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Educational Service Center conference room a I need a motion to adjourn all in favor thank [Music] you e

at Kennedy we're going to be celebrating our summer grads um who for whatever reason struggled a little bit to meet the the Finish Line in May when we had regular graduation but through the hard workor and perseverance they they were able to meet and accomplish their goals and have earned their graduation so we're going to celebrate them on the 15th of August at Kennedy so hoping you can join if not we're looking forward to celebrating our students and the great work that they did looking forward to that thank you uh also just didto to what Mr mattuda said I just want to wish um everybody just a great start to the school year and we're going to have a great year um just want to share a couple things so want to thank our Western High School football team coach Davidson as well as um assistant coach Victor bellazar for inviting me to their first football practice on the new Turf so they've been patiently waiting and it was such a joy to see um all the players on the field and they were so excited I mean just to see their excitement and there's just different uh things on the field and just the excitement that you see um on those players I mean just make the day like so worth it so uh thank you uh Western High School football team for that last night um um Tuesday night attended the National Night Out at the city of Cypress they put together an amazing event for the community to come and see what the different things are and so um was there with the mayor and the city council um as well as the um Chief and the city manager of Cyprus as well and I also want to shout out to City of Cyprus as well as a church across from Oxford they're now helping us with the parking lot since we're doing solar now at Oxford Academy and they have um been gracious to let us Park um our um our students and as well as our staff's cars um at their locations so thank you so much for the city uh for making that happen thank you that's my report thank you right just to build off of what our superintendent just mentioned in regards to the opening of our schools just a lot of gratitude um and kudos to all of those who are responsible for supporting the opening of our schools are um uh custodial staff uh for making sure that the grounds and classrooms are all ready to go um our M Department um who was making sure that the place you know our Gardens and you know um all of our vegetation was well manicur and just the the projects that got done over the summer um our counseling teams as mentioned earlier and all the work they did to balce classes and register students or admin teams to prepare um with professional learning and welcoming environments and and our teachers obviously and and and classified staff for welcoming all of our new students our 27,000 plus students and families that are um beginning the 24 25 school year so it's a lot of good energy as a lot of us who are visiting um schools um observed and and felt and just a a beautiful um uh first day and and we wish all of our schools and all of our families the best this year and we'll be there right along to be supporting them thank you thank you Mr hosi gosh when I uh became a board member I didn't realize how many opportunities I get to participate in not have to I get to um so um like Mr Laura said uh a few of us attended the ribbon cutting for the Gilbert Unity garden and land acknowledgement and if you saw pictures of this land it was like weeds and they transformed this and I think the thing that was the most touching was there was a Community member that came in at the very end and I I invited her to come to a board meeting because she was just um just bragging how much this meant to her and how she uh got food from this and profited from this as far as like um she was just so like I mean intense about it I mean I and so I said hey this is incredible so we're really happy about that and students gave tours and presentations um we got to celebrate a few of us the aim graduation for the city of Anaheim at the KAC and students completing their internships um Jessica and I trusty Guerrero and I went to the Avid uh uh summer Institute um at the Anaheim Convention Center and then a few of us went to the Mac Farm to Table created the oh my goodness that was just like a festar meal for me so and they even created their own hot sauce and so that was really delicious great and then I had the opportunity to go to the ASB um um camp we have our own auhsd camp at cowply Pomona with all of our schools all of our high schools and I got to connect with uh some of the kids and they were really really doing the work it wasn't just like all fun in games it was like they were really learning about leadership skills so I was really proud about that being part of ASB myself uh neutral ground Jessica trusty Guerrero and I we become really good friends uh trusty Guerrero and I um participated in a presentation to neutral ground from Senator larea and that was fun and then got about to go to American Legion dinner for the city of Cyprus where four of our students were U asked to participate in boy State and one of our girls in girl State and then uh uh let's see this morning I got to go to my first coffee with the principals at Lexington Junior High School the room was filled the media center Westfield and I've made it to about 14 Schools um to welcome the the principes back and uh there's so much energy in the air and everyone is really looking forward to a really successful 2425 I'm glad to be part of it how many students attended the camp the camp well there's probably like 30 from each School site so times that by 11 how many days is it that can Camp was uh three days I went one day thank I missed out on the daning though so had to go home thank you Mr Mr O'Neal was that just our district or was it just our district at calp Pomona Oh I thought it was a I thought it was just all districts in the area were invited he used to participate at UC Santa Barbara with yeah a ton of schools throughout the state it was massive um and I think a number of years ago we shifted to hosting our own because we felt it was more meaningful we were able to control like the things that we wanted our students to engage in where the bigger conference was like they had access to everything so so we made that shift a few years ago and I think it's been way more meaningful for our students and our activities directors of the bond and be more cohesive and collaborative that's great well I attended the um leadership Advance the two- day at least part of the the days at Kennedy uh always uh a great opportunity and hearing the the initial opening it was very well done thank you um I attended uh our annual online ethics training so that's always a wonderful treat thank you very much to whoever mandates that um uh the Mac Dinner Mac Farm dinner was always that's the second one I've been to I think we've had three so far and it was fantastic what the what the students put on and then the chef from I think it was Anaheim High School who did that yeah he he did a great job with the with the chicken uh no not beef no chicken um I I attended the aim city of Anaheim recognition um for their internship also at Kennedy and uh yesterday I attended uh 14 School openings and today I finished up the the balance of six and I have to tell you that it was very positive throughout the whole District uh there was a couple of minor issues with the air conditioning systems here and there but I think we had people Johnny on the spot working on trying to resolve issues and I'm sure the day before they all worked so it's just one of those things that you know something happens overnight who knows what happened overnight but anyhow it's um the the feel that I got from the students the excitement on their faces and in their their uh uh voices that talking to their friends there was just excitement in the air and going into the classrooms uh listening to the the teachers they were doing a um basically building relationships for the first three days uh and with h academics starting they said Monday morning but during that time during yesterday today and tomorrow they'll be learning each uh who's who their friends are or I shouldn't say learning who they are but but meeting their friends again building new relationships and allowing the teach teachers to get to know who the students are so that was very important so I want to also thank the E Cadence presentation tonight very informative um I I would like to go to and have that U with Tyler again yeah where we have the couple board members uh Hands-On now that we have this behind us and see where we are and how we progressed and I'm sure we will continue to progress every year it'll get better and better so it's very exciting I think for especially for the parents to be able to uh follow better their their students which is going to give us a you know better end result with students um getting the through a through G and getting their uh uh graduation requirements completed on time or maybe more on a timely um basis so thank you so much for that look forward to that so happy New Year everybody welcome back thank you well I have not been available to attend any events but I wanted to share some thoughts tonight with you we're here to educate ourselves and parents and students and um my granddaughter just graduated from college at age 23 and this is a really important message she is now wearing hearing aids because of these apparatuses that kids are putting in their ears and I asked my daughter-in-law is it I'm assuming this is permanent and she said it's life long and I see people on the street keep kids Etc wearing these earbuds and I don't think that many people understand how damaging they can be to their hearing and their future and then I wanted to mention about the Olympics I've had the joy of watching those and the biggest Joy has been to observe young people from other athletes from World different parts of the world just show such humility kindness to other students or athletes as just genuine Global love and what an example they are for our leaders worldwide and my question is do you think the leaders worldwide will be able to em emulate this and lastly um we board members get a report from the school district every Friday and um most importantly they're on different subjects and one that really is very very thick packet to read and comprehend and put it all together is our construction projects and there's a lady s is that you Patty lady sitting in our audience Patty Neely and I am odd by what you accomplish the different levels from Arch architecture to construction management it's breathtaking and I think that because the projects are so wide not everybody could understand the inclusiveness of what those projects came together much of it from uh our uh bonds and I want to thank you because it makes our community better people smile it keeps our property values up and schools are a big part of a community and I just want to thank everybody at this table because their jobs are harder now than they were when I first came on this board and the complexities you heard e Cadence tonight is an example and I just deeply appreciate your continuance of your ethics and your morals and your values and implementing them so I wish you all a wonderful year leadership up here is going to make it perfect thank you thank you Miss Smith Miss Guerrero thank you um I had the opportunity uh to also attend the Avid one day District leadership workshop and I want to thank Diana Fujimoto um and the avid teams uh for the invitation um I attended along with my colleagues as mentioned the ribbon cutting and land acknowledgement for the Gilbert High School Community Unity Garden um whose motto is rooted in unity blossoming and diversity um and I just I want to commend Mr laara um so when I first started as a board member I visited all of our campuses and I toured gilber High School um and I remember that section being weeds and he said one day that's going to be a garden and now look at us and uh it's beautiful um the work the students and staff there that gilber high school is doing is remarkable and commendable so thank you so much um I also attended the aim City vanaheim intership closing ceremony um I attended the neutral ground check presentation by a congressman lucaa who secured nearly $1 millionar to support neutral ground which will support um our district and sanana unified as well um I participated in the California Latino School Board Association conference um and then this week I had the opportunity to attend uh Sycamore Junior High School's Fiesta night uh which was 2 days before the first day of school so parents and students got to come on to campus get their schedule early walk around um so it's not so nerve-wracking the first day and it was a very well- intended uh event um so thank you to all the staff and teachers that are part of that event um and then yesterday I attended the Cho collection Art Exhibit ribbon cutting uh with uh Orange County Supervisor viente sento um who just opening who just opened this Art Exhibit at the old County Courthouse um admission is free and I highly recommend all of you uh to check it out especially this month as is now recognized as cho cho Heritage Month um so really uh recommend you all visit and then um I had the opportunity to attend SG high school and and I'm High School's first day of school I only got to two schools uh but I'm sure the feelings all around were the same um we're all happy to be back and excited for the school year ahead thank you thank you m Guerrero all right um intended the Friday leadership advance and uh great conversations um within the um different um classrooms uh with our uh teacher leaders administrators and counselors uh collaborating on the opening day of school and I'm so happy to hear that it was um actually very successful um I also want to commend um I mentioned in my uh last um uh meeting about how uh schools really don't close during the summer and um as Heather talked about um you know the classified employees all that work that has to get done um you know throughout the uh the summer to make um the uh openings of our schools um successful so I want to acknowledge our um classified employees and commend them on that and I'm sure the aga's going to get fixed all right uh also attended the csba virtual ethics training um and actually this is a new uh law uh and uh it really comes in effect um in 2026 um and it's for um the local um uh officials whatever you want to call us school board members and uh Council uh people to get trained in ethics um it's very interesting because the higher up you go they don't have to take this training I don't know something something wrong about that but I think Brian you know because uh as school board members we're um we're uh also uh given the um opportunity to get our masters in governance uh and so um that's part that's always been part of the training Brown act and all of that uh but uh this training um we are we're certified we're good for two years Mr O'Neal and I so but it is very important for people to know that um the school board school board members who take advantage of the um the U Masters and governance classes with um the School Board Association is available and um I everyone up here has taken advantage of that we are um actually trained um I attended um gasela ABA intervention welcome back lunchin welcome back our ABA interventionists who support um all of our uh District um ribbon cutting and L acknowledgement um Dr Laura just amazing the students really owned every inch of that garden and um thank you for um in inviting us um I love the presentations that the students gave they that was part of the the requirement for the students but they embraced that wholeheartedly um and they they uh they were able to teach us um really really appreciated that um the farm to table Community dinner was actually sold out and um I I pulled a rank and I I showed up I said I didn't call um there were actually uh I couldn't even um pay for it so I went on and I actually donated my daughter and I uh our our our fee I said we we paid can we can we just pull up a a bench over here and and they allowed us to to come and eat but what I loved about that was um the community feel you actually get a part uh part of making part of the dinner and it's just a lovely atmosphere um I um highly recommend um next time that you go uh back to school in service with n PLC sess sessions uh across the street um for uh no crop um and their um guest speaker Hal Williams uh talked about AI so um it's coming and and people are interested in in it um and uh we received very good news at for our Ed conference uh held in Anaheim this year I believe two of our uh presentations got accepted and we will be presenting at the conference this year so congratulations um and was there anything else anyone else missed all right moving on to uh future meeting dates we will be here on September 12th 6: PM all right and any suggested agenda items I have one I would last ask Dr Nan if we may have a concise report on how we prevent something happening to our district that happened to Magnolia and the question is that man is now in prison and the the question for the public is how did that ever happen where was the oversight that kind of money was unbelievable and incredible in a very small District so I would like a report so the public would know that we have oversight it will not happen in here mainly because Dr Nan is a very competent person in her position I have great faith in her but I think the public needs to know and I want to know how did that happen thank you so I can speak a little bit to that Kathy um part of our duties as trustees um I serve on no crop and I also serve on the gasela board um board members um uh have Auditors and I was uh um involved in um in a uh conversation with an auditor for the gasela board um and I actually asked um the auditor you know what kinds of things do you look for they come in and they do real uh you know skeleton audits um but also board members are uh part of that oversight and so um uh we just really got into a conversation but I just wanted to point out that wasn't Magnolia High School it was uh the district um and you know it's a very very upsetting thing to have um fund funding like that because um it's public funds but there is oversight in our district because there's not one person eyeing and even at the small gasela board when is a very small crew or um U staff um the oversight is that you never let one person control uh a a check or a signature there's always three uh signatures on there and I was very um refreshing to talk to the auditor because the Sela board is very small I mean uh a uh like I said small staff um so I I um I I think uh it would be great to hear uh one more time since it's now in the news um and it they say Anaheim it's not Anaheim Union High School District um and it was a very unfortunate um travesty um that's happened in that in that District well uh my meaning is that I think the public sitting in this audience ought to hear that you get that privately in a meeting they pay taxes out here and they deserve to know what we are doing to keep check on everything I move we adjourn um yes and uh I would like to adjourn and um I purposely did not do it at our last meeting um I think because it was so raw and sensitive uh but I'd like to um adjourn in the name of Linda lavaki um our beloved employee of so many years um was we loved her dearly and we will miss her second all in favor hi I good night everybody

in uh good morning and thank you for taking the time to uh to make this meeting today I hope everybody's having a great summer I look forward to seeing everybody in August when we have uh our regular schedule meeting again so um so I'm going to call this meeting to order at uh 7 uh at 8:30 uh this is a camp board of education special meeting uh that we're having and the agenda has been posted and the uh and the purpose of this meeting is to review and approve the special board Education meeting dates so just by way of a small uh explanation um this is an oversight by me we were supposed to post our meeting dates before January 31st by Statute uh and that's primarily because uh the state operates under foi actually operates under a calendar year uh we operate under a fiscal year so we thought we had the time to do that so by me missing that date um the the remaining dates for this year uh 2024 have to be special meeting dates so um Claudia was nice enough to put together a great uh list of Board of Education meeting dates that you have for the rest of the year and you see that we have also have the subcommittee meetings but for this particular meeting uh because of the uh the Miss of that date the rest of our meetings are considered special meeting dates so um we have to approve those special meeting dates which are you have I think in your packet which September 5th uh which is our board retreat uh September 10th which would be a regular meeting October 8th uh which is our October meeting regular meeting November 12th this is regular meeting and then December 10th which is a regular meeting and then of course we'll file in January our regular meeting dates uh for 25 uh 26 I guess it is yeah 25 26 man the years are going by you can tell by the color of my hair so um so any questions on why we're having this meeting can can I answer any questions concerns issues just when you're saying regular meeting you you there's still a special meeting you just mean it's our regular time we would meet correct correct that would be our regular meeting thank you for the clarification yeah so these these are all special meetings but the September 10th is typically our regular meeting October 8th is our regular meeting November 12th a regular meeting for the purpose of the public these will all be listed as special special meetings it's a little bit semantics but it's uh what we have to do according to town attorney Luke can I just jump in a little bit sure please um twofold um number one good to see everyone uh number two regarding this special meetings the the the big difference that we learned is that once the agenda is set for that night um or that meeting the the agenda is set that we can't add anything to the agenda um that that is the only difference between a special meeting and uh a a regular Board of AD meeting is a regular meeting is the flexibility to add agenda items and if there was an emergency situation we would have to uh post for special we've also listed down the other ones that you are approving is also the subcommittee meetings that would be in um special meetings also relative to the uh finance committee the the the policy committee all those four or five dates you're also uh approving and then we'll come back each November we'll come back um even though there's not a board policy anymore that says that you have to approve the the the meetings by State Statute Claudia needs to file the meetings by um January so we'll just put a pattern in so that that this doesn't it's been happening for years um that this pattern just that the board just gets in a pattern of approving the the meetings in November you'll also notice a change that the Board of Education meetings will start at 6:30 hopefully that is good for everyone and that uh finance committee meetings would start at 8:30 um p.m.

so and looking over the the calendar for 2425 there's some discrepancy well there's not really some discrepancy but interpretation on the law that the Board of Education in the winter set the the graduation date which the Board of Education was allowed to do for Friday June 6 so and going over the the calendar again when we had graduation the other day a teacher actually uh noticed that the the graduation date is on the 179th day of school now kids are allowed to graduate with 179 days but the board of education is required to set the graduation date at 180 days so if you do the math we're set for 179 days tradition K is really like to do graduation on a Friday night and it was very nice this past Friday night so we have a few choices and I didn't think one would be if we wanted to go Friday was to bring it to the following Friday the 13th or bring it on a Monday so I started um thinking about this a little bit this has actually happened to us before that we had a snow day in April real late in April probably 20 years ago and I actually brought the seniors in during April vacation and had over 90% return rate of the seniors coming in during a provocation to make sure that we have the 180th day and then have graduation on the day that they wanted it so I really thought about culture and climate and what we're trying to do here in the can public schools and really try to create an environment that it would really set the tone for high school so I spoke to Mr the pipo and I said what if we take the the 28th which is a Wednesday and bring just the seniors into the high school on that day and that was senior day and really focus just with the seniors saying you're not only the leaders of our school but you're the leaders of our district and we're counting on you to lead the way and and make it a real special day for them on that day after the senior brother breakfast that day have um talks with the seniors on their senior projects that they need to do have a Kos speaker I would plan on speaking to the the seniors I asked Mr Daniels if he would speak to the seniors their class advisors would speak to them and really set the tone for them on that day of really establishing the culture and climate for the schools for the school and the schools I I spoke to Mr dep pipo he really really like the idea I spoke to our Union president and the vice president one of them being a teacher at the high school they loved the idea I spoke to um a department share at the high school who really liked the idea and people actually thought that it' be transcending and setting the tradition I wish I actually could have thought about it six months ago I I actually think it's a really good thing bringing our seniors in a day earlier and set the the climate and culture for the high school so what we would do if the board approves we you would vote on that change today it would just affect the senior class we would send notification out to the families in the next couple days letting them know that the senior day which seniors would start on August 28th and Mr dep pipo in the summer would send out a schedule with what that day would look like I don't anticipate that we're going to have problems with the seniors coming to school day 45 to 50% of our kids are playing a participating in athletics for the fall it it's one day early um so I don't anticipate that that would give us the 180th day and that would allow our students to still graduate on June 6 I'll take any questions questions for the superintendent online first was the other part of that that June 6 wasn't a half day or that's it's a half day it is a half day but it would have been the 179th day F we need to have 180 okay yeah I make sure that it was labeled at the half day thank you Jordan when we spoke yesterday matter what were you referencing ago law different where you had to get in learning yeah so the the law states that the Board of Education when they set the calendar if they set a graduation day let let's say we're setting it now that the law states that it has to be 180 days now if we have three snow days that graduation day even if it's the 177th day the students still can graduate on that 177 day but you won't be bringing them in on a spring break like did years no no that's that's what that's why the law changed because this were setting the day on April 1 and there could be snow on April 15 and all Vues and things were said so that's why they changed the law and added the flexibility I appreciate that Canton actually sets their graduation date a year out uh my previous District didn't set the graduation date till January and February it was pretty frustrating to families to try to prepare for a special day all right thanks Russ Erica yeah hi everyone this is Erica um I actually like the idea I think that would be a really nice way to start the year for the seniors and um set the tone have a little bonding moment for the senior class I think it's a great idea that's the plan I I think it'll be a trend Setter I think you see other schools Do It um Jordan do you have a question no I don't Joe no I agree we talked about it before I it's a great idea what was planned for the 28th that you won't be able to do nothing so the the teachers are required to be here that day and we're we could do anything that we want for them that day um so nothing for the seniors were plan PD won't be affected we'll pull the class advisors out to talk to the kids we pulled the senior teachers out during periodic times to talk to the kids about their senior projects that day and I I to be fair Mr pip he really needs to sit down and do a really detailed schedule I I'm excited uh about not just to bring our seniors in I apologize I wish I would have thought about it six seven months ago because I would have composed it then convocation 26 convocation will be the 26 and I'm looking since I most of the I know this is not but most of the board members are here say sometime the the first or second week to do our Retreat um I Heard it pretty clearly the other day that people want to spend some time with their families to do that and what's important for me is for you to go into the schools and we established the tradition of going into the schools anyways so we'll we'll get a a solidified a date that'll be comfortable for everybody that it won't be the I think we were thinking the 27th it won't be the 27th let let you get your kids off to school um for those of you that have their grandchildren and that will work on a day the first or second week of August September sounds great any other questions hearing none can I have a motion please I move to approve the amended uh 2425 school calendar to reflect grade 12's first day of school to be on Wednesday August 28th for a senior day second thank youan a second okay any any further questions no okay all those in favor did you hear my yes yes okay great so I think we're do we have nine is that we n who we missing no oh no so 88 Z 8 Z perfect okay 80 for and second and it pass thank you Inn thanks for being on line we will start the finance meeting in about 3 four minutes and move we adjourn June 11th 2020 for a special meeting at 757 oh I second thank you favor I we're than

I don't know Lou if he want Happ discussion relative to that yeah uh so we just uh We've added uh Jordan on to uh to the finance committee meeting so we've we've kicked it out an extra half hour and because we now meet at 6:30 p.m. we've pushed back uh we've actually I guess that's not push back we've uh brought the policy meeting to 5 o'clock versus 5:30 so uh just just a small change uh we we thought that these times would work best and get everybody home soon sooner you're less tired you grab something to eat at home and you just come to the meeting rather than hanging hanging out waiting for the next uh waiting for the meeting to happen and and again Claudia was nice enough everybody should uh have the uh the meeting dates and of course the first 1 two 345 uh and for Board of Education meetings are special you'll see the special meetings are all by aspis on my sheet it says Board of Finance 8:30 a.m.

correct oh you said p.m. that's why oh border of I'm sorry we wouldn't meet at p.m it's 8:30 a.m. 8:30 a.m. okay 8 Finance meets at 8:30 a. the day of our meeting and we are still on the same ones that we were last year committees yes we have not changed any of your assignments okay the only addition is is Jordan to um policy and to uh Finance okay thank you and if you need a refresher on that I can I can send out wherever everybody is relative because you know the summer everybody kind of loses sight of some things so I'll make sure everybody knows what committees are on I also anticipate that we'll have to have a finance committee meeting um this summer um in the next probably three weeks a special finance committee meeting to discuss uh Middle School uh pay for play and um some other Financial things so that that's also part of this we just don't know the date yet that that will be any other questions Joe I think you're muted so we have we have seven uh board members here so um not hearing any other questions I'll take a motion and the motion is to move that the Canton Board of Education approve the special meeting dates for September 2024 through December 2024 special meeting dates are as follows September 5th 5 2024 September 10th 2024 October 8th 2024 November 12th 2024 and December 10th 2024 can I have a motion please just give me a hand somewhere okay Cindy is a first and Peggy's a second and and according to what I see um Kim is not here Kim is not here oh Kim is here we have eight is Felicia is not here then sorry felici here you got a full board you got a full board is here too all right you know it stretched across the top I got to hit the arrow so all right so we have nine members of the board of education so we have a first and a second any discussion Lou just need to add one thing and then I know Joe wants to speak we add in the you put in the motion that the Board of Education meetings would be on September 5th the 10th the 8th the 12th and the 10th Claudia if you could just add to that motion Lou if you can add to the motion that the finance committee will meet the September 10th October 8th November 12th December 10th and that the policy would be September 10th I I just want all those dates to be official in the motion also and the same thing with the curriculum well well I'll tell you what we'll take these as separate we'll take it as three motions then we'll take the first one is is stated uh all those in favor Joe you are you in or out I can't hear you Joe he's saying he has a question oh I'm sorry can he put it in the chat do the sign language he could write it in the chat he's Tech Joe are you saying you're texting someone texting he said he texted you Lou okay here is can't unmute March 11 take budget calendar datch 11 dat does that the the budget calendar we have to have a special meeting to yeah so so with Joe's asking about the the March 11th date um again we're not approving those dates we got to see where um that lays out those are draft dates uh right now till we um till we finalize the the budget calendar and the the the town uh goes through that so yeah Workshop budget budget dates will be workshops and they'll be specific to a special meeting okay Joe so again again we have a first and a second all those in favor of the um of the motion of um the special dates for the Board of Education dates in favor I I ficia good okay so that's that's a 90 so the second uh I'll take a motion same same thing move the camp board of education approve the special meeting dates for September 24th through December 24th for the finance committee meeting at 8:30 in the morning on the 5th 10th 8th 12th and December 10th have a motion Russell first Jordan on the second any discussion on that okay so all those in you said the fifth you Lou sorry you said the fifth for finance right it's the 10th there's no fifth all right that's I'm sorry that that's our Retreat date right so it's 12 and 10 September 10th October 8th November 12th December 10th all those in favor okay so that's 90 and then the same thing mooved at the camp board of education approve the specialing dates for 2024 through uh September 2024 through December 2024 for the policy committee which will meet at 5:00 pm on September 10th October 8th November 12th and December 10th I have a motion Felicia and Kim thank you first and second any discussion on that all those in favor I oppos that's it n0 thank you very much finally I take a motion to move that the camp board of education to journ at special meeting curriculum have to curricul one more curriculum on the back page gotta turn the page right can I ask a question sure we have there's also Communications right and that's just a small subc commmittee does that ever get noted the times it does but they they're listed um as we schedule it's not scheduled the whole year out um but it will be listed as we know the next meeting we don't have the first one scheduled yet yeah no problem just wanted to know okay so the final is curriculum and Technology move the Canton Board of Education approve the special meeting dates for September 2024 through December 2024 for curriculum and Technology meeting at 9:00 a.m.

held on the last Wednesday of each month at Canton High School can I have a motion Kim and Felicia there's the first and second any discussion on that all those in favor I 90 on that thank you very much so I'll take a motion now moved at the camp board of education adjourned its special meeting at 8:43 a.m. on July 9th 24 motion thank you Felicia and Russell first and second all those in favor all right poos none 90 thank you very much for taking the time this morning to get this done again uh we'll make sure this gets uh placed as Jordan said in November so we won't have this issue uh next year but thanks for your time today enjoy the rest of your summer and uh we'll see you in in August thank you everybody everyone okay

good evening everyone welcome to the school to approve the consent agenda items as presented second discussion in favor this me thank you this holler me doesn't really help got your voice now you've been around long enough We Know You by voice I might have to V I don't know concerns of uh [Music] USB if you sign the book you've got to talk told me to me written received that thank you for everybody get a chance to see that nice Stacy is so nice so positive she um really definitely appreciates things that we do and regularly sends us positive I even send her a response back thanking her for the the the positive note that she sent towards the board and dar as great moving on you have the um I just included some information about our summer programs our two sum programs in my report definitely a thank you to you guys for um you know dedicating funds to those programs the 21st century Works mostly under Grant but like we don't you guys pay for transportation to take great field trips and um the Food Service I mean all those things just benefit kids and so shared some attendance data there um just I think those things are real positives that we provide for our families um we have a big roster of kids on tap for preschool um this year so we have that stuff going and um working on finalizing enrollment and people are getting in the building and getting busy so we're looking forward to else for um I would Echo what Darla said there's been several people in the building so far um decorating rooms getting things ready um we had several teachers show up to the CLI Ela uh we had a couple teachers that didn't have to be there for the great level but were there um so so far it's I think it's going to be excent here um I put in the summer conditioning um numbers and things like that we I mean it continues to grow after Year too and um is going well uh I happen to show up the last day when they were having fun and they were doing slipper slide stuff and things like that and um Mr Schmidt actually did a little foot race with them um and he got second I think he thought he was going to sweep it Eli Thompson got him um but yeah I'm looking forward to a great here and we got another new student today oh a new family or town mom and son moved here okay yep how many new kids do you uh we're at 16 I think now how many 16 I believe I think we're at 15 and this Mak 16 [Music] ionly all the preschoolers we' definitely made some changes like kindergarten has picked up six or seven that we didn't have on the list from the spring I know we added a couple throughout the grade levels probably not quite that many but we have added good else that have a lot of getting excited cing christe some heada but we're trying to figure it all out getting everybody their certifications on time and they finishing up it's we have good people that want to teach kids and you know TD kind of makes it hard sometimes for those people to get in and so working on that um and we've worked for two years on those core values and so we finalize those and so you'll see those signs around and um what I did is take pictures that I took from like the newsletter and put them on posters around the building so they could see their face and we'll interchange them through the years the year um and every classroom has a set and then that goes into our resorted practices so that you know Stacy are you being kind right now so so it really lends to with the Wildcat way and I'm hoping to that they get to that high school that again is core values that we can just have those easy conversations and it makes it easier also for those new teachers to know um what our values are so got this established established and um I think we would we say 14 new students but I think as you look at the numbers too we lose some to Virtual and so some that needed to that can get out early and get start college those type of things unfortunate but um what's best for the kids and we actually have a student who dropped out last year and re enrolled in another school so they are senior and they will not be counted as a drop out so we are excited that they are continuing there and maybe not with us um so that's that's positive to uh yeah just to the people that we hired if you look at that list the most exciting part to me is every single one of them is sponsoring or coaching something all of them and big roles I mean head wrestling coach yeah head sheer coach which she was already the head sheer coach now she's a teacher fbaa sponsor head volleyball and then a two sport coach that's a science teacher which is huge um so all those people coming in and a lot of them spent a lot of time this summer up here um doing the the summer conditioning I want to add on what Matt said a little bit about that because you know the first year when coach Carlson kind of revamped everything no one really knew who he was the attendance was still pretty good and this year high school wise it went way up as well and was work I say way up more consistently up with the number of kids coming um I mean 48 kids got high school kids were 95% or more in attendance and so that is impressive and just the things they're doing out there they're doing things like what what Matt saw with having fun I went once when they're having that golf chipping contest but then they're also doing like everything they're doing is scientifically based and they're seeing big improvements so and the kids are having fun which is huge n coaches are part of it so that was an exciting continued development this summer if you ever see coach Carlson this summer he's by the time the middle school kids are there he's in so as soaked and sweat as those kids are the girl session the boys session and then the middle school session so it's been a good a good productive summer L usually what you guys want to hear from me most has to do with Staffing so from a certified standpoint um um we have certified people or people who are working on their degrees in all areas we do have Libo preschool is a sub for this year but the sub that is fillment is going to school to get their Early Childhood they just have a few years left so um it's it's kind of their grow their own um so it could be really good pawise we are still about 20 short 15 to 20 we have made some moves um like in the Libo District we added a teacher so that hopefully that can alleviate some of the pressures of being social um we've had some apps come in here late um there's one I'm most concerned about is Burlington High School there're short six right now so you said you're 20 or 20 this is 24 you said 20 somewhere that R short how many are there total to put that in perspective how many spots are there roughly 80 okay so we're running it less than three4 what we need and it's not uncommon to be a little short we don't really know exactly you know it depends on who comes in and who goes out we may need more we may need a couple less but we try to make our you know we get together at the end of the year and try to make our best educated plans moving forward so um you know to get within one or two is still short but it's you figure out a way but six is six in one buildings a lot I assume that varies from year to year based on the students that are in the district the numbers do and the do so it also depends on like who moves up and or changing schools but how many are in this District how many um nine nine but six are the high school we just also had a very good summer this uh year um big items the parent Square uh We've introduced that it'll get more active as school begins and uh once school begins we'll do some additional um mailings to parents to you know get them to maybe consider getting the app um it the the app does some things that just getting it through your email does not so it's a benefit to have the app although you don't have to have it to receive the parent Square messages but um just kind of more knowledge and training on that uh online enrollment or enrollment was 100% online this year I think we're sitting at about 98% of parents have actually completed it um fewer have paid their fees um but that's a usual I i' would say we're comparable with every other year with the number that have paid their fees so um and so the buildings will be working on that but and you always have some of those parents that their kids come the first day and they haven't actually enrolled and you get them going so that's kind of that 2% that's left so before that parents Square us ever bridge is that right yes and so the ever Bridge gave the weather alerts and all that type stuff does parent Square do that no so you would still want to be everbridge through the count um we had always just used everbridge because they offered it to us um and by us having our signups it helped their numbers as well um but we've kind of outgrown it and uh some of the needs and the parent square is part of our website as well that same company and that company actually purchased remind which a lot of you who have had students go through school the remind so parent Square actually owns remind now so kind of integrating it all it also allows us to send out some and correct me if I'm wrong but send messages to more targeted groups versus having to the entire class or the entire room we can send it to more targeted bases because it's linked within our system and it also integrates with our Skyward and so you don't have to count on the parent to sign up to get the notifications because I think every every year I'd hear from Darla she'd have one or two kids on the first snow day show up to school even though we' send out notices notices and um actual mail snail mail messages and had a booth set up at enrollment day and all those things and parents still would it get signed up and so now as long as we have their correct email address and correct phone number and Skyward they should get all the the notices when I signed in for Maya and got on there it had it also had me as listed a school board member and there was some like School Board link information stuff so I don't know if are we gonna utilize that for us do you want all the board members to also sign up if they don't have students I think it would probably be a good idea we can we could create a group yes yeah so it was when I went in and did that it showed also I had to like two different profiles parent profile board member profile yeah I think that's a good idea because I have kids but still want to know I have kids in the district sounds like we can work on that so thank you okay C that c about this uh I sent you guys a link to a story was on K TV and go ahead and play It's like a two- minute clip and it was interesting that here they say 3 years after we've started our Early Learning Center they have created theirs and so it's kind of interesting now let's you it's a two minute clip here blings nurturing and more working parents in the have a new option for child with the Early Learning Center this is K News 6 I'm Anthony saell this is a live live I should say from The ribon Cutting ceremony for the Early Learning Cent grand opening the new early Center will address the child care desert in Kansas Melissa Alex kids will be able to paint and Carpenter is a m of whose kids are already signed up for the new Early Learning Center in she says the new facility will be especially helpful for working moms like just the peace of mind to know that my kids are in a safe place um and that they're well cared for they're learning the new Early Learning Center also provides Transportation which will allow her to avoid leaving her job to transport her kids I have to mday out 11 midday meeting myal transport according to Kanas action for.org in Kansas 72% of households depend on multiple incomes but more than 49% of live in a child desert the superintendent of the Early Learning Center ER looks forward to making child more accessible to families in the community it opens up lots of slots for kids here in wi County in addition to child this program will provide education for early ages the director K sunberg says birth through 5 years old is a crucial time for mental development the little things that infants can work on even if the todders their Milestones if they're lifting their head roll their grasping they're very important for their developmental milestone so even starting that young we start to make them little just the superintendent says the Early Learning Center wouldn't be possible without the grants they received reporting in NE Melissa Alex make kind of makees it feel good that you know we have done something three years in advance of what these people here in the town very somewh ours uh so anyway um makes you feel good um I have my report with some information and it kind of ties in Darla mentioned the preschool kiddos we like at 58 kiddos so right now um we've got you know the the the early Center is somewhere in the neighborhood of 55 56 if I remember correctly with that 40 waiting list approximately and then um we've got a bunch of prek kiddos so the chart that I I shared with you guys um trying to put it I say as best as I could you kind of see um where we are in terms of this year those are the numbers on the left the ones in parentheses were are end of the year numbers last year in May of 2024 so we uh we've had a number of kids enroll as youve heard from the buildings the different buildings and that's made up our I me say our Gap from let's say having a larger senior class leave us than a Kindergarten class coming in for kindergarten right now I think you said there's a few new ones that have come in so that number May little bit we increases a little bit up from 42 but where we're making up ground is new kids coming into our district scattered out throughout the U the different grade levels so that's a preliminary number we we will see what happens come day one and that's not this Thursday but next Thursday and we'll see what happens coming September 20th when our count dat comes up so again first day of school for staff is August 19th Dr Watson will be here to give a keynote address um we will have lunch also Al provided to all staff barbecue from uh big be's barbecue Brad Shide Meer so you guys are more than welcome to join us if you can stop by for lunch around 11:00 but plenty of really good barbecue and then first day of kids is Thursday August 22nd so anyway um few I guess one other item let we look I don't know about calendars maybe seeing about trying to lock in some bir Retreat a couple of Wednesday evenings we've done that in the past or if you would have to different I'm okay with trying something different what your pleasure is okay and we can look August September um it's kind of what we've done those September's pretty backed up do um we we could we could early September or early September what what about I'm going to just throw I'm going to throw what about the 28th August and the 4th of September I'll just throw those out for starting discussion we saying yes to aember no pressure we everyone else 28 28 and will the fourth work also do you think who well you know if you guys are really good students we can maybe even do uh what time evening I say I'll have dinner 5:00 5:32 maybe 8:30 yeah I can that I can make one of those you said you have a water board meeting on the 4th that's okay what time is your yeah the second one we early we could we could we can get the the tours we've done some building tours we may not we'll see okay change okay what time we I'll have dinner ready at 5: anytime after 5:00 and we'll start at 5:30 and if the weather's good if the right make sure we may do an outside type meal if it's good we done a barbecue type style Craig you going to send out an invite what the thank you thank you thank you okay well that was easy question so have we been able to accept all out of District students that have applied that we've yes I do believe we have not had any that were denied so that work it worked out kind of how we thought it was going to but it just has been a pain to try to come up with the policy I only have one that apply after did you deny them or you were able to accept they didn't even they were accepted because our capacity AC so if you still have some apply it's possible like don't know we did get we did get okay if we still had capacity and somebody applied after the fact we could accept that we got the permission just check to make sure it was legal and and it was because we we don't want to turn away students and especially those that want to come here I have contacted Cameron Roth and uh and Tom roon um earlier or this past month they haven't gotten back to me in terms of potential that land sale to the south of the high school still waiting on them to get back in touch with me so hopefully they will um I'll keep you informed on that as time goes on um and then one last thing if you would pull up I I know I shared this with you the conceptual drawing the Clark and his crew at Nan Michael Nelson came up with with the elementary school potential elementary school if we end up doing this project um uh I we again shared this with Darla she was excited to say the least about the possibility and so you can kind of see I share this with you we will get this blown up on D like poster board um and for display purposes if we go further you scroll down to the bigger yeah the like the outside renderings what this may look like so enjy I like seeing the top right the footprint It On The Ground that's perspective how much space there is out there you look at the parking spots too I mean oh my gosh yes 153 spaces on one 120 spaces on another build I appreciate that build new building just looks a different I like and anything we want to do like for example in the front entrance you see some different color tiles those like said you just put those in those could be all red red and gray they could be all those are the details the the plan details you going to say it yeah he said we can we can do whatever you want not you so I would say this would be a topic of ours at board retreat that we'll continue to have discussions on and go from there people ask and I think that's it unless you anything for me I am done reports anybody I I will tell you that I was at a Rotary meeting this is public information I was at a Rotary meeting last week and a guy came and presented which is called SSM which is the U part of the plan part of the chips process so their financing is in order and it was never their financing never required the government to finance any of them so they're 100% financed privately uh but they have the go and they're going to be starting out the airport like real soon uh they thought a year ago they were going to be real soon but they actually have the financing in place now that they can go they start there and they remodel some up dream homes at Leo and so they would uh be some up at Leo and some north of the airport on the toward the highway uh they're going to start working on the service road part of their discussion was that 100% if they can they will use all local health I mean the construction and all that they would that that is one of their priorities that they want to use that U skill and construction is going to be doing a bunch of their dirt work stuff uh you may have seen in the paper they've already had some applications for you know just a few hires uh but these are going to be pretty good paying jobs kind of ask him well what does U how many will he employ and it sounded like this very first phase is just 14 people the uh but then that's the first shift what you call first shift second shift will be another so there'll be about 36 people on second shift but says he thought within a year and a half or something they'd be the three shifts so then I asked him I said so what tell me what the difference is between this and what you're doing at veto Junction what that's doing at veto Junction because they're all tied together he said it's the same thing so the one of beo Junction on is Government funding and he also said I want you to know that we are the only company the only company in the United States that is 100% American made there is no foreign parts in this at all which gives them a big leg up on government contracts because all the government I don't remember how it is by America or something government contract says you will use all americanmade products in your stuff and if you can't you tell us why you can go get it somewhere else but they think that's going to be real Handy where their location is at U they can uh you know like they would share with the veto Junction place and uh the airport and they can actually drive parts to them you know they make the transistors they make all of this stuff and so it it was quite interesting and then U that I asked him that I said sometime later like you maybe to come make a presentation School Board kind of tell us kind of what's going on but I'd say that's the first plug that everybody's been waiting on that uh is is going to start happening so I don't know anym you got any questions you ask somebody else you done James yeah I had one thing to add um I received a Anonymous letter through the mail the other day that had some concerns from an anonymous writer I just wanted to bring it up in the board meeting that I did receive it and uh the letter had some concerns in it that we have dealt with in the past and have already as a board dealt with so it's kind of a dated letter in some terms um but as as any Patron you know feels like they need to get a hold of us they're welcome to uh however everybody has a different perspective of of an event or how something goes down and uh usually a limited amount of information so it was pretty evident that the writer was lacking some information um and it includes the letter included some accurate information you know being on the board here we can only discuss certain things in Open Session and a lot of personel items cannot be discussed in Open session so um a lot of the things that the letter um brought to light or um was depicting in this person's perspective had has already been dealt with so I just wanted to bring up that the letter was brought to our attention and and uh some of the board members received it some didn't and uh We've uh already acted on a lot of it so thank you y anybody else uh contracts approval appointments so I'm want to let U Christie talk a little bit you want to talk about meal prices and all of that good stuff so we have a little discussion today and she she really has to handle on all this stuff and so didn't want to Fone sure so in in June we proposed um we proposed that we looking my cont uh we proposed uh meal prices using a price lunch Equity tool we had not raised prices or done anything with the pricing um from previous year into last year and then when we did our price equity and had like a 78% or 78 C hike rather which nobody felt good I mean I didn't feel good about that I mean passing that on to to Patriots I thought it was a lot um but in talking to our um oh our representative our our from uh Child Nutrition and wellness our consultant um we talked through some issues one of those issues is our participation is down ourti is down and then if we like made our prices what we originally wanted to do that could exacerbate the problem participation could continue to drop so on and so forth so um but we also had to transfer money from our general fund into our uh Food Service fund last year which we haven't had to do so that tells us that everything's going up our cost of Labor is going up products are and food prices are going up everything's going up and then when our participation drops that doesn't that doesn't help either can you explain participation govern sure you referring to the community eligibility yeah well I mean if if we l participation is less than we're kind if if we if we raise the prices if we raise the prices and our participation drops even more we're kind of C SP our face so I asked them just point blank if you if they were us knowing that we had to put money in from our general plan into our food service what would you do what would you do and they thought and they said well we rais it about 25 cents from last year to this year but we also knew that we could continue to lose money and we had to be able to at least figure out the budgeting for not having to draw down you know more of our general fund to put into our uh Food Service fun or our food service fund for operations and so we kind of met in the middle since we hadn't done a hike any type of price increase for um from the 2223 school year into 23 24 we opted to do like a 25 cent and 25 raising the prices this year by 50% and it's rounded before 50% yes um and rounding the numbers also for our patrons and we'll see we'll see how how that goes and we're also looking to increase participation doing using some other um tools as well and one of those is uh we're going to have an study done which is free through the state they'll come in they'll look at how we're purchasing our food um they'll look at waste they'll look at quality they'll look at um what our cost is looking at our financials and that type of thing Staffing do we already we appropriately staffed over underst staffed which is you know which is above of our cost um the other thing we're also hearing a lot about of course is the community eligibility provision that a lot of um School are trying out um in the past you had to have at least 40% of your um population be direct certified free so direct certified is a distinction through the state it's either food assistance Medicaid free foster care temporary assistance for families but 50 or rather 40% had to be eligible this year they decreased that to 25% so we would qualify because we are at 32% yeah I think it's 32% to down um yes 32.2% so but when you when you do that 32.2% is the qualifier however you're not going to be reimbursed for every single meal so I also talked to our um consultant about that um and she said that when you have a low perent such as ours you're not going to benefit from this as much as a larger school district and she compared it to like the Witchita School District where they have maybe a 50% or higher direct certification level so how it works is you take our 32% and they have a multiplier that they use of a 1.6% which gets us to about 52% right and that's how much you're reimbursed so we would only be reimbursed for 52% at the free reimbursement rate for 50% of the meals that we serve so we would still be putting in money from our general fund to support this program so what they offered is um um they showed me where or they provided me a tool and we're going to keep track of it this year and we will see if in fact it would benefit us um it certainly would benefit our patrons but even still if our if we can't get our participation up do us no good so um we'll look at it this year and then maybe we budget for it next year maybe you all consider budgeting for it or including that and okaying that as part of the budget next year so when we're talking about participation are they looking at just lunch or is it breakfast lunch and second breakfast no it's no the only reimbursable meals are your breakfast and your lunch so this is our best guess and after we do more research this year we're going we're going to be very very in tune as you can tell christe's done a tremendous amount of work kudos to her on this and we've had discussions as you can tell continuing discussions even after we approved some we that this didn't seem quite right so we continued on with these discussions our best guess and this is this is again we're going to know more after this year but if we were to offer free meals to all of our students we think it's going to be we would have to come up with over $100,000 out of our general fund to pay the difference that we'd have to come up with we think so that's we're going to we're going to we're going to see we're going to see where we are after this year and determin should we be going towards the um um the program and maybe looking you know to to do that but it would be got we think again we don't know for sure but we $100,000 that would be money out of our general fund have we done a survey to see why people AR for lunches we have we've asked building principles we've had Amy nson involved with this and we did make that change for the end of the school year with um offering incestables at the middle school and high school every day as well as chicken nuggets at the elementary school that seemed to help hopefully that helps our main dish we're not preparing too so it was mostly selection it was mostly what they were serving or it was or it was I I think again selection we want to make high quality food as well high quality items if we are preparing two Entre that creates the cooks focus on two different Entre if they only have one entree to prepare and a very high chicken nuggets you put them in the oven Uncrustables you pop them out then hopefully that main Entre is going to be even higher quality when you're only focusing on one so we we are really really as you can tell we're really in tune because you know a basic need is being fed not being hungry we want kids to you know able but meals and so on so for so we're we're going to be working on it so we we have this as a resend because we're going to make some slight adjustments to the dollar matter which will decrease to benefit to our patrons and we just we just did more work on this chrisy especially and had further discussions on this and we feel like this is the best way to go so um I might just add that in the literature about the um Community pricing the one part it does is a school with 50% identified students would be reimbursed at the free rate of 80% so if you have that higher rate you're going to be reimbursed more which goes speaks towards those larger maybe those larger school districts and so on and so forth so 80% of the breakfast and lunches um and that's 50% times the 1.6 gets you to that 80% and then the remaining 20% would be reimbursed at the paid rate paid rate is 40 cents 4 for each one that you serve districts with uh direct certification rates between 25 and 62.5% may be required to pay from sources other than federal funds the cost of serving breakfast and lunches that are in excess of federal assistance received including Federal cash reimbursements so our general fund did we have with online enrollment did we have like more or less people um apply or was it about the same for thee so this is just direct certification so this would be qualified through this through those I mean just on our online like this year for online enrollment isn't that where they apply isn't that where people apply fore reduced they they can apply and you can be income based right eligible but direct cir is different right right right I just didn't know because we had talked about trying to get more people to apply to potentially raise that percentage right to to see if they're eligible and I didn't know if those were up or down or what uh there are more people applying we since it's built in as part of our um en yeah there are more people applying I would not say that more people are qualifying on income based than on the direct certification okay pce but it's good that they're applying at least I just yeah just to see if we're catching anybody else right like if we get more to apply then we might catch more and that will help with our at risk funding but it would not help with the community eligibility no just so this is not my area of expertise so I'm struggling a little bit with some of the language when you're talking about the 32 is% we have now and the 50% we want to that's the percent of the people that have signed up that are using free your reduced lunch or that no are qualified for it through direct through direct certification they we have 32% of our patrons that qualify for free meals through direct certification so it's not more people necessarily I realize my question sounds odd it's not more people EA in the cafeteria it's a higher percentage of those people being on direct CI certified free lunch is what we are looking would help us in this case yes and I'd also say increased increased percentage of participation would be helpful so how does that help us so here here so the more meals we serve the more we get reimbursed for what's called a class a meal the class a meal is the trade that you get it has fruit vegetable name course milk you get the idea that's the class a meal so we want want as many people eaten that class a meal as possible so one thing yeah it seems backwards when I first sounds like sounds like are you okay now yeah I think I'm with you it just it doesn't work the way it seems like it should work in my so this summer I had meetings with our Our Food Service staff we sat around here brought them in fed them lunch and we talked how do we increase our participation what do we need to do do we need to promote our me meals do we need to get them on announcements do we need to do something along those lines we talked about what are the key meals that people like so for example credos are big kids love crpo so we talk so crpo are big so we talked about okay so I give you I'll give you an example I went to I went to Senor Patron today I eat the Burlington burrito eight times out of 10 when I go there I like it Burlington burrito might goto me there so when I go there I eat it regularly so we talked about we don't want to serve crispo like four days out of five week but we don't want to serve them necessarily once a month let's kick them up a second time maybe a third time in a month because if I again if they like them and they're good we should look to keep those key meals now if if if those are the ones that kids eat more then maybe we need to be thinking about scheduling them more and so we we we we they came up with some great ideas and we're going to try to work on those um this year and we get more more kids involved in school pun sounds like the efficiency project might show some some strengths and weaknesses that might be throwing some money away somewhere I like that idea you know we're over here talking about how we had pamber and french fries every day in Burlington High School as a choice well have we considered have we considered asking the people who don't sign up um their reason for not signing up I know we can't Direct that at just the one group of people but have we considered asking that question in terms of I'm going to say in terms of the are you talking about the the filling out the forms if you will the pap not the financial side of it I'm just talking about the overall participation like yeah not the financial part I that's Noto did yeah it was talking about like last year like Council I mean the quality is a con has been a concern in my right it's I understand the stigma that comes to school lunch I mean it's it's been there for 30 years some people just don't like you know speo is one of the favorite and I can speak for one of my own kids absolutely loves crispo he's a seventh and eighth grader and he gets one that is not that's not going to help and so I mean he he's to the point now he's like not eating on Spring something and we have some of those regulations that we have to deal with what's I just curious if we had asked the question great Point great great comment so I know the answer this we ever got to a spot where we are qualified for that program to be able to offer those meals for free is there an option to offer only lunch for free and still charge for breakfast and second breakfast is there any possibility I'm just thinking all the kids are there for lunch so if we could offer free lunch that's amazing whereas breakfast is maybe a little bit easier option sometimes get it home um I don't know I'm just thinking way that potentially the cost I have to find that out I do not know that that's a really good question we will do some I do know that they will allow districts to select buildings for example they could have a building that would benefit from that but sometimes you run the risk if you're just going free in one building you're going a from parents in the other two so I would think that participation would be higher at the elementary school than the middle school or high school it's a lot easier for a 16-year-old to get up and make something for lunch than it is a seven-year-old yeah y so you have learned a lot more about food service today than you knew before you enter the door if you have other questions we're going to check on the questions Stacy had very good question good comments by everyone um we feel like this is the the adjustments that we're going to make is better for us after reflection discussions with people and work Chris's done and conversations that Christie and I have had so there's no more discussion then we'll motion to send the previous motion for meal prices as presented at the June 10th 2024 Board of Education meeting second Mo second any discussion submit V motion car 7 I shouldn't approve meal prices as presented for the 20 24 2025 school year discussion motion car 7 motion to recess into executive session for 10 minutes to discuss certified contracts pursuant to the exception for employer employee negotiations other coma and to return to open session in this room at the end of that time including Craig Marshall lindsy cig you can go back there with Craig Craig going back you can come visit with chrisy and I e e e 20 minutes see yes 20 minutes to discuss a matter pursuant to non elected personal exception under com return and Open Session end of that time to to include discussion e e e um debriefing not all at once y'all I'm thrilled that we negotiated with teachers hopefully again I I would like to compliment the negotiation for right and other than that thank you everyone thank you I'll send got

