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to 3 p.m. right now the agenda is very manageable um I'll send that to you as well we have at we're looking at Fusion 54 but we haven't got the complete confirmation yet and we'll work through that also the fall conference September 23rd to 24th Stephanie I'll work with you and getting Reg registered for that and my normal I'm Rex rer and I'm an Athan I missed that miss that yeah which our marketing campaign you will see more I am and Athenian videos coming up right you have the fall conf is two days but really we only go once correct usually Ty well the last couple years it's been one but yeah we do have a dinner opportunity on Sunday um so we'll talk about that July [Music] 21th little tight you get this I get that okay signs it great you have this one in the sign the yeah you put the signing the package secretary and I T the ones that are just out okay you tomorrow thank you I not mess with anything yeah I have to submit that one tomorrow okay have your file there it is yeah re something in here in and my nose started dripping and I was like oh no I like it's probably like you know old building the [Music] mold no we a perfect

pursuant to ARS 15948 c and d and 15955 95.1 159 62d and 15 1103c which requires school districts to make all revisions resulting in budget limits either increasing or decreasing conducting a public or conduct a public hearing the purpose of the public hearing is to provide an opportunity for questions and discussion of the expenditure budgets for the 25 2025 fiscal year the time is now 555 2.2 the expenditure budget and Madam president and board members this was uh this was information that I shared with you earlier and uh in the proposed budget so this is uh for you to this is the hearing for folks to ask questions prior to your uh discussion of adopting the budget for the fiscal year 25 so this is the same budget you showed us before there aren't any changes in what we saw yeah two weeks ago yeah okay yeah there could not be changes between the proposed and the and the um one that you're adop that you're looking at to adopt okay the federal projects one the 74.2% is that because of all the Esser funds okay yeah because they're wrapping up State projects and all that was because of that uh yeah a little bit State projects like the H isn't hqu one of the state projects yeah hqu that was that huge Grant for the preschool um uh and that that has to all be wrapped up by the end of August um Esser 3 has to be wrapped up by the end of September um sr2 was you know was done a year ago at least in September so you know those those federal grants wrap over from in our fiscal year because the federal fiscal year is October 1st to September 30 so that's why there's always this kind of tail end of the tail end of the federal grants uh into the new year but yes that's that's uh huge that's what I thought when I saw it yeah any discussion any additional questions okay item 2.3 oh you can't oh you have to wait the five minutes you have yeah we have to wait until 6 Okie do I'm sorry but yes we have to we have to give anybody the chance in these five minutes to just says pink come ask questions come talk to us so next time I wait for that five minutes yeah what's that this is whose person would be there you go saw post on Facebook it is six o' okay I need to I need a motion to adjourn the uh budget me budget hearing please I make a motion that we adour the budget hearing I'll second that motion all those in favor I Melinda saski I Charlene Das I Fred rushon I bariki I Sheila Bernett I don't have to wait five minutes no good to go okay I call to order the regular meeting of Bullhead City B school board on Thursday July 11th 2024 at 6m sharp roll call President Melinda sasy Charlene Diaz here Fred rushon here ziki here Shaya Bernett here would you guys please say the Pledge with me see if we can get the comment in the right spot allegiance to the of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all do you think we just take a breath there and that's why we put a comma it happened because the under God was not originally part of the Pledge so there was a comma there and then when that got added everybody just left the comma and the you know what it is okay so citizens present nobody did we have any citizens present no call to the public no call to the public no okay so I want to skip it right y donations 3.6 um I know the school is not in session so these must have been leftovers from teacher appreciation the yeah the teacher appreciation so we had more and more and more and more huh $800 from Community member that's nice wish to thank everybody on this list I just still I have a hard time believing that that they that they aren't here you know they don't don't donate a little bit of time they do the money and is beautiful but we do need them too thank you thank you very much Community for for donating that was beautiful and I'm hoping we're sending letters to we always send letters okay item 3.7 I need a motion to adopt the agenda as presented I'll make a motion that we adopt the agenda as presented I second it all those in favor I'm Melinda subasi I Charlene Diaz I Fred rushon I Barb ziki I Sheila Bernett item 3.8 superintendence reports uh Madam president and board members uh you have my typical reports the financial reports um and uh work ticket reports facilities um you don't have the discipline and the ADM and those things because we've not been in school um but I did provide for you the student uh the um oh wait a minute oh yeah the student uh employee ratios that you all asked for from the last meeting because you were looking at that information on that budget summary um so Cass if you would if you would put that up um uh Cass actually did the work for me on this uh to collect the information and so uh I had her collect from our three neighboring schools and then I just kind of at random picked uh Holbrook and Wickenberg um and and then um just out of curiosity Mesa because it is the largest District in the state um because I was curious about uh what kind of class you know student teacher ratio that they had so uh in green you see excuse me in green you see the uh the best ratio in each of those lines um uh we actually are the best in one but I think we're pretty darn good in pretty darn good in most of them I think that um there's probably some confusion in terms of superintendent the category that's superintendent principles and other administrators particularly the other administrators part and then managers supervisors and directors across the board there are big differences in those and I think it has to do with how each each district chose to put their you know put their managers or or administrators in those two categories um I think it's pretty clear when it's certified or classified but I can also see how people might you know how some districts might have put put the same numbers that we put in the first one in the second one and vice versa so I I want to express my appreciation for doing this in such I I did not expect you to do it because we just had what a meeting a week two a week and a half ago oh you know so I didn't expect anything like this tonight so I appreciate that thank you much and these these things are fun yeah this is you know this is a and I and I show I think it shows us in a relatively good light it does um that we're right there with everybody else and some things we're we're good at and some things maybe well there's not even something we really need to look at as far as I'm concerned how about you guys um the question is Mojave Valley's special ed it's very high they've only got what what is it they've only got one special ed teacher down there now for all the special ed kids or no not necessarily so it means that they have one special ed teacher for every 160 students now the thing is the question I have is it is it for 160 sped students or for 160 students overall and so you know once again how the person who's putting the information in the system is how they interpret that um that item on the you know on the on the form that we fill out um I'm guessing that this is one to 160 students not special ed otherwise they're saying about 25% of their students are special ed down there yeah and we and we are we get we get all kinds of challenges from the ad because of our percentage I know their percentage is not as high as ours yeah so um but the other thing I would like for you to notice is the secondary tax rate um Mojave valleys is now zero because they're uh they're override you know failed and and so they don't have a secondary tax rate but you notice that all the other schools do uh have that secondary tax rate and so um uh you know that's some dollars that they have available that we do not and that Mojave Valley does not yeah um so that either directly or indirectly affects the way these numbers play out um you know sometimes the overrides are for capital projects and and those kinds of things but frequently they are to support salaries yeah and uh and reduce class sizes you know it might not be so much a big increase in this in the salary base or whatever but it reduces their class sizes and so you know there's some relationship between those secondary tax rates and these numbers uh below you know in terms of uh so for instance Holbrook um you know I thought we were pretty good at one teacher one teacher to 12 and a half students well H Brook sitting there with one to 11 and a half yeah um well some of that is because they have that secondary tax rate and it's a high ex secondary rate there too so and and they're a fairly comparable siiz District to us um you know fairly close so I I have to tell you though I frankly was surprised that Wickenberg is only 1100 students because uh that's K12 district and it's very large it it extends clear down to Sun City so I was I was a little surprised that that's how few students that they have in their uh you know in their District of course the the the between wienberg and Sun City there's not a lot of population out there except for your farms and noan but the fact that they've got I mean there is actually a school yeah down around Sun City that is part of wienberg school district so um you know so that surprised me a little bit was educational to me too MH excellent the other uh information that I would share with you is that uh we have houses being built on our D projects so uh Plumbing is in water is in uh they're ready to pour concrete uh for the foundations um and that's going to happen if it doesn't happen tomorrow it certainly will happen early next week um it is so hot yeah that they're going to have to do it about 3:00 in the morning uh so we probably will have a couple of uh uh neighbors who are a little disgruntled but they're going to pour all three at the same time and uh and then keep them wet and and do the things that they need to do uh for the s days that it it requires for them to cure before they can actually start putting things on that concrete but we're making we're making movement and the uh the water lines are um have been uh backfilled uh all 21 of the of the Taps and other words the the lead to all 21 of our 20 house pads and the one uh for eventually for a a clubhouse uh have all been either uh they've all been inspected but several of them have been replaced and uh back fill is happening and the pressure testing is happening uh and they were supposed to complete that backfill uh today and then uh but we're not going to lay asphalt on that road until we're done with the houses so that gives us plenty of time to make sure that those water lines are not leaking and that we don't have to dig up the asphalt so at this point it kind of changes the order of of finishing things but we'll wait and do the asphalt last um but we have houses going up so if you drive by one of the things you'll see are the standing pipes for the sewer and and uh those kinds of things but um very shortly we'll see walls going up and things happening great good about time it's about time time pardon any other comments for our superintendent I have yes I do have a question so what uh what has gcon done to come up with a plan to recover are they still projecting completion yes they are they're projecting completion on time um and and uh so they've made some changes in subcontractors um and um uh and commitments to what's going on so yeah we had we've had a couple of um very um productive meetings with um the relevant parties so the gcon people the subcontractors the city because we had some issues with uh you know with some things um how some things were last inspection that hadn't even happened yet and some things like that I also had a productive conversation with Toby Cotter uh on Monday about about some of the things that are you know that have been going on so um I I think we we all now are on the same page and and more importantly everything is moving forward good thank you I'm sure I have other things but I will tell you right now I don't remember what they are and I didn't write them down so they can wait till the next meeting they can item 3.9 board member updates uh anything going on I went a couple of weeks ago I went to the Arizona literacy um presentation and I was really impressed it was more about uh uh the mechanics of um how how the um the organization is approaching uh educating teachers and providing more support I guess would be a good word it was very interesting and I learned something uh especially about dyslexic students that was uh well worth well worth the time I had no idea I knew dyslexic students had challenges but I had no idea of what they were connect I have one minute one of the things that they had us do as an exercise is they uh on the Whiteboard they put up a a paragraph they asked us to uh go ahead and just copy it down and write it down and they gave us about two minutes and I got about maybe maybe 10 or 12 lines on my sheet of paper then they said okay let's do the same thing but use your non-dominant hand my my result was I had maybe a line and a half and most of it was aible and that was a real eyeopener for me about just the the challenge that a dyslexic student faces and uh so that was very very impressive something I'll never forget a lot of empathy for those who have to deal with the situation a lot of respect for the teachers and the Educators that help these kids get through that so I applaud them all thank you thank you FR good any others any other guys um consent agenda is there anything that you would like have pulled from the consent agenda before we adopt it okay I need a motion then to adopt the consent agenda Madam president I'll make a motion that we adopt the consent agenda as presented I'll second that motion all those in favor I Melinda saski I Shin Diaz hi Fred Rushton hi Barbara ziki hi Sheila Barnett item 6.1 fiscal year 25 expenditure budget for adoption this is what we just saw right yes that's what you saw in the hearing so uh what I'm recommending is that you adopt the agenda I mean the uh ad adopt the budget for fiscal year 25 as presented I make a motion to adopt the fiscal year 2025 expenditure budget as presented all second that motion all those in favor I'm Alinda sabraski I Charlene Dias hi Fred rushon hi B ziki hi Sheila Bernett all your hard work just got a check mark 6.2 preschool students hand and parent handbook for school year 2425 um Madame President and board members um this one was not quite ready when we presented all of the others and so it has been completed and I recommend it for adoption okay do I have a motion to approve I make a motion app approve the preschool student parent handbook for school year 2425 I'll second that motion all those in favor I'm Melinda saski I Charlene Diaz I Fred rushon I bar ziki I Sheila Bernett item 6.3 asva policy advisory regarding Title Nine this is our first reading this is what we just went through um any more discussion on this okay it was our first reading we'll see it again yes you will 6.4 election of asba delegate and alternative this is for the September 7th meeting right um I know I'm going I'm going and Barb's going anybody else going I I was delegate last year so I make a motion that you're the delegate this year no thank you so motion I'll second that motion all those in favor uh I I Melinda S I was going to abstain but I thought no I won't hi Charlene Diaz hi Fred Rush iiki hi Sheila Bernett I'll be the alternative or the alternate I'll the alter alternative the alternative I'll be the alternative that's even better Barb thank you item 7.1 future topics um we have any future topics you guys are concerned about I'm sure we will be continuing to get reports on the progress of the den project absolutely and I intended to have some photographs for you tonight and didn't so I apologize for that that's that will be proof that it's happening yeah anything else that we'd like to see happen yes okay I have to think about how I want to present this um I I happen to be reading through the ourtown magazine this past whatever it was oh I guess my granddaughter number two was in there but and I was flipping through it and I noticed that um well Chris Mal was in there um what's the one Desert Star was in there MCC was in there the um Builder Academy was in there and they're all in their promoting their District their school but I didn't see us in there and I you know we're we're getting a lot of feedback that of negative feedback in regards to middle school and Fox Creek I think we need to do some marketing if that makes sense specifically maybe those two particular schools um because there's a lot of good things happening but we need to share that I don't know that you know the people out there the community really know the good things that are happening and yeah do we have improvements that we need to make absolutely but I think we need to really Market ourselves and say Hey you know public education you know and Charlene are they doing those as ads or are they doing them as articles um they kind of look like ad the way I read them as they were kind of like ads say you know come in enroll you know we've got these programs whatever um and I don't know if they're expensive you town I don't expensive are they very expensive you're looking at a minimum of a $400 really Oh I thought it was even more than that I think 650 is the minimum is that what it is now I know well we can certainly get Lance to look into it for us and figure out what we can do would you like to address any of that would you like yes please yes it is a future topic Lance so we're not expecting anything definitive but yeah inform us come on up do now yeah now it's good Madam president members of the board um you are correct but it does need a little bit of an explanation our town is what's called an advertorial publication um I have worked very well with um with Bri and Jerry for 20 years um but as an advertorial publication they will run copy if you buy an app that's how our town operates same way that tb2 used to do a lot of that it just so happens we will have an article in the August issue the August issue and we're not having to pay for an app the August issue isue article is going to be um basically about the cell phone and backpack policy and it was written slightly in a slightly different way than the news release when Dr Stewart and I reviewed that article the the one that we were submitting uh was basically the news release that has gone out is basically this is what's going to happen on July 29 the August issue comes out after that so it was written in a way sort of a reminder parents um one thing with our town and they will let us run articles without having to buy and ad because we are a school um aobi Mal young scholars have um very large marketing budgets remember it's a different uh it's a different funding structure different clientele different demographics and and um uh just trying to think of how we can say this diplomatically um there is a lot of money that is spent on marketing where if Public Schools if districts our size were to spend the same amount of money marketing uh using taxpayer dollars that they do there would be people who would be asking questions we are very lucky that we're able ble to get free media in our town as well as a lot of other Publications one of the other um challenges without Talent is and you've advertised with them have you not you haven't their lead time for a copy is extremely um lengthy almost a month so much of what we send out is information that is being uh it's fast it's uh a quick deadline something happens now we have to get it out there are some things that we can really plan out weeks in advance but I had to get the article in last week for the August issue of our town so there are some areas where we're just not able to do it but we still have got really good luck with other free media I mean if I were to sit and calculate the value of the free media that we get whether it's an article you know good news coverage or or Fair news Fair little F Fair um that we get in Mojave Valley Daily News or 3 minutes and 55 seconds on a Major Market U Fox affiliate yesterday in Phoenix there would be so many zeros at the end of it but at the same time I feel you pain um Dr Stewart and I have spoken at length about marketing opportunities but um I think there is a general agreement that we want to see the a product that we can competitively Market do that it doesn't mean we can't be looking at new and we talk about that all the time you know new opportunities to uh to you know to promote what we're doing that's positive and it doesn't necessary not necessarily mean that you have to use our town I just it just happened I was looking through that and I noticed that but I I just really think that we need to do a better job yeah of and and I use the term marketing because it's a good term it's a term um to Market our school district um because we do you know yes we have some things we need to work on but I also think we have some lot of positive things that we need to somehow get out to that public we do and in our town and some other Publications we've had some amazing coverage of um positive things at the middle school in Fox Creek over the last couple of years so I'm very proud of of some of that and again um it was free Media stuff that we didn't have to pay for that um in an advertorial situation others were be paying for and I don't know who mentioned the 400 bucks um I did but um I don't those contracts are generally there's a rate sheet and I certainly don't want to breach any confidentiality that Bri and Jerry might have but I can tell you for the kind of ads that some of the others are paying for it is a lot more than $400 I was I I was from the Gaya because when we were looking for ads for the Gaya that's what I that's where I came up the 400 when I and I can tell you what I when I was at Val I can tell you what I paid for this was 10 to 18 years ago I can tell you what we were paying for for full PID ads that also got me the adoral for out of town and 10 plus years ago it was in the 450 it could be in the 450 yeah okay thank you but we certainly will look at ways and and one of the things we've already talked about um one of the things we do on our Facebook page we initiated last year called a did you know and so it's just this little blurb of did you know this about you know whatever it is about our schools um and so we're trying to calendar out some of those you don't you know you don't want to do those too often because you want them to catch people's attention um but um you know trying to calendar out some of those so that we're so that we're doing that and I know that's just one uh One Source out there but it's probably got wider coverage than and I like our toown I love looking at that and seeing what seeing what's going going on in our community but it probably has wider uh wider coverage of the community than you know Facebook probably has wider coverage of the community than than that but we certainly will look at all of them so it's a good suggestion and it has a captive audience if you're sitting the doctors this yeah it's there it's it's for you captive audience but if I may leave you with just one last thing and that is the media list which I have developed when we have something that we send out to the med whether it is proactive or reactive the media list that we have now everybody talks about the paper the radio station our media list is three dozen so when we send something out it has very very broad distribution and that is work to our advantage and I will tell you that in that however many there are um because within 20 minutes of the release of our news article the other day Lance was getting calls um you know so I had the interview the same afternoon with the Arizona Republic um the the TV thing yesterday he did a he did an interview today because we were doing leadership uh leadership training and man you know meetings um but the response from kind of some big media was immediate um and thankfully presented us in a very positive light so good story was also picked up in other markets across the country too yeah we had one of our teachers reported that uh she saw it in San Antonio oh that is so um not that that helps us much but it's interesting that it got that wider coverage M thank you thank you Lance thank you for all your uh hard work and your your intense effort it's appreciated youf yeah no I just I just feel like we need course we do we always do don't know [Laughter] and when all our schools get a b letter or that would be awesome we can we will do an ad yeah um when our schools get a b letter a letter grade upcoming board events 7.2 hot hot and more hot right yeah yeah let's call attention please to the uh welcome back breakfast on the 22nd um uh at and we're doing it next door at Coyote um bigger parking lot and um and then when the folks go back to their own sites nobody has to clean up the mess at their own site to to try to do their job so um that's coming up you can see some back to school nights and Cass you might want to make that [Laughter] bigger for a board member to be at each of the back school night back to school nights um of course it's always appropriate would would anybody like to to go to the back to school night for be uh the middle school I would love to but I'll be out of town that whole week oh well then you can't do it no I'll be there in spirit July 22nd that's Monday that's Monday just coming up so July 22nd is a Monday week yeah it's a week from Monday at what time because this might be time for us to get out in the community and and meet and greet yep hottest part of the day five o' yeah no I have a conflict with Mondays yeah I can do it okay on the 22nd yep okay you'll take to Middle School anybody else want to go to Middle School yeah because they have a second night so they do sixth grade one night and fifth grade one night and um Fox Creek does the same I can try and make the 23rd for middle school for Middle School okay I'll make the 22 try CU I have a I have an fcrb meeting all day Tuesday we just can't show up in threes unless Lance wants to put up well and don't forget you've got all three elementaries on the same night on the 25th so uh you know that if if anybody's available then you could I know you haven't gotten that far so but I didn't want you to forget that that's you know so they were they're they're on the so if I do the middle on the 22nd Fred you think maybe the 23rd for you I'm yeah I'm going to try to make the middle school on the 23rd Barb Fox Creek is just right up there across from your house on the 22nd you mean the 23rd 23rd uh what don't I take I'll take Fox uh take me off Mondays and I'll do the middle school and I'll do Fox Creek on the 20 23rd okay so then we have all of those covered yeah um now let's go down to the 25th I'll do Fox Creek again do Fox Creek again yeah I'll take Fox Creek both days okay um Desert Valley is right down here beside me can I take that Desert Valley D back okay well shoot 25th I'll do uh I'll do diamond back on the 25th and all three of those are at the same time they're all at the same time yeah that's why if we divide them up o okay they're at four o00 I can do c you that's good on the 25th okay they have them so early I got Desert Valley Charlene's got sunrise has Diamond Back has Diamond Back you've got all those covered we' got all of them cover except for coyote can coyote M oh yeah Coyote's at four well it's down in my neighborhood maybe I can just go at four okay got it I would call your attention to on the 24th the iave active shooter and stop the bleed training which will be next door at the middle school um uh that's going to be an all day kind of thing but uh if you want to drop in at any time during that day to kind of see how that goes um uh you're welcome to do that okay but we should be at the breakfast huh yeah it'd be good if some of you were at the breakfast when is the breakfast the 22nd Monday the 22nd morning 7:30 7:30 I to give up my water aerobics to go to breakfast it would be good to meet the it would be good to meet the new teachers yeah okay thank you Lance for can okay that Coyote Canyon breakfast was I'm sorry can you back that up a bit please Cass breakfast is on the 22nd the 22nd Coyote Canyon coyote at 7:30 so how many are going to be there so Lance knows to put out a put it out he'll post it he'll post it anyway if you show up that's good if you don't you know but we we do post it okay all right thank you for dividing that up with me because I think it's we that's our step towards that those red hundreds yeah yeah yep item 7.3 time date and location for a future meeting it looks like we have a meeting on August 8th would be our regular meeting well can everybody be here or can the majority yeah I'm good with that I think they're changing the date to accommodate me being gone the following week so I'll be here okay still the second Thursday still second Thursday second THS okay it's the second Thursday so confusing second Thursday of the month I'll be Dar I thought okay I was messed up yeah July 1 is Thursday or I mean August August July 1 July coming gone already okay item 8.1 adjourn the regular meeting I need a motion to adjourn this meeting please I make a motion we adjourn the meeting I'll second that motion all those in favor I Melinda saski I shl di hi Fred rushon hi bra Zuki hi Sheila Bern we are adjourned [Music] [Applause] oh [Music]

all can you hear me I can hear you um I put the name be here over there here on this one okay oh morning good morning hello the last hour where am I okay I can't see the other good see um G have to work so what tomorrow she can't do nothing tomorrow anyways okay so tomorrow the church I got work there too no I do not want to stand in here oh and I'm over there oh okay thank you and I it see I I move the screen one so I can take a look at it so it's nine o'clock and we have Quorum uh we're going to start uh the the meeting today the special board meeting of July 13 2024 um we're going to do roll call Mighty bed can you please uh do roll call today's a special board meeting of July 13 2024 at 900 a.m.

members of the board in attendance president Linda Chavez pres vice president Andres Kinto not here clerk mfam present member cinera presid member Andrea Flores Shelton not here either members of administration inter superintendent Dr Alazan pres so we have a quorum today and um I've been asked to move uh 202 before 2011 and so we're going to try and move things along quickly today so we're going to do the uh Pledge of Allegiance I'll stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America to the Republic for which it stands nation under God indivisible with liy and justice for all moving on to item 202 discussion action the community engagement process for the consolidation closur thank uh yeah yeah thank you president um Chavez um this is a item that um I would like to uh present to the board and our public um to get more clarification on the process for Community engagement I know at the last board meeting on June 27th um the board had a brief discussion um about um the community engagement piece um in terms of holding two two uh board meetings in July in August and in September um around the community engagement process however um I would like to to have more clarity on what that may look like from the board's perspective and um before uh before I I asked the the questions um for clarity purposes um so that we as an Administration are prepared for um the community engagements uh that that are upcoming um I would like to share with the board and the public that um the administration and I my cabinet were able to you know just bring a small small focus group together prior um prior to this meeting just to get um just to get an exploration of a variety of ideas um and and probe their perspective and you know the the folks that we reached out to were um groups that we've worked with before throughout the year um in terms of like our spark our Dak and deac um our Union uh leadership as well as um uh one of our Community Partners um almost almost made for and again it was just um you know it it was a focus group if you will um and again Gathering their their perspective also on you know what what this um what school consolidation enclosure process could look like uh from from their uh point of inter you right and they brought up um a lot of great great suggestions and and ideas to think about as we begin the community engagement process right um some of those ideas uh centered around um you know special ed facilities um what the transition you know plan and process could look like um and you know how are decisions going to be made right uh which are which again um are really really good questions and you know we listened uh we listened and wanted to you know share share these perspectives um preliminary perspectives with you um so that again um I wanted to share with with the board and the public um about that and so with that in mind um there there are just a few pieces that the my my cabinet and I would like to um get some clarity on in terms of the dates one of them is the dates of the proposed uh meetings and times for um the July July August and September um Community engagement time so that's one the second is you know what's the format of each of these um Community engagement meetings so what what is um what is the structure right what is the structure um as well as you know are there going to be specific um focuses for each of these Community engagement meetings in each of these months right um because again it helps it helps the administration be prepared um to have these these um Community engagement process or um meetings with you all with our public so um that is basically um what I would like to uh get some clarity on from from the board uh first of all let the Reg let the record reflect that both uh trustee Andrea Shelton and BP ginto are here um so any truste want to comment on comment uh but we're going to take public comment first um anyone anyone in the audience want to make a comment seeing that there's none trustee um trustees comments um thank you very much uh for the the clarity I think this is exactly what we're supposed to be doing um as we've went ahead uh developed a broad framework and then now we can start filling in the gaps um the way I Envision they obviously regular board meeting or not not regular special board meetings so obviously they follow uh Brown Act and the item formats and everything but I Envision those early meetings to be more of an educational process because i' i' I haven't gone through a such a this is a very very drastic step of essentially shutting down 45% of our schools and so at this point I'm going to be relying on staff to bring in all the information all the data that we need to be brought up speed on where we're at in terms of the sites how much investment has been made uh those sites are definitely can't be um considered because of the fact that they're relatively new we just paid them off we have uh major Investments all of those things I was assuming is going to be the the first couple of meetings where we're going to get up to speed with a lot of data it's going to be essentially study sessions that's the way I viewed them and then after that um I view the the rest being primarily uh opportunities for folks to start providing their input uh the community to provide their input and their perspective on the the data that's been presented and then eventually those U I'm assuming straw Poes or possible options that are presented then the then the public would be able to speak to those items I've been through well not been through myself but I've observed and been very closely involved in things like redistricting where it's a massive process and they did Statewide Outreach and that was the approach that they followed where they put out proposals those proposals then allowed people to start framing their case for why it is that this package should go forward or they would bring forward their own ideas and then put it forward and so I think that that's an opportunity to provide for Community engagement allow people to Pro to provide their input uh but at the very beginning I assumed that the first couple of meetings would be essentially massive amount of studying on our part in terms of the facts all the what's on the ground all the the numbers and everything like that so those are my two sus board president uh trusty cor uh before I say my comments um I know that not all of the uh audience was inside the room when you called for public comment so I'm just wondering uh board president if you're open to calling that again before we close this item um but before we move on I wanted to mention in addition to uh vice president gto's points um would I'd like to see included in the process um Dr AR is more of a two-phase um right now I think you know definitely hearing all of our um stakeholders parents um you know it looks like you already started the conversation with some of them and in this focus group that was had um some more um hearing about the actual closures um and whatever it is I'm just thinking of myself as a parent and you know how I would want to express myself and be heard by the district um and whatever that might be and the process could be you know maybe colored dots and questions around the room um surveys you know I I trust that you will um be able to do that um in regards to to timing you know like I said at the last board meeting I know that you know um I was one of the few that was pushing for a less Rush process because we're you know we're meeting today we have a a superintendent to hire we have so many things but here we are and so I trust that you know based on the calendar whatever few days are left um that as staff you all will pick the best date that works um with our community to you know better get them and it could be maybe a night meeting on one of them and a morning meeting because of the different um workshifts um and so the first phase more hearing from our community about the closures themselves um their input as to you know um in addition to the data that we'll collect um but also that uh um the feelings from our parents right more hearing from them because it's really going to impact all of all of our parents all of our students either way whether you know uh some of our students grow and have you know more students um and some of our parents might have to travel farther or you know some of the schools will actually have to um eventually close and um the next phase I'd like to hear from our community is what they would like to see in those buildings what kind of programs what kind of services what kind of um you know Partnerships should we as a as a district be looking at to um bringing into unfortunately some of our empty buildings um that we'll have for a moment in time um but that's a little bit of what I'm thinking of thank you okay so he was next and then you and then are you going to want okay and then after you excuse me truste okay go ahead ump I had sent over my uh suggestions and writing uh and with regard to the meetings that there are folks who uh work um you know in a 12 hour shift and they probably wouldn't be in the best position to come out in the evening meeting and that they might uh wind up being able to come out to a weekend meeting and so my idea was that one meeting be held in the evening during the during the weekday uh and then another one be held on a weekend um whatever time convenient for for uh for the to put it together uh in recognition of the fact that some folks are more free on the weekends other folks are available in the evenings and so I would ask that um just would like to speak to the fact that I this has been been discussed the fact of the matters that um we need to give people certainty let people know what's going on and holding out till November till the second week of November is I don't think it's appropriate to allow people to string them along to make them feel as if there's hope there it's better to give folks the information that they need so that our staff so our parents so everybody who's going to be impacted has the ability to make the decision that's best for themselves not what's best for anybody up here not any politician not any member of the administration but what's best for them and their family uh for the staff for whatever it is that they have to do to uh to to to deal with this very very uh it's a significant consequence of significant consequence and so individuals should know what's happening sooner rather than later rather than just for convenience of us or any board member here to just hold out till November till the second week of November for some reason November 14th would be the proposed date and I don't think that's fair I think it's important to let folks know as soon as possible while at the same time providing that opportunity for dialogue for Community input taking into account all that information that's going to come from the public and then making a decision that's well informed obviously it's going to be very tough uh but um that gives people the opportunity to take whatever steps they need to be able to deal with this very significant uh decision just thank you uh Madam president uh I'll just say you know what I've said in the Press uh you know this is going to be one big very contentious conversation and that's why I I support uh trusty quo's uh plan on this is uh we're going to get maximum uh Community input you know I'm willing to be here on the Saturday heck I'm willing to you know as I've mentioned on NBC bar I'm willing to mention uh go to um parent meetings in the evening if invited uh you know um these are people's futures people's livelihoods the N the future of our uh the future of alam Rock uh and think uh more importantly uh you know why why why why an announcement by the first week of November and I'll just say it out loud I think that it it ensures that there is a democratic back stop so that in November uh on Election Day the people of alen rock have the you know have their right to weigh in and uh you know make a decision on the board uh whether they agree with the board's decision and if not uh you know they have the ultimate right to change uh change membership on the board and uh adopt the better plan uh and I look forward to hearing suggestions from Alam rockers I mean I've I put forward my own plan to save try to save more of our school sites and I hope in the coming days uh we find a way to uh you know make savings while saving saving more of our schools saving more of our teachers saving more of our uh equipment for our kids trusty Sheldon thank thank you uh good morning um so I'll restate a couple things that I've said at the past um board discussions on the community engagement process for school consolidation and closure um I agree in full engagement and full transparency and um there's a lot of people to get input from um our parent Community our neighborhood community and the other stakeholder group would be possible users of those um facilities so that we don't have um blighted um we don't have blighted buildings we don't have depressed um property values so that we are the best landlords that we can be um so um that being said I do you know we could do this as fast as we want I think using the parent University and openhouse models is another another really important way to get full involvement from people who are going to be impacted by this um whether or not it fits in with timelines I still believe doing it outside of when school is open is a challenge for most of our community um the second thing is I do think we should be having workshops that cater to potential users so that people understand sort of what is our footprint what is um because I think to the conversations we've had during budget is if we want to be good stewards of our financial status we have to have the dollars in hand the lease Revenue in hand to say we can keep this building um occupied we can we can drive dollars to our bottom line so if we want to start that if we want to have those dollars in hand for this budget year to potentially save a school from being closed or again to just make sure we're getting revenue and we are good uh landlords um we need to be thinking about who are the potential users the for-profit and nonprofit communities um so where does that fall into I think that's a part of the community engagement process as well it's um again thinking about other stakeholders um and then the final thing I want to say is um I I have a day job and I'm a professional uh public servant and a public administrator and um I believe in full transparency but I also believe that there are certain processes that I believe the administration is bringing us their best professional opinion about a timeline that works and politicizing it with having it be the second weekend of November I have no problem with this happening the first week of October I just feel but it doesn't allow for a full community engagement process and the last thing I'm going to say is and this is really hard to say but I'm going to say it now because there's community members and um there isn't really a way to to waste any more time but I will be resigning on September 1st from this board um I did receive a promotion at work and I am now going to be the assistant director of the city of San Jose's parks recreation Neighborhood Services and and I will be in charge of making decisions and having um a role in overseeing community grants and neighborhood grants and there are many many decisions that the city of San Jose and Parkson W are do will may be doing with Alam Rock and there will be a conflict of interest um in my current role as a deputy director in parks and wck we've created a firewall so that I am not involved in Alam rock related decisions and now that I'm moving into an assistant director role um I will be a part of those decision-making processes so um it is hard because 10 years ago I had to not run again not run and here I am again and it's Groundhogs Day and I did not um really anticipate this there's a retirement um that's happening that opened up this door uh two or three months ago and I did not know that I would um I was notified that I got the position um and it was announced this past Tuesday so I want to be fully transparent that there will be an open seat I have no political um fight what I have is a love for this community and a deep concern um over what large large decisions and impacts are going to happen in a very very rushed um time frame so given the fact that schools wouldn't be closed um or you know for a year people should know but we also need to give them the most um useful real data and also make sure that we can get these buildings to be occupied and vibrant um and deciding what is closed without having a possible user in it concerns me and that's why I think time um time could be on our our side uh but I know families if they know in October that their school's going to be closed and I've talked to families that have experienced this in Hayward and other places it's a really hard sad year and it's going to be an uncertain year if you don't know um but it's it's kind of there isn't a whole lot of win-win here folks that's I think the challenge um and trying to find um we're trying to find a win um and I think that is with looking for ways to get these buildings occupied I think we need time for that so I'm sorry if I sort of dropped um a bomb here and you'll we'll all have to figure out how you all or you'll have to figure out how you handle that but um I have been um disappointed that there's a politicizing of something that I think is very much a the professional opinion of the administration on how to handle a very um difficult sort of information sharing and decision making process thank you uh congratulations tressy Shelton assistant director very good role um I want to say a few quick comments um this is actually everybody's looking at it as a negative thing Alan Rock has been in this situation for at least two decades that I know of that they have been facing closing schools and um it's now actually it is an opportunity to reset the district and make and strengthen it for for the years to come um and in my opinion what I believe just me as a a trustee is that there will be sites that aren't even touched um because let's face it they do have the Adas and um and some will be Consolidated but they're going to be Consolidated in an effort to make them stronger to be able to bring more uh better quality programs and in doing so this will help with the learning and that's my main objective has always been the learning are the kids learning um there's was a comment that you know public comment um would be allowed it will be allowed after the presentation the meeting starts at N9 o' we do want to hear from all of you uh after the presentation I'll give another opportunity for uh public comment but that'll be after 2011 thank you um and I seen Dr John manan's hand up first go Ahad Dr I can yield to um tra because mine is just technical logistical stuff actually I would like to hear that first okay that's fine and um I too would like to congratulate uh trusty Flor Shelton um on your promotion well deserved yeah um in terms of then the uh proposed me meeting times and and dates because I know that the board has a very busy schedule um in these next few months um I'd like to share I'd like to share those now if I if I may um so July 21st is a Saturday that would be the first Community engagement uh meeting uh proposed time is 11 am oh sorry s s I apologize uh the 20th the 20th not the 21st so let me uh July 20th 11 a.m.

uh for that proposed time and July 29th Monday 6:30 for August um August 24th which is also a Saturday 11 a.m. and August 29th which is a Thursday prop post time 6:30 p.m. and for the September dates September 21st which is a Saturday again proposed time 11:00 a.m. and September 26 which is a Thursday 6:30 p.m. thank you thank you president um you know I I keep hearing this November time and I'm like oh yeah that's right right that's when the ballot is um and I think you know some of us maybe have that time right in front of us but some of us you know where our children aren't um affected uh you know our jobs we have to take time off from work and things like that we don't think of of those things like we vote because the bot's here and you know we're not planning for November we're not planning for two years from now we're not planning for four years from now so I'm not sure why that keeps coming up um but you know I trust that those of you that are here today took time out of your Liv And if we're a board that really acts on how we speak then we get to make time to listen to you all again I'm on the minority side um but board president I would uh plead again that um these parents took time out of their lives they have soccer games they have things to do um and to have them wait hours um after another session that you know already was we were told that it would take at least 60 Minutes I don't think is fair and I think this is an opportunity to really um put what we say in action and even do away with our 20 minute limit and let everybody speak that again I'm only one of um five and so that's my proposal at this time vice president K can we speak next Madame President um I just want to remind us of the process that brought us here we went through long drawn out process to finally get to this point and it involved input from all of us actually I remember my colleague mentioning that um first week in oct the uh that early October would be acceptable because she spends sign she spent a significant time at her grandfather's Ranch where there was no internet and so as a result The Proposal that I brought forward factored that in and now the idea is to continue to move the November deadline came from The Proposal that came from them which said that in November on the 14th which is the only meeting scheduled for November that would be it that's where the comic comes from it's not coming out of out of the air the fact of the matter is that this this this desire to push it from early October to November I can kept on why is it why is it why is that happening I'm glad that you brought up the ballet because it happens to be a week after the elections interesting interesting I just kept on asking why is it that this Obsession was pushing it one month out what is going to be the big significant difference and so it seems to be that's the case uh now I'm I'm aware of that interesting uh but to come here and act as if this kind of just came out of nowhere there was a dialogue that took place over the course of several months and I even factored in the comments that were made and the suggestions of maybe early October would be acceptable because of the fact that I used to spend Summers out in the ranch where I didn't have internet and then to come here and attempt to reinvent everything reality it's it's not it's it's not appropriate it's not professional I don't appreciate it um just to Simply uh speak to the crowd that's here and give them something to to that something that parish is going on when in fact it happened to be a process that was done in public the most public way we record our meetings we hold them we announce them we we talk about it right here we have to negotiate out uh things that that happen because this the only place we can do that um actually I I wasn't on board with the whole school closure of the wholesale closure of half of our sites approximately half of our sites I attempted to bring forward a plan that was a lot smaller that could let us move into it uh but I wound up going in favor of it as a result because I attempted and I I successfully did save aptitude I got the tk8 school so that more of our kids in that area have an option available to it doesn't disappear and so I just wanted to make sure that we uh that I could clarify to you uh some of the comments were made I don't appreciate them uh to make it seem as if something was done by by some one person by their own it factored in the the perspective of my colleague my colleague's perspective was factored in into the ultimate decision that was made um I just want to reiterate uh or ask uh Administration uh to lay out a framework uh that um the information examples or um topics that they're going to be bringing forward um uh in preparation of those meetings so that we know what to expect we can do our homework in advance so we can ask the right questions or or be ready to receive the information and so I would expect to receive uh a series of topics that are going to be discussed R discussed at the at the meetings those uh trusty fam yes just two yeah first of all congratulations to trusty Flores Shelton uh you know and the second just to clarify uh do we have a time for you know I if I recall uh you know is uh is there meeting set for early October you know in this list of meeting dates uh Dr alazon at the last board meeting the board approved October 3rd okay and was there a time 6:30 or something like that there was no time for that yet okay so I might ask that that that uh you know if possible you know a 6:30 p.m.

