budget suest I said just the periods at the end of alls mrsas yes Mr MCG yeah Mrs yes new business authorizing us to go to training and aspa approve the authorization for traveling for workshops conferences second oh Drew discussion I have something do anybody plan on going into the asba events there's two this fall there's a law conference and that's the early one in October the real one is in the middle of December which is terrible time so just if you are can you just maybe and we are also with our um with our budget really limiting conferences and trying to make sure that ke people are attending what needs to be attending and trying to just say where we can how much do you guys budget for for just training not for governing work for teachers it just depends because a lot of it comes from different funding like the special ed conferences come out of the federal Ida Grant and then we have Title One supports different so we don't have like a whole we'd have to go back and look at what we actually spend on conferences and registration because it and we save a lot of money through grants that PID for those why elant Grant has also helped us provide some extra support for conferences that we would normally be able to attend to is somebody Mr M yes and now some exciting stuff asba asbaa policy this is the first reading and this is the the policy alert that came out for um open meeting law um which just states that ensuring that um other meetings like let's say our foundation meeting if you have board members on there is subject to open meeting La so you just have to be very careful in terms of um speaking about school business and again um and it also addresses aot lot of superintendant if you can see there were two * 2 * one meetings where some superintendant would meet with two board members at a time two board members and then one to disseminate and get information so they're really saying to be very very careful about that um in terms of you know the perception could be swaying the board the superintendent and making sure that the superintendent's giving accurate information to all the board members at the same time so that makes it a little bit tricky but that's not our common practice anyway so we don't have to I know we don't do it same thing yeah just be careful got um ahead of this a little bit didn't we with the recation from thaty as about putting noting um the school events including making us non members of the foundation that was not a policy yet but it was to right and putting on our events that was a possible Forum to know that three if M show up it's not a problem yes so this one is not it's not anything to be alerted okay so that's just a first read that's just a yeah right it's a first read that'll go [Music] on the the next one is I'm also first reading on the security surveillance cameras videos and a recording so we realized that we did not have a formal policy in place um that addresses the fact that we do have cameras on school property we have the signage but we don't have it in approved policy do we have a audio recording on school property or we do on buses we have the anys no no there's no cameras No No cameras in the classroom no ceras in the restrooms there there is a camera in the gym which is used as a classroom that does have audio recording okay so it's a first read so take some time to look at it and we'll have it on for approval for second semester just thank you Joe and Greg for working on this also and the next voting item is bathroom that we have yeah so we actually had a leak um in the girls restroom in the cafeteria the July 3r so it was found in the evening by the church the church called us up and said hey guess what you got to leave so in order to to get this fixed we went ahead and we got the plumbers to come out on Friday but we weren't going to have anybody around for purchase order until Monday so we consider this as an emergency procurement just need the board's approval for want to stop Le they problem how much was it 700 bucks and then was there just a leak not like an inch what it was was there was a pinhole leak in a previously repaired spot so it just and they don't cover that what's that the they repaired that right previous guys how long ago was it yeah that previous repair was quite a few years ago okay I approve mrsas yes Mr MCG Alan yes Mr yes okay turn all out now next year's budget all right so to make this as simple as possible there are three things that have changed on this budget from your approval date if you scroll back the other way we've added an adopted date we've changed the version from proposed to adopted and scroll up please we added a new updated date where it was sent to ad everything else is exactly the same as you saw it with proposed budget I to approve and you have the 602 student count yes I do I have the so which means we still need to get about 26 not problem get mrsas was discussing having some evening registrations open between now and before meet and greet so that they don't all show up at meet and greet and say oh we want to come here us show up the packets they show the packets for us too [Music] yeah because that chaos enough and then try that's a really good ide Mr yes and we get to the PTC calendar yes as you can see our PTC keeps our parents very involved and active so mark your calendars a lot of these events are annual um Traditions that kids and families look forward to on an annual basis we very grateful to our PTC and to our parents who volunte they are so busy they are very busy to approve the [Music] PTC Mrs Mr MC yes Mrs Alan yes any oh looks like they want to go to Washington DC again how many years [Music] 15 it's quite a few yeah anyhow do we all know what this means I will move to approve the Civic Club trip to Washington DC at any discussion I just wanted to add a couple notes to this real quick um the price is going up over the previous year just like everything else does um one of the things that they have updated is a remove one day from Smithsonian and added a travel day to Gettysburg okay so just wanted to make sure you all were kind of aware of that before you voted on your approvals it'll be different we did look at adding New York adding a couple days and New York but that added a couple thousand dollar to the price so Mrs amaras yes Mr MCG yeah m yes czy okay events is just information yes and just for the record the um July 15th Foundation meeting has been cancelled and um staff pictures and staff breakfast we're looking at having breakfast in the gym since it's picture day and teachers usually go back and forth so we're gonna have that in the gym this year and um our staff meet and greet is going to be at Triple Play so thanks to Steve and de and Greg we're able to get Triple Play for stepan because we were looking at a savings as well so everybody's going to order on their own from the menu but they're allowing staff to go in and we can take their own desserts and prepay for staff members and I think if it's they're going to buy wristbands for the kids but cornhole will be open yes so we're grateful to our discussion [Music] Mr MC I'm good thank you I must tell you I drove over the mountain last week and there was a bunch of cows I saw call you yell thatment my my daughter but how did you put your trunk well I have the truck so I got a couple oh brce pretty brown I'll bring the B board meeting yeah but no I think this year is very exciting you know I miss Rico and I talk all the time and I think it's it's going to be a you guys paying yes talking about F sorry we got trip it's overrated but no I think it's G to be a really fun year everybody's now I you're number three five six yeah you has been here forever this will be my eighth year and I was just thinking that it's actually the longest I've been in any one position in the course of my 32 years of education usually been six to seven years in different positions that's been my Norm too so see how but I really think congratulations to all you guys for building such a great team um you know lean he's not here so that's okay anyhow than you [Music] no thank you okay we are over and out 33 minutes thank you drew me say goodbye

e e e testing one two testing one two let's try that again testing one two testing one two e e e okay I would like to call this meeting I would like to call this meeting to order for creep mon School Board 201u special meeting for Tuesday July 9th 2024 12:00 p.m.

will I think do we have to start at 5:30 for the regular meeting huh we do have to start because have a heart start for our regular meeting it is going to start at 5:30 so we have about 9 minutes so we'll just give everybody some time to get here and then we'll get our regular board meeting going okay thank you all for being patient uh and Aaron we can um showcase [Music] la n for so he la la [Music] l this is Miss Lewis I'm the principal of the intermediate campus so today very special day we are having our amazing Shake our very first amazing Shake which originally started from the Ron car Academy in Atlanta so a lot of our teachers have been to Atlanta to the Ron Clark Academy and now they are bringing back what they learned at the Ron Clark Academy and we are doing our very own amazing shake at the intermediate school so our students are very very nervous but they are ready they've been preparing for the past months our counselor has been doing sessions with them to prep them for this event and so we have some volunteers here today we have Tu Police Department here who is helping judge and we have did hear that have guest we have one of the coaches here from tucon we have a librarian from the Tucson Library we have a bashes store manager here our very own HG teacher Miss Lopez who is having the kids introduce thems in aome which is really good because then they need that practice oftring of I like the beginning I was scared and nervous to like talk to other people and say what I'm like like what I'm trying to express and say about my answer and be like consistent about it and yeah I was scared but in the end I feel like I did good with everybody I