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least till Ruben gets here he had an appointment he'll be here about 15 minutes he's close by he's close uh Juan W Kathleen Vance Elm gaswood he your mics are on please Sylvia Hendrick your mic are anary Stevens thank you Mr Dan we do have a Corum this evening we'll continue with tonight's uh meeting and agenda number three is our routine business number is letter a is the approval of July 16 2024 board meeting Retreat agenda without objection a motion to approve is there second second by Miss Kathleen Vance all those in favor m m uh majority approved um we'll move on number four is our information items letter A to site presentations from primary and intermediate miss uh Jennifer Enriquez all right good evening board president buendia governing board members um so I am going to start with our three-year plan I like to call it a continuous Improvement plan because I believe that we're continuous excuse me continuously improving from year to year um our mission statement is we Empower our children to have a strong cultural identity to conquer challenges and contribute to their communities and their journey of life our vision statement is all our children all our children will be given the foundational skills to become College and Career ready and embrace their hook so I'm going to start with some data um this was our attendance data for the 23 24 school year um we had some hiccups along the way we did have a few um months where there were some grade levels that had the 90% um or better attendance and then schoolwide we ended the school year at 85% not exactly hitting our district goal of 90% but we've met this um summer with our office team to see how we can ensure that students are coming to school every day and and that our numers I believe he said it was part A of primary in your binder did you find it I'm looking okay I was that intered so if you look at the yellow tab it should say primary part A there you go all right um so again that's the attendance data we again we didn't finish at 90% um we're hoping this year that we will increase it to that 90% um here is our second grade Benchmark data um we did the graph so that you can see the comparison from the pre the mid and the post so if we look at second grade ELA we decreased that the not proficient from 45% to 10% um and then the second grade math we also decreased the 36% of not proficient to 11% and that's what we really wanted to see our next um goal is to ensure that the minimally proficient is also decreasing whereas the uh proficient and highly proficient are increasing our third grade Benchmark data again in all in both Ela and math we did decrease the not proficient um in ela from 61% to 32% and um in math 77% to 23% uh the next slide is our aasa data um Allison put the comp comparison for us from 2022 2023 and 2024 so if we look at third grade math we went from minimally the minimally proficient from 89 to 57% we increased our proficiency from 1% to 11% and are highly proficient from 0 to 1% in ela we decreased our minimally proficient from 91 to 73% we increased the proficiency from 5 to 14 and we increased our highly proficient from 0 to 5% um we were a bit worried when we we had this test because this cohort this year are the covid kids that started online in kindergarten so to see that they are making those gains is an indicator to us that we are doing something right obviously it's not as high as where we wanted to be but we are making those gains and we're making sure we're celebrating that with the teachers um so moving into our goals for the year our first goal is we will increase math proficiency by 25% by utilizing assessments and benchmarks aligned to standards in order to accurately predict assessment results for Kinder through third um we listed our action steps that we are going to be utilizing this is also in ours up and we're going to be presenting this to to our staff on Friday um so our first action step is aligned to the essential components there in the second column um each grade level team will meet to analyze student performance on assessments aligned to learning objectives and identify the areas of strengths or Improvement our timeline for this is going to be weekly or bi-weekly depending on the length of the unit or standard taught throughout the year um myself and Miss Pablo and our SFA facilitator will be person responsible for that along with our grade level leads um our second action step is to identify specific math instructional practices align aligned to the essential standards um we're going to be doing that through our weekly PLC meetings our professional development that occurs monthly and weekly lesson plans we're going to conduct classroom observations to observe teachers instructional strategies and how well they align with the instructional outcomes that will happen weekly starting in August and through weekly lesson plans and then we are going to determine the effectiveness of the school schedule to positively impact student learning and we have already done that we revised our master schedule this year we're still going to teach by content in grades 1 through three but we're going to attempt a block schedule for our students um I know they're young but last year we said the same thing when we had the content teachers and they did extremely well with it um goal number two will will be to increase language arts proficiency by 25% by having a common understanding of what students know and will be able to do um understanding Beyond textbooks and using it with Fidelity our action step our first action step for that one is to monitor SFA to ensure implementation with Fidelity by weekly walkthroughs and documenting areas for improvement we want to individualize PD um so that we can focus on what teachers need we want to have our professional learning communities meet weekly to collaborate to review data could include but not limited to student work exit tickets Etc and improve instructional practices our professional learning development calendar will incorporate models of instruction SFA Beyond textbooks Coop Cooperative learning structures language and culture and data analysis and then we want to integrate engaging activities that connect to the learning objective um the time line for a ma or all of those are weekly throughout the school year and again the school leadership which consists of myself um Miss Pablo and our grade level leads will be persons responsible for that we added a third goal of attendance being that we did not meet our mark this past year so our chronic absenteeism rate was 57% and that was actually for the year 23 I believe we haven't received the rate for 2024 um so we're going to utilize the 57% we want to decrease that by 25% within the next 25% each year for the next two years so that we are um we've lowered that number excuse me our action step for that is we're going to regularly meet with the attendance committee to review attendance data and create incentives um we're going to have our committee will display data including goal setting to decrease chronic absenteeism and we want to try to come up with the plan to meet with parents and Guardians to develop an individual attendance student action plan versus having them sign an attendance contract so our schoolwide goal and you'll see this on the next part with the models instruction is also to to move um our students from becoming from from from staying at that dependent level type thinking so we want to create independent and collaborative is that one not in there I don't think so no it is oh okay oh it's just the next page sorry um to create independent and collaborative critical thinkers for students to take ownership of their learning and to gain a deeper understanding of what they are learning and we want to empower our teachers with the resources and support needed to engage students in the learning so what it what are we going to use and how are we going to do that so through our curriculum we have Beyond textbooks we have content yags success for all I ready we have adopted at a school level we've implemented a top score writing program um we have professional development and then we've identified eight standards schoolwide that we're going to utilize to support our students um for instruction we're going to use the models of instruction which includes direct instruction guided practice Cooperative learning structures such as SFA Kagan building thinking classrooms in Avid independent practice and you're going to see a lot of checks for understandings not just at the end of the lessons but throughout the lesson uh professional development our retach and enrich block is going to be more focused and our ofc which is our observation feed back cycle the assessments that we'll be utilizing are common formative assessments our quarterly benchmarks our Synergy we moved um from school City to Synergy um uploading and Gathering data from that platform our success for all benchmarks professional development we're going to have data Dives and then again using our observation feedback cycle for assessment do I move on or stop here for questions any questions are there any questions com um your go number three I like the um um parent and guardian devop an individual I think that might be really um advantage in helping you gain that I me get to the goal that you're I think that they need to understand that be there to you know or make some type of accommodation if they're not in order to keep going and you know gain learning yeah well want to see is there something that they need additional support on that they may not feel comfortable or not know that they can come to the school for support that they may need so we want to know too like what can we do to support you individually instead of putting you all in one group and just assuming you're just not doing it but let's not assume and ask like what what can we do to further support or what the parents to yeah thank you um do all of the um classes utilize the Beyond textbooks at your site or do some of the classes not used to be on textbooks so last year was our first year implementing it and um we felt that they didn't get enough time to see what is actually in the platform because there's so many different resources forms documents that they can utilize um so they were kind of picking and choosing uh this past summer we brought in a team to work on okay what is it from Beyond textbooks that your particular grade level needs so we brought two in for each grade level and they created a binder of resources that um includes a pacing calendar just as a quarter rather than seeing it for the whole year let's focus on one quarter and then they put in all the assessments that could be utilized for that they Al looked at what are some communication tools that we can utilize what are some handouts that we can give parents to support whatever is being taught in the classroom um so they created those for their grade level and on Friday they're going to meet with the rest of their team who wasn't here who weren't here so that way they can go over what is included for each quarter so that way we're not looking at the whole year at a glance we're looking at a quarter at a glance to see what is it that our students need to learn for each individual corner uh quarter we also had them do a a report card correlation because we're standard-based so sometimes those standards are just priority standards so you don't really see all the supporting standards so we made sure that they made that document for you know especially if there's new teachers you come in and you're like I don't know exactly what I'm supposed to do but more of like a little guidance for them so that way they can keep adding or taking out but this year um it's going to be mandatory that we're only using Beyond Tech textbooks along with our supplemental resources okay yeah I was just asking that because yesterday um miss kiny and miss Medina done a great presentation on um what they do behind the scenes to make sure that the classes or the teachers don't have to worry about like the scheduling and stuff because of Beyond textbooks and the the assessments that come up and those sorts of things that you just mentioned so I'm really glad that you're going to look focusing more on that too because it's going to help with the data with the testing um and so the third grade is the only ones that get tested right correct with the with State yeah but we as a district do bench we're going to be doing benchmark assessments we had to also look at different ways to assess like our K1 because putting them in front of a computer and having them take an assessment isn't developmentally appropriate um so we've been looking at that very strategically Miss Pablo actually did the kindergarten one because we didn't have a lead for Kinder so she made sure she was incorporating they they still have to do paper and pencil but we also have to teach them those skills um because you know some of them come in and they don't even know how to hold a pencil so we're scaffolding how we're giving those assessments to those students and um I really like the fact that you're going to be looking at that um the modeling for um what they're looking at at the other sites or at the intermediate school and I hopefully we haven't heard from the other uh the secondary but the um the engagement part with the students and collaborating their with their peers and you know just opening their minds and stuff so that's I really like that part so yeah my team um my math team went to a conference two weeks ago called building thinking classrooms where they really focus on that engagement and students working together but also making it a safe space because we've seen that sometimes kids get oh I can't do it so I'm going to kind of sit behind but the strategies they they learned are for building that um and incorporating that student engagement and and for the teacher to kind of back off they still are observing but they're also challenging them on how to think high at a higher level um I took 18 of my staff members to another trading on how to elevate our classroom using all those different type of strategies so we came back with the plan on okay pick two strategies that you learned that you want to incorporate what will be the timeline and then how can we best support you in doing that um Miss Kinsey did go to the building classroom building thinking classrooms with us and she already sent up a follow-up email to my staff offering her additional support on how we can Implement that throughout the year nice yeah with that we were talking about their benchmarks of their meeting with those two areas they want to um achieve is that going to be monitored throughout the year and like how they're improving what they're going to be doing how um I know that's done usually when you do walkthroughs but is what other ways are you going to monitor their progress yeah right um so we didn't want to do it the whole year because things happen classroom management happens behaviors happen um power goes out just different things so we wanted to make sure that we did it um give them a a goal that they can focus on at a quarter um so we miss Pablo and I met and we decided okay you're coaching these teachers I'm coaching these teachers and then we're creating a plan as to when we're going to meet with them so that we can go over the plan that they want to focus on um and we'd like like I said the time frame dates of check-in it's not going to be check in with me now and then check it with me at the end of the year um we want to do it strategically so that we have maybe two to three weeks of time depending on what the need is you know if it's a first year teacher who's struggling with classroom management we want to ensure that we're meeting with that particular individual weekly because we all know if you can't control your classroom there's not a whole lot of learning that's going to be happening um so it's going to be based on years of experience what what kind of uh support they're needing and then we'll go from there on how quickly will be following up but again it's going to be quarterly goals rather than a year goal okay um yesterday we talked about benchmarks and um different things so one of the questions that I think that I had and I stay for today was what will be done to train parents because I know soia brought that up as far as understanding the benchmarks um besides at your parent teacher conference so one of the reasons behind um the calendar this year of incorporating three half days for parent teacher conferences is so that every year in the teacher contract they're required to stay for four additional nights so for the parent teacher conferences since they don't no longer have to stay at night because they're going to be occurring in half days we're going to utilize those for parent nights um so teachers will have to pick okay what do you want to do for a particular night say first grade wants to do a first grade math night um so that way we can bring in parents and show them okay these are the things that your student is learning with the curriculum work that we did um they had to come up with ways on how they're going to communicate with families quarterly or weekly or by-weekly of what are we learning this week what are we learning this quarter some tips on how you can support your child at home um we're also we also have a parent and family involvement committee um last year they start or at tail end of this past year they started with the Bingo kns and they Incorporated the culture into that and we had a huge success with that so we definitely want to continue with that and parents were even saying when are you going to do another one cuz they wanted to come back um so we're trying to make sure that we are within our calendar when teachers come back that we're caling calendaring those dates so that we have those parent family nights you welcome anything Ella I was just going to uh comment on the the goals that um um set up and uh also the attendance you know that I'm glad that you that you're um um going to go through all that process help our kids know can work on their attenders thank you thank you go ahead okay okay so um I spoke a lot about our models of instruction um when we went to elevate well since we started Elevate this past year are they familiar with have you okay um so when we saw the whole becoming a dependent thinker or increasing our dependent thinkers to independent thinkers Miss Pablo and I were like okay we got to get this going so we came back initially after our first meeting and started putting things into place um on how we can build the collaboration with our students how can we build um the engagement with the students and those are just a few pictures as you can see we have um my favorite is this this little one at the bottom where she has her hand here and she really was thinking on what the teacher was explaining and how she can create whatever she was creating on her whiteboard um and if you look at all the pictures all the students are centered around one person or around a group and they're really focused on what they're working so as you do walk through our classrooms this year um you're going to see an increased level of that um so again those are our vision and mission statements at school site level and our district level um so the why for this for our staff is to have so that they know the continuous Improvement um to provide Clarity to offer this as a resource guide a support system and again to build that agency and rigor within the two classrooms um to the right you have the model of instruction that BD has put together and then the two in the middle we really push the cycle of effective instruction with our active instruction our teamwork assessment and celebration um we talk about that all the time and we want to make sure that they have that visual the one at the bottom incorporates so much more with the ofc our monitoring our data um our collaboration assessment and curriculum so I thought these were just two nice Graphics to incorporate what we're trying to to do with our students and staff um so we're going to be going over our direct instruction our guided practice what Cooperative learning structures we have in place our independent practice um our check for understandings and how um not only staff but but we will hold ourselves accountable so for our direct instruction um that's the teach and model piece so you'll see the teacher is the resource it's intentional planning there's specific criteria for what they're teaching and modeling um the teacher will explicitly teach to the standard they'll be predetermined tasks um and this is where we use the backwards planning what are we going to use as an assessment and from there how does that build our lesson um um so that teachers know okay I'm not and it doesn't mean we're strictly teaching to the test but we're also teaching test taking skills because a lot of times we see different types of questions and students don't understand how to answer those questions um the guided practice is that work together piece it's more teacher guided versus teacher-led students are demonstrating their learning students are working together teacher is consist consistently providing feedback and encouragement students work purposefully and cooperatively in groups and then you'll see the productive struggle um and that's what we want to teach kids because they learn by mistakes so it's okay to not get it right but we're hoping that the students can teach each other because sometimes they sit there and listen to a teacher and it might not make sense but they learn better together um The Cooperative learning structures it's a collaborative process students are grouped heterogeneously all students are active participants students demonstrate that Mastery by working together and student is doing the thinking versus the teacher and then you'll see um either learning they're called learning Labs or Learning Centers um so again this is going to be given to the staff um there is a link that teachers can go view in a file for additional resources on what some of these Cooperative learning structures look like we've taught a majority of these within our p PD so when we do PD we do it like we're teaching a classroom so that way they can follow up and say so then we follow up and ask how can you utilize what strategy we just used in your classroom um and then they talk about it in their group so all our PD we try to do what we would do when we're teaching a classroom so that they can get those resources and Implement them into their instruction and then the independent practice um this is where the student are they are mastering the the concept they demonstrate the learn skill it's all student practice teacher just monitoring student is doing the thinking and again we want to see productive struggle because then that lets us it's an indicator for teachers to understand that I did not reach the student what can I do in a retach so that I can better support them next time checks for understanding um it's going to be throughout the lesson the student demonstrates the learn skill it's a range of tier one to three qu tier one to tier three questions pre-plan questioning student is doing the thinking and then it's the peer-to-peer and or independent so again checks for understanding we used to think that it's just at the end of the lesson but we also want teachers to understand that you can do it throughout the lesson it could even happen before to gather that prior knowledge by asking questions completing a kwl chart which is a what do I want to know excuse me what do I want to know um did I do that wrong the W is what do we know sorry what do we know what are we going to learn and what we learn what did we learn um introducing new new vocabulary and Gathering the background knowledge during the lesson they can do a think pair share um Total Physical response thumbs up thumbs down um listen to discussions ask open-ended questions scaffold questions use technology quick WR or whiteboards and then after the lesson exit tickets a debrief questions roam the room students explain their learning written or verbally so for accountability uh when we went to elevate I heard this quote schools grow when people grow um and I felt like that really resonated with us that if we are stuck in one way of teaching or one one way of doing things our school is never going to grow um so for admin we created a we're working on it a continuous Improvement progression plan so that teachers are aware of the check-ins and the goal setting and what we're implementing throughout the school year um we have an Evidence of formative feedback that we're going to be utilizing with our teachers we're going to be using qualitative versus quantitative data our observation feedback cycle and then the formal evaluations um for teachers again observation feedback notes rather than just sitting and saying okay I'm going to do that we want them to take those notes so that we can follow up and and create action steps for them um we'd like them to do self-reflections their lesson plans their data their assessment data and then the qualitative and quantitative data um it's not a trifold I'll have to go back and fix that but that's the quarterly information that I spoke about earlier as how you're going to communicate to families um parents and guardians of what is being learned um and then we are having students be accountable where they're going to have their own data folders where they're tracking their their learning and how they can create goals fors as well and that's going to happen from kinder to third um so we have a rubric by quarter for the expectations um so quarter1 40% of the classrooms will show evidence of models of instruction 100% of the time we're going to increase inrease that to quarter 2 to 50 to 70% for quarter 3 it'll increase to 75 to 89% and then by quarter 4 we should be seeing 90% of classrooms um showing evidence of models of instruction the two sheets of cost this level of thinking we provided to all of them and we'll have to probably refresh it and give them another copy this year on the different types of questions that they can ask ranging from the lower level to the higher level um again with the building thinking classrooms we're going to have thinking tasks where they're problem solving problem solving activities and mental puzzles um you're going to see that implemented in math classes this year and then hopefully by next year we'll implement it into Ela um so you'll see the vertical nonpermanent surfaces we're not going to focus too much on flat whiteboards on the table we're going to have the Whiteboard chart paper on the wall where kids are standing vertically doing the work and I believe that is it um and that was it questions I don't have a question but I I I I reading and looking at some of the the differences in how we're going to try to approach um I think any in any and all of the walkthroughs that I've seen and been a part of that instant feedback or that inst that instance to be able to actually kind of um and I don't know how you how you yourself take our input and then you know apply it but I feel like this is kind of a culmination of all that because I've seen and hear a lot of different things that we talked about at the same time so of course like you said continuously progressing and continuously growing um one of the questions that I had and this is probably to Mr Diaz so I want to POS it to you as well is not only do we have some issues with student attendance but uh staff attendance since since to kind of throw little wrenches in the whole Lo to have you kind of thought on like how and what you're going to do to make sure that you're kind of trying to get ahead of it to some degree or whatever you can do because obviously you can't make people come to and do what they're supposed to do but I think in the sense of what the plan would be if that happens to happen we really haven't discussed at a site level I know we started the conversation with Mr Diaz on I know primary does have the highest um absent rate with staff oh um but we try to look at okay what what is going on with that our kids get sick a lot um and they bring those germs to school therefore our teachers catch whatever they have there are some who it takes it takes from what I've heard 3 to 5 years to build that immunity with our little ones because I know when I first started teaching I was sick all the time you know and then when covid happened now teachers are are iffy about coming to school because everything spreads so quickly so we're constantly reminding our students wash your hands don't touch anything there's been very many times where I touch something and it's wet I don't know what it is so I go wash my hands um a lot of the times they're out is because they truly are sick um and I can't have them come to work if they have a fever and you know then they spread it to one family and then those kids take it home to maybe their their elderly grandparents so I don't I don't know how to resolve that issue I mean we could put incentives behind it I've had teachers where I had to send home because they're burning up in a fever but they don't they know of the sub shortage and they don't want to put that on us I don't know what the right answer is for that I know we've looked at it to see what we could do um but just like with student attendance what are other ways ways that the community can support with that because when we have kids who are dropped three times a year and then they're re-enrolled we already know they're going to be behind yeah so our question is what can our community do to support with that because our hands are are tied if we can't even get the parent to understand how important school is um so I don't know if you have an answer to staff [Music] absenteeism hello presid members of the board um we have made efforts in getting together with some community members um and find ways in how to collaborate to for them to be part of the solution not part of the problem um is going to be an ongoing work um in an ongoing collaboration to be able to do that um definitely that's something that we're going to be looking into and see how we can support as well um I have a comment on that um um I know at one time um there was a purchase that was made for during the co of those um um machines that would clean the classroom like in the at during the night or during after school or whatever I think maybe the possibility would be to start using that again just to be safe um it might be extra but then it might help you know and then also with the masks and stuff we can start um encourag in if there's kids that come to school and they're like that let's put a mask on yeah and some of our teachers some of the things that we can do here at the school also with the reaching out yeah mitigation yes yeah I think if Co taught us anything it it yeah taught us how to try and mitigate some of these things but I agree I mean I and I think what your your thought process is now which I really am encouraged by is more um it's more collaborative it's not just one teacher having to put together their not only their whole year of coursework or what they're going to do but they're sharing it amongst each other to understand you know here's what we're going to teach as a group as a great level um so maybe that helps to mitigate the learning loss if there's a teacher that's not there for x amount of days and someone standing in or however it goes I don't I don't I don't know how how you how you I know you have to manage it somehow but I but I but I don't think we've seen anything that makes me concern I just wanted to know like if you were preparing for however you were going to address that but I think that's a really good suggestion if we have any any other um means especially for our little ones because we know they're going to get sick we know they we know we know every year um and and share those germs amongst each other as well as the teachers um so yeah I guess that would be what I would say is is if we can push out more information as much as possible I know you're going to be meeting with parents and all that um for attendance but also I get a lot of parents ask when can I when should I when should I not send my child to school because I know sometimes they're child is either just not having a good day but you do know they need to be at school but they claim to be sick um so those are always good things to hear when it come from the school like these are the points when when your child should and shouldn't be um but you know just just some roundabout thoughts so that's it anything else I um I do like the Cooperative learning structure and how you go through it with your staff and thinking about and focusing on how they could Implement that in their classroom even for myself as an educator I'm like huh that's interesting I want to learn more about that how do you do that so um I appreciate everything that you do um I think that you you take the time to make sure that your staff is being supported um and also how they can engage with our students so thank you for your efforts thank you I can't take all that credit if I didn't have my AP I probably wouldn't be as far as where we need to be so um I I always had a strong admin team and Katrina does a lot so I mean she's even here to support me today so good job Katrina thank you Miss V um and I too love these pictures it it really shows that they're they're really thinking and wanting to know and to learn and that's good these are the types of pictures that we want to see yeah I mean I know and yesterday we talked about how having fun is is is having fun but it's different in when you're learning something so these pictures demonstrate that part so that's something that we really and when they well when they have had the um tutoring over the summer and they had the Legos and all of that that was amazing they had so much fun doing so I think more of that can be implemented in those types of settings in the schools where they're learning with each other and encouraging each other and then they see the excitement of what they've done so that's I think that's really going to help so I really just want to say thank you for this for your presentation because it for me it's like this new year is is is going to be exciting and then you are working on how to make sure that those things like the like the attendance or the data or whatever is that you're looking at those two to make sure that this coming year they're going to be increasing so thank you thank you go ahead Miss I was going to say um she brought up some really good points when you were talking about um your expectations for 2024 25 was the thinking task I really like like the idea of like the idea of having fun and using puzzles and implementing it into like math concepts I think that's really amazing one of the big things that I like is the vertical whiteboards I think those are something that it teaches students to one work as a team also critically think about things and being comfortable being able to get up and speak in front of everybody because I think those are things um that prepare them for the future um and moving forward and if that can be done across the board yeah and one thing we learned the reason that they are vertical is if you think about it when you're sitting too long especially little ones they get tired they get bored they're checked out checking out whereas if you're vertical now you have the blood flowing and so you're you're still moving but you're focused on what you're doing and yeah we might have some fidgeters but again those are our Kinders and first that we have to teach how to be focused always on yeah no that no I just to circle out of me round out um thank you and again nothing that I have seen or nothing that I've been able to observe as as much as I've tried to be present as possible has ever ever other than been your support U not only from your admin team and everyone else but those that have been really um adamant about trying to lift up the level of you know teaching or rigor whatever it may be for all of our students and I really appreciate that that's um has been and always will be at least what I can see is the vision of that school the foundation and we set we set the bar there and then they go they go on um you mentioned and this is part of your other presentation about the Bingo nights which were so popular like everybody was really excited so I'm really glad that y'all are going to try to circle around and put some things together that'll be really good for the community and and at the same time showcase what you're doing with that's that's um I've never seen it and and I didn't get to ATT 10 at 100 or so maybe more parents we had quite a few yeah and it's funny because the kids were teaching the parents how to say the numbers yeah and a them and they're like no that's not it and they're like I go to class you don't mom so the kids were teaching the parents and the Guardians so that was that was a really good thing to see yeah there's the there's always those what we're doing for the community and how we're engaging and and those are the types of things that that I think we miss when it comes to just taking an interest as a parent or or someone to be present uh goes far away for them goes a long way for them to be like yeah so awesome thank you for everything oh miss syia um so I I am I really apprciate um I guess in the fure of these students as they progress from one gr to they're ready and and and I guess I'm assuming that you're working with like third graders go into fourth GR yeah and that's what the whole focus is they're not and Kinder they're very dependent on the teacher and you see that decrease as they get older so we want to make sure that we're not just hitting third grade but that we're showing them at an early age so that way they know okay I can't depend on my friend or my teacher to do the work for me eventually I'm going to have to do it by myself yeah miss anything Miss are you okay good thank you Miss Enriquez thank you thank you MRI good job okay over to intermediate campus Miss beay Lewis so um I can be loud as they get in the audio set up it is time for your quiz yesterday we spent a lot of time in the system remember this year the Year of structures and one of the things that we going to be looking for is what I'm ready here's what then what so what then what so what we're looking is part of the system is what is that data what is the data telling you telling us so what is the analysis of that data then what are you going to do and part of the system what we're looking for is um what are the needs what are the promising practices that are going to be implemented and what is going to be the accountability part so and what I the test is going to be to pass the test is when I hear you say what is the system in place or what I notice in your system in place is that based on those chunks that we went over yesterday so I want to be take I'm going to be observing you taking notes to see who passes the test what do we get no I can't tell you it's the exit ticket I tried to help okay so this is Indian Oasis intermediate elementary school so I have um at my three-year plan models of instruction and data in one PowerPoint so I didn't separate the two so it's all together was it this one yes you have the one I believe you have the the one from the previous year so that's a old one that you have in your binder so follow the one that is um the pink one yes so um thank you to um Mr Cody and Miss hila and Miss Morales so they went in and changed um lots of it to where um a so it can come from a teacher's point of view of how they can explain it in their words because I mean I I put most of it together but I needed their input as well and so I was like you know I'm sharing this with the staff so like what do you guys how is it going to be more um clear to you as a teacher and so they they came in and they changed a law and made it more clear for them so that it'll be clear for the other teachers so um you know our mission and our vision and so our big thing was um looking at our goals so year one was clearing the land um by creating fun and engaging lessons and so we started that and we were promoting our fluency in reading and math and so now we're building on it so right now we're on year two is building the structures so we have our mission and vision statement our schoolwide Clarity that will um you'll see on the next slide and our community involvement um and our updated scup goals and our walkthrough goals um and using our effective resources and our data and having a continuous Improvement cycle throughout the year so that's our big aha for this year and so we have a big chart that will show you probably mid in the mid of this um PowerPoint and then attendance and then so year three so we want to make sure that we have 80% of our students who will score 70% proficiency on standards and so that's what we're building on for this year and that um students will achieve 90% attendance by school grade teacher and content level and so our schoolwide Clarity is that um creating the models of instruction by having uh aligned lesson plans to Beyond textbooks um we we put unwrapped documents because that's how it's um worded in Beyond textbooks that's how the teachers know it so they changed it um having clear learning targets clear success criteria and that it is student student friendly so the students understand it as well as when visitors come in they understand what it means and having essential questions and explicit instruction having um rigorous questions in the classroom and that so the students the teacher can ask are the students really learning what they're being taught and how will they know that they learned it and so that leads us to our student Clarity is that it is student friendly and that the classroom designed to support student learning is in place by having visual aids and having examples to re reinforce um student understanding because we notice that we can we can teach all day but do the kids really understand it did you even show them did you give them examples did you and we majority of our students are visual Learners so we need visual aids that the students can understand and then as well as when they take it home so they can explain to their parents what they're learning and um making it challenging in the classroom by making sure that they are using um academic conversations uh rigorous sentence stems and questions and that they are collaborating among their groups um all students are going to be placed in four group in groups of four so all the classrooms are going to be set up just like the picture on the corner and so that they are working in teams and we want to make sure that the teachers are listening to what the student students are saying and that's how they can identify the students are learning and then checking for understanding using the engagement strategies from Kagan and Avid throughout the lesson um by making sure that they are reviewing their success criteria to make sure that the students are understanding what they're learning um and using the formative assessments effectively and so I'll show you that later on in the in the PowerPoint of how they're going to use us assessments and making sure that they are using timely feedback and not waiting till like just grading a paper and leaving it in piles for it to be there for months and never give it back so we want to make sure that they are giving effective feedback to the students so they understand why they didn't get it correct and so our s of goals that we have in place oh I went too far no let's see okay um well for the school not sop so for the school district was that 80% Mastery for 70% of our students are better on standards so to accomplish this goal we need to have our scup goals and we want to have PLC meetings twice a week and have our data Dives and make sure that the students I mean the teachers are really having deep conversations on their concerns and the root causes why are the kids not getting it and what are their next steps and what are their interventions that they're going to put in place and making sure that they have effective lessons and so this is a sample of one of the lessons of what the components are in each lesson that they will have and so they will make sure that they have their learning Target their success criteria and then um their strategies that they will be using in the classroom as well as um using Abid and BT because BT is a non-negotiable they will have to use it and so now to our scup goals so math is that Indian O's intermediate Elementary School will increase math proficiency by 25% or higher by utilizing assessment and Benchmark data to effectively increase instructional practice quarterly and then for ELA is that uh we will increase Ela proficiency by 25% or higher by utilizing assessment and Benchmark data to effectively increase instructional practices and intervention for those who have not demonstrated Mastery of the required content or skills so how we're going to do this is making sure that we align the instructional practices using Beyond textbooks increase our engagement strategies and aligning PD to the needs of our students and staff if a teacher is not doing well teaching a particular standard then that's where we come in and we give um effective professional development for them and then as well as um going into the classroom I'm missing one I'm going to come back to that one so we have our walkth through goal that we want to make sure that as admin that we increase the amount uh of walkthroughs by going in the classroom often so in order to make that happen we in our CSI Grant we put that our reading interven interventionist will monitor the student data so that takes away time from myself and Miss Morales my AP so then our reading interventionist can focus on that and our counselor and our Behavior specialist can focus on the behavior part and we're not having to sit in the office and do um investigations unless this if it's severe then that's when we will get involved but all the little things that they will handle that so hopefully our CSI Grant will approve it and we will have those in place so that we are more free to get in the classrooms and then as as well as um utilizing our schoolwide mentor and teacher leads once the CSI Grant is approved and then for we also created an avid goal um that we will consistently Implement Focus note taking in all schoolwide classrooms so this will be based on instructional practices focused on higher level questioning infused by our models of instruction that we will have in place and all this is going to be um not this is the only these are the only teachers that went to Avid over the summer as well as our par professionals because and so it was a big um wide like like learning for that they did for because they they've never gone to any type of like training for instructional strategies and so this was really big for our prayer professionals and they're like oh I could use this and now they understand why we carry our Avid binders and um now I don't sound so crazy when I talk about Avid they understand me now so um they will be um do doing our professional development on what they learned because we were all separated into different sessions and so they are going to bring back what they learned to our professional development so that's that's it's going to be all run by by our staff on professional development for Avid and then our walkthrough accountability we are going to focus on questioning and engagement um and most of it is going to be through our professional development uh what we see in the classroom is what our professional development based off of and our teacher-led PD but our main focus is using higher order level thinking questioning and so there's a sample that is shown on here each binder that the students have it is going to be all colorcoded so they will all have a science level one level two level three question stems already ready for them that they can use in their classroom and so they will have one for every subject and then um engagement our biggest Focus will be using the Kagan and the Avid strategies and as well as SFA and then um that's it on that part let's see now a timeline of the accountability for engagement uh we are we did most of the training already so most of the staff already know how to use Kagan they know how to use average strategies um they know our RCA house systems um but we will be learning Gat now and um more Cooperative learning type strategies with SFA and um so quarter one we want to build on it reteach it making making sure that the lessons are still fun and implementing celebrations a big part is seal that making sure that the students are um felt welcomed in the classroom and that's where the class building and the team building comes in because I feel like we had good attendance last year but in a lot of it was because the kids wanted to be there but it's just trying to get them to be there every day was difficult so um we want to make sure that we have a strong foundation with the class building and the team building and the think pair share that helps a lot with the students to build that their relationships and that they a sense of belonging to our campus and so by quarter 4 we want to make sure that all these are in place the the programs that we're using the SFA the Kagan and um um the the level of questioning and making sure that our students are able to have academic conversations and making sure that they are able to take over a lesson be able to talk with each other and collaborate instead of just the teacher teaching the whole time and so in when you go into a classroom you will see mats similar to what is on the picture on quarter 4 and then there will also be mats for the models of instruction that hopefully when the CSI Grant gets approved we will have those in place and so some of the um strategies that we have to make sure that these things are getting done is um these are just pictures of them but they're already mentioned like BT success for all Kagan and um Avid and then um we want to make sure that we are incorporating culturally relevant lessons um all the pictures are on here that are on here are things that um I myself created and had the teachers use and which aligns to state standards and so we want to try and create more lessons like this that teachers can use and so that the students can see thems in these in the material that we use and understand it so then when they get an assessment or a state test that is not foreign to them they will understand it and so now to our data um there was growth in all grade levels from the pre and the post um um but I feel like uh they the students needed more motivation and more time to monitor their data unfortunately the post test doesn't align with the aasa test um we didn't have much growth on the aasa test and we feel like the root causes were because of um not being prepared for the testing and so we want to make sure that we are monitoring our teaching strategies Effectiveness and so um we have a plan in place of how we're going to do that and making sure that our lessons are aligned to the state standards and making sure that we're coaching the admin are coaching with the with effective teaching strategies and making sure that we are checking for understanding so all the slides that are in here um they are examples of how we're going to make sure that students are learning and so this is the fifth grade um the pre and post there was a lot of growth on here as well but we do want to build on our celebrations and recognitions um with fifth grade we notice a big increase in Vape use and so we feel like this was a big part of of why our students may have not um passed we and it's new to us it's hard to identify when a kid is or has been using Vapes and they they I really don't know like I can assume sometimes by looking at them but I don't know for sure um so but there has been a big increase in Vape use um many call outs with the with our fifth grade team team um due to medical reasons and then um not being prepared for testing and a lot of behavior but the behavior was related to a lot of The Vape use um and a big thing that our teachers feel was that the lessons are not reinforced at home like they learn it in class then they go home and then that's it like so we want to make sure that we build on it we do a review um maybe a cycle of the the standards that they have learned and so we are going to again monitoring monitor our teaching strategies that we've used and make sure that we are following through with what we want the students to learn and the same thing with sixth grade there was Improvement um from the pre and post as seen in the graphs um unfortunately the scores were not as expected what we thought it would we would like it to be on the aasa test and due to a lot of the behavior and VAP use again um and not prepared for the testing so we want to make sure that we're teaching testing strategies so our big push for this coming school year is to make sure that our lesson plans are regularly reviewed and improved based on collaborative feedback using our data so our first step is that we the teachers are going to submit lesson plans they're going to be due on Friday and then during professional development they are going to meet in their teams and they are going to review their lessons and on BT there's there's many resources that you can pick from and we're noticing that teachers are using different resources and not the same resource so they want to so we want to create time in PD so that they can look through the BT resources and see which one is going to be the most effective to use and the best test to use from because they do have a multiple choice test or a response type form test and we want to make sure that they're using both in some form so that the students are able to explain their thinking and that they're still able to use multiple choice but we want to make sure that we give them time during professional development to review those lesson plans make sure they're all on the same page they all have the same strategies that they're going to use and then the next week we're going to hold the teachers accountable by having each team present their data and what worked what were the trends what didn't work and then we will give them feedback so it's not just me or miss Morales telling them what they need to do it's the it's going to be a collaborative feedback to them and it holds the teachers accountable because I know like if you taught something and and I saw all my students didn't pass I would be I would be upset with myself and I would want to go find out what did I do wrong and I would want to fix it and so this is a big way to help get the teachers to be accountable for what they are teaching and so we want want to make sure that this continuous Improvement cycle continues and so we're going to do this every week in the so this is going to be our big push for this year and then um which all that also aligns with our work that we have already created which is from year one using all the resources and making sure that we're reviewing our curriculum map our yags which are BT and then um making sure that we're doing those interventions so we did include an intervention Block in our schedule so that'll help a lot we did experiment with it last year where we paused SFA for a whole month and we did interventions and there was a big Improvement in scores and so we want to make sure we continue that and now to our attendance um we did reach our goals schoolwide we're at 91% so we're very proud of that unfortunately um 30% of our students were chronically absent and which is about which was 79 students out of 255 students who Miss more than 15 days and by state the Arizona State it is 13 to 15% on average and so we're doubling that of how many students are chronic absent and so which also um affects our letter grade it has a big part a big percentage of our letter grade goes to our attendance who is chronically absent and so we want to make sure that we are promoting this with parents this year and making sure that we are reaching out Crystal our parent liaison does a wonderful job of keeping track and calling parents but I think we can step it up by making sure that our teachers and staff are also taking part in that and not just our parent leads on and maybe that that'll help a lot and then we have um incentives in place we put in a proposal to get incentives for our students so fingers crossed it will get approved and but if not we will also come up with other ways to have incentives for our students but this is just one example of of making sure that or encouraging our students to come to school every day and then um and one way of doing that is to make sure that we have Community involvement and family engagement and so um like Miss Enrique said we do want to make sure that we utilize those evenings to create family engagement activities um and overall Teamwork Makes the Dream workor and that is pretty much it thank you Mr appreciate it um one of the things that I was uh appreciative of seen was was and go again like you said you mentioned not not all the best that we wanted to be able to see and observe is when it comes to the State Testing but I was appreciative of of at least all of the context that you guys put together to say okay well here's how or here's what um here's what and here's how we're going to do better or at least try to um just try to um I don't know I don't know and this is just me um I don't know if it if it's appropriate [Music] to I don't want to say appropriate I don't know if it's if it's if it's um more supportive to try and engage some way early on um I know we have an SRO we have individuals who who are kind of more understanding on some of those Concepts than than we are when it comes to drug and alcohol use but vaping or anything else to that degree I don't really see anything that that that would speak to not you know what I mean like preventative measures as opposed to us feeling the actual like repercussions of what of it of it going on in the community um so I don't know if if there has been discussions further with the SRO on what other types of things are we are we are we expected to see when it comes to prevention type of work rather than him coming to put people in C and do whatever he needs to do when it gets to that far gets that far ahead um maybe that's something we can just get from you or from over because I don't know I don't think I've ever heard anything on S uh we did have several workshops during the year for parents uh and one of them was on up substances in vaping um also we can there's always room to grow uh definitely um maximize the support that we have from the counselors and continue to provide those workshops that are going to be preventative and based on a um influence that we have um the office of the Gover Bo and the office of the superintendent to continue to engage with other entities outside because this is going to be a problem that is not only affecting our school system but it's also affecting our community so the more we work together on this one I think the more results we're going to get um and Target those parents uh that need the support um and and it translate to a kids acquire of help as well so it is our commitment that we'll continue to work with our entities um and and organizations within the nation and outside to be able to bring the resources but also find ways in not only how to teach the parents but also how to hold each other accountable yeah no I I agree I'm not saying that that it's not responsibility of the community but what I w't I don't want is to hinder us as a school to say that's the reason that's that's the cause M because obviously all of the students are going to have multiple different reasons but we've already got them in the school this is the school with the highest attendance um I don't want that to be something that we then kind of cut them off at the knees of well you're here but you're alling so now you're not learning that's a little bit where that's a little bit if that helps you to understand what I'm saying when I see that written there then that's what I mean but I think if we're going to have all the kids in school as much as they love to come to this campus I would I would hope that this year is going to be a hold I mean it will be because what I've seen at least what you've been able to as a group not just the principal but the teachers taking ownership of it is definitely some increases and I don't know if maybe that means those weekly or those walkthroughs or those weekly get togethers or collaborative meetings that y'all have um maybe they do you know turn have short-term set goals as opposed to over the year um I appreciate that some campuses have different you know ways that they're doing things but I feel like setting a quarter goal as opposed to a semester or a year goal might give you more time to switch it up you know what I mean before you get to the point where we're at we're at we're at this point where the the scores didn't align with how much students were at school and what they should have been taken away from it mhm but but I'm hopeful I mean like you said there's always room for improvement and I think it's going to be the point where we need to be [Music] more upfront especially as the board about where we are and what we're observing and what we can give you as far as far as feedback and in what needs to happen or what should be happening or or whatever it may be but um hopefully I think even just looking at the data that we collected as um of the students who are coming that have um have The Vaping issues we notice majority are the Walkers and so they're so this little desert right here is a big area that where it happens before they come on our campus and so I'm I'm maybe we can even work with the SRO or somehow have um I guess the police in that area somehow before you know be you know between 715 and 7:30 while they're coming to school I was hoping to be engaging with like parent volunteers or people in the community since that's what we want to lean towards just to say hey we could really use a guys help between 7 and 7:15 before you go to work just stand here and be be a pres they don't really have to do anything my opinion go ahead Mr uh president Mia members of the board this is a good example to exercise uh what we what we learned yesterday um I want to remind us of what are the big goals that we have five big goals that we need to achieve and most of the energy is going to spend there however they will be as part of the tier 2 tier three some students are going to need additional support part of the essential tent to do so um the here's what well based on the data and the observations of the prin um vaping is affecting that's the here's what so what it's what we need to do um go above and beyond and and one of the what we exercised yesterday what we practiced yesterday um this is the time to now ask my principal um and next time we meet to come back with now what is your system in place for this year to prevent and reduce that including increasing uh surveillance for the for the um Sr officer um recruit some volunteers um maybe recruit some of the students um also from the high school that may be a good role models in support but um yesterday I want to I I reinforce that we have five goals that we're going to be um putting our energy um to ensure that we focus um what I don't want is to create so many different goals that is going to separate separate us apart but find where does that fall into our our goals going back we have our five goals that we're going to reach and one of them so a section of the students not the majority of the students are being impacted based on the observations of the principal so let's ask our principle now to put a system in place to reduce it and bring in a prevent and provide the progress um and for us to continue to support and provide additional support um so we can address the students and the the families in need well that was what one of my questions was going to be is in regards to you have the good attendance I I guess I was assuming that because you have good attendance that your data was going to show that um and so and I guess regarding the question that um what you know what is your systems in place in order to get and and and and then hearing about that 79 out of the 200 of the 15 days absence but you know I'm just trying to figure out how that how that um is part of you 90% yeah um so it's some of them are um some of the students where a lot of the students were they would meet the 10day and they get dropped and then they come back and so they know the system they know how it works and then yeah and then um uh if they're not there like if they show up late then all those half days add up to a day and so um we do have multiple students coming in late um which are are Walkers and so um we do have a plan in place that we do want to to decrease it by 20 by 20 students for or or more and we want to make sure that these incentives that we have in place will help in that way and making sure that our counselor and our Behavior specialist are checking in with these students and we do plan on sending out letters to the students who have 15 or more um days that they have been absent to send them out now before this next school year start so that the parents understand that it does affect us as a school and as as their child it affects them academically so we do that has never done before so we want to make sure that we start it now so we are going to be sending those letters out so in case any parent tells you well I think the incentives are good and well and if if because I know that in regards to my granddaughter that's that's what you know excited her about coming to school but then also her increase because she you know she is special ad and she's gotten I mean she's um got so good reports I guess because she's here every day and she wants to continue that so she's here even earlier than when school starts so because she don't like to miss St and she don't like be late so oh yes we've had a lot of parents very upset with us who did not get 100% if they were tardy or they got checked out then the parents would get upset with us because they didn't get perfect attendance and they didn't get an incentive so those are the good um complaints we like getting but um it unfortunately parents don't realize that there's a certain like cut off time of if you pick them up before this certain time then they're considered um absent is that it miss anything else intermediate Miss V so um we're talking about the um systems in place and stuff so for the attendance you talked about the letters that were going to go out prior to um the school year so the parents understand that attendance is important that's one of the things um you're going to do and then the incentives and so um is there anything else and checkins by the counselor and the behavior specialist and then we will also be giving strategies to our teachers and making sure that they are implementing our PBIS strategies so that it creates that um team building collaboration that also helps in the classroom so that they want to be in the classroom every day and those engagement strategies that we have that's what builds that um that accountability for them of wanting to be in the classroom good awesome thank you thank you so um I want to see if you can um provide some information as far as the culturally relevant lesson plans um can you share because I think you did this last year correct the success of that program and have you seen students behaviors change and um growing that sense of pride of who they are um it from the lessons that I've shared with the teachers um the students love them to where the point of where they're stealing our books so which is good because they want to they want to take them home and they want to finish the story and they don't want to wait until all they they continue the story in the class so that's a good thing and um they you could see they're more engaged with the books that we use and they want to participate and they want to give um more examples bringing in from what they know into the classroom and um some of our teachers do really good at um having the te the students bring in what they bringing in their background their their culture into the classroom for example um there was a story about um a rodeo and some of the kids didn't know what a rodeo is and one of our students actually participates in Rodeo so he came in and did a whole presentation about it and so the kids knew what um the materials that are used in a rodeo were and it wasn't by the by the teacher it was by the student and so we wanted so when those are in place the kids feel um more engaged with those activities and they and it feels like you know a sense of like hey I belong here this is this is my school and so um and all all of those are created by myself and since use I'm since I have the background in as a teacher and then still trying to make make sure that it aligns with the state state standards and the asasa test I try and build them both together to make sure that these lessons are in place and um all of my work was also shared with Na and so I don't know if they published it out but I know that but it was shared as well so last week on Friday we did the walkthroughs and we looked at the different facilities um I should have said this when you were up here I was was going to say I think primary does a really great job in in um making sure students understand to take pride in their school and you can see it in comparison to the other campus um because it got remodeled it's beautiful it's Immaculate there was no when we were talking to facilities they were saying like they have no issues of like people wanting to vandalize but when it comes to intermediate secondary there was a lot of things that they were sharing in regards to people destroying things there and they couldn't they couldn't even have mirrors there and but primary has those so then we had a longer discussion of like teaching students about pride and how it's culturally Rel how it's culturally relevant to to make sure that you're taking care of your yard or your house and working hard for that because I think one of the things that um the facility staff were they were frustrated and they were spending money on repairing all these equipment at these different sites when if I was saying that it would be really great to show like look at this is what the primary has this is what you could have if you don't vandalize this or you don't make sure that and how do you trickle that how do you make sure that follows them as they get older now prox is what we learned yesterday so how would you ask that this this so what's system in place yeah what's your system in place to to move forward well um Miss Morales has uh Miss Morales has a plan in place um she has been creating a whole PowerPoint of how to engage the students in taking ownership of the campus and but starting from the teachers to make sure that they know how to teach it to the students so that they are not destroying dust they are not destroying the chairs or writing on things that they're not supposed to be writing on and so we're I mean are there there are a few um students who tend to ruin it for everybody else and so um and we try and make sure that we reinforce that why it needs to be clean or why you shouldn't be um destroying property and so the we do have a lot of students who help every everybody else like and like tell us you know somebody's doing this somebody's doing that like they're messing up the bathroom they'll tell us and because and I tell them I try and tell them you know this is your house this is this is this belongs to you guys but you guys have to keep it that way and sometimes we have to shut down the bathrooms and so all the students will get upset about it and they CU they have to go as a class I'm like well if you you guys can't take care of the bathroom then you don't earn to go by yourself you have to go as a class and so we try and have strategies in place um but miss Morales is creating um some type of reinforcement for this year and to teach it to the staff and then s the staff to teach the students I do understand that their the ultimate goal is for them to learn and to be learning but I know that there are issues that come up with students that you have to address yes and I think one of the biggest things is trying to teach them how it relates to being responsible and I and I think that goes along with uh with our essential 44 that we also have in place that the students make the rules they're the ones that make the videos for each essential rule that we have and a lot of them are common sense rules that we have in place and so um we had the videos last year but I feel like we can build on it and make sure that it is posted throughout the campus we only have it in two places on campus and we're not um really rein we didn't do as well um as we should have to reinforce it and so we we going to be trying to build on that for this year and so we hope that'll help a lot with the the vandalizing of items I don't know I I think it I think a lot of it has to do and I guess at some point somebody can do a research on the mentality how it changes from the primary they're so excited they they like what they do they they they do what they're supposed to do and what they're told to do and then when they get older the mentality they start growing and they start learning what life is about sometimes it's good that and those are the things that I think a lot of kids deal with and just having that understanding and maybe that's something that the um specialist ANS can do some type of emotional learning I was just going to say that that's them how to deal with those type of things so that way they understand that you know they need to protect and and take care of what is theirs you know so this is what I hear and I think you need to really capitalize on utilizing actual individuals here not outside individuals that maybe they don't relate to not saying that they don't relate to them and I know we bring in some EXC excellent presenters and and have assemblies but I I I agree that it just it just seems to be a little bit of a and I think of now when you said you stop class to go to the bathroom what types how long is that and what types of learning loss happens because you had 50 minutes to teach a subject but now you have to go all to take a bathroom break so you're cutting into all of the the learning actual learning time that they might be having or may have been had if we hadn't had to stop and go to the bathroom um but I'm glad to hear that the systems in place at least for Miss Morales to try and work on that but wherever we can be a some help yes and we and we also have an ambassadors group so we have student um ambassad s where if we for example if we don't if if multiple teachers call out and we need support where it comes to supervision um we'll have ambassadors out and they all have their own shirt it says ambassadors on the back of of their shirt and we have them stand around campus and help us monitor the school and so that that helps a lot because they're are the ambassadors are our leaders they're the ones that are usually usually our house leaders and our student council leaders and so they will participate and help with the ambassadors because all the other kids look up to them and so when they see them they won't do things that they're not supposed to be doing and so that helps a lot when we have our ambassadors in place the second thing or at least in along line of what their questioning was was and to Mr Diaz who keeps talking about what systems you have in place is there is is there a system or can the the district support you better with dealing with students that are causing and and do cause disruptions um because if there is a means and that we're not following through or if you feel like there's policy and or things that the district can do to reinforce um because I feel like I I don't like to have students come in and get in trouble and and do all of these things and not be given and given an attempt to hey we've had this discussion we're going to you know do this and do that to make sure you're you're here but I think at some point it starts to again disrupt anything that you're doing as teacher or anything that you're doing in the classroom to have to stop and deal with the child who hasn't doesn't you know isn't isn't there to learn um so I don't know if there's anything that we we've looked at now on whether you're dealing with certain issues or different types of instances that there isn't enough support or enough policy or whatever it may be or guidance or procedure um that can be implemented so you guys are more successful as a campus and not dealing with issues like that all the time thought Mr Diaz oh I need to write so I can you look like you wanted to say something things so yes I do um I do but I need to write U Can I make a comment sure so I know that we are always going to have we have social and emotional needs that our students deal with and there are family issues that impact our students ability to learn and our Focus while they're here but I think um finding ways to understand what's going on in their lives sometimes plays a factor in that because there's so many layers of different things that students deal with if they're not being supported at home and how can we help them be a successful student by Meeting those needs of those students and so connecting them to the social emotional team um even your team leads I think that's are great things but I me there are so many things for example you were talking about the bathroom breaks um that takes away from somebody's ability to focus if they need to use the bathroom and they have to be waiting to go to the bathroom um and it does cause issues as far as like health issues so those you know those are just things that happen so uh I want to make sure that things are being done to make sure that our students emotional needs are being taken care of which I think you guys do a great job at but how can we improve yeah and and I'm hoping with the new cameras that this will help tremendously with the new cameras so that we can get those students who are abusing um you know the use of going to the restroom like CER suppos to and whoever vandalizes the campus and we will be able to utilize the the cameras so we can find those students and instead of everybody having a consequence um but right now our cameras may not always work there's a lot of glitches and they're not as clear so we're hoping that these new cameras that are put in place will help a lot with that want to say something before we um get to Ruben there um you know your campus is always um is I think one of the the best campuses for the community involvement portion because you've had so many um Community um programs come to the school throughout the year and it shows um your campuses are is also one of the best campuses that um that takes Pride in the houses you know that really really go out and and and um show the community what the houses are and and that you know the kids understand that your your um campus is always has always um been at that 90% or above throughout the year most of the entire year compared to the other campuses so some of those those things things are good and so you're finding ways to figure out how the data isn't matching that and so that's good because you have a system in place so I know this coming year it's going to be even better and your grade's going to go up yes okay take it away take it away um and this is part of the Spiral essential 10 essential gold we essential 10 part we have from this baselines the idea and the vision and the goal and the objective to get your success by following our five goals the more we talk about these goals and connect everything to these goals the more we're going to be moving forward and leads toward our success yesterday we mastered two and I think today we going to a little bit more what is the first goal R number two% 90% attendance 90% attendance and 90% parent view what is the last one number five huh engagement who said that engagement engagement engagement and culturally relevant now here are the the next the next ones number four yes uh how we going to supportting challenge what tools are we going to to supportting challenge to change the status quo and the last one this is the specific for the teachers as to [Laughter] the to be able to get from the base to the success we have made a Comm of this strategic plan that this year is about the structures of systems the system it has three steps what are the needs what are the promising practices there was alluded today well let's teach part of one of the ways that we can reinforce goal five by being culturally relevant is let's teach pride in the school is it from the base is it going to get better it's going to help us to get to our main goal which is number one absolutely how what is going to be your system in place let us know you identify the need what are you going to do differently if how you going to know you're going to need that goal so as we continue today and tomorrow it's this is a core of this year and and we need to understand everything that we ask is how is it going to connect from the base and get us to one of these goals so we can reach the most powerful go is it as an organization as partnering as as how much is going to be from um 80% 80% incentives 20% policy so that's a number a key number that we we want to look for everything that we do 80% of what we do 80% of the videos 80% of our report has to do one of these goals and 20% what else 20% is what up everything that we ask anything that we ask is well need but then I want to see the system in place or I would like to see next time we meet share your system in place since you pointed out without that is going to impact um our goal what we cannot do is start now going different directions with different areas or different goals unless they are St and somebody can address for example the social emotional learning is a perfect example can we bring in um if if vaping is one of the needs or one of the problems can social emotional learning address that issue um and I I want to go back in on next month or on a quarterly basis report um so that the social emotional learning as part of the engagement can provide us support but we we so that we don't begin going different directions it's part of the system in place is who is going to be able to take care of it and by by when um that's what we want what that's what the the meat of year two is going to be um as as we building capacity that more we understand it this is a review followup um now you heard what the be call the district how we're going to support from The District in the curriculum instruction and we have the different departments that you will hear from each one of the department that your go but now is how then the big District gos now filter into the side go and you should be able to hear common language and how the we reading the five goals and our main theme that we're going to be focusing is model of instruction of Engagement do you have more Ella you have anything for intermediate I just want to um say that uh Intermediate School to me is um the teachers are very enthus um and teaching I mean and just being there you know they're all so so happy that to be there that I'm glad that they they're teaching our kids know and um but I have a a fifth grade there in my granddaughter great granddaughter and I when I look at the score you know and and I have to get after her I when theying having that um attendance um um trying to get some kind of Prize or something yeah so but I know they didn't make it you know and um but during the summer school I was looking at the the scores you know and um I think they fifth grade did really well when they showed that last four meeting and um and also um um when at one time we met with the new teachers and um and I told I talked with them and I told them that um one thing that I always like for them uh is to let let the parents and Guardians know well ahead of time uh not not at the grading period but let them know before that their child needs this needs help so they don't struggle until the next uh what six weeks wading period and U so that that's what I like to to see you know and not not when they um not to me I mean not late to know to let them let the parents know so they can help them or the teachers can help them more you know I know the teachers are doing all all they all they need to do and know they're all they're all uh working really hard to to help all the kids and all in it and and so I just want to make that comment and know um that um that um the teachers um there in media School U to me that the couple of classrooms that I visited you know that except maybe one child wasn't wasn't um listening so and but uh but otherwise the kids are all um um paying attention to their teacher and uh and also at the elementary school you know there's one teacher that really admired and know how her kids are really really good and I was a second grade teacher and know I was I was really impressed with with her you know how how well that kids behav how really paying attention to her to her um chalkboard um that she was presenting and that's what I like to see you know and have the kids all listen and pay attention to their kids and that's the only way you learn you know and I want to thank all all of you for your presentation and it it's very helpful you know and um and I I still have the the January one here and I kind of comparing it you okay okay thank you okay thank you Mr Gay Lewis much appreciated ready for the quiz you exit ticket sh you guys did great on your exit ticket yesterday um let me give you and and at this point uh with your support we can dismiss our principles the next part is a little review and a little quiz of today um which is uh simply a way to reinforce what we are walking away with it's not really a test but it's more than anything a check for if you're okay we can dismiss our team uh while we do the last part okay thank you ladies drive safely is if we're doing anything that's not on the agenda can't really not do anything on the agenda is part of the primary site presentations primary and intermediate you want to walk away from we can adjourn and then do your do your sure we can and then um can we can I have a motion to adjourn the meeting motion to adjourn motion by Miss anamary Stevens a second all those in favor M perfect you okay are you voting double sorry yes oh thank you all right five in favor it is 7:01 pm.