meeting on October 3rd as well thank you anything else trusty fam no not okay trusty floor Shon thank you um uh since it is good to let folks know how we've um gotten to where we've gotten um I will say given that we're all very uh cognizant of and proud of when the Democratic process works and so I'll just State for the record um your framewor the administration I believe brought forward a plan to um name schools in like a December January time frame that's what I recall and then somewhere The Proposal turned into the second week of November I don't know whose proposal that was um and and then you brought forward uh vice president ketto a framework um that you verbally shared and I disagreed with it and I voted against it so yes the will of the board was 32 to move forward with that framework but as a minority voice I am stating again that from a public process um I still don't see where parent University or open houses are a part of it and maybe that's the 21st 26th October I don't know but um I'll just keep stating that I think the minority voice can be heard um the will of the board carries on but that doesn't mean that a minority voice cannot be heard thank you uh the last meeting we clarified that I submitted at the at the last meeting we clarified that I submitted the proposal in writing it was submitted writing excuse me please no public comment thank you please be respectful the last meeting at the last meeting it was submitted and I and and the superintendent acknowledged she received in writing it was never placed in the book that's not my fault it was disclosed publicly and to continue to just simply uh disregard the facts or just selectively remember certain things is not appropriate and so it's it's we're we're devolving here I think it's unfortunate okay so um I think stop please I think we've had enough um trustee comments we're going to move on to the dwk um moving on to 2011 DK presentation discussion action development administrative regulation detailing the process used by staff to put prepare contracts requests for proposals and requests for qualification and bid solicitations and for presenting such items for the board can dwk please step up to the mic thank you I excuse me point of order you had time you decided to come in after the meeting was already started I already said you will be right after human on 2011 yes you are human that's why I'm giving you another chance to speak again after the presentation that's your prerogative thank you thank you thank you um sorry uh good morning um um excuse me can you please uh we have a presenter if you have dialogue can you please take it outside thank you go ahead please thank you okay hi uh good morning um my name is DG Sakai andanas wall Kelly I've been asked to uh discuss about contracts how contracts are presented to the board and how contracts go through the board process um so this is a quick outline for what we're doing today we're talking about today going to talk about first the power to contract uh the board Contracting process as an overview and then more specifics about procurement of contracts okay so for the power to contract the reason why this is important is because the district goes through and and reviews and approves several different kinds of contracts we'll do contracts to purchase things like equipment Material supplies Services food Transportation books technology construction energy software licenses we also do it for things to purchase property um and and also I mean for for other items as well so um what the district has is um the governing board has is the power to contract so where the power to contract comes from it's usually in a statute and for school boards they have several different statutes that they're in um it'll be in the Education Code um certain sections have been moved to the public contract code and there are also sections regarding Contracting in the government code um I don't I mean um I guess I wanted to say if you have any questions please interrupt me as we go through because I don't want to like go too fast and you guys have a question yes yes more um excuse me president the the monitor is showing there we go okay sorry I was showing the note thanks okay so um just you know just to go back on something we've done before when we' talked about Education Code I've been here before to talk about like design build for construction there are Provisions in there to talk about the board's um Power to contract for that um public contract code talks about things about purchasing supplies and those sorts of things government code for example has things regarding um purchasing of energy or when you have professionals or professional or special services okay just wanted to say just I mean I'm sorry for the little you know um hieroglyphics but basically the P to contract is basically the the power to award or ratify contracts that's what's invested in the board the PIR contract is not necessarily the power to do uh to procure uh procurement preparation of the contracts including procurement is delegated to the superintendent or staff you have that in your board policies and administrative regulations um you do review what is brought to you by the staff recommended by the staff you can ask questions about it and have that kind of input I mean but it's not normal or the usual course where you will be R reviewing the actual language of the RFP it is one thing to say yes you will do an RFP and that is not outside the norm but it is it is different it would be unusual to have the Board review every single RFP or bid documents before they go out okay so just a quick overview of the board Contracting process so um generally what happens is that the staff prepares procurement documents including the form of agreement and depending on the kind of service or um item or product that the the district is planning to ch um purchase or sell um bidding or competitive selection or direct negotiation would be employed then the staff would prepare an agenda item summarizing the background for the contract the procurement process and recommendation and then at a notice board meeting the governing board would award the contract confirming that proper procurement was Pro uh process was followed and in some some instances the statute will require that the board make certain findings like you know if you're doing an energy contract you have to make findings with regard to savings to in order to enter into the agreement so that's when these things would happen and um at that point the the board would either award or ratify a contract okay so I'm going to go to procurement was that kind of fast in more details any questions about something you want me to go through okay I actually just in terms of um sorry I just jumped in I'm you to sitting on that side and looking see can you let her do a little bit of more presentation um that might answer your questions actually it i' I've looked at the presentation and it hasn't yeah thank you um what I was in interested in seeing or discussing at some point was the different thresholds also for um you know RFP or rfqs and sure you know um at what point so just different thresholds and whether that's um in the bo that coming up it is in here yeah oh good the dollar amounts yes oh i s I looked at it sorry oh no that's okay okay so just as the background um I I put the board policy first just because just as a you know just a general overview of it understand the statute usually has more precedence than a board policy but your board policy 3311 says in order to ensure transparency and The Prudent expenditure of public funds board trusty shall award contracts in an objective manner in accordance with the law so what a lot of the rest of the presentation is about is what the law requires um as a general rule School District shall let contracts over the bid threshold so that's why we'll talk about the bid threshold later to the lowest responsible bidder or reject all bids and that's under public contract code 201111 at seek um I did want to note for that that um school districts have a particular section in the public contract code and they have specific requirements that are not necessarily the same as counties or cities or other local agencies um it it's not um the normal course that if we are required to do competitive bidding that an RFP would be sufficient because an RFP involves um criteria other than just the price because what normally what we're supposed to do is the assumption is that whatever we buy if we buy um a b or c they're all of the same quality it's just a matter of the price I'm not saying that that's how it actually is in life I'm just saying that that is the theory behind competitive bidding okay so bid thresholds okay for the purchase of equipment materials supplies Services except for construction services and repairs including maintenance but not Public Works projects the bid threshold for uh 2024 is $114,500 okay and I have an aster by 2024 because every year the um superintendent of Public Instruction annually adjust the dollar amount when this statute first went into effect like I don't know like 20 years ago or whatever it is it started at 50,000 we're now at 114,500 I think last year it was like 109 and change so it does go up um during lean years where there was a recession it would go up even a couple hundred dollars if not thousands so this number changes on a year-to-year basis but for Construction Services um the bid threshold is $115,000 and that doesn't change from your to year however I did want to note that for construction um this district has adopted kupka which is the California uniform public construction cost accounting act and that has increased thresholds um for example where if there was a bid um less than $15,000 we wouldn't have to bid it we could just negotiate a contract but under Cupa we're allowed to have a no bid up to 60,00 ,000 for informal bidding there's um there's a procedure that's not quite the same as formal bidding under kka that anything over 60,000 but under 200,000 would be informal bidding um it just it's 10 days notice um it's still to the lowest bidder you don't need to put it out in the into the community but you could put it out to the trades in the trade papers and it's just 10day turnaround or um if it's over 200,000 it's formal bid which is the same thing as the over 15,000 before formal bid includes notice to the trades um advertising in the newspaper and awards to the lowest bidder um just want to let you know there's stuff in the legislature up before the legislature right now to increase these thresholds for kupka the 15,000 nobody touches that but for kupka they're looking to raise it um I think they're raising it to 70,000 in the informal bid they're going to split it up into two different ctions and a formal bid I mean please I can't really remember it correctly but it's about 220 it's not that much more but I just wanted to let you know there is something in in the um legislative um line right now where they're looking to raise these prices is is that kind of what you're looking for Tristy yes and then hopefully we'll talk about so what what can be done under the threshold how should that be handled um yes that okay can I can I ask something yes sorry um and and we might be talking about it in the future uh slides but um I see the thresholds for anything related to construction and um you know equipment materials and things like that are we going to be discussing thresholds for resources Services other contracts for our okay so one thing I did want to say is that as a default and if you want to make sure no one ever complains about it you can do lowest bid and services except for Construction Services if you notice is part of the 114,500 so if we are talking about other kinds of services it could you could have it bid at the 114,500 but there are certain types of services that maybe you don't want to do the lowest bidder and I mean I'm talking about it later on but I'm just saying right here for certain types of Professional Services or special services you may not want to give it to the lowest bidder there may be other uh qualific ation you may want to consider and um so it doesn't have to be under 201111 this is this whole bid thresholds thing is basically um public contract hold is the default it's the general rule thank you you're welcome okay so there are exceptions to competitive bidding um one of them of course is being below the threshold um Child Nutrition um it is still bidding but they have Federal rules the threshold are different I don't know that you want me to talk about it so much but it's like 50,000 and uh 250,000 and there's all sorts of different we're not here to talk about Child Nutrition fors um and one of the other ones is like I said professional and special services and those are covered under government code I put the statute there in case you're curious another thing that's not subject to competitive bidding is emergencies but of course the board would have to declare an emergency first in order to to do that um technology has a RFP which they call competitive negotiation where the board would make a finding to use competitive um negotiations for technology um there is lease leaseback design build and also piggyback contracts which I could go on and talk about for a long time but that's not really the purpose of what we're talking about for today okay so exceptions um yes um can you go back to the other one to the screen under emergency do you have any best practices or something so unfortunately we went through a a very big issue turned into a real complete disaster because somebody did some stuff during an emergency and they clearly didn't know what they were doing it took led into all kinds of Investigations a complete disaster are there any best practices that you're aware of where we can make like a checklist or something where people have to go through a process and saying okay it's an emergency but it doesn't mean it's a free-for-all or after the emergency you have to do a ABC and D to be in compliance because that that was a real headache and it led to a lot of problems all because I guess this individual claims that he just wasn't aware yeah so actually there are rules regarding um emergency it's written to the statute um there are so there's certain so it depends on whether or not um if this is going to be like a public works where you're fixing some facilities afterwards or not um there's a general rule about emergency under the public contract code that's in the general part where you would actually need to also get the approval of the the county superintendent that it was an emergency and then thereafter you can contract without bidding I've done it I mean look we all have emergency someone drives into the building there's a big you know fire or there's um rain that comes in and floods everything there's certain things you probably need to do to make sure that the building and the people and around the school are safe those sorts of things we can do then we probably get it ratified um but for things where you can have the time to bid it those generally aren't considered emergency um under emergency that's not under cupka because kupka has their own emergency procedures you only need to make the board would need to make a finding upfront of emergency and then um you don't have to make another Finding but under cupka if you're doing um repairs to a building per se and it's under emergency you would have to make a finding each board meeting that the emergency still exists until the contract's completed um so like I said cupka has different rules like technically you don't have to go to the superintendent of schools in order to ask them for permission to find uh emergency um I know some County county offices still require it I'm not aware that yours does but um you know you you you don't have that step to do but you have the step of having to make finding every board meeting so in answer to your question yeah there are a lot of procedures um if if put BR together a checklist I mean because I know like your purchasing departments and stuff they have checklists for different sorts of things we could always help or assist in preparing checklist for these sort of situations I get questions like you know the five minute phone call to say like hey is this still considered emergency or not I do that a lot that's that's often what I I'm talk to people on the phone about so like the first check list item would be call yeah know I mean actually a lot of times maybe the first thing is that you have to schedule a board meeting to make the planning of the emergency right when can everybody meet in order to do it yeah I was just uh imagining that there sometimes we get these like uh handbooks or something like that that give you some sort of guidance that's to that's obviously very like high level stuff but if there was anything out there for staff who's not been in education uh then that would be that would be helpful yeah we we we have checklists for certain things and I don't know that we necessarily have one specifically for emergency but we've given trainings and and stuff for emergency as well thank you you're welcome I do have a question um he just mentioned that there's handbooks yes would you happen to have one available and if so could you pass one to the board and we make C kind of I mean handook specifically for emergency yes so that we will know what the process should be um I don't have a handbook per se just for emergency but then we have done presentations that we can put into a checklist for you pretty quickly okay I guess I just wrote down the design code so I guess I'll look that up as well thank you yeah than you anything else no okay so um I was asked a question about how do we handle things that are below the bid threshold so this slide is giving more detail about that so if it's below the bid threshold clearly competitive bidding is not required um and the staff is allowed to negotiate what's called like a soul source contract it it gets kind of confusing because people confuse it with soul sourcing with materials where you name a brand in in the bids that's not what this is when you say soul Source contract it means you only went to one person to enter into a contract you didn't have like a big RFP or something like that where people can um all put in um and I just made a note here that even if you are negotiating directly the conflict of interest will still apply so it's not like because it's um a s Source cont contract you're giving it to your buddy I mean it doesn't work like that um and also so the main idea being for things that are below the threshold or things that don't require bidding the code is a statutory minimum so that means that the the the staff or the district does not need to go and bid it however districts can require put into place um procedures that are more than the minimum so I've had several situations where districts are like well I don't have to be at all but I'm still going to do an RFP because I think an RFP is a more transparent process and allows for more competition and um again it's a choice to do that one way or another there's no wrong in it um in in doing that sort of stuff so that's often times where RFP rfps come into place um because competitive bidding is not required because like I said before an RFP is not the same thing as competitive bidding unless your RFP says I'm awarding based on the low lowest price only okay so I wanted to talk about the Professional Services um exception only because there was a case about it and then so um there is a statute in the government code that talks about Professional Services in the sense of like for construction it's the Architects the engineers the construction managers things that are environmental that doesn't really help you for things that for other school things right um but there is also a government code section 53060 that says anything Financial economic accounting engineering legal or administrative M matters that is considered special services and no RFP no bidding is required however you do want to make sure that the individual that you're hiring is qualified right how you do that if you just ask them to turn over their their um you do by references you do it by um them turning in some kind of background or CV on their firm to say that they're qualified you make that decision um there is an exception specifically in 201111 for Professional Services there was a case that came out about two years ago that said even if you know because I I read to you there's like Financial economic accounting engineering it could be outside of those fields it's usually things that um are not available publicly like say through your County Office of Ed or through your office already if it's not available through there then you can go and do special services and generally you're looking for something with specialized knowledge training or skill usually of a mental or intellectual nature but it doesn't have to mean that they they have a certificate or they have some kind of degree doing it so um can I yes sorry and the conflict of interest rules apply to this as well yes conflict of interest rules apply always and you know I mean again because when you have situations where I know people are worried that if you don't have competition or if it's not a open process for that that that um that it means it's being given to like you know their their best friend or something like that and but it still does apply so um regardless that shouldn't be an issue again I mean when we do rfps we put things in the language that it says like you know disclose any potential conflict of interest or you know um this contract's going out and there's no discrimination involved in it we will put language like there in that to you know to make sure that it's understood but you know often when you don't do a formal RFP that's not it's not necessarily written into it and then not to derail the presentation but I think it's very important um if if uh we believe that the conflict of interest rule has been broken um what is the steps if you can quickly or maybe at a later date provide yeah it's it's kind of I mean because there's actually like three or four different conflicts of interests that categories of things sometimes if it's a board member U you know they can recuse themselves from the vote so it might be as simple as that sometimes maybe the contract can't go forward or the contract might be void you know um that kind of situation it's it it really it's a factual sort of thing and it depends on what statute you're going under because sometimes it's not really sometimes it's not really always specific conflict of interest but it might be the appearance of of um of having some kind of favoritism which might be the issue it just depends under what statute that is and actually the legislature did um amend the conflict advises like the ones that you guys are probably most um aware of is 1090 because that's you got to do your form 700s every year and that's because of 1090 they amended 1090 to talk about situations where if someone is a consultant early on can they then bid the project later on and they laid out the the steps in which they can do that because um there is a review by they're I don't know if they're like quazi governmental but it's the fair um political practice commission and what they provide is advisory opinions so it's not the same thing as presedential like a statute or case but if it should go to the next level um it's pretty like that the court will give precedence to it or it be persuasive to a court maybe not precedence but it would be persuasive to them and I think basically what happened is they codified things that were in certain advisory opinions that have been going through the different years and being developed and then they put it into a code this past year thank you so um examples of professional special services I don't know that this is super important I know there's a lot of them are construction related but you know like we could have food service we could have security and traffic Consultants um there's a lot of different ways that you could have special services I think like for security is interesting because um if you are put if you have like the surveillance system and that sort of stuff um that's not necessarily special service if it's just the cameras but if it has to be like security guards they can be special services it just sort of depends Okay so um procurement for competitive selection so I kind of talk about competitive selection it's I'm trying to like there's so much Anonymous terms about that so to me competitive selection is not the same thing as competitive bidding because you're selecting something other than just price so it's usually used for qualifications bu based selection processes and the evaluation criteria is established by the district so that the contractors can be and I mean contractors in the broad sense not construction contractors people who you have a contract with is what I mean by contractors may be scored or selected in an objective manner um sometimes people call this best value um sometimes best value is defined in the statute but I think people refer to using an RFP a lot of time is picking somebody based on best value so we're going to discuss that a little bit and um and just I wanted to know in these selections the contract may not be awarded to the firm with the lowest price depending on the situation you might might have to explain why but it's not required um and you know because we asked this before professional and special services have no bid threshold so if you're putting together an RFP and you say like hey for Architects I'm going to do them only as an RFP it doesn't matter if their contract is $5,000 or $50,000 you still got to do the RFP if that's what the general rule is that's what it means by no bid threshold if it's for Professional Services so again you you're not necessarily required to do an RFP for um the exception to competitive bidding but if you are going to do it it should apply throughout the whole thing or I do know some districts will say like hey for um for Professional Services less than 50,000 we're not going to require an RFP they'll put it like they'll put it in their board policies or their administrative regulations that that's what they wanted to do because there are a lot of contracts and if you guys went through everything it would take a long you guys would get no other business done okay so competitive selection it kind of breaks down into three different types of things the first two is sort of like a two-step process and the last the last one is sort of will combine it together and RFQ in this instance I'm talking about a request for qualifications um and then it's uh it results in a pool of pre-qualified Consultants um sometimes you know we use it for Bond the Bond program but you can use it for other things it doesn't result in a contract usually um the district would need to take addition an additional step to award a contract either a formal RFP or an informal request for a particular project where they end up in a contract then the next step with that would be the request proposals like I said and this would result in the award of a contract at The District's discretion because you know just because somebody put puts in a proposal doesn't mean and even if it's the only proposal it doesn't mean that you have to accept it you can go back out again um we also have a request for proposals I mean qualifications and proposals instead of having a two-step process where you make I mean sometimes for the RFQ you make a short list right that's what the pool is and then you only go to your short list for your RFP the RF QP process is just like you narrow it down from everybody and end up with one person that youw the contract to so you don't have um like basically um a lot of time it it makes the process go faster okay so the thing about competitive selection is that unless it's required by the statute there's no mandated requirement for what goes in an RFQ and RFP so I think you remember when I was talking here before about the design build contracts it does say what goes in the RFQ and it does say what goes in the RFP it talks about the process you need to follow in order to do a design build contract for most things like for an architect contract there's no requirements about what goes in the RFP or what goes in the RFQ and there's no definition about what the qualifications are that's up for the district to determine um generally the process should provide qualified contractors with a fair opportunity to participate in competitive selection process stimulating comp competition in a manner conducive to sound State fiscal practices emphasizing the elimination of favoritism fraud and corruption in awarding contracts so that's the fancy words for what the intent is but you know we want to we always want to have a fair process in order to go and do this and um when you're putting get an RFP then you might want to think about whether or not um if you had to review it whether or not it's been applied consistently as well um what you generally are doing is you're identifying significant evaluation factors and you could have the relative importance that means you know when you wait it and we say like say uh price is 50% and then experience is 30% um the people who work on it is another 20% so that's how you have 100% that's what we talk about about putting like weight or in some situations it might be more important about the experience the experience would be 50% it may be price to be 10% and you put another other things in there that you think are important um and then it provides provides reasonable procedures for evaluations of the proposals like we'll say like here this is the criteria we'll go through a committee maybe we'll have an interview you know and then it presented to the board you know recommendation will be presented to the board that's kind of what we're talking about in terms of the procedure um and we usually put in language saying like hey you know um we're doing this because we want to award a contract but we're not obligated to award a contract okay what be included in these searchy documents you'll start out with a general background probably of the district you would put the project description um when I say project I just mean whatever the contract supposed to be about like you describe what the contract supposed to be about you'd want to write down what the Consultants what kind of qualifications are you looking for um what are the scope of services you're looking for you know so they can say whether or not they can do it you'll have sub middle requirements um hey I want five copies of this and 8 by1 you the font can't be smaller than10 um or I want it on um a flash drive um schedule of events where you would say like hey this is when we release the RFP this is when we're going to make our decision this what we'll do our interviews and this is what we plan to award it subject to change and then the form of agreement is something that attorneys always we kind of recommend that you include it you don't have to but it makes it easier because for these kinds of contracts um when when you competitively bid it they cannot um haggle over the terms of the contract if they don't like the terms of the contract their bid is considered non-responsive and they're done but when you do negotiated contracts they they will include things that they'd like to change in the contract that's that is a difference and it does make the process go longer okay um so we've talked before I said like you know what is best value if it's not defined by the statute uh best value is a value determined by evaluation objective criteria um best value determination may involve the selection of the lowest cost proposal um and the objectives of the project or selection of the best proposal for stipulated sum or you know you're giving me this much more for the same price that somebody else is giving me or a trade-off between price and other factors for example you know a lot of our best values will talk about technical experience price Fe fees functions life cycle costs or the proposed team past performance Financial strength of the vendor or litigation history you know with districts um and in this sort of um evaluation criteria can be either weighted like I said they can have a percentage or a point score or it could be past fail so this slide is sort of talking about the differences between bidding and competitive selection I think I have said some of it but you know I thought it was worth reemphasizing so RPS considers factors other than the lowest price um so it's it's sort of a um it it's a depend situation um qualification SE base selection is not subject to bid thresholds um RPS don't need to be advertised but again you know how I said that um the stat the statute is the minimum some people still do advertise RPS because they want to have more people um reach more people in it um RPS allow for an interview option you're not going to generally have that option for a hard bid uh respondents to an RP are allowed to negotiate in terms of the contract that I mean it'll drag on the process for um several weeks probably I mean I always tell people plan for at least a month if you got to negotiate you know before you can get into contract and then and RPS don't require bid protests or appeals but they can still be written in like I said um there are differences between what's required by Statute and what's not any questions about what I've said thus far okay um and then this is kind of like sort of the last really substantive slide regarding RP so some statutes require request for proposals and then like I said there's the technology which is competive negotiation least Le back in design build technology might be one that you're kind of familiar with but it's not just like normal stuff that you would buy off the shelf these are for things that aren't off the shelf and the reason for it is that a lot of times in making a decision about what kind of Technology you want to purchase um you have to take into account other factors like is it compatible with your current system um what is the longevity of the vendor you know what is their servicing history in in going through this sort of stuff um and in doing that sort of stuff for technology you can't include Construction Services so oftentimes you'd have to if there's like pulling of wires in order to install the stuff you'd have to have two contracts but at least the technology portion can be done as an RP which I think the IT people are kind of happy about because I know they hate trying to think that they have to get it only based on L price um these statutes have requirements that aren't in other things like um lease lease back in technology require advertising you're not required to advertise the um design build um and they have certain mandatory criteria like they'll say like price and um qualifications and safety are required to be considered and that there needs to be board findings made when awarded in the contract um like I said before like if you didn't award it to the lowest price why or you need to make a finding that whoever you awarded ing it to was the best value and that's why you're aing it to them um and like so in each of these situations the governing board approves the procedure as provided by the statute but not necessarily the form of RFP like you're not going to go through and say like it needs to be written this specific way I mean I think you guys have communication with your staff that if there's certain concerns that you have to be part of it it can be communicated to the staff and they can include it in it but it's not where necessarily you have have to approve the form of agreement before it goes out you are in effect approving it when you award the contract so here's the point where I was asking if there's more questions and I'm sorry I you know I work with this all the time I'm actually kind of excited about contracts but I know other people aren't and you know I've been doing this for a while so sometimes for me in my mind I made the connection but maybe I didn't so um I do have a a question yes what are the most frequently ask questions after you do this presentation if we can run by those first um I don't know that I get like frequently asked questions regarding it I mean it's that's why I had that thing about summarizing the differences um the thing that I didn't talk about is uh the piggybacking thing which is also an exception to competitive bidding and that's more like when we have you use a contract from another school district from Cass the department of general service or even from another through your membership as a jpa and that's more like um bul buying because that's what you're inv invoking although you're not buying in bulk somebody has made a contract for purchase by bulk so you can get benefit of the better price um but um what else see people ask I don't know people are usually kind of punch weary when I get to the end of the thing and um because there's just usually so much information in it um you know there are things that what I didn't talk about per se you know a lot is about the board resolutions so I mean the board policies so you have already board policies regarding bidding and Contracting in there sometimes they should be updated um if you want to use but you don't always have to do that again there's another way that you can also do things that people delegate Authority a lot using resolutions which are a lot less complicated to change than than board policies and administrative regulations um administrative regulations are usually just further clarifications or more procedures of what's already in the board policy so um and again generally you want to follow what your board policy says I mean you guys have some specific things in your board policies I think based on um what to me appear from past practices I mean you have some very specific things about construction management in your board policies that I don't see because gamut or um csba they'll have like General um board policies and that a lot of people adopt and they just do that but I think what you guys have done is you've also sort of clarified certain things and many things that's been important to you and you've added in there um you know for Cupa if they were to change their thresholds I would suggest or recommend updating those um you and again I've worked with your purchasing departments and I know that they have checklist of things that they need to do but you know again we can always work with people to do trainings or reviews checklist and those sort of things too I'm so glad you said about updating the board policies and um I agree that should be done at least every two years if not more frequent on certain items yeah because it doesn't change all the time you know not there's not a change every single year but yes thank you justy Shel thank you um I just want to thank uh dwk and the administration I had requested this steady session um a few months back as we're kind of going into some unprecedented um territory with in terms of um whether it was looking for an operator for the old moxa building or what we're going to do with buildings and what and and just other things that um it just seemed again sort of like to just bring it above board and so so the very last thing that you and President Chavez were discussing was sort of what I was thinking the next steps would be or in terms of the administration like the main question I had was are all the board RS and policies um reflective of best practices right and you're saying well it's like gamut and this and that and so it's just sort of The Next Step I would hope would be just identifying are there any things you know that need to be updated are we in you know following best practices and and it could be 100% yes right or it could be here are some um recommended changes we need to do and then um I do think there's some there's a question in my mind about how Professional Services is not subject to competitive bidding and so it's like so how how do we handle that and is that very clear on how we handle that because I think past practice versus future practice in terms of um the I I know the past administration did do formal bids for things that were under um that could have been Soul sourced right you know and so we we have done that right we've gone above and beyond the the floor which is good right but I think the question is does this Administration or does this board you know want to not just be the floor but kind of Identify some sort of ceiling where we have higher expectations right so yeah um so those are the kind of things that and yes you just like gave us a lot um and so I just wanted to sort of Chip Away sort of the things that I feel are the ones that can are a gray area and there are things that we would want to just maybe just clarify maybe not fix but clarify yeah and let me just say oftentimes because boards will give instructions that aren't formal board policies to staff um when you do hire people for Professional Services um they usually work through our office we've given them templates to start working with and contracts for them to provide in the situation that includes language in that that could that could be used for the situation so it's um this is just me from my knowledge of working with people here in in in this District they do they do do more than the minimum of what whatever is in the board policy so I mean I I can't say for everything because I don't work on every single contract for the district but I mean in a lot of my experiences with them they do ask us we do provide them we have discuss about what's in it and what the district's wants and needs are and we'll put those things together for them you know um that kind of stuff so it's not like it's without I mean even if there's no fixed mandate I do know they do go above what the minimum is yeah trusty thank you um and in addition to congratulating uh Andrea Flor Shelton on her promotion I want to thank you for bringing this uh because you know these are the things as we're bringing in the new superintendent and these changes within our district that we want to make sure that we just get better in so thank you um Andrea for your leadership and um I look forward to continuing to work with you as a partner in the community um and so yeah just with that um I think I have minor questions that I want to dig in and so maybe I'll um schedule some time or ask Dr anasan to help me um schedule some time so I can ask those questions and dig deep so we can move forward with our audience yeah thank you thanks um you want to speak uh trusty can um Ju Just wanted to we've I get it there's uh board policies and the that's we've uh in the past because of issues that elmrock has faced have gone like above and beyond for a lot of stuff that other people or other uh districts didn't do um are we precluded from that in any sort of by any sort of uh legislation or anything like that or any code because what for example when we go out to get um law firms or things like sort we'll say hey bring everybody and then we're gonna have everybody interview so it's a very public process and then we actually even vote and then we you know go ahead and project the votes was a response to a a very difficult time that Alan Rock went through and so are we precluded from doing that uh by any sort of code I don't think you're precluded from doing that but I think that sometimes I mean this is just a thought because I know what you're talking about um when you're doing an an interview for a position in Open Session um yeah it's very transparent but I think sometimes it makes it difficult to discuss the issues regarding things sometimes um and because it's again it's not just and um it's beyond there's like it's a public record at that point you know I mean it can be difficult in having those sorts of conversations that you might need to have that would be better you know if if you had it um separately you know or you know for some certain things too like certain districts they have committees that work on things where like maybe not the whole board but a couple board members are part of you know and you know depending on how many board members that may or may not be subject to you know Brown act too but um yeah like generally when you H when you do that I mean there's nothing prohibiting you from doing that but there's just other practical things that come above that that are a consequence of it you know everything has its pros and cons not illegal uh might being uncomfortable but yeah well thank you yeah my good yeah um does Dr alasan do you have any more questions or okay um anyone from the staff okay I just want to make sure I cover all the bases um thank you very much for a very detailed presentation and now moving into yeah uh the public comment uh again I am now at 1022 gonna allow for public comment on this uh does anybody want to speak okay so first one please step up to the mic hi hi good morning my name is Victoria I'm a parent at adant 2 um and I think as you're thinking about these closures I think you need to give us a little bit more guidance you had mentioned that there's already safe schools I don't know what that means if you already know that there's going to be certain schools that are not going to close I think it's um in your best interest to let us know so that we're not up here trying to fight why Atlanta 2 shouldn't close right and I know you have said that some schools will not close but I don't know which ones they are so if you can let us know guide us a little better so that we're better prepared to uh provide the commentary that you need thank you thank you next hi good morning my name is Dina Lopes many of you know that I am a teacher in the district but uh I come here as a parent I am a parent of a molum student I am a parent of two oala students I am a parent of a special Edge student I am a parent of a student athlete I'm all of those and so my comments today are meant to be the voice of a parent but 25 years of teaching it gets a little blurred so two things that I hope you would uh consider hold meetings in other areas of our district because we have a lot of families who they can't get over here so if you really genuinely want to hear from everyone would it be possible to hold a meeting in some other area of our school district also please please please work to not put us in a situation where our sites are pitting against each other I've seen this happen in the past when we were getting bulldozed by all the charter schools let's not let that happen this should be a time of reflection I've lived in this community for 25 years my daughter went through molum Okala and is moving on to high school and I would not have it any other way our community does not know the beauty that this District holds our community doesn't ever see this they only ever see this side of this room and it's hardly ever a pretty sight and I apologize if I'm disrespecting anybody with this but why does our community not know about the wonderful dual ersal programs that we have why does our community not know about the amazing Sports championships and I'll be in Okala moment right now they don't know they don't know that our boys beat Valley Christian they don't know that my daughter beat cross country with schools from here to Gilroy they they don't know those things why do they not know about all of our amazing diversity and inclusion work why do they not know about the amazing bands that we have we're sitting here you need to reflect on why we are where we are enrollment is declined for multiple things but one of them is the lack of importance you put on them seeing this versus this so let's fix our enrollment and a lot of that is in the hands of the people who sit up here who don't care about our district I'm sorry I've seen it year after year it's all about the political change it's all about taking a seat in a district where you don't think our families are educated enough to care and that needs to stop thank you good morning Veronica Talton alamro employee and Resident thank you um for allowing me to speak I'm going to share words from Marian Wright Edelman when she gave the Stanford backl address in 2017 the greatest threat to America's national and economic security does not come from any enemy without but from our failure to invest in and educate all of our children use your own citizen power your voting power your individual power and speak up to rest our ships of state from that small group who recklessly jeopardizes all of our futures and profess values to a personal gain and greed she ends with a prayer oh god of black brown white and albino children and those all mixed together of rich and poor and in between help us to love and respect and protect them all God of children who can walk and talk and hear and see and sing and dance and jump and play and children who wish they could but can't of children who are loved and unloved wanted and unwanted help us to love and respect and protect them all with everywhere we go and everything we do and in our actions recognize that God did not make two classes of children he didn't sort them by faith or color or income they are all sacred and I stand for children today and pray that the superintendent who was selected for this district will do so as well thank you you board my name is andreus and I'm a parent adante and I wanted to take some time here just to kind of set the stage with the big decision you are going to make for four districts the superintendent as well as the closure of schools and as Leaders don't forget that your role is not to authorita make the decision it requires listening to stakeholders and Gathering stakeholders so I want to know what is your plan to engage the community As Leaders you are part of making that fr framework what is that framework that you will use to make the decision how will you engage parents I heard um board member I I forget your last name say I'll meet parents where they are where are they they are at schools they are working parents they need predictability on when you will make it these and when you have the discussions you cannot claim that you are engaged in the community if you don't have that mindset because if you're making decisions based on what your schedule's align to what how fast you can move then I'm telling you you are not making the right decisions so I along with all the parents here deserve a plan on engagement especially for the school consolidation right we you are here to s so a schedule a plan stakeholders and voices that's how voices are heard so this obviously is a one-way dialogue where is the two-way dialogue thank you good morning um board members and uh superintendent we talk about engaging the commity we've known about this for the longest time we're rushing to make a decision and the parents are really frustrated because there has not been dialogue you flip to the other sidea this is where I'm supposed to be sing my students but I'm making a consci decision to bring them to Alan Brock they started in December they've engaged a committee of 23 members advisory there was a they ensure that there is one parent from every school on that committee and there uh timeline is very clear they will meet on a monthly basis have the information engage in dialogue have them come up with the recommendation but the recommendation to the board will not be presented until November at which point time a decision will be made in time to put their um schools the parents know who's going to be impacted it's not a wash it's a process where they have actually engaged the people who are going to be affected when I hear about we going to have this timeline this timeline that being suggested is the board timeline it never request to engage the parents over here what timeline are we okay with a uh coming with a decision in December in January if you engage the parents and parent says I can wait until March 1 then let's do it in March 1st not assume that need to make a uh that's unnecessary decision with an accelerated not engaged process so they meet they have uh representation from the schools and there's a website with all the minutes and information that's being used to make a decision that is an Engaged process model it don't reinvent it okay we don't have a whole year fine exate it compress it thank you very much good morning uh board members uh my name is R uh I've been a parent of vente since the Inception of vente almost uh it's going to be 20 years next year this coming uh Academic Year um both my daughters my oldest daughter she uh was a second class to graduate and she now lives in San Diego where she graduated from UC San Diego and she works with uh dreamers and do students um my second child she is in her second year at uh San Francisco State University and um and my son is currently in the in going on to the fifth grade I just want to piig you back off with some of the members already said in the community so I won't repeat a lot but again when it comes to um involving the community with an important decision like like this we need to follow the model that you already have here in the district with the alcat communties where you go out to the school communities and you get the info from the parents and that's what we need to do second thing when Eddie was talking about a board like Bara have we need to do that because there's so many parents that have so many talents as far as finances as far as planning as far as just BR it for the community we need to create another Advisory board so we could do that so we can assist this board and the last thing I want to end with this is this is that my dad May rest in peace who was a great Community uh servant in this community as I I am as well you know and um he used to say [Music] know we live in a society where it's easy to complain yes we're here to complain because we're emotional about our schools but we're also here to find Solutions and we're willing to work with you please hear us out good morning my name is D gonalez I am a parent of two Al Brock students a community U member but also an organizer I am here not because we don't understand why the schools are closing we do we know that there's a deficit that way that you're running this process it's not okay we such a short amount of time we're doing meetings special board meetings on a Saturday at 9:00 a.m.

where you're tatting people on giving their comments based on they didn't arrive early enough because they couldn't how how dare you say that there's people out there leaving their kids finding babysitters trying to be here because we this matters because our Al school districts we care about we are here because we want to express because we want to keep it open and our families educating up when these decisions are made our families stay here my daughter just lost an aunt yesterday I should be there with them but I came here because I know this is important too because I have a village there that will support them but if I want to be here then I'm not here because I didn't want to is that the message that you're sending your students your parents out there because I'm not okay with that we should find Solutions we should do an engagement we should have a process where we're thinking what what's cool make sense to close or not how are we going to make sure that whatever schools are closing we're actually using the property to bring Revenue to our schools what bonds measure policies laws can we all work together to make sure it that's it in state level and bring more money in here that's what we want to hear when we hear school closures what we want to hear how it's not going to affect our students and our families we're here to work with you to be able to create Solutions together we're not here F because we care Al Ro we care about our students and we care about the future that it's holding thank you hi my name is D and I'm also a parent here at Alam Rock um you know I attended some of those facility meetings back in 2021 online because it was all strictly zoom and you know that was fine getting the intention but you know parent engagement wasn't actually there I mean after I looked at the Bara model and found out that they had a representative from each school I was amazed I was like Wow and they're working with a a law firm to to be the facilitators for this you know our parent engagement were maybe two or three parents and we actually have I believe more students than Evergreen so where was the parent engagement you know yes it was Zoom yes it was Co but we need the parent engagement in part of this you know that's what I'm not seeing having a meeting on a Saturday at 9:00 a.m.

is not in the summer is not engagement having a meeting on Friday the day after school ends at 7 pm is not engagement you know I was getting text messages I was at a pool party I couldn't come you know so that's that's what we mean by parent engagement yes I know under the brown act you can do a 24-hour notice but just because you can doesn't mean you should we need engagement you know I'm I'm the one bling on Facebook I'm the one telling people hey I'm I'm standing outside hover during summer school hey you guys there's this stuff coming up are you coming to the meeting are you coming to the meeting but I'm doing that you know um I'm the one how can we hire a superintendent the first to start September 15th by the time the contract is sign start October 1st they're going to be the face of the district and the first thing out of the mouth is here I just started I have no idea what's going on but we're going to be closing all the schools where is the of this new superintendent we're hiring for a reason they don't have a say but they're going to be the faith and I think that's very unfair to that person who's going to be hired we need more time thank you thank you uh my name is Christine viel and I want to apologize first for speaking over uh you all and out of turn we were afraid that that was going to happen at some point and so we felt that there was going to be some need to to represent um how important it is for us to hear from you but I do want to apologize um and I also want to apologize to our contractors who came and did that wonderful presentation um I apologize for speaking over you but I do not apologize for what I was advocating for and that part is um we've been in the district this will be our 15th year having uh my four children in the district um live a Stones throw away actually from this building um and we do have um our children here representing because they are part of our fabric they actually come they know this is what we do we're building them as the Next Generation to be civically engaged because it's critical and that means we're here we're ready to be partners um they don't love it two of my sons miss their football games this morning um but they're here to participate and so I think uh yesterday there was an NBC News and N tundo news that went of course the clips that talked about collaboration were not put in that um but I do want to share again with what we did talk to uh NBC about and we said we're actually here you have a group of folks who understand we have a problem a couple people have said it already we understand what budget budgeting means we all are dealing that in our own homes right now with inflation and salar not growing we know how to tighten budgets up but we want to be able to do it together um and we have ideas that we think could make sense so I do appreciate board members who have either responded to our emails or reached out to us and said I'll come and chat with you and we hope to take you up on that because do see you as the people who can lead us into a better space um alongside advocating together not against but I think what is important to recognize is if folks are not engaged and felt like they're put in a corner the first reaction is to actually push back harder that's not where we want to be and we hope to collaborate instead thank you looks like I'm going to pull up the Caboose here my name is David Williams I'm a parent at adante uh 17 years ago my wife and I bought a home in this community a couple reasons but you don't need to know those now the biggest part is be three years before we even had our first child I did a project over at Okala whoever the yala lady is well we worked on the fields I just got some gloves I got a wrench and a hammer and I went over there and helped when they built the new place place the thing over at arante I have any kids there went over there had a pair of gloves do you need some help yeah and I help I worked all day long all right it is about Community it is about leadership leaders lead they don't holler at people they don't send Advocates to come and try to hack at people leaders lead because what they want is to help the bigger aim of everybody if this board is going to truly do its job you have to lead by example I don't recall seeing any of you at any of the events this year cross country and remember I'm a coach so I'm going to say these things wrestling any of these other sports I don't recall see any of you there but you're making decisions about what the community and what's going to impact these kids these kids see it they're going to talk they're going to go back and tell about every last one of you you may not like it but your inactions or your actions are the biggest statement to these kids it is about Community I told Dr Bower I may not agree with you all the time but I am here to work I am here for my Community this is my community our black and brown children need to see that we care thank you moving on to uh item uh 301 announcement and public comments regarding items to be discussed in close session government code section 54957.6 Dr alasan do you want to read it out item 3.02 recess to close session the board will recess and close session at approximately it's 10:43 now so on that time open session will resume at conclusion of close session 3.03 public appointment uh employment title interim superintendent and principal and 3.04 Public Employee discipline dismissal and release Madam president can I ask for a five minute reset yes we're going to have a uh let's make it everybody's uh over there at 10:50 that'll give you seven minutes thank you e e e okay that b can you hear us smile yes thank you okay so we're back at 11:48 um Mr too can you please uh read out the close session thank you board president on a motion from truste or seated by vice president Kinto the board unanimously approved the employment of Sharon Brown as the ex principal of Okala middle school there are no more items to report from Clos session thank you anying a June