talked with and I feel like I could do better [Music] e e okay all righty uh so sorry little [Laughter] walk J we'll go ahead and call tonight's meeting to order uh as I call the meeting to order I want to share a simple message with the public as well as in support of our district in our vision state vision statement mission statement and our purpose statement our vision statement is that our students will be loved encouraged and prepared to Take On The World by embracing our hdu our mission statement is we create healthy inspiring motivate motivating developing achieving graduates him um hdog hdog is a tum word for our way of life our purpose statement is we create a nurturing learning nurturing learning environment for every child every day with an additional commitment to support our hdu uh as representatives of the community the um the governing board here uh is and lives within the community and so we do take special care to make sure that we're not only including um our way of life or our traditions and our culture and our Heritage as a people but that we also utilize language in and as much as possible uh when we are able to so it is definitely something we want to be able to support and in support of the district I wanted to make sure to share those words uh today's date is July 9th 2024 the R Barbecue rifi School District regular governing board meeting I will turn it over to um superintendent Diaz who will be conducting roll call this evening cathia HRI anamar Stevens H gwood oh miss gwood here thank you uh with that we do have a full Quorum we'll continue with this evening's uh I'm sorry I'm looking at the wrong agenda continuing with this evening's agenda uh letter C is our Pledge of Allegiance if you are able please stand and join us in the Pledge of Allegiance I pled aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you all letter D this evening is our routine business letter um number one is the approval of the July 9th 2024 board meeting agenda uh I do have one item board that needs to be removed which is E7 which is our information items E7 will be removed this evening and I believe okay how which is the coaches Club sponsors and extra Duty um item on the agenda the one I have is the oh okay that is the one okay are there any other amendments to the agenda before we continue if not uh motion to approve the agenda with that amendment is there a second second by Miss Kathleen Vance all those in favor mapo M um motion to approve this evening's agenda carries we'll continue number two this evening is the approval of the July 11th 2024 regular board meeting minutes there's been a request to approve each minute each item separately uh so I will move to approve June 11 2024 regular board meeting minutes is there a second second second by Miss Kathleen Vance all those in favor not voting I have four four in favor one not voting motion carries letter three I'm sorry number three this evening is approval of the June 24th 2024 special board meeting minutes moving Movement by Miss Sylvia Hendricks is there a second second second by Miss Kathleen Vance all those in favor five in favor uh motion carries number four this evening is our call to the audience there's no call to the audience for the record we have no call to the audience this evening we'll continue with this evening's agenda letter e is our information items number one is the barbecue Unified School District summer school students of the month Mr Diaz president India members of the board uh members of the community first of all I would like to take one moment to thank all of the parents for their support our goal is that 80% of our students is going they're going to score 70% or higher and with your support um you made you made it possible by sending your students and supporting and making that commitment possible um I want to thank all of the students that were there for the entirety of the program they giving up their summer to continue to learn and that's is a lot about not only of the parents but also about the students I want to give you all of my heart and all of my support and all of my appreciation and I would like to to please help me welcome our coordinator for summer school Dr Flores Al please join us let's give her a hand on the same token please help me welcome our summer school staff that are here to support the student of the month I also want to extend my highest apprec appreciation to our summer school teachers that helped us put it together and also uh made it possible thank you all as you come forward you picture number one thumbs up you decide what it is family you come with your students to so we can take that picture did you guys hear me my accent goes so having said that please okay to our local school board led by President Hanan bendia and as distinguished members Kathleen Vans El gwood and anamarie Stevens and the community people and Sylvia henrix with our along with our dearest um superintendent Mr Ruben Diaz community members parents and the hardworking summer school team present this evening good afternoon everybody is hinig good evening Annie anab chuk Dr Arin Flores Ali my name is Dr AR Arlin Flores Ali delighted to serve the K to2 summer school program tonight I am trilled to invite our summer school team to join me in presenting Awards to our outstanding students of the month recipients kindergarten Miss kones an chugi Canim makees I'm a summer school teacher of the kindergarten and I'm proud to present Micah choa as the student of the month for summer school congratulations Micah is an outstanding student he is always participating in class and he is extremely eager to learn he's taking more pride in his work and that is setting an example for others in the class to follow he's creative and responsible and willing to help others in reading and math M wants to become a lawyer someday because he wants to defend the oppressed and he wants to create a better world by studying hard and inspiring people to fight world hunger congratulations again Mel [Applause] choa no come over here no come over here for the picture [Applause] here not we're not releasing here if come keep all right want thumbs up for the picture are you ready [Applause] congratulations Micah for our first grader Miss T Tina tongo shabon [Applause] hendris shabon is an amazing young man he is from chukut cook District Shavon is a model student in summer school he comes to school ready to learn Shavon is very focused and actively participates in Daily lessons he follows directions and takes his time when competing task he is a great helper to the teacher and classmates shobon does a wonderful job with Lego projects and he helps me take care of the kits by ensuring the pieces are in order shabon helps to make the world a better place with his kindness and respectful manner he would like to be an astronaut when he grows up shabon told Miss T that he wants to be who wants to see the moon and galaxies he said that he helps take care of the Earth by picking up trash and picking and keeping it clean we're very proud of you shabon and all of his accomplishments [Applause] SK Nick I am Mrs Granado a second grade teacher during the summer school program I'm proud to present our student of the month elila Francisco yay congratulations elila ela's enthusiasm for Learning and creativity in building have set her apart from her peers she consistently demonstrates an exemptionalism of our scummer school Community she is always ready to l a hand to her fellow students and offering guidance and encouragement with a warm smile so ela's passion for Learning and her support uh supportive nature exemplify the qualities we aim to Foster in our program and we are incredibly proud to honor her as a student of the month when once again let's give her a round of applause elila Francis [Applause] L of L of heart [Applause] good good evening um I'm Miss Black I was the summer school teacher for third grade um my student was nia narcho nia is a great oh yes [Applause] nia nia is a great student she works hard every day she came to school to summer school every day and did not miss one day Nia is always willing to help others in every in everything they do she is outspoken kind and eager to learn something new each day when Nia grows up she would like to be an artist to display her art and express herself through drawing Nia would also like to be a police officer Nia is inspired by the donam police department and hopes to join them one day as she gets older congratulations Nia [Applause] from fourth grade class Mr hul um is is here of the month named Laya El [Applause] [Music] buendia okay is she here so Laya is uh from district sales Laya demonstrates a strong leadership skills especially in group projects she is responsible student who does the right thing and provides is a shining example to her peers in both behavior and academics her enthusiasm for for Learning and dedication to Excellence have made a significant impact on the summer school Lego class inspiring peers and contributing for a to a positive and productive learning environment lla possesses a building skills showcasing Proficiency in using a wide range of Lego pieces and techniques for these reasons Laya is deserving recipient of the student of the month award for summer [Applause] school for fifth grade class Miss hiten um Joseph Garcia was named as the student of the month Joseph Garcia is a fifth grade student who wanted to become a a veterinarian when he grew up he is passionate about taking care of animals Joseph is smart and he does amazing things in class he likes to work on building Lego machines he is creative and focuses on completing his task he can lead his classmates and he is on top of his class Joseph possesses the characteristics of a good leader congratulations [Applause] Joseph thumbs up ready [Applause] good evening everyone I'm Mr Marcus uh one of the sixth grade teachers during the summer school together with me with Miss Flanigan so miss Flanigan and I chose our student of the month is is Rose Salo let's give her a round of applause Rose Salo motivates her classmate all