okay God everybody Google or YouTube or somebody does some around all oh [Music] tired I hear you well okay I can mute the e e e okay and call the meeting order first item on the agenda is approval of agenda 204 meeting and4 questions comes excuse me second by Josh all those in favor say I questions Moes number all inor say IL h thank you for permitting me to speak this evening and I want to apologize because I'm up a little bit old I plan to be to the board meeting a month ago but I didn't make it so what I want to bring up is the article that was in the ellworth reporter about the Wilson Foundation and there was a statement there that is very concerning to me uh this was made by I get my light here this was a statement that was made by a person by the name of Brenda or B said he is concerned that the central PL usd112 school district is draining the Wilson side of the District of things that students Wilson Elementary School need canetta indicated W students can't go on tours because the school district will not give them the money to do so I don't know if that's been addressed I have not heard anything about it maybe it's already been taken care of U but I hope that it has been the board members or board member has spoken to this individual superintendent spok as the individual or not but I hope that it's been taken care of and that we can have good relations with Wilson if this is their attitude then we got some work to do thank you so it looks like um we need to appoint two members to serve on the Hall of Fame Committee in last year um to my knowledge CA and Chad served on the committee um when doing a little research on this I don't think it's anything that has to be um recommended and improved by usually get those back by the end of oob so we've been working on the after school program at Wilson um it's one of the um one of the items M Mo and myself have been working on since we kind of got here this summer and we talked a little bit about how that program benefits the people at Wilson not just um with extracurricular activities but also helping families out and having um different um activities for them to do after school um so couple things I want to draw your attention to that you're going to probably hear more um is the KSD list of activities that you can use at risk funds for it's called it's on our our paperless board meeting so evidence-based programs and practices you're going to see some of the items marked off on there but they're really starting to look at atrisk funds and trying to make sure that the atrisk dollars from KSD is going where it's supposed to go so one of the items that's on our evidence-based practi and programs if you'll scroll down a little bit is an after school homework assistance mod so under the A's it says after school homework assistance so we're going to be able to use some of our atrisk funds to be able to help with salaries for the at risk programs of that risk um for the after school program so that's one thing I called Dale Dennis at KSD and visited with him about um on the other document that's on our paperless board meeting you will find what an at risk student is so if you click on that one it says atrisk guidelines and if you scroll down just for your guys' knowledge so you know to page number three number five on page number three it says an at RIS student is one who meets one of the more one of the following criteria and it has not working on academic grade level not meeting the requirements necessary for promotion um not meeting requirements for graduation for high school has some insufficient Master skills retain has a high rate of absenteeism has repeated as suspension or expulsion is homeless and migrant identified as English language Le J says has social emotional needs is identified as a student with dyslexia or a student that's in Foster K so if they meet any of those criteria they are defined as an analyst student we have to have data to be able to back those items um ksde uses the word collateral benefit you have a program that's for at risk kids and you have kids that are not at risk the kids that are not at risk still get the collateral benefit of the program visiting with Miss Moore um we feel confident to start off the year we'll need two employees to work the after school program depending on the size of that if there's more kids or less people we could be maybe having to add another person to P last year this morning we were averaging about 25 is that right so we really think that number is going to be between 20 and 25 again so we would start off with two employees um and the the one um part of the at risk that they really want is they want somebody that's certified with the at risk kids if you're going to use the biggest trunk of that money so um our recommendation is on our um on our had two last year we did have more you help we actually had three and we had some people that filled in so yeah we actually had three okay and if you if you include me but I I did an after school math club so but I did not I did that voluntarily but that actually made four of us that were working the after school program so we had three5 When Miss Mo looked at that number she Wasing she kind of thought around 20 where we would be to start this year we've lost a couple of the kids that were attending that program so to keep that rate of pay um right now we're paying $16 an hour um so for any staff that's working at whether they're licensed or not licensed so um one item that we would like to present to you guys is move that non-licensed St back1 help the funding side of it so if we have a licensed staff member that's working it we're going to we would like to stay at that $16 an hour if they are not licensed or working towards LIC we really need to talk about moving back that pay to what we pay everybody else that works any part of any after school activity which will be so um the recommendation on that is um to keep it at $16 an hour for licensed staff and then for non-licensed staff to be $12 per hour and we worked on this bud about RIS for our budget for this year so do we already have two that are willing to do it I have one in myself okay I'm working to get one in another person I'm still going to work the program but I I feel like we need to besides me and I'm already paid for it you know so again this is one of the programs up at Wilson we don't have it any other school but it's really important to that community hours it's 2 hours from 3:30 to 4:30 we're running over 60% at risk and over 60% of the kids that are in this program are at risk and that's why I was concerned we had three in that ballark 256 do you think we can find I have one lady that is interested she's a retired teacher and so I think maybe she would come on board with us the one the one lady that has run our program for the last couple years um I talked with I spoke with her today and she did have a long-term substitute license before and so she's willing to obtain that again that would put a certified there also ofay for Li St and non sta number so we're looking to make an amendment to the um high high school handbook comp sorry I keep finding things add to it but um so I want to make a distinction between work study and the internship um and worked program that I'm proposing traditional work study is a student doesn't have enough hours during the day they to you know in class and they just want to go work outside of school and um they might work for their dad on the farm or whatever um that's work study what I'm proposing is actually a program through kce that is an internship and work fa learning program for CTE students CTE to make sure we're on the same page is that Career and Technical education that's the one where we have all those Pathways um that ties into to this program um so you can kind of read through how that would be worded in the handbook but basically if the student has taken classes their previous years and if you remember in our last meeting we were talking about um the students having an IPS plan so an individual plan of study that they parents and the state of Kansas say we need to have that so if we're going to do it we might as well do a good job at it um so starting their eighth grade year they would start planning for their high school so if they plan correctly by the time they're seniors they'll have enough credits where they can go and do an internship in the pathway that they're planning for um so this can look a lot of different ways um we can do a student who's maybe doing welding classes they can take an intro to add their freshman year they can do welding they an animal science class um they can do a a faab a structures um and then their senior year if they want to go work in um an elevator or uh somewhere Welling gets a little tricky because of the liability not a lot of people will take on a student who's not 18 in fact they're it's not that they won't Ian they can't they won't you know they they just um their businesses won't allow them to but um another pathway would be like education we had some students that would take some education classes they could actually go work in their daycare you know if we had a so um gives them some really good Hands-On um practical knowledge I'll give you an example a couple years ago we had a student who was in the health cway and he wasn't sure what he wanted to do if he wanted to go into Chiropractic um or into PT so we actually first semester internship at the hospital um in the PT department and actually went second semester with our chirra that was in town and decided that PT was where he really wanted to focus and that was great he didn't have to spend you know hours of college trying to figure that out he he figured that out as senior year in high school so um we do have some students who are who have on their own taken the uh CNA program um so my proposal would be to allow students to if if they plan themselves and you know we're going to have to be forgiving with this because the students won't have done the planning very you know they won't have had all the classes to be able to do it for a couple of years there will have to be a little forgiving on that but um with the idea that when the younger kids are up there that they would have their classes in place and they be able to do those internships um or if they have some sort of certification they could use their certification in place of one of the classes that they do not have on their transcrip um you can kind of see what the asks of that so they have to complete paperwork with their parents um they have to meet with their internship employer and the coordinator for the school which would be me um they have to sign in and out of for work daily out of the office they turn in time sheets weekly and and those are graded so they would have they would receive a grade for their course and if they're not maintaining then they would have to stop come back to school and lose the the chance to internship they to all their classes and these are State rules these aren't mine these are actually what the state requires uh they have to attend 80% of school um they have to complete journals and um their classwork does count or their this class would count towards their eligibility for sports as well so if they're not maintaining the things that they need to in their work study then they would be ineligible you know to kind of make sure that they're learning those SKS um they would earn a credit for each hour that they were gone during the day so if they so the state says we can only allow them to go two hours um to be able to continue with their full-time status as students at Central Plains so um let's say that a student we had a Kido a couple years ago that went into work as a CNA at 6 o' in the morning and then he came to work or came to school at like 9:45 so he missed the first two hours and and was here the rest of you know was at scho the rest of the day so he got his in before because he was an athlete and he wanted to be able to go to practice um but he was able to work a 4our shi which is what the hospital him to do um so he earned two credits um for the entire year here those first two hours were internship um the other piece of that is if they are in a pathway and they are in an internship receive funding that funding for those C so it's kind of a so do you guys have any questions um any concerns about that they do sign a driver contract there's a confidentiality form that they also sign um the employer actually is asked for their final to give them an evaluation that they sit down with the employer and um are evaluated and use that as a fin um it's a really good program and it's pretty comprehensive but if there are other pieces that we want to add we can definitely put that on top we don't have to go with just what the state says if you guys are okay so we're adding this information to the hand the handbook right we don't have any policy in the handbook currently for anything about work study so call it work I would I would put it just like this internship and work based learning program I know you might not know the answer to this but do you see any of our seniors this year that will take advantage we do have one senior who has already asked me if it's possible for her to leave or leave school last hour and she's a CNA um and fully certified she works um she doesn't work she works in agency which means she doesn't work for hospital she works on her own you know she works for an agency and they put her places um so she would like the opportunity to do this and I wasn't I just I wasn't trying to push too much you know my first year so I but and you know our seniors only have to have two classes required so it does kind of lighten you know and but it gives them such a good experience too it's not really that we need lighten but it does give them something we've noticed too that um sometimes we had some attendance issues with some students and then they had this opportunity because they didn't want to lose the opportunity to you know not not so we I Hado they went to a cosmologist obviously the nursing we had the daycare we had kids that um have done like an actual teaching where they actually got in and got to teach class um so it's a really good a really good thing and like I said we do get that half um time extra half funding for at Le that they would so they were gone so did youti know I mean we had maybe a little bit in the welding ad classes but it wasn't the seniors that were going had already taken all of the the drop was because the students were interning I think the drop was just the interest in will a little we were offering more animal science a lot of really and so we kind of shifted a little bit that direction so I don't know that our our drop was in our electives because of the work stud it was more sh and you know if you have them in a program where not just anybody can enter and they have to plan you know they have to make a plan you know four years in advance and and not saying that they can't switch their rol they they could go into business that they'd rather as long as they have you know two classes um but it did it did make our CT classes a little bit Fuller because they needed those classes where they didn't see the benefit otherwise they didn't see that they needed they would do for them um we actually got to the point where a lot of them then were looking at college classes in addition to school too so maybe they didn't want to intern but they want to into college classes that we couldn't offer than in high school they take macroeconomics for some reason do you have to set up anything in advance with any of the businesses or anything like that or yeah what what I would like to is um just kind of take this year to kind of make some of those Partnerships you know because we don't have a lot of students right now that are eligible um based on this criteria so I would start making those relationships with the businesses so that if they you know we had somebody then I could say hey we got this kid the other thing where a lot of our internships came from was each of our CT Pathways have to have an advisory committee and so the people who served on the advisory committees would the students to internship or know somebody that you know would be interested in so our health pathway was very active um the director of the hospital is actually on our committee so she was very very open to having students come over and she worked with them and they didn't even have to be a CNA they could go work in the foods be acian so we intern work learning say Okay attached to the document is our building needs assessment each building um I just want to take a little bit for you guys to look through those and review those when we um approve our budget or have questions on our budget next month um we will make sure we we have looked at those building needs assessments so I just want to allow a little bit of time for you guys to look at those and then also if you had any questions um with our principles in attendance that we could try to answer those the best as we can I too the as of last last year mine mine was as of last week but it's a little different than that today mine are based upon May mine are also so if mine was May it would be 137 on the high school I'm just saying all right that's small to okay attach to that and again this is not an action item this is just a review item is our code 99 um that talks about our proposed budget this will be the actual document that will be published in the paper we wanted to a fresh look at that to see what that looked like before it was published um it will U we completed our budget review and T everything really good this is a code 99 document that be the newspaper and again you'll see on there that we um are going to publish being under the revenue neutral rate this year um we will publish the budget and revenue neutral Hearing in the the revenue neutal hearing will be at 6:00 on our next board meeting is September 9th and then the budget hearing will be after that at 610 on September 9th and then the board meeting will follow 6 we just wanted to make sure you guys have opportunity to look that over was published basically the biggest overw of that is our funds are going up so it's always good and on to item number3 transport okay we vised a little little bit about uh last board meeting so we sold three vehicles this past spring two of these Vans were sold on Triple W for a total of $2,350 and then we sold a wheelchair accessible van to a neighboring district for 12,500 the plan was to add a 2020 is used minivan to the fleet for our route to salinaa that's our sped route that we take every day four four different trips up there uh 2 in the morning and then 2 in the afternoon uh we can Pur with all the warranties that a new vehicle brings it also gets better gas mileage for less than what a used costs use manys especially the lower mileage mileage ones we would be looking at are still really expensive so on our document we have a few bids that were presented to our transportation director give you guys a chance to look over those we do have the central planes Fleet attached to this as well uh the vehicle that we're proposing would also be a vehicle that we would get depreciation over an 8year extent and I believe when we looked at that sign was 15% the first year 12% the second 10% on down to 8 years but it's only 8 years from when the vehicle year theic if we if we ended up buying a used vehicle that was in 2020 we're not going to get the years appreciate value if we bought a newer vehicle we would get the 8 years depreciated value on it over the lifetime of the depreciation running that so we have two bids there from two dealerships two different options talking to our transportation director the the rout they would like with one of the Chevy tracks which would be five people and then it also has a area in the back that it has a hatch where you can put things as well right now we're only transporting one kid back and forth to that Sal trip we transport and right now we're using one of our min back and forth right now and they actually started that today they started that route today so we do have in place to go ahead and go that route um to make sure that we're doing our due diligence transporting wise I feel like we need to sit down at some point and really look at the vehicles we have and the mileage that we have and uh get a game plan together going into this spring on what we have moving forward and what we we decide that we want to sell some other vehicles that we have in our amount of vehicles that we have but also look at getting some vehicles that are less Mile in our vehicles we have don't you know you guys would like us to get a game plan together and table this till next month we get a game plan on what this is going to look like what we're W to keep and what we're W to get rid of throughout the year um you know we can table this until next month and then have a more def gameward imperative it's not talking talking to our transportation directors about for the next month the only only the only item just you guys understand is we would probably have to go back and get the next month though we we have it plan in place to make it work that's you guys just so you know onuc and regardless of what you guys you know decide to do we can still get a plan together and bring that plan you know next month if you guys you know yeah four times a day we're going so if it's a vehicle we're want to look selling we're using minan talking to our transportation director we would recommend doing the tracks the gas model is really good on that profile vehicle than the Vans um a lot of times the wind that direction our have that's a that's a great question if if we have to transport a student that is in need then yes we will so that's why one of the vehicles we have right now one of the Vans is a whech accessible to use that that's one that they talked about um but we were really like I don't do that just because because we would have to have a whe chair accessible land you know other districts are usually really good about if you visit with sometimes know it's my understand we work with other districts something you can look at that way but it's always something makes nervous especially that yep sh the twoy tracks I think the other one had a little more features to it at I think the biggest one was it says it's a WPA driver confidence Char options sub o' super we [Music] okay resp uh till 7 nothing's working e e e okay we are back to open session I move to approve the substitute list as presented motion passes assis all those in favor say I anyos same sign motion I move to approve PJ sty res as Junior High Assistant basketball coach passes I move to approve Katie Ryan as high school assistant girls tennis coach for the 20242 sorry I move to approve Jennifer fer as concession stand sponsor and supervisor for the 2024 20 same sign motion passes I to mattle is Junior High boys assisted basketball coach for the 2024 2025 school year second by all those in favor say I any oppos same motion passes move to approve Pat Styles as High School cross country coach for the 2024 2025 school year I move to approve Darren marel as regular rver second by all those in favor say I sign passes board member reps anybody I had Zoom meeting on Friday for the first meeting for the legislative committee and was just kind of giv us itinerary and dates after on August 24th I will be going to and be discussing kind of our first changes to that I will be definitely kind ofing ibly some emails to you guys just going to get feedback thoughts I just so that I also have only yours I'll probably reach out to some other districts um then as soon as we're done with that they start different listening tours to the 10 different districts throughout the state and I don't know if you know because I didn't know the legislative committee how it's made up it's made representative from each of the 10 different districts um and then Al so board member from each of the 10 different districts and then also a board member from the five largest school districts in the state so there's 15 board members on the legislative committee and that way they can make sure they have representation from throughout the state and that is how I don't know if you guys watch dur the legislative session I do watch on K when they talk at the end of the day and say you know whats have been introduced and what's going on that day and everything I watch those and they won't give any testimony unless there's been discussion from the legislative committee on what our stance is so if there's not stance on the perent policy or on that year recommendations they won't give testimony so so this is UC [Music] which idies either he is now he is a member of he got nominated about it I will go to CH on August 24th and we spend the day in meetings coming up with the first draft and then right after that we go out on the legislative committee listening tours um and so we are and district 10 will be on August 28th that next Wednesday manatt and they're actually going to be in be nice but that's not technically our district on the 29th September 24 onbody inate on for anybody opion all board members and super adrc that's that's kind of that um one of the things that caught my ear and they just kind of mentioned it as an aside at the end of it was that at the end almost like okay well think about these things and it's like wait what but I was definitely the smallest school they were interested to see they do work with USA and's what's going on think I'll learn a lot great it's AE thing I didn't realize and then another thing to think about which superbody DOA so are we going to have an evaluation fill out prior to the meeting is that what um I feel like it's more of a communication for us to for the first isol that we use next year for first least admins my enrollment numbers I'm going to add one more to prek 3 so there's 22 and add one more to third so 27 so my total number right now is 229 and you can see the single classes first has 20 and fifth has 23 so I think our Max on that fifth grade is 24 August 9th met with the new teachers in our building Lake and hm special ad de Kimble sixth grade we had our back to school meetings today with Mr Murphy and Diane my staff will have CPR training tomorrow certified in classified then I'll have my faculty meeting on Wednesday we'll have our Title One meeting at 6:30 for parents then our meet and greet from 7: to8 where families come into the school and then Cindy Roots can also have the instrument display that night um from 6 o' to 8 for our fifth and sixth graders August 15th Thursday first half day for our K through 6 and then 16th we'll start our pre3 and prek 4S Labor Day already September 2 our fourth grade go on a day field trip to Great B on the fourth and um I think all the administrative the three of us plan to attend a Statewide curriculum leaders meeting they're usually in TOA you know so this one's in Hay so it's a little closer and also we plan to attend that on September 6 any questions all right thank you there is a calculation there online for Wilson for the year 2022 the count is 93 not 83 um if you look I'm not anticipating anymore this was our numbers we um there was one family that I had approved to come from elsewhere they had kindergarten nther and they own property in Wilson but they didn't have not enrolled I don't know if they're going to come but that would be only one more we have everybody else so 78 is our number as of right now um we attended today our back to school meeting with with Dian uh we did our CPR training today and I'll have my faculty meeting tomorrow um we plan to do a meet and greet on the on Wednesday from 6: to8 our families will come our first half day of school will be on the 15th then on the 16th um prek 3 and four first Labor Day is off on the 2nd of September as um jam will be attending the curriculum meeting in Hay then on the 17 we have planned to do a dinner in the movie night Cent information night and tan is coming to talk with our families about the importance of attendance to kind of address some of our attendance issues and then I also have OC coming to talk with parents of those students with special needs um there's something called a 90d waiver and um that waiver is actually School a transition from school to Career or school to secondary or u university or college whichever dire that they're going that ID waiver has currently right now a 13 and a half year wait list and so we need to get if we have if there are students in our communities that need would need those Services down the road then we need to get them on that weight list and so they're going to come and then they're also going to talk with parents about the services because Ellsworth County is one of the services districts that Serv uh counties sorry any questions all right our enrollment went well um we were displaced a little bit but everybody found us that was looking for us in the um classroom next door so um I'm sorry I don't have numbers from before I couldn't find I just got plugged in this week so I didn't have numbers from before for enrollment but we are um these numbers have changed a little bit even since Friday uh we did have uh three students enroll on Friday and we had another student two students enroll today so we are up just a little bit more um we have three um foreign exchange students this year so we have two that are sophomores and one is a senior um and they are from Spain and from Italy so that was that would be added into this just got so um the I put in there our eighth grade single classroom it's actually now up to 22 as of today so um keep plugging away 22th graders in there interestingly I was telling some of you earlier um our all of our new middle school students are all boys so um we kicked off ear service the ladies mentioned um I don't really have much of a Kissa update because we haven't had anybody in the building besides just ourselves but um that curriculum leaders meeting that uh Jamie mentioned um usually has a lot of information regarding Kissa so if we can all get there and get that information I feel like we'll be off to a good start with Kissa um and we can move into our meeting with Amber and November knowing a little bit more about what we're what we're looking at this year our report we had our coaches meeting today and all of our coaches were in attendance um we talked about lots of good things for the upcoming year I'm excited about the crew that we have they're really excited about working with the students um we will just so you guys are aware we will have a few students that will have limited eligibility as far as Sports go through Casa this year um their moves are either they're Ming districts um and they don't meet the um am I TR say like a sanctioned move um they're not their family isn't moving um and so they will have limited eligibility for sports so in high school it's for a full calendar year that they're El they're limited eligibility and that just means they can't play Varsity level have to play gdd um at the middle school level it's um 18 weeks so it's one semester so we do have two students that will have limited eligibility um and that's not anything that we can control that's what say going to do we're going to do um our fall Sports practices begin August 19th and then we will have a parent meeting night on August 20th for the students and parents to come up and get information from Sports to meet their coaches and such um our Council report we will be looking at that a newal curriculum we actually um are going to be meeting administrators and counselors to sit down and look at what needs be on that atrisk curriculum that way we can F the through at risk because that is the definition of that so we're going to try to use at risk funds for that curriculum the curriculum that was purchased previously had been taken off that atrisk list so we're trying to find something that meets the needs um the high school middle school is going to be using a program called e pass um where the students are able to sign in and out of their classroom um and that way we can you would be shocked at how much time students are spending outside the classroom it is a lot um so we'll be using that because and that um can be funded on the atrisk list because it is a check-in checkout system um our building report we thankfully for the booster club we have new paint on the doors and that is looking really good um we've had lots of compliments on that um we did have some roof issues in the gym and roof was still leaking I think we think we have that pretty well um taken care of I was really nervous but when they refinish the floors and we were going to still have leaks you know it's going to be a problem we did have a leak right before um they refinish the floors and he did a a moisture test pretty high moisture but he he went ahead and went with it and it looks fine it all it all settled fine but um I feel like the just had some issues the air conditioning I think when they are messing up there kind of CA you know some extra we have it all under control right now um I checked all weekend with the rain there wer any weeks this weekend so um they're still working on the air conditioners those will be set in September and we will have all of the students um the day that they're working they will not be anywhere in that area um with the cranes and things that they're using to put the um those pieces Up on the Roof that the students will not be in that area um and our Corp project a little bit long we're on track now and if you go in there you looks really nice you guys have any questions concerns M mury say your number is 151 I'm sorry yeah um I think 151 yes I think that's correct okay so our superintendence report um I unless you guys have questions I won up on what they said uh daycare wise we're still waiting on the patteron Grant in Holly Rood we're still waiting on some information from the architect to decide if the firewalls are 1 hour rated firewalls between each room uh that's kind of been a chore to reach out to somebody that'll give us some some feedback on what those are going to look like wall wise so those walls that separate the buildings have to be 1 hour firewalls to separate the the rooms from other rooms um there they can be rated as a 1our firewall I I'm not an architect but I think the way they're built will constitute as a 1our firewall but um so we turned that in the company that's working on our air conditioners kind of put me on to an architect in Hutchinson that we kind right now she might have to come out and look at those walls make sure that they meet the requirements our hope is can look at the specs we have for those walls and us fir that's our that's where we're at with those right now um like I said flooring in the high school is going well bathrooms at Wilson we have those under control we've got some of the the uh valves replaced and some of the toilets so that's all going well and then also in the sinks as well so that's on the right track we have the walkin cooler at the elementary school in h Rood is all up to date and rolling all gym floors and all three buildings really really nice they look really good the company came did a good job the gentleman that was here doing those floors said next year I think it's 12 years since they've been sanded down um and he recommends those being done every 10 years so that's something we roll in the next year Bud wise we are working on the quote for the the doors at Wilson we do have a quote but on official quote we just have a roundabout number we're working on to get those locks on the outside of the building Wilson and then painting the exterior doors about that District service went well today uh lunch ladies did a great job with breakfast this uh cafeteria was completely packed with everybody so it was good to see everybody and welcome everybody back I did want to give you guys a report with Russell I know we had a committee meet with them um just to give you guys some feedback on that they're looking at uh different ways of floating a bond to open a new k26 building the only way they believe it'll pass is to add a County sales tax on there and if the bond and sales tax were to pass we could see some of those funds flow into our district since some of our district come from some of Russell County they're unclear how these funds would be divided it could be per pupil it could be a flat rate as well um and that decision would be up to the county commissioner so they're also the russle group was entertaining the thought of a town hall meeting at some point in endurance and they'll reach out back to us if they're kind of thinking that direction and it would just be an informative meeting in nature that would allow the to ask questions so their next step was they were map meeting with their County Commissioners last Monday um me and Mr Perez will keep contact that way I can give you guys information whenever they kind of make a decision on which way they're going to go the KB conference is coming up uh you guys have a little document in front of you that talks about those dates so if you're interested in going to thate let us let us know and we'll get you guys fixed up with the room and everything at the district office and then today we got some good news we had we were approved for the srsa rural School Grant um that Diane worked on last year so that used to be the reap Grant and that's about $32,000 that we're going to receive usually we use that my understanding we usually use that for technology in the spring so that will kind of help hopefully offset some cost that we had for the capital Outlet projects we kind this this July so um questions howal add additionally you're talking about the fling here yeah um so the tear out part is not going to be included in their bid that they originally did um whenever we had the mitigation procedures that was a little over I think $112,000 to tear all that out so that'll be an added cost there will be a small added cost with the hard surface good that they're putting on the outside of the office but Millers was kind enough they donated that hard surface good to us so we were really happy about that so we'll just have the installation charge of that which don't know exactly what that installation charge will look like because they didn't get a chance to get in there till today to start on um if they were going to have to do any filling the floor and that that that was that was in the quote but it was an additional it was a different company that had to come in to do that so when we talked about that number um that number does include that a quality test as well in in there with it even though basically the company that we went through in C Nebraska is a company that paid them to do it then we they did a really really good job so it's good to know we're working on that folder back at the district office to get all that stuff up to dat do you want an exact number of what that cost you give me one second [Music] this time of year flowers I think already always cancel those Hotel sold out neighboring Hotel sold out so I think she's ring resence about um I'm going to say to by the end of October to register for the confence I was worried that this wasant season but it's not I that people yeah so I would say the end of October B check with NI to make sure to read the print on those registrations you guys probably got emails throughout reminding me of the conference and it might be on there early bir blah blah blah so we'll check on that I'll let you I also think might be a when you have multiple from the district you're right I'll have you did you ever I that was the first I of heard of it so I have to follow Kenny figure what talking because as far as I know they have not denied anys or anything we saw it it was posted somewhere yeah so I'll I'll follow up with that's what he read and well we we read it too yeah oh you were G you weren't here yet when he had the public for he had the newspaper and it yeah yeah I'll maybe I get some EXA talking about maybe I have not heard anything he didn't really say field Tri he said tour and I'm not sure if he me the same thing or what yeah I'm not Kenny Kenny Ben was the one in the article simpsona super I pass

