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can I have a rule call Madam Secretary sure Mr alre here Mr gagos here M rup is here Mr sish Miss s dumus here Dr Hall president Brown here let us stand for the Pledge of Allegiance led by board member Mr gagos and followed by our mission statement by our board secretary Mrs Ru I pledge allegiance aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with Li and justice for all and our new mission statement is to engage and Empower our students to positively impact their community and future thank you thank you both board members I would like to have a motion to open up public hearing on waiver of school code section 10-20 d1212 Alpha some moved move by second by uh Nelson second chery yeah have a rot call please miss sight stus i r is an i Mr gagos I Mr alch I president Brown I motion carry okay who's taking the floor here okay uh yes Mr osinski will you go ahead and uh remind the board and the public um about the uh why we're here today yes Dr koganes uh president Brown other distinguished members of the Board of Education good afternoon the purpose of this public hearing today is to request an waiver from the Illinois State Board of Education that will allow the 24 previously identified nine residents to attend Creet Monon School District tuition free thank you thank you oh is that the comment yes okay all right I do have been submitted to me in rent form a public comment with the title or the topic being Annex and the comment itself ritten has been ritten have we been given an update regarding annexation of the area in question and that was written and submitted by Mr Evan Robert Roberts if you'd like to come up Mr Roberts if you like to come up and speak is it a Podium up there and a mic okay yes good afternoon board how are you good good afternoon so I just wanted to know how uh I know the waiver is one uh step that's being taken uh but I know that annexation was a possibility or just something that was mentioned previously so I want to know was there any progress or is that something that the board is looking into or or are we waiting on uh citizens to kind of take that step well I can address it a little bit and then people can jump in a little bit um we had discussed the possibility of an annexation but because of the nature of the pull out it was going to affect a very large group um and so we decided to go in this direction instead and you can add on to that uh this is Eric gry our attorney it's on is it on the annexation would have uh overcompensated for uh by pulling out a larger swath of folks than what uh is really necessary to accomplish the board's goals M and in light of that u a waiver is a smaller car out uh we have the of the school codes a smaller car vout to accomplish what we wanted to accomplish and uh and easier we think um to do what we want to do so that's the route that the board's okay has gone anybody else the how long how long does this waiver uh stay in effect the waiver if approved would be for five years and then a reapplication would have to be made at the expiration of the waiver so if the kids have not graduated by then they we can apply for another waiver and then keep that would be something that the board would have to evaluate in the future four and a half years from now right correct okay so we do have kids that's in the district right now that in 5 years if they were to be in in five years I guess they would not have graduated right in five years that's correct we have some as early as ELC in first grade okay how would we communicate to those parents about there's no guarantee it sounds like there's no guarantee future board and whatever right that they will be entitled to have this waiver I think there's there's lots of uh you know uh things that are up in the air and you know at at this point you know first of all we don't know whether this waiver will be approved we're hopeful that it will be and then you know four and a half years from now the the makeup and composition of the board may or may not be the same the make up of composition of the general assembly may or may not be the same so we are at the whim of you know other decision makers so let me make sure I understand so from a legal standpoint the five years is that a criteria a requirement that's the max we can go that's the max that is the max that you can apply for okay okay just one quick followup if that's okay for the waiver for this year um how does that impact I know we say we have to wait for approval how does that impact the students if it is not approved if it's not approved then the board will have to evaluate um following isb's decision how it wants to uh um you know treat those families that are impacted um with respect to whether tuition is to be charged or whether uh to wave tuition in in that circumstance right but all families have been told they can register for the 20124 25 school year that is correct okay just for clarification what was the issue about tuition waiver going forward I remember you said something about setting a precedence so that's where we got stuck on it for this time we could have just given tuition waivers and enrolled that won't actually work longterm can you re explain that please well there had been discussion at the board level about about setting like an arbitrary uh tuition amount which wasn't necessarily reflective of the actual tuition that we would charge for a non-district resident and I think the discussion was that that would be a poor precedent to set and one that's really not tied to the school code because you were supposed to tie it to the actual non-resident tuition um the reason that I were doing this is to have this carve out where where nobody is charged tuition if they are part of this small subset of folks and um for all other non-residents continuing to permit the district to charge non non-resident tuition perfect I just wanted that for clarification thank you much and I I saw the application um but is there any description that goes a schedule that goes along with it says these families or these children is it how is it specific to so this situation right so um what you probably saw was just the cover page to the application and there is a narrative description that's about three to four paragraphs long that'll be included okay uh and that describes that there are uh 24 students from 13 different residences okay is how we identify them we don't identify by name or address or anything like that that's sufficient for my purposes and again how many residents are we talking about that's in this neighborhood total not that has students but how many I don't know the answer that question I don't know if you know Jason I don't have an exact number but last time we checked it was over a 100 residencies that was impacted in that area okay I would like to know that if we could if not today whenever but what's your question about who's because that's kind of a nebulous question and it it was but because of the way the the map is drawn right well I guess we know from that area the families right because that was one of that was one of the things we looked at that you know when we say or looked at the possibility of annexation that area we said it was too incum it was too cument that we need to lower the scope and just deal with is how many how many residences would be if we re anex versus what we're doing now yes if we were to re anex okay how many residents will be affected from that point not just these families not re anex but Annex those into District exactly and it sound like we don't know that answer not that I expect you to know but I just kind of a question came to my mind when we said that we was going to limit our scope to just providing these families that's affected today um and giv them the five you know with the five-year waiver as opposed to the annexation so I'm all about an annexation however I would love to Annex that however how does that impact Stager and their school district for those 100 right that I think would be the I mean I would love to do it but I think that would be the hang up with stagger letting that whole annexation go yeah they're not going to give up tax right they don't want to give up the tax revenue from those hundred homes so this is the best best solution for the situation we have I can think right and I'm sure there's students in the same situation there they've been there their whole career and they're not going to want to come this way so I think this is the best solution hopefully at this point at at this point all right thank you very much our answers thank you sir one more question when once isby approves a waiver is it more likely to re-approve a waiver once it's just I mean I know you could be a different assembly at that time could be a different board but just from history I don't have any data to like okay to to be able to answer that concretely sorry okay is there a way to get that renewal process on the schedule already 5 years out so we know need to begin it at an appropriate time for these families I I think it just be a matter of us all docketing it four in four years whomever is in charge here in in four years or or me um in four years to make sure that we're we have it on our radar okay y thank you yep so I'm sure Jamie you'll be around and that a be thanks Jamie make notes firsthand okay all right if there's no further public comments on the topic at hand I would like a motion to close the public hearing on the waiver of school code code section 10-20 D12 or 12a Alpha so moved second move by Nelson second by Alex any questions or comments if none roll call please Madam Secretary Mr Alber I Mr gigos I M rson I miss s stumbris i president Brown I motion carry next on the agenda is one action item Action Report Alpha business number one like a motion to approve the waiver of rule c section 10-2-1 2 or 12 a alpha so moved so moved by Jamie second by Alex any questions or comments hearing none roll call please M secretary suus I Mr rupis and I Mr gyos I Mr alre I president Brown I motion carry I would like a motion to to adjourn so moved by Alex second second by Jamie all in favor one voice say I I I no n we are Aur

here Mr gri M Rodriguez here here M here M Val here pres I will motion agenda move oh okay I'll second all in favor say I I approved by zero the United States of America the stands na for public comments have comment at this'll right informational items for the governing board report of current events does anybody on the board have anything to report at this no okay we'll go on to the superintendent report sir okay have a motion to adopt the consent I'll make the motion second all in favor say I I approve first item on Personnel is the certified employment of substitute teacher Mara Duncan Mr President honorable members of the board uh Marissa Duncan has been interviewed and reference checks completed for the position of substitute teacher recommend the approval of the employment of Marissa Duncan as a subst to teacher motion motion I'll second all in favor say I I I approve I deserve next item is the certified employment of substitute teacher Mary bie Mr President members of the board Mary bie has been interviewed and reference checks completed for the position of substitute teacher recommend the approval of the employment of Mary bgie as a sub teacher make it all in favor say I all oppos approve by next item is the approval of the sement for the pr Mr President members of the board Administration is seeking the approval of an added sement position prek director the job description is attached recommend the approval of an added sement position prek director okay I will I second all in favor say I any opposed approved by okay next item is the extra position resignation of football head coach Bud Mr President members of the board budy hased his resignation as a football coach recommend the approval ofation of Buddy as head football coach I will make the motion I will regretfully second before yeah say before we vote I appreciate all that Mr has done to build that team up and how well he's done the job and sure that he's got people ready [Music] step all right all favor say I opposed approve okay next item then is the extra PID position Reemployment for football coaches Mr President members of the board um in consultation with Coach buddy ker the athletic director in administration our recommend co-head football coaches Lonnie Guffy the third and Brian Bissell Lonnie and Brian were approved in June as assistant football coaches David leco who was approved as the basketball head coach has accepted position as assistant football coach recommend the approval of the employment of Ronnie guthy thei and Brian B as the co-head football coaches and David Esco as assistant football coach this was a an emergency situation that came up in late June and so we really wanted to consult with Coach ker and get his feedback we really believe that both of these co-head coaches have a good working relationship with each other and that they also uh know their their players and also Mr would be a great addition to to this staff so that's what I wanted to share I just want to say um I'm not really a fan of true head coaches but I do appreciate all the input these gentlemen have put and the talking they've done I respect Buddy's advice on this I think both Lonnie and Brian will do a fantastic job of support each other um that's all um all in favor say I I opposed abstained four eyes and Mr gained is approv next item is the extra pay position employment for Vol Mr President members of the board Cory Mills and Daisy y have been interviewed and reference checks completed for the position of head coach Mr Mills and assistant coach Miss Yak volleyball coaches both process of obtaining a fingerprint card recommend the approval of the employment of Cory mes and Y as the head and assistant volleyball coaches and miss and Mr were responsible for taking care of this and and they very favorably both people okay may I have a motion on Cory I'll make the motion I'll second it all in favor say I I any opposed approve ier okay now we have a motion I'll make a motion say I love Daisy y always have she was terminated as a coach for an incident when she was the JB volleyball coach under school policy that was instigated by the next last superintendent if somebody's terminated as a coach they cannot be a coach again so I'm just telling you that happened and if I was that person that would I was told that to my lawyer and I would be knocking on the door tomorrow right and so I'm I'm just I'm just telling you that that that's what happened I love Daisy I think she's more than qualified in every way all I'm telling you is she was terminated Am I Wrong Angel anything I'm saying she was terminated right and so and that has been used a couple of times to keep people from being employed at AO high school as coaches or v as coaches I I didn't know about this earlier I would have let you know in a in a different setting but you might want to you lay that vot until practice should have already started practice has not started right should have already think they're waiting for coaches to be approved when he started that's what I heard okay and I don't agree with that BR by the way I didn't agree with it at the time and it cost me the job of the head football coach okay but I'm just telling you that that was a policy was it an official policy of the board was at that time things were done quick and fast and I don't know I would I would like to move to amend the motion that we table this so further evaluation can be done by the administration sure because Mr Guth is correct on his points and I think it would behoove all of us to table this so we can get further clarification on this okay okay all in favor any discuss I only have one more thing to say I was against her I wasn't on the board but I didn't think it was right when they terminated they terminated right I think she was a scapegoat and and she was terminated so I just want to throw that out there all in favor of the motion to table Miss y say I I I and the opposed uh Table 5 Z okay next item is the extra pay position Mr President members of the board the following individuals are requesting extra pay volunteer employment for the corresponding positions you have them right there in front of you uh recommend the approval of the above extra PID volunteer positions for the corresponding individuals okay I will make that motion all second all in favor say I I any opposed that's approved I okay next item professional development special education staff Mr President members of the board the special education director will Le two days of training on best practices that will focus on improve student achievement some of the topics covered will include accommodations and modifications for students protocols for communicating and collaborating with families and familiarization with the important components of the IEP training will happen the week of the 22nd of July for special education staff want to just highlight as you as you heard right there accommodations and modifications uh critical uh uh components such as with accommodations uh audio books discussion or vocabulary questions before class preferential seting movement breaks alerts prior to transition visual aids chunking L assignments for test Lev the playing field modifications a focus on alternate alternate book with easier reading level shorter vocabulary list provide vocabulary list with definitions true false test instead of s past fail gr math test that focuses on different concepts so these are some of the components that are going to be focused on uh were talking and I were talking about this this is a great start to the school year that all the staff is going to be on the same page with critical parts of of this program recommend the approval of two days of special education department professional development training week of July 22nd to the 26 okay I will make that motion second all in favor say I approved oppos approve by okay last personel items professional development professional learning communities with staff yes Mr President and members of the board this again also uh in collaboration with with Miss adamon Administration leadership team will facilitate training on best practices with our teachers that will produce improve student achievement Focus will be on reading and math intervention strategies technology integration tier two and tier three interventions and improving our high school professional Learning Community training for teachers will be three days the week of the 22nd of July uh very critical components to prepare for the school year once again as a previous item to get everyone on the same page with a strong Focus for student achievement recommend the approval of three days of teacher professional development training week of July 22nd to the 26 okay I will make that Mo second all the favor say I I any opposed approved by deserve of business the first item of which is the approval of the for year 2025 budget yes Mr President members of the board uh following the public the president shall follow order the governing board meeting for the purpose of adopting the budget recommendation approval of the AL Unified School District fiscal year 2025 adopted budget is recommended for ars1 15-9 fire requirements second all in favor say I I any opposed approved next item is the approval of soulle source vend 24 Mr President members of the board in accordance with the Arizona administrative r72 1053 and r72 1086 the Gover board must approve all Sol Source procurements before any purchases are made r72 1053 of the AAC provides that a contract may be awarded for service without competition if the governing board determines in writing that there is only one source for the required service the following vendors will be used for the 2425 school year as s Soul Source vendors there you there you have them in front of VI the vendor the projected contract and the determination recommend the approval of the distant vendors as sole source vendors I make the motion second all in favor say I I I any opposed approved next item is the inter governmental agreement with Beyond textbooks Mr President members of the board in July 2022 the AL Unified School District entered into an agreement with Beyond textbooks a unified school district to increase student achievement and align classroom instruction to State Standards now district will need to annually agree to an intergovernmental agreement the agreement is attached and has been approved by a Us's legal council previous professional developments with Veil include fiscal year 23 and fiscal year 24 from Beyond textbooks director assistant director assistant superintendent so we want to continue that strong partnership recommend the approval of the attached IG between Al schools and Beyond T schools I make that motion second all in favor say I I any opposed approved and last business item is the memorandum of understanding for child parent C Mr President members of the board the administration is asking for board approval ofou with child parent Cent start for the 2425 Academic Year head start with board approval will provide preschool services to three to 5y- olds and will work with the special education department to provide sped services to those Head Start students uh recommend the approval of the attached mou between a schools and child parent s Head Start we have Mr edor the educational support services consultant here uh available for any questions or if he wants to go over any of uh theou uh he's here for any questions or comments you guys might I have a motion the motion second I also have some questions so we second before discussion I just wanted to clarify that this is the one we had spoken about where Head Start will be provided some their he can talk about that as far as that is highlighted in theou thank you good evening Mr President Gover board members Dr Soo M AR congratulations your appointment principal um so during this this uh previous school year I was assisting Consulting with special education department one of the major areas that uh there was a lot of confusion with was with the head St program so I I found the um the old memorandum of understanding that was signed by the previous superintendent in uh 2021 and what I came to find out was that memorandum was just a blanket form that child centers have used for you know all of their different uh districts and there wasn't really any discussion about some of the fine details within that uhou so what Dr Sto asked me to do is to go through and research and uh revise the current or the the previous mou into something that you all can approve there are three major areas um that I made uh corrections to uh the first one was the let me get to it it's on page six um of the new one oh wait nope I apologize that's where I have my highed was the it's actually on page nine uh it's for screenings and referrals um the previous mou stated that when a parent makes a request the school will have 45 days to screen the child and move forward according to idea that was an inaccurate timeline when a parent makes a request for evaluation the school actually has 15 school days to respond so that was the first major change because I wanted to bring theou in compliance with state and federal regulations so that was the first one the second um major area that we had a problem with in the past was uh how those referrals were presented from Head Start to the auto School District what I came to find out was headstar wasn't doing it appropriately they weren't following their own procedures we didn't necessarily have a procedure um for accepting referrals from the Head Start program so I went in and I outlined specifically um what is needed for a referral what I found was just to give a little bit of background there was a lot of Head Start people coming over and just saying oh here you go you know I'm putting a boulder on a desk and it got lost in the mix there was one that actually got lost for several months it was filed incorrectly nobody knew about it until we started cleaning out towards the end of the school year we started cleaning out files and we found it so what I listed in the for the new procedures for referral is everything has to be done in writing uh we have a packet that we build out that when a request for evaluation from Head Start is is uh sent to the district District we send the packet to the AO or to the um I'm sorry to the Head Start program and to the parent and they need to fill out that information and then within the 15 school days the AO special ed team will then make the decision to either move forward with a review of existing data which is the first step in the evaluation process or they will create a prior written notice and attach copy of procedural saf cards stating why we are not going to move with an evaluation which is the proper process um according to state and federal guidelines that's what we do for all evaluations and so it's not going to be any different we just had to put it into writing in here that they have to follow um that process and they have to let their inclusion staff who stationed in Tucson know about those referrals also that was one of the things the referrals were not going to them they didn't know anything about it so it really messed up the process so what we're what I'm um doing in here is saying this is the process that needs to be followed so that number one we don't miss any and number two everybody that needs to know knows um the third the third area is um let me find it I apologize okay so it's on page 14 The implementation of uh the implementation process special education related Services the other area where we had quite a few issues was that the Auto School District was providing a pair of professionals to be one-on-one uh uh one-on-one assistance to Head Start students uh who basically who primarily had behavior issues um when I was researching this the national child centers program states that it's their responsibility the child Center to responsibility to provide that social emotional behavioral support they're supposed to provide the Personnel for that um and so I listed that in there under a the section where it says Head Start agrees to and then I added on the district agrees to because according to Federal rules the district is responsible for providing any services that the I P team develops and agrees to as part of the team so I made that statement in there because we need to make sure that when the IEP team determines services that need to be provided to that Head Start program we are still responsible for that however part of the training for us is going to be you know Based on data does that student really need a School District representative to be there providing those behavioral supports when in Ence it's supposed to be the headstar program that's doing it um please sir please so those employees will work for who they are they work for the AO School District but then they are assigned to the Head star program okay so there are employees correct yes sir and the Auto School District pays for their salaries and who who chooses them um so it's typically the special education director that assigns the par professional for any you know any of the students in the a school district it's the par it's the um special ed director that assigns the parpro however the other issue that we ran into was that towards the end of the school year one of the pair of professionals that had worked with a head start student um was left and so they had to assign a new person and sometimes that new person didn't show up and so they had to assign another person that that caused a lot of conflict but according to IA regulations Federal special education law um we do not assign by name a par professional obviously best practices says we want to keep the same person because changing a person all the time doesn't do anybody any good however the law says as long as we're assigning a pair of professional to a one-on-one that's all we need to do and so there was a lot of issues with you know complaints about oh this person didn't know what they were doing it was constantly changing I mean as much as I hate to say it too bad so sad we were still assigning the Personnel so we were well within the school rights yes sir question so you have the school employee fa Pro assisting you how many of your own employees that are not District Personnel work at the Head Start so are you asking how many Head Start personnel there yeah I think there's about five yes correct that are employed by your agency oh no no no not by me I don't have I'm just I'm just a consultant all I'm doing is looking at so the Head Start um actually they have about five like you said and then the additional at the end of school year I believe that there were two pair of professionals um working there and when I talked to the inclusion specialist the the child parent Center inclusion specialist she thought that was way too much that was causing too much havit having that many people there and she wasn't sure why we were sending people over there anyway I just want toar the Head Start employees are not District employees correct okay correct yeah correct so I I understand our employees go there paros areed very thoroughly I just want to if you have any info on how the Head Start employees are vetted that are working on our campus for Head Start well there so there's the major confusion that I have nine times out of 10 the Head Start program is located off of the school district you know site this is a very unique situation where the Head Start program is actually on the Auto School District's campus and that has brought on a lot of confusion because you know in years past it's just I mean they've been small we just helped them and that's just kind of become the norm so vetting for Head Start people I have no idea School District doesn't have any responsibility they have to vet their own Personnel according to their I'm only asking I'm not saying interest of student safety sure oh absolutely 100% um and you know and the students that are assigned to Head Start they are not assigned to the AO School District they're assigned it so it's it's the head starts program it's the Head Start program responsibility for safety the only time that the AO School District becomes responsible for them is when they are brought over to the AO to receive any kind of related Services whether it's speech or occupational therapy or physical therapy but at this time all three of those related services are provided at the Head Start program I'm assuming that to work with head especially in a one-onone situation that staff would have had to pass the background abolutely else absolutely without a doubt they have to go they you know their their vetting process is very similar to a school employ figur be really alarmed correct having results on campus with our students absolutely agree I would love Tarot if you find out what their process is fantastic I believe that in the uh in the the theou there is a link to their their vetting process because it lists what the regulations uh are for their vetting process so just as a you know if you want to look look there I know that it's on the the national child parent Center website because that's where I got the majority of this information from as well Che than so the last the last area that I am looking at and it's not going to be on this particular well actually I think it is hang on a second because I took it off of the district responsibility just a minute please oh okay um page 17 additional responsibilities in the old memorandum for understanding there was a big section that talked about the AO School District their responsibility for transportation of students and because the district or the AO is on the district is on the campus uh you know they were talking about buses and vans and you know certified drivers Etc I removed that section for you all to consider because if we left it in there that could open the a school district up to provide any and all kinds of transportation for any Head Start student and for my my understanding from the research that I've done there are no other AO or I'm sorry there are no other Head Start programs that provide transportation to or from District um you know it's always been the AO respon gosh I keep saying that I apologize it's always been the Head Start um program's responsibility to provide transportation or the district Personnel would go to the Head Start site so there hasn't been so I removed that because I thought thought that it would just you know it could open up the AO School District to additional costs um and unnecessary costs in my opinion again it's your respon or your decision if you wanted to put that back in there I'm just making my recommendation I assume it was like that for a couple reasons one being that AO is so small but the fact that they're also on our campus and our buses are already driving the streets picking up our students just seem to be redundant have a second bus going around picking up the Head Start different time correct and and I'm sorry go ahead um the the trans again you know transportation for Head Start that is Head Start is in essence a private school okay so even you know with other private schools private daycare facilities Etc it's the parent responsibility to transport the student to the facility the school district does not provide that transportation for any of those Head Start stud stud to any of the Head Start locations and so again you know the cap here would be if the IEP team determined that transportation is necessary then we would have to be responsible but putting it in our mou with Head Start that kind of opens us up to anybody yes sir Transportation our buses are like County employees and County buses will that have any effect that start if any of those students ride a County bus no that starts fedal I I I don't believe so because the routes they take are are a buses if I understand correctly are a buses are the ones that go in town within a certain mile range County buses go to un Incorporated areas can't the County buses can't do anybody under kindergarten can only do kindergarten 12 and the the busing was left over because our prek A's prek didn't start till 2011 2010 um and before that if we had a three uh a three four five-year-old who needed SP Services then they would be enrolled in Head Start and then they would be in Head Start for however long if they needed spend Services because we didn't have a prek that we could enroll into so then if the the sped kiddo needed to be picked up or dropped off because we have to do that as part of sped then that's where that came from that was a leftover and I was in a we had a three-year-old that was Mr and we had to go get him and then bring him to and then he did all of his whatevers and then we took him back because Mom couldn't afford to to uh bring him back and forth so that's a leftover from when we didn't have a pre Cas and it was just head start for three four and five that's where that came from and that sounds like an type of it could be yes yeah and again if it's written in the IEP we have to take care of it um what you know the primary reason for that was because there were a lot of very specific things that really interpreted could make a school district responsible for virtually any of the Head Start students um the last thing that I want to say is based on my research a memorandum of understanding between the school district and Head Start or child parent centers is not a mandatory thing um we at any time I'm sorry you all at any time can say we no longer want a memorandum of understanding that does not say or that does not mean that we no longer have to provide them services that really has to do um more with we then couldn't as a school district we could not refer or the IEP team could not refer a student to the Head Start program um but I highly recommend that the board approve this memorandum of understanding because we really need some specific um guidelines between the relationship you know for the relationship to describe to define the relationship between AA school district and the um a program is there going to be a meeting between our sped department and head start with this new yes okay well so the the um you know first of all you all have to approve it and then what we what the the superintendent has to do is send this to the child parent centers so that they they have to assign it or they have to sign it as well because both both parties have to agree to it um and so that's what has to happen if they agree to it I've already coordinated with with the uh inclusion specialist to come out and we absolutely going to have a major sit down meeting between the the uh facility director uh the Head Start facility director and our special ed team to really discuss because the whole procedural thing is new you know in essence so we really have to make sure that they understand and that the inclusion specialist is on board because ultimately uh the the Head Start inclusion specialist is the one that's really in charge of most of the special education so and I I get what you're saying about Transportation but I do have the concern that if the district isn't providing that Transportation I know that there are some parents who don't have the ability to do the transportation themselves seem to me that would be students that AR able to served well yeah for my understanding of that you know it would it would be head start's responsibility because in the in theou it says head yes they have their own vehicle right yeah I was just going to say Head Start has um you know agrees to provide transportation to any students because they can't utilize our buses because they're too young right they can't they we can't we could when we did uh when we transported them before it would have to be a like a a school car or that we had to go and pick them up is now for transportation to and from no so it's only I guess apply to I students it could and you know and again oh I'm sorry pleasee we we used to go pick up the little uh the Kido that I was assigned to he was three so he had to have a car seat so that we can't have that so then we had to take the school car and then with the car seat and then strap in and the hole works and then go on school time work so we can't anybody being in the buses in the bus route it can't be under kindergarten so when we went to go get him they had to be in a school car with and I know that child parent centers um have a a huge bus or I mean a huge budget and they also have a huge Fleet of vehicles um that are theirs and so you know if for some reason they didn't have one out here all they have to do is they do have one okay let's just say they didn't have all they would have to do is call Tucson and say hey we need a van and then they would they would make that van available president members of the board if I can just I think that these are very good points it was a long time coming to to get this clear um what I do want to stress is that the district AO Unified School District uh provides services to all students on campus prek Head Start in k 12 as far as occupational therapy services that are f m skills Physical Therapy Services speech services psycho educational evaluations your consulting services for IEP but just so we have a number to that it's around the area of $200,000 so the services the very critical services that he's outlined but in these other ones occupational therapy and physical therapy the district is providing that for all students on campus it's just that now the inclusion support staff responsibility for what he researched will be the responsibility of the Head Start and child parent centers but we're providing everything else just for clarification is there any other discussion on this we have a motion all in favor say I opposed approved okay next item on the agenda is possible new agenda item I would like an agenda item so we can hopefully discuss the extremely large amount of money we lost by losing those grants um I think that's very important that the public knows what happened what's going on and how we're going to remedy that in the future I'd like to give my ant since that's a whole hell of a lot of money so I think discuss that can we also get um a deep breath of the summer school tutoring student achievement and our move on when reading data if we have anything that we can Report with regards to the Su School tutoring the tutoring part anybody else anything El say hi

call Mr Hopkins my mind now holding pattern for a second all right now we are at order now call Mr Hopkins here Mr just present M wson here Mr G here M Rodriguez here Dr here M here M Val here all president Califor okay we have no need to Appo have a motion to the agenda second all in favor say I I approve Z flag of the United States of America and to the rep for it stands one nation and this meing there's only one item on the agenda and that is yes Mr President and honorable members of the board um we have a public hearing to present the 2025 adopted budget for school district for ar-95 Gover board shall prepare and posting notice fixing timeat July 15th at which a public hearing and board meeting shall be held the governing board shall present the proposed budget for consideration of the residents and the taxpayers of the school district at that hearing and meeting this is a budget hearing for the 2025 adopted budget there is no board action necessary at this time um we do have the budget ask Miss she can put it up here for you uh Mr Moore are consult consultant from True professionals as not not able to uh to be here tonight but he just wanted to to me to share with you pretty much I'll go to slides four and five it's it's the same it's all the same it's um the same numbers the same information the revenue control limit is the same amount budget balance Carri forward General budget limit is 4,334 690 uh if we could go to slide five um District additional assistance capital budget pretty much the same we have the adjusted uh daa budget balance carry forward unrestricted capital budget is 1 milon 25,6 20116 uh the next slide I believe just goes into what he discussed at the proposed budget meeting in June uh salary schedule adjustment classified and certified salary schedules um the revisions we made to that compensation increases so pretty much um all the numbers are the same and that's what you wanted to share with you to keep it uh to keep it direct and nothing changed anybody have any questions or comments on this I think we approved last meeting proposed budget Arizona laws strange we have to adopt a propose at the end of June and then within 15 days the same we have without making changes we have to adopt the adopt the budget I don't know why it's it's School Finance it's just the rules that were given so and it can't change from the proposed to the I have to advertise it and if there's there's something that we need to change or that somebody you know has problems with then we have to do the proposed again revised and then 15 days later the adopted again so it's just the way that the law hasn't been Rewritten yet any other [Music] question fav say

