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to 4 p.m. I have the state here every day with me so yes sir can you elaborate our facilities walkthroughs that we conduct so oh and then and then we do like we do facilities walkthrough me and Ruben have done it before um but then if you see that I've put on my agenda on my on my board reports that um Chris as a custodia supervisor he's actually doing them with um the lead custodians and the assistant principles then and that's more for cleaning but when they when they when they see like uh things that that need to be repaired that's when the assistant principal will let Chris know to get back to me because I can't do all those meetings because I've been doing a lot of stuff with the with the with the contractors and stuff so he's letting me know you know if there's if there's stuff that needs to be repaired if there's toilets or whatever we're getting we're getting but the new system that we're using for f fmx we've added a few more people from the school sites so they can add a lot of more add a lot more of the um work orders to that so that's been helping um but like and then you get to remember um the trust comes out here um when I first came the trust hadn't been out here in many years so that I've had the trust yearly do inspections we them out and a lot of it and that's where you get some of the emergency when when you see the funding that we need for emergency projects you know safety projects that's where that's coming in into fruition yes okay and those are the results of of the inspection yes ma'am yep that's good uh board member uh Hendrick um part of what we do as well um we have a report card that we put together as part of our system instructions in place um in collaboration with now the custodian lead and that report report card inspects every single classroom and it gives a score and a grade to every single part of the classroom and which we identify um trending information or or areas that we need to focus on so depending on the school and depending on the capacity of the custodians some of the schools they inspected um by semester some of them right now are going to be inspected monthly in which the the lead custodian the custodian R Ross and I we engage in a walkth through for the entire facility to be able to um give a grade to every single room in that school and and that includes not only the cleaniness N but also identifi some areas that need to be addressed um we identify any leaks any loose faucets uh any windows so all those the prevention that in the long run is going to pay off back to you Ross um let's see what else I want to say so if you want to go back to the the further part of this uh presentation um where it says projects 2024 project 2025 so this is some of the stuff that's on our radar that we're trying to get done um it just depends upon you know funding and stuff like that um this is stuff that's been on the you know more or less been on the rider since I came but we tried to get a lot of the other stuff completed because it was smaller dollar amounts so now now we're starting to reach into the higher um amounts and and if you look at the like the HVAC the project that's actually coming the project one that's actually coming to the end when they finish the completion of the Intermediate School the last 11 units will be put on that school and then we'll have all brand new HVAC throughout all the school district except for there's uh and that's including housing except for just a couple that are on like the admin building and and transportation and stuff like that so so where where it says you know the balance this is how much is remaining for them for us to pay them the $429 764 and and the current amount spent you see is $5 million you know so that and a lot of this money came from Esser and I can't tell you the exact that would be an Allison question or kentina but it came from Esser and impact Aid so that's how we did that um and like the teacher remodeling housing if you look down remember we just spent five when we did our walkth through we spent 500k and did the houses that we remodeled so at some point you know it's do we look at uh doing more housing and at some point do we look at adding additional new housing that's what I was going to ask yeah about whether or I know there's a lot of stuff that I have to get to with TOA I have to get to with the the land people that are with the res you know here um because that is you know it's it it's their it's your land it's their land that they they're the ones that are going to tell me where I can and where I cannot put stuff um because because of the sewer needs and the water needs and the electrical and stuff like that oh but we yes our as community members have to go through the same thing yes ma'am yep yep so I just know it's a lengthy process that's what I've been told so no surprises I mean it's just like that wherever I mean even if I yeah absolutely yep so so that's where you see a lot of these 2024 25 24 2024 2025 projects um and it's just small stuff I know one of them that uh people have been hounding me on is as you come in that I uh when you come into the intermediate school parking lot here I know it's a cluster in the morning so I think we I think I've found the suggestion r on what how to fix this for about $122,000 we'd actually put a curb up when we when you would drive in there would be a curb from from on your right when you got into the parking lot all the way around up into where the kids would be able to cross it and then and on the other side of the curb would be a sidewalk sidewalk would curve around and then there we would have where the stop sign is they would actually be able to walk across and so that is our I met with a few Road people or not Road people but um some uh people that do roads and and parking lots and stuff like that and then and then we'll take all those curb stops out because I've seen cars drive over those curb Stu yeah so we would take the curb stuff out and they would actually be we would line it parking lot line it stuff like that so that's one of the ones that's on our next Horizon we did put a stop sign over if you come back from the housing come this this way we put a stop sign to slow people down because they're coming through here and they're not paying attention and that's sure what we do if you come out and sit here for like a half hour during when school opens you'll see the the cluster and it's been like that since I've been here so I always worried about the the kids coming across there when cars are coming in out as I'm like they're small and if anybody's not paying attention yeah but I hear you so if if that puts emphasis on it I think we need to make sure that something care of yeah safety Miss uh Anna I just want to say um like Juan mentioned when we came in I think um there wasn't there wasn't an efficient way of monitoring this until you came in and I I do appreciate the hard work that you do to make sure that things are being monitored um that our warranties are being met and that you are looking for funding or resources to help us move forward and you can see it like you can see it and our on all the campuses they're beautiful they're well taken care of and there are things that been addressed that been longstanding so I do appreciate all your efforts thank you I know when I get on my soap box when I'm in a zoom meeting with the state they they try to cut my time off let them have it I said my kids are just like Scott skill kids yeah I get the same amount we get the same amount of money so that's what we've been arguing right now oh well means a lot Miss Vance um I just want to say that I I think you are a true director of operations thank you um compared to what we had before um you have a whole list of projects that need to be taken care of we've never seen that before um prior to you coming on board you have uh not only the projects that are being taken care of and um are on the radar now but you also have a wish list yeah and that's something that is part of um moving forward with the planning you you know so I really appreciate that um and in the questions in the beginning before I looked at you know your presentation I see now where the projects are complete what those projects that are still in progress and and um pretty much the phases that you're at so I really appreciate all the hard work that you've done and it's it's a lot more than we've seen yeah and um like was said earlier our buildings are beautiful and we know that they're they're being taken care of because you know you have this this this uh ideal of future correct and and so um just thank you for for coming and being part of our community thank you thank you thank you Miss Hendrick do you have anything or you okay you okay um yeah I think that um there has been a change in um identifying and planning for a uh a better way of um maintaining and adding and doing everything that's possible to make this school district what it is today you're welcome thank you for that and um I know I keep asking you about somebody is somebody going to retire and thank you for answering me but um again uh you're doing a terrific job thank you thank you yep the only thing I ask you is I just need employees um I'm short I'm I'm I try to I send my my staff out they're asking you know relatives and people who live here um but I need more grounds people because if you see everything's growing up since it rained and you can see the nation is trying to clean up their their buildings now because of the rain and I know it's supposed to be supposed to rain again this weekend but we just need more grounds people I've been running them pretty much rampid you know with overtime every week just just to get caught up um how many do you have now I have five and and I need I usually have seven you need seven yep and I usually have five maintenance guys and I right now I only have two so guess who's been you know doing a lot of extra help on the weekends and we've been coming in and doing stuff and I don't want to really go out and hire I mean we do hire companies you know like the electric because because a lot of it's electric you know the guys that we have aren't established enough with that and we do hire some extra plumbers a company to come in but I don't want to go out and just do like the the easy stuff we need our staff to be doing that to get caught up on everything and oh well are we advertising all this that's a whole new conversation no that's later in the day that's that's a different department in a different conversation and and there's also a planning place that we're going to be coming uh before the governing board to see if you support that as well um and I didn't include my order charge because we're trying to figure out I'm trying to ask Ruben you know if we should change my or chart to help me out a little because I'm burning at two ends of the candle more or less it's it's it's been a lot lately um is that on another slide the or chart no he didn't include it he said cuz he's it's it's developing work in progress It's developing work in progress we have a draft but we have ideas and how we going to rearrange it so he can actually be a husband and a father that's good absolutely yes support that th% recommendations I've been in a few tables and this regarding your need for anybody not only not only do districts also have opportunities for occasional hires that they will pay for jobs that are needed so whether it's yard work or grounds work um that might be a good conversation to initiate the other one is the college has as far as I know looking at different types of working programs even onetop has working programs where they will pay them and all they need is the work that they need to do um so there are different opportunities that I think that they have St or they have clientele that need positions um and I don't know how well or when one stop right one stop yeah me and Ruben have we've met we've met with that program so anytime and any moment like if there's something that you need that we can help with I understand but you know I'm just for the sake of Y the public and if there if there's any instance that we need to press on like hrdc again for programming on what they need to do do we we obviously have the jobs we just need the the individuals that are able to do so and if there's any way that we can cut some of the we enter into some sort of partnership as opposed to going through all the red tape which ends up being difficult for a lot of people but nonetheless I think that there are opportunities I just wanted to put that on your radar and then make those recommendations Miss Anna I was also going to say I know we had discussed like getting like seniors or students to come out out um giving them that experience especially those who are you know have credits yes and then um I know Toc does have like their apprenticeship program and they have to finish so many hours so I think it would be really great to work with them I think the only thing that was discussed was they had said to be 18 I think that was the and transportation and transportation yes sir what was that what was the king of PR clearance what was that what was the first part you mentioned uh 18 they had to be 18 years old transportation and fingerprint clearance yep those were the three things that we've talked about before you've talked with them no we've talked about it but I think Ruben's probably talked about it at length with I'm pretty sure that we do have a lot of V purchases that are over 18 but I think they would then make that effort in providing them the clearance and whatever they need yeah right fun conversation as well no I understand I just I just know that that obviously you're doing as much as you can without more support you get pulled in different directions I know I know Mr Fox he's been an advocate of trying to get some of the kiddos over there once they graduate yeah to come over because he's got some of them that are a lot older than 18 so he's been trying to to to push them towards us but that I think they're going elsewhere I guess which we do have some interns and transportation yeah another tiny little recommendation and this probably got not does fall under operations but maybe overall for the district um I always thought about naming our buildings and some of the some of the identification of buildings I think there's only one that says gym or even Library well and and that was going to be we were going to talk about that when we did the weatherization okay if you saw remember when we did this building I actually had them paint the the shiny silver to Black so it pops out a little bit more so we were going to be doing that to those buildings cuz I know a lot at the secondary have to get moved because like the weight room is the weight room anymore the band room or the band room or what it's it's not the band room anymore it's it's something else we just have to move a lot of those signs out and I know at one point you guys talked about um having it in your language your spell so that would be another discussion once the weather is A's done we can come in and put new signage up after that start love it thank you for having that on your radar it's coming but it just has to be okay I only have enough time in the day and again just putting out there Mr Das sorry I'm going to explode pick me pick me pick me jeez but and if if you guys ever want a tour again I am always open you know even if it's just oneon-one and you want to tour and it you don't want to bring the whole group like we've done before in the past I'm I'm up for that yes ma'am I just now remember I know was another thing we're going to talk about when we did the tour we talked about training for the high school students and um intermediate schools about being respectful and doing a comparison of like how it looks at primary compared to like high school yes ma'am and I are you still having those issues and dealing with them yes so has have you had those discussions with students it is something that is expected um but what I'm I think the next step is going to be U the accountabil accountability part is show me evidence that you have done it and how is it improving so I think that's on my end that I need to follow up on that's good I'm glad you have orders go ahead Mr Diaz um I want to go back to a plan and I want to go back how is operations helping a the plan and I want to address um uh by doing so I want to address how important this is to our community uh so they can see how even operations it's probably one um just as Transportation one of the greatest and most important part in how we can reach our three-year plan when I came um almost 5 years ago I was hoping to uh looking at the day that we going going to be at the maintenance level not only on the repair or the Band-Aid level um and also in the beginning of the year during the kickoff I was asking for a responsibility not to walk the path but actually leaving a footprint behind and it having said that I I want to highlight and comment not only Ros but also the governing board in terms of how the footprint is Left Behind and and the Legacy Left Behind um Ros I want to thank you for the amount of time energy effort and I want to thank Lisa your wife for her patient in in in the process as well because of the amount of hours that you put in in in in in place and the hours that right now you're also sacrificing with your children and and to be able to be on top of everything else the amount of money that you brought into the district it takes time to to se the money and and and to advocate for that money and and the Savings in the long run um not only for the money the initial investment through sfb and for us to be considered as part of the agenda and the priority but it is the level of infrastructure that is being brought and supported through the governing board the amount of money that is going to be saved a legacy that you leaving behind as board members is not only the academic it's not only the financial not only the hiring the the superintendent but it is the Legacy that the buildings they going to be in such a great conditions for 10 15 20 years that is going to save money along the way and our responsibility as a govering board to now over um the system in place is now is going to be show me evidence of the meanings in place show us evidence of the meanings in place so that we don't get back to the um being in a ho that we at one point we did not know how far it or how long it was going to take to be able to fix everything how is that important to to our threeyear plan five years ago it was hard to focus on the instruction when I kept seeing that buckets were in the classroom uh hold in the brain uh when when water stains were all over on the panels um when there was a uh stains on on By the Light electricity um how can students teachers and and administrators focus when they' being pulled in different directions when the building or orru is not in place so what I want to thank Ross and his team um on behalf of our students is uh because of the level of change in in in the way fixing and building and and and and and and put him in place is now taking away those destructions uh from administrators and teachers so we can focus on what here the main priority which is keeping our students safe and also keeping our students um learning at all times uh the amount of work that you have done to also work uh with it te Tech Support to to ensure that alarms are working to make sure the response are working and and and there's so many things that have been done in the last four years um that is impressive uh in in in a short amount of time the last part u u that I want to think earlier when you started your presentation you said that my kids are just as important as Scottsdale's kids the word that you use was my kids part of our vision that students will be loved and for you instead of saying these kids or those kids you said my kids and by you saying that I want to thank you for valuing that this is is coming from a place of your heart and and and also um the challenge is we'll continue to work on on the our chart so that you can not only continue to support our district our our kids uh but also yourself that's all one of the things real quickly I want to make sure to challenge and put ourselves to the test on is is trying to be as competitive as possible with um compensation for the positions I know that they're not the positions that are what would you call Professional or or you know but they're important the kids feel good when their campuses look good and we need to acknowledge that the pay needs to be better and so I I that's one of the things I just want to mention because I think that there's a lot of efforts we can make um sometimes more money isn't isn't the isn't the issue I think more well sometimes more money is the issue sometimes um I think above all having a good manager which is like your also pretty good so I I really appreciate that you're here again and I want to thank you and your family and everyone else for the sacrifices that making for us to our children all of our children your children our children everyone um of the nation so I appreciate you thank you thank you let's give him a hand see in the in the summer for for an update remember T you let me thank you number okay have a good day bye bye well sir okay uh let's Roll Along I'm sorry we're behind schedule everybody um moving on to number or to the next presentation from transportation department president Mia U members of the board um it's a true pleasure to share I mean to present our partner um Mr B Keith B uh to be able to present an update on his threee plan um also another person that um when we decided to partner with um with beine I never in a million years expected or anticipated that the actual CEO was going to be helping us in oversee and and living in the nation I cannot be he has many districts that he work but we get the privilege to not only having the support of the beine but also somebody that is also sacrificing being away from family and his own children to be able to support the very needy superintendent that you have and thank you morning president Benda esteemed members of the board superintendent Diaz sisa who always lets me into the building which I'm very appreciative of and our very fine Finance individual Miss Clementina good morning to all of you thank you for this opportunity to address you today real quickly I'm going to take my first minute to just take you down memory lane this month September is my oneyear anniversary officially you partnered with beine so just real quickly remembering prior to September of 2023 District had five running yellow Fleet buses and two White Fleet buses to cover 12 routes so that's a total of seven units doing 12 routes students arrived up to an hour and a half late to school the district received numerous complaints of course I don't have to tell you this uh because the buses failed to have functioning air conditioning the district did not have a heavyduty diesel mechanic and routine bus maintenance had been deferred for a significant period auditable records did not exist a majority of the fleet had tires that were below the legal limits multiple buses had been stripped to their parts to keep the few functioning buses running the transportation department lacked leadership and did not have a vision or clear understanding of their mission drivers were frustrated and morale was extremely low hot overcrowded buses coupled with Community complaints made it difficult to attract new employees to the profession the department had a single dispatcher with a split shift that left the phones unanswered much of the day the department responses to community cerns were were untimely at best and the stress of attempting to perform the basic role of home to school and school to home Transportation while understaffed and short on equipment left many student discipline issues deferred and or unaddressed that's where we started a year ago and so simple changes uh the first thing we needed to do was really identify what are our objectives in the department they weren't written we didn't not have them and so U on the first uh slide for my uh three-year update our objective support student achievement and learning by fostering regular attendance through the provision of Safe Transportation Services that are broad reaching for the community on time and consistent if the bus is not on time and not consistent we're going to miss students that is counter to the board's objective of having 90% attendance or more we have to get those kids to school if the bus is running early we're going to miss students so we have to be on time and consist consistent our second objective is to support student development by having sufficient personnel and enough vehicles to allow the students to participate in educational athletic and extracurricular activities as the board deems appropriate and then our third objective maximize the Department's fiscal responsibility so these were the charges uh given by um superintendent Diaz to Mr B when he arrived to the district be efficient have enough equipment make sure you have enough staff a saved money let's get to work okay so here we go I'm going to tell you I'm going to include you now in how I was walking to the department and we're going to start with um miss this is now disfat V and I'm driver B I'm coming in early in the morning oh I'm sorry so late I am you know the babysit intro for my grand kids this morning and if I get my bus in the next five minutes and I can do quick pre trip I probably won't be too late for the kids I need my keys so I normally uh Drive bus can you get me my keys for bu please well they're in the're right over there in the thing you can go and get them get the keys they're right up there in the green container you'll see oh this is how it functioned in our department here we go keys I normally Drive bus three can you find bus three for me please oh my God please hurry now go ahead and put them down you need to find three three there you go now if she loses any of these I'm in real trouble on Monday oh my goodness if you can't find them then just keep going I need bus three that's the one I need this is not in order please hurry I need three I don't want to be late on my route and I'm so sorry I'm running late but this is this is how we started coming into the department wow three quick quick quick H she's shaking like she's you sure there's a bus they're not in there no oh no maybe the dri took them home and left them in their pocket or maybe still out in the bus no three well you better I'll better call the Calla she drove it last night activity see if she has it okay so now we're going to move over to to dispatcher buendia and uh we can't find three the driver's not answering the phone they're not in the bus what am I going to do now okay so I could use bus 42 so let's see if we can find the key for bus 42 quickly quickly I you're burning time I I got to get out there and get started I got 43 no that can't use 43 that one's on another run that's another driver I need 42 that's the only one I can use 42 42 quickly quickly no I got to do my pre-trip I need 15 minutes you're making me late oh no that's 23 no 42 42 come on come on come on oh oh dear I just feel the time bur still no they're there they're there they they're in there they got to be there 42 42 oh good you can put all those others back I'm go and IUN around and all boom I hear a loud noise I I oh no oh no what am I going to do uh 42 42 42 and I go to the back and oh my goodness 42 turbo intercooler line what happened it blew out it's gone I can't use that bus that whole line just boom right on out that bus is unusable okay so don't need 42 anymore that's got to go into the shop so boom there we go dispatcher Hendrick I need bus five we're going tohe and try we can't use this one it's broken we can't find the keys for this one I need the keys for bus five quickly quickly the time is burning the parents are already arriving at the stops their kids are out there waiting and I still haven't even left the yard yet so quickly quickly I need five here you go keys for bus five oh good job good job out I go I'm going to do my pre-trip now I'm doing my pre-trip blah blah blah blah blah and oh no the driver that's been using hasn't been doing very good pre-trip look at that belt oh my look at that can I use that is that safe for me to use all the ribbing are missing that could break while I'm out there with students I can't take that bus oh no in back in I can't use bu I oh boy the time is burning kids are waiting that one's not going to work so let's go ahead and pass our keys over to dispatcher Stevens and she's going to find me bus 33 bus 33 quick quick quick the time is burning you need a new belt but we don't have time to install that hi Transportation I've been waiting for the bus for 10 minutes is my child is my child did they miss a bus no no the bus is on its way it's probably about 10 to 15 minutes late okay we've been waiting it's raining out there 33 33 quicker quicker got to find it we got to find that I got to get going quick quick quick yeah can I get the number to the superintendent I'm doing my transportation is not answering can I please I need to talk to the superintendent the dispatcher cannot take that call right now because she's very busy they're not answering got but no turn signal you need a turn signal switch go put that in the bus right quick and then I'll be ready to go right not going to happen right coming in I can't use 33 so that goes back in and then it goes over to dispatcher Diaz there you go and very quickly I need bus uh beline bus number 92 92 92 I didn't show up I forgot I woke up no no no no dispatcher go go go go 92 we need it 92 right there Find 92 find it find it oh my goodness nope somebody took it not here there it is there it is all right my trip finally I'm on my way on my way uh to pick up my kids what's a simple solution to this organizing organizing the keys right unbelievable simple simple simple solution requiring people to turn in the keys what is it a keyboard right there very simple right keyboard so that's the first thing that was the first major change we made in the department keyboard simple bus three out of service T not using it this morning no you can't take five da da so there you go so simple solution to use our time wisely I was literally stunned by this and this is what that we were doing every day trying to find our keys big project all right now let me take you back to so clearing the land um we didn't know where all the buses were when we got here so the first thing to do was find out what shops the buses were in it took us a while the hardest one for me to find was Warrior one there was no record nobody knew where it was uh calling a number of shops in Tucson we finally found the bus we had so we had to identify all the equipment we had to figure out what wasn't working uh we needed to get enough buses running fortunately with our partnership with beine we were able to use some lease buses as we started to build our routes back up again three of our buses uh were very very tired uh they're the ones that were getting close to 300,000 and ultimately hit that and the district was very wise and sending those to happy bus land and then uh the board and the administration was very supportive for the Department in acquiring um actually uh five school buses and then one White Fleet bus which has really really helped us and then we put in place a schedule for regular maintenance for our equipment uh moving on to our routings we evaluated all the routes for efficiency we created at that time four additional routes to accommod odate the student needs with the goal of reducing student transport time and then we also uh were researching student management providers and making appropriate recommendations of which we ultimately recommended the transfinder which I'll address here in just a little bit oh the slides are working perfect then uh building the structures if we go to the next slide building the structures um recommending again that we replace at least two of the unreliable higher higher mileage buses again being financially uh conscious we don't want to gold plate dead horses in other words we don't want to spend more than the wholesale Yellow Book of a bus to fix it if it costs more than that then we're better to replace it Miss Hendricks so what would the mileage what with the required mileage or you know you would evaluate and say we got to put this in because it's a mileage so it really depends on the equipment um the design life of a bus in a traditional urbanized District is usually about 15 years but because of the size of the nation and the number of miles that we transport students we put on a lot of miles and I'll cover that in just a little bit I've got a little chart for you with some fun facts on it that we'll be able to talk about you'll be able to see what type of mileage this district is doing so we really are not going to get 15 years out of most any piece of equipment because of the mileage we put on so really we're looking at a lifespan of like six to 10 years at the most before we're going to be having significant investment issues with our equipment so um so what what I've uh really looked at doing is some of our equipment which isn't designed for this area is trying to maximize that Equity get that traded in on equipment that will meet the needs of our district and then uh we did so we looked at creating additional routes we reviewed the special needs runs uh we target our student capacities we had a number of buses that were overloaded just extremely extremely full and again that's not conducive to students transporting they look at the bus that's full they don't want to get on we're not going to hit our 90% Target for attendance if they're not riding the bus they don't come to school uh then uh Personnel uh hiring additional drivers we partnered with uh the the Tucson folks to try and bring in we've advertised locally we've hired local drivers as well as bringing in folks from outside of the community uh We've created some new positions um tried to help morale by creating a team building activities we participated in the wellness activity uh last spring came in third for the district and uh again building that um uh partnership with our team and then fiscal responsibility probably one of the biggest things uh there really was uh the fact that we uh converted the district to using the red Dy diesel fuel which was saving the district the 26 cents per gallon Federal excise tax which you're not obligated to pay I think we were the last District in the state that wasn't using it uh I was not happy with the vendor because technically in my mind they should have made the recommendation years ago to use the red Dy but that does save you around $3,200 every time they deliver fuel so the district will recognize that saving for years to come um and then another philosophy that I think is very important our big buses are very very expensive they are now like 180 to over $200,000 a piece for a big 6 passenger bus we were using those buses in the department to do activity runs where you may have half a dozen or a dozen kids so you're taking this big piece of equipment and putting tons of miles on it wearing out that asset and so I put a new philosophy into the department where we're going to use the little buses and we've been working on getting those up we had four or five of them that just had been sitting there they were all broken none of them were working we've gotten those running and now we're using the smaller buses as much as we can as much as they're available on those activity runs when the student loads warranted those buses are a lot less expensive to replace so let's put the miles on those little buses and that will we itle extend the life of our bigger more expensive units so uh Fleet looking at hopefully purchasing uh at least another two buses uh this next year we're going to continue to trade in as best as possible when we can get a new bus some of those that don't meet the requirements of the district um I'm going to give you some exciting information and update on our routes and our person so thank you so much for that I do have a little supplement which does have some fun facts in it for you and if we can if we can just pass those out that'd be fantastic so again our mission at the top again wanting our our transportation system not only safe but broad-reaching on time and consistent that's our objective and then uh just some fun facts so I I was told when I arrived that uh the nation is about the size of the state of Connecticut and so I looked it up on Wikipedia and by golly it sure is it is a lot of geography it is like just covering an entire State um the fleet composition now uh we have 21 uh yellow Fleet buses that are owned by the district we have uh three to five as needed that are leas to help us accommodate our routes and then we have 50 15 White Fleet vehicles that are assigned to the department I then put together a little uh chart there the bus fleet age and years so you can see last year 23 24 uh we had 19% of our buses that were 0 to 5 years of age 58% that were 6 to 10 and 23% that were 10 plus so with the acquisition of the new equipment that the district was able to provide to the department you can see our 0o to five has increased to uh uh 43% uh our 6 to 10 has reduced down to 34% that was traded in those buses that had over 300,000 miles and then our older units those ones don't have very much equity in them and that's why they're still in the fleet trading them in doesn't provide much value back to the district so we'll probably continue to run those through the end of their useful life so that number I don't anti anticipate changing too much so this year we are running uh 19 routes and then we have 7 to 10 uh activity runs and those depend on uh participation how many buses that we need so I did print this to save paper on both sides so if you jump then to Fleet mileage uh you'll see that our average uh daily route miles are uh 2,621 uh for our home to school and school to home routes our activity miles which we run activities Monday through Thursday that's 534 so uh total average daily mileage of 3,155 mil per day so project that out over the 180 day school year this district is running over half a million miles uh every year so in four years that's 2 million miles that you're going to be spreading over your existing Fleet uh the longest daily route for a mainstream route that's route 7even that bus does 308 miles a day so when you multiply that times 180 school days you can see that that bus is going to put on 55,940 mi in a school year we put one of our new buses on that already that we we haven't even had Buzz 44 a year yet it's already over 31,000 miles so it will hit that Target of 55,000 Mi before the end of this school year the longest daily mileage special needs route does 382 miles so that bus is going to run 68760 miles this year uh and just again fun facts minimum number of oil changes for our student transport Vehicles 10day period you can see we're going to need to do at least 110 oil changes so almost almost every day we're we've got to be changed the oil on something now it doesn't work that way because it doesn't spread itself out so evenly so some days we'll do seven oil changes in a day uh not just you one because of the needs of the equipment and then another just fun fact approximate number of gallons gallons of oil that we'll need for this year 440 gallons of oil that's a lot of oil to use so then I also prepared for you percentage of the yellow Fleet in each mileage category just so you can kind of have a sense of where our Fleet is so our units 0 to 50,000 miles that's 25% of our Fleet 50,000 to 100,000 is 8% of our Fleet our biggest population of equipment is between 100 and 200,000 that's 59% of our Fleet is in that category and then 8% of our V vehicles are currently over 200,000 miles and then we want to make sure that we're looking at performance measures are we using the equipment efficiently are we getting the best return on that are we running at capacity so what I put together for you is uh our Fleet utilization as it relates to our mainstream uh student uh transport data so this doesn't include summer school or the commuter or any of our special needs routes what it does is just include our mainstream routes and so you'll see for each route I've included for you the amount of utilization so you'll see like uh route two is 100% well route two is a 56 passenger bus and on average we're carrying 56 passengers in that bus so that's 100% well let's jump over there to Route 15 and if you'll see that's 174% Mr B how can you get 174% utili utilization and the way that works is uh that's a 47 passenger bus but it's carrying 82 students how is it carrying 82 students well they're transporting taking our students to the high school and then they go and do a route for our primary run into the primary and so 82 students are carried on the bus so that's how we get to the the7 74% so you can see cumulatively the average for our district is 108% that is a good number for you so that just shows that we are properly utilizing uh the fleet next page uh Personnel currently have uh 12 employees in our department that are compensated by the district 16 employees that are compensated by your partner and then uh looking at our White Fleet this is an area that we may need to address for the future but just to give you a sense we we do have um five of the White Fleet multi-function activity buses these are ones that can be driven by District Personnel or the transportation department they do not require a CDL but you can see the unit numbers and then you can see what type what model year they are and then where they are in terms of their mileage uh we were able to get one new White Fleet uh this year that a26 has about 8,000 mil on it now but we're very appreciative for that you can see that a22 is uh it's now I think 204,000 mil since I did this report uh and continues to grow some of those we may want to consider uh replacing in the future and then the White Fleet cars uh those are the vehicles that uh you folks oftentimes get to use or our teachers we also use them as student transport vehicles uh also for our parent liaison uh anyone that needs to go to training uh you can see the model year how many miles are on those just for your information um if we flip then to the next page um I talked about the red Dy diesel I talked about uh where we came from so I'm going to go down then to the bottom half of the page a year later um this is what really reflects where your transportation department is at we have 21 regularly maintained yellow Fleet buses with functioning air conditioning tires with legal tread and properly maintained auditable records uh we still have three to five lease buses with air conditioning available as needed to cover breakdowns or routes for district buses on field and activity trips we have uh five operable White Fleet multi-function activity buses that can be used by non-cdl drivers we have 28 Department Personnel to include your director office manager assistant office manager routing coordinator a White Fleet coordinator two rotating diesel mechanics two dispatchers with overlapping shifts so that we have full coverage in the office during normal business times uh Community concerns uh with student discipline issues are being addressed in a more timelier manner the department morale has significantly improved um I talked about us participating in the spring Wellness activity and we do know and understand our vision uh if you jump to number three this is I believe one of the most exciting things and one of the biggest successes for our department and I wanted to bring that to your attention today uh we inherited routes that were designed to require buses headed to the furthest communities they had to make multiple stops inside of sales and so they were making stops and delaying our students that live furthest away from getting home and so the philosophy needed to change we needed to restructure that um change is difficult especially when you've always done things a certain way but we wanted to make sure that we address that issue uh we wanted shorter routes with less overcrowding which we found um you know would really help improve student Behavior reduce vandalism uh and some of our drivers have apped that by making the structural changes that we did uh the vandalism and disciplinary writeups have been reduced by Approximately 80% so by adding the three routes that we did and uh readjusting our philosophy and how we did our routing uh we were able to go through and calculate out that our students districtwide are riding 10 hours and 25 minutes less per day that's an amount of time that they are not sitting on the bus and I put a perfect example in there for you uh which is our um our intermediate students on Route 14 and 15 used to spend an hour and 40 minutes on the bus that is seat time sitting on the bus those students are now on the bus 20 minutes a day do you see the significant amount of time that they are saving that's time that they can spend with their families time that they can do their studies they're not sitting on a bus and so that really was our objective and by putting those additional three routes on there we were able to make these structural changes to assist our students so I just put a big number in there 1,845 hours uh a school year that our students are not sitting on a piece of equipment so I wanted to highlight that for you because I believe that is one of our Department's biggest achievements and then just real quickly talking about Fleet composition uh we do have uh some of those rear engine buses left and uh they're vacuum cleaners which is why we need to move them out okay so here's an air filter there you go air filter air filter nice this is how they're supposed to look right brand new this is about $60 for this F little piece of equipment right here and because of area the geog operating in these have to be changed out out between 2500 and 5,000 mil now I'm going to show you one that has been in a bus for one week that is a rear engine oh wow okay so make it easier [Music] oh wow oh no Ross rear the rear engine buses that our district Needs Bus Sports and you know what I found when I got here rear engine bus is where I had drivers go like my bus isn't running good it's not getting air I I don't have an air filter so let me just take it out oh my gosh running without ail you know suck the Eng yeah that right there that completes my uh presentation we have a lot to do in the future my recommendation to the district is to continue to update the fleet I know it's a significant an investment but we've got to continue on that track we've made wonderful progress to date but a fleet our size with 19 routes statistically we need to have 25 buses you've got to have backup buses because sometimes the hose blows out back ordered six weeks I can't get this host for six weeks can I go to AutoZone can I go to AutoZone or or and get this hose not a chance look how big that is has to come from the dealer 6 weeks back or the bus is down can't use it no power belts where are those belts finally got them in you know how long it took three months to get these belts I was running because couldn't get it so it's important to have backup in spare buses do you order equipment and stock them so we are doing a better job of stocking and that is part of my objective for the future so when I come back next year if you still have me then my next objective is to really tackle into to our manage Fleet Management site we have all kinds of parts that we purchased in the past I have probably half a dozen alternators for Chryslers guess how many Chryslers we have in our Fleet zero none I don't have any Chrysler cars in my fleet so we made purchases in the past and invested dollars in resources that aren't not beneficial I have a lot of sorting to do because I will go through those items and find out what we can use and then we need to Surplus property those that we can't and then make sure we're stocking the items that we need on a regular basis like air filters and belts and those common use items um The District administration superintendent D is um has been very supportive of our department we always can get uh feedback and assistance that we need uh we're in the process of trying to get a uh trip bus with some of the Esser funding that's left uh we tried to use Warrior one and uh unfortunately you may have heard it didn't quite make it to its destination and we don't have a single bus that's under 100,000 miles to send our teams out and so um I uh asked Miss Cornell if there was any way we we sacrificed a department truck we sacrificed some golf cart I said we really need a bus for our kids we need our kids to be able to participate and know that they're going to make it back home and uh so we were able to find a bus uh and by trading one of our uh special buses in get the price down where it would be affordable for the district there's something that we need to think about I want you to be aware for the future we do have the 2027 emission standards that are coming into play the dealers are indicating to me that they are anticipating a 30% increase in the cost of a bus those buses will start showing up in 2026 so if we think about the trip bus that we're getting which is uh $244,000 if you add 30% to that that would take us to about $317,000 for that same bus so the more equipment that we can acquire over the next two years will ultimately have a significant savings for the district in the future and so just as we're thinking about where our priorities would be uh I wanted the board to be aware of that and we will make work whatever we need to um we still by having your partnership with beine we are able to bring in lease stuff still uh We've budgeted for that to help cover when buses go down or if we have to wait 6 weeks for ose it's invisible to our students they don't see it because there's still a bus showing up to get them but I know with the board's fiscal responsibility just wanted you to be aware of that as you make your decisions for the future as well that completes my presentation I'd be happy to answer any questions you may have and I do promise to clean up my mess thank you sir yes Miss uh Vance well thank you Mr B I enjoyed your presentation and the connection you have with the board and the little scenarios that we done um and I do want to say you know I really appreciate everything that you've done um for the district ever since you came um we've seen changes in the transportation department that's that's amazing you know with with the number of buses The Fleets um the cut down on the um on the times um with the kids getting to school and um you know the morale all of the things that you do for your department you know it's just really I really like where our transportation department is right now um I also just want to say you know I want to thank the um your staff for everything that they're doing because um you know our children when they are picked up they're the first people that they see um from the school district so and then when they go home they're the last person that they see from the school district so that's really you know it means a lot to me to know that um they are there for children and that you know that they're keeping them safe and our and our Fleet is safe um for our children because that really is important um I know at some point there is going to be a um a way where parents can monitor um when the buses are where the buses are and um that's going to help a lot too so I'm looking forward to that in the future and I just really enjoyed your presentation and your personality I just love it thank you thank you and just to follow up on that very quickly because you brought up the transfinder uh we are in the process our staff is having training every Wednesday our dispatchers are in the process of pinning all of our students the again unique feature to our community is is we don't have physical addresses and that's how the system is designed and so we are having to manually pin each student stop and so that's information coming from our drivers where does that student get on making sure we get their name then getting that into the office and then finding the student in the system and then going to the map finding them on the map and pinning them in so that we have a definite location for them uh most districts take a year to implement this process our Target is five months uh we have my I I've hired a routing coordinator that is really helping us with that and his uh objective as long as our dispatchers are able to finish successfully pinning everything hopefully before our fall break he will then take his fall break uh to try and work to kind of finalize that part of the system and then we're going to start a soft roll out in other words we're going to pick a couple of routes and start monitoring to see how they work and ultimately build it out till we'll have a full release I'm equally as excited about that I'm looking forward to it but we don't want to roll it out until it's ready to go we want it to be a success for the community if we roll it out too early and there's too many hiccups uh then uh it won't be viewed as successful and people may have an adversion to it so we want to make sure it's totally ready to go before we again and thank you for your very kind remarks thank you sir no I just want to make sure to express as well um some of the well more so the the evidence that we're able to see and hear or feel is refreshing CU I feel like even as a former student you know when we think about some of the things we had to endure not well yeah endure basically because then there was no AC at all in any bus and you open the window if any moment you felt like you wanted hot air blowing in your face but I feel like as much as we can we are able to you have really given us a huge um amount of of course your passion and your your respect for for what you know your your your job and I really want to say thank you above all for for for being able to to bring that to our district um I want to also thank you for this information um because it's going to help us as we go to naph we go to DC and this is the information we need to say look at what we're doing with the funding that you're able to give us give us more because speaking my language it absolutely is 100% funded by if we didn't have those funds this is not possible at all and I want thank you because I think this is really important for the community to also be very aware of Mr Diaz to some degree and any moment any time that we're able to have conversations even with hrdc and everyone else involved hey Nation or anyone else if you're not going to be able to support us or if we ever lose impact 8 this is what we're going to come asking you for because we don't have this type of of opportunities without those um without their support and without about us having this information so thankful for that you mentioned and I want to make sure that I that I don't go over it without um addressing because it's been my hard point you know I'm going understand very hard on this is that you know there there there was a need that we really knew was uh where we're at right now and I want everyone to understand that that that does not mean it's halfway supported you in that position or anyone in that position who has overseen the transportation department is there to do just that and there's no ifans or butts about it like granted you mentioned like of course with anything new there's there's some push back or or things that you have to kind of get through but in that line of um um like for my first question is I really want to be able to see an organizational chart and so that it's not any question as to who and what and where um present it and hopefully at a later date if not if it's not ready now so that we're not having any questions to that or that there's absolute clear understanding of because and I really love that you're here again um but I also don't want there to be any misunderstanding when you have to go look at any other things that you're working on as bline is not just responsible for B USD it has other responsibilities exactly where does that fall in line with who who's you know what I mean um and any other areas that you mentioned Also earlier like like this routing coordinator um so that we're aware um and for the sake of any questions that might arise directly to the superintendent um should that ever come up the other question I had not question but other thing I wanted to ask specifically about was the concerns that are there any concerns that you might have uh you mentioned one of the like recommendations I wouldn't call it a concern are there any other recommendations you might have when it pertains to that transport ation environment and or the department in that I know you noted on here Personnel District employees and contract employ I don't differentiate that because that is not what we were here to do it wasn't what Our intention was as the board you're all transportation department period stop it is not whether you are a district employee or whether you are a contract employee that is the the system we set up or agreed to was that it's all transportation department if we have to fill in some of those roles with a contract employee then then okay um and I want to make sure again to express that I I I I have to stress and support you in every way that I can and the and the superintendent to try and get rid of that line or get rid of that that conversation to any degree possible um because of what the success is and I hope people will take away your knowledge and your ability your the the ways and means that we're seeing is directly what we've been able to see from operations obviously we want a them people from here to be able to do these things 100,000% but we cannot go without acknowledging that your expertise and your knowledge in this field is Way Beyond what we were able to see prior to and so I hope that to some degree we're also encouraging that if hey if you don't want to see me here then I want you to watch and learn what I'm doing because this is what you're going to have to be prepared for if you want to run a transportation department and you're from the nation you have all these ideas and these comments and concerns and complaints because I 1,00% agree that I would love to see Thum in Thum spaces however these types of instances where we're having to break down these types of things we never saw before I've never seen it and it's not because it's not there it's that we didn't take the time or the care or have the the commitment to do so and it's going to help us you know those types of things those types of conversations courageous conversations and those types of things are going to be able to help us in the long run um so again I want to 100% say that as much as we been able to hear and see and and be able to take off of our shoulders when it comes to hearing the the complaints about Transportation the next part is is definitely making sure that if there is something we need to be mindful of uh as a board um you've been able to give us that information share that information um that uh example you gave just earlier it's it's mindblowing but obviously that's how we were operating forever and it makes me feel really embarrassed as a community member I know you didn't mean to intend that however as a board member now I I I it gives me way more it makes me want to pay way more attention to what we're we're putting forward and and putting in systems or you know those expectations so I'm very great grateful that you are here and that you're able to share as much as you have um but I also want to make sure that we are also aware that agreements that we go or enter into and or the reasons that we had to go seek someone is because of where we were at the time and that doesn't mean that it it has to remain that way but we have to be ready to be able to do much of what what you've been able to do for us um and it comes with the price tag and I don't mean that in disrespect I mean that with with the clear understanding to the community and to everyone involved that it is important um that we treat it with that kind of respect and understanding and transparency because people think a bus is a bus you said 2 $200,000 you know what I mean or or not knowing that these types the buses are not meant for this type of area I didn't know that and I'm sure I mean that's not to say that we're naive about it but obviously we are and need to be better about how we're we're we're operating and I'm grateful again so that's all I wanted to say and I do want to be able to to see the organizational chart um I want to stress again Transportation should never ever be dis like District or for bline it is all Transportation it is all B USD it is all there's all a common uh core responsibility and expectation and there's no reason and and I think if we're going to continue to have that conversation then there's going to be a point where we're going to do away with the entire thing and I mean for the sake of of why we did it was specifically for a specific reason that we wanted to make sure we were maintaining individuals who were there for uh a long time and had built up um retirements and whatnot there was no other reason to to have any kind of differentiation between BD and bline we have a transportation manager and director and that is the man standing before us unless he does deem someone else um responsible for that and I also want to continue to encourage you to to I know you're living here or have been and um I'm thankful that you've taken it upon yourself to to like make yourself so available to be able to pull us out of almost The Trenches um but also I also want to respect that you you probably have a you know a life and a family and want to be able to to not have to not have to you know car take us so much so I want to make sure that we're also preparing um for for for the eventual like passing of the torch I guess was we we should always be willing to to train the next person coming up and be like all right you know I'm doing this now I need you to watch me and let's move on from here from from there so that's all I wanted to say I really really appreciate the much as much information as you provided um and again for the sake of just the transparency that I feel like this board is deserves I mean the community deserves from the board is that we're pressing on those types of of uh that information and pressing on that type of expectation but nonetheless I I cannot thank you enough um for you've been able to do this far so thank thank you Mr President um I will I do have an organizational chart so I will get that to our transportation leison Mr uh Diaz and um have that for the next board report we can just do that as an attachment if that would be approprate so you can see the organizational chart um thank you for U allowing us opportunity to Mentor other people I have tried twice it hasn't worked out yet but I I'm continuing to try and train people in the department to take leadership roles I'm not uh 25 anymore or 24 22 22 you know there's going to be a time where Mr B is going to probably want to retire and my commitment to this board and to our superintendent our district administrators to the B USD Community as a whole is my I promise you that I will leave your department in much much better shape than I found it and uh we have had a success we had a student last year that interned with us and he now is a full-time employee with us in the department so he's homegrown he went through the alternative program uh was looking for a place to land I worked with Mr Fox I got him in there interning he loved what he was doing he's now on our payroll so uh when when the board sees those numbers of where those paychecks are coming from our employees that's really just for you yeah because when we're over at the department I don't care where the staff gets their check from when you're over there you're a transportation specialist you're there for our children that's we're all doing the same job we don't care where your check is coming from that's not important thank you so that's just for you to kind of see the numbers of where things are coming from but over there that's invisible maybe there's a few that you know are a little bit concerned because tradition Al things were just handled locally in the community it is a big change for them but um I try to be fair equal I listen I have an open door policy and nobody gets their hands dirtier over there than Mr B yeah thank you sir thank you Miss Hendrick well thank you and um for the real life uh presentation that you did showing us where we were at and obviously with all the that data and the information you've shared of where we're at now and it is a positive thing I think in relation to the um the the um what is it called the where they're going to be able to tell where the buses are the tracking the the tracking what called oh yes the yes with the changes that you've made in the department we're kind of getting ready for that so with your objective of uh on time and consistency I think that actually is preparing for that so that way there won't be any issues of okay it's here and why isn't it here and you know all that all that stuff so but I think that that that's that's a good thing I think that they're used to that and that's how they're going to go and that's how they're going to keep the tracking working the way it's supposed to be excellent um and the other thing is obviously yes um as one mentioned uh with the um impact 8 obviously they're always asking you know well how you know how how far do you have to go how many miles do you have to go and obviously this gives us all that information that we can share you know at impact a and keep that funding going because they want to see that they want to see where's their money going and do we need to include do we need to increase that and obviously I think with this information they will I don't know but hopefully well we we can always hope so but I wanted you to have those numbers and again they're performance measures so that you have some evaluation of your department how are you successful or you're not successful you've made a big investment in your partnership yes and is there a return coming back to the community into the district and that helps you evaluate it are we doing our job are we doing what we committed to do when we came in and these numbers help demonstrate that you know Mr be you running the buses at 20% capacity why do you have 19 routes and you know you've got three kids getting up each one no this gives you the hard number so you know exactly so when you're looking at you know saving money in a department well do you want to trim routes I don't think so because you're already at 108% average capacity that means somebody's going to be overcrowded you need the 19 routes that's where they're set can you fit 56 students onto a bus we're not all designed the same way we could probably get Mr Diaz and Mr B and a seat together but I have students different bodies typ type we're all made different they need a seat so we have to be cognizant of that and Target our numbers so we can accommodate the needs of our children in the community but I like the fact that you even uh consider the amount of time they were spending on the bus that obviously because we were do we were having a lot of um um um behavior issues you in regards to you know because of the amount of time they were on the bus and I thought I think that that was a good change thank you positive change you know and you know in regards to their behavior you know because it you know they're in school all day and they're they're on the bus in the morning they're on school all day then they're back on the bus in the afternoon and obviously we don't want to we don't want them to be on the bus forever I appreciate thank you and and thank you for your presentation and I'm going to make this short thank you I I appreciate that and I think I grew up on a a small farm and one of my first businesses I had 300 chickens and I would Market the eggs and I found out when the pin was too small and you had a lot of chickens in there what did they do they picked on each other now not that our children are chickens but the analogy is the same when you get them overcrowded then you end up with uh discipline issues they start to pick on each other they're hot they're crowded they're all crammed in if we spread our kids out and give them a little room to breathe it makes life a much better place and that's what we've noticed by taking care of those overcrowding issues that we were having we've spread our students out and we've build in a little margin for uh capacity so that if we have new students moveing into the community we don't have to redo all the routes we can still fit some kids on our bus Miss Stevens I just want to say thank you um I was really helpful to hear like hear your presentation but also looking at the realities of what you had to deal with um I appreciate the numbers that you presented you can definitely see and I and to be honest change is hard and you're going to deal with people who want to want to be there and they not want to be there um but you could see the effects that it's having in your department just like the grounds I think it's over time it's going to it's going to get to where it needs to be and I think sharing that information is helpful but it also gives us information to share with for us to get more funding because a lot of times are the rule communities they're like you don't need that if you don't need that um you know we can operate on this in a city but it's very different so I appreciate your efforts thank you thank you um real quick real quick real quick I lost it Mr Diaz I'll be quick um it goes beyond words um how your department is supporting the 3u goals um it is without transportation we don't exist um I want to thank you as a new superintendent last year you partnering and choosing us uh to be able to be part of our journey and our Legacy I remember your level of expertise has also allowed me to focus on all the areas that needed also my attention uh to be able to meet our goals so by you embracing the challenge uh that we had in transportation um is giving me quality time to spend with my um instructional team and and and spend time in the classrooms and uping complaints or trying to find out where is the next bus that broke down um I want to thank you for your report uh it's probably the best report uh Transportation um I have ever seen without the amount of information um I said it before uh I can only play by having real chips um in the in this game and by you providing that report you also building capacity your presentation is not only a line but it also is building capacity about among ourselves to know how to support you I want to I a shout out to my transp ation team because of the sense of urgency it's uh you being here and and every time I pick up the phone and I need um an immediate answer um you quickly pick up that the two speeds that we need um fast and faster and the ability for you to understand our sense of urgency that based on what you do that requires a quick quick intervention on the areas I want to thank you for that I want to thank you for your expertise um because I went to school to how to teach students now how to maintain a department and by you taking the patience and and build capacity with me uh and understanding what is my role and understand why is it important um you are providing me with invaluable information and how I can best support my students and my transportation department um I again I don't don't have to tell you how you your your department is meeting all of our goals because without you we do not exist um thank you for Willing your willingness in in partnering up partnering with uh bab G and fire school district and by giving us VIP service by having you here living in the nation and extend my appreciation to your wife and children as well may I may I real quickly make a couple of maybe suggested like reports back to the board um regarding transportation and then this would kind of help us in the long in the long run I think um not only looking at what our what our Fleet might be but our Personnel um I know we talked a little bit about video um surveillance is uh being available in some of the buses to what degree and how does that help us um how does that look if we're utilizing or not utilizing bus AIDS what has the success been with bus buses with the bus a and without I only say that because sometimes we do have overcrowd in is and if we throw another Personnel in the bus does that kind of take up space as far as what we could use for students as opposed to a transportation Aid um and it maybe a a little breakdown when you do an organizational chart on overall uh Staffing and I don't think we need names or anything but just event like what does it look like and what is what is being brought on like he mentioned for the purpose of of what is you know what is being brought in to supplement what we what we're missing and what can we do to fill those so we're not supplementing it because I know it comes at a different price the other thing is when you mentioned um buses being on standby now are are we paying for buses on standby because I know we had to pay to rent buses correct you are they are on site but you are only charged if they're used miles okay good okay okay so if the bus is here I think beline has seven buses here right now okay um I've never charged you for more than five I uh this calendar year last year we had more because we didn't have as much equipment uh and again they're only you you're only charged if they're used uh we we have two wheelchair buses that the district owns both wheelchair buses have been broken for the last week we have a wheelchair student that needs to get to school good so we brought another bus from Tucson uh so that we could accommodate our wheelchair student okay that way we still were able to transport the student to school uh so they're here but you're not being charged unless they're actually utilized okay thank you I appreciate that anything else if not appreciate you again thank you thank you did you want to talk about my meteorological qualifications as well with the board no that's goinging that we need more training on guys U just for the board's um information it is lunch time so I don't know if we want to do a working lunch as opposed to breaking for lunch and then let the directors continue okay can we do that that was my recommendation yes are they here uh is the culture language Department going to be here um we do have a transportation challenge that occurred I was informed okay um and I have already um contacted my next director to go ahead and address the issues um based on um Life Unexpected situation that occurred um to on my next director um I think we can move on into the director special ed vales upon bringing our when you're talking like in this it it's hard to like hear you you're talking into it it's hard to like hear you yeah you're kind of back up a little bit I like my my deep voice in the microphone I understand but your but okay so culture's not here which is fine we're going to move on to ESS can we grab lunch so we can do that while she's presenting maybe okay thank [Music] you directors please get some food some food before he gets I can bring you the food come and in this I'm for [Music] get like 14 guys the food is going to get cold wait everybody huh we'll wait till people get but thank you okay awesome did you get some lunch lunch get some really good oh for thank you for your kind remarks we got it place kind of good s really I like which one did you try no [Music] are you going to na yeah you late my work considering what it's to be I still might I wasn't going to go and then my boss was like yes I want you to go oh good but he hasn't like haven't met on it cuz he wants me to go mly because he wants me to present with some people but he's like yeah I want you to go I'm like oh okay I should I you right now he might change his mind the more we wait but wait did we get you the ticket and everything no I'm going to work oh got you oh so I'm the only one are you going mhm okay who's going Monday who's coming to the tour Monday I want you coming with me on Monday what time is it at day we leaving at 7:00 um I'll let you know I have to okay check with Sten huh do I tour well it's you can only have much fun but I think golfers that not used to having teachers I think we were too noisy I'm going to go ahead and turn it over right now for our working lunch to the exceptional student services department director go ahead Miss bis SK good afternoon board President W board members and Mr Diaz so thank you for joining us on a Saturday um I feel my board reports probably not going to be as uh eventful as Mr B so I apologize so um as you know this is going to be about my third month kind of being in this role and so it's been a bit of a roller coaster um but it's been exciting at the same time there I didn't realize the depth of the role of the es director has in the district so it's been sort of um a learning curve and it's been a lot of learning in the last few months and I appreciate everyone sort of being supportive of me in this role helping me through these challenging times and um especially the guidance that I've gotten from Dr pedigree and from Mr Diaz and all the principles at the sites so it's been like I said it's just a learning curve I'm learning and um but it's been also fun in in getting to see the students and being on the various campuses and so um I'm definitely enjoying enjoying it but there have been challenging moments the same time so again you know we're still celebrating the vision here at our um district and here are some of our wonderful students that I have the pleasure of working with and the this is my my purpose this is my why this is why I'm still here okay so looking at our three-year process um year one clearing the land year two building the structures and I really feel that this is sort of where I'm at is the year two and part of building those structures is learning about what does ESS do what is my role here in the district and a lot of that has to deal with ad and compliance that's what I'm learning about about so um I'm definitely gaining a lot of um knowledge in regards to our student information system which is synergy and how Synergy works with um in conjunction with ad and the importance of understanding um reporting State reporting and state um compliance and so it's been really fun um being sarcastic but it's been a lot of information I appreciate Tech being patient with me and I really think that um all of our teachers all of our ESS staff they're starting to to learn how to use energy we're getting it we're we're getting an understanding and we're getting there um it was a bit of a learning curve for everyone because everyone was so used to a um e IEP Pro so we don't use IEP Pro anymore now we use centergy so everything's in Synergy so um it's nice that we still somewhat have access to IEP Pro because a lot of documents may not have rolled over so we're kind of learning that we also keep um hard files on files so our hard copies on files so to ensure that we have all the data we need in regards to our students um so again that's still something we're still kind of working on and then again with building structures we're also commun um continuing to make those connections through the community um I actually have I actually with aora our ESS prek teacher are going to be making monthly meetings with um special services through the donath the nation and also with the head starts um I guess previously they used to meet once a month in regards to the students and the referrals and that hadn't happened in years so they're happy to um they're happy to have a monthly meeting back put in place so that we have that communication we have those transitions in regards to um any of our um referral students coming to us so it's been great in that sense in building those communic or building those um connections again um what's also great is getting a chance to um network with other districts because I'm getting to see what other districts are doing and how their ESS program works because like I said there's a lot there's there's a lot in our department so it's been great being able to network being able to um connect with other other directors connect with other professionals um I actually have a meeting set up with um a transitional specialist from Bale School District because I hear great things with Vil and their transitional program from high school to postsecondary for our ESS students so I'm really excited to see what's working with them and how we can bring it some of those things out here and maybe even pull in some Community Partners and making sure that we have those um in place for our ESS students when it comes to transition because that is a very important component because my son is actually going to be going through that process soon he's going to have to go into some a transition program now that he's leaving high school so something like that is really important to me and I want to ensure that our students out here on the nation have that same opportunity and um another thing that I'm sort of trying to put in place also is building capacity within our staff um a lot of our staff members are here and they love our they love our students students so that's why they're here so they want to continue to be here but it's also important that they are are getting um that professional learning and they're developing and they're learning about what is out there so another thing I'm trying to put in place is just building capacity within our staff so I'm encouraging them too to look out for any sort of professional learning that they might come across and helping them register for those things okay and um so it's been a busy few months and um when we kind of go into our district wide stretch goals in the next few slides I do kind of go over how I want to um in how I'm incorporating ESS into those disher goals okay we go next one again some of our lovely students there and special I'm so excited about Special Olympics I didn't know if you're aware but the intermediate campus will be joining us um some of the students there will be um have gotten their physicals in and so miss Wood's going to be assisting too and so we're really excited about having a bigger um Special Olympics team this year okay um really quick before I go over the goals um these are some of the things that have to be reported to state so one thing that I'm working on right now are post School outcomes and with post School outcomes this is a survey where I actually have to reach out to students that have been exited from our sped program and I kind of have to see what they're sort of I guess what they're up to are did you enroll in school are you um you know sort of how has how has what's sort of your transition into the real world and so with post School outcomes that is a survey that I have to complete through ad and I have to reach out to about 20 students I think this year and that's due at the end of the month and then parent student surveys this is actually very integral and this is something that I'm going to ensure that we have um more compliance when it comes to the survey because it's a survey that is required from the state and it requires our families to answer this in regards to um the ESS service Services their student has been receiving through our district so um in the past the survey hasn't been really completed thoroughly and um I'm hoping that this year that we make sure to at least have I would say 90 100% of our parents filling out that survey because that's not happened in the past because that that provides us critical data to see how we can improve our program moving forward and that is due at the end of the school year the parent student survey and then we also have the student data Integrity reports this is actually checked on a daily basis this is actually the reports from state if there's any sort of Errors when it comes to enrollment and comes to our services being um reported incorrectly we receive this enti report and that's something we have to check on a daily basis through um ad and October 1st data collection oh this is a big one this is the big one and that's due in a few weeks this is actually ensuring that all of our students are being counted in our state reporting system and based on these numbers that's going to determine the amount of um funding we'll receive for the following year so this data collection is actually very vital and um it's very important that everything is is being reported correctly and um so we've get we I've gotten started on making sure and checking um The rosters for each each um campus to ensure that students are being reported correctly um parentally Place private school students with disabilities this is actually through um the preschool department so because of our preschool we have to um we have to ensure that not only are they entered into our student information system but we have to make sure that we have that connection with Head Start because our I don't know if you're aware but our preschool teacher Miss um kopus will provide services to um Head Start students and to any students that are unable to come to the school to re receive services so they will provide services in the home and that a lot comes from State referrals so that's something that um comes from State referrals that we have to follow through with yes underneath that right now so so right now I think with Head Start I think we have about four students that will be serviced through Head Start and we have two students that might be serviced in the household and they have to drive out there but we're trying to make arrangements to see if if they can come to the school to receive services that would be for OT Miss Rodriguez that would be for speech um Miss paa and that would be Miss aora Koopas also do they have a general location where they are no um I I think we have one as far as manager Dam oh okay yeah that's a trip yeah and so that's one student I think that's out there and so they kind of have to see um if they can work something out with a maybe a maybe meeting at one of the head starts because they do have connections with head starts and they are going to be meeting with um I know they go to H sales um Head Start they also go to Vin and to Pinal and so there's several students coming but referrals are something referrals from the state will be coming into US year round so this isn't something that there's this a limit on this some this is something that will happen year round and um yes so here we go oh last one is Special Education data dashboard this is something new that's sort of been put into our portal um and this is actually fairly simple data this is due at the end this is due in July and all this has to do with again is student exit data if any student had left our sped program it'll be reported and we just have to confirm that they left um we have preschool transition data and again that's any students that are in preschool going into kindergarten or maybe they were exited also from sped so that's preschool transition data um students without disabilities any long-term suspensions or expulsions any of that will be reported to State and I just have to confirm um that that had happened or and in discipline data again that's why it's also crucial I also have to work with the APS in regards to inputting any discipline data to ensure that that's being correct um correctly reported to state for our ESS students okay and are you finding any uh instances where you're having to correct a lot or or no yeah there yeah there has been it's funny cuz there is a little when it comes to the data there is a little bug that we've been noticing and we've kind of been talking with tech it kicks our kids out of the system and so they're enrolled in our school they're still here they're getting services but when I when we check there might be an error saying that um they had moved or they were exited and that's not always the case so we have to go back and we have to fix that okay um and then once We sync it back up with State then it shows up again as then it's fine then it's cleared up but that that's a little bug we've been noticing in our system okay thank you okay and stretch goal number one again stretch goal number one focuses on 80% of our students will score 70% or better on the essential standards in ela and Mathematics so one thing that's important when it comes to the stretch goal is that there is a collaboration happening between our sped teachers and regular education teachers and any service providers so we also are working together to ensure students educational needs are met and again that's coming with IEP meetings that's coming with any concerns so any time any collaboration so any collaboration between our ESS teachers and regular Ed teachers is very important um one thing another thing that um is really important this year is inclusion so when it comes to inclusion we need to ensure that our sped students are provided access to general education to the maximum extent possible so we want to ensure that they're being included that they're supported um we definitely want to build that Independence in them so that's why inclusion is so important is just to build that Independence in those students um again it's to and to promote support student engagement and promote increase students Independence and provide transition services to assist students to successfully transition from high school to the adult world and I think that's our ultimate goal is to make sure that you know not only gaining independence but when they move on to the real world is and building those skills in them Andy that's my favorite little picture there in the Middle with he's come such a long way that little one such a long way Miss B can attest to that so it always makes me happy when I see him um stretch goal number two again is um so another thing this one is attendance 90% attendance by teacher grade level by school by content and a new thing that actually has been um implemented in Synergy is something called service tracking so our Ester our ESS teachers now will have to um put they'll have to include when they work with their students within the portal or within the I don't know how to describe it what is the student information system yeah they have so what service tracking is is let's say a student gets 30 minutes of OT Services a week so the OT person will um have access to this portal where they will actually put in the amount a minutes they actually worked with the students and just included notes of maybe what they did during that time and it keeps track of the services the student had because we want to make sure that any minutes that are listed in their IEP that they are in compliance and they're getting those minutes so that's what service tracking provides it's just ensuring that we're that our students are getting those minutes and we're in compliance and that we don't owe any cons compensatory services at the end of the year year so um that's and it's been some and so usually in the past what teachers do or have some of them still do just because they like to have it but they've been keeping um handwritten notes they'll keep handwritten notes but now it's easier where it's actually attached to the student it's it's portable I can go into the system and I can see the service history for the student and see to ensure that the student is getting their minutes um so that's also great about Synergy um and then again the IEPs and monitoring making sure that um those minutes are being met and also you know if our students are missing a lot of days you know what sort of attendance interventions can we can we put in place for them we also need to make sure again that our students are being included in any sort of celebrations districtwide or within the school okay so again um clearing the land you know we first year we got Synergy we're still kind of working with that I think we're getting better at it we're having a better understanding of of synergy and all the components that it offers um building the structures building the capacity um and staff for staff development and again bringing in that transitional piece the rehabilitation research and Training Center I do know that Miss bird cell is still in contact with the teachers at the secondary and this is a big goal for her also so we're learning more about um BCU and how it can um benefit our district and I think a big part of this again is connecting through parents and families through those surveys um it'll provide a lot of information to us moving forward what we can do to improve and maintaining so for me when we think about maintaining success um for the next years is f focus on maintaining Success Through continuous professional development focus on increasing student learning continue to collaborate with Community agencies to ensure students success now again um being in this role I'm starting to learn there's so much out there and um so it's really exciting to see um what I can bring in to support our teachers I know that um the funny thing is I went to the ad ad conference last week and I ran into um my son's old um physical therapist she known him since she was three so it's amazing to always run into her and see how she's doing and she actually works for ad now through the ass assist of Technology um department and she was like oh my gosh Val there's just so many stuff medy can get this medy can do that and I could do she's like let me come to your where where are you at she's like I can come to your District I can show your teachers all this stuff she's like we got 8,000 8,000 pieces of equipment in our warehouse for students to use and she was like I need to show your teachers I need to show them what they can do how it can assist our students and she's just like so excited and so it's great that I can bring that positive energy in and she can show us um all this technology available to our students um it you know it could be as simple as one-handed controllers because medic does have um CP so he's only one-handed so she's one-handed gamer controls like those things for them or um also speech devices to help our students that may be non-verbal or have you know a hard time sort of communicating those type of devices and so um it'll be fun to see what she can bring and how that can assist our students but it's just things like that building those connections and um seeing how not only seeing how our students can flourish with with these these new devices but also um building that capacity within our teachers and when I had mentioned this to a few teachers they they had no idea that this was available to them so it's exciting and I look forward to to doing that to bringing that okay do you have any questions Miss B um thank you for for your report um I know you're just now starting and um I just want to just commend you and you know in the two-year building the structures that um you've already kind of um have a list of everything that you want to do and everything that you see for the future and I really like that I really like that you've taken that that initiative to move forward in that way so um I just want to say thank you for that and then I guess in in the um you know the the the site videos that we see um each month I would like to see more of our students um exceptional students in those videos because it is important for that that for them to be included and those things so I just want to say that and thank you what I really appreciate this is I am a part of the district walkthroughs and um I really appreciate that they include an ESS classroom anytime that we do those walkthroughs so I'm glad that all of our um District administrators are also kind of getting a view into the classroom yes I agree I think that um when the need was there and the board was was recommend it you know yourself for this type of role or this type of opportunity I call it an opportunity I know you see you're having some like you know I know I get it and like 100% agree with you like there's there's always a a uh a little curve but obviously I think that as much as you have shown and and the reasons that you were recommended for the role uh I think really shine through and your your your ability to be able to not only um relate but extend that relation Beyond just yourself to everyone else that deserves it and I think that that's going to be U um greatly out shown or shown in the near future as much as you've been able to use the Frameworks that your um superintendent our superintendent has been able to provide across the board I want to continue to to encourage you to you know put in for whatever you need to be successful um I think that this again has shown we want to be able to see the successes but we also know that we need to be supportive of training and and getting that expertise to the level that we not expertise but that understanding of differences or changes or whatever it may be um we try to go to bat as much as possible when it comes to pushing back on some of the things we see and it's un unfortunate that you know exceptional students or students that are difficult get pushed aside and it's very evident that the state doesn't care sometimes and yet you know we're really really trying to be emphasized that we don't have that luxury to just send a kit somewhere else here there's no way that they're going to get anything so I'm really grateful as well that you are coordinating or trying to work with and again it's whether it's reg I mean mandated or referred by the state um that we're able to provide something you know what I mean for those students that are in manager Stam I I work in in goall now and I see how much and how hard to the millionth degree it is for not only us to be able to to operate a school district at this this capacity or or large or the the vastness of it but that we also have to go to those distances as well as staff and and buses not just buses but now you know our staff to be able to help support those things um I think it all goes back to really pressing on the support that we need from the nation from the state from federal government and all that stuff that it helps us to hear this and to be able to take it to the next step and push for whatever we can to help support it um so I just want to thank you for for giving as much as you have thus far I know um I think as a parent a relate as well that that it's hard to have to differentiate or have to put things down at sometimes when it comes to the kids and I'm getting emotional I don't know why anyway um I think that there is always an opportunity for us to be able to be to be supportive of of one another and I'm really glad that you're in that role to be able to do that for our accept um that's all I want to say and thank you for the report um I do better be mindful of what we're being given through the year and I look forward to seeing what you're going to be able to do in the next you know school year and after that and after that but you know um you miss hendri oh sorry no I was gonna say I I always when I think of ESS on the program I always think in in the past um I don't know if you remember Mr n Angelo or Mr Randall but to them they were my shining stars because they were non-stop always in in the community always talking to families always yeah and and to see that level of dedication that's something that I aspire to yeah well I remember that Miss Hedrick um thank you for your presentation I do have a question um regarding the survey oh the because I remember doing a survey last year oh for yes so I don't know if the results of that survey ever yeah they they um I do remember that survey because like I said we didn't receive as many as we hope to receive back but the ones we do receive we do input into the system and it gets sent to ad and they kind of compile all that information for us and they send it back and I know um in conversations I had with Dr pedigree she really wanted um to there to be more participation with that survey she felt that there was a lot of um knowledge a lot of data in there that would be useful for us moving forward so thank you for being one of our parents to fill it out cuz I know that it we got it it was very important information and it really helps us and I I appreciate that you are going on your uh going out joury out to get more information getting input from and visiting other programs that actually you know we can use here you know even though they're in another different location yes but you know I think that you know it's great to to bring in new new yeah new ideas and how to we best serve and it's it's really interesting talking with people they might be only be in too song but they're always willing to share that knowledge and spread and come out to a new community they always are or they'll find a way that's what I I've kind of just having conversations with people that's kind of what I'm happy about that they're willing to do that and they yeah so at the law conference I did attend um everything you need everything you need to to know about idea teachers parents uh board members uh administrators it was an interesting um session it is to learn more about and I think uh there was a a significant um kind of uh the things that we don't we're not part of as board members I am as a parent but um where there there was a governing board Administration te secure services and providers and then you go the other way up where there's the IEP decision making M and then the um and then the I which is consists of the IEP team Administration no governing board of course parents you know yeah which you know obviously something that as board members we don't see but we know that that that that is happening you know so uh but it it it is interesting how how um and and because I've I've I've had a my old has had we've and he's actually uh test you know when he you know High School the last IEP he got his college but I like the idea of the transitioning working on that type of of um idea on G getting them to transition easier into either High School College whatever they want to do exactly yeah they themselves have goals you know and and we want to work with them and make sure that they're they're you know aspiring to them and actually um that is required that is something that is required of us is to um start the transition process and start having those conversations with the student about age 15 and that'll be something that is included in their IEP when they turn 16 so um that's something to look forward to there are a number of um sort of surveys or inventories that um our ESS teachers have access to and they can you know ask what do you what do you want to do like what are you looking forward to and just getting those um ideas and kind of um guiding them through what is out there what's available to them and sort of opening their eyes to what what we can do so I'm glad that that's something that's been put in place um because that is something I've been going through with my son too like what can we find for him after school okay um okay Miss Stevens thank you thank you for all your hard work I know transitioning into a new role is hard it can truly relate to your uh position and uh um just realizing that you know there's a lot of work that goes into developing a program and trying to move forward but then having those support systems that you have the people that have been doing it I think it's great um I like this almost the same thing syia was talking about I was thinking like it's wonderful that you are making these connections with other school districts and finding resources that would be valuable to us um and also looking at how can we help those students um transition and what can we do be to be supportive to that like as a school board like what can we provide what should be done on our end to make sure that we are providing those services for students because we do want to provide those opportunities for them to think about like what they want to do and may it may not be college but is it like a job is can we help them grow some skills or find some kind of training you know those things that um come along with it so I just want to say thank you for all your hard work I couldn't do it without everyone that's been so supportive and I appreciate everyone being so um patient with me as I'm going through this Sor Diaz okay um Valerie Miss Valdez um I want to thank you all the positions all the executive positions are very important but this one has a special place in my heart I appreciate your character I appreciate your ethics I appreciate your growth mindset I appreciate you being the voice of reasoning and not reasoning and advocacy it's important for me that the person that holds this position understand the value thank you for because within two months you building a plane what fly you're a person who believes in excellence and your experience as a teacher and as administrator most important as a parent being the lean an ambassador for students that you bring what I wish my two siblings with special needs had at one point and they never did so to see it the way you developing your humbleness and the way you growing yourself into a completely different position and bringing new experience as a parent and as a student I'm very grateful for if this is what you accomplish in such a short time I'm looking forward to see what our students are going to benefit from thank you for what you do thank you and I yes it is very very personal to my heart you know that and that's why it is important that I I want to ensure that our esess students have a voice moving forward um because I meet with parents every day and um I want to ensure that they know that I'm trying my best that we're trying our best you know to that they are going to be successful in life and it is very personal to me thank you the last thing I want to say I think I will definitely want to support what Miss Vance said and and that inclusivity um it's strange to feel or think that you know family members or even um for instance my own niece you know you don't think about those things being I mean we've never ever treated her as if she's had anything wrong with her ever so when when or if knowing that we can have some effect on long-term like capability like you know just just being a person and being able so hearing that you're also bringing or finding individuals who have more that we can provide is also really uh um it's really I'm really grateful that you have that you that you've made connections and you're making connections and that we're able to to somehow um provide even more for our students um and again I think it's as far as whatever the need is in your on your end to maximize that effort you know definitely don't feel I'm sure you I'm sure you don't but don't ever back down from from batting for them one 1,000% to us or to Mr Diaz on on the needs because I think that um we have um we all definitely have uh the want want to be able to support whatever it is that you need to be successful and and to show uh what we can from our district so um thank you again and appreciate your time and and effort this morning being with us and for your present Miss uh Stevens um I had a question so I had a parent well a parent call me um just recently and was asking like resources um that b USD had because this student had been out of school for a while um and asking about um services that are available she felt like she was behind and so I started asking her like does she have an IEP and she's like I know when she was younger she did but she's been kind of floating different schools and like not being here and like going different places anyway um so I I had recommend that she had reach out to you and even Reuben but I was telling her um if you find out that she has an IEP I'm pretty sure that they can do that so my question was like when you run across those situations where people are kind of like jumping around around at different school districts and do you normally follow up to see if they have the IEP and all that stuff and what can be done for students in those situations yes that it's actually that's actually a pretty common thing that kind of happens within our district um I know that our office managers are really great about asking families that you know when they're registering the child or if they have any questions you know does did the child receive any sort of services through school or had an IEP sometimes they might not even know so once they kind of tell us the enrollment history of that student CL schools they might have attended um our our office managers will reach out to those schools and will um try to locate that information so um there are people that we can contact in other districts that can inform us that's good so if they at least can give us an idea of where they were last enrolled or where they might have received Services we can always reach out to those districts great they will provide it thank you good all right thank you again have a [Applause] good we'll go ahead and chug right along and turn it over to our finance and grants Department's presentations um Miss Clementina Carlow first or both [Music] yeah I think we do oh miss Cornell oh I don't know do we I have this one the pig is that one oh the pigy bank okay I got it yes one yeah short and sweet all right one over there are we starting with this one no I'm the grants one this one yes all right uh good afternoon everybody good afternoon board superintendent Diaz uh my my part of this presentation is pretty quick but um I know it's our three-year plan moving forward however to do that I kind of need to show you guys our last five years of Grants okay um mostly because I want you to kind of see how we've been very inflated the last couple years the last three years especially um because of all the Esser grants and all the Esser money and um not just Esser but all of the ARP grants um and just other random grants we've been able to pick up from the state and from the federal government and then I wanted to make sure that every that you guys could see how how many are are ending and so we are going to be this year this year especially we are you know $10 million less in our grant allocation and so um we also not not only are we losing some of the federal funds like Esser and all of those but um the federal government has also cut Title One the esa and so those first four grants up there you will notice how from FY 24 to fy2 we've we've taken a hit on those um Title One about 880,000 less uh title uh one neglected and delin qu is about 2,300 our title two is almost cut in half at 38,000 and then our RIS which is the rule in lowincome schools that one was all the whole thing we didn't get any allocation this year um yes ma'am is there a reason why we didn't get any funding from that it's the the whole Esa was cut from the federal government and so when they allocated it to us we didn't receive an allocation um thankfully I knew that back in March and so I was able to maximize our current grants and move a lot of things out and into Esser and so we'll have a carryover it just won't come in until December so um last year like specifically for RIS we had about 30,000 last year um I'm going to be able to carry over about almost about 25,000 so I just don't want to list that as an allocation because we didn't we don't have it but it is going to carry over um same thing for title one uh there is a limit to how much we can carry over and so I I got to the Limit and then I stopped spending in title one and so we'll carry over it's about 180,000 and so that will help along the way and when is that going the carryover usually comes in December at least last year December or January we'll see how ad they're they seem to be a little delayed this year so um yes but hopefully that will happen sooner rather than later do you think uh the recent politics are going to impact yes what's Happ that's why it's being delayed yes that's also why I haven't I can't really assume what we're going to get in the future each year um I do think the election's going to have a big impact on Title One funding um one way or the other also in our state elections whenever the new state the superintendent of schools is elected each year I mean depending on who it is that's going to impact funding as well so um one of those another one that has been greatly impacted is our CSI funding which is the next one comprehensive support intervention um our CSI Grant if you see the last couple years it has given us it has funded a lot in our schools and that that is specifically the primary inter interm mediate and then middle school and late in the the grant um we had already actually completed our application and we had over 800,000 in our grant this year they they told us just about two weeks ago that it was going to be cut and we only ended up with 159,000 so we had to cut a lot of it out um thankfully I had conserved some of Esser and for right now and so Esser was able to pick up most of that uh we did have to cut some travel things like that out so but any position that was being currently funded we've been able to kind of pick up either with either impact Aid most of it with though with Esser so things like SFA um uity a lot of that stuff that was in the CSI Grant I just kind of moved it into Esser and so it it really saved us for this year because it yeah they cut you know 700 $100,000 so it was a big cut um if you move down a lot of our other grants have gotten cut or have decreased um but for instance like our idea basic and prek those fluctuate and it really those depend on enrollment of our ESS students and we will have quite a bit of carryover with that Grant so um we're looking pretty good with those those numbers um I do want to point out our J grant our J money because our enrollment has increased in all of our CTE programs um we've actually gotten a quite a big increase in our allocations so last year we got about 71,000 and this year we're getting 177 so that was our final count with the Jed funding um what how is that all being spent can you it's it's been for all of our CTE programs so for instance our a our um Auto our digital Communications digital photography our um and our new home health that's going to be starting so um a lot of that JT funding is going it goes to all those programs it pays for all the equipment that we use um last year it paid for the whole culinary area that was put in at um secondary so a lot of our carryover from PR previous years was put towards that so we didn't we didn't we only carried over this year about 20,000 and that's all going to go towards the home health program so we because we have to buy all the equipment for that and all like the hospital what is the timeline to roll out the home health program um well we had wanted to do it this year but we got kind of got ahead of ourselves so we are going to do it next year so we have the teacher and we have her and she's doing an elective program not the home health aid program itself but she's doing like an elective that helps get the kids yeah the foundations so it's um like Anatomy basic anatomy um and then terminology medical terminology they're going to go over because that's all things that you know they can they need to know for a home health right so right yep so this year we're going to be purchasing all the the equipment for it so yeah and then uh there's other ones down you guys can see there's other grants um our rise Grant it it only decreased just because we of how we were spending the money so but um other than that most everything kind of is staying the same so that's our five year that's that's the last five years of Grants and so moving forward I our allocations are are probably going to be similar to this instead of the last couple years so all right and then my next part of this are my goals um so with our federal and state grants we really do have to we have a lot of regulations behind what we can fund but we do have four main areas where like our Title One title two RIS uh neglected and delinquent um CSI where all those are funding and so first is with effective and relevant instruction um this is really targeted towards the stretch goal number one so we want our students to be successful um so through the federal grants we uh continue to support after school tutoring we're going to continue to do summer school I know in the past Esser has paid for all of that so I was able to get Summer School into Title One and our after school tutoring is now in the atsi Grant this year so we were we are going to have to cut back a little bit on what we do but we still are going to be able to have it so that's a good thing um we continue to provide additional resources to each school campus each campus is different what they want and what they need is different and so I really try to work with them to figure out what exactly they want their money spent on it's not my decision I'm not there I'm here so um as long as it fits within the grant and within their school IAP they can fund it and then our district math and Ela coaches those are both funded through title two and Title One um next part the seal I know the State of Arizona is really trying to kind of cut back on seal funding however we as a district are committed to funding oural program and so um we still we have theal director we have counselors at every site and we have Behavior specialists at all sites and I split fund those between different grants so um professional development this is really key towards still again having our teaching staff prepared for our students and um our new teacher induction that comes out of title two funding and then a lot of the PD Avid Kagan uh whatever content-based PDS we use the cultural PDS those are all Grant funded too and then finally culture and Community involvement most of this funding for like our culture teachers our culture program that's all title six funding um our family and Community director that's she's her she's funded out of title one as well as our district parently asons and then parent and community events are all Title One and title six so um we want to try to continue to fund all this stuff without having to dip into impact Aid and use up that funding so that can be used for other other things so and that's any questions um m b do you want to go first any questions um I don't have any questions but I like the way you done the breakdown of um the grants that ended so that we know that you know there's no more funding in those areas um and I know it's a lot for like the title the grants and stuff that we have to know about so I'm really appreciate that information I'm still I'm still learning it I'm still new this is my first time really as you know full full year so yeah it is it is your first time you're you're very new at this and and you're doing uh a terrific job in that so thank you for for all the information that you've shared thank you I just want to share the same I think that you're coming from you know teaching and and all of that you kind of have a whole different um um experience and view of it but again I think when when whenever the opportunity comes that we're able to to be presented with opportunities to be able to see someone um have an interest especially but also to to say you know this is something I want to be able to try and and get into um I I'm just overly excited to be able to see and view what you've been able to present um it helps us a th% especially and I want to say expressly because we are definitely always at the mercy of someone beyond our control and we need to be mindful of what it is and how we need to I know we can't again all legislation and laws that that we're we're not um we don't have a technical hand in but I think for the sake of the community's understanding that it is important who you vote for and it is important that you're mindful of where they stand on education and these types of things which is why again I'm really grateful that we are given an opportunity to be able to be in spaces spaces just lisped in spaces that um allow us to be able to voice these types of instances that we're very much that we very much see observe and deal with as members of the community so the more that we can have as much information as you're able to share the better um and I'm just really grateful that you've been uh able to dedicate as much time as possible I know we can't expect everyone to to be you know 1,00% every day and especially with with what uh with anything that comes in life and I want to say expressly thank you so much for being able to remain committed and here and and doing as much as you can to be able to do you know what you need to um and above all um ensuring you're taken care of as well uh but other than that I think that I I just want to say thank you so much for your presentation Miss hendrickx I think your math background helps maybe just a little bit a lot yeah thank you for your presentation and all this information that you shared I did have a question the title one Nick neglected and delinquent uh sounds negative I know it does but what is it um so the the state has a definition neglected and delinquent student uh delinquent is like jdc students in jdc um neglected has different definitions but um we we have to send in C like students who have been suspended a lot they could be counted as neglected sometimes um students in the group home so that's the we we have to submit numbers and so a lot of that funding goes to the sunrise house oh I see so that's where most of that goes okay all right well thank you um I know that um you actually you know I know have to work closely with Clementina because it all has to do with with finance and I think um now that U we have Clementina here I think you will better have a better sense of you know what we have what the money can be spent on and and because I know that Clementina has a clear clear idea on pretty much which you probably have to provide to her on what these grants can be spent for yeah yeah I know that specifically grants are you know you have to spend them for specific things yes that and even though somebody thinks well can I can I use that Grant and you'll have to say no because it you don't it doesn't fall under the qualifications of so but um but I think all the information on the numbers and the the dollars that they're presented here thank you you're welcome Miss Stevens and your goals I'm oh sorry your goals and your initiatives are actually you know something that is good for us to know you know where your where uh what you're looking and working toward bye Miss Stevens I was just going to say the same thing I love this chart I'm like man I could use this for work format thinking about like projections and all these things but I it's very um easy to read and understand um I do have a question in regards to like the funding of like all these different grants are you guys seeking new grant opportunities and like what are some of those areas um just because like I see in 2005 25 there's a lot of them that are no longer going to be available so what is the backup plan um and is there ways that we as a board could help with seeking out some of those opportunities or making um making it easier for you um because I know it is it's a it's this is a hard job to do but I think you do a great job um and I'm really grateful for how you broke this down um because it makes sense to me thank you thank you yes I'm always looking for different opportunities um a lot of these things can be rolled into Title One um a lot of this is because there was extra money and so the state kind of with all of the Esser like or the covid regul or legislation I guess there was a lot of money out there and so that's where a lot of these grants kind of came from but a lot of I just kind of roll it back into title one so I was able to save money by moving it into a different Grant and then now I'm going to have to move it back so yeah a lot of that's what wor what's going to happen well I I think it kind of goes back to like systems and expectations and I want to say specifically for the for the two of you the team of you and to our superintendent is really breaking down what are the absolute needs I know there are wants there are always wants and you know that and and and breaking it down to be like okay obviously we want our kids to be achieving but that comes with cutting of certain fun streams that we've had for a long time because we had to have them intervene inter interventionist and all that stuff but now I think we as a board also need to understand that when we start to perform at a level that is more uh I don't know in the eyes of of the state like oh they're doing good they don't need that yes then we need to be mindful or you know think differently about how we're going to approach it we know we still need that but obviously we have to have hard conversations and discuss how do we continue to move forward if we're not going to have that influx of funding so I'm grateful again that that we're able to see this information but I think taking back and essentially looking at and maybe you have already and maybe this is what we're going to hear or or maybe we will um but having that hard conversation with and I know we do but maybe it needs to come down to well this is what we want to be able to support or or look at when it comes to tutoring like you said it's going to look different we're going to be able to do it but not to the degree that we have been okay so then I really really want to impress and express that as a school district we try to do so much and I really really need to try and have the community or the Nation or somebody step up to some degree to help us help to capture what we are trying to fund at the same time do abs and C's so I you you know it just needs to be said and I think that it's important for us in this capacity to have that conversation and say you know a lot of people do ask why does the school do all that because nobody else is and if we didn't we wouldn't have any kind of successes because there are impacts that are just not specific to the classroom there's so many things happen to them on the way in and in the way out and that affects them being academically successful so I'm grateful that we that we continue to to press on and try to like we said maybe look at what what are the what are the next steps um but I think ultimately making sure we're being transparent with everyone that here's what we're dealing with and what we will be dealing with and there's no surprises and and I know that that's something we don't ever want to surprise someone with when it comes to a position or something that we're used to having all the time so I just want to make sure that we're expressing that from this standpoint and if anyone disagrees of course but I just want to make sure that we're we're saying that Mr Diaz sorry or go ahead M hendrickx just figured out the significance of the pig it's a picky Bank oh yes I also just wanted to say with the information that you've provided because you know this is a large part of our oversight and I think it helps us you know in in what we can do and what we can approve and you know just the over the oversight of everything yeah thank you anyone else Mr Das um Miss Cornell where are we on our goal of reaching 122 Million by the end of 2026 I Believe Miss car I will have that in her in her report with the impact all right so we'll get to that but also I want to um give you a shout out uh for a couple of things um not only your math background your teaching background but I think there's something more important which is common sense um your ability to bring common sense and bring it into very simple terms um yes we are looking into then what are the next two years are going to look like and it's going to be under the basis of safety stability and as well as savings um it's great to have great dreams but if we don't have a path to be able to be financially um sound um they will be detrimental we do have a long list of things that we need to take care of um but it's not until we see where are we and we going to go that is going to give us a path in how we're going to be able to achieve those but I want to uh than the time that Miss Cornell uh has taken because she was the first one to ring the alarm and says hey we don't do something uh we're going to going to go bankrupt in about 3 years and by her putting the charts and putting the numbers in a way that yes it it will give us that um slap on the face to say we need to do something differently and by her taking the time in building infrastructures or the structure to give every single uh director a budget and say you put the numbers here and it's going to tell you when to stop um and and it is a going the extra mild and giving us Clarity on what to spend and how for how long and and be her ability and common sense of of playing around and juggling the money to make sure that we maximize the different budgets and I agree one of the um moving forward um now that the systems will be in place in the stability of of what how our money is how far money is going to go to is find ways and and also start looking into who can support us and and looking at what um grants we are eligible and and and get the capacity for somebody that can support us in in writing those grants um and that we are eligible to I know that's something that you already do but also to increase the amount of energy in Grants that we are eligible that will have a direct impact um the success of our teachers and our administrators is thanks to the support of you miss car's office as well as Miss darlin's office so I thank you for what you do and I appreciate you um your ability to continue to build your career and your profession uh within bosd um impacting out the greater uh Community thank you man appreciate [Applause] it open um f penix oh yeah can we take a little like five minute no four minute three minute take a short break I'm when you guys come back I'm going to say you guys you're done you're all done um my understanding is that she emailed it to us because we check your emails please I sent it to you and okay let me forward it to you guys because I am having a hard time opening myself um and board it includes your board and your other email so please double check and refresh your inbox did you send it to the TCC both and our system as it continues to update less and less it's allowing me to send it to your other emails so I'm going to need support from the governing board members to th check your VD emails or find a way to check your VD emails because it's our firewalls now are starting to give us more problems in sending it to outside of the organization email I just forward it to your B USD email I got it in my you did okay yeah you won this one first M car is that yours historical one is that a are you doing the historical one first Clementine which one are you doing first historical business the PowerPoint oh the other one my back hurts been sitting to Long your back hurts yeah cuz I'm not used to sitting down oh I work standing up you're used to standing up I I stand up 90% all the time oh there's so much food Ruben thank God oh got more food wacamole really wow you want guacamole a little bit do you want me to bring it in a cup yeah just do you miss going to district meetings I went I'm actually M go over [Laughter] everything you fill your bottle with tea did you fill your bottle with tea oh cool yeah okay chocolate good I need you up for the last they have for dessert for lunch I want some Reese's cups I want some Reese's Cups yeah thank you we need one more and Mar be cold hopefully not I not cold what's for lunch um but I'm old that's why every to imaginable ring beans Chum guess Chum fake the fake no I don't know what was put on the board so they told us to upload it to a link and I did but that's not what got on there I don't know what you guys have on the agenda do this nope I don't mess around I don't I don't do cartoons or anything like that I don't do fun I'm sorry or funny thank you it was in the email yeah well that I think that was from like two years ago or something yeah you can just throw it away this one yeah really um I don't know what the miscommunication was it's the system in place is that we have a Tracker where people place a link and then the L think um is what is being used to put it on the agenda um somewhere in between a different PowerPoint got into that no it's part it doesn't the following slide is CFO 2025 2026 and 2027 right I'm sorry this one that's the one we going to look at that the correct one the one posted I mean the one shared via email it's correct the one on the agenda I'll talk to to go like that oh well I couldn't even get into it it's having a issue I couldn't get into that one either we're live okay um going go ahead and turn it over to miss car Okie doie good afternoon board president buendia governing board members superintendent Diaz I will be presenting the three-year plan board uh three-year plan here at this [Music] Retreat and he's out we can follow along okay so um the CFO goals are to support each site Department within budget capacity to achieve the three-year strategic plan by ensuring timely ordering prompt payment processing and providing HR Payroll Services with accuracy and timeliness the business office continues to evolve and find ways to streamline and improve processes while ensuring federal and state guidelines and requirements are being followed and I just want to do a shout out to Allison because although I miss my ex-or husband or work husband Jose I really really appreciate the work that Allison does and the detail that she puts into her work I really really appreciate I feel like we're on the same wavelength so that's really really good um I want to present financial information at board meetings that are concise and will also provide administrators with Clarity and better understanding of how to attain goals annual surveys will allow for improvements in any areas needing refinement and provide training based on results of survey to Aid in achieving goals so I have um darn here if you have any questions regarding Human Resources but for um the threeyear plan for human resources for 2025 uh I have contracts up there and that's to make sure that they are submitted in a timely manner ensure that teacher certifications are current um focus on recruitment update application software and uh darling can get a [Music] little what are you doing um get into a little bit about the software applications I know that the software is very cumbersome we're on HR human resources and so um Sadia and darline are looking into other opportunities and seeing if um there can be a a soft a different software that can help them um facilitate the process better um professional development certification so um they're going to be part of the is it aspa and that's for HR specifically and possibly get certified in human resources and also um provide notary services again so basically the same goals carry forward to each year but just refine each of those goals every year um and then the next page do you have any questions for darn at this time or do you want to wait till the end of the uh go ahead we we can or is she um I we're just no this is it for HR um we have the goals is to ensure contracts are available soon after board approval hiring and recruitment recruitment will allow for schools to obtain teachers needed to achieve goals and professional development will allow HR to gain tools needed to help staff and to keep up with the latest legislative updates that's not on this slide or what the next one oh the next one proven the next one resources I guess one of my questions that I have asked earlier when uh transportation in regards to their positions um short of positions for drivers and um and Etc but um is how is that process I mean are we look are we how are we advertising and I think we're I I don't know if I'm mistaken but if for transportation I think we only kept the senior drivers close to retirement and anybody else it's on him to to get the drivers he needs since it's outsourced oh really yeah where he's so we're not we're not advertising within the school district no that's his it's his company so he if he it's my understanding he's the one that does that since they they're not technically our employees but I thought we were looking for I thought the positions that were not not built were positions under the school district am I mistaken yes because I feel the only ones that we do have are the ones that with seniority that my understanding is when you contracted with the the with beline is that we would keep them so they wouldn't lose their their retirement correct okay I think you're talking facilities facilities needed fa I'm sorry yeah yeah facilities positions he's looking for I think he said I was mistaken Sor no it's okay facility and what's the question how are we um advertising and getting people to apply for these positions where on the website post office miss m darling can we get her that mic so that people can hear you want to come up here and it's fine we can just bring this one it's okay and then you can um Pima Community College has also um allowed us to post our positions there on campus um and there is I think one in Mesa that we a community college that we had reached out to and so STI has reached out to some of the the different colleges that have contacted us and we've asked them you know hey would you be willing to post you know some of our positions and they have agreed to so um you know in in that you know we posted I know we talked about um what is being offered outside the district as far as wages uh we've lost one person like in transportation because the nation's wages were more than what ours was and so that's the problem is that they'll stay here for a few years get experience and then move on to um like the nation I believe some of the um not just the nation but like uh um Kiki Association the TOA they offer more I I know we had uh one individual that was with our maintenance and he got hired with toua and so I mean it's it's always that you know they're going from um our our wages is not what other wages are and and I know one of the things that I've always have questions on is do I have to uh leave my retirement the same because for Arizona State Retirement their uh percentag is is uh straight across the board it's 12.4 one a little bit over 12% that the percentages that we keep from the employees check and and with the nation you're uh I think theirs is like 4% up to 7% that you can have taken out of your checks so a lot of them will ask you know well can I adjust that and so I think with that it's more in their paycheck but less in their retirement especially for our younger ones our younger employees okay so it's more um wage competitive okay well and I I think um darl and hidden on the head where the younger um ones their focus is on right now how much am I getting in my pocket right now and not really focused on retirement and then you blink and you're old you know don't blink well no I I agree I agree but I think that that's not even sometimes an option for some people because with the way that the the economy is now everything so much more expensive that and and this was brought up um or at least I wanted to bring up which is kind of case in point for how we're what we're seeking or trying to find solutions for um I think we really need to highlight I agree with you on the benefits um the retirement is a benefit it might hurt right now but in the future it's going to benefit you the the board approved the two weeks off in December who you know that's a huge you know the time off plus you get vacation plus you get sickly plus you know so there's a lot it's very rich the benefits here are very rich the district still pays 100% of the health insurance um not all school districts do that so I I don't know I mean you get the days off that coincide with the students if you have kids there's a lot of benefits and I think sometimes um that's not highlighted it's not just about the salary but all everything else that comes along with it now I was going to bring up that there was an individual who recently requested to be moved one step below because of the instance that they couldn't afford yes so you know that caus the question what is or what isn't what is it is it a benefit or is actually not um and I are making really hard decisions on how to do that and get kind of basing it on where they're going to work and what they're going to do yes but one of the questions specifically to to the conversation that was kind of dived into a little bit but I do have questions um specifically to let's say an outsourced Department SFA SFA m it's a b or beine um whatever their hiring practices may be they still have to abide by and follow all of our policies requirements though right no no so depending on they don't get asrs they don't get the benefits that our employees get no no no not not those policies uh regard regarding like required documentation required appropriate uh information that's necessary for them to hold the position to drive to we don't check any of that they they're required to ensure that they're following the guidelines okay but but it's not on the district to ensure that they are following the guidelines as long as we have that agreement that they're out we're Outsourcing this department and this is what it is so if they get audited the audit any kind of findings is going to be on them will it impact us it could but it's not on the district that's good to know yes the other thing I want to make sure to to stress is yes when we entered into that agreement we wanted to be able to help and protect those that had seniority yes and were able that had a significant amount of a pot because they had been here so long um to me if there's going to be ever any question again I would have to really seriously considered and proposed to the board that we not move in that direction anymore because it's seems to be what is this dividing line between B USD and bline sorry no you're all beline you're all transportation we Outsource Transportation you might still get a check from the from the district because we do keep your retirement but I mean I'm just I'm just voicing it because I think it needs to be but ultimately that knowing that now what what what you just answered I think is just important to kind of understand especially on arant but other than that um I'm glad to hear that you're looking at a new system for some sort of tracking of all of the applications and all of those things because and this is one of the things we talked about earlier with trying to engage the community members through the sunrise house on how to utilize technology because that's one of the major factors that I see or hear is well they didn't get back to me they're not going to it's going to be in your email you know what I mean or or there's a process it is cumbersome I mean cuz when even when I had to reapply again it's just like oh my gosh this is such a pain in the butt yeah um it is cumbersome and if you're not really familiar with technology then I mean they can just say forget it I don't even want to go through this process so that's why they're going to not only for their benefit but also to make it easier for the applicant to the software and maybe that's going to help us to to fill some of those positions because it been Hassle and I think that's why I really wanted to to voice and have the conversation but I'm glad that you mentioned that you're looking at something new and so they did find one but of course me being me I'm just like okay can you make sure that you check with other school districts that are similar to our demographic and to our size and make sure that it's really the best choice that we make so they're going to go ahead and reach out maybe to the tribes up north the public just to see what software they're using um and then see if if we can compare to what the one that they found actually so questions for HR you okay yes sir go ahead it is such a complex um topic and they requires multiple Solutions everything is a domino effect for instance um these are very low paid uh compared to other jobs um and they the more I feel that we also invest in building an infrastructure in which they can have opportunities for housing here it will also increase our our recruitment um I do believe that extending um now a part of the advertisement that now that we can they can bring a fifth wheel and connected that might also bring a possibility to say hey if how housing is an issue if you have a fi wheel if you can afford a fith wheel or if we have more housing um that is Affordable that it will be able to bring them into the community um it it is in addition to everything else that we're doing to advertise um we also have the Cure codes um and and as we go into the districts that's part of the conversation these are the vacancies that we have if you know anyone please have them come and reach out to us um I this is one of the areas that I I think um I I I I will continue to seek advice from other districts and other rural districts to see what else they're doing to be able to recruit and keep and maintain um positions for classified positions um it's it but I feel that is going to require multiple out ofthe box solutions for this that I I continue to uh I will continue not only collaborate with my departments but also with other districts to find out how they're doing it you've you've probably had this convers ation but it's good to bring up because I know I saw Miss darn at at at the um at a meeting at tocc regarding like um like work educ work education programs and how do we maximize those individuals who are seeking some sort of internship or some sort of need that they have to F and how are we trying to be trying to Capital capitalize bad word how are we trying to give them an opportunity to be able to do that and and Max maximize their skills here and what do we need to do to work on some sort of agreement or something to be able to do so I know it probably goes all the way back down to trust or insurance respon insurance requirements and all of those things fingerprints all of all of that stuff that I need we need to make sure it's in place but ultimately those types of solutions and those types of efforts I think we could I mean I'm sure because I've in the experience that I've been able to observe is the need but at the same time you are still almost handholding those individuals because they are very green and but do not know how to write a resume which again is another portion that we require as as as any kind of employer and so we do have to kind of give them a template and say this is the template of a resume if you're not familiar here's what you can follow I just need to know dot dot dot and some people don't go that far but that's why I'm hopeful we can start to think different ways or means to even put that inside the classroom somehow I don't know I mean you know these are things that people continuously bring up to us about literacy financial literacy or or even just how to get a job types of of issue or Solutions so there are a lot of different things that I think we can look at to maybe be into some sort of internship program but I I leave that to to y'all to figure out if that's something we can do to just maybe even capture the students that are that last year I saw a lot say they wanted to go into the workforce why didn't we onboard all of them and bring them all into some role or position with the district whatever it may be we have things at least to the degree that they can enter into um with a diploma um but again I don't know if we can also look at uh positions that maybe don't require driver's license because not everybody does have a driver's license they don't have transportation they don't have a vehicle so maybe we can work with companies to I mean our insurance or whoever to say these are positions that don't technically require we prefer a driver's license but maybe we can work towards it or something um just trying to to provide some insight into how do we boost boost up the the community and at the same time F positions that we've had open for a very long time um the other thing uh to mention was uh health insurance and our options if if possible on any other opportunities that we might be able to seek I know it's it's not the best thing we probably want to do at all but again like you said there are a lot of benefits but I think that when we list them out um and the conversation we had when we approved this past um years's health insurance I've sat here for the last couple of years and not been impressed like not been like I mean I get we have a lot of use of of the health insurance just why our premiums go up but you know if I'm never ever in the hospital and so and so was always in the hospital and I have to pay for for them being in the hospital all the time I would feel a little bit like okay why does that why does that have to hurt me rather than benefit me when I'm it's almost like your car insurance right because they you they tell you hey you know we can give you the lowest rate and then the following year there's an increase and it's like but I didn't I didn't get any tickets I didn't so belonging to a pool is a little bit different where um they pull all the districts together that are in the right health insurance and unfortunately I don't know what our track record is here but if there's a school district that has a lot of claims it's going to affect everybody in the pool um equally to based on our um number of students so oh yeah and Healthcare is not going down so something's wrong if it's going down it's not going down so I would say to expect an increase every year um because that's the real reality of Life the cost of everything is going up not down with inflation so um I think I don't know if all employees take advantage of the insurance but I mean one of the that benefits are to work at a school district that offers it is to have it I mean so many times people something tragic happens and they don't have insurance and then they're really out of pocket a lot of money so um I don't know how to get around that I I think that we're getting the best benefit that we can um belonging to a pool because I don't believe that going outside of that we're going to get a B deal okay I think i' still and I think the board was interested in still seeing some options rather than just go with what we've gotten so far so hopefully that's something we can bring forward in the next for the next school year at least I think at times we've even gone they've even actually did an RFP in the past on behalf of the district okay um but yeah I think that's something that they can continue to do and then and then if we can maybe hear more later on those different types of opportunities like positions that don't require driver I mean I don't know what that what that means but I know that there's some flexibility if necessary I mean to the degree that we can my experience with with jhr and and and how you know you you overall present the positions and the requirements and all of those things there might be some flexibility but again I leave that to y'all but I don't know why it is is it on there that they have the required to have a driver's license to get to work is that why it's on there so I I know for like the bus Aid we did make that a requirement even though they're not actually driving the bus they're sitting on the bus but when you look at the reasoning for it it was you know if something happens to the driver and that bus Aid has to step in jump in and do something is it a liability for the district that that person did not have a driver's license and didn't you know yeah they don't know how to drive a bus but at least we have a little bit protection say okay they're not supposed to be doing that you know what's going on and and knowing that in in in order to make sure that the district is not liable for something we asked that you know be included that the bus Aid should have a driver's license just to safeguard that in case something did happen um the for the maintenance because they drive the district vehicles from uh school to school as well as the grounds Keepers they drive those uh the district vehicles from school to school um that was a reason they're they have um that on their um uh on the job description um I know um our custodians don't have it but we do have several like the leads that are driving some of the uh District Vehicles so the requirement um if they ask for a vehicle with uh Transportation they have to do the background check and provide a driver's license even with the district every year if we're using a district vehicle we're supposed to do a 36 month um driving record and then provide our driver's license to Transportation so they know that we're we have a valid license to operate the district's uh Vehicles so I mean if you're using it to go to you know we go to um Career Fairs and we go to different places and so making sure that we're you know we have that ability to do that so and that's an an insurance mandatory thing it's a liability happens and yeah because you have to get that driving record but if they're not driving I agree I mean if they if they're file Clerk or if they're answering phones they're not I mean obviously a person who's managing that role or that position would know this is all they're going to do this all that they will do how they get to work it's not my business but I know that they're here and they're do they're doing they're doing what they need to um but I understand those roles that are liabilities and we need to have them but I'm hopeful that we can try to look at things that maybe can help okay I have a comment sorry qu Miss um in all the the discussion about the insurance and and and the the rates going up and stuff I know that um Wellness programs um we could benefit a lot from that um instead of waiting until we're really sick and and having to and we do have one too yeah is that s that does s that does that um I think um maybe even more so I know she does um reach out every once in a while in the emails and I can't remember if it's monthly or what but I think that that maybe should be more often so that way you know we can really think about and I know as we get older we really think about you know taking care of ourselves but uh the younger generation you know that that's going to be coming and it's going to be affecting the rates that are we currently have yes and our insurance does offer a program I don't know if you've heard of the verta program where um It's Kind it's almost like a keto um to help control diabetes um yes so that there's several employees that took advantage of that and are being successful so that's really awesome mhm yeah so and then also um with the driving you know way before um that was actually part of um the the high school you know that you get your driver's license and it's part of all of about becoming an adult about driving and um voting those were the two main things that were really stressed years back and so you know I think that um although I understand that that point of view of you know really wanting to get people in positions but we are a small town and um you know a lot of people drive without their license but when you go outside the boundaries it's going to affect um your parents the insurance is going to go up you know all of that kind of stuff um so that consideration but I do understand that part um about getting you know people in the positions that may not need or require a license but it is a liability so just want to say that thank you and I would say maybe even a thought of like the position is is contingent on you at least moving forward with getting those things you know what I mean as opposed to just saying well you don't need it you don't have to get it no no no that's not what I'm saying I'm saying put a foot in the door give them some confidence give them some support some let them self prosper and be like hey don't forget in the next six months you need to start working on or submit your your driver's license you have the position we're happy to have you but I'm going to have to make a decision coming Bas just with the understanding that they can't drive a school or you know vehicle or anything like that yeah the more that we can lift up the community members it's the better for my yeah and and one of the things I do want to mention is that um some people think it's really hard to get your license um and in fact it isn't that hard um I have a daughter who um well two of them both of them they just recently got their licenses but one of them she was very scared to to even attempt um the written part and yeah she she didn't make that first attempt but the second one she did and then she was like on the road it was just this whole emotional thing like you guys set me up for to for to uh to fail and stuff but she done it and so it's really easy it's just taking the initiative to study and then just going out and do it and if you don't make it the first time it's okay you you actually kind of understand what's coming and then you get better at it so so um for those of you that don't have your licenses yet get your licenses and just try and keep trying don't give up it's I I think it's a generational thing where a lot of these kids are like no I'll take the bus or nah she can take me or it's strange to see um I think my my goddaughter who's younger than my her older brother was so excited to get her permit and it's like I don't understand what's going on right now you know because they're they're just don't have that ambition to get their driver's license they don't yeah so I hear you Mr Miss Stevens goia oh syia no okay so I know this kind of Falls in line with this um we talked a lot about like how can we provide training for some of these students I'm not sure if we ever hired a new career person at BHS not yet so that is some and are there Services being offered that would have been beneficial to those students who were there so Kathy talked about voting about driver's license about resume writing about like thinking about careers or thinking about those things those things need to happen in order to help those students who are seeking um either employment or or even going to college but those things are really important and I think we have the opportunity to do that and if it's not being done now I think it like something should be be done even though we don't have somebody in that position that then maybe somebody should be coming in and offering those types of services to students so that they can have those skills underneath their belt to get or in their twool box to get them ready for going out into the world because those are things that I seen when I was there when I was working with USD students last year was that the majority of all those students I want to say at least over 50% of them said they didn't want to go to college they wanted to work they all wanted to get a job and so like well we have these people who all want to go to work but where are they did they join the workforce was anybody helping them get prepared for that you know those things I think are really important um to start thinking about miss you have something yeah oh Mr Diaz um so far this is what I noted uh that you want me to come back um and Report how we going to seek ways to have internships how to we going to uh boost our recruitment plan and also how we going to be more aggressive in collaborating with some organizations so that we can uh provide uh opportunities for upcoming um future prospective employees yes sorry you can continue your your presentation do you want me to go with the other departments cuz you changed the I did I'm so sorry it's okay I mean I can go to the other one if no no let me go back Human Resources uh are we here yeah hey hey pay now thank you okay so basically just like in all our departments we want to refine um the process we want to make sure that um there's a focus on correcting common errors increase proficiency have um the staff attend professional development and this goes across the three years to refine um The Experience and if you go to page down um the payroll goals are to attend meetings workshops and conferences to stay current with the latest legislative changes and to continuously improve the payroll process provide excellent customer service and cross train within Finance so that third goal is eventually you know once he gets to be an expert on that um purchasing basically the same thing provide training to other staff um I we have a a very new team uh in finance we have probably three that are have been there for longer bit so we want to make sure that they are able to work up to training um in credit card and bank or conciliations increase proficiency and professional development and we're really proud of our um Gan accounts and purchasing rather who's a product of the school district and she's a really sharp gal so again the same goals within the three years um assist the goals would be assist and provide training to sites and departments as needed attend meetings workshops and conferences to stay current with the latest legislative changes and to continuously improve the purchasing process cross train within finance and provide excellent customer service and then we have accounts payable um we want to make sure that timely payments are made stay uh attend professional development stay current on fixed assets close out purchase orders on a regular basis same goals throughout the years and the goals would be to assist and provide training to sites and departments as needed provide sites and departments with deadlines and adhere to the deadlines provide excellent customer service attend meetings workshops and conferences to stay current with the latest uh legislative changes and to continuously improve the accounts payable process so I think that's it for that does anybody have questions on any of those no all you position yes yes yes sweet have a really good team so the historical and projected this one yes okay the projected one so I know um Mr buendia you had requested that we go back and forward so I started with fiscal year 21 I don't know if it's really hard to read but we did the actual um revenues and expenditures for both M and and impact dat and you can see what the numbers are there um let me pull up my Excel so you can see um in fiscal year 21 there was a budget balance if you go all the way to the bottom an M of 158,000 and uh 15 million in Impact Aid and then in fiscal year 22 there was a $389,500 million in Impact Aid and then in fiscal year 23 there was a budget balance of 1.6 million in m and 8.7 million in Impact a so you see where it starts to drop and then I know that I I didn't know about the goals that were put in place for impact a but it looks like it's going to work because if you look at fiscal year 24 and we're pretty close to closing those out we're going to end up with a 4 million budget balance on M and that's primarily because a lot of the expenditures uh we try to maximize all the grant funding and exra funding that's going away so um that's really a healthy budget balance carry forward for ML and then 11 million in Impact Aid and you can see progressively if we stay conservative that we can continue to have a budget balance and I just want to remind the board that um in November when it comes time to vote there's still something that can affect the ml budget balance and that's a aggregate expenditure limit with the state and that's it was over a million dollars that could affect the district if they don't move on it and if they don't change the legislation so even if that does happen um there we can either use the impact Aid or the m to decrease the budget somehow but it looks really healthy right now again if we stay conservative and you can see out to fiscal year 30 um that there's still a healthy balance the 13.5 million start dipping a little a little bit into the reserves but 6.7 and and it I'm really being very cautious right now because I really don't know what the true picture is going to be this year we still have eser funds that we're still utilizing so the true picture going forward is going to be fiscal year 26 where there is no more covid funds to help out with the school districts and we'll get a better picture of what the expenditures look like moving forward so I don't know if you have any questions Miss B anything I don't have any questions I just um want to say that it's good to see that you know you have it spread out all the way to 2028 on um the funding that we you know possibly have actually to 2030 oh I only see 2028 oh okay because I had to my screen why that view okay yeah so so thank you for that report and I'm really glad that you're back with this Clementina I mean I'm like totally totally and I know I know um there's transparency now whereas before we didn't we we didn't know that there wasn't so I want to thank you for for everything that you're doing and and everything everything that you fixed everything that when you came in you know um the people might not know what you had to deal with um and us as a school district um kind of didn't know some of the things that were that you know were happening and and we should have been aware and um we weren't it wasn't brought up um with previous C CFO so um I really want to thank you for everything that you've done to help you know clean up with the audit and and moving forward so thank you for for that thank you for the opportunity thank you um I just wanted no questions of course I think that you definitely have been able to respond and provide anything that I've that I've made requests for I know the board has definitely been been in receipt of a lot of different information like Miss Vance mentioned um but I did want to try and set a little bit of a goal um and I know again that this is kind of plays more will play into the superintendent plans um I'd really really like to see if we can possibly um work on how we're compensating those um classified roles um as opposed to already on it okay I know thank you already on it I just um I wasn't sharing uh some preliminary information that we're going to bring to the board so um if you look at the spreadsheet you can see on line 13 where there staff increases okay and we'll be able to um play with the percentages depending on where we're at with the real numbers um but yes we're projecting um increases based on information that was approved prior where you all have the details and I'm just going by the information that was provided to me so um you can see up there what the it's it's on the spreadsheet so that where it says expected um staff increases yeah under FY 26 they're all worked in into it yes mhm okay now I yeah just going to be a matter of who what employees are going to be the focus so I know that this year and for January 2025 we're still going to be under the $15 an hour at the state so that's going to be good for bosd because bosd minimum is already above that yeah so going forward in 2026 um that's going to be a good time and we don't we don't want to wait a whole year but when the work agreements for classified staff go out we want to make sure that we don't have to do a midyear adjustment and make sure that we allocate enough to cover or whatever the minimum wage is going to be the increases are so okay we're on it well I'm glad yeah thank you that's that's primarily all I had I think that definitely again so yeah I don't know if you noticed that line that's that's putting the salaries in there so if you look at the estimated expenses we're being super conservative that line 11 is an increase year after year and it could or could not include salaries so on top of that we're including salaries you know what I mean because if I take a percent of the prior year and say I'm going to increase the expenditures by 2% and we're giving a 2% increase that's being super conservative yeah so it's it's included in there okay all right surprise not to me everybody else I mean to me yes but everybody else as well miss Hendrick um I know that the the majority of this these amounts especially with impact a is dependent on enrollment yes so I'm hoping that we're doing a white white recruitment effort uh because like of course you know um the these obviously are dependent on the numbers that we we we report especially and then also it is dependent on attendance mhm so you're right impact date is enrollment and the M funding on is on the average daily membership yeah so I'm glad that we're we're working toward and all schools are working toward increasing that um in order I I mean you know and and it's not because we want to be you know we want money for you know the US here but it's only because we want money in order to provide the type of services I think all our students and education and and learning and everything you know that falls under what we have what we can afford keyw yes keyw so um but thank you for providing you're welcome the uh the Outlook of now and of previous and then moving forward I think that that makes it up but again you know I guess as a school distri we all should work toward trying to um increase that in in one way or another but um thank you and I'm glad you're back thank you thank you it's good to be back Miss Stevens sorry I'm really struggling here um but I am listening I um I am really grateful that you're here um there's so many things that we struggle with I guess you could say prior to you coming back evolve and change yes but I am extremely excited that you're here and you're back um and I just appreciate your efforts thank you thank you seor Diaz Señor wendia um Miss car thank you um for your presentation uh we are very grateful that you're back um a couple of uh pieces of information that I want to recap um and let me see that's the wrong one I need to close all the ones that I don't need um is the close that one close that one um it's our initial objective you have invested and thank you for for investing um a total of 12 hours to get to know the organization um what our goals are and most importantly the systems in place which is a thing for this year now you know where we're heading in with instruction now you know how every Department almost we have two more um they aligning to our goals um as part of building the structure structures um that is married to what reports or evidence are we're looking at to see the structures are working or not so that's where you fall um in and play an important play uh important part in in this system it is accountability the shared accountability um as you can see it's we right now we have clear goals uh we we have clear steps that we want to get to but the next step is show us the data the show us that we H in the right direction and what are you going to do when it doesn't show that way we have been conservative and and and you can um be or we can reassure you that the next steps that we going to be moving forward in the next couple of years um it is number one um because of where we are in as we getting our our our reserves stabilized is going to give us flexibility in in in with our budget to determine how far to stretch it or not but everything that we've been doing for the last year and a half is now foreseeing how are we going to be sustainable and be on top of the game so I think the steps that we took and how conservative we were we were in the last couple of years is going to put us on the on on that Vanguard um but everything that we're going to move forward now some of the priorities that we're going to start including is number one we have a list of items um that are going to help us to to um make our our district more safe um there's a list of items under safety that we need to uh begin working as a budget allows it um in the long run it is going to allow us to to reduce a list the next one all of the decisions that we make and that we approve that they're sustainable not only next school year but in the next three four five years and the last one is continue to find ways in how to we save money um being conservative including how do we become or even invest in h uh in in in grant writing um and attack as many grounds as we can that will help help us offset um and free some of our M of some of our impact day funding and uh continue to focus on retaining and and recruiting um I look forward to continue to bring updates um and continue please invite you uh to any opportunity to get to know the instructional uh system that we have in place as well as the operational uh structures that we have in place by being active participants um on behalf of my staff I want to thank you for your investment in time in getting to know and understanding the behind the scenes I hope that by now you start seeing commonality among everyone in the direction that we're heading so we can continue to speak the language what I am expecting and I need from my govern board is the same level of understanding sustainability um and continue to give us the opportunity to show you the systems in place and the data that show us that we meeting our goals and continue to demand and expect from us and direct us and what additional information we need to provide you to to build capacity or we can uh show that we heading or or reaching getting heading closer to our get um meeting our goals um or also not to stick to a goal or a system that is not working to quickly uh have uh bring a new system in place um if a system is not working uh president Mia um I thank you for your leadership and and our Gover board for your support um questions comments um we are to Mercy okay is there anything from the board Reflections um thank you uh superintendent di I really um I have to say that you know all the directors that we have here at B USD are doing an amazing job under your direction so I want to thank you for that um for coming in and having those the mindset of the the three-year plan you know it it's it I know in the beginning it was we were all over the place and then when we started um clearing the land and um and now in the second year you can see it all coming together and I really really appreciate that that there is a plan in place and it's not all over the place like it was so I know that you're doing an amazing job with the directors with your staff and for you for the directors you know we have the best directors you guys are all doing an amazing job and I look forward to um the upcoming year you know being accountable the systems in place all of that is I I just can't wait to see your three so thank you no just just to to share as well I think that you know as as a board um the the I don't I guess we could call it Comfort or assurance that I feel like we've been able to have in these past year and a half or so has been really I think that people forget or or or tend to not realize that you know we as board members you know we we I don't mean to bring up money but we don't get paid we don't get paid to do anything like this um it's all voluntary we all try to do and express and do do with as much as we can on our time um we may get reimbursed here and there but it's at a at a rate whatever they decide you know and so it is it is important that everyone understand that this role really is you know something that we have to really want to do and feel like is important to do and and commit to um so I'm hopeful that the directors can look at this board and feel as as as much as you know I feel like I try to do with the board members to to be present and to be visible and to be understanding and knowledgeable like you said or or at least to some degree feel comfortable in that you know you know we're not just sitting here with run-of-the-mill questions so I thank you for for for letting us have that same mindset or that growth mindset or that understanding on how to pose certain things because it is important for us to ask but I'm really grateful that we get a lot of guidance as well and at the same time it's not to be treated as though we don't know but so that we're we're better at what we do as a board and to the public I know that that it is important that we we also are committing to how and what we are asking or what we are looking at because of very Public Notices that that make it look like we don't know what we're doing or we're just willy-nilly with how we move and move forward and that's not the case you know in any effort this board has been has tried to be as supportive and knowledgeable and and support what is proposed um by the leadership and again we are not the operations you know what I mean we're not those the persons carrying out we trust and and support that individuals are are are really understanding what it is they're supposed to do once we give the okay for it to move forward um like to like to miss Vance's point we have I think the utmost confidence right now in the team that you have and in that you as our our only employee um are leading us and guiding us in a very very good way so um I want to continue to to express my commitment in essence of trying to push and work with you on getting the community to be at the same par and level because I think that that's where we we can do all of the amazing great things at the school but once they step off our grounds we don't have that control anymore meaning we don't have that impact on them because they go home to something that's not what they're getting at B USD and I think that that's a good thing and it's also a bad thing that we need to make sure the community is much more aware of that education needs to be prioritized and not just spoken about during I don't know election season it needs to be shown and given and actually you need to be present too um so that's that's primarily what I'm grateful for as far as being able to be a part of the board and hear and and engage with you all and thank the directors so much for every month that they put work and effort into their reports and that we were given this opportunity to be able to ask questions and they were very quick to respond which is also very refreshing and good so that was that's it for me Miss syrix I just want to say thank you for your leadership um I think you're doing um a terrific job we have great Communications with you and I know that you provide that the same thing for your staff um you know whatever questions we have you then relate or you you look for Solutions or you find the answers and of course immediately you know respond to us and I thank you for that um because we don't have to wait for days and days for answers but um some well most of the time I I I pretty much get my answers immediately and thank you for that um and and again to your to your team to your leadership team I I know that being part of a leadership team is a lot of responsibility and a lot of work um just because you know I I'm in that same position and I know that um that dependent on whatever your Administration decide for the school district as a whole and then again co uh provide that information to us we really appreciate that and as we move forward we in turn will support you know in in in whatever it is that um is best for the school district you know we have to do our work too in res in in our research you know in our you know making sure that we we are reading every you know all the information that you provide for us each month um I remember um the late Cliff Pablo when he was a board member I think I visited his home one time and and he had like binders and binders of what you know on his bookshelf you know because he was he was adant in in doing so you know making sure he would he had every information he needed in order to make his decisions and I think in turn we do the same and I think this board you know I am glad so glad that you know we have new and young bases here and I look forward to more um upcoming um and um I think I have one more year left and I I'll I'll then decide you know retirement or not but as as long you know as long as I can't you know I always say as long as my mind's working I'm good you know but um once I start slowing down then you know I I'll know because you know I I I'll know that it's best for the school district you know and and I really appreciate your young and thoughtful ideas and and and um Communications and reminders you know I know you're always reminding Ella and I you know and um I thank you for that and I thank you for being part of this board okay Miss Stevens I want to say thank you to your leadership team I think you all are doing a phenomenal job and it may be years of service to being a first year or walking into this new position but having a a leader who believes in your capability and pushing you cuz I've seen him and I know how he is you know but he he definitely pushes to get the be the better like best out of you um bring out your best qualities um highlight what your skills are um so I appreciate that um in the instance when I did was around I can see how you all work as a team together and how everybody has their own talents that they bring to the Forefront and um how they come together to make sure that jobs a job is being done and it's being done for our children and for our community so I truly appreciate everybody who's here because you're here because of the children of our community and that's what we all are here for is to change um and provide education to the and our children and to provide opportunities for them to learn and grow and to provide love for them um so those are great things that I really appreciate about being on this board um it it has definitely changed my perspective during the time I have been a part of the board I gained so much knowledge just sitting here and I don't walk into a room pretending like I know things because I don't I don't know everything and I'm always willing to learn um and I'm grateful for Reuben um for providing opportunities not only for his staff but us as a board members to attend conferences to attend trainings um and also just to give us opportunities to learn and making it um when we are doing these Retreats thinking um thinking critically about how we're impacting our students and how can we improve that what can we do to provide a a system that's going to be beneficial for everybody across the board so thank you Reuben thank you thank you all Mr Diaz thank you for your thank you all for your your kind words um I I want to especially thank all L the parents that made the choice to join bab G High School District and ENT trusting us um each one of the children and the most precious uh possession in their lives uh I thank you for choosing bab Comm fire School District um I also want to thank um not only my directors but also every member of our team across the board that they're giving me the opportunity to be their voice um and be aliases on between the board the community and I am very blessed very grateful um of every single member of of our team um that in the patience um I want to thank you all um for entrusting me I I've never been a superintendent and I want to be the best superintendent ever that you've ever had and that comes with a prize and understanding that um that requires courageous conversation and challenging each other um and I also thank uh the the community for giving me this great great opportunity to serve um as a superintendent and being a voice um we have a lot of work to do um there's a lot of read in many places that we need to work on and I think if we continue to understand that our priority is meeting our goals make sure that the next generation is going to be supported and and and get what they need including our resources for our team and the part of what makes us strong is our differences in different points of view that at the end uh by challenging and supporting each other is going to pay off in the long run um we have a lot of work to do um and we don't have time for distractions um um and I will continue to need my body of the govering war to continue to set the tone on that direction and hold us accountable thank you for your trust thank you for your commitment thank you for your learning thank you thank you okay um at this point we're only on adjournment is there a motion toour Move Motion by Miss Sylvia Hendricks second second by Miss anamarie Stevens oh to look say Kath okay it is 2:39 PM we are adjourned and just for the record we're going to be cancelling our second our special second special board meeting until everybody can be here so we won't be having a special board meeting for The public's information this afternoon forgot to thank the guy walking out with the food a okay have a good day thank you bye guys thank you