we are a journ thank you we can

just remember to turn the microphones on please make sure your mics are on uh we're going to go ahead and get started we'll call to order the Wednesday July 17 2024 B Unified School District summer board retreat uh I'll begin with roll call Mr Diaz are you doing roll call yes sir cler EV board members board member an Stevens and board members a board member gwood okay with that we have four present and one absent we do have a quorum continue with this evening's agenda number two is our routine business which should be approval of the agenda but it's not here so um I'll motion to approve the agenda this evening for the board retreat for Wednesday July 17 2024 Mr Diaz you need to make sure that these things are um full and completed please so this should be approval of um agenda I'm sorry I didn't see this one so I didn't cat it but the next one also doesn't have a date and all of the information needed for the agenda to be approved um apologies miss syia seconded the approval of today's agenda um all those in favor oh with that we have for uh in approval of the agenda this evening um motion passes we'll move on number three is our information items tonight letter a is the site presentations from secondary and in accelerate presid members of um the board and members of the community please help me welcome our first presenter um it's going to be our um intern principal constant an um miss an welcome of Bo let's give our hand and let's get started hello president of it okay let's try this again okay good evening board president board members and Mr Diaz supered huh it it will okay okay okay so um our strategic Plan update I'm going to go ahead and start with our presentation so we're going to go ahead and start this is bu bu usd's vision and Mission um this year we will be working on the secondary campus vision and Mission because we've learned that it's really long and it doesn't fulfill our vision and Mission at this time so we are um going back to this vision and Mission um okay so I'm going to go ahead and start with the data as Mr um Diaz likes us to go what is it so what yeah here's what here's what so so what then what okay so here's what we have our aasa data and if you take a look at this data I'm sorry constants um at this point if you don't mind go to your uh uh binder go to day three and is um on day three it's going to be section um part A so day three and then part A there it is but her dat AA data is a little bit okay that's what I was looking for there's two presentations no wait there's one but the ASA data is kind of way back it's out of order yeah yeah I'm sorry you're okay okay I got it we'll just there you go got it you missed you went over your stretch go BC yeah yeah it's out of order we're going to go we're going to do this because following the method of like here's what it just re it was rearranged so all the this should be going in the front yes the data should be in front of the stretch F okay thank you sorry no problem hold on three pages of them right yeah I think they're actually might be more pieces of data okay those three and this one did you guys get data from who was it from our curriculum and instruction people they show them samples of data and what questions to ask based on the data this was the presentation from them so yes but it was U they only selected randomly a few schools for background purpos so they might not have copies of this Mr Diaz um don't know if that it's not in the they don't that's it's not in there no this is the one I was sent to um it's fine but you do have these 3 pieces of data and it's in the link it's if you want to PR them or not but it's in the same link that you have that's canas for I was doing a template placing our template and I want to share with you now go ahead something yeah there's some over there we this is one I have on the link you know if there's extra water yeah are missing do we need a break Mr Das so I can cut the Stream So everybody's not just waiting or are you okay do we need a break so we can cut the stream or you guys what's going on here um cuz otherwise okay eron if you could take us off we'll take a yeah five minute break thank you we printed it yesterday did you add those at a little time these ones are this morning e e e all right we'll call the meeting back to order I turn it back over to miss s thank you um okay so here's what our BSC 7th grade data for aaay um this is actually over a three-year period um you can see in the math department for seventh grade math um our level of proficiency or partially proficiency has kind of stayed the same um we had 94% like we had one proficient in seventh grade math in 2023 and and then you go down to um 7eventh grade ELA and it progresses and you can see the growth and the colors there um I do want to let you know that we are aware of um the reasons for this um seventh grade hasn't had a consistent math teacher in the last three years so that's to be expected when you don't have a certified math teacher in that area as far as seventh grade ELA um our Ela teacher actually started last school year in the middle of the year and you can see that her growth is there compared to like the 2023 year she had a half year with those kiddos and then you go to um seventh grade ELA and there's growth in the difference of partially proficient and proficient we went from 90% Min minimally proficient in 2023 and in 2024 it went down to 75 minimally proficient so there's that growth there and that's what um having a teacher um a consistent teacher does um then we go to grade eight in math and again you see that our students are struggling with the math and in this area again we did not have a certified math teacher at the eth grade level as well um last I'm sorry last year we did have it so last school year we did have a um certified math teacher um it was her first year teaching and that's kind of what it looks like um as far as the work and then you go to your um eighth grade ELA which is at the very bottom we've had a very consistent eighth grade ELA teacher and you can see that by the colors on the wheel um it fluctuates a little wish we had 77% minimally proficient then we go down to 56 and then we're at 69 again and then this is our um a C data this is good information to look at um for juniors um this is the required test and this goes back like if you um followed education before it was as and a um a merit then all that good stuff now it's our Juniors who have to perform for us to um to the state and that first year in 2022 that was our first cohort after covid that had to test that's when we were doing a hybrid and those kiddos came came in and we tested them on a full day and you can see their math scores were 8% were partially proficient then in 2023 it's 9% and the our current um 2024 math ACT scores 80% were Min proficient so we're getting that red we're getting rid of that red and um one good thing about the um 11th grade math is that cohort was the first cohort so 24 was the first cohort who actually had to take the ACT Aspire their ninth grade year for the first time and the difference with Act is It's A time test so from K to a they're taking tests for AA it's not timed they can spend the entire day on it so now when they get to the math test it's 60 Questions and 60 minutes and it's time it's a hard time time's up no more bubbling move on to next section and and so it's building their stamina that we're working on at this level um because our kiddos aren't used to going through five subjects or six subjects in a day and testing um and then the same is seen with that Ela you see that Trend if you look at 2022 we have 3% proficient and then we come up to 2% proficient like let's sorry two 3% partially proficient so that Line's really yellow but we have a bigger yellow line so we're getting better as we're progressing um um that's the what and then just as background information the current seventh grade cohort this one follows them specifically and this is kind of the information as an administrator on campus that's good for me to see in fifth grade in ela these kiddos um had 78 who were minimally proficient 78% of that class was minimally proficient then they get to sixth grade and 82% are minimally proficient so there's a backslide between fifth and sixth on aasa that was the new data I'm sorry that's where that page Mr D is printed for you and then you go to seventh grade and seventh grade's able to bring them back to that lower Red Zone this is the same group of kids in fifth sixth and seventh grade so that's why this data is important it's very different than um with the the previous data I showed you it was showing you three different grade levels three different groups of kiddos this one's showing you one group of kiddos and then we're going to go to them and these are the future eighth graders so when this group if you look in the upper left hand corner as fifth graders we were able to get 5% partially proficient in sixth grade two only 2% were proficient nothing partially proficient and then in seventh grade we have that 5% partially proficient again the same group of kiddos that's the eighth grade cohort um in something like this when we get this data we do look to see what happened to that kiddo in the green did they move schools is it the same kiddo did they backslide all that information but this is our future eighth graders so we can so yeah I'm not there yet we're not on the what's next hold on and then wait I'm sorry I lost my spot well it's it's Ela and math and so looking at this data not the content but the the rigor I guess of the subject you know it goes you know it gets harder every it does get harder every year and that's kind of the issue if we have kiddos who are minimally proficient at the fifth grade standard and then they come and they take to sixth grade they weren't successful in fifth grade so are they going to be successful at sixth grade like and then seventh grade and then eighth grade and then we're looking at Ela um as yeah so this one starts at sixth grade so when these kiddos were in sixth grade we had 1% partially proficient I'm focusing on the positive for this one and then 16% partially proficient in seventh grade we go to Six proficient and 6% partially proficient but when they're in eighth grade we have four that are proficient and 27% who are partially proficient so with this you see that our eighth grade teacher was able to be successful and get some growth right we're getting rid of that red those kiddos are able are getting closer to meeting those State guidelines and those state requirements in ela because that 82% minimally proficient goes down to 69% minimally proficient so there is growth there and then we go to our math um eighth grade eth graders when they were in sixth grade 1% partially proficient in seventh grade we grow them to 4% proficient I'm sorry 1% proficient then we gr row them to 4% proficient then in eighth grade math then it's 2% so it doesn't decrease the kiddos are about the same it's just how it goes okay so and then my last set of data to the um post test this one's good information for us because we do give a pre and post test if you look at the pre post test on the left hand side look how closely aligned it is to the right side we're doing something right with the testing like it's because they take the post test and then the AAS say we don't get the results until June but we give the post test in like May or the end of April we can kind of estimate how good they're going to do and then the same with the yeah in that post test it says not proficient but there is no non proficient in the ASA is that because they don't do a non-proficient that's correct okay so there's 23% so it be a lump something then yes not okay okay yes in um AAA it's only the three colors okay thank you good question and then with math we see that on the post test we had 7.8% who were partially proficient and then aasa we're at 5% and then one more grade then we have eighth grade same information eighth grade ELA post test so they're very close and so this gives us a range kids go either way on it and then the math okay so that's what right here's here it is so what does that mean right we have that information we can see that our kiddos are struggling more in math than Ela but they're struggling um so what are we going um so what now we do have these District initiatives and I'll go forward with telling you and aligning the information um as what we're going to do with the data as we go forward so with these two strict initiatives this is all the good stuff we've been provided all the information we have our stretch goals attendance 90% or better schoolwide 80% of students will show 70% Master on essential standards and that's our stretch goals po poster so at Baba cuber secondary campus we have integrated action plans it's fine I'm sorry I did add this one so I just wanted to align it it's very similar to the other schools whereas we're going to increase math proficiency by 25% and we're going to increase Ela proficiency by 25% and we're going to do targeted professional development just keep that in the back of the Mind as we go forward um Okay so based on that information we know what the kiddos are scoring we know how we need to improve them so how are we going to do that these are our priorities for this school year the big thing we are going to do is look at curriculum what are they learning and how is it going the district we are using Beyond textbooks as a framework for instruction we have our years at a glance years as a guy years at a glance years out of glance which will allow the teachers to see exactly what they're teaching when they're teaching it we have curriculum resources and we have lesson planning so what we're going to do and what our priority is on the secondary campus this year is we are going to ensure that we are able to see what the expectation for the kiddos to learn using Beyond textbooks which is actually um great for compreh um for this framework because it focuses on one standard one standard every week or two depending on how big the standard is there is also an assessment so we can then assess and based on how they test instead of waiting for the end of the year or the quarter to see how many standards they don't understand we can quickly adjust and go ahead and um fix it like not fix it but go back and retach it um to assist them and that's how we're using Beyond textbooks the lesson planning um I'll go the lesson planning we're actually going to be doing um admin team will be following up and checking the teachers so basically um Beyond textbook sends up a calendar it gives us the standard for week one and so all the teachers should be teaching that for that grade level but what we're going to do um that I'm not sure if it's been done before is we're going to follow up and ensure that our teachers are doing it on textbooks was new last year so our teachers were like learning how to like drive it right so this year they're driving it and we're just going to follow up and give them pointers as they're driving along so we're like um don't forget your signal your turn signal and all that good stuff so that's what we're doing this year that's our Focus can you point out um as we build capacity with the board what the numbers represent the numbers on the side oh those were not related to it this is so this is the numbers so on this page you don't have this page I'm sorry this one I added um that's on me so on this one it's the essentials one two and three and you if you look on the new website it's set up a different way than this one is if you look behind you it's one two and three so this aligns to ascensions 1 two and three we're looking at curriculum mapping we're looking at the yag we're doing tier one and then lesson planning and everything I told you about the admin team and I are going over the Ys we're going to make sure it's there we're going to coach as needed we're going to look at the lesson plans um and we have those deadlines the lesson plans are due on Thursday and that gives us time to give them feedback so they're ready on Monday and that's how we're aligning this part that's our first priority our second priority we move into models of instruction um with models of instruction we know High School is a big area and we want to work on elevating that student agency and that student voice we're ready to send off the AR kiddos to the real world we need them to be able to speak up for themselves we want them to be successful in whatever they do unfortunately in whatever you do you kind of have to talk um So based on this if you look at this the models of instructions that big red part elevates at student agency and we are going to go with preparing students for um tools to be successful after high school that's our Avid and then we're going to go to seven learnings because what is seen is culturally relevant um education allows all students to be more successful um in their lives um and so keeping to that keeping himad in the center allows them to be successful so that's what our models of instruction are going to be people around so with the seven learnings learning out ofd doors the classes that can do so will be choosing that method learning in community we can always learn from each other our campus is not the only campus Building those Community Partnerships will allow us to go ahead and learn in Community Learning across Generations inviting who we can into the community into the classroom getting our kiddos to read to the youngers helping them teach because a lot of times you learn more when you're teaching someone so getting across those Generations learning and redefined spaces we all know that being at a book and a table is not the only way to learn so what other places can you learn um learning leadership and advocacy what does that look like again it's that student agency or kiddos need to learn how to speak for the people right our elders are getting older and these kiddos are growing learning indigenous language that's a given when they're rooted and connected to um their ancestors it does them better and then learning indigenous cultural practices we will leave those to the experts on our team and that's why I said not all teachers will be doing all aspects and then Avid this is where the academic component comes in in order to be a successful student we need to be a ble to write inquiry we need to be able to ask questions and be able to answer questions collaboration we need to be able to work together organization and reading and that's just to prepare College and Career Readiness so we're hoping that no we're not hoping using Avid and the Seven learnings we're going to move away from teacher as a director that's that old school learning I know I was taught a lot like that as a kid so um you have the teacher in the front everyone in the back we're going to move away from that our kiddos need to be doing you learn more from doing um so then we're going to move from our teacher as a facilitator our teachers who are there then we're going to move into a consultant and that's going to elevate that student agency so looking back at this diagram again with models of instruction and the Seven learnings the students will learn to be independent collaborative and have rigorous lessons the seven learnings in Avid will be culturally relevant and rigorous um with models of instruction and Avid they'll learn student agency and individual individual determination and then this was just that same idea how is it going to be done and it's just it's just this is for me and miss and our admin team we're going to follow up with the teachers the expectations um are the teachers will be including the seven learnings into their um lesson plans um we will check via lesson plan it's not in the um this one's not in there um we'll be will not be in there um and they'll be required to do one a quarter at least again we don't expect them to do all seven because you can't do all seven I cannot teach the indigenous indigenous language of this area so I wouldn't expect some one else to do it if they hadn't learned um teachers will use Abid wicker strategies and that's going to be the expectation we are going to be starting off with um one area a month until our teachers get really good at it and then all middle school students are going to be um taking an Abid skills class that's the expectation um and that's kind of our what now right we know how our kiddos are performing we know what skills they need and we believe wicker can help us with that so how are we going to do it we're going to go ahead and give all our students seventh and eighth grade a um an Abid class so they can start learning those skills they need to be successful in the classroom and then teachers will use the models of instruction to engage students in learning and that again team and I will be following up with that and this all goes under essential three which is up there lesson plan and tier one instruction then our third priority is going to be a assessment with this one it hits Essentials four five 6 and seven which is the um formative and checks for understanding our tier 2 intervention our spiral and our benchmarks so how often are they checking for understanding in every class every day um District formative assessments will happen according to what is recommended by Beyond textbooks because they are the experts we've seen by their scores Seas will occur for like our elective teachers who don't have the DFAS in the system because there's some classes like digital photography that is not in Beyond textbook so they'll have short cycle assessments then we have our district benchmarks that are done quarterly we also have a universal screener and that's a nice tool because it's tested at the beginning and that one allows us to see what what grade level they're actually reading at what math level they're actually able to perform at um because as you know if I don't know eth grade math it's going to look like I'm minimally proficient the entire year if I do fifth grade math right but this Universal screener can allow us to see if we were able to bring that student from fifth grade math to seventh grade math that's growth and we'll be able to see that and document that with and then our once AE tests are the state testing a essay and just kind of prepare preparing them for the standardized tests and this is done and let's see okay and then our fourth priority is the collaborative systems and these address Essentials 5 n and 10 um the academic supports that we're going to have we have mtss Abid we're going to do the retach and enrich okay this is where I'm going to start moving forward um so with the data that we saw and these priorities what's to be expected all our middle school students as I said will be having an Abid skills class but based on their skills and accepting the reality of their AAS scores we know that they're going to need some reteaching so we have an intervention class as part of their school day so that we can use this data that we get in real time and actually focus on those standards that they need assistance with um and that's where we're going with those academic supports all seventh and eighth grade students we also have a plan for our kidos who need that enrichment so those kiddos who have been successful on those standards who need to go who need an activity that continues to keep their mind going so they just don't learn to like be stagnant and that's what we're going to be doing with them um behavioral supports that we have we um they're going to have the counseling ABCs which is academic behavioral and College and Career when we get a college and career counselor that position is still currently open um and then our instructional supports is that lesson plan review observation and feedback um PLC collaboration and then our professional development is going to be um data analysis so in part of this what we know is sometimes our teachers get busy or they feel like they don't have time so as part of this system because we want to make sure our ret and enrich is done properly they will use some of their PD time to go ahead and look at the data and prepare for the following week's rete time because we're going to give it just as much time if not more and then our instructional tools and our management support what we've seen based on the information that you receive from our Junior ACT scores as well is our students need more assistance in testing and they need to look at the standards so what we're doing this year that's kind of different is we have an ACT prep class that'll be focused on the sophomores they're going to do one semester of math and one semester of English so that they're prepared their junior year because again they take it their junior year so on top of their English and their math they're also going to have an ACT prep class to prepare them because we're not going to forget about our high schoolers um but it's that timing component that they will also learn in there and then it I have a question I don't know if I'm sorry hold on um this type of information shouldn't make me emotional but it does but I just want to say I think want to thank you especially um I think that there's been a lot of discussion that we've had generally at this table that you've been privy to and as far as what I can see can you get closer to the microphone president as far as what I what I can hear right now is that you are Tak taking a very aggressive approach to making sure that these kids are going to be as successful as possible and it it really does make me feel really good um not only as a parent but as what we've seen over the years as a board um I know that it will take time to see but I can't wait to see it be put in action and for them to be to finally fill this response um so thank you first of all 100% for putting together what you have with your team um the other question I have is the universal screener Renaissance has it been used before or is that something that we've we've actually you've seen an action that because that sounds like that'll be I mean why haven't we been if not but go ahead no at the secondary campus after covid um with the last admin team I was with which was you know with missam um we we tired of seeing the red yeah and we wanted a way to see the actual growth they were doing so we did look at a few screeners and we did see like which one will show us where they're at and we started with this one so I believe this is the third year with it um intermediate campus does have actually a similar one because I was privy to being there they also have one but it's not Renaissance okay it's yeah no I just I mean I think as much as again as much as you're tired of the red we're we're tired of the red but from what I gathered the systems that you've put in place again I just cannot wait to see put into action it seems it may not seem I don't know it just felt like that was something to really celebrate with you at this point and encourage and just say thank you above all but um it made me emotional only because there was another thing that I wanted to mention and I don't mean it in any way other than this is what I heard today um I heard someone say when we when we say this is what it's like in the real world we degrade or make it as so what the world they're living in is not as great as that and so I was I had to take that into myself to say okay that's very true because whenever I say well in the real world it's like you're telling them what their world is doesn't equate to that world and so they're not as good and so I'm hopeful we can we can try and get away from from saying that to our kids as much as possible I know we want them to be successful um but I felt like that really hit me and that came from someone uh locally meaning an elder who said you know I I appreciate that you're saying that but when you say that it makes me feel like what I've lived all my life in reality isn't enough or doesn't doesn't meet your level of real um so in in respect to to to those that I think that we have interaction with as a community um I just felt like that was something I wanted to share with you and I'm not trying to make it make it a deal I just felt like that's actually was a really good picture in my head to say that to a child now and call them Lon without calling them Lon um well in the real world this is what you would do um because they do have Real Worlds and for me it was definitely something to take in so so that's all I wanted to share but but ultim itely uh I think you've definitely looked at the what and and I'm excited to see how this is going to be um really impactful on our children especially those heading into uh secondary and with what you've been able to observe here and take there which is all we I think we've pressed for and really wanted so again that that's all that I have for now sorry I got emotional but I did I did anything else uh Mr Anna um I'm really glad you brought that up one because um speaking to people and I it makes me more aware of like what I'm saying so I'm glad you brought that up because I hear myself saying that sometimes still like I'm like oh I'm just going to be more aware of it but I do want to say I really appreciate how you shared the information from students from fifth grade and their progression all the way to 8th grade that was very helpful to see like how they progressed throughout that time and if they regressed at any point and what has been done um I appreciate that I also like the idea of all these things that you have set in place to if students are not quite prepared or have need intervention and how is that going to be done and I love that you set up the ACT prep for the sophomores because that's something that I think a lot of our students have hard time because it's timed the test is not culturally relevant to some of the information you know our students so I think that's really helpful so thank you I thank you for all your efforts I'm I am just as excited as one to see the progress that's going to happen on your campus thank you Miss Miss V um I I also um want thank you for um the presentation and I'm looking forward to seeing all this fall into place and I'm really I'm really glad um that you did do the um like anamarie said the prep but also with the the the um seventh and eighth graders the testing that you're going to be doing to make sure that if they're not at those levels and and um that there's going to be a system in place for you for them to make sure that they get to those levels so that's really good um but on the on the um slides if we can get copies of the ones that we didn't get because that I think is important too to to see as part of your systems in place what you're going to be doing to make sure and um I know that um with the um Beyond textbooks um we had um Miss Medina and Miss kiny come and do a presentation on what they do to make sure to help the teachers um throughout the year so I'm really glad that with math being and and you had mentioned being at the um point that um the intervent the interventionalist intervention yeah Mr Roberts I'm really hoping that that connection right there is going to happen and then move forward and help that um because I think that that is really important um so I'm looking forward to the new year I'm looking forward to to seeing all the changes being made and and and it's good thank you Miss Ella I just want um on the uh priority number three I think that's um that for me that's good where you're going to have every class you know to monit turn the the students and it's very helpful for for our kids and then you check on them in the Monitor and AD just and and um and also um my question is um do you now have Math teachers um we currently have an eighth grade teacher eighth grade math teacher she came last year um so we're hoping that it will go all right because again it was her first year she came in like November so this will be her first full year she is a very eag and so excited to learn and the act like a project she had last year you actually saw on one of the board videos was that math one where the student was describing it that was her assignment for the student at the middle school level so she is going to go off running um as far as for the seventh grade math we actually have that currently um we have an intent to hire out for the person and so we have to wait for their um legal what do you say Ruben the we've been doing uh we have continued to uh collaborate with the University of Sonora and the University of caloa um and the teacher unions um in Sonora uh to recruit teachers um we in one of those recruitments um that I've been driving on the weekends to Sonora in the virtual meetings that we have we came across Mr it's a doctor um arenus um Ooa uh that has been recognized around the world uh for his uh uh contributions in engineering um and Science and Math um he was interviewed snatch firsthand by Miss constant um and he has a tourist visa he came and participated during the teacher induction as he continues to work on the process um he's visiting and and and volunteering his time to be part of the teacher induction so he showing a lot of interest and as a bonus he has two children that will be enrolling in our elementary school so it it keeps getting better and he teaches robotics right now in Mexico so that'll be yes so hopefully sooner than later unfortunately I don't know the the time span we will have a seventh grade math teacher however the system in place to be able to cover that yes we do have someone who will cover long term until then Ella um thank you for your presentation um so I I'm I'm I the areas that I'm hearing is um your models of instruction um actually gone beyond the accountability because your expectations of constant monitoring which is good because I don't think I would have liked to see more of that um before but I think that your um your plans to and you know and then you're you're basing your um models with Essentials why you know how you men them so um and I I appreciate that also that um the cultural relevant see because I think throughout from the from their element Tre through their intermediate you know and then they get to high school and that's prevalent of them to really be part of that to really know who they are you know so I appreciate that um and as she were talking I actually have a junior a s a junior and a senior this year so I was kind of like okay we're quiet and I'm hoping that you'll you know bring them out of their you know and get them more um involved in more um um what do you call it engaged and I think all the students really appreciate would appreciate that too um so I think that's it for now okay Anna soia brought up a point I was going to talk about which was the C cultural relevancy I think that's something that's really important um one of the things that set out for me was the seven learnings that you have in here because it touches on so many different different ways that you can engage students and get them out of the classroom setting but also getting them engaged with the community um and getting connected to culture I think culture plays a huge part of getting our students to get to know who they are and their identity and when somebody has a strong sense of identity they often do a whole lot better than when they do leave um and I think that's been done um I've seen it with my own child um I've seen him grow tremendously from Mr en's support and him providing guidance not only to my child but to the lot of the males that are on campus by providing that cultural relevancy so thank you Miss say the last question I had in regards to this uh the assessments um is there or do you have a system in place to not only make sure that the parents are understanding but that they're also included in all that information because it is very pertinent to them also supporting what we need for them to be able to do as the student as either progressing or has regressed inside of their education so I think that'd be really good to hear or maybe something we can hear back from you the really good thing is everything is actually in Synergy okay the assessments will be in Synergy so in their intervention classes when they take it um The Way Beyond textbooks has it set up is if they're not successful the first time we retach it for a week or two depending on how long that unit is and the concepts and how difficult the concepts are and then they take it again until successful so those will be scores that'll be going in there as well as the um the DFAS have already been uploaded into Synergy so that parents will have that access through parent view as well as the district benchmarks great Mr Diaz and then you guys can go because he's been raising I don't mind waiting um um I want to thank you for your presentation as well and all the time and effort that you have put into it and all the knowledge that you putting together in in one place um I want to thank and acknowledge also the board for the support um the seven learning this is something that we learn about and and and you supported for us to go to visit Ana M in California and Miss was one of the uh ones that also visited so this is thank you for supporting our growth and and to be able to steal like ideas from uh places that are already implementing it second one you have supported um the quality that you see is the quality of planning and time and effort that Miss uh an has put into but I want to thank you for supporting bringing her early that allowed her to collaborate um and she has been uh instrumental and not afraid or taking advantage of the supports on board by tapping into Miss um Miss tinam and and and and um our uh Miss kiny and everybody else that she get gets a hold of um but it is not being afraid of now um being tired of the red and and and taking advantage of the planning um and hopefully you get to see the systems in place and now our job is now to hold each other accountable to supportting challenge and provide the support that she needs to be successful um that's it thank you oh no that's not it um as you integrating the seven learnings and and and and and one of the observations as part of the walkthrough that we conducted if we can integrate also the pride in how to take care of our facility and show the pride in taking the facility uh to integrate it as part of the seven learnings as well that was it okay I completely forgot about that I meant to bring that up with her too but thank you for bringing that up transferred it yeah um Bluetooth one of the things I you brought up Synergy I think it's great that that's being offered but Juan brought up a good point like how are we providing that to parents but also how are we training them to make sure that they understand how to use Synergy right um because it's fine but if parents don't know how to utilize it I think there has to be some kind of training for parents just to get in there syia no I just just to add to you I think Kath Beyond textbook I like that the idea that you had um they were introduced to textbook and now they're going to drive it which means that I'm assuming and this was a question I think we had to to um Kenzie and Medina whether or not it's uh if if everybody's bought into it you know and so I think with your statement and now they're going to drive it and so that that I think you'll find some hoping we'll find you know the red going away slowly but um so Synergy it's it's parent view it's called parent view for you all you as parents you don't know it as Synergy you know it as parent view yeah yeah and so somebody wanted this I have a one of our students as my my um student worker this summer and so she said oh I got my schedule I said you did I said how did you get it and she said oh I looked up up in Synergy I was texting my grandchildren telling her look in synergy your schedules there and send it to me thank you that's share accountability systems in place and share accountability thank you for sharing that yeah because I know you know it's funny because um my daughter was talking to somebody and they said oh they said did because one of my nieces is still trying to get her GED and they asked her did you get your GED yet and she said no I graduated and I told my grand my grandkids are sitting there I said they had no choice and so and they the same I is what my expectation is of them is are do model of instruction yep one second buckle up what are we doing m is it in here yes did you add any nothing tou nothing was touched on this one it was just the data pieces I wanted okay we ready I know we were excited okay so our models of instruction again this is the reason why we're changing our mission look at the secondaries missions on uh um vision and missions on the right hand side it's very wordy it's like a poem um we're going to like I said we're going to work on changing the secondary campus a vision it's a or Mission it's a great Mission but it shouldn't be one that I have to take a deep breath in between to read um so we will be working on that this year and then the vision okay so what are models of instruction a model of instruction is the framework for teachers to plan and teach and it's their guide that focuses on instruction so it lets them know what they're going to be teaching it also allows them to create a deeper learning and Student Center culture so why are we focusing on models of instruction because we want to make sure there's Clarity we want to ensure that everyone knows their expectations we also want to increase that agency and rigor we want the kiddos to have some work they have to do but we also want them to be responsible for it that's the big one right we want them to be responsible for it we want that continuous Improvement we want to increase student voice and their checks for understanding um so for teachers the benefits of this is that provides structures that align to a shared plan so everyone has the same plan and it also empowers teachers to plan and monitor learning tasks for students it engages the students and it empowers students to become self-motivated Learners and prepare them for whatever World they want okay so our instructional expect ation on the secondary campus in order to create teacher Clarity lesson plans will be required um learning targets and success criteria um we also need to be hearing students speaking in the classroom every day um they should be speaking writing or create a response and it need to be based on academic content like it's good for you to be talking about yesterday but we need to be focused on what we're learning in that short amount of time our classes are 49 minutes so we don't have very much time for each content area and so our checks for understanding are going to be frequent clear relevant engaging and non-threatening with our kiddos who don't want to talk we know that they're just afraid to be wrong sometimes right we don't want to be wrong because we don't want to be embarrassed and we don't want to be laughed at that kind of tends to be the trend um as native people we like to laugh and we'll find any reason to laugh and what is it when someone says something wrong you know so in order to avoid that we're going to make those checks for understanding non-threatening they're not always going to be allowed you stand in the center of the class and tell me what your answer is um and they are going to be formative um so with this teacher Clarity what's the point teachers need to make sure that students know what their expectation is in the class today when I go into my math class what am I expected to do by the end of the class um so those those goals need to be clear and then how do they show that they have mastered it if I draw a line on the page does that show that I've mastered multiplication no it doesn't so what do I need to be able to do to prove that I've mastered whatever the lesson is um so that's what our teacher Clarity is about and this is their lesson plans so on this is what our lesson plans look like on the secondary campus and this is just for the teachers to let them know that the learning Target you write here is going to go on your focus board what is that success criteria that goes on the focus board that way the students don't have a question and know their expectations um so what is required again it's just the same thing um but in regards to what else there is the learning Target needs to be written in student friendly language it's not in the teacher language it should be something the student understands um the students need to know what they're going to be able to do it needs to be an I can statement I can multiply two dig two digigit numbers um and it should be observable and measurable and it should focus on whatever that intended learning is for the day and the success criteria specific to the day's lesson so we could be reading The Crucible the there should be a different Target every day the I'm sorry a different success criteria to prove how I understood what was going on that day and that's what that success criteria is um it's focus on concrete learning I know I am successful when I can find two pieces of figurative language in this text it shows what's important quality work um and it allows students to assess themselves as they work so if a kiddo was doing figurative langu language and they only found one piece of figurative language they realize oh I don't know what this is and so then that's what can start asking them and they can start asking those questions and this getting help when they need collaborative strategies this is what creates the student voice on the secondary campus we will be um working as I said using Avid strategies um we have three different levels mild medium and spicy so the spicy one it's not always everyone's favorite thing right so we might be staying in the mild part for a while but these are ways that students can go ahead and collectively collaborate and work on an assignment we have the jigsaw activity they can have a row game a partner quiz a carousel brainstorming concept mapping and it is all um information and um it is academic so it's based on what's going on in the classroom and then medium we have we have our Gallery walks Cafe manager and since this is for our teachers we also have a link right there in which they can click it and it'll give them the resources they need in case they're curious about another one so our checks for understanding oh as you'll learn the secondary campus likes food right so our checks for understanding we have our appetizers the main course and dessert so what are ways that for understanding um we can do Bell work a quick write a quick draw a brain dump but if we're in the middle of the class you don't want to do Bell work in the middle of class so what other ways can a teacher check for understanding we can ask some open-ended questions we can do some electronic polling we can do a random reporter we can Define vocabulary desert that's towards the end right they could have a card sore a lesson summary exit tickets but these are all ways for our teachers to check for understanding at any given point during the class okay so with this school year models of instruction and the language of models of instruction is new so we understand that it may take time for us to get everyone on board at the very beginning so looking at this our goal is all teachers will be trained on model of instruction so at the very beginning during our time back we will go over what model models of instruction are what the expectations are so they're not confused um a confused teacher will make even more confused students right so we need to make sure we're clear and articulate um at the admin level with the teachers so we go into quarter one in quarter 1 our goal is that 40% of our classrooms when we do walk through will show evidence of models of instruction 100% of the time so 100 so 40% so four out of 10 classrooms I walk into will show models of instruction 100% of the time then we go into quarter 2 um that's December or well that's October to no um December our goal is 50 to 74 um we know there are some that we going to be like taking a little while right we all learn at different speeds and the practice um so we know that's going to take some time our goal for quarter 3 is 75 to 89 % and our goal by quarter 4 is that 90 to 100% of our classroom will show evidence of models of instruction it is a hefty goal um and this is our goal to elevate that Student Success again the teacher working the majority of the time and the student sitting there waiting for the teacher to stop working essentially is what that is um to the teacher as a facilitator so the teacher Rel releases that um Rel releases power releases activity and lets the students work so the teacher in the middle helping the students um kind of telling them what they need to do but by the end the teacher is just there and the students are asking the questions and it's essentially the students running the classroom and the teachers just kind of there guiding them at the very end that's the ultimate goal because again as as a teacher when you're teaching someone you know you're doing most of the work um and then these are just the resource links that we have in here sorry that was s just had a question I didn't hear anything on attendance um because I know that oh I'm sorry [Laughter] okay I didn't hear anything on attendance do you is there somewhere that we missed that no at this point attendance will come later as the goal because this is a big feet this is a campus that we don't know the levels of the teachers they're all at very ious levels um so the as the admin team we're working with them as far as attendance we do um our attendance clerk does send the attendance and um does that we will work with an attendance committee the secondary campus didn't have a um a behavioral support specialist last year the entire year we have a new gentleman coming on who will also do the mtss and that's where we're going to go ahead and allow that to be um I have not met this gentleman he has not started yet um so he's come for Teacher new teacher induction but as a employee um so we will work with him as we go forward so I didn't want to say there was a plan if he didn't have any say in it if that makes sense okay may I add Mr Diaz um what I'm looking for is are we building a plan that wants the students to be in school um what I want to challenge my administrator is we have data for the last couple of years we making a difference in how we're going to engage the students the activities that we're going to put in the classroom and let's continue to monitor the attendance to see what impact is having with all of these initiatives that we're bringing in place um that are they having an impact and are they wanting the kids to wake up in the morning and come to school so um I'm I'm looking forward to see the plan that she's going to put together but nevertheless um everything that we're doing the one of the questions that we can ask is what the impact is having not only in the academics but the way she's going to focus on um seven learnings the way she's going to focus on engagement strategies the way she's going to hold the teachers accountable each quarter how to increase the implementation um I think it's important that we continue to see what impact that's going to have on the attendance on the teachers wanting to be in school and the students wanting to be in school nothing else great appreciate you thank you so much for your presentation Miss on thank you you need a break or you ready to move on I need a little break that's okay like ice got rest okay do we stop the this the live stream and then Recon did you start the live screen okay e e e all right we'll call the meeting back to order and we'll turn over turn it over to Mr Fox let's give it a hand come on Mr Fox thank you take it away good evening uh president buia board members superintendent Diaz and the rest of us um I am very happy to present the three-year plan for success for Indian Oasis middle and high school The Accelerated campus not that happy uh so we have our our mission for the district and uh their vision and we have the Indian Oasis Middle and High School Accelerated campus mission and vision so our schoolwide goal is by incorporating self assessment progress uh progress leveraging strength choice to demonstrate Mastery and reflect and adjust strategies we're going to increase by 25% our Ela and math scores um some of the ways on the right right where it says did they learn that's just some of the ways that we look to see if a students's reach the Mastery level that we're expecting it doesn't necessarily always have to be Penn paper quiz quiz quiz test test test there's a lot of outside the classroom outside the test itself that can show Mastery so we are really that's that's one of the things we're most excited about and we want to empower our students we want more than engagement an empowered student is an Engaged student and by knowing their data and they are and we'll get more into that we're hoping to really put the education on that individual student and make them responsible for themselves so the very first part of the three-year plan was clearing the land these are that we went over this I'm not going to go again uh but we have put these in place um there's always weeds growing so we're always clearing land and we're always ever fixing some of our structures but we're data driven we have to go by what the data says and that is our year to is build the structures that are Guided by the data so we looked at three main factors that will help our students to achieve and to get to the place where they want to be After High School number one and foremost is attendance um course assignment completion rate not only did you come to school what did you get done today how are we moving along are you keep keeping track of your time frames and then how we're going to do that is with our models of instruction our curriculum that which we all know is Edgenuity and the resources that we pull into the classroom to supplement Edgenuity to bring it more to life for them in their learning so where's the data come from where are we getting it so we get it from Synergy um that is stuff like accommodations attendance course history discipline information transcripts graduation requirements parental contact UM and then we also get them a lot of them come from uity so in uity these are just Snippets of the things we get from there um we can get course history and uity as well as Synergy what they've done what they've completed uh time on course the communication logs that go back and forth with the parents and Guardians everything is timestamped so we know when these students are working and we know how long they're working um their progress reports are mailed home weekly uh via the email for any parent or Guardian who has an email with us um activity completion rates attendance and grades because genuity also keeps an attendance um and then one of the last ones where we get our data from is from the cognia and that's from the surveys the my journey so we've already have a survey ready to go on the first day of school for our students and it's and it's expectations for the school and for the students so we'll do that um but but the the the the my Journeys they're kind of fun at first I I got very very little feedback and so I'd run into the class say man check your email come on come on this is fun and sure enough as it came by some students would say fox we getting a survey it's like oh my goodness okay let's let's let's go survey something so it's good that it's showing again empowering Now they're checking their email they weren't doing that prior so all these little things are coming together um so here's just three examples of the Edgenuity data because that to us is really the most important data it shows where they're going and what they're doing so the first one is an example of what the parent or Guardian sees on a weekly basis sent by the school they can also go into uity and they can log in and they can have their student show them but that's a progress report um so that is a career and Planning Development the person has an 81.8% in the class they're 41% through but the target's 36 so they're actually ahead of the game by a few percentage points um it gives you the start date of the class and it gives you the end date of the class they're small but they're there now the second piece of data is something that the teachers and I look at it's a dashboard it's a very quick look at at what's going on um then the third piece of data is one for the students this is what we go over every morning with we say pull up your front page let's see where you are you're either red green or blue we don't want red that means you're behind the game and you can see in that first example that young person should be very motivated to get moving because they are maybe five assignments away from being right back on track it's that little tick line that's that's to the right of the red and then you can see these other two are green they're ahead of the game in fact they're really lik in their government course um this is last year's data by the way obviously it's not this year's um so it's just one of the many many pieces of data that are made available to all stakeholders um so we're we're very we are we like the uity data it's meaningful it's completely current up to the minute and after the first few goar arounds it's very easy to understand so some of the data that we're looking at is our three-year comparison so this is math pre and poost Ela pre and poost these are averages I'll open the link and we can go through what gave us these so you can get a better idea of what's going on and you can see oh wow look there what a great difference there should be a great difference the preest is the first thing they do in that class that post test is the very very last thing they do without even any downtime it's not like they wait a week to take the to take it that's part of completing the course so they it's fresh in their mind so we love the numbers but we use them to build the strengths of the students say look at what you've done so for instance we don't put the numbers on there cross your fingers Reuben all right this it's working so this they don't get to see because it has names on it you guys can see it because it has names on it and we can go through it very quickly but the graphs show this this is just the origins of the data I think we are live streaming we cannot show the names okay then let's get off of that it's to they would now we got numbers so number the students 1 through 31 we can't take pree and post data on every single kid because we have to have them for x amount of time and unfortunately sometimes we tend to be revolving door with some of our students they come for a little bit they go for a little bit they come on back but the purple is um the post and the red is the pre so you can see that they are moving um quite along your eighth grade that we had a I'd have to look up we had quite a few eighth graders this is only on three because the other ones came a little too late but it shows growth which is which is what we're looking for um and then we have our algebra so this is anywhere from ninth grade to a 20-y old student we have to remember that that this isn't your typical ninth grade class because we have students that are much older still doing the algebras uh one two geometry all that stuff um but you can see there it it's motivating to them because it shows them pretty good growth because we can say to someone hey look at little Johnny you're number six on this we used you as number six look what you've done and we just try to empower and build them up because we really know that we have to have intrinsic motivation for in order for our kids our young people ourselves to succeed is we have to be internally motivated um here's Algebra 2 this is usually a smaller number it's the a lot of our students aren't there yet um but again it shows a pretty nice growth on on what they're where they're going um yes oh let me go back oop get off of that one if you don't mind going back um what I want to point out our goal is 80% of the students they're going to score 70% or better in stand in their standards so if you click on each one of them I want to invite the governing board members to find the 70% line and let's find out 80 if 80% of our students are meeting 70% or better um on the post so can you score go back to the first so that that's our eighth grade so you can see every one of those is is over the 70% that is on the course they're working on um and then the algebra uh you can see there's a few that dip below number five he's at 62% or she whomever it may be um still big big gains um and they still pass the course uh but we're doing pretty good with having with having them Reach that 70% yes ma'am so those lines are individual those are those are 17 individual students that were there long enough that we could confidently use their data oh I see okay and that's why they look different that's why you're going to have we have a lot of algebra more algebra one students than Algebra 2 geometry let's take a look at geometry because they probably have a pretty good number of students too only six um but again we got a few Dipper low low dips there in the 60s and then Algebra 2 uh a couple and then we did use the uh intermediate algebra in there but it's not really one not really one we look at too much so let's run into Ela and that yeah I know everyone close your eyes okay so Ela uh we were able to pull 46 and we'll we'll break those down as we go but I believe that's at 75 so 70 is probably right in fact that one says 70 so right where that box is is about where 70% is so it varies they're not all there um something to consider something that we're going to continually always work on so there's your ninth graders 16 of them um everyone one two of them are under our our what we'd like to see is a 70% Mark and it's kind of interesting the ratio of growth is is is kind of similar depending on where you started if you started at 15% went to 68 it's almost the same amount as if you started a little higher and then there's some 10th grade numbers for um Ela English language arts and some 11th grade numbers do we have before I close this down do we have any questions we want to want to expl floor thank you okay so course completion this is number I mean hey 378 that seems good it is not good enough uh we had 100 kids we had 378 courses completed that's not enough we are not hitting the thresholds that we want to hit if you have a 100 kids we should have that should be trip double tripled that I don't want to shoot too high up into the stars for this coming year but I'm hoping that number doubles um it had gone up but still it it's a little too low for our liking because it says basically 100 Kids 300 activity at three credits a piece that's not enough that needs that we need six seven 8 nine 10 11 credits a year year because a lot of those credits keep in mind you guys come from the classes that they've already taken so they've already sat through there so they shouldn't be taking three months to do a course they've already sat through and that's part of our job is Empower them to do better attendance rates everything right is is revolved around attendance for us we've seen it a million times the students that attend on a regular basis 90% or more make up that 37 78 courses completed so we've got to do a better job to incentivize and to get those students in school um and you'll see we have some as this goes on we have some initiatives that are hopefully they're going there's more than hopefully they will make a difference because they're they're tangible and our kids like you know all humans like stuff rewards that they can take with them all right so part of our attendance issues were scheduling we were having kids that were unable to get to school by 750 because of the other responsibilities that they had many of them had children of their own or had taken care of siblings um so we had a first period that was for a half an hour but kids majority of them weren't getting into school until 8:15 8:30 and we've already done taking attendance so with um the guidance from our elevate Mentor uh the 7:30 to 8 because our teachers have their PD from 7:30 to 8:30 so from 7 from 8 to 8:30 we call it Turtle time they can they can relax they can get their their breakfast sit down they can eat their breakfast this is a time where we walk around get a feel get a temperature on how the campus is feeling that morning who's not feeling it who is feeling it um body language tells us so much so that gives myself a time to go and take the temperature of the campus and see where we are and that's when we say hey open up that Edgenuity let's see where you are so it gives them and it also gives them time to talk amongst themselves for 15 20 minutes before they are stuffed into class and told Library setting no talking um so that's leverage for us that's an incentive for them um we're hoping that this the new schedule is very much a a game Cher for us that seventh period where it says uh stem steam enrichment Andor electives for many of our older students they get a class called study skills what study skills is is you have seventh period every day to work on the courses that you've completed but fail to earn credit on so we give them the opportunity to prep for a test out or to just move as quickly as they want and sit individually with their teachers um or they're either or they're working on their elective and if they have completed their number of assignments up until seventh period That's when enrichment comes in they don't just get to go paint with Miss Garcia they have to have produced for that day in order to get to go ahead so it's a it's again it's it's a incentive and it is something that we're hoping the students uh work hard so they can do all the cool things that we now um have invested in them um and again it says it all right there low attendance rates are the root cause for lack of Student Success and I could have added and teacher frustration administrator frustration superintendent and board member frustration it really revolves around that attendance so our motto is attend it every day start strong stay strong finish strong and we're going to preach that so part of getting our attendance up is we need to get a PBIS program going we need to get a store going we have put out some feelers we're going to we're going to write to J when they send us a budget see if they'll help fund it and right now we're in the process of trying to get one pushed through Desert Diamond um with Miss Enriquez and Miss beay Lewis um so on the left that little picture that's probably what our PB store will look like oh Fox is going to run to the dollar store and buy a bunch of little goofy little Trinkets and stuff because he's flipping the bill but once we get funding we want to build a store when you walk into our campus we want to have a display case a PBIS display case with our sweatshirts our caps socks all the things we know our kids like and they need So eventually we'd like it to look like the store on the right but PBIS is proven it works it's also proven to be expensive and you need those resources and right now Indian Oasis middle and high school does not have the resources but we're going to find them we have two very strong revenue streams that we're looking at right now so we're very very excited about that and for instance a sweatshirt that's like a th points you really got to work for it it's not oh I did my 10 let me go get a sweatshirt uh-uh it's kind of like being student of the month so we are very confident that once this is up and running this is going to be a big motivating factor for our students um it's going to make them want to come to school it's going to want to make them learn and earn so as we look into our model of instructions this is also a year two this is also a year two initiative of building a structure um we are Blended learning school I've we we've had this conversation I last year I even showed you a little silly video about being a blended learning but that's exactly what we are our teachers are coaches our teachers are facilitators our teachers are contractors they're Builders um our students it's almost flipped our students that achieve and Advance the most they come to school with questions teachers don't pose questions to them they come to school that's what we want all our students to be doing um but these are just some of the benefits of it it's more personalized it's uh there have tons of resources we'll go over some of those there's more engagement empowerment collaboration this is the this is the classroom of the future I'm I'm convinced of it um so I had to have one big messy slide for you guys to look at are you would remember who did this PowerPoint presentation so our curriculum and resources you know our curriculum is uity it is uh state approved the little guys that come up in the corner and talk to the the students they are State licensed Educators um that's why I say our teachers role is completely changing they're no longer the experts because to be honest with you not one of my teachers can be an expert in everything they teach Brandon today um I lost Miss armenta I don't know if I'll break it to youall now miss armenta is not returning due to personal stuff she let us know last night so they had to get out of synergy they had to take all the classes that were armenta and Brandon came me said do you know that woman has 82 classes I said uh-huh and that's probably 82 less than what she could have that's how many classes my teachers look over they look at all their content plus all the electives plus all the social studies so it's an amazing amazing um feat that's why they are not knowledge experts and they're not there just to say I want information a my brain to go into your brain transmitting no no no no no their coaches their facilitators are just what Miss an was saying her teachers were turning were doing going to that that Paradigm but I like the column contractors and I didn't make this up I got this from somewhere obviously and it's because they're responsible for building daily Reinventing the curriculum Reinventing the coursework Reinventing the style of instruction and we don't want these classes on the right and we know we have those teachers that look like I used to look like when I did seventh and eighth grade uh Middle School social studies at Safford K8 that that could have been me up there we don't want that we want what's on the left outside we got kids in every different environment out there learning we have groups we have teachers circulating the rooms we have them doing experiments in our garden area um so that's what we're looking and these are some of our many many many resources these are just the ones that we put put up there but teachers will find their own and bring them in um they're vetted they don't just say oh today I'm going to do this they say hey Fox we're going to we're going to run this what do you think um so but those are just some of the things that we that we use it's amazing what a history classroom can teach you about the American Revolution all listening watching with guided notes it's it's awesome so we incorporate all of that to go along with their Edgenuity and how that works is if they do something different outside of uity they still got to take the test the unit exam they we can just bypass some of the things that they learned via different modem um so so far it's been working and again these are ways to give our students choices to empower them to take responsibility for their own work so how do we do this when do we do this and who does this so how we do is we follow the data we see what works we we monitor we adjust we tweak we train change and we just trust this models of instruction when now we're already doing it it's an evolution of Education we're learning more and we're changing things every single day uh when we come up here and do this in two years again we're going to have a another new fresh take on it and who does it every single stakeholder it's broken down more but I wanted to start with this one to show that between the four of us or five of us with Miss me it's all of us we are that little village there so we all have equal amount of skin in the game whether you're math teacher science social studies office manager principal that school reflects all six of us um and we'll we'll break it down here you can see so we do line up with u our I AP goals with B USD District goals and initiatives and ours they're they're lined up very well and these are some of our our I AP goals uh modified schedule teachers will have daily common planning that's at 7:30 to 8:30 yes sir that one didn't make it that's not new I don't think that's new maybe it might be new my bad I apologize it might be new not one okay well it I'll email it to you my my mistake I apologize um so this shows some of the I AP stuff and then shows who's accountable for so administrate my job is chart my data make sure it's getting done properly we'll go into a little bit of chart my data in a minute because that's a a big factor for us um make sure that my PDS are on cross curricular activities that have Ela and math underlying them social studies is built for ELA and math collaboration um and fortunately I have a guy Nam Mr Alvarez who when you're looking at things he'll say hey I need a a ratio tell me what the ratio of this to that is and what proportion of America or wherever they're studying so he brings math terms into the game and we expect complete sentences in our answers not necessarily our notes we're good with shorthand but I have seen Miss Garcia when she says write down the steps she say no no no no who's doing it oh I will well then write that so we we really try to incorporate that in there um Edgenuity reports are for everybody chart my data you can see is for everybody uh data analysis we look at it constantly um we have reports that we pull every single every day and on Fridays we go over them and we talk about well how did you get so and so to do 25 assignments this week and I couldn't get him to do four what did you do differently and we find out what it was um but the most important not the most important but one that we're really looking to push is the student again that student empowerment they have to look at the reenu reports when Mr Diaz and company comes through and and he says to certain students well we're already in this class some of them look at him and say I don't know I look and I say man in my head man you do know but then the other ones will say oh well let me show you exactly where I am it's like that's what we're talking about you know where you are you know where you have to go um the student needs to initiate a conference with the teacher the teachers look over but they really do want them to walk over and say I've done this dang problem three times and I've still got it wrong the teacher knows they've done it three times they've already seen it but they want them to take that initiative so for instance Miss armenta would say something like do you have a question for me well why would you think that well because you got I'm watching you and you seem like you're stumbling in the same spot so you should have a question for me come come give me a question so we're listening them to have to speak and speak up for themselves um students interviews on goals and progress I want them when when Miss Medina Kinsey and Mr D is come in I want them to be able to tell them where they are that's important to me and then the time frames remember these two aren't in there it looks different there this one was oh good Consolidated three pages in one yeah the way yes I uh I'm a consolidator okay okay so the calendar of implementation goes with the shared accountability in the beginning we're going to continue to do our chart our datas ourselves for our students present it to our students ask them to take it home ask them to get it signed but as time goes on we are relinquishing that and Friday activity for our students will be to complete their chart my data the teachers myself will walk around and check on it but we want them to actually go through the the the the structure and the methods of completing the chart my data because reading that you've only done 12 assignments in the whole week is compounded when you actually have to write it down there and then we're going to want them to go ahead and uh get that get that signed by their parents so quarter one quarter two quarter three quarter 4 breaks down where we want to go we know that 10 a day is a very good amount we still want more than that wait till she catches up okay so just as you found it we're probably going to switch to the next slide but you know how that goes so a quarter one we'll go over this real quick while they're catching up um admin staff will model and work one-on-one with students completing their data charts so we'll teach them how to do it Quarter Two we're going to kind of relinquish it a little to them and we're just going to monitor instead of teaching we're just going to monitor it and give some you know make sure that doing it accur accurately that'll blend into a little bit of quarter three but by quarter 4 these students will be ready to move forward into the following school year knowing how to do their chart my data all by themselves and then when we have new folks come in we'll do a buddy system on Fridays and say hey help show this person how to how to get this done um so we're looking we are looking forward to making our students a little more accountable okay that was my presentation any I'm here for you go ahead Miss syvia thank you for uh I did did have a question out of curiosity maybe but how how many of your students are 18 and over I can't give you an exact number I can give you a rough percentage I would say 65 to 70j yes the majority of them that's why parental contact is difficult because furp us says we can't right they're adults so we have to have them have a signed affidavit that says that we will give that they give us permission to tell their parents what's going on or else I'm going to be on the hot seat with you folks when you get a complaint that I violated fura yeah because I was just want because you mentioned that you know you work with the parents and then I thought well how many of them earn and those numbers will go down too because our middle school has drastically reduced yeah uh which was a was a designed and planned effort because we're not we're not we're not equipped to have 339th graders 12 eth graders six seventh graders and two sixth graders and then what that does is it gives our older students an excuse to say I'm not coming I got to deal with these little kids so we've we've solved that problem for the time being so my assumption is that since the pro the the model that you use as Ingenuity you don't they don't use Beyond textbooks at all no okay no they'll use strategies where we go to the Beyond textbook training because Beyond textbooks has very good strategies so we have strategies but our curriculum is uity okay and does what like the ab program of the AET system uity Edgenuity has like Cornell notes which is kind of avid built into it the guided notes the scaffolding so uity does encompass that okay and then you'll have someone like Miss Garcia who for her nth grade students or Algebra 1 students they have binders and that's very she's very Aidy in in that section of things so when you walk through you'll see all these binders they're all for Algebra 1 Algebra 2 students geometry but then they are less prevalent with the older students because they're more uh apt to use a genuity to its full potential okay thank you thank you I always feel like the the the systems or the alignment especially when it comes to the accelerated campus has to be taken well of course it has to be taken completely different than how we a structure or model campus that that's focusing on on I guess that front loaded little bit a front loaded um approach to how a ninth grader takes all ninth grade types of requirements because you're working almost across the board with students that accelerated so one of the things I think that the appreciative part on on on working on the system s side of it is trying to develop an attendance structure that would help those students who have the difficulty with attendance is the number one thing that probably like you said makes it frustrating especially from this point because we get on you guys about attendance but nonetheless um it's not that I don't have questions I think I mostly just want to be able to support and continue to support your effort in trying to make sure that not only are these students feeling like they're not just um going through the motions they're still getting that that essence of what we want them to be able to feel in a sense of support opportunity and especially that they have what uh they have um worth absolutely I I I mean I don't mean to not make you feel like we're like we have questions I think you have a lot of data that you've provided that helps me feel as a board member comfortable in the sense that you and the team that you have which you just mentioned one team members out so four of you then there's uh myself Mr Alvarez Miss Garcia uh Tiffany and uh ESS Mr fro okay who's ESS okay you mean you know but yeah you lose one you lose a large portion no I agree because Miss armenta was is yeah she's almost been like a Pillar of Strength for a lot of people absolutely so I I I understand what that how that can be detrimental to some of the students so now y'all will have to kind of pick up that Essence and slack not slack not slack that that loss so to speak um so I just want to say whether from my perspective and what I've been able to observe um and been able to walk through and see at the campus um again it it's just continues to be one of the strongest things that I will continue to make sure is as much support as possible so I want to thank you for your presentation and definitely um be interested in coming in to see anything that you're working on um and where we can support as a board well you guys know you're welcome to no appointment needed open campus welcome to come in just like every one of our parents or Guardians come on in you do not need just checking with Tiffany and I should have used one more little piece of data just out of those 15 right there seven seven of them are either working working full-time going to um a Beauty School two of them or Barber or tocc and one of them's at the UA right now or she getting ready to go to the UA so that's pretty good life after yeah you know oh the real world I mean what was it that we took it the the real what was that the real life the real world it's just the world yeah it's the real world After High School you know and that's for everybody in the wherever you're from whatever your cultures is in real life After High School and I think that's kind of what that that saying meant um so thank you thank you for appreciating and understanding what we're trying to do Miss Anna um I do appreciate how students are you encourage students to take the opportunity to be their own ambassador of their education um I think that's really great and and if they they're not interested in learning how to do that like I think you guys are on them about we need to make sure that you are successful and how can we help you do this um I do also like the positive behavioral intervention support that you're doing because I think that helps it shows Pride for students and what they're doing I think you're doing a great job um I'm always the support for your program because I came from that and I'm prouduct and I'm always going to bring it up because it's something that I grateful for that providing me another opportunity thank you anything Miss Ella or Miss mats for Mr Fox I just um excuse me um comment on the the students how well they um um they're good grace and and math you know algebra and all that and know I was going to say um maybe we can use that teacher at the high school please don't take Miss Garcia please don't take Miss Garcia anyway um what a great idea I'm glad this uh school is still on going I mean I uh it started when I was working here at the school and and I'm glad it's still going you know and um but I always wanted to um I don't remember her name but um I remember she she was really upset when one of the board me Members said something about the school and um and she was graduating um so she got up there and and she um was very upset with the board member and saying that and then she said well I'm going to show you I'm going to show you I'm going to college and she was going that that you know and then so I was just always wondering about that student if she did go to college you so well after this is over and we're not live fed if you remember their name we can look them up yeah so anyway um but the students are doing really well I've been in the classroom couple times and so um just um thank you for your report well thank you f okay thank you Mr Fox um I've always like the way the teachers at your site were really helping the kids understand like one onone um and I know there's a lot of students there and last year when I when when it was like a hundred students that were enrolled I was like oh my God how are they how are they going to do that you know with so many on site but you know they always they've always um went beyond teaching in general to make sure that the kids understood and you can see that in the scores and you can see that um that the students are now well not now but are going to be taking responsibility just as Anna said um for their own um success and that's really good um some of those students they don't feel comfortable in a setting with a lot of students they they tend to just shut down so I'm really glad that the The Accelerated Academy is there for them because um if it wasn't they might not want to continue and that's you know they they're and you've said it before some of the kids all of the kids they have potential they have everything it takes to be successful they just need a different setting and they just need to be taught a different way and I think with all the schools all the campuses that's kind of what we're moving forward is to find those students who aren't comfortable in the in that ordinary teaching setting and work with them on those to bring out those um their ability to be successful so I really I like this um and especially with the block um this new year um I like that um because as you know my student is one of those that the attendance is really not what it's not good and you know it's she has to be responsible and as they all do and and I'm and I'm really hoping that this year that she she does take that she does yeah and your your youngest child that is at our school is one of the reasons that it's punitive doesn't work getting on them doesn't work it turns them around the other way well when you go and you check with her and say what's going on can I help you I noticed you're going a little slow let me know and you walk away from them they don't feel like they've been bered they don't feel like they're behind they don't get up and get upset they either continue to do nothing and we try again or they actually start working but at least they're emotionally safe um that's one of our biggest things on our campus is emotional safety because if you get on the it's an expression being on the chip it's a race car driving Express if you're already at 12,000 RPMs and we take you at 12,000 and one we blow up so we have to be a de-escalating system all the time a safe system to where you can mess up you can do nothing today and do twice as much tomorrow and Wednesday still looks wonderful so that's yeah that's part of the empowering them if they want to sit and chitchat because they live so isolated from folks and they want to chitchat for an hour but they did 16 assignments for homework well you might have an hour to hang out then you you know they're they're learning time management skills as well too so it's it's pretty neat thing what's going on over there what we're trying to do for them and I also um like the that you are going to be taking more trips or the classes is going to are they are going to be taking more trips um because I think they need that too they need to see what's out there and what can be and and a goal so I really I really like that part um and then the the other one was the seventh period um to start making up uh whatever that hour that they were talking yeah absolutely you know what I mean so I I'm I'm and that revolves into the PBIS it's an incentive period um again you don't get to go use the really cool new airbrush and make an awesome painting if you haven't done any work during the day it's not a freebie so and it shows two of our kids the ones that did the art show were doing nothing until we said No Art in the afternoon until you do something during the day and guess what they started doing stuff during the day yeah so it works thank you thank you guys miss siia anything thank you just thank you sir for the appreciation so we'll adjourn this portion and then we do have a special board meeting um I have a moot I'll motion to adourn a motion by Miss Kathleen Vance second second by Miss anamarie Stevens that me a Miss syia hendris sorry second by Miss syia Hendrick all those in favor all in favor we are adjourned it is 7:05 pm.