SP pocket probably didn't make it from the without being switch you with the Snickers over here if you want sometimes when you're late you miss out so you could you could have them both um we'll call the meeting to order at six o'clock and are there any changes to the agenda tonight I move to adopt the agenda as presented I'll second all right we have a first and a second all in favor I I all right passes oh I passes for all right please stand and join me in the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation indivisible andice all right 4.1 approval of board meeting minutes for June 12th 2004 any questions I move that we approve the minutes from the June 12th 2024 regular meeting reg uh regular meeting minutes as presented I'll second okay we have a first and a second all in favor I I I passes 40 all right 4.2 approval of minutes for the executive session for June 12th 24 I'll make a recommendation to approve uh the June 12th 2024 executive meeting minutes as presented second have a first and a second all in favor I I all right passes 40 all right approval of the board minute excuse me approval of minutes for board retreat June 17 now we all can approve these correct there was only two of us that went right or three okay yeah there's three okay we're good then okay yeah it wasn't there so okay I move that the uh that we approve the June 17 2024 board retreat meeting minutes as presented second have a first and a second all in favor I I so two eyes and I'll abstain because I wasn't there three eyes oh sorry I didn't hear you Jason all right approval of minutes for the budget hearing for the board special board meeting of June 27th 2024 I recommend we approve the the governing board approve the June 27th 2024 proposed budget hearing and special board meeting minutes as present I'll second okay I have a first and a second all in favor i i i b is 40 so all right current events superintendent report thank you Mr President um we did we invited the new teaching new employees to uh tonight's meeting but they had two long days so that not many of them showed none of them showed uh but we do want to welcome them uh believe it was 48 uh certified staff that were here on Tuesday um and I think they had a good uh couple days of getting introduced uh just so you know within the new not only the new employees but starting tomorrow all of our employees come back we have our three days of the um Esther funded uh trainings tomorrow is their day in the classroom on uh without any other meetings or anything like that then uh Friday we'll be at the high school for training and then we gave them another day on Monday back at their schools but it will be tied to the trainings that were were done on Friday so so so those things are coming up uh before I get into some of the others just a reminder uh at 8:00 uh next Thursday is the welcome back convocation uh the meet uh the teacher nights we have uh next week too for uh our schools and then just a real quick one um if you're interested in attending the law conference September 4th through 6th just let myself or Miss Winger know so we can get you signed up there is a delegate um assembly on Saturday I believe that's the seventh that we'll have to votee on but if you're interested in the conference before that just let me know um in order to help with uh reduction of absenteeism one of the areas that administration's been talking about is ways to reduce absenteeism so we will be implementing a uh first 20-day challenge uh to all our families and and basically it's the notion of uh if you set good habits kind of like your New Year's resolution if you can hang in there for 20 years you can actually change the or 20 days you can change the Habit uh and so um so we're looking to to see if we can work with students on their attendance patterns and with families so that um we can start to to change the attendance situation that we have um in our district and and just so everybody's aware that's not unique to this District uh I was at a a conference the first part of the week uh up in Salt Lake with uh superintendants from around the country and it's an issue that everybody's faced with uh the the percentage of kids and and the amount of time they're missing is is significant everywhere and that's conversations that are taking place as what are strategies to go ahead and change and so the first day the first 20-day challenge is one that we'll be we'll be kicking off um put some information in the QC Sun Times article I don't know if it's been uh posted yet uh but just to to kind of bring attention to it and we'll we'll work on that uh CTA finally got a fire alarm system uh worked up both CTA and CCS upgraded this summer I know uh Mr Anderson's been working on it for several years years uh it's a life safety issue so we would have hoped the state would have moved faster than they moved but they did move so the wheels of Justice move they're just sometimes very slow um they also have PTO volunteers uh staff PTO volunteers have been planning campus and PTO events for this year at Harmon they're excited to kick off with uh meet the teacher KN also looking forward to Growing the PTO on their campus and excited to R roll out a new schoolwide reading Intervention Program that will provide student center learning for all the students so big things happening there Support Services we've approved a number of these over the last number of months obviously again when the sfb money it takes time but we do have this is another one similar to what happened at U CTA and and um CCS with the uh fire alarm system uh we had the Micro Burst two years ago and we're finally getting the HVAC units that are going to to be replacing it uh in um it's taken a while for the sfb to prove it and so the units are coming in and then we'll be it won't interrupt school or say um uh verg's been very good when they've done some of the HVAC replacement previous years of doing it early morning uh late afternoons uh so they don't interrupt the interrupt the day um we also had the gym floor at the uh High School uh the gym floors at the high school uh resurface and and stripped down and taken care of um and so we continue to work on HVAC uh equipment replacement at harms Coles High School Coles Middle School CTA CTS uh as we talked about once before when you get these units there it's not a short delivery time it's a fairly lengthy delivery time we know they they've been approved uh that was one of the benefits of the state budget that um there was more money put into uh the SF uh I guess it's the SF now than had previously be anticipated so some of these projects um uh have been taken care of and we've also taken care of the concession stand uh and we're looking at the track getting some repair work we cannot replace the track given the cost but we're trying to at least take care of some of the major cracks in the track the drama kids were at an International Festival um and they gained valuable knowledge six students participated in college editions and received a numerous 80 call backs from colleges uh two students participated in the thesp theater competition Madison ACH received a Superior National rating and Elina gasimova received an excellent rating Jen Hamilton participated in the backstage challenge uh technical theater competition uh hosted by Disney live entertainment the team received Five O fifth overall in lighting and third overall in costumes so appreciate everything that uh Mr Smith has done to take those kids uh out and CCC officially gained their cogni accreditation um so again a lot of positive things that are are happening we just getting ready to get her started up for the new year kids will be back on the 22nd all right okay anything from governing board members staff recognition first I'll have this is the staff recognition this is the month that we recognize the do with one classified one certified uh employee can you hear me now yes okay Mr President members of the board colleagues members of the audience each meeting we recognize wonderful members of our student body and our staff tonight I'm honored to recognize our District staff classified member looking back to 2017 I'm going take in a little trip the New England Patriots mounted a largest comeback in the Super Bowl history beating the Atlantic Falcons in overtime after trailing 25 points in the third quarter in Germany a man swims to work to avoid the congestion of road conditions and made his commute only 12 minutes and Frenchman Robert Marshon cycled more than 14 miles in 1 hour doesn't sound all that impressive until you know the man was 105 years old all of these events are great but one of the best events in 2017 was when I got to meet Casey Westervelt over the last seven years I've watched Casey give 110% of herself to support not only students staff but Administration that she's worked with when the opportunity arose to bring Cy over to Colmes as our accounts payable technician I jumped with both feet Casey is very detail oriented and for as long as I known her she takes time to understand the why of her job she understands that working through the public school regulations is very tedious but she also remembers that there is a personal element to everything that she does because Casey started with us in June of 2022 and she hit the deep end of the pool she had to learn her job brand new in accounts payable she had to learn her job and not only open up a brand new school year which was last year of 23 but she also had to finish and close out 22 so she was running two school years at the same time not an easy task to give you just a general idea what Casey has done in two years of working at comes she has processed over 11,000 invoices all by herself totaling over $33 million we tell Casey all the time that we appreciate her paying the bills because she keeps the lights on she literally Keeps the Lights On so in 2017 I had a wonderful friend and colleague come to my life in 2022 I was able to make her an invaluable team member for the business services department at comes and in 2024 I get to award Casey Westervelt with the comes blue Apple award come on [Applause] and I'll come over here and uh do the blue Apple for the certified staff member and he's actually hiding so if Mr rodco could come out please don't know if he knows this uh might be trouble with his wife because I didn't uh let him know to call his wife but uh what I want to say is I'll follow Julie when we go back to a number of years back uh Greg came in roughly the same time I did that first year um and what I don't know that people always understand um we use technology all the time but the kind of technology that we've had to deal with since he's been on board because of the co so we talk about bringing uh swivels in and trying to implement swivel across the the entire District we talk about taking kids and the governor telling us on Friday we're back in school and then on Monday saying no we're not in school and we have to flip everything overnight and we the computers we then decid that we're going to go ahead and uh go on to one across the entire um uh district and then we start to talk about what's the infrastructure look like what's the infrastructure look like in terms of the technology that's needed relative to making sure that we have the bandwidth that takes care of all of the computers that we now handed to kids but wait a minute now we have cyber security that has to come up and what do we have to do with all the cyber security now we get every kid with a computer now what do we do with the the routers and the switches uh and all of those kind of things that make it work now when something happens there's an easy scapegoat to go to um and there's a lot of complaining about what's not taking place but what people don't understand is the depth and breadth of what we have with technology in this district and the size of the team that we have have to make it work under Craigs leadership and that team is 10 people uh for uh eight nine sites uh in in excess of uh 4,000 computers probably closer to 5,000 computers all the different systems we're putting in place um and there's a lot of behind the-scenes stuff that gets done that that people don't see um like I say they may complain when it doesn't work but all the rest of the time they just do it without understanding it and it's all the little things that get more complicated doe Authentication can be a real pain but it's making our kids safer and our staff safer as we go ahead and move in this digital world that we live in that's changing as fast as we can speak and we haven't even started to talk about AI so I just wanted to thank Craig and recognize Craig for all the hard work he's done and correct thanks for the uh snicker bars are you doing volunteer no all right that brings 5.6 governing board members anything from the governing board the only thing I did since our last budget hearing was I went to the new teacher orientation said hi thank you for going thank you for doing that that was that was a nice nice little some new uh employees they'll be great so yeah awesome yeah thanks that's that's all I got all right anything else all right takes us to public comments no public comments all right all right that takes us to our consent agenda I have two items I'd like to discuss 7.2 and 7.11 should I go ahead yes uh 72 so Julie um I looked at the end of year M report and I'm wondering are there still some after period adjustments that will be made to update that because we had talked about our carryover balance of close to 750,000 and right now hour we're at 629 and I'm wondering if that's going to change or if that's what we're looking at you're broken it's coming out of ml it's GNA be now you know why he got the award thank you you are welcome and your question on 71 on 71 the 25,000 donation from guy Schumacher does that going to excuse me to the general or how do we use that 25,000 um we actually found out um about this donation it was received from Mr scharer we are going to be reaching out to confirm it is our understanding that it's primarily going to be used at the high school for a lot of the um electives music drama things of that nature but there is a bulk that will go to the general fund um we just have not had a chance to reach Mr shoem marker to um get that specific so that's that's process general fund of the high school you mean the High School general fund it'll go into donations and it'll be at a district level right now just until I can find out specifically where he's wanting it but not the M general fund it'll be in the in the donation and donations it'll be a separate and he he was part of the enanta service League a year ago that did I think 40,000 to some of the other schools in the District he's not worth with the anant Tera service League anymore this is his own thing he's doing and he chose this time to send it to the high school so he varies depending on what's going on um and how much money he raises and and has tried to spread it out over the last few years to number schools and we'll probably do the same again this year as part of the work he does at at andant just for clarification um when it goes to the schools does it go into the fund like for extracurricular and that kind of stuff uh gifts and donations um in this particular category are coded to fund 530 then once we find out where the donor would like them to be spent if it is the high school then it's coded to the high school so that they can use it to purchase items and they would have access to that account at that time okay if it stays at a district level then we would code it to a district level account and then use it as he or whoever Don donates it um where they would like it's spent okay thank you you're welcome all right any other questions on that okay so I'll take a a motion um I move to accept excuse me the consent agenda as presented second I have a first and a second all in favor I I um passes 40 that takes us to 8 8.1 discussion of possible action to appoint represent to the asba delegate assembly I think I have the date wrong on the motion so if when you make the motion just say to the delegate assembly and that's this delegate assembly uh on the Saturday of the ASA excuse me asba law conference uh and what it is is is we have not yet received but probably at the August board meeting you we will receive the political agenda for asba for the upcoming legislative session and so what the delegate the uh person does is is voices support of that or dissension with uh whatever the uh um political agenda is and I know Mr Ray's done it uh numerous times in the past probably every time that he's been on the board I don't know if he's still interested but that's why there's a blank there that's a discussion amongst you guys as to when uh who wants to uh be supportive of of that assembly to go ahead and voice our feelings I'm happy to go go but Jason if you want to go you're welcome to go I don't want to take it away from you all right well I guess we need a motion I recommend that Steve go Stephen right I'll second I'll make a motion that Stephen Ray to to represent the J comes as the district delegate as the to the Arizona School Board Association delegate assembly to be held um sometime after October no before October it's in September it's definitely in September but I think I just have after August yeah okay okay I'll second all right all in favor I I love it all right I'll go 8.2 discussion and consideration of approval to adoption of the FY 2425 District expenditure budgets good evening once again action item 8.2 is to adopt our FY 2025 annual expenditure budget no changes have been made from the proposed budget presented under public hearing and governing board presentation on June 27th a quick reminder the expenditure budget for maintenance and operations is $ 228 m966 one94 for this year and unrestricted capital is 1,912 or $91,200 are there any questions no I don't have any questions all right I'll take a motion I move to approve the adoption of the fiscal year 20242 District expenditure expenditure budget as presented I'll second first and second all in favor I I motion passes 40 8.3 discussion and consideration to authorize expenditure Monies in excess of M fund sub subsection for FY 2425 okay once again this is the agenda item with all the legal ramifications that I have to read so I apologize in advance Arizona uh revised Statute 15905 G and governing board policy dbj expenditure budget adoption is subject to the authorization of expenditures of monies budgeted within the M section of the budget for any subsection within the section in excess of amounts spe specified in the budget however the total expenditures of the M budget may not exceed the total budgeted amount for the fisical year what it means is there are 135 different cells on page one we're not limited to the specific amount that's limited or identified there during the year as long as we do not exceed the total budget are there any questions all right I'll take a motion on 8.3 okay I move to authorize the expenditure of monies budgeted within the M section of the budget for any subsection within the section in excess of amounts specified in the budget for fiscal year 2024 2025 as presented I'll second first and second all in favor I I I motion passes 8 point for discussion and consideration for approval combined resolution affecting County Treasurer for transactions for fiscal year 2425 these are the items we presented in discussion at the last board meeting this particular one is the combined resolution with panel County Treasurer that provides for our investments warrants warrant signatures fund uh fund transfers and our treasury agency services and I'm just bringing it for your signature tonight are there any questions all right I'll take a motion I move to approve the combined resolution with panal County treasure as presented second I first and second all in favor I I I motion passes for o 8.5 discussion and consideration for approval do you have a question no no no I don't discussion and consideration for approval regarding intergovernmental agreement for data processing services okay my last action item with you tonight you don't want to sit down do you well I will come back up um intergovernmental agreement for continued data processing service between J coms and the panal county school office for B week payroll our accounts payable warrants and our financial records for the 2025 school year do you have any questions on this adoption all right I'll take a motion okay I move to approve the inter governmental agreement for data processing Services as presented I'll second all right I have a person second all in favor I I I passes 40 8.6 discussion and consideration of approval of qualified evaluators for J coms School District State Statute board policy requires that we bring you these names each year for certified evaluation um those individuals that have uh we have some new individuals on board that have not received the training uh They will receive it in the future with Asa um and so we'll bring this item back with anybody that's not on the list that receives it um but I would recommend approval for those on the list uh as we go through on the uh evaluations all right so if we don't approve someone on the list they wouldn't have to evaluate no what what you yeah well that's what they not want to evaluate yeah that's what they may want to do that's not the purpose of it it was a nice try I tried I tried guys I tried all right I'll take a motion I will motion to uh where is it motion to approve the 2024 25 Jes Unified School District qualified evaluators as presented I'll second I have a first and a second all in favor I I I motion passes 40 8.7 discussion and consideration approval for hearing off officers this is just a list this is just a list of hearing officers that we could pull from if uh we have student or Andor employee discipline issues that we would want a hearing officer uh please note within the list um there is one attorney Mr Ben Hufford uh he's always on the list just in case there's a situation that is uh complicated and may involve uh legal proceedings it's just nice to have an attorney there otherwise these are individuals that have been trained through the trust that would go ahead and and be able to do primarily student hearings although we do not have very many student hearings um but we did have one or two last year that that Mr Young did um so we would call on one of these individuals to run those hearings so I'd recommend approval as presented uh I have a question do we want to keep Dr dupus on the list yes he's he's certified to or he's trained by the trust to do this and so it just gives us one more person that we can utilize um they get paid to do this so he would just do it on you know we'd commit to him coming in on his own time to do it and then he would submit uh payment uh based on the training so yeah I would recommend we keep him there okay all right I'll take a motion I motion to approve the 2024 25 jom's Unified School District qualified evaluators is presented did I read that right I'll second I have a first and a second all in favor I I I motion passes 48.8 discussion and consideration of approval for only District online school students to try out for inter inter Scholastic athletes and activities defined and supported by AIA this is again an AIA issue not necessarily a state statute issue and and the just of it is we have our own online program and so therefore we would uh suggest that those students that want to participate in sports uh would go ahead and be part of our online school and then they could participate in sports um having a student attend another online program let's just say Pinnacle uh and then coming in participating in our Sports uh the cover the the cost for them to participate does not come close to covering what it what it takes um and so over the last few years uh we've just said no if if you want to participate in our Sports uh then you you attend our online school again this is dealing with online students only if you are a homeschool student the laws are different in the state and a homeschool student can participate on our on our team now if you're a homeschool student who's taking a voucher then I would argue they cannot participate because they are private school not homeschool and we wouldn't accept private school students to to accept ours but for this it's just approval that the AIA requires so I recommend we continue with this uh moving forward just a question is there a situation where a student could be in two online schools at the same time um they shouldn't be because you're tracking them through the state um and their SA number would be tracked through the state uh can I sit here and tell you that never happens or it it never happened no but generally speaking they shouldn't uh they shouldn't because the the state should be tracking the the ID number and knowing where the kids are enrolled okay I'll make a motion to allow to only allow online students attending the district's online school to be eligible to participate in the district inter Scholastics Athletics and activities as defined and supported by the a I'll second all right I have person a second all in favor I I I all right motion passes for 8.9 discussion and consideration of approval for musical instrument museum field trip Grant agreement good evening Mr President Dr Wyman board members colleagues um this item tonight is a new partnership opportunity that we have with the musical instrument museum and um this opportunity will provide um our students the opportunity to attend the musical instrument museum in person and virtually um and so we had asked our leaders to gauge some interests in how many students they might want to send um in person to this field trip because there is a requirement by the musical instrument museum um that we commit to a certain amount of students and then actually send 75% of those students um that's how they base their funding so we had over 14,000 um students that are interested in attending uh 14,000 1,400 it's been a long day um students attending in person um and that will also provide access to all students in the district to the virtual options um we also um inquired about Transportation as it is a long drive from where we are located and they graciously are providing a transportation Grant as well so um there will be very minimal to no cost depending on the actual number of buses it requires to take the kids so um all of that is covered through the grant there are several choices along um with the field trip so each grade level in each school can decide what tour that would best fit their students um that they could go on and they may also choose from the add-on opportunities that um are are there they have special artists that come in um During certain times of the year so all of that would be included as well um they also provide some workshops um and resources for the staff and teachers and um along with this option they provide a district event night so we could send anyone in our district um free of charge in the evening so anyone in our community could go to the musical instrument museum they also have options where we could send some of our groups to perform there potentially so if the band or the orchestra had a group that wanted to perform that night they could do that as well so um it's a really um unique opportunity for our kids to get that experience and then most of the inperson options are also available virtually so everyone in the district would have access to those and they could use those at any time um along with that some of those same professional development opportunities the district night are included there as well so if um approved this evening then our next steps would be to actually have our schools provide us the information on the dates they would like to go which field trips they are interested in um and then we communicate with the musical instrument museum to get those scheduled um and then we would share out that virtual login information with everyone um and work to schedule that District Eve at night as well do you have any questions on this item when can Bob go I've been you can come with anyone Bob so there's room on the L um how many different groups are they willing to entertain for these, 1400 students as many as interested so we have all the way from kindergarten through 12th grade um depending on the site most of the interest was for our second through sixth grade students to attend in person um but we do have interest um from like CCS for um a lot of their students a good amount from the middle school so we'll be able to send a wide variety of students and they can be over many different days absolutely yep they get to choose and kind of personalize that trip to whatever it is that might tie into their curriculum or might be interesting to their particular group of student students um they have some more stem focused trips they have some more cultural focused ones so depending on interest they could choose um the museum masks we give each group chooses three dates and then they can kind of work with us on that the only real requirement is that we send about half our kids in the beginning of the year and the other half in the second semester and that's just so they can spread it out a little bit I would think for a teacher teaching something about music or music theory or history of something there's great opportunities here yeah it's a wonderful opportunity um and and especially I know um it's hard sometimes when it's a far away my place but um I that's why I asked about Transportation I said help me get our kids there so um they're willing to do that and we did um set a little extra money aside in title 4 just in case there wasn't enough to cover the transportation so it wouldn't be a burden on our schools sounds good please all right so the details on the Travel do they I mean you're going to Phoenix yeah what they get there North will they get there and stay for 45 minutes and have to come home or I mean are they making some adjustments for they do the buses they do they have preferred start times but they are willing to work with you depending on when you can arrive um and so particularly like our Middle School that starts a little bit later we would have to adjust some of their preferred tour start times but each um is about two to two and a half hours they divide it among what you've ch chosen so in the main galleries whether you've chosen to self-guide or if you've chosen one of those add-on opportunities then they split the time about 45 minutes 45 minutes for each of those things um and then we we hit the bus and come back so we did definitely talk to Transportation about what time do we have to be back can we logistically make this work um and in some cases it may be tight but we absolutely can make the time work that's tough because a lot of schools do miss out on some good opportunities because there's such a restraint on buses have to be back in time we want them back for the dismissal time but we'll make it happen I like it awesome all right I'll take a motion I motion to approve the musical instrument museum field trip Grant agreement for the 20124 2025 school year I'll second have a first and a second all in favor I I motion passes 40 810 second discussion and consideration of approval for IGA with qcusd and for migrant education okay so this um item is um to renew SL change the current that we have with Queen Creek into an IGA for the um upcoming school year and um what this will do I don't know Craig if you have my slides but um what this this funding does is provide oh there it is thank you um what this funding does is um provide for our migrant education program so so one of the things I just wanted to highlight was the summer program that we just held for those students um we ran that camp over at Ranch for just about a week in the summer that's about four days um and we actually held it after the title one summer school so students had the opportunity to participate in both we busted them from one to the other um and provided lunch to them and we served students um in kindergarten through 11th grade mostly in that like third through sixth grade range but all the students that are eligible for this program were invited and we had about 15 total um that did come with us so over the four days they focused on literacy activities so the first day they went to the um Children's Museum and they focused a lot on reading and reflection and and what they've learned they also worked a lot on their language skills as a lot of our migrant students are also English English language learning students um so that was an experience for them that a lot of them had not had on the second day they went to the Queen Creek Library they were able to to take a tour um of the library the front and the back um they were able to utilize the different resources and and learn about what is available to them in the community um they made bookmarks they played games so they had a wonderful time on that trip the third day probably the kids favorite day um they did a book tasting rotation so they had different literacy activities and food to taste based off of these books by Eric Carl so so the students um read the books they made the craft and then they got to eat some yummy treats so um that was definitely a hit with the kids on that day and then the last day we had Banner Health come in and speak to the kids about career opportunities they worked on some writing skills and um using thinking maps to kind of summarize what they've learned um through th those guest speakers and those opportunities at the end of the four days the kids didn't want it to end they wanted to come back um which is pretty amazing even in the summertime um considering that was their second program of the day so um really exciting to hear um that they were so thrilled to be there and have all those opportunities so um this IGA um if we sign this this evening it'll allow us to continue to receive funds um for that migrant education program along with the summer program we also support the students throughout the year so we provide things like clothing backpacks anything they need for school school um this past year we provided a cap and gown for a student who was not able to purchase one so um anything that those students might need um we're look we are looking into hiring some tutoring services from some from a staff member for those students this upcoming year um just based on the needs that we have seen and how much they really thrived and enjoyed that experience this summer um and then we cordinate with Queen Queen Creek they send us the eligibility information they do all of the f fing of the families and students that are eligible um and that's how they base the funding that they provide to us for the upcoming year based on our students um and who they are so once we have that final list um alfo who runs the program surveys the families finds out their needs and then that's how we base additional um spending of funds is based around what the families might need are there any questions on this item I like it all right I'll take a motion I mve to approve the IGA with the Queen Creek Unified School District for the migrant education grant program subres I'll second all right I have a first and a second all in favor I I motion passes 40 811 discussion and consideration approval for the CHS athletic fee family cap yes an oversight when we talked about the increase in the fees of last month uh did not think to to further the conversation last uh in the old uh or last year the fee was 360 bucks the way that was figured out was four Sports time $90 is360 you raised it to $100 at the high school I didn't want to assume that you also meant for that to raise the fee to $400 uh that would stay with the same math that we do uh that we've done in the past so that would be the recommendation because it gets a little bit harder if you're charging $100 and then you have to stop at 360 versus 400 but again not wanting to assume uh what the pleasure of the board was I just bring it back for discussion and approval uh it would in essence be the choice is you keep it at 360 like it was in the past or because we raised up to 100 you would just say we would continue with the formula we used in the past and the the fee would be raised to 400 the good news for parents on the 400 is this can be written off um as part of the uh tax credit fees and so therefore the the cap right now for parents on tax credit fees is 400 uh and so therefore um they have a chance to recoup the money as part of their taxes when it occurs so a recommendation would be to move it up to 400 but I wanted to make sure that you guys had a chance to discuss and give me direction I guess I I thought I had I kind of have assumed that what we had done already there I'm okay with it and it may have been but we just since we didn't get the motion from you we just want to be safe any other questions no I'll make a motion to approve the $400 annual cap per family for CHS athletic activity fee I'll second first and second all in favor I I motion passes 40 812 discussion and consideration of approval for changes to 2425 support salary schedule as part of the consent agenda there was new job descriptions and job titles that were you approved and So based on that approval we had to go ahead and make the corresponding changes to the salary schedule uh and so this is just is the agenda item that would make sure that the salary schedule now links with the changes that were made as part of the consent agenda uh and so I would recommend approval as presented but I'm open to any questions and Mrs Carly is here also if there's any questions it's primarily with the community ed uh positions um and so I asked her to be here in case there's any questions but but again it was proved as part of the consent agenda so I'd recommend approval is presented all right I'll take a motion I move to approve the changes to the 20242 salary schedule as presented I second all right I have first and a second all in favor I I I motion passes 40 okay 9.1 discussion and information of student achievement uh we have no report uh the stuff they wanted to cover Miss Heim just covered with the previous agenda items okay um so that takes us to 93 right right because there's nothing for 92 right now I would just say for 92 on student enrollment uh uh appreciation to the uh principles and to their staffs uh we did a lot of work in in June to reach out the families to make sure that they were coming back and so I I won't go any further than that so I don't jinx anything but but again their work uh has been uh has been fruitful and and we're appreciative of the the staff and them reaching out to families and just trying to really find out are these families is coming back are they not so that we can do planning accordingly um and uh we're hopeful thank you guys for doing that yes we appreciate that very much all right 9.3 discussion information for the 2425 employee evaluation instruments this is again we're bringing this forward for approval next month so I've just included this this is the same basic agenda item as last year I included the coms uh the evaluation presentation from last year I do not have to go through it I just wanted it there in case specific questions you may have um as part of the state statute we would have to get approval uh from you which would be next month um at this point there are no changes to it based on the survey that we did with or there's no proposed changes for next month based on the survey that we did with staff um over the U uh evaluation uh we were presented that information at The Retreat um but I'm open for any conversations discussions but this is just to provide the information in preparation for next month any questions all right thank you 95 information discussion and changes to policy for the ASB policies 94 sorry 94 I didn't see anything there I guess I'm wrong um discussion item 9.4 is just to inform you of what's going to be coming in August and according to AR15 2041b the governing board must approve a capital plan for the Arizona school facilities oversight board each year if I could get the IT department to show you an example just so you know exactly what we're talking about this is the one that we did last year it really just is a summary of our student ADM the numbers of our open enrollment students any new construction and any District owned vacant land it's a form that we fill out again through the afso um and we will be bringing this to you with revised numbers in August is there any questions about the data that we'll bring forward okay thank you all right 9.5 oh good some awesome speed reading if I could read um this is uh some changes uh to asba policy it's policy advisory for 788 to 791 it's based on some of the changes that occurred in the last legislative session uh it's only the first reading we'll bring bring it back next month for the second reading and approval um so uh any questions I'll be happy to answer or if you have a chance to review it then the questions can come up uh at the next meeting and be prior to approval and be happy to answer at that time okay all right okay any requests for future agenda items I I have a couple um can we get a a um a recap on when we okayed it for the that other uh program to pick up our our the online yeah the Dropout one the Dropout recovery yeah you can but there's not much report because of some issues with ad we're still getting it up and running so I would recommend that we push it out to to maybe uh end of the quarter we'll have a better idea it's it's scheduled to start any any day now but ad was nonresponsive so it took a while for their approval and we haven't got it up in running yet all right and then I have one other question and I just I just want to see if you have heard anything the fact that everything is getting that inflation is becoming quite prominent I was wondering if the state was ever going to to up the state tax credit for more than $400 just real quickly they have upu the state tax credit in just about every arena with the exception of public education and I don't believe they'll be upping the tax credit for public education but they have done it in multiple other ones but they don't I know that in private isn't it like a thousand yeah they they don't have a desire at this point in time to to increase that and I've have not heard any discussion at the at the capital that they have any desire in the future to increase it because it becomes a well I won't go down that I just say it on there okay I'll bring that up with the delegate assembly I think that's a great idea yeah I'll bring that up there okay chose the right person all right if there are no other requests I'll take a motion for adjournment I'll make a motion to adjourn a second at 651 I have a motion to adjourn at 6 you one all in favor I I Let Go

so uh once it's fixed we will start the meeting I think you do it we do that we stick to the formalities e e e Chris you okay you're broadcasting okay Yeahs well you okay to start okay good evening everyone and welcome it is Wednesday July 10th at 6:36 Le I call this Public public meeting to order Lisa can you please call the RO Robert Downey present Patty koutra present Tory Anderson present anary no Carolyn Lopez present thank you and move on that 1 C public hearing on adoption of the fiscal year 20 2024 to 2025 expenditure budget and Truth in taxation puring to ARS 3843 43102 and ARS 15905 d and e notice is hereby given to members of the governing board and to the general public that the governing board will conduct a public hearing on Wednesday July 10th 2024 at 6:30 p.m.

well everybody welcome to another episode of clocktown Chronicles uh my name is Michael Herbert Town manager in the town of Ashland uh pleasure to uh have you listening to what is our fourth episode uh today and uh in clock toown Chronicles we spend some time talking about things going on in the town of Ashley and Massachusetts and get a little bit deeper into some of the issues that you might be talking about at your you know kids sports games or maybe at ericas or or Hanto but I'm really really really excited for uh Today's Show and today's episode because today we have our newest uh elected select board member Makita Keegan as our guest and Makita welcome I can't uh wait to kind of get into our conversation and uh talk and learn more a little bit more about you and have our listeners learn a little bit more about you but uh I've known Makita for quite quite a few years now we've done some work together closely over the last few and you know I can just say it's just been a real pleasure getting to know you and um you know getting to know about you and your passions and and everything and uh I was just really really excited when you said that you were going to announce that you were going to run for select board because I I I just knew that you would add such an important element and important voice but uh Makita welcome and uh yeah thanks for being on the show this is great oh thanks for having me Michael it's great to be here yeah yeah perfect so you know I'll just Dive Right In um you know being a select board member is is is a lot of work it's a it's a volunteer gig a lot of people I think think it's like a paid gig and it's not I I I want to I want to thank you for pointing that out Michael you know it you know I think we're laugh about it but one of the things that was kind of shocking to me when I was on the campaign Trail you know and you know trying to get to to know folks introduce myself to folks in the community you know I I got a lot of questions about that it's just like well why do you want to do it you just you just want to get paid I'm like no um this is an unpaid volunteer position that I actually have to run for office yeah so why do why did you want to do it you know why why did you want to subject yourself to you know lab me late meetings uh every uh every other Wednesday night and and countless other hours of work why what what inspired you to run yeah before I make my first motion to uh go past 10 p.m.

in the boardroom of mopa UniFi School District regarding the adoption of the budget for the fiscal year 2024 to 2025 and truth of Taxation Mr Harmon I believe you have some comments to make thank you president Downey governing board members and Dr lman um we're just going to review some highlights of the fiscal year 2425 budget proposal so some key highlights we continue our investment sight based leadership decisions making uh decision-based decision making through multiple funding sources um it includes a shift to chyros health Arizona and maintains current benefits with no cost increase for employee medical insurance provides a 5% increase for all staff with an additional 30 cents per hour for classified employees earning $25 per hour or less increases the teacher base rate up to $554,000 includes 3.4 million in additional Staffing in over 7 million in Capital Improvements this sum summary slide reviews the budget limits the combined budget limits of these four funds is just under $130 Million Parts of tonight's hearing is required truth and Taxation related to the adjacent ways Levy of 8.5 million as a reminder the adjacent ways fund allows school districts to build and maintain essential public infrastructure like sidewalks sewers utility lines and Roads that directly benefit the community these improvements are funded through a a special assessment on taxable property within the district this means Property Owners contribute to the cost based on the benefits that they receive um from these enhancements to the public spaces however due to the 1% constitutional cap on primary taxes which limits the amount of primary taxes residents can be charged our community is is already above that limit this means primary residents will not pay any additional taxes for this lby and the last slide is um the top portion is a snip from our cover page that shows the tax rates from this year and last year and the bottom table um shows more specific information the primary tax rate is decreasing by 33 cents our secondary is decreasing by 17 cents and overall the tax rate is decreasing by 49 cents which means that a a homeowner will see an approximate reduction in taxes of about $49.

uh the infamous motion the infamous motion to do that uh yeah so so yeah I mean you know Michael first off I mean uh it's been great being in Ashen I my hubby and I moved here back in 2003 um because quite frankly we wanted to start a family and he works uh town over and we're looking at other towns around and quite frankly nothing really had what Ashlin had to offer on so many different levels uh and and so I I've volunteered quite a bit and in the community and in a lot of different capacities and I think part of the reason why I decided to throw my hat in the ring for a select board is because you know I felt like it was time for me to to volunteer a little bit more um you know we've got a lot of we got a lot of a lot of important issues coming up for this community um this community has been through a lot of change since I've been here yeah for sure yeah 20 years for sure absolutely yeah uh and you know I think we're on the precipice of of seeing some more changes to come yeah uh and the question is how do we as a community as neighbors uh you know approach these changes how can we make sure that we're doing what's in the best interest of all of us yeah uh and you know part of the reason why I ran is because I wanted to add my voice to that but also I wanted to make sure that uh folks who may feel that their voices haven't been heard get a voice and one of the things that I was very out of it about when I read and and still doing this is that you know I want to see more Civic engagement I want to see more folks get involved in the town and let their voices be heard uh not only just like let their voices be heard but actually you know uh get in there and start volunteering and start creating the kind of community that they want to see right you know uh so that that was a big part of why I wanted to participate at this level to encourage folks to do that uh and and um you know just be be one of those voices yeah because I mean you know you look at the trajectory of of you know I would say most select board members not just in Ashland but in other towns that have that form of government this form of government and usually you know you have somebody who is a part of the finance committee or they go you know school committee first and and then you know make a transition to select board but um you know you you you wanted to run for select board you you've you've got some other board experience which you know we'll certainly uh get into to a little bit more but you know you mentioned the changes which I would agree you know even in the last 10 years since I've been here has been very very significant so I can imagine what it's been like in the last 20 but you know I I know this is a this is a difficult question but you know what do you think has been the single biggest change that that you have seen or the one the change that's probably been the most impactful or the one that's been the toughest to navigate that those I I could give you three different answers on that but I'll you can choose one yeah um all good though uh I think that one thing that's that's very obvious I think to to a lot of folks is that the town has gotten larger like there are more people in town there are more people in town uh and I think that you know folks like oh goodness gracious the traffic yes I will actually add though that I when I am driving out of town in the morning I see a lot of hollon and hopkington stickers so we can't we can't say that the Trap is is exclusively a actal thing so I think those towns have been growing too in addition to just population size I think we're seeing a lot more diversity here in town um I think that um and I and I this is where you get in trouble you know you start quoting statistics or you know making up statistics um and maybe you can fact check me on this uh folks in podcast land but we got John King yeah yeah seeing in oh right right on right on um so from what I understand just in the schools like you know folks uh different backgrounds looking at the students from different backgrounds like uh just that the the amount uh diversity in our student population has jumped up significantly even in the past like five or six years uh now I'm gonna get a call from Jim Adams telling me didn't get that right but um that's okay Jimmy call me call me um but it it's true uh and I think that's that's a net positive for the town I think as well I I think that um you know we've benefited as a community uh having uh different folks from different backgrounds here uh economically uh socially culturally uh and then uh also just you know in addition to that you know it's been exciting to to see folks who have been here for a number number of years and families who have been here for a number of years sharing some of the the Traditions sharing some of the history of the Town making sure that we never forget uh you know some of ashen's humble beginnings uh and incred as we can take some of uh those values and some of the the those Lessons Learned and some of those uh incredible Traditions into the future with us as well and so it's an exciting time to be in Ashland and um you know I think I think a lot of people are feeling that yeah I would agree and and I would I would actually agree with you in terms of like the the most significant change and I think also it's one of the ones that's the toughest to navigate because I think you know what I have seen is this tension between you know new people coming in and kind of those new ideas and and and cultures and everything and then you know you have the more you know Traditions you know Ashley and traditions if you will and you know we do you know unfortunately we do have people that see kind of the differences in in in those and sometimes really kind of highlight those and use those as leverage points but there are a lot of people out there that see it like you and I do as an opportunity to grow not like in terms of size but grow culturally and expand kind of our our our our our minds and and our our values if you will absolutely I I I think it's it's it's more than an opportunity I think it's a strength yeah I think you know we've got uh Traditions old and new folks old and new you know we're combining those I mean goodness gracious I mean you know you hear so much great stuff about folks from outside of town about how awesome hashan is and I think it's because because we've got that great mix and uh because you know uh we're we're taking those differences head on and we're having Community conversations and we're you know and and that's that's the other thing Michael you know I think that um you know I think there there there are different ways to sort of approach those sort of differences uh and and I have to say that yeah I don't want to make it I don't want to sound too polanish and say that like oh we all get along and everything's fine but I have to give credit where credit is due to a lot of folks in the community uh folks who are relatively new to the community folks who have been in the community for for their families have been here from from the get-go making the effort to listen and communicate with each other right that is exceptional yeah and and and I I I you love to see it uh and and more importantly you want to encourage it you want to you want to support it that's part of the other reason why I'm really excited to be in public life here in so and and so you know public service is not foreign to you even though this is you know your first term on the select board um you know you you've certainly served served in different capacities in Ashland and and in other ways um you know we've worked on the Dei task force together you've been on the cable board uh your family is deep uh deep roots in public service but you know why don't you uh tell us a little bit more about your background and in your public service work yeah well I mean you kind of covered it there well I tried to I tried to do it like cely and not like like give everything up you know well I mean I I I think those are those are some of the highlights I think in in my mind uh you know uh but a little bit maybe like on more of a personal um personal level I I think the the reason why public service is important to me is because I I honestly believe that you want to help create the kind of community you want to see and the kind of community that I'd like to see is a is a exciting group of folks who are committed to not just communicating and talking with each other but rolling up their sleeves and working side by side uh to make the community a place where we can all be proud of um you know you mentioned that my family uh has been uh deep in public service for many years and I I think growing up growing up the way I did with my parents who are both part of civil rights movement in the 50s and 60s and 70s um you know those are lived values yeah uh and I don't really think I'd have a choice any other way to not live my values um and and my Value Center along uh again you know um being an active positive member of whatever Community uh I identify with or happen to be in uh I I'm proud to say that uh you know in Ashland I've I've been able to serve on the cable board here uh help to to to work get get the Dei task force going here in town with uh Rabbi Eric Jervis and kg Nama I think we were like the three original folks who rolled up our sleeves and um uh wanted to uh get started on that but now we've got a lot of other folks uh trying to figure out what the next best steps are for that um but just even just volunteering in the community you know whether you're doing like Greenup Ashland whe I'm doing like anything like just being a part of of of this town and and and you know it's funny before we started recording we had an interesting conversation about you know um know no one on their deathbed uh you know has any regrets about you know wish worked more work my job more and you know I I I don't know about that like I kind of feel like for in this this kind of work in this service work like I wonder if I am going to be on my death yet thinking like oh gosh I I I could have done more I could have done more for the community how could I more so I don't know I think that's just sort of um it's it's sort of it's so deeply ingrained I think in in me I I don't yeah I just uh it means a lot because I I do want um I I want to be a like I said a positive net net positive positive for community and I I know exactly what you're talking about in terms of you know that Fe I call it the warm and fuzzies like you know it when like you see it and experience it and you the Fe you know when you're together with the group and everybody's kind of feeling the same Vibes just like you know we were talking a little bit about music and playing in a band or being at a you know it when it clicks but you know the cable board I mean you you were serving on that for for many years what like what made you get into that because I know you've got like some some technology background stuff but did that was that kind of the Segway into actually yeah um so so getting involved with uh with Community uh access was something I kind of fell into mostly because of my academic work so uh so academic and professional work so my day job uh has to do more with technology and I started in it many years ago uh as a sort of like a full frontend web person you know back in in in the stone ages of the web kids uh you know there was there was a time Netscape naviga yeah oh yeah ala Vista ala vista baby for for those of you who are there if you know know talk about the Wayback machine on the web you know you know um you know so you you'd end up building a server you'd build the server you're like the little red head you know you you you you You' grow the wheat you harvest it you you you Mill it you'd bake the bread same thing you build the server you know you'd uh code the website you do the the graphics for it you know you'd uh build the online forms and you'd write the content and so that it was a great time to come up because like for me uh you know being kind of like a generalist in that regard like you got a chance to learn a little bit about everything but one of the big issues when the internet was new uh had to do with you know who who had the right to use the different pipe like who had the right to have certain kinds of internet traffic okay uh you know and and that kind of evolved into that net neutrality piece okay you know so the whole argument back in the day and there was a big concern about this because this actually did occur um you know people were worried as some of the cable providers some of the isps some of the internet providers you know what if you let's say I have cable company X and I have my own web server but like you want to Google you want to use Google I don't want Google because that's going to compete with my ad revenue and that's going to so like I'm gonna I'm gonna just kind of slow down or maybe blog it all together maybe interesting and then I'm GNA put like my web you know makita's web server which you all should be using um you know so and that's a very simplified example so like a Comcast an I'm not naming names but you know keep coin totally coincidental coincidental you know so the the worry was that you know different isps whether it was Charter or um Comcast or Verizon or whomever um you know could do that with the internet and that's what the Whole Net Neutrality argument like I said very simplified was about and so this was a brand new public policy area that no one had really kind of discussed um you know but I mean on the other hand it was really sort of a continuation of you know how do we manage networks yeah you know all kinds of networks you know in this country whether they're railroads whether they are broadcast channels you know so when we think of networks there are different kinds of networks and there's a long history of us you know legislating around those doing uh different administrative policies around those Federal level and such but nothing really and this is you know nothing really initially for the internet so the net neutrality issue was was of concern uh and at that time that the the internet was I think seen as more a little bit more open um you know F we didn't for some of our younger listeners um you know the iPhone was not a thing apps were not a thing you know you had your computer you had your web browsers it was really kind of the Wild Wild West and some way so there's a lot of interest and say like well I want to make sure I want to get the information get so how can we ensure that so that was a policy area that really fascinated me and and so te by extension telecommunications policy okay something I took an interest in and so I I ended up writing my dissertation um uh about uh uh the some of the policy Dynamics around Net Neutrality in Congress yeah uh around that time but uh I had also uh been involved on the state level doing some um doing some work around uh telecommunications policy uh having to do with cable as well as Internet and so uh being involved in Community Access was kind of very nice nicely dova some of the research that i' had been doing around the internet yeah um you know so yeah I mean we could probably bore your listeners around some of the policy Dynamics around uh broadcast and yeah one of those things that you never never think about and like what you you kind of like the wow wow West at the time and then you know how that interfaces with you know an institution like wacka which has such a a deep and meaningful and important Public Service role it does like you know it's just one of those things people don't think about until you think about it right it's true and I think that Community Access and wacka TV uh provide a very needed resource especially new nowadays because as you know local news uh you know whether you're talking about newspapers especially newspapers I think um you know you're just not getting the kind of coverage that you used to uh stations like resources like uh waa uh you know commed access fills that void yeah uh and the amazing thing about it Michael is that I mean we've got uh you know obviously some some great professional folks that work for the station but a lot of this a lot of the content at the station and a lot of what's that's again no one's getting no one's getting paid for that you know no one's getting a salary for that you know these are people who want to make sure that our community stays well informed and you know so you've got that that Public Access piece and you also have the fact that they they televise our government meetings so any citizen can see exactly what those terrible people on slow at any given time they can say for themselves they don't have to depend on Facebook or people's interpretations that's right Facebook but but they to the source they well they do broadcast live on Facebook a good point and and and YouTube as well so they also then but that's an excellent point they so it's not just on you know coming off your cable box they also make it accessible for the internet that is such a valuable Public Service not to mention all the things that they do for high school sports and bringing the in all this community based programming that we did that they do um you know I I think there's a real danger and a lot of that going away uh and for various reasons uh but I I it's nice to see that an Asin people appreciate that community resource I think very much so um you know you can watch it but you have to understand you need the context yeah you know uh as well so I think that goes hand inand I think again it's a it's a it's a little bit of civics it's a little bit of media L literacy so you can understand when you see some of those uh interpretations on social media you know what are some of the questions you can ask to ensure that whatever resource you're looking at is a reputable one um I mean newspapers and TV whether you're on the right or the left or the middle they all have their their their bias and their slant but you know more reputable news organizations no matter what their ideological slant will always have someone at least F factchecking exactly you know I I think um and even growing up pre internet you know I was always taught to read a wide range of newspapers and I still do I mean I have a lot of friends on the right and the left like oh my gosh why do you read the New York Times all the time why do you read The Wall Street Journal why do you read because it's important to get all those viewpoints different ones and and and then you can sort of you know kind of make up your own mind about you know where you stand right right and that's a good segue I think you know talking about Civics and the importance of that and the promotion of that um I think it's a good segue into talking about maybe some of the things that you want to do as you know as a select board member like you know what what are some of the policy objectives that you have and some of the initiatives that that you'd like to to move forward or or things that you'd want to accomplish well Michael yeah so so this is the part of the podcast that uh I get in trouble because I'm going to list off a whole bunch of things that I'm saying I'm going to do and then you know a few years from now when you know I may or may not get all of that done uh someone's going to play this tape back and say oh see see you didn't you didn't do it so um I'm not going to remain delightfully uncommitted but uh what I'll say uh though in all seriousness is that there there are a couple of broad uh broad areas I'd like to to to work on while I'm I'm I'm at that desk and uh one of them like I said earlier was uh uh more Civic engagement specifically with everyone but specifically with youth uh this is something that uh I'd like to see you know getting back to the Civics piece it's really difficult I think as adults sometimes for us to understand how government works but it's going to be a lot harder if that's not something that you're exposed to from a young age you know understanding that it's your government one thing that that that kind of drives me a little baddy sometimes is that you know people speak of the government like it's not them or it's not theirs right like it's this external Force exactly and especially at the local level you know we can get into conversations about the state and federal uh but I think at the local level like folks need to understand like this is you know you you probably have more control at the local level uh at at different different policy mhm then you'll ever have at the federal level right ever so if there are things that you care about if you care about open space if you care about affordable housing if you care about know education if you care about all these things you know and you want to see you know I think sometimes folks also say like well you know they get involved because they are angry about something um I I'd like to see more people be more proactive and see like oh you know there are a lot of really positive things that we could do or there are some things that we can make better right how can we work together to do that right that's the kind of uh action Community Action I'd like to see yeah uh and I think there's a lot of folks here in town who are already doing this and I want to I want to actually acknowledge them and thank them for making making those efforts because thanks to their efforts ashin is the kind of community that we're enjoying right now but I think that there uh so many other folks who who may feel a little disenfranchise just generally who don't feel like they can make a positive difference and I want to make sure that folks know that they can do that and I want to make sure that I can provide uh the information uh or Pathways for folks to get more involved to to make those sort of positive changes or improve upon some of the great things that we already have going on town uh economic development is a big issue for me as well uh I think the town town has been making incredible strides there uh but um you know I think we need to uh support all of our businesses I'm I'm a big fan of small business for a lot of reasons um the local small businesses uh can really you know drive a town Drive The Fortunes of a town um you know I think we we're like I said town has been doing a lot of great things around that I would love to see more yeah small businesses I mean they're the ones that support you know your local sports teams ABS ones that you know I I I I hate to single out of business because you know to single out one it means you're leaving out some of the others that have done some great work but you know I think of one of our newer businesses you know Subzero ice cream and you know I just seen them out um yeah you know in the community you know doing different things helping the kids you know showing you know their special way of making making ice cream pretty cool uh no pun intended oh nice I see what you did there um but yeah and and we have a lot of longstanding businesses as well that have just really helped build this town exactly I mean you know you can shout some of those out too and then we've got some the some of these startups that have launched at or around a corner spot and Farmers Market you know totally I'm thinking like C's kitchen I'm thinking about like a whole bunch of other really great local businesses that you know folks are getting their start here Ashland business owners or people who are conducting business in ashin you know again I think that the town has been doing a great job uh I would love to see more uh because uh I just I I I want to make sure that folks understand that Ashlin is open for business you know and and it's important people need people need to support those businesses absolutely um ab and I see a lot of talk and I hear a lot of talk about oh we to bring more businesses and bring more businesses well and the town certainly plays a role and can play a role in that but you know it at the end of the day it a business for it to stay open for it first of all to move here and make that investment here they have to feel like they're going to be able to to to make money and and make a living and you know they need to be supported by customers and um so yeah it it it I'd love to see some more robust uh support just you know townwide uh for some of our businesses that do long-standing ones and new ones that decide to take a chance and and uh put in some of their own personal Capital absolutely ways to to make this happen absolutely yeah um you know there are uh a lot of other issues that I I care very deeply about I I think one of the things that uh folks moved to Ashland for or appreciate about Ashland uh and I I just took advantage of some of this this weekend with the my kiddo uh you know it's it's some of our great open space and go my goodness gracious like we got a Town Forest you know yes we have our state parks as well we got the Hopkin and nation state parks we got Town Forest we got we got War Woods we've got so many great beautiful natural places here and you don't have to jump in your car and drive for an hour yeah to experience it you know you're you're just it's just right there it's right right in your backyard right literally in some people's backyards but I mean what what an incredible resource uh that is I think as a town we we definitely want to make sure that we're preserving those resources and improving upon those resources you know all the work on the trails and upper Char Trail and Charles Trail and you know I mean we you know it it Michael I gotta say like you know I I I've been very fortunate to be able to travel uh to many different places in the United States uh just you know professionally otherwise and I mean ashlin's pretty awesome yeah pretty special place pretty special place you know um and for a lot of reasons we talked about but but especially with some of that nature uh you know yeah and it's you know I I'm you know obviously just in my role you know I I I make sure that you know our our staff is supported and and um you know we have a wonderful staff that does some great things but you know some of these open space resources you're talking about like the Town Forest um you know really really driven kind of by by volunteers I mean DPW provides some support to the town Forest committee but it's really the Town Forest committee that's doing a ton of work same thing with like Warren Woods you know really at Carl hackinson Greg WS you know you know and others as well I don't want to dismiss them but you know they they basically keep that place maintained and people I don't think understand how much hard work that is that's a ton of work like labor yeah no like it's backbreaking work like anyone who's ever been a member of or has participated in the AMC or like you know Long Trail sort of like it's that that's what it is it's it's it's and getting back we we make almost like a full circle back to volunteerism like this town is powered by volunteers um and we're very fortunate to have so many folks who are so active and I'd like to see more yeah yeah for sure yeah so Makita you talked about like traveling and everything a little bit and um you know just we're kind of running up on the end of time but you know and I know one of the reasons you travel is to see music and we were talking you know we're both music heads yeah and um you know I I think um you know it's been great to connect with you on that level just you know explain to me a little bit the way or explain to our listeners I guess a little bit you know the way you explain to me just the importance of music to you I know this is kind of like off topic but I can see some no no I can definitely see some parallels with local government oh absolutely absolutely and um well first off like definitely uh music music is such a key part of my existence I'm just going to put it out there I wish I could say that I I wish I could say I was a mult multi-instrumentalist and that I sing and I do not do any of those things although I am teaching myself a little bit of this that and the other thing and taking some lessons and maybe in a couple years when we come back I'll be able to say more about we'll J we'll do we'll do like a live at Daryl's House type of show here playing the base yeah well you know it's funny you talk about jamming because you know I think there are a lot of parallels between you know uh music especially like being in a band learning one of the things that I'm learning to do right now is learning how to listen uh in an ensemble situation in a band situation you know um I think of any kind of band any kind of any kind of Orchestra like it's it's it's teamwork Michael you know it's learning how not just to listen but to pick up and run and innovate with whatever piece you know you're doing I I'm thinking specifically of a genre I'm thinking of jazz specifically you know when you you've got folks who you know you know someone's playing their interpretation and then like somebody else comes in picks that up you know so there's a handoff there's some there's some Innovation there's continuity yeah you know and I and I feel like uh any kind of really any kind of team situation is like that learning how to listen but also pulling your weight rolling up your sleeves and getting stuff done and doing it harmoniously not being afraid to uh get new folks in get new ideas in you know but you know keeping that song uh something that everyone can can access and appreciate yeah um I think there are a lot of similarities between that it's it's I think it's it's ultimately teamwork yeah you know um I can say the same thing about sports you know um which is why I think you know the more kids who are involved in music and sports the better as far as I'm concerned uh you know whether you're talking about public life or going out in the company and being a part of the team that way Lear learn a lot of lessons that way you really do um but getting back to the the non- serious part of that um see yeah music is awesome and I try to listen to a lot of it so if folks are listening to the podast who you listening to now who am I listening to now go you know people sometimes realize well who's your favorite artist and I'm like it really depends like because I go through different phases and I know you do too but who are you listening to now yeah me too yeah I do go through my phases so let's see I am listening to well I'm listening to some older stuff I I listening to the late great Wayne shorter uh who passed away last year uh just one of my favorite musicians of all time and and it's funny because I didn't really appreciate him until maybe about a few years ago not in the way that I feel like I appreciate him now uh I should probably talk about some more contemporary stuff uh as well oh I really enjoyed uh the boy Genius Phoebe briders uh in that super group okay I got a chance to see them last year uh alternative music thing here in Boston it was great um you know I'm also listening to some of my older 80s records totally fine that's cool I mean so uh you know what's really cool is when you're kid you know and mine just turned 15 and I know you've got a younger kid too is when they know the 80s music well and you're like how do you know this and you're like you realize oh it's Timeless we listen we grew up in a Timeless period Mita absolutely although I will say that like I I I really enjoy 90s music quite a bit I I have to say if you you know pick a decade you know during your formative years and I say like there's so much great stuff exploding on the scene in the 90s I still listen to a lot of that stuff too I was actually just listening to some Mary J blig on the way over actually yeah so um but yeah and oh goodness gracious that and I've speaking of older stuff I was also listening to a little sound garden too the other day yeah yeah oh my goodness that they were just such a great band but oh gosh yeah and uh Chris Cornell just what an incredible rest his soul my goodness what an incredible vo one of the best in my opinion like top five male vocalists Rock vocalist of all time I would agree like those pipes man like I would agree incredible um but yeah I mean goodness gracious I've SE I'm trying to think like what who else have I seen but yes but just a lot of uh I hey I like the pop stuff I know that watch me lose some votes here I I like gain some too I don't know but like you know listening to like you know Justin Bieber and you know and all those guys like the the the the kids on the radio the Kiss 108 stuff I Bieber's a little little old but um nowadays but like Jun cook from uh you know and all the K-pop stuff is amazing it's just makes you feel so good this really great musicianship really great vocal Talent entertainment uh those kids are great um I'm kind of digging through like what what is my kid listening to right now so because we we listen to it together and that's a great thing right so I I bore my kiddo with some of my older stuff and then you know turn around and they're listening you know sharing things with me that you know I I I'm actually happy to hear because oh no no Kahan of course uh another great new artist that I'm really into right now um siza uh siza yes that's it yeah yeah she's great um there I think we're and I know we got to wrap up but I do think that we're sort of in another really great period music period I feel like there's just a lot of great talent and there's a lot of opportunity to hear that Talent Live cuz everybody's on tour cuz that's the only way you can make money as an artist now it's changed so much talk about that like yeah but W but you can the the upside of that as a consumer is that you can see your favorite artists a little bit easier than it was before because they're you know that's the only way they can really make money right now they're going to go out on tour so but and on the flip side it's so much easier to like get your music out there now with like YouTube and stuff I mean when I was you know a kid and and something I wanted to do professionally I mean your Hope was you know you got like a a record record label that would you know be interested in you and sign you and You' cut a record and you know go out on tour and support it and nowadays I mean you can mix it at home and and put it out on YouTube and you got a great it's just like you said the opportunity in exposures is CRA I don't know maybe I'll uh I'll practice my instrument who knows maybe we'll be talking about my sound my SoundCloud uh never know you never know you never know folks you never know well Makita this has been a great conversation um we always have great conversations I feel like we've had a couple more in-depth ones since you've been on the board and I've enjoyed every minute of it and I will count that count this as one of those as well so thank you so much for being with us well thank you Michael and I just want to thank the folks of Ashland and I'm really looking forward to serving as your newest select board member um you know Reach Out Reach Out say hi uh I'll be reaching out as well but if you've got some ideas about how we can we can do what we do a little bit better if you just got something you want to share you don't be shy come say hi yeah and uh so your email address is M Keegan Ashlin mass.com if anybody wants to reach out to you absolutely yeah Makita thank you so much um yeah this this is uh again our our fourth episode of Clock Town Chronicles we'll we'll wrap it up and uh I don't know Melissa Melissa Hayes in in the background here she's uh she now she's nodding she's like I can't believe you're acknowledging me here did you um did we get any any emails recently on on our email address ask any questions yeah if you have any questions or if you have uh any uh suggestions for topics you want to have covered on clocktown Chronicles just email us at clocktown Chronicles asand mass.com and we'll be sure to uh to read that and pick that up and respond and um and again look forward to talking uh with people and talking about issues that are really relevant to Ashley Massachusetts today so want to thank all of uh all of our listeners today and um actually not today but you know whoever anytime you're listening to this um thank you for listening and thank you for supporting the town and supporting us and Makita thank you again it's been a pleasure thanks Michael all right so again Michael Herbert Town manager uh look forward to seeing you around at different events and we'll catch you on the next episode thank you