as we look ahead into the calendar We wish all of our athletes best of luck in their future competitions [Applause] the BL also like to thank the bluon Pizza King for their delicious pizza in the hospitality room tiger fans please visit our local pizza king and thank them for all that they do for our school and community [Music] yeah e [Music] for [Music] for [Music] lon's Abram Garrett's kick is grabbed by Woodland number six Drew Fleek the ball is placed on the 30 yd line that will be first down and 10 for the Warriors [Music] carrying the ball for the Warriors number six Drew fleek he is brought down by Bluffin number 18 Alexander meckling [Music] [Applause] [Music] ball carried by Woodland number 27 Ashton jackaway brings up a first down for the Warriors ball is placed on the 41 yd line tackle made by Bluffin number 57 Mason [Music] [Applause] box W fumbles the ball and it is recovered by the Tigers [Music] BL and tiger first down now on the 39 yd line blon's best keeps the ball a gain of about one yard that brings up second down and nine ball placed at the 38 yd line [Music] best hand the ball off to Cooper Craig he takes the ball up to the 35 yd line tackle made by wood number 85 Oliver Adams brings up third down and six for the [Applause] Tigers PR the snap encroachment on the defense that's a 5yd penalty it remains third down the ball is placed on the 30 yd line third down and one for the Tigers [Music] ball is handed off to Craig for the tigers with a loss on the play that brings up fourth down for the Tigers and about three yards to go [Music] [Applause] Eli bres complete for a bluff touchdown [Applause] the BL point after is no good the score now is bluon Tigers 18 Woodland Warriors [Music] e for [Music] [Applause] for the ti is recovered [Music] by l tigers number 25 Marshall Gerber collects the ball on the kickoff BL and tiger first down and 10 ball placed on the 35 yd line [Applause] bluon Axton bestest keeps the ball picks up a gain of about four yards on the play second down and six yds to go for the Tigers ball is placed on the 31 yd line [Music] [Applause] BL jaon best keeps the ball again and with that he picks up another Bluff in Tigers first first down for the Tigers ball is placed on the 18 yd line [Applause] first down Ling J with the reception and SC the tiger first touchdown [Applause] Bluffin point after is not complete but that brings up the score Tigers 24 the Warriors seven [Music] [Applause] go you got this you [Music] [Applause] [Music] oh BL J Garrett's kick is CAU by with number 10 Shaden Snider there is a penalty flag on the play start [Applause] personal foul Blindside block R turn team first down wood after the Woodland penalty it brings up first down and 10 placed at the 23 yd line Woodland quarterback number 11 Ty lowen keeps the ball he gains about three yards on the play tackle made by BL number 55 Taven PR that brings up second down and seven for the Warriors ball placed on the 26 yd line [Music] [Applause] Warriors lowden's pass is incomplete that will bring up third down and seven for the Warriors this way this way [Applause] oh ball is carried by Woodman number 10 Shaden Snider he is brought down by bluon number 14 Aaron Jessup that brings up fourth down and one for the Warriors ball on the 32 yd line [Music] [Applause] [Music] Woodland carry by number four Jake L earns a first down for the Warriors tackle made by the Tigers number 30 Gabe ball ball is placed on the 38 yd line for a first down for [Music] Woodland with carry by Drew Fleek he is tackled by bluon number 34 Griffin Morgan the loss of about three or four yards on the play brings up second down and 13 for the Warriors official timeout injury all [Music] Woodland ball Carri by number six Drew Fleek there is a penalty flag on the play [Music] holding offense it's a 10yd penalty he's second down please put 315 on the game clock 315 on the game clock after the penalty that brings up second down and 23 for the [Music] [Applause] Warriors lowden's pass to number two Carter Fleek is complete for a first down for the Warriors he is brought down by the Tigers number 25 Marshall Gerber after the large gain on the play that brings up first and 10 for Woodland ball is spotted on the 41 yd line Woodland's Ty lden is down on the 43 yd line that brings up second down and 12 for the Warriors [Music] [Applause] blin tavin freeze with the [Music] sack that brings up a third down and 20 for the Warriors ball is spotted on the 49 yd line W Shaden Snider with the carry little to no gain on the play that brings up fourth down and long for the Warriors [Music] the pass by lden is incomplete that is a turnover on Downs that will bring up a first and 10 for the tigers at the 50 yd line [Applause] best turn the ball off to people Craig with a large gain on the play with his run that brings up another Bluff in Tigers first down into the third quarter [Music] h [Music] [Applause] [Music] fans have a nice round of applause for our bluon high school cheerleaders for keeping us positive throughout each and our football game [Music] best keeps the ball for the Tigers and gains about four yards on the play that will bring up second down and about seven yds to go spe [Music] Axton best keeps the ball again for the Tigers and gains about one yard on the [Music] play tackle made by Woodland number 32 James golden [Music] another carry by axon best for the Tigers takes the ball up to about the 30 yd line that will bring up fourth down and four for the Tigers the Warriors tackle made by number nine Eli Punk [Applause] ation hands the ball off to Craig for a large gain on the play and that will bring up another bless Tigers first down woodon Warrior tackle made by number 10 Shaden Snider on the play ball is placed on about the 14 yd line no gain on the play for the Tigers brings up second down and 10 [Applause] T down [Applause] super on the car for blon p touchdown brings the score BL and 30 W seven [Music] [Applause] the point after by Abram Garrett is no good the score remain remains Blu in 30 Woodland seven me [Music] ch [Music] [Applause] [Music] [Applause] kick is returned by woodam number 10 Shaden [Music] Snider tackle made by Bluff number 21 Bryce Patrick the ball is spot on about the 26 yd [Music] line the Warriors number six Drew Fleek with the carry a gain of about two yards on the play will bring up second down and eight for the Warriors [Music] [Applause] a fumble on the play and the Tigers recover the ball BL and will begin with the ball on the 30 yd line the fumble was recovered by block and number eight dean grizer [Music] ball carried by Blu number 11 AJ strer he is tackled by Woodland number two Carter Fleek a gain of about eight yds on the play brings up second down and two ball placed on the 22 yd line [Music] weling super carries the ball for a large gain that will bring up another Bluff and tiger first that's right first down ball is placed on the seven yd line for the Tigers bluffton's Cooper Craig with the carry takes the ball down to about the one yd line for the Tigers that will bring up second down and goal ACH ACH [Music] [Applause] [Music] touchdown Tigers welome Cooper Craig with the [Music] touchdown that brings up the score Tigers 36 Woodland s [Music] [Applause] the extra point for Bluff is no good score remains blon 36 Woodland s for for [Music] [Applause] Abram Garrett's kick for Blu and is returned by with the number 10 Shaden Snider for a very large gain on that play takes the ball down to about the 30 yd line play no flag on the play after the long return that brings up first and 10 for the Warriors ball at the 30 yd [Applause] line carry by The Warriors number four Jake l tackle made by Griffin Morgan for the Tigers no gain on the play brings up second down and 10 W fumbles the ball on the play it is recovered by the Tigers number 64 Cooper Jenkins on the recovery Tigers will pick up a first down now on the 30 yd line for [Music] [Applause] BL and carry by number 23 Parker Barnes gain of about nine yds on the play that makes second down and one ball on the 39 yd line [Music] Barnes carries the ball again for the Tigers and with his gain it brings up another Bluff and tigers first down that's right ball is placed on the 45 yard line the pass is caught by blin's AJ strer a gain of about four yards on the play that will bring up a second down and six for the Tigers ball at the 49 yd line [Music] the ball is carried by the Tigers number 23 Parker Barnes that brings up third down and three for the Tigers [Music] block Parker Barnes with the G brings up another Bluff and tiger first and 10 for the Tigers ball placed on the 44 yd line [Music] the Tigers take a knee on the play e [Music] as the time winds down that will bring our final score for the game blon Tigers 36 the r Warriors 7 we'd like to thank all the fans for coming tonight from Woodland High School and also all of our fans from bluon [Applause] once again fans thank you for coming out tonight we wish you a good evening and if you can help our custodians out clean up your area as you leave tonight you see any trash pick it up and put in the trash cans for us we sure appreciate that wish everyone a good evening tonight and drive safe on your way home [Music] [Applause] [Music] me all e w [Music] he okay to one night tomorrow's day miss my [Music] know for for B [Music] you for [Music] the hope you have a name he's a banker y'all he's a Banker Real Estate Group heon maybe you can help not good as me I told to buy that right great [Music] are [Music] much how much money I don't got money