no I apologize there's a couple things that we didn't include so e e oh I see see e e and good evening everyone I'd like to call this meeting to order and thank you all for joining us this evening if you are able please stand and join me in the Pledge of Allegiance IED to the flag of the United States of America and to the for it stands Nation indivisible andice for all are we okay just threw a chair at it c s there never went over worried all right after that excitement uh if we could get a motion to adopt tonight's agenda I'll make a motion to adopt tonight's agenda in a second please I'll second thank you all in favor all next is call the public he cards okay we will move on to our information and discussion items first is going to be an academics report and update by Miss Julie oh I didn't realize that very very first good I stand here okay we'll go ahead and start the presentation tonight I'm reporting on student academic goals and how um Administration schools are going to support those those goals okay before I do that though I'm skip I want to do this first okay you have this the data and I gave you an updated it should have been on your table yeah so take a minute and look at that um the first page is the ELA um ASA Arizona State Testing results um and the math um I want to take a minute and I want to recognize um you'll see Del real did um quite well this year um third graders did did well and it continue through fourth and fifth so I Ed do you want to tell us what you did different this past year um number one I have a fantastic staff who like my 30 years in education this is the best group of people I've ever worked with um but we did a variety of things um number one Friday school um um which we're going to bring back for second semester leading up to the State Testing again uh number two obviously thanks to this board we have um one-on-one computers Chromebooks whatever we want to call them in the classroom so kids are more Adept at at what they're doing for State Testing um number three um we have a fantastic El program um and and a lot of that is new to the to the English language and to the country and to the community and um we really geared those kids up for both aella and for aasa um and there's a lot of research I don't have any that validates it specifically to our campus but there's a lot of research that says the reincorporation or the incorporation of PE on campuses um like raises test scores and alertness and and lessons discipline issues and we've seen all those things on our campus um and that's fantastic um we also have um actually a a pretty strong Fidelity to the curriculum that we have mcra Hill which um has most of its assessments written in the same format as as the state test which is getting them used to that so they don't get that sticker shock when they get to the test they like I've never seen this before um so we we don't have that and then one of the biggest things that we do and I cannot take credit for it it was something that was there before I got there um but we've continued to do with some zealousness much to the Chagrin of kids is is that at the end of every quarter we have a full day writing day where they go through the process of reading and outlining and handwriting it and then typing it out um again so when they get to the state exam that's not a surprise for them and they know what they're doing and they know what they're looking at um so okay thank you I appreciate that Ed um I also want to recognize third grade um I think we need to take a minute and recognize territorial because territorial obviously sent us a group of students that were ready for third grade academics and they don't take test scores but I do still think that um territorial needs to be recognized for preparing our students for third grade as you can see we have some work to do and we're going to go over how we're going to um approach that in my slideshow okay um I do want to recognize eel because like Ed said um eel plays a huge part in our scor so we'll recognize El in a moment um the science data the state does not give us data to compare like they do for the asasa so there's no comparison on how other schools districts or the states are doing but just take a minute and look um you can see that we did improve um it was we went just the proficient sorry I'm fighting fighting old age um the proficient column you can see um last year um fourth grade was 22 this year they're 30.2 um 8th grade 17 this year um they're 18.5 which table are we looking at the science sence second second and then in 23 biology students two and they went I I mean 11 and and they went up to 13.8 so we are improving there with new standards materials and material that's right we have the new materials they started the new materials last year the curriculum you a quick question uh still looking like we had that really hit with Co between the 19 figures and current figures thank you are we back to where we it doesn't look like it quite yet but are we back to where we were preo no we're not well you have to realize too Cindy and I went over this data today and um you have to realize that we are using new standards they've changed the standards since 2019 course and um and but that's one reason I left 2019 on there I don't want to hang on to covid being the problem you know we need to let that move on but um you can see the difference in that data now these are kids that were not young you know like our kindergarten first second third graders what we kept hearing we're really badly hit because of Co why did we see such a terrible hit even in the higher grade levels well I'm going to tell you I believe that ninth graders last year were my covid group that did not finish fifth grade and am I thinking that clearly and did not begin sixth grade so they are that's what I you're up to that I'm referring to their sophomore's issue so the The Freshman group last year were were Heritage Middle School's Co Group C the change in standards was a really really big part of it too um when we rolled to the next when Arizona rooll to the Next Generation science standards um in the past you had science Concepts introduced taught and assessed like this is what you need to learn like in really learn in this grade level Next Generation science standards are set up to spiral so they're introduced taught taught taught taught taught assessed and so because of that process they'll sometimes students are being assessed on a standard before they've been adequately and thoroughly instructed on the standard Lev those have the spiral exactly so the and that's where we really see it in science because they're taking a lot of times they're taking a test that has Concepts and the above what they've been T and that's the State of Arizona thank you it's um it's the national Next Generation science standards Arizona just did not adapt the assessment to effectively like it should be more a little bit predictive like okay the kids have had the material introduced this is you know it should be like at that level but it's not it's as if it was down here and that's the assessment piece in Arizona but you'll remember many many years ago when Joe kellerer was on our board she was part of the ngss um standards process um that's how long that was in the works so it's a little bit of the kids and a little bit more of a testing process that they're going through so we and the new standards yeah yeah so we shouldn't take each one of these numbers so so closely to the heart is what you're saying yes look more the trends right and last year was their first year with the new stand with the new curriculum that met the national so okay thank um now on the ACT Aspire I'm gonna tell you um I was really Blown Away by these um and from what I understand nationally a lot of schools have stopped using districts have stopped using acts fire as an assessment and Arizona is one state that has not for nth grade now um and these scores are right off of um the state's um assess assessment report and some of them as Justine pointed out one adds up to 99 one adds up to one so I have no reason for that but you may notice that um I'm not gonna tell you which ones we'll see so um but ACT Aspire will continue Arizona is going to continue um from what I understand from Cindy act isn't even supporting ACT Aspire any longer so I think there's who needs to find a new assessment but that's my opinion and they haven't asked me the national norming group does not include everybody no it only includes kids who they think will be College Bound so the national sample is decreasing and it's incre it's becoming more heavily weighted with the academically Elite so the national so the National scores are reflective of academically Elite Performance compared to Arizona which mandates have for everybody so this is the everybody versus the so I mean just look at science or you know look at compared to last year the difference in the numbers you can you can tell that they're going it's going down nationally um I want to shout out though to ninth grade for English we did quite well comp compared to Arizona and really um very very comparable in the reading not far I mean really our scores aren't far up math we need it looks like we need to do some work there well Julie I can remember from years back we were way below the state Aver I this I you don't hear me saying anything because it we look good now compared to the state yeah which is what we really are contemporar right but it's going to get really we shouldn't even have the national coln on there because it really isn't a fair comparison if every school in the nation isn't taking it and then our act you know the goal is to be higher than and it you know looks like we dropped a a whole point in um reading and um but there the data is really not far off from last year's any questions about that well um I'd like to move on then so just put that the back of your packet right John keep going okay so we're gonna go ahead because our e did so well um this past year on the aella testing um I want to recognize our elll um unfortunately Linda from Tech could not join us tonight but we I don't see Rosen Maria come on up Rosen Maria is our coordinator and our high school teacher um we've got Kira moty who is come on up is our e and I don't see ar oh I'm sorry I'm sorry to hear that so come on up we have two out of our four teachers right there so I'm going to present you with a sticker from our Education Foundation um and for being brand ambassadors for preparing our students for future and doing such a wonderful job and so I'll give these to the principles and I asked Rosa Maria if she would say a word or two about um how she thought they they did wonderful last year what was the program and how' you do it and then are your goals for this year fantastic than you thank you so much for talk um we know it takes a village and Kira is is one of one of the village so um three of our four El teachers have returned this year and we know that that teach the teachers the stuff is great but the teachers are what make the impact so our numbers are going up they're not perfect but they're going up and they're going they're trending in the direction that we want so that's fantastic um also correction um HMS you can add one to that we have two students um I just got um data for the alt Alpha which is for our severe special needs who also have a language need and so one of our um uh special needs children who qualified for that did in fact and he is now a ninth grader I just told him on Thursday and he was so excited that he has indeed passed his aella so and he did spend his his he joined us at Rio at the end of fifth grade he went through Heritage and now he is a freshman at the high school so really excited for that so um some of the things um of course it's the the teachers we now have an El teacher on each campus certified teacher on each campus which makes a big difference um Tech has a fulltime um Heritage has a full-time Del Rio has a fulltime and I do the the high school I am not in that role full-time um but I think that more than anything else is what's made the difference um and helped our numbers go in the direction that they're going that consistency right um what was the other you asked me to talk about I think you'd be great is there anything else you want to add that we're including this year so goals for this year of course to continue in that direction the things that have made the most impact is as well as in addition to to having consistent staff is um using our um funds to pay for Friday school so we call it a zala boot camp right and so that has made a difference um the last year we brought on board Heritage and um also High School this is our last year was our second year also um It's A Hard Sell but we got some high schoolers to attend um and so the numbers are trending up and and um our goals this year of course is to keep seeing those numbers go up um the program continues to grow by Leaps and Bounds districtwide numbers are down but my program is not so uh yeah those are the goals for this year thank you again thank you so much can I just add that there was funding for a Pera so I had a Pera last year and I have her back this year she's amazing and has made such a difference in being able to have small groups and work with the kids in that way so now we need one for Tech yes we do we do need for tech for there's your shout out okay let's go ahead and we're going to um any questions about our e and our reclassification scores okay let's move on so we're going to start with territorial put mine in front of me um so territorial is focusing on believing in each child's potential as a lifelong learner teaching the whole child encouraging Excellence um this year they're focusing on academics academic rigor and attendance so the goal with academics for all four campuses is to use that curriculum board approved um curriculum for with rigor and Fidelity so that's really our goal this year is that we really push that word Fidelity and make sure that we're using only board approved curriculum and supplements okay and then that the rigor um providing PD to the teachers professional development um the summer um we provided professional development for her Heritage science and math and we also provided some um training for our high school and middle school Ela and we've got reading um PD coming August 23rd for both elementary schools and then attendance every school has taken this goal on to improve their attendance and so they will you'll see on every slide with incentives on how to improve that with these little guys it's hard at territorial um because they're really relying on parents to get them there Julie just one question on attendance and I do I think was going to come up later but I incredibly impressed by Dr Moody's procedure that he explained to us on ensuring attendance um is that now being concept being done in all four schools and I for what did you say you're doing for attendance calling parents and meeting with them I mean we we and and I would say yes it's it's being done across the board um and and it was a collaborative effort that we all came up with last year as well um but it's calling parents it's sending out letters you know period five eight 10 days type of thing and then if obviously circumstances don't necessarily um warrant a degree of consideration we're sending out truy letters and and um sending out truy referrals which is really not to punish families or parents rather to get them resources from the from the community and the courts um and then obviously we're we're um trying to promote an environment on campus that is making kids want to come to school um and celebrating them being at school um including and shout out to Lori Marley who provides us with a lot of the prizes but um prizes for kids being you know having perfect attendance and and being there and drawings for that as well you know the letters are something we've always done with all of our systems our school student systems um but I think the biggest impact in my opinion would be those parent phone calls by the teacher hey I noticed Joey's gone and um is there anything I can do to help you and also when the child is there for the teacher to take that time to recognize them for the administrators take the time to recognize that they're there glad they made it they really are a big part of our Cass and making them feel welcome I just you know we had a terrible presentation last spring about sism and uh Dr Moody has such a thorough process for for doing it you just gave me I was trying to find out when we're get up get an update on that but since you had the line in here I thought I'd use this opportunity to ask and like you'll see attendance on every slide so every school is really Mak that a goal this year to focus on that and you know and if I can just interject as well really quick um and I would point out that every school had a drop in overall egregious attendance issues as well like all of our attendance got better and our Juvenile Detention Center um they hired someone was it three years ago just four to help schools with attendance and so those um referrals are really important especially for the older kids and um so that really encourages parent to get them there you know because that's s so correlated with so many other things including academics obviously I hope that we' got two or three updates during the year about how attendance is doing this year in each of the schools because I would just will we see that is it going to be monthly or quarterly Cindy quarterly quarterly super thank you yeah all right we'll move on I've got a question yeah so I'm wondering if there's any value in having any measurable outcomes for these goals so that we know that we are achieving these goals there's definitely value in um seeing that and I believe we will have attendance reports to compare to each other um and well particularly the academics and academic there are some measurable uh outcomes that we can extract from the attendance with Fidelity what does that mean how do we measure that if the staff is uh well and that's a good point one thing that we'll do and it wouldn't be measure measurement really it would be more frequent visits in the classrooms and we would be able to see that they're using their curriculum assessments this year so on the platforms they have assessments they'll do their should be finishing this week or next week their beginning of the year assessments from that curriculum so that those assessments are going to be correlated to the curriculum the evaluation evaluation instrument too that we'll use that because that's part to hold the teachers accountable for these teachers are being held accountable for these and that is part of the um teacher evaluation till one domain is instruction okay good questions let's move on to Del um Del Rio and del Reel Dr Moody chose his goal one goal for academic success um he did um include some monitoring on here how he's going to be able to measure that so he'll be comparing the assessments again and you know let's remember this year we're also really pushing on celebration um to make sure the schools are celebrating successes that their students are having academically with attendance as well as well as their staff recognizing their staff um that is something we're also pushing that's part of the brand is celebrating we need to make sure we celebrate as well um then on go two um there it is again promoting and utilizing board approv curriculum looking at that data analyzing it they have different assessments they're using at Del Rio questions about that let's move on to Heritage so Heritage she has three goals one of the biggest things I think that Caitlyn's doing this year is she the enhancement you know um this past summer every um almost every grade level worked on their scope and sequence and their pacing guide everybody but music but music and um that's really districtwide all schools worked that was the summer we put out a lot of money this year paying teachers to come in and create their scope in sequence and their pacing guide and that is one thing that teach um principls will be using to when they visit their classrooms Mike they'll have that in front of them they should see what week it is and where they should be if they're not on target with their pacing um that's a question they need to have with their teachers you know how can I help you you're either ahead do you need to slow down does your data say you're going to f what is it but we did spend there was a lot of Summer work in June teachers worked really hard creating those scop and sequences and pacing gues so um he had this go I'm in Heritage she excuse me um fostering a cult of high expectations I know um Caitlyn is bringing in and excited to work beside Marzano's um incorporation this year so she's going to be doing a book study on one of Marzano's books and also with her staff and then she will um be bringing in trainers to work with her staff during pey days all righty and she has for professional development that would be Marzano any questions on that let's go to the high school so yes I do have a question okay you're fine is any of this um going to be related to or correlated with uh end of the year testing yes and how is that articulated here I may be missing it so for the um the use of the curriculum right so they Tak a beginning of your test this week then there's the midyear test and that then the end of year test so it says um assesses their application of the curriculum through the classroom observations with performance data we get together on Wednesdays at least once or twice a month depending on what month I've worked it out where we um essentially crunch the data look at the data see how we are doing and then collaborate because we all get together and make adjustments um and as Julie said earlier the assessments this year were using the curriculum on their platforms on their platform so instead of using Galileo like we did before they're using the curriculum that they're teaching to so I I mean I noticed that that that is my question is true of all of the schools so um any I mean I'm interested performance any of the the princi about this so Mike I'll tell you one of the things that we you might remember we had talked about at our May 29th dat was getting away from bogus growth by 5% goals that are meaningless because the data we gets different kids different cohorts different you know it's like last year's third grade compared to this year's third grade last year's third grade compared to this year's fourth grade third of the kids are different um and one of the things that you guys had talked about at that May 29th day was really getting away from those bogus goals that are kind of meaningless fluff it puts a number before the board but it doesn't have anything behind it s good goals yeah and so I think what you just heard from Caitlyn is the thing that you can't it's that they're working as a grade level and with individual kids based on that beginning of the year assessments that everybody's doing last week um we had some people who are already done with their assessments um more than half done last week with their beginning of the year because now as they meet week weekly monthly quarterly and review those goals those are way more authentic goals than what you would have seen in the past which was just a lot of sound good but not really all that valuable for guiding instruction one of the things that I like that um the high school middle school especially have focused on over the summer was building all those scope and sequence on the platform form they've divided up um and Billy Brian and Justine divided up their staff Marty and Caitlyn divided up their staff and they're trolling their Google classrooms every week what are they supposed to be teaching are there lessons there if I walk in this door that better be what I'm seeing and that's a huge change yeah so there everyone's all the teachers currently are working on getting this this pre- tests um completed and then at the end of the year it would be a post test yes they're like also throughout the year and throughout so are they being tested now on the same skills that they will be tested at the end of the year so that we yes they are so well Brandy why don't you to go ahead because yours is pretty robust so we use two different platforms we have the Amir testing platform which is does our reading and it's our beginning of the year but we also um it does all of the ELA it also has in their progress monitoring and the kids are working on it every day so yes it's the same platform but it does up the Annie each time so it's at the end of the year goals so that's our Ela that we do every day we do monthly um data meetings where we look at those as a whole grade level and then we target specific kiddos that we're looking at and trying to help and then for our math we're constantly going in and doing our assessments but we have to spiral back back just because you do an assessment and they have those inter teaching those things we have to continually spiral to make sure we're keeping it going and building on those so how does that impact tutoring that's what guides are tutoring so um our Title One stuff does all the tutoring as well as we'll pick up Friday School in the spring we're just not quite ready for Friday school yet so we wait till the spring but it just supports everything but it's all based off the data where the kids are at and then we invite the kids to it's not into it's not just extra time with the kids at school we invite them all to yeah sure so a reasonable hypothesis would be at the end of the year there will be uh uh evidence of student growth absolutely so and all schools yeah so how do we know if we're succeeding and what are we exceeding at if there's some growth how how are we going to measure that 1% growth or is that satisfactory so I mean there raising hand I know I've seen that question so I mean it's I feel like at least I do need some guidance on the discussions at least about around well we are being successful because of this evidence so you're looking for what is the percent of growth we're expecting or hope well that's that's one way of that's one way of look looking at it right that's one way of measuring it I don't know if that that's what's on your mind or not but so I'm just curious quick before Justine jumps in are the Amir scores that I'm talking about they put us at a grade level Benchmark goal and that's where we it used to be dibles is what it was called for now it's air and it shows us a benchmark and our goal for us is that we have 85% of our students Benchmark and that's all students boom yeah so that's articulated in this oh what you just stated it isn't because this here is Mike is how they're going to support I got that this is the processing but we want outcomes yes so our teachers have individual outcomes and they all in our evaluation have teacher professional plans and every one of their teacher professional plans is where we target that specific data this is how we're going to get there but then all the teachers have those individual goals rather than a whole school goal which becomes like collectively we're all gonna lose 100 pounds in the next month that's that's that's smart I think [Laughter] so so so so do what is uh is each teacher have sort of then their their their own um numerical goal thereafter and it may differ from teacher to teacher schoel schoolwide we want 85% of our students but then each teacher I can hone in on each teacher and as well as a teacher they can look at their data and know if they're growing as a teacher or that's what our database for if somebody's not then we can share what why aren't we growing and it's a top to point for all of us and how we can get everybody moving in that direction that's the power of the grade level meetings and the content meetings is they can compare data and you may be very successful and I'm not now Mike can you show me what you're doing or even can you're really good at teaching this point we may switch classrooms you go in and teach my class and I'll take yours I mean that's the purpose of those meetings is to talk that data Jess do you want to add anything actually Brandy hit it on the teacher evaluation tool and at each school and we talked about this at one of our DT meetings is setting The Benchmark level with 85% of the total kids reaching that decided per campus this is our Target so every teacher their goal is to have 80 85% of their kids reach 80% or higher because at that point we' feel confident that we can move on we don't have those numbers yet uh especially at the high school we we we pretty much have all brand new benchmarking tests but that's something we're going to be working towards uh all three through all three tests and some schools have done their benchmark to start the year off and some are working on it because we have glitches in the new curriculum getting the platforms up and going but Eric's working on that I'm 247 he's over it but he is really working hard so teachers can to get that testing done this week beginning next okay I have them the dumb question the morning I I thought Galileo did the same thing as we're doing now with the m bench marks through the year it did what's what's different they were bought out they're not an Arizona company anymore so they don't exist anymore they do they do exist imagine learning and they are fraud and riddled with errors and not aligned tightly enough to Arizona standards anymore to make it a valuable expenditure and by using the platforms with our curriculum um we can also look and see if that Fidelity is there as well because it's measuring from their curriculum and standards well I thought Galileo was based on the same thing the old Galileo but okay that answer the question super disappointing yeah I mean I love G all they used to when I go in they they show me the print outs and follow a kid and they were very predictive for the state test exactly yeah true well I'm sorry to hear that answer but thank thank you all right let's go ahead and move on to the high school and again data analysis protocol teachers are going to be you know looking at their data um three times a year following Benchmark testing um unwrapping the standards I believe all your teachers did that this summer right unwrap are they still working on the unwrapping the standards they just their scoping this year so um the unwrapping the standards it's going to take some time but they hope to have it finished by end of the year and then their student and staff [Music] recognition questions so you're probably wondering where do I come into all of this so I made my own little slide she did and she goes I hope it was okay well and my little Mas I should just put my picture up there and move that covered it okay mine does yours your mine's okay I think yours is okay too okay so um campus visits I'm going to be visiting with Administration quarterly as well as my instructional coaches I will also be um doing classroom walkthroughs by bi-weekly with instructional coaches and we'll be looking to see my purpose um is to make sure the teachers have everything they need to use that curriculum with Fidelity and if they need training materials what is it that you need so if we see someone you know not using the curriculum with that with that Fidelity I can talk with administrators and find out hey what do I need to do to help them be successful so those classroom visits are going to be really important and then um attend data meetings I will be attending data meetings and just really listening to um instructional Co Coes administrators I'm going over that data with teachers and finding out what they're going to be doing how they're going to attack it and um if we need to make changes then make changes I mentioned earlier that I did a curriculum um training I will I'm scheduling all that um curriculum training so that's one way I'll see in in the classroom visits if they need more training with that curriculum then I'm in contact with those companies to arrange that curriculum and make sure that happens okay um teach evaluation tool I will be working with the administrators this year and I believe I'll be evaluating one teacher on every campus alongside of um the administrator and we'll be working on looking for the holes in it what needs to be improved and um it also helped develop the inner um rating reliability of the tool I supervise um instruction coaches this year we meet monthly um every instructional coach has a different focus on what they want need each campus needs something different so each coach is going to have a different Focus they'll be providing a PD a mini PD monthly for their staff they will also be having their um monthly bi-weekly I believe it is a meeting with their new teachers to see what they need to prepare them for you know do we need to get ready for our parent teacher conferences do we need to make sure they know how to get grades and grade books do we um need to oh what is some the other focuses um do we need to look at data and look at differentiating or maybe modification accommodation the differences of those there's things new teachers need that our veteran teachers are already doing um but they'll also be doing staff host staff PDS I'll be working with them on that and attending those what else um I talked about fidelli working with the administration I'll continue to work with teachers that I worked with last year I have eight of them still in the district and so and that goes along with creating that three five year um new teacher induction plan we need to start retaining teachers and we do that by offering making sure they're supported and that's how I can um work along with the instructional coaches and administration and making sure those teachers are supported make sure they have everything that they need um I am researching in working um I actually have a district up north that has offered to um help me out but with the three fiveyear new teacher induction plan where we stay stay with those teachers year up to year three year five and so I hope to have that created I will tell you we did something a little different this year with our new teacher Academy we focused on classroom management that is what I noticed last year going into classrooms that our new teachers are really um lacking that classroom management piece and that makes a huge difference when you're trying to teach um your students so the first year teachers who just new to us they're new to us so good question and so well this year teachers were falling out of the sky and we hired all certified teachers and a lot of veterans somewh 23 years so you know what I added up I told them in our training I added up all of our years of um experience we had 158 years total in that class in that room that's how experienced our teachers are they year that be hired so I'm G to clap for the administrators for doing such a great job um hiring this year but you know and I was worried about putting Harry Wong classroom management in front of him because they were so experienced but I want to read we took a survey at the end I want to read some overall I felt like it provided me with a foundation going into the first days of school management will help me Be an Effective Teacher without a plan I won't be able to do my job um this was amazing information I wished I had access to this years ago um it helps teachers be proactive and anticipate issues you might not otherwise think of it definitely will help me be a better prepared teacher I veloped a stronger sense of importance to the first couple of days of school and I will be creating a procedure plan binder for the first time so we received very positive feedback by providing Harry Wong's the classroom management um and for many of them what's their first exposure to it yes it was you're kidding no no no and I'm G to tell you everyone just was so thankful for us providing that so we went through that course this is um six six chapters in it and we went through every chapter and finished it so it was great feedback was wonderful and they really enjoyed it so we'll continue to do that I think I think it was successful and I think we should continue um one thing I really want to do this year is I want to host content and grade level meetings for vertical alignment I think it is so important for second grade teachers to get with third grade teachers f grade teachers get with sixth grade teachers we need to have that vertical alignment outside of the schools units itself and get to the other campuses eighth graders meeting with ninth grade teachers for one I think they need to know each other personally and know who you know that Heidi teaches ninth grade and what she does I think that um they need to have be able to also discuss their curriculum and discuss their expectation I need to know as a fifth grade teacher what a sixth grade teacher expects when the student walks through their door so that is one thing that I will be doing I hope to do that quarterly um and then I will work with um the coaches this year we as you remember in the teacher evaluation tool we added a teacher selfie Val on a video so I'll be helping um teachers getting used to videotaping themselves and how to get that done without it being a disruption to their classroom room so um I'm really excited about that right now I'm taking a course on um videotaping teachers and I am I love it so um so I'm really excited about that the right person for the job good job um and I'm GNA be sharing what I learned there with my coaches we'll be watching a video next week so um what else do we have work with coaches of PD I mentioned that one thing that we want to do is um creating and we I guess they we did this years ago it's out there somewhere but it definitely needs to be um updated with all of the new curriculum in the district but creating a transparency transparency regarding grade level academic outcomes so it's a we want to have it on our website what can I expect with for my child in second grade and put that on each school's website so parent can see that and know exactly what their child's going to learn and what should I expect for that outcome so I'll be working on that as well and as you see it says to be continued so I'm I will continue to have things put you know given to me um to work on any questions no okay I happy to see that you created a slide for yourself and that you're not justified well you know I was doing this I tell you Mike I was doing this presentation and I thought well how am I going to help them Reach their goals and this is how I'm going to do that Mike I just want your picture ofle I will I'll work on thatle I mean say you're doing teacher video and you could do yourself and you know that's what it says in this class that we all need to videotape ourselves and from Administration down in situations so we can grow so expect that principal's coming anyway um okay let's go to the next slide get off this so at CB USD we will work together as one Pride to provide rigorous academics increase attendance rates celebrate student and staff accomplishments and a culture of excellence and safety every day I thank you and you know what did you come up yeah I did [Laughter] yeah I just like working together as one Pride so my husband really likes that tagline too yeah so all right anything else you have for me thank Youk you very much good job keep it up next item is item 6 our super yeah right was like that's a hard app to follow right there Julie I could be the time so the slides that will Loop throughout the superintendent report are just various pictures from the all staff orientation day so while you're watching those are looking up um in your packet are lots of things yeah there see there there they are right there so in your packet are the different goals from the schools and departments and I just want to hit a couple of things with you um and you can I'll I'll hit through them and you can just listen along if you want one of the things that cbhs is is celebrating this month is that they worked hard to Define their core values as a staff when they came back to school they did activities much like we did on May 29th to really come up with their core values something that HMS did um they are celebrating the fact that they have student assembly that they're going to have student assemblies to celebrate academics Athletics and positive behavior so they're reinstituting some of those things that we've that we saw years ago at HMS one of the fun things is um the career Corner that Brian's been working on for Territorial and they have a career corner for the library um that will be going in at Tech so as early as preschool you can start learning about careers one of the earliest ways that we do career exploration at territorial is dress up and roleplay so it's kind of a a fun way to start thinking about it um for transportation what one of the things I want to talk about is that they're working on adjusting um we're we were're down a driver the first week and we have some drivers in training drivers will be finishing up training this week we should be fully staffed in transpo by next Monday and then we have a driver going out for surgeries so you know it's like that over and over again but Selena's working this week now that they know how many kids get on at each stop they can say okay we need to stop here we don't need to stop there and figure out if they need to rearrange some of the routes um send just a quick yes on transportation and it's just because what what I saw the other day we have a crew in the in the both uh Bus Barn they can do basic servicing on the buses cor we have okay because I was one of the was being haed on a flatbed in the town the other day that I that I saw on the highway so I I figured that it must be a pretty serious problem because I thought we had our own in-house mechanics we do we have two we have mechanics and a mechanics helper position and so anything that's significant though leaves the district the okay I just want to make sure because I thought we had an internal that everything does not have to be set out correct yep absolutely so for um the business office the thing that they probably want you to know for monitoring is that the Auditors will be here starting tomorrow that's a biggie with um another thing I wanted to point out is that one of our strategies for communicating with the community um we've actually been on the front page of the Courier twice in the last two weeks and both articles were super super positive and highlighted all kinds of great stuff about the district so that was kind of neat we're not on the front page all that often um on for special needs Nicole reported that one of the things that they're working on monitoring is helping new staff be successful and so in the Personnel report you'll even see some people who are being paid as teacher mentors to work specifically with our inexperienced special ed teachers we have a huge celebration from sedexo and it's buried way back in there in your packet um in this is just bind boggling to me in June of 23 this is summer feeding because somebody and somebody asked about this last month in June of 23 we served 3,332 breakfasts in June of 24 June and July combined in June and July combined this year we served 13,926 which tells you the increase in need in the community and it's pretty refle Ive of the economy right lunch year-over-year 6,000 a little over about 6,100 lunches in 23 in 24 almost 14,000 lunches um we ran the grabing go again out of cbhs so people could pick up Meals um for the week too if it wasn't convenient for them to come like pay gas to come and eat every day so that was a huge bump um nhr I circled this one because now it's not true anymore um it's a half of a celebration um we had all our teaching positions filled as of last Thursday at 3:59 p.m.

e e e e e e all right thank you all for coming tonight I'd like to call this meeting to order roll call please here here here here uh can I please have a motion to eliminate item two from the agenda motion Second Joe and Vivien all in favor I I any oppose eyes have it can everyone please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liy and justice for all all right I'd like to uh announce the appointment of two new board members at this time we needed to fill vacancies after the resignations of Lauren plusa and Gary Dollinger uh the announcement of a vacancy of the board of education for bigall district was recently announced and posted in June the board accepted applications from several qualified candidates and completed interviews on July 15 2024 after completing the interview process the board is recommending the following two big Hall School District 38 community members to fill the two open seats on the board Tiffany enters and Brian Johnson congratulations the appointees will serve on the board of education from August 12th 2024 through May 1st 2 uh I will administer the oath of office is outlined in board policy 280 you guys would please stand just read this out state your name I Tiffany enters do Sly swear that I will Faithfully discharge the duties of the office as member of the Board of Education of Big H School District 38 in accordance with the Constitution of the United States the Constitution of the state of Illinois and the laws of the state of Illinois to the best of my ability SAR that I shall respect taxpayer interest by serving as a faithful protector of the school district's assets I shall encourage and respect the free expression of opinion by my fellow board members and others who seek a hearing before the board while respecting the privacy of students and employees I shall recognize that a board member has no legal Authority as an individual and that decisions can be made only by a majority vote at a public board meeting I shall abide by majority decisions of the board while retaining the right to seek changes in such decisions through constructive channels as part of the Board of Education and shall accept the responsibility for my role in Equitable and Quality quality education of every student in the school district I shall Foster with the board extensive participation of the community formulate goals Define outcomes and set the course for bigall School District 38 it shall assist in establishing a structure and environment design to ensure all students have the opportunity to main their maximum potential through a sound organizational framework I shall strive to ensure a continuous assessment of student achievement and all conditions affecting the education of our children in compliance with state law it shall serve as education's key Advocate on behalf of students and our community school to advance the vision for bigall School District 38 and I shall strive to work together with the district superintendent to lead the school district torque fulfilling the vision the board has created fostering Excellence for every student in the areas of academic skills knowledge citizenship and personal development Brian I Brian Johnson do solemnly swear that I will Faithfully discharge the duties of the office of the member of the Board of Education of Big Hollow School District 38 in accordance with the Constitution of the United States Constitution of the state of Illinois and the laws of the state of Illinois to the best of my ability excuse me I further swear that I shall respect taxpayer interests by serving as a faithful protector of the school district's assets I shall encourage and respect free expression of opinion by my fellow board members and others who seek a hearing before the board while respecting the privacy of students and employees I shall resp recognize that the board member has no legal Authority as an individual and that decisions can be made only by a majority vote at a public board meeting I shall abide by majority decisions of the board while retaining the right to seek changes in such decisions through ethical and constructive channels as part of the Board of Education I'll accept the responsibility for my role in Equitable and quality education of every student in the school district I shall Foster with the board extensive participation of the community formulate goals Define outcomes and set the course for Big Hollow School District 38 I shall assist in establishing a structure and environment designed to all students have the opportunity to attain their maximum potential through a sound organizational framework I shall strive to ensure a continuous assessment of student achievements and all conditions affecting the education of our children in compliance with state law I Shall Serve as education's key Advocate on behalf of students in our community school to advance the vision of Big Hollow School District 38 I shall strive to work together with the district superintendent to lead the school district toward fulfilling the vision the board has created fostering Excellence for every student in the areas of academic skills knowledge citizenship and personal development all right thank you [Applause] welcome H board committees we have to establish committees with two new board members added this evening um for the buildings ground and transportation committee uh in replace of Lauren I'm adding Ash Bennett uh the culture and climate committee we have any volunteers Tiffany or Brian Tiffany is taking Lauren spot on culture and climate curriculum ran yeah uh Finance I'm assigning Tiffany enters negotiations and Technology Brian yep all right thank you um do we have anything to add to the agenda can I please have a motion to approve the agenda motion second Ash and Vivien all in favor I any oppose eyes have it accomplishment recognitions the exceeds expectation students on I a testing Mr Gold yes um tonight we're excited to have such a large crowd here we are recognizing Excellence tonight and all of you parents should be very proud of the achievements that your your children have have accomplished on the I test the state sets the bar very very high for an exceed standards and tonight we thought we'd recognize all the students at Big Hollow grades three through eight who achieve that exceed standards and so uh uh we we were very proud of these kids it's great to see everybody in here with a week before school starting and uh we're excited for that as well so I'm going to start with Dr balana to come on up and she's going to announce we're gonna announce in groups uh starting with third and fourth grade and we can we'll let you take pictures up here once she gets the groups on so go ahead okay so and we'll have all of the students come up after all of the names are read and then we'll get a group a group photo of the third and the fourth graders together is okay yes yep okay um so we'll start with the ELA exceeding expectations we do have two students that I've saved for the end that exceeded both in ela and in math so we'll get those at the end so nobody panic um but we will start with our third graders here who exceeded expectations in ela and the first student is Alexa gyos should be here okay Joshua Alvarez congratulations good job K okay here comes Joshua and another third grader here Emily [Applause] Burger Joselyn [Applause] McDonald okay and here I say grade four but now they're entering grade five um Jax the r who I know is sick tonight so he will get that to him after so congratulations Anna [Applause] Leighton Juliana [Applause] James hi Julia Leila Balden Tater Haron all right now the next group of students are those students who exceeded expectations in mathematics so for grade three we have Maverick Mae [Applause] and Lucas [Applause] steel Avery rabber [Applause] okay and Colton o [Applause] Conor ARA Gil [Applause] aome luchiana Munoz [Applause] otherwise known as Lulu congratulations okay and then Maverick [Applause] Mae okay and then um fourth grade entering fifth grade Adrien Rial okay and maricio Blancos and then we have um two students who exceeded in both these are both fourth last year's fourth grade incoming fifth grade um Ruby Pope in both Ela and [Applause] and Owen Brooke in [Applause] fourth congratulations to all these students very bright students and we're going to take a group photo anybody wants to get a picture we'll let you get a picture you [Applause] Mr Josh Cornwell Middle School principal is going to start with the middle [Applause] school all right good evening everybody so this is true for elementary as well but we've been working really hard the last couple of years to improve uh the instruction that we're providing students and students have been working really hard and and I just wanted to point out kind of for comparison's sake how this year's number of exceeds students compares to the last two years so in 2022 uh we had 19 students that got an we had 19 exceed scores with five students achieving that result on both tests okay in 2023 we had 36 exceed scores and there were five students that got it on both Ma and Ela okay in 2024 we had 93 exceeds [Applause] scores and for some of these kids it's going to be as much of a surprise to them as the rest of you because I had to send so many emails that I couldn't personalize them and tell them if it was math or Ela so they're going to find out when you do all right so we're going to start with just math okay and then we'll do Ela and then we'll do uh students that achieved exceeds on both math and Ela DAV leback ergashev Dan Hayes Molly Hune abigel [Applause] kak Jonathan mullum Carson [Applause] Provost Jak Sherman and Tyler [Applause] walls anybody like did you get one [Applause] all right now Ela we're going to need a bigger stage okay we've got railan Abida [Applause] Daniel [Applause] adame David [Applause] adola Nathaniel [Applause] aasil D nura AC [Applause] Lydia [Applause] arola Anna aers Evan Baker [Applause] Jaylen [Applause] baresi Becket [Applause] Bundy elen [Applause] butt Stella kapalong Maggie Cary Natalie chimero Lissa uh [Applause] chichio Andrea Estrada Sophia fandel [Applause] Cassandra gagos Michaela Gallivan Katherine [Applause] gki not to be outdone Lauren GOI [Applause] Becka [Applause] Garing make sure you let your brother know you got him okay Mayar Gil shadam I see you Anna Gomez Christian Groff Nathaniel guate Nathan [Applause] Han Nathan Haney Emma [Applause] Hayes Danielle Hernandez Julia whar Leah Jackson pra karat [Applause] jaffra Jason Jefferson Laura Bella [Applause] Jensen Ian [Applause] klipstein Harmony [Applause] LEF bernardetta Lusa Crystal Landa Cameron [Applause] Lord brillan Maye Lily MCCC Annabelle [Applause] mes Crystal all right back on track Emily meler Adrien Monroe Marley Monroe Aiden [Applause] Montoya Jacob Morales Tristan Nelson Phoebe [Applause] Norberg Abigail olandes Lewis Olen Jamie AI Bethany [Applause] Perez Alonzo Riel Shane Riley Gian Carlo Rodriguez [Applause] Sophia Romy Daniel scanland Lacy sutar Denise taen [Applause] Kimberly [Applause] Torres Valentina Venegas Christina van Hae Jack walls Sophia oh there he is Juliet yurami Mason young and Rebecca zorski [Applause] for ELA no but yeah all right congratulations to all of our students who achieved and exceeds on Ela for I it's you all right thank you guys all right and last but not least uh the following students got an exceeds in both math and Ela Avery Brooke Lila kton [Applause] Marcel kubak Lyra langhoff Jillian Morales Brady Mot Jan PR Sandu and T Paul [Applause] Sandu okay we can get a picture real quick and then we have just one more uh recognition I want to give before you uh take off here [Applause] all right thank you guys good [Applause] job um and I just want to say thank you to all the families for supporting uh the school and your children thank you to all of the students for giving it their all uh and thank you to the board for giving us uh our teachers the resources and support that they need to help our students achieve this great outcome thank you to everybody so our last recognition and then we will let we'll get on with our business meeting and you're welcome to to leave after this if you'd like or stick around for our business meeting but uh a couple weeks ago our board president lost his mother uh Mr Kevin Lions lost his mother Linda lions and as a tribute to her Kevin we'd like the board uh has the school district would like to give you a uh scholarship for a junior Bulldog family in your name of your mother uh this year that you can allocate all right well thank [Applause] you you want to clean yes I think I'm out is it empty so fast was talking to [Music] that's okay hey that's how are your girls doing what are they up to is Pharmacy and the other that lot that was a lot oh God I know I know yeah was all [Laughter] right I at the I think so all right board member code of conduct review jues M enters you're right all right I will respectfully listen to those who communicate with the board seeking to understand their views while recognizing my responsibility to represent the interest of the entire Community what's that okay any have any questions on the consent agenda no please have a motion to approve the consent agenda motion Vian call Joe and Vivan yes yes yes yes yes yes yeah I don't know I had a different one in I was like what she you want me to read from this have we didn't tell you in fairness we did not tell you so you're good yes you got next month now fine I'll do this I think what on the screen it's probably last month's minutes so it has the she's reading from last month's oh all right superintendent report Mr Gold yes uh real quick uh vendor expense report is exhibit 11 we do this every year just to give you an idea of all the vendors throughout the year that we paid more than $5,000 to it's quite a list um that's just a summary if you have any questions on that anytime just uh you know if you're unsure of some of those and want want some more information let me know um the citizen advisory Council uh for 20242 has been set we do have our first meeting on Thursday night of this week so um I put I put that out to all district parents and uh I will say this year our numbers were a little lower than in the past we usually would have 40 to for just over 40 people sign up usually and this year we I don't think we hit 30 did we Melissa maybe maybe hit 30 um but uh yeah we have we have a good group we're going to start Thursday night so I would uh need a motion to approve that please have a motion to approve the C members for 2425 motion second Ash Tiffy all in favor I any oppos I have and then the last two items I have uh or two next two items I have are just updates one is uh the Fish Lake Road construction that's happening I want to make sure the board knows uh what's going on there um they're the the project they're pretty frustrated because the project got delayed got held up uh they told me this last week it was more like the utility companies held up the project they were hoping to have it the majority of the part done in front of our school before school started that's not happening so they are they are going to literally going to uh close the road down from Fish Lake all the way to or from Nippers syn all the way to 120 120 uh are they at least starting our so what they're going to do is I did talk to them this week I got a letter a month ago and I told called them and I said hey this you guys can't close the road down I mean we have school there's just no way it's going to work and they assured me that it was not going to be they're going to work around it and this and then last week I met with them um it it's going to work it's going to be an inconvenience though for for a while uh starting after Labor Day they're going to uh close down the road at Nippers syn but they're going to let our buses through so our buses will always be able to get through um to get into the lot and then to leave the lot to go either direction so uh because we need that to happen um and then uh but for parents coming to the campus this is what's going to get a little goofy is their their only access is going to be to cross midor so they're going to have to go to malor down malador and come back in to get on campus there so we we had already before this even happened we had already set up a uh I was working with one of our parents uh actually one of the board members recommended this parent to me and I don't remember who it was uh har yeah Harland yes he does he does like parking lots as kind of uh design and stuff as a career engineer so he he and I sat down last year we were kind of looking at traffic pattern possibilities and we we spent a long time looking at we both finally came up with one that might work for us that we planning on changing to at the beginning of this year which we really we are for Primary Elementary we're trying to make sure we get the cars off the off the road backing up on the road because that's what happens so we do have that we do have that in place regardless of construction we were doing that now that we're doing construction uh that's a good thing now that we're doing it because there's no room to back up and uh but it's going to get a little hard because the for primary and Elementary parents that are picking up we need them to come through that midor exit and entrance we can't have them coming through here at the middle school because it's going to cause it's going to cause some issues so I we're going to have to we'll figure we'll have people posted and figure out how to navigate that but yeah it's going to be an inconvenience for people that live over here in Valley Lakes to go around and come back in but I don't I don't think it's going to be open and it'll be the end of Labor Day week after Labor Day and then I don't know how long it'll be closed they pulverizing the entire Road and starting over basically can we send it something out to parents yeah Maps if you're living valy Lakes this is how you go you live in so if you're coming eastbound on malor at Fish Lake you can you can go across yep that's going to be the only way to get in okay the parking lot they they'll have the road closed people won't be able to turn north or south off a midor or out of our parking lot they can only go east west east west so but you can come in on Fish Lake or malor malor is the only access malor is the only access inter well I wanted toone yeah yeah so I I wanted to talk to you all first at the board meeting before I send anything out and then I'm going to um Wednesday I'm meeting with our safety coordinator that we hopefully approve tonight and we're going to talk through this a little bit and see if there's because i' I've got to figure out they're going to cut through the middle school it's what they're going to do they might have to who's doing this um it's Volo yeah they send an officer out here for us for the time being that's a you know what that's a good question let me find that out it's good I haven't asked him about that because yeah you're gonna have a hard time with those especially once the parents start cutting they're just gonna every day every day and it's it's not that we so I I can explain it to you it makes sense you're if they don't do it then we should like if if bolo says no we're not going to get a officer I would reach out to Lake County just have somebody okay yeah because the traffic pattern we have is they come in off of malador and they they basically follow this ring this road around the whole all the way through here and they end up in back of that school so it lets us back up a stack of 100 cars on our property without getting out in the road which is enough really to solve the backup issue and uh they can exit here well they're going to drop back here and then they we want them going right back out back out back out yeah but circle around the parking lot and then go back out go back out so is there any way to walk the kids that are on this side ahead of time to this side because you'll alleviate half of the traffic problem you may have going back out yeah especially at that you can put them in the lunchroom is because they're already dismissed here right so this uh this building we don't have any issues so can you walk all of them to this launch room and then have those parents leave out here at least for exiting then you don't have cross traffic for maybe half of the people I'll take I'll have to take a look at it uh I don't know if that makes it easier yeah yeah I don't know I don't know I'd have to look at it but yeah we have because we have all the kids house in those two cafeterias and their parents are going to pull up going put them in the cars and they're going to just drive right back out I I mean I know that I I would stress that we make the Drop Zones the entire front walk let's stop I mean every time I drive my kid to school parents pull up and they will not drop their kid I know oh my gosh I know it's so I know I'm like so right now what we've got is um for Primary Elementary that whole back area is the Drop Zone and we'll have all of our people back there so hopefully we can just pull them out of cars when they pull up but you're right it's middle school it's a problem because yeah they won't drop them we put signs up we but yeah we just need to go start knocking on doors I guess and say rather than having the kids come over here you could just have them split right there and if if you're going out this way the kids they need to be on that side of the playground and if you're going out that way to pick up on that side yeah the problem is we're using this road the entire thing so there's if they to hook them down here and then come back up the parking lot they're they're using the entire Road all it's a little goofy the way it looks we're gonna have people posted though you don't think that squeeze right there is going to be too much to make that turn well the turn and then the head- on traffic right there at the bottom here because it's already narrow when they're picking UPS because you're going to be sending traffic out sending nobody's going out no but I mean cars have to cross each other right there right here yeah that's the only time they cross right there and that that's basically they're coming on yeah you could potentially split it right there instead of going around and back around you're either going left or you're going right to get out yeah okay I can let's I'll talk to them about it we have to get the kids that are going that way and as one gym and yeah okay I'll see if we can make that happen but so anyway it's going to be uh it's going to be ugly for a little while so we're going to communicate it I might even do like a like a two-minute video where I can just explain it like this is this is what because uh reading an email and trying to explain it [Laughter] you have to do it like you're a YouTuber in the car so you have to be in the car doing the and we'll have we'll have people we'll have people out there to nav so all people need to know is where to come in the campus we'll have people out there navigating tell where to go but um I'm just concerned about the the road being closed down the first week of school is not going to be a problem first two weeks won't be an issue so we'll get our traffic pattern down and then they're going to blow it up with the road closure so anyway so that's that this isn't the same photo that um she sent out for transportation is it yeah oh this is it yep yeah that's the same document that you're looking at there uh the the next one is the health Life Safety Bond update uh you remember that we passed that um last month and we did secure the bonds uh they were uh Tim King was very uh very happy with how it came out we got a lower rate than we anticipated um I'm just there's nothing you need to approve tonight as a board we did that last month the money will be transferred on the 15th so this week um we got like I said we got a much better rate I I have um I have all the Gory details that will bore you with but uh I will tell you what one of the things that helped us is our bond rating are we we are uh District was rated double A minus and uh we went from the last rating that we had was 2013 and we were tripleb plus so he said we skipped four ratings and that allowed us to get a much better Bond uh uh situation this time so um we some highlights that we made sure we got in the bonds are callable in five years so we can refinance them in 5 years um if in 5 years we decide we wanted to do more projects we could also then refinance and add money to the bond at that point so they're they're callable in five years um I'm going to share in a little more detail with the finance committee at our meeting in August here about the bonds but I just want you to let you know that that's done um the last thing is board policy update I just need an approval there on item e does anybody any questions on the board policy update can I please have a m motion approve on first reading the board policy update motion second or wait second reading second yeah does it say first you got yeah oh okay sorry I okay please have a motion to approve the board policy update on second read motion Second Joe and Ash all in favor I any oppose I have tenative budget um items exhibit 16 and 17 are in your packets I do want to as I have we do every year in August we pass the tenative budget I do want to emphasize to you this is tentative because at the moment I've got to have this ready we don't even have our open enrollment done for insurance so uh there's and we are still hiring people um at the September board meeting I'll have a final budget for you and be able to go into a lot more detail and it'll be a lot more accurate than this one is so this is the tenative budget's been posted since August 8th um I do want to point out one thing uh if you look at our if you look at our fund balances from last year which you're going to you would have seen in the uh um you would have seen in the treasures report in July but you're going to see in the audit when it's done soon you'll notice that we we finished uh the year um with a surplus much higher than I would have anticipated in uh transportation we we were a surplus of um I think over 500,000 and in the education fund we were over a million and uh I didn't realize this until I was putting this together the budget together in August or uh Late July one of the reasons for that was we got we have we have what are called categorical grants that we get from the state uh they pay us every year they pay us uh for a reimbursement for some of our transportation costs for special ed and Ed so that goes into fund 40 and they pay us a reimbursement for um out out of District tuition which is seedall or our private school out School tuition they pay us a portion of that so those are things we get and we what they do is they they put it on a schedule of four payments a year and what's happened since I don't know ever since I've been a superintendent what's happened is is we get the first three payments the last payment doesn't come until early July which goes into the next fiscal year so when I'm budgeting for you guys I'm budgeting for four payments one is from the prior year and three from the current year which I'm kind of guessing because when I'm doing the budget I don't even know what they're going to pay us yet so it's a guess so but I always budget for four well last year that last payment came on June 27th so we end up getting five payments so that's why our budget last last year our we had a little more Surplus than I thought and you're going to see a little more deficit than I would have anticipated this year because I'm only budgeting for three because I don't I will be surprised if we get all four payments from this year I wouldn't be surprised if our last payment this year comes after July 1 of next year so I don't want to budget for four and then not get that last payment because then we'll we'll go under so that's that's why we finished a little higher last year than I would have thought and this budget's going to look a little thinner than than I would hope because when I was first putting it together I thought this is not looking good then I realized what we're doing so I'll be more have a more accurate budget for you in Aug or September but this is the tenative right now anybody have any questions can I please have a motion to approve the tenative budget for school year 2425 on first reading motion second Tiffany and Joe yes yes Benn yes Johnson yes yes yes anybody have any questions on the employment report can I please have a motion to approve the employment report motion second Ash Joe yes yes yes yes yes yes the student handbook I did have one question I didn't get chance I didn't see anything about the new cell phone pouches yeah there it's it's deep in there uh Josh do you want to um explain how we're going the procedure that's in the handbook I mean I can read it but you want to explain how how we're handling the cell phone pouches I was looking under like the infraction and definitions and I didn't see any okay it's buried pretty deep so maybe maybe that was it's in yeah but Josh can talk Josh can talk you through it though uh you know what take this one because it shows I think like first offense second offense third offense like when you forget the pouch and stuff right so it's I mean it's zero tolerance at this point so if the phone is outside of the pouch then we take it and a parent has to come up to school to get it so the only exceptions would be let's say a student's walking in in the morning and they realize hey I have my phone I forgot my pouch and they kind of self-identify hey I don't have my pouch okay fine it goes to the office you can get it back at the end of the day you can take it home yourself um and then as far as damage goes if they damage it then they have to pay uh the $30 replace placement fee they're supposed to last so our hope is that we issue them in fifth grade and they last for four years uh they'll have their name on them and a number yeah they're they're supposed to be machine washable really um okay yeah um so where are they going to be stored like so everyone just I put my phone on the pouch and they put in the locker or where they probably yeah I mean it's it's a decent sized pouch it's it's big enough that it would hold cuz we tested it'll hold a phone airpods and a smartwatch if a kid were to have all three all so I mean for that reason it's it's kind of bulky so there it is not really much reason to carry it around um they can but yeah are in their Trapper um so are there smart watches are they allowed to disable that function or they have to put it in that e goes pouch yep yep um yeah I mean I mean that's the that's overly simplified explanation Kevin but um perfect thank you yeah yeah thank you thank you no no questions no okay I think it's great I have not got I was any any push we've got only one email and Josh got it today I'm I'm really surprised I mean I thought I mean it'll it'll blow on us at some point but yeah I think it's become more of a national issue in the last six months that I don't think we're going to get as much push back as I thought we would initially are teachers unlocking it from the room before they leave or is it going to be out here or at the exits that's fine you don't exits so there are uh we have bases that have a m that screws onto them so we haven't positioned them yet yand came out the other day and we talked about our arrival and dismissal pattern and we want to kind of see how it goes by having staff members hold those bases in the spots where we think we want to mount them before we permanently Mount them um but their recommendation that we're going to follow is essentially you tell the kids past a certain point is a phone free zone so when kids are coming in in the morning they have to have their pouch with their phone in it and everything and secured before they even get to that main hallway so we'll be at the doors verifying that with people outside verifying it so they show it to us and then for parent drop offs it'll just be right outside the office and then coming out prior at the end of the day those magnets will be put onto the bases and then the kids just go up to the base and and unlock it and we have three handheld devices that staff will have around just administrators um to use them as well and then we'll have a handheld in the office if a kid needs to leave early um they can unlock their phone before they leave and we also are going to have we haven't decided where yet but it'll probably be out here we will have one that's we have a couple that are probably permanently affixed outside um and for one of them we'll screw the or we'll glue the magnet on so it can't be stolen just in case there's a kid that forgets unlock it or you know something like that that was a recommendation from fand is that we have one accessible even outside of the building you doing laner bags or you're just saying you better have that phone put away all day if you don't have a if they don't have their pouch then we just hold their phone in the office all day yeah and and if they continue to not have it well you must have lost it so now you got to pay 30 bucks for a new one there's nothing available is Yonder confirmed there's nothing available on like Amazon or Ebay or anything else that'll unlock these things I Woodland has told me that yeah their kids will go online and maybe find a magnet that's powerful enough but even if they were able to do that the policy is the phone's out we take it so I mean they're going to go they're going to probably be a handful of kids that go to Great Lengths to to do that right but they're going to be in the minority so it's going to be a lot easier for us to address it like last year we had to tell par uh teachers if a kid has their phone out and you tell them put it away and they won't shoot us an email because we don't want you to get in a power struggle we'll get to it when we get to it because there's sometimes we were too busy but now it's call the office administrator coming to your room right away like we're not we're not delaying it because it'll be at at few enough that we can actually manage it and enforce it better all question for Matt is Google messaging block so they can't link their phones to their PCS should be blocked okay and the phones are supposed to be off before they go into the pouch yeah so I mean obviously if I link my phone to my computer the messages pop up whether the phone's yeah so I could be in class yeah all right anybody else have questions please have a motion to approve the parent student handbook for 2425 motion Second Joe and Vivian all in favor I any oppose eyes have it resignation is accepted we accepted a resignation of Dariana Ortiz Middle School social worker accept the resignation of I'm assuming it's Mike Cruz SA P professional accept the resignation of Andreas Sanchez safety P professional accepted a resignation of Andrew bernes safety coordinator accepted a resignation of Jessica lip par professional and accepted a resignation of Jody Ruden sixth grade science teacher do we have any public comment no uh anybody have any questions on the fo or the monthly reports for the board the next regularly scheduled board Mee will take place Monday September 9th 2024 with close session beginning at 6 pm.

