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with our regular meeting following the hearing would anybody like to make a motion what he said I'll make a motion thank Lisa second I'll second thank you all in favor I any oppos motion carries all right next one's a big one so we're going to our approval for phase one bid package for the high school Expansion Project yes and this what what happened was phase one uh Peter sent out the bids for all of the different subcontractors uh the bids were opened and we are um reviewing them or I should say Petra has been reviewing them and uh we recommend that we move forward on the phase one B bids as presented I see was Ben here Ben is here there you are anything you want to so it's Killy po I'm sorry I seing she was hiding behind the thing you go all right and you guys want to uh say anything before we get into this or uh I think we had a we had a successful bid event uh I think we had a good turnout there was multiple contractors and all the bid packages that we solicited so that uh means the market at large is interested in your guys' projects we have two more phases to go um and based on where we budgeted phase one we're sitting in good shape for phases two and three so I think there's a lot of opportunity to continue to improve the facilities and working with the team Adam and Greg and the other building committee members it's been a very collaborative effort so we appreciate um your guys' interest and uh I think we're having a successful project okay anyone to add no perfect and Ben being modest his team has worked tirelessly on this project the solicitation was was very well done our response was overwhelming and we got a lot of competitive bid so really kept our prices down so and then it's not as easy as seems once you get get the bids and we got to go through and make sure everybody is up to this SN on the scope and they understand exactly what they're bidding on and so we're kind of wrestling with with some of those issues as well but uh it's it was well done and and great prep work to uh to make sure our end result is what it was so I think everything said and done is coming in under what we budgeted and expected so that's a that's a big win for the district so thank you all for your hard work um all right you want to with that I'll I'll make a motion so I move that the board award the phase one bid package including General trades concrete masonry structural steel Roofing and Sheet Metal aluminum storefronts drywall and paint fire suppression Plumbing HVAC and electrical as recommended from peeker construction for a total cost of 22,43 of, 453 and that the resulting phase one contracts for each subcontractor be assigned by the aard immediately upon this award pecker construction company pursuant to their a133 agreement between owner and construction manager as a Constructor with the district perfect we have a motion on the table normally have discussion before make a motion but uh we we had our discussion any other discussion I said yes we did have a discussion but it was all so anybody else need any questions or a lot of money a lot of stuff going into it just want make sure everything's come so okay perfect we have a motion on the floor to we he a second second C roll call please Adam Hunkin yes Greg Meyer yes Lisa Schumacher yes Tyson search yes all right motion carries unanimously thank you all very much congratulations guys well done I guess for a point of clarification for those watching so we approved the phase one before but the methodology we're using anytime we're then actually spending the money we have to come back and do this again to authorize the the expenditure if you will so that's more of what this is so if people are wondering why we approved phase one in a previous board meeting and now we're approving phase one it's we're we're approving the expenditure for different trades within phase one so we have to do this to stay up to Snuff on the policy side of things so exactly it's not multiple phase ones it's steps Within perfect thank you all right that concludes our items for Action in our regular session we'll move on to our discussion items and facility study we just kind of hit on it so kind of hit on it I will say um the presentation that we did at the open house we will I will be doing in September at the chamber meeting that they have their monthly lunch um and when we get phase two more detailed and get some conceptual renderings of that for the gymnasium we will have another open house once those bids come in and we can show the community more specifics on that um do you have anything else to say about phase about the facility study NOP you can see dirt work is going and I think uh today we started a ramp to the Press Box so that's going to be a huge plus so doing a great job kind of yeah it is exactly we like those all right anything else s please RSE going on to individual board member comments anybody have anything they'd like to say this evening I just wanted to Echo the comments to Becker with the bidding process so I've done that a lot through my years um it was a sealed bidding process but as been stated we had multiple multiple bids in every single trade uh which is always very encouraging and refreshing and and also helps with the competitive pricing so we were able to come in at a price that's you know below what we expected so um wanted to again thank Peter for doing such a good job with all the prep work because you don't have a good bit of in if you didn't do a whole lot of work in advance of it so um you know and I think yeah when we walked into the cafeteria where we did the the uh opening of the bids and there were people at pretty much every single table in the cafeteria that's a that's a really impressive turnout for a bid event so thank you anyone else pres Rogers I don't have anything this evening further um we do have an executive session for a purpose appointment appointment yes sir yeah gotcha all right y we have do have an executive session this evening for the purpose of appointment employment compensation discipline performance or dismissal of a specific employee of the public body or legal council for the public body including hearing testimony on the complaint lodged against an employee of the public body or against legal counsel for the public body to determine its ability pursuant to Il 5 ilcs 120 2c1 that would a be like to make a motion to enter into or adjourn into executive session I'll make the motion thank you Adam second I'll second Thank you Lisa roll call please hkin yes Craig Meer yes pleasa shoeer yes Tyson search yes all right we're go to Executive session now so the public does have to leave us we do have one very very important item as a result of our executive session so if you all want to come back and hear that you're more than welcome to so e e e all right we're back into Open Session thank you all for rejoining us we only have one action item as a result of our executive session and that is to employ a CMS assistant principal would I be like to make any motions I'll make the motion I'll second right all in favor I oh I'm sorry call you roll call I just try to get Adam hkin yes Lisa schacher yes Greg Meer yes Tyson search yes and I guess let me amend the motion that we uh hire Courtney Miller as our assistant principal thank you welcome Bo Courtney thank you welcome she's going to be a great Edition to the district and I think she'll fit very very well so we're thrill to death to have her so welcome thank you app it I'm happy to be here awesome all right Miller squared is that what they're going to call you m Mrs Miller Square dress up as we're the Miller for Halloween perfect you just have to do two spelling this will be interesting all right perfect well that concludes our meeting would anybody like to make a motion to adjourn I'll make the motion thank you Leisa second all right now all in favor all right perfect that concludes our meeting time is 7:45 p.m.

to 900 p.m. and it will be kind of the final draft interim draft I'm calling because she said it's iterative of the vision and the goal themes and we are going to start working on goals so I believe I read the email today after that meeting that will be published for the public to start commenting and it's a short window I believe it's only a couple weeks of public comment but we want to get people hopefully make sure they know about it so they can comment thank you Kate anything relative to design review or sustainability or CPC Peter uh I can't no I I don't really have anything on that uh we sustainability was been has been meeting uh I think they met uh Samantha um has been really busy uh doing some green some some great stuff I know our sustainability coordinator in the suil committee met with energized ason that was looking at a pretty good solar uh uh Community solar project so that was pretty exciting stuff um coming through uh indor from our sustainability kind of Department other than that CPA I have no idea Metro West Regional collabtive they're taking the summer off and I think you've heard enough about MBTA communities okay any reports on planning topics uh no we're still working through all the processes um the biggest item that we continue to kind of follow up on is the economic impact tool um obviously we're still working with Framingham State Merc uh Metro West re uh Metro West um uh Environ economic research center um as a continue on obviously um in those conversations about making a tool not just for asham but for other communities within the region uh which is obviously exciting I think at the after the last meeting I did follow up with plenty board members and I did send out the Merc um Regional report which is actually which was great which is full of great information um which I hope everyone was able to review and take a look at they do some great uh great work over at Framingham State the Rams I started taking a peek at it and I was going to do like a short summary for the board in case other people don't have time to read it um I can try to do that for next time any planning office updates uh nothing to in particular I think the biggest thing is MBTA stuff is just you know Fast and Furious and we're really starting to we want to get this thing kind of moving and um you know and on the right track and and you know that has been a big thing last Thursday I did go to the mass uh lawyers Mass Municipal Lawyers Association meeting I in Sturbridge and I did kind of uh kind of review obviously it was a good dust up on the MBTA what they're looking for uh I can tell you right now all I think it was 47 communities um at the at the Town level cities and towns that passed zoning um at the previous uh Springtown meetings they they're waiting their um approval of their zoning from the Attorney General's office so as as Kate mentioned earlier the wheels of local government do move slow and so obviously I think we just need to be in a position to get ready for the fall and and have something that is uh suitable but obviously um I feel we have a good plan we have a good bylaw and we'll be able to obtain that goal and then we're going to talk about our upcoming meetings for August 22nd is there anyone who cannot make it just so we can get a sense of who's going to be here here that's our next meeting I think that's going to be a full board great hopefully uh we're going to reor I think we're going to reorganize organization on that agenda uh this the first time we've been able to meet a full board in a long time great um I think um oh just a note um I think we have to uh Kathy Rooney applied to be um re activate uh re um she applied to a position on design Review Committee we will hear her um application into our talent review her Talent review form um and then we will have the cell tower which will be the um the public hearing and so it sounds like a fairly light agenda maybe uh we can come back to the checklist if you're going to edit it I think this should be a light agenda I think we can come back and uh finalize the checklist finalize it hopefully we'll have more information on this housing I think maybe we'll have we can have a 10-minute update on this I think within two minut I think within next two weeks a lot of information will continue to you know roll out every day something new coming over the wire uh regarding this this affordable housing act and maybe you can show us that main bylaw that you found yeah I I'll try to dig out the main LW I went to the this past fall I went to the Northern New England planning conference um and which which represents the the American planing Association of main Vermont in in New Hampshire um and uh and obviously Maine and all New England's just not Massachusetts it's all New England um you know cities and towns are facing Challen you know housing right we have the with the oldest housing stock in the nation um Massachusetts in Middle sex County alone have some of the most expensive housing uh in the country um so yeah it's a it's a it's a tall it's a tall task it's a tall hurdle and um it's going take a lot of different tools to kind of to to to correct or into or WR the ship and that leaves us with our minutes we're reviewing the June 27th 2024 minutes they should be in your binder I did not have any changes um line 10 two I think the parking space Dimension is not correct 9 by two what do you think it should be 9 by 20 9 by 20 all right there you go 9 by two is very small maybe maybe could fit my motorcycle it's a small motorcycle all right any other changes I'm out Marcelo any any changes is Marcel still there yeah I'm here no I do not I I do not have any changes okay okay can I have a motion on the minutes I'll make a motion to accept the June 27th 2024 minutes with the amendment on parking space there second a second and roll call vote Anna teski I I cath Jers I and unless there's anything further I will close the meeting of the ashin planning board at 9:12 p.m.

members of the board in attendance president president Linda Chavez pres vice president Andres Kinto pres clerk MF pres member cordin alera present member Andrea Flores Shelton here members of administration interim superintendent Manny Barbara pres so moving on to uh the Pledge of Allegiance can you all stand please IED Ali to the flag of theit stes America so moving on to 102 discussion and or modification of the agenda the board may change the order of business including but not limited to an announcement that an agenda item will be considered out of order that consideration of an item has been withdrawn postponed rescheduled or removed from the consent calendar for separate discussion and possible action um I go for it you sure trusty s yes I'd like to take out of order um and right after item number two I'd like to hear um after 2011 or or 20 2011 okay yeah 6.01 and then 4.01 thank you thank you madam president yes I would ask if it's okay with the maker of the suggestions if we can reverse that 4.01 and then 6.01 that way we can I know there's a lot of a lot of other folks here actually uh I asked her for the other one first for the playgrounds it seems it would go a lot faster before the presentation of alpha oh is that what you suggested 4.01 and then 6.01 yes no No No 61 oh got got I thought I heard it I thought I heard it on the opposite yes then four then back to three so do uh that's the motion do I have a second second okay uh all in favor raise your hand uh it's four to okay make it five it's unit vote that we're going to move those items thank you okay um public members who wish to address the board board not on the agenda requests to address the boards provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda if the subject you wish to discuss is already on the agenda please provide your comment when that item is called during the meeting those who wish to speak within the jurisdiction of the brown act prevents the board from discussing any item not on the published agenda but the board May refer to the staff for followup and formal written requests that are brought before the board at this time there is a limit of two minutes for each speaker the board has the right to limit the public comment of any agenda item to no more than 20 minutes written matters may be placed on a future agenda agenda excuse me what did you say Okay um Mr Tripoli can you please thank you Madame President um and we already just to let the the board know that we already informed the public that we have interpretation services in Spanish I've already made three announcements to provide headsets for those families or persons that need to listen in Spanish thank you very much I will make the um I'll read it out loud item number one3 for [Music] thank you oh just additionally um if you're going to have um members of the public um address the board in Spanish please notify the interpreters by raising your hand or pairing us up accordingly okay thank you Mr tripy um so we're gonna move on to item 601 um Madam president can I make a motion maybe that might limit any public comment sure I'll move approval a second uh do I have a second what are we doing uh 601 he's Mo making a motion to approve 601 do I have a second I have I have a second by uh truste Sheldon are your question I have a question I know that I think we had said um item 601 after 2011 no wrong okay moving on to um we're voting on 601 right now this is what the motion is for 601 right so my understanding of what I voted on earlier was that we were and I'm okay with it I just want to make sure that I'm understanding correctly yeah that we were going to do item 601 after 2011 wrong we're doing 601 right now that's why I called out 601 that's what we voted on earlier that's not what I remember voting on that's okay if you don't remember but we're going to uh do the vote all in favor of approving 601 we have to public comment I'm sorry do we have any public comment on this item going once twice okay no public comment do we have any trustee comment go no trusty comment okay so we are now going to vote on this item 601 all um uh vote for approval of 601 raise your hands please so it's for uh for approval um truste Corina rera vice president Quintero um truste Flor Shelton um board president Linda Chavez all vote in favor marel did you get that yes thank you and so uh all opposed no opposed um obain one abstention from truste Fam thank you motion passes moving on to 401 Madam president yes similar there's a lot of children a lot of families in the past rather than uh keep people people here keep the people here for an extended period of time uh if you're willing to accept the motion I'm willing to make it I accept the motion I move approval of item 4.01 okay have a second second from uh M it's just a public hearing so there's no action to you're right okay so uh EXC trust Flor Shelton after Mr this is just a public hearing and um the process is being conducted and then we'll bring that back to us in action item pardon we'll bring a process there's there the mandatory process that has to takeway got it uh trusty floor my only question was when is that anticipated to come back the action item thank yeah when is it there's a what is it like 30 it's like within 30 days Co what is the yesel on that after today's uh public hearing um there's a deadline of uh September 29th um the can extend it by additional 30 days um but uh by September 29th the the board must take action do we anticipate it coming back to the Reg board meeting in September yes we do and we don't anticipate any thank you anything so does the board still want to hear the public hearing okay absolutely Madam president yes but obviously from the comments that have been made and the support that has been shown uh inadvertently by not by not paying attention to the fact that it doesn't require action yes um I would assume that the folks who are out here would recognize that there is support yes and there's no need to have a three-hour long public and that the kids should go back home probably um uh Dr Manny I think board member you okay I think sorry I didn't see you no it's okay um I I understand there's a presentation and I think they're my understanding is they're also respecting the 20 minutes so I don't foresee anything but um you know I welcome any comments from the public yeah um M planning is would just like to make a presentation uh yes Miss sherah I understand trusty Cano's uh concerns here and I'm in agreement with you we could keep our comments very quick to 10 minutes and even probably less than that if that's helpful because I do think trusty cantero has a great Point here um would love the opportunity because I know our staff has prepped and uh they have some wonderful things to share about alphab Blanca Alvarado if that is okay sure let's he it we will keep it very fast thank you so maybe our staff who has prepared comments can I ask that you do stand up and our families also who have prepared comments we have one minute comments uh because I know you have a tight agenda and you have very important things in business to discuss so we' want to be respectful of your time thank you good evening superintendent Barbara President Chavez trustees and alen Rock Community my name is Kelsey wil and I am the Drama teacher at Alpha Blanca Alvarado at brona our students are inspired by opportunities that they won't find anywhere else last year our drama club had the honor of meeting and working with Blanca Alvarado to tell her story on stage in a student written play which we performed at the Mexican heritage cless and students bravely stepped onto the stage and transformed their nervous excitement into true empowerment Miss alado's greatest focus in her political career was to forge opportunities for our children and when writing this way about her our students were able to create new forms of expression as they explored the themes of overcoming inequity protecting nature and Community activism stepping into their own power in tribute to hers at our school students with no prior experience can become play rights actors designers and technicians learned from our namesake Blanca Alvarado that when you really believe in something it's up to you to make it happen thank you I can always translate if needed is good evening superintendent um President Chavez trustees and alound Community my name name Isabel Gutierrez and I'm currently serving as a lead Ed specialist for Alpha Bronco Alvarado I joined this team in 2018 as a special education for a professional and transition into a teaching position in 2020 over the past seven years I've had the privilege of working with students whose needs have not only tested my skills but also strengthened our Collective efforts one student's Journey stands out profoundly he arrived at Blanka with significant reading challenges and undiagnosed medical condition the entire branka team United and crafted a comprehensive plan to support his academic growth as well as his medical needs his plan was meticulously adapted to address his current needs while ensuring that he felt autonomous respected and cared for this experience underscores his strength and commitment to our community the idea that we're not just educating students but an integral part of their lives I will always remember the reassurance in the mother's voice when she told me she felt comfortable leaving her son in our care I would cherish the moment with this student share with me when he learned to advocate for himself through his I feeling empowered for his future this is the work we do every day Al for bado and I urge you to support the renewal so we can continue doing this work for many years to come thank you so much thank you also for the record I'm um making a note that the public hearing started at 5:37 pm.

three our closed session report by Clerk of the board Jessica Guerrero thank you 4.1 no report of action taken regarding public employee performance evaluation superintendent 4.2 the Board of Trustees unanimously approved the settlement agreement with student by providing additional reimbursements related to the settlement in oah case number 2021 85 4.3 no reportable action taken regarding existing litigation 4.4 no reportable action taken regarding anticipated litigation 4.5 no report action taken regarding negotiations 4.6 the Board of Trustees unanimously voted to make the following appointments effective August 9th 2024 Allison Conrad program administrator w we can appla Lina program administrator 1 4.7 the Board of Trustees unanimously voted to make the following appointment effective August 9th 2024 Joanna Peters assistant principal Anaheim High School congratulations and that concludes the close session report thank you Joanna Peters would you care to come up to the podium and introduce yourself and say a few words [Music] Bravo good evening Board of Trustees executive cabinet and superintendent matsuda I just want to start by saying that history lives at Anaheim high school and with that Spirit that's how I plan to serve in this new role and i' would also like to take the time to just reaffirm the promise that I made to you two years ago when I was appointed as a junior high assistant principal on that day I said that I would love and serve this community to the best of my capacity today I'd like to reaffirm that for you and say that I will do that as well at Anaheim high school and lastly I would like to thank everyone who has supported and had a lot of faith in me along the way it has really meant a lot to me all the mentorship and everything that I have received in order to be here today thank you everyone here supporting Jo Joanna can you please stand I know there's Anaheim contingent that means you Bravo thank you all righty okay all right uh I just would like to welcome everyone here uh we uh do have some distinguished guests that we'd like to um also recognize Jeff Morganstern AA president is here Heather hutner president of csca is here I uh we thought we might have spot uh spotted uh Lacy Munger and Britney oh there she is uh Britney for a apga co-presidents yes Jennifer sesai alter president Jackie Rodarte Trustee of North Orange Community College District Laura Allen is our uh secondary PTA president and also uh Henry H dean of Cyprus vice president soron College there you go my apologies vice president of pton college welcome all right and we're going to move on to some recognitions all right so it gives me a great honor to bring up uh I think coach Williams are you here I know there's a lot of people out there all right coach Williams there you right in front of me so come on up coach Williams had the privilege and honor of coaching our division 7 I believe CIF champions for baseball last spring [Applause] so coach I don't know if you want to be able to introduce your players then we'll take have you guys take a picture with the board in honor of your fantastic accomplishment you can talk a little about the season I would like to talk mostly about the season um two years prior um starting five freshman we started the season 08 and one so it took 20 games for us to get our first win um we started freshman at catcher second base Short Stop Third Base uh and center field that year and uh it was a long year for us um we only won one non-league game uh we were fortunate enough to make the playoffs that year um the following year uh started four sophomores and two freshman and um made the playoffs once again uh we bowed out two years ago to Tustin who was a semi-finalist in the first round last year we lost to Division champion cak and uh I'm really proud of the board boys for sticking uh with it uh enduring a lot of adversity I think they grew up a lot uh as individuals and um we I think returned enough um players with Varsity experience to have a successful year um I don't think we played our best ball until the end of the season in the playoffs but uh we got really hot at the right time and um you know it was a real team effort um I don't you'll believe anybody like stood out individually but the contribution across um from everybody um you know allowed us to be successful um we LED every game in the playoffs from start to finish until the finals um we got down one run in the bottom half of the inning we took the lead 2-1 in the top of the seventh we gave up um three runs we were down 4-2 and then scored three runs in the bottom of the seventh to win and [Music] woo yeah so it was uh you know an amazing season for us and I'm really proud of the effort uh that the boys put in and the growth that they showed and their willingness to battle through adversity so um yeah guys goad and go up front and receive a round of applause all right [Music] would you put your chair in Dave come on up coach uh Clifton you're the boss you here all right so we want to get everybody's name so I'm going to point to you and Shout out your name okay is that all right all right go ahead first and last all [Applause] right I'll ask him as soon as he can oneach so she cance are they Juniors this year or seniors seniors we have one more athletic team that we want to recognize [Music] swiers so we have the swim relating to for sure [Music] okay thanks guys congratulations did I hear a repeat lot of things went our way so blessed one more [Applause] you want us to stay up there so we have one more team that we want to recognize who also from Oxford won the CIF championship in the spring and that is the relay team the I think it's a 4X 100 or 4 by 400 relay team from Oxford so I think coach win is here from Oxford Academy as well coach Ashton wi would you you come up and uh introduce your [Applause] athletes hi okay my first athlete is Shan Quintero second athlete is Matthew Lee third athlete is Hunter haa and last but not least Nathan [Applause] Lee okay so these boys won the CIF champion en title for the 4X 100 freestyle relay in division [Applause] 2 congratulations coach than the parents because without you uh sitting in the parking lot and going to all of the the meets [Applause] good job guys punch your Park in the right parking spot it worked it's good make it work coach if your athletes want to stay okay and without objection I'm sure from the board we're going to move on to um our items 93 94 and 95 naming of the facility for Sue Hall thank you everyone and for forgive me we have a speaker forgive me mispronouncing the name I apologize Ian Savala oh Ian hello welcome all right good good evening everyone uh good evening Board of Trustees District cabinet superintendent Matt suda and community members uh my name is Ian sabala this is the start of my 25th year at Kennedy High School this is my first year without Sue Hall who retired in March uh Sue is not with us today because she is rightfully enjoying herself in Mammoth so um I'm here to speak to the naming of the facilities so uh first and foremost I do want to thank uh the Board of Trustees and District cabinet for recognizing the hard work and dedication of the individuals that are on this agenda because each and every single one of them deserve this honor of naming a facilities after them um I just want to speak really quickly to some of the accomplishments that you see in the agenda uh Twi Sue was honored as Orange County County coach of the year and also State coach of the year in 2002 she achieved four trips to CIF finals winning two titles and CIF trips all 17 seasons of her Kennedy career she was in CIF all 17 Seasons um her head coaching lifetime record was 369 wins 104 losses and four ties averaging over 22 wins per season and ultimately being named to the CIF Hall of Fame in 2004 Sue has been one of the most influential females on Kennedy's campus for over 30 years whether it be in her PE classes or on the softball field she has been the face for all of our girls Athletics and a mentor to those around her her Legacy isn't just recognized at Kennedy but it's also recognized throughout Orange County Kennedy softball and suul go hand inand you can't associate one without the other a true legend naming the field after her will ass sure Sue an unlimited Legacy so thank you very much for even considering this thank [Applause] all right and I believe Sue is uh watching all right so this is a naming of the facility this is an action item who Moved second I moved and seconded excuse me uh the Board of Trustees uh requested to approve the rename the Varsity Softball field at Kennedy High School after longtime teacher coach and department chair person Su Hall Su Hall is a 37-year veteran physical education teacher and the former softball coach at Kennedy High School as a coach Sue was honored twice as the Orange County coach of the year and in 2002 was named the state coach of the year additionally her teams played in the CIF finals four times and captured CIF Championship twice in her 17 years as the varsity coach her teams qualified for CIF each year as was stated her overall record um uh as the coach was an impressive 369 104 and four lastly coach Hall was named to the CIF Hall of Fame in 2004 the district's ad hoc committee evaluated the request developed a report and made a recommendation to the board for our consideration so um all in favor I all right that's unanimous congratulations Sue all right and for those of you who just joined us we uh uh went a little bit ahead to these uh items 93 94 and 95 we will go back to the other items after we do this all right item 94 naming of facility for John dalum and I have two speakers you may pause if you'd like sure all right um let's see Paul shalinsky please come [Applause] forward tough crowd kids left right um if John dalum was watching this thing he'd be thrilled to see these young men uh winning CIF because John was all about Anaheim Union High School District and their sports program not only that he's a CIF proponent and he does their CIF history so I'm sure he's writing notes right now um in his bed he's uh just had chemotherapy this morning so he's dealing with some some things so he's at home sorry to share that Johnny but he's he'll be uh very excited to hear about all these things that our district is still doing and the uh exemplary things they do I know that you're going to read some things about some of the um statistics about what he's done but he has been in this District he started in 69 he was a teacher started California history he's taught psychology he taught me psychology um he uh uh he was a coach long standing at the wrestling for La high school he won CIF he's won Orange County coach of the year he's recognized up and down the state for all of the stuff he did in coaching and he didn't really know wrestling um when he came out of Vietnam War he really has done a lot for this District he has been assistant principal he's been a principal he's worked at Western he's worked at Kennedy he's worked at ler he's worked at ball he has been a name in this District um I asked some people to send me some letters we got a couple of uh fans in the crowd he just had a reunion with all of his wrestlers from the 70s and the 80s and this guy is legitimately I mean people say the school should be named after him quite honestly he is legitimately all about laera and uh he's been a true fan of everything that we've done and for the district um I couldn't think of a better man to name the wrestling room after um he officiated my wedding um he officiated my brother's wedding my brother-in-law's wedding both of them uh Rick Martins used to be here in the one of these offices where he officiated that wedding as well um he's been he's been everywhere and he's been a heart and soul I just want to speak to the heart of the man because I know that you're going to speak to the credentials of the man um that's what we wrote about in the uh the thing and before the the next man comes up to talk about the other person I just want to speak to the heart of the other man that we're going to be recognizing here in a little bit and that the fact that I started working and teaching with Ed praying for the secondary person that we're going to be honoring and I'll let cork do a lot of the other talk about him but um I went to student teaching school with him as well as started at laer with him and we are supposed to retire together so um it's with a a sad heart that in his passing that we're doing this because he should have been honored while he was here like um we're trying to do for John dalum as well so I appreciate um all of your efforts and and making this happen um I know that low high school um past present and future are really looking forward to uh to honoring John and Ed as well so I appreciate the time for letting me speak thanks thank you thank you Paul [Applause] so up for consideration uh is John Dr John Dum uh so Dr John dalum was a teacher 1969 to 84 wrestling coach 71 to 84 that's 19 and the principal of laera high school from 97 to 2004 and his tenure as a coach his teams won nearly 233 matches while only losing 36 his teams won 10 League championships with a league record 53-1 under his leadership Lera won a CIF championship in 1983 and were CIF finalists in 1979 and 84 coach dalum was recognized as Le league coach of the year 10 times and Orange County coach of the year four times additionally he was the first inductee into the Orange County Wrestling Hall of Fame The District's ad hoc committee evaluated the request developed a report and made a recommendation to the board for their consideration may I have a motion so moves second move a second any questions or comments uh I know we received uh an email from uh Rosa Mali she wanted to be here um so the impact of John was uh not only um uh the teams that he coached but the people that he served and Roso was a campus supervisor um I also want to thank uh the current Laura wrestling coach that's here and all the Laura Laura High School fans that are watching thank you for the support all right Bor all in favor I all right unanimous Dr John congratulations all right item 9.5 naming of the facility for Ed praying I moved second moved and seconded and uh thank you Paul for speaking and then we have a cork Snider welcome good evening I'm Ed pranks best friend we went through uh seventh grade through graduate school together in our careers um I teach at linta high school I've been a part of naming of facilities twice I was the athletic director at Lino while he was the ad at laera so I know how hard it is to consider these things because you really got to consider you know everything CIF has three words they use they use academics Integrity Athletics Ed is all about Integrity he missed I think two practices in 34 years he whenever he'd get a transfer kid come in the summertime he would call the other coach and say hey you got a kid here thinking about transferring you might want to talk to him that's Integrity Nobody Does that nobody did it for Ed when his kids left but he always did it he is just the most amazing person if you name the facility after him you're just you're stamping integrity on that gym so thankk you very much for considering this thank you Mr [Applause] Snider okay and the uh consideration is to request the name laera high school gymnasium after Ed prang coach prang was a physical education teacher and the head basketball coach at Lera for 34 years in his tenure as the coach his team's won nearly 450 games won six League titles and qualified for CIF 30 out of 34 Seasons he coached additionally in 1998 coach prang was named the Orange County Coach of the Year coached in the County's allstar game The District's ad hoc committee evaluated the request developed a report and made a recommendation to the board for their consideration all right any questions or comments okay board all in favor I congratulations thank you to those who are here uh on behalf of uh those folks and uh for those that watching um we appreciate you as well thank you okay we are going back to item 6.1 I don't believe we had any student speaker forms so uh reports of the associations uh Jeff Morgan Stern thank you welcome all right good evening uh board president Randle tro Board of Trustees superintendent suda and cabinet this Podium is so deep I always have a hard time looking down and up with my glasses here anyway we're back um I think one of the blessings about being an educator at least a teacher is having the Summers off I know some people work and as as a president I did work through the summer off and on all summer long but I was able to take a little bit of break and um I think some of my friends and family had told me I got quite grumpy uh in May um after everything that happened and so I had some much deserved break and feeling a lot better I think that our teachers our students are excited for this school year uh cited for their fresh start as well and I would have to say that I in speaking with teachers from around the district um leaders that we are optimistic uh for this school year we're very excited for the plans that we put in place last year um to be able to have an open dialogue to be transparent and have conversation we're looking forward to the creation of the budget stabilization committee um Mr Matsu and I are meeting every two weeks to keep the dialogue open and the conversation going um as well as the Executive Board of Asa will be meeting with the district cabinet on a regular basis so very happy very pleased to participate and we are committed as an association to that dialogue and to that work together I think the message from I know superintendent matsuda and also from Dr free about the path to Healing um we are committed to that we understand that um it's going to take time and it's rooted in the work that we do each day at our school sites with the teachers and the students and and all the staff and everybody involved in the classroom I think though one thing that I would point out is that when a relationship does get stressed um oftentimes people can become very sensitive you know and what would normally be maybe not not such a big deal um can be and so I would just encourage all of us just to be very diligent and very proactive and in attending to the details as we begin this school year um I'm committed to that and I would assume that you are committed to it as well um but at the sites as well with with our teachers and their administrators and just making sure that every opportunity is seized to continue down that road in healing together so I just want to encourage all of us to be proactive and lastly you know as I reflected over the spring um one thing that stood out to me um were our students standing right here at this Podium speaking on behalf of their teachers and and as Educators um everybody in this room and across the district you know we spend our time and our energy our careers educating students and and that's what we do but sometimes I think we can learn an important lesson from our students as well and as they spoke of their classes and the programs that they were in all that was great stuff but I think the one common theme that I keep going back to which is they're they felt seen they felt heard they felt valued by their teachers and I think that could be a a great goal for all of us so that everybody in this room and across the district so that at the end of the year if we all could say about ourselves and each other that we have been seen we've been heard and we've been valued then I think that uh then we can say it was a successful year so I'm looking forward to going down that road with you um and all the great things that we can accomplish this here all right thank you thank you Jeff thank you principal soci for coming up appreciate it good evening Madame President Randall tryo Board of Trustees superintendent matsuda executive cabinet students parents and school Community join us in person and online Cypress high school and Western High School are proud to announce the opening and partial opening of their new Turf track and Fields the state-of-the-art facilities have already become a central hub for our athletic programs the football teams have been diligently practicing on the new Fields preparing for what promises to be an exciting season the annual gearup conference was a tremendous success providing our gearup schools with valuable resources and inspiration to pursue higher education the conference featured workshops keynote speakers and interactive sessions that engaged and motivated our learners our leadership Advance program kicked off the school year by empowering our leaders with the skills and knowledge they need to lead effectively participants engaged in team building activities leadership training and strategic planning sessions the teams are excited we're excited to return to their sites and focus on Transcendent thinking Gilbert High School's Gilbert Garden continues to thrive serving both educational resource and a community Gathering Place the garden provides fresh produce and Hands-On experiences in agriculture and sustainability the Mac Farm to Table event was a highlight of our summer showcasing the best of our district students staff and community members enjoyed a delicious meal made from Mac produce while learning about the importance of sustainable farming practices link crew leaders have been hard at work helping incoming freshmen transition smoothly into high school life throughout orientation activities mentorship and ongoing support the link crew has made sign ific impact in creating a welcoming and inclusive School environment the ASB camps provided our students government members with the opportunity to develop their leadership skills and plan for the upcoming school year the camp included workshops and event planning team building and effective communication ensuring that our ASB leaders are well prepared to serve their peers the aim summer celebration brought together our community the event highlighted the diverse intern programs and opportunities of available in our district throughout the summer modernization products have been underway across the district to improve facilities and create Better Learning environments these projects included upgrades to classrooms technology and infrastructure ensuring that our schools are equipped to meet the needs of our students orange view Junior High and Western High School par participated in a summer redesign Retreat as part of our preparation for the new 7 to2 School opening in the fall of 2025 The Retreat focused on promising practices for school redesign and had a chance to hear from Dr Linda darling Hammond on school reform effective features as we begin this new school year we are excited about the many initiatives and improvements taking place across the Anaheim Union High School District from the new facilities and leadership programs to community events and modernization projects we are committed to providing our students with the best educational experience here's to a successful and ins iring school year thank you thank you and Miss Lacy M I'm just gonna follow mrsi so um good evening Board of Trustees superintendent matsuda executive cabinet and community members the 2024 25 School Year is off to a smooth start for our ahsd counselors as of today our 69 counselers within the school sites have scheduled 27,800 students in cour that not only meet the ahsd requirements but also fulfill their a through G requirements and align with our College and Career indicators such as dual enrollment and CTE pathway completion um in the coming weeks we expect as counselors to continue scheduling more