the time and we can see in her eyes that she's always eager to learn we know that she will become she will accomplish a lot and as I quote as what Miss Flanigan says the world needs you our dearest community members once again our student of the month for sixth grade Rose salico [Applause] and for the seventh grade so in seventh grade he was my previous student during his sixth grade time and I'm so proud to present his award today the student of the month is Justine Anton Justin Anton is nominated for his outstanding academic Improvement remarkable character strong leadership qualities and impressive performance in in the Lego class his dedication to learning resilience in facing challenges and ability to lead example to make him a standout student in the classroom Community just since creativity and problem solving skills shine through his Lego projects further showcasing his talents and commitment to Excellence he embodies the qualities and his classmates ad Mars and seeks his schol te of all students making him the serving nominee for this recognition once again the student of the month for seventh grade Justin and tone [Applause] 8ighth grade class Miss Garcia's um class um is of the month named Jayla [Applause] paten congratulations to our eighth grade summer school student of the month Jayla paten Jayla is from the San Carlos Apache tribe but currently lives in bamori Village jayla's growth over a 3-e period was tremendous she came into class shy and soft spoke spoken but ended it as a great team player who showed she had great leadership skills in summer school she understood the importance of just showing up every day while in class she took excellent notes and was able to articulate questions that improve her learning as a result of all three scores in math English and writing showed tremendous growth during the Lego projects Jayla was able to work as a team leader constructing and coding all projects while improving on the build Jayla would like to change the world by encouraging kids to go to school not only does she want them to succeed in school but to continue all the way to college she believes every person or child needs their education to get somewhere in [Music] life okay I would like to call on the ninth grade Mr yabin student Ashley Anon as the student of the [Applause] month okay so 10 grade students adora's class Eli [Applause] Johnson all our love okay 11th grade student armenta class Grayson [Applause] Roy okay and Destiny [Applause] Morgan Destiny Morgan is a proud Community member of the chuk C District she is toana Adam Destiny is being recognized for her hard work and determination to complete the course work necessary to make sure she remains on track to graduate with a class of 2025 she always gives 100% And strives for excellence this summer she has completed 185 activities and as a result she finished three [Applause] classes Destin a will strive to make the world a better place by being kind not only to not only to himself herself but others as well as staying positive being kind and staying positive is the key to changing the world around you that's what according to her congratulations destiny [Applause] um once again I want to thank you parents especially all of you for being here they are successful because of the love and unconditional support that you provide them we cannot meet our goal of uh 80% of our students meeting 70% or better but we cannot meet need our ultimate goal of our students being successful in life without your partnership this coming year we need every single parent on the same page make sure you continue to be there for them you continue to support them send them to school we'll take care of the rest um make sure you sign up for the parent view portal uh so that you can get all of the information s uh 365 days a u out of the year 7 days a week 24 hours a day you can monitor the progress of your child this is your greatest investment we own this together if we can continue to work and collaborate together they only have one choice which is success thank you so much for your support students thank you so much for giving up you summer to continue to learn and for our amazing staff thank you so much for everything let's give him a big hand to our teachers our coordinator bye to you president wendia if you don't know superintendent Diaz he likes to to do commercials he kind of hijacked the the portion where we just kind of say thank you nonetheless it is also very important for us to continue to support not only his effort but again like we all C we all just applaud it right now as the effort of the staff um I know and I and I I think I speak especially for the entire board we really do try to make sure we're putting as much effort behind everything that we say that we can and absolutely do but it truly does take everyone to be able to come together to do that we can all the money we want but unless we have people who want to do summer school and parents who want to support that and buses to be able to get there it is really difficult however we're always always going to be able to support that so thank you so much to the students to the families who participated during summer school um I will say um two of my children actually participated and not in the sense that they I don't want to say they wanted to they just knew that they were going to participate based on being really encouraged by their teachers like I need to go to summer school I need to do this and to be able to stand behind that and say okay yeah absolutely do do it it's a couple of weeks but I do want to say I'm so grateful and especially thankful for y'all to put your best foot forward and obviously to be recognized for it so thank you so much for joining us this evening uh we look forward to a good school year which is coming up very quickly nonetheless can't wait to see you and have you all back so thank you have a good evening [Applause] you you can hang out and watch the meeting or thank you students your teachers are still here if you need to get their signature on the certificates grab them outside if you have not done registration you're not going to be able to start school or ride the busz make sure you complete your registration packet thank you you missed that in your commercial you should no I'm going to do it again again before every item I give a heavy and then I've been wanting some big ones too okay governing board we'll go ahead and continue with the meeting this evening number two is our bar unified scho governing board Financial I'll turn over to over to Mr Diaz Miss Carla president wendia members of the uh board and members of the community uh for transparency purposes we are in transition with a new CFO we do have one item that is going to come before uh the govering board for recommendation uh and for information purposes uh but nevertheless we are uh reviewing not only the previous year year we've been working on the audits um we will be coming forward not only with um indepth um CFO report during the next month but we also going to go in depth with the projections during um our possible Retreat um but right now the item that we have for information purposes as part of the transition we need to uh change um the names of the treasures um for our Student Activities and the administration is recommending that the UniFi School District governing board approves myself to be the Student Activities treasure and Clementina Carly the Student Activities assistant treasure for information uh items we'll have a point of clarification from Miss Kathleen fence um I just wanted to make sure that um the position uh your position and it's not a conflict of interest for for that to be for the signatures but that was just my question not to a knowledge is not a conflict of interest uh no Miss Hendrick I was just wondering because you're making a recommendation is this should have this have been a oh an action item action item not an information oh I see not it yes so um I didn't catch that either but it does no I didn't catch it no so for the sake of the record because it's in action items I believe it can come back as an I mean because in information items it can come back as action item at a later date once we have time to yes talk about it but I think for the sake of the question just some clarification and if you want to give us some guidance on on that there is no conflict I well I'm going to feel more comfortable I reaching out go cancel and get it in writing it that's it that's okay with you all Miss Carlo I guess I guess I'll look to you not to not to put you on the spot okay that's what I felt but I don't feel like I haven't seen it unless we haven't done it before okay that's been a couple years okay can we bring it back bring it back so we can make that change but above all yeah okay thank you number three this evening is our barbeq Unified School District principle reports Mr Diaz president wendia members of the board um I'm going to ask each one of my principles to come and present some of the highlights for the report um we don't have students we don't have a video but we do have a video that you'll be uh seeing uh for summer school but um at least at this point please have me welcome and Miss Enriquez to present the highlights for the month of June in her uh principal report um mriz welcome and please take it away you good evening governing board president buendia governing board members and superintendent Diaz I have submitted my report in writing I hope you did have the opportunity to read it um our highlights we did excuse me we um have partnered again with partnership with Native Americans with Native Americans and they are providing all our Primary students with school suppli to take home so they all get backpacks pencils crayons scissors notebooks um so that they have those resources to utilize at home uh we hired two new um staff members Miss Yazi and Miss Pete and we I linked our welcome back information as well um and then if you scroll down Erin or scroll up um we just just wanted to show that we have some new goals this year so we put um how it's