I've worked for the IRS and I have owned my own business a owner operator of an Avis Rena car so I've had some experiences that are broader than just the ministry piece I did attend Greenwood High School graduated in 1975 um I was later elected to the school board at Greenwood in 1994 served there also on the center uh central 9 uh governing board enjoyed that quite a bit as well I've done other uh leadership roles in the county United Way of Johnson County um leadership Johnson County and the Greenwood Chamber of Commerce that's a place where I met Denny French that's the name that you probably are all still familiar with Denny was superintendent and we served on the board together at the chamber and one time he was explaining about they were getting ready to replace the uh basketball court and of course you know how it is you go back to the Glory Days and and um I told him I said oh that would be so nice to have a piece of that court I um I had one of my best high school games on that floor against if you remember John Richards the 7 foot any of you am I that old oh gosh s foot tall player and he was guarding me and I scored 17 points and I said Denny if you could get a piece of that floor I would love that sure enough he did U he did present me with one of those this Doug this is your twom minute that was your two-minute War okay here goes last last portion um governance style I've served on a lot of boards across the years and one of the things that I do not do is micromanagement style if that is what this is just take my name off the list I I've seen it I can't do it the style that I believe in is one that's decisions that are related to an organization's mission and vision and I think Center Grove has excellent uh done excellent work in uh developing those I've driven School Bus uh here uh as a sub for um three years and um everything I do I try to thank you um up next Lydia Brown hi my name is Lydia Brown I'm a c girl graduate I attended from kindergarten to 12th grade um I have three kids that are now school age my youngest goes kindergarten this fall um I also have a daughter with special needs so I can bring that perspective um um I have a degree in accounting and finance with a history of auditing um I have my NBA with the concentration in finance and a CPA license um I do have several family members that are both past and present teachers so I get their opinions on current issues um and I knew Gary Robinson really well and I do want to make sure his position gets filled by a good candidate thank you thank you uh Jane denigan Smith hi everyone um I think it goes without saying that the indelible Mark that Gary Robinson left on thousands of students and people within this community make him virtually Irreplaceable um but I applied for this position because I am a passionate supporter of centerr schools and this gives me another opportunity to give back to the school corporation that has has been um educating my children for the past 14 years I have two sons Connor who graduated in the class of 22 and Quinn who is a rising senior both of them Super Active in the schools and really have reaped the benefits of Center Grove because of my passion I too have really tried to give back and be active within the Center Grove Community I served on the Center Grove Education Foundation board for four years and I was President my final year and during the 2223 school year I participated in the CG ambassadors program so I got to learn a lot about the ins and outs of the school corporation how you strategize how you develop your planning and and how you do your operations um for the past five years I have been the Center grve High School boys tennis mom as well um and I just recently became president of the newly formed Southside Community tennis Association a nonprofit that provides clinics lessons and tournaments for the Youth in the area despite all that though I have never played tennis so don't ask me to serve a ball not GNA happen um professionally I am the senior vice president and chief strategy officer at biocrossroads biocrossroads is a nonprofit organization that promotes the growth of the life sciences sector in Indiana a key piece of that role is to work on talent and Workforce Development so I think you can see that that's really inextricably linked to education within the state um and before that I worked at Lily for 19 years because I think pretty much everyone's worked at Lily at some point in their life um my only agenda really is to just help ensure that the students of this community continue to get the great experiences that my boys have had and continue to have and that our school system remains strong for the the Greater Community at large thank you thank you Stacy fit Simmons good evening I am Stacy Fitz Simmons and we moved to the district 10 years ago and that was actually specifically for the schools uh little back background I grew up in Ohio and we competed against Center Grove so if you guys were good enough to beat beat us you were good enough School District uh so during our time in the district I've participated in previous redistricting and strategic planning groups as a community member I've also volunteered in the schools and gotten to know many Educators and administrators my vision for board service is to serve the community as a convenor and strategist that considers multiple stakeholders to create datadriven solutions for betterment of our students to know me is to know that first and foremost I'm a wife and a mom I do what it takes to support my family and the growth and well-being of my kids as a boss in my early career I had her share her philosophy with me she said there are only three rules to follow and we'll get along great don't mess with my head don't mess with my money and don't mess with my family and I think I've grown to understand that philosophy in many ways as many say mama bear can be activated and there's nothing I wouldn't do to protect my family that said they also need to learn how to fend for themselves my M my mama bear instincts have spread through the community to include our extended chosen family and friends this includes the schools my kids have attended especially the teachers and staff and the students I've come to know through classroom and extracurriculars as a business consultant working with organizations of all shapes and sizes those organizations with a protective sense of family for those that they work with have solid Financial practices and don't play games are those that are successful as a community convenor for many programs the same philosophy Works in community settings where the needs of many stakeholders need to be met as a potential board member I see this philosophy coming full circle to Encompass my understanding as a mom seconds you have 30 seconds so okay Mom business owner facilitator for many groups and uh and a Community member I will be a catalyst for the Center Grove District as a community creating solutions to issues facing the community with mindfulness that we are here to serve students quality education that meets the needs of the students of the district is one of my staunchest beliefs one that I hope to support with service to my community through a seed on AB board thank you thank right on it J Flores good evening board and Community I'm Dr Charity Flores I'm a wife mother of two sons that attend Center growth I have served in education for my entire career I started as a classroom teacher in 2001 first teaching for Indianapolis Public Schools and later in Crawfordsville during my teaching career I started graduate school completing my doctorate in educational Administration in 2015 while completing graduate school I also received my building administrator's license in superintendence license a majority of my career has been spent with the Indiana Department of Education over 13 years my most recent position with the Department of Education was this Chief academic MC officer there I was responsible for managing nine different areas including special education English Learners assessment and teaching and learning I helped support building I learn in 2019 and my most recent experience allowed me the opportunity to support budgeting and contracts as I authored our strategic work on the science of reading with the Lily endowment the skill sets I offer the board are severalfold first and foremost being education as my entire career has been spent as an educator in some way shape or form or supporting their efforts I started as a classroom teacher and all of my positions since that time have been rooted in education second as I mentioned I have significant experience in budgets and contracts now own my own business further supporting schools and corporations as a consultant in curriculum assessment and strategic planning I'm also a policy expert while serving at the Department of Education two minute I supported authoring stateboard Rule and legislation while managing the implementation as well and lastly I'm a servant I started an educate in education because of my servant heart I seek opportunities to apply my expertise and serve my community I'm dedicated to my faith my family and my community the challenges Educators face should not be diminished as they serve as a Cornerstone fostering the Next Generation thank you thank you cara hle very good did I get that you did awesome yeah well thank you for the opportunity my name is Cara hibec and I grew up on a farm in Shelby County not too far from here and went to IU met my husband Brian and we have three beautiful children and we came much like Stacy we came to Cent grow for the schools about 10 years ago our boys were in elementary um and getting ready to start they now are two in high school one in Middle School my biggest drive for wanting this position is for them and for the experience that we had here at Center Grove I want Future Families to experience that but really I'm a former educator I spent 12 years in the classroom um three of them here at Center Grove I was very fortunate to be the E e-learning coach at the high school I've worked in every building Elementary I was an assistant principal middle school classroom teacher and e-learning Coach High School I was an e-learning coach and um a business teacher I'm very concerned about the future of Education I am also an Adjunct professor at the University of Indianapolis and this past semester I witnessed firsthand what I am afraid that our future in education is going to look like I saw teachers who want so badly to teach children but they don't feel supported they need programs they need the ability they need to decompress when things are happening in the classroom and I want to make sure that Center grve is prepared for what I am seeing in the real world with students not wanting to go into education what are we going to do when we don't have teachers all students should be receiving exceptional education experience and that takes adults to be in the classroom to do that what happens if we don't have those adults I think I have a lot of exper experience I am currently still working with um schools across the school I am not in a building anymore but I have the unique ability to bring what I'm seeing as an Adjunct professor what I'm seeing across our country and what do I know as a parent in this community thank you for the opportunity appreciate it thank you thank you Jan Hennessy oh that's right thank you hi everyone I'm so sorry that I can't be with you tonight but my family is vacationing in Mexico and we won't get back until tomorrow night um I did want to take a chance to just introduce myself and tell you a little bit about me uh my name is jna H and I've been a resident of Ro since 2006 I live in evil Trace with my husband Chad we've been married 23 years he's a veterinarian and Franklin and we have three kids uh our oldest Griffin is a 2023 CG grad and he is currently a Premed major at Xavier University and then our middle is uh Cooper He's a rising Junior at the high school involved in all things band and my youngest Gabby is going to be a rising eighth grader at middle school north um I graduated Summa kumlade with a degree in elementary education from Bradley University uh but I've been a stay-at-home parent since my oldest son was born almost 20 years ago because of this I've always been really lucky to be able to be involved in their schools and activities um I've been a room parent for many years I was the team manager for my son's travel soccer team for seven years I was the president of the Center Grove High School parent club for cross country for three uh and I was the book fair chair at Sugar Grove for four years um which was probably my favorite thing that I've done to volunteer um and I I just have really loved being involved getting to know all the teachers and staff and administrators at all the schools that they've been in um in recent years I've gotten involved in a little more big picture way two years ago I joined the board of the Center Grove Education Foundation and I've Loved helping to raise funds for our teachers and students uh my favorite part is surprising the teachers and staff with um the grants that they've won it's the absolute best part of the job and uh last year I participated in the ambassador's program and uh got a more in-depth look at the district and it it was really neat to see not only our many successes but also to see issues that we're dealing with as well um and then also this last year I was invited to participate in the district's diversity equity and inclusion task force um which was very rewarding it was really neat to gain knowledge about all the shifting demographics of the students in our district and help to come up with ways that all of our students can have the uh most exceptional educational experience um I would love to be a member of the board because while I feel the state of our district is very Howard I also believe that there are challenges that we have to work Mike Hoffman Madam president school board members superintendent for those of you that don't recognize me this evening I'm still Mike Hoffman I moved to gra to C Gro after graduating from IU back in 94 I've been uh involved in the community since 95 I've got um on my 29th started almost 30 years at White for T fire department I've had four kids uh that I've raised in C Grove just south of the school here they've all graduated now um Center Grove did just an incredible job of preparing the four kids that I have to go on with life um where they've gone is just amazing especially my oldest who is in clinicals now and is about to graduate from the Royal Veterinary Academy Academy in London England and come back here as a large animal vet so I retired last year from my career and uh that gives me time to be on on a board like the school board I'm currently Community honor for Evert Cher Department in that position I work with all the local fire departments the sheriff's department Center Grove Police other police departments in the county I attend all the County Commissioners meetings I attend all the County Council meetings and I work with projects on them with them on Project I also attend as you know most of the school board meetings I'm in the Johnson County emergency medical task force I have a great amount of training unfortunately and have gone to classes all over the country an active shooter um and I participated in a tremendous amount of girls on active shooter as well as one we just had at Maple Grove last month I am also a certified Advanced school safety specialist um I'm not an educator but I spent my business career and I did a lot of teaching adults in different types of settings the strength I believe I bring to the school board is I'm very invol very very involved in government budgeting I understand the Dilemma of being able to build projects to do buildings to add on to things I also understand that it's so very very hard to hire staff and pay them properly especially teachers we have the same issue in the fire department uh I can build firehouses all day long I buy all the fire trucks and all the ambulances have no problem with it uh it took me just over six years to get us secer Department in that time we saved over $17 million to be able to do that I'm very familiar with what's happening with the Tiff districts and how it affects you guys I'm very good at zero budgeting and have a lot of experience at it and I work with the community in a lot of different areas and I'm about out of time so thank you thank you and um Scott horbath is another video so greetings and my apologies for not being able to be present uh I'm honored to be uh considered uh but unfortunately I'm on a business trip until the 11th however uh I do truly appreciate the opportunity uh to share this short introduction with you my name is Scott horbath and I'm a 1989 graduate of Center Grove and uh as well as a lifelong resident of the Center Grove area my wife April and I we are uh we've got three children one of whom is a recent graduate of the school uh and will be attending Indiana University in the fall we've got two other children one of whom is a incoming uh junior and the other incoming freshman uh currently me uh myself I'm the owner of or and manager of our family business alalas living alalas is a retail showroom of fireplaces furniture and grills alongside uh uh design design build installation and services so in considering how my current position aligns with um this interest on the school board it uh the rule AFF fors me flexibility to be present and while I may not pull this off probably brilliantly uh it I'm a business owner making payroll and and what I mean by this is I make my own decisions it I'm I'm a very deliberate and focused individual and I know what resources to pull off in order to make the right decisions so however the key to what I hope to share is my nearly 15 years at ivtech so I'm a Workforce Development Advocate I have I understand and I believe that paths exist uh for young minds to explore Beyond extended formal education uh and I've been involved in in apprenticeships and other pragmatic learning opportunities uh for students so I I truly believe that this will be my strength to close I we're getting close to time I've been a rotarian for 20 years service above self Mrs Howard that's time I believe shayene Jones was not able to join us but I just want to make sure that that's correct okay uh don lion hello I'm Dr lion a clinical professor at Indiana University School of hometry and I've been engaged in education for last 25 years while I did not attend Cent grve my wife Katherine Fletcher line graduated from Cent grve and for the sake of my marriage let's just say a few years ago our son John graduated in 2023 growing up in a small town in Indiana as a teacher's son I saw aspects of the school system that most weren't aware of I saw how the administration the teachers the School nurses the other resource uh teachers work together not to better themselves or enrich themselves but to work with and enrich the community and the students that they serve you see in Attica the education was appropriate but basic I did not have an idea what was truly possible until our son Rose through the center Grove education system and I've been greatly impressed with what our students here receive we need to continue providing high quality education that prepares the students for what they want to accomplish once they graduate where the college military trade school the Arts or going straight into the workforce every student has a dream and the role of the education system is to provide them with the appropriate resources to reach their dreams as a school board member I will aim to ensure that the needs of our students come first and secondly I'll engage with the community and the leaders for I believe that we cannot have a strong Community without an equally strong education system and and everyone in the community has that responsibility to ensure that our system is not just great but is excellent with my personal professional experience I believe I am qualified to be a school board member I'm committed to listening to learning and to make informed decisions that will serve the best needs of our students in this District finally and in closing it would be my humble honor to serve on the board thank you both thank you April mcen good evening I'm April McCracken I am a 1986 Center Grove graduate I went to IU then and graduated from the business school there as a profession I was in human resources for about six years before I helped my husband start his small business and then stayed home to raise our four kids who have all attended Cent Grove three have already graduated and I have one who will be a junior this next year as a part of the cerr community I've worn quite a few hats room mom t- mom substitute teacher PTO member and all kinds of academics and athletic activities um but I have a passion about helping our next Generation succeed and keeping Center Grove's excellent reputation I shared that passion with Gary and I'm so sad that we are in the position of having to fill uh that huge hole that he leaves he and I had met several times over the last couple years discussing different things and different issues that we were racing as a school and we were very like-minded in our thoughts and our concerns uh for our kids in school district and I knew he'd be disappointed if I didn't submit my name as someone who would be willing to fill his term I believe parents in schools should be partners in educating our kids I have had that with um most of the teachers that I have had I've Loved loved most of them and so I have made it a priority to attend um board meetings I went to the last Public Work session I didn't even realize we could do that and I appreciated being there as well as volunteering in the school buildings I know how much that you all Impact um that the impact that you all have on our community as a school board so many people just like Stacy and Cara said use CG schools as a selling point when they're trying to sell their properties they say hey we're we're Center grow schools and we need to keep that positive view I believe as the school goes so goes the community I've been very encour Ed to this point of the direction that you all have taken our school district and if selected I'd be happy and honored to work with you all thank you thank you Katherine Miner Reed hello thank you for the opportunity my name is Katherine Reed I have fulfilled various roles personally and professionally within this community personally I'm a mom I'm a wife and for the last four years I've been a small business owner professionally I've been a teacher an advocate and a coach I was motivated to apply for this position because I care deeply about zener Grove its schools and its families sorry um as a former centerr teacher I understand the dedication it takes to make sure that each one of our students feel loved and safe at school as a parent to four children in CG schools I know that my children's success is directly related to the school Success and if I can in any way help the school help my children be successful I want to do that our community was hit hard by Gary's passing he was a true champion for Center Grove like him I will continue to rally for our community teachers and students I've been a proud sergeon since fifth grade it is here that my passion for Learning and my desire to be a teacher developed I pursued a bachelor's degree in education from Indiana University in 2008 I accepted a full-time job as a special education teacher I worked at North Grove Pleasant Grove and Middle School Central throughout the next 10 years I was involved in various committees and ecas as a teacher creating inclusive environments and modeling acceptance is something I took great pride in if appointed I vow to work cooperatively to support and Implement fiscal strategies that are effective at improving student achiev and attracting talented teachers I fiercely support public education I will always vote in favor of student safety efficient policies and putting our children first I feel my best quality is my ability to unite people and my ability to make people feel cared for appreciated and welcomed when our intentions are true and our passion and desire motivate us to make change are real nothing is impossible and that's why I'm here tonight thank you for this opportunity and thank you for considering me for this role have a great evening thank you thank you Adam Norman hey good evening everyone my name is Adam Norman I appreciate the opportunity and I'm really excited to see how many people came out to to submit uh their uh nomination this is a great sign of our strong Community um I'm a lifelong Center Grove resident my wife graduate from Center Grove I graduate from Center Grove I have four kids two graduate from Center Grove and two are going to be a sophomore and Junior um I can attest to the strength of our schools when they've gone to colleges older to and seeing the difference and preparation of my kids in colleges compared to other kids in colleges and what they've said so this is a terrific community and a terrific uh School Corporation um I am an attorney I am the head of one of the largest state programs in the state of Indiana which is child support I deal with about 300 elected officials um in the state of indan on a regular basis I manage a $200 million budget with about 1,200 employees and I deal with the federal government the state government local government to manage and reconcile multiple differences of opinion and sometimes compe in contradictory policies and um and per and different perspectives um I served on the school board here from 2013 to 2018 when um I saw that this this uh the nominations were coming out I thought um two things one um well three things really one I'm my whole career is in public service and this is something that I love to do I love this community two Mr Robinson was my teacher my mentor and I really thought that this is something that could help out with our community to fill in not until his term is over and three I thought continuity and I know the job people know me here and I could just help us get back to business that we need to get back to that's really my motivation do it and also continue the strong um in the strong focus on students here and I think I don't think people see that sometimes here but there is really is a strong focus on students here and that's why I going continue and also to help the voice of the community be be heard as well so thanks a lot for this opportunity I appreciate it thank you very much thank you Michael overp good evening my name is Michael overpeck and my family and I greatly appreciate this community the school system and this opportunity I applied for the board of school trustees because I want to help cultivate and refine the Excellence that we currently enjoy here at Center Grove in Academia arts and Athletics all of these aspects can and should be improved in my in my vested interest in professional career have granted me the skill sets to build Upon Our solid foundation two of my children will be attending CGS cges this fall and my third child will join them in a few years my wife is an active leader in the PTO and I have participated in many school sponsored volunteer events and join classroom settings as a parent volunteer moreover I have coached first grade girls basketball boys baseball and will coach football in this fall my family and I are engaged in the schools and in extracurricular activities professionally I'm a sales manager for a multi-billion dollar Automotive supplier with responsibility for $87 million in annual budget and P&O and prior to recent m&a activities that figure was 452 million I have SE Suite level communication matured experience in contract development and Commercial negotiations and a passion for customer service I know how to effectively operate and Lead within large organizations Place me on this board and we can work together to make Center Grove a brighter Beacon of success for all our students parents teachers and leaders thank you thank you Greg prior Benjamin Roberts thank you Harold sis did I get that one right probably not if you heard my maiden name then you would understand it was plin it was terrible in school horrible sist s's fine hi I'm Harold my family and I moved to Center Grove in 1995 specifically so that we could enroll our daughter Libby in first grade my wife is a retired physical therapist and I am a retired IT professional having served uh in many recognizable companies around Central Indiana St Francis Hospital PNC Bank Marsh supermarkets Caso and a number of others as an IT professional for many years when we decided to enroll Libby at Center Grove we owe much of credit to Center Grove school systems for her success she's now completed all of her post-graduate work her Indiana University School of Medicine accomplishments residency and now she's a board certified physician yay coming to Johnson County which is even better for us um when we enrolled her I made a personal commitment as a dad to be involved and present present in her her day and and throughout all of her educational experiences and that involved being everything inside and outside of the classroom including volunteering inside the classroom of her first grade teacher Mrs Kovac up through and including serving as Center Groves uh band uh band um organization marching band organization through her senior year throughout the middle times during those years I also was honored to serve on Center Groves building facilities committee for a number of years especially during the time when we were looking at building Maple Grove Elementary School and acquiring all the land necessary to do that I was also honored to serve on the Center Grove building Corporation as well where we provided the final signatures so to speak and the authorization for the bond financing for that uh construction activity to occur I think what I'd like to say most about why I'm interested in being on the board is with my past it EXP experience I was a hiring manager for people us-based and based in India and I saw firsthand the kinds of skills in education candidates need to be successful in life and I'd be honored to fulfill Gary's remainder of his term if you will consider me for that opportunity thanks again this evening thank you angt hi my name is Angie teed and I have several qualifications that would make me a good fit for the board first of all I'm a lifelong crove resident um so I know the community well secondly I am a licensed teacher with experience in crove schools I actually student taught at Pleasant Grove I taught seventh grade science for four years at middle school north and then I worked in the technology department with professional development until 2019 during that time I actually met with every teacher in The District in every classroom to help them plan for their multimedia classroom installs I also organized a few professional development days for all syr teachers so I understand the needs of teachers and I'm also a familiar face to many current teachers and administrators here finally my husband Brian and I have four children in centergrove schools Louis and Maggie will both be at C Grove High School this year and Caroline and James will both be at Walnut Grove they have also attended Maple Grove and Middle School Central and I've always been very involved in all their schools last year I was the PTO president at both Middle School Central and walner grve and I've often volunteered in their classrooms so I believe I can bring a classroom perspective to the board I have also been involved in their many activities in the community tennis golf baseball softball basketball and more so I understand crove extracurriculars and I know many crove parents the main reason I wish to be on the board is to make students the priority in all decisions administrators teachers parents in the community should all be considered but students and what's happening in our classrooms should be at the Forefront I would consider it an honor to fill Gary Robinson's position because he was a mentor to me thank you for your consideration thank you Teresa West I know I'm waiting to hear Whit okay also known as Terry West it threw them for a loop but I use my legal name sometimes um you know to try to condense so many years into two minutes I'm going to try very hard because some of you know me some of you do not I am a lifetime resident of White River Township except for those few years I moved to Ohio after I got married and uh came back graduated from Center Grove went all through school at Center Grove know many of you from being in school with you or having your kids and or having your grandkids and uh it's just been an experience that I I can't really put words to because when I retired they tell you that when you retire you'll know it was bittersweet because I had to retire to take care of my mother because my dad had just passed so my r retirement was a bit sudden to me but when I did retire I looked back at my years and I thought wow what a ride because it was one of the best exper I I retired on a high note the group that I had was excellent that year they took care of me actually they took care of me through my my dad's death and just like family but with that it made me realize that we really are a strong Community we are a strong Public School System I'm a staunch Public School supporter I want what's best for the kids I want what's best for all the kids and I know being on the school board it's tough It's a challenging thing there are things you have to deal with that are not pleasant there are celebrations you get to take part in or to have a decision in the making of it but you're you're you're kind of at the mercy of Indiana Legislation as far as Education Health mandates it's hard so hats off to all of you for dealing with it and continuing to deal with it and the kind of the humorous part is Gary Robinson and I used to be on stage at these Awards programs for years I went to school with Gary good friend and he would kiddingly say when we retire we're going to run for school board and I would just kind of laugh and go sure but I was very active as a Teachers Association I was one of the presidents of the teachers associations so my outside of the classroom involvement was that but I saw Gary the night before he passed and his last words to me said don't forget paperwork to do if you're going to do this and then I get word the next day and I thought this planted a seed for me and I thought I want to do this I have the experience thank you I didn't know I could talk that fast thank you Lindsay Williams hello I'm Lindsay Williams sorry that's extra loud um I've lived in cgro for about six years now um my main reason for moving here was uh for my two sons for the education system I have a 10-year-old son who's currently in Center Grove Central um and um I am also an attorney I started my own family law practice here in Greenwood as well um so with that obviously if you know anything about family law it's a highly contested area of law lots of emotion so I think one of my skill sets is just taking out the emotion when it comes to problem solving um that's one thing I've really learned over over the last couple years um and that's an asset that I feel like I could bring to the board as just hearing two sides of an issue um and kind of boiling it down to a workable solution for you know both parties um and the reason for really wanting to join the school board is my passion for Education um I really have a passion for everybody in our community being able to obtain a a solid education um and just you know the opportunity that that will provide for them being able to pursue their dreams um and also I'm excited to learn from the board you guys already know a lot of um issues and how to handle those and um just if I was elected to come on board I would be excited to learn from your expertise and just every system has its issues so there's we have an excellent reputation but also the problems that do come up how do we handle those and um work towards maintaining that strong reputation that we already have um I was raised in a construction family where my dad rean his own uh Foundation company the the values that I was raised with were put your nose down work hard um don't really you know um promote your ego and all those things that's why this is a little bit awkward for me to do um but anyway just loving your community serving your community that's that's what I'm all about that's why I started my business um and and that's what I would definitely work hard to achieve in our community so thank you for your consideration thank you uh Robbie Williams uh the next one is a video for Nathan Williamson like start start people he yeah I was just saying try again start it over because nobody can hear youting let's just make sure the audio first yeah hello thank you for this opportunity to share in this way my name is Nathan Williamson I wish I could be there tonight uh but I'll be on an airplane during the time of the meeting but wish you the best in in your search I'm sure that there's a lot of great people in the room tonight and and you'll have a plethora of choice um but I wanted to share with you the reasons why I felt called uh to put my name in uh and why I felt like that those were the right reasons and um and so that you can hear directly from me on it so the first one is I think Center Grove is an excellent School Community my Approach is I want to be a small part of continuing that Excellence uh we've lived here for a long time our children have graduated from Center Grove and then we have current and uh future students as well and so uh I would join the board as you know that approach of seeking to continue Excellence seeking to listen seeking to understand rather than seeking to change I think we can always improve um but we really want to just continue to build upon the great things that we're already doing secondly uh Gary Robinson I want to honor the role that he played on the board I think he had a vital lens of having a former educator uh lens and I bring that as well although I don't have the um valued four decade experience that Gary had uh I was a Maple Grove teacher I was a c grve Elementary School teacher of the year uh I was a high school um softball coach and so definitely will bring that lens um that I think is an important voice on the board and as I continued on in my educational career with other roles including a central office Chief business officer for school district a director at the department of aded I know what it's like on the other side to be a school staff member who has to work closely with a school board and what supported me and what didn't and so I will take you know my background and experience of knowing what I felt like did work which is setting policy but hiring good people and let them do the work that they uh were hired to do and then lastly uh kids first uh I think we should all be here with that kid first mindset and uh what's best for children and I think to do that you have to quickly focus on uh what is also very good for teachers and I think if we serve our teachers well they're going to serve our children well and uh we'll get the outcomes that we're attempting to realize so I appreciate the time wish you the best in your meeting and in your Ser great okay that actually I believe was our last one um um Barbara Yates is not in attendance correct okay I do want to say that we are going to reconvene our in our executive session after this meeting um we will um first of all I want to say thank you for everybody coming because I know how hard that was to get up I went through it myself so uh and not being a public speaker I mean I'm sure you guys have seen me up here um struggling at times but um I I know how hard that is to get up in front of a group of people and and give your why so I appreciate all of you and thank you for coming um our next um meeting is July 15th we'll have a special board meeting um at 6 and then we will then uh reconvene in an executive session afterwards um and everybody will be notified that we'll need to show up for that next that next round so um does anybody have anything I just want to reiterate thank you everyone Gary was an icon in our community and we know we're not but we were very happy to see 25 candidates and it's going to be really hard all of you showing up and doing what you've done here tonight it's going to help us through our process when we saw so many we said well we need to see them we need to hear from them not just see what they wrote so thank you very much and now you've put an very very hard task on us yeah to try to to try to first nail this down to interview list and then and then pick one from there but but thank you all of you for your interest I can't follow them I can't talk much about Gary because it it gets passionate uh grew up together and he just had reconnected with him when he came on board and had some fun parking lot conversations about remembering the old times and couldn't believe we are where we were at uh so I definitely he's missed uh board members you have isba the spring Regional meetings booklet there and inside of it you have some paperwork that is a little dated this is when my dad and my brother were on the facility study group uh that help get the high school like you see it now uh as far as the uh building on to it uh it has some interesting things one of the things that I really liked was the 21st century education goals we're always trying to figure out what that is and clear back in the late 80s 90s there they came up with some pretty good descriptions of what that was and then the other paper is a lot of uh where the school was at and what their goals and things and reading through it you'll you'll think to yourself I hope anyway we've accomplished that you know the board's before us what's going on the teachers before us uh we have accomplished that um so this school has a good Legacy uh and and I hope we can honor that that's all okay I will go ahead and adjourn this meeting thank you

well everybody welcome to another episode of clock toown Chronicles uh my name is Michael Herbert Town manager in the town of Ashland uh pleasure to uh have you listening to what is our fourth episode uh today and uh in clock toown Chronicles we spend some time talking about things going on in the town of Ashley and Massachusetts and get a little bit deeper into some of the issues that you might be talking about at your you know kids sports games or maybe at ericas or or Hanto but I'm really really really excited for today's show and today's episode because today we have our newest uh elected select board member Makita Keegan as our guest and Makita welcome I can't uh wait to kind of get into our conversation and uh talk and learn more a little bit more about you and have our listeners learn a little bit more about you but uh I've known Makita for quite a few years now we've done some work together closely over the last few and you know I can just say it's just been a real pleasure getting to know you and um you know getting to know about you and your passions and and everything and uh I was just really really excited when you said that you were going to announce that you were going to run for select board because I I I just knew that you would add such an important element and important voice but uh Makita welcome and uh yeah thanks for being on the show this is great oh thanks for having me Michael it's great to be here yeah yeah perfect so you know I'll just Dive Right In um you know being a select board member is is is a lot of work it's a it's a volunteer gig a lot of people I think think it's like a paid gig and it's not I I I want to I want to thank you for pointing that out Michael you know it you know I think we're laughing about it but one of the things that was kind of shocking to me when I was on the campaign Trail you know and you know trying to get to to know folks introduce myself to folks in the community you know I I got a lot of questions about that it's just like well why do you want to do it you just you just want to get paid I'm like no um this is an unpaid volunteer position that I actually have to run for office yeah so why do why did you want to do it you know why why did you want to subject yourself to you know late me late meetings uh every uh every other Wednesday night and and countless other hours of work why what what inspired you to run yeah before I make my first motion to uh go past 10 p.m.

uh the infamous motion the infamous motion uh to do that uh yeah so so yeah I mean you know Michael first off I mean uh it's been great being in ashin I my hubby and I moved here back in 2003 um because quite frankly we wanted to start a family and he works uh town over and we're looking at other towns around and quite frankly nothing really had what Ashlin had to offer on so many different levels uh and and so I I've volunteered quite a bit and in the community and in a lot of different capacities and I think part of the reason why I decided to throw my hat in the ring for a select board is because you know I felt like it was time for me to to volunteer a little bit more um you know we've got a lot of we got a lot of lot of important issues coming up for this community um this community has been through a lot of change since I've been here yeah for sure yeah 20 years for sure absolutely yeah uh and you know I think we're on the precipice of of seeing some more changes to come yeah uh and the question is how do we as a community as neighbors uh you know approach these changes how can we make sure that we're doing what's in the best interest of all of us yeah uh and you know part of the reason why I ran is because I wanted to add my voice to that but also I wanted to make sure that uh folks who may feel that their voices haven't been heard get a voice and one of the things that I was very out of it about when I read and I'm still doing this is that you know I want to see more more Civic engagement I want to see more folks get involved in the town and let their voices be heard uh not even just like let their voices be heard but actually you know uh get in there and start volunteering and start creating the kind of community that they want to see right you know uh so that that was a big part of why I wanted to participate at this level to encourage folks to do that uh and and um you know just be be one of those voices yeah because I mean you know you look at the trajectory of of you know I would say most select board members not just in Ashland but in other towns that have that form of government this form of government and usually you know you have somebody who is a part of the finance committee or they go you know school committee first and and then you know make a transition to select board but um you know you you you wanted to run for select board you you've you've got some other board experience which you know we'll certainly uh get into to a little bit more but you know you mentioned the changes which I would agree you know even in the last 10 years since I've been here has been very very significant so I can imagine what it's been like in the last 20 but you know I I know this is a this is a difficult question but you know what do you think has been the single biggest change that that you have seen or the one the change that's probably been the most impactful or the one that's been the toughest to navigate those I I could give you three different answers on that but I'll just you can choose one yeah um all good though uh I think that one thing that's that's very obvious I think to to a lot of folks is that the town has gotten larger like there are more people in town there are more people in town uh and I think that you know folks like oh goodness gracious the traffic yes I will actually add though that I when I am driving out of town in the morning I see a lot of hollison and hopkington stickers so we can we can't say that the Trap is is exclusively a actal thing so I think those towns have been growing too in addition to just population size I think we're seeing a lot more diversity here in town um I think that um and I and I yeah this is where you get in trouble you know you start quoting statistics or you know making up statistics um and maybe you can fact check me on this uh folks in podcast land but we got John King yeah yeah cing in oh right right on right on um so from what I understand just in the schools like you know folks uh different backgrounds looking at the students from different backgrounds like uh just that the the amount uh of diversity in our student population has jumped up significantly even in the past like five or six years uh now I'm gonna get a call from Jim Adams telling me didn't get that right but um that's okay Jimmy call me call me um but it it's true uh and I think that's that's a net positive for the town I think as well well I I think that um you know we've benefited as a community uh having uh different folks from different backgrounds here uh economically uh socially culturally uh and then uh also just you know in addition to that you know it's been exciting to to see folks who have been here for a number number of years and families who have been here for a number of years sharing some of the the Traditions sharing some of the history of the Town making sure that we never forget uh you know some of ashlin's humble beginnings uh and incred as we can take some of uh those values and some of the those Lessons Learned and some of those uh incredible Traditions into the future with us as well and so it's an exciting time to be in Ashland and um you know I think I think a lot of people are feeling that yeah I would agree and and I would I would actually agree with you in terms of like the the most significant change and I think also it's one of the ones that's the toughest to navigate because I think you know what I have seen is this tension between you know new people coming in and kind of those new ideas and and in cultures and everything and then you know you have the more you know Traditions you know Ashley and traditions if you will and you know we do you know unfortunately we do have people that see kind of the differences in in in those and sometimes really kind of highlight those and use those as leverage points but there are a lot of people out there that see it like you and I do as an opportunity to grow not like in terms of size but grow culturally and expand kind of our our our our our minds and and our our values if you will absolutely I I I think it's it's it's more than an opportunity I think it's a strength I think you know we've got Traditions old and new folks old and new you know we're combining those I mean goodness gracious I mean you know you hear so much great stuff about folks from outside of town about how awesome hashan is and I think it's because because we've got that great mix and uh because you know uh we're we're taking those differences head on and we're having Community conversations and we're you know and and that's that's the other thing Michael you know I think that um you know I think there there there are different ways to sort of approach those sort of differences uh and and I have to say that yeah I don't want to make it I don't want to sound too polanish and say that like oh we all get along and everything's fine but I have to give credit where credit is due to a lot of folks in the community uh folks who are relatively new to the community folks who have been in the community for for their families have been here from from the get-go making the effort to listen and communicate with each other right that is exceptional yeah and and and I I I you love to see it uh and and more importantly you want to encourage it and you want to you want to support it that's part of the other reason why I'm really excited to be in public life here in so and and so you know public service is not foreign to you even though this is you know your first term on the select board um you know you you've certainly served served in different capacities in Ashland and and in other ways um you know we've worked on the Dei task force together you've been on the cable board uh your family is deep uh deep roots in public service but you know why don't you uh tell us a little bit more about your background and and your public service work yeah well I mean you kind of covered it there well I tried to I tried to do it like cely and not like like give everything up there you know well I mean I I I think those are those are some of the highlights I think in in my mind uh you know uh but a little bit maybe like on more of a personal um personal level I I think the the reason why public service is important to me is because I I honestly believe that you want to help create the kind of community you want to see and the kind of community that I'd like to see is a is a exciting group of folks who are committed to not just communicating and talking with each other but rolling up their sleeves and working side by side uh to make the community a place where we can all be proud of um you know you mentioned that my family uh has been uh deep in public service for many years and I I think growing up growing up the way I did with my parents who are both part of civil rights movement in the 50s and 60s and 70s um you know those are lived values yeah uh and I don't really think I'd have a choice any other way to not live my values um and and my values Center along uh again you know um being an active positive member of whatever Community uh I identify with or happen to be in uh I I'm proud to say that uh you know in Ashland I've I've been able to Ser on the cable board here uh help to to to work get get the Dei task force going here in town with uh Rabbi Eric Jervis and kg arama I think we were like the three original folks who rolled up our sleeves and um uh wanted to uh get started on that but now we've got a lot of other folks uh trying to figure out what the next best steps are for that um but just even just volunteering in the community you know whether you're doing like green up Ashland whe I'm doing like anything like just being a part of of of this town and and you know it's funny before we started recording we had an interesting conversation about you know um know no one on their deathbed uh you know has any regrets about you know wish worked more work my job more and you know I I I don't know about that like I kind of feel like for in this this kind of work in this service work like I wonder if I am going to be on my death then thinking like oh gosh I I I could have done more I could have done more for the community how could more so I don't know I think that's just sort of um it's it's sort of it's so deeply ingrained I think in in me I I don't yeah I just um it means a lot because I I do want um I I want to be a like I said a positive a net net positive positive for community and I I know exactly what you're talking about in terms of you know that Fe I call it the warm and fuzzies like you know it when like you see it and experience it and you the Fe you know when you're together with the group and everybody's kind of feeling the same Vibes just like you know we were talking a little bit about music and playing in a band or being in a you know it when it clicks but you know the cable board I mean you you were serving on that for for many years what like what made you get into that because I know you've got like some some technology background stuff did that was that kind of the Segway into actually yeah um so so getting involved with uh with Community uh access was something I kind of fell into mostly because of academic work so uh so academic and professional work so my day job uh has to do more with technology and I started in it many years ago uh as a sort of like a full front-end web person you know back in in in the stone ages of the web kids uh you know there was there was a time ncape naviga oh oh yeah ala Vista ala vista baby for for those of you who are there if you talk about the Wayback machine on the web like for sure you know you know um you know so you you'd end up building a server you'd build the server you're like a little red head you know you you you you you'd grow the wheat You' Harvest it you you You' Mill it you'd bake the bread same thing you build the server you know you'd uh code the website you do the graphics for it you know you'd uh build the online forms and you'd write the content and so that it was a great time to come up because like for me uh you know being kind of like a generalist in that regard like you got a chance to learn a little bit about everything but one of the big issues when the internet was new uh had to do with you know who who had the right to use the different pipe like who had the right to have certain kinds of internet traffic okay uh you know and and that kind of evolved into that net neutrality piece okay you know so the whole argument back in the day and there was a big concern about this because this actually did occur um you know people were worried as some of the cable providers some of the isps some of the internet providers you know what if you let's say I have cable company X and I have my own web server but like you want to Google you want to use Google I don't want Google because that's going to compete with my ad revenue and that's going to so like I'm gonna I'm gonna just kind of slow down or maybe block it all together maybe interes and then I'm gonna put like my web you know makita's web server which you all should be using um you know so and that's a very simplified example so like a Comcast I'm not naming names you know keep Co totally coincidental coincidental you know so the the worry was that you know different isps whether it was Charter or um Comcast or Verizon or whomever um you know could do that with the internet and that's what the Whole Net Neutrality argument is like I said very simplified was about and so this was a brand new public policy area that no one had really kind of discussed um you know but I mean on the other hand it was really sort of a continuation of you know how do we manage networks yeah you know all kinds of networks you know in this country whether they're railroads whether they are broadcast channels you know so when we think of networks there are different kinds of networks and there's a long history of us you know legislating around those doing uh different administrative policies around those Federal level and such but nothing really and this is you know nothing really initially for the internet so the net neutrality issue was was of concern uh and at that time that the the internet was I think seen as more a little bit more open um you know but we didn't for some of our younger listeners um you know the iPhone was not a thing apps were not a thing you know you had your computer you had your web browsers it was really kind of the Wild Wild West and some way so there's a lot of interest and well I want to make sure I want to get the information we get so how can we ensure that so that was a policy area that really fascinated me and and so T by extension telecommunications policy okay something I took an interest in and so I I ended up writing my dissertation um uh about uh uh the some of the policy Dynamics around Net Neutrality in Congress yeah uh around that time but uh I had also uh been involved on the state level doing some um doing some work around uh telecommunications policy uh having to do with cable as well as Internet and so uh being involved in Community Access was kind very nice nicely Dove some of the research that I had been doing around internet yeah um you know so yeah I mean we could probably bore your listeners around some of the policy Dynamics around uh broadcast and one of those things that you never never think about and like what you you kind of call like the wow wow West at the time and then you know how that interfaces with you know an institution like wacka which has such a a deep and meaningful and important Public Service role it does like you know it's just one of those things people don't think about until you think about it right it's true and I think that Community Access and wacka TV uh provide a very needed resource especially now nowadays because as you know local news uh you know whether you're talking about newspapers especially newspapers I think um you know you're just not getting the kind of coverage that you used to uh stations like resources like uh waca uh you know Community Access fills that void yeah uh and the amazing thing about it Michael is that I mean we've got uh you know obviously some some great professional folks that work for the station but a lot of this a lot of the content at the station and a lot of what's that's again no one's getting no one's getting paid for that you know's getting a salary for that you know these are people who want to make sure that our community stays well informed and you know so you've got that that Public Access piece and you also have the fact that they they televise our government meetings so any citizen can see exactly what those terrible people on slug up to at any given time they can say for themselves they don't have to depend on Facebook or people's interpretations that's right Facebook but to the source they well they do broadcast live on Facebook a good point and and and YouTube as well so they also then but that's an excellent point they so it's not just on you know coming off your cable box they also make it accessible for the internet that is such a valuable Public Service not to mention all the things that they do for high school sports and bringing the and all this community based programming that we did that they do um you know I I think there's a real danger and a lot of that going away uh and for various reasons uh but I I it's nice to see that an ash people appreciate that community resource I think very much so um you know you can watch it but you have to understand you need the context you know uh as well so I think that goes hand in hand I think again it's a it's a it's a little bit of civics it's a little bit of media literacy so you can understand when you see some of those uh interpretations on social media you know what are some of the questions you can ask to ensure that whatever resource you're looking at is a reputable one um I mean newspapers and TV whether you're on the right or the left or the middle they all have their their their bias and their slant but you know more reputable news organizations no matter what their ideological slant will always have someone at least fat factchecking exactly EXA um you know I I think um and even growing up pre- internet you know I was always taught to read a wide range of newspapers and I still do I mean I have a lot of friends on the right and the left like oh my gosh why do you read the New York Times all the time why do you read The Wall Street Journal why do you read because it's important to get all those viewpoints different on and and and then you can sort of you know kind of make up your own mind about you know where you stand right so right and that's a good segue I think you know talking about Civics and the importance of that and the promotion of that um I think it's a good segue into talking about maybe some of the things that you want to do as you know as a select board member like you know what what are some of the policy objectives that you have and some of the initiatives that that you'd like to to move forward or or things that you'd want to accomplish well Michael yeah so so this is the part of the podcast that I get in trouble because I'm going to list off a whole bunch of things that I'm saying I'm going to do and then you know a few years from now when you know I may or may not get all of that done uh someone's going to play this tape back and say oh kid see see you didn't you didn't do it so um I'm not going to remain delightfully uncommitted but uh what I'll say uh though in all seriousness is that there there are a couple of broad uh broad areas I'd like to to to work on while I'm I'm I'm at that desk and uh one of them like I said earlier was uh uh more Civic engagement specifically with everyone but specifically with youth uh this is something that uh I'd like to see you know getting back to the Civics piece it's really difficult I think as adults sometimes for us to understand how government works but it's going to be a lot harder if that's not something that you're exposed to from a young age you know understanding that it's your government one thing that that that kind of drives me a little baddy sometimes is that you know people speak of the government like it's not them or it's not theirs right like it's this external Force exactly and especially at the local level you know we can get in conversations about the state and federal uh but I think at the local level like folks need to understand like this is you know you you probably have more control at the local level uh at at different different policy mhm then you'll ever have at the federal level right ever so if there are things that you care about if you care about open space if you care about affordable housing if you care about know education if you care about all these things you know and you want to see you know I think sometimes folks also say like well you know they get involved because they are angry about something um I I'd like to see more people be more proactive and see like oh you know there are a lot of really positive things that we could do or there are some things that we can make better right how can we work together to do that right that's the kind of uh action Community Action I'd like to see yeah uh and I think there's a lot of folks here in town who are already doing this and I want to I want to actually acknowledge them and thank them for making making those efforts because thanks to their efforts Ashland is the kind of community that we're enjoying right now but I think that there are uh so many other folks who who may feel a little disenfranchise just generally who don't feel like they can make a positive difference and I want to make sure that folks know that they can do that and I want to make sure that I can provide uh the information uh or Pathways for folks to get more involved to to make those sort of positive changes or improve upon some of the great things that we already have going on town uh economic development is a big issue for me as well uh I think the town town has been making incredible strides there uh but um you know I think we need to uh support all of our businesses I'm I'm a big fan of small business for a lot of reasons um local small businesses uh can really you know drive a town Drive The Fortunes of a town um you know I think we we're like I said town has been doing a a lot of great things around that I would love to see more yeah small businesses I mean they're the ones that support you know your local sports teams the ones that you know I I I I hate to single out of business because you know to single out one it means you're leaving out some of the others that have done some great work but you know I think of one of our newer businesses you know Subzero ice cream and you I just seen them out um you know in the community you know doing different things helping the kids you know showing you know there special way of making making ice cream pretty cool uh no pun intended oh nice that's what you did there um but yeah and and we have a lot of longstanding businesses as well that have just really helped build this town exactly I mean you know you can shout some of those out too and then we've got some some of these startups that have launched at or around a corner spot and Farmers Market you know totally I'm thinking like Cy's kitchen I'm thinking about like whole bunch of other really great local businesses that you know folks are getting their start here Ashland business owners or people who are conducting business in Ashland you know again I think that the town's been doing a great job uh I would love to see more uh because uh I just I I I want to make sure that folks understand that Ashlin is open for business you know and and it's important people need people need to support those businesses absolutely um and I see a lot of talk and I hear a lot of talk about oh we need to bring more businesses and bring more businesses in well and the town certainly plays a role and can play a role in that but you know it at the end of the day it a business for it to stay open for it first of all to move here and make that investment here they have to feel like they're going to be able to to to make money and and make a living and you know they need to be supported by customers and um so yeah it it it I'd love to see some more robust uh support just you know townwide uh for some of our businesses that do longstanding ones and new ones that decide to take a chance and and uh put in some of their own personal Capital Absolut ways to to make this happen absolutely yeah um you know there are uh a lot of other issues that I I care very deeply about I I think one of the things that uh folks moved to Ashland for or appreciate about Ashland uh and I I just took advantage of some of this this weekend with the my kiddo uh you know it's it's some of our great open space and some go my goodness gracious like we got a Town Forest you know yes we have our state parks as well we got the Hopkin and astion state parks we got Town Forest we got we got orwoods we've got so many great beautiful natural places here and you don't have to jump in your car and drive for an hour yeah to experience it you know you're you're just it's just right there it's right right in your backyard right literally in some people's backyards but I mean what what an incredible resource uh that is I think as a town we we definitely want to make sure that we're preserving those resources and improving on upon those resources you know all the work on the trails and upper Charles Trail and Charles Trail and you know I mean we you know it it Michael I gotta say like you know I I I've been very fortunate to be able to travel uh to many different places in the United States uh just you know professionally and otherwise and I mean Ashley's pretty awesome pretty special place pretty special place you know um for a lot of the reasons we talked about but but especially with some of that nature uh you know yeah and it's you know I I'm you know obviously just in my role you know I I I make sure that you know our staff is supported and and um you know we have a wonderful staff that does some great things but you some of these open space resources you're talking about like the Town Forest um you know really really driven kind of by by volunteers I mean DPW provides some support to the town Forest committee but it's really the Town Forest committee that's doing a ton of work same thing with like Warren Woods you know really at Carl hackinson Greg WS you know you know and others as well I don't want to dismiss them but you know they they basically keep that place maintained and people I don't think understand how much hard work that is that's a ton of work like labor yeah no like it's backbreaking work like anyone who's ever been a member of or has participated in the AMC or like you know Long Trail sort of like it's that that's what it is it's it's it's and getting back we we make almost like a full circle back to volunteerism like this town is powered by volunteers um and we're very fortunate to have so many folks who are so active and I'd like to see more yeah yeah for sure yeah so Makita you talked about like traveling and everything a little bit and um you know just we're kind of running up on the end of time but you know and I know one of the reasons you travel is to see music and we were talking you know we're both music heads yeah and um you know I I think um you know it's been great to connect with you on that level just you know explain to me a little bit the way or explain to our listeners I guess a little bit you know the way you explain to me just the importance of music to you I know this is kind of like off topic but I can see no no I can definitely see some parallels with local government oh absolutely absolutely and um well first off like definitely uh music music is such a key part of my existence I'm just going to put it out there I wish I could say that I I wish I could say I was a molt multi-instrumentalist and that I sing and and I do not do any of those things although I am teaching myself a little bit of this that and the other thing and taking some lessons and maybe in a couple years when we come back I'll be able to say more about we'll J we'll do we'll do like a live at Daryl's House type of show here playing the bass yeah well you know it's funny you talk about jamming because you know I think there are a lot of parallels between you know uh music especially like being in a band learning one of the things that I'm learning to do right now is learning how to listen uh in an ensemble situation in a band situation you know um I think of any kind of band any kind of any kind of Orchestra like it's it's it's teamwork Michael you know it's learning how not just to listen but to pick up and run and innovate with whatever piece you know you're doing I'm thinking specifically of a genre I'm thinking of jazz specifically you know when you you've got folks who you know you know someone's playing their interpretation and then like somebody else comes in picks that up you know so there's a handoff there's some there's some Innovation there's continuity yeah you know and I and I feel like uh any kind of really any kind of team situation is like that learning how to listen but also pulling your weight rolling up your sleeves and getting stuff done and doing it harmoniously not being afraid to uh get new folks in get new ideas in you know but you know keeping that song uh something that everyone can can access and appreciate yeah um I think there are a lot of similarities between that it's it's I think it's it's ultimately teamwork yeah you know um I can say the same thing about sports you know um which is why I think you know the more kids who are involved in music and sports the better as far as I'm concerned uh you know whether you're talking about public life or going out in the company and being a part of the team that way Lear learn a lot of lessons that way you really do um but getting back to the the non-serious part of that um yeah music is awesome and I try to listen to a lot of it so if folks are listening to the podcast you listening to now who am I listening to now go you know people sometimes realize well who's your favorite artist and I'm like it really depends like because I go through different phases and I know you do too but who are you listening to now yeah me too I do go through my phases so let's see I am listening to well I'm listening to some older stuff I I listening to the late great Wayne shorter uh who passed away last year uh just one of my favorite musicians of all time and and it's funny because I didn't really appreciate him until maybe about a few years ago not in the way that I feel like I appreciate him now uh I should probably talk about some more contemporary stuff uh as well oh I really enjoyed uh the boy Genius Phoebe briers uh and that super group okay I got a chance to see them last year uh at at alternative music thing here in Boston it was great um you know I'm also listening to some of my older 80s records totally fine that's cool I mean so uh you know what's really cool is when you're kid you know in mine just turned 15 and I know you've got a younger kid too is when they know the 80s music well and you're like how do you know this and you're like you realize oh it's Timeless we listening we grew up in a Timeless period Mita absolutely although I will say that like I I I really enjoy 90s music quite a bit I I have to say if you you know pick a decade you know during your formative years and I say like there's so much great stuff exploding on the scene in the 90s I still listen to a lot of that stuff too I was actually just listening to some Mary J blig on the way over here actually yeah so um but yeah and oh goodness gracious that and I've speaking of older stuff I was also listening to a little sound garden too the other day yeah yeah oh my goodness that they were just such a great band but oh gosh yeah and uh U Chris Cornell just what an incredible rest his soul my goodness what an incredible vo one of the best in my opinion like top five male vocalists Rock vocalist of all time I would agree like those pipes man like I I would agree incredible um but yeah I mean goodness gracious I've SE I'm trying to think like what who else have I seen but yes but just a lot of uh I hey I like the pop stuff I know that watch me lose some votes here I I like you might gain some too I don't know but like you know listening to like you know Justin Bieber and you know and all those guys like the the the the kids on the radio the Kiss 108 stuff I Bieber's a little little old but um nowadays but like Jun cook book from uh you know and all the K-pop stuff is amazing it's just makes you feel so good it's this really great musicianship really great vocal Talent entertainment uh those kids are great um I'm kind of digging through like what what is my kid listening to right now so because we we listen to it together and that's a great thing right so I I bore my kiddo with some of my older stuff and then you know turn around and they're listening they you know sharing things with that you know I I I'm actually happy to hear because oh no no Kahan of course uh another great new artist that I'm really into right now um siza uh sza yes that's a yeah yeah she's great um there I think we're and I know we got to wrap up but I do think that we're sort of in another really great period music period I feel like there's just a lot of great talent and there's a lot of opportunity to hear that Talent Live cuz everybody's on tour cuz that's the only way you can make money as an artist now it's changed so much need talk about that like yeah but but you can the the upside of that as a consumer is that you can see your favorite artists a little bit easier than it was before because they're you know that's the only way they can really make money right now they're going to go out on tour so but and on the flip side it's so much easier to like get your music out there now with like YouTube and stuff I mean when I was you know a kid and and something I wanted to do professionally I mean your Hope was you know you got like a a record record label that would you know be interested in you and sign you and you'd cut a record and you know go out on tour and support it and nowadays I mean you can mix it at home and and put it out on YouTube and you got a great it's just like you said the opportunity exposures is CRA I don't know maybe I'll uh I'll practice my instrument who knows maybe we'll be talking about my sound my SoundCloud uh know you never know you never know folks you never know well Makita this has been a great conversation um we always have great conversations I feel like we've had a couple more in-depth ones since you've been on the board and I've enjoyed every minute of it and I will count that count this as one of those as well so thank you so much for being with us well thank you Michael and I just want to thank the folks of Ashland and I'm really looking forward to serving as your newest select board member um you know Reach Out Reach Out say hi uh I'll be reaching out as well but if you've got some ideas about how we can we can do what we do a little bit better if you just got something you want to share you don't be shy come say hi yeah and uh so your email address is M Keegan Ashlin mass.com if anybody wants to reach out to you absolutely yeah Makita thank you so much um yeah this this is uh again our our fourth episode of clock toown Chronicles we we'll wrap it up and uh I don't know Melissa Melissa Hayes in in the background here she's uh she now she's nodding she's like I can't believe you're acknowledging me here did you um did we get any any emails recently on on our email address ask any questions yeah if you have any questions or if you have uh any uh suggestions for topics you want to have covered on clocktown Chronicles just email us at clocktown Chronicles asle and mass.com and we'll be sure to uh to read that and pick that up and respond and um and again look forward to talking uh with people and talking about issues that are really relevant to Ashley Massachusetts today so want to thank all of uh all of our listeners today and um actually not today but you know whoever anytime you're listening to this um thank you for listening and thank you for supporting the town and supporting us and Makita thank you again it's been a pleasure thanks Michael all right so again Michael Herbert Town manager uh look forward to seeing you around at different events and we'll catch you on the next episode thank you