students as our local elementary school districts resume their classes um counselors will be ready to adjust their student schedules as needed based on any changes or requirements as at school sites which is to be expected Within These first couple of weeks of school um counselors are excited after that to kick off the Year by conducting our Universal needs assessment with all students at each site this assessment is going to help identify the individual needs of students allowing our counseling teams to design programs that address the three key counseling domains academic career and personal social additionally we are continuing our collaboration with psychologists and social workers on the mental health Task Force Team to ensure that all of our students whether they into tier one tier 2 or tier three have their social emotional needs recognized and met that is a priority for us finally we are thrilled to announce the development of our six-year plan for students which will be integrated into our EC Cadence platform historically our six-year plan was a four-year plan primarily focused on class selection only however through our collaboration with e Cadence this new six-year plan is going to support the development of each student's purpose passion and direction to help them achieve what matters most to them once again we're working for the student not for this District the goal is for this plan to be a dynamic document that enables students to not only identify what matters to them now but also what matters to them in the future and how they can reach those goals whether it's through the Capstone the 5c's aim or other District initiatives the six-year plan and E Cadence will capture a holistic picture of each student not just the course selection side of the student there's more to come and we are excited to continue this journey with ahsd um as counselors we are always here not only to support our students but we are that conduit between not only students but community members faculty members School sites and the district as a whole so thank you very much thank you Lacy he did you have a report today thank you heather hutner CA president welcome president Randall tro Board of Trustees superintendent cabinet staff and Community as we start the new school year there's been a lot of disc discuss about healing and about the roller coaster that the last year has been let's take that roller coaster analogy for classified staff we feel like we built that roller coaster we ordered the parts we called and we told everybody about it we took care of the writers that got sick but every time we get in line for a ride and try and get some of that Joy there's an un scheduled ride closure we're happy that there's healing but classified Staff feel like it's occurring at their expense overtime hours have been reduced or eliminated while additional tasks keep getting added on we are told that workload has nothing to do with pay as long as the work can get done during your shift but increasingly it can't this is a especially true at school sites where the front office staff are tasked with keeping up with their clerical duties in addition to providing our families with the customer service that they deserve and that we ask them to provide because there's not enough District translators to cover all of the requested meetings our sites bilingual staff are being pulled more and more frequently from their made positions to interpret for meetings this means that they fall behind on their primary duties and other staff fall behind on their duties trying to help them and it just keeps snowballing and now with no overtime there's no way for them to catch up when I saw the attendance percentage numbers presented at the leadership Advance my first thought was I wish that our attendance people had the opportunity to provide better customer service to be able to reach out to parents to follow up with them with phone calls but unfortunately at most of our sites especially our larger ones they simply don't Anaheim and Western High School have the same number of attendance people even though Anaheim is double the size it's just simply not possible for them to do those things I understand that having additional staff costs money but in some of these cases not having the staff is also costing us money the board has supported classified staff and I always see that and I do recognize it but I also oops I also think that in some of these areas we're teetering on that edge where without some additional support we're going to see our roller coaster break down despite all these concerns though I do still remain hopeful about this school year that together we can work together and provide our students and our families and our staff with the school year that they need thank you thank you heather is there any other member of the association that I um NE neglected to see or call up if you're here we'd like to um hear you all right thank you very much uh moving on to item 6.3 parent teacher student Association PTSA report Laura did you have a report for us today um I just wanted to thank you guys for letting us use your facilities and we had a meeting last night it was uh very successful and um our hope is just uh build strong leaders and um strong bonds between parents and the community all right thank you very much appreciate you all right okay item 6.3 public I'm sorry item seven public comments uh Tanya and I please forgive me my mispronunciation uh banovich good evening you said that very well oh thank you yes good evening to everyone my name is Tanya bonovich um I am a retired school teacher and a grandparent to a senior attending Cypress High School I am here to address a concern that was just made known to myself and to many other parents of independent students at cyp High School the independent study program has been a gift to so many students who acquire a safe learning environment that allows them the ability to succeed academically academically in a less crowded environment to have a on toone instruction with teachers and tutors and to complete tasks at a more conducive Pace we were told that our students would be able to participate in school activities such as dances football games and school clubs we were told that our students would would be graduating with the entire School body on graduation day and they would be included in the class year book now the plans have changed as we heard today um to have the is students graduate separately from the entire student body I as well as many other students were very alarmed today they feel that this is discriminatory towards students with special needs this is segregating students from one another please reconsider these plans to include all students in the graduation ceremonies together as one um graduating class thank you thank [Applause] you Tiffany Cleveland welcome hi um my name is Tiffany Cleveland and I do have a daughter in independent stud is at Cypress High um like she said it has been brought to my attention um today that the district has decided to change their plans for the seniors um that will be walking in the in June of um that they won't be able to walk with their um graduating class um hold on originally when we uh switched her she was enrolled in Cyprus and then in December she went into the independent studies program where she gets to attend um on campus and has these one-on ones with her teachers and um meets her needs U she's able to thrive in this environment um when we did enroll her last year they did tell us that she would be walking with her uh graduating class no no problems she can attend all dances any football games um picture in the yearbook she has her Cypress High School ID card so when this was brought to my attention today that this would possibly not happen or she would have to reenroll in Cyprus coming into on campus um for the spring um that was extremely alarming to me because she will already meet all her credits as of December um she still will be enrolled and I find that very disheartening that she would have to come on to campus when she's already enrolled in is just to walk with her class um she she's maintained a 3.5 uh GPA in person turns in all her assignments no issues there um students who need this is program to meet all their um academic and career goals should not be discriminated against or treat or treated differently um from all other graduating students um they should not have to um be separated from their student body they should be able to be inclusive and included in this special um graduation walk is very important for them um please Rec reconsider your decision and um thank you thank you so [Applause] much okay uh Dr Jose Laura welcome hello members of the board and uh parents and the community that is here uh first I just want to say um thank you for speaking about the great things that are happening in independent studies um as a coordinator for alternative education and I look forward to meeting with you to talk about the graduation um next week so I appreciate that we heard the concerns and we'll be addressing them shortly um today actually I'm here to talk talk about um some of the things that been H other things that been happening in Alta Ed especially at Gilbert High School um over the I want to let the board know that opening uh the opening day the past couple days have gone great over at Gilbert High School we've been starting off with social emotional lessons Getting to Know You activities and orientation making the students feel safe and welcome in a brand new environment since so many transfers with so many other schools we started off school with social contracts I want to thank trustee O'Neal for visiting our school on the first of school it's always good for staff to see the trustees on our campus over the summer we focused on supporting the students who didn't graduate on time you know those Rebel students who want to do things on their own timeline yeah those ones who challenge the system a little bit those ones I always love because those are going to be our change makers in the future while we worked diligently and the staff at Gilbert High School worked diligently and worked on doing home visits outreaching parents and working with families and working with the students to make sure they finished those last two or three classes that they didn't get to graduate I'm happy to report to the board that's out of 38 students that were just miss mark 33 of them met their graduation requirements over the summer thanks to the hard work of the Gilbert staff that includes classified teachers and counselors who all worked as a team to make that happen you heard earlier today about the the am internship over the summer and our beautiful community garden um the students uh did a a lot of work on design and designing the Garden on building the garden and I want to thank trustees um Guerrero trustees Rand Treo and tris um hosi who came to our Opening Day celebration for that board the last thing I want to say is that we've had a tremendous year last year and uh one of the great things about Gilbert High School is that finally some of the dad is showing the work that we're doing this year I'd like to protel the board and the community as well the staff at Gilbert has done such a great job that we have a projected graduation rate of 80% this school year the highest we've had in the past 10 past decade and that's only cuz I haven't looked any further CU I couldn't find the data readily available I have to go looking through other indexes or whatever but what's on the computer is the last decade the highest graduation rates ever at Gilbert High School that is absolutely amazing and that's due to your leadership your investment into the students at Gilbert and as we know Gilbert serves the entire ahsd Community from Cypress High School all the way over to catel so board I want to tell you thank you very much for your support of Gilbert for support of the students in Anaheim laama and Cyprus the cities that we love and let's continue forward to the school year thank you very much thank than you Dr our next speaker sopia Romero welcome hello I'm GNA use my phone because I didn't write it down hello board members Miss anarie Trejo executive cabinet Mr matsuda parents staff students and everyone that's watching live everyone that's present here today and Community my name is Sophia Romero a super proud parent commun volunteer parent Community leader advocate for our student teachers staff and Community I didn't get a chance to prepare a message but I hope that I share and and what I share today and request today gets immediate attention from the board before anything I want to congratulate our Sycamore staff for the amazing welcoming of all of our seventh graders and all returning students we are grateful for such a successful beginning and enforcing the dress code and the cell phone usage I strongly support that so I'm very happy for that um so thank you you know especially because we're putting signs out there and I just think that it's very very important that we stress out to you all of us parents on how not to allow our kids to come dress to our schools as you know that leads to things that are not acceptable I'm also here to speak for three important reasons the first one is the student safety in every way shape or form yesterday I saw a student being um registering at Anaheim High School this student I've known her since she was at at Sycamore Junior High she was an instigator a very strong bully person problematic student this student created many fights she sent many other students to beat up on our students and also began instigating my daughter and following her intimidating her and I strongly ask that this type of students be removed from our school district or our school I don't want her at Anaheim high school as that is where many of our other students that were injured hurt or um intimidated by her attend now um had brought that that issue to our principles back then our you know assistant principles and nothing was done the student instead two weeks later was awarded an award not only that but today she began instigating my daughter I will not allow it I will not tolerate it and I will hold you guys accountable if anything happens to my daughter my daughter is not a problematic child she's very involved in sports and I don't want her to be hurt I'm very upset that today we brought it up to our principal and our assistant principal and instead of supporting my daughter they are giving her special attention as to for her for my daughter to take another option of taking zero period why are we accommodating to a student that does this instead of taking action in a different way I believe I strongly believe in students having a second chance in anything but when a student refuses to change after so many years of doing that I I don't think the student is willing to change and I don't think it's a safe uh uh I don't think it would be a safe um environment for any of our students I already got another call and I can show you guys the call from the other parent that was assaulted by her and her friends in front of us I had her intervene for that because we had no security at the time I'm sorry I know that my time's up I also want to address a little bit you know Mr matsuda I really appreciate a lot of the work that you do and I know that we all been you know in a like you said a roller coaster going up and down and I am not going to stop being an advocate I'm not going to stop helping because of you know little things that happened when they happened I just think that we have to be held accountable I you know as you can remember when we had our last delect meeting you know I felt humiliated when you took the microphone away from me I addressed that to you in an email and I got an email back from you I just think that I didn't share that with many people because people continue to ask me how I feel I know my daughter sat there that day and I don't want my daughter to ever have a bad image about anybody I I still you know tell my kids to respect every one regardless of what actions anybody else takes but I just think that it is uh fair that we hold everyone accountable and even myself when I make a mistake as I have made mistakes that we address them and we AP uh apologize publicly um I think we are all here for one important reason and that's the our students making our students be successful helping them achieve goals and make their dreams happen I do believe that our district has a lot of great things and we just have to work together we have to make it happen and I know we can I know it's not easy because I'm not in your you know seats but I just think that um you know we all have to be held accountable but um I just want to say you know I am willing to um talk to anybody about any of these issues but today this is what I came for and again you know let's have a great successful 2024 2025 year and you know we are here we're going to be here for many years as I do have my SE my eighth grader coming in I mean he's just an eighth grader and then my daughter in 10th Grade but I appreciate everyone and especially you know the outcome that we've been having with the teachers and the and you know the parents that Advocate and our students I just don't think that it's something personal but it's something that it matters because we're all together in this thank you Mr thank you appreciate you thank you appreciate that so Sophia i u respect you a lot and I do want to apologize publicly for any misstep that I took um at that meeting and uh because I I do respect you you've been an advocate for parents and students in our district and I am very sorry thank you thank you m do you want to wait till 9.7 or would you like to speak now on your item all right Jermaine Newman welcome thank you thank you my name's Germaine Newman um I have a couple questions um one is there a reason that the July 18th meeting minutes haven't hav't been uploaded to the website they're not they're not attached to back of fourth dialogue I could yeah yeah just I think it's an oversight might have been Mis overlooked so um you know actually I will wait because Mr matsuda just walked out of the room could you speak in the mic because I could had a hard time sorry I'm going to wait to speak on the item because m matuda just walked out of the room all right moving on to item a our presentation of e Cadence this is an information item right while Paulina is pulling up the slide deck first of all thank you madam president Board of Trustees uh executive cabinet those who are in the audience here and on home at home or watching online want to thank you for the opportunity to give some upat to our board regarding EC Cadence um our Learning Management platform and kind of where we are at and where we are headed so you have the most update knowledge uh in terms of um the plan to move forward with this work uh as I begin I I want to share uh just a reminder about the the vision mission and core values that we have in our district because I think when we talk about some of the updates around e Cadence you're going to see why it's deeply connected to the work of our community and I appreciate the work that uh Mr Romero just spoke about and working together um what we've done with uh 16 or 17 of our schools the other three schools are going to be completing that this year is the visioning work where um the community both families students staff both certificated and classified alike along with our administrators um came together along with Community Partners to answer a couple of questions what is it that we want um our students to look like be able to do the disposition skills attributes when they leave us and then what is the purpose of K12 schools and through uh a full day of of interaction article reading and discussions and dialogue um the Visions have come up each of our schools and they all mirror very similar themes really a whole child approach to education that values um the skills as much as uh we value content right when schools traditionally focus on just the content our schools are really focusing on this whole child approach and that came out loud and clear from our vision that's where you see the create the better world through the unlimited you it was important for our community that we give back and that we teach students to to to think of others before they just think of themselves and to find ways to help make the world a better place you can see other priorities that emerged from our community where that we do graduate students that are socially aware uh civic-minded life ready that have those soft and hard skills which really you see those elements in our career preparedness systems framework the way that we approach teaching learning the great job that our teachers do in bringing these lessons and experiences into our classroom each and every day um both on the daily but then also through the great work they do through the performance task assessments they do and the way that we help to measure our student progress as it connects to both the content and the skills and their voice in purpose the core values that you see on the next slide really speak to the themes that are essential uh for our community um I'm not going to take the time to read these to you but I do want to highlight just a couple um that really speak to the work that we're doing in partnership with e Cadence and our colleagues um first it's the the core value number three the asset-based instructional approach one of the things that you're going to see in this update is is how e Cadence really allows us to begin measuring what we value and when we look at the data that we're trying to collect um it's really about collecting things that show strengths in the assets in our students and our community and so uh as as we hear about the updates I want you to be thinking about the asset base approach and how you see that live through the platform and the way that we're trying to leverage and use it in our work also core value number five that our vision and Mission core values are delivered primarily through instruction as you're going to learn today about the Learning Management platform is it's more than just a place to house assignments and and marks for our students grades um you're going to see that it's really an instructional tool that teachers can leverage in the way that they support student learning it's a tool that can Le be leveraged to support different student groups in their varied needs specifically our plural lingual or English learner students and our students with disability uh you're going to see some areas of in ways that the tool can be use a differentiate instruction to better meet our students where they're at and it's all happening through instruction and then lastly in systems and not silos you're going to hear some of the updates in terms of what we're trying to do as a district so that way we can create stronger systems in the way that we approach our instruction and use the tools with more continuity across our district so we can collect the data that um we're all after in terms of measuring what we value as a a student uh it doesn't mean that we ignore the other data points that we've traditionally looked at those are also important but we want to make sure that we're looking at the whole child and datas that really tell the complete story of who they are how they fit in this world and how we can help them succeed recognizing the assets that are going to help propel them to that success the next thing I want to share is just a reminder of the community approach right the lcap our local control accountability plan I'm grateful that as a district we've been recognized for year after year for the work that we do with our lcap process uh you know that we were one of the I think 11 districts that were recognized in the onset of the elcap process in the way that we engaged with our community to develop goals look at the data together and then come up with with um plans in terms of how we want to approach um helping to close gaps with our students but also Elevate the strengths that that we're seeing um something we're really proud of and and that has continued throughout the years as we brought our community together usually over five or six sessions when many other districts just simply provide a survey and that's what's informs their elcap we really do take to heart the voice and the feedback from our community um these three goals represent the priorities that our community outlined and just to summarize goal one really looks at a whole child approach so again reinforcing the way that we really believe in a whole child approach and we do call it specific attention to student groups that are traditionally underserved or underrepresented and that often have additional challenges and being really intentional with how we spend our money and how we provide support to these student groups to really close some of the gaps that they might have and that's our plural lingual students our foster Youth and our low-income students now the lcap obviously comes with funding sources that doesn't necessarily connect to our students with disabilities because they have different funding sources but we all know students with disabilities and other student group that we're also deeply committed to supporting as well so you're not going to see them on our lcap goals because of the funding source but please know that that is a student group that we're deeply committed to supporting and helping along the way as well goal two really talks about the way that we engage with our families our parents and our caregivers and our Community Partners and that um I think you heard from Jeff and you heard from a few others that that and from and I think Jermaine started it but we're not thinking about just what we as the Educators do but really bringing in all our partners to support our students that there really is a village behind our students helping them be successful so goal two really talks to that partnership and that we work collaboratively together and then goal three talks about the culture right the climate how we are creating a safe inclusive and positive environment and safe environment in the way that we support our students and again all three goals specifically call attention to those student groups well as we talk about the E Cadence updates I want you to keep the lcap goals in mind because this is also going to be a tool that's going to help our staff and our community continue to move in that direction so with that I want to start off with a quick SL quick slide just to share some important updates in terms of initiatives and grants that we've received which is also connected to the update around e Cadence um first I'm going to start with the top left Chan Zuckerberg initiative just Chan Zuckerberg the wife of Mark Zuckerberg Facebook founder we have been given um about a $1.1 million Grant in partnership with UC Irvine U one of our collaborative Partners um and also working closely with Chan Zuckerberg's team to really um de make a deeper dive in terms of how we measure the things that we have identified as values and one of the things that attracted Chan Zuckerberg and her Institute is that whole child approach we have here as you know we don't believe in teaching to the test but we certainly want our students to do well on that test so as we do this this whole child work um we're looking at trying to find ways to assess the values that our community has identified as priorities and that's really the values that you see in our cpsf specifically the 5 C's so Chan Zuber and her team are working with UCI in our district in the way that we measure the 5 C's um the way that we are beginning to really do that work deeply are the student Reflections as students reflect on the work they're engaging on in class and the great work that our teachers are doing with our students typically through the performance task assessments those Reflections give us Insight especially through the work that Chan Zuckerberg's team UCI and our district are doing together to gauge Insight in terms of how our students are progressing along the 5c's it's still being developed but that is we're seeing great promise in that area so that is one initiative I want you to be aware of because Cadence plays essential role in that also the work that WR with u USC and candle which is a u led by Dr Helen IMO Yang and as the leadership Advance you may recall us talking about Transcendent thinking and Dr soci I don't know if you're still here but um she mentioned that in her report Transcendent thinking is simply that what students are learning in their classes can transcend or extend beyond the classroom experience so you you think about the 5c's for example if a student is working in a group through a project and they're learning the skills of how to work with others that's a skill that we want to transcend just beyond that third period English class we want a student when they're in the world work or at part of a team in athletics or whatever it may be to be able to show and illustrate the skills that they learned and are learning in the classroom and let it be applicable to other situations and scenarios so this Transcendent thinking is something that we're very interested in studying there's a lot of research that when students have more experiences with Transcendent thinking and can see the connections to what they're learning and it's applicable applicability to other scenarios or situations there's actually greater happiness greater sense of belonging and higher self-esteem in those students so clearly connected to the work that we're doing which is aligned with the drivers of our community and again you're going to see how e Cadence plays a role in that research in supporting the work that we're doing and then lastly you're going to see the work that we're doing with Carnegie Foundation based out of New York Carnegie recently gave us a $200,000 Grant in partnership with our higher ed Partners the collaborative we are the only School District that has been given this Grant by Carnegie there were 10 other grants that were given our grant is the only one that involves a school district like us it's really about matriculating and highlighting work that's being done to transform and so what we're doing is highlighting that work through the lens of e Cadence right in terms of how we're supporting whole child transformation so they're interested in seeing the student Reflections that the students are doing the product right what students are saying about their experiences and how that's connected then to the amazing work that we can learn from in the classroom with our teachers and the way that they leverage and use their performance task assessments connected to our Capstone program so you can see these three separate initiatives all super important connected to our drivers EC Cadence is really a big Central glue Point that's going to help us get there with all three that are connected to things that our community has identified as priorities so I want to set the stage for you as I go into these these updates just so you understand how e Cadence plays a role in helping us in this area so One update I want to share with you Cadence is the integration of artificial intelligence so this this platform is again it's more than a than a tool that just allows us to house documents and items there it really does integrate the artificial intelligence and one of things that I'll share later but I'm going to say again now because I think it's important one of the things that we learned with artificial intelligence one of the first districts to kind of lean into it is we recognize the moral imperative around artificial intelligence and really being sure that we teach students to use it for good uh and not for evil or bad right we're also wanting to make sure that with artificial intelligence and it's pretty expansive in Rapid growth is that we're doing everything we can to protect student data student privacy and even District data right so the one thing that I'm proud of I'll talk more about this in a bit is with e Cadence all of the artificial intelligence integration that's a part of that platform is housed within the platform so as a result it is given safeguards and protections and firewalls that you wouldn't get if you went on to chat gbt on your own or any other tool or platform on your own so a Cadence in without getting into technical with the language the coders and designers of the Cadence they essentially can take our student data and it's coded where it kind of CPS or encrypts the the data so it's not recognizable and it protects the students so when the students are using the AI tools or even our staff are using the AI tools to enhance their instruction or to support learning um these tools do protect student data and privacy so I want you to be aware that but this AI integration that we call Scrappy Scrappy is um an AI or artificial intelligence bot and it's a personalized tutor that's being built within the system and so this is connected to everything that's within e Cadence and although it can access things on the outside once it brings it into the E Cadence platform it doesn't get to go back out it's now under the protection of the bubble of e Cadence and the coding that the designers are creating so again it can come back in but it can't go back out it's blocked right so the data is protected but it gives teachers and students the opportunity to interact and utilize AI to enhance their lives make their lives easier for teacher designing lessons or if your student getting support academically from Scrappy and Scrappy is a 247 AI bot so if a student wants help in their math they can also ask Scrappy questions you know at 10 o'clock at night when their teacher may be in their second dream at night right sleeping so it's something that the students have access to um the other thing that's super important is with the scrappy tool it's also been coded to probe so it does not give answers if a student is asking for answers it just keeps redirecting the student to think think about what the problem is asking the student to solve whether it's a math problem a science dilemma or an English essay it's it's probing and asking so it's been trained and designed and written to constantly probe if they feel the student through multiple prompts is still asking for the answer the answer the answer without asking because it's within the system it will say hey I understand you're still struggling with this math question have you spoken to Mr so and so your your math teacher they might be able to help you so it's been trained not to give answers and so that's one of the cool things that we see within Scrappy it has also been coded to look for those red flags if students say things that may be inappropriate or it might may be something that's harmful or hurtful to themselves it also creates an alert that go to our team so it's been built and designed to really protect the students protect our system but within the bubble of ecence in the framework Scrappy is live by the way so students can access scrap Scrappy now and I'm going to share why that's so important as I share one of the bigger updates that we have with e Cadence the other thing I want to share is the nudges now this is not live yet and the reason being is we need to have data within the E's platform for the nudges to really be operational a nudge is just what it suggests it is kind of that nudge or or prodding of of a student perhaps or even a parent in a healthy way to give reminders or encouragements so a nudge could be when student let's say is missing a couple assignments hey student a I notice you're missing a few assignments you might want to work to get these assignments in or hey you have a test coming up in a couple days did you know if you got a 90% or higher this is what it's going to do to your grade so those nudges our way to provide encouragements and that doesn't happen outside of the system it happens within the system which is why one of the important updates I'm going to share in a moment is so critical for this to work which is why it's not activated yet it will be activated activated I believe the target date is around the fifth week of school when the Gradebook Piece Will should be in play but I'll I'll explain that in a moment so that's the nudge the nudge also can benefit parents in letting them know and alerting them of assignments that students have due that may be worth a lot of points it could also provide a nudge to them on upcoming exams or big projects that the students are going to be involved in it can provide insights to teachers in terms of how students are doing we're going to be working with teachers to collect the kinds of nudges they're interested in receiving because we don't want to unintentionally create a nudge that is perceived as calling them out that they're not doing something well that's not the intent of the program it's be a tool to enhance and support our teachers and support our students so we're going to be working with our teachers to collect examples of the kinds of nudges they might want but that's what's in process right now and we have a prototype already in play but again it's going to be strengthened as more information gets built into the Cadence Gradebook so Scrappy can then be activated to then really provide those nudges which again I'm going to talk about in a moment now I talked about the differentiation with this platform so one of the things that I want to highlight is the specific strengths that this platform does in the way that it helps a teacher differentiate in instruction it allows because it's within the system of e Cadence and because of its connection and communication with Aries it allows the system to understand the types of students that are sitting in teacher's class classes whether they are a student with a disability and have an IEP if they're a plural langual language student if they speak multiple languages in their home so it's going to be able to provide that kind of knowledge and support to teachers in the way that they may be able to instruct you know if I'm a teacher and I was a former special a teacher so if I wanted my students to read an article in class and I have a couple students who may be reading at the fourth grade level I can input that article into the AI and it can spit that article out written at a fourth grade level so now my students who are at that level can still access the content I've differentiated doesn't mean they're going to be um um lowering standards it just allows them to access so now they can be engaging in the same content or the same discussion despite their challenge in accessing content that may be written at a level that they're not quite able to read it yet so it allows for that kind of support that we're looking to build into the system for our teachers um in terms of the AI driven support I just mentioned one but also has an AI Suite that is part of the platform you may recall the um right now we are so B benef blessed that we receive the E Cadence platform at no cost right zero we have a 20-year really agreement that's renewable in fiveyear terms those terms are at no cost right now we are just now in year one of the second term again at no cost with the Cadence that replace Schoo you may recall schooly and other platforms like that can cost a district of our size between $60 to $220,000 a year right on ongoing every year we're not paying that right now now that's at the basics basic form so even with schoolagy and some of the other platforms that's e Cadence at its simplest form but e Cadence is doing so much more than just housing assignments as you may recall the board engaged in a process to add um a lot of additional bells and whistles what we call the premium services that we had paid e Cadence for with AI I want to give an example of of like solar panels so with solar panels if you were to lease solar panels at your house as you know the cost of electricity is rising but if you get a lease you flatten that so for the next 15 years you may be stuck at this rate despite the ongoing increase to electricity well that's what we did with e Cadence the cost of AI is constantly evolving but also becoming more expensive we have flatlined that price for the next four years with e Cadence being able to to be able to provide all the suite of AI tools within the platform despite their Rising costs and when you factor in that the a Cadence platform as a whole is Zer dollar we are coming out way way ahead you may recall also as a part of that agreement was the revenue sharing so e Cadence is now beginning to work with other districts Beyond just the state of California they're working with districts across the country so as other districts to also purchase this premium service we are getting what's called Revenue sharing so that's going to also lower the cost to which we paid that onetime cost for the four years for plus giving us additional money to make the free cost now being a hopefully a profitable experience for our district so a lot of exciting things on the horizon with what that's happening but again the protection within the E Cadence framework in terms of the IEP and accommodation visibility because it has access to our students and it has a direct connection to Aries it can also provide um an analysis and updates to our teachers in terms of the IP at a glance so teachers are better positioned to support students with disabilities that may be in their classrooms these are all things that e Cadence is working on with the feedback of our teachers to build the platform to better support them in supporting students the one thing I'm really proud of is e Cadence was really designed and built really by our teachers it was our teachers Who provided all the feedback and input to e Cadence and designers that have built the system that we have that was the other reason why we were given the contract at no cost right we were the beta District we were the pilot District that was help helping to help provide the input to build this so part of the reward that we got in doing that is the no costs right and that's where we're now benefiting Even in our second term with not paying a scent for the basic platform services that makes sense and then last one is the student engagement and support tools I me just mentioned Scrappy Scrappy the multi- lingual interaction so if you're a student who's a newcomer to our district and you speak another language if you go on to E Cadence and Scrappy and you write to Scrappy in your native or primary language Scrappy will respond in that language so it's it allows a student to may still be working on their language acquisition skills and not quite have the confidence to engage in English in asking Scrappy for help it can do that in their their primary language so that's another tool that's built within the system and again the assignment assist assistance Scrappy is available 247 so students have access to the support whenever they want and again it's something that we're constantly monitoring and I know we have a team here that's always looking at the responses that students are providing and the responses that Scrappy is giving to strengthen that but again because it's within the system system there's data protection for both our students and the district with regards to the important update I want to share I want to make it clear when you see this slide I don't want people for a second to think that we're moving away from Aries Aries is a student management system that is the system where attendance is taking taken it's in a system where student data in terms of their home address their contact information for parents right their home language all that information lives and is housed in Aries Aries is not going away it's matter of fact eades has a direct link to Aries so it's important to understand that SMS Aries is still very much a part of what we do it's connected to cow pads without going to the weeds that's the data system that we use to do reporting at the state level which is contacted to scores and reports and data that we often get at the state level and connected to our dashboard so Aries is not going away but what I want to shift is you see the bottom that you see Gradebook so Aries right now has been the host of our Gradebook but the way the Aries Gradebook had has worked is it really was a house that was where you stored the name of assignments in student grades you really couldn't access the kind of work student were doing or um the samples of what students were doing it was just a place for teachers to list I did assignment A and A student got this grade on it right that's really what the platform Aries did with the Gradebook a lot of strengths with Aries but that was what they did which is very traditional and it doesn't really allow us to do the deeper whole child work that we're after well he Cadence because it was built with our teachers with their input they have built a system that is really aligned to our drivers our 5c's our whole child approach so the Cadence gr book as Gradebook as such allows for a whole child approach where teachers can tag assignments connected to any one of the five C's that connected to as I mentioned those grants that we have it's now going to allow us to collect data on the things that we value the five C's our 5C descriptors which were written in partnership with our parents and our teachers many years ago at the Anaheim Convention like five or six years ago at the convention center you may recall you may have been a part of that that feedback built our 5C descriptors which impacts what we think the 5c's look like in a classroom those have been integrated into the EES platform so when it's assessing the student Reflections right that have been uploaded in ecad because this is also where our Capstone our e portfolios are housed the E Cadence is able to connect and then begin to analyze through the AI tools that's built within the system how our students are progressing as it connects to those 5c's so we're now starting to be ble to get data that really share with us those assets that we talked about earlier right that that asset based approach so now when we go to lcap not only do we look at SPC scores or graduation rates or a through G rates our goal is in the future to begin looking at the 5c data so we can see how we're doing as a system in the way that we integrate the five C's into our classroom student voice how students are amp voices are Amplified to empower be empowered and really Advocate and do work connected to things that they care about right we're democracy schools out of our schools so the Ken's Gradebook is going to allow for far greater flexibility with our teachers based on the things I just shared with you in the way that we measure what we value and and the way that we support teaching and learning because it's more than a Gradebook it's really an instructional tool that can assist teachers assist students and which I'm going to talk about in a moment also assist parents so why the change I kind of mentioned this but I want to make sure it's really clear why we're making this change where we are going to be requiring our teachers to shift the Gradebook by the fifth week of school I will tell you that we got data as a 400 p.m.