AG last dep re St our are basically bu ol we B only C only am ES r s GR m they am will Max off question it agenda disc CRC the to yes B have to te are add able all Ju for app time of in races also strally and had a lot of year a lot of sobody that easy thank you thank you

e e e welcome everyone and thank you for attending today's regular business public meeting regular business meeting of the school board here on September 16th 24 uh just to give everybody a little heads up the only reason we're having this meeting a week in advance is there is a School Board conference for all school board members uh that the isba School Board Association of Indiana does put on next Monday so that's why the meeting this third Monday rather so just want to make sure everybody's aware that with that if I could everybody please rise uh Mr babjack will lead us in the Pledge of Allegiance in a moment of silence thank you we all be seated item two uh is a board of school trustees accommodation Awards we have won this evening uh 2.01 Colonel wheeler 2023 2024 robotics team 7815 1V for receiving first place in teamwork at the regional robotics comp being named State runner up in teamwork at the Indiana State robotics Championship you've heard the recommendation of administration may have a motion motion by Mr Smith second by Mr Vasser question or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z I'll not present those that Waring good resolution accommodation ground Point Board of school trustees is hon honored to commend these individuals for meritorious achievement youby resol the board of school trustees foro Community School corporations Corporation wishes to express sincere congratulations to these individuals as part of the 2023 2024 colon wheeler robotic 7151 V receiving first place team at the regional robotics competition being named State runner up and teamwork at the Indiana State robotics championship of school trustees publicly recognizes this achievement and Rend Tove 16th September 2024 congratulations Robert Pap coach is Jennifer honestly all the robotics teams in the region we all work very very hard Colonel wheeler there's so much dedication for these students I cannot describe to you how much hard work we see from these kids coming in working on their robots being so focused on getting to that competition and then when they get there the sports and that we see from these kids is just it would blow you away they are so great and I cannot say that enough we are so proud of them thank [Applause] you e e at this time item three is I need a motion to suspend our regular meeting and open the public hearing I'm Excuse me projects of preliminary determination motion by Mr Vasser second by Mr babjack all those in favor please signify by saying I I those opposed motion carries 4 Z the next item on this agenda is to hold a preliminary hearing on the proposed construction project if you are interested in speaking at the hearing please make sure you have signed the signup sheet which I have up here now to was at the be at the door at the beginning after a presentation by the administration and its advisers there will be an opportunity for the public to make comments about the project at the hearing we will ask that each person limits their comments to three minutes and that the topic be limited to the project proposed project under construction the notice of this preliminary determination hearing was published as legally required this time I will ask Dr Terrell to explain the purpose of this hearing thank you Pur to indana Dr ter we will now U we will now hear from Dr chill again about the process of determin determining communicating the project to the community and the need for the project the for this Dr Terell we'll now hear from Matt ree about how the proposed project will be financed as well as the information about the effect it'ss we li our estimated interest expense estimated 15,000 1133 however due to Rising assess value we actually anticip our existing debt currently is deining our highest year can antip typ of financings our assu last bit of information is our general obligation capacity this will be a general obligation notal as we have you'll no 2R for e okay so that's what the St is regarding yes unfortunately that doesn't fall under the guidelines of what can because it's a personel matter yes I'll be glad if you want to wait till the end of the meeting to hear what it is you have to say yes and make sure whatever your concern at least gets addressed or okay okay it's just not doesn't fall the guidelines of what's allowed to smoke because it's an individual I looked okay okay all right thank you with that we'll move on to consent agenda item five Dr Terell thank you for your consideration this evening we have 5.01 the regular business meeting hearing minutes the Personnel agenda 5.02 53 the recommendation for employment of candidates and 5.04 the voucher register checks as listed you've heard the recommendation of the administration for the approval agenda we have ation Mr mrj questions or discussion on any of those four items there being motion for I'm sorry all those in favor please signify by saying I I those opposed motion carries 4 Z thank you item 6.01 approval to apply for and receive the Indiana Department of alternative education Mr har you've heard the recommendation of the administration to apply for and receive funding the idana Department of Education Al education grant the amount of $1,354 I have a motion second motion by Mr BJ second by Mr Bass question or discussion Jim thank you so much for securing these grants or going after these grants is there any reason for a school corporation not to go after free money like this okay than yeah just there are probably some corporations that don't go after these I'm just curious why they would all those fav pleas signify by saying iOS motion carries 4 6.02 to apply for and receive Grant distribution in the amount of $329 50 cents the Lake County retired Teachers Association Mr har app mrman you heard the recommendation of the administration for approval to apply for and receive Grant distribution in the amount of $329 Lake County retired teacher Association Woodfield Elementary School have a motion so motion by Mr V second by mrj question or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z 6.03 approval to applied for and reive Grant distribution in the amount of $500 from the Lake County retired Teachers Association supp recation the administration for to apply cor and approve and receive Grant distribution amount of $500 the Lake County retired Teachers Association grant for Windfield Elementary United sports team we have a motion motion by Mr Smith second by Mr BJ question or discussion all those in favor please signify by saying I I those opposed motion carries 4 Z thank you Mr Harman Thank You 6.04 outof country field trip to Spain Mrs Ramirez thank you Mr President and board members I am here today on behalf of crowno high school we have a teacher there that is interested in sponsoring an out of country field trip to Spain in the summer of 2026 with the information that is provided you see what their sample tour itinerary looks like and again this gives students an opportunity to be in a real world setting applying the language skills that they have been working um to develop both through um their production of language as well as being in an immersive environment culture so tonight the administration recomends School Board approve the out of field trip to Spain by high school students June 1346 thank you Mr remirez you've heard the recommendation of the administration for the approval of the outof country field trip to Spain by our Crownpoint high school students between the dates of June 13 and June 24th 2026 I have a motion motion motion by Mr Vasser second by Mr question or discussion uh Mr May is this same is this the same teacher leading the group that's going next summer as well this is a different teacher okay yes yes we have different teachers that are going to different locations we have to France so three separate staff numers all those in favor please signify by saying I I those opposed motion carries 4 Z thank you approval to apply for and receive the secure school safety Grant Mr G and firm thank you Mr President board members on an annual basis C Point School Corporation will apply for the secure school safety Grant which is provided by the Indiana Department of Homeland Security and this year we applied for that Grant and have received 63344 be applied towards the salary benefits for a school resource officer I will make a comment that this is a little less than what we have received through this grant in the past they received a record amount of applications from school corporations this year and the applications requested over9 Million past the amount of money they had to distribute so uh they partially funded every that's kind of we ended up with but we are happy to that resource officer so the administration recommends approval to accept grant funding Homeland Securities secure school safety Grant the amount 6334 you heard the recommendation from Administration for the approval to accept grant funding from the Indiana Department of Homeland Securities sssg fy2 the amount of 6332 54 may have a motion second motion by Mr Smith second by mrass question discussion thank you Mark for going after that uh that Grant it's kind of a no-brainer um ju just for clarification all of our school resource officers are members of the Crown Point Community Police we have one not right does um just again for clarification does the city kick into that fund how how does that split with our with our City generally in gener not specific but generally speaking offic offic just through the school year I've had question come up this asked oh make sure all those in favor please signify by saying I I those opposed motion carries four Z 7.01 superintendent discussion groups uh anything from our um representation boards C Lake City uh Cedar Lake we met a couple weeks ago uh there was nothing pertaining to Crown schol whatever than you Mr I'm GNA give I'm GNA delay this to get to 7.02 so Mr Harper doesn't have to run fast 7.02 director of Grants assess you have IM situ ability students ific needs speciel ucel might many to at the I'm sorry I lost direct of thought director of Elementary education thank you Mr President and board members uh this Wednesday in a couple days is a scheduled e-learning day uh so tonight we're going to share a little bit about the plans uh coming up for that day for our teachers and staff professional development in addition to some important safety training and professional development that day that Mr Jan fery I think is going to speak about elementary teachers will all be coming together uh that afternoon in person we'll be in these three rooms here during the afternoon uh we're going to be working to unpack the new Indiana academic standards teachers will be collaborating about either the I learn checkpoints or um NWA data depending on their grade level and they'll be collaborating about our new Curriculum maps uh changing gears a little bit I want to take a moment to recognize our new stem instructors uh Sean Brooks Melissa FY Holly Riley Adam Basquez Emily schaer F hin uh this new opportunity that all of our elementary students have uh to go to stem class each week is off to an excellent start a huge thank you to the work of these seven stem instructors in leadership of Sarah cin our stem specialist also Sarah had a lot of help from Mindy Pearson who's uh one of our high school science teachers who did a lot over the summer to help us build the program uh at the beginning of the year students have been doing a lot of kind of introductory stem typ of activities learning about what engineering is um some digital citizenship lessons um but here in a couple weeks they will be getting into coding uh which we're really excited about so we're just about a week or two away from those first coding lessons getting going with resch that's called SS that's Mr and I joined a St Class A couple weeks ago um and it was it was excellent to see kind of the problem solving te that the students were going through so stem is off to a great start thank you for the support in that area and really excited to see what happens next uh finally we are approaching parent teacher conference season by the time we have our next board meeting uh we will have held probably close to 4,000 parent teacher conferences at our elementary schools the Partnerships with families obviously are really import it's an emphasis all year long however um during kind of the month of October is really When U we have a goal to have conferences for 100% of our students and connect with all of those families last year we were just shy of 97% so we will see how close to 100% we get this year it is a very busy stressful time for teachers but it is definitely things happen thanks uh Dr sh just really quick not sure if it'd be feasible at some point just because stem is so new and I mean you hear about it but you don't know sure if there might be a time without interrupting the actual class and that maybe we get an invite for a board member sure whoever might be interested to maybe step into one of those yeah for at least once just to see what it's all about being that it's so new I just think would be kind of what we've brought to it kind of see it actually in place okay I'll I'll talk to board members and reach out to you sounds good thank you all right thank uh 7.04 director of secondary education Mrs thank you Mr President and board members I wanted to share with you some information about Middle School Ela and in October through December we will be doing a field test with amplify Ela which is a curriculum that our resource review team that met throughout second semester of last year has selected as curriculum that we would like to explore to see if this best meets our students needs and aligns with our vision for ELA learning so we are going to be participating in this field test all of our teachers will be and that ties into our e-learning day as there's been a lot of intentional and robust planning that has gone into preparing for our e-learning day so that we have very tailored sessions for our teachers so our ELA teachers will be working for a portion of their time on amplify Ela and then we will be working through um our student centered Focus which is something that all of our areas within the Middle School do we're going to be focused on iar checkpoints and essential standards many of the things that Dr China talked about we're going to be looking at item specs blueprints Frameworks everything I learn we'll also be looking at common formative assessments and looking at data we then have specialized sessions for math which we'll be looking at their math Vision as well as I learn checkpoint and unpacking data and there will be a special session for math that will focus on magma which is a math support resource that we're also field testing to see how that supports student engagement data and um ability to provide instantaneous feedback to students so we're excited about that exploration our science and social studies um teachers will be working on looking at literacy standards and how they can support literacy development using their content and then we have our band chire Orchestra and Encore teachers going to to really share their expertise in creativity Hands-On learning and how they support our focus on attendance and student engagement so we're really excited I have to give a big shout out to Carol lambers Jake Adams and our administrative team for all of the work that has gone into the very detailed lessons and um agendas that we've created for the 18th and I want to thank the teachers in advance because I know that there will be a lot of Engagement good discourse and professional learning um last two things are I wanted to thank Lynn Aly and our counselors at Crown Point High School on September 4th they held the College and Career Fair and they had over 72 booths of both college and careers where our students and our family members as well as other surrounding schools were invited to attend and students were able to make face t- face contexts get um more information about careers and our college that are of interest to them so I thank them for all of the work and planning and those contacts and Communications that went out that a success and in some kind of nostalgic news I would like to um thank Russ marsenic on Friday he had the class of 1974 they had their 30th um class reunion and as part of their class reun pardon me 50 sorry did I say 30 sorry um sorry yes um and obviously didn't do math on that one so my apologies um but they actually toured the high school and so it was a really cool experience for them to see what high school looks like in 2024 versus when they graduated in 1974 so I thank Russ and that group of um well educated Crown Point High School lumni for joining us on Friday any questions no thank you thank you thanks for the question 7.05 director of exceptional education Mrs pasus good evening Mr angel of the board um just a few updates completing the Tria of what we are doing exceptional education has an exciting initiative a program called gold book that we have purchased for 60 of our exceptional education teachers and what this is it's an online platform where our teachers can set and track individual goals for students um this program will assist teachers in writing datadriven present levels it has Baseline assessments they cany those levels they will also me gos and all this is part all these components are it also has a searchable database of research based strategies reps that they can access to helped instruction there's also a udl stry index that teers researchers engagement representation and also area and lastly sadly I want to recognize one of our longterm secretaries up in the excep educ office she us years she is moving out us people meet she's Andes people we've been very to have as as we have and we will miss than assistant superintendent Mr G so you've heard from our directors and they they've talked about all the academic learning and training onate there more that we're fitting in there we're also working on some school safety pieces but maybe not the way you might be thinking one of the things we'll be doing is QPR suicide prevention training for every teacher the entire district and instructional sta have this every three years but it's also something we want so our teachers as are working staff if they see some science how to handle that that will happen on Wednesday CPI training which is Crisis Prevention training deescalation for students who may become emotionally heightened 'll be training all new par staff that are have been brought on so they have those skills to help students in those tough situations and then a re reunification Corporation training we have over 85 people who are a ucation team in case we ever have to move students from one building to another and we do that annually with them as well because it's something we don't do but if we ever have to we just want to make sure we're well prepared first two things I mentioned are trained by all of our own people uh who have gone through trainings to be able to do this so Prett proud of having that on staff as well so there's a lot going on on that Wednesday I think all our directors building Lev and of course our teachers and staff will be involved for making that happen it's a big day and it really does help us be as as possible for our students one other thing I have is uh I want to recognize Mrs pascus that she has been U identified as a Northwest Indiana influential women's Association 2024 finalist in the education category and those influential influential women will be recognized on Wednesday at the Avon Manor and obviously for all she does for our students and staff but also um special education across our region really across the St congratulations congratul 7.07 Chief human resource officer Mr ke yes thank you Mr President Board of members I two particular names I want to highlight uh tonight and that is uh Annie vassor and Susan Valentine uh these are two of our Blended learning Specialists and individuals that are out now with me visiting so far seven of our school sites campus sites checking in with our new teachers we're about a month in and we like to go out in the field and sit with them in the morning and just see how they're doing um I'm happy to report U that on a very basic level uh they're feeling things like family support they're a part of something uh very excited to be here from a functional standpoint we just try to get a general numerical score I as them zero meaning can't even find the bathroom still and 10 meaning I'm firing on all cylinders um and we're getting reports about you know they're grooving at about a seven and a half to eight and a half on a zero to 10 scale which is really good after about 30 days uh out there uh in the field uh the exciting thing about these visits uh with our new staff members um is not only hearing how our our teachers and support staff administrators out fol home those moment scholet them we also come with some technical things that want to just get a quick tip on reminder of and both Annie and Susan are phenomenal they just sort of take over and remind them of how to do these really simple you know technical matters with some of our technology so they can just maintain and their efficiency to see uh the relationships the report that they build with our teachers out there and I just want than that's too CL job 7.