33 per $100,000 of limited home value and that concludes my my review of the budget any questions or comments okay we now move on to item one c yeah item one um item One D public comment um this now opens up the floor for people from the that are here to come and um actually give some comments or ask some questions Mr Haron and Dr lopman No I but we have to give the people the opportunity uh okay when now move on to um item two adjournment so moved second Lee we have a motion second Carn Lopez hi Tory Anderson hi Patty coutre hi Robert Downey I so moved I move on to item three good evening and welcome everyone it is uh July the 10th at 640 I I call this meeting to order Lisa can you please call the RO Robert down present Petty Patty coutre present Tory Anderson present Amry no Carolyn Lopez present thank you uh we now move on n1c um Pledge of Allegiance and I've asked Mr axelin to lead us in the pledge aliance to the flag of the United States of America to the Republic for which should stands one nation under God indivisible with liberty and justice for all thank you when I move on to item 3D adoption of the agenda motion to approve as written second least we have a motion second Pez I Tory Anderson I Patty coute I Robert Downey I so moved we now move on to item four superintendent report Dr lman thank you president Downey nearly 70 teachers administrators and board members convened for for our annual two-day Leadership Retreat the event focused on developing a culture of Excellence defining the gold standard in alignment with our strategic plan and applying the all means all mindset this Retreat provided an invaluable opportunity to solidify our commitment to Student Success the musd website got a new makeover and it looks fabulous designed with our community in mind we aim to create a digital space that's not only beautiful but also userfriendly and easier to navigate now you can effortlessly access School updates resources and explore even more of musd so dive in and take it for a test drive to see our fresh new look happy browsing Butterfield Elementary School was honored as a school mental health champion in collaboration with the Arizona project aware Arizona Health cost healthc care cost containment system and the Arizona Department of Health Services this award recognizes their commitment to creating a healthy environment for students academic social and overall well-being musd has cultivated relationships with mental health providers offering access to Services through school counselors and Community Partners Butterfield Elementary earned recogn nition for their notable efforts including partnering with Behavioral Health Providers streamlining mental health referrals and providing staff with mental health training these efforts are Paving the way toward a future where every student is immersed in a positive supportive and mentally nourishing educational environment and this is the second time they won congratulations to the musd technology department for earning the 232 24 Lenovo Elite serer warranty self- maintainer award this places musd in the top 10% of self- maintainer organizations in North America you may be wondering what is a self- maintainer since 2021 our technology department has been certified as Lenovo repair technicians receiving parts and labor reimbursement directly from l Novo so when something goes down our wonderful technicians fix it and then we get we get cash money R uhhuh I knew that would catch your attention this smart Innovative um Innovation saves both time and money creating an additional Revenue stream to replace lost and broken devices way to go Tech Team for keeping us running smoothly and making the best use of our district resources es that's a great picture this year both Maricopa high school and desert Sunrise High School achieved exceptional AP results at Maricopa High School 100% of AP seminar students scored a three or higher surpassing state and Global averages in all 33 task components and proficiencies congratulations to our AP Capstone students at Desert Sunrise the passing rate nearly doubled in their first year our AP Human Geography students exceeded State and Global averages impressively most of the students taking AP exams in world history US history and human geography geography were first time AP students well done to all our dedicated students and teachers for these remarkable achievements and in my final update tonight I would like to honor the Legacy of a former School Board member member herina Anderson for her many years of service in this community she lived a long and impactful life our district was fortunate to be on the receiving end of her affection for the community and it our kids and that's my report thank you Dr lman and I move on to item five governing board members report member Lopez I don't have anything thank you M Anderson thank you Dr L sorry yeah I'm good I just didn't expect that but um thank you now Arina was she served with Leona ker and they were one of the first women to serve on the musd school board before that it was all men so um thank you all right um yesterday was great because we got to do the leadership with the um all the principes and assistant principls some of the teachers the lead teachers um and we're excited I can tell that the team is um excited to get going and see all the kids come back on campus and so it's a it was just fun to be part of that excitement so thank you for organizing that and for inviting us conversation was great was very stimulating um and we've got good things ahead so that was awesome the 15th the new teachers will be back so that's I know it's already at that time uh I can't wait to meet the new teachers it's always um exciting as you know we're one of the districts that has pretty high new teacher salaries so I'm excited that we finally are a part of that a part of that bracket um we've worked a long time to make sure we're in that um that upper yeah the upper uh we don't accept mediocre so um I'm excited for that 23rd all the staff is coming back so I can't wait to be a part of that kind of big pep assembly um it's that's where all the staff and so the ballroom is just going to be super filled and that's always exciting time so that's exciting and then for those of you that are part of Cavit High School parents um students Cavit does actually start on July 17th um so make sure that you've got registered with one of our high schools to make sure that you get enrolled in cavet because that's a good way to get some extra credit and kind of get your Associates before you even get out of high school so check that out and uh I'm just excited that the school year starting so thank you thank you vice president C thank you um a huge thanks to Dr lman for including us in the Leadership Retreat I really enjoyed getting to see everybody back and getting to meet all of our new staff um that were part of it at the dinner and at The Retreat um and one of the things that we did at the retreat we did like shout out to excellence and I just want to give a huge shout out to all of our custodians maintenance tech and groundskeepers they work throughout the summer to make sure that our schools are ready to go so for our staff and students and I wanted to give a huge shout out to them and also a shout out to all of our administrative assistants who've been answering the phones and getting everybody uh enrolled and ready to go um really looking forward forward to this school year excited um a thank you to our food and nutrition department for serving meals breakfast and lunch to our community at five of our schools I know with the boys and girls club at Santa Cruz Elementary um they served our kids and they were so great it was awesome and the food looked really good and and even had the um the salad bar it was awesome um for those parents who may be looking for before or after school we do partner with the boys and girls club and um registration is online this year and they're already um taking registrations and the link is on our school website or you can go to BGC Sun corridor.

org thank you thank you I have um I have no update so we'll now move on to item six called to the public there is no card I don't have any cards so I'll skip that and we I I move on to item seven consent agenda motion to approve as written second Lisa we have a motion second Carolyn Lopez I Tory Anderson I Patty coute I Robert Downey I so moved we now move on to item it action item specifically it a discussion of possible approval of the Personnel schedule Mr baget thank you president Downey members of the governing board and Dr lman you have the schedule in front of you tonight and I will take any questions that you have at this morning Mr Becket thank you for answering my question earlier I am um I'm good I don't have any questions so nobody does I'd like to make a motion that we approve the HR schedule I'll second lece we have a motion a second carollyn Lopez I Tory Anderson I Patty coute I Robert Downey I so moved I move on to item 8 B discussion and possible approval of the revised typen and actra judor schedule for 2024 2025 school year Mr pcket thank you uh president Downey members of the board and Dr lman you have the schedule was presented to you back in June uh there were a number of comments that were made during that evening and we did take those into consideration I think those are reflected on the revised uh sniping schedule you have in front of you now if there any other questions though have be happy to take I don't have any questions but I want to say thank you for addressing the um national board certification teachers and a couple of other things that we had requested so I appreciate that because we you're welcome make that a priority and and it should be so thank you didto um I'd like to make a motion that we approve the stien and extra Duty schedule I will second that least we have a motion second Carolyn Lopez I Tory Anderson I Patty krae I Robert Downey I so moved I move on to item 8 C discussion of possible approval of the revised board policy 4-13 employ employee evaluations Mr baket President Downey members of the governing board and Dr lman you have the board policy 4103 employee evaluations uh will you have the marked addition that reflects uh in green the new language would like to have adopted and we're asking for your support on this revision so Mr Becket I know this was an ongoing discussion with the board so this now reflects our current practice correct it will okay because I think the verbiage is much clearer um it aligns with everything that we do across the district so um if there's no other questions or comments I'd like a motion we approve the policy I'll second lece we have a motion to Second caramon Lopez hi Tor Anderson I Patty koutra I Robert Downey I so moved now move on to thank you Mr Becket we now move on to item it D discussion and possible approval of the agreement with the panal County Education Service Agency for ongoing internet Consortium participation president Downey members of the board Dr Lan this is a continuation of an initial agreement in 2020 it provided us opportunities with recent upgrades to our network with no cost to us and it can increase up to 10 gigabytes connection for musd over the years and it is under the cost of what we were uh paying before I would take any questions so I see that it's this is a multi-year contract it is okay at any what is the um repercussions if we decide not to go with them I know that it has been it's worked really well but you never know um is there a penalty if for some reason we decide not to use them my understanding no and it could Poss that we can come up for renewal each year okay all right that's all I had any other questions okay make a motion we approve the um agreement with the Consortium I'll second B we have a motion to Second carola Lopez hi Tory Anderson hi Patty crae hi Robert Downey I so moved I move on to item it e discussion on possible approval of the memorandum of understanding between mopa Unified School District and AARP foundation and Achieve panal experience corpse for the 2024 25 school year Academic School year Dr Scott president Downey members of the board Dr lman I sound loud take a step back um for this is an opportunity I know it um started last year but it's an opportunity for us to work with panal County for some extra tutoring opportunities for our students and they would recruit the Personnel from around our areas especially regarding like our uh retirement communities so that they can bring them into our schools and help tutor our students during that school day with supervision I would take any questions I have a question are these the people that that they bring in will they go through our background check that is a great question yes they will and they provide a supervisor also that is on site that would supervise them from Canal County in addition okay so that we don't have to worry about that supervision so I know that this is AARP and um I think I asked Tracy about it last year or Dr lman sorry um because it was brought to me from some CAG Grand um people so I just I wonder does AARP advertise for this or are we responsible for advertising for this my past experience was that penel County would advertise for that and they would reach out to the community members to rec to do that recruiting for us and that's been my past experience even in another district with this okay interesting do you mean recruiting for students or Rec recruiting for volunteers volunteers is this we didn't recruit we didn't do any recruiting efforts last yearr so a ARP or penel County pel County okay so how many did so maybe they dropped the ball last year we did not have any we didn't have any last year know last year okay no so it's hard to find it's hard to fill well okay can I have you call Bob Jackson because he and his wife are the ones that are spearheading this panel County so um and is it possible that we could add this to our one of our website banners so that when you know people are visiting that they see the the volunteer opportunity and they might be ARP members sure we would we can connect their contact information fromal County to that so that they can start that process there and then work with us on that because I wonder if we could put something in the a ARP magazine which I do get too young saying I just I mean it you know I don't know how the word gets out otherwise because but that might be a great place to maybe advertise just a thought that so it I think it' be very beneficial for our students agre okay all right any other questions no I'd like to make a motion we approve the umou with AARP and panel County I'll second they have a motion to Second camn Lopez I Tory Anderson I Patty crae I Robert Downey I so moved we I move thank you Dr we I move on to item it f discussion and possible approval of course fees for the school year 2024 to 2025 Mr Harmon president Downey governing board members and Dr lman um we have the uh the course fees for next school year in front of you and we're happy to take any questions you may have Mr Harmon did we adjust any of them based on the discussion that we had about the different levels of one course to another and some being charged different amounts than others not no we have not adjusted our practice the current practice is the teachers of these courses that are responsible for purchasing these supplies adjust the fees based on the need of the course and every course has different needs um kind of regardless of the level and that is our current practice and we notify the parents that if they uh that they can apply apply for free and reduced lunch that that would also go towards these class fees we do offer offer that for for hardships all right there's no other questions I motion that we approve the course fee schedule I will second that Lisa we have a motion to Second Carolyn Lopez hi Tory Anderson hi Patty coute hi Robert Downey I so moved we now move on to it g discussion and possible approval of fund fundraisers for school year 2024 2025 Mr Harmon thank you president Downey governing board members and Dr lman um we have the fundraiser approval list back of this agenda we added um one line for crowdfunding and we're seeking your approval I'll be happy to take any questions you may have I want to thank you for adding that and um and I know that this year is going to be an interesting year with the processes that we put in place for PTO and booster clubs for fundraising so we're going to be getting all of those applications which I know so um I just appreciate everything that you've done to get this going so thank you no other questions I'd like to make a motion that we approve I will second that LE we have a motion to Second CA Lopez I Tory Anderson I Patty crae I Robert Downey I so moved we now move on to item it it discussion of possible approval of fiscal year 2024 to 2025 adopted budget Mr Haron any additional comments no additional comments I know we spent like six months talking about this which is great look can we do it another six months no I'm just kidding in about six months we'll do it again for another six only if it gets us more money if there's no other questions or discussion I can I just make a comment sure I just want to make a comment because I've seen um comments on um social media and things like that I think there's and maybe this already covered there's sort of misunderstanding about how this budget worked this was actually started in January and we decide on things like pay Rises and other things because they need to be in the contracts and the offers that we make people that are joining us so actually this was discussed and started in January but we actually officially approved it today because it's for the next school year just just want to make that clear for some questions that I've received from the public um it isn't like we're making the budget this week it's been a six-month process that's right with most of the big decisions if you like been made in January early February as to say so that whenever we're advertising positions and issuing contracts the wording is there sure it isn't really approved and guaranteed until we get the budget approved from state but it is a six-month process and that's how it works soor I just want to make that comment because I se questions that's fine any other comments okay so I'd like to make a motion that we approve the 2425 budget second Le we have a motion to Second carollyn Lopez hi Tory Anderson I Patty coute I Robert Downey I so moved when I move on to item it I discussion of possible approval of a resolution to sell District owned real estate property a PN 510 12001 K and 512000 L to the city of Maricopa Mr Harmon thank you president Downey governing board members and Dr lman you have a resolution and the purchase sale agreement from the city before you and happy to take any questions you may have so I just have this it's a legal question maybe so I know this is the property that we've had for a while and we have signs on there that says no trespassing how soon once we approve this tonight are we no longer responsible for liability because it's being used by people in their motorcycles and quads and stuff like that and used as a Dumping Ground so how like when does liability switch over so then it's a city issue once uh this item is approved and uh and pining City approval we would go move into escrow and okay it should be a fairly short process I would assume 30 to 60 days okay I'm I just you know when I'm over there as title transferred then then that responsibility would trans I just worry that someone's going to get hurt and we're liable so I just want to make sure that's that you're aware of that I was not aware of that oh well now you're aware they do all sorts of things over there um thank you because this piece of property um we've been trying trying to as a district decide what the best possible use is and the best possible use is to sell it so um and I'm looking forward to being able to have those funds back in our Capital so that we can continue to move forward with our other sites so thank you very much if there's no other questions okay you go it's sort of piggyback to what member C just mentioned but I've also been asked I use these opportunities to educate the general or community at large um I got questions about we get this money in what do we use it for and I'm not looking for specific projects but could you talk in general about how this money there's so many different colors of money with within the school district um just but in general where this money would go and member C did allude to it but just want you to to see it from the the DI this uh the sell of land or or any you know even the disposals we do when we sell Goods or or uh um any item where we put the funds into the school plant fun fund 500 and that fund statutory will allow us to purchase any Capital item that could be other land it could be buildings it could be any capital expenditure we have have many needs and capital um many capital needs it could be Vehicles school buses anything that falls in that Capital category is what we would be allowed to spend these funds on Mr Harmon can they be used for repairs of capital repairs like if uh AC needed to be replaced if it fell if it fell under the capital um expenditure most repairs do not every repair does but if it fell under the capital guidelines then absolutely that's great all right any other questions or comments before I make a motion all right I motion that we sell this property second Lisa we have a motion second Carolyn Lopez I Tory Anderson I Patty coute I Robert Downey I so moved I move on to item J approval to adjourn to Executive executive session pursuant to ARS 38 431 Dr 03 A7 the governing board may vote to convene in to Executive session for discussion regarding land motion to adjourn to Executive session second Le we have motion second cam Lopez I Tory Anderson I Patty koutra I Robert Downey I so moved we now move into executive session principles are glad