n miles away from the radius of the school uh not the one mile it is a school's understanding that when there is an opening or in our child's case 13 openings we will be moved the enrollment Department told us that we should be thankful that she was able to attend Vista and it was the preferred school and to cross our fingers she will eventually be moved I don't expect any immediate changes or answers right away I'm just looking for some kind of help or guidance on what else we could do uh we've been making phone calls ever since we found out that she was going to Rio Vista and I know we are not the only ones dealing with this but we might be forced to pulling them out of the district and sending them somewhere else and that comes personal for me because I graduated from Apple my dad graduated in 78 I had some of you guys as my teachers um I graduated with some of your kids and I was really looking forward to my kids going here but it's just not doable my wife spending four to five hours and drop off and pick up but thank you thank you very much thank you Deb Rubio oh thank you than you good evening board superintendent Nelson cabinet fellow teachers classified support staff principals police and last but most of all parents and students I'm here to be authentic with full disclosure and transparency transparency representing many staff afraid to speak I'm Debbie Rubio a fully credential English teacher with the district going on my 11th year there's so many good things about our district and I was really sad when my colleague Chris Watkins departed giving up his leadership and professionalism to our district frustrated because of one man he called the beam counter I have one question today I just saw it up there where did the 8.2 emergency cost of living increase from the state go you see California gave every District an emergency 8.2 Cola to offset the unprecedented 20% cost of living increase that we have experienced over the past three years oh yes I've already gone to a vuda what the hell Karen did Christy steal that too I did say that the Voda president personally told me no one saw this coming so they didn't ask for the cola so we didn't get it I don't get it Victor got a 4% raise plus the eight which gave them 11 paid out in two lump installments last year Hisperia got a 3% negotiated raise from their Union Plus a 7% Cola for a total of a 10% Apple Valley un school have got 3% just 3% where did our Cola go but we did get a bonus there was a $100 medical deduction taking out of our payre check wait wait is minus $100 a bonus or hardship is this a joke to you in close session are you sitting around Lo laughing and joking about us that we don't notice please listen closely and make room in the cells next to Christie the law is that the state emergency Cola can only be spent on teacher salaries or Healthcare it's a one-time emergency designated fund on top of the regular salary negotiated increase it's not up to the union to decide or one man thank God it's just math where did the 8.2% emergency Colo please we all know the truth can be manipulated by one man or one person with words on paper or a PowerPoint can we have a professional audit our last negotiator requested one three years ago to our former Auden president Christie who's now in prison and he was shot down and resigned Chris Watkins even gave up so I came today to ask where did the cola go can it still be given out retroactively in a lumpsum or do we need to unite and fight fight fight the be encounter I don't think so but I do think we need an audit because I hear a lot of people asking questions and I think that they will appreciate a professional outside audit and thought thank you thank you uh Francisco Perez [Music] good evening uh Apple Valley School District board members parents teachers I I'm here as a uh father of three boys at the Apple Valley School District who you know one day will become responsible contributing men of the society I um here to talk about mainly assembly Bill ab1 1955 chapter 95 and this bill as some of you may know is is explicitly prohibiting the quote unquote forced outing among California schools and again that's you know that's in the bill um take it as you want but ultimately my opinion is that parents have the right the right to know what decisions their kids are making while they're at school it is unfair I think for the responsible parents to be and again I'm saying responsible you know it's quote unquote but you know for parents to be kept in the dark about life decisions that children are ultimately making while they're at school um I believe there has to be another way to help children who need the help without impacting the children who don't need the help um that's about L I have to say on that subject uh what I do have is questions for the board and I guess one of the question I'm G to start with is you know how does Apple Valley School District plan on handling these situations um second is this something this bill something that will be presented to the children at school you know as an option or is it being handled Case by case uh next uh will there be or is there a policy implemented already within the district uh regarding this bill and last but not least will there be instruction or material provided to Children addressing the bill you know so right like is there going to be a presentation is there going to be slideshows um I'd like to know as a parent so that's that's what all the questions I have for the uh that assembly Bill and then another kind of I'm just going to throw it in there whether it has anything to do with it or not but but um over the last three or four years we have received the option to opt in or out of counseling services in the district um written like a written paper this year I we we haven't receed that and I'd like to know has something changed you know is something different or yeah you know I guess we're just curious you know we used to get that we used to get that paper and right we had the we had the option to consent whether or not our children receive Counseling Services I guess right without our consent and I just didn't see that this time so and yeah you know I ask if you know if we can maybe get answers in some sort of formal writing or if any other parents requesting you know the answers to the questions that I asked maybe they can you know find a way to get those answers as well thank you that's it thank you board comments Mr Bender go ahead no I'm just kidding go ahead make sure we get back with this gentleman just spoke yes okay thank you and SE your last name is self no no behind you was your dad Donnie self okay and you know what this is old hat this is my 57th first week of school I already know where you're going [Music] know all right is that the 15 is that your 15 minutes is he done is he done are you done oh I'm done yeah oh okay am Amanda Buchanan I have no comment thank you Gary Ry Rick Ry um I think that um Mr self will have somebody contact you from the district I mean just just to talk we get it um the two gentlemen that spoke um somebody will hopefully get in touch with you and get some answers or give you some answers we may not have Solutions but we will at least speak to you uh regarding the last speaker um or the second to last speaker unfortunately we don't like we I don't approve of calling people's names at a board meeting uh you address your case but not the person so when a a teacher's name is brought up and and mentioned at this level it is absolutely unacceptable we don't function that way um you just State your case so I when I'm listening to it um christe is not here and her name shouldn't have been brought up uh Mr Watkins is not here wil or Watkins his his name he shouldn't be brought in here uh there's no Personnel in this District who is called a bean counter and so if you want your case to be heard I will assume that you are going to bring up the case as is and no labels so that's a little bit uncomfortable for me to sit through it and as the president of the board I need to address it thank you Mrs Nelson I will um set up times um with staff and myself to go through some of the questions that have been asked and um at least talk about kind of what what parameters we have as well okay um I did reference in my June 14th email to board the um safe and civil board Workshop would be held on September 18th from 3:30 to 6m here in this boardroom we've also been invited to a small cohort of school districts to attend a mini um safe and civil conference in Eugene Oregon um from January 13th through the 16th this would impact the board calendared meeting for January so I want wanted to get this to you now we don't have to decide tonight but I am going to need some directions I wanted to follow up with at least that information um we still have a little bit of time but we would like to um if there are board members that are interested in attending I do want to know that so that I can get that information to safe and civil and then we can talk about what that board meeting looks like in January if we need to move it um and then the budget committee is getting ready to um the invitations have been sent um Wednesday August 21st 4:30 in the conference in conference room B uh Maria you and Rick were the last Representatives back in 2021 um I think most of that was done virtually um due to covid but um we just need to know if one or two of you is interested from the board um to attend that it's not a requirement of the budget committee but we welcome it so um I think that needs to be just a discussion among yourselves as to what you'd like to do I think I'd like to go uh and I also like to make sure that the there's represent representative from the dist from the teachers and the classified and and they pick they already are that's all they pick the people that come so thank you so miss oar is interested I I mind doing it again either but we have a couple new board members on here that maybe they'd want to step up Amanda or Gary so what time did we have last time we had it from 3:30 right this one is is um happening at 4:30 in the afternoon okay August 21st is the is the first one I am available um how frequently do they meet if if you'd like I will provide a schedule uh of the meetings to Kylie and she can send those out to the board so you have the dates so you can look at your availability we have a I only have one soccer schedule so far absolutely I've I don't know yet it's it's going to be on a monthly basis one one a month okay so right now at least um we've got two that are okay and if something needs to change in the future we can do that and then um I wanted to provide maybe a solution to align our practice with board bylaw um 9250 that we discussed um at the end of last year referencing board member absences um the practice in the district has not been to um remove salary or any of the um pay but to follow the um board bylaw and to do a resolution would be appropriate so my recommendation would be that if somebody is going to be absent and we know in advance because we know those things happen a surgery is planned a family gathering is planned we can take the resolution to the actual board meeting where the person is absent and make the decision to move forward if it is after like somebody gets sick we will bring it to the following board meeting as a ratification if that's appropriate to the board that was my understanding when I read it when I had forwarded it was just to have the resolution acknowledging it yeah so is everybody comfortable with I mean it just makes sense if it says we should acknowledge it just so it's on the record absolutely sure okay then there's the solution I'm getting nods I appreciate it thank you um and then just so the board members know um we have a calendared August 22nd 2024 not for current board members but it's our candidate Workshop Maria was writing it down diligently but it's our candidate workshop and um we do it every time we have an election that involves any of the areas and trustees and so um more information will go out once the register of Voters has given us the official list of um those who are um running and then Kylie will send out invitations based on that list and it's a variety of ways some people give us addresses some just give email addresses so we'll go from there and I just wanted the board to be aware of that um because I know we have at least um one incumbent running and uh so August 22nd 2024 you may have seen an email from csba but um AXA is also pushing that we pay attention to AB um 2088 um the Senate Appropriations Committee will consider the bill on August 15th they are referring to it as a one-size fits all um approach to the hiring and prom promotion of classified staff without an ability to determine whether a candidate is well suited for the position regardless of our local practices it removes local control and so if you um did not see the csba email I can forward it to board members you have the ability to send a letter um asking them to not move forward with that I mean it impacts bargaining um agreements there's a lot to this and if they move in on that um and take away the local um control on that that it's just like everything else it'll continue to to um chop away at what you get to make decisions as a local board so okay that's all I have thank you very much it is recommended that the Board of Trustees discuss and take action on the following items adopt the Declaration of Need for fully qualified educators form to be effective from July 1st 2024 through June 30th 2025 as required by the California Commission on teacher credentialing I'll second any discussion all in favor I any opposed approv the certificated and classified Personnel actions as listed I need a motion I'll move it second any discussion all in favor I any opposed thank you approve the recommendation of the administrative hearing chairperson effective immediately on annual review AR number 20242 I need a motion second any discussion all in favor I any opposed consent agenda item it is recommended that the Board of Trustees consider approving a number of agenda items as a consent list consent items are routine in nature and can be enacted in one motion without further discussion this procedure conserves meeting time for a full discussion of significant issues consent items to be approved in one motion is 1 through 66 I'll move approve through6 this you pull it you like to pull I would like to pull item number uh 57 okay I'll make a motion that we approve um items 1 through 66 other than 57 all in all in favor I any oppos okay item number 57 uh was to approve the agreement of legal services with Dennis woliver and Keller uh my question is to um Matt did we use them last year and if so how much did we use them we did not use the firm last year okay actually missar I I can answer a longer um piece to this because I've asked the same question um this firm applied during the RFP process that we originally did when I became superintendent or as the transition lot they were part of it and we at the time we asked that we we um allow them to be part of our group that you approve as an HR past assistant superintendent I attended several of their free trainings where they'd gather assistance seps from Human Resources um um throughout state but we they were all tied because they had an um an RFP they had had met the criteria and were one of the legal firms that the district could use didn't mean that they used them just they were on the list so it was a free service um I used to attend them they were always in LA county they were excellent we contined to maintain keeping them in place have never used them as a legal firm to provide legal services but we we did um use their their trainings Dustin's team has not gone he doesn't believe that they will attend those they typically go to the IPC trainings with um sanino County so we don't even actually need them to be maintained on the list um but that would cause you to vote no um for tonight's piece in order to remove them either that or there would be a way to is it table it Kylie yes you could table it and we don't have to bring it back well un unfortunately when I was reading the agreement that they had it it just triggered uh that their fee was excessive it was way higher than all the other legal legal um uh agencies that we have contracted with and so I do not believe that we need to keep them that's my opinion so you'll need a motion I'll need a motion to take out item number 57 from this agenda item um you the motion we will need a motion um the the approval is the recommendation is to approve so you will need a motion to approve and you guys can either vote in favor to approve or to reject the um recommendation of approval which will result in the contract not being on an approved list okay what is the benefit to us leaving it on the approved list actually nothing at this point I don't think we would we're not attending trainings um the group that was the three attorneys that were doing typical HR trainings are not the three attorneys that are currently doing the HR trainings yeah doesn't harm us in in any way okay we I have items all the way to 56 and 58 to 66 are the items we approving tonight right you already approved this that yeah so everything yeah the 57 57 I'm going to call on a vote on 57 I need a motion to to approve approve or not approve it's a motion to approve and then everybody can vote no or yes depending on we approve no you'll need you need a second you'll need a second oh second I'll second it and then I say no and you guys Che and then we all am all in favor of saying no no no no all in all in favor all in favor no don't even say anything because it's all in favor nobody responds okay we're done opposed opposed you have to ask for opposed any opposed yes we're all opposed so the vote is an 05 for all opposing approved nobody else you got this you got it it's gone my backgound is special it's driving me God all right um let's move on we we don't have any do we have any item for clo another Clos session no no okay I hope not uh any future items do any members of the board have any future items to bring forward no I don't okay next board meeting will be Thursday September 5th at um 5:00 p.m.

e let's do all right 7 o'clock we'll call the meeting to order thank you all for joining us this evening we'll start off with our roll call please oh maybe [Laughter] not she to while we're waiting for our roll call if everybody stand with me and we'll recite the Pledge of Allegiance please I pledge allegiance to the flag of the United States and to the Republic for which it stands one nation under God indivisible with liberty and justice for perfect thank you all right we'll go into our roll call please tonight here Andre Cory is absent Kelly Moyer is absent Greg Meyer here Lisa Sher here Tyson search here all right perfect that gives us a quorum just barely but we got a quorum so that'll work next one is welcome all our visitors got a good crowd this evening thank you all for joining us tonight do you have any public comments once twice all right no public comments uh there were some correspondents I think it was all circulated by email and in your packet maybody have any questions on that with that we'll move right on to our consent agenda Mr Grody if you'd walk us through that yes um this uh board meeting coming one week early has made the financial a little problematic um I will email them to you as far as the reports and the treasurer's report um we have our new Treasurer but so he had didn't have as much time to do it because we pushed the meeting up early um with that we then have um resignations there is a lot of Action Personnel items James Elliot Middle School assistant principal has resigned Wendy Stevens High School math teacher has resigned Dave goomers shimer bus driver is retiring um in August of this year Rosemary langang middle school counselor plans to retire at the end of the 2728 school year um and Rachel Foster High School attendance secretary will be leaving us we've got some Employments of educational support Personnel Megan clor Park viw lunch and recess supervisor Tina Zigman bus monitor cydney Willie prek Aftercare supervisor Chris Schult HV AC maintenance um Addison wam prek after Care supervisor that's just two days a week um JMA rodenberg prek Aftercare supervisor also two days a week and Sydney Willie prek after Care supervisor one day a week we also have Kelly heck G to be a new driver and um and uh Tracy Hayes for the high school secretary position to fill Rachel um Foster's position certified Personnel we have Joan vernum she will be the high school math teacher extracurriculars we had listed originally Tracy Hayes and Sarah KOST stump to be co-sponsors for the Middle School yearbook we're taking their name off because Miss Hayes has decided to take the pr of the secretary position at the high school Courtney bman is the replacement for that one as the Middle School yearbook supervisor Robin Siler is going to be the park viiew Eagle View yearbook co-sponsor with Jamie Mansfield as the Park viw yearbook book co-sponsor Joe B bur is going to pick up the assistant girls golf coach that came when Miss um oh Stevens left us um and Carolyn Kish will be the academic Club sponsor we've got no noncertified class advancements but we do have declaring of vacancies the Middle School 11mth SEC secretary and we need a student worker um for the after care Eagle Zone group all of those changes I emailed to you earlier today um because there were a lot of movement uh but Administration recommends that you approve it as presented right quick question you said we don't have a treasury report but or financial reports here you've got some of them the the account the July bills have not the the July bank account has not been reconciled okay so you'll get the July reconciliation later um there are some also some in between bills in there uh so it's really the the the reconciliation of that and some of the uh um the reports don't have the new budget numbers in yet it didn't transfer over with the new software okay got but we'll email those corrections to you okay I have a qu is three and seven one in the same what are youing in the B so why is she listed twice okay oh yeah Sydney Willie was mentioned twice good catch Miss Schumacher given that I recommend that you approve the consent agenda as presented perfect any questions comments concerns suggestions what me like to make a motion to approve the consent agenda as presented I'll make a motion thank you Tyson do I second I'll second Thank you Lisa roll call please Adam hkin yes Greg Meer yes Lisa schacher yes Tyson search yes perfect car unanimously move right on to our reports and presentations we'll start off with our assistant superintendent reports okay well good evening um everyone I have the August report for you um it is short but again I just now stepping in but it's been a good month so far um the first thing I would like to do is I would like to do a staff shout out um I'm very impressed with my Skyward team that was on the Forefront what I was asked to jump into with these three phenomenal individuals which have really stepped up to the the plate with helping with the Skyward transition um so miss Kimberly Johnson Mr Brian Reeves and Mr Trent our Tech director I don't know how to say his last name mfy mafy um all three of them have been such assets to our team and we have worked so well together um again if I ask them to meet they meet with me we all come to it to the table with different lenses and perspectives so it's been a really good journey so far speaking of Journey I know it was our new um way to do registration this summer we definitely had some hiccups but I think we communicated those hiccups and everything has been pretty uh seamless since then um teacher access we are ready to send them a training folder next week um with all of the information they will need to have proper teacher access to do all of the amazing things with attendance and Gradebook um really good things are going on so I feel like we're in a good place with Skyward and the team is just as I said phenomenal um I could not have done it as seamlessly without them so thank you the next thing I wanted to touch on is um I have the opportunity to be part of the Monroe random partnership um this I believe started last year through a grant that a Chester School District social worker kind of spearheaded and now since we're part of the county we are working together collaboratively I did get to attend the Columbia Library petting zoo on July 20th so that was pretty early on in my time here with the district um and it it was really amazing Early Childhood I think is something that is foundational to the success of education and what we're doing is we're bringing both counties together and we're sharing our resources and communicating that to the parents um to help with anything they might need um specifically with early childhood and that as I promised was a short report but if you have any questions I'd be happy to answer awesome thank you very much and we'll move on to our superintendent report um this week we had our open house for community members to see the construction news we had our bids and we've got an action item tonight to approve phase one um work on the high school and so that's exciting the open house had about 20 people there um the feedback regarding what we plan to do with the facilities and whatnot was very positive the fact that this we're doing this with the uh the sale of the bonds keeping that Bond and interest flat was well received the key questions are really about Transportation picking up and dropping off of your students at the middle school or the high school and how that's all going to work um Douglas brim the city planner uh City uh administrator was at the meeting and um he answered some questions when they started talking about the transportation you know about how we tried to get ID do to expand to three lanes but really anyone that has dropped off children at the high school I've done that I've not ever dropped off at the middle school but when you watch what's going on you feel everyone's pain but the students are there on time and everybody gets to school on time and people zipper in and um it it it works and so I do doesn't see the accidents and doesn't see the delays that would warrant a third lane um that said we're always trying to make it better but there is going to be the first couple of weeks us watching very closely about how we're transporting how we're moving how it's working and then what needs to be changed or or modified we've talked with the uh police department they will be on site helping us to monitor the traffic and discuss and debrief so um I just ask everybody uh to have patience with us during the morning commutes and the at the end of the schools we met with um Peter uh the construction company today and worked out some more of those details to make sure that deliveries aren't going to happen at that time and a lot of other key features but uh it's going good I can't believe that school starts next week um where did the summer go right uh that's pretty much it for my superintendent report very well thank you move right on to our items for Action the first one is the approval of the 20242 budget display we are currently pushing those numbers you take your last year's budgets and you kind of roll them over and then you massage them as needed with based on your projects and your increases and whatnot um we need to have that budget on display for 30 days which means I will post it or have it posted and I will email it out to you on 818 2024 that will allow it to be on display for 30 days prior to the um September board meeting so Administration recommends the board approve the posting of the fy2 budget on the 18th of August right may like to make a motion to approve the budget for display I'll make the motion thank you Adam second second roll call please Adam H yes Greg Meer yes Lisa shoem marer yes Tyson search yes perfect since we're going to display our budget we need to establish a date and time for our 22425 budget hearing after having the budget on display for the 30 days you open up and you have a hearing to listen to anybody's questions concerns or comments regarding the budget historically we've done that at the regular meeting at 7:00 which is the start time with the regular meeting to follow so given that Administration recommends the board approve the budget hearing on 9:19 2024 at 7: p.m.