going to be aligned with the district how we're going to do it and then the progress that we're hoping to see throughout the school year um and then lastly we did again and you'll see it at the board retreat this week um our ASA third grade data to see some of the growth that our third graders made this year from 2022 to 2024 a date correction on that one it's night oh okay fix it want to let everybody know okay oh and then on the upom upcoming events I have a typo the back to school event is on the 9th not the 11th I apologize August 9th yes Friday August 9th that's it right yeah thank you I was gonna point out go ahead go ahead all the positions filled at the primary No I um currently have a vacancy for a behavior specialist a Kinder two Kinder teachers we do have one prospective individual who's she used to work here and she went to get her degrees she got them and she wants to come back so she's just putting and all her paperwork so hopefully we'll be able to interview her soon um we have an ESS [Music] perah I believe that's it thank you Mr D um I needed to point out uh president mundia highlighted how much he appreciated the bargraphs um so he's also requesting more bar graphs for the other principles so he made it a point to um give some feedback that he appreciated the way that information was presented so thank you thank you for taking the time um and also for the most updated list of vacancies that we have um is on our principal highlights weekly report uh you will be able to see all of the vacancies on a weekly basis on the most updated list um we're proud to say that we have a very short list but nevertheless every vacancy count are there any other questions if not thank you Mr RZ thank you appreciate you in immediate let's give it up for Miss be le join us good evening um board members president buendia and superintendent Mr Diaz so I hope you had a chance to read my board report for the intermediate campus but I also wanted to add because you may see them out in the community uh we did our school is sponsoring a um like a share it type bookshelf where the students can go and get a book from the Shelf it's all free they can take a book share a book put it on there so right now we have one at the Santa education center sales Recreation Center Behavior Health Center the sunrise house and the intermediate cafeteria will have one and um the inter oh no the middle school high school will also be taking one soon we just haven't dropped it off yet but they are little brown shelves with flowers on them so if you see them you can put some books in there for our for anybody to get and it's free and so we will be working with books for classrooms and the Puma County Library who will be giving us the books to put in them and that is it awesome M Hendrick I guess the same question Kathy have about your positions that we have a PE position and a music or art or stem if anybody's listening out there I can turn it into one of them so we want you but it sounds like you have all your teacher all the teacher positions are filled um although we will have two teachers who won't be coming until probably August I wanted to comment really quickly I know we'll talk more about it at the retreat um but thank you for putting in a lot of the information on on like where you're at and your your Solutions basically to what you're actually seeing and all of your reports um I'm glad to see it I just want to thank you but I know we'll dive more into everything later so just Kudos thank you Miss thank you thank you Lou Miss constant let's give it off for Miss const there's the love show the love good evening governing board members president buendia and superintendent Diaz I hope you had the opportunity to look over the principal's report um the beginning their highlights were just that we actually have a new assistant principal of Mr Vian NOA as well as our behavioral support Specialists so we have those positions filled um I did go ahead and update um the report with our priorities we have four priorities that do align with the district schools and what else that's it yeah and then there's the aasa data which we're going to go over later on this week okay any questions for secondary thank you thank you appreciate [Applause] it let's give it up for Mr [Applause] P good evening uh president buia board members superintendent Diaz I've submitted my report I gave you the highlights um moving forward my biggest thing is attendance everything will and we'll talk more about this but everything will fall in place once our attendance goes up so we've this slide's a good slide Aon thank you for stopping there this is a good one to to highlight because we've made a a a schedule that will lead to higher attendance rates because of how we have it starting um we are already submitting stuff into uh for J for PBIS store that will be attendance and uh productivity driven as well as the other PBIS initiatives that go along with it and uh our big push is going to be be in school every day get your ten assignments done every day um if we can get that done we'll be in in very better shape where I think we're probably in decent shape but we'll be in better shape any questions regarding anything that is in here no questions I just I just I just always appreciate because we know how the campus is is completely different um but that you're trying to find some solution to make sure that you're meeting what you can and doing what you need to so I know we're going to have more Conversation Over the week so I just it's absolutely boils down to climate and culture for us they have to want to come to school they have to feel that they're important they're valued and that they are completing the work needed so thank you for noticing then I guess on the other end of just for I don't want to say foreshadowing forethought um and I know we had talked this about this before Mr Diaz but just for the sake of of conversation not conversation for the sake of reiterating a little bit um any progress we've made on some sort of hybrid solution or something that we can do because I know at least from this from the from the side of nonattendance and butts in the seats and funding that's always going to kind of hurt us too when it comes to the the alternative accelerated campus but I just here nor there I know we we've had that conversation just want to make sure we're we're ready for those questions and and solutions maybe this week at the okay just a thought than and now that Miss Carla is here she can find she can figure it out just kidding I'm just teasing um okay thank you sir thank [Applause] you okay uh that'll conclude I lost my agenda again that'll conclude our uh principal supports this evening number four is our barbecue reunified School District governing board remember reports I just want to really quickly I know I talked about it a little bit uh earlier uh on the summer school it was I did take a day um to visit and again very Greatful and very insightful and I hadn't gone to a summer school session I I don't want to say since I've been here but was definitely something to take in um and again I want to make sure that I'm ackn knowledging and and expressing thanks to anyone who wants to be able to to do that for for our students during the summer but what I saw there uh from the staff and the students was nothing short of you know all the amazing things that we were able to see but on a scale that was much more personal much more very it was a very different setting but I feel like they were really taking in as much as they could and very responsive um to not only the teacher but to what they were actually working with um and I don't want anyone to to look at uh from from the side of they're just playing with Legos um because again ear to the ground in the community those are some of the some of the concern or some of the comments that we may hear um that thinking or that process of not only having to put it together but to really cultivate an idea of how it works truly um gets them excited as I said I had two students in in summer school and I feel like genuinely their their Peak Interest in other things like that uh definitely was shown and they want to be able to look at different things that they maybe had even talked about or thought about before so thank you again um I just want to kind of make sure that I'm expressing that and I just above all supporting again what whatever the next next summer school is going to look like uh I know again as I mentioned as a board we we try to put in a lot of safety nets and we talk a lot about having to catch those uh or or try to try to get a step up for for our students that maybe aren't um showing as much progress through the year so I just want to make sure that the board you know feels confident and I know we are I know definit it's not it's not a question of confidence but I think above all my observation was was it was definitely a sight to take in and very much a great experience for the students and so thank you to all of our staff who took the time um and thank you so much for coordinating the entire the entire thing uh it is and definitely is um goes without saying you know thank you so other than that that's all I have is there any other anything else from the board okay all right with that we can move on then number five this evening is our barq Unified School District superintendent report Mr Diaz president Mia members of the board there's a few highlights that I want to uh bring to your attention uh from um the superintendent report and the director's report as well as a summer school report um from uh let me start with um number one with the operations report I'm sorry for the operations report we are very proud and very excited to uh share with you um part part of the retreat we want to show you some of the renovations that were done um in in in the teacher housing how is that going to help us um the the housings are going to be able a way to attract new teachers and keep teachers um the transformation was breathtaking so I want to thank um the governing board uh for their support as well as