e e e hello everyone welcome to the Thursday July 11th 2024 me meeting of the an arbor historic district commission the meeting is being held in person and electronically via Zoom we intend to conduct this hybrid meeting similarly to an in-person meeting however please be patient if there are technical issues members of the public who would like to comment on hearings or other matters they do so in person or virtually to speak during any of the public comment opportunities please call 337-9723 or toll-free 877 85352 47 enter meeting ID 965 3669 9762 this information is also available on the published agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN CTN can be found on Xfinity channel 16 AT&T channel 99 streaming online on YouTube or at a2gov.org slatch CN Mariana will you please call the rooll one second please yeah no problem you me to get it yeah you can sure uh sh Rin here commission uh commissioner forner AB commissioner cauldron here commissioner Smith present commissioner Kaplan present Commissioner Ross we have four members present that is a quorum it will require three affirmative votes to approve a petition thank you very much um before we move forward we have a new planner uh that's helping us here and and why didn't you introduce yourself please thank you so much uh my name is Julia Shake um been working with the city now for about 3 months uh did my PhD actually at U ofm eight or so years ago and was like living and working teaching urban planning working with sustainability and urban issues in Brazil for the last eight years so it's been uh it's been a great return to an arbor thank you for that introduction it's um it's really great to have you here so thank you appreciate it okay um now we will move on uh to approving the agenda are there any changes to tonight's agenda okay seeing none without objection the agenda is approved as presented so now we'll move on to public comment this is an opportunity for persons to speak for up to 3 minutes about an issue that is not listed as a public hearing on this agenda to comment on other such other preservation matters please approach the podium uh or join the meeting using the information displayed on the agenda and the video feed so I don't see anyone approaching the Podium here do we have anyone uh hit star n on your phone if you'd like to raise your hand um anyone this evening there are no virtual attendees with hands raised at this time fantastic thank you very much um in that case I will close the the public comment portion um of the meeting and we'll move on to E unfinished business and we do have unfinished business from last month it's it's E1 903 West hon uh Mariana would you please give the staff report for the hearing yes um this is 903 West here on it did come before a closer it did come before the commission last month um to talk about the front porch and the back new door um as a reminder this was the front porch that you see right here was issued a certificate of appropriateness last month so we won't be discussing that um we're just going to be looking at the back um as a reminder the HDC asked the applicant last month for a plan showing the new stoop ramp and stairs at the back door including ramp Dimensions an elevation of the new stoop ramp in stairs and a drawing for how the door will be finished um here are some photos of the back of the house that we took at the Review Committee on Monday this is um the current door here the ramp is temporary right here and then the proposal is for a new concrete ramp with a railing right here um and it'll come and extend beyond the east side of the house there is also this existing back porch here and it is proposed to have a new safety rail as well here is the current door um there were no new details for how the door will be finished so that is the current state this is another view of the current existing porch um that is also proposed to have the railing another view of that and then here are the drawings that were submitted so you can see um simple railing on the existing porch and then this will be the new ramp so here's the door um again no details on how we finish but we do have the elevation drawing in the plan um some stairs a simple concrete stoop and then a ramp that extends beyond the house here is the plan you can see again the existing porch the door that is here small concrete Landing simple stairs simple ramp uh concrete ramp that is sloped goes all the way down towards 7th Street um existing driveway does not is not going to be repaved at this time um but there will be some new planting areas added on either side of the ramp I'm not going to go through um the staff report in detail that was presented last month it is included as part of the agenda and it was published with the packet um but as a reminder here's the current door that was formerly a window another view view from the interior another view from the interior um in terms of the Secretary of interior standards number one a property will be used as it was historically or will be given a new use that requires minimal change to its distinctive materials features spaces and spatial relationships two the historic character of a property will be retained and preserved the removal of distinctive materials or alterations of features spaces and spatial relationships that characterize a property will be avoided five distinctive materials features finishes and construction techniques or examples of craft craftsmanship that characterize a property will be preserved nine new additions exterior alterations or related new construction shall not destroy historic materials that characterize the property for the entrance entrances and porches it is recommended to design and install additional entrances or porches on secondary elevations when required for a new use in a manner that preserves the historic character of a building it is not recommended to introduce a new entrance or porch that is incompatible in size scale material and color or to install secondary service entrances and porches that are incompatible in size and scale with the historic building for building site it is recommended to identify retain and preserve buildings and their features as well as features of the site that are important in defining its overall historic character and it is not recommended to remove or radically change buildings and their features or site features which are important in defining the overall historic character of the property similarly um for some of the an arbor historic district guidelines that I'll just highlight residential doors it's not appropriate to install a new door opening um it is appropriate to install a new por and entrance on secondary elevations it it can be appropriate if it doesn't diminish the buildings architectural character and the design and materials are compatible with the building and the site um there are some more that are included in the design guidelines that are in the staff report but I won't go through them all um and that is the update those are the drawings that we have received and the historic district commission can decide if the new back door ramp and stairs are appropriate for accessibility in the back of the house okay thank you for the report we'll now go to the Review Committee report and we have commissioner Kaplan with the report yes so we um we uh spent some time here we we did not talk unless I'm if I'm blanking on something correct me we didn't spend a lot of time talking about the door because I believe the door was pre-existent and so we did have a a discussion about you know the applicant found a house that had a lot of either lack of repairs or core repairs that's sort of what he got and he's now trying to fix some of them so we focused mainly on the proposals for the rails and the ramp um I brought up and just so so you know I was just asking uh David as well just thinking out loud when we were on site about the possibility of taking the ramp as you propose it and doubling it back about Midway so whatever the length is if you split it in half and did a return I don't think it I don't know that it has a historic significance it programmatically I think makes it better because the user in this case I believe your dad it leaves him right back to where a car might be dropping him off or someone else might be coming out of the house it brings everyone back to the same place where the door is I don't know if they're on on a walker or wheelchair but if they were on a wheelchair a long straight ramp that shoots into 7th Street May pose a safety hazard if there's nothing to slow them down and I always thought the set the switchbacks kind of just inadvertently provided a safety mechanism for that other than that we saw the you know the the railings and the porch and and and bringing back some sort of safety feature to something that wasn't there when you found it uh were were look good and also the fact that all of this is exterior to the house and reversible was something that we did mention the Catherine brought up did did you stand at the sidewalk and get a feel we're going to get to you in a sec actually yeah just like really quickly but yeah just one one you we'll get right there did the um so from from I'd like to know more about like standing at the site what does it kind of feel like so the one thing I would I mean I I I see I see advantages to my suggestion for the user and for the owner but from a selfish historic district person um I like the fact that that switch also would bring the footprint of this within the the basic footprint of the house because as drawn there's a significant piece that sort of comes out into the yard so it become it's not an addition to a house so it you know if it were we'd be worried about how it's visible from h on Street you could see it from the front of the house um and you still would because it's a railing but as a railing I don't know that we're applying those same guidelines but uh you know all of those problems are solved if it switches back okay let's do this uh thank you uh would the applicant please uh approach the podium provide your name and address for the record uh you have up to 5 minutes to speak and please let us know any comments okay so uh my name is B Fisher B Fisher uh I live at 209 Pleasant place um so a few things that weren't in the drawing that were not submitted that I think are important uh that are part of the plan number one uh you'll notice on the back of the building the last Edition that I would deem his storic has a brick Foundation the parts that I will deem in my own mind and due to the research I've done non-historic have a cement block foundation and there is enough overhang and in the plan it's to be a brick veneered and then World D blast it to make it appear old as with the entire ramp so the sides of the ramp no matter how we would construct it we' try to make it look age appropriate um to kind of answer uh Mr kaplan's uh comments there are two drawings that were submitted one is without a railing and it brings up um a raised planting bed along the entire length of the ramp kind of would raise up the yard to kind of make it blend that was kind of what we were thinking originally and more out of trying to diminish its uh impact on the site more than anything uh as far as safety it would be a very uh minor slope but we would be very happy to build it with a cutback no problem whatsoever um we we just thought that would be more um look like a handicap ramp and that's kind of the intent is to not make it look like one so we really wanted to blend it and the railing down the entire one was just another option again if the board thought so in any way we would love comment we we want to do something that is appropriate for the house to call it a new door old door I I struggle with a lot just by chance I ran into another friend of mine who's a contractor in town who's worked on the building he saw the door that was there additionally as to the comments regarding the trim we've submitted photos of the old door with the exact same trim we still have we intend to put up around this the drawings show a depiction of that trim the photos show the trim the siding that was all there with the standard panel door that matched the Birch uh slab door on the left so um the door was there there's no doubt long before I bought the property um I I know there are pictures of it not there it was also there so at what point that door became a or that window became a door I don't even know what the laws were um it may have complied it may not have my mother sat on this board for quite some time and I know they've changed uh dramatically I did replace the door the slab door we still have the original slab door that was there we'll we'll do what you know whatever you guys want we want to work with you we we'll do it in any way this these were our ideas and we're we're open to any suggestion very good thank you yeah we'll we'll probably have you back up in a sec but um we're going to move on to the public hearing actually before we do that um did did anyone have any questions for for Bart okay um I did have a question I the um you me can you come back up sorry uh the um you mentioned there there was a photo of or like you had the trim but I've talking about the door now you had the trim of the door and then but the trim's not there now we took the trim off when we replaced the door we put a new door frame in okay so so but we have the original trim it's it is not anything that is you know um significantly detailed it is just standard it's standard trim yes okay and um so that yeah I I guess I was expecting to see that on the elevation so that's why it was brought up in the staff support because there's material that's not there I guess in your mind you know you're like I have it it we also have the pictures of it and yeah so that that's just why that was brought up and so what are the materials of that just so we know is it wood well some pieces that are really uh unique so that transom window above the door it is a very old piece and it actually has the in the very front of the building there are two there's no windows on the actual back of the home with the same uh design but in the front of the building all of those windows actually have a radiused corner um in the actual uh double hung panes and that transom window shares that same I have a mill I have all of finger Le's old shaping tools I have a unbelievable shop and I really love woodworking I could not replicate it and I got to I mean I've done things that you wouldn't believe but um yeah that that piece it's very old lead paint it you know it's it's quite obvious that that transom window has been there for some time so what so what are the materials of the trim I'm sorry it's just it's it's basically 1x4 uh that has old lead pain on it that was all there the piece right under the door um is AAC that when we pulled back that that step that was all rotted so we pulled it back and we put a piece of ASAC there that then we just placed the step back the step says 1957 on it but um I mean you know we have pictures from all over the place and and I couldn't tell you when what was done when the trim everywhere else in the building is 1x4 additionally in the drawing it shows removing that vent fan which there's no motor in there's no fan in there's just stuffed insulation and newspaper in there there's no electrical wire or anything um so that was another thing we would be uh proposing to kind of just correct some of the back of the building cuz that fan is I don't know sort of a hideous little mess and what are you putting in its place just matched siding that we had actually made uh exactly the same siding that is uh on the building everywhere okay so the the door trim is wood 1x4s basically yes there's um some you know pieces that are ripped down between the the Upp transom window and the the frame that actually the same Dimension the the wood that was making up that uh frame for that door is 50es it's not true old 2x4s like most of the house um there's plywood that I believe that at one point the two windows you see to the right in this current photo behind that that siding was all rotted we pulled it back there's actual regular plywood so that has to be 50s esque you can see the block that block extends all the way out kind the bump out to the left of that door you can see though traveling up that's much older construction I see block on both sides of the door though there's block where you have the old wood and block where you have the new wood so I don't think we can just say that where there's Block it's old and where there's block 100% agree but what I was trying to I guess point out is that yes the block is very age uh similar but um the wood is not and and I believe that that those were added porches to the right that were later made bedrooms and I believe that to the left of that door was a bump out that was done for a kitchen that probably did not have any foundation under it because that's all very very old and there is a brick Foundation behind that wall um that matches the brick to the left so we would be extending that brick veneer across all of that block then uh Dr blasting it all the way up across that addition back to the split Stone um that kind of Blends up in the front behind those bushes any of the changes that you make to the exterior if you're removing materials or adding new materials need to go through the um staff the city staff um if you're rep if if you can think that something is repair then it's repair you don't need or repair maintenance those kind of things there's no approval needed but anytime you're going to remove material um or add new material or yeah uh it needs to go through City staff so like what what you just said about uh adding adding uh brick to the exterior I don't I don't see that in the proposal that was in the written for for the ramp and then to extend it onto the the concrete block um I okay what is what the materials of the handrail and the post that you have in the drawing here um so everything in there I think that was in the write up that was sent from Ed Weir um is that in the staff report I I didn't get it okay the back deck uh is a tongue and Grove product and we proposed a a PVC product for that instead of the Doug fur that is actually there and rotted we could do the Doug fur if that worked for the uh staff uh whatever you know um we just thought that would be a better product long term a light gray uh PVC product and then um for the the railing it would all be um a rot resistant um Cedar for the top rail for all parts of the rail post all of the detail gu the posts and the top rail the bottom rail and the ballast rate is all and it would be stained not painted in a solid you know um stain so what was what was PVC then the actual deck boards that are currently they're they're dug for and we I thought it was a concrete deck oh the deckboards of the ramp the deck to the left um there's a in in the report there's there not the not the one with the ramp that one oh there is a concrete block on the um parking lot side that that there's a wood structure that rests on that that gray is a concrete block um that's painted and it matches the other um concrete but it's the only one that's painted it's it's made up of a wood structure I think it's maybe 2x8 structure but then on top of it is a tongue and groove um Doug fur that is just completely dilapitated the framing's fine but the proposal for the PVC would be that tongue and groove Doug replacement okay and again we would do Doug fur if the board would prefer so we're we're here to respond to you like you know you you propose to us what you want to do and then we respond to it it that's um I appreciate that very much but I'm also very open I mean you guys have some very creative minds and you know um the time to sort of figure all that out is like you working with the city which you clearly did and we appreciate it but um at the meeting here it's very difficult to try to design things because then we have like a moving Target that we're trying to approve um we we're fine making like little little changes and stuff like that but um we're not the design board to say like you know what what material should I use here or something like that understood yeah um okay but I think that um we've got as far as I can tell all the materials that I was questioning um okay let's take a break uh we'll go to the staff report and then we'll move on from there thank you Bart all right so now we'll go to the public hearing um the public hearing is open for the application at 903 West hon public comment may be made in person or by joining the meeting using the information displayed on the agenda and the video feed so please hit star n if you're um wanting to speak Julia do we have anyone there are no virtual participants with hands raised at this time very good thank you okay the public hearing portion of the application is now closed all right would a a commissioner please make a motion on on this application looks like commissioner Smith is trying to figure out yeah take your time I could also do it that's if you're ready to go Ben sure all right that's going to go I move that the commission issu certificate of appropriateness for the application at 903 West hon a contributing property in the old west old Westside historic district to replace a rear window with a door and add a new stoop stairs ramp for Access uh the proposed work is compatible and exterior design Arrangement texture material and relationship to the rest of the building in the surrounding area and meets the Secretary of interior standards for rehabilitation and guidance for rehabilitation historic buildings in particular standards 2 5 and n and the guidelines for accessibility and entries and entries and porches as well as the Anor historic district design guidelines particularly as they pertain to residential porches second second okay that was moved by commissioner Calderone and seconded by commissioner Smith so now we'll have some discussion on the motion but before we do I just want to like set it up because we have to sort of live in like two time frames right now because really we have to go back to when whenever it was this this opening was a window and um like the very first thing we have to do like is think um uh is this window okay to become a door now it already is a door um and that obviously it's impossible to deny that um it's a door and um if it really didn't make sense to be a door we would have to deny this motion and you know um but so we have we it and it doesn't matter who owned the house when that happened um that's not up for us to dis to we could discuss it it's just not up uh it shouldn't weigh in um in the in the um in the vote um so I think that um we were sort of uh wondering about should this window be a door last month and it and it felt like well if we knew what the door was for then maybe we would say could it you know could it should it be a door um and I think that the you know the applicant has provided um these drawings here so now we know um you know with with with uh you know with certainty that the the door you know the the window is changed to a door and it's going to be used for um you know for egress uh with the ramp and stare uh so um you know we we have to keep that in mind somehow but if um I guess let's just stop there and I want to know does anyone feel like this um now that we know what we know do we not you know do does is it anyone thinking no this should not be a door this should we need to make this a window again is anyone feeling that okay all right so um that's you know we've gotten somewhere from last month so that's good um okay so they the next the next discussion is obviously well you know what what do you think about what was presented sounds like you've got a comment oh I was just going to say if if you know if if this was a window today and someone came up and said we want to go to the back of this house because now for apartments and you're trying to improve accessibility degress and in some cases uh disability uh access I I think I would be okay with where it's put and the idea of changing it from a window to a door wouldn't wouldn't bother me okay well said um okay so now we've got um changes to um and Mariana remind me again the the porch this the other porch That's just going to be the steps is that a contributing porch or is that um do you happen to know is that after the period of significance or I I can't remember it right now I can sorry no that's okay I mean looking at it it's it's a it's it's nothing like the front porch at least it's it's a secondary porch um it looks like modern construction um so I would say you know putting the the the simple handrail that I'm seeing is appropriate there and um you know p DC decking is would be fine I feel like on a on a porch like that do does anyone have any comments on that porch okay so um that's that now we have um we have the ramp it's it's going to be Cedar I'm not sure what to do about approving this motion without having the materials in the um you know the the materials aren't in the proposed um so we'll probably have to go back in in a sec I think yeah and add that in but altering the CMU is also mentioned before to that's also on on the on the application okay I would also argue it's not necessary yeah I agree okay so say a little more about that maybe I just think you know we want to see differentiated time periods in the different additions so you know I mean the the concrete block is you know indicative of the time frame so there's no need to cover that up the concrete block is the sidewall of the ramp is that is that right like when you look at the ramp is that what you're say no I you know he had talked about Oh look The the block okay I was confused about that thank you okay all right um okay the um all right do you want us comment about the the Switchback at this point I mean the only thing I would say the only I mean I have I have a strong feeling about it yeah I'm struggling with whether my feeling about it is relevant in any way to this function no it it is if you if it is coming out if this were if this was if this was an addition of it is an ADD no it is an addition you should treat it as an addition what I then what I would say is the fact that you can see part of it trailing off the side of the house if you're looking at this house face on from the street this is the one thing that you'd see and it's the thing we always talk about everywhere else is like make it so that when you're looking at the house spas on the additions in the back aren't visible they're they're stepped in well there's a corner house so it's even and it's harder right but it could be you could you could achieve that um aesthetically so that it isn't visible from h on street and I think it actually is win-win because I think it I think it helps the program the programming of the house I think I think aesthetically you know having a double back works works better it works better function works better Aesthetics yeah um I I'm with Steve on that one I just think that's a better better approach I'd like to know a little bit more about the skirting for the ramp and what those materials will be yeah okay um I would agree with both of you there I mean I was just saying that we're not a a design board but um we might offer a design uh change here but um it's just it's best practice um in terms of accessibility that you have the entrance to the ramp as close as possible to the entrance of the stair so it's just people are I mean it's more useful that way but also it's like yeah what you know we're we're all going into this place together not someone going way down there and then I'm just right here um so there's a couple reasons for that um okay are there other any other comments here we'll bring the applicant up and and have some questions but um before we do okay Bart can we uh we have a question about um the side like when we when we're looking at the side of the ramp what what are we looking at I'm I'm the sing the to that point it was just to make everything look uniform so we have have the left addition I'm going to call uh that is a stairwell I don't believe that was originally I think that was a kitchen but anyways we'll call that stairwell the left door on the back of the building that has a Old Brick Foundation to it that is exposed underneath that very modern um stoop that is a block cement block and it's not out of trying to cover things up it was just trying to make the building look more no no I understand a counterintuitive thing that standards are right show the different periods that the building was added on to and and I I think it's you know it's fine yeah I don't go through the I offer that up because aesthetically we really want to make this building nice I mean that's the goal we we have some significant uh goals and we've uh procured a lot of uh excellent experts to work on this thing so um you know dri blasting veneered brick is not something we normally do we did that in the Rider Hobby Shop building uh when we brought that um together we've done it on a few other buildings on Main Street but we you know um that that is only just I I'll leave it block if that you guys want that I'll do whatever you want but then there's other things you can spend your money on that'll have more impact right and so then the new ramp I wanted it brick only because then it would blend with all of the that veneer nicely but we'll use we can use anything you would you know that brick is fine brick is fine you see when you when you build that rail is it is it wood framed or are you planning on building it out of block and brick and having it solid and then skinning it with a veneer yeah it would be solid um it would be a solid cement structure would be my My Hope for it it it would just be a better longterm okay the makes more sense I see that you're saying though in my head I saw it as a wood that's going be a weird thing I get it now I think wood is slippery typically and it just doesn't hold up and last well so AG are you amendable to switching the ramp back yeah okay okay so we're going to we're going to amend the motion to say that the the ramp so you'll have you'll need to have a landing there we'll put a landing at the edge just back from the building of landing and then bring it back and it will basically start just just to the right of where the stop going upward yeah okay um okay so and then we're going to amend the motion to say that the um the handrail or the guard rail is going to be Cedar and we're going to amend the motion to say that the the the ramp skirt is going to be a brick veneer I love it all right um I think that's fine I mean I if this was a little you can say I think um if this was going to be a little more complex I'd say we need to see drawings but uh do you think we need to see drawings or are we feeling pretty good if we St out the things that we just talked about I think it's okay can you handle that in the motion sure can I ask a clarifying question are you going to add the double back in the motion or no yes yes okay so we're adding three things to the motion one is the the the switch back of the ramp one is the materials of the ballister are what did I say guard guard rail and posts are Cedar and two and three the the skirt is a brick veneer so and do you want to add something too about the PVC on the um well we might as well uh I don't know if we care so much about that right I mean that could be wood or PVC or it seems like yeah so let's just leave that open then um for the ease of the applicant sure can I begin yeah great I move the commission issue certificate of appropriateness for the application of 903 West hon a contributing property of the old Westside historic district to replace a rear window with a door and add a new stoop stairs a Switchback ramp for Access uh with the garden post being Cedar material with a post brick for uh for the access the proposed work is compatible and exterior design Arrangement texture material and relationship to the rest of the building and the surrounding area you don't have to read that the rest of it yeah are we good yeah okay um Mariana did did you get that okay um we didn't mention the um the wood trim around the door and I think we should add that too actually because it's not there right now and we just have to make sure that that door gets trimmed so can you you don't need to read the whole thing but can you also add uh wood wood trim on the the door okay uh to replace a rear window with the door with wood trim there you go okay it seems like we've gotten through it all is there anything else uh remaining out there okay um Mariana are you good with what we've gone through there you got it all yeah thank you very good in that case we're going to go to a vote all those in favor of the motion please say yes yes all those opposed please say no the motion carries your application has been approved congratulations all of your comments I truly apprciate honestly I really really do we appreciate your work too and any any that you're changing removing from the house please contact Mariana I'm coming to see you guys don't worry great thank you thank you okay well that is the old business now we're going to go to some new business and we've got four hearings tonight the first hearing F1 is 223 South Main Street Mariana the staff report whenever you're ready please yes so this is 223 South Main Street um currently occupied by Cherry Republic um it is located on a prominent Corner Lot in downtown an arbor on the corner of East Liberty in South Main Street this italianate style building was constructed in 1869 and was historically used as a grocery store for John gner it is a three-story brick building with a modern storefront at the ground floor there have been minimal changes to the building in 2008 the HDC approved the installation of two Bay windows on the south elevation facing Liberty Street um and the current signage was installed in 2011 again this is on the corner of South Main and East Liberty streets uh the applicant is requesting review of work started or completed at this address without a certificate of appropriateness this work includes the installation of three new vents on the south elevation facing Liberty Street and therefore the removal of historic masonry on May 15th 24 the work was noticed by a city official who had previously explained that HDC approval would be required for new openings in the exterior facad so here are some images that were taken at Review Committee this week you can see my mouse would work these are the three new openings along Liberty just above the bay Windows another view another view there's some more closeups um the new penetrations are all circular the three of them and they're approximately 1T in diameter and they're located approximately 10 ft above the sidewalk here are the drawings that you can see um they are circular ventil there are circular penetrations in the masonry um and the applicant is proposing to cover them with these Square vents here are some applicant photos and then here is what the vent would look like I did read the secretary the Secretary of of interior standards so I'm just going to flip through these ones already um but I will say that the work does not follow the secretary of the interior's recommendation of identifying and preserving masonry features that are important in defining the overall historic character of the building such as walls um and it also does not follow the an arbor historic district guidelines which states that attaching mechanical equipment so that historic fabric is not damaged or destroyed is appropriate and installing mechanical equipment and wiring in locations on the roof rear elevations or an alley so they are not visible from the street is also appropriate so there are some morei guidelines about changing masonry and mechanical systems and health and safety similar ones in the an arbor historic district design [Music] guidelines and the historic district commission must decide if these three new penetrations on the south elevation facing Liberty Street are significant intrusions and require remediation or if they are approvable thanks thank you for the staff report now we'll go on to the um to the Review Committee report so please let like let us know when you're there looking at it you know what what does what does it look like um so there they are you can see from the picture it's pretty obvious so some things that need to be emphasized um this is a even though this is a Main Street Building and this isn't the Main Street face this is Liberty at the corner of Liberty in Maine it's it's about as high-profile as any building in the city gets um and they're not symmetrical in any way of the building not that that would be something that I think they would ameliorate this but they're they're sort of randomized uh you know wherever I guess they were necessary internally they they are they're not inconspicuous like they they hit you over the head um during the site visit we were looking at them and and and head scratching and um one of the things that also seems um possible is that the relatively new softening around the that's not original glass so you've got these window systems that were put in clearly after the Advent of the building itself there's some aluminum sofit overhang that you can just see uh indication of on that picture if we were to zoom in you could see it better but there's a maybe a 8 to 10 in overhang on the on that uh there you go um and every one of those penetrations is within 15 in of one of those toets uh if the purpose of these vents I'm assuming from the giant silver dryer vents that they want to stick on the side of the building that they're needing to get air in or out but it seems like you could you could vent out of that s and have it not interrupt the visual presentation of the buing in the hall you're close enough to those those window systems you you could get there without punching holes in the brick face good okay thank you commissioner Kaplan um okay now we'll move on to the applicant comments is the applicant here great I am fantastic uh please approach the podium provide your name and address for the record and you've got five minutes to uh comment on what you've heard so far uh my name is Jerome Fletcher uh my address is 1331 South Z Road Ann Michigan great so any any comments on what you've heard or so yes um can we go back to the to the first picture that showed all three vents yeah that one there that's fine so uh they are at different elevations yes there's structural reasons why that happened and also there's HVAC code reasons for venting cuz one is an exhaust vent and it has to be so many feet away from a window that can open and the other two are fresh air returns these two that are closest to us in the picture on each side of that of that red pillar uh those two are fresh air and we did try to get them as close to the window as possible but when those windows were put in there was a steel header put in obviously to carry the structural load of the building so we couldn't get them any closer or try to incorporate them with the window in the design when the HVAC architect and the architect and I had talked about this several times now just to note this was not our this was a last Resort design we did go through several times of either trying to get to the roof or to the back Alleyway but the nature and design of the building where the Air recovery unit is located in Cherry Republic we can't get to the back Alleyway due to structural staircase that takes you all the way up to the third floor and also uh to go up to to the roof uh there's there's a kitchen a Culinary Kitchen on the third floor that we can't there's no space to do that and in the second floor there's office space that's rented and it would go right through the office and so we couldn't do those things and what we really tried to do in the design of of of the duck work system so that's why they had to come out that side due to the nature of how the air Recovery Unit um ventilation duck work um by code um has to be installed question couple questions here yes you you have another minute if you want to add something yeah um I do add this the dryer vent right that isn't that I totally agree with you that the design of that is not is not good we were thinking of something circular but we don't know how we would actually get it made yet we were looking into those options or a square and we also talked about maybe some type of a different type of a cover for it that Blended more with say the window aluminum or something of that nature in a design but we did not have that uh we didn't have that just at the at that time it's my understanding the The Proposal is that drier vent that you're painting to match the brick is that right it is going to be painted to match the brick yes that's a proposal on the table if you if you get something better if we approve that or not but um maybe you have something better but we don't have it here so we can't we can't like vote on that right okay okay um okay so just first of all explain you were told you can't do this without historic district approval but then it happened anyway do you have an expt no we were never told that we couldn't do that so I we heard differently I guess but must have been a miscommunication uh through the plan review right in the in the building permit the HDC approved the plans so on the mechanical plans that this was always designed this way right and the three penetrations always were in that design plan from the very first first time they were submitted back in would have been March of 23 okay is when is when that was submitted and approved by the city and HDC there weren't elevations showing the penetration but in you had drawings plan drawings probably that show that there's going to be three penetration drawings that show that that that show and those were approved yes okay those were approved so we went ahead and put those in because we had to special order yeah okay right so that's why we did that and then we got the stop work order because hey you guys didn't get to cuz you need an elevation um we need the elevation print so you know we were hoping that through the elevation print what we could get is hey we like to really work on making a different look for the exterior event but we have to have the exterior vent there in order to open the store because it's the last connection that we need for the HVAC mechanical to be passed because everything else is done and we can you explain that a little more because charity Republic has been there for a while so in my mind I'm thinking what why do you need new HVAC so it sounds like something's I'm not up to speed something's closed why do you need this it's an Erv or something like that it's an air Recovery Unit okay why do you need this Air recovery unit it has to do with the mertile code that's uh it it is supplied in the print now I I don't know if you guys have that copy but in the original print in the mertile building code because they're acquiring more space and now we've removed the interior wall so now it's a combined space and now they have a wine tasting bar okay it changed the requirements for moving air okay which made which made an upgrade in the in the ventilation system which the building itself doesn't have the chase space to AC to accommodate uh the newer type of air handler that has to be installed okay that's that's why yep all right um let me just see uh if I have any other questions okay I mean I that was that drove that was actually a really good explanation it um I don't have any other questions anyone else okay so take a seat we might call you back up in a sec but um thank you for that report okay um all right so that was the applicant now we'll go we we're going to the public hearing so um now the the public hearing is now open for this application at 223 South Main Street so um you know we don't see anyone here approaching the podium if there's someone on the phone they can hit star n to raise their hand Julie there are no virtual hands raised at this time very good thank you in that case we will now close the public hearing portion for this application and I will ask if there's a commissioner who would like to make a motion you have front of your back I do all right I'll go for it all right I move that the commission issues a certificate certificate of appropriateness for the three exterior Mason rep penetrations for ventilation on the south elevation of 223 South Main Street contributing property in the Main Street historic district the work as completed is compatible in exterior design Arrangement taxture material and a relationship to the rest of the building and the surrounding area and meets the Secretary of interior standards for rehabilitation and guidelines for re Rehabilitation historic buildings in particular standards one to 5 9 and the guidelines for masony and mechanical systems and the Anor historic district design guidelines for masony and mechanical equipment in addition oh never mind going right okay that's that's that's if if this doesn't pass okay uh does someone want to second that I'll second okay thank you that was moved by commissioner Calderone seconded by commissioner Smith okay so now let's discuss um so okay commissioner Kaplan you you had some you're a real problem solver today which is good that's probably yeah that makes sense but um from what you heard from Jerome are you still thinking that they could have done better here yes okay well what what let's let's have you say something and then we'll probably have come back I'm I'm at a I'm at a disadvantage because I don't have the interior plans and I don't know where your limitations are so I'm trying to I'm looking at I'm looking at an outside wall I'm trying to figure out how to keep it as close the same we keeping The Pedestrian experience of the building the same without getting in your way of doing your job um and I'm wondering I can see if if those windows were put in after the fact and there's a big header there that makes perfect sense to me I'm wondering if there is any way or latitude given what you have to do with the air Handling Systems to get those vents over the sockets for the glass so that forget the header forget going through the metal header what's sitting right on top of that and can you get into that what I'm picturing in my head is something where the element that's already there the the black anodized aluminum and the flashing that goes in if it went 6 in higher all the way across the element isn't that where the beam is the the beam should be right behind that where the socket sticks out but what if the flashing sitting above it just that skirt went a little higher and and it disguised um the air handling that you needed now what I don't know is there be a giant beam going across the building inside that's in your way I don't know I'm just looking I'm looking for any way to get you what you need without the asymmetrical height holes kind of in no way relating to the there is a especially in this building and the one across the street there's a real Cadence to them right there's column window column and in there's a repetition of of the sections in the bays and these things they stick out more because of this because of the way the building's built they really jump out and I'm just looking I'm I'm spitballing things and I don't know you can't go up into the space above and I see that and I know I know the um you roof roof penetrations are are hassle I'm also wondering if if it could go down can you go to bot can you go to the bottom where I see another I see a band across the bottom of the building where the the darker color of the change in material would be another easy place to hide a rectangular vent fresh fresh the two fresh air intakes you can't put so there is a comparable for that and that's on the pretzel Bell building on the Liberty Street side has two of two old vents that are just south of that door into the kitchen uh that are down you know at probably knee level height that are you know just have pretty standard grates over them that would be much preferred to probably the asymmetry of of what's what's there now yeah I just think we owe it to the building to see if we should exhaust every opportunity to get get them someplace where they're a little better hidden but again you are you know things about the insult ability that I don't know um yeah I mean we've we've heard from Jerome but it I think that um we we need to hear from him again I think um I yeah I'm at a loss here because I'm picturing like this this um this place is like this is the last thing that they need to get open they've got yes the ducting is already in there and and who knows um you know what else so this is just so frustrating um because now here we are like it's not symmetrical or so you know and it's like they're going to you know that's what's uh and I totally agree with you you know that this is such a that that we're talking about this so far after the fact of when um we really could um do something without it um costing a lot of money and and delaying things um okay so so Jerome yeah why don't you come back up and like you can tell we're kind of frustrated with uh our options here uh cuz I don't I I feel like my options are like I accept this or kind of really ruin you know your guys you know next little process here so like how can is there anything besides those two options that you can think of because you know I I don't want to accept this and also you know we we don't want to just you know send you guys off in in some really bad Direction so what do you got that's that's something that we can well I mean we we do have an issue right we we can't lower the there's a code that prevents me from bringing those new code right probably not when those ones were put in the pretzel Bell I because it's a sidew walk it has to be at a at a 10t Mark or above that okay um for the fresh air intake yeah and the exhaust the exhaust uh excuse me I'm not a mechanical contractor I know a lot but not everything I I'm not exactly sure I just know that it has to be a certain distance from any opening yeah okay uh right right right and because there's that that doorway there that takes you into you know the actual Fritz building uh it it can't come down any lower than we wanted to make it more symmetrical with the exist existing furnace vent that comes out there that's painted the same color as the brick but they have to stay so many feet apart as well mhm um in terms of what other Solutions do I have and then you said you had explored more discreet uh hvat caps well let's let's hear what he's got to say before we go hold that thought okay um I don't believe from my knowledge right and and and the engineer the the HVAC engineer to go down say like to the street level and have a vent that that comes up is that an option that we explored we discussed it but we don't necessarily know how to make that happen because the Erv unit is located in the back of the other unit now that foundation wall is 28 in thick and to get two more ventilation pipes from up on the main floor down into the basement then over through the penetration you know through the foundation wall to the other side to get out maybe underneath one of those two windows uh is a astronomical cost and I don't I don't we wouldn't have the clearance because of the ceiling height and because all of our fire suppression is already installed we would have a remake of that as well um because we you know because it's all sprinkled it's all brand new everything yeah it's it's it's a the whole entire space is brought to new building code standards is it possible to well sorry so Ben uh just I'll ask my question and then we'll get to your question Ben so is it possible to make them more like all in one line the entire elevation the same we could the two fresh air vents we could raise up to make it in line with the exhaust vent okay all right well let's let's hold that thought that's something um it um okay and then um did you have a you were just was it a comment or did you want jome to say more about the the other ideas for you'd mentioned before that you had explored like more discreet HVAC caps some more discreet agback caps uh old school way of doing brick uh brick ventilation with bricks and it would have a it would have a fabric material on the inside so it look like a like a slot in the brick to receive air I'm not a mechanical engineer I don't know if that would require the opening to be larger or if it could be smaller I I can't answer that question but I think you know in from a design perspective if it was brick or or acted like brick right and gave that look and was painted the same color a as as the building is now mhm um that that might be something that's totally acceptable and blend right in um we had toyed with some round vents they still have louvers on them so they're still they're still noticeable but they're not nearly as noticeable as a dryer vent um they would be in more line elevation wise you know flush with the brick facade right so that they sat in uh that was another thought we had okay okay thank you for that Jerome does anyone else have any other questions comments right now I think we need to discuss some more appreciate it um okay so what I heard was that um well I didn't hear like okay we're going to remove them all um that's not happening it just I don't know it seems like there's a lot of water already in the bridge yeah I see that so um what I heard was that they could all be the same elevation um which you know we've already removed the historic brick I should have asked do you have the brick or um you'd have to to match the brick we would have to match the brick yeah right okay very good um okay so they could all be the same elevation um and they could all have a flush uh a flush vent cap instead of a protruding vent cap I also heard the potential for an inset that was masonry based and slotted so that it would look like the wall just had gills in it was I right about that that's right yes that that makes a lot of sense oh okay so not only is it flush but it has this sort of running bond sort of opening a big router and groove slits into the brick right when the paint goes on you see a flat wall little SLS yeah that's right I think that's that that would work all right so um so it's not only a flush vent cap but it's um a brick brick cutouts or something brick brick shaped cutouts are the cutouts brick shap yeah or is it the mortar the um it's fine brick shaped cutouts okay um all right so how's everyone feeling right now any comments on if you know based what if we put all those things in the in the motion I mean it's and and I think does the motion say I've heard Jerome say that they're painting it um to match I feel like I read that in the staff report does that okay so we've got that too so they're all the same elevation we're going to paint to match the color and they've got the brick shaped flush uh vent caps um they're not symmetrical um but um I mean I don't think symmetrical is really helping me at all and even if they're over the window when you're at the window you can't see them but when you're obviously like I can see the brick that's above the window from wherever this photo was taken so I don't feel like that's really even help you know it's it it'd be great if they were somehow aligned better but I think what I'm aware of now that I wasn't before is that these holes are I there's a there's an existing installed system already right here it's in there it's built around a lot of other limitations that he's got a lot of Hoops to jump through so this is just the last one so moving moving it to another part of the wall doesn't seem practical at all right right but I I think I think getting getting the texture consistent and the and the projection El I think that's a that's a decent compromise yeah I think it is a compromise I mean if if um you know if if well we are where we are so let's not uh let's not even go there okay so um I think we've heard everything but we need to get it in the motion and Ben once again is the uh the motion reader great Marian everything that you've heard so far are you uh up to speed on and and so are pay with are you asking for them to be at the same height or not yes all the same elevation and it sounds like they're going to be brought up the this to the same height as the uh that um the exhaust vent but I don't we don't even have to put that in just they should all be the same elevation um and then they can figure out which one you know how want to do that best um so the the the two things I see are all the same elevation and that the vent cap is flush with the wall with brick shaped cutouts so Ben I'll read that in the motion and then sure you don't have to read the whole motion I think you can just say where you're going to add no problem yeah so adding after three exterior Mason masonry penetrations for ventilation on the south South elevation with brick shap cut brick shaped cutout flush flush buun caps paint to match all at the same elevation that works for me okay um all right uh do we have any comments there or we kind of been through it okay let's take this to a vote all those in favor of the motion please say yes yes yes all those opposed say no okay the motion carries your application's been approved as amended thank you very much thank you yeah thank you very much have a good night apprciate [Music] that okay all right we're going to move on here we're heading to F2 it's 207 North State Street Mariana whenever you're ready please all right so this one um Commissioners received an updated agenda this is the one that had updates to the application um that were added today so I will highlight them uh but please bear with me there are a lot of kind of small things with this application so there is a lot going on um but just to start 207 North State Street is a two-story building with a gable roof and wood laap and shingle sighing the duplex first appears on the 1925 sandborn fire Insurance map um according to earlier sandborn Maps there was a single family house at the address before 1925 on the map the 207 North State Street is shown as a frame building with a porch and a street and a porch on the street facing elevation the same footprint and configuration are shown on the 1948 sandboard map so there were no major structural changes um During the period of significance there have been limited changes post 1945 um including two small covered entrance porches on the North and side North and South sides of the house near the rear the exact date of these is unknown but they do not appear on any of the sandborn maps or 1973 building permits according to the building permits in 1973 the fire escapes on the front and the back of the house were rebuilt and expanded it's unclear if they were present before 1973 so this house is located on the west side of North an Street of North State Street south of cath Street and North of East and street right a lot of things here so the applicant seeks HDC approval to add two Dormers one on either side of the roof cable the applicant also seeks HDC approval to add egress windows at the basement install skylights on the roof remove the non-historic entrance porch on the south side and add two new entrance doors at the back of the house additional proposed Works includes removing the front fire escape rebuilding the exterior stairs at the rear mini split installation window replacement and removing the basement cover to extend the basement stairs and install a new person door and window at the South elevation so to recap all of that this is 207 North State Street I will start with the rear elevation um this is the back of the house the west side so there will be overall the the fire escape will be rebuilt and there will be some movement of the windows and doors on this elevation that I will highlight when we get to the drawings this is the north side entrance porch um which is proposed to be kept and then turned the stairs will be removed and then it'll be turned into just a porch for the [Music] unit this is the basement entrance with the cover that is proposed to be the cover is proposed to be removed and then the stairs extended another shot of the basement cover and then this right here is the other side entrance porch which you can see has been updated with this new siding couple other views of the porches another view of the back of the house and then the side um there these are historic windows for the most part these ones right here in the middle are inoperable and are proposed to be repaired um in the has saided that if there are any issues with the repairs um and they might need to be replaced that that will come at a later date but for now the proposal is to repair side of the house and that's another shot of the [Music] windows front of the house so you can see the this is the front fire escape that was added in 1973 which will be removed and will be um really great for the front of the house and then well again I'll talk about this when we get to the drawings but another change is that these four non-historic windows up here are proposed to be removed and then replaced with two new windows um in the same opening but then have some of the matching siding infill in between the two [Music] windows another shot of the porch and the fire escape okay so this is the East Elevation again the the big thing with this one is the Dormers um there'll be one on the noise side and one on the South Side so you can see them here and then the Eve um and so so this side this is the East side this will be kept the the roof Gable the outline of the roof be kept these are Dormers um not you know a true addition with more floor space the Southside the existing you can see the basement entrance as it exists now again here's the Dormer you can see the the new windows and then they are also proposing to add a skylight on the existing roof again the end of the roof cable will be kept you can see that here this on the South Side this is where the porch side entrance porch will be removed and then the existing door will be kept and then fixed in place two new egress windows are going to be are proposed to be added on this south side and then one new window and door where the basement steps will be extended and then you can see the cover has been removed back elevation um the fire escape kind of extends the entire length of this side of the house it's proposed to be removed and rebuilt it'll be rebuilt in a more compact way so that it won't be so wide and so noticeable um this door here is going to be removed the framing and trim will be kept but then it'll be infilled with matching siding this door will be kept then you'll see on the next on the proposed elevation that there will be a new door here and then windows and door new window and door up here as well so again those dormers on either side window and new door fire escape which is much more compact another new door and then there is an existing historic window here that is proposed to be removed um for this new door but then the window will be kept um carefully removed and then reinstalled down here in this original opening that does not currently have a historic window that one has been replaced um but is the same side and then we'll match this side of the house note um the new egress windows at the bottom and then mini splits are going to be installed they're going to be on all of the landing so they won't be attached to through the elevation itself any ventilation will go through the roof north side at as it exists this is the side entrance Port that will be kept so you can see that it will be kept but the stairs will be removed um so it'll really just be a a balcony um we have the egress windows at the bottom in the basement again the Dormer and then this new Skylight and these are windows that will be repaired we have some floor plans basement again please note that this new entrance will be extended and then the door will be below grade first floor second floor third floor so there was a lot there um staff appreciates the remediation effort of the applicant to remove the non-historic egress stairs on the front of the house um staff feels that the size location and design of the propos proposed Dormers follow design guidelines to the extent possible um and staff overall recommends approval of the work except for the two egress windows that are closest to State Street on the North and South elevations uh because of their visibility from the street so again a lot there happy to go back through things um clarify and then the applicants are here as well thanks okay thank you for the staff report Mariana I appreciate that there there is really a lot um in there so yeah we'll probably have questions for you as we go but in the meantime let's move forward with the um with the uh Review Committee report commissioner ka yeah so I think the first impression that one gets when they come up to this when you come up to this house is that it is currently encapsulated by very old fire escapes most of which I think it's a coin toss and safety whether you stay in the fly or use the the stairs that they're they're rickety so the effort of the owner to uh bring a new logic to to emergency egress is is is I think going to bring a huge Improvement to the house um it seems like what's being proposed is more systematic and and it's going to clean up the face of the house um um you can see that in some places the original Windows have these really interesting tall narrow three pane vertical you can just see if few Zoom it's hidden a lot by storms but so there are places where where um they they still exist in the house and and the owner is trying to keep them on in on location where where they have to be removed for the the uh the doors and and the escapes to put them in in places where a window historically has just been removed is great um okay I think that's all I've got um can you just comment uh on the um on the like so how close is the sidewalk you know like because there the staff report brought up the um the ESS windows on either side so do you have a feel for when you're there is the house very