thank you all for joining us

40 as well we have a quorum myself and Joe are on zoom and um and Makita Keegan is in the room in town hall great thank you um and at this point we'll have the clerk's report thank you Madame Vice chair uh we received one correspondence from the public since the last planning board meeting and that is um of a nature specific that the um town planning office would respond not the clerk on behalf of the board thank you and for public comment Peter do we have any public comment online uh this is the time for a public comment uh for anybody online would you oh I see one person with their hand raised um with nobody in the room I will give it to Jo on Friday Joan can you please unmute I will ask you to unmute yourself uh and please step forward oh now I can okay junan Friday went your Road Ashland um I don't want to take a lot of your time um I haven't heard the new proposal yet and I'm sure you're working on the best plan you can for Ashland um I don't but I want to go on record as saying that I feel very strongly that the town should band together and fight this I feel the state is already mandating way too much for the towns thank you that's all thank you and the next topic on our agenda is the MBTA zoning update my Z is down so I'm just going to hold on okay we're gonna hold on just one moment since our Zoom got lost Alo okay so uh Tom planner Peter Mack and uh beside me tonight is Al par seon planner and so Alvaro and I um have been working really hard diligently since the last uh spring to come up with a plan that uh suffices and meets the MBTA uh law um zoning law and the criteria um and so what we're coming down with is kind of a not a new proposal well a little bit of a edited proposal from the Springtown meeting um I was able you know we Alvaro and I have been uh for the last couple of months have been following updates I think from the LA from the spring we said we're going to kind of wait uh what happens with these 240 BS that obviously we are still waiting uh on further information on and um and so with that said um we're still trying to put together a plan that meets the principles of what how we kind of set off um last spring obviously to to take into consideration what Ash has already previously zoned um um to obviously look at what ashon has permitted right and then also to look what um what areas in town make sense um with the lowest uh minimal impact obviously to the community uh with that said overall um just as a review um we uh the town of Ashen need to zone for uh 15% of our total housing um and so that is uh 1,124 units um just as a fact uh Ashland in the 2020 uh census has 7,400 and um excuse me uh about 7,400 units to be precise um so with that said just to go back we do need to zone for 1,124 units uh this has to be done over uh 50 acres um 20 40% indoor 20 of those Acres need to be within the MBTA District Andor um5 miles away from the MBTA station another fact that needs to be considered is that 50% of the overall Zone needs to be contiguous um and so going back to the spring um that was kind of an an easy one because we had cus and we had the land area known as lotu ug ugc um and that check that box um if we remove ugc from the equation uh due to that 40b obviously being in litigation um we don't really know what's what's going on there um that leaves us um the cus parcel which is the biggest parcel which is about 28 Acres right and so that is one of the hurdles that um has been one of the most biggest I would say um one of the most identifiable challenges to kind of to to to kind of or indoor hurdles to kind of meet um so with that said um what we have presented tonight are a few Maps Al do you want to run through the maps yeah so I guess just to point out parcel a that is on this light green color that's fully serious so that's kind of like the parcel that we are looking out and counting on definitely having on this proposal because it meets a the5 mile radius requirement within the MBTA station and um if we're looking to sewn on a Max of 56 Acres that will also meet a that would also be a contiguous District so just kind of like repeating what Peter was saying and just mentioning it that before we were looking at all this part of the RTE so right here where my mouse is that was overall 7 7% of our proposal on the spring since we are removing this light blue area around the cus parcel of course that acreage uh decreases and so for that reason we are looking at serious as the main parcel to maintain that contiguous and the maximum of overall land that we will be looking at zoning is 56 Acres um parcel B is 100 chest note we understand that that has been permitted in since construction so it's um a feasible side to reson and make a part of this this project um C is pwn Street we included on the last proposal and we still continues to look at as a potential parcel and good option for this proposal um we mentioned D just to kind of like show it again but that one is ugc and overall the rtdf rtda um district and part of the RTD but like Peter said because of the fact that he in litigation there's a 4B permitted there is age restricted um we're thinking that it could be less of a potential option because of all those factors um I know that in the spring we talked about potentially Pleasant Street and so we revisit that option um again because we are losing a lot of acres in this area by taking this out um and I know that one of the things that we were looking at is how much actually that could be built or how much actually could be built there by right or special permit and so we went deep in the zoning in there and you we will'll be showing a little bit of what we model um the zoning over there is through floor area ratio um so because of that it was a little harder to see how exactly what will be the number of units since there's no really standard square footage of a unit that you can just optimize and kind of like mention it so that's why we have to revisit and model it um but we're looking at that as an option um parcel f is 10 to 60 Main Street again knowing that um right now it's been reved as a it's proposed as a 4B um is part of the ad zoning again that already permits by right housing in there we also looked at that and we also model a potential number of units how much by right based on the F will be provided uh we'll be running through those numbers again but that's kind of like why we included into this and then parcel G is uh 61 waiver Street that's again another parcel that has been proposed as a 4 EB so when coming down into looking at all the pars on town we also thought that since that is already being pro in the process of being proposed for more housing we could take a look at it included into this um overall analysis y uh thank you Alo um so right now just to kind of take a just kind of kind of stop um those are the parcels that we've kind of put together to analyze what could be kind of what could be kind of mesh together to meet the qualifications right now uh Parcels um andoor I would say A and B right which are cus um and 100 Chester um need to be the need to be in the equation most importantly cus needs to be in the equation uh because it meets requirements that the state law has kind of put forth other than that you can start to kind of build this mold together right um and in doing so um we can kind of we can build that mold up and then we can kind of move some pieces around regarding density um equations um and obviously there's pros and cons to every to every piece um but at this point I just want to stop does anybody have any questions um I'll start so the the partial there's three Parcels that are in play of this puzzle that mentioned 40b one of them is an approved 40b a friendly 40b which is parcel D which is ugc which understandably as a court thing but I I feel like I'm not getting how that really got potentially dropped from this like what what's the argument to drop that versus these 40 BS that aren't approved well I would say the the the question one has to ask is saying okay why would you drop it why would you not right if we kept it in right we would be increasing the density of that parcel by right so therefore right now we have a friendly 40b which is Aid's restricted at 180 units right which is in litigation it's been in litigation for the past two years right if we move that into the equation and that is 17.9 Acres right we have to have a minimum density of 15 units so therefore that would move the proposed by right use on that property to 270 units can I ask a clarified question though so I know that the acreage of that is 17.9 MH but like if you do all the green a plus c you're up to 41.665878 so let me start again I thought the required acres are 50 correct 5 yeah so I'm just kind of trying to do math so if you add the green the two greens plus C you get to 41.665878 N9 Acres out of D to Zone it that way and therefore not impact the legality of that project or not risk you will technically be impacting it because if you look at the map right and then you look at let's say the RTD e right here and you see right like these Lane right so all everything that is around it even if it's the Seven Acres you already are picking out the project that is ugc and then immediately when let's say we are only looking at 50 acres like the minimum we will be looking at a higher density so we will have to like play with the density on that I guess to clarify basically if we take N9 Acres out of that 17 acre property and we make it by right more dense you're saying the whole project could be at risk over those nine acres that are more dense I think it has a possibility of changeing there is a possibility I guess and have we sought an opinion from the state or from legal council as to whether that would actually be a viable problem I'm just trying to imagine you have a friendly 40b over 17 acres and they find out that 8.43 of it can now be high density are they really going to change their entire project because there's little sections of it they can make highly dense they may I feel like we should explore that you I think they potentially could just to make a note that whole parcel known as parcel 2 is actually 37.9 7 Acres right the town of Ashland um in with purchasing land within the um purchasing land within that ugc I mean excuse me within the RTD district from the land owner of lot two um the town of Ashton's going to get 20 acres back so that's why there's a differential to the 17 Acres that are in parentheses because that's the the the the I would say the developable area within that lot too I see a hand raised online just the FYI it um but that is a possible possibility right furthermore we also looked at e right which is the Pleasant Street Corridor which is a total of 7.56 um the the 10 to 60 Main Street project that has a total of 6.9 Acres um that both the Pleasant Street and the 1060 Main Street um they do have a f of two um which is allowed within a mixed use development and so that is now kind of opening up the door to the ashin downtown ovet district uh the second sheet that you see uh with every with with with information here is actually a f uh examples of f um and then the Third project that we looked at just you know to to put everything in is the the W Street which would be 13 acres of land um you know we can move we obviously we're still in the process of of looking at things and building the the model up um to meet that 50 acre goal um and the contiguous factor and obviously the acre is within that Five Mile district am I reading this so the parcel e on Pleasant Street um I I definitely I'm going to just repeat I have heartburn about that because we re we rezoned add as recently as 6 2021 at town meeting so that means it got reviewed we had an independent consultant Peter you were here then we had a board we had town meeting vote and now we're we're making this more dense with when it recently got reviewed like the it actually got more dense under that update date of the zoning no it did not um and that that zoning add requires it says this should be the most um commercial-based so without putting um I know there's a allowable to have some commercial on the first floor and they particularly say with downtown so have you explored that with partial e at all just to back up a minute the the change that went to the the the change that happened to the add District was really about design criterias and the update and no part of that bylaw update actually touch the density the densities within add the densities within ad go back to I believe 2015 uh which was the last change no I understand but my point is in a relatively recent given our snails pace of like making changes with government town government because that's how it works democracy is slow when we revisit it in 2021 we didn't say we want it more dense so the most recent visit so now this is imposing a density that I I'm going to stick to say I'm not saying it shouldn't be more dense what I'm saying is that should wait for the comprehensive plan process that we're in the middle of and and particularly unless we consider the commercial part of the MBTA zing that we're allowed to do and I haven't heard anything about that in the proposal could I just clarify one thing there so when we were looking at the the BW right um that one was add was the most challenging really to like compare because it was on F so right now by F depending of course of what is the square footage of unit that you will use you could actually make it more it could be very dense Yeah so basically what we are are looking at is that if we were to move on with this MBTA zoning we will be limiting at 15 units per acre and because it's an overlay zoning you will be allowing for any sort of commercial development to happen still um because they can still use the zoning that is under so like the add overlay and then the industrial zoning on the bottom so they can use all of those zoning in case that they would like to but there is an MBTA 3 a that does have a requirement we could put in commercial other communities have done this so what you're saying is I I get it it's Dealers Choice right now it can stay commercial just like all of downtown 10 to 60 main can stay commercial or they can decide to do some commercial and if we do the MBTA that right now what you guys are talking about is only residential yes but there is an MBTA 3A they up updated it since it was initially passed because communities they want we all want our community to be vibrant downtown so just putting housing with nothing there doesn't make it vibrant right the state that's why they Revisited the 3A so I I think putting given Ada adaa if you read our zoning specifically says that is the heaviest commercial density when you go B and C they they kind of say it's not we think it's not as important so that's an a like we shouldn't we shouldn't give that up we definitely should not give that up can can I ask a clarifying question do we have any questions from select board before I do Yolanda did have her why don't we give the select board some question time does anybody uh from the select board online and or in the room have any questions you land you're on yand I've asked you to unmute I'm also GNA now I can thank you now I can uh so my I had raised my hand because I had a question slash followup when Anna was talking about parcel C the ugc parcel can you have different zoning on the same parcel yes okay yep this would be an overlay District on top um and it would cover yep you can do that and then the other thing is uh in regards to I mean I agree with Kate in regards to mixed use that is something that the MBTA zoning does now allow originally they didn't but they do support mixed mixed use so I would say that for parcel the parcel along Pleasant Street we would want to make that mixed use versus just housing because there's already commercial along there so mixed use on that parcel as well as on the 10 to6 mream makes sense to have mixed use encouraged as well as just housing and that's really all I got thank you sorry I was late had another meeting okay um I had to unless there's other questions on line no um just to clarify the the orange and blue on that chart which I think is very helpful showing density is build or permitted versus MBTA I just want to make sure I'm interpreting things right looking at label f and g so 1060 Main Street am I reading it right that it's proposed at 250 units but if we Zone it for the MBTA the zoning would be for 124 yes he will be 18 to so the practicality of this is I'm just imagining how this works in Practical terms we had the 40b proposed to us it's now under review by the state if we Zone it to be 124 units that project can still get approved at the higher Den it just happens to be zon for the lower density correct okay y so I feel like that's a win-win right there me personally um and then the other question I guess it's the same question for G same concept it's being proposed as a 40b at 226 and the zoning would would be for 199 so again even if that project is approved at the higher density the zoning would be lower than what's approved basically the zoning makes zero impact on the reality if we Zone it for the MBTA we're still going to get something with more density that was kind of like the approach that we were looking at and then just so I'm clear correct me if I'm wrong Peter if this 1060 Main Street is approved is 61 Waverly are we over the threshold for affordability if 1060 is approved no no okay so we're still kind of vulnerable to 40b for assuming ugc succeeds in its progression you know what I think at this point you know ugc it depends on what ugc does you know obviously we approved that we got one year of Safe Harbor because it moved our mov the Shi needle about you know the 1% that it needed to because they didn't pull building permits we fell out of Safe Harbor if ugc ends tomorrow litigation they come in and they pill bu building permit then we could um we do have the opportunity however um it kind of depends on how the other two kind of shake out and also we have you know 501 Pawn Street which is also 25% affordable but that's a lit project it's a it's not a 40b project it goes through a different process to get on to the Shi that doesn't get on to the Shi until a regulatory agreement has been signed occup permits have been issued so you're just dealing each project is a different has a different set of cards or a different C set of circumstances and so you're still you're try you're still juggling a little bit of everything um including two possible 4bs that are right now under review at Mass housing which is FNG right correct so I have a question to to Anna to your comment that it's a win-win because I I actually disagree with that because right now for the adaa ad add or at least the the versions that have come to us they a special permit and I think you know serving on the board how hard as much as we get beat up sometimes by the public or other people we work hard to make these projects better and I can honestly say there's they've been better like meaning safer and um I'm not the one to comment about Aesthetics but there's people here that absolutely put a lot of effort into making them so once this is by right I I mean that painful effort that we go through to make projects better is no longer going to happen for the town I guess what I was saying in the win-win is if I'm the developer and I've got a 40b proposal in front of the state for 250 and we pass MBT zoning which only has 124 I don't have any reason to pull out the 40b and come back in my opinion so I feel like there's low risk to the town of Ashland is the developer standing in front of the state with high density and all we did was create less density so I don't I don't really see the risk that we would like it's not like the developer is going to say oh sure I'll just come back for a bu right project with less density but we don't know this is where we were in the spring we don't know this 40b is going to be accepted that's the but we do know there was a project of 200 units in front of the planning board that has been withdrawn because it wasn't valuable at units so I I get that there's a risk like all of these things are risky and and maybe what we need to do and this is a great chart is kind of at least for me what would be helpful is to kind of visualize the risk of each one slightly so obviously the green ones there's very low risk the project is going to come back because it's happening would we all agree on that like it's already standing there it's built yeah so there's that um 501 Pond has this permit been pulled like are they so no a permit has not been pulled right but here's another you know risk risk right and and obviously you're you're we're we're talking about risk um obviously in 2014 the town of ashon permited a um elderly residential Assisted Living center right New Town 2024 issues a permit to the planning board for 120 units with that said the proposal would be to um you obviously looking at this and we've kind of looked at this a lot Alvaro and I is by right 501 Pawn Street within the pawn Street overlay District right has the ability to pull permits by right for 81 units right so if we the town of ashon included the pawn Street and excuse me put the units per acre between 20 and 25 right in at 25 units per acre you're just a hair above 81 units which is allowed by right but you're well below the 120 units that that permit calls for that was issued in 2022 so therefore you're it's it's you're limiting the risk right and you're minimizing the impact does that make sense I lost you at one point but because I'm not seeing 81 I'm seeing 151 81's not on there 81 is the buy right within the pwn Street overlay District right and so then if you took that plot of land which is about 3.74 acres and then you said you would allow around between 22 and and 25 units per acre you can increase your you're giving you're not giving up much right you're just saying okay and in the MBTA District you can you can develop say it's 90 units right well it's only nine units above what you would be allowed by right both at 10% affordable I think that makes sense I'm just confused because it says here 159 under 159 number comes from the total acreage everything per everythings with both you're just talking about 501 correct which is going to be about because you have to think about the both Parcels when you're looking at it because you're counting both as you build up that model yeah right so to me that becomes a very low risk like we in the we didn't have that information right yeah I think we can agree that so C is low risk a B and C are are low risk a and be your no risk now someday they can tear them down and rebuild and we understand that how is how the zoning goes C if they just said those people walked away at the 25% affordable and their credits someone can come back and and build in like less than the 120 and in range of what is already by right correct so that's extremely low risk so so I guess to me if if you do the green and the orange we're we're at right so we need to find whatever 8.43 or whatever somewhere correct and guess I guess to my question would be what is the most we know that the rest of this is somewhat risky can we grab thoughtfully sections of the rest in a way that would minimize the risk at those sites to losing the project correct that correct so I looking at it you know ugc has risk right if if it it it just depends on risk we could we could use ugc area is is rtte um or we could go to 10 to 60 Main Street right 10 to 60 Main Street 40b 250 units right um then you're looking you're looking at obviously a project in front of the planning board right that was at 200 units I think everyone kind of was starting to kind of wrap their their head around that number um and now if you include them that's 6.9 Acres if you put them in the realm of 18 units per acre you're at 12 124 now when you bring in the add right which is a totally different factors right about what's R Allowed by right and what you can fit in there and at that point also you got to think about height setbacks parking spaces how much you can talk about that because really f is almost a pancake model right of what you can stack into that lot right and so there's many different complications when you start talking about about f um but you're you're you're low risk in my eyes but you only have 6.9 Acres right so you're still short of that 60 Acres excuse me that 50 acres you need 1.44 so you still need to go someplace else now you could either look at pleasantry right or or you could look over towards ugc now Pleasant Street it's near the train station right it's on the other side of the tracks um we do talk about it but we're only minimiz we're we're it's under right the add A's F of two right which is going to call for mixed use buildings so I understand where you're coming from where everyone's coming from about the commercial uses but you're still slotting it in at a lot at a spot right that is yeah it's allowable by right at 15 units per acre however if you use add at the end of the day you're probably going to get more units on that site under that different bylaw right but it's a game of Risk and as we're just trying to identify all the op so why can't we if we're exploring areas in add why can't that's exactly why the State changed and allowed commercial we need to look at that if we're taking potential commercial areas in our downtown then we need to look at MBTA zoning that includes that I guess I'm going to go back to uh well first of all it seems like we're moving into the comment section so I want to make sure is there anything the select board wants to ask since we were kind of in the questions phase and I do uh yep Anna thank you um I just have one quick question for Peter it's one of the questions I forgot to ask uh at our last meeting when we were sitting down uh where you folks are tonight um with ugc respectfully to that uh they have been permitted is there a Sunset date for that permit when it when it expires or if it ever expires uh because this this particular situation is now in the land court and usually with lanc courts it's between one to two and a half to approxiately three years uh depending upon uh you know how the litigation is going to go so is that permit still accessible for these potential three years you know out out of three years yeah I can answer that question the the the correct answer is yes that permit is still viable so a special permit well excuse me just to back up a second so just for a facts right a comprehensive permit has a tolling period of three years from the date it hits the town clerk's stamp right um to starting the 20-day appeal period ugc ex that permit that 40b permit was appealed by the property owner um Mr Bob Gainer on the 19th day of the 20th day of the appeal ra that automatically stopped the tolling period so all the litigation right still has stopped that tolling period now depending on which whatever way the court kind of rules um either yay or nay uh if it is if they go in the direction of the the developer right then that totally period restarts that permit is there for live again for three years well become awakens I think is a better word so it awakens right and it has a lifespan of three years moving moving forward does that answer the question Joe yeah thank you you got it no sweat okay so I think we're at about a half hour mark and maybe we'll open up to more of a conversation with the select board and for the rest of the 15 minutes and comments anyone online y Yolanda has her hand raised Yolanda I think I made you a co-host so please feel free yeah I I see that I can now unmute thank you I I like the additional work that's been done I like where you're going with this uh my one concern with ugc is a lot of time and energy was spent sort of Designing what that would look like working within the neighborhood working within the property and and I know this is a concern that we've sort of chatted about a couple times is by changing the zoning by making it be part of the MBTA the 3A zoning they could then change their project and what what might that then look like potentially um I I also do like the idea of including Pleasant Street after consideration I know at one of our other meetings I forget exactly when I was like oh yeah let we shouldn't include Pleasant Street but as I listened to a few more people and a few more residents it was like oh no it does make sense to include Pleasant Street um so I I like the way you're going here and I think for 10 to 60 and 61 Waverly if we can put zoning in place that might curtail a little bit of the construction I don't know I don't think this will but if we can do that and or if we can then use it as part of our number and to get there I think that's a good thing and thank you to the the subcommittee who worked on this I know it's been a painstaking thing so thank you for doing that yes no I want to thank I want to thank thank you so much I want to thank Joe and Trisha but also I want to really thank you Alvaro Alvaro has been uh the day to-day as Joe can attest uh and I'll speak for Trisha on that Alvaro has been the day-to-day guy on this so thank you Alvaro so I have a question for Yolanda I think is that we I'm assuming you wouldn't be trying to exceed the minimum or are you because you mentioned Parcels that would bring us over the minimum potentially um and I not sure that is's an advantage to that minimum of the 50 acres or minimum minimum 50 acres minimum 1,124 units as close to that I would think is what the community would be wanting yeah just one clarification we want to stay within the 56 Acres just to maintain serus as our contiguous parcel so just to stay within those 20 56 Acres overall of zoning ideally you want to stay within 56 well one of the requirements is to have a parcel that is contigous big enough yeah that is continuous so that has to be at least 28 acres and 50% of like the overall zoning that you give to the town so we want to within 56 so if I do the math of a b and c we're at 4166 and then if you go 56 which is our goal minus 4166 we need 14.34 acres is that right that's what's left to collect somewhere else corre so if we're looking to collect 14.34 Acres our choices are d e f and G um and you know my my one thought is that 14.34 originally when we first met as two boards the reasoning there that really appealed to me was the idea that our community appreciated if there were areas where projects were either already thought out or in process or about to be built so for me what appeals to me where I want to collect the 14.34 is in areas where there's already project that has been thoroughly thought out with minimal risk that it's going to be harmed it sounds like ugc has a bit of risk because it is a um it's not a multifam or it's it's age restricted it's thought out as age restricted and it's in litigation so I can see why messing with the zoning there could be high risk f and g to me are lower risk in the sense that both of them have high density proposals with the state as 40 BS I am having a hard time seeing how any developer would say oh I don't want high density anymore I'm going to go for the lower density by right that that kind of doesn't make sense to me so I personally think FNG actual projects thought out are lower risk U than D and then as far as e Pleasant Street I know that there are some voices in our community on that but there is no actual proposed project that has been analyzed or thought out and so I view that more as a theoretical concept that until there's a project I personally would not consider that as part of this Dynamic and I think we can pull our 14.34 Acres from FNG with minimal risk can we look at what the commercial part like that part that we're allowed to do like I I I'm having harburn giving up even if you think those projects are going to come in that are under 40b right which we we did ask for commercial oh we don't know what's going to happen but like I to just flat out give that up and go to housing I am not going to no that's a given of course the state now allows MBT zoning to be commercial it sounds like that's a great thing to explore does the math CH like does the math and the blue stuff change if you do commercial no I guess the only thing I guess the only thing that we have to look is that there is six requirements I don't I honestly forgot to like bring the the paper where is that but it has like six requirements that we have to meet and they have to get pre-qualified I don't know how long that will take from eohc to pre-qualify a district so I guess we could check in with Lisa if there's any way that you know when building the bylaws you can put something like like similar to what we were doing with pwn Street with the affordability saying like these could be way upon something like that kind it moves in that direction but I can I can look for that those six requirements that mix use has under NBTA and I can share it are there any other comments or thoughts from Brandy has her hand up hand up Brandy please hi guys thanks um so I I I do think that the the work that you guys have been doing on this is great I think we should get credit for what um what is coming down the road with these 40 BS um because I think you know from from a um you know I agree with Anna things that are that are planned um or and or permitted um make a lot more sense to include in this so I I think you know again you know a B and C are are you know no-brainers um and I like the idea including uh FNG in there as well with ugc you know I think part of the risk is twofold one is whether ugc will um you know potentially change the project although I don't think the risk is so much with ugc changing the project I think the risk is if the project falls apart what happens to that parcel um so if uh if that doesn't go through so you know I if we have Alternatives that meet the needs of MBTA communities without having to include the ugc paral I think I think it is a a the the lower risk is is is the way to go um as far as Pleasant Street goes I I do think that um I you know I I I've heard the same the same voices that Yolanda has a few folks um but I I do think that you know the mixed use is is really important to that Corridor um and so you know with the zoning that's been put in place I'm not sure if adding more density on housing um for that entire Corridor because it looks like from the from the chart there's there's you know potentially 103 more units of housing that would come to Pleasant Street is that that's that's that would be the max or would that be what it would be zoned for what would be the what would be the max potential build out at that density for for that Corridor do we know so so just to answer that question so at the 15 unit per acre that would be under the M under the MBT however if somebody went under the MB excuse me the add bylaw which is a square I mean excuse me a f of two then the potential for higher density is there and so doing calculations I would predict um that a developer uh would choose the add bylaw to get a higher density Net versus the MBTA along that District yeah and I guess just to like maybe like give a little bit of they would be able to to to use both it's one or the other correct yeah and I guess just to like give some numbers we model it not really like knowing but we took like the average size of what a dwelling unit is on right now on downtown Ashland based on the last projects 128 main 21 Main Street and 9 949 Homer and so when looking at that square footage and giving 13% of commercial um the unit breaker was around 72 of course that is like a rough model but that that could be like a a case scenario that like like by R using the add they could look at 72 units per acre okay so so I'm just trying to kind of visualize how how how this story kind of plays out with this if we would include Pleasant Street and MBTA communities the potential impact would be mitigated by add so we wouldn't have to necessarily think that we're going to automatically because I you know i' I've said this before and I think I think it's true I think housing is going to come to Pleasant Street I think that that that that Corridor is really um you know will be redeveloped you know in the next 10 years and I think that housing is going to come no matter whether we we Zone it for MBTA or whether we keep it as it is or whether we make changes you know once we're done with the comprehensive plan but um but from a from a risk standpoint you would you would think that this would be a low risk to add to MBTA to get to where we need to be with our acreage is that is that what I'm hearing yeah I I mean I think that's a matter of opinion I you you would be taking a purely theoretical property that has no project proposed and you would make it by right right now it's purely theoretical with no project proposed that requires a special permit so that's the risk no it's by right it actually I think it is by right but they but they do have commercial and I think that's the so where you can have the potential win-win if Brandy's right everything's going to be developed within the next 10 years is saying as a fallback you you we could technically be getting less than with MBTA which no one's going to do probably but if to give us some comfort of that add the commercial right as a consideration what would that do I guess just to clarify both are by right like jazz residential egg me makes use both are by riding Pleasant with a higher density under add yes so we're just allowing lower density through MBTA through the MBTA would we would we force lower density in that area essentially correct it's a but you force housing only right now kept that 15 unit so but what I'm hearing is we could also choose in exploring how to play with ef and G what I'm hearing is we could explore having an element of commercial be a required element and therefore Force lower density through the MBTA zoning that's what I'm hearing if I'm hearing it correctly um are there other comments brandy or from the select board anything from the planning board um with that I I think to summarize our work it sounds like there's some interest from both boards in hearing more from the planning department on what this would look like if commercial was added into the mix for EF and G so that we can better understand the Dynamics of that and you had mentioned some requirements that the state might have so it sounds like it's important to explore those so that we know if this is a real possibility or not before we have further discussion would would others on both boards agree with that summary as to what we're we seem to be interested in exploring a little bit more I did not hear any consensus as to where we're going but what I did hear was a curiosity about commercial as part of our conversation I don't think we were looking for consensus at all I think we're just giv we're just giving an update about what's going on um but I I do want to just make a note that um I believe the select board made it it official that the town meeting in November was scheduled for November 20th and so with that we were able to kind of piece back in time when the planning board would hold public hearings um obviously when newspaper ads would have to be put in newspaper so Alvaro and I made kind of a theoretical or a draft that would say timeline for the fall um right now we are scheduled into our working group uh Joe Trisha Alvaro and myself plan to organize MBA MBTA public discussion where we kind of start to kind of talk about this on a zoom we'll have probably a zoom meeting like we did leading up to the uh spring annual town meeting um and obviously that would be posted and and put out on the um on the on the on the wire on the Via via Facebook and all their options and then um we'll be having two of those and then we will hopefully be coming back into a plenty board uh select board meeting to kind of start to kind of talk about some of these options and build a consensus so I guess to clarify I did not mean to imply that our goal was to build consensus what I'm saying is there seem to be no consensus about any particular path other than can we get more information on the commercial so how do you envision delivering that to the boards in light of the fact that the next thing is the Public Public discussion I think we're going to I think we're going to you know get the facts and I think at the public discussion we're going to talk about those facts and what those options were and and what the what needs to be done to obviously mend those into this zoning bylaw as far as those requirements it sounds like those requirements could be important so we may not even be able to meet them yeah yeah and I guess we are as kind of like we were thinking of like after this just kind of start drafting what is the actual proposal and like putting down what are the partials that we're thinking of including what will be the zoning looking like all of that um yeah and I guess we'll just get that information about the commercial see those requirements could be meet and then include that within the analysis okay any other questions or comments um two things one I think there was consensus ABC right um yes and I want to just reiterate the thanks because I know this is like maybe there alose is getting to test all his skills but it's a lot of work and it takes you away from other things so thank you thank you okay and that covers that particular topic does the select board need to um adjourn or you want to hang out with us for the rest of our meeting we we can adjourn youand I think yes I believe we can if I can get a motion to adjourn so moved second thank you and uh I think it's just the three of us at this point m is in person oh okay uh so we have uh Kinsman i manani i m uh Keegan I and gavves I thank you that uh adjourns the select board meeting thank you planning board for allowing us to attend and participate thank you thank you have a good rest of your night everybody thank you thanks y you sure you don't want to stay no that's quite all right thank you thanks good night all right on on that note we're switching does anybody need a break before we switch gears all right we're moving on to item five review and dra discussing draft checklist for application status I believe Kate worked with Peter on this Kate do you want to present um sure so I it's in it's right behind the second page I just did a draft of some things that I think we always have to keep track of um I didn't get I don't know if you were here at meeting DEA but I asked if people so this is just an early draft of the things the second page um Peter added I had come across this and that was the one I was thinking about but it's more technical for the planning department I mean I would if Peter wants to go something like that I would I would say combining them because it makes sense all in one place right yeah and I and thank you so much Kate for putting this together obviously um but yeah I just found this and I thought oh all right this pretty good thing and I just kind of figured it was something to circulate obviously continue the conversation so that's where that comes from um and then um and obviously yes so is the tab is the one you add is that like too much for playing department or is that like you know what I think can I while while you're looking at it can I give uh Deepa and Marcel some context for this because I don't think they were at The Retreat meeting correct so just for context I I don't know if you watched The Retreat video in case you didn't um what this was was we had a conversation about how it might be helpful for every project that we have to start the project off with our own personalized checklist that kind of lives with the project from the start where we as a board can be organized and know where the project is and certain things are happening so that was the idea this is a document that would kind of live with the project and presumably the board would sort of check in on it every time we met with the developer or the applicant and know where we are and so that was Kate's item and Peters was meant to be more on a planning department side to sort of keep things flowing as well to support our checklist that's the context sorry Peter you were going to look at it and comment yeah no this is obviously yeah it's from a technical standpoint it's it's a it's a special permit checklist it's not within our site plan review um and so obviously this could be kind of amended this is just an example is is it is it is it is it rather technical uh yes however I think it has some good elements into it that needs to be Blended together um and from an idea standpoint obviously you know a lot of these big projects you know like third party gcg obviously traffic open does it need it yes or no um multiple party technical review stuff um these are all great things and I think that that a checklist could be kind of developed and kind of put together and um created obviously to suit the bill um but I I think both are important right both I I I think both can get you to the same destination um but obviously site plan's a little bit different right and site plan um lives at the local level um time frames are different and so which is something just um which is to think what it's something that we should all think about you know um you know if you look at special you know special permits and variances the town has 65 days to open a public hearing uh a lot of towns align their spe special permit state statute with their site plan review our site plan review states that we have to open the public hearing within 30 days I think it could be an amendment and I would propose it I think I would like to propose the amendment to align site plan approval with special perit variances I think it makes I think that's kind of has some common sense grounding into it um especially with the public hearings and notification processes um that we do have to update our special permit excuse me our site plan approv process yeah yeah our bylaw our site plan approval bylaw is old it needs to be updated um Alvaro and I actually talked about it today um to align both um because as you know looking through our site plan approval you know our site plan approval says to host a a a public fact finding it doesn't say public hearing notification is not spelled out now so we should probably be careful just because it's not on our agenda to kind of discuss discuss uh changes but to Che list checklist reminds us of all the things we may want to clean up for sure and I will add Deepa Marcelo that when we had the retreat we agreed about the importance of talking more about things that we want to clean up in the bylaws so I think Peter which I appreciate is speaking in that spirit that it's good for us to start to create a list of all the things that we're noticing need to be cleaned up and yeah we should probably add that to the list uh and I will say that the special perit checklist that I have here it doesn't have the third party review and it would be very nice for all the Plenty board members and whatever project to look at this one sheet and say yep third part of review we got you know letter one on such and such date and you know and and the response came on such and such date from the applicant and just to kind of Follow that back and forth I I I think I thought this was great I really liked Kate's draft um the way I look at these two documents together is I feel like Kate's document is more for like the planning board members who are we're all just kind of trying to visualize where are we when a project sometimes lives with us for a year um and the second document I see more technical behind the scenes for the planning department to kind of track things and deadlines and all of that stuff which Peter and Peter does well already and it's I see the first piece is more kind of for us for the board um any thoughts on that Deepa Marcelo do you guys like this idea I do like the idea but looking at some of our projects past projects that's been a year year and a half maintaining a document that will need continuous updates for the life of it for example you may have five design review committee meetings and having that info kind of updated during the process the second paper uh irrespective of the content has very clear Milestones along the Journey of the checklist and I feel like we need to get that here so that it's very clear we also know as a board that we are kind of hitting a milestone and not have an open-ended project that has a life of year and a half in front of planning board maybe like a dates column yeah like something that kind of Keeps Us in check and make sure like if gcg it may have multiple times reports going back and forth so um you have the big topics but I feel like to maintain that on the long run need a little more crisper ads I'm not sure how that is because this second document definitely has very clear um Milestones if it makes sense do you want to take a stab at maybe editing it a little bit for our next meeting with some I mean so I put it in blue right that the shot clock important right that's the date and that can be rolling date if they agree to extensions but otherwise that is the date based on when it's filed I'm sorry when the public hearing is open not when it's filed so you have the 120 or the 180 so I think what deep is suggesting which I can kind of appreciate is maybe a third middle column of dates so that if you have multiple you can almost track oh technical review is such and such date design review meeting is these three dates so that the document becomes like a story where you look at one piece of paper and you can see what happened when is that kind of what you're thinking it almost becomes more chronological that's what I'm imagining you're looking for correct and I'm assuming this is kind of maintained by the planning board office versus each one of us maining I'm thinking think the cler okay so not no offense but I think if you created it I think you should as cler Ian like I'm trying to to be honest create something sustainable right so like I won't be the clerk forever um not going to be on the planning board forever so I I guess so I guess yes I would absolutely do it as clerk because I would be doing some of this I find when we get at the end of the projects we're scrambling saying oh that's open oh crap there's four things on that one and we didn't and I'm trying I would be doing this for myself I would not want to create extra work for the planning department I feel like if the planning board is drafting a checklist that live with us as a planning board maybe Kate does other things or doesn't become a clerk I think we should take responsibility for things like this yeah um and again they're not technical these are things to keep us kind of moving so that would be if Kate is willing to do that unless there's concerns about that from the board if you're comfortable with that that that to me seems fair we're we're not adding work on our staff yeah I'm happy to work with Kate because I think it makes sense I think the end of the day it's I think it's best practice um you know um it's best practice for myself it's best practice for the board um and I think hope it would make things um and and I think at the end of the day it's a low hanging fruit and it's easily obtainable to take care of and to maintain and um you know even if you know to have a sheet like this and you know I think we can all say okay you know as as you get your binders right uh it's in there right and and you kind of know what's knew what's not and it's a way to filter through all the information and um look I think we're going to have a lot of we have the possibility of I don't you know having some bigger projects come up and um and we'll kind of go from there Marcela do you want to add anything before we move on to the next topic uh I I don't have much to add I I I agree with what Deepa said um I think in principle the the the list makes sense and it's kind of anun organizational tool um I like the idea of uh if if if we if we are going to keep it current for every application uh maybe inside the binders um the first thing that should be for any application should be that list so that everybody knows uh where the project stands sounds great I mean I'm imagining we we can almost like be like hey where are we with this let's look at the checklist it's a good way to like remember where we are and reset sometimes I take notes at meetings and then I kind of forget or I'm like I can't read my chicken scratch no you know it's funny even in the last one you know we're dealing with the cell tower right obviously we're not hearing them tonight because you know a couple people are absent no obviously no no harm no foul but even with the sell Towers right you have a 60-day shot clock regarding the fedile FAA regulation so therefore it changes a little bit and obviously we obtained you know from the last meeting I obtained extension uh which I fed to to Clerk and I did all that stuff but it's easier if you guys have if if the pl board has it in front of them everyone's on the same page so Kudos a k for putting this together so are you looking that I we should take a stab at sort of combining these like the details you need or just keep them separate I would keep them separate I would keep them separate because I think they're two different things obviously this is more Cy plan review um and to tell you the truth if you keep cyan review happy that the special permits the big thing regarding special permits is the 65 days you know the the the chapter 40 um 408 section 11 which is the notification processes that I follow by heart right and so those are the big elements that I do really see on on this page um and it's always obviously getting out to other departments and the decision and um these are things that obviously you're just kind of at this point branded on my brain I hate to say it I'm sure over time we'll amend this as we go it sounds like all we're all we're asking you to add Kate is a dates column where we can start to track things as they happen by date so that we know kind of where we are um with that um we're going to move on to discussion of housing Bond Bill and accessory dwelling you agu regulations not to kind of create deadlines for us but I think we should try to um try to end our meeting by 9:30 if we can or aim for that if possible if if not sooner so uh yeah so this let's give it a shot just to jump into it obviously um a lot of information's been coming out I did print everybody that the bomb um uh which is right here oh uh this also came hot off the press I haven't even had a chance to read it it's advisory from Town Council regarding the Affordable Care Act um I've been doing some research on this a little I I've been able to kind of get some stuff over the wire um excuse me over email the internet right um about what's going on but um in the grand scheme of things um the biggest piece is in the housing Bond bill they add two sections that are applied to um accessory dwelling units right and that's in section seven on page 75 of 181 um that leads into section8 on page 76 of 181 um those two item this this one big item in particular accessory dwelling units um now moves accessory dwelling units which is a a a accessory dwelling as as a definition of of of a line 1673 is a self-contained housing unit exclusive of sleeping cooking and sanitary facilities on the same lot and that's key is on the same lot right um as a principal dwelling subject to otherwise applicable dimensional and parking requirements that number one maintains a separate entrance either directly from the outside or through through the entire Hall excuse me through an entry hall or Corridor shared with the principal dwelling um that speaks to attached dwellings um sufficient to meet the requirement of the State Building Code for obviously uh safe eess number two is not larger in Gross floor area than half the gross area of the princible dwelling or 900 sare ft whichever is smaller so number two limits accessory dwelling unit to 9900 squ ft um Andor if that would be smaller than half of the um gross area square footage of the house per se if you have a house that is just for the sake of this conversation 1,500 square fet of livable area um on that same lot you would able be You' be able to build a accessory dwelling unit of ft um number three it says subject to additional parking restrictions that may be imposed by a municipality included but not limited to an additional size restriction restrictions on the prohibiting of short-term rental um and I did pull the definition of short-term rental um and I can we can kind of talk about that as defined in uh section one of chapter 64g provided that however no municipality shall unreasonably restrict the creation of rental IND assessory relling units that that is not a short-term rental second 8 is following obviously I'm not going to read the whole thing um but at the end of the day it is key to note that um the planning board we deal in this realm a little bit um in section three it's the list of exceptions um it's also known as kind of the do Amendment uh that's how it all started out of obviously churches and schools are exempt from zoning laws um there's many other things that the latest that was added uh was solar obviously solar energy solar energy facilities green energy facilities uh do not need to obtain a a buy by Z local zoning code um what they did is they added accessory dwelling units to section three so it is a uh bu right um exempt zon in use um for any um single family zoning District so no setbacks um so no can there seted have rules though about you can have reasonable you can have Reon reasonable setbacks um within this and as you get deeper into it um the state the you know the um the eoh LC um they are going to provide guidelines this was signed into law last week um as we kind of dig through this um but yes I was just going to say the the legal document is this the memo from Council is very helpful I I think we do need to be aware on page three that um the portion of the ACT regarding adus is effective in 180 days which will be February 2nd 2025 so that's our chance until February 2nd 2025 we have to consider how we want to do this because without it our current bylaw which is not by right is basically null correct and anybody in our community can propose an Adu and we will have nothing to guide us and so while there's no quote unquote emergency there kind of is importance for us to address it by February 2nd so that we have we've done our best so I personally would love to see this be done in our in our fall meeting but Qui quick question Anna what what does that mean um and I looked at what was circulated but um so the existing oh oh able to even out so I can just that's fine but I did read that I did read the document that Al sent when when the it was sign into law uh when when you said Anna that um that we need to act to address or amend our zoning to to respond to this um is what what what it is that that that can be done I mean if I understand what Peter just said uh it's almost into a part of the of the law that um the basically bypasses what we can do well we the the law does allow us to create reasonable regulations so we have the opportunity as a planning board for example to think about what should the adus look like what should be setbacks what are reasonable setbacks do we want to create some guidance for our community as to what they should look like or what they should be like we the state allows us to do that without that it's pretty much a well I also think it probably def reality important to decide help the community decide or let if if we're if there will be restrictions on short-term rental or not and I know at least in board discussions people were talking about that um so that would be really important because again otherwise there's people can do whatever and and then you have short-term rentals all around which as you pointed out they're already here but some reasonable restrictions and the other reason I asked to have it on the agenda because I think it's really important is that if we can work with the executive office of liberal communities and find out what we could do to have those count as affordable because this is like sort of lwh hanging fruit right a developers get subsidies for affordable housing this is potentially a way for like homeowners to get and stay in their house like I I built I you took out your home equity you built it you're an older couple you in that you rent out your house you're allowed to that's the law but it may be both providing affordable housing and it certainly will provide housing like not massive apartment buildings that the community has said over and over again I'd prefer not to have we didn't say no housing we said I'd prefer not to have massive apartment buildings so there there is a way to get them to count affordable and if we are trying to get a buy law soon I don't know how that like that could maybe be an add-on but I I want that to be part of the conversation because it is possible so I mean it depends how we want to do it we can do it in phases like we can we can do the easy stuff first which is not so easy but like from what I understand Trisha has done some of those she's done adus for clients so I think we have some expertise if you will on the planning board as to what might be a reasonable restriction and and what what could an Adu look like in our community I would suggest we start there and then you know things like affordability and incentives were affordable and had count it and like short-term rentals that feels a little bit more complex it might take more time to figure out but at the very least like we should be able as a board by February 2nd to come up with like what should an Adu look like in Ashland is there such a thing as an Ashland Adu that's reasonbly I I I totally agree with what an I just said and give it a shot keep it simple because if we want to try to do it for town meeting all we have to say to our community is the law now allows it by right whatever we have in our bylaw disappears on February 2nd and pretty much anybody in the community can kind of go with the flow so why don't we try to create something minimalistic that works quickly so that we feel some certainty and consistency of what these adus are like and leave the hard stuff for later when we have more time yeah I I agree 110% I just just want to obviously this is so new we're all kind of digging through it right um I just want to just to a point I don't want anybody to think you know they're going to the edu is going to be built on top of their property line right now in reasonable correct in residential a right in res all of our our our our zoning bylaws you know we do have setbacks right so we do have setbacks existing today on our books that any Adu has to abide by right and so um I just want to make that point of clarification that um because I think there is some confusion there's some fear it's a huge change yeah like I said they look necessar how they look 100% right um design criteria height all that type of stuff you know um what do we want yeah we can kind of go go in that direction um but I just want to be clear that we do have bylaws we do have some elements that are there they're in place that it's not going to be um suddenly have massive uh strange things on our on our property Lin just want to clarify that for the me it's the ability to do it by right versus through a special permit process right and and just as a note as you fur as you dig further into this um which I'm sure everyone will um you know there's no more owner occupancy issues um it can be anybody it can be anybody um obviously if it's a if you can rent both you you know you can put Adu in and rent that and obviously the principal structure you can rent as well um so it's a massive change um I just just want to say the state of Maine it just went through this process not too long ago I believe they had a very similar law that went into effect uh December 31st excuse me January 1st of this past year um where they did have they they they dealt with the same issue um uh learning that at a planer conference in the fall um that was something that kind of as a takeaway Point um but yes there many other elements um just not edus I can tell you right now it gets into um you know lots that were created in or um of 10,000 square F feet in size and at 50,000 if 75,000 Square F feet um it's an exemption to the merger act obviously um which is there's already that that's helped me out with one conversation that I've already had last week with a gentleman in Ashland um where he was looking at of variance right and so there that's a buildable lot right there now um maybe in effect you know so this is a major change everyone's kind of trying to um digest and take in what all the changes are um but is there lwh hanging fruit regarding protect you know for what to do I'm sure there's more to come you know in the very you know in the coming weeks and and that will obviously be presented to um to to all boards and committees uh just for a fact you know looking at this bill and not just to keep on continuing to talk but this bill was for $5.1 billion um $2 billion was to the public housing monetization 150 million to the public housing decarbonization 800 million to the affordable housing trust fund 425 million to the housing sustainabil sustainabil and Investment Trust Fund and it continues on uh 200 75 million to the sustainable and green housing initiatives um so yeah this is obviously a huge deal and it's a lot of money uh and it's and it's going and it's meant to Help Housing and obviously loosen the uh loosen up the the current market obviously what I was going to add is that uh looking at the legal memo um it's very clear that um it leaves a lot of room for communities to regulate airbnbs because the way it's phrased is no municipality shall unreasonably restrict the creation or rental of accessory dwelling unit that is not a short-term rental so it's basically inviting communities to say hey use this for affordable housing or use this for housing in your community but feel free to regulate short-term use feel free so I look at that as an opportunity so that even if we don't do the Airbnb regulation thing a town meeting we should highlight that for the public so the public is not scared the public is excited they're aware that hey this is an opportunity this is a lot of money coming from the state to allow you to build something for your parents or for your kids or for or to rent long term and make some money because it it's really hard to afford to live these days with inflation and don't worry we're not going to become crazy Airbnb land because the statute allows us to regulate for for short-term rentals so I think this is really exciting and we should um that's just a definition yeah and we should be able to um we should be able to in my opinion make this really exciting for the town of Ashland like we should think about how to Market this to our community so that they're excited about it because I think it's exciting to be able to build 900 square ft accessory dwelling unes if you have that opportunity um and rent them long term or or have someone in your family live there if you want it's a really incredible opportunity think for a lot of our families and this is just you know these just a note these are a lots that they're right now single family houses you know there are some questions that have come up that right now are two family units uh into three family units are saying hey is this a way for me to get an extra lot that's not the case this is a lot that has one principal structure on it Zone single family uh single family is allowed by right um and and obviously I agree it's very exciting for Ashlin for the state obviously it's a huge change I don't think it's I don't think every lot down Main Street uh um is going to have an accessor dwelling unit that's Z single family um you know thinking not just in Ashland how it affects the region it's a much it's a it's it's a whole kind of concept right and I think um through so many conversations I've had over the years about adus a adus via special permits um it is a huge change it is exciting but it's not met for every homeowner in know for every parcel so it's just one element of a bigger picture of affordable housing or housing I think the reason it excites me for Ashlin specifically is we have these sections of town that are still kind of rural where you have single family homes I can think of a friend whose property is more rural than mine I live in a condo and she has you know a single family home and some land she absolutely could put one of these on her property and you know what with the cost of living Etc she might be tempted to sell that rural land to a developer for multif family housing otherwise and so now this gives her the option to put this unit on it rent it long term make some money be able to potentially stay in Ashlin longer keep the property more rural longer I look at this as a solution to a problem which is we're being somewhat targeted for really heavy development and this is a different way to do housing that in theory can keep us smaller and more green relative to our rural areas so that's sort of my my piece of it um I think it's it's just one element but it's a way to keep us um affordable anyone else want to add anything before we move on to the next topic and we have reports from board members and our town planner comprehensive plan Kate we have upcoming marathon meeting next week at the library so it's um 6 6:00 p.m.