for all right well welcome everyone I'd like to call this meeting to order we tonight will be discussing the demographic study performed by Dr McKibben and um to discuss future growth of our school corporation which impacts the whole Township Welcome to our partners and throughout our community and with that I'll hand it over to Dr thank you very much uh yes appreciate Dr McKibben and his work as the board knows we have had demographic studies completed three different times prior to this our last one was in 2021 but that was before we had the 2020 census data so this is really the first demographic study that we have completed with the updated census data and then we also wanted to time this as the board knows we're heading into in efforts as we plan for our reconfiguration of schools to K5 Elementary 68 middle schools and we felt like updated demog Ace dat us as atate Dr mck and his work to prepare us for tonight we are live streaming this and also recording it so it can be on oursite access to our interested um I'd also like to add that Mrs Woodward is joining us via Zoom she's a little under the weather so she thought was best that she join us via Zoom but she will be able to take part in this conversation as well and so we're grateful for technology and I'm sure Dr mbid will introduce himself a little bit but he has been very involved in many School District while this is his first in graphic study with involved thank you very much uh thank you for all for coming this evening uh two things I want to go over before I um get into the details of the uh results of the population nor forecast um number one uh these are forecasts that are not projections a projection is where you take a variable usually year to years survivorship second to third third to fourth in your grades for the last five years create an algorithm and use that to literally project in the future quick easy simple cheap up until the mid 1990s about all you had in the way of school uh enrollment research the problem with the projection is is they're almost always wrong because the only way a projection can be correct is what's happened the last five years replicates itself over the next five or 10 and I don't know about anybody out there I don't want to see The Last Five Years again in my lifetime these are forecasts they're two-step procedure first thing we do is a full population forecast for each one of the elementary tenant areas build a fertility mortality migration model specific to demographic characteristics and dynamics of each area um looking at Census Data uh birth new home uh sales existing home sales much more important um household size um age distribution and we lay our hands on to build these models the results of the U pop forecast then drives the enrollment forecast so it's not your current or past demographic Trends or enrollment trends that dictate it it's your current and future demographic Dynamics and composition uh second thing don't let Spanish Fort Alabama fool you I was born raised in Fort Wayne um worked in Indiana demographics for 35 years my doctoral dissertation was on Indiana demographics um as before mentioned we've done over a 100 Indiana school districts and over 2,000 around the country been doing this for about 35 years anytime you're doing a forecast you have to have assumptions these are broad socioeconomic and demographic parameters that we use to build the forecast models and I have them all listed here they're in the report but I want to go through the what I call the big four and these are the four assumptions that have the highest probability or possibility of having error in them what we call systematic error um and random error in any kind of a forecast and of course the most important one is B the 30-year fixed mortgage rate stays between 5.5 and 7.5 for the 10 years the forecast um couple three months ago was about 7.4 this morning it was about 6.4 they're coming down which is good it's not going to doing to help this this Summer's um home sales but this it's moving in the right direction why is this so important it dictates your home sales okay and um you you got to have a house to move into the district and that right now with the mortgage rat so high remember most people you know their lifetimes have not seen anything above three or 4% the last 10 15 years 7.4 was a great shock to them we're seeing them come down a little bit uh the other problem there is Supply you know they already aren't moving but that's a that's a factor but we're pretty confident we probably might get back down to that 5.5 sometime next year particularly if Drome pile starts cutting rates this next month uh but I firmly believe the days of three and a half four four and a half% 30-year fixed mortgage rates are are long behind us uh the second one I want to go over is I This is Indiana Indiana is the only state in the country that has interdistrict transfers Charters virtual and um uh vouchers going on all at the same time okay we saw a bit of a shock last year all districts did in Indiana they raised the minimum income level for voucher qualifications to $226,000 a year 96% of all households with kids not qualified for vouchers and had an impact so um we have the last seven years of the uh transfer reports downloaded to our computer and we have to hold as an assumption so we assume in these forecasts that the district will have a net student transfer of negative 1, 1300 per year over the next 10 years now you have about 135 coming in last year 6 uh 79 public going out and then another 714 nonpublic the non-public transfer rates are number went up about 200 students last year and again the before mentioned change in the voucher law we don't look for that to happen again this year you really they can't make it any more open than it is now so we don't think it's going to go up like it has been the last four or five years so we're going to hold constant 1300 net transfers um if the district changes their transfer policy you would have to add or subtract the impact of that from the forecast results but we're going to hold it at negative 1300 the other two is q and R um R we assume that dist will have at least Le 240 new single family housing units constructed per year over the next 10 years that includes Apartments town houses condos and the like but more important 820 existing home sales and this is where people get a little confused on the housing market um during covid and most people who downsize are in their 60s or 70s the elderly just stopped moving during Co and they haven't picked it back up up again okay um if you talk to any realtor out there they'll tell you the the supply of homes in the market the last couple years has been at a 20 30 40y year low that's what's causing the uh the shortage in Supply the Realtors seeing the opportunity are pushing everything they've got on the board plus trying to go through but even with that in virtually every school district not only in in the state but the country um existing home sales make up 80 to 85% of your housing market new home construction is only about 15 or 20% at best even at um uh Westfield Washington we just finished a study for them probably the fastest growing District in the state their new home construction still only 30% of their housing market and there's there's no way that 10 or 20% of your housing market can make up for a 20% shortfall in your existing home sales uh there was a great piece on Bloomberg several months ago they looked at the 200 largest metropolitan areas in the country uh looked at their 2023 total home sales versus 2019 and then only eight of those 200 were they back up the 2019 levels Indianapolis was not one of them okay so the the issue here is you see where the the average person on the streets you this building boom Going On they're building to beat the band but total home sales are still below what they were five years ago I pulled up I've got your latest Zillow report right next to me here you got 110 on the market right now you sold about 700 so far this year so you might make the 820 I I've have the forecast but it's going to be close but that's the true backbone of your housing market the new home construction will have like immediate impact in a specific attendance area but for the overall District if you're looking at the the overall Trends what your existing home sales like and they're just barely making that 820 right now so those are the numbers we'll be real careful on maybe we see a little bump here with the interest rates coming back down here in the fall but most people with kids move between April and August makes sense kids are of school and we're beyond that now so we've probably seen the bulk of households with kids moving uh in the district over the U for this year the number one predictive variable for population enrollment change is not birth it's not death it's not even migration yes what's the age structure of your population how is your population distributed across the life course now this is um the district total for the 2020 census pretty easy to read 0er to four that's your preschool 5 to n is roughly Elementary 10 to 14 middle 15 to 19 is your high school 20 to 34 are the ages where most people have kids 80% of all births occur to wom between the ages of 20 and 34 years old um you can have a total fertility rate of nine if you want if you can but if you don't have women in prime childbearing age you're not going to have that many births 35 to 54 are the ages where you have most people have kids in school there are some exceptions of that but you know that the vast majority 55 to 69 is what we referred to as the empty nest households these are the households and this is where kind of throws off people too you got the Smith family down the road in the same house for for 15 years 10 years ago there was Mom Dad and two kids in there but the kids grown up graduated high school move away so it's Mom and Dad's it so the household size went from four to two same owners but small household size 70 and plus what we call the turnover ages these are the ages where most people start downsizing some will start doing it in their 60s but the bulk of them don't do it till their 70s all right now when you look at this you can just kind of move it forward 10 years you can see a couple things happening and there's several key points points here you'll notice where the zero to four bar is smaller than 5 to n this is very very common in suburban school districts because you have very few people in your 20s Prime fertility ages if nobody moved in or moved out of the Avon School District you just left your own demographic devices your Elementary enrollment would probably drop by about four to 500 students because the cohorts coming in are smaller so over the next five years you're going to have people moving in bringing kids and all that and people would like to just add it to what they already have for enrollment not realizing those preschool cohorts coming in are smaller once you build up the size that 0o to four cohort by the time they're 5 to nine you need about 400 kids moving in just to break even when you do have households move in the vast majority of them are homeowners mostly in their 30s and you'll see that in migration you see your your largest adult age cohorts 40 to 44 that's going to move again that's your in migration flow but you you also look here at your 50 to 54 as they move forward you're going to have larger and larger cohorts aging into the empty nest ages and at the same time you're going to have larger and larger cohorts aging into the turnover ages in the 70s the problem for for Avon right now is the growth of your empty nest households is going up faster than your turnover households and it's probably going to uh when it's all said and done when you do add in the new households moving in it's just about Break Even okay now these are the district level Trends and you'll see um I've got the ones for the attendance areas coming up and you'll see that none of them exactly match the district some might come close but they all have their own unique demographic characteristics okay uh Cedar great example here um mostly um uh homeowners Hickory in the same situation A a much smaller number of people in the 20s though so a bigger deficit the 0o to4 maple has a more even distribution of their population the one reason for that is there's more Apartments there you don't come out of college and buy a house you come out of college you rent an apartment and then start your family there and then they usually most people don't want to raise kids in the apartment they'll move out to a home in suburban area a lot of times the same school district pine tree same situation much more even distribution the population little little dip in the early 20s and also the zero to four but also a higher proportion going into the empty nest ages River Burch again closer to the district model um you know a lack of people in their 20s and pretty good size deficit in the zero to four and Sycamore not quite as bad but still the same general Trend at that point next slide is looking at the household characteristics and you know a what the district's like can be how each attendance area is different you'll notice um only 38% of your households have under 18 population that includes preschooler so probably it's closer to like maybe a third uh of your households in the district have schoolage kids there is not a school district in this country where households with school aged kids make up a majority the last ones was in Utah about 20 years ago okay and this number is slowly declining and has been declining a little bit since 2010 um on the far right column we have persons per household now a very crude measurement here Mom Dad whatever the point is is kids so when you see changes in household size is disproportionately affects the under 18 population Avon like most areas of the country saw a drop in their household size the last 10 years um Avon uh dropped from 2.81 in 2010 to 2.75 now 0.006 doesn't sound like a lot until you multiply it by 20,000 housing units if the household size had stayed the same in 2020 as it was in 2010 there would have been about 1,200 more people counted the vast majority of those would have been under 18 population so again and think again this matches Metropolitan Indianapolis Indiana Midwest Nationwide Trends we're seeing a drop in household size and course corresponding one reason for that been the drop in birth all through the country the last 15 years home owners 35 to 54 about 42% this two is dropping as you have a larger proportion of housing units age into the emptiness ages the good news is 65 plus is at 22 and slowly Rising but look at the range in there you've got pine tree at 25 River Birch at 25 sickamore is at 18 okay and see a correlation on that same thing with uh home ownership rates um Hickory is at 91% Maple pine tree are down the mid 60s you know different Dynamics between homeowners and um uh renters renters on average tend to be younger still form in their families moving average every two two and a half years homeowners as a rule tend to have completed their family formation um then be a little wealthier and move in average every 14 years so two different complete Dynamics so the proportion of homeowners versus renters very key key variable here single person households about 20% not surprisingly the higher proportions are in the areas that have the more rental areas but the single over 60 and these are the ones that are probably going to start turning over relatively quickly in this this decade probably the next five years you see pine tree is far above the the the district average now this is my favorite data from 2020 sentences we can look at individual year of age by attendance area and we could do two things here one we look at rail to relative cohort size I draw your attention to to Hickory six olds in 2010 125 drops to 79 pops back up to 103 so you look at the year-to-year changes oh we had this big drop this year of this big increase it must be growth or decline I'm going n it's probably just a small or large cohort going through and you could track those over time um these 5-year-olds in 2010 those were your kindergarteners six-year-olds was first grade seven was second grade but now in in we up the fall of 2023 um those twoy olds are now five years old that's your kindergarten three-year-old is first second third so you can track um what the cohorts coming in are district total at the bottom notice in for the five-year-olds 756 the six-year olds were 804 you see the size of relative cohorts coming in and it drops off to 751 695 598 this tells us how many kids born in each age cohort need to move in just to break even as you can see your under one population which was born in 2019 is over 200 smaller than your first grade enrollment was or cohort was in 2020 so this is pretty sizable deficit that needs to have in migration and we do this for all levels but the district level we track this over time and we compare your actual enrollment with what you had for Census count the numbers in R of the first grade enrollment for the each year so in 2020 you had 726 first graders compared to an 803 cohort size count census that's about 90% that's about normal for your average um suburban area and then you can see going up you uh it goes up 87 down 87 then 80 93 and then 97 but if you go up the column you know the six-year olds in uh 2021 now first graders they're second graders in 22 they're third graders in 23 notice how the proportions go up 9 2 95 99 that's how we can measure the immigration rate by Birth Cohort so you can see it's it's going up in versally all the columns you know of course you're coming off the depth of covid but still a pretty healthy inmigration flow all right so we're there's clearly lots of people with with children moving into the district and showing up in your numbers but look at the kindergarten ones and that's your far left hand on each of the road 79 89 92 101% you know 703 the problem is is that cohort it's it's 101% of 695 so yeah the number is increasing over time but it's still much lower numerically than the first grade was four year five years earlier so it's saying this immigration flow is is enough to make up for for your uh deficit of Z to foury old but that's why you're not seeing as much growth as you might expect giving this number of people moving in you have to fill in that preschool deficit and your next two cohorts coming in are just barely 600 to start so if they were going to break even with uh what the uh first grade code was in 2010 or excuse me 2020 they need to be about 200 l ler that's a lot of immigration all this information goes into building the fertility mortality migration model for each of the elementaries this is the total for the district and there's there's two ways to read this you can follow an each group through time the five to Nines that's your elementaries 4,50 4200 4,90 420 or follow an eighth group over time 0 to Fours become five to NES 10 to 15 15 to 19 okay so as you can see rather substantial in migration here between 20 and 25 almost 800 kids um and then another 150 as they go to 2030 mediate age that's the age where half the people are older and half are younger like almost every other area of the country it's going up going into the 40s these numbers this column here as we call the components of change this is the number of births in the fiveyear period 20 25 25 30 30 35 births stay pretty flat because the number of women prime childbearing age stays pretty flat the deaths go up not because of Any disease or covid but because of the Aging of the population a higher and higher proportion of your population above the age of 60 natural increase is the um excess of births over deaths you know it notice here it goes negative even before Co hit we had four states and 800 counties in the US with more deaths than births and even postco we're seeing this again Indiana has 50 of them already and they're picking up a couple of year but this is the dominant demographic trend of not only the state the region but the nation um over the next 15 years is the loss of natural increase excess of births over deaths as the baby boom moves into its 70s and 80s natural increase has been the backbone of Pop growth in this country for the last 200 years migration just been on top of it we're losing that that factor that's one reason why us growth rates are dropping off net migration 18850 now people say we had more than 1,800 people move in over those fiveyear periods well you did okay it's the net your biggest in migration flows are people 25 to 44 years old bring zero to nine year olds with them your biggest out migration flow is 18 to 22 year olds going off to college in people over the age of 65 the the net effect is you have 1,800 more moving in than moving out and that number stays pretty constant um even though you've got uh increasing number of seniors graduating off and going off to college and increasing number of people uh elderly moving out you're you're going to see a continued strong IM migration flow of young households bring their kids with them all of this information drives the enrollment forecast and the analogy I like to use here is a bucket of water if I put a bucket of water and I'm pouring water in the top if there's a hole in the bottom as long as I'm pouring in fast than it's going out the bottom the level will rise but for some reason the hole gets bigger and it's now going out faster than I'm pouring and I'm pouring in the same rate the level will drop enrollment works the same way once the size your K in one coh s coming in versus the size of your 12th grade cohorts going out okay now um you'll notice here that over the U well you can't see on this table but you're averaging in the 700s OR 12th grade classes they're going to 900s here by the end of the decade and stay that way and that's one reason why you're seeing a Slowdown overall enrollment growth not because there's fewer people moving in or more people move well they are more moving out there High School seniors so you've got larger and larger cohorts graduating out you'll notice the K and the one number stay fairly constant you know they're not that much change at all which is why you see a flattening in the K to four enrollments now the distribution's different throughout the district but the overall number um kind of a shift from from east to west in the district in your distribution your um uh intermediate enrollment does go up because you have not only people coming in with preschool age kids also moving in with Elementary age and some middle school and preschool kids or not preschool but intermediate and Middle School the Middle School stays kind of flat but your high school enrollment the one that's most concerned you've got a pretty sizable wave uh going under your current intermediate and and um middle schools into high school and those numbers are going to do nothing but go up for the rest of this decade peeking out about 3,800 and this is the the number I have the most confidence in because most of this increase in the High School enrollment it's not due to inmigration it's kids already living in the district they're just going to age into the high school so you're you're probably looking at close to 3,800 high school students um probably by the end of the decade then it'll start topping off as you have nine 00 plus 12th grade cohorts going out you'll see the cohort size is kind of um evening out and you more of a modest Trend there all in all the district about 400 well 450 student growth about 45 per year but the big thing is the housing market has to hold up you have to have demand that'll which is going to be there there's always people trying to get out of Maran County the bigger problem is Supply okay we assume that as your aging Baby Boom population goes in their 70s they're going to start downsizing and moving out the peak of the baby boom is 67 years old this year the front end of it is 78 you go forward 10 years to 2033 the peak the baby boom is 77 and the front end of it is 88 so we're assuming they're going to start downsizing in larger and larger numbers as we go through uh as long as interest rates don't go crazy again that should provide a uh substantial housing stock for the market to allow new Young household to move in uh but that's going to be the key factor is not so much building but how many existing home sale you need to hit that 820 number um think you'll make it this year uh we'll we'll see what the how things shake out for 2025 but um we use Zillow realy track realter.com to do our tracking on that so by April of uh 2025 if you've got 450 homes on the market you're in pretty good shape if it's 500 I'm probably going to be a little too low if it's 400 or 350 I'm probably going to be a little too high and at that juncture I will open to question question stop sharing for a second to digest yes it is they so this has taken in um to affect um the per I'm assuming housing permits um we are under starting to look at a lot of building of neighborhoods so um did and maybe I missed it I was trying to take some notes did you talk about how many permits we have um been issued in the last year well with permits is you've got permits out there that were issued 2017 yet they haven't been built yet um I'm I'm looking at starts right now at this very moment you've got 23 new constructed homes on the market okay so what we're looking at is we're assuming that 240 of those will actually be sold per year okay um everybody got burned on that back in ' 08 um love to get this thing to work but again let me go back to the key Point 240 you need 820 existing homes to build you could permit 5600 new homes and build them a year if you don't sell any existing you're you're going to lose enrollment the the number more look at is you need close to a thousand over a thousand housing sales per year new and existing together and existing is far more important than new uh hi Dr McKim and it's Kim Woodward um you may have answered this um or maybe not but what is have you done any other demographic studies in Hendrick County that's question number one okay um Northwest Hendrick oh gez who's your neighbor south of you planfield that's right planfield um Brownsburg years ago um probably the most recent ones why well I'm just wondering if on a greater scale like especially planfield as a comparator is there any I I if you've seen one demographic study have you seen one demographic study or is there anything to learn from demographic studies that have been done in surrounding areas well the ones that most people compared themselves to are the ones up in Boon Hamilton County you know that's where a lot of the buildings going on sure um and again a lot of it comes down to AG structure yeah most people in Caramel right now are shocked at their enrollments dropping it's not shocking us at all because their aid structure they had they've been empty nesting to beat the band for about four or five years now well now it's starting to creep into Fishers starting to creep into Noblesville you know these these don't go into other areas of the state Southwest Allen Warwick County um you know you know this if you had an area that developed and had a lot of households built and moved in in the in the 90s and OTS more than likely there's still the original homeowners there in most cases their kids are grown away are mooved grown up moved away and they're empty nesters people think they're going to keep having kids coming out of there for they don't um it's usually about 14 to 16 years as you see kids in school you know and the parents just don't leave some will leave know people always wi you know they I don't live here anymore I don't want my kids to graduate going to move away 80 80% of the people don't downsized after their 60s you know 60% don't do till they after 70 you know that's that's where the real change is most of them stay put that's one big reason why your household size dropped last last decade was because of empty nesting so and the other thing is you don't have people in their 20s you know no suburban school district anywhere in the country has enough 20 early 30 year olds to maintain the birth they need in migration just to break even and and Avon's no different or planfield or or Brownsburg or any place else you know they they've got to have in migration if no one moves in their enrollment starts dropping tomorrow sure yep thank you for that anyone has a question feel free to will we Dr mcing especially when you look at kind of as we think about having element predicted we deed model middle schools it looks like they will open somewhere in the 800 to 900 range we talked about having three middle schools that was one of the concerns that our community shared they didn't really large Midol there are some really large middle schools in Indianapolis areer so as we' gone through this at numbers starting out8 obviously we've got a lot of construction school as the board knows years looking at different models there was even more construction that we had mastered at Avon school and the school don't wantu and as you look his projections are that we would be under at 3800 by early3 so I think the board made really good strategic decisions based off of the prev that we had and what our community told us data com sets usely structure element middle schools UL ultimately all leading Avon High School and feels like and and if I can add we're we're doing about eight redistricting projects around the country right now finishing up and we've done several hundred over the years I'll just throw you're doing it right folks um so and not many district can make that claim so go with what you got it um I I not going to name names a school district down South Carolina right now that I've worked with and they they just buil an elementary in school they don't need it's going to be about 18 months before their taxpayers figure this out I am so glad I just moved out of South Carolina so I don't want to hear about it U um but you know no this is um you got to remember that Avon's got some Geographic challenges too that um a lot of districts don't have I guess I the the one that I think would be closest to you guys probably Westfield Washington where um they have all of their primary growth in the South and the East and everything's going up north and west you you developed first in the in the East and it's kind of going out to the West you know and You' seen more and more growth particularly building construction out in the west well this is all true but while this is going on your East is empty nesting you know and um if you look a lot of the school districts around metropolitan Atlanta cob count the same way they they built all their schools in the East and this building went West so now they've got all their buildings where the kids aren't and all their kids where the buildings aren't so it's really a problem for them their attendance areas are really funky looking so you know it's trying to balance because the thing is when you pick the build of school you're stuck with it there for 50 60 70 years that's why you tell districts that that site selection is so important when you build a school and you the last thing you want to do is build them close to each other so you you guys with your plant actually in pretty good shape I mean and You' got a lot of restrictions on you know land availability Transportation issues things like that you know um race ethnicity social economics trying to balance those out very challenging but um at least you're you're addressing them to the best of your ability is given the constraints of of geography and and demographic dynamics of involed involved not Dr getting ready to lead a group we push that out to all of our parents all of our staff if they want to be involved in redistricting last we checked we had about people that were interested being a part of that and learning about all the decisions that go into redistricting but one of the our goal is that through about six or seven meetings with Dr Sullivan and our transportation team we will that committee will help us narrow down to two models of Lin that we can send to Dr plug it into his system and help us out what elementaries have douze ofct we opened it was overcrowed and so that was an area where we looked back and thought okay we we might have done that if we knew now what we excited to have his support along decision hopefully these right as we go through this significant structure it's difficult to redistrict it's tends to be more difficult on parents than it is kids but it is difficult it's a difficult transition and so we only want to do it and right and not have to turn around and do it again CP support hopefully be a never it's always been interesting 36 in our district US 36 has been a Great Dividing North Middle School and South Middle School have been so evenly I thought you were there and H is over here former principles at those building we have always kind of mared that that arbitrary line of us6 really Balan middle schools between and sou so that's one ofri further questions we willj our working session Dr mckb thank you so much such a working with you learn a lot I'm just really excited to see our end product when we get through your districting so thank you thank you my pleasure thank you so much have a good rest of the meeting thank you bye