close to the sidewalk do you would you know you have a comment on that or you don't have to you don't want I'm curious that from the staff H I don't I don't know that that struck me just personally like it didn't hit me so um I can't comment that very good mind okay um okay thank you commissioner Kaplan um we will now uh move on to applicant comments is the applicant here yes oh great uh would you please approach the podium provide your name and address for the record and you've got minutes to speak you you've heard uh some comments so far and please uh let us know what you're thinking okay so my name is Ean Shen U my address is 4051 Breakwater Drive in Oker Michigan so yeah I appreciate community help and give a lot of suggestion and uh including the material and the sound brilant uh suggestion to swap the uh safe the historic window and yeah we we will clear the face of the house to make it looks better and uh just the eras window because I study for a few back uh case back and I saw people like put the ER window about 5 ft away from the street so that's why I try to make a a equ as far as possible so uh to fit um to to follow the a guideline I saw previously so so if you have any problem like a the E between the two houses to uh so the south side of the E I saw I think it's not very it's not noticeable from the street and the north side is more because L is a dryway but I try to have it as away from the street as possible so I would like to hope that we can have a great window layer yeah that's my comment okay thank you um does anyone have any uh any questions um one one moment please sure there's there's is a lot going on you're doing quite a lot of work here so um okay so on on one of the side porches this was a change you were going to remove the side porch but now you're keeping one of the side porches yes there are two side porches one North and the South one so we will keep this one you're going to keep yes yeah and and you're going to remove the stair MH and what is what is what's going to be there where the stair is right now will add a railing to stop people falling from the platform so it's just like a porch little porch okay so um what's the railing going to look like is it on the drawings uh no no because it's new when the s similar suggestion so I haven't put that in the drawing yet had it so it's like a just a like a two uh horizontal one and the two vertical one yeah there there's an there's a um there's an example in the standards and and and you just make sure that get approval from the from uh Jill or Mariana um but that what you're talking about sounds like um that's the appropriate um but we we can't since it's not drawn there's we we can't approve it um but uh okay so so is the door going to remain or the door's going to switch to a window here no it's Remain the door remains okay I couldn't tell from the drawings okay all right um and and so like on the other side where you are removing the porch um there's going to be you know siding and trim and stuff like that that that won't be there you know when the porch is gone there'll be like blank spots you know where the porch was so what are you what are you going to infill those blank spots with so actually it's no we just remove so the the door is still there yeah okay so is there siding or something like well you have to to add siding or trim are you planning to just match existing if you need to yeah if match ex if we if we need to but I don't think there is anything we need to yeah because the porch is attached to maybe just the foundation part okay okay um okay and so can we look at the basement floor plan please all right so um I mean in the staff report they talked about the the egress uh here so um we just um before we um you know discuss if it's appropriate it's really nice to know like is there another way that you could have laid out the basement where um you could have had um you know the erress Windows like the bedrooms may be further away from the street or something like that um is is it possible that the the the communal area could have been um on the on the East is that the yeah the east side of the or you know what why do the bedrooms have to be there I guess is the the question uh-huh H so so like you saw there are four bedrooms to the north side of the house mhm so I try to make the window as far as far yeah I see that right you you shifted it over yeah mhm that's so maybe I can still move it a little one or two ft back a little to a range the wall on the south side but yeah just the room well a little bit weird not very natur shaped but yeah if you want me to do that we can move another one or two fet yeah I guess that I was thinking that it'd be nice if you could move the where the kitchen and the couches are into the um east side of the house but I see that you need the egress stair down there so then we would have the egress stair at the front of the house which we don't want that fire yeah so um you know it's just good to to go through and make sure that um that there's not an obvious change that then would allow for the egress Wells to be pushed back okay um okay and then in the first floor plan it just looks like you know right now you have two front doors but it it uh I suppose that is one of the front doors just being locked in place or is okay all right you're you're leaving it there it's just okay just Blu on the inside got it okay those were my questions did anyone else have any anything okay but thank you for answering those questions take a seat we might we might bring you back up in a second but for now we got to go to the public hearing so um the public hearing is now open for this application at 207 North State Street um I don't see anyone approaching the podium here Julia do we have anyone there are no hands raised virtually at this time okay so no one no one's hitting star n on this one okay well we'll move on then we'll close the uh the public hearing portion for this application and I will ask um if there's any commissioner would like to make a motion sure okay even though it's Ben's job it's in there somewhere thinking about it we like to it's it could be uh so so we've got two yeah two possible um I'll just read the first one yeah the ESS windows were were taken out and so we we could just go through it separately I suppose yeah I moov the commission issue a certificate of appropriateness for the application at 207 North State Street a contributing property in the old Fourth Ward his historic district to add two Dormers remove the egress stairs on the front elevation rebuild the egress stairs on the rear elevation uh install Mini Splits at the rear of the house add skylights to the roof install new entrances and infill openings on the rear elevation remove Southside porch remove the stairs on the North side porch and install a new railing on the condition that the railing follows the design guidelines extend the basement stairs and add a new person Door and Window remove the non-historic Windows on the third floor of the front elevation and replace them with siding that matches the historic and two new windows provided that the new windows are approved by staff repair the Second Story windows on the North elevation install three new egress windows on the west elevation and install three new egress windows on the basement of the north elevation and one on the south elevation with the uh exception of the windows closest to North State Street on the south uh on the drawings as proposed the work is compatible in exterior design Arrangement texture material and relationship to the rest of the building and surrounding area meets the Secretary of interior standards for rehabilitation and guidelines for rehabilitating historic buildings in particular standards 29 and 10 and the guidelines for building site additions roofs wood windows mechanical systems health and safety and entrances and porches as well as the Ann Arbor historic district design guidelines for all additions residential additions roofs wood windows mechanical equipment and residential porches God that was exhausting that was a very long motion thank you for reading that why was that so long do we have a second done okay great so that was moved by commissioner Smith and seconded by commissioner Kaplan um yeah that was long I guess because there is just a lot to do here and just so the applicant knows what we're doing here we we're we're going through this motion um with the those two egress windows separated out um after we vote on this uh we're going to discuss them separately so so in this motion they're not in this motion says that we're approving everything except those two um except those two egress windows after this we're going to have a separate motion just for those two egress windows and we will vote yes or no on those so that's the process here right now we're just discussing um the motion which was for everything except those two windows is that what you feel like you read yeah yeah right I'm not really sure what that word salad was but I just read what was written yeah okay well let's just make sure then um because I feel like that's what was we've got Dormers removing the egress stairs on the East Elevation rebuilding the egress stairs on yeah with the exception of the windows wait closest to North let's see yeah install three new egress windows on the basement of the north elevation and one on the south elevation with the exception of the windows closest to the North State Street on the drawings yeah so this this motion is everything but that okay so um can we just go to the west elevation maybe that's the rear elevation um I I guess let's let's talk about this elevation um first uh it's the rear-facing elevation I mean there's none of this will be seen from the public right away um I feel like it's an improvement more or less to what's there anyway uh so I'm not hearing any any major comments um regarding this one okay okay so then I guess the north and south are kind of similar where we have these uh Dormers the Dormers are set back did you get a feel for when you're there like what's the impact of the Dormers I mean I think you'll see them from the back but it it come out in the site visit that there had been some discussion already between the owner and Jill and the suggestion was to bring the Dormers back behind the chimney which these plans clearly uh armor mhm okay A lot of times there's a you know you bring the roof line through on the Dormer uh it it looks like there's a trim band or something that's going to be there mhm um is it called out on the other on the North side maybe I I don't I want cuz that's not are are you talking about below here that what yes what is that that is the eve the overhanging eve of the existing roof oh good okay it it's drawn as if that is removed and like a new trim board is put in its place but really that Eve and overhang is going to extend all the way through correct oh that's great okay that's good cuz then that really shows that the Dormer is an addition um which is what differentiates it as a something new from the historic which is what we like because that's what the standard says uh to do so that's good okay so um so then in that case um besides the uh besides you know the the egress window that we're not talking about anything on the the the North or South elevations uh worth commenting on okay um let's look look at the the the north actually as well just real quick here North new okay so um yeah I'm not seeing anything here so let's take a look at the front elevation that's the East okay so really I mean the the big change here is that That Hideous fire escape is being removed which is you know the staff report already mentioned and and we would Echo that it's you know that's that's a huge Improvement I I know that we're doing I'm just curious like where there there's a lot of um of heat pumps being added but I'm still seeing the uh the AC the through thewall AC is that is the through thewall AC on the front elevation going to remain in place or is that being we will um we can remove that it it it I'm just curious it's not anything that is going to change the proposal for me I was just wondering because you're adding all the these heat pumps if it was great oh we can remove all the uh through the wall seat I think we can keep it layer and just see your from inside we don't need that open for AC anymore so that's going to be removed okay um all right and then the windows that's a new um a new addition to us uh we're just seeing that now but um to me that seems much more appropriate than um than what is there for a front elevation of a historic home and um I think that uh the window do we have do we know what window that is Mariana do we have something in the staff report no these are the ones that were just added today and so we don't have all of the details um so do we know that they're they're um are they wood windows with all the same with the North and the South and they're they're the same they match the north south the they match all the other windows we I think we'll we'll ask that these windows um come through for staff approval since they are on the front elevation yeah so how do we are you asking that right now or do we need to do something in the motion it's it's in the motion right now motion specifically for these windows that they should have staff approval got it okay that seems um I mean I'm not okay so I'm just looking at the the window information okay they're the gelwin oh yeah yeah yeah okay I just need to remind myself they're they're clad wood windows um okay all right okay so then um well that's the whole we went all the way around so um sorry there was just so many things going on it just seemed like good to go elevation by elevation um all right so I really didn't hear any there any pause okay so so then let's go to a vote on this motion and then we'll talk um ESS Windows okay so um all those in favor of the motion please say yes yes all those post please say no okay so that motion carries uh that part of the application has been approved so everything except the the two eress windows and and um commissioner Smith can I ask you since you yes okay uh for the egress windows nearest State Street I move that the commission issue a certificate of appropriateness for the application at 207 uh North State Street a contributing property in the old Fourth Ward historic district install a new egress uh install new egress windows on the basement of on the North elevation located 6 ft and 3 in from the front elevation uh and one on the south elevation located 6 ft from the front elevation as proposed the work is compatible and exterior design Arrangement texture material in relationship to the rest of the building the surrounding area meets the Secretary of interior's standards for rehabilitation and guidelines for rehabilitating historic buildings in particular standards 29 and 10 and the guidelines for Windows as well as the an arbor historic district design guidelines for Windows second that was moved by commissioner Smith and seconded by commissioner Calderone um what what does anyone think about this we've heard from staff that it's like uh questionable so any thoughts I did dredge some back up one of the things that doesn't show from the drawings the proximity of these houses to one another they're pretty close together yeah and so even something fairly close to the front isn't the the intrusion on a passer by's Vision that it would be because there's the corner of a neighboring house on either side that kind of that's what's occupying your field of vision most sure so I think it's it's it's less it's it's less obvious here than it might be in a in a in a house that's sort of more out there by itself yeah I mean the the egress window thing is always hard to kind of imagine what it's going to look like um and so um you know it's it's just this little thing sticking up you know but you really see sometimes they they really um you know you they they really draw your eye um but I guess knowing that the you know the the the the houses are close together it it would draw your eye less I believe can this is kind of nice how it's lined up here on the North elevation is it is that where the six and the 67 come into play or no they don't have this oh wait oh yeah that 63 sorry it's kind of lined up um yeah come come if if you have a comment here you approach the podium though the sound side of the elevation now there a fire escape so it's really ugly and something just overlayer so I think we replace it with the equ window nobody work yeah be better okay that's a good point yep okay thank you all right um I'd like to hear from someone else commissioner Smith or or Cal you what are your thoughts on I mean you know particularly on the the uh South elevation you know you can't get worse than what's there now yeah uh you know I I I don't think it's going to be particularly problematic it'll be a little bit more and I'm just looking at the Google street view photos which were taken this April you know it'll be a little bit bit more noticeable uh you know do I I mean it's it's student rentals like driveways kind of you know it's not particularly aesthetic in between those two houses on the on the North side either I don't really have a tremendous issue with it yeah yeah I think there's something about this neighborhood that you kind of expect to see it at this it's it is what it is I guess um it's uh it's removable or reversible you know um I mean I I feel like it's a fine trade-off to get rid of the fire escape on the front of the building the side of the building that you can see yeah I I think that U um and it is a bedroom for someone I mean you know if if you say oh you can't have uh an ESS window in this of setting um you're talking about removing a building versus other a bedroom versus other settings and so not that that's our purview really at all but it's um part of the you know I mean I'm it I'm sure it factors into having the money to do the project and you know and to keep this building looking looking nice yes okay um all right uh commissioner coldon do you have a comment on the the egress window no I mean I would agree with all the comments said uh what's going to be changes what what would be changed would be for the better and then on on on the other side of the the house back to the comment it's you have the alleyway you have the separation between the two so your eye won't be brought down it'll be brought forward okay all right well um let's move this to a vote here all those in favor of the motion please say yes yes yes all those opposed P say no uh the motion carries your application's been approved thank you thank you um and so now we're going to move on here to F3 it's 203 North State Street right next door um Mariana the staff report please yes we are right next door and it is the same applicant so it it is a very similar project um there are similarly a lot of the same things happening there are still a lot happening um but a lot of it looks like what we just saw at 207 North State um but just to give a quick overview 203 North State Street is a two-story frame house with a gable roof that fronts State Street behind the main twostory section there is a 1 and a half story section and then a one story section behind that this is how the house appears on the sandborn fire Insurance Maps beginning in 19 25 um by 1948 the house also had the two one-story bump outs on the south elevation these are still extent and feature decorative cornices and brackets there have been no major changes to the structure of the house since the period of significance at some point before 1969 the house was resided later some non-historic decorative elements were added such as the faux Shutters on the East Elevation the front facing elevation again house is located on the west side of North State Street south of Catherine Street and on the North and North of East Ann Street it is a corner lot on North State and East Ann Street so the applicant seeks HDC approval to add a second story rear addition the applicant also seeks approval to remove the non-historic sighting on the house and restore the historic sighting below as much as possible additional work would include hanging compatible Shutters on the front elevation installing new egress windows on the north and west elevations installing mini splits and building the ER stairs on the North elevation for safety so going through this is the front elevation where you can see the um kind of faux shutters vertical boards that were added and then this is the non-historic sighting that is proposed to be removed um it does look like the house has a lot of additions but this is actually the same shape and overall structure that it has always been um and then these are the bump outs that were added um before the period of significance ended the addition is proposed to be a second story Edition right here above this rear um this rear most one-story section of the house um this is a corner lot so it will be visible but it is at the rear of the house uh just another kind of shot of that um similar to the last one this overhang um will be kept so that you can see where the historic roof line was just another shot of this area that will have the addition this is the basement stairs as and basement entrance as they currently are um which the applicant is proposing to remove this cover and then extend the basement stairs and add a new door and ESS window is that different than what was originally I thought they were moving it yes yeah they're also moving the stairs that's what's a that's so it's proposed sorry for interrupting no no you're you're fine um so they they're proposing to remove the cover and then move yes move the stairs closer to an Street yes yeah sorry I'm getting confused with the last one um again here's a closer shot of the front elevation which will look much nicer without these vertical boards and without the non-historic sighting and then just a note that this is um from the basement and so this is what the historic sting will look like um and that is what the applicant will match um we'll repair as much as possible but we match if needed if some of the existing sighting underneath the non-historic sighting is not repairable uh fire escape which will be rebuilt um to be more structurally sound egress windows will be added here we'll see them on the drawings this is a shot of the back of the house where the rare addition will go so again front of the house as it exists and then the proposed with the wood shutters which will be hung around the windows and not installed directly into the facade um with the siding removed existing South elevation and then you can see the addition um on this South elevation again at the rear of the house but this is a corner lot it will be the roof will be higher than this middle section but it will be lower than the front section and again you can see the overhang North Side um here are the eras windows that are proposed here is the rebuilt stair in the same location same material same overall look but will be more structurally sound again installation of Mini Splits these will be on the landing and not in the installed into the wall and again any new ventilation will go through the roof and then we have a few new um skylights west elevation as it exists now with this uh basement stair and then the basement cover and then as you can see there's a new egress window that will be that is proposed to be installed and then the stair moved closer to an Street the cover will be removed but this railing will extend up above grade the door will will be below grade um here is again the new addition again overhang basement floor plan you can see this new entrance here first floor second floor this is a photo uh 1969 photo so the non-historic sighting was added um pre 1969 not sure exactly when and then the vertical boards as you can see were added after here are some of the applicant photos um Hardy plank is proposed to be the siding on the new addition not on the rest of the house where the non historic sighting will be removed and then repaired and replaced as necessary the shutters then we've been through the standards um and a lot of the guidelines are similar to the last one um so again lots of things going on uh again I note that this is a corner lot um but overall staff finds um kind of similar findings to the last one that staff appreciates the remediation efforts particularly of removing the non-historic sighting and then adding the shutters rather than the vertical boards that are there now overall staff a finds that the application is appropriate except for the egress windows again the ones nearest North State Street and the moving of the basement entrance closer to Ann Street so that it will be more visible thank you thank you very much for the staff report it's much appreciated um okay so uh we'll go to the Review Committee report um commissioner kapan um I'm trying to think about what we mostly talked about we spent most of our time talking about the the nature of adding the story to the back and turning the middle part almost it starts to look like a hyphen like something we would use when you're doing an addition and and and separating it from from the house but in this case it's not an addition it's it's existing historically appropriate and I didn't quite know what to think of that fair enough okay um let's um let's move now to applicant comments so with the applicant please approach the PO Podium provide your name and address for the record and you've got 5 minutes to speak but please uh comment on what you've heard so far okay my name is Ean Shen and uh my address is 4051 bre water dry in okus Michigan so my comment is uh um thanks for J uh suggestion we will remove the artificial sighting and reveal the historic sighting and uh from my point of view we add we add the addition and make a change the shutter in the front of a house and uh match the because now I see it's a little not balanced so add a second addition I think it can make it more like a normal building and the with the uh historic sighting and shter I think we can make this building more beautiful yeah mhm thank you and uh about a no side of the E it's match to the 207 so I think it's kind of same yeah we can like uh to match these two building is kind of good yeah the the staff report mentions that um the that uh staff does not think it's appropriate to be moving the um that basement egress stairwell towards an Street do you have a comment there yeah yeah I forgot about this so um I I move because they say we it shouldn't to move the non histor element closer to the street so that's why I remove the cover to make it not notice noticeable and I also put a picture for illustrate the future looks like so actually it could it can help to if we remove that you can see the building better yeah and it's blow gray so you won't notice that okay mhm the new entrance won't be noticeable from a street yeah well you'll see it from when you're standing in front of you yes okay M um all right um hold on a second second okay so um okay let's let's just focus on this right now then so so this stairway it it um I think that the the the issue with it is that the beginning of the stairway is starting closer to the street than the front facade of the house so this is a corner house so it really has two front fac facades it has the front on State and the front on and those are both front facades and so we don't want anything new to be in front of the of the a front facade a historic front facade especially so um so the question is can that it it it looks like Yeah from from the floor plan that you have the erress window which is nice but it looks like if you shift that door to where that egis window would be the basement floor plan is exactly the same so what we so what you're asking for here with this proposal is to do something that is against the standards so it's hard for us to say yes if you can easily move it you know what I'm saying I know I know so uh can we switch around so make it just reverse it to make the entrance from the back of the house from the north side of the house let's look at the floor plan right so there' be an ESS window next to the kitchen and then the um the stairway window is the original o opening door of the basement right now so I just think the the when you walk into the unit you will cross the whole living room that's this way uh makes me feel more natural so so to entering into the kitchen feels more natural I'm sorry I don't but we have a whole uh complete living room uh we can put a sofa and have a TV stand it's more complete y mhm if we have a door we can not have a sofa in the couch area so so I'm fine with if you want me to keep the original one it's also okay but for me I just read spend more money to have a better layout MH mhm but if we I can also keep the original one actually but just think it's better to if it's me leing in the basement it looks better for me I yeah I know we do these sort of compromises all the time where it's like because of the standards we actually have to do something that that isn't the ideal just think looking at the elevation and I just think can we switch around to make a entrance from the north side of the what if both the egress window and the doorway were part of sort of a larger window well and the stairs went the opposite direction so they weren't right at an street but they were yeah they were from the back but you then you you you wouldn't you wouldn't necessarily be entering you wouldn't be using that door but you could still get the same doorway as it is it's just now it's the stairs that move yeah but do we we want a larger that means a bigger that would be the tradeoff yeah and you can certainly put a shrub there cover it right it reduces the visibility from the street it makes it larger but all for my two cents yeah what are your that's a I think that would be preferable what describe it again so so Steve tell me if I I'm understanding what you're saying can we look at a floor plan maybe yeah so this all and maybe this door can even move a little bit but having the stairs go that way and this all just be part of the stairway but I don't know if that's going to work with the the clearance you would need for an erress window but do it doesn't need to necessarily be an erress window because there's a door we don't need yeah okay yeah I think that what it my vote would be to just move everything up the drawing such that the front of the stair is go back to the yeah but why the front of the stair there looks like it's how come it's sticking out there to take this and bring it back here yeah but I I propose another way you walk down the stair you want to mirror it instead okay that's better for you okay so the the applicant is asking us to mirror it so then will will this Riser here be like over here somewhere M the same distance right like so it's this it's going to be over here okay which we have a a thing there anyway okay that's that's that's what uh is being proposed um and it's clearly better than what's there because what's there there's something in front of the front facade now we can just we'll we'll discuss what you've just proposed that also makes it kind of easy because we have you know we can we can visualize it yeah okay before you go um okay any other comments on this well okay for the applicant on this part right here okay cuz I just want to make sure can we go to the South elevation yeah so um I think this is just a drawing thing but I just want to make sure this little bit right here this is the existing roof overhang and this facade is in from that and I think that this roof is going to extend a bit out right there there's an existing overhang right here you're not just chopping that off right that that you're going to keep that it's not drawn but I just want to make make sure that it's it's going to be there there's another part of a drawing where you did Draw Something exactly like that if you skip through the the elevations go back not in that one something like this right so see how that roof comes over okay so now go go back to the the South new okay right so so that that's going to be there it that made a big difference for me in my head looking at it cuz it just looked like smooshed in between but it's not smoos this is actually back right going to the overhang is going to envelop right this second story here a little bit it makes it much more palatable comp cuz I when I first saw it I was like that doesn't look right um it looks um like it's not subordinate surpressed exactly okay okay so that's good um and that that was my other question I think does anyone have any other questions for the applicant um I don't see any so take a seat we might call you back up but thank you for answering those Yan um okay so now uh we go to um we go to the public hearing and um let's open the public hearing for this application it's 203 North State Street I don't see anyone here um do we have anyone raising star n hitting star n there are no hands raised at this time thank you very much I think we'll have a party if anybody's everever on there well it's it's feast or famine like it's either no one or we have 20 people on the line so yeah um okay the public hearing portion of the application is now closed and I will will ask um if anyone would like to make a [Applause] motion go for it thank you yeah excellent I move that commission issu certificate of appropriateness for the application of 203 North State Street contributing property in the old Fourth Ward historic district to add 180t second floor rear Edition remove the non-historic sighting and repair the stor sighing remove a faux shutter at the front elevation replace them with wood shutters rebuild the egress stairs in the north elevation install many splits at the rear of the house and install three new egress windows on the basement of the north elevation with the exception of the one closest to North State Street on the drawings as proposed the work is compatible and exterior design Arrangement Arrangement texture material and relationship to the rest of the building and the surrounding area and meets the Secretary of interior standards for re Rehabilitation the guance for rehabilitating historic buildings in in particular standards 29 and 10 and the the guidelines for building site addition roofs wood windows mechanical systems and health and safety as well as the Nar historic district design guidelines for all all additional residential additions roof wood windows and mechanical equipment Second Great okay so that was um proposed by commissioner calar on seconded by commissioner Smith and this this was for everything except for the new basement door stair half wall handrail so that what we were just talking about um and that basement window on that that back elevation and the egress window nearest to State Street on the North elevation so um basically everything except for what we were just talking about mirroring and um so I was also a little surprised to to to hear that um that staff was uh saying that the um this the Second Story addition was appropriate and I just wonder if if staff can comment on uh Mariana do do you were you involved in those discussions or or or do you know um cuz I would just say typically when we see a rear elevation when it's a Gable situation like this the the rear Gable the addition is um lower or or at least the same height as the adjacent Gable now there's the other front Gable it's lower than that is that what's going on here or do you can you just uh sh shed some light on on the appropriateness of the Second Story Edition sure um yes well this is um one that staff feels is appropriate as much as possible um it is it is a difficult one because it's a corner lot um we worked with Tina on multiple iterations of this and this is the one that we felt was most appropriate um it is lower than the front than than the primary Gable um it is you're right it is higher than this middle one um and this this house is a unique kind of mish mash of different sections even though that is how it's always been um so yes I I don't think it's a a clearcut support um and that is something for the commission to decide ultimately if this is an appropriate addition for a corner lot even though it is a rear and a lot of these questions would maybe be different if it wasn't a corner lot um but yes I I'll say that staff finds it appropriate as much as possible thank you very much any anyone want to comment on the uh I mean you made a comment that was the first thing you felt initially hit me not so much that it it didn't imagining what it was going to be look like look like built didn't strike me as as oh my God this is going to be in high sore so much is it just the same thing that hit you sort of this is I don't I don't know how to fit this into the the the logic that we've normally um applied to houses but what I would say is when you're looking at this house on site I think what important is that sense of sequence of articulation and the fact that the third section along an street is uh is um it's still differentiating from the section preceding it the fact that it differentiates itself um as being higher versus lower I I don't I don't know that that seriously degrades the the feeling of the house when you're looking at it from fair enough I I think that the um yeah so is it differentiated yes because it's the the roof line is going to be there um like the original first story roof line and then it's going to be Hardy versus whatever is underneath you know probably Cedar clabber or something it's it's um will it look like an addition I mean cuz what you described I don't know will it look like an addition do you think well the answer is got to be yes obviously I think You' say think that's the hard part is that even though this is original you know the back part of that house all looks like additions you know that were at at a different time and you know so like considering that context I think you know the height is an interesting question is like you're going to have three different heights there and it mhm you know is it it's just different you know I don't know that I I mean maybe it degrades the the historic character of it a little bit but you know I mean I feel like it's such a small portion of what that house is yeah I guess yeah I think that that that you make a good comment there is it is it degrading it I I think it is but we're also getting um you know we're getting the the the exposed original sighting which will probably have a much bigger effect right than I mean when you look at it from a certain angle you're going to be curious I think but but then the the siding I think will have a big effect from State Street and from the corner um yeah I think it's it's just not how they would have historically built it where you have the big main house then you have the small addition then you would have something smaller like is here and now we're going to have big small medium um so uh yeah I think Dave in my mind is that the width of that is so subordinate to the other two pieces that you know probably something that that I'm more comfortable with at least intellectually thinking about it as being subordinate to the rest of the original structure yeah and I I think that it's it's just a little I agree and and that it's it's bumped in a little bit too I think is really saving me here because if it wasn't it would be it's going to be awkward I think because it's narrow you know it's like this narrow tall like that's not really what you would see normally but um maybe that will just make it read like an addition yeah even more could we see the elevation again thank you all right which elevation oh the one the one we just had open before this I Dave I also think that it could be you know some of that feeling could be tempered with some landscaping around that you know around that corner um if it is it that I don't think that we can make a call based on Landscaping unfortunately yeah would it feel better if it was pushed in like 6 to 6 in to 1 foot on the left side just was brought in a bit more so you had more of that roof condition it it um I I think so um but also that you would need a beam to support that all the way across and then two two posts on either side of the beam yeah that that would seen that and it it adds a lot of money to the construction I think it looks good when you do that but it's probably not wasn't proposed that way because of the that extra cost uh in structure um okay um all right so I guess we've we've discussed um it doesn't seem like someone's saying like we can't do this for this reason so um let me just check my notes real quick to make sure there isn't anything okay all right so um just making sure that we've discussed it all so let's look at the uh let's just look one one time through the all the the elevations here so I feel like we've discussed this one can we go okay so um yeah I think this is this is a huge Improvement and meeting the standards quite well um let's go to the yeah South okay North new Okay so we've got on the table here on this motion all the ESS Windows except for the one on the far left there um okay a new a new Skylight um all right okay uh then let's I guess we just have the rear elevation left okay all right so in this we're we're ignoring the the the basement okay so I I think we've discussed everything that we need to discuss all right so let's um let's go to a vote here on this motion all those in favor of the motion please say yes yes all those opposed please say no okay so that that motion carries that that part of the application's been approved um can we have the next motion please sure um and you've heard what the applicant has sort of already proposed so if you can in you know kind of as you're going feel you could just read it and when we'll we'll critique it or you can in real time sure make the change yeah yeah uh for the new basement door stair half wall and handrail and the basement e gr window on the west elevation so I move that the commission issue certificate of appropriateness for the application of 203 North State Street contributing property in the old fourth W historic district to remove the basement covering relocate the basement entrance and west elevation including the door and stair install new eress windows in the west elevation install an ESS window in the north elevation 6 ft and 3 in from the front elevation as propose the what the work is compatible in exterior design Arrangement texture material and relationship to the rest of the building in the surrounding area and meets the Secretary of interior standards for rehabilitation and guidelines for rehabilitation historic buildings in particular standards 29 and 10 and the guidelines for Windows and entrance and porches as well as the NR historic district guidelines for all windows and residential porches do we have a second second okay that is a move by commissioner called rone seconded by commissioner Kaplan um all right so let's let's uh I suppose we want to have language that says that the um the window and the egress stair plus door will be mirrored from what's drawn mhm yes the entrance will come from the nor the stairs will come from the north not from the south yeah um do you want to yeah to remove the basement covering relocate uh the basement entrance from uh on the West Side to come from the north to the South including doors and stairs install a new Eis window on the well what you say at that part probably west elevation sorry I forgot what's happening with the new Eris window in that scenario well the whole everything is getting mired mhm so remove the basement covered covering relocate the basement entrance and west elevation and the new egis window in the west side to be reversed from north to south right you said the egress window and the okay Mariana are did you get that enough yeah I mean just kind of okay and I'm sorry to make this complicated looking at what happens if we do that that window probably has to get smaller if that doesn't move but if it no this yeah so this is also getting here that's going to be here no it I I won't mirror that uh window but I will move a little bit sounds right to the right oh I see what you mean so yeah what I was talking about was like this doesn't necessar here this will come over a little bit this way just so that there's clearance of the stairs so this this section is getting mirrored yes and then and then this is just moving a little bit yes yeah okay and that'll all be within so that'll all be within this well you won't have another Well no yeah it'll just be within there okay well that's better because then that's one less well yeah and it's further away I mean it's it's what we wanted which was within you know the the front facade there beyond the front facade yeah okay so Mariana do you get that and do we need to say it somehow um I'm not sure we have the ability to say we can at this point it's 930 or something so to be clear the new person door will stay where it is as proposed the stairs will mirror and then the entrance will come from the north to the South the new egress window will stay on the north side of the house but may shift a few inch or stay on the north side of the new west side of the house well on North side of the door though oh I got it yeah yeah so it it'll be yes on the west side of the house but in still north of the door yeah not closer to an does that all sound correct it does sort of okay door stays where it is yeah stairs flip yep the ER window the new one stays on the same side of the door but may shift slightly for the stairs clearance there you go got it okay perfect cool that was really good thank God there's a smart one right thank you Mariana um okay so I heard nothing but posit posi regarding that um so great um now there there's the um there's the egress window that's let's just look at it I mean we we we had this I I don't want to spend too much time because we had this discussion uh we just had this discussion I have a feeling it's going to be very similar the other one yeah exactly okay um does anyone have any comments on this we because we've discussed but I just want to make sure it looks good okay all right Mariana are we good okay all right um okay all those in favor of this motion please say yes all those opposed please say no uh this motion also carries your application as amended has been approved okay congratulations thank you so much yes thank you take care of you Sean okay okay we do have one more hearing this evening it's F4 549 South First Street whenever you're available Mariana please all right so we are at 549 South First Street this home first appears in City directories in 1896 as the home of contractor Henry Kosh and his wife Mary Henry and Mary's Henry and Mary's son Harold was a founding member of the old west side Association the house is a two-story Gable fronter with Corner returns a brick chimney a second floor triple window facing the street a stone front porch with wing walls and round tapered half columns a front window with a Leed glass transom and a cutstone and natural stone foundation on the 1931 and 1948 sandborn fire Insurance Maps the rear wing of the house is a single story with a small covered porch infilling the northeast corner at some point the on story Wing received a second floor addition with a hip roof the site is located on the east side of South First Street North of West Madison and south of West Jefferson the applicant seeks HDC approval to remove the wood siding and trim reinsulate and install sheathing and then reinstall all salvageable exterior wood plus matching new siding and trim as necessary the applicant also proposes to remove and rebuild the deteriorated porch on the front of the house non- original materials would be removed and replaced with wood and original wood features that are Beyond repair will be replaced with matching materials in matching Dimensions please note that this application does not include the stone foundation and Cobblestone porch walls because they were approved to be rebuilt at the November 9th 2023 HDC meeting so that means that we just talking about the upper portions of the porch so the posts in the roof and then all of the siding so just a few shots of the elevation some of the historic sighting is in good condition some of the sighting um requires repair and then some of it has already been replaced with non-historic materials um the applicant has calculated that of the existing siding and trim 54% is non-historic or already rep approved for replacement again just some shots of the exterior and then some close-ups of the porch again the posts are deteriorating they are they are proposed to be replaced in kind um same thing with this uh handrail here and then the roof of the porch will be removed and then replaced with a roofing membrane and then any of the non-historic trim um around the roof line will be replaced with Boral siding or with Boral trim some more shots at the porch and then this is from the application just showing the locations where the sighing is either has already been replaced or is in need of repair is in good condition similar for the rest of the elevations some details for the porch the decking is proposed to be salvaged or replaced in kind an older shot of the house before the non-historic sighting was removed and then some in progress these are from the applicant this is the structure beneath the porch which is um a need of [Music] reconstruction more applicant photos again the Cobblestone and then the stone parts of the porch have already been approved for replacement or for reconstruction we've already walked through these standards um a couple for entrances and portes we've already talked about I will just read through the wood um it is recommended to identify retain and preserve wood features that are important in defining the overall historic character of the building such as sighting it is not recommended to remove or radically change wood features which are important in defining the overall historic character of the building it is recommended to repair wood features by patching piecing in and consolidating or otherwise reinforcing the wood um what I didn't mention before is that when the wood the existing wood siding the historic siding that is in good condition it'll be removed and then replaced and then put back on starting with the front elevation and then moving to the side elevations and then to the rear elevation so that the most visible parts of the house are receiving theor exciting uh some more that we've already talked about and the Arbor design guidelines are similar to the Secretary of State a secretary of interior standards for wood so I will leave those out um and I believe that that's all for me staff is Staff does um support and find the application appropriate great thank you very much for the staff report um let's get the Review Committee report so this was this is the first house I saw on a tour right here in November so uh looking at the work in progress was great that work with the stones is wonderful they're doing a lot of work on the inside one question that came up when we were discussing this on site um it looks like we do have architect here is that correct so the question that I had for you um the you know it's it's visible to see where the RO is on the front porch columns and and the stuff that they want to replace there makes perfect sense you can see why they're doing what they're doing with the replacement of the siding the current state of the house on the interior is it's completely raw stud stud walls and so for the purposes of insulation I'm wondering why you wouldn't spray something like closed cells polystyrene to the back of the existing siding as is um as opposed to pulling it all off and and insulating from or creating VAP Vapor be from the outside that seems like more work and we will we will get that uh answered in just a moment um is that the whole report the only so the only other point that I think is relevant there so let's say let's say there's an assessment right now of the existing sighting on the house that is already rotten and needs to be replaced and then there's the sighting that's really really good and then there's yeah what did you see on site did you see a mixed bag of all of that yeah but some that will that will turn from good serviceable sighting into unusable sighting in the extraction sure some of it's not going to make the process very good um okay thank you for the report um and now we will ask the the applicant uh please come forward state your name and address for the record um you have up to five minutes to speak you heard some comments and the staff report so um please let us know um what you have for us sure thanks yeah hello good to see you all again yes my name is Casey vet I'm with in parallel Architects and Builders um I am the principal architect on this project and also the project manager for the construction so I'm quite familiar with the progress I'm there almost every single day uh of the week so uh yeah I'm I'm happy to report we've made a lot of good progress and I feel like we're delivering on on the the promises that we made to the committee in the fall um and I believe we can continue to deliver on what we're asking uh to the of the committee here um you know I think big big picture and I want to address your question as well but kind a big picture our approach here with the siding uh is to to extend the life of the this historic building as much as we can um and uh to really protect the investment that the owner has made in restoring this house and uh modernizing the interior and so um our our ask is uh simply to U remove the uh as we as was said earlier roughly 50% uh of the sting that is not um otherwise already approved for remove removal non-historic or Beyond repair um so we we figure there's already 50% of it which is you know could be removed u i I would say without approval because it's either non-historic or it's it's just rotten or it's already been remove uh approved so we're asking to remove the remaining 50% simply to put up a vapor barrier um so it's really a correction um I'm not sure how it was communicated that the reason we're doing this is to insulate that's not that's not what we're asking nor is it true we can already insulate from the inside um but the vapor barrier I guess in our uh our our understanding is best performing when it's outboard of the sheathing uh up outboard of the substrate and behind the siding is there sheathing well there's there's 3/4 it's uh it's not it there's sheathing on some of the non-historic portions of the building and then there's 3/4 in in 1x8 uh boards boards cheating boards yeah um but effectively you know a substrate let's call it so you know our intention is to to put the vapor barrier between the siding and the substrate uh which is where it's you most commonly placed and so yes we definitely looked into the idea of spray foaming the interior first and then blowing in cellulose or some other blown in material but um we're leery of that and because we as I said we really want the vapor barrier to be outboard of the sheathing or the substrate uh we don't want to trap that um you know between the the the spray foam and the siding we'd rather have that be out outboard so you know it it it's it's taken us a while to get to where we're you know we're convinced this is the right ask um you know as as you know we're now many months into the project um and I guess our feeling is given you know we're already halfway to having this siding off um with careful careful removal of the existing siding uh we would be able to salvage enough of it to where we could uh appropriately put it back onto the building as was mentioned starting with the the elevation that's on the screen now which would be the most visible then moving to the South which is the second most visible um and then to the North and then to the east the least visible um so you know all I can say is we would do our absolute best to remove it without uh destroying it to salvaging it carefully storing it putting on the vapor barrier and putting it back up and um for the the amount of siding that would need to be uh replaced uh with new we would match uh the existing siding with new wood siding that gets painted so we're not asking to change the material in any way just asking to to match it so that's the sighting piece I'm happy to speak about the the porch as well um I'm not sure if if you'd like to discuss them separately or if if I should just go through the just go through it yeah okay so the porch um we're as was mentioned we're really asking to replace the uh columns which are rotten uh they're I really do think that would have to be a replace I did happen to notice uh this morning that the tops of these columns are actually foam um so I'm not I'm not sure these are the original yeah actually you can see in this picture in the top right there's a hole uh that was bored through the top of that column um the the actual the the main body of the column is indeed wood but the tops are foam so I'm not sure these are the original columns to begin with um but as our application States we our intent would be to match to match them uh and uh but that might you know we might want to look into that that a little bit more in terms of what the original columns were versus what these are um but in any case our intent would be to match them the M everything above the columns has been wrapped in either aluminum or vinyl uh I I anticipate the original materials are probably there I I would be surprised if they're not already rotten when we tore off the uh aluminum around the facial boards and the sfet the material was rotten and uh it was not able to be salvaged so my expectation is that that's what we'll find but if we are able to salvage the material if it's not already rotten we would Salvage it um otherwise we're proposing to uh to install uh let me just make sure I get the material right here yes we're proposing to install U Boral facial boards which would match uh the already approved new window trim on some of the um non-historic windows on the rear uh and which would match the requested um uh replacement of the uh existing window trim in our application today which is I should mention is also wrapped in aluminum so wood there's wood window trim which we believe was the original uh trim on underneath wood or excuse me underneath arum aluminum wrap um again there um we would Salvage what we can and replace uh what cannot be salvaged would be our approach uh and then the lastly is the roofing material on top of the roof there was a picture is a metal uh and our proposal is to replace that with a membrane roof uh one of our photos showed the kind of panelized metal roof uh a top the porch yeah there's one yeah um yeah I believe that's the general summary um let me just look here if I have anything else to add um yeah thank you question thank you Casey you're question for you um regarding the um the removal of this the reason for the removal of the siding being the vapor barrier um and I I understand um I understand that um but I think of equal concern would be an air barrier and I'm just wondering is that is that something that you're cuz uh I feel like the foam gives you a vapor barrier and an air barrier not in the right place like you're saying um now when you're removing the siding are are you are you thinking air barrier or just Vapor Barrier um what can you explain a little more what you mean by air oh just like something that's prevent like the something that's preventing the uh actual air being uh going in and either exfil you know infiltration exfiltration through the um through the envelope I want to get too technical but just yeah air going in and out of the wall sure yeah that so we have definitely considered an open cell spray foam on the inside of the walls okay um which would which is vapor permeable um closed cell spray foam is not and so we tend to uh as a practice not uh specify that on on walls okay um we've had an we've had admittedly we've had an issue finding uh a uh insul an insulator who will do the open cell foam seems like many of the insulators are are moving just to close cell foam so that has in part dissuaded us from from that approach I'm not saying we're decidedly not doing it or doing it yet I'd say we're still looking into whether we'll use the open cell foam uh orig that was our plan to use open cell foam uh and at the time we didn't think that removing the siding would be an option um and so as I said as we've learned more about the building we now know how much of the siding was either not historic to begin with as well as just rotten and not salvageable um so that's uh that's kind of What's led us here um my uh you know again I still feel even if we were to do the open cell foam we would still want a vapor barrier outside of the the substrate and and so I I think our ask would still be the same whether or not we do uh you know one or the other and and then last point is you know we've actually found that the 3/4 in siding is is buted together or substrate side is is buted together very well we were expecting to find gaps and you know actually um so in terms of air you know getting getting through that I think it's a lot less than we initially anticipated it would be okay um are there other questions for Casey okay why don't you take a seat we might call you back up but for now we're going to do the public hearing so let's open the public hearing for 549 South First Street um no one approaching the podium because uh it's only Casey left in here so that's clear and then I assume we don't have any anyone on the phone there is no one online thank you Julia okay so the public hearing portion of this application is now closed um would any commissioner like to make a motion sure okay I move that the commission issue a certificate of appropriateness for the application at 549 sou 1st Street a contributing property in the old west side historic district to remove and rebuild the front porch and roof and to remove and replace the deteriorated sighting as proposed the work is compatible in exterior design Arrangement and material to the building and the surrounding area and meets the secretary oops I miss my place now no there you go Secretary of the Interior standards for rehabilitation and the guidelines for rehabilitating historic buildings in particular standards 2 5 and n and the guidelines for entrances and porches would building site and roofs as well as the nror historic district guidelines for residential porches and wood siding trim and Architectural details great second okay that was moved by commissioner Kaplan and seconded by commissioner Smith um okay so we basically have two things going on we've got the porch and we've got the sighting so um I'm so excited to see this porch rebuilt um I think it's great uh are there comments on on that I'm just glad we saved the easiest one for last you are you wait I don't get it this is the easiest one right I'm glad we did you are that sounded so sarcastic but you were sincere okay good no cuz I couldn't handle anything complex the last so you're feeling good about the porch at least um yeah absolutely nothing to add all right so um so then uh question for you the the the roof of the porch mhm is it were you buying like oh you can't really see it um did that seem did you happen to notice it with the roof they're changing materials on top yeah yeah yeah I don't think I don't think it's F right it's a very very shallow pitch right okay very good just wanted to make sure um sounds all good on the porch then so let's um let's let's discuss uh the siding I I think it's a tricky one but uh does anyone have any comments um I think that we've we've approved uh siding removal before I think it's um it's basically when it's this sort of situation usually I would say it's like the sighting is just all deteriorated and we have to right um we have to remove it this is well half of it is is deteriorated with a uh a promise from the project manager of of the project saying we're going to very carefully remove the rest and we've got a plan for it um I feel very comfortable like they're doing complicated things on this house that involve you know salvaging material so I'm I'm very comfortable with with what they've proposed I am as well and there is a substantive difference between I mean there's a vapor barrier capacity of of close cell B but it only goes joist to joist stud to stud stud to stud St to stud so so you don't and and you're not protecting in any way the you know so getting that getting as they put it outboard makes a lot of sense I'm assuming it's going to be some sort of like a tibe house wrap type thing yeah okay that that makes sense right right the the to protect the sheathing MH um which is important to protect you need it outboard now that being said no house on the old west side has tyvec you know on the outside of their sheathing but this is a particular case I get you know this is uh the owner you know making a proposal for this so um I think that um it's to me it's hard to say that uh that the vapor barrier is the reason for doing this um as opposed to just the sightings deteriorated we want to replace it right um because I just uh but um it doesn't really matter either way it's yeah exactly okay um let's let's move to a vote all those in favor of the motion please say yes yes all those opposed please say no uh the motion carries your application's been approved thanks Casey okay well let's move on uh we're done with the hearings guys okay um this feels I don't know with just four Commissioners it's like a just a small little gathering I don't know it feels more informal or something I I want to uh just uh mention that okay there's no new business um so let's move on to that from approval of the minutes we're going to approve approve the June minutes unless anyone has any corrections to uh to bring up okay so um without objection the minutes are approved as presented are there any reports from Commissioners would any commissioner like to share something with the commission no um okay we've moved on to assignments uh the August take out your schedulers uh August 5th that's a Monday at 5 p.m.