good evening and welcome to the select board meeting for Wednesday July 17th hopefully everyone is staying cool we apologize for a few minute late start we were in exec session uh that we needed to wrap up before we came here I'm calling our July 17th 2024 select board meeting to order at 7:05 this meeting is being recorded and broadcast live by waca TV and live streamed on Facebook remote participation is available using the zoom video conferencing platform any disruption of the video conferencing platform will result in the platform being shut down in the event of disruption broadcasting will continue on waca TV and live streamed on Facebook so welcome all we're going to go right into citizens participation if you are here to participate I see you online Helen and we'll take you after Mark goes go ahead Mark okay thank you Mark Sony for hon rad I let me stand back so I can see myself oh no um I just want want to um want to ask all these boards and comprehensive plan and everything else with the zoning board has not really been heard from can the um oh thank you then the um zoning updates needs to be done before everything else in the future of this town I would like to ask if I can say it in the way if a committee subcommittee of a Zone in update committee can happen to work on everything that's going be for this town working forward can that happen so I believe any zoning committees or subcommittees would have to come through our planning board because they manage zoning I do know there's also been discussion through the comprehensive plan that we may need to look at some zoning updates but I don't believe that the comprehensive plan is at a place where we can do that yet and if not yet but if it can be heard in I think I mean I would say I'm I'm hearing that you're suggesting and that you'd like to participate in that Mark and like I said it it would be a planning board decision to create a zoning subcommittee it's not the purview of the select board at this point okay and let is end it with this the you this board and the planning board are planning to have a joint meeting we so we have a couple things coming up with the planning board we're doing one that we called a get to know you uh so that is going to be an in-person event get to know you and then we will be having a joint meeting I believe right now it's scheduled for September 4th where it's really our consultant from the comprehensive plan committee that will be presenting to the two boards so again public is welcome to come and listen to that and then that will help determine what next steps may be and can Z me an idea of what could be talked about then well again I think there will will be zoning discussion coming out of the comprehensive plan process so zoning will be discussed but again it's an appointment it would be something from the planning board to determine based on the comprehensive plan goals that are created what needs to be done and with the plan board and select board and being in a joint meeting that' be the best again you can certainly you can certainly we can put citizens participation at the beginning of that but a a discussion about what will happen specifically for a zoning subcommittee I think we're still a little bit premature in that right now okay thank you okay thank you okay Helen go ahead and unmute yourself or we have to unmute her I forget there we go I think I think I'm unmuted you are and we can see you okay good hi so um I came tonight just to do a quick um update on the uh burial ground and the process uh the progress that we've made I I sent a letter to all of the select board with you know an outline of all of our progress and you all to ask me if I'd like to come in person so here I am and I thought I would just sort of run through all our goals and next steps uh so our goals for 2024 were to remove brush debris invasive plants and trees and uncover uh buried or partially buried gravestones treating invasive plants with water safe herbicide to reduce the need for further cleaning and we have made great progress on this uh we are planning some additional fall brush removal events uh we still do have work down there that uh needs to be done so we we'll be planning some additional events in the fall for that and also Kathy Rooney will be doing additional REM remediation of the invasive plants including poison ivy over the summer and fall uh we weren't able to get rid of all of the poison ivy uh before she injured her her leg so she'll still be working on that as soon as she's feeling a little better our another one of our goals was our cleanup training weekend in June uh June 22nd and 23rd uh this was cleaning headstones using D2 with a conservator oversight which we uh did accomplish as well as our training uh which was done that weekend for our volunteers and those volunteers now have a small group of people who are trained and some of them are actually seeking out addition training through uh the conservator TNT who offered to let them come to offsite locations uh to volunteer and for that they get additional training which is very nice for us to have them have that training and as a result of all of that training we had 15 gravestones that were restored and repaired and uh they are going to be planning to have uh some additional work days again over the summer and into the fall of 2024 and in the spring of 2025 documentation another goal uh that we had for the for the property which is that every uh gravestone at the Village burial ground will be um documented what hopefully we'll be able to figure out exactly who is there and isn't there and we have volunteers working on this project and we're going to be mapping it out uh so that we know where each individual gravestone is located as well as having a book with all the information of before and after of what uh the condition of the stone was in what the condition of the stone is now and then our um next steps are additional organized brush removal dates like I had I had said we are we are trying to coordinate with the Boy Scouts and we've talked with them and we're trying to see if we can get them to come in in the fall to do some additional brush clean up and we have additional work days again by the train volunteers we're planning to do a further fundraising for our assessment and applying for CPC funding after the assessment and exploring financial resources available through the VA for Civil War veterans we do have a number of Civil War veterans uh gravestones that are located in the village burial ground and an assessment for repairs that which will require professional assessment we uh hope um you know we'll be coming sometime uh after we get the rest of the um property cleaned up because there are more Stones now we're finding each time we go in we're finding additional headstones that are buried and covered over by brush which we really want to have an accounting for all of those before we have the assessment done so we're hoping to get that done this fall and early spring and then we'll have an assessment for the ones that require professional level of work we're also planning on planting low growing grasses and Native plantings and working with the DPW to fa facilitate uh some signage and um possibly if if it's uh you know possible some stone stone wall repair uh we plan on having some ongoing publicity and uh public information for uh you know to promote this and to have people come down and see what's going on and maybe we were thinking something fun and educational with the Historical Society and also a civil war Remembrance in the spring uh the war started in 18 April of 1861 and ended in 1865 so a small talk or remembrance ceremony to honor the veterans that are buried there we were thinking um which would be a nice way to also keep it in the public eye and then our also part of our next steps are permanent uh signage which would include signs for no dogs being allowed on the property and uh two historical information kiosk there has has been some preliminary work done on this and at some point we will um you know be looking more into that also some publicity signage to uh seek maybe a temporary sign at the church that would announce to people how they can participate and then um if time if finances allow eventually we'd also like to have some grave location services to tell us exactly how many people are insured um at the site of the village burial ground and so that's uh basically where we are right now and I wanted to let you know and see if you had any question questions any questions on the update or Joe I I just have one quick question uh Helen thank you for all the work that you and the committee is doing it looks very very nice um I know it's a lot of hard work and greatly appreciate it I I hope it uh when this is completed that at some point there will be some sort of map uh designating the locations of the grave site so that we don't lose them like we've we've had over over this past you know eons so yes we're working on that right now in fact I was I was at Town Hall today uh trying to get the plot map that we have of the people who originally bought the plots at the Village um burial ground we're going to have those enlarged so that we have can have some volunteers go in and we're going to create a system to map out the stones that are there and who's there buried in them and then we're going to put together a book like I had said documenting all the information about each um um you know each Stone who's there what the condition was what the condition is but the map will be there so that you can find the find the stone as well right thank you great any other questions or yeah go ahead Michael turn y yeah hel and actually everybody who worked on it I I I just have to point out I think I went over there I've been over there a couple of times and you all have just done amazing work it's it is really remarkable how far that that has come and I will have to say it's you know a lot of times volunteers you know they come up with some ideas and and do you know a little bit of work and everything and a lot of it kind of falls on staff that has not been the case with us it's it's really been a volunteer driven event uh you know with you know obviously some light support especially from DPW but I mean just from the fundraising to like getting the right people and everything and to the execution of it it's really been volunteer driven I just have to congratulate you so far it's just been a real remarkable transformation it's really cool well thank you and and I have to thank everyone I mean even you know just everyone's been involved everyone at the Town Hall that's really helped us the selectboard giving us you know the go-ahead with the whole thing and all the volunteers who showed up on all the volunteer days and who are also continuing to do research and work and and and there's also like I said some site work going on with some of these volunteers so it's truly a community project and that was you know that was how we wanted it to be we wanted our goal was to get everyone involved and we're really happy with that and thank you because you everyone was a part of this and everyone will continue to be because there's like I said there's more work involved so we will um we will be ongoing down there and we really hope to see it through to the end in another year or two and and it's been it's been very spiring to see the community come out and to see how much engagement we've been able to to to Garner so thank you well Helen thank you for coming and speaking with us and I too want to thank you and all the volunteers what was interesting is I did have the opportunity to speak with a couple of the volunteers on your volunteer day and speak with the people coming from TNT the cleaning company and they were very supportive and amazed and surprised and thankful he said that a lot of times communities will start with this kind of project but then they don't follow through and the follow through that they saw here in Ashland to actually make it happen was they thought it was the best they had seen he said a lot of people will get the funding but that not follow through with it so thank you we know it's going to be continued work and we appreciate that and make sure you let us know when the dates are that you have so we can talk about them here and help you publicize that and continue to get volunteers to participate thank you yes we absolutely will do that we we more than welcome you to all come and involved as you'd like to love to see you down there thank you great thank you uh is there anyone else for Citizens participation okay seeing none we're going to move into our first scheduled appearance so thank you for those of you who are here for this first one for your patience uh so we are going to discuss and appoint members to the local historical to Historic study committee and I believe um I believe most of you who are in the house are here for that but John if you just want to remind people not John Dudley the other right is Jim I apologize Jim if you could just well remind our people who are watching exactly what we're doing here because I think you can state it better I mean I could certainly read and summarize but I think um you could do better at that with us for us good evening everybody um Jim neelson 35 Ramblewood Drive Ashland um with this local his back up a second the historical commission a couple years ago decided to look into creating a local historic district downtown and we've gone through many um parts of the process already um one thing that we we have to do still do is appoint a historic district study committee um we've kind of put the cart before the horse uh the the the uh report which I think I gave to everybody last time around is is to be submitted to the state but before we can do that we have to finalize it so we have to get the committee together um it's going to be three to seven people it's going to meet one or two times and it's my hope that the people that join the committee will also stick around and become involved if we get this through town meeting in November um to become part of the local historic district commission which will be a separate commission from the historical commission that will just regulate what goes on in the downtown area for example if somebody has some work they need to do or something like that has to you has to happen they'll have to go in front of the local historic district commission not the historic commission so that's kind of the point of why we have we're going through this uh the historic tonight the people that we hope to get appointed is there should be more than three well it should be 3 to seven um and just uh I I just like to remind everybody if we could just meet down the end of the hall after this so that I can get everybody together and find out a good time for everyone to meet and uh maybe like I said we'll have one one or two meetings and then we'll submit the report to the state and uh I don't think we'll be back here for you guys at all but thank you great thank you so we have a list of people I'm just going to read your name as I read your name I mean we've read your talent Bank forms but I think if you just come up to the podium and tell us some some of you some of us know some of you some of you know some of us so this is really a way for you to introduce yourself to our um Community if you don't know people and okay so the first person on my list is John Dudley how you doing uh John Dudley 561 Chestnut Street and I was attracted at being able to help in a way where it wasn't a super long-term [Laughter] commitment but I will see where that goes um married been in town since 02 three sons all through the school system now they're in couple them in college and I was a planning board five years did a term zoning Review Committee um like almost forgot about some of these other committees was like the comprehensive uh there another one you guys mentioned a while ago CPA was a committee so anyways did a bunch of that his historical sounded interesting and then there was another one a naming committee tonight right yeah all right and it would be helpful um from the select board perspective is there like a charter or a goal of this or is this a historical bringing it to you guys I mean there's probably something you guys are like we would like to see it do this well there is actually very established guidelines for what this committee is going to do and I believe Jim will when you get the committee together we can make sure those documents come to everybody okay you guys have seen it and approve of it okay y okay y all right thank good thank you okay zophia laowa did I say that right is Sophia here oh we'll have to unmute her she's online she was the student I believe right no Anna is the student okay I mean we didn't require people to come but okay so no no Sophia okay Anna is our the student is Anna she's she's online okay Anna go ahead and unmute yourself and can they turn on the camera now or not because of our security so Anna just introduce yourself and um why you like to there you go yeah I'm sorry I couldn't be there in person that's okay but my name is Anna mixus 63 blue jay Lane Ashland um I'm a rising senior at Colgate University I'm pursuing a bachelor's degree in history with a minor in museum studies uh I feel like my education has provided me with a pretty firm understanding of like public history so I see this the this committee as like an opportunity to apply some of this academic training to be a part of um historic preservation something I care about because I'm my mom's family has lived in Ashland for three generations so I'm a fourth generation resident of the town and I think growing up in Ashland has really nurtured my curiosity about history my sense of the past my sense of place a feeling of a HomeTown and um I like the idea of being able to be a part of uh this process that will hopefully protect or somehow contribute to the continuity of Ashland as like a historical place for future Generations um yeah great yeah when I read through your information I was like ah perfect get to get to use your education right away anybody else any comments for Anna no okay well thank you Anna thank you Jen parator if I said that correctly yes thank you hi Jen hi everybody Jen parator 164 Caville Road I'm the broker owner of cville realy here in town and I'm also a former member of the historical commission so I served on the historical commission for two and a half years I was there when this idea to bring the historical district um to life was conceived and I believe in um the the mission wholeheartedly and I think Jim and the rest of the historical commission has done a great job getting everything to where we are now and when I was offered the opportunity to put my name into the talent bank for this I said absolutely this is definitely something that I would love to serve on so that's why I'm here well thank you thank you okay any question no okay sorry uh now we have to have recommendations from our historical and from the a realtor and we do have someone here Karen yes how do you say hi there Karen like car in the garage I made that up in third grade and here I am many many years later and I'm still using it my mother was an artist is what I usually say uh I live at 56 Hardwick I've been here in town for about 10 years uh with my two kids I was approached by the Boston Realtor Association um seeing if this is something I'd be interested in and absolutely is I love being a part of town I've been uh you know youth sponsors for basketball and baseball and uh the AI for a long long time um when I'm talking with folks who are thinking about moving or coming to the area uh in particular I've been doing a lot of transplants or people coming in from different parts of the country what they're looking for is that quaint New England downtown while also a thriving community with businesses and uh lots of resources for the community so being part of this committee is something that I'm very interested in to be able to balance those two things great great well thank you for for being willing to do that sure thank you okay um now we've heard from Jim and then we have two recommendations from the Historical Society from Cliff Wilson and our SEC first one is Jim and then Joan G Friday Joan jungan Friday W Shaw Road Ashland um I've lived in Ashland for close to 40 years now and um I have to say that I've been on the historical commission for two for almost two years and um it's been very enlightening and I think that um I'm very concerned about losing our downtown and I would just I'm I think it's very important that we put something in place to be able to to preserve it um I'm honestly I see I've seen Ashland I grew up in Framingham but I've seen Ashland through my husband's eyes and it really just I really do love the town and I just want to keep it so great that's pretty much where I'm at thank you thank you thank you um so we are fortunate we can do three to seven members so our plan I believe unless someone has has is to appoint all of you who are here today and and who came before us um as well as even though Z zophia isn't here I believe she you know through her Talent Bank form uh we wanted to add any comments or com just uh just a clarification just because on our agenda we had another person Peter wil he has pulled himself off I just wanted he will not be joining us yeah or joining the committee so um any questions or comments Okay then if I can get a motion to appoint John Dudley zophia lowski Anna mixus Jen parator Karen mury Joan G Friday and JY neelson to the local historic study committee with no um with an end at the end of the project so there's no time frame but it's just the end of the project project right I'll I'll make that motion I'll second okay any other discussion or comments I think we're good seeing none all those in favor oh uh yeah we have Claudia online Claudia did you have any comments or input I don't know if you're at a point where you can respond there we go I have a little trouble with my mute button but I no I just wanted to say thank you to everyone who's uh offer step forward for this and I must have some uh folks who have some history on the in the commission themselves so thank you all okay great and I'm prepared to vote okay I'll um Okay so because we have Claudia remote we do have to do a roll call vote um Makita Keegan I Joe manani manani I Kinsman I Bennett I and gavves I that passes 5- Z thank you all for stepping up and being willing to participate in this I love the variety of backgrounds and experiences that are going to be coming to have the discussion regarding this so thank you for for stepping forward and good luck you have any questions or concerns I think Jim has a good handle on this but you can also reach out to any of us as well so and Jim I know Anna's online I know you're going to try to get the group together but you'll connect with her the tal okay yes you have all the talent Bank forms perfect great thank you guys okay thank you thanks for stepping up everyone y um are we expecting Alex to oh Alex is here perfect perfect there he is actually John do we want to right I know but we're GNA jump into this yeah let's let's have a discussion real quick um so now the other one is appoint someone to our Public Safety naming committee uh we have two people we have John Dudley and we have Alex Chief um Alex if you wanted to would you want to have John go first and then yeah John why don't you y same thing I don't think you need to share with us your but you know what what made you interested in the naming committee and if it was to just step up to help because you haven't done for John 561 Chestnut um yeah excited to do again another short-term project that we can help and I'm involved quite a bit in marketing and sales in the companies that I have so hoping to l a hand to whoever is running this and okay make it make it good great okay thanks John thanks yep Alex hi good evening um my name is Alex Keef live over on pin Hill Road uh I've been a part of the town for roughly 17 years so I I got roped in in 2007 to the fire Explorer program in town with the fire department and uh when I aged out chief Billy key at the time said you're not going anywhere and I was appointed as a firefighter from 2010 to 2013 uh a different perspective I took a different approach dropped out of the fire department and went and joined the Ashen Police Department for seven and a half years before I moved on to another Police Department uh but during my time on both the fire and police sides I took on a mission to make sure that those who have either died in the line of duty or those who have had a huge impact on either Department were uh remembered so the September 11th memorial for Charlie karat uh that was something that I organized when I was on the police department as well as pushing for uh Louis fips who we lost contact with not knowing that he had died in the line of duty with the police department in the 40s getting his name with another member on the department on the wall uh for the Fallen police officers so my whole goal in participating or hoping to participate on such a committee is when we combined the police and fire departments in both respective buildings they had memorials hanging for the Fallen firefighters who died in the cold storage fire as well as at the police station for Charlie catara uh I would like to see that those names now with a new building can be proposed and looked at for naming parts of the uh new public safety building so my mission is not to let anyone who has passed in the line of duty for Ashlin to be forgotten but to be memorialized over at the new public safety building so that's kind of why I wanted to volunteer and be a part of this great great any comments or questions or I also I I also know that we have I believe we have a recommendation in front of us already or a community a Community member has put a request in which is why we've had to put this in place absolutely it's one of those things but I think from your background and experience we could possibly expand this a little bit if you want to present to us a couple of ideas rather than just following up on the one or two that we've had requested of course yeah okay Michael yeah I was just going to say Al Alex left off I mean he was kind of like the department historian and was really kind of in charge of developing what that what the new Memorial site at the public safety building look like and and put together so he's okay definitely some experience with that great sorry um that's okay um and again this is one of those committees where we can sort of determine we have the minimum is three and it includes our police chief and our five Chief and then members of the community and I certainly if we have the opportunity to accept both people that have put their names forward um I think if people are up for that I would like to Mo um if I can get a motion to appoint both John Dudley and Alex Keefe to the public safety naming committee I'll make that motion okay I'll second okay um any other discussion Claudia any discussion do you have to unmute her yeah okay hold on Jen's working on unmuting you so what I know I'm good I'm good okay okay good so before thank you again for you know people stepping forward yeah okay so we have a motion and a second uh again we need to do roll call vote Bennett I Keegan I bani hi Kinsman I and Grieves ey so thank you Alex and again this is one of those committees that has bless you bless excuse me that's okay um one of those committees that won't have an end date so I think like I said we have a few uh requests in front of the committee and then if there's other things that you can recommend I think you review it and then bring it back to us for approval and then we can go from there perfect sounds like great quick question um has has Alex and John seen we have a policy that we had put together about the naming like this committee have they seen that policy I I I have seen you have I just yeah we should make sure that John gets a copy of that and then I would think yeah send it out to both of them and copy the two chiefs because I would think probably one of the Chiefs would lead this to if NE you know yeah I would recommend one of the Chiefs start you know lead it or unless Alex really wants to step up and Lead this committee that's great too but I think the four of you can have a discussion and go from there and then my only other question is do we need to formally appoint the Chiefs to this committee or are they they're named I think they're named in the I just wanted to make sure we didn't have to formally do anything with that well I think what I what we can do is double check and if we need to we can always do it at our next meeting okay but that doesn't stop them from moving forward gotcha it's actually part policy yeah okay great thank you you're all set thank you so much for stepping up we really appreciate it and you can as you pass by John you can give him the good news okay I will plus he'll get an email great okay okay so we have the upper Charles Trail scheduled for 8:00 so we are going to go on to different things on our agenda until 8 o'clock so um no let's start with just old and new business so the first thing is discuss the Valentine estate Brandy asked that we put this on to sort of see where things are at what we want to do moving forward and I'm going to hand it over to Michael to review sure so um I mean I I will say there hasn't been much activity happening there we did uh go over there in MO not too not too long ago which is a little bit more of an involved Endeavor now that we have to deal with the um the mean and and orary spotted Lantern fly okay um so we have to you know do some inspections and things like that and so Becca has been working with Mass Department of agricultural resources on that um you know unfortunately we' we've had some incidents of vandalism and everything I think people have noticed where the windows at least on the house have had to be boarded up uh but other than that everything has been uh pretty much secured we were able to um we had a couple of touch-up things that we needed to do with the barn uh including installing the granite steps which has been completed and so that's pretty much finished um you know moving forward uh I think it's something that we should talk about as part of our Retreat coming up in August and you know what what uh if anything we're going to be able to do with that in the short term moving forward just given the availability of resources just as a reminder one of the things that we did for this year's budget or the FY 25 budget I should say which is this year's budget um is when we needed to close the deficit we took some money that we had earmarked for the Valentine property and used that to help close that uh budget deficit so we don't have as much in there as as as we had before um I think over the course of the next month especially after we get the bids in for the downtown Phase 2 project you know if we have some money left over there we might have to do some reconfiguration but there might be some money back into Valentine we we just have to do some maneuvering with that I have to see if that's possible but um in any case that's kind of the long and short of where things are right now okay questions comments sorry so the conservation restriction so just so you know um we did have an agreement with um halt which is the Hopkinson area land trust to hold that conservation restriction and if you recall the board reviewed A draft copy and approved A draft copy that we then to the sent to the state last July and we have they have not even looked at it yet uh because they are talking about their shortage of resources as well so they have one person that um is reviewing the conservation restrictions she was out on maternity leave for a bit um and uh the the last time I checked with her with which is not too long ago they haven't even really had a chance to look at it yet wow so when she went out on maternity leave they had no one backfilled to do the work they exactly exactly okay um it doesn't the not having the conservation restriction approved by the state does not stop us from moving forward if we need to and want to correct correct okay okay and halt is still working with us in Partnership so correct okay uh what's interesting is I had a conversation with someone who does ADA compliance reviews and he had driven by the the Valentine house and was concerned about seeing the boarded up Windows and he said what's the plan for that I said right now there's still a couple things in Play No final decision has been made but I said a lot of what we decide to do can be impacted by ada8 compliance so I've mentioned this to Michael and during our Retreat I think we can have a discussion if we want to spend a little money to sort of look at what it would take to make that building ADA Compliant it depends on what you decide to do with it because certain things are either State mandates or federal depending on what we need to do so that's part that'll be part of our discussion at The Retreat because I think the community certainly wants to see something happen at the Valentine property unfort for we as a community still have not come together as to what that exactly is we have ideas floating around so I I see foree another followup based on the Forum that we had a couple months ago yeah and I appreciate you guys putting it on the agenda because I think you know we had the Forum I think it was like the end of January a while ago it's been a while so I'm glad that we're you know talking about it because um you know I I don't want the public to think that that we've forgotten about it it's kind of fallen off of our radar and I think talking about it at the retreat makes a ton of sense um because obviously we know that anything more that we do with the property is going to involve a lot more funding and we have to figure out what that looks like yeah so I one thing I did forgot for one thing I forgot is that at the at Forum um young lady Luba you know came up and brought a proposal and actually Luba and I met met with uh with Courtney um who was running the the lack of a better term farm camp for a while but um I think she's actually working with Pilgrim day camp now I saw but um anyway we had a good discussion about you know what that could potentially look like you know some kind of education related event and you know Courtney had some good ideas too but anyway we did good great so you know from a public perspective we it is still on our radar it's just trying to fit it all in good okay next thing on our agenda is just to review the schedule the meeting schedule for the remainder of the calendar year Susan did put in our current meeting dates unfortunately October 2nd is holiday is a Jewish holiday so we have to decide if we want to adjust our schedule in October or do we feel we can be without that meeting um [Music] so we we have two meetings in September we have the 4th and the 18th we then would have done the second but that's the holiday we do have uh then selectman meetings on the N I'm sorry the 16th somewhere in there will be a special town meeting probably sometime in November um and I don't I don't know that we have to make a decision today but we may want to look at what you know do we add an extra one in October October is a month of five weeks um do we do two back to back from the 30th to the 6th of November but the sixth could potentially be a a special town meeting so just be flexible and if you know you're going to be a way let get that to us as we're looking at things um any thoughts on actually changing finding a different date for October 2nd now the last week in October makes sense especially if you have a fall P meeting and we need to keep things up on that well let me ask a question because a couple things one we're going to need to have a joint meeting with the the the planning board again to do MBTA communities right so we're going to have that probably September are we thinking September um okay I haven't so you know just kind of like mapping it all out and right may want to save that date in October for a joint meeting with the planning board is what you're saying yeah maybe um I do think like we I think depending on when town meeting Falls do we know when we're going to have the date for town meeting just just talking about that I think um you know maybe the the 20th might be a good day we have to look a little bit of November yeah so obviously the election the election so it's so the election we want to give um the town clerk's office a little bit of time to sort of move gears from the the election oh to town meeting to town meeting and so I definitely want to give I'd love to have a week in between if we can I just have to see if that okay because the election's November 5th yeah and Thanksgiving is the 28th this year so the 20th could potentially work from a a town meeting perspective which means we wouldn't have a select board meeting so potentially doing one on October 30th even though it then as tight week after week but it would be good leading into town meeting okay yeah I mean I think we're going to need two meetings in October my guess you know yeah the other thing is we did send out the um doodle Poll for the The Joint get to know you meeting with the planning board that people had requested and I believe EV almost everyone has responded if you have not please do right now they're the the best date so far is Monday September 23rd everyone who has responded has responded that they can do Monday September 23rd so hopefully those of you who haven't responded can also do Monday September 23rd um so please take a look and respond to that we will be doing a joint meeting with the planning board or the planning board will be joining our meeting on September 4th to do an update from Goldson from our Consultants from the comp ensive plan and then to bry's point we're going to have to do something for MBTA zoning that'll have to happen probably in September as well at some point okay okay um okay so yeah it's GNA be a fun fall busy yep but that's okay there might be a get to know youta communi well except that we want the community we want that to be public yeah I mean I'm sorry it's all public but we would want that to be televised so we'd have to do that up here and the get to know you is really I think right now it's planned for BC to you know get to know each other so but we can see if we have to we can shift gears and post do different things okay any other questions or comments on our calendar okay perfect timing leading to update on comprehensive plan who wants to start with that Brandy you want to start I like how Michael and I look at each other it's like rock paper scissors yeah um um so we are meeting tomorrow night to do the second of our um our visioning Workshop uh our last meeting was towards the end of June and we we um kind of broke up into groups at the community center and and Makita was there Mark was there um and we started taking the feedback that the community had given us um and the committee had done some pre-work um to basically be able to break out a visioning statement into sections which is what we worked on in groups and then each group came up with a visioning statement which we're going to review sort of a h a Consolidated version that goldson's um been working on for us plus working working on our goals tomorrow night so um you know I think that the the the format of the last meeting was really great because I think the small groups um I think it was a very effective way to to come up with our with our potential vision statement um so I know that um you know tomorrow night we're meeting all in person again 6 to8 at the community center I would say that just um for anyone from the public that's looking to possibly join us it it is a working session for the committee so like we are kind of um coming up with our goals based on the data that we've received so and the pre- homework that we did yeah so um so I'm looking forward to round number two and so the the plan is that we're going to take the vision statement that we've worked on we're going to take these goals that we are going to come up with and we're going to be presenting that back to the public so there's going to be an engagement period starting mid August probably into of September that we're going to um get feedback from the community on what the vision and the goals and there's going to be like a questionnaire on the website plus um the comprehensive plan will be at the farmers market getting some additional feedback from folks too what is the date that the comprehensive plan will be at the farmers market in August come on you should have known I was going to ask you're right you're you're right you you you are a th% correct that mean is it like August 4 so so the problem is there's so many dates for the farmers market going on in my head right now it's either it's not going to be August 10th it's the 17th August 17th and September hold on September 14th I know it's August September 14th so okay August 17th September 14th okay so if if you want to give feedback once some of this information gets put up on the website stop by at the Farmers Market on either August 14th or September 17th to talk to members of the comprehensive plan committee who are going to be there uh and give us your feedback Y and then like Yolanda said um there's going to be a joint meeting with the planning board on the 4th of September gson will be basically presenting to the groups and then um that's phase two of the so that's all the engagement information so we talk about like what the what the findings have been that's that's and if you're not getting the comprehensive plan email make sure you reach go to the website and sign up for that it's always great information plus giving you information about the members of the committee okay any other comments or questions about the comprehensive plan process or where we're at okay a few reminders we have vacancies on various boards and committees affordable housing Trust trust has one vacancy for an associate member conservation committee has a vacancy open space and Recreation committee has two vacancies uh the committee has had some people come to their meetings and hopefully they'll be giving us some recommendations storm water advisory committee has a vacancy sustainability committee has a vacancy and the Town Forest has a vacancy for an associate member so if you are interested in volunteering for any of those committees please fill out a talent Bank form that's available on the website you will then be forwarded to the chair of those different committees and we will be doing our new appointments and reappointments at our second meeting in August which is the 20 Wednesday the 21st so if you're interested try to sign try to fill out your talent Bank form and go to a meeting before that date another reminder free covid tests available at Town Hall first Saturday of each month is drop off recycling at DPW from 9 to noon so that is waste motor waste motor oil thermometers thermostats fluorescent light bulbs so that will be August 2nd this this for the next one on August 3r okay so it's August 3rd that the next one will be we'll be electronic disposal as well there is a nominal fee to cover that registration deadline for the September 3rd 2024 straight State primary is 5:00 pm Saturday August 24th reminder the state primary in-person early voting happening at Town Hall Hall Saturday the 24th from 8: to 2 Monday the 26th from 8: to 3:30 Tuesday the 27th from 8 to 3:30 Wednesday the 28th from 8 to 7: Thursday the 29th from 8 to 3:30 and then Friday the 30th from 9 to noon and then of course the primary itself is on Tuesday September 3rd the day after uh Labor Day vote by mail application postcard the application is to the application deadline is Monday August 26 so if you want to get your V your your ballot by mail that's the date to request it by if you want to change your political parties the deadline for that is Saturday August 24th um some fun things to think about summer concerts at Stone Park uh July 23rd Deep River acoustic project July 30th father and sunband those are both starting at 7 and then the three dates in August start at 6 Gary bernich lights out blues band Mason Tyler Duo on the 13th and then the last one is August 30th the day Breakers there's a break there is that is there really a break there or did we just not get it listed oh okay okay great okay those are all the reminders um consent agenda if I can get a motion to approve the consent agenda as presented so move and a second a second any questions all those in favor of the consent agenda as presented I I I I okay Claudia hold on we're getting you unmuted I I perfect thank you so the consent agenda passes as presented just one quick thing just as a a side I know the last meeting and I don't have the date from the meeting minutes that we had removed from the consent agenda because we didn't have them before the meeting can we make sure that those meeting minutes are on our next agenda next agenda yeah you know what I'm talking about yeah okay okay thank you okay good uh it I can give a quick update on your okay I was going to say I think you can so do that and then we'll uh welcome hopefully the I know the trails committee is downstairs meeting so hopefully they'll be up here soon but go ahead Michael why don't you start in your board uh your town manager reports sure so uh so just to let the board know and the community know um rich Ball our longtime assessor uh has uh said that he is going to retire at the end of the month um certainly had has a had a great career in public service and is getting ready for the next chapter in his career so uh many thanks to Rich for everything that he's done he does some incredible data work and you know it it is I want to say it's kind of a shame but it's been interesting uh rich is very low-key and very quiet but you know over the last year he's kind of come out of a shell a little bit maybe he knew he was going to retire he counting down to retirement but you know I recall like in the Citizens Academy you know when we were doing the finance section he was you know GNA do his presentation and you know we're we're used to Rich's presentation on the tax hearing so we're kind of um you know expecting something similar but he you know he um it was a very different presentation uh than than what we're used to and you know he he was having a good time he uh he had some jokes and it was um it was pretty good so you know uh thank you Rich for everything that you've done uh we're currently advertising for that position you know we'll just you know let uh let everybody know just based on a comparison we did need to adjust the salary a bit and um you know unfortunately so far we we've only got three applications so um when did you post last last week or maybe even a couple weeks ago last um so U and hopefully we'll we'll start interviewing soon so okay anyway uh thank you Rich yeah thank you I'll miss I'll miss his his presentation his annual presentation to us where where we talk about the split tax rate no split tax rate and all the details around that so um so thank you to Rich uh just quick question so when Rich retires if there's a gap um is there someone that's going to be like the point person for yeah we're we're we're working on that we're figuring that out whether or not we need to you know kind of like bring in like a consultant type of figure who who could do that but hopefully um you know there won't be too much of a gap okay and the board of assessors kind of knows that he's retiring okay yeah because it's not like there's an assistant assessor available correct okay and you'll let us know what you plan on doing to fill that Gap if it's necessary okay great oh my gosh hello wow okay Bobby couldn't stay [Music] away well perfect timing before we go into the other Town manager reports we're going to have you guys Jump Right In in and who's presenting if you could come to the podium and uh hopefully from the select board side you had the opportunity to review Joel's draft that he sent us and so I I we invited the upper Charles Trail here for two reasons one to congratulate them on the grant that they received for the uh purchase of some land in regards to the trail and two for all of you and especially I think for Claudia and Makita as new to find out where things are at what the you know what things are um how things are moving forward and um I know from our Trails committee they want to have this have happened yesterday and I think a lot of people who support the trails want that to happen as well and I'm going to repeat something that I know Joel has heard me say a number of times that to remind our committee and the public watching this is a the this is a great project I support it 100% but if we look to Holliston it took them 20 years to create their Trail and they had an empty Trail bed so that puts into perspective our six to eight years of work that we've been doing has it been 10 now I don't know where the presentation is it 10 10 yep um yeah we are he emailed it in is the presentation on here I don't know where it is though um has it been 10 years Marty really be 10 in December 10 in dece is that when we like appointed the committee and then we brought in the consult and stuff [Laughter] so so so we're halfway we're halfway compared to Holliston so I think we're doing okay uh the one thing that we're seeing as a community and just in trails in general is there's a lot of state and federal support to create these Trails right now as an alternative for transportation from for people to get around in their Community to get from one Community to another and then and I'm hoping I'm not stepping I don't think I'm stepping on anything from Joel the really exciting part and this this I've had the opportunity to see as part of the Metro West Regional collaborative is there's the north south Greenway and it is a multi-use trail that it's going to go from Maine to Florida and when they were first designing it it was going to go through more western part of the state either Springfield or Worcester because of the work that this region with the help of mapc and David lenheim from their organization as well as a few a bunch of other people that Greenway is now going to be coming through the upper Charles Trail so from Framingham and if we can have Ashlin set up that we are a Spur that they can do a loop of and come into Ashland for all kinds of fun and exciting things um I think is exciting I know these things take a long time and that's why I always bring the 20year thing up for Holliston but okay are you all set Joel yeah okay okay and again this is an overview um certainly if there's any members of the committee that want to jump in and then before you start Joel if you would introduce the members of your committee I would be happy to do that okay but even before I do that I want to introduce a special member of our committee okay who is sitting right over there Rob sheerer just just steep down from the select board he's been an absolutely invaluable asset to our Trail committee helping make this with the board's approval a priority project last year uh arpa funding which we had tremendous support from Senator spilka and representative Lewis uh Jack Lewis actually got us a separate allocation of funds that we haven't spent it yet but we're we're eager to um and also building and and pushing for the creation of an implementation team with Mike Herbert and the the planning department and members of our committee so it's been just invaluable so thank you Rob it's been just invaluable uh we also have here with us most of our members we have Tony Lewis and David Rosenblum and Marty ring uh and Tim Henderson and then not with us today is Preston Crow and Judy rosenfall and Doug Costello they're out of town and wherever they are um Yolanda has repeated this uh statement about you you need to be patient I'm not patient and it takes 20 years to build a trail it took them that long with really good people in Holliston I mean those guys were really topof the top their their team that they had there 20 years that was in 1990 though today the state is throwing money at this the federal government is throwing money at this there's no excuse anymore we can do this and we feel like we're right on the brink of having a trail not just part of a trail but a trail that actually would run from the Sherborn line we'll get into some maps in a little bit all the way across through downtown Ashland all the way to Hoppington State Park where we're hoping to tie in with the hopkington section of the trail this Trail ultimately will be the plan is to have roughly a 30 to 35 mile Loop big circle through five towns Milford and Holliston were the first two then Sherborn Ashland hopkington and back to Milford I mean it's it was the people who started this had just an amazing vision and we came along where where the Johnny come lately here um what gives us optimism at this point is that we just received a $300,000 Grant you know that's really a substantial amount of funding to acquire a couple of parcels that we need along the trail route that has been planned um Mike Herbert I just love that you said this in the last board meeting you said and I quote I didn't think we had a snowballs chance in hell that was an absolutely that was an absolutely astute observation and the reason is because we were asking for a ridiculous amount of money much more than the average Grant we were asking for land acquisition Yolanda was that the uh MetroWest Regional group that had the thing at uh the skating rink yes so I we Yolanda invited our committee to that and uh uh Pete Sutton who works for Mass DOT as a trail planning guy uh got up and made a speech that the now he said you can use these funds also for land acquisition I had never heard that before and we were really up against it trying to even with that approval of land acquisition not easy because we didn't have basically a sign purchase and sale we didn't have a price you know what are we we're giving you this money but what's what's the deal here you know so uh anyway they came through and uh we're we're sitting pretty right now you know hopefully we can finalize all the details there um I wanted to highlight just a couple of other quick things before I get to the core presentation here the comprehensive plan committee and you you guys can speak to this far better than I can but I saw some some statistics that were generated about what do the residents in Ashland want I can't tell you how often people come up to me I've been doing this a long I've been doing this before we even had a committee and they say what's going on and residents want more open space more natural space where they can be in the woods or along lakes or something away from the cars it's not just Ashland we're also autoc Centric what do we do we build sidewalks you get get to walk down Pond streets great that we have a sidewalk certainly safer than what we used to have it's great but cars are zooming by it's not exactly uh aesthetic you know and pleasing to do it so it's important to have that but uh this Trail we're trying to make as much as we can that's the ultimate goal an off-road Trail where you're out there in the woods looking over marshes and reservoirs and going through Ashlin State Park eventually really trying to get away from the auto traffic and and it it provides a place for families to to meet to have uh teach their kids how to ride a bicycle uh it gives them the opportunity to uh you know a parents walking kids in a stroller this is what we see I mean I'm on bike paths all all over the state all the time and there's a lot of people out there and I want to emphasize this is really an important point you know people know what I do I run a large bike club this isn't just about bicycling this is about people who go out and walk if you can walk or even be pushed in a wheelchair you can get out into nature and enjoy these Trails I mean it's really a a great thing so let's get to the document here what I've done here is I've divided the project into three phases resourcefully referred to as phase one two and three and I have been for a long time very resistant to chop this project up into little people say well just get a little done maybe people will like that and we'll then we'll do a little more next year and the problem is that that's what we did with the trolley Brook Trail and we didn't do anything the next year or the next year or the next year I don't think that's a good way to do these projects so what has been designed here is is just an unbelievable win win strategy and how the project is structured phase one of this project has an off-road Trail and again we'll look at the maps but it goes from the Sherborn line over the Dyke trail that comes over to 126 just south of Market Basket across 126 and basically up behind the high school without getting into the ultra details um and all the way down to Chestnut Street 95% whatever the percentage is of that is Offroad natural scenery beautiful areas lots of trees and no cars that's what we're shooting for when we get to Chestnut Street though phase one compromises it says well what we can have here is a fully operational Trail phase one doesn't mean doing a little piece it means doing the whole Trail but it it's only an operational Trail and what does that mean it means that we get to Chestnut Street and then we continue on the roads this was part of the original vision for the trail we go on the roads through downtown Ashland some people aren't going to do that they're not going to want to ride up a chest AG some safety markings you know whatever if we can get bike Lanes or whatever safety features we can Implement uh that's already there the cost is almost nothing you know the the trail is there because the roads are there that's phase one phase two whenever we get to it now we've got a completed Trail and the benefit of that is that we can get on all the state apps we can say come to ashin here's the ashin trail and why did we route the trail through downtown because we felt that this was a way of bringing traffic to our ashin businesses the whole Market Basket Plaza downtown itself not much beyond that the train station possibly people could commute if they wanted to do it you can actually just get to the train station on a bicycle so that's the advantage of having the onroad route but phase two of the project which were I'm not planning to go into great detail about it tonight but phase two of the project at Chestnut Street there would be a branch so one route would come out of the cemetery or near the cemetery and go to the light by the Shell station and go up Homer ra through downtown Stone Park the trolley Brook Trail and and onto Memorial Drive and phas the the other route the branch part would go to Ashland State Park there's a few different options of how we could connect there and it would go to ashin state park over the dam and eventually up to Memorial Drive where it would link up with the trolley Brook Trail on Memorial Drive so this is a much more attractive Trail it's an off-road Trail I mean it has all kinds of advantages but let's not start there well those issues I want to emphasize all of these phases it doesn't mean we Scurry Along on phase one until we're all done and then we start phase two and then we do that and then we start phase we can be talking to DCR about what it would take to implement a trail in the state park right now we could call them up tomorrow or in a week you know so we shouldn't just view this as pushing off to the Future when we talk about subsequent phases but the main target should be getting from Sherborn to Chestnut Street and then on the roads to hopkington um phase three is even more vague at this point we come up from the train station or around cus apartments or however that's all going to work I want to emphasize that nobody on our committee is an engineer we came up with the best planning we could do we hire an engineering company to do f is one and we say can I borrow you for a minute come on over here I want you to look at this what what should we do here we're looking for guidance I mean we're not experts on this stuff we have an opinion we've looked at it for 10 years we've gotten pretty good and knowing the the pros and cons but you know to have professionals looking at this would be a major plus I mean again that's not what we do we're bike riders and enthusiasts and Advocates um let's see what else I have here oh there you go he does the things he does fly over he can launch rockets at at at Trail users engineering though I mean that's it's engineering to some right engineering is [Laughter] engineering oh okay so yeah you were software though oh you did well I was software that's okay we got three engine so um so Joel why don't you take us through the maps and then let people ask some questions that would be great okay I don't want to throw you off what your plan was but no no no no I I'm always glad a lot of people like visuals there's one last thing I want to say well we'll look I think doing it with the map it even be better let's do that okay let's do that all right so I'm scrolling up except this thing doesn't scroll the way my computer does there we go okay somewhere here there's a map all right come on you can get there who wrote this thing I'm not used to this ah here we go this is tough though all right I'm sorry these I don't know if is there a way to turn this sideways try right click right click didn't do it oh this spin around this should be a rotate not that one oh okay should no that's share how do I get rid of that what a mess okay that's okay why you you know just try to talk as through best you can I think okay I would scroll up just a little so that the red circle is more in the middle of the screen well I just wanted to show where it begins at the Sherborn line so okay that's so in Sherborn over the line into Sherborn this is not Ashland all right and I'm not going to go into a whole lot of detail about this right now there's the CSX train tracks in Sherborn okay once we hit the Ashland Town Line which is right here see that horizontal line going across that's the Dyke Trail it comes over here all the way to 126 the red dots all right which brings us to the next topic here as we scroll up and look at this there are several Parcels that are in various states of town control two of the parcels that happen right here at 126 are called the Enzo parcels and for the most part uh the the owner of the parcels is very aware that the town is interested in this for the most part I really don't want to get into uh land and owner discussions here I think more just the route and but some of the stuff is known to the people already so I thought that was okay so it would go across it would cross 126 Mass DOT has gracious ious ly installed or is about to install a crosswalk there and a lot more work needs to be done like for example if you cross 126 in the crosswalk now you're on the other side there's a guard rail there unless you're a good jumper you're not you're going to be in the marsh anyway but but uh so um we'll we'll work with them on that Joel don't worry right now it's good to have the guard rail there exactly so i' I've been working with the uh Mass DOT official in charge of all this and it's just a permitting process he's very supportive of doing this the next property is called it's I don't think it's labeled here the Sudbury Valley trustees par well that is but the what they call it is not it's it's they actually call that the for some reason the Roco parcel R CCO um I've met with their land acquisition director and he did more than I could ever have done I mean he's an engineer he was able to map out where how this Trail would work coming from 126 and going west uh we will need his estimate I mean this is subject to engineering review but we will need a couple of things to make this Sudbury Valley trustees parcel work one is that we're going to need them to approve it so we we're looking to have one of our action items is to have the town meet with the director of SVT to get an approval I think that's like almost a done deal but we still need to have a formal meeting formalize it yep he this guy that I met with there uh and walk he walked the trail with me uh said that he thinks we're going to need about 240t long Boardwalk coming off of 126 it's all Marsh when it starts off the good news is after 240 ft it appears that we're on Solid Ground the rest of the way except there'll be one other little section of a a much shorter I think it's 65t Boardwalk anyway all all of that without getting into pain staking details gets us up to mohall drive there's a little kind of a I guess we call it a paper Road or a little road stub that never was used that connects up to mohal drive and that comes out to uh Cedar Street from Cedar Street we want to turn I guess it's Southbound on Cedar Street toward the fire station and then turn up the power lines like actually go up the power l lines and that brings us all the way to the back of Ashland High School we've met with the school committee and a bunch of their key people and they are very supportive of this as long as we make sure it's safe for the kids and we have you know they they like what we're doing um from there we would come basically in between the high school where there's some of the fields up there and the cemetery we go across the very top of the the fields or the edge of the cemeter however it would work and that gets us over to what we used to call I don't know what the name of it is anymore but we used to call it the faford parcel now now we call it the Ashlin parcel I like that so the town for people who don't know the town has recently acquired that land Y and there's one more piece that we think we'll need and that is owned by DCR so if you go all the way across the faford parcel heading toward Chestnut Street there's a little tiny undeveloped piece of land there that DCR owns and and I think before I'm not sure where that is Joe so it's before the bridge it's before the bridge that's behind the water pumping station are we in the right that's right yes so I have been working with a guy at DCR who's been very supportive but they have a formal process that we have to go through so I have paperwork work to do that I have to submit to them um map two [Laughter] okay okay do you know which button it is I don't Mouse around your mouse like up here or something there was there oh look at that try look at that sound engineer this is he's not as he's not as sound as you would [Laughter] think sorry um so what this is showing here this we've kind of covered this a little bit but this shows uh coming off of mohall Drive uh going up the power lines along here on this eversource right of way area here Ashland actually owns the upper part of the land from Grover Road up to the high school come through the back of the high school around the top of the cemetery or the top of the ball fields whatever we can work out with the town as what do the residents want us to do there across the faford land across the DCR parcel and then down the Very extreme Northwest side mostly off the road in the cemetery this is not near any current grave sites these are really old Graves that are up in there um but we can work with the town on on finding a way to get down to Chestnut Street we'll either work our way over to the cemetery exit or maybe we need to cut through the fence and have access through there by the the pumping station you know we're open you know let's let's hear from you and see what you think is the best way to do it um okay and that is all right so this just this last piece just shows the onroad part so we we get to Chestnut Street near the cemetery we'd go across the light by the Shell station across 135 up hom RAV to downtown across Main Street Summer Street Park Road past Stone Park a right on Cherry left on munko and then we would take the trolley Brook Trail this is an existing Trail if you haven't if people at home are watching this and they've never been on on the trolley Brook Trail it's really a it's beautiful pretty it's a pretty Trail um and that brings you over to the MBTA access road and that is what we're envisioning as phase one um well that's not quite true is it let's go to last map here if I can figure out how Marty did that oh there we go due to more flips so it's not upside down you don't like it like that yeah com okay there we go there we go all right so oh excuse me um all right so this gets us to the MBTA Road and the trolley Brook Trail and right now it's a bit of an issue uh what we do is we go there there's a part of the upper Charles Trail in Ashland exists already it runs all the way the length of Memorial drive all the way to the train station most people probably probably think of it as a sidewalk but it's a really good sidewalk it's 10 and 1/2 ft wide for almost its entire length and it brings you all the way down to the train station Ashlin bike club uses that I mean it's a perfectly good bike path um there's a bit of an issue and I know Rob indicated he's on the MBTA committee or something advisory Bo Advisory board so we're I'm I'm looking to have you give them some advice uh what we're hoping to do as part of this phase to get to Hoppington is to cut through the train station again this isn't the my favorite Trail cut through the train station go up to High Street up that little back exit ramp up High Street to whittimore over toward uh the back of hopkington state park off house Street um so the problem there is that uh I don't it's going to have require a conversation with them I don't think that they necessarily view that EX ex as an operational exit so we need to sit down and say look you know humor Us here for a couple of years while we build the rest of this thing and and see what we can work out we'll see what we can do um anyway that basically is it it gets you all the way over to house Street and the back entrance there's a couple of different places to go into hopkington State Park one is right at the corner of cross and how and the other one is a little bit farther up um how Street yeah emergency G right so we'll work that out just as a complete aside here and I mean I find this like a really interesting thing I watch a lot of videos of people doing these National Trails not just biking they're hiking and biking all kinds of stuff and uh one of the things that you quickly learn is that especially longdistance bike riders where do they stay at night you know you don't you don't just ride up and put your bike up on the front porch of the Hotel Ashland you know we we ain't got one so you know I was thinking wouldn't it be unbelievable a lore for to have them take this branch of the root because there are other branches that go to Holliston if we could get them to agree to having a small number you don't need you're not turning it into a campground with aund tent sites you might need five tent sites something like that where people would have a place to stay and my argument that I would like us as a town to present to DCR is that state parks all over Massachusetts provide camping but not in Metro West I'm not I'm not aware of any maybe somebody is but I'm sure not they just don't do it and I don't know why that is but if we have reason to say there would be a benefit to it now that we are building these Trails maybe it's time to rethink that you know and I don't know you know there's obvious costs and administrative issues and all kinds of things so um that is pretty much phase one and now that I left it to the end these guys said make it the first item we kind of would like to talk about two things um Yolanda approached me we had a meeting on Friday last week and she said uh that she was hoping Rob could be the Lea Zone to the board so we want to talk about that for a second and uh nobody wanted him but I insisted so this one pretty well and um um the other thing that we really just need to do we are so close on this project right the we have a designed trail with a couple of key missing pieces that are going really well that we can get in the near term we could engineer the whole off-road part from the Sherborn line to Chestnut Street and have a completed Trail like magic and there's all kinds of reasons I'm not going to go into but getting a completed Trail is like gold there's a lot of maps that we can get on there's a lot of organizations that you publish with and if you want to attract recreational users to your community and and stimulate your businesses this is how you do it what we're asking for is that we would really like we have uh two teams we have our committee and we have an implementation team and we really would love to have a formal scheduling document for the implementation team where we say here's here are the activities assuming we agree to all of them you know let's see what they are and go over that and then here's who needs to do this some of the things we talked about in our committee we may be able to take on or at least get the ball rolling on you know we don't always need Michael or town staff to get involved up front or maybe we want them to at least have some input to it up front depending on what the situation is um but I I think it's really important to not just say Yep this is great let's do this because there's not a there's no deliverable there's no deadline there's no it's it just becomes a very vague process so what we're hoping for is to build a project plan and we're going to try to put a more detailed project plan together and then you know whether it's Michael and Jen or however that would work try to try to get a buy into it uh you know estimate how long different tasks will take we have no idea I mean you know we're going to an engineering company and saying could you do all this neat stuff on this part of the trail is that going to take them two years or three months does it cost $5 million or $1 million we don't know I mean we just don't know so we're looking for help on stuff like that we're we if we we can get a little more structured and scheduled as a process to run it as a real project uh that would be very very helpful Rob did you have anything you wanted to say about the Lea Zone thing before I make fun of you some more Hello everybody um good to be back here again because it's temporary so that's part of the um so Joel I don't know if you you got 10 years Rob until complete that's better until completion which was the previous one did you uh but you're going to come talk more about next steps right well all right we'll see what the board want we'll see what the board wants to do so on the um uh you guys we had talked about me continuing as the Lea's on to the select board from the upper Charles Trail so uh we discussed it earlier and people um they kind of like me and think I'm okay you know but they actually were thinking um they would prefer a serving member of the select board to be the liais on which is not surprising I think so I'm happy to try to do that role continue that which is a kind of be an advocate for both sides which has its own kind of challenges but I think the first preference of a committee if there's someone on the select board he's willing to kind of commit to do that would be their preference so I'm not saying people need to decide that right now um think about it but and if there's someone who wants to step up and become that kind of closely involved I think that's their PR preference and otherwise I'm happy to try to continue to do that so I think that's pretty much a gist of it right so I received a vote of no confidence so you know but or little confidence there some confidence but all right well there's certainly a benefit right to having someone who an acting current board member as the liais are so yeah okay yeah okay so I be happy to open this up I I don't know where it is in I'm having all kinds of trouble with this document but somewhere here there action items is it above so before before you go to that any questions on what we've seen so far from the board I mean do you feel I'm going to say to Claudia and Makita do you feel like you're sort of up to speed on the you know where the trail is at and where they're looking to go okay okay um I would also real like I would I would love to meet with ke and Claudia anytime to walk part of the trail maybe you haven't seen or you just want to come out with us and get our perspective of what's what's real in the field and uh we we would be more than happy to we always love it when people come and visit us you know it's great okay so I was if if you have questions I would be happy to let's let do question got a couple I've got a couple questions just about what you presented great um first the the you were talking about going through the power lines yes what does that process look like because you know I assume over by the high school it's it's I have power lines behind my house and it's all you know eversource and vegetation and they maintain it and all that stuff so are we looking I assume we'd be looking to do like a paved trail through that probably that's again subject to engineering yeah so I'm just curious like what have you heard from other like um well let me give you a really good answer the last Ashlin bike club ride was on this past Sunday and the first I don't know three or four miles of the ride was on something called the mass Central rail trail and the mass Central rail trail is envisioned to run from somewhere east of 12895 like maybe walam or beyond all the way out to um Northampton and maybe to Albany and maybe to the West Coast okay and when we did the first three or four miles of that because we get off these trails and ride on the roads quite a bit um it was under power lines they were NE right the the trail was here and the power lines were here okay the trail was there pave Trail beautiful and it was eversource or some other power company's property the guy who really put that was really the the uh energy behind getting that to happen was a guy named sori who's the city planner for the town city of Framingham so we can get we can find that out SAR sarkeesian so he used to be in Wayland yeah this is in way he helped with and now he's in Framingham and he is very actively working to work on the sections so they have the Chris Walsh Trail and then also the connection from the Chris Walsh Trail South into Sherborn hollist and connecting with Ashland but yes sar's and he's he's very active so all of that is to be discussed to be negotiated are there legal constraints what does their easement look like yeah but you've seen it before so that's kind of like one of the things it exist okay CU I was curious I don't think there's any section of our trail that you can't find it having been done in another community so with power lines through Wetlands through backyards through through cemeteries I mean you it's been you go somewhere either in our state or another state and you'll see it have has been done okay okay y um one other question I know you were talking about the MBTA and using the the emergency exit yes out of there and I know we've had a lot of people come to us about safety concerns about cars coming in and out of there because the visibility is kind of hard so I think that's a you know something that as far as a safety issue that I can I can I can Envision like bikes coming out of there and not having cars have the visibility into it so so it sounds like um I hadn't really thought that through until Joel mentioned it today but certainly something I could start bringing up with the mvta people and see what kind of issues they raise um but that's a good yeah any kind of entrance from that Half Baked gate would have to be you know well signalized or on that stretch certainly okay so one of the things I read in some of the early comprehensive planning documents talked about people up I guess up in that neighborhood up way up high Street and Beyond cross street up that way wanting to be able to bicycle and leave their bikes at the train well you can do that but it's not always convenient depending on how you go I I couldn't agree more that I think that's a very dangerous egress there you know you'll never hear from me to to get a Trail built sacrificing saf we would never do that right right in just as a complete aside but it was so it was so horrible what happened I couldn't believe this I came to and I think it was a select board meeting I don't know like four or five years ago or something and they they had the MBTA people in here and I said you know bikes you may not want bikes but they are using it that's what's that's the reality you know and you it would be great if you could make it a little more a little safer I said when if you're going to keep that gate there partway up the road it's on a steep uphill there right if you could make kind of like a radius so we could go around the gate on a bicycle cars couldn't do it you know and they did they were really accom they I mean it was like a year later they actually did it I couldn't I was so pleased until I saw it and what they did was if you could imagine the the whole radius is about like two feet around the pole I mean there's no way you know even if you walk your bike you're up on the curb it's just terrible you know so but I think that's that's a very important and valid point there may ways of looking at the intersection to do something safer than it is it's also at a curve in the road I mean I really don't like that but you know I mean the other thing you know without going off on this but it's you know Ashland you know Yolanda always highlights that we don't have a rail bed here in Ashland and what this means is often times the property the the the land that remains is wetlands and ledge it's stuff that Builder new enough to stay away from and now there's nothing left and they're they're trying to make it work but the stuff we're stuck with is is sometimes not so good you know and we're just trying to we're trying to find a way through as long as it's safe that really has to be the bottom line and then I have one other question and I don't know if it's if you're going to cover it kind of after the fact but we talked about you know funding available uh state and federal level and um as far as phase one are you thinking because I know you're talking about like engineering so there's like the engineering component right and then from a funding standpoint we would apply for funding for the entire phase one or here's how I'm envisioning it I mean this is all to be discussed I this our implementation team really needs to know the details here and see how this can work if we can and we think we have sufficient funding we don't know for sure but we have quite a chunk to engineer all of the off-road stuff and maybe even the you know the on-road stuff is just some safety signage and bike Lanes or whatever that doesn't cost anything um after that Michael and I have talked about maybe getting on the tip you guys probably all know but just to explain it this is a a public process where if you I think you have to be at the 25% design with your engineering so we would hope the engineers would bring us to that point handle all the permitting and then we say we're ready put us in and that could take any place from three to 500 years of getting funding I mean you just don't know now you're exaggerating Joel it it'll take 20 years sort of yeah so so so uh you know um maybe we'll do that maybe there will be other sources of funding that we can explore okay uh let you know let's see how it goes but again the whole the whole Focus that we have right now is we think we're knocking on the door to make a big thing happen literally a completed cross town Trail we can do it and you know if we if we just schedule these things and hire the companies to do it we can make it happen um so that's what we're hoping for and then the other part and I I don't know if you're going to go over this Joel is that there is then a complete off-roads path as well that would take you um around different part Parcels through DCR I mean uh and there's there's people who are interested but it's a matter of just doing the work to get us there and and as Joel said now that as of last year we've made this a priority project I think when we have our retreat in August we can talk a little bit more about what that means and how we can move this project what does it mean to move this project forward uh working with the committee and and you know staff and things like that I have a question yep all right the new Kid the new kid yeah so um so uh I think we in the Dogman it mentions rewriting the BCT oh great question and so I noticed that the AMC is involved in uh you know uh overseeing the BCT I I'm not exactly sure what that means and I don't know what the implications are for for our trial so if you could explain that relationship uh a little bit and start with explain she was planted in the audience I can't thank you enough so so here's the deal there's something I know you guys know this but there's something called The Bay Circuit Trail it's unbelievable what Massachusetts did it's a trail that STS North of Boston and it goes comes Way Out West here and then goes back like in a u-shape south of Boston how long is it over 230 miles long it's a great hike it's unbelievable Tony have you done the whole thing not Tony and his wife did the whole thing unbelievable you know um so some years ago I I can't remember the exact time frame maybe five seven eight years ago maybe more even the train track people in Sherborn said we don't want you we don't want you people coming across our train tracks there's risk of vandalism there people could get hurt liability get out you cannot advertise the Bay Circuit Trail coming across our railroad tracks anymore get rid of it well the Bay Circuit Trail used to have all kinds of issues with with private property they had issues and it used to come out of the back of Market Basket and then to go south down to the Dyke Trail that's that's about 660 ft from Market Basket South towards Sha to the Dyke Trail and then you turn uh East on the Dyke Trail all right you had to walk in the street crazy on 126 I mean this really it was insane so um we included in the grant we really leaned on this heavily we don't have the train tracks yet but we're making some progress we think um we're working with state agencies and stuff to try to get an accommodation of being able to use the train tracks to put a trail they call this rail with Trail they're side by side well you don't just want to do that you want to put up a big high fence in between the two I mean safety has got to be Numero Uno and vandalism too so in the grant that we wrote uh that we just received um we uh talked about that this could be a major benefit where now instead of coming through Market Basket and going down 126 which now should have a sidewalk which is a plus right you could be in the woods on beautiful Sudbury Valley trustees land really nice this is a a major upgrade to I mean they're looking for as much nature as they can get so that's the status of it you know our comment about the AMC this was just kind of like a little Tickler note to myself like we really should contact them and let them know where we're working on this it's not anything we have any control over I mean they can route the trail however they want okay but what we're doing is we'd like to encourage them to improve the Ashland section of the trail by taking advantage if we're able to make progress here of what we're doing you know that our Trail could become a major Plus for for their Trail one other thing I just want to point this out you know people I I just to put some scope on this today I looked up I had no idea I mean I couldn't have guessed with than a million how many people use the Appalachian Mountain what's it called the Appalachian Trail the at they call it right yep how many people a year do they get hiking on that not all the way through it goes main to Georgia yeah most people just do section hikes SE exactly how how many people a year do they get over three million yeah a lot of people so we're not talking about like 50,000 nutty longdistance hikers we're talking about a lot of people here there's another trail that goes from from Washington DC out to Pittsburgh uh and they get about 1.6 million Trail users a year there's another one last one I'll say is the U Eerie Canal Trail it gets 1.6 million users a year so you know we're not envisioning that you're going to have 1.6 million bicyclists riding across pond street but we could if we do it right and we have the right Vision to try to attract a commercial thing you know I used to serve with Yolanda on the comprehensive planning committee and we always talk about you know what's happened to Ashland and what's happened to all the Suburban towns everybody moved their little shops the bookstores and the dress shops and whatever it was they all went to route nine because that's where the Bucks are and they all and you know we end up with not particularly uh job oriented or profitable businesses for to help with tax revenue so this could really be a thing you know if we do it right we got to have the right Vision yeah and I go ahead Claudia no I was just going to ask a couple of quick questions I think um how many miles would you say there are that are um off Offroad uh off Trail so they're on the road well now you got me I meant to look that up today I'm gonna say I'm GNA guess I I think it's just about 6/10 of a mile for the Dyke Trail the rest of it over to Chestnut Street I think is maybe a mile and a half to two miles so I'd say three three and a half okay and then how many miles of on road and yeah probably another five or so something like that and some of that's trolley Brook and and Memorial Drive Right and is the would the idea be to put like stone dust and or pave them in some places or or just to clear it and make a make a pen if you go ask a million Road cyclist like me all but one guy I can send you a picture of him all but one guy will say they want asphalt they don't like the stone dust that's what Holliston did however we met maybe roughly four or five years ago with DCR because we're talking about running over the dam there and through their trails and I was absolutely I mean sometimes you just know and I was sure they were going to go for a natural surface and they said if you want to have a trail in our Park it's got to be asphalt I couldn't believe it so you know go figure I don't know like you know what is the thinking I you know there's all kinds of issues that come in with maintenance and safety and and you know uh noise if you're going right by a bunch of houses right but all of that what the one thing you don't want to do is have a mishmash you don't want to go an eighth of a mile with gravel and then an eighth of a mile paav then an eighth you're constant because at that Ridge you're it's just not a good thing right you know so you you pick one and you go with it for for long stretches even if you have boat I think you'll attract different Riders right you you have people who will do the Milford portion of the trail because it's paved but then then once they hit Holliston they turn back around yeah because it's not as comfortable to drive or you know or their bike is not appropriate or they you know it's definitely one of those things um right I also think and and I could be wrong that I think a lot of the funding and engineering is they're they're going toward paved routes because it's more it's more durable and it allows I think for more commuting right and that's what they're trying to push as well can I just oh sure sure I I do want to add just one thing Joel talked earlier about the challenges we have in Ashland so you know we may be sometimes it may not we may not be have finding a good width you know the do type of width we may have to look at kind of in between Alternatives like a nice gravel path that's maybe not as wide as we would like I mean we do have some unique challenges I think the key is flexibility and adaptability depending on where we are and what we're trying to do so I just wanted and that's a discussion we have at the committee a lot so I wanted to add that any other questions or comments for Joel Joel oh go ahead Michael can you give your name and home address sure Joel Joel so great presentation I I just I want to thank you know Joel and the committee and you know Joel especially with this grant you know I think similar to what I was talking about with the the cemetery group um I mean a lot of that Grant was staff had very little to do with it so and I and I didn't I didn't think we had a chance not because you know Joel was working on it just because of the C no seriously just because of the circumstances no but Joel was in contact with Amanda you know writing a grant takes a lot um it was unbelievable Joel was in contact with Amanda uh Lewis over at Mass Trails quite a bit I just want to say I know sometimes it it it might seem like I'm resistant to this and really it's it's just a matter we just got so many things going on like we were making I think had a good Rhythm I think with the implementation team and then we got a couple 40 BS you know that came away but I will tell you like it is one of my goals like personal goals I love it to you know before I leave here or leave Earth um to to get this done help get this done for you guys so completion yeah it really it really is because I think you know this checks off so many boxes in so many ways I mean we've heard from the comprehensive plan committee or Community I should say how they look for more connectivity um you know like you said more open space and a lot of people think about this Trail is is like a bike trail but no it's a multimodal path like people can walk on yeah and um anyway I just wanted to add my comments I've been I've been uncharacteristically quiet tonight so so just to wrap this up from my point of view um I think we have and we have not we've been nowhere I mean we're we're just hoping that this will get moving and we had our little trolley Brook three years ago and that's nice but now we really feel like we're sitting right on the brink of this can really happen and it can happen quickly I mean it may take a certain amount of time with the the labor involved but we're really right there I mean it like the we have the funding we have almost complete root control and I think the only thing standing in our way at this point is the willpower to make it happen um just I don't want to go down the list at all but the the hot items here the first thing I think and I I'll leave number one off on this action item list but it would be great if we could get at least one uh for a starting point engineering estimate from Green engineering or whoever it would be so that's one thing we're hoping for it would be great if we could have uh contact it might be literally a five minute phone call with Sudbury Valley trustees that really moves you know that leaves open pieces it closes them um I think those are the key things if we could get that stuff moving and and work on more project team coordination that would be great so thank you well Eno yeah I I said I wasn't going to address that because I know that I think yeah we're looking at so yeah absolutely I I like Michael support this project and I I feel that I can support it in Ashland I can support it regionally uh I think when we have our retreat at the beginning of August I think we'll then be able to decide who of our board will become your liaison um and also help keep this moving forward forward and I I agree I think we're right at that point where we have this grant funding we have support regionally to help move this forward and you know and as other things move off you know Michael and I have had this conversation as well so um I don't think we can give you a response tonight but know that similar to Michael this is a project that I I I won't say that I'll be continuing to sit here until it's done um but it's certainly a project that while I'm on the board we I will help move forward well we appreciate that very much so anyway sure do you want to come up do you want say it to so yeah I just want to appre say that we I think I speak for everyone I appreciate the support that um that the board has continuing to show and and the town manager and his staff um and you know you guys know me so if any want to reach out for any details or questions or concerns i' be happy to answer it but great thanks it was great seeing you all you managed you're okay without me I I think we're okay we we've had a you know a a decent swap you know you know but we'll be okay and if if we need you we know where you are I want to thank Joel for the job he did definitely for the grant in January Not only was he working on the grant just working on this he he was doing all kinds of hats he was wearing y he really did excellent good thank and um on the implementation team it would be nice if we could set up a a a regular meeting and like a schedule so we can do it definitely I see that Happ thank you for your time and anybody wants to walk on the trail my wife and I show you the trail too okay thank you thank you all great again thank you Joel for the presentation and for your work on the grant thank you to the rest of you for your work on the trail please hang in there please keep your enthusiasm going and we will get back to you after our retreat in August to let you know other things moving forward thank you very much thank you thank you much you know it's really nice too is they're all really likable guys yeah yeah that's kind of a bonus right depends on which time of day they're calling you so or how how many times the the weather has changed so it's flattened out I think it has it has some humidity going on right now so it has flattened out some yeah yeah thank you good night thank you all Adit it you like her better I think somebody misses us I think so I think so great okay we're gonna move on in our agenda um was continuing with the town manager report priority project update you don't have to talk about the trail because I think we just covered it um clearly um let's see P for cheet but um so anyway I'll just start with the downtown project and um so I I think I told you that we were going to get bids in excuse me um that we were going to get bids in for um phase two on third or Friday I was mistaken it's actually the next Friday so um we had to make some adjustments based on the pre- biders conference we didn't have as much interest as we thought so um we did that and uh so I did get an email from ever Source I did tell you that through uh Karen's help you know so we got some Transformers shipped and I did get confirmation from ever source that um we were in line to to to get those um when when they come in right so I'm sorry they shipped and they're coming by roboat yeah well we'll see when when they get heref building exactly so um so so that's moving forward um uh you know we had a Mendes project team yesterday I I don't think there's too much of an update there um that I need to give we did talk about the upper Charles Trail um we talked about Valentine um so there was a Warren bar meeting tonight or earlier today um I unfortunately wasn't able to make it but uh both Claudia and Jen represented the town and you know got some good updates I believe and I think we'll talk about that later and just kind of see what that looks like so um so I don't have my spreadsheet in front of me okay so there's that um just eversource gas update now that is not I don't want to hearken raise any specters of uh the Big Gas project that we're talking about bless you um but they are looking at doing a couple smaller projects uh one on Chestnut Street um and then one on Fruit Street leading to Elliot Street uh the the Fruit Street project there probably going to look at doing next year uh Chestnut Street they'll look at doing this year and so this project is to basically correct a lot of the leaks that are happening oh good um they also have uh some redundancy issues that they're trying to take care of and so uh I've asked ever source for more data about that like the number of leaks that they were correct and everything so I can get that to to you and then also look at like a traffic management plan what that would look like um especially starting with Chestnut Street but just wanted to give you an update on that um as part of um the one on Fruit Street which again is probably not going to happen till next year we're looking at encouraging them let's put that way to do uh some more heavy Paving as part of the repair of that project as opposed to you know just doing the trench and everything can we encourage them to do it during the summer next year so it's not impacting the school to the extent that we can okay let's let's let's highly encourage that because to have construction of any kind on Fruit Street during the school year would be traffic around there is bad enough already yeah theid walk and yeah so yeah and so I had two more things one on um one on the agenda and just one actually one aside from the agenda y actually a couple more I apologize not um so update on Town Hall repair so we've completed doing the assessment of the building and used that to put together a spec and scope to go out to bid for these work for this work um it's pretty comprehensive um and pretty detailed in terms of you know things that need to be replaced and repaired like Sills I mean we're looking at doing a pretty comprehensive um repair job for the exterior of the building in preparation for painting um and so I think the estimate was around 2 250 to do that work we'll know more once we put it out the bid and see what that comes in but um I will forward you those those specs so you can see the work that's going to be done it is in fine print Joe so you should be able to read it not the painting just the carpentry work so um I will say we are looking so we'll be using like wood Clapper and everything like historical related materials one thing we are looking at doing is using like a PVC for like a a fascia board that's going to be hidden behind a gutter just because that just rots um consistently and you won't really be able to see it okay so look at doing that um I mean we've discovered all kinds of stuff I mean holes where birds are coming in you know birds and sparrows specifically apparently woodpeckers no I don't think mostly sparrows um so that's uh so that's moving along again another project uh that we'll get to talk about and uh then finally just uh to let you know M Makita and I recorded another podcast uh last week and so I think Paul has got that ready and that's going up it was a great discussion um and uh it was it was fun we got into a little little outside of town stuff start talking music and yeah and everything so yeah uh thanks for having me on Michael uh it was a great experience a lot of fun um and I think it's up now I think it's up now I've seen it on on a published to some wherever you get your podcast so so um so yeah uh had a good time just talking about the town you know selectboard why I ran what I how I hope to serve the community and how I hope to get out and uh meet some more folks yeah so great so in future episodes I'm looking forward to having each of you be on there and Joe I know we've had you um on the first one and uh yeah it be good good good yeah but I kind of like this talking mostly about town stuff but then kind of venturing off into some of the other stuff that's interest that you know that helps share who you are as people um so that's great sounds good okay that's it anything else no okay we will go to board reports Claudia you're at the end so you get to start so I'm waiting with anti oh so I'd like to announce that the uh 11U uh baseball Ashland baseball team is the championship of the torf tournament congratulations congratulations yes they are the champions so that's awesome it's an exciting game they've uh they've had quite a season they only lost one game and this is they are repeating repeating this year they won last year as 10 unders and um lost in the finals has nine on nine 's so um and you know the nice the really nice part is that they are really a really nice group of boys um and the coaches are great in the values and it really is um you know kind of what sports is really all about and learning and to be together and uh being respectful and I mean they're just uh you know working hard all those things so um so anyway so congratul ulations to them I was going to change my picture during um when I was on Zoom I said I should change and just show them but yeah in any case um so yeah so thank you for letting me step away for a little bit um last night we had a school building committee meeting am Mena School building committee meeting um uh next month I did ask that we put on the agenda I had noticed that um the there were no roofs on The Dugout uh over there um and that seems like a very um just something that slipped by during perhaps when we were doing some value engineering when the bids came back so high we and we uh got rid of the package um that we had purchased that we had for for dugouts knowing that we could do things you know ourselves um and unfortunately I I know that I didn't realize that um and I know others didn't realize that the roofs uh were not included in this new um so we're going to hopefully um take care of we've got the design teams going to look at basically um what it what it would take to add add roofs over there um and then Jen and I attended the um Warren Barn meeting today they're at about 50% yeah u in terms of the design and that and had some conversations about bathrooms um potential uses um it's it's very exciting it's nice to um have another organization kind of taking the lead and it's not just the you know us having to uh make all this happen and it's nice to know that when it when it does come to fruition um that they will have a um management company that will will run any activities that take up place um so firmingham state has really done a remarkable job up there and and certainly I think a lot of people I know there's been a lot of buzz in town about uh Henry's place and you know that's a great little spot to go and grab something to eat um and and they're just um really you know moving forward the um you know people might not realize that the barn that they're going to construct is sort of in place of the Henry's Barn that fell down so um after the town purchased it so in any case so they are um uh moving forward and still working through some details and that so great I guess that's it for me okay Makita yes so um fortunately I've had my wings clipped a little bit I fell ill there for a little while but one of the first things that I managed to do when I got up was to uh record that podcast the clock toown articles uh so couple things I'm looking forward to though uh especially select Board office hours happening this Saturday where uh I you know I will be joining uh I think this is my first one actually at the Farmers Market so very excited Yanda and Brandy uh to be out there um so uh so yeah that's that's what I'm looking forward to one other thing I'd just like to say um I know that well hopefully I think some of this heat is going to break a little bit but um I do want to acknowledge that first off that it's it's dangerous out there right now and I'm very glad that the town has been very uh proactive and letting folks know about cooling centers uh and opportunities around that I think it's very easy to get to have that heat sneak up on you no matter what age you are uh and and you know you think people are stubborn they don't want to put in their AC units you live in older houses like me you know it's like you know you don't want to do it but you know at some point you got to give in or get to someplace that's safe so um you know I think getting those those messages out on social and other means uh the town's been doing has been very helpful just keep each other safe out there make sure you're hydrating and all that good stuff good so that's all I've got right now okay great Joe thank you madam chair um congratulations again that's pretty cool brings back some great memories wonderful memories um footable Housing Trust we met last week uh we're still talking about the the plans that uh you all saw and uh seeing how that how that will go down the road uh if it goes down the road and do what we can to uh moving forward um other than that uh we have have a summer conc coming up next uh Tuesday on the 23rd and uh yander already made made that announcement and and a reminder so thank you for doing that and um I'm sorry I won't be here this weekend but uh we'll uh we'll do our best to come back with a a championship out of Rome New York we'll see what we can do 250 Bari teams I don't know how we're going to fear we 40 we came in 40th last time so nice we'll see how no fear there's no fear no not now I can see now watch out out I can see that's all the difference the ability to see is it's vit it's vital it's a key it's vital but that's it and by the way happy birthday oh my goodness yes thank you thank you and uh like I said earlier there's nobody else I'd rather be with on my birthday than you lovely people that is the line of the night although although I have to say I have to give props to my husband and some friends who um like had a pre-birthday thing for me yesterday so I I have to say like my husband was on top of of of the cake and so there's leftover cake at home but we had we had cake last night so in anticipation of a 5:30 you know start time start time tonight so um so thank you guys but um I don't have a whole lot I've been kind of um taking care of some personal things and so I haven't been quite as out into the community as I've I have been in the past I'm looking forward to office hours too um just as an aside because you guys would probably get a kick out of it I went to go do the comprehensive plan newsletter for for July um we've been doing it for a year now the comprehensive plan newsletter has hit a year time flies yeah certainly does so um I'm hoping that means we're halfway through I think so yeah um but looking forward to uh tomorrow night's visioning session and hopefully it's a good discussion and um and other than that you know trying to take a little bit of time this this summer to to um enjoy family and friends and a little bit of downtime so I hope everyone else does that too though I'm looking forward to like our Retreat and and kind of resetting for the year so that's really all I got so great thanks great I too want to wish you Happy Birthday and yes when you celebrate your birthday at a meeting like this or someplace else you know it's just part of what we do and um I mean I think I sat through at least one school committee meeting during for my during you know so it's it's what you do um but there's other ways to celebrate so just one up well two updates one is uh so I'm on the weimo board and we are getting ready to plan we are planning our fall session it is happening on Friday September 27th 7th up at devans and we're going to have a panel of women who are involved in municipal government we have the mayor of Newton we have the economic development director from Hopkin from Holliston and she's done some stuff in her town and I forget where the third person is from but we're doing a fireside chat kind of thing um so I recommend look out for it and if you can go it's it's a it's a great event it's a great day to just go and meet with other women who are dealing with the same things that we are and Joe you're welcome to go as well because it's beneficial to everybody but uh and then I too am trying to get a little family time getting to go to down to New York in a couple weeks but the one thing I want to let people know about is Hopkinson Center for the Arts they have their free concerts on Friday nights and and on Saturday they are sponsored by Dell and they have different communities so On th on Friday July 26th it is Ashlin night and it's um oh I forget who it is but it's someone that we all know some Beyond but [Laughter] what um but anyway it is uh Friday night it's Ashlin it's the Ashlin day so if you go as an Ashlin resident you get you get something special for coming from an Ashlen but they have some great concerts every Friday and Saturday night they have some great theater coming up toward the end of August their their teen College show is Pippen the the musical and then on August 25th and 26th they have this great event called a play a pint and a pie and it's short stories but with your admission you get a pint so you get to have a a drink and a a pie of some sort and they partner with Dolce for some of that so yeah it's like a like a meat pie it's a it's a you know it's a meat pie and then I think there's also a dessert pie it's still it it's great and again just supporting local theater and a local Arts Center who is really doing some great stuff so and that's all I got can I just add one thing I just you know because I wasn't here for the beginning of the meeting and um just listening to uh Helen and and Mike I thought you said it really well it it was amazing to me to listen to How much they've done um and just uh and then to listen to Joel and his group and um you know it's really really amazing what the volunteers in our community um do right and and the amount they they say that we're going to do they set goals we're going to do this this and this and pretty soon this this and this is accomplished so I just want to um wanted to mention that well Claudia I mean to your point and I think that a lot of folks may not be aware this town would not run without volunteers period it's the residents of the town that make the town happen you know so including us right includinga the select board the planning board the committee the the school committee the Board of Health I mean all the Committees they're all volunteers yeah um but I I I I agree with both of you I mean I I think about the farmers market oh yeah right it started because a number of people said we want to have a farmers market and they created it and now you know in that's right uh 11 or 12 more yeah yeah and and when they first started it was all volunteer after Co they then hired a market manager which I think has only improved what's going on there so yeah let's not forget like DPW who helps oh of oh yeah yeah I mean absolutely oh absolutely Michael right Michael I mean yes our volunteers do a lot but I also believe it's the hand inand with our town staff and the collaboration that happens so and if you want to volunteer we still have some openings so feel free to to to step up and help out and on that note our next meeting will be August 7th we're using it as a retreat it it will be a posted meeting we will not be televising it correct it's not a televised meeting if you want to come and listen listen you're more than welcome and then our next regular televised regular meeting is Wednesday August 21st lots of other meetings in between feel free to jump in go see them participate and participate in local government get involved and with that if I could have a motion to to adjourn and a second second thank you Joe thank you Makita all those in favor of adjourning I thank you all for watching that wraps up our meeting it's about 9:20 thanks for hanging in there if you did and uh if you have any questions make sure you reach out and yes stay cool and safe and that wraps our meeting for July 17th have a great day and rest of your evening e e e