uh the ation team and modular solution I look forward to uh showing you what was accomplished in a month with those five units a different report that I want to highlight um it is the social emotional learning U report um Erin um from the social emotional learning Department um I want to thank the special opportunity of our students having options during the summer by having to do that the um the officer Brian um um at the Youth acad Academy um it's uh three quarters of our students have participated in in this Academy we from b g fire School District so thank you once again for providing our students um leadership opportunities um for the transportation report Department it's not only um all of the new units that we have in transport station we are sitting in a a very strong Place compared to last year not only with the with a partnership with beline but also the units that we have um um with air conditioning as well as um I'm seeing a wide flea bus uh that is now um we starting with that adoption um looks pretty hot um that you're going to see it around it's a brand new uh White uh Fleet bus that you're going to see with our logo or driving around it is ours um and something that we look forward to um is going to be the transition of um our the application of the transfinder um where the bus where the buses are um and soon uh sometime during the year we're also going to be rolling out the application where the parents will be able to know exactly where the bus is so they can they will know when the student need to be ready or ahead of time so thank you for the innovativeness thank you for transforming it thank you uh governing board for supporting the um increase and replacement of all of the units and uh beine uh thank you for that partnership and making sure our buses will be at the best condition so we can start on a positive note thank you I appreciate that love um from the superintendence um report Mr D have a question yes sir it just huh what oh No Just in particular to what you just mentioned um what is the actual timeline for roll out do you have one for all of that or you you just say it at some point um Erin bades um where will be um I know we wanted to sign the beginning of the year however we based on on where we are we push down the roll out of the application uh for where the buzz um where are we on the process do you remember what he said I think it was three months three months from this month think so from the start of school okay so Mr might be hop on the mic Mr B thank you Mr President uh members of the board of Mr superintendent it's a pleasure for me to address you and I'm very excited to report on the transfinder system uh they have completed the mapping portion right now so our team I've got a team of four individuals working in the transportation department now uh that are doing the training and implementation so we've got everything mapped and now Begins the big project that we're only delayed by the fact that many of our students have not enrolled yet we need our students to enroll I don't know what the latest number is Mr superintendent 1 150 160 I think the last time we but better than that hopefully as of today 1:00 uh we have 21 students um that have completed it um we have 281 to be in completed the process um 59 started the process and we have 425 Mr yes what did you say the how many they in process um in process 281 okay and 211 are complete 211 done um So 20% of our students have completed the enrollment um we have 25% of our students still waiting uh to complete it um we have 59 um of our students that started it only uh they have not finished the process and we have a total of 425 what about uh 40 uh 5% of our student population they still need to complete the enrollment process or start the enrollment process okay thank you so once we have that enrollment U then something very unique to the transfinder system that you don't find in other parts of the state is um uniquely our students don't have addresses oh and that's how the system is based and because we do not have address addresses our compensation for that is to manually pin our students so we have before you tonight A a request for a par for some of our drivers to come in on the 23rd and 24th of this month and their assignment will be to basically get the students that have enrolled and uh hopefully uh we'll have more by that date and then they will work with our routing Specialists who will then pin the stop for each student once we have that into play we'll have the GPS our mechanics are installing the GPS on the buses so that that then the students um the the bus can then be tracked with the app so the parents can know when it's coming but that's probably about three to four months out before that actually goes into play our primary objective now is just make sure we get the students pinned and then uh with the tablets that will be installed on the buses that will have all the routing and mapping so a substitute driver let's say for example maybe they came from Tucson and they didn't know the area uh the the routing tablet will take them Direction by Direction stop by stop through the route uh so that it will be efficient and it'll also um you know once we have the student component in place then they'll be able to scan on and off and the parents can see which will save our department a lot of phone calls because a lot of us where's the oh never mind I I see it now yes it's almost there so um that's kind of where we're at with transfinder any other questions go ahead M Hendrick um yeah just in three or four months this is going to be ready to be without um communicating the information to families are you is there a plan for that yes there absolutely is a plan to do that we'll be educating our team on it first because it's a there's a learning curve there so that everyone's going to have to learn and then we will use all the resources available us available to us through the district to get the information to the parents because the better they understand the system and that they're trained on it then the less call volume we'll have in our department if they can just check and see so I think it's going to be uh very nice for us and we appreciate the board's support and helping us get this rolled out are we happy to answer any other questions okay all right thank thank you very much thank you Mr of course um now moving right along uh some of the highlights that I want to point out to the government board and Community uh for the June is um one of the data uh meetings that we have with intermediate um thank you for um having that meeting and and looking at um not only what the data is but some uh Solutions in terms of Staffing of or possible uh ideas for the next school year um I want to thank my team for the reopening meetings um to be able to discuss where are we in terms of um starting the new year in terms of facilities um transportation attendance not attendance uh enrollment um as well as any questions or obstacles that we may have so we can troubleshoot all of those challenges together um the facilities walkthroughs we have spent time with our custodians and APS at every school um to see where what the progress is and having the facilities ready um and we had a great training during the month of June for the mtss um it is something that we are adding in Synergy um to not only um ask for support for students but also document the support that we providing the students in the area of academics Behavior or um social emotional support um also we had the opportunity to visit summer school thank you once again to Dr and the summer school teachers um and our students have participated and on that note I would like uh Aon to please uh roll out the videos for summer school [Music] go [Music] I'm taking video a one more video oh that is our report um at this point may I please have Dr Flores alite to uh to give us some highlights of summer school and the progress of summer school let's put your your hands together for Dr [Applause] V hin and good uh good evening once again I hope you had a great chance to read our summer school report so thank you for the opportunity to share the highlights of our 2024 summer school program this summer we embark on exciting Journey aimed at creating a fulfilling and enriching experience for our students blending technology with engaging Lego activities to boost their academic growth over 3 to four weeks we have witnessed remarkable progress in their learning Journeys slide number two please our summer school program set out to achieve several key outcomes we have academic growth we saw significant improvements in writing math and reading abilities across all grade levels hence on Lego activities kept our students actively involved and eager to learn the students gained a deeper understanding of technology and coding Concepts preparing them for future challenges we focus on enhancing math and reading skills to prepare students for the next academic year our curriculum emphasize essentially standards ensuring a solid foundation for continued learning post assessment results highlighted our successes and areas needing further attention from kindergarten through high school we provided tailored support to help students progress academically and earn necessary half credits for graduation especially supporting incoming seniors and outgoing seniors so that slide presents ma data I am pleased to report significant average growth rates across grade levels with primary and intermediate students making notable strides our Ela program also showed impressive improvements reflecting our commitment to enhancing literacy skills many students completed half credit courses critical for their academic advancement spanning various subjects from English to mathematics to sciences and ities attendance rates were consistently strong particularly among our younger students and high schoolers demonstrating their commitment to learning and engagement in closing our 2024 summer school program has been a resounding success in fostering academic growth in student engagement the blend of technology