I just wanted to thank you all for coming out supporting the art and I wanted to thank Frederick chamber band for closing things up today as well as all of the bands that have put their time in and effort we really appreciate everybody thank [Applause] you how's everybody doing tonight come on a Saturday night you've all had a little bit of booze that's not good enough how's everybody doing tonight Ash that's a little better we are frck from chin we originally here from H Massachusetts this is our second year so we are so thankful to uh to be requested to come back we're going to play some uh some covers some originals and we hope you guys enjoy it all so sit back relax enjoy hopefully pray to the music Gods at doesn't rain and we're going to get [Music] started thank you everybody let's give up for everybody after after I caught a couple people but sounded really good everybody Ashlin all the musicians that were part of it all the workers the barbecue [Music] everybody it's called sometimes like [Music] cry I don't want [Music] [Applause] escape the darkness you have to pray day by day it's the only way I still believe I have faith maybe someday I'll heal my pain but some times I cry times I cry some times I lose sometimes I lose he find a way find a way all these feelings running deep through my [Music] [Applause] face it's just not in your head it's life learning how to go you feel alone feel any hope the bad seems to wash away the [Music] [Applause] good I picked up my head I think I found the strength to keep going on I think I've seen better days don't stop crying cuz the bad will fade away but some times I Cry I Cry some times I lose times I lose can't find way all these feelings running deep through my veins it's just not in your head it's like learning how to go you feel alone feel like any of the B seems to wash away the good but some times I Cry and times I lose I lose I can't find a way find a way all these feelings running deep through my veins thank you [Music] you keep saying you've got something for me something you call love but confess you've been messing where you shouldn't have been messing yeah and now someone else getting all of your B These Boots Are make walk in that's just what they'll do one of these days These Boots are going to walk [Music] you keep lying when you ought to be trth then you keep losing when you are not there you keep saying when you ought to be changing yeah no what's right is right you ain't been right yet and these boots make for walking that's just what they'll do one of these days These Boots are going to [Music] walk you keep playing way you shouldn't be playing you keep thinking like she'll never get I just found me a brand new Bo some magic no what he knows you ain't had time to learn boots [Music] walk one of these days [Music] boots [Music] ready lose ain't worth nothing honey but [Music] it's feeling good was easy when he BL feel good good good enough for [Music] me from the Kentucky C everything I bar baby came me from [Music] the and one [Music] dayel let him slip away he was searing for that [Music] home on the World to [Music] Change now if we had the power to bring our neighbors home for more they would have never missed a Christmas no moreb on door trision what you get what you got the only information they can it all I'm waiting waiting waiting on the World to Change keep on waiting waiting waiting on the World to [Music] Change is Going the population keep waiting waiting on the World to Change [Music] [Applause] we keep on waiting waiting waiting on the world change keep on waiting waiting waiting on the World to Change one day our generation is going to Ru the keep waiting on the world change keep waiting waiting waiting on the World to Change keep on waiting waiting waiting on the [Music] world thank you as thank you look it [Music] is she got eyes to cut you in like a knife and lips that taste like sweet egg while leg go to heaven every time she's got a g way that puts me when she walks in a room I can hardly breath got a devast smile like a grown man to his she got whatever is me away just everything I want said to but I couldn't find a words to say got whatever it is I don't know what to do every time I try to tell her feeling comes out I love you I do you got [Music] [Applause] [Music] what you know I've never been the time there would ever want to stay and I'm home that night and they gone the next day that all change when she walked into my life and people ask me why this tell them I don't know it's just something about the woman makes my heart go a and she's going to be my wife what it clows me away just everything I want said to but I couldn't find words to what it is know what to do every time I try to tell her that feeling comes out but I love you I do you got [Music] whatever [Applause] you girl that's how I feel cuz when she loves me I'm on top of the world CU When she loves me you know I can live forever cuz when she loves me I'm you got whatever is blows me away she everything I want to but I couldn't find a words to [Music] whatever I don't know what to do every time I try to tell feeling comes out I love you I do you Gra [Music] [Applause] [Music] thank you [Applause] [Music] Sky turns black everywhere when he thinks about his fears empty words and mixed up thoughts all that's left now in his world he'll go crazy if he already has [Music] melon just won't help escape the demons in his he is sh and alone just his thoughts in and empty home history shows us that we ar as great as we think we are though we're all smart we want to be tall we are all flaw battered and scarred so we beg and cats and wild dogs circle slowly as he takes they want Madness to control all his future and Soul he drinks up and watches them [Music] explode he takes control just for tonight he just might sleep all right but when [Music] wak up watches the sky [Music] CH maybe today it's not his turn and all losers will learn a ray of light between clouds will give him Hope just for [Music] now great [Music] if you're out there lonely got no place to go head on down to the local liquor store you're shabby and dirty they don't give you credit no more but your lonely head on down to the liquor store now yeah cars and traffic drops on Cherry Street all this Cy crunching Funk ass be can't be beat please don't Rand your neighbors out here on the street liquor store and get yourself something a real need [Music] I'm the roing [Music] oh [Music] that's all he wants to do remember when we were laying downstairs in your parents [Music] house leaning on my arm with the TV left on to [Music] drown take me back to when we were so young and love all I think about is where you've gone walking through the halls in your loer I spend too long around passing the know saying how we're going to be together now take me back to when we were so young love all I think about is where you've gone you're our wait for your home your home our wa for your your oh I'll wait for you I'll wait for pett little fight to you to understand a broken heart look me other the way till the time got the better of both of us take me back to we were [Music] so think about is where you [Music] come your I'll wait for your home your I'll wait for your our way for [Music] sense and the place is we've moved on to Now take me back to when we're running through your life you when we Dan I'm watching you moving in slow mo you for me and me no matter how I try you're still on my mind cuz it always gos right back to you yeah it always goes right back to you you're I wait for you [Music] you I'll wait for [Music] you I wait for wait for you I wait for you [Music] I'll wait for [Music] you hey everybody and Ashlin and Hopkinson we are Cabin Fever everywhere else yeah give him some love people for TV all [Music] right get to the point where I know anymore I am [Music] sorry sometimes it hurts soad I must cry out I am L I am yours you are mine you are what you are you make it and what we said and thought and felt about each other babe have mercy don't let the past remind us of what we are I am not [Music] dream I am yours you are mine you are what you are [Music] tearing yourself away from me now you are free and I am crying not me I don't love you I do that's forever yes and for always I am yours you are mine you are what you are you make it [Music] something inside is telling me that your secret you [Music] still here is the the key to your heart and I love you I am yours you are mine you are what you are make it let make it let make it make itay [Music] in the afternoon what have you got to lose [Music] morning TI of you what you got to do [Music] Canary Ruby sing s be the [Music] voices of the Angels ring around the Moonlight asking me so free how can you catch the [Music] in the love love change my life make it be my [Music] do do [Music] doing us the word easy [Music] do thank you very much we're here it live I'm not Bonnie R not John Prime but we're the we're the foundation rocks and we're going to do this we're going to make it nice Angel for [Music] [Applause] M I am old woman named after my mother is another if J like lightning Des [Applause] [Music] [Applause] house make [Music] me just give me one thing I can hold on to this living is just a hard to [Music] go when I was a young girl I had me a cowboy [Music] [Applause] that was a long time I [Applause] [Music] [Applause] [Music] this [Music] me just give me one I want to we [Music] [Applause] [Music] [Applause] [Music] a in morning the evening [Music] [Applause] [Music] [Applause] [Music] just I [Music] [Applause] hold youing this living is just a hard you grow thank you to be fair my mother's name was Georgette and I'm George so I was kind of like named after my mother here at Town Hall [Music] a [Music] in [Music] oh [Music] for [Music]

[Music] hello clockers and welcome to another segment of waca news blog my name is Hal silver and today I will be giving you a brief summary of the Ashland Town manager's newsletter last weekend launched ashlin's fall events with a successful movie night and vibrant performances at Stone Park music festival and Ash hop porch Fest special thanks to all the organizers and sponsors the Ashley nanza healing Garden has also been updated with a new memorial stone and picnic tables offering a space for Community reflection residents are encouraged to visit and engage with this meaningful site first off we have the priority project update on the downtown project the downtown project has made progress since the last update initially there were no bids for the phase to connect underground utilities to buildings but after splitting the project in two phases several bids were received for the site work to install conduits the lowest bid came in just under the estimated amount a contract is being being finalized with work expected to start in 3 weeks and last for 6 weeks more information on potential traffic impacts will be shared after the first meeting stay updated via social media now a message from the Ashland cultural Council the Ashen cultural Council has opened the fy2 grant cycle with applications available on the mass cultural Council website the deadline is October 16th at midnight these grants up to $11,000 each support projects that enrich the town and are open to the public projects must either take place in Ashland or be accessible to Ashland residents for free applicants can apply to multiple local cultural councils now the 126 in Pawn Street update Milling on Route 126 from Elliot Street to the hollison line will start on Monday September 16th in preparation for final Paving the paving is scheduled to begin the week of October 4th with possible night work drivers are advised to use caution on M roads as raise castings will be present following the baa Grant opportunity the baa Grant application is now open for nonprofit organizations the ashin select board offers two Grant rounds annually with applications for the fall 2024 round due by September 30th 2024 qualify qualifying 501c3 organizations can apply for BA grants funded by the Boston Athletic association's annual fundraiser additionally the select board community Grant offers up to $1,000 per cycle with a $1,500 cap over two consecutive rounds for assistance contact Susan Roby at 508532755 Boston Marathon bibs are now available applications are now open for those interested in running the 2025 Boston Marathon whether you're an active Runner or looking to achieve a lifelong goal you can submit your application by October 15th 2024 preference will be given to ashin Residents and employees with names drawn at random for more information contact Susan Roby at 508 53272 or via email sroy Asin mas.

Chief Financial Officer Mr Reese a couple reminders tonight hearing is Thurs afternoon of the budget will the regular meeting disc that Mr Ree and other business the board here couple minutes away that's all for you tonight thank you 7.09 director of communications Miss alen before you get started to uh Brooke um thank you for uh relaying stuff and all this with this recent Media stuff that we've had some of it good some of it bad but at least we're made aware of what's going on so once again we value what what you brought to the school corporation as far as making sure that one we're not looking bad out there we shouldn't be such as the communication gap or whatever happened police showing up unwarranted and all that then the article after the fact that the paper was willing to publish even though things weren't what they were supposed to be so I just want on behalf of the board and speaking with them and text message when we do get to there that what's going on and we know that we're in a good so thank you El 7 710 superintendent of schools Dr two thank you I would like to draw attention tonight to the community support that our Corporation continues to receive um obviously parents are a big part of that but also I've been REM with several different incidents that we've had throughout the last couple of weeks month here of the local agencies that we work with and how they're always willing to step up and help and support no matter what that is and just as as recently as last week actually to hear a couple of them even talking about things that they had worked on in the past things that didn't work but things have worked really well and they working with our schools in particular uh it's just nice to hear that they're taking that active um engagement piece with it and really striving to continue to help us provide the best opportunity for our our students and our staff members as well so we thank you for our community all the support that they continue to give us here thank you Dr chal uh item eight other business the board uh you've heard Mr Reese's uh request is everybody that's in attendance here tonight is still out of town or she was getting back from the airport on Thursday so I just want to make sure we have a quum for that um hearing uh meeting on Thursday at 4 Mr B are you good with that time willing okay Mr BJ Mr Smith okay so I do know we at least have three if something does change let us know because we're on a timeline with that and then how does October 11th I know uh with kids and T for some of you and then high school and middle school for others October 11 I didn't know if anybody was heading out of town for break that was 7:30 in the morning correct man I know I'm good with that okay looks good so once again oh those are 10 minute STS okay all right great thank you uh any other business that we want to come up I do want to let you know that regarding our uh early spring meeting we're going to let School get started and then do some of that U get some followup then Communications on the policies we discussed so if anybody has stuff I got my notes and that someone just reach out to me or give me a call text this week on what some clarification that we were still looking for that we never got from that meeting I want to get that wrapped up before the next October meeting and I'm gonna reach out to Ry and Dr Terrell to clean up on those notes but I know there was some stuff we still left unfinished so if you could just give me your notes details on what you maybe on an individual basis and then also go over those group notes with them to find out where we're still missing okay did you say something about a spring meeting well no I'm just saying when we had that meeting I thought it was early spring we had this special meeting about policy summer time sum I was referring back to this is a followup on that so that's okay with that I'll move to state board statements of appreciation recognition 9.01 Mr B anything to CP Dave's around here somewhere but I did want to say that um since the last time we met there's been yet another school shoo and as recently as yesterday another assassination attempt I just want to thank Dave and his team protecting all the students and staff it's it's a job not just of reaction it's a job of being ready and goes uncomplicated so un complimented so many times um it is very very much appreciated whatever it cost can't put a price T so thanks to Dave and his team thank you Mr very well said Mr BJ anything to see Mr Smith a couple all right um and I don't have anything this evening other than I mean uh as school year gets the gear you know things happen and I'm just amazed at how when it might not you know like I always refer to those baseball analogies when a curve Ball's thrown we're ready to adjust we might not be ready that second but we make the adjustments and do what's right for your kids and and our uh employees and whatever that might be done so I just uh kudos to Dr Terell his administrators and all those individuals at the building including our teachers because they're the day-to-day uh you know handson seeing those students every day and you know sometimes an extra connection for that kid feel safe comfortable or when there's worries at home so kudos to all those that make our kids feel wated that they have that so-called family in place at the school building so thank you with that I'll look for a motion to adjourn second motion by Mr Smith second by Mr basser all those in favor please signify by saying I I I those oppos motion carries 4 zer for

up next we have a message from the ashin Board of Health the ashin Board of Health urges residents to protect themselves their families and pets from mosquitoes which can remain active in early fall to prevent mosquito bites and potential illnesses use EPA registered repellant wear long sleeve and pants eliminate standing water around your home repair screens and keep pets indoors during Peak mosquito hours for more information on mosquito born disease in Massachusetts visit the state's website moving on the flu covid RSV tetanus hepb shingles and HPV Clinic the ashon Board of Health and partnership with Pine Hill Pharmacy will host a vaccine clinic on Tuesday September 17th 2024 from 11:00 a.m. to 1:00 p.m. at the lower level of the Town Hall flu vaccines are available for ages 3 to 65 and another one for individuals 65 plus RSV vaccines are also offered for those 75 plus or certain individuals aged 60 to 74 who haven't had a dose before Co boosters are available on a first come first served basis please bring your insurance card and pre-register online for questions call 508-8811 extension1 975 next we have the Ashley and dayve food drive support the ashle and food pantry by donating non- perishable non-expired items at the prevention and Human Services tent during Ashlin day on Saturday September 21st from 9:00 a.m.

to 400 p.m. at Stone Park volunteers are also needed to help with food collection loading unloaded and event set up and takedown now don't forget this is a reminder FY 2025 rubbish and recycling bills are due on Wednesday September 18th payments can be made via a Dropbox at Town Hall online or in person at The treasur Collector Office on the first floor of the town hall now this week's Department Spotlight the department of prevention and Human Services focuses on supporting Community well-being through vital services and resources their efforts aim to promote a healthier safer and more connected Ashland thank you for your dedicated efforts and all that you do for the town last week the poll question was what events are you most likely to attend in town by order of most popular to least the results were as followed starting off with the most votes is events with music followed by events that serve beer and wine next up tied are three events for events that are designed for kids daytime events and events that provide food this was followed by evening events and lastly all of them Community shout out a shout out to the Ashley and Farmers Market 2024 Board of Directors for their hard work in keeping Ashley and vibrant every Saturday from June to October thanks to Kate Baker Eric Brooks John Clayman Lauren Gates Paula camau Steve Mitchell sasi Romero and Jean Walker for bringing fresh produce local goods and live music to the Metro Farmers Market their efforts support local farmers promote nutrition and enhance our community with just over a month left in the season be sure to visit and experience this local gem coming up a big event we have ashin day mark your calendars for ashin day on September 21st from 9:00 a.m.

to 400 p.m. enjoy a full day of food games Booth prizes rides and jumpy houses this Beloved Community event promises fun for all ages and you won't want to miss it another event coming up is the dragonfly Street Fair don't miss the dragonfly Street Fair on Saturday October 5th from 1:00 p.m. to 6:00 p.m. in downtown Ashland after a one-year break the festival finally has returned showcasing nine musical acts on three stages dance performances street performers face painting and food at multiple locations enjoy beverages at The Corner Spot and clover Road Brewing tap room with 30 vendors local businesses and and activities for kids it's a great opportunity to explore the revitalized downtown this event is free but supporting local vendors and businesses while you're there is encouraged please note there is no rain date so we're hoping for sunny weather lastly we have a little sports update for the week and this was provided by Yours Truly Robert silver clocker volleyball is in a four match winning streak heading into the match tonight against hopkington you can catch them live on waca on Wednesday 9:18 will there be hosting the Norton Lancers also the clocker football team is one inone after their hardfought 20 to 14 win in Bellingham last Friday highlighted by a 45 yard touchdown run by Kevin uluma whereas my dad says The Wizard of Oz that is all today thank you to our town manager Michael Herbert and town staff for providing this newsletter and thank you all for tuning in to waa my name is hi silver good night and go clockers [Music]

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everybody's time help this project moving forward and when we talk about sensory Pathways for those of you who may not know that they are they are colorful spots around our school that allow our if they need a little bit of a little bit of exercise Tom um getting their out so you know we I really want to had a helping us pick the right things for this and also the PTO for their generous support this project sh those things oh and the last thing that I forgot to report is that I really want to thank our students she has got us up and going on Instagram so I encourage everyone to follow us on Instagram you know is out there really everyone in ourense of