uh to order the regular meeting of the Brookfield Board of Education it's Wednesday July 17th and I believe it's 701 702 72 okay so please join me um and say the Pledge of Allegiance to get startat indivis okay so um the roll call is a little bit um different this evening we have our new member Miss Erin scera welcome thank you and um Rob padow is unable to join us this evening so it's us all right so we're start with um I know Sor uh sorry yeah I'm an educator I get it you get this anyway um so for public comments the Board of Education welcomes public comment each speaker shall have up to three minutes to provide input to the board at the start of each regular meeting a maximum of 20 minutes is allotted uh for any for comment on any item included on the agenda for that meeting at the end of each regular meeting time is allotted for comment on items within the board's jurisdiction which would also include overflow time which I don't think would be an issue um discussion of school idual students or individual members of the board is prohibited so first on our list for this evening is Mrs Korea Arin Korea 45 West whis skire Road um I wanted to discuss the um ship win and Goodwin policy that is on the agenda tonight um they are offering a policy review for $4,000 and then a continuation later on I believe it is a $1,500 year fee afterwards um which I think is a a good thing to do to you know help stay on top of you know current Law changes um but in 2021 we paid $122,800 for cave review and the one problem I see is that we didn't incorporate everything that cave told us to do um multiple little changes and the one thing uh I just want to point out one of the things I want to point out is that not only is it legislative changes but there are changes within the school that shipment of Goodwin or cave would not know about and one of the examples is uh the policy on National Honor Society it states 3.5 anybody that has a child in the high school knows that it's 4.0 no C doesn't know that um so the this is a policym board you have be able to go through and read each policy and if you don't have a child in the high school is ask somebody of the high school ask you know ask the principle what you know is it reflective in you know the handbook um you have to go a step further you just can't take the information that this company's servic is going to provide you and take it at face value you have to dig deeper and deeper to get these policies um and that's that's what needs to be done we just can't take it to face value because there are many of them that are not updated uh one of them is the uh weapons on campus currently right now we can only have um sro's and any police officer entering the building to have a gun on their on their person and right now we have Asos that have that um that's not updated you know cave may not know we have Asos or should been a goodwi so there has to be a deep dive on these policies going forward and making sure they're all up to date thanks thank you very much and next we have um Mrs C 21 me View Drive Brookfield Connecticut I actually was not planning on coming here this evening so I have nothing prepared I did see the agenda and I saw about the policies um to you know you'll have a vote on the additional $4,000 and then some for um the policies initially I was that I've made it very vocal about what's going on this year with my own child with special education um and since then I had filed a 1312 complaint which was denied um because it was considered a personal issue it was not a personal issue at this point it had far exceeded a Personnel issue it wasn't the who the what the where it was how how did this happen a person was hired that was not credentialed to fill that position and how did that multi-layers um were not utilized as part of the procedur procedures and assuring that the proper educator was in that classroom for those children um so I have no problem I think a lot of our policies are Antiquated I think a lot of the policies that we do have are not even followed um so that is definitely something to consider um if we're going to spend the money and have them I was not upset that my complaint was denied because in my complaint um with the violations that were found against the district um policy um the school policy has to be presented to the state as part of its findings by September 1st so I do know that we need to get something together and in my complaint if you review it back I pretty much handed it on a silver platter with a pretty little bow on top is very easy to follow if she looked through it um this was not something that I complained about or pulled out of thin air this was a on my child um with policies not being followed a simple lookup on the Connecticut State Department of Education if you just if anyone had taken the time to look up um what is required it would have shown there that a certified special education teacher to handle a case load is essential is needed and that was not provided to not only my children but all the children on that case load Sor um are we I just want to make sure we're I can talk about my own child I I just wanted to bring it to your attention we just talk about I didn't bring up any Personnel we're hoping that you you you mentioned you wanted to to so it's I'm talking about the policies so initially I was against the spending of the $4,000 when I read it because it's not about the policies I mean it is it's about the policies making sure that they're current but we're kind of follow how good are they thank you Mrs K appreciate it all right so we're going to move uh next to um written correspondence thank you the following people have emailed the Board of Education since the last meeting on June 5th Juan aloker Boe vacancy Bob Beldon party balance and vacancies and Boe vacancy and policy Services Courtney Sean Boe seeking new member Elena Lopez Boe vacancy and application for Boe vacancy Robert Gino Boe vacancy Joyce bino Boe vacancy Jody Rodriguez application for Boe vacancy Christopher Dennis application for Boe vacancy Jessica Hansen Boe vacancy Courtney C application for bo bo vacancy Irene Korea application for Boe vac sorry Boe vacancy and policy Services Matt gmes application for Boe vacancy Denise rice ESS Staffing safety concerns at CES Tazo stairs and followup Caroline cows application for Boe vacancy Kimberly Abu BHS adopta Senor Michael einig cell phone policy question fera application for Boe vacancy and Lacy rebello stem program great so now let's um move to approval of board minutes I move sorry I can uh I'm I move that the board approve the minutes listed below as recommended regular meeting 65 2024 special board meeting 613 2024 special meeting meeting 71 2024 special meeting 76 2024 so we have the motion and a second any discussion on this okay all in favor please signify by saying I I any opposed okay so the minutes are approved thank you very much um now let's go to the superintendent's report Dr BR what you have for us all right thank you Dr Young Blood Mrs scolo welcome to the board um want to let everybody know right off the bat kindergarten enrollment right now we're holding steady from where we were in June 122 students formally enrolled all of the 1227 um students U are part of the age exception that are part of that with the new September one uh birth date rule they work through with the staff and going through the uh kindergarten uh screenings that gives us a balance of an average excuse me of 15.25 students per section because we have eight sections as a reminder for kindergarten board guidelines are to 20 students per section with 19 as the target so we're below the minimum guideline right now um our enrollment projection uh was approximately 160 students for this year which would give us 20 students per uh per section which would be about the high end of the board's um uh guideline we all know that uh it's still Midsummer and um there will be I know I was talking with Mrs Ruggles and she's really has a lot of anx about what late August is going to bring with students registering um I don't think we'll remain at this low number um I'm pretty confident there will be many more kids that register over time and through September um with house purchases and leases that get updated and things like that so I'll keep you updated for the August 14th meeting of where we're at but that's where have for kindergarten enrollment uh let's see here uh and also um with the board the the budget approval U we did engage with uh Dr who's done enrollment um studies for us before he's currently working on the next next 10 year enrollment study for us summer projects at Candlewood Lake uh kind of balancing out on that the parking lot is uh being worked on they're working if anybody drives through you'll see they're working on the islands they're working on the ballards and their work ballards are the barriers there Happ to be poles that are um locked into the ground that come out to prevent vehicular traffic from getting close to the building and it's a safety measure and uh the stamp concrete walkways are all being built in so um we've been assured by the NBC and om that um they needed 30 days or actual work days to complete their work this summer I think they're somewhere around day 16 or 17 so we're we're very hopeful that they'll have plenty of time with any uh any setbacks or a period of uh significant rain where it rains all day and they can't pour concrete or things like that that they can't get the work done plenty of time for when the teachers return uh well before the students uh after Labor Day um I shared with the uh policy and Communications Committee just before this meeting I've been working with Mr Dunn on a on a dedication ceremony date tentatively we are thinking of September 12th it's a Thursday evening we would do the formal dedication we're also developing a working on a plaque designed for a plaque that would be the dedication plaque September 12th the reason for that week it's the second week of but it's before the week where we have the September 20th board meeting so we figured we didn't want to do anything in August we talked about that it would be nice a lot of people are taking different vacations and wouldn't be able to get all our officials there and we need to give plenty of time these kind of ribbon cutting ceremonies you involve The Architects and you know the owner agent paradus in this case um om representation it's a big deal and we want all of our elect officials to be there and as many parents and kids that can be there as possible and any staff of course um and then Public tours if the parking lot is finished up and safe and painted and ready to go we might even start Public tours offering those after hours or even during the school day the kids aren't in school yet um uh around weekends for for the the town folks to get in there and see the building we're excited about get some kids kids staff board members anybody uh to to give tours I see Mr Beldon back there he was a pro at giving tours as a board member so uh employ him as well so that's CS security enhancements so everybody know knows we're working on updating the annual all hazards plan uh that that is a big project for each school and for the district not only crisis plans and things of that nature but also floor plans and maps and uh evacuation procedures all those kinds of things so that's being updated uh that's due in early fall to the state department of Ed we're also working with um the police chief and the major as well as officer osuch he'll be doing training in each school over the course of the fall on Atlas training uh it's an updated kind of lock down procedure I sh that the board in the update uh last week Ballers will be installed should be installed for the start of school at the middle school and the high school again Ballers are barriers in front of the building to prevent vehicular traffic from going in through a building uh by accident or on purpose um our Ballers that we're purchasing will look kind of like the balls at Target they'll be those big heavy they sit on a pin and they're locked down that way um let's see what else do we have technology and public engagement uh the new website was launched uh parent Square dat went out yesterday uh the old website is still uh working if anybody goes there there's still pretty good information there but we're not continuing to update the old website moving to the new website we have a banner on the old website that directs people to the new website um I'm certain by the end of summer the old website will fade out of use that's up to the company to determine when they uh turn it off if the old website is still active in August we will like we did this week I'll ask Lisa to put the information up there because people are used to going to that one but book Brookfield ps.org bookmark that that's the new website what oh yes back to security thank you Anna um and we did uh the police department hired a new arm school security officer for the high school um they've already started there's some they're a little bit at the high school and there's a heavy uh student turnout here but they're spending a lot of time in the mornings over at whir where we have a lot of summer school and extended school year work going on covering the buildings thank let's see here and then parents Square uh is is fully active and we're just encouraging people to sign up for parents Square our uh parent student staff engagement uh platform School Improvement plans uh or sips as we call them um they're aligned with the Strategic plan and the port of The Graduate um really big Focus areas are going to be uh School climate and of course academics under School climate there's a couple things we're doing uh in reflective intelligence I've talked a little bit with the board before about the partnership with College uh Tim Klein is actually the lead on this he'll actually be doing our convocation uh keynote address he'll be working with the administration uh before convocation and then throughout the year with our our faculty um mostly with the High School faculty but he will be available for the B and Elementary as necessary we're also going to be working on some uh uh action research regarding teacher efficacy specifically in the areas of communication collaboration connection and belief um so there's going to be some work going on with that so we're really excited about that and there's a whole host of other initiatives the schools are going to be working on they'll all have a school climate goal and then the academic goal the the focus there will be on Reading Writing and then of course uh math Andor stem problem solving uh you know how that works at the various levels then before I turn it over to Dr man on the last couple of items there's an item I didn't put on here but just as a reminder to everybody we're engaging um with the Brookfield administrative Association in negotiations the first um meeting is next week where we exchange proposals I think it's next Monday afternoon um the nurse and secretary um uh contracts originally we were hoping the ratification and the approved contracts would be form by the Unions would formally be approved here um their groups haven't gotten fully together and they're finishing up ratification and then we have to get clean copies of the contract in advance to the board before the board would be asked to to actually vote on that so hopefully for August 14th we had those two contracts square right Dr man can you take the last couple for me thank you so good news you may remember I think it was just in June but it might have been one of the main meetings we um the board approved the uh new teacher and and administrator evaluation um support and growth plan and we just found out on Monday we got the official word from the state that we are approved so we're good to go um there was just some minor adjustments just some uh Graphics adjustments but after that then they uh sent us our approval letter so that's exciting news so we're ready to start the year off with that um and there'll be a lot of um Orient or orienting the staff of the faculty and administration to the new plan and then rolling it out throughout the beginning of the school year through the uh month of October um the second part that I'm going to be reporting on is kind of an update on uh Nas and the New England Association of schools and colleges two parts to that um as you may remember Nas collaborated with the CIA on the athletic uh program review and um the reason for that as just a reminder for everyone is that Nas is looking to adopt their own Athletics progr athletic standards to assist schools and districts in the um as kind of a supplemental or add-on um as part of the accreditation process or possibly a standalone so they've been working hard over the last year to um and actually the you know there's a history of uh the person who created the standards for Connecticut was a mass commissioner when and that's when he created the standards was kind predicated on the nas approach back 20 years ago um anyway so they have um they're bringing it for they brought it formally before the commission and they're really excited about it um and they also have been working and so whenever I had a commission meeting in early or end of June as we talked about it there was presented to the commission um in addition uh I went to the Nas Summer chairs workshop last week and um it was highlighted there and Brookfield at every point is being held up as an Exemplar and kind of a um you know an early adopter for this approach um and so we're getting a lot of really positive recognition and then finally on July 1st um I was invited to be a co-presenter at the new the national Federation of high schools um for athletics and um extracurriculars because the folks from we asked had a panel uh discussion and so they asked me to come on behalf of Brookfield and talk about the benefit to it of the athletic program review so um we're kind of on the Cutting Edge of all of this and um you know being kind of held up on the national stage so that's exciting um for our district um in addition as you know we are applying for district accreditation and that application is finishing up we're going to submit it by the end of the week the whole draft is finished I just need Dr Brill to review it and give me the go-ahead and sign off on it and that um will be submitted so then the next step would be a commission um visit in the fall so first couple weeks of September um a member of the N staff and member of the commission will come and do a full day uh review and meet with a bunch of folks including probably members of this board so you can look forward to that another bunch of meetings set forward um and then finally uh yesterday Monday and Tuesday of this week uh June Gordon and uh Dean Renda and I went to the Yale Center for emotional intelligence for um a leadership uh training Workshop so these this might be familiar to you folks because they are the the group that that has um created ruler an Institute of ruler and this has been a ruler District particularly K8 for the last I think six to seven years um and so uh this Workshop was all about emotionally intelligent leadership and how to promote emotional intelligence in your staff and faculty um and really kind of the long story short is that when um Dr Mark Brackett who was the founder of ruler and the founder of this portion of the a center for emotional intelligence came up with the concept of r um and then rolled it out over the first couple years uh he and his team quickly realized that it's great to have a plan for the little people but you have to make sure the big people understand how to regulate their emotions and understand their emotions and label their emotions and all that first and so since then probably since about when uh Brookfield adopted ruler there have been all these trainings on helping to really um Institute the uh these skills with adults so that they can then really model and exhibit them for work students um and so it was a really um refreshing and and uh exciting Workshop um you know Miss Gordon doesn't is an 11-month assistant principal so I was thrilled that she was willing to come and give up her time uh to our district so that she can become you know a more informed leader and then uh Dean who had gone through the formal training with Dr BR and Dr Ruby uh back six or seven years ago it was a great refresher for him as well so it was nice for the three of us to be together and be with people from all over the country so that was great thank you for the leadership Anna appreciate that um that's it for the report any questions I have question maybe and uh for the August meeting can we get a kindergarten enrollment update as well as the other grade levels absolutely thank you sure Lisa where's Lisa can you make sure we jot that down we'll get that together for everybody we do the enrollment report in October but I I don't know how I'll be able to do high school necessarily but we'll do the best we can with that but we'll get the class size averages for you whatever we can get for you you'll get yeah I just have a question did we ever get any information back about the recycling um on it we have the presentation and and Jen Heaton Jones is coming on August 14th to give us a presentation on all the recycling did I skip recycling no it's not it's not in my update no we're saving it for August 14th it's not On's name that's why I was confused August yeah we had talked about we talked about it but it'll be August was like um I have a couple questions Dr bro um regarding the um Dr PR report that be done I think he sent me an update email we had to send him some information you know uh Denise Walsh had to go into power school and dig out some information for him we may have it by the August 14th meeting as a possibility okay um another question yeah when you the first item under C maybe I spaced on this but what did you say about flooring there you have that as as an update for CS yeah the flooring oh I you know I still focus on the parking lot the flooring is essentially done the um those of you who've been in the school know that the Tazo on the main stairwell on the landing on the bottom of the main stairwell and on the landing on the top of the main stairwell leading into the upper Media Center was carpeted or rubber depending on on what surface was put on it because it's a two to three week process to do that particular job and they didn't have that time when it came time to open school they were approaching Labor Day and there was no way they can get that job done so the dec the NBC and OMG and we we all talked and the decision was made let's try to do it over one of the breaks but the reality is they again they need two to three weeks we don't have the luxury of that over the breaks so it became a summer project the Tazo is on the main there um there's uh rubber treads in it things like that and um and then you know it's like the rest of the Tazo on the uh kind of where the granite stair is if youall that at the bottom and then at the very top Landing uh little hallway area that's like a balcony that leads into the upper Media Center there's all nezle there yeah probably good for people to know um right I I guess I have another question but I did want to say to um Dr man prop on that the that's really fantas I don't know you guys have done I mean Educators int just wait till we have do the home District I know um please Gordon um for giving up the personal time to do that because that's no small thing right so thanks everyone okay so uh let's go to subcommittee reports um first is facilities and um is not here we went to ws and did the tour we did we did a walking tour so what we we've started doing at these facility committee meetings which I think has been really helpful is um actually doing walking tours of these buildings which um so we can actually put our eyes on these um areas When U Mr calwell is describing them to us so uh we met at uh WMS and we did a walking tour um we went to the boiler room um the gym area uh the back parking lot to look at the roof section and then we thought we would have a better uh view of the roofs if we would took a bird bird's eye view so we will travel to the second floor you know and Mr Caldwell pointing out um different things along the way um in the gymnasium era there's always been an issue with storage um which is a recurring theme pretty much in all buildings in all schools everywhere right there's never enough storage um and so Mr Caldwell was thinking there might be a way to work around um that problem in the larger gymnasium by Walling off um this little tiny section of hallway that is just to an exit um there's other egresses in that area um so we we believe that we can basically put a wall up make that whole area a storage room reuse the the large door that's probably a few thousand dollars in the current closet um and have it refaced there so it almost double or triple the the storage area in that space calls reaching out to the building department um Fire Marshall to make sure that we are um all okay to do that and that might be a very easy fix it always comes up when we have the Fire Fire Marshals come through for the fire inspections that we can't be blocking certain things and there's just a lot PE equipment you ifus it once a year it's big bulky equipment um and so that was one one area we looked at um we looked at the boiler room because one of the boilers is um set to be replaced this year it's part of our uh year one Capital plan um so it's always it's always interesting isn't it folks you put your eyes on that huge boiler that takes up the whole room and um so so we looked at that um we did look at the roof section um there is a section of roof at whiner that is set to be replaced um and it's this this sort of interesting area of the building where multiple sections come together and so there's different elevations of the roof there's different um seams that come together and so it's really prone to a lot of leaks um and so that's that's going to address and that's over the gym area um sort of that area of the building so uh that's set to be uh replaced we're working on putting together the rfps with our uh purchasing agent to get that work started um let's see what else did we go through we looked at the um cafeteria uh floor um that's again that's going to take the problem there that's also part of our year one Capital plan um the the tiles on that floor are up from a moisture problem um coming through the concrete underneath and so the solution to that is to pull up the tiles and put a moisture barrier on top which has different curing times so again people have to be out of the buildings we're hoping we can possibly get that done this summer but with the use of the buildings because we can't use CS um that may have to wait over a a long uh Break um over the school year um and I did I miss anything what about the room the multi-purpose room that all the oh we looked at the seminar room seminar yep uh the seminar room which is not in our year one of capital plan but it is I I think year three there's uh sections it's a it's a beautiful room at whiner that is can be used for presentations um things it's a a much smaller version of this room really but the seating in it um the the metal is really just worn out and so there's large sections SE that um are broken and can't be used uh We've brought in different um contractors to look at replacing just certain sections no contractor will touch it um because they won't do sectors at a time uh so we've looked at uh I know other districts have redone their whole whole whole rooms so we're looking at what is it worth to do that there's it's also carpeted so for to get new chairs have to do different sections of sort of peeling back that onion right so we're sort of looking at the best way to address that um um that room but again that's not a year one Capital project I don't even think it's year two I believe it's in year three so we have time to to puzzle out but it it could be a very beautiful space once it's up and morning so yeah thank you for putting that out Stephie I have a question on that actually um because I know we've been talking about these seats for a while but we had talked about potentially like widening our search for potential vendors um because I know that there's approved ones that can work with the district easily but um replace chairs that really are perfectly fine and we're we're talking about a pretty small section right or multiple sections so it's yeah it's not unfortunately and all the chairs in the room are are the same age so and every year there's more and more sections that are failing it's really there there's brackets that are holding each the chair in place and it's just wearing away um so it's yeah we could replace that section in that and and I I don't want to you know rule out that as an option Rosa at all because I think we should consider everything if we did find a vendor that would come in replace section by section we could um contemplate putting a a standing you know budget item for replacement over time for that room um so we have to we have to look at that so far we have not found a vendor that's willing to come in um and do that do that work but that doesn't mean they don't sort of like Connecticut vendors or yes can we look wider we probably can I'll I'll I'll ask Mr C to investigate that yeah thank you or even is the possibility to just rip up the seats and put in like benches like almost like we put in benches for the U commission Grant yep that I mean we can explore all options it is like the sort of the stadium seating so we'll have to you know like a company just come and demolish it y the seats I know you're feeling back issu yeah but we can we can totally we can explore all options and if that's something that the facilities committee wants to start really teasing out and focusing on um we can I can I can we can do that it's tough because you said it's year three but we've been talking about this for years this is theoule years we also talked about the fact that it we also talked about the fact that it smells so the car has to come up so that was why it like there should be a whole plan before we just replace right for just your place section yeah that was and and your point Joy is well taken too that um it is in year three you know looking at a 10 years 10e scope and sequence of what needs to be fixed in the district it's hard you know to make those those calls when you you know year one was you know $2.2 million that the tax payers you know graciously and generously funded um and a lot of that you won't see right it's a boiler it's roofs it's those things that like you can't you can't know where the money but you know it's important to to um to invest and so it's it really is just making those priority decisions and that's certainly something the committee can look at too is looking at the 10year and saying okay well we have this in year three maybe is it a higher priority for the board we can certainly adjust um those those projects awesome anything further okay um let's move then to the um security test for pleas you were there yeah I was going to say so Dr Bar's update took care of pretty much all the security issues that we had talked about executive session can I just add one piece to that just wanted to welcome a new member one of our parents uh Jim Mitchell uh join the security task force uh he's one of our parents 're very fortunate he actually happens to be a secret service agent and um for a different reason he actually put a call to me today from Milwaukee so he's out there uh you know supporting things and uh doing a great job out there so we're happy to have his expertise and thank him for serving thank you well thank you all right um then Finance Ros okay uh we last met on June 18th um where we um we went over the May financials um at that time we were talking about um the projected net budget shortfall that was um approximately 64,000 um that overage was adequately covered by the special appropriation that we had requested from the boards of Selectmen and finance um and just sort of a recap um although I kind of say with all the um with all the finance updates but um most of the budgetary shortfall was related to special education and unrealized teach over turnover savings so those were the two main areas um in this particular budget um but I just wanted to remind everybody that we had um previously established uh with the boards of finance and Selectmen um a budgetary uh budgeting strategy really that removes the contingency for special education um cost from the Board of Ed budget um with assurances that budgetary shortfalls such as this um would be funded by Town Appropriations so essentially we keep the max amount um in town funds and sort of um top up at the end of the year as needed um if needed um there are other contributing factors to the budgetary shortfall this year we had um overages in electricity and obviously substitutes um and we also had Savings in various accounts as well um most notably health insurance um $47,000 due to shifts in the sensus compared to the amount that was actually originally budgeted um and of course salary savings that are due to uh leaves and vacancies so those kinds of fluctuations are typical manageable um and usually cover with budgetary line uh item adjustments and a budgetary freeze if needed which we did do this year um we uh implemented a budget freeze um just on um all non-essential purchasing and I think that was done probably in April fish maybe so um so yeah so um that's that's pretty much it that's where our um our financial update is for now any questions on that um I did actually want to mention one thing um there is a small um typo in the minutes um where the first bullet point under the um financial report it says um that we reviewed the February financial report um it's the May financial report it's just sort of I build off minutes when I up yeah a little electric yes yes definitely so Casey go ahead and thank sure so um nothing like starting off the new with the bang um we got a word from eversource our our electricity supplier that uh delivery rates are um set to increase for um commercial and municipality Municipal accounts um on average between 52 and 57% um the delivery charge of our electric bill is roughly half um a little more than half of our of our bill and so um they they are saying at least through April 30th um to expect these higher rates if not you know the whole year it's two months so at the at the 10 months we're looking at about $155,000 increase to our electricity the full year is about 188,000 um now we did we did anticipate um a somewhat you know a slight increase in our delivery so part of that 57% W be quite as extrem more like 50% um but it is significant um and so you know we're we we're talking weekly with um with the town you know our partners over in the town town has the same issue town has the same issue it's it's across the entire you know it's across all municipalities ac across the state Statewide um problem that we're all facing um and so we are we're talking weekly with um the first slman and with uh the town controller Marsha and Steve and um and we're looking know ways that we can possibly save in other areas um with our electricity um but just so we're all no surprises when we do our first um yeah I think it was June June 25th is when we we got the notification um yeah our purchasing agent essentially went um attended a a semin a webinar um on eversource updates and that was the the big Hot Topic so um yeah unfortunately this is nothing we could known to to build into our budget um it's something that we're going to face together as a town and and um so so I know months ago we were we were surprised at how high the electric bill was at CS has that gone down at all or we just anticipating it to stay no yeah no that that it's gone from that first large Bill uh I think the first bill that we got was $30,000 we hadn't locked in our um our our rate we we have a contract with constellation who is our supplier of electricity um and so uh because CES was not in the board of education's name we couldn't lock in at our board board of beted rate and so um we were paying for a couple of months a higher um Supply rate that has I wish I could um that has since come down to the constellation rate of um 833 cents um it's going to go up to 0988 just like all the other schools um but it is the usage the kilowatt hours all of you know the usage of the building has remained has remained consistent with what we were seeing I wanted to say one thing um about this before um we went to the dark place the expensive delivery cost when I saw today really my stomach drop um but I I did want to just give a shout out to the the Educators who um did their work uh in spite of the freeze you know that that's we all know what that's like to to teach when um the supplies you know get Frozen and so Bravo thank you very much it is not unnoticed okay um k before I do that um quick question Casey so you said it has remained with what we've been seeing correct but that's not what we expected um so when we I I I I know we've asked like can someone speak to this ton or it's hard it's hard for me to answer um the the the numbers that we got from the engineers uh of the building gave us an estimate of $130,000 that we can anticipate for um for electricity that for that for that building for the um I I I don't I don't know where that went off unfortunately um and I and I've looked back in all the communications it's there's no indication um there's nothing that said oh this is just for your supply or this is just for the delivery or this is just for that I mean part of my thinking was are were they only estimating a delivery charge or a supply charge because it's about half of what it ended up being um I unfortunately I just don't know the answer to that um yeah sorry okay on to Cape okay we met on June 12th we reviewed the courses that will not be running next school year so the elective courses are as follows African-American black Puerto Rican and Latino studies American Sign Language digital music technology digital photography e-commerce and Entrepreneurship and journalism and then core academic classes AP Chemistry is not running as well all this is based on low request numbers Sarah and I also discussed with Anna about some feedback we had on what we'd like cap to focus on and that is World language program K to8 andal with a specific F focus on the Desa cohort data pre and post we reviewed all the accomplishments from last year some of which were Lester of math CK pck rights to read Grant IAB Etc uh we reviewed April 2 memo regarding instructional coaching data also um lastly I'd like to kind of summarize the instructional coaching survey results that we requested thank you Anna for developing a very comprehensive survey uh for the teachers so that we could be provide a direct teacher feedback um so I'll summarize some of the important information and feedback that came out of the service if you haden't had a chance to look it over um I'll start off with some background information so we have 110 ele School teachers 70 Middle School teachers and 110 high school teachers that's a total of 290 teachers we got 86 responses 23 were from CES CES 28 were from the middle school and 35 were from the high school so out of the 86 responses 50 of 55 of them worked with an instructional coach this year and 44 have not so essentially we're only hearing from about a fifth of our teachers of the 44 36 teachers have confidently reported that it's a valuable experience for them although we have a very small sample we still need to look at all the information we have in front of us um and I very much value what teachers have to say and it's really important for them to tell us what they need um some of the positive feedback at the elementary school level and I mention any teacher names so I'd like to read some of the quotes from the feedback this is some a lot of the positive feedback having another person to bounce ideas off of he was valuable in creating the materials centers for us to use with the new IM units she helped us become familiar with the new literacy program she's always available at the drop of a hat he co-taught the new I am measurement lesson with me I learned a lot from watching him teach and question the students he also helped prepare the materials for the unit which was a big help she helped me analyze student data and approach my small group instruction in a new way this was particularly valuable since I went from many years teaching K1 students to teaching K5 students and needed support with how to shift my inst to older students here's some positive feedback from the middle school she helped me navigate a new curriculum and modeled implementing more complex lessons I really enjoyed our curriculum days where we could meet and go through upcoming lessons and make curriculum decisions she couldn't have been a more better asset she was present in nearly all of our planning meetings on Mondays and Fridays she helped my content partner and I plan our units interdisciplinary project with the literacy teachers made copies of readings for us and helped with anything else that we asked she made us more comfortable the new social studies standards and helped us integrate these new standards within our curriculum I worked with her to revamp a unit this year she really pushed me outside my comfort zone and helped me try new things while I was nervous at first it ended up working out really well and the students were very engaged as a first year teacher I found working with my coach extremely helpful she advocated for me so much and was very supportive and problem solving challenges I was facing she was offering so much helpful advice throughout the year and offered to cover my classes so I could observe other teachers teaching in my discipline to support my team modules I worked with three different coaches this year the most valuable aspects were being able to plan a new unit with a coach and have them for the implementation of the unit I appreciated when I was able to brainstorm ideas of the coach and create materials together to turn what we talked about into action um as far as the high school goes because we only have um one uh K to2 instructional coach there was limited feedback um and most of the feedback focused on C- teing AI lessons um some opposing feedback is as follow um I personally feel that all BPS staff should be in a position to be directly working with students we have so many students in need we should replace coaches with interventionists we don't have enough math reading MLL intervention support for the students who are below Benchmark our coaches are pulled to sub to frequently to count on regular regularly was not helpful as it was easier for me to just do the work without talking to someone who had very little insight to contribute to the curriculum was truly shocked at the fact that the coach could not find time to work with me because they were making copies for teachers or handing out books for two weeks I could not find the time to meet I was unclear on how a coach could support me um I don't feel like I've ever been coached by my coach sometimes the coach's goals don't necessarily align with what we're doing in class at that time or our professional goals when those meetings happen during content planning time it can feel like a lost prep and we're not and we're stressed out for the week so on closing I think that we need to continue to look at the data but we need more data according to the survey uh the number of teachers benefiting from instructional coaches is very limited I think we need to be honest and continue to look forward and make thoughtful decisions regarding our investments and improving student performance I have I have a question for you um you in your summary there you said the um number of teachers benefiting from coaching is is very limited um based on their ratings I read the data um when we when you have these this bar graph that you have on the second page of your notes um the question was overall please rate the value of your coaching experience and it's a one through five where one is not valuable and five is very valuable so for the the so for the people who answered four and five those are like the I would say that's really benefit yeah yeah yeah and so that that's like 36 4 responses there was 86 on the first chart there was 46 on the second right so not everybody answered that question right right because if they didn't so people didn't um if they chose no they didn't re respond or didn't work with a coach then they didn't get that question so those are the number of people who worked with a coach so of the 48 who worked with a coach in any capacity could be kind you know elementary school or someone at the high school that was the response for those folks well and only people 29% yes right right well we can't control the number of people who who um who respond but um but in this like who you know how valuable was it there are of the people who rated the experience of one or two together those total six so for one and two you have six people saying it's not valuable for the and FES people who said it was very valuable you have 36 so I I just I think the data doesn't support the conclusion that teachers don't find it valuable yes we absolutely need more data for sure I mean we're gonna make decisions about keeping this program going or not but but I mean these data show that the teachers who worked with coaches mostly found it valuable um I agree I I Absolut the data that we do have um that way um that's that's the reason why percentages are are reported um additionally I care less honestly about how many teachers respond and more about how representative the sample that we got is of the entire teacher population so future data I honestly like I'm never going to say I don't want this data is useless unless I have every single responding because that would be silly but um I would be interested in knowing maybe um the years of service that the te that these teachers are we only getting you know um a sampling of new teachers um and we're not hearing from you know the teachers that have been around a long time so I think that's probably um that just adds another lens to look at this data in but um but I think this is overall pretty good so thank you we also spoke about if I if I can about the um because that was one of the concerns right the sample size was pretty small um and I think we have about 249 certified folks in the district um but uh it was also fairly quick right it was toward the end of the year we put this out I think June 1st so we gave until June 12th or or June 11th um and then kind of going forward how we can Garner more um at more opportune times and as we go through the fall and um roll out the new um valuation support growth model um I think that after people set their goals which is where they will be setting a goal about professional development right on their growth goal and then one of the approaches that is um going to be supported by all of the administrators is to work with an instructional coach on their professional growth and development so once that is set we can kind of take data on um those people who are incorporating working with an instructional coach Within they part of their professional development goal and that would be another subset of data right so kind of in general and I think the years of service is a great idea um and then also a cohort of those folks who are planning on working with an instructional coach as part of their own teacher valuation plan and then so pre- and post kind of there data we would gather it seems like you heard a little bit of what the the experience level um come through in the qualita like it seemed like some of the folks who were less pleased might have been more experienced teachers who know what they want to do it's hard to only if they kind of shareed based on their you know when one teacher said something about team and that kind of thing when you were interviewing or when you were sending out the surveys did you include special education staff in there and interventionists and reading teachers so across all levels and leaving out it was actually sent to All BPS so um I it was all certified BPS across the whole technology integration so focus on high school and how they may have very different experience through and so Jo mentioned that um you know the only K12 or the only person that the high school folks had access to in terms of an instructional coach was our um technology integration specialist who was now that position's been eliminated so um they that although there were many responded no they didn't work with a coach that is also because there was one person to work with at the high school um and so and that was really specific to technology so um although um in her work she partnered with a lot of people on curriculum integration and you know having been there was a lot of she you know acoss went across disciplines um but anyway that's one of the reasons that's one of the other pieces of um information to keep in mind with that High School subset let's move now to the consent agenda I move that the board approve the items on the consent agenda as recommended new hires transfers resignations May financials so we have a motion on the floor and a second that the board approve the items on the consent agenda is there any discussion question were people that resigned were they given uh exit interviews uh yes they were often they were offered uh exit interviews not everyone accepted okay could we I know we've talked about this before like compiling that information um is that possible just in terms of General back that we're getting yeah sure absolutely actually isn't that Dr isn't that part of your plan I know I read some thing recently about exit interviews yeah so we we do have that data from exit interviews that the interviews that Anna conducts so we can look at Trend data there and share out absolutely but again it's qualitative yeah it's all qualitative it's not a survey or anything like that it's a conversation um I could I I could tell you there are a number of people here that uh two were sharing that they're very excited about their one m to their new school so uh unfortunately you know that happens but uh I'm sure there's some other personal reasons that people would share privately with Dr man if they accepted the invitation for an exit interview right so we do offer it to everybody yeah just to just to be clear on that not everybody accepts especially if they resign at the end of the school year we don't see um I could I just uh speak to two two items here so um we're excited to welcome everybody the teachers will be welcomed at the September 20th meeting you'll all get to meet the teachers that's something we do at the first board meeting of the the Academic Year um but just two people I want to draw your attention to um Casey grauso did a great job for us as a long-term sub for the entire year last year and has been hired to fill a second grade spot so we're I just really want to congratulate her you know when you get to know your staff and the work they do and and see the magic that goes on in the classroom we just so proud of them and then welcoming back uh relatively maybe four or five years ago um six years ago maybe recent HS grad Caitlyn polardo has moved back to town and interviewed and uh and was uh selected for a third grade spot so we're just uh really excited to bring back in alumni uh as one of our teachers that's awesome okay so um any more discussion all in favor of approving the consent agenda please signify by saying I I post okay so pass great let's move then to new business um so first we're going to start with attendance report um Dr BR we have asked you to um dig into this kind of thorny subject about um attendance um and we' like to hear sure so the board received this in their board packet on Friday I hope you had a chance to do an advanced read um I I won't read word for word but I will take my time going through this because there's a lot of context and background we need to build bur and then walk walk right into the to the data it's important to know that uh working with Dennis Petrino the teacher Union president he's well aware that we were uh very interested in in this data the teachers themselves um have expressed concerns when they have to cover for their colleagues and things like that so you know this is this is an elephant in the room um and it relates to substitutes substitutes has been a big cost and um how do we get enough substitutes when we have so many people out um do we really have so many people out what is that what are the actual numbers so this is fiable information and it's data it's facts um but really start since the pandemic attendance has worsened across the country and in the state um we're no different um our front-facing teachers are critical employees for our Student Success um we need them here consistently um we have to have them here um their their consistency and their expertise is incredible uh in terms of the impact on students um and when they're absent there's no way to slice it it's not the same for the kids and um they're critically important employes we need them here um we SEC secure substitute coverage uh for teachers on a daily basis which is the significant impact on the budget so that last bullet there first part under rationale um this memo is about the daily substitutes what you'll find if you had a chance to give it a close read there's long-term substitutes for somebody on a maternity League or someone who has knee surgery or whatever it might be this is not about that so we're focused on the daily subs which where the disruption occurs and where it's very challenging sometimes to get uh substitute coverage uh big picture context uh for for us here in town um the concern has been articulated not only by the teachers themselves by by administrators uh in the building and and uh central office uh parents have brought the concern to our attention the board has expressed concern um it's an issue that touches our community substitute coverage for teachers and other staff are costly not only from a financial point but instructionally as I indicated earlier it's important here's some data for you uh I think Casey bring this together um and also have to thank Lindsay our new HR supervisor she helped with a lot of the data in the charting 7 77% of the school budget is invested in all human resources I think at the time when I presented the budget it was 78% it fluctuates as you can imagine but that it's almost 80% of our budget is the people 57% of the employees here in our district are Serv teachers which account for 70% of all the salaries the Brookfield Education Association which is our teacher Union has some specific entitlements and rights around absences which is very important so the reminder um is that they work up to 187 days 182 of which in Brookfield are school days with students teachers are entitled to 15 sick days when they uh first join us through their fifth year after that they are entitled to 20 SI days per year that's every year it gets replenished regardless of how many are used um teachers also are entitled to three emergency days per year emergencies do happen and teachers are contracted I said that to work up to 187 so those are just important facts that we're working with in the context you go to page two the chart on page two um really lays out where we're at in terms of total daily absences again these are the daily absences not longterm Subs those kind of absences daily absences um the the chart shows a sixe history the average sick days and personal days that teachers not the other employees that the teachers are out you can see preco in the 1819 year the average was 11.7 days um in the 1920 year when we were out for gosh since March for March 12th so for about three months we were out um absences went down people don't call out as much when they're able to uh instruct virtually um on the year coming back 202 was a hybrid year um and there was also some shutdowns as well let's not forget that because of the uh pandemic um the average was 9.7 once we were back full in 2122 uh absences Rose to an average of 15.67% a year um they just don't take time off and there other teachers who take much more than 15 a year for whatever the reason might be and we've been talking about this and making an effort to address this situation um probably not as formal in the 22 23 year but this year we actually took some steps and we talk about those but you can see we've gone down uh up through this past year this is going down is a good thing here down 266 total days uh for daily absences over the last two years so we're happy about that although it's a very slight Improvement ultimately the goal is going to be to get better than pre pandemic okay with we're going to shoot for 10 days per year and that'll be our first goal and see if we can pull that off this year and we'll work with our teachers on that so you'll see the things we do so actions taken over the past year that we've been working on um it's really important to understand that um the administrators at the building and sometimes it rises to anos orite level very rarely um that there supervisory meetings to address excessive absences or patterns of excessive absences uh attendance reports are included in some end of your evaluations uh discussions of Faculty uh with the faculty and the staff at meetings um about the importance of attendance and and where patterns might be rising um we have an employee climate survey we just uh earlier talked about that today that I'll I'll be sharing with the board once the principles have a chance to have enough time to get through everything climate survey really really reveal where how the teachers are feeling and that could in uh could impact uh attendance so we need to look at that um the exit interviews we just talked about um we've disseminated information regarding employee assistance program that we have um the assistant superintendent uh regularly meets with the Brookfield Union uh leadership uh and and often I'm able to meet with them as well that's called the professional rights and responsibility and ethics group um and we talk about all kinds of things really no no topic um and the teacher contract does have competitive salary infringe benefits as well as uh really tremendous health insurance um and so that's important you always want to be looking at what we're offering our employees to retain and recruit actions we are looking to take going forward in this year and our principles are on board with this and and again be working with the Union leadership on on all of these things um continue to work collabora with human resources um and our building principles to develop bonly structure uh to to more effectively monitor attendance and supervise uh all employees in their attendance and making sure you know a month isn't going by that if we're seeing something in a week or two we need to address it right away um at the building with with our staff um partnering with Fairfield University right now for one intern um they're they come in a bargain value compared to like a building sub and so we're also uh working to partner with Western and others some of these conversations are in the works to get some interns in there um which also helps in recruiting down the road as well um uh taking a look with our um our our administrators uh on leadership influence on teacher efficacy I talked about that earlier in the superintendent report and also the reflective intelligence work uh partnering with Boston College that work like I shared um a lot of it will happen at the high school but it will U be integrated um throughout the school district that work directly aligns Anna was sharing with me she was so excited how it directly with the ruler work Ka so there's there's a lot of overlap but where we don't have some of the rulle of training available to us for High School staff we're we're going to have that reflective intelligence work that can be integrated into new teacher evaluation so we're really looking at Purpose Driven work and you know what's driving uh your purpose in education why are you here and really trying to look at the effective side of things to support our staff um use the climate survey data to ascertain you know what may be impacting faculty and staff um there's also at the school school climate committees these are comprised of teachers students staff parents ad and administrators and they can grapple with data and address concerns uh at that level as well because this is really granular and becomes cultural at the school level um as part of our continuing uh analysis of all of this is looking at further questions so as we go through the year what are we going to be looking at I mentioned the word Trends before what are the days of the week what are the months of the year um is there certain kinds of job stress or health issues people are having employee demographic is our are our younger staff all young parents and they have sick children at home um do we have an aging staff where they're they're having Health complications you know what's actually going on really study that are there realized benefits of Outsourcing the subservice and looking at ESS is there a way to bring that back in like we used to is that going to pay off or not those are all things we need to explore um again climate climate surveys what do they tell us um and maybe they tell us something about the context of our Greater Community I we don't know the answer so we're really wide open to looking at this um and through HRS there's some best practices that our new HR supervisor um could could be implementing or starting to apply uh to further support our employees um you know and do we need is there changes that maybe need to be made to the contract as we think about in matriculating down the I matriculating I I don't know and so we're going to look at that um I definitely want to come back and give a report in either December or January want to give enough time this fall and then certainly this time next year um but the the last part of this before we get to questions there's the financial impact and substitute data in case you can share a little bit about that to make sure everybody again this is daily attendance we're talking about and everybody's crystal clear on exactly what this report tells us so okay so can you take that thank thank you very much so the chart that you have in the in the memo here um it highlights just like as Dr will said just the teacher Subs um and again these are the subs that we get from ESS that are coming in to cover um a teacher absence for either a full day or a half day um and and in the the analysis of the number of absences those are the number of unique absences so that that would apply to these teacher Subs um we are spending approximately $270,000 annually um to cover these sort of emergency um sick days um uh for just teachers in the classroom um you'll see the other categories of substitute cost we have um we covered for um absences for Paras um for monitors those are uh lunchroom cafeteria monitors those are strictly hourly employees um a security monitor was out on an extended leave we had to get an a substitute for that position uh long-term Subs are generally those are paid out of a different um budget account U and it's not budgeted because generally we we can have um salary savings to cover those expenses and um I would cup um pulling getting subs from ESS the um the Outsourcing uh vendor is like a 50-50 shot with the longterm Subs right um maybe even less it's harder to get long-term placement Subs through ESS so typically um we they have a certain amount of time to try to fill the position when they can't we um fill it uh you know ourselves internally um and then this last line here Subs through payroll um so we pay um our certified teachers and our Paras it's all in the CBA the collective bargaining agreement um teachers are paid a a set rate if they have to cover a class period or you know a half a class period um Paras are also paid an additional hourly rate above their contracted regular wage if they are covering for a teacher in a class um and so you'll see in in the breakout of the different um schools that happens more often that than at the school when there's you know the block um schedules that they cover for um and and important to note our fill rate with ESS is roughly 64% so out of out of all the the absences that are called in that we need a substitute for ESS is able to fill about 64% so that's why you do see these Subs through payroll because we can't get a one to one fill rate um on a teacher being out but yet it's critical that we have you know um uh an adult to teach the students that are before them in the classroom and so um and so that's where that sub through payroll um comes in um so part of that also is is likely due to these you know the the sick the daily sick call outs and things like that but really I was focusing on those teacher Subs that are pulled in from um from ESS is any questions on that what's the rate that the teachers are paid for that Subs pay um $60 for for a full period3 for a half period okay my question is similar um how much does Subs make what is what does proi pay so it so it depends um if it's a a permanent building sub I believe that's $115 a day 115 yep um a building a daily building sub so someone's not that isn't permanently in the building all year long but just is called in for a full day of substituting for a teacher um and then Paris are 105 how does that compare with um local districts yeah it's it's competitive it's it's it's competitive can you be more specific I I can I mean that can be we can add that to the list of data that come back to come back on I don't comp local yeah I can I can speak a little bit historically um last year when we were working with ESS on on this past Year's contract um we were much lower uh than area um than the other districts that ESS served and so and also with the increase in minimum wage going up in January we had to renegotiate that so I think that my first year um here it was in the 90s per day and so we went up maybe 95 um and so we went up to 11 and 11 respectively in order to be more competitive and also make sure we didn't have to adjust mid year with the adjustment in um minimum wage um I don't know if you guys just saw this I can't remember what the publication was but I just saw there's a maybe it's a city in Ohio I don't know that is being 355 a day 355 that's 355 and I thought alternate universe okay but thank you inform thank you very much Sarah you have a question I had a question um I know you're you said you're going to get us a climate survey results sure um but do you see any connections between this data and the lack of participation in the um instructional coaches survey that we were just talking about you know I don't know I mean Anna alluded to it I think the instructional coach survey was at you know at the end of the year and I'll be honest I think people were tired and frankly if the we can more if the principles maybe use 10 or 15 minutes um if we ask them to do this because they have their plans for the Wednesday afternoon meetings but the teachers are with them and say hey guys you know for the first 15 minutes of the meeting you know this time around do the survey is really important so I think if you you've got to give people some time to do it if you just put it out there so there could be but I don't know great question also when will you know more about um the possibility of getting um long sub are interns I'm sorry I should say uh from other schools folks in the academic world are not as busy in the summer as we are so we make calls and send emails and they're not always answered so we're trying so last year um my first year uh when I got here I started reaching out to Fairfield and UV and Westcon and um Central and I got a response from Fairfield and that was why that's why we have a Fairfield intern coming in this year and hoping to continue to get responses but it is a bit slow goinging they they look many of these um programs you know have to place the student teachers first and we actually had a few student teachers as well but then those student teachers have fallen through um but uh you know the internship program is great because they usually have to for their practicum spend two years and half of the second year as their student teaching but one of the and they usually have to be in two different schools one each year um and so you actually you know a flat rate that you pay the university you essentially pay for their year of school and then you get them as they they you can assign them wherever they need to be assigned if they don't stay in one particular grade level or classroom so we're excited about bringing that program here um I I'm sorry Casey I think the other thing that we can't forget because we've talked about it quite a bit we are in a world of teacher shortage and teach teacher uh teacher candidate shortage in the programs so what we're robust especially graduate programs that have these interns I mean 10 12 years ago I remember the the phrase sixpack you could get six interns for a certain price there was I mean it was just so many people there were so many people that that's what they called it at Quint PX era I see you laughing over there quu they that's what they called it was of my my my name and so they had all these different pieces um and they don't have as many students in their programs either so that's another piece that's impacting this um and again we need to attract you know newer and younger folks uh and changing career folks to education and keep working on that I know the state department is working on that and I digress I don't want to go any further and I was just going to note from a from a budget standpoint um it it does um serve us well to have these intern interns come and and especially if we can have the full year of the internship and then the student teaching as as a a semester in the following year it's a savings from having a daily whether whether it's to cover for a PA full day per um sub or or a permanent building teacher substitute position it stays anywhere from 7 to $10,000 annually uh for one intern so it is um it is something that we we are eager to grow I was also hoping or maybe this a suggestion um for an additional action or two that you can take um thinking the Box a little bit um you know like connecting maybe um Central Administration connecting with the teachers and maybe you know Dr B can can cover a class for a teacher one day you know just like out of the blue or um I don't know if this is something principales say to their staff but um sometimes it can be stressful that you can only get a doctor's appointment at 2:30 and if they know that they can take it instead of having to take the whole day um that they can get coverage for that half hour whatever ever it is um I don't but maybe that's already being articulated to the staff so the principles do work with their people to try to be as flexible as they can but also can't interrupt learning and there all those those um constraints but to that point one of the things we're noticing in the daily piece and this may this is another area we're going to look there's an in a sharp increase in in half day uh S Type day versus full and so that's interesting why is that d so that's another piece to talking um the covering class is actually a fun idea so there you go so I I wrote it on a list so we could have a we get or you know there may be some high school teachers that have elementary school children and they you know got stuck a day and they can maybe a bus can bring them to the school or vice versa Arrangements the only way we know is to peel those layers back for the staff and what they're I do I do want to just point out that um that coverage from the buing Administration happens on fairly regular basis that's great and I want to ask a quick question about the ark program do you guys have inroads with them we have communication with them all right get on it one of our we're on it believe me we we don't want to have to deal with this we want this solved are we ready to move thanks everyone thank you um welcome so next item on the agenda is an update about special education ask Mr Ren oh we're going to give you this microphone over thank you Dr make sure I have this thank you members of scol Welcome to the board um I have a brief update tonight no charts no graphs no PowerPoints um to just talk about some of the things that we've been talking about and kind of see where we're where we're going um we are halfway through esy already uh tomorrow although we have a fifth week for our ELC students but we've had a a really good two weeks uh at our locations uh I want to talk a little bit about professional development because in terms of our strategic plan um one of the things that we want to move forward with uh as sort of a sequel to the IEP quality train training is something I've talked about with Jody manat at at Advance uh Who provided us with the IP quality training last year there's an IP audit tool that I think can help answer some of our compliance questions uh help answer uh questions that parents and teachers and staff have had about making the IEPs more uh in terms of what the actions are and the goals and OB objectives how do we know what do we have for data and and you know as I've reported to you uh to the board uh since I arrived last last July is data collection progress monitoring how can we be better at it how can we improve our existing structures and systems so that when questions come up we have Hard Solid data to say this is how uh students have achieved or not achieved their goals and objectives so that's one thing that is coming um when we talked about the working group uh a couple things I did after uh I presented and and got feedback from the board which I really appreciate was that I uh reached out to Dr corvo uh and when who helped with the correct report to have her take a look at the at the uh the Strategic plan and to talk about the working group so uh she had some feedback for me and I also know that uh I welcome participation from the board on the working group when we get started this fall um so I want to make sure that the board was aware of that um uh in terms of septo our special ed PTO with Martin mcniff one of the things we've been talking about and talking with with parents in general is parent workshops uh sometimes our septo meetings are more kind of question and answer or they might be kind of topics of Interest or just general let's go over what the it looks like um one of the things that came out of the discussions were that in other districts which I'll get to in a second other districts have parent workshops or even when we had parent University at um whisk earlier this year it occurred to me that special education could have its own parent University of special education parents to be able to to speak to that in our community because we do have uh ongoing conversations with parents and with teachers and with students and with staff we need to harness that and make that uh an event that can help our special education parents and students and staff uh build the community that we do have here in berkfield in addition uh cont which is uh the Connecticut Association of special education administrators um I'll continue my membership in that but also starting to look at other programs in other districts through collaboration with other directors and again this is nothing set in stone but just thinking about things like alternative programs what that what those look like transition programs what those look like and just to be start looking at other District and trying to see how they did what they did what was their Foundation what was what was their procedure and how did they approach building those uh those programs so that's something that I'm looking forward to doing with the existing relationships I have with area directors con case is more of a of a larger group where instead of kind of having a conversation with three or four you might be with 20 or 25 directors uh kind of brainstorming and and um looking uh through that particular lens um pieces again of of professional development talking about the identification process um having our teachers uh reinforce and strengthen their knowledge of when we get a referral what that looks like what our procedures are for identifying what our procedures are for um going through all information and all data that's presented to us when we are looking at identification or reidentifying and requalifying the student um in terms of our new legal team uh from Shipman and Goodwin uh in previous districts we've had uh I've had the pleasure and the opportunity to have uh legal updates and Dr Burl and I have talked about this to have um uh shipment agreement provide some legal update specifically for our teachers and maybe some legal background for our Paris um this is something that that we talk at with at cabinet uh talking about next steps and what else we can do to to reinforce and and uh help the learning of our of our teams in District spoke about the Strategic plan uh also talking with Jody manat about some co- teing professional development he has done some modules in other districts with that and he's been talking with me for years about hey I got a a great co- teing a set of modules I'd like to talk to you about it so um Jody and I have known each other for about 10 years and I I continue to welcome his his input as he is the director of special education for at Advanced resk and they are our partners in moving these things forward to go back to go forward for a second the IP audit tool is being provided free to us uh the training is being provided free by Ed Advance because that's a new uh initiative that they have that they wanted to look at a district where they had an existing relationship and that's why uh Jody came to me about that and again talked about parent workshops that's kind of an overview again like I said no charts no graphs no PowerPoints but I'm well happy to take questions uh for from the board on these matters or other questions that you might have ahead and start um thank you for the update um I I do have a a bunch of questions because as know um we get a lot of public comment emails surrounding special education and it sometimes at least for me puts us in a position of like what can we do right um so you know could you maybe sort of go through maybe the step-by-step process for a family or Guardian um maybe who's unhappy with some of the services that they're receiving through Brookfield um or maybe is just not receiving at all um to sort of go through that complaint process sure absolutely and what I will preface that by saying Rosa thank you is that the procedures I'm going to talk about are not unique to Brookfield that there's a process that every District in the state follows but let me give you the the Brookfield base excuse me first the basis and then we can talk about procedural safeguards and the special education complaint process so if there's a concern about um anything related to special ed as I've said in my in my prior presentations I always would want folks to reach out to me however even before they reach out to me I would want them to if they already have a student with an IEP to talk to their case manager and talk to the supervisor in the building because that's that's the first line of uh building based support that does not mean that I wouldn't also want to have a call so it's not me saying don't talk to me it's it's talk to the case manager talk to the supervisor if you feel like you have other questions or concerns or you feel that that need hasn't been met um I would welcome calls and I've gotten calls and we've and we've worked through those things um to then take it to the next level so a parent might call me and say I don't feel like my I my child's I was being filed this is where it gets to a larger concern every parent uh who has a child with an IEP has uh an immense number of rights that were guaranteed by the Ida act in federal law when you have a PPT you were given since in the old days we would give you a hard copy which is about 80 pages but now it's electronic of procedural safeguards within the procedural safeguards are all the rights that a parent has including the right to question uh whether or not their their child is receiving the appropriate services having said that within Connecticut the process at that point would be to call a state consultant to file a complaint I might take a little detour and come back so bear with me if a parent files a complaint uh the parent would get a call from the consultant that receives that complaint the district also receives a copy of that complaint the consultant then would talk to parent and get their concerns talk to me as the Director who would receive the complaint to talk about we received this complaint at that point there's a bunch of lanes of traffic if you will um in some cases parents might want to go directly to a due process hearing which would be with a hearing officer and which would be you know legal would be involved lawyers would be involved my experience with Brookfield and also in my previous districts is the state has been more um open and more suggesting that before we go to a due process or before we go to um let's say an investigation of the complaint could we look at mediating and through the mediation process that would involve sometimes it involves attorneys sometimes it doesn't um that's where we have a a mediator appointed by the state who is usually in my experience a retired special ed director an attorney who's who's versed in special education law who used to be kind of in person where you would kind of go from room the the the media would go from room to room in the age of Zoom we now have a case where there's a zoom meet setup the mediator is the meeting holds the meeting and then Keeps Us in different rooms and kind of goes back and forth until we can find maybe an equitable settlement which generally could be compensatory Services it could be uh additional professional development vment uh additional training or additional evaluations so again it's I don't want to not answer the question but I also don't want to get too specific into the the end goals of of a mediation at the end of that it's sort of an agreement between the parent and the district that this is where we find ourselves if we didn't do this correctly then we would like to offer this um so I'm and I'm probably going no that's okay no I just have like I get I get off on my procedural safe you can't stop so so um obviously at some point in our history we've gotten at least a few of these right that have gone to theel like and I think every District does because that's sort of the the the mechanism by which parents have recourse to question whether or not their child's receiving the services or whether the IEP is being you say that um I'm trying to think of like like how many get resolved sort of at the district level without involving the state oh I mean I this is where I I I what what I'd like to say versus what I legally feel is is appropriate to say you know Consulting with councel my philosophy's always been in parents who who know me know that I'm going to do everything in my power to resolve it at our level but there's also times in every district with every director where if that's something that you don't feel that that you've gotten the recourse to that you feel that's why the procedural safeguards are there the the that that parents have uh those protections for their child within IEP to be able to bring forth a complaint of having somebody look at that or having somebody investigate to see that the state looking at that to say did this happen didn't it happen to what extent did it happen what could be the recourse for it what would look appropriate for that so for me as a director and I think I would speak for other directors that are friends of mine in other districts I would love to be able to settle this within the the the the sculpt that I have but that's not to say that parents don't have the rights to file a complaint talk to the state go to mediation do process and all the the the mechanisms that they have as parents because I think any of us as parents would not want to think that we didn't have the ability to use what's given to us at anpt which is the procedural SA yeah for sure and I and I also I mean I agree because I I think like I mean those are procedural safeguards that like are really only applicable to families with students with special needs correct regular don't really have those no and it's and it's specific even within the law I'm sorry rosea interrupt you this I get I get on a on a on a that's okay um you know it's part of the law that they that the parents receive that even from a referral from an initial referral you you receive those now there are some parents who have been friends of mine over the years who I've maybe known their child since they were in first or second grade and they say here comes the procedural safeguards again I I I have so many of these but half jokingly but at the same time it's like but you're getting them and they're there for when you need them you may not need them in third grade or fourth grade but you know what you might need them in seventh grade so yeah you're getting them every year now you're getting electronically and I'm happy to provide the board with an electronic copy of that uh following the meeting just you guys can have that as a as a reference point but you get it for every DBT you get it for every every referral and it's not something that we do you know readings of at every meeting or but but you know I have had cases where I've gone over them with parents say okay this is in here if you have a question about it you need to read through it and if you have a question about it call me because what we don't what I don't and what our what our department doesn't want is for me or us to be obstructionist on it those procedural safeguards are there to protect students and for families to have free course if I don't highlight that on der elction of my duties right so but you would say you're confident in saying that most of our issues are handled before they reach sort of that level yeah without getting into numbers I would say we've had very minimal uh in terms of actual you know State complaints I can tell you for a factory we have no due process cases this year um I don't want to broach the topic of numbers on however I will say that in some cases a complaint this is going to sound strange but a complaint can be helpful and that it shines a light on what we need to do better and what we what the state looks at and says this is something that you need to examine and this is something that you didn't do correctly so even when I'm talking to State Consultants I'm not in fear of it I I don't want to say I welcome it because no one wants to welcome however it's got to be instructive because if it's if if we don't get feedback about what we're not doing well then what we're doing well doesn't mean as much if that makes you know we do a lot of things well and there are other things that I've said in multiple presentations here that we do need to work on um and I I want to say within that the amount of support that I receive from central office you know Dr Gill and I talk every morning Dr man and I talk every morning Mrs Dia and I are in almost you know constant communication because our offices are all near each other and if we're talking about having h a shared vision and working through these issues and kind of talking through if there's a concern or a an official Complaint or even just something as simple as I've got an issue I want to run run by you and I say this with with with modesty but also with confidence you guys know I've been in multiple districts and i' and I've had administrative roles in previous districts the amount of access I have to Dr girl Dr man and Mrs di is more than I've ever had flat out period and and I say that to speak to the amount of um understanding of my role as a special ed director you know I feel with the board support and with Central offic support I have autonomy but I also have the ability to create relationships and to be able to look at these um concerns and complaints and not say oh no that's not that couldn't be possible it could be possible I've been in enough districts where there's there's a grain of Truth when a parent brings you something that's uh worrisome to them or that they feel that they haven't been heard I don't think there's a parent in District right now that say they haven't been heard by m because there's been phone calls that we have resolved there have been issues where it has gone to a complaint again don't want to get into numbers but through that it hasn't been oh there's this over there or there's that over there this is part of the job to make sure that all kids get what they need and if that includes a complaint process then so be it because that's how we get better could you then sort of expand on maybe what a parent or family member could do if they're still unhappy at the end of obviously mediation is mediation so there's an agreement there but if it goes to due process and they're not if like is there a role for the board in any of this no that actually it would it would be and I want to say this with all due respect to everybody on the board it would it would look like a conflict of interest if you involved yourself uh in speaking with with uh Mr Maher one of our attorneys and having worked with him in previous districts when there's a a process that every District goes through for special education complaints for the board to and I and I say this just from experience for any board to um put look into it while the state is looking into it would be would make it seem as if you are part of the decision-making process versus allocating resources and it could cut both ways it could be that it could look like um you are trying to protect special education from complaints or it could look like you are advocating for it's just it's a stick it's a sticky situation it's a slipper slope and so there is a process at the state level that handles it and then a due process to answer the question I think was embedded in there yeah the due process hearing uh decisions are final like so that's like your last that'll be the last piece and and in those cases where a parent would Prevail the district is also responsible in most cases for paying attorney's fees for for them as well so in my mind the more the more local you keep it in terms of complaints the better off you are however if it gets beyond that the the board would be uninvolved for the good of the district if that makes sense it does actually um so there's there's a role that you have that I respect deeply you know that but there's an impression that could be left if the board involved itself in a specific case other than knowing the process being able to ask questions about the process um you know when it turn when it turns into something where there's a a settlement or or maybe an outplacement where there's a financial piece which you know would come up through Finance but in terms of the actual process of the complaint it's pretty clear from the procedural safeguards but it's also clear in the state process that you call you get a consultant the consultant looks into it and then it proceeds from there if if that process doesn't result in a mediation settlement or doesn't result in satisfaction for the parent that's when due process and there's a du process form for that as well so it's Connecticut there's forms for everything right so there's there's a form to fill out for each stage of this that is not a district form it's a state form so the same process exists in Wallingford in New Haven in Bridgeport in deran in Richfield in I could name all 169 towns but I'm not going to but but the process is uniform so it's not like it was created like Bill modifies it and and Dean Catalano and Trumble modif it his way and you know different directors make it their own this is the process we follow so last question probably the most important question I could ask you um when you think about you you've spoken about how the board is sort is uninvolved in in that process um but if you think about where special education in our role does interact is there you need from us and I mean think about our policies are there any policies that conflict with the work that you're trying to do or the improvements you're trying to make or do are there any policies that could give you air cover to make it easier or is there some way where our budget interacts your work that we could allocate funds or is the last one multiple choice but you know I you mentioned it before but I mean sort of you know our our employes is the superintendent um is there anything and people glow about you so I mean there's I hear nothing but good feedback about you um and it seems like you're the right man for the job so um actually kudos to to John and his team for I wouldn't be here if Dr Brill hadn't hired me that's so that's yeah so that's sort of like three rounds of interviews he was he was the the final literally the final boss so support funds policy is there anything that you feel like you need that we could do better i' like to respectfully ask that I reflect on that and maybe get back to you on that but I also think that you all have taken my presentations very seriously and thoughtfully and now as I'm entering year two as I talked about starting to look at what else could we do in terms of programming in terms of professional development that may be in terms of allocating resources when I come to you and say hey I looked at this I saw this I think we could do this I think this would benefit our students whether it's and again I'm I'm pipe dreaming here therapeutic programs in District transition programs Alternative High School things that every District talks about but that's where I think the support for our department would blend with where the board's role is and again I've never thought for a second that there was not 100% support from any of you in this board or in the previous board that I worked under um as I said with with Dr Brill and Dr man um Dr Brill brought me in he was again the final interview so the support I'm getting is immense but the support I get from the board is equally immense but it's it's how I want to leverage that if that's if that's the appropriate word rather than come to you to point a phrase had in hand every third meeting and say by the way I also need this by the way I also need that I'd rather again my first year was really kind of examining looking getting to know people kind of looking at practices some that work some that need work and Reporting on that to you I think the second year is going to be to take that start making it visible in terms of what inclusion looks like in the schools what systems do we have in the schools to highlight that um versus just having talks about IEP training which are are important but there's we're talking about kids and we're talking about making them feel part of something and really at the end of the day with special that that's what we want to make sure is they have access to everything everybody else has and that we do it legally and that we do it ethically and that we do it with them in mind at all times so I will just say from from my perspective from the board there will when when we're presenting the budget we're and we're putting that together and I have ideas or I kind of map things out for you that may be where the discussion of support would be most appropriate okay thank you I have a question when you talk about um alternative placement and and sort of programs that you could explore in place do you also think about Advanced programs in that sense like um not just students who are struggling and behind but also students who you know need more than what the classroom is able to offer them just through the nature of talented yeah and and so talented gifted I could do a whole other that's and and and I will say this and this is again I think every District struggles with this in that you can identify students is talented and gifted and we have but then there's no necessary statutory obligation to provide right programs so that's something that could be considered I and I will be honest I have heard I've gotten I've talked to parents about that not as much as I've talked about other issues around special education it's certainly something to look at um but I you know again my special education experience and brain I started out in a self-contained Behavior class at Asus 25 years ago so I always think of how can we capture those kids in District what could we do you know that so my mind is always rightly or wrongly thinking about things I've done things I've participated in and how we can make that happen in Brookfield but again these are pipe dreams I'm not here to present your programs tonight God knows but I just just know that I do think about that and those are conversations that we have every day yeah because and that's more I didn't expect you to like rattle off program I'm just thinking is that but I could um I just wonder if that's also part of kind of the long term and keeping them in District my goal would be to look at programs and people that we hav we yes and I think it becomes you know what would it look like what is our vision of it because I have also seen where somebody somewhere says hey let's do an alternative program and I was kind of part of that one hey let's get these two teachers and give them these kids and thoughtfulness that's where the Strategic plan comes in that's where the working group comes in if we're going to do this let's take some time and look at what should it look like and look at other programs and just see what do they do well what what do we not want to do so absolutely Bill thank you for the for the leadership and and all the answers to those questions tonight I I'm sorry if there's one more I do want to say for Stephanie just as a new board member over the last nine years there's been several times we've tried to bring in maybe tag or enrichment and you know budget pressures um you know got got us to a point where it wasn't feasible to bring us forward so always is a good consideration um but where it falls in priority list based on the the by law that that bill talked about I'm sorry here thank you Bill um as far as the Strategic plan thank you for all your hard work thank you and thank you for for offering to participate as a be as a parent and a boy I'd be honored but um you know I think that laying out parental safeguards is really important and they're not easy for parents to interpret to begin with um it's not cut and dry each one of these steps is not easy to um with you in District it's a lot easier for parents to understand so um I think that's really important to say um I'll also say that parents don't go into having to everything as a parent you want to deal with at District level right absolutely so having to go into a mediation or due process hearing is not what a parent correct it's it's a heavy it's a heavy decision on both sides unfortunately sometimes that's where that's where it ends up that's where it ends up or that's where the state recommends sure I just want to clear that up as far as special ed I think you know having an identified child myself they all each child is individual looks different right so it doesn't always look like they're struggling or it looks like they're behind some of them it just looks different right they learn different their outputs different the I was going to say the product looks different exactly so I think it's really important to you know understand that not every identified child is going to look like they're behind um and I think um I'm really excited with the Strate strategic plan to include the identified students for the sole purpose of improving you know inclusivity and climate um they feel them um and it's really important that you know they're seen valued and heard and their experiences are individual with that being said you know thank you I do have a question how many how many identified students do we have or how many new identified students do we have this school so I could give you a number but the number is going to be a net so let me and let me explain that by going backwards to go forwards so and again I have the numbers in front of me but I I I will I will approximate in Octo October 1st our October 1st count was 371 365 I you know this is one of the things where I'm writing down my notes and that didn't get on my notes so that's that's on me but if I said to you that that that number is up by 10 that doesn't take into account kids that are exited kids that have moved in kids that have moved out um referrals that are made so if I told you it was relatively flat that might be approximating but it's a snapshot and it's the the I don't want to use the word volatility but the but special education you know on any given day a student moves in that we that we work with a student moves out that we work with somebody gets identified there's a referral that that all of those things factor into the change which I think really comes down to that October 1 count is like here's our snapshot of where we are at this point that's what the state takes but if I told you from September to June if I looked at number in October and October and a number in June and I said it's plus 10 but it's really not plus 10 it could be plus 25 five because referrals kids who are graduating exiting things like so all of those factors make me give you an answer that's not an answer you know so and then my question is do you see an increase of parent referrals vers District referrals I think with parent referrals they are driven by parents who experience see hear something with their child that they think there's it's not something I need to find out more about this and that is almost always the the conversation that we have of either they were doing well and now they're not or I I could give you a million a million different different stories of of what parents tell us um I would say it's probably more parent driven um only because I think that's where the concern comes from and I'm not saying that every child that a parent refers ends up qualifying for special life but within that I think the questions questions come from both school-based teams and from parents I think the parents' questions are always very personal very um you know they home they're playing or they they they see something in their work they see something in their behavior and they want to know more more and that's kind of what child find is about to say if you suspect if we suspect a disability we are honor bound and legally bound to pursue that um and to see whether or not that student needs services so that's my roundabout way of saying having no quantitative data in front of me but being able to kind of say experience-wise anecdotally probably more parent driven with that maybe what I hear more versus what I'm you know um and again with school-based teams it's it would be a different it's a different different path so and my last question just with school-based teams so I mean what historically parents experience you know through the identification process it was like response to to intervention and then srbi alphabet sou srbi RTI so you know whatever its acronym is now um it's tier one tier two right and it looks different for each child so I think my my question is who's the gatekeeper at tier three and are is a referral process happening where the person at tier three at least halfway through at the four-week Mark if this child is not making progress or is still struggling is there conversations being had with special education so when the referral does in fact at 8 weeks go to special ed that there's data that we've crossed our te's dotted our eyes and done everything we possibly can in the least restrictive environment to service this child I think there's more conversations to be had around um the tier three to special ed referral and that's and again that's that's not a Brookfield thing that's a that's a um AC cross districts piece where there's progress monitoring there's data collection then there's that convers ation that happens and it takes many forms um where the the the school-based team may invite uh special at supervisor special at teacher um School sitech into to kind of talk about those referrals one of the things as I'm talking about things that we're working on professional development the identification process was one of the things that that came up in conversations both with teachers and with parents and with um with my friends in other districts um so that's something that again answering it by not answering it we're working we are working on strengthening that relationship because to me the best referral from a school-based team is the data that says to us as special Educators it's time for us to look beond it but there's also I don't want parents to not think that they can't make a referral to so there's there's a there's a Crossroads of you know interventions and parents having concerns and have we gone through that process but I don't want child find to mess that up either so again thank you I just an answer that that took me 10 minutes take 30 seconds the teered intervention is really um you know and that's something we're uh more conversations we had this year and I think part of the professional development plan that we're that we're developing um for our special education teachers is also looking at that making that clear for all of us because a special ed sometimes we have blinders on and we we're not necessarily focusing on the tiered interventions because we already have the kids in our on our case load but absolutely Fair Point and and looking to do more with that no we have that new reading program which is great you know so hopefully early ident and this is where we can we can have more more a stronger connection than we already have so um Bill you gave us a ton of information um I think one of the key takeaways for people who are new to all this is that um parents who need issues resolved relative to special ed go up the food chain to you and if they choose to go over your head it's with the state and parents of children in traditional education if they have problems it's the food chain up through correct yeah it's and and to to reiterate Wendy um the amount of again procedural safeguards for me are those all those rights and and and legalities that a child that a parent of a special a child has that a Genet parent would not have exactly I'm sorry I should have no and I don't want to I don't want to I don't want to right right but labor yeah but it's yeah it's it's there are two tracks so right you know for my general education friends always happy to talk but I'm not going to be able to speak to your issues as the principal would right you know so so I just wanted to to Circle back and and and law you for the IEP audit tool and hooking us up with that advance to get free training that's amazing um your septo work with parent workshops and maybe instituting a parent University here it's fantastic um looking at other districts we think is really good and um and maybe implementing co- teaching modules that's that's wonderful so thank you for good work you know co- teing happens but we could all always benefit from additional coaching sure so that's um along those lines the idea that you would work with our um with Chipman and Goodwin um to get legal updates for teachers and Paris that's fantastic because we get questions you know when there's questions I I think it's it's valuable for them to know it at the at the in their role that they have so it's it's a legal update that could be targeted for special teachers um Paris is understanding the legalities of their roles just because in in meeting with par Union these issues and questions come up of hey could you and would you and again um not to belabored but again I I I do this with the support of Dr burin central Office Team and with the support of the board so I thank you all for that um the one I actually have known Jody for a few years small world and um talked to him recently about all of the things that Ed Advance can offer for free and it's it's because if we can tap into that it would just be I I met Jody when he was starting the Post University transition program and we've been friends ever since so he's he's an incredible resource and I'm incredibly happy that I'm in a district that where he is part of the rest that I work with yeah no I just think it's amazing can tap into that as res thank you thanks everybody appreciate it okay so the next item um and we're going to talk about uh the policy Services of Shipman and goodwi so I move that the board approve the Shipman and Goodwin's policy services at the initial cost of $4,000 as recommended by the policy Communications subcommittee do we have a second second just so we can open discussion on this item yeah okay so um it looks like discussion is in order um R would you like to start sure um okay so I I do have um just somewhat of a minor concern with this just because um and you know most of you guys around it was just joy and I um years ago we did contract with pa um and spent a lot of money on their policy Services um and it just seems like things got down in policy regardless so I was trying to sort of understand um and I know Stephanie you were trying to explain it to me as you know there's a lot of policies that we're legally required to have and we would be sort of adopting those outright um yeah maybe give me a summary and then maybe my questions can stem from there yeah so in the previous meeting in May um we had had a discussion in the policy committee that was our first introduction to the chman and Goodwin um information and at that time Paula was the chair and then when she left we didn't have we sort of were trying to figure out how to um move forward and I got some questions along the way and heard some questions when we discussed it at the June meeting which um I had given the policy update in holl's absence and so through from then to now I heard questions I kind of processed everything that people had questions about and I got some clarification on this so what my understanding is what our understanding is the policy committee is is that Shipman and Goodwin offer the legally required policies and I don't have the numbers I have the paper that has the numbers I haven't counted because it was just at the meeting tonight that I thought to actually get the numbers um but I can get that information for you but the legally amount the the amount of legally required policies for an initial fee of $4,000 so that would cover adopting their legally required policies and that comes with them updating them as needed any um Services we needed surrounding those specific policies so uh question uh going forward now after this year it will be $1,500 every year to just maintain that book of policies cave right now we pay 3,800 and something around there um so we if we adopt the shipment and goodwi policy today we would not pay cave for the current Serv Services right there this next year so that $4,000 would repace Le the 3,800 that we already pay C so it would only be an increase of $200 for this year and in subsequent years we would actually be saving because it's only 1,500 to go forward now per where it's 3,800 per year for C does that make sense okay so then what we would do as a committee is we those legally required policies because they are also our lawyers we and as a board we would agree that that and as we adopt them we would simply Brookfield IE them right so we just go through and we say this applies to Brookfield and as John Dr BR has pointed out anything that we are leg anything and if there's a law that supersedes it anyway so there's even in the transition even if there's policy we're not sure of like that the law we have we were covered in place right so we would still go through those policies right because you want to read them but we would read them in bulk we talked about we we just barely got into it tonight about how we would move forward with that possibly have you know um each of us take some maybe the committee in at large you know could read through the Le just to Brookville ASM to make sure we have everything we need right and that process shouldn't take too long and then any of the policies that we have we would group together and Casey had this great spreadsheet idea that I think I believe she' used in her previous District where you sort of group them by ones we haven't updated you know there's been some comments about has been pointed out that we have policies that have not been updated and part of and I I can only speak to the last seven months that I've been on the committee and just from my observation and from knowing what's been going on in the district in the last two years the policy committee had to spend a significant amount of time adopting a book challenge policy and so that I know may have like again I can't speak to exactly what happened or what went on but I do looking through notes and sort of not that that's an excuse that policies policy should have taken a back seat but that with one meeting a month that's a significant amount of time and in addition to that knowing that we have legal like whatever the the law requires we're already covered for those so that's where some of the you know we talked about last weekend or last last meeting we had a policy that mentioned a TV station we don't have a TV station so like those are the kinds of things that we would go through um we would take you know a series at a time and the things that are most important we would group those and go through those so cost wise we're actually long-term savings and we are not we're not paying them a additional rate right does that make sense yeah so does that clarify and answer your questions um yes I mean yes or no I mean I I do wish I kind of had like an idea I know we have hundreds of um but I I would like to know like how many of those are we going to be able to just like sub in the word Brookfield and adopt outright because they're very legalized and they're very sort of standard um because that that to me would be a huge chunk of the policy committee's work um do you have but I think but I I do still have like there is this like you know um to go through and leg or Brookfield eyes um policies is a little more than just putting in Brookfield right like they might call like the the Student Activity fund they might call something else and we need to spot that and we need to correct it and so it's it's a lot of painstaking work so I just want to sort of have confidence that this is actually going to make us more efficient in policy because yeah you're right I mean spending a year and a half on one policy was a complete waste of time but aside from that side note like has the policy committee thought about maybe meeting like a different time so that you guys could get like more than an hour a month yes so we have talked about we've talked about various scenarios and uh the previous meeting with Hollow we had talked about maybe meeting for two hours or two and a half or during the day um Joy had brought up maybe we split them ahead of time and rather than having to meet an additional time we take that responsibility on ourselves Aon had suggested tonight that we meet more than once a month so yes we we didn't think too much about that because we want to make we don't want to spend time trying to figure out a process if we're not going to actually adopt them and mo forward um and because if we do decide not to adopt the shipment policies we still have outdated policies so we still have to go through all of them essentially that we haven't right and Dr BR talks about it as like the B Gate Bridge where you like get to the end it takes four to five to six years and then you have to go back to the beginning because you now have you know we don't have a TV station anymore so you law change over time there's there's another point that needs to be made here and I appreciate you saying the painstaking work because I I shared with the with the committee that um there certainly a certain amount of anxiety if you're a board member attended diso we're just going to are we just adopting a series of you know you know 30 policies you know I need to really understand these so you do have to take your time and go through them there's no doubt about that um but there has to be there hasn't been um confidence and faith in the policies that are provided to you so in the cave Services example lawyers draft those policies and we do some painstaking work and then people have opinions on the policies and want to change something in it well when you change one word in a policy it changes the it could could very well change the entire legal meaning of that policy so then after we PID for Cape Services Dr BR did you check with attorney Mur turn so now we're paying twice for this and the time it takes given you are volunteers working through all of this um I shared some history before I got here years before I got here it was eliminated but there was a halftime position that handled policy so there was somebody working here that didn't have another full-time job and was working on that which could help expedi be a little more expedient with some of these things and get them to the board different pace so there's a lot going on here and a lot of there's a process we need to going forward whatever we decide to do San cave services or going with uh should we go dropping Services totally and just figuring this out on our whatever it is we have to come up with a process the other thing that needs to be noted is all the folks who' served on the policy committee that I've served with for the last nine years have given their all some some board members are here others others are obviously not on the board any longer um 150 plus policies have been updated in or renewed maybe it's more than that at this point so a lot of work has happened so the notion that trying or there's lack of effort or whatever just just is a false notion um uh and the laws change all the time that's why the the painting of the Golden Gate Bridge uh uh analogy there because the you can have um I think there was a public comment mentioning the bullying policy you have it it's an extensive policy with regulations on top of that that have to be adopted it to then train people how to implement that policy and then there's a law that changes one uh the next summer and you have to get on it again and change it again it's very it is not only complicated but it is complex it just is so those are that's some context for everybody but that that is sort of my concern that we are going to spend another $4,000 and then we're going to say okay here read these 30 policies and there's going to be issues with every single one of them and we're going to have so it's what's the point and so that's that's kind of like where my concern is is that if and that and that's the the the board's AFF the board has to be confident in the policies they're getting from their legal advisor if they're not going to be confident from their legal advisers and they want to do it all themselves then they're going to have to do it all themselves and I can't answer that question right and I think that that's that's where my main concern lies is that it's like I don't think it's the policies I think it's the efficiency of that committee to be honest but that's sort of so we as a new policy committee can only speak to what we're currently doing and how we plan to currently move forward so that's if that's that's a valid concern and a valid criticism but I don't know how to speak to it because the intention I think from our previous two meetings where we discussed it together was exactly that to make it more efficient to agree that this is our it's also our law firm and so it feels different I think um knowing that they're you know it's a lot of we're I feel like I'm competing sorry um that you know we are moving forward with people who we are paying have our best interest you know not that we weren't paying cave to have our best interest but it is not going to be the painstaking process I believe is the intention because of the integration of those two factors and so all I can say is that Our intention would be to trust the legal firm adopt those policies you know do a read through to see what Brook Field ising needs to happen but not question the validity or the value or the wording or any of of the things that we've had that we might have to spend more time on on the non-legally required policies and that's going to have to happen regardless so it's not like whether or not we adopt these so did you guys did you guys vote to recommend this motion tonight so we you you did that back in so holl Jo and I voted and then because she left and we didn't have it noted in the the way that comfortable we and with the addition of Aon we wanted to we thought it was a good idea to talk about it we recommend it to the committee okay so I just have one I just have one more like sort of procedural procedural question so let's say we go ahead let's say we uh we vote to do this tonight how does the next procedural step go like do we say okay we're going to take the 6000 series and review it in bulk as a committee and then it comes as a bulk quote to the board so yes that that is my that that is the that is sort of The Proposal that Casey had made that made the most sense to us that we had started to talk about tonight and kind of started decided not to get too far into it because we don't spend too much time on something that may or may not happen so yes the idea would be that we would group together the policies that we recognize are uh innocuous right or things that are no they're Antiquated that we no again I keep using the TV station as a result but as the example because that's the obvious one right then things that are more complicated like you know some of the things that Mr kria brought up we would have to individualize them so the idea would be we would go through the policy series group things together and say okay these five policies can be deleted are no longer apply you know here's what we recommend and would be in that way and then some of the more complicated policies we would say okay you know we need to decide whether or not we're going to keep this do we do we need a policy that states this this isn't only do we have a policy that they've put in place for us that covers this so that is the intention um I think I just I would like to hear from the people that are on the Comm now so i' like to get your input on this I mean and I stated obviously to this but um not not knowing um you know not speaking to the attorneys my concern is you know looking at the document that was given in August of 21 from cave all the legally required or most of the legally required policies were updated right laws probably change they probably have to be re-updated I'm interested in knowing from the attorney how many policies are we talking about that they're looking at legally required because I think you know obviously the legally required ones need to be done but I also feel like we owe it to the community who's bringing forward policies that need to be updated that they need to be updated so I mean I think you know we go we need to meet more you can't do it so once a month I maybe okay so so we're just talking kind of sidebar about would it help to have the attorneys talk to us specifically about this as a board is that do we want to invite them I agree with you I'm just asking as some there's some concerns I don't I don't know so um the of us and Robert um uh all remarked um during the interview process when when we were looking for new attorneys that we really liked this feature that this is a feature that uh that this District needs and that we liked the the fact that we would be um I don't know what we to use but like um well yeah we wouldn't have to like horseshoe around the C polici then check in with our journey and not Reinventing the wheel and saving money and just being more efficient and and these guys we we could count on them in real time to update with um new statutes new federal regulations current Court decisions like this is what we need I mean that's those are my thoughts and that's what they conveyed during the interview I me I understand that and I mean I just think that we have a responsibility to the community I mean we spent almost $14,000 with C from 21 to date it's a lot of money and a lot of policies are still out of date so I mean I just I just I think it's and and the board can table this for tonight and the policy committee can meet again and come back I mean you don't have to make the decision just I think like just to just to clarify I think like maybe your understanding like the polic to do that anyway this is just sort of like so that you basically don't have to word Smith everything it's just sort of gives you but I mean to that end yeah if if that's what's going to happen in policy anyway then you're right it's going to be pointless to do this pointless to do what to say like okay we're g to spend $4,000 to get their policy but then our policy committee is going to rip it up anyway and and start over that's pointless so I just wonder how many of our policies that we have redone right to be legally compliant how many are out of date right now that are mandatory that need to be done that really is my question that that would be another audit that we'd have to do of all the policies and and there's a service cost to that I just want to um to speak to just I think that I think we're talking about or you folks are talking about two different sort of votes or actions one is just to engage in a policy service right which we currently do we do that with cave which is $4,000 a year sorry $3800 a year and then the policy services from shipment and Goodwin um are are attorneys that we pertain for for $4,000 a year and year one so that's one action is what policy service because you're you're you're going to engage policy service from a vendor um this year and so that's the that's one action and consideration and then the the idea of the process of updating the policies whether you pull the policies from Cape or from shipment and good goodwind is not I don't think what is being asked to be voted on tonight so I think there's there's a and there and there is going to have to be a process either way whether you start with cave or you start with shipment and goodwind policies there does need to be a process for the committee to bring policy by policy by policy by policy to the full board for adoption and it can go pretty swiftly when you when you start when you crosswalk what you already have with what the the recommendation is whether it be cave or should be Goodwin it really does go pretty quickly and I think the ideas at the committee level um was really smart that you you know maybe each Committee Member take five policies in this month's time read our the currently approved and the recommended from shipment and what needs to be changed and bring that recommendation to the committee and it and it you know involves it involves a level of trust among multiple stakeholders right trust among the attorneys that that is a very vetted model um policy which which you know I think the the thinking is that they are um and then among committee members and board members that that betting process has happened again and then the conversation can go pretty quickly um and that that is what we did and when I was on the polic committee um in in my town and and we were able to go through all the series it did take a couple of years but you do feel like you are every every board agenda had policies that we were approving um and so you do feel you get traction after a while um so that was just my yes and to piggyback on that that is sort of the the point I was trying to drive home in the beginning is we have we have the current policy um um service in cave $3,800 we're just we want to engage shipment and Goodwin for their policies which is $4,000 so the the difference for the upcoming budget is only going to be $200 and then in addition to that we as a committee will have to move you know we kind of already have this plan in place of like this is how it work if we do not go with shipment and goodwi we still have to go through all those policies we still have to go through say okay what's outdated what have they gone through because we are a brand new policy committee we also have to refer so there is still a lot of uh footwork that has to be done we're not saying that this makes that null and void or that this makes it any easier well no I in my opinion it does make it easier because the way that they presented it to us and in the research that I've done and the questions that I've asked it feels like our lawyers giving us our policies as much much more efficient than having a set of policies that are recommended and then also having to Circle back to a lawyer to make sure so any services in my understanding that we engage with them in those policies we can ask them questions we can should be an additional charge there's no additional charge there is also my understanding is from this memo a discounted rate if you want to engage them in policies that are not legally required or if we're at a standstill because there is language or if the board votes no on something and we don't know how to proceed so it's not like we then have to Circle back to them and be charged at full cost they offer a service in which we can then we have like a track to their their door like we have an open door with them right and that feels different than cave because cave feels separate than having to with the lawyer right and in this in this vein and in this if we adopt shipment and good ones policies it's sort of like a it's an Allin kind of thing right and that feels to me like we can trust it right our our lawyers have our best interest not that we couldn't trust the cave lawyer obviously they have our best interest at heart but it's not it's it felt like two separate things we had to do right we can pick up a phone in a meeting and say hey we have this question it doesn't have to be this like formal they're going to charge us x amount of dollars we you know right that's and that's from I remember from them can can we Sarah I'm sorry Sarah yours on this I'm skeptical I just think that we since 20 21 you know we've had stuff that it's kind of sitting on so I don't know I just numers like if I had like what are we doing what's going on I probably wrap my head around it more but I'm similar to to Rosa's questions I'm just sort of apprehensive day right but I also think looking at it or talking about it through the lens of us really making a decision to spend $200 more right so we're spending 3,800 anyways I mean was pretty IAL too when I saw the policy when you know or I saw August of 21 I listened to the November 21 meeting but I mean realistically we're talking about $200 and our attorney doing it so I mean if we're going to pay a policy service I'm more inclined to use policy service that we already employ that we employ that has our best interest um but I also think that it's imperative that we get policies over I thank you Casey I like how you put it I kind of laid it all out um that really uh made it clear for me that we're really voting on the policy service and I I think that's why we all really wanted to engage when we were on board with them it's because they provide this service um but I agree that moving forward fine tune the process um at first I thought maybe this is fiscally irresponsible but um and I feel like we haven't really fulfilled our allegation with from C's recommendations but um and moving forward we're really voting on you know who's going to you know be our fa of our policy so okay um's there's a motion on the on the table um are we are we good to vote then all right um so uh all in favor of approving shiping of good On's policy services at an initial cost of $4,000 as recommended by the policy Communications subcomittee please signify by saying hi or Y no just kid all right so uh it's unanimous and thank you very much um the next action new business is subcommittee structure um and I don't think we'll have a a motion but um uh the so we have welcomed Erin in um we were sad to see hollo um and so in thinking about committee assignments um and eron this is mostly um about you I realized that the that in my experience um being a member of the finance subcommittee was the very best um education that I could get about being a new board member um and so I think that um it's it's a lot of work but I think um you'll do a great job I'm glad you've agreed to move to finance um and I will be um moving to policy in the space that you would have occupied we had um talked about maybe doing a big shakeup and then that seemed to feel um doing sorry you no no no no no I've misspoken twice toight that was maybe the worst um keep yes sorry um I know well we've got policy on the brain um so I don't I don't think that we need a motion for this there aren't any major um changes we like I was just saying um I thought about doing like a a major shake up but we're just getting the lay of the land we're just getting good at our jobs now so um maybe in a couple so how is the finance structure going to be laid out as far as um who's attending the board of Finance meetings that's a good question um because I just have reservations with you not serving the finance being the chair I'm not saying that Rosa you're not more than capable of that well she's she's extremely capable so um what I what I forecast and I haven't like mapped it all out in my person calendar um is um probably attending um for finance meetings when I'm able to um just to listen in I mean it's such a dense education you know and it's so Dynamic um and then going to the board of Finance meetings yeah I I would be there as well so there's there's just so much to learn all right um so with that let's move uh we have no old business um so we have to a public comment um and for that we have I read Korea 45 West wi Road um I just took some comments with all the presentations tonight um just giving my own child's feedback regarding instructional coaches um um she was in her Middle School class the regular teacher gave the pre you know gave the lesson and then the instructional coach came and gave the lesson a different way and actually she became like totally confused afterwards so that's one student feedback coming back um she's a pretty bright kid and for her to get confus to her to confuse her is pretty hard so sometimes you know doesn't work for everybody um in the classroom um with regard to um two things regarding Subs a couple weeks ago there was an article in the news Times regarding um the pay rate for Subs in Brookfield we are the lowest in the area um and Brookfield made a quote in that article um the $60 for a full period does that mean it's 120 at the high school with the 80 minute blocks that's a question um at the high school um because we have block scheduling um um I'm just trying to um and regarding surveys and participation uh at my job they do surveys all the time uh that HR is always like you know answer your survey answer your survey a lot of people don't want to do it uh um I do it it takes a couple minutes but a lot of people fear of giving negative feedback is somehow going to be techn you know technically you know you know directed back to them somehow and it will affect their you know raise or promotion or something um that's why a lot of people don't participate it's the same with you know how many times you get oh did you like want to review at Nike or your review at um whatever store you bought something on Amazon no I I don't want to I just delete those I go right through a lot of people don't want to do that especially negative reviews I don't like to put anything negative out there you know for a restaurant or stuff I'll just tell people personally like eh yeah don't it's not that great so you have to be careful surve that who's participating and the feedback you're getting because a lot of people are afraid of you know the technology tracing back to them um and with regard to um Special Ed I just wanted there was some comments from the board asking like what can a parent do I was one of those parents where I did go through the whole communication CH change um going to my case manager going to supervisor director of special ed and going up to the building at you know the TSO ad a and not getting answers had we had nowhere else to turn so we came here and your job is to make sure that the head administrators are making sure people are falling through on their jobs and they're doing their jobs that's the role that you have to say are these people doing what they're supposed to because according to your communication policy which I followed we exhausted everything on the way up that's why we came here and we spoke and we were frustrated thank you Mrs Gam main points with that we'll move to the three main points um Stephanie what did you come up with and guys see if you agreed so I went back and forth but I was thinking the security update because there's some significant things there um the cape update that was a robust conversation and the special ed conversation you say security update Dr update in his um in his update about the well it was from the security task force meetings that like the new yeah en okay security enhancements oh yeah that's a smart one um and then you said um update and the special conversation great I was thinking those would be what do you guys think those S like the three main points from tonight okay great right on the only uh announ or upcoming event that um I have is that the first day of school is September 3rd Tuesday o Labor Day wow lucky for Brookfield my school starts a week earlier um okay so um is there without objection 9 we adjourn at 9:37 thanks everyone I