e okay we'll go ahead and call this meeting to order um first item of the agenda is approval of the agenda we've [Music] got add item number 15 about the H daycare so I would entertain a motion to approve the amended agenda so much motion from Alison second second from Josh all those in favor say I any oppose same sign motion passes 60 yeah we have Kayla present on on would you like her up there with you or we here with me uh probably right here that's fine okay as long as she can hear just let us know if you need anybody to talk louder Kayla okay okay sounds good thanks all right right it next item on the agenda is approval of the board Clerk and treasur so some of the items on the agenda are just kind of some of the stuff that we do for the beginning of the calendar year so thank you I move to approve Diane NY as board Clerk and Stephanie Peterman as board Treasurer motion from Allison and second from Chad any discussion questions hearing none all those in favor say I I I any oppos same sign motion passes 60 and next item is approval of the minutes from the meeting any questions comments additions changes to approve minut presented motion from Alison second second from Josh all those in favor say I I I any same sign motion passes 6 approve rule of the treasur report it's online on your packet to approve the treasures report has presented motion from Allison second from Josh any questions hear none all those in favor say I I any oppose same sign motion passes 6 and then approval of the invo Mr Murphy is there anything that you would like to draw our attention to or anything on the invoices no everything on the invoice we tried to make it as as U like last year as possible if needed so most of everything that's on there is renewals and items like that that we could do in the past so and just as a reminder the account numbers if you remember when it has an X in the account number like for example Apple a the X means that it's going to come out of last year's budget because that was an incumbrance as of June 30th so when we pay that it throws it into an X account so we can keep track of the incumbrances and how we pay so as you go through the account numbers here on the left you can see some have an X some don't and that's the difference those show up mostly July August September meetings by October we pre will got those cleared out thank you for that any questions to approve the invoices as presented motion byon and second by Josh all those in favor say I any oppos same sign motion passes 60 uh reconciliation and cash balances report is there in your packet I went ahead and added um the final transfer sheet we had a proposed sheet in June this is the final and the only big difference between the two is fund 15 the virtual education fund because a bill came in for June and we had to encumber that so that's why the balance on the other one was a little bit higher so that's the only thing otherwise that 93385 that's almost exactly on the other so but that's this is the final one for last sometimes I kind of forget I don't I don't double check what all is available for public viewing and what is as this is public yes all the financials are public bu all of them cat Treasures report all of the bank balances of the different uh schools and my cash summary all of that's public record yeah so that's out there next item is organizational appointments so we tried to keep this as much like last year as we could um with our appointments with a few changes on there um these last year were grouped together so we grouped them together as well this year so we have our official depository for district funds still our open accounts we have first Kansas bank and clapin our online activities first Kansas bank and clap WI our payroll account is the Bank of Poli Idol funds for veral B and then Wilson State Bank in Wilson and we have our first Kansas Bank in clat new us and the bank of as well so those are where our funds are deposited at I will be um with approval of the Food Service hearing and then also number three the title 96 and seven that deals with sexual harassment racial discrimination and then our 504 coordinator we have recommended Jan oer our true and officer for our schools Bobby Mur for Wilson Elementary School Jane oer for Central PLS Elementary Jessica Murphy for Central PLS Junior Senior High the one question that might arise there is a little bit of why um I am the one for Wilson and the the answer to that is just until we get things finished up with our um principles and are uh finishing their certifications and that sort of thing on that so uh District Capers representative would be di I our uh ASB as emergency response would be me as well freedom information officer would be Bobby Murphy designated newspaper for legal publication we have the Ellsworth independent that is our County one and then also the great M tribute on number 10 we have the attorney of law for district matters and you'll see that attachment is on our board meeting um and this is new the law offices of Watkins calara chtd is out a B that would be as needed that would not be every single every single day every single meeting sort of thing it would be as needed um for legal matters and then also the approval of the 1,116 hour hours for the school year those are the hours we must be in session um and then also approve our board clerk to uh sign for purchase orders as well hearing officer for student matters Bob Murphy and our home homeless leison Bob Murphy you guys have any questions comments or concerns with 1 through 14 there's no other elworth paper that her her comment Kayla was if there was any other Ellsworth paper um there was I mean just as far as you know there was some not factual reporting incorrect reporting even last year during sport season and stuff didn't cover Central PL very well so I mean I understand needing to have AER elworth County for legal Printing and stuff but otherwise that would probably possible with them both listed it could be either or we have both because the is three times a only one so for stra for time yeah fall on the tribute but Ellsworth is our home county so should still I move to approve appointments 1 through 14 as presented for the 2024 2025 school year Mo second by any other questions comments does anybody have any questions about the attorney that we're g to use KV primary stuff but to help papers and stuff they were recommended because they just have a a lawyer on staff that's familiar with school law so that's but that's okay motion a second so all those in favor say I I any oppos same sign motion passes 60 policies and resolutions so these policies and resolutions are going to look very fam familiar with last year and that goes with um our boardless paperwork has all the information listed out on each one if you can click through but that goes over our inoculation policy that we have to have in line with the state our family rights and privacy notice as well our non-discrimination policy resolution for our destruction of Records resolution for our principles of accounting for gate receipts and receips for activities uh resolution for public record resolution for adopting our new board policy home rule resolution as well establishing that usd112 school board will transact transact start businesses approve policy and performance constitutional duty to maintain develop and operate local public schools I is authoriz Advanced payment of utilities claims and specific vouchers and then J is approved General generally accepted accounting practices the waiver for Gap allowing the use of generally accepted accounting procedures so all those are hopefully you're familiar with those a little bit and if not you can click on those and look at each one individually uh questions concerns with those a through J I move to approve the policies and resolutions items a through J is presented for the 2024 2025 school year motion by Alon and a second by Josh all those in favor say I I I any opposed same sign motion passes 60 next item is organiz organizational and procedural okay these will be action items that need to be voted on separately so our first one a is our board members to our governmental relations Network the grn um as of right now uh the appointment the appointment of the board member for the grn for last year and this year currently is Allison Allison do you want to share a little bit about what that entails I have done absolutely probably yeah you want to do it again Alison sure so I would move to approve Allison as the government relations Network representative us12 second's a motion by me and a second by Josh or any questions comments do you want us to do this you want to wait and you want to go ahead and make the motion got all those in favor say I I any oppos same time motion passes 60 okay on B is our board member representative for a professional development committee uh currently camera doie is the appointed member for professional development committee Tam do you want to talk a little bit about that we haven't really had muchel so we've been working on our professional development books a little bit so that's going to provide uh us with a little more work we have to do going into this year um especially with our committees when we start off the school year so um yeah we'll definitely need a appointment for that some guidance along with anybody want to volunteer got Kayla said she could nobody else would want to I would move to approve Kays as theel how that as a professional development committee representative for USC Second second by Josh all those in favor say I any oppos same motion passes okay c um is setting our petty cash funds um so the limits as follows is what we're looking to approve $1,000 at Central Plains Junior Senior High School 500 at Wilson Elementary School 1,000 at the usd112 board office and 500 to Central Plains Elementary School Hollywood so those would be our recommended p it's that what it's been that is exactly what it's I would move to approve the petty c f with limits set as present motion seconded by Josh all those in favor say I any oppos same motion passes our next item is um the approval of the 2425 mileage reimbursement at 50 cents per mile for employee and 50 cents per mile for parents that transport students uh to school on the North End of the district and a maximum of two round troops um this is exactly what it was set out last year as well we raised it last year 37 was 37 we went 50 so it's just 50 across the which actually easier for the C I move to approve the 2024 2025 mileage reimbursement at 50 cents per mile for employees and 50 cents per mile for parents the transport students to to school on the North End of the district at a maximum of two round trips PA second motion by Allison and second by Josh all those in favor say I any oppos same sign motion passes 6 the next item is just a review of the flow chart uh last year was the the flow chart that was on um the district software we used for a board meeting uh just delegates the line of responsibility from board members to superintendent and then superintendent down to uh Clerk of boards and then also to Elementary principles and secondary principles and you can see the delegated Alliance of responsibilities there and after uh this is not a uh a recommended motion it's just a review item that's on this procedure any questions or on chart okay and then F recommended motion is um to allow dispersion of District property that is valued at $500 Le or less and that is also a motion that we had last year I move to allow dispersion of District property that valued at $500 or less motion second by all those in favor say I any oppos same sign motion passes um and our visitor is Sher Brantley I just wanted to come by I was judging 4 projects in Rice County today and I'm running for the 112th District house represented which Tory blue has right now and so I filed for her SE back November and recently stepped away from my position uh through a tazin I don't know if you're familiar with tazin from ksde and I was on the Kansas mtss M align Kansas mtss alignment team and was for the campas math project but I've recently stepped away so I'm really really proud of you guys when I hear about your flowchart I that's what I did good job impressed anyway I just want to come by and introduce myself to you here if you have any questions I will leave some cards back here if you want to ever contact me or I can help in any way but here is an educator that ready St up serve our area at state that was all just and discuss thank you thank you item number 10 the revenue neutral tax rate okay so this um is going to mirror a process that we had last year as well um the revenue neutral rate provided by the county is going to be lower right now than our proposed budget for 2425 uh the general fund in the possible local option budget as well the general fund is not calculated in that Revenue neutral rate the L will be very close to the revenue neutral rate because of the state aid uh the revenue neutral rate hearing um if we have consensus today will be scheduled for September 9th board meeting before the budget meeting uh at that time though the board does not have to um approve that resolution if that's September 9th so our hope is that when we bring the budget to you guys next month that we won't be exceeding that we want to just make sure we have our ducks in a row if we have to get to that point so we have the numbers on there for the Ellsworth uh County proposed rates and you can see that compared to our 23 24 budget from last year we're going to be very close to that again but um our hop is to be able to still be under we have to have the information to our County Clerk for July 20th um as to whether we're going to exceed that or it's our intent to exceed that so they can get the proper paperwor again this kind of goes back to how it was said it's like gotta have the ability to do it even just in even exercise it yeah so always come down you just we want that number High we want lower so that's basically just so that's okay and then item number 11 resolution correction for the district number two okay so this was brought to our attention um just recently that when the board member districts were drawn we had a little bit of a conflict uh District Two and District 4 were both mentioned um to be um to incorporate the noble Township and Ellsworth County um whenever we had John look at that again um the resolution that's proposed is going to remove any reference to that Noble Township in ellor County being located in District 2 placing it where it should be located in District 4 so right now it's saying it's in both of them there's there's um wording that leads to that Township being both so that document is in there if you guys would like to read that um you ask about that motion I move to approve resolution 247115 amending resolution number 2321 re and adopting new board member district number two for Unified School District number 112 ORD County State Kansas sorry when I was typing that up I was like when they read this they're crazy the motion by Alison and a second by Chad all those in favor say I I I any oppose same sign motion passes 60 and just just reminder that board position is still open item 12 w after school program this is not a this is just an informational topic um over the past few years we've been funding the Wilson after school program mostly with Esser funds uh the program is expiring here pretty quick uh we currently have anywhere from 25 to 30 students that take advantage of the Wilson after school uh program daily and Miss Mo and myself are currently in process develop developing a plan to fund the after school program at Wilson just would like to bring that plan to you guys at the August meeting we do have a site council at Wilson scheduled for Monday July 22nd we'd like to inform them of where we're at the direction we're hoping to go um our hope is to still be able to offer that after school program no cost for our kids we just got to really sit down and look at where that's going to come from and the direction we're going to go we do have a couple options for that um I think that we're going to be in a good spot come August for that but I just wanted that to be an informational item one your guys's mind what are of just just to kind of put it out there and to elaborate a little further what do you want to expand on some of the options or do you wait till after that well one of the options that we're hopeful is is we've been talking with the at risk coordinator at the state and there's an option for us to be able to funnel some of those at risk funds through the after school program if there's a designated after school homework time that's Incorporated with that that's our hope um we have to get a little more feedback from the on making sure that can take both hours or if that would maybe just be the first hour of that at so is your estimated like at the bottom you have the expenditures from this last year so in your budgeting for the next year are you accounting for possible changes we are um the whenever we we visited with Miss Moore a little bit um they thought that there could be a chance instead of them having three employes maybe they could get by with two with the number of kids so we discussed that a little bit um we've also discussed the price the price change as you know right now we pay after school pay $12 an hour and we we've with the Esra funds we kind of up that for those those teachers and those staff members that are helping with the after school program so that's a conversation making those a little more Equitable across the line too so um all those items we've been discussing are kind of on the table right now for that budget I know a lot of our families uh up in the Wilson Community they they really need that um for their kids um to have a structured place to go after school so we don't want to lose that long so so we still seeing the numbers stay about where they were yeah okay kind of anywhere between that 25 to 30 Mark the average is right around 27 but I think their lowest number was in the low 20s but they've been up almost to that 30 number to other questions guys item number 13 cell phone statement the recommendation um from administrators talking with them is they would rather not carry two phones with them and have their own cell phone um rather than the district pay for them a separate policy with a separate phone um The Proposal would be uh $15 a month stien to use their phone and not have to carry two phones around um and then we would kind of phase that out as we went through with the the directors and the administrators that have bones that are currently on the district plan with with a district cell phone to go to the point where they just have one phone one phone for that yeah just for a little more background this was something that kind of came about as hiring and administrators that we haven't done for a while and looking into for old contracts and stuff yeah it was back when they used to get new phon for everybody and now yeah it's a little bit different so change that so needed to change that I mooved to approve a $15 a month cell phone stifen for the administrators effective July 1 2024 motion by Josh second second by Allison any other questions or comments hearing none all those in favor say I I any oppos same sign motion passes 60 item number 14 handes at the last board meeting we uh presented the first reads for the handbooks um we do have a couple of additions um for the high school handbook uh KSD is release the 2028 and beyond graduation requirements the attachment was in the document that you guys were presented um in the online board meeting packet um and principal Murphy's here she would like to talk with you a little bit about the graduation requirements um and then also some additions from the middle school or High School handbook as well so I will do that as long as he stops calling me principal Murphy he I used to be counselor Murphy because there were two Murphy's and I needed a gabble or something um so in your the document that I shared with you and I hope you were able to open it I apologize I shared it as a Google doc so if you weren't able to open it I apologize if you'll if you need access I can give that access to you really quick um but in that document I went ahead and put in the current uh the current um statement in there and then I highlighted what I'd like to update and then the proposed changes down highlighted in green um so the first one that I will uh visit about is the Barton County Community College online classes currently the um only students who are able to enroll in in online classes um are seniors and I'd like to propose that Juniors would also be able to have that um availability um and just a little bit of background um on that for you I um worked at the community college level for three or four years as an admissions rep um and I've seen I've been an adviser at the college level um the the students are able to take those classes for just $50 a credit hour um and just to give you a little perspective the University average um for the state of Kansas is 350 um dollars per credit hour so we're talking about you know a reduction in $300 per credit hour um allowing those students to do that um in addition to that so the proposed graduate not proposed the graduation requirements that will change for the freshman class one of the things that they're adding is postsecondary assets one of the things on that postsecondary asset list is n up to nine credit hours um so if we only allow seniors to have the availability to take those hours that means they have to either take them in the summer when they're super busy um or they have to take nine hours during their senior year of high school so I would just propose um I would like to have a contract for those Juniors um they have to have a certain GPA they would be able to take the class during the school day um and if they were unable to fulfill the requirements um in that contract they can still stay in the class but they might not be able to have school time to do it if they can't behave or you know that's an issue they can do it on their own time but they would have to be in class at school um so that's my first proposal is just um allowing the Juniors and seniors to be able to take college classes everything else would stay the the same on that list um so the next item that I have in there is the graduation and pro um Pro and promotion requirements this isn't really something we have much St in uh the state of Kansas did um propose some changes for the incoming freshman class so we don't have some of these pieces in place right now and as the schedule sits for the upcoming school year um so once we have this in here then we'll work on getting some of those things that will need to happen um by the time the Freshman graduate so we have a little bit of time on that one um so some of the things that are uh well all of the things that are changing if you look at the um the letter or number a on the uh four units of language arts they're adding um half a half credit of that has to be a communication credit uh so the way that um Mr Holmes explained how it used to be set up here was maybe sophomore English was a semester and then Communications was the other semester of sophomore flush so it's not really a huge change it's kind of the teacher gets to teach it kind of mixed in so it's not just a speech credit um the complication with that and something we'll just kind of have to think about how that should look is if we do that and we have a kid that maybe didn't take their speech at their other school until their junior year but they came to us as a junior they wouldn't have that speech credit I don't want them to have to repeat sophomore English just to get the speech credit so we just might have to be a little creative on how we offer that um we could still offer it for college credit where they could get that speech credit credit um they could take it on Ed genuity uh there's some other options um but we can kind of think about how we want that to look so that would be one of the changes um an additional change would be adding a financial literacy class that would be a half a credit um we had implemented this before at our previous school and we put it in the junior senior level um because I feel like if you do it too young they won't remember you know the financial literacy is trying to teach them about insurance and about their Banking and all of that stuff so we don't want to do too young where they won't use it when they go out in the real world so um and then so the number eight on there has been a little controversial in the state not not the idea of it but just understanding what that means it's it's stated as an advanced science technology engineering or an advanced math class um but they're also saying that any of our Advanced CTE uh credits would count for that so not welding one but welding two so if they take the beginning and then they take the advanced um then those advanced level CTE classes would also um fulfill that requirement it the way it's stated it sound not this but on the on the other one from the state it sounds like you have to take a computer science class so then all these schools are trying to get their computer science teachers certified and that was not the intent so um that is that is a little more clear there and then for the state of Kansas um you have to have 21 credits to graduate I believe ours was four sorry I looked at it the other day and now I yeah 24 so we require 24 to graduate from Central BS so then seven and a half units would be um elective units and then I I just added in that postsecondary asset uh list and then there's I think this is probably going to change but they're trying to have everybody um to complete the fasta before they graduate which isn't a bad idea but I know there's some parents who are like we're not going to qualify um there is a waiver available for parents who choose not to fill it out so it's not like a student can't graduate if they don't f up that so so so anyway those are the um changes um what I'll do in the handbook is leave the current uh graduation requirements and I'll just add in the ones for 2028 graduates and then as those phase out we'll just pop the old ones off and meet the new ones if that's aice so I really I personally really like the idea of opening up the credit and when Mr Murphy kind mentioned that I said that I really liked it because Paxon my oldest son as a senior had the hard choice to make between public speaking or choir band because the only time you P public speaking college credit is first hour but that's the only time to so he's not public speaking which I don't we see if I can talk into it Su or something but yeah so it' be nice so I did visit with the lady from Barton County who is the director of the I think they call it early opportunities um and there are a lot of opportunities for our students um not only the college credit but there's also a lot of CTE things that we can be taking advantage of um as close as we are I think that would it would be beneficial for our students to be able to take advantage of some of that I don't how familiar you guys are with the excel in CTE um but the state of Kansas offers all of those that are considered Career Technical education completely free to high school students so it doesn't matter if you wouldn't qualify on FAFSA or whatnot there's no eligibility it is if you are enrolled it's free for all of those programs and then once they graduate um then they have the Kansas promise act that would kind of kick in so um we had a kiddo that actually started started his junior year got his uh it wasn't age back I can't think of off the top of my head he got he got one degree in high school finished that one and he's now at um electrician school at NK Tech he's going to have two degrees that he have to pay for so um there's just a lot of opportunity out there um and we can definitely take advantage of that if you guys are open to that any other questions about the handbooks oh I'm sorry I did have that one last one um it was just adding the NCAA requirements um for any student who is thinking about only to place Sports um at the Collegiate level there is a separate curriculum um that students are supposed to complete um and we had a student that ran into it uh before so I just wanted to make sure that that was in our handbook so that parents were aware that there is additional um curriculum that those so this is just off the ks website it's just it's good to have in thank you I moveed to approve the handbook changes as presented including the addition of the 2028 beyond graduation requirements for Central High School and second so motion by Josh and second by Allison all those in favor say I I any oppos same sign motion passes 60 thank you for all that Jess and item number 15 Holly dayare okay um we've spend been spending a lot of the last couple weeks uh budget and after school program and then also daycare needs um we've completed the paperwork for the Patterson Child Care Grant um our contact for this Grant's very optimistic um but nothing will be hammered out for sure until the end of August with funding in September kind of puts us in a little bit of awkward position with where we want to go with the start of the school year so I want you guys to be aware of that if we are fortunate enough to receive this grant um the grant is for 175,000 maximum we budgeted for half of that to be awarded to dat Hollywood daycare Holly gr daycare sorry and the other half to the Wilson daycare to help add additional group home slots um to each one of those facilities our hope is that we could file for the same grant for next year for claflin's daycare as well so that's our hope we've been in contact with the operator for the Plum Creek Apartment Complex and F rude um with approval of this recommendation recommendation and this motion we'll be able to have our Representatives write a letter of intent to move forward we do have one daycare provider that's already certified and licensed and the other in the process of orientation classes uh once the orientation takes place we'll file our applications this will allow the inspections to proceed our contact at Barton County childcare says there's still a chance depending on the time for background checks applications Etc that we could be still accepting some kids in that by August that's that's our hope uh moving forward there will be some fees um that the district will incur to start these dayc carees um and then I I attached the expense expenses to the document on our paperless board meeting um there's a chance um that we'll be able to talk to some of the Hollywood Community um to see if there's any willing to donate certain items to that as well um some of the items that are on that list um are the two rooms that we would need at the Plum Creek Apartments also um the electricity would be something we would price we would incur as well our insurance policies would grow a little bit for both of those daycares we have some licensing fees built in there um there is a fenced in playet and this is something that um since there's two different daycare group homes they have to have two separate areas for outdoors okay so you can have a 30 by3 set with a fence in between a Breakin and Department to a 15 by3 15 by3 our hopes is if we can get this grant we would be able to get some really nice play equipment and things like that in all of our um District daycares to you know allow our kids to have work on some of those fine motor skills and things like that in those areas we don't have to have that to start off but we do have to have a fenced in area um for that so that would be a price that we would look to incur as well um furnishings the daycare if you look on the the site uh the k um kdhe site um they have all the Furnishings that and an approximate price that it could run um some of those Furnishings if you go by their list add up to about $20,000 a room I think with some donations and some help in the community we might not have to incur a lot of that cost because I think we could get tables and cribs and things like that changing tables um for people around that could help with that um the food is another um item that we do have to get um kind of nailed down with that how we're going to um cook bring in food things like that we're talking with um our U principal over at hollyood to talk about if if maybe we can transport food back and forth but all those are costs that the district would incur in hopes that we get the Grant and it would filter back through that's that's what our hope but um you know business-wise that's not a good thought to have just because you don't know if you have that in the bank yet so um that's kind of where we're at with the Hol Rood um daycare and I just need some some insight from you guys whether you want us to continue that process um with the understanding that if we don't get the grant that the district would incur some of these costs until we got some Revenue coming in for kids um and then also to continue to be able to talk to some of those community members here in the future if they're willing to help with any donations so with the grant is that going to be an issue if you've already spent the money no we would be able to use that because it's the same same year to be able to basically some Grant specifically say we won't pay for saity so it's okay thoughts concerns have we talked to to anybody about a fans have not I wanted some guidance from you guys before I got any quotes or anything on on any of that moving forward um the estimate that I give we we did have a quote for a fence in fencon area here at the high school um a pretty long fence over by the football field so kind of used that a little bit with what they're costing to kind of get a rough estim of what a fence over there would probably most likely run um but with some guidance for you guys I would want to get you know and get move in that direction because um you know August is running up pretty quick and some some some of those facilities what numbers are we looking at for the dayare so um whenever I talked to the lady in Barton County today um one of the concerns I had was with the square footage over there if they were going to minimize the amount of kids that we could have uh when she did the calculation she thought that their calculations with the square footage for their side of it would be um up to the maximum 10 12 kids if we had a helper in the um I can't give you an estimate on that for sure and the reason is we have to have the fire marshall come in once we get our application and he could say you're only allowed this many due to Fire Marshal regulations Our Hope would be at least 10 per room that would give us 20 slots so 20 slots not kids um would be our hope for that facility does the fire Marshalls count slots for kids I think they're going to count kids because they're going to count the amount of people that can be that time do we have estimated numbered on how many people I know um one lady that that um has a daycare over there now seems to be pretty full yeah um and I think there's a waiting list that's a pretty good size waiting list for her her facility and we have teachers that when they go back to work have no daycare for their kids or are transporting their kids to grade V for daycare so I know if we had any names or anything people that were interested on that teachers get priority most of the time yeah sometimes it's hard because if you already have those slots filled with kids and then a teacher um has the need for it makes it hard because you can't just kick somebody out of the slot for that slot so that makes it tough um on that side of it but we try to make sure our fault staff has priority but we want to be able to offer you know some of those slots with the community as well so that's what our hopeing creating new slots um you know in the past two weeks since I've started we've really we spent a lot of time on this a lot of time um on just the budget side up going forward start it would really I'm going to try to bring you back up here so I can see you okay on for a second yeah there you are okay can you see me still okay good all right good um a lot of that's just going to depend on the number of kids that we have um you know if we're full and then a lot of that depends on infants because infants take up I believe it's 1.5 slots compared to uh you know just a toddler so it varies greatly um we feel pretty confident though if we were able to fill those slots up that it would be a little more of a um you know Revenue Source For That Daycare rather than um District relied on would be our hope the electricity cost is that average that's average for what one of those run right yeah coaching yeah is there any any local other than like little know any other likey they were sorry they're talking about what other fencing companies might be available to get from said through not that I'm aware I mean I agree I think we need to keep forward but I would also start talking with community members sooner than later so my next step is is if if this recommendation of the motion passes um a few things one we need to get some quotes on pcing and then also um get our letter and intent to um Plum Creek Department that we plan on moving forward with those two and then also to um get a list of some names from the Hollywood Community have just a little sit down meeting with them to see if they're any donations or anything that could happen with the Furnishing side of it to move forward with it under the hopes again that we could we could open those facilities up in August you know we're going to really be against the Fire Marshall schedule and the um other inspectors that have to come out with it as well so um we're just really pressed up against it right now and we really high to have that in August for our if we can but um there's no guarantee that we're going to be at that August Point either right we might be ahead at some point to just have an open community meeting okay anybody who's interested come here it firsthand and then have a list of ways people can help because some of them may be financial help some of them may be hey I have these Furnishing some of them maybe hey I can help with the fense kind of a thing so but I also don't think it needs to just be H because I know there was someone who commented too like because we were talking about you know and I I think this also might need be said um like that the clock one dayare has kind of been put on the back burner and it's more so related to need and like that County group that has focused on the great bander and the Hoisington dayer and then also some State funding has kind of slowed down and so it's also a larger scale project they were looking at versus what this would be well and that's partially to where this State funding has slowed and so the hopes for maybe some grant money and some stuff there is it quite what they had hoped for and so they're needing to finish up their poisoning project the great men project and get that up and going before they can expand on another project um and you know we need to focus on where thead is the greatest so that's why our Focus now has shifted to being able to get this up and going the daycare up and going in hollyood plus there's already facilities at Plum Creek where we're not having to build something to the ground up so that you know kind of set us back even further so that's a little bit where the thought process is just letting the public know too um and I know it's been said that by other people in the community yeah you know we want to focus on everywhere and we see this all all as a community and where the need is so not not just PL again so we're all so as far as donations help that should be not just asked for but yeah I mean as far as motion I think open to motion to proceed so one of the workers that we're looking at is the worker that has dayare facility over there already so Diane since this involved pal Creek I will abstain okay so I'll make the motion to move to continue the process to open two District operating group daycare homes in hollyood dependent on LIC I'll second so motion by Chad and a second by Josh any further questions comments hearing none all those in favor say I I I any oppos same sign motion passes Z to one OB M president I moveed that the board going executive session pursued to the Kansas open meeting act to discuss non-elected Personnel for the topic of classified staff and supplementals to protect the privacy of individuals to discuss with Mr Murphy present and return to open session in this room at motion second Chad allv say I yeah okay Miss Kayla I'm gonna move e e e back to open seor I move to approve Britney Corp as the library Aid at Central Plains Junior Senior High for the 2024 2025 school year second a motion by Allison and a second by Josh all those in favor say I I any oppos same sign motion passes zero administrative reports right so um I put in my little agenda if there are other things that you guys would like me to report on monthly um please don't hesitate to say hey we'd like to know where we're at on this every month I just kind of put some things on there that I thought you might want to know about but if there's something else please please give me Fe back on that um okay so I uh I've been up here a couple of times when weights have gone on and I've been hit up every single time by some high schoolers that hey what about this hey what about this so I have a couple of things that I'm kind of weeded through um to uh just kind of report on for you um the first one is I have the seniors would like to paint parking spaces um they would they have a whole proposal they actually uh I came up here and met with with the kids I don't know probably March or February um once and then right after that they emailed me and said hey can we meet we have an idea for you so they they this isn't just thrown at me they uh have really been kind of thinking about it for a while um so I kind of just included the notes that we talked about um in our sessions that we've met about and then we met with M Mr Murphy last week I believe uh with a couple of the kids um that are interested in doing this so what they would like to do is sell parking spaces for between $ 25 and $30 and then they would allow the uh kids to paint the slot um so it' be their spot for the year um and then they would have the option to embellish it if they would like the student artwork would have to be preapproved um we would give them a couple of days to uh paint those spaces so that we can mark off the parking lot um and that was a safe place the seniors said that they would provide certain colors and then if there were additional colors the students would um come up with the other colors they would like to use outdoor latex paint because they I ask them to research what kind of paint they should use and that's what they said worked on asphalt best so um that's what they would like to use um you know the concern is always well what are you going to do at the end of the year so one of the things on their checkout would be if theyve purchased a spot um they would have to paint over it with black before they would be allowed to check out out um for that that school year um has this come up before no no no okay I we weren't sure if it had come up you know in the in the past of of people wanting to paint um no My Son Your Son yeah so my son yes yes he was on he was on Zoom with me um they would also like to extend it just since there's I think they said there's like 30 kids in the senior class they'd like to extend it to the teachers and the Juniors as well we decided since we wanted it to be a little more special for the seniors the Juniors would get like a little Banner at the top of theirs that they could paint you know just a little spot um just so that they'd have something to paint but they could paint the whole thing and that way the seniors would have that availability um so I guess on that I'm just kind of asking for your thoughts and um you know if you have any concerns about that did pull um talk to Tim a little bit about it about what his thoughts were out there um he thought that pain over black would just kind of make it match the asphalt that's there and thought that it would be you know something that definitely give it a shot and see as well so we can establ about he also said that if we you know you also have that concern of over how many years is the buildup going to be so much that it's going to he he thought that if we power washed it it would chip that off and it would be fine so I mean the parking lot is there's lots of not holes but cracks in it so they can kind of have to was that come okay perfect so so Kayla do they power wash it off did they power wash it off at the end of every year yeah okay before that they okay so we can kind of just gauge if we're okay with allowing to do that we can gauge whether we want to just car wash it off or have them paint black so schols do it I think it's kind of a neat thing to do yeah I think it adds a little personality and um the kids know that if they purchase a spot it's only good for the school day in the evening time you know if we have events or something up here that that doesn't work for their spot um they also had the idea and they came up with us on their own they're going to um they would like to create a couple of signs that they can post at the entrances that say painted spots or for uh or are taken or reserved or something that way anybody that would come in would know um and hopefully we can keep those young kids out of their spots so we we just talked to them as well that we didn't wanted to take time out of the school day so if there was something somebody was parked in their spot report to the office and we'll try to fix it moving ahead we're not going to disrupt the school day to go par okay um the other the next thing I have on my uh just my building report is um a buyout sponsorship idea um I kind of visited with the uh Boer Club the other night about this idea um and I'll not stealing I'm stealing this idea Bobby did this at sub we had a a little issue with our um activities fund trying to get it back on the up and up and this was a very very successful program um basically we would ask uh anybody who would want to sponsor a game they would have the opportunity to do that and um buy it out so that it would be free admission for our community um as we looked at the uh gate um though it was not we were very surprised at what the gate was bringing in um so to make it Equitable for the school um we'd have to we'd have to raise the prices just a little bit um so if you if you were able to open the little uh sheet that I put in there um to buy out a volleyball game for um an evening would be $1,000 and then a football game our gates are bringing in about $2,000 um so they you know the buy out for that would be$ 2,000 and then a basketball game would be, 1500 um out of that money some of that money would go to go to the booster club so it' be a help to kind of get them you know started and going um and I believe we said that was at the Black Level so it was $100 towards booster club so then that uh Community or that company would be able to get whatever the black level is for for the booster club um they would get t-shirts for their the people who came to the game if they sent four people they would get to sit in a little special section at the game we would announce them at uh the the halftime um of you know that they had bought it out there would be Facebook posts and signage and um good advertising for the company we would also even send it to the the team that we were playing to let them post it so that their fans would know that it would be fre your mission um they would get a yearbook ad and then they would get a signed ball so it's a pretty good deal for the community um and we don't anticipate selling out every game but we thought we'd kind of open it up and see you know if anybody would be interested so I just kind of an information item for you guys something I'm kind ofing at start um my next thing on there is Kissa I'll probably always have a Kissa update for you um so right now I really only my ke update we will meet with the KE the lady from the state I believe that was in November that we'll meet with her again um but as far as building goes um I'm going to be really focusing on the IPS implementation uh IPS stands for individual plan of study um what I would like to do is create a Google site for the student where they create their own Google site and then they have have each year they have a plan or they um there's something that they complete towards their uh graduation um with the idea that when they graduate they have a digital um portfolio that they can take and go get a job they can go get a scholarship they can take it to college and add to it if they want or they can use what they've learned in creating that to create their own professional portfolio um that's kind of the direction that everybody's going is those professional portfolio so um that's something that the state would like to see um ipss are supposed to start at sixth grade not that they have to have a digital portfolio at that age but they're supposed to be starting to be exposed to Career exploration and um you know just the world so um I would really like for eighth graders to develop a plan for their freshman and sophomore years um of school and then we'll relook at sophomore year creating that plan for um you know the rest of high school and starting to be Beyond High School um with the idea that they would share this document they create um at the uh spring conference just so that it's not parent teacher conference the same every time they would have something that they would be sharing so that parents would be like the same thing every time so they would have you know that piece that they could share um within that piece there would be a um interview uh mock interviews that they would that they would complete uh they would do MO interviews freshman or sophomore years and then um Miss Weber does those in her senior English so that that way they have some exposure and then okay this is what I want to change moving forward so that would be a piece to it so all of those things are on the IPS um rubric that all schools are kind of like oh wow we are way on this on the low end of those things um to get to be modeling you know everybody's got to do a little bit of work kind of start implementing a few of those things as we go so that's kind of my update for um Kissa and then just Athletics just kind of letting you know where we're at Cross Country wise we have I know that there's two kids that would like to do cross country um at the high school level and we are currently still looking for a coach I did send an email out to the district um today to find somebody who might be interested in doing that um coach Styles and I did talk about what that would look like if we couldn't find somebody if he and I can tag team that um or if we can maybe reach out and see if we could have another school that would will be willing to you know let them kind of join their group or whatever but um we'll see if we can get a a coach R up before we go to those other fees so um that you know just that piece of having a parent take them is just complicated because you have to take a test to be certified as as a coach and so we wouldn't have that piece if we would have a parent team so um if he and I could get certified you know or or pass the test then we can maybe tag team it's just all of those are on Thursdays and that's when all the middle everything's on Thursday so that just makes it really complicated uh to get you know administrators at everything so and then the only other thing I had on there um as he and I visited the other day um we kind of talked about maybe putting together a uniform rotation I found one in um coach Mr holm's office um but it ended in 2022 um 2022 2023 was the last that had been updated for who was next for rotation so I know that um some of the sports have purchased things since then um so he and I are going to work on putting together rotation for those uniforms so we kind of know where we're at so that we're not all of a sudden needing to purchase all the uniforms in the same year um so I know when you know the consolidation happened all the uniforms came about but you know we don't want to get to the point where we're having to redo all of those in one year so I was yeah yes but and I don't think that rotation would really ever follow yeah yeah so that's something that he and I kind of put together so guys have any questions for me thank you so I'm going to go pretty quick on my superintendent report I do want to give you a daycare update for our other two U facilities um Wilson we're kind of at a stage where we're we're looking still to move that to two different group homes to allow some more slots for our Wilson community of North uh that's kind of in process right now um we did visit about that with our daycare ladies and our Administration up in Wilson this past week and we feel like we kind of have a plan um it's just a lot dealing with all these different daycare entities and still trying to move forward right now so we're really trying to do the best we can for all communities moving forward I do want to give you an update on Clin I did talk to the uh lady from advancing the Martin County Child Care um she did tell me that they were denied um any um funding pieces for uh the 24 to July 25 they were going to try again um in July 25 for the year 2526 for our dayare here so um that's kind of where we're at as of right now we did not get the extra um credits that Mr L kind of put in for for the extra tax credits we did not get those this round U but that's kind of where we're at with the we're in process of the HVAC system Cruise company's back here weit room was the number one priority today and um they're trying to make sure they get everything ran to the gym so they can get everything put in in September for the new AC unit and the gymnasium uh carpet's updates all looking good Wilson office looks great over there uh they're finishing up classrooms this week and the Hollywood magnetic click vinyls here and it's going to be installed as soon as Wilson's done it all looks great over there and then um we're moving forward here hopefully the next week the next two weeks with our with our uh middle school and high school here at Central planks as well so maintenance crews are working hard getting all the waxing done all the heart CC scores done as well moving ahead so I want to give you an update on open enrollment as well we do have two students that applied um a 10th grader and an eighth grader and all the school districts right now are waiting through this open enrollment piece because it's new for everybody you know it really wasn't pushed out very well of when the opening um months were supposed to be for the Open Enrollment in June so there's a lot of family scrambling right now just today we had another four open enrollment forms turned in for our district so we're kind of waiting through that right now to kind of see where we're at number wise moving forwards well we're not the only districting that so so what does happen if we have like a family that sends in open moment but I know we had a couple classes that we said we didn't have openings in so but they have other siblings and other classes that we did have opening so if we accept one of the siblings we have to accept the other as well we don't have a choice on that we've also went back through our power school database to see if there were any any children on there that we might not that might not be back this year that we know maybe their families have moved and maybe he's opened up some space as well and talking to the parents and the people for the open en as well so um that answer your question yeah okay um this is a an informative piece that I need some feedback on um I received an email from the superintendent Russell they're looking into trying to update some of their facilities and maybe looking at either a bond or a County sales tax or maybe both at some point um it's their understanding that if the county pursues a sales tax some of those funds would flow into our district somehow so they've requested to have a meeting with three of our board members and also both superintendents three of ours three of theirs um so we don't reach that four number um at some point to talk about what that's going to look like like Revenue wise if they decide to go that direction so just need a little feedback from you guys if you want me to pursue that or if we have fre people that would be interested on that or which direction you'd like me to go yeah I think what thinking are there three board members that would like to be included with that everybody speak up once I visit with him and we get a couple times and dates I'll check with you guys before we confirm anything okay perfect uh Transportation update just a reminder that we sold three vehicles this uh past spring one was the wheelchair accessible and to a neighboring district and two on purple wave currently we have one wheelchair accessible that's in working order in case we do need to transport a student that is disabled um the transit van we purchased uh will be in the rotation for extracurricular activities the usage for that and it looks like mid to late Vault before that one's going to be in and the new bus we order is still on its way and they're now saying mid to late for that as well so we're hoping we get that thing in this year so um we are in need talking to Mr lari and our our transportation director in need of a minivan in place of some of the transportation um that we sold this past year so the transportation department is looking um at a 2022 used minivan for this need we're gathering information on that and we'll report back to you guys in August about that so um and then enrollments fast approaching um we had our secretary and some of our administrators in today to get information sent out so for our uh enrollment here in the next couple weeks that's online um they've been working really hard on our inservice schedules and all that as well um one other item that I have is I am meeting with our ASB best guy for the Holly R in Wilson gym tomorrow make sure that's updated so we're going to get that inspection in I have a lot of questions just ask him on where we're at with everything else but when I talk to Mr lry those two needed to be in the rotation here equ to make sure that we're still meeting all those those requirements so um questions thoughts comments concerns we have a lot of irons in the fire right now that we're trying to make sure that we don't leave anything out so we're working hard on all those things any open Agenda items we have substitutes and then some negotiation and then we're going to be bringing a budget information um and any Personnel that's going to be included in this next year to you guys at this next budget or sorry at this next board meeting um we do have the meeting on the 24 scheduled with ER CEST um will that take place at the district o' so that'll be next week so yeah we're hoping at that time when we when we when we in August on 12 it will have pretty solid budget numbers to present you guys Diane and I are attending we're going up to ks scheduled on July 25th to meet with them um for any budget information as well we have a negotiations on there I I think that might have been of last year because we've already approved the negotiations you guys already did that however the teachers have not yet right so she has to ask all the staff first so I think that's probably why that's there I'm pretty sure it would go case something come but yeah so I talked to Susan bar and she said she has to Emil out come back VA and oh um probably should to discuss go to KB convention and yeah I was gonna just bring that up next month or think about that but we might want to have that yeah on next month sure sure and I am going to be on the legislative committee okay so I won't to you should have to pay is that yeah okay good enough I think that is it so I would entertain a motion to adjourn motion by Alison second by Josh all those in favor say I I any oppos same sign motion passes 6 thank you everybody