e e e hello how are you hello okay I'm on we want to start this good afternoon to everybody we're going to go ahead and get started cranon school district understands that our community of schools is located on the ass land of the oam Jude and Akim oam people who descended from the hokam and have inhabited these lands since time immemorial the oam whose name translates literally to people are a ran culture and Community spanning countless Generations e e e currle e e necessary anymore and I know we have a a lot of them and there's a lot of work to do and there's a lot of redundancy in the system and it's hard and important work to clean all of this up and we're facing budgetary challenges of course but I think this would be a heartbreaking opportunity to lose and it's worth making sure we take a second look finally read better be better provides their literally literacy kits to their readers in Spanish and English with tools to help help parents with reading at home I know our parents have asked for help with us they need it they also offer Community Family literacy fairs that could be done at the Family Resource Center these are bilingual as well so this is something we could be doing um at any time thank you and I've got their annual report if anybody wants to see it I will leave it with Mr Man thank you Miss MC cheffrey Miss MB uh no report tonight thank you Miss SS I do not have a report tonight thank you Miss Gibson McLean um I don't I have a couple things well first off we finally we had some maneuvering around of our committee meeting and so I just wanted to announce it for everybody to know we were have we had to push out our committee meeting there was a lot of a few calendaring issues anyway so we will be meeting on Thursday October 17th this feels like okay um uh right here in this room at 5:00 pm you can also watch Us online and we'll just be continuing the same work on the student conduct committee um with also the hope of continuing throughout the school year potentially with the staff conduct uh as well um only other thing because it's relevant this week and it came up in in some other things and I talked to Mr Man about this and it's an overlap between my personal or my personal professional in this life is there is and I'll just say this to put the community and parents on notice and even students if if you're old enough watching to understand um there was a general effective date last weekend on Saturday the 14th which is when all the new laws who didn't say otherwise went into effect from the last session one of those laws is a law that was um pushed as an anti- swatting law specifically by uh the Anti-Defamation League which is likely needed for um preventing lots of um threats being made to synagogues and other religious schools and institutions and so this went into effect on Saturday that that raised the level of offense from a misdemeanor to a felony if you are to call a religious institution or a school and make a a false threat of some sort um that being said um a felony even as a juvenile adjudication is a big deal and then also once you're a certain age depending on your age if your student is in seventh or eighth grade could potentially be charged as an adult with that sort of offense and so I just want to put everyone on notice that's a big deal and to just pay attention and have some conversations about that because making false threats can um put you in some pretty hot water so just want to put that out there but other than that I don't have any other reports thank you so much I only have a couple of things the first one is Happy National Hispanic Heritage Month I know that we just kicked that off I am proud um Mexican so I just celebrated Mexican Independence Day so that was awesome and also today is National vo registration day we know that we have elections coming up all the way from presidential to Mayor City counc Council and governing board elections so it was awesome that Nationwide there's this big movement of getting individuals registered to vote so their vo is heard I had the honor and the privilege of being at Camelbeach high school and coding High School speaking to students and motivating them to get registered to vote and it was awesome to see more than 30 kids combined in the schools registered for the first time ever so I love what Phoenix Union is doing making sure that Civic engagement is important because it is um at the end of the day those who do not want to get involved in policies or politics they end up doing us some certain way so it's good to know what's going on what issues are important to you and um who are the people who are actually advocating for the things that you like or you don't like so if you know somebody who's not registered to vote encourage them and that's how change really happens thank you for that and I will swing it over to our superintendent man thank you very much Madame President I I don't have a lot either but I I kind of wanted to jump on to what Miss Gibson play shared with us about the change in the law that was one of the reasons we sent a letter home uh last Friday electronically sent it out um because we really wanted our families to be aware you know we've been very fortunate um there's been a lot of social media threats over the last couple of weeks particularly this past week um we really haven't been targeted as a district although some of our neighbors have um and and you know anything that's been out there thus far really hasn't been a credible threat um but I just want our families to know that we take all of them seriously and we put effort forward to ensure the safety of our campuses um and the reason main reason for the letter was our concern about our own students because we had this fear when these things get out there sometimes kids feel like oh I'm going to jump on this bandwagon and do this too and the last thing we want to do is as an educational institution feed into a child making a bad decision that has that negative impact on their life obviously our goal is to try to do things to you know create improvements in outcomes for kids um and so that would obviously be at odds with that so that was really all I had for this evening thank you thank you so much all right that brings us to 4A which is our student outcomes focused governance update and I'm going to go ahead and start with a quick overview um right now we into discussing and um hopefully adopting our inum guard rails so in Fall of 2023 the crayon School District adopted a student outcomes Focus governance framework to ensure focusing on improving student outcomes the infographic which is this Handover one that we have it's accessible online you guys can get it from us it doesn't matter um so this infographic provides information on the S SOG and describes the initial efforts the district has taken to implement this sofg framework what is the student outcomes focused governance work the sofg framework is based on the idea that student outcomes don't change until adult behaviors change using sofg the Kayon School District board aims to create conditions that support improving student outcomes the sofg framework is structured around six research informed competencies visions and goals a shared understanding of what the community desires to accomplish for all students and policy statements to achieve those student outcomes Monitor and accountability systems to determine whether current progress aligns with the goals and the guard rails unity and Trust the board leads with one voice in pursuing the goals and uses ethical governance procedures guard rails a shared understanding of what the community considers important that defines actions leaders may not use or allow in pursuit of District goals communication and collaboration transparent leadership that includes stakeholders in the pursuit of the goals continuous Improvement the board invests time and resources toward improving its focus on the goals to implement the SVG framework the Schoolboard must first identify District goals and guard rails through the last year since 2023 we have been actively working and we have adopted five goals and some guard rails you can see them on the left hand your left my right um but I'm going to go over some of those really quick so our board goals are that the percent of eighth grade students that score minimally proficient on ASA math will decrease from 73% on August 23 to 48% by August 28 the percent of God bless you the percent of eth grade black students that score proficient on ASA math will increase increase from 0% on August 23 to 28% by August of 28 the percent of emerging M multi lingual students that increase one or more levels of Aela will increase from 25% in August 23 to 40% by August 28th the percent of third grade students who score proficient on aasa in English language arts will increase increase from 18% in August 23 to 41% by August 2028 the governing board has adopted and made sure that no less than 50% of our time will be spent on monitoring and looking at these goals to ensure that all our students in this community are re are receiving the resources that they need to um prepare them for high school today we're going to be talking about superintendent guard rails um those are the superintendent will not neglect students social emotional health wellness and development the superintendent will not cost or allow conditions practices or procedures that are inequitable or insufficient ient for students the superintendent will not allow the district to operate without a system to recruit and retain retain strong teachers by empowering staff through culturally relevant and differentiated professional development the superintendent shall not allow adult convenience or preference to take priority over the academic progress of her students as you can see the governing board has taken its time to ensure that students are the center of everything that we do here at the board and it trickles down all the way into the classroom just wanted to open up with a little overview on what we've been working on and today I'm excited to actually start into our guard rail proposed interm measures for each superintendent guard rail that we do have um we have some interim guard rails our goals are usually based off of of five years our inter our interms will be based on a yearly to see if we're progressing to that overall goal so today we're going to be talking about our proposed intram and measures if we can have that uh please I know that these um were sent out a couple of weeks ago um I hope the board had enough time to review them ask any questions that we had so we can have a discussion I think the way that we're going to do it right now if we're all set with the inum goals we'll start guardrail with guardrail one discuss the intram measur have any feedback any changes and then eventually we have to adopt it and take a vote if for some reason we cannot come to a common understanding that these intram guard rails are going to let us know if certain systems or certain things are working in the system then we vote no on it cabinet will have to go back and think of other intram measures for us to decide on and then in the next board meeting we can adopt them but we can adopt them all today if we all feel that it's clear and vinent information from our superintendent on how they're going to honor our guard rails so I would like to open the floor for any discussion for governing board members first starting on first guard rail one is the superintendent will not neglect student social emotional health wellness and development I do see two in measures here the first one is the percent of students in grades 6 through eight bless you who respond favorably to indicate ERS of self-management on the Panorama survey will increase from 62% in May 2024 to 66% in May 2025 I think we should discuss that intome measure first do we have any discussions or any questions and then I would like to turn it over to Mr or our superintendent man to give us any discussion on why the team chose this intome measure do I hear any discussion or questions okay um Mr um man if you can go ahead and kind of give us your thr process or what was going on with this inome measure yeah absolutely and um I just want to point out um one of the the people who's been very instrumental in helping devel these is Dr dup and who's not able to be with us this evening um but Dr Lura Pomo is um here covering for him so I may tap into her uh vast knowledge to help out with some of these along the way so um but really the the main reason when we look at interim measure one it was really on the focus of how do we get a sense of the social emotional health wellness and development of the students where the students are at Social emotionally and what we really one of the concerns and one of the conversations that I know um you and I have had is about like a y survey data right and um so we looked at a lot of other data types and the challenge that we had with those other data types was that they really only connected with certain subpopulations within our student population so as an example we could look at something like discipline data but discipline data only really tells you about students who have had you know conduct issues that have resulted in discipline you could have you know another child who has other emotional regulation challenges or other social emotion issues that they're dealing with that those issues never result in them being sent to the front office so you really wouldn't be measuring what their current state is you'd only be measuring the state of that subgroup of students who act out to a degree um where where they end up in a disciplinary situation so while you know survey data isn't necessarily perfect we do believe that there's a COR a direct correlation between a response to this question and whether we're um taking actions to try to ensure the social emotional health wellness and development of our students um does that paneva survey give us any quantifiable data um I I understand the feedback on the surveys my concern is just that when we focus heavily on surveys they're based off of you know opinions at the moment or how somebody's feeling and that's necessarily an actual outcome of what's actually going with data so um is there a way that we can link this Panorama surveys to some quantifiable data measures yeah I think that's a great question I think the challenge with quantifiable when we're talking about social emotional is that the difference is like let's say we were talking about test scores and you know or we were talking about reading Mastery we could ask kids how they feel about their reading and how they feel about it might not be be correlated to their ability to read right so you so in a case like that you wouldn't want to look at a survey measure because there's a difference between a child's perception of their reading and a child's actual reading skill set the difference with emotion and mental well-being is there isn't a quantifiable measure of those things there real it really is what is my thought process what is my emotional state it's all sort of internal and the only way to really sort of capture that and get a measure of it is to ask the child and so we could Implement an alternate tool set where we go to something like interview of the child you know one of the challenges with that is sometimes who the interviewer is changes the types of responses that you're receiving and so while I don't consider like an online survey you know the absolute perfection of getting you know an a accurate response 100% accurate response from a child it is probably the most standardized methodology we have to ensure that each of the children are being asked the question in the same way and are kind of responding to the same type of stimulus um and and really because I think the only way to really delve into this deeper would be to do something like you know have psychologists on sites do interviews with all the students but the the workload to do that would be difficult to manage especially given the challenges with even finding psychologists these days um you know I know we and the ones we have trust me they will tell you they are fully booked for other tasks um and then the other piece again is the differences in the personalities and the people and the way the questions are posed would create you know kind of variations in data so you know I would love to be able to like run a scanner over a kid and go this kid's happy this kid sad right but this this really is probably the best tool set that we have to capture that data until until we find you know there there are some things that we are looking at for the future that might be able to provide maybe over a broader time frame some data reporting so an example would be like as we get trained up on ruler and go through that ruler implementation one of the things that we're going to be teaching kids about is how to identify what their emotional state is more accurately and so there may be an opportunity in the future to be able to sort of create a capture method methodology for that and get sampling of where kids's emotional state is at you know related to self-regulation and some of those types of things so those data sets like excite me because I think that may be even more robust but for the data sets we have at this time this unfortunately seems to be the most reliable and accurate that we have okay and um the last question I have for this portion and then I'll turn it over my board members is is there a reason why specifically it was only sixth through e8th grade so the test is different 3dr through 5ifth and 6th through e8th and so when we originally um put this together there were four interim measures two of those interim measures were third through fifth grade two of them were sixth through e8th grade um and we look listen I'm willing to share warts and all on our learning experiences you know we're not perfect and we're always going to be working to get better so we brought four exra measures to the table to our coach Dr Ramos and he looked at us and said you can't bring four interim measures like the max is three this is like a one to three interim measures activity so we said well you know getting getting down to three you know we're going to have to jettison something here and ultimately in dialing this in the guidance was till two measures are probably the right place for us to be and um and then the other value from some conversations was we had rolled at one point the family Resource Center which was going to be its own guard rail into this guard rail so we wanted to make sure that we kept an interim measure to be able to look at you know were were were we having success with the support and maintenance of of that Outreach to families which has not only a very direct impact on social emotional health for our students in addition to being a value unto its own but it even has um additional social emotional impacts on the community as a whole because we're impacting not only the kids who are in school but the kids who haven't come to school yet and the parents that are supporting those children so um it it felt like it was worthwhile to take 6 through eight and then as far as why 6 through eight versus 3 through five um we leaned in on six through eight in part because that also encompassed a group that was in our um in our goals right so we had um for math we had that those groups of eighth grade students that we were looking at and part of the thought process was it's not just the academics that have an impact on how kids outcomes are it's also where's their emotional state so it really wasn't that we value one group over the other it was just we might get better yield that of kind of having that parallel between eighth grade and eth grade awesome thank you and thank you for connecting that interm with one of our goals which is what you know this process looks like and that explanation so I appre appreciate that explanation um do we have any other questions or comments on this int measure for guard rail one yes Miss MB um I guess I just wanted to clarify because there is another document um that was shared that's Alternatives yes and so I didn't know we you know one of like this is all that was looked at and then this is what we landed on well those those were those are all what we looked at and then we landed on these and the the reason we provided that document to the board was in case during this discussion and I and though the concern had been raised about you know survey data so it was and and I go I have to give credit to Dr dupin because he did all the research to compile that together but it was really just an exhaustive look at all of the things we could have used and ultimately when we reviewed that we ended up here so when I talk about things like well we could have looked at discipline data you'll see that as one of the options in that document um but out of all of the options that were in that document this felt to us like it was going to be the most indicative and the most correlated um we also had the Good Fortune um of Dr Ramos sharing um a recent email that uh AJ krabble had sent out about you know making sure that the data you're using really does have a correlation so we reviewed that as well to assess each of the components that we were recommending to make sure that were confident in the correlation now what I will share just because again like I said earlier we're always warts and all right like we're going to tell you the truth even if it's not pretty um we have strong indication of correlation but ultimately as we go through this process over the next several years we will likely find some things that we have indications that they're correlated that perhaps those correlations will weaken over time or we'll discover that they're not as correlated as the data that was provided to us to support that correlation represents so one of the tasks S I think that you have as a governing board is to hold us accountable for um as we're going through this if we're discovering some of these correlations are slipping on us or we're discovering they're not actually valid then we'll need to change these measures over time to ensure that that continues to uh that what we provide continues to be highly correlated and that may be something along the lines of um you know us looking at well here's where our data is and here's what this data tool set we're using to look at outputs tells us one thing but the outcomes aren't coming out as a match to the outputs so like I this is a terrible analogy but I kind of look at it like the Vegas booking odds right like so there's all these things that people use to decide whether the suns are going to win by five or whether the Lakers are gonna you know win by five and um and then they make predictions and those set betting odds well how good those are really the way you know is what's the score at the end of the game right and so for us we're saying um we're going to watch these certain types of indicators to see if we're on track but Downstream if we're not seeing the results of the inputs and the indicator is either giving is giving us either a false positive or a false negative then we're going to need to adjust what those um what those outcome based measures that we're using are sorry output based B measures we're using are to ensure that they're truly correlated to the outcomes that we're trying to achieve when you referenced that sheet there's one in particular this is access to social emotion and support programs track the student participation in school-based Wellness programs counseling service or other seal relatives right is there my I guess my question is is there a way that we can kind of incorporate that because I I see that the measure is percentage of students accessing Wellness programs are resources and then under it it there's like a target of Ensure a specified percentage of students have access to and are participating in Wellness supports by the mid year or however that looks like I'm wondering if something like that makes a little bit more sense to me with a panorama um survey only because I feel through sofg it we really there's a budget component there's an input on your guys's end and if we're tracking how many students participate in those Wellness programs and maybe we find out through there that there is a lack of something that we don't know of because more students need something um I I don't know if that's something that I I really like that one access to social emotional support grams but I don't know um yeah the challenge that we had with that one is we don't have anything that shows a correlation between you know the number of students utilizing services and the um you know what the actual state of the students is or or or you know what their level of need is or whether they're receiving what it is that they need because for for some students it may be those services that are in need and then there's also one of the challenges we run into because of herpa and other privacy rights and um and because and thank and I'm really glad that we have this resource but we work with we also work with um K Solis right so in those cases it may not be an inh partner like a Southwest Behavioral where we have access to that information we may know that we connected a family with caros Solus but we share the calus information in a really broad range of ways some of which don't connect back to us that we don't necessarily have data sets for so we would we would we would have two challenges one would be an imperfect data set and the other one would be that we don't we really don't know how to use that as a correlative measure like what what a start point and an end point would look like that would tell us that we were continuing to improve things so and and we really wanted to take this one not from the perspective of like when you talk about will not neglect you could interpret that as we'll maintain the current status right but we didn't from the conversation we felt the board wasn't saying you know just chill and and relax and let things stay the way they are you know it felt like it was a call to action for improvement and so we we wanted to be able to choose a measure where we could watch for that Improvement and if we see a slippage like if we look at it and it's like it went from 62 to 60 instead of 62 to 66 then that becomes an indicator to us that we may be missing some things in our system that we need to correct then we might miss that if it was oh look we increased the number of referrals by 20% right like that may not really tell us that we've like hit the nail it may us tell us that there's been an increase of 20% okay do we have any other questions those are all the questions I have thank you for answering those superintendent man do we have any other questions or concerns comments on 2025 interim measure one for guard rail one um just that I appreciate the explanation because I had a similar thought too I'm like oh well we could try you know if you look at it just flat out like we're not neglecting it we're providing the services but then I started spiraling into yeah like is the data actually used ful is or accurate um just because we're providing the services is it making an impact and so I I agree that it doesn't make sense to have it as you know the interim measure I would hope and kind of assume that you guys are still keeping an eye on that absolutely and that's kind of a an additional piece because it does support one of the interim measures yeah in fact we had a conversation in our executive about it today because there were some concerns with some challenges we're having right now with our Southwest Behavioral supports in the schools because um like we're having Staffing challenges the medical industry is having Staffing challenges as well so we've had a couple of places where we there's been a you know there hasn't been a staff member from Southwest who's been available and so two schools may be sharing a staff member and that obviously has an impact on case load so it's it's definitely something that that we keep an eye on but um the other component is and this is something you know our team learned from watching this board over the years you know there was a time period where we would bring you what we'd like to refer to as process goals so we'll do this many of this thing right and one of the things we learned is that's not a smart goal because yes we've increased in activity we've done something more but we don't necessarily know that doing it more is going to get the result that we're looking for so so that's that's my biggest concern with like well we can up a number or number can slide on us because of something like there's a staff shortage and it may not be an indication that we're neglecting it in fact it may mean that we're working twice as hard on it because we're trying to find other Solutions you know like we were talking today about well how can we ramp up more cure Solus support how can are there other partners that we can talk to so you know so in in a lack situation sometimes there's a lot less neglect because we're really digging in and trying to make sure that we're Bridging the Gap so we're serving our students properly do you have something miss m I like this I mean I know the survey is not perfect I think it's it's good for us for for now we've never followed a survey like this before for years you know so I think it'll bring us information about these kids so and middle school is a good good area to do it any other comments or questions all right it looks like um what I'm hearing from everybody is that we're pretty aligned so I'm going to go ahead and make the motion to adopt this inim measure I move that governing board adopt 2025 interim measure one the percent of students in grades 6 through eight who respond favly to indicators of self-management um the Panorama survey will increase from 62% in May 2024 to 66% in May of 2025 for guard rail one sorry second all those in favor I I so once we adopt the intra measures just a little um information next meeting we'll start having monitoring progressing reports on each entm measure and that's how we're going to start talking and figure out the data and really getting into the inputs and the outputs of what's going on to see if our kids um needs are being met or not moving along to 2025 interim measure two of the same guard rail the percent of persons utilizing the Craton Family Resource Center who respond favly to indicators of customer satisfaction on the listen for for good survey will increase from 0% in May 24 to 25% by May 2025 do we have any questions or comments on this um the only push back that I have is the same um of the survey especially with the crayon Family Resource Center I think when we were doing our um site councils or our communities and when we were getting feedback the feedback was overwhelmingly that they are pretty pleased with the crane Family Resource Center already and that they do like it so I guess my question is the listen for good survey what indicators are in that survey because I have a feeling from what all the data that we've collected already that they've already told us that they are happy with the Family Resource Center and the whole um idea of keeping the Family Resource Center as a guard rail was to make sure that they were getting that the support that they needed to grow or continue the efforts that they were doing there so um those are the kind of two questions I have for this one yeah absolutely Madam President we um so the so just I think it's kind of important to know the listen for good survey is a new survey that we are required to as I understand it we're required to provide based on the um grant that we received to operate the Family Resource Center so the the reason first that's the reason why it's starting from 0 perc there's been no negative feedback right so so I don't want to I know Kelly's out there watching me she's got her eye on me she's like what's he doing putting zero percent down so it's just because we don't have previous results and one of the things that we've been guided away from is to say well this will be a benchmark here because it's still not a smart goal so starting from 0% um and we certainly we could set the measure higher than 25 we just picked a large chunk of percentage um to put into there as a starting point for it but the reason that we selected this one is because this is an indicator that the granting body is going to be utilizing to determine whether the dollars that they're providing to us are being used effectively and so um when we talk about making sure we can provide resources there are certain things we have control over and certain things we don't so um you know we've we've been working together um with Kelly and her team to try to make improvements for the resources that are available I mean on a wide range of topics including I think even our communication team was meeting with their team to make sure we're doing a better job getting the word out to the community and so those are the challenges those are difficult things to measure but they we're definitely like making sure that those things are happening the other big chunk is um there are capital needs for the Family Resource Center that that Grant really doesn't cover and our best mechanism to provide for those Capital need needs is through our bond so we do we do have the Family Resource Center included um in the bond that is on the ballot for November of this year the challenge is like we can set it as a measure for us as to whether that those monies are provided But ultimately it won't be the superintendent and the leadership of the district that will decide that it'll be our taxpayers in our district and our voters in our district who ultimately make that determination so it's difficult to place a me I mean we could put a measure that says you know um prior to November 9th there was not a bond that had Family Resource Center on it and you know after November election you know the Family Resource Center will have you know X number of millions of dollars of capital dollars available but again that would it feels like a disingenuous measure because that's ultimately we have very minimal control over that um and so you know we we talked about other things like you know doing um number of contacts but number of contacts didn't necessarily feel like that was something that was determining whether we were supporting the center or not it might be an outcome measure because if we provide more resources the team's able to make more contacts but it's really on the outcome side not the input side and so we we were really struggling to find a measure that would directly correlate to the resources that the Family Resource Center has and the reason we settled on the listen for good survey is is we know the results of that survey are going to be critical to being able to continue to receive some the basic core funding mechanism that we use to keep that Family Resource Center open and we truly believe that it's also a tool set that we can leverage to go out and seek other competitive grants um and be able to support the Family Resource Center with other funding sources because a lot of times you need data sets I'm pretty sure Kelly can already provide me with a data set of number of contacts and you know some of the demographic data but this gives us a qualitative measure that's not the district's qualitative measure where we're tooting our own horn it's this third-party survey from the listen for good people so that was really the logic behind it again I will not tell you it is perfect because you know what I I would have loved what I would consider a more perfect measure but of all the measures that we looked at it was the one that seemed to be the most correlated to whether we would be in a position to continue to maximize resources for the Family Resource Center okay thank you any questions or comments after that explanation no okay I'm going to go ahead and make a motion I motion the governing board adopt 2025 interim measure 2 for guard real one the percent of persons utilizing the Craton Family Resource Center who respond favor to the indicators of customer satisfaction on the listen for good survey will increase from0 % in May 2024 to 25% in May 2025 all those in favor oh wait I need a second sorry I got ahead of myself thank you all those in favor I thank you that brings us to guard ra number two the superintendent will not cause or allow conditions practices or procedures that are inequitable or insufficient for students we have 2025 interim measure one the percent of observed dual language immersion less that reflect a score or three greater on the learning walk rubric for curriculum use will increase from 37% in March 2024 to 45% in March 2025 and I'm going to go ahead and read off the next one because it's almost the same except for instead of looking at the curriculum it's actually looking at the engagement um and it will increase from 19% in March 24 to 27% in March 25 the only clarifying question that I have is if somebody can please explain to me what a learning walk um is looks like and what what's inside that that rubric so I can have a little bit more of understanding on what this is going to look like please yeah and this this I think is where I'm gonna lean in on my amazing expert next to me here who actually spends quite a bit of time doing these learning walks but but before we go there I do want to point out um when we initially were looking at this measure we were looking at the measure districtwide at all schools and you you may note that that it specifies in this case the Dual language immersion and the reason for this was President kuo very correctly pointed out that one of the other things that we had originally had as a um guard rail that we kind of wrapped up and rolled into another guard rail was our dedication to the Dual language immersion program within our district which we know um has you know I think we we we've been showing a lot of dedication to it but uh but we really wanted measurable dedication and so what we did here is we decided you know the measures that we had already set for all of the sites really equally pertain to dual language and it ensures you know in order for us to be able to use a learning walk rubric for curriculum use it ensures that we're providing a viable curriculum for dual language right so that shows the dedication um and and that we're providing the resources is to ensure the engagement in those classrooms so one of the things that I think is important to know is while the guardrail interim measure that will'll be looking at is specific to do a language immersion in much the same way that when we talk about the goals you'll be seeing other subpopulations you know beyond what's in the goal so as an example we have a math goal which is like all eighth grade students right well for that math goal we're not going to just show you well here's the aggregate we're going to break out special education students we're going to break out um by racial demographic we're going to break out by um anything else that within the tool set we can readily break out and if we can't we're going to be working on figuring out how we can so like one conversation we've had um we're actually talking about it today with Dr Ramos is we'd really like to be able to desegregate our gifted students we don't know that we'll be able to do this this first goar around for you because we don't know that the tool set has the tagging to ensure that we can do that but it is something we if we can't do it now it's something we'll be looking at for the future so in much the same way with this one but kind of in Reverse we've pulled the subset that we're going to be using for the interim measure but that doesn't mean that all the other sites get to just kick back and not have these same level of improvements and so in our conversations um with our principles for their goal setting meetings you know that's been the conversation we've had with them if they're not a dual language immersion school they're still going to use an equivalent measure at their site we're still looking for the same level of improvement at all sites and so with that way too long-winded introduction um Dr Pomo you've you've been doing an amazing number of learning walks over the last two weeks I think here so I'll let you describe the learning walk process and the rubric okay yes that's what I wanted to make sure president GAO what the original question was it was to describe the process yeah just in a short way like what what is a learning walk and what does that look like and how are we going to be how is this information going to be measured through that learning walk okay um well we have a team we call it the data wise team and we go once a quarter to every school and the people that are part of that datawise team are some directors some of our coaches the uh the principal at that school um the assistant principal is part of that learning walk and um we set Norms to go into the classrooms because we want to respect our learning environment for the teachers we're looking for evidence of learning and so for the curriculum resources we're looking for evidence that our teachers are using um the curriculum that we have developed based on the state standards and our curriculum is viable and guaranteed which means that every student has access to the same um content and skills and the state standards and so that's what we're measuring for the curriculum and that um it's used at the rigor that it was written and all of the curriculum was written by our teachers and coaches and our um coordinators and and uh the second one which is the engagement that we're looking for in the classroom is that most of the students most of the time are engaged in the in the learning um and that they're engaged at higher levels of thinking not just at compliance or lower levels of thinking um and that students have opportunity to think independently before they um work with a partner or a discussion or engage in the content a different way that they always have opportunity to do covert thinking and think independently before engaging in that content so those are the two things with engagement engagement is really about rigor and that most of our kids most of the time are engaged in the content um and then we rate that based on our learning walk and our learning walk tool is um on a scale of one to four it's based off the Danielson framework and off of research um and so that's what we use that to we look for what evidence do we have to rate it a one two three or four and then afterwards we meet with the school and we talk about what trends we saw and what we need to do next to move forward like our great celebrations and then what areas our opportunities to improve awesome thank you so much for that explanation and if if I could add I think this is really important and correct me if I misspeak about any of this Dr pombo but um one of the things that the te that I understand about the way the teams are working is you're working primarily in pairs or or possibly more than two people and part of the reason for that is to um create opportunities to talk about something called interr or reliability and so um I know we have all these special words in education so for those of you who might not be familiar with what integrator reliability is it's just a really fancy way of saying making sure all the people who are scoring are using the same set of criteria are measuring in a similar fashion to each other so that way it's not that you know you got me in your classroom and I score everybody hard but then somebody else got Miss skips and mlan in her their classroom and she scores everybody easy and so those you know some teachers get a different scoring mechanism based on who the who the person doing the rating is so the interr reliability means in regardless of which person's rating you we have a fairly high confidence that you're going to be scored the same and so that's really important uh especially because what we're trying to do is our best to get we have a smaller sample last year this year we sending a larger team so we're getting as best we can into every classroom at the site right yes and so right now we've gone into about 165 classrooms and this time last year we weren't able to do that and last year just to piggy back off of what um Mr Man shared is that we did about 600 observations last year as a team and we went all together in a group of 10 and some of the teachers probably know like a group of 10 people coming in so that we had that inator reliability so this year we we were able to break off into pairs because we done all those observations last year together to make sure that we were rating the same and at the top of the learning walk is the success criteria so if they get this bullet this bullet that's number one if they get this bullet this bullet goes to a two so it's very um we try to be explicit and the success criteria in the top to be able to rate it a one two three or four and I love that because it kind of sounds to me I'm not an expert I'm not in the schools every day but it sounds like me like everybody's trying to shift in a district way of doing things versus having all this autonomy going everywhere and and clearly you know with the data that we have it hasn't really been working so the fact that we're all working together for one common thing and we all kind of know what to expect and what's given to everybody um I really appreciate all the effort and all the thinking into it because man 600 classrooms that that's that's insane so I appreciate all your guys's hard work for that yeah that's that's a great Insight because what we're trying to do is hit what are the like District standards right there are certain things that we know that without these things it has a negative impact on learning so if we can hit those minimum standards and it ideally creates actually more autonomy because you know there's there's this old saying there you know what are we um what are we loose on and what are we tied on so we want to be loose on is teacher personality the way different ways that teachers are effective in teaching but what we want to be tied on are those core sort of tier one you know fundamental things that need to happen in a classroom for it to be an environment where kids can effectively learn and so so that's really you you'll see another um like here we have curriculum and engagement in another space you'll see what Dr pombo uh was referring to as the success criteria and the learning targets and we know those four things if teachers become effective with those four things it has a significant positive impact on student learning in the classroom awesome do we have any other questions or discussions on these intome measures for guard rail two I do yes um so I understand that we can only pick two interm measures I mean you know Dr um wow Ramos Dr Ramos my brain was going out Dr Ros I know said one to three but two is a good idea um and I understand how important DLI and then in terms of um the uh proportion of that population of students is in our district and in terms of equity um I do think that I was just curious about any consideration given to a second guardate that didn't necessarily involve DLI but maybe specifically addressed race racism or those kinds of things directly just because of one of our goals specifically addressing that now I know you did talk about how you'll see other subpopulations addressed um I am and this is like a layered question I know that the learning walk framework is is um our rubric is based off the Danielson components and so um has anyone analyzed those and looked at those from Ane Equity lens or made sure that those are things that that when we are using these to address inequities that they are adequately addressing that because I would hate to have a tool that doesn't even address those things I know from what I did to some cursory research it sounds like maybe the Danielson components were updated in 2022 to have more of an emphasis on that that is correct um but I just wonder if there's still a way um to take a look at those and the way it's written for our district and see if it's even enough of an emphasis for us or or in in the way that we want to approach things and so I guess that's it's one thing if we are going to approve these I just want to make sure that the rubrics are addressing these in that these issues in that way but also my hope would be that we have a second guard rail that maybe addresses a different issues similar to um How We Do how we have with gold one now I understand curriculum use and engagement are two different things but we are still addressing those for DLI and I do understand we'll see other subpopulations however I would love to see a direct goal that addresses inequities with regard to race or um other issues um that that we have that are explicitly addressed in our goals yeah um I think there's two questions there one is related to our use of the Danielson rubric and so let's start with that one and I don't know Dr pombo if you something you know information that you'd like to share related to that well just like you share the updated version does address equity and this one is just really looking at the instruction and when we're in there we're looking at making sure that all students are getting access to the curriculum all students are having opportunity to interact with the um standards um and we do count like how many kids are on task and who are who who are not but we haven't looked specifically at race when we're looking at who's on task and who's not on task um and Miss Gibson mcleen you bring out a very important um topic um these conversations also we don't have to actually vote on them we can always say you know just leave it up to and maybe take that a little bit more into consideration because I do feel that the points that you made are conditions practices or Pro procedures that are Equitable or insufficient for all students and if we're not um literally focusing on how Equitable those Frameworks or those tools are then it kind of defeats the whole purpose of why we're doing certain things so with that being said um I will I'll open it up for discussion but I I like these int measures but that's not to say that we can't add or maybe flip one out since they're both almost on the same thing and actually be a little bit more intentional with our intome measure to specifically address you know the inequity issues that we are facing in our district at the moment because we there there is some going around so um does anybody have any other comments questions we can table this specific guard room um and just have cabinet think a little bit more out the box on what that looks like with the feedback um I'll turn it over to you guys to see what you guys have to say but that's always an option we don't have to vote on these and I just want to make sure that everybody has that understanding that this is what it is a collaborative um you know effort to make sure that we're adopting this guard rails and we are focusing on Equity because that was a huge thing that was spread out around the district when we were talking to our community as well Miss MB I understand that um by focusing on the Dual language immersion you know we're getting a sample size that is reasonable that will um have impacts on other groups um kind of similar vein to what Miss gibs and mlan brought up I was also thinking about the fact that this guard rail also stemmed from a lot of feedback ground our special education students and so I'm and I'm struggling a little more with seeing like how we're really measuring and taking that into account as well and I also don't want to like add a billion inter term measures so I don't have an answer to that um but I just want to make sure that you know when we're talking about inequitable or insufficient there's a lot of groups that have come to the Forefront on that Miss MC cheffrey oh I'm sorry Mr man I was just gonna say um in regards to the special education population I believe and and I don't want to commit so I'm I'm going to check with my expert here but I believe one of the things that we're we're able to tag our classrooms for is whether it's a special education classroom or not so we could actually disaggregate this data for special education and because we have that capability um and because we're not like I said earlier the keep in mind the interim measure doesn't mean we're not doing other things and it doesn't mean we're not measuring other things and it doesn't mean the board won't have the data for those other things so one of the things that would be difficult to do with these measures as they stand would be to disaggregate for race because that's individual children like we don't have kids grouped by race in classrooms um but we do we do have some specific special education classrooms and um so we certainly could drill down to that special education level you know when when we bring the full data set forward so we'd be reporting on the interim measures themselves but then we would also be providing the U the broader data sets about general student population and then we could provide a breakout for special education um I personally and I you know feel at a loss with um not having Dr Dam present to sort of check him on this but um I would hate to lose either of these because I think they work in tandem really effective with each other and because we have the ability to go to three interim measures um as as much as I know that creates a significant extra burden on the system um my best recommendation would be if if the board feels strongly um and I I know I feel strongly that we that we make improvements and movements related to some of the racial challenges that we have in our schools um we could add a third interim measure that would focus specifically on that um I would want some time to develop that to make sure that it's not making the situation worse and it's in fact you know creating an improvement um and so my best recommendation would be if we could adopt both of these with an understanding that we'll be bringing a third one back then that would give the team some time to work with Dr Ramos and try to identify a measure that would kind of get at that but one of the pieces that would help us is to know if there's like a spec you know specific targeted Focus for that because what I don't want to do is you know invest 45 hours in coming up with what we think is a perfect measure and we come back and say oh we we're going to measure this and everybody's like yeah that's not that's not really getting at what we're trying to accomplish here so so some of that discussion this evening would help us move forward yeah and um even if we don't adopt the two intra measures because with the feedback that you're getting you might be able to come up with other ideas to incorporate or three I don't know I just don't want to tie you guys down to something either that may be able to be changed but I mean we can adopt them depending on how the board feels but I do feel that um special education and obviously a lot of the equity issues that are going around districtwide especially with a specific group of students um has been Ur recurring for years and nothing really has been drilled down or looked down looked at to counter that um whether that's through professional development whether the I I don't know I I only come here as a governing board president twice a month I don't know all the ins and outs but this is the beauty of getting the feedback and having you know you guys as our experts to help us come with some intra measures that are really going to start tackling these things down because it's a repetitive thing that happens in the district and um part of that is making sure that our students all feel loved and weled themed in this District so um sorry I don't have this memorized but when we talk about the the um the interim measures how we're adopting those on an annual basis correct correct and so we wouldn't want to change those six months in essentially unless unless you know our cabinet comes and says hey this is really not working we thought this was going to be a good DEA they could be changed in six months um it just depends on how the data happens the progress monitoring in the conversations because we could really run into an issue with saying hey we thought this was a good idea and just kidding it's not so we could change it in six months um there is flexibility but I do want us to be intentional and I know the equity issue was a very loud um Community concern that our community had so I I do want to be intentional with that and thank you for bringing that up Miss um Gibson McLean so um do we have any other questions comments yeah Miss MC cheffrey um I'm just concerned I know Jay that you're concerned about the time frame and getting these into to place so that you can um you have goals set for everybody because it's like your goals the principal's goals like everyone's got to follow these so that's one concern I know um and then it just I I I there's I can't imagine how you would do it do you have ideas for that I I have some ideas but I'm obviously not an expert I think there are obviously I don't think it would involve Reinventing the wheel I think that there are bricks out there that are already designed for this type of measurement um you just have to find one that works for you or one that you could tweak that would work for you I think what I'm going to do is I'm GNA make a motion to table guardrail number two um only because also when it comes to our monitoring progress calendar we usually do you know guard rail 2 at a certain time and I would hate to adopt something now and it messes up our timeline it's better and nice and cut and clean if everything gets adopted together um and then next board meeting or even in a board meeting and a half like I understand it's going to be some time in regathering of going to the cabinet that's fine whatever you know time you guys need but I think I'm going to make a motion to table it and then once we have another intra measure or everything's been fixed we can bring it back to the to the board to adopt um do we have any other questions or discussions yes Miss SS well I just I don't think that like you asked us to discuss it and give you some ideas here right well I I just want to have a sense of what it is measuring because you know we we can develop a bunch of measurements but if they're not measuring so so I guess the best way I can describe this is um you know we look at these guard rails they're pretty broad right and so there's a lot of different aspects of them that we could measure so initially we were measuring um looking at a classroom and determining whether we were broadly approaching from the perspective of everything from um you know student uh special education needs to gifted status to you know race to um you know learning disability you know all these different things right so what we what we thought would be the strongest broad measure would be looking at our learning walk data because the thing that levels the playing field is whether the Baseline instructional components are supporting learning if you're a student who has special needs it's even more important for you but if you're a regular ed student it's still important for you if you're a gifted student it's critically important for you right so um like one of the things I learned about gifted students is things like not having success criteria um and your learning targets turn gifted students from some of your best students into your conduct problems in the classroom right so so that so that was really what we started with was to create a broad net that captured this entire range um and then when when the concept was brought forward well but we haven't specifically shown that support for dual language we kind of reoriented it and we said well you know this really is the way we would functionally support dual language uh to make a shift towards you know something that's more Equity focused um again we would be choosing a set of criteria that would narrow it again so regardless of what we try to retarget we're going to leave something you know in in order to get it down to a limited number of enter measures something coming on means something else comes off um and that was why we initially started from just going Broad and saying we're going to choose measures that's going to impact your child regardless of whether they meet criteria A B C D or E these are these are the ones that are going to you know create that Baseline movement in what we're doing in the classroom that's going to improve outcomes for all of those kids I I just had a thought that like wouldn't discipline data fit in this because that is one thing we're we're just like everyone else is we're still disciplining you know black students at a higher percentage of everybody else um and you know we get the the data but it's been a while you know I've you know um you know I've heard things that you know uh suspensions aren't being reported anymore you know this is you know been going on for years you know and so I've kind of like stopped following it because it seemed like it's uh it's just never going to change you know so I don't know I think that could be something we could follow that seems like um too simple maybe I don't know well no I mean it would be a relatively easy data set to pull and it would be a relatively the only thing we run into as a problem sometime and and we've had these conversations in the past is you know some of the challenges with furo when your number of students that are in a particular group get small right like if you've got three kids that fit a particular category at a school and you know right then it might be identifying information um but particularly if we look at it from a district level that really tends to solve most of those problems so we could disaggregate by a variety of characteristics including special education um you know race and and those types of things and look at discipline data and it would be it would certainly be a place where we would be able to look at um potential inequilibrium of the big struggles I think in our school system right now not just in kraton but Across the Nation there's been a significant disruption um and there's also a lot of things that are happening in our society right I mean we just talked about the social media threats and things right thing things are not okay so when things are not okay those those things end up showing up in our classroom and the and the result of those things showing up in the classroom are those conduct issues that lead to discipline and some of them do and some of them don't right like there's different levels at which those things happen like when I talk to teachers there's some things that are like an in-classroom disciplinary thing and there are other things that are a referral to the front office well regardless of whether it's in classroom or front office ultimately all of those disruptions impact every child's learning experience in that classroom so you've got two layers of problem you're identifying when you look at that data one is are we disproportionately disciplining a particular group and does this have more to do with the fact that there are maybe some different societal norms for that group than what the person providing the discipline is looking to apply to the classroom so this comes back to like that concern about whether the um the the rubric that's aligned with the Danielson model like is it an equity-based model or does it disproportionately you know reflect certain things and and where we also see that um really strongly is and and um president Korea and I have had this conversation I think I've had this conversation with you as well um like it's one of the reasons we're moving towards more of an mtss model and moving a little bit away from PBIS because of some of the concerns and challenges with PBIS and the fact that it isn't necessarily Equity focused so um so I think that's a data set like we could pull together some measures for again that that's a shift in Focus so you know then then we're targeting a different group of individuals for a different set of inequities so the question ultimately becomes like which set are we going to focus in on again it doesn't mean we take our eye off the ball with any of the other sets of data um we're trying to do all the things all the time but I am a firm believer that that which gets measured gets done so if we're intentional about the measures that we're choosing that we're going to be we're going to see a greater impact in those areas where we're where we're creating those measures and you mentioned earlier my concern about time you know last year we didn't get goals until May that's not a criticism because we needed the time to develop the right goals I'd rather them be right than be rushed but you know it kind of really demoralized because we got to the end of the year and we only it was amazing that we managed the one goal right and it was um you know we were just very fortunate that the team had been doing a lot of things in that Arena already anyway um my only concern with getting too far into the year with these is just not having a Target that we're aiming for means that the result at the end of the year is not going to be as great as if we could establish that Target are we working in all these areas absolutely but do we know where the center dot on that Target is we don't right now so you know by the time you know we [Music] managed to pull something together at the second October meeting you know we're already um three months into the year of a nine-month school year so a third of the year has passed with with really not having that Target so that's not a complaint we're going to do the work either way it's just another consideration I have another layer of consideration that occurred to me as you were talking because I I can see benefits and looking at the discipline data but um also thinking in terms of are we looking for asset-based measures or are we looking to like for de deficit based and so we also need to be careful about that as well because if you're just looking to decrease numbers versus looking to increase consistency which I think you know measures such as these will have a positive impact on reducing discipline referrals um so it's just another consideration I agree I agree because yeah because I don't like hearing things like oh uh you know we're just calling parents to come pick up their kids instead of you know like instead of marking that down as a suspension when that's kind of what it is you know like so I agree with you it just popped into my head when when when Jay had said conduct yeah no no and and and it's absolutely look at the discipline data like keep an eye on it while having measures such as this that are much more asset based focused knowing that as you said you know we're also going to be looking at special education um you know these measures AR the only things we're looking at I reached out to a friend just now and asked him he's a senior manager of like Dei stuff at a very large district and um said hey just real quick do you have any rubrics that would be related to this kind of measurements and he said yes I'm not back to to school till Monday I'm out of the office I'll get back to you I'm willing to make a personal commitment to reach out to people I know that may be in positions where they have things like this we don't have to reinvent the wheel where we could take things I'm not saying adopt things the way other districts have them but just to give an idea I know it's it's hard to imagine something when you haven't been there before and so I would love to put the time and effort into it that it needs I don't know that a discussion at this meeting is going to get us where we need to go because um I know the five of us while we're I would hope to think that we're all pretty smart and Brilliant I don't know that we're the people that would be the best people to have the discussion on what that would look like that being said I'm I mean I'm just going to share I'm personally down with uh Mr man's suggestion about adopting the two and exploring a third um given the concerns that I've heard I I would want to personally like be committed to trying to get resources and provide them to you all whatever I can find third one if if that's something that's doable or even address it you know for keep it in mind for next years inter measures as well and and I know Dr dupin has a lot of connections to people and resources you know that can help with this he's been involved uh with the equity Consortium I think Chandler was like the lead on that originally if I remember correctly so so I mean we do we do we absolutely have people we can tap into and we and we could certainly bring a measure back um and you know the only reason I was asking for some clarity was there are a lot of things we could measure so you know I just want to make sure whatever we're bringing back as a measurement that it aligns with you know what the board's you know trying to specifically accomplish within the broader realm of not allowing practices being the one who brought it up I don't know that I have an answer to that question I just knew that I was like Hey I want to see two different things here or at least something that's addressing this other issue um we could look for high yield too so that's the other thing sometimes there's 50 different things you could measure but one particular measure really gets you several things so I'll give it example and and part of why we really liked using the learning walk data around um curriculum use and engagement is that there it is pretty clear and and people have heard me say this way too much so I'll apologize I used to tell people one of the reasons you have a lot of conduct challenges in your in the classroom is because not not all the students are engaged and I've changed that because what I've learned is every child is engaged children are amazing in engagement they will find a way to be engaged the question is what are they engaged in so if if you are using the curriculum effectively and there is engagement in the classroom and the children know what it is they're trying to learn and how they'll know if they're successful in learning it the likelihood that what they're engaged with is the learning becomes astronomically greater than if a child is sitting there missing one of those key components which puts them into a position to be starting to think about what else can I be doing to engage myself during this time period it's one of the reasons I'm a one of the tool sets you'll see that we put into place um in both of the new schools the most recent builds of our schools our audio enhancement systems and one of the reasons I'm a big fan of those is they are the only technology tool in school districts that has unassailable clear decades long data that shows that when you use those systems effectively you not only get improvements in learning but you also get reductions in conduct problems and I mean it's not rocket surgery if I can't hear the lesson content then I'm not going to be engaged with what's going on in the classroom and I'm going to find another way to engage myself and with those systems you know the audio is throughout the space it also causes the teacher to not have to yell to get their voice out there so they're able to maintain a sense of calm so they're not agitating the students trying get their voice throughout the classroom so and only bring that up as an example because it's one of those things that has multiple positive outcomes because of the type of impact it has engagements the same way so what we could look for in an equity goal would be something that has multiple layers of outcome impacts you know that ultimately will perhaps have both an academic and a social emotional outcome or just a very targeted Equity outcome that we know is going to solve some problems for us any other questions or comments what I think I'm going to do is I'm going to still table it the only reason why is that I want us to get in the habit of having clear concise procedures and if we adopt two things and say we're going to come back and can kind of get messy when it comes to um you know following through so if we just table this then we know that it's out on the raiter that we have to bring it back and there's going to be some kind of I just don't want things falling through the cracks even though I'm perfectly fine with this intrs but if we're going to add one more then we need to adopt them all together and it's just cut cleaner and it looks better so I make the motion to table guard rail number two um excuse me I motion to table interim measure one and two for guard rail two until further notice I'm not I'm not sure I second all those in favor I I I thank you and then I think we had enough feedback and I look forward to seeing when added on intrum would be in there to make sure that we're honoring the inequities that are happening in the district um I'm moving over to int measure 1 and two for guard ra number three the superintendent will not allow the district to operate without a system to recruit and retrained St strong teachers excuse me by empowering staff through culturally relevant and different trading professional development I'm going to go ahead and read off intra measure one the number of teachers sponsored by the district through H1B and J1 Visa programs will increase from 11 in 2324 to 22 and 2425 and intome measure two the percent of teachers with three to five years of experience who report positive responsive on indicators of school climate on the Panorama survey will increase from 50% in May 24 to 55% in May 25 I think these interims were very thoughtful and um and actually meet the needs of what I thought I think the community was trying to get at when we made this in when we made this guard rail of empowering staff through culturally relevant and differentiated professional development um do we have any comments or questions on these inm guard rails I'm just curious from Mr Man like why why he picked these why we picked these these two so um we had a pretty deep discussion on what's having an impact and the discussion actually had its origins in observations from our new teacher orientation like literally all of us walked into the room and said H something's changed right like this it was the most diverse the most reflective of our community that we serve of any group of new teachers that we've had in the decade that I've been here with the district so we were looking at some of the practices that had changed in the intervening time period and one of the things um and probably just let Dr lawren sh about this but you know one of the things we talked about was some of these shifts that we've made with these Visa programs and you know the the draw that that's created for us and in particular it helps with our dual language programs because one of the struggles we have is by literate teachers to support those programs um the but what we were trying to get to is both Recruitment and Retention and so that's where we went to the climate and culture piece on the Panorama survey and one of the things we know statistically is where we lose teachers is after that third year so the reason we wanted to measure years three through five as we know that's the danger zone for losing those teachers so that was that's my best kind of recollection of the conversation but Dr Lauren did you have anything that you want to add to that or clarify I think it's just an aspect of exploring further the J1 Visa cultural Exchange program which we think um is going to be beneficial to the district not just for those uh students that are in a dual language program but also students that are in other schools that would benefit from having the cultural exchange experience um we have teachers that are coming to us from Mostly from Mexico but some from uh Colombia I think is the other teacher and then we have a teacher from the Philippines as well uh so they're also represent presed with H1B visas and those structures have uh some longevity to them as well so we know that we will retain that group of employees for up to six years depending on the Visa program that they're part of uh and we're happy to help support them in their Journey as they decide at the end of their cultural exchange Visa if they would like to be sponsored further for an H1B or whatever their status is when they get to that point U so that's a really kind of evolving and growing part of our recruitment effort uh we started a little late this year so next year uh we'll definitely pick the ball up a little bit earlier in the school year so we are often running when the first day of school starts and they can join us for new teacher orientation yeah I just want to commend Dr Lauren and his team on on sort of knocking us out of the park and one of our principls big Advocate um Dr Gabrielle Ramos at um Mackin school um really put a lot of effort into this herself yeah she has a lot of Connections in msio uh from uh teacher colleagues that she has down there and um people that she knows from the community and uh she's very mindful of what our needs are and we hope to have some opportunities to work more closely with Dr Ramos and maybe even do some recruitment um in Mexico uh personally so that we can invite the teachers that we need to help support our Learners and if do I remember correctly she was also she came to us through one of these programs years ago is that I believe so I believe she was part of the DLI uh many many years ago the initial kind of run of that program so we have some rockstar I wasn't gonna Forget You Maestro um Avon Carval is in the back of the room he you know and I hope you don't get mad at me for sharing this like one of my happiest moments in the whole time that I have worked in this District was um being invited to your citizenship ceremony so um but um sorry I'm Ming up um but um Mr Carvajal actually came to us through that program as well we have and there are others within our district still so we have some real rock stars what it tells me is like that is a pathway to teacher and Beyond and it and it creates you know we talk about the Katon family but it creates new CR Katon family members so um so it's powerful and I think that's why we really wanted to drill down on that one and as one of those interim measures because like I said earlier what gets measured gets done and we felt like that is a high yield strategy for us to create improvements moving forward any other questions or comments I have one yes go ahead Miss SS I just want to make sure because a lot of the the talk that we talked about was making sure that it's culturally culturally relevant and differentiated professional development so I'm assuming that you're going to try to capture that data through this SCH climate um panoramic survey um because that was I think that was really important that we know if they're staying because things are culturally relevant and that they have gotten differentiated professional development yeah so we we definitely are going to dig in on that um what we don't know yet and it's one of the things we're hoping to find out as we go through this process is you know that's an assumption we're making because we really don't have any correlation that shows you know that that's the case we act what we actually have more correlative data for is that certain like when we talk about the teachers we receive through the university there are some universities where the teachers stay longer than the others so like na outperforms ASU and UFA so um you know and I I have theories as to why but I don't necessarily have an explanation um but we definitely because that is part of the guard rail we are going to stay focused on those things but the other thing that we really want to be able to do is determine if there's a correlation there so that way we know we're focusing on the right things um we really believe cultural relevance is important regardless um and obviously differentiation always helps with Improvement one of the challenges we've had with differentiation over time is sometimes when we differentiate is a question of are we talking perceived differentiation or are we talking actual differentiation so one of the things I've heard from people is well I was you know I've already taken this class and I had to take it again instead of getting to take a different class well the observation data is that you took the class and the skills that were to be developed through the class don't appear to have been absorbed it is differentiation to you remember differentiation is reteach and enrich so um so sometimes the self-reported observation data is different than the sort of reality actual rubber meets the road data yeah and just one last thought I I'm interested and I cannot wait to see the progress monitary data on this because I also feel that when you're getting um individuals from different countries that reflect the community that and the students that they serve that in itself is culturally relevant because there's no other way that you can teach somebody how to teach their own culture than somebody that's coming from that place so having this one as an interm goal I'm so excited to see what the data looks like and even what different things those teachers are doing because I know they bring their own culture and I've seen it in the classrooms and it's amazing to have teachers especially in our dual language programs that are coming from countries that speak Spanish and they know already how to bring in that to our students so I'm really excited um about that intome measure in itself any other questions or comments all right I move the governing board approve interim measure one and two for guard rail number three the superintendent will not allow the district to operate without a system to recruit and retrain strong teachers by empowering staff through culturally relevant and differentiated professional development second all those in favor I I I I thank you and that brings us to intra measure one and two for guard rail number four the superintendent shall not allow adult convenience or preference to take priority over the academic progress of students students and honestly this is one of my favorite and I think hardest um guard rails that our superintendent has because it's very easy to get into our adult convenience like this is the easiest I'm going to keep these bodies here because it's more easiest for the system when in reality it's impacting and it's a detriment to our students and we as a board and as a superintendent are saying that that's not going to happen no more that our students are the number one thing that we're going to be focusing on regardless of how the adults feel in the instit tion and I'm sorry that's just how it is we're here for our students and not the adult convenience so um do we have any questions or comments about our int measures for this guardrail I didn't have any either I think they're pretty self-explanatory and I'm cannot wait to get into the progress wandering of these as well because it really takes a mindset um focus and different mindset to start thinking about how we've been running this educational system so I'm excited to see these entra measures no comments okay I move the governing board approve intra measure one and int measure two for guard rail number four the superintendent shall not allow adult convenience or preference to take priority over the academic progress of students all those in favor I awesome thank you so much and thank you so much to all the cabinet and the administrators I know that this is something new and I want everybody to know that this is not a right or wrong thing this is what we can do in the system to actually start bringing in the tools and the services to meet the needs of our students and what I like to say it's the boat that's starting to take off and anybody who's willing to do work can join the boat and other ones can get left behind and that's okay um it doesn't work for everybody and that's perfectly fine but one thing that I do know is that we are all here I believe for our student students so whatever is not working for them we're going to make sure that it's not being in the um in the district anymore um one of the last things that we need to look at before moving forward is our progress monitoring calendar we have a copy of that um the only other things that we need to include in here were um this basically gives a calendar of events to the public on we're going to be discussing our goals when we're going to be discussing our inm so for example one of our goals is that our zero black students because we've been filing our black students in the math State standardized test if that's something that you're specifically interested in with this progress monitoring calendar now you will know when the board will actually be talking on certain um goals so everybody has a different priority we obviously invite you to come to every single board meeting but if there's certain goals that you have or certain guardrails that are close to your heart and you want to know how the board is moving forward with those with this calendar um we'll be able to know around what month we'll be having what conversation um we have Community Council meetings that will be working with the district but the governing board itself will also be out in the community without the district and um coming out to community and parents and talking about the work that the governing board is doing so we as governing board members need to go out to the community at least twice a year we have a few schools so so um in March we have something set up at one of the schools already so the way that I was thinking um I Mr Man were you able to give us the feedback on what months are your heavy testing months oh um I I still owe you that my apologies I did drop the ball on that um the other piece is I think we're going to have to bring the calendar back to a future meeting anyway because the dates for guardrail 2 may change if we change the measure so so keep in mind like if you look at the guardrail 2 components on there yeah they're they're they're listed for the months when we would have the learning walk data if we move away from that learning walk data or we add another subset to it that requires a different data set it might be dependent upon when that data is gathered so I will definitely make good on my OT of the you know which months are heavy for testing um and then um we can go ahead and establish those those dates for the two-way communication perfect then just move this we don't have to vote on it I don't have to make a motion just so everybody knows this is what the progress monitoring calendar looks like and we're going to bring it back to the next board meeting so we can go ahead and get a little bit more details on that and the only reason why I want to know when it's heavy testing month is because I don't want to be in the schools talking to community and taking up that space when everybody's really you know working on getting these outcomes first students Miss gipson mle um just to highlight since there's folks here and watching online um September you'll see there there's a study session we have our study session on the 28th coming up that'll be all day here in this room it will be on YouTube also so if you're into that stuff it may be a little nerdy but yeah we recommend everybody coming to to that or watching it at your leisure because it's the breakdown of sofg we kind of get retrained again and then we go over into more depth of the stuff that we're doing in the district but yes thank you for bringing that forth Miss Gibson and Dr Ramos will be facilitating the majority of it one of the things we'll be working on is progress monitoring and what we will be using at his um recommendation is the for August we have um goals one and two that we were going to look at the the preest results um we will take goal one pre-test results and we will have a progress monitoring instrument for you and that's what Dr Ramos will use to walk you through so rather than using another District's data or sample data we'll actually be using our first set of data to have that conversation so that's awesome we all get to learn together we're going to have our First Progress monitoring session where we're going to go into a pre-test data so that's awesome um and like again once again this is for the first time since the 1800s the Inception of the school district that goals have been given so I know data does not look well I know that how that may feel but this is why we invite the community and we're so explicit about the work that we're doing because we're working on making those changes and making sure that your students are being you know taken care of the way they we said we would take care of them um so with that being said any more comments or questions we'll just move over to the next board meeting and talk a little bit more about the monitoring calendar that concludes our student outcomes Focus governance um conversations I want to thank the public for staying here this long and the only reason why we do this before public comments is so everybody has an understanding of where we're going what we're trying to do at the dist District so with that being said we're moving over to public comments the first public comment I have is from Juliana Corona and you will have three minutes okay thank you hello good afternoon um I'm just here in in regards with grent because my two kids go there um I speak Spanish and English so putting them in the school that provided that was really something that I was looking forward to um I want to take uh a time to thank you for you know keeping that in mind keeping the community in mind because this is a community that has a lot of families that speak Spanish and English and if we're thinking future-- wise for our kids um it's a benefit that it's good because in many ways it makes you get um benefits in this way I use it because employment um I get paid more because I'm bilingual I'm able to assist more people than someone that just speaks one language and they're not able to um you know keep doing the job and continue on um personally I experienced it a lot when I try to call like places and if I'm a Spanish speaker I like to get the information that way that way I'm able to translate it if I'm gonna explain it to my family members or anyone that needs the the help so it's nice that my kids go to school and when they come home they bring homework that is in Spanish so if I'm not able to assist because for some reason um sometimes I don't even understand it even though I'm a Spanish speaker sometimes it's easier in English so we go and we go ahead and ask our grandparents or my mother or um a Theo anyone and anyone can assist us but I know that when I was in school dual language was something that had a challenge and for a long time it was removed so I know it was complicated for my parents to assist me with the homework because they couldn't understand or they just didn't have the same education of what we were being taught in school and they were just taught in a different way so now that I'm able to do that for my kids if I'm busy at work or doing something else I know that whoever's at home is able to also assist them with that um another thing my kids are also um biracial so they also want to um have to be proficient in English in order to be able to um communicate with their other side of the family so it's nice to see them that even if I speak in Spanish randomly and then out of nowhere I throw English they're able to comprehend it in any way or even if I don't understand some things that they come with school and they say they tell me new things I'm like how did you learn that they're like okay do you want me to tell you in English or in Spanish so it's very interesting that they have the ability to be able to Now understand that some things we are not able to but if they are able to help us understand that then they're going to be able to reach a lot of places and be able to help a lot of people and that's something that I'm grateful that I'm able to do as well thank you our next our next comment is from Tess right hi um so I'm a mom U my son is at bmore prep um and I love that he's learning Spanish too and I wish that I had had that that as a child so I'm so excited for him for that um so I just wanted to be a voice today because we had an incident at our school with one of my son's friends we have a bunch of parents here today um and I just wanted to be a voice to say that we really feel strongly that we want our kids to learn about racism and inclusivity and all of those things and I think there's been some nervousness about you know how to address that and so I just want to be a voice to say that I think it's important especially in the time that we're and how tumultuous things are right now that our kids are being taught that at school because I think you know our kids are six we're kind of coming into that phase where their teachers are like you know they're huge role models and sometimes they believe what they say even over their own parents so I think school is such an important place for them to learn those things um and just as an example I mean my son um we watch the Olympics and like the ads that come on he gets really upset but he asks asks a lot of questions um and all the political ads right now like he told me the other day not to vote for kamla because she lied about the Border like he's seeing this stuff and um I think they're seeing it in lots of ways and it's confusing for a little kid and so I just wanted to voice that I think everything that you're doing to address equity and inclusivity um but talking to them about racism and things that are not appropriate and things that are you know or ways that they can you know make people feel included and loved and cared for is really important so I'm just here to be a parent voice to say that that's very very important to me and I know it's important to a lot of other parents at our school thank you I appreciate it next we have Paige Butler yes hello um I am also parent of a first grader at bmore prep and we really wanted to come here and raise awareness with the board about concerns that our families have as Tess just mentioned um we think it's really unfortunate that we're six weeks into the semester and our six-year-old students are experiencing racism in our classroom and it's leading to a lot of hard conversations at home for the kids and we really want our school culture to be a space that is free from racism and bias and we think right now the administration response is inadequate at BPA um we've engaged in a conversation with superintendent man which I appreciate and we look forward to continued conversations there but we really wanted to make sure that there was awareness at the board level for what we feel is a need to address in a community broad Community ownership manner on how we can create the school environment that we want the school culture that we want it feels very fitting that we were able to listen to outcomes based um educational goals here with a lens towards Equity emphasis on social emotional learning and really looking at the teacher strategies to bring you know more culture into our classroom through the through teacher Recruitment and Retention um and we really want to know you know how are we holding our leadership accountable to ensuring that our teachers are adequately resourced in our first grade class we have three brand new out of four teachers um to our first grade community and we have some language barriers with our Spanish speaking teachers who are wonderful but it's harder to engage in conversations about these types of incidents and we want to know what resources there are to make sure that our teachers have the tools and the training and the resources to address things in the classroom through classroom management and that the principal is actively engaged in supporting students and teachers but also part of the community conversation with parents so thank you for your time and your attention to this important thank you I appreciate it next up we have Brandon Witcher uh good uh good evening everyone sorry it's been a long day um I am here to take uh the call to awareness a step further and ask for a call to action we talk talk about these things we write notes we research however my daughter is the one that was in the school and another child told her that her black life didn't matter and it was my daughter that uh was at BPA when someone told her that her skin was ugly it's my daughter that comes home and now asks daddy you know well why don't I go to school with more black kids or I want my hair straight and all of these things so while we are sitting talking and raising awareness and bringing data points and all of these things it is my black child that I have to sit down and say you are wonderful and special and you are enough it's not right and I just want to start by saying that I'm an educator I've been in the trenches in classrooms um I currently am a program director I devoted my life to young people so I know what it means and know what it is to Advocate and to speak up on their behalf putting on this hat as a parent it's extremely frustrating that the response to this incident has been what it is I I get it I understand there's competing priorities there's steps there is this politically charged atmosphere that we have to navigate and go around If This Were Your Child would those excuses exist would that be enough it wouldn't 2020 the kraton school district governing board adopted a black lives matter resolution when the streets were on fire and you know you could turn a corner and might be hell hand basket that you saw they you the governing board and I'm not sure if any of you all were on that governing board as well um I didn't research that but specifically and I quote the kraton uh School District was to support the superintendent to administer anti-racism training for all employees of the district as part of the professional development before the start of the next school year this was in 2020 they were also to make effort to diversify School libraries and examine curriculum purchases within Equity lens they also to direct the superintendent to create a new policy outlining anti-racism measures before the start of the new school year again back in 2020 this is on the kraton district's website all I'm asking is for you all to honor that commitment where is the anti-racism policy where is the training to support and support for teachers um where is the action on making this a truly Equitable place thank you thank you next up we have Nick clamp good evening everyone um I did want to take a moment just to um thank the board for their dedic to the Dual language programs um I understand that it's actually very hard to do that when there are legal challenges facing you um and when someone who is in charge of Education in the state is perhaps against it so know that that's incredibly appreciated I know that my kids have benefited from that greatly um and I I want to speak as well to the um the Visa programs um we did not have a third grade teacher at the beginning of the year my my daughter didn't um and very recently that teacher has now arrived in the classroom and I actually think the Dual language program helped that transition because she had a second teacher her non-home room teacher to connect to and the fact that she had two teachers over the course of the school day made the transition from her home room teacher arriving so much easier so I love that those Visa programs are in place as well well um I want to speak also to some of the concerns that have been brought up by uh other BPA parents my my kids are at BPA as well um it is very disappointing to hear that there is not enough action being taken when it comes to acts of racism that happen against students at our schools I think it's easy to adopt anti-racist Frameworks regardless of what the political environment is is the right thing to do and we shouldn't let political discourse decide whether or not um anti-racism is somehow an ideological concern it's just a moral concern um I would encourage everyone on the board if if they haven't or if you don't know of this to read um a book by Liz kleinrock which is called start here start now um she is a elementary school teacher and educator um and it is about developing anti-racist and anti-bias curriculum uh and how to integrate it into school cultures uh to make sure that teachers feel comfortable addressing these things when they happen inside of the classroom because it's it's the reactiveness that becomes problematic it's when teachers can deal with these things right away at the Forefront to help those the students in those classrooms touch trust their teachers more than anyone else and hearing from teachers in those moments that these are unacceptable comments that they're rooted in his uh problems historically helps them grow from those moments uh even the students who are perhaps making those comments who obviously at that age might not even understand what they're doing thank you appreciate your time thank you next up we have Nicole Marquez good evening members of the board superintendent man um as most of you already know I'm a parent at the kraton Academy and I also I've been leading a a group that has been advocating for dual language learning so I'm here to thank you for keeping our do our D schools open despite the unjust um and personal legal attacks you've gotten from the state superintendent um and our Community Values bilingual education as you've heard from some of our other speakers here and we appreciate that you've chosen um chosen to keep our schools open so on that note um I do want to encourage you superintendent man and your team to um continue to actively work to improve our dll programs I know that there have been some challenges to fully Implement um these programs uh parts of the Dual language immersion at some of our schools um I encourage you to seek out the experts and resources that can help our dual language schools um educate our kids in the most optimal way um also I did want to touch now after hearing it on the the racism issues I know that at TCA some of that stuff's come up I've heard from my kids kids are you know saying these kind of things to other kids and I know it's been going on for for some time and so I really think this is a a definite call to action to see what we can do as a community to to educate our kids to be anti-racist and also I think part of it is we also need to take it to the parents so maybe there's something because they're not getting this some of a lot of times they're getting this at home and so sometimes the parents also need to hear um to hear it so maybe that might be something for Community Council a future um thing to educate some of our parents or ptos on on how we can be those role models for our kids and and their peers because they see us around on campus too so thank you so much thank you and next we have marchel camson good evening um I just wanted to um just piggyback on the other parents from BPA I'm a BPA mom um very proud to be a BPA mom um but here this past week um my student my child was one that was targeted with racial comments um that we just had a meeting with the YMCA um this has become you know was something that was just like you know chatter and then it's becoming very very very frequently that we're hearing comments being made towards kids and so I need to employ that it's really important and it is a call to action because I'm the one at home has to talk to my son about this and I have moved hell in high water to get him into this school to make sure that he has a quality education I'm an educator of myself for the last 20 years I've been a high school principal um been there done that for a for kids and so I take this very seriously and when I have a conversation with the leader of our school and not getting the response um I'm very disappointed as someone in this community but also a fellow educator um and a leader of schools and so I know better and so we need to do better there's no reason why parents are not getting responses when things happen on campuses there's certain things we cannot treat like regular discipline issues racism is not a discipline issue we need to add address it and really address it where that everyone knows that our campus our community our school district we do not tolerate this and so I don't know who needs to stand up because we're expecting our principal to do such but superintendent man we need your help and so um that's all I want to say today and if you can give any suggestions we have a group of parents that at BPA that we're just on fire we show up for every event it's not like I'm just a parent that sits in the background every event every volunteer since the kid was in kindergarten I show up and so I I demand that my son be serviced and taken care of thank you thank you I'm G to go ahead and move over to approval of consent which is item six I move the governing board approve consent agenda items a through m in accordance with policy BC second all those in favor I I I that moves us to Future agenda items Mr man I'm G to add a future agenda item that we look into these issues that have been talked about today um and just give us a report back um can we see that on the next the very next meeting agenda please we can discuss on the date yeah um so future agenda item for these concerns have conversations and um just know that administration's going to work on it so that was a yes or no on the very next meeting agenda okay I just want to be clear all right thank you you're welcome any other future agenda items all right that concludes our meeting I move the governing board adjourn W noes have a very great night