e e e all right go ahead under item A3 and I'll call the meeting to order and move to A4 a roll call of members present this evening Mr Allen is absent Gary mclen here Matt meler here Matt Roth here Kevin Jer here Ryan Wall here Carri Heim here all right thank you we'll now go to item A5 are there any revisions of the agenda this evening no we do not have any revisions to the agenda this evening all right we now go to B1 core values discussion well it's a exciting time of our board meetings that we get to celebrate our student achievements and uh what a better way to start off our first boarding board meeting as the school year has started uh and let me just read to you um and we are so excited to honor this student it is with great pride that we gathered tonight to honor a remarkable student athlete who has not only excelled in her sport but has also exemplified the core has achieved an extraordinary milestone in her athletic career on May 31st at the prestigious ihsaa State Track and Field meet held at the Robert SE Hall Track and Field Complex of Indiana University in Bloomington Alice competed in a 3200 meter run against the state's tops top Runners she earned an incredible eighth place finish with a remarkable time of 10 minutes 3613 seconds alysa's accomplishments is a testament not only to her hard work discipline and dedication but also to the support and encouragement she has received from her coaches team mates and family her achievement reflects the commitment to Excellence that we strive to instill in all of our students Alice your determination and resilience have inspired us all you have shown that with passion perseverance and an unwavering belief in oneself anything is possible on behalf of the Huntington County Community School Corporation we congratulate you on this outstanding achievement and look forward to seeing all the great things you will accomplish in the future please join me in giving a round of applause to Alice FZ for her incredible performance and dedication Alice we are so proud of you well done tonight we have the privilege of recognizing and honoring some remarkable individuals whose dedication and commitment to our schools and Community truly embody the core values we strive to uphold here at the Huntington County Community School Corporation first we are excited to welcome officer Daniel loe's of the Huntington City Police Department as the new newest addition to our re school resource officers Officer Lowe's will primarily be stationed at rview Middle School where he will play a crucial role in ensuring the safety and well-being of our students we are confident that officer Lowe's will make a significant positive impact on our school Community next we want to express our heartfelt gratitude to officer Ben Whitman of the Huntington City police department and officer Don Whitney of the Huntington County Sheriff's Department their ongoing dedication and tireless efforts in keeping our schools safe and forging meaningful connections with our students and Community do not go unnoticed their presence and commitment are vital to creating a a secure and supportive environment for our children we would also like to extend our sincere thanks to Chief of Police Corey boxel and Sheriff Chris Newton their unwavering support for the integration of school resource officers within our schools is instrumental in maintaining the Safety and Security of our educational environment their leadership is a Cornerstone of our continued success in this endeavor additionally we are grateful to Mayor Richard strick for his exceptional leadership and steadfast commitment to the Youth of our community mayor strick's efforts in fostering positive connections and providing valuable support to our schools are deeply appreciated to all of these individuals your dedication and service make a profound difference in our community we want to thank you for your exceptional contributions and for embodying the values that make our schools a better place for every student every day and also let me uh uh share as well Chris McCutchen our Huntington City assistant chief of police was also uh in the photo did I miss anybody that was a list I'm telling you that was awesome what a great great group and we're so appreciative of your support um to our school corporation congratulations Mr trout that concludes our uh core values for this this evening thank you Mr Peters we now go to item C1 public comment uh this is an opportunity for members of the public to address the board uh typically on issues and matters that are on the agenda but uh right now we have one person signed up uh David Van [Music] gor and if anyone else would like to say anything uh after he's finished you can come to the microphone can you hear me good evening board um I have just a few things tonight I'd like to discuss with you um first one being how we present the financial numbers here uh let's just face it it's very boring and it's it needs Contex which I don't think we're getting what I recommend is creating Financial dashboards I have done this in large corporations where we have key performance indicators or kpis where we can easily have digestible data where the community doesn't have to understand all the nuances of you know the school administration what they report to the state for example we can have enrollment numbers trended enrollment numbers over several years to see the decrease or increase in student uh enrollment uh the next one is uh school bus safety we just started school and I live on 24 and in the first three days of school we had two violations of the school arm and we had many many ones last year probably averaging once every two weeks uh I do know you guys uh work with law enforcement to pursue these cases however I think we need to make a larger communication to the community to emphasize the importance of school bus safety too many kids get injured and it's just preventable uh the next one um marketing dollars we as a school corporation don't have the funds of a caramel of a HSC where we have a large wealthy tax base we're working class we need to act like it we don't need School branding at the cost of you know $75,000 that money can be better spent towards students teachers schools it's just going into ether uh the last one is I want to applaud you guys in uh pursuing Partnerships and I want to encourage you guys to build on it uh the partnership with Parkview Health it's bringing in dollars the partnership with Indiana wesland is bringing in School nurses and I think there are more out there there's more opportunities for uh our kids to learn new skills valuable skills that will Pro help them be better earn more money and just have a greater experience here thank you all right would anyone else like to address the board [Music] excuse me all right no one else having come forward we'll move on to item items D1 through 13 the consent agenda yes we're going to highlight a few of these for you this evening uh the first one is uh the field trip request from Mr Park who is here uh this evening uh for you um this is what I call the annual trip that he puts together with that um we wanted to give a few minutes here for you to ask any questions Steve do you have any any points that you would like to make first and then we'll open it up to the board uh with that then okay well the uh thank you for the opportunity to once again come forward with this uh request before I do um I had kind of an epiphany about 3 or four days before school I was telling Ryan and Cindy that um I opened my classroom door to a gift um thanks to each of you uh encouraging some Renovations in the science department um I've been doing this for 30 years and never really gotten choked up when I opened my classroom door that changed this year um and we all know that programs and you know new drywall and things like that that um they they're secondary to um the kids that come in the classroom but if we can do everything we can to um give our kids what they deserve uh I really appreciate that uh from my heart that it was uh it was a pleasant experience walking into that room this year so I uh I want to thank each one of you for that um we we really appreciate that uh secondly the reason I'm here is for our Apes field trip this year again um I I think Cindy handed out kind of a I guess a color copy rather than just a text copy like we get on uh my learning plan um of more detailed schedule of what we do I thought you might be interested in seeing almost minute by minute what we do at the very bottom on the back page I kind of highlighted a couple uh changes not really changes but additions that uh I'd like to make this year um and the first one is uh we would like to fly into Miami instead of Fort Lauderdale for logistical reasons um financially it's about the same but for busing uh and for hotel Logistics it's a little bit easier for us the second one is when we were down at the BR uh the Britton Environmental Center last year uh we noticed that they have the opportunity for some shallow water ecological studies so I'm going to add a kayak to tour which adds a little bit of a cost but the um the educational benefit will be huge with that also um if you remember when the kids presented last year on our trip uh they kind of pointed out the coral nursery and um we're going to expand that this year as well so our kids get uh some additional Hands-On opportunities in uh the worldclass coral Nursery there uh to the point where uh they're actually be um cutting corals and replanting corals and then finally um we're going to I've scheduled a um we going to schedule a tour at the US Coast Guard Air Station Miami um so that our kids can kind of see how um how they help protect uh our coastlines um our Suns station there now so um the commanding officer gave us uh some uh some additional opportunities there that um our kids can experience so uh be willing to take any questions um not a whole lot has changed the last couple of years as you can tell there um but I'm more than willing to address any questions or concerns that you might have Mr Park I just want to say personally thank you um each year the students come back and they have such a powerful experience with you um you taking time out of your schedule to do this uh means so much to me personally and so I just want to say thank you uh to you because this is a trip that our kids will never forget and um I am personally grateful for for your leadership in that so thank you well I would like to think that the the comprehensiveness of this and the experience that the kids uh receive helped with our AP exam scores which I'm not going to brag about but we have some pretty pretty amazing kids here um but there as you know uh when you travel it's so much more than test scores it's how you you how you treat other individuals how how do you get to how do you treat each other in small groups and how do you get through Airline security and you know just all those small things that um kids may not have the opportunity to experience and so that that's one of the huge highlights for me so thank you thank you any comments or questions for Mr Park so what are you you capping it the number of students do you have a number in mind or going to try and how many students do we have here at Huntington North uh I uh last year um we took 37 uh my numbers are down a little bit this year because it's the third year that we've run it so we've kind of caught up those kids who haven't had the have already had the opportunity to take it so we're looking around 20 this year um and which is uh which is a great number I think so um I would love to take I'd love to Charter a plane but thank you for doing it well I'd like to address your first comments um and say it's it's awesome that we have these new facilities but it it doesn't work if we don't have great teachers like you and I'm I'm happy my youngest is in one of your classes this year U so uh we we really appreciate you and all that you do um especially getting out in front of this and uh you know not presenting this to us a month before and scrambling clearly uh you guys are pros at at this trip and it the more you do it you're it's just going to be better and better for the students so thank you yeah I tell my kids that even though they've got like a month or two to plan uh this started the week after we landed so um you've got to make you guys know what it's like when you're making travel plans like that and financially I want to make it um feasible for the kids and fundraisers and things like that so uh I am pleased and proud that um we have a lot of community silent Community Partners that step up uh if I have a student that you know can't pay half or you know is a little bit short um I guess might part of that might be that I've been doing this long enough um that you just kind of develop connections but we've got some amazing community members that will say you know hey I don't want my name on a t-shirt I don't want you know my name out there but here's a check so this kid can have this opportunity so um those are just kind of things that happen behind the scenes and um and we have an amazing group that we work with so any other comments or questions well thank you Mr Park I appreciate that we'll vote out on it here a second in couple minutes excuse me um number seven in this area is uh some more or are some more ECA renewals for you um that we are having at Riverview middle school so I want to draw your attention to those whether it be band Keller guard musical show choir local yearbooks robotics um Etc we're also um adding one additional name uh to a lunch officer uh for security officer for us this year uh officer Hilman so I want to draw your attention to that number nine is we talked about this at the last school board meeting this is the actual mou um memorandum of understanding between Indiana Wesley and University and uh hccsc with the stepup program and so you have that all the details there I personally want to say thank you to Mr Peters for his leadership with this he has been um incredible with this day-to-day so Jay uh thank you for all your leadership uh with this area number 10 is the actual uh memorandum of understanding um with our adjunct teachers taking part in the Anana Wesley and stepup program um there and I've listed those uh for those four individuals for you there and we so much appreciate what they're doing uh for their students and colleagues and schools um as we speak to that uh Mr Roth do you want to comment on number 11 with the superintendent evaluation there uh yes I'd be happy to um we went through U an evaluation process of superintendent trout pursuant to his contract and uh he is rated highly effective and based upon that rating and the contract that we have he's receiving a stien that's equal to the same percentage uh that highly effective employees received and so uh pleased to have that on the agenda this evening and uh pleased to have Mr trout with us I'm pleased to be here so yes so yeah thank you I I just do want to say to all of you and the community um while thank you for your continued support um emails text messages phone calls dropping by um means a lot and so uh I'm grateful and looking forward to another year here uh with all of you um we have some I want to uh request you accept some donations here and some grants uh the first one is uh hccsc is requesting permission to accept a grant in the amount of [Music] $68,700 from Jor donors choose excuse me awarded to Mrs Stevenson's class to be used for literacy Block in her classroom and thirdly uh Huntington North High School's requesting permission to accept a donation of $200 uh from Vincent uh and Brad burage I hope I say that right in honor of David Houston to be used in support of the BAM program for v in various Ways last one is uh acceptance of the payroll and payable register um this is the format looks completely different to you as a board and to our community and I want to make note of that um as you as a board are aware and some of our community may be aware is that we have been going through extensive conversion uh with our business software over the last few months and so now we are in the process of using it uh full-time and so today um we are are not just today but over the last couple of weeks we're officially live with a new Financial software which is called La um this means that while reports will begin to look differently they will reflect the same type of information that's been presented to you before in the past now what I'd like for you to do is this is really your first glance at this and seeing it in this format if you would like to see it changed in any way uh shape or form please please let me know what you'll notice is a major difference is in the new accounts payable report um uh because now we have both amount column and a Check Total column you will see that there we have not had that before the amount column reflects the amount of the individual invoice and the check total reflects the running grand total of the register for all invoices inline for payments as a quick reference so you'll notice as I'm looking at Matt's screen here you'll see those those two that are that are there um at the next board meeting on the 26th of August we will have updated payroll reports which will be provided for approval uh of the August 2nd and 16th payrolls um anytime you go through a conversion you're expected to have a few bumps in a road and we did just that with payroll um I am very proud of the department they've been working very hard I believe as of this afternoon we are ready to roll with the new payroll we'll get that out to staff on Wednesday to take a look at before the payroll on Friday to see if any corrections haven't been made but I just want to make note of that to all of you uh on number 13 with the accounts payable and payroll vouchers so I'm just seeking your approval of all those 13 items all right thank you Mr trout would anyone like to make a motion regarding the consent agenda I'll make a motion that we approve the consent agenda as presented all right is there a second second any questions comments or discussion before we vote I would just say looking at the Personnel report kudos to Administration and principles and filling I know the end of the year or the beginning of the year leading up to it is stressful and I I believe we're ready to go this year yeah we are we are in a blessed place um we are full we've got have all our staffing teaching positions filled you know I think we're looking for a few yet peras that would help us out with that but when you look at all of our staffing positions we are thrilled with where we're at here at the beginning of the school year so thank you anything else all right hearing none we'll vote on the motion to approve the consent agenda all right motion passes six to zero will now go to E1 records retention schedule yes I'm seeking your approval uh this evening of the enclosed uh records retention schedule um changes to this General retention schedule are listed on pages 14 and 15 of this document the majority of the changes were language with one new record series added for the general obligation Bond register um the school retention schedule has not changed for the most recent schedule adopted by all of you last spring um this is a document which we follow closely in all our records retention and so um we are currently in our central office going through a lot of these processes uh right now and so I just wanted to bring this back to you to let you know that as it relates to the schools you'll say where's the changes there's really hardly any to the school piece of that but for us to continue to move forward we need your approval for this so I am recommending your approval of the County local General retention schedule and it's for the public as of the Indiana archives and record Administration so that's what we need this evening so thank you sure thank you uh would anyone like to make a motion regarding the proposed records retention schedule I make a motion that we approve the updated record retention schedule as presented is there a second second any questions or comments before we vote all right hearing none we'll vote on the motion to approve the updated schedule man if you're in government class you should have come to this meeting tonight there you go all right motion passes 6 to zero now move to item F1 teacher appreciation grants yes this is uh one of our school board policies 3220 point0 one uh house enrolled act1 uh requires school corporations to adopt an annual which is why we're bringing this to you this evening polic uh policy concerning the distribution of the teacher appreciation Grant and the policy must be submitted to the ID for approval by the close of business on Friday September the 13th for your information we usually learn about these amounts sometime in the fall and we have traditionally paid these out to our teachers this uh money out to our teachers sometime in December of each year so to meet uh all these requirements as as I just listed uh I'm seeking your approval of Schoolboard policy 32201 all right thank you Mr trout would anyone like to make a motion regarding the proposed policy for the teacher appreciation grants I'll make a motion that we approve the policy as presented for the teacher appreciation grants is there a second second no that was her did you not hear was Carrie me to it any questions comments or discussion all right hearing none we'll vote on the motion to approve for somebody's not working it's coming okay all right motion passes six to zero now go to item G1 Schoolboard meeting calendar 2025 okay um don't I don't know if we're going to be at a point to approve this this evening but I wanted to get this out in front of all of you so we could at least begin talking about it uh so we can get our calendars arranged for the calendar year 2025 um a couple of pieces with this I want you to look at on you'll notice that our first meeting is on January 13th which is our organizational meeting by law that's what we have to do uh at that point in time a change this year you'll notice the second meeting in January it's not a work session but a board meeting is because it was just too long of a time frame between board meetings that we had in January and then in February so we changed that second one in January to a work or to a board meeting um the other pieces with this we need to talk about um I'm not I don't know here if we know when the 4 H fair is quite yet for next year um but that July 21st may be in question there Jay I'm sorry you and I had a passing conversation today do you know any more information about that I don't the fairboard has not set those dates they've not confirmed them yet but said that uh the corresponding dates from this year's Fair would right go to the 252 so that's why we may want to hold off here for a little bit but I wanted to have that date and I believe we're okay with the September 22nd date with the isba State Convention Ryan is that right is that you found out prior to that I got word from isba today okay so the only time we're not on a Monday is the 27th of May so what I'm proposing is we just table this today but I wanted you to look at this as a board and see if there's any other changes that you would recommend and as soon as we learn about the 4H fair uh next year we'll be ready to roll with this but I did want to get it in front of you so that we could begin adjusting our calendars accordingly questions thoughts comments okay all right thank you so we'll just keep that on the agenda for the next meeting yeah if if Jay and I learn um when the the 4 fair is that will that'll be the last piece of information we're going to need for next year's school board meeting dates okay yep all right we'll move on to G2 items of discussion by board members so after the work session on Wednesday um I met with um Mrs kitchen um and Kenny Butler and a couple other people today uh we discussed salamon's um logo and branding and I think that we have a I'm confident that we have a direction that we're going to move so it was a good discussion and um all parties were in agreement moving forward good so thank you yep all right anybody have anything else all right hearing nothing we'll move on to H1 adjournment would anyone like to make a motion to adjourn so moved is there a second second all those in favor say I I opposed all right

thank you madam president Dr Smith members of the board uh tonight we have a member of our fond Council Mr Adam stald here with us and I would ask him to come to the mic at this time uh this public hearing is regarding an upcoming um Bond sale for the 2024 General obligation bonds um Mr sterwald has some additional information to share and we are looking at a tentative Bond sale date um of September the 18th for the project where he's going to talk about tonight Dr Smith uh ladies and gentlemen of the board Adam stero with Barns and thorberg I'm filling in for Jeff Walkin Bush tonight uh he canot be here tonight but he has has sent me in his his spot so uh just give you a little background so I think back in 2013 you guys went through the preliminary termination uh procedures approved I think up to $80 million of projects to be spaced out over various Bond issues so tonight what we're here for is approval for 8 million worth of General obligation Bond there are two resolutions one is for the actual authorization of those $8 million bonds the second is for the additional appropriation uh of those $8 million wor the proceeds also uh got word earlier I think it was today that we or no late last week that uh S&P came in and affirm the current Bond rating so that's always great news I want to share that news with the board as well happy to answer any other questions or any other details um can you tell the public what that bond that doua plus Bond rating means for our projects yes so the higher the bond rating um the more secure the bonds the more Bond Pur will be interested and uh ultimately results in a lower rate and cost to the school Which is less less taxes on the taxpayers so more participation and more participation and less in interest correct great board do you have questions about these Appropriations I do have one can you specifically tell us what these are going to be going towards yeah um at school buses uh other maintenance equipment and other various small small capital projects throughout the district but uh because I see here too it's the long-term facilities Improvement so is that towards anything that is in our long-term Blue Ribbon plans so it it maintained that name from uh board action that we passed last year uh part of that $90 million uh overall long-term plan facility plan so that's kind of where that name derives there's these would be smaller smaller uh projects along the way thank you yes any further questions do we have any questions from the public regarding this information if not hearing no further questions or comments um that will end our hearing oh wait do we have oh the school board oh the issuance of that was everything right so yes we'll bring it back later this evening for for a vote okay this will end our public hearing thank you very much for your time for being here with us thank you and now we will call to order our work session um and first thing is Mr Smith our Blue Ribbon facilities update please thank you Madame President Dr Smith members of the board uh we continue to push hard with our high schools trying to finish up the pool at LC uh majority of the tile is now down on the pool side uh the multi-purpose gym the new flooring is going on uh actually going down and that will be the last thing to finish this room up the hallway that's just outside the multi-purpose room it's been closed as we worked on that uh it should be open in the next couple weeks Ln new addition we're still pushing away on that the GL glasses going in both inside and out and finished work continues as you can see there uh the entryway is uh nearing completion and they're moving through the North End that's the new community room uh first room to the right when you come in bser we continue to uh renovate throughout the building new doors going in this will help secure and partition the entire building in certain locations the main gym is now complete and uh we're finishing up the uh the new Auditorium the seating we're waiting on the actual seat once that comes in we'll put those on and a little bit of finish Works uh site work is near complete out front uh we are and I believe over the weekend they poured next slide uh to the left and right of the main entrance that'll be full concrete uh F Creek Valley classrooms we finished a lot of classrooms uh in both buildings about 40 and now we're moving through the art department at Fall Creek Valley again the art rooms been renovated site work continues on softball field dugouts and uh fencing and of course the grass and so will follow here at LCC concrete work continues with the sidewalk once that's in they'll be moving towards a finished coat on the south end parking and the tennis courts are being uh Dressed with with the Finish color and topping and of course the bridge is demoed and will be rebuilt the new lecc the three structures uh what I call the towers uh elevator and stair towers are up uh we have the curtain wall going up around the maintenance area there on the northwest side and then uh actually we have steel started to be delivered today and base plates will start this week as well fantastic questions from the board I had one um thank you Mr Smith it's coming along really well um every day I had a question our high school dedications are Sunday October 6th correct okay and then um how close to completion will Ln and LC be at that point Point um like on the North End of Lin we're hoping them to be 100% complete by dedication okay thank you any further questions from the board um and we will move on Mr miles to request for permission to advertise the 2025 budget thank you madam president Dr Smith members of the board uh at this time as we move through the process of um advertising and adopting our budget which is statutorily IR ired by the state of Indiana uh our next step is to um advertise and to get in order to do so we need permission from the board in order to do that we uh the calendar is in front of you and also shared uh on our agenda at our last meeting with this was approved the calendar and so this next step is to uh get authority to advertise the budget following that we would have a budget hearing on September the 9th and um adoption on September the 23rd in the meantime the budget would be shared publicly available via our website and also shared with the state through their website um all as required can you please remind us of our fiscal year our budget great question that is a calendar year uh per state statute so January 1 through December 31st and the budget also includes as were required by Statute uh not only our our full financial budget um but also our Capital Improvements plan and our bus replacement plan all will be shared uh online the questions for I'm just to verify that I understood it correctly um after our vote today then it will be publicly posted um the budget correct okay thank you and AD oh and advertised corre is it's appropriate so one of the questions because this the first first time we've seen the fisical copy of the budget of how knowing that Esser funds are sunsetting knowing that a lot of those were um going towards uh things like tutoring and those types of things how are we aligning our budget to the board goals to ensure that we're Meeting those goals and we're putting our funds in the appropriate places one of the things that we've always done in this district with grant money is that we have never ever um brought those Grant dollars assuming that we're going to immediately push that into our budget so we've learned to utilize those dollars in such a way where it won't have a long-term negative impact on our budget so I will say to the board you have nothing to worry about but there are many things that we had through Esser that we're finding other means to support so looking for other grants and other opportunities for example triy we've seek other grant opportunities to maintain that and keep that going uh one of the dangers you have is that you don't have enough money in your budget long term to be able to keep that I don't want ladies here that you have to worry about that because we did not utilize our estra dollars in any way that would hurt our budget but I can talk with you guys in more detail about some of the things in Esser and where those are going to be going because we're going to continue to offer tutoring and we will have to make some very tough decisions going around to next summer on how we're going to maintain our summer jump start program and that's why we have the group of Educators that I have here in the room we're going to come up with solutions for that outstanding that would be great if we could add another time have that conversation we can have that we we'll keep you informed board we will do that but we appreciate our federal government we'll take some more money if they have it okay I'm taking a moment to write that down to add to our agenda can talk about good great comment thank you um we will then move on to our if there's no more comment we'll move on to our teacher appreciation Grant policy Miss Johnson good evening Madam president Dr Smith and members of the board this evening I bring to you for information our teacher appreciation Grant policy and at this time we are um not amending the policy only changing the date it's just by per statute by law that it has to be done annually and um the good news is for all of our teachers that are highly effective and effective They will receive um a bonus sometime in December it's last year it was very close to the holidays um for their overall evaluation rating so that's the information bring brought to you tonight about the teacher appreciation Grant policy are there any questions about the teacher appreciation Grant policy you have a chance to read through it yeah I just have one question in terms of knowing that this is a grant is this seeing that this is going to be continuing for next school year for teachers this school year because I know this is being paid in AAR so is this is the expectation that this will be continued next year for our teachers yes to my knowledge we've done it every year thank you um m board member dun ask a very good question because as a point of clarification for the public this is funded by our state legislature and so each year year or each two years they do a two-year budget they have to appropriate money in order to fund this so this is this uh this December will be uh the second appropriation of their two-year budget so when they come to meet in January 2025 they'll have to make a decision if they're going to continue to support the teacher appreciation Grant so we will speak to our state legislators starting tomorrow and we've got several meetings and make sure that they will continue to do this we appreciate our state also we're here for you we're here for you okay fantastic if there are no more questions we'll move on to uh discussion of our board goals uh Dr Brown Mr Kik good evening president hus Dr Smith members of the board tonight we have for you our board goal presentation as approved at our last meeting pending amendments and that's here in front of you tonight okay so um I'm going to suggest board that we arrange we we do have paper copies and we might arrange it proposed on the left and um the draft on the right so we can so we can see more clearly and um we'll start we'll do we'll do one category at a time if that's okay that's all right and um Dr Brown Mr kusik please chime in if I'm I get this interrupt Madame President point of clarification yeah yeah that that was what that was what my question was so we'll be voting on the amendments in the proposed the draft is what we approved last session correct right the propos is what we approved and the draft is what we have now okay thanks so um but we can see where we came from and where we went to all right so student achievement um we did change we it it doesn't appear to have changed um any our rigor diagnostic was already discussed and that was that was in the draft um the model attendee rate the difference is that we have a really good definition definition of what the model of 10d rate means which is really helpful for someone like me that that looks at the alphabet soup of education and my head starts to swim so that's very helpful um and hopefully helpful to the public too um the average growth rate is is is has been that's something that we proved already um the increase in the I read proficiency for third graders and um thank you Miss Dunn um who have been enrolled in LT for two or more years because that's a state um designation instead of three or more years um the next section um increase by 10% the number of students designated as approaching at or above Proficiency in every subgroup on the annual I learn assessment accelerated growth in underperforming subgroups was changed to decrease by 10% the number of students designated as below proficiency Etc and increased by 3% the number of students designated as at or above proficiency Etc um and at the last meeting um this was something that was newly brought to the last meeting and I had not had um enough time to really consider is this change and I would like to propose that we use increase by 10% the number of students designated as approaching add or above Proficiency in every subgroup uh with accelerated as stated in the uh original proposed um and my reasoning is that we need to celebrate All growth and and I I know that Dr Smith said out 54m it's 5:48 p.m by the way Dr Smith did send out um to all parents in parents Square our proficiency rates as they compare to Maran County um and I did some research and looked at board goals throughout the county we did some research and um throughout the county um most districts do not have board goals um which is not what we would want to do here in uh Lawrence Township um our proficiency growth surpasses the state average in nearly every significant uh nearly every subgroup the subgroups are black white hispanic paid lunch free and reduced lunch special ed and English language learn ERS and between 2021 and 2024 which are the post pandemic years Lawrence Township has exceeded the state average in those growth rates uh that and um I I think very very deeply about our study of uh Ken Williams ruthless Equity um um and I think that Equity demands that no child be left behind and my concern is that if we move to the new goals some children in the below proficiency will be left behind and I see you know in in one particular District in the county um I see that um the board goals are asking for about a 25% increase in Proficiency in several groups and yet the graduation rate remains well under 90% And you see here that we have this steady long-term growth in proficiency with the board goal we have and our graduation rate is at 95% so I see that what we're doing is working that our kiddos who are below proficiency when they come come to us our teachers are doing Yan's work to get our kids up into the next category into the next category into the next category additionally I see with State Testing that the goal line keeps changing test keeps changing and it leaves our Educators unable to meet the new the new goal the new goal the new goal um because they just don't know they don't know where that goal will fall so our goal in Lawrence Township has been based on growth model and um I know that um some of the things that Ken Williams has said is in complacency well you know they're they're low our demographics are changing these kids don't get support from home aren't we expecting too much from them and it's easy to play the game of just working with those kids on the edge of proficient so if we put a goal in there for proficient um and forget about those that are moving up a category I think we're doing a disservice to those children for instance who come to our district in first grade kindergarten is not mandated in Indiana perhaps not knowing their last name or how to spell it or their address while we have some kids in our district who've been reading since they were four years old three and four years old and it is our duty as a district who believes in equity to bring those kids up to up to the grade level and you can't do it all at once it happens over time um um one a couple of quotes from Ken Williams is the ruthless in ruthless Equity we have to be ruthless about Equity the ruthless don't fall prey to the seduction of short-term data and feedback and I think we need to stay the course making sure that all of our kids are growing from where ever they are so that I'm going to suggest that we keep our our goal written the way it was in The Proposal in the proposed boards board do you have any comments I think that the I guess I'm confused because the way in which we were presented this was that we were decreasing the number of students that's how it was it was explicitly stated in that meeting that the increase by 10% is actually a decrease by 10% so the proposal was to make this more explicit for our stakeholders I I guess I'm perplexed at any sort of suggestion that Lawrence Township does not have high expectations in rigor and that this is somehow related to equity I I I'm really struggling to see the correlation there because this is this is not about not having high expectations this is about writing a goal that is easy for the public to understand because do Mr notter did State and we can go back and look at our our board meeting that this was actually as written it actually meant to decrease so that was why the proposal was was to actually write the goal as it was stated so we're still keeping the goal of having high expectations for those PE those that demographic of students what we're also saying back to the rigor is that we also have to look at the number of students who are at or above proficiency and 3% was not what we had recommended we said please as a Cabinet go back and determine what you believe is the appropriate measure and so 3% this is ensuring that we are capturing all students and not just a small demographic but ensuring that even those that are at above proficiency that we're expecting them to move the me so I guess I'm perplexed as to how this change is Shifting the expectation of rigor in the district my understanding from what um Mr Notre said at the last meeting was that um any goal that um asks us to um increase the percentage of third graders I'm sorry let me look at let me look at it again any goal that says increase by 3% the number of students designated as add or above Proficiency in every subgroup can lead to game playing where teachers will take just a few of the kiddos who are ripe to get into that proficiency place and it can leave behind some of the students that are um um in the below proficient category and I think that that's why we have both of those goals to ensure that that's not happening right because I think I actually had indicated that that was a concern of mine having seen that but I think when you have you've got every single every single category is represented on this so no child should be left behind and in fact in our um data no child was left behind so and so in our data from last year with the previous goal no child was left behind we had growth in every category so I think that what the proposed goal does is encourage teachers to move our kids uh move our kids through the proficiency levels and I believe that this is an appropriate goal for us I don't think those expectations would change one way or the other based on how we State these goals we would still expect our teachers to bring and to to bring up every child regardless of where they stand on the Spectrum I I agree with Miss Dunn that explicitly calling out the decrease in the number of students designated as below proficiency actually places the onus on our teams to focus on bringing those children up to um to uh approaching or add or above proficiency additionally this is how the state measures the district these are things that are reported out on the dashboard I think explicitly calling out the need for increase is an intentional point for we as a board to point to the expectation that just reaching approaching proficiency isn't enough and and it and it will not change how teachers will approach those kids we would not want that we would never want that as a district so I I and I also struggle to understand how the this relates back to any of the equity work given that we expect our teachers to treat kids where they are and to move them forward regardless of what the goal is what the end goal is this has nothing to do with the expectation of how we want our teachers to be approaching children I will say I think that's part of the reason why we have the equity audit is we know that there are some gaps within um some of our uh Equity spaces and I'll add I do agree with with having it how we had initially worded it because I also believe um policy by proximity um from Jason that's from Jason Bostic those that are closest to the work would have an understanding on the work and so we have continually seen growth I've been going over data also over the past week and so we are continually in the green so I guess my if this system is working for our leaders for our culture if we have the equity audit which shows that there are some gaps I've experienced myself some gaps I love our teachers but there are some Equity gaps in there that I think that we also need to factor in um the I appreciate I feel as though how we have it initially worded would also bring in the um it would present the data in a way that shows qualitative impact also because we have so much we are very comp complex District so that's just my two cents thus thus far but policy by proximity they're doing the work they're in the work we have growth I I take that point but that doesn't change the fact that the state does not measure us on approaching proficiency the state measures us on how proficient our students are explicitly calling out this proficiency piece I think is important and intentional and raises the bar for the district I appreciate that input do you have any I think all the points are very valid um again I like I defer with to what Miss D or Miss Pucket said about um the people in the work I'm not an educator so any feedback of that nature is very helpful um I'm looking at this as a yearly goal if we're moving the needle um how rigorous do we make the goal and how how do we state it um I'm kind of looking at it holistically too just even seeing the impact it makes when you move one child from one category to the other um that that's my main comment with this and I would I might add that you know as Miss Lawrence said If U decreasing by 10% um those designating and below be becomes an onus on our teams likewise increasing by 3% the number of students designated at or above proficiency increases the onus on our teams um similarly and I I wholeheartedly believe in um Higher Achievement percentages continually I wholeheartedly believe in that I know there's not a teacher in this District that doesn't want to improve their proficiency rates and um I would I would like for them to have consistent work around a basic goal and the um professional development they had over the summer and the professional development they have ongoing and I I know that um we see 95% of our kids come across that finish line um to graduation and I do I am concerned that if we focus on just the proficiency for this for the state for realtors we're not really focusing on our children and what's best for them um I know as a board we want to see growth in every proficiency rate but I don't think I don't think that the goal as state um originally is lacking anything that would U encourage our teachers to work diligently with all of our kids for all of our kiddos and I as um Miss Pucket said I want to rely on our Professionals in our district who have done such great work to improve our um proficiency percentages we've done the great work to increase our graduation rate I think 12 years ago when I started here it was um somewhere in the 80s we're out 95% I don't want to tell an educator how to best get this message across and how to best work with their teams and I see that we are succeeding with the goal as written and I would prefer to keep it as written there are no more comments please please members of the board I want to thank all of you every single comment that has been made about these board goals is truly good for kids it's truly good for the educators of kids and I've enjoyed 11 years of working for a board that has been goal oriented thank you for doing this and having this debate and conversation I do want to remind the board uh don't get locked into the board goals as the final fin Bible the final Ten Commandments it has to be a working document uh m d as you probably well aware of and we're going to have a change next year am I correct my experts not here but we're my curriculum people raise your hand are we going to have a change next year yes we are we're ready for the change we're preparing for the change so our board goals really should be a working document a piece of art that we're constantly working on to improve in order to meet the needs of our children because our children that arrived on August the 1st are from all kinds of backgrounds extremely diverse and we're trying to get them to the end of graduation and success in their lives it requires hard work so I commend this board for having a debate about student achievement we want to be number one in proficiency we want to be number one in growth we want that but we want to make sure that our board goals are understandable and easy to follow for our leaders and our teachers it's easy for me to lead a district when that is the case because then I can give the command to our leaders and teachers this is what we're working towards and so board you have expectations in those board goals and so I commend you whatever you decide we will do what's best for this District you don't have to worry about that I will see to it and our principles and our teachers these guys here are the support staff they'll get the materials the resources the building the resources there I see Andy and Natalie that our teachers need in the classroom in order to work with our kids and we will work hard to make sure that they meet the standards and Achieve success that's all I have to say Madam president Bo thank you thank you thank you so much can I ask a question quick question absolutely and I I appreciate that I think that that is helpful context um I think one of the reasons that we did want to shift the goals was because they are more easily understandable um in talking to various constituents feedback was that when you do we talked to somebody just the other day about when you name exactly what it is that you're inspecting because it's not an increase Mr Notre said it's a decrease that we're being very clear and clear as kind so that is I don't understand and I don't understand the language not being clear because this was very clear as articulated by Mr notter I think the other piece is people ask so what about my students that are at are above proficiency why are they not part of a board goal and so how do we answer that I don't think we have anywhere in our goals that we don't expect for our kids to pass the exam but we're not explicitly stating that in our board goals so how do we answer constituents is I I I'm asking I'm reading goals it is my expectation as a superintendent Miss D when I meet with your principles that all of my kids every building is improving the percent Proficiency in their school building every single administrator that is their goal when I meet with them each of my buildings have a bottom line of increasing student achievement they don't have the option there isn't an option it's based on your board goals that we're not trying to get kids to proficiency so I I'm missing something here in our board goals because I thought our kids had to pass the exam let me just say that I think that you know the board has approved U Innovations and gifted and talented this year and we've uh and last year um bringing more children into the gifted and talented program we've added a section of dual language gifted and talented um so we are giving uh massive resources to all of our children to increase their rigor um and that rigor increase goal does apply to all children and to all classrooms and that rigor increase does translate directly into an increase in proficiency but I hear Miss no I hear you I do I hear the conversation and so I understand and we continue to have conversation board because as we build for the new exam we're going to make changes this document is a work of art it truly is so I like to have a continued conversation so I I understand the importance of the approaching or encouraging approaching what I don't understand is why we wouldn't call out an increase in 3% as recommended in these proposed to increase at our above proficiency the approaching proficiency piece that's neither here nor there I agree that it's important for us to call out approaching whether or not it's 10% I don't know if that's the appropriate metric but explicitly calling out a 3% increase in at or above proficiency I don't understand why that would at all go against Equity or the importance of encouraging students toward proficiency and I think that was answered by Mr noer at our meeting when he said that it's a lot easier to play g games with that group henceforth other children may may not be getting the attention they need it's it's a lot easier to take a small group of kids and push them over that line leaving others without the attention they need what I'm suggesting is that we have a goal for both approaching proficiency and at or above proficiency I'm just I'm just relying on Mr not's I understand and I think it diminishes the abil I think we are not giving our teachers credit if we suggest that they might be gaming the system in order to increase and meet a board goal of 3% well and especially since all subgroups are named if it was just the 3% of at or above proficiency then that would be problematic because what we are doing is encouraging the bubble kids to be the students that we focus on I think by having all demographics of students that are captured here that we are and and maybe that the issue is with decrease by 10% the number of students designated as below or approaching because I do not see that that's in there and nobody suggested that we would not look at those students and I think that that maybe is is the issue because those students are not named specifically in that role I just am I missing something know we're throwing a lot of data out I've looked at and if I'm listening to this meeting it would seem as though it's kind of going in circles for the symbol are we making progress have we continuously how do you measure I mean how do you measure success you are having progress we are progressing every single year is there work that needs to be done absolutely I do not take away from that but it goes back to if this is working and I'm looking at sheets of green over yet work needs to be done done still continually but we are making continual progress we we all agree that we are making continual progress so the point because I'm I I'm not hearing that from those that I speak to I'm not getting emails I'm not hearing what you're hearing so I appreciate you sharing that but at the end of the day if I'm looking at the data majority of it is green so if to get it continuously getting to the green if this is a system that works for our leaders I I I'm not understanding I'll just let that sit there it's yeah I'll just leave that there it's working so I think the data that we also were given was students that were below proficiency and proficient I don't think when we saw the iearn data forgive me if I'm wrong I pulled it back up and I don't think that we saw every single demographic that was um but it was not in the presentation on I learned data so so maybe that because I I didn't see every single student in every single building in green for us meeting those well we looked at you're looking at the district AES right not down to each indiv looking at the district that's what we are here I can assure you that every building I deal with that directly as I evaluate all our principles that is a part of their evaluation process so I can assure you that every building we are talking kids being proficient overall proficiency for their school buildings and I have another concern I'm just going um Madam Madam president typically I know that we have these discussions at the D what is the normal protocol because there has not been a discussion outside ASAS even on the continuance until now what is the normal protocol when it comes to because I honestly I feel like we are not coming to the D prepared as a uned front and we are in essence wasting the time or we are not honoring the time of our leaders on something that we collectively could I was not further aware of the continual depth of your concerns that is something that I need that I need in order to make appropriate decisions so it's not fair to sit at the de ass and then it's it's it's been silenced and then we come at the day and then it's this it's a lot and so what is the normal prog protol as it comes to board Unity or board conversation when it comes to these topics because I don't want the public to also think that we're having this discussion behind the scenes because I haven't heard anything and so but then we come up here and it's just an in depth that I feel should have also been had before now well miss Pucket as you know um we were aware that these board goals were coming um several weeks in front of this and the board was asked to email each other about proposed amendments and uh most of us did um and so we were able to absorb that information kick it around and make a decision for ourselves how we wanted to move forward with these some of these amendments did not come to the board ahead of time um in emails and as you know we can't discuss this in emails it can only come as a suggestion from an individual board member because we don't discuss behind the scenes we don't have a discussion that includes three or more of us right um we can call each other we can talk to each other about what we wish to see in our um um any any agenda item that we that we have to vote on we can discuss any of that oneon-one with another member but we can't have that conversation and Mass on an email that would go against the state law um and it would not be so we have to have this conversation publicly but it would be helpful to know ahead of time what amendments are suggested so that we can consider them ahead of time and be ready for the discussion so I feel like that that is um directly based on my suggestions last time and so I thought I was very clear in naming that we did not have the presentation on I learn data we saw that for the first time the way that it was presented was that this is a decrease which confused me and then I talked to other people after the fact so it's very clear in that I was confused by that because I hadn't had the presentation so things that I know ahead of time I'm happy to to give suggestions and I did that but on this one I did not understand it I got people that had shared with me as well that it did not make sense why do we have a board grow goal that says increase when really our chief of curriculum is talking about decreasing it was it was very very very confusing and so that's where that came from and I think sometimes conversation on the de is the only conversation that can have happen because we are required to have these conversations in public View and so as much as possible email is something that we can do but I feel like it's incumbent of me to express what I have shared and I did share this in the last meeting so I I'm not sure where no that was not that it was actually because we still have had another two weeks even since then which I understand you had shared that even within even the proposed amended changes there's been no conversation and while yes we should have the conversation publicly it and and I take the blame for this also I think it's a reflective thing on having a conversation with you like us having a conversation in depth to to have greater understanding and knowledge of what's actually going on here so now it was not a a shot at you for that that makes sense but it's been silenced even within those two weeks even after the amendment or after the goals were amended so that's that's what I was referencing to so as much as we're asking our leaders to be to be transparent I challenge that our Collective efforts as a board we should probably do the same collectively I don't think that yeah I just want to add that P I just wanted to say um to the heart of the matter I am thankful that unified as a board we're actually talking about moving the needle and setting goals for our students you know we want Excellence that is what I see unified across this deos um to me the heart of the matter is just is how we're calling call in it out and wording it but I'm thankful that we are each very determined to have rigorous goals for all of our students and I just want to clarify too I'm not saying that there should be conversations had um the knowledge I mean the public should absolutely have have a transparent conversation but just conversation amongst each other to seek to understand where we are coming from that is the overall concern that I have is us um having discussions to seek to understand versus sometimes I feel there's moments Beyond even the board goals these gotcha moments or these moments where it's like I I didn't have time to process that I wasn't aware of that and so I just wanted to make sure that that was something that the public should also know too they we're not always a collective front when it comes to being able to seek to understand the knowledge and the insight to what we're going to bring to the DS just want to make sure that that was clear I think we're saying two very different things here we're saying we need to have all this conversation in public and then we're also saying we need to have all this conversation behind the scenes I I would say that I came prepared to vote on the Amendments understanding that that's what we would be voting on this evening um the increase in 3% I believe is important because that gets us closer to the state standard and I agree with Miss Dunn on the decreasing verbage in that it does continue to move our students Away From Below proficiency and toward at or above proficiency what what I'm the only thing that I'm seeing is different between the clarity that I see in these goals is the explicit call out for the 3% increase in at or above proficiency that seems to be the outlier here and so when I am advocating for the increase of three % um the number of students designated at as at Orab Proficiency in every subgroup of the annual iearn assessment that is I feel important in that it moves us more toward the state expectation now I'm not arguing that we should not also be thinking about approaching proficiency I think that's called out in the decrease of those that are in below proficiency because if they're not at or above proficiency they are approaching proficiency if we've decreased the number so I think the only outlier here is the 3% explicitly calling out that we increase at or above proficiency by 3% I think the other thing that's missing is the approaching Proficiency in this um proposed amendment are there any other comments ments just a clarify Point seeking to understand seeking to understand just for an example is when the information was shared concerning the parking that I had a heads up that that was some of the concern I actually emailed and followed up and said hey that's actually have we thought about this so while this this isn't I'm just giving an example of what was mentioned at our last meeting was the concern on the safety of the parking or the um uh traffic and after the meeting after I had time to process it I emailed and voed my concern I was seeing parts of what you guys were talking about but I was seeking to understand had I had that knowledge prior to sitting at the desk that's something that instead of taken that extra time to have to process that to have to email that's something that I actually could have sat in agreement with you on so that's why I say well we should absolutely be transparent up here it is equally important to have discussions amongst each other with the sole purpose to seek I seek to understand where are you coming from what is your Insight it's not a I'm not trying to shoot darts I want to understand where you are coming from but I still stand firm to I policy by proximity those that are in the work and doing the work that is what I will stand by they're PE they are the ones that have skin in the game I know even for Mr noer who had programs at Belzer that were very risky on the equity front but he moved those students it's not just him I'm I'm I'm saying him overall because he represents a larger SE sector as our chief chief academic officer he has skin in the game they have skin in the game and so knowing what I know history with Lawrence we're moving students so if they feel like this is what needs to be said or done to move these students in support of our leaders uh this qualitative is equally as important as quantitative m pcket I would suggest that you you are welcome to email me call me text me anytime I'm happy to always articulate my viewpoint that's neither here nor there what we're voting on tonight are the board goals as outlined here right and the increase the increase of 3% of students designated at or above proficiency moves us more toward the state standard that's what I came prepared to vote on tonight it and and that was the intention in the conversation last week was to be explicit in our expectation of Excellence for our students I I equally hear you I think we've said the same things repeat I fully understand coming from as I have said even when we amended the proposed goals I was still my stance was still stating or having it voted on how it was so while I hear you and I've heard you repeatedly I still I stand firm on what was presented to us okay any further discussion and I will say that um these discussions should happen in public they should absolutely happen in public um um I'll leave it there okay so we will move on now um to our action items um Mr miles the approval of the resolution for issuance of the general Geo bonds and thank you madam president Dr Smith members of the board uh following the information our actually uh public meeting um earlier this evening uh as Mr starwalt presented we will have two follow-up uh resolutions for your consideration tonight the first of which uh will bring to your attention at this time that is the resolution for the issuance of the 2024 go bonds and related matters this uh piece gives us permission to issue the bonds and I recommend at this time the board approve as presented so moved second properly moved in second and all in favor of the approval of the um issuance of GE resp hi hi any opposed the eyes have it um we'll move on to the approval of the re resolution for the additional appropriation of proceeds and interest earings of the gonds thank you once again this this piece uh this resolution is to give us the school district the legal authority to spend uh those funds and to receip those funds that would be a tight end with the uh 24 General obligation Bond so at this time I recommend that the board approve as presented so moved second properly moved and seconded all in favor I any opposed we have approved the resolution for the additional Appropriations the approval of the permission to advertise the 2025 budget Mr M at this time Madam president I recommend that the board approve and Grant permission to advertise our 2025 budget as presented so moved second properly moved and seconded all in favor I I I opposed the eyes have it will move on uh Miss Johnson to the approval of the teacher appreciation Grant policy Madame President Dr Smith and members of the board I recommend that the board approve the teacher appreciation Grant as submitted so move second properly moved in seconded all in favor I I any oos osed um the eyes have it we'll move on to the approval of the board goals and the only board goal we're looking at at this point is our achievement board goal do we have a motion is there a second to that second properly moved and seconded all in favor of moving of keeping the board goals as they were presented to us by the administration i i i opposed nay nay thank you we have the board goals passed um the approval of the Personnel report um Miss Norman oh I yeah we just the Personnel Miss Johnson Madame President Dr Smith and members of the board um I recommend approval of the Personnel report as submitted so moved second properly moved and seconded all those in favor I I any opposed um we will now move on to the um end of our meeting which is board and administrator comments so um would like to make a comment I'll go um once again I just wanted to thank everyone for the start of the school year um I know August is always a very busy time having grown up with an educator um so thank you and let's you know here's to a good semester um once again I want to thank the board and all the team involved that we all um want rigor and we want our students to achieve and we love seeing them succeed and find their their place find their voice find what they want to do and that's all the work that's being done in the district so thank you everybody this has been a lot of a lot of work and it's because we care and we all want to see success everybody's invested on a lighter note um I'm continuing the work of my former board member Mr Fiji and there are vegetables in the back for anybody who is here in the meeting in person so thank you I do I just want to take a moment y'all take a deep breath then let it go please is something powerful about breathing that just helps to release tension yall know I love some tension because that's where the hard things that's where growth happens is intention and so thank you for taking that breath with me I continue and will will continue to seek to understand and so I seek to understand I I really truly do all of our members I really truly do and I look forward to that and so I look forward to this year and I look forward to continual deep breath moments with you all um I would like to thank all of our board members U the four women with me here on this de I'll have the best hopes for all of our children and um work hard to make sure that our children have what they need to succeed and I appreciate everything you do I appreciate all that you say I appreciate all points of view and I'm grateful for for you all um I appreciate this Administration and all they have given and excited about the beginning of the school year and along with the beginning of the school year comes the beginning of this board's legislative meetings uh we all serve on the legislative committee this board as a whole is the legislative committee along with Dr Smith Mr miles and our legislative meetings begin tomorrow and um for all that are able to join us it is our chance to speak directly with our legislators so whenever possible please Avail yourselves of that opportunity um and opportunity will be spread around equally and please Avail yourselves of that opportunity um I'm excited for the game in a couple weeks um our next monthly board meeting will be Monday August 26 it will begin at 7 p.m Dr Smith r n Smith is that time of the year to the podium as always give us a quick update on the battle on 56th Street that's going to take place sure that's right August 23rd 7 o' LC versus LM Battle of the Bell more information forthcoming but 7 o'clock August 23rd we're back at home this year so at Lawrence Central at Lawrence Central board remind you please wear LT blue as you have to represent both of the schools and we will give the trophy out to the isn't it exciting when we start school and all these things come back our kids in this community live for the Lawrence Central Lawrence and our football game that's a big deal for our community and it's the one night when we play football where we're all together and I love that about that game so board thank you yes I will see some of you tomorrow as we'll hit the streets to talk with our state legislators and we've got a lot of work to do board a lot of meetings coming up so I thank you in advance our next meeting Madame President we will be doing some awards and honors so board we will be down below the day honoring our student Susan Jordan readers we've got some AP Scholars and we also have a state champ and one of our employees that we're going to recognize so make sure you are ready for that honor of our state employee in transportation so we will begin at 7 though at we will start at 7 o'clock yes it will start at 7 thank you you have a motion to so moved to adjourn we are adjourned thank you