uh call to order at 5:44 p.m. Monday July 15 2024 Boba Unified School District summer board retreat turn it over to Ruben superintendent for w callia abson Kathy Vans and Ella gwood anamarie Stevens here and and um Sil Hendricks absent um we have three person and two absent okay um next we go into the uh routine business we make uh a motion to approve we have um one more anybody second it second second by anamar Stevens all those in favor we have three um yes present and two absent motion carries uh number four information items District presentations thank you um board clerk miss van um for being here today members of the board and members of the community um it is a very special board meeting uh because he going to let us know uh or seta foundation for the entire year it's a little checklist of what we are last year we had a very successful Retreat and he helped us uh with all of the other business that we had throughout the year uh we were able to walk away with information that way we know where we are what kind of information we needed to run the business and we are looking forward for uh we're looking forward to share the information in this meeting as well to empower you as B constituents and also for the community anyone is welcome to attend the uh Retreat as well or participate via live stream um and at this point um I'm going to we we're going to go ahead and get started with um little introduction um to set the ground of what is going to happen the next couple of days uh this Retreat is one out of three meetings um it's a series of Retreats um or meetings that are going to let us know um what are we going to be doing uh to get started to make sure that we also honor the Traditions or the to Nation um I would like to invite everyone um that is able and capable of invite you to stand up so we can do an invocation and I'm going to need a volunteer so please have this point stand up if you're able to and and I need a volunteer thank you Mr thank you for this time together may we continue to grow with one another to improve the education and also to provide resources for our students and our families along with the community let us be um work hard to to [Music] be a resource and Empower those students to continue their education thank you thank you m stens um please sit down and it this point [Music] um in terms of today to be able to be uh making the most out of the um I'm going to ask you what what is the noise that is going on in our minds and and how we can self-monitor in front of you right be behind your name tag um there's a sticky note which one might be your greatest instructor today is it a text message social media and notifications emails stress or other I want you to write down which one is behind you which one is the one that may be your greatest destruction today acknowledge it just write it down write it down which one is the one that is going to keep you away from um getting engaged today and once you acknowledge just put it in front of you that way you reminder that today your goal is to be successful and when that comes up it's that is your little reminders hey no this is right now what is keeping me away I need to ensure that I ignore What's um affecting you that way you can fully engage in today's activity so write down that one item that may be distracting you today put it on the postate just put it in front of you that that would be your reminder um once you see it happening says uh oh that's my distractions I need to get back and get engaged um what you're going to see is after an interactive presentation on Benchmark data and the next steps aligned to a three-year plan um we are the the alignment of project Elevate IAP and response to our data U the USD board will be able to Define ways to actively Monitor and support the district the schools and our staff um a little preview of what's going to happen the next couple of days we are going to be here for 3 days from 5: to 7:00 every single day and we're going to start with the district um we're going to start with a big picture what is the district um plan um we we are on the second year of our plan um and we also going to see some of the data and also what are we going to do about it so that is today's tomorrow and Wednesday what you will see it is a I'm too much sorry I'm when I preach I walk around the entire church so what we do um on on on THS on Tuesday and Wednesday um you're going to see an expansion of How does it go from the district to the schools and then later on we're going to get back and what does it look like within that departments but by the end of the day today you're going to get the foundation the more engaged you are today everything else makes s is going to make sense for the schools and it's going to make sense for also the Departments when they do the to your presentation um for day three also I want I want to uh remind you we do have some informational item so at the end of day three uh we we are going to need a quorum so we can go over some possible positions um to approve since we are about to start the school year for the first part we're going to get old highte umor it's to car Tes Tes so for the first I'm going to have to modify right now cuz I don't have everyone that I was expecting but what I want you to do um I'm going to give you a different posted without cheating without looking at resources you're going to have uh two minutes to write our five goals you cannot cheat you can only look at you post it and you have two minutes to write our goals we've been spending a whole year on our goals see how many can you get down in 2 minutes Ready Set You may begin do you cannot cheat you cannot look hey Siri set up a timer for 2 minutes can't cheat for finish your thought now I'm going to ask you guys to stand up and get together the three board members and share to see if you collectively you can come up with a five goals you cannot look at any of the resources yet do not look at please get together with all of the all three of you and see if he can come out with all five goals so secretive for 20 seconds [Laughter] [Music] um feeling good excellent just in time so share with us what um the collective knowledge what are the five goals I want you to guess what are five goals that we have for the district who would like to present ready set I saw I saw a lot of this go ahead okay one of our the main goals for uh BD is that 80% of our students will Master 70% um of their um like the math and I I don't remember what do are it's okay that's it right there what else also 90% attendance in school and by grade level uh schoolwide and by grade level very nice that's too and then um we also really rely on the 10 essential standards I'm not sure if that is a goal but I know it's going to help us reach our goalss okay and then um we're also looking at um our students um really really um getting that 25% um in proficiency each each time that they're evaluated or you know when they do their testing and stuff those are what we have know we're missing a couple but I well by the end of the day Direction I I want you to keep that in mind uh because this is your your own prepost assessment that way you you'll be able to determine ah I knew that one but I forgot oh I should have said that um by the end of the day today and by the end of the next three days you should be able to hear all three not only you went to the goal but you gave some specific of the goals which I thank you well having said that um let's start with reviewing our threeyear plan uh you are more than welcome to stay seated and turn around all you're more than welcome to join in one of these chairs you have access on on these two um on these two monitors so where are we in terms of our three-year plan a three-year plan if you notice this is the journey that we started um we completed last year which was um clearing the land or finding the areas that we were not being successful and now we starting um as of July 1st building structures building structures so we are are on phase two out of three in our threeyear plan what does phasing building structures mean it's about having systems that work what is systems that work can somebody share what is your understanding what is your understanding of a system or or a structure I'm going to give you about 10 seconds to think about what is your definition of a system or structure your system what is your system or structure ready that was 10 seconds Give Me Your Best Shot um go ahead Miss V what is your system what is your your interpretation of a system um for me I believe that in order to have um um a great plan in place it has to have a great Foundation a solid foundation and that's what we're working on is is right now is starting to build that I mean we've done what we could but we're starting to build that solid foundation for us to be able to start moving forward with all the um good things that are going to come excellent thank you what is your interpretation um building off of that I want to say it's a action plan of how what steps are you going to take in order to achieve your goals and your objectives and I and over the past three years I think or we've been working on this I think last year was something that um when we laid down the different goals that we were focusing on was really helpful because it gave us a better understanding of where um what goals you want to achieve with the school system and then also with your staff um so I think it's basically just steps that we're going to take in order to improve or build upon to make ensure that our students are successful so you do something to get something back right you're you're going to give it your best effort and expect something back Miss gwood what is your interpretation of a system you start out with um a plan and then you set a goal and um and uh I would say about the teachers you know have um um have um well for for me know that for our children you know that we we want all the children to learn you know and and set that set that goal and for for the children to learn and and um and just U um I guess follow our our schools you know our our what we've been talking about you know all these um achievement that we're that uh where it's in the process you know that um to follow that and try to get those um get where we want our school to be so that that will be uh the main thing M so what I'm hearing is you you do something and expect something back you need to have a solid foundation so we can build up and uh U you need to have a plan well I'm going to share with you um what is the basic structure that we're going to follow in terms of a system a system uh for the next year I want you to keep in mind three phases how many I didn't hear ready three steps three phases three categories and the system that we will be reinforcing all this year it involves three main phases the first one is the needs to be able to understand what is a system and we need to know what we're going to be fixing we need to identify the needs what we know as assessments we need data to determine what are the needs the Second Step ready the second step is what are we going to do differently what are we what are the best practices that are going to help students and that they're going to help staff let's review that the first one we need to know the needs the needs based on assessment the second one is promising practices and the last one requires some type of accountability is to understand what are we going to do when it works what are we going to do when it when it doesn't work so that repeats a cycle that repeats a system so let's review that when the first one is identify the the needs the second one uhhuh what are the promising practices that we going to do differently and the last one H yes how are we going to hold each other accountable how are we going to so that is the structure the system what are we going to do with that as you listen to our presentations those are some of the questions that I want you you to start answering hm what is the system in place what is the system in place meaning what is the data that we're going to look at to then determine what are the needs do we know exactly how we're going to address those needs and the last one how do we know if it works and if it doesn't peeling the onion and going more in depth there are four specific layers that we going to be in reinforcing and pushing forward and that is uh do we have a plan something that requires to do something or the areas are going to require to study something the next one is we need to act on the information that we getting and do something so it's a plan that requires to do to study and to act and we're going to repeat those four layers and you're going to see how that's going to look like throughout the presentation and throughout the district as a governing board then how can you support how can you support some of the questions that you can start asking moving forward is if you don't see it it's can you share with us what is your system in place or I would like to hear more about your system in place for any of the goals that we have in place and if you don't see it part of the support is well next time we meet I would like to see your system implies in place that addresses those three categories it's what I want to hear what are the needs regarding attendance reading math science standards what is the system in place what data we're looking to identify those needs and then what are we going to do about it so the what are we going to do about it it requires what are you going to do how are you going to do it by when are you going to do it and how you going to hold people accountable these pieces I want to be going back and I'm want to be reinforcing it and then I'm going to be asking but as a board as a body of the governing board as we push to the building the structures and understanding system we need to speak the same language one of the the same language that I want us to be aware of is our system is going to have three phases the needs the promising practices as well as the accountability in place and B based on that information how we're going to do it by Planning by doing it by studying and by acting and in on the bottom you can see uh on the graphic organizer and I want to thank our district Affair manager to help us organize in in add the graphics so he can can make it more digestible but um as you can see on the bottom of the foundation is the main components of a system of a structure and above how are we going to be taking it to the next level question so far no now here's where I want you to have you posted handy to see how many you you received okay so goal number one it is behind us number one and number two it is 80% of our students are going to score 70% or better on standards Reading Writing Math Science Social Studies all of our students they need to score 70% or better the second goal 90% we expecting 90% attendance by student by grade level by school by District so that is the number two and based on those that is part of the the goal that is the goal how are we going to do it how are we going to do it through the essential 10 through the essential t 10 goal number three uh goal number three to be able to achieve the 80% um and the 90% And I see Miss Ben giggling um this is now the teacher language this is what we're going to be expecting empowering and supporting our District by having implementing the essential 10 that is goal number three our teachers will be supported by reinforcing and implementing the essential three goal number four goal number four is we're going to support and challenge we're going to support and challenge what does that mean if we want to expect we want to make sure that we're providing the support needed it's providing the tools providing the training providing the coaching mechanism that we need by support and challenge so we can change the status quo the Cherry for this year the one that you going to hear a lot it is engagement which is goal number five goal number five is our students are going to be receiving standard standards based instruction and get engaged in that standard and is our responsibility to make it culturally relevant so I kids can see the the connection in the community that that we serve I'm going to place a pass right there and I want you now to share which ones did you knew which ones did you know but you did not record go ahead I see you grabbing the um I I the the goal number three I was thinking about it and I was thinking well the parent um uh I uh I view view parent view but um I thought that was I thought I I knew it but I didn't think it was part of it and but I thought it was so I was like oh my God it is part of that it is part of it and then um number four number five I didn't know I didn't even think about those two so well out of this glad that you not mentioned it because now I know that's part of the goal good good um and this is a time to ask those questions and more than anything I want you to use these retreats to celebrate what you know but I want to support and challenge you by pushing you so you can walk away with more goals the more you understand our goals the more you're going to be able to support us and the system SS in place in building the structure anybody else something else that you had that you said man I knew that one but I didn't record it I actually knew partial of it and I was trying to remember like some of it and I was like I know there's a number number like the first one and I could seem 70% and I'm like but there's another number and I couldn't remember um and then I know something had to do with math and writing but I couldn't think of like where it fell into and I didn't remember any of the other ones I kept sitting here trying to think of like all these different things that my brain was being overlooked no but I'm grateful that we're going through it because it makes me remember and um thinking about our goals and how we're moving forward well to kind of point it out essential one of the 10 essential is a spiral which is essential number six this is a spiral teaching a spiral learning it's is we reviewing what we learn so we don't forget so walk away not only with essential 10 but you're walking away with actually um three more in there which is a spiral it's the coaching throughout everything that we do we need to be providing the coaching so we can support and Challenge and you you are right when you said the parent views it's somewhere well it is part of goal number two in order to reach the 90% attendance we are going to be um connecting with parents uh through parent view we want 90% of the parents to connect to parent view which is also one of the essential 10 uh one of our goals and as the test on my weekly highlights it tells you which goals we're meeting each week which goals are we showing evidence as part of the Spiral as part of the Spiral learning um you did mention the target let's go into a deeper dive in goal number one um and Miss V you alluded to that you are correct it's 80% of the students that's going to score 70% or better in in standard based instruction we do want um our students to also uh have 90% attendance and 90% for par and view however it's within the next 3 years we're going to build a foundation but we expecting at least 25% from one Mastery level to the next one why is that important you are the ones that are going to be voting for uh 301 you are the ones that are going to be seeing in the next couple of days the data and how did we did how we did on Benchmark assessment and how we did um um with the state and is to ask ourselves well I know within 3 years we're going to reach 80 % of our students they're going to score 70% or better but how aggressively now are we going to be addressing those needs what are the students need today tomorrow and Wednesday you're going to look at the needs by looking at the data red is not good red is not good blue is good but however is what is the move movement that we making are we making 25% growth within our students and most critically is those that are not proficient we expecting a a 50% growth otherwise they're never going to get out from that hole comments questions so those are the main um that is the meat for this particular slide which is number one we drilled this one last year so much that that's the one that you will remember the most cuz we went over and over and over but guess what don't worry we're going to drill it again but we're going to be alluding to the other goals um to be able to reach year two which is the structures and to be able to get closer and aggressively increase the performance level by implementing the essential 10 these are the commitments that we're going to be uh pushing forward the key words that I want you to walk away and look for and hear throughout the presentation is engagement engagement that is our golden nugget engagement a synonym that I want you to remember is models of instruction those are going to we're going to use those um as synonyms not a sentiment but as synonyms um engagement and models of instruction we spent a whole year going to Phoenix and getting to know multiple ways in how we can support our schools you will see a presentation of about models of instruction that's something that we're going to be doing differently the engagement is part of goal five goal five is engagement and there's different ways to promote the engagement and I'll get we have a whole sliding section on engagement as well that I I'm going to get to it the second component that I want you to walk away is system because that's where we are we're moving forward everything that we do needs to have a system we don't want surprises and we want to hear like I said when when the way you can support is well I want to hear about your system in place in this or well I don't see it at this point or if you don't have it I would like for next time that that we get together or by this date I would like to see your system in place that you're going to be implementing to address a need um sometimes as a governing board or sometimes ourselves we we share well have you guys thought about have you guys thought about and that's a common question that we use I want to invite you so we can change that so we can use the lingual that will promote growth it's I I want to hear your system in place that shows what are the needs what are the practices and how you going to hold people accountable that shows the growth and if you don't hear said well I I still don't hear but I would like to hear it next time that you have your system in place that is what those are the questions that we'll be promoting the growth um and the reinforcing the phase two of our um um a strategic plan another phase that you're going to see to be able to reach our aggressive growth is the support throughout the whole three days I want you to pay attention to what are the support systems in place and and I know our curriculum and instruction is going to dive into it specifically and what are we doing differently something that I don't know if you included um or I don't remember you're going to allude to is the presid of the calendar uh kiny and Gabriel no okay and it is part of our present the presentation something that we were very um purposeful and strategic is how we going to maximize the year how are we going to divide our expertise in a way that is predictable that makes sense and that is going to support in the implementation not only only of our goals for instance for goal number one we talks about proficiency the key word here in goal number one is proficiency is that 80% of our students are going to score 80% or or 70% or better in standards in our essential standards and I want you to see that this is going to require some planning something to do something to study and something to act um the ones that I want to point out to the governing board again what are the needs the promising practices and the accountability let's start with number four which is um how we going to act tutoring and intervention it has a way to it it it's it's multiple um uh components of our goals that we're going to be meeting um the tutoring is not only tier two in the essential two that is part of our goals and also how we going to support and challenge our students it's also a promising practice if a student is staying behind and then we need to provide that tutoring the share accountability part of the part of the calendar we have to be purposeful as to how we're going to hold each other accountable is not only through the data but something that we need to go more in depth this year is have a specific dates scheduled in the calendar so we are going to review the data we're going to study that data that we're going to talk about that data we're going to respond to the data and we have um something else that is going to require acting on it is something Our Ladies is they're going to talk about um the coaching Continuum do you allude to it so I don't I want to break the bubble um but pay attention when they get to the coaching Continuum and that has to do with once we review the data and we know what our teachers and the students need the promis in practice uh practice is that we will be implementing is the the and multi- tiers multi here levels of support uh through tutoring but also coaching it it's we're going to see coaching in a different angle that is going to be more specific more targeted based on multiple layers of Developmental levels of a teacher depending on where they're at we're going to identify it and say well we going you're here but we want to get you here it's going to help that the uh principles as well well if this is where they are this is what we need to do to move them forward work and how we going to hold us accountable well we have the classroom visits we have the data and we also have the evaluation platform that is going to have modification so we can collect that data that's an example of how we address in the proficiency questions comments concerns complaints not yet all right for number two goal number two once again it is going to be how we going to increase attendance chronic absentismo how they going to continue to promote the parent view well attendance what we are doing and continue to do is finding ways in how we increase the opportunities through Jed that's something that we need to act on it we don't we know it's something that worked we know that uh as long as we continue to have a plan let's continue to provide what students need so they can make it to school and how we communicate uh the parents uh through the parent portal um when every time we have an opportunity any any event we need to continue to promote the parent view the parent portal so more and more parents they continue to hold us accountable and hold their children accountable and so they can see um specifically not only how they meet in the Mastery but also the attendance something that we still in the development and we're still working part of the district ilt we're also developing the model of leadership the model of leadership it's coming together and and and deciding how our our principles and assistant principles will be successful in reaching all of these aggressive goals so they also need development they also need the support and we're going to be targeting a specific uh areas um to build capacity with the principles and also hold them accountable in those areas def finding based on this area this is what we mean this is what we expect and this is some of the evidence that we're going to look for NOW essential 10 this is targeted mainly to our teachers and principles however this is also the core of what we doing and how we support and how we conduct business um if there's no movement and then we need to do something differently if you see um based on the essential 10 number one is going to require the curriculum mapping it's something that we need to plan it it's something that we need to ensure that um we we have it in place we need to have the year a glance so teachers they understand the pace we need to have our lesson planning and ensure that with those lesson planning our teachers have the most successful plan in how to promote essential number one I'm sorry essential three tier one instruction as we present and as we have a research based curriculum and the intention is that our teachers they're going to spend more time placing the engagement their magic and um the content knowledge to deliver the lessons but what we're looking for is that lesson at the end of that lesson we want to get it closer to 80% of the students scoring 70% or higher the first time they teach it the first that should be the number one goal that is the aggressiveness is that they reach that level of performance the by not doing so and then it will carry on in in in in all areas for tier two and tier three and then create a recovery and that's how we continue to get under um in a hole two of the essentials that cover that something that we need to do we definitely need to roll out and continue to support and do um it's the tier tier one instruction and as part of the engagement we need to continuously check for understanding we need to Target on the learning not on the teaching teaching can be pontificating Regita um dictating um it's a oneway communication but it is uh checking for understanding is are they getting it if not why we standing for seven hours in front of kids if they're not getting it so it is understanding that something that we need to do is checking for understanding time that we need to spend um to study it is number one I mean um essential number five which which is um essential five is a tier two who is not getting it and how we going to do it differently and essential number seven it is look let's look at the Benchmark not because it is time for bench mark and this is how the students did but it's time to reflect and say who got it why did it get it and what were we going to do about it who didn't get it why they didn't get it and what are we going to do about it and it goes back to what are the needs well the benchmarks are going to tell us what are the needs what are the promising practices curriculum mapping Yak uh tier one um checking for understanding um the spiral teaching how do we going to know if we get it and what we're going to do about it holding each other accountable we go back to the assessments and the cycle repeats itself um for something that we need to act on is the spiral te teaching as you know it's benefit as adults by having the spiral teaching and also um when a student doesn't get it the first time doesn't get it the second time within the classroom and then how we're going to do it with tier three or a different setting a different teacher a different program that way they can get um the 80% of the students are going to score 70% or better I said earlier part of the roll out it requires what are we going to do how are we going to do it by when are we going to do it and how we going to hold each other accountable this is part of the Strategic plan uh the two-year strategic plan but for this essential attent is giving clarity as to what are we going to be looking for during the year to ensure that we're doing what we're supposed to and that we getting the results that we need to and and ask now for the evidence show me as part of your system evidence of this as you can see leadership models this is something that we're going to roll out this year and is by rolling out the leaders uh uh Leadership Model we're going to Target all of the ten Essentials as part of it another one that has a red mark is the models of instruction which is the engagement that we're going to be pushing throughout the whole year by pushing engagement or the models of instruction we're going to be targeting essential three essential 5 essential 7 9 and 10 by uh having a coaching Continuum if we push it look at how many every single um um component of the essential 10 is going to be targeted as well as by having data talks during ilts we're going to be able to Target every single one of the essential essential t question so far too much too soon you keep okay good the next one is supportting challenge um which is number four supportting challenge um it's having a growth mindset and when we ask for what are the systems in place we are supporting and challenge each other we're holding each other accountable how are we going to support and challenge multiple trainings we have trainings every single Friday we have professional development um uh Beyond textbooks they're going to have a conference and they're going to have checkins in Beyond textbook um in terms of PLC something that we're going to do differently is to join the plc's to find out are they doing it because we asking them to do or are they using the uh professional Learning Community to determine are the students getting it or not and if they are what uh why if you're not doing it why you're not getting it but what are we going to do differently um that's part of the [Music] um support and challenge an another way that we can support and challenge is through the walkthroughs is by going and visiting the classrooms all of us when you're going to have a party or some visitors we're going to go the extra mile the same thing in the classroom it it's good nervous um because they're going to put the extra support for two cents yes there you go so ways to support and challenge that's something that we need to act on and we're going to be acting on throughout this year in standard standards based instruction again the number one keyword that I want you to remember is engagement models of instruction um by by that's something that we need to act and that's the the the buzz word that you going to hear throughout the next couple of days so engagement there's a difference between having fun and being engaged in the lesson part of the system in place is uh yes we're going to bring Ron Clark Kagan we're going to bring in Avid but the the the reason we want to bring that is because how is a student going to be engaged by having those strategies versus it's not about how loud and crazy a classroom get the main the ultimate goal uh on the bull's eye is is it making a difference or not so the question is so based on these engagements activities and your system in place what impact is having in learning when we go and visit classroom is one of the question is well I noticed this pattern I want to learn more about your system in place and how you engaging the students and what impact is having I noticed that you completed 50 classroom visits this month but what is your system in place and what impact is having in improving the teacher uh performance and student learning are you following me how the system is going to be working in in the type of patterns that we're going to be following and pushing all right okay this is a big review and again thanks to um not only um everyone that went to uh Elevate but Tanya's gift in organizing and putting the visuals and all of it in one page um there was a whole lot of learning in this page and this we gave you this last year and it looks something like this this is something that we were learning and we gave you a graphic organizing so you understand now what are we going to be doing well we spend a whole year ourselves learning what that looks like what does it mean and this is um an example of what it's going to look like what I want you to walk away from this slide you see the upside down um stop sign or the um the Pentagon with the little squares I want you to imagine your students in a small group and a student that can ask to the person to the left the person to the right and the person in front for questions and ask for clarification in that little group in which each group had somebody that is going to be reading somebody that is going to be summarizing somebody that is going to be the writer somebody is going to be the speaker and then they're going to collect and share the the the learning an example of that is the beginning activity that we had today that I individually I wanted you to think and then I wanted you to collectively share what how much learning you can put together and then come back and present and continue to learn by saying well now I'm going to present and I want you to reflect to see how many you get or you got so you can continue to learn is because those that are doing the talking are doing the learning and in here this is a part of um the essence of what we're going to do this year is based on engagement or the models of instruction how do we going to know that this is going to uh is happening it's because of the lesson plans they're intentional and because in the lesson plans they're going to have this is how I'm going to engage our students in this lesson um it's because they going to have the the data is going to be showing are they learning it are they owning the learning or not it's during the lesson plan we want to see when are they going to stop as strategically stop to check for understanding by asking those questions and the students are able to demonstrate the learning by having multiple ways in presenting their information but it's own by the student if a student decides to do a poster but it has all the components and it shows that he learned the standards is acceptable if a student decides to do a YouTube video which we saw this year than the board and how they're explaining math is acceptable if a student wants to take the test and say hey here it is but are they they have multiple opportunities and show how they are uh getting the Mastery and evidence is that they are helping each other that they collaborating that they have those discussions and they're supporting each other that's kind of the evidence that we're looking for in the classroom I'm going to give you five minutes five minutes seconds to summarize what are we looking for this year as models of instructional engagement if a constituent stops and say what is models of instruction how would you respond to it I'm going to give you 15 seconds to think about it and I will know that you're ready when you are scratching your forehead if I if I am a parent and I say I hear these models of instruction what is that so how would you respond to the parent by sharing the information that I just share H say that again call the superintendent are you going to look well yes you can it is this slide and behind you is are all of the tools that you need what does models of instruction mean because we're going to publish that everywhere mhm what is your definition if I'm a par say what is what is this whole deal on models of instruction is see one that is ready I'm ready you're ready okay I see you everybody still reading writing researching and ready or you scratch all right so I want you to talk to the person next to you and share your definition if you're a parent and they ask you what is all this deal of models of instruction please share okay El e [Music] [Laughter] this year it was the admin teams that got trained and some of them they already started pushing it forward but now this year is a full implementation of models of instruction that is a promising practice uhuh based on the data the need says our students need to be engaged the promising practice says let's try models of instruction and and and push it forward so we can address that learning and the accountability is based on what walkthroughs based on PD agendas um and and the results um I want to let us know if we move in the right direction you got it I got so excited finish your thoughts who is a brave soul that wants to be recorded first um thank you Miss Vance so tell me what is all this deal about models of instruction okay so um Ella and I um Ella had um brought up some information um and and it ties back to the models of instruction but you know we send our teachers to conferences and U to learn to teach new ways and like have it you know all types of conferences that they go to and part of that learning They're bringing back new ways of learning and teaching our students to um mainly uh I guess reinforce their curiosity critical thinking reasoning all of that stuff um so the teachers want to make sure that the students are learning what is being taught and so where they do and the the model is like what we just done we sat together and we threw ideals together and then now we're presenting to you as the teacher instead of the teacher being the one standing there and the students just taking notes so it's a way of them learning in a different manner so that is excellent I love it come on give her a hand come on now let's hear from team number two what are models of how would you respond ultimately is to empower students to give them the ability to learn from um the instructor for them setting out an intentional plan for them to learn and them teaching each other and have a better understanding of what they learn to empower them to move forward and I was just thinking about this earlier when when you were going by I was like it would be really good to create a game of the essential 10 and like putting them into different puzzles and then everybody kind of figuring out what where they fall under and what they're doing because I think that's a way of learning um for me I'm very Visual and so like if I do that it makes sense I love Tanya's work she done on this because it helps me but it also helps me in regards to like writing things down so I think ultimately it's just empowering our students to be the teacher what would you like to add give her a hand give the other te a [Applause] hand so this is only the beginning only the foundation of the next two days and understanding this component now you is going to help you navigate remember as a summary we want to maximize the student engagement through the models of instruction some examples you said it right well they've done on to have it the question is are we doing it are we doing it well and is it sh on the on the data so that's part of the system that of accountability that we're looking for and from on my governing board all the way to my teachers and students I need them to know the goals what are we working for so we all head in the right direction and the same direction and the last one is we need we're going to go ahead and continue to maximize that support So as students our teachers are getting the support that they need and um by having solid tier one two and three instruction um multiple coaching opportunities at all levels and I'm going implementation of the leadership models at the admin level so at this point I'm going to now hand it over to my colleagues because now they're going to get into the next phase which is the data the next steps what are the needs um as we change please take a five minute break get more food um get some snacks so we can make it through phase two [Music] what can to help you with huh presentation you want hand off e e e very you good it's live go good evening govering board um we're going to do a presentation from the office of the curriculum and instruction um so I guess buckle up here we go it's going to be a wild ride y'all um so just to reorient ourselves this is the district U mission and vision so our vision statement our students will be loved encouraged and prepared to Take On The World by embracing our human um and our mission statement we create healthy inspiring motivating developing achieving graduates um and so that's just a great way to orient ourselves as we move into curriculum and instruction so for our three-year plan um we have kind of this three-year process you heard it from Mr deaz but we'll give it to you again anyways um so objective number one we always want to work on uh clearing the land that was year one um we are currently in year two which is building the structures and year three we are focusing on maintaining that success um we do have our stretch goals up there the proficiency goal 80% of our students will score 70% Mastery or better in the essential standards um in math and Ela and that all classes will have an attendance rate of 90% or better so just like Mr Diaz said those two things um you'll hear a lot of that throughout a lot of the three-year plans and that's just because we're we're consistent with it um it's the collective goals not just the goals of Mr Diaz or y'all as the board it's our Collective goals I'm going to have to hold this with clearing the land uh how we began was by looking at tier 2 instruction the spiraling of all the information and um ensuring that our calendars were purposeful and focused and also looking at tutoring and summer school in building system we are looking at curriculum mapping our yags and our benchmarks and we'll give you some more info as we go we just wanted to give you a review of what our this is a surface level overview so here in year one um like we said one of our um focus points was on tutoring and summer school um so we did have tutoring throughout the school year that are students engaged in um the real highlight is our summer school um so we had our Lego educ ation based summer school a lot of the students really enjoyed that youall had the board report about that at the last one we're not going to rehash everything but that is um Medina was the one who was really fired up about Lego um and so we think that it went really really well um but beyond just the kids having fun the students learned a lot of that applicable knowledge um in math and in ela and we had um thematic units in all of the grade levels and what one great thing thing about the Lego kits is that they're reusable and sustainable so it's not something that we have to continue purchasing so the kids can use it for future years to come yes we actually saw a conference we were at a conference and they were at a vendor table and so we spoke to them and got some more in information and when we found out that it was something that we could purchase um um we thought it was a an easy choice and we liked it because it's really it's it's not just another online computer program it's not just like another like textbook um it's a great way for our students to kind of get out of the box and apply their learning um and really get engaged with it and build it and like Medina said we have the sets as long as we have the sets um and and so it's that longevity piece yes lots of our students enjoy that so um also in year one we focused on our benchmark assessments um so miss Medina and I both um look very critically um with a very critical eye at the benchmark assessments um and think very strategically about how do we make sure that our benchmark assessments um are accurately assessing our student knowledge um but that beyond that they also mirror and can predict um about what a class will look like on the state assessments as well um and one of the things that the sites have done this summer is spending time uploading um their formative assessments into our assessment platform so that we have all of our assessments ready to go for this school year um so we are we're we're just ready to go do you want to add anything with curriculum mapping um one thing that we are utilizing is a Beyond textbooks and they already map out most of the standards for all the grade levels the only thing is that we found that some dates that BT had originally uploaded didn't coincide with our school district calendar but that's one thing that we noted and we've already adjusted for this following school year and and we both have looked through the math and the ELA ones um just to do a quick overview check of of does this match the progression that we anticipated is it going to serve our students does it serve our calendar um so that our teachers have that time to review before benchmarks do the Benchmark assessment and then really lean into that tier 2 instruction which is that retach and enrich um so we've we've been very purposeful with not only do um the sites calendars and and their Bell schedules have room for retach and enrich but we've dedicated time in their years at a glance for them to do the r te and enrich so we can ensure that we get all of our students to that stretch goal with with our continuous support this is something that we will do from years on doesn't matter where we are in the process but lesson planning tier one um our emphasis on fluency and our cultural relevance that the formative assessments are done in a weekly bi-weekly uh manner because with this we can get data to make focused decisions on instruction we're also working on connecting with stakeholders at every site uh parents families students staff the community and also coaching uh Mr Di has kind of touched on it a little bit and we'll talk about it in the upcoming slide on the plan and approach that we have for the next school year on how we're going to strengthen our coaching that's the all right so um we touched a little bit on this with the curriculum mapping but really um in year two we're going to focus on um as it says up there uh The Continuous building of academic foundations um while adding in these few things here um so with years at a glance like we said we've already worked alongside Beyond textbooks to make sure that those years at a glance not only work for us and our school district but also for our students and our teachers um so making sure that that those are designed purposefully um because that also supports our administrators if we have clear years at a glance if they can quickly know I know what's happening in third grade math today then when they have those classroom visits it becomes a purposeful coaching conversation with their teachers it's not spending that time well I don't I'm not sure what they're I'm not sure what's going on in that second grade classroom because you know the yag didn't quite line up now we have it where everything is lined up and they should be able to have those conversations um a little more purposefully because they are the the teachers are staying with that year out of glance that that progression map uh tier one instruction our plan is to Monitor and support it through walkthroughs site visits coaching sessions uh attending plc's and also help facilitating some data talks we are also planning on supporting sites with PD so that the principles and the assistant principles can provide differentiated PD and use us as support to help give that professional development um through tier one we're also going to be supporting the sites um by determining which teachers they need support with that Miss Kinsey and I can either help support with content um in either math or Ela through Beyond textbooks the model of instruction all the different things that we are trying to implement and with that we're hoping that the majority of students will uh get all the instruction they need mostly in tier one and so minimizing the students who need tier two or tier three instruction so that ties in really nicely to what happens with tier 2 instruction so those students that don't quite get it that first time around um retach and enrich like I mentioned we do have the dedicated time um on the the instructional calendar um where teachers have a week after the benchmark assessments to really respond to that data purposefully um most sites also have built in time for retach and enrich within the day actually all Sites have it built in for their day um and so really what what our role in this is facilitating that data talk um supporting teachers with um how how do I retach this you know um supporting in those ret strategies those enriched strategies um and really just focusing on that that data discussion so supporting in that in the best way that we can and then finally Spiral Review we did talk about a little bit Miss Kinsey uh looked exactly at our Benchmark dates and the BT dates and she ensured that there was always a time at every grade level that right after a benchmark there's no new standards being taught so that teachers have that opportunity to go back and retach the standards that the students might not have understood for that quarter or assessment and so we feel like with that it helps spiral everything that we hello okay um and and with the Spiral Review one of the things that um we'll also be working on so uh Mr Diaz talked a lot about the plan du study act which is the continuous Improvement cycle from Avid um in that same frame of mind Spiral Review we want to kind of take some of that guess work out there are math standards that connect to previous math standards there are Ela standards that connect to previous Ela standards um and so one of the things that Medina and I will be doing is going through and finding those those High leverage standards that we can be that we can be purposeful about including in our year at a glance where it says Hey when you're teaching this concept you can also look back to August and bring that standard forward with you so that any student who might not have gotten it in August gets another chance in September when we do a different standard so being purposeful of that because if we can take some of that guess workk out of it for our teachers it makes their lives a lot easier they can spend their time really focusing on the learning activities and not saying what are all of all these standards which one also connects here so one of the systems that we've worked um I put one under your presentation already it's laminated for you to have um we can't ever have too many copies of it um is the model of instruction B USD style so we've attended Elevate in Phoenix where we've uh gone over all of these things as a district and so what Miss sudam did was turn it into something that made sense for us and it's a beautiful infographic um thank you missam and so what we're hoping with this is that students are given the agency to take learning into their own turning the teacher into a coach rather than a director so a lot of the things that we're working on and trying to do is helping teachers get from that director blue box up to the top into a coach and a consultant so one of the other things that we have done with the support of Miss sudam and I think an existing District document Maybe was this sort of had pieces existing or is this brand new okay it's mostly new um so what we've done um what she has done is build this coaching Continuum so um as you may know our sites have um they don't have the school Improvement specialist position right now um and so that's a lot of weight to place on the shoulders of our principles and our assistant principles when they already have so much on their plate and on their shoulders so what we have done is we have tried to streamline the process of supporting and coaching our teachers and so this is something that we are planning on rolling out um this school year is the coaching Continuum so it's a way to um stage our teachers and see where they need that targeted support um if you've looked in the into the Charlotte Danielson there's there's a lot of um it's the Charlotte Danielson framework for evaluating teachers there's a lot of components within it and it's really really hard to do a lot of things really really well we know that um in life in education as your as your roles as school board members it's hard to do a lot of things at the same time very well so what the goal is with the coaching Continuum is to be able to say hey I have a few people in a few teachers in stage one that needs support with 2C how can Kinsey and Medina help them so um looking in there are generally between two to three indicators per stage for our teaches um and so Medina and I have gone through and said here are some areas where we can leverage our expertise in our content areas to support our teachers um so if we have a teacher who's in stage one who's really building that Foundation of instruction we can really support them with setting instructional outcomes and M maintaining purposeful environments that's where we can leverage our content expertise to support that teacher in moving to the next stage yes when you're when you're working with the teachers um coming in do you do an evaluation coming in to see where they're at at each stage or do you is it part of the walkthroughs when you determine that so we're working on rolling this out with our principles um and so a discussion that we had was to start with everyone at stage one just to see where we're at um and so this is a continuous thing it's not just at the district walkthroughs it will happen also with our principles um and and so the goal is always just continuous Improvement um that's really the goal there and so finding strategic ways systematic ways that we can be purposeful about how we're supporting our teachers um we're going to start everyone with L with stage one because this is new um and so we want to make sure that everyone has a fair chance to to start out it'll also give us and our principles time to figure out some the quirks as you roll out a new system there will always be quirks so it gives us a great chance to um Iron those things out and make sure that we are supporting our teachers in the best way possible okay we can move on it's me all right so um in year three it's kind of hard to know um where we'll be in year three um so these are the six things that we really want to focus on continuing to refine into year three so in school year 25 26 really refining tutoring in summer school um every time we do something again we get better um and and so using that that mindset of plan du study act well we've planned it we've done it now we need to study it and act upon it for the future um so looking at tutoring in Ben uh tutoring in summer school benchmarks curriculum mapping yags Spiral Review and tier 2 instruction so what we've also been working hard on is creating those systems that Mr Diaz mentioned earlier in all of these areas so that even if 10 years from now miss Kinsey and I are no longer here at the district this there's already a system in place where we don't have to reinvent the wheel or start from scratch we've already come up with systems that work for our district all right so now we get to dive into the fun part or at least my favorite fun part the numbers all right so we're going to take a look at some schoolwide data here um last year I believe at the last board retreat um we presented y'all with this data review sheet um so at the top there's the mission and the vision as per always um then we have the breakdown of our proficiency bands from not proficient all the way up to highly proficient and so you'll notice that there's some guiding questions for growth and then some positive feedback prompts so these are just qu question stems or sentence stems um for uh how to purposefully review and look at data um over the next two days you will have a lot of data you'll have a lot of data presented to you um and so one of the things that we wanted to do was to provide y'all um to remind y'all of a tool that you have when looking at data um and how to ask those questions of principles um and and to ensure that they are also thinking about those strategic things when they look at their data all right so what we're going to do is yall have elbow Partners so that's perfect and we printed them out a little bit bigger just because we know they're not the best yeah the graphs aren't the greatest to read on a tiny sheet of paper all right so um board member Stevens and board member Hendricks we're going to have y'all working on that first page um board clerk Vance and board member gwood we're going to have you if you just open it up look at that inside page just yes all right so in your pairs is it back on it's back on in your pairs you are looking at two different data sets so the two of y'all are looking at the same data set and the two of y'all are looking at the same data set so what you're going to do is using that data review sheet think about a couple questions that you could ask based on the data and some positive feedback that you can provide based on the data yeah and what you're looking at is the first pie is the pre and the second one's the post if you're stuck feel free to nudge your elbow partner and ask them e all right hopefully you have your question can you turn to your elbow partner and ask them the question that you came up with take turn CU you each should have one if you're not sure on a question to ask this would be a good time to chat with your partner um because we're going to have you share them to the whole group in just a second [Music] h I heard some good collaboration and I heard you guys helping each other um can we hear some of the questions you guys came up with with this data set up on the board we do have that first page so board members Stevens and Hendrick if y'all want to share your question so my question was but how are we can BR that down even yes so it's that systematic thinking of of we've noticed that you've done Stellar things in decreasing that minimally proficient what is the system that brought you this success and how will that system continue to grow the success yeah absolutely yes all right board members or board clerk Vance and board member gwood share your question with us my question my question is um how many students made no growth and um what is the plan to move students are not making the growth yeah so these are purposeful questions um that our principles should be asking themselves but sometimes it's nice to hear the question from someone else um so y'all were looking at two different data sets you have no information on grade level content area but you can still have purposeful discussions and ask purposeful questions about the data so these two here I don't even remember which ones we pulled um we have one set that looks like we want it to look and we have one set that has some room to grow but we can still ask those positive constructive questions about the data because it's not about what happened back then it's about From This Moment forward what is the plan what are the systematic ways to improve from what we've been at it's always about that continuous Improvement you can never change the past you can only change the future and by having those discussions it helps all those thought processes come out so by asking these questions it helps drive that plan forward on what are we going to do next so these both um we compiled a whole bunch of data but you'll see the specific sites and grade levels tomorrow and over the next two days um so both of these are a specific grade level and a specific subject area so for example second grade ELA I don't know if either of these is second grade ELA I'm telling you we we saved them and I have no idea what they are now we just picked random ones for this activity so we can practice so that when you see real School site data in the next few days you're able to ask those questions and see the differences in the different graphs and and like Mr Diaz was saying it's really that focus on systematic change so if we whether it was a success or it was not a success it's what is the systematic change or what is the system that will continue to breed that success that's really what we're looking for is not just we don't just want to celebrate the past we want to see how does that past how does that past success support us and launch us into that future so so I guess with that like on on the the what we had um I noticed from the preest to the to the post um that almost 30% um went from the non-proficient to meets uh minimal proficient so the questions I guess would be something like um based on this um The increased proficiency and growth what what did you do and how are we going to keep doing that I guess for the principles so yeah because that that's a really big that's almost 30% that so that's really good so yeah it's it's recognizing the growth that we do make but always aiming for that further um because in in in those these proficiency bands on the top of your data review sheet um the red up there is from 0 to 25% correct and the Orange is from 25 to 50% so we still have the majority of our students scoring below 50 but you're it's it's easy to fall into that wow we've got it look at it it's red and it's orange but that's a great way to view it you made some gains how will you continue those gains that's the conversation that we want to have okay yes okay uh is it because that uh they miss too many school days or tardy or I don't know if that's a factor on on students not um doing well so there can be multiple factors that impact student achievement um and student achievement on test scores and so um our sites are partnering up with um a program called mtss multi-tiered system of support to really look at each individual student and say if this student isn't achieving what might be the root cause and build in those systems to support that student it will vary student to student um but they are looking sites are looking at very systematic ways to address that now to further uh question uh or to take the question to the next level is it's next time I would like to hear your system in place in how you going to address the need for the students that Dynamic growth see that it's you we're asking the same questions but we want to promote the growth and promote the change it's uh you are concerned about the students that damic grow gr so what we want to promote within the system is thank you for the presentation but next time I would like to hear your system in place to address the needs for the students that Dynamic growth that way we know what is the needs for them what promising practices are they going to put in place and how they're going to hold everyone accountable y all right so this is one mode of day oh yes yes yes yes no I was just you know I was thinking about this earlier but I was just wondering uh with teachers that I mean you know we have a lot of returning in and and teachers that have been here for a long time then we have the new teachers that are coming in and I was just thinking culturally do they are they getting the information of our of who our students are where they're coming from that will help them in their systems you know or their you know their their you know how they were in teach I think that's a good big part of it too because I remember a long time ago when they used to talk about um things that we had no idea what teachers were talking about that happened in the city or in another another state you know that didn't pertain to where we come from so what is our system in place to facilitate the learning for new teachers uhuh so they get appointed our community where we live yeah to be sensitive for our part of us a new place I was like thank you for asking I know I was like oh it's like we planted you in the audience on purpose um so um today we started our new teacher induction with our 10 fabulous new teachers um and tomorrow we're going to go down to himad Kei and we're going to spend some time we're going to do a tour there um we also have one of our culture teachers who's going to do a culture presentation and then we're going to do a scavenger hunt around the museum um so showing our our new teachers it doesn't only exist in cells the tham nation is is vast and then on day day three I'm very very excited for this Mr Mike Enis um put together a tour for us so we're going to go way out west to Ruth's oog and guvo then we're going to go up through hiwan um we're going to go over to Santa Rosa we're going to stop at the Hanam cook uh new rec center and then we're going to come back so we are purposfully trying to facilitate that that knowledge um those experiences where our new teachers will really understand how vast the th aam nation is how while our students may come from the same place they don't have the same experiences and so trying to just expose them to as much as we can in a very systematic way thank you it's like we planted you in the audience I was like perfect Ting for that question I have I think at some point even the teachers that have been here maybe kind of NE reminders board member Stevens um it brings a good point because you're talking about teachers who have been here for a while because even those teachers who have been here for a while and if they haven't gone on that tour at some point they should get introduced to that I think it's really important to create curriculum that's culturally relevant to who we are but also um you talked about it being indiv individualized approach who is the is the teacher the one monitoring who's going to need those individual approaches or is there a team of people that are going to be working that like your leads is is that um are you referring to the students yes okay um that will generally be a team um that are monitoring the students with the help of um each site will be able to better speak to what their mtss program is because it does vary site to site um and how they create it so that that would be a great question to ask of the sites because we can't speak on behalf of them for that okay thanks so when they come tomorrow you're going to be armed with all the tools in how to see information yeah I would jot that one I was gon to say do you need a Post-It note we got them yeah and and I believe that too it's culturally relevant but yet we can go benchmarks it's a beautiful balance of the two yes so um some of the data that you all will see um will look a little bit like this where we have a pre and a post I turned it off again um some of them may look like this um that our first group over here board member Stevens and board member member Hendrick had um some of them may look a little like this that board clerk Vance and board member gwood had but remember that we can always ask those questions with positive intent celebrate what we've done but ask how those celebrations those positives will continue one of the other ways that you may see this is from a growth perspective again I don't we don't know which grade level this is we just pulled one um because for the purpose of what we're doing it's not about the nitty-gritty of this is what's happening in um high school algebra 1 this is about how do we ask those purposeful questions um so that we can I had it and then I lost it it's how we can ask those purposeful questions of our principles so that collectively we work work together towards future successes um so this is a uh growth so it's about students moving up those proficiency bands um so any student who stayed let's say I was minimally proficient I stayed minimally proficient that's a maintenance was minimally went to partially that's my grw one um so I'm not sure if you'll see any of these over the next two days but I just wanted to give you a little bit of a heads up that you may see these yes I do have a question are you uh is the goal to train um family members on how students can progress from not being proficient to proficient to like moving up like I know they do it do um maybe parent teacher conference but is there any other ways that teacher or parents can be informed of how to help their students you're going to need another Post-It note because that's a great question to ask the sites because it's all it's all going to depend on the on the age of the students that's a great question that we can ask also when the Departments do their twoyear plan um for example the workshop that Miss partg I think there's a pen in that yeah some of these more site specific questions are great to oh I don't know what uh to hit us with the instant replay yeah yes so um the the goal with that language underneath the band is that any student who originally was testing into not proficient we want them to grow at least 25% because that will move them from not proficient into that minimally proficient so um those that's where those numbers come from I think Mr Diaz may be able to speak a little more on that earlier I was saying for the minimum growth accepted is 45% however if student still Prof 25% is not to get enough yellow or blue so if they're not not proficient what we want to see is a minimum of 50% so they can jump at least however when we get to the proficient proficient if you already scoring 84 25% the higher you hard get the5 100% 25% is going to be students at that level between 70 and 100% but anyone under the students to 49% 25% if our goal is by next year 8% of with yellow be more aggressive on on the grow that we want to see this year and next year otherwise we never to if you're 70% and 100% once you reach that goal we still want you to grow no l% I thought that it was at 10% and then I saw 6% so I was like when did I didn't know that changed if it changed you get to a blue okay no I thought that's what it was like last year 10% okay gu I look at yeah okay all right so the last type of data that um you might see from some of the presentations um especially when we look at grades 3 through 8 is a connection between the district benchmarks and the state assessment um so this this is one example of the district Benchmark is there on the left and the state assessment is there on the right um and so what this tells us as a curriculum instruction team um is that our benchmarks are pretty spot-on as an indicator for what will happen on the state assessments I think if I remember right this was this probably came from a grade level that we discussed hey maybe we need to look at our Benchmark because the Benchmark it appears was a little bit more um the yeah the bench benmark was a little bit easier than the aasa so we need to look at the rigor of our Benchmark because again we want our our district benchmarks to be a predictor of what will happen on aasa because then we can address what learning needs we have prior to taking that state assessment so I think this was one where um because we have these data conversations regularly anytime new data comes out Medina and I sit down and we're like all right let's look at the data let's have fun let's PA through it let's see what's there I don't if I'd call it fun but yes I would I would call it fun I'm like let's go dive into the numbers I love it I love it maybe she tolerates it but I love it um so these are the conversations that we have from a curriculum and instruction standpoint because we cannot attest to what happens in that classroom every single day but we can say hey maybe we need to look at the Benchmark and increase that rigor a little bit so that we're getting an accurate me measure of our students proficiency it's not about making it harder it's about that accurate prediction of what may happen on the state assessment is it perfect every single time no but it's always that idea of continuous Improvement hey it's good but it's not all the way there yet as a predictor so to utilize Mr Diaz's here's what so what now what um when we look through the lens of data are here's what the facts are some grade levels had substantial growth in moving their students towards proficiency but others didn't we saw that in the two data sets that we looked at right now together some grew you need to pause okay ready structures and systems in place what is our system in place my this is the first step here's what I want to go like this and I want you to say here's what so here's what that thing is tell us to do here's what the next one is so what I want to see first step is here's what then that's in place you going to see the structure as you R the data because the principles were expected to do that here's what the DAT is telling me so what is that so what what are the patterns that do and based on that then what each one of them do so I want you to become familiar because this is what the system going be pushing moving forward here's what what what what more specifically what system are you going to put in place to address the here what so here what so what then what okay thank you he made us practice those moves too the first time he we had to do it as well it was scripted um my brain sometimes thinks of it as um here's what is the facts it's just the facts it's just the numbers the so what is that analysis piece and the then what is that action step I've looked at the data I've made done the analysis now I need to act on it again going back to that continuous Improvement cycle plan do study act this is the study and act phase of it so looking at the data we notice that um some grade levels did have substantial growth and others did not are so what the analysis piece was that sites and teachers really need to engage in those meaningful data conversations to drive instruction and intervention and enrichment so the next steps the systems that Medina and I are looking at to put into place are that data conversation templates will be an expectation at all levels with teachers sometimes with teachers and their students um but definitely amongst teachers amongst plc's with site admin and at the district level so modeling those conversations with our principles hey it's not just an expectation for you it's an all of us expectation we will all be diving into the data together um another next step is that we're going to be purposeful about it in our district ILS we're going to implement data binders data is not just something to look at when it's too late we want to have those conversations frequently and regularly so that if there are systems that need to be adjusted we can do it purposefully and in a timely manner yes what are your time frames in regards to evaluating your evaluation process of how students are doing um so it will depend a little bit sight to site um so one of the things that has been put into place for this school year is the district formative assessments those are through Beyond textbooks our curriculum resource um and so those I can't put like a hard and fast it happens every week because it depends on how long the standard is taught for um but those data conversations are going to be a regular part of our district ilts which happen about every two weeks and do you have Buy in by the whole District it's it's somewhere between um from yes and no um that's what we all need to understand our goal understand our systems and we are going to be on the same page to see the same um bringing you all tools so that you can hear and hold us are you hearing um the the uh the plan are you hearing um what what are they going to do next um so we can be on the same page um this is going to be an expectation not an invitation this is what the data is telling us B on the analysis that the next step is that we need to ensure that we look at the data that that we have the coach that we have and that we become more involved in the S she brings up a good point in regards to um if there's buyin um I was going to say that it is this something that's done from the get-go when you're training your new teachers or when is this presentation you're giving us going to be present to all the staff so this we're back on all right so this particular presentation um won't be given directly to each staff but a lot of the things that we're talking about within this of our next steps fall into the collective um District ilt next steps and so um it it is not currently rolling but we are in the process of how to strategically roll this out um in terms of data conversations um we have built-in time in every School site for reteach and enrich so by Design those data conversations have to be have like they have to be had um because I won't know which of my students need to be retaught which of them need enrichment unless I'm looking at my data strategically as a teacher so it some of it goes a little bit beyond buyin because it's it's by design of the system so teachers have to be having those purposeful data conversations in order to inform their day-to-day and so one way we're going to do that is by modeling it in ilts with uh District leadership with site leadership so that it trickles down so that it's we are all having these conversations and so if the principles and APS need support or they don't understand it completely we're practicing it together in ilt the question is are they going to see it the answer yes however they going to see it at the level that is appropriate based on the side this presentation is intended to be the big picture and our audience is going to be the entire Community um what we're sharing right now is what is the district plan tomorrow you're going to see how this plan translate into each side and then each presented to them is this is the district goal this is how it applies to our s now this is what I'm going to expect from you so what you will see is what we expect you to see want you to see and give us feedback on is How does it go from the district level all the way to the classroom level as you see those present and some of these pieces you might not hear as a part of the principal's um three-year plans and their data conversations because they're new pieces um we meet as an Lea to talk about um what are the pieces that what are the structures that we need to build to support success in classrooms and so some of them may not be rolled out yet um principes might not have them yet but it's a system that we're rolling out this school year to facilitate that growth and that support yes some of them may be like wait what so um now looking through the lens of curriculum and assessment so so our here's what is that the benchmarks assessments and the aasa they appear to be pretty closely aligned and our year at of glances our yags the documents had some inaccurate inaccuracies this year like what we mentioned some of the dates didn't match up some of the they had blank weeks when we were in school so it was just something that didn't match up 100% so what our benchmarks predicted our aasa scores pretty well but they may not have followed the BT yags and our yags were not used consistently and with Fidelity across sites and grade levels so now what we're going to support sites with how to use Benchmark data to support student learning in tier 2 and we're also going to be monitoring the yags that will be a part of our walkthrough conversations with sites can you remind me I know what Y is year year at a GL what is a the aasa that is the state assessment oh okay that's an AC for State assessment Arizona uh there's assessment achievement Arizona and state in there in what order I'm not sure Arizona achievement no Aron's academic standards assessment I was close I had Arizona okay Arizona's academic standards assessment okay Arizona's academic standard assessment figured I'd say that into the microphone and through the lens of instruction um you've you're going to hear a lot about the model of instruction our here's what I'm going to go through that first row and then I'll come back for that bottom row so the top row um our here's what is that tier one instruction continues to significantly vary in quality between classrooms and between sites so what what does that mean it means that the model of instruction needs to be a major focus of our classroom visits and our site PDS our next step is that site PDS will continue to be monitored for consistency regarding that model of instruction if our teachers aren't receiving consistent messaging about the importance of the model of instruction they may not have a a clear view of why it's so important why that's the foundation upon which we're building everything that we're doing in our second line there um here's what is that Beyond textbooks is inconsistently implemented at each site so our so what is that Beyond textbooks needs to be a major Focus during our classroom visits ensuring that Fidelity of implementation we've ironed out some of those those weird bits with the yags so we should see that now and they all have access yes and they all have access um our new teachers got a just just a little taste of BT today so that they know that it exists again laying that foundation for future success so our next steps um one of the big ones that y'all approved thank you so much it was the amendment to our calendar to go to the uh Beyond textbook super conference it's a completely free conference where the focus is on Beyond textbooks um so the curriculum resources how to implement things how to engage our students how to have data conversations all through that lens of Beyond textbooks so that's one of our huge next steps um on top of that continuous monitoring through classroom visits with the curriculum and uh assessments what what was talked about earlier I know we have the um the curriculum person at the U secondary site right our assistant principal of curriculum instruction yeah yes so they will work closely with you guys to make sure that all of this is moving forward yes yes we're going to work closely with them uh Personnel at the the other sites to make sure this is going and um I guess my thoughts on Beyond textbooks was that that was going to be making the teachers lives so much easier by going along with that I don't understand why it's not being used but I know you guys will you understand that and it's going to be a lot easier so thank you yes yeah and and I know one of the biggest things that we had last year in regards to feedback for Beyond textbooks was really just that the calendar didn't line up they were like why do we need three weeks for a benchmark assessment and so we worked very closely with the folks at BT to ensure that what was presented on the calendar is what our teachers need and what they have asked for um so we understand again we can't change the past we had a wonky calendar last year all we can do is set the foundation for this year and say we fixed the wonkiness in the calendar the expectation is to use it now that it matches what we need another thing to make it simpler is that all the sites uploaded all their District formative assessments from BT already into the platform so when the school year starts teachers don't have to create the assessments or try to upload them or anything they're already created so that should make things easier as well it's just finding those purposeful ways to streamline what it is that we're doing yeah is there someone who who does curriculum or is the same person doing the curriculum for both secondary and um middle school so to yeah so right now we just have assistant principles at each site um so I know that uh Miss Pablo who's now in the AP role at primary she'll be supporting with curriculum and instruction um Miss Morales over here who is the AP will be supporting with curriculum and instruction and then at secondary they have um Rob R who will be supporting with that um and then where there's that's one person and a lot of teachers at each site um so where we can we will also be supporting um and and filling in as we can to support their teachers and the reason I say this is because I I've been saying this I think that there has to be other staff and I know that's something that we can't always afford to get is other staff but to help with the middle school because I feel like it's such a large piece of seeing secondary and middle school at the same time can I can I ask a clarifying when you say secondary and middle school high school middle school yes okay yeah I just was trying to clarify yeah and and so we do know that that secondary has a big lift um they do have a kind of new team coming in this year as well and so that's something that we've already discussed about systems that we can have in place to support them um and make sure that their year rolls off as smoothly as possible POS thank you that's it for that's all we got unless you have any other questions oh thank you no thank you let's give our ladies a big I want I want you to write one you like two things you learn [Music] in three ways you're going to hold us accountable thank you again number one write one thing you like about today's presentation number two two new items that you learned are you walk in away with and number three what are three ways you going to hold us accountable what tools did we give you to hold us account accountable can you guys see it for for for let me know when you're ready so I can record your exit ticket or your assess ladies you've done a phenomenal job if you need to get going please do so um I'm going to hold on to record the assessment for today and then um they have to adjourn the meeting Tanya thank you for the support and putting all of the knowledge together and helping me in in organize the presentation ladies thank you for all of the work and analyzing and presenting and synthesizing and getting us ready for tomorrow hi ladies for for e one more minute and whatever you have we can start sharing and for tomorrow make sure you leave all of your packages behind because you're going to need them uh for tomorrow's presentation don't take anything with you today we leave them here because we're going to add new presentations but I want you to refer back to this information um that way you can see the district schools and next time it's going to be departments so who wants to go first First St wants to go home so share with us um your takeaways from today I like that you uh took the time for us to review the threeyear stretch goals and had us get into um do it individually and then get it into groups and create um looking at what we knew and I think that was really helpful because um some us some of us remember it more than others and then others were like trying to figure out what they were um so other things I learned uh during that during that activity was looking at how the essential 10 is utilizing that activity by teach the spiral teaching and connecting helping us connect to one another but also coaching so understanding that we're being coached through this process and what what is being used um as far as three ways to hold us accountable was all looking at the curriculum and instruction making sure that we have a better understanding of that so we can ask those key questions or um formulating questions based on the data that's being provided and looking at benchmarks and assessments and looking at ways we can continuously improve our support for staff and our students students um the last thing was um here's what we have so what and then what that's it what it go next let's give her hand that's a lot of a great summary of today who wants to go next okay I like um sharing of the data reviews and goals um along with the providing uh guiding questions um for for growth and making positive feedback I love the engagement part um and then the two things I learned was better understanding of the data reviews and outcomes something expected um I don't know what to put for the second one what the acronym was Asa me then the accountability is maximizing student engagement through the models uh continuing to ensure that teachers are understanding and supporting the bstd model of instructions continue providing and helping us understand data data is essential give her a hand another grade to summarize it all right Which lady was to go first okay I like um that we were given each given the um model of instructions so and I like it because um it shows the direction we're going not only with the teachers but with the students and with the teachers from being a a director to facilitator um coach and then a consultant which is basically what we done in the beginning when we done that and it it all also um with the essential 10 it goes back to the um the tier learning you know just going over it again and again making sure that we know what we're doing and and it's the same thing I really like it um I also like it because it sets the students up for success in enforcing engagement and critical things thinking and that's what it is in the world in the real world in the real world students don't work alone people don't work alone they collaborate with their um employees fellow employees and and peers and so that is really getting them ready which is one of our missions for the world so I really I really like that um and then the number two what did I learn um The Guiding question questions how we can use these um questions to ask and and get positive feedback um once the data is given um then we then we look at the data we can ask how did this take place how did you increase and what you're going to what are you going to do to make sure that the percentage goes up maybe in the next um review so um what I also learned is our number four and five goal which I I couldn't remember and I didn't even think past the essential standards and the 90% and all of that but our number our number four goal was to uh support and challenge um and to Pro provide tools and and coaching and using data to challenge the status quo number five are standards based and instruction engagement and they're culturally relevant which was what um um syvia mentioned earlier and then the accountability or the or how are we going to hold them accountable by by asking these questions and um making sure that it continues to flow and that um we have um [Music] better um per percentages moving the growth of our students by asking those questions and holding holding the um sites accountable that's it let's give her a big hand thank you is that's it let's give her a big hand I heard a little hand Miss Grizz wood okay um the the presentation presented was really well U put together and um it's a it's really helpful to look at all the the the scores that U presented and uh what I learned is uh data review comparison um and um of all the grades and uh then what I like is the The Bu USD U model instruction and I think this is excellent um but I'm I think it's going to be given to the teachers yeah to use and um and accountable and I feel that um it starts from the parents and goes on to the students and the teachers and uh principal superintendent and US board members so we need to all just um be in there together to be accountable for what our students do and uh and our all our staff to do with education okay thank you thank you all of you thank you so much um again today was only the foundation um of um the continuation of our three-year plan um our main keywords is going to be number one engagement number two systems and number three is going to be accountability holding as accountable uh tomorrow that's going to be rolling out of theme I want you to continue to look on those pieces for tomorrow um I'm looking forward to see how in depth um we're going to get in the models of instruction or engagement uh how in depth are we going to get with uh the twoy year plan based on the H what so what then what um and for each one of the sites um that way you can um determine how you going to hold us accountable it's been nothing but a pleasure thank you for your active participation and engagement and now we need to go back to our board Clerk to um adjourn the meeting and make a motion um but before we um motion I really do want to thank Miss um Haley and Miss Medina for their presentation Miss K Miss kiny Miss Kenzie and Miss Medina yes okay sorry um I really do want to thank them for their presentation because um what they do is you you don't see that in the Forefront they're doing the background work to make sure that the teachers have those tools they need to be successful in the classroom and um it's a lot of work it's it there's so much that they're doing behind the scenes to make sure that that's possible so I really want to think theyve done a great presentation and I'm so glad that they they were here yeah thank thank you for acknowledging it um the goal is you know they they're successful when no one notice it but it's when they don't do it that everyone will notice it I think they enjoy what front of who they are and what they've learned and what they've done I concer that was going to be my my opinion too is that you can truly tell they enjoy and they're passionate about what they do um it also gave us a different perspective of how we could look at the data that's been given to us and breaking it down so we understand it and it definitely made more sense and I'm really grateful for that because then I think it gives us a different perspective um and I think a lot of times maybe principles feel discouraged that we're not asking those questions those critical questions but I think this is a stepping stone for us and a learning process coaching essential 10 yes um I want to thank you all for your support um for supporting not only the vision supporting the threeyear plan and supporting the tools that I need so I can reach those three year goals um thank you for seeing the value I'm super excited about next year the cabinet that we have it's it's pretty passionate um you will see major changes this upcoming year um not only for the cabinet but also the leadership that is becoming part of the ilt um you're going to see a a new sense of energy and and and the alignment and and uh the purpose um actions that we going to be taking place um I Extremely Blessed U and grateful that you are um active members and and supporting at all levels not only through the board meetings but being doing uh classroom visits participating in the Retreats and engaging in the uh content um again this is very critical in the year that you understand our goals that you understand what we're doing how we're going to do it what are going to be the systems in place so you understand where how we moving forward uh on behalf of my team I thank you and I'm so looking forward for tomorrow as well thank you thank you uh Al you want to say anything before okay you want to say anything okay so um anything else second so we have one motion uh by um M um Hendrix second it by Miss Stevens all those in favor I um we have three yes no four years um we have four years and um if you want to stay the time in which it's going to be a Jour 8 8:16 p.m.