call Finn yep um Mr D white here miss Rosenberg is here and Mr eki is not here we do have a quorum and let me share my screen I'll show the flag and we could do the pledge have the flag I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you yeah you're welcome I don't have any audience um there is no audience present but I did not receive any audience or email or other correspondents so if it's okay I could just jump into the uh topic of the meeting which is the Highland Portables yeah please do it's important and hoping to uh take action tonight and keep this moving along okay thank you VIN you're welcome so um I'm showing on the um screen the agenda just so that you can actually follow along so the update portion of this will be pretty straightforward we had issued an RFP back in February um to actually purchase the Portables as the first step we got some reasonably good bids we awarded to Nadler modular to purchase two modular class classrooms for Highland at a total cost of um you know we had to go follow the town process we did go to Inland Wetlands they they didn't require you know any action because there are no Inland Inland Wetlands impact we then went to Planning and Zoning we did receive Planning and Zoning approval to add the two portable classrooms on May 13 and subsequent to that we had all the information that we needed uh we've been working with anazi Associates which is the selected architectural firm uh they completed the construction design and bidet drawings on June 11th uh and a week later June 18th we issued a second uh request for proposals to do the all the related work to get those Portables in place which included site work Paving work Electrical Plumbing and construction work last week on July 10th we opened up the the um four proposals that we received and as you could see on the agenda you know the prices ranged from 38967 from retriever Group LLC uh up to a high of 94698 to that was received from NAD Nadler modular um which is the same company that won the RFP for the just the purchase uh and delivery of the Portables um so I'm going to flip over to a summary screen and this may be a little bit hard to read so I'm going to expand it so on the left side you'll see that there's a line a division and a description and I'm I'm just explaining this because I'm I'm going to Breeze through this but um you'll see that n landor's proposal highlighted down on the bottom in yellow was $46,988 to do all that related construction work we received a proposal then from I'm just going to scroll to the right from Beacon electric and that price was 755,000 each of the components of the work that was requested uh so as part of our RFP process we have asked them to provide that detail it's very important that we have that detail because the way the RFP was issued we can if we so choose mix and match the work to be done by different contractors that may not necessarily be desirable but it is an option that we have um the Third third proposer was nozzle um and we've worked with both Beacon electric and nozzle before on various projects and so they they certainly are both qualified as far as we're concerned and you'll see that nozzle provided the breakdown as we asked for and their total cost was 735,000 which came in at 384,000 [Music] that it is all inclusive so we're not throwing that out I'm just cautioning the committee members that you know that may not be a an accurate number that we could use to get the construction work completed so just to give you a little bit of of context you know back in 2013 we had asked anazi to give us a cost estimated cost uh of this project including the purchase of the Portables and it was about 1.1 million all in however that was for four Portables we decided that we needed two portables so the construction cost if you take um Anton's original proposal the construction cost should have come in in the neighborhood of 600,000 so if we use 735 5,000 as a benchmark it's about 135,000 higher than than we would have expected not completely crazy considering it's a year later and also that we've added additional uh items in our proposal to make the two portable classrooms at Highland we want to add match the existing TX decking overhang use of that gazebo area so that you have one con us line of Portables that fits that area and also I'd like to just um mention that part of our long-term strategy here is that we if we have sufficient room in at Highland after the new schools are built and we've moved our students over to the new schools that we could keep the two newer Portables and take the older Portables offline and detach them and still maintain the structure that we build for these two new ones so there is some some add-ons so the point is that 700 you know 35,000 we could make it work and and there's certainly some validity to make it work we've still got some more nuances that I want to explain and so I'm going to go on to the next chart which is I think a little bit easier to read um so what I'm what I'd like to spend a couple minutes on is well how do we fund this the there's several different scenarios but I'm going to start with that at the top here where it says purchase of Portables from Nadler module and the estimated construction costs so the 2426 that's a firm number um the $700,000 I'm using that as an estimate based on the RF PS that we have from um both Beacon electric and from um Na nazle and I I dropped it down to 700,000 because we we do have some ability to reduce some of the scope so that we can get the price down a little bit so just follow that along the total cost of the project then will be $942,500 to fund it we have several different scenarios scenario one is we use the 450,000 that was appropriated by the Town Council for this project in 2023 um and then we take 4926 from the appropriated operating budget for this year so that would get us to the 9426 we need that wasn't my original plan we could make that work um option number two is we use the 450 take 3426 from our operating budget uh use 150,000 from the building CNR fund which has a balance of $230,000 and I'm just footnoting that does require board and Town Council approval um so that would get us to the 9426 and then funding scenario three that I'm explaining is we used the 450 from the appropriation last year there's an old appropriation which is from 2001 that if you read the language um it's my belief we could use it that's 140,000 remaining there however we have our the town Bond Council will give us an opinion on whether or not we can use that money and that would reduce what we need to take from the operating budget so on this example I said we use 2526 from the operating budget and 100,000 from the building CNR fund so the bottom line is there's several different ways that we can fund this you know I I if we go to funding scenario one what we would have to do is just put a spending cap you know probably uh you know 5% cap on our non-payroll expenditures for the year and that would get us to where we need to get um and if we do that and as we go through the year we have some other costs that are are running high that are causing concern we can then go back and ask the Town Council to appropriate money from the building CNR fund that's what that fund is for and we haven't used any of the funds in that 230,000 since 2018 so that would work the Nuance is that um I I did want to talk about is you know number one there's a legal question that Bond Council I'm waiting for a final answer on I'm working with Jim jascot the finance director and Sean Kimbell that if we use funding scenario one as an example the 450,000 was appropriated by the Town Council the 4926 was also appropriated by the Town Council in our operating budget but the question is does this require a referendum because it's over the $500,000 referendum limit in the past it was you know my understanding that as long as as long as no additional funds are being appropriated even though we're going above the $500,000 threshold does not require a referendum and that's what we're waiting for Bond Council to confirm if it does require a referendum we would certainly wouldn't be able to do that before November you know which would essentially mean we cannot do the project we can't start the project this summer um and so we would have to then go to a plan B for Highland which I can talk about in a minute so I want to pause there u in the event that there are any questions um and the only thing I maybe I should say first is I don't have all the answers on the construction costs rich and I uh met with Lisa Yates from anazi this morning you know she put together this schedule that I just showed a few minutes ago um breaking down all the costs as I explained we're waiting for Beacon electric to give us their um line by line uh dollar costs and then we're also looking at can we revise the scope to get the total cost down at this time um so with that I'll I'll just pause and see if there's any any questions or or comments Tim you're chair so you could take it away Mark Mark's here now oh hi Mark I didn't see Mark join in um I'll just jump in anyway he's he's still on mute um so let me see the uh spreadsheet you showed us before I just want to I'm wondering if you could scroll back to the left on that or whatever scroll to the roow headers so I'm seeing is it utility excavation and electrical like some of these numbers seem like they're pretty different like 50% differences or more um do you have any insight on that at all or you're just saying we could act as the GC and pull out different pieces of this and that's all that I that should concern me basically we could do again that's not preferable and I know that um I'm gonna scroll over one more because nadler's numbers are fortunately I'm gonna have to downsize this nadler's numbers are not the numbers that I would use as a reference they're very very high okay okay but nozzle I I think is the better one to talk through and Rich you're gonna have to help me with some of this um the you know and I I'll go from the top General conditions at 109,000 um sight prep fencing and erosion control 93,000 um the general conditions is a bit higher on nozzle than the others but their overall number at 735,000 doesn't seem too far out of line the um concrete at 30 49 um that number seems reasonable the metal railing is at 52 297 I do want to explain that what we're trying to do is match the metal railings that we currently have on the walkway yeah and the um ramp that leads out to the two existing Portables they're they're very substantive um as is the decking which is TRS on the existing decking um and and ramp and so we're trying to match that so that is adding cost over and above antoni's original estimate which were smaller railings and wood decking uh and so that was the carpentry Framing and decking includes tracks Roofing and gutters at 572 um fire sprinkler at 56 that is a place I'll just mentioned on the fire sprinklers um by technical code um we don't need fire sprinklers but our um Fire Marshall we committed to not only the Fire Marshall but Planning and Zoning that we would do it there's a comfort associated with having those sprinklered and the two existing Portables are sprinklered Plumbing uh for domestic water and sanitary and and plumbing having to do with the fire hydrant relocation um those numbers seem reasonable um Rich can you talk about electrical because there's a little bit more to that than meets the eye because we have to add some equipment yeah I mean it's the home run that is long because we have to go to the opposite side of the building uh to be able to work out of electrical closet um we have to install a Step Down Transformer because um Highland is a 480 volt service so that's going to require a Step Down Transformer plus a a pretty long home run uh to tie that into the the modular trailer so that's what makes up that number um before you go on the only thing I want to remind everyone is we still have not done a scope review so although it's it's in the line item the the the the proposer has presented a number under a line item we still don't have an idea they have yet to explain to us what makes up that number so we still have to cross that bridge and our intent is to do that over the next week so um I I see Tim you has a hand raised yeah I'm just um just generally speaking uh when you do the scope review do the numbers the cost more often go down or up or does it totally depend I guess my question should be your expectation for this particular project do you think there's a chance that it the scope review would lead to lower costs um it could that value I think that would value engineering would lead to lower cost and then also these are rfps so all of these proposals are negotiable But ultimately the scope view basically make puts everyone on the same at the same level so you know if everyone understands what the scope is then the cost should be relatively the same okay so this is more of this is like a starting point it's not set in stone as they're their only right number okay yeah and that's typical of any any proposals that we receive we typically we do this analysis with this with the spreadsheet just to take a look at it so we can do a comparative analysis of the number then the next phase would be to do the scope review to make sure that the contractor a understands the scope and B you know isn't adding unnecessary fluff for lack of a better term is there so a couple more questions if that's okay Mark um uh are we on track if you do the scope review a week from now on July 24th are we on track for actually potentially getting these things in place for use by whatever August 28th August 29th no we we're not gonna make August however yeah however we can there's still time to get those Portables in place and then we can go in and finish up the work and you know have these ready for late fall and what would we what from a from a programmatic perspective what were we thinking about I think Norton uses uh uses the modular for the specials art music Norton uses theirs for yeah for this for this yeah and obviously you know we've been talking to Scott Jeffrey the principal and Jeff stolen you know who who had other had another commitment tonight that's the only reason he isn't here and I did talk to him about this so you know his perspective is you know to continue forging ahead because we believe we do need these for this year for the coming school year it's likely that we would use these U more for specials uh including the possibility of using them for some of our speech language or occupational uh and physical therapy and for next year they might very well be needed for classrooms the thing that um is a little bit interesting and I'm using that word because I can't think of another word is Highlands enrollment when we ended the school year was 8.99 um it dropped back a little bit to8 90 part of the reason for that is you had the sixth grade class has been promoted out um and we don't have all the kindergarten enrollment in we don't think however based on the trend we may have a kindergarten classroom available that we weren't expecting so we believe that if we don't open with these Portables at the beginning of the school year or even don't get the Portables this year we can get by we may have to increase class size in in you know one of the grades because we would try and get a net of two classrooms so we could get by the but there's a this threat that hangs over our head that with all the new housing that we're going to really fill up the place more quickly than we would have liked it you know have seen before the new buildings are open and that's going to be the expectation on that right now I'm thinking of the stuff in the North End um just this is a statement but it's a question the expectation is that we will have more uh more influx of kids during the school year than we normally would have yeah okay so we start on September 1 the number might be 900 same as last year but it could bounce up pretty quickly right a lot of the the housing in that new North End complex which is 300 units um I think that will open the last I heard is potentially starting in September but on a rolling basis sure so you know that that is that is a reality that we don't know what's going to happen but that is certainly a possibility that we would see enrollment continue to grow as the year moves on and that is what we saw last year as well at Highland the plan the plan for right now is Highland not Chapman I was thinking it was Chapman but it's Highland just to confirm that yeah we you know Dr Solen reshuffled so that they that some of those students could go to Chapman and not Highland um so there's going to be a little bit of a balancing act that we go through until the new schools are are open in two years sure sure um I think it's I think it's two two more questions that I think should be relatively quick um uh 200 you mentioned before $230,000 in CNR since 2018 I just want to be clear on this I'm thinking when you say since 2018 are you saying you that the board the schools have not used any CNR money since 2018 n none from that building CNR fund um that was you know commonly referred to as the emergency fund um but yeah we haven't we haven't tapped into it you know quite a few years which is good and I you know I think that speaks to the fact we've managed our maintenance budget successfully within what's been appropriated and we haven't needed to go to that but it's there for that purpose if we do need it but it's and that's good for the town because then my second question is sort of if the money gets spent out of there or out of the operating budget what's not getting covered and this is really just for anybody who's listening at home which is the CNR it falls between the town in the schools if we don't use it then it's probably getting used on things like sidewalk improvements as an example various capital projects um I so I'm curious do you do you have any idea right now if we do go down the path of using the operating budget and you you touched on it before about I guess uh non uh like instructional supplies or something like that um yeah the non-payroll non-payroll expenditures which by the way incl our maintenance budget okay yeah yeah yeah and do you have any idea what the CNR is uh is targeted at this year that would get deferred not that you would know it the town the town would know it but don't know if you happen to know I I don't off hand no that's fine I'm I'm good right now okay and then you know there is quite a bit of um you know to get those port in you know the plan is not to rip out all the asphalt we'll leave the asphalt they're going to cut through the asphalt to sink the pilings that will support the um Portables when they're installed uh we do have to extend the paving though um in order to you know meet the the fire department's access requirements around the back of Highland School um so you know just to kind of go back and and finish up the point that you uh asked about Tim you know my goal is as we do scope review which we plan to do next week you know rich and Lisa Yates and I um is to see how much can we value engineer and still put out a good product that works for the schools that's going to be there long term you know so can we get that number down I certainly don't want the number to go up I want it to go down that's going to be part the discussion that's the question the uh chat uh okay trying to get to it and I've got something blocking oh um so Sam's question is wouldn't the RFP allow us to tap the amount um I may have I may not have heard Tim's question but what is the rationale for the increased proposal cost I'm concerned that the price will increase if we don't take action soon and lock in the cost now would be would we be at risk if something happens with the non-instructional line um so I'll take these one at a time you know the RFP as part of the process they have to hold these prices for um a minimum of 60 days I believe um however you know in two of these vendors we work with on a fairly regular basis so if we went beyond 60 days and and you know the the way this process works is we would provide them a notice of award and then work with them on timing so I I I don't not worried that we would lose the pricing that's been quoted assuming that you know we do it by the Fall certainly um they wouldn't hold that pricing to next year um the so that answers the price increase and then you know would we be at risk if something happens with the non-instructional line and the answer to that is yes it's the same risk that we run every year which is why we put that expenditure cap as we open up the new school year we typically set it at uh 60% so no one can exceed their non-payroll EXP expenditure by 60% and then we keep ratcheting that up as we see that there are you know no threats to the budget in in 23 24 just as some examples you know our snow removal costs were below budget our special ed costs for tuition outplacement were above budget but we managed you know through those pretty successfully um and then you know besides besides the building CNR fund you know we do have additional funds that we typically use for maintenance that comes from the Student Activity fees that we collect so we can use some of that to supplement the maintenance budget which we do on an ordinary course um and the balance in in that you know there's one for for um the high school and one for do that we use across the district and those have a balance roughly of $180,000 so you know we could use that not for this project but we could use it to offset you know related costs in our budget so I think we could mitigate um you know any overruns in other accounts if that happens during the course of the year and the maintenance budget line was increased this year by about $300,000 so that gives that gives me some comfort in that we have some room in our maintenance budget to allocate to this there any concerns as we get closer to the school year of construction in the back in school with I mean the St ground and all that um yeah the the concern would be that you don't want to have an active construction site obviously when there's students there so because of of where it is and we could um Court in that area off we believe we could work around that it's not ideal you know and certainly Scott Jeffrey would want to avoid that at all costs so if we can at least get the initial work done you know before the students arrive which is all the site work you know that'll that'll help mitigate any concern there but you know we certainly wouldn't want to go forward if we thought it would present a risk to students or the staff or disrupt the school day in any way um and so we could work with the vendors to do work after the school day they don't have to be there during the school day but again that's a conversation uh with the vendor that you know we select and the timing uh and again that's assuming that I get the okay from Fond counsel that you know we can go forward without a referendum um which again to me would be an odd thing because you know we would be going to referendum to say hey we want to use the money that's already been appropriated um and can we use it for this purpose but that is not my decision and I'm you know we'll leave it to the bond Council you know to make recommendation and we would certainly follow that so that really is the long and short there's no need for any action tonight and if we use operating funding to complete this project as suggested in that funding scenario then um there is no planning committee or board action required I will certainly keep the planning committee um up to date you know I I'll email you soon as we have scope review and then we could decide if we do want to have another meeting to talk further but I I will keep the planning committee members updated um as we go along should have a a you know a better read on where we are by uh the end of next week okay um Mark I just brought up the agenda the there's uh other matters I I don't have anything else for this evening but I always put that out on the agenda thank you yeah uh other matters so first of all Vin thank you for the update I appreciate it I look forward to hearing how this progresses hopefully expeditiously with Bond Council um approval on these things uh one side note on it that 2001 appropriation that was outstanding a while and I and I know you're going to be you won't be with us for long but I actually do I'm thinking that it might be useful to like have a review and unencumber stuff I mean 20 20 plus years is a while it might have been an accident I'm not digging into that right now um other oh sorry that that's on the bond councils played as well um okay because we do have we do hold on to some of these Capital Appropriations even though um it's been appropriated it hasn't been borrowed against but we can we there is authorization to borrow so you know we do have some older Appropriations that we keep open um because they they have some value you know this particular appropriation was pretty wide open and included um ADA compliance remedies so that's one of the reasons why this one was kept open I get it and I don't mean I don't mean to be difficult about it but I mean 20 years is it's kind of a long time like um anyway uh other matters if we could I'm just curious if you have an update on energia um yeah we're waiting on the RFP and results from the RFP so when we get back at the end of August I would expect to have some results that we could share um with real real numbers you know we had energia's original proposal as to you know we could potentially have $600,000 of savings per year but until we get firm proposals and those are vetted but yeah got a couple of months to wait on that one Tim okay so I'm just curious we're in the process the RFP went out it's going out okay so the RFP will the RFP should go out soon and then there's going to be some time for people to reply and then go through the whole process looking through it seeing it Apples to Apples type of thing and what makes sense yeah and we have um you know there on the school side we've supplied all the information and we're waiting for just a couple more numbers from the town side on historical energy usage so those those are the two things that have to happen RFP issued and final numbers from the town go into that RFP okay but it's it's drafted and just about ready to go so I'm just going to I I just want to mention as a reminder that we have an election coming up and it is possible that things change and the benefits the incentives that are there right now may not be there a year from now so to whatever extent possible something could get locked in beforehand I think it's just useful to keep it in mind and I don't mean to I don't mean to say you know do so do 12 months of work in three months but if there is something to push along a little more quick quickly just because of the potential funding benefits from it I I understand and and agree with you completely you know we have talked to CLA who is I'm serving as a consultant on the IRA the inflation reduction act because that's where the big incentives are yeah um and this is in relation to the to two new schools but you know their opinion is that even if there is um you know a change based on the um presidential election you know they don't believe the way the law is written that those incentives would go away okay but to your point you never know no no so okay that that's it for me thank you VIN you're welcome Mark you good good here she right um oh motion I'll second okay all right Sam's in favor all right than thank you very much hope yeah I hope Mark you sound like you're sick as Sam I hope

e Board of Trustees meeting of July 18 2024 is called to order at 3:30 p.m. the following members are present Ron hosi Brian O'Neal Katherine H Smith Jessica Guerrero and anarie Randle tro staff has requested the following amendments to the agenda exhibit B replace page one to add the word two and that's on the one two three four fifth whereas do I have a motion to move the balance move the amended agenda second all right all in favor I uh there are no public comments for close session items uh so the Board of Trustees will now hold hold a Clos session to discuss items 61 through 611 on the agenda um there there are two items on the agenda that need to be uh taken care of item three and four so um I apologize it's not in what you have so item three is uh election of officers related to replacing uh if the board desires to replace the clerk uh because trusty Pi was for previously the clerk yes I was ready to go on in thank you okay so uh election of officers we have to um make sure that we have uh an appoint a clerk so um any questions on this item or uh nominations I nominate Jessica Guerrero to be Clerk of the board second okay nominations and been seconded questions or comments you accept all right all in favor I I thank you all right uh so now we have to elect an assistant clerk any opening for nominations for assistant clerk I'll I'd like it if possible I'll nominate Kathy Smith okay I'll second that questions or comments all in favor for assistant clerk I I I all right and so on item four Board of Trustees appointments to commitments um committee sorry um if we want to look at exhibit a so uh all of Anna Pier's uh commitments need to um be appointed so we could either do one of two things we can go through everything uh and if anyone wants to um be appointed to that they can speak up or we can just uh allow Mr hosi to take over I'd like to make one adjustment okay um Miss piery used to uh be for the city of wer Park on page two the city of wer park is in my voting area I'd like to be able to take her spot instead of Mr ooshi if that's okay with you yes it's okay okay I had one gladly I had one change well releas that to you Mr thank you and then I had one uh change as well uh friendly switch for the insurance committee if I may be the member um and then Mr hosi the alternate um I served as and as alternate the past couple months so would love to just finish out the year on the committee I would gladly give my position to you thank you okay so that's the insurance committee yes that means I can't be on it no you're they're just flopping okay thank you thank you assistant to any other adjustments on those committees so for clarification I'm I will continue on even with these legislative uh contacts yeah correct everything where your name Janet n and so forth everything where your name is over and do we have meeting dates on those or are they set no no not really set but uh when they come up we try to give you uh much advanced notice as possible okay are we good y uh do we need to make a formal vote on all of these okay you have a motion yes so moved second moved and seconded all in favor I I all right now we will Mo move to close session at 3:35 p.m.