I think that's an hour and a half meeting folks shortest one we've had congratulations do do we need to make a motion for that oh yes may I have a motion for that I got excited I make a motion toour the meeting second that and a roll Co vote Anna teski I Katherine Jersey still an hour and a half and we close thank you e e for

you thank you good evening again than after oh good evening oh marabel has a resolution that uh yes three of them I signed it signed it Linda and I guess if you're gonna this is the weekend to go on a small exursion before next Friday con go and enjoy yourself this week I know I'm thank you thank you thank you see m okay either way uh it is now 5:30 and we're going to um be opening up this meeting and I want to just State for the record that we have Quorum today and um this meeting is being recorded uh Miss Maribel can you please do roll call today is a regular board meeting of August 8th 2024 at 5:30 p.m.

thank you for [Music] good afternoon my name is Rosa Lopez and I am a proud mom of a student in fifth grade in Alpha Blanca Alvarado my son has been in Alpha since kindergarden as a mother it is very important to me to be involved because I know that that's the best thing for my son I used to come to the office frequently to help and I really enjoyed it uh I always wanted to be a volunteer for parents but I was always worried about the language barrier since I do not speak very much English but at the instant I when I was there I felt the support from all the staff at Alpha and all the families that are in the school and that's the thing that I like most about this school uh this school is like a family for me I hope that you renewed Alpha banka Alvarado and the families that share my experience continue uh having this positive experience thank you hello my name is Brandon LZ I am a fourth grader and I here to share my experience that I had at alpab Colorado on the first days of school at alab Blan Rado I didn't know how I was going to do at the school but then I started making friendship and also started feeling supported by the teachers classmates and to me checking up on me working on the team all together helping each other working on projects and also being part of the community I here thanks to myom beening very hard and also works a Blan which makes me happy and feel close to her and that makes me comfortable and I really want to keep the school open so that I can keep and learning a lot of stuff for food trip and from good thank you for hearing your [Music] testimonies hello good evening everyone my name is l I'm to be this year when I got toor I had no hope in learning the CH I got here this school really good my parents are very happy because I'm becoming a master English [Music] many and I would like to continue because everybody has friendship thank you for listening to me hi good evening everyone my name is Georgina gimenez I started my journey at Alpha as a sixth grade student at Alpha Blanc alado three years later I became a student at aling DBT high school and finally this past F semester I graduated from San Jose State University currently I work at Alice parent Learning Center where we provide Community Resources and programs to our community members the program that I lead is a monthly food bank that takes place at our Blanca alado and Jose Hernandez campus we help support the wellness of families by providing them with access to free and health and food every month I can't say that I need where now the work that I do without the immense love support and dedication Alpha has for its students community members they made me a lifelong Community servant and leader I urge you to renew Al's Charter as I would hate for our future generations to be deprived of the same experiences and opportunities thank you so much good evening superintendent Barbara board President Chavez trustees and alrock Community my name is stevea and I'm a fifth grade stem teacher at Alpha Public Schools this upcoming school year will be my eth year at Alpha Blanca alado school and overall 10th year in alrock I have returned to my role every year because because of the mission and values we fulfill as Educators as a part of this community I also have the privilege to lead after school programming through competitive sports like volleyball basketball and soccer as well as opportunities to explore the Arts like drama dance and digital medium a decade ago we had little to no extracurricular activities since then we have leaped from a little to a lot where we currently provide 10 programs for students from thirr to 8th grade our teams and clubs clubs give an alternative to the negative fores many face many youth face in the real world I urge you to grant us the renewal so we can continue to provide a safe environment for our students thank you for your time good afternoon everyone my name is roselina Lopez and I'm and I'm the prother of Thea a second grade student at Alpha flan since my daughter was an infant I noticed that she was not developing like other kids I keep telling her doctor that she wasn't speaking and would only point to pains or say single words but she just keep ignoring me every every time I brought it up I brought it up she would just tell me to talk and read to the lia when I enroll her at Alpa Blan for Kinder within a month she was assessed as being in the autism spectrum and she started receiving all the special Educational Service she needed teachers and the and the entire staff have been very supportive and patient with my daughter and have shown hair about Thea's wellbe she has grown a lot and even joined the drama club and has now participate in two placees which is helping her speech grow she likes to say in the after school program that she that the school offers which allows me to work and provide for the needs of my family I'm very grateful for all the support we have received at Alpha Blan bar I ask that you please renew the school as having to change school will be very difficult for my family and especially for my daughter thank you so much and thank you for having me here would like to say something you want to read okay thank you we'll have one more speaker oh actually let her do hers and then one after her [Music] good evening tristes my name is Carlos Roberto Torres Mahia and I am an incoming seventh grader last year was my first year at Blanca Alvarado and now I'm concerned about the future of my beloved school before coming to Blanco I was terrible at math now after being here a full year I'm already better at math than I was before and I'm sure it's the same for almost everybody another reason I say we should stay open is because our teachers are amazing brilliant chill fun nice respectful and even more the fact that our teachers are these things it makes me and everybody at blancco alado feel safe I want to see some names of some teachers that make me feel safe teachers like Mr learon Miss Garcia Miss Kelsey Miss Holly coach cardoni Miss Mr Wiggins and Miss s these teachers make me feel special and safe I know they care about me and I care about them I hope you let us stay open for more time if you do I would be very grateful thank you for your time and consideration thank you all and thank you all for coming I'm closing the uh the meeting the public meeting now at 553 thank you so moving on to um item 301 on the agenda Teamsters do we have anybody here from Teamsters the regular public regular regular okay and before Teamster speaks we're going to do the regular public 2011 um I read that earlier so uh let me read it again public members who wish to address the board on matters on the agenda request to address the board provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda if the subject you wish to discuss is already on this agenda please provide your comments when that item is called during the meeting those who wish to speak on a within the jurisdiction of the brown act prevents the board from discussing an item not on this published agenda but the board May refer to staff for followup formal written requests that are brought before the board at this time there is a limit of two minutes of each speaker the board has a right to limit total public comment on the agenda items to no more than 20 minutes written matters may be placed on the future agendas thank you all for coming and moving on to 301 president yes trusty Corina um just because I know there's a lot of movement and just in case anybody is here for item 2011 is there any way we can invite the movie to come in through the the other door maybe give a couple seconds just in case somebody's here to give some time and allowance I don't know 5 Seconds just to not rush through it uh because I know four three two one okay moving on to Teamsters is the teamsters representative here no they might be in theall okay no they [Music] up okay seeing the teamsters is not here we're going to move to 302 California School Employees Association CA is the the member here from CSEA open okay ca isn't here so we're going to move on to 303 elro Educators Association area yeah they they haven't showed up for a couple months thank you okay I was trying you didn't see csca or Teamsters out there did you miss Sharon do you want to go first Okay C okay good afternoon members of the board interim s Barbara and the Alam Rock Community welcome to the 2425 school year yesterday ARA had the honor and privilege of meeting all of the new Educators here in the boardroom and welcoming them into the alumrock community today all of our members attended training sessions and professional development to learn of the upcoming and new curriculum and while we welcome coming back there is still that ominous Cloud that's hanging over all of our heads and so as we move forward into this upcoming school year area would like to have the workings together with the district on how we can set our path and move forward together um we know that there's going to be some challenging decisions ahead we know that there's going to be a lot of emotions and things that need to be worked through and area has started to um comprise a committee of Educators that we're reaching out to to see that we can start to create some seal programs with the seal department and try to make the transition as smooth as possible for all of the Educators and the students and the community as well um we look forward to getting back to negotiations this year and to settling our three-year contract and so it is with great promise that we're looking for the forward to the 2425 School Year and welcome back everybody thank you uh moving on to alamro administrators Association AA hi good evening board President Chavez members of the board interim superintendent bya alamro arusd staff and the Alam Community I am Lup rava coordinator of state and federal programs and also a classified VP of the Alam Rock administrators Association I am honored to address you all tonight as a classified VP of the alach administrators Association it is a privilege to represent the dedicated administrators of alach Unified School District over the past few weeks our administrators have been hard at work preparing for the new school year as we embark on this new school year a r AA is focused on three key priorities management handbook Collective representation membership growth our members recently participated in the district management Retreat on August 31st which was thoughtfully organized and delivered by the academic Services Department The Retreat featured wholehearted participation from all managers and confidential employees we extend all our gratitude to our interim superintendent Baretta for facilitating important conversations around school consolidation providing us with the opportunity to engage in these decisions collectively looking ahead we're excited to enhance student achievement this year through our multi-service team of supports mtss tier one interventions in both academic and social emotional learning we will be utilizing professional learning communities plc's and iady assessments to support these efforts thank you all for your continued support as we work together to make the school year a success our next item 305 interim superintendent Dr Manny thank you um I've only been here a short while but I know enough about the district that there's a very dedicated staff here and I've had a chance to meet with a lot of people um I was involved with the two-day management Retreat which uh Sandra and her team put together was excellent um having come from another District it was about as good as we ever did so that was we're very well done and today they had to professional development um had a chance to address through a very um interesting technology that you have here address the district I want to thank Lise for assisting that this morning um I also want to thank and acknowledge all the people that worked in the summer um the start of school doesn't happen by Magic a lot of people are working in the summer there's custodial staff business getting ready um HR hiring all the teachers the accounting the clerical staff mot I was over at hubard and the um custodian was there shining up the cafeteria it looked terrific there's a lot of work that's done and I just want to acknowledge uh including it all the work that's done to get School uh to get school ready I also um had an opportunity to uh meet with the association presidents and I want to thank them for the conversation I think one that I just met online is here in person is that Sharon so it's nice to see you here in person and um I also uh want to acknowledge had a meeting with the Intermediate School principls about the gear up Grant that the count that the um the district has which I'm involved with with the Eide Education Foundation I'll share more information on that I appreciate it that work and I want to specifically thank Lupe for the work this summer for the um help we received and getting the students the field trip to San State and transportation so thank you very much thank you very much for that so want to commend the alpha group uh I know they're not here but for the behavior of the students and the uh and the way they handle that whole presentation so really um appreciated that thank you Mr barar um I'm gonna allow uh right now miss um Sharon from csca uh but she wasn't able to make it through the room thank you and for the future if we don't see you Teamsters or or Miss Sharon inside the room I will come back and give you guys the opportunity okay um thank you sometimes to keep the momentum of the agenda going forward I will skip it but I will come back so it's not necessary to you know to worry about uh if you're going to get a chance to speak because you guys represent a lot of members thank you missar thank you I'm sorry I got a little tied up in the no got here 430 my mind I forgot that Alpha and great turnout for Alpha yeah supporting their kids in their school it's always great to see good evening as you know I'm Sharon Fontaine csca president nice to meet you interim superintendent and everybody um now I lost my train of thought because I was listening to everybody else but anyway I do want to say welcome to Sandra as a new assistant soup I know I mentioned it in my comments last month but I wanted to say it in I'm great I'm sure you do a great job well deserved and um so as every as on everybody's mind of course are the school consolidations and I do see that some information is coming out later on in the agenda as we are getting numerous phone calls of course because people are calling saying I'm here it's my school it's my school and I know no decisions have been made won't be made for a while and we are telling our members that also that there are no decisions yet just if you don't hear from the board it's not it's a rumor not that it's a lie but it's a rumor so we are trying to work with our members to be patient you guys have a lot of work to do to figure it out and I don't envy you your job at all um I welcome to the new 2425 school year I'm sure it'll get off the with the boss my grandkid started today very excited for them and I think that's all I have because like I said I kind of lost my kind of thought and I don't want to take up too much of your time but I'm glad I'm here and thank you for allowing me to speak thank you for coming so moving on to 306 Board of Trustees comments and Communications uh trusta thank you board president um I just want to start off by thanking each and every one of you for being here and all the teachers and staff who are not here present but have been um returning back to their classrooms uh coming to meetings uh our new staff are starting uh getting trainings um and most importantly to those staff that didn't get to take much of a Break um I think this summer at least in the five years that I've been here have has been one of the busiest um and I know some did not get to take a break and so thank you um to everyone you know there's no uh one that's doing you know the most but you know each and every one of your um energy has allowed to open up our schools um or will be opening up our schools where our children you know get to feel welcomed and a part of and I also want to um give a shout out to miss Wyatt um uh for launching along with um her group the launch of the the ethnic studies program as a trustee who championed it back in 2020 you know we know these things take time you know when we pass resolutions and you know we Implement new programming um it takes time to implement so to see the launching of it you know was really special and to be there um in the community this Monday met a lot and so um shout out to her and everyone else who's a part of that and um yeah I I look forward to um as much as you know I've heard you know I don't envy being in your seat I do look forward to Bringing resolution to some of the things that we've kind of had you know um open you know we are going through the process of hiring our new superintendent you know although we're happy to have Mr Barbara here um you know we know he's here for a short period of time and we will hopefully have our new superintendent um in the you know coming month maybe and so excited about that and then you know also um making sure that our community staff parents you know um students that even though we have to make tough decisions that you know one way shap or form that you feel you are a part of that decision that at the end of the day you know we'll make as a board um so yeah I look forward to what's coming um and thank you again uh to all those that made it today thank you um trusty U men fam okay thank you madam president first uh I want to thank all our uh staff who who worked over the summer either teaching summer school or cleaning up and getting our schools ready uh you know for next week and with that I wanted to say uh you know uh well you know welcome back for Alam Rock's 95th year uh uh you know uh happy to see our kids back all although I I want to acknowledge that we we've certainly got some uh some big challenges down the line this year this is uh going to be a interesting year uh I want to also give a warm alen Rock welcome to H uh inter room superintendent Barbara who for whom this is his first regular meet meeting here in this seat and you know coming uh coming to our district and uh you know uh to help help us with uh some of the big questions uh we're going to be faced with uh pretty soon uh in the meantime uh just a few things I had the opportunity to uh attend County Supervisor AO Le's Community celebration in birthday always always good to meet with our our colleagues in the other districts and just so you know uh County Supervisor Lees dis County District 3 overlaps with the northern portion of our district uh had a uh met with the Adelante parents this past Monday and I thank him very uh polite and cordial conversation uh I also look forward to uh was it August the 21st uh you know uh Alam Rock will be meeting with uh Franklin McKinley uh the Franklin McKinley School District and their windmill spring Academy and trusty Von leay and the East Side Union School District for the you know uh first ever multi-district collaboration uh joint performance at the Moon Festival on September 14th so I hope you know uh we can all you know you can make it to our our biggest Moon Festival program ever please do so to support our our kids out there especially our painter Vietnamese is a dual language imersion Elementary and so uh with that note I I look forward to seeing uh our our Alam Rock teachers and staff tomorrow at at our welcome back barbecue and on that note I thank you thank you so much let's let's try to you know have some positivity in our 95th year thank you okay any further trustee comments uh seeing none I just want to thank all the um parents and the staff for the patience that they have during this process and we all uh want everybody here uh but the circumstances is that uh a few may not but we just want to know that you're all valued and that you're all respected and that we're trying to do our best thank you moving on to just really yeah sure go ahead uh just uh follow up and hey thank you uh in term superintendent Barbara for coming on board I've been getting positive feedback from folks who've said that uh you've been reaching out you've been engaging and so very much appreciative of how accessible you are and uh how the feedback was very positive that you heard them out they've seen that you've taken action and so thank you for hitting the ground running and uh and uh and so yes um looking forward to are um uh moving forward with our in with our permanent superintendent uh process um If U you had time and you weren't retired then I wouldn't drop my hat say hey come on Stick Around help us out but um but yes very much looking forward to having alrock move forward with our uh permanent superintendent as we you know deal with these major issues that we're facing thank you um when I said moving on I was going to say moving on to superintendent Manny I I really appreciate that yeah wasn't finished but uh no I uh I really appreciate that you're here and to help us and you're very seasoned and uh we respect you and uh we will listen to the advice you have to give us as best we can thank you um so Maribel did you get what time I closed the public hearing I did thank you uh five um 3053 okay thank you um moving on to um 501 the recommendation for school consolidation process this is information only uh Dr Barbara can you uh give us some information on that sure have a little presentation now thank you for your comments if I were younger I'd be honored I've grown attached to the district then it going to be uh a lot of really terrific people in the district So Daniel I think you're going to handle my slides all right so um I have a presentation that uh I want to share with you and regarding a process that I would like to suggest and recommend that you consider um moving forward so Daniel give you and get started so this is uh a process that um unfortunately I've had to use myself as a superintendent in closing schools and also in assisting other districts and going through the process um anyone can close schools you can close it tonight if you wanted to you just take a vote the goal though however is to create a a process that with the school closure process in such a way that we come out healthy and healing at the end and maintain a positive environment and that's the real challenge of of this process of all the things I've ever done as a superintendent nothing is more difficult than to uh than to close schools so CERN assumptions first of all it will be the Board of Trustees that will make the final decision that uh that the stakeholder committee will make an informed recommendation to the superintendent with the underlying they being informed I'll go into more detail on that the superintendent will make the final recommend to the board to consider and the Assumption no one wants to consolidate schools no one does you don't want to I don't want to the community doesn't want to um it's not something anyone ever wants to do it is extremely challenging process so there's the assumptions in what I'm going to be presenting to you any know now I want to present um present some context to this um and it's really important I've been doing a lot of homework and studying reviewing the budget I want to thank o and Teresa for the information and um we have this evening here which I'm going to introduce to you um the assistant from from the county which I will introduce in just a second but the concept I want to present to you this is not a zero sum game and what I mean by that is you can't just say we don't want to close if you're going to say that then you have to say I'd rather do this and this is what this is you're going to have to say then we want to cut every program we have in the district and when I say every I mean every every single program in the district you're going to have to say that we're not going to be able to give employees a raise probably in the foreseeable future um people will have to you could always raise revenue through partial tax that's always a possibility a very high part tax and the other alternative is to look at insolvency and um I don't want to be overly dramatic on this but I'm going to be overly dramatic this is a very serious situation that we find ourselves in we've received a uh letter from the county um telling us that we need to develop a plan of action by October which we will do hopefully and also been assigned um assistance from the fiscal crisis management management assistant team or fmat now let me say this when fmat says we're here to help that's not a good thing okay it's not a good thing no superintendent wants to hear fmat is here to help but we need to face the consequent that they're here I want to introduce someone to you right now um someone that uh our careers overlapped as superintendent and he's been assigned to us uh by the county and Doug are you clear want to ask Doug zimmering outstanding superintendent from L virgines um found that we were talking that we were would get together when we're both members of Cal SSD which was a terrific uh lobbying group and Doug is going to be here um to uh assist us with this process de would you like to say a few words before I move on thank you madam president do some of the board members May recognize me I certainly recognize you I I really look forward to come back to this community it's a remarkable Community my name is Donald zimmering not Doug but I'm sorry just half hour ago so he got the last name right which is just great I I have to respectfully disagree with one thing that the superintendent said he said the most difficult thing is closing a school the most typical thing is the fact that you have a responsibility not to fail the children of this community not just today but in generations to come I don't you keep being people saying they don't envy your task my hat is off to you Ru the task I don't know if I could do it and have to be a member of the community and get paid nothing to do it as all of you are here because you're so dedicated to the children of the botum rock uh I'd like to introduce Susan Addie who's from the County Office of Education she's director of fiscal Services uh I'm part of a team uh that the county office brought in as a superintendent said it's not a good thing when fmat shows up but the goal here is to support you in the very very difficult decisions that you have to make in the coming months and that is strictly our focus and our focus is for all the generations of kids that you now are going to be setting the stage for and we want this to be as much of a success we know it is not going to be easy and very frankly it's going to be painful for some and the fact that you're willing to stand up for this community and say we have to make the best decisions possible for everybody is truly truly a Rel and I thank you for it and thank you very much for your service thank you Don appreciate it and then one thing I want to agree with there is there's no difficult more difficult elected position than being on the Board of Trustees um because you're close to the community they know where you are and they have access and and and it is truly the most difficult elected position that we have in society an additional context um School closure is a very painful emotional process um it's very personal and is very painful people get attached to their schools it'd be very disappointing if people said yeah close our schools we don't care because people care is the reason why they pay so much attention to it you heard today from the you know from the students from Alpha and how connected and emotional their connection is it also means that people are losing something we need to remember this that before you can have a beginning you have to have an ending and the ending here is the possibility that um schools will need to be closed and it is a process where people have to deal with a loss it's a grieving process it's not something that you could Rush people through or tell them not to feel a certain way it's just a reality and people will react will react to the loss very differently thank you it's also a very political process in the sense you're elected and there's always pressure on boards and that makes it extra challenging for you to make some of the difficult decisions that I think are absolutely need to be made now what's the administration role um our role is to execute the policies that you pass um our role will be to facilitate the school consolidation process and provide the necessary information to the committee to make an informed recommendation when I say information the the school consolidation committee would be the most informed people in the community other than yourselves they will get all the information that they want anything that they need everything will be available to them and then um the recommendation will made to the superintendent and the superintendent will make the recommendation to you and the reason that's done that way is in a lot of ways for protection of the committee it's a very difficult task to be in a committee where you're looking at the real possibility of having to consolidate your school so the responsibility should lie in the administration to make the recommendation to the board this is the suggested composition and certainly open for feedback and input um as I said I've done this several times um the composition needs to be representative of the district and the community um what I'm suggesting is a parent representative from each School of course the employee associations they have a very vested interest in this the community groups and you may have some suggestions on this on groups that may be need to be involved the management team representation the executive cabinet and the superintendent are nonvoting and are there as resource to the committee so when the committee asks for information it would be up to the administration to excuse me to provide the necessary information and finally someone to facilitate this process um when I wasn't involved than having to close my own schools this is a role that I've had we you make sure that the process is um is moving along and people are heard and uh maintained I should mention that um when I first met our terrific executive assistant Maro she mentioned she had me one of the parents at a district where I was involved in closing her own school so this is a very personal uh type of experience this is the recommended context of what it normally looks like and it can change first of all the first meeting is providing Norms of interaction how are we going to interact and behave in the group which is the role of the facilitator and um the importance of for example confidentiality the ability people need to be able to speak openly and freely normally at the very first meeting they receive a comprehensive budget presentation as to why this is necessary and this is really important that the information is um made clear and I should mention all the information that's presented to the committee is immediately made available to the rest of the community so be posted there this is not a secret cabal everything is presented and um and the information is readily available to everyone else and then we'll also ask them what else do you want to know so we'll ask them for any other information that the the committee may want to know to help them in making an informed recommendation the second meaning is normally involved with demographic enrollment a lot of times it's difficult when people realize a why are we in this situation and reality is enrollment is dropping precipitously not only in our district but throughout the entire County and I'll give you an example um when I first started the East Side Alliance which is the high school district and all the feeder districts we are in the neighborhood of 82 84,000 students two years ago and this is 2 years old I recalculated it we were down to 68 in about eight years so that's two years ago so I'm sure it's less less than that um we're not the only ones going through this other districts uh my former District had to close schools again two years ago there's another District going through that process right now I will guarantee you there's at least two other districts that are going to be going through it um soon enough the enrollment is this is no one's fault um I've been through plenty of demographic information It's a combination of people waiting longer to have kids the property values where it's expensive you're not having a lot of families moving in with three four five kids and um it's just a reality in our society in fact it's not only a function of here it's going on through the entire State this whole situation the public Public School enrollment is dropping uh dramatically throughout the state the third meeting is usually and again I say usually because when we go through this the stakeholders may want some other information that may not be anticipated like the facilities what are the facilities look like how much space is in each um facility um what's the capacity of the different facilities what kind of um um what kind of ification do they need you know how how uh how much money will we need to spend to bring them you know to update them so all this information will be presented at the normally around the third meeting then we get into programs so this is the services part what are all the programs on all the sites what are the programs that may potentially impacted um students that may be impacted special education for example are schools with special ed education programs that may be impacted meeting five um gets to be a little more difficult this is where you start developing criteria to consider uh like this gets into well we want to consider for example how many students are at the school right now um how close are they to other schools and this is kind of a a brainstorming session they go go through identify the criteria and then select the criteria that because they will go into to the process of the most difficult part and I say meeting six there'll probably be more than one meeting here um prioritizing the school consolidation recommendation using the criteria that the committee had developed and again all this information is going to be made uh public and also I might mention that uh this kind of conversation and discussion can begin the day that you May approve this process then um I would like to begin immediately meeting with Community groups to start informing and educating in terms of why we're going through this not everyone can come to the meetings not everyone can pay attention on zoom and sometime the person face-to-face contact is more important anyway because you can answer questions so that will begin immediately as soon as a process is approved this is uh the difficult process and then the recommendation is made to the superintendent and as I mentioned there other meanings may be necessary depending on what other information the group may want thank you Daniel communication is critical in this process communication will be constant to the rest of the community um as I mentioned all the information is shared immediately it's put out there um there are sessions going on at the schools continually during this whole process meaning with groups Community groups um parents from schools who not you know we can't have a committee of 5,000 people so that's why we have a selected committee but you provide other opportunities for people to comment ask questions there'll be an opportunity to uh ongoing where the community can ask questions and then we'll look at the questions and respond to them as they come up so communication is ongoing so that there are no um no surprises as this kind of goes along after the committee now comes a hard part so the recommendation is made to the superintendent and accept the recommendation or modify now we begin the the plan is known and now we begin Community sessions of meeting at the schools impacted where the community has an opportunity to respond it's open to the community and we go through it again present the rationale people are not happy here this is difficult so I want to be perfectly uh transparent on this process this is the most difficult part no one wants to close schools that's why it's important to understand as I mentioned this is not a zero SU game we have to to look at the Alternatives and honestly there're not a lot of Alternatives right now where we find ourselves as a district and this will allow for Community input again these are meetings at the school and um and they're ongoing now comes the recommendation to the board for you to consider the very specific plan and what schools are being considered uh usually some boundary recommendations are involved in this the rational and framing of the rec recommendation as to why this is essential and this is important how it will benefit the district and students in the future so you go how can this benefit you have an opportunity here in my opinion the short time that I'm checking the budget and doing my homework just to do something very radical for the alrock school district you've had this um budget situation hanging over our heads for many many years and it's stressful when that happens the associations get stressed the parents get stressed they await what's happening what's going to happen um it would have been ideal perhaps to begin this process years ago what might have been a little bit more gradual but instead of looking in the past we need to look in the future the district will be leaner with the opportunity with sites that you now have the opportunity to develop resources that'll be your call what you want to do but you'll have that option that you don't have now after the committee there'll be public hearings like you had this evening where parents uh Community can now comment on the recommendation as hearings you'll then have uh board meetings to consider action as information first and then U as action the timeline will need to be completed by December because of some um I know the very first meeting I was here there was a presentation on solar um work and we've um thank you co for the information we have checked with them and um we do not have to process completed by October I want to separate what the county wants by October is a plan not to have everything completed this however will need to be completed by December I will be backward mapping the meetings uh it's a typ timeline but it's doable and so uh when we get to the selection of the committee the people involved need to know this is a big commitment you have to be there and we'll make that uh there'll be an application process for parents to apply to be um representing their school um they'll have that opportunity to be there and they will understand that uh there's a commitment to a lot of meetings a lot of meetings that there will need to be attended once and if the board decides to accept the recommendation um this is the part that often people Overlook the work is just beginning the work is just beginning because now we have to deal with the additional psychological process of the consolidation itself and I've been through this be because schools have different cultures and when when um schools merge the cultures sometimes are easy I've had it where it was very easy other times they Clash because of different cultures groups have to come together these have to be facilitated this is not like get together and plan it out there's a lot of time involvement here uh the staff has an adjustment because now they're going to be merging with other people and um um new leadership as well there's an impact on facilities what needs to happen for schools that may be taking on additional students so there's not a single division or Department in this District that is not impacted by this now this is a a very focused process that takes a lot of time the edge Services has uh division has to deal with such things as instruction materials transferring information to the schools it is impacted because of the changes that will will take place and then the community based organizations are involved as well because they're going to be interested like how does this impact us us uh moving forward uh especially if they're for example using facilities already and then may need to be some movement now what are the benefits I know this sounds a little weird you're talking about benefits well first of all it avoids a takeover benefit number one which is huge because if there's a takeover of the district the board no longer has any say at all the associations don't have any say the communities have any say you're going to get someone like me not as nice is going to come with the authority to do whatever is necessary to make sure the budget is balanced and people need to understand this as a final um as an alternative literally there's no more input the decision is just going to be made because this is not an alternative the district will now other people will make the decision for you that's why this is a challenging decision that you'll need to make but a critical one because it represents U the district to its core the district becomes leaner without the stress that you've had all these years um even with the with the consolidation there's still some significant um budget deficit but you'll have some options with the property that you have to be able to address them that you do not have now the close schools are resources they can be leased they can be sold but the resources that you have and and and this cannot be um undersold in terms of the importance of what you'll be able to have and you'll have funds available to maintain and provide additional resources to enhance the educational experience for our students our kids don't care about our problems they're going to show up next week they don't know about school closure all they care about is I'm going to come to school I want the teacher to be ready for me I want to get an education and moving forward you have the opportunity to have resources that you do not have now to be able to apply to really provide a real real um optimal education experience that may be only limited by your own imagination so this is something to keep in mind in terms of the benefits so in summary again a reminder this is not a zero sum operation no one wants to consolidate schools soone say don't call no of course not you don't want to I don't want to no one wants to do it the budget deficits must be addressed we've gone too far down the line now it's um um it requires some Draconian uh measures the current situation is simply not not sustainable you do not need a business degree to know that when you have 21 schools that average around 300 that is not a sustainable model unless you're basic Aid District or as they now say community funded um which we are not and part of this really speaks to the inequity of funding I might as well throw that in here where um some of the districts that are wealthier do not have to deal with this issue because enrollment doesn't matter they got have 100 kids in the school it doesn't matter it only impacts um schools that are based on enrollment and this is part of the inequity and fund in the state of California and the Alternatives while available to you are most likely worse and as I mentioned as I look through this and I talk to the staff and looking at the programs um everything will have to go and you'll still have a problem so this is just to kind of summarize um I'll take questions and um we'll go on from there um is there any questions from the public okay um thank you how are you Christine vial thank you for your presentation uh the quick question is just to confirm uh the proposal is stating that a plan would be put in time or um in place by October and then decisions would be made by December can you just Define a what the plan means well the county wants to know like how are you going to address this deficit period And if the board approves this process that will be our plan we're going to say we're g to go go through the school closure process and we work with the business and then we're going to do the following so they want to know how are we going to deal with this simply saying we're going to do nothing is not going to be acceptable then that separates that from the actual action by the board in December okay in terms of we would say we're recommending the following happen and then we'll go on from there so that's the difference okay I think that clarifies it thank you and the plan's going to be public there's nothing secret about it so sorry my name's David Williams over adante question I would have I was speaking to my next door neighbor yes or gu nebor across the street and probably would go with any school that is closed is there not a time that the maybe the City needs to get involved because if you do make those resources available and you sell Properties or you do whatever or the school sits followed is there any involvement for the homeowners around that area to have an input on what could potentially be coming absolutely so I've gone through this um in terms of not only uh you know I need to add space for example now based on what I know right now that's I don't think that's going to be a problem where you have to add Portables or something but I've sold property and when that happens the neighborhood definitely we have to go through what we're going through right now we do it again actually so that go through the city of San Jose at that point first the decision then the city doesn't get involved until any recommendation is made um then they get involved so and it all depends also um that's only involved of if there's like a uh sa of property a leas property is a little bit a little bit easier on that but just tell him to chill for right now wor there's a lot more important things to worry about so uh if he's a sports fan he can start worrying about sports time we get to that point um nothing is going to be secret so that's the most important thing to communicate everything is done public on this in fact immediately the people around the neighborhood are notified um for public hearings about that very same thing so that will not happen until um a decision is made and then we move forward because the board then has to make another decision what to do with that so it doesn't happen all at one time like in December it's not going to be um here's our recommendation no let's also sell or lease this first comes this then the whole process has to entail in terms of what to do with the property okay that make sense and I am involved in sports I'm coach at I start ring in December after that if you are going to stick to the podium please be better up next so that way this meeting can move faster thank you sure thank you um I don't have a question as much a comment my name's Ali victorine and I'm the president of the D7 leadership group um alamro does have schools in district 7 city council and I'm here to support the families and the and the parents who are going through this but we're also here to support the school schol board who's going through this our goal is to connect communities and if there is any way that we can help you spread the word get information out um host a meeting for you we would be glad to I love the opportunity to speak to your group at any time you just let us know so we're we're M we're mainly Franklin McKinley but Franklin McKinley is you are actually but yeah but we uh still view represented more than happy to speak to and especially also when it comes to what happens to those properties and things like that of course so that's all thank you very much thank you okay see no more public comments U moving on to trustees uh any trusty have a comment um I see uh trusty Corina loera and then I would take trusty Sheldon thank you thank you board president uh so I have a question in regards to the parent uh from each school I think it's one parent how's that determined is it somebody that's recommended by the parents there at the school she's an application process and um now you can we can do this a couple different ways um some District like it to go to the district um my recommendation is it's a combination of principal and District representation um so they can go through the application and then they're selected um my recommendation always is someone who's been involved in the school like you have PTA here right home school Clips PTA your school site Council because they've been involved they know the school and someone that can make the meetings so the information will be put out that that will say if you're interested please apply with all the dates already out there so they'll know what the commitment is and that's probably the the the typic is variables can you make the meetings and number two do you understand the gravity of what you're getting involved in so yes thank you for answering that and then just a general comment thank you so much Mr Barbara this is a an answer to a prayer you know just this presentation and this information um you know unfortunately I think um some of us who were trying to yell this you know um even got reprimanded and so just hearing somebody who's you know in my culture an elder you know who has the wisdom have done that with all due respect you know for me just it means a lot on so many levels so I just want to thank you for you know um gently guiding us because it's hard you know it's hard it's um atic maybe for some of us I mean there's five of us here and we're each taking it in a different way and so thank you for being gentle with all five of us and you know just presenting and kind of you know providing an answer that's going to guide us and move forward and not just be stuck in a space where we just can no longer be so I appreciate you thank you trusty Sheldon thank you um much appreciation to you uh Mr Barbara and to the whole um team that supported this and gave him the information oh the information um I'm 100% uh supportive of this and um what is it the you know sometimes we think running fast gets us to the finish line but sometimes we need to be the the the tortoise rather than the hair um because this is it it's just brought like a rational approach to what has as you already said said um emotions um emotions can breed chaos sometimes and what we need to do is to slow down and take it put one foot in front of the other um and you've just done that for us tonight so um I'm really supportive of it and um I just again like I I appreciate the redundancy of saying that there is we're not winning here no one's winning um and nobody wants to do this uh but you're also articulating that there is light there may be light at the end of this um but given the fact that it is going to be tough just knowing how we can do this step by step um is really appreciative and I do appreciate you taking questions um from the community and just being so open to um bringing your wisdom to us so thank you uh vice president kto yes uh thank you very much for this plan um I it's breath pressure to see U moving forward and U putting something together that I think is going to uh give us a road map to to get to where we have to go um one thing that I continue to hear is that this should have begun a long time this should have beun a long years ago and so to just to speak some of the comments that we made about how there was a desire to move the fact of the matter is that there was a desire to hold off not even deal with this process until the school year started which was I completely disagree with I completely disagree with for many reasons because I think that people need to know what's going on they need to be informed they need to plan um but I think it's a good plan I'm supportive of it um but I I think that my instinct of moving forward um I had I had put forward a plan that was from the perspective of a board the only action we can take is in board meetings so a bunch of board meetings and that's the only action we can do we can only legally get together and talk about these very serious things in board meetings um the intention was not to uh keep people from participating if anything what I had mentioned at the meetings is to create those initial meetings as a space to get input however I don't think that uh that plan that had been approved uh was is is um not in line with what you put forward it just was from a different perspective the came from a board memb perspective which series of Med if I make comment is that you're absolutely right you're limited and I'm sure people realize you're limited by the brown act this is not a public meeting this is you doing your business in public a major major distinction and I think you're limited ultimately you are going to have to make the decision but hopefully by that time it will be an informed recommendation coming to you and my my ask of every you and the let's look forward let's forget worrying about the past I think if if alrock our district starts to look forward I think it's going to be better for every so one of the things that I wanted to mention is uh you had mentioned the school consolidation committee and you talked about the composition one of the things that I do want to mention and my desire as a board member and something I'm going to go ahead and um make sure to look out for is that at the end of the day those folks who aren't employees who are part of committee uh that they may be uh that they would be residents Al Ro the reason I ask that is because I think it's important those those residents when they're either parents they have kids here but the kids legally still have to deal with the consequences of what happens if somebody's here uh and they are against alrock when their children leave they go back to their home districts and they skin in the game absolutely yeah the ramifications for decades to come when they're still uh Property Owners when they're still residents when they're still you know paying into the bonds and everything property tax and so it's for that reason not to explain anybody but the fact of the matter is that it's those residents that are living here uh that should have a say as to what's going to happen for uh for generations to come for uh in term in their properties and that and so um one last uh question that um with regard to the uh one of the things I want to make sure is that we don't uh put ourselves in a position where the county superintendent's going to say hey I I asked for something you didn't do it and therefore I'm going to remove or I'm going to now invoke veto power over your decision-making which has happened in the past and I was support of it I actually went wrote to the state superintendent and said do not give them the ability to have uh the decision- making power I don't think we're in the same space we defin we're definitely a different board and so I don't wouldn't uh encourage just to lose our ability to make decisions uh the letter was pretty clear and it said to identify which schools will be closed uh as part of the plan so I just want to make sure that we're not we're not in a spot where the county superintendent says hey I told you clearly tell me which that's not gonna happen don't worry yeah I just want to make sure that I'm abundantly clear because I I was on the other side saying hey take away decision-making Authority from that group uh I don't think that we wanted want that to happen don't think I don't think it's appropriate at this time trusty in okay so yes uh thank you Mr Barbara for for um this road map going forward you know you know as I said earlier uh this the N you know we're in our 95th year and it's going to be a year full of challenges and this is one of them and you know I'm glad that there is we have we have a way you know I think a more effective way of ensuring Community input um uh stakeholder input in in in the process you know the only thing I would say is you know I this is an emotional process and uh sometimes uh you know debate gets heated now you know uh you know I I guess my only concern in this part is you know just uh in a general sense the the preservation of a secondary educ ation capacity in this districts uh given you know as we all know uh U middle school campuses tend to have more investment in them due to uh the educational needs of older children and it's an opportunity for uh you know for them to uh have access to electives uh you know whether in more advanced topics or Career Technical education and so you know uh in earlier debates I you know I take ownership that you know things did get heated but I'm hoping that now that you know we we have this road map here uh you know this board this district has the uh opportunity to sort of reset this debate in a in a more constructive and measured fact uh measured uh way so uh I you know broadly supportive of this uh you know when when this item comes back for adoption so thank you very much Mr Barbara um this I want to thank Mr Manny because this is no easy task especially since um he is the expert he has done this many times he's the one that goes and gives the classes to superintendent how to do the process and he's done this many times and so I value his expertise and his knowledge in this and um I let him basically um say how it's going to go because he's the one who has done this before none of us board members are experts at this but we do take his advice before we make our decisions each one of us makes our decision as you know we see best for the children uh but this is an opportunity to fix the finances for what 15 20 years Alan Rock has been struggling to keep the doors open and it's due to because it one declining enrollment and we have to close schools and we have to think about the safety issues for the children because the children come first the children is should be the priority over anything else that's the way I feel I I don't speak for anybody else but that's the way I feel and um I'm glad that Mr Manny has taken the time to listen to people and um hear what they have to say but at the same time uh when you're hearing these things over and over there's a saying in Spanish so what that is is they want to tell the pope how to recite the Our father he's already an expert at reciting the Our Father prayer so to me it is good to just listen to what he has to say see how the process is done and there's also other meetings that have been done on YouTube how those processes were done in other schools and Mr Manny has mentioned that so that'll give you an idea of what the guidance that he's given us and kind of the processes that we're going to be following because yes it is a difficult situation but this is the best opportunity for Alan mock to fix the budget and to fix and give the children a quality education like they deserve thank you so moving anybody else any more comments no I already took that no more thank you um as a matter of fact it's this was just for information and I actually broke the rules in giving public comment because this was only an uh information so I let I I let excuse me please don't interrupt I let you speak but this was just an information where we usually never take public comment and I I uh I apologize for they making that mistake but we're going to move on to the next one 502 approve voting members of the Maxa task force vice president kto this is your item can you speak on that uh yes uh Madam president I'm I'm mve I'm bringing forward this item so we can codify and um confirm the uh agreed upon members or voting members of the moxa task force was put together a couple meetings ago um I think it's important that we uh put down exactly who was on the committee and who has voting rights so we can V avoid any issues uh in the future and so from uh what we agreed upon was that at the previous meeting the two members that were appointed from the board were myself and uh board member Corina uh we then proceeded to uh put together the committee members uh ourselves and we agreed that it was going to be the area president CSA president Teamsters superintendent the assistant superintendent of business services and then we decided on two community members uh I uh mentioned the name of the Mayfair neighborhood association president wup Gonzalez and board member Corina Raa uh had suggested Victoria partia and so those are the folks who in our meeting were agreed upon and and I would like to ask board member if that's if that's the recollection that we have yes and the only thing I'll add is Victoria the president of the Tropicana neighborhood of correct uh and so uh those are the members that I remember we we agreed upon we put together um the only reason I mentioned this is because I want us to to avoid any issues in the future where folks may have thought they were members of the committee and then they were engaged and then uh they then thereafter put forward a proposal or an idea uh for uh use of the facility and so they might wind up putting us in a spot where somebody was thought they were a member of the the committee or maybe or maybe May weren't and then they were involved in the planning in the planning process uh by putting together uh criteria for proposals and things of that sort so I want us to avoid that by codifying it by putting it down through board action uh and that way it's clear that everybody else there is uh a is a Community member is speaking in their capacity as a you know representative of the organizations and we don't run into any issues of anybody accusing anybody of saying oh they were part of the planning process yet they were on the committee so we can avoid that type of stuff and so it's for that reason that I'm moving for and repal accept the motion uh I'll make a motion to uh yes make the motion second wait make the motion I move that we approve the recommended U members of the committee okay and I hear a second from Corina loera um TR Shelton um so I see that they're voting members I guess my only question is this is still all um voting to send a recommendation to this board correct oh sorry yes yeah every every committee is that um every committee that we have here in the district is an advisory committee so therefore any action we take is only a recommendation and and who's facilitating the process the you're talking about the committee yeah is it this so the assistant superintendent and the superintendent are voting members we're co-chairs of the committee and the and then your voting members and then staff for voting members we've had uh superintendent assistant superintendent Business Services as voting members of the Committees in the past so I assumed that we were going to continue with that okay it was for the work force housing committee that is now the housing committee or we followed that model and that was a that was Voting that was like voting and yeah um and so since other board members can't attend will there be um notes or minutes because that's the other hard part is you know not knowing just kind of hearing about what happens at these meetings will there be like formal minutes or anything yeah it's a formal committee that's created through board action so we have to put forward minutes uh after we hold our meeting okay I think the only thing I'll add is wait a second answer question yeah but let let just wait to be recognized go ahead TR uh so now I lost my train of thought so I might raise my hand up in a little bit okay so ju I just I was jotting down at night so is it I heard assistant soup of business services and the superintendent are voter members those were the ones we on okay so it's six seven8 n was it nine Al to did I get that right nine yes okay thank you you know that I remember uh and then also the proposals that we receive that will be all reviewing um that at the end will have the final decision on we'll all make sure that to receive those the details on that for example at the last meeting they consisted of us basically sunshin the proposals and bringing them to the public at the committee level um and then asking staff to respond to them thank you and I ask those questions so then I can go out and tell people this is how I understand I'm just seeking Clarity on how this is all going to move forward thank you any other trusty comment okay seeing none um so we have a first and second uh we will move for the vote um first public comment before we vote uh seeing no public comment uh we will move on to the vote all in favor raise your hand so it is 5 unan ious vote on 503 manille uh moving on to 503 excuse me that was 502 so move approval for 503 do I have a second uh second by truste fam uh the approval is for csba membership dues period from July 1st 2024 through June 30th 2025 in the amount of $17,999 um do we have any public com coment nope so board comment any comment um seeing none uh all in all in favor please raise your hand uh it is 5 it's unanimous uh marel 50350 vote moving on to 504 move to approve csba educational legal Alliance membership dues period July 1st 24 through June 30th 25 in the amount of 4,4 seeing no second um it there's well no I have you will yeah second okay so um any public comment on approval for 504 okay uh any trustee comments uh trust vice president who uho and then trusty Flor um I'm I haven't been a a member of delegate assembly for csba I know the value of the legal Alliance um I know that they do some good work and as a result we've been able to get u schools have been able to you know push against the state been able to get some uh money back or been um and so so there is value to it in the past I used to be adamantly opposed because they left us hanging when we were sued um rocket ship lawsuit the charter lawsuit a long time ago where we were accused of whatever uh and so for a while I said no um we began to be supportive but given these dire Economic Times that we're in I I I don't think anybody would hold it against us if we were to say hey look we're gonna have to take a pass this time around because we're facing a $20 million shortfall that we have to deal with and so it's for that reason that in the past I've been supportive um but uh even if it's a small amount I still would encourage us to if we don't have to like the rest of them we need them in order to be able to access all the the resources that we get through them uh but on that one I would uh encourage us to think think about it I'm and I won't be supporting it for the reasons that I mentioned uh truste thank you I uh just wanted to ask the administration what services we received for for this money and so thank you for Illuminating a little bit um by vice president Kimo this is but what do we it's mainly an advocacy component in information um so they they're basically each of the organizations access CTA so forth have an advocacy arm and this is what this is so in terms of looking at legislation um laws that might impact districts and school boards and so forth so that's what they predominately it's not an advice I mean per se it's not like Hey we're having some problems it's not legal services it's not it's advocacy it's interesting because I do think given all of our challenges we've had very little time to discuss advocacy like just in my short time here we haven't really you talk about inequities you talk about things that sort of are done unto us at the state level that we aren't really engaging in right because I think um we're generally I think we're a little bit you know in the weats and so you know if if this educational legal Alliance really provided value in terms of saying here's something that would benefit a basic AG such as funding in equity right right right then but I I don't I mean what you're saying is we haven't seen that if if you think that I want to know Dr Barbara if you think there's value because at $4,500 we're not going to be solving our deficit this is not going to show up in the October plan to the county right we're not going to but to to I think to the point this is symbolic and that's the decision you're going to have to make this is symbolic of anything else um it's it's nothing compared to the issue that we're facing right so if you think you find some value in that again it's it's advocacy these are when the organizations um advocate for specific laws it helps lobbying and I'm trying to think off hand what so we're we're like adding to some collective impct correct so that if there's something like some Bill that might uh you know when csba takes a position for example right that's what you're contributing so we're kind of eroding maybe their Collective power but that would be correct but this board can look at it on an annual basis to see if they want to you know re-engage or be a part of that correct yeah okay thank you that helps me um um just okay well I guess I was want to ask uh first sto what you know what were the what were the benefits in the last couple years for the district uh in terms of the legal Alliance so let me take you down back Memory Lane there was this huge loss through the charters went ahead and launched it was uh done take took place in La and we were brought into it by somebody whose child didn't even go to um we were accused and we were left hanging by csba because the vast majority of the districts at that time were not necessarily too concerned about Charters and they left us on our own and so out of um obviously I think it was very much Justified that Alam Rock was very very upset that they didn't step in and they left us alone we stopped paying into it we used the rest of the stuff U but that one we stopped and then the rest of the items were paid at the very very end of the last day the symbolic protest because they left us hanging on our on our own uh when they should have been there supporting us uh as a public school district that paid into other their stuff and so um we stopped uh they did go ahead and uh in in terms of um like areas of special education other areas I don't have anything precise in right now but I know that they wound up suing the state the state then had to go ahead and reimburse districts so there was uh a a value that came back to us as a result collectively throughout the state that came came back to us as a result of chipping in and supporting and that's what they do it's primarily they go after and they sue the state or they sue other whatever it is they'll jump into lawsuits as well um so I'm not saying we don't get anything out of it but given our our financial situation that's why I am suggesting that we hold off like we've done in the past and then we jump back in once things get better and so that's my that was that's my that's my position I'm gonna stick with oh I mean just clarify you know I kind of thought there a sort of like a for lack of a better analogies a high legal plan you okay you won't get any direct support all right thank thank you for uh clarifying that okay so um I actually called csba um I had asked for some information and I actually wanted to postpone this for that reason so that I can talk to them directly and not only did I talk to them directly I wanted to make sure I got it in writing which I did and so what they told me because I asked them the questions if we go down the road of pqp are you going to help us they said no we don't provide lawyers and so so I was asking all these questions and ultimately right now at this point in time since we have to remove not only do we have to close schools we have to remove an additional 8 million and I looked at it like do I want to get rid of a par do I want to get rid of this person or that person no don't I don't want to cut anything so the if I do do a cut I will cut this out of the expense because we're not benefiting from it everybody it's this is a pool this is a pool where everybody puts money into it and this is what pays for their lawyers not ours if we have a problem we have to pay for our own so at this time it's not a good idea to put our money into it we can revisit it next year or the year after that when our finances are better uh but at this point in time um he even the representative told me because I asked can we get a discount it doesn't hurt to ask if they would have given us a discount off to the 177,000 what was it the the for the membership 17,99 that would have been great but they said no but on this one they said you can um you can it doesn't interrupt any of the other services which is great because in not spending this 4,480 it's not going to um impact any of the other services that we have already it's just GNA impact their bottom line but the negative bottom line to us 4,480 we're never going to recoup that money unless there's a huge lawsuit or something but I'll take my chances on that but in the meantime let's save money where we can and that's why I want to be diligent in looking at every single item that we can cut that we can maybe revisit later but for now we need SA savings and this would be one way of saving thank you so since I have a first and second we're not going to vote if there's no other before we I already took it you did thank you for uh asking but uh please let me finish uh so now we're going to be voting on 504 whether we approve the 4,480 to give the money to csba for the educational legal Alliance all in favor of of approving raise your hand nobody raise your hand Mar Bell anybody um opposed there is four five Oppo uh that oppose it so um it is not approved motion dies um so moving on to the next one motion to approve csba G policy plus service period July 1st 24 through June 30th 25 and 3980 second all right I have a first and a second um is there any public comment seeing no public we will move on to the vote for 505 all in favor of approving the csba gamut policy plus service raise your hand so it's 5 it passes unanimously 506 approved csba gamut online period July 1st 2024 through June 30th 2025 for in the amount of 3,875 motion by truste Kinto uh VI vice president kto second second by trustee Corina loera um do I have any public comment seeing none we move on to the vote is there any trustee comment seeing none we move on to the vote uh all in favor raise your hand it's 5 Z it passes unanimously on 506 marivel thank you um moving on to uh B board business discussion and Direction uh on the board may take action on any any item in this section unless it is designated for information only on 602 request for approval and participation of slic commodity Cooperative RFP number 24 25-01 for school year 2024 2025 gostar Foods motion by vice president Gino second by uh truste minf fam do I have any public comment on 602 seeing none moving on to uh trustee comment seeing none we will take the vote on 602 all in favor of approving please raise your hand uh it's five uh zero unanimous vote motion approved on 602 moving on to 701 adopt administrative regulation 3311 three and incorporate it with into the board policy manual for traditional design Bill contracts Education Code do10 for an alternative design Bill contracts Education Code 177 25060 including required conflict of interest policy do I have a motion motion to approve second okay we have a motion and a second is there any public comment on item 701 seeing no public comment um we will move to truste comments seeing no trusty comments we will move to the vote all in favor raise your hand uh Maribel it's a 5 Z vote motion passes unanimously uh moving on to I item 801 start and end times for school year 2024 2025 appr motion by vice president Kino do I have a second second second by truste Corina rera do I have any public comment on 801 seeing no public uh we move on to trustee comments seeing no truste comments we move on to the vote for 801 all in favor raise your hand the vote is 0 it passes unanimously 501 moving on to 802 consolidate application and Reporting System cars CS 2022 2023 and and 2023 2024 2024 2025 reporting and 2024 2025 application for funding do I have an motion so move do I have a second second uh do I have any public comment for item 802 seeing none we move on to trustee comment trustee comment to 802 seeing none we we move to the vote all in favor trustees raise your hand motion passes 5 on 802 Mar moving on to 803 School plan for student achievement the spsa 2024 2025 second okay we have a motion by uh vice president GTO we have a second by uh uh truste Corina loera do we have any public comment on 803 seeing no public we move on to truste comment for 803 truste uh Flor Shelton thank you um and thank you to um assistant superintendent Garcia for preparing this and um I was talking to her about these are two examples and that there's many more plant um I just you know we get the dashboard information we get the lcap information and um you know this is where we see our challenges right this is where we have the plan for student achievement um but I just really want to highlight just in context for me um you know the indicators around eth grade math not just literacy um are really indicators of success in life right I mean we don't want to just you know pin it all on that but it's one of the great um indicators especially for you know safety for our community and health and well-being um and it's startling you know still coming out of the the pandemic but the indicators are going in the wrong direction right and we know that we've seen that we've talked about that so I just um again hope that this board in a you know a different um you know formation will be looking very diligently very regularly maybe not just at this dashboard huge aggregate level but whe whether it's chronic absente ISM or eighth grade math you know 10 points going in the wrong direction on it year-to-year basis it's like we all have to Rally around this yes yes are you f I would interrupt you oh I I just wasn't sure I I being wrong I just I was agre like I'm just thinking like what is the plan plan right and approving this plan also should come around to and where how can we you're all working on interventions you're all working so diligently on it when these come before us or before this board you know what headlines or what findings can you share so that we can all know like you're you're getting what you need to help move the needle in that right direction so I I just didn't want this to be a perfunctory like approved approved right without kind of going this is where it's at right this is where it's at so yeah so um I'm so glad you brought at a grade math so if I put on my other hat um and I like at some point with your permission put on put on the uh the agenda the gear up Grant that u in partnership with u other district and um it specifically focuses on math and um I know um at a future board meeting what we'd like to do is have the assistant superintendent present more in-depth presentation on the data and how we're approaching it um I know we've already met want stealer Thunder there's a great plan with svmi that's Silicon Valley math initiative to focus on mathematics and the year up Grant uh which is a grant from with San State specifically focusing for this year only on the eighth graders in Alam Rock and I like the opportunity at simpar to present on that one of the uh Focus areas that we have is um we're going to be uh funding out of that glant uh Turing that will be ailable to the students extended time you said something um that was really important off the books um where we going to complete the 0g requirements it's if you want to know if you want to know the 11th grade results take a look at the eighth grade results you want the eighth grade results take a look at your third grade results so um we do have some terrific programs placed the challenge is going to be get the students um excuse me the the students to participate and I'll give you an example we made 300 phone calls these are the site coordinates from the grant to families to participate in the summer math um Academy with the Silicon valy Education Foundation we had three takers so the challenge is going to be and we have a plan in mind in this to reach out to the families and really um and I'm going to be directly involved in this reaching out to the families to let them know what's available and to let them know that the extended time instruction is not punishment it's acceleration you I've talked before about the Spartan eite promise it's there for them they can be accepted to S state if they graduate from eite it's there but they have to meet the a tog requirements which are the 15 course workor I don't want to go to detail with it right now and math is the biggest stumbling blot so uh I'm glad you brought that up and at some point um for President Chavez I'd love to present uh maybe in conjunction with uh what um assistant superintendent has planned to share all all the components with the G it's really terrific um one item I will mention is a as a motivation College and Career October 17th for the eighth graders because the funding is going to follow the students it's only good for one year then it goes on to high school but October 17th we have a um stem College in career at the tech Interactive where our eighth graders and their families and I hope you will join us I will send you the information have three hours access to the tech all to themselves and they'll also have the opportunity to interact with people in different fields what we want to do for this first year is expand the Horizon in terms of what's possible and also convince them they need to take advantage of this help so anyway I just wanted to support that thank you if I I just want to follow up really quick um I'm hearing a lot about like we Prov access but and we're like really proud of like the slots that we have and this is I'm talking about City programs County programs but what we what we're not saying is what's the utilization right and your example is just like gut-wrenching and so I just and it's again it's not their fault right it's about what can we all do so I just and Sandra you know right the sort of partnership we have with whether it's the Youth Empowerment Alliance like so with my other hat right we're case managing high school kids middle school kids we're supposedly have trusting relationships it's there are ways we can cross-pollinate find out you know and I think there's a whole host of you know you I see we have um Pastor Danny Sanchez right are what who is working with these kids to help nudge them to help encourage them to say this is a part of your case plan because a lot of our kids are in multiple systems and asking them to do another thing so sometimes might be too much so you know any way we can help to wrap around these kiddos and say we want to help you get into this program or whatever these tutoring programs I'm all for it and let me know how to help if I could just add um uh aside from what um interim superintendent Barbara spoke of uh we are rolling out our mtss as you remember in our alcap and um with that we are rolling out tier one which means that we we really want to focus on the instruction in the classroom and making sure that there's alignment um between schools on um using our curriculum and making sure that our students are um that we're keeping track of where students are that we know what we're teaching in the classroom that we're in the classrooms that we are supporting our teachers with professional development that will support them in teaching the curriculum so and and also along with the instructional piece of it is making sure that our students are being being having what they need social emotionally and behaviorally um and that is all in the tier one piece what you're speaking of and what um superintendent Barbara is speaking of are the tier two and tier three supports right so we want to make sure that we have that strong and aligned instruction in our classrooms to begin with because that's where it all starts and so that's what our Focus will be for this year is to make sure that our teachers have what they need and that um our principles are in the classrooms um just making sure that um we have that alignment and that instruction is taking place thank you um you know I I come here with my parent half first and you know I know Sandra knows my experience with my daughter um who struggled in that and you know I was up here and saying what program can she you know so to hear those numbers I'm just blown away um and I'm wondering of maybe a shift in like as we incorporate the classrooms that maybe the teachers say congratulations you were you know your your child and you were chosen to be a part of this special program yes you know early on not like a phone call in the summer you already have plans but I'm excited to hear that because I'm in agreement with trusty Flor Shelton these numbers definitely need to shift um and no more excuses right no more pandemic I mean we have so many things but we just get to move forward and make that happen we and we do have a plan to engage the families and I do want to first of all I love the fact that we're talking about instruction this is what you should this is what you ought to be talking about and I want to uh comment on S and I see Tara back there as well uh they've really I'm very impressed with the plan U that they've shared in math and um I'll discuss with board president shabas when we can present everything they're doing they've going to terrific job with uh with the plan focusing on math and uh the professional development in the middle of all this consternation the fact that they're focusing on instruction with MTS is um I I want to commend you and I terara back there I see you back there as well for the plan and we'd love to present that to you uh vice president K so um thank you for bringing up the the the the the issues that you brought up they're incredibly concerning and um we were talking about this uh a while ago in terms of math in particular that we haven't always been in this situation that a decade ago Alam Rock was a place you want to be at because if you were Latino and you wanted to have success you said that in fact what you're talking about uh I'll I'll share this when um when I had retired and went to work at U SV F I had analyzed all the algebra Dy across the county um and at that time we had an algebra in 8th grade and they had a state test and there were if you're a Latino student you wanted to be in two districts Ogo was number one and we had our um our acceleration program that we'd call it that became the Elevate program at svf and the second we were about 28 29% the second one was Alam rock at 23% I still have the data in my computer somewhere in there so you're right Andreas it's um yeah so I think we can get get there and then you go above and so looking forward to seeing us um they've got a great plan thanks uh trusty fam yes uh you know to to Mr Barbara or oh oh oh oh to Mr Barbara or or Sandra you know I noticed that you know uh students with disabilities had the big de decrease in eighth grade math scores uh you know so was there any sort of uh extra challenges with our what our Stu uh disabled students you know in the past GE you know some of the difficulties of uh you know holding on to math instruction for our disabled students Tony do you wan to yes I'm gonna ask Tony to come up and speak to that you know I think what's asked of them in eth grade so there is a change in the test we also have recently implemented a new intervention curriculum with our eighth graders that we're really excited about we're still in the implementation stage so getting um which is part of the push with mtss it's going to be our tier one and so we're looking forward to seeing that but yeah and I understand you know it's our our disabled students have you know what is it uh there's certain you know like a baseball diamond they're not on third base they're not on second base and they're you know it's a it's a you know it's a challenge getting getting up to getting up to bat right so it's sort of like just wanted to have some context as to you know what what are the challenges we're facing with our most vulnerable of eighth graders right if I make comment um yes to Tony's point the other issue involved here is when the state shifted to Common Core the eighth grade assessment is very language oriented okay so if you have difficulty reading it may not be an indicator of your math at all but your actual language Tony please jump in if and the same goes if you're an English learner and let me give you an example um this were sample tests that we used to give at third grade and in the problem in the problem itself you had to read expression equivalent and product so first of all you have to read it then you to know what they meant just to solve the problem so um yesterday uh Sandra and I met with the Silicon Val Education Foundation as part of the Europe up um e8th grade and what we've asked is um to develop um some extended time support to deal with frontloading language because it's a lot of vocabulary so um sometimes it's hard to separate is it reading or is it math because if and we're talking your students in the research specialist program for example yeah if they're having trouble reading or you're an English language learner you're going to be challenged just by the nature of the language on the test try would you want to I get it it's sort of like trying uh yeah you know you need you need to figure out the the formula to solve the the problem but it turns out the problem's a word problem right so we have there's all if there's trouble in the language student doesn't understand the word problem in the first place and doesn't have a chance to get to you know figure out the formula okay thank thank you yes tier one any more comments see move for approval you did okay I was out so you got a first and second so um we will now be did you take public comment okay we will now take public comment seeing none we will go for the vote now for trustees on to approve 803 raise your hands it's 5 Z vote motion passes unanimously moving on to 901 um this is for information only and I just want to make one comment we got to re visit or rethink about the pair of positions so moving on to the consent calendar consent calendar okay so we have first and second to approve the entire consent calendar from 10:01 to 10:12 um all um I'll take public comment seeing none I'll take trusty comment seeing none we'll go for the vote for the consent T calendar the entirety all in favor raise your hand the vote is 5 Z motion passes unanimously to pass the entire consent calendar and we will be moving on to close session it is now 7:36 um we will be hearing items 1101 through 1111 um at it's 737 we should be back say in an hour and a half with a seven minute recess e e e taking beds no we're just saying we're we're we're good timing here but I don't know we should because we're Bes Maro can you hear me yes I just want to report that the board is um going longer in close session than what was anticipated but should be out um shortly uh possibly like within 10 minutes thank you e e e am so we're back from close session at N9 o'clock is there anything to report Mr too is there anything to report out yes thank you item 11.10 on a motion from trustee Karina Herrera Lera seconded by board clerk minam the board unanimously approved the employment of Adam stickles as assistant principal of Okala middle school there are no more items to report from Clos session thank you um so on 1301 request from from Board of Trustees and or from the public request shall be submitted in writing to the superintendent or designate with supporting documents and information if any at least one week before the scheduled meeting date items submitted less than a week before the scheduled meeting date May be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue board policy is 9322 and I am adjourning the meeting and our next meeting will be at September 12 2024 I'm jining the meeting at um excuse me are we not having a meeting next on the uh but regular board meeting no regular the regular board meeting will be September 12 202 I'm not finished sorry kid let me okay so it's regular board meeting is September 12 2024 for the 20124 2025 school year and we are going to have a special board meeting on this Tuesday thank you I've been corrected good night you mean Wednesday Wednesday 14th Wednesday Tuesday