mrone Mr G present Dr Mar here present present present please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic stands one nation under God indivisible withy and justice for all this evening we've got some very exciting news board and I'm going to invite our executive director of communications to lead us through that Teresa Kamas yeah yeah please go to the middle okay tonight our board of education is proud to acknowledge the award-winning efforts of our students who received State and or national recognition for their school related skill related and athletic related activities this evening we are super excited and proud to recognize our ASO high school girls softball team who placed third at the ihsa State Softball [Applause] Championship we all followed Along on your success and your uh this team's path to the state started with their first Regional win since 1987 then continued with the school's first ever sectional Championship followed by a super sectional Championship win which earned them their trip to the ihsa finals in addition to finishing their season in third place in state many of the girls also received individual achievement awards along the way um we had a chance to see you guys play in Peoria and we were all super proud of you so as we invite you up um please come and be congratulated by our Board of Education and then just stay up here so we can take a big picture at the end okay all right students jayen Anthony sophomore [Applause] Ella bowling senior Kaa Chavez [Applause] Jr auriella Garza J Kaylee L Chappelle senior Rea l vixon Jr Rihanna Martinez Jr Marissa Moffett senior others that aren't with us this evening Savannah Paige sophomore Maddie lurman Jr Abby Schwab Jr Bella Lyall Jor Kayla Morana senior Maddie Hernandez senior Sabrina Zamora Jr Natalie mulner Jr and Mary Gibney senior so congratulations to all of [Applause] you and behind this fantastic team we want to acknowledge some of their coaches and staff PA Paul Nel come on up for us Paul Nel Tiffany Murphy Annie scuzzi trainer Brian Corin student trainer Abby mud singer Haley Morland and Nick [Applause] shaelin what of you girls want to grab our trophy here and hold on to it we're going to slide this table out of the way okay everybody crowd on up here we'll do a big group photo are there any administrators or anyone else that like to join in the photo [Laughter] tonight everybody stay where you are we're going to let parents come on up take a photo come on up mine up all right congratulations again girls thank you [Applause] you thank you let [Applause] go so there is no public comment tonight so we will move to 6.1 we'll invite our superintendent to give his superintendent report Dr katti good evening board it is truly an honor to be here um we are right in the middle of summer but yet school starts in just a month away oh my gosh um our students start back on August 15th um we're excited uh plans are right underway our teams from operations transportations our schools offices lead ERS have been working tirelessly this summer to prepare for the upcoming year if you have any questions at all please don't hesitate to reach out uh contact your school's office or uh direct you to our district office uh we're happy to be a resource during the summer months um as we gear up for the new year you know this is a time of incredible um investment and preparing our Staffing Resources uh we've got a number of uh new staff that we want to welcome and I've ask Dr zmy to our assistant superintendent for human resources to take some leadership and um uh guiding us and facilitating some introductions as you know it's been a really important priority of ours to really prepare the system to really level up in terms of the supports and and energy we bring to our staff and our community and our students well good evening board thank you Dr katti uh school and District leadership provides vast opportunities for positive impact and the influence on lives of many especially our young people schools though are Dynamic organizations which require Dynamic leadership tonight we are going to uh Rew welcome our folks from our June 24th Board of Education meeting tonight and then also preview for you the folks who are on the board agenda for recommendation I've asked each Cabinet member to uh who represent their Department to share just something briefly about the folks with them um tonight so these leaders will be integral to our system which is deeply committed to our six core values and foundational practices of high quality instruction rightful presence and the formation of quality teams by embracing these principles we strive to Foster an environment of excellence and education in education the folks who we have already approved on June 24th as well as the folks tonight uh we feel very strongly about I'll turn it over to Dr canade in our schools Department to introduce first Scott older Dr King Kade so I am actually going to introduce um John Francis first and then move to um Mr older so John Francis is currently the principal at bed narik and he um was recently recommended as the executive director of schools um John W sincerely missed from bed narc um is an exciting addition um to our team with both the experience he has within um Junior highs and within our district so with that I'm going to turn the floor over to John to uh do our next announcement and [Music] congratulations thank you everybody hello oh we're live all right thank you everybody I am super excited for the opportunity I have to to lead from the executive director of schools position uh behind me is Scott oldacre uh he is going to be the recommended candidate to take my spot and Lead bed narc moving forward he has a wealth of experience all sitting in planfield School District 202 uh eight years he was a a junior high math teacher at Heritage Grove Middle scho School uh he then moved to a different building uh was a dean of students for two years and then got promoted to the assistant principal of curriculum and instruction uh both of those positions were at Ivor Jones Middle School in 202 um throughout this process you know what I recognized from Scott right away is just his humbleness to lead um he is he is a servant leader wanting to to build teams around him um and just work for kids work for people work for a community um he has the skills uh to be aware of perspectives when he makes decisions uh a lot of experience with restorative practices with uh differentiation of instruction with building teams to support tier one mtss um and really just that mtss process through and through um so I present you Scott older as the recommended candidate for [Applause] berar so in addition to Scott from our schools team uh we would also like to introduce a recommended candidate of Robert hug III um as the assistant principal of Hunt Club um so um Mr hog is highly recommended um as that uh assistant principal candidate um throughout our process of interviews he showed extreme passion for students excitement to grow and learn within our district and is passionate about supporting teachers while using dat to inform decisions um the committee really really appreciated his drive and feels that it would be um centered and reflective in his leadership at hun Club so we would like to welcome him to [Applause] sd308 from the June 24th board meeting I'd like to officially welcome Maria Lopez she is is the director recently um a board approved director of the multilingual Learners program she was recently the principal in Elin school district for six years and has a multitude of unit and supporting Unit School Districts um throughout the process uh the interviewing process she was exemplary in her interviewing and her background is exactly what we need for the continuous Improvement of the multilingual program welcome Maria [Applause] I'm also welcoming from the June 24th uh board meeting yamilet Sosa is the assistant director of multilingual Learners she has served as a bilingual uh director for an Elementary District and also served in a b multilingual program administrator for a unit School District um her abilities are to collaborate and her um strength is really in helping the continuous improvement process as well so welcome [Applause] yamilet so in addition um to wonderful additions to our multilingual team we also have some additions to our schools team um so we previously uh introduced Mr Francis as our executive dor of schools with us tonight we also have maresa Mitchell who is our executive director of secondary schools so Marisha currently um is leaving a position of chief of accountability and continuous Improvement um some of the strengths that she demonstrated through her um interview process was um significant educational leadership through throughout the K12 system um both at elementary junior high and most recently at High School in our current position um a systems and team thinking and school Improvement and then um most connected to our schools team principal coaching so welcome Marisha so rounding out the schools team um with us tonight is Andrea Parker so Andrea um also has recently moved into the position most uh uh from asgo high school she served as the assistant principal of student services um so Andrea will be serving as the director of research accountability and data um throughout the process um Andrea's use of data relationship building within not only o but also across our district and really focused on on leadership and the mtss process um had her stand out uh through the process and we're very excited to see her join our [Applause] team so for tonight's in the special education department want to welcome Christine Carson as a recommended candidate for Murphy Jor High Assistant principal for special education also want to introduce you to Nicole panunzi as the Director of special education she has she was the assistant director of special education for Easter rural School District as well as School District 89 and West 40 Regional Office of Education welcome Nicole [Applause] also a recommendation and welcome to Sarah fiser assistant director who we've recommended for special education she comes to us from Prairie Point as the assistant principal there and previous to that she was a program administrator for the District Welcome Sarah Shante tret gamble we welcome her as a program administrator she has a long history in social work and has a multitude of leadership roles including mtss and educational leadership welcome Shante and finally we welcome Jessica peser also as a program administrator she has served as an instructional coach and she began her uh career in special education 20 years ago in a multitude of roles at the elementary level welcome Jessica so one of our building administrators that we are recommending uh tonight is Mark prosize um he is being recommended for the dean of students at OS um through the process uh strong ability to balance safety restorative practice and support of all students um what really stood out to the team was his student centered approach so um Mark welcome and thank you for joining us [Applause] tonight all right good evening everyone so very excited to introduce Toya prior she is coming to us from um PL sorry excuse me sd30 204 oh my goodness um as a principal um she is currently not here yet her daughter has an incredible internship and so she's probably speeding so I'm going to talk slow um but we just had such an incredible opportunity to learn so much about her and her experiences she has over 21 years of experience in education she has a background for serving English Learners um as a Elementary educator Middle School educator she has even taught in Korea um she also has experiences with teaching in Savannah Georgia um and she has a military background um and so we're grateful for all of the experiences that we know she's going to bring to our students um to share with them the world that she has seen and lift and amplify their voices so thank you for Toya Brer she is the executive director of climate and culture thank you okay and I am so very we are so very fortunate to welcome Miss lesan Mosley as our new director of Transportation lesan began her career as an assistant director of Transportation at neille 203 for 5 years and went on to be the director of Transportation with De Moine Iowa school district for four years Miss Mosley has also been a bus driver union rep and been on several panels in school transportation Expos through the interview process her strengths consisted of leadership strong decision-making abilities Personnel Improvement safety and operations management her experiences prove invaluable and will be a tremendous asset to our district congratulations Miss Mosley [Applause] I would also like to introduce our director of Grants Julie frankino she's not here today she was approved on J June 24th and she's coming from the city of Aurora as their Grant right righty Julie began her career as a case manager at wabansi Community College throughout the interview process her strengths in education and Grant writings stood out making her well suited for the grant director position [Applause] uh thank you uh Team for those Reflections um I want to remind and just uh Elevate for the board these are really these Investments are really aligned to the Strategic road map that really started through the listening that um I was you know charged with doing last year um and listening to the voices of the community these are investments that are directly aligned to the needs of students and serving our staff and our leaders in school buildings to ensure that we are providing the worldclass education that our students deserve so I just want to really highlight that um in addition just to one last remark that um this is spread the the good news of this district is spreading and we are also joined this evening by two talented individuals who are working on their superintendent licenses and who've asked to join um me in this work and they're working um they'll be doing some direct investments in District in this District um through some co-leadership work so I want to welcome uh Dr Ronda Dawson who's here with us this evening you could stand so everybody can see and then um and also Dr Vin Vincent isgo over here so when you're wondering why they're here they're here with support and for our district and now I'm going to invite um our board members to share some additional important shout outs about the good news happening in our district great good evening we are excited to welcome lacrosse to our district providing another option for our students to stay active and involved the Lacrosse Club is being offered for boys and girls at asigo high school today was the first day of the of the camp there's still time to join if you're interested just visit ohos sport camps.com to sign up also the district is offering athletic physicals to all Junior High and high school athletes at a flat rate of $30 this Saturday from 8:00 a.m.