7:07 p.m. excuse me um and we'll call to order the barbecue Unified School District special board meeting Wednesday July 17 2024 roll call Mr diance board member St Hendrick and board member anamarie Stevens and uh board member Ella gwood here she's here present did you call Anna yeah you oh okay uh five present we do have a quorum this evening we'll continue our routine business um this evening is approval um and I have to make sorry I know it doesn't say this on your agenda but it is approval of January 17th 2024 agenda uh January January sorry not January July July 177 agenda uh and then there is one action [Music] item if you don't have your computer pulled up there's an action item in there there's one I would like to oh yeah you guys are good thank you thank you this is just all have a good evening have a sa um for with your support there is an item I like to pull from consent which I believe is under BT Duty uh extra Duty for sport secretary other than that everything else from pulling from consent moving into action for number what B consent under number four letter B I'm only pulling the board secretary um extra duty to action everything else if I had a question it was answered so was that it that's me anybody else anything else motion motion to approve with um the changes oh a second yes in favor we have five yeses um we'll move on number we're gonna have to work on these agendas Mr okay number three action item letter a discussion impossible poodle of job description Amendment for college and career counselor Mr Diaz because I keep looking at this and that's wrong presidia members of the board um we are proud to present to you we have one recommendation for um the college and career counselor um it's a change that we trying to make to be able to cast on a wider net um there was some um recommendations also brought up um by member of the board um and possibly have some differential based on the degrees um because we we're not being forunate um in getting someone to apply uh we want to change the job description instead of a master's degree to a bachelor's degree to see if we can wide it our net to attract someone and put them on a plan to increase uh having said that it is recommended that the board approve the job description for colge and career uh coordinators so the bachelor's degree will be the minimum requirement this will allow more applicants to apply for the position but one of the responses I got just so you're aware for I don't know if you read your emails but I was I was wondering and I know that they're adjusting the name and class classification basically which is the name from counselor to coordinator but there was no adjustment to the salary one of the responses was because we didn't change any of the duties however there's a lot of crossed out duties in here that would I would say support some semblance of at least are we if we're changing the coordinator I mean counselor to coord coordinator then wouldn't that definitely mean we're adjusting the salary to actually meet that level of requirement lowering the bat lowering the minimum requirements and changing the duties or functions of the position um so that was my question um if we have a motion for a conditional um approval um by making those changes so we can advertise uh we can go back and revise it and bring back a approval of J description that Den notes a difference in Pay based on their uh I don't think they can hear you any we definitely if there's um a motion uh for a conditional approval uh to move forward with the differential Inay uh based on their degrees uh for our coordinator um versus an actual college and career counselor right but I would like to see what that's going to be right rather than just giving a conditional approval for you guys to do whatever you would like rather than the board being able to see okay what does that mean for coordinator or counselor or Bachelors or Masters or whatever it may be so that we are able to review and ask questions and then be clear on what it is we're approving Mr syvia that was going to be my question too is what is what is the coordinator's base pay in regards to BD um because I know that there's a difference uh usually you know in other companies well for instance you know with tocc there's different levels of coordinators um managers directors and the pays are actually different um also um that's one mention there are some duties that have been crossed out that would not doesn't seem to I'll be glad to bring him back uh before the board with those uh recommendations for you done huh I'm not done oh I'm so sorry please proceed um the other thing is I wanted to find out if in in regards to rec requirements you're just wanting them to have a bachelor's degree in Arizona is there somewhere we could say at least maybe one or two years experience in some type of in the field not yeah in the field of you know College counseling or something like that I I would like to see that in the requirement so that way they accept know what it is it in what you struck out it does say and three years experience in a related area you could just left in or three years experience in a related area so that at least helps you guys to not have to like just hire anyone and then have to train them or have to give them all of the the information on what it is that you're asking um so I think if we're going to really look at and and try to get it fill it's it's all it's all good I don't I'm not trying to say that that's a bad thing but it's a little it's questionable and I don't want anyone to question you guys or us on on whether or not this was approved and and kind of given a good thought given a good thought so that's the only reason I would not vote on it tonight and ask for some more information but that's just me and Silvia I don't know if you guys have any other questions or comments the last thing that I saw in here is the supervisors the administration does that mean that they're they're they're they're just supervised by everybody wouldn't that person want to have a supervisor so that they're not kind of just pulled in multiple different ways is that ministration just mean Administration just like it's the points of clarity on on the job description as well I have four points noted uh for review and bring it back um it's the clarity on the duties the salary um some experience to compensate for not having a master's degree and Clarity on supervision um and evaluation four people can supervise however only one person can evaluate okay I'll motion to table second second by Miss anamary Stevens uh table until it can be brought back to the board for review discussion and possible approval um all those in favor five yeses five thank you sir Item B item a was tabled Item B um just real quickly Bor I don't want to I don't want to harp on anything but my only question comment to the to the extra Duty approval um is and there was a response to myself in regards to for the time being this was going to be the decision which is 100% I understand we need to have someone that helps in that in that aspect um but I definitely want the board to be given the opportunity in the future if possible to be able to not only give input or insight into who but uh that that position if it is opened in the future um um be given I think we had a little discussion be given as much um as much of a emphasis on having someone with experience in that role it's going to take a lot of people to deal with not only the board but every single person that has to come through the district office with the sense of um uh professionalism Duty I'm not saying that this individual does not have that but we had only very recently hired um um the person being um posed for the extra Duty for the next three months but I just wanted to make that comment in regards to the board secretary in the future um hopefully that you all understand that's just what I wanted to say siia I thank you I saw I also saw you raise a question about it's just always been done yeah so basically yes um whoever the the um AA or administrative person is for the superintendent basically is the board secretary because they were I mean that seems like it's common sense that you know because they are based under the superintendent and superintendent is actually based under us so they sered that position I know all served it for many years and I know previous people that have been in that position has also served position okay yeah but but the understanding at this point due to the fact that you know Ben does a terrific job but because you know of his ailments and whatnot basically I think it's just temporary position that you know we W which obviously you know Ruben does need you know and my question him regarding that was that what is she this person going to be able to to upheld uphold the responsibilities of her previous position plus do the work that Ruben wants in his position and then on top of that us serve us yeah us so very true it's just you know and he obviously I guess she's been working with been and has been trained fairly well I guess in what her responsibilities are in regards to what needs to be done for US president M yes sir um there will be a process there will be a formal process when we open up the opposition um due to um circumstances that I'm not in in the freedom um to share um the right hand of the superintendent it is a port um it is a secretary um that I need to have access 24/7 on the weekends early in the morning late at nights um right now I have ask for support um however for anything that I do this is a um an hourly uh employee that anything that I call um I need help in little simple things including of getting ready for the board meetings um sometimes we work until 9 o'clock 10 o'clock at night that we need to provide information and I need to be at the freedom of uh be able to reach out to an employee um and and be compensated when I'm calling at 9:00 um um us as when we travel you know us during the day we have questions at all 24 hours during the day um and this is somebody that I want to be able to feel comfortable um in conjunction with uh our current Secretary um to provide that support this is only a temporary because I need someone and I need someone now the year is about to start okay thank you with Miss syia for the uh kind of the history and then of course for the response um but that's the only comment that I wanted to share with the boor just in general so that we understanding if anything else ready to move forward if you're ready um I know we had the discussion in our in a meeting already I do understand that there is uh you know there's an eagerness to have somebody in there now because we need him um I do feel the same way you do want I think like um the young lady has been here for a while but she hasn't been here long enough and I do feel like we need somebody who's more um vetted I guess you could say um because this position is somebody like the face of Ruben U his right-and person and somebody who's able to um wait B is my face Yeah well yeah yes because it's somebody who's going to help you with your job and uh somebody who's going to give us guidance and also somebody who's definitely going to um be be comfortable in uncomfortable situations very true and that often happens so I don't want to put some you know somebody that doesn't have that experience in there and so um I do support because that does need it but I do feel like we need to hire somebody ASAP once again I I want to reiterate there will be a process that anyone that will be willing uh that will be more than welcome to apply and it will be a fair process in which people and um they need to prove that they're going to be able to cope with our personalities and the responsibilities of these Poss and um definitely the board will have a say U and be part of that decision and I think they sometimes even have to stand up to you on behalf of the board as as well so that's another skill that they'll have to build and be able to say the board this you know what I mean like how Ben will do sometimes like Ben's always correcting us and always correcting you and corrects you yes and that just comes with a lot of you know not only experience but the comfortableness to be able to do so which we respect you um anything else from the book go ahead Mia no I just wondering I guess between the two statements from onean and Anna so what you're saying is that we probably need to open up the position immediately and start the process of yes I'm going to be I'm going to be bringing before the governing board um a job description um for your approval um and as soon as I get the funding cleared and approved by my business um Department um that way we can uh move forward with what I'm asking the board for support okay but Ben hasn't resigned totally but and I don't know I know he did say mention that he you know would be retiring than he thought but the other thing is that in order to I mean isn't I don't know I'd have to look at the policies and whether or not um you can post the position temporarily because of the immediate need of these will be um again this will be a a temporary position um that still needs to go through the process um what I'm trying to maximize is uh the fact that our current Secretary has um agreed to stay longer uh with us and in the process maximize all the um institutional knowledge uh to train someone so um I will be again coming uh before you um we might be stepping out a little bit outside of what the item is but I do want to say in regards to that question but Bia just said about how can we do that we did that with the principle where we had approved an interim to kind of be alongside them so that we didn't lose one without gaining some knowledge for the other so I think if that's what's going to be brought forward then then by all means so we can kind of take a look at it but I hear you on that that getting that past the business department might be you know because it would be basically funding to the same Ro that is correct for x amount of months but okay we're getting off board secretary um anything else from over here miss Ella or Miss so what would the vote be just because he's asking for this position is to put this person in that position temporarily and Di into that but we're saying we want him to advertise for the position I don't don't have an issue supporting the need at this point if something is going to be brought forward to change what that position is for the current executive assistant and secretary then that can be done at a later time oh it's just kind of thank you for the clarity okay if there's nothing else a motion to approve is there a second second second by Miss Kathleen Vance all those in favor five in favor motion is approved last is our I'll make the motion to approve for consent consent agenda motion by Miss Sylvia Hendricks to approve consent agenda I I mean who who was the first who made the motion oh miss syvia I'm asking for a second oh sorry second by Miss uh kathle vs all those in favor let all in favor consent agenda is approved um without objection a motion to approve is there second sorry motion to adjourn second syia Hendrick okay second all those in favor what's up it it's 7:29 p.m.

we are

e e e good evening at this time I'll call the meeting to order and we'll stand for the pledge of Alle aliance I pledge Al to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you and let the record reflect that all board members are present uh first up we'll um move to item B1 Dr croo thank you madam president uh tonight we present the superintendent goals for the 2425 school year um as we progress through this slide presentation so if you remember back a few meetings ago the board did review their goals and adopt them so you will see them in the dark blue at the top every student in goal a every student in all schools will be prepared with the Knowledge and Skills to achieve colleg and Career Success um if you look at that um one of the goals under that area goal a is Design Systems that promote academic achievement uh academic achievement is the driver of this the engine that drives this District so it's important that we do have something there so our goals for the year and I'll talk about how we're going to um I'll I will offer some changes in what you see here and we can have that discussion as a as a board as a board excuse me so first bullet there is increase the number of students who demonstrate proficiency and their growth overall um one level or two levels on our state testing increase or maintain El proficiency or growth and increase or maintain the number of ESS students demonstrating growth um the second part of that is Design Systems that promote college or career Readiness measurement there uh increase the number of students who receive college credit obviously that's through our D dual enrollment AP um and IB programs maintain or increase the number of students who receive seals and or internships or completer status in CTE and increase the percentage of students earning CCRI points um so with that I've handed out a sheet of comparison goals to you from uh to compare to last year and to this year so really the changes lie in the first part of Design Systems that promote academic achievement um and I kind of want to talk about that so first bullet is increase the number of students who demonstrate proficiency Andor growth um one of the problems that we are dealing with I'm trying to address is currently um we have a state testing system that does not um or is not built to measure proficiency yet we continue to do that and we continue to have the rhetoric um based on proficiency of our students um that is incorrect measurement um it's incorrect in a number of of ways and so that's why we have built in growth in that part um I am okay to add I know we want some accountability in there um I am okay to add proficiency if we want to add 3% 1% I'm okay to do that it's an invalid measurement I will tell you that but I'm okay to face that um and District growth above 1.0 so what they do is take growth of all the students in the state um this is a measurement we will have to get through ad we cannot measure this as a district um I have spoke with them this afternoon they are able to help us with this measurement but they take an average of all growth on a range of 0 to two um and the average growth across the state in any given grade level is about 1.0 um so in speaking with the ad the average growth there um so if you're above average in the growth that would be anything um to have a growth score districtwide above 1.0 um and that is a valid measurement of student growth um and it it's a long discussion about the proficiency I know I've had it with a few of you and um I'm just trying to make measurements that are valid and we'll move this District in a positive way rather than making assumptions and um basing our data on things that are invalid so um like that El proficiency um we can increase El proficiency or growth again we can talk about El proficiency we are way above the state um and E proficiency Again by growing by 6 that is standard deviations so you say 6 that's not a percentage you can't think of that as a percentage um that is a standard deviation and that is a rather um large growth so with that we can have the discussion you can ask me some questions I I know I had questions earlier about we left off some numbers um that is why I have been talking with several individuals um including Solutions tree including State Department um about our state test and um how we assume it measures a certain thing and it does not so I just want to make sure that I set goals that are attainable for our principles and they set goals that are attainable for their teachers and we're not holding them accountable for a proficiency that for a test that doesn't measure proficiency so um that is why those were left off and I'll be glad to have that discussion um with with you but that is also why if you go down to the next section with Design Systems that promote College and Career Readiness that is another measure so instead of if you look at last year we grow by 3% average on K State Testing in 0.25 um and then we participate in four data chats we went with more data and more points to talk about our Student Success and what our students are doing that's why you see college credit that's why you see seals and internships and that's why you CCRI points at the high school level so those are systems that we use it's figured into your state level label um and that's a more overall look of how our kids are performing and what they are doing um across our our district so with that I will stand for some questions on goal a before I Mo to move to goal B and then we can go from there Dr CTO can I ask a question just a general question so our state test is not to not designed to assess proficiency it's designed to to assess growth is that correct that is correct so how do we know if our students are proficient um at the state level this has nothing to do with your your in your goals so how do they measure Student Success and proficiency did we just as a state did we just like get rid of proficient and non-proficient and just say just grow just grow I don't care if you can read just grow they do label it and it all and that answer is a little bit complex so the state test is built to measure achievement gaps of certain groups of students across the state and how they were performing um that is how the aasa test is built therefore to put a proficiency number and to look at it in a formal way of how we think of proficiency is 90 8070 60 is an invalid measure and an incorrect measure it will never be that it can't be that the test is designed to not be that but designed to look at the different gaps across the State of Arizona identify those gaps and make decisions on how to improve those gaps so the answer to you is even though they they talk about proficiency um it is not a measure to compare schools you can compare that to the state average um because that is how that like group um performs each year so a valid measure would to be how proficient are we compared to State proficiency of all those like individuals that took that same test that year um that is a valid measure on that piece um we are conditioned and I say we as the general public to think about at 9080 7060 our kids are not performing we need to increase that that is an incorrect assumption on this test so and that's why I'm working to change that or at least have those conversations I can't obviously single handily change that is way bigger than me but at least have those conversations and get that out there to understand um that we need to look at valid measures that are talking about our kids because we use proficiency and we assume the kids in the state of Arizona are not performing um correctly and that isn't a false statement it's false you you spoke to the rhetoric around this and I know that it's been increasingly political and can you give us like a a time frame like when did this change from a from a normal proficiency measurement um if you think back in in um if you think back to ases Ames was built for proficiency and if you look at those scores historically you will see greater scores yes in our test because it was built to measure proficiency there were um essential standards identified we taught to those essential standards a report was made that showed us which what kids do not and how they perform on certain standards down to the student level to be exact on the specific standard or substandard um with that as we went to a merit a merit 2 so after 2016 146 I believe um that that whole concept started to change in that the construct of the test does not have essential standards identified but they rather have a placem of Standards um and that we do not have a profile of what a certain grade level student will leave that grade knowing that does not exist rather teach all the standards and we will randomly pick those standards within a band for instance um our tests um now are constructed in we'll say ratios um and it may say on this placem that we teach between 25 and 40% of ratios we will test what you don't know and the general public don't know is inside that ratio standard there are seven I believe in ratio 7 to 10 substandards um and they just randomly pick those year toe and they don't report on um exactly what your teachers are doing or your students are doing so that's the argument I have right now and in trying to work with that um and that's why we've kind of Switched more to growth are our kids growing year to year um we can compare that that is a valid measurement um and it will make a difference so it's a shift in thinking I I get that but to answer your question it started to shift right after the as test as we went to a merit and then last two years is definitely with aasa sorry go ahead sorry so so just as a followup so around 2014 then yeah I believe so Shelley do you have that is it 14 or 16 I do hold on just a second uh the first set of data we have for a merit is from 2015 so it would have been the 145 school year and I also think it's important to not that historically even when we had as and other test when you look at the difference from daer to the state we were below like in 2005 and third grade we were six points below the state average ever since you look that our Focus has become more I would say academic in nature especially since uh Dr Dean and Dr crotto have been here we are historically above the state average okay you know and I think when he talks about when you look at that how are we doing in comparison with our peers to ATT test also to add to that when you look at the as averages they were in um the 60s 7s and ' 80s and then it drops down with the new test these are the state averages it drops down to the 30s 35s and it's because the test is designed for not everybody to succeed Ames was a if you got 70% let's say you passed that's the way Ames was when we talk about proficiency that makes sense to all of us you got 70% you pass this test isn't designed like that it's designed for you'll have kids here you'll have kids in the middle and you'll have kids here and our teachers also used to know what was on aims they would tell us exactly and I would get a blueprint back and they would say your kids really struggled with fractions and now they say your kids struggle to number sense that gives me no data to guide professional development it doesn't give us a way to refine our Curriculum maps and it doesn't give kids and teachers a way to succeed and we brought this up to the state you know we're very grateful that Dr Cotto has such a great relationship with the state because we brought it up two years ago and at the beginning of this year saying we don't feel this test gives us the right data and it was well this is the way to test is constructed and one year as we speak for efficiency a third grader might test on oa3 the next year oa3 might not have even be on the test now it's oa5 so we don't have a Target to hit with this test like we did with as so that proficiency the whole proficiency and what's going to be on there and what do we teach you know you can teach everything but when kids come to some of our schools they already know their letters they know their s they don't need those essential standards because parents have done that at home and I can teach the nice things but our other schools they come they don't even know what a letter looks like so we need those essential standards and to know what is the most important thing state that you say is going to be on the test if you tell me that I can get proficiency but the test isn't even designed that way where if I did that I could hit proficiency because somebody has to win in this test and somebody has to lose it's not a test where everybody can win Statewide that's concerning because I wonder where that leaves the 301 pay for our teachers because we are constantly using this test as a measurement for proficiency for them and their pay is based on the proficiency of their students well well the good news is with the 301 plan that starts in a few weeks that is gone um the state testing proficiency you took out and now it's that 40 4020 with being School label excuse me um and there is no testing Proficiency in there the school label has a portion of it but it also has other indicators just like the goals um that go into your state label so um that's the good news for that that's good news for us that's good news so that's good news but I understand why that's a source of frustration for a lot of teachers across the because man that stinks there there's and it's not that it's right or wrong I don't want to say that it's not right or wrong um they do have they do have you know statistics that back it up it's the purpose the purpose of the test is the key and that's the miscommunication the purpose of the test is not proficiency that is not the purpose and that's the message that needs to get out is that this test has a purpose the purpose is not to show student proficiency I'm just curious do you know by chance and this again this has no reflection on you whatsoever I just feel like you have a lot of information that I don't know um how does the Arizona state test are there other state tests who are following suit with that or are we following suit with other states like is that the new trend for a lot of different states now I do not know that that's a great question I'm trying to figure that out so in my meetings with some of the testing gurus in the United States this afternoon um that we had or actually this morning um I'm looking into those different pieces um and trying to provide some examples and results but again you know the focus is not on changing the state test is much harder than me providing information or arguing that has to go through the State Board that has money implications that has time implications so even though that could occur that's not a overnight occurrence um if and when the important thing is we're having the dialogue right now and we have a test in place we just need to make sure the right story is being told and then we don't have assumptions about Arizona kids or diar kids that are incorrect um and and we're going to get more into this on the 26th of September when we do a data study session and I have some of those experts coming um to talk with us they've agreed to um one one specifically from ad um and he has been extremely helpful we've had some great conversations but he is more than welcome um and he is looking forward to to come and speak with you about the design of the test and why it's like that and um show you some of the measurements that we should be looking at as opposed to what we are looking at thank you for the information and thank you for including that in your goals so Dr croo and I spoke earlier um and unfortunately didn't get to finish our conversation so I appreciate though you I asked to have his current proposed goals with last year's goals um provided to the board just for reference because I know historically we've always wanted our superintendents to have measurable goals and we've experienced both and uh one of our previous uh superintendents did not have any uh smart goals or measurable goals it was just District's doing well we're doing well I was happy to see us go back to having some of these measures so we can actually evaluate the superintendent on performance and what's what's happening so that's what prompt in my call this afternoon uh is because obviously the goals look much different than they did last year I he what's going on with the state I I know this is not a Dr Coto issue by any means so I do appreciate the fact that he has come up with a possible solution here by adding the 3% or the 1.0 um I know Dr Cotto uni also mentioned unless one of these actually addresses that also including like making sure we're above State average as a possible goal that would be something we could measure but my frustration is I don't think there was ever a time that I've been on this board and this is my fourth term that the state hasn't conveniently been revising their test changing their test stopping a different one K12 education Arizona has a lot of work to do and it's so frustrating because how convenient is that no one can ever be held accountable on the state level or anywhere because the state is changing their test and then oh we can't really compare because we're changing our test that happens all the time to where it is very clear it's intentional in my opinion and people talk about nowadays how children should not be political ponds they are very much so and this is a very blatant example of that so regardless of what the state is doing and once again they're tweaking or doing whatever with the test so we can actually follow these students and see exactly how proficient they are how much growth there has been I feel like as a district as dice art with our high standards we should be able to have some way of knowing if these students are learning because it should not just be about passing them along or you know even that I mean I get what you're saying Crystal like yeah we we want our teachers to have opportunity to earn their 301 money it's not just about it this H cannot be about adult issues anymore I mean at the end of the day our business is to educate kids and it really disturbs me that here we are again and we're not able to say whether or not these kids are proficient why are they coming why everyone is so worried about what's happening to public education well we're we're in the business to educate children but weeren we're just oblivious to the fact that we don't have to have any kind of measure to actively show whether these kids are growing and learning and mastering Concepts what kind of kids are we turning out why are we here I mean that is a that is a bigger issue and um I can't keep talking about it because I'm very angry right now about the State of the State and when it comes to K12 so focused on Dr coto's goals I would really appreciate there being some way and she and I talked about this a little bit earlier so hopefully we can finish a little bit of that conversation that with our students and the data that we have we can make sure that what's in our control as as as board members and as administrators in this District we have a way to track whether student a where they are this year has shown any growth somehow in how they're performing in in whether it be I don't know mastering Concepts we have different other measures that will determine whether or not they're um a Mastery well that should be able to equate to something to show whether there's growth with that student I mean and even if we can't I guess at the end of the day even if we can't come up with a perfect way to build in some accountability measure for the superintendent I just need to know as a board member and as a as a mother that kids in our school district are learning and we care that they're showing growth and Mastery of Concepts rather than well the state's changing their tests so so I mean you know there's just nothing we can do no we have to make sure these kids are getting what they need and if they're not then we better find out how we can do it and could I also piggyback we don't just want growth we want them to grow but we also want that proficiency and that Mastery of skill that's why we're here and that's that's what happens is you got this student who falls behind somehow some way in second grade they don't Master those second grade Concepts they go to third grade so the third grade teacher now has to figure out how to teach them second grade well teach in most of the class third grade but then that kid also has to figure out how to learn second grade well everyone else is learning third grade and then he's got to learn second grade and third grade and then they go on to fourth grade and they didn't really master all the third grade because they were still trying to get second grade so now they're in fourth grade with a Midway through third grade proficiency and that's not just one kid that's a handful so as a teacher you've got all these students at all these different levels and you're racking your brain trying all these interventions and things where where do we stop just passing them where do we stop saying okay whatever I'm done with you good just move on just move on that's also a a source of frustration for a lot of teachers too because they they come to me and they don't have any prior knowledge they come to me and they don't know what they should know at the end of second grade yeah after the summer there's always a little bit of a review cuz everybody just you know but it shouldn't it shouldn't be like a complete loss they should know they should be able to remember those things and I agree with you we need to make sure that our students are on grade level that they are proficient and I'm not sure how to do that that would be two of us I don't have an answer for you I mean I'm not being flipping and I'm not being funny it's it is not built for that proficiency is important you are not going to see 60s 7s 80s '90s and people growing it's not built that way and they will tell you that it's not built that way so I think you use multiple measures to talk about kids success and how they're doing in our district I it's a different form of thinking I get it it's right wrong um but that's where we're at so and I want to make sure we're we have valid and reli ways that we are not or we're we are evaluating myself but also my principles because what comes to me goes downhill so comes to me goes to the principls goes to the teachers they're all aligned and I want to make sure that we are using a system that is valid and that doesn't demean people or think that they're no good it's the tool we're using and again it's not that the tool is not good the tool is for a purpose purpose and to measure proficiency you can do that across the state and compare the state average great to put in there you can't do it year to year and expect that build it's not the same test with not the same group of kids that's where I know it's frustrating um I get that um it is why I'm passionate about it why I'm having those conversations um and we'll continue to do so I guess the focus here is you you know how do we make it so it's valid um and will be meaningful to our teachers and we can improve that is what I put in front of you today if you'd like to do that I can also talk about performance uh or um proficiency at above the state level and in ela and math too um I'm okay to add that as a bullet point um along with the increase I'm okay to leave proficiency by 3% um it's okay but and or the growth of over 1.0 because I think you have a valid measure it's okay to have aspirations of growing but that's not why the test is built and I will tell you this because it's going to inflame it even more if those proficiency rates get too high um they will ask that they redo the test and knock down those proficiency levels on purpose because that's the way the test is built and that is the purpose um can you explain that a little bit more because so you're because and again we started talking about it earlier but so you're saying that if if then one year a group of students or a school did exceedingly well that would well there are some schools that will do exceedingly well I'm not saying that they're not but you have to take into a fact of where those kids come in this is the whole design of test where those kids come in and what skills they have goes to a school B where they're coming in with high skills and their proficiency were is high but their growth may not be high they're not growing the kids where this school has very low proficiency but their growth they come from 20 to 60 and they have 40% worth of growth where this school might have 80 to 85 but their kids are going backwards in growth they're not growing but their proficiency looks High because their Baseline is high in the first place and so the test is not made to keep measuring that it's just the focus of it um and so we just have to switch our thinking a little bit to make sure I'm not saying it's bad I'm not saying it's dysfunctional I'm saying it's not measuring what everybody thinks we're measuring and that's important when I hold principles accountable and they hold teachers accountable that we are providing valid measurements of how they are performing in the classroom and how our kidss are performing and that's the key to this whole thing I think um you know from from the outside looking in one of the comments that I receive you know when we have our success stories about a great graduation rate for example you know somebody from the public might say oh well that's great but you know your kids can't read um so it's it's difficult to to have that conversation with people who have zero understanding of of how you know the the State Board of Education has has created this this test um so I'm glad that we're having the conversation I'm looking forward to that um to that meeting in September where where we can dive a little bit deeper into this and I hope that people from our community you know are either present or take the time to to watch that meeting so that they can get a better understanding of what Student Success really looks like what a district success really looks like um because because it is frustrating and I I mentioned the political piece earlier I mean in the last six plus years that's all we hear is that we need more money to increase these proficiencies you know we're failing as a state our district our local districts are failing and it's because we're not putting enough money into it when really the the Baseline the target is constantly changing so I'm again I'm just really glad that we're having the conversation and getting back to the you know looking at the goals um for 24 25 I'm I'm glad to see that we have um you know something measurable and I would be okay with you know the 3% and or um um 1.0 overall um in growth so I really like the look of this um for goal a what if we take out or what if it's 3% and one 1.0 overall and above the state average if I can remember Richard the state I believe went down this year in scores because of their construct and test design so I would be hesitant when the state has a loss in math of one point of 1% to say we're going to guarantee a 3% increase because that's test design well that's what's presented in here it it that's why it says Andor because we still want to grow we can still grow I don't know if we can grow 3% does that make sense so why did we put that in here because it's the chance the state option of a measurement the state could go out could go up it's an option I would always aspire to get 3% but if my kids are growing I would also be happy so I think if you put Andor if we're above the state average for growth because it's really about growing kids and I think to member shav's point you you made an excellent point is we have so much to teach we need essential standards going up that they master and why this won't tell that I I think we're headed in that direction but I think growth right now with the test and according to the state is the most valid measure but we also want to Aspire to proficient nobody likes to look and see we got 23% passing I don't I'm competitive I don't like to look and see that or even 40% passing you know and I do like to celebrate when we go up but like Dr Cotto says it's kind of a false confidence like it's a false like hey we went up did the state Trend up did everybody go up but did we outgrow other people I think is is important I think we celebrated our aim scores but we were 5% below you know we were 5% below the state I want to be above the state I want to grow above the state so I think we give the and awards valid and the last thing I I do want to say remember denmore or president denmore sorry is to the point of our kids can't read I don't think there's been a lot of discussion on the second part of the goals with students receiving college credit I can have a kid that wasn't proficient in eth grade that get stool enrollment or AP credit and the AP board's pretty rigorous as it ISR community colleges so I think when people say oh well that's the test well yeah but I have kids graduating with their CNAs those kids can read I have kids graduating with all sorts of certifications where they can go and make more than I do some some of them at entry level so I think that it's it's a very limited Viewpoint to say oh your kids can't read when they're graduating with certifications in college credits yeah and that's just a general response I do hear occasionally um with with that said though I I I think it's important to that we all always understand that there are kids that just don't test well there are very intelligent adults that don't test well it it's sometimes it's you have to look beyond the test it is it is a snapshot of one day and one time period of a student and how they're doing so that's why there's multiple measurements across many different things of how students do and then that's the whole basis behind the whole thing and that's why I was wondering if we didn't have some of those other measures then that we can look at to determine growth or proficiency for our dice art students regardless of what's happening with the date and their test like we we always say we have multiple measures you know back in the day I mean whe benchmarks things and other things we we had multiple measures to determine growth and proficiency so why can't we look to some of those things with this because again goals are my goals are just like we said for our teachers when 301 301 goals back in the day there was no they just created them the super the principal approved them and that was it now we're a little more more what with I'll do that's how we did growth too is we had it the hake score I don't know if you remember the hake but it was like an imaginary Voodoo number thing and we said we got growth or we do a pre-post and I see I see you shaking your head as a teacher I give a kid a pre- test and a post test and we do have teachers that say here take the test I I I do think your point is very valid but to do a valid and reliable test like that it would take curriculum instruction and assessment a good year or two to really develop with we would want to align to essential standards we would want to test those and we would have to run validity studies on them on the questions I think we can aspire to it but I I have to be honest when I don't know if we can do it this year what my point was was that goal should be something that aren't they shouldn't be easy they should be things that are going to push you and you know where throughout the year you're you they're rigorous you're working toward them so I guess what I'm saying is you know I don't want to I want accountability buil built in we've we've worked years and years to get our district to a district where people know when you work here there's a high level accountability from the superintendent all the way down to Any teacher like anywhere any job actually we're just a a high standard district and that's why we're as good as we are so again regardless of what the state's doing with their testing right now I just want to make sure these goals reflect accountability so Dr Coto rather than saying well we don't know what the what the state's going to do so I really you know I don't know what to put on my principles we need to come up with something because those principles need to be holding their teachers and their staff accountable because at the end of the day it drills down to the student and I want High ability so I can ensure those kids are getting what they need in our district and they're learning and I I feel like and I hope I'm wrong but I'm feeling like we're kind of like State's doing this and I I we're going to have to it's going to take a while for us to figure it out because then that's what's the statistic Dr asai you know one one bad year for one kid takes them how many years to catch up is three it's impossible to it's almost impossible to recover from two years of bad teaching yes okay I remember that CU we learned that many years ago so we can't just take a break and try to figure out something that's more has more accountability levels built in or measures built in because that's someone's kid that is sitting and waiting and not getting what they need to grow and show proficiency that's all I'm saying so if we can just not debat a dead horse I would like to make sure we have some some firm kind of aggressive goals in there with some measure that we that Dr croa then can pass down to his his principles and we can make sure these kids are getting what they need despite where the state's at and and Madame President member Pritchard I think that's what we've put before you um we put growth before you we've put El proficiency we've put performing above the state average in ela and math we've put increasing students in college credit increasing their seals and internships and completers we've com done CCRI points um those indicators are no joke it's not taking it easy um it's taking it accurately um and that's the whole difference behind this easy or accurate or lofty goals that look good versus inaccurate and I think that's what I'm trying to say is we can't throw something on here like proficiency of 3% because looks good because it's very inaccurate and it does more damage to this District than having goals that are realistic attainable and accurate and that's what I was trying to display so we're not taking it easy we're refining our focus and making a more pinpoint focus on how we can tell how kids are doing in this district and make them perform um better and better I'm sorry if you thought that I only wanted to change CH this cuz I want it to look good on a piece of paper my point that I was trying to say is I want to make sure our students are learning and I think that's getting what they need and I think that's what we've done with what we have to work with so 1.0 that's that's I mean and lofty like I'm saying I I don't I don't know is is is 1.0 overall is that really a growth above 1.0 is considered significant um in the compared with the state average on how schools are performing yes and I have verified that this afternoon with the state statistician on what would be something that's valuable and valid and make uh growth not every school is above 1.0 um but that's where they perform um and so to have that goal is a very lofty goal and a very aggressive goal um to show that we are moving kids and they are learning so yes that would be and and I didn't you know I we can take the ESS part because that's really in the growth and we can add in perform above the state average in ela and math in proficiency too that that will still measure that so we can take growth we can take the proficiency out of number one um and do growth um so it say increase the number of students who demonstrate um District growth above 1.0 uh increase in main maintain eel proficiency um and or growth by 6 which is very St statistic um significant and then perform above the state average um in ela and math and proficiency there you have three different measures to look at um to know how your students are doing but you're saying take out the proficiency now now even give it an Andor you're counting it down below so if you're going to look at proficiency you're going to look at it as a third bullet if we're per Performing above the state average in ela or math in proficiency that is a valid comparison when you compare our district to um to the state average because that is the same group of kids same group of tests in the same year okay thank you so I would be great with that unless you have other um suggestions with them so y done so anyway the second half those are definitely numbers because increas number of kids with college credit seals Etc so if I this time next year the board would receive a number that says this year yep absolutely and we have the Baseline data for that so is it possible to see just out of curiosity well not out of curiosity for the 2223 school year and this school year how many kids received all of this stuff yep you will get all that in September okay when we have that that will be part of the study session in SE you'll have all that data okay and is there a reason why there's you took out a focus on the focus schools um well I believe it's more focused on student grow achievement on the right rather than saying Focus schools we still have Focus schools um but we put a lot more data points in to tell how our students are doing rather than say we have Focus schools and this is is what we're going to do with Focus schools so that is a subset the focus schools are a subset to achieve the new goals we will still have Focus schools it's just not the overall goal it is one of the steps to achieve these goals I just want to make sure that they're still going to receive the additional there is assistance that they're going to need in order to meet all of these other goals and growth Etc can I move on to B we're good with B all right goal b um is dier Unified School District will recruit train and retain a highly qualified staff to cultivate the culture of Student Success um first one is by the end of the 2024 25 school year there'll be an increase in diarch recruitment efforts to hire staff as we've talked before um that is an increasing need for this District uh I think it's an increasing need across not only the state but the country um and we need to figure out how to uh recruit and hire staff so um we the measurement for that data indicating the number of job fairs and DD what we what dier does and hosts and attends uh so the footprint of getting ourselves out there uh advertising strategies and trackable interaction so social media website University career services digital ads print ads um we have a full-blown um effort on that uh that does cost some money but that is what um we use some of that liquid damages money for is to put back and recruit employees so when they choose to leave we take that money put it back into those efforts um to try to recruit more employees into this district and then obviously a huge piece is our um the teacher prep program the EP that you guys approved again for K8 last year so as we increase those um it is it is our goal to increase those and and create teachers from within so we can uh have more teachers in the classroom so that's the first part of that goal uh second part by the end of 2425 school year ders customer service plan dier cares will be further expanded as you know we did daer cares last year um we got it off the ground we want to get better with it um so we're going to have more trainings we going to have um more customer we're going to include now a piece of customer satisfaction so asking people as you see is when you go to other places how is your experience you know can you tell us can you rate our experience you go get your car serviced that's the first thing they want to know right how was how was how was our how was your experience how can we do better so um we're going to do that use the care rubric um we are going to have professional expectations we are have having um customer service presentations we are going to get into secret shoppers kind of per se to go and experience what's happening in lobbies or in schools um and get better because one of our things on some of the exit surveys that Miss Ryan did with her department is um customer service matters how they're treated is very important um in this whole piece so we need to continue to do that continue to get better I think we do a good job but we can do better on it and so I think that's why this pops up as certainly one of the goals because we want people to have an amazing experience when they come to us so I will take questions on goal B if there is any okay go sorry no question question but I just I really like the idea of the I think you called it secret shoer um because I do think that sometimes our front offices are really the the first you know experience that especially somebody new to the community has so um I just think that that's a really creative way to solve that that problem thank you you're welcome goal c um the dier your goal the governing board goal District goal the dyser Unified School District culture will consistently be reflective of a safe and secure environment for all stakeholders this is our safety goal um obviously you take safety very seriously we take safety very seriously so um it is the number one thing in this District I always talk to people about that and you know for many many many years in education academics has become the number one Focus um I I would argue that safety is the number one Focus now it is the number one priority and then academics because kids cannot learn and they will not learn if they don't feel safe and we are in environments that they need to feel safe and then we will deliver our top-notch academics um and I think we have displayed that you have displayed that as a governing board um it is important and we take it very seriously and you know we have a department that um you have created to facilitate that and make sure those experiences that we have a lot of safety and secure environment for everybody that comes to um our facilities so with that by the end of the 24 25 school year all campuses uh will have conducted safety checks Audits and inspections um that one is again aligned to last year uh we did eight campuses last year with the full safety audit we did report that out a few times to the governing board and plan to do that again that is part of our three-year implementation cycle um for the campuses to have every campus touch um that is a huge process and you've seen that uh you've taken a look at that so again weekly logs to be kept on random safety checks for 68 facilities per week that's our team going out randomly checking um making sure spot checking and unannounced um visits to schools make sure that our protocol is being followed um and um obviously our administrators checking in that all local weekly scheduled drills are complete um that they follow up that they have the reporting procedures and that we stay with those protocols on the campus um additionally by the end of the school year training will have been expanded to ensure all groups are performing safety measures uh successfully with immediate support and feedback um so we have uh School emergency repon response teams our CT meetings uh that's the school people the safety teams on those sites that they're taking place regularly um after after action reports so something happens on the campus they are required to do an after Action Report kind of reflect on what happened what went well what didn't go well how do we improve um and that is observed by Jason and Kevin um observations of our SRO and ssos and security guards um that their training practices are being followed um that group is responsible to make sure that we have the training um for there or the expectations for the SRO and ssos and again the heavy training for our security guards across the district uh keeping um going there through the end of the school year 100% of all non non-compliant items that require immediate attention as identified in the safety drills inspections ODS will be addressed that was an add-on that we talked about last year uh that's an important one I think that was a great one to track um that the items are reinspected and resolved that we just don't say Hey you missed this and there was nothing done about it so um and that we will continue to do that and then a new addition this year is to identify and Implement additional safety protocols Pro policies procedures as necessary according to current industry standards and practices and why did we add this one this year well I I think one example the ssos are a great example at the beginning when we did goals last year we had no idea about ssos and that was a new uh safety protocol it was a new procedure that we took on and it's something that developed and it developed with conversations with this governing board and all that and we found a way to implement that um and I think that's important to know that that should be a measure as new things come about and we take those on and we make them work on our campuses that um we take a look at them so you know that we don't just say well that we're not doing that this year let's take a look at it and see how we can Implement them and if they're good for our campuses so that's really how that goal came about so I'll stand for any questions on goal C all right moving on to goal D the daar Unified School District will identify and maximize available resources to support support Student Success um this year we drilled down a lot on this goal um if you look on last year's goal it was about late buses um and um sfd funding again late buses were great we reduced those um but we really I really wanted to look at um are we using our and maximizing our resources and are we doing the right things so looking at these goals um using input from District stakeholders identify prioritize allocate and monitor budget resources to support our district goals so one of the things is maryell and her crew will meet with all Department administrators and Community committees annually to allocate resources best on the needs that will support District goals uh maintain transparent district and site budgets and make them continuously available on finance website and monitoring I think that is very important as we talk about transparency and what's required I think we Overlook that sometimes and just assume that's going to happen um but that takes an effort to do that to maintain those pieces and maintain those sites and make sure we are transparent so the public can come in and look at what we're doing it's an important piece and I think that needs to be recognized uh provide district and site Administration monthly budget status reports to Aid in decision-making um so what's really happening taking a look at the data where are we with money um where are we with our budget status and can we make decisions based on them um and develop annually an update of 5-year Capital plan to align resources through a comprehensive planning again being U proactive and not reactive let's look out to the Future um and this is new um and it came from a discussion with this governing board too and and um how can we set up for the future you know as we talked about the bond and the needs and all that one of the whole pieces was you know can we project into the future well this does that this gives us a 5-year plan looking forward to the future and saying okay we might need this in five years so we need to start planning for it now and I think that's very important as we develop that um and then maintain fiscal compliance and accountability is EV evidenced by timely budgets annual Financial reports and clean unqualified external audit opinions um another piece that I think we take for granted because our departments do very well but it's an important piece um I think it's important because we have accountability and we need to show accountability we need to show that we're compliant and that we do do the things that are required of us that makes us a very good District um and that has very good clean unqualified audits year after year after year and sometimes we I think we take that for granted and I think it needs to come out that we do a lot of things to make sure this happens so you know provide training and professional development opportunities for finance staff and administrators to stay updated on financial regulations compliance requirements bre practices that doesn't just happen um clean unqualified external audits don't just happen they put a lot of effort into it they make sure a lot of things are followed um they have State deadlines that they must meet and follow um they have mandated reports required by deadlines um as you can see there um and then somebody then yearly we have people come in and look at all of our files and say you were doing it right or you're not doing it right and that's an important piece it's an important piece to me as a superintendent that the focus and the goal is on doing it right we need to have processes and procedures in place place that makes sure that we have um that we are following the guidelines and doing things right and spending our money appropriately and um so that's why that goal is here so with that I will stand for any questions on goal D I do appreciate you looking forward to the future because I feel like that's one of my issues with just distri in general is they ignore things they ignore things they ignore things and they kick things down the road and then all of a sudden we have it becomes a crisis and then oh we need this we need this it's a crisis and we're always managing a crisis and we're never preparing for the future so I feel like it's good for us to prepare for that future and you know just like we do with our personal finance bu budgets okay I'm going to need an AC in a couple years I'm going to start socking some money away that way when the time comes it's not an emergency and I don't have to pay extra for an emergency repair so I I do appreciate that piece of it thank you I just also want to want to clarify on your um the document that you Pro provided the board tonight on um goal a under that first heading there's three bullets on this on the online version but there's just two on this just double- checking we're still keeping the increase or maintain the number of esss students demonstrating growth um Madame President member Pritchard my proposal was to get rid of that because that is measured in the four first bullet if we're going to look at growth and then add in the um perform above State average impr proficiency and Ela and math so I was getting rid of that one I can certainly add it have a fourth bullet I I'm good either way whatever the board would like me to do I would like ESS students uh to have some extra Focus so I I would I would like to follow that and keep that in there as you wrote it initially I you said a fourth bullet but it's just maintain the three that you have there right well the three and then you would add perform above State average impr Proficiency in ela and math that would be the fourth bullet okay because you already have the E El proficiency Andor growth as the as a second bullet on there yeah that's ma that's a Target just for those kids for our e kids so we're making sure our kids have growth that they are um growing okay I just want to do the same thing for the esess students okay but that's we can do that thank you I just I just had one thing I wanted to clarify um going back to goal c um and I don't know why I missed this earlier but it's I guess it's goal three within there but observations of SRO ssos and security guards that trained practices are being followed when we talk about trained Pro uh practices are we talking about training provided by ad or training provided by Dort Dar daart or all of the above what are we looking at there Madam president that's a great question um I would say all the above because we don't necessarily provide all the training for SRO or ssos okay um we do do some training for ssos because obviously they're not have gone completely through the SRO training so we have to get them familiar with schools and our requirements and what we'd like them to do and perform so it's a little bit of both uh or all of the above that we're looking at all of that um it's yes there's multiple agencies that do the training okay thank you and I just kind of want to piggyback off of what Crystal was saying um about the the fiveyear plan I think this is wonderful I think going forward we need to figure out what we need to address instead of being you know being proactive instead of being reactive um and I hope that that that these resources will also be for like trans portation and maintenance too it'll be for big big things right yes okay all right Madam president member Drake yes is correct for everything across the district so and plan yes as a followup to that question about the the training when you go to the other side where you talked about additional safety protocols because things are always changing we did that apply to SRO and ssos as well because if the the department or whoever offers additional classes or updating who is notified that the SRO or the SEC especially security guards would need that kind of training additional CL I guess it's like additional classes yeah Mr joerger is tied into that um very very well um with our local agencies that provide that as well as his background and his professionalism on what he feels or sees as a need um particularly with our security guards so he stays up on that focus and identifies that and and goes from there and then could I ask in that observations piece is Mr Jer um the one doing those observations absolutely in conjunction with Mr serter um Mr jger those two who happen to be the only two but yes they they split it up and they um they are doing those observations thank you I appreciate that I feel like it's important because they know what to look for they know what they're doing so I really like that Mr joerger and Mr starter are doing those and just to clarify if if we if there are any concerns whether it be with an SRO or SSO is is that then reported to the agency the law enforcement agency liaison or how does that work that would um if there's a concern about an officer that obviously works for one of our city agencies um and it came to us we would refer them to the lison for the sro's or back to the department for the ssos um because ultimately um they are employed by those agencies so okay um sometimes they do come to us and we and we do that and we funnel that back through the right channels so they can be addressed okay thank you so I think that's um that's all the goals um obviously I I'll stand for any questions or comments as a whole and [Music] um or or the or the approval of the goals and adding our our section to number one um to more Define that and and go from there I'll just make one last comment I love the fact that we're talking about SRO and ssos I love the fact that we've got two incredibly qualified safety I guess one is a director um we I love the fact that we're talking about that that's amazing so we we are very lucky um to have both of them so and we try to tell them that all the time I agree I think that we're very fortunate to have both of those leaders um overseeing such an incredibly important program and super grateful for all of our Community Resources our law enforcement agencies that partner with us to make sure that we have coverage in every single school um as you said Dr crto I don't think that our students can can learn until they feel safe so that's that is number one I appreciate you taking that so seriously as well thank you so um assuming we're ready to make a motion are we in agreement that we would like to see that change what change the change that you were recommending oh I assumed we were but yeah go ahead is is that the motion on the table then like if if I don't think we've had a motion yet but I know but I mean like I'm okay with that if I make the motion is that including you would need to include I would need to include that okay so remind me it just be a reference to the discussion yeah thank you and you want four bullets what we want the four bullets that we discussed you want to keep esss was the discussion well no she's just GNA reference you want me refresh thank you and we would need to refresh as well let me know when you're ready can you just say changes to goal a as discussed that we I could have done that okay can we just get some clarification on what what the changes were sure thank you um so we are going to keep number one to increase the number of students who demonstrate um growth above 1.0 we are going to increase or maintain El proficiency and and or growth by 6 we we are going to keep the ESS um as it reads with let me get there um increase or maintain the number of ESS students that demonstrate growth um and then we are going to add perform above the state average in ela and math in proficiency is what I heard okay just to clarify we're not doing the 3% and or 1.0 we're not doing that we're just keeping the language as in the presentation and adding the fourth bullet no we are doing the growth of 1.0 in that first bullet okay sorry but the proficiency is going to be in that fourth bullet of a um performing above the state average in the math for that okay you should be able to refresh okay thank you refreshing let me try it again okay okay um I moved to approve the superintendent's 2024 2025 goals and objectives with the changes to goal a as discussed motion carries thank you thanks for the good discussion thank you now for our favorite part I move to adjourn the meeting second I know you're good motion carries we are adjourned

o' ahead and call the meeting to order so welcome all can when you get your seat can we start with a roll call absolutely okay noren Fredick is absent tonight Adam hkin here Andre Cory is absent Kelly Moyer here Greg Meyer here Lisa shoeer here Tyson Serge here we have a forum everybody stand with me and recite the Pledge of Allegiance pleas pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible liy and justice for all thank you we got a good crowd tonight welcome everyone Jo know this is evening you have any public comments Wide Open Mic May move along to correspondents any correspondents no correspondence no public comments let's go right into our consent agenda Mr if you could walk us through that all right well you've got the minutes and all the financials uh We've Got Two Two resignations that a uh declared retirement in the next four years Jenna Stewart and Ralph R are both um resigning Miss Steve is put in her declaration she will retire at the end of the7 728 school year we've got per support Personnel is Jennifer hening heninger correctly yeah she's going to be the Middle School library a crystal Noti Eagle View Park Library Aid Sarah goof as the uh par professional I'm adding Laura MC Williams she's going to be a 5H hour cook at the middle school um we've got a certified Personnel Elizabeth Wilson Middle School Heights School business teacher um and I've got an add on the uh extracurricular assignments Duncan van Bruen is going to be the eighth grade assistant baseball coach um given all of that we've got one vacancy still declar and that's uh maintenance um we also have custodial interview a high school custodian that's outstanding and then there's always the beginning of the year Eagle Eagle Zone hires so um with that said istration recommends the board approve the consent agenda as presented perfect any questions comments concerns he none will may like to make a motion to approve the consent agenda as presented make a motion thank you Tyson a second I'll second thank Adam roll call please Adam hkin yes uh Kelly Moyer yes Greg Meyer yes Lisa shoeer yes Tyson search yes perfect motion carries and actually i' be remissed I'm going to rrange our our agenda just a tad here and welcome Amanda to our to our school She's our new assistant superintendent and very well qualified and we're excited to have her on board and I forgot to welcome you the first of the meeting I'm so sorry you know what it is okay it has been um an amazing start I met a lot of really great people and been welcomed beyond measure so I'm very thankful to be here awesome so thank you just a testment to how well she fits in because she just was part of the deal and we just went right on so so wor welcome thank you all right back to the regular schedule program here we'll go on to our Communications reports and presentations we got for language trips we're starting with Germany yeah give me just a second here need to get some things pulled up on my side do you want to go first actually that would help if that's okay yes no that's fine that go through that's okay all right so now I have the SL trip hello my name is Alicia Arnold I'm one of the Spanish teachers at the high school I'm here tonight with two students who participated in our program Sage Laxton she just graduated and Lily Arnold is a rising Jr and my daughter uh so I would like to just say a few words and then turn it over to Sage and then Lily so first of all thank you so much for approving our slooh Madrid TR trip we had an amazing educational time all 16 students uh really wowed the sleo staff at the Madrid campus in fact our coordinator HH bins who is a professor there and teaches English as a second language in Madrid said that he wishes that his his college students had the level of Spanish that our students have he said he was so impressed so I'm I'm very proud of them Sage yeah I believe that it was very educational I learned a lot about the culture and the language especially like the Customs that you don't really see here in the US um it was a lot different um culturally than the US I think that um like the food the the language even like the road systems it was all so different and I had an amazing time just looking at everything and taking it in and um it's something that I'm definitely going to remember for years to come I think we had a really like diverse opportunity because we got to see a Soaker Museum and some historical stuff and I think it like really appear appealed to everyone's interests and I got to learn all that stuff go out of my comfort zone a little bit just speaking Spanish in the wild as we kind of say it's a really cool opportunity for us so in this first picture you can see some of the students at the slooh Madrid campus and how this really all came about is uh Rebecca ban and I were working the Middle School concession stand for one of the um theater Productions and she said are you Alisha Arnold the high school Spanish teacher I'm Rebecca ban I'm the director of the international department at slooh and you do those slooh 1818 classes for the Dual credit right and she said I have an idea can we bring these two things together so um these two young ladies have earned uh college credit through St Louis University along with Taylor students and we also offer English and calculus um but then here we are at slooh Madrid campus so this was a real collaboration with Columbia High School and St Louis University down below we are um in downtown at plasa mayor we took classes with Spanish professors um that's Julio one of our favorites right uh we took a flamco dance class Taylor if you could go to the next slide oh I'm sorry thank you uh we did some shopping look there's me and Sage all smiles we love the shopping we learned to make paa there in the center and then Center down below there's Lily before we made the paa we went to a market and the students had to ask for the different ingredients not only are they speaking Spanish but we're also thinking kilos we're thinking Euros um upper right hand corner are all 16 participants um we had about 40 students apply for this program so there was um a lot of interest and uh we selected the cream of the crop and they really represented us well uh down below it says alaro we stayed in a student residence hall that was about 10 minutes from campus so when we had class we walked um to campus next slide please um we took two day trips in the upper left-and corner you see we went to sovia and then the next slide over we went to Toledo there in the center is Noah Boyer Edwards celebrating his 18th birthday with a castle in the background not bad huh um far right there Sage she really took advantage of every situation she didn't know I was taking this picture but she went up to Professor Julio after class and asked questions M knew the all the classes all of the tours all of the communication was all in Span uh there's a little bit more of us dancing there and then in the in the center at the bottom uh is El R hero Park in Madrid and the students went roboting that was slide three correct correct yes okay thank you you're so welcome um so this is the fourth trip I've ever taken with Columbia students but this was by far the most culturally Rich um I'm sure Reagan came home saying she had a great time Reagan search parti ipated as well um and I've already had a meeting at uh the slooh 1818 Department they're wanting to know if I would be willing to go again next summer and take a smaller group of Columbia students and help kind of Branch this out to other schools in the Metro East um so I might be coming to you in the fall with a proposal and and we'll go from there but thank you so much for your support it's really wonderful to see our students shine and put to use what we learn in the classroom not only in high school but also starting at the middle school um with our seventh and eighth grade Spanish all the way through so thank you thank you for for doing it you ready yeah I'm ready sorry about that I was trying to get myself settled here my first meeting back since uh going on our trip um so for the record my name is Taylor Nickerson I teach German here at the Columbia School District um I'm gonna stay here because we have to sort of coordinate the slides um for here in the room and then on the live stream as well so um hope you don't mind if I just stay here so this summer we took our group of students on our exchange trip uh to gatan which is Columbia sister city um this was our the 31st anniversary our 31st year of our student exchange our 15th trip to Gator um I I want to start by recognizing the students and and I'll tell you why here in a little bit so the students have participated uh which you can see I'm just switching the slide on my end um Alina stclair kale Clark Carson calash Casey Bernard Ella fomy Hannah Novak um Jack ruer Jonas stogdill Liliana eam taku Noti and Jordan Holton um the reason I really want to highlight the students and and say their names for the record um they were a fantastic group um of students we got no reports of anything throughout the 3 weeks um that that we were there and and they go through a pretty extensive application process and and I know that they're going to be good students but um sometimes you get where the host and the guest may not get along or two weeks in they're finally it's coming out that there's some tension between we got nothing like no reports of anything the kids uh went to school each day the teacher didn't say you they they s said positive things but they didn't say anything about the students uh they came to all the field trips no behavior issues so um I hope people in the community are listening and watching and heard those names because they they were really um it was a great group of students so um they were it was a fun group to take um so I'll just kind of summarize sort of what we did cuz we were there for 3 weeks so so we did a lot um 80 to 8 5 to 90% of our exchange is it's a school exchange so we the students go to school each day um with their hosts so from 8:00 a.m.