okay it is 4:00 we can now get started all righty um good afternoon and welcome to the ASB board meeting I will call call the meeting to order at 400 p.m.

[Applause] [Music] [Applause] [Music] [Applause] [Music] [Laughter] [Music] [Applause] [Music] all [Music] all [Music] [Applause] [Music] signal your guy ready oh there it is I call to order the workshop for Bullhead City School Board on Thursday July 11th 2024 at 5:30 p.m.

e for e good afternoon at this time I'd like to call the meeting to order let the record reflect that all board members are present with the exception of Christine Pritchard and we'll rise for the Pledge of Allegiance I allegiance to the flag of the United States of America and to the Republic for which it stand one one nation under God indivisible with liberty and justice for all thank you and first up we have our public hearing uh for fiscal year 2024 2025 proposed budget Dr croo thank you madam president um Miss Marell spadel will take this and open the public hearing thank you Dr CTO um I'm pleased to present the fiscal year 2425 budget this afternoon for the board's review and adoption um now the proposed budget as you recall it was presented to the governing board at the June 13th meeting and since then it has also been posted on the ad public website for viewing and allowing time for community and or um input or comments from the board Andor Community um now again as a reminder we are not statutorily allowed to make any changes from the proposed budget to the time of adoption so this will be the same information as was presented to you previously but we'll just do a little a quick review for your information so again according to statute our budgets are required to be uh proposed by July 5th 5 th and we must adopt by July 15th so just a reminder when we did do our budget proposal on June 13th the legislature was still in session uh two days later actually on June 15th is when they ended session so we'll review a few of the items that were ultimately approved in that state budget just for your information as well so for the um because the legislative session was still in progress when we did meet um we did make some assumptions at the time for our proposed budget one of those assumptions was that they would be uh funding a 2% base level increase so as you recall um the legislature does have the ability to either fund the inflationary rate which would have been a 3.55% increase or to fund a base level increase of 2% whichever is less so ultimately they did fund the 2% inflation amount or the 2% base level amount not the full inflationary amount so that is what's already been reflected here in the M budget for a total budget limit of 23.8 million um this amount will be adjusted as you know we do bring back um throughout the year budget revisions to the board once we have known student accounts known carryover amounts Etc um additionally just a couple things to highlight when the state budget was approved there were a couple other small changes to funding um there was an additional 2% for transportation support limit so we'll see that revision excuse me in the future and there was also an increase to our free and reduced price lunch weights so once we know what that funding amount is and we get that appropriation from the state we'll bring that to you at a later time for our Capital funds the other component that was approved at the state level was a one times Statewide appropriation amount for district additional assistance which for our district we use for Capital um because we don't know what our proportionate amount is from ad yet at this time once we do know and we see we receive those state revenue amounts um we'll bring that to the board a later revision so for now our budget limit for the unrestricted capital is a $19.7 million um you see there the next funding source uh largely used for capital is the emergency building renewal grant program so something to note is that this is what the school facilities division receives from the state um they did once again fund it at the $200 million amount appropriation which was the same as last year's in fiscal year 2324 which is great news however um we are led to understand that there's quite a few backlogged projects right now at the state level so we anticipate that those that have already been committed they're going to encumber most of that appropriation so what remains from that amount is still left to be seen But as a district we'll do our due diligence and continue to apply as necessary for any projects to see if we can get additional funding from the state classroom site fund um that was was approved at the proposed amount that we expected that went from 758 per pupil to 792 per pupil so that was ultimately approved in the state budget for a total budget limit of 43.4 million for our district and finally um this is just high level again on page six of the attached budget reports you can see all the other funding sources that are listed here but just a snapshot highlevel federal grants we see that large decrease from prior year again as we all know eser 3 has come to an end and so that's largely the result of that decrease state grants had about a that $2 million increase primarily related to our school safety Grant programs that we are expecting to see approved and then food service fund will make adjustments throughout the year based on known activity and so again all budget just as a reminder this is our annual Financial Reports website we also posted on our District budget website we've included a link to the proposed budget to the notice of public hearing so that anyone can go to ad's website and view all that information um and so we always want to make sure our information is transparent for our community's review and or questions so at this point I'll stand for any questions from the board any questions from the board okay I'll open it up for the audience do we have any public comment on the budget take that as a no okay moving to item B1 at this time I move to establish executive session to be held immediately during a recess and the regular meeting it's not coming up for me but I'll vote Yes motion carries we are recessed for executive session e e e at this time we'll reconvene the regular meeting first up we have audience with individuals miss chapen this is the time for the public to comment members of the board may not discuss items that are not specifically identified on the agenda pursuant to ARS 38-43 1.01 action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further consideration and decision at a later date in order to facilitate accomplishing the business of the district in a timely manner a time limit of 3 minutes will be imposed for each individual or group addressing the board when you approach the podium please state your name for the record first we have Nikki Ana encha did I say that again please enf I apologize she told me at the beginning and I was like all right I'm gonna remember this I'm G to remember this so I apologize that's okay I appreciate youy it doesn't bother me at all thank you you're up able to Def my time no so I did want to speak on an item on the agenda should I wait or just I don't know good evening board members cabinet and audience my name is Nikki I am a parent to students in the Poria Unified School District and I'm here tonight to express my um support of the resolution that you're putting forth for Title 9 to basically remain in its original intended form um we have been unsuccessfully trying to get our school board to formalize a policy at Pur Unified School District they have a um secret undefined practice that's in place now where they do allow boys to use uh girls restrooms if they insist on it um we had a student who was using the girls bathroom and posting videos on Tik Tok celebrating that he was allowed in the girls bathroom also posting videos on Tik Tok that he was um mentally ill heavily medicated in and out of Crisis um had had attempted suicide so he clearly had a lot of emotional issues going on on top of the fact that he was in the restroom with our girls and all of the girls who were going in the restroom with him also saw all of these videos that he was posting on Tik Tok um we could not get our board to pass an official policy or even discuss passing an official policy um so they just have this practice that remains in effect that most parents and students have no idea when they send their children to school that they would allow a student to use the opposite sex bathrooms or locker rooms so I just wanted to say I appreciate that you guys are putting forth this effort and we hope that um you pass it and that your courageous act inspires others to do the same and for those of you who um those who may be watching you can text the word Liberty to 53445 to become a member of moms for Liberty and join a lawsuit that will prevent the school that uh your child is going to from enforcing these new regulations that's the word Liberty 253 445 thank you thank you next we have Becky Smith hello um I also am from Pure ified um I just wanted to say I don't know if it's typical but it is a little frustrating that these meetings that are so important for parents occur at times that the working parent can't come and voice their concerns or opinions um so that's a little frustrating but um I've been attending PD meetings regularly and um this topic has been brought up quite regularly at those meetings um and with the new title n changes we've had an overwhelming number of people speak in opposition to the changes that are being made they don't like it they're not comfortable with it and if I'm not mistaken I don't think we've had one person speak in support of these drastic changes for title N9 at our board meetings so the majority is speaking at board meetings and we hope that all boards will have the best interest of the majority in mind because ultimately that's what we have to do we can't please everybody all the time um as pii would love to do but it's impossible to do um we wanted to come here to support the daart board members who are fighting against these radical changes that would put our students at risk of having sexual harassment charges brought against them or even risk our girls safeties in the restroom or locker room or maybe even lose their Sports and scholarships opportunities um these types of changes are happening to us as adults and we're forced to deal with it but I don't understand why we're putting this on our children minor minors and putting them in situations like this there's an option to make accommodations for the small percentage of people in in each school um if they need it there's staff restrooms there's nurses restrooms I don't know why we're doing this to our our youth our minors um thank you for taking a stand for the majority of our youth and specifically the girls since Women rights are women's rights are being infringed upon and we hope that your District could be leaders for the other districts in Arizona thank you thank you that's all we have thank you okay next up we have a superintendent update Dr croo thank you madam president uh just a few updates um we have started the New Year officially our schools are open we have people registering our administrators reported back uh this week and had awesome training on Tuesday and Wednesday so two full days of training they are ready to go uh preparing their schools our our new teachers begin next week believe it or not um with Neo so governing board I know you've been invited but you're invited Tuesday to come welcome our new teachers if you're available um and that's at the vista at 8:30 a.m.

my school corporation meeting order I'll call all administrators are present and board members with the except Susan at this time I would invite everyone to join me in the Pledge of Allegiance and the flag is open to flag of the United States of America and to the repu for it stands na God indivisible withy and justice for all right the next item on the agenda is Spotlight on Excellence priv to have some of our student artist yeah so evening nice to fill the house um this is our second year presenting um student artwork that will be used to decorate our Administration office so last year we had five pieces this year we've expanded to 13 okay and we have Dr steel here as we use funds from the John and Kathy steel fund which was put in place to benefit Crawford Zill Community Schools and Dr Steel's a former superintendent of Crawford Zill schools a local artist and a mother of an artist um so it is I think very fitting to be able to use that fund to do this and then after we display the students artwork for a year we return it the anyone's going to be a senior we know you'll want it for your open house so we'll only keep it for about 11 months um but no so I think this is a wonderful way to decorate our office to um show some of the talent in our school corporation and do a great thing with the funds from Dr steel Dr steel anything you would like to say well I'm just um pleased to see so many of you this year and U it's always fun to enjoy art and I encourage you all to continue your artwor because you never know and um this year my son bought me this book on creativity and at the end of it he wrote a little not and said thanks Mom for supporting my art now it's time for me to support yours wonderful so this will be the fun part trying to work your way through it's like to step Around The Price is Right which none of you will know what that is all right okay I know you don't get it a badtime story all right and Ellie so Ellie come on up can you so Ellie had artwork last year Ellie has received several Awards and recognition for her artwork she's going to go study art um you want to I believe okay what did you use so this is a mix of watercol and graphite so most of it mechanical pencil okay excellent all right yes and she's camp counselor at Camp Milligan and wonderful thank you all right next in the group Elizabeth rker oh yeah who is enamored with Ellie so all right Elizabeth you want to tell us what you use to make yourself I us chalk chalk okay wonderful very proud of you there we go Nora where are we at Nora you're over here all right Nora Carlson's a fifth grader Nora anything you want to tell us about your picture um I made this sugar skull with markers and permanent permanent markers and crayons wonderful ver go all [Music] right ver you um I used watercolor and color pencils BL thank you very much good job Elizabeth [Music] perrera you were slow now as quick as the the elementary Kump where we this one all right I just use okay thank you Abigail H over [Music] here what did you use I just is paint paint excellent very colorful well done love that yes [Music] Arabella all right persed work here I you just Ed color pencil and perent marker line all right wonderful thank you anybody else make it who had not RSVP okay so yes you are sir Aaliyah Jones all right let's get there [Music] alah right there yes what is this um materal yeah medium yeah yeah I made it on Photoshop on the computer and I just took very I was like sitting excellent well thank you I'm glad you made it a Leah Jones anybody else we good all right well I would like to congratulate all of our artists and U appreciate the fact that you're allowing us to display your art in our building throughout the year [Applause] so and hopefully it goes into the brand new building we get that with this round of artwork um but good and also we had Melanie monosa LLY hung um J suor Kylie Douglas and Nikolai Alfrey so we had a great collection this year all right thank you round of applause for those not a all right so at this time before we actually begin the uh rest of the meeting we do offer you a chance to escape you're welcome to [Music] say I think should chase them down and there a different expectation okay so the next item is the uh consent agenda to approve the previous meeting minutes are there any additions or Corrections my name was still WR Top Line just a transposition nothing subst hearing that motion to approve I motion move approval of of the full cage minutes El second all in favor I I all right there being no old business we will proceed to new business the first item is a public hearing for project and secondary preliminary determination up here so at this time um the board will hold a project to preliminary hearing on proposed capital projects if you're interested in speaking the hearing please make sure you have signed the signin sheet which would include your name and address after the presentation by Administration there will be an opportunity for the public to make comments about the projects we ask that any person speaking limit their comments of 3 minutes and that the topic be limited to proposed projects under consideration the notice of this preliminary determination hearing was published as legally required and the first preliminary hearing was held on June 13th 2024 at this time I would ask the administration explain the purpose of this hearing yep so pursuant to Indiana code 20-26 d737 the school corporation may spend more than 1 million $1 million to build repair or alter a school building that will be financed by bonds it must hold a public hearing at which explanations of the potential value of the project to the school corporation and Community are given similarly pursuant to Indiana code 6-11-20 D3 one a school corporation must hold two public hearings of which this is the second hearing and adopt a resolution to preliminarily determine whether to issue bonds for a project which has a total cost and excess of certain thresholds or if the school corporation has a certain Debt Service tax rate these public hearings and the consideration of the resolutions are the very beginning of the legal process and the resolutions presented at this meeting establish the maximum financial terms for the proposed projects okay now I hear from the administration about the process of communicating the projects to the community and meet the projects along with how the projects meet the needs of the corporation yeah so um as we've discussed before the challenges um we have to our operations funds that are presented to to our district with our low assess value um and being able to meet the operational and maintenance needs for our facilities so uh this project would allow us to address necessary improvements to school facilities including deferred maintenance uh HVAC improvements soping improvements site improvements and the purchase of buses thus um otherwise known as just the project so um it would also be important to note uh that with the timeline of this project running through the spring of 2026 as some of the projects that we are planning um as bids um are put out and received um if budgets change or or prices or quotes or estimates change as that comes in there is a maximum uh to the project and but we will do as many projects as we can afford Within um that Financial amount so uh this project will allow us to meet the needs of safely maintaining our facilities and providing needed buses to our Fleet as older uh buses are phased out so as we look at some of the specific uh projects we're looking at of course is is the buses um playground um equipment for uh preschool for both those and uh Wilson um some some work on uh Hoover entrance some Limestone work that that needs done um in that deferred maintenance uh piece parking uh areas to both hose and uh Hoover administration uh build current administration building roof uh here um that that needs some some maintenance work uh the field turf at the high school um parking lot stuff at Nicholson U maintenance at the middle school looking at um down the road replacing the uh carpet there um and looking at their entry as well to increase some safety features there so um yeah that's where we are all right Andrew can yes so for this bond this proposed bond issue it's that we're looking at um the maximum value of the bonds will be $2 million um the estimated hard and soft costs for this project are not to exceed 1, 835,000 with the cost of issuance coming from that 2 million of 165,000 the anticipated maximum gross impact on The non-exempt Debt Service rate um is 1727 uh so 1.27 cents per $100 of assessed valuation and that's just for this this issuance um but the anticipated net increase for our overall tax rate for The Debt Service fund is zero um with other debts falling off we will actually lower our tax rate and still be able to run this Bond issuance um the estimated interest rate for these bonds is 5.5% and the bond will be payable between July 15th of 25 going to January 15th of 2031 okay at this time we'll now public hearing if you'd like to speak please ensure your name is on the sign sheet is there any public comment all right there are no comments uh this hearing is closed the board will look to continue to work with the administration and its professionals to look for efficiencies to conserve Tax St level of meaning the educational needs of the corporation uh I would just add that this is a lot like the project uh to build a middle school where the high school that was coming off so we it remain a tax neutral project okay first item is consider the resolution um would you summarize it for us so uh project resolution is required when the school is planning to finance more than a million dollars on a given facility with type of work it contains the estimated hard and soft costs and the cost of issuance and establishes the total project cost it also contains the estimated tax impact I would recommend the board adopt the project resolution okay any further discussion hearing not I would entertain a motion to approve I move approval second all in favor I I okay uh at this time I would ask that the administration please summarize the preliminary determination resolution yep the preliminary determination resolution is required when a school corporation with a certain Debt Service tax rate is planning to finance more than a certain amount for a given the facility it contains the total project costs maximum annual payment and maturity and other financial terms such as the estimated principal amount and the tax impact and I recommend the board to adopt the preliminary determination resolution any further discussion hearing that I would entertain a motion to approve so second all in favor I the next item is to consider preliminary Bond resolution at this time I pass Administration summarize the preliminary Bond resolution yeah so the the preliminary Bond resolution contains the cost for the project maximum interest rate and the financial term such as the first interest payment date and the maturity dates for the bonds I would recommend that the board approve adopt this preliminary Bond resolution all right any other discussion we entertain a motion to adopt I Mo approval of the preliminary Bond res second all in favor I I all right uh next is to consider Declaration of inal official intent to reimburse expenditures this time i' asked Andrew to summarize this yes so this declaration is the reimbursement resolution relating to the financing for the construction projects uh this resolution permits the school corporation to reimburse itself from the bond proceeds for any cash that might have been spent on the projects prior to the closing of the bonds this is required for federal tax law in order to preserve the school corporation's ability to reimburse itself um I would recommend that the board adopt this resolution all right any further discussion I would entertain a motion to approve I move approval second all in favor all right all right lengthy process there moving on um the next item on the agenda is consider Mel Dental as a corporation dentist yeah um we've been using meller for a while I recommend the board um approved using micheller dental as our Corporation dentist second all in favor I all right the next item is to consider Dr Patel is a corporation doctor Dr Patel is with proactive MD um when Dr Douglas um retired um we reached out to proactive MD because um trying to find a local F practice doctor was not going to happen so um so Dr Patel through proactive MD stepped in to help us out so I recommend that the board approve Dr Patel as the corporation doctor I've met him he's seems a really wonderful I'm second all in favor all right the next item is to consider school resource officer agreement with the city cerille yeah so Amber uh Reed did a great job working on this with CPD so this is our annual SRO agreement for our two two school resource officers um only changes to um to this compared to the the past annual agreement is our contribution did increase um which we knew was coming and and are more than than happy to do is we move from one to to two officers uh from from the past so uh CCSC will now contribute 50,000 per officer with half of that being covered with our school safety Grant so we will increase the amount that that we are that we receive with school safety Grant to help cover that as well so thankful for the partnership with the city of the mayor and detective madingley and his team and officer leondo and officer so it's good good relationship and good partnership so do an outstanding job for us so I would recommend um approval of this agreement so well just I just want to know for the record just I don't believe there's a conflict of interest because of my capacity as the City attorney but just out of an abundance of abundance of caution I obain from voting on this item and the item G all right with three remaining board members we do have a quum for that so I second motion to adop this all all in favor I've approve as well so have a motion we'll pass them so moving on the next item is to consider um the school food prices for 2425 yeah that there's a tool that we have to use to go through and look at our school food prices and look at our balance in our school food account um with both the tool and where we are at we do not need to raise prices so I would recommend that the board approve um the lunch or meal prices to the 24 25 school year to remain the same as the 23 24 school year how can that be that's saying the price of food well just have a calculation works but I think that due to reimbursements that we receive um I think our schools offset on that yeah food service group does a great job and then with the our higher percentage of free and reduce um our that reimbursement we receive as well so yeah the majority has to do with just the balance that we have right now in the Food Service account great that's good news yeah all right is there a motion to approve so move second all in favor I next item is to consider special education excess cost authorization yeah this is something we do annually um this is the board giving me the authorization to be able to sign for any student that may um be in a residential placement or a place a day placement for special needs um you know occasionally we have those situations and this is just the annual authorization that I can approve that because what'll happen is any of those type of placements go above the cost of the funding we receive for the students I recommend the board foring [Music] discussion J second all in favor I I the next item is to consider the RightWay easement for the city of cville for sanitary SE yeah so um the city's been issued to construct that new uh sewer system it's along State Road 47 there behind the high school um I know which way you look it's kind of that grass area down down Bo between between the trees there so um so uh the school would be granting utility right away easement for construction of the system and then also for uh maintenance of of that system once it is uh constructed so there will be an access um roadway from the fire lane in the back behind the high school for them to be able to get down maintenance wise and and in your pocket there is a a diagram there where you can see where that will be so it will be a brick um building we'll have fence around it we'll be security as well with with cameras that the city will will monitor um and uh exciting part with it is the the trail access so um that will be part of the construction of the project so that will lead up to Grant Avenue and connect with the trail um there and I mean we do have some students that do walk along there so being able to increase safety uh for them is is an exciting piece piece of that as well so um timeline bits for their project are expected to go out this fall then construction would begin um in the spring so I would recommend approval of uh this Seas so I I go through the the document but my question is there's already sanitary sewer there are they just upgrading the existence y so they're bring it across from the other side and um so expanding so the current system is not enough and the trail is already connected to our property on the west side right yes go from the parking lot from the from the de building this will run down in front of this will go long Pizza Hut down along State Road 47 and come along so um and I do I have seen kids walking along 47 I know we tell them not to but they do anyway and it makes me so I'm very excited that the city is going to work with us to get a an access a trail a sidewalk whatever we want to call it and I had a kid that used to bike to work or bik to school and it was uh you know they can go in the back but but uh they always want to cut on 47 so I'm I'm happy that we're doing this yeah all right is there any other discussion just know for the record I don't believe it's a conflict but I'm obain from this vote saw your name on the bottom of those yeah move to approve second all in favor and I do V to approve as well all right next item is to consider grants for the 2425 school year yes so as we started last year getting approval for um us to apply for federal grants um we just currently have one that we have an allocation for our Title One allocation did come in earlier this week um it will be right around 667,000 500 this is just slightly lower than last year's allocation but we knew that was coming that the title One funds were going to be lower this year uh so I would recommend that the board approve us to apply for this title one application any discussion entertain a motion to approve I move approval Sor all in favor all right all right so the next item is to consider School Technology advancement account application yes so uh we've done this kind of advanced Loan program in the past um to help purchase computer hardware and software for student instruction uh we are writing the current application for um Chromebooks and course catalog software for the Athens Virtual Academy um this would allow us to get a collection of 100 Chromebooks along with 100 seats virtual seats for the courses and the total of this application is 46,500 with the ability to have more funds in the future if they do not run through their entire allocation of $5 million for the state so I would recommend that the board approve this application as well I thought the calculation on this form was would that classic governmental multiply by this number then divide by this number you know you could have done that in one step like we could they could have simplified that but I move approval for this uh for this application second all in favor all right all right moving on to Public Works projects yes um so as we started with the last meeting um to pass these by the board for approval each time uh the first one will be the high school parking lot crack ceiling and restriking project um so included in your files is the procurement packet for these repairs at the high school we did have three vendors that we reached out to Autos parking marking company David Price Excavating and reath Riley uh we did only receive uh quote back from Autos parking for 19347 so we would recommend that the board approve this Public Works project to be awarded to Autos any discussion approval second all in favor bo uh the Hoover parking lot and sidewalk repairs this will be for the front of the building uh we did request quotes from three vendors again the same three Autos David Price and reth Riley we did receive quotes back from autos for 23,43 and David price for 31,8 44 so we'd recommend that the board approve this Public Works project for the Hoover repairs to Autos parking I move approval second all in favor I okay a hose yes the last one is the hose parking uh this will be the parking here on Fairview Avenue uh this we did request quotes from the same three Autos David Price and re Riley we received quotes back from Autos parking for $23,400 and David price for 27,1 15 so we would recommend that this uh Public Works project contract be awarded to Autos parking for those spots so second on favor hi hi uh Just for information where is a out of not heard green greeni whatever they have done worked with us for years theyve I looked it up too because I was like I don't know that yeah yes green wood they did the they did the repainting of the drump off lanes and everything here at hose last year and doing the pillars that were installed just sign my dad's name was aado we always teas him that he ought to have a car all right on a [Music] Personnel yes so yeah in our resignations uh we have Brittney Cooper who's um our director of Elementary education she's taking a job in Green Castle where her three kids go to school and just received um resignation from kiny Cabin who's a Hoover receptionist um I recommend the board approve these resignations so moved all in favor I and hiring which I do believe this is the shortest July list we've seen in a long time um so hopefully that is good thing and um so I recommend kylen Simpson so would be an admin assistant at West Central Jordan Chandler so Jordan was in one of our Esser positions um as a school social worker um that position ended Jordan did complete her LCSW licensed clinical social worker um test and certification um which we had talked about being able to if we could hire an LCSW that allowed ows us to receive Medicaid reimbursement and can provide supervision over social workers that can then receive Medicaid reimbursement um so excited to be able to bring Jordan back in a new role um that will be strong for our students mainly we work at CHS and CMS um for mental health services but also be able to hopefully be able to expand our Mental Health Services in time um we did apply app for a mental health Grant um that would if we receive it will allow us to significantly increase the number of mental health workers that we have in our school and this was is a key piece to have for that so many reasons that this is a great hire and Jordan's a a graduate of cordsville high school as well so um Aaron Keller um who's worked for us in the past and he's coming back he's our currently our Varsity wrestling coach um he'll come back as an assistant Chase Justice another Crawfordville Alum comeing to work for CTE Katie Jordan CTE Gina Galloway CTE um Cynthia hunt U special education Aid Camden Patton Hoover life skills a harvis Lind will um cover is on a one-year temporary contract cover maternity leaves at hose and Hoover um Audrey Riley Hoover teachers assistant and Maria Mariah sorry we all know Mari too right SE um Hoover Media Center a recommend the board approve all hirings second all in favor next item is the business manager report Dr oart I have nothing to report so we will need to um yeah I'll start with operational management so just update on admin building progress so utility hookups are all complete um except water which should um occur soon so uh back filling a sanitary sewer piping if you saw some additional fencing up around the athletic area which actually s that has come down from this morning when I was out there so they got that P building they have moved that that fence uh back around so um so that is now down that was in front of the athletic building so um coming up next uh they do have the slot board uh walls hallways with been marked so if you are out there you can kind of navigate and walk uh with the the floor plan so to speak would be um as soon as those walls arrive they will be going up so um things are moving uh few preschool child care updates um couple deliveries coming up for playground equipment so July 25th we're going to have some topl playground equipment arrive um that'll go out there along um Jefferson uh street that will be for our new um Child Care um there off of Wilson so it'll be exciting to to get that in there and then be covered as well it will have a sun shade um and there will be fencing um as as well a shorter fence three and a2t fence that'll go around um and then addition of preschool um space over at hose um adding a a dedicated preschool space there so um July 26 we have SL some delivery for equipment there um as well that'll be on the South Side um of the Green Space inside the the fenon area and then that will be fenc um as well since that will be dedicated preschool space um and kind of along the same lines at Wilson so construction for that infant todler space um is is is complete um 99% probably at least complete um and the remaining rooms and office are that we hadn't done um has also got new flooring and completed as well and um also the gymnasium new flooring uh in there as well which is is really really nice so um lot of good um space upgrades and and things in Wilson as we expand that that space so um instructional area so area we've kind of been working in and focusing on lately has been the I learn checkpoints and how to navigate that uh with this pilot years so um believe it's a good thing overall just kind of a gray area as they work through their final pieces uh this year before you know the fures come out for from the doe for um 2526 would no longer be pilot uh which a little over 70% of the schools opted in uh to the pilot so good direction just in this pilot year um as we figure how to navigate our formative assessment and the intervention tools that with that um is is a little challenging but but so working through that piece um and then planning new teacher orientation and Elementary curriculum training so uh new teachers orientation that will be on August 1st that Thursday before school starts and then elementary teachers uh math and reading teachers will return on August 2nd for some curriculum change so to the season uh coming around so yeah with that that is your assistant superintendent rep thank you Dr Boart Andrew right all right Dr reer yes um seems like about daily we are working on the Infant and toddler program and with preschool expansion um so it's been great to have kind of a team Britney was heading most of those things up and so um quickly moved Amber Reed over to take care of the infant and child care um needed somebody that you know our teachers you know that's a quick concern coming up with who was going to take care of this and Amber you know has is very well established and people know and trust Amber so it was great to give Amber that responsibility so that um our staff members who had their infants and toddlers signed up and had a little bit of um relief knowing who was going to take care of that program um also means that the Amber's learning the whole new program but um you know her background she is very equipped adapt able to adapt to legislation regulations and dives into those things so it's great we um you know Brent's taking the project side of it um working with Heidi and Adam on programming and so those type of things coming along um they're great problems do have but you know we we divide and conquer and Andrew's taking care of the the finances which he was pretty much doing most of those things come along with it uh other time we've spent quite a bit of time working on a three-year strategic plan I've given each board member a draft and we can talk about this in our board retreat um that we have coming up so this is a draft we are this is we're getting toward a final draft um we working with uh charity Flores from the Flores Consulting Group um she's come in she's met with administrator she um we met with a group of teachers and kind of worked through it we had kind of sketched out our three-year plan um to make sure it was there and then just working to make sure that we can communicate it well and and it's there I mean last year was the year that we said that we were you know kind of in putting the the playbook in we had a lot of initiatives with a kind of a promise or commitment that we would have as few as possible moving forward so I think the Strategic plan sticks to that we also wanted a strategic plan that was real you can see you can look on a lot of school pages and see 100 page strategic plans but this one I think is real and kind of sticks to what we do uh three key areas um you know those of you who had your kids uh in my buildings I always said we want to keep your kids safe make sure they're learning and having fun um which kind of lines up real well with the marzana things which you can kind of see here is that you know safe and supportive environment learning focused classrooms and then found foundational opportunities um you can get fun out a foundational but um those kind of focuses that come along so that there we know legislation will send us a couple little curbs in our path um but I think the our plan allows us to adjust to that so I think if you get a chance to look over that we we'll work with it and then um work with the teachers on those things but I think the whole goal is is that people can see where we're headed and and the pace that we're moving so hopefully that is good okay and that is really your superintendent report thank you Dr rer I am not aware of any of the business this time Communications P comments before we officially Jour a meeting Dr Ste was a pleasure to have you see join us my questions did you drink snacks all right at this time I would entertain a motion to adjourn move adjournment second all in favor thanks everybody yeah so I missed my announcements I can't I don't know if I can do this yeah do right uh first of all new teacher lunch is August 1st at 11:30 at CHS I'll will send you invite for that board retreat July 29th and have us to go from 10:00 a.m.