e e e we we are reconvening our meeting of August 8th 2024 and um we will begin uh with our Pledge of Allegiance and moment of silence please stand as we honor our nation's flag thank you ready to begin IED allegiance to the flag of the United States of America and to the Republic for IT stand one nation under God indivisible with liy and justice for all all right I it's so fitting that we have athletes here uh my Mo moment of silence um it has to do with the Olympics and so the oath is in the name of competitors I promise that we shall take part in these Olympic Games respecting and abiding by the rules which govern them committing ourselves to a sport without doping without drugs and the true Spirit of sportsmanship for the glory of sport and the honor of our teams and so as we strive for excellence in our school district I encourage each of you staff students and employees to embrace a spirit of collaboration and unity much like the athletes in the Olympic Games let's move Beyond working in silos and instead come together as one team by respecting each other's contributions and working collectively we can better support our students and uplift our community our shared commitment and teamwork will drive us to achieve great results and create a thriving educational environment let's work together with respect and dedication celebrating our Collective success one moment please all right thank you and now we move to item 5.

today we already have over 700 teachers that have synced and linked their Gradebook in areas to e Cadence that's huge that's over that's about 60% of our teachers and we're on the second day of school and I can tell you there are so many teachers that aren't going to have assignments the first few days of school because they're building relationships you heard Jeff and a few others talk about the importance of the Care opening and really getting to know students in the community and helping them feel welcomed in loveed I think you heard Jose L talked about Gilbert the way they open school that's consistent at all at all of our schools so ideally starting next week you're probably going to see even that number grow more as grades start to be added to the Gradebook but again as our teachers start to integrate you're going to see more of the tool being leverage to support it is aying to our district goals it is lying to our drivers cpsf um so that is one of the reasons why we're making this change two I mentioned this earlier but I want to reinforce the safeguards and protections it is essential for us that we protect student data student privacy staff data staff privacy and just District data as a whole and even though they have Partnerships with these AI Suites to integrate the tool into their system it comes with the protection because gu when comes in doesn't get to go out it's still within the framework and the coding within the system so that's an essential reason why we want to do this so we can intentionally lean into Ai and its growth and equip our students with the skills on how to navigate those tools because as we know through most of our jobs we use AI right I mean if you ask Seri question that's AI right I mean there's all kinds of things that we're doing so we want to make sure that we leverage and also help our students use it for healthy and Positive Choices so that's why that's an important aspect of this as well that Safeguard and protection so we can safely support our students through the AI integration I mentioned it is a comprehensive tool it is more than a Gradebook it is a way that we can align to our drivers it's also going to be providing those same nudges and insights to our parents right as you look at a couple down you see the parental involvement because of the language parents can interact with the tool VI their language we're also hoping that the nudges go to the parents in the same way that we're going to go to the students so they're getting notified and update as a parent of a student who was a part of a district that used Aries I never got the nudges I had to be that helicopter dad that was constantly going on areas to check to make sure my son not so much my daughter but my son was doing his work right with this I would get the nudges automatically so it would come to me to let me know what he is or isn't doing or how he did or didn't do so that's going to be a huge aspect and there's going to be a parent app um on areas that they can access now either in the Apple store or the Android store Android store it's it's e Cadence parents um that they that they can go on and get it next week a video is going to go out to our parents I did the English version Mr salivar did the Spanish version it's going to go out and provide updates in terms of the the the app and how they can access this and to notify them of this change the good thing is because it syncs right now even if the parents still go on Aries they can still see the grade book the grade book right now is still active but come that fifth week teachers will have to use e Cadence as Aries will become view view only but teach parents if they went on Aries they can still see the grade but because it still sinks right because again I talked about Aries being connected to calpads in the reporting system at the end of the day even what's In Cadence it still has to be submitted through Aries because that's what's connected to calpads but again very easy for our teachers in what they do and again we had about uh over 50% of our teachers last year used the EAD GRE book last year which is also one of the reasons why it was easier to make the shift this year 95% of our teachers were on E Cadence last year because of the Capstone and because of the College and Career lessons so there was already some familiarity with the pro the platform but this year we're we're we're upgra updating and uplifting what we're expecting to happen this year when I talk about the um the measuring what we value I want to I want to just really double down that for us um you know with us not teaching to a test it is essential that as a district it's not a free-for-all right this teachers do whatever you want um so for us the way that we really measure what we value is through our Capstone program and that's the collection of performance task assessments at the end of day when we look at student work and we look at the reflections those give us immediate impact and input in terms of how our students are progressing based on what we value so it gives us a way to progress monitor the data that we value and to make sure that what we're doing connected both content the 5c's and student voice and purpose are still happening across our sites lastly this slide is more just a visual to let you know that we are trying to be very intentional with the way that we roll and implement this roll out so you can see there are different domains ways that we are working with e Cadence on the technical aspect there are things that we're doing in the way that we communicate this change and support others with this change there is progress monitoring there are reports being sent to our sites every week in terms of who is on it and who is not so again we can support those that are needing that help to make that transition you know I'm grateful to Jeff and his leadership that he was very supportive of this change but his only ask of us which we have committed to is that we support teachers through this transition which we are absolutely committed to that's one of the reasons why we didn't expect this to be done the first week of school we knew that connecting with students building relationships was Paramount and so we didn't want to teach to fill the added stress of the first week having to make this shift which is why we gave that five-week rce period so by the fifth week we're going to be making the shift over to e Cadence where that's where they will be um using the Gradebook even though it will still connect with areas that's what they'll be doing you can see also the support there's a number of things that we've been doing we've been hosting office hours Tyler and the Cadence team have been meeting with staffs uh on the first couple days there's office hours that we made available um for them to go to after school virtually U I know Tyler and the's team are making appointments with principles to go visit their schools and be made available during conference periods so if teachers need help syncing their Gradebook they are there to walk them through it and do it with them um in addition to the work that we're going do with e Cadence uh and our edtech coaches our edtech coaches are going to be transitioned to where they also play a massive role in edtech support around e Cadence so we're going to have staff that are dedicated in earmark to health we gave all of our principls a list of every teacher that 50% that I mentioned who are using e Cadence last year not that those folks are expected to be um ambassadors and leaders of this work but if I'm an English teacher who used it last year and have a colleague who's Now new to it of course I can help my colleague with that transition so it doesn't fall on one person on just Tyler or just edtech coach there are a lot of people and we saw this across the district every school had some staff that were using e Cadence slasher as a Gradebook so we want to leverage those who have familiarity and comfort with the platform to be able to help and support one another we talk about collaboration right our core values believe in and model the five C's we want to make sure that we're modeling the 5c's with each other in the way that we support this roll out so this is more a visual that we have a thought out rollout plan to support our staff our teachers and even our parents in the way that they access this this uh this platform now I want to end my presentation with a couple testimonials because as you know as the assistant superintendent I have my own e Cadence class that I use with the principles but in full transparency I'm not grading them right so I don't use the Gradebook like the teachers do with our students I also don't do some of the features with in the Cadence that that they might be doing with students so I brought uh two teachers and a student here who are going to talk about the work of the platform and the impact they have seen with the impact which really validates um why we're making the shift which is connected to the other reasons that I spoke of um so the first testimon that I'd like to bring up is a great teacher um Rob godet he's a five- seed coach at Dale Junior High but just a great teacher teacher leader within our district so Rob I know he's been using the platform so I'm going to give him an opportunity to share about the platform and the impact that he's seen in his classroom Mr Gad thank you Dr freed um I don't know how you guys are feeling I know e Cadence very well it's I've been using for four years um I also know about UCI I know about candle but you just got 10 minutes of just okay I just review okay all right so um again I'm not new to learning management system I think eus is the eth one I've used in the last 20 years since we started using technology in the classrooms and um I want to go back to one of the values uh that we value and that is having education work for students and not the other way around um and with that I want you to think about the difference between a grade and feedback now in Aries student sees they got nine out of 10 in one class maybe they got you know 40 out of 50 in another maybe they got 90 out of 100 and another they got a a 95% or right something that we saw growing up right that works for uh us that works for institutions that works for universities but with the quick grader any e Cadence um you still have the rubric you still have the points you still have the letter but you also have feedback uh and when you give feedback students get a notification on E cadences platform as well as an email so over the last couple of years I've been experimenting with the feedback and you know you start off taking you know excellent good job well done and then with the integration of some AI tools you get AI to inspect the writing to inspect the piece and AI can do something that's a little bit more valuable starting with a very non uh intrusive sentence frame like hey I noticed I wonder and I wish and the student gets that notification and then they reply thank you or they say Hey you know I really want to work on my conclusion or I really want to deepen my analysis and I want to add some more primary source documents and they could say hey godette would you please unsubmit my work boom it's unsubmitted you know for years this is my 31st year and I I dreaded grading papers because I thought you got to give the feedback because the feedback works for kids that's where they grow that's where they learn and that's where we we show them what what we value so with the feedback tool um you know I've been writing things on papers and a student gets their paper back and even if they read it it just goes in in the waistband but now it's going to go in a portfolio and now we're going to have a conversation about that work and now the grade actually means something because when a student or a parent looks in Aries without the feedback it doesn't mean a whole lot so one of the most Innovative things I think I've used is the feedback comment and as well as the integrated AI tools to help me give feedback in just a few minutes and then have that conversation with kids about their work and uh it's it's been been it's been it's really been a game changer to be quite honest and so now I want to bring up Tyler Sherman as you know Tyler is really our EC Cadence lead for the district he has been the one helping to support teachers across our district he supports our admin when folks have complaints or concerns about the platform when it was in its beta especially its beta years Tyler was the one who could help code for the designers right through teacher talk to help them make sense of what they were hearing so Tyler's played a pivotal role but because he works with teachers across the district I wanted him to come out and talk a little bit about the feedback that he has seen and the input he has seen from teachers across using this platform so Tyler Sher thank you all and and I I want to make it very clear too I I am a teacher I teach a Magnolia and and CVA as well as as as on top of my my e Cadence role um Dr freed you did mention that you tasked me with getting everyone on the grade book SCC so expect to start grading your principles now so so really I I I want to emphasize that the work that we are doing is is thoughtful we are not just rushing into what uh everything that you see we are we're taking the time we're taking our time and we're getting feedback from students from teachers from parents from everyone and every feature that you see and Dr Fred mentioned this um is because an AHS teach D teer wanted it and thought about it and conceptualized it and I think that's what makes this platform uh really unifying for our district and and I think for our students I we have an incredible Community around our students with with Incredible work that's happening I heard things today like that we are getting Universal needs uh assessments tier support I had someone said that they couldn't have data readily available in E Cadence we are creating that ecosystem to wear that data is accessible to where I don't as a teacher have to go and find it in multiple platforms it's just in one ecosystem saving me time and making me a better teacher and addressing the students needs in each one of my classes uh so when that when that data is readily accessible I know things like my students strengths my students interests my students needs and now I'm able to actually start teaching to that and we know when we're teaching ing students to what they actually are interested in we have better outcomes but the problem is most of our teachers we have 100 150 students how do you do that that is a lot of time to go in and you know differentiate and personalize this instruction for all our kids it's not realistic so we really pushed um e Cadence to to create something for us to give us the tools to do that and what they did is and they listened to is they created this AI App Suite and through that AI app seat I'm able to differentiate my instruction a lot easier I can go in and say hey I know 30% of my third period is super into culinary arts that can help me frame a lesson around culinary arts is it doing the work for me absolutely not is it helping me think of ideas and saving me time in that creation it absolutely is and then Dr freed mentioned um our transition into the great book and I think this is one of the most pivotal moments that we have have um that's going to support our students parents and teachers is now that we are feeding the system the grades we're teachers are going to have trajectories where I can go into any one of my grade books and see students who are on an upward Trend and I can meet them at the door and give them a high five build that culture I can also see students who might be on a downward Trend and instead of waiting till the end of semester to figure that out I can get it immediately that week so we can have those early interventions to where we are we are meeting the needs of our students quicker um other things that we are able to do now with with gradebooks and the E Cadence system is I can see okay well maybe maybe one of my students is on a downward Trend this week and I have that and you know we can have those conversations but I can also now see that you know that student has two assessments on Friday has a project due on Thursday in their English class in their math class so now that's changing hey maybe I shouldn't give my make my project do this week okay we one of our core values is making education work for students and this is how we are doing that we're not trying to overwhelm them we're trying to create experiences for them to where they're prepared for jobs and and college also what this does too is and jiren already alluded to this is if everything in the Gradebook or everything in E Cadence parents have access to they see exactly what the student sees they just can't do the work right and instead of going to Aries and just seeing that letter grade they can go in and see the assignment that I gave them see the work that the student completed so think about the rich conversations that can now happen at home and the support that students and you know other community members can help with our students where they actually know what's going on not just hey you got six out of 10 my teacher doesn't like me things like that um but throughout all this and and you know I again I am a teacher and time is always you know on my the the front of my my head right it's how do we save teachers time so they can get back to doing what they they love to do and that's just teach kids and get to know kids and build culture and community in the classroom and all of these things that we're doing is giving teachers back that time it's instead of me having to be at home and lesson planning I can be with my one and three three-year-old now I'm coming to work happier the next day which then reflects on the students and then the students are happier it all comp compounds on top of each other and since we are creating this unified platform um it's really just giving the the teachers the data and the tools necessary to not just um save them time but to um equip them with with really powerful lessons to create student experiences for them so thank you and then the next um who we're going to bring up is an incredible student uh D Raj looking sharp by the way yes so hello ahd District board my name is D copu and this past summer I actually interned with E's product development team so today I just wanted to give my experiences of e kadence as a student and compared to the other Learning Management systems that we used in the past so during my five or so years in the aohd I've seen the variety of platforms that we used such as schooly and canvas and by far I would say EC Cadence is the best of all three of them and many other students and my friends agree with that so last year I noticed a significant difference in my classes depending on whether or not my teachers use decadence so like U Mr Sherman said some teachers are actively using EES While others are not and right now that's creating a gap between having a you know fullon atmosphere but I'd say in terms of e Cadence its main platform Fosters communication with teachers as well as interactions with other students which I feel is a pretty main factor in any learning management system in addition to that while building my e portfolios and Capstone assignments I primarily used E's e portfolio feature I would say that was a main factor in how I completed my assignments and put all my thoughts effectively into one project and like um they mentioned eans is more than just a grade book it's a collective learning atmosphere unlike areas where parents would only see for example your assignment and your grade on E they can see what you submit everything you've done all these assignments and the topics you learned before that I'm also really excited about E's new initiative with cppy and it's pushed towards integrating AI into its learning management system I checked around and I think this is the first of any learning management system it's a great push towards an AI Centric future so a little bit more about Scrappy it's a personalized chatbot that understands everything about each individual student so know what courses they're taking what grades they got and what topics they might struggle and succeed in and based upon that it can adapt what it teaches the student to be more receptive to that so in my mind it's more of a personalized ta for every student in the classroom so teachers have 150 students while some teachers may have office hours after school you really don't have the time to go on that one-on-one mentoring for every student and that's what Scrappy does given the success of other chat Bots such as con Mingo I believe that Scrappy has much more power just because it knows much more about each individual student and I believe it could Revol evolutionize how education is moving from the traditional uniform classroom structure that we have now where one teacher is just teaching to a group of 30 or so students into where a student could talk with an AI at any time learn the way they want and ask questions whenever they want and get answers that are tailored to them rather than tailored to a whole class so I'm really excited to be a part of this future I tried Scrapy out a few times already and I'm really excited about it and I can't wait to see it develop in the future to follow theage thank you so in in closing um we're excited for this transition those nudges and Scrappy will not be effective if we're not using the Gradebook which is why we're requiring the Gradebook now that's going to empower and equip Scrappy in the nudges that we see happening where they have access to as J said all the information within the eading framework so they can really begin to know our students students and better support them and the teachers who are serving them so with that I want to thank you for listening I'm not sure if you have any questions but I want to make sure you have the updates in terms of where we are with the Cadence and what where we're headed so thank you thank you my goodness questions comments I have a question on the grade book can um each teacher see the other what's going on each class for the student I'm have Tyler speak because I see the principles so I I can't see exactly what is happening but I will be able to understand uh what grades that they have and then I can go in and um impersonate different students um but there are there are like privacy like we don't want just every teacher going into other teachers um stuff without permissions but for the mo I can see through capstones and E portfolios and things like that a whole host of um academics that are happening um at the campuses but I could also just see their see their grades and things like that so yeah each teacher can see the grades of the of student every class um so can the counselors also see this for Trend analysis see if if a student is starting to falter in in a particular class you know find out what what's going on with that student yes so the the counselor can see everything so the counselor can go in like a parent and see the student work since can see uh teacher comments and so on and what's really cool is each counselor has their own portal with their case load that has exactly that where they can see instantly if a student is dipping and where we're going to go in the future and very very soon is even if they're they're been tardy or they're absent counselors are going to get those notifications on their dashboard immediately to have early interventions so if a student is starting to falter uh does this uh counselor have to go in and request to see that student or is there a flag automatically popping up a flag automatically pops up and then even um within the system they can book a an appointment with their counselor or whoever they they want to see okay thank you that's also where the nudges play a B a big role right he counselor here's a student who's struggling right um you mentioned that our district has been through a few lmss can you speak to how we got started with the Cadence yeah so as you know through our aim program our Anaheim Innovative mentoring experience program right um Meridian link was one of our partners they for lack of better words they they did all the cyber security with um banks credit unions and so we had a partnership with them when we had students who were participating in internships well the CEO founder of meran Link saw that our district was doing something different than where his students were going to school and that we were focused on whole child in the 5 C's and as he had shared with Mike when he was because he met through the work right you know there's something different about the students at Anaheim Union your students are coming with a set of skills that I have to retach in my UCI UCLA graduates right they're coming with a lot of tech skills and knowledge but they're not coming in with the the five C's right so I'm having to retrain paying them a very Hefty salary um how to really have EQ and Leadership skills and so as he was seeing our Juniors and seniors really begin to come in with these skills um he then decided because again without going to his fiscal situation he did very well right having a being the CEO of and founder of a company um he decided I want to create a nonprofit to really help transform education so more districts are transforming like ahsd because his own kids were not getting that kind of experience so he wanted to make sure other students got the similar experience where this whole child approach focused on these these skills and so that's where the relationship began and that's where um for us right as they had to do some work on the front end but as the platform started to build and the feedback that we were getting from teachers we began to Pilot as you may recall CVA was our first pilot school the virtual learning so that was the first school that we piloted then it began to expand from there but that's how the relationship formed thank you and then you mentioned that it was um a lot of teacher feedback assisting in building at building uh e Cadence was that also for Scrappy yeah so so I can have I know students played a big role but I think you can speak to the scrappy Evolution yeah so so like I mentioned every every feature that you see within within e Cadence it it has been very intentional and very thoughtful and that requires uh seats at the table right so we're we're talking to parents we're talking to students we're talking to teachers and it's it's what what is it that you need we always say it's like a kind of a running joke because this is how we always ask everything is what problems are we trying to solve and that's where that's kind of where we start but what is really unique about Scrappy and this I I love is that Scrappy even the way Scrappy looks to how he behaves is because of our aim summer inter they're the ones who came up with the concept of Scrappy they're the ones who approached e Cadence first about this is what we need so again they were they brought up this first and then we built it around around them with the support of parents and um and teachers as well thank you Scrappy because of the resilience like the little puppy who has that grit in the fight like perseveres through things um but also Scrappy being cute little puppy thank you uh thank you so much that was extremely comprehensive and um I I took a lot of of notes um uh thank you for talking about that this this uh transformation changes hard but it's been four years it's it's not a rush uh but when you ask someone to change something that they haven't been doing then all of a sudden you get that um that rush so thank you uh as a trustee for for um you know explaining that part um talk about uh when you talked about the differentiated teaching and the availability to to to do that um some folks will say well you're taking my job away you know um can you just speak a little bit to to that argument I will just say the teacher matters with the teacher matters they're the ones ultimately delivering the lesson working with the students so but I'll have Tyler speak to that piece but but it's not replaced it's only enhancing and supporting our teachers to do their job more efficiently and more effectively Tyler yeah and that's exactly it right um I think people in the way that AI has boomed over the last year and a half two years I think people think it's a lot further along than it is it's nowhere close to even um considering replacing a teacher we are still the experts in the room um but what it does do very effectively is it helps with creativity so I'm talking about differentiated instruction it's great at giving me ideas but what it doesn't know um it doesn't know everything I know I've been teaching this is my 10th year I know my students I know um teaching good teaching practices although we are doing our best to build that backend structure so it does know our district drivers it is not anywhere close to replacing us but what it is doing is it's making me a better teacher therefore going to help our kids okay also and then um you thank you for talking about getting the teacher input and parent input and student input but there's still the topic that comes up and maybe DJ could talk about this about well this is going to help students cheat and I that's what I love about Scrappy because Scrappy will not do that so um can you speak would you mind coming up and speaking to that aspect have you heard people talking about that yes yeah so um like I said I tested out Scrappy before I tried to cheat with it I was testing it out that's I would I would say try give me the answer please or else I would like try to threaten it I like I'm G to fail if you don't do this but as um in one of the screenshots they showed it kind of redirects the question it's like I can't help you with that but I could show you how to get there and what's the first step you think you should do from here on out so with Scrappy I don't think there's that much cheating problems with it just because of the way it was made it won't let you cheat pretty much all right thank you people can still cheat with other AIS but with that no AI is perfect either and there's pretty much there's a lot of ways to catch AI now but specifically with Scrappy I don't think there's a way I tried a lot and it would not work I love it I love it thank you you can you speak you talked about um the way that you can interact with your peers um with um e Cadence did you did I hear you correctly yeah okay so e Cadence has a chat features and for a few clubs that I'm in like for example when I was in the Matt team our teacher put uh E kadence Group where we were all in where we talked with each other about questions we had about the practice test they gave and so on since I don't think it's allowed for teachers to have like group chats with students so in that regard I feel like it's a great way for Teacher to communicate with students and students to communicate with each other since map Club isn't technically a class that will show up on E Cadence but it's rather an extracurricular group so in that regard ecence could also be there for that aspect since for many clubs teachers need to communicate with students and students need to communicate with each other and right now we have remind and like a few other options but I feel like with e Cadence if we build the group's feature that's a great way to do that too all right I love it I love that thank you Bravo right any other questions well I can't imagine how excited parents would be uh to hear about about this um I'd like to know the plan to how we're going to roll this out to parents and families perfect so the first step is um a video is going to be sent next week in English and Spanish just basically acknowledging and making them aware of this change so that's going to go out we're going to be working closely with our faces I know Carlos Hernandez and his team Elli Chavez and Kenny pz right working in the way that we help integrate um training opportunities for for parents the nice thing is um when when it was designed it was designed in a way where so many parents are on Facebook or social media and it for me it when I've been on it it feels very natural in the way that I would navigate through it even through my principal class because uh it it feels like an experience I've had before because it's it was designed with the input of our staff right so it doesn't feel clunky it's very user friendly and as it's constantly evolving based on the feedback to make it even more user friendly um there will be trainings uh that we can roll out through our faces and through our sites so that will be happening just like we're doing office hours we'll do something similar the app that's being developed that's going to be pushed out um next week when the video goes and it once they're on the app it's also because I've been on it's very userfriendly it doesn't give it doesn't overwhelm with options it makes it very easy to do via the phone of course if you're on the computer you have you have even more things that you can potentially do because you're on this the computer but a lot of training is going be done with our our parents but remember through the lens of the healing and the the the not wanting to put the stress on the staff to have to do it come the first day when we're making this change that's why the fifth week is the target uh for us to have this this transition in place um so and again areas and E Cadence already talk so so if a parent goes on Aries they're still going to see the grade book but as you heard it's going to be more traditional sense where I can see the assignment and I can see the grade but that's all you can see whereas you've go on your Cadence you can see what the assignment actually was what the student actually submitted right you're going to get the announcements and the nudges and all those other things so that's where we're going to be working with them so even if they don't change the Cadence right away they're still going to be able to access it but we're going to be working with them to make that transition Dr freed what does a nudge look like and that well because um I so when they're when parents are being notified and uh people are being notified I mean how what does that look like yeah so as you heard from Mr G godet it could be that email like you see this example when on the screen here when when a student logs in let's say they've missed school for a few days and the first thing the student sees when they log in is we miss you right you can see the nudge hey Marty you've missed period 3 Living Earth four days in a row now you have an assignment Evolution science project do tomorrow and unit four like so it's it's giving these nudges so the student can't do anything until they see this and they have to acknowledge it so that's like an example of how the system is being built um and again emails are going to you know parents and our students through their through their email so they're they're getting multiple ways of being interacted with those those notes of encouragement or that hey don't forget you have um kind of messages so I don't know if there's anyone enhance with that yeah that's exactly it but there's there's multiple ways that it can be viewed so one of these options here is what you would see like if you logged into e Cadence that is like a more visible nudge here is actually our mobile app so I know it's really small but up here is like a a standard notification that you would get on your phone right so if you have the scrappy app on your phone you would get that notification like you would a text message but all of this stuff would also uh be emailed to you we're also being very uh aware that we we don't want to give our we don't want to flood our parents inboxes right so there's obviously going to be options for them to subscribe or unsubscribe from from like the email notifications you can you can you'll be able to identify how you want to be nudged and I also want it's it's also what I love about nudges and I just have to say it it's not just we missed you or you have an assignment you haven't started it's you just got 10 out of 10 like that was incredible like you just won your baseball game way to go like it's very much asset based and parents need to know that too and students need to see that remember the nudges won't be activated till probably I think our Target is on the fifth week because it needs we need the Gradebook to be populated with their information which is again we're giving the teachers that fifth week up to the fifth week to have that transition time this is exciting yes yeah and Tyler um there I saw evidence of um you know how the collaboration with the other teacher leaders wanting to step up because everybody said we need an appointment with Tyler the first day the first day we have an appointment already we're so lucky and people were very proud um they wanted to make the change but also the teacher leaders were stepping up and saying well I I know that we've got five teachers that are have already done it and used it and oh we can get them to to do that so hopefully you're not burnt out on the first day of school did you want to speak to that here thank you thank you for saying that um I I will say um have I gotten more emails this last two days than my my life maybe um but what is encouraging is the amount of support that I'm receiving even just personally professionally of like hey what do you need um we have five C coaches we have uh Community School coordinators we have Tech coaches we just have teachers who have been using e Cadence for a while everyone's stepping up by no means can one person or even the district office have an initiative like this without a whole colle ction of work and that's what's actually really inspiring right now when we talk about unifying a district that is what's taking place and people are stepping up and it's really encouraging to me and it's what keeps me doing the work because it's really nice to like it just feels nice a thank you for sharing that appreciate it Mr matsuda did you w to ask a question uh no I just want to uh kind of first of all thank the team for the presentation uh and and um just a couple um summary pieces um the Great great coach John Wooden said you need to go slow to go fast and I'm really proud of the fact that we resisted temptation to overpromise our community as some districts have done in terms of uh what AI can do AI bottom line is really um a tool that augments teaching I know that uh there is concern in trepidation out there and as we heard from Mr godet that's exactly what we're using it for for uh to give teachers feedback to give students feedback and I think we're in a good place as long as we put teachers out in front of vetting these amazing tools I think the second big takeaway is that e Cadence is an integrated uh firewalled uh learning platform it is not a platform that uh we just duct tape different applications on where you don't know where the where the student data is going and I think that's what gets other districts in trouble and I want to thank the um our it you know led by Eric and again uh our amazing teachers on the front lines as well as some of our nonprofit Partners AI edu and um the teacher leaders and with some of the district folks creating the uh the state's first AI framework you know we created a framework before the state created a framework and also were one of the first districts to adopt an AI policy board policy both of which we intend to revisit this year because in a year and a half we already know it's outdated so this this is something that U we are very intentional and strategic and we're very grateful for our nonprofit uh Partners to be working with us because they believe in the power of teachers as well so thank you team for that presentation thank you so much Bravo [Applause] all right moving on to item 9.1 resolution number 2024 25- e-02 chano Chana Heritage Month this is an action item slow moved second moved and seconded anyone want to speak on this item I just wanted to take a quick minute just to highlight the significance of this resolution recognizing uh August as cho cho Heritage Month it honors the historic contributions of Mexican Americans and the Cho movement uh rooted in empowerment and culture revitalization and I want to thank staff uh that took the time to write this resolution um and looking forward to honoring this month and celebrating with our community very well said thank you all right uh this is a roll call Mr hosi hi Mr O'Neal hi Miss Smith I miss gu Guerrero I excuse me and Miss Randall tro I vote I Business Services 9.2 ratification lease leaseback agreement AP Construction Group Inc DBA air plus Western High School HVAC Replacements Phase 2 RFP number 2023 d08 action item no moved second second moved and seconded uh any questions or comments on this item nope okay hearing none all in favor NOP I I yes no I nope I okay that was an I that was an i all right moving on uh we did already 93 94 95 moving on to 9.6 oh I apologize uh oh no we have one more come uh second public hearing ahsd ethnic studies courses this is an information item and I am opening public hearing for anyone who wishes to speak on this item okay seeing none we will move on great work everyone on this all right 9.7 revised board policy 91300 parent and family engagement second reading this is an action item motion move second moving the seconded and we have a speaker on this item Miss jine thank you I will try to speak up Miss Smith can you hear me can you hear me okay Miss Smith yes yeah okay great okay um as a community member I applaud the board for its effort to revise the board policy on parent and family engagement our parents and families are the most important stakeholders of the school district and their engagement is critical to the success of our students and that they are key to keeping our enrollments up my son attended ahsd for the past six years and he during his six years he had only attended Title One schools um as our superintendent is the head of the district I think it's critical that they take the lead in implementation of this policy I'm requesting for verbage on uh page three section A items one and two page four items item two uh 3.2 and Page Six item five change the word from May to shall this is the way we'll make sure that these items get done and it's not optional I'm also requesting that the word as uh or designate be struck out as the leader needs to be our superintendent he needs to lead with our families and uh parents and families also on Section a item 2 B please strike the word ores as the principle of each School needs to be trained in the title one requirements they need to be the leader on implementing with our families and our parents this is not something that should be delegated if you're going to be the leader of the school site you at least need to make this effort on engagement also um for item 3.1 a requires the ahsd to educate our parents and families on the state's academic content standards as required by title one I just love this in the six years my son's been in this District this never happened we never had any any School site teach our parents about the assessments and how our parents can be partners with the school district in improving our Student Success so I really appreciate what you guys are doing here this is critical um also I love that this document requires school meetings to be held at a variety of times and dates to meet the needs of our families um it's critical to engage our families our parents and families we need to get the ca parents back on campus so they can help our students and support the school system that we have they they need to see our parents and families as an asset and working as Partnerships for Student Success I'm looking forward to seeing the variety of parents on our school districts committees and working in our school sites and just getting our parents back on our school sites thank you very much for making this happen I appreciate it thank you Miss [Applause] all right anyone having uh have any questions or comments uh about this item additions or deletions um while I can't speak to uh information that was just uh given to us um I think I understand the um General ideas of what our speaker had to say I do believe that um it is embedded in that um there's argument uh when you use uh certain verbage um but I think that um what will happen is that our district takes in um our staff takes in everything that uh folks say up the de and um I think we can um uh work always there's always um ways to do better um and I think that the considerations will uh be taken uh without having to add the verbiage um we can um we can I that's just my one person's opinion I think that we can uh hear the comments and and uh Corrections and uh but I think the uh body of this is um okay to vote on tonight I agree that was very well said um I think in it com and says um what our schools are trying to do with family and Community engagement and continue to do that work and as always there's room for improvement uh but I think we're always headed in the right direction okay uh with that uh all in favor I I I all right any oppose all right item 98 public hearing for independent study uh first reading anyone wishing to speak on the uh independent study okay uh seeing none we will close the public hearing item 9.9 quote bris teaching action item so move second move and second it anyone wishing to speak on this item or comments or questions all right hearing none all in favor I 910 proposal identity automation action item so moved second moved and seconded um I just want to comment that uh 100% cost reduction we will take that thank you all right all in favor I I all right great work you guys nine uh one one order form class Technologies Inc action item so moved second moved and seconded questions or comments seeing none uh all in favor I 9912 contract independent psycho educational assessment Dr Alberto Miranda action item move second second any questions or comments on this item seeing none all in favor I 9113 agreement Lucha pusi action item so moved second okay moved it seconded any questions or comments okay September 4th and 5th all right hope if anyone's available we'll hope to can see this person all in favor I all right consent calendar anyone wishing to pull uh 1010 and 1011 please and then if I can pull 10.17 okay give me a second I wanted to pull okay okay um can I get a uh motion for the balance for the second all right all in favor I I all right uh 10 10 and 1011 so moved second motion and second all in favor I I abstain I all right item 1017 so moved second all right um I sorry I just wanted uh to highlight the work of neutral ground um I know they've been in our district for about a year now um and going on year two um I was wondering if we could maybe get them to do a presentation and share some of the credit work they've been doing I know we heard from one of the speakers at graduation so we'd love to highlight their work some more and hear from them we can certainly work on an upcoming board presentation perfect thank you I did have a question on this item I'm glad you pulled it um I'm just wondering I know we've um we have specialized schools or certain schools that are getting this but there was a platform in one of the um uh on uh the media portion and I was just wondering could have a discussion about having that um for for every uh student maybe as a as a um Zoom meeting in in the classrooms or something um just to have have a little bit of a discussion about that um yeah it was a specialized uh it was the media portion and I'm just kind of asking that I thought it was pretty um important for all of our students to get that get that training okay we see what that we can have a discussion about that all right uh all in favor I all right moving on superintendent staff report yes thank you madam chair I am want to put a shout out to all of our teachers admin classified staff our parent volunteers for an amazing uh opening day I'm sure you're going to hear from some of my colleagues uh but what I heard and saw was just a celebration and a welcoming back a lot of smiling faces and a lot of music a lot of balloons it just felt like an atmosphere of welcome and and joy really about spreading the joy of education and inside the classrooms seeing that teachers were really building um engaging lessons and activities to get to know the students and getting students to know each other other and from day one sending the message that ahsd is a welcoming School welcoming classes welcoming adults for all of our kids so congratulations and kudos to everybody in the field so Echo what Mr matsuda said but the one thing I'll uh share as an update um is next Thursday the 15th of August we have I think you heard from Mr Lara about the students who came over the summer and persevered to to earn their graduation we had that happening at all of our high schools so on next Thursday the 15th at 6 p.m.

[Music] let calling the meeting to order present Maria okara Rick Ry I'm here Gary RC here Amanda Buchanan here Dennis Bender here nobody is absent uh can I get a pledge of allegiance from Mr woodro I pledge aliance to the flag United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you K do we have any uh public comments uh none pertaining to close session okay um okay close session these are the items that we are going to discuss at the close session people personel annual review readmit case AR number 12425 conference on litigation government code section 54956.9 subsection a current litigation cases Civ ds201 11183 Civ SB 2111 303 222 221 8676 23230 4865 231 473 23 22171 2412 359 and 2687 government code section 54 954 .5 subsection C and 54956.9 subsection D and 2 and E and 1 anticipated litigation one case 2020 20215 Public Employee discipline dismissal release reassignment transfer leave certificated title certificated and classified employees number four Public Employee appointment resignation retirement reduction title certificate ated and classified employees number four conference with labor negotiator agency negotiator Jeremiah Harrison employe organization Apple value unified Teachers Association number six conference with labor negotiator agency negotiator Christine Dupri employee organization California School Employees Association number seven conference with real property negotiator government code 5495 6.8 negotiating parties Matthew schillberg Apple Val UniFi High School number eight security matters government code section 54957 consultation with Apple Valley Unified School District Chief of Police Superintendent evaluation I need a motion to go into close session all in favor any opposed okay with o' e e e call in the meeting to order roll call Maria opara I'm here Rick Ry here Gary Ry here Amanda Buchanan here Dennis Bender here all are [Music] present zo we can you lead us in the Pledge of [Laughter] Allegiance I pledge alance to the flag of the United States of America and to the stands na indivisible liy and justice for all thank you Zoe good evening everyone and thank you for being here before we get started I'd like to say that the board appreciates and supports our educational Partners input at our meetings engagement by members of the public and Civic matters is the Cornerstone of a democracy everyone should have a chance to express their opinions within the guidelines the board has established for its meetings so that we are able to conduct the meeting effectively and efficiently during the meeting there will be time for the public to comment on matter not on the agenda in addition members of the public May comment on specific agenda items after I as your board president ask for public comment on an item until it is your turn to speak or if you are here just to observe the meeting please refrain from any behavior that prevents others from participating in the meeting or that disrupts the board's ability to conduct the business of the board once again thank you very much for taking your time to join us this evening and to be a participant in this duty of serving our students and our educational community at this time we would like to pause in a moment of silence to remember Apple Valley UniFi School District family me member Christina kimsey and I USD family member Loris Smith thank you board comments Mr vender [Music] [Applause] stud good congratulations congratulations congratulations Amanda buan all right so welcome back um good evening I wanted to extend a warm welcome to all our students and our parents Educators staff as we embark on another exciting school year um this year as always we are committed to providing the best possible educational experience for all of our students and I'm excited about what we're going to achieve together this year uh over the summer I had the incredible opportunity to join some of our dedicated teachers um and president oara on the footsteps to Freedom educational tour focused on studying historical empathy particularly through the lens of the Underground Railroad um and the experience was like it was profoundly moving um and it reminded me of the importance of teaching history in a way that Fosters understanding and compassion um and I'm eager to see how the lessons learned from this trip will be integrated into our curriculum to help students connect with history on a deeper level I also had the chance to take my own children to visit my family in Tennessee and Cincinnati this trip was just a really great experience um to connect with our own roots and reflect on the importance of family Community Values um that are the heart of our own School District so traveling with my children and sharing our family history made me think about the diverse backgrounds of all of our students and how we can continue to celebrate and support that diversity in our schools so as we start this New Year I am filled with optimism and excitement for what lies ahead and together we can continue to build a community that supports and uplifts every student ensuring that they have the tools that they will need to succeed whether this is your first year or your 40th in apple valy unified let's make this um this year one of growth learning and unity so thank you for being here tonight and let's work together to make this year our best yet thank you thank you Mr RC just like to welcome everyone back and commend the the students the teachers the parents the staff the support staff for a very successful uh first opening a couple of days of school as I traveled around the district yesterday on uh I I just saw a tremendous tremendous um teamwork tremendous anticipation excitement for the new year uh happened to to drop by Sandy and I saw a mom dropping off her kindergarten student and the student was a little bit apprehensive and a few tiar coming down but the staff there at Sania knew exactly what to do and and comforted that that that student and and pretty soon the the student was just you know all all mixed in with her friends and and didn't even know you know that that mom was gone anymore the staff was even pretty pretty supportive to help Mom mom too cuz Mom had a couple of Tears In Her Eyes so but but the the staff were right on top of it just did did a fantastic job and that's just you know emblematic of what was going on all throughout the district uh went to um Apple Valley high school and talking to some of the students there and uh I kind of chuckled that a couple of them were were really excited I mean pretty even even the high school students were excited to be back but it made me chuckle that a couple of them were really excited because in Mr Elmer's anatomy class Mr Elmer already had broken out some of the the sample that they were going to be dissecting later on in the year and boy those students were just just excited to to to to dig into their laboratory samples um at Mariano at Mariana Mrs lasasco was was saying that it was one of the the smoothest openings that that she had ever seen is out she was out there directing traffic with her team uh and as I went around the district just talking to bus drivers just talking to security Personnel everyone was just excited to be back it was funny that not only the the students but the teachers were saying it's so good to be back and have a routine again you know it's it's it's it's funny you know we take it for granted but you know as as I was a teacher for 35 years my life was was governed to the moment to the minute I knew exactly what what at what minute every single Bell was was going to ring when I could finally go to the bathroom and when I could get lunch and and you know we get used to that structure and and not just the teachers were were so happy to be back but the students and then the parents I saw a lot of happy Parents to to be dropping off their kids again at school um law enforcement team was out there in force I I I really enjoyed our our law enforcement Personnel giving one-on-one tutoring lessons to the to the drivers in in the finer points of speed limits and and and driving etiquette and proper places to drop off their kids so you know that thank you to Chief and Max and and everyone who's doing just just such a fantastic job so everywhere I went throughout the district there was just a lot of excitement a lot of anticipation everybody's uh excited to be back and I just know tremendous things are going to be happening this year our students are going to grow um our our our teachers are going to grow with all the professional development opportunities we have for them we have have so many young teachers here in this district and you know so many of us have been here for for so long but it's great to see the energy the enthusiasm the creativity that our new teachers represent so I know I know all of us up here just are just excited about the new year as are you so again I just wanted to to thank superintendent Nelson all the administrative team the teach teachers the administrators parents uh students uh there's just tremendous energy out there I know it's going to be a fantastic year so thank you for all of your hard work and preparation leading up to this point thank you so much uh Mr Raley well I just want to Echo what everybody else has said and Gary's enthusiasm uh you're you're right uh I did have go to the luncheon with some of the other board members with the new teachers and there's a lot of young teachers that look like they're right out of high school themselves which is which is good because uh it's an honorable profession and to see people stepping up to the plate to become teachers uh was heartwarming to see that in this in today's society so uh again I want to Echo what everyone said welcome back can't believe it's going to be 2025 school year already but uh here we are so thank you thank you so much thank you Mar thank you very much um comes to me uh welcome back to year 2024 2025 I can't believe that I'm saying those words um but um I can't I can't wait to see what this year holds um when the school year starts we are full fil filled with enthusiasm and excitement and the joys that we see on the faces of the families um I have to say though um this was one year that uh for some reason it it entered I entered into it into like a different human being um I have to start by thanking the school district and and my fellow board members um for sending 10 people on the footsteps to Freedom um it was a journey that I didn't know I was going to learn anything new because I thought I knew it all um but I found out I knew nothing um but I have to thank the district for that um for that invitation to go and and to travel through the like trusty Buchanan said to retrace the footsteps to freedom and to actually uh walk the the steps that others worked walked and I it was really a challenge for me the first the next day after we arrived we had to climb this hill and the hill was a killer my knees buckled I had people trying to lift me up so that I could finish the journey um but in all of that I I was filled with so much gratitude uh in knowing that this District invested money in somebody like me to go and feel and travel that path um I don't know what where that is going to lead but I know one thing I came out a changed person and um so thank you to um the school district um I also um have have to thank somebody who was exceptionally special to me that I did not know was going to be special to me but when I went on the trip I realized how special she was and that is the I think she's the dean or the assistant principal of Appo Val High School H she made me a special jacket that I I took on that trip I wanted to take that jacket because I wanted everybody to know that I was not there to represent me I was there to represent the 14 schools in the district and so she in had in the jacket she made for me she put the logo of all the schools on my jacket so it was a nice little reminder that I wasn't there for myself I was there for for my district so thank you to Mrs Knox um for for blessing me that way I came for the backpack giveaway and it was a true Joy uh I when I say it was a true Joy the line wrapped around this building and um and I thought I was going to be tired but just watching those parents stand in line in that heat and waiting to collect their special backpacks and supplies put in by this District I was so honored um to say I participated and and helped those parents to get their backpacks for their children and and those who couldn't get their backpacks on that day this District made made a point of giving them the backpack when they finally did register their children so thank you to the school district um opening day yesterday was our opening day uh it was a a sight to behold parents were waiting outside before the gates were open um I managed to make it to yakala school because that's the closest to my house I had no idea how long it was going to take I thought we were just going to say hello and welcome to our school but it was not um we didn't know where the classrooms were luckily I didn't do the classroom assignment Mr Conrad did um so I stayed away from trying to do the classrooms and um but it was it was something to behold um and to see how ready those principles were and how ready the teachers were and how ready the parents were they were the parents were very receptive to all of the changes coming their way um however because I did not get to see all of the schools and I felt that I had short Change Short change to schools I went home right away and went to my social media and said a prayer over all the entire schools because I did believe that even if I couldn't see them there was a higher being being that I needed to call on to look on on our district on our children on our families on our parents on our teachers on our administrators on our transportation people on our cafeteria workers and the administr district district administrators and our police to keep them safe through this school year so having said that I have to say I have never been more proud to serve you on this on this board than I am this at this point in time time and I hope you guys will go along with us on this ride and feel free to talk to us about anything that touches you and we'll be sure to pass it on to the superintendent thank you so much for letting me speak this long superintendent's comments well I saw Mr hul creef in the backrow shaking his head about the Steep Hill from footsteps to freedom and um you will have a presentation in a future board meeting from the team once they've gathered and had an opport to collaborate and discuss their takeaways from the entire um the different groups that went I do know that um Martis Kellan came by after her group went with um she started to talk and cried we just left it at that she said it was very moving so um I look forward to seeing the presentation and how they're going to implement within their classrooms um as we know school did start up yesterday it was smooth I have to say um probably one of the smoothest openings um in my 22 years um at a start of a school in the Apple Valley Unified School District and there were normal hiccups like the traffic is going to be a problem for several days as we do what um Mr Ry mentioned um we set systems in place it's retraining people and the system that has to take place and over the course of the next several days we're teaching them whether it's our Police Department teaching them to slow down or it's just the system you know handing them a map of where to drop off but all in all um I think next week we'll see some some alleviation of that because our elop programs will open and less kids will be being picked up at the same time at the end of the day so we know first few days they're tough um I started um we have three different flights of schools I was able to start at each of um one of the flights High Desert Premier I'm looking at Mr Smith right now um what a great opportunity to be there in the morning and greet the kids several of the student advisers are still there and um I really appreciated seeing them and welcoming them and then I moved on to uh Phoenix Academy and I stood out in front of the upper campus with Mr Davis and um so many the kids didn't know what their um special code number was their ID for their teacher or their first period so I finally opened my phone and got Aries up in front and I just would ask names and I had a mom that just kept bringing me kids and I'd find where they were going some kids came back two and three times so they'd have to repeat it five times to me before they could leave after the third time of looking them up but um we had a wonderful morning all ages all emotions and um it was it was welcome it was a welcome day um and then finally I went to Sycamore Rocks in my startup of schools and I parked in the park and walk through the the park so that I didn't have to fight the traffic and was they they had kids that were not rushing in because most of their kids had visited the day before to get to see where their classrooms were and open the door to see who their teachers were so they were calm and the parents were calm and there were far fewer teers at Sycamore than um a lot of the campuses so it was pretty cool to watch that and then I did my normal get through the rest of the district so I'm 14 School sites I joke that there's tunnels that they've provided for me and secret passages but I get there and um I'm either there during a passing period or in the office to greet people but um every school the only place I did not get to yesterday was the op Center and so I was there this morning um at transition from bus drivers and I think for me being able to see and participate in the morning um and throughout the day um helps and so we'll continue that through the rest of um the next two weeks of first thing in the morning out on campuses checking out and in the afternoons at at release I'd like to congratulate Cara Sanchez from Ala Valley High School um she competed in practical nursing and brought home the bronze in skills USA national and so we're really excited about that as always we're proud of all of the students that were um able to compete and even if they did not medal um it says a lot about our CT programs here in the high desert and specifically in Apple Valley that so many of our students are eligible to compete I also want to thank the staff who traveled to Atlanta um with them and all the extra planning it takes to get some of the items that they need for competition this isn't like pack it in a suitcase and take it so um there's a lot of who's going to drive the truck and who's going to deliver it and then who's going to fly it's a bunch so um kudos to them on Tuesday night um I maybe I said earlier it was strange that we're having a board meeting after the first day of school but even different because we had National Night Out which we don't pick that night it's a national night out and we participate in that in the town of Apple Valley and so we started Tuesday um early and ended at the park um for National Night Out Mariana Torres our director of equity and access um and our new um teacher on assignment if you haven't met him you will soon Nelson Lopez compos who's working on Community Schools uh Pat Matt worked alongside the amazing Family Center uh staffs and it was fun to engage in our community community and over there on the wall is um what we had kids do they had to write or tell us what they liked about school and the first little girl that walked up to me I said to her do you have something you like about school and she says I like to learn and I thought there you go I'm done for the evening let's just so that's what's there um Mr Conrad has a special one because a child told them that um what he liked about school was Mrs Conrad who's a kindergarten teacher and so that's pretty powerful right um but that said Dustin was there along with h Kristen and Jeremiah with an HR table so that they could highlight what positions we have in the district and convince people that they need to apply and how to apply so it's a great event if you haven't been come next year um it's it's a big deal and we love um that our community does this uh backpacks and school supplies as Miss okara said I got to participate for a short period of time um the best part is the little girls when you hold up or little boys but the girls had a little bit more choice this year and so you'd hold up the backpack I learned from Miss oakar when I got over there and they'd be like so you put it down you pull two more and they'd be like yep that one and I I repeat it over and over again and I would have done it 50 times if it took that long to find the right backpack for a child so um great event by our family centers and um all the people that participate tomorrow begins our weekly our weekly food pantry so if you're around the district tomorrow stay out of the back parking lot around noon because you won't get a park and you'll probably have a lot of traffic to deal with um in reference to um for the board I do have another comment but we can wait till the end because it's more about um work stuff for future so okay okay we'll keep it at that but thanks everybody for all the hard work I know startup is not easy but it's I think better than the end of the school year thank you so much um before I call on the um the CCA will not be here tonight and they gave us uh let us know they won't be here and before I call on the Teachers Association to uh speak thank you so much for inviting us to your luncheon I thoroughly enjoyed the going over and n Appo valy unified Teachers Association Ken Sabers I don't know this is competition following you all okay good evening superintendent Nelson board members cabinet and audience as I was thinking about my speech tonight and what I was going to say I remembered when Miss Sakara used to have the word for the year so when I thought about my word I thought my word could be reflection because I do do a lot of reflection our exec board reflects and so I thought that would be appropriate for this year I also tend to reflect early in the morning and I have to stop myself from calling people at 4:35 o00 to discuss my Reflections okay so it was with it is with great honor and a deep sense of responsibility that I address you today at the start of both the new school year and my new term as president for Auda as we embark on this journey together I am filled with anticipation for the opportunities and challenges that lie ahead I look forward to strengthening our collaboration and working together as we prepare to shape the future of our students and our schools our educators are a vital Cornerstone of this district and their dedication and commitment to our students is truly exceptional each day they bring passion creativity and persever an into their classrooms striving to inspire and nurturing the minds of our Young Learners this year more than ever our focus is on collaboration working together with the district and School administration to create and maintain safe supportive and enriching environments for all the challenge of the past year have underscored the importance of unity and support in addressing the issues that impact our schools our Collective goal is clear to Foster our community where every student can Thrive academically emotionally and socially achieving this goal requires open communication mutual respect and a willingness to work hand inand embracing each other's strengths and addressing the shared challenges this year as we work together to face challenges and seize the great opportunities ahead I want to empath empathize emphasize a few key areas where we can continue to make a meaningful impact first supporting Educators it is crucial that we provide our teachers with the resources professional development and support they need to excel in their roles investing in our Educators is an investment in our Student Success secondly strengthening collaboration the foundation of our success lies in our ability to work together by fostering open communication and mutual respect between the union the district the board the school administrators and the community we can address challenges more effectively and find solutions that benefit everyone involved next teacher and student well-being our dedication must be our dedication must include fostering a safe and supportive environment for both students and Educators every individual in our schools deserves a setting where they feel valued supported and empowered to thrive and finally equity and inclusion we must remain steadfast in our commitment to equity and inclusion across all facets of our educational system every student should have equal access to Opportunities and resources regardless of their backgrounds or circumstances I'm enthusiastic about continuing my involvement with the cohort for Community Schools as we enter our second year of planning Community Schools are essent are an instrum are instrumental in addressing issues of equity and inclusion and Auda strongly supports this vital initiative as we begin the new year new school year let us reaffirm our commitment to working hand inand to tackle the challenges ahead and celebrate the successes that we achiev together by supporting each other and focusing on our shared goals we can make a lasting positive impact on our schools our teachers and our students thank you for your commitment to our schools and for your ongoing support for our Educators let's make this year one of growth collaboration and achievement for all in solidarity Karen thank you so much thank you thank you Karen um I hope we can all find the word for this Academic Year uh I didn't think about it yet uh this one snuck up on it on me so we're going to get it by next board meeting we'll all let you know what we got thank you um closed session reports the clerk will read out any action taken in closed session thank you yes we have U one item and in Clos session the Board of Trustees took action to support of the following recommendation from the superintendent was with conference with labor negotiator on a motion by by board member oara I'm getting there and a second by board member RC the Board of Trustees approved the following to amend the previous board action to ensure that the stiens ab b c d and e excuse me for the 2023 2024 school year have been dispersed to employees at the following rates Sten a 4721 stien b 49 2 stien C 3462 stien D 2518 and finally stien e at 1889 and that was on a motion 0 in support thank you thank you and now recognition um I I oh yeah I need to adopt the agenda adoption of the agenda the board May approve the agenda as is or ADD and or pull items from the consent agenda for discussion and or action I need a motion I'll move the item all in favor I any opposed okay recognition presentation [Music] I thank you [Music] thanks I'm gonna ask while they're coming up to um invite Rudy siguro up here and Jason Buchanan and James Hopper come stand right here like in front of the audience like right there there you go while we talk about you while I talk about you well there's only three people up here tonight this represents a very large group well in a single man with a little bit of help a team and a team that um turn our graduation into something pretty spectacular and so we made the decision that we we couldn't go with another year of these night after night wonderful graduations without recognizing you in front of our public and our board and thanking you for making sure that it goes like there's nothing but magic happening Rudy shows up each night to videotape has student workers helping and just he's a grite Hills High School teacher but goes for apple and high desert Premiere and just make sure that everybody is supported and that we have what we need and so I just want to say um from the bottom of my heart it doesn't go unnoticed I watch you run around we all do but we appreciate the fact that you archive that and it's available in streaming for families to see that aren't there in in person so that's one I'll get you your certificate in just a second R but you're pretty amazing and he was a new teacher one point and I remember going into his classroom when he was split between two campuses he was at High Desert Premier in Granite Hills High School and wow look how far you've come man pretty cool yeah and then Jason bch Canon's team um again if the um sound goes off or the mic stops or name it um it's seconds and it's fixed and none of us Panic anymore because Jason and his team are behind the scenes there used to be panic I will tell you that over the years and there used to be a little bit of a kill switch that we might need to do if something happened but we don't we don't have to manage that anymore because of their team and finally um James Hopper's team just shows up and the grounds are beautiful the grass isn't cut so that you know it turns brown as we don't water it for a few days while we're doing graduation the stage is set all of the things the chairs there's so much more that I probably will never be able to even list but they just do it we ask it's part of the job but it's unbelievable and so I just um thought that we probably need to do this annually and recognize the groups and we want it on your wall in your department so that they know or in your classroom so that they know that this happened okay so thank you so much we appreciate you [Applause] Jason's G be uncomfortable hours [Laughter] y get in there the middle get the board [Music] another two [Applause] all right uh update to Priority One local indicator by Mr scha uh by far the least cool thing to talk about after all of the wonderful things about startup but there's a wonderful tie in I think and I'll explain this is an update to the um PRI priority indicator one you saw in June that I presented to you the local indicators that are required to be presented with the elap and at that time the local assignment teacher assignment monitoring data that would be present to presented to any U member of the public who went to our California school dashboard page clicked on that link they would have seen this data with the number of clear credentials the variety of other kinds of credential folks out of field Etc and I um I showed you I took a clip straight out of that page from the website that was as of June 13 well sometime over summer if you notice this is for 2122 school year sometime over summer the state caught up a little bit and they they um published the 2223 data so still old but newer and they sent us a note saying you are required to present to your board this new data and so here I am doing that this is the new data um yeah so it's still old but it's not as old and so um similar numbers a little less out of field um clear credential numbers kind of similar the intern number is up again this is for 2223 last year's school year data we hope will be done by the time we present in June to you the local indicators and then will kind of be caught up that way and only be one year behind of of course we are completely relyant on state data for this this is not different in any other District lots of people are making the same presentation all week this week across the state so what I pulled up for you is kind of a comparison across three years now again we're waiting for the 2324 that'll be about a year out and it shows the number of total FTE in Apple Valley Unified School District the percentage who are completely clear credentials and I take issue with one of these columns and that's the column called ineffective it's an a ridiculous term it has no basis in reality it's a technical term from the state that really just says whether or not they are credentialed perfectly um and have a clear credential in their field um but we know that lots of our new teachers who are technically by the state deemed ineffective are nothing nothing short of wonderful and that's the tie-in isn't it to the week we just the had and the startup and and the weeks really prior and something that was mentioned by many of the board members and and by Karen and that's the importance of professional development and we just had a wonderful five day U professional development series for our new teachers where we got to spend a lot of time with them answer their questions give them great content and make sure that um we're working towards not only helping them clear their credentials but um making a lie out of the state in that column of ineffective and so that's really all I have thank you um adopted state budget and a USD budget adjustments Mr schulenberg thank you uh give me SEC here I try and avoid uh IT issues all right thank you um I'm here just to present a little summary of the state adopted budget pull out a few of the high points um and talk about any material adjustments that uh we had to make based on what the state adopted um just a little bit U and again I want to I forgot my disclaimer here you'll see this is a school Services of California slide these are slides that school Services prepares based on the July budget Workshop that uh District Representatives attended and some of our uh bargaining unit friends attended um it was virtual um so he talked a little bit about the Anderson forecast for the uh economy in California you'll see they are they do have some concerns although personal income was expected to grow a little bit um I know the stock market sell-off these last few days might have changed some of these opinions because this was published about a month ago um but um revenues at the state based on what the governor adopted Ed revenues at the state are coming in slightly better than what the governor um proposed or or adopted in the proposed budget uh so we'll see where that goes um just just a little slide to show what they did adopt in 2425 you'll see a pit over on the left that's personal income tax that's the largest source of Revenue to the state of California then the corporation tax and sales and use tax they are projecting slight increases um in those for the the 2425 budget year and uh we all do hope that does come true um one thing that the governor had proposed early on in the budget process you may have heard the prop 98 maneuver that he proposed U Back In 2223 um the thought was that education was over appropriated in prop 98 sets a minimum guarantee for education and over the many years of prop 98 the state has kind of adopted the minimum guarantee as the maximum amount of money education gets um so when they give us more whether on purpose or by mistake they consider it an over appropriation so the governor wanted to do some kind of a maneuver which took $6.2 billion do out of the prop 98 guarantee which would have had a negative effect moving forward in terms of what the minimum guarantee was in prop 98 however um U there was an agreement reached really between Governor Newsome and the California Teachers Association on the way they treated this particular money it did favor schools and it favored education in the long run so um it did provide a couple things there I'm not going to read that to you but what it did is it established the higher minimum guarantee moving forward but then the legislators went back and suspended prop 98 because they couldn't fund it at the minimum guarantee and what that created was something called the maintenance Factor where they they promised to pay us back over time for the money they owe us that's right Dennis I appreciate that yes but all in all it's good for us right now in education um one thing they did bring back uh you may have you may remember deferrals uh from years and years ago where the state says yeah we're supposed to pay you this much and we're going to pay you part of that but the rest of it going to come three four five six months later in terms of cash they did some fancy accounting things and they did a budget deferral in 2324 so last fiscal year there's a $4 billion budget deferral that has no impact on us it's a state accounting I'll call it a trick um in 2425 they do have one cash and budget deferral which will have an impact on school districts our June apportionment won't come until July so we will have to watch our cash flow toward the end of the year to make sure that we are not impacted negatively and we can make any of our July one June 30 July 1 payrolls um without that cash coming until I think July 6th or 7th so it's it's only a few days but it's a few days that can make a difference there you go it's really not impacting a whole lot of school districts um now it does say strong local cash balances and there are districts with strong cash balances um I would not classify our cash balance as strong but I would classify it as um not bad um at this point um a lot of districts have held on to a lot of that one-time money and money that have they have um still a couple more years to use we've made the decision to use those funds um and expend a lot of that money so we don't have as large a cash balance as some of the school districts across the state our local Reserve cap if you recall a few years ago they enacted a maximum amount of money a school district can have in their Reserve if the state prop 98 Reserve is is funded and it has been through 2223 in 2324 with a negotiated um with with the governor negotiating with CTA to get rid of his so-called maneuver they depleted the prop 98 Reserve in the 2324 fiscal year therefore in 2425 our upcoming year that local Reserve cap is not actionable so we are not held to that cap so little summary of the lcff funding factors I know there's a lot of numbers there but really what this illustrates is our major source of funding from the state of California how much we get per Ada you'll see the base grants there for each grade span the 1.07% cost of living adjustment uh and how that impacts the base Grant and then of course we get grade span adjustment and supplemental Grant and concentration grant funding for each one of our students that's just kind of a summary of our lcff we're projecting about 12,602 ADA this year um with our enrollment where it is we're hoping that holds we're hoping that goes up um and we will continue to watch that through the year and make any appropriate adjustments to our lcf Revenue as we move through the interims particularly our first interim which is our financials as of October 31st in the second interim uh just wanted to share the dartboard with you what school services and the California Department of Finance are projecting in the out Years you'll see 2425 is our budget year there with a cola of 1.07 they're currently projecting right around 3% for the next three years um we'll know more of those as we continue through this year again for 25 26 won't know what that statutory Cola is until we get into May and June toward the end of this year one of the things they did change is the learning recovery emergency block grant um a lot of school districts as I mentioned earlier were holding on to a lot of that onetime money this is one of those things that a lot of districts were holding on to uh so there was a lawsuit in California settled um and they it see in the lower right there the settlement calls for at least two billion to be captured through needs assessments that districts are supposed to conduct um for the expenditure of those remaining funds beginning in the 25 26 school year um we've spent all our learning recovery emergency block grant um so we will not be doing this um that's a good thing uh we used the money on our kids so our material adjustments none from the May Revis to the adopted budget the state did not make any major changes that affected any of the assumptions that we used in our proposed budget and again so the lcff allocation there are no material changes we'll fine- tune at first interim based on our enrollment and Ada projections moving forward and our learning recovery emergency block grant again we did expend those funds already so we don't need to make any adjustments on that side one of uh Governor New programs that he continues to fund is the expanded learning opportunities program um this just outlines some of the revised spending requirements for those funds um our first year was 2122 so any any of the original funds in those first couple years had to be spent by the end of June and we did accomplish that last year's money now has to be spent by next June so ongoing we have two years to spend each Year's allocation on the elop and and then you'll see in the bottom right it mentions an attendance recovery program that's something new that begins in the 25 school year um and there's a lot of detail on that yet to come the CDE is required to write a whole new set of regulations for US requiring um or in guiding us in our attendance recovery program uh this is kind of a this is a tough slide to swallow because what this is is this is the projected K12 enrollment in California moving forward you'll see there injecting some significant decreases which of course affects school districts Staffing attendance students everything um fortunately Apple Valley Unified has not seen a significant decline as many districts have in these last couple years but this is still something for us to watch locally and how it will affect us and the road ahead if anybody has a crystal ball be happy to uh see what it says um again with the deferrals and Maneuvers added to the budget that does cause us some little with some some curveballs earthquakes as Dennis mentioned um it's going to be uh important for the revenues that the state to keep up with what governor Newsome and the Department of Finance have used as their assumptions in the budget if those revenues fall short as they have the last couple years um then those 3% colas in the years um won't be there that's all I have for this evening any questions thank you thank you very much Kylie do we have any public comments uh we do we have three this evening thank you as provided on our public uh comment card speakers are requested to limit comments to a maximum of 3 minutes if more than one person wishes to speak on the same topic subsequent speakers should limit their remarks to new information only public comments shall be limited to a maximum of 20 minutes per item Kevin self all right hello and good evening my name is Kevin self I'm a father of two Apple Valley Unified students one is in second grade and the other is in TK two weeks ago we were told our four-year-old would not be able to attend TK at sitting B with our or with her sister instead she would be in overflow at Rio Vista with more than 20 other students who were also being sent to sitting bow or from sitting B sorry at least a full class of students four-year-olds that are being displaced and those uh and those with siblings at cting Bulls were not giving any priority despite years of prior knowledge that TK enrollment would be increasing no additional classes were uh added at sitting bu uh leaving sitting B with one TK class and Rio Vista with three the problem is Real Vista starts an hour later than sitting bow I communicated with the enrollment Department that moving my daughter from her assigned School poses signif significant financial strain on our family my wife who is a nurse will not be able to go to work on time due to my daughter my other daughter starting at 9:00 amm I immediately tried to problem solve and was told that we were ineligible for transportation as TK students are too young and we are not able to Simply bring her to a bus stop uh closer to the school because Rio Vista is not our assigned school we are also not eligible for early morning Services that's what my wife was told by the staff at Rio Vista um we're not eligible for ear or early morning Services uh offered by the school as those should be reserved for children who are permanent and the school and she might be potentially transferring my older daughter was not able to be transferred to Rio Vista as that is not her assigned School sitting B is as well as uh ineligible to ride the bus because we are 0.