e e are you guys good evening I would like to call this meeting to order Mrs Richard may I have the roll call please miss Anderson president Anderson like the record show that all five board members are present thank you I motion that the governing board adjourn to Executive session question for discussion or consideration of matters relating to school safety operations or school safety plans or programs pursuant to ARS 38- 43103 A8 second Oo we get that Anna seconded all those in favor I I motion carries 5 to zero e e e I motion to convene in regular session second Amanda seconded all those in favor I I 4 Z Tiffany will return soon um next we're going to do a moment of silence in the Pledge of Allegiance but I would like to ask that we keep Sheila ug's family in our thoughts and prayers she was the uh Gilbert School District's governing board president e next we have approval of the AG of the agenda I motion to approve the agenda second Amanda seconded all those in favor I I motion carries five to zero all right Mrs Richards we have the superintendent Report with the higgle Adventures points of Pride and upcoming events thank you president Anderson in tonight's higgle Adventures we have some very exciting news because we have state champions again so we want Mr Daryl stangle there he is [Applause] thank you guys for inviting us here tonight to celebrate this great accomplishment of our track and field team um this was truly a team championship last spring they scored points in in every every facet of the track and field events in the Sprints in the relays in the hurdles in the vertical jumps in the horizontal jumps in the distance in the in the in the uh and what's the other one throws throws thank you okay so in order to capture the 2024 uh division 2 state championship so I present to you the 2024 division 2 state champion williamsfield Blackhawks [Applause] there e good to well done everybody [Applause] Miss Richards yes I going a microphone and let you stand up would you like to I I I'm good I just wanted to point out too uh they overcame a lot of adversity through the year because their track was under construction the entire time and so not just did they perform outstanding but they also came over and practiced at higgle high and did all that and so we thank Higley for hosting them but what an outstanding accomplishment by our division 2 uh track and field state champions all right Mr lsen Hauser take this away now so I have the pleasure tonight of recognizing Mr Daryl Sangle the athletic director from williamsfield high school because last I think it was last Monday we were at our AI AAA conference AI Tria is our association for athletics directors and um throughout the course of last year we do a uh athletic director of the Year award Mr stangle was nominated by his peers from our uh Santan region of the 5A and from there he became eligible for the state 5A athletic director of the year and so last Monday um he was announced that Mr stangle is the 5A AI AAA athletic director of the Year thank you Mr stangle [Applause] stand [Music] [Applause] all right president Anderson members of the board next we ready for points of Pride I want to introduce Katie Harris principal from Gateway point along with Angie Walker assistant [Applause] principal so I first wanted to say thank you guys so much providing the opport for us to come we look forward to this every year to recognize four amazing individuals and the first one is miss Lea Fisher will you come on down give you a okay so Lea's classroom is a vibrant and nurturing space where students are encouraged to explore learn and grow her ability to connect with her students stud on an individual level is remarkable and she consistently goes above and beyond to meet their diverse needs she designs her lessons to be engaging and interactive creating an environment where students are excited to learn and participate one of the standout qualities of Lea is she creates a positive inclusive atmosphere that allows each child to feel valued and supported both my kiddos have had the chance to have her and I can tell you they love her from the bottom of her heart of their hearts her dedication to her students well-being is evident in the strong relationship she builds with them and their families ensuring that every student has the best opportunity to succeed her passion for teaching her commitment to her students and her ability to inspire those around her make her an invaluable asset to gwp I have no doubt that she will continue to Excel and positively impact the lives of countless students in the future furthermore thank you for all that you have done I said for my two kiddos and for Mrs Walker her youngest is in there you make them fall in love with school over and over again and I'm forever grateful for filling my mama heart on a day-to-day basis so thank [Applause] you and you have some special people in the audience would you like to recognize them sure I brought my boyfriend Zach and my team and my other co-workers so thank you for coming and some of my students thank you for coming and then you get to stay over here thank you all right next we get to recognize our amazing student can I please have Benson Zimmerman come on down you budy are gonna stand right here by us we're so excited all right Benson is a sixth grader at Gateway point and he is a remarkable young man whose kindness determination and positive spirit have made a lasting impact on our school Community Benson is the student that every teacher hopes to have in their classroom he approaches his studies with unwavering perseverance and a very strong worth ethic he never gives up always striving to improve and seeks help when needed his determination to succeed is truly inspiring and a testament to his resilience what truly sets him apart is his genuine kindness and the joy he brings to those around him he is always willing to lend a helping hand offer a word of encouragement or simply share a smile that can brighten anyone's day Benson's friendly and inclusive nature makes him a cherished friend and a positive influence on his peers he has a unique ability to make others feel comfortable and valued creating a welcoming atmosphere wherever he goes Benson also has a wonderful sense of humor that brings laughter and lightness to any situation he has a natural talent for making people smile and his upbeat personality is contagious whether in the classroom or on the playground his presence makes a difference so thank you for all that you do at Gateway we really appreciate [Applause] you and you have some special people in the audience do you want to recognize them who's here I have my mom my little sister and my little sister's friend with me today [Applause] you want me to get and then you can come stand over here Mrs Bishop I'll all right next we have Mr C Curtis kerubin for our volunteer [Applause] all right Mr Curtis is a dedicated parent PTO president and substitute teacher here at Gateway Point Curtis has made significant contributions to our school Community demonstrating exceptional leadership commitment and a genuine passion for Education as PTO co- president Curtis has been instrumental in fostering a sense of community among parents teachers and students his ability to organize and Lead events manage fundraising efforts and advocate for the needs of our students sorry has greatly benefited our entire Community Curtis is a proactive leader who listens to the concerns and ideas of others ensuring that the pto's initiatives are inclusive and beneficial to All In addition to his role with PTO purtis has a I'm sorry you're totally I got you I got you um has served as a substitute teacher where he has here you go consistently impressed us with his professionalism adaptability and ability to connect with students whether stepping into the classroom in short notice or planning engaging lessons Curtis has shown that he is more than capable of managing the demands of teaching while maintaining positive productive learning environments Curtis's dedication to our school goes beyond His official role he is supportive and involved parent who is always willing to lend a hand whether it's volunteering for events assisting with classroom activities or providing thoughtful feedback on school matters what truly sets Curtis apart is his genuine care for others and his desire to make positive impacts he brings energy creativity and a collaborative spirit in everything that he does inspiring those around him to get involved and contribute to the betterment of the school so thank you Curtis and who did you bring with you oh who didn't I bring with me well first I brought my co-president that also helps me with a lot of this stuff um I brought pretty much all my family if you all want to just wave and most importantly I brought my grandmother who I've had the pleasure of being her caretaker for the last couple years so thank [Applause] you okay and next we have Miss Nicole Potter she is our classified points of Pride this [Applause] year thank you of course thank you all right Nicole has been a dedicated and valuable member of our school Community for several years consistently going above and beyond to support our students teachers and staff Nicole's commitment to her school role as a par educator is evident in everything she does she approaches her work with a level of professionalism compassion and enthusiasm and is truly truly commendable Nicole has an innate ability to connect with students understanding their unique needs in providing the individualized support that they require to succeed why they're working one-on-one with a s with a student assisting in the classroom or collaborating with teachers Nicole consistently demonstrates a deep understanding of educational practices and a genuine passion for helping students reach their full potential one of Nicole's greatest strengths is her adaptability and willingness to take on new challenges over the years she has stepped into various roles and responsibilities often going beyond the expectation of her position to ensure that our students receive the best possible support Nicole is always willing to learn and grow participating in professional development opportunities and applying new strategies to enhance her Effectiveness in the classroom thank you [Applause] Nicole and then who did you bring with you thank you I've brought my wonderful Gateway Family my extended and humble Sansan family thank you for also showing up thank you thank you and of course I have my mother whose wonderful Legacy I have to carry on Mimi at SanTan we love you thank you [Applause] so so thank you Gateway Elementary we celebrate with all of you what an amazing group of individuals all right next Santan Elementary principal Ray marado assistant principal Lindsay Reeves [Applause] and one more one more thing that's not on on the slide I am Mr Marcado just received the GCU principal of the month award for the whole state of Arizona so thank you thank you couldn't have been done without my team and now they give me the mic so turn the lights off let's get the music going here we go congratulations Gateway president Anderson superintendent board members cabinet members community members thank you for this opportunity we absolutely love taking time to celebrate the amazing people on our campus that every day come and and just spread the magic and so um we truly feel this is a blessing to recognize them because they make a a positive impct act um in all parts of our campus so here we go our first um let's see here is I got new glasses sorry literally today um certified staff member April sanven please come [Applause] up congratulations Miss s is a dedicated and passionate educator at SanTan she consistently challenges herself to provide engaging experiences inside and outside the classroom she develops positive connections with students staff and parents she contributes tremendously to our DLI program and overall our school culture and recently she just came back um during the summer where did you take a group of students oh Panama Panama on her own time a group of DLI students and Par parents and so that was an amazing trip and experience for our kiddos and and once again it's that inside and outside the classroom this was from a staff member April is one of the most positive people I know she does everything with the smile and the epitome of a team player she has worked so hard researching and learning the leader and me goal process so that we can Implement at SanTan and help students progress and grow with their goals April is a superstar and I'm so glad she is at sanan another employee besides April being an excellent teacher with aasa scores to prove it she has helped create and lead the first Spanish club on campus she Al she has also been a pivotal member of the lighthouse helping to give staff a complete understanding of wig development within our classrooms and as grade levels April goes beyond what is expected of her and as staff we are all better for it another staff member April is a standout educator at santen going above and beyond for the DLI program and the campus supporting student goals campus-wide as a member of the lighthouse team she sets ambitious goals for the program and tirelessly Works to improve both the school and Student Success April's collaborative Spirit has made our school a better place for everyone April truly deserves this recognition and one last one April is such a team player she manages to jugle DLI Jen Ed and Lighthouse with ease she is such a kind person to work with and always willing to pitch in when needed she's a great addition to our school we are lucky to have her [Applause] congratulations April who did you bring with you well sandan family along with my kiddos my husband and my dad thank [Applause] you next is our classified employee Miss Jenny Young will you come up here Miss Jenny [Applause] Young congratulations awesome Miss Young is a positive addition to our resource team she has high standards of students she works with daily she provides support and motivation to students on a minute-to-minute basis I believe Mrs Young has a positive impact on our campus a staff member wrote Jenny is an incredible par professional who works not only amazing with students but with the teachers that she works with she has a way of connecting with students that encourages them to believe in themselves and push themselves to reach their potential Jenny is always helping out other staff members in their classrooms and is always some somewhere and someone that she can people can count on on our campus she wants to see all kids succeed and always does what is best for and the good for Santan another educator said Jenny is an amazing par educator that provides positive consistent support to our struggling Learners on our campus she has worked with some of our most challenging students and always brings calm kind support to any kid in need while keeping her expectations consistent to help students reach their potential on top of helping all the students Jenny also works tirelessly to support our teachers with anything that they need to be successful as well Santan is so lucky to have an amazing person like Jenny on campus and last person said Jenny is such a pleasure to work with with she is positive dedicated and helpful the students and staff she's willing to jump in and help as needed she has great relationships with the students she works with offering help and support but also challenge them as needed congratulations thank you thank you and who did you bring with you I have here my husband my son Ethan and of course my Santan family thank you awesome congratulations thank you all right I get the pleasure of recognizing our student point of Pride DJ shery come on up [Applause] DJ so DJ is such a positive leader at SanTan he's kind he's caring positive compassionate to staff and students and it has just been an amazing journey to watch from a kindergartener to now a sixth grader you are a true leader at sanan DJ and you had some really nice people saying great things about you this kid I don't know if anyone loves Santan more than he does he's an eliter in and out of the classroom and he's even made more of an impact at SanTan since joining the student Lighthouse team he's a wonderful student tour guide when we have guests that visit campus he's always a positive light while at school and it's been incredible to watch his confidence and Leadership skills flourish throughout his years at SanTan then this one had to have come from Mr Murphy DJ is an excellent leader in the music classroom and music Club he constantly helps other students with singing and drumming and is always excited to participate DJ brings his positivity and engagement to everything he does another staff member said I can't think of a student on campus who is more invested in the good of Santan and spreading leadership around like confetti as a member of the student Lighthouse last year DJ took initiative at every turn designing badges for students to wear participating in all Lighthouse events and even working extra shifts he was the first one there and the last one to go home he gives tours he speaks in he came and spoke in front of the district and community members at one time and when he was re-interviewing for his lighthouse position he came dressed professionally and early because what your favorite saying if you're not early you're late and he even asked for special interview questions because he wanted to make sure he was prepared for his interview he is always working hard to show his leadership to others and an a wavering commitment to following the habits and helping others on campus and then recently he took his own allowance and bought a compass of kindness to commemorate his first day of student Lighthouse leadership meetings this year and it matches the one that Mr Marcado has in his office from the Franklin cvy Foundation he just has s such a vested interest he's the epitome of Santan a positive spirit and willing to do hard work and gets good results congratulations DJ I could stand up here and talk all night who did you bring with you tonight I bought my mom and dad and my Sant and family my staff members and teachers who have helped me along with this JY aesome job thanks buddy stand right here and then for our volunteer we have Miss Danny [Music] [Applause] hayen when we need something done at SanTan the first person we typically call is Danny she has come back to Santan as a long-term a couple years ago and then again most recently this week so um we keep her very busy and when we don't have her in a sub position she can be found many days in the library um last year she helped out in the library she helped um Miss Baker complete the Monumental task of sorting through the books inventorying she helped add new books to the library um she's the first one that she calls to sub because she knows the library so well and we are just so grateful for the amount of caring she has for our students the high expectations she has and how she's always willing to support in addition to subbing and volunteering in the library she spends countless hours volunteering in our robotics program I know personally as a mom she was the parent coach for or supervisor for my child's team many Saturdays last year and I loved that cuz it gave me the opportunity to just be a mom and so she volunteers she does goodie bags she makes sure they know what they need to be and we just appreciate all the positive difference that Dany makes on our campus who' you bring with you I brought my husband Brent and my daughter's Clara and Lily thank you I guess I have to give the mic away you e thank you Santan Elementary and all you that came to cheer them on we appreciate you guys okay president Anderson are you ready for upcoming event absolutely I don't think anybody's paying attention but fall break is around the corner oh yes I hear a few woohoo all the cheerers just left that's from September 30th through October 11th we have a board business and work study meeting here Wednesday um October 15th and the Wednesday is that's okay we'll correct it I just was checking myself okay correction Tuesday October 15th at 6: pm.