and handson activities like Lego has proven highly effective in enriching their educational experience say we're excited about building on this momentum in future programs thank you for your attention and if you have any questions please feel fre to ask are there any questions for Miss sorry Dr Flores Ali questions Ella go ahead I just want to uh say that uh when I was looking at at the uh your presentation that um I was impressed with the fifth grade students there really on top in on each category and uh I'm also glad that um um that it's mentioned the goal is that to work with recovery class for the high school and also the they're going to be working with u students to make sure to have the the right credits and the right great that's good thank you thank you Mr uh president M dear members of the board I would like to point out uh there was a preest and a post test um there were specific standards that were selected for the summer school program for ELA and math um based on those standards uh based on instruction that the students received uh we were able to see the growth that Dr Forest is talking about um and Aon Bates if you don't mind showing once again the graph um where shows the math data in ela data there were a couple of highlights that I it's important for the community to see that it was not just about Legos but it was also about the the Reading Writing and critical thinking behind um and how our curriculum instruction Department set up um those targeted standards and if you look at fifth grade that shows 39% grow the students and the preest they had 29% and they went from 29% in a few weeks uh to 69% so fifth grade it we need to point out and celebrate the students in fifth grade and also the teachers another grade level it is um in math in it is for 8th grade that they started um at 20% and by the end of um based on the analysis we took away the students that did not do the post test but those that started the preest and the post test um the actual numbers they went from 20% to 71% with a total growth of 50% for a um for eighth grade um similarly in the ELA three grade levels that I need to point out is Kinder fourth grade and fifth grade that shows significant growth I know part of our goal um it is that students are going to increase 25% um during the summer school we have some grade levels that not only M but they have exceeded that growth both in such a short time so congratulations on your work and the teachers and also the students for the commitment that's [Applause] it one of the things just to mention um I know that in my visit to the bless you my visit to the campus was definitely something that I wanted to sh up and I did share this with Mr Diaz and and Dr Flores Harley was um I guess the support systems when it comes to any incidences that may occur and I and I only mean that in the sense of um coordinating an entire school session or summer session definitely is something that I want to make sure we're supporting to the fullest degree so that was really the only thing that I want to say was what I put on the on the radar as far as making sure there's support systems for for anyone coordinating to have and be able to address incidents with students having all of them together on one campus and then trying to navigate K through 12 I'm sure um was a challenge but thank you so much again for stepping up to it and to all the staff for doing that but that's the only thing I wanted to make sure to mention but other than that was awesome Miss Stevens um I have questions so I think it's fantastic that you were able to do this I can tell students we're engaged and we took a lot out of this program um I do have a question for the future are you planning on utilizing the program as like a way of getting students involved in like after school programming or something like that and even working with older students to implement the use of Legos um we have not taking it that far well we have uh the the purpose of of this program um every grade level has a specific kit um and it can be recycled so the goal is that every year that they participate that they will have a different experience um during summer school um uh when it comes to using it for after school um let us explore to see how would that work um without impacting the summer school as well so how we can maximize those kids so let let me take a closer look at that as well MH um yes it's a really good question and I think uh uh something that I want to say maybe we could have some more discussion on um and again it can all fall in the school and I I don't want to say that to be negative but at the same [Music] time we and those of you in the room who definitely have the the expertise and the understanding um can definitely I think support and see where and how what is needed um we're definitely not going to be able to get something like funding from the state but I but I only look at that as like like opportunities for like grant funding or something like that that'll help really try and meet the need and wherever it may be in the sense of how we're partnering with the nation and their programming but one of their downfalls is they don't have staff um and not that we not that we have an abundance of Staff but we definitely have staff who are able and capable and maybe there's a way to bridge it somehow but that's just just a big thought absolutely let me get curriculum instruction Department uh to give us some options and ideas uh we saw the response from the students the respond from the teachers and most importantly the response on the D right Miss syvia I was just curious to to know um and I was trying to find it what what was the enrollment total enrollment and then um I saw that you have St how many stud 300 they're all different grade levels and of the 27 that completed the hobit credit courses for credit recovery were there more that I mean just the 27 were the ones that came in okay it's a pretty so I'm assuming that most of our students are on track it's a it's a good it's a good question I think something we can definitely again dive into as much as we can at The Retreat I know it's definitely one of the things that we've consistently said as a board is ultimately the effort should be that we're front loading as opposed to catching all at the end or trying to trying to do the and again it's really difficult to say because I know for the instance why we have social emotional learning director is because there are factors that are just not not education like based because most of our students have a whole different experience in life um and I don't mean that to put them at a at a disadvantage but what I do want to say is that we have to think outside the box and how we're going to approach it but that question does come up continuously [Music] meaning what and how how are we how are we missing and we're not we don't want anything to fall through the cracks when it comes to the students from the get-go seventh grade should be already having the discussion about graduation not waiting until the 11th hour before they walk across the stage to get all of their credits then you know I mean those are the things that that we want to be able to see what is the plan and why do we always wait and why do we always hear so and so just barely made it when I don't know but that's that's just me maybe that me but I want to make sure that that's expressed at least from the standpoint okay that is that's all is is that is that your Mis is that your Mister is that your report all right thank you letter number six this evening is our barbecue reunified School District site handbooks which I believe is just updates as far as I saw Mr Diaz there shouldn't be anything that's correct updating like names new new new admins I can bring my um my principal from the secondary to point out as the major changes that for transparency for the community the board and the staff Miss okay so as far as the parent student handbook it was like the aligning with the page numbers Administration names um and the bus agreement the new bus agreement for this school year um as far as it's the student um athlete handbook our new um athletic director did add a clause on page 12 um of the actual handbook and it's just at the very bottom where it's after a game or competition it will um be required for a parent to allow the coach 24 hours before communicating with the coach about an issue that may have occurred during the game or competition um the reason he said for this is to ensure that it's not just based on like a heated moment like they're very upset they had time to think about what actually happened and then they can discuss and move forward accordingly depending on what the situation was and then also the right underneath it the parents responsibilities will be able um will be to respect decisions made by the coaching staff and contest officials which are the referees um parents will be exemp be an exemplary model by positively supporting teams they will understand that participation is a privilege and not a right that was what was added is that a has that been an issue or is it just to put on is to prevent issues in the future okay I just wondered I don't know if it's been an issue I mean I know I know how we are but I don't think we're getting in anybody's face okay um the other question are we going to and this is a question for you but both of you probably in particular for cameras are we going to include blatant and very clear information in our handbooks or whatever it may be about the use of systems or video or recording or all of those things that we know are going to be installed to the degree that parents at least understand that to add language for the parents to understand what we I'm just saying that would be I would say ideal as a parent now that I'm going to have a child at that campus okay I'm just saying that only because even if I didn't that's what I would want for our parents to be able to understand understand it's a great idea for transparency purpose let me work on on language on that it's already in it um is it in your handbook is