[Music] hello and welcome to the Views expressed I'm Makita Keegan and on this episode we have a very very special guest with us it's Mr Frank crims Mr crims is running for Governor's Council District 2 um welcome to wca's the Views Express Mr cmans thank you Makita it's a pleasure to be with you well let's just get into it I have a series of questions that I've been asking all the governor's Council candidates and I'm going to ask you the same set so first off who is Frank kmn uh thank you my name is Frank kmn my legal name is Francis D KMS Jr I'm married father of four children I live in stolon Massachusetts where my wife and I have raised our children we have four grandchildren I grew up in town I happen to go to high school at seian Brothers High School After High School I was lucky enough to win a scholarship to Harvard College after college I worked with my father's small real estate and insurance business during the day while they went to law school nights I graduated from suffk University Law School in 1981 I opened up a practice in my hometown with stolon after that I got active in the community right away I was practicing law in the general practice of law from 1981 to 1992 when I was fortunate enough to be so elected by Governor weld to be a district court judge at the stolon district court I served as a district court judge from 1992 to 2010 at which time my career had a little pivot because my wife and I were putting four kids through college so we needed a little more money to do that so I got out of uh public uh Service uh went back to the private practice of law had some positions in the public uh service and continued in that and to this day I am a practicing lawyer I'm the managing member and founder of a Estate Planning and elder law firm called abano elder law Solutions out of Stoten and I've been active in a a few things and I'm running for this position thank you than fantastic so now we know a little bit about who you are Mr Kens um you're running for Governor's Council I'll ask you a couple of questions about that first off for the viewers who may not be familiar what exactly is the governor's Council and why are you running for this position the governor's Council that was first called the executive Council in the Massachusetts constitution of 1780 was that body that was put in place by our founding filers to make sure that an elected governor did not exceed his or her Authority uh in this awesome task of putting people in charge of the third independent branch of government which as you know at the time had no equal anywhere in the world there was no other government on Earth that had three branches of government and certainly none that had an independent Branch so that was the executive Council later became known as the governor's Council as it is today where there are eight elected members from eight different districts whose main function is to act on certain positions that were carved out in the Constitution to give advice and consent to the elected governor in case that Governor exceeded his or her Authority excellent so why are you running for this position I'm running for this position because because the governor's council is crucial in putting the people in place that are the most important members of that third branch of government our institutions are under attack today those institutions include the court system the judicial branch of government it's important that we remember we are a government under the rule of law not the rule of men everybody needs to take their part in this rule of law and it's important for us to have people in that third branch of government the judicial branch that know that that branch of government is not supposed to be partisan it's not the political Branch it's not where people are supposed to get different results based upon what party a a particular party is when they come before a court and it's important to have the best people occupy those positions who want to serve the public so we maintain the confidence of the public like the founding fathers wanted that is we have a system of government where the it is operated by the consent of the Govern and the only way the public consents to those laws is to have confidence that those laws are being applied fairly so I believe in the Constitution the Massachusetts Constitution the United States Constitution and I'm running to reinforce the rule of law and our respect for that rule of law and how we do that is make sure the people understand that the third branch of government the judicial branch is different from the other two branches of government and that is my biggest goal that I have so Mr cin um it's interesting you know it we know that the governor's Council has been exist in in existence since the 1780s um and its intention was to do exactly what you say but lately there's been a lot of commentary and uh debate around the utility of the governor's Council um you know I think folks want to make sure that uh you know that the the judicial branch is uh functioning properly that appointments are made appropriately but many other states don't have this body and a lot of folks in the Commonwealth think that this body has outlived its use usefulness could you could you share your opinion on on some of that talk that's going around right now sure I respectfully disagree for two reasons number one the reason is different from the other states is we were one of the first 13 colonies so our constitution of 1780 preceded the US Constitution of 1787 so other states had that Constitution to go by but in 1780 with our constitution we we called for an executive branch an executive branch not a legislative branch body to make sure there was not excess in the awesome power of the governor like if you look at the federal government for example the president of the United States will nominate people to serve as justices on the US Supreme Court and the inferior courts as you know those ninees go before the US Senate for advice and consent if they don't get enough votes by the US Senate they don't take their seats we have a system where those same people go before in executive branch body that are elected by the people the eight now I I'll I'll take issue with there was a movement probably 20 something years ago by some in the Commonwealth suggesting that the governor's Council may have may have outlived its usefulness then when they drilled down they discovered it was better than they thought when they looked at what the Alternatives would be some states for example have their nominees confirmed by their state senate then in Massachusetts that would mean you'd have to go through a process with 40 people I I would point out one thing to you a fairly recent thing in the last few years for example when when uh on the occasion that uh Governor then Governor Baker nominated uh judge Sharon L to be a judge and at her confirmation hearing before the governor's Council I remember the testimony in support of her that was given by the clerk of the courts the elected Clerk of Courts for Plymouth County Robert cedon and Robert cedon a former rep and a former state senator gave a great defense of for the role of the governor's Council when he spoke before that same Governor's Council in support of a request for them to approve the nomination of Judge Sharon L and if you you watch that cuz it's it's can catch it on live streaming on the uh government Channel mass.gov go to Governor's Council see the hearing it's on YouTube that's a great defense of why we should have the governor's Council and and it was he said it better than I could say it today and I I believe in that not only for the role that the council plays for judges and clerks but the role it has for warrants for the State Treasury commutations uh advice and consent for members of the parole board and the other duties of the office which include the appointment of judges on the department of industrial accidents uh the appell tax board and Etc so you know I I think uh we've heard some interesting Arguments for and against and I think it's good that we hear we hear both both at all sides around utility of the governor's Council so um so that that is important uh information to share uh you mentioned uh a lot of the other things that the governor's Council does um everything from you know the advice and consent for you know judges and um the industrial accidents for you know I guess my question to you Mr Kens is what are some of your top issues on Governor's Council that you care most about um in so far as uh some of the policies that govern's council is involved in the biggest role is defined in the Constitution and that's to give advice and consent to the governor when a governor is elected he or she may form their own judicial nominating committee but that judicial nominating committee does not vet prospective judges the way that the governor's Council does because first of all it's not public it's not open to the public and you don't get the same process the governor's council is public people have a right to a hearing and guess what after that hearing the person that gets appointed is going to serve longer than that Governor there's only one time you get a chance to really test the medal of who that person is who is going to be a prospective judge or Clerk and that's at the hearing before the governor's councel and if you watch some of those hearings you would might walk away and form an opinion that they could use a little more vetting at those processes in those hearings to make sure we have the best people to serve in those capacities so my policy that I'm concerned about is having the best judges and clerks to occupy those very important positions in the court because the judges and the clerks magistrate are the most important people in the court system and it is that court system where most people form their opinion about supporting the justice system the rule of law that we have the third branch of government that we put these people in is not supposed to be a political branch and when people think it's a political Branch they lose confidence in that system I am not running to change a bunch of laws in the Commonwealth of Massachusetts if I wanted to do that I would run for a state representative a state senate or something like that I'm offering myself as somebody who has been a judge knows what it takes to be a good judge has been in the system have been a a member of the bar since 1981 uh for almost 43 years I've been I've been in courts where I was a first Justice at stolon district court for nine years I was a uh acting first Justice at the Fall River Court I know the differences between the courts I have represented clients in the different courts and I know the difference between the type of Judge it takes to be a good juvenile court judge as opposed to a district court judge as opposed to a superior court judge probating family court judge land court judge appell judge and so on there are different competencies you certainly certain things you need for all all of those positions you need someone dedicated to public service but you need different competencies for those different type of Courts and the governor's Council is a forum where you have a chance to see what a particular nominee has done that is a good predictor of how he or she will be in the future sitting in the role that they are nominated for the Governor's Council has the opportunity to do that the judicial nominating committee does not have the the opportunity to do that it's a different position Jud IAL nominating committee takes a big pool and from that pool they select a certain number to offer up to the governor so he or she can can review those candidates and ultimately decide who to nominate for a particular position the governor's Council has a completely different role each counselor represents their district and gives their District members the public a chance to weigh in on the particular person being nominated couple of followup questions for you um so uh just a circle back and you you listed off your qualifications too and that was like one of my questions that I wanted to dig into so we'll talk more about your your qualifications for the position in a little bit but before we do that I have two follow-up questions for you the first follow question I have for you is that um you know you've stated uh many times that you want to make sure that the best judges and the best clerk M magistrates are selected and you know I think you you did uh let us know that you know govern's Council uh vetting process is public uh so folks can see those folks uh while they're evaluated but in your opinion what what makes a good judge generally or a good clerk magistrate somebody who has shown in their career in their history that they are dedicated to public service and they have shown that in the communities that they come from from all the diverse backgrounds and communities that they come from people have an opportunity to excel in their career but also show what type of person they have so we can have a gauge on not only their competency but their temperament and the ability to deal with the public and reinforce the confidence that the public has in the result that uh people have that will be dealing with them in the future that's how you do it you don't just say that somebody you know went to this school or that school or someone won some award somewhere that type of thing we need people that are going to serve the public on average in the era that I was at judges that were appointed and I went through the same process serve for at least 15 years so their tenure exceeds the time of office that the governor will serve so you have to make sure that you have the best people to do that and you have to make sure the people that occupy the positions of clerk's magistrate are held to that same regard because those are very important positions most people in the Commonwealth will have their first interaction in the court with someone for example on the district court that will certainly have more uh cases that the public will be dealing with than the interactions with the land court that type of thing so there are there are different competencies you need and the governor's Council has the time in the process to check that out to vet that out and all you have to do is check out the hearings they're they're on they're on live stream TV go to mass.gov Governor's councel check out the hearings and you'll see what I mean so it's not just competency but it's also temperament a combination of of okay so so and I understand that those are the standards that you are would adhere to if you were on governance Council so the next followup question I have is uh for a lot of folks though um when you it is a public process uh for for for for these appointments but uh there are folks who have been monitoring this public process and they push back and they say that in past years the governance Council has been nothing more than a rubber stamp uh for the governor um for these appointments what what do you say about those concerns and how would you how would you uh how would you address those concerns if you were elected um every case just like in a courtroom is Case by case when somebody nominates somebody it's that individual case and so to the extent that in the past there have been people that have gone to the hearing process and someone doesn't ask the question or whatever even if that particular counselor knows something about the background that the particular nominee in all likelihood would be a great uh candidate and a great judge or clerk they owe it to the public to say that at a hearing and say how they for have formed that opinion so the public will have confidence in that so I would address any nominee the same way I I worked on every case that was in front of me as a judge I handled tens of thousands of matters and made tens of thousands of decisions in a career in the court that uh lasted 17 and a half years and on every one of them the most important case I ever had was the one right in front of me that's that's the most important case and when you're a if you're fortunate enough to sit on the governor's Council to represent District to the most important case I will have is the one that's in front of me and you do it that way and that's how you have to do it and you do that over time and that's how a particular counselor one gets confidence with people in their district and then you have to be somebody that can interact with your other counselors you have to have relationships with the other counselors and over time there can be a culture on the council we're going to raise the bar a bit we're going to expect more of the nominees and the hearings will reflect that and the public will get that and that's how you get confidence in that third independent branch of government the judicial branch so people will know it's different from the other two branches of government you have throughout our conversation talked about your background and your qualifications but I would like you to pull out um perhaps a few of the primary reasons why you think you are qualified to serve on the governor's Council okay by way of background first I'm a I'm an attorney I found that a law firm I was appointed by Governor weld at a pretty early age I served for 17 and and a half years I'm sorry you you you said you were you were pointing at an early age do you want to share that early age yeah 36 36 I served for 17 and a half years while a judge I served as a first Justice I served on the appell division of the district court I had a lot of assign assignments where uh for example when you're first Justice you have to deal as you the head administrative person in the courthouse and you're the trial court representative on HR issues in the courthouse you deal with the unions you have different constituencies there I had the attorneys of course but the attorneys are defense attorneys and members of the staff of the elected district attorney we have the clerks we have separate unions for the clerks separate unions for probation department separate unions for the court offices most cour houses are in County buildings where you're dealing with County Commissioners you have to know how to get along in those different capacities I showed I knew how to deal with people and get the job done I I've served in my town as an elected member of the board of Selectmen back then you called a selectman now they call it a select board I after that I was the elected Town moderator for eight terms before I became a judge uh governor governor after I be uh after I left the bench I was the appointed uh Town manager in the town of stoton for two years I was appointed as a Town Administrator in the town of Avon for four years I've practiced law the whole time Governor Baker in 2002 appointed me as the chairman of the state ballot law commission I served as the chairman of the state ballot law commission until 20 24 this year where I gave that up so I could run for this spot I have been in the game I have been in the court system I have been a judge I know what it's like to be a judge I know what it's like to be in different courts I've been in courts all over the Commonwealth I know what it takes I know how to do that job I'm qualified for that job that that's why I'm running for it I running for it because our institutions are under attack the world my grandkids happen to be growing up in is a whole lot different world than the world I grew up in and I want to do my part to make sure that we emphasize the rule of law uh teach people what the Constitution's all about what the whole point of it is and show that by example by the decisions we make in court Mr kimmons I can't think of a better way to leave this but before we end this evening um how can people get in touch with your campaign well the amazing Dewey has me all in this high-tech world now so we have a website www.

um except one which is resource math at Heritage and then we had a resignation so um we lost we dropped one new teacher in the first week of school so if anybody has a burning desire to teach middle school science we'd love to hear from you um or middle school resource math and then facilities had reported they were celeb in that they were 99% complete on the wood shop we're actually 100% complete so um our teacher is Mr Steinberg is working on getting the equipment moved in and all that kind of stuff so one of these days before long Caitlyn will have to like set up a new wood shop tour because it's like doubled in size I'm gonna get the big scissors and ribbon I love the scissors she wants to do all the things I want all the things and I was like well there you'll get an invite so those are some those are some updates just on the goals and the things that everybody says they're celebrating couple other things that I wanted to talk briefly about is on June or July 9th we had a reunification training that the district hosted so in the event that there's an emergency and a school campus needs to be evacuated um there are certain protocols for that and we held a training and invited people from all over the joint to come all over the county um school districts emergency responders EMS Yavapai County tons of different people and we had a huge um inter agency and partners training from all around the county that we hosted two weeks later we hosted one just for the Chino Valley team to start making our plans and so we have um an outside facilitator who's helping us with that Matt grck is our lead safet Specialists for the district and as part of that reunification process um we have an off-site location selected so like if we had a gas leak at a school I mean something as simple as that if we lost all of our water and power at a school we have students with needs an apparatus that requires electricity or cool temperatures so we have we are beginning the process of working on our reunification plan in case we needed to evacuate an entire school campus there reasons 1% of the reasons Nationwide have to do with school violence most of the other reasons have to do with facilities issues and we've had gas leaks at our campus we've had um non-specific threats that required students to evacuate for several hours we never had anywhere that we could take students that would be indoors all of our locations for reunification would have been Outdoors which are not safe because you can't secure them people could come and pick up kids and leave and things like that so we're in the process we'll fill you in more about that as we go along so that was our partner reunification plan and I gotta I gotta say this the first week after fall break is National School Safety week and we are in the process of planning some pretty fun stuff for that week um we'll roll out parent University which is where parents can learn about safety for their students in lots of capacities ways to keep kids safe at home safe online learn about the things that we're doing to help keep Kids Safe um so we'll give you more details about that as the time approaches want to talk a little bit about the welcome back you've seen all the fun slides scrolling there was only there's only one place in Chino Valley large enough to host the 330 people who work on our campuses and put them all at tables and soft chairs and thankfully Grace Church built a giant room to accommodate all of us so we were wall to- wall as you can see in the pictures it's the largest um tabled event they've hosted there the the room can seat about 700 people without tables so we had the event there and we had you can see sedexo provided breakfast for us and our administrators and directors did all the training so we did all the mandatory training and we had vendors there so throughout the course of the morning um we had three hosted coffee trucks rather than a guest speaker this year um I got a tell you that went over really well lots of people were super excited to have a free fancy cup of coffee um the vendors have all contacted me and said they loved it and would like to come back again next year so these are some pictures of what it looked like inside um without a doubt Catherine verner's presentation on bloodb pathogens was the highlight of the morning you think you can't make it funny but you can and she did a great job with it um but it was just some of the comments we got I felt welcomed I felt valued I left the training feeling optimistic about the year I never knew who all our administrators were in the district so it was fun to see everybody um those were all some of the really fun parts of the morning so it was it was a nice venue um we've done a poll asking you know do people want to be in the gym in bleachers we our gyms can't accommodate tables do they like the format um overwhelmingly everybody wants to do a similar format again so and as it so happened when we had floated this idea out there last April um we said let's give it a whir let's give it a try well the one thing that happened was the only two campuses that we have that have adult-sized furniture um were both under construction this summer and we would not have been able to even host on site anyway so it was fortuitous that we planned months in advance because we would have been really trying to figure out what to do at the last second so that's a little bit about the orientation um let's see enrollment numbers I have for you hot off the press from Leanne this afternoon currently we have 2200 and 58 kids enrolled um and we believe that we have well we we think we have right now we have 2278 and the reason is our Aspire kids aren't showing up in the count yet and we tuition those kids to our alternative program we collect the ADM for them and then pay a program fee nor are our students who are most severely autistic children who we tuition out to a day program so they're not showing up in the hard numbers from Leanne but when I did the math we're sitting at 2278 is what we believe from attendance just because of those other programs not showing up yet either so John and I did a little sure we'll call it that we we did a little project ADM projection and we figure um worst case scenario ADM because for example our autism program at territorial has doubled the enrollment we are anticipating I'll let that sink in um five years through eight years of age right now and we're scrambling to hire more staff um but the students who are enrolled in some of our programs like that have as you know a different funding weight because of the the level of needs and care that they require so we are projecting maybe being down 35 to 40 ADM which puts us almost spoton with the budget you approved at the last meeting so we think we're sitting fairly flush um we'll know October 1 all our October one program counts um so sometime probably not that October board meeting because it's really quick after October one but um we'll have some pretty solid projections it just may not be finalized by October so that's that's where we're sitting with that um construction wise um HMS is going back into their office offices this weekend y they've been out since March March yeah they've been in the Portables and in the lobby with no cooling the ladies who've been sitting in the lobby sweating for months will be super super excited so HMS is going back into their offices this weekend which means the Portables will slowly get packaged up and move to Tech but we're waiting on approval from cfma because of fire lane issues with the Portables they're they'll be slightly in the fire linee um we also have our uh probably you have seen the Portables right outside the building here for cvhs they were going to be in the field but the field is very swampy so they're on really old asphalt so they're going to work on setting them there because they'll be there throughout the winter and you know all the wet the Rainy Seasons that we have coming up so they're working on putting those together but cbhs is already under HVAC construction so the rooms that Lori Marley's typically usually in the weit room those are all in process already you probably seen the equipment and then last but not least we have well second to last we have one the girls soccer field um on Wednesday evening at cbhs in the cafeteria at 6m we are having a community Forum because one of our Fields projects of course has been the construction of the girls soccer field a portion of which was designated for football practice and the field is not in the condition that we wanted it to be in for school to start this year or for the season to start and so facilities that's really a facilities responsibility that really has been an ongoing construction project and so um the high school did an auto dialer call with a survey attached and parents can wait parents community members anybody can weigh in on just their thoughts about Fields one of the things that we know fieldwise is in some ways we're like one field short and that sounds a lot like one field shy of a full load but we're um that's really where we are because in order for football if football practices on the football field and the football field isn't in very good shape for games it's not in good shape for soccer games under the lights if football practic is somewhere else they chew up in field um and so we're in terms of practice fields we're sort of a field shy of practice fields how do other schools get around it staggered Sports Seasons our soccer in the fall adjacent with football some schools have winter soccer right now there are very few soccer teams in our league that may be something we're forc to do regardless um another thing is what do other schools do our two neighboring districts have artificial turf so you can practice all you want on artificial turf doesn't hurt it a bit artificial turf not in our budget so um those are some so we are having the meeting at six o'clock in the cafeteria though um at cbhs and it is open to the community which is why I wanted to make sure that we mention that under kind of construction updates the last thing is on your desk you have the calendar and I wanted to just give you um two other dates that were not on the calendar because bless her heart the the lady who is our Advent assistant for athletics was out sick when we were putting this together so I just want to share two things with you August 30th is our first home varsity football game August 30th that's against Kingman and then September 6th we're home football against borade Catholic so that gives you a little idea there and then one of the very first things U this Thursday um I'm rotating coffee with the superintendent to um one time approximately a month at each campus on Thursday mornings and this is our very first one it's at Tech this Thursday morning bry's my guinea pig so we're going to give it a whirl and so people I'm just going to be available I'm making a giant pot of coffee and bringing it with me and thermal crafts and people are welcome to come have a cup of coffee talk about anything they want to talk about share whatever things they want to share ask whatever questions they want they just want to try to be accessible and I wanted to rotate among those schools so as parents are dropping off their kids it's moreen to come in and then I think once a quarter or something we're in the do so they're on this they're on the Marquee they're on the school Marquee um so they're on the website so parents will have an opportunity it's a it's a casual it's really a casual time just come in and talk about what I really feel like talking about so where at IT Tech will it will it be located well I W up at 2:33 this morning wondering the same thing well Brandy on the curb where am I going to be no stress probably in the lounge in the teacher Lou I think that's a really great idea too I think it's really great that you're putting yourself out there for people to you know get to one get to know your face and stuff like that and then have them approach you with any questions or I think that that's one of the problems that we have is not people not being correctly informed so and that's what we're trying to do like the soccer thing you know we could have said hey girl soccer parents come on in but the truth is there are a lot of people that have a vested interest in that and and so for us it's like there really isn't anyone person whose opinion or expertise is really all that more important than anybody else's everybody should have a say our schools are part of our community and we all feel strongly that everybody's everybody has a valid Viewpoint and vantage point that a lot of times we don't have so Brandy's a guinea pig and then I think I'm on to Del Rio next week so I put those on here with you on here for you um but that's that's the biggie I'll end up missing I think heritage's first one because of the law conference so and then there's one on the 209 that's going to be here in the district office yes so whenever there's a fifth Thursday in a month it's the doo so so there's a variety on there so that was a really flying trip through the did I be the time Ed sure did I beat Julie's time it was not hard not gonna lie was WR is because administrators talked a little bit more than I expected so they have this cute little game they play of timing everybody's presentation and it's a competition you were you were 18 minutes in 52 seconds that was 50% of the time Julie took who was 44 minutes oh less than worry my phone was blown up by text messages from my dear peers I didn't say anything so anyway I I whipped through that if there's anything that I can answer questions about I would be happy to answer I want to Julia acknowledge two brand ambassadors tonight and you know when we really worked on solidifying what is our brand and what do we stand for at that May 29th day one of those things is preparing students to for the future whether it's Career College or more education training and we recog there's oh well that's timely we recognize some brand ambassadors at our orientation day um Chris John and Selena for the work that they've done for the work that Chris and Selena have done together for transportation facilities the work that John and Chris have done together for all our construction projects but we ALS o recognized um Carrie Zambrano who is the Black Canyon District FFA teacher agriculture teacher of the year and the Statewide FFA agriculture teacher of the year awes so we recognized Carrie and we recognized Ricky Jensen um who is the Arizona a finalist for Arizona ryal Schools teacher of the year so tonight we recognize some El teachers and this Thursday all staff will learn the way that they can nominate their peers for being brand ambassador ERS whether it's doing things to keep our school safe whether it's doing things to um prepare our students for the future those are all important whe or whether it's demonstrating how well we work together so the foundation's sponsoring some ongoing rewards for that but just want to let you know that we took that May 29th day seriously and we're off and running so any questions comments fantastic then moving on to item 6 C1 Financial reports Mr Livingston thank you so two reports tonight thank you Karen for putting them on separate headers there Consolidated board report for the year ended 2324 uh we've got 99% of those expenditures done uh for last year we still have a bu week can a half make expenditures if you need to for goods and services that we received before June 30th budget last year $2 million expenditures are going to come in really close to 18.9 million which leaves that 1.1 million to forward into the 24 25 year that we just started we really need that um if we look at Grants that brought in last year over $250,000 if we wouldn't have had those grants in some cases we wouldn't have had that 1.5 million to bring forward so it really really helped us out um when we get later on into the agenda we'll have this the second reading of our fund balance policy and the the word I'd like to just say from that is just because this is certainly my focus if we do have a fund balance that that meets that 4% we can have additional fiscal stability for subsequent years everything I do is is usually within a three-year plan what was last year what do we really need this year and then where we going next year so we're we're kind of on track to make that for the 24 year just ended if our goal is 4% we we make 5% 1 Capital fund with the budget of 22,400,000 right on right on two million expenditures 1.5 million for last year which allows us to bring you might recall the May 13th meeting we moved some budget from Capital over to M to get it to that that's a quick look at last year any any questions for the year June 30th 24 we've got four more pages on the the first month of the 2425 year pres Daniels mentioned our budget's down a bit it's 19.3 million we proposed and adopt it down about 650,000 from last year we're on course if we can keep all expenditures within line we're on course Spring Forward about 4.4 4.5% of that the 25 26 year so things are tight all departments have received reduced operating budgets we've got a reduced our printing budget uh we're again just trying to stay within those parameters that we've Set uh we have a couple papers here to look at if you want to take a look at um it's in your packet there and it's to do with ending cash in fund balances and the one to look at if you could think just after all these goals that we have it's the one that's a fiscal year 25 2425 in the upper left corner as of August 31st it's got last year's ending cash balances it's just one of these little I need to make the qu a little B bigger it's about halfway through your handouts from me says fiscal year 2425 and it's about cash Balan these are what we ended with last year so you see there National Forest $195,000 that's what we start with this year just you come down to indirect cost $288,000 we have big plans for indirect cost to pick up things like travel like uh some some expenditures and supplies some expenditures and capit needed right here that one right there 2425 and it's got all the ending fund balances as of last year and then I haven't rolled those forward I won't do that till the AFR is done we do that October 2nd we going to meet at pal again this year I thought you might want to do that so anyway the last couple years we've gone early it's not due to the state until October 15th but we did it October 6th and we did it October 4th now we're doing 2 but as soon as that's done then we'll roll these cash balances forward from last year once the Count's convinced that every all the bills are paid all the money's there then we roll those forward but right now these are just in last year's Ledger and I put them into this spreadsheet and this year current budget 19.3 million for M fund uh Capital fund down again a little bit 1.1 million and that of course is transferable if we need it we'll be really careful about spending Capital dollars like we always are if we need to transfer some more of that at a certain point during the year over to emol that's a possibility we don't like to do that we can at the 620 fund ended last year with $281,000 that's our Jas ways we bring in the 350,000 uh during the levy this year gives us 630,000 for summer projects next year for Paving and parking lots chip seal repair things that Jason W that's a that's a summary I think we're right on we spent $860,000 in the month of July fund that's average is about 1,350 to about 1,500 per month you just divide the 12 operating months average so July was a really quiet month which you like any any questions your you're kind ofing right anything over here all right thank you uh me move on I believe we have student ACS great Student Activity it's also been a pretty quiet month it's the last page right before consent agenda in your packets the three activities we can report on a bit that you've seen Saturdays I don't know if our our new cheer coach has been doing more than Saturdays but I've seen about six Saturdays they've been out here through the fundraisers par lot and you see um some revenues that uh well we see some expenditures there of 23 I know they're working on uniforms and different things but the revenues I think for mostly booked in August for that uh football you see a big fundraiser football Brian might know this uh I think they did a weightlifting for sponsors call I think they did a lifon or lifon and then they got that's where the that's where the $6,300 came in for the big fundraiser so if you sponsored a weightlifter that's on the football team or whatever the uh activity was how much they could lift per pound that brought in 67 really helped them is it a dollar a pound I think sometimes it was a little more than that but coach was really happy they they did that right here in our facility and then right away it went over to a new location all the way to they got it done that's really all I have the Student Activities balanced accurate and we look at it cck at it so the funds are secure so we have really big expectations for the middle school to do lots of fundraising with their Student Activity with all those new clubs they have over there I'm looking forward to that thank you um item 8 a through f is consent agenda um unless anyone has anything to pull I'll entertain a motion to approve I'll make a motion for the approval of the consent agenda a second please I'll second all in favor hi all right um item 8A is list of qualified evaluators for our school year 2425 Miss Daniels so in your packet there's a list of the people who have been trained by Arizona School administrators Association and meet all of the qualifications to evaluate staff this year so every year we just ask that you approve these folk as evaluators or in some cases potential evaluators all right any questions gentlemen ladies no all right seeing none we'll entertain a motion to approve the list of qualified evaluators I'll make a motion to grp to qualifi qualified evaluators for the 2024 2025 school year second I'll second thank you Mara all in favor I item 8B groundskeeper um board members um we are requesting a lead grounds keeper to um to be added to our classified entry classified um salary schedule um Mr Sheriff has requested that he would like this position in Le of Maintenance too um to keep track of the uh facilities and monitor our fields and other items on our campus it will be re Revenue neutral since it's taking where one person has resigned from a position and he's moving somebody into that weak position so here had somebody yes and is this comparable to the facilities lead or facilities to yes yeah maintenance to yeah thank you yes something do you know if they do any outside work because look that I do not know but I can find out for you any questions or comments on this position from the ladies and the gentlemen all right seeing none if we could have a motion to approve the the grounds keeper I'll make a motion for the approval of lead grounds keeper position added to the 2425 IDE entry salary schedule ask take a second thank you Peter all in favor I thank you um item 8D athletic director evaluation tool all right well let's go back to uh aim care professional so as um Mrs Daniels mentioned earlier we have increased our aim program by from doubled from six to 12 students a lot of these students need one-on-one per professionals and extra supervision we have climbers we have le vapers we have runers um so um we are asking for three positions um we an anticipate that these new positions will be Revenue neutral because of the funding source that that pays for these students um again any questions all right this is an action item if we can get a motion for approval I'll make the motion for the approval of the addition of three additional care of professionals that the a program atch all in favor or I'm sorry a second thank you Peter all in favor I now we'll do 8D athletic director evaluation tool so one of the goals of the HR department is to make sure that all of our um evaluation tools are current and up to date and so um Julie and Brandy did an awesome job with the teach one but we have worked on the in HR department we worked on the one for our our athletic directors so um which is attached so we're looking for approval of that it'll be used for both um Heritage and for Tino Valley High School um do we still have the same methodic character at the high school yes what about at the middle school um her name is Kimberly range and she is new to our school but not new to teaching and she also holds an administrative certificate and then this is just for the athletic direct this is just for the athletic direct do we have or are we creating possibly a an evaluation tool for coaches yes that's on my to-do list fantastic to be continued to be continued I don't know if you said it or not this is based on the national standards for athletic directors yeah fantastic any other questions regarding this position request or tool all right the I'll entertain a motion to approve the athletic director evaluation tool I'll make the motion for the approval of athletic director evaluation for Valley high school and her middle school and a second second all in favor I I item 8 e our Personnel report Miss wool and you should also have received and supplement we have us had a few changes um so we have five new classified seven new classified Subs five resignations nine classified changes one extra Duty six coaches and 24 time sheets um I have a concern sure um number um on the regular um reading her res is kind of a red flag for me um I actually met this IND individual out of baseball this spring and I really liked her and I thought she was going to be a really great asset to our district because she'd already worked in the district So reading this resignation letter that's that doesn't really has somebody looked into it yes okay we're looking into it okay yeah anything else on any of the numbers like to the numbers numbers all right then if we could have a motion to approve tonight's personal report and supplement I'll make the motion for the approval of the person report with and a second a second thank you Mar um all in favor I thank you very much so welcome item 9A consideration and possible action to appoint a member as a delegate to the Arizona School Board Association delegate assembly September 7th nope I know you've all been like I can't wait for this oh yeah I for sure was I did it last year coincidentally there are no hotel rooms oh that's Darryn well I was not the delegate last year but at the annual meeting I was still able to um apply to go into the assembly and vote on behalf of the district so so not sure how important it is to have a delegate is anybody going to the law conference I am I am going this year I haven't gone in a long time but there last year's law conference generated a lot of controversy Statewide and resulted in several districts withdrawing their membership from asba so I thought I think I want to go see for myself so I'm gonna go this year and we'll see what it looks like and there were some categories that were voted on that were just neck and neck kind of thing I mean it was like a half and half and they said some of the things that happened last year never happened before so um but I didn't know what the results at the end were so um anyway yeah well no one's going to the conference so can you be our delegate I did not think so no it's a board member however something happens and you want me I will drive down there good to know okay I'll make sure I have a current phone number the um the other thing is that we can approve in the next agenda item your the the priorities and all that stuff and still get the information aspa without you having to attend you can attend okay all right then item 9B is our draft political agenda um it is so 9A no action no action okay sorry okay we'll still go down to 90 okay um the political agenda which Miss Daniels if you can help us out a little bit here okay so you'll remember I went back and looked to see what board meeting was at where we kind of said you like what were the priorities and all that stuff Karen sent all that in so what you see here is what came out of that solicitation I guess I would call it earlier you know like late spring so on the on the political agenda here they just want to know are we in favor of this or is there anything that we would say now we don't agree with that because this is your time to really make that statement but it really I went back through every that we voted on and and to March this point A lot of times stuff that maybe rural districts think is a priority urban districts don't necessarily have the priority for so basically it's that and to to a point Peter makes every time is it seems like the same topics are on there we are every year for the last couple of decades so anyway it's you know really coming back at that you know funding um making Fine Arts a priority fully funding CTE fully funding all day K those are a lot of the common things that we see every year there's nothing on here that is um you know it's the same thing don't no forc unification for school districts and that kind of stuff so there really is nothing on here that was any different than um what you saw earlier in the spring it's just a little bit of a solidification of those the solicitations all right does anyone have any discussion anyone would like discussion on um this political agenda I think we talked about talked about it extensively all right then this is an action item I'll make the motion to approve the afda draft 202 political agenda second I just I should probably second it because everybody's heard what I think about this enough times all right all in favor I thank you all right item 10A recommendations for early admission in kindergarten Miss hello so good evening tonight is the time that I come to the board to talk about early entrances we had five parents do a formal request for early entrance out of those five following early entrance is their birthday is before um September 1st so out of those five that were requested we did accept four of the five um one we just didn't feel was quite ready for that and out of those four because this is a question that Peter always asks three of them did attend our preschool it works and the teachers don't know so it's a totally blank playing field teachers have no idea who the early entrances are just so it's fair across the board we don't have an opinion come in these children haven't started yet um they have started but they haven't formally been accepted so we let them start and then if if you didn't approve it from the board then we'd tell them SG I presume is not started huh SG is not started I presume NOP no we call them all within right after jump start and we formally talk to them all the teachers sit down and they talk make a recommendation and then we call they I presume understand that the formal decision is now but the recommendation is yep sure thank you y and that that one had a late birthday anyway so late all right any other questions or comments from Mrs Cox all right this also is an action item I'll make the motion to approve the entrance for student policy J I will second thank you Mara all in favor one all right item 11a these are just first readings of policies so home been a lovely evening reading absolutely yes we so no action needs to be taken on those um so moving on to item 11 B this is the second reading of policies policy DB regarding annual budget you need any other clarification or discussion okay this is also an action item I'll make a motion for the approval of the second a thank you all in favor I see youall next month thank you

can I please have a motion to adjourn motion second Jo and Tiffany all in favor I any oppos I thank you they're going to come up with a new it'll be Google Chat will be blowing up chat get I mean at least it's not their

elect.com we have a Facebook page we even have a QR code I thought it was an IQ test at first but it's a QR code that get you there and we have those type of things that uh you know elect.com will get you on to the the website we we're on Facebook where um you know uh I don't think anyone has a problem getting in touch with me the office the campaign office is that um in the same building I have my Law Office in that's in ston 247 Washington Street um 020 02072 um so people can get in touch with me by email by snail mail by by the computer and that type of thing and you know I'd love to respond to anyone who has a request for any information I can share with them we have a we've been working all over the 37 communities uh that comprise District 2 we have a function coming up uh a week from uh Wednesday where we get a chance to uh you know meet some people and also do the worst part of campaigns which is try to raise some money that type of thing but I've been working every day in those 37 communities I'm happy to be in uh Ashlin via this process with you uh Makita and I've been to Ashlin already um several times working on the campaign and I'll be there again but uh we're working hard and I hope to earn the support of the voters in District 2 thank you very much Mr kimmons thank you so much for joining us on the views expressed uh remember that election day is when's Election Day well the primary day is the day after Labor Day which is September 3rd and then Election Day November 5th so it's right around the corner right so it's right around the corner so make sure that you view all of our candidates in our series but thank you for watching and listening to this episode of The Views Express Mr crims thank you very much for coming by and speaking with us this evening and uh thank again we'll see you again soon here on the views Express on waca TV for everyone at the station thanks for tuning in thanks Makita my pleasure thank you thank you a [Music]