by Audio or video means as provided in this policy May participate in all aspects of the meeting including voting on any item Cindy would you please call the role Gonzalez Thomas pres AR here gilber pres here M here Meadows is he supposed to is he on the not yet no no no I I'm watching he's gonna give us an alert present all right and next I would invite Raquel to lead us in the Pledge of Allegiance Ali flag of the United States of America and to the Republic for it stands one nation God indivisible with liy and justice for all uh Tom are there any items to add or remove to the agenda this evening nope we're good all right uh public comment Holly do we have anyone who signed up for public comment we do not all right then we will bypass that so then we'll move right on on to our BPS Partners starting with Mr Ray the be EA president so far everyone loves the new setup so Kudos just a couple updates for you uh the district coordinating Council had its first meeting of the year last night and as you already know the Central purpose of the district coordinating council is to coordinate the actions of District I think we are truly privileged to have so many different collaborative structures it's an opportunity for all of us from the perspective of the Bea these collaborative structures provide an opportunity to elevate the teacher and educator voice so that we can advocate for our colleagues and most importantly for our students this is the second year of this committee and if I'm being honest I think we're still finding our stride a little bit but I'm personally hopeful that this Council can be a mechanism to strengthen trust and transparency in the district we hear from our members time and time again that they are ready and willing to give input to give feedback to roll our sleeves up and work collaboratively with administrations so if the DCC is something that will help facilitate that process and I think that's something we should all be excited about Additionally the district Equity committee will be meeting tomorrow for the first time this year at this meeting we will be discussing a potential restructuring of this Committee in order to bring new lenses to some of our existing District collaborative structures we must ensure that the diverse experiences and backgrounds of all of our students are recognized embraced and celebrated and that we deliver programs support and opportunities that all of our students need to succeed and now we have a road map for this work via the strategies outlined in the district's strategic plan priority number two fostering inclusion belonging which in my time here is arguably the clearest commitment we've made as a district towards prioritizing these efforts so let's get to work and I look forward to providing you with more updates on that committee throughout the school year finally on Wednesday September 4th over at the high school we completed the biannual ritual of preparing students for what to do in the event of an active shooter this is something that I take very seriously and try to instill in my students that they need to take it seriously as well I usually share my experience as a substitute teacher shortly after the horrific shooting at Sandy Hook elementary school in Connecticut because that was the first time that I truly fully contemplated that having to be prepared for the unthinkable was something that was inherently links to being a teacher I would also note that on that same day we did that drill we had to modify our discussions for fourth block classes because there had been yet another school shooting this time in Georgia where two students and two Educators were senselessly killed I commend our high school administrative team for making the call to Pivot but good Lord what an incredibly sad way to remind students of why we unfortunately have to do these things in the first place I Shar this with you the board because I want you to know and I'm sure you already know that as Educators we have to think about these things our students have to think about these things you have to think about these things and that alone takes a toll I'd like to read from something that's been circulating on social media amongst my friends colleagues and fellow Educators um I suppose it's a poem and it beautifully summarizes the feelings of uh so many of us every teacher you know has thought about it every teacher you know has a plan for an active shooter every teacher you know has weighed their point of fight or flight every teacher you know has walked their room looking for blind spots every teacher you know has passed their classroom to see what it look like from the outside every teacher you know has wondered how fast they can lock a door every teacher you know has had to talk about the spread out or group together methods every teacher you know has gotten jumpy at least once at the sound of a fire alarm or unplanned announcement every teacher you know has wondered if they could be in the way long enough to prevent damage every teacher you know has thought about how hard it would be to keep 25 young people quiet every teacher you know has walked into a different classroom and notice where the doors and windows are every teacher you know thinks it can happen so they pray that it doesn't every teacher you know we aren't going to settle the National Gun debate on gun control versus gun rights at a Schoolboard meeting although I'd encourage anyone who feels strongly about this to contact their legislators what we can do is be steadfast in our commitment to supporting every single child in this District by letting them know that they matter we are here for them and that they belong happy Hispanic uh Heritage Month go Bulldogs solidarity forever with my brothers and sisters in Besa thanks for letting me speak good night and good luck thank you Mr Ray and now I'd like to welcome to the podium I just saw him walk in bester president Mr Kevin bman good evening I was uh Drew sorry I missed your bulk of your comments I had to uh pick up my wife from a meeting and uh drop her off thank you everyone um I will be much s shorter this month than I was in the previous month uh of course as uh was noted in uh Dr excuse me Mr Kim's comments of earlier in the week bba's big uh uh news of this month was the induction of Tory prior into the Hall of Honor uh as a campus monitor we were all very uh excited and pleased about that there he is there a handsome man and uh for those who were there it was um a nice uh celebration it was um nice to meet uh tor's uh parents and blessing that they are are are still with us and his family uh to be on hand how nice it was to see so many family and friends of the indues uh this year uh you know um it it was just a nice celebration and and um a uh a nice celebration of everyone in the community that that so many people were able to be on hand for that a revitalized bespa is uh also now uh participant in the bavia uh uh I'm I'm not certain if I get the name correct Foundation of educational Excellence so we will be part of that selection process going forward the process that selects the uh future uh classes of inductees into the Hall of Honor as well as as moving in uh to the school year have now I believe all of our appointees to the district stien committees and I'm I'm not going to try to name all of those because the acronyms uh still uh I still struggle with those but I H happy to say that we have all of our appointees uh to those also um I I think and this is actually my final Point uh for the evening I recently had the opportunity to attend my first and again I'm going to be challenged with this bavia interner school council meeting big and that was a real treat which gives you an indication I don't get out all that much Mrs B handles most of the social uh engagements for the family but it was a very fascinating um and interesting Saturday morning Danielle was there as was Mr Kim uh it was a nice opportunity to meet so many of the people from oh Drew was there too so many of the um people from the elementary schools our children our adults now so I don't have um opportunities to uh meet and and engage with the parents from the elementary schools uh as much as I once did but it was a great opportunity and I look forward to meeting with those folks again and I think one of the highlights of that was the presentation that Brad delivered which was I think also an interesting uh response to the board's May meeting in which um heard quite a bit about bullying and some of the uh related topics Brad delivered a very interesting uh explanation and presentation related to not only the legal um definitions of bullying but also just how extent of the various schools within the district handle that topic how the administrators within the building uh address those reports as they come in and I thought it was just a very good uh explanation and as Danielle contest I hope I'm not taking anyone's Thunder or subsequent reports deleted half my paron me I took par your it it my coms are gone between you and Drew we're good and it was did you already comment on this too because I'm afraid I was I was like it it um it was just a uh as I said a um an interesting explanation it led to I think an hour about an hour and 15 maybe an hour and 30 minute discussion uh from the various participants so that's primary reason why it was such an interesting morning for for myself in any case as I said uh BPA is now uh fully engaged in these committees look forward to presenting uh our our perspective on these uh panels as we go forward we had a regular monthly meeting this afternoon with the team from our Jack it was really our first meeting for the uh new school year so it was really kind of a status report on some of our activities brief meeting uh today but as we go forward into the and deeper into the school year um I'm certain those uh meetings will be uh more detailed and we'll have uh more in-depth things to to share with you as as we go into the deeper into the school year that's it for me for this evening as I said we I would be much briefer than I was last month but thank you again good night thank you thank you Mr bman appreciate your comments this evening next up I'd like to welcome our board ambassadors student ambassadors to the podium all right all right so a lot of things well actually you can start us off oh our name is j by the way and my name is Zara we're the student ambassadors and starting off the we the year we had a lot of activities and events going on last week we had the homecoming parade it was a great opportunity for like the clubs to show their spirit and pride and lots of clubs participated and overall it was such a fun and joyful experience and the marching band and um Color Guard put up a great show all right and then for some events that happened this week we had um the school assembly as you know um I will say it was very sad loss for the seniors when it came to tug of war we got beat so quickly by the staff members um but it was definitely fun watching band and dance and there was dodgeball tournament there's choir that performed and we even had musical chairs this year which was new very cool to see and we also had the homecoming game which was super entertaining um this is the craziest game I've seen actually we won 56 to6 I hope Lake Park is doing okay but um along with that we also had homecoming homecoming was super fun we had a Under the Sea theme and I want to thank all the staff and volunteers who help put that together super super fun night and um really want to appreciate all the work they had right we also had the paint the town weekend which was so which was engaging way to like showcase student artistic and creativity ability and we also it was also a fun way to add a little bit of color to City and um talking about seniors we had senior sunrise this Monday I woke up bright and early but it was worth it there was Donuts um all our friends came you know we put blankets down it was definitely a Bittersweet moment looking back um to this final year of high school but hope this tradition continues for high schoolers and um lots of fun events this week and a great start to the school year so that's all we got thank you thank you thank you and D appreciate those comments um move now on to 3.3 board liaison committee reports we'll start with Sue um beefy met a month ago basically we always meet like the Thursday after our meeting so like we'll meet this Thursday so back last month um basically it was just our first meeting of the year um we welcomed some new members in and it was just kind of a get to know you process and stuff like that and we basically talked about our Hall of Honor event that we had last week it was a wonderful event well attended um we have an honory right here in our midst can you wave Amy Tori was you know honored we had a great float um I like trolley bus in the parade uh the football game was fun um the event itself time you were there was that was your that was your first one right what did you think it was I thought it was awesome it was awesome I thought it was amazing it listening to the history and just hearing the story it's always wonderful and you know the speeches were nice and short this year yeah but it was great so even Amy's was short even even Amy's yeah you kept yours we were a little surprised there Amy hey anytime you can keep it under some past winners that were 45 minutes or so a well you just have to look at who was the past winners and you um but it was it was wonderful so I would encourage anyone to go to the Tavia foundation for education and look it up Hall of honor and we're going to open up the nominations pretty soon so get your nominees in you could be like Erin and nominate someone and it can happen it could happen that's all I strive for do you like Aaron May you'll get nominated nominee could win yeah be honored thank you sue uh Mr arandu um yes so two committees the rra um met twice uh I was able to go to the first one at the end of August and it was more introduction I would say we did go over a few items some of the capital project or like some funding issues and budget stuff and then um Josh you talked about the uh a new way of paying fees that we might be going to as well so I think more more info to come on that um do you want to say anything about the second meeting I wasn't able to attend uh the second meeting was a great idea to have but it was during homecoming week so that wasn't a good plann event a lot of people couldn't make it um basically we just shared out the feedback we got from Beck okay um on the payment processing which was very positive so we're moving forward and looking in opportunities to do that moving forward um and then we talked about the insurance piece which is on the board today very good and then stien committee we haven't met yet so I think it's coming up Steve Thursday so uh we'll have a update next month thank you rob Raquel so plaque has their first meeting this Thursday as well so and then we had our policy committee meeting uh where we basically went over uh the policy 7.18 which is the Bing um so it was a very good meeting very in-depth very informative um all the questions that were submitted to us were answered um and of all the questions there was really only one that was an actual about policy everything else was procedure um and that policy is we just kind of wanted to maybe include um uh 7.02 has uh they're saying is the district will not tolerate harassing intimidate intimidating conduct or bullying whether verbal physical sexual visual that affects the tangible benefits of Education that unreasonably interferes with the students's educational performance or that creates an intimidating hostile or offensive educational environment so we just asked if we can include that as well in our 7.18 um so all the other questions about procedures just for everyone here uh so Tom and Holly are working on a flowchart or a diagram so um as a general of what happens when a report is done and and uh so with homecoming week it things were kind of uh people schedules are busy so Holly as soon as she's done with that uh she'll give it to Tom and he'll give it to us so we can look at it um all the buildings have gone through bullying retraining this year and um we also as a board have uh will discuss how we want the dashboard presented to us whether that's quarterly uh semi-early monthly or um whatever so we can hold ourselves as well as um the administration accountable and we can see where the trends are um if we're going in the right direction wrong direction if we need to maybe change some procedures to ensure that we are going in the right direction so we'll have a second reading tonight of this policy and then we'll have a first reading of the Title Nine policy which is 2.26 five and our next we're still figuring out our next uh meeting but in our next reading we'll go over the title N9 policy and and if we can some other ones that um you only really um changes our footnotes there's nothing really major that's it all right RJ um I so first of all I was assigned to the bck committee so and I was and then I can't make it because of different um obligations so I know Danielle went too so thank you for doing that and whoever's going to be going to the Future ones I appreciate it B is actually very invigorating so um speaking on that earlier I really enjoyed the the big meetings it's fun to hear to see all the parents that are there so look forward to the update um I'm now new to the insurance committee and Josh caught me up on it um open enrollment is coming up soon which is why we've got some important action items on the upcoming um on the agenda today so he'll walk us through all that so there was nothing that I really need to cover except I did learn a new acronym which is Eric and you I wouldn't be surprised if you know Eric But Eric is Employee Retirement investment committee is that correct incentive committee dang it incentive committee did you know that one I just like you know there's acronyms we have here but why not throw one more on there so okay um and also I just want to say I thought you had lost your name tag for a second you just fit in perfectly right up here I just thought you were just normally sitting there oh all right nothing else for me all right thanks ser Dan um yeah so uh CAC is meeting Thursday is meeting W tomorrow Wednesday um so no reports on that Bick as we've heard about I met on the 7th and you still invigorating I also had that written down um but it really is it's it's an amazing um group when I used to be in the PTO I used to um love to be able to be part of it so it was it was really nice as it's already been touched on um the meeting consisted of discussion discuss discussion around bullying policy 7180 um so there was a lot of conversation good discussion lots of questions open dialect back and forth um so you know a lot of the people that are there are Elementary parents but they might have middle schoolers or high schoolers but they're representing all of the uh the six elementaries and then you do have like Buffs stage stage stage B BN BN uh yeah because lean was there so you have um various voices there and um that was good that was really good that took that went for quite a while so they had a lot of good feedback a lot of good questions like I said um and they moved into the cash collection process with Josh um and it was really good I think to have that PTO voice of like how different processes or different platforms would potentially impact them um so I know you took a lot of their feedback and that was that part and then they moved into into updates from each uh like representative and like it's just really cool because they they want to get together as a community to actually like share and like how do you do this and what did you do problem shoe and they're looking to get together outside of bck to like just be more in community which I think is really awesome and I think one person had brought up and I don't know enough about it but um where they wanted to do some sort of fundraiser that was elementary wide so all six schools so looking forward I think you guys will talk more about that great um Flyers was a big thing which will I'm not going to be there the next time but um paper Flyers so you guys might hear more about that but that way a hot the room got loud with that one so um it's impacting their fundraising so I felt like I need to pass that on um in a negative way but they're going to talk with Holly Tom and um at the next one so next quarter um I think that's it for big um I was able to tour BHS I'm the ladies on there um which is really cool I I was blown away I've only been in the element entries I've now like you know dve to Roto a little bit um it was insane I mean I just I was blown away by the amount of various activities happening one time like you turn a corner and there's this that and like I turn another corner I could smell like amazing food and it was a culinary class I was like what is in there but like you know and it was just amazing to hear like how many different things are available I can't wait till my kids get to that point and there's just I think something for every single student I got to go into the one room where they're doing like video and design I think that might be new so they had all these video cameras they were recording the same thing learning how to edit the videos just super cool so that was really interesting um do you want me to touch on student bassador is now sure okay comfortable too yeah yeah absolutely so the other part that um Aaron and I worked on were the student ambassador interviews um we we're looking for one to two extra kids we are going to keep Zara and dedon they are seniors this year and so they will be the mentors to um did you know you're going to be the mentor okay thank you for staying on too I mean it's so that way these we have um we went through a process where we interviewed so um how it works is the staff will nominate students and those come forward so I think there were like 15 16 nominees out of those students six express interest to go forward um and interview you so we sat down with them asked different questions got to know them a little bit um and then through a process we did um we did come to it was really really hard because all of these kids were phenomenal I mean absolutely phenomenal so um we narrow it down um so next uh meeting in October we will be welcoming and swearing in uh both our Juniors Grace Nelson and Kia oberg um so they will be working like I said with Zara and du and in the lay of the land and we should see I don't know if all four will be at every meeting but it will give us that variety of like just in case maybe some have a performance or something going on because they're all busy um so two new and then the two existing um and I just want to say thank you to the students who all all the students who interviewed and I just encourage you guys to keep doing what you're doing and if you are interested didn't make it on and are able to try again next year please do um my last thing is not uh leaz but I went to my first football game and it was the homecoming game that was intense like I was like whoa there is so much energy and excitement at that I mean it was amazing thing right it is I I was told ahead of time to stay away from like the South End they're like do not go there you will get kicked out it was aru who told me like don't even try because it's like the kids section so I stayed away I mean that was that was amazing it was really really cool to just see all of the parents and just everyone com in community it was insane though like I've not ever been around that kind of vibe before so that was a good first game to go to that's that's what I have for this for my reports all right like going on thank you everyone so now we're gonna move on to can we one thing yes Rael did you want to share what Yi and Craig did yeah so we had our interviews with DMG and Handover group um both of them went well uh so DMG they're more of a business philosophy and a business model um so they'll how we took it is they will be very direct they won't sugarcoat things um the interview was kind of maybe more a little bit one-sided but we did get our uh we had a few questions they did answer them um they sent us the presentation they didn't go too much into their presentation um but uh theirs was pretty good uh their price point was was 110,000 and that would go from October 2024 to March 2025 and that includes their airfare hotels and anything like that when they come and visit uh Handover um so they did their presentation they basically went over their whole presentation uh answered any questions that we asked uh they were a little they have more um say like resources like the library uh with articles and so forth like uh that could kind of help us with uh navigating our strategic plan and how to go about it um we do think that I we kind of agreed that we would ask them to if we're doing something wrong you you have to tell us and you have to be direct um we don't want them to sugarcoat any items um so they have two membership items uh one is the advisory membership and that's uh 87,500 and then the strategy uh membership was 1, uh 29 sorry 1, 29,000 129,000 sorry um so visory one has a little bit less um uh things that you can do like it's limited like who has a who has the uh access to the library the Strategic one has you know a lot of people can have access and so forth so they're both pretty good um so yeah that's about it I don't know if there's anything else you want to add no so I think the next steps will be to continue this convers ation at this point after processing with Raquel and Craig and uh we'll deliver the full breath of the full depth of the information to the board so you'll have that time to to peruse the materials and then um what we're thinking is October actually placing it on the agenda but uh we do as Raquel's pointed out we have the information in hand so I can send that this week so you'll have a full month to review anything thanks for anything else all right then we'll move on can I make a one quick comment so on the student ambassadors was and we've talked about this before was there any thought to kind of um expanding the scope um because right now it's very high school focused um like expanding the spoke so we get messages from the other schools within the district yeah yeah we did talk about it and we as we sat down with when I was doing the tour I sat down with um Dr Smith um they're they're they do want to and I think with having more kids it might make that easy but like part of it is you have to have transportation to the other schools if you want like to dip into like student counsel or if our if the high school like you're asking them to go to elementaries to just kind of like chitchat it might be a little hard but where we may be able to utilize it is like when you had like the Bulldog Ambassador um maybe if we're looking for something to get information from students or have them help to maybe have the high school students join in with Elementary and Rolo students to maybe work on an initiative um and kind of do it that way we did very much vocalize that we would like to hear more about it it's really trying to connect everyone's schedules and trying to figure out what that what would look like right because like even if you do Zoom like if say DQ has AB andc to do and this student has this and you're trying to like it might get a little complicated but I think we we've kind of made it clear that we would love to see if we can try to make something a little bit more Progressive and head that way so is your question like hearing more about from the whole District or like actually like having younger kids be student advant both actually I wouldn't mind I think you talk about great mentor mentorship opportunities that like you student council would be a good place to kind of like if you have student council kids working with them I think that might be a Natural Bridge that's what was my thought process is maybe they can work together that way so weird talking about that so I think like the first step will be maybe incorporating more messaging from the other buildings and then that's OB I mean it's a board committee or a board appointed position so I mean something we can talk about if we want to pull invoices uh you know from the younger grade level so I will say that I think this originally went from one student ambassador and now we have four so I think we are going in the right direction but I definitely think that's feedback that's worthy of having further discussion for sure yeah one question that we had asked is like do you feel comfortable working with younger kids um and everyone was amazing they they listed their various experiences just to kind of like make sure like they feel comfortable with that so it's worth the conversation I think we're all feeling like it would be nice to hear from their perspectives as well thank you all right anything else all right then we will move to 4.0 uh 4.1 the board will now go to close session we do have action items after the Clos session and uh everyone here is welcome to stay uh if you decide to leave we want to thank you for coming out this evening so at this time uh I would like to entertain a motion to move to close session is allowed under the open meetings act for the purpose of exception 5 i l CS CL or did I do that right yeah um I'm just noting time Cindy time 1932 was that the right number you read off that was the right number I read off yes you sure you good to go so just need a motion second so who was motion Rob second RJ Cindy will you please lead us in a roll call vote um can I just mention um I had the we have actually it was the wrong it was a wrong motion so if you can go motion I'm sorry about that that was my error um if you go under tab motion okay now I'm really getting sweaty I'm Sor I'm let me bring your pocket guide that they gave you I got my little cheat to vote no on the motion then yeah we're going to have to redo the motion okay so then in nobody voted I vote no yeah so sorry about that's all right mve to do then it didn't feel right I mov vote no no but what motion did we agree on oh yeah this like yeah wow I have to read that I feel so much smarter all that I asked didn't sound right to me have all memory that that's all right okay can you read it now yeah I can read it now I got my glasses all right here let's try this again round two uh motion to adjourn to close session for the placement of individual students in special education programs and other matters relating to individual students 5 i l CS2 C10 so moved second motion Mr arandu second Mr mattisse Cindy will you please call the RO gonz Thomas yes Meadow AR yeser yes M no yes kilbert [Music] yes e e e ask e e e is 756 and we have returned to open session Cindy will you call the rooll here Thomas present here pres everyone check in with Craig he's still unavailable okay nothing there all right we'll now move on to uh five point1 the consent agenda according to our board policy we designate a portion of the agenda as a consent agenda for those items that usually do not require extensive discussion before board action these items generally are routine recurring and can be grouped together for efficiency Steve would you like to go through it absolutely 5.1 and 5.2 is the approval of the August uh 20 24 uh regular meeting and close session minutes 5.3 is our monthly uh Personnel report 5.4 is our monthly payroll and bills uh 5.5 is the destruction of our close session recordings from February 21st 2023 uh 5.6 are the donations that we've received we appreciate the donations from Ruth coin uh from baf and from the Community Foundation of Fox River Valley we appreciate their generosity uh 5.7 is the approval of the uh required annual uh administrator and teacher salary and benefits report 5.8 is the authorization to begin the development of our FY 26 budget 5.9 is the approval of our insurance benefit plans and 5.10 is the approval of this consent agenda all right does anyone have any questions for Dr Pierce yep I have two all right go ahead when you're ready let me find them so mine is this with the insurance um so it says 5.9 uh HSA our percentage of contri is that remaining the same and it's just the IRS is total is changing the total yeah so the the deductible has to go up because it's a high deductible plan and we're at the minimum so what we've traditionally done is our HSA contribution is half of the deductible so it went up so we're raising that up to keep that 50% and then do we have a savings total for the vision and health since they're combined now yes so um um it ends up being a $15,000 yeah $155,000 savings and a lot of that is because of the fact that we're using bswift so this company is giving us a $25,000 credit because we have that benefits Administration system so the total cost is more but because of that we're getting more for Less um and that's because not to get too technical but everything's done through an EDI f so they're more confident in the data that's flowing through so they're willing to give us money off because of that and these changes will go into effect if it's approved it'll go into effect January correct so we our fiscal it's a little complicated our fiscal year is July 1st right through but our insurance starts Jan one and that's because of the high deductible plans uh the HSA contributions are tax benefit so we have to follow the tax year that's it anyone else have any questions for Dr Pierce all right then I will entertain a motion to approve the consent agenda as presented so uh motion by uh Sue second by Rob Cindy will you please call a roll call vote Meadows I'm so sorry sler yes mthis yes yes gilber yes Gonzalez Thomas I'm going to vote on this even though I have benefits do the ba I'll vote Yes yes yes all right we'll now move on to section six Tom is there anything for you to share this evening under reports um we had several foyer reports and they've been presented to you um in the memo and we're granted um are we going to go through the policy reading no we're do treasure report okay sorry I'm sorry treasure report Josh um nothing new to report everything is going typically um you're starting to see us getting our revenues from taxes um we do have a slight increase in operations and um maintenance but that's expected when we have needs so nothing completely out of ordinary all right and then we'll go to 6.3 a policy first reading roel do you want to lead this or not that's what's on my notes that's for me uh sure I mean yeah the purpose of this report is to bring policies to the board for review the board's policy reviews regular review to ensure alignment with the board's desired direction as well as compliance with changing statutes and regulations for the state of Illinois uh there is recommendation is there's no recommendation at this time the board will take action at the the next regular meeting uh the policy uh there's one policy that we're bringing for review recent press updates in the redline version is attached this policy will be presented for a second reading adoption at the October 22nd 2024 Board of Ed meeting so it's 2.26 5 Title Nine um it's was was called sexual harassment grievance policy it's now just called grievance procedure sorry so the first reading I if you want to bring it up yeah um St do you want to add anything that might be pertinent for the board to consider as we go from this month's meeting to next month's meeting yeah this I mean there's you know this is really taking the new title 9 law and the federal government put forth and is finally you know not finally but it just takes time uh for it to come together and so that's what this is and with us I I believe and certainly our uh policy uh folks here can correct me if I'm wrong but what's going to happen is this new name has impact on a lot of other policies because as we all know as you look at policy there's references and footnotes and crossover and um this name change which really broadens uh the scope of the law um and different protected groups um it has impact on other policy because it all aligns together and so you'll see more policies coming in future months that are impacted by this name change I guess is the point all right and we're following press recommendation which is the new law I'll just add this is a policy that we're going to be reviewing at our next policy meeting so we'll have more detail to share the next board meeting so is it just a name change is that what you're saying is it that's the only thing no content is changing the content that's changes they did broaden the groups to be defined within the policy itself so the name changed itself to broaden and then that they've identified a larger encompassing group um that are identified as people who can provide a complaint okay I'm trying to say it INF legal jart but it sounded better when our attorney came and trained us I think you did fine uh it's been a policy that's Title 9 has been kind of a moving Target over because it's been dependent on which Administration has been sitting in the white house there's been uh legislatively this has been driven by you know um federal guidelines and so you know we're once again at a point where we're changing because we have different administrations making different changes to these things so but this is good it broadens the definition it clarifies you know um who the complainants can be and are under this policy anything else from anyone all right then we'll move on to our action items for the evening we're going to start with 7.1 authorized memorandum of agreement with the Boys and Girls Clubs of North Central Illinois but before we get into that discussion uh we have representatives from the organization here from the boys and girls club and I would like them to welcome them to the podium and um make their presentation thank you for being here thanks for com so while they are uh sharing and distributing the materials um just a quick context intro um thank you as to how this happened this connection just so the board is aware uh this connection with the boys and girl clubs leaders that are here today um thanks Lis uh began with their presentation at the Aurora education commission I've shared with the board that uh bavia for the last 5 years has been part of the Aurora education commission which was started by maror RN in city of Aurora and they invited bavia because the city of Aurora is our second largest uh community that feeds students to our school district um one of the things that early on in my tenure when I was listening to presentations the question I had for the council and for the mayor himself was when these things are happening for the Aurora education commission is the city of bet like does BPS all of BPS get to benefit in it or is it just for our kids and and I appreciated the very quick response that we ended I ended up receiving and said what's good for the kids in Aurora are good for kids in Pavia so and all BPS so I really appreciated that so that prompted me then to reach out to uh to our guests here tonight Natalie and Liz and and they'll give you a great presentation but they then so quickly and graciously invited me to some uh of our meetings and to their blue star night which happened on May 9th right so on May 9th we they had the big blue star event with highlighted kids from all over the region that have been part of their program all the celebrations that were happening for kids from little ones all the way to students who were graduating high school um we got to meet Abigail right who was your big winner from the region and moved on in in their in their selection process across to state level then eventually the nation and listening to her story and the dreams that she has about what she's going to do with her steps in her next life is just her next steps in her life were amazing um so then one of the things I just want to share with Bor is that the reason why there is interest in this is the focus of the Boys and Girls Club is about ensuring students graduate that they graduate on time and have been support supported in making decisions that are going to assist them with their post-secondary life life choices whe you know whether we're talking about career Pathways um higher higher education and the other part that I personally think fits so well for what we're trying to do from an equity standpoint is that a large part of their actual mission is to help children feel safe and as in your words says the club more importantly belong and if there's anything I feel so incredibly uh immersed in when I since I've been here in bavia is that I do believe that we can have belonging beginning with bavia all right and that that this was a perfect partnership and um so anyway when I think about belonging in the programs that we have beefy chip in um pto's bspn everything we talked about why not add these wonderful folks here and the programs that they're bringing to the table for us and our students um so before I turn it over I just also want to thank really quickly uh some of our folks that have worked really hard to make this happen with them and I want to thank Amy and Hol and uh and then uh Chris milka and the team over at HCS so thank you to everybody we got to meet the team from the Boys and Girls Club Great flol super exciting all right I'm done well I don't think we have anything else to say because wonderful than you're hired sorry that that was phenomenal and I'm limo Garcia I'm the chief development officer for the Boys and Girls Club of North Central Illinois uh before I I turn it over to Natalie to introduce herself and talk a little bit about um our operations and local program I just wanted to well one want to say thank you we are thrilled to be here you know we always have a goal of of serving kids serving more kids serving them better and so the opportunity for new Partnerships is something we are ready just to like jump in with you know with with both feet um if I was someone that would jump in water but any um so we're just we're we're thrilled at the opportunity and we thank you and thank you for being so gracious and and and so welcoming and the team at HT storm is great as well um I just wanted to give you a little bit little bit of perspective about our organization in case you're wondering Boys and Girls Club North Central Illinois what does that mean where are you who do you serve um just to kind of give that that background clarification so our organization began in Elgen about 31 years ago and since then we've grown from you know one building in Elgen to 35 sites throughout an8 City region and so we serve youth in Elgen and South elen shamberg Streamwood Handover Park Aurora and North Aurora and as we move forward now now bavia we actually had an additional City we served uh some to Kel youth this past summer um it was a summer program but we're working on um they're building a new school um in a neighborhood into Calin once there is open we're going to be there as well and so we and you may be familiar with the and Girls Club you may not so I might be redundant but we serve youth in our organization from preschool through high school and kids come to us every day after school um you know uh every day after school and all day during the summer Monday through Friday and we basically say when when school is out Club is in they come to us for meals enrichment programs friendships belonging social emotional support homework help and those are the kinds of things that we focus on and that we will be doing in bavia but I'll let you talk a little bit more about I'm doing great I'll just see you all later so nice uh to have you but yeah so my name is Natalie Pollock I'm the Chief Operating Officer I've been working with Boys and Girls Clubs it will be 15 years this December and um but with Boys and Girls Club of now North Central Illinois uh since 2017 and uh just truly very passionate about our mission and really identifying uh kids who need us most I can I can sell a boys and girls club to anyone a lot of times people think that it's maybe kids that are only lower income or kids that are only at risk but truly I think that there's a lot of students no matter what their family background is if they have a dual income household or they have a stay-at-home parent a Boys and Girls Club is there for them um in in the folders that Liz passed out there's some highlights about our organizations she mentioned a little bit of our history um and you know just touching a little bit on the programs that we do we really want to offer a wide variety of opportunities we know that with exposure students start to find um our CEO who's who's unable to join us tonight she'll she'll tell a story of turning on their soul light so what really excites a child or a a teen and gets them um it you know inspired to go to the next level and that's our goal is to provide them with as many different opportunities as possible so whether it's supporting them in their academics and ensuring that they feel a strong connectedness to their school or um exploring creative programs through the Arts providing Healthy Lifestyles activities so that students are active and eating healthily and also making healthy choices um among uh many others there's leadership programs there's Workforce and career development and life Readiness um we we have the opportunity a lot of times people ask well what makes you different from another youth serving organization there's a lot of people out there um serving kids and and something that I'm really proud of is that we are part of a national what we call movement with a capital m and um it's our Nationwide we have 5,000 clubs you may have seen us on Good Morning America with our 5,000th clubhouse in South algen and um we're serving about 3.5 million kids that means that we have access to uh wealth of resources whether it's professional development uh or uh program curricula so all of our programs are the majority of our program are based off of Boys and Girls Clubs Of America curricula we also integrate youth youth choice and youth voice and also staff voice so if someone loves to crochet like perfect let's teach kids how to crochet or someone's really interested I keep saying skateboarding and I don't know if it's cool or not anymore but if someone loves to skateboard then then please come teach the kids so that they can get excited about it um I think a little bit to touch on of of where in addition to to what superintendent Kim shared for us everything at the Boys and Girls Club is about access uh very rarely will we turn away a child and um really our goal is to never do that and our our goal is to not have weight lists our goal is to make sure that everyone can be a part of it no matter what their their income status is and through our partnership with uh CCAP or the child care assistance program uh we'd rather count on state funding to serve those students instead of relying on families and and their hard-earned doll I think the other Focus that that we're really proud of is just our impact on chronic absenteeism this is a challenge not only in this District but in every other District we serve and we were really excited this past year um to discover with some some data at school district u46 which I'm sure you all know is the second largest District in the state that our impact on chronic absenteeism was significant and so we are just continuing to lean into that and our goal is to duplicate that in other districts that that we're serving so any questions that you may have that Liz and I may be able to answer go ahead arj me Mr Mattis I'm just curious on the attendance so far I'm so sorry say again the attendance so far um so we just started yesterday oh I don't know why I thought I it started earlier at the school year I'm sorry traditionally we would start at the beginning of the school year um but we because of the the quick start to our partnership as as superintendent Kim mentioned we met just in May Tom Tom Tom mentioned uh yeah he's he's like that my BFF Tom and I um but but yeah so we started Midway through September we felt like that was a good opportunity for us to ramp up and our goal at HC Storm is to enroll about 30 students and we're a third of the way there two days in all right PA good no I was just going to add that I'm a Believer in this what you do because I'm a recipient of your services when I was in seventh and eighth grade I participated oh you never should can I ask where what club you went to uh I grew up in Eastern Iowa to debuk Iowa okay okay uh and some of my friends who I still talk to we still talk about some of those experiences oh that's so great it was Athletics we played basketball on the weekends and that's when there weren't as many opportunities as we have now um and so I still have a lot of fun memories of uh we would go play basketball and then we'd hang out and do some other foosball and do other things not we didn't skateboard it was the dead of winner did you do some crocheting uh hopefully not while you're skateboarding that would be that's what I did crochet I learned how to crochet um but no but I just want to say that something I I still think about so I did have an impact so uh I think this is wonderful what you you the services you provide so we we appreciate that and and we often will run across somebody that in some way has been touched by the club and their mom went there or they went there and um it just yeah it warms our heart like it's it's it's the best we appreciate you sharing that awesome what's our uh anticipation for like further updates um well it is a pilot so we're going to keep a close eye on how we uh see the program progressing and and what supports are needed um it's a good question you know uh as a board if you would like a monthly you know each board meeting just to see how it's going or if you'd like it as part of the um data report you know at the end of the semester or what you are looking for we're going to be keeping an eye on it you know obviously uh on a regular basis and we have Mr Mila on site um as well so but um one of the things I wanted to add to that I think is really critical when we talk about access and reaching to all pockets of our community um what's amazing is too that one of the site staff members is bilingual and so I had an opportunity to see today actually see her engaging with some of the students um in a language are more comfortable and so I thought I thought that was awesome um yeah thank you Tom do you think it would be fair to have Amy just about the perspective that she has because she's been engaging with the family absolutely just come and share a little bit about so your kind of recruiting recruiting the family to absolutely yes absolutely so um as many of you know I work with our families that um may be um homeless or in crisis in some way so Mr Mila and I I have worked together as far as targeting some families that would really benefit from the program and it's been great to um be able to talk with them and share with them about the program and then now to see their kids a part of the program these last couple of days has been exciting um so I look forward to seeing more of our kids um joining and like they shared you know we're two days in and every day we see more and more kids signing up and and joining the ranks so it's really wonderful and so super helpful um especially to our working parents um to know that their kids are not only getting excellent programming but also um something that they may be able to afford as well like Natalie shared um you know it's it's great that they look at everyone and being able to serve the whole population with the CCAP programming and there's lots of benefits to that I would add that about 80% of our families that we serve organization wide attend our program for free so only about 20% of the families that were serving have the income level where they would qualify for monthly program fees do you have any questions for me yes who who's running the program over there um well they have a um site supervisor it's one of the their staff members I can speak a little bit to the structure so um so our organization we uh have a group of what we call regional directors that roll up to my position um and so we have a regional director that has has been overseeing our Aurora sites and we've sort of pulled bavia in under our wing and so that Regional director um then provides that large oversight there's a lot of coordination between her and Amy she is also bilingual and then we have a site coordinator who's a part-time employee uh and then there's uh Youth Development assistance so our ratio is about 1 to 15 so for every 15 students we plan for uh one Youth Development assistant and we aim to have a good mix of of representation for the students again with whether bilingual or um just ensuring that students feel like the adults they work with uh are representative of them and so we have a whole oversight structure for the program okay so it's not BPS it is not nope we just take care of them but I do check in on like I am coming no I and said hi and love on the kids and love on the STA probably will drop by at some point yeah it's excellent un like Tom wanting to come on the first day I'm like how about second day second day about you Tom want to say hi check it out no I want to check it outo I would like to go every day because it's a so I think to add you know really going yeah sure the the success of the program is is truly dependent on the partnership with the schools our job description this is no joke for our site coordinators and our our op staff it is written in their job description to make the school district or a school partner raving fans of the Boys and Girls Club so if you are anything less than a raving fan we are not fulfilling our job description and that's something that we care deeply about and it's through building those Partnerships we know that we don't oper in a silo we want to ensure that whatever is happening through the school day there's a solid um communication pathway between the school what happens after school and then as the kids return in the morning um so it it really is dependent on on facilitating those relationships and then you know our desire would be for the partnership to to grow and be able to partner with different leaders within the district to determine I mean I was really interested in hearing about the the student ambassadors and who whoever had made the comment about that mentorship opportunity with younger members like that was just really lighting me up because I think there's there's so much potential for that with high schoolers so yeah it really we want to facilitate a close partnership with the district and the school and as I'll just add as as we get going you know we'd certainly love to have folks come by and and visit um we we have volunteers come to all of our club sites and do lots of different things from you crocheting but read reading to kids just you know doing pu teaching that career speaker we have a lot of um external Partners a lot of corporate organizations that will that will come in and do some type of volunteer activity whether it's a stem activity or I think we had some folks from from ComEd uh at an aurora site about two weeks ago um teaching the kids how to make uh Pizza using a pizza box and tin foil and a whole solar oven experience and so those are opportunities that where we Eng gaug folks in the community too to to participate um because really the Partnerships is is is really key for us too if a board member wanted to stop in what's the process um would they contact you Tom or Mrs Nelson or hey let um Mr milka I would say let Mr milka know and maybe we could share a um a contact from our like one of our one of our folks that are on the ground heads up as well or someone from from our team just so that we I mean you're more than welcome to stop by at any time but I think they feel a little bit more comfortable when they know someone's coming and they're also sort of trained to kind of have their eyes and Open Eyes in your open of hey I don't know who you are why are you here so um so that you don't get some abrupt questions it might set everyone up for Success thanks for that any other questions from any board members Tom do you have anything else you'd like to add no I just just thank you again really excited really excited yeah thank you thank you thank you for your time thank you very much we're happy to have you here um so at that point I will say I will entertain a motion to to authorize a memorandum of agreement with the Boys and Girls Clubs of North Central Illinois so moved can I have you read it again I'm so sorry about it I miss this one too okay okay so I could read it this way okay we're gonna take two it is recommended that the board authorize a me memorandum of agreement with the Boys and Girls Club of North Central Illinois for a discounted rate and recognize the Boys and Girls Club of Northern Illinois as as a district partner in accordance with 8020 AP1 and AP1 so second motion by Rael second by Rob Cindy will you please call a roll call vote AR yes yes sler yes m yes L yes kber yes all right moving on to 7.2 approval of residency agreement Tom um if there are no questions I'm asking the board to entertain a motion as discuss in clot session some no no are we voting wait you lost you're making a motion so I think he has to read it doesn't he oh no he'll yeah yeah yeah you're reading I was just saying that as discuss post session let's all right I didn't know if you had comments so no no comment okay I will entertain a motion to approve the residency agreement for students A and B as discussed in closed session so second okay motion by Danielle second by RJ Cindy will call a roll call Vote sler Yes gzz Thomas yes yes mat yes lock no hilber yes all right we'll move on to 7.3 authorized purchase of battery backup for Dana Center Mr throbby good evening good evening uh so to simplify um basically the ups that I'm replacing runs all of our server infrastructure uh we host everything that the district is currently using um if you think about it I had some questions about like sizes and everything it's basically the size of a refrigerator um we've maintained one for a little over 14 years now can't get parts so it's time to go uh to maintain our uptime and everything and it's quite a bit of power to push through it so this proposal is for the purchase of that with a new transfer switch as well so that they can maintain and do things a little safer as well so you guys have any questions or is it 14 years normally the life of it or did we just kind of extend it I extend it a lot we actually this company that I'm buying through um they're very good um a lot of people in the area have actually picked them up now too they can actually uh maintain the batteries and stuff themselves instead of actually having to pay like APC or someone that owns it um they can maintain it all on their own he comes out and checks it about every six months and does a test on everything and we get a nice report back saying you know how good the batteries are and our average up time that we can have if we lose power completely luckily we have a generator here to pick that up but this holds everything so it's get time to start before we drop thank you that it any other questions anyone else no that Holly's battery is low yes want to call that [Laughter] out I think she could use this battery back up right now maybe she needs one of those I make sure all right all right I will entertain a motion to authorize the purchase of a battery backup solution from Quality Power Solutions in the total amount of $41,988 so moved motion by Rob second by Danielle Cindy will you call a roll call kber yes yes yes sler yes Gonzalez Thomas yes yes all right we're going to move on to 7.4 authorize a three-year agreement for Server infrastructure support and Dave you're up again uh so I don't know if you've heard about this on the news or not but uh broadcom purchased VMware um last about last year um they have been excessively increasing pricing um I started out this project with almost an 80% increase um the tech team and I work through some alternative solutions to bring that down we budgeted like a 30% increase I got it down to about a 21% increase so that helped us a bunch um and what we're saving is actually paying for what we replaced so it's working out really well um going with a three-year agreement I was able to shave off another 25k a year um so that will help a lot in the long term so the bill did go up but not as bad as we had planned for so I'm happy where we're at some people saw over 200% increases in the private sector it's just been insane so being education generally we get discounts they don't care so but I think we did pretty well so this runs all of our server infrastructure all the Automation and keeping our uptime like it is um it runs all of our servers to host power school and things like that um on the back end the three-year agreement let me get that 25k off a year so any questions all right um I will entertain a motion to authorize a three-year agreement with broadc broadcom for VM support from Continental resources the annual cost of this agreement is 0,45 192 with a total cost of 33,43 .76 over a three-year period second uh motion by Sue second by Rob Cindy will you please lead us in a roll call Vote Yes sler Yes Gonzalez Thomas yes arando yes yesil yes thanks thank you Dave thank you Dave uh All Right Moving On to our last action item a second reading of board policy 7.18 prevention of and response to bullying intimidation and harassment Tom you'll lead this discussion um so just to kind of I'm going to piggy back off of what Mel shared earlier um we had our policy committee meeting uh we had provided uh responses to various questions that were submitted we'd also talked a little bit on the followup on some of the previous discussions and um I did want to bring to attention for the board um there there is a draft that Holly and Brad has worked on regarding our flowchart conversation and that is something we'll be bringing to the board uh and sharing with you um we also have uh Holly has prepared to show kind of there was a discussion about what what my IDs look like if there were some additional information specifically I believe the conversation was about RTO and so Holly has queued up a picture so this is what students have on their IDs um and with them on their person at all times um highlighting the information that we had talked about in the past second let me get to my notes the language that was discussed uh we did run it past Council Council U supported that that language we were adding um we had that discussion as well so I think you noted that so the attorney just for clarification uh reiterated that we can reinforce that language using the content of that actual policy which is exactly what we did um so that re is reinforced in in the draft form of our policy um and then one of the discussion points for the board uh the data dashboard um I know there was conversation which is really a matter of how the board would like to handle this this was a discussion from policy um recall I do believe you raised that as well earlier and if the board would like to have a discussion about frequency of data this is not necessarily related to the policy again a procedural item but certainly something that can be up for discussion for the board as to how often you'd like to review the policy all together uh here in at a board meeting um right now our strategic plan calls for a data review two times a year uh at the minimum at the minimum so uh I really at that point would turn it over if the board wants to have that conversation I wouldn't mind having it like every quarter or like every three or you know three or four months you know I would agree with that I mean I think if we get in a cycle we feel like quarterly is redundant or we're not getting enough change we can always change the time frame but I think starting off with a quarterly review would be a good start starting point me is this all data not just for U bullying it's like all whatever we're putting on data dashboard that's what we're reviewing every three to four months or what is it can we clarify right now I was talking about the said the conversation around the bullying bullying data yeah yeah now as far as the dashboard goes if we were to go quarterly uh just to Danielle speak to that a little bit some of our assessments for example if you're talking about under our domain of teaching and learning on the Strategic plan not all of our assessments happen on a quarterly basis so there might not you know what I mean like if we have our map data up that's not happening on a on a quarterly basis uh but like we could all talk about attendance right but specifically I know the board had interest in how often do we want to review the The Bullying incident reporting that was happening so yeah what would be the mechanism for how that's presented during a board meeting well why don't we go ahead and go into the dashboard conversation with this then right because last month we had presented three options to the board about either using vendor one vendor two or handling our data dashboard internally um it's your question Erin if we handle if we go with OP an option where the district is going to dashboard ourselves um it'll look like what exactly Holly had shown you it'll be static images taken from our five uh five Labs system and that's what we can show you on the evening of the presentation if you were talking or H are you pulling it up thank you thanks so would this then be presented during like your comments or during the put it under reports I think we would as a team we'd put it under reports to the board I mean that's just my suggestion seems to be most appropriate there now I know we also had a discussion if we should do it internally with the dashboard or we should go to an outside Bender is this an appropriate time to have that discussion we're talking about the data okay so um I've had some discussions with colleagues and Holly and um I don't want to speak for Holly but she was confident that she could at this time do this task without it you know absorbing all her time her staff so I feel like at this time I feel like we should try to do it internally and then over time if it becomes too cumbersome or we're not getting the data we want out of it or we're getting feedback from the community that they can't access it or they don't like how it's presented then I think we could always go back and entertain using one of those outside vendors I didn't put words in your mouth H is that accurate description of our conversation there was a time when you said I mean just between you and I but no Kidd um no you did not that was exactly what we talked about that this is this as like I pulled this together in minutes this doesn't take a long time um it just depends on how many of these little boxes like you can see each one of these is a different metrics right or data set so like up here each one of these graphs that you see and if if you don't want to see it as a bar chart but you'd see like to see it as a pie chart or some any one of these changes is very only takes a minute to put on here but if you want to see like 30 different layers of this information and it becomes extremely cumbersome then it'll end up looking a little bit like what you see up behind you in that art if if you want that much it's going to be difficult to put together but this is already like I pulled that right from five lab so would it be hard to do like each individual elementary school and then the middle school and high school for each of these boxes yeah like that's what I was asking like if you wanted to do like instead so would you just group everything together or would you group elementaries together or you could say like if you want box number one to be the district overall you want box number two like um just element ENT box number but it depends on what level of data you want from each of these things each one of them is a new data pull you know like if you wanted it buy a specific demographic or by low income or anything like that once you start layering that's when this becomes a mosaic of charts that no one will ever get to I think is what makes the most sense about doing it inhouse until we know what we really want to see I mean so with the data specific like to bring it back to bullying I don't um I don't know if I am clear on the like uh like who's doing it like who's deciding what data we're um actually keeping and you know how deep does it go and and is it presented here I don't know that like who's doing it or like how what is it I don't know that that's been very clear so what is that going to look like like are so the data is collected by each building site because that's what gets entered into the student information system okay and then from there that's how we're able to extrapolate any of the data that you as a board wanted to take a look at so when it like relates to what we have to legally do and report to the state is that going to be here that is going to be part of Brad's Community report um the data is going look different than what we've been doing right because of the changes that the U new requirements okay what is the Brad report so that's not going to be dashboard data okay you want to talk about the community report sure um part of the Strategic plan and and what that commits us to is to providing the board with frequent updates about those priorities so that would be a part of that report so depending on the level of detail you want to it but it would be going kind of a a status update of where we're at with the data behind the Strategic plan so I am not clear on what what that mean I'm sorry there's all sorts of metrics in your strategic plan uhhuh so I have to report that back to you as to where we're at twice a year when I'm saying data I guess I meaning the data that we're collecting that it has to talk about like the victims their identification not the actual person but you know was this the against the Rel any identifying factors on that person did it happen on a bus was it like are we going to understand that so that we understand what our bullying is looking like that's what I'm talking about with relation to data are we going to get an actual picture of what the data is who determines what that data is and how deep does it go is it going to be like here or where do we does the board want it on here if you want it on the dashboard that's what I mean like I think I think we need it pretty detailed at first so so we can see where the trends are where's it occurring and right that's my thing is I'd rather see like unfortunately that's just how I feel it's like yeah like you know what you know what's the bullying like you who is it against what was as possible yeah and then so that way we can see okay well we have an uptick in this how how can we address that you know like we know that we say that a lot of times it's as unsupervised unsupervised places like your recess your lunchroom your your bus and I'm not clear with the data that we have or can we um uh influence that to to tell us like yeah this was this kind of bullying on the bus this was this kind of bullying at you know on the bus stop so that we do have a clear picture of where it's happening how it's happening who it's happening to because I don't think that from what our conversations that we understand that um and I think that's where we talked about data is wanting to understand the full picture of it so can we do that internally so five lab can drill down to the student it happened to which is why we can't just put five lab on our website and we can't create even a public account for people to log in to F lab to see that information but that information is in there on each incident but in order to chart it out it can't just be like one person what was their demographic where this happened to them but you can see by school or grade or and each of the incidents does have all of those characteristics that you're looking for it just depends on what each report you want to see and you'd want to see the same thing each month or quarter or by anually so that you could see those Trends if you look so narrowly at one group or one person you're not going to see a TR so my advice is to find where you as a board would like that level to be is it by school is it by grade is it by type is it by location um I think so you can look at one number with there I'm Sor each report yeah so I think I do think um I kind of agree with my colleagues I like the ability to go granular very granular there be an opportunity holler for you to make a future presentation where you sort of give us like ABC this level this level or we could go down to this you know like this level of granularity this level this one what do we feel more comfortable with sure I really don't know yeah it's all it's all in there it's just that like I would if I were in your positions I would look at it like what is that one trend line I want to see right is it I want to see this going down is it bullying in general is it harassment intimidation all acts that are there's all kinds of categories of them is it that are all those in total going down is it the number by school is that going down well I think we're just trying to work the problem kind of backwards yeah we're trying to find the measurement that we want to attack and then I'll give and then we can we can pull it we're looking for we're looking for the measurement that it's like we're trying to find the measurement that we want to no so we won't know what the measurement is until we see all of them so like this what you shared with us and I I know I'm confused about this T it's the chart that you shared with like it it really Narrows down we can't do this or don't we have to do this somewhere that particular insert is uh Brad if I recall you and your teams have been meeting and talking about this particular spreadsheet you know what I'm talking about right with the colorss yeah so we're they're they're meeting on that right now is so this is the data set that you're talking about in terms of being provided to the board right right well because I I guess like when I was reading through like for the state reporting that we every school district has to do it has to really narrow down like was this a bullying incident that um was against someone's identity if so was it their racial identity was their religious identity check check check so in my head I mean okay so they're very much narrow and down we if we have to comply with that as a District can that be why why wouldn't that be able to be presented to the board then because I think for us and we are that makes helps us understand I know for me is our policy working is this procedural all this type of stuff but um it really show us the big picture I realize that I tick down very small but if we're already having to do it but making it public right like so the confidentiality is extremely important so once you start like if you say first grade at HC Storm by this race at this location people can start to identify who that individual may have been and is can we do a different uh where it does can you do like one box if you really wanted to narrow down by a school but not give so much so at storm they're seeing an uptick and just bullying but then you have another box where it's like we do know is a District are we having uptick and bullying related to race because anyone can ask the state for this data that does not narrow down by school that doesn't narrow down by like grade level but at least I don't think I don't think that data is there so I I mean can we not do that separately or I guess they do have age but I don't know who that's for is that not able to be done I just feel like that kind of a so the answer is yes the data is there these I've just pulled random ones off of this is like the standardized dashboard right we can say to five lab I want this specific number right and they can pull it and chart it year over-year month over month school by school whatever you want it's just if you begin doing that on each one of the different sections of our strategic plan you'll end up with a dashboard that is is 50 60 different tiles and if you're at in my humble communication experience nobody's going to look at it if you put up 10 that's a little more digestible like oh I can look through these 10 things but if I'm look if I'm scrolling and scrolling and scrolling down a website page because these are that's that's kind of the beauty of using one of those other companies because the data is there and it's interactive like you can o this is an interesting number I'm going to click on it oh it's going to take me to more information oh there's then it's going to maybe pull a different number for me so this is a picture a day and time so it that's the only thing it's like think about what you as a group want to see and if you want me to show you 10 options of what that can look like great think to yourself though how can we if we're going to be looking at this many items that are within our strategic plan bullying is not you know that is obviously an extremely important one we also have other metrics that people are looking at on that strategic plan that they're wanting to track absenteeism score map scores IR testing all that kind of stuff which they would maybe never get to if there's 50 things that they're having to scroll through each time I have a suggestion um perhaps we could have a future presentation Holly where you do a presentation where you present to us as granular as you think your team could do and that in your opinion the public would be able to digest and then the board could review it and assess if we think that's granular enough and then if we don't think it is then we might need to go and look at one of these outside vendors where then people can click click click click click and go gran gran gran graner that might inform our decision if this is something we should do in house or not I'm okay with that I mean i' would like like us to consider we we just went through a update of the strateg uh District strategic plan and I see this as an opportunity for us to be a little bold here we can go with this which is fine if that's what we want to do but to me this is very similar to the look and feel of what we've had in the past and I have full confidence that Holly would do a great job with this if we asked her to do it but I don't want to miss this opportunity this is an opportunity to get us you know maybe to that next level in terms of our reporting and how we engage with the community I'm not completely sold that this will get us there good point H what's up the only thing is is that we can look at traffic on our website easily right and if we throw the idea of like going simple initially part of that is to see if people are actually looking at it if nobody's goinging to that page to look at our data dashboard there might be a little bit of like I personally it would be like we were spending money on something that 10 people used buyer remorse little buyer remorse whereas if we go with this and we see like people are actually wanting to track our stuff then we can look at feedback that people are saying like maybe we should invest more because they want to see more it's a good point I just think we have an opportunity here to go to take it to the next level um I mean I so again everyone's opinions are val here share them I think from what I'm hearing I personally would like to see like how Grand you can go Holly and we'll look at it and then we'll have to make our independent judgments if that's bold enough you know if we feel like this is Dynamic if this is something people are going to be able to digest if it's 50 slides you know maybe we say okay then we because if we were to go with one of those other vendors we'd have to make that an action item on a future agenda correct now correct but I could get direction from the board tonight you can give me a general consensus as a board as long as there's consensus amongst all of you as to what direction you'd like to head if there isn't consensus here that probably what that means is you want to see something and have this as a discussion item uh on the agenda next month is the way I'll take it right because you know again you have a proposal on the table about us coming back working together and sharing a presentation of what it might like look like right um I'm hearing another Board of member say let's go with one of the potential two outside vendors to support the work on our district website and then I did hear some affirmation about going with a just let's try the internal methodology right RJ that was kind of your sentiment so there's right now three different concepts of direction from the board right now on the table for us well I thought that mine was more aligned with Aon here you were speaking internally right oh I guess yeah that's true that's true thanks yeah yeah all right so there's two there's two internal or look at a vendor I'm still not clear what data this is I thought when we were talking about data part of it was so that the board can have that accountability and I think that that helps but I also know that we need to forward phas for um the community so I'm still not I don't know maybe I'm just it's not soaking in correctly I hear you but I'm not super clear on I want as a board member to understand what's going on I don't necessarily want I understand that the hesitation and truly that is an issue if someone can narrow down H storm first grade you can really start to understand especially if you look at you know if it is an identifing identifying factor for a victim but then how as a board do we use this data to actually understand if what is what the climate is yeah it's kind of a two in one right now we're asking to narrow down the data as much as they can while at the same time deciding which method we're going to use to display it whether it's going to be internally or with a vendor and does this data is it only unless I'm misunderstanding are we collecting it only to display on on the dashboard or also to also give us more information both so the unless I misunderstand so what is in five lab is already in there and has been put in there by Gan Marie crzy for a long time that is granular and it's just at this point we're deciding what of all of those millions of data points you would want to see and in order to Trend data I think it's hard to do when you get that granular right if you get down to one classroom it's they're all very different year-over-year but if you look at the district as a whole or all elementary schools or all first grade classes so it's just at this point we're trying to determine and if you want to see more as a board member than what we're putting out public facing I think we can still honor the Strategic plan with 10 or 15 charts tables graphs pictures that would answer where we're trending with accomplishing our strategic plan goals but if you want to see as an educated board member some additional information in the background that I think is also available can I make a suggestion I think this was rolled out very poorly I don't think we have enough information it seems like all of a sudden oh Holly's willing to do this new you know do the original one at no cost which I think any board member here would say yes let's go with the cheap you know save money Tom can you come back next month and present something that's more clear to all the board members what our options are what like all of a sudden now I'm finding out H's willing to do this I wasn't sure up until you know I didn't want to put more work on to you you know I didn't to me I just dismissed that one all all out of hand because it was like I'm not making you do all this work Danielle I truly appreciate what you're talking about but I think we're focusing way too much on it's only going to be bullying data well this is the conversation came from our bullying policy and the data I was told is about the bullying but that's not there's going to be a lot more data on there isn't there yeah but this I thought we had this discussion because it applies to the policy of bullying right but there's going to be a lot more data yeah available correct or am I wrong on that I want to there a lot of metrics where we probably want to have ability to do 10,000 foot in granular so I do think Tom on the we're kind of talking about two things we're talking about data and we're talking about the policy I think on the data on the data part I think we would like another presentation of like I don't again I like the feedback but like what like the 10,000 foot view is and how granular can we get based off your recommendations before maybe we start to cross some laws or we can get into some problematic spaces I know I do get it if you go too far enough you are going to be able to identify students and I don't want that at all now to be clear though the original inent this conversation was to honor what we agreed at the board policy committee meeting which was what direction is the board giving the administration on how often we present The Bullying incident data the frequency right of it now you're correct in that this then broaden into that other conversation because why would we run two different platforms for everything else that we're supposed to be reporting on our dashboard and then just the bullying incidence totally fair but I mean Sue we Holly created a presentation and presented this at the last board meeting so I so can can I just from the board what would you is there give me some can I get some parameters as to what you'd like my team and I to maybe just go back to the original presentation can let's do one thing at a time then it seems like we're doing well we're kind of conflating so I I feel like what we should do again I'll say it again is have hly put together like what the high level and then the granular look at we can review that and then the board could say this isn't Dynamic we don't like it it's too much and then if we don't feel like that's a good presentation for the board then we could go back to an action where we vote to use an outside vendor is that confusing or I don't want to speak for people does that sound like a way to move forward H are you good is that something are you good with the data piece too okay is that something that can be sent to us before the next meeting so we could preview it before see that's part of the problem it's a lot to digest at 7 o'clock you sit here and you go oh okay but are we good on quarterly I yeah quarterly to start and then we'll just have to figure out what it looks like that's just for the bullying that's just for the bullying having to do all kinds of data quarterly no like said we can't do quarterly for right and map T So this sounds like consensus on this consensus so consensus quarterly quarterly for bullying okay and then Holly's going to put together a presentation and we'll look at it and then we'll hopefully get a chance to preview so we can digest it beforehand all right is that fair n tomorrow does it have to do with this action item well we the action is on the on the policy itself so to go back to the policy see that's what right you got a little we got a little off chart there a little off path there so do people have questions on the actual policy itself and the changes presented I don't have questions I sat think like I sat through your guys' meeting and I I think it was really clear that a lot lot of the questions that we had in July questions that I submitted um do have to do with procedure which I want to make sure that people do understand um because we are voting on this and it really does not contain anything specific like anything homegrown it's all what has been um required of us so I just want to make sure to put that in there and just as a a board I you guys know where I stand on this issue obviously I mean I feel like I've been up here explaining this like where I feel like we're we have a problem so I was thinking it so does a policy address where we have some gaps no so the procedure does um and it doesn't have to be tonight because this is not what's on the agenda but I am wanting to know from each board member or as a whole like are we bringing this back up to ensure that we are on the same page because we're not supposed to be on the Dance Floor we're not supposed to necessarily say what procedure is but I do think as a board we should be able to help um not navigate it but kind of influence it because of the things that we are seeing so we're getting data presented to us that's not necessarily policy but you know we should be able to have conversations move a discussion in a way that um we are able to kind of have a a say and like hey you know how's this going procedurally and you know are you able to look at this different because of right now we have not changed anything specific to to our district besides thank you for the flowchart talking about the data dashboard there's really nothing different in the hotline on the cards there's really nothing different that's going to happen for our kids at school um and I don't feel that I feel like it's our job as a whole we have the board admin superintendent it's our job to make sure that we're we've heard things but I don't think any of our changes are necessarily addressing them at this moment so like are we committed to still moving forward and having these discussions putting like discussion items on the agenda um to maybe talk about procedure or what that means for us because we haven't really said that we said this isn't we're not doing policy but so what are we doing well I think the dashboard will help with that we see right so if we see a trend we say hey uh what's our procedure on these certain things and then you know they'll talk about like okay well since it since it's not working maybe we need to do something different yeah I just some of that like we know that people are not like we don't necessarily follow up and we know that some kids who maybe didn't feel that they were heard or it wasn't really acknowledged they're not reporting bullying incidents so data is not going it's a tool but I want to know as a board what are we going to use are we going to talk about what we use along with that data because we haven't had Data before I think it's going to be amazing I think it's something that we all agree that we need but what else um you know we've had other conversations about other questions but those have not really I don't think we have any imp mented change go ahead I I agree with you Danielle it's uh but I would say this I will say it's to me it's a good start you know for those items that you just listed and I view this really as a as a journey you know so we're going to reserve the right to learn get smarter get feedback and keep improving the heck out of this policy and the subsequent procedures that come out of it but I we got to start here my opinion we got to start here and let's continue with the discussions as needed um we're not going to forget about it I don't think so right not going to it's not going to drop because you know we um passed this policy review so um so it's it's a journey and we got to keep learning and keep improving I think the flowchart too will help with it because then we'll know we then will actually understand the generalized procedures and what we are required to do so I mean I think once we had the flowchart the dashboard you know I think we yeah yeah we're not going to get on the dance FL but just We can question hey is this procedure actually working yeah I think you know that's because we're holding ourselves accountable as well as anybody else so I mean I don't think anyone's going to forget about it I just what what's holding us accountable at this point well I'll say every quarter we're going to review the data and uh so at a minimum every 90 days Tom's going to make a presentation and if the data is not trending in the right direction that's we're going to hold him accountable inam but we still have to have a conversation what that data actually is because the data if it's not very spec we're really not going to have a better understanding right yeah I mean I don't know exactly what we're going to have yet so I can't comment on that I mean we might be going very granular so maybe next month when we have the presentation we'll all say this is pretty intense data this is pretty we can go pretty deep yeah so then we might say you know in my career I always like to go 10,000 foot and if there's a trend then that's when you have to start digging deeper to find the things that are driving I guess I I I I guess just as a board I don't I want to stick to policy what timeline do we do you all feel like I know what I feel I've been very vocal about things what timeline do you feel comfortable do you feel like it's adequate to make sure that we are keeping these kids safe that we are checking in we're we're we're looking at everything so that I'm not holding the same conversations every month right like what do you guys feel because I I don't want it to be an it's not a me thing it's like a us thing this is our job so what do you feel comfortable with so is it that quarterly time when does that start you know when are we having this conversation that's not this policy but it's the procedures around this policy I mean I I would have to see the D yeah I mean you know and you would have those procedure discussions with Tom right like if there's something there he's he's responsible for the procedures right but as a board we're not supposed to give him individual so I'm not having individual conversations right because I can't individually tell him what to do not tell him what to do but you can share your views right any one of you are always more than welcome as I always say like you know with any of my communication to you feel free to reach out if you have some feedback things you're hearing I mean pretty much all of you have stopped in my office at some point we talked about stuff I mean I think it's sort of a primary anytime someone steps on bavia BS 101 grounds they should feel safe they feel like they belong I think it sort of informs everything we're doing I mean it's hard for me to quantify uh you know anything I would get would be anecdotal until I have a dashboard of something recommendations I would I would gather that every single person in this room values is against Bing and wants every one of our students to feel safe and secure and wanted so I think it's kind of like the first thing I think about like when you drop I think with my kids when my kids get dropped off for school they drive to school the minimum is they come home intact and safe and felt like they were valued so um I mean I think where the data is is it's going to keep it front and center for us on a regular basis here just to review metrics so that you like you said we're not really supposed to be on the dash on the dance floor for procedures but if the things are trending in the wrong way then obviously something with our procedures would have to be addressed and that's where time would we'd hold Tom accountable like whatever you're doing is not working uh according to this dashboard and so that we need a response right I just as a board shouldn't we have more than data because we know that I I it's not anotal we've been told told that kids are not reporting things because they didn't receive a good interaction or they didn't feel that that it was responded to in a safe way so what do we do with that like when we had the conversation of do we make sure that procedurally we have a safe person go in with every student they have an ability to say I I want this person to go in with me right whether it's a teacher whether it's an a whatever it may be you know that's procedure so are we in the dance FL and again I don't think this discussion lands here for this policy but when does it because I I again I feel like I've hit barrier after barrier and I I I think you guys hear me sometimes but I I don't I believe that every person here cares about our kids but we are comforting the wrong people we are when we're when we're saying that there's been enough done it's not our jobs aren't done I don't feel like my job has been done I don't feel like anything I have accomplished has changed any of these kids' life or has any influence on that and I do have hope going forward but we've seen this before I've been to board meetings before where I'm not just going to say like we were're working on it or we hear you so what do we are you interested as a board and making sure that is done and it's not it can't just be data because the data is not going to be a full picture I'm definitely interested yes to answer your question okay yeah I mean we're we're interested um what are you posing I want to hear from it's it's it's it's one-sided it's been me talking about different things and kind of getting the push back on various things of why we can't do things or this doesn't belong here so I understand that this conversation doesn't belong in this policy which we should be limiting to but when do we bring the conversation I would like as a board for us to decide when are we and if it's the data point cool but I think we should also determine what else would go into that conversation my thoughts were one once we look at the data and we see if we see a glaring obvious point and we say to Tom this is something that we think your team needs to address Tom is going to be the one that tells us what they're going to do about it right and then so how do you feel when kids tell you that they they went into report bullying and that they were they came out of that room feeling less safe what do you do as a board what do we do right that are we on the dance floor and if you have enough kids that have said that over and over where they're like and we sat at a big meeting and we had clinical professionals who said you need to have a safe person right like what you call safe may not actually be who's safe for a kid you know you ask a kid is there a safe person they're going to feel like yeah I have to say yes but does a every kid have someone who they truly doesn't maybe not their counselor maybe it's not their actual teacher do we give that option because right now we know of cases where the kids did not have a safe person pulled in with them well I think Tom went to the big meeting and in that policy meeting he said that he's going he's looking at things I thought it was a great point that the parent had raised yeah and he said a lot of the things from the big meeting he said that him and his team are going to look at and re-evaluate I guess I'm nervous on that we're going to look at and it's nothing against you personally it's after years of being involved in listening to these meetings and listening to these kids it's we're going to look at it we're going to talk about it so what are we doing to hold ourselves accountable is what I'm asking besides saying we're going to get data I'm just saying as is my opinion I'm G leave it here you guys can you know proceed forward as you will I've exhausted my efforts on trying to explain why we need more than data and why the things that are in place right now are not meeting the needs where I think we need it to keep our kids safe I think what we're doing to be accountable is having you on this school board thank you and I'm not I'm exhausted by RJ I can't keep coming up and I I just can't I'm not I'm not screwing around at all you keep asking us what's next what's next and that I mean but I think I'm I'm not joking I mean if you're if you're doing that and and we are like pushing pushing pushing and trying and and doing the next thing and let's say an agenda comes up and we didn't have it on there and you're like why wasn't this on there and we have it on there and now we talked about it I know you're not doing you can't do it all I've already done that I know but if if we've you said we've only done this this and this and it we haven't done a lot but the stuff that you listed off is changed and it's changed it's moving forward in another Direction so as long as it keeps happening whether it's incremental or not as long as the discussion keeps happening that's an improvement over anything I'm one person with it and it's we're a board of seven so it's not only my voice it's everyone's voice that matters but the thing is asking questions doesn't mean that people are going to have answers to it we don't have answers that's okay but we're not we're not like it's not as if I shouldn't speak on everyone's behalf I haven't given up it's not like I think data is the only answer but it's what I it's where I'm putting my eggs in the basket right now I'm like I want to see the data and I want to see is this where the main issue is that we at least know of that at least students have said whether there students that aren't talking or not because I said it even if even if we get reports that say there's no problems anymore we know that aren saying we know that just because everyone says everything's great that that's not true mhm but if some students are at least saying something and someone's at least speaking up let them then be the the example for the students that aren't speaking up and will help the ones that are speaking up and at least help them because now the students have spoken up have shown hey look they're actually listening to me so we see the data we see the re reaction or we see the action that Tom and his team take because we're in the balcony they're on the dance Flo they take it we see the data go up now maybe we'll get other response to somewhere else I don't know what have we done that makes it safer for any different for kids to report anything though I that's the future so us saying well the Future Has I mean change can't be past we have to change Stu now CH besides us saying we're going to have a data dashboard what change have we made because we didn't make policy change which I understand you're asking me to talk about like what the future is going to be no I'm saying what change from the discussions we had and the questions that we've asked no I don't have you don't have to Chris B but like what have we talked about and been like yeah Tom we would like you to we would really like you we think this is missing I think one is we're having a full chart diagram two is all the schools went through rebul and training um three is who did that in incorporate all the schools the Deans the principles all the employees and the teams of teachers have been getting their trainings as well to refresh themselves on how to make sure kids know how to report things they're talking to parents you know stuff of that nature um I do want to share like there a couple of things that I also want to highlight and I get it some of the things that I'm one of the ideas that I'm going to share right now um is a longterm thing but I also have something I want to share that's something that you already approved last meeting that's moving forward in response to some adding to supports for our kids now so you approved last month family counseling services that agreement in itself and we as we discussed with our big parents we're really happy to hear that those services will be embedded in our buildings and when families or students need that support they're there one of the questions I was asked by one of our parents was what happens if the family doesn't have the resources to financially afford that support that is some that's why you approved the contract that's on the district we're taking care of that so the kids have that regardless of any economic barriers years um now great feedback that came out of that conversation was also can have you consider that when you procedurally might have like your counselor or social worker that the school has identified as being the safe person for that child is that necessarily the child safe person I thought was a great point that was a point that was raised you know that's something that we wanted to take back to the team and talk about um on the long-term side of things the Boys and Girls Club is a great example of what we're trying to do also systemically you know providing resources and opportunities that will reach kids it's literally their mission if you go to their website you just heard them present on it tonight so I think there's you have to really approach this from multiple fronts um I think when people are really invested in doing this work where it gets frustrating is because we want these things to happen immediately to to kind of better everything as a remedy as a medicinal thing right as almost a medical diagnosis of what's wrong with what where these situations are coming up and I think what we have to remember is like we're we're working we're continually working on it we're always going to be growing and learning how to do things differently or better I mean even from an instructional let's just quick aside to a different topic instructional practices we are constantly looking at that as well I mean we just had um all of our El teams and administrators receiving training on how to look at co- teing might look like right and reinforce and strengthen some of our practices from a supportive co- teing model to more collaborative integrated co- teing model we're always trying to get better at what we do and I think this is the same thing and and it's not because people don't care I don't think that's true of anything or anyone that I've worked with or talked to including this board of education um so those are two tangible things that I just would bring forward and saying like what are we doing what are things we're doing those will be two things right out of the gate I'd say we're doing it and you as a board Your Role you approve the contract based on the administration's recommendation right that gives us then the the resources and the ability to move forward with our buildings and do that work the other thing I'll say is the Panorama survey helping us establish a baseline from student voice about how they feel social emotionally how they feel from a belong a sense of belonging in our buildings that's now going to be student reported I and I don't know if it hasn't been stated enough maybe how important that is that our kids are going to tell us how they are doing it's not going to be reported by adults who only see them in certain periods of time right and again if you're looking for an action that's a great step in the right direction right again on a journey I'm going to steal what you said Rob it's a great step on a journey to continually getting better at what we're trying to do to make kids feel like they belong here and that feel safe to come to school and and do what they're supposed to which is learn and grow right so those are just off top of my head a few examples you know that I want to kind of bring as a highlight as to how this work does continue board I know it's hard sometimes because you and I do I agree there are times that you absolutely can influence how we're thinking about some of our procedural aspects I think there's times you should ask us those questions right I no one's saying you shouldn't um but I I think you're slightly dismissing your role and impact because the things that you allocate to us to do is actually one of the biggest things you you're charged with as a board of education our teams can't go and get these personnel and supports for our kids and our teachers and our support staff without your authorization and that's the role of a governing board right I'm sorry if I'm like I'm being redundant because I know we've covered these in our board Retreats and stuff like that but I think it's maybe just a good reminder that sometimes your direct action is at a very high altitude that allows everyone else to go do what they need to do without saying we shouldn't talk about procedural things like we have that still but I don't know I I I that's that's my piece so I mean I think since you went to the big meeting and you told us about it m you can you know and another next month or in a couple weeks after like Tom I think anyone of us can say hey Tom did you ever think of what's going on did you ever have a safe person in there with the victim you know did did we Implement that procedure that was brought up at the big meeting I I don't see any issue asking about that because even Tom even said like he's GNA he took back numerous things to the team and we can follow up with that I don't see any issues with that heard from everybody I mean even Kevin bman made comment to it it was a long long lengthy good discussion I mean Brad was present for it and you know I thought it was it elicited a great conversation with our Representatives so so just so are you clear so we're uh your direction you've gone all over the place I want to make sure that we're giving you clear Direction um on the first part uh I confus so we agreed that a DAT a bullying report every quarter correct now we're we're already kind of like through the mid window of quarter one so can I talk to my team and see what we're or because we're already currently working on what that data reporting structures need to look like so we can get that data to the state so we'll look at how we're going to um put that in a consumable format for the board how about that I think that's part of the conversation what Holly's Point she was driving is what we present on the dashboard has to be consumable to the public right um so quarter two but we'll do it on a quarterly basis okay as quick as possible I would say I me when she presents us next month that can kind of just be a rough draft of quarter one right well might have data true well we'll share with the whatever data we might have in our systems at that point if that's an unreasonable ask then you have to I mean tell us I'll let you know and it doesn't have to I mean it's fine I say she can do a general one not as granular and then she can say well this is a general but then here's a granular one of what we want maybe not necessarily the data it says yeah that makes sense okay and then uh any more comments I don't want to cut anyone off so anyone has any more feedback they want to share before we move forward with a vote on the policy no side table all right good discussion um I'm going to have a motion I entertain a motion to adopt the changes to policy 7.18 prevention and response to bullying intimidation and harassment as presented some mov second motion by Rael second by Rob Cindy will call a roll call vote yes Thomas yes sler yes mat yes yes hilber yes all right moving on to the next staff and board comments all right um B I just wanted to reiterate one more time how excited I am that BPS uh 101 and the boys and girls club are forming this relationship um as a pilot year for this year and seeing how we can grow this and move forward um um and again thanks to all the hands that went into making this happen um secondly I did want to just say thank you one more time to uh the dedication and service for those who were inducted into the Hall of Fame we had three of our own active employees that were inducted you saw one tonight and I just want to say thank um you know with gratitude to a Amy Nelson Greg Bower and Tory prior for their service it's definitely been a privilege and a pleasure for me to get to know them as I've been spending my time here in this District past year one and going into year two and if you ever get a chance you should watch how all three of them interact with their colleagues with the students and families and how they support this District they're amazing people so I appreciate them and then on a final note I just hope that we can all join in separ because Drew and Kevin take most of the Thunder I've strucken through my notes um on a final note I hope we can all join and support those who are celebrating Hispanic Heritage Month and the rich history Hispanic and Latino cultures have contributed uh to our community and the King County region uh there's a big presence and influence so that's all I have for tonight thank you for all the discussions appreciate you all right uh board comments we'll start with Sue nothing thank you um Tom Amy oh she's gone um and Holly great job with the boys and girls club enjoyed hearing that presentation and wishing great success with that program because it it will definitely make an impact if it's uh it'ss involved um I've had the I had the opportunity to go to Grace MCW and attend their PT PTO meeting um which I found very um very well-run very organized uh they were on topic they have a lot of great events um I'm going to invite Raquel to a trivia night I think think they're planning she's a ringer no we're going to go head to I okay all right so more details to come on that um and then I guess just oh homecoming too all the festivities were great um I was able to see the parade right right out here at this corner and I thought it was very well done so great job by the students staff everyone that was involved in that so it was a very good time um and then one last comment about uh the dashboard uh you know I what I saw and I I get it the initial outlay is a maybe a good place to start and I I get that point but I think we have an opportunity here we spent a lot of time on a strategic plan um we want to engage now that dashboard looked very similar to what was on the site four or five years ago and the history there is evident it you know you can look at the data I'm sure on the data but um so just just just my thought on that to keep that in mind all right so yeah happy Hispanic Heritage Month um also September is National literacy month so I encourage everyone to continue to read for your knowledge to learn about different cultures people and places um thanks to the IT professional even though yesterday was your day but uh better late than ever uh so just thank you to all the it professionals and then uh September is also National Suicide Prevention month um and so last year I discussed with Tom how Pavia could be a little bit more proactive um and helping our students that are dealing with interner turmoil and then when we also had the buling discussion um so I kind of shared the idea from a neighboring District about putting the National Suicide uh hotline number 988 call text number on the back of the student IDs and you know as we saw this year um we have those on the back of ideas and I just think that that's something that we all can be proud of um you know if it can help one child you know I think that's really good so I think we should all be proud of that that's all I have all right thank you Mr Mattis um today's also uh I think National citizenship day I know my my mother-in-law who became a citizen of the us a few years ago brought her granddaughter to the room where she was sworn in as just adding to all the other national days all the other things we're celebrating this month so happy citizenship day to anyone that's harder than I think it is to be to say is anyone following the King County Cougars they're like in the championship in case you weren't aware I think their final game is like today or tomorrow they're in the American Association league and for some reason they're playing against Winnipeg go figure that one out but naal citizenship day yeah I'm n no uh that's all just uh nice talking to everyone today have a great day go ahead thank you Mrs sliger follow that yeah I I don't know no I don't have a day to add in I don't think I think we've um Hispanic Heritage Month um but no I don't have anything else to add to that thanks for the additional knowledge RJ appreciate it all right and then I'll just close up I always like to thank everyone who attended our meeting and everyone who reaches out or emails the board be value your input it's essential to the work we do I want to Echo homecoming was fantastic the energy at every event is you know Danielle talked about the football game uh it really energizes you when you get a chance to interact with the kids um Hall of Honor as part of that team that help make those selections and was at the ceremony I'll read their names because they were inspiring Pat brand Kenne LaRon Kathy DRL Dr Britney bernon doni Tory prior Greg bowler Stevie Hopkins Amy Nelson the theme of the night was Building Bridges and what was great about that night is I got a chance to meet almost all their families and their friends and uh you really can tell the impact someone has by the company they keep and it was really impressive and inspiring and I will say that we do have three of them walking in our halls and so I would just you know you can learn a lot by watching people and there are are these uh programs in the lobby and I think there's a presentation you can watch so I would encourage everybody uh to uh read it or watch the presentation and learn a little bit about these people because what was great about the night is we had doctors and Disability Advocates and people that kept our building safe and warm and dry and Community leaders and so it was really a broad section so you can everybody's kind has a different path they have to go but everybody can make an impact and I thought that was really a great example of it uh I also want to uh thank jinnie Gaspar she sort of helmed that whole Endeavor it was a lot of work it's a lot of uh you know we had someone from Alaska that got inducted that we had to track down um that came and so I just want to thank Jenny for her efforts and then we're mentioning all these special days and so I do want to mention that there's a very special day for Mr arandu it's his birthday yesterday yes I want to say happy birthday to Mr arandu thank you and uh also congratulations to to his daughter who won her 100th tennis match last week I think only 11 bavia athletes have accomplished such a fee thank you so congratulate her and then um again just everyone at homecoming I hope everyone has safe fun experience so with that uh unless anyone has any more comments I will entation entertain a motion to adjourn motion by Ru Hall second by Sue by RJ uh it is now 9:33 p.m.