Educational Service Center conference room a I need a motion to adjourn all in favor thank [Music] you e

with our regular meeting following the hearing would anybody like to make a motion what he said I'll make a motion thank Lisa second I'll second thank you all in favor I any oppos motion carries all right next one's a big one so we're going to our approval for phase one bid package for the high school Expansion Project yes and this what what happened was phase one uh Peter sent out the bids for all of the different subcontractors uh the bids were opened and we are um reviewing them or I should say Petra has been reviewing them and uh we recommend that we move forward on the phase one B bids as presented I see was Ben here Ben is here there you are anything you want to so it's Killy po I'm sorry I seing she was hiding behind the thing you go all right and you guys want to uh say anything before we get into this or uh I think we had a we had a successful bid event uh I think we had a good turnout there was multiple contractors and all the bid packages that we solicited so that uh means the market at large is interested in your guys' projects we have two more phases to go um and based on where we budgeted phase one we're sitting in good shape for phases two and three so I think there's a lot of opportunity to continue to improve the facilities and working with the team Adam and Greg and the other building committee members it's been a very collaborative effort so we appreciate um your guys' interest and uh I think we're having a successful project okay anyone to add no perfect and Ben being modest his team has worked tirelessly on this project the solicitation was was very well done our response was overwhelming and we got a lot of competitive bid so really kept our prices down so and then it's not as easy as seems once you get get the bids and we got to go through and make sure everybody is up to this SN on the scope and they understand exactly what they're bidding on and so we're kind of wrestling with with some of those issues as well but uh it's it was well done and and great prep work to uh to make sure our end result is what it was so I think everything said and done is coming in under what we budgeted and expected so that's a that's a big win for the district so thank you all for your hard work um all right you want to with that I'll I'll make a motion so I move that the board award the phase one bid package including General trades concrete masonry structural steel Roofing and Sheet Metal aluminum storefronts drywall and paint fire suppression Plumbing HVAC and electrical as recommended from peeker construction for a total cost of 22,43 of, 453 and that the resulting phase one contracts for each subcontractor be assigned by the aard immediately upon this award pecker construction company pursuant to their a133 agreement between owner and construction manager as a Constructor with the district perfect we have a motion on the table normally have discussion before make a motion but uh we we had our discussion any other discussion I said yes we did have a discussion but it was all so anybody else need any questions or a lot of money a lot of stuff going into it just want make sure everything's come so okay perfect we have a motion on the floor to we he a second second C roll call please Adam Hunkin yes Greg Meyer yes Lisa Schumacher yes Tyson search yes all right motion carries unanimously thank you all very much congratulations guys well done I guess for a point of clarification for those watching so we approved the phase one before but the methodology we're using anytime we're then actually spending the money we have to come back and do this again to authorize the the expenditure if you will so that's more of what this is so if people are wondering why we approved phase one in a previous board meeting and now we're approving phase one it's we're we're approving the expenditure for different trades within phase one so we have to do this to stay up to Snuff on the policy side of things so exactly it's not multiple phase ones it's steps Within perfect thank you all right that concludes our items for Action in our regular session we'll move on to our discussion items and facility study we just kind of hit on it so kind of hit on it I will say um the presentation that we did at the open house we will I will be doing in September at the chamber meeting that they have their monthly lunch um and when we get phase two more detailed and get some conceptual renderings of that for the gymnasium we will have another open house once those bids come in and we can show the community more specifics on that um do you have anything else to say about phase about the facility study NOP you can see dirt work is going and I think uh today we started a ramp to the Press Box so that's going to be a huge plus so doing a great job kind of yeah it is exactly we like those all right anything else s please RSE going on to individual board member comments anybody have anything they'd like to say this evening I just wanted to Echo the comments to Becker with the bidding process so I've done that a lot through my years um it was a sealed bidding process but as been stated we had multiple multiple bids in every single trade uh which is always very encouraging and refreshing and and also helps with the competitive pricing so we were able to come in at a price that's you know below what we expected so um wanted to again thank Peter for doing such a good job with all the prep work because you don't have a good bit of in if you didn't do a whole lot of work in advance of it so um you know and I think yeah when we walked into the cafeteria where we did the the uh opening of the bids and there were people at pretty much every single table in the cafeteria that's a that's a really impressive turnout for a bid event so thank you anyone else pres Rogers I don't have anything this evening further um we do have an executive session for a purpose appointment appointment yes sir yeah gotcha all right y we have do have an executive session this evening for the purpose of appointment employment compensation discipline performance or dismissal of a specific employee of the public body or legal council for the public body including hearing testimony on the complaint lodged against an employee of the public body or against legal counsel for the public body to determine its ability pursuant to Il 5 ilcs 120 2c1 that would a be like to make a motion to enter into or adjourn into executive session I'll make the motion thank you Adam second I'll second Thank you Lisa roll call please hkin yes Craig Meer yes pleasa shoeer yes Tyson search yes all right we're go to Executive session now so the public does have to leave us we do have one very very important item as a result of our executive session so if you all want to come back and hear that you're more than welcome to so e e e all right we're back into Open Session thank you all for rejoining us we only have one action item as a result of our executive session and that is to employ a CMS assistant principal would I be like to make any motions I'll make the motion I'll second right all in favor I oh I'm sorry call you roll call I just try to get Adam hkin yes Lisa schacher yes Greg Meer yes Tyson search yes and I guess let me amend the motion that we uh hire Courtney Miller as our assistant principal thank you welcome Bo Courtney thank you welcome she's going to be a great Edition to the district and I think she'll fit very very well so we're thrill to death to have her so welcome thank you app it I'm happy to be here awesome all right Miller squared is that what they're going to call you m Mrs Miller Square dress up as we're the Miller for Halloween perfect you just have to do two spelling this will be interesting all right perfect well that concludes our meeting would anybody like to make a motion to adjourn I'll make the motion thank you Leisa second all right now all in favor all right perfect that concludes our meeting time is 7:45 p.m.

to 900 p.m. and it will be kind of the final draft interim draft I'm calling because she said it's iterative of the vision and the goal themes and we are going to start working on goals so I believe I read the email today after that meeting that will be published for the public to start commenting and it's a short window I believe it's only a couple weeks of public comment but we want to get people hopefully make sure they know about it so they can comment thank you Kate anything relative to design review or sustainability or CPC Peter uh I can't no I I don't really have anything on that uh we sustainability was been has been meeting uh I think they met uh Samantha um has been really busy uh doing some green some some great stuff I know our sustainability coordinator in the suil committee met with energized ason that was looking at a pretty good solar uh uh Community solar project so that was pretty exciting stuff um coming through uh indor from our sustainability kind of Department other than that CPA I have no idea Metro West Regional collabtive they're taking the summer off and I think you've heard enough about MBTA communities okay any reports on planning topics uh no we're still working through all the processes um the biggest item that we continue to kind of follow up on is the economic impact tool um obviously we're still working with Framingham State Merc uh Metro West re uh Metro West um uh Environ economic research center um as a continue on obviously um in those conversations about making a tool not just for asham but for other communities within the region uh which is obviously exciting I think at the after the last meeting I did follow up with plenty board members and I did send out the Merc um Regional report which is actually which was great which is full of great information um which I hope everyone was able to review and take a look at they do some great uh great work over at Framingham State the Rams I started taking a peek at it and I was going to do like a short summary for the board in case other people don't have time to read it um I can try to do that for next time any planning office updates uh nothing to in particular I think the biggest thing is MBTA stuff is just you know Fast and Furious and we're really starting to we want to get this thing kind of moving and um you know and on the right track and and you know that has been a big thing last Thursday I did go to the mass uh lawyers Mass Municipal Lawyers Association meeting I in Sturbridge and I did kind of uh kind of review obviously it was a good dust up on the MBTA what they're looking for uh I can tell you right now all I think it was 47 communities um at the at the Town level cities and towns that passed zoning um at the previous uh Springtown meetings they they're waiting their um approval of their zoning from the Attorney General's office so as as Kate mentioned earlier the wheels of local government do move slow and so obviously I think we just need to be in a position to get ready for the fall and and have something that is uh suitable but obviously um I feel we have a good plan we have a good bylaw and we'll be able to obtain that goal and then we're going to talk about our upcoming meetings for August 22nd is there anyone who cannot make it just so we can get a sense of who's going to be here here that's our next meeting I think that's going to be a full board great hopefully uh we're going to reor I think we're going to reorganize organization on that agenda uh this the first time we've been able to meet a full board in a long time great um I think um oh just a note um I think we have to uh Kathy Rooney applied to be um re activate uh re um she applied to a position on design Review Committee we will hear her um application into our talent review her Talent review form um and then we will have the cell tower which will be the um the public hearing and so it sounds like a fairly light agenda maybe uh we can come back to the checklist if you're going to edit it I think this should be a light agenda I think we can come back and uh finalize the checklist finalize it hopefully we'll have more information on this housing I think maybe we'll have we can have a 10-minute update on this I think within two minut I think within next two weeks a lot of information will continue to you know roll out every day something new coming over the wire uh regarding this this affordable housing act and maybe you can show us that main bylaw that you found yeah I I'll try to dig out the main LW I went to the this past fall I went to the Northern New England planning conference um and which which represents the the American planing Association of main Vermont in in New Hampshire um and uh and obviously Maine and all New England's just not Massachusetts it's all New England um you know cities and towns are facing Challen you know housing right we have the with the oldest housing stock in the nation um Massachusetts in Middle sex County alone have some of the most expensive housing uh in the country um so yeah it's a it's a it's a tall it's a tall task it's a tall hurdle and um it's going take a lot of different tools to kind of to to to correct or into or WR the ship and that leaves us with our minutes we're reviewing the June 27th 2024 minutes they should be in your binder I did not have any changes um line 10 two I think the parking space Dimension is not correct 9 by two what do you think it should be 9 by 20 9 by 20 all right there you go 9 by two is very small maybe maybe could fit my motorcycle it's a small motorcycle all right any other changes I'm out Marcelo any any changes is Marcel still there yeah I'm here no I do not I I do not have any changes okay okay can I have a motion on the minutes I'll make a motion to accept the June 27th 2024 minutes with the amendment on parking space there second a second and roll call vote Anna teski I I cath Jers I and unless there's anything further I will close the meeting of the ashin planning board at 9:12 p.m.

members of the board in attendance president president Linda Chavez pres vice president Andres Kinto pres clerk MF pres member cordin alera present member Andrea Flores Shelton here members of administration interim superintendent Manny Barbara pres so moving on to uh the Pledge of Allegiance can you all stand please IED Ali to the flag of theit stes America so moving on to 102 discussion and or modification of the agenda the board may change the order of business including but not limited to an announcement that an agenda item will be considered out of order that consideration of an item has been withdrawn postponed rescheduled or removed from the consent calendar for separate discussion and possible action um I go for it you sure trusty s yes I'd like to take out of order um and right after item number two I'd like to hear um after 2011 or or 20 2011 okay yeah 6.01 and then 4.01 thank you thank you madam president yes I would ask if it's okay with the maker of the suggestions if we can reverse that 4.01 and then 6.01 that way we can I know there's a lot of a lot of other folks here actually uh I asked her for the other one first for the playgrounds it seems it would go a lot faster before the presentation of alpha oh is that what you suggested 4.01 and then 6.01 yes no No No 61 oh got got I thought I heard it I thought I heard it on the opposite yes then four then back to three so do uh that's the motion do I have a second second okay uh all in favor raise your hand uh it's four to okay make it five it's unit vote that we're going to move those items thank you okay um public members who wish to address the board board not on the agenda requests to address the boards provides members of the public an opportunity to speak about any matter under the jurisdiction of the district but not on this agenda if the subject you wish to discuss is already on the agenda please provide your comment when that item is called during the meeting those who wish to speak within the jurisdiction of the brown act prevents the board from discussing any item not on the published agenda but the board May refer to the staff for followup and formal written requests that are brought before the board at this time there is a limit of two minutes for each speaker the board has the right to limit the public comment of any agenda item to no more than 20 minutes written matters may be placed on a future agenda agenda excuse me what did you say Okay um Mr Tripoli can you please thank you Madame President um and we already just to let the the board know that we already informed the public that we have interpretation services in Spanish I've already made three announcements to provide headsets for those families or persons that need to listen in Spanish thank you very much I will make the um I'll read it out loud item number one3 for [Music] thank you oh just additionally um if you're going to have um members of the public um address the board in Spanish please notify the interpreters by raising your hand or pairing us up accordingly okay thank you Mr tripy um so we're gonna move on to item 601 um Madam president can I make a motion maybe that might limit any public comment sure I'll move approval a second uh do I have a second what are we doing uh 601 he's Mo making a motion to approve 601 do I have a second I have I have a second by uh truste Sheldon are your question I have a question I know that I think we had said um item 601 after 2011 no wrong okay moving on to um we're voting on 601 right now this is what the motion is for 601 right so my understanding of what I voted on earlier was that we were and I'm okay with it I just want to make sure that I'm understanding correctly yeah that we were going to do item 601 after 2011 wrong we're doing 601 right now that's why I called out 601 that's what we voted on earlier that's not what I remember voting on that's okay if you don't remember but we're going to uh do the vote all in favor of approving 601 we have to public comment I'm sorry do we have any public comment on this item going once twice okay no public comment do we have any trustee comment go no trusty comment okay so we are now going to vote on this item 601 all um uh vote for approval of 601 raise your hands please so it's for uh for approval um truste Corina rera vice president Quintero um truste Flor Shelton um board president Linda Chavez all vote in favor marel did you get that yes thank you and so uh all opposed no opposed um obain one abstention from truste Fam thank you motion passes moving on to 401 Madam president yes similar there's a lot of children a lot of families in the past rather than uh keep people people here keep the people here for an extended period of time uh if you're willing to accept the motion I'm willing to make it I accept the motion I move approval of item 4.01 okay have a second second from uh M it's just a public hearing so there's no action to you're right okay so uh EXC trust Flor Shelton after Mr this is just a public hearing and um the process is being conducted and then we'll bring that back to us in action item pardon we'll bring a process there's there the mandatory process that has to takeway got it uh trusty floor my only question was when is that anticipated to come back the action item thank yeah when is it there's a what is it like 30 it's like within 30 days Co what is the yesel on that after today's uh public hearing um there's a deadline of uh September 29th um the can extend it by additional 30 days um but uh by September 29th the the board must take action do we anticipate it coming back to the Reg board meeting in September yes we do and we don't anticipate any thank you anything so does the board still want to hear the public hearing okay absolutely Madam president yes but obviously from the comments that have been made and the support that has been shown uh inadvertently by not by not paying attention to the fact that it doesn't require action yes um I would assume that the folks who are out here would recognize that there is support yes and there's no need to have a three-hour long public and that the kids should go back home probably um uh Dr Manny I think board member you okay I think sorry I didn't see you no it's okay um I I understand there's a presentation and I think they're my understanding is they're also respecting the 20 minutes so I don't foresee anything but um you know I welcome any comments from the public yeah um M planning is would just like to make a presentation uh yes Miss sherah I understand trusty Cano's uh concerns here and I'm in agreement with you we could keep our comments very quick to 10 minutes and even probably less than that if that's helpful because I do think trusty cantero has a great Point here um would love the opportunity because I know our staff has prepped and uh they have some wonderful things to share about alphab Blanca Alvarado if that is okay sure let's he it we will keep it very fast thank you so maybe our staff who has prepared comments can I ask that you do stand up and our families also who have prepared comments we have one minute comments uh because I know you have a tight agenda and you have very important things in business to discuss so we' want to be respectful of your time thank you good evening superintendent Barbara President Chavez trustees and alen Rock Community my name is Kelsey wil and I am the Drama teacher at Alpha Blanca Alvarado at brona our students are inspired by opportunities that they won't find anywhere else last year our drama club had the honor of meeting and working with Blanca Alvarado to tell her story on stage in a student written play which we performed at the Mexican heritage cless and students bravely stepped onto the stage and transformed their nervous excitement into true empowerment Miss alado's greatest focus in her political career was to forge opportunities for our children and when writing this way about her our students were able to create new forms of expression as they explored the themes of overcoming inequity protecting nature and Community activism stepping into their own power in tribute to hers at our school students with no prior experience can become play rights actors designers and technicians learned from our namesake Blanca Alvarado that when you really believe in something it's up to you to make it happen thank you I can always translate if needed is good evening superintendent um President Chavez trustees and alound Community my name name Isabel Gutierrez and I'm currently serving as a lead Ed specialist for Alpha Bronco Alvarado I joined this team in 2018 as a special education for a professional and transition into a teaching position in 2020 over the past seven years I've had the privilege of working with students whose needs have not only tested my skills but also strengthened our Collective efforts one student's Journey stands out profoundly he arrived at Blanka with significant reading challenges and undiagnosed medical condition the entire branka team United and crafted a comprehensive plan to support his academic growth as well as his medical needs his plan was meticulously adapted to address his current needs while ensuring that he felt autonomous respected and cared for this experience underscores his strength and commitment to our community the idea that we're not just educating students but an integral part of their lives I will always remember the reassurance in the mother's voice when she told me she felt comfortable leaving her son in our care I would cherish the moment with this student share with me when he learned to advocate for himself through his I feeling empowered for his future this is the work we do every day Al for bado and I urge you to support the renewal so we can continue doing this work for many years to come thank you so much thank you also for the record I'm um making a note that the public hearing started at 5:37 pm.