e e e take roll call aif here Fulk pil here Nolan here papis Gorman here motion second to appoint a secretary protim so moved second who for me finish who are we have secretary great thanks accept yes Nolan yes a yes yes Gorman yes motion is passed Motion in second to approve tonight's agenda so move second aif yes P yes Nolan yes gourman yes motion is carried now please join us in reciting the Pledge of Allegiance like to thank everyone for coming out and uh waiting for the train sorry I was late many of you um Dr M yeah welcome everybody thank you for coming out for the visitors at home uh we do have a few people i' just like to recognize tonight uh for the board of education so on far back we have Marilyn Mata she wants to stand up it's m right mat sorry um she is the new principal for PR I'm sorry preview elementary school so she's coming to us from uh Elgen School District had worked there several 20 plus years SEC 24 years and so coming to us we're excited to have her uh big team effort in terms of finding her so we're very very excited uh to have her join us so thank you R welc welcome Kristen nocki um stand up please Kristen nocki she's been with us for several years uh she worked as a special education uh teacher for a little bit then she was a coordinator for us she's now going to be our assistant director uh of student services working alongside Sarah uh since Mike has retired Sarah is the new director and she'll be the assistant director for student support services so we're excited to have Kristen join our admin team um Nicole Brady uh she is uh she comes to us from Rockford public school um actually is it even Rockford public school it's it's it's a County right County Office position executive director worked in at RIS school as the executive director for three years prior of that she was in elementary school um as well as some other well3 chart okay thank you uh so we're excited she is the uh new assistant principal at Central High School Central School welcome other not here so all right want public a comment we have Mike MC yeah Mike oh that okay so I'm here I'm have Plato Township I'm getting a lot of calls in my office asking me questions and I don't have the answers to um so I'll give you an example of one question that came through someone called me and they said they want to know how the data is being collected for RSP um and I've had some conversations that didn't go very far with RSB myself um so so here's how her question went basically she said she has a student that has graduated but goes to another program but they you hold a diploma here so they're still going down to um what's that program called Valley Mid Valley yeah Mid Valley so we're wondering so if you get counted here are you getting counted it down in Mid Valley so is there a double count even even though they're not in here they being counted in the data so this is just one example so we're kind of wondering you know is there a number of cases like this where people could be counted twice and that's going to slant the data now when I talked to RSP they said we'll contact you if we have any data we need how do they know who to contact and who has data other than going to the school they wouldn't even know what data I have to even ask me for anything so I don't know so I encourage and find out if RSP is going to reach out to more people than just the tool cuz we all I want at Plato Township is things to be fair that's all I'm looking for and that's all the people in PL Township are looking for um so I guess you call that transparency right um let's see so I guess that's the main scope of my example like I said when I get calls I don't know how to answer it U other than yeah we like to get people's transparent as possible okay ask him to call the district office more any ask him to call District office I'm more than happy to answer any questions some I think a lot of people are afraid to call district office for some reason I don't know why it be that's up to them um I can refer that but but again I'm you know I don't know why they're calling the township but they are and that's okay I just tell them what I know and sometimes it's not a lot okay all right next up is G Meer hello gan Meer Christian resident ex-transgender what we focus on or what someone else focuses on uh tends to increase our interest in it so for example when I get my gardening cataloges in the spring I begin to become avidly interested in gardening oh that our school children would have Educators focus them on such wholesome Pursuits instead our education system increasingly focuses on critical race Theory black lives matter and gtq interest as seen when I perused the Central High School library site a few times in the past year or so today I hope due to my poor technical schools only I could not access the library in the same way as they had in the past in which I found students were directed to areas that Educators desired them to be interested in large blocks with labels and two of the first blocks labeled critical aace race Theory or black lives matter and LBGTQ most taxpayers would like to see the focus be placed on subjects they would like students to be directed and these would not be it Carl Marx needed the max masses to rise up and be and Revolt to obtain Marxism when the masses would not he decided he needed an oppressed class hence as we move towards totalitarian government and losing our beloved freedoms Marxism we have socially engineered oppressed classes people of color and gtq instead of treating and respecting all students the same until their behavior doesn't justify respect EG thugs we put the needs of Select groups before all else to their detriment we're not helping them not their benefit and to the detriment of our entire country I believe these two groups of people are being used once again remember the tuskes syphilis experiments on black males they're being used and they'll be tossed aside when they're not useful anymore that's my belief but in the past I hand chose the church headed by a black Pastor whose family had come out of slavery he preached valiantly against black lives matter and critical race theory in amazingly understandable language saying it was Reverse Racism amongst other things and his church was filled with every skin color and cultures all listening to God's word preached and worshiping Jesus and we loved each other without regard to skin color it it gives me shivers to talk about it it was beautiful I picked my african-born black gynecologist not because he was allowed into Medical School unable to pass the mcats Tess needed to get into medical school as is now the case but because a bunch of white Gynecology nurses said he was competent in all ways the best hm my pastor and my gynecologist black I think that means it's true that I Believe We Are All One race the human race made in God's image the black Pastor said that when there was a dad in the home the markers of success for black children leveled out similar to Caucasians that black people tended to focus we talked about focus at the beginning their children on Sports while whites tended to focus on academics he said you tend to get what you focus on let District 301 focus on academics and on Pursuits that the taxpayers would agree on thank you so much thanks J next is Virginia Rano hi there um I'm here more to talk about the tax situation um regarding the tax levies I'm just hoping you guys don't go raising the tax levy or having other truth and Taxation hearing um amongst yourselves and that maybe that you include the general uh public uh in on that let them in on uh yeah what we feel about that um because right now I'm feeling like we've been hoodwinked and robbed you don't need more of our money I want fiscal respon responsibility that I'm not seeing um and I would like to thank you for uh we haven't seen evidence yet but if you have hired RSP I I am grateful that you've done that so that we can get a fair analysis on the whole situation so that's all thank you thanks Virginia all right move on to action reports uh we need a motion second to discuss and approve the consent agenda so second um included in your board packet or your revenue and expenditure reports um revenues are currently at 105% and compared to 101.9 a year ago expenditures are at 10.57 compared to 99.99 a year ago um these percentages are pre- audited numbers so they're um they might change after the audit there's usually some journal entries um northern Cane's revenues they exceeded their expenditures by $117,000 for the year um which increased their um fund balance to 179 um District impact PS we received $324,700 for 34 home starts for the month of May um looking back at um prior years it's the highest we've had in in quite some many years no transition fees were received this month um total impact fees came over budget by $500,000 and those went into the capital projects fund and then transition fees came in a little over budget um by $2,470 uh bills payable for both Central and Northern cane are typical for the final June payout that we do and then the month of July um and then I kind of just reported in the board memo that um some of the bigger payments um Mid Valley special ed Co-op tuition was $3.3 Million um bus leases to two different vendors total $2.2 million and then we had a construction payout to for the new high school edition for 1.1 million and then our audit begins August 5th any questions for uh Hil yes Nolan yes a yes Corman yes motion is carried uh next we need a motion second to discuss and approve the adoption of biology textbooks so moved second so this came forward for you guys information uh director books is here if you have any questions for him PR to making the approval so do we have any questions the books have been on public display for obviously more than 30 days because we didn't have enough time between the first meeting and last month therefore they stayed on public display until I don't know half an hour ago when I walked to get them to bring them right here so we saw those already right yes two months ago yeah no questions no question question questions on that you look like you want some questions he's waiting for it maybe we save them [Laughter] all okay Tempo yes Nolan yes a yes Gorman yes motion is carried next motion second to discuss and approve the adoption of chemistry textbooks so move second any questions Stephen all right same thing noan yes a yes pil yes Gman yes motion is carried well thanks for coming up with got one more one more I think I can go sit down and come back oh oh you do okay need a motion in second to discuss and approve the renewal of veternary affiliation agreements so second so last month uh a handful of agreements came through already so those were on last months two more have come across uh our docket here so I've updated and put in a memo to get case which is Companion Animal specialty and emergency and the Kendall Road E Hospital uh very near the high school it's on the next Road over um approved again these are past location so we're just reapprovals where our internships happen and hopefully we'll have a couple more uh either next month or the following month so that we get all of our placements again secured so our students have access to those uh critical internships that they need thank you a yes fil yes Nolan yes Gman yes motion is carried thank even next we need a motion in second to discuss and approve the ni executive board ballot so second uh last month I brought this forward we are part of the northern Association ni that's for the Harley hearing program and so it is required that the board a ballot from the executive board and so I'm just looking for approval from the executive board for the board ballot as written as written there's only one person for each position aif yes Hil yes Nolan yes Gorman yes motion is carried all right new motion and second to discuss and approve the tenative Northern Kane Regional Vocational system EF budget second so tonight I'm presenting to you the fy2 K Ted a budget um and asking you to formally approve it it was um posted in the Daily Herald it's been on display since this morning um at the district office on our website so it'll sit for our 30 days and then next month I'll bring back the um final budget um joint annual budgets which is how when Northern cane falls under um they they're required to be submitted to ISB by September 1st so that's why we bring them uh the month before centrals this slide is the same as every year it's just kind of shows you um the four schools that are included um u46 300 301 and 303 um and the goal is just to provide more Partnerships and collaborative efforts and shared resources between those four schools flow of funds the money comes from is goes to Northern Cane's program and then we distribute it to the schools based on their expenditures um as they spend their money this slide has a bunch of CTE programs that we offer um graphic arts was a new one that was added this year um each year we try to continue to strengthen and and enhance the programs that we have um Graphics Arts is at um the high school Central High School summer internship opportunities those um on the side you can see all the different types um or the sections that we have these are paid internships and they're mostly for juniors heading into their senior year so they've had um some course workk already done um this year we've had over 150 students participating last year we had 83 and the year before we only had 52 so you can see that how um expansive that we've grown in just those three years um these are some new pictures of some manufacturing places um Fasteners um Alta equipment in South algen for diesel um some CNC work in there too these are the regional programs that we have um offered um same thing trying to expand opportunities new opportunities for all the students within all those schools um those are yep regionals um Grant is two grants make up these sources so you got the Perkins and you've got your CTE Grant um we've had two other grants that those have expired um so all of your expenditures are are fully funded from these two grants one's a federal and one's a state so fi25 revenues and expenditures here we see the UN audited beginning fund balance of $445,000 $179 um revenues and expenditures Broken Out by CT and Perkins and then the ending balance would be the same um typically in this in this budget usually some of the stuff that didn't make it in for this year will roll into next year and then the same will and for next year will roll into the following year so it's pretty flat um so that's why the revenues and expenditures equal um and that's where we project our ending balance to be if that all holds true cte's grant allotment um you can see last year's compared to this year it's flat um as of the tenative budget when we were putting this together um there was there was um the state said that they were going to give more money we didn't know what that would be um these were the amounts that we allocated for the different buckets so you can see broken down by salar Services supplies and then the four schools um so money shifted within those categories but not the grand total is that shifted due to enrollment based on encre it's based on enrollment 46 okay um and yeah u46 is I think in R is kind of staying flat so that's why they went down where other ones of growing so then they got a little bit more of the pack um we did get um word that there might be a pretty sizable increase coming so once we get that it'll be next year's or next month's final one we'll put all those numbers in and this is just a little bit more breakdown um a little bit more by your functions so you have all your different functions and then based on services or salaries and benefits that then breaks it down into that 1.3 million in the in the far right column that you can see for CTI pretty similar from last year um Perkins here's Perkins from last year to this year a little bit of a decrease about a 12% decrease um from 24 to 25 and most of it's due to as we kind of reallocating some funds that they had from the prior years and this is what was left over and so then we reduced the amounts and then here's Perkins just broken out by a little bit more by the account numbers a little bit more detail that's it we do have director stro here if there's any questions specific to the grant or the budget nothing stood out to you as far as looking the numbers just reallocating and yeah the fund balance that we had the 1.3 whatever the fund balance total between the two of them just how that was divided right so u46 was significantly less for that first one okay and like I said with the new money coming in that it might be sizable then all of those were going to change so we we'll have that next month right thanks all right aif yes Hil yes Nolan yes Gorman yes motion is carried motion second are required to discuss and approve the serious safety hazard findings for CHS pkms PV Lake CMS and hbt second uh good evening I'm Pam Porter director of Transportation um attached in your board packets you'll find uh Illinois Department safety hazard findings information on six specific areas of the district along with some detailed information on each of those sh sections showing speed volume traffic Etc um all of these are based on points and anything that is above 12 points or more is declared a serious Hazard um we're looking to have the Board of Education uh approve these areas that we've given you so that we can uh submit a formal claim to the Illinois Department of Transportation um so that we can receive additional funding and once we receed that we would put the claim in to the Illinois Department of Transportation about 30 days and so then we'll know currently these six locations are currently we're picking students up they are not walking across it's directly across PL Center goes to high school hbt same one that subdivision comes across uh two of the areas uh we also have some areas over in the alga corridor that's correct problematic because you have to come across nestler and then also Li link is back on the sidewalk that comes up so getting L Lakes from one location to Lily Lake is also Edition been there for a while this is just allows us to get the reimbursement plates uh because we are doing that one of the things we're talking about for next year and we haven't looked at the cost differential is getting um currently I check of Elgen we cannot get crossing guards they don't provide those for us through El some of those locations but can we get crossing guards instead of busing uh to save us in some busing routes and have kids walk instead uh we'll look at the cost to benefit to that I mean I think with the new West Point Gardens going up if they put that path all the way down correct that would be right at the entrance the bus entrance even there that would be awesome if we could get across there that's one of the areas as well yeah I mean that's a lot I already know some kids who are on the other side of Nester who ride their bikes anyway right be responsible in seventh grade and do that so having pulling a lot of those kids over would really shift a lot for you Pam that's for sure exactly from that area yeah okay okay great all right thank thank you thank you baby uh Hil yes Nolan yes aif yes Forman yes motion is carried next motion and second are required to discuss and approve the paving bid so moved second good evening I don't have to compete with Athletics tonight this is kind of amazing um so we decided to take a real aggressive approach and try to squeeze some Paving into the summer docket because we were just looking for something else to do um and we got very lucky putting a bid out in the middle of the summer can be challenging but we got very lucky we're very aggressive got six bids um we broke up the package in with alternates so that's why you see multiple costs in that line item we typically do that just as a budgeting tool um break it up into feasible sections just to kind of make sure that if for whatever reason things are over budget we can take things out Simply it's a more cost effective if we have ask a contractor to give us a bid and then just take things out we're not getting we're getting Pennies on on the dollar so we do it this way that just gives us some flexibility going into that bid opening um so we were very lucky we we're under budget for the total project um with both of those things so and it worked out really well between the two um closes contracts like 115 bucks so that's a pretty pretty tight bid window so I'm recommending that we move forward with Abby Paving we worked with them in the past shales mcnut worked with them they've been a quality contractor what would your time frame so they're going to be as soon as you approve it they're probably going to be starting in the next 24 to 48 hours and they will be done they ironically when we did our uh scope review they had a window of time that's why they were pretty aggressive bidding it they wanted the job they have a window of time to get it in before school and I promised our administrators will have it done and you guys so I guess some way somehow we'll have it done to start school sounds good yeah that's awesome right P yes Nolan yes a yes Forman yes motion is carried move the information items you still got the spotlights um so kind of just an update on where things are at um High School editions moving along um in the construction phases we got ceilings going in we got floors going in um we're still stuck um HVAC equipment um has not been nice to us so there's peace pieces of our air handling units that we still are pushed out till now the middle of August to receive that major component to have those Air Handlers up and running um working with h the supplying vendor and our contractor to try to come up with we'll probably end up having to do some temporary cooling because now we're going to have finishes going in and stuff so we got to protect all that stuff from humidity and things so we're working through those but the rest of the stuff everything's kind of kind of moving right along so it's that's looking good um generator project so we uh did the official electrical tie in for both Prairie View and hbt so the electrical equipment's tied in probably in the next couple weeks we'll be doing startup for those so those will also be um up and running we got fences around Lily Lake and the one at the the transportation and maintenance building just to kind of protect those units and kind of keep them safe those two units are up and fully functioning now and we should have the other two up and functioning for the start of school um our painting crew and our contract we're kind of working through that process of kind of going through and and uh getting some paintings some updates some of those things that some of the buildings have lacked we've been focusing on kind of the main entry areas hitting some classrooms and hitting things that have kind of we haven't got to over the last few summer so we're wrapping some of that up with our in-house crew which is made up of quite a few of our summer workers which has worked out well and then we have a contractor helping out with that um Lily Lake we're working on uh that uh playground also so Asphalt in that playground and making that so they'll be able to use that for parking so when that Park uh playground's done it'll have new asphalt it'll be lined it'll be ready and we'll be able to use that for off-site parking based on some soil borings and stuff we did there um Plato Road uh I got some barricades out there so that's step one into starting to tear that up so that still is on the docket to start this week start moving Earth on our property kind of getting that road widen that project is also on the docket to kind of wrap up this year kind of tied that in working with Kane County tied that into the high school renovation so um we're working on that and then at the same time that same contractor is going to take care of um hbt's playground so that asphalt to get there's some grading issues and some things we'll be doing out there and then overlay in that playground so that playground will be knock and wood brand spanking new to start the year too um the last thing is is our cleaning our staff is working hard we we're in a good spot where we may not need a lot over time going into the end of summer typically we end up having to work quite a few Saturdays our our staff's working hard to kind of stay away from that kind of you know save that for when we actually have to so they're they're in a good shape as far as cleaning working hard with our summer H uh summer help to make sure the buildings are cleaned and everything's ready to start school questions about anything with the renovation at the high school are you on track now I know aside from the agback would you say we're still on schedule or did you make up some time um we're still we're still behind schedule um overall schedule where we where we'd like to be at this time you know that early on weather didn't didn't really help us we had some other electrical delays and stuff so so we're a little still a little bit behind other questions thank you thank you all right next up is the recommendation handbook revisions good evening uh Matt newquest Still The principle of prayer no middle school I was wondering I was like did he go somewhere heart skipped a beat to start off the night but happy to be here um joining me is Mr Dan Carpenter from the high school um but I just wanted to touch on a few things here you know as Dr Manan um had referenced the last time we met um you know the the real goal in terms of the handbook move the student handbook m moving forward is unifying at all three levels um so what the handbook committee did and what they're recommending is uh we combined the three handbooks Elementary Middle School High School into one handbook this also includes the Middle School athletics and activities and High School athletics and activities handbooks as appendicies for greater convenience and consistency um another piece I'd like to highlight updated references to board policy throughout to make sure they are current and consistent with board approved policies uh board policies are linked directly into the handbook for convenience and as someone who has perused through the uh updated document it is very convenient um updated the registration process and transfer student documentation section to be current information uh We've updated the Community and Mental Health Resources language to be more thorough and upto-date information I'm not going to read all of these um but I'll choose to highlight uh the second B on your second page if you have it uh We've aligned an updated dress code language removing the restriction on hats in school and adding that dark glasses gloves and outer wear shall not be worn during the school day we've revised language regarding visitors to our building to be consistent with current practices utilizing Raptor um specifically at the ele level um we've changed the threshold for indoor recess to be 10° with windchill instead of 0 degrees with windchill specific to the middle school before I turn things over to Mr Carpenter uh We've adjusted language regarding student IDs at school dances from students must show school ID upon entrance to a school dance students who do not have an ID will not be permitted it's been adjusted to students may be asked to show a valid school ID or proof of enrollment upon entrance to a school dance rationale behind this um at both middle schools PK and CMS um student council really runs it they kind of do a uh oh now I can't think of it uh you know purchase added time uh real clean operation so the students specifically at PK will purchase their tickets to the dance during school lunches well we know you bought a lunch we know you're a student here so here we go so really kind of holding up the line to show like hey here's my IDE well they have their ticket um so that pre-sale process has really cleaned things up um on our end um and we've removed language about bringing students outside of their grade and language regarding purchasing IDs prior to the dance Mr Carpenter high school there's only a few things left um he already hit on the um slight changes to the dress code so next thing would be the parking permit language we removed the GPA requirement and offering this to all first uh before offering any remaining permits to Juniors um another thing that was done at the high school level is we remove some sections and those will be inserted into the curriculum uh guide book to remove some redundancies there's going to be added language regarding the graduation attire to align with the new guidance and the last thing would be regards to Athletics and activities um we kind of align some of the language so it ensures that students are going to be um in the building by second period to ensure that they can participate in the different extracurricular activities or meetings do we typically I know Ted's not here do we typically have to push back on that for any reason not the high school it's a big high school's been doing that it's a change in the Middle School process what was added for graduation is there like a dress code or like what it's a religious regalia to allow for religiousity and some things they want to bring St makes sense thank you right thank you thank you thanks guys so uh four Freedom of Information Acts were responded to this month uh Miss Curts we requested had requested uh the contract and documentation requested from RSP at the time of the request we did not have the contract completed with them uh Miss shudo received request for bid results on Alternate bids for classroom Edition at Central High School including alternate bids accepted we were able to comply with the request muda also received request for steering committee minutes and documents and we were able to comply with that request and Miss Welch we received a request for email communication between myself and the Board of Education between September 1 and October 18th of 2023 and we were able to comply with that request those are the four flers we had for this month any questions no all right need motion second to journ open session and move to close session for the following exceptions 2c1 2c2 2c3 2c9 2c1 and 2c2 so Mo second Nolan yes a yes Hil yes Corman yes motion is carried