IED Al to the flag of the United States of America and to for it stands one nation under God indivisible with liy and justice for all welcome everyone to the school board meeting tonight remind everyone that we are live streaming um the session tonight so we'll W welcome those who are also joining us uh via the Internet um we'll start um with a motion to accept consent agenda items I have a motion by herl do I have a second second by Travis any discussion all those in favor six um next we'll ask if anyone is present who would like to speak on any item that is on the agenda or any other topic hearing none we'll go to Old business we have a policy for asking for approval of the second reading of the Neola policy 8510 for wellness entertain a motion to accept that policy motion by Cheryl do I have a second second by Mary Lyn any discussion all those in favor 60 um next um under property jchs C project update yeah in your packet you'll see see some updated pictures things are going along well we've got the advanced man a everything's on Pace the health science everything is on Pace The Culinary has one little hiccup um and not sure what the ramifications are it just yet but we saw the initial flooring and had some concerns about slips and some things like that so we've uh getting we got a quote to change the flooring which is going to put our schedule off slightly so we may be doing some installs uh like August 5th which could coincide with the start of school but it's not kind of that they're not really in that area the first couple days so then it's it's all about getting on the installer scheduled so when we had when we made the adjustment we gave up a time slot that we did have and then the next open time slots around August fth they're trying to I haven't got an update yet but they're trying to see if they can get it sooner because they didn't understand our PL but worst case scenario U it's close to the start of school just for that one room any questions for okay appreciate the update um next under new business programs we have Ral for online programs approval asking for renewal of our online programs these are um what we use for everyday functionality for many different things in our classrooms and workspace so Google workspace Camy seaw iel uh project leave the way parent Square screen castify and Frontline for so approval for all someone in the audience wants to us to get approval for that excited about those oh and I would mention that we use sr3 funding um for all of those programs have a motion by Travis do I have a second second second by ear discussion all those in favor six next we have a um a stem grants yes exciting news we were selected for a competitive Grant um for $ 73,4 for stem integration so this what classroom stem suppli staff training and some Project Lead the Way needs so asking for approval to accept that we'll entertain a motion to approve have a motion by May Lind do I have a second second second by Cheryl any discussion just maybe want to give a shout out to Carrie and Jen Layman for writing of the can get the grant funds if we don't write the grants so appreciate the work that's done there any other discussion none all those in favor 60 um and we have another grade another good news item we were selected uh for a digital learning Grant which is also a competitive Grant 21 $1,978 they'll be used for virtual reality student materials for jcms for Sim and pbl and other projects and thank you to Carrie and Mandy for writing that entertain a motion to approve so motion by Cheryl do I have a second second by Travis any discussion all those in favor ex one more one more to complete the group w Crusade for children $10,000 um for our high school special education department thanks to Mandy for writing that one they've been busy yes they have motion by Earl do I have a second second by Chelsea any discussion all those in favor 6 um now we'll go down under um professional staff recommendations yes please I'm asking for the following recommendations to be approved Jason Carter as the James count middle school math teacher Jason Carter also as the Jennings County High School boy soccer coach William Bill Lane Jennings County High School assistant boys baseball coach Courtney mansfi nbe teacher Courtney Mansfield also as JS County High School assistant Cross Country Coach Holly Rose as CPO elementary teacher and Lany Warren as Jennings County Middle School choir teacher I have a motion to accept those recommendations as read motion by Mar do I have a second second second by Earl any discussion all those in favor 6 and we actually have three of our newest members to the Jennings count school um family here with us so if if you wouldn't mind standing our our three new um family members um in the front you'll see Jason Carter in the middle Holly Rose and in the back is Lany war and um you all we have a tradition here we'd love to be able to get you to be able to congratulate you so if you three wouldn't mind coming around the table this way we would love to be able to shake your hand and congratulate you personally again Carter sorry Jason is GNA be teaching at the middle school Holly will be at cpio and lcome tocome te congratulations congratulations congratulations wel I told her I said it's been it's taking us a year we got her she sing us a song congrulations [Music] well we always enjoy when um people come to the school board meetings and we get to actually meet you face to face um of course we believe that this is a fantastic um community and family um so we're excited to have you join us um in taking care of one of our most important groups of people and that's our kids so next we'll move down under support staff um some recommendations for as well yes please asking for the following recommendations to be approved Dakota Beasley Jen County High School Volunteer football coach Blake Blandon Jenny County High School Volunteer football coach Miranda Elum Jennings County high school custodian Samantha Lacy Brush Creek Elementary parro Joy Miller as a Nurse Betty ogis at Jennings County Middle School as a cook Rick sahaki Jennings County Middle School boys tennis coach and lastly Jordan Walker Jennings County High School prro in the music department entertain a motion to approve those recommendations as read motion by Chelsea do I have a second second second by Cheryl any discussion all those in favor six thank you um next we move move down under finances we have some donations yes I'd like to first table the donation from St Vincent and then I would like to ask approval for or that be something special on the table Yeah we have to yeah that's okay thank you for catching that so we'll entertain a motion to table um the second donation on the list motion by Travis to have a second second second by Cheryl any discussion all those favor six okay now I'd like to ask the board to accept the donation from Marilyn Wickham of $820 for Jennings County High School plaques I have a motion by Earl to accept that donation as R do I have a second second by Chelsea any discussion all those in favor five abstain one um next down under operations um we have an authorization to fill positions asking for authorization for the superintendent to fill positions without board action prior to August 8th just want to make sure we're prepared to start school fully staffed motion by Travis have a second second by Mary Lynn um any discussion all those in favor next we have um an inform item just an inform we have an update and revised classified handbook um please let us know if you have any concerns questions and then we'll bring that back or approval vote next time and then we'll move down under relations we have aou of Southeastern Career centor yes our annual that allows us to provide transportation to any student at the career center in case emergenc asking for approval have a motion to accept thatou motion Byer I have a second second by Mar maryy um any discussion all those in favor six step which brings us down to other and I do believe we have an item I do have one other so since we past our personal communication or cell phone policy our Neola has come up with updated language so liking to go ahead and update that asking for the first reading as presented um to you tonight we bring that back for second reading next okay so that is a first reading only so we don't have to vote on that um so we'll review that and make sure you give a on any suggestions or changes anything else to come before the board that's it okay we'll entertain a motion to adjourn motion by Travis do I have a second second second by Earl all those in favor six meeting

commissioner kaplan's had a string of either for yeah you're you're just going all week the regular same here okay we've got two out Mariana okay I will be there sure called her on you you'll be I will be there yeah okay are you um willing to be on the review absolutely oh great thank you for that yeah we'll have to ask um maybe one of the people that weren't here today would be willing to do it out of guilt it's funny and if not I could probably do it okay Mariana good oh good yep okay um well thank you commissioner Calderone much appreciated is there a report from staff this month nothing just that we hope Jill's having a great vacation yes Jill we hope you're having a wonderful vacation um a well-earned one I'll say that okay do we have any Communications uh wait a second are there concerns of any Commissioners this is where you would voice your concerns I still haven't heard back from Cobblestone Farms oh I still have not heard back from Cobblestone Farms okay that's a bit unusual um I guess that that's something is that uh I can reach out personally to U yeah I will do that um I got in contact with the first person who was going to have someone else reach out to me about more information so that you can attend the meetings okay yeah just reach out yourself and see see what they say I wonder if they're having meetings mhm maybe they're just not having meetings but if they are that'd be great if you could uh uh contact them um okay any other concerns yeah no okay uh me neither are there Communications Mariana Communications to the HDC nope okay very good in that case I now adjourn the July 11th 2024 HDC meeting what time is it 9:51 p.m.

um Britney you want to do roll call uh Linda B present uh I am present uh Colette Chapman not present uh Lynn Davon do we have the people okay there she is uh Michael Gordon not present uh Suk kifil present Katie Cino present and Earl Terry present thank you moving on to 1.2 call to the public for agendized items I have one request it's from Elizabeth Rouse hello thank you for your time today hello assistant interim interim assistant superintendent jack off assistant superintendent kooper superintendent rikan board president k i board members thank you for having me today or giving me the time to speak uh my name is Elizabeth brous I'm a preschool teacher and the president of the Arizona school for the deaf and blind Education Association ASD Bea and I my comment today is related to agenda item 7.6 so going back in a bit of a timeline in October of 2023 um myself and our at the time asdb EA president Ted met with the board and um superintendent rikman in a work study session and the purpose of that session was to review the history of our Education Association and to have kind of an overview of what um an H policy or meet and confer is because our Education Association is requesting um that our board create an approve an age policy so we met in October to discuss that then in December um ASD Bea sent an email um to superintendent rikman and president Su and there we shared um documents of other Public Schools age policies as an example of what we were looking for and in that we included our comments on what we thought would be good for our age policy um and maybe what wouldn't work for our age policy we also shared inform about the the California school for the de their Union and then we also sent a draft of a membership interest survey that we were hoping would be shared in January on that same email chain so January 2024 um president Suk indicated that she and superintendent rikman would meet with the attorney general to discuss use of agency resources for these fact finding things um I then also confirmed that um excuse my accent Washington School for the Deaf Washington School for the Deaf um in Oregon School for the Deaf also have unions um we don't have their exact policies that's been a little trickier to get but we have confirmed that they also have unions um and then again in March with that same email chain um president Su confirmed that they had met with the attorney general's office office and that they are still reviewing um the use of agency resources for these fact finding things then go to May 9th 2024 at the board meeting at the very end of the meeting President Suk directed asdb staff to work with asdb EA um and there was some discussion during that time that we wanted to pull the members of the agency um through the udman to develop an H to see the interest of developing an H policy um a representative from the Attorney General's office was present and was asked about using resources and again at that time um they noted that they would be following up so since really October of last year we've our ASD Bea we've been patiently waiting we've been following up we've been really asking kind of the same question of like what can we do what can't we do and it seems like we don't have an answer yet so um we are here again representatives of ASD Bea um still patiently waiting in the meantime we have been signing up new members um specifically on the Phoenix campus we've been having one-on-one conversations about what asdb is EA is what an H policy is what do we mean by meet and confer um we've actually been invited and we've been requested to meet with teams throughout the agency to kind of have these conversations just today I had another member sign up um so we've been working while waiting to get some answers on other things we're excited about what next steps can be in building our relationship with leadership and with the board and we're looking forward to finally receiving clarification on some of these questions that we have been asking since at least last October um so I'm here today to request a meeting with asdb leadership and a work study session to be added to the board calendar again thank you for your time thank you lib that's all that's up okay moving on to 1.3 information item superintendence report good afternoon president kifil members of the asdb board Acting Superintendent katoff assistant superintendent Cooper superintendent Cooper and community members welcome we're so glad to have you here at the July 11th 2024 regular board session here in Tucson it's still really hot even in Tucson but we are here and it's a beautiful AC in this building I'd like to start my report with a very brief story and this story is about three fish and the three fishes names are plan for the future plan to think fast and wait and see so one day the three fish were in their Pond and they overheard a rumor that there was a fisherman that was going to come the next day and cast his net so the first one said plan ahead said said I'm going to plan for tomorrow and I am going to swim upstream just away so that I don't get caught and the second one said well I'll think fast that's my plan and the third one says H I don't really feel like handling this right now I'll wait and see cuz I'm lazy right now the next morning the fisherman came came in his boat and he cast his net out into the pond and he caught the latter two fish he didn't catch the plan ahead fish because that fish had already escaped but he did catch the other two and think fast immediately thought I'll roll over and show my belly and he'll think I'm dead and the fisherman saw him and said ah this fish is no good I don't want him and picked him up and threw him back in the pond but the third fish was caught and he was brought to the market and sold so in times of danger you need to either plan ahead or you have to plan to think fast so this afternoon's theme is going to be planning ahead I want to remind all of you that the last two board sessions we have been discussing the importance of stability in the organization and as you recall that stability in organization gives the staff a sense of predictability continuity and a sense of security because they can predict and know what to expect and what's going to go on in the organization so when we have that stable organization and then our leaders are focused on developing the culture of growth and planning for the future and if you recall I said at the last board meeting that here at asdb we have the foundation for stability in our organization we have have the core values and the belief system and we have the goal the vision the mission we have our operating policies that commitment to collaboration and transparency we have the Strategic plan and we'll be expanding a little on that discussion later we have recently invested more effort to bettering and clarifying our transparency of communication and we've been trying to reach out to get more feedback more frequently to make decisions at the agency level the big decisions so as you look at planning for the future I'd like to touch on six things first of all and most important is the Strategic plan and you the board of 2024 you developed last in last in 2021 you developed a strategic plan and we're in the fourth year and we have the four pillars it's excellent in commun communication and relationships outstanding student development superb organizational culture and effective Resource Management everything we do is our planning in the future and it includes those four pillars and how we strategically plan that right now so our strategic plan currently we're nearing the end of our fourth year and we've just collected more input for the data the metrics in the Strategic plan a few days ago I sent an email with the details to the updated strategic plan report that includes the 2023 data so that we now have four years worth of data in that report we also have the dashboard where we have a graph that has beautiful colors that represent the different metrics and it also includes that four years worth of data and for those of you who are curious and would like to see that all you have to do is check on our web page it's www.db.com dashboard so we are now working on three things currently with the Strategic plan that are our Focus the first is collect collecting the data and inputting it for the four-year report we are also planning for the final and fifth year of the Strategic plan for 2024 25 and we had a steering committee meeting this was last April 8th 2024 and that steering committee meeting we asked the leaders their accomplishments what they had done in their departments over the last year and then we asked them to prioritize their goals for the final fifth year we've collected their pri prioritization and we're putting it together those priorities will become the smart goals for each of the leaders and so those leaders will be responsible for focusing on their goals for the last year and that list of goals is also going to transition and become the foundation for the next strategic plan 2.0 as we're calling it for 2025 through 2030 we will this year have several significant meetings and discussions about the Strategic plan including our educational team meetings our steering committee meetings we will have some Town Halls we will actively seek and recruit feedback from the community for the Strategic plan when we have the draft we will share that for the possible plan for that 2025 to 2030 so you will have the opportunity to review the plan make edits and then seek final approval so that will be the first part of the plan for the future for planning ahead and then the other things will follow that the second thing that we're doing to plan for the future is that we are trying to get cognia accreditation and if you remember from 2018 we got Advanced accreditation and that helped us to focus on the instructional curriculum and how we were going to provide the best education we could to our students and now is the time that we're reviewing the accreditation at the agency level and so now cognia is changing their name and we are submitting the theory of action it's actually a program evaluation and so that program evaluation is recommending that not only do we collect the data that we do really well at the collection of the data but we still haven't analyzed the data we're still not using the data to make the data Guide our decisions so we want to analyze the data and use that to steer our change for the agency here so that's the second part of the cognia accreditation the master facilities plan we're calling it mfp as you remember in on May 2nd you had a work study session and you were able to learn about the concept the redesign of the Tucson campus and the phen Phoenix campus changes and we had discussions and questions on May 9th that were approved for the concept for the Master's facility plan we're not quite sure about the funding as of yet but we still have to have the plan so we do have that now maybe you've noticed maybe you haven't noticed that we've been doing a lot of organization here at asdb within the last year we've added a special ed department and that special ed Department uh the roles and responsibilities and the focus on making sure that we are adhering to the idea requirements uh for our students because we haven't had that focus in the past especially the special ed also has the supervising direct responsibilities for our uh related service Personnel like OT [Music] PT to have that Collective effort to make sure that we are providing the best support to our students and we've added the CTE Career Technical education on both campuses they're going to have their own programs on site uh they formally had their own program so we're focusing on providing transition support for our students in middle school and high school so that they would become ready for postgraduation we just recently added a deputy assistant superintendent who will be focuses focusing on both campuses again to support the instruction and curriculum and behavior and to analyze all that's involved with providing a great education and support to our students we are now reorganizing our agency um relations we've had had several groups that we are pulling them together now for example we have a media and Communications Department which before were under the assistant superintendent of agency operations and that's assistant superintendent Cooper they've been moved directly under me now and the agency Relations Specialist is now in the media and Communications Group so all of those who are involved with the agency relations activities are now going to be connected directly to me the superintendent the budget is the fifth important part of our plan for the future we have wellestablished budget processes and our budget analysis and they work with every department and those leaders to solicit feedback on the budget decisions what they need what we can provide what we can't provide and what resources are available and how can we collaborate and work together to effectively use our resources so that process has been well established for the last four or five years and what's unique in this year is for the first time in our experience we have a budget reduction a shortfall that's coming from the state so our budget for the general funds has been reduced by about $900,000 and we are planning and preparing we have analyzed and we are figuring out how we are going to reduce some of our expenditures the assistant superintendent Cooper has been meeting with the governor's office will meet with them next week to propose our budget reduction plan so that is part of our planning for the future as well the last part is the agency Communications if you recall in 20123 our msbd person Donna Williams did a focus group uh it was nine groups that were surveyed about agency communication and she collected the data and then provided recommendations for how we can improve Communications here in the agency and you remember those four recommendations is to develop a communication plan to provide opportunities for imperative um explaining better the board roles and responsibilities and more visibility by the superintendent since the last year we have been actively working trying to improve that and you've seen the monthly Vlogs that um of meetings I do a summary of the board activities on a vlog and that's sent out to the agency as a whole we have more regular um Team meetings we have steering committee meetings we have um [Music] newsletters and when something's going on I am trying to be better at getting that out to the agency agency wide if you've taken the time to read over the most recent um work satisfaction survey results um in the board materials you will see that we have had a slight Improvement it is better when you look at the comments it says yes there has been movement in the agency communication and we need to continue improving more I need to be even more visible I need to be going out there to do more events activities I need to take the time to meet with folks and that will be part of an ongoing interest in improving Communications here at ASB so we will be monitoring and trying to figure out how within this next year that we are going to continue to improve agency Communications I think one piece is that we will have trainings on the crucial conversations about um you know the other discussions you might uh ask H agency communication plan how is that related to planning for the future well if we are not effectively communicating then we're not accountable we're not collaborative and we're not transparent so we have to continue to do better in our Communications so that's a really critical point in planning for the future so in summary I just want to emphasize that the organization's stability and support and the leaders are actively growing a culture of growth and planning for the future and right now our team leaders here are the best ever I have full confidence that they will guide the agency into the future so thank you I will accept any questions now any questions for the superintendent thank you Anette oh y Lyn [Music] yes we can do that and one more thing I would like to suggest if you are interested in our budget please join our finance committee uh the board does have a finance committee and right now it has two members those members are president knel and board member Mike Gordon and we would really like to have one more board member sitting on our finance committee because it is during those finance committee meetings where we have discussions of the current budget where we are planning for the future making changes as necessary and so that will give you the opportunity to ask us questions to look over in detail the fiscal data that we have spreadsheets reports um are all provided so we would really appreciate having more involvement within our finance committee great um in our agenda you had included under your superintendent reports of Staff sa sta satisfaction service um I was curious where all the comments that were list there were all the comments that were made on these surveys so the comments that are in the summary are reflective of the staff comments it is not an allinclusive list of every comment that was made we had [Music] 360 staff respond to the survey and most of them did provide comments so we're talking about Pages upon pages of comments if we were to include everything and our agency Relations Specialist did review and pull out a representative sample of all of the comments I just wanted to make make sure that it was reflective of all the comments that were made and was curious about how those comments were chosen I did ask for a spreadsheet with all comments and I do have that uh for each year in the past as well and I've included the information for this year so if you would like me me to share that whole spreadsheet with the board I can do that um president can I speaking question I'm not sure about the rest of the board but thank you I appreciate it Linda yes this is board member both me related to Lynn's comment whether I'm sorry one moment for the inter um if you could reach out to each of us and um ask us whether we want all of that information or not in on an individual basis that would be appreciated thank you any other questions or comments oh sorry this is uh board member Bo again back to uh the finance and budgetary information um I am still learning the new board duck system I'm not quite used to it and I did see uh a comment in there that caught my attention I don't have a strong intuitive grasp of what happens in the finance committee and what that committee actually does or what their function is I know you've been talking about reductions in areas I couldn't actually find that information just yet um it's some homework for me but I was wondering if anybody um Mike or um Su who are on that finance committee um could make a comment about that I'm going to defer that to Shaina or to Kim to see if that's going to be addressed in either of the reports today yes in my verbal report I will be addressing the budget reductions perfect thank you yes so I I wasn't quite able to find that information um in board Ducks but um if we can be directed to that um I will keep an eye out for it next time thank you any other questions for um superintendent rikman okay then we are moving on to 1.5 um ass information item assistant superintendent oh 1.4 sorry is that for um assistant superintendent of curriculum and instruction report interim assistant superintendent catch off thank you oh good afternoon board president kifil superintendent reeman assistant superintendent Cooper members of the board and members of the Community this afternoon before the board meeting I had an opportunity to meet with my team and before I start my report I do just have to say how I'm just impressed I am with how they continue to collaborate and work with each other not only to better their programs but to better this agency as a whole the conversations aren't always easy but we continue to focus on these conversations as a team and I'm truly in on proud to continue to work with them uh we have so much expertise here at asdb and I'm just truly sound like a broken record but I am truly lucky to work with them uh three of my team members are not here today because they are on vacation with their family so in case they have to be in case they're watching Jennifer Paul and Scott stop you're on vacation the meeting's recorded watch it on YouTube when you get back so it is July uh which means back to school in all of our mindsets here in Arizona as mentioned in the board report this summer we did have over 60 agency staff participate in summer projects in preparation for this upcoming school year some of these projects included the sign language proficiency interview training Google boot camp focusing on essential academic standards positive behavior interventions and supports the bilingual grammar curriculum unique Learning Systems thinking maps the six- phase model for student learning that sticks and the impact cycle for instructional coaches for those who did not participate in summer projects July is still here and hopefully all of you are looking forward to returning and I'm looking forward to welcoming you back as nette mentioned we are excited to have Rosie De La Cruz joining the agency and she is here with us tonight welcome to the agency this has been her first week with us and I'm sure it's been a whirlwind as she learns not just about asdb but about Arizona and Tucson and all the intricacies here in Maverick Arizona by bringing in Rosie and having this position it ensures that the agency can be hyper focused on teaching learning and behavior again at our two campuses it also allows me to really focus on our Early Learning Program our itinerant programs our deaf programs our blind programs and our sped Department there's a cliche that if everything's a priority then nothing's a priority John Cotter who's a world renowned author and consultant for change processes once said that to execute any new or different strategy you need to have a sense of true urgency among as many people as possible I don't think that can happen if everyone is feeling an excessive and ubu urgency all the time as we focus on items like the teacher shortage not just in the day schools but across our Early Learning Program interpreter shortage shortages in the itinerant programs as well as our aging buildings and some of our financial constraints I think it's crucial that as Leaders we prioritize and continue to build genuine relationships articulate our vision and map a a path forward so we can focus on what needs to be a priority by bringing Rosie in this year it'll allow us time to continue to build our collaborations across departments while focusing on two things that need to remain an urgent priority no matter what changes within our context and those two items are teaching and learning hopefully it'll also help people feel less excessive urgency in other areas of the agency tonight we also have on the board agenda a contract for Jason Lily to be the director of itinerant Services which is a position that we've gone without this last year the Harvard Business Review states that structural change within an organization works best when it reinforces a company's unique points of differentiation with the addition of Rosie as the deputy assist assistant superintendent and Jason lily as the Director of itinerate services these changes as we plan ahead do reinforce are unique points of differentiation in my personal opinion it also creates an opportunity that for the first time in a really long time it allows this position the opportunity to understand what's happening in our ELP as we have supporting leaders in other parts of the agency that can continue to be Innovative during this pivotal time as Anette mentioned by adding some of these changes it provides the agency a different context and structure to take into consideration when planning what to do what to do when addressing this assistant superintendent of curriculum and instruction position next year and hopefully all these moves um really do prepare us for the future in closing in looking at the staff satisfaction report I think there's a lot of data there that we can build upon for the satisfaction to continue to increase in the agency and that there's a lot of comments for us to take into consideration as we had the highest participation rate in at least four years and I want to reiterate that because I think it's important we had the highest participation rate in at least four years I hope that that higher response rate is a sign that the agency is collectively increasing trust among all employees and I do want to thank all of you that did take that survey one item that caught my attention on that survey was the issue of asdb being topheavy I kind of went down a rabbit hole with that and I I tried to start collecting data on it because I do feel it is something that we should try to quantify as the agency moves forward in the board docs there is a document and it's really just the first attempt to compare asdb to other schools for the deaf and the blind in regards to Upper Administration I do want to state that this is just the start of trying to collect this data um and as you all know different schools have different Nam for different positions so it is kind of difficult to do an Apples to Apples comparison uh that said upon the initial look at the data when compared to other schools especially with similar student numbers I would say that the data shows that at this moment we are not topheavy I did exclude some of our upper administrative positions in that report um because the it only included our preschool and Day School numbers so I did pull out the itinerant directors when running those numbers as we look toward the future strategic plan if this sort of data is important to the board as well as asdb staff and the constituent this could be something that we add to that plan and come up with a more refined way to collect it in the future uh thank you all you have my board report if you have any questions any questions I appreciate the rabbit hole you went down this go ahead Lyn this is Ln um just a question I appreciate the top heavy data that you got um could we get a could I not speaking for the rest of the board a list it said that there were 22 I believe administrative positions could I get a list of what those upper administrative positions are yes that would that'd be great than yep uh Shaya and I worked in that in collaboration uh but we can make that available as thank you um also in your report I saw the maap scores from pdsd were there I couldn't find any from the Tucson campus uh correct we do have those for the Tucson campus um they were not included in the report and we can definitely we can include those in the report for the next board meeting just curious one I want to keep check on the progress of the kids and how we're doing we can do that and you know if you recall prior to covid we used to have a board me a board meeting where the OD director uh would go over the map scores and and talk about all that um I would I I would like us to bring that back um I I think that's important information not just for the board but for the community right thank you thank you any other questions okay moving on to 1.5 um information item assistant superintendent of agency operations and Support Services report assistant superintendent Cooper good afternoon board president kifl superintendent rikman acting assistant superintendent katoff members of the board asdb community and staff members in support of asb's priorities most of the work the agency and operations Services team does is tied to pillar three superb organizational culture and pillar four effective Resource Management as superintendent rikman briefly discussed an update on where we are both at on pillars has been included in the board materials before I provideed an overview of the work the operations and support services team has been doing these last couple of months I wanted to mention that the six-month followup the auditor General's office has been working on since March 2023 is still ongoing they had many staff changes that delayed them getting our six-month report to us and they continue to work on reviewing the implementation status of the eight audit recommendations presented in the performance audit and sunset review report which was released in September 2022 our educational consultant Melissa D has been doing a great job as our central point of contact and lets the various staff know when a new request has been made from the Auditors and subsequently provides them with the information we hope that the auditor General's office will complete their follow-up work within the next few weeks so that we all can get an update on the efforts to implement those recommendations as it relates specifically to the operations and support services team the IT department is actively working on improving our cell phone coverage and planning a full agency-wide Wi-Fi replacement project now that the school year has ended the student information system data team has also been conducting a postmortem analysis of our first year of the CIS rollout the rough draft of our Master facility plan as superintendent rikman has mentioned has been delivered by our contracted vendor Lea and is in the final review process we expect to have that completed by the end of July and it will be released and published in August roughly on our agency website the human resources department continues to work actively on staff Recruitment and as a matter of fact we have recently made an offer for the HR recruiter um which is expected to begin in their position within the next couple of weeks and we also have recently hired an employee relations analyst within the HR department as well the department has been working on pushing out the pay increases beginning July 1st for teachers and July 21st for all staff members who are eligible for the 2% increase or a step increase and those approved in the last couple of months in our January and March board meetings the HR team will send each of the staff members who is impacted by the increase a salary increase sheet within the next few weeks the operations and support services team also has been actively working on identifying ongoing cost reduction measures implementing accountability controls and creating operational efficiencies however as a team focuses on how we can better provide the support and resources needed to serve our staff and students this year some of the most difficult challenges continue to face the agency with that said concerted efforts have been made to ensure our fiscal position continues to be transparent and as you all are aware the agency's budget is published online and the financial data is presented to the board prior to each meeting additionally prior to each board meeting there is a finance committee meeting as previously mentioned with board members kifil and Gordon and it is open to the public to attend during this meeting the financial data is reviewed and discussed thoroughly and is led by our director of Business Services our processes are continuous inclusive transparent and Progressive similar to the budgeting process and years each department director and principal is expected to provide their input and have active engagement in our budget planning processes so it's no different this year for fiscal year 2025 a few years ago we made the process more of a collaborative approach by asking each department to submit their budget requests rather than Business Services telling each of them what they had available to spend this approach has given each of our agency leadership more input and hopefully allows them more flexibility in identifying what their spending needs are for their respective program areas it is expected that each department review and discuss their budget requests with their staff prior to providing the information to the budget team although that may be expected we are aware that the processes may not always trickle down to all staff for them to provide input as you are already aware and we continue to talk about the state's deficit is about five excuse me $ 1.5 billion and has impacted our budget Authority we have received initial amounts from the state on our agency operating budget and for this year our total funding sources is roughly about $60.4 million for asdb the budget reduction of about $900,000 which is 3.45% is reducing our 25.1 million general fund so for 2024 our operating budget within our general fund has been roughly 26 million so with that budget reduction of about $900,000 we're down to 25.1 million the business services team has identified reductions to our operating budgets and we'll be using some of our cash reserves from non-appropriated funding sources to help balanced budget most of the expenditure cuts to the general fund that the budget team has initially identified primarily impacts the agency administration department since those areas within instruction cannot necessarily be cut because it would undermine some of the educational services that we provide to our students and that's required for the students individualized education program we will be doing across the board cuts for each agency administration department roughly of about 5% and we will be restricting purchases to only essential items we'll also be looking at limiting in and out of state of travel and we will continue to review vacant positions those that are primarily funded through the general eneral fund We are continuing to monitor the agency's headcount to stay within our headcount cap of 864 positions and some of those payroll expenditure reductions will be addressed through attrition we have been reviewing every vacancy before requesting approval to recruit and refill the position and we are also asking for more specific justification when a staff member is asking to add a new position position we Alo continue to review where we can further make reductions in contracted services such as for Food Services nursing our related services staff and transportation and we are also reviewing the need to reduce purchases of Capital Equipment as well as whether or not we can make any reductions to any Capital related fac facility projects however we are being mindful that if we cannot resume any of those normal spending as it relates to Capital items or projects that it will cause issues when it comes to deferred maintenance which means more costly Solutions in the future but both spending and revenue issues need to be addressed and regardless of our general fund reduction All State agencies are exper experiencing this so just it's just not ASV with that said there contined to be quite a bit of fluctuation in our staffing and resources and some I don't necessarily think understand that some of our resources is tied to student enrollment it's not just general funds that the agency receives so as you may have seen through our student count our reductions it is causing an impact on the amount of Revenue we're generating within the agency on top of that we're also experiencing inflation inflation is impacting all of us um and it's also causing issues for the agency so with that said it's hard to really try and compete when we know staff are asking for increases we try to stay Within and be competitive um when we're looking at inflationary um increases we see utilities increasing purchase services with our vendors have also increased as well as supplies and materials at the same time we're also experiencing existing gaps in the special fund um excuse me the special education program funding when it comes to the State of Arizona so it's hard to really kind of compete with other schools for the deaf and the blind that are outside of Arizona for various reasons as you all know we're unique I like to say we're a unicorn um so at a lot of a times we do have students that require one toone needs that has also risen quite a bit in the last couple of years so we do try to make sure we maintain and stay within the available resources to us it's not just our financial resources but our Personnel our facilities um but understanding all of that we do not get fully reimbursed for all of our services so while the reductions this year may not be pleasant regardless of the specific circumstances it is more difficult and challenging for all of us to stay within our budgetary limits so we need to be mindful of the new program and service initiatives and take a step back and gain a better understanding of what current programs and services we offer in order for us to continue to be more effective for our students I've mentioned on several occasions we're going to be forced to make those hard decisions however we need to make sure that we're minimizing the direct impact for our students and we are trying to do just that the new fiscal year began on July 1st um the team is actually working to finalize those budgets so hopefully each department will get their budgets and may see some budget reductions as we work on finalizing that which is due to the state on September 1st um actually September 3rd um given the days we have not yet identified whether we will submit any specific decision packages um we are currently having those ongoing conversations to determine if we needing addition additional assistance with funding um and I know that staff are concerned about the agency budget reductions and that's understandable um but I do want to reiterate that our commitment is to mitigate the impact on our student learning and although the financial condition of our agency may not be as favorable as it has been in the past we're making every effort to support all of our strategic priorities and we will make every effort to be Collective and be more transparent um and at this time I don't have any additional information to share any questions I just want to say that when I started on this board we did not even get a like a a cash budget sheet anything so it is far more transparent than it has ever been and I would encourage anyone one um who wants to learn more to participate and observe the finance committee meetings and I'm going to put in another plug for um board members to join the finance committee um thank you I appreciate it I know that this is a struggle being in a state agency I'm right there with you all right moving on to 2.1 action item approval of the consent agenda consistent with board board policy to include items 3.2 3.3 4.2 5.1 5.2 6.1 6.2 6.3 7.3 7.4 and 7.7 I will entertain a motion this is Lynn I'd like to pull I 6.2 okay I will entertain a motion um for all others without 6.2 so moved excuse me this is um board member Terry I'm looking over that list and I'm not sure if that includes um policy H we don't have a drafted policy H at this point okay okay thank you so I have a motion do I have a second to to approve the consent agenda items as listed except for 6.2 I'll second all those in favor say i i opposed board member senko I oppose motion carries um president Kel just a moment yes this is board member Terry may I make a suggestion in terms of how the meeting is run um when you're asking for a vote um can you make eye contact with us over here so that we have a moment to catch up and make sure we know that the vote is coming yes of course absolutely okay so moving on then to 6.2 um that was pulled from the consent agenda president can I full 3.1 oh I'm sorry totally missed that 3.1 oh I missed two of them thank you um action item approval of new District agreements interim assistant superintend of catch off so we do have a potentially a new agreement if you have any questions please let me know any question on the approval of new District agreements if none I would entertain a a motion to approve or not approve this this is board member Terry i' would like to make a motion to approve 3.1 board member Terry has um move to approve do I hear a second this is board member Senco I second Lind did you have a comment I just had a question laen um do we have the staff I know that we put a lot on hold and just want to make sure we have the staff who provide these Services yes so at at this point um we do have our waiting list which we started last year um as the three regional directors look over that and look at Staffing um they do decide who to have new contracts with um and I defer to them that when they say that we can take on a contract that they have identified the staff to be able to provide the services great thank you okay I have a motion and a second all those in favor say I I I I opposed motion carries moving on to 4.1 information item Finance report Kim bitr director shouldn't have touched it good afternoon board president kifo superintendent rikman assistant superintendent Cooper acting assistant superintendent techch members of the board and ASB community you have been provided with our most recent board report that covers the financial data for May 2023 excuse me I apologize for interrupting this is board member B can we ask the speaker to speak at a more moderate pace for the benefit of the interpretation please slow it down a bit for us Kim absolutely thanks thank you when it goes that fast it's hard to track gets a little bit over my head there we don't want that to happen thank you Kim sure so you've been provided our most recent board report that covers the financial data for May 2023 2024 that data was covered in more detail at our most recent finance committee meeting held on Thursday June 27th with board president kifil and board member Gordon also in attendance with superintendent rikan and assistant superintendent Cooper the total student account provided in the board report for June 1st 2024 shows 2,27 students compared to 2173 students at this time last year the total decrease of 146 students the locations where the students student count has decreased are pdsd of 32 students Regional cooperatives by 74 students preschool by 50 students which includes a decrease of 11 students at the foundation for blind children and this is all offset by an increase at the Tucson Campus of seven students and an increase in birth to three by three students as of June 1st we had 501 full-time equivalents which includes 8.5 full-time equivalents at foundation for blind children at the time we employ 75 staff only 152 are full-time 12mth staff there are currently 167 vacancies across the agency that we are actively recruiting for the highlights of the May 2024 financial report showed the total revenue of 500 55.1 million was 500,000 lower than May 2023 revenue of 55.6 million the major difference is in the decrease in the receipts of the fee for service Revenue the invoices were sent to the districts for the services provided to students through the itinerate program at the end of May we started receiving those payments in June for these invoices the budget fiscal year 2023 obligated expenses of 59.2 million were 3 million l less than the budget fiscal year 2024 obligated expenses of 62.2 million the increase in payroll of 1.5 million is due to the salary justments and minimum wage the professional and outside Services increase of 1.4 million is the contracted nurses and related services staff and contracted transportation services travel increased 221,000 that includes increased student travel professional development for staff and an increase in other operating expenses of 600,000 from increases in the fee for vehicle maintenance if there are no questions on any of the information provided this concludes my report of the agency's financial status Kim I do have a question if my math is right um with the vacancies and the FTE at um foundation for blind children I'm counting um but I I heard that the cap is 864 um are we looking to hold that at the 774 so the vacancies of 167 and the 715 that's eight actually it's over the 86 64 head count how did I get the sorry we have 51 FTE those are FTE but the head count is actual staff count okay gotcha so that's for the differences yes gotcha okay thank you no problem that clarified for me are there any other questions for Kim yes this is board member both thank you president kifo I'm not much of a math person myself I'm not super Adept at numbers they make me a little nervous so I'll just go ahead and ask we've talked about a decrease in number of students a decrease in enrollment and that is impacting the overall budget um I hopefully you know uh what I'm getting at here so we have these positions to fill but do we need to fill these positions as our student numbers are decreasing I'm trying to Envision how this is the student enrollment is impacting budget and vice versa we're depending on enrollment numbers to increase our Revenue um but our enrollment numbers are decreasing so do you understand what I'm getting at here hopefully I'm clear enough yeah I do and I believe the HR department is working with the departments at their vacancies to make sure that those vacancies are still needed positions and if not they will no longer be posted and they're also reducing if they have six vacancies of one position they're going to be reducing the number of postings for that position until they're filled and then they'll post them again yes I'm also um looking at the enrollment numbers as well that youve mentioned mentioned are decreasing um students have left for various reasons both in Campus based programs as well as itinerant programs slight increase in Tucson programming how is that impacting the budget so that reduces our voucher income and our fee for service income based on the students and their needs so it does not impact the general fund but it does impact those other two appropriated funds right and in addition it also impacts our classroom site fund because that is based on the student count as well and any other questions thank you Kim thank you now I think we're on 6.2 yes um if you the board would like to have a discussion about Jason Lily you can go into executive session uh this is Lyn I pulled this item I have no issues with Jason I just was unaware that we were reestablishing that director of itinerant Services um we decided here two years ago to eliminate that position and now it's back so it was just more clarification on the position not statement assistant superintendent catch off uh can you speak to that please I can uh so in this last year we have not had that position the three regional directors have been uh just wonderful as far as working together and collaborating as we try to continue to move toward a Statewide model while honoring the differences that we have in northern Arizona Southern Arizona and kind of central AR on Maricopa um some of the bigger items that need to be discussed in some of those tougher conversations they have had to table um because if if they're reaching a point that's talking about itinerant services and what the design can look like things like tracking travel um if it gets complicated in all honesty they're then relying on somebody like me to come in and to be that um that decision maker on it itinerant Services is complicated and have asking somebody who doesn't have granular detail on that to make a decision um I think is problematic I I think in the past we've seen that when somebody makes a a decision about a program be it itinerant program or another program that they're not fully aware of that it can lead to to issues Within in that program within Staffing so after a year of analysis and as we look toward the future um and looking more toward a Statewide model the discussion was bringing back the director uh and for the at least the short term uh we would still have three regional directors just one would be the lead of the three thank you any other questions or um further discussion needed I would entertain a motion just give me a second this is board member CCO give me one second I need toix technology issue my battery's dead any motion or even to go into executive session to discuss further um this is board member Bri Canon I'll make a motion to accept uh consent agenda item 6.2 this is board member Bo I'll second that all those in favor say I I I I I any opposed motion carries moving on to agenda item 6.4 information and discussion item regarding the lawsuit filed by George Martin all right for 6.4 we'll be going into executive session pursuant to ARS have to get a motion oh sorry I need a motion to go into executive session so moved um this is board member B I'll move to have H go into EX executive session to discuss 6.4 do I have a second this is board member zco I second that all right all those in favor I I any opposition I'm sorry Lynn I cut you off okay thank you all right um now you get to read your pursu to ARS 38-4 431 1.03 A3 and 38.4 31.03 A4 the board may go into executive session which will not be open to the public for discussion consultation for legal advice with the board's attorneys and to consider its position and instruct its attorneys regarding to the public body's position and pending or contemplated litigation as it refers to this item okay so we will go into executive session as of 519 um if we'd like to take a quick 10-minute break at this point before beginning executive session we can do so and can you direct us where we will be poos to having this that way over there thank you sorry I'm G to bring that I figured it would but you didn't e e e do we have the people back do we have the folks on the phone col Lyn yep I'm here I'm here awesome okay we are um back in session moving on to agenda item 7.1 information item on buds person report Donna Williams Esquire hopefully this will be okay good evening everyone board president kifl board members superintendent rikman assistant superintendent Cooper and Acting Superintendent catch off and the entire asdb Community I'm Donna Williams your asdb umds person as many of you may recall last year about this time I was before you reporting on the results from the first round of focus groups convene to elicit feedback from staff on how we can improve agency Communications over the past year superintendent rikman and the leadership team have been using these findings from the first round and working diligently to develop a comprehensive communication plan for asdb with almost a year engaging in this work we wanted to get a pulse on how it's going so earlier this year we invited prior participants back to share their feedback my report this evening represents a summary of the 60 pages of raw data received from participants during this second round and some recommendations for next steps the participants during this round of focus groups shared their impressions of both the successes and opportunities over the past year these outcomes can be used as a basis to implement additional strategies aimed at improving asb's overall communication posture just a reminder of kind of the four areas that we were focused on um last time and then um making improvements in over the past year those would include um developing a comprehensive communication strategy also providing meaningful opportunities for feedback uh providing additional information regarding the board and then increasing visibility for our superintendents so first up is comprehensive communication strategy so the overall sentiment that was communicated um is that communication has improved um and that's good news participants frequently pointed to the increased email traffic the board meeting summaries newsletters blogs and content videos as examples most agreed there has been an improvement with the overall timely sharing of relevant information some areas of opportunity teachers and itinerant staff in particular feel um still feel uninformed and left out of the overall communication strategy um they do have unique communication needs that they believe are not being fully addressed receiving timely responses back from email Communications continues to be an ongoing issue participa participants agreed that more information is being shared but also felt that there's still a lack of transparency about how and why decisions are being made there were indications from participants that communicating with HR and it is still challenging in terms of knowing exactly who to contact and being able to get consistent and accurate information back the next category meaningful opportunities for feedback overall most participants were very happy with their immediate supervisors and team meeting and team members supervisors are meeting more regularly with staff and maintaining an open door policy some areas of opportunity include um teachers Shar that they feel that there's no direct path to get their concerns heard and addressed they feel isolated in their classrooms participants also felt a disconnect between decision-making at the leadership level and what their needs actually are participants expressed more interest in having meaningful opportunities to provide feedback before major decisions are made that impact their work expressing that providing feedback after the decision is not very meaningful and then for the board most participants share that they are not as familiar with the board and its function as they would like to be some expressed concerns about the board's knowledge of asdv operations and the various components many would like to see more information about individual board members and their role on the board some participants pointed out that the website is not kept up to date with the latest information about board members including their pictures and bios many participants want information about board dos and don'ts especially as it pertains to contacting board members and open meeting laws participants also expressed a desire to see board members interacting more with staff students and parents in more informal settings and then finally uh superintendents and their visibility some participants agreed that superintendent reichman has been more visible but did question the nature of her visibility at times some participants have even expressed that acting superintendent uh catch off's visibility has been appreciated his commitment to checking in on staff on both campuses and out in the regions and attending staff meetings and school events the participants who know assistant uh superintendent Cooper find her to be very knowledgeable and personable they agree she needs greater visibility in Tucson and in the outlying regions some areas for opportunity greater visibility with teachers students and parents um attending more school events performances and activities and then spending more time in the outlying regions So based on the feedback shared by participants um in the follow-up sessions I'm making some recommendations that represent potential next steps that can be taken to address the concerns that were shared I've also taken into count that asdb is continuing to develop and establish a comprehensive communication plan to address many of the concerns that have been identified through this process decisions about which recommendations to explore may depend on the required amount of time and resources for implementation as well as what is already being planned Downstream so with that in mind and looking again at the communication strategy which um will be designed to include protocols responsibilities and frequency for agency communication to ensure greater trans transparency um inclusiveness accessibility and accountability so first and foremost continue building upon the communication plan consider providing guidance to managers and supervisors on what to share and when ensuring accuracy and consistency across the agency include opportunities for training and skills development in areas such as facilitation and crucial conversations engage teachers and itinerant staff about their unique communication needs build in accountability measures for when staff fall short meet or exceed expectations consider creating performance metrics consider creating instant feedback opportunities for staff following interactions with asdb departments such as how did we do um and those types of instant surveys ensure the community ation methods are accessible to all staff with a focus on the DEA heart of hearing and Visually Impaired and then regarding meaningful opportunities for feedback um these include major operational or policy changes impacting staff jobs before those changes are contemplated we talked before about creating a feedback culture while staff will not weigh in on every decision being made creating space for dial dialogue and collaboration can build trust for the times when they're not involved in the decision- making provide feedback training and resources to staff and supervisors like crucial conversations training create opportunities for staff to provide feedback on major changes in policy or operations before those changes are contemplated and certainly before they're implemented and then create opportunities for anonymous oneon-one and 36 performance review feedback processes and regarding the board we talked about creating a one pager Andor a video about the board its members its role and purpose um talk about open meeting laws eligib eligibility requirements and the appointment process provide greater Clarity on how staff can communicate with the board outside of board meetings keep the website current with information about the board and its members create opportunities for board members to engage with staff students and parents in more informal environments when appropriate and then finally visibility for our superintendant ensure that visibility is Meaningful and creates opportunities for engagement and connection with staff and students um managing by walking around is a strategy that aims to bring managers and employees together breaking down boundaries improving communication and giving leaders an accurate picture of daily operations this produces better informed decision-making as well as greater productivity and employee morale connect with staff in the outlying regions more regularly plan to visit and support more student performances and events and just a side note um on visibility asdb as a school is a little different from traditional schools um District superintendents are rarely seen on uh school campuses that's just not a thing um mainly because they're usually housed somewhere else they're they're not even on school campuses they're at a district office and so that may not be a distinction that we want to make for this agency but if it is is then we should probably set some expectations around what visibility looks like because the work of visibility on traditional schools is really relegated to principles and we do have those here as well so just um throwing that out there as food for thought all right so overall the feedback received from participants about the process was very positive this time as well they are encouraged by the progress the agency has made since the last round of focus groups and believe we are moving in the right direction several also shared that progress has been slow as progress tends to be along with progress participants also identified a few setbacks highlighting the need to strive for greater consistency and accountability that concludes my report happy to answer any questions thank you any questions yes this is board member Terry can can you talk a little bit more about the anonymity and or you mentioned Anonymous and one-on-one um evaluations can you talk more about that in terms of being able to offer feedback oh yes yes that is that is what that was about yes so both during the first round of focus groups and this round there is still this perception that when staff offer feedback it's not Anonymous that even in the employee surveys there's somehow a way for people to identify who submitted the comment and so one of the things we tossed around was having a separate um computer or a bank of computers where people could come in and voice their opinions on an IP address that's not associated with them personally for example we also talked about suggestion boxes right just something centrally located where you write something down on a piece of paper Fold It Up Put It In The Box um and that creates a layer of safety as well from being identified so those are the kinds of things that we've been tossing around um and we'll see what sticks thank you my pleasure any other comments or questions uh yes this is for R Canon D I just wanted to say thank you so much for doing all of this like work for us and um I appreciate knowing what everybody out there wants from us what they need from us um I like your comment about you know how District superintendant are never seen but our agency is asking not only for ours to be seen but they want that position present within daily operations I think that's speaks to our agency even though we are large and we're quite spread out over this entire state that we still feel small and we still feel you know engaged enough that we we want that and we want to be next to our leaders and we want our leaders to understand well I guess I say we as I like I'm like I'm them I don't I don't mean that but like understand I just um I think that that speaks a lot to what kind of family that we have here at asdb and I know I'm happy be a part of it and I'm happy to give of myself as a board member to be a part of that thank you for your service and I wanted to add a thanks as well I I really appreciate first of all the depth of this and I really hope that in some way these types of focus groups can be ongoing um I really like the fact that um they're comfortable um and are opening up and and having these kind kind of discussions and um I I would I love some of these ideas i' I hope that we can make them come to fruition especially with like the board and stuff like that I'm I'm all I'm all for it so thank you again absolutely my presure all right moving on to um agenda item 7.2 information and discussion item introduction and possible discussion of policies ACB and gbab Maria Murphy director of policy and government relations good evening Madame President members of the board superintendent rikman assistant superintendent staff and members of the asdb community you have before you the redlines of uh policies ACB AC b-r which is a regulation for your information only gbab and GB B AB again a regulation for your information only um these policies were revised uh in close contact and at the advice of the Arizona attorney general's office they were presented to the board for your review they have also been posted to the public website at this time I have not received any comments or questions from the public but I'd like to make myself available for any questions at this time any questions and this is first read we'll see this again yes okay anybody on the phone okay thank you so much thank you very much moving on to agenda item 7.5 Pro proposed date change of the September 12th 2024 regular board meeting to September 19th 2024 for superintendent rikan this request is to move the board meeting by one week in September for the regular board meeting the reason that we are asking for this change is because Leticia Cruz and other uh Debbie Lorenzo will be going to a training on the new database system digent Community diligent Community excuse me um and that information is a new system that will be replacing board docs so they would like to have the opportunity to attend this training however it does conflict with the regularly scheduled board meeting so that is the purpose of the request do you need a motion in order to make this change yes okay this is board member Bo I would move then to change the date from September 12th to the 19th I have a motion do I have a second this is board member CCO I second all those in favor say I I I all opposed hearing none motion carries okay then moving on to agenda item 7.6 information discussion and possible action setting the calendar for the 2025 regular board meetings so you have um in diligent the um proposed board meeting dates we're open to discussion and or action this is board member both I would move to accept the calendar as proposed for 20125 I have a motion do I have a second I'll second that Mrs Board memb inco I have a motion in a second all those in favor say I I I I I opposed hearing none motion carries okay moving on to agenda item 8.1 call to the public for non-agenda items I have two calls to the public for non-agenda items first one is uh poly Brady Garcia don't need that cold it is cold right before this meeting my teeth were chattering I thought it might be beneficial to bring blankets to pass out to the folks who are also chattering I am a bit Frozen anyways hello board president and superintendent and administration and other members of the board friends parents hi I just have some comments um that I would like to share with you all my my name is Paulie I picked that name when I was a little little girl and I was a member a student of asdb 76 years ago yes I'm old anyways oh these are the worst glasses ever okay I would like to share with you two things regarding the sunset report and then also the master facility plan as you may know I have been looking into the sunset report starting in September of 2022 and then March and then June of 2023 April of 2005 October 1st of 1987 I've been looking back into even in October of 1972 and all the way back to 1912 the reason being is I want to see what has happened in Prior sunsets and why we have the sunset review um that the auditor general is so to speak the Watchdog um and things that we need to think about for how to improve the school things that we may need to change I haven't looked into all of the details but rather I've chosen some of the most important things for us to consider for the sunset review and then the school buildings that I have some concerns about personally I think that the superintendent and Board needs to be very careful in their analysis and decisions on which boards which buildings rather need to be renovated shut down repurposed or rebuilt I've also looked into the facilities at our schools I think that the board should do that as well you know that our classrooms need to be comfortable and accommodating for children if students are over cramped in their classrooms it will have a direct impact on students emotions and behaviors and can cause frustration in the classroom and other problems we need to make sure that the size of our classroom is appropriate so that our teachers are not struggling with students in their opportunities to learn people who are planning for the future and our future classrooms need to take into account the behaviors and emotions that may be triggered from a small classroom that is overcrowded I know what I'm speaking of as someone who struggled in a overcrowded classroom and we need to make sure that we reduce that emotional disregulation in order to help them succeed when our children start having emotional disregulation and they can't control themselves learning will stop in the class classroom likewise with our facilities when we're planning for the future for renovations or building new buildings or repurposing buildings I think that it's crucial that our children get out of the classroom in in order to reduce the level of frustration or exhaustion our students should be learning in other buildings or other places that are separate from their classroom and not just one long build big building which is what the master facilities plan has proposed both plan A and B I would prefer Plan B Because when we have one long connected building it feels like one space that you're stuck in um we have buildings around the campus and it's important that our students get out of the classroom breathe in the fresh air and travel to the gym to the library to different spots on campus whether it be to eat or to learn because teachers as well as our students need some vitamin D that's important for students I have carefully read the sunset review and one thing that I that struck me was the amount of vacant buildings and what we should do with those vacant buildings and one point that a legislator make that I I don't like this particular legislator but she had a valid point that we have a lot of vacant buildings on the campus that we need to think about what we are doing with those buildings on campus I don't like the idea of having land blocked off of what Albert showed us that we reduce the acreages to match what pdsd is doing I don't care about pdsd I know they're small I've been there at the last meeting and holy smokes you guys I couldn't believe that they had a two-story building um the sunset review said that our fire drills potentially that wouldn't work I don't know how kids would be able to get out of a two story building safely well just like here at ASB I was informed by security that our fire drills when they get out of the building they said oh well you don't have to come out during a fire drill and I said well that's just silly it's a school policy I have to exit the building for reasons of safety during a fire drill I took a look and our blind students were happily walking down the path and Albert said well this is a new path for our blind students who are going to the gym and Albert walked along with them is that a school rule that students are allowed to just walk wherever on campus I was taught explicitly how to get out of a building and the appropriate place to go during a fire drill where to stand quietly during a fire drill and I think that it's important for our students to know and follow those rules during fire drills I am concerned about the future planning for the facilities and I know that our budget has been cut or is decreasing we need to think about what the future plan is for our school buildings and also look into the sunset review and there are five or six buildings that are vacant that they want to know what we're doing with that's something that we need to think about please look into it thank you one more thing that's important is if we make the wrong decision now then the future of the school will blame each and every board member for making the wrong decision so please be cautious and considerate about what's most important for our children's needs thank you okay sorry next I have um Casey hatet well you need somebody voicing thank you everyone my name is Casey hasset um I identify as death lined I have two roles I am the death bline coordinator for the de line Retreat of Arizona and the southern representative for the Arizona Association of the deaf for the past year I have been watching your meetings and have not seen a whole lot of discussion on or about the death blind project I have heard that we have more death blind youth with most of them being served at pdsd I have a question for the board what is your vision and plan for the death blind project for your support of the death blind project I'm looking forward to knowing more thank you okay moving on to agenda item 8.2 discuss discussion and possible action item agenda items for the next regular board meeting scheduled for September 19th 2024 in Phoenix this is board member both here I also would like to know more about the ELP The Early Learning Program and their focus and their work this is board member Cino uh for the next board meeting I would like to hear more about what Casey just talked about um what the on a death death line project has been doing and it's been quiet you're right this is board member Terry I would like to continue the dialogue with staff and hear their feedback I don't know if we can continue with a polic with an age policy thank you anybody else you can always reach out to anet or I if there's anything else you'd like to see moving on to agenda item 9.1 action item adjournment this ly yes Lyn I have a I'll second that I have a motion and a second all those in favor say I I I I meeting is now adjourned at 6:29 p.m. I want to thank everybody for coming out thank you so much guess we drive yeah sorry with this new wireless mic well that's that's not