e e e welcome everyone my name is Gabriel harp chair of the an arbor energy commission and as chair I'm calling this meeting to order I'm participating from my home home in Sunny an Arbor Michigan uh welcome to the August 13 2024 electronic meeting meeting of the energy commission we will conduct this meeting like inperson meetings and Commissioners during roll call please indicate your current location also during the meeting please remain on camera just as you would be visible during in-person meetings finally mute your microphone when not speaking public comment will be by telephone only and to speak during any of the public comment opportunities please call one of the following two toll-free numbers 877 47 or 888 78899 and enter the meeting ID number 8718 7876 on your phone this information is also available on the published agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 ATN channel 99 and online at www.gov.org watch CN Joe would you please read the land acknowledgement yep um I acknowledge that the land the city of Van Arbor occupies is the ancestral traditional and contemporary lands of the Ana shanab including oawa uu wadm and wad peoples I further acknowledge that our city stands like almost all property in the United States on lands obtained generally in unconscious ways from indigenous peoples The Taking of this land was formalized by the Treaty of Detroit in 1807 knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can Empower us in our work to create a future that supports human flourishing and justice for all individuals thank you and if you wouldn't mind please taking the role y um commissioner burwitz presid from my home in an council member Briggs um here in Mount Pleasant South Carolina uh commissioner cvin Garcia uh here Ann Arbor uh chair harp present here in Ann Arbor commissioner Hans you're from my home in Arbor uh commissioner 11 is out of town unable to join uh commissioner mki here attending from Seattle Washington uh commissioner overp I'm here in my home in an aror council member Rina here in Ann Arbor and I apologize I am on my phone right now so I won't be on camera right away thanks and commissioner Smith is also unable to attend so chair you have a quorum thank you okay we'll move on to the approval of the agenda is there a motion to approve the agenda as posted and a second so moved chair mki and a second commissioner col Garcia excuse me old have it thank you um Commissioners uh please raise your hand if you'd like to propose any changes or discuss any an issue there are no any uh changes we'll seeing No Hands raised uh all those in favor of approving the agenda is posted um raise your hand and say I I hi all those opposed please raise your hand and say n seeing none opposed uh the agenda is approved we'll move on to approval of the of the am minutes um is there a motion to approve the Ames as posted in a second I move to approve the minutes I posted thank you commissioner mki and second from commissioner cven Garcia um Commissioners uh please raise your hands if you'd like to discuss any changes yes commiss commissioner over no okay um Sen's hand raised all those in favor of approving the minutes as posted um please raise your hand and say I I I all those opposed please raise your hand and say nay seeing none opposed the minutes are approved okay we'll move on to public input this is an opportunity for people to speak for up to three minutes if you're watching on CTN please call 5247 and enter meeting ID 956 8718 7876 this information is also displayed on the meeting agenda and video feed City staff will select callers that have raised their hand one by one using the last three digits of phone of your phone number to electronically raise your hand to indicate your desire to speak please press star N9 on your phone you'll hear an automated announcement that the host is allowing you to speak when speaking please move uh to a a quiet area and mute any television or background sounds so that we may hear you clearly please state your name and address at the beginning of your comments Joe do we have anyone we do uh caller ending in [Music] 134 thank you Mr Lang and chair harp Ken Garber 28 HH Hill Court my comments around the 2023 greenhouse gas inventory that was recently posted it shows a 1% decrease in emissions following two years of increases this is not good news that drop which is mostly from buildings is not from anything we did but instead reflects dte's carbon intensity which fell 6.5% last year and improves our scope two emissions numbers for purchased electricity Citywide emissions are up 20% from 2020 they're down only 5% from the pre-pandemic year of 2019 again thanks to DTE not us forget cutting vehicle modes traveled in half Auto use has risen 23% since 2019 and Transit use is down 32% solarise is a great program but its emission impact is small at this rate we'll reach our 820 goal early in the 22nd century and we're not even counting scope three emissions which are probably the majority We are failing which I think we all know that's not to knock Mr Lang and his dedicated OSI colleagues who are working hard including on the geothermal we'll hear about tonight but the only metric that matters greenhouse gas emissions is not going down certainly not by the 15 to 20% annually that's needed both here and across all rich countries as our Global carbon budgets dwindle we're racing towards a world none of us will want to live in this is not osi's fault it's a collective failure but osi's positive messaging creates complacency and cynicism we need a reset first name that failure and communicate real urgency existential urgency we as individuals must set a genuine example half of global emissions come from the top 10% in net worth that's us denormalized flying SUVs and all personal vehicles large homes second homes and overseas travel starting with staff and counil modeling that behavior I'm not talking privation just living like the average European radically curb our consumption and give up unlimited Mobility our lifestyles are unjust and inequitable 80% of people for example have never flown in an airplane each time we fly we destroy their future right now our message is live destructively if you want as long as you add some solar panels buy an EV and consider a heat pump when your furnace fails eat meat one less day a week this was okay in 1990 or 2000 Maybe but it's 2024 and there's no more time we failed for 35 years so we now must rethink every aspect of our insanely organized Society overnight tinkering as we're doing now is not working and will not work it's too late for that thank you uh no further callers okay I want to thank the callers for their comments um and we will add it's great to hear um great to hear those comments for the commission and look forward to Future comments as well um we'll move on to the presentation portion of the agenda and tonight is uh focused on Ann Arbor's District geothermal feasibility study at the outset U Joe's going to give an overview and some sort of context setting and background on this um that will help provide uh a setup for uh the um uh geothermal advisory Services as well that that will be presented later that's also in the uh agenda packet that you all should have received links to so Joe do you want to take it away yeah thanks and I don't think I need to do an introduction myself because I'm here every month but I wanted to first turn over before I go into it to our um colleagues here at stanch to give just quick introduction to themselves before I go everything so they're not just random people sitting in the corner of your screen there so Jeff do you want to kick us off with some quick introductions yeah for sure can you guys hear me okay perfect uh yeah so Jeff schroer uh I'm a mechanical engineer I work with stantech I've been with STC for over 20 years um really focusing on District energy systems for the last 15 years within North America and uh yeah excited to be on this project and on this call we're at the early stages and so happy to hear any discussion and added advice uh that you would have to bring but I'll uh I'll let Ellie introduce herself as well hi everyone my name is Ellie wator um I'm a mechanical engineer and intern with stanch and I'm supporting um Jeff on this project as his coordinator great thank you both yeah well um they kind of saying I'm going to give just kind of a quick overview to kind of where we are at and then I'll be turn it over to them to go a little more into depth um on some of the work they're doing and before I even jump in everything just want to kind of frame the discussion in terms of what we're talking about today um like Joe said we're at the very early stage of this thing we pretty much kicked off in the past like month month and a halfish of you know getting everything going and as part of that I want to make sure that we're you know incor incorporating feedback um that you know people have early on to make sure it's kind of like guiding our Direction a lot of it's kind you know uh we've got set a plan of where we want to go where we think we want to go want to make sure we just had kind of an opportunity to you know get folks involved and make sure that there's nothing you know we're you know crucially missing or you know anything like that early on so with that like I said I'm going to start with just kind of a a quick overview um for a couple things um want to start off of just kind of like I said going through um a just very brief overview here I plan to be as brief as I can um including just kind of just quick ground setting I know that you know a lot of people are familiar with geothermal but I know also a lot of people are not so I want to just give like as Bare Bones you know at Jury high level discussion of that just to make sure everyone's on the same page as well as talk a little bit about uh you know this project how we got to where we are why we're you know trying to look into this as well as kind of what the goals are for the study as a whole uh before turning over to our our our friends here at stanch to talk a little bit more about what they're doing and like we said have plenty of time at the end uh to really go into you know questions you might have have any advice you might have or any you know anything again making sure we're you kidding the goals that we're really looking for so with that like I said wanted to just give kind of a quick overview of geothermal heating and cooling in case there's anyone who is uh not familiar like I said it's going to be pretty high level here we can go into more details if anyone would like uh but I do just want to note we're talking specifically Heating and Cooling here uh there is also you know geothermal energy but for our purposes we're focusing on the heating and cooling portion of this um and basically the way it works is so in buildings you can have a heat pump that is connected to a loop that goes through the ground um the ground or the ground Loop has a fluid in it generally water sometimes with um you know food grade glycol or some you know potentially other things in there and the way it works is they just work to uh move heat from one place to another uh the simplest way to think about it is think about the fridge that you have in your home the same thing what it does is it's taking the heat out of that space moving it out and that's what provides the cooling this is working the same way um but it can also do you know work in Reverse to provide heating um similarly if you're familiar with an air source heat pump which again I know not everyone is so I'll go into a little more depth but same concept but instead of you know using the air as the source that's moving the heat around we're using the ground and where that's beneficial is because the ground has a very stable temperature year round uh here in an arbor it's generally around 55 degrees uh pretty much at all times which is really great because again even in the winter you know it's -10 -20 degrees out the ground still 55 Dees you're able to get uh you know Heating in a pretty efficient manner uh and so the way it works like I said it works in both for cooling and heating so just to start with cooling for because that's kind of the Season we're in right now the way it works is you got the heat pump in the home and what is or in you know building business whatever um and it's able to pull the heat out of that air goes through you know the processes inside there goes into that Loop which then goes under the ground and discharges that heat into the ground um and then it kind of keeps going throughout you're able to have a nice cool home works really efficiently really quietly really great um in the winter then when we need heating you know especially here in Michigan which we're all too familiar with uh just kind of again Works in Reverse this time you got that Loop that's going under the ground and what it's doing is it's pulling that heat from the ground again it's operate like again pretty much 55 degrees year round pulling that out goes into the heat pump goes through the heat exchange process and is able to pump heat out into the building the home um and you know provide pretty pretty consistent temperatures very comfortable and much more efficiently uh than some of our other um you know some of our other Technologies again as we you know talk about the easiest explanations we think about you know a furnace it's got say a 96% efficiency rating what that means is for every one unit of energy it's putting off you know 0.96 units of heat because you got combustion so a little bit of that's lost in the process but in this case because we're just moving heat from one place to the other it's a it's a lot more efficient you're able to get about 200 300% sometimes even more efficiency in that case you know for every one unit of energy you're putting in you're getting about two to three unit of heating or cooling so where this gets to kind of where we're going is we start talking about geothermal uh in the district Heating and Cooling sense um this could be called District you might have heard networked um sometimes thermal energy networks all kind of getting at the same thing just work a little differently but I'm just going to stick to district for for here uh but basically the way it works is just as with all our you know existing utilities you want to think of the existing gas Network um the way it works is you kind of got a Central Area you might have a couple different ones that are you know have these big giant um you know bores in them so in this case you see it kind of on the left of the screen uh these are you know big big bores going down you know 500 700 feet it can it can vary um and what they do is they you know really do all that heat exchange process and then they connect to these Loops that are kind of going throughout a neighborhood a city you know what have you and then all the different buildings or homes businesses that are there are able to connect to it uh they have their own individual heat pump or multiple heat pump and they're all able to tap into this system uh again just like our existing you know water infrastructure gas infrastructure sewer infrastructure things like that um all able to connect to it which is great because one it kind of reduces some of that upfront cost you're not having everyone have to you know pay to have their own boore you know or multiple BS installed throughout you're able to tap into that which can again save on some of that upfront cost as well as it can create um increased efficiencies the you know easiest example to point to is you think say you have a supermarket on that Loop um you know supermarket Market there it always has cooling for you know the different their freezers things like that and so in the winter when other places need heat the supermarket's pulling heat out of there going back in the loop that heat can be used by others in the area um and so you can get potentially further efficiencies there I do want to just touch on because we've talked about this before um but just want to note that this isn't necessarily the topic of our discussion today uh but we do have the work we have from the the funding we got from the Department of energy to design one of these systems in the the Bryant neighborhood here um Jordan talked to you a little bit about it a few months back um and that project's going really well we're in some of the final stages of design before we submit uh because that was a one-year planning Grant so then we submit back to the Department of energy for uh potential implementation dollars um like I said it's going really well we'll talk to you yall more about that when we have uh some of that information um and kind of are going through that process but just want to note this is a thing we are doing uh but what we're going to be talking about today is just a little bit different because it's kind of you know the what's next what what more we are doing so so for that framing uh one of the things that um we knew is this is something we wanted to investigate we wanted to investigate as part of our you know a20 goals finding a way to get off of uh gas for heating where we can uh we know you know here in Michigan we're uh we need we need heating a lot and that's one of the more challenging things in some cases to uh transition for in a cold climate so uh we started learning more about geothermal and we're interested in what we can do for that and so to learn more we uh we worked with through a department of energy program called clean energy to communities we were matched with um some staff at the national renewable energy lab or enr and just kind of worked through like how do we start this like how do we figure out what we need to figure out what do we need to do how do we go down that path um and so we spent a lot of time with them of again just figuring out all those things like seeing what information we have what information we don't have and then how do we get what we need to to get to the point where we feel comfortable with making a decision around this and so we kind of took all that information and working with them we created a request for proposal um this was RFP 25-65 uh which was in your packets and it had three goals that were kind of part of it we're going to focus mainly on the last one but just also noting that part of it was doing a having a geothermal technical advisor so they can answer specific uh questions around either you know work we might have going on or other work that's going on I think uh one of the on we talked about is that uh the an Arbor Housing Commission they have a new development that's going to be uh using geothermal and you know there were some questions around permitting and how to go about that so answering questions around there um similarly having an owner's adviser which is able to kind of evaluate plans provide Insight on how to go about it you know just looking through making sure we're understanding everything and going down the right paths and making sure everything you know makes sense through that you know technical lens and then lastly like we're going to talk about here today is doing the feasibility study um which is really just collecting the data and figuring out where this could be feasible and how to go about those next steps so the first part of it is doing a pre feasibility screening assessment and model creation that's really just looking at again where this might be feasible where this might make sense and starting to prioritize where to um you know dig deeper into everything um this is definitely an area we're very interested in you know feedback in you know of course there's all the technical things of like where you know building density makes sense where you know the resources are you know all those kind of things but also just importantly we want to make sure we're adhering to our energy principles our community goals the you know core values established in a20 and making sure we're looking at things to make sure building an equitable system to make sure we're considering you know energy Justice in the um in the design and the consideration of the design so you know definitely want to make sure we're getting feedback to make sure you know we don't just go down the path of well this is the most technically sound and easiest one to go down but you know we don't want to do that expensive you know any of our other any of our other goals so definitely open a feedback there and then like we said taking that and doing a more detailed feasibility study at three locations is what we have budgeted for um so similar to the kind of what we're doing in Bryant right now you know going through seeing you know seeing what it would look like what it would take um you know making sure we assess all the ground conditions things like that um and then at the same time doing a technoeconomics study where we're evaluating all the costs of everything you know to um to design it create it the funding support that's out there life cycle cost to continue running it and everything like that so like I said that was an open request for proposal and then as part of that um we selected stantech to work with that and like I said we just kicked off um fairly fairly recently and so we're really early stages getting everything up and running um and with that I'm going to turn Jeff to talk a little more about uh what what they got going on so far all right sounds good uh great intro uh let me just share my screen one second is it giving you permission to share or do I need to give that to cool no it when I was first uh when I was first doing it it was popping up right at the top of the window and uh all of a sudden it decide to hide it so yeah sometimes sometimes it automatically gives it to people sometimes it doesn't I never know we are all good can you guys see the full screen now does that work has that worked it's showing your presenter mode right now I think if you go to the top under that display settings um you can swap it to okay one second yeah how's that there we go perfect Beauty all right um so yeah thanks so much for the intro uh um Joe appreciate it so this is going to be you know we're just starting out um but really excited to uh support the city in this um really excellent opportunity so Joe kind of went over this already so some of my slides may sound a little bit repeat but four main scopes of work that we're looking at um technical advisor and own owners agent so we've actually been supporting the city a fair bit on this already um even in the past um and so just excited to support that a bit further uh with some of the skill set that we have on our team and then right now we are in that early feasibility study stage and uh a lot of modeling and a lot of uh development towards creating uh the model that's going to help us move into the next stage so speak a little bit about our team so a large team uh I know it's just Ellie and me on the call here but we have a team of specialist from around the world uh a lot of people from Europe as well as from in Canada and then a lot of people from in the US as well uh really bringing uh an international skill set towards this uh because there is a lot of opportunities and changes in technology and lessons learned that we have um from the team that we have pulled together here uh as well as our team uh locally within an arbor and in the Michigan area so yeah a good-sized team that we have on this and we're meeting on a regular basis as we're Gathering all the data in Intel and really stepping forward in that first area the feasibility study uh and feel free to jump in if you have any questions as we as we uh as we keep going there's only a few more slides and then it'll be more open discussion um uh really this slide is to just recognize that we are a part of the larger project and plan um so we see ourselves as part of the larger group of individuals and so you know everyone on the call here to me as a stakeholder that could provide input and provide Clarity on some of the the known on and unknown that we may or may not recognize um as consultants and so we really want to gather as much Intel as possible uh working with the city working with the community and then eventually with owners operating ERS and contractors um but we bring a a large project team and Specialists that are all inous within stantech uh from a schedule perspective so the tech advisor owner's agent those are things that are just as and when required um really like Joe was saying we're really speaking about the feasibility study so the screening study is the first step uh that screening study is happening right now and is going to be going and completing just before Christmas um and then after after that we dive into the three locations uh one of them kind of being already a default more that uh the urban Business Center uh within enob um and there is some overlap with the technical uh technal economics study that will'll be doing pricing things like that and then just a couple of notes so this is the stage that we're at right now uh where essentially we're building a heat map so there's a lot of um tools and softwares that we're using to build this tool out um right now we are primarily ba working on the energy modeling that would support essentially energy loads throughout the city and we're using a different a number of different tools like Comstock and resed stock which are uh uh modeling tools that develop archetypes for different types of buildings and then we can organize those within different types of neighborhoods Etc within the city to understand okay where are the energy dens cities that we want to pay attention to um but layering on to all of that because that could be just one layer but other uh layers that we want to include and that this you know Joe and the city asked for um were where could potential energy sources be within the city um where is city- owned land that could be available for use for energy generation and then of course uh an economic and environmental um evaluation of justice and disadvantaged communities within the city so it's layering on all those different aspects that we hope to see okay there's here's some um relatively clear or easily determined locations that could be going into further study and that would be part of that second phase so at the moment we're doing the the screening um evaluation and developing all of the different um feed in components to develop those layers and uh that is uh expected to be finished just uh just before christas as I mentioned so we've done this for a different a number of different municipalities different flavors not specifically all the different things that have been asked for here uh in the city uh at an arbor but um yeah it it should be really interesting and exciting and I think potential for future use as well uh so it is a Citywide um evaluation that's being completed so that's really the last slide that I had uh Joe um happy to receive any questions and comments yeah thanks um yeah I guess Cher If you want to kind of moderate everything but yeah like kind of said open to yeah one obviously if people have questions definitely want to hear your questions make sure we're answering things like that um yeah kind of like we were saying and Je was just saying there yeah what what should we be considering you know is there anything that you know you're seeing like I said you know um team at stti they got a lot of great experience um but naturally you know we all there's always stuff that even people with the most you know amazing subject matter expertise you know there's stuff happening locally that no one else would be aware of if they're not exactly there so definitely over hearing feedback on anything like that um people kind of turn over for questions comments anything like that yeah commissioner Hans thank you uh commissioner harp um so one of my questions was I'm um somewhat familiar with uh geothermal projects I was present for the installation at Cay Middle School on the north side of the city um and I was curious what if any land use is possible above the cores once they're completed once the insulation is has occurred what what if any land use can can be done on that property yeah I'm happy to start taking that and you know Jeff correct me at any point if you know you all know more but yeah in general pretty much all of them and the way we're looking at to is being able to restore it back to you know the exact same way you know a lot of the you know the BS are all going deep deep underground um you know there's obviously you know going to be disruption during that time period during that time period you know can't access it um but afterwards you know the goal is to restore it back to pretty much exactly where it was looked at or at some of the schools you know they're able to kind of do it and then they restore it back you're able to be on that land you know there might be you know some areas where there might be a mechanical shed or something like that um but for the most part you're able to get it back to pretty much you know as is before the installation you might not even see that's there at that point I I guess it one of my my followup to that would be for clarification uh would that allow athletic fields would it extend to allowing slab on grade would it would it allow foundations um you know I I'm just kind of curious as to what our limitations are uh once choose a land for these scores yeah I think especially when we're talking like you know um in general you know the easiest space is kind of some of the the the Green Space you know you got a big open field big open Park something like that super great because it's you know again it's not as much you got to necessarily tear up or anything like that don't got to do any like you know um you know say again if you're going into a big parking lot kind of a deal you don't got to repave you don't got to do stuff like that um so you know Open Fields are a lot easier from that perspective um but that's not to say you can't do kind of other areas sometimes there's other limitations that um others might be better able to speak on than than me um but yeah there's generally the more open the area the better um just because it's easier it's more efficient kind of a deal um but there there is stuff you can do in kind of more dense areas it just gets more more difficult and more costly to an extent um Jeff I don't know if you got more on that yeah I mean I could speak to a little bit so we have um fields that have been installed below Park parking lots below parades below buildings and as part of foundation piles so there's a lot of potential I think the most difficult would be to have a field and then try and build let's say a large building on top of a field because you would just have to organize around those uh those bore holes right um so there would have to be some careful planning if there is a proposed large infrastructure plan for a particular site but yeah you know we have projects that have been completed that and are in operation that have retrofitted bore holes below a building and they bring in a very small Dr drill rig to go through the basement and then uh complete those activities so there's actually a lot of opportunity where it's out of sight out of mind obviously very quiet um and has has a great uh lifespan as well thank you council member Briggs I guess just continuing on that sort of train of thought um so it sounds like um there's a need for the bore holes to be um yeah maintained so I'm assuming that in terms of thinking about City own land like not this would be the easiest space but streets and right of ways are not wouldn't necessarily be an easy space to work with I'm just thinking it's a lot of public land it's a bit more complicated um you you generally want a bit of a density uh so you know it when you start doing things in the line it gets a little bit more um uh expensive essentially but and there's utilities to work around right so but at the end of the day the maintenance that you do once they're installed is very minimal right it's all it's all buried uh the effort is really in putting them in correctly to begin with and then are we looking um is in terms of obviously there's City owned land um are we talking in coordination with other partners in the community that may also have similar interest or goals whether that be U ofm or you know the county or conceivably the um the public schools are those are those stakeholders I missed if those are conversations that are happening as well yeah kind of work in progress um definitely you know talking to them I mean fortunately you know like I kind of was talking about with the uh the work in Bryant like we do you know public schools are part of that one so we're learning a lot from each other there um yeah definitely talking where we can and trying to figure out what what those different options are where those synergies could be um just to you know make something as efficient as possible um where we can and is one of the outcomes that's going to come out of this as well sort of um an assessment of the the policy landscape any changes that we need to make whether that be you know I don't know if this is a permitted use on Parkland you know if there's any ordinance changes there that need to be happening or um or um my understanding is the county was a it appeared to be a bit of a barrier when we were talking about the the development geothermal on an Street you know I don't I assume that maybe that has been overcome but there's sort of an assessment of the policy landscape of things that we need to be also working on current um at the same time yeah I think um to start and again Jeff feel free to jump in any time too um if you have other other thoughts on how we're going about it but yeah I mean some of that's coming from like uh we were talking about that um like owner's agent and kind of advisory service um as you know as things come up diving into what those are I mean like you know Ju Just recently again as we're working through something stuff and Bryant we're running into a bunch of different um you know different whether that be how to permit or how to you know go through and you know do an installation in this kind of area um and kind of addressing those questions as they come up uh so as part of that it's you know to an extent figuring out as we go but also you know they've like kind of Jeff was saying they've done this in a lot of other places too and so they're pretty familiar with all the different kind of Landscapes out there and being able to kind of um you know once we you know see what those barriers might be able to kind of help answer and um Direct us to a way that is uh able to accomplish that work and overcome those yeah i' say different um different places within North America have different standards different regulations and so we've been um basically pooling our resources in regards to what those regulations look like and looking at which are the ones that's most comprehensive because it is a ever evolving evolving landscape uh this type of Technology continues to evolve there's different solutions that are regularly coming up and uh and cities and municipalities are regularly creating uh guidance around what this type of installation can look like and and Rule so that it's it's safe and that it's uh and that it works well and functions well for the longevity so uh it is regularly changing um but we we are working on projects across the country so we somewhat have a line of sight on that um to to a certain extent and so trying to help Joe and the team uh with that as as uh questions come up for some of those projects for sure commissioner Coen Garcia uh this is a very fascinating consideration that uh the city is engaged in right now and I am imagining so um in the the model that I have in my mind that I um the only thing that I have that I can try to map onto this is with with natural gas so you have something that you're that a a building is going to be connected to so there's an energy source um there's a connection Point into a a built structure and then and that's going to be um controlling the temperature of the building the environmental temperature of the building so is there so being that the energy source is a particular area that has the you know the boes the Deep the Deep pipes going deeply to the ground is there I guess it depends on how it's designed um but have there been established like this is the range like in terms of distance from that that you know how how far the pipes can go until they start losing you know temperature or whatever their energy right their temperature energy or is there like a certain number of of user points that can be used maximum we can only use this many this many types of buildings this many types of homes you like so or rooms like I'm sure this is all in the modeling and so I'm just trying to figure out like how the three three areas in the city what are going to be chosen are you going to have like mostly residential area like a multi-unit dwelling residential area a combination of Industrial and Commercial how are you how are you guys going to choose that could I could I add could I add briefly to a a a a slight related question which is when we're talking about District geothermal sort of what's the scale of that relative to you know commissioner kov Garcia's question Joe do you want to answer that question first on scale and then I can talk a little bit more about details sure yeah and I'll do my best because yeah part of it that's kind of a thing we're trying to figure out um to an extent um you know some of this is I kind of been saying some of it's early on here at least there's plenty of things in you know kind of like we're talking about Europe Canada do it definitely doing better than us um yeah so kind of trying to figure out some of that of of where it works and some in in some cases it kind of can vary on scale I mean like I said you know I said I wasn't going to talk too much about it here I'm always talking about it uh some of the work in Bryant kind of as we've been going through it you know like that's an area that's got 262 homes a um you know a a school and across the street we got the city service center and a County mental health facility so that's um you know in comparison to some of the others we're seeing you know somewhat of a bigger scale um but the scale we kind of need to be looking at to an extent and trying to figure out these things um you know and with that you know we've looked at different ways to kind of go about it whether that be you know you can do all of that on you know one Loop um to do that though you're going to need a bigger pipe you're going to need more energy you're going to need more you know kind of going into that and so we've also looked at different ways of um still having that whole area but it's on kind of separate subl Loops that are all part of that and that you know the benefit of that being you can do um smaller pipes that are going throughout the street um again similarly using less energy to pump that all over the place and you you have less concern about you know whoever's at the end of the loop who's you know it's not as warm as it is the person in the beginning of the loop so there's different ways to kind of look about it um and different ways to kind of go about it um and just you know again it comes down to you know cost performance um energy use things like that um but in general the the kind of the goal is to be able to look at different areas see kind of what different um perspectives might look like kind think we talked about part of this is regarding is definitely looking at something in the Downtown Development Area um you know we're partnering with the um you know with the DDA to kind of figure some of that out because you know we need to kind of try to figure this out in all the areas you know if we just focus on the area where it's the easiest to do it cool we'll figure out all the areas where it's easy to do it but then what happens when we get to the area that's difficult and we still need to decarbonize there um so you know that's definitely one of the areas we're looking at and like I said kind of you know some of that is just figuring out what's possible where and then just kind of building from there um I'm still trying to figure out some of that from my perspective clearly um and that's kind of what we're working towards as well so I don't have as defined of an answer as I'd like to necessarily um but trying to figure that out based on what's possible I suppose I could add a little bit um yeah like Joe said there's actually quite a few different ways that you could go about this um you know larger Loops smaller Loops more nodal design for energy Generation Um one of the main opportunities though with trying to gather this together in a district type system is that you really can ride the Peaks and valleys if you will when it comes to energy and it also allows for the opportunity to um introduce new energy sources that may not even be readily available right now so that's an interesting and intriguing thought um that could easily be added and then shared uh there's a lot of different things and technologies that are being developed right now that could easily feed into a common loop system that can serve a variety of buildings and I guess speaking to the temperature uh we are definitely envisioning a lowgrade temperature underground and so it really doesn't lose that much energy as it passes through the ground you know there's some systems in North America that are generating steam that's a whole different scenario right commissioner hunts thank you um this is back to the feasibility study in in its scope uh I know some of the other Commissioners have touched on this when it comes to what the study is assessing is it assessing all of the possibilities in within city limits or is it targeting larger scale it will it will it return um statistics and data on residential individual scale all the way up to large County buildings um I'm just kind of curious as to what the scope is and uh the possibilities of adjusting scope if it's not matching with um the desired direction of the commission and Council yeah the goal is certainly to get kind of like all that diversity of buildings in there and in fact like when you have a diversity of buildings it can even be kind of more helpful kind like we were talking about um like the the supermarket example kind of a deal you're able to get more similarly you know say you got an office building on a with residential buildings you get some benefits there because you know the office building is they have their Peak loads during the you know General 9 to 5 hours as opposed to you know residential buildings you get more of that peak in that you know five to seven period when people are coming home kind of a deal um so definitely you know interested in looking at kind of all of those seeing how they connect together because again as you get um you know more diverse options on there it becomes a more efficient system as you go um so that's that's kind of the general what we're looking at and kind of trying to see where that can be feasible um you know if we're running into situations or we're getting feedback where it's like you know that's you know not possible how you doing that um certainly you know can't adjust if you know again like we're doing that pre- feasibility screening if we see like these are the areas that are going to be the most feasible that are going to make the most sense um we're going to start going down that that path there all right thank you and uh just a quick follow up on that uh since we have a couple of experienced Engineers here um I know one of the issues that will very quickly be voiced and has already been voiced um I'm sure is um safety and regulation um and inspection and maintenance of these cores uh four holes um obviously in an arbor we have a particular awareness of our groundwater and uh the dangers that uh arise from mistreatment um I was curious if uh if it's if there's the ability I mean the more information we get the better so if is there the ability to cover all of the different uh geologic situations we have in our district and how what guards are are placed and what kind of potential risks are involved just so when we present this to the public as a as a larger concept um we have some uh some some some safety to to to push back on yeah I can start and then Jeff if you got more specifics definitely jump in um yeah I think in general at least you know what we've been looking at so far what's called uh closed loop systems uh which is basically that like they you know they do not directly interact with uh any of our our groundwater which is good because especially as we we do know there's you know we got different um you know we got the plume as well as other different um groundwater things we need to be concerned about and so what's good about the you know the the closed loop system is it means it doesn't interact with that basically you you know install the piping things like that um you fill up that pipe and then you just kind of Let It Go um you know it's kind of circulating throughout there in general um you know at least again what we're looking at kind of in the other area right now is it's uh it's water water is what's flowing through the pipe that's there's like potentially food grade glycol which you know you don't have to worry much about because again it's a you know um said it isn't much of a concern when it comes to contamination anything like that um the only reason you put that in there is just for a little bit of making sure that that um you know if it if something were to happen you're not potentially freezing in the pipes if something happens but for the most part because it's that closed loop system because of what's in there we don't have to worry too much about contamination obviously again you got to make sure when you're doing you know with any sort of you know installation especially when you're digging into the Earth whether that be for any type of pipe and things like that making sure you're doing it right making sure you're avoiding uh you know hitting any the other pipes or anything like that and just making sure you're doing it in a way that um you know is safe as with you know any kind of installation there but in general those are kind of the ways that we're looking around to make sure that we're not um running a foul of anything like you know or having to worry about contamination both for the loop itself as well as making sure we're not running into any you know contaminating the resources we have in place um yeah I know you also got some folks on your team Jeff who look into all the kind of hydrogeology and all that kind of stuff that's right yeah we have hydrogeologists on our team specifically for that purpose um and we we started looking at that actually a little bit last year already as well so M Mery thank you um I have a number of comments and questions and what I suggest is maybe that I just list them all off and you all decide what's appropriate to respond to and what we have time for and maybe what's not and so I'll just try to click through them uh quickly I've noted them in my phone um and I'll just read them with a pause in between so maybe people can take a note um I'm wondering what the contract award um amount was the dollar amount um as far as deliverables um I read the RFP and also obviously we all saw the slides and I'm wondering it seems to me that uh a deliverable is there's going to be a written report that addresses a lot of the questions that were raised in the RFP and that on top of that there's going to be um technical advisory support and services that are provided I'd like to understand if that's indeed correct um in terms of stakeholders uh I'm pretty sure these are probably already taken care of are um been considered but the 2030 District um and Jan Culbertson they seems to be would be a really good partner um obviously the U of them um was already mentioned and that's really significant because they already have some projects that have already been done and as many of you know that uh pccn commissioned an engineering feasibility study um to do uh geothermal for heating and air conditioning of all of University of Michigan's 40 million square feet under roof which is a huge project um by the way that's 20,000 Wells um just a loan for that uh so I'll come back to that in a little a little bit later so I hope you of them Shauna Weber um architecture engineering and construction those people and their lessons learned and their whatever they you know they recognize hopefully that is a collaboration that can go both directions that we can learn from each other um I I understood also that um parks and Rex is also going to probably be a stakeholder because uh I know G I'm looking at um U ofm uh campus plan 2050 it looks like they're going to be putting a lot of their Wells on recreational Fields um Palmer Field Mitchell Field Etc so I'm I'm assuming that will be a possibility um for Ann Arbor and be curious to see which Parkland is would be under consideration like ball fields and things like that and what might not be um I'm wondering also if major developers are going to be uh included in this I'm thinking in particular um Oxford Oxford is looking at a major development on South State Street and then uh when you think about that then you have to also think about the other tc1 um districts and how those might look and how they might be developed um one thing I didn't see mention anywhere are impacts and implications on natural features in general not just in parks and um in nap areas but just in general if you're going to be putting in all these Wells that's a huge amount of construction um uh I have geothermal for our home and when we put in our three Wells uh we uh had problems with uh clay that was excavated and spread on top of um some significant trees that we had and um one of those in particular was very stressed and I'm afraid that uh that may be a major problem um in the city of Ann Arbor so I hope that's taken into consideration um I noticed feasibility studies um are being planned for three locations and I'm wondering how that was arrived at and just as a a a list of to me which seemed like sort of unique areas um downtown was mentioned that's clearly one tc1 districts are going to be different most likely than those you've got subdivisions forestbrook Georgetown Orchard Hills places like that um that that's going to be different um places like ant aror hills or the Far West Side that's going to be different vers compared to Historic districts and then you have condos and apartment complexes so all of those are going to be um you know very very different from one another and that's more than three and I probably other ones that I haven't mentioned um I'm curious if stantech um has had any role in uh the project in Boston with heat and um as I mentioned U ofm is looking at 20,000 Wells uh I know U ofm is about onethird of the total emissions I know this is not a good way of drawing a parallel necessarily but if there was rough uh relationship then that means there might be 40,000 wells in an arbor and I'm wondering um what that might mean in terms of everything that's been discussed but also just in terms of pure disruptions and and even the Aesthetics between U ofm and an arbor drilling 60,000 Wells and Arbor is going to look like West Texas for 10 years and so I'm I'm wondering if really people are thinking about that um and then I'm also wondering what the implications of all this are on um our natural gas franchise uh renegotiations um and that's that's my list so take any of those or none of them um whatever you think is appropriate for this forum so thanks very much sure I'll take a stab at a few and um yeah see again obviously we don't address any definitely feel free to send over we can make sure we get answers to those too um yeah in terms of budget I think I have the number but someone correct me if I'm wrong or you can find it out I think it's about $689,000 for the for the study and that also kind of informs the number of areas we were looking at um you know naturally if we had more funding kind of towards that you could do more feasibility studies like these are you know is expensive to do um so that's kind of where those numbers came about um as to disruption that's absolutely something we're thinking about and we're looking into um you know as you know best we can is kind of want to do alignment with um other types of constructions projects happening um you know naturally if you're if you're kind of doing um the distribution system if you're already having to dig up a street for some other reason working with it at that time so because one that's just more cost effective uh but two it's you know the disruption is happening regardless let's make sure we capitalize on it where we can um in terms of um you know some of the uh some some of the locations and other things like that again kind of looking into it trying to get as best of a sense we can as diverse of a mix as we can um you know with three locations naturally you know we're there's going to be some unique things that we're not going to be able to get to in every single one uh but trying to do the best we can and kind of again going towards the most impactful we can with that um additionally um I'm jumping around more than I meant to uh but going back to disruption a bit here we've also been looking at different technologies that are kind of out there um one of the things we've been looking at again as part of the work in Bryant is uh there's a couple different ones that are using they have different terminologies based on who they are but like clustered angle drilling uh which basically allows instead of you know the your traditional concept you're thinking you take a big empty field you know drill whole every you know however many feet apart all throughout the field in a giant grid um they're able to just kind of take you know one the way we're thinking about it is you know take an the elementary school if you take you know four parking spaces they're able that's the area that they're doing and then they drill diagonally from out there so they can get the same amount of um you know uh Heating and Cooling energy from a much smaller footprint so seeing what what options are out there what kind of Technologies out there and learning more to make it um you know as minimally disruptive as possible again there's going to be disruption we know that and we're making we want to make sure we do it in a way that's not overly burdensome because exactly like you said we don't want to go through and nor could we you know just go through and dig everything up in the entire city and kind of go from there that doesn't help anyone um so yeah trying to figure out all those different ways we can to limit it where we can uh while acknowledging there you know there will be you know if this is a path we go down there there is some level of that and making sure that we're doing the education around that um again going back to the Bryant project we're going to be uh the community center itself is going to be getting geothermal uh for their Heating and Cooling there and as part of that you know got to be inviting residents out to be able to come see what an installation looks like see what um you know what that looks like what kind of disruption looks like um to get people you know a better sense of what that is and be able to kind of make that uh determination you know for themselves um all that to say there's a lot more to kind of consider and figure out and those are definitely things we will be considering and thinking about um and want to make sure that again we're doing it in a way that's as you know impactful as possible while also making sure we're doing it in a way that's you know effective economical um and as beneficial as possible so I probably didn't get to everything I'm sure Jeff you got a few things here and there but yeah definitely open to continuing all those conversations around all those things and yes we are also talking with our you know Partners aaps U ofm uh folks like that to make sure we're we're learning from everyone around that so you you really covered all there John Joe I should say um uh maybe one thing to note um sometimes when it comes to picking locations Etc trying to align things with infrastructure upgrades that are already causing A disruption really could be beneficial um so that could be that could be an extra component that uh uh you know could be part of the lens Mion hunt did you have another followup you might be on mute sorry thank you um this is more in regards to a the long-term lifespan of uh the project um I know from experience that in construction maintenance uh and accessing installations often causes more disruption than the original installation um so I was just wondering uh as part of our study uh that's being conducted is it also so factoring in out you know 50 100 years everything needs maintenance everything will at some point need to be replaced um you know if if you're uh Jeff you mentioned drilling through basements and uh Joe you mentioned um this angle drilling um I guess from Jeff's uh experience are there uh existing uh effective means for full repair replacement underground without going straight down and ripping up you know truckloads of of soil so you're saying like if a bore hole fails what to do or what what the options are yes uh typically that that bore hole would be if it's under a building it would likely be abandoned um you you could place another bore hole very close to it though uh to support that but there is uh and they're getting much better with the technology about the accuracy of where the bore hole goes but you can imagine you know 600 feet down there is a little bit of um movement that can occur which is generally why there's a certain spacing that's created so it it is it is a challenge typically what we've experienced is that if a bore hole were to fail it will become KNN very very quickly very very early on um apart from that uh they do last quite a while like 50 years plus easy thank you commissioner burtz I've got a question and maybe I'm getting ahead of things but I'd love to maybe just pose it um for people to think about um if this is too far down the road but um the sustainable energy utility um I'm thinking about you know uh if we had this geothermal capacity is it going to be owned and operated by DTE it could it potenti be owned and ined by the seu any thoughts on how that looks like yeah we're uh we're looking into all the kind of options there and um you know looking at the the ballot language for the um you know for the sustainable energy utility you know things like District geothermal are in there uh so you know that is a thing that we're definitely looking into as as an option and we that to you know go go forward be voted on um be something we're looking into that's certainly an option that we would would be considering as part of that awesome thank you I want to oh sorry council member Briggs yeah thanks just one last thought I appreciate that this has been a great discussion and lots of things for me to think about um I appreciate um um just a lot of lot of interesting pieces raised um uh uh commissioner mery's uh comments made me think in particular um obviously as a council member I think a lot about political feasibility and um in addition to technical feasibility and so um in the long-term political feasibility of different different pieces and so I think the you know the disrup disruption aspects you thinking about you frame this as what's unique to an arbor at the very beginning of this I mean most of this stuff is you're dealing with it in every Community we are a highly educated Community lots of folks don't know you know don't know anything about geothermal lot there will be a lot of experts in our community you know um and but it's a very um folks dig in deep and so in terms of you know the out the materials that get produced out of this you know I I think it's um in terms of reports I think it's better to go provide more substance for those who'd like to to dig in um I think that's helpful I think those that they kind of community here that will um have those folks and you know comments around like impacts to trees and things like that as Tree City I think those are you know those are political they're obviously those are just things like that that should be touched upon potentially even if they're not necessarily like the primary uh issue that we're going to be facing moving forward it is a consideration and it's something the types of things we might want um just be factoring into those reports so um a little bit of brainstorming with the team around some of those aspects as well just to think about um um you know as a team you have youve approached a lot of OSI has gotten a lot of a lot of feedback over this and I'm sure council members can provide some greater input on this as well thanks yeah definitely thanks for that too because yeah I definitely want to make sure we're addressing everyone's needs because you know as always some people just like a quick little thing but lots of people really like to dig in to everything there so definitely appreciate that speaking of of digging in I was I I just wanted to follow up on the comment about riding the Peaks and Val valleys of energy sources that I think you made Jeff in in reference to trying to piggyback on top of and I'm assuming this to mean sort of adjacencies between renewable sources or other types of energy use intensities and and I was wondering if you could say a little bit more about that and and and what I'm wondering is sort of how is there the capacity at least in terms of the feasibility to balance not only this sort of site planning but also the impact at least in terms of um CO2 intensity usage relative to the grid um time of day or seasonality in terms of Heating and Cooling and the sort of relative impacts also in terms of the sort of the site and site planning and land use yeah definitely I mean that time of day and seasonality it'll be absolutely part of what we're looking at um and as Joe was mentioning you know taking into account how peaks of of energy differ based on different archetypes and building uses is going to be a key consideration um we do want to look uh under as many rocks as possible to find energy sources even Beyond geothermal um and that could be helpful and and and also cost effective to support the city uh and distribute that energy in a different way um so that that to me is going to be the other aspect of it and we'll see what we find haven't we haven't looked uh very far yet we're just getting into things and so you know if if you if anyone on this call thinks of anything that could be a potential energy source uh you know share it with Joe sorry Joe um and uh and and we can have a look at it right um it gets complicated if it's private but um one of the the ones that we're seeing a lot of interest in is um Wastewater to energy recovery and the potential of Distributing that and that is another key advantage to a district system is that that could be a localized installation that could be shared to a much greater group of individuals and and properties and so lots of potential for that and that's this is why a low- grade system low-grade heat system is so important is it gives so many more energy sources as a potential yeah and it's all the things I would have said anyway the other thing I this wasn't exactly what you asked but I I like to throw this out here every time um I talk about geothermal to extent there's a really cool uh well cool if you're interested in stuff like this which I'm I'm I'm labeling you all as um they have a a report from um the uh doe a couple of the National Labs uh basically looking at you know what it would a bunch of like I think it's like 70% of buildings switch to geothermal heat pumps and basically what it shows is how much of an energy savings that would have cumulatively on the grid and the grid benefits of that uh because it's a more efficient technology you're using less electricity to provide all this Heating and Cooling uh just really goes through and says how much of an impact it could have uh which you know Cascades down the line of by doing this you're installing less lines for transmitting more electricity installing less substations unless things like that um and so just considering that um I don't I I know that's probably not even what you asked for but that kind of ticked in my mind of a thing that I wanted to bring up and showing like how this is another step towards cutting down on our overall usage as well if it is again something we look into other interesting things too maybe something that's not it can be easily forgotten is the the reduction in noise pollution of having a bunch of condensers everywhere um we're seeing all kinds of interesting things where you know pen houses no longer need huge cooling towers and low noisy equipment it can be generated quietly and John if you have a geothermal I do as well and uh I can sit outside with peace and quiet because I don't have a condenser outside commissioner Mercy I want to bring up one more thing when I read the RFP I noted that the number one objective is is uh looking at equity and uh we talk a lot about Bryant I know the city has really been involved in Bryant but there's one other neighborhood that I've never heard addressed in any of these meetings or in really any of um osi's Communications at least that I've read and that is um Sunnyside Park that's the trailer park off of Packard um I raised it to Missy about I don't know a year or 18 months ago and it just seems to me I know it's probably since a trailer park it's not something that's going to work for geothermal but if we're really focused on Equity um it seems to me we need to be talking about the residence of that Park it's been there since the 1930s and it's still there it's likely probably still to be there for a while and so I'm hoping that we're looking at what can be done for those residents because that's probably one of the lowest income neighborhoods in an arbor and we uh never really as far as I've heard about it talk about it in the public domain there may be a lot of discussions behind the scenes but I'm hoping that those people are not forgotten yeah thank you for bringing that we were um actually looking at it just recently in terms of um a Grant application there's Ann Arbor's kind of um I'm not going to say unique or weird for whatever reason but in terms of where things pop up on some of the um what we're able to apply for for funding uh you know some of it's based on different Federal definitions and sometimes certain areas uh don't get included even though we very much know that that is a neighborhood that should be included um and unfortunately that's one of them that sometimes Falls in those cracks which is very unfortunate because again we know it's an area of need but the federal government is you know we can't apply for it that specific area in some cases but all that's to say we're definitely looking into it in different ways to figure out yeah what what could be possible there and trying to find out some of the different solutions there so thank you for bringing that up though okay I think we'll move ahead with the rest of the agenda and I just want to thank Jeff and Ellie for the presentation and for Joe for the for the setup and the context and and and the background I know we're going to look forward to um all the work ahead on this and and look forward to learning more and and reading more as it progresses and for the Commissioners if there's any comments or anything um please bundle and share with Joe um who can pass those along and um I think they'll be glad glad to get any additional insights or thoughts that you might have so thank you again and we really appreciate it today thanks nice to meet you guys I guess we can hop off then yeah absolutely I mean you're welcome to stick around for a rousing discussion on potentially electing a vice chair for the third or fourth time but yeah you're you're you're welcome to head out bye guys thank you thanks okay I think we'll move ahead to commission business um the first item on that uh part of the agenda includes the vice chair election um Joe have you had any expressions of Interest or forthcoming applications for the vice chair role um I have not so we're going to go through another round of awkwardly staring at each other and seeing if anyone has reconsidered since last time I I I would like to share pit oh sorry uh commissioner overp I see a raised hand I think we should offer a free geothermal system whoever it takes SS is that a bribe I'm not sure would that apply to my whole condo complex see now now we're getting somewhere if that's the cas whole neighborhood yeah right see what scale can we get whoever's got the biggest scale let's get them in how about my whole university could we do just a quick over review of the responsibilities of the co sure happy I I can say a little bit about that um more or less what it looks like is sort of riding along and and sort of helping out sort of discussing what the agenda might be for the the the month or months ahead um sort of filtering out and discussing how how to sort of accomplish that and and thinking about um folks experts or others that that we might invite um uh to help speak to that um but also just sort of being in being able to step in in case the chair isn't able to uh lead the meeting and chair chair the meeting in in the rare cases um that that that happens um and let's see am I missing anything else Joe I mean you're the most recent Vice chair you're kind of the best yeah that's true I mean basic basically we made for about uh half an hour uh short usually in the week or two following the the uh previous um commission meeting and sort of take all take stock of of what we need to discuss um based on the feedback that we get from council members and Commissioners and and try to feed that forward into an agenda and a plan for for how to sort of shape shape what's shared with you all um in advance but also what um what's going to be covered during the commission meeting and and to the extent that any discussions or or follow-ups are needed Beyond but but usually it's that's that's pretty much the gist of it in addition to the commission meeting itself it if I may there's two other things that potentially come up and that is uh working with the chair and the two council member Lee aons to review uh applicants or openings um and um voting on and making a recommendation to the mayor's office for uh nominations um to fill those openings and then once named um helping out with the chair if needed with uh orientation of those new members um but yeah I think the main you know though that comes up maybe once a year or something like that so it's not significant activity and and frankly Mark I hope that you might consider uh nominating yourself or being willing to serve in the role because I think um it's it's um I've been pleased with your level of participation and engagement in meetings and I think uh it would be great if you might step up to to something like that well that's very kind of You' to say um yeah I I appreciate the rundown um you know it's one of those things that I still think I'm quite new to this commission um but I do understand the needs of uh an executive board a functioning executive board so um I I guess where are we at we have zero currently interested members um do we have a discussion on any changes to the role I mean I just want to make sure I'm not missing anything no I think we've gone the past um I don't know two or three and kind of I think everyone's been nominated at some point and everyone turned it down for various reasons so um that's kind of where we are in general we haven't had discussions around changing necessarily because you know for the most part um you know kind of like uh chair harp was saying you know it's kind of the the biggest is kind of those 30 minute monthly check-ins kind of a deal um and so it's and it's it's really I mean um I can't speak too much but commissioner har I mean I think you were Vice chair um just a few months after you joined kind of um so it's it's definitely a thing you can you can step into and learn without you know not too much responsibility placed on you if you're not um you know comfortable with it necessarily and I'm but I'm also not going to force anyone into it um I would have done that already if I was going to um but yeah so you know don't feel pressure if you don't want to kind of a deal um but yeah that's kind of where we are in the process but it would be great it would be great if you're interested and and and wanted to want to nominate yourself or um that would be fantastic um be great to have have another set of another spotter council member Briggs since it can feel weird to nominate yourself I would love to nominate you commissioner Hans as as Vice chair if you are so interested um I don't like maybe you must have not been at the meeting where I would have done that previously I know I've missed a couple meetings so yeah no I I have missed a couple here so no I appreciate that it it uh it's like you know networking selling yourself it feels weird so I appreciate that uh and I'm I don't necessarily think I'm the most prepared for but if uh it say I have uh commissioner harp and chair harp to to kind of guide me out I would accept that nomination brilliant we I think we have to technically have a second so we throw a second cool we're I figured didn't even need to yeah then then a vote which yeah okay well um over there should we move to a vote sounds questions sorry oh sorry I was just saying feel free to ask me any questions I'm kind of on the spot right now so you can make me justify myself if you like I'm I'm more than happy to answer any questions you might commissioner overp yeah I want to just thank you for um being willing to do this and I have a funny feeling there'll be an unanimous vote just a guess uh you know my Achilles heel is I travel too much and I have not a lot of control of that travel so I tend to miss a few more meetings than I should um but one things I would really love to do and I'd be willing to help you leaders um even participate in some of your meetings to get a better uh sync with the university and both from the operational point of view and how we make the university more seamless with the city on is isues related to energy and sustainability and at the same and Justice um the second thing is uh we have a lot of experts on campus and one of the things we're doing right now is it's very in the nent stage but we're um trying to build a partnership with DTE focused on accelerating their decarbonization efforts you know and uh I think a lot of us on this Commission should know that DT is kind of like the sharp edge or the bad guys and slowing us down and all that um and I worry about that um but I also am just pragmatic um and I think our camp both our campus operations folks and a lot of our most powerful researchers in this space are Keen to see if they can you know get DT excited get them the workforce training they need and uh really work on Innovation such as you know distributed energy uh which is really um that's everyone here knows that's probably one of the hardest reaches right now that we really need to conquer um and so I all I would like to say is um I'm really happy with the leaders we have and and I would be you know willing to you know do a little more homework and stuff to figure fure out you know who we could get to come and talk with us um and you know in terms of strengthening the partnership with the university but also you know getting our aligned in how we're trying to accelerate the uh the energy transition and and you know essentially justice as well in a just way um so that's just my two cents if that helps at all um I just I just want to say thanks commissioner overbeck much appreciated and and I think I think that's be welcome not only by the commission members um but also council members as well and and any insights and I I know you're fairly well positioned to help sort of set up some of those conversations too and think through some of that so um that would be much appreciated and look forward to um some of those discussions in the in in the weeks and months ahead thanks okay um well then I would like to propose that we um I forget how to do this uh move to a vote um on the vice chair uh uh now that there's been nominated um seems like we've had some some discussion and if there's there's no other comments um all those in favor of uh commissioner Hans uh in the vice chair role um please raise your hand and say I I hi hi all those opposed please raise your hand and say n seeing none opposed the vote passes and we have a vice chair congratulations commissioner Hans Vice chair Hans and uh look forward to working with you in the the weeks and months ahead um we'll we'll we'll follow up with uh over email just to set up and and sort of arrange some some times to meet um in the next in the next month or so all right thank you so much and I I wanted to just Express to all of you how much I appreciate and understand the responsibility You' been trusted to me and I just wanted to make a note um Joe and I had a very Frank discussion uh after the last meeting um and he was extremely helpful and uh and encouraging um so I know he always mentions hey if you guys ever have any questions to like reach out to him I I just wanted to kind of re emphasize that and state my experience um so that uh helped a lot um bringing me to this point so thanks Joe appreciate it and yeah definitely definitely appreciate all you have to offer um so yeah really really glad you're steing into this role and we'll be definitely reaching out soon to get things going in a good direction all right thank you and on that note we'll move on to the staff report from none other than got talk I gotta talk too much this this month um yeah try to be quick um on some of them some of them are might have skewed a little more towards last month um but yeah I just want to first start off um semi- update just noting that again our rebates the City rebates as part of the climate action millage did um launch at the beginning of July um this is a it's a total of $ 1.9 million uh expected to offer over 1,300 rebates across the city um at least 15% of the rebates are for income qualified households and you know there's been some that are starting to fill up but there's still plenty of rebates that are still available um in addition there's some that are you know have been reserved and if those haven't been um fully utilized by the time of that period ends they'll be open back up uh but in general pretty much all the rebates still have available rebates so if folks are interested um please check that out um this is also just a reminder because I recognize we didn't necessarily talk about it too much here but um in December uh city council did pass an ordinance with restrictions on the use of gas powered leaf blowers within an arbor City liit Limits uh the this began in 2024 and gas powered leaf blowers are prohibited in an arbor from June 1st to September 30th uh meaning that the summer ban is already in effect uh ordinance violations can be reported to the uh anr police department Community standards at 734 794 um next one of talk a little bit about um has happened uh as well last month and I think we I think several of us have actually brought up uh throughout um but there was a Bill signed last month by uh Governor Whitmer that homeowner associations are no longer able to prevent residents from installing Energy Efficiency upgrades in solar panels uh to help with this new landscape U sustainability Innovations has developed a model energy policy template that can be used by any Homeowner Association to comply with the uh the new law um and also always have to plug that that um you know due to the nature of a homeowner asso association excuse me uh they are perfect candidates for the solarized program uh our community bulk by program that brings together residents for a bulk purchase of solar uh to realize significant savings so home homeowners associations are encouraged to reach out if interested um we uh mentioned this last time but or we'll have another um we're having special webinars to learn more about an our ver proposed sustainable energy utility an optional supplemental Community owned energy utility that would provide 100% renewable energy from local solar and battery storage systems and network geothermal like we talked today at participating homes and businesses in the city um the uh the virtual event will presentent opportunity to learn more about the proposed sustainable energy utility discover the benefits it could provide ask questions and find out um what will be asked on the ballot um and naturally I didn't write down the date of that so give me two seconds as I pull that up so I don't just give you um say what that was um that'll be happening later this month um while that loads forgive me [Music] um events that will be uh the next the next one will be on uh Wednesday August 21st uh from 6:00 to 7M uh you uh the registration is free you just got to sign up to be able to get the link to that um also wanted to note that we had our third annual home electrification Expo on August 2nd uh 100 I think we estimating just around 200 people attended the event uh which was our largest one to date uh we had vendors there representing Energy Efficiency electrification and renewable energy technology and services uh every year we've hosted this we've seen more people coming out uh and we've seen uh more feedback from the vendors saying that they've been getting um you know better engagement better conversations uh that are leading towards you know more um more people uh transitioning getting quotes and all that kind of stuff uh so hoping to do more in the future um based based around that and the last thing I have and then I'll finally stop talking here um did want to note that we um we have officially surpassed 5 megawatts of installed solar through the solarized program uh collectively we're now at 5.2 megawatts from that and that's across 690 homes in uh in was County um noting that too because around 27% of those installations have actually taken place outside of an arbor but in the county as a whole uh just to throw some quick number at you um through solariz just the discount from solariz residents have saved 2.3 $2.3 million in upfront installation costs in an estimated $22.8 million in energy costs over the lifespan of the systems um when you combine that with a 30% investment tax credit from the inflation reduction act uh the average person who goes through solariz sees around a $9,000 in upfront cost savings on their solar installation so a lot of great work coming from that and looking forward to uh what comes next there we got groups that are constantly running so people more than encouraged to uh to sign up if interested that's all I have thank you Joe that was um fantastic thanks again for the updates and for um all the work and putting this together too um next we'll move on to reports from working groups other commissions and from Council and I don't think there are any updates from the working group um as of as of this moment so we'll just move on to the other commissions I believe um are there any updates for the from the environmental commission uh no update the last meeting was a working session we have a new chair and we set priorities for the next 12 to 18 months okay thank you and any updates from Council none y uh Council M Rina yeah I can just give a brief update and Erica feel free to jump in um at our last council meeting we did approve um a plan to convert uh an arbor street lights to LED um there were some considerable back and forth on that over a period of weeks um so that we could uh make sure that we weren't over lighting and uh overusing energy on our neighborhood streets um credit to uh council member breaks for really digging in on a lot of that over a couple of weeks and um I know I was involved in a couple of conversations that we had jointly with DTE and with others um but uh ultimately we were able to get to a bit of a compromise where um I know that there were some folks in the community advocating for 29 watt LED lights on on neighborhood streets which unfortunately probably wasn't feasible at this time for us um but we were able to get to a place where um the fixtures that we are purchasing are um dimmable and allow for two different uh options so our major streetway uh will be illuminated at 58 and using 58 watts and our neighborhood streets will be at 48 watts um so they'll be uh slightly uh less bright and using less energy um and and I think the important piece to note here is that all of these will be dimmer and us less electricity than what the DTE standard would be when they convert to LED lights throughout their region so um this was some progress that we were able to make and I think uh in a one a positive direction credit to OSI for securing uh a grant alongside our folks with in in public services um in order to to accomplish this work more quickly and for us to be able to to get to a better standard than what DTE would have offered us if they were just rolling it out on their own um you question from commissioner hunt or vice chair did that again for council member Rina um just a a quick followup for the uh traffic uh sorry street lights um do are we have also a decision on Full Spectrum versus uh like low blue light uh that sort of thing Erica do you want to jump in there yeah yeah sure so um one of the pieces that came out of this as well is that instead the color temperature um the standard for DTE would be could be higher than 3,000 actually but it the color temperature will be 2700 for all of the street lights that go in except for um at very particular locations around crosswalks where I think the color temperature is actually um higher there as is the um um bulb wattage so but it will be 2700 which is um and some of these at least with the 58 watt with the 2700 color temperature you can you can go and see that there's a few places where we've piloted those street lights um so I could send folks that information and yeah thanks council member Rina for bringing up this very important Point apparently I go on vacation and like everything is just this was a big deal big one to update on um uh and I also want to mention that commissioner mki was definitely um engaged in this conversation behind the scenes as well um so thanks for that engagement um and OSI the office of OSI had secured this carbon reduction Grant um that transitions over not only the city street lights but all of dte's street lights that haven't transitioned over as well so um you know what's important about this is we are not going to cdt's lights um transition up to much brighter than we'd like to like to see them um they will also be shielded um and um front Shields can can also be requested we're going to try to make that process a little bit um uh very easy for folks to understand how to to request all of the shielding that they might want to see one of the things that has not come out of this discussion yet but I think it's worth following up some of the LED lights that have actually been installed right now as we mentioned or a higher higher wattage a higher color temperature um I'm wondering and I have not answered this question yet but I'm hopeful that we might be able to request that some of those lights also if folks would like to see them reduced um the DT might be amenable to change anable wattage on that but I don't have an answer for that yet but I would anticipate that might be next also an option as we move forward yeah uh and Echo thanks to commissioner Mery I know that he was reaching out to me also from SE and so even when he is across the country he is uh following Council and and getting engaged so thank you okay that's all from Council we will move along in the agenda thank you um everyone for for that um that's fantastic we'll move to the second uh time for public input and this will again be an opportunity for people to speak for up to 3 minutes if you're watching on CN please call 888 78899 or 877 853 5247 and enter meeting ID 956 7876 this information is also displayed on the meeting agenda and video feed City staff will select callers that have raised their hand one by one using the last three digits of your phone number to electronically raise your hand and indicate your desire to speak please press star n on your phone you'll hear an automated announcement that the host is allowing you to speak and when speaking please to move to a quiet area and mute any background sounds and so that we may hear you clearly and please state your name and address at the beginning of your comments Joe do we have anyone on the line we do uh caller ending in 134 thanks Mr Lang and chair har it's Ken Garber again um thank you to the entire commission for uh your work and uh for the excellent discussion tonight on geothermal um also thank you commissioner Hans for taking on the thankless job of Vice chair and um yeah I guess both of us who were watching probably learned a lot um and CTN indicated two viewers uh I'm not sure why there aren't hundreds but um that's the reality um also I want to thank um council member Briggs for her energetic advocacy on the streetlight issue um and uh commissioner Mercy who I hadn't known had been involved but should have suspected and uh I'm sure thanks to both of you we got a better outcome than we were going to get originally although um this is another instance of DTE digging its heels and when it could have had an easy win with the community and um apparently decided wasn't worth its time um which brings me to um commissioner overc's remarks that he's going to try to work with DTE to get them to do more distributed energy well good luck with that um I listened in on dte's quarterly earnings calls and in the April call CEO Jerry noria uh talked to this issue told the analyst that he's absolutely committed to Long power and not distributed power as you know in 2022 DT replaced its St Clair Co coal plant with fossil gas plants to convert the Bell River coal plant to gas by 2028 Monro coal plant which DTE has agreed to close in 2020 2032 um nor said that he's hoping to go with natural gas conversion there with carbon capture and storage so DTE is utterly committed to the centralized power distribution model it does a little distributed uh generation but mostly its efforts are focused on hampering them especially residential um so uh you know I think talks with DTE are worth doing but we really need to look at alternatives to DTE um and I hope that can be a subject of a future energy commission meeting but um so those are my final rantings and again I want to thank everyone for participating uh on the commission and Mr Lang for uh your work coordinating and also your work um at OSI so have a good night everyone thank you um no further callers thank you again um really appreciate the the feedback and the comments um I know all the Commissioners uh council members do as well um so much appreciated um let's see last on the agenda are items for the next agenda um I know there are a few that are sort of um we've been holding off on um for for variety of different reasons um some of you may uh refer to an email that I forwarded had Joe forward on Commissioners just thinking about um housing affordability and electrification um which we may try to have a further discussion on in the future um I know Green rental housing is still um uh uh to be looked at at a future date um and so I'll just uh open it up for other other comments as well or um suggestions um pleas chance oh yeah just before we get into that discussion I just wanted to ask for the record um I went back through recording from earlier tonight and I couldn't find the um location for the um form that people need to fill out for the seus um seminars Joe uh would you mind just mentioning for the record what what look where they can find those um let's see yeah I mean if you go to the The OSI website um there we have an events page and it will be on there I also send it out to the commission here um and I can attach it to the minutes as well thank you shki um I hadn't realized uh that the the greenhouse gas inventory um had been completed and posted I think it would be appropriate if we reviewed that as we have done in years past here in the commission and I would request that at the same time we uh review The OSI performance measures dashboard which has been up now for several months the two sort of go hand in hand so I think that would be appropriate um hopefully next month uh I also so will be a broken record uh on green rental housing program it's been three and a half years since it was considered here in this commission it's 25,000 housing units in an arbor and if we're going to do anything on Energy Efficiency that's one of the biggest levers we've had and it's behind the schedule that was put out in the a20 plan so uh I know it was supposedly illegal I just simply Frank I can't understand why it's taken as long as it has so I I hope it comes very very soon to this commission and goes on to city council and that it's a strong ordinance um one other thing I'll be a broken record on as well I think we're still short two Commissioners that's also been 15 months uh if we really want Community Voices here then we should be filling those positions and I might add that uh Mr Garber applied for a commission opening about three or four years ago and he's probably the most engaged person uh in the community and it would be great if he could participate in our conversations and not just comment on them at the beginning and the end of meetings so I really really would encourage the leadership to act on filling those positions whether it's Ken or anyone else we have a lot of great people in the community including people at the University that would be great additions to this commission thank you thank you other items for upcoming agendas either uh in the next month or in the months ahead got one thing um uh I was reading about the city's benchmarking requirements and my understanding is that um it's a essentially almost at the phase of U like full implementation and that maybe not all the data will be publicly disclosed I think until next year I forget the timing on all these things in the different like building classes but maybe an update on that or if it's not ready publicly until next year that's cool as well but just making sure that's on the radar somewhere there's supposed to be a report issued every year and we haven't had one yet as far as I know okay um other agenda items from commissioner members council members we'll take a look at at these and and and work up a plan and and try to share that out with you as soon as we can um and try to get the agenda to you um and and any materials to you as early as we possibly can um save some time to repair we know that September can be a busy time with the launch of of school semesters and and all of this so and general excitement because it's fall so um okay um I think with that it's uh 7:48 and um we'll move towards adjournment and so as chair uh I declare this meeting adjourned thank you everyone look forward to