e e good evening hi for those who are able would you mind standing and um doing the pledge of allegiance with us please I Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with li and justice for all okay we have a quorum so I will call this meeting to order Dr Phillips thank you Mrs Welden so as we always start our meetings uh reading our mission vision and reiterating our core beliefs our vision is that bcse is the choice to learn work and play our mission is to develop expert Learners by partnering with our community to invest in people and our core beliefs are that we can rise to the challenge we all can rise to the challenge of high expectations learning is most effective when we have Choice flexibility and see relevance we Thrive when our physical social and psychological needs are met our community and School District are stronger when we partner with one another we flourish because of the diversity and variability in our community and our democracy and Democratic institutions are strengthened by civic-minded citizens thank you Dr Phillips thank you I think we get to start tonight with a few recognitions if you'd like to te those up that's right absolutely would love to speaking of thriving and flourishing we have um two students that we are going to recognize one whom uh one of whom was able to be here this evening and the other was not but thank you for Mr Lewis from North uh for coming and helping us recognize these students thanks uh Dr Phillips and congratulations on your new position uh we just always want to appreciate the fact that you guys allow us to come here and get recognized for our accomplishments as we do the right thing at Columbus North High School I think it's important for our community to to support us and I think you guys do a great job at that I'm going get out the way and I'll let Coach Sloter speak about our athlete yeah I want to Echo what Mr Lewis said it's really fun to get to come here um he kind of makes you feel important for a few minutes and uh and get to tell you guys thank you for your support um and uh Caris uh Glenn Jones um ran two events at the state meet she ran the 1600 and then came back later in the afternoon uh evening and placed a sixth in the 800 meter run and she uh Ran 2 minutes and 11 seconds which is now our school record she broke her school record over 3 seconds um so she had a fantastic um event and just to give you guys an idea um of how good her time was she was sixth in this race but it would have won over half the the girl state finals in in ihsa history so she had a phenomenal race and uh we got her back for a whole another year and um so we're very excited and we want to thank you guys for having us out tonight thank you Mr sler do you want to well first let's recognize Caris and you want to say a few words about Catherine even though she's not here just her accomplishment was pretty pretty outstanding for sure um so kathyn um Katherine won single state two years in a row which hasn't it's never been done in the history of Columbus North Athletics um she's now at Purdue her oldest sister gos to Purdue so like she's actually traveling right now playing with Purdue University basically to get better and it's it's just a great accomplishment for me to see her play and how well she does when she's out there competing against the other kids in the state so thank you thank [Laughter] you thank you you guys come on this way in the picture so the key is they got to keep got be this side of that tape oh is that the visibility good conat see how that turns out okay next on the agenda we have a School Board member report um we do have an appeal so we have appeal review committee's decision regarding a CS library book push have a copy of that book here with us it's been provided to the board so the way of this process works is anyone who would like to contest a book in the library submits a a form there's a Review Committee um in the event that committee uh decides to uphold the book being in the library the requestor can escalate that to the board and then we formally acknowledge that escalation at the next public board meeting which would be tonight okay we have 60 days with which to make a decision it gives us time to collect information make an informed decision and then that decision will take place in our board meeting on September 9th okay here we go thank you cabinet reports thank you Miss Welden our first cabinet report is coming from um Mr Williams and his team um and your new platform for both uh the board to access materials and agendas for these meetings as well as the public so for the first time this last week anyone on the public in the public could get on the board dos platform and see the agenda and also some of the materials related thank you Mr Williams good evening uh thank you for your time tonight so I am going to just briefly let everyone know about a new system that we have and it's not really a new system because board docs has housed their policy for a long time we're just expanding that use to include all board activities so uh and again it's open for everyone so all bcse board activities will be in this website now but that includes the agendas documents Schoolboard member information our policies as they've always been and meeting minutes so if you picked up an agenda tonight it may look a little different because Sherry and um a team is working diligently to have agendas now in board dos so there will be some changes that you will notice um and some other nice features about using board docks more fully I guess is that you get to customize security for Access so board members will have privileges to see documents that won't be available to the public public and the same as cabinet we're able to add the YouTube stream to the agendas pretty quickly we feel that we're able to post things in the library for public um just kind of viewing before it may become official and then they will always be there and it's accessible anywhere on any device we will keep the website open right now that still has all of the agendas and minutes from past meetings uh but moving forward this is where you can find everything so I did just a quick video there's no words in here but um or at least no sound but you can go from the main website um and get to board docs under uh the school board information and again there's lots of information still on the website but the link at the top which I'm scrolling to uh in the video takes you directly to board docs and it will go to the feature page so you can see events there you can go to board member Pages which are identical to the website right now um and I'd imagine that this will evolve as we get more use but the meeting minutes are in there as well you can get there under uh meetings or from that featured page and click through the agenda and you'll notice there's icons in there with the documents that are attached to each agenda item um and again this would be the public view so you're able to see exactly what is coming up at a board meeting policies will be in the same location as well and then that library is where the board member information is okay so um moving forward we will have the agendas posted there um the statues 48 hours before a board meeting not including Saturday Sunday so we hope to have those up at least by Thursday before the board meetings on Monday and with that we'll take any questions team have any questions is the intent of the the platform to be able to allow the public to have access prior to the meeting so when they're doing public comment they would already have the kind of similar visibility that we have except for stuff that's restricted to the executive access yes and again there's I think there's lots of features that will uncover y uh as we get more used to it but yeah I just want to then that case just say thank you for your team and generally speaking Nick when is material posted ahead of a board meeting so uh to the public it has to be 48 hours before the board meeting not including Saturday and Sunday so it has to be posted by Thursday night but the goal is to have it up there at least by the morning if not earlier and that's just the notification of the meeting the only thing legally required is notification of the meeting we've always published an agenda on that Thursday to the public but this actual last week on Wednesday um any of the non-confidential materials in the board meeting were also accessible to the public on Wednesday midday Wednesday before the end of the day we're going to work on a cycle and land we won't be any later than we were before on Thursday afternoons with the information going to the public but we're going to work on making that as early as possible and getting in a in a good flow of uh when people can expect to have those materials publicly available and eventually we will get all of the not all but at least the most recent past minutes and agendas in the links to those in the board docs too so that you don't have to go to two different places to find it but that'll take us a while yes um so will this I guess how will this be shared with with parents and families and the public so that they know it's out there and where to find it I think it's great that it's there um but sometimes locations that are obvious to us are not always obvious to actually sometimes things things that are obvious to other people aren't even obvious to be where they're located well our generous communication coordinators volunteered to come up here it's a great question Dale uh I know that we've already spoken with the Republic about it and so that's one Avenue uh Dr Phillips recently did a great job as first interview superintendent on wcsi so we'll have a communication cycle uh for the public in that way but also internally uh on parents Square as well as on our social media and then looks like Nick created a great how-to video that I can put on the website for people as well thank you okay all right Mr Williams you stay up there for the next one as you introduce the folks who going to talk about our uh Enrollment Center changes coming up yes so we have some exciting news to share um we've come across this opportunity uh last year toward the ends of last year and been working diligently on it for quite a while now uh but one of the things that we're hopefully able to offer families a more streamlined experience with is enrolling in bcsc so uh I have an amazing team here breny cumer the assistant director of educational technology TJ Skinner the student services coordinator are going to walk you through what they've been working on thank you Nick and thank you everyone for giving us time to share tonight we're very excited about these changes and I want to give you a little bit of context for why we're enacting some of these changes for enrollment in bcse so our current state is that we want to make our families feel as welcome as possible but it can be a little tricky especially if you have students who are in multiple grade levels in multiple buildings currently some of those families are having to go all across town and if they don't have all of the paperwork at that initial meeting with the school oftentimes they find themselves at our ISC or Information Services Center where sometimes we have to say oh you also need these forms to bring as well so not not the greatest first impression for our families we want to make sure we give them as much information and support on the front end um in addition we want to make sure that can provide language support more consistently to our families for translation and any of those needs so we've been working with our ml office and our new director Nicole Leech Dr Nicole Leech and making sure that this is something we can improve on and have interpreters on staff and on hand so our idea is that we'll have a centralized one location for our families to enroll so that there's resources there it's well staffed and we can meet some of those needs of our families from day one um before they even started their school so our plan is what TJ is going to talk about in our location all right so I am TJ Skinner I'm the student service coordinator with bcse um so this kind of got put under my umbrella because I have a team member retiring so we trying to change things up so student records and the enrollment center will be at CVP in the building um on beam road we've got everything moved in over there we've got it set up and ready to go the um we've got some signage being developed and stuff for the building so they'll be able to see um the three County schools that we have because you know if you get just enrolling someone at Mount Healthy if you only have one student you don't want to come all the way into town so Rock Creek Mount Healthy and Taylorville will still be able to do in walk-in enrollments or the parent can also do it online if they like um we're going to leave that up to them um but if they're it's rolling someone at North Taylorville and maybe um north side then they just come in do all three of them at once with the enrollment center so that'll get us all um again like Nicole Lynch been working with her she's got it all set up to have some support there um with the language and so forth and that's what we've been trying to work through and get it all ready to go so on the screen we have just some pictures there's a really nice space at CVP that's large and open it's wheelchair accessible handicap accessible for our families and we can really do a good job in advertising that location which our amazing Communications coordinator there he is is going to help us with that as well and putting it on our website as well as social media and some of those channels so the public and the community are aware of that location change so among some of those benefits there are several others and reasons why we're doing this as well um by having TJ's team be the ones who are enrolling the students into our student information system it's going to make it a little bit easier to have that consistent data entry versus all of our schools doing that on their own um we're also going to give back some of the time to the front office staff and the admin assistants who would be doing a lot of this data entry so that on that student's first day they can spend time making those positive relationships with those families welcoming to the school meeting with counselors setting up schedules for our high school and our middle school students and spending time on that because we've already entered in some of their basic information into our student information system uh in addition to that as TJ had referenced we're able to have our interpreters there we've already developed a schedule with our ml office to have them available so that families can have the support in the information that they need it's one location for Families versus multiple places across town um we're also trying to make sure that we have as much communication on our website and social media about the required paperwork that families have to bring so that it's less trips back and forth for them and it's a great way for us to share information with families about iare and some of the other support and services activities clubs Athletics that we have in this district and to really promote the opportunities and Pathways and we're open year round which is nice um TJ's team is here summer during all the breaks so if a family wants to enroll we're there and we're able to do that so that is a little bit of a summary of our Enrollment Center we're very excited to get this up and running and if you have questions we're here to address those as many of them as we can thank you I will add to that the families we're not scheduling students by any means it's just getting through a lot of the state required paperwork so they would still go to their schools to figure out what classes they would be be taking okay any questions y depending on the age of the student I know the answer might might change a little bit but once a family walks out of the the enrollment process at beam Road building has been completed what would their next interaction with us be would it be a child getting on a bus or do they still need to go to the school the child's first day how will that work so on the child's first day so let's say it's Elementary they're going to be given a welcome letter it's going to explain the first day their address at you know phone number who they're going to be in contact with if that parent can take that student to school then they'll um we'll give them the option of where to park where to go in for the first day and so forth um if they can't and they're bus rider then the school know that they're a bus rider they're going to be coming in but the school will know um on that first day what to expect and who's coming we send a email out to the schools and let them brief description of that student little notes I might pick up or my team picks up from that parent so they kind of know you know Johnny's really nervous about the first day or you know or so forth like that so secondaries they have schedules they have to meet with so they get a call from the count the cohorts um and get scheduled to go meet with them to do their scheduling meet their counselors meet the team and so forth like that so that they will get that followup from the secondaries got thank you so I I'm going to make an assumption here but you can tell me if it's correct that that if there's summer enrollments there would also be information about the different schools openhouse times and that kind of thing yeah and the majority of these are still being done online um so it's also following up with families who've missed paperwork and pieces like that to get them fully enrolled awesome I appreciate the thoughtfulness on some of the remote schools and leaving that in person option out there that's very helpful thank you okay any any other questions from the team awesome thank you thank you guys Dr Boseman going to join us and U share more updates on the Invision 2030 projects as they have been uh moving quickly throughout the summer yes good evening thank you for uh a few minutes of time here uh the purpose of what I'll share with you will be an update on our phase one of our Invision 2030 projects uh this will actually lead into some action that you will have as a board for resolutions for the uh 2024 lease rental Bond coming up here in a bit um and I have uh Mr Burton and Mr spra with me um behind me way way back over there uh who will speak here in a couple minutes about their their experiences relative to their to their building these first two slides you've seen before but these are our project priorities um for the uh 306 in total of all of our facility projects that we've advertised um the highlighted items here are those that we are addressing um some are in portion but um that we're addressing within the first phase here um of our Invision 2030 projects I need to orient my eyes here on where to look so I'll try I'll try this way it's a little bit closer over there this is our project schedule so I won't speak to this in great detail but I I will provide a little more detail here on on a a slide that's coming up Parkside and Schmidt um are what we've called pre- Invision 2030 at the top you're aware that Parkside Elementary is finishing here very soon we have an open house and ribbon cutting I'm not using the term open house sorry we're going to use I don't want people to get confused between the school's open house so we're going to do a ribbon cutting and building tours on August 5th um hope to see you there for that Schmid element country is underway and on schedule so far um Northside and Columbus North are paired together and Smith and East are paired together they are in design right now that we'll speak to that here in just a bit as well as the 12th Elementary phase one of the Johnson work um Maxwell construction is the GC on that and if you've driven by Johnson you'll notice that construction fencing is up and and demo is underway there um and mcdal Central and Mount Healthy are uh to come here yet the scope of the work um I've I've mentioned this a bit but just as a reminder that uh the highlighted the bolded items here are those that we're addressing currently within the phase one and and why we're addressing those sites and um Central McDow and Mount Healthy are those that are in phase one that we'll start working on here very soon uh I'm going to have uh Mr Burton come up here and and and speak to his experience a little bit let me explain what slide I'll have on the screen uh while these two gentlemen give their updates uh first of all before before they uh Casey Vol is uh also uh she's the principal of Smith Elementary as you know and she's on a short little vacation now so she would be here with us um otherwise but uh the three of them and their design teams and many others have had very short Summers so far U spending a lot of time um helping us U move things along keep on schedule so uh very much appreciative of their time and effort and um and these these guys especially have have done a lot of work uh which I'm very appreciative of so U so let me let me these colors at the top here coordinate with the schedule you saw a moment ago the programming and Discovery phase and schematic design that's where we are now we're in schematic design um to where um our Architects are working with the design teams to really identify what the spaces need to look like how they they need to function I'll let them speak to that a bit design development is when um CSO puts together those items that um custodial closets and mechanical systems and these types of things to make sure the building functions well and the construction documents that's when things get buttoned up um and construction documents go out for bid and things are pretty well set at that point so um like to have Evan come up and speak to his experience here a little bit at North Side Middle School as they are uh currently in schematic design uh thank you Dr bosan it's always nice to be in front of you all so appreciate the the time this evening uh again I'm their principal at Northside Evan Burton so we are um I would say both feet in uh currently with where things stand I've got a a really good group of Staff members at North Side there's counting me 14 of us um on our building design team which is a large group uh for something like that but North side's a big building it's it's been around for a while and so I try to do U my best at getting a good representation of each area and each subject and each team and all the different facets of of the Northside staff um on that team uh and um luckily for me uh the Northside staff is is vocal uh in what they wish uh to see uh North Side uh at the end of all of this and so uh we've had a couple of meetings uh uh with CSO with our entire staff uh which have been nice to get those feedback and then my my design team like Dr bosan said has spent a good portion of the summer we've seen lots of different buildings uh both virtually and in person um it was uh good from CSO we were able to uh visit a couple of buildings that were Renovations um not new builds and so th that's been important for us to see with you know trying to uh keep north side as as unique and as school feeling as it as I say as it as it is uh plus make it function for what uh what we need it to um in in this current in this current day uh we have standing every other week meetings with CSO uh right now uh as we are working through um what are good ideas what are maybe medium ideas and what are ideas that we don't think uh will function as a design team and and that process uh will take care the the better part of of this year and maybe into January so uh that's where things uh stand currently I'll turn it over to Mr is that yep turn it over to Mr spr at this point hi I'm Darren sprong principal at Richard's Elementary I will get my glasses out to look at my notes uh Evan set me up well um been around for a while I've been around for a while and uh the first picture in your slides Dr Boseman did you take that picture or was that someone without my knowledge that was a uh picture that we didn't know was being taken but uh it shows I've been around for a while but I will say that only to say it is my honor to be part of this process um as we we as we've started and are working through it um I don't know that my batteries were my charge was low but I feel totally uh reinvigorated um through this process um for a number of reasons so U I would like to thank uh Dr Boseman first for his um leadership in this as well we seem to talk almost on a daily basis about things um just as Evan said we have uh meetings every other week with Hower and Yun and CSO Taylor brothers and pepper construction are all involved but um the team is meeting every week and having discussions um all the time so uh We've toured uh many schools in Caramel Hamilton southeaster in planfield some virtual and inperson tours as well um our team has been meeting uh in zoom and in person with Hower and Yun and the whole team I think when we get together there's upwards of 30 people probably uh in the meetings uh and I can assure you the process has been extremely collaborative heler and Y and CSO have continued to ask for feedback throughout the process I think wouldn't say it was surprised but one of the biggest points that I would like to emphasiz is just the teacher voice in this process um the we are sent lengthy um documents continually and asking for be feedback uh throughout it so I can tell you the process has been great and our new building is going to be safe it's going to be efficient it's going to be unique and it's going to be collaborative um and and the team is working hard um to make that happen um I want to shout out to the teachers the teacher voice in this process has been incredible um every every group is asking teachers what they think that the picture uh in the beginning was not a setup it was Eric Hower from Hower and Yun working us through a neighborhood a small section of of the floor plan and then working out from that so um our the team uh design team teacher members have put in countless hours already um volunteering hours to this process so I wanted to recognize those folks as well Suzanne Dean Kate edren Cassidy Hall and Jennifer R shavy for their work thank you and I mentioned also Casey's out of town similarly with with Smith Elementary and that's a full renovation uh Casey's design team I think she has about nine or 10 folks on her team well represented um that they're very much involved in the process there now as well our our priorities are to renovate build and renovate safe learning environments that are that are done so that are fiscally responsible that keeps coming up in all of our conversations just so you're aware um it's very important to us and it's a priority of ours and we will have uh on your agenda and I know you're aware that there are two sessions coming up August 19th Public Work session to where uh we will meet with you we'll have Architects here and start looking very specifically at the the building options that we have in terms of renovation and uh designed for the 12th Elementary to get um feedback and input from the board and from the public essentially August 19th for Smith and C4 um with with Dr hack and his team and then November 11th would be for the new elementary and Northside Middle School uh these bond issue estimates uh you've seen this before but of the phase one projects um our estimates um are are nearly half of the entire project you can see in the bottom right hand corner but those are um total cost estimates and then the bond issue estimates that we that we've projected um over the next three years happy to answer any questions you may have when when when you say total cost I was going to ask if we have all the financing cost estimates added into total costs I know we continue to show the $36 million Bond number but we never show the financing cost that's not on that slide Mr major but it will be in the documents at the next board meeting um it's included in the public documents for the second approval group okay thank you and I'll just add Dr Boseman can you go back to that last slide real quick please thank you it just seems counter two we have the for phase one projects the the cost of those projects is $147 m439 th000 but we're only issuing bonds for the 441 $44,100 th000 this round basically because interest rates are so high right now we're trying to finance the lowest amount possible we'll look at it again next year and decide when we issue the next group of bonds may or may not um adopt that next dollar amount in the second column of the the 50.6 million or do more or less depending on the financial situation in that at that time so how how do these numbers compare to the prior estimates or they in line or has there been adjustments they are they've remained in line we are holding true to the budgets we're holding ourselves um true to those budgets it's painful isn't it Mr spra and Mr Burton back there they they and their team get weekly reminders of budget restri the larger the design team is the more wishes there are on the wish list yeah it's a really good question we um I joke about the budget but um we talk about often uh it's important because we don't we don't want to waste time and we don't want to design especially with the 12th Elementary design something that's just not attainable um not fiscally wise and responsible and and so we we do I joke about that but we do have conversations often about making sure that we're maintaining budget other questions or or of these these two that can answer at this time thank you thank you okay I um I'm actually going to apologize some people may have noticed I stepped away and there's inclement weather and I had a stranded child that popped up and so anyway stranded child is now not Stranded by someone else um I wanted to also back up when we did board member reports I selfishly gave my school board member report and left the rest of my team out which was pointed out to me by Mr Grimes so I'm going to back up in the agenda and just go through the row as I normally do and see if anybody else has uh School Board member reports to share I do not have any this okay thank you neither do I okay um just a couple quick things from the school Foundation uh via the executive director Nicole Cunningham uh so far this year in the 24 campaign um approaching $10,000 has been raised for uh unrestricted funds um mark your calendar date uh the school Foundation just received a grant for the Wizards game which is a change this school year it will be Sunday November 10th at East and tickets probably on sale in the next month and a half two months Sunday November 10th at East the Wizards uh event space has been booked at Hotel Indigo uh for another fundraising event in 80s 90s bash uh in March of 2025 and then lastly uh welcome back to dale dale on the trail who's uh marching through parts of the at um has raised nearly $5,000 for success in sight for BCC students so thank you Dale [Laughter] Mr Sten nothing Mr major no updates from the Health Trust uh updates for um downtown for the Redevelopment commission they had a meeting tonight and there's uh some new downtown Improvement Grants that they're going to be offering to businesses looking at improving their outdoor facades or some structural internal needs uh there are I think eight uh EV charging stations that they're going to be working to install over the next several months um there's downtown 230 uh project is working through uh urban planning RFP that should go out in the coming weeks uh it'll take about uh 8 to 10 weeks after that so they've got several places that they're looking at that might be able to support that the riverfront project they're still hoping to get through in to next summer and get a start date uh you'll notice downtown that around Second Street there's been some cones and some work being done that work will probably go on for about two years um and then there's some other stuff that they're just not moving very far with right now but they've got numerous projects that are underway or in progress so thank you Mr Bryant no okay I think we're caught up to the agenda now uh next on the list I believe is public comments so um just going to remind everybody of our process for public comments um if you wish to speak at any board meeting there's always a blue sheet on the table when you walk in I'm holding it now um and you just sign up on that um I will call your name to the podium everyone gets three minutes there is a clock right there that you'll be able to see from the podium um and then and then I'll ask you to to end your comments when that time is up um please do not refer to any specific people during your comments um keep things General um it's not a back and forth conversation so we will take your input there won't be a conversation um or anything offered from the board to the to the presenters today um you can pass if your intendant Point has been made and you can just let me know that when I call your name um I think that's it okay so first on the list I have Mr Mark ner Mark NE South Gladstone Avenue and uh I'd like to add had some support for the complaint against the book push there's been a couple of recent newspaper articles in support of keeping push in Columbus th High School library but I'd like to point out that both articles were devoid of any of the book's many obscene texts even though those texts make up the central issue of course the reason for these omissions is obvious the Republic newspaper does not consider that kind of language appropriate for this community and will not publish it yet some school officials want to retain push in the school library for miners to read freely so it looks like we have a bizarre situation where a particular content is deemed too obscene for adults in public but okay for minors in public school somehow bcsc is reasoning that Community standards for adults as represented by the local newspaper don't apply to our community's children that somehow what's not okay for adults is okay for children school officials get away with this backward logic by way of the part of the Miller test in the Indiana code that gives an exemption to schools for educational value according to the law any amount and degree of obscenity is okay for children as long as the book has an educational context well obviously the Republic newspaper ignores Indiana's educational contest context exemption even though their even though their newspaper articles are for the purpose of Education they would rather maintain Community standards but bcsc so far is so far clinging to the Le legal excuse so they can have a much lower standard despite that this book clearly violates local community standards for adults and for Education this book not only violates Community standards it violates the traditional discretionary method for educating children to do it without exposing them to harsh adult related adult rated realities it's the same reason parents don't traditionally give their children The Facts of Life talk using profane and vulgar street slang to refer to human reproduction or genitals or sex acts in my opinion this isn't about adhering to the minimum legal standard this is about adhering to local community standards aren't Public Schools supposed to do that thank you thank you Mr anola uh next I have Mr Richard sta Stafford hello um Richard Safford uh I have grandchildren in bcsc and um through them and others I'm known as papa for a whole lot of your students that's the advantage of age uh I have been a case worker for a children's home a psych psychiatric social worker and I'm retired as a presbyterian Minister I have had many occasions to know children who have suffered from incest and other uh violent attacks I encourage this board to pay attention to uh the committee that you have established to those who have actually read these books this one in particular an award-winning book uh from beginning to end and I encourage in the time that yall have going forward uh to read this book as well the children that I've cold did not need a sanitized um description a sanitized um reality to understand what had happened to them this book is difficult it's intentionally difficult because children need to know that they're not the only ones this has happened to I applaud the work that you do and the system that you have set into place for reviewing these books not just this one but all the other books that will speak to our children about about the realities that many of them are facing today and many of others will face in the future thank you thank you Mr Safford Mr Bob Schumacher is it on are we on hi I'm Bob shimer uh new to your community within the past year very happy to be here and I'm enjoying the nice open meeting that you guys are having thank you very much I am a retired pediatrician a retired professor of Pediatrics uh father uh and I want to say a few things and no I have not read the book I only heard about this issue a few hours ago that it was going to be on the agenda tonight in general books are tough good books are tougher really great books are extremely tough all right books can have War slavery abuse misogyny racism they can be full of very very tough subjects if they teach a good lesson they're em eminently worthwhile even if they just make you think they are more than worthwhile the book that that has all of the things I mentioned it's one of the greatest teaching books ever that of course would be the Holy Bible all right that stuff needs to be there our teachers need to be ready to discuss it if the children have questions and our parents need to know that it's there and maybe we can give them some advice about why this subject is important and why it is in our library so that they can have those discussions I think that's great There is almost nothing that would ever be in a school library that would not be worthy of a good discussion between a parent and a child but to not have it be there is the ultimate ultimate censorship and we need to think long and hard about that especially when we have an award-winning book that has been praised by so many but is in fact extremely tough to read I get it there's lots of things that are tough to read thank you thank you Miss Grace patchet hi there my name is Grace patchet um first of all I just want to State while I did not go to bartholomy County School corporations I do hope to you know live here long enough to have kids to go to this school corporation um and when I was growing up in school there were many things that I was not taught by my parents that I had to turn to a very trusted librarian who did help me learn the things that my ultra conservative parents would not allow me to learn um and it was through those resources that I was able to have tough conversations with my own parents and to help expand their own knowledge as it is a two-way street between a parent and a child and child and a teacher to figure out what it is that our world looks like um I personally have read push and it was a book that was really eye openening to me and later on in my life I would realize was a lot more common of a problem then when I was reading the book that it was uh that it was led to be um I I don't have too much more to say other than just I think it's incredibly important to remember the words of Our Own hoer native author Kurt vonette that he hates to see that Americans are taught to fear some books and some ideas as though they are diseases thank you thank you Miss Patchett Mr kerm hello once again thank you all for your time I'm going to try to keep this as brief as possible that's why I write this stuff down need me to get closer or speak louder okay I'll go ahead and begin everyone is sick and tired of talking about book bands yet here we are again talking about book bands it's like in 2022 when we had two Schoolboard candidates telling us they didn't want a book band but once they were on the board they both file complaints to have two Books banned it's deja vu all over again as Yogi bar once said this complaint isn't from a candidate but like the last one that reached the board it was filed by someone that repeatedly stated online that they have never read the book like the previous complaint their knowledge of its contents seems to come from review sites like book looks which counts potty words and offensive paragraphs without any context other than page number that's really weird since the state test for obscenity requires the work to be taken as a whole in fact it states that the average person applying contemporary Community standards must find that the dominant theme of the matter or performance taken as a whole appeals to the prent interest in sex there alone I would take pause considering the story of an illiterate 16-year-old raped by her father beaten by her mother and ignored by the authorities as appealing to prent interest in six is either ludicrous or itself obscene it's the exact opposite of grooming in fact the dominant theme is Liberation through education we follow her journey of education and Enlightenment as she learns to write about her life and how to make it her own she is a victim while she remains ignorant but through education she gains autonomy and freedom and once again that is what we really need to be discussing here today willful ignorance in law willful ignorance is when a person seeks to avoid civil or Criminal liability for a wrongful act by intentionally keeping themselves unaware of facts that would uh render them liable or implicated the person that filed this complaint chose to maintain their own uninformed opinion rather than educate themselves they chose to listen to the misinformation and rhetoric that upheld their preconceived ideas then they chose to force their illiterate views on the rest of the community making us the responsible adults in the room the state law took Effect one year ago and the new policy was adopted last December but less than 6 months later we have new Schoolboard candidates asking for further compromises while ignoring questions about book bands like the person that file filed this complaint they seem deliberately naive of what has transpired over the last two years as they Dodge simple questions about book bands their persistent lack of awareness almost guarantees that we will be discussing more book bands for the foreseeable future while they talk about the reading ability of our students perhaps they could display some of the their own before putting the rest of us through another exhibition of stubborn stupidity we are all quite sick of that thank you Mr key okay that is the end of our public comments for tonight next on the agenda Dr Phillips thank you Mrs won at this time we request request approve approval of the minutes of the regular school board meeting from June 10th of 2024 I move that we approve the minutes of the regular school board meeting as presented by Dr Phillips second thank you Mr GMS and Mr Schultz all those in favor of approve oh any discussion or questions from the team okay okay all those in favor of approving minutes from school board meeting on June 10th please say I I all those oppos say nay motion passes thank you under new business this evening we have the uh normal consent agenda of supplemental contracts field trips and professional leaves as well as school fundraisers and the claims and payroll for the time period uh are reflected on the screen in front of you the um I did note that the pre-run report includes the uh semiannual de debt payments and so the larger amount for that pre-run is because we pay those debt payments before June 30th and then we have some additional um not uh recurring items for you two resolutions related to the 2024 lease rental bonds those are a resolution determining the need for the projects and a resolution improving the form of the lease if these seem repetitive to you it's because You' also approved these as part of the larger project but again each year as we issue the these bonds we will have to go back and and um and request approval for those again we also have a permission to terminate the agreement uh with Neola to manage our board policy uh platform as well as update us annually that's letter e letter F is a replacement for that by engaging with an Indiana based Law Firm church church H and antrum to do a comprehensive policy review of all of our policies over the next approximately year and a half uh resulting in a new policy simplified policy structure that's easy for the public and for others to uh process and read the cost for that total review is about $116,000 over that two-year period and um and then church would also as new legislation is passed by the state and at the federal level would bring us our um Regular updates for any policy revisions that will result in somewhere between 10 and 20 new policies being not new policies I apologize policies being reviewed and approved each meeting for the next year and a half or so we'll go over that process at the next board meeting in some detail letter e is uh just the receipt of the CR Foundation giving us funding to as a pass through organization to fund family access to online Mental Health Resources uh at the website parent [Music] guu.vn grant for two years $45,000 for each year of access and that covers 100% of the cost for that period so I have a question I I've got three E I think uh resolution for lease Bond I have as e and you should permission to terminate as e and the approval of CR as e on our agenda they're correct our agenda thank you that's my mistake on the slide deck do we want to just go off the agenda please use the agenda D is claims and payroll e is the lease rental Bond resolutions f is is terminating Neola G is the church Church Hill and ANM engagement and then that makes H H the CR Grant approval perfect copy and paste sometimes comes back to BU good new it's like we got a new superintendent or something so we request approval of the new business items 8A through 8h it it doesn't matter to me how you do this you can pull it out or not but to be consistent with what I've done in the past because I don't agree we need a new elementary school you can either pull e out or I'll vote no for everything doesn't matter to me which way you do it I just break you out okay okay so can you make a motion for uh make a motion for that if you wouldn't mind or just approval a motion to approve a through D and F through I'd like to move to approve uh items a through D and FG and H y thank you Mr major do have a second second thank you Mr Schultz all those uh any discussion on a through D or F through H I've got a couple quick questions uh in regards to policy Dr Phillips so so again kind of the rough goal to get transitioned over to the new is the end of calendar year 25 correct correct okay and and so the the swap from Neola over to church church HD and antrum I I know there's you know a decent amount up front but once that transition is complete how does that yearly update how does that compare to what nea's cost was on a year yearly basis it's a little bit lower of a cost and they also they they because they're Indiana based the timing of those will follow when Indiana passes legislation as opposed to a broader National pattern so they'll wait until the legislative session is over wait until all of the Regulatory Agencies have done their review and then come to us with an update so the timing is better and the cost is a little lower and again it's my understanding I think you know this will streamline things and eliminate a lot of redundancies as well correct correct the the example that they provide when we talked to them the first time was the anti-harassment and anti-discrimination policy which is currently in somewhere between 12 and 14 Neola policies and it'll be replaced by one policy called the anti-harassment and anti-discrimination policy so simplification as opposed to duplication and complexity thank you so I think it's fair to say we're going to see a lot more policies because we're we're spring cleaning or restructuring as as it were if if this gets approved but after in the end there'll be fewer number of policies but we will spend a significant amount of time on them in the next year and a half or so okay thank you okay I have a motion and a second for items 8 a through D and F through H all those in favor please say I I I all those opposed please say nay motion passes 70 and I would like to make a motion that we approve item 8 thank you Mr nelan second thank you Mr Bryant any discussion on item AE Dr Phillips well the terms of Agreements are they already made public online through the board docs as well for this lease all of the documents for this evening are online and accessible and then the ones for the it'll be the uh August 19th meeting is the next steps and those will also be on there early for review thank you Dr Phillips okay all those in favor of approving item 8 e resolution for the 2024 lease Bond rental please say I I I all those opposed please say nay nay thank you vote passes 61 thank you and if you haven't had a chance to hear her speak well no she came to the board meeting if everyone was here so for the first time tonight the HR recommendations will come from Dr stal Bal yes thank you thank you president Welden Dr Phillips and members of the board of school trustees the 24 Human Resources recommendations for this retirement 10 resignations 12 appointments and one leave of absence I request that you please approve the Personnel recommendations as presented in the board packet I move that we approve the human resource recommendations as presented second thank you Mr Schultz and Mr major all those in favor please say I I I all those oppos say n motion CES passes can't talk do we have any additional additional at this time okay thank you okay board input and review I'll start with the other side Mr Bryant would you say anything to close this out tonight I like this new setup I do uh I get to see everybody D other than that I am nothing thank you okay yeah I want to congratulate uh the track and field and tennis stars that we have both Carris and Katherine and their state participation in Championship runs I wanted to congratulate Dr Phillips and Dr stabal in supporting their first board meeting tonight I wanted to offer some hope that uh every everybody is enjoying their summer so far and uh just remind them that school will be back in session before we know it and uh make sure everybody keeps having fun out there and in light of the events recently I wanted to just pray for the safety of all political candidates in the coming election cycle may they be washed over in their travels and in speaking events and may people find a way to use uh to not use violence and to use their voice Mr shenon um like uh Mr major Mr Brian I'd like to congratulate our student athletes that we recognized tonight the achievements are really pretty amazing um appreciate all the work that went into making the board Do's platform transition occur for this meeting and going forward I think it'll be a big Improvement um appreciate the work that went into improving the student enrollment process uh that that seems like a large uh change for the better and then uh last but not least I'd like to uh congratulate thank applaud all those folks that are involved in the work uh in Vision 2030 uh the new school buildings the new classrooms uh the new spaces for Education uh the design work that they're a part of I think will really make a big difference for us in the years to come so thank them all thank you Mr sen um um similarly I I say this at work all the time continuous Improvement beats delayed Perfection any day like to move things a little by little and there are lots of little improvements that we saw here tonight which I appreciate it's a sign of a healthy organization and we're constantly pushing ourselves so anyway thanks to the team that makes this happen I know Dr Phillips has a good team behind him for all of those things um thank you to the stakeholders that were here and offered took the time to be here tonight and offer public comment much appreciated um also um much appreciation for the CR Foundation grant that was approved um to help bcsc families um in terms of addressing mental health concerns and perhaps arguably now or even more than ever is such a thing needed and then lastly thank you to Dr Phillips for a very smooth and efficient first meeting lots of uh new exciting things I think you know the shift of board docks the the shift the transition in board policy uh the the new enrollment procedure that was presented and then uh yeah to Echo this uh the new configuration here very very good thank you yeah similar sentiment on congratul to the athletes I also want to thank Dr Boseman and all the teams involved on getting Envision 2030 it's a Monumental task to get all these things coordinated and I know it's running like an orchestra right now so doing great um I also want to Echo I like the setup I like the change to board dos I know I've been uh kind of one calling for sharing stuff before we talk so that the folks can give you know educated advice to us and their feedback and I I like the board dos platform and being able to deliver on that and thank the speakers for being respectful and providing input and so that we can make an educated decision I I do have two call outs that I think if we can consider in the future is if we're going to run through policies I I know a lot of our other boards as we were at the isba all of them have policy subcommittees as a member of the board to at least get ahead of some of that so that may be something that we want to consider to run in tandem if we're going to do a mass uh review and then the other one that's it's highly concerning to me is uh the graduation requirements change I'd like to understand how that's going to impact I I'm I'm not got the warm and fuzzies about the changes um honestly so uh if we could figure out what we can do to mitigate the risk that I I'm seeing other school systems call out I think that's good and then also getting ahead of what our risks are for our iearn for third graders and what's the mitigation plan ahead of the Fall enrollment so I think those are the kind of three call outs that I have thank you so I want to Echo the appreciation of the new board setup it is nice to see the people that are that I'm having conversation with um and the board docks I think that's going to be good for us but also good for the public I really appreciate that part to Echo what Logan said um also I think that we can say this publicly congratulations to our board president for being named by the Chamber of Commerce I don't know if I'll get this correct but as as one of the outstanding women in leadership in our community and is welld deserved and finally I have to do a few thank yous so my hike was a mixture of failures and successes I will not dwell on the failures if you want to hear about them you can talk to me but but I do want to thank Nicole Cunningham with the school foundation for for helping a lot to get the word out um I want to thank two North graduates and former students Brian Pierce and Richard Lou Who went with me for the first 5 days and I literally don't think I could have done it without them um I want to thank Dr Brad Kors who is also a former student an optometrist in Town and an East graduate um who not only donated but he's going to donate his time and resources to help Supply eyeglasses to kids that need it I think there are other optometrists that are helping that will help also but I know he's he stepped up to volunteer I want to thank the 90 people who donated and we're actually at $4,900 so I haven't given up yet cuz I if anyone is still interested I have the information here it would be nice to hit 5,000 um to most of the money is going to go towards supplying eyeglasses to kids that need it and also um some will go to help students who um dual credit tuition that that can't afford it um and the the I guess the biggest thank you is to my wife because um I was ready to quit the trail and she said no you can't do that so I couldn't have done it without her so thank you thank you D okay Mr wion could I add a couple of notes in there as well of course so I want to Echo the congratulations to you for being named one of the women in leadership um and also recognize it's been a few weeks ago now but our own Angie Kirkham and Dr Laura hack were named as the women to watch in leadership by the Republic a few weeks ago and we're recognized at a ceremony and then um also I'm waiting for them to tell me stop with the changes already so um you know team thank you for all your support and they just came in a week ago Friday and and I had I actually sent them pictures and said hey I moved the whole room around said let me know what you think and so then they all that to scramble and react to my changes so thanks to them for being patient with us and I'm glad that you um appreciate the setup because they worked hard on it um also want to point out um a new representative in the room with us tonight that you may not have met miss Karen sanduski is sitting over there next to Sher you're very familiar with but you've seen Karen's name on a lot of emails lately but she's backing up Sherry and helping with a lot of these projects including the policy work so you'll see a lot more of her so thank you Karen for coming this evening and then the last thing I just want to note that the um when you drive around in the summer here you know we had lots of summer school activities happen when you drive around our community in the summer there are students and staff members everywhere in this community with the exception of the one week when the whole place disappears on moratorium week everywhere in this community working hard um you know Mr Sloter you see his kids everywhere running out there in the in in town um but I'll I'll point out a new program that was in place only for its second year this Summer that had a hundred students up at I and several of our staff members worked volunteering and working for them in this I Civics camp that just had kids learning how to engage in your community you know our last uh of the core values up there around being civic-minded citizens hundred of our kids were up there with with a lot of adults helping them learn that so um just want to call that one out it's a special thing that happened just the second year this year and um that's at no cost to students as well so there was it was a great Camp to see next year I'll send out the note because they do a showcase at the end where they show off the work that they did and I'll send it to the board next year so you can make sure and get that on your calendars thank you Dr Phillips oh and August 7th is the first day of school kids so everyone watching it home August 7th is the first day for students we can't have this meeting and not point that out right that is true that is true okay upcoming meetings in addition to the first day of school we have our regular board meeting um in this room on August 5th at 6:30 p.m.

thank you everyone thank you for those that join us virtually we appreciate your support thank you for engaging and please uh reach to any of us for any questions or clarifications have a great night Tam

to noon at asigo East High School proceeds will benefit the athletic training program at the two high schools visit the district website for more information that would be me two great learning opportunities are quickly approaching parent University will begin on this Saturday this new free program provides learning sessions to empower caregivers teach them about various topics and skills and connect them to Community Resources so they are the best equipped to support their students education Journey registration is required visit the district website to sign up today the program will run from 9:00 a.m. to 1:00 p.m.

the parksite elementary ribbon cutting is at 3:30 p.m. on the same day um so that's open to the public anybody come in and see um our first big Renovations uh executive sessions that's for board members only um in between those two items so at 5:15 um board board members will we need need to be back here um for an executive session and then we have a public work session on August 19th to go through some of the more more details Dr Boseman mentioned on Invision 2030 projects busy August okay nothing else meeting adjourn thank you

at plank Junior High meals and child care are provided and hopefully I will see many of you there Saturday um also beginning on July 22nd all 1 through 8th grade school district or 308 students May participate in free steam camps offered at Wolf's Crossing and bed naric presented by Ready Set code participants can pick the two courses that interest them visit our district website or Facebook page for more information and finally but wait there's more um start strong 24 uh we are so appreciative of the Kanas and Community cares as they once again collect donations and fill backpacks with school supplies for District 308 students those who can help with purchasing Don purchasing donation and or packing backpacks can find information on the link on our District's Facebook page registration for assistance can also be found there we appreciate this great Community effort so just so everyone is aware the date for the backpack and school supply pickup is July 27th it will be at Old Trower and you do need to register before and as I said the information can be found at the schools on the school's Facebook page congratulations to and my apologies to Phoenix it's either Goldstein or Goldstein from Migo High School I apologize Phoenix placed third at the national skills USA competition held in Atlanta earning a bronze medal in restaurant service Kristen gurii also attended and participated in the National culinary arts competition both students were state champions in their respective categories good uh several of our alumni are making headlines and this one this one's app propo that I got this one oh and I mean this in a great way so OE Al baseball pitcher Noah Schultz from our uh from my neighborhood played in the MLB Futures game uh as part of the American League Squad drafted with the 26 overall pick in the 20,000 or 2022 uh MLB MLB draft by the Chicago White Sox let me tell you something I was there yesterday it's been work this year Noah please we need help on the South Side the better that is an understatement Noah anyways sorry Schultz you can tell I'm a die hard white sock fan and Schultz is in his second Minor League season he is currently ranked the number 18 Prospect in all of baseball the number one left-handed pitching Prospect yes when he gets there white sock hold on to him and the number two Prospect in the Chicago White Socks farm system by MLB pipeline his career rear minor league stats include a two uh 253 ER and 113 strikeouts across 81.2 innings in 24 games all starts yes white sock you know how to draft yes now please keep congratulations Noah we are excited to watch your career grow and I can only hope that I watch you pitch so many victories on the South Side in coming years [Applause] I don't know how to follow that but some more alumni news another excellent headliner OS Alum Janelle Rogers secured a fourth place finish for Ball State in the NCAA outdoor track and field championships he hethlon for the second year in a row she earned first team All American next week she'll compete in the US Olympic track and field team trials she is one of only three Collegiate athletes with an automatic qualifying standard based on based on her High School the heathan the women's version of the multisport decathlon for men is a track and field event in which each competitor takes part in the same prescribed seven events 100 meter hurdles high jump shot put 200 meter dash long jump Javelin and 800 met run I got tired just reading all of those so best of luck Janelle we are so proud of you and another fantastic story our asgo East Alum Ray J Dennis was signed to the LA Clippers over the past three years with Boise State Toledo and Baylor he has been known as one of the country's most consistent reliable floor generals he will battle now for an open two-way slot throughout the summer league and training camp we are so proud of Ray J and we look forward to seeing his NBA career take off I know a lot of you probably saw him play his career here at asigo East Eugene and I have known him ever since he was really little like and so we we we we we knew him when so we wish him much success you can catch his games on E ESPN and ESPN plus and all those other places over the summer so cheer him on one more me again I'm going to do a redo um so the equity and engagement department is thrilled to announce the Toya prior as our executive director of climate and culture please stand as I shared before she was a principal in School District 204 she brings a wealth of experience in educational leadership and classroom experience from various places and she's going to add such a dynamic perspective to our department with her background and special education which I did mention before and U multilingual Learners so please just give another round of applause for our also military Queen here miss Toya prior thank you so much thank you Dr kelgan I think I I can speak for the board when I say that this District um we task Dr katti with coming in and helping to change our culture and our climate and one of the things that we see here represented tonight is the fact that people want to be here in this District on this team and so we used to be known as a place where people came just to get their training and then they were off to um what what they might have thought were greener pastures but here we are today we're so excited about the fact that people want to come to a place where we're creating great systems for those strong people that we are hiring and as um Dr zmy always says we want to retain and reward and hire good people and I think today you've seen that that's exactly what we're doing so thank you all for and we look forward to all the work that's going to be done and what you're going to produce in this District so thank you hey uh president similton can I can I just Echo something add to that do you mind not at all as an educator um in in another large district and and with with my wife and an educator a neighboring large District it is it is very you know education is very small Community yes yes and trust me there's like what do they call that six degrees to Kevin Bacon it's usually two degrees and you probably can sit here and have a conversation about people you each know and it's nice for me to start Fielding questions from Educators outside of the district who are like hey wait a minute how come they're heading your way so that's been nice um I'm sure some of you if you come and talk to me we'll have conversations about people we both know and and that it'll be fun but yeah it's been reassuring I just wanted to add that piece and I'm apologize thank you no thank you okay we're moving on to agenda item 6.3 is there one 6.2 where are we board comments 7.1 minutes from the previous meeting are you sure wait because we haven't done 6.2 board member comments we have Haven had board member com 6.2 I just wanted to give a a shout out to our grounds people and maintenance people that are working hard over the summer um I live in the Fox Chase area and I often walk P past Fox Chase Elementary School the sidewalks are coming along nice the parking lot's coming along nice so so um while everyone's home and getting some rest and soaking in the sun I know there's lots of hard work being done at those buildings and on our ground so thank you to those departments for their hard work I totally agree Dr Mario our Hunt Club sidewalks are looking very fresh and I know it sounds silly to say but it sure is nice to start your school year uh with those new sidewalks I just want to reiterate that um I'm so incredibly proud of our district um this board brought for and approved to Lacrosse to come to our district it's a very hot sport right now I mean that um liter literally and figuratively it was very warm this morning for the first practice and the coaches had water balloons so that the kids could cool down with water balloons um uh Mr arson is here um he was out there this morning and they did great it is truly a community sport um head coach from Aurora University the women's head coach from Aurora University is is there and she is helping us Christina fried and then Coach Pat um who has our boys lacrosse coach and Coach Miller Our Girls High School uh coach they all three were out there working and running the field this morning with those students and um last week the park district also um working with the school district did a camp and we had a four-year-old uh lacrosse player that was practicing so I don't future Panther I don't know 2060 I don't know I didn't even want to no but it's so exciting to see these beginning uh beginnings of a new sport fresh in our district and I totally encourage there's three more days of Camp it's going to get cooler as the week goes on um to please still sign up for the camp and you don't need a stick they provide them just come and try it it is it's really a lot of fun so I just wanted to thank the board for bringing um a new sport to the district thank you so and I just want to recognize really quick as we head into at least what what for four well not really four of us at least two of us is our second full year second full school year um I just want to acknowledge take a minute and acknowledge everyone and and and thank everyone on on the board the staff and the community for all the support that we've gotten um we know that we have a long way to go to get a lot of things done um as far as uh education wise and Community wise but uh I just want to recognize all the hardwork effort that's gone in in the past year uh we we did get a lot accomplished um starting from hiring Dr katti and and all the way down to the end so I just wanted to say thank you to the community to everyone for all the support that we've gotten and uh onto the next year next year all right moving on to oh I got one sorry uh and I'm sorry I apologizing in advance I'm going to be the the somber one and so like I said sorry in advance but um um it I I I think it's appropo to and I'll explain why and I'll try and get there as quick as I can but uh I think it's aopo to mention um the tension that that we feel right now um the things that are going on and um my brief time off the board and I'm sorry in advance for all of you I'm being this sincerely like I hope I'm not bringing up things that are going to fill anyone with trauma but I remember my time off the board I I took my youngest son to a board meeting as a non-board member um and literally I remember witnessing uh someone attempt to start a a revolution at one of the board meetings that that um some of you all were at and uh one of the things that I noticed as I sat in the crowd and and attempted to um educate and teach my own son about governance and procedures and all of those things were that there were there were elected officials sitting in the crowd silent quiet and um while it you know I know that tensions are high and I know um you know what what's going on and and all of those things I also realized something else we didn't just arrive here all of a sudden and we as Educators many times teach our students please say something please speak up right and so as elected officials I think it's incumbent upon us to be part of the solution in not part of the problem um we need to realize when we talk about heightened rhetoric how long that's actually been now and we need to also realize just how much of our young people's lives that has consumed at this point we as adults I've heard many times talking about returning to a normal tell that to someone who's young and you're talking about history to them you're not talking about something that they have witnessed a great deal whatever that noise is that you're talking about so um I challenge myself I challenge all adults um that um our kids are watching and at the end of the day we do this work because we care about the future we want all of our students all of our kids to Excel and have a better life um and so I apologize for being the somber one but at the same time I I felt it had to be mentioned and reminded that they're watching they're absorbing and they see and they feel so and I think just to State the obvious that violence isn't the answer um we can talk we can work it out we can disagree but violence is never in the answer thank you all right we're moving on to 7.1 the consent agenda can I have a motion to approve the consent agenda please make a motion to approve all items under consent including 8.1 minutes from the Board of Education meeting on June 24th 2024 and June 27 2024 open and close session and 8.2 to acknowledge the foiler requests received by the district second are there any questions on the consent agenda um actually yeah it's actually 7.1 and 7.2 so I it it reads 8.1 8.2 but it's over here so you want me to reread that again yeah let me reread it again sorry it's sorry on the on the motion it says 8.1 8.2 but it's actually 7.1 7.2 so I'll make a motion to approve all items under consent including 7.1 minutes from the Board of Education meeting on June 24th 2024 and June 27th 2024 open and close session in 7.2 to acknowledge the foer requests received by the district sorry about that second okay any questions Mr gate hi Mar hi hi s i Mr i m i motion passes 70 action item 8.1 approval of District administrator contracts can I have a motion please make a motion to approve the district administrator contracts as presented second Mr hi Mr hi hi mrone hi Miss Simon hi Dr Mario I Miss Johnson I motion passes 70 action item 8.2 approval of building administrator contracts can I have a motion please make a motion to approve the building administrator contracts as presented second Mr Gatewood hi Dr Maria hi M Johnson hi Mr R I miss Simon I Mr I miss ven I motion passes 70 action item 8.3 approval of personnel report can I have a motion please make a motion to approve the Personnel report as discussed second Miss men hi Dr Maria hi s hi Mr I Miss Johnson hi Mr hi Mr g i motion passes okay congratulations in light of the weather warnings if people want to leave I think we should we would love for you to stay you're welcome to stay but we understand and uh be safe on your travels yes okay so um we're going to proceed board um we've got 9.1 financial statements any questions regarding 9 taking a no we're not taking a break J Jen Johnson oh where you go she's got oh you all right uh Bor are there any questions about 9.1 financial statements I had a couple of questions us they're they're probably for rapael so since he's not here this evening Miss missil I don't think she's gonna know um the I just had a question um obviously there was some work done with lauderbach and aan um about pecard procedures and which is good news and I just wondered kind of where we are at at with that it's something that was determined when Dr K when he was doing his Clubhouse tours yes Mary Joe and I have might have bent his ear about this and I just wondered where we are with it and have we made some good progress we have made good we have made good progress um we're still in the preliminary stages of it where it needs to be talked through with administrators and cabinet before it goes to the board but we do have a presentation ready oh awesome wonderful and then um out are we Outsourcing tech for meetings did I see just want to discuss that I'm not familiar I I don't what what part of it so the community Forum the board Forum one of the uh superintendent advisory groups it just I wondered it said for professional development as well and I just looked like it was to an outside tech company so I was just wondering what that was about was that innovate K12 it may have been the resources it's it's a they provide research based work so when you saw the student ambassador yeah you know so it's you know what VP consulting services are that's Victor Simon's Consulting work so he presented so he does he's a actually Dr K you want to speak to me sure he did some professional learning for our uh building admin at our last admin Retreat on five Essentials um and based on the positive response from our building admin um we will be doing some coaching um opportunities throughout the next few weeks because five Essentials were just recently made available to our building admin um so he is a current uh local Illinois superintendent with um a significant experience working with five Essentials um so that you'll see him once more we're working currently on a uh again one more contract to help support our building admin in that data and working in conjunction Junction with uh Mrs Parker who awesome and then just my last question I noticed that we took or we a lot of people were involved in Avid this year what what what is that about and what it happens to be on the bill pay but what is the what is the thought behind that yes yes yep so with our um strategic road map one of our foundational practices is in high quality instruction um and in equity and rifle presence so um historically have sent uh teams through title one uh funds to the Avid conference um but we had additional uh desires to build out that connection to high quality really from K12 uh perspective so we were able to use some of our Esser funds um to support not only just teams at our title one uh schools but teams across the district so through the direction of our uh Avid leaders of Ali Anderson and uh Drew munsinger and then also some of our building leaders we we were able to send teams from different buildings so it wasn't just one or two people but actually teams from multiple bu buildings were able to go down and participate in different um not only sessions but different themes based on the identified needs from the building Dr Wall did I miss anything um so I will say the the best part about the conference was the opportunity to collaborate so um there were different lanes that we all went into whether it was District building um and then Educators and then so that was for the first half of the day and the second half they actually gave us our own room in the conference center it was over 80 of us and so we spent um most of the time really um aligning and having conversations about the eight priorities the three foundational practices and and having them start to have conversations around school Improvement as it pertains to Avid um another thing that we're doing um with Avid is is having this alignment and conversation around avot Ron Clark because we also were able to engage in that and cultivating genius because these are strategies that we know are are going to be beneficial especially so from the equity and engagement piece we know Avid academics I know Kristen will be able to speak to that through and through with the College and Career aspect um but another big takeaway that um I don't think that many of them were expecting was this emphasis on student teacher relationships which um highlighted a lot of the work that our that our babies are already doing so um people were excited to see that connection and so we are going to be strategically working to make alignments on those strategies and tools so that we can start embedding that work districtwide it was uh when the pictures posted all across the district it was interesting you say collaboration because a lot of people that would not normally be together had the opportunity to be together and so I love that you were able to collaborate across buildings levels grades all everything so just wondered yeah and appreciate Dr katti the fact that we have task you with develop um staff development as one of our areas of focus and it's important that we are starting to bring back that development that was so needed for our teachers in order for them to be excellent and our students to be excellent so going to that conference we s we we wholeheartedly support it because it's something that had not been happening in the past so I'm I'm happy to see it back thank you thank you board next we have uh student information system support Dr Kade um so as we talked about last year um we did onboard a new student information system uh Power School as we worked on phase one throughout this year we are ready to move to phase two which is really in conjunction with our priority areas about building stronger Data Systems the two areas that we saw the greatest challenge not only from the school level but also from the district level was on attendance monitoring and Report creating so the student information team um went across forums called different districts um looked not only in Illinois but out of Illinois and their recommendation is a contract through MBA um it is highly recommended um we have some testimonials from some Illinois districts um in the information that we provided to you um what this will do is not only provide some more functionality from our staff and admin but then also our parents um so we are looking for increased monitoring and Reporting with attendance and then also report creation um we wanted to bring this um because the contract size but as you can see from the quote there's a significant decrease in cost um so the larger cost for year one is really implementation and then we will move into a maintenance um so if we um are approved to move forward with this contract we will on board at the beginning of August and then move to providing our staff admin and parents the updates related to The increased functionality and from your understanding this is a unique plugin correct within the power school suep correct so this is within power school when we were trying to address some of the missing gaps what emerged from your analysis was that there was a plug-in that could align right with power school um and having worked with P School in Prior districts um and in fact there was a meeting last week with somebody that um Power School is such a um you could call almost like a monopoly on kind of the tech Market in its own way that it's hard to find products that can align with it and so when we can find Solutions there's not much programming you can do to fix a system to be unique to you you really have to find plugins or you have to find extensions of the service so so thank you questions for Dr K Kade it's coming tonight for information who's going to feel the these enhancements the most is this like secretarial staff is it I would I would anticipate um it'll be secretarial and admin okay um the functionality for teachers um other staff and parents are ease of use um so what we've seen is uh through email through attendance reporting so it will hopefully um just streamline the experience for um teachers and parents but then in terms of the speed of which or ease of which we're able to not only kind of change and alter and verify attend but then also pull data um in our tier system is really based on chronic absentee and chronic treny so it'll uh those two groups both the secretaries and the admin are really who uh bear a lot of those responsibilities at the building level okay thank you I have a couple of questions I'm the broken record always but why we didn't go out for three bids for this so it is unique it's not a it's a it's it's a Tech solution um so um like this past year our first in essence plug-in uh was through PCSB that's actually where your like report card for um our students come from so we started with what we um considered phase one which was our Baseline implementation phase two then we're going on to reports and additional functionality so when they again went across forums uh contacted multiple companies this was the one that um had the most ease of use the most longevity with districts that are power school users um and came the highest highly recommended um so they met with um this company uh watched videos uh called districts so this was the the recommendation and then I I understand The Upfront cost what I didn't understand is what we're going to pay annually so that is listed kind of um underneath and is it like um why I keep getting kied out so moving forward in terms of year two so the recurring cost for the attendance monitoring would just be the $5,250 cost and then for the um report Creator it would be the $88,500 cost so those two costs together are going to be our annual significant decrease in cost okay yep and then this but this could eventually phase out if this doesn't something else becomes better or I mean we will continue to monitor but this this particular um uh company and set of plugins have been the long one of the longer standings that we have seen thank you Dr K all right thank you Dr Kade um next I know uh you're bringing to us Dr Kade um an update regarding the school Improvement planning process uh we're also joined this evening by uh yes so we are joined this evening um by both um uh principal Phil Murray from longbach and principal Toya Jones from Boulder Hill um so last year yes thank you so much for being here with us so um based on our school year 23 data um Boulder Hill was identified as a uh tier three targeted School based on their children with disabilities um data and then Long Beach was identified as a comprehensive school um also based on their children with disabilities data um throughout the last school year um both of the schools have been working um not only amongst themselves and with um Illinois uh state board of education but also with dedicated teams within their building uh to create a school Improvement team and a school Improvement plan so we were given um Title One School Improvement funds just for planning but now for school year 2425 we're moving M into year one implementation so the state has awarded us additional funds um so through the work from their teams and additional um uh Phil and Long Beach were able to uh receive a comprehensive needs assessment through the services of air um both Boulder Hill and Long Beach have written School Improvement plans um to not only address um School Improvement within their building but then specifically within children with disabilities so what we are doing in order to access these funds for direct supports for our students are bringing for you for information tonight the school Improvement plans written by their teams and then we would be looking to uh bring those plans back for action on August 5th and then as I mentioned both Phil and toy are here if you have any specific questions related to their plans the only thing that was left blank on that was the program administrator and the district rep did we hire someone just recently that will fill those roles so we have been um hiring program administrators um administr forra okay and yes that's was H this evening all right so yes I had a feeling looking at the agenda but I didn't want to make any assumptions just because that's obviously really important assigning accountability to any type of plans is especially School Improvement is really important absolutely and throughout the year um we have had Representatives um both from the district level and the school level on focus on uh special ed in addition to members of the school staff as they um really just spent their time um looking at their data um going through needs assessments going through self- evaluations and writing their plans thank you can you come to can can we give her a mic thanks sorry we just want to make sure we hear from you Toya did we did work with the the program administrator that was with our building and our team so we did have have some of that representation uh it's just we need to transition to a new person since that program administrator has moved on to a different location wonderful thank you Mrs Jones okay all right moving on to 10.1 action item approval of bills for payment can I have a motion please make a motion to authorize the payment of bills in the amount of 4,734 2675 as presented second Miss iio hi mrone hi Miss Simon hi Mr Gatewood hi Miss Johnson I Mr fer I motion passes 70 action item 10.2 approval of resolution authorizing Franc Law Firm can I have a motion please wait oh sorry is that something else on the yeah agenda it's not the right oh I don't have it I don't have it oh hold on let me look let me look here for the yeah it's approve the resolution authorizing intervention by Franc Law Firm on behalf of the district with the property tax appeal board I don't know oh there's just additional language that's not on the agenda that's fine I need thank you did you did you ask for the motion you no I don't think we okay did we did we you moot did you motion you already read it okay and you second it okay no no that's fine I just want to make sure I was job pays me the same the whole motion well the that I mean that's all I had on this paper but now I'm reading it off the off you so read the motion you want to read it again no no I can do it uh just yeah I'll make a motion to approve the resolution authorizing intervention by franic law firm on behalf of the district with the property tax appeal Board second Dr Mar i m Johnson I Mr hi Mr Mr Gatewood I Miss V I miss I motion passes 70 action item 11.1 we don't need that now yay um can I have a um action item 11.2 no no where are we oh yeah yeah you want me to make that motion can I have a motion to adjourn make a motion to adjourn all in favor