it in this one it's with the new uh artificial intelligence already added in it with the new one right that's what I'm referring to let me review it uh let me double check and and and present it to the community and the governing board as well and it's not fear I just want everybody to be very understanding of what it is and what what it's doing what it's taking as far as information goes and we can reference it to the policy that we approve as well how we going to guard that information so parents they can um they they know um that it's also protected by by board so let me work on some language and bring it before the governing board okay perfect with that um we removed number seven this evening so we'll move on to letter f as our action items number one is the second reading of the Barra kiry Unified School District policy amendment I HB A R A are there any questions or comments if not do I hear a motion to approve motion to approve motion by Miss anarie Stevens second by Miss Kathleen batz all those in favor m m sorry over taking notes who who sorry have a motion by Miss anamarie Stevens so a second by Miss Kathleen Vance moving to approve second reading of the policy Amendment thank you all those in favor um five eyes motion carries number two discussion and possible approval to adopt the barbecue reunified School District annual expenditure budget for fiscal year is that 23 24 or is it 2425 2425 we're going to have to amend amend the agenda cuz it's this record it can I make the motion to appr yeah but it's changing the agenda with the change of you know what I mean the fiscal year to 24 a motion to approve with an amendment to the title of the action item I think that you try to look at Ben it's not there I believe that should be okay but if not Mr Diaz I will follow up on that um but as long as he's clarified for the record and make the approval a contingent approval we can proceed yeah yeah if you if you can check though and make sure if not we'll bring it back with legal that he they don't need to take that back I just don't want open meeting laws to be up our yes to be on our door so make the motion oh I'll make the motion uh to approve uh the barbecue UniFi School District annual expenditure budget and fisal for FIS schal year with the change in the title of dele 2023 24 and and input the 20242 I'll second the motion um just a quick clarification the the document though is everything that is what needs to be opponent correct it's just agenda the document though in on here is good it's not a okay does everybody understand sorry I know there was a little bit of a confusion but the only reason we're question is because the title for the action item should re fiscal year 2425 not 23 24 but we already approved the agenda so we can't really go back and make a change to that without having to re having to go back through the process and per Miss Carlile this needs to be approved this evening so we can we can do that right now there's a motion on the table uh any it was second uh there is a motion in a second on the on the floor I don't know if you guys want to I think we should go ahead and proceed and then I guess if doesn't it isn't correct then obviously we'll have to do it on special board okay meetings so just verify that before we meet again which should be this weekend anyway so okay all right all those in favor M five eyes motion carries letter sorry number three this evening discussion and possible approval of fy2 proposed professional settlement schedule supplement excuse me professional supplement schedule Mr di um president board um president president with members of the board um um just every year we go back and and and present um the supplemental um schedule um these are for a couple of our staff members um on the attachment and we asking uh the Administration is recommended that the proposed 2425 professional staff supplemental schedule to be approved a motion to approve second second by Miss Sylvia Hendricks all those in favor five eyes motion carries number four this evening's discussion and Poss possible approval a propos support staff supplemental schedule Mr Diaz similarly the other one was for professional staff this is for support staff um the administration is asking the recommending that the proposed 25 20 2425 uh support staff supplement to schedule to be approved for the categories and positions um included in the attachment okay questions comments sh the make a motion to approve a motion by Miss Kathleen Vance second by Miss enar Stevens all those in favor what five eyes motion carries I lost my agenda number five is the discussion and possible approval of FY 2024 recruitment retention signing incentives Mr Diaz president M members of the board uh this is the T N of es 3 um and these are funding that needs to be U also spent uh before uh September 30th and what we asking is for the last uh retention bonus for the staff um you're going to see different categories the logic behind the categories that you're going to see uh or the different amounts um the staff that were already approved a 5% increase they have a smaller uh um amount for the um returning um typen and for those that did not get a 5% that only receive a 2% as part of retention I'm asking them to um give or provide or issue a higher approval of um the signing bonus uh incentive to make it Equitable for all employees so those already got a raise they're going to get a smaller the um signing bonus and those that did not get a raise um this will compensate for not getting a race this year at this point having said that um it is recommended that the governing board approve the Recruitment and the retention of incentive as presented was the question that was posed did it pertain to this there was a question in an email that was sent I just wanted to make sure whoever requested that information the question um that was what was the difference between uh classified and non-classified um the non-classified is instructional staff um it's C certificated staff so then what you're referencing is that tier depending on whether they received a we approve raise yes is dependent on which level they are that's presented here that's correct okay but it's not specified cuz it doesn't say it just says one um it's not specifying but that's the logic that we use behind to justify the different amounts um for this school year there were two different races um one was 5% and the other one was 2% um um the admin um nonclassified and classifi they did not get races this year they did not get a substantial in increase they only got 2% um as a result we are compensating that um discrepancy through a retention bonus the other staff members that they already got a 5% they still it would be eligible but it's going to be for a smaller amount of a retention bonus okay questions clarifications no I understand the logic just Equitable we'll try to make it [Music] Equitable I don't like it you don't like it but that's just me I mean I think if we're going to provide returning or incentivize employees to return and we did it a certain way and we're doing it different now kind of makes it seem a little bit like we're withholding some to some degree um and I'm just speaking I'm not saying that you're doing it I'm saying we want people to be here and to return this this is this is very unique when it comes to being able to provide any kind of incentive to do so um and I don't feel like anybody should be penalized because they they were brought forward to receive raise and yet are being kind of cheated out of I say cheated just to kind of make it clear of what they would have received if they hadn't and I don't know if there's a way to look at that to the degree of does my 5% raise actually equate to what someone who didn't get it is going to get or vice versa just a thought but I would say to be fair it shouldn't it should be just across the board but again you y'all are looking at it from the perspective of we gave 2% to a 5% raise to these employees and not to these employees so let's compensate them to offset it but I think it should just be across the board whatever you're going to get whatever we gave we should give and and invite them back for thank them for returning and then recruit with the signing incentive but that's just me I'm just speaking out loud no no go ahead Miss L I think that this was kind of discussed at one of the board Retreats prior wasn't it and that was the information that was given out at that time about the increase of the some employees at the 5% and 3% and I think at that time we kind of are more or less agreed with this what was going to be coming forward okay okay if there are no other questions Shu motion I make a motion to approve motion by Miss Kathleen Vance second second by Miss anamarie Stevens all those in favor um I have four in favor and I'll vote um Nay with that motion carries U four eyes and one name number six this evening discussion on possible approval of banking services for fiscal year 2024 2025 Mr Diaz uh president wendia uh members of the board I want to ask M car to submit uh op present this recommendation M car I can open it and Aaron if you don't mind opening the document basically this is just a memo to request that they change the signers on the Wells Fargo accounts from um removing Christina Rago and adding myself as siner currently we have darl and me and Mr Diaz under and we have three just in case somebody is out we require two signatures for checks so the administration is recommending that the papa Unified School District governing board approved to continue with Wells Fargo and the Pima County treasur as a Fiscal Agent for safeguarding of the auxiliary operation funds and approve the changes in designated signers Move Motion by Miss uh Sylvia Hendricks of second how all those in favor M mapo five eyes motion carries number seven this evening is discussion and possible approval for a delegate and Alternate to attend asba delegate assembly on Saturday September 7th 2024 in Scottdale Arizona board members you're very much aware um each year we attend the asba law conference this is