um I'm going to do a roll call President Melinda sbras Charlene Diaz here Fred rushon here Barb ziki here Sheila Barnett here are we going to talk about our survey tonight yeah you all said you wanted to after you added yours to it yeah I finally did my St did your homework I did so maybe Cass has uh some information for you well there you go get my screen turned oh and right under here okay do everyone else uh I'm sorry right behind where is it it's right behind there you go oh I like the two G aren't they cute uhuh okay okay he must like you or something cool okay okay now I printed a copy up before um oh never mind I understand I get it somebody hadn't finished their homework I get it sorry no wait a minute I'm sorry I'm backing up I printed a copy up before uh M contributed and the one that says the board and acts policy supporting the efforts of the administration by helping the people of this community to have the facts about their schools is that what we're looking at that's y well I have a 20% red here and I know that there was a couple of questions that and I can't remember which ones they were specifically intended to print my responses after I responded but when I completed it poof it went away oh so I should have been smart enough to uh to do it but the board relationship with the community you were you had it on the one he just read yeah yeah that one right there and school facilities yes oh and it had it showed five responses so I'm not I'm not I'm not quite following this but there was there there is red on the copy I had I printed well there you go that's the 23 that's the old one that's not this [Applause] year's hey that's all right as long as we understand that no that's good though Fred we have improved look at that apparently we have okay yes that's good thank you for helping us out well thank you for correcting me it's going to I'll have to learn how to read these things right I have to tell you these are wonderfully boring very keep going we'll get to there's a couple there we go we still wonderfully boring yeah but I think we're working on this one yeah we're working on this one you are too interestingly that's the same as last years yeah and you have been work we have been doing that we've been doing better on that we still need some impr we still need some improvement on it put 80% Improvement on it okay well if we answer needs improvement from four of us didn't ask what degree that's how they get the 80% because four out of five of us say we still need some improvement I think I'm 50% of the way there same as last year is the same as last year mhm almost goes with the other one though just going yeah getting back in school and stuff because I know I didn't get like I should have this year that one would have been um because it go down Cassie because it says uh by periodic visit visitation schools I can see this one and the other one that we just had yeah the two of them go together they kind of go together now this one is totally different last year it was uh 40% red 60% blue how come this one's red and it says none of us agreed with it you all so this one is a solid like needs some need to do something attempts to gain information from on your instruction program needs yeah we need to put that one on our goals getting information from do like parent meetings or help with that yes because we just got those new surveys yes uhuh oh yeah we just Jen just signed us up for um we've been using Panorama which coales is our various data streams into you know one system one database so that we can have reports and pull things um they just demonstrated for her early in the week and then she has signed uh has purchased another piece that lets us do surveys for students staff parents um and and then um once you collect that data then the program goes okay how do you how what report do you want so you can do things like and and none of it's personally identifiable so keep that in mind but you could say okay I wonder what I wonder what the parents of our eel students how they think we're doing and it'll pull the data just from those those parents reports uh what do what do bus drivers think we're doing you know pull that pull those data and um so it's it's a a really new you know a really good way for us to um get some information from our stakeholders that wouldn't be nice to have what good that' be nice to have almost like a on a ctly basis or something to that absolutely for doing that that is that probably will help us out on that way because no parents here so right we don't know if they're right happy with what we're doing or not happy exactly so yeah exactly same as last year same as last year this is different I think that was that was my 20 % because I'm really kind of lost when it comes to what what you do well I'd be happy to do a workshop on that yeah yeah yeah I'd be happy to do that good call I don't mind signing your papers because I really believe your heart's in the right spot and you're doing the right thing but I don't get it well it would I mean and it's certainly first of all your responsibility as board members to know how that works M um and so you know and and would be helpful you for you in making decisions but it also keeps your superintendent honest your business manager honest yeah but yeah if you you know if you'd like to do a twoh hour workshop on that sometime I mean because it's not the kind of thing we can do in 30 minutes yeah would it be better to take it out of house and let asba do it or do you think they could if you wanted to go out of it I don't care either way whatever you're comfortable with well we pay them to do that that's true we also pay you to do it so that's true um we'll have to talk about it yeah you guys you can decide on that but I mean we can make it happen that's easy yeah this is different and again this is all that budget stuff that mm I'm sure that I'm the ones in green if I may your comments align very well with uh the Strategic plan they do you know and the focus on of that plan so y yep there are four goals right there looks good well we've already done the One hiring outside Consultants to improve teaching practices so you know that's that's our IE in and that process so and we've started in you've been working with the den moving it Forward too and I yeah I'll report some of that in my board report cool maybe next year we need to go and see IE working a little bit again like we did this year gives us a absolutely that was that was phenomenal any questions on this you guys no you feel we were honest mhm yeah I don't think it's anything that surprises me we've been vocal about most of this the whole year so yeah I would agree yep okay all right moving on then to 1.4 asba policy advisory regarding Title Nine so Madam president and board members um uh the current federal Administration has worked on some revision to Title 9 um and uh there's some controversy about some of the changes that had to do with um uh particularly with lgbtq um and we have been advised legally and advised is not really the right word because it's we would still need our own attorney's advice but some information has been shared with us about um uh certain circumstances that have been uh noted by uh a judge a federal judge in Kansas um um putting on hold some of the changes to the title 9 uh regulation or the Title Nine regulations so Cass if you would put up ACA now this is the one that is uh that affects mostly affects employer uh employees and that kind of thing um and so you can see the underlined parts that are new and added um so not much of a change in this one at the beginning certainly and and then at the end so there's not much of a change in this one this is not Title 9 this is just a regular policy about sexual harassment and and we've had it for a long time so you can see some changes here um uh some additions and then there are some rather significant changes further down those are not substantive changes they're they're more just word choice I think yeah I don't see that as being no there's nothing there's nothing particularly surprising there I read these except in I didn't see anything yeah and um uh this this one just changes some of the way that I as the Coordinator would handle any complaint um and and then any of the other steps in the process um how we would uh how we would handle those um once again not not truly huge changes in what we in what we do and the good news is that with k through eight school um thank goodness this is not a huge issue um you know with this with the age group of students that we deal with and employees this part actually streamlines a bit the process um which I'm fairly grateful for because it was it was rather cumbersome yeah got a lot of it Prett much wiped it out yeah and and and change you know but I mean it simplified it some and that and that's that's good because it really was pretty cumbersome it's for there um the other part that's good news is that that anytime we have this kind of a change in a serious procedure you know procedural change uh the trust U provides training for us to make sure that we know that not just what's written in there but how to how to do the things how to do them appropriately and uh and for each person's role so you know the the coordinator the investigator the um uh you know the hearing officer whatever any of the roles that are in the process uh they do training so uh uh otherwise it's it's a bit intimidating to start something that is you know was already a pretty complicated process even though it's simpl streamlined and simplified some it's still pretty complex process so it's really nice to know that we can get some training for it you don't want to be chusing somebody inappropriately no or destroying them because of absolutely that information absolutely um and this one is um it's current policy but they've put in uh the the reference so that if there was an alleged sexual discrimination then it gets um you know the process is is slightly uh changed yeah for for so as you can see they're not they're not substantive changes they're more procedural changes so why did the federal judge put this on hold um uh I don't know a huge amount about it I do know that what we got was a notice from uh one of the uh law firms in Arizona that deals with these kinds of things for school district and um uh the judge uh there was appe an appeal made to that court from um I think it's mothers for Liberty something like that mothers for whatever and then uh two groups uh two organizations that support students particularly lgbtq students um and so uh the judge wanted the opportunity to review you know all of the all of the elements in the new title 9 regulation uh and then effectively uh for for Kansas because it and it's a federal judge so it's for a number of states um so for those States the the changing of policies in school districts are on hold until that ruling is made it doesn't affect Arizona at this point but the legal advice that we had from uh that law firm was that if any if we had students uh whose families were involved in any of those three organizations uh that we would need to be put these on hold and leave the policies that we currently have or and or if we put them in place and then we learned that we had families uh who were uh involved in those three organizations that then we could then we would revert to the current policies um uh until some determination had been made so um right now it does not affect us but I want you to be aware that there could be a bit of dancing with this so um it strikes me that these are just procedural changes more than anything else and um shouldn't affect us at all so later on um when it comes up in the we'll have more discussion on whether to if you want yeah and it will be first reading anyway so these are because these other than and we you wouldn't be doing ACA a-r right now anyway but the others are all first reading of policy changes so you'd have time to think about what you wanted to ask about or do you know change consider before the next meeting okay item 1.5 journ the workshop I need a motion to adjourn the workshop please I make a motion we adjourn the workshop I'll second the motion all those in favor I'm Melinda soski I Charlene Diaz I Fred rushon I BB zeri I Sheila Bern okay do I call this back in just you will in about one minute looks like [Music] [Applause] [Music] I call to order the public meeting to discuss or for budget hearing uh at uh 5:55 p.m.

and uh they will start for two weeks of training um awesome training in this District that they provide to get ready for their classrooms and then shortly right after on the 1 it's time for our students to come and that makes it a great time so we are here and we're open and we're ready to go so that's uh kind of the update for July thank you very much next we have governing board update okay moving ahead uh to consent agenda I move to approve consent agenda items as presented second motion carries moving to action discussion items uh H1 Dr croo thank you madam president uh tonight we uh have a this afternoon used to say in tonight it's actually this afternoon so um we have a presentation uh on our educator preparation program so we currently have one for our ESS students but we are asking one for grade um grades K through 8 so our new assistant superintendent who is officially here now will have this presentation so welcome Mr mattingley and the floor is yours uh thank you Dr Coto Madam president governing board members tonight is just an overview of what we've had in place that is similar uh what we're requesting that you approve and that is a teacher education prep program uh as Dr Coto said uh initially right now what we have currently is a teacher prep program for our special education program uh so right now um the opportunities that uh come with this program is a career pathway program for any four-year degree person that has interest in maybe even changing careers a non-education degree uh it also um please know it helps this District create a uh recruiting plan too increases our uh with our limited number of teachers that are available to attract it creates another way to increase uh um our teachers that we uh bring in to teach our awesome kids in this community so it is an ad approved program uh they're excited to be a part of the process of approving it uh it's embedded it's on the job training along with some outside PD that's provid uh with that I will tell you it's a 2-year model the expectation is that there's 150 uh professional development hours uh Dart Unified School District in this program has exceeded that by 30 hours uh so it's important to us that we provide every opportunity and resources to make them and maximize their potential to be the best teacher they can be serving our children in this District uh when the a candidate that goes through this program when it's all said and done they receive from on the Department of Education a 12year teaching certificate uh which and they don't and this is free it's no charge to them other than time and effort and we pay them a teacher salary during this entire time and they don't have to go to a university to do it they stay right here on our campuses and the district office where the PD takes place um right here you'll see uh our program has affected a total a a total of uh I believe 16 schools right here is uh the first program that we had you can see there's nine schools affected with that the number of candidates and applicants that are at located at those schools um there we go let me do this and I'm going to skip a slide here and then you can see here uh some other schools uh that are are affected by these uh U this program in a good way and and here's the thing uh you know every position right now is a hardto feel position in education uh but we certainly uh as all school districts do not exclusive to this District uh there's a short of special ed teachers and so this is a wonderful program that's going to make a difference and I can see these numbers increasing to make a difference so uh our children can have some quality teachers in the classroom uh I will go back one slide here we asked those um candidates that are going through the program how's it going in general just overall it's they feel it's an effective program to prepare them to go into the classroom and be successful in between the walls of instruction as well as outside the walls serving the community and any extra activities that take place um so with that I will end this short presentation being my first and uh answer any questions if I can thank you very much I'll open that up I have a quick question so these are are these teachers that are currently going to the university that want to attend this and not go to the university or are they already uh Madam president governing board members this is an opportunity that's not uh unreasonable to think that could take place that's possible but what it really attracts is non-educated four-year degree uh candidates that are in a different career okay and maybe they want a change of a career got uh but it's not it's I've had in my experience in previous uh school with this type of model that somebody has an education degree and they want to sped certificate and they'll go through that career Pathway to get that okay y so so how how does anybody know about this I mean is it geared towards people that already work in the district doing other things or is it a because if I come to a job fair I'm coming to apply for a teacher I'm not going to be an engineer and say Hey I want to be a teacher but I'm not qualified uh Madam president governing board members I will share with you it's kind of twofold uh we certainly want to attract any uh employee that we have that is looking for a different Progressive Pathway to get to that teaching it's we do have uh people in our program now that were pair of Pros that during their working time got that degree in whatever they uh got it in and then they jump into our program um so at the same time um we do advertise at a level that attracts those non-education degrees we advertise that one of the focuses and and Dr Cotto will get to this later uh with our goals is we will be focusing on that teacher prep program and our recruiting uh models and to participate in this program you have to have a four-year degree from any college or a university right Madam president govern Bo members of an accredited University yes okay thank you and are we putting anything in place so when they go through this program um we hold on to them we don't allow them to leave go to another District that we want them to stay here Madam president governing board members obviously that is the end goal and with the right resources is important place that's exactly what we intend to do and Madam president if I could add on to Steve's presentation a little bit this is just one instance of you know we have discussed many times that um the landscape of education and hired and teachers has changed so this is the out of the box thinking of how we get adults in train them we control what we train them and then make our kids successful so um it's very important that we do that because in in reality the universities are not turning out the number of teachers we need they're just not so um again out of the box thinking to try to support and and get the best services for our kids I also think it's important that this is on the job training because when you go through a teacher preparation program even if you're a teaching major at a university they don't teach you all about classroom management no no no no no no you learn all that the hard way the first couple of years so if you've got mentors and team members if you've already got that support system in place they're going to be ahead of teachers just coming out of the University I'll entertain a motion on this I move to approve the educ Ator preparation program for grades K through 8 as presented motion Carri moving to item H2 Dr croo thank you madam president uh as we discussed the last meeting uh tonight we're bringing you the handbook the student and parent handbook and uh discipline procedure revisions for your approval for the 2425 school year and Mr muy will uh discuss this a little bit thank you madam president members of the board Dr Coto uh as you'll see uh presented in there um you're going to see the two handbooks both for uh 2425 it's our uh student and parent handbook and then also for freedom because there are some obviously some slight variations for freedoms as well but I wanted to uh point out a couple of things one is is that um in in uh putting together any type of changes that we go through the handbook we do SE seek feedback from all of our stakeholders uh there is outlined in there the members of that committee uh and that was under the direction of of our director of student services Kevin kashat with also input from our director of of safety operations Jason jger so uh they're involved uh heavily in in making that happen but I do want to point out uh within the handbook as as you go through you would see really what what happened from the from the previous year we saw three three major additions that I want to point out to you um that have been added to uh to next year's 2425 handbook uh for for you for the review and approval uh the first one uh that we've added in there is a Good Neighbor policy um that is under policy 5306 now that's already adopted policy that we have but we wanted to make sure it was outlined a little clearer uh for uh within the handbook so we've included that and one of the one of the things that we did wanted to do was to Define what that looks like for students uh not only on their way to school but going home and that includes uh bus stops Parks things like that so that there's an understanding of that we need to make sure that how we're teaching our kids how they come to school and get home so that was outlined a little bit clear uh within the handbook a second uh addition is obviously with uh the adoption of parent Square as a communication resource uh We've outlined that under policy 4-22 uh we wanted to make sure that there is communication clear communication and what is the accepted communication from our staff uh with parents and students uh and uh they're to be using parent Square as a primary communication and not those other types of um apps and other resources that are out there so we want to make sure that that was defined and clear for for the uh um for the parents and students to understand um and obviously there's an education piece for the staff on that as well um another addition that I'd like to point out is that we've added in there is the abuse of of staff and what kind of language is being used and we made sure that any disruptive behavior by adult or students may result in the removal from the facility and being trespassed and we made that very clear is that we want to make sure that there's positive interactions between anybody who's visiting our campus and uh and staff members as well um and and that's an important piece that that that that relationship is built but we've got to we we've got to Define that clearly so we've added that also to the handbook finally I would just uh mention that um uh We've updated the electronic information service uh Services user agreement on use of technology so that's been updated to include um and making sure that any type of um uh what we talk about that they have to sign off that there's an understanding of you have to use our equipment properly and for what you're doing at school and there's safeguards for that so they have to agree to that and that also goes along with the acknowledgement form that when you receive your handbook at the beginning of the year we work during those first three weeks of school to ensure that all parents have acknowledged the uh the rules and procedures that are in the handbook and so that there's a good partnership there so those were the major uh add I and uh with the handbook uh and I will stand for questions maybe we talked this to death last time all right I moved to approve the student and parent handbook and discipline procedure revisions for the 2024 2025 School year motion carries moving to item H3 Dr croo thank you madam president uh tonight we are requesting you adopt the proposed budget that Mary Dell outlined in the um in the public hearing earlier tonight and there are no new presentations so we're turning it back to you um for approval of the proposed budget for the 2425 school year I move to adopt the proposed budget for fiscal year 2024 2025 second motion carries moving to item H4 and this is for the adoption of resolution related to Title 9 expansion um I will take this one and what I'm going to be doing is presenting a resolution related to Title 9 expansion and recommend uh that we adopt this bear with me as I read through the resolution the resolution is titled responding to President Biden's executive order in the United States Department of Education whereas Title Nine of the education amendments were signed into law in 1972 by President Richard M Nixon Title Nine States no person in the United States shall on the basis of sex be excluded from participation in be denied the benefits of or be subjected to discrimination under any education program or activity receiving federal financial assistance and whereas Title 9 began its journey through all three branches of government when representative paty mink of Hawaii who is recognized as the major author and sponsor of this legislation introduced it in Congress in 1964 paty mink became the first woman of Asian ancestry to be elected to the US House of Representatives in 1972 she became the chief sponsor of Title 9 which honored her many years of tireless work towards equal rights in education for girls and women paty mink was given the medal of freedom after her death whereas for over 50 years Title 9 has protected the educational freedoms of young girls and women it has provided Equitable access in athletic programs for girls and women and requires all educational institutions to meet the compliance requirements of Title 9 for continued federal financial assistance whereas on March 8th 2021 President Joseph R Biden by issuance of an executive order referred to as the order demanded a change to Title 9 language to include protections for our disc discrimination on the basis of sexual orientation or gender identity it was further ordered that within 100 days of this executive order the Secretary of Education Miguel Miguel cordona in consult consultation with attal attorney general Merck garland would review all existing regulations orders guidance documents policies and any other agency actions which may be inconsistent with the policy set fourth in the order and whereas on April 6th 2021 the US Department of education's office for civil rights launched a comprehensive review of the Title Nine regulations to fulfill PR President Biden's executive order and its intent to gather public opinion and further insights and whereas on September 30th 2021 education secretary Miguel Cardona said that parents should not be the primary stakeholder and their children's education during his testimony before the senate committee on health education labor and pensions and whereas on July 12th of 2022 the US Department of Education Office for civil rights published a notice of proposed rule making and an Avenue for public comment on the proposed Title 9 rules the Department of Education received more than 240,000 comments on the proposed ruling and whereas on April 19th of 2024 the US Department of Education released 1,577 pages of the final Title 9 regulations which include clarification on steps a school must take to protect students employees and applicants from discrimination based on sex stereotypes sexual orientation gender identity and sex characteristics the press release issued by the the US Department of Education states that rul making is still ongoing related to Athletics page 165 out of the 1,577 includes guidance on intentional or unintentional misgendering of students or staff and or using pronouns inconsistent with the gender identity of a person quote the department has long recognized consistent with the text and purpose of the statute and Court's interpretations that title 9's prohibition on sex discrimination encompasses harassment based on sex stereotypes C eg2 2001 revised sexual harassment guidance at three noting that acts of verbal non-verbal or physical aggression intimidation or hostility based on sex or sex stereotyping is a form of sex discrimination to which a school must respond if it rises to a level that denies or limits a student's ability to participate in a benefit from the educational program whereas on August 1st 2024 these final regulations will take effect the regulations in part would attempt to protect transgender persons and those who do not conform to gender stereotypes whereas since the final regulation language was released in April of 2024 there have been several State Attorneys General and organizations which have successfully filed lawsuits against these new regulations whereas the signing governing board members of the DI art Unified School District were elected to represent the values of the their representative community and to be their their voices to honor our pledge to uphold our Oaths of office we also must consider the laws in place by our United States Constitution the First Amendment and the 14 th Amendment and the constitution of the State of Arizona the parents Bill of Rights and whereas the First Amendment to the United States Constitution prevents the government from making laws respecting an establishment of religion prohibiting their free EX exercise of religion or abridging the freedom of speech we interpret this to mean that we cannot compel the speech of a student employee nor can we compel the religious or other deeply held beliefs of our students or employees that there are two Sexes and whereas as stakeholders in the educational process all parental rights are reserved to a parent of a minor child without obstruction or interference from this state any political subdivision of the state any governmental entity or any other institution ARS 1-62 the parents Bill of Rights we interpret this to mean that we cannot demand that parents or Guardians compel the speech of their minor children in a way that cont contradicts their family values or deeply held religious beliefs whereas the daart Unified School District strategic plan a States every student in all schools will be prepared with the Knowledge and Skills to achieve College and Career Readiness strategic plan goal C States the daart Unified School District culture will consistently be reflective of a safe and secure environment for all stakeholders we interpret this to mean that we will provide a safe experience for every student without exception we will prepare every student with Knowledge and Skills without exception and whereas daart Unified School District board policy 5-31 states the district does not discriminate against a student on the base of a religious Viewpoint or religious expression additionally a student shall neither be rewarded nor penalized on the basis of religious content or a religious Viewpoint if such a Viewpoint is expressed in an assignment that requires a student to express the student's Viewpoint this is derived from ARS 15-110 a a public educational institution shall not discriminate against students or parents on the basis of a religious Viewpoint or religious expression and whereas the daer governing board is committed to empowering parental involvement in education and minimizing public Monies to be used to promulgate obtuse o overreach into our local school district and criminalizing innocent children or the people of the varying faiths that commonly and firmly believe in truth such as a creator of two two distinct and wonderfully made Sexes and be it resolv that the daart unified governing board has determined the United States Department of Education has created a final regulation which is contrary to the plain language of Title 9 the governing board deriving Authority from the Arizona Constitution Arizona statutes and the regulations of the Arizona Administrative Code strongly urge the Arizona State Legislature to further codify our state statutes to ensure that our children are protected from the political weaponization of government which would infringe on both federal and state constitutional rights daer Unified School District 89 will continue to serve as the educational hub for its community and will continue to respect Title 9 as it was intended Dart Unified School District 89 will continue to respect the Dignity of every person it serves be it further resolve that the daer unified governing board will send a copy of this resolution to Arizona's superintendent of Public Instruction uh and it closes with adopted this adopted by the daart Unified School District number 89 at a regular open meeting of the public held on July 11th of okay and I moved to to adopt the resol resolution related to Title 9 expansion as presented second motion carries at this time uh we'll move to i1 request for future agenda items no okay I move to adjourn the meeting everybody has s okay we are adjourned thank you