three our closed session report by Clerk of the board Jessica Guerrero thank you 4.1 no report of action taken regarding public employee performance evaluation superintendent 4.2 the Board of Trustees unanimously approved the settlement agreement with student by providing additional reimbursements related to the settlement in oah case number 2021 85 4.3 no reportable action taken regarding existing litigation 4.4 no reportable action taken regarding anticipated litigation 4.5 no report action taken regarding negotiations 4.6 the Board of Trustees unanimously voted to make the following appointments effective August 9th 2024 Allison Conrad program administrator w we can appla Lina program administrator 1 4.7 the Board of Trustees unanimously voted to make the following appointment effective August 9th 2024 Joanna Peters assistant principal Anaheim High School congratulations and that concludes the close session report thank you Joanna Peters would you care to come up to the podium and introduce yourself and say a few words [Music] Bravo good evening Board of Trustees executive cabinet and superintendent matsuda I just want to start by saying that history lives at Anaheim high school and with that Spirit that's how I plan to serve in this new role and i' would also like to take the time to just reaffirm the promise that I made to you two years ago when I was appointed as a junior high assistant principal on that day I said that I would love and serve this community to the best of my capacity today I'd like to reaffirm that for you and say that I will do that as well at Anaheim high school and lastly I would like to thank everyone who has supported and had a lot of faith in me along the way it has really meant a lot to me all the mentorship and everything that I have received in order to be here today thank you everyone here supporting Jo Joanna can you please stand I know there's Anaheim contingent that means you Bravo thank you all righty okay all right uh I just would like to welcome everyone here uh we uh do have some distinguished guests that we'd like to um also recognize Jeff Morganstern AA president is here Heather hutner president of csca is here I uh we thought we might have spot uh spotted uh Lacy Munger and Britney oh there she is uh Britney for a apga co-presidents yes Jennifer sesai alter president Jackie Rodarte Trustee of North Orange Community College District Laura Allen is our uh secondary PTA president and also uh Henry H dean of Cyprus vice president soron College there you go my apologies vice president of pton college welcome all right and we're going to move on to some recognitions all right so it gives me a great honor to bring up uh I think coach Williams are you here I know there's a lot of people out there all right coach Williams there you right in front of me so come on up coach Williams had the privilege and honor of coaching our division 7 I believe CIF champions for baseball last spring [Applause] so coach I don't know if you want to be able to introduce your players then we'll take have you guys take a picture with the board in honor of your fantastic accomplishment you can talk a little about the season I would like to talk mostly about the season um two years prior um starting five freshman we started the season 08 and one so it took 20 games for us to get our first win um we started freshman at catcher second base Short Stop Third Base uh and center field that year and uh it was a long year for us um we only won one non-league game uh we were fortunate enough to make the playoffs that year um the following year uh started four sophomores and two freshman and um made the playoffs once again uh we bowed out two years ago to Tustin who was a semi-finalist in the first round last year we lost to Division champion cak and uh I'm really proud of the board boys for sticking uh with it uh enduring a lot of adversity I think they grew up a lot uh as individuals and um we I think returned enough um players with Varsity experience to have a successful year um I don't think we played our best ball until the end of the season in the playoffs but uh we got really hot at the right time and um you know it was a real team effort um I don't you'll believe anybody like stood out individually but the contribution across um from everybody um you know allowed us to be successful um we LED every game in the playoffs from start to finish until the finals um we got down one run in the bottom half of the inning we took the lead 2-1 in the top of the seventh we gave up um three runs we were down 4-2 and then scored three runs in the bottom of the seventh to win and [Music] woo yeah so it was uh you know an amazing season for us and I'm really proud of the effort uh that the boys put in and the growth that they showed and their willingness to battle through adversity so um yeah guys goad and go up front and receive a round of applause all right [Music] would you put your chair in Dave come on up coach uh Clifton you're the boss you here all right so we want to get everybody's name so I'm going to point to you and Shout out your name okay is that all right all right go ahead first and last all [Applause] right I'll ask him as soon as he can oneach so she cance are they Juniors this year or seniors seniors we have one more athletic team that we want to recognize [Music] swiers so we have the swim relating to for sure [Music] okay thanks guys congratulations did I hear a repeat lot of things went our way so blessed one more [Applause] you want us to stay up there so we have one more team that we want to recognize who also from Oxford won the CIF championship in the spring and that is the relay team the I think it's a 4X 100 or 4 by 400 relay team from Oxford so I think coach win is here from Oxford Academy as well coach Ashton wi would you you come up and uh introduce your [Applause] athletes hi okay my first athlete is Shan Quintero second athlete is Matthew Lee third athlete is Hunter haa and last but not least Nathan [Applause] Lee okay so these boys won the CIF champion en title for the 4X 100 freestyle relay in division [Applause] 2 congratulations coach than the parents because without you uh sitting in the parking lot and going to all of the the meets [Applause] good job guys punch your Park in the right parking spot it worked it's good make it work coach if your athletes want to stay okay and without objection I'm sure from the board we're going to move on to um our items 93 94 and 95 naming of the facility for Sue Hall thank you everyone and for forgive me we have a speaker forgive me mispronouncing the name I apologize Ian Savala oh Ian hello welcome all right good good evening everyone uh good evening Board of Trustees District cabinet superintendent Matt suda and community members uh my name is Ian sabala this is the start of my 25th year at Kennedy High School this is my first year without Sue Hall who retired in March uh Sue is not with us today because she is rightfully enjoying herself in Mammoth so um I'm here to speak to the naming of the facilities so uh first and foremost I do want to thank uh the Board of Trustees and District cabinet for recognizing the hard work and dedication of the individuals that are on this agenda because each and every single one of them deserve this honor of naming a facilities after them um I just want to speak really quickly to some of the accomplishments that you see in the agenda uh Twi Sue was honored as Orange County County coach of the year and also State coach of the year in 2002 she achieved four trips to CIF finals winning two titles and CIF trips all 17 seasons of her Kennedy career she was in CIF all 17 Seasons um her head coaching lifetime record was 369 wins 104 losses and four ties averaging over 22 wins per season and ultimately being named to the CIF Hall of Fame in 2004 Sue has been one of the most influential females on Kennedy's campus for over 30 years whether it be in her PE classes or on the softball field she has been the face for all of our girls Athletics and a mentor to those around her her Legacy isn't just recognized at Kennedy but it's also recognized throughout Orange County Kennedy softball and suul go hand inand you can't associate one without the other a true legend naming the field after her will ass sure Sue an unlimited Legacy so thank you very much for even considering this thank [Applause] all right and I believe Sue is uh watching all right so this is a naming of the facility this is an action item who Moved second I moved and seconded excuse me uh the Board of Trustees uh requested to approve the rename the Varsity Softball field at Kennedy High School after longtime teacher coach and department chair person Su Hall Su Hall is a 37-year veteran physical education teacher and the former softball coach at Kennedy High School as a coach Sue was honored twice as the Orange County coach of the year and in 2002 was named the state coach of the year additionally her teams played in the CIF finals four times and captured CIF Championship twice in her 17 years as the varsity coach her teams qualified for CIF each year as was stated her overall record um uh as the coach was an impressive 369 104 and four lastly coach Hall was named to the CIF Hall of Fame in 2004 the district's ad hoc committee evaluated the request developed a report and made a recommendation to the board for our consideration so um all in favor I all right that's unanimous congratulations Sue all right and for those of you who just joined us we uh uh went a little bit ahead to these uh items 93 94 and 95 we will go back to the other items after we do this all right item 94 naming of facility for John dalum and I have two speakers you may pause if you'd like sure all right um let's see Paul shalinsky please come [Applause] forward tough crowd kids left right um if John dalum was watching this thing he'd be thrilled to see these young men uh winning CIF because John was all about Anaheim Union High School District and their sports program not only that he's a CIF proponent and he does their CIF history so I'm sure he's writing notes right now um in his bed he's uh just had chemotherapy this morning so he's dealing with some some things so he's at home sorry to share that Johnny but he's he'll be uh very excited to hear about all these things that our district is still doing and the uh exemplary things they do I know that you're going to read some things about some of the um statistics about what he's done but he has been in this District he started in 69 he was a teacher started California history he's taught psychology he taught me psychology um he uh uh he was a coach long standing at the wrestling for La high school he won CIF he's won Orange County coach of the year he's recognized up and down the state for all of the stuff he did in coaching and he didn't really know wrestling um when he came out of Vietnam War he really has done a lot for this District he has been assistant principal he's been a principal he's worked at Western he's worked at Kennedy he's worked at ler he's worked at ball he has been a name in this District um I asked some people to send me some letters we got a couple of uh fans in the crowd he just had a reunion with all of his wrestlers from the 70s and the 80s and this guy is legitimately I mean people say the school should be named after him quite honestly he is legitimately all about laera and uh he's been a true fan of everything that we've done and for the district um I couldn't think of a better man to name the wrestling room after um he officiated my wedding um he officiated my brother's wedding my brother-in-law's wedding both of them uh Rick Martins used to be here in the one of these offices where he officiated that wedding as well um he's been he's been everywhere and he's been a heart and soul I just want to speak to the heart of the man because I know that you're going to speak to the credentials of the man um that's what we wrote about in the uh the thing and before the the next man comes up to talk about the other person I just want to speak to the heart of the other man that we're going to be recognizing here in a little bit and that the fact that I started working and teaching with Ed praying for the secondary person that we're going to be honoring and I'll let cork do a lot of the other talk about him but um I went to student teaching school with him as well as started at laer with him and we are supposed to retire together so um it's with a a sad heart that in his passing that we're doing this because he should have been honored while he was here like um we're trying to do for John dalum as well so I appreciate um all of your efforts and and making this happen um I know that low high school um past present and future are really looking forward to uh to honoring John and Ed as well so I appreciate the time for letting me speak thanks thank you thank you Paul [Applause] so up for consideration uh is John Dr John Dum uh so Dr John dalum was a teacher 1969 to 84 wrestling coach 71 to 84 that's 19 and the principal of laera high school from 97 to 2004 and his tenure as a coach his teams won nearly 233 matches while only losing 36 his teams won 10 League championships with a league record 53-1 under his leadership Lera won a CIF championship in 1983 and were CIF finalists in 1979 and 84 coach dalum was recognized as Le league coach of the year 10 times and Orange County coach of the year four times additionally he was the first inductee into the Orange County Wrestling Hall of Fame The District's ad hoc committee evaluated the request developed a report and made a recommendation to the board for their consideration may I have a motion so moves second move a second any questions or comments uh I know we received uh an email from uh Rosa Mali she wanted to be here um so the impact of John was uh not only um uh the teams that he coached but the people that he served and Roso was a campus supervisor um I also want to thank uh the current Laura wrestling coach that's here and all the Laura Laura High School fans that are watching thank you for the support all right Bor all in favor I all right unanimous Dr John congratulations all right item 9.5 naming of the facility for Ed praying I moved second moved and seconded and uh thank you Paul for speaking and then we have a cork Snider welcome good evening I'm Ed pranks best friend we went through uh seventh grade through graduate school together in our careers um I teach at linta high school I've been a part of naming of facilities twice I was the athletic director at Lino while he was the ad at laera so I know how hard it is to consider these things because you really got to consider you know everything CIF has three words they use they use academics Integrity Athletics Ed is all about Integrity he missed I think two practices in 34 years he whenever he'd get a transfer kid come in the summertime he would call the other coach and say hey you got a kid here thinking about transferring you might want to talk to him that's Integrity Nobody Does that nobody did it for Ed when his kids left but he always did it he is just the most amazing person if you name the facility after him you're just you're stamping integrity on that gym so thankk you very much for considering this thank you Mr [Applause] Snider okay and the uh consideration is to request the name laera high school gymnasium after Ed prang coach prang was a physical education teacher and the head basketball coach at Lera for 34 years in his tenure as the coach his team's won nearly 450 games won six League titles and qualified for CIF 30 out of 34 Seasons he coached additionally in 1998 coach prang was named the Orange County Coach of the Year coached in the County's allstar game The District's ad hoc committee evaluated the request developed a report and made a recommendation to the board for their consideration all right any questions or comments okay board all in favor I congratulations thank you to those who are here uh on behalf of uh those folks and uh for those that watching um we appreciate you as well thank you okay we are going back to item 6.1 I don't believe we had any student speaker forms so uh reports of the associations uh Jeff Morgan Stern thank you welcome all right good evening uh board president Randle tro Board of Trustees superintendent suda and cabinet this Podium is so deep I always have a hard time looking down and up with my glasses here anyway we're back um I think one of the blessings about being an educator at least a teacher is having the Summers off I know some people work and as as a president I did work through the summer off and on all summer long but I was able to take a little bit of break and um I think some of my friends and family had told me I got quite grumpy uh in May um after everything that happened and so I had some much deserved break and feeling a lot better I think that our teachers our students are excited for this school year uh cited for their fresh start as well and I would have to say that I in speaking with teachers from around the district um leaders that we are optimistic uh for this school year we're very excited for the plans that we put in place last year um to be able to have an open dialogue to be transparent and have conversation we're looking forward to the creation of the budget stabilization committee um Mr Matsu and I are meeting every two weeks to keep the dialogue open and the conversation going um as well as the Executive Board of Asa will be meeting with the district cabinet on a regular basis so very happy very pleased to participate and we are committed as an association to that dialogue and to that work together I think the message from I know superintendent matsuda and also from Dr free about the path to Healing um we are committed to that we understand that um it's going to take time and it's rooted in the work that we do each day at our school sites with the teachers and the students and and all the staff and everybody involved in the classroom I think though one thing that I would point out is that when a relationship does get stressed um oftentimes people can become very sensitive you know and what would normally be maybe not not such a big deal um can be and so I would just encourage all of us just to be very diligent and very proactive and in attending to the details as we begin this school year um I'm committed to that and I would assume that you are committed to it as well um but at the sites as well with with our teachers and their administrators and just making sure that every opportunity is seized to continue down that road in healing together so I just want to encourage all of us to be proactive and lastly you know as I reflected over the spring um one thing that stood out to me um were our students standing right here at this Podium speaking on behalf of their teachers and and as Educators um everybody in this room and across the district you know we spend our time and our energy our careers educating students and and that's what we do but sometimes I think we can learn an important lesson from our students as well and as they spoke of their classes and the programs that they were in all that was great stuff but I think the one common theme that I keep going back to which is they're they felt seen they felt heard they felt valued by their teachers and I think that could be a a great goal for all of us so that everybody in this room and across the district so that at the end of the year if we all could say about ourselves and each other that we have been seen we've been heard and we've been valued then I think that uh then we can say it was a successful year so I'm looking forward to going down that road with you um and all the great things that we can accomplish this here all right thank you thank you Jeff thank you principal soci for coming up appreciate it good evening Madame President Randall tryo Board of Trustees superintendent matsuda executive cabinet students parents and school Community join us in person and online Cypress high school and Western High School are proud to announce the opening and partial opening of their new Turf track and Fields the state-of-the-art facilities have already become a central hub for our athletic programs the football teams have been diligently practicing on the new Fields preparing for what promises to be an exciting season the annual gearup conference was a tremendous success providing our gearup schools with valuable resources and inspiration to pursue higher education the conference featured workshops keynote speakers and interactive sessions that engaged and motivated our learners our leadership Advance program kicked off the school year by empowering our leaders with the skills and knowledge they need to lead effectively participants engaged in team building activities leadership training and strategic planning sessions the teams are excited we're excited to return to their sites and focus on Transcendent thinking Gilbert High School's Gilbert Garden continues to thrive serving both educational resource and a community Gathering Place the garden provides fresh produce and Hands-On experiences in agriculture and sustainability the Mac Farm to Table event was a highlight of our summer showcasing the best of our district students staff and community members enjoyed a delicious meal made from Mac produce while learning about the importance of sustainable farming practices link crew leaders have been hard at work helping incoming freshmen transition smoothly into high school life throughout orientation activities mentorship and ongoing support the link crew has made sign ific impact in creating a welcoming and inclusive School environment the ASB camps provided our students government members with the opportunity to develop their leadership skills and plan for the upcoming school year the camp included workshops and event planning team building and effective communication ensuring that our ASB leaders are well prepared to serve their peers the aim summer celebration brought together our community the event highlighted the diverse intern programs and opportunities of available in our district throughout the summer modernization products have been underway across the district to improve facilities and create Better Learning environments these projects included upgrades to classrooms technology and infrastructure ensuring that our schools are equipped to meet the needs of our students orange view Junior High and Western High School par participated in a summer redesign Retreat as part of our preparation for the new 7 to2 School opening in the fall of 2025 The Retreat focused on promising practices for school redesign and had a chance to hear from Dr Linda darling Hammond on school reform effective features as we begin this new school year we are excited about the many initiatives and improvements taking place across the Anaheim Union High School District from the new facilities and leadership programs to community events and modernization projects we are committed to providing our students with the best educational experience here's to a successful and ins iring school year thank you thank you and Miss Lacy M I'm just gonna follow mrsi so um good evening Board of Trustees superintendent matsuda executive cabinet and community members the 2024 25 School Year is off to a smooth start for our ahsd counselors as of today our 69 counselers within the school sites have scheduled 27,800 students in cour that not only meet the ahsd requirements but also fulfill their a through G requirements and align with our College and Career indicators such as dual enrollment and CTE pathway completion um in the coming weeks we expect as counselors to continue scheduling more students as our local elementary school districts resume their classes um counselors will be ready to adjust their student schedules as needed based on any changes or requirements as at school sites which is to be expected Within These first couple of weeks of school um counselors are excited after that to kick off the Year by conducting our Universal needs assessment with all students at each site this assessment is going to help identify the individual needs of students allowing our counseling teams to design programs that address the three key counseling domains academic career and personal social additionally we are continuing our collaboration with psychologists and social workers on the mental health Task Force Team to ensure that all of our students whether they into tier one tier 2 or tier three have their social emotional needs recognized and met that is a priority for us finally we are thrilled to announce the development of our six-year plan for students which will be integrated into our EC Cadence platform historically our six-year plan was a four-year plan primarily focused on class selection only however through our collaboration with e Cadence this new six-year plan is going to support the development of each student's purpose passion and direction to help them achieve what matters most to them once again we're working for the student not for this District the goal is for this plan to be a dynamic document that enables students to not only identify what matters to them now but also what matters to them in the future and how they can reach those goals whether it's through the Capstone the 5c's aim or other District initiatives the six-year plan and E Cadence will capture a holistic picture of each student not just the course selection side of the student there's more to come and we are excited to continue this journey with ahsd um as counselors we are always here not only to support our students but we are that conduit between not only students but community members faculty members School sites and the district as a whole so thank you very much thank you Lacy he did you have a report today thank you heather hutner CA president welcome president Randall tro Board of Trustees superintendent cabinet staff and Community as we start the new school year there's been a lot of disc discuss about healing and about the roller coaster that the last year has been let's take that roller coaster analogy for classified staff we feel like we built that roller coaster we ordered the parts we called and we told everybody about it we took care of the writers that got sick but every time we get in line for a ride and try and get some of that Joy there's an un scheduled ride closure we're happy that there's healing but classified Staff feel like it's occurring at their expense overtime hours have been reduced or eliminated while additional tasks keep getting added on we are told that workload has nothing to do with pay as long as the work can get done during your shift but increasingly it can't this is a especially true at school sites where the front office staff are tasked with keeping up with their clerical duties in addition to providing our families with the customer service that they deserve and that we ask them to provide because there's not enough District translators to cover all of the requested meetings our sites bilingual staff are being pulled more and more frequently from their made positions to interpret for meetings this means that they fall behind on their primary duties and other staff fall behind on their duties trying to help them and it just keeps snowballing and now with no overtime there's no way for them to catch up when I saw the attendance percentage numbers presented at the leadership Advance my first thought was I wish that our attendance people had the opportunity to provide better customer service to be able to reach out to parents to follow up with them with phone calls but unfortunately at most of our sites especially our larger ones they simply don't Anaheim and Western High School have the same number of attendance people even though Anaheim is double the size it's just simply not possible for them to do those things I understand that having additional staff costs money but in some of these cases not having the staff is also costing us money the board has supported classified staff and I always see that and I do recognize it but I also oops I also think that in some of these areas we're teetering on that edge where without some additional support we're going to see our roller coaster break down despite all these concerns though I do still remain hopeful about this school year that together we can work together and provide our students and our families and our staff with the school year that they need thank you thank you heather is there any other member of the association that I um NE neglected to see or call up if you're here we'd like to um hear you all right thank you very much uh moving on to item 6.3 parent teacher student Association PTSA report Laura did you have a report for us today um I just wanted to thank you guys for letting us use your facilities and we had a meeting last night it was uh very successful and um our hope is just uh build strong leaders and um strong bonds between parents and the community all right thank you very much appreciate you all right okay item 6.3 public I'm sorry item seven public comments uh Tanya and I please forgive me my mispronunciation uh banovich good evening you said that very well oh thank you yes good evening to everyone my name is Tanya bonovich um I am a retired school teacher and a grandparent to a senior attending Cypress High School I am here to address a concern that was just made known to myself and to many other parents of independent students at cyp High School the independent study program has been a gift to so many students who acquire a safe learning environment that allows them the ability to succeed academically academically in a less crowded environment to have a on toone instruction with teachers and tutors and to complete tasks at a more conducive Pace we were told that our students would be able to participate in school activities such as dances football games and school clubs we were told that our students would would be graduating with the entire School body on graduation day and they would be included in the class year book now the plans have changed as we heard today um to have the is students graduate separately from the entire student body I as well as many other students were very alarmed today they feel that this is discriminatory towards students with special needs this is segregating students from one another please reconsider these plans to include all students in the graduation ceremonies together as one um graduating class thank you thank [Applause] you Tiffany Cleveland welcome hi um my name is Tiffany Cleveland and I do have a daughter in independent stud is at Cypress High um like she said it has been brought to my attention um today that the district has decided to change their plans for the seniors um that will be walking in the in June of um that they won't be able to walk with their um graduating class um hold on originally when we uh switched her she was enrolled in Cyprus and then in December she went into the independent studies program where she gets to attend um on campus and has these one-on ones with her teachers and um meets her needs U she's able to thrive in this environment um when we did enroll her last year they did tell us that she would be walking with her uh graduating class no no problems she can attend all dances any football games um picture in the yearbook she has her Cypress High School ID card so when this was brought to my attention today that this would possibly not happen or she would have to reenroll in Cyprus coming into on campus um for the spring um that was extremely alarming to me because she will already meet all her credits as of December um she still will be enrolled and I find that very disheartening that she would have to come on to campus when she's already enrolled in is just to walk with her class um she she's maintained a 3.5 uh GPA in person turns in all her assignments no issues there um students who need this is program to meet all their um academic and career goals should not be discriminated against or treat or treated differently um from all other graduating students um they should not have to um be separated from their student body they should be able to be inclusive and included in this special um graduation walk is very important for them um please Rec reconsider your decision and um thank you thank you so [Applause] much okay uh Dr Jose Laura welcome hello members of the board and uh parents and the community that is here uh first I just want to say um thank you for speaking about the great things that are happening in independent studies um as a coordinator for alternative education and I look forward to meeting with you to talk about the graduation um next week so I appreciate that we heard the concerns and we'll be addressing them shortly um today actually I'm here to talk talk about um some of the things that been H other things that been happening in Alta Ed especially at Gilbert High School um over the I want to let the board know that opening uh the opening day the past couple days have gone great over at Gilbert High School we've been starting off with social emotional lessons Getting to Know You activities and orientation making the students feel safe and welcome in a brand new environment since so many transfers with so many other schools we started off school with social contracts I want to thank trustee O'Neal for visiting our school on the first of school it's always good for staff to see the trustees on our campus over the summer we focused on supporting the students who didn't graduate on time you know those Rebel students who want to do things on their own timeline yeah those ones who challenge the system a little bit those ones I always love because those are going to be our change makers in the future while we worked diligently and the staff at Gilbert High School worked diligently and worked on doing home visits outreaching parents and working with families and working with the students to make sure they finished those last two or three classes that they didn't get to graduate I'm happy to report to the board that's out of 38 students that were just miss mark 33 of them met their graduation requirements over the summer thanks to the hard work of the Gilbert staff that includes classified teachers and counselors who all worked as a team to make that happen you heard earlier today about the the am internship over the summer and our beautiful community garden um the students uh did a a lot of work on design and designing the Garden on building the garden and I want to thank trustees um Guerrero trustees Rand Treo and tris um hosi who came to our Opening Day celebration for that board the last thing I want to say is that we've had a tremendous year last year and uh one of the great things about Gilbert High School is that finally some of the dad is showing the work that we're doing this year I'd like to protel the board and the community as well the staff at Gilbert has done such a great job that we have a projected graduation rate of 80% this school year the highest we've had in the past 10 past decade and that's only cuz I haven't looked any further CU I couldn't find the data readily available I have to go looking through other indexes or whatever but what's on the computer is the last decade the highest graduation rates ever at Gilbert High School that is absolutely amazing and that's due to your leadership your investment into the students at Gilbert and as we know Gilbert serves the entire ahsd Community from Cypress High School all the way over to catel so board I want to tell you thank you very much for your support of Gilbert for support of the students in Anaheim laama and Cyprus the cities that we love and let's continue forward to the school year thank you very much thank than you Dr our next speaker sopia Romero welcome hello I'm GNA use my phone because I didn't write it down hello board members Miss anarie Trejo executive cabinet Mr matsuda parents staff students and everyone that's watching live everyone that's present here today and Community my name is Sophia Romero a super proud parent commun volunteer parent Community leader advocate for our student teachers staff and Community I didn't get a chance to prepare a message but I hope that I share and and what I share today and request today gets immediate attention from the board before anything I want to congratulate our Sycamore staff for the amazing welcoming of all of our seventh graders and all returning students we are grateful for such a successful beginning and enforcing the dress code and the cell phone usage I strongly support that so I'm very happy for that um so thank you you know especially because we're putting signs out there and I just think that it's very very important that we stress out to you all of us parents on how not to allow our kids to come dress to our schools as you know that leads to things that are not acceptable I'm also here to speak for three important reasons the first one is the student safety in every way shape or form yesterday I saw a student being um registering at Anaheim High School this student I've known her since she was at at Sycamore Junior High she was an instigator a very strong bully person problematic student this student created many fights she sent many other students to beat up on our students and also began instigating my daughter and following her intimidating her and I strongly ask that this type of students be removed from our school district or our school I don't want her at Anaheim high school as that is where many of our other students that were injured hurt or um intimidated by her attend now um had brought that that issue to our principles back then our you know assistant principles and nothing was done the student instead two weeks later was awarded an award not only that but today she began instigating my daughter I will not allow it I will not tolerate it and I will hold you guys accountable if anything happens to my daughter my daughter is not a problematic child she's very involved in sports and I don't want her to be hurt I'm very upset that today we brought it up to our principal and our assistant principal and instead of supporting my daughter they are giving her special attention as to for her for my daughter to take another option of taking zero period why are we accommodating to a student that does this instead of taking action in a different way I believe I strongly believe in students having a second chance in anything but when a student refuses to change after so many years of doing that I I don't think the student is willing to change and I don't think it's a safe uh uh I don't think it would be a safe um environment for any of our students I already got another call and I can show you guys the call from the other parent that was assaulted by her and her friends in front of us I had her intervene for that because we had no security at the time I'm sorry I know that my time's up I also want to address a little bit you know Mr matsuda I really appreciate a lot of the work that you do and I know that we all been you know in a like you said a roller coaster going up and down and I am not going to stop being an advocate I'm not going to stop helping because of you know little things that happened when they happened I just think that we have to be held accountable I you know as you can remember when we had our last delect meeting you know I felt humiliated when you took the microphone away from me I addressed that to you in an email and I got an email back from you I just think that I didn't share that with many people because people continue to ask me how I feel I know my daughter sat there that day and I don't want my daughter to ever have a bad image about anybody I I still you know tell my kids to respect every one regardless of what actions anybody else takes but I just think that it is uh fair that we hold everyone accountable and even myself when I make a mistake as I have made mistakes that we address them and we AP uh apologize publicly um I think we are all here for one important reason and that's the our students making our students be successful helping them achieve goals and make their dreams happen I do believe that our district has a lot of great things and we just have to work together we have to make it happen and I know we can I know it's not easy because I'm not in your you know seats but I just think that um you know we all have to be held accountable but um I just want to say you know I am willing to um talk to anybody about any of these issues but today this is what I came for and again you know let's have a great successful 2024 2025 year and you know we are here we're going to be here for many years as I do have my SE my eighth grader coming in I mean he's just an eighth grader and then my daughter in 10th Grade but I appreciate everyone and especially you know the outcome that we've been having with the teachers and the and you know the parents that Advocate and our students I just don't think that it's something personal but it's something that it matters because we're all together in this thank you Mr thank you appreciate you thank you appreciate that so Sophia i u respect you a lot and I do want to apologize publicly for any misstep that I took um at that meeting and uh because I I do respect you you've been an advocate for parents and students in our district and I am very sorry thank you thank you m do you want to wait till 9.7 or would you like to speak now on your item all right Jermaine Newman welcome thank you thank you my name's Germaine Newman um I have a couple questions um one is there a reason that the July 18th meeting minutes haven't hav't been uploaded to the website they're not they're not attached to back of fourth dialogue I could yeah yeah just I think it's an oversight might have been Mis overlooked so um you know actually I will wait because Mr matsuda just walked out of the room could you speak in the mic because I could had a hard time sorry I'm going to wait to speak on the item because m matuda just walked out of the room all right moving on to item a our presentation of e Cadence this is an information item right while Paulina is pulling up the slide deck first of all thank you madam president Board of Trustees uh executive cabinet those who are in the audience here and on home at home or watching online want to thank you for the opportunity to give some upat to our board regarding EC Cadence um our Learning Management platform and kind of where we are at and where we are headed so you have the most update knowledge uh in terms of um the plan to move forward with this work uh as I begin I I want to share uh just a reminder about the the vision mission and core values that we have in our district because I think when we talk about some of the updates around e Cadence you're going to see why it's deeply connected to the work of our community and I appreciate the work that uh Mr Romero just spoke about and working together um what we've done with uh 16 or 17 of our schools the other three schools are going to be completing that this year is the visioning work where um the community both families students staff both certificated and classified alike along with our administrators um came together along with Community Partners to answer a couple of questions what is it that we want um our students to look like be able to do the disposition skills attributes when they leave us and then what is the purpose of K12 schools and through uh a full day of of interaction article reading and discussions and dialogue um the Visions have come up each of our schools and they all mirror very similar themes really a whole child approach to education that values um the skills as much as uh we value content right when schools traditionally focus on just the content our schools are really focusing on this whole child approach and that came out loud and clear from our vision that's where you see the create the better world through the unlimited you it was important for our community that we give back and that we teach students to to to think of others before they just think of themselves and to find ways to help make the world a better place you can see other priorities that emerged from our community where that we do graduate students that are socially aware uh civic-minded life ready that have those soft and hard skills which really you see those elements in our career preparedness systems framework the way that we approach teaching learning the great job that our teachers do in bringing these lessons and experiences into our classroom each and every day um both on the daily but then also through the great work they do through the performance task assessments they do and the way that we help to measure our student progress as it connects to both the content and the skills and their voice in purpose the core values that you see on the next slide really speak to the themes that are essential uh for our community um I'm not going to take the time to read these to you but I do want to highlight just a couple um that really speak to the work that we're doing in partnership with e Cadence and our colleagues um first it's the the core value number three the asset-based instructional approach one of the things that you're going to see in this update is is how e Cadence really allows us to begin measuring what we value and when we look at the data that we're trying to collect um it's really about collecting things that show strengths in the assets in our students and our community and so uh as as we hear about the updates I want you to be thinking about the asset base approach and how you see that live through the platform and the way that we're trying to leverage and use it in our work also core value number five that our vision and Mission core values are delivered primarily through instruction as you're going to learn today about the Learning Management platform is it's more than just a place to house assignments and and marks for our students grades um you're going to see that it's really an instructional tool that teachers can leverage in the way that they support student learning it's a tool that can Le be leveraged to support different student groups in their varied needs specifically our plural lingual or English learner students and our students with disability uh you're going to see some areas of in ways that the tool can be use a differentiate instruction to better meet our students where they're at and it's all happening through instruction and then lastly in systems and not silos you're going to hear some of the updates in terms of what we're trying to do as a district so that way we can create stronger systems in the way that we approach our instruction and use the tools with more continuity across our district so we can collect the data that um we're all after in terms of measuring what we value as a a student uh it doesn't mean that we ignore the other data points that we've traditionally looked at those are also important but we want to make sure that we're looking at the whole child and datas that really tell the complete story of who they are how they fit in this world and how we can help them succeed recognizing the assets that are going to help propel them to that success the next thing I want to share is just a reminder of the community approach right the lcap our local control accountability plan I'm grateful that as a district we've been recognized for year after year for the work that we do with our lcap process uh you know that we were one of the I think 11 districts that were recognized in the onset of the elcap process in the way that we engaged with our community to develop goals look at the data together and then come up with with um plans in terms of how we want to approach um helping to close gaps with our students but also Elevate the strengths that that we're seeing um something we're really proud of and and that has continued throughout the years as we brought our community together usually over five or six sessions when many other districts just simply provide a survey and that's what's informs their elcap we really do take to heart the voice and the feedback from our community um these three goals represent the priorities that our community outlined and just to summarize goal one really looks at a whole child approach so again reinforcing the way that we really believe in a whole child approach and we do call it specific attention to student groups that are traditionally underserved or underrepresented and that often have additional challenges and being really intentional with how we spend our money and how we provide support to these student groups to really close some of the gaps that they might have and that's our plural lingual students our foster Youth and our low-income students now the lcap obviously comes with funding sources that doesn't necessarily connect to our students with disabilities because they have different funding sources but we all know students with disabilities and other student group that we're also deeply committed to supporting as well so you're not going to see them on our lcap goals because of the funding source but please know that that is a student group that we're deeply committed to supporting and helping along the way as well goal two really talks about the way that we engage with our families our parents and our caregivers and our Community Partners and that um I think you heard from Jeff and you heard from a few others that that and from and I think Jermaine started it but we're not thinking about just what we as the Educators do but really bringing in all our partners to support our students that there really is a village behind our students helping them be successful so goal two really talks to that partnership and that we work collaboratively together and then goal three talks about the culture right the climate how we are creating a safe inclusive and positive environment and safe environment in the way that we support our students and again all three goals specifically call attention to those student groups well as we talk about the E Cadence updates I want you to keep the lcap goals in mind because this is also going to be a tool that's going to help our staff and our community continue to move in that direction so with that I want to start off with a quick SL quick slide just to share some important updates in terms of initiatives and grants that we've received which is also connected to the update around e Cadence um first I'm going to start with the top left Chan Zuckerberg initiative just Chan Zuckerberg the wife of Mark Zuckerberg Facebook founder we have been given um about a $1.1 million Grant in partnership with UC Irvine U one of our collaborative Partners um and also working closely with Chan Zuckerberg's team to really um de make a deeper dive in terms of how we measure the things that we have identified as values and one of the things that attracted Chan Zuckerberg and her Institute is that whole child approach we have here as you know we don't believe in teaching to the test but we certainly want our students to do well on that test so as we do this this whole child work um we're looking at trying to find ways to assess the values that our community has identified as priorities and that's really the values that you see in our cpsf specifically the 5 C's so Chan Zuber and her team are working with UCI in our district in the way that we measure the 5 C's um the way that we are beginning to really do that work deeply are the student Reflections as students reflect on the work they're engaging on in class and the great work that our teachers are doing with our students typically through the performance task assessments those Reflections give us Insight especially through the work that Chan Zuckerberg's team UCI and our district are doing together to gauge Insight in terms of how our students are progressing along the 5c's it's still being developed but that is we're seeing great promise in that area so that is one initiative I want you to be aware of because Cadence plays essential role in that also the work that WR with u USC and candle which is a u led by Dr Helen IMO Yang and as the leadership Advance you may recall us talking about Transcendent thinking and Dr soci I don't know if you're still here but um she mentioned that in her report Transcendent thinking is simply that what students are learning in their classes can transcend or extend beyond the classroom experience so you you think about the 5c's for example if a student is working in a group through a project and they're learning the skills of how to work with others that's a skill that we want to transcend just beyond that third period English class we want a student when they're in the world work or at part of a team in athletics or whatever it may be to be able to show and illustrate the skills that they learned and are learning in the classroom and let it be applicable to other situations and scenarios so this Transcendent thinking is something that we're very interested in studying there's a lot of research that when students have more experiences with Transcendent thinking and can see the connections to what they're learning and it's applicable applicability to other scenarios or situations there's actually greater happiness greater sense of belonging and higher self-esteem in those students so clearly connected to the work that we're doing which is aligned with the drivers of our community and again you're going to see how e Cadence plays a role in that research in supporting the work that we're doing and then lastly you're going to see the work that we're doing with Carnegie Foundation based out of New York Carnegie recently gave us a $200,000 Grant in partnership with our higher ed Partners the collaborative we are the only School District that has been given this Grant by Carnegie there were 10 other grants that were given our grant is the only one that involves a school district like us it's really about matriculating and highlighting work that's being done to transform and so what we're doing is highlighting that work through the lens of e Cadence right in terms of how we're supporting whole child transformation so they're interested in seeing the student Reflections that the students are doing the product right what students are saying about their experiences and how that's connected then to the amazing work that we can learn from in the classroom with our teachers and the way that they leverage and use their performance task assessments connected to our Capstone program so you can see these three separate initiatives all super important connected to our drivers EC Cadence is really a big Central glue Point that's going to help us get there with all three that are connected to things that our community has identified as priorities so I want to set the stage for you as I go into these these updates just so you understand how e Cadence plays a role in helping us in this area so One update I want to share with you Cadence is the integration of artificial intelligence so this this platform is again it's more than a than a tool that just allows us to house documents and items there it really does integrate the artificial intelligence and one of things that I'll share later but I'm going to say again now because I think it's important one of the things that we learned with artificial intelligence one of the first districts to kind of lean into it is we recognize the moral imperative around artificial intelligence and really being sure that we teach students to use it for good uh and not for evil or bad right we're also wanting to make sure that with artificial intelligence and it's pretty expansive in Rapid growth is that we're doing everything we can to protect student data student privacy and even District data right so the one thing that I'm proud of I'll talk more about this in a bit is with e Cadence all of the artificial intelligence integration that's a part of that platform is housed within the platform so as a result it is given safeguards and protections and firewalls that you wouldn't get if you went on to chat gbt on your own or any other tool or platform on your own so a Cadence in without getting into technical with the language the coders and designers of the Cadence they essentially can take our student data and it's coded where it kind of CPS or encrypts the the data so it's not recognizable and it protects the students so when the students are using the AI tools or even our staff are using the AI tools to enhance their instruction or to support learning um these tools do protect student data and privacy so I want you to be aware that but this AI integration that we call Scrappy Scrappy is um an AI or artificial intelligence bot and it's a personalized tutor that's being built within the system and so this is connected to everything that's within e Cadence and although it can access things on the outside once it brings it into the E Cadence platform it doesn't get to go back out it's now under the protection of the bubble of e Cadence and the coding that the designers are creating so again it can come back in but it can't go back out it's blocked right so the data is protected but it gives teachers and students the opportunity to interact and utilize AI to enhance their lives make their lives easier for teacher designing lessons or if your student getting support academically from Scrappy and Scrappy is a 247 AI bot so if a student wants help in their math they can also ask Scrappy questions you know at 10 o'clock at night when their teacher may be in their second dream at night right sleeping so it's something that the students have access to um the other thing that's super important is with the scrappy tool it's also been coded to probe so it does not give answers if a student is asking for answers it just keeps redirecting the student to think think about what the problem is asking the student to solve whether it's a math problem a science dilemma or an English essay it's it's probing and asking so it's been trained and designed and written to constantly probe if they feel the student through multiple prompts is still asking for the answer the answer the answer without asking because it's within the system it will say hey I understand you're still struggling with this math question have you spoken to Mr so and so your your math teacher they might be able to help you so it's been trained not to give answers and so that's one of the cool things that we see within Scrappy it has also been coded to look for those red flags if students say things that may be inappropriate or it might may be something that's harmful or hurtful to themselves it also creates an alert that go to our team so it's been built and designed to really protect the students protect our system but within the bubble of ecence in the framework Scrappy is live by the way so students can access scrap Scrappy now and I'm going to share why that's so important as I share one of the bigger updates that we have with e Cadence the other thing I want to share is the nudges now this is not live yet and the reason being is we need to have data within the E's platform for the nudges to really be operational a nudge is just what it suggests it is kind of that nudge or or prodding of of a student perhaps or even a parent in a healthy way to give reminders or encouragements so a nudge could be when student let's say is missing a couple assignments hey student a I notice you're missing a few assignments you might want to work to get these assignments in or hey you have a test coming up in a couple days did you know if you got a 90% or higher this is what it's going to do to your grade so those nudges our way to provide encouragements and that doesn't happen outside of the system it happens within the system which is why one of the important updates I'm going to share in a moment is so critical for this to work which is why it's not activated yet it will be activated activated I believe the target date is around the fifth week of school when the Gradebook Piece Will should be in play but I'll I'll explain that in a moment so that's the nudge the nudge also can benefit parents in letting them know and alerting them of assignments that students have due that may be worth a lot of points it could also provide a nudge to them on upcoming exams or big projects that the students are going to be involved in it can provide insights to teachers in terms of how students are doing we're going to be working with teachers to collect the kinds of nudges they're interested in receiving because we don't want to unintentionally create a nudge that is perceived as calling them out that they're not doing something well that's not the intent of the program it's be a tool to enhance and support our teachers and support our students so we're going to be working with our teachers to collect examples of the kinds of nudges they might want but that's what's in process right now and we have a prototype already in play but again it's going to be strengthened as more information gets built into the Cadence Gradebook so Scrappy can then be activated to then really provide those nudges which again I'm going to talk about in a moment now I talked about the differentiation with this platform so one of the things that I want to highlight is the specific strengths that this platform does in the way that it helps a teacher differentiate in instruction it allows because it's within the system of e Cadence and because of its connection and communication with Aries it allows the system to understand the types of students that are sitting in teacher's class classes whether they are a student with a disability and have an IEP if they're a plural langual language student if they speak multiple languages in their home so it's going to be able to provide that kind of knowledge and support to teachers in the way that they may be able to instruct you know if I'm a teacher and I was a former special a teacher so if I wanted my students to read an article in class and I have a couple students who may be reading at the fourth grade level I can input that article into the AI and it can spit that article out written at a fourth grade level so now my students who are at that level can still access the content I've differentiated doesn't mean they're going to be um um lowering standards it just allows them to access so now they can be engaging in the same content or the same discussion despite their challenge in accessing content that may be written at a level that they're not quite able to read it yet so it allows for that kind of support that we're looking to build into the system for our teachers um in terms of the AI driven support I just mentioned one but also has an AI Suite that is part of the platform you may recall the um right now we are so B benef blessed that we receive the E Cadence platform at no cost right zero we have a 20-year really agreement that's renewable in fiveyear terms those terms are at no cost right now we are just now in year one of the second term again at no cost with the Cadence that replace Schoo you may recall schooly and other platforms like that can cost a district of our size between $60 to $220,000 a year right on ongoing every year we're not paying that right now now that's at the basics basic form so even with schoolagy and some of the other platforms that's e Cadence at its simplest form but e Cadence is doing so much more than just housing assignments as you may recall the board engaged in a process to add um a lot of additional bells and whistles what we call the premium services that we had paid e Cadence for with AI I want to give an example of of like solar panels so with solar panels if you were to lease solar panels at your house as you know the cost of electricity is rising but if you get a lease you flatten that so for the next 15 years you may be stuck at this rate despite the ongoing increase to electricity well that's what we did with e Cadence the cost of AI is constantly evolving but also becoming more expensive we have flatlined that price for the next four years with e Cadence being able to to be able to provide all the suite of AI tools within the platform despite their Rising costs and when you factor in that the a Cadence platform as a whole is Zer dollar we are coming out way way ahead you may recall also as a part of that agreement was the revenue sharing so e Cadence is now beginning to work with other districts Beyond just the state of California they're working with districts across the country so as other districts to also purchase this premium service we are getting what's called Revenue sharing so that's going to also lower the cost to which we paid that onetime cost for the four years for plus giving us additional money to make the free cost now being a hopefully a profitable experience for our district so a lot of exciting things on the horizon with what that's happening but again the protection within the E Cadence framework in terms of the IEP and accommodation visibility because it has access to our students and it has a direct connection to Aries it can also provide um an analysis and updates to our teachers in terms of the IP at a glance so teachers are better positioned to support students with disabilities that may be in their classrooms these are all things that e Cadence is working on with the feedback of our teachers to build the platform to better support them in supporting students the one thing I'm really proud of is e Cadence was really designed and built really by our teachers it was our teachers Who provided all the feedback and input to e Cadence and designers that have built the system that we have that was the other reason why we were given the contract at no cost right we were the beta District we were the pilot District that was help helping to help provide the input to build this so part of the reward that we got in doing that is the no costs right and that's where we're now benefiting Even in our second term with not paying a scent for the basic platform services that makes sense and then last one is the student engagement and support tools I me just mentioned Scrappy Scrappy the multi- lingual interaction so if you're a student who's a newcomer to our district and you speak another language if you go on to E Cadence and Scrappy and you write to Scrappy in your native or primary language Scrappy will respond in that language so it's it allows a student to may still be working on their language acquisition skills and not quite have the confidence to engage in English in asking Scrappy for help it can do that in their their primary language so that's another tool that's built within the system and again the assignment assist assistance Scrappy is available 247 so students have access to the support whenever they want and again it's something that we're constantly monitoring and I know we have a team here that's always looking at the responses that students are providing and the responses that Scrappy is giving to strengthen that but again because it's within the system system there's data protection for both our students and the district with regards to the important update I want to share I want to make it clear when you see this slide I don't want people for a second to think that we're moving away from Aries Aries is a student management system that is the system where attendance is taking taken it's in a system where student data in terms of their home address their contact information for parents right their home language all that information lives and is housed in Aries Aries is not going away it's matter of fact eades has a direct link to Aries so it's important to understand that SMS Aries is still very much a part of what we do it's connected to cow pads without going to the weeds that's the data system that we use to do reporting at the state level which is contacted to scores and reports and data that we often get at the state level and connected to our dashboard so Aries is not going away but what I want to shift is you see the bottom that you see Gradebook so Aries right now has been the host of our Gradebook but the way the Aries Gradebook had has worked is it really was a house that was where you stored the name of assignments in student grades you really couldn't access the kind of work student were doing or um the samples of what students were doing it was just a place for teachers to list I did assignment A and A student got this grade on it right that's really what the platform Aries did with the Gradebook a lot of strengths with Aries but that was what they did which is very traditional and it doesn't really allow us to do the deeper whole child work that we're after well he Cadence because it was built with our teachers with their input they have built a system that is really aligned to our drivers our 5c's our whole child approach so the Cadence gr book as Gradebook as such allows for a whole child approach where teachers can tag assignments connected to any one of the five C's that connected to as I mentioned those grants that we have it's now going to allow us to collect data on the things that we value the five C's our 5C descriptors which were written in partnership with our parents and our teachers many years ago at the Anaheim Convention like five or six years ago at the convention center you may recall you may have been a part of that that feedback built our 5C descriptors which impacts what we think the 5c's look like in a classroom those have been integrated into the EES platform so when it's assessing the student Reflections right that have been uploaded in ecad because this is also where our Capstone our e portfolios are housed the E Cadence is able to connect and then begin to analyze through the AI tools that's built within the system how our students are progressing as it connects to those 5c's so we're now starting to be ble to get data that really share with us those assets that we talked about earlier right that that asset based approach so now when we go to lcap not only do we look at SPC scores or graduation rates or a through G rates our goal is in the future to begin looking at the 5c data so we can see how we're doing as a system in the way that we integrate the five C's into our classroom student voice how students are amp voices are Amplified to empower be empowered and really Advocate and do work connected to things that they care about right we're democracy schools out of our schools so the Ken's Gradebook is going to allow for far greater flexibility with our teachers based on the things I just shared with you in the way that we measure what we value and and the way that we support teaching and learning because it's more than a Gradebook it's really an instructional tool that can assist teachers assist students and which I'm going to talk about in a moment also assist parents so why the change I kind of mentioned this but I want to make sure it's really clear why we're making this change where we are going to be requiring our teachers to shift the Gradebook by the fifth week of school I will tell you that we got data as a 400 p.m.

at Kennedy we're going to be celebrating our summer grads um who for whatever reason struggled a little bit to meet the the Finish Line in May when we had regular graduation but through the hard workor and perseverance they they were able to meet and accomplish their goals and have earned their graduation so we're going to celebrate them on the 15th of August at Kennedy so hoping you can join if not we're looking forward to celebrating our students and the great work that they did looking forward to that thank you uh also just didto to what Mr mattuda said I just want to wish um everybody just a great start to the school year and we're going to have a great year um just want to share a couple things so want to thank our Western High School football team coach Davidson as well as um assistant coach Victor bellazar for inviting me to their first football practice on the new Turf so they've been patiently waiting and it was such a joy to see um all the players on the field and they were so excited I mean just to see their excitement and there's just different uh things on the field and just the excitement that you see um on those players I mean just make the day like so worth it so uh thank you uh Western High School football team for that last night um um Tuesday night attended the National Night Out at the city of Cypress they put together an amazing event for the community to come and see what the different things are and so um was there with the mayor and the city council um as well as the um Chief and the city manager of Cyprus as well and I also want to shout out to City of Cyprus as well as a church across from Oxford they're now helping us with the parking lot since we're doing solar now at Oxford Academy and they have um been gracious to let us Park um our um our students and as well as our staff's cars um at their locations so thank you so much for the city uh for making that happen thank you that's my report thank you right just to build off of what our superintendent just mentioned in regards to the opening of our schools just a lot of gratitude um and kudos to all of those who are responsible for supporting the opening of our schools are um uh custodial staff uh for making sure that the grounds and classrooms are all ready to go um our M Department um who was making sure that the place you know our Gardens and you know um all of our vegetation was well manicur and just the the projects that got done over the summer um our counseling teams as mentioned earlier and all the work they did to balce classes and register students or admin teams to prepare um with professional learning and welcoming environments and and our teachers obviously and and and classified staff for welcoming all of our new students our 27,000 plus students and families that are um beginning the 24 25 school year so it's a lot of good energy as a lot of us who are visiting um schools um observed and and felt and just a a beautiful um uh first day and and we wish all of our schools and all of our families the best this year and we'll be there right along to be supporting them thank you thank you Mr hosi gosh when I uh became a board member I didn't realize how many opportunities I get to participate in not have to I get to um so um like Mr Laura said uh a few of us attended the ribbon cutting for the Gilbert Unity garden and land acknowledgement and if you saw pictures of this land it was like weeds and they transformed this and I think the thing that was the most touching was there was a Community member that came in at the very end and I I invited her to come to a board meeting because she was just um just bragging how much this meant to her and how she uh got food from this and profited from this as far as like um she was just so like I mean intense about it I mean I and so I said hey this is incredible so we're really happy about that and students gave tours and presentations um we got to celebrate a few of us the aim graduation for the city of Anaheim at the KAC and students completing their internships um Jessica and I trusty Guerrero and I went to the Avid uh uh summer Institute um at the Anaheim Convention Center and then a few of us went to the Mac Farm to Table created the oh my goodness that was just like a festar meal for me so and they even created their own hot sauce and so that was really delicious great and then I had the opportunity to go to the ASB um um camp we have our own auhsd camp at cowply Pomona with all of our schools all of our high schools and I got to connect with uh some of the kids and they were really really doing the work it wasn't just like all fun in games it was like they were really learning about leadership skills so I was really proud about that being part of ASB myself uh neutral ground Jessica trusty Guerrero and I we become really good friends uh trusty Guerrero and I um participated in a presentation to neutral ground from Senator larea and that was fun and then got about to go to American Legion dinner for the city of Cyprus where four of our students were U asked to participate in boy State and one of our girls in girl State and then uh uh let's see this morning I got to go to my first coffee with the principals at Lexington Junior High School the room was filled the media center Westfield and I've made it to about 14 Schools um to welcome the the principes back and uh there's so much energy in the air and everyone is really looking forward to a really successful 2425 I'm glad to be part of it how many students attended the camp the camp well there's probably like 30 from each School site so times that by 11 how many days is it that can Camp was uh three days I went one day thank I missed out on the daning though so had to go home thank you Mr Mr O'Neal was that just our district or was it just our district at calp Pomona Oh I thought it was a I thought it was just all districts in the area were invited he used to participate at UC Santa Barbara with yeah a ton of schools throughout the state it was massive um and I think a number of years ago we shifted to hosting our own because we felt it was more meaningful we were able to control like the things that we wanted our students to engage in where the bigger conference was like they had access to everything so so we made that shift a few years ago and I think it's been way more meaningful for our students and our activities directors of the bond and be more cohesive and collaborative that's great well I attended the um leadership Advance the two- day at least part of the the days at Kennedy uh always uh a great opportunity and hearing the the initial opening it was very well done thank you um I attended uh our annual online ethics training so that's always a wonderful treat thank you very much to whoever mandates that um uh the Mac Dinner Mac Farm dinner was always that's the second one I've been to I think we've had three so far and it was fantastic what the what the students put on and then the chef from I think it was Anaheim High School who did that yeah he he did a great job with the with the chicken uh no not beef no chicken um I I attended the aim city of Anaheim recognition um for their internship also at Kennedy and uh yesterday I attended uh 14 School openings and today I finished up the the balance of six and I have to tell you that it was very positive throughout the whole District uh there was a couple of minor issues with the air conditioning systems here and there but I think we had people Johnny on the spot working on trying to resolve issues and I'm sure the day before they all worked so it's just one of those things that you know something happens overnight who knows what happened overnight but anyhow it's um the the feel that I got from the students the excitement on their faces and in their their uh uh voices that talking to their friends there was just excitement in the air and going into the classrooms uh listening to the the teachers they were doing a um basically building relationships for the first three days uh and with h academics starting they said Monday morning but during that time during yesterday today and tomorrow they'll be learning each uh who's who their friends are or I shouldn't say learning who they are but but meeting their friends again building new relationships and allowing the teach teachers to get to know who the students are so that was very important so I want to also thank the E Cadence presentation tonight very informative um I I would like to go to and have that U with Tyler again yeah where we have the couple board members uh Hands-On now that we have this behind us and see where we are and how we progressed and I'm sure we will continue to progress every year it'll get better and better so it's very exciting I think for especially for the parents to be able to uh follow better their their students which is going to give us a you know better end result with students um getting the through a through G and getting their uh uh graduation requirements completed on time or maybe more on a timely um basis so thank you so much for that look forward to that so happy New Year everybody welcome back thank you well I have not been available to attend any events but I wanted to share some thoughts tonight with you we're here to educate ourselves and parents and students and um my granddaughter just graduated from college at age 23 and this is a really important message she is now wearing hearing aids because of these apparatuses that kids are putting in their ears and I asked my daughter-in-law is it I'm assuming this is permanent and she said it's life long and I see people on the street keep kids Etc wearing these earbuds and I don't think that many people understand how damaging they can be to their hearing and their future and then I wanted to mention about the Olympics I've had the joy of watching those and the biggest Joy has been to observe young people from other athletes from World different parts of the world just show such humility kindness to other students or athletes as just genuine Global love and what an example they are for our leaders worldwide and my question is do you think the leaders worldwide will be able to em emulate this and lastly um we board members get a report from the school district every Friday and um most importantly they're on different subjects and one that really is very very thick packet to read and comprehend and put it all together is our construction projects and there's a lady s is that you Patty lady sitting in our audience Patty Neely and I am odd by what you accomplish the different levels from Arch architecture to construction management it's breathtaking and I think that because the projects are so wide not everybody could understand the inclusiveness of what those projects came together much of it from uh our uh bonds and I want to thank you because it makes our community better people smile it keeps our property values up and schools are a big part of a community and I just want to thank everybody at this table because their jobs are harder now than they were when I first came on this board and the complexities you heard e Cadence tonight is an example and I just deeply appreciate your continuance of your ethics and your morals and your values and implementing them so I wish you all a wonderful year leadership up here is going to make it perfect thank you thank you Miss Smith Miss Guerrero thank you um I had the opportunity uh to also attend the Avid one day District leadership workshop and I want to thank Diana Fujimoto um and the avid teams uh for the invitation um I attended along with my colleagues as mentioned the ribbon cutting and land acknowledgement for the Gilbert High School Community Unity Garden um whose motto is rooted in unity blossoming and diversity um and I just I want to commend Mr laara um so when I first started as a board member I visited all of our campuses and I toured gilber High School um and I remember that section being weeds and he said one day that's going to be a garden and now look at us and uh it's beautiful um the work the students and staff there that gilber high school is doing is remarkable and commendable so thank you so much um I also attended the aim City vanaheim intership closing ceremony um I attended the neutral ground check presentation by a congressman lucaa who secured nearly $1 millionar to support neutral ground which will support um our district and sanana unified as well um I participated in the California Latino School Board Association conference um and then this week I had the opportunity to attend uh Sycamore Junior High School's Fiesta night uh which was 2 days before the first day of school so parents and students got to come on to campus get their schedule early walk around um so it's not so nerve-wracking the first day and it was a very well- intended uh event um so thank you to all the staff and teachers that are part of that event um and then yesterday I attended the Cho collection Art Exhibit ribbon cutting uh with uh Orange County Supervisor viente sento um who just opening who just opened this Art Exhibit at the old County Courthouse um admission is free and I highly recommend all of you uh to check it out especially this month as is now recognized as cho cho Heritage Month um so really uh recommend you all visit and then um I had the opportunity to attend SG high school and and I'm High School's first day of school I only got to two schools uh but I'm sure the feelings all around were the same um we're all happy to be back and excited for the school year ahead thank you thank you m Guerrero all right um intended the Friday leadership advance and uh great conversations um within the um different um classrooms uh with our uh teacher leaders administrators and counselors uh collaborating on the opening day of school and I'm so happy to hear that it was um actually very successful um I also want to commend um I mentioned in my uh last um uh meeting about how uh schools really don't close during the summer and um as Heather talked about um you know the classified employees all that work that has to get done um you know throughout the uh the summer to make um the uh openings of our schools um successful so I want to acknowledge our um classified employees and commend them on that and I'm sure the aga's going to get fixed all right uh also attended the csba virtual ethics training um and actually this is a new uh law uh and uh it really comes in effect um in 2026 um and it's for um the local um uh officials whatever you want to call us school board members and uh Council uh people to get trained in ethics um it's very interesting because the higher up you go they don't have to take this training I don't know something something wrong about that but I think Brian you know because uh as school board members we're um we're uh also uh given the um opportunity to get our masters in governance uh and so um that's part that's always been part of the training Brown act and all of that uh but uh this training um we are we're certified we're good for two years Mr O'Neal and I so but it is very important for people to know that um the school board school board members who take advantage of the um the U Masters and governance classes with um the School Board Association is available and um I everyone up here has taken advantage of that we are um actually trained um I attended um gasela ABA intervention welcome back lunchin welcome back our ABA interventionists who support um all of our uh District um ribbon cutting and L acknowledgement um Dr Laura just amazing the students really owned every inch of that garden and um thank you for um in inviting us um I love the presentations that the students gave they that was part of the the requirement for the students but they embraced that wholeheartedly um and they they uh they were able to teach us um really really appreciated that um the farm to table Community dinner was actually sold out and um I I pulled a rank and I I showed up I said I didn't call um there were actually uh I couldn't even um pay for it so I went on and I actually donated my daughter and I uh our our our fee I said we we paid can we can we just pull up a a bench over here and and they allowed us to to come and eat but what I loved about that was um the community feel you actually get a part uh part of making part of the dinner and it's just a lovely atmosphere um I um highly recommend um next time that you go uh back to school in service with n PLC sess sessions uh across the street um for uh no crop um and their um guest speaker Hal Williams uh talked about AI so um it's coming and and people are interested in in it um and uh we received very good news at for our Ed conference uh held in Anaheim this year I believe two of our uh presentations got accepted and we will be presenting at the conference this year so congratulations um and was there anything else anyone else missed all right moving on to uh future meeting dates we will be here on September 12th 6: PM all right and any suggested agenda items I have one I would last ask Dr Nan if we may have a concise report on how we prevent something happening to our district that happened to Magnolia and the question is that man is now in prison and the the question for the public is how did that ever happen where was the oversight that kind of money was unbelievable and incredible in a very small District so I would like a report so the public would know that we have oversight it will not happen in here mainly because Dr Nan is a very competent person in her position I have great faith in her but I think the public needs to know and I want to know how did that happen thank you so I can speak a little bit to that Kathy um part of our duties as trustees um I serve on no crop and I also serve on the gasela board um board members um uh have Auditors and I was uh um involved in um in a uh conversation with an auditor for the gasela board um and I actually asked um the auditor you know what kinds of things do you look for they come in and they do real uh you know skeleton audits um but also board members are uh part of that oversight and so um uh we just really got into a conversation but I just wanted to point out that wasn't Magnolia High School it was uh the district um and you know it's a very very upsetting thing to have um fund funding like that because um it's public funds but there is oversight in our district because there's not one person eyeing and even at the small gasela board when is a very small crew or um U staff um the oversight is that you never let one person control uh a a check or a signature there's always three uh signatures on there and I was very um refreshing to talk to the auditor because the Sela board is very small I mean uh a uh like I said small staff um so I I um I I think uh it would be great to hear uh one more time since it's now in the news um and it they say Anaheim it's not Anaheim Union High School District um and it was a very unfortunate um travesty um that's happened in that in that District well uh my meaning is that I think the public sitting in this audience ought to hear that you get that privately in a meeting they pay taxes out here and they deserve to know what we are doing to keep check on everything I move we adjourn um yes and uh I would like to adjourn and um I purposely did not do it at our last meeting um I think because it was so raw and sensitive uh but I'd like to um adjourn in the name of Linda lavaki um our beloved employee of so many years um was we loved her dearly and we will miss her second all in favor hi I good night everybody