an extended day um the Saturday for the delegate assembly is anybody itching to be the representative if she's Shak St where to go I don't mind I can I can I go ahead and Alternate okay um with that I'll motion can I motion for myself for me and you make the motion um uh for one to be the delegate and I will serve as the alter alternate okay is that second second second by Miss Kathleen V all those in favor M good Ella Miss Ella oh okay I'm so sorry uh five I motion carries letter G this evening is our consent agenda without objection a motion to approve is there second second by Miss Vance uh all those in favor m m five eyes motion carries letter H say I request for future agenda items Mr Diaz anything I have several already noted um but I need to make sure um I get the names of uh board members that will be partici participating at the law conference uh scheduled for um September 4th through the sixth the 6th um that way um we can start making those reservations well for sure Sylvia and I because we're going to be there for the extended day till the sthri um Juan wendia um van the law conference you're good you're going to go I want to okay Ella Anna Ella okay St tenative sounds like all of us tenative so we have full house Ella good Full House excellent and so far I have the request of for future um agenda is a fiveyear review um and on the funding uh fiveyear projection fiveyear review The Last Five Years um and then uh it's an update on the attendance issue and and solutions for Accelerated um and it's the possibility of how we can maximize the Legos as part of the after school program [Music] um um for those students who are attending um the after school program or students who participate in Credit Recovery who are not getting credit recovery and and what other services they can get um and the artificial intelligence language in the handbook those are some of the items um are there any other items that you would like to uh be included in some of the future meetings anything else for the future no I think I had um I had asked in regards to um the the Recruitment and Retention that one I read you're right um that was a I submitted that to um president Mia as well as of um Miss car um it is a payout on retention and those are um those that did not complete their um their contract U the damages do the what I submitted to Fisco yeah I saw that and the last one would be um regarding the retreat there were some um potential challenges for these weekend so I wanted to see then um how do you want what new days you want us to explore just just keep it move forward I know but like I said I'm I just won't be here like for the very first thing in the morning need all to be here I have a couple of board members that may be a challenge um but I wanted to see uh what other dates um you may want to consider um being the beginning of the school year for some board members may not work um due to family June July so um the next two weekends will be a challenge for our team because we need to get started with the year so with your support um would you be open for any of the weekends in August except the 10th um I won't be available on the weekend of the 10th but other than that I have the other week available if you give me some days that I can run with my team um we'll be more than happy to review all the dates let's start with the first weekend of August Friday the 2 and the 3 I'm available the second third second third that works for me second third Ella second third Retreat August 23rd it works all right so the first time all right so um let's go ahead and cute party I might leave a little bit early I have an appointment at here for Friday or Saturday just for Friday we need today Friday we will need Friday uh all day and Saturday all day and for us then we need to make it a working day for us um we did a 17th or you want to do a Saturday and Sunday is that better for you guys on I hold on hold on hold on taking n taking no it's only one day um either way uh what I'll do then um I'll switch for directors to be there on Friday and principals on Saturday so you don't have to miss work on Friday we'll discuss it during the retreat uh the reopening tomorrow okay instead of this weekend yes the second and the third but give me one second we're still looking you canot do it on the second and you can only be there for the partial part of the until 2:00 all day she can though have be there in the morning in the morning 16117 1617 not the 16 and the 17 no 23rd 24th you can't right Stevens can't that takes us to 23rd 24th I have a no 30 31st August huh 30 31st labor we'll be at the lot conference on Monday for for we're still going to give out the three day weekend um can we structure anything a little bit different and keep this weekend I know it's all important and I definitely want to be present and it sounds like we're else we took days off for this week can we structure anything different can you elaborate I don't know like I know you're loading everything on the agenda a certain way what absolutely I know we need to hear it all and see it all but what absolutely can we work in there that's not going to take up too much time or be front loaded and then we can back in what things maybe people can miss technically so to do it I saw something about a tour do we all have to be on the tour I saw something about you know what I mean you know what I mean yeah and just put that at the end so we can do that and those who have to leave can leave no so for this weekend oh I'm trying to say keep this weekend we front load what we can and and put everything that we that is kind of like optional to the back it's all great work I'm not I'm not trying to say it's not that we don't need to hear it all we do Friday and Saturday or just Friday or do Saturday can you squeeze it all Friday I don't know can you all do Saturday well that's the day syvia wants half a day yeah we can do it on Friday could we do it on Friday she has leave already for Friday and but you can right Miss Andre for Friday all day till from 7 to from 7 to 7 on Friday yeah hey we've sat here but not the morning so we can with your support then we can adjourn the meeting and we'll continue the discussion to set up the dates um that way we can we don't hold the entire Community hostage on the date but we can dismiss that yeah yeah that all right okay um we'll move on to our adjournment Movement by moved by Miss siia Hendrick second it by uh an miss anamarie all those in favor five

we'll notify a possible corm any the board that wants to attend you're more than welcome to do that it's always a fun event and the first day of school is August 5th so that gives you a little bit of the next three weeks that doesn't cover all of it but those are some of the main things U we'll notice on all the orientations a possible cor to permit the board to come in if you just want to come in and observe you're more than welcome to do that and then we'll uh if there are any other items that the relate into this report that I could share with the board I'm more than willing to do so that's exciting thank you I I think so it's a busy time of year and it's here already yeah it is all right next item on the agenda is a call to the public and we would invite anybody that would like to address the board to do so at this time like to liit your time to about 3 minutes and not seed that time to anybody else like you just state your name where you live so that you might uh be entered into the public record going once before you go there Mr I left uh Mr President I left one critical element off I I miss I didn't see it on my notes it's there bolded for me if you recall last two board meetings there have been some concerns over the referral of students needing counseling services or other type of psychological supports we don't provide referrals or counselors are not qualified to do that nor do we have the authority to do that however we've been working with a provider that is willing to help the students receive the services they need and the process is simple if we if any of the counselors or it's brought to our attention that there's some need for support with these students we'll contact the parents and will say to the parents these services are available to you and your child if you should choose to use them if you feel you need them and you can do that without expense that provides the same impact as a counselor writing in a referral without breaking any law or creating any unnecessary angst so we we're essentially doing what we were asked to do except for we're not providing that referral but the services are still going to be provided and I think that was the most important element these kids need help well we have an Avenue for them to get it we can't guarantee them that they're going to go to a certain provider but we can guarantee them support if they follow the process so none of this will be done without the parents permission knowledge and cooperation we will not seek services for anything without the parents consent any questions on that okay well then we'll move forward with systems in place it will be a practice there's no need for a policy but the practice will simply be if it comes to our knowledge that how from whatever is area that looks like the student needs additional supports we'll reach out to the parents provide that information and that's where it'll stop we'll continue to provide change point or any other provider access without charge to an area where they can counsel students um outside of the classroom classroom access will not be allowed it's not allowed by furpa we won't break that rule and that's not frankly open to discussion um nor is the referral but we do feel the need to help or can and I believe we have so thank you for your patience thank you for your work appreciate that okay call the public still open going twice third time guess no one would like to address the board the next regularly scheduled board meeting will be August 13th at 5:00 pm at this location what we need now is a motion to adjourn I have a motion from Chuck I'll second the motion my