oh folks we'd like to call this meeting to order and we'll begin with a pledge of allegiance which I'll lead I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all still all right thank you for everybody that's come out this this evening this afternoon we um turn some time over to you Dr Wright for the first part of this or presentations and recognitions thank you it's stilled thank you I'll try to keep my uh my feedback limited let's start with the let's go in reverse order and we'll start with Mr Grace recognition of your presentation I'm sorry presentation I Mary corrected me I'm sorry do do you want me to go through the uh no let's do introduction the new employees M first employees employees okay recognition August employee V start okay so we'll do the first two sorry um can we start with you Mr Grace on introducing any new employees none of mine new staff is here tonight um but we do have uh Katarina scalero she's a kindergarten teacher with us now I can probably move over here so I'm more in front of everybody and less awkwardly standing over there um so Catalina Katarina scolaro is a new kindergarten teacher um she came up from the valley um Amanda Federico joined us to sixth grade she had taken a few years off and she could teach sixth grade math and science um Candace Co is fifth grade English she came to us from cholo and let's see Bailey slippi she joined us this year as a title reading aid so um shorter list than than normal so that's great so all Miss hoffmier could you introduce your new employees please I would love to but our new employee is Chris Johnson uh he is sharing admin duties student support duties at the junior high and the high school but he also is our eighth grade football coach so he's back there on the field with all of our seventh and eighth graders coaching football at the moment um and he has been an incredible asset so far to um to the school and to all of our football players so we're really excited about that but I do want to also um recognize Ali Brandon um even she started with us last year um but she actually has she's our um our our Learning Center teacher and so she's starting a a new position with us there um and she's really she she is new as of last the beginning of last year so we're happy to have her as well and she'll be coming up in just a little bit for something else as well Mr web all right thank you I've got quite a few so new to Blu Ridge this year we have Valerie brego um she's a sped Aid Co coach KF is here he's a our athletic director and assistant principal Eric helmerson coming back to bluid he's uh our head football coach and also doing PE and helping with TSW transition school to work program um Chris Johnson as Miss hoffm stated he's he's helping here at the high school and doing a great job Alex steans um he is doing our transition school to work and then helping with some weight classes and then Rachel Thompson is doing some math so out of all of those that we have they're all bluid people except for Dustin and most we'll adopt him close enough to bluid and he's doing a great job and then coming from other campuses we have Sarah bramy doing English Carol Godwin doing science Sydney langto is doing a multiple she's doing math and science and student council chat mows is doing our ISS program and Peggy Robbins is doing weightlifting and we're sharing Brian wat cot with the junior high do in Spanish thank you Mr web now for the recognition uh Mr Grace will you go ahead and introduce your student or students of the month absolutely so I have two students of the month um Max and Nora if you could come up here so max Rose and noris snogas they happen to be cousins um we have one in fifth grade and one you guys come on over here we're going to go right over there take a picture um so max is in fourth grade now and Nora is in fifth gr now they both earned um noras in English and math and Max in math a perfect score on their state assessment last year so very big achievement um I think we had four on our campus two of them moved on to the junior high and these are the two that we had left here at the elementary school so very happy to have them um they embody everything that we want as as be students as well uh they're kind they're helpful they're astute they care about their learning and they care about the people around them um so very happy to have them um and to have them here tonight so Max and Nora there you go thank you you guys did awesome come on right over here congratulations kids that's that's outstanding we're proud of you let's go to the junior high now for our student of the month I don't think I see as Isabella in the audience and I miss singer she um uh so my student of the month is not uh she is not present tonight but I'd like to recognize Isabella damato Isabella is an eighth grade student um who she um took on the adventure of running down the the derby down the deuce over the summer um and she had another student put a car together um and she was the driver down the deuce and did an excellent job I don't need to talk about the place they came in we said that's not important just that you participated is great and she's excited about trying it again next year but she also came in as a as a student aid for us and even in this first week and a half or excuse me a preschool Aid she has been she has sown shown so much responsibility and willingness to help in different areas today she was I walked in to walk I was walking students to lunch and she was on the gym floor just cleaning up a spot she noticed needed to be cleaned up so she's one that takes initiative and we are super lucky to have her at the junior high would you like us to wait until your student shows up okay when your students here can you give me the thumbs up Mr web and let's move on to uh Courtney again Sunny Ashcraft teacher of the month for the junior high well for the district yes if I could have Miss Ashcraft could you come on up please I'm so glad you're here uh Mrs Ashcraft took on a new position this year she um she has been a reading specialist for the last several years at the junior high and this last year she became our PE teacher and our athletic director and in the first week and a half of school she's already gotten the first parent meeting with all of our parents in athletics um done it out of the way yesterday so she's super organized communicating very well with parents and um and District staff and with me setting up all of our um all of our competitions this year and she's just done an amazing job in that transition so I'd like to recognize her for that congratulations principal hoffm you have the mic you want to go ahead and introduce your BR star for this month can I have Mrs Brandon can you come up please so Mrs Brandon could go ahead and give you that Mrs Brandon uh she came in to help us as a long-term substitute last year um or a full-time sub and transitioned into the Learning Center Center um and helps our students our students who are struggling to find their way she really helps to work with them she has taken such an investment in our students um and she really takes it to heart on on their well-being and so we are so happy to have her at the junior high she is an amazing um addition to our staff thank you uh Mr Grace would you please announce your three BR stars for the month so I have three BR Stars individually they all could deserve this award 10 times over but today collectively um our front office staff Miss Kathy palar Miss Kendra Palmer and Miss Alexis veto if y'all could come up these ladies get us started every single day um they they work a tremendous amount and make sure that that all of our kids feel welcome that all of our parents feel welcome when they walk into the building um Alexis registers half the school district by herself throughout the summer um Kathy manages the attendance and and Kendra is the first face that everybody sees as well as doing everything else in our front office as well um at back to school night we had just shy of 1,400 people show up and they didn't stop stop like they just kept at it the line was there as people were trying to register and they met them with a smile on their face and and they do it every single day so I know that I personally am very blessed to have them um working right outside my office door and as a district we're we're blessed as well [Applause] thank you uh ladies I will add Mr Grace that it's they they function as air traffic controllers during that first week of school and so you might have 750 kids but they're 1500 parents that show up the first week so thank you ladies for your exceptional customer service to our parents and students you do a great job and we're so fortunate to have you thank you Mr web would you like to present your BR star thank you so the high school would like to recognize the BR um awards for the high school tonight so first we're going to recognize M shanana ainson those that know Miss ainson know knows the incredible job that she does we consider the Swiss army knife of all teaching like she has stepped in and done long-term Subs in a classroom she is on the we currently use her as a as a long-term sub assigned to wherever we need her throughout the day whether it's in the special ed classroom whether it's upfront in the office whether it's um doing PE um she does an amazing job with our cross country team and she's got she's got a huge team this year I think over 40 kids out for cross country um and she does a great job with all those those kids so she is a valuable asset at the high school and we want to recognize her as one of our BR stars for the month of August so let's recognize Miss ainson she can't be here tonight she's actually taking her daughter to EA today so she'll be back to work tomorrow and next I could have Coach Club come forward so we'd also like to recognize coach clu as for for August so coach CL started his cont cont was supposed to start in July but we needed the help in June so he was willing to come in and get going and it was nonstop from the time that he arrived on campus and organizing all the different things with the fall Athletics that everything that needed to happen with the AIA and getting coaches ready and teams ready and schedules on on track but then taking on an an additional role of assistant principal he's helped us out with processes and different things at the school so it's been a crazy three months but he's we're we're so happy to have him on board and he's super organized and does a great job with the athletic program and also providing support to uh Mrs pinr and to myself and to all the staff and students so like to recognize and thank Dustin CL for coming aboard and being with blid I would like to add too for the boards edification this is in almost a decade this is the first time we've ever had somebody in their first month of employment or two become one of the BR Stars so that's an exceptional exceptional U accomplishment Mr kff thank you we're glad to have you and we'll adopt you into the BR family go home and throw away or burn everything that's green replace it with purple thank you thank you coach Mr Webb so we're still waiting for Brooklyn's mom if we can jump in if it pleases the board can we go on the next and when the student gets here we do that okay we'll do that Mr web when your student rides the parent after um Mr Grace's presentation then we would allow you to do that that that works the Mr Grace would you like to give your presentation absolutely so we are uh looking at different options for how to potentially change the drop off and the pickup at the elementary school to iate some of the traffic out front to uh allow the everyday traffic that crosses in front of the building to continue because right now when we back up into the roundabout all traffic stops uh until we get going and we can we can reduce that um and so we've come up with a couple different options uh if you haven't noticed and just to make sure that everybody understands they did come back in and tear up all of the curbs and the sidewalks that they just LED um those did not meet the ADA requirements is my understanding and so that's why they tore them out and are going to be relaying those um and so they are running a flagger we are trying to reduce that impact of of running the flagger uh on school traffic so they they start after we bring students in and they they stop before we dismiss students in the afternoon um but all the same if you travel down our road at the end of the day you know that we we can back traffic up um in a Monumental way we've backed it up all the way to the Circle K before uh depending on how much traffic gets into our line that's not school traffic um and so we started looking at this the other day I was up by the crosswalk where I typically am at the end of the day and we had a a person that was not a school uh not a parent trying to pick up their child that decided to put two wheels up on the new sidewalk drive down it next to a car and then hop into that dirt road and speed away and what we're trying to avoid is having any potential issue of a child not being seen by a driver that that you know could be catastrophic for us and so we are looking at a couple different options um you want to go ahead and click that do want to oh I have a clicker to do it so our this is our current route um it's from the bridge down it's 1.2 miles worth of roadway for us to stack cars uh by the rough estimation that I was looking at it the other day or the last few days probably about 40% of the cars that get trapped in our traffic are not us um so if we could try to get around that that would be great um they're RVs trying to go out there people going to sholo their their log trucks things like that and so anything we can do that gets us off of that road would be phenomenal um we also want to start using the side road as quickly as we can because it's there it's a very nice road is really accessible to our parking lot and so just one of the few proposed things and we're going to start doing our due diligence on this to talk to um Chief Barnes with the police department the timber Mesa Chief and then some of the business owners around us as well would be something along the lines like this this which brings us in on Commerce instead and gets most of our traffic off of Porter Mountain Road um it just it turns our drop off the other direction but this would be one proposed option that we would have to to do and we would solicit feedback from parents um that are dropping their kids off as well uh the business owners that would be impacted going around that Loop um they're not open in the mornings none of them are open at the time that we drop off but in the afternoon we would want to make sure that we have their feedback as well um so that is just one one proposed option Mr Grayson among those other stakeholders you're going to visit also with the town of Pinetop lakesite Matt Patterson to get some feedback on any concerns they might have right yes sir okay so we're just starting this process to try to figure out what we can do to try to alleviate that and use the road that they put in um that accesses us as well so this is this is not a final plan or anything like that we're going to start that process of getting all the feedback that we need okay thank you yes sir can I ask a question sorry this mic isn't working so okay um I like the idea of longer and do we get off the road but my big concern is you have now traffic making a lot of leftand turns with kids that are still crossing those specific areas so are we going to have flaggers to help kids cross through that spot and then our exit strategy how are we going to manage the cars now leaving the school and going right because now you have to turn left in front of all the traffic that's leaving you know our coming traffic and our leaving traffic are now going to be Crossing on that first left so do you see what I'm yes ma'am okay yeah so we we're looking at where students would go um so we don't have any students that walk up that new road because there is no path next to it right um but if necessary we would put somebody out at the end of it as well yeah so and to alleviate the backup because I can see no one allowing anyone to come out because when you're leaving you have a flow of traffic that's leaving the campus so how are we going to get the coming people and the leaving people to allow the people trying to get in to make the left people would leave campus from the roundabout the same way right so they would still leave that and then if there if we ran into some congestion down on Commerce we would have to address that I'm not concerned about Commerce I'm concerned about pen rod Porter Mountain Road that's the concern because if you're not the first if you're not in the first group that made the first turn how are you going to get all the people to make that left because the traffic flows really it's a thick traffic pattern after they drop their kids off also does that make sense yes ma'am because we don't have a light there and that's my concern is there a way that we can help with flagging there correct or is that again like is that a town jurisdiction or is that a school I I don't have the answer to that I would assume it's actually the town because it's off of our campus um but I don't know that for sure but that is part of what we're we would be wanting the feedback from everybody to make sure that if we're right building congestion somewhere else that we have a plan for that too so if I might Mr President if we could just add that concern to the mix along with the town and then we won't have to solve it tonight but make sure that's duly noted thank you Jennifer for bringing that up absolutely so we we were looking at trying to make sure that people that are also going to Sho because we do have a lot that go to show for work that they're not being stuck in the roundabout as well so we have currently we have several places where we pile up and the roundabout seems to be the biggest issue because as soon as our parking lot backs into it it stopped so um but absolutely I will I'll make a note of that and we'll talk with the town um and the police chief about it yes ma'am Mr you're on oh Ryan I have a couple of comments just to bring everybody up to date uh Ryan contacted me and asked me to come out and discuss this with him this plan uh which I did and uh in the discussion it came up that Brian and I were both under the impression that there was going to be a sidewalk curb Gutter and sidewalk all the way from the bridge to the school on the West Side uh and Brian told me that he found out that's not happening that's not in the plan and we were discussing the other side where they did put in the curb Gutter and sidewalk and then promptly tore it out and I found out today that that was because the the crew that was doing it uh had too much slope on the sidewalk and it didn't meet ad they had tear it all out it was $330,000 worth of concrete that they had to redo anyway um there was that and then the we had a paved area from the school up to where the kids cross over the road by the automotive shop and they tore that out and there was no plan to replace it so I decided that I wanted to talk with Matt Patterson who is is the town engineer um in charge of this project so I went over and talked to him and I thought the plan was excellent that Ryan came up with I thought it would solve a lot of problems but uh anyway I talked to Matt well I'm glad I did because he I explained to him our concerns and he explained to me that there was never in the plan for a curb Gutter and sidewalk on the west side he said it was to be a paved path 10 ft wide with asphalt and then having uh um street lights along the way but uh he's when I explained this plan to him and I didn't have a copy of it with me um he was he said well I have two concerns said number one is that if you do this plan you deviate from this plan the plan was designed by a traffic engineer and he's certified traffic engineer and he said if we did this plan and God forbid a child somebody got injured there was an accident and we end up in a lawsuit he said in court the opposing attorney would say say did you get this plan approved by a traffic engineer this revised plan and if you say no you lose we would lose a lawsuit because of that um the other thing he pointed out is he said right now you want the backup and I said all the way to Circle K and he says well he said he says I've never seen it that far but he says back to 260 but he says you want that because it slows traffic down and he said you got kids crossing the road and he said If you eliminate that backup then cars are going to be going through a lot faster and he says it's going to lead to an accident and if that happens he says you'll be in a lawsuit and then they're going to say you altered the route and allowed traffic to speed up which caused the accident so he says I would recommend that you not do that um he thinks it's going to work out fine when it's done there will still be some backup but it should be reduced from what it is now uh primarily because of the left turn lane where the buses are so my thought was if we keep it the way it is until they finish all of the construction and maybe go a month beyond that uh and see how things flow at that point and then we can look at getting changes but then if we do I think we need to work with the town and get a traffic engineer to validate it um but anyway so I thought that was kind of interesting like that that's a good idea also um my understanding was that that 10-ft paved walkway was going to always be there that the sidewalk was going to be on the other side according to the plans they were just going to pave that it'll be paved clear across the creek and up the hill that and I wondered why they hadn't done that already I thought that should have been done already yeah um I don't know either but they've got balt all the way right now and I was concerned that it was just going to be balt but Ryan uh I mean um Matt Patterson assured me that it would be paved with asphalt 10 ft wide that'll help away from the bridge out to the school and I assume on across the um the I think with that being paid some parents might drop their kids off and let them walk a little ways yeah anyway I thought the plan was great until uh I talked to Matt and I think Jennifer brings up some good points about the turning left I think it's hard to anticipate because there's so many moving Parts here that when you change one thing it can affect other things in the process and that's why I think if we wait until a month or so after this is all done and see how it flows and where the bottlenecks are and then we look into making some adjustments but according to Matt this was all approved by a traffic engineer and if we alter it then we are going to be liable well there's a lot of wisdom in that Chuck thank you thank you and so um we'll we'll proceed like that Ryan sorry we don't have any room for discussion on the thing other than presentation I just wanted to okay later but I would say this in light of in light of what's going on as far as a directive I'm sure the board would direct me to say let's hold off until we can look at this further and we'll do more research and that I can do that and then if you could please um meet with Margaret and get her feedback on her concerns yes or Other Board member that might have more to share absolutely thank you thank you well I think it would be a good idea for Ryan and Andor Dr Wright to meet with Matt Patterson and he can explain this in more detail Courtney is your student here now to make the presentation is okay Miss Miss hoffmier Isabella can I have you come up so I'd like you to I'd like to introduce you to Isabella damato she's an e8th grade student at blid Junior High um and I was sharing with the board earlier that you participated in Derby down the deuce over the summer and made a cool car um called what was the name of it the Stinger the Stinger U and they what was the award that you received for it car the goofiest car award which is amazing she has come in as a preschool Aid this year um and has done an outstanding job with that has been very responsible I was telling them I you I caught you cleaning the gym floor this afternoon so that was really great she cleaned up her own mess which is even better um so she is impressing us greatly so far we're super happy to have her the junior high congratulations [Applause] Mr web Brook Brooklyn come on forward so the high school we would like to recognize Brooklyn Paxton as our student of the month for the month of August so I want to read what one of Brooklyn's teachers said about her um she's grown tremendously as a student in the classroom and as a student leader over the last two years she's president of the senior class had excellent grades in AP US History and it showed more and more self-con confidence as the year went on um so we want to recognize brn not only for that she's just a great student to have on campus um she she does cross country and basketball and she's also doing the navit nursing program right now and she's really excited about her classes and and how well that program is going so super excited what the future holds for Brooklyn and get your award here sorry about that please help me recognize Brooklyn for student month congratulations thank you yes thank you all it always brings a great deal of Pride to me I know the board feels that way also with the recognition of all the good people that are in the district and the good students in the district it's it's really good next item on the agenda is a consent agenda and board after looking over any all these items is there anything that you'd like to separate out and vote on independently or we have a motion just to accept as is Chuck yeah I would like to 2 2.8 2.