Thursday July 18th 2024 regular board meeting to order um and it is Dr Long's birthday but I promised him we would not sing happy birthday tonight so anyway we are going to start with Pledge of Allegiance though Al to flag of the United States of America to the stands one nation God indivisible okay up next we have the adoption of the agenda do I have a motion Madame President I move that we adopt the agenda as presented thank you Mr Daniels do I have a second go ahead Jack right thank you Mr Russell uh all those in favor signify by saying I I any opposed all right motion passes 4 z uh we do not have public comments tonight um so up next are our consent items any discussion on the consent items do I have a motion Madame President I move that we ac accept the consent agenda as presented thank you Mr Alexander do I have a second second thank you Mr Daniels all those in favor signify by saying I I any opposed motion passes for zero and action item 6.1 oh oh oh I'm so sorry I'm so sorry this is really important I know I'm like he told he was like it is Bill's birthday but yeah you just got to hold me back I just keep going I appreciate that thanks very much you're welcome Mrs Brown would you like to start yes okay okay I am going to first have Tracy McMahon come up here please Tracy is our newest principal at Center grve high school but she is is not new to Center Grove she's actually started her career in Center Grove and she's been here for 25 years you're going into your 25 25 yes so she most recently was the assistant principal at the high school for the last eight years and last year won the region nine um assistant principal the district correct yes so really happy to have her she has her husband Travis here with her and her mom and dad Andy and Susan correct yeah so please help me welcome Tracy McMahon thank you is there anything you want to say oh no I should have told you sing happy birth and now I'm gonna have Brooke Phillips from Maple Gro come up and introduce her new assistant principal well it is my pleasure to welcome our new assistant principal to Maple Grove Latrice Johnson she is coming to us with I think 15 years experience in education and the last five in administration she's been an assistant principal and a principal so just moving to the Greenwood area we're very excited to have her with us I'm joining her tonight her son Omar is with her he's going to be in fourth grade at Maple Grove so we're excited to welcome him please help me welcome Latrice congratulations yes you're now you get to see no no thank you so much it is such an honor to be a part of this prestigious District I am just Corporation I am really excited and ready to do that hard work with all of you welcome [Applause] awesome okay now now on to item action item 6.1 uh the appointment of the board member um and do I have a motion madam president I move that we appoint Jane denan Smith to fill the vacon board position um and as our new board member okay do I have a second I second thank you Mr Russell um all those in well discussion just just a quick comment um some of you here may or may not know we had 25 applicants we had eight interviews we had tons of good people show off us we were very impressed with the pool we were very impressed with every everybody we talk to so it's a it's a real tribute and a real honor to to welcome Jane but I'll tell you we we were here until 10 o'clock executive session and it and it wasn't because we know Jane will do a great job we know that but we know that there are others that would have too so we really thought long thought hard nobody's going to fill Gary's spot but I thank everybody that participated in the process I think they they sat in front of us here for two hours and answered questions that may have seemed bizarre at sometimes and may have seemed straightforward but at the at the end of the day we we really put a lot of thought into it and I think we could have gone a lot of different directions I think we chose the direction that's best for the corporation but that's not a reflection of anything negative anybody that wasn't selected we literally had the opportunity of a good problem which is a bunch of good people wanting to sit in that seat so thank you for everybody that participated my only other comment Madam president is those who you know came through the interview process and and I would encourage all of you to stay engaged find other ways um to continue to engage with the corporation um we had a lot of great discussion about you know some potential future future leaders in our discussions and and I would encourage everyone to continue to be be an active participant in the school district which one of those ways would be we have to whenn Dr long for the ambassador program to sign up till yes Tracy or Stacy has a link but it's available right still end end of July okay that is a wonderful way that's a program that started several years ago and that's a wonderful way to really get a a bit of an understanding about school budget about how School works because it is so very different from private business uh uh on that way uh and I will also give Mrs Reiko a kick that uh they're looking for foundation members that is another way to get yourself involved uh with the school district uh because they do wonderful things especially giving grants to teachers I'm excited I I I've had the pleasure of working with Jane on the Ed Foundation board she was my VP when I was president and then she moved into president role after me and uh great lady I'm excited to have you up with us so anyway do I um so all those in favor signify by saying I I I any opposed all right motion passes 4 z um next up we have the restatements of the 403b plan and Dr Taylor is going to provide us more information thank you Mrs counts um this restatement will allow us to add a Roth 403b contribute contribution option this is a post taask option it'll be available to all employees still will be limited by the IRS annual maximums um this was part of our 2-year Collective baining Agreement and uh our original 403b consultant is no longer in business we haven't restated this in about nine years and so we engage with the new consultant got all the appropriate paperwork filed for or for the board to approve tonight then we will get that filed and it will be available to all employees um effective J July 1st of this year so um no other changes will be made this is simply adding the option for the Roth 403 B and um I believe that's all the pertinent information thank you um any discussion all right do I have a motion Madame President I move that we approve the restatement of our 403b plan thank you Mr Alexander do I have a second second thank you Mr Russell all those in favor signify by saying I I any opposed motion passes 4 z um action item six point three is the second reading of the proposed policy revisions thank you this is uh our volume 36 number one uh addition we did our first reading at our last board meeting in June we've not made any changes didn't have any suggestions so tonight uh we're asking the board to take action and approve the uh the policies as presented thank you any discussion no do I have a motion Madame President I move that we approve the second reading of the proposed policy revisions thank you Mr Alexander do I have a second second thank you Mr Daniels all those in favor signify by saying I I any opposed motion passes for zero um our next announcements our next board meeting and work session actually and executive session is Thursday August 2024 so um join us at the work session if you if you'd like to that is open to public and I hope Jane is putting this out on her [Laughter] calendar all right uh any uh comments Jack would you like to go first not at this time I don't have any updates I'm getting engaged with Central n and the John County Redevelopment commission meeting for Monday's been canceled so apparently nothing on the docum okay nothing tonight okay have anything anything don't all right okay well thank you I H board meeting adjurned 10 minutes

[Music] be a little bit big but this is yours too okay good job perfect [Music] all right okay this one first right [Applause] [Music] oh [Music] wait w make go away [Music] hello and welcome to around the clock's coverage of another make a wish here in Ashland we have another Ashland resident four-year-old Allan who got his wish granted today by our wonderful make a wish group here at the Ashen high school we are out front of the Warren school one of the elementary schools here in Ashen where Allen has been dropped off and there's still some great festivities to come celebrating Allan and his time working with Waste [Music] Management I I know everything you know everything so you're ask well I'm going to ask you something what was it like to drive the truck did you have fun driving the truck yeah but it was good we are now speaking with Lola Alan mom Lola what has this day meant for you um it's just been really really special to see um the outpouring of the community um Waste Management has been amazing um and just watching the kids sort of light up and being able to pretend like they're real trash truck drivers when he actually got to push the lovers how did that how did how do you think think he reacted um he he was sort of like he took it to task like he was like this is my job and this is how I'm going to do it it was really cute um cuz he F like he took it very seriously like he was he was learning how to do the real job which is it's really cool yeah yeah we are now speaking with Rich who was the driver of the WM truck Rich what did this day mean to you um it was exciting I'm like like I said I hope it made a difference in his life he wanted to do it and he seemed very excited to do it um well he was a little tired at first when I explained to him trash men get up very very early in the morning and he he had a snack and he was ready to go after that so so what did he actually help you do he dumped a whole bunch of recycling in the truck he get to flip the toter in empty the trash and crush it and he had a blast he had a blast officer Rani what is it like for you to participate in one of these make a wish days as always when it's a community event it's an hon wanted to be invited and and to part participate in these types of events especially a great cause like this so what was today like where did it start how much did you participate so we went out at 6:00 a.m.

it is yeah you're in the maybe well I mean's also speaking tonight I used to suggest maybe the Democratic party should should open up the mov studio and have candidates you know prospective candidate star in movie well he would run for something very yes it is Che bring my blanket a literally it does say at the top yeah that link in terms of did you get the amended um the one that emailed us the most recent what time is it this one right here I don't know does it say 202 at the bottom first page 2011 on the bottom that's not okay I don't think anybody else need the amended did you get the it should say 202 at the bottom you say 202 at the bottom yeah okay then it's the think she just put it I didn't get nothing sorry next time one of our studed in centr they just have his funeral yesterday and we can always just say it remind me at the end CL okay did you to email to everybody including well to you and did you do my personal one because I am not getting any watch one what time did you say it's 5:30 um we're going to do roll call Mighty be can you please take roll call please today is a regular board meeting of July 18th 2024 at 5:30 pm.

e e e I appreciate it uh we just wanted to get started we have a full agenda I know everyone's buzzing everybody's excited so uh Welcome to our um Board of Trustees meeting for Thursday July 18th 2024 and we will begin with our Pledge of Allegiance and moment of silence please stand place your right hand over your heart ready begin I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all not many people know or understand the public education system and that July is the beginning of our new year so happy new school year uh so a lot has been said about the recent act of violence against a prominent figure we as a nation as a people must condemn this act and teach that it's wrong to take into our hands the lives of others it is also wrong to promote hate against anyone whether we disagree on politics religion or race we are divided now and we do not have courageous conversations we assume we accuse and we do not ask so we need to do better we are the grown-ups and we can disagree but we must seek to understand in that disagreement so as we begin this new school year let us model democracy and continue to support our students with Civic engagement opportunities and with each other in our absolutely wonderful ahsd School District thank you and now we will hear uh from our newly elected Clerk of the board of Trustees Miss Guerrero she will report actions taken during Clos session thank you um 6.1 the Board of Trustees completed the superintendent's performance evaluation and discuss goals for the coming year 6.2 no report were action taken 6.3 the Board of Trustees by a vote of 5-0 approved the settlement agreement in Orange County Superior Court case number 30-20 22-01 29797 - C- oe- CJC 6.4 the Board of Trustees by a vote of 0 approve the settlement agreement in Orange County Superior Court case number 30-20 23- 013 dc-- wjc 6.5 no report action taken regarding negotiations 6.6 no report action taken regarding Personnel 6.7 the Board of Trustees unanimously voted to dismiss employee hr-2 24-25 d01 6.8 the Board of Trustees unanimously voted to make the following appointment effective July 18th 2024 SEMA sadu director Learning and [Music] Development 6.9 the Board of Trustees unanimously voted to make the following appointment effective July 1st 2024 Tess men Mendes coordinator special Youth Services 6.10 the Board of Trustees unanimously voted to make the following appointments effective July 18th 2024 Marana Lee principal Ball Junior High School Poppy Hill bonales principal Kennedy High School 6.11 the Board of Trustees unanimously voted to make the following appointment effective July 18th 2024 Joseph sadna assistant principal catella High School Janette hi Tower assistant principal Lexington Junior High School congratulations and that concludes the Clos session report thank you Miss Guerrero I appreciate that uh next we're moving on to oh I'm so sorry we're GNA have everyone come up and speak so first up how about Sima sadu director of Learning and [Music] Development thank you than you everyone good evening I would like to start by expressing my heartfelt gratitude to board president Randall tro Board of Trustees superintendent matsuda and cabinet thank you for giving me the opportunity to serve in this new role as director of Learning and Development your support and faith in my abilities have been so crucial to my growth as a leader in auhsd I am also deeply grateful for you you all for giving me the chance in 2017 uh to serve as an assistant principal and then as a principal at Kennedy High School so it's been seven years since I've been in the district it has truly been invaluable to be here and a part of this community I know that we have faced challenges but we are here to support one another and I really appreciate it I will continue to serve our students parents families and the community with the same passion and enthusiasm that I have had since I have been a teacher I think when I started in 2007 um thank you for entrusting me with this new role and I look forward to building new relationships and working collaboratively to ensure that every single auhsd student succeeds to the entire Kennedy staff and admin team this is really hard um it's always hard to transition um and it's not goodbye so thank you for your hard work dedic ation teamwork and support you have made Kennedy High School an amazing place I have had such wonderful experiences some of the teachers are here tonight thank you thank you for the relationships that we've built the love and respect that I received um the collective effort the sacrifices that we've made uh to support our students and to the parents and the families of Kennedy High School um the students just I will miss the daily interactions that we've had had engaging with our students and families um I will still continue to do so just in a different capacity now um but I will miss that celebration and that Fighting Irish Spirit um I am confident that Mrs Bales will be an excellent principal and will continue to serve at you all well at Kennedy High School I also want to thank my amazing husband rul he is here go ahead wait and my wonderful mom n and also my family members who are watching from home for your unconditional love and support I have to give a special shout out to my niece Samira and my nephews Jag and Ken um MSI loves you and I'm so proud of you thank you for always being there for me even when work commitments kept me from family events it happens um I also would like to recognize my brother uh sandep sing sidu my father sok sing sidu and my mother-in-law sosar who are here with me in spirit I am here today as a servant leader because of my family and my faith carrying with me the hard work and sacrifices of my parents and my family members I love you uh I am humbled and honored to accept this new position thank you so much again for the opportunity I will serve you well and I look forward to the work ahead thank you thank you and as you said it's not it's not goodbye it's just uh I'm over here now and thank you all for your wonderful family to to be here if they could just stand because we always love to applaud uh family members so please stand we can acknowledge you thank you Tess melendres coordinator special youth Serv Services I'm getting Deja Vues familiar oh man conat I can't believe it actually um board president Randle tro uh Board of Trustees superintendent matsuda and cabinet uh thank you once again for another tremendous opportunity to serve our district and Community I'm both humbled and honored to be trainning to special you Services as a coordinator and working alongside Lauren claser and chrisy guaras and leading uh this amazing department but reflecting upon the past 10 years the district has invested in me and cultivated my talents as a school psychologist a program specialist and a tosa administrator I looking forward to cultivating the talents in our staff as well as continuing to serve our great Community I'm also looking forward to continuing the work we have done over the years to create an inclusive and Equitable environment for our students with disabilities there are so many people I would want to thank after all 10 years has afforded me the privilege of working alongside some exceptional professionals but I will keep it short Brad Jackson it all started with you um you gave me my first job as a school psychologist over 10 years ago you'll never know how much those two-minute conversations we've had in the hallways over the years have encouraged and empowered me thank you for your continued support um I would like to thank Amy Maya and Celeste Krueger uh for their mentorship and encouragement over the past few years you both have always taken the time to understand my goals and aspirations and provided me opportunities that expanded my knowledge and skill set and most importantly thank you both for always providing me with a safe space to be vulnerable Lauren thank you for your guidance and support I've also appreciated your mentorship and the ability to bring some humor into this tough job of ours I'm so excited to continue the journey with you and promise to give you and Sy my very best every day and finally I would like to thank my Carlos husband melendres uh my friends and family both biological and chosen some of who are here today to support me uh for their support along the way thank [Music] you everyone here supporting test could you please stand so we can applaud you if you're here thank you for being here and I don't think we've ever had something like that happen just as fast maybe a couple of weeks in between but yeah I think that was a record we wanted you twice Tess that's awesome so Mariana Lee principal Ball Junior High School good evening everyone Wes for my family who's watching watching my name is Mariana Lee and I am beyond grateful and honored to be appointed as the new uh principal of Ball Junior High School I have always worked with so much pride H as a member of ahsd this amazing District that we have as a teacher Anaheim high school as a uh dual language uh Academy coordinator as a principal alexton jior high and now I'm so thankful that I get to do this as the new principal at Paul so thank you so much Board of Trustees thank you uh superintendent massuda cabinet I want to say thank you to my AXA coach and Mentor Celeste Krueger uh thank you to my lion family of Lexington you know I had the best experience ever over there I'm sorry um I would like to thank you of course for all the great opportunities I had to grow as the educ uh as the educator and professional that I am today and of course I would like to uh say a special thank you to my husband Jen my three three boys Lucas Evan and Asher because without them you know I would not be doing this work as you can see they're little and look at Jun is my hero he's my uh Rock and as you can tell he's holding my voice so that they don't come running like they this they did last time remember um so thank you so much and um lastly let me share about how excited I am to serve the community of Bal in the city of Anaheim I have been extremely blessed throughout my years in education on this side of the district uh Al the relationships that I made the wisdom and support that I received and the cultural experiences and memories I have built throughout the years now it's my turn to give back to the community to make sure that our parents our students uh they get to uh taste the great opportunities that they have and the experiences that unlimited you can offer so thank [Music] you and we won't make you stand with the boys but we applaud you Bravo poy Hill bonales principal Kennedy High School oh Mariana like you put the mic at the exact right spot that was perfect I would like to thank uh board president Randall tro the Board of Trustees superintendent Michael matsuda and the executive cabinet for the incred incredible honor of serving the Kennedy High School Community as principal I started in this District in 1999 as a teacher a classroom teacher I know you're thinking she started when she was what 17 right and over the years I have had the privilege of learning from some of the best teachers School staff and administrators as a savannah Rebel a Dale Lancer and a ball Blackhawk I want to specifically thank my administrative mentors and colleagues Manuel cologne Dr jiren freed Carlos Hernandez Lorena Moreno José Lara Q NN David dooski and Veronica Ki my journey into and through School site Administration has been improved by each and every one of you my work would not be possible without a supportive partner and family I would like to thank my husband Gil bonales who's here tonight and my family and friends who are watching YouTube live this work takes a community President John F Kennedy believed that education was fundamental to our nation's success and progress president Kennedy emphasized that education plays a pivotal and crucial role in developing informed and engaged citizens I am honored to become a part of John F Kennedy High School's students staff parents and Community member team of the Fighting Irish as we work together to continue to live up to his ideals thank you bra wonderful job they saw you in action already today so you're doing fantastic all right next up jet Hightower assistant principal Lexington junor High School wow good evening um I just want to thank of course um our president Randle tro our Board of trustees superintendent Masuda our colleagues family and friends I'm deeply honored and humbled to accept this appointment as assistant principal of Lexington Junior High home of the Lions I want to extend my heartfelt thank you to the school board our supportive leaders and our dedicated staff for entrusting me uh with this significant role in reflecting in my journey I feel a deep sense of gratitude for those who have invested encouraged and believed in me I feel I've always been surrounded by individuals that see my passion for education and my ability to lead I am sincerely appreciative to those who have supported and guided me throughout my professional Journey your belief in my abilities and potential has led me to this moment and for that I am deeply grateful I want to acknowledge the tremendous leadership that came before me um they have set high standards and I'm committed to upholding and building on that Legacy so thank you the role of a leader is not one to be taken lightly it is my responsibility um that it is a responsibility that requires Vision empathy and unwavering dedication I pledge to give my best to this position and to serve with integrity and transparency in closing I do want to thank the Deen heart of hearing family yena compos Stephany mry and Nina Wilkerson who have been holding down the for in my absence they've been keeping our students morale high and just keeping our family together and I want to you know acknowledge as they transition from catella to Savannah I know it's going to be a tough trans transition but I know they'll do well so I want to thank them hopefully they're watching I also want to recognize my family uh my son Damian my daughter Tony my nieces Jaylen and Taylor my nephew Quinton and my brother Herby thank you guys so much um my my extended family came all the way from Marino Valley so thanks for coming out here I know it's hot and it was a long drive so thank you but yes [Music] they have supported my journey throughout um every step of the way and so I thank you for giving me that time to learn to grow to be supportive and um just to provide that love that I needed so thank you very much um and to everyone congratulations on your appointments um I'm proud of myself I'm proud of you guys it's going to be a great year thank you so much did the board have any comments for our new appointees any comments or questions or no questions all right congratulations a a hearty congratulations all right thank you everyone and thank you um as um as we said as as the appointees said family is uh extremely import important here in our district and we're so um grateful that you allow uh these hardworking dedicated uh folks um allow them some of uh you know their time away from you to to be with us in in our district and so we're grateful to all of you all right now we're going to do our ceremonial public administration of oath of office and uh if you stick around we'll have uh we have a little reception uh afterwards for about 10 minutes um and I believe uh I will have the honor of um giving the oath to Mr Ron hosi you step [Applause] forward all right we're gonna do a duet here [Laughter] um all right okay so raise your right hand and repeat after me I state your name ion hosi do solemnly swear do solemnly swear that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the constitution of the State of California and the constitution of the State of California against all enemies against all enemies foreign and domestic foreign and domestic that I will bear true faith that I will bear true faith and Allegiance and allegiance to the Constitution of the United States to the Constitution of the United States and the constitution of the State of California and the constitution of the State of California that I take this obligation freely that that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of invasion and that I will well and that I will well and Faithfully discharge and Faithfully discharge the duties upon which I am about to enter the duties the duties upon which upon which on which I am I am about to enter about to enter [Applause] congratulations well next year will start my 40th year in this district and I've I love this District I've been able to serve in a lot of different capacities and uh starting out as a teacher at Kennedy then uh going over to Oxford when it first opened the second year it opened and um people know me as uh a music teacher um but I'm proud I mean I learned a lot of things from all those years and u i retired in 2017 and became the uh Ambassador advisor and uh the ambassadors I have a couple of my ambassadors here uh alumni so thank you for coming I have my family here I have uh my niece Christa my nephew um Tim my sister Patty and my sister Terry Cliff isi longtime alumni of Kennedy High School and family friend uh some really incredible friends of mine uh Meredith Massie Gideon Massie and Jill and Mike sharpless um without the support of all the people that I see in this room throughout the years um my goal here is just to continue to serve the students and families here in the district and I want to thank you for giving me this opportunity to do that thank you and if you will all join us in The District Lounge we'll have a reception e e e all right we are going to reconvene our meeting thank you everyone and congratulations again to Mr Ron hosi so item nine is a resolution so resolution number 2024 sl25 db-01 ordering an election and establishing specifications of the election order this is an action item moved and seconded uh is is there anyone that wishes to uh ask questions about this item we have our bond folks here there are any questions I was just going to ask if we can get an overview uh maybe like a short synopsis of the language um and any of the bond any information you could share about the bond polling good evening my name is David Koka from the law firm of straddling yoka Carlson and Roth I'm happy to answer questions about the resolution there's a few things in it that I'll just point out to you that are highlights I think the first is on page four of the resolution there's a series of findings that the district's board is agreeing to that's found in section three ghi J and K each of those items are recommendations by the Orange County taxpayers Association is car characteristics of a financially responsible Bond measure and they're in the resolution to reflect the fact that this transaction is intended to be fiscally responsible and uh meet the standards that the Orange County taxpayers Association has set the other thing that I want to point out to you is that um the legal obligation to place a bond measure on the ballot is to deliver an election order to the county register our voters office and in this County the deadline is tomorrow it normally is August the 9th but Orange County has an earlier deadline than what the statute requires this resolution is the form of election order so this is the legal document and it has to be approved by 2third vote of the board because the passage rate for voter approval is 55% and the tradeoff is 2third of the board has to approve the measure that will be then voted on and approved by at least 55% of the registered voters in the district exhibit a of the resolution is the 75w ballot question so this is what voters are going to vote yes or no on so the rule regarding the ballot question is that it has to be a single sentence ending in a question mark it has to include the name of the district the purpose of the measure the maximum interest rate on the bonds the uh level of the tax rate the duration of the tax rate and the aggregate amount of repayment that would be obligated to be made in fulfillment of the issuing all of the $496 Million worth of bonds so that's a lot of requirements in a single sentence the most important words I think are found in the second line the words repair construct acquire classrooms science labs facilities career technology sites and Equipment that's the legal Authority that you need to undertake really all of your projects all of your project should fit in that catchphrase Proposition 39 that allows the vote to be passed at a 55% level requires that the voters see a project list the project list is exhibit B to the resolution it's going to be printed in its entirety just as the board approves it and it identifies types of projects is which is what the legal requirement is the description of the types of projects that will be undertaken by the district we've read through all your facility plans and your staff has scrutinized this project list and everything that you've ever discussed is included as an authorized project it's not not a priority list it doesn't suggest what projects you might do first last or never get to but it's the range of authorized projects and if the election is successful and you ultimately sell bonds the board will decide then how it's going to prioritize the purposes of the measure but everything that you can imagine needing to be done is authorized to be done and your decision later will be made as to the specifics as to how money gets spent so that's the bond project list you'll see some projects are in bold some projects are emphasized by a bullet point and some types of projects are described in the lengthly paragraph on B3 and B4 they all have the same legal standing it doesn't matter whether one's higher profile or not um so with that I'm happy to answer any specific questions about the resolution or have Chad talk to you about your bond rating and the financial aspects uh yes I want to hear about our bond ratings but before that could you explain um because uh we know that there may be a bond another bond for the state how does that affect uh our school district well I'm not a polling expert but I so I will repeat to you what I have heard other experts in the field say and that is a state bond is more likely than not to help school distri with local Bond measures then hurt in part because there'll be a lot of publicity associated with that measure that underscores the need that school districts have for facility funds and that will only help local measures because voters tend to support local measures and the more they hear about the need need that school districts have for funds the more inclined they are to support local Bond measures and that the state uh Bond helps us to um kind of match uh matching funds it does and um I think some may be confused and may think they're going to get somehow taxed on the state um yeah state general obligation bonds are not paid by an adval property tax against property of residents of the district District they're paid from the from the state's general operating budget so it's quite a different source of security for those bonds than for yours but I also if the state Bond passes and the local Bond passes the district will be in a position to leverage that State uh Bond money it certainly will and that's reflected in the resolution that that will be one way in which you can stretch your bond dollars to go much much fur further and you probably wouldn't qualify for State matching funds unless you had a local Bond measure so to access that state funds is critically important that this measure pass for you because you will get two or three times the bang for your dollar would you repeat that one more time because people will say well why don't you just get the money from the state instead of the state has eligibility requirements for who qualifies for matching funds and first in line are for those those districts whose local voters have supported a local Bond measure so that the the local community can pay a share of the cost and once the state sees that a share is being assumed by the local community they will match those dollars with State bond funds but if you don't have a local match then you will be so low on the priority list that you would never expect to receive any money whatsoever from the state thank you any other questions for this just to reaffirm that basically the only way that a school district can um improve campuses facilities or build new buildings is by having a bond because the state does not furnish um enough money in our budget to do so is that that's absolutely correct and that is the the Big Driver for all school districts up and down the state to ask their local community to support their schools because the state is not providing the funding uh to any degree to make the facility needs uh up to 21st century standards you thank you can we hear about the bond ratings yes and um good evening board my name is Chad Wang with Kent and in regards to the district's credit ratings if bonds are ultimately approved and issued the district would be able to issue them at quite favorable interest rates there are three major rating agencies Moody's sandard pores and fit you might recall when we were last up here with the district's Bond refinancing the district had a double A2 credit rating with a stable Outlook through the efforts of superintendent matsuda and Dr nin who presented the credit profile to Moody's the credit rating of a A2 was affirmed but the Outlook was changed upwards to a positive outlook and that certainly helped our refinancing where the original estimate was for $3.6 million in taxpayer savings when all was said and done that number finished north of about $4.3 million of savings and so we would expect to see that similar result for any new bonds that might be issued where you would have a favorable interest rate that is the Moody side a couple of weeks ago another credit rating agency fit ratings upgraded the district's underlying credit rating from double A minus to Able a and um both Moody and fit do note the district for um specifically Moody said its improved financial position continued strong financial management and prudent fiscal practices so the district's doing everything right um to benefit taxpayers through low borrowing cost by way of its very very strong credit ratings thank you any other questions that's just excellent news to hear thank you thank you CH thank you right any further questions or comments from the board uh I just wanted to say uh you know in looking through um all the language I'm I'm just reminded um uh about our study that we did uh years ago and we have about $3 billion uh need in our district and we've um although you see wonderful things in our district we've just kind of scratched the surface so there still is need and um I know Patty and the team have done everything that they can to stretch all those dollars and um and uh you know to make our our sites um beautiful but there still is great need we still have a lot of repairs to do a lot of the work um uh that we need is is underground too so uh we really need to um um to really asked the public to support um to support us in this uh another thing um that is always uh a a safeguard is that uh in going for for this Bond we have to have uh citizens oversight committee that's uh you know separate from from uh from us they go over the financial uh part of it and we have um wonderful folks that sit on that committee and we receive um reports that are sent that are given to us but they're also uh adjudicated and audited as as well um and a lot of the safeguards that um the gentleman was talking about in here you know we have to um maintain a reserve of two to 3% of our general General funds um we when we um hire folks uh there's no payto playay uh uh Antics on here we have to go uh sell our bonds at competitive sales um there's so many uh safeguards uh that the district has to uphold to and we've really done a fantastic job we usually um finish our projects on time and on budget and most the times uh many times uh under budget uh so I have uh the greatest admiration for our team and um the greatest faith that um if we pass this um bond that we will do we will do well with the um faith of the taxpayers money I'd like to make a comment I'm kind of doubling what I said at a former meeting that these bonds improving our schools keeps the value of our homes up one of the first things that people do when they are moving to a new community is to look at the schools and I can tell you that I was extremely disappointed I had no choice about moving here it was turned out to be a wonderful plus but the point was as I came on the board and I went to every school and every bathroom and it wasn't acceptable to me and it certainly isn't what i' uh experienced when I was growing up in Northern California so the second Bond was a second blessing and this third Bond Bond I think is a necessity because we have to think of ourselves our property values and our children's education in the future of the community so I hope this is going to pass because it's definitely needed thank you all right anyone else okay with that a roll call vote Mr hosi I Mr O'Neal I I miss Smith yes I she's eager Miss Guerrero I and I vote I All Right Moving On on to oh thank you [Applause] sh a report of the associations have stud no I we don't um jennif Jennifer Cai thank you good evening Madame President Randall tryo Board of Trustees superintendent matsuda executive cabinets students parents and school Community joining us in person and online we would like to express our sincere congratulations to trustee hosi on his appointment to the board congratulations also to the newly appointed administrators we look forward to working with you I am pleased to present this report on the successful summer events and programs our summer initiatives Have Been instrumental in enriching the educational and extracurricular experiences of our students and I'm excited to share these accomplishments with you our students throughout the district have completed our summer school program this initiative provided students with the opportunity to catch up on credits and accelerate their learning our dedicated teachers and staff work TI tirelessly to ensure a productive and supportive learning environment the aim program was a key highlight of our summer these initiatives allowed students to gain valuable Real World experience in the field in their fields of Interest fostering professional growth and practical skills our Partnerships with local businesses and organizations were essential to providing these opportunities and we are proud of the impact these experiences have had on our students career Readiness we are excited for the closing celebration on July 26th at the Kennedy Performing Art Center our summer arts production of The Wizard of Oz was a resounding achievement students have the chance to explore their creativity develop new skills and collaborate on projects the culminating shows were a testament to the talents and hard work of our students and instructors our semmer Language Academy provided students with an immersive experience in learning the program not only enhanced language proficiency but also promoted cultural awareness and appreciation amongst our students we look forward to the 2024 25 school year and we're excited to welcome our students back for orientations and registrations our staff is diligently preparing to ensure a smooth an efficient process setting the stage for this Academic Year today School site teams attended our leadership Advance focused on professional development learning these sessions are instrumental in equipping our leaders with the skills and knowledge necessary to drive continuous improvements and innovation in our schools our partnership with the city of Anaheim through the summer ma collaborative was significant highlight students from Magnolia Western and Anaheim high schools participated in this collaborative effort engaging in meting meaningful projects and activities that fostered Community engagement and civic responsibility the Mac berry festival was a wonderful experience in conclusion the summer of 2024 is a period of growth learning and enrichment for our students the success of these programs is a testament to the hard work and dedication of our staff the support of Our Community Partners and the enthusiasm of our students we look forward to building on these successes for the upcoming school year thank you so much for your support thank you welcome good evening Board of Trustees superintendent Matt suda and executive cabinet Lacy monger and I are pleased to be back as co-presidents of apga for the 2425 school year yesterday marked an exciting day as our dedicated counselors returned from summer break rejuvenated and eager to support our students students throughout the upcoming school year we're thrilled our district has received new grants allowing the hiring of four new counselors to support our work this investment will enable us to better support our students particularly in their participation in dual enrollment programs these opportunities are crucial for closing achievement gaps and demonstrating to our students that college is a realistic and attainable goal moreover our counselor successfully enrolled approximately 8,000 students into summer school program from CVA for acceleration Apex for credit recovery access and pchs this effort reflects our commitment to ensuring every student has the resources they need to succeed and graduate we are poised for a successful school year filled with growth and achievement for all our students thank you for your continued support let's make this a great year thank you thank you Britney Britney um would you happen to know uh sorry I don't mean to put you on the spot uh would you just happen to know if uh how many students that we had that matriculated over the summer would you have that data that what do you mean by m the graduated like they had our final numbers estimation I think we're at like a 96% graduation rate right no our summer grad numbers yeah 55 all right still awesome awesome sorry I didn't mean to put you on the spot thank you grad ear not doesn't factor in oh all right more is good thank you all right did I um Miss anyone else all right moving on to our public comments okay uh Germain Newman [Applause] welcome jerine thank you thank you board um over the past four months I have spoken to the in front of this board numerous me issues I want to go on the record that I've only received one response from the board to my emails that I've sent to our board in talking to other people parents teachers students and community members they've also said they've submitted several emails to our board um and when I review our board meeting minutes there is no record of these emails and particularly was uh June 6 board meeting regarding U Mr matsuda's contract extension why is the board not acknowledging Our Community Voices how do we even know that you are reading or Recon or seeing our emails how do we know like there's any acknowledgement of these documents is the in administration even Prov providing these to you I'm asking our board to stand by our April 2019 Declaration on transparency and accountability and start recognizing our community's emails and letters on matters to the board I would also like to question our District's decision to hold multiple public hearings tonight without adequate communication you have a whole team of social media people faces Community Schools Personnel working all summer long and yet yet the district has chose to put these issues on the agenda with only notification in the agenda notice of public hearings both the public hearings on statutory school fees item 12.2 and public hearing on ethic studies courses item 12.4 Merit their own individual hearings and adequate public advertising of these hearings I call on this board to table both items 12 .2 and 12.4 until proper public notice can be done and to hold the hearing separately so adequate time to president to present them to the community and this board can digest the important critical topics to our community our District's decision to bury both items in an agenda over 700 pages long may be a violation of our California laws and clearly shows our District's lack of care and compassion for our community a proper hearing needs to be held especially considering V raising fees on our homeowners and other community members I would also like to bring to um the board to intercede on the district's decision to close our Arabic language program at Orange View High School and orange view Junior High and Western High School we have a vital important arabic speaking community in Anaheim our district is on the Forefront World languages this is critical to our community and stands by our community schools commitment we are spending money used for LLC funds to fund um two Consultants INF flection and mind kind Institute this is over $150,000 this can easily be Reed to support our English Learners who are currently in the Arabic learning language program and support our community schools in building a stronger Community which would show the intention and the support of this school district in our community that's vital to us thank you Mr M okay moving on to Dr Paulo mollus all right good evening everybody board president Randall tro uh esteemed board members uh cabinet and everybody on YouTube uh as some of you may know my name is Paula mallus former student uh former teacher here in ahsd uh board member with Anaheim elementary school district and professor at Cal State LA but tonight I'm going to wear a different hat I'm going to wear a hat of that of an uncle I'm very proud to have uh two amazing nephews and nieces that are going to be attending uh one's currently a sophomore right now at Lera high school he also plays basketball uh props to coach a uh I also have a niece that's going to be attending as a freshman at Lera as well so our family is very excited um I just want to share that I'm beyond proud of this District uh for adopting resolution 20202 one- e22 supporting the development of ethnic studies curricula and implementation of the ethnic studies graduation requirement I'm also incredibly proud of your leadership team in Ed division Dr freed uh Carolyn Torres Ruben patino Carlos Hernandez just to name a few for their leadership in training the many Educators who are and who will be teaching this powerful and necessary curriculum and I've seen some of the curriculum in wow talk about college readiness I mean some of these classes are already College college level um I mean the readings wow as an uncle okay I'm incredibly grateful that my nieces and nephews will have the opportunity to take this course or these any of these courses to see themselves in the curriculum to be given these Civic tools necessary to make transformative and sustaining change not only in their lives but that of our community they are the future of this great nation a nation that is like you shared earlier unfortunately more divided than we have ever been but these courses gives my family hope because we know that when taught right ethnic studies can build Bridges between everyone it saves lives and we are forever grateful for this District for providing this opportunity for our kids my nephew Hudson uh just graduated from Lera and we are so proud of him he will be attending college next month and will be pursuing a degree in film he once shared with me one of his favorite classes and that class was ethnic studies he shared with me and I quote him Uncle Paulo ethnic studies made me love reading and learning again it was one of my favorite class class I also want to share that at Anaheim elementary we do have a task force I know that ethnic studies isn't a graduation requirement for the elementary level but since 2020 uh our district has been working hard on Crest uh cultur responsive teaching uh and ethnic studies task force um I do have some copies of some of our Frameworks and some of our goals I know that some of the staff here at ahsd has also been in collaboration with our curriculum social studies Specialists so I'd love to share this with the board and thank you for time I hope you having a great amazing school year thank you thank you truste Andrew would you like to speak now or would you wait like to wait till item this item comes up on 12.4 okay welcome all right good even evening it's actually been exactly a year since I was first up here advocating for regalia so since then we've seen advancements in school regalia the prevention of teacher layoffs and more District oversight I now stand here before you advocating for the Arabic program and defending the brave students who have spoken out and asked you to reconsider your decision and stance on orange View and Western High School's Arabic program the Arabic program allows students of Arabic backgrounds to explore not only their background and culture but their ethnicity one of my favorite sayings is one needs to know where they're from in order to know where they're going with the Arabic program students are able to learn not only the Arabic language but also the traditions and culture cultural values of the Middle East at the last board meeting Dr Renee Bryant stated that in 2017 we had many refugees and immigrants arriving from the Middle East that was the reason we introduced and kept the Arabic program well today in 2024 we have actually seen a rise in anti-palestinian and anti-muslim hate incidents some of these incidents have been classified as hate crimes now back in 2017 it was what we did to help our recent arrivals but now more than ever we need to support this community and how will we create awareness during these rough times than with that Arabic program now Dr Bryant also stated that the regular class load for a teacher is about 190 students however I don't believe that's the same workload for a Cambridge ritual Academy look this isn't an equity issue but if it was we would look at class sizes at CVA and the numbers just don't look right we pride ourselves in Innovation I know matsuda and and Marie have both said that there's no one doing it quite like us and that's only that is true in the case of the Arabic program as it is the only one in the county now how in Innovative would getting rid of the only Arabic program in Orange County be now I would like to turn everyone's attention to item 12.4 the development of ethnic studies curriculum and the implementation of ethnic studies courses as a graduation requirement beginning with the class of 2026 a possible solution to our situation is creating an Arabic ethnic studies course expanding this program that students are already passionate about I think will will be beneficial I do hope that you listen to these passionate students I also cannot stress the importance of ethnic studies I was able to be a member and vice president of the Anaheim spent program that's where I learned about my my Heritage and my culture additionally I took a Spanish speakers ethnic studies class where I also learned more about my Cultura as I like to say it in many ways it was those courses that have guided me in my Endeavors and fueled my passion for advocacy and championing the will of the people my reasoning for coming out to these school board meetings and being an activist is simple a phrase that my pointed teacher Miss King and Spanish teacher seor always proudly said last time I spoke IAL I talked about the importance and the beauty of the First Amendment where my family comes from that doesn't exists if I spoke out called out a governing body or advocated for the will of of the people there would be missing person Flyers all around me in the state of meakan I'm here because your community deserves what they ask for I hope for the sake of those chairs that they've put you in you give them exactly that thank you thank you andreww okay uh moving on to item 12.1 resolution number 2024 sl25 db-02 signature authorization action item so moved second okay moved and seconded any questions or comments on this item uh I just wanted to point out uh I thank you for giving us the the um diagram of the signature authorization and just how many uh folks actually sign uh statements there's always uh checks and balances not just one person is signing uh and there's there's always that um that checks and balances and this actually uh shows that uh in print so thank you for that appreciate it okay all in favor oh it's a roll call vote uh Mr hosi I Mr O'Neal I Miss Guerrero I and I vote [Applause] I okay opening public hearing for statutory school fees pursuant to Education Code section 17620 level one fees this is uh an information item anyone wishing to speak on this item okay seeing none closing the public hearing 12.3 resolution number 2024 25- f-01 increasing statutory school fees in California Environmental Quality act notice of exemption action item some moov second okay moved in second questions or comments on this item okay seeing none we will call a vote Mr hosi I Mr O'Neal I miss Smith I Miss Guerrero I and I vote I item 124 opening public hearing ahsd ethnic studies courses and we heard from our two public speakers anyone else wishing to speak on this item okay closing the public hearing oh I'm so sorry did anybody have any questions on these items I moved too fast um I did have a question um I'll just I will move on that's all right uh 12.5 res resolution number 2024 425- e-01 annual certification of course based independent study 4 2024-25 this is an action item so move second any questions or comments this is a roll call vote Mr hosi I Mr O'Neal I miss Smith I Miss Guerrero I and I vote I 126 Award of bid Visual and Performing Arts action I item so moved second moved and seconded any questions or comments on this item okay seeing none all in favor I I any opposed okay item 12.7 adoption local control and accountability plan lcap and annual update this is an action item I moved second mooving a second any questions or comments I just wanted to again thank uh Dr Roxanna Hernandez and the team uh for this um what I I believe uh there were just a few little grammatical question um and some Metric additions we needed to do with the schools that be the dashboard were in red okay and this um from what I'm understanding uh isn't isn't unusual uh for for this type of thing Madam president if I may I also want to thank Joe carmone I know he's in here and he's he's really been kind of wearing two rolles in the last several well probably for longer than that but definitely the last several weeks with Dr Hernandez's departure and obviously doctors s do not yet taking her position U Mr K has really stepped up not only doing his role as controller in supporting Nancy in the business department but he's been supporting our Ed division having previously served in that role so Joe thank you so much for helping with everything you've been doing I know it's there's a lot of time sensitive things that that position oversees and for you to step up on top of your other duties I appreciate it appreciate you Joe all right uh all in favor hi any opposed 128 annual report proposition 28 Arts and Music in schools funding action item so move second any questions or comments on this item no all right uh seeing none all in favor I 129 revised board policy multiple policies this is the second reading so moved second okay uh any questions or comments on these items um these all uh pertain I believe um for the protection of our of our students um and so this is second reading so we are here to vote on them all in favor I I all right 1210 revised board policy 91300 parent and family engagement this is a first reading so this is an information item any additions or questions on this item all good okay hey moving on 1211 transition partnership participation Grant action item so moved second moved or seconded any questions or comments on this item okay uh I I believe we all asked a lot of questions we got our answers um so uh moving on to to the vote all in favor I I any opposed 1212 training agreement North Orange count County Roop use Community classroom facilities action item so moved second second questions or comments all in favor I I I 1213 agreement Richard Gordon action item so moved second moved and seconded questions or comments seeing none all in favor I 1214 School School sponsored student organizations action item so moved second second mov to Second questions or comments I was just a wonderful seeing all these organizations that they uh uh throughout our district just and we'll see more as the year goes on nice to see some new ones here yes I'll say there's definitely a diversity um so that was very nice to see um and uh assistant superintendent I I'm going to vote Yes on all of these items but um three I would like if you could ask them to more details they're they're a little vague um and so just for I think purposes of uh you know for for us to understand um some of them we need to know the wise in the house and actually what um like I think uh Dungeons and Dragons is great but I would like to know uh why that that's um and the chess club um I the why behind what's the importance of the chess and playing chess I think that would um just expand on on that um and then the um the Kennedy Girls Athletic Association I just wanted a little bit more uh detail on on on what that's going to provide for that club we can do that we can make sure in our application that we we add a piece where it's it's part of the application that they have to go deeper with not only the what it is but the why behind it yeah I think so Dr freed i' also want to I want to question like some of the activities for the mental health club just to make sure that we're in in kind of in a you know I mean like because I I know that some schools have like Nami and there's different things so um does Dr Cruz kind of like and her team of they're often connected to all the clubs that are connected to mental health they're supporting a lot of the work matter of fact under her leadership right we've been trying to expand the mental health clubs where students are supporting other students they're not counseling other students but they it's like peer support with adults M she usually um appears a couple of times and and and speaks to the clubs all right yes um Mr O'Neal these clubs are amazing and Guero thank you all right all in favor hi 12.15 Revis board policy 616- R sexual harassment employees and applicants first and final reading action item no moved second moveed the second and any questions or comments on this okay seeing none all in favor I I okay moving on to our consent calendar does anyone have anything to pull uh ZZ 1311 and 1321 okay anyone else move for the balance second and second moved and seconded I think my question was answered on the one that I wanted to pull all right uh 132 for me so um all in favor for the balance I I okay uh 132 motion so moved second second okay I just wanted to um um say it's really great to have Colleen uh back helping us out she is um the best of the best and um so um really glad to see her name just to uh talk to uh let um our newest uh trustee uh actually Colleen actually worked in our district for an interim period of time so she is highly qualified a third time I think coming in as a consultant yeah okay uh and that's all I wanted to say on that so all in favor I I okay uh 1310 ZZ 1311 1321 pull two one off do do the other two first oh one at a time 13.10 ZZ and 11 and 1311 yeah so moved second okay all in favor I I oppose abstention I okay 1321 Move Motion second yeah I just like uh Dr freed if you can give us a little um more information on what the um the project rebound is oh he's not even here I didn't look up I think Robert can you oh Robert can you uh uh talk a little bit about project rebound and what what it's about oh here is well it's up to either one of you the question is on Project rebound yes sorry sorry um so project rebound you want to know a little more about the a little bit more about it so actually we were very fortuned I know she's not in here but Cara Perez one of our assistant principles at Anaheim High School uh she uh found the the program and found as she was looking more into it that is connected to Cal State foron the program is designed to really support um incarcerated youth uh either students who have been incarcerated or students who are at risk for being incarcerated so um typically the schools have programs like with neutral ground which does a lot of Behavioral and social supports for students who are either have been incarcerated or at risk with Cal for project rebound is going to do is really support the academic support for those students and um what's really neat about this program is Cal State flon uh is wanting to partner with Anaheim is who found the program to to kind of pilot this project but then they also have waivers and I didn't know this but um you know to get into Cal State floron you have to be a through G um and a lot of the students who've been incarcerated not to stereotype but many of them are not a a through G right because they haven't done well at school and they've been in trouble um so there's an actual waiver program at calate flon where you can wave it's very small but they can they can wave students who haven't yet made a through G but have gone through certain programs to demonstrate their capability of being successful at the University and So Cal flon will wave the students that they that they work with at Anaheim who are demonstrating throughout this process and the Cal flon project rebound focuses on the academic support and journey they provide tutors and different things and working closely with the school so it's pretty unique but pretty neat project to really give students who sometimes feel hopeless um hope uh especially when most students right who are not a through G their their only course of of action to go to a university is really to start at the community college um these students have really been given a a tremendous opportunity that through the program they can go straight to a four-year University specifically Cal State Forton um if they take advantage of the program and they get the support that project rebound offers it's pretty neat yeah so we're not doing this project doesn't do anything with incarcerated students I think formally incarcerated so when they're in they're in the system I don't believe they're able to work with the students at that time but when they are released that's why it's project rebound they're helping the students rebound from whatever choices they made that landed them in prison does the district know of any programs that uh are used for the currently incarcerated students to help them do exactly what this program is doing I'm not aware of any but I we can look into it but I'm I'm the Orange County Department of Ed there that is yeah there are there are programs that I think push in into um our prison system to work with with juveniles and youth but um they they they push in a juvenile hall but that one would be neutral ground um they they they'll Provide support and work with our incarcerated you that are in juvenile hall um but as far as this type of support to get them connected to the universities and get them get get the waiver to get them in I mean that that's not while in juvenile hall I think that's more when they come out and need to come back to the to you a public institution and and you know obviously complete their their High School requirements okay okay and Anaheim will work obviously when students are returning back from being incarcerated um we know who they are we can provide that support but they will work with Anaheim and identifying students with neutral ground support um students who may be um like at risk because of just patterns of of some of the choices they've been making uh to be able to read this kind of support so they can hopefully wean themselves off that path more onto a productive path so it's an exciting opportunity and as the board may recall this was brought to you um I think an earlier board meeting but Cal State floor had requested to submit it again with a different contract so the the content isn't really different it's just the contract is different um so that's why we're asking you to re-approve this under the new contract okay thank you okay so uh all in favor of this item I okay moving on to superintendent and staff report uh I just want to commend the uh principls and the all the sites with their site teams including the uh many amazing uh teacher leaders that were in attendance today at the leadership advance I want to also commend uh Dr freed and his team uh with the Ed division uh really setting it setting a great tone for the year in terms of our school opening and as everybody knows uh we uh we have part two tomorrow we're excited about looking forward to that thank you and for my report I just want to kind of um thank the board for for being there this morning and in some cases even this afternoon with um our teams they I don't know how much you realize how they appreciate when you come and are part of their work so they feel supported and just thank you I also want to share that um next week um we have our annual Gear Up trip so it's a smaller team much smaller team these are really confined to our Gear Up schools we have our six high schools um Western Center Western East high schools are going to be going to Washington DC where we'll be part of the National inep Conference uh this this upcoming week and I'm really also proud we have three presentations um that will be given while we're in uh DC um just because of the work that we've been doing they've they year after year they ask us to present uh the great work that we're doing and really highlight our partnership with Cal State flon super excited about that um and also as you know our superintendent uh Mike serves on the nsep board so we're very fortunate um that he's a part of that process as well so that's next week and I know Robert has an update when you get to him so and those are granted funds so those are Grant funds so yeah so Grant covers the trip the travel costs along with with all the supports and services they provide to Gear Up schools uh and they track students throughout their grade path so anyone who goes it's work work work you do thank you yeah I just like would like to uh congratulate um all of our new administrative appointees and um very proud of them for the work that they've done to get to this stage um of their career and and the the the work that they did to get through the the rigorous uh interview process um and also to just to um wish all of our ad administrative team the very best as we start this new school year and you have an announcement about your baby boy my my baby boy was married a few weeks [Applause] ago Nancy yes so um we will be having our third annual Business Services professional development day next Tuesday so we have different guest speakers coming to our event and um some highlights of uh what we have done and as well introduce some of the new folks we do have a very big department and so a lot of times we're in different um areas and so this is one one time the year that we get together um and meet as well so you are more than welcome to join us next Tuesday thank you and you have a retirement presentation as far yes yes so we uh we have Kel Pur coming uh they were here last year and um staff loved that so um they ask us we can bring them back to do have cover other topics more in depth so um it will be a great presentation so we want to make sure people understand how to uh you know re AO different things and stuff like that so that's something to benefit our employees thank you you Carl uh just briefly I did want to um thank Tina Carpenter who is in our audience tonight she's a program specialist in special youth services and was uh instrumental in the transition partnership participation grant that was approved tonight uh she's been doing some tremendous work on the alternative diploma as well over the last uh year or so so um her efforts have been tremendous and are really helping out so thank you Tina thank you just wanted to again just piggy back off of what superintendent suda was mentioning are and Dr freed just our our our staff our site leadership teams um were hard at work already day one of uh leadership Advance a lot of folks were in the room for each site administrators uh classified staff faces uh Community School coordinators um teachers teacher leaders counselors so they were all hard at work and really revisiting their agendas for day one and day two as as we're lesson three weeks away from opening our schools so wishing them all the luck in the world and it's going to be a great opening in our 24 25 school year and and just so we all know there's already a lot of staff that are hard at work um in the summer as leading up to opening day um all of our programs are our performing narts programs are bands and are out there practicing and getting ready for for opening season and you know I was just talking to coach L who's a a cross country coach for girls over at an high school she just came back from taking 14 girls to Big Bear to train and for most of them is their first time to Big Bear so so a lot of our coaches and a lot of our teachers and a lot of our staff both certificate and classified are already working hard to to prepare for for the fall so good luck to everyone all right thank you Mr hosi wow so um I am so privileged after being in this District for 40 years I am still learning about so many things that our district is doing and I have gotten to go to so many events uh just this first month um the summer uh Language Academy uh was held on the 27th at Savannah um I also went to our Personnel Comm Commissioners uh memorial service speed Castillo and an Marie Randle tro uh sang there and did a beautiful job um the summer arts academy um I had to go see both casts because it was double casted so I got to see two performances of The Wizard of Oz and wanted to congratulate Mr bsky and his team um the Orange County United Way youth Career Connections um aim um um program that we have the partnership with uh United Way at Orange Coast College uh was incredible um we had had a first year um um program called uh the Girls Incorporated at Anaheim high school and um I got to go to that um actually and we're going to try to build that program um a parent invited me to a soccer tournament at so uh between Oxford and Cypress uh it was held at Troy and I thought gosh you know it's they're both schools in my area so I thought I'd go and it was a lot of fun uh to to watch those kids um participate in that um we had the aim final presentation for the Disney Resort we had 15 students that participated in that so we were at at the backstage area in their Auditorium and then the summer internship closing for aim last Friday a lot of us were there and then oh my goodness I just had the most incredible strawberry pie from our Mech farm from last uh Saturday and that was a lot of fun and then the last couple of days I've been participating in the um orange View and Western consolidation meeting so it's been a really full thing and it's not like I have to go those to those events I get to and I am I feel it a privilege to to represent um the board and area five thank you Mr hosi Mr O'Neal oh Mr hosi welcome officially to the board it's been a pleasure knowing you for many many years and look forward to working with you in the future I want to uh congratulate the um uh Wizard of Oz presentation uh it was wonderful it was very professional not only the theatrical part but the music part you never knew that they were not professionals back there you couldn't see them but you could hear them so it was wonderful I attended the summer Language Academy showcase at Savannah um the uh I I attended the ocde budget perspectives via zoom and it was so far over my head I didn't understand a lot of what they were doing it was like whoa um but I'm I'm sure that our staff was there had had gone through it or was going through it so I rely on you it was boy um I also attended the Disney aim recognition at Disney and I understand I had to leave right after they they the students presented but they got to go and meet the president of Disneyland after that president of Disneyland so I think that was uh fantastic and they did that last year also so I think that's a wonderful opportunity for students to not only be uh the interns there and learn from the cast members but then also to be able to interface with the person that is in charge of that whole operation so that's a one in a lifetime opportunity uh attended a board meeting last week uh and also the aim summer leader in internship recognition at uh Kennedy uh attended the Strawberry Festival at the mac and brought home a beautiful basket of fresh picked strawberries that my wife picked and they were just fantastic just can't can't find them that good elsewhere and the new hypotonic hypon hydroponic I knew it was get out eventually the H hydroponic trailer being able to put out 12,000 plants in five gallons of water a day compared to putting that out over couple acres uh what a I'm looking forward to seeing the end product in about six weeks I think so when we're going to start seeing the end result so I'm that's going to be really something getting out to uh all of our cafeterias throughout the district and be able to feed our kids and with also the learning opportunity behind it and uh this morning uh attended the leadership advance I didn't I wasn't there this afternoon but I thank you for the staff putting it on it it looked like it was going to be a fantastic uh opportunity based upon the morning what I saw and I think that's about it so thank you thank you Mr Anil Miss Smith I don't have a lot to report I just want to Express gratitude for everybody in this room their job jobs are heavy and I think about the chaos and the tragedy around the world today and we are so blessed to have these wonderful people running our schools building making them better attractive the classrooms nicer and the it that we have I just learned uh during the break that um how many Eric how many students were there repairing the uh in in one room at Brookhurst and that's and they were our students I said oh what college did they come from and this whole thing is such a re extraordinary learning experience and I just want to say thank you to every single person in this room because you're all important and we're a great family I want to thank you thank you Miss Smith scero thank you um I'll Echo it's been a busy summer not only for all of our staff but our students as well um so some of the summer activities they got to attend um the Anaheim Public Utilities had a meeting honoring our eighth grade student Melanie Gomez K kasas that uh from Orange V jior high school she won the water conservation poster contest test so her art design is going to be on the city of anaheim's water bottle for the entire year um so if you see city of Anaheim water bottle that is our ahsd student um so really excited for her and her family um I also attended the ahsd summer Language Academy showcase and celebration um I want to thank uh Dr Bryant and her team for all their work that these past four weeks in the summer uh supporting our English language Learners um and all of our students um as well as I want to thank um OC supervisor vient Sero that was our keynote speaker um he really uh serves as a great role model to our students he is the first Bolivian elected official and he spoke about um his experience uh learning his language and re redeveloping his language here when um his family migrated um I also attended the services of a anim High School administrator speed Castillo I also attended the wizard of va summer arts musical want to thank Mr bsky and his team and all of our vapa teachers that helped put that together it was an amazing show um I also attended the aim summer intership closing ceremony um with I believe over 180 students uh that participated in various interships and it's good to see that our Partnerships continue to grow um I know they also participated with some of our ahc staff I know the IT department and other departments also hosted some of our students that was great to them to have a little background of what uh behind the scenes of what uh our district does um I want to State uh thank Scott Reno and his team uh for their Partnerships in building that and then I also attended the Mac Farm berry festival with u many of my colleagues got to see the new Freight container hydroponic uh container um and I understand that all of the produce there will be used across our district schools um so all of our schools get to share in that produce so we're very excited for that outcome uh thank you to Sabina and the Mac team uh for supporting that and then I attended the morning portion of leadership evance uh with all of our staff as we prepare for the first day of school August 7th so wishing everyone a great couple of weeks left this summer and looking forward to the start of school year thank you thank you uh so uh I attended a couple of things that um our trustees had already mentioned of course recognizing um Melanie Gomez um with the um the um water conservation contest poster contest um and it was really nice to meet her uh family um and celebrate her the utilities meeting Public Utilities meeting uh the Disneyland aim program with the student uh presentations um when we talked to the students beforehand um they were a little bit nervous but more so they were um they were sad because they really bonded those six weeks uh with their mentors and um they were tasked with um giving a presentation real world presentation um and it had to involved a service project so they were uh told uh had to um deal with either the public or and the public and uh staff and so um they had to um they had to think about the setup and the cleanup uh uh decorations they had to um figure out who was going to speak entertainment um uh and of course they held it at California Adventure and this is all make believe um a project but they um it was taken very seriously with the staff I think they're gonna they're going to copy it um but uh they had to each uh student was tasked to be a part of um making that uh presentation in the project and um it was uh very professional um everybody was wowed with it and um they even had to work out the budget um and the students had to uh get up and tell about how much it costs and uh calculate and they were given a budget and uh and then they said well it was really hard to stick to to the budget um but it was a really worthwhile experience for for the 15 15 students um it's taken a long time to get those 15 students there um with Disney um I think from what they said um they were recruiting more men mentors and um so there might be even more uh next year so that's really good news um and uh they surprise the students going up upstairs to meet uh the president and had to and got to interface and they got to ask him direct questions um and uh he was very enchanted with our students and and very um uh enthralled with with their project um and uh so that was a really fun event of course um the sad passing of espan Castillo um and the service and many of our um employees uh attended um and then I uh uh attended of course the wizard of vas uh Summer vappa Event um and uh students were absolutely amazing and uh a community event um but tied to one of our um teachers uh she opened a bookstore um and it's called The Untold Story uh Liz graan um that works at Magnolia um opened up a a bookstore and that was Gilbert Gilbert scho I'm sorry what did I what school did I say Magus I said mag sorry Gilbert I Gilbert Gilbert apologize um and uh really really beautiful opening um for her um her bookstore and it's just down the street so you all can um visit that and with that were there any other announcements any other okay um any um suggested uh agenda items Mr O'Neal you're looking no okay um I I'm wondering when uh because we we we see the wonderful vapa event that happened in the summer and with all of the um prop night 28 monies I'm wondering when uh we're going to get an overview of our um bappa programs when can we do that when can we put that on the agenda okay okay October November sounds good all right but I will say after the division's review I will likely with Robert need to bring it to cabinet because of the fiscal implication so before we move that forward so yes okay all right thank you thank you you're here all right and with that may I have a motion for adjournment move second and all in favor I