I am Gabriella marine and I am August a student of the M I actually came to United States around 2 years ago here with Chicago I really like to be involved around school especially because I like to make a lot of friends and meet new people I am really involved into snowball I also like to be around a starting conso because I like to have award in in choose what we have to do here I really appreciate the education I think that education is something that nobody can Tak away from you and knowledge is the best thing that you can have in your life so I really appreciate the way teachers they are really patient and comprehensive and they are really supportive I'm really grateful for that I think my best advice is also about education learn learn everything that you can challenge yourself don't be as scared that you're going to fail or that you're going to get judged by some people my advice for you is to learn to learn a lot that I want to become a lawyer I really like to debate a lot so hopefully I get into college and I can either do political science or pre-law and become a lawyer someday [Music]

e e testing testing one two 3 testing one two e for e e e all righty I would like to call this board meeting to order regular board meeting for creep Moni School Board 201u School District today is Tuesday September 17 2024 6:30 p.m.

e e e good evening everyone I'd like to call the September 17th um ashin Board of Health meeting to order um the first thing on the agenda is citizen participation do we have any citizen participation okay that being said um don't think Doug's on yet um so um Raj why don't we just go to the number four oh actually are those people going to be on for 507 Main Street they're supposed to so yes you know but I I see a phone here you know it might be that is there anybody here from 507 Main Street hi oh it looks like she is yeah okay so you're here for 507 main yes I am hi right um so Raj do you want to take us through this sure sir so uh so what's happening you know we we have sent the documentation to the board and I know we got couple of questions today uh regarding the number of the chickens uh unfortunately it was a little late you know for we didn't have the dimensions on but uh to give you the background right we we had a complaint on this property uh that's how we got involved right with unpermitted chickens and then the chickens was kind of in Wetland right and the conservation is involved from that side so uh I we have meetings with the conservation board as well and with the conservation agent right so we kind of find a way you know or to for them to still keep the coupe you know and so they have to move the coup you know so the diagram we have sent you to the board right is kind of the area that we we have all agreed to to move the coupe there uh and that have couple of variances right uh one Varian is from the buts neighbors of Butters and second is the distance from the Wetland uh conservation is okay with that distance from the Wetland and we have got letters from both our Butters you know one on the right and the left that they're okay with it okay so so just as a summary um so they were they originally had chickens there that were unpermitted um and then once we got a complaint um we went out and looked at it and found out that the coupe was not where it could actually be and until conservation got involved um and now neighbors are okay with the proposed new location and so isn't conservation that is correct okay so how many chickens are we talking about so that I know that that little I guess they're asking for 24 if I'm not wrong but I we have to do a little more work on that you know given the size of the coup and all that right I guess uh we have uh texted Donna probably she got it late but we will work with them and permit the number of chickens right once once if the board approves the variances we will work with the dimensions of the coup and the land right and give them number of chickens that they can have you okay how many chickens do you currently have around 20 okay and what is our current rage just because I don't know this what how many are we are we current are people currently allowed to have without a variance so this this is on the dimensions right so it's not uh so the regulation we adopted just I was coming on board right we have adopted regulation that it's on the size of the coup as well as how much area you have you know so we just need a little more information to calculate like how many chickens they can have you know so so um I think the way we should leave it is so we should sorry did so I'm looking at I'm looking at the r I'm looking at the RS right now and it's it's just answer the question that came up it's um you're allowed to have one chicken for every three to four square feet inclosed uh facility which is which is a structure and then um for each hen you also need 10 square feet of yard so so it adds up it'll add up pretty quick I don't think that money will be supported by the property but right it's a it's a pretty big area that's necessary and so I'm assuming Raj that this is going to come back to us we're not we're not voting on any um variants tonight right because we haven't actually seen where the new placement is going to be and how big the coupe is um s sorry go ahead please yeah I think that's better to find out first um Mo the chicken C see how large it's going is can be and from there they figured out how many chickens or you guys figured out how many chicken we are allow and that's what they going to have the rest they will give it away so Dr J just my two sense right like I mean if the board can allow them to move the coup to the to the new location and then we'll figure out the number of chickens you know with that we can uh keep it open right but like if I don't know it's up to the board right again but if we can allow because right now the coup is in the Wetland area right so uh the the Conservation Commission is asking us you know to work on this as soon as we can so just the the coupe can be moved out from there uh and that area be restored you know and then U if the owners are willing with willing to work with us on the number of the of the chickens you know then we can actually measure it and then let them know how many they can keep and put that number on the permit as well so if if we approve what what are we actually approving because the variance is asking for a specific um they're saying we want to leave it where it is now that what what the variance language this no so they want to move move the I think I think I what from what I understand they want to move it to where conserv said they could actually have it is that correct Raj and that and that is according to 5 feet from the wetlands it's 12 feet from the house it's 56 feet set back from the from the street and 12 feet from the butter um on the other side so but they does the conservation have 75 ft or 50 65 ft they have but it's 75 you know but they so they they going to issue a VAR they're going to issue a variance also they I guess sir they're working with the property owner but to my communication with them they are okay with the new location okay that sorry go ahead kg I if we passing anything that we need to probably condition that they should seek a variance from conservation to to make sure it processed through the other question that I had if you don't mind uh I think of Regulation G2 says that you need to get uh letter sent to the abers is those are the only two abers that they have within the limitations I don't know what the the area or the region within they are the only two only two Butters and we we have given them the buts information you know and they got the letter signed by the butters or both of them okay that is correct so does that does the does that diagram the drawing represent the location that they're going to be moving it to or the current location where they're going to be moving it sir the Shaded the Shaded one is the current one I believe right it's it's on the back of the property on the right side that is that is shaded uh Jay yeah that down on the bottom right correct is water is the Wetland area right but but they have it drawn up in the upper right as a river I if I believe so I think the diagram is a little inaccurate so if if if I'm reading this correctly um let me go just look at the email to double check the way I'm seeing it on my screen is the same way it shows up an email so so on so on the upper right is where the wetlands is as I think you just said Jay the street is to the to the left um which is which is the only street that that is anywhere near the house um or near the property I should say if I'm if I'm correct the lower left is actually the driver way I don't think that that's the current location of anything but I could be wrong can we bring it up to all look at it together yeah I can sure sure sure try to do that I think if I have I found it a little confusing and I think if we're gonna vote on anything I just want to make sure we absolutely are all on the same page I definitely trust that you know the Conservation Commission is good with it and we'll you know we're fine with moving it and everything but I I was confused by the diagram given how I compared it to Google Earth where Main Street was kid a Fen wall um maybe I'm just disoriented which wouldn't be surprising yeah I don't I don't think the way that it's drawn is is uh it doesn't have Compass directions on it so that's a little bit tricky Laura I'll need uh either it whoever is going to share the the document um I think needs permission from yeah I just made you a okay sharing it thank you yep um maybe you could just point out Dave what you think Main Street is and Orient that way that would be helpful yeah I might have some little difficulties with my computer uh security systems for doing this for some reason which would yeah go ahead go ahead yeah so like Pantano Pantano where it says Pantano I guess that's that's the swamp area right yeah can everybody see it yeah yes yeah yes sir so is okay so yeah if you if you were looking at it on Google Maps then um then the street actually where here it's running north south first of all it's it's at an angle so um but second of all I think the the house is on the North side I'm sorry on the South Side on of the why is this not letting me go no the notth so is that asera supposed to be the street or is that a fence a property line which one the on the left hand side I think it's the street and it looks like the sheded area I think I don't know if my Spanish is well that means like it's a park right and so I thought that the park was to the um back left side well if you're looking at the property at the front of the house the back to the right um so if that's the case and there's the chicken coup out there if you're looking at the house it's kind of to the on the in the back to the left then what is the swamp area up to the upper right is that just should it really be down to the lower right well let let me make it myself clear what it is the the red color is the building the residence is that correct that is correct yes yes okay and kasadi Gil news is the uh chicken Coupe I believe correct the current one right and if I recall from the meeting that I attended once before on the concom um that shaded area happens to be some kind of a basketall basketball or some court that they had made without permit that that is the thing I think that's what it is and and the blue shaded one is the Wetland area that they're talking about is that correct that is correct sir yes yeah ex showing that and now they're showing that they're moving it back the fet okay yeah the the so where where where the so where is the front door to the house is the front door to the house on the top side of this page or is it to the left of the red left sir to my it's the left that's all I want to know got it now I know this is not a perfect diagram you know but okay got it all right um I'm satisfied with the drawing if if everybody else is I do have a couple more questions Raj I don't want to be labor um okay so in the in the new application then they will put in the distances um it's required in the in the permitting application that you put in the distances from the Wetland the Butters and all of that I I don't believe I saw that in the application that you had sent to me um the other thing that I wasn't clear about which is important in this case in particular is what's the plan from rening removing manure if it's going to be close to the wetlands the plan needs to be really flushed out in the permit um and it is not it it's hard to read it needs to be more legible but it needs to be more fleshed out and I'd like to know that tonight what is the plan for removing manure and then finally they mention use of bug spray as a way to control pests um what does the conservation committee think of that sure can can we ask ask them sir these questions I can start with the first one um I don't think we have to share the screen unless anybody wants to well the only the only thing that I think is getting missed or or uh there's a little confusion around so the so the dra is for the the the new location of the structure of the facility the Animal Facility the casa day gyas is is for the new location that's what that's indicating there right that is correct yep right and that and that 12 feet then from the bottom is from the property line of the abutter that is correct sir right and they're moving it away from the wetlands now that it's currently near that it's on is currently in the wetlands yes they're moving it 65 ft away from the wetlands okay okay um so yes so with regard to my two questions if if the the owner or spokesperson can answer what is the plan to remove the manure from the chicken coup yeah I think here what they're gonna do is um we're gonna set up the the location and move the chicken C and the all location is GNA they're going to have to put it the same way it was before like they're gonna go and check the the location and they're going to tell us what needs to be done to have it kind of the same way was um and we don't disturb that s so I'm not clear on what how the the waste is going to be removed is it going to be removed from the property is it going to be thrown out in trash is it going to be yes it will be removed from the property in trash in a in a container yeah okay okay got it so so yeah so that I think should be more clear in the application the other question I had is for well first I'll just make a comment so for storing your food if you're going to store your chicken food in plastic containers it that's that's what it says in the application just be really careful because rats will eat through those plastic containers so I would suggest steel containers uh steel trash cans um they won't get through those but just keep an eye on it if you use plastic um and then all in the permit um it is said that to control pest the person that wrote uh answered the questions focused I think on bugs um which I think rodents really going to be your biggest pests um they mentioned the use of bug spray and I just wondered being near the wetlands is that um something that is not allowed or something we need to weigh in on we notice we don't have a problem too much right now we don't have problem but if we say we will have it in the future like once we move it and it's too close to the street and through to the house and we had a problem they will hire person special to come and spray what is okay according to the law Raj Raj Ed kg I can hear you oh okay the question is that if we do vote on this variant can we add whatever Jay's concerns are as conditions to work with if there's a need for it a absolutely I I I actually think you know if we want to do this right I think if we want to do this right the only thing we should vote on tonight is to the variants to allow them to move the to move the chicken Coupe and then once we have the size of the chicken Coupe they come back in front of the board for the that we know that we know the amount of chickens and at the same time we Supply them with the other concerns that we have like for example like what Jay's talking about and have that all spelled out right or we could we could just tell them to move temporarily and come back and get all the entire thing done in one shot but they do need so again I think we could do a variance just that per per you know with with conservation's approval that to move the chicken Coupe and then for for once that's done they notify Raj and then we they come front of the board again no the question is that we give a variance for a permit right the permit to to move the chicken coup but that doesn't mean because then once because then Raj or someone's going to have to go out and measure this so that we can give them the so as part of the agreement we will be able to tell them the maximum amount of chickens that they can have per the guidelines yeah or are they making the coupe the same size so so the coupe is in there they're going to just move the coup you know the coup is already there so we have dimensions of the coupe yet yeah because what that means to me is that we if we're if we're granting a variance we're granting a variance based on the dimensions of the current Coupe we're saying well they can go ahead and move it we're okay with that but we don't even know what the dimensions are right yeah so what is it that we're proving we we I feel like we don't have all the information I I'd be fine with just having them move it and then like Ed said go back and then revisit it go out and inspect it and all of that but then that sounds like we don't need to vote on anything we just need to say okay go ahead and we'll revisit go Ahad and move and then we we go out and have ra Raj have you and Donna go out measure it and then we then we Grant the variance with per conservation and give them the maximum amount of chickens that can be in the coupe legally sounds good and that's does the building inspector have to weigh in also because the dimensions of the coup is also requires a building permit if it is exceed certain amount is I I think it comes under it I think if you do the math it comes under just under the amount fortunately so I don't think they have to worry about that building inspector okay all right yeah I think I the extra time would allow us to answer some of the other questions like the the pest issue like I agree with Jay that rodents are going to be the problem there and that could end up being a problem for the Neighbors so we want to have a firm idea of what the plan is to control rodents and the waste disposal and so that that's all included in the at least the the the variance the wording of the variance um and then it's all it's all taken care of and not as uh vague as some of the issues are right now for the resident H how how much time do you need to move the chicken cpop no if you okay they will do it um in a weekend the following weekend so so if they could move it if they could move it um we can actually get this back on the agenda for the October 1st meeting yes for the variant I think that's where we're gonna leave it I think I don't see any problem because right now it is dead anyway right so yeah so if you can move it um and Raj maybe you can get in touch with them um move the chicken Coupe and then we're gonna come out inspect it measure it and then give you the max amount of chickens and at the same time um Raj maybe you could email them the additional questions that um Jay has so that they can have that for the meeting I mean chief B you know yes this is a good thing because we've been working on this they been you know challenges you know this is pending from at least four to five months right now you know so that'll be a good first step you know I I appreciate that you know just but like we'll work on the pending items you know and then then go about it you know so I mean right now just it being in the Wetland is causing more harm you know from from that side right like uh but then get it going and we'll work on the additional items and get them back on the agenda if if the board approves you know so yeah yeah so well let's have them move it like we said we're not going to vote on anything tonight have them move it new inspection with measurements um with an email to the resident on Jay's additional questions on the manure and storage of food um and then uh we'll vote um at the next meeting and then if you need to get any input from Donna get input also from Donna by that time so correct okay thank you for coming to the meeting tonight no thank you thank you um all right so we'll we'll go back one um is Doug Scott here I I saw your phone now you know yeah I think he's trying so Chief I guess we have a phone that just came in you know but he definitely had challenges let's see if that's him you know so all right um Doug if that's you that just signed on you're just you're muted all right well why don't we for now we why don't go to your report um Raj uh thank you sir so 2017 Road still still pending you know uh the the owner of the property with the daughter was here a couple of weeks back you know I connected them with eversource and eversource have waved the fee it seems there was a $1,000 fee for the application you know to to be riew it by our source I guess they have kind of waved it for right now but they still have to send some documentation to ever Source uh to get that going so uh 2017 Road still still pending uh mind School uh I have sent an email just you know a little before the meeting to the to the board U the schools have sent me uh reports for all the air quality testing uh last week they have confirmed confirmed that the mold that was at mindus was remediated and then they got the air quality testing done I guess the only item that I've seen in the mindes report is relative relative humidity that's like little on the highest review all the report as well and we we can discuss you know uh then we we did had our you know International overdose Awareness Day event uh Barbara was there thank you Barbara for coming uh uh we in together planted 2,125 Flags you know um and uh distributed all that stuff at the event uh the tobacco regulations uh and we've sent P I know it's taking me some time you know there's a lot going on you know so hopefully by next meeting you know I have that and I'll send it to board for review uh with the virus you for right now in the state we have four triple cases and 11 of West Nile cases uh and uh our Central mosquito program have stopped spraying as of now you know for the season and it's almost almost and end of the season though looks like we have extended summer kind of you know warm weather at this time uh but uh usually the mosquitoes are gone or you know they die by the second Frost you know so and we hopefully we don't see any any more cases with West Nile or triple uh with mil Pond I don't have any update from the last time they did say that they'll probably change of ownership happening in August I will I will check with them again but I have asked the owners to update us you know before any change of ownership is happening uh couple of weeks back uh with our food establishment Tom was out inspecting uh he found GB burgers that they are on Pawn Street uh at the Exel gas station that they are no more operating they are out of business uh and next day I have I went by and confirmed it uh so that's that and with townhouse pza this was like three weeks back they are done with their Renovations we have done the inspection and they are open back housing cases Chestnut Place Apartment the trash is better did couple of inspections there we picked up complaint at asent Woods regarding trash now and we have sent an aut letter to them to correct it as well as get P control as I saw some Road end activity at the dumpster and with 137 Pawn Street myself and Doug was was at the Boer courthouse uh on September 4 uh assistant AG Miss F was also there uh so the judge have actually uh started the procedure to point a receiver for this property I'll no y the board once we have that uh so once once the receiver is appointed he's going to come out look look at the possible options uh you know what can be done with the prop property you know possible repairs or you know whatever they can do with it uh um so to to get get that going you know U I guess there are four or five family members there at at the court hearing uh just an update on monkey pox uh I know like last month wh U declared this as a public health emergency in central Africa and uh I guess there was there's a lot of cases around Congo and neighboring countries uh but then I was doing some some check on this today and I though this is not a reliable source I didn't didn't see that at CDC website I saw uh in in online that there was like close to 74 24 cases in United States uh from April 2024 but I I I will verify that you know but I was I was not able to see those numbers on CDC uh the the latest covid booster is out uh it's authorized for anybody 12 plus uh we did had a clinic today uh that we did 24 vaccines today and uh there are upcoming clinics on October 8th 22nd November 5th and November 19th for right now and then we are planning for a Saturday Clinic as well so just so people who cannot come during the day will probably have a s a clinic soon you know and I have asked the pharmacy for possible dates they can do it and then we'll we'll plan that other than that uh from last meeting we have picked up one TB cases uh there was one salmon alosis that um a kid under age three have picked up uh was possibly some water exposure at one of our water bodies that's what the parents said and then we have one crypto sporis case and one compilo back um so lot going on around you know but last month we had like five salmonella cases you know so I am open for any questions for the board um quick question about uh townhouse since they were on the meeting last time H the inspection went well with the upgrades they did no no problems yes there are a couple of items you know physical core core items that they still need to work on you know but other than that uh it was okay that they need to get in in one of their walk-in coolers because I did this inspection so I know they need to get uh metal sheet uh they had some some sort sort of material that I didn't find comfortable you know that can have mold or something growing under so I have them remove at the time of inspection and they were supposed to get or they'll probably be getting uh a metal sheet uh in in the walk-in and there was a screen uh supposed to be repaired you know the exterior door screen uh for that was supposed to to be repaired um Chief go ahead please H sorry Raj when will you be going back there just we we we can schedule one sir you know so okay yeah I just don't want them to think that okay you were inspected and we're not coming back for a while it's it's on the report but yes we'll we'll 100% follow up thank you does anybody else have any questions for Raj no no um all right do is Doug on is Doug Scott on that's his phone number that's his phone uh Doug you're muted if you can unmute he says he cannot unmute I bet it's probably like a a keypad uh like you have to press like Star n or something like that in order to mute or unmute yourself what is it I I don't know what the exact code is but my guess is for Zoom dial inss there's probably like a you have to hit a key sequence on the phone in order to mute or unmute yourself maybe you can hang up and try to dial in again should we just get this on for the next agenda Raj can do that sorry I just that go ahead star is something that Doug could try I just real quick so press star six star six um yeah I should turn hit the mute on and off can try that thank you y by the time they do it you know so if if board want to have any questions you know please send my way uh from the bylaw uh any any comments any questions please send it to me you know we we'll be we'll bring him on next time you know uh but try for the next meeting but if you have any concerns questions on on the bylaw uh please please send it my way and we'll have a did everyone have a chance to review the bylaw change does anybody have any concerns I don't remember having any concerns I I I I yeah I didn't see anything either and Raj is this something that we need to vote on um sir this this will this is a bylaw so it's gonna go to the town meeting you know it has to go to town meeting right okay so why don't we leave it at this then if anybody if you just want to review it again and if anybody has any concerns just email Raj so he can then check with Doug Scott to get back to whoever has the questions that sound good for everybody yeah y okay all right y um all right so the next thing um we need a motion to approve the consent agenda so moved second second any any discussion on the consent agenda okay all in favor I that's unanimous um future agenda items and Raj it says the 2025 permit renewals that's laa sir but yes we should be mailing that soon you know so uh Laura you have any any comments we were hoping to have the new system uh software in place but it looks like it would be paper again this year hopefully next year that definitely won't be I that's again my my two sents I guess we we're still not there yet you know so uh but the the I I I heard in the last meeting you know there is is there is progress you know for the software you know but I don't think so for this permitting season it's going to going to happen you know so all right so as of right now our next meeting is October 1st um unless anything emergent comes up um does anybody else have any new business or anything that needs to be discussed no no okay so with that being said I need a motion to adjourn so sir second all in favor I um thank you everyone have a good night thank you so much

we have a great school visit plan to Cortina Elementary on Thursday October 24th and governing board we'll look for you there that's it for events thank you Miss Richards next we have the request to speak um can you please go ahead and play the video for us we value input from our constituents this time on our agenda has been set aside for anyone from the audience who wishes to address the board those that wish to speak should have filled out speaker cards which are due prior to the start of our meeting members of the board may not discuss comment or take action on matters raised that are not specifically identified on the agenda therefore pursuant to ARS 38-4 31.0 1i action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further consideration and decision at a later date also we ask that audience members practice proper public meeting deorum refraining from either negative or positive responses including clapping or verbal outbursts to ensure fairness to All Points of View those that refuse to follow these rules may be asked to leave in accordance with policy BH public participation at board meetings if considered necessary the governing board president shall set a time limit on the length of the comment period in order to ensure that each individual has an opportunity to address the board the president May also set a time limit for individual speakers thank you for your cooperation all right uh we will have the standard three minute time to address the board first up we have Kathleen Richards just kidding good evening uh thank you for the opportunity to speak and tonight my hope is that there are some parents who are either currently watching at home or here or might watch this um at their own convenience over the last couple of weeks we've had not unlike lots of other areas in the country a lot of scary things going around about safety in our schools I know that there was an executive session that dealt with this as well um and I want to encourage our parents as much as possible um this district has already asked us to do this to have conversations at home this was a scary moment for me as a Middle School Parent it was our first real encounter with the rumor mill of safety and how all of that got handled um and as a parent myself I learned a lot through that process and I cannot encourage families enough to make sure that they are reaching out to people here in our schools whether it be because you hear something that your kiddo always talking about and you're concerned send that concern to the school and let the school decide what to do with that don't text it to your neighbor um don't encourage all of that every parent that contacted me and said have you heard do you know I tried as much as possible to encourage them to contact our principal at kie Middle School is a treasure Mr kentell if you are watching or if you watch us later we just thank you so much for your genuine openness to communication with parents and that has been my own experience as a parent here in this District that our administrators are willing to listen and want to hear from our families but we have to actively take them up on that offer and I hope that going forward we do a little bit more of that I do hope that the district is able to provide a little bit more clarity perhaps in some of the steps that get taken when things like this occur um knowing full well that there's limitations to what you all are able to provide to families and not wanting to fuel Flames that may not need to be fanned on a case by case basis um but just to encourage our families to make sure that they know what the channels are and if you don't know what the channels are please go ahead and find them ask the questions because the people here in our district are amazing and they do want to answer and they do want to help and ultimately we all want safety for our students parents teachers Administration all of it and we have to work as a team so thank you next we have Jessica D Ambrosio good evening thank you to the governing board the cabinet and superintendent Miss Richards for the opportunity to speak this evening my name is Jessica dambrosio and as a parent teacher and student advocate here in the Higley Unified School District I'd like to voice a concern at the August 27th board meeting three advanced placement seniors from Miss O'Neal's Multicultural honors class spoke to the governing board during public comment to voice an injustice that was taking place in their class this Injustice was widely known to the class because a student actively shared that his parents hated the teacher and were trying to get the teacher fired as well as Pres criminal charges against her over books following public comment one member of our school board against legal advice and correction used her voice to attempt to shut down and to minimize the concerns and the thoughts of the student who spoke these very students are the same students who she should be advocating for and thanking for their insights when this board when this board member called them teenagers not adults was she trying to minimize their value when she went on to say coaching is having students show up to a board meeting to act like activists on behalf of a teacher and I find it inappropriate was she trying to imply that our students don't have their own thoughts about the world around them as a teacher in the Higley Unified School District I have a deep sense of pride in the work that I do the students and families I serve the teachers I work with and the administrators I work for Higley Unified School District has a set of core values that are evidence throughout the district we value our students we value our families we value their ideas their voices and all of their potential I want to say thank you to the board members who do the same who listen who support and who encourage to the candidates running this November for the three open positions on our school board I want to encourage you if elected please how value our students here in Higley remember if they ever take the time to write a speech to stand before you and to share their truth please just listen thank you moving to consent agenda a motion to approve the consent agenda items 6.1 2 6.9 second Tiffany seconded all those in favor I I motion carries 5 to zero next we have our information items with 7.1 the advanced placement and dual enrollment presentation uh Mr Len Heiser what do you have for us all right president Anderson members of the board thank you for allowing me to present tonight on some options that we have for our students in terms of College and Career Readiness and what I'd like to do is highlight for you the outstanding work by our students is it kind it's kind of hard to see with all the it it does do you want me I'll go go up there okay I I'll go up there I I would hate to be hidden I know normally I'm a couple seats down Tyler's gone today so here we go so we're going to talk about advanced placement and uh dual enrollment tonight all right uh so uh we're going to first talk about a comparison between advanced placement and dual enrollment I know that's questions that a lot of people have we'll talk about the offerings that we give for AP the results that we've had over the last 5 years I want to explain something about the advanced placement Scholars Program and then we'll jump into dual enrollment so that's our agenda for the presentation tonight so the first question that people often ask is AP or dual enrollment what's the difference and so I want to talk about both of these programs specifically advanced placement is given through the College Board uh it's a national test and so when you take an AP test for a specific subject you're taking the same test that's given Across the Nation credit is determined by the score that you give on the test you can get between a one through a five five being the best and the deal with credit with an AP test is that you get the score between a one through a five three is considered passing but when it turns around to uh talk about what credits are accepted by universities it's very University driven each university has their own separate set of rules about what AP course exams they accept and what scores they accept in order to get credit a lot of that depends on the University and depends on your major so when people ask hey can you tell me if I got a three on the AP Lit do I get credit for it my response to you is talk to the university that you want to go to and they're going to be able to give you specific guidance on that when we take a look at what credits are are applied in general fours and fives students get credit for it but not all of the time it very much depends however we consider a three to be a passing score uh on an AP exam when we talk about scholarship opportunities we have the AP Capstone program with built within Capstone are uh ways for students to have acceptance into universities if they complete the Capstone additionally through the AP School uh Scholars Program it's a great way to highlight and set yourself apart when you're applying for scholarships and that's what the AP programs allow for it people ask what do teachers have to do to be able to teach an AP course to be able to teach an AP course you have to be certified in that subject area and then we send you to an AP Institute in order to be able to teach that course the AP institutes are typically a week long it's a very intense uh week of learning curriculum learning how to prepare kids for this college level test and when you think about a high stakes exam you take it once and you actually take it at the same time everybody else in the country takes it on a specific day at a specific time there is a lot of pressure to do that and to be able to perform on that exam and so um that's kind of what AP is in a nutshell when we to look in terms of cost AP tests for us we charge $99 per test and so so that's um that's a little bit about AP let's switch over to dual enrollment dual enrollment uh we give through our educational Partners such as Chandler gilberg Community College and then when uh Mr Pearson was talking about CTE we also have dual enrollment with Scottdale Community Mesa Community and Embry Riddle through our CTE programs as well dual enrollment means the course is not just a high school course but it is also a college course at the same time credit is determined by the grade you get in the course so it's not on this one high stakes exam at the end of the year that you prepare for it's what you have shown the entire time and you're going to get a a um a grade determined by that teacher and credit for that course you actually are starting your college transcript at that point that you take a dual enrollment class we call it dual enrollment because you're dually enrolled between our high schools and our educational higher education partner um through Chandler Gilbert the credits transfer to our instate universities and that's really the pipeline that we're trying to do is develop that so that those credits transfer do they transfer out of state again I would ask if anyone's listening and they're saying how do I know if that's going to do that's the specific institution specific University you're going to and the specific major you're in and have those conversations when you're applying for um colleges and being accepted into those colleges uh the teachers to teach this they actually have to be qualified and adjunct uh professors of the school that we work with so it's not that they go to a training it's that they have an advis additional Advanced degree I know you have to have a masters and when you take a look many of them are in their subject area or a specific number of higher um 500 level and above courses graduate level courses within that subject area and so that is a process that our teachers work with with the educational partner to make sure that they're dual enrollment certified currently if you were to go on to Chandler Gilbert's website and say how much does it cost to take a course it's $95 per credit hour and so when we look at both of these options both of them are both of these options are ways that we can provide to our students opportunities to earn college credits before they get to College a lot of times when I talk to parents about it is we know the college is expensive it's kind of nice to take advantage of it maybe spread that out a little bit over while you're in high school and so that you can have these uh credits that roll up when you go to the university and so when we look at AP or dual enrollment really it's a choice that's going to be between that parent and that student when they want to uh whether they want to do some classes within AP and then we offer even more classes within dual enrollment so before I jump ahead what questions do you have here president Anderson I don't have a question but this is one of my favorite subjects yes it is we know it is one of my favorite subjects um we have such an offering and I know you're going to get into more of the the um courses but our students truly do have the ability to earn their Associates degrees from Chandler Gilbert Community College before they graduate high school I think there is one class that's required for an associates degree that we do not offer and that's the public speaking and I know that they've been talking about it and working on it but our kids literally can graduate from college from a a two-year College before high school yeah and fantastic for what I would encourage parents if you can afford it do it your kids sitting through the class and the material anyway I mean it's the dual enrollment um a lot of our classes are dual AP so they have the option to kind of double down there um but your your students sitting through the class and learning the material just the same as another and if you have the means to do it get those college credits because then if they choose to go on to a university then their prere are are already made um what I found and again yes check with out of state universities but what I have what I found when we were looking at universities was if theat state university has a partnership with a community college in their area and they do also do dual enrollment then they're more apt to take them and the other important thing with that is keep your syllabus because they do ask can you provide us the syllabus and we'll see if matches up with our class if they'll give you credit so um I love that we have this offering because it is a saber for sure so I could go on forever because I love the opportunity here but I just wanted to to point that out those were some of the things that I learned looking at at a state universities I found that most of them if they had a partnership with their high schools or Community College they'll take them and yes AP you may not get a credit for a dual enrollment class but if you scored a certain score on AP they may take that as well so if you have the ability you can double down and you can also get financial aid even for dual enrollment through the Gilbert Community College thank you board member Ree and you stole my thunder so we can just no and and I think when we talk about opportunities and Limitless opportunities that we want to provide here within the Higley Unified School District this is just one example of them so if you take a look at the AP exams that offered and then we proctored last year we had 26 different offerings for our students and that's just a phenomenal thing you know and and obviously you can take a look at the list I won't read it to you but when you take to the list it spans so many different subject areas that we can have an AP course in next what I'd like to do is just show you I have to I had to break this down by school we're going to show you different School summaries for our two high schools um but this is the last five years and I want to thank our our ASI department for helping me have this data from uh college board but if you take a look at from 2020 to 2024 this chart represents and shows our total number of students and we've taken a little bit of a dip but we're back on our U moving up for Higley High School but if you take a look at our number of exams last year we gave 525 exams the one that I think I'm really proud of is the AP students with scores of three plus that means they one of the tests they took they at least passed one of the tests that they took a lot of students and especially it seems like junior year when you're Advanced are probably taking four or five tests okay but our percentage of students uh total AP students with scores of a three plus you'll look at that increase in 2020 we were at about 70% and now we've been able to raise that up to 87% and so this next slide just kind of highlights that in graph form and I think you can see that growth and while we might have given a few less tests we are seeing much more success from our students while we are doing that so that was Higley High's data if we take a look at Williams Field over the same amount of time if you look at a uh williamsfield over that same amount of time from 2020 to 2024 you can easily see the comparisons on that we gave 251 students we gave a total of 43 exams and again when you look at our percentages from 2020 we were there 65% of our students had at least a three on one of their exams now we're up to 78% of that again showing the growth showing the commitment I really want to applaud our AP teachers for helping support the students to be successful on those tests president Anderson sorry Mr lawon there's something else to keep in mind considering the fact that I taught it during this time frame uh 2020 we also had to do these tests online uh and that was absolutely miserable so I think it is remarkable amongst our students to be dealing with what we did and then that new way of doing the test in 2020 was pretty remarkable I was trying to block 20120 out but I guess yes we I can remember some of those challenges we faced at that time and so again this was williamsfield and so I want to talk to you a little bit about uh an award for students who really try to achieve through AP and so this is the AP scholar Awards program I'll let you go ahead and read as I explain it to you if you uh received a score of three or high three or higher on three or more AP exams you're considered an AP scholar but then we keep going more and we're going to talk about the number of students who reach this on our campuses an AP scholar with honor is students who have have an average score of at least 3.25 on all the AP exam all of their AP exams taken and three are higher on four or more exams and then if you want to be an AP scholar of Distinction they have to average at least a three five on all of their exams and get a score of three or higher on five exams and so this is phenomenal think about it there's five different exams that taken over their High School career and they've scored at least a three on all of this is AP scholar with distinction additionally we do have the Capstone program on both of our campuses and you'll see the Capstone there we have AP seminar um to receive a Capstone diploma you do AP seminar you get a three in year one AP research is year two you have to earn at least a three and for the diploma you have to have four AP exams that you earn a score of three or higher on that's phenomenal to accomplish that and students going through that that is a lot to be able to do if you're not able to do all of the AP exams you do get the AP seminar and research certificate we do acknowledge these in the programs when you take a look at graduation and you see all the little symbols and squiggles or whatever is next to it some of those represent these AP scholar Awards and so if you take a look this is just 2024 just 2024 and these are our students and how they performed and how many students uh scored these and so when you take a look at that you know we have higgle high and blue uh williamsfield in red and you can see the number of students that we did with the awards 116 award Wards at Higley High 75 at williamsfield these students need to be commended this is an outstanding accomplishment this is very very rigorous material and they're preparing for these high States exams and they with along with their parents support and the teacher support are really able to show that they've that they've learned that um that curriculum and so congratulations to all of our students who award uh these AP scholar Awards they've earned it this is a big earn and I know you know from personal experience I've having our students and I think a lot of us in here as parents have had students that have taken these courses they know how challenging they are and just congratulations to the success of our students and to the support of our teachers through this program so that's going to finish up what we're going to talk about with ap for dual enrollment I'm blown away at all the opportunities we have and so for this slideshow as I was talking to Mr Burkshire like what's the best way that we can do that yeah we could have a summary sheet but I wanted to list for you all the different courses that we offer for dual enrollment and the number of students at each high school and we're going to go after a couple slides we're going to see this grand total at the end and you guys are going to be really impressed you'll notice that not every school has the same dual enrollment as the other a lot of that depends on the teacher and when we can find dual enrollment certified teachers who are able to teach it sometimes we can't so then we don't have that opportunity available and we do the best that we can with the um the teachers who have been willing to go and above and beyond to get the certification and be able to get provide these opportunities and sometimes someone leaves and we don't have anyone to replace them and that's just the reality of what we do but we do offer so many opportunities for our uh parents you'll notice on this first page all of these ones that are listed as AP and so this is these are the courses like board member ree talked about where students have a choice they can take it for AP and prepare for that test well they're going to be preparing for the test take the exam or they can take a dual enrollment or they could actually do both if they wanted to cover all of their bases that's up to that parent remember these are opt-in courses where students have the opportunity and parents have the opportunity to take them they're not required courses we do have an onlevel uh curriculum that would meet their needs as they're going through but if we wanted the opportunities for the college credits these are the opting courses and so you'll take a look what impresses me so much and I know you guys were impressed at our CTE presentation um by Mr Pearson I think it was last month it seems like a long time ago but um all the different opportunities that our CTE programs so we're talking about our career ready programs are also providing College ready in order to be able to help them because it could be going directly to the workforce or it could be going to higher education at the same time but they're providing those opportunities and again I want to thank those teachers for getting the certifications necessary to be able to offer this so once again you take a look a lot of our different ones you'll see our honors courses come in there um there's a generalization that says hey if you take an AP or dual enrollment credit it's automatically awaited that's not necessarily true most of them are weighted GPA but not all of them are weighted GPA and then let's get to the kicker right here at the end if you take a look at that total right down on the bottom um we had 1,362 courses that were taken by our stud students last year in 2024 that's phenomenal the amount of commitment by the parents commitment by the students that we can the kids are getting college credit right there it's not 1,362 kids because many students take multiple of these but it's how many different opportunities they had to earn it and you you know again when you look at this list I think it's very impressive about all the different options and you know we have our saying about Limitless opportunities this is another example that we provide those opportunities you know one of the questions that I kind of get asked when I take a look at this they're like oh well it said Higley High had more AP and williamsfield had less and then you take a look at higgle High's dual enrollment in williamsfield and it it's about the exact same when you add those together and so I think that's really need opportunities for the kids at both schools to be able to earn this college credit so um it's just a a short summary we wanted to come back to you and highlight the programs that we think were really challenging our students from an academic standpoint give kudos to the students because it's tough give kudos to the teachers for help preparing them so with that I'd like to say thank you and if there are any more questions I'd be happy to answer those for you the number of offerings that we have is impressive but it's it's to me even more impressive that we have the teachers that are qualified and willing to step up and and and take on that very tedious feat and and do well at all so so congratulations again to the the parents students the teachers the admin everybody that supports this um I've had kids and it's funny because I I I haven't had the opportunity to teach AP and I don't think I ever want to um but whenever you know I tell and you know you push it not push it but you recommend for students hey you know maybe next year you need to look at doing like I said AP Kem and I took that year off to heal and I came back and the kids were running up to tell me just hey we did it and this is what I got on the test so like they go into it with fear but they come out just so excited for their success and that and that they made it and I know it's it's it's a lot of work but my questions are is this offered to online students or or for online um opportunities uh we do not do dual enrollment through online their platform Chandler Gilbert uses a little different than the platform we do and so they were not the same and so we have not offered it through them we do have some honors courses and we would allow students online to take EP if they needed to and um do you have minimum numbers for these especially for like AP like you need to have like 10 15 kids that have want to take the class and if they don't meet that numbers then you don't offer the class or is it you could have eight students and we're moving forward uh I sometimes with some of the very higher level ones we do allow smaller class sizes in it because we do know that it is an opportunity for the students who have pushed themselves ahead I think when we get down to the really small numbers those are always conversation that our principles are having to see what we can and do and that's just a reality of where the enrollment goes but typically we're able to make our courses perfect um that's all thank you so much thank you everyone okay next we're going to move on to our action items it I motion I'm sorry 8.1 is the discussion a public meeting regarding cell phone Tire U Towers in the district are there any questions or comments before I motion president Anderson I do have a comment um so I understand that um while you know we're we canceled the agreement um and the cancellation of the agreement is influencing Administration to recommend that we cancel the the community meeting Town Hall um but the concern is we still have two other Towers within our district and the community has questions um and for the sake of transparency I think it's important that we continue to have the town hall to allow um community members to ask their questions um such as you know how much are we getting for those Towers how are they approved when were they approved how much do we how long is the contract um where they most likely approve through consent um and I understand that nobody in the district is equipped to answer questions regarding ing health risks um and I'm I'm not sure if Verizon or AT&T I think we have one of each um I don't know if they were asked if they had any experts to attend and be able to speak and they just declined um because they're not equipped to answer those types of questions um but I think that the meeting should still happen to allow the community to be able to ask the these questions because we shouldn't expect that every single person to do a public records request to be able to get these answers so if we don't have a town hall how can we communicate all this information to the community and allow that dialogue for them to be able ask questions anybody miss Richard do you have a response for that administrations questions centered around who would facilitate this discussion um and what the ultimate goal was we of course will follow the direction of the board and what you guys tell us but um based on the fact that that Verizon agreement for the sa saam and campus was um cancelled then we weren't sure where to go with this so I don't know what a discussion looks like maybe our attorney can weigh in but um I I hope my questions make sense like who facilitates um and what's the ultimate goal of the discussion Madam president members of the governing board so it the I it before you is whether the board wants to schedule a town hall or really just another public meeting at which you could accept public input regarding the cell phone towers on your campuses um you all are eligible to accept public input at any time and certainly there has been at least at one board meeting that I attended public input on this process so the question is really whether the board feels that a special study session so to speak is warranted on this issue president Anderson uh superintendent Richards is it possible like as a parent should I have some questions about the current Towers to ask them like I know for example the parent that we have that is you know reached out in those types of things I know that like Tyler has talked with his parent in that type of of scenario I guess so my question is considering the fact that we are not moving forward with the new one any question referencing the old one that we are capable of answering or we can refer them to either T-Mobile or AT&T Whoever has the tower kind of deal um is that not possible to do and are we not already doing that for the things we currently have board member Wade I know one individual asks for specific information which I believe we're in the process of collecting um and I respect the St statement of not everybody wants to put in a public records request but we do try to answer questions um when we received them so president Anderson um I my concern is how do we share that information publicly so that we're not getting multiple public records requ for the same thing and then we leave it up to that individual to then share the information on social media and we know how that goes so um if we can maybe figure out how to to be able to share this information so that whether it's on the website or you know putting out a statement with all these questions being answered I mean we could have further Dialogue on how we see this happening um and and I don't know if we'll figure that out tonight um considering Tyler's not here and he has pretty much most of the information um but aside from that my my biggest concern going forward is ensuring things like this never get put into consent again and that we consider you know I don't know what five years from now looks like or 10 years from now that there might you know Verizon might come back and be like okay we want to Tower again so at that time that we consider having public input um instead of putting it in in consent but again these are many questions that um people have and how do we answer these going forward I was would it be detrimental would it be okay would it would it be comfortable to the district to put it on the website is that something that you feel like would be a good source because I think that would be better than um trying to hold multiple meetings and maybe only having a couple people show up um and that information is readily available um president and Anderson I'm going to ask the attorney make sure I'm not getting off the agenda topic as this just ask for a public meeting so um Madam president miss Richards um you are your concern is well founded this is an action item um as to whether or not the board wants to schedule a town hall it's not an action item where you could instruct the superintendent about how to communicate but certainly she has heard your concerns okay so we're just going to vote tonight on public meeting Town Hall yes or no all right are there any other comments or questions we'd like to add towards this item um president Anderson um I'd like to make a motion to table this to allow um further conversation as to how we move forward to determine to be able to talk to Tyler and figure out if these are if we can do that publicly if and then we can maybe come back to this vote once we determine um how that would look like and and how we can answer these questions um so to to just to clarify is this to vote to cancel the one that we had scheduled is all no we did we voted to have okay I'm reading the motion up on here and it says a motion that the governing board cancel the scheduling of a community meeting regarding cell towers it's what was provided to me so that's not what we are moving forward with it's just any meeting over this topic is that correct Madame President I Believe Miss Van Hook has made a motion to table so um we should see if there's a second on the motion to table and vote on that and then if that votes depending on the outcome of that vote we can discuss what this this proposed recommendation is well I was questioning exactly what we'd be voting on to know what exactly I'm tabling so that's what I'm trying to clarify so my understanding is that there is not currently a town hall scheduled and the administration is Seeking a vote from the board on whether you want to move forward with having a town hall or whether you want to cancel the prior Direction to host a town hall president Anderson um for some clarification we talked about this previously um we had talked about doing one a a community meeting when we were there we tabled that agenda item which was the specific cell phones and then last month we canceled that agreement which is why the original meeting never happened because the table superseded that and so that's where we are at at the last meeting when we canceled the agreement the reason this got put on the agenda was whether or not we still hold the meeting because we had at least an individual who was emailing that they desire to still discuss it and so that's why that's here I appreciate it I I I understood that it's just the the language that I have in front of me wasn't matching up so I was totally confused what was happening so we have a motion to table do we have a second okay so motion fails I motion I see this is so there is no cancelling okay I understand okay no I what we tabled in our original meeting was the contract is what we tabled and there was some discussion about exploring potentially doing a town hall is what we had talked about yes in s estate specifically so my understanding is this recommendation is in general that we still hold a town hall meeting or we not still that we do hold a town hall meeting regarding all of the Verizon or all of the cell towers in our district is what my understanding that this particular motion is if we want to hold a town hall regarding cell towers in our District any over any cell tower before we were specifically talking about San and the new one and we tabled the vote for the agreement with Verizon to see if we wanted to if we wanted to explore a town hall then when that agreement was was cancelled because we were specifically talking about s and Estates there was no further need to move forward so now this would be for any cell towers within our district um I spoke to several community members in different areas um several that have kids that attend williamsfield who live by Will williamsfield um and the community members I spoke to don't support a town hall in this fashion they don't think it's a good use of our district time admin um that they really their sentiments were it would be a waste of time for our district to hold um a town hall meeting for uh a a very small population of questions so um regarding the specific Town Hall I mean I I listen to our community members um and everything that's not to say we can't come back and um see if there's another Avenue for for information but um I would not support our our admin holding a town hall on on our cell towers based on the community input I heard president Anderson board member Reese um I think it's unfair to say for a small community because there's quite a bit of people that are that are very concerned um and I've spoken to many um and I know um that there was a survey done just in San alone and there was majority of the community there was concerned um and so I don't know how many people you've spoke you spoke to but to say that the people that you spoke to get to counter what the people that are concerned about it isn't fair um because I know that there is quite a bit of people that are concerned about cell phone towers um and so how do we get this information out then if if you know that's something that we got to figure out um because these people want answers um they were never given the opportunity to hear about these um Towers going up and so um it is a concern and so we need to figure out how to move forward if we're not doing a town hall and just to be fair I didn't say the small community that's the feedback I received from people um and if there's a survey out there where was the survey how do we get the results for San I was unaware who conducted a survey it was a private survey done by um um Mark Garcia okay so there's not been a a full survey I think through through maybe their HOA um so it wasn't done by the district but my understanding is he conducted a survey within his his community which is s in States and um majority of the community wasn't a fan and had concern Madam president I think we're straying a bit from the topic which is what the board wants to hear um certainly the community's uh uh questions weigh into what the board wants to do but the question before the board is whether you want to hold a town hall or a community meeting or a special meeting or whatever you want to call it um that's the question before the board I was just going to say I think the information goes needs to go out there but I think right now A meeting is is not not the direction that needs to be taken but again that information does need to get out there so so we need to have a motion made on the floor so that the board can vote on this item and the recommended motion is that the governing board cancel the scheduling of a community meeting regarding cell phone towers I'd like to make a motion that we cancel uh a town hall meeting not that we do not have a town hall meeting regarding cell phone towers in our district Amanda seconded all those all those in favor I I all those oppose nay president Anders yes I just want to say that I also Echo that putting the information out there is is important you know if people have questions questions um I don't know if the town also has information on their website for the different cell phone towers we have in the entire town um but a town hall just with the resources as Mrs ree said doesn't make sense for our admin when we have a ton of other things for them to do and this would take a lot of resources for that to happen president Anderson one last thing as well for any individual in the community who does have concern you absolutely can email and you people have and we have responded so I think it is important should you still have questions or desire those types of things you can email the district office and and receive the information that you are seeking as far as the information we can give you AT&T T-Mobile whatever those types of things obviously we are limited in that but from our perspective we absolutely can president Anderson I don't even know the answers to these questions for me to be able to respond to anybody that would email me so you know obviously it would be nice for this to even be shared with the board I don't know how you know when they were approved for me to go back and watch that recording or how much they're paying the district I don't have any of that information so not only the community but also as a board member I I would like this information so that's a lot of public records requests yeah everybody should have these answers so um okay moving forward all right motion carries 4 to one with moving on to 8.2 fiscal year 2025 classroom site fund plan are there any questions or comments before we move on President Anderson I had asked uh so with the classroom site fund for the six fifths um this typically and part of the answer generally it's six fits are related to um classroom teachers um and so now we're being told that you know school counselors School psychologists um speech language Pathologists occupational therapists physical therapists and certified District instructional coaches are also included in this and when I asked you know typically with teachers it's because they're given an additional class um but my question was not answered what qualifies all these additional roles um to be included as part of the 6 fths um I'm not sure who could answer that question uh president Anderson uh Vice President Van Hook excuse my voice tonight I'm a little ill um I can answer that question for you six fifths is when a teacher takes on one additional class the classroom site fund portion is paid to all of those employees but not six fifths six fifths we have currently 35 teachers that have taken on one additional class so what the proposal is is that we pay them not we normally would calculate the additional class payment at the base rate of a starting teacher what they asked for was if we could include that $8,100 one of that could be included for those teachers that are taking on that additional class so it's giving them a little more additional money out of the classroom um the classroom site fund it is not giving anyone else more money unless they are teaching a class one additional class according to their normal load so that's why it's called called 6 fifths the only people in our district that are getting that currently are teachers teaching one additional class none of those others those other people listed they're getting the classroom site fund at the $ 8,110 but no additional dollars beyond that okay does that help yes thank you so that was my messengers misunderstanding so this is to vote on the 6 fths that only cover the class the the teachers okay so yeah so the response back kind of was confusing but okay thank you so much difficult to explain sometimes so I apologize for it's okay president Anderson before we vote one thing I would like to express is uh gratitude for this um I know my time on the board has been short but this shows ways in which we are making efforts to help our teachers in our staff um teaching 65th is really really hard so the idea that we are not only doing something and again at at base salary if I'm a 20-year teacher I am not getting my salary for that additional class I'm just not so the idea that that you know we are making efforts to do that is is pretty awesome so thank you okay I motion the governing board approve the classroom site fund performance plan as presented for fiscal year 2025 second give that one to Tiffany for a second sorry I have to say it out loud all those in favor I motion carries 5 to zero now we're on to Future agenda items um is this where I could request there to be conversation or a future agenda item to talk about if we're not going to hold a meeting for cell phone towers the process where we can get the information to the public as they are do that information well this is the point Madam president this is the point in time which you could act for a future agenda item on that topic yes if you want to have an agenda item to discuss how you're going to communicate out the cell phone tower information yes you could ask for that everything she [Laughter] said president Anderson I'd also like to uh have a discussion related to the novel committee selection process anyone else president Anderson sorry if we can get a discussion item um on I guess an additional process or protocol at one point in time we received um a summary of our board meetings and we have not received that so I'm asking that we go back to that discussion a summary used to go out after the board meetings to all the staff and we used to get that as well um I'm seeing a lot of um questions coming through on the superintendent report that were covered in the board meetings so I don't know if having a a recap so I'd like to have that discussion on potentially going back to that a discussion on just some follow-up process after our board meetings on how we get summaries or or things like that like I so how's that okay anyone else I motion that we adj that we adjourn I'm sorry Anna Anna what Anna oh I apologize it's okay you were W me to go um I know I had previously talked about this and we were we send it in status but I think if we could have an open discussion um as an informational item just talking about our cell phone use in schools and what that looks like across the board and that would be great I'm done now M president Anderson we had a motion and seconded for adjournment all those in favor I I I motion carries 5 to Zero have a wonderful evening everyone e [Applause]

and the meeting is adjourned I think Brad oh did I missed the vote yeah we didn't vote