to 1: p.m. or in school the students uh make presentations about life in Colombia and life in the US uh in German and they give those that once we get there the teachers sign up for those presentations to be given in their classes in Germany so the students spend a lot of time doing that they also build their own school schedule they did that throughout the year here year um before we left and so they're visiting classes they don't have to participate as far as like homework and tests and stuff but they observe and they watch what goes on in the German school we do some sightseen trips around the region but it's not um necessarily a sightseen trip it's it's a it's a Homestay it's a it's a student exchange so um we did we did a Rin River Cruise that's up there in the top left uh we went into uh half a mile Underground through a sort of a mine salt mine experience um that's there at the bottom um go we can probably go to the next uh slide here um another some more views of our River Cruise there on the top left the bottom left uh was a pretty neat event we went to the US Army base in Vis Boden they had an event commemorating the 75th anniversary of the Berlin airlift um which the US Army was heavily heavily involved involved in um and essentially if you don't know what that is in a nutshell uh there was a Soviet blockade where people in uh East Berlin I'm sorry in West Berlin literally could not get um basic necessities right we're talking food uh fuel things like that to live and so the US Army dropped literally dropped these things from airplanes over over Berlin um so they had all the old aircraft there they had booths set up uh on the on the Airfield which was was cool to see uh we went there on what they called the education day there was almost 3,000 students there that day um so it was a neat event um there at the top right uh we went to um it's called Point Alpha Point Alpha is a former US Army observation post on the former East West German border so during the Cold War when they thought that there was going to be an attack from the east from the Soviets the US Army helped with um surveillance to basically see if anybody was going to try to attack uh the West that's a piece of the Berlin wall and then you've got the flags in the background the bottom that's a bridge uh in Frankfurt with the group in front and um you can see all the locks locked on people go there to lock on locks which is um something that people do on on Bridges uh we can go to the next one what do we got on the next one here uh more yeah some so some more views from some of our River Cruises you see Ella and Jordan there on the left you see uh Hannah Alina Casey there in the top right Jordan Ella and then one of the German hosts there um in the bottom right and I think that's all of of my slides from Germany so um again this is our 31st year we were there from June 7th to the 30th and they will be back here for our 32nd year um that will be in March and April of 2025 wow so it was a fun trip was a good time congrats and thanks for letting us share both of us thank you thank you for my turn your turn all right um I just wanted to share that uh this Monday and Tuesday will be the new teacher induction we are all set up and ready to rock and roll um I've sent out reminders to both mentors and mentees and I shared with them as they are learning I will be learning with them so we are excited to start that and kick that off on Monday um new staff is set to attend the August 8th board meeting they will be getting invitations on Monday as you have yours um in your staff tonight um just to keep you updated on that any questions with the future induction um I did want to share that I I have kind of dove in um I'm learning the new a bio class that will be offered at the high school this year so I attended the first mandatory um meeting um with the the a teachers on July 16th and it is exciting I'm excited excited to be part of that process I'm going to be working with Mr Reeves so he knows with evaluations and whatnot what we're looking for in the classroom and is going to be a partnership so very excited about that class and what it has to offer and being a part of it the other thing I wanted to share which I am excited about I had the opportunity in June to visit San Antonio um very hot in Texas I did learn that but the Air Force um I have networked with Scott Force Bas the educational um liaison and she asked if I would attend the Air Force educator tour in June which I did um she also can help school districts um get stem grants for different curriculum um ideas in in the classroom so I am going to continue that partnership and I learned a vast amount um attending this trip and I got to um network with other leaders and school counselors across the country which was really exciting I have a better understanding of what the Air Force has to offer students um in their postsecondary transition from high school which I didn't have prior so again I I was very excited to go through this um I was also asked to possibly be um one of the honorary commanders which is a two-year program which means I would um connect with those Scott Air Force based leaders to develop a connection and to help with us and the knowledge that we have here with our high schoolers so I was excited about that any questions about that that's all I have that's exciting it is hot there in a what it is hot there in oh my goodness it's so hot I definitely learned that first and foremost to our superintendent I I just want to say uh Dr gy has hit the ground running um she's getting up to speed and it's just been good to have you here for this thank you very much less than a month but thank you it's been going very well uh tomorrow the website's going to open and you're going to see a construction page if we can go to the first page there this is uh one of the presentations that will be on the website um go to the next one and it kind of goes through the initial thoughts and when we started looking at the buildings we looked at you know secure vestibule Park View and Eagle View Park View and and middle school both got Windows added to so that people don't wander through the building to get to the office so now Eagle View Park View in the middle school all have windows so that people don't have to come into the school high school still didn't um crowded Eagle View Parkview yes Middle School not so much other than the fact that everybody wants to store their stuff there um in the extra classrooms High School yes crowded so three of the four were crowded currently meets the academic needs Eagle views got some concerns just with where do we put classes when we're trying to keep the class sizes down and whatnot Park View they meet the needs here um we did have to move uh Kurt Steve and Laura glowaki our food service coordinator and our maintenance custodial person over to the Middle School to open up two classrooms here but again there's more rooms here that we can open up for that Middle School like I said has got room um High School it has a list of issues no Auditorium b electrical Ada so those were kind of the big thoughts we also had the other factors you know the 40 acres in St Clair County the transportation at Eagle View and as we thought through that we then refined our ideas refinement of the initial thought we said we'll address the high school and that's the project that's currently underway um and then we'll utilize our County facility sales tax to start nipping away at other projects I will say that uh Eagle View got um new Mulch and sod and the drains fixed Kurt Sten is marry men fixed the drains put inad and uh the incredible amounts of rain we've gotten this year um I went there the next day and the sad would have been able to be played on by the children so large Swatch of area that was just always a puddle and the kids could never play on is now grass so they're going to be able to play on that so we've got little projects that we're doing at all the buildings but really the high school is the big on so let's go to the next page yeah that's the conceptual rendering of what we are planning to build in the front the uh left hand side side is the office entry way you would go into a vestibule and you can either go into the office or um or not the kids will walk straight in you know it'll be one of those vestule things but uh that'll be a secured entrance way the entrance over on the right would get you into the auditorium um the goal here is that when this is all done when you go to see a play at the school you won't be able to wander around the school you'll go in the auditorium and out of the auditorium and access to the rest the building is denied same with the gymnasium which is going to be on the back of the building it'll have its own entrance and you won't be able to just wander around the buildings right now when you come to see one of our football one of our basketball games you can wander around the school kind of um have Hazard W it's just not the best situation so that's the conceptual rendering of the of the front you want to go to that next yeah and so what that's going to be is the office area some classroom hallway and that Auditorium the big classrooms on the right are going to be a band room and choir room and the Shaded area will one day become green rooms and dressing rooms and things of that nature but the auditorium of Arts is all there next slide is the second floor which is going to be updated science labs our science labs have not been updated for a while so these will be Labs with the um hoods and all the science equipment that you need and the EG bio class is going to be up there um but that'll be a science Wing then that's phase one phase two then puts on this gymnasium on the backside and if you can see the um slanted wall over to the right hand side for me I don't know if that's on the video but that's going to be the entrance for the gymnasium you would come in there there's bathrooms concession stands and the little square on the bottom is the locker rooms and that is a um tornado shelter so it'll be a storm shelter that all the kids can into next slide is the second floor of that there'll be a mezzanine up on top over the locker room so that we can add some more U bleachers there or we can have baded cages or things of any that we want and so that's the phase two phase three then deals with the inside the old office becomes a library and a uh life skills classroom some REM moding in the Commons area where everybody eats um the hallway and there will be an elevator that little square at the end of that hall because that Wing is not Ada accessible on the top and so that is phase three next page is the upstairs same thing then next one is the important one this is the one where I'm really looking for community help when you come to our school we are asking and there's a lot of people that try to drop off their middle schooler and then cut through the high school to get to Park View nice and easily there's also people that will drop off at the middle school and then cut through and drop off at the high school we are asking all parent drop offs and Pickups at the high school to come in and off on three it's the red line with the red X over on the left side of that building if you are parking as a student you drop Drive in you go to your parking spots that are on the bottom the lower Lots they call them they will walk along the side there'll be a sidewalk there a walkway for them and they will go in at the end of that short Wing if you're parked over by the gymnasium area or up in the new parking lot for the um in the park you will come down and you will go in through what we are calling right now our main entrance which is the black X and buses will go in and out through the back back of the building um we believe that this is going to be probably the best plan you know traffic at the high school has never been wonderful keeping the drop off and Pickups the same it seems to work it should still work uh making sure the kids park and go in the right place the big thing is going to be um people trying to cut the Middle School line by not following KN the stuff that we're doing if everybody does whatever they want to do we're going to have some issues and and so we are just asking that people follow these rules um questions concerns comments on any of this you look like you're thinking something Mr search can't wait to see the the chaos right how's this getting relay to the public the website's opening and we're going to turn this into a PDF and and email it when we get closer to the start of the school is there going to be anybody directing traffic for all the people who don't read the emails and don't go to the website yes and for those that do and still want to do what they want to do right so they're going to be yeah okay yeah and whenever we have opening so right now uh Mr Reeves whenever we open up school in in the day or have dismissal we man the doors and so all the doors will be manned um but yeah there'll be people outside side and I'm sure that first couple of weeks I'll be out there I little kids can still walk over there if they're riding with the high school yes yeah I would not see any problems with that but U are you only relaying information through the website just thinking more about a town hall um we were talking about that in the first uh of OCT August right when we get closer to the school year is have a kind of an opening and whatnot I'm more excited about once the Project's underway and we have the ribbon cutting go inside and explore it but that's not for a while oh yeah town hollyw would not be a bad idea but we are going to send this PDF out to all the middle school and high school parents with kind of a letter that states the importance of this all right and our next board meeting is August 8th which is the second Thursday not the third Thursday because we moved it up one week I I had forgotten that we did that last year and that it worked so well um so yeah otherwise it would have been the first day school right yes of kids and so what we want to do is try and get it before that all right and that's it for my superintendence report perfect thank you very much all right moving to items for Action we got a pretty good laundry list this evening so we'll Jump Right In first item is a the approval of the resolution providing for the the issue of sale of approximately $14 million of debt certificates to alter repair and equip school buildings and Facilities including buildings in addition building in addition to the Columbia High School High School building yeah and so I just want to stress one thing a couple of things one um we're able to sell these bonds and and finance the project that I just showed you while keeping the bond and interest rate flat not increasing the taxes there and that is a wonderful thing and we do that with the E expert um advice from an Noble and the other people at steel so um all right um so we are recommending that you proceed with the financing for this great project in increments because you can't spend it all at once it's going to take some time you're working around students right so there's no point in paying interest expense on money that you don't need right away um even though you can you can earn right now but we're not going to accumulate taxes for taxpayers until you actually need the money um so we're splitting it into increments last year you sold 10 million um this is going to bring you another 14.5 million is of project funds and then we'll do it again next year and then again the following year we're going to do it in four stages spread it out um and these financings work in a two-step process where we this is basically a bridge loan what you're approving tonight is a bridge loan to long-term financing so I will be back to you very soon with the next step to put the permanent financing in place and we have to do it this way for Illinois legal reasons which I will be happy to walk you through if you want to hear it but it is the only way we can get you the funds that you need and and and follow Illinois Law so we put the bridge loan in place it's literally in place for 90 to 100ish days while we do the legal process for the long-term financing and then these will go away and these will be replaced with bonds these are debt certificates we're going to in the end sell bonds and that's what will be um the long-term funding that will show up in your audit and your will be paying over time um so this financing closes on August 7th next one will Clos by the end of the calendar year and it will take out these these way and you'll just have those so the um the resolution that that Mr Myers read says approximately 14 million should we have that say 14,500 it should be 14500 okay I I noticed that I know that they gave us got the stack of papers today because they've been working on the details so so the sale of 14,500 that's and Mr groy has the stack of legal documents from the law firm that'll finalize everything again it's short-term financing but we still got to go through all the stuff so we're going to do that and then we'll do it again three months for the permanent financing so um and we'll be happy to answer any questions any questions I'd like to thank actually this is all possible the board when the interest rates plummeted uh we had a different bonding company and we interviewed a bunch St was by far our our number one choice they came in we refinanced all these bonds we able to get us in a much better financial position to do this now so thank you for the work that you've done and and they continue to be a good counselor for us and advise us on what we can and can't do and our our primary goal is mind anyway is keep the tax rate flat not burn the taxpayers anymore so thank you for allowing us to do that still in a market that arbitrages it is I mean we're we're a little bit playing the market right now um rates aren't as low as they were when we ref financed a few years ago unfortunately but boy did you get a sweet deal then so we took it around um but uh the timing of this transaction I'm hoping will allow us to take advantage of I hope the FED will will actually cut rates in September won't be a big cut but every little bit helps when you're putting financing in place for 20 years um but yes right now you can still earn what we call Arbitrage which is basically more a higher interest rate than what you're paying on the bonds um so allows you to create some extra project funds for the district and that is part of the strategy of breaking it up into these pieces because we have to keep the pieces at 15 million or less in order to keep that Arbitrage so that's that's also part of the consideration of splitting it up it's a little bit of dollar cost averaging to your business teacher left but you know every business teacher likes that strategy to so and if I I don't mean to step in your toes but if I can clarify what she said is we can borrow money we can invest the money at a higher interest rate than we're borrowing money so we can we can keep that in interest income for the difference correct exactly all right so we just need to make a motion to borrow a whole bunch of money if you would read the whole thing we need to have that somebody wants to read the whole thing with the 145,000 the corrected amount who wants to burrow money read the approval yes I'll make a motion that we approve a resolution providing for the issue and sale of approximately 14 million $500,000 of debt certificates to alter repair and equip school buildings and Facilities including building in addition to the Columbia High School building excellent we have a great motion on the table to I he a second I'm a second thank you roll call please Adam hkin yes Kelly Moyer yes Greg Meyer yes Lisa schacher yes Tyson search yes carries thank you very much appreciate guys have a good we're off and rolling thank you all right Item B is the approval of the FF contract for Vision Services Jean goer our special ed director has been looking for vision services for our students um those are hard to find because we don't have enough students that need services to really be a full-time person it's really more of a half day person to a day person um we were planning to uh contract prom a neighboring School District but their needs became so much that they could no longer contract out to us so Jean went around and looked at a lot of things this is a um gentleman that does this via the Internet it um we both were kind of going Vision support through online um he has worked with cando and other schools they seem to say it works pretty well we have a 30-day this isn't working for us Clause to get out should it not be Barney has looked at the contract um and so the recommendation is to approve this because an online service is better than no service and we can get out of it if we don't like it what is the get out period 30 days perfect question how does it compare cost wise I honestly don't know and we only have one student now I believe so I know we don't have somebody that could really fund a full-time position so other questions be might like to make a motion to approve the FF contract for Vision Services I'll make the motion Perfect all right motion tyon second all right uh roll call please Kelly moer yes Craig Meyer yes this is Sher yes Tyson search yes Adam hkin yes our next item is the approval for the chemicals for the Food Service bid this is one of those yearly action item so that we can have chemicals um bags and papers from Imperial Imperial put in the lowest bid they put in the only bid uh we've been using them for a while um recommendations is that we stay with them any questions like to Mo make a motion to approve the chemical bid I'll make a motion Thank you Lisa second I'll second call please Greg Meyer yes Lisa Shoemaker yes Tyson search yes Adam hkin yes Kelly Moyer yes there's chemicals there's fuel so next is the approval of the fuel bid yep and this would be for our buses r&m was the only received bid it's in line with what we've been paying them this last year and so the recommendation is is that we stay with r&m for this year actually thought it was a very good good actually theyve been pretty good TOS you get concerned when you only get one bidder you know but fa right like to make a motion to approve the fuel bid Tyson made motion second all right thank you roll call please Lisa shoeer yes Tyson search yes Adam hkin yes Kelly Moyer yes Craig M yes all right moving on to letter e is the approval of the safety hazard school safety busing area yes and this is that yearly thing that we do as well that allows a child that lives within 1.5 miles of a school to actually ride the bus because we don't want them Crossing Main Street or we don't want them Crossing veterans or we don't want them Crossing route three um we're declaring some of the perimeters of our buildings to be unsafe for Walkers with that we'll be able to put them on a bus and get reimbursed so um the recommendation is that you the board approve the safety Hazard School s safety busing area as presented right questions comments concerns may be like to make a motion to approve the safety hazard school safety busing area I'll make a motion thank you Kelling second a second seconds R up please Adam Hunkin yes Kelly Moyer yes greig Meyer yes Lisa schoemer yes Tyson search yes all right next is going to deal with some health Life Safety amendments the first one being the CHS fire sprinklers yeah the next three items are really going to be the same conceptual thing and that is we've got money in the health Life Safety fund um if we can get these items approved first through you and then through the state we can use the health Life Safety funds instead of using the construction money for it and that'll open up the construction money to do other things or what so this one would be for the fire sprinkler system in the hallway that is currently there that that coloring of the hallway in phase three that you saw would be the fire sprinkler system that would do that Wing um Administration recommends the board approve the safe uh the health Life Safety Amendment for the high school fire sprinklers I will then put this date in that you approved it submit it and it'll go through the Roe and the State Board right questions comments anybody like to make a motion to I'm sorry I was just going to say this is this is to approve an amount up to that for the close that doesn't necessarily mean it's going to cost that total amount correct correct we would still go out to bids and see what the yeah yeah I'll make a move j second I'll second Thank you Lisa call please Kelly Moyer yes Greg Meyer yes Lisa schacher yes Tyson sech yes Adam Hunkin yes next one should have been on here 10 years ago but hasn't been and that's the life health safety Amendment for an elevator CHS better late than ever sir Administration recommends that the uh the board approve the health Life Safety Amendment for a elevator which would be for that Wing that the short Wing as I like to call it there's no Ada accessibility to the upstairs questions comments may like to make a motion to get an elevator I'll make that motion as well thank you second I'll second thank k please Greg Meyer yes Lisa schoemaker yes Tyson search yes Adam Hunkin yes Kelly moer yes all right our life last life health safety amendment is for say just restroom accessibility yeah um there's issues all over the place with bathroom and accessibilities uh if you think of the two bathrooms we have in the Commons area we have a handicap accessible stalls but if you've ever thought about trying to get a wheelchair through that Maze of privacy walls to get actually into those bathrooms it's um you can't get to those accessible stalls and so what we're saying is is that uh we'd like accessibility what's that we have inaccessible accessibility yes and so what we would like to do is correct that 10 years ago much like the elevator U and so Administration recommends that the board approve the health Life Safety amendments for the restroom accessibilities at the high school anyone want to talk more about restrooms questions coms like to make a motion to approve the life sa life health safety Amendment for the restroom ex second I'll give it to Tyson all right got that roll call please Lisa Shoemaker yes Tyson search yes Adam hkin yes Kelly Moyer yes Dr Meer yes all right letter I is the approval of Hing for ancillary staff as needed for the 20124 25 school year and because we've moved the board meeting up it's not going to be as crucial regarding the AIDS or the people that start on the first week of school however um Kurt Steve tried very hard to get the interviews for hbac done um but he was also trying to keep the hbac working and we've had a lot of projects like I said he's been working out of Eagle View and he just is doing a great job so really I we do this yearly it's approval for hiring and salary staff at this point in time that would be to get the hbac guy started and maybe the custodian started as soon as those interviews are over um so the uh so we're talking about one custodian one hbac guy yeah and then all the other names are can bring two on the eth cuz those would be the only two that would start probably beforehand I think I'd be more comfortable limit it to specific positions that's fine hbac and custodial there's a high school custodian we need to fill and an HVAC position we need to fill questions or ideas would anybody like to make a motion to approve that so your staff is needed I'll make a motion two positions go with two positions y has a motion second second thank you roll call please Tyson search yes Adam hkin yes Kelly Moyer yes Greg Meyer yes Lisa schacher yes perfect letter J is approval for the second reading of the board policies press issue 115 right and these are the Press policies that we've been reviewing the last couple of months I will say say that um turns out you guys do not need to app you approve the policy but um Amanda gainy is now the report we we just have to change that administratively the name from Alysa Smith to amand so you didn't need to do a first and second reading on that so the name for the um I can't who in the word the um if you have a complaint title Title 9 for the complaints you go to uh Dr or Mr Reeves depending on your comfort level but that said that's a separate issue this is the second reading of the policies I've had no questions concerns or comments regarding it um I did have one with about home school I the one that is homebound that is not a homeschooler homebound is actually still our students that they learn from home home schools there a Home Hospital instru yeah that's my but that was the only question I got I think I answered it hard to remember but Administration recommends that we board when the board approves the Press policy's second reading as presented okay any questions about that comments concerns or none may be like to make a motion to approve the second reading of the board policy press issue 15 so I will make the motion um along with highlighting the revisions that we are inserting into 6150 um regarding any student on homebound instruction is not eligible to participate in or attend extracurricular activities uh to be consistent with our hand thank you we have a motion for we have a second a second um can you get the wording to it's just we're making a revision to the state's templ okay we're okay all right uh roll call please Adam hkin yes Kelly Moyer yes Greg Meyer yes Lisa shoe marer yes Tyson search yes all right that concludes our items from action our next agenda item is discussion items we'll start off with our facility study walked us quite a bit through that on the slideshow with the website doing a lot of sewer work sewers are good digging it up and closing it up and getting it in it over I also saw that they dropped Rock and uh moov the recycl oh perfect we had our first safety meeting last week and we are going to get some fencing installed to yes make the site a little bit safer when we can right now we're getting D trucks in and out so we're a little bit limited on where we can do but the safe the safety fencing is it it works in the next probably week or two years and with the fences come more signage office this way parking that way any you want to add um I did noticed and I think you also noticed just the with even with the torrential rains um the drainage worked fine so that that was a relief to see that you know even though we added more solid surface up in the the parking lot at the park yeah it was well tested wasn't it yeah that was a sufficient test I would say and it it worked as designed so very happy to see that and actually our retention fond wasn't over taxed whatsoever so perfect all right anything else foring facilities all right individual board member comments I just have a a question just because some people have questioned me they want to know if the upper parking lot that was completed if we feel like there's going to be some issues with students coming in and out at the same time they like if they're all the way at the in parking lots because they didn't run it all the way through to like Veterans Parkway are there going to be issues with kids you know coming in leaving I haven't driven up we actually widened the road the approach Road was one lane and we we actually widened it to two lanes all the way to the stop sign and we add to that other handicap parking there at our expense so that was the idea because SE sers wanted to take it out to Veterans and that was kind of cabage somehow the road is now 24 ft wide so it is a actual two lane two-ways or two-way road so it won't be any more of an issue than anyone else driving through the park on on a daily basis so it would have been previously because it was a bottleneck with insufficient with the roadway was not wide enough for two-way traffic but that was part of what we corrected as part of this project to make sure that you could have two-way traffic at any given time so and Mr hkin was out there with the tape measure make sure was 24 I keep meaning to drive up there since it's completed looks nice I think the only thing left is let us signing the parking spaces that should be done this week or next week numbering theming yeah cuz they're that's happening Eagle View is getting sealed this year and U they added the numbering I think the Middle School par the middle school is going to that as well so am was out there two weeks ago working on the lighting yeah so that's I believe I believe that's now complete right yeah yes I think so I've not been out there at night so so yeah that parking lot should be ready to go and we netted even with the construction loss now that's pretty much a net zero during construction for parking spaces so yes there should be sufficient parking throughout the process limited Drive Lanes but sufficient parking I will also say that uh the um the dirt that they're going to use to fill the front of the high school is being taken a lot of it from behind the Press Box and so there'll be a path of to the Press Box for Ada parking up there and um a future expansion plans of adding more parking can but yeah so for to kind of elaborate on that so behind the Press Box right now it's just grasp you can't get up to it um what we're planning to do in the initial step is just to create an improved opportunity to put a parking lot up there um there will be likely a gravel drive or something something to get up there in the short term for a few handicap parking spots but as the high school continues to grow just as we are white boxing some some of the space for classrooms that are that will be needed in the future but aren't today um there will be an opportunity for approximately 80 more I believe something in that in that range parking spaces up there so once our school population grows and we outgrow the 300 and something parking spaces we have now will'll be able to get another 80 or so and it will help with you know events at the multi-purpose field um because people with Mobility limitations will be able to sit at the top of the hill instead of watching through the fence or something at from the current parking lot so it'll help on a lot of fronts right and it's saving us money because we don't have to truck end dirt that was the best part what $177,000 I believe was the savings ultimately and the gain functionality right exactly two birds one stone so any other Ember comments par prerogative I don't have anything again welcome to amand Great you us executive session I believe we have anything to say all right last item is a motion to adjourn you like to make that motion wow everybody wants well Kelly take it Kelly got that one second I'll second Le all in favor I extensions oppos perfect that concludes our

we met at 7 at West Boon headquarters of the waste management company and we developed a convoy and we drove 30 m an hour from West Boon to uh Ashland via Route 9 and uh lights and Sirens we went pretty loud went big this was such a special event for me me I mean we're so proud to be able to uh play a role in this uh wish granting ceremony so yeah now while we were standing I ran into Jake now we had met Jake probably five six years ago when he was a high school student and he saw this Jake what made you want to be here today I mean I saw the post and uh being saying that I joined this club eight years ago it's really crazy seeing how much we evolved and I mean I saw the post I couldn't miss a wish in my own Hometown it was really great to see this experience what this club has done for everyone in the town and each other and just it a great day overall we are now speaking with Sean hollerin he is the CEO of make a wish for Massachusetts in Rhode Island Sean how long have you been with make a wish uh it be four years in September great and what is the best part of your day as part of working for Make A Wish winess see what we just witnessed to see a whole Community come out for Allan and his family a child who's going through you know some serious uh significant illnesses uh and to see that Community come out and let him know and his family know that we got his back and give him a big hug uh and to create this experience that that uh we saw today it's just the best part of the job well that wraps up our story about this wonderful make a wish day for Allan and his family uh as y Grieves your host thank you for watching and if you want to share and help out make a wish you can go to the URL that the CEO shared with us and of course anytime you have a story that we want us to share here at around the clock make sure you reach out thank you for watching our make a wish celebration for Alan

members of the board and attendance president Linda Chavez present vice president Andres kto pres clerk MIM fam pres member cordin ala present member Andrea Flor Shelton here members of administration interim superintendent Dr Alon pres okay we're gonna stand up to do the Pledge of Allegiance please pledge aliance to the black of the United States of America and to the for which it stands one nation under God indivisible with liy and justice for all um moving on to 102 um discussion and or action of the modifications of the agenda the board may change the order of the business including but not limited to an announcement that an agenda item will be considered out of order the consideration of an item has been withdrawn postponed rescheduled or removed from the consent calendar for separate discussion and possible action um Mr tripley can you thank you Mr triple is going to do the welman explanation to the audience thank you and just a reminder that we have translation services in person for the public who wish to use our services in Spanish thank you and also we have Quorum today okay Point 102 um 103 correct 10 yes there's a request uh for 102 that I have 102 before we move on what is the request um you had requested that I pull some items which items are those uh items 6.05 6.06 6.07 and 6.08 um there's a request to for those items to be pulled in to be brought back to next um august8 meeting in August thank you what numbers again 605 606 607 and 608 they're all dealing with the csba thank you Dr alasan for presentent May oh also this meeting is being recorded bothe for it thank you item 103 for item 103 is in English thank you can you do it in English of course you did so well let me find it item 103 welcome an explanation to audience any person may address the board on any item on the meeting agenda persons who wish to speak on an item on the agenda will have an opportunity to do so when the agenda item is introduced and presented during the meeting there is a limit of two minutes for each speaker the board has the right to limit total comment on any agenda item to to no more than 20 minutes persons who wish to speak to the board about any matter within the jurisdiction of the district but not on this agenda we'll have an opportunity to speak during item 2.01 on this agenda as stated below thank you madam president thank you um so moving on to 202 um' excuse me go ahead 2011 announcement and public comments regarding items to be discussed in close session government section 549 57.7 um also um on close session we we will be adjourned um and then the board will be going back into close session later um is there any public comment at this time for 2011 seeing that there's none we will resume to close session e e e yeah yeah yeah right okay what like uh we have Quorum um and we will uh re on 31 we will report of the action taken in close session um Mr roio we'll be back in two minutes in the meantime in the meantime um Madam president I would ask that we move item 6.09 you and the rest of colleagues are amendable to the item right after 3.01 uh what number was that six 6.09 okay you uh second um so I have a motion from uh BP kto and a second from binaa uh to move item 609 after 301 um actually um Miss Corina would you like to now say what you told me earlier on the uh family um I rather reclose it in his honor if that's okay okay that's fine that's fine okay um and so I'm going to for the sake of time uh just do 401 and then we go right back to um 301 uh go ahead since we need to wait for R anyways when you can do make the request now and then that way the actual sounds good I'll feel I'll definitely thank you highlight um I'd love to take some time to highlight uh the life of uh Nixon gones Guerero um he unfortunately passed a few weeks ago um he was a student at uh the first class I graduated from adante 2 um he was a first graduate part of the first graduating class last year um and in 2023 um and unfortunately we lost him um his Services were yesterday you know and I I can't imagine the pain of um both mother and father having to bury their son um I was able to be present and I know that our entire atanta 2 Community is mourning um you know our um I want to uh say thank you to the staff that were present the administration that was present there um and the community you know when we talk about Community it's in the good times and the not so good times and um you know it was beautiful to see the parents of the other students uh present um taking care of all the details that a funeral service you know unfortunately has where the parents just you know were not even able to stand up and so um you know our alamot community Mourns um the loss of Nixon um his friends and family MN him and um I wanted to take the time today to close in his honor um I know he loved soccer he was a part of Copita um and you know he was a very good friend uh to my daughter who started there there at atanta too um and so he was caring and loving and so I I I got to see that as well um and you know I know there's nothing that we can do to the parents to make it easier um but you know some sort of um in Spanish it's called alento you know um and our condolences on behalf of the Alamar Community to um his family and um yeah thank you board president for allowing to close in his honor today thank you seeing that um Mr roio is here Mr roio can you read out what happened in uh post session please close session item two Point uh 10 Public Employee appointment and employment on the board after motion by member f f second by vice president kto unanimously approv the appointment of Emanuel Manny Barbara as interim superintendent effective July 19th um and uh for a total of 32 uh Duty days um there are no further close session items to report thank you um and as I said before um we will be reconvening uh back into close session once we are done with the items and so moving on to um 401 409 excuse me oh yes sorry um we already have a motion in a second on 609 and so it is to approve the contract for interim superintendent Madam President we had a motion to a second to move to move the item to this after 3.01 it was to to move the item since we we didn't do it in in the previous opportunity oh so we still have to vote to move it yeah that's what you're saying because we have a motion in a second so um public comment anybody want to comment on that okay seeing that there's no public comment um do first we're going to um have a truste comment uh seeing no trusty comments uh we will be voting on 609 to to yes to after 3.

to move the motion after 3.01 all in favor of moving the motion 609 um so it is a unanimous vote for marivel please uh to move the motion excuse me to move the item 609 after the 301 okay so uh BP uh kto okay we have a motion to move approval we have a second to um move to approve the contract for the interim superintendent uh do I have any public comment uh seeing no Mr Rend Rees board president um I just want to uh make it clear that there are copies of the contract available for the public outside that the contract is for interim superintendent on a limited time basis uh the equivalent of 32 work days which more or less would come out to about uh September 9th um and the contract includes the terms of compensation which is a daily rate of $1,500 uh Mr barara will not be receiving and has declined um all uh employee benefits Health and Welfare benefits and again a copy is available on set trusty Chavez who was a second of this of 609 the seconder was uh trusty fam and the motion was by uh VPO okay thank you uh yeah so I I this this one I'm going to call each member okay for the vote um trusty fam I trusty Sheldon yes trusty ginaa hi uh trusty kto excuse me bpto I and myself uh Chavez um I so it's a unanimous unanimous vote uh approved moving on to 401 the public members who wish to address the board on matters not on the agenda request to address the board provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda if if the subject you wish to discuss is already on this agenda please provide your comment when that item is called during the meeting those who wish to speak on or within the jurisdiction of the the brown act prevents the board from discussing any item on this published agenda but the board May refer to staff for followup and formal written requests that are brought before the board at this time there is a limit of two minutes of each speaker the board has the right to limit total public comment on any agenda item to no more than 20 minutes written matters May be placed on a future meeting agenda uh so we're going to move on to 501 uh Teamsters do we have a representative from Teamsters here today uh seeing none we'll move on to 502 uh any representative from CA board president I have comments from Sharon Fontaine that she would like for me to read yes please okay thank you thank you Dr amasan sure um these are uh comments from Sharon fontine CA chapter president uh good evening inter room superintendent Dr Alazan board president Linda Chavez and members of the board I apologize for not being there tonight and fortunately life got in the way first I want to say congratulations and welcome to Mrs Sandra Garcia on her new position as assistant superintendent of instructional Services well deserved second I want to thank VP GTO for mentioning the impact the school consolidation and closure will have on the sea members and you are correct there is a timeline for issuing layoff notices with initial notices the deadline is March 15 2025 and final notices by May 15 2025 however we have enhanced language in our contract that states HR will notice Us by February 15 2025 of any anticipated layoffs as you know CSEA has a lengthy process regarding our layoff procedures we have many members that hold or have held various positions and we must look at all positions held when considering layoffs while we know the district absolutely must do the consolidations en closures there will be a definite impact on students parents community and employees we look forward to working with the district to lessen the impact as much as possible thank you Sharon Fontaine csca chapter president thank you Dr rasan uh moving on to 503 uh alen Rock Educators Association area I see her walking uh seeing that she's not here let's move on to uh 504 which is alrock administrators Association AA good evening Board of Trustees Dr Alazan arusd staff and the alrock community and my name is Alicia Meers Kelly and I am the principal of Sylvia Cassell elementary school and I'm also a member of ARA uh it's a privilege to be here tonight to represent the ARA Association site administrators we wanted to let you know are really busy grasping whatever nonwork days they have left um but they're also really excited because we'll all be back on campus next week when our admin assistants arrive we're finishing student schedules preparing our campuses and classrooms newsletters and welcome back activities um also our classified managers are preparing contracts purchase orders supporting facilities requests and doing all that extra work to support all the students and families and we wanted to also share that our district office is preparing a lot of PDs for our staff and our administrators as we come back for the end of July um we also wanted to share that on behalf of ARA um we recognize that we'll be working through some really challenging moments this year and we want you to know that we're in full support of the board and District officials and decisions that have to be made so we hope to be great Partners in the work thank you thank you um moving on to item 505 interim superintendent Dr amasan thank you President Chavez um I'd like to start off by um offering my condolences to the family of Nix and kones um I know this is a very difficult time also uh for our adante 2 um community and um we are here to support uh you all and our social and emotional learning department will be um will be offering their their support and services um to to our families and students who are needing that um during this difficult time so I definitely want to acknowledge acknowledge that um also Welcome to our new assistant superintendent of instruction uh SRA Garcia welcome was your first uh board meeting um really excited for you and and what will be coming uh from our academic uh services division this coming year a lot of exciting stuff I hear so um I also want to give a shout out to our Early Learning Center at Cesar Chavez happy first year anniversary um that is coming on July 21st so um really excited about that it's been a year how about that and um really excited and uh looking forward to that celebration I believe sometime in September sometime in September so more to come but happy uh first anniversary on July 21st um I also want to thank the uh state and federal department and our summer school site leads and teachers for another uh successful summer program I know it's still going but I know it's coming to a uh a conclusion I believe next week um is it next week and it's been very successful we've had a number of our um students attend so so thank you state and fedal um for for that and um I I I I have other I had other um thoughts uh to to share um but I really wanted to um just just wrap it up with with this message to the Board of Trustees um cabinet members district and site leaders uh bargaining unit leaders as well teacher staff and um all androck students families and Community Partners um as I prepare to close this brief chapter in my professional career as interim superintendent I find myself reflecting on the meaningful experiences um with you all and it has been an absolute privilege to serve this amazing community and I will continue to serve this amazing Community um with so much pride 25 years in counting of that Pride um and I'm filled with gratitude and hope looking ahead and um I want to extend my deep deepest thanks to each and every one of you um for your unwavering support dedication and commitment to our shared vision of providing the best education for all of our alumrock students and your passion for learning your resilience um in the face of difficulties and your boundless creativity inspire me every single day every day and I look forward to working with our new interim superintendent Manny Barbara um we're going to continue the great work that we've been doing under your leadership and I'm so excited to learn more from from from your background your expertise and that's what I'm really excited about as well and so please um to my alumrock colleagues and Community please join me in offering our next leader the same support and encouragement that you all have generously given to me for men um and as I return to my previous role um as director of student services I do so with a heart full of gratitude and optimism and thank you for allowing me to serve as your interim superintendent and for making my time in this role very rewarding and um very memorable I will never forget this and so um with my warmest regards and deepest appreciation I turn it back over to board president thank you Dr alasan um any trust uh truste uh comments is next uh 506 Board of Trustees um uh sure uh trustee Andreas laor Shelton and then uh Trustin mfam thank you uh board president um I have um I have two things I want to say and I'm going to start where we left off with Dr Amazon to say um your time as interim superintendent is exactly what I believed um we would um C Inu which was a calm um healing presence and one that kept the ores in the water and just moving forward um and so um your leadership your leadership with staff your leadership um on this governance team um was very was very um it was rewarding for me to to work with you during this short um but and tumultuous time right closing the budget um doing a lot of things in short order during um what I would say is always sort of the Pinnacle the end of the fiscal year the end of the school year and trying to prepare for the new school year so um much appreciated looking forward to your leadership your continued leadership in the district and um in the one wonderful place where you can make another big difference in the um student services um section so um thank you thank you so much and welcome um uh Mr Barbara um looking forward to heard amazing things about you kind of um heard about you from afar for the last 25 years um during my career and I'm just um very appreciative uh that you're stepping up and I'm going to fill in for the next other short period of time um and so the last thing I want to say is um I made the announcement publicly at the um but it was at the special study session two Saturdays ago so I just wanted to make it last last Saturday time is very strange these days um so I just wanted to make it very clear on the record at a regular board meeting that um while I was appointed in February of 2023 and I did intend and I made it known January of this last year that I intended to run um you know life happens and um I have a a day job um at the city of San Jose and I was notified at the end of June that I would be um promoted I saw a promotion um and so unfortunately I can't do both things um so I starting this Monday I will be the assistant director of the city of San Jose's Park Recreation and Neighborhood Services um I am allowed to fulfill my role through September 1st but on September 1st um there will be the official retirement of the existing assistant director and I will take full responsibility and that creates um conflicts of interest that um I I will have full Authority as um like the director um and signature power things that this board has talked about with the city of San Jose whether parks and recck whether it's the shepher and noala uh Sports field um whether it's the potential trail behind the new Workforce housing at Matson um there are several things I could kind of go on where during my previous job there could be a firewall and now there can no longer be a firewall and I will have authority over those things so I just wanted folks to know the why um and um and really so I will be officially off the board starting September 1st um I hope that in my 18 months here that I've made a difference that's my commitment as a community um as a community activist as a community member and I hope to continue to make a difference in this community in my um day job and in my um role as I will continue to be a resident um activist um and continue to care for the children of alumrock um our neighborhoods and um I just want to thank um The District staff who have been since I met you all 10 12 years ago and have worked with you the professionalism the expertise the um absolute passion that you all bring um I like to call it you have the smarts and the Heart right you just bring it all and um whether it's my limited ability to visit schools and I loved our tours of Summer Schools and um I've I've just um I I do wish people understood how absolutely um fantastic this school district is whether the being blown away at the Russo mcy you know Earth Day uh Earth night event you know there's just all sorts of things going on that are phenomenal and um I will continue to be a big Champion for this District um uh as as I move forward and I hope to continue to partner with you all um whether it's Youth Intervention and the Youth Empowerment Alliance or the Children and Youth master plan again it kind of goes on and on in the ways that I hope to stay connected um with you all um and I just do want to say to the community that I you may see me sitting over on on that side of um the house but I will remain engaged I will remain um a a watchdog I will remain um very interested in how um this board moves forward um in the coming year and and years to come change is inevitable and boy we're just feeling a lot of it right now so I know that's a little bit hard um to kind of take in but I I am excited and I hope that um the timing works for the election and that there's a very robust group of folks that can fill this seat and that the community um has their choice um to fill this seat so I do want to thank this board for um these 18 months of allowing me to be a part of um this District's um decisions um while it hasn't been easy I hope we've um created a space that um we say our truths and um there's dignity and respect in how uh we work we work through them um and continue to put um the the solvency of this district and the needs of our um students and the long-term health of this District at the Forefront so I I wish you all the best and you're stuck with me for another six weeks or so but um I hope that again I can continue to be a partner with you all and I wish you the best as a governance team thank you thank you trusty fam I well first of all I want to offer my condolences to Mi and konis uh what is it he just graduated last year so you know it's kind of scare scary in a way that you know uh his that my you know I was bored president last year my signature was on his uh middle school diploma and it's kind of scary how you know uh life is fleeting and I want to express my my condolences to uh the family of Nixon on his uh unfor you know deeply sad passing uh to Dr alazon I want to thank you for your service as interim superintendent I you know this is a it's a very tough job in in a very tough district and uh years ago uh you know what is it I I was told that uh was it I I had thought that the superintendency of the E side Union High School District was the toughest job in E side s public education I was corrected very quickly by a man uh Ramon Dr Ramon Martinez who uh was a longtime director of grants for the East sign me corrected me very quickly that no it's the Alam Rock superintendency that's the toughest job in Eastside San Jose public education so uh you know I I thank you for your uh contributions to the role of interim superintendent and you know to help us close out the Academic Year and you know we wish you all the best as you uh you know transition back to student services I you know we you know that you you you know you've always been a solid in the area counseling and uh we you know we will you know uh look forward to many more contributions from you uh Dr alazon and a warm welcome to Mr Manny Barbara who uh I just said thank you so much for taking on the most challenging position in east side San Jose public education and uh I look forward to working with you uh as we get through perhaps uh I think you know the the most CH you know one of the most challenging periods uh of this district and you know certainly we'll be uh looking forward to hear you know uh hear from your expertise and your experience about how we how we cross uh how we Rod the boat in choppy Waters uh you know and I you know I want to also congratulate uh uh the caar Chavez Early Learning Center on its first anniversary uh you know uh you know I can't believe it's been a year yet and I look forward to seeing it you know seeing it continue to serve you know our zero to5 population uh and I almost want to forget welcome to Sandra Garcia this is your first first formal board meeting as assistant superintendent so welcome into the a warm welcome into the role of assistant superintendent of instructional services and uh you know I uh you know thank you for your long service and your continuing long service to Alum Rock we're going to me you know we certainly will be meing that uh just a quick thing quick note uh working with Eide trusty vonle we uh about uh uh you know the collaboration between the p enter our painter Vietnamese dual language immersion program and Franklin McKinley's windmill Springs Vietnamese dual language immersion program for our for uh the joint joint program at this year's upcoming Moon Festival on September the 14 um you know and other than that I just wanted to make a few uh observations uh you know uh I want to you know uh as a board member I want to acknowledge that yes there's I know that there's a lot of frustration in this community I feel that you know as Bill Clinton would say I feel the pain I feel your frustrations I want to reiterate to the community that you know uh I'm committed to meeting our parents where they are as we move through choppy Waters and I also want to you know emphasize the fact that you know I think that there is room for uh you know even though we are facing challenges to move in a positive direction and I wanted to reiterate that you know I've offered you know a plan for a a smarter smaller and ultimately more Humane uh consolidation plan you know I wanted to note that uh our enrollment has not changed from this month from the last month you know uh at the last at the June 27th board meeting our enrollment is 7582 and in this month's board book that en ran is still 7582 so I'm hopeful that you know with a you know with uh even though we are in enrollment decline we it looks like there's a slow you know there's a there's a plateau I there maybe I think that I'm hopeful that there's room you know uh it Narrows the deficit uh you know we you know that that allows us to hopefully save a few more schools but also uh you know to to get a clear timeline to work on you know eventually the leasing of of Consolidated School sit so that we have a a long-term long-term Revenue growth program so that we don't go back in two years uh with more Cuts so uh I'm committed as a board member to you know to that plan to our community for you know to ultimately save save schools save equ equipment that our district is not in a position to replace and hopefully keep it keep it in the community so that it continues to serve the needs of this community so uh thank you very much mam president um any other trustee uh truste corera thank you board president um and I wasn't prepared you know but I did my best earlier I finally got um the IG uh obituary from the family from the so I'm going to read that now um for Nixon gones Guero um so Nixon was always smiling despite anything which made those around him always cheer up he wanted to help others especially with mental health he had a kind heart made everyone laughed with his silly faces and poses that boy loved to eat his favorites were pizza and mo stop he loved playing soccer and hanging out with friends he took care of his sister and looked out for her in his promotion speech he said people said I couldn't and I did he wanted to be someone in wife and he did just that he was an important person in all of our lives and he was a hero I also want to highlight um s said meno who was interviewed um by Fox News and uh you know who was a close to Nixon um and there was a lot of nice things he said but I wanted to highlight um the fact that he States Cesar Cesar says Nixon was very mature for his age his dream was to create his own business as soon as possible to help his family quote we both came from a poor family so we wanted to be the people that get us out of here and just be the success of our family that's all we would talk about said Mano said Cesar says Nixon saw problems that he couldn't ignore he wanted to help others with like substance abuse with substance abuse or mental health especially mental health he was always worried about others so I just want to remind us you know about the words of a 15-year-old um that unfortunately our Alma Community lost um and how can we take you know mixon's memories and all that we do um I want to again send um my condolences um to the family uh thank you board president for allowing us to close today in his memory um and uh hopefully our our our Administration can uh create a letter and and send it to him um thank you for that and I also want to um I mean this is such a mix of emotions right my heart's like uh so uh there's happiness as well um know just like life you know there's that cycle right so um with everything that you know turns um there's good and the bad um and we do our best as Leaders here so I want to congratulate and welcome SRA in her role um your first time here with us on the dice I'm excited um at a regular school board meeting and I look forward to the many more years we'll continue to work together um you know I started as a parent you know here in this community and you're my principal and now you know we're here I look forward to all the other things that will continue to work uh together on behalf of elen so welcome to this role um and for our community just want to remind you all we are still in the middle of our superintendent search um you know uh make sure to get the Highlights and we haven't had a chance to let us know as a board who and how you know you want our next uh superintendant to um you know what what is important to you make sure you get that get that to us um so as we continue our search we're able to take uh your feedback in consideration if anybody's interested I think July 3rd is the last day to submit your application um also we're also very actively and uh working hard in um this consolidation so we have a lot of um dates coming up to also uh for our community to let us know your feedback um you know we want to hear from you so um make to let us know in one of our meetings um we'll have several opportunities um coming up for that as well um trusty Flor Shelton I'm already missing you you're still here for six weeks but I'm like my heart's missing you but I'm so excited for you in your next um Journey part of your journey um here in our community so I know you're not going anywhere you won't be too far you'll be here but you won't be on the DI here so congratulations and I look forward to what the future holds also with you there in our community um I also want to thank all the staff students um you know all those in summer school activities some summer school/ activities some are having fun and Mariachi and arts and all kinds of um you know amazing things that were happening at our school uh during the summer so thank you to everyone you know from the staff that were in charge of opening the doors to make sure our children had a place to you know come and um you know learn and and do uh amazing things um you know I know um I think it was the we wanted to make sure that they captured our Mariachi program and that people know the amazing things that are happening in our alar community so I want to thank all of our partners as well um and last but not least uh Dr Al son who would have thought you know when I was board president at the time and um had the conversation with you you accepted and um you know where we're at now I I I mean it seems like yesterday but yeah it seems like so much more long ago there was a lot a lot that you did um and you know it it was like it was a short time frame but everybody you know everything was crunched in so it's almost like you know it's been years I feel like um so thank you for your um dedication un waving you know um passion for our entire School District uh from you know the staff to our students um and you know anybody and everybody that just walks through our doors so uh yes congratulations on you know doing an amazing job um and I look forward to contining to work together you know I know you'll continue to do an amazing job and uh I also know that for you it doesn't matter what role you're in you'll continue to do that you know um uh type of of work and level of work so thank you and uh welcome Mr Barbara I look forward to working with you also heard many amazing things about you um and I now get to work alongside um to continue to push our district you know forward um and continue to highlight the amazing work that we're doing here so welcome thank you um Mr um VP president um I'd like to start off by extending my condolences to the Kona family on the loss of their son um as a parent of a middle schooler it's um you know one of the greatest fears that one must have one has that um you might U that child goes before before you and I I don't even want to try to understand what they're going through right now or pretend to understand so all I can say is my condolences to you um in these very very difficult times um dran thank you for your service uh to Alan Rock School District during these times so want to uh uh uh congratulate uh assistant superintendent uh for academic Services uh sand Garcia thank you for your service and for coming on board and so looking forward to working with you uh in the future um and um interim superintendent uh Barbara uh thank you for your willingness to come on on board uh I got I had the privilege to get to meet you when I worked for uh then council member uh council member Williams and um you're his jurisdiction overlap with o Grove got to see some of that great stuff that he did over there and so looking forward to uh seeing you support us during this transition period so thank you very much for that um with regard to the difficult situation we're going to to the public I appreciate uh and I it might sound dishonest because you you have a very active public that comes out and obviously he's very frustrated but the reality is that what would very difficult would be to have nobody here during those difficult times it would mean that nobody really cares and uh the unfortunate reality is that we are perceived to be that out here in is husin so to see people come out and express their concerns I think it's a a sign of a healthy democracy of individuals coming and engaging providing their inputs David Easton provides this this inputs and outputs model for for policy and out of that input comes out uh the outputs that is form of policies and so I I would encourage folks to come out to uh Express their perspective their ideas their thoughts so that the uh board can be informed and can uh uh take that into consideration when making decision on behalf of all the people alrock the assets of alam Rock are everyone's and so therefore we have to take uh and ensure that we're we're doing what's best for everyone in this district and so thank you to those who take time out of your out of your busy schedule to come out to engage I look forward to seeing more folks coming out and engaging and providing their perspectives so that the decisions that are ultimately made uh are done in an informed fashion with everybody's input um and so I I genuinely thank you for engaging in Civic life um the realities that we don't have enough of that in the United States it just seems to be kind of like out of fashion or people are too busy watching reality TV or other stuff and um we should have more people engaging here city council Board of Supervisors other other meetings and so um thank you all for engaging and um I completely understand it's a very difficult process I'm a as a parent in the district myself you know it impacts me as well the decisions we make and so it's not being done in a vacuum we understand the the pain and the frustrations out there and so just encouraging everyone to continue to stay engaged to participate and to make your voice heard thank you um my condolences to the family of Nixon Kon Guerero it seems as though you raised an amazing healthy wonderful good and faithful son I'm sorry for your loss and um I would like to thank uh the C Chavez Community for the time from our 05 and I'm sure you guys are having so much fun with those little babies and happy anniversary and um I wanted to thank Dr almasan and um I don't want to get all sappy because I already told you yesterday but thank you for stepping up and when it was needed we appreciate you and like I said um nobody really fully understands everything that you've done and sacrificed for this District but 25 years is a lot and I want to thank and welcome Sandra Garcia who was also put in so many years in here and um 30 years is also uh you've done wonderful work and um I welcome you to the new role of the academic student services and I know you're going to do really great job there thank you and um Mr Manny Barbara you come so highly recommended and I've never seen such an impressive resume but um I look forward to working with you thank you for step Up For alumrock Students thank you and um moving on to 601 uh this item uh is approved deferral of The Proposal deadline of the old Maxa Youth Center uh do I uh have any first I'm G to take public comment um is there any public comment for item seeing none uh I'm going to ask for the trustees comment but first I will ask for a motion uh does anybody want to give me a motion can I just speak to the item for I'll make a motion yeah we I'll make a motion you get a motion can I get a second oh second okay uh the motion was from uh uh trustee um Andrea and the uh second was from VP uh Kino and the um you now have the floor thank you thank you president um I um thank you for the second vice president kto um uh I'm not on the uh Workforce housing committee or what do we call it the housing committee now um and so haven't been privy to the the full conversations around the old moxa Youth Center um but I have had um my own discussions um just sort of with the community and trying to understand where we're at um in terms of um the propos proposal deadline which we stated I don't know when we stated it but it would it was um slated for August 8th um our regular board meeting I believe in August um and given information in terms of um meeting some more time um I brought this forward to um and as you see it says to a date to be determined um because I wanted to just have a discussion here on whether the administration um should bring back a timeline for a process with the recommended new final date so that it's clear to everybody um or to you know ask Administration or the the committee members um here as to when they think a new um date would be proper and then I also just wanted to make sure folks know that you know this isn't in perpetuity or anything we want to set a new date um and also wanted to make sure that it doesn't conflict with um the housing projects as they stand so again just wanted to bring back for discussion push the date out and then open to um the um board's input on whether a new date should be set or if the administration should come back thank you uh um vice president GTO so uh thank you for the item I was initially hesitant about us moving forward and adjusting the date without having um any sort of interest from the public because I didn't want to seem like or project that Alan rocks out there just kind of changing dates however after conversations with some of the uh um folks who've been engaging uh and have um been been to site visits um and did mention hey if there's interest um then folks need to reach out and express that because I don't I I said as one individual I don't believe that alrock needs to go out there and we've done our part now we need to hear from folks if there's real interest then you need to ask for an extension and so we did receive a uh a request for a six-month extension from one of the key leaders that's been uh mobilizing and bringing people together so I think that an individual has credibility uh and so it's for that reason I'll be supportive of of actually right here if you'd be willing to to Grant the six-month extension y as opposed to sending it off to staff since we've asked we've received a request I think it just makes sense to honor since they're out there hustling and looking for absolutely so I'd amend my emot um motion to uh defer the deadline for proposals until February January month help me oh we're in July sorry December so January January would be January 2025 at the first uh meeting okay okay and then I would just like to um also hear administration's input just to to clarify that it also doesn't impact um the housing project at some point Y wait wait so so you before you give the answer um usually what we do is we meet in the 3 of January because a lot of people go on vacation so I'm actually going to put a stop date of January 16 2025 and so if you'd like to address that Mr CA thank you uh Madam b um this is to address trusty FL Shelton's question in terms of the impact the workforce housing yes the answer is no it shouldn't thank you okay and now okay I and I think my questions answered in order to support this yeah okay so um to make it easier for the executive secretary to uh because she's not in the room and so I'm going to start asking everybody uh by name to V on it okay so we already have a first and second there was no public comment we already did the trustees comment so we were we'll now be voting on 601 uh trusty fam how I okay trusty um Sheldon yes uh trusty Cora hi uh vice president kto Hi and uh Chavez I it's unanimous 5 Z and so let's move on to 602 approve resolution president I I'd like to make the motion okay motion to approve item 6.02 uh approve resolution number 4-42 improving board community relations uh you know and uh you know uh I wait for a second I need a second anybody want a second second by um vice president uh Gino um do do we have any public comment on item 602 uh seeing none do we have any further truste comments you know so I didn't see whose hand went up first who who hand uh okay um trusty minf fam can you please go first okay yes explain uh you know uh now I bring this item to the board uh you know in response to you know some very valid uh concerns from parents from Saturday that you know uh you know uh trustees don't all you know trustees should be more engaged with the community right and I want to you know I try to do my part and you know I understand that as a part-time body uh we all you know we have day jobs and sometimes that limits uh you know that limits our capacity and also it also means that in order to you know to do job to get out there to the public uh you know it it's you know it would help that the board get members of the board have uh access to the district you know have uh you know received the uh District calendar and also reive earlier notice for uh District sponsored um public events and School site sponsored uh public event so it's in that spirit that I um bring this item for the board's consideration to direct you know the administration just you know very simple items uh provide provide the bo members of the board with the district calendar and also to uh you know with guidelines to uh provide board members three months notice for district sponsored uh public events and two months notice for School site sponsored public events so that uh you know members of the board have an opportunity to promote the district and to meet our constituents where they are thank you uh trusty uh Flor Shel thank you um first I just want to thank Dr almazon for most it felt like one of your very first actions was to Institute um a document that we received every Friday that populated the events as known to the district office um to keep us as um up to as possible so I really appreciate that because I think it made a a big difference when school um you know in those April May June months when there's just a lot going on and a lot to keep track of so I appreciated that um I'd like to ask the maker and second or if um because I believe the three month and TW month time frames um I understand I totally understand why you're putting um that out there I'm I'm just wondering um if something along the lines of provide as soon as possible or as soon as um you know within a week of of the district being noticed because I'm not sure if if you know if School sites are planning that far ahead or you know I just not sure if the Cadence um is possible right so get the intent I'm just wondering if the specificity could be um broader so that it it's makes it for the administration to implement in a realistic way so again just asking for something a little broader given the fact that some of some of these events you know it was kind of like I think probably two month two weeks um you know oh a council memb coming to read a book to a classroom or something in you know and those are the type of things that um you know we're not notified of right away I get what you're saying about district and School site so maybe thinking more broadly but again I'm just looking for maybe a little less specificity to help the administration just to clarify you know Madam president you know when I met for example uh the district stowing be for example that's sort of like a statutory District event and you know earlier in February uh I mean I we you know I I I remember getting less than a week's notice about uh The District spelling be so when it when it means Public District sponsored public events I was thinking s you know the spelling be right or the uh parent University graduation you know the eighth grade graduations back to District night right now you know if it were a appearance by a council member you know reading to children at a school you know I guess you know that's not so much a district sponsored public event right so I was thinking in the frame of okay the district's playing this big event we're going to invite members of the public to come to this big celebration that was sort of what I was meaning with public events it wasn't sort of that the impromptu to uh you know say the two weeks notice from the council member's office right but I'd be happy to uh you know uh amend amend you know uh you know I'd be amable to an amendment to say uh and as soon you know for appearances by public officials as soon as possible type of deal right okay so uh so will the seconder of that motion agree to uh amending it to end as soon as possible yeah for for appearances by public officials for appearances by public officials did you get all that um uh marel yes thank you anything else anything else I I see trusty yes that's why I'm asking you no okay now trusty ER oh and then uh Dr alasan thank you um and trusty FL florel you brought up exactly what I was thinking because I took myself back to being a PTA parent and sometimes we would organize events for the week after or you know within the month and so um I did see you know that time frame and then I saw the two months notice public events hosted by the individual School sites so um I was going to also request and I think we were almost there but we kind of with this kind of public official line um I was like a darn it I I was going to be good and like not say anything I was like they got it but for me would I mean you know like maybe whenever possible um or something like that just in general um because there might be some times where they're not able to not us three months or two months ahead um so I mean I you know I think we get the the um purpose of this you know we we want to know as soon as possible but I would hate for somebody and not necessarily us but in the future to say it says two months here you know why didn't you um so I think that like whenever possible just in general would help okay so I'm actually going to make a comment before Dr Alan and then Dr alasan and then vice president kto um I'm going to ask you to amend the motion again uh one of the reasons why is because in August um there's a night out at Linda Vista and so um I just found out about it a week ago because my husband went to one of the churches over there they had a dump site thing and so they were handing these out so this is going to take place on at the Linda Vista school and it's at the alen Rock one of the sites of alen rock so I would also like it to include as well as like the baseball uh for the alen rock Little League we've we've never been uh given notice when it starts when it ends so any and to include any event happening on an alen Mo School site um and I'm willing to amend my motion okay well the seconder are you willing to amend that motion as well okay so the uh uh thank you uh so now Dr alasan yeah thank you uh Trustees for um your comments on this particular uh resolution and um you know being being in my past life as a site administrator there's a lot of um events that happen that are the traditional events the customary events like you know back to school night right and um and and you know I think about m in their gingerbread you know uh bread night in uh making night uh in in December which are all customary and those are the things that we can plan for but I would like to just have just a little bit of latitude and flexibility for our school sites because there are events that it is Major to to the school site but it may come as you know as as short as two weeks three weeks because it might come from an idea from a PTA uh member for example or a student that may see some value in you know bringing you know uh Community together like our ASB you know that that have these great ideas so um so not only just public officials but also just you know the creativity and you know the the the things that make that culture and climate at these unique sites that we have you know um celebrate celebrate um certain things that are important to them so it may not fall into that two-month notice public event so I'm just also um asking for a little bit of flexibility and latitude for for stuff like that okay um vice president G I'd like to thank my colleague for bringing forward the resolution um we've had it in the past over the time that I've been on the board practices of getting a calendar and then somehow they just kind of stopped happening because something happened and so I I think it's important to have some sort of a master calendar that um we're able to put in the regular stuff that everybody knows is going to happen on a certain date and then start plugging in those other things I I would not expect uh anybody to go out there hold somebody say well you didn't put it on there but it didn't even happen you know or nobody was notified until a week prior that's a case or if it was kind of a a thing that just popped up then it's expected that we wouldn't get until it it happened I guess until it was planned so um I I'm supportive I think that folks um if there's the possibility of clarifying but just uh at least in my my thought is that it's a master calendar that things are being plugged in as it's going along as as it's it's being built out and that um the board would have access to it to be able to see and plan out what it is that we can go to and what um what you know just in case we have opportunity or we have conflicts so that those are my thoughts on the on the policy I'm assuming that those were your those were my colleagues thoughts when you were developing this that um it was going to be used as a punitive uh type of a thing but rather this thing that allows us all to plan out our schedules and be more present in um the various activities that are taking place throughout the district okay thank you for everybody's comment so uh everybody had a chance to speak and so now we're going to vote um trusty fam how do you vote wait a minute I did see Andre were you gonna speak you had your hand up I I appreciate that thank you um I I am realizing the mindfulness of the budget that we just approved and thinking about just wanting to State on the record how lean this Administration and how lean our school sites are in terms of being able to communicate we've had difficult conversations about being unable to fill um Communications roles or or refill them after we had them and um just trying to understand sort of behind the scenes like organizing this and coordinating this and communicating all this that that's a job right that's a job and I'm not sure if we have um what we've done in terms of trying not to affect you know the school sites what do you do you we cut budgetarily the Strategic support right the infrastructure and the ability for fiscal and admin and all these folks to do um all the things we want right we want all the things and so I just want us to be mindful and that's why I think broadly again I I appreciate the spirit and the intent and it's also just a matter of what's reasonable for a district this lean to hit these types of marks so again I think at the end of the day I will support it but I think this Administration and each School site should be granted Grace um and I think everyone you know will understand that hopefully thank you for saying that truste Sheldon um you're right what's reasonable and and nobody's going to be a stick I I trust that we're not going to be you know micromanaging the calendar any of us so within reason uh it would be great if it could be done thank you um go ahead um let my expectation is that somebody has to have a calendar to look out the and what's taking place throughout the district to and if if if that calendar can be shared with the board um that way we all know what's going on and we can attend demands and things of that sort not asking for anybody at least in my I was not expecting that this resolution is gonna lead to having to hire an entire position to just fill this this this this thing I was assuming that we can take we can use somebody's calendar who's already getting a broad view of what's going on in the district and then we can use that to to uh the benefit of the so the board can be more present um at various public events that are accessible to everyone that was that was uh thank you for adding that as well uh so we're gonna vote now trusty fam how do you vote I uh trusty Sheldon yes uh trusty Corina I uh vice president quto Hi and I vote I so um it is approved unanimously 0 is the vote uh moving on to 603 direct step have to provide a cost for the preparation of the resolution number 7023 24 and may uh you speak on that uh minan because you were the one who brought it to us so uh you know Madam president I'll just say uh you know as someone who served on the bond committee right and I you know I want to make clear that this is you know uh the resolution number 70- 2324 k sort of as a surp you know I I you know uh usually in my experience having served on the bond committee uh uh such measures usually you know come with uh you know at least two three months discussion given that uh you know B Bond resolutions have a higher passage threshold and does require going to an election and so uh uh you know uh in in this time of uh what is it leaner budgets uh you know uh I you know I you know I I ask that the board you know uh my colleagues consider you know uh directing staff to provide to the board of cost for the pre preparation of the resolution because uh you know some you know I believe that some you know uh we need to be transparent about the the cost of preparing something that you know uh that I that I I I see in my experience uh in bond oversight is uh you know relatively rushed and uh you know and so uh uh a resolution that had uh small chance of Passage and in uh you know and place fairly quickly on the last regular board meeting agenda you know it it it does it does set off some alarm Bells some red flag so I think that you know for you know in the interest of public transparency uh you know uh I you know I would respectfully ask my colleagues to uh ask uh Administration to provide the cost of the preparation for that resolution motion yeah I motioned is that a can I get a second okay so there's a first and a second um any more comments not for okay trusta uh am I prepping for this my understanding is that that's what the um Administration was going to come and do today is that correct uh no this was I I I think I remember you asking when we passed it you asked the administration to come back and um provide a cost something I don't recall I did ask I after the meeting uh you know in public I did send an email to Dr alazon and uh okay so maybe CH you know and at this time you know uh I I thought that it you know uh for the Ben e e e

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